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2023-03-21 City Council PacketOp E D o Agenda Edmonds City Council tnl. }nyo REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MARCH 21, 2023, 7:00 PM PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE FOR THE PURPOSE OF PROVIDING AUDIENCE COMMENTS CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR COMMENT BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 THOSE COMMENTING USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. WHEN YOUR COMMENTS ARE CONCLUDED, PLEASE LEAVE THE ZOOM MEETING AND OBSERVE THE REMAINDER OF THE MEETING ON THE COUNCIL MEETINGS WEB PAGE. REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT 3. ROLL CALL 4. PRESENTATION 1. 2022 Public Defender's Office Annual Report (25 min) 5. APPROVAL OF THE AGENDA 6. AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. Edmonds City Council Agenda March 21, 2023 Page 1 7. RECEIVED FOR FILING 1. Claim for Damages for filing (0 min) 2. Disposed Assets - 2022 (0 min) 3. January 2023 Monthly Financial Report (0 min) 4. 2022 Transportation Impact Fee Annual Report (0 min) 5. 2021-2022 Transportation Benefit District Reports (0 min) 8. APPROVAL OF THE CONSENT AGENDA 1. Approval of Special Meeting Minutes March 7, 2023 2. Approval of Regular Meeting Minutes of March 7, 2023 3. Approval of Council Committee Minutes March 14, 2023 4. Approval of claim checks and wire payment. 5. Approval of payroll and benefit checks, direct deposit and wire payments. 6. Approval of Professional Services Agreement for The Blueline Group to provide design engineering services for the Phase 14 Waterline Replacement Project. 7. Approval of Amendment to the Department of Ecology Agreement - 2021-2023 Biennial Stormwater Capacity Grant 8. Civic Park- Walker Macy Contract Amendment No. 3 9. COUNCIL BUSINESS 1. 2023 Edmonds Climate Action Plan (30 min) 2. City of Edmonds Stormwater Management Action Plan (SMAP) (20 min) 3. Potential Parkland Acquisition - Southwest of SR 104 (20 min) 4. Longbay Enterprises Contract Amendment No. 5 (10 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda March 21, 2023 Page 2 4.1 City Council Agenda Item Meeting Date: 03/21/2023 2022 Public Defender's Office Annual Report Staff Lead: Emily Wagener, for Kathleen Kyle, SCPDA Department: Human Resources Preparer: Emily Wagener Background/History The City contracts for public defender services with Snohomish County Public Defender Association (SCPDA). Each year, the public defender's office provides a presentation and an annual report to City Council. Staff Recommendation None. Narrative SCPDA is providing a presentation along with a report for 2022 services. The 2022 Annual Report and presentation slides are attached. Attachments: 2022 Edmonds Year in Review 2022 SCPDA Annual Report for the City of Edmonds Packet Pg. 3 4.1.a iN C,o -liw PUBLIC DEF�No F� J 0 2022 P u Ic Defende Report F O a d c c Q a� O N d C N 0 2 7 a. N N O 3 as as L d N C O E W N N O N C Packet Pg. 4 Agenda Why funding public defense is important Review insights Upcoming issues "Of all the rights that an accused person has, the right to be represented by counsel is by far the most pervasive for it affects his ability to assert any other rights he may have." United (1984) States a Cronic, 466 U.S. 648, 654 4.1.a U.' .- � ewe.. �a� J . � • 1: *+ L t 60 years ot Gidec Packet Pg. 7 public defense is important Required by law Required by a just society Work to ensure the most vulnerable are treated with consideration Mission to provide the highest quality of representation to people facing loss of liberty 4.1.a Y L 2022-202 Defende V ILL N N O N 3 2 d •L N C O E W N N O N c Packet Pg. 9 4.1.a "W, .� dw *I* ALo" i3 I F O a d c c Q a� O N L d 0 :.i a. N N O 3 as as c •L d N C O E W N N O N C Packet Pg. 10 4.1.a I I = :a11re,IIT �,aree . ... VIA Public Dpot PnsF Packet Pg. 11 Sustainability & Satisfaction Goals: Prepare attorneys for fulfilling careers as public defenders Stay in front of labor market shortage Build technical and relational skills Actions: Fall Core Skills Intensive Trainings and continuing support Expand and Proactively Recruit Defenders Flexible Work Environment and Accountability Assurances i i F.7�j CORE SKILLS 2022 IN SEPTEMBER OF 2022, SCPDA DEVELOPED AN INTENSIVE SKILLS TRAINING �► OVER A 2 WEEK PERIOD. Book Talk with Matthew Clair Discusses the Importance of Client Centered Representation Public Defense Ways to ensure that disadvantaged members of our community are included in the criminal legal system Question and Answer Session with Defenders on Relational Skills with Clients and Communities that we Represent MATTER IN CRIMINAL COO Moving Forward -Technical and Relational Skill Building Using Edmonds Municipal Court and Lessons from the Pandemic to Increase Flexibility for Defenders and Enhance Accountability Remote Appearances - enhances court accessibility for less privileged clients Monthly Reports - tracks attorney time and provides enhanced data for lessons in the future 4.1.a Dave Roberson Ali Burton Taylor Severns Lindsay Zerfas SCPDA 2023 Colin McMahon Tori Sullivan Lavoie Melissa London On Call • Catherine Bentley Dan Snyder Rachel Stine Ana Faoio Annika Carlsten Christine Olson Packet Pg. 16 4.1.a Biel, re", Packet Pg. 17 4.1.a ... 500 IroIe] 300 200 MI 0 Cases Assigned by Year - Comparing 2021 to 2022 2021 2022 Packet Pg. 18 Top Charges - Comparing 2021 to 2022 DUI Domestic Violence Criminal Trespass Theft 0 50 2022 2021 100 150 200 180 160 140 120 100 80 60 40 20 0 Comparing 2021 to 2022 Case Assignments By Quarter Q1 Q2 2021 2022 Q3 30 25 20 15 10 5 0 2022 Investigation and Social Worker Requests NO ■ Investigation Q3 ■ Social Work Packet Pg. 21 r L O Q d Reduction in DWLS 3 Prosecutions ,so 0 Ixeduced 160 c a� DWLS 140 3 .2 120 d rosecutions 100 c 80 60 Year to Year c L 40 M • p arisn o 20 E 0 w N N 2019 2020 2021 2022 0) a Packet Pg. 22 2023 Point in Time Open Assignments Graph by Attorney Attorney 3 Attorney 2 Attorney 1 20 40 60 80 100 120 Other Workload Measures 74 Investigation Requests 17 Immigration Consultations 16 Social Worker Requests 329 Show Cause Hearings 309 Dismissals 4 Jury Trials 4.1.a r L O Q d R Q ci 0 N L V CL N N O N d d C L R d N C O E W N N O N r-i C d E L V R r a Packet Pg. 25 NATIONAL WORKLOAD STUDY SCPDA CELEBRATES 50 YEARS 600m- Anticipating Community , Involvement Edmonds Community Court Snohomish County Human Services - Trueblood Housing Vouchers Housing Consortium of Everett & Snohomish County Snohomish County Juvenile Court Cultural Advisory Committee Washington State Bar Association, Council on Public Defense Washington State Sex Offender Policy Board, subcommittee members Washington Defender Association Washington Association of Criminal Defense Attorneys Washington State Bar Association Character and Fitness Board Teach in programs at UW School of Law and Edmonds College Public defenders volunteer at: Cocoon House, board member Snohomish County Legal Services, board member Washington Innocence Project, board member Puget Sound Prisoner Support Washington State Sex Offender Treatment Provider Committee American Academy of Trial Lawyers Fellow - Natalie Tarantino Guest lecturers at University of Washington, Seattle University, Edmonds Community College, and Sno-Isle TECH Jackson High School Mock Trial Coach Washington Defender Association Trial Skills Academy Instructor - Christine Olson 4.1.a �NA Y (0O,dA ipB L I r+ l D,Ej) E 1 U NI B I .A 3 0 r91 LA Packet Pg. 28 4-4§k %lam 9- 4 4+j�y Y City of Edmonds Annual Report Prepared By : Kathleen Kyle Director 2722 Colby Avenue, Suite 200 Everett, WA 98201 (425 (339-6300 kkyle@snocopda.org 4.1.b Quality Representation SCPDA's mission is to provide the highest quality of representation for people facing loss of liberty pursuant to civil and criminal laws and who cannot afford to hire an attorney. Our mission can only be fulfilled by putting racial equity at the center of every aspect of our work. Racial equity uplifts everyone while paying close attention to those often disadvantaged, excluded, and more harshly punished. SCPDA's mission is guided by Indigent Defense Standards adopted by the Washington State Bar Association (WSBA). Other resources that guide quality public defense include the Performance Guidelines for Criminal Defense Performance, Washington statutes, case law, court rules, WSBA Rules of Professional Conduct, and American Bar Association publications. SCPDA produces monthly reports for the City of Edmonds Public Defender Assessor, Bob Boruchowitz. Mr. Boruchowitz conducts an independent assessment of SCPDA services based on the monthly reports and regular meetings with SCPDA attorneys, his own court observations, interviews with Judge -4 frr We are a private non-profit law office. Our Qoal is to provide the highest quality legal representation to our clients facing loss of liberty under criminal Or civil law, 1e welcome you. Rivera, as well as regularly listening to audio recordings of court hearings. Mr. Boruchowitz also meets with Kathleen Kyle and the Edmonds Municipal Court attorney supervisor monthly and then separately, also meets with the attorneys working in Edmonds Municipal Court. Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 30 4.1.b Edmonds Defenders SCPDA staff includes attorneys, administrative professionals, IT professionals, investigators, and social workers. In 2022, the attorneys assigned to Edmonds Municipal Court were Catherine Bentely, Tamara Comeau, All Burton, and Shawn Plascencia. Currently, the attorneys assigned to Edmonds Municipal Court are All Burton and Shawn Plascencia. Katie Fraser is the Edmonds Municipal Court Attorney Supervisor. Also working with this team is Stacia Frazier, investigator, and Julie Tangatailoa, legal secretary. Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 31 4.1.b A Year in Review In 2022, Edmonds Municipal Court appointed SCPDA as counsel in 490 pre- trial cases, 5 appeals to Snohomish County Superior Court, and 4 probation -only cases. During the year, SCPDA completed 4 jury trials and filed 61 motions. Additionally, SCPDA attorneys referred 76 cases for investigation and 17 cases for immigration consultation services. 17 cases were also assigned a social worker. These types of services help improve outcomes and demonstrate quality services. Included in these outcomes were 309 dismissals. Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 32 4.1.b Workloads The number of case assignments in 2022 were the same as 2021. The composition of workload continues to shift. For a number of years, the top three charges were crimes related to poverty. In 2022, the top three charges were theft, criminal trespass, and domestic violence charges. Cases Assigned by Year Comparing 2021 to 2022 600 500 400 300 200 100 0 2021 2022 Top Charges Comparing 2021 to 2022 DUI MEIIIIIIIIIIII Domestic Violence Criminal Trespass Theft 0 50 100 150 ■ 2022 ■ 2021 200 Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 33 4.1.b 2022 Assignments by Quarter 200 150 128 118 107 100 - 5D 0 Cases Assigned ■ Q1 ■ Q2 ■ Q3 Q4 2022 Case Types 141 ■ DUI Physical Control ■ Non -Traffic Misd Other Traffic Misd. Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 34 4.1.b SCPDA'i6s a Learning Organization In 2022, SCPDA hosted more than 50 in-house/virtual Continuing Legal Education (CLE) courses and more than 30 community groups presented their work to SCPDA Defenders. These included CLE's on Trial Skills (Case Theory, Jury Deselection, Opening Statements, Cross Examination, Impeachment, Closing Arguments), as well as CLE's on Ethical Issues, Working with Mentally III Clients, Secondary Trauma, and Appellate Issues. A 9_R Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 35 4.1.b 2023 On Call Team SCPDA provides a 24-hour on call service to the City of Edmonds. Edmonds Police Department and Designated Crises Responders can connect people to legal counsel any time of day. Dave Roberson All Burton Taylor Severns Colin McMahon Catherine Bentley Ana Faoro Tori Sullivan Lavoie % k Dan Snyder Annika Carlsten Lindsay Zerfas Melissa London Rachel Stine Christine Olson Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 36 4.1.b Looking Forward Upcoming Public Defender Issues A consortium of national organizations, including the Amercian Bar Association, the National Center for Courts, the Rand Corporation, etc., will issue a report with new national public defender workload standards. It is anticipated that the recommended resources for public defender caseloads will increase. SCPDA will keep the city advised of any developments. Gideon's 60th Anniversary In 1963, the U.S. Supreme Court decided the case of Gideon v. Wainwright, guaranteeing the right to an appointed attorney in state criminal cases. In a petition written in pencil, Gideon appealed his Florida state conviction to the U.S. Supreme Court asking for an attorney. Mr. Gideon was forced to represent himself when he was convicted. Washington's Attorney General, John J. O'Connell, signed a "friend - of -the -court" brief to the U.S. Supreme Court in support of Gideon "to insure that every indigent person accused of any felony in a state court guaranteed right to counsel." The brief went on to state that "counsel is indispensable to the idea of justice under law." The Supreme Court, in a 9-0 decision, agreed. Mr. Gideon received a new trial with a defense attorney. He was found "not guilty" in just over an hour. SCPDA Celebrates its 50th Anniversary on September 30, 2023 SCPDA is excited to celebrate its 50th Anniversary at the Edmonds Waterfront Center September 30th at 4:00 p.m. k Snohomish County Public Defender Association Annual Report 2022 Packet Pg. 37 7.1 City Council Agenda Item Meeting Date: 03/21/2023 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Kunlong Xiang 24128 Beeson PI ($1,006.78) Attachments: Claim for Damages - Kunlong Xiang - for council Packet Pg. 38 7.1.a CITY OF EDMONDS CLAIM FOR DAMAGES FORM LV Date Claim Form Received by City Please take note that lCc..I.�'1nTr'q ..� t� who currently resides at` f mailing address home phone # work phone # and who resided atnL at the time of the occurrence and whose date of birth is , is claim' g damages against in the sum of $ ' arising out of the following circumstances listed below. DATE OF OCCURRENCE: I• - �] TIME: ! LOCATION OF OCCURRENCE:'Ply DESCRIPTION: 1. Describe the cond _ t and circumstance that brought about the injury or damage. AI describe the i jury or damage. r _]�� 1 + (attach an extra sheet for additional information, if needed) 2. P ovide a list of witnesses, if applicable, to the occurrence including•names, addresses, an phone numbers_ ., 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? Yes - No If so, please provide the name of the insurance company: and the policy #: a� a� �a f3 L O E U Form Revised 04/09/2021 Page 1 of 2 Packet Pg. 39 7.1.a This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Signature pt Claimant or Date and place (residential address, city and county) ' Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. E U Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 40 7.2 City Council Agenda Item Meeting Date: 03/21/2023 Disposed Assets - 2022 Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History The city periodically disposes of assets as part of its normal course of business. Council notification is required; attached is a list of assets that were disposed of during 2022. Staff Recommendation Notification only. Notification only. Attachments: 2022 List of Deleted Assets Packet Pg. 41 7.2.a 2022 Deletes Fund Fund Type FA Number FA Description Type Dept# Amount Depreciation 2022 Depr. Book Value 900 Governmental 8263 EPS 5300 SVGA PROJECTOR SYS E 410 6,044.00 6,044.00 900 Governmental 8956 NETGEAR RN 4220 12-BAY 24TB NAS 10GE E 330 15,522.14 15,522.14 900 Governmental 9071 BARRACUDA MESSAGE ARCHIVE E 330 14,777.03 14,777.03 900 Governmental 9072 PALO ALTO NETWORKS E 330 17,618.55 17,618.55 423 Proprietary 8886 ODR700 - ODOR CONTROL IMPROVEMENT i 656 1,952,360.64 787,452.14 45,555.08 1,119,353.42 423 Proprietary 9262 DSH600 - DEWATERED CAKE STORAGE HOPPER i 656 337,512.83 337,512.83 511 Proprietary 8794 2008 CHEVROLET IMPALA 790-POL e 657 22,271.58 22,271.58 511 Proprietary 8923 049-WTR 2012 FORD TRANSIT e 657 32,639.47 32,639.47 GASB34 900 Governmental Spreadsheet Signal at 208th & 76th (SE Corner) i 653 97,007.37 97,007.37 Totals 2,495,753.61 1,330,845.11 45,555.08 1,119,353.42 N N 0 N N d N N Q m O Q 0 m N Q m r m CD O J N N O N C d E t V O Q Packet Pg. 42 7.3 City Council Agenda Item Meeting Date: 03/21/2023 January 2023 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Received for Filing. Narrative January 2023 Monthly Financial Report Attachments: January 2023 Monthly Financial Report Packet Pg. 43 I 7.3.a I OF EDP � d lac. 1 $9v CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT JAN UARY 2023 Packet Pg. 44 1 I 7.3.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of January 31, 2023 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Rice Maturity Value Value Date Rate Seattle WA Muni FHLMC FHLB Kent WA First Financial - ECA First Financial - Waterfront Center FHLB FHLB FM FNMA FHLB Spokane County WA FHLMC FHLB US Treasury Note Bonds 2,224,500 0.00 2,000,000 2,000,000 02/01/23 5.00% O Bonds 988,678 0.22 1,000,000 990,371 04/20/23 0.38% 0' d Bonds 1,996,590 0.68 2,000,000 1,935,896 10/05/23 0.22% Bonds 286,648 0.83 250,000 255,428 12/01/23 5.00% ca .O CD 2,803,516 0.91 2,803,516 2,803,516 12/28/23 2.08% CD 245,000 0.91 245,000 245,000 12/28/23 1.49% LL Bonds 2,004,464 0.96 2,000,000 1,998,622 01/16/24 4.81% >, Bonds 954,866 1.19 1,000,000 947,519 04/10/24 0.35% C Bonds 996,082 1.38 1,000,000 974,868 06/17/24 2.80% O Bonds 992,693 1.42 1,000,000 960,143 07/02/24 1.75% ce) Bonds 950,774 1.80 1,000,000 935,448 11/18/24 0.90% p Bonds 207,260 1.84 200,000 191,802 12/01/24 2.10% N Bonds 974,798 2.12 1,000,000 985,104 03/13/25 3.75% R 7 Bonds 969,524 2.49 1,000,000 978,916 07/28/25 3.60% C t9 Note 964,597 2.54 1,000,000 976,953 08/15/25 3.13% TOTAL SECURITIES 17,559,990 1.28 17,498,516 17,179,586 r- Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO Issuer Diversification Seattle WA - Muni, 11% First Financial Kent WA, Spokane 1% CD, 17% County FHLMC, 11% WA, 1% FHLB, 40% 11,989,948 11,989,948 Demand 4.39% 43,195,125 43,195,125 Demand 2.07% $ 72,683,589 $ 72,364,658 Checki ng, Cash and Investment Balances $2.0 , 3% (in $ Millions) Note, 1.0 , Bonds, State LGI P, 1% 13.5,18% 12.0,1 ° CD's, 3.0 , 4% County LGIP, 43.2 58% 1 Packet Pg. 45 1 I 7.3.a I INVESTMENT PORTFOLIO SUMMARY $1,400, 000 $1,200, 000 $1,000, 000 $800,000 $600,000 $400,000 $200,000 Annual Interest Income 2 Packet Pg. 46 GENERAL FUND SUMMARY I 7.3.a I 10,000,000 9,000,000 8,000, 000 7,000, 000 6,000, 000 5,000, 000 4,000,000 3,000,000 2,000,000 J# 1,000, 000 February General Fund Revenues and Expenses (Rolling 24 months) General Fund Revenues General Fund Expenses May August November February May August November General Fund Tax Revenue (2017 through 2022 Sales Tax Property Tax EMS Tax Other Taxes 12,000,000 10,000,000 8,000,000 - — 6,000, 000 4,000, 000 2,000, 000 2017 2018 2019 2020 2021 2022 2,000,000 1,500,000 1,000,000 $879,231 500,000 Sales Tax General Fund Tax Revenue (2023 YTD) $26,466 Property Tax $744,367 $10,534 EMS Tax Other Taxes O d C c ii t c O CM N O N M 0 C M a 3 Packet Pg. 47 1 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2023 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,705,668 $ 2,705,668 $ 2,320,252-14.24% February 5,364,114 2,658,446 March 8,078,207 2,714,094 April 11,430,400 3,352,193 May 21,367,690 9,937,290 June 24,267,140 2,899,450 July 27,088,437 2,821,297 August 30,319,369 3,230,932 September 32,979,295 2,659,927 October 37,350,954 4,371,659 November 47,051,259 9,700,305 December 49,991,791 2,940,532 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2023 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 343,196 $ 343,196 $ 151,084-55.98% February 564,002 220,806 March 914,189 350,187 April 1,199,839 285,649 May 1,552,936 353,097 June 1,933,322 380,387 July 2,318,897 385,574 August 2,728,590 409,693 September 3,157,962 429,373 October 3,549,820 391,858 November 3,941,307 391,487 December 4,400,000 458,693 *The monthly budget forecast columns are based on a five-year average. 4 Packet Pg. 48 SALES TAX SUMMARY I 7.3.a I Sales Tax Analysis By Category Current Period: January 2023 Year -to -Date Total $879,231 Amusement Automotive Repair, R reation, Business Services, Construction Trade, $17,699 $6,112 $100,576 $126,349 Health & Personal Accommodation, $3,538 Care, $7,015 Gasoline, $0 Clothing and Retail Food Stores, $30,347 Accessories, Retail Automotive, ConiMr7iM ions, $203,099 $19,415 Misc Retail, $186,662 Wholesale Trade, $25,855 Manufacturing, $11,855 Others, $10,468 Eating & Drinking, $98,463 12,000,000 10,000, 000 $7,395,114 $8,406,296 8,000,000 6,000,000 4,000,000 2,000,000 0 Annual Sales Tax Revenue $10,302,518 715 $8,317,046 2017 2018 2019 $879,231 2020 2021 2022 YTD 2023 5 I Packet Pg. 49 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2023 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 911,577 $ 911,577 $ 879,231 -3.55% February 1,999,408 1,087,831 March 2,854,859 855,451 April 3,643,225 788,366 May 4,624,484 981,259 June 5,567,972 943,488 July 6,580,085 1,012,114 August 7,669,335 1,089,249 September 8,683,583 1,014,248 October 9,768,647 1,085,064 November 10,864,900 1,096,253 December 11,900,000 1,035,100 Sales and Use Tax 12,000,000 11,000, 000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*--Current Year Budget — —Prior Year City of Edmonds, WA Monthly Revenue Summary -Real Personal/Property Tax 2023 Real Personal/Property Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 49,915 $ 49,915 $ 26,466 0.00% February 78,108 28,192 March 375,054 296,947 April 912,236 537,182 May 5,909,096 4,996,860 June 6,029,957 120,861 July 6,148,773 118,816 August 6,198,768 49,995 September 6,260,415 61,647 October 6,466,132 205,717 November 11,227,156 4,761,024 December 11,327,000 99,844 Real PersonaMoperty Tax 12,000,000 11,000, 000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 50 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -Water Utility Tax 2023 Water Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 86,205 $ 86,205 86,092 -0.13% February 146,468 60,263 March 232,107 85,639 April 288,835 56,728 May 373,578 84,744 June 439,121 65,542 July 541,031 101,910 August 629,368 88,337 September 748,356 118,987 October 835,253 86,898 November 933,046 97,793 December 993,712 60,666 Sewer Utility Tax Water Utility Tax 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --6--- Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Sewer Utility Tax 2023 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 95,852 $ 95,852 $ 89,935 -6.17% February 174,661 78,808 March 269,654 94,993 April 348,626 78,972 May 444,771 96,145 June 523,850 79,080 July 620,193 96,343 August 699,682 79,489 September 799,189 99,507 October 879,620 80,432 November 976,901 97,281 December 1,055,821 78,920 Sewer Utility Tax 1,zuu,uuV 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Yeaz Budget -d-- Prior Year *The monthly budget forecast columns are based on a five-year average. Packet Pg. 51 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2023 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 898,592 $ 898,592 $ 860,924 -4.19% February 1,526,893 628,301 March 2,419,579 892,685 April 3,010,919 591,341 May 3,894,276 883,356 June 4,577,455 683,180 July 5,644,291 1,066,835 August 6,565,058 920,767 September 7,805,695 1,240,637 October 8,711,524 905,829 November 9,730,927 1,019,403 December 10,363,937 633,010 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2023 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 484,003 $ 484,003 $ 417,703-13.70% February 1,535,452 1,051,449 March 2,020,122 484,671 April 2,451,545 431,422 May 2,936,868 485,323 June 3,368,111 431,243 July 3,844,019 475,908 August 4,895,662 1,051,643 September 5,380,996 485,335 October 5,812,621 431,625 November 6,298,011 485,390 December 6,714,303 416,292 Storm Water Sales 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget ter- Prior Year *The monthly budget forecast columns are based on a five-year average. Packet Pg. 52 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter SewerSales 2023 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 958,430 $ 958,430 $ 900,021 -6.09% February 1,745,646 787,217 March 2,695,497 949,850 April 3,484,346 788,849 May 4,445,696 961,351 June 5,235,623 789,927 July 6,198,081 962,458 August 6,992,099 794,018 September 7,987,044 994,945 October 8,790,485 803,441 November 9,763,192 972,707 December 10,551,011 787,819 Unmeter Sewer Sales l l ,uuu,uuu 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 / 1,000,000/ 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 9 Packet Pg. 53 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2023 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 5,345,621 $ 5,345,621 $ 4,868,760 -8.92% February 9,636,483 4,290,862 March 13,866,623 4,230,140 April 17,927,184 4,060,561 May 22,306,575 4,379,392 June 27,357,557 5,050,981 July 31,669,662 4,312,105 August 35,821,651 4,151,989 September 40,439,497 4,617,846 October 45,021,003 4,581,507 November 50,136,092 5,115,089 December 55,716,788 5,580,696 Non -Departmental General Fund 60,000,000 55,000,000 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 OI JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2023 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,219,693 $ 2,219,693 $ 1,642,894-25.99% February 3,383,447 1,163,755 March 4,450,950 1,067,502 April 5,373,248 922,298 May 6,528,731 1,155,483 June 8,240,442 1,711,711 July 9,257,316 1,016,874 August 10,128,621 871,305 September 11,305,253 1,176,632 October 12,392,700 1,087,447 November 13,735,570 1,342,870 December 15,180,425 1,444,855 *The monthly budget forecast columns are based on a five-year average. 10 Packet Pg. 54 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2023 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 31,168 $ 31,168 $ 33,649 7.96% February 64,726 33,558 March 102,768 38,042 April 139,148 36,380 May 185,610 46,462 June 234,717 49,107 July 271,512 36,795 August 321,665 50,154 September 360,348 38,683 October 393,400 33,052 November 434,929 41,529 December 480,256 45,327 Office of Mayor City CouncH 500,000 450,000 400,000 350,000 300,000 250,000 200,000 - 150,000 100,000 50,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2023 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 40,530 $ 40,530 $ February 82,920 42,390 March 123,864 40,944 April 165,624 41,760 May 206,480 40,855 June 246,845 40,365 July 288,014 41,169 August 328,829 40,815 September 369,857 41,028 October 410,050 40,193 November 452,572 42,522 December 495,273 42,701 33,343-17.73% Office of Mayor 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 - 50,000 pw 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -"-Current Year Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 11 Packet Pg. 55 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2023 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 111,879 $ 111,879 $ 93,116-16.77% February 212,590 100,710 March 304,874 92,285 April 402,099 97,225 May 499,035 96,936 June 630,337 131,302 July 716,800 86,464 August 811,438 94,638 September 913,015 101,577 October 1,008,222 95,207 November 1,118,413 110,191 December 1,254,947 136,534 Municipal Court Human Resources 1,300,000 11200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 - 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2023 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 107,783 $ 107,783 $ 114,975 6.67% February 217,016 109,233 March 329,502 112,486 April 443,331 113,829 May 565,420 122,088 June 677,638 112,218 July 792,551 114,913 August 920,812 128,261 September 1,038,313 117,501 October 1,160,412 122,099 November 1,306,850 146,438 December 1,451,763 144,913 *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 56 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2023 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 69,708 $ 69,708 $ 84,200 20.79% February 146,333 76,625 March 225,121 78,788 April 300,489 75,367 May 378,449 77,960 June 457,768 79,319 July 540,740 82,972 August 639,556 98,816 September 731,932 92,376 October 828,147 96,215 November 951,613 123,466 December 1,105,451 153,838 Community Services/Economic Development 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 13 Packet Pg. 57 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report - Fund 512 - Technology Rental Fund 2023 Fund 512 - Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 200,229 $ 200,229 $ 355,645 77.62% February 331,818 131,590 March 511,956 180,138 April 583,801 71,845 May 686,199 102,398 June 802,985 116,786 July 889,949 86,965 August 1,019,658 129,709 September 1,149,670 130,012 October 1,295,610 145,939 November 1,391,406 95,796 December 1,617,205 225,799 City of Edmonds, WA Monthly Expenditure Report -Administrative Services 2023 Administrative Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 234,130 $ 234,130 $ 253,437 8.25% February 398,050 163,920 March 562,597 164,548 April 731,035 168,438 May 898,492 167,457 June 1,126,724 228,231 July 1,316,328 189,604 August 1,484,904 168,576 September 1,654,403 169,499 October 1,831,412 177,009 November 2,030,169 198,756 December 2,203,636 173,467 *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 58 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2023 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 96,815 $ 96,815 $ 24,570-74.62% February 193,630 96,815 March 290,445 96,815 April 387,260 96,815 May 484,075 96,815 June 580,890 96,815 July 677,705 96,815 August 774,520 96,815 September 871,335 96,815 October 968,150 96,815 November 1,064,965 96,815 December 1,161,780 96,815 Police City of Edmonds, WA Monthly Expenditure Report -Police 2023 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 1,163,207 $ 1,163,207 $ 1,041,369-10.47% February 2,325,164 1,161,957 March 3,539,820 1,214,656 April 4,711,460 1,171, 639 May 5,925,620 1,214,160 June 7,207,679 1,282,059 July 8,426,096 1,218,417 August 9,573,799 1,147,703 September 10,782,176 1,208,377 October 12,034,062 1,251,887 November 13,502,037 1,467,974 December 14,981,027 1,478,990 Police 15,000,000 14,000,000 13,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 15 Packet Pg. 59 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2023 Planning & Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 347,462 $ 347,462 $ 286,492-17.55% February 713,406 365,944 March 1,064,835 351,429 April 1,435,462 370,628 May 1,799,819 364,357 June 2,162,115 362,296 July 2,557,600 395,486 August 2,928,740 371,139 September 3,315,666 386,926 October 3,700,453 384,787 November 4,115,049 414,597 December 4,594,584 479,535 Parks & Recreation Planning & Development 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2023 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 419,238 $ 419,238 $ 589,720 40.66% February 877,712 458,474 March 1,336,230 458,519 April 1,795,549 459,318 May 2,265,114 469,566 June 2,763,462 498,348 July 3,308,655 545,192 August 3,873,351 564,696 September 4,481,385 608,035 October 4,980,826 499,441 November 5,490,595 509,769 December 6,022,817 532,222 *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 60 I 7.3.a I City ofEdmonds, WA Monthly Expenditure Report - Fund 016 - Building Maintenance Fund 2023 Fund 016 - Building Maintenance Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ $ $ 81,158 0.00% February $ March 587,859 $ 587,859 April 607,500 $ 19,641 May 607,500 $ - June 607,500 $ July 607,500 $ August 607,500 $ September 607,500 $ October 607,500 $ - November 705,451 $ 97,951 December 1,215,000 $ 509,549 Facilities Maintenance Fund 016 - Building Maintenance Fund 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2023 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 141,704 $ 141,704 $ 335,018 136.42% February 323,896 182,192 March 512,975 189,079 April 693,250 180,275 May 857,198 163,948 June 992,135 134,936 July 1,156,000 163,866 August 1,368,753 212,753 September 1,614,811 246,058 October 1,888,628 273,817 November 2,114,407 225,779 December 2,472,445 358,038 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 61 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2023 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 252,507 $ 252,507 $ 261,418 3.53% February 506,039 253,532 March 764,005 257,966 April 1,025,281 261,275 May 1,311,065 285,784 June 1,574,953 263,888 July 1,849,982 275,029 August 2,119,149 269,167 September 2,379,906 260,757 October 2,645,006 265,100 November 2,934,322 289,316 December 3,224,439 290,117 Engine a ring 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Yeaz Budget Prior Yew *The monthly budget forecast columns are based on a five-year average. 18 Packet Pg. 62 I 7.3.a I Page 1 of 1 C r1Y OF EDMONDS REVENUES BY FUND - SUMMARY Fund 2023 Adopted 1/31/2022 1/31/2023 Amount No. Title Budget Revenues Revenues Remaining %Received 001 GENERAL FUND $ 49,991,791 $ 2,186,816 $ 2,320,252 $ 47,671,539 50/c 009 LEOFF-MEDICAL INS. RESERVE 225,000 - - 225,000 00/c Ol l RISK MANAGEMENT RESERVE FUND - - 00/c 014 HISTORIC PRESERVATION GIFT FUND - - - - 00/c 016 BUILDING MAINTENANCE FUND 17,480 2,154 7,854 9,626 450/( 017 MARSH RESTORATION & PRESERVATION FUND 00/, r- O 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - - 00/, d 104 DRUG ENFORCEMENT FUND 167,650 350 127 167,523 00/( O Ill STREET FUND 1,815,410 109,840 120,069 1,695,341 70/c 'v C 112 COMBINED STREET CONST/IMPROVE 8,308,065 17,272 14,713 8,293,352 00/( 117 MUNICIPAL ARTS ACQUIS. FUND 98,098 66,051 1,283 96,815 10/c LL 118 MEMORIAL STREET TREE - - - - 00/c 120 HOTEL/MOTEL TAX REVENUE FUND 84,400 7,443 7,918 76,482 r� 9°% C 121 EMPLOYEE PARKING PERMIT FUND 38,960 6,544 9,050 29,910 230/c M 122 YOUTH SCHOLARSHIP FUND 1,660 66 29 1,631 2°% C 123 TOURISM PROMOTIONAL FUND/ARTS 30,440 2,803 2,799 27,641 N 90/( 125 REAL ESTATE EXCISE TAX 2 2,320,090 86,739 81,737 2,238,353 40/, 126 REAL ESTATE EXCISE TAX 1 2,302,980 83,970 82,970 2,220,010 40/c _ to 127 GIFT S CATALOG FUND 135,340 30,682 9,751 125,589 70/( v 130 CEMETERY MAINTENANCE/IMPROVEMT 150,960 21,909 23,518 127,442 160/c O Q. 136 PARKSTRUST FUND 5,460 785 303 5,157 60/, 137 CEMETERY MAINTENANCE TRUST FD 51,500 7,454 4,628 46,872 90/, �p 138 SISTER CITY COMMISSION 10,430 72 37 10,393 .O 00/c C O 140 BUSINESS IMPROVEMENT DISTRICT 88,645 26,615 29,798 58,847 340/c r- IL 141 AFFORDABLE AND SUPPORTIVE HOUSINGFUND 65,000 7,392 7,639 57,361 120/c 142 EDMONDS RESCUE PLAN FUND 1,249,000 - 350 1,248,650 00/c r C 143 TREE FUND 215,100 95 425 214,675 00/, 231 2012 LT GO DEBT SERVICE FUND 309,800 - - 309,800 00/( rM N 332 PARKS CAPITAL CONSTRUCTION FUND 927,205 8,968 341 926,864 00/, N 411 COMBINED UTILITY OPERATION - 15,140 11,010 (11,010) 0% M 421 WATER UTILITYFUND 11,950,114 945,211 986,743 10,963,371 80/c 422 STORM UTILITY FUND 8,903,407 463,073 471,107 8,432,300 50/c -Oj 423 SEWER/WWTP UTILITY FUND 15,898,844 2,368,069 1,225,668 14,673,176 80/c O 424 BOND RESERVE FUND 1,991,860 1 - 1,991,860 00/1 E 511 EQUIPMENT RENTAL FUND 4,188,740 164,644 192,708 3,996,032 501, V O 512 TECHNOLOGY RENTAL FUND 1,413,372 99,804 117,106 1,296,266 8% Q $ 112,956,801 $ 6,729,964 $ 5,729,932 $ 107,226,869 50/t 19 Packet Pg. 63 I 7.3.a I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2023 Adopted 1/31/2022 1/31/2023 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 55,716,788 $ 4,585,579 $ 4,868,760 $ 50,848,028 90/( 009 LEOFF-MEDICAL INS. RESERVE 367,140 24,608 27,422 339,718 70/c O11 RISK MANANGEMENT RESERVE FUND 25,000 - - 25,000 0% 014 HISTORIC PRESERVATION GIFT FUND 5,900 - - 5,900 0% 016 BUILDING MAINTENANCE FUND 1,215,000 - 81,158 1,133,842 70/c 017 MARSH RESTORATION & PRESERVATION FUND - - - 0% r- O 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 00/, 019 EDMONDS OPIOID RESPONSE FUND - - - - 0% 104 DRUG ENFORCEMENT FUND 45,800 - - 45,800 C 111 STREET FUND 2,350,969 305,309 450,818 1,900,151 190/c 112 COMBINED STREET CONST/IMPROVE 7,214,960 592 - 7,214,960 0% LL 117 MUNICIPAL ARTS ACQUIS. FUND 182,880 1,025 475 182,405 0% 118 MEMORIAL STREET TREE - - - - r� 0% O 120 HOTEL/MOTEL TAX REVENUE FUND 95,400 2,852 3,222 92,179 30/c 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 00/c p N 122 YOUTH SCHOLARSHIP FUND 3,000 (150) - 3,000 0% 123 TOURISM PROMOTIONAL FUND/ARTS 28,500 - 780 27,720 3% 125 REAL ESTATE EXCISE TAX 2 2,473,362 113,698 7,348 2,466,014 C 00/c cC 126 REAL ESTATE EXCISE TAX 1 1,631,812 - - 1,631,812 0% 127 GIFTSCATALOGFUND 497,598 2,114 3,731 493,867 1% 0 CL 130 CEMETERY MAINTENANCE/IMPROVEMT 249,413 12,170 32,414 216,999 130/c 136 PARKS TRUST FUND - - - - 00/, iC 137 CEMETERY MAINTENANCE TRUST FUND 25,000 - - 25,000 00/c C O 138 SISTER CITY COMMISSION 11,900 - - 11,900 00/c LL 140 BUSINESS IMPROVEMENT DISTRICT 88,575 66 17 88,558 00/c >% 142 EDMONDS RESCUE PLAN FUND 1,249,000 8,697 241,583 1,007,417 190/c 143 TREE FUND 239,800 - - 239,800 0% 231 2012 LT GO DEBT SERVICE FUND 309,800 - - 309,800 0% N 332 PARKS CAPITAL CONSTRUCTION FUND 468,950 776,108 141,463 327,487 30% N 421 WATER UTILITY FUND 11,335,050 395,325 688,320 10,646,730 60/c 422 STORM UTILITY FUND 7,603,123 297,134 409,316 7,193,807 5% C O 423 SEWER/WWTP UTILITY FUND 15,381,246 813,268 1,340,398 14,040,848 90/( 424 BOND RESERVE FUND 1,989,820 - - 1,989,820 r-� 0% 511 EQUIPMENT RENTAL FUND 3,695,807 134,328 423,902 3,271,905 11% 512 TECHNOLOGY RENTAL FUND 1,617,205 216,858 355,645 1,261,560 220/c r 617 FIREMEN'S PENSION FUND - - - - 00/c Q $ 116,145,678 $ 7,689,581 $ 9,076,775 $ 107,068,903 80/c 20 Packet Pg. 64 7.3.a Page 1 of 3 C PIY OF EDMO NDS REVENUES - GENERAL FUND 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 2 EMSPROPERTY TAX 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALESIUSE TAX 1 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GAS UTILITY TAX 9 SOLID WASTE UTILITY TAX 10 WATERUTILITY TAX 11 SEWERUTILITYTAX 12 SI'ORMWATERUTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABSTAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX LIC INS ES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE -FINGERPRINTING 20 VENDING MACHINE/CONCESSION 21 FRANCHISE AGREEMENT-COMCASf 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 23 FRANCHISE AGREEMENT-ZIPLY FIBER 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 25 GENERAL BUSINESS LICENSE 26 DEV SERV PERMIT SURCHARGE 27 RIGHT OF WAY FRANCHISE FEE 28 BUILDING STRUCTURE PERMITS 29 ANIMAL LICENSES 30 STREET AND CURB PERMIT 31 OTR NON -BUS LIC/PERMITS 32 SPECIAL EVENT REVIEW INTERGOVERNMENTAL: 33 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 34 HIGH VISIBILITY ENFORCEMENT 35 CORONAVIRUS RELIEF FUND 36 Sr ATE GRANTS - BUDGET ONLY 37 PUD PRIVILEDGE TAX 38 TRIAL COURT IMPROVEMENT 39 CJ - POPULATION 40 CRIMINAL JUSTICE -SPECIAL PROGRAMS 41 MARIJUANA EXCISE TAX DISTRIBUTION 42 DUI - CITIES 43 LIQUOR EXCISE TAX 44 LIQUOR BOARD PROFITS 45 MISCELLANEOUS INTERLOCAL REVENUE 46 FIRST RESPONDERS FLEX FUND 47 DISCOVERY PROGRAMS TECHNOLOGY ACQ. $ 11,327,000 $ - $ 26,466 $ 11,300,534 00/c 4,578,000 - 10,534 4,567,466 00/( 500 - - 500 00/( 11,900,000 857,872 879,231 11,020,769 70/( 7,600 1,711 - 7,600 00/( 1,150,000 83,949 85,227 1,064,773 70/( 1,900,000 183,023 185,846 1,714,154 100/( 845,000 96,596 125,375 719,626 1501( 384,000 19,424 30,272 353,728 80/( 1,000,234 82,771 86,092 914,142 90/( 942,960 87,637 89,935 853,025 100/( 621,458 41,773 41,771 579,687 70/c 850,000 69,365 66,442 783,558 80/( 773,000 43,844 14,206 758,794 20/( 80,200 11,095 19,201 60,999 240/( 350 - - 350 0°/ 326,000 0.1 0.2 326,000 00/( 36,686,302 1,579,061 1,660,598 35,025,704 501, 250 - - 250 00/c 700 - 75 625 110/( 94,500 3,650 12,476 82,024 130/( 702,700 179,444 - 702,700 00/c 41,000 3,060 2,796 38,204 70/( 100,600 - - 100,600 00/( 450,000 - 101,463 348,537 230/c 250,000 23,825 24,287 225,713 100/( 80,000 8,220 6,360 73,640 80/( 30,000 30,173 13,962 16,038 470/( 750,600 31,790 32,405 718,196 4°/ 24,000 5,249 7,060 16,940 290/( 75,000 (13,958) 5,830 69,170 80/c 20,000 - 1,664 18,336 80/( - 1,250 - - 00/( 2,619,350 272,703 208,378 2,410,972 80% 9,000 5,237 - 9,000 00/( 11,100 718 - 11,100 00/c 1,419,875 - - 1,419,875 00/( 125,000 - - 125,000 00/( 210,500 - - 210,500 00/( 16,740 - - 16,740 00/( 13,070 3,571 3,758 9,312 290/( 50,600 12,693 13,294 37,306 260/( 125,000 - - 125,000 00/( 4,500 1,793 53 4,448 10/( 325,000 72,230 71,223 253,777 220/( 343,200 - - 343,200 00/( - - 500 (500) 00/( 1,000 - - 1,000 00/( 550 - - 550 00/( 2,655,135 96,243 88,828 2,566,307 30% 2022 Local Retail Sales/Use Tax revenues are $21,359 higher than 2021 revenues. Please also see pages pages 5 & 6. 21 1 Packet Pg. 65 1 7.3.a Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 WARRANT PREPARATION FEE 7 IT TIME PAY FEE 8 MUNIC.-DIST. COURT CURR EXPEN 9 CLERKS TIME FOR SALE OF PARKING PERMITS 10 PHOTOCOPIES 11 POLICE DISCLOSURE REQUESTS 12 ENGINEERING FEES AND CHARGES 13 ELECTION CANDIDATE FILINGFEES 14 CUSTODIAL SERVICES(SNO-ISLE) 15 PASSPORTS AND NATURALIZATION FEES 16 POLICE SERVICES SPECIAL EVENTS 17 CAMPUS SAFETY-EDM. SCH. DIST. 18 WOODWAY-LAW PROTECTION 19 MISCELLANEOUS POLICE SERVICES 20 FIRE DISTRICT #1 STATION BILLINGS 21 LEGAL SERVICES 22 ADULT PROBATION SERVICE CHARGE 23 BOOKING FEES 24 FIRE CONSTRUCTION INSPECTION FEES 25 EMERGENCY SERVICE FEES 26 EMS TRANSPORT USER FEE 27 FLEX FUEL PAYMENTS FROM STATIONS 28 ZONING/SUBDIVISION FEE 29 BUILDING PLAN REVIEW AND INSPECTION 30 FIRE PLAN REVIEW 31 PLANNING REVIEW AND INSPECTION 32 S.E.P.A. REVIEW 33 CRITICAL AREA STUDY 34 GYM AND WEIGHTROOM FEES 35 PROGRAM FEES 36 HOLIDAY MARKET REGISTRATION FEES 37 UP TOWN EVENING MARKET FEES 38 WINTER MARKET FEES 39 BIRD FEST REGISTRATION FEES 40 INTERFUND REIMBURSEMENT -CONTRACT SVCS $ 3,000 $ 317 $ - $ 3,000 00/c 600 22 16 584 30/( 6,000 183 - 6,000 00/c 150 - - 150 00/( 300 - - 300 00/( 4,000 - - 4,000 00/c 1,000 31 6 994 10/( 50 5 32 18 650/( 25,000 - - 25,000 00/( 100 - - 100 0°/ 1,000 - - 1,000 00/c 190,000 15,852 9,238 180,762 501( 1,400 - - 1,400 00/( 100,000 600 11,605 88,395 120/( 5,000 490 2,380 2,620 480/( 30,000 - - 30,000 0"/ 14,000 - - 14,000 00/( 210,970 - 56,856 154,114 270/( - 13 - - 00/c 67,000 15,373 19,794 47,206 300/( 1,050 26 - 1,050 0"/ 38,000 1,797 643 37,357 20/( 3,000 39 21 2,979 1°/ 10,000 2,625 1,300 8,700 130/( 3,500 64 59 3,441 2°/ 1,077,500 - - 1,077,500 0"/ 5,000 318 303 4,697 60/c 65,600 8,525 12,960 52,640 200/( 425,000 18,436 40,074 384,926 9"/ 4,000 1,728 1,422 2,578 360/( 500 - - 500 00/( 3,000 - 740 2,260 250/( 14,000 2,345 1,705 12,295 120/( 13,000 16 1,138 11,862 90/( 990,959 (8,999) 29,730 961,229 30/c 5,000 - 455 4,545 90/( 5,000 - - 5,000 00/( 5,000 3,290 4,680 320 940/( 1,000 - - 1,000 0°/ 3,427,765 98,208 106,755 3,321,010 30/( 6,757,444 161,302 301,913 6,455,531 40% 22 Packet Pg. 66 7.3.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 CRIMINAL TRAFFIC MISDEMEANOR 8/03 14 CRIMINAL CONVICTION FEE CT 15 CRIM CONV FEE CT 16 OTHER NON-T RAF MISDEMEANOR PEN 17 OTHER NON TRAFFIC MISD. 8/03 18 COURT DV PENALTY ASSESSMENT 19 CRIMINAL CONVICTION FEE CN 20 CRIM CONV FEE CN 21 PUBLIC DEFENSE RECOUPMENT 22 BANK CHARGE FOR CONY. DEFENDANT 23 COURT COST RECOUPMENT 24 BUS. LICENSE PERMIT PENALTY 25 MISC FINES AND PENALTIES MISCELLANEOUS: 26 INVESTMENT INTEREST 27 INTEREST ON COUNTY TAXES 28 INTEREST - COURT COLLECTIONS 29 LOAN INTEREST 30 SPACE/FACILITIESRENTALS 31 BRACKET ROOM RENTAL 32 LEASESLONG-TERM 33 DONATION/CONTRIBUTION 34 PARKSDONATIONS 35 BIRD FEST CONTRIBUTIONS 36 POLICE CONTRIBUTIONS FROM PRIV SOURCES 37 SALE OF JUNK/SALVAGE 38 SALES OF UNCLAIM PROPERTY 39 CONFISCATED AND FORFEITED PROPERTY 40 OTHER JUDGEMENT/SETTLEMENT 41 POLICE JUDGMENTS/RESTITUTION 43 OTHER MISC REVENUES 44 SMALL OVERPAYMENT 45 NSF FEES - PARKS & REC 46 NSF FEES - MUNICIPAL COURT 50 US BANK REBATE TOTAL GENERAL FUND REVENUE $ 2,000 $ 147 $ 151 $ 1,849 80/( 130,000 6,182 12,824 117,176 100/( 18,000 562 208 17,792 10/( 10,000 341 317 9,683 30/( 1,000 - - 1,000 00/( 1,500 145 108 1,392 70/c 125,000 1,760 1,370 123,630 1 °/ 2,000 17 - 2,000 0°/ 7,000 240 297 6,703 40/( 300 - - 300 00/( 100 4 - 100 00/( 1,500 132 87 1,413 6°/ 25,000 590 469 24,531 20/( 2,000 95 84 1,916 40/( 700 - - 700 0°/ 100 - - 100 00/( 12,000 252 75 11,925 10/( 800 - - 800 00/( 1,000 47 13 987 10/( 200 - - 200 0°/ 6,000 155 480 5,520 80/( 4,000 295 477 3,523 120/( 1,000 - 172 828 170/( 1,000 - - 1,000 0°/ 150 - - 150 00/( 352,350 10,964 17,133 335,217 50% 321,240 44,969 19,518 301,722 6°/ 10,960 323 2,560 8,400 230/( 12,180 607 169 12,011 10/( 12,080 - - 12,080 0°/ 175,000 1,773 1,535 173,465 1 % 2,100 - - 2,100 00/( 210,000 17,594 18,869 191,131 9°/ 1,500 - - 1,500 00/( 3,500 300 500 3,000 140/( 1,500 - - 1,500 00/c 5,000 - - 5,000 00/( 300 - - 300 00/( 3,800 220 34 3,766 10/( 2,000 - - 2,000 00/( 146,000 - - 146,000 0°/ 200 - - 200 0°/ 5,000 758 216 4,784 40/( 100 - 1 99 10/( 100 - - 100 00/( 150 - 150 00/( 8,500 - - 8,500 00/( 921,210 66,543 43,402 877,808 50/( $ 49,991,791 $ 2,186,816 $ 2,320,252 $ 47,671,539 50% 23 Packet Pg. 67 I 7.3.a I Page 1 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 21,585,702 $ 1,446,469 $ 1,976,003 $ 19,609,699 90/ 2 OVERTIME 649,080 95,583 75,728 573,352 120/ 3 HOLIDAY BUY BACK 294,001 - - 294,001 00/ 4 BENEFITS 7,619,904 558,402 662,382 6,957,522 90/ 5 UNIFORMS 130,851 2,922 14,473 116,378 110/ 6 PENSION AND DISABILITY PAYMENTS 165,023 5,912 7,431 157,592 501 7 SUPPLIES 759,025 12,614 10,870 748,155 to/ 8 SMALL EQUIPMENT 302,791 3,159 5,535 297,256 20/ 9 PROFESSIONAL SERVICES 17,677,872 1,552,942 1,040,754 16,637,118 60/ 10 COMMUNICATIONS 181,295 874 1,967 179,328 to/ 11 TRAVEL 74,795 557 4,360 70,435 60/ 12 EXCISE TAXES 16,500 1,241 1,365 15,135 80/ 13 RENTAL/LEASE 2,780,344 172,908 218,020 2,562,324 80/ 14INSURANCE 597,722 503,160 625,650 (27,928) 10501 15 UTILITIES 663,800 12,464 55,926 607,874 80/ 16 REPAIRS& MAINTENANCE 388,900 67,115 73,337 315,563 190/ 17 MISCELLANEOUS 502,593 99,256 94,959 407,634 190/ 18 INTERGOVERNMENTAL PAYMENTS 50,000 50,000 - 50,000 00/ 19 INTERFUND SUBSIDIES 863,000 - - 863,000 00/ 20 MACHINERY/EQUIPMENT 90,000 - 90,000 00/ 21 GENERAL OBLIGATION BOND PRINCIPAL 191,620 - 191,620 00/ 22 INTEREST ON LONG-TERM EXTERNAL DEBT 131,470 - 131,470 00/ 23 OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 00/ 55,716,788 4,585,579 4,868,760 50,848,028 9°/ LEOFF-MEDICAL INS. RESERVE(009) 24 BENEFITS $ 206,650 $ 10,187 $ 24,129 $ 182,521 120/ 25 PENSION AND DISABILITY PAYMENTS 152,990 14,421 3,293 149,697 20/ 26 PROFESSIONAL SERVICES 7,000 - - 7,000 00/ 27 MISCELLANEOUS 500 - - 500 00/ 367,140 24,608 27,422 339,718 70/ RISK MANAGEMENT RESERVEFUND (011) 28 MISCELLANEOUS $ 25,000 $ - $ - $ 25,000 00/ 25,000 - 25,000 01/ HISTORIC PRESERVATION GIFT FUND (014) 29 SUPPLIES $ 100 $ $ - $ 100 00/ 30 PROFESSIONAL SERVICES 200 - 200 00/ 31 MISCELLANEOUS 5,600 5,600 00/ 5,900 5,900 00/ BUILDING MAINTENANCEFUND (016) 32 PROFESSIONAL SERVICES $ 121,500 $ $ $ 121,500 00/ 33 REPAIR&MAINTENANCE 1,093,500 81,158 1,012,342 70/ $ 1,215,000 $ $ 81,158 $ 1,133,842 7°/ DRUG INFO RC EMENT FUND (104) 34 PROFESSIONAL SERVICES $ 45,000 $ $ - $ 45,000 00/ 35 REPAIR/MAINT 800 800 00/ 45,800 45,800 00/ 24 Packet Pg. 68 I 7.3.a I Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Expenditures Expenditures Remaining % Spent STREETFUND (111) 1 SALARIES AND WAGES $ 828,313 $ 57,414 $ 224,815 $ 603,498 27° 2 OVERTIME 38,400 3,914 4,014 34,386 10° 3 BENEFITS 377,585 30,443 61,857 315,728 160 4 UNIFORMS 6,000 - - 6,000 M 5 SUPPLIES 263,000 - 1,407 261,593 1° 6 SMALL EQUIPMENT 20,000 - - 20,000 04 7 PROFESSIONAL SERVICES 23,210 4,337 4,184 19,026 180 8 COMMUNICATIONS 4,500 - 128 4,372 M 9 TRAVEL 1,000 - - 1,000 04 10 RENTAL/LEASE 304,730 24,042 25,244 279,486 M 11 INSURANCE 120,821 184,111 126,467 (5,646) 1054 12 UTILITIES 273,730 - 2,703 271,027 10 13 REPAIRS & MAINTENANCE 52,000 - - 52,000 04 14 MISCELLANEOUS 8,000 1,049 - 8,000 04 15 BUILDINGS 25,000 - - 25,000 04 16 GENERAL OBLIGATION BOND PRINCIPAL 4,380 - - 4,380 04 17 INTEREST 300 - - 300 M $ 2,350,969 $ 305,309 $ 450,818 $ 1,900,151 194 COMBINED STREET CONST/IMPROVE(112) 18 PROFESSIONAL SERVICES $ 3,344,780 $ 592 $ - $ 3,344,780 04 19 INTERFUND SUBSIDIES 172,650 - - 172,650 09 20 LAND 270,000 - - 270,000 00 21 CONSTRUCTION PROJECTS 3,372,580 - - 3,372,580 M 22 INTERGOVERNMENTAL LOANS 54,070 - - 54,070 04 23 INTEREST 880 - - 880 09 $ 7,214,960 $ 592 $ - $ 7,214,960 M MUNIC IPAL ARTS ACQUIS. FUND (117) 24 SUPPLIES $ 4,700 $ - $ 475 $ 4,225 104 25 SMALL EQUIPMENT 1,700 - 1,700 04 26 PROFESSIONAL SERVICES 166,500 - 166,500 09 27 TRAVEL 80 - 80 09 28 RENTAL/LEASE 3,000 - 3,000 M 29 REPAIRS & MAINTENANCE 300 - - 300 M 30 MISCELLANEOUS 6,600 1,025 - 6,600 0° $ 182,880 $ 1,025 $ 475 $ 182,405 09 HO TEL/MO TEL TAX REVENUE FUND (120) 31 PROFESSIONAL SERVICES $ 90,400 $ 2,852 $ 3,222 $ 87,179 44 32 MISCELLANEOUS 1,000 - - 1,000 0° 33 INTERFUND SUBSIDIES 4,000 - - 4,000 0° $ 95,400 $ 2,852 $ 3,222 $ 92,179 M EMPLO YEE PARIONG PERMIT FUND (121) 34 SUPPLIES $ 1,790 $ - $ - $ 1,790 M 35 PROFESSIONAL SERVICES 25,090 - 25,090 04 $ 26,880 $ - $ - $ 26,880 0° YOUTH SCHOLARSHIP FUND (122) 36 MISCELLANEOUS $ 3,000 $ (150) $ - $ 3,000 M $ 3,000 $ (150) $ - $ 3,000 0° TOURISM PROMOTIONAL FUND/ARTS (123) 37 PROFESSIONAL SERVICES $ 28,500 $ - $ 780 $ 27,720 39 $ 28,500 $ - $ 780 $ 27,720 M 25 Packet Pg. 69 I 7.3.a I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXC ISE TAX 2 (125) 1 SUPPLIES $ - $ 253 $ - $ - 09 2 PROFESSIONAL SERVICES 586,957 - - 586,957 M 3 REPAIRS & MAINTENANCE 851,800 43,686 7,348 844,452 19 4 INTERFUND SUBSIDIES 5,684 - - 5,684 09 5 LAND 200,000 - 200,000 09 6 CONSTRUCTION PROJECTS 828,921 69,759 - 828,921 M $ 2,473,362 $ 113,698 $ 7,348 $ 2,466,014 09 REAL ESTATE EXCISE TAXI (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 INTERFUND SUBSIDIES 10 CONSTRUCTION PROJECTS 11 GENERAL OBLIGATION BONDS 12 INTEREST GIFTS CATALOG FUND (127) 13 SALARIES AND WAGES 14 BENEFIT S 15 SUPPLIES 16 SMALL EQUIPMENT 17 PROFESSIONAL SERVICES 18 RENTAL/LEASE 19 MISCELLANEOUS CEMEIERY MAINTENANCEIMPRO VEMENT (130) 20 SALARIES AND WAGES 21 OVERTIME 22 BENEFIT S 23 UNIFORMS 24 SUPPLIES 25 SUPPLIES PURCHASED FOR INVENTORY/RESALE 26 PROFESSIONAL SERVICES 27 COMMUNICATIONS 28 TRAVEL 29 RENTAL/LEASE 30 UTILITIES 31 REPAIRS & MAINTENANCE 32 MISCELLANEOUS CEMEIERY MAINTENANCE TRUST FUND (137) 33 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 34 SUPPLIES 35 TRAVEL 36 MISCELLANEOUS BUSINESS IMPROVEMENT DISTRICT FUND (140) 37 SUPPLIES 38 PROFESSIONAL SERVICES 39 MISCELLANEOUS EDMONDS RESCUEPLAN FUND (142) 40 PROFESSIONAL SERVICES TREE FUND (143) 41 SUPPLIES 42 PROFESSIONAL SERVICES 43 LAND 2012 LTGO DEBT SERVIC FUND (231) 44 GENERAL OBLIGATION BOND 45 INTEREST $ 231,260 $ - $ - $ 231,260 09 457,800 - - 457,800 M 147,557 - - 147,557 09 535,755 - - 535,755 09 155,470 - - 155,470 M 103,970 - - 103,970 09 $ 1,631,812 $ - $ - $ 1,631,812 M $ 196,455 $ - $ - $ 196,455 M 80,033 - - 80,033 09 146,000 2,114 2,272 143,728 29 500 - - 500 09 56,500 - - 56,500 M 17,510 - 1,459 16,051 M 600 - - 600 09 $ 497,598 $ 2,114 $ 3,731 $ 493,867 19 $ 137,541 $ 7,143 $ 23,988 $ 113,553 179 3,500 30 - 3,500 09 54,487 3,083 6,277 48,210 129 1,000 - - 1,000 09 7,000 - 164 6,836 29 20,000 - - 20,000 09 4,200 800 793 3,407 199 1,700 140 144 1,556 89 500 - - 500 09 9,420 974 795 8,625 89 5,565 - 253 5,312 59 500 - - 500 09 4,000 - - 4,000 09 $ 249,413 $ 12,170 $ 32,414 $ 216,999 139 $ 25,000 $ - $ - $ 25,000 09 $ 25,000 $ - $ - $ 25,000 09 $ 1,500 $ - $ - $ 1,500 09 4,500 - 4,500 M 5,900 - - 5,900 M $ 11,900 $ - $ - $ 11,900 09 $ 4,091 $ - $ - $ 4,091 09 78,327 50 - 78,327 M 6,157 17 17 6,140 09 88,575 66 17 88,558 09 $ 1,249,000 $ 8,697 $ 241,583 $ 1,007,417 199 1,249,000 8,697 241,583 1,007,417 199 $ 1,000 $ $ $ 1,000 09 39,800 39,800 09 199,000 199,000 M 239,800 $ - 239,800 M $ 235,000 $ $ - $ 235,000 09 74,800 - 74,800 09 $ 309,800 $ $ $ 309,800 09 26 Packet Pg. 70 I 7.3.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 INTERFUND SUBSIDIES $ - $ 62,656 $ - $ 04 2 PROFESSIONAL SERVICES - - 2,938 (2,938) 0° 3 CONSTRUCTION PROJECTS 371,300 713,452 138,526 232,774 370 4 GENERAL OBLIGATION BONDS 50,000 - - 50,000 M 5 INTEREST 47,650 - - 47,650 00 $ 468,950 $ 776,108 $ 141,463 $ 327,487 304 WATER FUND (421) 6 SALARIES AND WAGES 7 OVERTIME 8 BENEFIT S 9 UNIFORMS 10 SUPPLIES 11 WATER PURCHASED FOR RESALE 12 SUPPLIES PURCHASED FOR INVENTORY/RESALE 13 SMALL EQUIPMENT 14 PROFESSIONAL SERVICES 15 COMMUNICATIONS 16 TRAVEL 17 EXCISE TAXES 18 RENTAL/LEASE 19INSURANCE 20 UTILITIES 21 REPAIRS & MAINTENANCE 22 MISCELLANEOUS 23 INTERFUND SUBSIDIES 24 BUILDINGS 25 MACHINERY/EQUIPMENT 26 CONSTRUCTION PROJECTS 27 GENERAL OBLIGATION BONDS 28 REVENUE BONDS 29 INTERGOVERNMENTAL LOANS 30 INTEREST STORM FUND (422) 31 SALARIES AND WAGES 32 OVERTIME 33 BENEFIT S 34 UNIFORMS 35 SUPPLIES 36 SMALL EQUIPMENT 37 PROFESSIONAL SERVICES 38 COMMUNICATIONS 39 TRAVEL 40 EXCISE TAXES 41 RENTAL/LEASE 42 INSURANCE 43 UTILITES 44 REPAIR & MAINTENANCE 45 MISCELLANEOUS 46 INTERFUND SUBSIDIES 47 LAND 48 BUILDINGS 49 CONSTRUCTION PROJECTS 50 GENERAL OBLIGATION BONDS 51 REVENUE BONDS 52 INTERGOVERNMENTAL LOANS 53 INTEREST $ 963,268 $ 57,765 $ 167,623 $ 795,645 174 24,000 3,006 253 23,747 1° 393,439 25,329 43,274 350,165 110 4,000 - 551 3,449 144 150,000 9,123 227 149,773 M 2,398,000 - - 2,398,000 04 180,000 - 11,871 168,129 74 13,500 - - 13,500 04 2,226,928 26,235 28,111 2,198,817 I4 35,000 427 1,095 33,905 34 200 - - 200 M 1,696,934 112,579 118,468 1,578,466 79 187,952 12,398 15,339 172,613 80 215,319 122,359 225,379 (10,060) 1050 35,000 - 2,993 32,007 94 71,130 10,508 11,338 59,792 164 123,600 15,596 14,514 109,086 120 646,370 - - 646,370 04 12,500 - - 12,500 00 10,000 - - 10,000 04 1,400,000 - 47,283 1,352,717 M 2,940 - - 2,940 04 333,830 - - 333,830 04 25,840 - - 25,840 04 185,300 - - 185,300 0° $ 11,335,050 $ 395,325 $ 688,320 $ 10,646,730 69 $ 821,952 $ 62,938 $ 198,434 $ 623,518 240 26,000 3,536 1,415 24,585 54 342,317 26,681 51,177 291,140 154 6,500 - - 6,500 04 46,000 - 1,000 45,000 2° 4,000 - - 4,000 00 3,013,124 24,395 27,176 2,985,948 I4 3,200 - 24 3,176 1° 4,300 - - 4,300 04 499,658 47,280 47,866 451,792 100 293,210 21,817 23,976 269,234 M 30,265 82,335 31,680 (1,415) 1054 10,500 - 1,603 8,897 150 189,130 10,508 10,796 178,334 64 232,300 17,643 14,169 218,131 6° 283,237 - - 283,237 0° 680,000 - - 680,000 04 25,000 - - 25,000 04 659,600 - - 659,600 04 107,290 - - 107,290 04 160,870 - - 160,870 0° 61,600 - - 61,600 04 103,070 - - 103,070 04 $ 7,603,123 $ 297,134 S 409,316 $ 7,193,807 54 27 Packet Pg. 71 I 7.3.a I Page 5 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 2,468,518 $ 171,709 $ 440,524 $ 2,027,994 1M 2 OVERTIME 130,000 19,268 23,412 106,588 180 3 BENEFITS 867,257 60,712 122,066 745,191 140 4 UNIFORMS 11,500 2,193 888 10,612 M 5 SUPPLIES 453,000 14,143 46,146 406,854 100 6 FUEL CONSUMED 20,000 - - 20,000 M 7 SUPPLIES PURCHASED FOR INV OR RESALE 5,000 - - 5,000 M 8 SMALL EQUIPMENT 83,900 41,516 642 83,258 19 9 PROFESSIONAL SERVICES 2,517,949 92,109 93,468 2,424,481 44 10 COMMUNICATIONS 48,000 2,740 1,476 46,524 39 11 TRAVEL 5,000 - - 5,000 09 12 EXCISE TAXES 1,026,360 103,324 105,265 921,095 1W 13 RENTAL/LEASE 312,006 25,987 25,451 286,555 M 14 INSURANCE 344,564 202,407 360,663 (16,099) 1054 15 UTILITIES 1,582,060 26,261 74,201 1,507,859 50 16 REPAIR & MAINTENANCE 728,630 39,099 19,061 709,569 M 17 MISCELLANEOUS 138,350 11,801 27,134 111,216 204 18 INTERFUND SUBSIDIES 1,588,089 - - 1,588,089 W 19 BUILDINGS 12,500 - - 12,500 04 20 CONSTRUCTION PROJECTS 2,396,163 - - 2,396,163 04 21 GENERAL OBLIGATION BONDS 129,820 - - 129,820 04 22 REVENUE BONDS 55,310 - - 55,310 W 23 INTERGOVERNMENTAL LOANS 104,000 - - 104,000 W 24INTEREST 353,270 - - 353,270 W $ 15,381,246 $ 813,268 $ 1,340,398 $ 14,040,848 94 BOND RESERVE FUND (424) 25 REVENUE BONDS $ 840,010 $ - $ - $ 840,010 W 26 INTEREST 1,149,810 - - 1,149,810 M $ 1,989,820 $ - $ - $ 1,989,820 v 28 Packet Pg. 72 I 7.3.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 279,652 $ 23,511 $ 75,618 $ 204,034 274 2 OVERTIME 2,000 222 - 2,000 04 3 BENEFITS 105,497 9,848 18,292 87,205 174 4 UNIFORMS 1,500 21 80 1,420 54 5 SUPPLIES 149,120 5,842 2,146 146,974 14 6 FUEL CONSUMED 1,000 - - 1,000 04 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 458,880 41,653 50,024 408,856 110 8 SMALL EQUIPMENT 58,000 - - 58,000 04 9 PROFESSIONAL SERVICES 46,750 56 192 46,558 04 10 COMMUNICATIONS 3,000 - 138 2,862 5° 11 TRAVEL 1,000 - - 1,000 09 12 RENTAL/LEASE 17,470 879 1,399 16,071 89 13 INSURANCE 47,938 51,903 50,178 (2,240) 1050 14 UTILITIES 14,000 - 2,681 11,319 194 15 REPAIRS&MAINTENANCE 60,000 - 3,851 56,149 60 16 MISCELLANEOUS 12,000 393 623 11,377 54 17 MACHINERY/EQUIPMENT 2,438,000 - 218,681 2,219,319 94 $ 3,695,807 $ 134,328 $ 423,902 $ 3,271,905 114 TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 600,771 $ 21,273 $ 40,955 $ 559,816 74 19 OVERTIME 2,000 - - 2,000 04 20 BENEFITS 180,554 10,460 12,215 168,339 74 21 SUPPLIES 5,000 - 78 4,922 2° 22 SMALL EQUIPMENT 181,800 3,084 (1,447) 183,247 -I4 23 PROFESSIONAL SERVICES 61,860 968 - 61,860 04 24 COMMUNICATIONS 58,770 4,116 4,213 54,558 74 25 TRAVEL 1,500 - - 1,500 04 26 RENTAL/LEASE 4,640 372 137 4,503 3° 27 REPAIRS & MAINTENANCE 408,710 176,586 299,495 109,215 734 28 MISCELLANEOUS 55,600 - - 55,600 0° 29 MACHINERY/EQUIPMENT 56,000 - - 56,000 04 $ 1,617,205 $ 216,858 $ 355,645 $ 1,261,560 220 TOTAL EXPENDITURE ALL FUNDS $ 116,145,678 $ 7,689,581 S 9,076,775 $ 107,068,903 84 29 Packet Pg. 73 7.3.a Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY Title CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES SATELLITE OFFICE COMMUNITY SERVICES/ECONOMIC DEV. DEVELOPMENT SERVICES HUMAN SERVICES PROGRAM PARKS & RECREATION PUBLIC WORKS FACILITIES MAINTENANCE 2023 Adopted 1/31/2022 1/31/2023 Amount Budget Expenditures Expenditures Remaining %Spent $ 480,256 $ 23,687 $ 33,649 $ 446,607 7% 495,273 28,255 32,343 462,930 7% 1,254,947 59,932 93,116 1,161,831 7% 1,451,763 91,643 114,975 1,336,788 8% 2,203,636 217,022 253,437 1,950,199 12% r_ O sZ 1,161,780 77,656 24,570 1,137,210 2% 15,180,425 2,083,892 1,642,894 13,537,531 11% io 14,981,027 973,358 1,041,369 13,939,658 6.95% C 145,681 3,488 8,786 136,895 6% j,L 1,105,451 33,127 84,200 1,021,251 8% t 4,594,584 309,139 286,492 4,308,092 6% O O 324,650 6,409 11,995 312,655 4% M 6,022,817 319,222 589,720 5,433,097 10% N N 3,842,053 249,545 316,193 3,525,860 8% cc 2,472,445 109,202 335,018 2,137,427 14% r- $ 55,716,788 $ 4,585,579 $ 4,868,760 $ 50,848,028 9% v CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2023 Adopted Budget 1/31/2022 Expenditures 1/31/2023 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 11,335,050 $ 395,325 $ 688,320 $ 10,646,730 6% STORM UTILITY FUND 7,603,123 297,134 409,316 7,193,807 5% SEWER/WWTP UTILITY FUND 15,381,246 813,268 1,340,398 14,040,848 9% BOND RESERVE FUND 1,989,820 - - 1,989,820 0% $ 36,309,239 $ 1,505,728 $ 2,438,035 $ 33,871,204 7% 30 Packet Pg. 74 Page 1 of 2 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2023 Adopted Budget 1/31/2022 Expenditures 1/31/2023 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES AND WAGES $ 214,276 $ 14,460 $ 18,593 $ 195,683 9% BENEFITS 102,845 7,836 8,644 94,201 8% SUPPLIES 11,000 - 69 10,931 1 % SERVICES 152,135 1,392 6,342 145,793 4% $ 480,256 $ 23,687 $ 33,649 $ 446,607 7% OFFICEOFMAYOR SALARIES AND WAGES $ 274,988 $ 19,358 $ 21,423 $ 253,565 8% BENEFITS 88,487 7,397 7,476 81,011 8% SUPPLIES 1,500 20 265 1,235 18% Q. SERVICES 130,298 1,481 3,179 127,119 2% d $ 495,273 $ 28,255 $ 32,343 $ 462,930 7% w HUMAN RESOURCES 2 SALARIES AND WAGES $ 747,258 $ 35,351 $ 43,217 $ 704,041 6% r- BENEFITS 236,609 15,053 15,560 221,049 7% C SUPPLIES 13,600 - - 13,600 0% LL SERVICES 257,480 9,527 34,340 223,140 13% >' $ 1,254,947 $ 59,932 $ 93,116 $ 1,161,831 7% +�+ MUNICIPAL C O URT 0 O SALARIES AND WAGES $ 937,770 $ 67,478 $ 80,791 $ 856,979 9% BENEFITS 302,672 17,025 25,506 277,166 8% N SUPPLIES 11,600 - - 11,600 0% N SERVICES 199,721 7,140 8,677 191,044 4% $ 1,451,763 $ 91,643 $ 114,975 $ 1,336,788 8% ADMINIS TRATIVE S ERVIC ES C SALARIES AND WAGES $ 1,418,894 $ 109,250 $ 134,674 $ 1,284,220 9% BENEFITS 429,103 38,720 39,141 389,962 9% SUPPLIES 13,000 325 105 12,895 1% C SERVICES 342,639 68,727 79,518 263,121 23% Q. $ 2,203,636 $ 217,022 $ 253,437 $ 1,950,199 12% CITY ATPO RNEY cC SERVICES $ 1,161,780 $ 77,656 $ 24,570 $ 1,137,210 2% 'U $ 1,161,780 $ 77,656 $ 24,570 $ 1,137,210 2% NON -DEPARTMENTAL SALARIES AND WAGES $ 101,750 $ $ - $ 101,750 0% LL BENEFITS 239,583 7,172 16,905 222,678 7% s SUPPLIES 5,000 - - 5,000 0% SERVICES 13,597,502 2,026,720 1,625,989 11,971,513 12% O INTERFUND SUBSIDIES 913,000 50,000 - 913,000 0% z DEBT SERVICE - PRINCIPAL 191,620 - - 191,620 0% CO) DEBT SERVICE - INTEREST 131,970 - - 131,970 0% N $ 15,180,425 $ 2,083,892 $ 1,642,894 $ 13,537,531 11% PO LIC E SERVIC ES SALARIES AND WAGES $ 9,556,760 $ 648,581 $ 667,834 $ 8,888,926 7% BENEFITS 3,303,628 229,670 245,766 3,057,862 7% cc " SUPPLIES 342,941 2,240 1,852 341,089 1% ++ SERVICES 1,777,698 92,867 125,917 1,651,781 7% 4) O $ 14,981,027 $ 973,358 $ 1,041,369 $ 13,939,658 7% E S ATELLITE O FFIC E t SALARIES AND WAGES $ 38,537 $ $ 3,640 $ 34,897 9% a BENEFITS 7,298 692 6,606 9% SUPPLIES 12,000 3,159 - 12,000 0% SERVICES 87,846 329 4,454 83,392 5% $ 145,681 $ 3,488 $ 8,786 $ 136,895 6% 31 Packet Pg. 75 1 I 7.3.a I Page 2 of 2 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2023 Adopted 1/31/2022 1/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent COMMUNITY SERVICES/ECON DEV. SALARIES AND WAGES $ 550,413 $ 17,317 $ 52,358 $ 498,055 10% BENEFITS 153,183 5,592 13,447 139,736 9% SUPPLIES 4,075 184 - 4,075 0% SERVICES 397,780 10,035 18,396 379,384 5% $ 1,105,451 $ 33,127 $ 84,200 $ 1,021,251 8% DEVELO PMEVT S ERVIC ES /PLANNING SALARIES AND WAGES $ 2,176,581 $ 216,256 $ 182,385 $ 1,994,196 8% BENEFITS 736,473 70,753 64,899 671,574 9% SUPPLIES 23,400 - 171 23,229 1 % SERVICES 1,658,130 22,130 39,038 1,619,092 2% $ 4,594,584 $ 309,139 $ 286,492 $ 4,308,092 6% HUMAN SERVICES PROGRAM SALARIES AND WAGES $ 101,849 $ 5,307 $ 9,290 $ 92,559 9% BENEFITS 29,301 1,102 2,670 26,631 9% SUPPLIES 15,000 - - 15,000 0% SERVICES 178,500 - 35 178,465 0% 324,650 6,409 11,995 312,655 4% PARKS & REC REATIO N SALARIES AND WAGES $ 2,859,976 $ 180,459 $ 403,588 $ 2,456,388 14% BENEFITS 968,480 69,475 109,575 858,905 11% SUPPLIES 468,900 8,563 3,630 465,270 1% SERVICES 1,635,461 60,725 72,926 1,562,535 4% MACHINERY/EQUIPMENT 90,000 - - 90,000 0% $ 6,022,817 $ 319,222 $ 589,720 $ 5,433,097 10% PUBLIC WORKS ADMINIS TRATIO N SALARIES AND WAGES $ 372,900 $ 10,480 $ 34,412 $ 338,488 9% BENEFITS 142,675 5,588 10,535 132,140 7% SUPPLIES 9,600 111 2,684 6,916 28% SERVICES 92,439 6,537 7,144 85,295 8% $ 617,614 $ 22,716 $ 54,775 $ 562,839 9% FACILITIES MAINTENANCE SALARIES AND WAGES 981,868 69,854 217,058 764,810 22% BENEFITS 402,717 28,655 59,632 343,085 15% SUPPLIES 128,000 1,173 7,629 120,371 6% SERVICES 959,860 9,521 50,699 909,161 5% $ 2,472,445 $ 109,202 $ 335,018 $ 2,137,427 14% ENGINEERING SALARIES AND WAGES $ 2,194,963 $ 147,900 $ 182,468 $ 2,012,495 8% BENEFITS 772,724 63,199 63,838 708,886 8% SUPPLIES 2,200 - - 2,200 0% SERVICES 254,552 15,729 15,113 239,440 6% $ 3,224,439 $ 226,829 $ 261,418 $ 2,963,021 8% TOTAL GENERAL FUND EXPENDITURES $ 55,716,788 $ 4,585,579 $ 4,868,760 $ 50,848,028 9% 32 Packet Pg. 76 7.3.a GENERAL FUND OVERVIEW BALANCES CHANGE IN FUND BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- & SUBFUNDS 1 /31 /2023 1 /31 /2023 Q1 YTD Fund Balance Cash Balance 0 m 001-General Fund $ 6,024,429 $ 3,532,016 $ (2,548,508, 009-Leoff-Medical Ins. Reserve 205,394 221,346 (27,422; 2 011-Risk Management Reserve Fund 25,000 25,000 - 012-ContingencyReserve Fund 1,782,150 1,782,150 - ii 014-Historic Preservation Gift Fund 11,701 11,701 t 016-Building Maintenance 4,222,297 4,365,572 (73,305; o 017 - Marsh Restoration & Preservation 849,766 849,766 - 018 - Edmonds Homelessness Response Fd 200,000 200,000 M - c Total General Fund & Subfunds $ 13,320,736 $ 10,987,552 $ - $ (2,649,235, 0 c R *$9,361,208 of the fund balance in Fund 001 added to the $1,782,150 balance in Fund 012, represent the required 20% operating reserve. o Q. m There are no interfund loans outstanding at this time. U c LL GOVERNMENTAL FUNDS OVERVIEW 0 Z CO) N O BALANCES CHANGE IN FUND BALANCES N ---- ACTUAL ---- ---- ACTUAL ---- 3 GOVERNMENTAL FUNDS 1 /31 /2023 1 /31 /2023 c Q1 YTD Fund Balance Cash Balance c d General Fund & Subfunds $ 13,320,736 $ 10,987,552 $ (2,649,235 t Special Revenue 13,627,328 23,387,113 (343,245, M Q Capital Projects - Fund 332 (113,618) (96,318) (141,122 Total Governmental Funds $ 26,834,445 $ 34,278,347 $ - $ (3,133,602 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 33 Packet Pg. 77 7.3.a SPECIAL REVENUE FUNDS OVERVIEW BALANCES CHANGE IN FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- SPECIAL REVENUE 1/31/2023 1/31/2023 Q1 YTD Fund Balance Cash Balance 104 - Drug Enforcement Fund $ 67,697 $ 70,950 $ 127 111 - Street Fund 90,910 130,510 (330,749 c 112- Combined Street Const/Improve 657,018 (194,055) 14,713 m 117 - Municipal Arts Acquis. Fund 635,245 665,449 807 120 - Hotel/Motel Tax Revenue Fund 66,671 71,535 4,697 2 121 - Employee Parking Permit Fund 84,081 87,561 9,050 122 - Youth Scholarship Fund 15,237 15,942 29 123 -Tourism Promotional Fund/Arts 112,060 117,943 2,019 125 -Real Estate Tax 2 3,299,168 3,454,876 74,389 126 - Real Estate Excise Tax 1 * 4,032,949 4,216,696 82,970 p 127 - Gifts Catalog Fund 3,069,813 3,212,039 6,020 2 130 - Cemetery Maintenance/Improvement 259,273 272,553 (8,897 c 136 - Parks Trust Fund 161,741 169,238 303 N 137 - Cemetery Maintenance Trust Fund 1,107,928 1,159,101 4,628 138 - Sister City Commission 19,932 20,854 37 140 -Business Improvement Disrict 69,565 69,565 29,781 141 -Affordable and Supportive Housing Fd 234,566 234,566 7,639 V_ 142 - Edmonds Rescue Plan Fund (583,251) 9,374,570 (241,233; 0 143 - Tree Fund 226,724 237,220 425 Total Special Revenue $ 13,627,328 $ 23,387,113 $ - $ (343,245; *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $1,000,000 U for the purchase of Open Space. ii ENTERPRISE FUNDS OVERVIEW '' O 2 CO) N O N BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- ENTERPRISE FUNDS 1/31/2023 1/31/2023 Q1 YTD Fund Balance Cash Balance c m E 421 -Water Utility Fund $ 30,799,562 $ 9,278,185 $ 298,423 u 422-Storm Utility Fund* 14,197,395 5,264,428 61,790 Q 423 - Sewer/WWTP Utility Fund 55,126,181 14,175,203 (114,731. 424 - Bond Reserve Fund 843,961 843,961 - 411 -Combined Utility Operation 11,010 68,026 11,010 Total Enterprise Funds 1 $ 100,978,109 $ 29,629,803 1 $ - $ 256,493 *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 78 7.3.a SUMMARY OVERVIEW BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- CITY-WIDE 1 /31 /2023 1 /31 /2023 Q1 YTD Fund Balance Cash Balance Governmental Funds $ 26,834,445 $ 34,278,347 $ (3,133,602 ... Enterprise Funds 100,978,109 29,629,803 256,493 o 0. Internal Services Fund 9,774,692 5,554,592 (469,733 ' Total City-wide Total $ 137,587,246 $ 69,462,742 $ - $ (3,346,843 .v c c ii t INTERNAL SERVICE FUNDS OVERVIEW .r o M N O N R 7 C R BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- o Q- INTERNAL SERVICE FUNDS 1 /31 /2023 1 /31 /2023 Q1 YTD W Fund Balance Cash Balance @ U c 511 - Equipment Rental Fund $ 9,150,819 $ 5,137,643 $ (231,195, ii 512 -Technology Rental Fund 623,873 416,948 (238,539 21 t Total Internal Service Funds $ 9,774,692 $ 5,554,592 $ - $ (469,733 c 0 Z CO) N O N fC 3 C fC 7 C d E L V r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 79 7.4 City Council Agenda Item Meeting Date: 03/21/2023 2022 Transportation Impact Fee Annual Report Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On March 14, 2023, staff presented this item to the Parks and Public Works Committee. It was forwarded to be received for filing on the March 21, 2023 City Council meeting. Staff Recommendation Receive Traffic Fee Impact Report for filing. Narrative In 2004, the City authorized the collection of Transportation Impact Fees to help pay for transportation projects that are needed to serve new growth and development. Pursuant to Section 3.36.080(C) of the Edmonds City Code (ECC), Attachment 1 is an accounting of the Transportation Impact Fee Fund for 2022. The City collected a total of $319,888 in transportation impact fees during 2022. These revenues combined with the earned interest of $32,554 and the 2022 beginning fund balance of $1,984,854 resulted in a total available funding of $2,337,296. On the expense side and in accordance with section 3.36.100 of the ECC, the transportation impact fee fund paid $39,728.11 for the annual debt service to the Public Works Trust Fund (PWTF) for the 220th Street SW Improvements Project and $16,754.57 for the local match on the design work completed in 2022 on the 76th Ave/220th St. Intersection Improvement Project. Attachments: Attachment 1- 2022 Transportation Impact Fee Report Attachment 2 - Presentation Packet Pg. 80 2022 Transportation Impact Fee Receipts and Funds Transfer Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00 RECEIPTS Receipt Owner/Applicant Previous New Fee Collected with Building Date Permit Number Number Site Address ITE Land Use ITE Land Use Notes Permit Fee Amount 01/27/2022 BLD2021-0895 R17659 Eastman/King vacant SFR X $6,249.14 131 Skyline Dr. 02/04/2022 BLD2021-0235 R17965 Trang vacant SFR X $6,249.14 23129 74th Ave. W 02/14/2022 BLD2021-1075 R18098 Adamant Homes Inc. vacant SFR X $6,249.14 8711 240th St. SW, Lot 1 02/14/2022 BLD2021-1096 R18101 Adamant Homes Inc. vacant SFR X $6,249.14 8715 240th St SW, Lot 3 02/14/2022 BLD2021-1102 R18100 Adamant Homes Inc. vacant SFR X $6,249.14 8713 240th St SW, Lot 2 03/10/2022 BLD2021-0088 R18615 Anthology medical office senior living X $133,581.97 21200 72nd Ave. W 05/20/2022 BLD2021-0985 R20364 Keck vacant SFR X $6,249.14 15722 72nd Ave. W 06/02/2022 BLD2022-0046 R20649 Select Homes Inc. vacant SFR X $6,249.14 8008 203rd St. SW, Lot 2 06/29/2022 BLD2021-1385 R21251 Port of Edmonds vacant admin building X $100,077.49 471 Admiral Way 07/26/2022 BLD2021-1719 R21974 Select Homes Inc. vacant SFR X $6,249.14 7922 203rd St. SW, Lot 2 08/01/2022 BLD2022-0279 R22136 Solomon/Getachew vacant SFR X $6,249.14 1400 9th Ave. N 09/01/2022 BLD2022-0287 R22848 Echelbarger Homes Inc. vacant SFR X $6,249.14 21322 92nd Pl. W 09/06/2022 BLD2020-0853 R22865 Edmonds Lutheran Church church daycare Fee reduction applied due to X $4,186.78 23525 84th Ave. W early learning facility 10/03/2022 BLD2022-1032 R23448 Stoller office salon 1,086 sq. ft. change of use X $870.00 8304 196th St. SW from general office to salon 10/05/2022 BLD2021-0094 R23522 Edmonds Townhomes SFR townhomes 4 units w/ credit for SFR X $12,431.80 8029 238th St. SW 11 /07/2022 12/28/2022 BLD2022-0094 R25250 Vaisvila vacant SFR X $6,249.14 17125 69th PI. W 12/31 /2022 Total Transportation Impact Fess collected in 2022 = $319,888.58 Interest Earned 2022 $32,553.95 TRANSFERS 2022 a� N Transaction Amount LL Fund Name Reference I Transferred Cumulative To V Beginning Balance $1,984,854. Q. E $1,991,103. r- O $1,997,352. 