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2023-09-19 City Council Packet2 of c�,y s Agenda Edmonds City Council REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 SEPTEMBER 19, 2023, 7:00 PM PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE FOR THE PURPOSE OF PROVIDING AUDIENCE COMMENTS CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR COMMENT BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 THOSE COMMENTING USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. WHEN YOUR COMMENTS ARE CONCLUDED, PLEASE LEAVE THE ZOOM MEETING AND OBSERVE THE REMAINDER OF THE MEETING ON THE COUNCIL MEETINGS WEB PAGE. REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT 3. ROLL CALL 4 5. 6 PRESENTATIONS 1. NHHM Proclamation (5 min) 2. Presentation of Fixit Edmonds - Public Reporting Application (15 min) APPROVAL OF THE AGENDA AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO Edmonds City Council Agenda September 19, 2023 Page 1 THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. 7. RECEIVED FOR FILING 1. Claim for Damages for filing (0 min) 2. Written Public Comments (0 min) 3. July 2023 Monthly Financial Report (0 min) 4. 2023 Mid Year Department Budget Review Report (0 min) 5. Public Works Update 2nd Quarter 2023 (0 min) 8. APPROVAL OF THE CONSENT AGENDA 1. Approval of Special Meeting Minutes September 5, 2023 2. Approval of Regular Meeting Minutes September 5, 2023 3. Approval of Council Committee Meeting Minutes September 12, 2023 4. Approval of Special Meeting Minutes September 12, 2023 5. Approval of claim checks and wire payment. 6. Johnson Park Property Demolition Contract Approval 7. Marchis v. City of Edmonds: approval of settlement agreement 8. Franchise Extension for New Cingular Wireless PCS, LLC 9. Adult Exchange Application Process referred to Sister City Commission 10. Refer Shopping Cart Outreach Efforts to Economic Development Commission 11. Capital Projects - City Facilities Contract Introductions 9. COUNCIL BUSINESS 1. City of Edmonds - City of Mountlake Terrace Ballinger Park ILA (20 min) 2. Mid Year Review - Financial Dashboard (20 min) 3. Letter to Governor Inslee Regarding Unocal Property (10 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda September 19, 2023 Page 2 4.1 City Council Agenda Item Meeting Date: 09/19/2023 NHHM Proclamation Staff Lead: Todd Tatum Department: Mayor's Office Preparer: Carolyn LaFave Background/History In 1968 the U.S. Congress adopted a resolution asking the president of the United States annually to issue a proclamation designating a week in September including September 15 and 16 as "National Hispanic Heritage Week." In 1988 Congress expanded the celebration to a 31-day period beginning September 15 creating "National Hispanic Heritage Month." Staff Recommendation Narrative Mayor Nelson will read a proclamation in honor of "National Hispanic Heritage Month". Members of the Diversity, Equity, Inclusion and Accessibility Commission will be on hand to receive the Proclamation. Attachments: NHHM 2023 Packet Pg. 3 O prVIrlamatTV111 City of Edmonds •Office of the Mayor National Hispanic Heritage Month WHEREAS, National Hispanic Heritage Month, known as "Mes nacional de la herencia hispana", is celebrated nationwide from September 15th through October 15th each year. The observation started in 1968 as Hispanic Heritage Week and was expanded by President Ronald Reagan in 1988, to cover the month at which it is celebrated today. Understanding that September 15 is significant because it is the anniversary of independence for Latin American countries Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua. In addition, Mexico and Chile celebrate their independence days on September 16 and 18, respectively; and WHEREAS, the City of Edmonds looks forward to celebrating "Mes nacional de la herencia hispana", with the greater community to highlight the rich heritage, arts, histories, food, music and traditions of all 21+ Latin-American nations. These dates honor and pay tribute to all for their contributions to our city and our society; and WHEREAS, Latinos are individuals that are descendants from Latin American countries and may speak a variety of different languages. Hispanics are individuals that speak Spanish and are descendants from Spanish speaking countries, including Spain. Latinx is a gender neutral or non -binary term for people of Latin American descent, and we recognize the Latinx identity also encompasses people in Black/African, Asian, Indigenous, and Queer communities; and WHEREAS, recognizing that Hispanics make up 7% of the Edmonds population, and that 9% of children in our community speak Spanish predominantly at home. Understanding that Hispanics are extremely entrepreneurial and play a vital role in our economy; and WHEREAS, the City of Edmonds recognizes the significant contributions of all Hispanic city employees, the Edmonds Diversity, Equity, Inclusion and Accessibility Commission, and numerous grassroots leaders and outreach groups that help increase cultural awareness, education, enrichment, and community engagement with our residents. It is through their support and community involvement that our city has continued to become more culturally diverse and a welcoming city for everyone; and WHEREAS, the City of Edmonds is committed to recognizing Hispanic/Latino and Latinx culture and heritage as an important