41 M O Q $2,003,601. R L H $2,009,850. N N O $2,016,100. O $2,149,682. d $2,155,931. y LL $2,162,180. V Q E $2,262,257. O O $2,268,506. O IZ $2,274,756. ca L H $2,281,005. N N O N $2,285,192. r $2,286,062. N E L $2,298,493. �-r �-r GJ 210106 PWTF Annual-$39,728.11 Q Loan Payment $2,258,765. C d E $2,265,014. t V 76th/220th ate+ GJ 220242 Intersection-$16,754.57 Q Improvements $2,248,260. 2022 YEAR-END BALA Packet Pg. 81 nF JV - F U 2022 Traffic Impact Fee Report March 14, 20z3 7.4.b Impact Fees Expenditures 2201" St. Loan Payment 761n/2201n Intersection Improvements 2022 Interest Ending Balance $319,888 ($39,728) ($16,754) $32,554 $212801814 Packet Pg. 83 7.4.b 2004-12 1 $927,289 2013 $156,652 2014 $202,295 2015 $66,334 2016 $139,031 2017 $372,481 2018 $201,348 2019 $442, 245 2020 $805,648 2021 $292,730 2022 $319,888 t'm 0 CL m w �a _ _ a U- m CL E m r- 0 CL 0 _ LL r N N O N _ _ 0 L N _ E CD s U f4 Q Packet Pg. 84 7.5 City Council Agenda Item Meeting Date: 03/21/2023 2021-2022 Transportation Benefit District Reports Staff Lead: Oscar Anti Ilon Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Pursuant to Ordinance 3707, and codified in Chapter 3.65 of the Edmonds Municipal Code, the City of Edmonds City Council established a transportation benefit district to be known as the Edmonds Transportation Benefit District in November, 2009, with geographical boundaries comprised of the corporate limits of the City of Edmonds at the time the ordinance was adopted or as they may exist after any future annexations. The 2015 State Legislature adopted Second Engrossed Substitute Senate Bill 2ESBB 5987 authorizing the assumption of control over a TBD by a city with the same boundaries as the TBD, which became effective in July, 2015. Pursuant of Ordinance 4053, as codified in Chapter 3.65 of the Edmonds Municipal Code, the City of Edmonds City Council assumed the rights powers, functions, and obligations of the Transportation Benefit District Board in December, 2016, one of which is to produce and deliver an annual report regarding the operations of the District. November, 2019 - Initiative 976 passed by a state wide margin of 53% to 47%, but was rejected by Edmonds voters 56% to 44%. 1-976 could have rolled back car tab fee increases in excess of $30 among other impacts to funding . An immediate injunction allowed for the continuation of collection of licensing fees. Ultimately, the initiative was ruled unconstitutional by Washington State Supreme Court. Staff Recommendation Approve as part of Council's Consent Agenda. Forward for required annual publication. Narrative The City of Edmonds must publish the results of its Transportation Benefit District (TBD) operations. The City receives local license fees on vehicles within the jurisdictional limits of the City of Edmonds. These collected funds are expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk maintenance, and traffic signal maintenance and repair. Eligible costs are outlined in Ordinance 4053. In 2021, the TBD received $717,707 in revenue from local license fees. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries, as outlined in Ordinance 4053. The City expended $534,005 from the State Packet Pg. 85 7.5 Gas Tax and General Fund resources, with the remaining $183,702 retained in the City's Street Fund for expenditure in the same activities in 2022. In 2022, the TBD received $693,591 in revenue from local license fees. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries, as outlined in Ordinance 4053. The City expended $693,591 from the State Gas Tax and General Fund resources. March 14, 2023 - Parks and Public Works Committee approved these reports for inclusion in the Council's Consent Agenda. The publishing of this report fulfills the requirement within RCW 36.73.160(2), in which, the district shall issue an annual report, indicating the status of transportation improvement costs, transportation improvement expenditures, revenues, and construction schedules, to the public and to newspapers of record in the district. Attachments: 2021 Transportation Benefit District Statement 2021 Transportation Benefit District Annual Report Notice 2022 Transportation Benefit District Statement 2022 Transportation Benefit District Annual Report Packet Pg. 86 7.5.a Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2021 through December 31, 2021 (Unaudited Cash Basis) Revenues $20 Vehicle Registration Fee 717,707 Total Revenues 717.707 Expenditures Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 143,802 Supplies 19,371 Traffic Control Labor & Benefits 150,667 Supplies 140,095 Vehicle Charges 80,070 Excess Transferred to Street Fund 183,702 Total Expenditures 717,707 Net Change in Fund Balances (0) Fund Balances - Beginning - Fund Balances - Ending (0) Packet Pg. 87 7.5.b Edmonds Transportation Benefit District Official Notice of 2021 Annual Report 1( 11 C. ] g9" The City of Edmonds is publishing the results of its Transportation Benefit District (TBD) operations for the calendar year 2021. The TBD was formed in November 2008 following procedures outlined in Revised Code of Washington 36.73 and in accordance with Edmonds City Code Chapter 3.65. In February 2009 a $20 local license fee was established by its Board of Directors, the Edmonds City Council. The publishing of this report is in accordance with RCW 36.73.160(2). In 2021 the TBD received a total of $717,707 in revenue from local license fees on vehicles registered within the jurisdictional limits of the City of Edmonds. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk painting, and traffic signal maintenance and repair. The City expended a total of $534,005 towards these activities in 2021. The remaining $183,702 is retained within the City's Street Fund for expenditures in the same activities in 2022. The following link is provided for additional information regarding the Edmonds Transportation Benefit District. https://edmondswa.gov/cros/One.aspx?portalld=16495016&pageld=17272303 Packet Pg. 88 7.5.c Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2022 through December 31, 2022 (Unaudited Cash Basis) Revenues $20 Vehicle Registration Fee 693,591 Total Revenues 693.591 Expenditures Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 185,104 Supplies 27,832 Traffic Control Labor & Benefits 218,083 Supplies 123,435 Vehicle Charges 105,905 Excess Transferred to Street Fund 33,232 Total Expenditures 693,591 Net Change in Fund Balances - Fund Balances - Beginning - Fund Balances - Ending - Packet Pg. 89 7.5.d Edmonds Transportation Benefit District Official Notice of 2022 Annual Report 1( 11 C. ] g9" The City of Edmonds is publishing the results of its Transportation Benefit District (TBD) operations for the calendar year 2022. The TBD was formed in November 2008 following procedures outlined in Revised Code of Washington 36.73 and in accordance with Edmonds City Code Chapter 3.65. In February 2009 a $20 local license fee was established by its Board of Directors, the Edmonds City Council. The publishing of this report is in accordance with RCW 36.73.160(2). In 2022 the TBD received a total of $693,591 in revenue from local license fees on vehicles registered within the jurisdictional limits of the City of Edmonds. These collected funds were expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk painting, and traffic signal maintenance and repair. The City expended a total of $693,591 towards these activities in 2022. The following link is provided for additional information regarding the Edmonds Transportation Benefit District. https://edmondswa.gov/cros/One.aspx?portalld=16495016&pageld=17272303 Packet Pg. 90 8.1 City Council Agenda Item Meeting Date: 03/21/2023 Approval of Special Meeting Minutes March 7, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Committee Meeting minutes as part of the Consent Agenda. Narrative The Council committee meeting minutes are attached. Attachments: E030723 Special Packet Pg. 91 8.1.a EDMONDS CITY COUNCIL SPECIAL MEETING MINUTES ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember ELECTED OFFICIALS ABSENT Diane Buckshnis, Councilmember 1. CALL TO ORDER DRAFT MINUTES March 7, 2023 STAFF PRESENT Michelle Bennett, Police Chief Jeff Taraday, City Attorney Sharon Cates, City Attorney Susan McLaughlin, PDS Director The special Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Nelson in the Council Chambers, 250 5t' Avenue North, Edmonds, and virtually. 2. CLOSED SESSION AND EXECUTIVE SESSION The mayor then announced that the council would convene for 30 minutes in a closed session to discuss collective bargaining strategy per RCW 42.30.140(4)(A) and an executive session to discuss pending or potential litigation per RCW 42.30.110(1)(i). The executive session concluded at 6:59 p.m. 3. RECONVENE IN OPEN SESSION The meeting reconvened at 7:00 p.m. ADJOURN With no further business, the Council meeting was adjourned at 7:00 p.m. Edmonds City Council Draft Minutes March 7, 2023 Page 1 Packet Pg. 92 8.2 City Council Agenda Item Meeting Date: 03/21/2023 Approval of Regular Meeting Minutes of March 7, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Committee Meeting minutes as part of the Consent Agenda. Narrative The Council committee meeting minutes are attached. Attachments: E030723 Packet Pg. 93 8.2.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES March 7, 2023 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember ELECTED OFFICIALS ABSENT Diane Buckshnis, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Oscar Antillon, Public Works Director Dave Turley, Administrative Services Director Susan McLaughlin, Planning & Dev. Dir. Todd Tatum, Comm. Serv. & Econ. Dev. Dir. Mike Clugston, Senior Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Nelson in the Council Chambers, 250 5t1i Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Olson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmember Buckshnis. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER CHEN, TO EXCUSE COUNCILMEMBER BUCKSHNIS' ABSENCE DUE TO VACATION. MOTION CARRIED UNANIMOUSLY. 4. PRESENTATIONS 1. TREE BOARD ANNUAL PRESENTATION TO CITY COUNCIL Janelle Cass, Chair, Tree Board, reviewed: • Tree Board's main purpose: The City of Edmonds Tree Board actively encourages the planting, protecting and maintaining of trees for the long-term benefit to our community. Edmonds City Council Draft Minutes March 7, 2023 Page 1 Packet Pg. 94 M N 0 M O W c d E z a 8.2.a • Tree Board Members 2022 Member Council Sponsor Janelle Cass Chair CM Tibbott Bill Phipps Vice Chair CM Buckshnis William Grant CM K. Johnson Andy Lon CM Chen Wendy Kliment CM Olson Chris Eck (July -Dec) CM Paine Suzanne Juer ensen Jan -Mar) CM Paine Crane Stavig CM L. Johnson/CM Nand Ross Dimmick Alternate CM Olson/CM Tibbott Chair Cass thanked tree board members for their efforts including attending meetings, noting the tree board has had a quorum for every meeting. City Council Liaisons o CM Laura Johnson Jan -Oct o CM Jenna Nand Oct -Dec Year in Review 2022 o Contributed volunteer hours toward Tree City US status for the 12' year o Provided input for tree code amendments o Created informational tree signs for Edmonds in Bloom Tour o Co -sponsored Earth Day activities at Yost Park (tree planting) and ivy pull at Pine Ridge Park o Planned Edmonds celebration of Arbor Day October 8, 2022 ■ 30 conifers (tended throughout the summer by Bill Phipps) ■ Purchased 40 small to mid -sized trees ■ 2 larger trees for raffle Photos of Earth Day 2022, tree planting at Yost Park and ivy removal at Pine Ridge Park Tree Board Members 2023 Member Council Sponsor Term Expires Janelle Cass Chair CM Tibbott 12/31/25 Bill Phipps Vice Chair CM Buckshnis 12/32/23 Kevin Fa erstrom CM Teitzel 11/28/23 Andy Lon CM Chen 12/31/25 Wendy Kliment CM Olson 12/31/23 Crane Stavig CM Nand 11/28/23 Christine Eck CM Paine 12/31/23 Ross Dimmick (Alternate) CM Olson/CM Tibbott 12/31/23 Tree Board Current Work o Continue to advise on the Tree Code updates o Continue education and stewardship — Earth Day, Edmonds in Bloom, Farmer's Market, Arbor Day o Begin interactive public education on critical areas as they pertain to tree removal o Continue to partner with community organizations to plant and preserve trees such as Sierra Park and Lion's Club o Help to update recommended homeowner tree list Councilmember Olson commented she had a warm spot in her heart for the tree board and appreciates everything they do. Edmonds City Council Draft Minutes March 7, 2023 Page 2 Packet Pg. 95 M N 0 M O w c d E z a 8.2.a Councilmember Nand expressed appreciation for the hours that tree board members spend every month doing deep dives into the code on things the council does not have time to do. Councilmember Chen echoed the appreciation for the tree board's dedication and volunteering to beautify the City. He recalled how popular the tree giveaway event was at the Farmers Market. He relayed a concern expressed by citizens about debris falling onto their property, roofs, and gutters from a neighbor's 100-foot tall trees during storms. He asked if that would be within scope of tree board. Chair Cass answered there is an arborist on the tree board, but maintenance of trees on private property is a private responsibility. She recalled Councilmember Chen's appointee, Board Member Lyon, mentioned Councilmember Chen's concern and she will put it on the board's April agenda. Maintaining trees can be burdensome and expensive; possibly there are funds available to help homeowners maintain their trees because it is better to maintain trees than lose them. Councilmember Chen relayed he planned to visit the property owner this weekend to see what can be done. Councilmember Paine commented she loved her time on the tree board. She asked about the tree board's plans for the coming year. Chair Cass answered Earth Day, continuing to helping with the code and establishing recognition for special or unique tree species. Sometimes heritage tree programs can be a burden to property owners but there are some remarkable trees in Edmonds that the tree board would like to acknowledge. Education such as regarding critical areas is also on the board's work plan, and assisting with the robust public outreach. Councilmember Paine asked if the tree board was looking at changes to tree selection based on climate change and climate resiliency, noting some cedars are better for warmer weather such as Incense Cedar. Chair Cass answered there are some board members who are knowledgeable about trees species. She recalled receiving a public complaint about a magnolia tree that was dropping debris on the sidewalk and creating a hazard. The board is considering how to advise on issues such as that. Councilmember Paine agreed tree responsibility and sidewalks is always an issue whether it is related to leaves or roofs. Councilmember Teitzel thanked the tree board for their great work. He referred to tree planting in Yost Park for Earth Day, relaying his understanding the park used to be populated with cedar, fir and spruce but they were largely cut for the mills hundreds of years ago and the park is now largely populated with ° alder which are more short lived. He asked if the trees that are being planted are more durable species that c will last longer. Chair Cass answered the parks department is very cognizant about succession planting; a over 100 trees have been planted at Yost Park, but there is capacity for thousands more. That is a park Q department specialist issue, not necessarily the tree board. She was certain if board members did not agree with the species being planted, they would be very verbal about it, but board members seemed pleased with the species that were chosen. 0 LU In response to Councilmember Chen's suggestion, Councilmember Nand suggested collaborating with public works and parks regarding responsible tree ownership in 2024, to educate about property owners about who is responsible for a tree planted on public or private property that hangs over another property. 5. APPROVAL OF AGENDA Q COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AMEND THE AGENDA TO MOVE ITEM 9.2, CITY ATTORNEY ASSESSMENT COMPARATOR CITIES, TO THE END OF COUNCIL BUSINESS. UPON ROLL CALL, AMENDMENT CARRIED (5-1), COUNCILMEMBERS TEITZEL, CHEN, OLSON, PAINE AND NAND VOTING YES; COUNCIL PRESIDENT TIBBOTT VOTING NO. Edmonds City Council Draft Minutes March 7, 2023 Page 3 Packet Pg. 96 MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Mayor Nelson described procedures for audience comments. Jessie Owen, Edmonds, diversity commission member, thanked the council and mayor for their commitment to accessibility in Edmonds. She recognized the City's deliberate attempts to continue accessibility including updating parks. There are a lot of people with different ability levels who visit the City's parks, not only children, but also parents who want to be able to access public facilities. There are more projects that need to be undertaken in government buildings, public and private businesses, and parks. She thanked the City for what has been done so far and indicated she will probably meet with council and the mayor to encourage them to make the City accessible for all. 7. RECEIVED FOR FILING 1. WRITTEN PUBLIC COMMENTS 2. CITY ATTORNEY ASSESSMENT SURVEY RESULTS 3. COMPREHENSIVE PLAN GAP ANALYSIS 8. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE CONSENT AGENDA. Councilmember Nand requested Item 8.7, Adoption of Ordinance for Minor Development Code Amendment Process in ECDC 20.80 (AMD2022-0005), be removed from the Consent Agenda and moved to Council Business. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF SPECIAL MEETING/AUDIT EXIT CONFERENCE MINUTES OF FEBRUARY 17, 2023 2. APPROVAL OF SPECIAL PSPHSP COMMITTEE MINUTES FEBRUARY 21, 2023 3. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 28, 2023 4. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS. 5. APPROVAL OF CLAIM CHECK. 6. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS. 8. RESOLUTION EXTENDING TEMPORARY EMERGENCY SICK LEAVE POLICY ITEMS REMOVED FROM CONSENT 1. ADOPTION OF ORDINANCE FOR MINOR DEVELOPMENT CODE AMENDMENT PROCESS IN ECDC 20.80 (AMD2022-0005) (Previously Consent Agenda Item 7) COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO MOVE THIS ITEM TO COUNCIL BUSINESS ITEM 9.5 SO SHE CAN OFFER AN AMENDMENT. Councilmember Paine suggested moving it to Item 9.1 as the City Attorney Assessment of Comparator Cities was council business and could be last on the agenda and may allow some staff members to leave the meeting prior to that item. Councilmember Nand agreed. Edmonds City Council Draft Minutes March 7, 2023 Page 4 Packet Pg. 97 a 8.2.a COUNCILMEMBER NAND RESTATED THE MOTION: TO MOVE THIS ITEM TO COUNCIL BUSINESS AGENDA ITEM 9.1. MOTION CARRIED UNANIMOUSLY. 9. COUNCIL BUSINESS ADOPTION OF ORDINANCE FOR MINOR DEVELOPMENT CODE AMENDMENT PROCESS IN ECDC 20.80 (AMD2022-0005) Councilmember Nand proposed the following amendment to Section 20.80.015.0 which she emailed to councilmembers, Mr. Taraday, Ms. McLaughlin and Mr. Clugston prior to the meeting, to create an intermediary step between the Planning and Development Directors discretion about what is considered a minor code amendment before presenting it to council, "Review process. The Planning and Development Director periodically prepares a package of amendments for review and present them first to the relevant City board, commission or committee which provides citizen input to the City Council on that section of the code. If the relevant board, commission or committee agrees that the recommended code amendments are "minor" and approves of the format and substance of the director's recommended update by a maiority vote of its body, then the director may present these proposed amendments to the City Council on their consent agenda. At its discretion, the Council may: 1. Approve the entire package; or 2. Remove one or more of the proposed amendments from consent for additional discussion about the suitability of an amendment for the minor process or remove an amendment from the minor process roster altogether for processing as a major amendment as described in ECDC 20.80.020 and then approve the remainder of the package." A MOTION WAS MADE BY COUNCILMEMBER NAND AND SECONDED TO ADD THE ABOVE LANGUAGE TO 20.80.015.C. Councilmember Nand explained the reason she was proposing this amendment is to retain citizen input o and guarantee the relevant board or commission agrees that the changes are considered minor and also 0 agrees with the formatting and language changes to the code. As the tree board liaison, when this process c has been brought to the tree board, occasionally board members will disagree that something is a characterized as a minor code amendment and want to provide feedback on the formatting and language Q changes to improve readability. She wanted to preserve the opportunity for citizen and layperson input , into these code amendments before they come to council because the relevant board, commission or committee has more time to delve into the code changes and have discussion with the relevant staff o person before it comes to council, especially on the consent agenda. w c Councilmember Teitzel expressed his support for the amendment. He referred to the agenda memo which E states the proposed process would involve creating a list of minor code amendments on a quarterly basis to be presented to council on their consent agenda. However, page 8 of the February 7, 2023 meeting minutes state, "Councilmember Paine observed minor code amendments will come to council twice per a year. Mr. Clugston answered that that is the intent." Councilmember Teitzel asked if the intent was to have minor code amendments come to council once per quarter or twice per year. Planning and Development Director McLaughlin answered subsequent to the February 7, 2023 hearing, there was council interest expressed in making the minor code amendment processes more frequent which was totally fine with staff. If there is no content on a quarterly basis, that would be reported to council. Councilmember Teitzel liked the idea of having minor code amendments provided to council quarterly. He referred to the code language which states periodically and asked if it needed to state quarterly. Ms. McLaughlin said she would defer to the comfort of council. Staff is committed to providing them Edmonds City Council Draft Minutes March 7, 2023 Page 5 Packet Pg. 98 8.2.a quarterly; quarterly it is actually easier for both council and staff to manage as it avoids presenting a long list of minor amendments. That was acceptable to Councilmember Teitzel. Councilmember Paine relayed her understanding that the planning board considered this and discussed what would be considered minor and not minor. The planning board agreed amendments would be minor as long as no policy study was needed. With Councilmember Nand's amendment, she asked how much of a burden it would be to provide minor amendments that do not require any policy study to the tree board, planning board or other board. Ms. McLaughlin shared the definition of a minor code change: • No policy implication • Restructuring code sections • Simple reformatting • Address redundancies, inconsistencies • Remove outdated reference • Addition or subtraction of elements that: o Do not change the meaning of the current code; o Do not result in changes to the code intent; o Do not increase requirements and/or fees. Ms. McLaughlin explained the purpose of proposing a minor code amendment is to expedite the code modernization work to make it more legible, more accurate, more user-friendly and represent best practice. The planning board supported taking minor code amendments directly to council. If staff had to present minor code amendments to boards and commissions, it would negate doing a minor code amendment process as it would just be the normal process and would take the same amount of staff time. The whole point of expediting minor code amendments is to allow staff to work on major code amendments that the council is equally if not more interested in. Councilmember Paine expressed her preference for staff to bring minor code amendments to council in logical batches however many times a year it makes sense. Councilmember Olson said she always likes the idea of consulting with residents and volunteers, — however, minor code amendments are intended to promote clarity, eliminate redundancy or correct inconsistencies, and minor zoning amendments to correct grammatical labeling or similar errors on the c official zoning map. The minor code amendment process provides an option for councilmembers to pull n an amendment from the consent agenda and have it go through the process. When minor code Q amendments are proposed, as councilmembers are reading through the packet and have concern about an amendment, they can reach out to a board member and if the board member affirms the concern, the c councilmember could pull it from the consent agenda and not treat it as a minor amendment. She was o comfortable with this approach as proposed due to the nature of amendments that would be handled this w way. She did not support the motion. c d E Councilmember Chen expressed appreciation for the discussion and the information and clarity provided by Ms. McLaughlin. He also appreciated Councilmember Nand's intent to get more public input from a boards and citizens. As explained, the minor code amendment process is well written and well thought out and intended to expedite minor changes. He expressed support for the intent of getting more input and engagement from the public, but in this case he will vote no on the motion because the amendments are minor in nature and the intent is to expedite the process. Councilmember Nand, the tree board liaison, provided an example of what is considered a minor amendment in this process but tree board members did not consider a minor code amendment: changing the classifications of a tree based on the width of the trunk and the amount of the permit fee from a paragraph format to a table format. That sparked an involved discussion whether it would be readable to the public and whether it clearly conveyed the policy in the code which is literally the tree board's job. That is the type of discussions that board members are deeply involved in and they have the knowledge, Edmonds City Council Draft Minutes March 7, 2023 Page 6 Packet Pg. 99 8.2.a time and energy during their monthly meetings to engage in those discussions. She questioned removing board members who are deeply involved in the code from providing feedback before amendments come to council on the consent agenda. She assured she was not implying staff would not exercise good judgment about formatting changes that would improve the code. Including the step that her amendment provides would give council confidence it had already been vetted by the relevant board, commission or committee before it comes to council on the consent agenda. The function of boards, commissions, committees is to provide citizen input; she wanted to preserve their role in the process and did not think it would be overly burdensome to staff if 4-6 times a year they presented minor code amendments to boards, commissions and committees for concurrence that they are minor code amendments. Ms. McLaughlin suggested Councilmember Nand not use specific references as no minor code amendment packages have been proposed yet. She was unaware of the reference Councilmember Nand provided and it was not part of the minor code amendment package. It may have been vetted with the tree board but there is no proposal yet. Councilmember Nand said she wasn't using that as a substantive proposal, she was using it an example having seen this process play out in her role as liaison on the tree board. UPON ROLL CALL, MOTION FAILED (2-4), COUNCILMEMBERS TEITZEL AND NAND VOTING YES; COUNCILMEMBERS CHEN, OLSON, AND PAINE AND COUNCIL PRESIDENT TIBBOTT VOTING NO. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER OLSON, TO ADOPT AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING CHAPTER 20.80 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE, ENTITLED "TEXT AND MAP CHANGES," TO ADD A NEW STREAMLINED PROCESS FOR ADOPTING MINOR AMENDMENTS TO THE ECDC. Councilmember Teitzel relayed his understanding that the proposal is for scrivener's errors such as typos, a misspellings, etc. that will go directly to Code Publishing for correction. It was his understanding those corrections had been done by ordinance in the past. He asked why it was done that way in the past, c whether there was a legal requirement to correct scrivener's errors by ordinance. City Attorney Jeff 0 Taraday answered he was not sure it was an accurate statement to say scrivener's errors have always been c brought to council through a legislative process in the past. He would need to research all the times a a scrivener's error was corrected to determine that, noting he likely would not even be aware of all the Q times a scrivener's error was corrected; for example, someone notices a typo or misspelling and corrects it. 0 M Mr. Taraday explained a scrivener's error is basically the same thing as a clerical error. When one looks w up scrivener's error in Black's Law Dictionary, it refers to the definition of clerical error which is defined as, "an error resulting from a minor mistake or inadvertence and not from judicial reasoning or E determination, especially a drafter or typist's technical error that can be rectified without serious doubt about the correct reading." Mr. Taraday assumed this definition contemplated a courthouse setting where a court reporting creating a record of people's testimony, the court reporting might mistype a word when Q transcribing the testimony. The record is done and the trial is over, but upon review of the record someone realizes the court reporter mistyped a word; it can be corrected without reopening the trial, putting the witness back on the stand, etc. That can be analogized to the legislative process; if someone mistypes a word in an ordinance and it is realized after the fact, the ordinance does not need to be brought back to council to deliberate and vote on again to correct the mistyped word. From an efficiency standpoint, Mr. Taraday said his understanding of a scrivener's error would be something less than a minor code amendment, something that does not even rise to the level of a minor code amendment and can just be corrected because there is no doubt as the definition states, "can be rectified without serious doubt about the correct reading." If there's doubt, it becomes a minor code Edmonds City Council Draft Minutes March 7, 2023 Page 7 Packet Pg. 100 8.2.a amendment and it comes to council. Councilmember Teitzel responded that made sense and he had no problem with correcting scrivener's errors in that manner as long as there is no legal reason that prevents handling them in that manner. Mr. Taraday said he was not aware of anything that prevents correcting scrivener's errors administratively and without further legislative process. He would be surprised if there was law to the contrary. Councilmember Teitzel referred to Chapter 20.80.015.B.2 which states, "this process is used for minor zoning map amendments to correct grammatical labeling or similar errors on the official zoning map." He relayed a concern that grammatical errors could qualify as scrivener's errors so there seems to be a lack of clarity regarding the difference between scrivener's errors and minor code amendments. He was concerned some things may be processed as scrivener's errors but would qualify as minor code amendments. He asked if there was a judgment call that the council should be aware of. Ms. McLaughlin responded in understanding the definition of a clerical error in more detail, the minor code amendment definition is conservative with regard to the items that would be handled via that process and what staff intends to correct as scrivener's or clerical errors. The council is likely seeing much more than they need to by the letter of law under the definition of clerical error. Since this is a new process and potentially will apply to the entire code and not just the ECDC, Councilmember Teitzel requested council see a package of scrivener's errors once a quarter under Received for Filing so council has a sense of what is going through that process; no formal action would be taken, it would be informational only. He asked if that would be reasonable. Ms. McLaughlin was uncertain what that would look like and how it would be tracked. It sounds more laborious than it needs to be, but it is at the discretion of council to request that. Councilmember Teitzel commented he did not mean to add to staff s workload, but felt it would be important because the volume could be high, especially initially, as the code rewrite progresses. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER NAND, TO REQUEST STAFF SUBMIT A PACKAGE ONCE PER QUARTER OF SCRIVENER'S ERRORS SUBMITTED DIRECTLY TO CODE PUBLISHING FOR THE COUNCIL'S INFORMATION. City Clerk Scott Passey commented it is a very routine process to correct scrivener's errors with Code ° Publishing. Typically 2-3 ordinances are sent to Code Publishing at a time; often there are a number of Q questions from Code Publishing related to references that are repealed or outdated and lots of scrivener's -- errors are rectified in real time via email that he passes onto staff. Correcting minor scrivener's errors is N an ongoing task, corrections that are not substantive and that do not have policy implications. o M O Councilmember Teitzel referred to 20.80.015.13.2 which states, "minor zoning map amendments to w correct grammatical, labeling, or similar errors..." Those could be very minor in nature and could easily d qualify as scrivener's errors so he felt it important that council watch that process for a while and could z discontinue it in the future. a Councilmember Nand spoke in favor of the request. It was her understanding Councilmember Teitzel was not making a motion but directly requesting that from staff. There are a lot of active citizens in Edmonds who pay attention to changes in the code so having more publication regarding changes as they are being made would be better. If staff was comfortable with that request, she felt it would be helpful. Council President Tibbott asked if there was a review function that shows where corrections of that nature were made and would it be a simple thing to produce. Ms. McLaughlin answered she would need to look into the process to determine if it would be expeditious. If there isn't a way to do a query like that, it will be a laborious thing to track. Mr. Taraday relayed his concern that there are several points in the process where a scrivener's error could be corrected. Some are corrected via the clerk's office; anyone reviewing Edmonds City Council Draft Minutes March 7, 2023 Page 8 Packet Pg. 101 8.2.a an ordinance could see a mistyped word and decide it needs to be corrected. He was concerned about the procedural steps that would be required to bring all those to council, anticipating there would almost need to be a central clearing house that does not currently exist to log all those scrivener's errors. He was concerned with over promising and under delivering because with this request, he could see even with the best intentions, someone could correct a misspelled word but not inform the clearing house that they did so and it doesn't get reported to council. He summarized there was no structure in place that he was confident in representing to council that every time a misspelled word is corrected, it would be reported to council. Council President Tibbott relayed he struggled with supporting the amendment and adding this requirement to an ordinance. He could foresee someone reading a document and the context clearly illustrates the word should be "trail" instead of "trial," and correcting that in the moment. He did not support the amendment, noting perhaps examples would be helpful, but it did not need to be included in the ordinance. Mayor Nelson joked perhaps the clearing house could be a task force made up of spelling bee champions. UPON ROLL CALL, AMENDMENT FAILED (2-4), COUNCILMEMBERS TEITZEL AND NAND VOTING YES; COUNCILMEMBERS CHEN, OLSON, AND PAINE AND COUNCIL PRESIDENT TIBBOTT VOTING NO. UPON ROLL CALL, MOTION CARRIED (5-1), COUNCILMEMBERS TEITZEL, CHEN, OLSON, AND PAINE AND COUNCIL PRESIDENT TIBBOTT VOTING YES; COUNCILMEMBER NAND VOTING NO. 1. DIVERSITY COMMISSION ANNUAL REPORT AND NAME CHANGE Community Services/Economic Development Director Todd Tatum explained tonight the diversity commission will report on last year's work, the work ahead and a recommended name change. This work 3 a is transformative to those who engage in it. The Latin roots for the word compassion mean to suffer with. When a city turns its efforts to uncovering people's challenges in equity, inclusion or accessibility, the c staff engaged in that work are faced with the struggles of others and compassion is a common outcome. He has seen this compassion turn people from being project and process focused to being focused on c improving outcomes and people's well-being which are central to the role in government. This is n important work and it benefits everyone. He and the diversity commission members are grateful to talk Q with council tonight. N Diversity Commission Chair Elaine Helm reviewed: o M • Commissioners & City Staff w o Elaine Helm, Chair o Jeanett Quintanilla, Vice -Chair E o Dipti Chrastka o Anil DeCosta o Pam Iverson Q o Jessie Owen o Alison Alfonso Pence o Ardeth Weed o Robert White o Dave Teitzel, Council Liaison o Megan Luttrell, City Program Coordinator o Molly Jay, Diversity Commission Coordinator o Todd Tatum, Director of Community Services/Economic Development • Our Mission Edmonds City Council Draft Minutes March 7, 2023 Page 9 Packet Pg. 102 8.2.a o To promote and embrace diversity through action, education and guidance. The Commission seeks to foster an understanding that includes, accepts, respects and appreciates each individual member of our community. - Chapter 10.65 ECC o Serve as a commission for city government and the community by providing information, education, and communication that facilitates understanding of diversity and celebrates and respects individual differences. o Recommend to the mayor and city council diversity opportunities to promote programs and provide guidance to assure an accessible, safe, welcoming and inclusive government and community. o Support, challenge, and guide government and the community to eliminate and prevent all forms of discrimination Historically the commission had three committees o Events o Partnership o Policy Event Committee Accomplishments o Diversity Film Series o Fourth of July Parade o DEI + Inclusive Language toolkit o Lunar New Year o MLK Day event support o Juneteenth collaboration o Pride month parade o Several events remain hampered by COVID, but we continue to work on: ■ Ongoing film series ■ World Caf6 ■ Youth Caf6 Partnership Committee Accomplishments o Rehabilitating DEI toolkit with Chamber o Introducing Language Guide to community partners o Addressing outdated and harmful homeowner covenants o Collaboration with Edmonds Police Department o Partnering on the discrimination portal o We continue work on: ■ Visibility of community safe spaces ■ Collaboration with nearby cities and their DEI commissions ■ Relationships with community groups and business organizations Policy Committee Accomplishments o Participated in REDI job description o ADA Compliance & Accessibility recommendation o Ranked -choice voting recommendation o District -based council positions recommendation o Edmonds homeless recommendation o DEI training recommendation o Incident response and one late 2021 portal response o Misdemeanor with hate element recommendation o We continue work on: ■ Help council with DEI issues ■ Update city web page with DEI language guide ■ Update city web page with DEI resources Grant Contributions o 2022 Grant Awards a Edmonds City Council Draft Minutes March 7, 2023 Page 10 Packet Pg. 103 8.2.a ■ Edmonds Center for the Arts: 2022 WE SPEAK Festival - The festival on January 27, 2022, is a celebration of spoken word bringing together professional artists and local students around themes of social justice and community connection. ■ League of Women Voters of Snohomish County - Storytelling and Listening: Initiating Intentional Action event on January 8, 2022. The purpose is to increase generative dialogue around equity and inclusivity. ■ Sno-Isle Libraries Foundation - Sugar Skulls Making Workshop with Art Amanaranth Mobile School ■ Awarded two grants for 2023 - International Women's Day - Community Outreach and Education Summary + Future o We quietly and quickly react to acts of discrimination in Edmonds. We promote dignity and kindness through our events, partnerships, and policies. We connect hundreds of citizens with our film series. We promote inclusion through our toolkits and resources. o For 2023 our priorities are: 1. Engage with city council and community partners 2. Communicate through new and renewed channels 3. Educate ourselves and the community through meetings and events Name Change o The commission unanimously agreed to propose an amendment to city ordinance to transition our name to Diversity, Equity, Inclusion, and Accessibility (DEIA) Commission. o This name better reflects the needs of our community and the evolving understanding that diversity alone is not enough. To achieve equitable outcomes for all, we must strive to make city policies, programs, and events inclusive and accessible. DEIA is consistent with standard language for related government programs and helps city residents find us online Diversity Commission Member Jessie Owen explained the City has made genuine and authentic commitments to diversity and the council has taken action toward that in a few specific ways in decision ° making, prioritizing projects and diversifying recruitment for boards and commissions. Being diverse c isn't enough anymore; the City needs to be more equitable and have a more equitable outcome for a everyone. Broadening the commission's scope to include equity, inclusion and accessibility can better Q prioritize and focus on systems that make the City more equitable. A truly inclusive group or city is M diverse; but a diverse group isn't necessarily equitable or inclusive or accessible to every member of the community. It is time to switch the language to show the City is progressive. Edmonds was one of the M first to have a diversity commission and the commission wants to continue being pioneers and an example w to the state and country. Part of that is switching the language. The federal government has switched their language to DEI and Edmonds wants to continue pushing for accessibility as well so everyone has access. E z Chair Helm explained the commission discussed options for a name that might be shorter or rearranging the letters in the acronym to spell IDEA for example, but there is a federal program for accessibility and Q education that uses the IDEA acronym. The intent was an acronym that was universally understandable and connected to the work the commission is doing related to diversity, equity, inclusion and accessibility that will not be confused with anything else. Although the commission name is a bit of a mouthful, DEIA shortens it somewhat and people will get used to it. Mr. Tatum reviewed: 0 Ordinance to change the commission name o 10.65.010: Establishment and purpose of the Commission ■ There is hereby created an Edmonds Diversity, Equity, Inclusion, and Accessibility DEIA Commission consisting of 9 members. Edmonds City Council Draft Minutes March 7, 2023 Page 11 Packet Pg. 104 ■ The mission of the Edmonds Diversity, Equity, Inclusion, and Accessibility Commission is to promote and embrace diversity, equity, inclusion, and accessibility through action, education, and guidance. The Commission seeks to foster an understanding that includes, accepts, respects and appreciates each individual member of our community. The Commission helps to identify actions which the city government can take to improve equitable access and address adverse impacts of past policy and conditions. impacts of past policy and conditions. 0 10.65.020: Appointment, membership and terms of appointment ■ The Edmonds DiversiDEIA Commission will seek to attract members that are interested in diversity, equity, inclusion, and accessibility issues, can respect different viewpoints, are action oriented, and have personal experience that will provide empathy and community understanding regarding issues of diversity and will contribute to a diverse commission. 0 10.65.040: Powers and Duties ■ The commission is empowered to advise and make recommendations to the Mayor and City Council, and as appropriate to other boards and commissions on such matters as may be specifically referred to the commission by the Mayor or City Council, including, but not limited to: ■ Serve as a commission for City government and the community by providing information, education, and communication that facilitates understanding of diversity DEIA and to celebrate and respect individual differences. ■ Recommend to the Mayor and City Council DEIA diver-sit3F opportunities to promote programs, and provide guidance to assure an accessible, safe, welcoming and inclusive government and community. Staff Recommendation o Approve changes to ECC Chapter 10.65 to include the terms Inclusivity, Equity, and Accessibility in the Commission's name and purpose as proposed in tonight's packet COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE CHANGES TO ECC CHANGING THE COMMISSION'S NAME FROM DIVERSITY COMMISSION TO DIVERSITY, EQUITY, INCLUSION, AND ACCESSIBILITY COMMISSION AND INCLUDING THESE EXPANDED TOPICS IN THEIR POWERS AND DUTIES. Councilmember Olson expressed appreciation for the conversation held at the committee, commenting it won her over. She agreed with the statement about DEI and DEIA being searchable terms which is N critical. She had been concerned about the length of the commission name, commenting she finds other c lengthy names to be a stumbling obstacle. She hoped the commission would use the acronym which is w well known and everyone knows what it refers to. She thanked the commission for their patience in explaining the rationale for the lengthy name. E z Councilmember Paine commented the work the commission has done reflects the change, growth and movement to get beyond diversity to include equity and inclusion and none of that is possible without a accessibility. The name is changing in the federal government and nonprofits including the nonprofit board she is on that serves people with disabilities and helps them find employment. There can be diversity, equity and inclusion, but without accessibility, there is still a structural barrier. She appreciated the thoughtfulness of the commission of addressing the structural and institutional barriers that have existed in the past and bringing the community together. She loved the idea of bringing back the World Caf6 and was glad to see "Crip Camp" was part of the diversity film series. Councilmember Nand recalled the PSPHSP Committee had a robust discussion regarding the name change. As someone with an ADA listed disability, it was exciting to have accessibility added to the commission. People have erroneously directed concerns about accessibility to the City's disability board, Edmonds City Council Draft Minutes March 7, 2023 Page 12 Packet Pg. 105 8.2.a which is related to benefits and claims for LEOFF 1 retirees, and has nothing to do with the broader conversation about disabilities so the name change to Diversity, Equity, Inclusion and Accessibility is especially important. Since DEI and accessibility is so important to the younger generation who are experiencing trauma related to the George Floyd murder, CHOP in Seattle, and other things society has not experienced since the 1960s, she suggested the commission include a young person on the commission. Councilmember Olson raised a point of order, suggesting Councilmember Nand's comments were not germane to the motion. Mayor Nelson ruled point taken. Councilmember Nand summarized the name change is wonderful. With the addition of accessibility to the name, she was aware that people with mobility issues keep a list of places in the City that are difficult to access and she suggested the commission consider those in late 2023 or 2024. Commissioner Owen said the commission is planning to consider the equity of accessibility. For example Highway 99 is not quite as accessible as some other areas of the City. Councilmember Chen commented as the former council liaison to the diversity commission, he witnessed how hard they work and how passionate they are. He has met with Commissioner Owen on occasion and appreciated her perseverance, acknowledging it may seem like it takes a long time to get things accomplished. He recalled in early 2021 there were accessibility issues identified at Yost Park; it took six months for the accessibility to the portable restroom to be addressed, but it did get done. He has seen a tremendous amount of progress since he got involved with City government. He gave credit to not just the diversity commission but the entire City for working together. He acknowledged there is a lot of ground to cover and a lot of things to overcome. He expressed support for the name change. Councilmember Teitzel expressed support for the change and appreciated the thought given to it and the passion the commission brings to the issue. The name change brings a more holistic view of diversity by including accessibility. As the commission liaison, he looked forward to working with the commission this year. MOTION CARRIED UNANIMOUSLY. Councilmember Olson pointed out the possibility of partnerships in south Snohomish County. There are many things that can be celebrated and putting on events requires a lot of effort. Rather than each city Q putting on events, she suggested south County cities work together to support and advertise each other's events so efforts are not duplicated. She had heard that the City may not be doing the best job of making M religious people feel welcome. That is not mentioned in the mission statement and she wanted to remind w the commission that religious residents need to feel a welcoming environment in Edmonds. She recognized the commission's efforts related to Juneteenth and bridging Juneteenth and the 4t1' of July. E What she loved about Juneteenth was the recognition that not everyone was free when the country begin z celebrating the 4't' of July, something poignant to keep in mind in bridging those two holidays with a diversity, equity, inclusion and accessibility focus and bring those two holidays together and make them a meaningful as a continuum and bridge and the healing that goes with that. Chair Helm agreed Edmonds DEIA Commission does not have to do all the events themselves. There is a tendency and lots of ideas to do everything, but there are wonderful partnerships to be had with individuals in the community such as Alicia Crank who put on the Juneteenth to 4' of July bridging event in partnership with the Herald last year. There are other organizations and cities the commission can partner with. She was excited about the commission's focus this year, leaning into those relationships and communication to amplify and extend the work being done so everyone in the community is aware and can participate fully. Edmonds City Council Draft Minutes March 7, 2023 Page 13 Packet Pg. 106 8.2.a 3. PROPOSAL TO CHANGE TO BIENNIAL BUDGET Administrative Services Director Dave Turley said he was asked to talk about moving toward a biennial budget. This was discussed last year and the year prior, but at that time the council did not move forward with a biennial budget so this is a reintroduction to the topic. There is no decision or recommendation tonight. There will be an opportunity at the budget retreat at the end of April to discuss it more thoroughly. He reviewed: • Noteworthy discussion points: o Biennial budgets have to begin in an odd year. The next time a biennial budget could be done is 2025-2026. o The city will be replacing its Enterprise Resource Planning (ERP) system during the next 2-3 years. We will be selecting the new ERP system within a few months. A decision needs to be made about whether the new ERP should be configured for an annual budget or a biennial budget before the selection is made. ■ ERP system is the entire financial accounting system. Every financial transaction goes N through the ERP. Eden is the City's current system and is going away in a few years. N ■ New ERP system must be configured for the City and for an annual or biennial budget. s - For example, Lynnwood which utilizes Munis (a Tyler Technologies product), theircc L system was configured for an annual budget rather than a biennial budget and will be 2 very difficult to reconfigure m o Biennial budgeting is not just budgeting, it is also financial reporting o Operating under a biennial budget instead of an annual budget frees up hundreds of hours in every odd -numbered year - e.g., 2025, 2027, 2029, etc. a o A biennial budget schedule allows more time during the first 18 months of the biennium to monitor and evaluate the city's financial performance and condition. The consensus among finance people and council members who are currently on a biennial budget is that it allows L more time and opportunity for Council to provide financial review. o A biennial budget schedule would allow time in the odd years to undertake major changes, like implementing "Budgeting by Priorities" for example. o The term for an appointed councilmember ends when the election is certified - this year it ° will be November 28. This causes a conflict by seating a new councilmember during budget c deliberations and has the potential to happen in any odd year. This occurred on our own a Council in both 2021 and 2023. Under a biennial budget the new budget is passed in even years, so this conflict would never happen. Q o A biennial budget would have no negative impact on planning and budgeting for large capital projects (e.g., Civic Field, Highway 99 Revitalization) as these already involve multiple M years, and a biennial budget would actually be more practical when planning for multi -year w projects. o For context, many of our neighbors are already on biennial budgets, including Lynnwood, Bothell, Mountlake Terrace, Shoreline, Marysville, Kirkland, Kenmore, Mill Creek, z Arlington, Snohomish, and Stanwood, and is considered a "Best Practice" among government professionals. Among large local governments, King County has been on a biennial budget Q for a decade. o Snohomish County on February 22 approved the change to a biennial budget. Council Chair Jared Mead called it a "positive step towards more responsible budgeting and forecasting." Council member Nate Nehring said it will also "reduce the politics involved in the budget process," since it will occur outside of election years. Nehring and fellow Council member Megan Dunn proposed the ordinance together. Both said the change would improve overall efficiency. (from a February 24 article in The Everett Herald by Kayla J. Dunn) o There will be ample time during the April retreat to have an in-depth conversation about a biennial budget. This presentation tonight is intended to be a brief introduction of the topic Edmonds City Council Draft Minutes March 7, 2023 Page 14 Packet Pg. 107 8.2.a for council members who may not have been on Council during previous discussions, or for members of the public not familiar with the topic. o See additional information and sample budget preparation schedules in your packet. Council President Tibbott commented this has given him a lot of food for thought. He hoped the council would not delve into a lot of questions tonight as there will be an expert on municipal budgeting at the April retreat and that will be a great time to ask questions and get further clarity regarding implementation. He appreciated the benefits of biennial budgeted that Mr. Turley summarized. Councilmember Teitzel looked forward to learning more about biennial budgeting in April. He recalled Mr. Turley explaining it is very difficult to change the ERP from an annual to biennial budgeting cycle which means a decision should have been made regarding a biennial budget when a decision was made on the ERP. He asked why that did not happen. Mr. Turley explained the City is in the process of selecting an ERP system. Brian Tuley will be the project manager for the first 6-8 months; he sent an email today asking about the requirements which include whether the City plans to use an biennial or annual budget. He and Mr. Tuley will be meeting tomorrow to discuss the requirements for the new system. A decision needs to be made by council before a new ERP is selected. Councilmember Nand thanked Mr. Turley for sharing the horror story from Lynnwood. She asked whether the City was locked into having Tyler Technologies as the ERP provider and if they were dominant in this software niche. Mr. Turley answered the City's current ERP, Eden, is owned by Tyler and Munis is a natural progression from Eden because they are both owned by Tyler and technically the integration and implementation of the new system should be easier because Tyler is already on site once a month and know the City's operations well. Some research has been done into new systems; Munis receives very mixed reviews. People like the system, it's very suitable for cities Edmonds' size, but people are frequently not happy with the support they receive because Tyler is a big company and are very remote. That information will be taken into account when a decision is made. For the most part, once Munis implemented, people are pretty happy with the product. 4. 2023 CARRYFORWARD BUDGET AMENDMENT Administrative Services Director Dave Turley reviewed: • 31 carryforward amendments • If approved, this budget amendment would increase forecast revenues by $5,108,518 and would increase budgeted expenditures by $10,586,547 Fund Num ber Proposed Amendment Changein Beginning Fund Balance Proposed Amendment Changein Revenue Proposed Amendment Chan ein EHpertse Proposed Amendment Change in Ending Fund Balance 001 1,609,945 360,954 2,970,899 - 016 60,000 60,000 112 2,776,000 2,776,000 117 24500 24.500 125 1,589,536 1,599,536 126 137,000 137,000 - 136 43,842 43,842 137 25,000 2S,000 33t 1,786,697 1,786,697 421 300,000 300,1100 422 366.795 117.045 483,840 423 650,000 650,000 511 671,411 - 671,412 512 67,822 1 67,822 Total Change I 5,478,029 1 5,108,518 1 10,S86,547 • The request for tonight is to approve the budget amendment ordinance as included in tonight's packet as presented or as amended. Mr. Turley introduced the title of each proposed carryover amendment and invited council questions: a Edmonds City Council Draft Minutes March 7, 2023 Page 15 Packet Pg. 108 8.2.a • Green Streets - $75,000 Council President Tibbott said this question applied to all the amendments. He asked if this carryforward was more than what was approved in the previous budget. Mr. Turley answered to his knowledge, there was only one, vehicles that were approved last year, supply chain issues prevented their purchase and the price increased. That is divided into a separate decision package so it is easy to see. Council President Tibbott recalled some green streets projects have been proposed and the council decided not to include them in the budget. He asked for clarification of this amendment. Mayor Nelson asked if this project was previously approved by the Council. Mr. Turley explained green streets was approved as one of the categories of ARPA spending via Ordinance 4259. Council President Tibbott relayed his understanding this was design/background work for green streets. If no projects were currently funded, he asked whether the information would be relevant in 5 years. Planning & Development Director Susan McLaughlin explained in 2023 the council decided to postpone the green street 10% design on 236'. The City was already under contract with a consultant to prepare 10% design documents as well as create a green street prioritization network. After that council decision, the scope was changed to create a green streets manual for Edmonds to define what a green street is, address the scale of green stormwater infrastructure and anticipated cost, and incorporate the map of potential investment for green stormwater infrastructure that would yield the most benefit. Previous feedback from council included what is a green street, why are they so expensive, why were 236t' and Dayton selected, etc. This would put together a package to take a comprehension look at green streets for the City and would be relevant in 5 years. • Consultant review of building permit projects - $76,000 • 41 Avenue Cultural Planning Project - $34,000 � • Rooftop Solar Grant Program (grants to individuals) - $150,000 • Upgrade City's online code presence - $12,000 • Planning division public engagement related to development of tree code amendments c • Planning division profession services to update Street Tree Plan • Planning division development implementation of Climate Champion Series L • Highway 99 Community Renewal Plan Q • Solar plant installation on public safety building Q • Police campus pedestrian safety perimeter N • Expand public accessible EV charging network - $260,000 �o • Infrastructure to support nonpoint of sale charging capacity - $90,000 0 w In light of recent discussions about the police department's difficulty acquiring electric vehicles (EV) and d purchasing internal combustion engine (ICE) vehicles instead, Councilmember Nand asked if funds in z this amendment could be used to purchase ICE vehicles or would they only be used to purchase EV. Public Works Director Oscar Antillon answered the City will be purchasing regular vehicles for the police a department due to the inability to purchase hybrid vehicles. For every planned purchase, the goal is first electric hybrid and then regular vehicles. Currently the plan is to purchase regular vehicle for the police fleet. Councilmember Nand observed the purchase of regular vehicles does not impact this budget item. Mr. Antillon advised the cost of even those vehicles have changed. • Painting projects around City campus - $235,000 • Repairs at Edmonds Library - $60,000 • Public art project at Civic Field - $24,500 • Beautification Program greenhouse-$43,000 • Equipment at cemetery - $25,000 Edmonds City Council Draft Minutes March 7, 2023 Page 16 Packet Pg. 109 8.2.a 90h Ave Infiltration project at Yost - $376,000 0 Vehicle replacement. Due to supply chain issues, vehicle could not be purchased last year and unspent funds are carryforward to this year • Increased purchase price for 2023 versus 2022 model year vehicle. Purchases were approved by council, but the price was unknown at the time. • OpenGov budget reporting software • Civic Center Playfield construction - $3M • Pavement overlay program - $126,000 • Highway 99 revitalization - $2.8M • Traffic signal safety and upgrades - $11,000 • 2022 Traffic Calming Program - $30,000 • Phase 12 Waterline Replacement Project - $300,000 • Seaview Infiltration Phase 2 - $367,000 • Storm Maintenance Project Phase 2 - $116,000 • Phase 9 Sanitary Sewer Replacement Project - $650,000 Mr. Turley said these carryover amendments happen every year as projects often cannot be completed in one year. Councilmember Teitzel referred to the carryover related to traffic signal safety and upgrades which is upgrading the vehicle detection system at SR-104 and 100' Avenue West. He asked whether the signal upgrade will integrate with the proposed new bike lanes and make bicyclist safer. Mr. Antillon answered the intersection design is based on the concept that the council approved in 2021. It includes a bike lane in the northbound direction and a shared lane southbound crossing SR-104. Councilmember Teitzel asked if the $11,000 to change the signaling would have any effect on the safety of bicyclists passing through that intersection. Mr. Antillon offered to research that and get back to Councilmember Teitzel. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO ACCEPT FIRST QUARTER CARRYFORWARD BUDGET AMENDMENTS AS PROPOSED. Councilmember Chen said he had general question about the timing of fund balances; the beginning fund o balance is different in different presentations and sources. He understood the carryforward impacts the n beginning fund balance. For example, in the adopted budget fund balance on page 26, the beginning fund Q balance is $149,543,961. In the information presented on February 21, the beginning fund balance is N $155,096,570. In the package presented today (packet page 267), the beginning fund balance is c $155,021,955. He asked why different sources have different beginning fund balances. Mr. Turley w answered this was discussed at the finance committee on February 14 and brought to council 1-2 weeks later. As he was putting information together, he realized there were errors in the way building maintenance decision packages were presented, the BARS coding was incorrect, so he pulled it from the z agenda to make the corrections. That accounts for the difference between the February 14 packet and today's packet. The other one Councilmember Chen referenced is the strategic forecast which was Q prepared in August 2022 and has no bearing on this agenda item; it is a completely different document and purpose and was purely an estimate that was prepared approximately eight months ago. The number shared tonight is the most recent based on the final budget adopted in December, several months after the strategic outlook was prepared. Councilmember Chen relayed his understanding the 2023 budget was prepared mid -year 2022. However, in the packets presented to council on February 7 versus March 14, a number of funds have changed dramatically. For example, for the General Fund, the proposed amendment at the beginning was $884,560 and in today's packet it is $1,600,945, a difference of $725,385. He advised he had a list of funds that were different. He asked if that was part of the error that was discovered. Mr. Turley answered yes, Edmonds City Council Draft Minutes March 7, 2023 Page 17 Packet Pg. 110 8.2.a historically the City has budgeted for building maintenance in two places, the General Fund and in Fund 016. In the original carryover decision package, in trying to put building maintenance projects into Fund 016, some of the decision packages did not include the transfer from the General Fund into Fund 016. He was trying to make it as clear and transparent as possible to be more consistent with the way it has been done in the past so a large portion, probably the difference Councilmember Chen cited, was budgeted in building maintenance projects out of the General Fund rather than Fund 016. He offered to review them individually if Councilmember Chen came to his office. He reiterated the goal was to be more accurate; the original ones did not include a transfer from the General Fund. Councilmember Chen said he would appreciate that opportunity because the proposed expenditure in Fund 016 changes by $1.4M and he would like to understand why it changed. UPON ROLL CALL, MOTION CARRIED (5-1), COUNCILMEMBERS TEITZEL, OLSON, PAINE, AND NAND AND COUNCIL PRESIDENT TIBBOTT VOTING YES; COUNCILMEMBER CHEN VOTING NO. 2. CITY ATTORNEY ASSESSMENT COMPARATOR CITIES Councilmember Paine commented this a product of the committee. The next step in the process is asking questions of neighboring cities and comparable cities. The proposal is to use nine cities as comparators; they were selected to provide a full range of municipality characteristics, some are recommendations from MSRC and some are comparator cities from the HR evaluation process that are similar size, population and land value. The comparison also includes city classification, code city or first class city, and date of incorporation. The date of incorporation is important as the starting point for adoption of municipal codes; Edmonds was incorporated in 1890, more recently incorporated cities adopted the originating county code. Another difference is Shoreline and Burien contract with King County Sheriff and do not have their own police department which directly impacts the scope of the city attorney's work. Councilmember Paine expressed support for the changes to the questions proposed by Councilmember a Olson. Each subcommittee member will contract three cities and pose questions to the mayor or city manager and the finance director and put the answers in a matrix. All the information collected will be o available to council. The information will help make comparisons and gain understanding about the cities' city attorney. She reviewed the changes to the question proposed by Councilmember Olson: o • Questions directed to mayors/city managers n o How long have you used the current eentfaeted city attorney? Q • Questions directed to finance directors N o If you utilised use additional contracted attorneys, please provide total expenses for 2021 and M 2022 by category (e.g., labor, w Councilmember Paine explained contracted attorneys are used for legal services related to utilities, d telecommunications, bonds and HR. E z Council President Tibbott affirmed the selection of cities, commenting they are cities used as HR Q comparators and seem to fit Edmonds' demographic. He had several small wordsmithing suggestions that he preferred to provide via email and allow the committee to determine whether they were appropriate. COUNCIL PRESIDENT TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO MOVE FORWARD WITH THE COMPARATOR CITIES AND QUESTIONS AS SUGGESTED. Councilmember Olson asked whether the council needed to vote on the wordsmithing changes or could the subcommittee make the changes if they were not material changes. City Attorney Jeff Taraday responded it was up to the city council to determine how much latitude to give the subcommittee. By virtue of the nature of the way the work that will be done, three different people reaching out to three Edmonds City Council Draft Minutes March 7, 2023 Page 18 Packet Pg. 111 different cities, there will inevitably be variations in the conversations that occur among councilmembers asking the questions and staff answering the questions, so it is unlikely identical questions will be asked or that identical conversations will occur and follow up questions will occur organically as those conversations occur. To the extent that wordsmithing happens at the front end, that should not be a problem. His only concern was with a rolling quorum; he did not want a quorum of councilmembers discussing the substance of questions outside a council meeting. For Councilmember Olson, Council President Tibbott advised the wordsmithing changes were not substantive. Councilmember Olson was supportive. Councilmember Nand asked that during the discussion councilmembers not refer to the group as a subcommittee because that is creating confusion for the public who think they should have access to the committee's meetings. The group is actually just a task force comprised of three councilmembers who provide recommendations at council meetings. Councilmember Teitzel pointed out the council approved the work plan in January which included contacting other cities for comparator information in March. It is important to learn about other cities' city attorney services, whether they are contracting, have in-house city attorneys, city manager/council or mayor/city council form of government, etc. That information will be collected and provided to council which will help council consider pros and cons of continuing to contract or move to an in-house attorney. That decision is scheduled to be made in April. Councilmember Olson recalled when the group was formed it was called a subcommittee. With regard to the public's confusion, she appreciated what Councilmember Nand was saying and had heard that herself. A committee is three or few members of council; the confusion may be because council committees, which are compliant with OPMA, are available to the public and other councilmembers are allowed to attend. If council committees were attended by three or fewer councilmembers, they would not have to be open public meetings. She summarized for better or worse, the council originally formed the group as a subcommittee. Councilmember Paine referred to the work plan, pointing out the group was constituted as the city c attorney assessment subcommittee. A decision date is tentatively scheduled for April 4 and she was a hopeful that date could be achieved. The subcommittee is meeting this Friday to develop a matrix for C Q responses to the questions. She looked forward to receiving Council President Tibbott's email with his proposed wordsmithing changes. N 0 M Councilmember Nand thanked Councilmember Olson for the clarification. She joined what she thought w was the city attorney assessment task force in 2023. Due to multiple complaints from the public, she clarified the subcommittee is not required to comply with OPMA because three or fewer councilmembers attend the meetings and no other councilmembers attend ex-officio. MOTION CARRIED UNANIMOUSLY. Q 10. MAYOR'S COMMENTS Mayor Nelson reminded tomorrow is International Women's Day. He read from their website, International Women's Day is a global day celebrating the social, economic, cultural, and political achievements of women. The day also marks a call to action for accelerating gender parity. Significant activities witness worldwide as groups come together to celebrate women's achievements or rally for women's equity. 11. COUNCIL COMMENTS Edmonds City Council Draft Minutes March 7, 2023 Page 19 Packet Pg. 112 8.2.a Councilmember Olson commented there has been a lot of discussion regarding housing bills at the state level. She has not weighed in, but has a comment to make that she will provide to media and possibly read next week. She reminded of the legislature's public hearing on Thursday at 9 a.m. regarding the bill on detached accessory dwelling units. She reminds anyone interested in speaking needs to be in the queue an hour before the start of the hearing to have a chance to speak. Council President Tibbott commented the DEIA committee report brought to mind an experience last night that helped him realize how important inclusion is. While preparing dinner, his 20-something daughter who is a vegetarian called and asked what's for dinner. He told her and she asked whether it contained meat and he told her not yet. His daughter asked that he leave out the meat so the family could enjoy it together. He accommodated her request, added more vegetables, and all took part in dinner together. His daughter thanked him for being inclusive. It occurred to him sometimes being inclusive costs absolutely nothing, just a switch in your brain to consider other people. He was thankful his 20- something daughter brought it to his attention soon enough and he learned a lesson in being inclusive. He looked forward to learning more about diversity, equity, inclusion and accessibility. Councilmember Nand, an Indian American and practicing Hindu, announced approximately a billion people will be celebrating Holi tomorrow. The holiday has penetrated western culture during her lifetime, a lot of people call it the Festival of Colors and celebrate by throwing colored powder at each other. She explained it is a very fun festival in India and other places around the world with a large Indian population. The origin was a very evil woman who may have been a demon, wore a magic sari that was supposed to protect her from being burned. She took her nephew with her into a pyre and thought the sari would protect her and her nephew would burn. Instead the immunity to fire associated with the sari was revoked and she burned and her nephew survived. The villagers were so grateful that they threw her ashes around. The holiday is named after her, Holika. Councilmember Nand said when she was growing up, celebrants threw baby powder at each other because they did not have the powdered paint, gulal. To see it becoming mainstreamed in American culture has been interesting because her culture tends to be more private. She thanked society for embracing their holidays. In recognition of International Women's Day, Councilmember Teitzel, a proud graduate of Washington c State University, announced last Saturday the women's basketball team beat ULA for the PAC 12 a championship, their first championship in school history. The women's basketball team did a great job and everyone is very proud of them. Q M N Councilmember Paine wished everyone a Happy Holi, advising she observed the day of celebration in a country with a significant Indian population, Guyana. It was very fun to see people wearing white and w throwing colored powder. The council's action tonight to change the name and charter of the diversity commission to include equity, inclusion and accessibility is an important and embracing move for the commission as well as for the City. She encouraged the public to watch the movie, "Crip Camp" which is available on Netflix, noting she was surprised by how much she cried during the movie. The toughest Ma scene was people who normally use wheelchairs had to haul themselves on their elbows and bottoms up Q the U.S. Supreme Court steps because they did not have access. The word "access" is used often; it is more than a word, it is the physical and structural barriers. 12 ADJOURN With no further business, the council meeting was adjourned at 9:38 p.m. Edmonds City Council Draft Minutes March 7, 2023 Page 20 Packet Pg. 113 8.3 City Council Agenda Item Meeting Date: 03/21/2023 Approval of Council Committee Minutes March 14, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Committee Meeting minutes as part of the Consent Agenda. Narrative The Council committee meeting minutes are attached. Attachments: PSPHSP031423 FC031423 PPW031423 Packet Pg. 114 8.3.a PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL COMMITTEE MEETING March 14, 2023 Elected Officials Present Staff Present Councilmember Vivian Olson (Chair) Oscar Antillon, Public Works Director Councilmember Jenna Nand Susan McLaughlin, Planning & Dev. Dir. Councilmember Will Chen Angie Feser, Parks, Rec. & Human Serv. Dir. Councilmember Susan Paine Shannon Burley, Deputy Parks, Rec. & Human Serv. Dir. Jeff Taraday, City Attorney Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council virtual online PSPHSP Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5th Avenue North, Edmonds, at 3:30 p.m. by Councilmember Olson. 2. COMMITTEE BUSINESS 1. Committee Updates • Update on Waterfall Property Code Enforcement (Planning/Development) Ms. McLaughlin explained it is not really a waterfall but a grade differential with a culvert. Aerial photographs shows the culvert has been there since the house was there so it is not an enforcement issue with the current property owner. There are other locations on that property along the channelized stream where sandbags have been placed and a tree may being undermined. The code enforcement officer, a senior planner and a stormwater engineer met with the property owner to talk about the stream and advised them it is ultimately a Washington Department of Fish & Wildlife (WDFW) issue as it is a state water and they will need a hydrologic project approval (HPA) permit from WDFW. The property owner will also need a local permit due to the critical area. Ms. McLaughlin commented a stream restoration study to look comprehensively at Shell Creek would help identify barriers to fish passage, options for mitigation and potential resources such as grants, capital projects, etc. to remove fish barriers along the entire stretch. Questions and discussion followed regarding inability to pursue code enforcement as the blockage existed prior to the house and prior to the critical area designation, WDFW jurisdiction as the culvert is in a state water, other issues the property owner will need permits for such as the slope failure and tree removal, how long it would take the property owner to get a response from the state and erosion that would occur in the meantime, looking at the entire stream holistically and taking action as a City instead of via enforcement, staff's inquiry with WDFW, whether an HPA was issued for the culvert, WDFW's permitting authority but does take enforcement action, whether the culvert was grandfathered, how to address the fish barrier, and the engineering department's indication that the problem will not be solved unless other fish passage obstructions in the creek are removed. Questions and discussion continued regarding whether council action was needed to prioritize a stream restoration study, Planning & Development not having the capacity to do a study in 2023, determining which department would oversee a study, the need for a budget allocation for a study, length of time this has been an issue, desire to make this a priority, having this as a topic at the council budget retreat, considering this in the comprehensive stormwater plan, Parks' responsibility for stormwater/fish barriers Packet Pg. 115 8.3.a 03/14/23 PSPHSP Committee Minutes, Page 2 only within parks, and taking a broader view of all the obstructions, and identifying mitigation, roles and responsibilities, and funding in order to develop an implementation schedule. • Update on Abandoned House Code Enforcement and Related Legal Action (Planning/Development) Councilmember Olson commented when code enforcement was unsuccessful, legal action was taken. Ms. McLaughlin reported Mr. Taraday filed a motion with Snohomish County in 2022 for a warrant of abatement which gave the property owner two weeks to address the code enforcement concerns which included securing the front balcony, deck and rear stairs, trimming vegetation within 5 feet of the property line, allowing access to the structure to secure it, removing accumulated trash, and paying $1300 in civil penalties. The abatement orders were not completed in two weeks, so the City abated the violations per the abatement order. In February via the small works roster, vegetation was removed, the house is being boarded up and the rest of the work is being completed. Once the code enforcement issues are abated, the City will place a lien on the property to recoup the abatement costs, fines and cost of Planning & Development staff time. Questions and discussion followed regarding the status of the property owner that prevents compliance with the abatement order (property owned by an estate that is going through probate) and trees on the property that are a concern to the neighbors (not included in the abatement order and were not part of the code enforcement issue). • Public Use Zoning Code Text Revision (Artworks) (Planning/Development) Mr. Taraday explained it came to the city attorney's attention during review of the lease renewal that uses occurring in the building were not permitted in the P Zone. The city attorney's office felt it was not appropriate to approve the lease renewal knowing the uses were not authorized in the zone. If the tenant remains in the building, there could be an amendment to the text of the P Zone to make the use an allowed use; his office drafted language to accomplish that. Depending on the urgency, there are two ways to make zoning text amendments, 1) via an interim zoning ordinance, or 2) going to the planning board, public hearing, etc. and recommendation to the city council. He noted the old public works building is not the only building the City owns where there are inconsistencies between the tenants in the space and uses allowed in zone so similar text amendments likely need to occur for other City building leases. Mr. Antillon added due to unknowns related to the design of the WWTP to comply with nutrient removal requirements, staff does not want to sign a long term lease for the facility in the event that property is needed to expand the WWTP. Ms. McLaughlin pointed out the comprehensive plan is an opportunity to inventory all City public buildings and consider current and future needs. The cultural plan will also be updated as part of the comprehensive plan update. Questions and discussion followed regarding whether it would be possible to implement an exemption process for a tenant that does not comply with the zoning, the draft language developed by the city attorney's office that covers almost any tenant using the space, Edmonds code does not allow use variances, city attorney's preference to adopt text broad enough to address any tenant the City would lease property to rather than adopting a use variance, allowing use variances as a way to fill empty storefronts in the City, drafting zoning text that would allow a City building to be used short term, drafting the lease with an out for the City, selling unneeded government assets, and startups interested in sublet opportunities. • Update on Human Services Program (Human Services) Ms. Burley reported on cleanup of debris left by an encampment in the SR-104/Highway 99 cloverleaf and assistance the social worker provided to a couple living in a tent in that location. Staff also worked Packet Pg. 116 8.3.a 03/14/23 PSPHSP Committee Minutes, Page 3 with WSDOT to clean up a former encampment on WSDOT property behind the Campbell Nelson dealership. That intersection has been assigned the WSP Department of Correction's work crew list for more frequent cleanup as necessary. The best first step when encountering an encampment is to contact the police department's non -emergency line (425-771-0200) so an officer and social worker can be dispatched to visit a site. The social worker has transitioned to work primarily with the police department which was the goal. The City accepted a proposal from the Hand Up Project to assist with on -call and on -demand needs related to cleanup which was later rescinded. The City is entertaining proposals from other service providers including Volunteers of America. Questions and discussion followed regarding ways to put unhoused persons in contact with the social worker to avoid a possible trauma response from contact with law enforcement, need for the police department to determine a site is safe before the social worker is dispatched, and referrals to the social worker by the neighborhood office on Highway 99. N N Ms. Burley reported the Snohomish County Hotel on Highway 99 as well as the hotel in Everett have been renamed, New Start Centers. She and Assistant Chief Sniffen have been appointed as liaisons to Snohomish County. The earliest the facility will open is Q3 2023 but is more likely to open next year due to permitting, construction and remodeling. Snohomish County has done a considerable amount of outreach to local businesses and residents that live near the facility. N W c Questions and discussion followed regarding drug activity and contamination in the building, local businesses' concern that drug activity will occur on their property, Lynnwood's consideration of an public a drugging law, the stated goal for project (overall reduction in police call volume by bringing people indoors), a suggestion for Snohomish County to hold a town hall to answer questions from public, E Snohomish County's outreach to people who are directly impacted, information on Snohomish County's U Office of Recovery and Resiliency website, the hotel as a political football, requesting information from Snohomish County about services that will be offered, and the City assisting with multilingual outreach. 3 0 U Ms. Burley reported the City's application for a Verdant grant to support human services was — unsuccessful. Staff plans to apply during the next grant opportunity as the City's human services program aligns well with Verdant's goals and objectives. 0 In response to the community's interest in ways to support and be involved in the City's human services a Q program, Ms. Burley advised the most needed resource is prepaid food and gas gift cards in small M denominations. Food is often beneficial in establish rapport and often leads to consent to transition in their lives. The City did a prepaid card drive during the holidays. Both WinCo and Safeway have a o prepaid card option that exclude the purchase of tobacco and alcohol products. Food gift cards often a. go to seniors, not just individuals who are unhoused and human services often works with code a enforcement. cn Questions and discussion followed regarding establishing a human services gift account for larger donations and providing an EIN for tax purposes, the vulnerable housed population that experiences food insecurity, ARPA household support grants, ARPA funds secured from Snohomish County to supplement Edmonds' programs, and the significant number of household support grants applications from elderly people living in the bowl. Ms. Burley thanked the cold weather shelter at Maple Park Church which was able to house 40 people/night and was open more nights this year than last year. There is a car camp at the Edmonds Unitarian Universalist Congregation Church for up to 10 vehicles for women and women with children only. It is located in Esperance and she was able connect the Snohomish County outreach team with the operators of the camp to help connect people with social services. She reported the human services division also continues to manage five motel vouchers, but that program ends in June. Packet Pg. 117 8.3.a 03/14/23 PSPHSP Committee Minutes, Page 4 Questions and discussion followed regarding whether the council could fund motel vouchers directly; ways for the community to assist such as graffiti patrols, returning shopping carts, etc.; assistance the volunteer coordinator that was requested during the budget process could have provided; inability for existing staff to oversee volunteers; challenges associated with volunteers such as liability, biohazards, private property, etc.; possibility of partnering with an organization to coordinate and recruit volunteers; setting up a volunteer hotline that could be run by volunteers; the difference between a neighborhood doing a work party versus performing tasks at the City's request; contacting the Red Cross about volunteers; considering a part-time volunteer coordinator in the 2024 budget, and the focus of the part- time volunteer coordinator requested in 2023 budget on parks. • Update on Data Analyst (Public Safety) Councilmember Olson referred to the emailed update from Chief Bennett; the council budgeted for a data analyst, the job description has been completed and the position has been advertised. The rationale for the position is to gather and analyze data regarding the type of crimes, increases/decreases, areas where crimes are occurring, etc. Committee recommendation: Info only. 3. ADJOURN The meeting was adjourned at 4:52 p.m. Packet Pg. 118 8.3.b FINANCE COMMITTEE MEETING March 14, 2023 Elected Officials Present Staff Present Councilmember Will Chen Dave Turley, Administrative Services Director Councilmember Susan Paine Scott Passey, City Clerk Councilmember Vivian Olson 1. CALL TO ORDER The Edmonds City Council Finance Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5th Avenue North, Edmonds, at 5:30 p.m. by Councilmember Chen. 2. COMMITTEE BUSINESS 1. Committee Updates • City Cash Management Mr. Turley reviewed: o City of Edmonds investment portfolio details as of January 31, 1023 City of Edinands Investment Portfolio Detail As aI January 31, 2023 Years A9encyl 11-4 rent P—hase to Par t/anket Maturity Coupon Issue Type Rice Ukturity Value Value DA. Pate Seattle WA Win Bands 2,224,500 0.00 2,000,ODO 2,000,000 02101123 5.00% FFIMC Bon& 988,678 022 1,000,000 990,371 042023 0.38% FFLB Bonds 1,996,590 060 2,000,ODD 1,935,096 1RM523 022% Kent WA Bands 206,648 0.83 250,ODO 255,426 12/01123 5.00% First Financial-B_A, CD 2,803,516 0.91 2,803,516 2,803.516 12128123 2.06% First Financial- Waterfront Canter CD 245.000 0.91 245000 245,000 1212823 149% FFLB Hands 2,004,464 0.96 2,000,000 1,998,622 0111524 4.81% `I -LB Bonds 954,066 1.19 1,000,000 947,519 04110424 0.35% FM Bonds 996,082 1.38 1,000,000 974,068 0611724 280% FNI'A Hands 992,693 1.42 1,000,000 960,143 07102124 1.75% `I -LB Bonds 950,774 1.80 1,000,000 935,448 11119124 0.90% Spokane County WA Bon& 207,260 1.84 200,000 191,802 12MI24 2.10% FHLMD Hands 974,798 2.12 1,000,000 905,194 0311325 3.15% FFiB Bonds 969,524 2.49 1,000,000 970,916 072825 3.60% OL4 Treasury Wte Note 964.597 254 1,000,ODD 976,953 0m1525 3.13% TOTAL '.;EOUWiIES 17=559,990 128 17,498,516 17,179,506 Washnglon State Loral G v1 Yrueslrrent Fbol 11,989,948 I1,989,998 U.—rid 439% Such olnsh County Local Co lIn—trrerd Pod 43.195,125 43,195,125 Demand 2.07% TOTAL POFLTFOLIO 5 72.683,589 5 72,354.656 Issuer Diversification Seattie WA Mun, 21% Kent WA, Spokane 1% FHLIVI County % WA, 1% FHLB, 40% Checking, Cash and Investment Balances $2.0 3% (in $ Millions) Note, 1.0, Bonds, 1% 13.5 , 18% CD's, 3.0 , 4% County LGIP, 43 58% Questions and discussion followed regarding why the City has different accounts/investments, when bonds were last purchased, cash balance versus investment value, criteria for selecting investments, returns from the Washington State Local Government Investment Pool (LGIP) versus the Snohomish County LGIP, maturity rates, and use of funds upon maturity. M N T M V♦O� U- E t V Q Packet Pg. 119 8.3.b 03/14/23 Finance Committee Minutes, Page 2 • OpenGov Update Councilmember Chen recalled at the January 31 finance committee meeting, Ms. Menkveld was optimistic OpenGov would be operational by April. Mr. Turley reported he had a meeting with OpenGov a week ago and April is still the expected live date. Discussion followed regarding the schedule for training councilmembers. • 2021 SAO Audit Issues Management Response Councilmember Chen relayed the audit report states the misstatement has been corrected. He asked if that correction was reflected in the 2021 financial report and if the 2021 financial statements had been restated. Mr. Turley answered the financial statements have not been restated. The financial statements published on the website are correct and did not need to be changed, they are correct as presented. Following discussion, Mr. Turley clarified the City provides financial statements to the SAO for the audit. During the audit, the SAO identified an incorrect journal entry which was changed and that is reflected in the published financial statements. The financial statements as corrected are published at the conclusion of the audit. Questions and discussion followed regarding whether forecasts in the 2023 budget book are correct, whether the forecasts needed to be updated, and ARPA funds not affecting forecasts. Committee recommendation: Information only. 2. January 2023 Monthly Financial Report Mr. Turley reviewed: • YTD Sales Tax Revenues for the 12 months ended December 31, 2022 of $11,257,927 were $955,409 (9.3%) higher than at December 31, 2021 • YTD Sales Tax Revenues for January 2023 of $879,231 are $21,359 (2.5%) higher than for January 2022 • Total Sales Tax Revenues for the 12 months ended January 31, 2023 by Category Ra,,l F—d Sons S364A50 Bus iwss Se 11 194.83 A —da[ic S54.34'_ Cowxtnxm on[ 5241.199 14 holesale Trade �;sn,sss Sales Tax Analpsis By Group Ctiment Pefiod: Januan 2023 Last 12 _Months Total 511,279,286 ROA AW—tn'e $2743.48. Rtanufacnuv[g 22, Casalint SIS Earhmg A DrUmg 5l._78.113 Heahli x vrrs '—I VI, Cuusna 1— Y.d 570.861 $1.7-4427 others 5318332 L Cln rlimu and .�ccessaries 5382.953 Mr. Turley responded to a question regarding the difference between the fund balance and the cash balance in the building maintenance fund. Committee recommendation: On agenda under Received for Filing 3. 2020 Audit Update M N M O U U- i-i d E t U t+ a Packet Pg. 120 8.3.b 03/14/23 Finance Committee Minutes, Page 3 Mr. Turley advised staff is seeking the finance committee's input regarding next steps. During the audit of 2020 CARES grant funds, the SAO determined 33 businesses who received funds from the City did not meet the eligibility criteria or did not provide adequate documentation. Of the 33 businesses, 4 have repaid the money they received or signed up for a payment plan, 15 staff recommends not be pursued (the businesses suffered an obvious loss but may not have provided the precise documentation), 2 businesses have closed and 12 have not responded to the City's communication. Committee members discussed how to proceed, noting the difficulty of pursuing LLCs via collections. The committee agreed as follows: • Do not pursue 0 4 business who had repaid or made payment arrangements 0 15 business who were able to demonstrate a loss but possibly not with the exact documentation requested o 4 closed businesses • Send certified letter to the remaining 12 businesses who did not respond, requesting they submit documentation and offering to work with them. Committee recommendation: Certified letter requesting resubmit documentation. Report back at future FC meeting. 4. Disposed Assets - 2022 Mr. Turley explained disposed assets are reported to the council at least annually; RCW requires the city council be informed of assets that are disposed of and removed from the capital asset list. He pointed out the City usually disposes of about 10 vehicles/year; this year there were only 2 because due to supply chain issues the City was not able to purchase new vehicles and the old vehicles were not disposed of. Discussion followed regarding whether the council could be notified before the asset are deposed of and disposal of the odor control improvement due to replacement with the new WWTP equipment. Committee recommendation: On agenda under Received for Filing. Provide committee members the RCW that requires council be notified. 3. ADJOURN The meeting was adjourned at 6:42 p.m. M N M O U U- r c as E a Packet Pg. 121 8.3.c PARKS & PUBLIC WORKS COMMITTEE MEETING March 14, 2023 Elected Officials Present Staff Present Councilmember Dave Teitzel (Chair) Oscar Antillon, Public Works Director Councilmember Diane Buckshnis Rob English, City Engineer Council President Neil Tibbott (ex-officio) Angie Feser, Parks, Rec. & Human Serv. Dir. Councilmember Vivian Olson Mike De Lilla, Senior Utilities Engineer Bertrand Hauss, Transportation Engineer Scott Passey, City Clerk CALL TO ORDER The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 51 Avenue North, Edmonds, at 7:30 p.m. by Councilmember Teitzel. 2. COMMITTEE BUSINESS Committee Updates • Bike Lanes SR104/ 100th Intersection Proiect Status Mr. English explained the City received a Sound Transit grant for this project. The bike lane project was combined with the Elm Way Walkway so it could be bid as one project for economy of scale. The Elm Way Walkway is at 100% design and the bike lanes are at 95% design and the projects are anticipated to be advertised in the next 1-2 weeks. Questions and discussion followed regarding the bike lane alternative the council approved in November 2021, the approved design that includes bike lanes northbound and sharrows southbound, whether the design could be reopened because it did not considered the third ferry, challenges with opening the design when the project is fully designed, options presented to council in March versus options voted on in November, why an option for sharrows in both directions was not considered in November, grant funds received for the bike lane project, determining the safest way for bicyclist to travel through the intersection especially with left turns, likelihood the intersection will be updated in the future, whether there a safety check is done when an intersection is designed, and use of a sharrow southbound to maintain vehicle LOS. • WWTP Update (PW) Mr. Antillon reported negotiations on the additional cost to City are being finalizing. In the period between the start of the project and now, $2.9M in hauling costs were incurred. Ecoremedy, who built the gasification system, is on site checking system. Introducing biowaste into the system will begin in early April and work is ongoing with the Puget Sound Clean Air Agency on the permit and with Department of Ecology on a solid waste permit. Mr. Antillon responded to questions regarding whether the project is on schedule and hauling of the biochar product. • Highway 99 Enhancement Project Status (PW) Mr. English reported all the medians with the exception of the limited access area are complete, most of the irrigation has been installed, topsoil is being added and some plantings are in. Paving will occur after April 1 and striping will be done temperatures are 50+ degrees. Most of the remaining work is on the south end in the limited access area at the SR-104 interchange, much of which will be done at night. Progress is being made with the landscaping despite challenges with getting plant materials. Delays in Packet Pg. 122 8.3.c 03/14/23 PPW Committee Minutes, Page 2 obtaining the controller cabinet and signal lights have impacted installation of the HAWK signal. The gateway signs are being fabricated and will be delivered and installed mid -April. Discussion followed regarding citizens' interest in changing the name of the Gateway District, forming a citizen advisory committee related to design of Stage 3 and 4 that could also discuss changing the name, whether funds could be obtained from the infrastructure bill for an overpass, and availability of federal grant for connecting communities. • Yost Park / Shell Creek Update (Parks) Ms. Feser explained a stretch of Shell Creek flows through Yost Park and there are several bridges. A structural engineer assessed the bridges last year, one was closed and another, a main bridge connecting two sides of the park, will likely be closed soon. There have also been discussions about the impacts to the stream of the two weirs from the City's old water system. The 96t" Avenue Infiltration project, mitigation for Civic Park, which intersects the 24" stormwater pipe that came directly into Yost Park and drains approximately 1100 acres has been completed. That project has been very successful, and since its completion, more than 80% of the water is no longer coming into the pipe but infiltrates into the soil which will contribute to the health of Shell Creek. Staff participated in an onsite meeting on February 14 with Washington Department of Fish & Wildlife (WDFW) that was organized by a community member to discuss the weirs, impacts of moving the stream bed, and the bridges. WDFW advised a permit process would be required to remove the weirs. Staff has not had the capacity to follow up due to other priorities. She recommended looking at the stream in its entirety including the bridges, trails, and the weirs. Questions and discussion followed regarding funds in the budget to address Shell Creek erosion in Yost Park, hiring consultants to assist with addressing technical aspects of Shell Creek, the community's concern with closing bridges, inability to access the weirs with heavy equipment which will require concrete removal be done by hand or with small equipment, direction from WDFW that the concrete from the weirs cannot be used to reinforce an reduce erosion on the south bank and material used in the stream must be natural such as logs, and the historic preservation commission's support for retaining a portion of the weirs so visitors can see the original water system. 2. Civic Park - Walker Macy Contract Amendment No. 3 Ms. Feser explained Walker Macy is the landscape architect that has been involved with Civic Park since the master plan and through construction. This contract amendment is not a request for additional funds; only to increase the contract amount which, because it is over $100,000, requires city council approval. The project is still within the original $13.7M budget plus the additional $450,000 in ARPA funds and there is approximately $143,000 management reserve remaining. She reviewed: • Walker -Macy Professional Services Agreement Prof Services Agreement (PSA) 4/17/2018 4/27/2018 $1,233,185 $233,185 Amendment No. 1 11/19/2019 9/18/19 123,155 1,356,340 Amendment No. 2 7/13/21 9/8/21 91,473 1,447,813 o Amendment 2 was not included in the calculation of Amendment 3 so the total amount in Amendment 3 incorrect so the contract could not be signed o In the meantime, two additional amendment items arose totaling $19,000 New Amendment No. 3 1 1 1 $119,085 1 $1,566,898 Questions and discussion followed regarding the driveway to access the electrical transformer which required a slight adjustment to the Boys & Girls Club footprint, funding for the 96t" Avenue Infiltration project, and funding sources for Civic Park. Committee recommendation: Consent Agenda. Packet Pg. 123 8.3.c 03/14/23 PPW Committee Minutes, Page 3 3. Longbay Enterprises Contract Amendment No. 5 Ms. Feser explained Longbay Enterprises is used for real estate consulting on an hourly basis instead of using a real estate brokers and paying a percentage of the purchase price. Land acquisition is one of the mayor's priority as well as a recommendation in the PROS Plan. A number of properties have been considered, either offered as a donation or acquisition by the property owner or via staff searches. Longbay searches databases for available properties, negotiates with land owners, prepares documents such as letter of intent, option to purchase, purchase and sale agreement, etc.; sets up escrow; and helps with deed transfer, title insurance, title reports, etc. Some of the expenditures to date have been appraisals. Longbay notified her that the property southwest of SR-104 was for sale and convinced the property owner to delay accepting an offer from a developer until a letter of intent could be drafted and signed. Without using Longbay's services, the City would miss some opportunities such as that property. The contract with Longbay, which began in January 2021, was a sole source procurement process due to the specialized nature of the contract. Ms. Feser reviewed: • Longbay Enterprise Professional Services Agreement Professional Services Agreement (PSA) 1/25/21 $15,000 Amendment 1 7/30/21 $30,000 $45,000 Amendment 2 1/3/22 45,000 $90,000 Amendment 3 — hourly rate increase 3/21/22 -- -- Amendment 4 — deadline extension 12/9/22 -- -- Amendment 5 $60,000 $150,000 Questions and discussion followed regarding concern a letter of intent was issued without coming to council, how the City contracted with this firm, the number of properties that have been considered, why a consultant was used for the Shirley Johnson property donation, hourly rate charged by a consultant versus paying a percentage of property value, process for purchasing property, executive sessions held related to land acquisition, council approval required for sole source procurement for contracts over $100,000, inability of firms such as Forterra to provide services due to staffing issues, reasons for informing council and the public regarding the potential acquisition of the property southwest of SR-104, and a preference for property acquisition to come to council during executive session first. Committee recommendation: Full council 4. Presentation of Amendment to the Department of Ecology Agreement - 2021-2023 Biennial Stormwater Capacity Grant Mr. English recalled the initial $50,000 capacity grant agreement was presented to the PPW committee in December and approved by council. The DOE grant can be used for various stormwater costs related to operations or planning tied to the NPDES permit. When the initial grant was presented to PPW, staff mentioned the availability of an additional $25,000 which is represented by this agreement for a total of $75,000. Items identified for expenditure include planning related to the stormwater action management plan as well as equipment and training for operations. A first quarter budget amendment will be proposed to program the funds. Discussion followed regarding the grant being reimbursable. Committee recommendation: Consent Agenda 5. City of Edmonds Stormwater Management Action Plan (SMAP) Update Mr. De Lilla explained an assessment of all the basins within the City was done related to a new DOE permit requirement. That effort, which began a year ago, narrowed it to one basis and was followed by Packet Pg. 124 8.3.c 03/14/23 PPW Committee Minutes, Page 4 development of baseline data and recommendations. He introduced Rebecca Dugopolski, Herrera, who has been invaluable in preparing the document. Ms. Dugopolski reviewed: • Project Background o Driver: Municipal Stormwater Permit o Stormwater planning requirements include a water health assessment, watershed, and developing an implementation plan 3/31/22 3/8/23 We are Water Health Assessment here *P6 Public *Publi,1.Plcm "Selection 3/31 /23 entation Public Priority Watershed Workshops Plan Complete Workshops Complete Met permit deadline • Public Input Process o Public Input o Workshops Workshop date and time Attendees 2/8/22, 12pm 8 2/10122, 6prn 2 2/22/23, 12pm 21 2/22/23, 6prn 18 o StoryMap and survey Survey Period Responses February 2022 23 February -March 8, 2023 11 • How were watershed prioritized o Watershed Focused Planning o Watershed Prioritization Process Step 1. Develop List of Candidate Watersheds Step 2. Evaluate Candidate Watersheds Step 3. Evaluate Restoration & Moderate Restoration Watersheds Step 4. Select Highest Priority Watershed & Catchment • Prioritization Results • Edrnands Marsh + Hall Creek Lake Ballinger + Perrirville Creek + Shell Creek selecting a priority Packet Pg. 125 8.3.c 03/14/23 PPW Committee Minutes, Page 5 ■ Perrinville Creek Watershed Characteristics Ik [re \ l�sntl �Poiiim+.e PeeM YwunMa ��wl�nooaesleebmMsl m - suea'ns {SimV�Ma1 o Could host Coho and Cutthroat trout o Has ample park property adjacent to the creek for community enjoyment o The nearshore estuary area at the creek mouth, important for juvenile fish o Watershed drainage area is shared by Lynnwood and Edmonds o Most of the land use is residential with some schools and other green spaces within Edmonds' portion of the watershed What are the identified stormwater management actions? o Categories of stormwater management actions ■ Stormwater Retrofit Projects: construction projects or feasibility studies ■ Land Management Strategies: programs or policies addressing land use or zoning ■ Stormwater Program Enhancements: public education and operations and maintenance activities above and beyond the Stormwater Permit requirements Note: in -water work (i.e., culverts) not included What are the targets? o Infiltrate water o Reduce pollutants o Control flow Stormwater Retrofit Projects o Perrinville 1 and 2 Neighborhood Retrofits ■ Neighborhood Scale Retrofit Feasibility Analysis ■ Community Outreach o Project locations ■ 179th Street/Olympic View Drive/ Ridge Way/72nd Avenue ■ 188th Street/196th Street/Perrinville Creek watershed boundary/76th Avenue Land Management Strategies o Stormwater Design Requirements ■ Strengthen stormwater design requirements for redevelopment targeting flow control. o Collaboration with the City of Lynnwood ■ Work with the City of Lynnwood to find ways to control runoff from existing development in Lynnwood's portion of the watershed. o Identify "Depave" Projects ■ Identify hard surface areas (such as sections of parking lots or other paved areas) that are no longer of service to the property owner where pavement could be removed. o Streamside Landowner Technical Assistance ■ Provide technical assistance to streamside landowners regarding improving streams and/or runoff on their property Stormwater Program Enhancements o Homeowner Rain Gardens ■ Provide workshops and technical assistance for constructing rain gardens. o Conduct Annual Rain Barrel Event Packet Pg. 126 8.3.c 03/14/23 PPW Committee Minutes, Page 6 ■ Provide an opportunity for community members to conserve water resources and learn about stormwater runoff o Public Education for Pet Waste Pickup ■ Implement a social media campaign to promote pet waste pickup o Promote Natural Yard Care ■ Develop and implement a natural yard care program through social media and other educational materials o Continue to Train City Staff ■ Keep City staff up to date on green stormwater facility maintenance practices - optimizing facility functions for flow control and water quality Summary List of Identified Actions Stormwater Retrofit Projects • Perrinville Neighborhood Scale Retrofit Feasibility Analysis: 179th Street/Olympic View Drive/Ridge Way/72nd Avenue • Perrinville Neighborhood Scale Retrofit Feasibility Analysis: 1 SSth Street/196th Street/Perrinville Creek watershed boundary/76th Avenue Land Management Strategies y Strengthen stormwater design requirements for redevelopment. Work with the City of Lynnwood Level of support Identify hard surface areas for depaving (from public workshops) y Streamside landowner technical assistance * High Stormwater Program Enhancements * Moderate Homeowner rain gardens • Conduct annual rain barrel event • Public education for pet waste pickup y Promote natural yard care • Continue to train City staff on green stormwater facility maintenance Questions and discussion followed regarding whether the Western Washington Phase II National Pollutant Discharge Elimination System (NPDES) Stormwater permit was related to the WWTP, Q&A at the workshops, whether SMAP considered the stormwater diversion facility to be installed at 76t" & Olympic View Drive, whether bills under consideration by the legislature that could increase housing density and increase stormwater flows were considered, and Perrinville Creek watershed projects completed by Lynnwood. Committee recommendation: Presentation 3/21/23 6. Presentation of Professional Services Agreement for The Blueline Group to Provide Design Engineering Services for the Phase 14 Waterline Replacement Proiect Mr. English advised this is the next phase of replacement projects that will be designed in 2023 and constructed in 2024. The design scope of work is approximately 4,000 lineal feet of pipe replacement. The consultant fee is $125,200 which includes a management reserve of 11,000. The cost is paid by the water utility fund. Committee recommendation: Consent Agenda 7. Presentation of Professional Services Agreement with Trari Group for the Transportation Plan Update Mr. English explained the transportation plan was last updated in 2015. A significant change is proposed in this update, going to a multimodal level of service. Mr. Hauss reviewed: Packet Pg. 127 8.3.c 03/14/23 PPW Committee Minutes, Page 7 MultiModal Level pf Service (MMLOS) o Washington Code (WAC 365) allows cities to assess multimodal traffic impact fees (TIFs) for new development to collect a proportional share of the cost of City investments in multimodal transportation system improvements. o Method of paying for infrastructure needed to accommodate growth and in order to meet concurrency standards (vehicular, pedestrians bicycles, and transit) Traffic Impact Fee Calculation (City of Edmonds) o Current traffic impact fee ■ 2015 Transportation plan update ■ Intersection level of service standard (LOS D) ■ Fee calculation from cost of intersection concurrency projects ■ $5,530 per trip ($6,249 for single family home) o Proposed traffic impact fee ■ Based on future 2024 transportation plan update ■ Fee can be calculated based on multimodal transportation projects (vehicles, pedestrians, bicycles and transit) Other WA agencies are exploring MMLOS o Jurisdictions that have implemented MMLOS ■ Bellevue ■ Bellingham ■ Kirkland ■ SeaTac ■ Kenmore o Jurisdictions currently exploring MMLOS ■ Shoreline o Challenges — trying to find balance between pedestrians/bicycles/vehicles and size of traffic impact fee MMLOS Approaches o District approach • City divided into individual districts ■ Impact fee calculated based on all projects within each district ■ Developer assigned specific TIF based on applicable land use category and district where development located o Citywide "impact fee per unit" cost approach ■ Similar approach to existing Traffic Impact fees in Edmonds/based on proposed land use ■ Specific trip rates will apply based on all different land use categories (same throughout City) Transpo Group Contract o Task 1: Goals/Policies/Existing Conditions Inventory o Task 2: Multimodal LOS Standard (MMLOS) and Transportation Concurrency Management Program o Task 3: Travel Demand Model Update and Forecasted Needs o Task 4: Transportation Systems Improvement Projects/Program (including Traffic Calming Program) o Task 5: Transportation Finance Program and Impact Fee Rate Schedule o Task 6: Transportation Plan Documents o Task 7: Project Team/Agency Coordination and Public Involvement Support Proposed Consultant cost o Current Fee proposal ($386,000 includes 5% management reserve) o MMLOS New Concurrent Program o MMLOS Staff Training/Administrative Guidelines o Public Outreach ■ 6 open houses (coordinated with comprehensive plan) ■ 4 transportation committee meetings Packet Pg. 128 8.3.c 03/14/23 PPW Committee Minutes, Page 8 ■ 2 bicycle committee meetings ■ 4 planning board meetings ■ 10 city council meetings (milestones/MMLOS) o Review of traffic calming program o Level of effort for Travel Demand Model Proposed Schedule o Start of plan — April 2023 o Evaluation of walkway and bicycle projects — October 2023 o Evaluation of roadway projects — September 203 o Modeling — November 2023 o Establishment of TIF rate — Feb/Mar 2024 o Plan completion (similar timeline to comprehensive plan) — summer 2024 Questions and discussion followed regarding definition of multimodal, why a change to MMLOS is being proposed, concern the council was not involved in the policy decision of changing to MMLOS, whether the decision to change to MMLOS is made with approval of this contract, benefits of a MMLOS standard, analyzing recent projects using MMLOS, where the concept of MMLOS originated, how much more the transportation plan will cost with a change to a MMLOS standard, fiscal impact MMLOS will have on developers and projects, whether other cities who implemented MMLOS have done public outreach, cost of a MMLOS intersection compared to a typical intersection, policy decision versus administrative decision, having safety be the driver for whatever is done related to bicycles, limited response to the transportation plan RFQ, demand on planning consultants due to the requirement to update comprehensive plan, reference to MMLOS in the RFQ, and information to provide at a council briefing including describing how the 220th & 76 intersection would differ if it was based on a MMLOS. Staff suggested a small contract with Transpo Group regarding differences between the two approaches, the fiscal impact and educating the council. Committee recommendation: Provide background and education to full Council. 8. 2022 Transportation Impact Fee Annual Report Mr. English explained impact fees collected in 2022 were based on the 2015 transportation plan and $5500/trip. He reviewed: • 2022 Traffic Impact Fee Report Beginning balance $1,984,854 Impact Fees $319,888 Expenditures 220th St Loan payment ($39,728) 76th/220th Intersection improvements $16,754 2022 Interest $32,554 Ending balance $2,280,814 • Fees collected Year Impact Fees 2004-2012 $927,289 2013 $156,652 2014 $202,295 2015 $66,334 2016 $139,031 2017 $372,481 2018 $201,348 2019 $442,245 2020 $805,648 Packet Pg. 129 8.3.c 03/14/23 PPW Committee Minutes, Page 9 2021 $292,730 2022 $319,888 Total $3,925,941 Committee recommendation: Consent Agenda 9. 2021-2022 Transportation Benefit District Reports Mr. Antillon reviewed: • TBD Overview o November 2008 ■ City council forms TBD o Feb 2009 ■ TBD Board enacts $20/year ■ Limits use of funds to maintenance and preservation of streets and related traffic control devices o Inflation: $20 in 20009 is worth $27.80 today • Pavement preservation overview o 2015 PCI 71 (very good) ■ Recommended investment to maintain that PCI was $2.5M 0 2022 PCI 63 (good) ■ Average annual investment since 2015 is $1.5M ■ Current recommended investment to maintain the status quo s $2.8M o Map of pavement condition 2015 and 2022 oa ¢ ePwema.ro.mo. 2015 M.= 60-X Gootl - -- _ — 25-10 Poor !"__i� 0-25 Very Poor 202 --War---�—� Impact on this area: Very Good and good • Revenue & Statement Year Revenue 2012 $640,944 2013 $670,435 2014 $623,111 2015 $687,421 2016 $701,467 2017 $692,589 2018 $716,013 2019 $689,668 2020 $719,684 2021 $717,707 2022 $693,591 marginal, poor and very poor M N M O a. a a� E U a r a Packet Pg. 130 8.3.c 03/14/23 PPW Committee Minutes, Page 10 Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2022 through December 31, 2022 (Unaudited Cash Basis) Revenues $20 Vehicle Registration Fee 693,591 Total Revenues 693,591 Expenditures Road Maintenance {includes repairs, patching, crack sealing} Labor & Benefits 185,104 Supplies 27,832 Traffic Control Labor & Benefits 218,083 Supplies 123,435 Vehicle Charges 105,905 Excess Transferred to Street Fund 33,232 Total Expenditures 693,591 Net Change in Fund Balances Fund Balances - Beginning Fund Balances - Ending o An additional $123,829 in expenditures were eligible from this funding source, however, due to funding constraints, these expenditures were absorbed by Fund 111 Street Fund. Questions and discussion followed regarding PCI evaluation of alleys, how much council can increase the TBD fee, council imposed limitations on the use of TBD fees, TBD fees charged by other cities, citizen' complaints about the condition of streets, whether it was typical to spend all the TBD fee in the year it was collected, and a future agenda item to contemplate increasing the TBD fee. Committee recommendation: Consent Agenda 3. ADJOURN The meeting was adjourned at 10:18 p.m. Packet Pg. 131 8.4 City Council Agenda Item Meeting Date: 03/21/2023 Approval of claim checks and wire payment. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #256526 through #256634 dated March 9, 2023 for $788,748.74, checks #256635 through #256744 dated March 16, 2023 for $616,120.98 and wire payment of $2,552.99. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: claim checks 03-09-23 agenda claim checks 03-16-23 agenda Packet Pg. 132 8.4.a apPosPay Positive Pay Listing Page: 1 3/9/2023 9:27:08AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 075085 1 LINGUA LLC 256526 3/9/2023 660.00 076040 911 SUPPLY INC 256527 3/9/2023 1,509.36 068806 AABCO BARRICADE COMPANY 256528 3/9/2023 827.09 063863 ADVANCED TRAFFIC PRODUCTS 256529 3/9/2023 7,088.58 078469 AGUIRRE, RAUL 256530 3/9/2023 130.00 078776 AKRAMOFF LLC 256531 3/9/2023 5,127.50 066415 ALLIED BODY WORKS INC 256532 3/9/2023 4,793.20 065568 ALLWATER INC 256533 3/9/2023 59.12 001375 AMERICAN PLANNING ASSOCIATION 256534 3/9/2023 597.00 001429 AMERICAN PUBLIC WORKS ASSOC 256535 3/9/2023 508.00 065378 APPLIED INDUSTRIAL TECH 256536 3/9/2023 108.71 069751 ARAMARK UNIFORM SERVICES 256537 3/9/2023 152.55 070305 AUTOMATIC FUNDS TRANSFER 256538 3/9/2023 1,278.23 075629 AV CAPTURE ALL INC 256539 3/9/2023 1,657.50 075217 BASLER, ANTHONY C 256540 3/9/2023 260.00 012005 BENDIKSEN & BALL POLYGRAPH 256541 3/9/2023 300.00 069226 BHC CONSULTANTS LLC 256542 3/9/2023 18,687.59 073760 BLUELINE GROUP LLC 256543 3/9/2023 17,552.30 003001 BUILDERS SAND & GRAVEL 256544 3/9/2023 2,357.74 073029 CANON FINANCIAL SERVICES 256545 3/9/2023 605.42 079224 CAPSTONE SOLUTIONS 256546 3/9/2023 96.00 069813 CDW GOVERNMENT INC 256547 3/9/2023 17,904.96 069457 CITY OF EDMONDS 256548 3/9/2023 150.00 019215 CITY OF LYNNWOOD 256549 3/9/2023 42,307.00 073135 COGENT COMMUNICATIONS INC 256550 3/9/2023 661.59 070323 COMCAST BUSINESS 256551 3/9/2023 495.90 075967 CRONIN, TERESA SUAREZ 256552 3/9/2023 130.00 047450 DEPT OF INFORMATION SERVICES 256553 3/9/2023 285.00 064531 DINES, JEANNIE 256554 3/9/2023 940.00 076172 DK SYSTEMS 256555 3/9/2023 1,080.14 075153 DOPPS, MARIA 256556 3/9/2023 260.00 007287 ECONOMIC ALLIANCE SNOHOMISH CO 256557 3/9/2023 11,000.00 068292 EDGE ANALYTICAL 256558 3/9/2023 1,406.00 076610 EDMONDS HERO HARDWARE 256559 3/9/2023 115.71 008705 EDMONDS WATER DIVISION 256560 3/9/2023 505.38 008812 ELECTRONIC BUSINESS MACHINES 256561 3/9/2023 255.25 078919 EMERALD CITY FLOORBALL 256562 3/9/2023 430.80 009350 EVERETT DAILY HERALD 256563 3/9/2023 147.92 079230 FAIRWAY RIDGE CONDOMINIUMS 256564 3/9/2023 13,128.06 075673 FARMER, MARIA 256565 3/9/2023 130.00 065427 FCS GROUP 256566 3/9/2023 1,405.00 009815 FERGUSON ENTERPRISES INC 256567 3/9/2023 9,873.23 074358 GEO-TEST SERVICES 256568 3/9/2023 4,157.00 079226 GREENE, JENNIFER D 256569 3/9/2023 156.75 012900 HARRIS FORD INC 256570 3/9/2023 975.38 067862 HOME DEPOT CREDIT SERVICES 256571 3/9/2023 586.07 060165 HWAGEOSCIENCES INC 256572 3/9/2023 1,393.10 073548 INDOFF INCORPORATED 256573 3/9/2023 450.11 079227 JAMTOWN LLC 256574 3/9/2023 387.75 075265 KBA INC 256575 3/9/2023 21,127.85 017135 LANDAU ASSOCIATES INC 256576 3/9/2023 6,320.13 075016 LEMAY MOBILE SHREDDING 256577 3/9/2023 74.48 078471 LEMM, KEVIN 256578 3/9/2023 704.20 Page: 1 Packet Pg. 133 apPosPay Positive Pay Listing 3/9/2023 9:27:08AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 078470 LEVESON, NANCYANN 256579 3/9/2023 130.00 073603 LIGHTHOUSE LAW GROUP PLLC 256580 3/9/2023 51,887.10 075149 LIM, VANNARA 256581 3/9/2023 130.00 078428 MANU GROUP LLC 256582 3/9/2023 320.92 078126 MARSH USA INC 256583 3/9/2023 2,195.00 067235 MARYS TOWING INC 256584 3/9/2023 280.67 077253 MAYES TESTING ENGINEERS INC 256585 3/9/2023 463.00 020039 MCMASTER-CARR SUPPLY CO 256586 3/9/2023 464.36 075746 MCMURRAY, LAURA 256587 3/9/2023 203.78 076264 MONO ROOFTOP SOLUTIONS 256588 3/9/2023 11,132.88 075266 MORGAN MECHANICAL INC 256589 3/9/2023 486.20 021983 MOTOR TRUCKS INT'L & IDEALEASE 256590 3/9/2023 75.32 024302 NELSON PETROLEUM 256591 3/9/2023 83.42 075520 NOBLE, LINDA 256592 3/9/2023 130.00 074866 NORTHWEST PLAYGROUND EQUIPMENT 256593 3/9/2023 276.25 065720 OFFICE DEPOT 256594 3/9/2023 48.62 026200 OLYMPIC VIEW WATER DISTRICT 256595 3/9/2023 627.69 075735 PACIFIC SECURITY 256596 3/9/2023 3,553.55 075130 PATRICK DOHERTY PROF SVCS 256597 3/9/2023 156.00 074793 PETDATA INC 256598 3/9/2023 592.20 079209 PLANIT GEO INC 256599 3/9/2023 2,076.00 071594 PROFORCE LAW ENFORCEMENT 256600 3/9/2023 700.12 079225 RAUGI, GREGORY 256601 3/9/2023 64.00 062657 REGIONAL DISPOSAL COMPANY 256602 3/9/2023 7,434.63 078283 REINTEGRATED MEDIA 256603 3/9/2023 350.00 068657 ROBERT HALF 256604 3/9/2023 2,440.00 079019 ROOT AND LIMB YOGA 256605 3/9/2023 640.20 076752 SAFAROVA- DOWNEY, ALMIRA 256606 3/9/2023 130.00 070495 SEPULVEDA, PABLO 256607 3/9/2023 130.00 036950 SIX ROBBLEES INC 256608 3/9/2023 1,789.04 037375 SNO CO PUD NO 1 256610 3/9/2023 22,048.73 075875 SOUND CLEANING RESOURCES INC 256611 3/9/2023 2,331.34 038300 SOUND DISPOSAL CO 256612 3/9/2023 2,713.68 038410 SOUND SAFETY PRODUCTS 256613 3/9/2023 185.60 065578 SYSTEMS INTERFACE INC 256614 3/9/2023 14,771.82 040917 TACOMA SCREW PRODUCTS INC 256615 3/9/2023 381.87 027269 THE PART WORKS INC 256616 3/9/2023 3,536.00 072649 THE WIDE FORMAT COMPANY 256617 3/9/2023 212.71 064423 USA BLUE BOOK 256618 3/9/2023 2,186.89 067865 VERIZON WIRELESS 256619 3/9/2023 14,865.15 067216 VIKING AUTOMATIC SPRINKLER CO 256620 3/9/2023 8,796.72 069816 VWR INTERNATIONAL INC 256621 3/9/2023 104.78 047200 WA RECREATION & PARK ASSOC 256622 3/9/2023 2,520.00 077785 WASHINGTON KIDS IN TRANSITION 256623 3/9/2023 60,528.49 065035 WASHINGTON STATE PATROL 256624 3/9/2023 406.50 067195 WASHINGTON TREE EXPERTS 256625 3/9/2023 1,823.25 078314 WASTE MGMT DISPOSAL SVC OF OR 256626 3/9/2023 197,975.66 075283 WAVE 256627 3/9/2023 816.00 075635 WCP SOLUTIONS 256628 3/9/2023 991.58 073552 WELCO SALES LLC 256629 3/9/2023 462.31 071467 WEST COAST PET MEMORIAL 256630 3/9/2023 19.00 079229 WEST COAST SIGNAL INC 256631 3/9/2023 82,924.73 069691 WESTERN SYSTEMS 256632 3/9/2023 74,512.94 079228 WOOD, ALLYCE 256633 3/9/2023 1,000.00 Page: 2 Packet Pg. 134 apPosPay 3/9/2023 9:27:08AM Positive Pay Listing City of Edmonds 8.4.a Document group: jacobson Vendor Code & Name 011900 ZIPLY FIBER Check # Check Date Amount 256634 3/9/2023 341.39 G randTota I : 788,748.74 Total count: 108 Page: 3 Packet Pg. 135 apPosPay 311612023 12:38:12PM Positive Pay Listing City of Edmonds 8.4.b Page: 1 Document group: jacobson Vendor Code & Name Check # Check Date Amount 041695 3M XAM3522 256635 311612023 1,821.92 076040 911 SUPPLY INC 256636 3116l2023 7,975.92 069798 A.M. LEONARD INC 256637 3/16/2023 1,003.12 065052 AARD PEST CONTROL 256638 3116l2023 246.42 000135 ABSCO ALARMS INC 256639 3/16/2023 3,087.03 064088 ADT COMMERCIAL 256640 3/16l2023 233.33 069156 ADVISARTS INC 256641 3/1612023 2,362.50 000850 ALDERWOOD WATER DISTRICT 256642 3116l2023 138,444.80 001528 AM TEST INC 256643 3116l2023 470.00 069751 ARAMARK UNIFORM SERVICES 256644 3/16/2023 419.33 079111 ASHPAUGH & SCULCO CPAS PLC 256645 3/16/2023 2,625.00 064341 AT&T MOBILITY 256646 3/16l2023 1,011.03 070305 AUTOMATIC FUNDS TRANSFER 256647 3/1612023 3,420.14 001801 AUTOMATIC WILBERT VAULT CO 256648 3/1612023 962.00 065007 BADEN SPORTS INC 256649 3/16/2023 8,360.74 078176 BCC DIRECTORIES LLC 256650 3/16/2023 645.00 079235 BEST TREE SERVICE NW INC 256651 3116l2023 2,431.00 028050 BILL PIERRE FORD INC 256652 3/16/2023 347.55 074307 BLUE STAR GAS 256653 3/16l2023 1,064.82 073760 BLUELINE GROUP LLC 256654 3/1612023 7,577.50 079232 BMW OF LYNNWOOD 256655 3116l2023 125.00 002800 BRAKE & CLUTCH SUPPLY 256656 3/16/2023 803.15 073029 CANON FINANCIAL SERVICES 256657 3116l2023 520.36 069813 CDW GOVERNMENT INC 256658 3/16/2023 976.74 003510 CENTRAL WELDING SUPPLY 256659 3/16l2023 589.68 063902 CITY OFEVERETT 256660 3/1612023 2,197.80 035160 CITY OF SEATTLE 256661 3116l2023 25.62 070323 COMCAST BUSINESS 256662 3116l2023 205.43 076107 COMPASS HEALTH 256663 3/16/2023 9,360.03 079198 COSTAR REALTY INFORMATION INC 256664 3/16/2023 475.15 075648 COVICH-WILLIAMS CO INC 256665 3/16l2023 18.73 006200 DAILY JOURNAL OF COMMERCE 256666 3/1612023 566.40 073823 DAVI❑ EVANS & ASSOC INC 256667 3/1612023 9,791.57 006626 DEPT OF ECOLOGY 256668 3/16/2023 29,585.52 006626 DEPT OF ECOLOGY 256669 3/16/2023 67.00 072885 DICK'S TOWING INC 256670 3/16/2023 280.67 078332 DOCUSIGN INC LOCKBOX 256671 3/16/2023 4,269.72 071969 EDMONDS CENTER FOR THE ARTS 256672 3/16l2023 50,000.00 076610 EDMONDS HERO HARDWARE 256673 3116l2023 928.93 069912 EDMONDS PUBLIC FACILITIES DIST 256674 3116l2023 400.00 008705 EDMONDS WATER DIVISION 256675 3/16/2023 117.26 008812 ELECTRONIC BUSINESS MACHINES 256676 3116l2023 800.29 079174 ETHEREAL SOUND & WELLNESS 256677 3/16/2023 686.00 009350 EVERETT DAILY HERALD 256678 3/16l2023 209.84 009615 FERGUSON ENTERPRISES INC 256679 3/1612023 61.02 074358 GEO-TEST SERVICES 256680 3/1612023 1,909.80 012199 GRAINGER 256681 3116l2023 246.24 072647 HERRERAENVIRONMENTAL 256682 3/16/2023 624.51 074966 HIATT CON SU LTI NG LLC 256683 3/16/2023 1,169.40 078923 HKA GLOBAL INC 256684 3/16/2023 14,145.00 076240 HM PACIFIC NORTHWEST INC 256685 3/16/2023 1,043.27 061013 HONEY BUCKET 256686 3116l2023 1,050.99 071642 HOUGH BECK & BAIRD INC 256687 3116l2023 13,756.10 Page: 1 Packet Pg. 136 8.4.b apPosPay Positive Pay Listing 311612023 12:38:12PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 075966 HULBERT, CARRIE 256688 3/16/2023 2,766.67 076488 HULBERT, MATTHEW STIEG 256689 3116l2023 600.00 073548 INDOFF INCORPORATED 256690 3/16/2023 1,189.16 014940 INTERSTATE BATTERY SYSTEMS 256691 3116l2023 569.82 076917 JACOBS ENGINEERING GROUP INC 256692 3/16/2023 3,056.25 070576 JB ASPHALT PAVING 256693 3/16l2023 237.50 072650 KCDA PURCHASING COOPERATIVE 256694 3116l2023 289.50 079069 KISHAPOST 256695 3116l2023 2,555.00 078946 KITCHENS, KYLEE 256696 3/16/2023 23.40 075016 LEMAY MOBILE SHREDDING 256697 3116l2023 12.27 074848 LONG BAY ENTERPRISES INC 256698 3/16/2023 4,452.00 020900 MILLERS EQUIP & RENTALL INC 256699 3/16/2023 1,714.74 076264 MONO ROOFTOP SOLUTIONS 256700 3/16/2023 1,381.25 021983 MOTOR TRUCKS INT'L & IDEALEASE 256701 3116l2023 227.29 018950 NAPAAUTO PARTS 256702 3116l2023 90.65 067834 NATIONAL CONSTRUCTION RENTALS 256703 3/16/2023 39.78 024302 NELSON PETROLEUM 256704 3/16/2023 290.51 067868 NW TANK & ENVIRONMENTAL 256705 3/16l2023 445.00 072739 O'REILLYAUTO PARTS 256707 3/1612023 191.07 070166 OFFICE OF THE STATE TREASURER 256706 3/1612023 14,606.44 078127 OWENS PUMP & EQUIPMENT 256708 3116l2023 3,612.73 072507 PEACE OF MIND OFFICE SUPPORT 256709 3/16/2023 288.00 078800 POPA & ASSOCIATES 256710 3/16/2023 600.00 029117 PORT OF EDMONDS 256711 3/16/2023 4,853.97 071594 PROFORCE LAW ENFORCEMENT 256712 3/16/2023 1,000.48 066786 RELIABLE SECURITY SOUND & DATA 256713 3/16/2023 1,018.30 061540 REPUBLIC SERVICES #197 256714 3116l2023 1,735.16 068657 ROBERT HALF 256715 3/16/2023 4,504.83 064769 ROMAINE ELECTRIC 256716 3116l2023 104.28 076328 SCJ ALLIANCE 256717 3/16/2023 29,024.52 066964 SEATTLE AUTOMOTIVE DIST INC 256718 3/16l2023 274.38 063306 SHERWIN-WILLIAMS 256719 3116l2023 204.81 037375 SNO CO PUD NO 1 256720 3116l2023 2,110.02 037521 SNO CO TREASURER 256721 3/16/2023 462.83 006630 SNOHOMISH COUNTY 256722 3/16/2023 1,002.00 076433 SNOHOMISH COUNTY 911 256723 3/16/2023 79,997.25 070167 SNOHOMISH COUNTY TREASURER 256724 3/16l2023 185.47 038300 SOUND DISPOSAL CO 256725 3/1612023 2,940.04 038410 SOUND SAFETY PRODUCTS 256726 3116l2023 2,344.39 039775 STATE AUDITOR'S OFFICE 256727 3116l2023 5,700.45 040917 TACOMA SCREW PRODUCTS INC 256728 3/16/2023 24.36 027269 THE PART WORKS INC 256729 3/16/2023 8,041.91 072649 THE WIDE FORMAT COMPANY 256730 3/16/2023 392.28 075138 THREATTRACK SECURITY INC 256731 3/16/2023 7,098.52 068141 TRANSPO GROUP 256732 3/16/2023 6,642.39 070774 ULINE INC 256733 3116l2023 685.81 064423 USA BLUE BOOK 256734 3/16/2023 85.03 044960 UTILITIES UNDERGROUND LOC CTR 256735 3116l2023 220.59 067865 VERIZON WIRELESS 256736 3/16/2023 27.23 067216 VIKING AUTOMATIC SPRINKLER CO 256737 3/16l2023 653.67 067195 WASHINGTON TREE EXPERTS 256738 3116l2023 928.20 045912 WASPC 256739 3116l2023 75.00 075635 WCP SOLUTIONS 256740 3/16/2023 4,937.81 075926 WESTERN EXTERMINATOR 256741 3116l2023 140.28 Page: 2 Packet Pg. 137 8.4.b apPosPay Positive Pay Listing 311612023 12:38:12PM City of Edmonds Document group: jacobson Vendor Code & Name 077286 WSPUSA INC 011900 ZIPLY FIBER 051282 ZUMAR INDUSTRIES INC Check 9 Check Date Amount 256742 3/16/2023 76,765.25 256743 3116l2023 845.49 256744 3/16/2023 338.58 GrandTotal: 616,120.98 Total count: 110 Page: 3 Packet Pg. 138 8.5 City Council Agenda Item Meeting Date: 03/21/2023 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Lori Palmer Background/History Approval of replacement payroll checks #65599 and #65600 and payroll checks #65601 through #65606 dated March 20, 2023 for $4,984.24, payroll direct deposit for $762,070.85, benefit checks #65607 through #65613 and wire payments for $753,297.01 for the pay period of March 1, 2023 through March 15, 2023. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: benefit checks summary 03-20-2023 payroll earnings summary 03-20-2023 Packet Pg. 139 Benefit Checks Summary Report City of Edmonds Pay Period: 1,091 - 03/01/2023 to 03/15/2023 Bank: usbank - US Bank Check # Date Payee # Name Check Amt 65607 03/20/2023 bpas BPAS 4,732.53 65608 03/20/2023 chap1 CHAPTER 13 TRUSTEE 175.00 65609 03/20/2023 epoa2 EPOA-POLICE 5,473.50 65610 03/20/2023 epoa3 EPOA-POLICE SUPPORT 698.26 65611 03/20/2023 icma MISSIONSQUARE PLAN SERVICES 12,183.11 65612 03/20/2023 flex NAVIA BENEFIT SOLUTIONS 4,274.36 65613 03/20/2023 teams TEAMSTERS LOCAL 763 6,170.50 33,707.26 Bank: wire - US BANK Check # Date Payee # Name Check Amt 3492 03/20/2023 awc AWC 399,622.18 3497 03/20/2023 us US BANK 144,405.15 3498 03/20/2023 mebt WTRISC FBO #N317761 137,698.90 3500 03/20/2023 pb NATIONWIDE RETIREMENT SOLUTION 7,432.00 3501 03/20/2023 wadc WASHINGTON STATE TREASURER 29,627.02 3503 03/20/2023 oe OFFICE OF SUPPORT ENFORCEMENT 804.50 719,589.75 Grand Totals: 753,297.01 8.5.a 0 a m v Direct Deposit m L 0.00 N Y 0.00 m 0.00 0.00 = 0.00 m 0.00 0.00 M 0 0.00 — 0 L CL 4- 0 Direct Deposit - 0.00 0 0.00 0. a 0.00 Q 0.00 M 0.00 c 0.00 N 0 N 0.00 M 0 0.00 f° E E Y V d t V w d C N 3/16/2023 Packet Pg. 140 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,091 (03/01/2023 to 03/15/2023) Hour Type Hour Class Description Hours Amount 111 ABSENT NO PAY LEAVE 16.00 0.00 121 SICK SICK LEAVE 741.25 39,242.74 122 VACATION VACATION 722.50 34,093.48 123 HOLIDAY HOLIDAY HOURS 65.00 3,220.57 124 HOLIDAY FLOATER HOLIDAY 50.00 2,350.45 125 COMP HOURS COMPENSATORY TIME 233.00 10,783.57 128 HOLIDAY Holiday Bank WWTP 9.00 347.31 129 SICK Police Sick Leave L & 1 92.00 5,040.83 131 MILITARY MILITARY LEAVE 10.00 608.39 141 BEREAVEMENT BEREAVEMENT 20.00 1,022.78 150 REGULAR HOURS Kelly Day Used 85.00 4,086.09 155 COMP HOURS COMPTIME AUTO PAY 141.56 7,631.88 160 VACATION MANAGEMENT LEAVE 29.00 2,744.94 190 REGULAR HOURS REGULAR HOURS 18,387.00 915,993.89 194 SICK Emergency Sick Leave 62.00 2,304.77 195 REGULAR HOURS ADMINISTRATIVE LEAVE 176.00 13,752.50 196 REGULAR HOURS LIGHT DUTY 60.00 3,287.50 210 OVERTIME HOURS OVERTIME -STRAIGHT 10.50 456.43 215 OVERTIME HOURS WATER WATCH STANDBY 54.00 3,834.30 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,685.42 220 OVERTIME HOURS OVERTIME 1.5 241.25 20,512.30 225 OVERTIME HOURS OVERTIME -DOUBLE 11.00 1,020.45 400 MISCELLANEOUS MISC PAY 0.00 0.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 846.63 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,573.39 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 8,191.97 602 COMP HOURS ACCRUED COMP 1.0 51.75 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 155.25 0.00 606 COMP HOURS ACCRUED COMP 2.0 8.00 0.00 901 SICK ACCRUED SICK LEAVE 6.44 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 150.75 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 156.08 colre MISCELLANEOUS Collision Reconstruction ist 0.00 100.79 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 201.58 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 -24.48 03/16/2023 Packet Pg. 141 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,091 (03/01/2023 to 03/15/2023) }, Hour Type Hour Class Description Hours Amount deftat MISCELLANEOUS DEFENSE TATICS INSTRUCTOR 0.00 87.64 det MISCELLANEOUS DETECTIVE PAY 0.00 138.08 det4 MISCELLANEOUS Detective 4% 0.00 771.32 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 837.60 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 596.44 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 8,085.07 firear MISCELLANEOUS FIREARMS INSTRUCTOR 0.00 344.28 fmla ABSENT FAMILY MEDICAL/NON PAID 47.00 0.00 k9 MISCELLANEOUS K-9 PAY 0.00 302.35 less MISCELLANEOUS LESS LETHAL INSTRUCTOR 0.00 98.73 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 847.35 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 1,586.96 Ig12 LONGEVITY Longevity 9% 0.00 2,251.06 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,349.83 Ig14 LONGEVITY Lonqevitv 5% 0.00 547.56 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 265.48 Iq4 LONGEVITY Lonqevitv 1 % 0.00 972.74 Iq5 LONGEVITY Lonqevitv 3% 0.00 2,640.62 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 628.01 Iq8 LONGEVITY Lonqevitv 8% 0.00 258.36 mels SICK Medical Leave Sick 88.00 4,603.00 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 138.08 ooc MISCELLANEOUS OUT OF CLASS 0.00 784.73 pds MISCELLANEOUS Public Disclosure Specialist 0.00 111.60 pfmk KELLY DAY Paid Familv Medical Kellv Day 11.00 478.55 pfmm MISCELLANEOUS Paid Familv Medical Manaqement 47.00 4,355.25 pfmp ABSENT Paid Familv Medical Unpaid/Sup 95.50 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 38.50 1,891.96 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,515.50 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 740.50 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 219.02 st REGULAR HOURS Serqeant Pay 0.00 164.27 traf MISCELLANEOUS TRAFFIC 0.00 388.68 vap VACATION Vacation Premium 8.00 501.75 03/16/2023 Packet Pg. 142 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,091 (03/01/2023 to 03/15/2023) Hour Type Hour Class Description Hours 21, 787.50 Total Net Pay: Amount $1,124,719.67 $767,055.09 8.5.b 03/16/2023 Packet Pg. 143 8.6 City Council Agenda Item Meeting Date: 03/21/2023 Approval of Professional Services Agreement for The Blueline Group to provide design engineering services for the Phase 14 Waterline Replacement Project. Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On January 25, 2022 City Council approved The Blueline Group to be the consultant to provide design services for the Phase 13 and 14 Waterline Replacement Projects and authorized the mayor to sign the Professional Services Agreement for the projects that were scheduled to be designed as part of the Phase 13 Waterline Replacement Project. On March 14, 2023, staff presented this item to the Parks and Public Works Committee and it was fowarded to the consent agenda for approval. Staff Recommendation Approve professional services agreement with The Blueline Group. Narrative The City issued a Request for Qualifications (RFQ) in October 2021 to hire a consultant to provide design engineering services for the Phase 13 and 14 Waterline Replacement Projects. The City received statements of qualifications from four (4) engineering firms and the selection committee selected Blueline to provide design engineering services for these Waterline Replacement Projects. On January 25, 2022 Council approved The Blueline Group (Blueline) to be the consultant to provide design services for the Phase 13 and 14 Waterline Replacement Projects and authorized the Mayor to sign the Professional Services Agreement for projects that were scheduled to be designed as part of the Phase 13 Waterline Replacement Project. A separate agreement has now been negotiated for projects planned to be constructed in 2024 as part of the Phase 14 work. The City has negotiated a consultant fee of $125,200. This agreement will allow Blueline to provide professional services for the design of this project. This agreement will be funded by the Water Utility Fund. The Phase 14 Waterline Replacement Project will upgrade/replace portions of the City's potable water network by replacing approximately 4,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The selection of the sites will be determined using the data supplied in the 2017 Comprehensive Water Packet Pg. 144 8.6 System Plan, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Projects will focus on replacements to upsize and/or loop portions of the existing network to improve flow and pressure and remove and replace pipes that are near the end of their life cycle and require additional maintenance. Attachments: Attachment 1- PSA Blueline Attachment 2 - Project map Packet Pg. 145 8.6.a CITY OF EDMONDS 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX 425-672-5750 Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division PROFESSIONAL SERVICES AGREEMENT MIKE NELSON MAYOR THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and The Blueline Group LLC, hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design engineering services with respect to the Phase 14 Waterline Replacement Project; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE HUNDRED TWENTY-FIVE THOUSAND, TWO HUNDRED DOLLARS ($125,200.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. Packet Pg. 146 8.6.a C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Packet Pg. 147 8.6.a 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, n sexual orientation, marital status, veteran status, liability for service in the armed forces of the n Q United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. a) a) 8. Consultant is an independent contractor. The parties intend that an independent 0° contractor relationship will be created by this Agreement. No agent, employee or representative a of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, c representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 148 8.6.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other parry written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices 1 & 2, and the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be o' assigned or subcontracted without the express written consent of the City. n Q 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they m has/have not paid or agreed to pay any company or person, other than a bona fide employee < working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any a. other consideration contingent upon or resulting from the award of making of this Agreement. For r breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, E the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 0 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant Packet Pg. 149 8.6.a agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: The Blueline Group, LLC 25 Central Way, Suite 400 Kirkland, WA 98033 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of CITY OF EDMONDS 2023. THE BLUELINE GROUP, LLC Michael Nelson, Mayor By: Its: ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 150 8.6.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2023, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 151 8.6.a APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the n nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or Q the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the a) Consultant/Contractor complies; and/or ' m • Cancellation, termination, or suspension of the Agreement, in whole or in part. Q Cn a 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above r paragraphs one (1) through five (5) in every subcontract, including procurement of materials and c leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The °' Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, M including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved Q in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal c�a agency enter into such litigation to protect the interests of the United States. Q Packet Pg. 152 8.6.a APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits ,o discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of a sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; ° • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); E • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); a Q • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and (n contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of G disability in the operation of public entities, public and private transportation systems, places of public m accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by o Department of Transportation regulations at 49 C.F.R. parts 37 and 38; a` • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits o discrimination on the basis of race, color, national origin, and sex); FU • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations o and Low -Income Populations, which ensures discrimination against minority populations by n discouraging programs, policies, and activities with disproportionately high and adverse human health Q or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Profcency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable m steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to (Qn 74100); a • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating r because of sex in education programs or activities (20 U.S.C. 1681 et seq). m Packet Pg. 153 EXHIBIT A — SCOPE & FEE ESTIMATE 8.6.a Project Name: Phase 14 Waterline Replacement Project Job #: 23-042 Effective Date: February 28, 2023 Project Description The Blueline Group, LLC ("Blueline") will provide engineering services for Edmonds' Phase 14 Waterline Replacement Project ("Project") generally consisting of the replacement of ±3500 LF of existing water main with 8-inch and ±450 LF 12-inch diameter ductile iron (DI) pipe at the following locations: Site A — 71h Ave S (Walnut St — Cedar St), Walnut St (71h Ave S — 91h Ave S), Cedar St (7th Ave S — 739 Cedar St) Site B —185th PI W/186th St SW (88th Ave W — 84th Ave W) The design will consist of water main, fire hydrants, connections to existing mains, water services, other appurtenances, and surface restoration. Blueline will provide topographic base mapping, geotechnical investigation, design drawings, specifications, engineer's estimates (PS&E) and bidding and construction support services as outlined herein. These two sites were designed up to the 90% submittal level as part of previous waterline replacement projects, Phase 11 for Site A and Phase 12 for Site B. The design for these two sites will need to be updated to reflect current site conditions, geotechnical exploration and groundwater level determination, and comments from the City of Edmonds. A 90% resubmittal, reflecting any needed updates and original comments from the City, will be prepared by Blueline for review by City staff. Task Summary Task 001 Project Management Task 002 Geotechnical Investigation Task 003 Water System Design Task 004 Bidding Assistance Task 005 Construction Support Task 006 Potholing Reserve Task 007 Management Reserve 1 Packet Pg. 154 EXHIBIT A — SCOPE & FEE ESTIMATE 8.6.a Project Schedule Our Team shall begin work immediately upon receipt of Notice to Proceed and proceed according to the attached Project Schedule. This schedule reflects the Client's desire to complete construction in 2024. Key dates include: Notice to Proceed............................................................................................... April 2023 Geotechnical Explorations.......................................................................... May/June 2023 90% Design Submittal..................................................................................... August 2023 Final Design Submittal................................................................ October/November 2023 Bidding & Award............................................................................................ January 2024 Construction Begins......................................................................................... Spring 2024 Scope of Work Blueline's scope of work for the project is outlined on the following pages. Packet Pg. 155 EXHIBIT A — SCOPE & FEE ESTIMATE 8.6.a Task 001 Project Management This task is for general coordination and meetings on the project, including plan review/ discussion meetings, in-house quality assurance, coordination with subconsultants, etc. Blueline will prepare monthly invoices for work performed during the previous month. Task 002 Geotechnical Investigation HWA Geosciences, Inc. will provide Geotechnical Engineering Explorations and Report in accordance with the attached scope of work. Task 003 Water System Design Using the base maps provided from the Phase 11 and Phase 12 Waterline Replacement Projects, Blueline will produce design plans, engineer's estimate, and specifications (PS&E) for the Project. The services under this task will include: • Kick off meeting with the City to review latest comments on project Sites from Phase 12. • Layout and location of ±3950 LF of new DI water mains. • Design of fire hydrants, replacement of water services (to the existing water meter), connection to the existing system, and other associated appurtenances with the selected site limits. • Separating the PS&E into multiple schedules (A & B). • Coordination with franchise utility companies during design. • Prepare plan & profile split sheets for the proposed water main improvements. o Water design will be shown in plan and profile per City standards. o Sheets to be 22"x34" with roughly an 18"x28" drawing area. o Scale for these drawings it to be 1"=20' horizontal and 1"=5' vertical. o We estimate that ±25 plan sheets will be required. • Show details necessary for construction of the improvements, utilizing City standard water details and developing specialized details, as necessary. • Provide general temporary erosion and sedimentation control notes and details, as necessary. • Prepare technical specifications, including Proposal, Contract Forms, General Conditions, and • Measurement and Payment in WSDOT format, using City -provided standard specifications when • available. • Prepare Quantity Take -Off Spreadsheet with quantities broken down by plan sheet. • Prepare 90% and Final Design stage submittals. • Review meeting with City staff at each stage of the design and incorporate City comments into next submittal. • Constructability review and QA/QC. 3 Packet Pg. 156 8.6.a EXHIBIT A — SCOPE & FEE ESTIMATE Deliverables: 90% Design Submittals: PDF of Plans, Specifications, and Engineer's Estimate. Word document of Design Memo. Final Design Submittal: PDF of Plans, Specifications, Engineer's Estimates, plus all documents in digital format (including ACAD files). Task 004 Bidding Assistance Blueline will provide consultation services during the bidding process, including: • Attend Pre -Bid Conference and address questions from prospective bidders, if necessary. • Prepare and issue addenda to clarify the construction documents, if necessary. Consultant will not charge for addenda if they are needed to correct or clarify errors or omissions in the bid documents. • Generally assist the City during the bidding process as needed. Deliverables: Addenda if necessary. Assumptions: The City will upload the bid documents to Builder's Exchange, conduct the bid opening, prepare the bid tabulation, review apparent low bidder references, and prepare recommendation for contract award. Task 005 Construction Support Blueline will provide construction support services for this Project during the construction period. Blueline will closely coordinate construction management activities with the City's staff and field inspector. Services under this task are anticipated to include: • Prepare for and attend the pre -construction conference. • Review requests for information (RFIs) provided by the Contractor and coordinate responses to RFIs with the City. • Provide changes to drawings or specifications as necessary to respond to field conditions or RFIs. • General consultation and coordination on an as -needed basis. Address construction questions as they arise. • Prepare As-Builts in AutoCAD. Deliverables: RFI responses, if necessary, As-Builts provided electronically, transmit and provide Utility data and PDF to City's GIS group. Assumptions: Construction inspection and administration services are not included. Task 006 Potholing Reserve This task provides an allowance for Potholing utility crossing locations with the existing power, communications, water, storm, and sewer utilities during the Design Phase in order to determine the typical depth of the water main crossings, and pavement thickness. This task would include coordinating 4 Packet Pg. 157 EXHIBIT A — SCOPE & FEE ESTIMATE 8.6.a with a utility potholing company that provides this service and will include Blueline and/or the potholing company obtaining necessary right-of-way permits. Fee estimate is based on ±10% of Tasks 001— 005 Any funds under this item are not to be used unless explicitly authorized by the City in writing. Assumptions: Any applicable ROW permit fees to be paid by the City. Task 007 Management Reserve This task provides for unanticipated services deemed to be necessary during the course of the Project that are not specifically identified in the scope of work tasks defined above. Any funds under this item are not to be used unless explicitly authorized by the City in writing. Fee estimate is based on ±10% of Tasks 001— 006. 5 Packet Pg. 158 EXHIBIT A — SCOPE & FEE ESTIMATE 8.6.a General Assumptions and Notes • Scope and fees outlined above are based on the Project Description included in this proposal as well as the following information (any changes to these documents may result in changes to the fees): a. Scoping instructions and site maps emailed by the City of Edmonds February 6, 2023. b. City of Edmonds GIS records. c. Telephone/email conversations with the City prior to the date of this agreement. • We do not anticipate that environmental services will be necessary for this Project as work is anticipated to be completed in the paved areas of roadways outside of sensitive areas and buffers. If it is determined during the design phase that environmental services are needed, we will provide an Additional Services Authorization request for that effort. • We do not anticipate SEPA being required, and is therefore excluded. • We do not anticipate that traffic control plans, drainage calculations or reports, dewatering plans, electrical plans, or structural engineering plans will be necessary for this project, and are therefore not included. Should these services become necessary, we will provide an Additional Services Authorization to the City to retain subconsultants for those efforts. • Project stops/starts and significant changes to the Project Schedule may result in changes to the fees provided above and a separate fee proposal will be provided. • Agency fees (if any) are not included as part of the fees outlined above. • Temporary Construction Easements are not included. If required, construction easement preparation and negotiation will be an additional service. It is assumed the City will coordinate directly with property owners with existing easements where work will be performed. • The fees stated above do not include reimbursable expenses such as large format copies (larger than letter/legal size), mileage, and plots. These items will be billed under a separate task called Expenses. • Time and expense items are based on The Blueline Group's current hourly rates. • Blueline reserves the right to move funds between approved Tasks 001— 006 as necessary based on approved scope of work provided the overall budget of Tasks 001— 006 is not exceeded. The City Project Manager shall provide written authorization prior to moving funds. • If the Client requests Blueline's assistance in complying with any public records request, including without limitation providing copies of documents and communications, Client will pay Blueline's hourly fees and costs incurred in providing such assistance at then -current rates. Such fees and costs will be billed as a separate task and will be in addition to the maximum or total fees and costs stated in the agreement to which this scope of work as attached 6 Packet Pg. 159 Phase 14 Waterline Replacement Job Number: 23-042 Prepared By: Grace Garwin, EIT Date: 3/6/2023 Checked By: Rob Dahn, PE 8 Senior Project Project Engineer I Senior Engineering Manager Engineer Designer $240/hr $215/hr $190/hr $190/hr Task # Base Tasks Total Fee Fee Type Hours Hours Hours Hours Total Hours 001 Project Management and Coordination 002 Geotechnical Investigations 003 Water System Design 004 Bidding Assistance 005 Construction Support 006 Potholing Reserve 007 Management Reserve Expenses 30 18 0 0 32 42 50 104 6 10 6 4 9 12 6 24 Total Hours 77 82 62 132 Blueline Personnel $18,480 $17,630 $11,780 $25,080 48 $11,070 Not to Exceed L a $29,730 Not to Exceed U 228 $45,970 Not to Exceed c4) 26 $5,490 Not to Exceed FU o .y N 51 $10,440 Not to Exceed 0 L a. $10,000 Not to Exceed IS $11,000 Not to Exceed a Q. Q $1,500 Not to Exceed `r a� c 353 $125,200 m Q Cn a c m E U 0 r a E U 2 a Packet Pg. 160 Senior Project Senior Engineering 8.6.a 001 Project Management and Coordination Project Engineer Engineer I Total Hours Manager Designer Item # Description $240/hr $215/hr $190/hr $190/hr Hours Hours Hours Hours 1 Coordination with City 12 12 24 a� 2 Monthly Invoices/ Progress Reports 12 12 3 General Project Coordination 6 6 12 Total Hours 30 18 0 0 48 L ,o Total Fee $7,200 $3,870 $0 $0 $11,071 c 002 Geotechnical Investigations Total Cost (HWA glueline Markup Total Geosciences) Item # Description 10% 1 Geotechnical Investigation $27,026 $2,703 Total Fee $27,026 $2,703 $29,731 003 Item # Water System Design Description Senior Project Manager $240/hr Project Engineer $215/hr Engineer I $190/hr Senior Engineering Designer $190/hr Total Hours Hours Hours Hours Hours 1 Kick -Off Meeting (review previous comments) 2 2 4 2 90% Plans 1 8 6 64 79 3 90% Specifications 1 4 8 13 4 90% Engineer's Estimate 1 2 12 15 5 Final Plans 1 8 4 40 53 6 Final Specifications 1 8 6 15 7 Final Engineer's Estimate 1 4 8 13 8 Review Meeitng w/ City (Incl. Prep Time) 4 4 4 12 9 Constructability Review & QA/QC 20 20 10 Design Memos 2 2 4 Total Hours 32 42 50 104 228 Total Fee $7,680 $9,030 $9,500 $19,760 Q Packet Pg. 161 8.6.a Senior Project Senior Engineering 004 Bidding Assistance Project Engineer Engineer I Total Hours Manager Designer Item # Description $240/hr $215/hr $190/hr $190/hr Hours Hours Hours Hours 1 Answer Bidder Questions as necessary 1 4 4 9 a� 2 Prepare and Issue Addenda as necessary 1 2 2 4 9 3 General Assistance to the City 4 4 8 Total Hours 6 10 6 4 26 L ,o Total Fee $1,440 $2,150 $1,140 $760 $5,490 c 005 Construction Support Senior Project Project Engineer Engineer I Senior Engineering Total Hours Manager Designer Item # Description $240/hr $215/hr $190/hr $190/hr Hours Hours Hours Hours 1 Attend Pre -Construction Conference (incl. Prep Time) 2 2 4 2 Review RFIs and Provide Responses 1 4 2 7 3 Prepare Field Changes if necessary 1 2 8 11 4 General Assistance to the ON 4 2 6 5 Provide As-Builts in ACAD based on Inspector Redlines 1 2 4 16 23 Total Hours 9 12 6 24 51 Total Fee $2,160 $2,580 $1,140 $4,560 $10,441 006 Potholing Reserve Item # Description Total Cost 1 Unassigned Services Reserve $10,000 Total Fee $10,000 007 Management Reserve Item # Description Total Cost 1 Unassigned Services Reserve $11,000 Total Fee $11,000 Total Total r c m E t U $11,001 a c m E t U 2 r Q Packet Pg. 162 GEOSCIENCES INC. DBEIMWBE March 2, 2023 HWA Project No. 2021-158-21 Blueline 25 Central Way, Suite 400 Kirkland, Washington 98033 Attn: Robert Dahn, P.E. Subject: GEOTECHNICAL ENGINEERING SERVICES City of Edmonds —Phase 14 Waterline Replacement Project Edmonds, Washington Dear Mr. Dahn: Thank you for the opportunity to present this proposal for HWA GeoSciences Inc. (HWA) to provide consulting services for the City of Edmonds -Phase 14 Waterline Replacement Project. HWA understands that the project consists of providing professional services to the Public Works Engineering and Operations Division in finalizing the Phase 14 project. This scope will include drilling of three geotechnical borings to determine groundwater information, drilling up to 5 pavement cores, and generation of a geotechnical data report. Below we present our proposed scope and fee. SCOPE OF WORK HWA scope of work will be to perform geotechnical borings and pavement cores to provide groundwater information and pavement thicknesses for pipeline installation. Geotechnical explorations will be limited to one day of geotechnical borings, in which HWA expects to complete 3 borings, and two days of pavement coring, in which HWA expects to complete 5 pavement cores. Logs of these geotechnical borings and pavement cores will be provided in a geotechnical data report. Our services will consist of the following subtasks: • Plan and Prepare Exploration Program for Borings and pavement cores within the City right of way: HWA will plan and coordinate the field exploration program for this project. A work plan to perform 3 geotechnical borings and 5 pavement cores along the alignment will be prepared and submitted to the City for approval. Depth of boreholes will be about 10-15 feet. • Obtain City of Edmonds Street Use Permit: HWA will work with the City of Edmonds to generate appropriate traffic control plans for the proposed drilling. Borings will be performed within side parking area or road shoulders when possible. However, we assume that subsurface utilities may require HWA to drill within the roadway travel lanes. Pavement cores will be completed within the travel lanes. We anticipate that a) c a) m a Cn a Packet Pg. 163 8.6.a March 2, 2023 HWA Project No. 2021-158-21 WSDOT standard traffic control plans, requiring lane closures with flaggers, will be adequate for this project. We assume that all required street use permits will be provided by the City at no cost to HWA. HWA will coordinate with a flagging subcontractor to complete this phase of work where necessary. • Complete Utility Locates: HWA will notify the one -call utility have underground utilities located in the vicinity of the proposed borings and pavement cores. • Conduct Geotechnical Borings: A truck -mounted drill rig equipped with hollow -stem auger will be used to drill 3 borings along the alignment. Standard Penetration Test (SPT) samples will be taken at 2-1/2 to 5-foot intervals throughout each boring. All borings will be monitored and logged under full-time observation of an HWA representative. The boring will be drilled by a licensed geotechnical driller under subcontract to HWA. Each boring will be drilled through an 8-12-inch diameter hole through the pavement. The pavement at each boring location will be repaired with fast setting non -shrink grout such as Blue -Line Non -Shrink grout, or equivalent. • Pavement Cores: HWA will conduct up to 5 pavement cores to assess pavement thickness along the project alignments. Three pavement cores will be drilled along 85" Place SW and 861h Street SW. One pavement core will be completed within 7th Avenue S and one along cedar Street. All pavement cores will be drilled with a 6-inch diameter core barrel and will be patched with fast setting non -shrink grout such as Blue -Line Non - Shrink grout, or equivalent. • Generate Boring and Core Logs: Samples retrieved from the borings will be sealed in plastic bags and taken to our Bothell, Washington laboratory for further examination. Soil and groundwater information will be presented in summary boring logs that will be generated upon completion of our exploration program. • Quality Assurance / Quality Control: HWA will have all exploration data presented in the geotechnical data report reviewed by a principal prior to distribution to the design team or the city. • Draft and Final Geotechnical Data Report: We will prepare draft and final geotechnical data reports presenting the results of our studies. Our reports will include boring logs, pavement core logs, and a site and exploration plan. • Project and Contract Management. We will prepare monthly invoices, and progress reports if required. We will correspond with Blueline /City of Edmonds in the form of emails, fax, and telephone calls, as necessary. We will provide project management for the geotechnical engineering subtasks, and we will coordinate with and manage all our subcontractors. ASSUMPTIONS/CONDITIONS The following assumptions were made as part of the development of the proposal for this phase: Edmonds -Phase 14 Waterline Replacement 2 HWA GeoSciences Inc. Packet Pg. 164 8.6.a March 2, 2023 HWA Project No. 2021-158-21 • All required exploration permits will be provided to HWA by the City of Edmonds at no cost to HWA. • HWA will apply for the necessary ROW use permits (including up to two (2) traffic control plan revisions. • HWA will contract with a subcontractor to perform the borings. The borings and pavement cores will be conducted during workday hours (8AM to 5PM) with no work hour restrictions, • No piezometers or groundwater monitoring wells will be installed as part of this investigation. • The geotechnical explorations proposed herein will NOT be used to assess site environmental conditions. However, visual, or olfactory observations regarding potential contamination will be noted. Analysis, testing, storage, and handling of potentially contaminated soil and ground water (either sampled or spoils from drilling) are beyond this scope of services. If contaminated soils and/or ground water are encountered, the material will be properly contained on -site for disposal as mutually agreed upon without additional cost to HWA. • All non -contaminated drilling spoils and related debris will be drummed on site and transported off site for disposal by the drilling subcontractor. All geotechnical borings and pavement cores, with diameters less than 12-inches, drilled through existing pavement, will be patched with fast setting non -shrink grout. • Only geotechnical data from geotechnical exploration will be reported. No geotechnical recommendations and analysis will be included. PROJECT BUDGET We estimate that the scope of services proposed herein will require a budget of $27,026 to accomplish, as detailed on the attached project cost estimate spreadsheets. We will not exceed ° n the above cost estimate without your prior authorization. However, if during the evaluation of the n Q available data or during our field exploration unanticipated subsurface conditions are revealed which would require a level of effort beyond the scope of our study, we will contact you immediately to discuss any necessary modifications to our scope of services and/or budget m estimate. a Cn The budget presented in this proposal reflects an estimate based on our current understanding of a the project requirements for a scope of work developed from information provided. HWA c reserves the right to transfer hours and budget dollars between tasks to satisfy project requirements. Our budget also reflects estimated direct costs to the project for testing, drilling, equipment rental etc. HWA may also transfer funds allocated for direct costs to professional/technical hours or vice versa, to satisfy project requirements. O.O Edmonds -Phase 14 Waterline Replacement 3 HWA GeoSciences Inc. Packet Pg. 165 8.6.a March 2, 2023 HWA Project No. 2021-158-21 Thank you again for the opportunity to provide this proposal for the City of Edmonds — Phase 14 Waterline Replacement geotechnical engineering services. Should you have any questions regarding this proposal, or require additional services, please contact us at your convenience. Sincerely, HWA GEOSCIENCES INC. cp-oyll�w -4. *J� Donald J. Huling P.E. Principal Geotechnical Engineer Attachments: Project cost estimate Edmonds -Phase 14 Waterline Replacement 4 HWA GeoSciences Inc. Packet Pg. 166 8.6.a Project Cost Estimate HWA Ref: 2021-158-21 City of Edmonds -Phase 14 Waterline Replacement ■ ■ +► � GEOSCIENCLS NC. Date: 2-Mar-23 Edmonds, Washington i�l �ii1 ogFJMwgE Prepared By: DJH Prepared for Blueline, Attn: Robert Dahn Reviewed By: SEG Revised: Scope of Work Refer to the attached scope ESTIMATED HWA LABOR: WORK TASKS DESCRIPTION PERSONNEL & 2023 BILLING RATES Principal IX Geotech. Eng. VII Geotech. Eng. IV Geotech. Eng. II Geologist III CAD Contract Admin. TOTAL HOURS TOTAL AMOUNT $290.00 $300.00 $169.00 $135.00 $127.00 $112.00 $155.00 Project Setup 1 1 2 $455 Obtain/review existing eotechnical data and site visit 1 1 1 3 $408 Plan and prepare field exploration program 1 2 3 $423 Prepare Traffic Control Plans 2 1 3 $465 Obtain city street use permit 2 2 $254 Conduct utility locates 3 1 3 $381 Conduct borings 1 day) 10 10 $1,270 Conduct Pavement Cores 2 day) 16 16 32 $4,192 Prepare boring and Pavement Core Summary Los 2 3 3 8 $1,124 HWA QA/QC 1 1 1 1 $300 Draft and Final Geotechnical Data Report: 3 6 6 4 19 $3,124 Consultation /Project Management 5 1 1 2 7 1 $1,810 TOTAL LABOR CHARGES: 0 10 12 19 1 44 1 5 1 3 93 1 $14,206 ESTIMATED DIRECT EXPENSES: Mileage @ 0.65/mi 4 round trip at 20mile/trip $90 Traffic Control (Fla ers/Arrow board/Si s/Etc.) - 3 day$6,000.00 DrillingSubcontractor - 1 day$5,500.00 LaboratoryTesting$750.00 Non -shrink Grout @ $60/hole $480 TOTAL DIRECT EXPENSES: $12,820 PROJECT TOTALS AND SUMMARY: Assumptions: 1. All costs are estimated, and may be increased or decreased within the limits of the total budget at the discretion of HWA's project manager. The HWA project manager may also transfer funds allocated for direst costs to professional/technical hours, and vice versa, as he/she determines appropriate. 2. Access to the site and all required exploration permits will be provided to HWA by the City of Edmonds at no cost to HWA. Total Labor Cost $14,206.00 Direct Expenses $12,820 GRAND TOTAL: $27,026 HWA 2023 Budget REV 1 Packet Pg. 167 Phase 14 (2024) Water Replacement Project Sites 8.7 City Council Agenda Item Meeting Date: 03/21/2023 Approval of Amendment to the Department of Ecology Agreement - 2021-2023 Biennial Stormwater Capacity Grant Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On December 13, 2022, Council approved a $50,000 grant from the Department of Ecology (Ecology). At that time, Council was informed that an amendment to this grant would be coming from Ecology. With this Amendment, Ecology: 1) Adds $25,000 to the total grant amount (now $75,000) and 2) Extends the end date of the grant from March 31, 2023 to June 30, 2023. This amendment applies to all Phase 2 communities covered under this Ecology stormwater permit. This Stormwater Capacity Grant is funded by the state's 2021-2023 biennial budget. This non- competitive grant program provides financial assistance to permittees to implement the stormwater management programs required by Ecology's Western Washington Phase II Municipal Stormwater Permit (NPDES stormwater permit or the Permit). Ecology has been providing these Stormwater Capacity grants to municipal permittees, including the City of Edmonds, on biennial basis since the late 2000s. On March 14, 2023, staff presented this item to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Approve grant agreement amendment with the Department of Ecology. Narrative This grant provides an additional $25,000, on a reimbursable basis, to fund activities, selected by the City, to comply with the Permit (including equipment purchases). Once the grant amendment is signed by the Mayor, Ecology will have a total of $75,000 available to the City. The amendment also extends the end date of the grant from March 31, 2023 to June 30, 2023. Expenses for implementing Permit -related activities are eligible for reimbursement by this grant if they are incurred between July 1, 2021 and June 30, 2023. Due to Ecology staff shortages, the grant agreement has been slow to get to the City for review and signing. Grant dollars are planned to be used to partially fund the following Permit requirements: • Stormwater Planning- Stormwater Action Management Planning (SMAP) • Illicit Discharge Detection and Elimination Packet Pg. 169 8.7 • Operation & Maintenance of the stormwater system The grant agreement has been reviewed by the City Attorney and has been approved as to form. Attachments: Attachment 1- DOE Edmonds Grant Amendment Packet Pg. 170 8.7.a DEPARTMENT OF ECOLOGY State of Washington AMENDMENT NO. 1 TO AGREEMENT NO. WQSWCAP-2123-Edmond-00128 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND City of Edmonds PURPOSE: To amend the above -referenced agreement (AGREEMENT) between the state of Washington Department of Ecology (ECOLOGY) and City of Edmonds (RECIPIENT) for the 2021-2023 Biennial Stormwater Capacity Grants (PROJECT). The purpose of this amendment is to increase the grant funding by an additional $25,000. The grant end date will also be extended from the original end date of 3/31/23 to 6/30/23 to allow more time for the additional funding to be utilized. IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows: Total Cost: Original: 50,000.00 Amended: 75,000.00 Total Eligible Cost: Original: 50,000.00 Amended: 75,000.00 Expiration Date: Original: 03/31/2023 Amended: 06/30/2023 CHANGES TO THE BUDGET Funding Distribution EG220304 Funding Title: 2021-23 capacity grant Funding Type: Funding Effective Date: Funding Source: Title: Fund: Type: Funding Source %: Description: Template Version 10/30/2015 Grant 07/01 /2021 Funding Expiration Date Model Toxics Control Operating Account (MTCOA) FD State 100% MTCA 06/30/2023 Packet Pg. 171 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Approved State Indirect: 30% 0% No No Is this Funding Distribution used to match a federal grant? No 2021-23 capacity grant Task Total Permit Implementation $ 75,000.00 Total: $ 75,000.00 CHANGES TO SCOPE OF WORK Task Number: 1 Task Cost: $0.00 Task Title: Project Administration/Management Pa Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant and loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and two -page Outcome Summary Report. <br> * Properly maintained project documentation. Deliverables Template Version 10/30/2015 Packet Pg. 172 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Pa Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished, project challenges, and changes in the project schedule. Submitted at least quarterly in EAGL. 1.2 Recipient Closeout Report (1 AGL Form). 1.3 Two -page draft and Final Outcome Summary Reports. CHANGES TO SCOPE OF WORK Task Number: 2 Task Cost: $75,000.00 Task Title: Permit Implementation Task Description: Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. The following is a list of elements RECIPIENT's project may include. 1) Public education and outreach activities, including stewardship activities. 2) Public involvement and participation activities. 3) Illicit discharge detection and elimination (IDDE) program activities, including: a) Mapping of municipal separate storm sewer systems (MS4s). b) Staff training. c) Activities to identify and remove illicit stormwater discharges. d) Field screening procedures. e) Complaint hotline database or tracking system improvements. 4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including: a) Development of an ordinance and associated technical manual or update of applicable codes. b) Inspections before, during, and upon completion of construction, or for post -construction long-term maintenance. c) Training for plan review or inspection staff. d) Participation in applicable watershed planning effort. 5) Pollution prevention, good housekeeping, and operation and maintenance program activities, such as: a) Inspecting and/or maintaining the MS4 infrastructure. b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or facilities. 6) Annual reporting activities. 7) Establishing and refining stormwater utilities, including stable rate structures. 8) Water quality monitoring to implement permit requirements for a Water Cleanup Plan (TMDL). Note that any monitoring funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior to awarding funding for monitoring. Template Version 10/30/2015 Packet Pg. 173 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Monitoring, including: Pa a) Development of applicable QAPPs. b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements. 9) Structural stormwater controls program activities (Phase I permit requirement) 10) Source control for existing development (Phase I permit requirement), including: a) Inventory and inspection program. b) Technical assistance and enforcement. c) Staff training. 11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment purchases over $5,000 must be pre -approved by Ecology. Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital construction projects, incentives or give -a -ways, grant application preparation, TAPE review for proprietary treatment systems, or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses. Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes, streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits. Task Erected Outcome: RECIPIENTS will implement measures required by Phase I and II NPDES permits. Deliverables Number Description Due Date 2.1 Documentation of tasks completed Template Version 10/30/2015 Packet Pg. 174 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 Funding Distribution Summary Recipient / Ecology Share Pa Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total 2021-23 capacity grant 0 % $ 0.00 $ 75,000.00 $ 75,000.00 Total $ 0.00 $ 75,000.00 $ 75,000.00 C M L w 0_ m U d M 3 E L 0 Cn 0 d m M N N O N W O a 0 r c d E c d E Q 4- 0 ci 0 L Q Q Q Template Version 10/30/2015 Packet Pg. 175 State of Washington Department of Ecology City of Edmonds 2021-2023 Biennial Stormwater Capacity Grants Project Agreement No. WQSWCAP-2123-Edmond-00128 AUTHORIZING SIGNATURES Pa All other terms and conditions of the original Agreement including any Amendments remain in full force and effect, except as expressly provided by this Amendment. The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This amendment will be effective 07/01/2022. IN WITNESS WHEREOF: the parties hereto, having read this Amendment in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State City of Edmonds Department of Ecology By: By: Vincent McGowan, P.E. Water Quality Program Manager Template Approved to Form by Attorney General's Office Date Mike Nelson Mayor Date Template Version 10/30/2015 Packet Pg. 176 8.8 City Council Agenda Item Meeting Date: 03/21/2023 Civic Park - Walker Macy Contract Amendment No. 3 Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History Walker -Macy is the Landscape Architecture consultant involved with the Civic Center Playfield project since the Master Plan. Currently the firm is performing construction administration services for the park improvement project. There are two parts to this request for Council consideration. First, there was an error in the total contract amount in a proposed December 13, 2022 amendment. Although the amendment contents were approved by Council, the contract amendment was not able to be executed due to the error. Second, Walker -Macy is requesting additional items to be added to the contract amount amendment including two items for additional services related to the park's mitigation project referred to as the 96th Avenue Infiltration project. The revised amendment total is $119,085 and results in a new contract total of $1,566,898. With this $119,085 contract amendment, the Civic Center Playfield project is still within City Council's budget allocation and this is not a request for additional project funding, only an amendment to the contract's total amount. Staff Recommendation Staff recommends City Council the City of Edmonds and Walker -Macy Professional Services Agreement Amendment No. 3 of $119,085 resulting a new contract total of $1,566,898. Attachments: Amendment No. 3 to Walker Macy Professional Services Agreement 3.8.2023 Packet Pg. 177 8.8.a �``� City of Edmonds Mike Nelson �` Mayor 700 MAIN STREET • EDMONDS, WA 98020 •425-771-0230 4PARKS, RECREATION AND HUMAN SERVICES DEPARTMENT ��C_ 1$9� AMENDMENT NO.3 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for the Edmonds Civic Center Playfield Project ("Project"), dated April 27, 2018 ("Underlying Agreement"); and WHEREAS, the parties entered into Amendment No. 1 to the Underlying Agreement, dated November 18, 2019 ("Amendment No. 1") and Amendment No. 2, dated September 8, 2021 ("Amendment No. 2"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement, as amended by Amendment No. 1 and Amendment No. 2, incorporates a Scope of Work for the Project consultation work and a budget for that work; and WHEREAS, the parties desire to further amend the Underlying Agreement to incorporate an additional extension of the scope of work to be performed, as well as another increase in the budget to cover this additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, as amended by Amendment No. 1 and Amendment No. 2, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, the following respects: A. Section 1 ("Scope of work") — The Scope of Work set forth in Exhibit A to the Underlying Agreement and referenced in Section 1 ("Scope of work"), as amended by Amendment No. 1, is hereby further amended to incorporate the additional Scope of Work set forth in Exhibit A, attached hereto and incorporated herein by this reference. Packet Pg. 178 Amendment No. 3 to Professional Services Agreement, Page 2 B. Section 2 ("Payments") — The Fee Schedule set forth in Exhibit B to the Underlying Agreement and referenced in Section 2 ("Payments") was amended by Amendment No. 1 to increase the contract amount from $1,233,185.00 to $1,356,340.00; was further amended by Amendment No. 2 to increase that amount to $1,447,813.00; and is hereby amended to incorporate the additional costs set out in Exhibit A, attached hereto and incorporated herein by this reference. Subsection A of Section 2 of the Underlying Agreement, as amended by Amendment No. 1 and Amendment No. 2, is hereby further amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule in Exhibit B, as amended by the fee amendments set forth in Amendment Nos. 1, 2 and 3; all of which are attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Five Hundred Sixty -Six Thousand Eight Hundred Ninety -Eight Dollars ($1,566,898.00). C. Section 4 ("Time of performance") — Section 4 of the Underlying Agreement, as amended by Amendment No. 1, is hereby further amended to add a category of work for 2023 to read as follows: 2023: Civic Center Playfield: Art Installation Review and Lighting Revisions: $19,368 2. Boys & Girls Club Footprint & Service Drive Revisions: $24,647 3. Restroom Building Updates: $32,070 4. Contract Extension through June 2023: $24,000 Total for 2023: $100,085 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. 1 and 2, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED THIS day of March 2023. CITY OF EDMONDS Mike Nelson, Mayor WALKER MACY Chelsea McCann, Principal Packet Pg. 179 8.8.a Amendment No. 3 to Professional Services Agreement, Page 3 ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 180 Amendment No. 3 to Professional Services Agreement, Page 4 8.8.a Exhibit A Scope of Work / Fee Schedule Packet Pg. 181 8.8.a WALKER I MACY December 7, 2022 Angie Feser Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING RE: Edmonds Civic Center Playfield Additional Services Request Dear Angie, We appreciate the opportunity to submit the following proposal for landscape architecture and professional A&E services at Edmonds Civic Field. These additional services represent design changes or additions during the construction phase of the project. Scope of Work: 1. Art Installation Review and Lighting Revisions involving architectural, structural, electrical, and lighting design considerations for the shade structure, hanging art piece, and wall graphic. 2. Boys & Girls Club Footprint & Service Drive Revisions to improve access to the existing building including adjustments to curb lines, pavement boundaries, grading, electrical service, and storm water drainage. 3. Restroom Building Updates associated with the change in restroom supplier and building design, including additional rounds of drawing review by the consultant team and the addition of structural foundation design. 4. Contract Extension for 6 additional months of services during construction, through June 2023. Fees: We propose the following fees: Art Installation Review and Lighting Revisions $19,368 Boys & Girls Club Footprint & Service Drive Revisions $24,647 Restroom Building Updates $32,070 Contract Extension TOTAL 24 000 $100,085 We propose to bill monthly on a time and materials "not -to -exceed" basis. 1218 3RD AVE, SUITE 1310 I SEATTLE, WA 98101 I PHONE: 206.582.3874 WEB: WALKERMACY.COM Packet Pg. 182 8.8.a Edmonds Civic Center Playfield December 7, 2022 Page 2 of 2 Please contact me or Jason Bril if you have any questions. Regards, WALKER MACY a�� Lara Rose Principal, Landscape Architect Irose@walkermacy.com Packet Pg. 183 8.8.a WALKEWMACY October 24, 2022 Angie Feser Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING RE: Yost Park ROW Infiltration - Additional Services Request Dear Angie, We appreciate the opportunity to submit the following proposal for services during construction related to Storm Water Infiltration in the Yost Park Right of Way. Walker Macy will manage the process, and KPFF will perform services during construction related to their documented civil plans. Scope of Work: 7.1 Develop "For Construction" set of Construction Documents. 7.2 Attend (1) pre -construction meeting. 7.3 Review product submittals and shop drawings; respond to requests for information, produce change orders and clarification drawings as needed. 7.4 Attend project coordination calls and visit the site at key milestones. 7.5 Attend (1) substantial completion walk-through and develop a punch list. 7.6 Attend (1) final acceptance walk-through to review completion of the punch list. 7.7 Attend (1) warranty walk-through if required and develop a warranty list. Fees: We propose the following fees: Services During Construction $9,000 We propose to bill monthly on a time and materials "not -to -exceed" basis. Please contact me or Jason Bril if you have any questions. Regards, 1218 3RD AVE, SUITE 1310 I SEATTLE, WA 98101 I PHONE: 206.582.3874 WEB: WALKERMACY.COM Packet Pg. 184 8.8.a Edmonds Civic Center Playfield October 24, 2022 Page 2 of 2 WALKER MACY 6e � Lara Rose Principal, Landscape Architect (rose@walkermacy.com Packet Pg. 185 8.8.a WALKEWMACY May 18, 2022 Angie Feser Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING RE: Edmonds Civic Center Playfield Additional Services Request Dear Angie, We appreciate the opportunity to submit the following Scope of Work for landscape architectural services at the Yost ROW Stormwater Improvements Project. Scope of Work: Based on our understanding of the project, and the information provided, we propose the following scope of work: 1.1 Provide WSDOT format bid documents, including unit prices 1.2 Update technical specifications to WSDOT format 1.3 Update construction drawings to facilitate identification of unit quantities Assumptions: • Walker Macy will develop Bidding Documents and Contract Forms (Parts I and II of WSDOT format contract) with input and review from the City of Edmonds. Walker Macy will coordinate with KPFF to provide sections III, IV, V, and VI of the WSDOT format contract. • Walker Macy will provide WSDOT format documentation in lieu of previously scoped planting and irrigation plans for Yost, which were not included. • No site visits are included for this work item. It is assumed any meeting or conferencing shall take place via telephone and/or internet. Fees: We propose the following fees: WSDOT Format Specifications $10,000.00 Expenses: $0.00 Total: $10,000.00 We propose to bill monthly on a time and materials "not -to -exceed" basis. Client authorization is required E for any work beyond the established limit. r r Q 1218 3RD AVE, SUITE 1310 SEATTLE, WA 98101 I PHONE: 206.582.3874 WEB: WALKERMACY.COM Packet Pg. 186 8.8.a Edmonds Civic Center Playfield May 18, 2022 Page 2 of 2 Please contact me or Jason Bril if you have any questions, require clarification, or if we can be of further assistance. We look forward to working with you on the Yost ROW Improvements project. Regards, WALKER MACY a�� Lara Rose Landscape Architect (rose@walkermacy.com Packet Pg. 187 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, a Washington municipal corporation, hereinafter referred to as the "City", and Walker Macy, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide landscape architectural services with respect to the Civic Center Playfield project ("Project"); NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Pay . The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Two Hundred Eight Thousand One Hundred Eighty Five Dollars ($1,233,185.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: Packet Pg. 188 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments anticipated in each calendar year): 2018: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3.30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total: $420,494 (plus expenses) 2019: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Total: $582,804 (plus expenses) 2020: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Total: $204,887 (plus expenses) Total for expenses: $25,000 5. Indemnification 1 Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries Packet Pg. 189 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insu_ranee. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, Packet Pg. 190 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationshi s. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Pg. 191 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent tees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Walker Macy 105 S. Main Street, Suite 205 Seattle, WA 98104 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 2-1 DAY OF 2018. CITY OF EDMONDS WALKER MACY Packet Pg. 192 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a By ATTEST/AUTHE CATED: APP VED AS TO FORM: S assey, City lev Office of the City Attorney OREGO tJ OFFICIAL STAMP STATE OF ) LEONA MAY MILLER NOTARY PUSUCGOREGON )Ss 16WOOMMISSION COMMISSION NO.951911 COUNTY OF .UUL-rUo;IAH ) EXPIRES JULY 11, 2020 On this ;r ritay of I , 2018ij before me, the undersigned, a Notary Public in and for the State of , duly commissioned and sworn, personally appeared . e sQ,, a", , to me known to be the Sri Ae.i pal of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above Written. 4:&�� NOTARY PURL C My commission expires: 0"? I I 1 1,2020 Packet Pg. 193 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a EXHIBIT A WALKERI MACY LANDSCAPE ARCHITCCTURE URBAN DESIGN PLANNING March 20, 2018 Carrie Hite Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — P3282.01 Dear Carrie, We appreciate the opportunity to submit the following proposal for providing landscape architectural services for the redevelopment of Civic Center Playfield. PROJECT UNDERSTANDING AND TEAM ROLES: 1. The project transforms the existing Civic Center Playfield into a new 8 acre park with site improvements that include a multi -use plaza, a permanent skatepark and pumptrack with integrated viewing areas, a water feature, multi -use lawn and playfields, one playground, six petanque courts, one multi -use court, one shade pavilion structure (including restrooms and storage), walking/jogging paths, exercise stations, picnic area, youth bouldering wall, lawn terraces, berms, planting, lighting, stormwater gardens and all related utilities that are commensurate with the Master Plan, dated February 2017. Limits of park improvements are illustrated in Exhibit A, attached. 2. Walker Macy proposes the following sub -consultant team to assist us on the project: • Architect: ORAArchitects • Civil and Structural Engineers: KPFF Consulting Engineers • Mechanical and Plumbing Engineer: Notkin-Wood Harbinger • Electrical Engineer: Reyes Engineering • Lighting Designer: FMS • Cost Consulting: JMB Consulting ■ Fountain Designer: STO Design ■ Irrigation Consultant: Design Two Four Two Six • Skatepark Consultant: Grindline • Geotechnical Consultant: Landau 3. Walker Macy's role will be to provide the following: • We will work directly with The City of Edmonds and the design team during the effort to ensure a comprehensive approach to the work, and will provide leadership at meetings with client, City, and community groups. 1218 3RD AVE, SUITE 1310 f SEATTLE. WA 981U1 PHONE: 206.582 3874 I WEL'- WALKERMACY.COM Packet Pg. 194 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 2 of 11 • Detailed planning and site design for all park improvements, access and circulation for Civic Center Playfield • Walker Macy, in collaboration with the design team, will document surface improvements including vehicular and pedestrian paving, planting, grading, irrigation, water feature, sports courts and fields, playground, youth climbing wall, skatepark integration and site furnishings for areas within our scope. ■ Walker Macy will document all site demolition with Civil engineer review. • Walker Macy, in collaboration with KPFF, will advance the design of 6th Avenue (The Market Promenade), to a Schematic Design level and 7ch Avenue through Construction Administration as an optional additional service. Note, this assumes that ROW work is integrated with park design efforts to reduce cost. If ROW work became a separate effort, fee estimates would require revision. The team's skatepark consultant will provide consultation, design guidance and architectural drawings for the skatepark and/or pumptrack. 5. The City of Edmonds will lead and apply for all applicable grants. Walker Macy will support this effort with required graphics, narratives, and cost estimates. 6. The team's architect will provide: a. Architectural drawings and CAD files for the design for a new shade pavilion with integrated restrooms. b. Documentation for the demolition of the existing shed c. Not included in this estimate are renovation of the existing Field House, work on a Boys and Girls Club facility or footprint that differs from the Master Plan, or integration of the shade pavilion and restroom structure with a future Boys and Girls Club facility. The team's civil engineer will document and provide CAD files for all right-of-way requirements, erosion and sedimentation control, stormwater features and all utilities. a. We will collaborate with the civil engineer for stormwater quality features per City of Edmonds code requirements. b. The City of Edmonds requires a civil engineer's stamp on all final grading plans. Therefore we propose to transfer our detailed grading documents after 50% CD to the civil engineer for final construction documentation, in coordination with Walker Macy. c. ROW Improvements along 61h and 71h Avenue. See attached limit of work and additional services enumerated below. 8. The team's fountain designer will provide water feature design services and mechanical, electrical and plumbing design guidance, in coordination with related sub consultants, and documentation for the water feature. 9. The team's mechanical engineer will provide mechanical and plumbing design guidance, specification and technical review in coordination with related sub -consultants. Packet Pg. 195 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 3 of 11 10. The team's lighting designer will provide lighting design services for pedestrian, architectural, sports, and feature lighting, including fixture proposals, photometric assessments, technical drawings, and specifications in coordination with Walker Macy and related sub consultants. 11. The team's irrigation consultant will provide irrigation design, layout and technical documentation. The irrigation consultant will also provide CAD files of the irrigation locations for coordination with Walker Macy. 12. The team's electrical engineer will document all routing and controls for electrical services, layouts and vaults for site lighting features, including sports field and court lighting. The electrical engineer will also provide CAD files of the electrical fixture locations for coordination with Walker Macy. 13. The team's geotechnical engineer will document recommendations for surface, subsurface and groundwater conditions for proposed work and features, including demolition. The geotechnical engineer will provide or review drawings as required, including earthwork loading, drainage and foundations. 14. The team's cost estimating consultant will provide statements of probable costs at Schematic Design and 90% construction documents. 15. Walker Macy will submit a packet to the City for review following Schematic Design, 30%(Design Development) and 90%(Construction Documentation) milestones. The City will provide a single collated set of comments to Walker Macy within 40 days of each submittal. Other milestones will conclude with design team review only. 16. All activities and fees necessary to obtain permits will be by The City of Edmonds and the Owner. Walker Macy and the design team will provide drawings for inclusion in the permit applications. We assume permit drawings will be derivatives of our working plans. SCOPE OF WORK: Based on our understanding of the project, and the information provided, we propose the following scope of work: 1. Project Start-up (April -May 2018) 1.1 Attend one conference call with client to discuss scope, budget and schedule. 1.2 Review survey and geotechnical reports, budget information, code requirements, permit requirements and other project background material made available to Walker Macy. 1.3 Coordinate scope of work and attend meetings as needed with sub -consultants. 1.4 Coordinate and lead team kick-off meeting with sub -consultants 1.5 Attend and document one (1) project kick-off meeting with client, in Edmonds, to review design efforts and to coordinate our work. 1.6 Confirm reclaimed timber and seat board inventory for potential use in the park. Meetings Summmary: • One (1) conference call meeting with client to discuss scope, budget and schedule Packet Pg. 196 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 4 of 11 • One (1) kick-off meeting with client in Edmonds • One (1) consultant team kickoff meeting ( additional subconsultant meetings as needed) 2. Schematic Design (June -August 2018) 2.1 Refine and/or revise site design to accommodate findings from survey and geotech reports and changes to program since Master Plan was published Create CAD base files. 2.2 Park feature design development, including water feature, skatepark, playground, exercise stations and scramble wall. 2.3 Design team meetings and coordination of site work across all disciplines. 2.4 Attend and document one (1) meeting with the client in Edmonds, followed by weekly conference calls. 2.5 Attend and document one (1) Project Advisory Meeting, in Edmonds. 2.6 Attend and document one (1) meeting with the Edmonds Petanque Club. 2.7 Attend and document one (1) meeting with Edmonds Skatepark Committee. 2.8 Attend and document one (1) meeting with Edmonds Chamber of Commerce regarding event planning. 2.9 Attend one (1) meetings with Public Works and Engineering to coordinate Schematic Design of The Market Promenade — 6th Street Improvements (per optional services). 2.10 Review Edmonds standard documentation and drawing format requirements and revise drawing formats as needed. 2.11 Prepare documentation for and attend one (1) Edmonds Internal Parks and Planning review in Edmonds after SD submittal. 2.12 Attend one (1) City Council Meeting in Edmonds. 2.13 Attend and document one (1) meeting with the Boys and Girls Club in Edmonds. 2.14 Prepare/attend/document one (1) art meeting with Edmonds Cultural Services Manager. 2.15 Provide 100% Schematic Design Submittal with the following deliverables: • CAD Base drawings for team coordination • Updated Illustrative Site Plan • Area take -offs diagram • Materials Plan / Site Plan ■ Up to three (3) CAD Sections / Elevations, as needed to convey design intent • Grading Concept Plan for Civic Center Playfield • Schematic Design Grading Concept for 6th Avenue (per additional services) ■ Narrative / basis of design memo • Image boards describing proposed materials and plant typologies • (1) Updated birdseye perspective rendering Packet Pg. 197 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 5 of 11 • Stormwater concept plan • Plan, roof plan and sections of pavilion • Skatepark plan • Lighting concept plan • Water feature concept plan • 100% SD Cost Estimate, including delineated budget" Meetings Summary: • One (1) meeting with client in Edmonds • Weekly conference calls with client • One (1) Project Advisory Committee Meeting in Edmonds • One (1) City Council Meeting in Edmonds ■ One (1) meeting with Edmonds Petanque Club in Edmonds. • One (1) meeting with Edmonds Skatepark Committee in Edmonds • One (1) Chamber of Commerce Meeting in Edmonds • One (1) meeting for City of Edmonds internal (Parks and Planning) review in Edmonds ■ One (1) meeting with City of Edmonds Public Works to coordinate 6th Avenue Improvements (per additional services). • One (1) meeting with the Boys and Girls Club 3. 30% (Design Development, September —November 2018) No City review following 30% milestone, submittal is for internal review purposes only) 3.1 Incorporate and/or respond to Schematic Design submittal City review comments. City to provide one collated set of comments for response. 3.2 Attend one (1) meeting with client to review the schematic design phase and discuss construction budget for the site and landscape improvements, design development goals and schedule. 3.3 Review Schematic Design cost estimate and contribute to Value Engineering efforts by amending landscape scope as required to bring project into budget goals. 3.4 Lead team design development and coordination. Coordinate technical documentation for grading plan, demolition, layout, architectural, civil/stormwater, planting, irrigation and lighting plans in coordination with consultant team. 3.5 Attend one (1) meeting with the Edmonds Petanque Club to review and refine court design. 