part of the city and its strong, inclusive community; NOW, THEREFORE, I Mike Nelson, City of Edmonds Mayor do hereby proclaim September 15th — October 15th, as National Hispanic Heritage Month and call its observance to all residents. Mike elson, Mayor — September 19, 2023 0 CU M 0 0 a x x z Packet Pg. 4 4.2 City Council Agenda Item Meeting Date: 09/19/2023 Presentation of Fixit Edmonds - Public Reporting Application Staff Lead: David Rhode Department: Public Works & Utilities Preparer: Scott Passey Background/History The development of this communication tool was directed through a mayor's initiative. The goal was to provide Edmonds residents and the greater public with an easy and convenient tool for reporting maintenance items and submitting requests to Parks and Public Works. Narrative The presentation was prepared for your information and understanding of the Fix It Edmonds application along with its intended goals and objectives. The application is used to report matters of concern to Parks and Public Works and to submit maintenance requests. The Parks and Public Works departments have adopted the application in the last few months. Attachments: Fix It Edmonds_presentation_printpdf Packet Pg. 5 Fix It Edmonds August, 2023 4.2.a 7 r%c-c- 0^ I ^ n- c-d • QR Code F �� Use smart your phone camera ► to scan this code and be instantly directed to the Apple START REQUEST App store or Google Play to download app City Website '1LI City Calendar 7 Packet Pg. 7 What can I report? • Public works o Any city issue signs, traffic issues... Facilities in the right of way, potholes, fight, tree down, water or sewe o Facility issue at any of the city's buildings, restroom service, graffiti, etc. Parks o Grounds, irrigation, •Miscellaneous restroom... What happens after I submit a J work request or report an issue? • Public Works oA Public Works employee is notified of request through email. oThe request is input into the department CMMS (Computerized Maintenance Management Software) and assigned to the appropriate maintenance division. o Notification is provided for the requester Staff Feedback • Public Works o Ease of entry for requester with direct communication to department. oPin-drop or address inputs provide accurate location and information sharin oAttached photos provide description. oTemplates and curated responses availak for efficient communication with request CNV EL What happens after I submit a work request or report an issue? • Parks oA Parks employee gets notified via em oThe request is logged in and assigned to the appropriate Parks Division for action. oCustom response is sent to the person that reported the issue to include estimated timeline for repair if availab Staff Feedback • Parks oVery helpful tool, gps and pictures attached to feedback is efficient. oHelpful snapshot of trouble areas or frequent concerns oEnjoy having a list of requests for reporting oPlease continue to encourage citizens use this tool Bulk Actions (0) Showing 100 requests out of 125 in 0.004 seconds O STATUS DUE TOPIC+ PEOPLE UPDATED Sep 3, 2023 Miscellaneous Pubiicworks 12910 .•. WM nNIIIIIIIIIIIIIIEW Aug 24, 2023 Open 23703 78th Ave W. Edmonds 10Days Illegal dumping. Common location for this issue. Thank you. Royce Napolitino 9:56AM Vegetation Publlcworks 12812 18000-18010 88th Ave W, Edmonds :. Aug 24, 2023 Closed Sep 2.2023 The shrub/treefivy on the northwest corner of Olympic View Royce Napolitino 6.58 AM Drive and 88th Ave. (above Talbot Park) is causing a severe line of sight impairment while making a left turn onto Olympic Vie... Vegetation Pubficworks 127© • Anonymous y Sep 2.2023 �+ Aug 24, 2023 Open On the border of Restalwn cemetery property on 9 Days the edge of a shared easement, sits a very large 0 Royce Napolitino 8:42 AM dead tree. The location is important because the... Park Issue Parksand Rec 126 © .•. Aug 22.2023 Closed Aug 31, 2023 600 Third Ave S. Edmonds Missing water Rates (Qty. 2) in kiddy pool area. Shannon Burley 8:35 AM Miscellaneous Pubrcworks 12510 7620199th St SW .•.. �� Aug 22, 2023 Closed Aug 31.2023 The man hole cover is not secure and as it is in our driveway. Royce Napolitino 11.18 AM every time we drive over it, it slides off the hole and is creating a hazard for both us, our cars, and the lines within the manhole Packet Pg. 13 4.2.a 0 Parks and Rec Natural Area Maintenance 5 Park Facility Issue 10 Park Issue 10 Tree Maintenance g Turf Maintenance 0 Total - Parks and Rec 34 Public Works Miscellaneous 35 Pothole 14 Sewer Issue 5 Stormwater Issue 2 Street Sign Issue 13 Street Sweeping 3 Vegetation 14 Total - Public Works 86 Total All Topics 120 c 0 a m a a v� 0 E W 4, X 4- 0 C 0 C U) a Packet Pg. 14 7.1 City Council Agenda Item Meeting Date: 09/19/2023 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Jens Zenker Edmonds Ferry Terminal ($304.66) Attachments: Claim for Damages - Jensteffan Zenker - for council Packet Pg. 15 7.1.a CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Date claim t=ortn Received by City Received by City Please take note that _Jens Zenker_, who currently resides at mailing address home phone # work phone # and who resided at at the time of the occurrence and whose date of birth is : is claiming damages against Administration Edmonds in the sum of $ 304,66 arising out of the following circumstances listed below. DATE OF OCCURRENCE: 07. August 2023 TIME: 14:20 