3.6 Attend one (1) meeting with Edmonds Skatepark Committee to review and refine skatepark/pumptrack design. 3.7 Consult on arts integration plan with Edmonds Cultural Services Manager. 3.8 Attend meeting and follow up with artist(s) to discuss concepts and park design integration. 3.9 Review and incorporate Edmonds standard details and related requirements. 3.10 Attend one (1) meeting with City in Edmonds to review 30% plans and outstanding issues Packet Pg. 198 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 6 of 11 3.11 Submit internal 30% Design. Deliverables include: ■ Demolition Plans • Civil Utility and Stormwater Plans • Grading Plans ■ Materials Plans, including Lighting and Furnishings • Planting Area Plans noting plant types (e.g., tree, shrub, groundcover); not specific plant species. ■ Irrigation Conceptual Zone Plans (includes point of connection, mainline routing, and irrigation value locations). • Architectural Plans • Lighting Plans • Electrical Plans • Mechanical Cut Sheets and Plans Water Feature Plans • Skatepark Plans • Draft basis of design memo summarizing assumptions, design intent, code requirements and draft specifications. • Draft specifications, including Division One. Meetings Summary: • Two (1) client review meetings in Edmonds. • Weekly conference calls with client • One (1) meeting with Edmonds Petanque Club ■ One (1) meeting with Edmonds Skatepark Committee • One (1) meeting with Edmonds internal review committee (Parks and Planning) in Edmonds to review 30% DD submittal. 4. 50%, 90% and 100% Design Construction Documentation (December 2018 -August 2019) City Review after 90% only. 4.1 Attend two (2) coordination meetings with The City of Edmonds. 4.2 After 30% and 90% submittals, review the construction budget, schedule and milestones. Attain approval from City to proceed with 100% Construction Documentation. 4.3 Lead design development and coordination of technical documents in coordination with consultant team. 4.4 Coordinate artist integration for each phase. 4.5 Produce 50%, 90% and 100% Construction Documents. Deliverables include: • Site Demolition Plans ■ Site Civil Plans and Details • Site Grading Plans • Site Materials and Furnishings Plans Packet Pg. 199 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 7 of 11 ■ Site Layout Plans • Soil Plans and Details + Planting Plans and Details • Irrigation plans and Details ■ Site Construction Details ■ Site Structural Plans and Details • Architectural Plans and Details ■ Lighting Plans and Details ■ Electrical Plans and Details ■ Water Feature Plans and Details • Skatepark Plans and Details ■ Specifications, including Division1 Specifications. 4.6 Submit 90% documents to City for review. The 50% and 100% milestones will be used for internal team review and QA/QC only. 4.7 Develop cost estimate at 90% submittal. 4.8 Complete geotech review at 50% internal review. 4.9 One (1) meeting with Edmonds Skatepark Committee after 50% review. 4.10 Prior to 100% submittal, contribute to Value Engineering efforts by amending landscape scope and drawings as required to bring project into budget goals. Value engineering drawing revisions after 90% Construction Documentation are not included in this scope of work. Meeting summary: • Two (2) client review meetings, in Edmonds. • One (1) meetings with Edmonds Skatepark Committee 6. Permitting (April — November 2019) 5.1 Submit preliminary and final stamped and signed documents to the client as required for permitting. The permits currently anticipated for this project are all under one umbrella permit package and include: a. ROW development (per optional services) b. Grading and park features c. Building plans d. Utility plans 5.2 Respond to permit comments during permitting. 5.3 Revise drawings and resubmit to the permit center if required. 6. Bidding (September - November 2019) L Packet Pg. 200 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 8 of 11 6.1 Produce Bid Set documents, based on 100% construction documents, including Division 1 Specifications. 6.2 Attend pre -bid conference. 6.3 Prepare addenda during bid period as necessary. 6.4 Assist in review of bids. Deliverables: • Permit drawings based on Construction Documents. Meetings: • One (1) pre -bid conference in Edmonds. 7. Services During Construction (December 2019 — December 2020) 7.1 Develop "For Construction" set of Construction Documents. 7.2 Attend (1) pre -construction meeting. 7.3 Review product submittals and shop drawings; respond to requests for information, produce change orders and clarification drawings as needed. 7.4 Attend twenty two (22) project meetings and Construction Observation site visits (one every other week), particularly at the following milestones: • Review of rough grading. • Review of hardscape layout. • Perform one nursery visits at milestones to review and tag plant material. • Review irrigation mainline layout and open mainline trenching. • Review of finish grading. • Review tree and/or plant material layout. • Review irrigation coverage. • Stormwater system review (civil) • Artwork integration review/observation • Additional milestones as defined by sub -consultants 7.5 Attend (1) substantial completion walk-through and develop a punch list. 7.6 Attend (1) final acceptance walk-through to review completion of the punch list. 7.7 Attend (1) warranty walk-through and develop a warranty list. 8. Project Closeout 8.1 Prepare record documents for all work within our scope based on contractor provided record drawings in CAD format. FEES: Packet Pg. 201 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 9 of 11 We propose the following fees: 1. Project Start Up 2. Schematic Design 3. Design Development (30%) 4. Construction Documents (50/90/100%) 5. Permitting 6. Bidding 7. Service During Construction 8. Project Close -Out Subtotal 9. 10% Design Contingency Total $31, 823.00 $159,872.00 $190,572.00 $475,588.00 $34,056.00 $20,178.00 $174,194.00 $12,067.00 $1,098,350.00 $109, 835.00 $1,208,185.00 plus expenses We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at 1.1 times our cost. OPTIONAL SERVICES: Based on our understanding of the project, and the information provided, we propose the following Optional Services. We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at cost. Project Understanding, Team Roles, and Assumptions enumerated in this Scope of Work shall also apply to these optional services. Parking Impact Study Conduct parking impact study related to Civic Center Playfield improvements. Walker Macy proposes Fehr & Peers to assist with the study. See attached proposal. Estimated Fee: $25,600 ROW Improvements Study grading on 6`h Avenue to determine feasibility of The Market Promenade and flush curb condition to a Schematic Design Level. Develop and document ROW improvements, per the approved Master Plan along 7ffi Avenue and 6th Avenue (from back -of -curb on the park -side) through Construction Administration. Estimated Fee: $51,775.00 10% Design Contingency $5,178.00 Total: $56,953.00 ASSUMPTIONS: 1. Our proposal is based on the above scope of work, attached limit of work, and a project construction budget not to exceed $10M. 2. Recent geotechnical investigation revealed conditions that may increase construction cost significantly above prior estimate. Reductions in park program or phasing may be required. Areas of park that require redesign may require additional services. Packet Pg. 202 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 10 of 11 3. The siting, if any, and scale of the future Boys and Girls Club will be determined prior to Schematic Design phase initiation. Redesigns for Club siting may require additional services. 4. All work in the right-of-way along 6th and 7th Avenues, as well as pedestrian crossings on 6th and 7th Avenues, are listed as optional services and are not included in the base scope and fee. 5. Changes to overhead power and other utilities along rights -of -way are not included in this scope of work. 6. Construction drawings will be provided or based upon Walker Macy standards. 8. Revisions to the construction documents due to value engineering which occur after 90% submittal will require Walker Macy to evaluate potential impact to fees. 9. Site visits in addition to those identified will require Walker Macy to evaluate potential impact to fees. 10. Walker Macy will provide complete Division One specifications (based on templates provided by the City of Edmonds) and will manage the submittal and RFI process. Walker Macy will attend all meetings outlined in the scope of work. Meetings beyond those noted will be additional services and will be billed as time and materials. 11. This proposal assumes the project will be constructed in one phase. If the project is broken into multiple design or construction phases, scope and fees will be re-evaluated. 12. Project is scheduled to be completed by December 2020. If project extends substantially beyond the scheduled date additional scope and fees will be re-evaluated. 13. The project team cost estimator will develop landscape and site improvements, quantity take -offs, and unit pricing. This information will be provided to Walker Macy for review as noted in the scope above. Walker Macy and the design team will evaluate quantities and unit cost and provide comments to client. 15. Design review services are not currently part of the proposed scope of services. 16. LEED documentation is not currently a part of the proposed scope of services. 17. Walker Macy is not responsible for verifying the accuracy of Contractors' record documents. 19. Walker Macy will provide typed CSI-formatted specifications. 20. City arborist will provide assessment of existing trees within proposed limits of work. 21. KPFF provided the City of Edmonds a schematic side sewer stub location on 11.30.17 for the future restroom and water feature. We assume the new 8 inch SS Main and stub outs will be in place prior to construction of Civic Field and be completed by the COE. Future coordination for this 8 inch SS Main will include coordination at the view terraces." 22. City review and feedback duration is assumed at 40 days. If this review period extends substantially beyond the expected duration, impacts to team fees and project schedule will be re- evaluated. Please contact me if you have any questions, require clarification, or if we can be of further assistance. We look forward to working with you on the Civic Center Playfield Improvement Project. Sincerely, WALKER MACY Packet Pg. 203 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Civic Center Playfield March 16, 2018 Page 11 of 11 Chris Jones Principal cjones@walkermacy.com Approved: Name and title Date Packet Pg. 204 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a m K w V iw K H .n K 8 8 $ 8 $ 8 8 5 Z N K 8 8 8 pk N 71 p 4 $ g H a A u Je IE t4 E $ r M a a E v a g Yft 4 o} E u p E y `o o c E Q` E E Fr6 S� a E Jti U $ 9 D-- E $ F E l� a_ o u U 5 u E n w — E- �7 it3 c E g ffi 3 > > i BE - > > > E m n E v E c �gg C C G n g- .e E dddddSllli E ,� £ £:l ii 5 a S q q g E` ,�i a84 5Na [[ 4 kkk-,i I I [[I ry Packet Pg. 205 o ms)nEnvelope ID:@cc U0-52D$408SA7 m- es mEB@ B.B.a - ! � ^ ■ ) [ ° | /2 § )� \ $§ , - \ \ \ )\ \ / | ) ! 9 ]}\ � , ■ R S , ,�,2,, , ,!!!!l1;:1; � `■�E . , ,�, �... .. , � , .�...�.�,.� ., k \ ( k _ „ �,� ��, ,_ „ ..,�«■o : I ,_,,,•,_,__,.-,,,�--a k \ !\|) \ ! 0 o \�j\)/ - \! : !` ■� 2) _ = k' \)f|}; )k \L2 • {t!\`' § |!»-��,:;\)!;`�•.1=;) t. !!-\§::t:{;t; K » : .w�.|\�� |�7)= )k§ ■� -.,,E Packet Pg. 206 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a 4 i ? 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" | IF !■| |. r� . !| 2! |z If222!® !!!� ' r|!§})}|}��■ ll;;;| �l.• !, !!|= ! laa. f \ , [ | Packet Pg. 210 1 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a { of EOAiD ip Ci of Edmonds Dave Earling Mayor 700 MAIN STREET • EDMONDS, WA 98020.425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for the Edmonds Civic Center Playfield Project ("Project"), dated April 27, 2018 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties desire to amend the Underlying Agreement to incorporate an extension of the scope of services to be performed, as well as an increase in the budget to cover the additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: (a) Section 1 ("Scope of work") — The Scope of Services attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"). (b) Section 2 ("Payments") — The Fee Schedule incorporated into Exhibit A is in addition to and shall supplement the Fee Schedule set forth in Exhibits A and B of the Underlying Agreement and referenced in Section 2 ("Payments"). Subsection A of Section 2 shall be amended to read as follows: Packet Pg. 211 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Amendment No. 1 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference, and the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, THREE HUNDRED FIFTY-SIX THOUSAND, THREE HUNDRED FORTY DOLLARS ($1,356,340.00). (c) Section 4 ("Time of performance") — Section 4 shall be amended to read as follows: 4. Time of nerformanee_ The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments, anticipated in each calendar year): 2018: Civic Center Playfield: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3. 30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total for 2018: $420,494 (plus expenses) 2019: Civic Center Playfield: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Yost Park Stormwater Dgign: 1. Infiltration Feasibility Evaluation: $41,713 (including expenses) 2. Site Survey: $15,300 (including expenses) 3. Design and Permitting: $37,150 (including expenses) 4. Infiltration Testing: $19,232 (including expenses) Total for 2019: $696,199 (plus Civic Center Playfield expenses) 2020: Civic Center Playfield: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Yost Park Stormwater Design: 1. Construction Administration: $7,260 (including expenses) 2. Project Management: $2,500 (including expenses) Total for 2020: $214,647 (plus Civic Center Playfield expenses) Packet Pg. 212 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Amendment No. I to Professional Services Agreement, Pap 3 Total for Civic Center Playfield expenses: $25,000 GRAND TOTAL: $1,356,340 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this 6 day of November, 2019. CITY[OF EMWNDS WALKER MACY , L Y D. e�5�- �,,- vI O. Earling, Mayor Chelsea McCann, Principal AT BIAUTH ATED: ott Passey, it Clerk APPRgQy�,Bf Q FORM: � r Office of the City Attorney 0' EG6 KJ STATE OF W A SION/1TON) )ss COUNTY OF .L/uff H oC. ) On this 0+k.day of L(Wf,MLgr 2019, before me, the under -signed, a Notary Public in and for the State of duly commissioned and sworn, personally appeared Chelsea McCann, an e e IN ed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. OFFICIAL STAMP LEONA MAY MILLER NOTARY PUBLIC-OREGION COMMISSION NO.951911 CRY COMMISSION EXPIRES JULY 11, 2020 My commission expires JA if 120Z0 Packet Pg. 213 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Exhibit A �%� Scope of Work / Fee Schedule WALKERI MAC !�% LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING November 7, 2019 Shannon Burley Deputy Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield, Stormwater Design at Yost Park Dear Shannon, Due to high groundwater conditions at the Edmonds Civic Center Playfield (ECCP) site, the project team encountered challenges in designing a code -compliant, on -site stormwater detention system for the proposed development. As a result, the City of Edmonds (City) and the ECCP design team are exploring the feasibility of installing stormwater infiltration facilities at City -owned Yost Park as a "detention trade" to partially satisfy flow control requirements at ECCP. The design at Yost will focus on shallow infiltration facilities (infiltrating bio retention) rather than UIC wells based on preliminary site evaluation conducted by Shannon & Wilson. Walker Macy proposes the following sub -consultant team to assist us on the project: • Geotechnical: Shannon & Wilson • Civil Engineer: KPFF Consulting Engineers • Survey: KPFF Consulting Engineers SCOPE OF WORK: 1. Infiltration Feasibility Evaluation 1.1. Conduct a site visit with the City to identify drilling locations. 1.2. Drill and install two wells approximately 80 feet deep. Each well will be competed with a flush - mounted monument. 1.3. Perform geotechnical laboratory tests on the samples. 1.4. Perform visual geologic reconnaissance of the steep slopes between the Yost pool and parking areas. 1.5. Prepare a report detailing the results of the field explorations, site reconnaissance and laboratory testing. 2. Site Survey 2.1. Perform site survey to establish site control and mapping points on Washington State Plane Coordinates NAD 83/91 and vertical datum on NAVD 88 2.2. Prepare boundary base map and plot easements affecting the subject property, 2.3. Perform topographic survey of the site as outlined by the design team. 1218 30 AVE, SUITE 1310 1 SEATTLE, WA 98101 1 PHONE: 208,582,38N I WES! WALKrA MAGY,C01A Packet Pg. 214 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 2 of 3 3. Design and Permitting 3.1. Review project Survey 3.2. Produce 50% Design and Permit Submittal. Deliverables Include: • Site Demolition Plan TESC Plan and Details • Paving and Grading Plan and Details • Storm Drainage Plan, Profiles, and Details • Storm Drainage Report • Planting Plans and Details • Specifications 3.3. Incorporate City review comments after the 50% submittal. 3.4. Prepare single cost estimate 3.5. Prepare Bid Set after completion of permitting. 3.6. Attend four team meetings by conference call or web meeting 3.7. Perform three site visits 4. Infiltration Testing 4.1. Conduct a site visit to mark a maximum of four test pit excavation locations. Excavation to be performed by the City. 4.2. Perform geotechnical laboratory tests on the retrieved soil samples 4.3. Prepare summary geologic logs based on field observations and geotechnical laboratory testing, and present observed and recommended design infiltration rate values 5. Construction Administration 5.1. Respond to submittals and requests for information (RFls) from the contractor 5.2. Perform up to four site visits during construction SCHEDULE: • We assume design duration of six months, starting when we receive the project survey and notice to proceed. ASSUMPTIONS: • Wall Design is not included (not anticipated). • Irrigation, if required, will be documented as design -build. • SWPPP is not anticipated since site disturbance will be less than 1 acre • KPFF assumes the design and permitting of a maximum of two shallow infiltration facilities (infiltrating bioretention). A project survey is currently being completed for Yost Park; upon receipt of that survey, KPFF will review existing conditions and determine whether or not two infiltration facilities will be sufficient. If more than two are required, we will request additional services. Packet Pg. 215 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 3 of 3 • Per Preliminary information provided by Shannon & Wilson, an infiltration rate of 1-2inches per hour is available at the site. Shannon & Wilson will perform field testing at the actual proposed infiltration sites to better estimate infiltration rates. • Re -grading will be limited to small areas where minor modifications to drainage patterns are necessary. This will generally be accomplished through a grind and overlay of existing asphalt surfacing. • Division 1 specifications will be provided by the City. • Infiltration test pit excavation will be completed by the City. Test pit locations will be marked in the field by the design team. FEES: We propose the following fees: 1. Infiltration Feasibility Evaluation 2. Site Survey 3. Design and Permitting 4. Infiltration Testing 5. Construction Administration 6. Project Management Total $41,713.00 $15,300.00 $37,150.00 $19,232.00 $7,260.00 $2,500.00 $123,155.00 including expenses We propose to bill monthly on a time and materials "not -to -exceed" basis. Client authorization is required for any work beyond the established limit. Please contact me if you have any questions, require clarification, or if we can be of further assistance. Sincerely, WALKER MACY Andrea Kuns Senior Associate akuns@walkermacy.com Approved: Name and title Date Packet Pg. 216 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a � pS Ell*raj City of Edmonds Mike Mayor 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT qo AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for ("Project"), dated April 27, 2018 ("Underlying November 18, 2019 ("Amendment No. 1 "); and the Edmonds Civic Center Playfield Project Agreement") and amended that agreement on WHEREAS, Section 12 of the Underlying Agreement provides that the parties may make changes through amendments to the Underlying Agreement that are approved in writing by both parties; and WHEREAS, the Underlying Agreement and its Amendment No. 1 incorporate a Scope of Work for the Project consultation work and a budget for this work; and WHEREAS, the parties desire to further amend the Underlying Agreement to increase the budget to cover additional fees for the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, as amended by its Amendment No. 1, both of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, are further amended in, but only in, the following respect: (a). Section 2 ("Payments") — The Fee Schedule set forth in Exhibit B to the Underlying Agreement and referenced in Section 2 ("Payments"), as amended by Amendment No. 1 and its Exhibit A, shall be further amended to provide for additional fees for prior authorized work as well as an adjustment in billing rates for the consultant team. Subsection A of Section 2, which was revised by Amendment No. 1, is hereby further amended to read as follows: Packet Pg. 217 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 Amendment No. 2 to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule in Exhibit B; the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A to Amendment No. 1; and the fee amendment for prior authorized work and adjustment for 2021-2022 billing rates set forth in Exhibit A to Amendment No. 2, all of which are attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, FOUR HUNDRED FORTY-SEVEN THOUSAND, EIGHT HUNDRED THIRTEEN DOLLARS ($1,447,813.00). 2. In all other respects, the Underlying Agreement, as amended by its Amendment No. 1, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. September DATED this 8 th day of 3* 2021. CITY OF EDMONDS WALKER MACY DocuSigned by: 17A625EA7657432... Michael Nelson, Mayor ATTEST/AUTHENTICATED: E DocuSigned by: Cb{f pass" 78732FF8F8DD4AB... Scott Passey, City Clerk APPROVED AS TO FORM: DocuSigned by: 25BFC07762F2449... Otuce or the City Attorney Digitally signed by Chelsea McCann Chelsea McCann DN:c=US, cn=Chelsea McCann, -Walker Macy Llc,email=cmccann@walkermacy.com Date: 2021.09.0817:06:01-07-00' Chelsea McCann, Principal Packet Pg. 218 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 Amendment No. 2 to Professional Services Agreement, Page 3 8.8.a STATE OF WASHINGTON) )ss COUNTY OF ) On this day of 2021, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Chelsea McCann, and executed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 219 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 Amendment No. 2 to Professional Services Agreement, Page 4 8.8.a EXHIBIT A Scope of Work / Fee Schedule Packet Pg. 220 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a WALKERI MACY LANDSCAPE ARCHITECTURE URBAN DESIGN PLANNING April 7, 2021 Angie Feser Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — Contract Amendment Request Dear Angie, We appreciate the opportunity to submit the following contract amendment request for landscape architectural services at Edmonds Civic Field. SCOPE OF WORK: 1. Amendment for prior authorized work: 1.1 We received prior authorization to complete the work associated with the proposals listed in the table below. Our team is requesting additional fees for the total value of these less the unallocated (management reserve) fee that was remaining in our contract. May 2020 Bidding Support $9,450.00 September 2020 Yost Re -Design $60,164.00 September 2020 Geotech Explorations $17,610.00 September 2020 Re -Bid Task 1 $39,950.00 March 2021 Re -Bid Task 2 $29,388.00 2. Adjustment for 2021 — 2022 billing rates: 2.1 The billing rates for the consultant team have increased an average of 4%. We are requesting additional fee for the Construction Administration scope of our work that is to be completed in 2021 and 2022. Packet Pg. 221 DocuSign Envelope ID: 61CC8E20-52D3-408C-A7D6-52BA8A96EBE1 8.8.a Edmonds Civic Center Playfield April 7, 2021 Page 2of2 FEES: We propose the following fees: 1. Prior Authorized Work 2. Billing Rate Adjustment Tota I : $78, 973.00 $12,500.00 $91,473.00 plus expenses All assumptions and conditions of the original contract apply to this proposal. Please contact me or Lara Rose if you have any questions, require clarification, or if we can be of further assistance. We look forward to continuing to work with you on the Civic Center Playfield Improvement Project. Sincerely, Andrea Kuns Senior Associate akuns@walkermacy.com Packet Pg. 222 9.1 City Council Agenda Item Meeting Date: 03/21/2023 2023 Edmonds Climate Action Plan Staff Lead: Susan McLaughlin, Tristan Sewell Department: Planning & Development Preparer: Susan McLaughlin Background/History The City of Edmonds recognizes that global climate change brings significant risks to our community. At the same time, the City understands its responsibility to lead both within our own community and the Puget Sound region. In September 2006, the City of Edmonds formally expressed support for the Kyoto Protocol, adopted the U.S. Mayors Climate Protection Agreement, and joined the International Council for Local Environmental Initiatives. The City developed its first Climate Action Plan in 2010 and an Energy Plan for City operations in 2012. In June 2017, Council committed to achieve or exceed the goals established in the 2016 Paris Climate Agreement locally. The City also commissioned a greenhouse gas emissions inventory of 2017 to better understand local emissions sources and form the baseline of this 2023 Climate Action Plan. The City hired Environmental Science Associates (ESA) to help develop this iteration of our Climate Action Plan. After hosting multiple open houses and workshops, administering surveys to collect community feedback, and incorporating contributions from the Mayor's Climate Protection Committee, this draft is ready for Council review. If we commit to the bold actions in this plan, we can achieve carbon neutrality by 2050 and in turn, we will improve the quality of life for future generations. Narrative Staff has attached the proposed 2023 Climate Action Plan, the Executive Summary brochure, and the implementation timeline to this agenda memo. Staff Recommends that Council adopt the 2023 Climate Action Plan by Resolution, which is also attached. Attachments: Edmonds CAP Brochure FINAL Edmonds CAP implementation timeline v3 2023-03-16 City of Edmonds resolution.Climate Action Plan Edmonds CAP Document 2023-03-17 final draft Packet Pg. 223 9.1.a CITY OF EDMONDS OV EDA Uti 71) CLIMATE ACTION PLAN 2023 a M IL a EXECUTIVE SUMMARY BROCHURE o r Q m For over a decade, Edmonds has been committed to preventing the hart E from climate change. From sea level rise that causes erosion and floodir v to drought and higher land temperatures that will destroy crops and fore and rising ocean temperatures and acidity that will affect marine species E which much of the web of life depends, Edmonds recognizes that it b& w responsibility to take action as citizens of the world and stewards of c J environment. z In 2010, the City adopted a Climate Action Plan (CAP) to substantially red u U. greenhouse gas (GHG) emissions. Starting in 2018, local consultants wE s hired to prepare a new GHG inventory and to advise the City on updati o its CAP. This plan focuses on the most important steps Edmonds can take m address climate change. Q Global climate change is already harming the Pacific Northwest, and expected to grow worse and become irreversible unless human-generat GHG emissions can be eliminated. To achieve a future Edmonds commun with a high quality of life that is sustainable and equitable for all resider eliminating GHG emissions is critical. The most important finding of this update to Edmonds' CAP is that t Edmonds community has not kept pace with its goals to reduce GI emissions. To avert the worst harm from global climate change, we mi achieve an even more ambitious rate of emissions reduction. The City adopted Resolution 1453, which commits Edmonds to a scienc based target of 1.5°C global temperature rise. To meet that target mez the community must be carbon neutral by 2050. We have a long way to c but we have reason to hope we can get there. This Plan provides a roadmap and a few indicator metrics that will help t community know how we are doing. It is a call to action. The tools to addrE the climate crisis have never been better and they are improving steadily... will take effort on the part of the City, state and federal governments and individuals to make use of those tools. It is time to get tow Packet Pg. 224 hEk Equity AA C Frontline communities, those most likely to be affected by climate change, are often more resource efficient than the general population, with lifestyles that help achieve the community's climate action goals. They often live in higher density housing, consume less energy per capita, and rely on public transit. However, intersecting vulnerabilities and socioeconomic determinants, such as preexisting health conditions, physical location, historic marginalization, social context, and income stability, can make these communities more susceptible to threats of climate change. Edmonds' 2017 GHG emissions were an estimated 750,000 MT CO2e, including both local emissions that occur within the city limits and imported emissions generated elsewhere to produce the goods, food, and services consumed in Edmonds. Total local and imported emissions in 2017 were approximately 17.2 MT CO2e per capita. For comparison, in 2017 the global per capita average was 6.4 MT CO2e and the US average was 17.3 MT CO2e2. Other key observations include: • Residential buildings have more than double the impact of commercial buildings Climate equity ensures a fair distribution of the benefits of climate action and resilience efforts asthe communitytransitionsto a low • carbon future, reducing disparities. 2017 Community GH( Emissions (MTCO2e) 750,000 500,000 250,000 Local + Imported 75% of natural gas was consumed by Emissions the residential sector, and nearly 25% by the 0 Buildings commercial sector • Transportatior Refrigerant Passenger transport, primarily in cars, is the Waste leading source of transportation -related local emissions Strategies and Top Actions Each action is accompanied by two icons: one indicates how important it is in reducing or preventing GHG emissions, and GHG the other indicates how much influence the City has over the Reduction Who is Outcome. Potential Responsik BE-1: Replace Fossil Fuels used in Buildings with Renewable Energy Resources BE-1.1: Adopt appropriate zoning allowances to facilitate installation of Medium City renewable energy projects and energy efficient equipment. BE-1.2: Provide financial -assistance programs for solar energy projects Medium City and energy efficient equipment. Improve Energy EfficiencyExisting Buildings BE-2.1: Support legislation requiring gas supply systems statewide to High State be carbon -neutral by 2045. BE-2.2: Create and implement a green building incentive program. Low City BE 3: Require the Design and Construction of New and Remodeled Buildings to Meet Green Building Standards BE-3.1: Adopt regulations to require new multi -family and commercial Medium City buildings to be 100% electric by 2023. BE-3.2: Require that all new multi -family residential and commercial Medium City buildings and any major commercial remodeling projects meet LEED or similar built green standards: LEED Gold for Commercial and LEED Silver for multifamily, to implement Resolution 1168. FL r_ 0 U a a� 0 E c 0 w Packet Pg. 225 GHG I 9.1.a Reduction Strategies and Top Actions Potential Responsible TR-1: Reduce Vehicle Miles Traveled (VMT) through Sustainable Land Use TR-1.1: Adopt a multimodal level of service to enable complete streets Medium City outcomes. TR-1.2: Develop code and zoning supporting mixed -use and transit- High City oriented development in neighborhood commercial centers. Reduce VMT by ImprovingSystems TR-2.1: Coordinate transit agencies to increase service and improve Medium Transit convenience to access new light rail connections. Agencies City and TR-2.2: Promote Sounder commuter rail stop in Edmonds. Low Transit Agencies TR-2.3: Invest in transit stop amenities to improve the ridership Medium City and experience (e.g. shelter, bench, lighting). Transit = Agencies a Reduce by Committing to. Complete Street Approachc 0 TR-3.1: Install one bike rack per block in neighborhood districts. Low City Q TR-3.2: Establish a complete streets process and steering committee Medium City 2 for capital projects. M E TR-3.3: Develop a pedestrian priority investment network and triple Medium v City funding in the Capital Improvements Plan. -Ua ' Reduce VMT throughRequirementsqrc TR-4.1: Explore bike and scooter share programs within the City of Medium City Edmonds. LU TR-4.2: Formalize hybrid work options for City employees. Low J City z TR-4.3: Explore developing car share facilities with ferry system. Medium City and WSDOT TR-5: Promote Low -Carbon Vehicles and Other Methods of Reducing Emissions from Vehicles 0 TR-5.1: Adopt standards for charging stations in public rights -of -way. High City m IL TR-5.2: Convert City fleet to electric vehicles. Medium City v TR-5.3: Add charging stations to all city owned facilities including parks. Medium City c E w GHG Reduction Who is Strategies and Top Actions Potential Responsik EN-1: Maintain or Increase Carbon Sequestration in Trees and Natural Areas EN-1.1: Adopt a canopy coverage target for the city. Low City EN-1.2: Identify pockets of woodlands and marsh land that the City Low City could purchase to add to our parks system. EN-1.3: Identify City parks and open spaces where carbon Low City sequestration could be increased. EN-2: Explore Other Methods for Offsetting Edmonds'GHG Emissions EN-2.1: Develop a periodic calculation of the gap between Edmonds' Low City targeted GHG emissions reductions and actual. EN 2.2: Engage in a regional conversation about offsetting GHGs. Low City EN-2.3: Include a calculation of the social and mortality costs of carbon Low City that would result from each Comprehensive Plan update Packet Pg. 226 GHG Reduction Who is Strategies and Top Actions Potential ResponsiH— EN-3.1: When planning for climate change adaptations, assess which N/A City communities would be most affected and who would benefit most. EN-3.2: Develop a plan for adapting to sea level rise in Edmonds. N/A City EN-3.3: Evaluate risks to stormwater infrastructure from higher intensity N/A City storms, and develop plans to upgrade system and development codes. GHG Degre( Reduction of City Strategies and Top Actions Potential Contro LC-1.1: Reduce barriers to achieving Edmonds' zero -waste goal. Medium City a c City and LC-1.2: Increase recycling bins in partnership with local businesses. Medium Business Q Partners a; M E LC-1.3: Require recycled products for City -produced printed materials. Low City v LC-2: Increase Local Food Production W '0 LC-2.1: Educate smaller households on ways to reduce food waste. High City E LC-2.2: Educate consumers on the GHG and health benefits of N/A City w consuming less pre -packaged food. J LC-2.3: Involve community in identifying property, both City -owned and Low City z private, as potential sites for neighborhood public "P-Patches." U. To address the reduction gap identified in the tool, replacing fossil -fuel based gas, carbon - neutral refrigerants, carbon sequestration, and other measures are needed to meet our GHG emissions targets for 2050. d L t (i O m Annual Annual a MonitoringGIHIG GHG - Savings BE-1 * - - Number of new residential and commercial soli PV systems installed E 3,157 6,253 Percent of residential and commercial area retrc W BE-2 Savings from 2017 improvements to wastewater _ 417 417 treatment plant BE-3 3,272 7,870 Percent of new, LEED-Certified residential and s commercial development T 4,781 5,737 Number of multi -family units built in activity cen Q ■ TR-2 3,792 4,807 Percent of commuters using public transportatic 880 2,177 Percent of commuters walking or biking to work ■ TR-4 8,700 9,229 Percent of commuters carpooling and/or utilizin an alternate work week 50,73 Wber of electric vehicles EN-1 131 262 Number of trees planted 3,257 4,343 Tonnage of solid waste qenerated 79,121 122,141 Total Reduction (MT CO e) 64,745 188,918 1.5°C Scenario Target Reduction (MT CO e) -14,376 66,778 Reduction still Needed to Reach Target (MT CO. 122% 65% Percent of Taraet Achieved *Although this metric will not help reduce GHG after the electric grid is carbon neutra 2030, prior to that date, cumulatively it will produce enough electricity to reduce GHC by approximately 12,000 MTCO2e. climateaction@edmondswa.gov edmondswa.gov/services/sustain Packet Pg. 227 9.1.b BE Buildings and Energy Mitigation Degree of City potential influence Implementation Timeline BE-1 Replace Fossil Fuels Used in Buildings with Renewable Energy Resources Adopt appropriate zoning allowances to facilitate installation of renewable energy projects and energy 1.1 efficient equipment, such as height and side setback exceptions for heat pumps. M H By 2024 Provide financial assistance programs such as low interest loans or grants for installation of solar energy projects and energy efficient equipment for affordable housing projects, including residences and 1.2 community facilities. M H By 2024 1.3 Promote electrification of heating and hot water for all small business spaces by 2035. M L By 2035 1.4 Promote electrification of all businesses, including heating, hot water, and cooking, by 2050. M L By 2050 Educate the homeowners, renters, apartment managers, and businesses on the energy efficiency and 1.5 cost effectiveness of electric heat pump heating and hot water systems. L H Ongoing 1.6 Restrict or prohibit the use of fossil fuels for lawn equipment and outdoor heating. L H By 2025 BE-2 Improve Energy Efficiency of Existing Buildings and Infrastructure 2.1 Support legislation to require gas supply systems statewide to be carbon -neutral by 2045. H L By 2045 2.2 Create and implement a green building incentive program. L H 2O23 d C 2.3 Continue to improve energy efficiency of the City's wastewater treatment plant. L H Ongoing O V BE-3 Require the Design and Construction of New and Remodeled Q Buildings to Meet Green Building Standards r 3.1 Adopt regulations to require new multi -family and commercial buildings to be 100%electric by 2024. M H By 2024 E Require that all new multi -family residential and commercial buildings and any major commercial (( j remodeling projects meet LEED or similar built green standards: LEED Gold for Commercial and LEED N 3.2 Silver for multifamily, to implement Resolution 1168. M H By 2025 C Support changes to State building code to achieve net -zero energy consumption in new buildings by O 3.3 2030, including requiring new single-family residences to be all electric. H L By 2030 E 3.4 Convert all City facilities to electric heat and hot water by 2035. L H By 2035 'D W 3.5 Prohibit the use of fossil fuels for outdoor heating at commercial facilities. L H By 2025 . . M TR Transportation = TR-1 Reduce VMT through Sustainable Land Use G1 1.1 Adopt a multimodal level of service to enable complete streets outcomes. M H By 2025 E a+ Develop code and guidelines and zoning that support mixed -use and transit oriented (Highway 99 and = downtown) development in neighborhood commercial centers to encourage close -to -home local O 1.2 shopping and employment opportunities. H H By 2025 +=' M Provide tax or other incentives for low income or affordable housing projects in the City's activity 1.3 centers. M H By 2030 d Encourage more businesses to locate in Edmonds, such as by increasing commercial capacity by N allowing commercial uses in more locations, by permitting more intensive uses, or reducing parking Q. 1.4 requirements in areas well served by transit. M H Ongoing TR-2 Reduce VMT by Improving Transit Systems d Q Coordinate transit agencies to increase service and improve convenience to access new light rail (� 2.1 connections. M M Ongoing to 2.2 Promote Sounder commuter rail stop in Edmonds. L L Ongoing C 2 3 Invest in transit stop amenities to improve transit ridership experience (e.g. shelter, bench, lighting). M L Ongoing O E W TR-3: Reduce VMT by Committing to a Complete Street Approach }; 3.1 Commit to installing one bicycle rack per block within in neighborhood districts. L H By 2025 = d Establish a complete streets process for capital projects and a complete streets steering committee to E 3.2 sign off on compete streets recommendation or exemptions. M H 2O23 3.3 Develop a pedestrian priority investment network and triple funding in the Capital Improvements Plan. M H By 2024 M Adapt streets for people purposes periodically, such as "Walkable Weekends" to promote walking as a 3.4 community activity that also supports local businesses. L H Ongoing 3.5 Require bike parking and a -bike charging in new commercial and multifamily. L H Complete TR-4 Reduce VMT through Vehicle Sharing and Flexible Work Requirements 4.1 Explore bike and scoot share programs within the City of Edmonds. M H By 2024 4.2 Formalize hybrid work options for City employees. L H By 2024 4.3 Explore opportunities to develop car share facilities with ferry system. M M by 2024 4.4 Increase utilization of the city commute trip reduction program for employees. L L Ongoing TR-5 Promote Low -Carbon Vehicles and Other Methods of Reducing Emissions from Vehicles 5.1 Adopt standards for the placement of charging stations in public rights -of -way. H H By 2025 5.2 Convert City fleet to electric vehicles. M H Ongoing Packet Pg. 228 9.1.b 5.3 Add charging stations at all City -owned facilities including parks. M H By 2035 Adopt a policy to limit vehicle idling, including the posting of appropriate signs at businesses and holding areas, such as school and ferry areas. This action would include evaluating how to equip City 5.4 trucks with auxiliary electrical systems for illumination and warning signs. M L By 2025 5.5 TR 5.9: Support the long-term plan for electrifying the Washington State ferry fleet. M L By 2040 EN Environment EN-1 Maintain or Increase Carbon Sequestration in Trees and Natural Areas 1.1 Adopt a canopy coverage target for the city. L H By 2024 1.2 Identify pockets of woodlands and marsh land that the City could purchase to add to our parks system. L H Ongoing 1.3 Identify City parks and open spaces where carbon sequestration could be increased. L H By 2024 1.4 For fee -in -lieu mitigation sites, prioritize sites that sequester carbon. L H By 2030 Update the City Street Tree Plan to prioritize increasing tree cover in appropriate places along the city's 1.5 street rights -of -way„ especially in areas of low canopy coverage. L H By 2024 Explore application of biochar from the wastewater treatment plant to sequester carbon and improve By 2024 1.6 soils in parks and residential developments. L L Assess the health of and changing stress on Edmonds' urban forest and develop strategies to prevent 1.7 loss of trees to heat, drought, and insects. L M By 2025 EN-2 (track our progress and seek to offet our emmissions) Explore Other Methods for Offsetting Edmonds' GHG Emissions Develop a periodic calculation of the gap between Edmonds' targeted and actual GHG emissions 2.1 reductions, for the metrics in this plan. L H Every 3 years 2.2 Engage in a regional conversation about offsetting GHGs. M H Ongoing Include a calculation of the social and mortality costs of carbon that would result from each 2.3 Comprehensive Plan update. L H By 20024 For any emissions that are not offset per metrics the tracking tool, prepare a calculation of the social 2.4 and mortality cost on an annual basis. L H Annually 2.5 Explore purchase of GHG offsets. L H By 2024 EN-3 Prepare for the impacts of climate change N/A H When planning for any climate change adaptations, include an assessment of which parts of the 3.1 community would be most affected and who would benefit most from the measures proposed. N/A H By 2024 3.2 Develop a plan for adapting to sea level rise in Edmonds. N/A H By 2024 Evaluate the risks to stormwater infrastructure from higher intensity storms, and develop plans for 3.3 upgrades to the system and development codes, if necessary. N/A H By 2024 Develop a program to achieve water conservation in existing buildings and landscaping, with a goal of 3.4 reducing per capita water use 7% by the year 2035. N/A By 2024 Include measures in the City's Emergency Management Plan to ensure local energy supply at City operated mass care facilities, such as solar power and battery storage, in the event of electrical outages 3.5 due to extreme weather or fires. N/A H By 2025 3.6 Create a network of emergency cooling centers to be available during extreme heat events. By 2025 LC Lifestyle and Consumption LC-1 Reduce material consumption, waste generation, and resource depletion M H 1.1 Reduce barriers to achieving Edmonds' zero -waste goal. M H ongoing 1.2 Increase recycling bins in partnership with local businesses. L H ongoing 1.3 Require recycled products for City- produced printed materials. L M By 2025 1.4 Educate homeowners in composting. ongoing LC-2 Increase local food production H M 2.1 Educate people in smaller households on ways to reduce food waste. N/A L ongoing 2.2 Educate consumers on the GHG as well as health benefits of consuming less pre -packaged food. M M ongoing Involve community in identifying City parks and other property, both City -owned and private, as 2.3 potential sites for neighborhood public "P-Patches." L M By 2030 2.4 Continue to promote local farmers' markets. L M ongoing Packet Pg. 229 9.1.c RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE 2023 CLIMATE ACTION PLAN. WHEREAS, the City of Edmonds recognizes that global climate change brings significant risks to our community; and WHEREAS, the city understands its responsibility to lead both within our own community and the Puget Sound region; and WHEREAS, in September 2006, the City of Edmonds formally expressed support for the Kyoto Protocol, adopted the U.S. Mayors Climate Protection Agreement, and joined the International Council for Local Environmental Initiatives; and WHEREAS, the city developed its first climate action plan in 2010 and an energy plan for city operations in 2012; and WHEREAS, in June 2017, Mayor Dave Earling signed onto the Mayors' National Climate Action Agenda and the city council committed to achieve or exceed the goals established in the 2016 Paris Climate Agreement locally; and WHEREAS, the city also commissioned a greenhouse gas emissions inventory of 2017 to better understand local emissions sources and form the baseline of a forthcoming update to the climate action plan; and WHEREAS, in late 2020, the city hired Environmental Science Associates (ESA) to develop the city's next climate action plan; and WHEREAS, after hosting multiple open houses and workshops, administering surveys to collect community feedback, and incorporating contributions from the Mayor's Climate Protection Committee, the 2023 Climate Action Plan is ready for city council action; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The 2023 Climate Action Plan, which is attached to this resolution as Attachment 1 and incorporated herein by this reference as if fully set forth, is hereby adopted. RESOLVED this day of March, 2023. CITY OF EDMONDS MAYOR, MIKE NELSON Packet Pg. 230 9.1.c ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 231 9.1.d CITY OF OV E D EDMONDS y � L � I 1 11C. 18y� CLIMATE ACTION PLAN FEBRUARY 2023 DRAFT Q Packet Pg. 232 9.1.d 61MMEWAft SECTION 1 SECTION 2 A Call Introduction to Action SECTION 7 Environment 44 9 SECTION 8 Lifestyles and Consumption 53 SECTION 3 Summary of GHG Inventory IS SECTION 9 Tracking Progress 59 CONTENTS Packet Pg. 233 SECTION 6 Equity Buildings Transportation and Energy and Land Use SECTION 9 References and Source Material 63 CONTENTS Packet Pg. 234 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 235 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Global climate change is already harming many regions, including the Pacific Northwest. It is expected to grow worse and become irreversible unless human -generated greenhouse gas (GHG) emissions can be eliminated. To achieve the future Edmonds has envisioned for itself in its Comprehensive Plan, a community with a high quality of life that is sustainable and equitable for all residents, Edmonds recognizes that eliminating GHG emissions is critical. This cannot be accomplished without action at every level from national, state, local, and individual. Edmonds passed resolutions, developed a Climate Action Plan (CAP) in 2010, and taken several steps toward implementing that plan. The concentration of carbon in the atmosphere, a key indicator of GHG levels, has more than doubled since the beginning of the Industrial Revolution. However, the most important finding of this update to Edmonds' Climate Action Plan is that the Edmonds community has not kept pace with its own goals for reducing GHG emissions. Edmonds is not alone in failing to do so - most nations also failed to achieve the reductions agreed to in the 1997 Kyoto Protocol. As a result, an even more ambitious rate of emissions reduction must be achieved to avert the worst harm from global climate change that is being driven by GHG emission. The City took its first step with adoption of Resolution 1453, which commits the City to a science -based target of 1.5 degree Celsius global temperature rise.' To meet that target, the Edmonds community must be carbon neutral by 1 See the Introduction for an explanation of this target. 2 See the Summary of GHG Inventory for further details. A Call To Action 2050. We have a long way to go, but, as this plan shows, we have reason to hope we can get there. "When the well is dry, we know the worth of water." - Benjamin Franklin Edmonds adopted its first Climate Action Plan in 2010. That plan set goals that seemed ambitious but achievable: reduce emissions to 7% below 1990 levels by 2012 (per the Kyoto Protocol), 25% below 1990 levels by 2035, and 50% below 1990 levels by 2050 (per Washington State GHG goals in place at the time). As a part of this current update, the City conducted another inventory of GHG emissions in 2017. The 2017 inventory found that Edmonds reduced GHG emissions in some sectors but increased emissions in others. The largest driver of these increases is emissions from on -road transportation, which increased 27% between 2000 and 2017. In addition, natural gas consumption in buildings increased by 25%.2 The inventory concluded that, 12 years after setting plans to begin reducing GHG Despite Edmonds' stated commitment to reduce GHG emission, per capita emissions remained essentially the same in 2017 as they were in 2000. OUR VISION FOR EDMONDS IN 2050 Packet Pg. 236 emissions, per capita emissions in Edmonds have remained essentially the same since 2000. However, recent state legislation and changes in market conditions suggest Edmonds can make progress in the years ahead. State legislation adopted in 2019 requires that electricity in the state be carbon -neutral by 2030 and carbon -free by 2045. Snohomish Public Utility District, which provides Edmonds electricity, is well on the way to meeting that goal. That means switching from fossil fuels to electricity is the easiest way to reduce GHG emissions. In addition, the automotive industry is rapidly moving toward electric vehicles, with major manufacturers planning to eliminate combustion engine vehicles by 2030 or earlier. Together, these two changes will move Edmonds closer to its goal of being carbon neutral by 2050. Even with these changes, the City of Edmonds and the Edmonds community must do more. 3 See Strategies BE-3. 4 See Strategy TR-5. 5 See Strategy TR-1. 6 See Strategies TR-2. 7 See Strategy EN-3. 8 See Strategy BE-2. 9 See Strategy TR-5. 10 See Strategies TR-3 and TR-4. The most effective steps the City can take a re: 1. Adopt regulations to require new multi- family and commercial buildings to be 100% electric by 2023.1 2. Require more charging infrastructure with new development .4 3. Support mixed -use and transit -oriented development in neighborhood commercial centers.' 4. Coordinate with transit agencies to increase service within Edmonds and improve access to new light rail connections.b 5. Develop an action plan to adapt to sea level rise in Edmonds.' The most effective steps that individuals and businesses in Edmonds can take are: 1. Replace fossil -fuel burning heating systems, hot water heaters, and cooking equipment powered with efficient electric appliances.$ 2. Replace fossil fuel -burning vehicles with electric vehicles.9 3. Reduce vehicle trips by using transit, telecommuting, biking orwalking.10 4. Conserve energy wherever possible, especially energy from fossil fuels. Packet Pg. 237 9.1.d This plan identifies actions that the City and community can take to remain on target through 2035. Beyond 2035, even assuming widespread adoption of electric vehicles, fossil fuels are likely to remain in use for heating and other purposes unless state energy regulations governing those fuels change. One of the actions identified in the plan is for the City to support those regulatory changes. In addition, Edmonds and other communities will have to seek additional ways to reduce consumption of these fuels, and to sequester carbon in forests, aquatic vegetation or through technologies that are still in early stages of development. "I think calling it climate change is rather limiting. I would rather call it the everything change." - Margaret Atwood, author This update also introduces the subject of equity in the discussion of climate change. National studies show that affluent households, those with incomes above $120,000, produce GHG emissions that are double those of households with and income between $40,000 and $80,000. A large majority of those emissions occur outside of the city limits, in other communities and other nations. The median income in Edmonds in 2020 was $91,499, placing it in the 95th percentile for household income in communities in the US. This means that the choices we make in Edmonds, what we consume and how much, have ripples far beyond Edmonds. It also highlights the fact that many people in the US consume less and therefore are responsible for fewer GHG emissions than the average Edmonds resident. It is incumbent on those of us causing the greatest impact and with the greatest means to effect change and lead the way in addressing the climate crisis. We can learn from those who consume less and produce fewer GHG emissions. In addition, by helping those with limited means to convert to efficient and carbon -free energy for their homes, businesses, and travel, we can also lower their cost burden in the long run, because today's high efficiency appliances and electric vehicles cost less to operate. Also, if rental property owners convert to energy- efficient appliances and fixtures, the energy cost burden would be reduced for the future renter or tenant. As John Doerr, a successful investor in technology put it, "it is now cheaper to fix the planet than to ruin it." Finally, this plan examines some of the ways climate change is likely to affect Edmonds. It identifies steps we need to take to understand and prepare for changes to rainfall and snowpack, summer heat and drought, and sea level rise. Edmonds has only begun to fully grasp what those changes could mean, but they are likely to have a profound effect on the future of our community. This Plan provides a roadmap and a few indicator metrics that will help the community know how we are doing. It is a call to action. It is not too late to address the climate crisis. The tools to do so have never been better and they are improving steadily. It will take effort on the part of the City, state and federal governments, and individuals to make use of those tools. It is time to get to work. Packet Pg. 238 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 239 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Introduction For over a decade, Edmonds has been committed to taking action to prevent the harms from climate change caused by the accumulation of "greenhouses gases"(GHGs) released by human activity. The consequences for the world of ignoring climate change are enormous. Sea level rise will immerse cities and farmland occupied by millions of people, causing erosion and flooding, including downtown Edmonds as well as other areas around Puget Sound. Drought and higher land temperatures will destroy crops and forests, and place millions more in danger of food and water shortages. Rising ocean temperatures and acidity will affect marine species on which much of the web of life depends, and further disrupt human food supplies. The cost of all of this will fall on future generations, much of it disproportionately on those with the fewest resources to adapt. Only with global action can these effects of climate change be mitigated, and Edmonds recognizes that it bears responsibility as citizens of the world and stewards of our environment. A subcommittee of the City of Edmonds' Citizens Committee on the US Mayors Climate Protection Agreement convened in 2006, and in 2009 drafted the first comprehensive plan for climate action, using volunteer effort and with City staff support. The City of Edmonds adopted a Climate Action Plan in 2010 (2010 CAP), setting goals to substantially reduce GHG emissions generated by the Edmonds community, in accord with the US Mayors Climate Protection Agreement. The targets set by the 2010 CAP came from several sources. Edmonds' adoption of the US Mayors Climate Protection Agreement stipulated that the City reduce its GHG emissions to 7% below 1990 levels by 2012, per the Kyoto Protocol. At the same time, Washington State mandated that GHG emissions be reduced to 1990 levels by 2020; 25% below 1990 Several gases contribute to the "greenhouse effect" that is causing climate change. The most common of these is carbon dioxide (CO2). CO2 is emitted whenever carbon -containing fossil fuels are used, such as for home heating or in automobiles. Other GHGs include methane, nitrous oxide, and several fluoride -containing gases, which are released in resource extraction and transport, some manufacturing processes, and operation of certain equipment like refrigerators. These other gases may have several times greater effect on the atmosphere than CO2 does. To express the total quantity of GHGs using a single unit of measure, GHGs are counted in terms of metric tons (tonnes) of carbon dioxide equivalent units, which is abbreviated as MT CO2e. levels by 2035; and 50% below 1990 levels by 2050. In addition, the United Nations' Intergovernmental Panel on Climate Change (IPCC) has determined that GHG emissions must be reduced to 80% below 1990 levels on a global scale by 2050 to arrest the effects of climate change. Although these goals were not entirely consistent, all were acknowledged in Edmonds' 2010 CAP. Using the GHG inventory protocol in place in 2009 and the best available data for 1990, Edmonds' communitywide GHG emissions in 1990 were calculated to have been approximately 178,000 MT CO2e. The estimated 2009 GHG emissions were 282,000 MT CO2e; therefore, the 2010 CAP stated that by 2012, Edmonds' GHG emissions must be reduced by at least 41 % to meet the Kyoto Protocol. INTRODUCTION Packet Pg. 240 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 1990 - Washington State passes the Growth Management Act, requiring municipalities to identify and protect their natural resources and to plan their growth based on demographic projects. September 2006 - City Council adopted Res. 1129 and 1130, joining the US Mayors Climate Protection Agreement and the International Council for Local Environment Initiatives. This formally expressed support for and committed Edmonds to pursuing the United States' goal of the 1997 Kyoto Protocol - reducing annual greenhouse gas emissions to 7% below 1990 levels by 2012. 2007 - Became an ENERGY STAR partner with the EPA, employing the ENERGY STAR Portfolio Manager to track energy usage monthly in 16 City buildings. 2008 - Parks and Recreation began using Integrated Pest Management to reduce its reliance on industrial chemical pesticides. Parks now only uses natural, organic pesticides and uses 60% less than before. March 2008 -The State Legislature passed ESSHB 2815 as part of the Governor's Climate Change Framework, which was later amended in 2010 by SSB 6373 to align with the EPA's Greenhouse Gas Reporting Program. This committed Washington to reduce emissions to 1990 levels by 2020, 25% below 1990 levels by 2035, and then 50% below 1990 levels by 2050. April 2008 - Council adopted Resolutions 1168 and 1169, establishing the USGBC's LEED Silver standard for new facilities and joining the Cascade Agenda to conserve working farms, forests, and natural resources while creating vibrant, livable communities in a strong regional economy. June 2009 -The City inventoried Edmonds' 2000 and 2005 annual greenhouse gas emissions. December 2009 - Included a Community Sustainability Element in the Comprehensive Plan 2010-2011 -The City leverages a Federal Energy Efficiency and Conservation Block Grant to purchase hybrid- and battery -electric vehicles, starting its ongoing vehicle electrification transition. February 2010 - Publication of the City of Edmonds' first Climate Change Action Plan, created by a volunteer subcommittee of the Committee on the US Mayors Climate Protection Agreement. It relied on community input, Edmonds' draft 2008 Comprehensive Plan's Community Sustainability Element, and the 2008 Governor's Climate Action Plan. September 2010 - Council adopted Ordinance 3807, creating the Tree Board, now codified in Chapter 10.95. This was later amended in 2016 with Ordinance 4034 in pursuit of maintaining Edmonds' Tree City USA status. Council tasked the Tree Board with supporting Edmonds urban forestry efforts to preserve existing trees, plant more, and encourage stewardship among our community. August 2010 - Edmonds becomes the first city in Washington to ban plastic single -use shopping bags. 2011 -The City installed six Level 2 high -voltage electric vehicle charging stations in public spaces. These include the City Park, City Hall, the Public Safety Building, and in the right-of-way at Main St. and 6th Ave. City hall receives Energy Star recognition from the EPA for operating 20% more efficiently than comparable structures across the country, and reducing its power consumption by 5% since 2007. January 2011 - Council amends Chapter 20.20 to encourage limited businesses opportunities from residents' homes (Ord. 3840), later expanded to include urban farming (Ord. 3889). May 2011 -Community input and partnership with Climate Solutions generated the New Energy Cities Action Plan. This document described immediate and future actions the 10 1 INTRODUCTION Packet Pg. 241 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT City could take to improve efficiency and conservation in Edmonds. June 2011 - Council passes the Complete Streets Ordinance (Ord. #3842), to make investments in pedestrian, cyclist, and transit during any changes to the streetscape. October 2011 - The Frances Anderson Center hosts the Edmonds Community Solar Cooperative, a public -private partnership. Capitalizing on Washington Solar Production Incentives, the co-op enables investors in Washington to fund this transition to solar energy and receive annual dividends. January 2012 - The City developed an Energy Plan, documenting energy efficiency accomplishments and highlighting potential future investments. From 1999 to 2010, the City reduced municipal energy consumption by 15%. Program in Title 24. This Master Program guides and supports Edmonds' responsibilities to the Washington State Shoreline Management Act of 1971. June 2017 - Mayor Earling signed onto the Mayors' National Climate Action Agenda and Council adopted Res. 1389, committing Edmonds to the goal of the Paris Agreement - limiting the global average temperature increase to within 1.5°C. November 2017 - Council amends the code to incorporate more low -impact development standards, including shade tree requirements of new parking lots (Ord. 4085). January 2018 - The City challenged its community to reduce their greenhouse gas emissions through its Taming Bigfoot competition, inspired by a similar effort in Jefferson County on the Olympic Peninsula May 2013 - Public Works began the January 2019 -The City inventoried the 2017 preliminary feasibility study of daylighting annual greenhouse gas emissions of Edmonds to Willow Creek, a tributary of Edmonds update its progress and serve as the baseline for Marsh, the only remaining saltmarsh in the 2023 Climate Action Plan. our watershed. Wetlands serve a critical ecological role in flood mitigation, relevant to February 2019 - Council adopted reduced sea level rise. residential parking standards in the Downtown Business zones in Ordinance 4140. July 2015 -The City joined the Safe Energy Leadership Alliance to express concerns to the Army Corps of Engineers about the environmental impacts of the proposed Tesoro Savage Petroleum Terminal in Vancouver, WA. The terminal was ultimately never built, reducing further investment in fossil fuels. May 2016 - Council adopts Ordinance 4026 to conserve natural resources and reduce geologic risks as required by Washington's 1990 Growth Management Act. Council also passed Resolution 1357, adopting Zero Waste and Beyond Waste as long-term goals March 2017 -The City purchased riparian and wetland habitat surrounding Shell Creek north of Yost Park. June 2017 - Council adopts Ordinance 4072, codifying the Edmonds Shoreline Master July 2019 - The City adopted its Urban Forest Management Plan to manage, enhance, and expand Edmonds' tree canopy coverage over the next 20 years. The plan emphasizes trees on public property and rights -of -way. September 2019 -The City received the Edmonds Marsh Baseline Monitoring Study from its consultant, which established the health and biodiversity of the Edmonds Marsh ecosystem. This baseline is essential for monitoring the Marsh. September 2020 -The EPA awarded Edmonds' wastewater treatment plant a 2020 Utility of the Future Today for its efficiency improvements, which reduce electricity consumption by 19% and fuel oil consumption by 44%. Public Works continues to pursue more efficient operations at the treatment plant. INTRODUCTION Packet Pg. 242 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d To meet the State -mandated reductions, GHG emissions would need to be reduced 52% by 2035 and 68% by 2050, and this still would not be enough to meet the IPCC target. In 2017, responding to the Paris Agreement (signed on Earth Day 2016) and advances in the science and understanding of climate change, Edmonds City Council passed Resolution 1389, starting the process to produce this update to Edmonds' CAP. In 2018, consultants were hired to prepare a new GHG inventory and to advise the City on updating its Climate Action Plan. Updating the Inventory The first step in the updating the plan was to prepare a new inventory of "local" GHG emissions, using best available data and current inventory protocols. Local emissions means emissions that are generated within Edmonds or directly as a result of energy consumed in Edmonds. This allows the most direct comparison to the previous (2009) inventory. The inventory uses data from 2017, the most complete year of data available when the inventory was conducted in 2018. The updated inventory also incorporates "imported" emissions, those associated with goods purchased and consumed in Edmonds but that were produced elsewhere in the world. For example, the emissions associated with growing food in California and shipping it to Edmonds would be "imported" emissions, since they did not occur within Edmonds. Imported emissions are important to consider in personal lifestyle choices, but are difficult to estimate on a communitywide scale due to the lack of available data and the complexity of accounting for them. While the inventory of 2017 emissions showed a slight increase in communitywide GHG, a direct comparison of inventories could not be made because of changes in the inventory protocols since 2009. Results of the GHG inventory are summarized in Section 4 of the CAP, and the full inventory is included in Appendix A. Setting a Science -Based Ta rg et Advances in the scientific understanding of climate change have improved our ability to predict outcomes under various scenarios of global response to and mitigation for global warming. For example, we now can predict that an unmitigated global temperature increase would translate to summer temperatures in Edmonds that are 1 1 °F higher than they were historically. Better science has enabled better methods of targeting the level of response needed, referred to as science -based targets. See Appedix B for a fuller discussion of science -based targets. A science -based climate target sets a rate of climate action' that is aligned with keeping average global temperature increases below a specified level (such as 2°C) compared to pre -industrial temperatures A science -based target is based on the physical characteristics of the earth's atmosphere and how atmospheric changes are expected to affect the biosphere. A science -based target represents an overarching global target that humanity can collectively work toward. Maintaining temperature increases below a 20C threshold will allow the majority, but not all, of the global population to avoid the worst social, economic, and environmental effects of climate change.' A target of 2°C is considered the "guardrail" target by numerous international organizations, including the United Nations.' As a point of reference, the average temperature of the earth is approximately 1.2°C (2.0°F) higher today than at the beginning of the Industrial Revolution. Figure 1 shows the GHG reduction paths necessary to achieve these various outcomes. See Appendix B for a memorandum on setting a science -based target for the City of Edmonds. In 2020, the Edmonds City Council adopted a science -based target of 1.5°C with Resolution 1453. This is the aspirational target set in the Paris Agreement and would substantially reduce many 1 Climate actions include reducing fossil fuel and other man-made sources of GHG emissions, as well as implementing negative emissions strategies. Negative emissions strategies provide more time to decarbonize. 