LOCATION OF OCCURRENCE: Perhaps 150 meter in front of the cashier house of the ferry from Edmonds to Kingston. DESCRIPTION: 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. We drove vom Everett, where we get the mobilhome directly zu Edmonds. On the way perhaps 150 meter in front of the cashier house of the ferry from Edmonds to Kingston there were 2 lanes for the vehicles that want to use the ferry. The sign told ferry vehicles to take the right lanes. I took the right lane. There were no signs that trucks or higher cars should take the left lane or how high the way is. Between the two lanes there were lines and plastic sticks and solid lines. So it was not allowed to change the lanes. A limb of a tree damaged the faceplate over the window at the top (roof) from the mobilhome. At the back at the passenger site. I talked to the people at the ferry boat (Washington State Ferries) while we are waiting. They said the administration of Edmonds had to cut the trees so it was their fault. I think the administration had to pay for the damage. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Jens, Silvia and Anne Zenker. Finn Zenker, Wilhelmstr. Yannik Schnell, 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. See email and attachments. 4. Have you submitted a claim for damages to your insurance company? X Yes If so, please provide the name of the insurance company: and the policy #: I Form Revised 04/09/2021 Page 1 of 2 a� CU M 0 L E U Packet Pg. 16 7.1.a * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Passengers: Name: Look at number 2 Address: Look at number 2 Name: _ Address: This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. txx,�- �� se- .ee a%,) Ve ZAnature of Claimant(Date and place residential address, city and county) Cori Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 1.21 Sth Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 04/09/2021 Page 2 of 2 as E CU 0 L 0 E U Packet Pg. 17 7.2 City Council Agenda Item Meeting Date: 09/19/2023 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between August 17, 2023 and September 13, 2023. Attachments: Public Comments September 19, 2023 Packet Pg. 18 7.2.a Edmonds City Council Public Comments — September 19, 2023 Submitted on: 8/21/2023 12:22:24 PM Name: Susan Lang City of Residence: Edmonds Agenda Topic: Landmark Property Comments: Why does it seem that our Edmonds City Council is great at fixing something that is not broken and not fix what is broken? The list under both items seems to be growing. The Landmark property is not theirs to fix, let a private individual or group go about that task. One of my concerns is the amount of money the council wants to spend, vis a vis increased taxes to the home owners. We are N retired with a fixed income and continually see our property taxes increase every year. Between staff c m ideas and recommendations, the mayors' off the wall idea's and certain members of the council, who is E looking out for the fiscal responsibility of a budget for the citizens of Edmonds? Certainly not "the staff', c mayor and part of the council. Submitted on: 8/21/2023 2:03:44 PM a c Name: Patricia hillis •L City of Residence: Edmonds Agenda Topic: Hwy 99 "Landmark" proposal Comments: Please, please counsel do NOT allow this folly to proceed. PLEASE focus on what is critical to be done and what has been neglected for way too many years already. Please vote with the 3 who have already voted NO. Council member Chin- you made some valid points at last week's counsel meeting about the timing of this project not being good, about using the 7-11 site for a potential police station, etc. , and about using the ARPA funds for businesses on the 99 corridor that suffered greatly during the pandemic. Please VOTE NO tomorrow. Council member Nann- you know of several businesses in the downtown area that need ARPA funds. And, by now, you should know how many EXISTING needs there are for the Edmonds City staff members. Please VOTE No tomorrow -at least until some of the critical existing issues are addressed. Then, and only then, should we be considering adding another burden on our City resources (both financial and staff). PLEASE VOTE NO! Submitted on: 8/22/2023 3:22:27 PM Name: Natalie Seitz City of Residence: Edmonds Agenda Topic: Due Diligence for the Landmark Site & Facade Grants Comments: Good evening. I am commenting tonight as a resident of Edmonds. I would like to express support for the facade grant program. It is a needed and delayed investment in businesses from pandemic relief funds. I would also like to express support for continued due diligence investigation of the Landmark site while negotiations are underway. Project funding information and community engagement are needed to build awareness and help make an informed decisions about this opportunity. I believe that one of the reasons this community has been underserved is because policy Packet Pg. 19 7.2.a Edmonds City Council Public Comments — September 19, 2023 has not been translated into named investments. Thank you for your time and consideration of these comments. Natalie Seitz Submitted on: 8/22/2023 3:38:33 PM Name: Joan Bloom City of Residence: Edmonds Agenda Topic: Landmark Budget Request Comments: Council, Please deny staff's request for $250,000 to vet the 99 property, and direct staff to seek the input they need from the Edmonds community through