2 A 2°C target is roughly aligned with an atmospheric carbon dioxide concentration of 450 parts per million (ppm). 3 United Nations Intergovernmental Panel on Climate Change, Fifth Assessment Report (IPCC AIRS). 4 World Meteorological Organization Press Release: Provisional WMO Statement on the Status of the Global Climate in 2016. 12 1 INTRODUCTION Packet Pg. 243 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d 150 wO N U O t O L? 50 u 0 1 2000 2050 2100 of the worst potential effects that would occur if warming is allowed to rise by 2°C. Achieving the 1.5°C target means eliminating or offsetting all GHG emissions by 2050. Setting this target allows Edmonds to compare its progress to a fixed and measurable goal over the coming decades. Assessing Edmonds' Policies The City and community of Edmonds have been working toward many goals that will reduce or limit the growth of GHG emissions. Some of these goals were set because of climate change, while others were set because of other priorities, like housing affordability, resource conservation, and maintaining a high quality of life in Edmonds. Many of these goals are being implemented by incremental changes that will take decades to have a measurable effect. As part of this CAP Update, the City's consultants reviewed climate action plans of 21 other cities and tabulated almost 300 policies and strategies that will help Edmonds meet its GHG emissions target. The consultants also developed a GHG tracking tool, a spreadsheet to create projections of GHG emission reductions, and the ability to adjust assumptions about the success of some of the most effective strategies. This tool helps to understand what the most effective strategies for Edmonds would be, and Estimated 2100 temperature: 4.2°C 17.6°F 3.3-C 16.0°F 1.8-C 13.3°F 1.5-C 12.8-F Figure 1: Estimated increase in global temperature based on UN forecast modeling. will allow periodic updates on progress toward these benchmark strategies, without the need to complete a full GHG inventory. A baseline or "business -as -usual" (BAU) assumption of the GHG tracking tool is that GHG emissions will grow in direct proportion to population and employment growth in Edmonds (Figure 2). An adjusted BAU baseline takes into account the effects expected from various state and federal regulations that are designed to reduce future energy consumption and fossil fuel use in energy production, compared to past patterns. This includes stricter federal vehicle fuel mileage standards and state requirements for renewable electrical energy. Enacted in 2019, Washington State's Clean Energy Transformation Act requires electricity to become carbon -neutral and eventually carbon -free over the next 25 years. That means that a substantial portion of Edmonds' annual carbon footprint will be eliminated, putting the target of carbon -neutrality by 2050 within reach. The initial iteration of the GHG tracking tool showed how much of a gap there could be between the science -based target and what could be achieved with the strategies that are already part of Edmonds plans. INTRODUCTION Packet Pg. 244 9.1.d 400,000 350,000 OU 300,000 250,000 0 200,000 — 150,000 E w 100,000 U 2 C7 50,000 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT .................................. _..._ Figure 2: Emissions 2035 BAU .... ..................'..................: 2050 BAU Comparison: BAU 2017 Forecast Forecast ................................................................... Forecast, Target ventor .......................... n Y Emissios, and .................. .................. ..................................... ...__ _ Planned R d t anne e uc ions 35 Adjusted .:.................. . ...........:_ -.----- U E riissions 2050 Adjusted BAU Emissions ..................:--------. .................., . 2035 Target 0 2015 2020 2025 2030 2035 2040 2045 —♦ Planned Reductions —A— BAU Emissions Target Emissions 0 Adjusted BAU Emissions The GHG emissions associated with a particular entity (individual, household, business, or community) are sometimes referred to as a "carbon footprint" A carbon footprint usually refers to emissions during a specific time period, such as a year. Public Outreach Throughout the process of this CAP Update, the Mayor and City staff have sought input from the Mayor's Climate Protection Committee, and briefed the City Council. An open house was held in early 2019 to present results of the inventory and take input on strategies the City should consider in the future. The inventory was posted on the City website to allow citizen review. The City's consultants also prepared a paper on what other similar cities are doing to reduce their communitywide GHG emissions. In late 2020 and early 2021, the gap revealed in the initial iteration of the GHG tracking tool was shared with the community. The City wanted to hear how Edmonds residents feel about the effects of climate change, and how they want to address the gap. c R IL c O 2050 Target Q ;0 2055 +; c� E V N C O E W Edmonds residents were invited to provide input on priorities and new strategies through a workshop conducted online in March 2021, and through a survey that was distributed both online and through a random mailing. The results of the survey and workshop are included in Appendix C. The survey results indicate that a solid majority of Edmonds residents consider the effects of climate change to be concerning, with the highest concerns being wildfire threat, threat to species and habitat, and decreased air quality. One concern that emerged from the workshop feedback was about social equity, recognizing that the effects of climate change fall disproportionately on people of limited means. As a result, a new section on equity has been added to the CAP. In 2022, the plan was refined and presented again to the community in two workshops. Public comment on the strategies and actions has been considered and incorporated into the current plan — see Appendix C for a summary of the comments received. Among the comments received were questions about the cost of taking the proposed actions to address climate change. The plan does not include an estimate of implementation costs to the City or to its residents and businesses, nor does it estimate the cost to its residents and businesses of inaction. Any program that requires funding through the City would require budget approval, and costs will be considered at 14 INTRODUCTION Packet Pg. 245 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT that time. Similarly, regulatory actions considered under this plan could have short- and long-term cost implications, and those will be considered. What this plan does recognize is that the global cost of doing nothing to address human -caused climate change is likely to be greater than the cost of taking action to limit climate action. Mitigation and Adaptation Climate change is a dynamic process in which effects from the past two centuries of carbon emissions will be felt for decades to come. Efforts to reduce or limit these effects by eliminating sources of GHG emissions are broadly categorized as mitigation. This includes steps like switching to electric vehicles or reducing energy used for heating. Changes made in response to the effects of climate change are considered adaptation. This includes steps like ensuring the stormwater system is capable of handling more intense storms and will operate even with sea level rise. Adaptation to climate change will be needed, even under the best -case scenarios of GHG emission elimination. Mitigation measures address the underlying problem of climate change by slowing or stopping the rise in emissions. Adaptation is needed to help people and governments withstand and minimize the ravages of climate change that are already here or will be soon. In the sections that follow, actions are identified with the following symbols that indicate the relative degree of effectiveness of the action at reducing GHG emissions. Some measures may be highly effective but the City may have limited influence over them, such as those dependent on state or federal legislation. Other measures are much more within the City's influence, such as zoning or local infrastructure planning. Both types are included because some important steps can only be accomplished through state or federal action. In some cases, voluntary actions by individuals on a large scale, such as the choice of what car to purchase. Imagine you are in a boat that has sprung a leak. To address the source of the problem means plugging the hole. But to avoid being swamped, you need to start bailing. Both issues need attention simultaneously. In the face of climate change, humanity must similarly act on two fronts at the same time — mitigation and adaptation. What is in this Plan This plan focuses on the most important steps Edmonds can take to address climate change. It begins with a section on equity because addressing climate change (or not doing so) has widely varying implications for individuals of different socio- economic backgrounds. The equity section sets the stage for how we move forward together. The next section summarizes the GHG inventory to provide a sense of the scale of the problem of GHG emissions, and where they come from. The CAP then lays out a set of strategies for addressing climate change, along with specifics for how those strategies will be pursued. Sections on Buildings and Energy, Transportation and Land Use, and Lifestyle and Consumption primarily focus on mitigation — ways the City will work to reduce GHG emissions. The section on Environment adds strategies to ensure the City is prepared to adapt to climate change. Within each of these sections, the CAP describes why that element is important, what the City has done to date, and what is planned for the future. INTRODUCTION Packet Pg. 246 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 247 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Summary of GHG Inventory Update This is a brief summary of a community -wide GHG inventory, which is presented in Appendix A. The inventory was conducted by a consultant team consisting of Environmental Science Associates and Good Company. The inventory was completed in early 2019 (referred to in this document as the 2019 inventory) based on data for 2017, the latest year for which complete information was available, using the Global Protocol for Community -Scale Greenhouse Gas Inventories 1.1 (GPC 1.1).' The City produced one previous inventory in 2009 (referred to as the 2009 inventory), using an earlier protocol and based on data from 2000 and 2005. The 2009 inventory was included in the 2010 CAP. Edmonds' 2017 GHG emissions were estimated to be about 750,000 MT CO2e, including both "local" and "imported" emissions (Figure 5). "Local" emissions are those that occur within the city limits, plus emissions that result from electricity consumption within the city limits. "Imported" emissions are generated outside of Edmonds to produce the goods, food, and services consumed in Edmonds, or by the people of Edmonds while traveling outside of the city, such as air travel. Total local and imported emissions in 2017 were approximately 17.2 MT CO2e per capita. For comparison, in 2017 the global per capita average was 6.4 MT CO2e and the US average was 17.3 MT CO2e2. 1 World Resources Institute et al. 2021. 2 Climate Watch. 2021. Historical GHG Emissions. 750,000 0 500,000 w U U 250,000 E E 0 U r` O N 0 Local + Imported Emissions Imported Emissions • Buildings • Transportation Refrigerant Waste Figure 3: Local plus imported emissions in Edmonds in 2017 SUMMARY OF GHG INVENTORY UPDATE Packet Pg. 248 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Local emissions in 2017 totaled about 306,000 MT CO2e (Figure 6), an increase in overall emissions since 2000. This represents 7.2 MT CO2e per Edmonds resident, a per capita rate that is essentially unchanged since 2000. However, GHG inventory protocols have changed since the previous inventory was completed (see Appendix A for further detail). Under GPC 1.1, the protocol used in this CAP Update, several new categories of GHGs were included, which increased the estimate of overall emissions. The largest of these new categories is fugitive refrigerant emissions - leaked extremely potent greenhouse gases used in refrigeration. 305, 962 MT CO2e 7.2 MT CO2e per capita • 35% • Buildings (Residential) Transportation • 15°i, Buildings (Commercial) Refrigerant 0 2% Buildings (Industrial) Waste Figure 4: Local Emissions in Edmonds in 2017 As shown in Figure 6, emissions from operating buildings and transportation continue to be the two sectors with the largest local emissions sectors. Other key observations from the new inventory include: • Residential buildings in Edmonds have more than double the impact of commercial buildings. In 2017, 65% of electricity was consumed in residential buildings, 29% in commercial, and 6% in industrial. • In 2017, 75% of natural gas was consumed by the residential sector, nearly 25% by the commercial sector, and less than 1 % was consumed by the industrial sector. • Passenger transport, primarily in cars, is the leading source of transportation -related local GHG emissions. Imported emissions in 2017 were estimated at 444,000 MT CO2e, 44% more than Edmonds' local emissions (see the light blue stack in Figure 5). Imported emissions are not required reporting in the GPC 1.1 protocol, due to accuracy limitations. However, the scale of consumption -based emissions is large enough to warrant inclusion in community climate action plans. Households with larger annual incomes typically consume more and therefore generate more imported GHG emissions than households with smaller incomes. For example, GHG emissions from material goods for a household with an income above $120,000 are typically double that of a household with an income of $10,000-40,000. Edmonds' imported emissions are equivalent to the annual emissions of about 95,000 passenger vehicles, or the carbon sequestered annually by over 500,000 acres of average forest in the United States - a land area about 40 times the size of the City of Edmonds. 18 SUMMARY OF GHG INVENTORY UPDATE Packet Pg. 249 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Comparison to the Previous Inventory In the City's previous inventory (covering the years 2000 and 2005), only local emissions were considered, so those are the only emissions that can be compared with the inventory prepared as part of this CAP Update. The following general conclusions can be drawn from comparing the past inventory years with the 2017 inventory: • In 2017, Edmonds had not reduced its local GHG emissions in accordance with the targets listed in the 2010 CAP. Total emissions rose since 2000, and per capita emissions have remained essentially the same, while the CAP aimed to reduce emissions substantially by 2017. The current protocol requires the use of a higher GHG emission factor (termed Carbon Intensity) for electricity than was used in the 2009 inventory, based on characteristics of the regional electricity grid (see Appendix A). By instead using the local Carbon Intensity factor for electricity supplied by the Snohomish County Public Utility District (SnoPUD), the inventory substantially reduced the GHG emissions from electricity. • GHG emissions from electricity consumption decreased 7% between 2000 and 2017, reflecting greater energy efficiency and conservation. Natural gas use rose 25%, a higher rate than population and employment growth since 2000, and rose particularly among commercial users. This could mean that some of the overall reduction in electricity consumption was due to conversion to natural gas use, rather than energy conservation. StTransportation emissions up Natural Gas Use up Electricty use down 27% t 25% t 7%1 SINCE 2000 i SINCE 2000 SINCE 2000 • The largest driver increasing Edmonds' emissions is on -road transportation, which increased 27% between 2000 and 2017. Vehicle miles traveled (VMT), a measure used to develop an estimate of the GHG emissions from transportation, cannot be estimated for the Edmonds community with high accuracy using existing data, and is generally assumed to be similar throughout Snohomish County on a per capita basis. As a result, GHG emissions increased not only due to Edmonds' population increase, but also because VMT per capita in the county rose from 2000 to 2017. See the full inventory in Appendix A for further detail At best, due to data limitations, a GHG inventory prepared at a community scale provides a rough estimate of the community's emissions. The inventory follows a globally accepted protocol and provides sufficiently accurate information to assess the scale of emissions from various sectors, which is valuable in setting strategies and priorities for reducing GHG emissions. Improved inventory protocols and recordkeeping should make future inventories more accurate and allow for more precise tracking of progress as well as comparisons overtime. SUMMARY OF GHG INVENTORY UPDATE Packet Pg. 250 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Intentionally Blank C R (L c 0 r L) Q aD r E U c O E W Cu L a Q U c O E W r C E t V R r a 20 EQUITY Packet Pg. 251 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT This chapter focuses on frontline communities, how they may experience climate change, their role in addressing climate change, and climate equity. Frontline communities are those most likely to be affected by climate change. Frontline communities are also often more resource efficient than the general population, with lifestyles that help achieve the community's climate action goals. They often live in higher density housing, consume less energy per capita, and rely on public transit. However, intersecting vulnerabilities and socioeconomic determinants such as preexisting health conditions, physical location, historic marginalization, social context, and income stability can make these communities more susceptible to threats of climate change. For example, elderly people and people who perform outdoor labor may be more vulnerable to changes in climate and environmental conditions. Frontline communities may include the elderly; low-income households; undocumented immigrants; Black, Indigenous, and People of Color (BIPOC) communities; speakers with limited English proficiency; individuals experiencing homelessness; those already suffering from chronic diseases; and others. Equity Frontline Communities as Stewards Frontline communities are stewards in the conversation around climate change. Due to limited resources, limited mobility, and other factors, frontline communities often have a smaller carbon footprint and are also the first to explore ways to adapt to climate change. An elderly person on a limited fixed income learns to conserve resources, consume less, and find ways of enjoying life that fit within their resources. An immigrant family facing high housing and childcare costs may expand their household to include multiple generations, sharing housing costs and family duties. These types of adaptations may not be motivated by a concern about climate change, but they do have lower carbon emissions through limited household consumption and reduced vehicular trips. Frontline communities can be a source of innovation and expertise on how to make resources go further. EQUITY Packet Pg. 252 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT C R (L c 0 r L) a aD r E U c O E W Cu L a a U c O E W r C E t V R r a 22 EQUITY Packet Pg. 253 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Renters Experiencing Homelessness Educational Attainment Sources: Census data: ACS 2079 5-year estimates, Department of Social and Health Services, 2020 Census Redistricting Data (PL. 94-171) Figure 5: Frontline Communities in Edmonds The City of Edmonds is home to frontline communities including the elderly, BIPOC, non-English speakers, those with no health care coverage, renters, persons below the poverty line, those experiencing homelessness, and those without a bachelor's degree or higher, among others. EQUITY Packet Pg. 254 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Institutional Racism and Environmental Justice Historically, discrimination against BIPOC communities has led to geographic segregation that reinforced and exacerbated economic, social, and environmental inequities. Like many suburban communities in the Puget Sound region, Edmonds grew rapidly during a period when banking and real estate practices openly discriminated against non -white people. Reinforced by federal policy established in the 1930s, "red -lining" limited the availability of home loans in neighborhoods with high concentration of BIPOC people, thereby constricting the ability of BIPOC people to accumulate wealth. These neighborhoods were also considered appropriate places for polluting industries, resulting in elevated exposure to pollutants by residents of these areas. At the same time, it was common practice not to offer property in white neighborhoods for sale or rent to BIPOC people. Often this was reinforced by property covenants, and in some cases by local law. Racially discriminatory covenants were determined unconstitutional by the US Supreme Court in 1948, and any form of housing discrimination based on race or ethnicity has been illegal in the United States since the Fair Housing Act of 1968.' However, openly discriminatory practices continued into the 1970s, and studies have shown that BIPOC individuals are still discriminated against in the housing market.' Because Edmonds was a suburban city that grew by more than tenfold in the period from 1930 to 1980, its racial makeup was profoundly affected by these conditions. As a result, Edmonds' population is approximately 75% non -Hispanic white, higher than both the county and state averages.3 Even within Edmonds, BIPOC population varies widely among different census tracts. Because of the effects of historic racism, this also means that some areas have concentrations of people with less wealth, which can limit options for housing, education, mobility, and employment. In addition, Edmonds is on the traditional lands of the Coast Salish Peoples who still live here and throughout the region, and whose ancestors resided in this region since time immemorial. Despite treaties intended to protect their access to the resources they depend on, both racism and environmental degradation diminished their access to those resources. Climate change will further impact the daily activities and longstanding traditions of the region's Indigenous communities. It is imperative to meaningfully include those communities in climate change conversations and solutions. Edmonds' responsibility for frontline communities is rooted in its history and in the community's longstanding commitment to all its residents. Given this history, special attention needs to be given to how climate adaptation strategies affect financial equity and ability to build intergenerational wealth within frontline communities. Climate Equity in Edmonds There are numerous ways in which environmental justice intersects with climate change and equity. This section outlines a few of the issues that Edmonds faces. A fuller assessment is one of the actions called for in the Climate Action Plan. Edmonds has distinct neighborhoods including the Bowl, the Highway 99 Corridor, and others. The Bowl encompasses the waterfront, a downtown business district, and the ferry terminal. The Highway 99 Corridor is a commercial center for Edmonds and includes the Health, International, and Gateway Districts along a 2-mile stretch of Washington State Route 99 (SR-99). Geographic and socioeconomic factors create unique exposures and outcomes in each of these areas. For example, the Bowl experiences cooler temperatures than along SR 99 during hot weather events due to proximity to Puget Sound. Communities along the Highway 99 Corridor generally experience greater vulnerability to environmental health disparities than other parts of Edmonds. There is also a large population of people 1 Snohomish County. 2019. Analysis of Impediments to Fair Housing Choice. 2 Reardon. 2015. Neighborhood Income Composition by Race and Income,1990-2009. 3 US Census. 2021. 24 1 EQUITY Packet Pg. 255 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Figure 6. Environmental Health Disparities and Elderly Population in Edmonds, WA The Washington Environmental Health Disparities Map shows higher vulnerability to environmental health disparities based on socioeconomic factors along SR 99 (socioeconomic factors include limited English, no high school diploma, people of color, population living in poverty, transportation expense, unaffordable housing, and unemployed), while age and housing situation (e.g., solo dwellers) drive high vulnerability rankings for residents living throughout Edmonds and in the Bowl (Source: US Census Bureau, ACS 2079 5-year estimates). Esperance, a 0.7square-mile part of unincorporated Snohomish County, is not reflected in these data. 65 and older living alone in both the Highway 99 Corridor and the Bowl, as illustrated in Figure 4. The unique contexts and frontline communities that exist within Edmonds need to be considered in the assessment and prioritization of climate change resources. Other issues where climate change and environmental equity intersect include tree canopy, open space, air pollution, and safe streets. Tree canopy varies throughout Edmonds. Areas with less canopy tend to develop "heat island" effects due to less shade, making these areas more vulnerable to higher summer temperatures. Trees also help to reduce air pollutants within a local microclimate. In some areas, the lack of tree canopy has been the result of a lack of public investment in street trees and open space. Open space not only provides places for trees but also for exercise, respite, and community gardens. Especially in areas with higher density housing, public open space is an important component of public health. Frontline communities especially can benefit from investment in open space when it is designed to serve the needs of those communities, and those investments can also help Edmonds reach its climate goals. For example, community gardens EQUITY Packet Pg. 256 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT provide a place where people can grow food that not only keeps their cost of living down but also reduces the greenhouse gas emissions from food imported from outside the city. Air pollution, while not an issue in much of Edmonds due to ample air movement, can be an issue in areas with a high concentration of vehicular and especially truck traffic, like the Highway 99 Corridor. Supporting the conversion to electric vehicles will benefit frontline communities in these areas, and there may be other measures the City can take to reduce exposure to pollutants in dense neighborhoods, such as limiting idling. Safe streets are another component of resilient communities. Many of the actions in the Climate Action Plan focus on reducing vehicle miles traveled as a means to reduce GHG emissions. For those strategies to work, alternative modes of travel must be available, especially for the areas where most of Edmonds growth is expected to go, in centers identified in the Comprehensive Plan. However, many of the centers do not have streets complete with safe places to walk or bicycle, especially those near Highway 99. Historically, the areas with the least developed street infrastructure have also been where lower cost multifamily development has occurred. By listening to and addressing the needs of frontline communities in these areas, the city can help to reach its climate action goals in a manner that reduces some of these past inequities. Centering equity Centering equity means ensuring that people who will experience the brunt of climate impacts are actively engaged in and providing leadership to efforts that identify and prioritize vulnerabilities and develop solutions to address those vulnerabilities. The City of Edmonds has been working to integrate equity considerations into planning, demonstrated by the formation of a Diversity Commission in 2015 and the Mayor's Equity and Social Justice Task Force in 2020, as well as other planning goals, such as the city's long-term vision to offer affordable housing with walking and transit access.4 Some community improvements in response to climate change may lead to unintended effects, such as exacerbating displacement and gentrification. Therefore, in considering future climate programs, plans, and policies, it will be important for the City of Edmonds to apply an equity lens, and to guard against maladaptive practices. Public participation for the climate action process in 2021 included a virtual open house and community workshops, accompanied by a survey to provide feedback on current proposed strategies and recommend potential new ones. Feedback from this outreach included suggestions that the City should consider equity in its efforts to address climate change, including helping those who could least afford to adapt to the effects of climate change. As a result, this section has been added to the CAP Update. Community involvement will continue to play an integral role in climate planning in Edmonds. An equity lens may include analysis by asking questions such as: Who is most affected by decisions, and therefore should be at the table? Who is not at the table? How can they be included? Is there a diverse representation from a range of lived experience on project teams and in decision -making roles? Who benefits from the project, program, or policy? Who is adversely impacted? Are the voices of frontline communities being heard, and is their input being considered? 4 City of Edmonds. 2020. City of Edmonds 2020 Comprehensive Plan) 26 EQUITY Packet Pg. 257 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Co-benef its of climate equity strategies Many of the actions that address climate change can improve the health and wellbeing of frontline communities. For example, retrofitting homes for energy efficiency can help low-income households reduce their utility payments and experience greater safety during extreme weather events, with the co -benefit of reducing greenhouse gas emissions. Other common co -benefits of adaptation strategies are related to health, financial stability, education, improved mobility, and support of businesses. Integrating climate change into permitting and land use planning can result in benefits such as mixed and joint open space -affordable housing developments, and expanding access to local food sources. By instituting measures to deal with climate impacts, Edmonds can plan for climate change in a way that protects frontline communities and provides an equitable distribution of costs, benefits, and opportunities for all members of the community. By investing in skilled workers, green workforce development training, and new low carbon technologies like clean energy and renewable materials, Edmonds can support new engines for green job growth and sustainable economic prosperity. In partnership with other public agencies and community -based organizations, the City of Edmonds has an important role to alleviate historic disparities, educate and engage the public on climate change issues, and to promote community involvement in actions to reduce climate change risks. In the strategies described in this plan, some of the most obvious equity issues are mentioned. As the City of Edmonds updates its comprehensive plan and develops new initiatives to address climate change, we will continue to center equity comprehensively and and take meaningful steps to address the issues surrounding climate change. EQUITY Packet Pg. 258 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 259 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Buildings and The Problem, Strategy, and Benefits: Energy used in the occupancy and operation of buildings is the largest source of local GHG emissions in Edmonds (Figure 7). Because Edmonds is largely residential, residential buildings emit roughly twice the quantity of GHGs that commercial and industrial buildings in Edmonds emit. Building emissions are about equally split between natural gas and electricity, although a small portion of homes are also heated with heating oil. At present, most electricity in Washington is generated through hydropower, wind, nuclear, and solar, sources that have very low GHG emissions. Snohomish PUD, which provides Edmonds with electricity, obtains over 95% of its electricity from carbon -free sources and is on track to achieving 100%.' As discussed in more detail in the GHG inventory (Appendix A), some electricity on the regional grid comes from either coal or natural gas generation equipment, with the latter being important especially for peak demand periods. The Clean Energy Transformation Act (CETA), passed in 2019 by the Washington legislature, requires all electricity to be carbon neutral by 2030, and carbon -free by 2045. This will eventually drive down GHG emissions from buildings significantly, especially from those heated by electricity, but fossil fueled heating, cooking, and hot water will continue to be a substantial source of emissions unless further action is taken. 1 SnoPUD. 2021. Final 2021 Clean Energy Implementation Plan. Energy 305, 962 MT CO2e 7.2 MT CO2e per capita • 3 S 0/1 • Buildings (Residential) Transportation Buildings (Commercial) Refrigerant 2% 2-/o Buildings (Industrial) Waste Figure 7: 2017 Local GHG Emissions in Edmonds, WA BUILDINGS AND ENERGY Packet Pg. 260 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT While electrical consumption in Edmonds declined by 7% from 2000 to 2017, natural gas consumption rose by 25%. Efforts to conserve electricity remain important, but reducing fossil fuel use must be a key area of focus to reach the ultimate goal of net -zero carbon emissions from buildings in Edmonds by 2050. The main uses for carbon -based fuels in homes are heating and cooling (34% of total energy use), hot water (30%), and cooking (3%) (see Figure 8). In residential buildings and especially in detached homes, natural gas is the most common fuel used for heating and hot water.2 It is also common for cooking and gas fireplaces. For residential buildings, GHG reduction strategies that focus on homes using carbon -based fuels, and especially heating and hot water, will have the greatest effect. Refers to a target of completely negating the amount of GHGs produced by a specific human activity or facility, to be achieved by reducing emissions and implementing methods of absorbing carbon dioxide from the atmosphere. Because housing is a basic need, considerations of social equity are important. Low-income urban households have an energy burden —the proportion of income spent on energy —three times higher than that of non -low-income households, due to lack of weatherization and older equipment.3 For example, natural gas is less expensive for hot water production than a conventional hot water heater. Heating water with an electric heat pump cost less to operate, but the equipment is typically more expensive than natural gas hot water heaters. Although converting to a heat -pump hot-water system would reduce GHG emissions and energy bills, lower income households often cannot afford the initial expense. Strategies that consider such equity issues will focus on helping those who are least able to afford to make the conversion that is needed to meet the goal. 3A% • S% Heating & Cooling Refrigerators • 30% • 6% Water Heating Lighting • 1 8% Clother Dryers Other • 3% Cooking Figure 8: Residential energy use Source: 2020 Biennial Energy Report, State of Oregon, Oecember2020 Similarto residential buildings, heating and hot water are major energy uses in commercial and institutional buildings. Some commercial operations have processes that also require carbon -based fuels Determining what types of operations use carbon - based fuels and what can be done to reduce their GHG footprint can be complicated, but the basic needs of heating and hot water production are common to all. Restaurants often use natural gas for cooking and in some cases for heating outdoor eating areas. As with residences, there are many 2 Oregon Department of Energy. 2020. Biennial Energy Report. 3 ACEEE. 2016. Lifting the High Energy Burden in America's Largest Cities. 30 BUILDINGS AND ENERGY Packet Pg. 261 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d small business owners for whom GHG reduction could be especially burdensome, and social equity consideration should be part of the discussion. Supporting businesses' efforts to become more energy efficient reinforces community resilience at the same time it reduces GHG emissions. Puget Sound Energy (PSE) is also making efforts for its gas supply to be carbon neutral. PSE has begun experimenting with carbon neutral "renewable natural gas" and other sources to replace fossil fuel, and aims to sell carbon neutral natural gas by 2045. Unlike electric sources, however, there is no State mandate for natural gas at this time, and it is not clear how or if PSE will attain its stated goals. Therefore, this CAP Update uses the conservative assumption that natural gas will continue to be predominantly fossil fuel, and takes the strategy of supporting statewide legislation similar to the Clean Energy Transformation Act (CETA) to reduce the carbon footprint of natural gas supplies. The City has taken steps to address these issues but more must be done to meet the target by 2050. RNG is a pipeline -quality gas that is fully interchangeable with conventional natural gas. RNG is essentially biogas (the gaseous product of the decomposition of organic matter, such as wood or agricultural waste) that has been processed to purity standards. What the City has already done: • In 2007, became an ENERGY STAR partner with the EPA, employing the ENERGY STAR Portfolio Manager to track monthly consumption of energy use in 16 City -owned buildings. In April 2008, adopted Edmonds' Sustainable Building Policy (Council Resolution 1168). It established the LEED Silver standard, developed by the US Green Building Council, for new commercial or civic buildings of greater than 5,000 square feet and for renovation of existing structures when the increase in value amounts to more than 50% of assessed value. It also emphasized Life Cycle Cost Analysis. • In 2009, adopted a "Sustainability Element" in the City's Comprehensive Plan that included a commitment to review building codes as they pertain to heat, insulation, and energy efficiency • Joined the Cascade Agenda as a member city and endorsed the Cascade Agenda principles of making the city "complete, compact, and connected." • Completed an energy audit of major City buildings and facilities to identify opportunities for improved efficiency. • Reduced electrical usage at the library by approximately 45% after completing a capital improvement project. Since the last CAP was prepared (2070): • Upgraded the wastewater treatment plant with new technology that reduced electrical consumption by 19% and fuel oil consumption by 44%, a reduction of 221 MT CO2e annually. • The City purchased 36 energy use meters, which are available to residents and small business owners to check-out for a free two -week period. • Upgraded energy efficiency of City facilities, including interior lighting, insulation, and 10kW of community solar at the Anderson Center; insulated glazing at City Hall; and high efficiency boiler and hot water tank at the Public Safety building. • Worked with PUD to replace 1600 streetlights with energy -efficient LED fixtures. BUILDINGS AND ENERGY Packet Pg. 262 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategies and Actions: Significant reductions in GHG emissions from buildings can be obtained by pursuing several practical measures that fall into three basic strategies: Strategy BE-1: Replace Fossil Fuels used in Buildings with Renewable Energy Resources With the passage of CETA, electricity will be carbon free by 2045; thus, any all -electric buildings will have eliminated their GHG emissions for energy. Conversion from fossil fuel to electricity will do the most to accomplish this strategy. This includes changing heating and hot water systems, including outdoor heating and lawn care equipment, and water conservation devices. Adding solar generation to buildings prior to 2030 will help speed this effort, and will add to community energy resilience through local generation of electricity. Actions: BE-1 Replace Fossil Fuels Used in Existing Buildings with Renewable Energy Resources BE-1.1 Adopt appropriate zoning allowances to facilitate installation of renewable energy projects, energy storage, High and efficient mechanical equipment, such as height and side setback or noise exceptions for heat pumps. BE-1.2 Provide financial assistance programs such as low interest loans or grants for installation of solar energy projects and High energy efficient equipment for affordable housing projects, including residences and community facilities. BE-1.3 Promote electrification of heating and hot water for all small � tV'i LOW business spaces by 2035. BE-1.4 Promote electrification of all businesses, including heating, LOW hot water, and cooking, by 2050. BE-1.5 Educate the homeowners, renters, apartment managers, and businesses on the efficiency and cost effectiveness of High electric heat pump heating and hot water systems. BE-1.6 Restrict or prohibit the use of fossil fuels for outdoor heating High and landscaping equipment. 32 BUILDINGS AND ENERGY Packet Pg. 263 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Strategy BE-2: Improve Energy Efficiency of Existing Buildings and Infrastructure Energy consumption in buildings could be cut by about 30-50%through investment in energy efficiency. Up to 20% of US households have heating equipment that is more than 20 years old. Modern appliances and equipment with ENERGY STAR ratings can be as much as 80% more efficient than the equipment it replaces. Low-income urban households have an energy burden —the proportion of income spent on energy —three times higher than that of higher income households, partially due to lack of weatherization. Improved energy efficiency can lower living costs and improve the quality of housing, while also reducing GHG emissions. The City will continue to encourage energy efficiency upgrades in existing buildings. The City already has programs aimed at reducing energy consumption at its wastewater treatment plant and reducing water consumption. The City will also examine the feasibility of converting all City facilities to electric heating and hot water. The City will continue to promote energy -efficiency programs sponsored by the utilities and energy companies, including water conservation. To support PSE's efforts to reduce its carbon footprint, the City will support statewide legislation to require natural gas supply systems to be carbon neutral Actions: BE-2: Improve Energy Efficiency of Existing Buildings and Infrastructure BE-2.1 Support legislation to require gas supply systems statewide A to be carbon -neutral by 2045. 61) Low BE-2.2 Create and implement a green building incentive program. High BE-2.3 Continue to improve energy efficiency of the City's wastewater treatment plant. High BUILDINGS AND ENERGY Packet Pg. 264 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy BE-3: Require the Design and Construction of New and Remodeled Buildings to Meet Green Building Standards New commercial, mixed -use, and residential buildings will be built as redevelopment and in -fill development occurs and development, including within the Highway 99 and Westgate Mixed -use planning areas. Building to Leadership in Energy and Environmental Design (LEED) standards, and moving to all -electric and net -zero construction will significantly reduce resource consumption and the creation of waste in our dwellings and commercial buildings. Actions: BE-3: Require the Design and Construction of New and Remodeled Buildings to Meet Gree Building Standards BE-3.1 Adopt regulations to require new multi -family and � commercial buildings to use 100%electric heating, cooking, (to High and hot water by 2023. BE-3.2 Support changes to State building code to achieve net -zero energy consumption in new buildings by 2030, including ` it High requiring new single-family residences to be all electric. BE-3.3 Require that all new multi -family residential and commercial buildings and any major commercial remodeling projects A GO) Low meet LEED Gold standards or equivalent for Commercial and LEED Silver or equivalent for multifamily. BE-3.4 Convert all City facilities to electric heat and hot water by High 2035. 34 BUILDINGS AND ENERGY Packet Pg. 265 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Metrics for tracking Building and Strategy BE-1: Replace Fossil Fuels used in Buildings with Renewable Energy Resources r M-M-01 Strategy BE-2: Improve Energy Efficiency of Existing Buildings and Infrastructure Strategy BE-3: Require the Design and Construction of New and Remodeled Buildings to Meet Green Building Standards 750 o 100% BUILDINGS AND ENERGY � Packet Pg. 6 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 267 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Transportation and Land Use The problem, strategy, and benefits Transportation accounts for 40% of local GHG emissions in Edmonds —our second largest source (see Figure 5). Although the City of Edmonds has little control over traffic on our highways, fuel - efficiency standards, fuel taxes, or technological breakthroughs, choices that the City and community make regarding land use, use of electric or high - efficiency vehicles, and support for infrastructure all influence local GHG emissions from transportation. Development in Edmonds is predominantly residential. As a result, most Edmonds residents commute outside of the city for employment, and the majority do much of their shopping outside of the city. In Edmonds, an estimated 80% of the GHG emissions from the transportation sector are from passenger vehicles (Figure 9). Approximately 71 % of workers in Edmonds commuted in private vehicles in 2017, and over half had commutes of longer than 20 minutes.' By making more goods, services, and employment available within Edmonds, residents could reduce the need to travel for daily activities. This means encouraging commercial development in mixed -use urban centers such as downtown Edmonds, Westgate, and Five Corners. Currently, transportation is heavily dependent on fossil fuels. A considerable amount of fossil fuel is also required to produce and deliver goods and services to residents of Edmonds — emissions that are not produced locally. In addition, as a relatively affluent community, Edmonds residents often use air travel for work and recreation, another source of GHGs not produced locally but attributable to 1 2017 US Census Bureau. Qn% "y Passenger Travel Truck Freight • Q %, Commercial Services Port • 6% Rail Transit • 3% Off Road Figure 9: Distribution of local transportation emissions by vehicle category TRANSPORTATION AND LAND USE Packet Pg. 268 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d our lifestyle. Figure 10 shows the sources of GHG emissions from various transportation modes, including these imported emissions. Reducing GHG emissions from transportation can be accomplished by traveling in vehicles that use less fossil fuel per passenger mile travelled or by reducing the number of vehicle miles traveled (VMT). Transit use generates fewer GHG emissions per passenger mile than using fossil fuel -powered private vehicles. Edmonds has access to bus and rail transit, but only about 9% of workers use transit to commute. Recent expansion of Bus Rapid Transit in the Highway 99 corridor and expanding Sound Transit light rail in the 1-5 corridor will increase opportunities for transit use by Edmonds residents. Further improvement such as transit hubs, shuttles, "last -mile" services, ridership promotion, and electrification of transit vehicles can help reduce GHG emissions from transportation. In addition, electric vehicles and plug- in hybrid vehicles can replace use of fossil fuels with electricity, which, as discussed above, will soon be carbon neutral in Washington State, and eventually carbon -free. Reducing the number of miles traveled can be accomplished by changes in land use patterns as well as by changes in work location and commuting habits. Land use patterns that provide housing close to shopping and employment reduce the distance to destinations and facilitate efficient transit use. Where there are safe and convenient routes, more people choose walking or riding a bicycle for short trips, such as shopping, travel to school, or visiting friends, as well as for regular commuting. Working from home, which has become much more common during the current pandemic, also reduces commute trips. Sq°/, • ?% Passenger Travel Transit • 26% • '0f Air Travel Commercial Service •6% •1% Truck Freight Rail • 5% 1 % Port Off Road Figure 10: Distribution of local and imported transportation emissions by vehicle category 38 TRANSPORTATION AND LAND USE Packet Pg. 269 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d What the City has already done: • Adopted a Transportation Plan that will add new sidewalks and bicycle routes. • Converted all diesel trucks to biodiesel fuel. • Provided transit and carpool incentives to City employees, including alternate work schedules and telecommuting opportunities. • Supported the Swift Bus Rapid Transit plan. Since the last CAP was prepared (2070). • Adopted a Complete Streets Ordinance (Ordinance No. 3842) in June of 2011, resulting in 15 miles of new bike lanes, with 6 more miles planned for 2023. • Reduced minimum parking standards in many commercial and residential zones. • Created more flexible zoning standards encouraging mixed -use development. • Added requirements for charging stations in new development. • Installed public electric vehicle charging stations at 20 locations • Upgraded the City vehicle fleet to 6 electric vehicles, 11 hybrid vehicles, 33 propane vehicles, and committed to 6 more electric and 8 more hybrid vehicles to the fleet in 2022. • Updated City land -use rules to encourage more home -based business opportunities. • Worked with Sound Transit to add commuter rail improvements. TRANSPORTATION AND LAND USE Packet Pg. 270 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Strategies and Actions: Five strategies that are essential for reducing GHG from transportation include: Strategy TR-1: Reduce VMT through Sustainable Land Use One of the most effective ways the City of Edmonds can address emissions from transportation is through regulating how our city is developed, including the promotion of local businesses in mixed -use centers. Business hubs provide readily available and nearby goods, services, and employment for surrounding neighborhoods. This shortens travel distances and makes walking and biking more attractive. Every unit of housing constructed in an urban center represents a reduction of approximately 1.5 MT CO2e annually, compared to the average home in Edmonds. Edmonds has many attractive multi- family areas and has planned for nearly all its future growth to occur in these types of centers. Actions: TR-1: Reduce VMT through Sustainable Land Use TR-1.1 Adopt a multimodal level of service to enable complete streets outcomes. TR-1.2 Develop code and guidelines and zoning that support mixed -use and transit -oriented (Highway 99 and downtown) development in neighborhood commercial centers to encourage close -to -home local shopping and employment opportunities. TR-1.3 Provide tax or other incentives for low income or affordable housing projects in the City's activity centers. TR-1.4 Encourage more businesses to locate in Edmonds by allowing commercial uses in more locations, permitting more intensive uses, or reducing parking requirements in areas well served by transit. AGf High High High High Current level of service standard establish aceptable levels of travel delay for vehicles using public roads. A multimodal level of service would establish similar threshholds for transit, walking, and biking. 40 I TRANSPORTATION AND LAND USE Packet Pg. 271 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Strategy TR-2: Reduce VMT by Improving Transit Systems Edmonds is served by Community Transit buses and Sound Transit commuter rail. However, relatively few workers regularly commuted by transit in 2017. With the pandemic, travel patterns are changing. Community Transit already provides discounted fares to seniors, low income and youth riders. This strategy includes supporting increased transit service, efficiency, and reliability within Edmonds (e.g., to shopping, medical, schools, and recreation) and connections to regional transit, with the goal of greater transit use by commuters, residents and visitors, and an associated reduction in VMT. Actions: TR-2: Reduce VMT by Improving Transit Systems TR-2.1 Coordinate transit agencies to increase service within Edmonds and improve access to new light rail connections. TR-2.2 Preserve and expand Sounder commuter rail service in f , Edmonds. TR-2.3 Invest in transit stop amenities to improve transit ridership �A experience (e.g. shelters, benches, lighting). Moderate Low Low TRANSPORTATION AND LAND USE Packet Pg. 272 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy TR-3: Reduce VMT by Committing to a Complete Street Approach Walking and biking do not generate GHGs. However, in many areas of Edmonds walkers and bikers do not feel safe because of the lack of separated and protected routes. Improvements such as Safe Routes to School, additional and safer bike lanes, convenient bicycle parking, and more improved and extended sidewalks make it easier for people to choose these alternate modes. Currently, only 2.4% of workers in Edmonds walk or bike to work. Every shift of mileage from gasoline - powered automobiles to non -motorized modes reduces GHG emissions, not only by reducing VMT, but also by reducing congestion and vehicle idling. Actions: TR-3: Reduce VMT by Promoting Active Transportation TR-3.1 Commit to installing one bicycle rack per block within High neighborhood districts. TR-3.2 Establish a complete streets process for capital projects A and a complete streets steering committee to sign off on 64 High compete streets recommendation or exemptions. TR-3.3 Develop a pedestrian priority investment network and triple A funding in the Capital Improvements Plan. (to High TR-3.4 Adapt streets for people purposes periodically, such as "Walkable Weekends" to promote walking as a community High activity that also supports local businesses. TR-3.5 Require bike parking and e-bike charging in new commercial and multifamily. High 42 TRANSPORTATION AND LAND USE Packet Pg. 273 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy TR-4: Reduce VMT through Vehicle Sharing and Flexible Work Requirements Carpooling and vanpooling have been available options for commuters for decades, but have been utilized in Edmonds only on a limited basis. Flexible work schedules, such as working from home or having 4-day work weeks, have also been little utilized until the COVID-19 pandemic. Many office workers have switched at least temporarily to working from home either full time or part time, with the effect of reducing VMT for commuting. Since most working residents of Edmonds are employed outside of Edmonds, the City has little control or influence over working conditions or requirements, but through education and outreach may be able to help and encourage Edmonds residents to continue to use these types of commute trip reduction measures. The City can also facilitate carpooling at local employers by requiring that designated parking spaces be provided. Actions: TR-4: Reduce VMT through Vehicle Sharing and Flexible Work Requirements TR-4.1 Explore bike and scoot share programs Edmonds. t�� High TR-4.2 Formalize hybrid work options for City employees. High TR-4.3 Explore opportunities to develop car share facilities (e.g., ZipCar, car2go, GIG, etc.) with ferry system. Moderate TR-4.4 Increase utilization of the city commute trip reduction Moderate program for employees. TRANSPORTATION AND LAND USE Packet Pg. 274 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy TR-5: Promote Low -Carbon Vehicles and Other Methods of Reducing Emissions from Vehicles Fossil fuel -powered cars and trucks are the largest component of the GHG emissions from transportation in Edmonds. Conversion to electrically powered vehicles can eliminate or substantially reduce GHG emissions, and such adoption is accelerating, especially as many major manufacturers commit to phasing out fossil -fueled vehicles. As of December 2021 there were 745 battery -electric and 212 plug-in hybrid vehicles registered in Edmonds, an increase of nearly 144% since 2017, but still just over 2% of the vehicles. In Norway, electric vehicle sales rose from 1 % to 65% in 10 years.2 The primary role the City can play is to help create the charging infrastructure needed in public places and in existing and new development. The City can also continue to replace its own fleet, educate the public to better understand the technology, and support electrification of transit, ferries, and commercial transport. In addition, while many fossil -fueled vehicles remain in use, the City can reduce emissions through establishment of no -idling zones. Actions: TR-5: Promote Electric Vehicles and Other Low -Carbon Vehicles TR-5.1 Adopt standards for the placement of charging stations in A public rights -of -way. f of High TR-5.2 Convert City fleet to electric vehicles. to High TR-5.3 Add charging stations at all City facilities, including parks. to High TR-5.4 Adopt a policy to limit vehicle idling, including the posting of appropriate signs at businesses and holding areas, A such as school and ferry areas. This action would include Gf LOW evaluating how to equip City trucks with auxiliary electrical systems for illumination and warning signs. TR-5.5 Support the long-term plan for electrifying the Washington A State ferry fleet. Gf LOW 2 Time Magazine 2022. What Norway Can Teach the World About Switching to Electric Vehicles. January 7, 2022. 44 TRANSPORTATION AND LAND USE Packet Pg. 275 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Metric: Transportation and Land Use Strategy TR-1: Reduce VMT through Sustainable Land Use Strategy TR-2: Reduce VMT by Improving Transit Systems Strategy TR-3: Reduce VMT by Promoting Active Transportation MOM Strategy TR-4B: Promote flexible work requirements TRANSPORTATION AND LAND USE 4E Packet Pg. 276 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 277 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Environment The problem, strategy, and benefits: Climate action also includes preparing for and adapting to climate change. Our environment, consisting of both natural systems and the built environment, is being affected by climate change in numerous ways, some of which we understand very clearly, and some we are only beginning to understand. At a global scale, these include: • Changes in temperature and precipitation that affect the supply of water and food for hundreds of millions of people.' • Flooding and inundation due to sea level rise that affect nearly every coastal community in the world, inundating the residences of millions of people, most of whom live in cities, as well as changing patterns of coastal erosion.2 • Ocean acidification, reduced polar ice, and other climate shifts that are reducing the range of habitats for numerous plant and animal species, and inducing the migration of many species.' Edmonds, although small, contributes to these impacts through GHG emissions. Through outreach on this plan, the Edmonds community has indicated it wants to ensure that the carbon sequestered in its urban forests and natural areas is maintained or increased, along with efforts to eliminate most of its GHG emissions over time. Edmonds also wants to explore other ways that its emissions could be offset by sequestration. The strategies described below address these approaches for sequestration. 1 Munia et al. 2020; Mbow et al. 2019. 2 Climate Central 2015. 3 IPCC2019. 4 Snover et al. 2019. 5 Mauger et al. 2015. Edmonds will also feel the effects of these global changes, such as increasing human migration, resource conflicts, disruptions to food and other production systems, and other effects. It is difficult to predict how these larger scale effects will manifest locally. Many regional and local effects, however, can be predicted with reasonable certainty. The probability of any particular outcome is typically expressed as a range because much depends on how well the world society responds to climate issues. If one has high degree of faith that society will respond quickly and extensively, then the lower end of the range is more likely. If one doubts that society will respond quickly, the higher range should be considered the more likely outcome. Regionally and locally, climate change is expected to include: • Higher temperatures, including more extreme high temperatures in summer. By mid-century, average annual temperatures in the Puget Sound region are projected to increase by 4.2°F to 5.5°F (2.3°C to 3.1 °C) compared to the 1970-1999 average, and continue to rise through at least 2100.4 The hottest temperatures are expected to rise by over 60F (3.30C). • More frequent and more intense precipitation events in the Puget Sound region.' For Example, King County anticipates a 7%to 54% increase in the 10-year hourly rainfall event by 2080. (Although estimates have not yet been made for Snohomish County, results are likely to be similar.) • More rainfall instead of snow in the winter, resulting in 38%-46% less snowpack in the Cascades, and decreasing summer water supplies and summer streamflows.' ENVIRONMENT Packet Pg. 278 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d • Increasing frequency of wildfire and length of wildfire season along the West Coast including inland areas east of the Cascades, with associated smoke reaching Puget Sound. An 89% likelihood that sea level in Edmonds will rise 1 foot by 2100, and a 1 % chance that it will rise by 5 feet or more. In either case, sea level will continue to rise into the next century.6 These effects have already begun. Globally, the years 2013-2021 all rank among the 10 warmest years on record, with 2021 being the 6th warmest on record. Locally, 2021 included the three hottest days on record. Downtown Edmonds saw its first ever temperature of 100 degrees, giving a taste of what higher future temperature extremes mean for the region. Tides in early 2022 reached record highs throughout Puget Sound. In the Puget Sound region in 2018, wildfire smoke led to 24 days of poor air quality, including nine days that were considered either unhealthy for sensitive groups or unhealthy for everyone. The ways these changes will affect frontline communities in Edmonds need to be better understood, but we do know that some people will have a harder time adapting than others. For example, extreme summer heat causes heat stress, including death. More than 80% of deaths from heat stress are among people over 60 years of age, and Edmonds has a high percentage of people in this age group.? The problems of heat stress are compounded when air quality is poor, because keeping windows open allows dangerous levels of particulates. Again, older individuals are among the most susceptible, as are young children and others. Many homes in Edmonds do not have air conditioning, and the cost of purchasing and operating air conditioners can be especially hard for people living on lower and fixed incomes. Community solutions to these types of issues may range from emergency cooling centers, to subsidies for energy -efficient cooling systems, to planting trees for shade. average annual temperatures •' likelihood of a increase by 38%-46% foot rise in 4.2°F to 5.5°F less snowpack in the 2-5 sea level in by 2100 JA � Cascades by 2050%=O%NNO%MO RSLR for Selected Location PRedee changes relative to the average sea level over 1991.2009. Hover for defalfs. 10.0 8.0 50 1.Q 2.0 Select projectiars end year 0 21se g.a '' o < 2030 2050 2070 2090 2110 2130 2150 Figure 11: Relative Sea Level Rise (RSL) expected for Edmonds WA. Source: Miller et al. 2019 Scenario, Likelihood High(RCP8.5), 1% High (RCP8-5). SC% High(RCP8.5).99% Low (RCP 4.5), 1% Law (RCP 4.5), SMA Low (RCP 4.S), 99% 6 Miller et al. 2019. 7 Kenny et al. 2010. Edmonds by 2100 �r J • g �p r Figure 12: Inundation of Edmonds shoreline with 5 feet of sea level rise at high tide. Source. Climate Central 2022 48 I ENVIRONMENT Packet Pg. 279 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Edmonds must consider strategies for adapting to the effects from climate change that include: • Extreme heat events that will place stress on residents, especially those who do not have air conditioning in their homes. • Sea level rise that will frequently inundate areas of the Edmonds waterfront and downtown before the end of the century. • Changes in storm intensity that could overwhelm stormwater systems and damage roads and other infrastructure. • Risk of water shortages during hotter, drier summers. • Air quality issues due to wildfire smoke. What the City has already done: • Adopted stringent policies to preserve our wetlands in the late 1980s and to limit the impacts of hillside development in the 1990s. • Committed to a set of environmental principles, policies, and goals for future action with Resolution 1700 (April 2008). • Recognized the interrelated nature of environmental, economic, and social sustainability through the Sustainability Element of the City's Comprehensive Plan. Since the last CAP was prepared (2070): • Added requirements for shade trees and rain gardens in parking lots to land use code. • Identified tree canopy coverage and areas where it could be increased • Continued education and outreach programs for watershed and water conservation awareness and other environmental concerns. • Adopted an integrated pest management approach in parks resulting in a 60% reduction in pesticide use, and currently phasing out use of "Roundup". • Utilizing "in-house" wood chips and leaf mulch for weed suppression and soil building in parks. ENVIRONMENT Packet Pg. 280 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategies and Actions: To address these concerns, Edmonds will pursue three general strategies: Strategy EN-1: Increase Carbon Sequestration As noted in the GHG Inventory section, Edmonds is currently emitting GHGs and will likely continue to do so, even under the most optimistic scenarios. Forests, marshes, and even garden landscapes have the capacity to remove carbon dioxide from the atmosphere and store it as carbon in wood, leaves, and roots, which is sometimes called carbon sequestration. Plants also reduce the potential for heat buildup, such as occurs in concentrated areas of paving and buildings, and can reduce energy costs for cooling. Forests provide benefits such as reducing runoff and erosion and removing toxic substances from air and water, as well as providing recreational and aesthetic values. For these reasons, Edmonds should preserve and, where feasible, expand its urban forest and natural areas. Edmonds adopted an Urban Forest Management Plan in 2019 to provide guidance for managing, enhancing, and growing trees in the City of Edmonds over the next 20 years. Special emphasis is placed on managing trees on public property and along the public rights -of -way. The plan includes goals to maintain citywide canopy coverage, manage public trees, incentivize protecting and planting trees on private property, and inform the community on tree selection, planting, and care (e.g., "right tree, right place"). The Edmonds Marsh is another natural area with carbon sequestration potential. Although the sequestration potential has not been determined, plans for restoring this area to an intertidal marsh come with hopes that this could also have the benefit of increasing the carbon stored in the soils of the marsh. Actions: Strategy EN-1: Increase Carbon Sequestration EN-1.1 Adopt a canopy coverage target for the city. High EN-1.2 Identify pockets of woodlands and marsh land that the City High could purchase to add to our parks system. EN-1.3 Identify City parks and open spaces where carbon High sequestration could be increased. EN-1.4 For fee -in -lieu mitigation sites, prioritize sites that sequester High carbon. EN-1.5 Update the City Street Tree Plan to prioritize increasing tree cover in appropriate places along the city's street rights -of -way, High especially in areas of low canopy coverage. EN-1.6 Explore application of biochar from the wastewater treatment plant to sequester carbon and improve soils in parks and High residential developments. EN-1.7 Assess the health of and changing stress on Edmonds' urban forest and develop strategies to prevent loss of trees to heat, Moderate drought, and insects. 50 ENVIRONMENT Packet Pg. 281 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy EN-2: Explore Other Methods for Offsetting Edmonds' GHG Emissions Edmonds can also meet its GHG reduction goals by purchasing offsets for its GHG emissions. Carbon offsets allow a business, a government, or an individual to pay someone else to eliminate a given quantity of greenhouse gases from the atmosphere. Numerous ways are being explored for sequestering carbon, including industrial technology, modified agricultural practices, planting forests, and restoring salt marshes or kelp forests. This strategy can also benefit other community sustainability goals such as supporting local agriculture or salmon recovery. Offsets might also include regional or international efforts such as buying cleaner -burning cookstoves in developing countries to reduce deforestation, financing a wind turbine generator that displaces fossil fuels on the power grid, or restoring a section of tropical forest that takes in carbon from the atmosphere. Advocates say that offsets combat climate change, protect nature, and route money to the parts of the planet that need it the most, and must be part of the solution to limit warming. However, carbon offset projects have a history of overpromising and underdelivering. Proper accountability and permanence can be difficult to ensure. Critics of offsets say they allow people to continue emitting GHGs and avoid responsibility for doing so. Any use of offsets must include a thorough vetting of the offset program, whether local, regional, or international. Otherwise, the supposed benefit may evaporate. This strategy includes disclosing the social and mortality cost of any carbon emissions that have not been offset. Actions: EN-2: Explore Other Methods for Offsetting Edmonds' GHG Emissions EN-2.1 Develop a periodic calculation of the gap between Edmonds'targeted and actual GHG emissions reductions, High for the metrics in this plan and provide an online dashboard to keep the public informed on progress. EN-2.2 Engage in a regional conversation about offsetting GHGs. High EN-2.3 Calculate the social and mortality costs of carbon that would High result from each Comprehensive Plan update. EN-2.4 For any emissions that are not offset per metrics the tracking tool, prepare a calculation of the social and mortality cost on High an periodic basis. EN-2.5 Research and recommend methods of offsetting GHG High emissions locally. EN-2.e Explore purchase of GHG offsets. kv High ENVIRONMENT Packet Pg. 282 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy EN-3: Prepare for the Impacts of Climate Change The impacts of climate change are widespread, and this CAP Update does not provide a full account of the extent or severity of each type of risk. This strategy focuses on preparing a more complete assessment of local risks and developing specific adaptation measures from that assessment. This includes planning for sea level rise, extreme heat, higher intensity storms, constrained water supply in summer, and other effects. Effective planning for these types of changes can have multifaceted benefits. Adapting to sea level rise can include measures that improve and protect habitat as well as property. Techniques like increasing urban forest cover or designing energy -efficient buildings can result in better habitat and greater year-round comfort. Managing stormwater can include methods like increasing infiltration, which can benefit habitat and water quality. Reducing water use can save energy and benefit fish by protecting streamflows. Actions: EN-3: Prepare for the Impacts of Climate Change EN-3.1 When planning for any climate change adaptations, include an assessment of which parts of the community would High be most affected and who would benefit most from the measures proposed. EN-3.2 Develop a plan for adapting to sea level rise in Edmonds. High EN-3.3 Evaluate the risks to stormwater infrastructure from higher intensity storms, and develop plans for upgrades to the High system and development codes, if necessary. EN-3.4 Develop a program to achieve water conservation in existing buildings and landscaping , with a goal of reducing High per capita water use 7% by the year 2035. EN-3.5 Include measures in the City's Emergency Management Plan to ensure local energy supply at City operated mass care High facilities, such as solar power and battery storage, in the event of electrical outages due to extreme weather or fires. EN-3.6 Create a network of emergency cooling and warming High centers to be available during extreme weather events. 552 ENVIRONMENT Packet Pg. 283 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Metric: Environment Strategy EN-1: Increase Carbon Sequestration Q ENVIRONMENT Packet Pg. 284 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 285 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Lifestyles and 0 Consumption The problem, strategy, benefits: Our lifestyles, and particularly our consumption habits, have a large effect on GHG emissions. As described in the GHG Inventory, much of our consumption results in GHG emissions somewhere other than Edmonds, and these emissions are referred to Imported Emissions. The scale of Imported Emissions is significantly larger than Edmonds' local emissions. The largest sources of these emissions include goods and furniture, meat and dairy, transportation fuels and air travel, clothing, and food. c,. Households with larger annual incomes typically consume more and therefore generate more GHGs than households with smaller incomes. Figure 13 highlights this relationship. The four colored bars represent different household income tiers. As can be seen, household income significantly influences emissions for the consumption of material goods and air travel as basic needs are met and more discretionary income is available. When it comes to food, people and households consume about the same quantity and composition of food regardless of income level. 20 r................................................................................................. - 15 f 10 I 5 0 --------------- ------ ------ I Air Travel Food Material Goods 7M <$10,000-$39,999 = <$80,000-$119,999 = <$40,000-$79,999 = >$120,000 Figure 13: Comparison of household income tiers and emissions for purchase types Source: CoolClimote. Berkeley edu, compiled byCood Company LIFESTYLES AND CONSUMPTION Packet Pg. 286 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT What the City has already done: • Passed an ordinance to reduce the use of plastic bags while promoting the use of recyclable paper and/or reusable checkout bags by retail stores. • Followed Snohomish County's lead in encouraging solid waste collectors to enhance their organic collection programs from residences and businesses. • Created a recycling ordinance establishing a base -level recycling service for commercial and residential customers. Since the last CAP was prepared (2070). • Adopted Zero Waste and Beyond Waste as long-term goals for Edmonds in 2016 (Resolution 1357). 56 LIFESTYLES AND CONSUMPTION Packet Pg. 287 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategies and Actions: The two primary strategies for reducing these emissions at a community scale are to reduce waste generation, and to modify food purchases. Strategy LC-1: Reduce Material Consumption, Waste Generation, and Resource Depletion Edmonds adopted Zero Waste as a long-term goal. Municipal solid waste is reflection of consumption of material goods. The City of Edmonds estimated that the community -wide waste disposal rate in 2005' was two tons per customer. Municipal solid waste from Edmonds is deposited at the Roosevelt Regional Landfill in south-central Washington, where methane from the landfill is recovered for energy production However, handling and transport of waste does generate GHGs locally. In addition, reducing waste locally helps reduce pollution from manufacturing and transport globally, and reduces the community's imported GHG emissions. Solid -waste management uses a hierarchy of approaches: • Reduce the amount of waste created through the efficient use of resources, more durable products, less packaging, and less overall purchasing. • Reuse products and packaging as much as possible. • Recycle discarded products and packaging, and turn organic materials into compost or feedstock for energy production. • Restrict the types of materials that can be used (plastic bags, Styrofoam, etc.). Actions: LC-1: Reduce Material Consumption, Waste Generation, and Resource Depletion LC-1.1 Reduce barriers to achieving Edmonds' zero -waste goal. 1 High LC-1.2 Increase public recycling bins in partnership with local businesses. A t1�1 High LC-1.3 Require recycled products for City -produced printed materials. - High LC-1.4 Educate homeowners and businesses about composting. Moderate LC-1.5 Educate the public about using safer, non -toxic materials. V all Moderate 1 City of Edmonds, 2009. Greenhouse Gas Inventory -Community Analysis. LIFESTYLES AND CONSUMPTION Packet Pg. 288 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy LC-2: Modify Food Purchases People need to eat, and dietary needs and preferences vary widely, so it is unwise to make generalizations about what foods people eat, or should eat. The vast majority of food consumed in Edmonds comes from elsewhere, grown in a wide variety of environments using wide array of methods. However, there are two important changes in food consumption that most households can apply: • Reduce the over -purchasing in small (one- or two -person) households, to reduce waste. • Reduce consumption of snacks, ready-made food and drinks, and other foods with high caloric content and low nutritional values that are not recommended for a healthy diet. These foods produce little nutritional benefit while generating a significant portion of the total emissions from food production, packaging, and delivery. Producing food at home and buying locally grown food are ways to incorporate these changes into our food consumption. An additional positive impact of supporting local food producers in a diversified local economy. Actions: LC-2: Modify Food Purchases LC-2.1 Educate smaller households on ways to reduce food waste. Moderate LC-2.2 Educate consumers benefits of consuming less pre- Moderate packaged and more plant -based foods. LC-2.3 Involve community in identifying City parks and other property, both City -owned and private, as potential sites for High neighborhood public gardens. LC-2.4 Continue to promote local farmers' markets. Moderate 58 LIFESTYLES AND CONSUMPTION Packet Pg. 289 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Metric: Lifestyle and Consumption Strategy LC-1: Reduce material consumption, waste generation, and resource depletion LIFESTYLES AND CONSUMPTION 59 Packet Pg. 290 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 291 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Accounting for progress in reducing GHG emissions at a community scale can be a challenging and laborious process. It is important to know how well we are doing, but the time and effort involved in getting a complete picture might be better spent on some of the strategies identified above. However, progress can be estimated by looking at a few key metrics. The best metrics are those for which data are readily available, where results can reasonably be predicted from the data, and where the outcome is expected to result in a noticeable change within the timeframe being studied. As part of this CAP Update, our consultants prepared a tracking tool that focuses on a key metric for each of 10 strategies. Table 1 lists the strategies along with the metrics used as indicators for each. This will allow the City to estimate progress in reducing local emissions on an annual basis, without having to do a complete new inventory. While these metrics do not address every aspect of the community's GHG emissions, tracking them will allow the community to see real progress being made, or not, on the strategies identified in this plan for reducing GHG emissions. The tracking tool includes a number of assumptions built off existing information about GHG emissions, population and employment growth, commuting patterns, and other factors. The approach taken is conservative, to ensure that GHG emission reductions are not overestimated. For example, it accounts for gradual improvement in the fuel efficiency of cars mandated by federal regulations. The fact that many manufacturers are moving rapidly toward electric vehicles is not factored in. Tracking Progress Using this tracking tool, the consultant worked with City staff to estimate how aggressively each strategy might be applied, using 2035 and 2050 as planning horizons. These two horizon years were selected because 2050 is the date by which the City's science - based target mandates the full mitigation of GHG emissions (net -zero emissions), and 2035 was an approximate midpoint. The tracking tool provides an estimate of how much GHG emissions would be affected if all of the strategies are on track by each of the planning horizon years. The graph in Figure 14 depicts the path that Edmonds emissions reductions will take between now and 2050, assuming success in all strategies being tracked, compared to the overall net -zero target set by this plan. As shown in Figure 14 there is still a reduction gap of 95,070 MT CO2e for 2050. A reduction gap means that further measures will be needed. In particular, fossil -fuel based gas (natural gas) must either be replaced with carbon -neutral gas, or eliminated from use, and refrigerants must be either switched to carbon -neutral refrigerants or all leaks must be eliminated. These two changes would substantially reduce the gap, but require technological changes that have yet to become economical. Even with these changes, there will likely be the need for some carbon sequestration, as discussed in Section 7, Environment. Carbon sequestration is also evolving. Technological advances for some industries and the use of natural systems, such as "blue carbon" sequestration through restoration of marine environments, offer hope for economically viable solutions in the near future. TRACKING PROGRESS Packet Pg. 292 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d 450,000 400,000 Clean Energy N O 350,000 Bill Reductions V H 2017 Inventory CAFE Standards 300,000 Reductions O'`. 250,000 Transportation and Land Use Reductions V1 Lifestyle and • 200,000 ` Consuption Reductions W (� 150,000 • 2035 Building and = Target Energy Reductions V 100,000 Reduction Gap 50,000 95.070 Remaining Emissions -♦-- Target Emissions Figure 14: Edmonds GHG emissions, Targeted emission reductions, and redcution gap by 2050. 2035 Ta rg et 2050 Targe Strategy BE-1: Replace Fossil Fuels used in Buildings with Renewable Energy Resources ® 0 • nual GHG Savings (MT •_ Number of New Residential and Commercial Solar Photovoltaic Systems Installed Strategy BE-2: Improve Energy Efficiency of Existing Buildings and Infrastructure • • ; III ` • • 3,574 61670 Annual GHG Savings (MT COze) ' Percent Residential- - Retrofitted Strategy BE-3: Require the Design and Construction of New and Remodeled Buildings to Meet Green Building Standards r7 or7n 62 1 TRACKING PROGRESS Packet Pg. 293 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT Strategy TR-1: Reduce VMT through Sustainable Land Use 4,781 51737 Annual GHG Savings (MT COze) Strategy TR-2: Reduce VMT ' by Improving Transit Systems 31792 41807 Annual GHG Savings (MT COZe) Strategy TR-3: Reduce VMT by Promoting Active Transportation liv- 'q �O�O 800 2,177 Annual GHG Savings (MT COze) mmmllsp�� SEE- StrategyTR-4: Promote Vehicle Sharing and Flexible Work Environments MMMM 0 4mi 81700 91229 Annual GHG Savings (MT CO2e) Strategy TR-5: %jmiojteLow-Ca*rbonVehicA1es A 50,734 81,046 Annual GHG Savings (MT •- Number of electric vehicles registered in Edmonds Strategy EN-1: Increase Carbon Sequestration 131 262 Annual GHG Savings (MT CO2e) Strategy LC-1: Reduce Material Consumption • • • • • • ` 3,257 4,343 Annual GHG Savings (MT CO2e) * Although this metric will not help reduce GHG after the electric grid is carbon neutral in 2030, prior to that date, cumulatively it will produce enough electricity to reduce GHGs prior to that date by approximately 12,000 MTCO2e. Total Reduction 1.5°C Scenario Target Reduction Still Needed to Percent of Target (MT CO2e) Reduction (MT CO2e) Reach Target (MT CO2e) Achieved CO2 _ 79,121 791316 195 100% (MT 217,210 95,070 56% 122,141 TRACKING PROGRESS 63 Packet Pg. 294 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 295 9.1.d CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT References and Source Material ACEEE (American Council for an Energy -Efficient Economy). 2016. Lifting the High Energy Burden in America's Largest Cities: How Energy Efficiency Can Improve Low Income and Underserved Communities. Prepared by Ariel Drehobl and Lauren Ross. April 2016. Accessed from URL: https://www.aceee.org/ sites/default/files/publications/researchreports/ u 1602.12df. City of Edmonds. 2015. Edmonds Streetscape Plan. Department of Parks, Recreation and Cultural Services. Includes Appendix F, City Street Tree Plan. Available from URL: https://121 cdn4static. civiclive.com/UserFiles/Servers/Server 16494932/ File/Government/Departments/Development%20 Services/Planning%20Division/Streetscape Plan and Street Tree Plans 2015.12df. City of Edmonds. 2019. Edmonds Urban Forest Management Plan. Prepared for the City of Edmonds by Davey Resource Group, Inc. July 2019. Available from URL: https://121 cdn4static. civiclive.com/UserFiles/Servers/Server 16494932/ File/Government/Departments/Development%20 Services/Planning%20Division/Urban%2OForest%20 Mgmt%20PIan/EdmondsWA-UFMP-2019 MidResolution.pdf. City of Edmonds. 2020. City of Edmonds Comprehensive Plan. Adopted November 17, 2020. Accessed from URL: https:HI21 cdn4static. civiclive.com/UserFiles/Servers/Server 16494932/ File/Government/Departments/Development%20 Services/Planning%20Division/Plans%2OLong%20 Range%20Planning/CP 2020 adopted.pdf. Climate Central. 2015. Mapping Choices Carbon, Climate, and Rising Seas Our Global Legacy. Climate Central Research Report prepared by B.H. Strauss, S, Kulp, and A. Levermann. pp. 1-38. November 2015. Available from URL: https://sealevel.climatecentral. org/uploads/research/Global-Mapping-Choices- Report.pdf. Climate Central. 2022 . Climate Watch. 2021. Historical GHG Emissions. Accessed November 9, 2021 from URL: https: www.climatewatchdata.org/ghg-emissions?brea kBy=countries&calculation=PER CAPITA&end yea r=2018&sectors=tots I -including -I u cf&sta rt year=1990. IPCC (Intergovernmental Panel on Climate Change). 2014. Climate Change 2014: Synthesis Report. Contribution of Working Groups I, II and III to the Fifth Assessment Report of the Intergovernmental Panel on Climate Change [Core Writing Team, R.K. Pachauri and L.A. Meyer (eds.)]. IPCC, Geneva, Switzerland, 151 pp. Available from URL: https:// www.il2cc.ch/site/assets/uploads/2018/02/SYR AR5 FINAL full.pdf. IPCC (Intergovernmental Panel on Climate Change). 2019. IPCC Special Report on the Ocean and Cryosphere in a Changing Climate [H.-O. P6rtner, D.C. Roberts, V. Masson-Delmotte, P. Zhai, M. Tignor, E. Poloczanska, K. Mintenbeck, A. Alegi a, M. Nicolai, A. Okem, J. Petzold, B. Rama, N.M. Weyer (eds.)]. In press. Kenny, Glen P., Jane Yardley, Candice Brown, Ronald J. Sigal, and 011ie Jay. 2010. Heat stress in older individuals and patients with common chronic diseases. Canadian Medical Association Journal. July 13, 2010. Available from URL: https://www.cmai.ca/ content/182/10/1053. REFERENCES AND SOURCE MATERIAL Packet Pg. 296 CITY OF EDMONDS CLIMATE ACTION PLAN / FEBRUARY 2023 DRAFT 9.1.d Mauger, G.S., J.H. Casola, H.A. Morgan, R.L. Strauch, B. Jones, B. Curry, T.M. Busch Isaksen, L. Whitely Binder, M.B. Krosby, and A.K. Snover. 2015. State of Knowledge: Climate Change in Puget Sound. Report prepared for the Puget Sound Partnership and the National Oceanic and Atmospheric Administration. Climate Impacts Group, University of Washington, Seattle. Accessed from URL: https://doi.org/l 0.7915/ CIG93777D. Mbow, C., C. Rosenzweig, L.G. Barioni, T.G. Benton, M. Herrero, M. Krishnapillai, E. Liwenga, P. Pradhan, M.G. Rivera-Ferre, T. Sapkota, F.N. Tubiello, and Y. Xu. 2019. Food Security. In: Climate Change and Land: an IPCC special report on climate change, desertification, land degradation, sustainable land management, food security, and greenhouse gas fluxes in terrestrial ecosystems. In press. Miller, I.M., H. Morgan, G. Mauger, T. Newton, R. Weldon, D. Schmidt, M. Welch, and E. Grossman. 2019. Projected Sea Level Rise for Washington State - A 2018 Assessment. A collaboration of Washington Sea Grant, University of Washington Climate Impacts Group, University of Oregon, University of Washington, and US Geological Survey. Prepared for the Washington Coastal Resilience Project. Updated 07/2019. Available from URL: https:Hcig.uw.edu/wp- content/uploads/sites/2/201 9/07/SLR-Report-Mi 1ler- et-al-2018-updated-07 2019.pdf. Munia, Hafsa Ahmed, Joseph H. A. Guillaume, Yoshihide Wada, Ted Veldkamp, Vili Virkki, and Matti Kummu. 2020. Future Transboundary Water Stress and Its Drivers Under Climate Change: A Global Study. American Geophysical Union (AGU) Journal. May 25, 2020. Available from URL: https://agupubs. onlinelibrary.wiley.com/doi/l 0.1029/2019EF001321. Oregon Department of Energy. 2020.2020 Biennial Energy Report. Submitted to the Oregon Legislature. November 2020. Accessed from URL: https://www.oregon.gov/energy/Data-and-Reports/ Documents/2020-Biennial-Energy-Report.pdf. Reardon, S.F., Fox, L., & Townsend, J. 2015. Neighborhood Income Composition by Race and Income, 1990-2009. The Annals of the American Academy of Political and Social Science, 660(1), 78- 97. Snohomish County. 2019. Analysis of Impediments to Fair Housing Choice. Snohomish County Urban County Consortium. November 2019. SnoPUD (Snohomish County Public Utility District No. 1). 2021. Final 2021 Clean Energy Implementation Plan. Adopted December 21, 2021. Accessed from URL:.httl2s://www.snol2ud.com/wl2-content uploads/2021/12/Final 2021 CEIP.pdf. Snover, C. Raymond, H. Roop, and H. Morgan. 2019. "No Time to Waste. The Intergovernmental Panel on Climate Change's Special Report on Global Warming of 1.5 C and Implications for Washington State," University of Washington Climate Impacts Group, Seattle, Washington. Song, Li, Hua Cai, and Ting Zhu. 2021. Large -Scale Microanalysis of U.S. Household Food Carbon Footprints and Reduction Potentials. Environmental Science &Technology. DOI: 10.1021/acs. est.1 c02658. Time Magazine 2022. What Norway Can Teach the World About Switching to Electric Vehicles. January 7, 2022. Accessed from URL: https://time. com/6133180/norway-electric-vehicles/. US Census Bureau. 2017. Accessed from URL: https:// www.census.gov/acs/www/data/data-tables-and- tools/data-profiles/2017/. US Census Bureau. 2020. American Community Survey (ACS) 5-Year Data (2009-2019). December 10, 2020. Accessed from URL: https://www.census.gov/ data/developers/data-sets/acs-5year.html. World Meteorological Organization. 2016. Provisional WMO Statement on the Status of the Global Climate in 2016. Press Release No. 15; Published 14 November 2016. Accessed from URL: https://public. wmo.int/en/media/press-release/provisional-wmo- state m e nt-status-of-g t o ba I-cl i m ate-2016. World Resources Institute, C40 Cities, and ICLEI. 2021. Global Protocol for Community -Scale Greenhouse Gas Inventories, An Accounting and Reporting Standard for Cities Version 1.1. Accessed from URL: https://ghaorotocol.org/sites/default/files/ standards/GPC Full MASTER RW v7.pdf. 66 REFERENCES AND SOURCE MATERIAL Packet Pg. 297 9.1.d Intentionally Blank a Q U c O E W r C E t V R r a Packet Pg. 298 9.2 City Council Agenda Item Meeting Date: 03/21/2023 City of Edmonds Stormwater Management Action Plan (SMAP) Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On September 13, 2022, this item was presented to the Parks and Public Works Committee. On October 4, 2022, staff presented update to Stormwater Management Action Plan. On November 15, 2022, staff presented update on the overall Perrinville Basin projects including the Stormwater Management Action Plan. On March 14, 2023, staff presented an update to the Parks and Public Works Committee on the Stormwater Management Action Plan and NPDES Phase II Permit requirements. Staff Recommendation Approve Perrinville Creek Stormwater Management Action Plan. Narrative The Washington State Department of Ecology (DOE) now requires that their receiving water prioritization process be used by all Phase II cities, which includes the City of Edmonds (City), to meet the requirements of S5.C.1.d.ii of the Western Washington Phase II National Pollutant Discharge Elimination System (NPDES) Stormwater permit (Phase II permit). The approach taken to complete this prioritization process follows Ecology's Stormwater Management Action Planning (SMAP) Guidance manual, with data that reflect Edmonds priorities, resident feedback, and the Edmonds specific drainage basins. Per DOE deadlines and requirements, the City's receiving water assessment was prepared and submitted to Ecology in March 2022 as the City's Watershed Inventory Technical Memorandum. This included collated existing information and data for conditions and stormwater influence of the watersheds that cover the City limits. Upon completion of the Watershed Inventory Technical Memorandum, per DOE requirements and using DOE's SMAP Guidance document, a basin prioritization Technical memorandum was prepared. The intent of this prioritization was to determine which watershed would be the best candidate for development of a Stormwater Management Action Plan (SMAP). Based on the DOE criteria, the Perrinville Creek Basin was selected. DOE required that this document be submitted to them by June 30, 2022. Packet Pg. 299 9.2 Since then, per DOE requirements, stormwater management actions were identified and categorized, with public input being solicited to give a preference in the ranking of these tasks. DOE requires that the final SMAP document be submitted to them by March 31, 2023. The presentation will provide information about this new NPDES requirement, steps that have currently taken place and further steps that will be completed in order for the City to remain compliant with the permit. Attachments: Attachment 1- Presentation Attachment 2 - SMAP Report Packet Pg. 300 9.2.a a a c �a a _ 0 r u a _ m E m a� �a c �a L rt+ 3 E L 0 v! 4- 0 _ 0 a.+ a.+ _ L IL c 0 �a c m m L a Packet Pg. 301 9.2.a Provide a brief description of the project background & schedule Review the watershed inventory and prioritization steps/results Present proposed stormwater management actions for the Perrinville Creek watershed Part of bigger strategy puzzle Packet Pg. 302 9.2.a NPDES: Municipal Stormwater Permit • Cannot be outside of MS4 (to comply with permit) • No in water work (This is regulated by DOE) • Formalizes current work to improve Perrinville Basin • Projects need to stay within current funding • Confirms City is compliant with DOE permit requirements • No unfunded mandates • March 31, 2023 deadline • This is not a comprehensive plan (It will be part of it) Packet Pg. 303 9.2.a Driver: Municipal Stormwater Permit • Stormwater planning requirements include a water health assessment, selecting a priority watershed, and developing an implementation plan 3/31/22 3/8/23 vve are Water Health Assessment Public here Jan -Feb. 2022 Complete Survey StoryMap Met permit deadline Closes Feb. 2022 6/30/22 Selection of Public Priority Watershed Workshops Complete Met permit aeadline Feb. 2023 3/31/23 Public Implementation Workshops Plan Complete Packet Pg. 304 • Stormwater Retrofit Projects: construction projects or feasibility studies • Land Management Strategies: programs or policies addressing land use or zoning • Stormwater Program Enhancements: public education and operations and maintenance activities above and beyond the Stormwater Permit requirements Note: in -water work (i.e., culverts) not included .!ff;, Packet Pg. 305 9.2.a Stormwater Retrofit Projects • Perrinville Neighborhood Scale Retrofit Feasibility Analysis Drive/Ridge Way/72nd Avenue • Perrinville Neighborhood Scale Retrofit Feasibility Analysis Creek watershed boundary/76th Avenue 179th Street/Olympic View 188th Street/196th Street/Perrinville Land Management Strategies Strengthen stormwater design requirements for redevelopment. { Work with the City of Lynnwood Level of support `{ Identify hard surface areas for depaving (from public workshops) Streamside landowner technical assistance * High A Stormwater Program Enhancements Moderate Homeowner rain gardens • Conduct annual rain barrel event • Public education for pet waste pickup Promote natural yard care • Continue to train City staff on green stormwater facility maintenance Packet Pg. 306 9.2.a • Compliant with their MS4. • Approval of more stringent code (matching Edmonds) April 23, 2023 • Teaming on DOE grant for 2015 flow reduction study update. • Various projects linked to 2015 study completed. • Continue work with the City of Lynnwood. Perrin011e Creek - watershed s 39 city of Edn"As F� F .00T-' ST Sr. a _o 188TH ST R City of Lynnwood y to L a creek +, Siam Drain a> Road E Highway - WaterWdy V Q Perr Ile Creek 9Var +�+ 0 Ciiy of Edmonds Q City of Lynnwood ++ PeMrMlle Creek SMA d Catchment E t t) fC a.+ Q Packet Pg. 307 9.2.a Edmonds 2013 - Talbot Road Drainage Improvements/Perrinville Creek Study 2015 - Perrinville Flow Reduction Study 2015 - Dellwood & 191 st Raingardens and Infiltration 2018 - Seaview Infiltration Facility (Phase 1) 2019-21 - 10 rain gardens with Snohomish Conservation District 2020 - 83rd Ave and 81 st Ave Raingardens 2022 - Geomorphology Study Lynnwood 2016 - Lynndale Park infiltration gallery 2016/2017 - Retrofit to the Blue Ridge Pond 2017 - Elementary School 100% infiltration 2017 - 12 rain gardens with the Snohomish Conservation District Perrinville Basin Map from Tetra Tech study, 2015 r- L a E :- �1 Packet Pg. 308 9.2.a Packet Pg. 309 9.2.a Workshops Workshop date and time Attendees 2/8/22, 12 p m 8 2110122, 6pm 2 2/22/23, 12pm 21 2/22/23, 6pm 18 StoryMap Survey Period Responses February 2022 23 February -March 8, 2023 13 a a c a 0 r a c aD E m a� �a c 3 E 0 0 C 0 r r C L a C 0 a C E a E r a Packet Pg. 310 Prepared for City of Edmonds Prepared by Herrera Environmental Consultants, Inc. �'Jt HE RRE R A Science + Planning + Design Packet Pg. 311 9.2.b IL Q c a c 0 Q r c m E m am c c� L 3 E L 0 Co 4- 0 O d d L IL r- 0 a 0 a Q Q Packet Pg. 312 9.2.b Perrinville Creek Stormwater Management Action Plan City of Edmonds Prepared for City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Prepared by Herrera Environmental Consultants, Inc. 2200 Sixth Avenue, Suite 1100 Seattle, Washington 98121 Telephone: 206-441-9080 DRAFT March 16, 2023 Packet Pg. 313 9.2.b IL Q c a c 0 Q r c m E m am c c� L 3 E L 0 Co 4- 0 O d d L IL r- 0 a 0 a Q Q Packet Pg. 314 9.2.b Contents Purpose...............................................................................................................................................................................1 Background.......................................................................................................................................................................2 WatershedPrioritization Summary..........................................................................................................................2 Stormwater Management Actions............................................................................................................................6 Process to Identify Stormwater Management Actions............................................................................6 Strategic Stormwater Retrofit Projects...........................................................................................................6 LandManagement Strategies...........................................................................................................................9 Stormwater Program Enhancements............................................................................................................10 Operations and Maintenance..............................................................................................................10 Public Education and Outreach..........................................................................................................10 Changesto Long Range Plans.................................................................................................................................11 Summaryof Public Input............................................................................................................................................11 Proposed Implementation Schedule and Budget sources............................................................................14 Future Assessment and Feedback..........................................................................................................................15 References........................................................................................................................................................................16 Appendices Appendix A Project Summary Sheets Appendix B Public Input Responses Appendix C Stormwater Management Action Plan Short-term and Long-term Cost Estimates and Assumptions r_ 0 Q. m w a Q N c a) U a r c as E 0 r a March 2023 i DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 315 9.2.b Tables Table 1. City of Edmonds Perrinville Creek Watershed Stormwater Retrofit Projects......................7 Table 2. City of Edmonds Perrinville Creek Watershed Land Management Strategies....................9 Table 3. City of Edmonds Perrinville Creek Watershed Stormwater Program Enhancements....11 Table 4. City of Edmonds Stormwater Management Actions Schedule and Budget Sources ..... 15 Figures Figure1. City of Edmonds Watersheds................................................................................................................3 Figure 2. City of Edmonds Perrinville Creek Watershed and SMAP Catchment...................................5 Figure 3. City of Edmonds Perrinville Creek Watershed Stormwater Retrofit Projects......................8 Figure 4. Results from the Public Survey Question on Ranking Proposed Land Management Strategies.....................................................................................................................................................13 Figure 5. Results from the Public Survey Question on Ranking Proposed Stormwater Program EnhancementActions.............................................................................................................................13 4 V HERRERA r- 0 Q. m w a Q N a w E L V Q r C d E t V R r a ii March 2023 DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 316 9.2.b PURPOSE The City of Edmonds (City) Perrinville Creek Watershed Stormwater Management Action Plan (SMAP) is prepared to meet the requirements of S5.C.1.d.iii of the 2019 -2024 Western Washington Phase II National Pollutant Discharge Elimination System (NPDES) Municipal Stormwater Permit (Phase II Permit) issued by the Washington State Department of Ecology (Ecology). The SMAP is organized according to the permit language and identifies the following for the high priority catchment located in the Perrinville Creek watershed: A description of the stormwater facility retrofits needed for the area, including the best management practice (BMP) types and preferred locations. Land management/development strategies and/or actions identified for water quality management. • Targeted, enhanced, or customized implementation of stormwater management actions related to Phase II Permit section S5, including: o Illicit discharge detection and elimination (IDDE) field screening, o Prioritization of source control inspections, o Operations and maintenance (O&M) inspections or enhanced maintenance, or o Public education and outreach behavior change programs. • If applicable, identification of changes needed to local long-range plans, to address SMAP priorities. • A proposed implementation schedule and budget sources for: o Short-term actions (i.e., actions to be accomplished within 6 years), and o Long-term actions (i.e., actions to be accomplished within 7 to 20 years). A process and schedule to provide future assessment and feedback to improve the planning process and implementation of procedures or projects. March 2023 1 DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds R Packet Pg. 317 9.2.b BACKGROUND The City completed the City of Edmonds Receiving Water Conditions and Stormwater Management Influence Assessment on March 21, 2022 with a supplemental short addendum on June 2022 (Herrera 2022a) and the City of Edmonds Receiving Water Prioritization on June 27, 2022 (Herrera 2022b). A Stormwater Management Action Planning web page and StoryMap were developed in January -February 2022 and updated in February 2023. This SMAP is developed based on the findings of the watershed inventory and prioritization process conducted in 2022 and public input received in 2023. The watershed data and analysis conducted to prepare this SMAP will serve to better understand stormwater pressures upon receiving waters. WATERSHED PRIORITIZATION SUMMARY Step 1 of the watershed assessment and prioritization process was to identify appropriately sized watersheds and then refine the list of candidate watersheds. The process started with nine watersheds which are depicted in Figure 1. Three watersheds (Deer Creek, Lund's Gulch, and Southwest Edmonds) had 4 percent or less of their area of under City jurisdiction and therefore these were removed from further consideration, leaving six candidate watersheds to evaluate in Step 2: • Edmonds Marsh • Hall Creek -Lake Ballinger • Northstream-Fruitdale Creeks • Perrinville Creek • Shell Creek • Stilthouse-Terrace Creeks In Step 2, the remaining six candidate watersheds were evaluated using qualitative metrics from the receiving water assessment (Herrera 2022a). Metrics represented three categories: water use importance, development and future growth, and water and habitat conditions. Through the scoring process, four candidate watersheds emerged as higher priority, specifically for restoration, and were carried forward to Step 3: • Edmonds Marsh • Hall Creek -Lake Ballinger • Perrinville Creek • Shell Creek Step 3 involved applying a second group of metrics to the four remaining candidate watersheds: public input, social equity, and support of existing plans and projects. As a result of this final step, the Perrinville Creek watershed was selected as the highest priority watershed for restoration. 2 March 2023 HERRERA DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 318 9.2.b J \ `•� Shell Creek , Edmonds Ma Edmonds Q Edmonds City Limits Edmonds Unincorporated UGA 0 Watershed Boundary A Waterbodies Streams Highway Lund's Gulch F,4AII, Packet Pg. 319 1 9.2.b The Perrinville Creek watershed was selected as the highest priority watershed based on the following characteristics: • High water use importance: o Potential to support salmon species including coho and resident coastal cutthroat trout o Supports forage fish spawning areas at the Puget Sound nearshore o Provides a high level of public access to receiving waters • Low level of existing and future development: o Low watershed impervious cover o Low percentage of development in the stream riparian buffer o Low expected population growth • Good water and habitat condition Moderate jurisdictional control • Support of social equity considerations • Support existing stormwater retrofit projects High level of public support The portion of the Perrinville Creek watershed that lies within the City limits is 541 acres, thus the full watershed within the city limits was selected as the catchment area for development of the SMAP since Ecology's guidance recommends a catchment that is approximately 400 to 600 acres (Ecology 2019). Figure 2 depicts the Perrinville Creek watershed and catchment that will be the focus of the SMAP. '� 4 March 2023 HERRERA DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 320 9.2.b 0\`(MPIC VIEW D?- Perrinville Creek Watershed w a 2 H Go Go GOM � M 168TH ST d Q bl O � w c� > F M a �� a o City of RO Edmonds a r E 176TH ST SW ca c M M - r - 180TH ST SW E y LU a � x o (j) >v � d a o 188TH ST SW City of a Lynnwood n N C d E 99 � R r Creek r Q 5z4 w Storm Drain Road � _ 00 Highway M Q 0 Waterbody Perrinville Creek Watershed City of Edmonds City of Lynnwood Perrinville Creek SMAP Catchment Packet Pg. 321 9.2.b STORMWATER MANAGEMENT ACTIONS Process to Identify Stormwater Management Actions Stormwater management actions considered by the project team included projects, policies or programs to enhance infiltration, improve control of erosive flows, reduce excess flooding, reduce excess sediment transport and reduce bacterial pollution. City staff were actively involved in action identification, prioritization, implementation schedule, and identifying funding sources through meetings and field evaluation. The project StoryMap was updated, a public survey posted, and two public workshops were held in February 2023 (see the Summary of Public Input section of this SMAP for additional detail). Public input was solicited for prioritizing land management actions and program enhancements, identifying additional actions, and identifying areas with uncontrolled stormwater to inform future projects in the watershed. Stormwater management actions were identified in three categories: Strategic stormwater retrofit projects (RP): These projects typically involve design and construction of a new stormwater facility or expansion/upgrade of an existing facility, to address existing development. Projects encourage infiltration or flow control and may include a water quality treatment component. Land management strategies (LM): Programs, policies or studies targeting methods to improve or protect lands that are of high value or lands that can be converted to improve water quality or encourage infiltration or flow control. Stormwater management program enhancements (SE): Actions integrated with existing Phase II Permit programs that supplement permit requirements to reduce pollutants, encourage infiltration and reduce erosive flows. Strategic Stormwater Retrofit Projects Two retrofit projects were identified in the Perrinville Creek watershed: • RP-1. Perrinville 1 Neighborhood Scale Retrofit Feasibility Analysis and Community Outreach • RP-2. Perrinville 2 Neighborhood Scale Retrofit Feasibility Analysis and Community Outreach The project locations are depicted in Figure 2. The project name, description and BMP type are shown in Table 1. Detailed project summary sheets are in found Appendix A. 6 March 2023 HERRERA DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 322 9.2.b Project Description BMP Type RP-1. Perrinville 1 Conduct community outreach, hydrologic investigation, feasibility Bioretention Neighborhood Retrofit evaluation and concept development for bioretention facilities at Feasibility Analysis 179th St., Olympic View Dr., Ridge Way and 72nd Ave. RP-2. Perrinville 2 Conduct community outreach, hydrologic investigation, feasibility Bioretention Neighborhood Retrofit evaluation and concept development for bioretention facilities at Feasibility Analysis 188th St. , 196th St., and 76th Ave. RP = retrofit project, BMP = best management practice March 2023 7 DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 323 9.2.b CpMPIC VIEW D?- Perrinville Watershed L Q 2 H 00 00 RP-2 Q� '4-unds-GUIch-Creek-(Vahe4s nwn �Cree` -)— 168TH ST d a OO Cn L �q = C yRO a. C o City of Edmonds a E 176TH ST SW co c tv L M / 3 180TH ST SW E O / Cn O c � r L r a � m x N O L O ♦L v L a r- O 188TH ST SW City of a Lynnwood C n N C d E U Creek r r Q 524 Road � > Highway E 0 Waterbody OD iD Perrinville Creek Watershed Q Q City of Edmonds City of Lynnwood Perrinville Creek SMAP Catchment Stormwater Retrofit Project /Area z: City of Edmonds, Snohomish County (RP) Packet Pg. 324 9.2.b Land Management Strategies Land management strategies were identified and prioritized based upon implementation feasibility and their potential to improve receiving water condition. Four land management strategies were identified in the Perrinville Creek watershed: • LM-1. Strengthen stormwater design requirements for redevelopment • LM-2. Work with the City of Lynnwood to find ways to control runoff from existing development in Lynnwood's portion of the watershed • LM-3. Identify hard surface areas (such as sections of parking lots or other paved areas) that are no longer of service to the property owner where pavement could be removed • LM-4. Provide technical assistance to streamside landowners regarding improving streams and/or runoff on their property Table 2 presents each land management strategy and a detailed description. Table 2. City of Edmonds Perrinville Creek Watershed Land Management Strategies. Strategy Description LM-1. Strengthen stormwater design Current City code requires 50% retrofit on "remaining" hard surfaces during requirements for redevelopment redevelopment. Consider revising code to increase this retrofit requirement to 75%. Consider stricter flow control standards than what is in the current code for new and redevelopment projects. LM-2. Work with the City of Lynnwood Excluding areas that infiltrate or drain directly to Puget Sound, over 70% of the to find ways to control runoff from area draining to Perrinville Creek is located in the City of Lynnwood. Identify existing development in Lynnwood's opportunities to build support for increased coordination to address flow portion of the watershed control in the upper Perrinville Creek watershed. LM-3. Identify hard surface areas (such Conduct evaluation of locations and high-level feasibility of areas as candidates as sections of parking lots or other for pavement removal and replacement with pervious surfaces and/or paved areas) that are no longer of techniques to encourage infiltration. Identity potential cooperative projects and service to the property owner where initiate discussion with landowners. pavement could be removed LM-4. Provide technical assistance to Create a 3-year pilot program to develop educational resources, conduct streamside landowners regarding outreach, and implement "boots on the ground" technical assistance to support improving streams and/or runoff on streamside private property landowners with managing their land for the benefit their property of the stream. LM = Land Management Strategy March 2023 9 DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 325 9.2.b Stormwater Program Enhancements The City conducts a number of activities for compliance with the Phase II Permit. These include activities associated with IDDE, Source Control, Operations and Maintenance, and Public Education and Outreach. This section describes enhancements related to two permit sections: operations and maintenance (S5.C7) and public education and outreach (S5.C.2) for the Perrinville Creek watershed. No actions related to IDDE or source control programs were identified. Operations and Maintenance The Phase II Permit requires the City to inspect all City -owned or operated catch basins and inlets every two years and clean if inspection indicates that cleaning is needed. Additional provisions exist for reduced cleaning based upon inspection. In the Perrinville Creek watershed, the City identified the following action: • SE-1. Continue to train City staff on green stormwater facility maintenance practices Public Education and Outreach The Phase II Permit requires the City to implement public education and outreach programs in order to build awareness, foster behavior change, and provide stewardship opportunities related to water resource protection. In the Perrinville Creek watershed, the City identified the following actions: • SE-2. Provide workshops and technical assistance for constructing rain gardens • SE-3. Conduct annual public rain barrel event • SE-4. Implement a social media campaign to promote pet waste pickup • SE-5. Develop and implement a natural yard care program Table 3 summarizes the Phase II Permit section reference, identified action, and description. 10 March 2023 HERRERA DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 326 9.2.b Permit Section Action Description Operations and SE-1. Continue to train City Maintained green stormwater facilities will result in optimum Maintenance (S5.C.7) staff on green stormwater water quality treatment and flow control of the designed system. facility maintenance practices Public Education and SE-2. Provide workshops and Work with property owners of developed lots to encourage rain Outreach (S5.C.2) technical assistance for gardens or other infiltration methods to reduce runoff. Partner constructing rain gardens with the Snohomish Conservation District to implement. SE-3. Conduct annual public This event provides an opportunity for community members to rain barrel event purchase a low-cost rain barrel and learn about conserving water resources and stormwater runoff. Partner with the Snohomish Conservation District to implement. SE-4. Implement a social Conduct messaging encouraging pet waste pick up for clean media campaign to promote water and clean shoes. pet waste pickup SE-5. Develop and Promote natural yard care through social media and other implement a natural yard educational materials encouraging less use of fertilizers and care program chemicals. SP = Stormwater Management Program Enhancement CHANGES TO LONG RANGE PLANS Identified actions will be considered for incorporation into the 2023-2024 stormwater comprehensive plan update and the City 2024 Comprehensive Plan periodic update based upon public input, future anticipated 2024-2029 Phase II Permit requirements, and City Council decisions. SUMMARY OF PUBLIC INPUT The City conducted outreach to inform and solicit input using a Stormwater Management Action Planning web page and several workshops. The project web page and StoryMap summarize the permit requirements, provide access to project documents, summarize the prioritization process, and highlight the identified stormwater management actions included in this SMAP. Two virtual public workshops were advertised through the City's listserv, website, direct email to stakeholders and interested citizens, and a postcard mailed to addresses in the Edmonds portion of the Perrinville Creek watershed. Two 1-hour virtual workshops covering the same content were held February 22, 2023 at 12:00pm and 6:00pm. A total of 39 attendees participated in the workshops (21 attendees at the 12:00pm workshop and 18 attendees at the 6:00pm workshop). A total of 13 responses were received from the public input survey, which may include multiple responses from an individual (i.e., surveys are anonymous, and no restriction March 2023 11 DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds A Packet Pg. 327 9.2.b was placed on multiple entries). The workshop materials and a recording of the presentation can be found on the City's Stormwater Management Action Planning web page. A summary of the public survey input is included in Appendix B. Workshop attendees were asked to select the top three stormwater management actions from a combined list of land management strategies and stormwater program enhancements (a total of nine stormwater management actions). The results showed a high level of support for three out of the four land management strategies included in Table 2: • LM-1. Strengthen stormwater design requirements for redevelopment • LM-2. Work with the City of Lynnwood to find ways to control runoff from existing development in Lynnwood's portion of the watershed LM-3. Identify hard surface areas (such as sections of parking lots or other paved areas) that are no longer of service to the property owner where pavement could be removed The results also showed a moderate level of support for the remaining land management strategy included in Table 2 and two out of the five stormwater program enhancements included in Table 3 • LM-4. Provide technical assistance to streamside landowners regarding improving streams and/or runoff on their property • SE-2. Provide workshops and technical assistance for constructing rain gardens • SE-5. Develop and implement a natural yard care program The public input survey (on the project web page) asked respondents to rank the list of land management strategies and stormwater program enhancements separately. Survey respondents were asked two additional questions: 1) List other strategies or actions the City could consider to improve conditions in Perrinvilfe Creek 2) Add other areas in the Perrinvilfe Creek watershed where you've seen uncontrolled and damaging stormwater runoff, for consideration of potential stormwater facility retrofit projects by pinning the location on the map provided. When survey participants were asked to Rank the proposed land management strategies in order of importance, the strategy that received the highest average score was: • LM-2. Work with the City of Lynnwood to find ways to control runoff from existing development in Lynnwood's portion of the watershed Average scores from 11 participants for each proposed land management strategy are summarized in Figure 4. Two survey participants skipped this ranking question. '� 12 March 2023 HERRERA DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 328 9.2.b Average Score 0 0.5 1 1.5 2 2.5 3 3.5 Work with the City of Lynnwood to find ways to control runoff from existing development in Lynnwood's portion of the Perrinville Creek watershed. Strengthen stormwater design requirements for redevelopment. Identify hard surface areas (such as sections of parking lots or other paved areas) that are no longer of service to the property owner where pavement could be removed. Provide technical assistance to streamside landowners regarding improving streams and/or runoff on their property. Figure 4. Results from the Public Survey Question on Ranking Proposed Land Management Strategies. When survey participants were asked to Rank the proposed stormwater program enhancement actions in order of importance, the strategy that received the highest average score was: • SE-1. Continue to train City staff on green stormwater facility maintenance practices Average scores from 11 participants for each proposed stormwater program enhancement action are summarized in Figure 5. Two survey participants skipped this ranking question. Average Score 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 Continue to train City staff on green stormwater facility maintenance Provide public workshops and technical assistance for constructing rain gardens Develop and implement a natural yard care program Implement a social media campaign to promote pet waste pick up Conduct annual public rain barrel event Figure 5. Results from the Public Survey Question on Ranking Proposed Stormwater Program Enhancement Actions. A variety of comments were received from survey participants regarding other strategies or actions the City could consider to improve conditions in Perrinville Creek. Several comments relate to in -stream work March 2023 13 DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 329 9.2.b that is not the focus of this SMAP. Other comments express a need for additional stormwater facilities and proposed locations for new facilities or retrofits of older facilities. A subset of comments is listed below and all comments are included in Appendix B: Larger scale infiltration facilities utilizing [underground injection controls] UICs and having small footprints have been shown feasible and highly beneficial in parts of the watershed: Seaview Park (Phases 1 & 2), Lynndale Elementary School. There are several existing detention facilities along the Olympic View Drive corridor in Lynnwood which could be modified to promote infiltration. • Request Lynnwood actively participate in addressing and funding the stormwater damage caused to Perrinville Creek. Other than [technical assistance] TA for rain gardens, I doubt the other enhancement actions will bear many results for the effort. Survey participants were also invited to place points on a map indicating other areas in the Perrinville Creek watershed where uncontrolled and damaging stormwater runoff has been observed. A map of pinned locations is included in Appendix B. Several points are clustered in one area on a residential street, which indicates that those points may not have been adjusted from the default point included on the map. PROPOSED IMPLEMENTATION SCHEDULE AND BUDGET SOURCES For each action, the City identified whether the action would be implemented in the short-term (accomplished within 6 years) or long-term (accomplished within 7 to 20 years). Short-term is assumed to be 2024-2030 and long-term is assumed to be 2031-2044, and is dependent on the requirements in the Phase II Permit reissuance on August 1, 2024. The proposed budget source for a majority of the stormwater management actions is the existing stormwater utility fund, with the exception of the stormwater retrofit projects. Stormwater retrofit projects may be included in the future stormwater comprehensive plan update and incorporated into capital project planning. Future Phase II Permit requirements for stormwater facility retrofits will be reviewed and apply to capital project planning. Table 4 identifies the proposed implementation and potential budget sources for each action. Appendix C summarizes the cost estimate and assumptions for short-term actions (Table C-1) and long- term actions (Table C-2). The cost estimates and assumptions are in 2023 dollars and designed to inform the potential impact to the City stormwater funds of future anticipated Phase II Permit requirements. 14 March 2023 HE\RRE�RA DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 330 9.2.b BudgetTable 4. City of Edmonds Stormwater Management Actions Schedule and Schedule Implement Implement 2024 — 2030 2031-2044 Action Short-term Long-term Budget Source RP-1. Perrinville 1 Neighborhood Scale Retrofit Feasibility ✓ Not determined Analysis and Community Outreach RP-2. Perrinville 2 Neighborhood Scale Retrofit Feasibility ✓ Not determined Analysis and Community Outreach LM-1. Strengthen stormwater design requirements for ✓ Existing stormwater redevelopment utility fund LM-2. Work with the City of Lynnwood to find ways to Existing stormwater control runoff from existing development in Lynnwood's ✓ ✓ utility fund portion of the watershed LM-3. Identify hard surface areas that are no longer of Existing stormwater service to the property owner where pavement could be ✓ utility fund removed LM-4. Provide technical assistance to streamside Existing stormwater landowners regarding improving streams and/or runoff on ✓ utility fund their property SE-1. Continue to train City staff on green stormwater ✓ Existing stormwater facility maintenance practices utility fund SE-2. Provide workshops and technical assistance for ✓ Existing stormwater constructing rain gardens utility fund SE-3. Conduct annual public rain barrel event ✓ ✓ Existing stormwater utility fund SE-4. Implement a social media campaign to promote pet ✓ Existing stormwater waste pickup utility fund SE-5. Develop and implement a natural yard care program ✓ Existing stormwater utility fund RP = Retrofit Project, LM = Land Management Strategy, SP = Stormwater Management Program Enhancement FUTURE ASSESSMENT AND FEEDBACK This SMAP identifies and describes retrofit projects, land management strategies, and enhanced stormwater management actions that are intended to protect or enhance Perrinville Creek. The City will assess implementation of this SMAP by tracking project implementation and program effectiveness. The City will use the results of this assessment to adjust SMAP implementation over time. Retrofit projects will be reviewed and tracked as part of capital project planning and budgeting. More detailed stormwater program assessment, capital project planning, and financial analysis will occur on a March 2023 15 DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds A Packet Pg. 331 9.2.b 6-year cycle as part of comprehensive planning and provide an additional opportunity for tracking. Progress on land management strategies will be assessed annually and staff allocation will be shifted as - needed to meet implementation goals. Stormwater program activities will be reviewed annually during Phase II Permit reporting and staff and budget allocation will be shifted as needed to meet implementation goals. REFERENCES Ecology. 2019. Stormwater Management Action Planning Guidance. Washington Department of Ecology - Water Quality Program. Publication Number 19-10-010. Herrera. 2022a. City of Edmonds Receiving Water Conditions and Stormwater Management Influence Assessment. Prepared for the City of Edmonds by Herrera Environmental Consultants, Seattle, Washington. March 21. Addendum prepared June 28, 2022. Herrera. 2022b. City of Edmonds Receiving Water Prioritization. Prepared for the City of Edmonds by Herrera Environmental Consultants, Seattle, Washington. June 27. 16 March 2023 HE\RRE�RA DRAFT Perrinville Creek Stormwater Management Action Plan I City of Edmonds Packet Pg. 332 9.2.b APPENDIX A Project Summary Sheets a a a C 0 r a r E C L 0 R 3 E L 0 U) 4- 0 O f+ C 0 0 L a 0 a 0 a Q N C 0 E t V R a r E w r a Packet Pg. 333 9.2.b IL a c R IL c 0 r a r L R 3 E L 0 0 C 0 d L IL r- 0 a m IL a r a Packet Pg. 334 9.2.b PERRINVILLE CREEK WATER QUALITY RETROFIT Existing Site Map FIERRERA a L-orhood Tcale Retrofit Feasibility Analysis and Community Outre, V—) Location a Perrinville 1 (approximately 71 acres) consists of neighborhood streets bounded between 179th Street = (northern extent), Olympic View Drive (southern extent), the ravine west of Ridge Way (western extent), ar 72nd Avenue (eastern extent). Q Opportunity d Runoff from this neighborhood area drains into Perrinville Creek, where erosive flows are a major concern. E Neighborhood streets have unimproved right-of-way (ROW) areas along the edge of street pavement the Im are a mixture of gravel, grass, and landscaping. Existing conveyance includes ditches and culverts. Piped c storm drain conveyance is present in some portions of the neighborhood. Although slopes are too steep fc m green infrastructure in some ROW locations, there may be several opportunities to reduce erosive flows ar support infiltration prior to entering Perrinville Creek. To date, this neighborhood has not received City w investment in gree ucture 3 Benefits E Future bioretentio p oject in hi n ood would elp ed ows errinville Creek while also w improving water ua ity, in re Sirg ater educatio al p ities, n providing aesthetic benefit � in an area that his on a no re ei e green infr tru t re investmen _ Site Considerations Underlying soils are Vashon glacial till, which overlays more permeable Vashon advance outwash at dept of 5 to 40+ feet. Perched groundwater was identified below the till soils in one boring in Perrinville 1 and y slopes are also steep in many sections of the ROW. Given the variability in site characteristics, detailed infiltration testing and hydrogeologic analyses will be needed to determine which sites and BMP a configurations will be most effective for promoting detention and infiltration. Existing Conditions Photos E Existing stormwater drainage ditches The neighborhood has many in the ROW could be retrofitted to gravel ROW areas. provide water quality treatment and infiltration. This is an example of a large grassy area in the ROW at a topographic low. City of Edmonds -Capital Improvement Project—stormwater Facility Retrofit — Project Summary Sheet — March 16, 2023 L. O Q d Packet Pg. 335 9.2.b PERRINVILLE CREEK WATER QUALITY RETROFIT Concept Site Plan FIERRERA Project Description For the 3.05 acres of potentially suitable ROW area (green), conduct community outreach and a feasibility analysis to prepare for future green infrastructure projects in the neighborhood: • Secure grant funding for community engagement and feasibility evaluation. • Develop a community outreach plan and engage neighborhood residents to help identify desired project locations in the ROW. • Investigate hydrogeologic conditions, given the potential for perched groundwater below the till, to identify suitable locations. • Apply the results of the feasibility evaluation and hydrogeologic investigation to prioritize sites with the highest level of community support and greatest cost -benefit. • Develop conceptual designs in anticipation of final design and construction. • Apply for grants to fund design and construction. Bioretention could be used for water quality treatment, coupled with either detention and/or infiltration, depending on site conditions. Detention could be constructed using detention pipes, detention chambers, or modular suspended pavement systems. Infiltration could take the form of infiltration trenches pit drains, or drilled drains, depending on the location, depth to till, and presence of an unsaturated receptor layer. Cost The adjacent tabl suffffTorizps planning -level cost eswroks r Perrinville 1. Cost estimates assume that the pr jeVwillc u concurrently with rria d share tasks. Costs ouhe if the projects are c ed separately. Design Precedents Barton Roadside Rain Gardens West Seattle, WA • Neighborhood -scale retrofit • Connected to deep well for infiltration Project Task Cost Estimate (2023 Dollars) r... ... Ww.�■ �• •�� ro a r_ 0 * Indicates costs based on the Stormwater Retrofit Feasibility grant application, with costs CL d split evenly with Perrinville 2. IX a 4 Bioretention with Silva Cells • Suspended pavement system traps and stores water • Bioretention and trees provide aesthetic benefits Right ofway Wadw ffita Nby Lin I'fan� u M 'kV Rk" Media T N C G1 s c� Bioretention Concept Diagram Q • Bioretention in ROW +� • Incorporates native plants y E City of Edmonds - Capital Improvement Project—Stormwater Facility Retrofit— Project Summary Sheet — March 16, 2023 t v r Pagc Q Packet Pg. 336 9.2.b PERRINVILLE CREEK WATER QUALITY RETROFIT Perrinville 2 Neighborhoo cale Retrofit Feasibility Analysis and Community Outrea, Location Existing Site Map Perrinville 2 (approximately 55 acres) consists of neighborhood streets bounded by 188th Street (northern a extent), 196th Street (southern extent), the Perrinville Creek watershed boundary (western extent, Legend p excluding the area that drains to the Seaview Park stormwater facility), and 76th Avenue (eastern i Erl , i Uy STORMWATER extent). FEATURES a Detention find ty y� Opportunity lji i i_° IF a C�h t Runoff from this neighborhood area drains into Perrinville Creek, where erosive flows are a major concern. v ^a^ale E Neighborhood streets have unimproved (ght-of-way (ROW) areas along the edge of street pavement 7` Catch Basin that are a mixture of gravel, grass, and landscaping. Existing conveyance includes ditches and culverts. Piped storm drain conveyance is present in some portions of the neighborhood. Although slopes are too _ Creek steep for green infrastructure in some ROW locations, there may be several opportunities to reduce StDr-Wrain Pipe 2 WATER & SEWER L erosive flows and support infiltration prior to entering Perrinville Creek. �eaM +) Valve 3 Residential rain gardens are present within the Perrinvile 2 project area. Another neighborhood located S� une E n South of Perrinville 2, in the southern portion of the Perrinville Creek watershed, has also been the focus of '-- Utilities Maln ` rain garden retrofit projects within its ROW. These existing local projects indicate there is potential for ¢ ' PUBLIC LAND additional, community supported, green infrastructure projects. ( 4- `'� ADA Sidewalk Benefits -- ---- --- - - ------ ENVIRONMENT o euttrENVIRONrwfeNT = Road Future bioretention projecPing b rh opw Id �1 d ce f o to Perrin ille Creek while also, arcds improving water quality, inor ater e cati n o p rtun ties, an pro idi g aesthetic ® Building Footprint benefits. Easenxnt to ZONING i Nick Site Considerations - -- - _��01 Mu m mily a Underlying soils are Vashon advance outwash in some areas. In other areas, 5 to 20+ feet of Vashon glacial UResiden till overlies the more permeable Vashon advance outwash. Given the variability in site characteristics, 4 detailed infiltration testing and hydrogeologic analyses will be needed to determine which sites and BMP 4 configurations will be most effective for promoting detention and infiltration. Existing Conditions Photos The neighborhood has many gravel ROW areas that could be retrofitted for infiltration. �`FIERRERA Section of 191 st St SW with excess pavement that could be removed and retrofitted with bioretention. The neighborhood has many grassy ROW areas that could be retrofitted for infiltration. ��L .. Single Famlh L + raes+dendal C BOUNDARIES Q - - Perrinville 2 Project 0 Area Boundary iI Pamnvllle Creek d SMIAP Catchment F 1 Edmonds City limits as c Perrinvi lie Creek Watershed 0 150 300 450 N ® F0 d l SMAP ;I Cauhment V 196th St sw Q Edmonds ® P&ri- CM k _ waters s r+ City of Edmonds -Capital Improvement Project —Stormwater Facility Retrofit — Project Summary Sheet — March 16, 2023 - PagE Q Packet Pg. 337 9.2.b PERRINVILLE CREEK WATER QUALITY RETROFIT Project Description For the 3.38 acres of potentially suitable ROW area (green), Conduct community outreach and a feasibility analysis to prepare for future green infrastructure projects in the neighborhood: • Secure grant funding for community engagement and feasibility evaluation. • Develop a community outreach plan and engage neighborhood residents to help identify project locations in the ROW. • Investigate hydrogeologic conditions, given the potential for high groundwater levels, to identify suitable locations. • Apply the results of the feasibility evaluation and hydrogeologic investigation to prioritize sites with the highest level of community support and greatest cost -benefit. • Develop conceptual designs and cost estimates in anticipation of final design and construction. • Apply for grants to fund design and construction. Bioretention could be used for water qualify treatment, coupled with either detention and/or infiltration, depending on site conditions. Detention could be constructed using detention pipes, detention chambers, or modular suspended pavement systems. Infiltration could take the form of infiltration trenches, pit drains, or drilled drains, depending on the location, depth to till, and presence of an unsaturated receptor layer. Cost The adjacePconductec ma khi planning-le RwwoU at Perrinville 2.t s that the prolc r concurrent)with Ille share tasks.be the projectscte separately. Design Precedents 81 st Ave W Raingarden Retrofit Edmonds, WA • Neighborhood -scale rain gardens • Implemented with support from the Snohomish Conservation District �`FIERRERA Project Task Cost Estimate (2023 Dollars) IA E * Indicates costs based on the Stormwater Retrofit Feasibility grant application, with costs split evenly with Perrinville 1. Venema Creek Bioretention Seattle, WA • Neighborhood with steep slopes • Bioretention with deep infiltration well to reduce runoff quantity and speed RightofWay NAW RightofWay Lyle Plants Line FxlStlflp Sol Fi Media Kith UrAordrain " UIC Bioretention Concept Diagram • Bioretention in ROW • Incorporates native plants • Includes an underdrain and UIC well for infiltration Concept Site Plan L (w� r • `: 196tf1 5t 5W i Legend ROW FEASIBILITY NALYSIS 8-15% slope > 15% Slope ROW under consideration CONTOUR LINES - la-ft Contours STORMWATER FEATURES Starmdrain Pipe OTHER FEATURES o Road Tax Parcels BOUNDARIES Perrinville 2 Project Q Area Boundary Sub -Drainage Areas Perrinville Creek SMAP Catchment ; Edmonds City Limits Perrinville Creek 0 Watershed L_ O CL d a a N a 150 3M 460 = F& SMAP City of Edmonds - Capital Improvement Project—Stormwater Facility Retrofit— Project Summary Sheet — March 16, 2023 a� t i fC Q PerrinWl i Creek d ware sn E U 2 Page Q Packet Pg. 338 9.2.b Public Input Responses r a Packet Pg. 339 9.2.b IL a c R IL c 0 r a r L R 3 E L 0 0 C 0 d L IL r- 0 a m IL a r a Packet Pg. 340 9.2.b Public Survey Summary Q1. Rank the proposed land management strategies in order of importance: Participant Assigned Rank Choices 1 2 3 4 Average Score Work with the City of Lynnwood to find ways to control runoff from existing development in 45.5% 27.3% 9.1% 18.2% Lynnwood's portion of the Perrinville Creek 3 5 3 1 2 watershed. Strengthen stormwater design requirements 27.3% 36.4% 18.2% 18.2% for redevelopment. 2.73 3 4 2 2 Identify hard surface areas (such as sections of parking lots or other paved areas) that are no 27.3% 9.1% 36.4% 27.3% longer of service to the property owner where 2.36 3 1 4 3 pavement could be removed. Provide technical assistance to streamside 0.0% 27.3% 36.4% 36.4% landowners regarding improving streams 1.91 0 3 4 4 and/or runoff on their property. Includes 11 responses out of 13 total responses. Two survey participants skipped this question. Average score is calculated by assigning a weighted value to the participant -selected rank. For this question, the following weights were used: Selected Rank Assigned Score 1 4 2 3 3 2 4 1 March 2023 B-1 DRAFT Perrinville Creek Stormwater Management Action Plan — City of Edmonds V HERRERA Packet Pg. 341 9.2.b Q2. Rank the proposed stormwater program enhancement actions in order of importance: Participant Assigned Rank Choices 1 2 3 4 5 Average Score Continue to train City staff on green stormwater facility maintenance 45.5% 18.2% 27.3% 0.0% 9.1 3.91 5 2 3 0 1 Provide public workshops and technical assistance for constructing rain gardens 27.3% 45.5% 9.1% 0.0% 18.2% 3.64 3 5 1 0 2 Develop and implement a natural yard care program 18.2% 9.1% 45.5% 18.2% 9.1% 3.09 2 1 5 2 1 Implement a social media campaign to promote pet waste pick up 0.0% 18.2% 9.1% 54.6% 18.2% 2.27 0 2 1 6 2 Conduct annual public rain barrel event 9.1% 9.1% 9.1% 27.3% 45.5%2.09 1 1 1 3 5 Includes 11 responses out of 13 total responses. Two survey participants skipped this question. Average score is calculated by assigning a weighted value to the participant -selected rank. For this question, the following weights were used: Selected Rank Assigned Score 1 5 2 4 3 3 4 2 5 1 March 2023 B-2 DRAFT Perrinville Creek Stormwater Management Action Plan — City of Edmonds IiERRERA Packet Pg. 342 9.2.b Q3. Please list other strategies or actions the City could consider to improve conditions in Perrinville Creek: Table B-1.Other Strategies or Actions Identified for Improving Conditions in Perrinville Creek. Response Map ID One action to improve conditions of Perrinville Creek would be to encourage the removal and restoration of the illegal bicycle pump track in the east side of Southwest County Park. This BMX track is above Perrinville Creek, allowing the erosive soil to run down slope into 0 the creek. I have recently seen people actively digging and shaping the track for bicycle use, but no action has been taken by Snohomish County to stop this activity and restore the park to its natural state. There needs to be an Infiltration facility installed on the west side of Olympic View drive sufficient in size to control any surge in stormwater caused by a significant rain event. This facility needs to include a filtering system to screen out oil particulates before they enter Perrinvile Creek. Also, if feasible, change the flow of stormwater where it enters the creek, to a point angled downstream from where it is today. The stormwater entering the creek as it is today enters 1 at roughly a 90-degree angle causing an erosion of the far side bank and streambed siltation. Siltation has been an enormous downstream problem, especially near the outlet to Brown's Bay. Also, there is far too much groundwater seeping under 76th Ave from the Lynnwood side, just north of the Perrinville Post office. The City of Lynnwood needs to redirect that seepage into a stormwater drainage system before entering the creek. save the perrinville woods. do not those huge precious trees be cut down. 2 no development of that property at the headwaters of the perrinville creek. [none] 3 No new development 4 Clean up the park surrounding the creek. Make ingress/egress safer and easier so that neighborhood folks can easily assist with upkeep 5 [none] 6 Larger scale infiltration facilities utilizing UICs and having small footprints have been shown feasible and highly beneficial in parts of the watershed: Seaview Park (Phases 1 & 2), Lynndale Elementary School. There are several existing detention facilities along the 7 Olympic View Drive corridor in Lynnwood which could be modified to promote infiltration. March 2023 B-3 DRAFT Perrinville Creek Stormwater Management Action Plan — City of Edmonds WA. Packet Pg. 343 9.2.b Table B-1(continued). Other Strategies or Actions Identified for Improving Conditions in Perrinville Creek. Response Map ID Other than TA for rain gardens, I doubt the other enhancement actions will bear many results for the effort. I think Sno Co needs to be involved for the Southwest County Park (SWCP) portion. You mention pet waste, and there are many dogs walked thru the park daily, but zero garbage cans provided by the park. In the 6pm meeting you also mention teaching homeowners to remove invasives by the stream. A group of volunteers remove invasives in SWCP every Saturday and could be planting natives to parallel the stormwater 8 program action plans. This would be an effort that could be brought to scale. I also wonder if a properly built trail accessing the creek within the park could do two things-- 1) prevent errosion by eliminating the current steep "social trails" and 2) provide a view of the creek to visitors so that they can appreciate better the assets and issues of the creek and water shed and engage in local improvements. Large stormwater retention ponds and infiltration galleries are required to reduce stormwater impacts. Planning should include the impacts of more severe rain events as the 9 climate changes in the future. Responsible design should include a time horizon of 100 years. would love to see you open up/restore more of perinville creek currently in culvert and 10 covered up. Drastically reduce volume of stormwater going into Perrinville Creek during rainstorms. Request Lynnwood actively participate in addressing and funding the stormwater damage caused to Perrinville Creek. Develop daily maximum cfs "target" for stormwater flows into Perrinville Creek (the cfs would be based on maximum flow that would NOT damage natural creek conditions) and THEN implement retrofits in Edmonds AND Lynnwood within one year that will ensure the maximum flow is NOT exceeded. Obtain DOE grants for expensive projects to reduce stormwater flow and include Lynnwood 11 in matching funding for such projects. Eliminate streambank erosion in Perrinville Creek caused by excess stormwater flows from Lynnwood AND Edmonds. Fix the damage caused to the lower stream salmon spawning areas caused by the excess stormwater flows. Fix the stormwater damaged creek ravine that will otherwise continue to slough sediment into the creek destroying aquatic organisms and their habitat. March 2023 B-4 DRAFT Perrinville Creek Stormwater Management Action Plan — City of Edmonds N c a) E U c� a r c m E R r a WA. Packet Pg. 344 9.2.b Table B-1(continued). Other Strategies or Actions Identified for Improving Conditions in Perrinville Creek. Response Map ID Place a diversion structure under the Perrinville Post Office that will divert excess stormwater flow into a pipe under 76th Ave that flows in separate pipe along the Lynnwood sewer pipe down to the Lynnwood Treatment Plant and exits to Puget Sound AFTER it flows through stormwater treatment vaults. ACTIVELY pursue state & federal funding for this - DON'T just say it's too expensive. Restore a "fish friendly" connection to Puget Sound (that was destroyed by excess 12 stormwater) that has appropriate low gradient stream channel for chum salmon spawning including assurance of clean spawning gravel. Include an estuary on east side of railroad tracks to provide essential habitat for juvenile salmon. Mitigate the losses caused to salmonid populations in Perrinville Creek by excess stormwater by implementing a juvenile salmonid re -introduction and enhancement project. Q4. Add other areas in the Perrinville Creek watershed where you've seen uncontrolled and damaging stormwater runoff, for consideration of potential stormwater facility retrofit projects by pinning the location on the map provided: Note: Numerical labels on Figure B-1 correspond to the "Map ID" in Table B-1. There is a cluster of points that indicates participants may not have selected a point location when completing the survey. March 2023 B-5 DRAFT Perrinville Creek Stormwater Management Action Plan — City of Edmonds IiERRERA Packet Pg. 345 9.2.b $ (L CO Green � 'QO coo ^ d a Ferr��J\\e C O r v a � ,~ 176TH ST EtM _ C t 3 _ E, o\�MeIC, VIEW DR O rH City of 1 1 3 2 � w 0 Edmonds 8 5 4 _ c ►w. Perrinville ice. �~ .a M Creek a Watershed .w►'qiems`~ `►, :; �' _ ! Q 188TH ST c N d A Survey Result k it Creek s �, �•: `�' �`tl_ ` - 0 Waterbody E Perrinville Creek Watershed U ��_! , ' a•. _ ' Perrinville Creek SMAP �yQ Catchment � r Q City of Edmonds City of Lynnwood 524 � q Road --- Storm Drain �e Y -= Highway A.11 so-+" r �'"r '' Packet Pg. 346 9.2.b Public Meeting Summary Summary of Poll Responses Select the top THREE actions that you think will help Perrinville Creek: 12PM Meeting Responses Rank 1 Rank 2 Rank 3 Strengthen stormwater design requirements for redevelopment 14 0 0 Work with Lynnwood to control flows in the upper watershed 3 10 0 Identify hard surface areas where pavement could be removed 2 5 4 Continue to train city staff on green stormwater facility maintenance 0 1 1 Develop and implement a natural yard care program 0 0 3 Conduct annual public rain barrel event 0 1 1 Provide workshops and technical assistance for constructing rain gardens 0 1 4 Implement a streamside landowner technical assistance program 0 1 3 Promote pet waste pick up 0 0 2 No response 0 0 1 6PM Meeting Responses Rank 1 Rank 2 Rank 3 Strengthen stormwater design requirements for redevelopment L 13 0 0 Work with Lynnwood to control flows in the upper watershed 3 11 0 Identify hard surface areas where pavement could be removed 0 2 5 Continue to train city staff on green stormwater facility maintenance 0 0 0 Develop and implement a natural yard care program 0 0 1 Conduct annual public rain barrel event 0 0 1 Provide workshops and technical assistance for constructing rain gardens 0 1 3 Implement a streamside landowner technical assistance program 1 2 4 No response 0 1 3 March 2023 B-7 DRAFT Perrinville Creek Stormwater Management Action Plan — City of Edmonds V HERRERA Packet Pg. 347 9.2.b APPENDIX C Stormwater Management Action Plan Short-term Packet Pg. 348 9.2.b IL Q c a c 0 Q r c m E m am c c� L 3 E L 0 Co 4- 0 O d d L IL r- 0 a 0 a Q Q Packet Pg. 349 9.2.b Table C-1. Stormwater Management Action Plan - Short-term Action Cost Assumptions. Action Type Description Total Cost Cost Assumptions Conduct community outreach, hydrologic RP-1. Perrinville 1 Neighborhood Retrofit Retrofit investigation, feasibility evaluation and concept $327,000 Assumption based upon field reconnaissance, analogous projects. See project summary Feasibility Analysis development for bioretention facilities at 179th St., sheet in Appendix A. Olympic View Dr., Ridge Way and 72nd Ave. Conduct community outreach, hydrologic RP-2. Perrinville 2 Neighborhood Retrofit Retrofit investigation, feasibility evaluation and concept $327,000 Assumption based upon field reconnaissance, analogous projects. See project summary Feasibility Analysis development for bioretention facilities at 188th St., sheet in Appendix A. 196th St, and 76th Ave. Excluding areas that infiltrate or drain directly to LM-2. Work with the City of Lynnwood to increase Puget Sound, over 70% of the area draining to coordination to address flow control from existing Land Management Perrinville Creek is located in the City of Lynnwood. $28,800 Assumes 60 hours of staff time (management level) each year for a total of 6 years to identify development in L nnwood's portion of the P Y P Strategy 9Y Identify opportunities to build support for increased fY pP Pp policies, programs for coordination, conduct meetings internal) and with City of Lynnwood. P p 9 9 Y tY Y watershed coordination to address flow control in the upper Perrinville Creek watershed. Conduct evaluation of locations and high-level LM-3. Identify hard surface areas (such as sections feasibility of areas as candidates for pavement of parking lots or other paved areas) that are no Land Management removal and replacement with pervious surfaces $13,700 Assumes 60 hours of consultant and 40 hours of City planner and management staff hours. longer of service to the property owner where Strategy and/or techniques to encourage infiltration. Identity pavement could be removed potential cooperative projects and discuss with landowners. Create a 3-year pilot program to develop educational resources, conduct outreach, and Assumes 80 hours of Stormwater technical staff time to research materials, conduct a mailing Provide technical assistance to streamside Land Management implement "boots on the ground" technical to streamside property owners, conduct one workshop annually, print materials and conduct landowners regarding improving streams and/or landowners Strategy assistance to support streamside private property $22,500 five site visits each year for a total of 3 years. Allows $8,100 for material costs and runoff on their property landowners with managing their land for the benefit advertising. of the stream. SE-1. Continue to train City staff on green Stormwater Program Maintained green stormwater facilities will result in Assumes enrollment and attendance of 5 staff at O&M training provided by WSU Stormwater stormwater facility maintenance practices Enhancement optimum water quality treatment and flow control of $5,000 Center or similar training program. the designed system. This event provides an opportunity for community SE-3. Conduct annual public rain barrel event Stormwater Program members to purchase a low-cost rain barrel and $15,000 Assumes cost for payment to Snohomish Conservation District Interlocal Agreement for this Enhancement learn about conserving water resources and event each year over 6 years. stormwater runoff. SE-4. Implement a social media campaign to p9 Stormwater Program Conduct messaging encouraging et waste pick u 9 9 9 p P P Assumes initial cost for 60 hours of staff time to develop 5 messages and post to social promote pet waste pickup Enhancement for clean water and clean shoes. . $6,000 media. Assumes 20 hours of staff time to refresh messages and post each year for a total of 2 years. Promote natural yard care through social media and Assumes 40 hours of stormwater technical staff time to research materials, develop social SE-5. Develop and implement a natural yard care Stormwater Program other educational materials encouraging less use of $8,400 media posts, and post materials to City website. Conduct outreach through listrery and other program Enhancement fertilizers and chemicals. newsletters each year for a total of 5 years. Assumes 20 hours each year to conduct outreach. Total Short-term Cost $753,400 RP = retrofit LM = land management strategy, SE = stormwater program enhancement Q U) C fC a Packet Pg. 350 9.2.b Table C-2. Stormwater Management Action Plan - Long-term Action Cost Assumptions. Action Type Description Total Cost Cost Assumptions Current City code requires 50% retrofit on "remaining" hard surfaces during redevelopment LM-1. Strengthen stormwater design requirements Land Management Consider revising code to increase this retrofit $13,700 Assumes 60 hours of consultant and 40 hours of City management staff hours. for redevelopment Strategy requirement to 75%. Consider stricter flow control standards than what is in the current code for new and redevelopment projects. Excluding areas that infiltrate or drain directly to LM-2. Work with the City of Lynnwood to find ways Puget Sound, over 70% of the area draining to Assumes 60 hours of staff time (management level) each year for a total of 14 years to to control runoff from existing development in Land Management Perrinville Creek is located in the City of Lynnwood. $67,200 identify policies, programs for coordination, conduct meetings internally and with City of Lynnwood's portion of the watershed Strategy Identify opportunities to build support for increased Lynnwood. coordination to address flow control in the upper Perrinville Creek watershed. Work with property owners of developed lots to Cost assumption from existing interlocal agreement with Snohomish Conservation District. SE-2. Provide workshops and technical assistance Stormwater Program encourage rain gardens or other infiltration methods $63,000 Assumes 100 hours of City staff time (stormwater technician, O&M staff) and donated for constructing rain gardens Enhancement to soak in runoff. materials for 4 rain gardens installed each year for a total of 3 years. Stormwater Program This event provides an opportunity for community Assumes cost for payment to Snohomish Conservation District Interlocal Agreement for this SE-3. Conduct annual public rain barrel event Enhancement members to conserve water resources and learn $35,000 event each year over 14 years. about stormwater runoff. Total Long-term Cost $178,900 RP = retrofit LM = land management strategy, SP = stormwater program enhancement r a Packet Pg. 351 9.3 City Council Agenda Item Meeting Date: 03/21/2023 Potential Parkland Acquisition - Southwest of SR 104 Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History This is an update for a potential parkland acquisition. This land acquisition is contingent upon City Council consideration and approval. Due diligence is currently being conducted and when all the necessary information is available, the City Council will be presented with the details for review and authorization for the Mayor to proceed with the acquisition. The City of Edmonds has prioritized the acquisition of property for purposes of increased equitable access to parkland, conservation and environmental benefits. With the city being mostly built out, it is challenging to find undeveloped, heavily treed parcels available. Recently, a property which meets many acquisition goals has developed into a developing potential parkland acquisition in southern Edmonds. Parks staff is working swiftly to secure a property that was recently put on the market and are competing with private developer offers. This is two -parcel property totaling a little more than an acre, is heavily vegetated with significant trees, has two small older houses with no tenants and would provide a much -needed passive -use neighborhood park for the Edmonds community south and west of SR 104. The site is located in area of the city where residences are not within % mile walkability to any public park (city or county) and the annual household income is less than $65,000. Please see attached maps for more detail. The advertised asking price is $1.3M and the City has ordered an appraisal to use in negotiating the purchase price. Staff is also pursuing potential grant opportunities including 2023 Snohomish County Conservation Futures (CFT) and 2024 Recreation and Conservation Office (RCO) programs. The CFT program currently does not have a waiver of retroactivity option and this potential acquisition timeline does not fit within current CFT application process slated for later this year. As such, staff was invited to present to the County's CFT Funding Board on March 6th to request an exception for funding consideration. This property meets many of the 2022 Parks, Recreation & Open Space (PROS) Plan goals, objectives and recommendations including - Goal #3 - Parks, Trails & Open Space and related objectives #3.1 and 3.2; Goal #5 - Natural Resource & Habitat Conservation and related objectives #5.1, 5.3, 5.4 and 5.5; Recommendation #1 - Acquisitions to Fill Park System Gaps; Recommendation #2 - Open Space and Conservation Acquisitions; and Six -Year Capital Facilities Program (2023 acquisition of $1.5M in SE Edmonds). Packet Pg. 352 9.3 In addition, it also fulfills the Council adopted 2023 Parks CIP $1.5M allocation for Neighborhood Park - SE1 described as south Edmonds target area acquisition. Staff Recommendation This is an information session only, and therefore, no Council action is requested or required. Attachments: PROS Plan -Travelsheds Map Annual Household Income Map Packet Pg. 353 9.3.a Park System 2022 (PROS) Plan • Goal #3 - Parks, Trails & Open Space objectives #3.1 and 3.2; • Goal #5 - Natural Resource & Habitat Conservation objectives #5.1, 5.31 5.4 and 5.5; • Recommendation #1 - Acquisitions to Fill Park System Gaps; • Recommendation #2 - Open Space and Conservation Acquisitions; and • Six -Year Capital Facilities Program Legend Q City Limhs 1/4-mile Tr I.he to City Parks k 1/2-mile Travelshetl to Ciry Parks 1le TravelsheE to Accesslde Open space&Non-Cky Parks Poger saonC 1/2-mile Travelshetl to Accesslde Open Space & Non -City Parks - cry Parks Open Space & Special Use /flees _ Non<ity Parks — N.—ty Parks w/ Zrlocal Agro r a 1 Ed,ochool r ds SDistda I water �Ts - Nea-resiJenuel Zmng `�- Lynnwood' R� Y - - aurxarer �t n rtu Mountlake Woodway Terrace Unincorporated Snohomish Co. �.. O 4 �■ €4 - Shoreline CL N d H a U) O w a. Packet Pg. 354 9.3.b Edmonds Demographics Area is 2nd lowest category of household income <5> 0 $1-$64,577 $64,573 - 585,845 r� - $85,847-$103,594 1� - $108,595-$142,205 �1 - $142,207 - $196,635 `I _ ? Y1OTH ST SW -- _: =� 2NTH ST SW r.•� _= 2�TH ST SW 1f1111 C��j Packet Pg. 355 9.4 City Council Agenda Item Meeting Date: 03/21/2023 Longbay Enterprises Contract Amendment No. 5 Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History The Parks, Recreation & Human Services department has used the real estate consultant services of Longbay Enterprises since January 2021 to provide professional services and support of parkland acquisition efforts. These services include searching for available properties; negotiating with property owners; performing due diligence; ordering and reviewing appraisals, appraisal reviews and ALTA surveys; drafting and reviewing legal documents and contracts and providing general consulting services related to public property acquisition. Over the past two years, Longbay Enterprises have assisted with the department's efforts to acquire parkland property with finding and negotiating more than a dozen potential property acquisitions including the acceptance of the Shirley Johnson property. Some of those opportunities were potential donations which failed to reach preliminary agreements, negotiations with land owners offering parcels for sale in which the city and owners could not initially agree on a purchase price for discussion, and others were presented to Council in Executive Session which did not develop into further negotiations. On September 20, 2022 staff presented to Council a park land acquisition program report (related agenda item, presentation and meeting minutes attached) which highlighted a number of potential and successful acquisitions. The current professional services agreement amount of $90,000 needs to be amended to $150,000 to provide on -call services in preparation for upcoming acquisition activities. This amount, being greater than $100,000, requires Council review and approval. The original contract and all subsequent amendments were developed and approved to form by the City Attorney. The initial Professional Services Agreement was secured through the City's purchasing policy of sole source procurement which has the same approval amounts as other city contracts. Expenditures are funded by the land acquisition budget what was approved by Council during the annual budget process. Document Approved Amount Accrued Professional Services Agreement 1/25/2021 $ 15,000 Amendment No. 1 7/30/2021 $ 30,000 $ 45,000 Amendment No. 2 1/3/2022 $ 45,000 $ 90,000 Amendment No. 3 - hourly rate 3/21/2022 $ - $ - Packet Pg. 356 9.4 Amendment No. 4 - deadline ext 12/9/2022 $ - $ - Amendment No. 5 $ 60,000 $ 150,000 Staff Recommendation Staff recommends the City Council approval the City of Edmonds and Longbay Enterprises Professional Services Agreement Amendment No. 5 to increase the contract amount to $150,000. Attachments: 2023 Amendment No. 5 to Long Bay Enterprises PSA 3.9.2023 2022.09.20 City Council Agenda Item - Parkland Acquisition Program Report 2022-09-20 CC Land Acquisition Presentation 2022.09.20 City Council Minutes - Parkland Acquisition Program Report Packet Pg. 357 9.4.a MIKE NELSON City of Edmonds MAYOR 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 ic9 PARKS, RECREATION AND HUman SERVICES DEPARTMENT AMENDMENT NO.5 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"), executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No.1 "), Amendment No. 2 on January 3, 2022 ("Amendment No. 2"), Amendment No. 3 on March 31, 2022 ("Amendment No. 3"), and Amendment No. 4 on December 9, 2022; and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to further increase the budget to cover the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment Nos. 1, 2, 3, and 4 between the City and the Consultant for real estate support services, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, the following respect: (a) Section 2 ("Payments") — Subsection A of Section 2 is hereby amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00). 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. 1, 2, 3, and 4 shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 358 Amendment No. 5 to Professional Services Agreement, Page 2 DATED this day of CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2023. LONG BAY ENTERPRISES, INC. Cynthia M. Berne, Principal/Broker Packet Pg. 359 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 9.4.a `��-°`E°MotiA� MIKE NELSON City of Edmonds MAYOR 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT ANC. i Sq0 AMENDMENT NO.4 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"), executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No. I"); an Amendment No. 2 on January 3, 2022 ("Amendment No. 2"); and an Amendment No. 3 on March 31, 2022; and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to extend the term through 2023; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment Nos. 1, 2, and 3, between the City and the Consultant for real estate support services, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, thefollowing respect: (a) Section 4 ("Time of performance") — Section 4 shall be amended to read as follows: This Agreement will commence on the date set forth below, and will expire on December 31, 2023. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. 1, 2, and 3, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 360 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 Amendment No. 4 to Professional Services Agreement, Page 2 9.4.a 9 DATED this day of CITY OF EDMONDS DocuSigned by: Nl iLt, Ul,Wu Mike Nelson, Mayor APPROVED AS TO FORM: DocuSigned by: Office of the City Attorney December 2022. Packet Pg. 361 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 9.4.a l�ti OX Elfhf{j�� City of Edmonds 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 ic9PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT #� MIKE NELSON MAYOR AMENDMENT NO.3 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"), executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No. 1 ") and an Amendment No. 2 on January 3, 2022 ("Amendment No. 2); and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to update the Consultant's hourly rates for 2022; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment Nos. 1 and 2, between the City and the Consultant for real estate support services, all of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, thefollowing respect: (a) Exhibit A ("Scope of Work") — The "Compensation" section included in Exhibit A shall be amended to read as follows: Compensation. Costs for services in connection with individual acquisitions shall be tracked separately but kept confidential until the acquisition is complete or is public knowledge. Billing shall be on a time and materials basis. Hourly rates for the Consultant's staff are as follows: Principal $200.00 Sr. RE Analyst $185.00 Administrative Support $ 68.00 This is an all-inclusive billable rate excluding mileage expenses that will be billed at the time of billing, the Federal allowed rate. Packet Pg. 362 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 Amendment No. 3 to Professional Services Agreement, Page 2 9.4.a 2. In all other respects, the Underlying Agreement, as amended by Amendment Nos. I and 2, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. DATED this 31 st day of March 2022. CITY OF FDMONDS ,tQr1-�2 �cd�h Angie Feser, Parks, Recreation & Cultural Services Director APPROVED AS TO FORM: Office of the City Attorney i i Packet Pg. 363 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 111 1 ,ACHMENT A 9.4.a 0 E D 11, ., CITY OF EDMONDS iJ c/i 121 5TH AVENUE NORTH • EDMONDS, WA 98020 • 425-771-0220 FAX 425-672-5750 Website: www.edmondswa.gov 1�go 70 PROFESSIONAL SERVICES AGREEMENT MIKE NELSON MAYOR THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and Long Bay Enterprises, Inc., hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide real estate support services; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: l . Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FIFTEEN THOUSAND DOLLARS ($15,000.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher -to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment.. Copies shall be made available upon request. Packet Pg. 364 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 9.4.a 3. Ownership and use of documents. All research, tests, -surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. This Agreement will commence on the date set forth below, and will expire on December 31, 2022. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 365 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 9.4.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 366 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 9.4.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Packet Pg. 367 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 9.4.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Long Bay Enterprises, Inc. 114 Railroad Ave #211 Edmonds, WA 98020 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 25 day of January 2021. CITY OF EDMONDS — 14A'ye'a" '0�e""I' Angie Feser, Parks, Recreation & Cultural Services Director APPROVED AS TO FORM: Office of the City Attorney LONG BAY ENTERPRISES, INC. is M. Packet Pg. 368 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 9.4.a EXHIBIT A Scope of Work General Scope of Work The work under this Agreement shall consist of performing services related to Real Estate Support Services as herein defined and necessary to accomplish land acquisition by the City of Edmonds. The Consultant shall furnish all services and labor necessary to accomplish these tasks, and provide all materials, supplies, equipment, and incidentals, except as designated elsewhere in the Agreement, necessary to prepare and deliver to the City the documents and other deliverable item(s) requested by the City. The Consultant shall maintain utmost confidentiality of the information associated with these acquisitions in accordance with State Law. Several methods have been identified for acquisition and in most cases the City may require the Consultant to perform all work on an acquisition, or act as part of a team by performing only a portion of the project work. In some cases, the City may ask the Consultant to act on behalf of the City. Task assignments may include, but are not limited to, the following types of work: 1. Provide advisory services and realistic alternative options in the form of feasibility studies that analyze the viability of a given objective and identify and explore alternative scenarios to arrive at a recommended course of action as related to land acquisition. 2. Prepare market studies, strategic planning studies, and purchase and sale offer summaries to assist in the land planning process or the acquisition and/or disposition of real estate assets. 3. Identify the highest and best use of surplus properties, formulate recommendations, and assist the City in the decision -making and political process. 4. Facilitate the acquisition of land by identifying the best site alternative(s) and their respective owner(s), conduct site analysis as to the viability of the intended use of the property with consideration of land use policies and land use regulatory requirements. S. Negotiate on behalf of the City multifaceted and/or complex real estate agreements including, but not limited to, purchase and sale agreements, franchise agreements, complex lease agreements, cost -sharing agreements, development agreements, and interlocal agreements and develop and analyze alternative deal points and strategies that are beneficial for the City. 6. Obtaining Title Reports, Appraisals, and other information necessary in decision making and negotiations towards purchase or acquisition in any form. 7. Manage projects with cost-effectiveness and clear, measurable goals while communicating and coordinating with the City, it's stakeholders, community partners and/or other governmental agencies. 8. Assist the City to educate the community through preparation of materials, presentations and/or workshops. 9. Other related work as requested by the City. i Packet Pg. 369 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 9.4.a Authorization of Work Work requested by the City shall be issued in writing. The information may be brief but will be sufficient to understand the work being authorized. It is anticipated that the acquisitions will vary in scope, method, complexity and location. Some acquisitions will be quick while others will be more open ended and extend over longer durations. The Consultant shall make reasonable effort to acquire expeditiously real property by negotiation. While the specific parcels themselves will remain confidential through acquisition, the consultant shall track internally, the time and effort spent on each acquisition separately, to provide a breakdown to the City if required, at any stage of the process or upon completion of the acquisition. Compensation Costs for services in connection with individual acquisitions shall be tracked separately but kept confidential until the acquisition is complete or is public knowledge. Billing shall be on a time and materials basis. Hourly rates for the Consultant's staff are as follows: Principal/PM $ 190.00 Administrative Assistant $ 65.00 Packet Pg. 370 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 9.4.a l�ti OX Elfhf{j�� City of Edmonds 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 ic9PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT #� MIKE NELSON MAYOR AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to amend the Underlying Agreement to increase the budget to cover the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021 between the City and the Consultant for real estate support services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, thefollowing respect: (a) Section 2 ("Payments") — Subsection A of Section 2 shall be amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FORTY-FIVE THOUSAND DOLLARS ($45,000.00). 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 371 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 Amendment No. 1 to Professional Services Agreement, Page 2 9.4.a DATED this 30th day of July 2021. CITY OF EDMONDS Angie Feser, Parks, Recreation & Cultural Services Director APPROVED AS TO FORM: c5� r--40� Office of the City Attorney LONG BAY ENTERPRISES, INC. Cynthia M. Berne, Principal/Broker Packet Pg. 372 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001D033 9.4.a `�/A OF EE>AfU s 41 City of Edmonds 700 MAIN STREET • EDMONDS, WA 98020 • 425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT ANC. 1890 MIKE NELSON MAYOR AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT For Real Estate Support Services Dated January 25, 2021 WHEREAS, the City of Edmonds, Washington (the "City") and Long Bay Enterprises, Inc. (the "Consultant"), entered into an underlying professional services agreement for the provision of real estate support services, dated January 25, 2021 ("Underlying Agreement") and executed an Amendment No. 1 to that Agreement on July 30, 2021 ("Amendment No. I"); and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, the parties desire to further amend the Underlying Agreement to further increase the budget to cover the consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of January 25, 2021, as amended by Amendment No. 1, between theCity and the Consultant for real estate support services, both of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is further amended in, but only in, thefollowing respect: (a) Section 2 ("Payments") — Subsection A of Section 2 shall be amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of NINETY THOUSAND DOLLARS ($90,000.00). 2. In all other respects, the Underlying Agreement, as amended by Amendment No. 1, shall remain in full force and effect, further amended as set forth herein, but only as set forth herein. [Remainder of page intentionally left blank — Signatures on following page.] Packet Pg. 373 DocuSign Envelope ID: F8058960-3BCB-4ECB-828D-37E99001 D033 Amendment No. 2 to Professional Services Agreement, Page 2 9.4.a DATED this day of 1/3/2022 CITY OF EDMONDS DocuSigned by: dl�tiL UtS611& Michael Nelson, Mayor ATTEST/AUTHENTICATED: rsDocuSigned by: of pxss" FF-BF-SDD4flB... Scott Passey, City Clerk APPROVED AS TO FORM: FDocuSigned by: ly ati ,-4 , Office of the City Attorney 2022. LONG BAY ENTERPRISES, INC. EDocuSigned by: 394CC... Cynthia M. Berne, Principal/Broker i Packet Pg. 374 9.4.b City Council Agenda Item Meeting Date: 09/20/2022 Park Land Acquisition Report Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Background/History The Parks, Recreation & Human Services Department has actively pursued parkland acquisition for the past two years as one of the Mayor's priorities for the City of Edmonds. The purpose of acquiring property is for the conservation of the community's natural resources. The presentation scheduled for the September 20, 2022, City Council meeting is to share an update of park land acquisition efforts including property considerations and negotiations to date as well as share methods used to acquire public property and funding sources. Highlights are included in this agenda item with more detail provided during the presentation. 2021 Acquisitions The transfer of nearly one acre of property at 9309 Bowdoin Way adjacent to Yost Park donated by Shirley Johnson was completed during 2021 and is now part of the Edmonds park system. The historical site contains a house and several outbuildings, numerous fruit and significant trees and connects Bowdoin Way and Yost Park. In addition, a result of records research determined the City has a 1968 Use Deed for 20 acres of tidelands adjacent to and north of Brackett's Landing North Park which provides access to nearly 1,000 feet of beach and Puget Sound and prohibits future development of the beach or tidelands. 2020 - 2021 Property Considerations and Negotiations The past two years the Parks Department has evaluated more than a dozen properties and engaged in negotiations for a number of potential acquisitions, both in the form of donation and purchase. These include, but are not limited to, the following parcels. Donations - owner approached City about possible donation 1. 232"d St W/Edmonds Way, 0.5 acre, developed with small house (owner changed their mind) 75th PI W/Meadowdale Rd, 1.28 acres, undeveloped (owner conditions not agreeable with City) Donations - ongoing discussion between jurisdictions 3. Southwest Snohomish County Park, 120 acres within Edmonds city limits, open space 4. Esperance Park, 9.55 acres outside Edmonds city limits, developed park Purchase - negotiations not actively ongoing 5. Perrinville Woods, 4.69 acres, mostly undeveloped land (2 houses) 6. Main Street Property, 0.15 acre, undeveloped Packet Pg. 375 9.4.b Purchase - negotiations ongoing 1. Unocal Property (adjacent to Edmonds Marsh), 21.13 acres, undeveloped 2. Hwy 99 Property, developed Staff Recommendation No Council action necessary as this is an update of the park land acquisition program. Narrative Acquisition Methods Methods for land acquisition may be divided into four general categories: purchase, donation, conservation and other. Purchases include methods to achieve an outright purchase of property at fair market value and can be Fee Simple Purchase, Option to Purchase or Right of First Refusal. Donations include approaches to work with a private property owner to ultimately donate property to the City such as Full Donation, Partial Donation and Life Estate. Conservation methods work to achieve conservation of property in its current context through use of Snohomish County funding programs. These programs have many stipulations and limitations, but when properties are eligible for and fit these programs, these methods can be effective tools to accomplish acquisition goals. They include Transfer of Development Rights (TDR), Public Benefit Rating System (PBRS) and Conservation Futures Grant Program. There are other creative tools and techniques to accomplish land acquisition. These methods include the acquisition of partial property rights, such as public easements, leases, land trades and partnership agreements. Also included are private developer obligations which result in dedications of property. In rare cases relating to essential public facilities, eminent domain may also be a tool for land acquisition. Funding Land acquisitions can require considerable funding resources and at time extend beyond existing capital allocations. The City currently has nearly $1.1M allocated for land acquisition, with an additional $200,000 designated to accumulate annually in the fund. Other city funding sources include REET (Real Estate Excise Tax), PIF (Park Impact Fees) and General Fund. The City also has the ability to borrow money in ways including the use of bond funds. State and local grants are another source of acquisition resources, but timing of funding cycles and landowner purchase requirements can be an issue. In those situations, there are programs through land trust organizations that can bridge the timing of fund expenditures and availability. Packet Pg. 376 9.4.c Parks Land Acquisition Program Report Parks, Recreation, & Human Services Department September 20, 2022 Packet Pg. 377 9.4.c Parks, Recreation & Opens Space (PROS ) Plan Recommendations 1. Acquisition to Fill Park System Gaps - Secure additional land for neighborhood parks to address gaps 2. Open Space & Conservation Acquisitions - Pursue acquisitions that adjoin city properties or conserve unique natural areas 3. Park Development & Enhancements — significant repairs needed for aging infrastructure 4. Yost Pool Replacement - Refine options for the replacement of Yost Pool 5. Trail Connections — Needed to help link destinations across the community 6. ADA, Accessibility & Other User Convenience Enhancements - Remove barriers and improve universal access 7. Municipal Code Update — Review and update City's code in relation to parks and recreation facilities 8. Engagement & Outreach — Diverse programming and community partnerships. � Q J O N 0 O N N O N Packet Pg. 378 9.4.c DNR Tidelands Edmonds Parcel Mao r u c a� E c a� E Address: Shoreline between Casper and north Q end of Cary Street (approx. 1,100' of shoreline) r C O U Size: 20 Acres y Assessed Value: N/A w O J C O R C O Highlights L a State of WA Dept Natural Resources o .y City has 1968 Use Deed (discovered by staff) a Confirmed with the State that members of the public have access to the tideland beach and water. U 0 N OF EbAf 04 CD N '41 "lc. 1 59ZOW t,1 Q Packet Pg. 379 9.4.c Shirley Johnson Property Donation e O c y d L a c O y J U U 0 N OF EbAf O N N CD t,1 i, Packet Pg. 380 9.4.c City -Approached Possible Donations Edmonds Parcel Map Leaand .____ cMo•Em�.,v _ gmrGryrtwryrury[.ry _ Eavasame rqw 75t" PI W/Meadowdale Road Size: 1.28 acres Undeveloped, treed parcel c a� E c a� E L c O LU rn d 'i Q L Outcome: Owner conditions not aligned with City goals 232" d St W/Edmonds Wax Size: 0.5 acre Developed with small house and outbuilding Outcome: Owner changed mind U U 0 N OF EbAf O N N CD .✓�. N E . t,1 r+ r+ Eq Packet Pg. 381 9.4.c L a a Possible Transfer: Southwest Snohomish County Park Edmonds Parcel Map L Address: Olympic View Drive o V N Size: 120 Acres a L d S_ II.I 2021 Assessed Value: $12,495,500 O J C O Highlights Largest single parcel of open space in Edmonds a Passive/Sensitive Wildlife Preserve (no bikes o allowed) N 3 Perrinville Creek (2 branches) a Possible transfer of property 2022 J Site improvements needed 0 Impact to Parks Maintenance E o of D� O N CD .>r. N C d j4c. 1 aq� E t V fC r r Q Packet Pg. 382 9.4.c Possible Transfer: Esperance County Park Edmonds Parcel Ma Address: 7830 224th SW Size: 9.6 acres 2021 Assessed Value: $ 5,943,800 Highlights Within unincorporated Snohomish County Active and passive use developed park Impact to Parks Maintenance c a� E c aD E L C 0 U a� N �L a a� w 0 c 0 a N L a 0 .y .3 a U a r- CU J U U 0 N Q1 O N N O N C d E t V fC r r Q Packet Pg. 383 9.4.c Non -Active Negotiation: Perrinville Woods Edmonds Parcel Man r� J Address: 7704 Olympic View Drive Size: 4.69 acres total (4 parcels) Assessed Value: $2,487,700 Appraised Value: $2,500,000 Owner Sale Price: $4,700,000 Highlights Four parcels, two with dwellings Does not have Perrinville stream on -site Near other large parks • Southwest County Park (120 acres) • Lynndale Park (22 acres) Adjacent to city owned properties • Open space • Seaview Park of Eb-4 c aD E c aD E L C 0 U N �L CL L d w �o 0 J C 0 O N L a c 0 y .3 :s U a c �a J U U 0 N 0 N N O N C d E t V fC r r Q Packet Pg. 384 9.4.c Non -Active Negotiation: Main Street Property Edmonds Parcel Man' Address: 9XX Main Street R l4pt^'. Size: 0.15 Listed Price: $299,050 then $175,000 w j4 1P Jn6{a is / "o' k0*:°, r u x Appraised Value: $60,000 City Offer: $55,000 Owner Sale Price: $150,000 Highlights Undeveloped Surrounded by city -owned open space Shell Creek not on -site Contains wetlands and critical area buffers which constrains development ov E D& jnc. 1890 c aD E c aD E Q L C 0 V O N Q m w 0 J C 0 N L a c 0 2 .3 :s U a J U U 0 N Q1 O N N O N C d E t V fC r r Q Packet Pg. 385 9.4.c c a� E c a� Negotiations Ongoing: Unocal Property Edmonds Parcel Mao r Size: 21.13 Acres o 2017-2023 Clean up/DOECL y 2025 Clean-up complete C Then title goes to State w GtyPark State - Market Value City of O v Edmonds C O � t4 i N d L Highlights O Expansion of Marsh .3 Connection of existing city properties of Marsh a and Marina Beach Park De -contamination in process, possible hot spots J q City of Edmonds granted First Right of Purchase C in 2021, valid through 2023 "O N N O N jnc. 1 aq� r� C d E t V fC r r Q Packet Pg. 386 9.4.c Questions/Comments? c E _ a� E a u �a L _ O V N �L Q L d _ W _ O J C O N d L a 0 A a u a J V V O N 0) O N N O N _ d E t t� Q Packet Pg. 388 9.4.d Councilmember Tibbott commented in that case it makes sense there would be some compensation for removing the public's rights. Mr. Taraday said another reason that cities charge for street vacations is the council is stewards of public funds and one of their responsibilities is to look out for the taxpayers' G resources and not give away property that has value. It would be one thing if everybody in Edmonds o could get a street vacation and the city council decided it did not want to charge anyone for street Z vacations. The reality is not everyone gets a street vacation, they only exist in a few pockets of the City so E it creates a benefit for a certain class of citizens who happen to abut an unopened right-of-way. E Councilmember Tibbott said he was uncomfortable micromanaging or examining a property valuation done by a certified commercial appraiser. He did not disagree it sounded like a low valuation, but these professionals work hard at their craft and what has been provided is their best effort. He had some unease attempting to change what a professional evaluator determined for this property. Councilmember Paine recalled the City has defended its rights to access unopened right-of-way used by the public that lead to the water and if there are encroachments. Mr. Taraday answered the City requires encroachment permits when someone builds a structure in a right-of-way. He was unable to speak to how commonly the City defends its unopened rights -of -way or requires encroachment permits, but it was his sense encroachment permits were fairly common. Councilmember Paine clarified extra steps were required to do things in a right-of-way. She agreed with Councilmember Tibbott, this appraisal was done in accordance with the requirements in the code and she did not want to change the appraisal. MOTION CARRIED UNANIMOUSLY. Mayor Nelson declared a brief recess. There was unanimous consent from the council to postpone Item 10.3, Development Code Rewrite Work Plan. 10. COUNCIL BUSINESS 1. RECONSIDERATION OF FINAL VOTE TAKEN AT TODAY'S SPECIAL MEETING REGARDING THE PROCESS FOR FILLING COUNCIL VACANCY — POSITION #7 COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO PASS THE PROCESS IN THE PACKET AS AMENDED AT THE EARLIER SPECIAL MEETING. MOTION CARRIED UNANIMOUSLY. 2. PARK LAND ACQUISITION REPORT Parks, Recreation and Human Services Director Angie Feser explained a high priority was established by the mayor for acquisition of land for conservation of natural resources in the community. Tonight's presentation is a report related to that work over the last couple years. She reviewed: • Parks, Recreation & Open Space (PROS) Plan Recommendations 1. Acquisition to fill park system gaps — secure additional land for neighborhood parks to address gaps 2. Open space and conservation acquisitions — pursue acquisitions that adjoin city properties or conserve unique natural areas 5. Trail connections — needed to help link destinations across community Acquisitions that occurred in 2021 o DNR Tidelands ■ Address: Shoreline between Casper and north end of Cary Street (approx.. 1,100' feet of shoreline) ■ Size: 20 acres Edmonds City Council Approved Minutes September 20, 2022 Page 16 Packet Pg. 389 9.4.d ■ Assessed value: N/A ■ Highlights - State of WA Dept Natural Resources - City has 1968 Use Deed (discovered by staff) - Confirmed with the State that members of the public have access to the tideland beach and water. o Shirley Johnson Property Donation ■ Address: 9309 Bowdoin Way ■ Size: 0.9 acre ■ Appraised value: $350,000 (due to condition remain in open space) if sold on open market value over $1 million ■ Expenditures: $46,500 ■ "Purposes of being used as a park and/or community garden ... for the citizens of Edmonds and for the local community as the City of Edmonds deems best in their discretion." ■ Next Steps: - Security site/demolition ($200,000) - Master Plan (long term) City -Approached Possible Donations 0 75' PI W/Meadowdale Road ■ Size: 1.28 acres ■ Undeveloped, treed parcel ■ Outcome: owner conditions not aligned with City goals 0 232" d St W/Edmonds Way ■ Size: 0.5 acre ■ Developed with small house and outbuilding ■ Outcome: owner changed mind Possible Transfer: Southwest Snohomish County Park o Address: Olympic View Drive o Size: 120 acres 0 2021 Assessed Value: $12,495,500 o Highlights: ■ Largest single parcel of open space in Edmonds ■ Passive/sensitive wildlife preserve (no bikes allowed) ■ Perrinville Creek (2 branches) ■ Possible transfer of property 2022 ■ Site improvements needed ■ Impacts to park maintenance o Esperance County Park ■ Address: 7830 224' SW, unincorporated Snohomish County ■ Size: 9.6 acres ■ 2021 Assessed value: $5 million ■ Highlights - Within unincorporated Snohomish County - Active and passive use developed park - Impacts to park maintenance Non -Active Negotiation: o Perrinville Woods ■ Address: 7794 Olympic View Drive ■ Size: 4.69 acres total (4 parcels) ■ Assessed Value: $2,487,700 ■ Appraised Value: $2,500,000 V Edmonds City Council Approved Minutes September 20, 2022 Page 17 Packet Pg. 390 9.4.d Owner sale price: $4,700,000 Highlights - Four parcels, two with dwellings - Does not have Perrinville stream onsite o - Near other large parks Southwest County Park (120 acres) Lynndale Park (22 acres) - Adjacent to city owned properties • Open space • Seaview Park o Main Street Property ■ Address: 9XX Main Street ■ Size: 0.15 ■ Listed Price: $299,050 then $175,000 ■ Appraised value: $60,000 ■ City Offer: $55,000 ■ Owner sale price: $150,000 ■ Highlights - Undeveloped - Surrounded by city -owned open space - Shell Creek not on -site - Contains wetlands and critical area buffers which constrains development Negotiations Ongoing o Unocal Property ■ Size: 21.13 acres ■ 2017-2023 cleanup/DOE ■ 2025 clean-up complete ■ Then title goes to state ■ State - market value ■ Highlights - Expansion of marsh - Connection of existing city properties of Marsh and Marina Beach Park - Decontamination in process, possible hot spots - City granted first right of purchase in 2021, valid through 2023 o Highway 99 Parcels ■ Highlights - PROS Plan Recommendations/Goals - Various parcels - Continuous research Council President Olson referred to the quote on the slide regarding the Shirley Johnson donation and asked if those were the exact words in the bequest. Ms. Feser answered yes. Councilmember Buckshnis asked if Snohomish County wanted to gift the City the two parks. Ms. Feser answered preliminary conversations, especially regarding Southwest County Park, were a straight transfer of property. Councilmember Buckshnis observed in addition to an increase in park staff, there would also need to be an increase in police staff. She also noted Southwest County Park was a key part of Perrinville Creek. Councilmember Buckshnis recalled a presentation at the Lake Ballinger Forum regarding the old golf course in Mountlake Terrace and asked if Edmonds planned to do an ILA with Mountlake Terrace to put a park on the Edmonds side of property. Ms. Feser said at this time she does not have direction from the Edmonds City Council Approved Minutes September 20, 2022 Page 18 Packet Pg. 391 9.4.d council to talk to Mountlake Terrace about an ILA for shared development. It would be worth a conversation during the CIP/CFP budget process and if council wants to make that a priority, it would be a project worth pursuing. She anticipated Mountlake Terrace would be a willing partner in preliminary discussions. Councilmember Buckshnis commented the designs are fabulous and include a fishing pier. o Councilmember Chen liked the idea of an ILA with Mountlake Terrace for the former golf course property. He referred to the Plum Street Plaza property on Highway 99 that has been vacant for over year after a fire on September 11, 2021. He has not seen any movement on that property and suggested it had the potential for acquisition. He asked if that was one of the properties on Highway 99 that were listed on the spreadsheet in the presentation. Ms. Feser answered no, the spreadsheet primarily identifies undeveloped/underdeveloped parcels. She could look into the Plum Street Plaza if the council desires. Councilmember Chen suggested looking into possibilities for that parcel, finding out the owners' intent, and expressing the City's interest. Councilmember Teitzel commented acquiring additional space for citizens' enjoyment is exciting. He observed the two county parks are already within the City's boundaries, so use by residents and visitors would not change, but the responsibility for maintenance would shift from Snohomish County to the City of Edmonds. He asked if Snohomish County would be willing to provide funds to Edmonds to help defray maintenance costs. Ms. Feser answered as part of a transfer, it would be worth discussing maintenance operations and/or improvements with Snohomish County. Councilmember Teitzel referred to the Unocal property, commenting it would be great if that property could be retained in a natural state for wildlife purposes, fish recovery, etc. He asked if there have been any discussion with the State about transferring the property to the City instead of selling it as long as it supported environmental goals related to wildlife preservation and salmon restoration. Ms. Feser answered conversations began with the State in late 2020/early 2021 about being creative such as would WSDOT be willing transfer to the property to other department like DNR or Fish and Wildlife and the City lease it from them. Those conversations did not get very far. There is some concern by WSDOT that they have spent $8 million to purchase the property and they need to get value back out of it. There are some RCWs that dictate that they may need to be made whole. The City is waiting for the site to be cleaned and transferred to WSDOT before having those conversations. The City should retain the first right of refusal so it is first in line when WSDOT decides to sell it. There are various forms of acquisition such as easements, dedications, donations, WSDOT retains ownership and the City develops it, etc.; it does not have to be fee purchase. Councilmember Teitzel commented it seems like the cleanup is taking a long time. He visits the area frequently and does not see any work happening. Ms. Feser answered the physical cleanup was completed; they are monitoring the site via numerous small wells. There is a period of time those have to sit and have certain readings before they can be cleared. Even when that is done, it has to sit for another year to maintain the readings. The property is in that final stage of the process now. Councilmember Paine commented Esperance Park does not touch Edmonds. Ms. Feser agreed it was currently in unincorporated Snohomish County and technically not within the City of Edmonds. Councilmember Paine referred to a very thin strip of undeveloped land, noting if that was acquired, it would touch Edmonds. She asked if that property was part of the land acquisition under consideration. Ms. Feser said she was not aware of that parcel but could research it. Councilmember Paine suggested informing the public that the City can accept property donations if it is a good match for all parties. Ms. Feser commented there are many forms of donation, such as partial lifetime estates (the donor can live on the property until they choose to leave), conservation easements, etc. and City staff is more than willing to talk to property owners about those. Edmonds City Council Approved Minutes September 20, 2022 Page 19 Packet Pg. 392 9.4.d With regard to SW Snohomish County Park, Councilmember Tibbott said some of his neighbors are involved with cleanup in the park and would like to improve the trail system in park, but they are not allowed to because it is not an Edmonds park. Acquiring that park would speak volumes to the people who want to be more actively involved. Councilmember Tibbott recalled approximately a decade ago when uses of the Unocal property were considered, one of possibilities if there was not a ferry terminal, was developing it with condominiums. He asked about the zoning of the Unocal property. Ms. Feser answered it is general commercial and/or master plan; it is not currently zoned open space. In light of the fact that it borders natural habitat and is used by many animals, Councilmember Tibbott said there may be a better zoning designation for that property. He asked if the possibility of rezoning it to something more compatible with the current condition versus a commercial use had been considered. Ms. Feser answered it has been considered a little, but the current owner, Unocal as well as WSDOT, may have concerns because rezoning the property to open space may change the value of the land. Councilmember Tibbott said that should at least be explored, because it has become much more natural habitat over the years versus a commercial/industrial space and that might be a way to recognize what has happened on the property over those decades. With regard to Esperance, Council President Olson said the prospect of investing in an area that is not in Edmonds is a con. There is opportunity for economic development in that area, connecting to the Highway 99 International District right at the hub, doing an International Art Corridor that connects to the park, etc. She was glad there were conversations occurring even though it gives her pause. Councilmember Buckshnis said the Unocal property is zoned CW, Commercial Waterfront. Uses for the property were considered during the time Joan Bloom and Lora Petso were councilmembers. The environment has changed so it's possible Unocal may be more receptive to rezoning the property. It would be great to downzone the property because the cleanup may be different. She supported extending the first right of refusal. Councilmember Chen commented Esperance Park is very nice and it is close to Highway 99, but it is the only park Esperance residents use. If the City acquired that park, it would take green space away from the Esperance residents which he was hesitant to do. Alternatively, he suggested talking with the residents about annexing Esperance along with the park. 3. DEVELOPMENT CODE REWRITE WORK PLAN This item was removed from the agenda. 4. 2022 SEPTEMBER BUDGET AMENDMENT Administrative Services Director Dave Turley reviewed the proposed amendments: • Temporary staffing to cover a vacancy in admin services. The position has been posted but has not yet been filled. • Under OPMA, the City is required to provide a physical location for the public to attend meetings, even those held remotely. Using the Waterfront Center is no longer feasible. This amendment convert a room on the first floor of city hall. Councilmember Tibbott asked whether the space would be available for community meetings when not used for virtual meetings. Mr. Turley said there would need to be a staff person there for any meeting. The intent is to install a door to the sidewalk in an office on the southeast corner of the first floor of city hall to make it easy to access. Once people are in that room, they would have access to city hall so it Edmonds City Council Approved Minutes September 20, 2022 Page 20 Packet Pg. 393