review by the Economic Development Commission and by the Planning Board. In my opinion, these groups will do a better job for residents and taxpayers than a paid consultant. When Director McLaughlin requested at the 8-15 Council meeting that 250,000 of ARPA Facade Improvement Program funds be re -allocated to vet the property, Councilmembers Chen and Nand each said they could identify many businesses that could benefit from the Facade Improvement Program. Staff should be directed to use these funds as intended. The agenda item narrative for staff's requested $250,000 doesn't reference unused ARPA funds, as Council President Tibbott suggested in your 8-15 meeting. In fact, it says nothing about where these funds will come from. It's curious that agenda item 9.1 (p.138) "Report on City Fund Balance Reserve & Contingency Reserve Balance" has no narrative, or attachments, for Council or taxpayers to review in advance of tonight's meeting. If you haven't already, please read this article https:Hmyedmondsnews.com/2023/08/allocate-250k-for-landmark-99-consultant-council-set-to- decide-aug-22/ which reiterates the following: "Staff admitted they have not advertised the facade program - approved by the council as part of the city's 2023 budget - because they determined it would be difficult to administer." And yet, staff agenda item 9.3 narrative includes: "Staff has done extensive research to outline a project approach, along with consultant needs, that is both lean and thorough." My questions: Why didn't staff do "extensive research" to determine how to administer the $250,000 ARPA "Facade Improvement Program" funds that were requested, and approved by Council, in the 2023 budget? If staff now requests use of other ARPA funds, as CP Tibbott suggested, why were those ARPA funds not used as approved by Council? Respectfully, Joan Bloom Former Edmonds Councilmember Submitted on: 8/23/2023 2:03:45 AM Name: Jeff Scherrer City of Residence: Edmonds Agenda Topic: the Landmark Project Comments: To the Edmonds City Council, I would like to echo the sentiments of the citizens who spoke in opposition to the city's involvement in the Landmark Project. For the city to consider speculative property development during a period of deficit spending could prove further lack of stewardship of taxpayer's funds. Our city is not in the best shape - our roads need repairs, the municipal park is over budget and the water treatment plant needs attention. These are just a few reasons why the city should leave the business of developing to those who are in that business. If the members of the council want m E E 0 U a c d e Packet Pg. 20 Edmonds City Council Public Comments — September 19, 2023 7.2.a to become developers, I encourage them to do it as private citizens and stick to the business of managing our local government when using the taxpayer's money. Sincerely, Submitted on: 8/24/2023 9:06:11 AM Name: Susanne Mauney City of Residence: Edmonds Agenda Topic: Public space near highway 99 Comments: Hi - I would like to urge you to take up the research and consulting needed to develop the 10 acre property on Highway 99. 1 have lived on 242nd St down the hill from this property for 21 years. We moved to Edmonds in what we thought would be our starter home but we have stayed here 21 years to raise our family because we love this eclectic, diverse neighborhood and we have made many friends here. We walk around this area constantly. Years ago my daughters and I would walk up to Burlington Coat Factory for some Christmas shopping. Now the property is not kept up and with the state of the old McFinster's restaurant it is a depressing concrete wasteland up there that supports crime. Tuesday morning we woke up to police cars and drones searching our neighborhood for somebody in that area and this happens more and more. Our family loves the development of the Ballinger Lake park that Mountlake Terrace is doing on the north side of the lake. We walk the interurban trail, we enjoy the neighborhood Mathay-Ballinger park that our kids grew up in, and we are looking forward to having light rail soon. This area is up and coming! Imagine if we had a great space on 99 that folks could easily bus to from that light rail station? I picture something like the Lake Forest Park Town center with a mix of retail, restaurants, public space for performances, and we could have much needed affordable housing on top of that. (Side note we would also love to keep space for the antique mall which is a local treasure!) Please invest in making this area more of a "welcome to Edmonds" than it currently is. I believe it would reduce crime, create more tax revenue and support this area of Edmonds and neighboring communities. There is so much opportunity in this area of Edmonds! Thank you for your consideration, Susanne Mauney Submitted on: 9/5/2023 6:02:54 AM Name: Chris Walton City of Residence: Edmonds Agenda Topic: Tree Cutting Next to Library Comments: The trees proposed to be cut along the City right-of-way, adjacent to the proposed housing unit, next to the Library parking lot, should NOT be allowed. Enough! The city needs to take a harder stand on saving the canopy. Let's not rationalize this decision just to make it "convenient" for the developer. Also, let's not take down mature trees with the promise to plant a few more baby trees somewhere else. This is a slippery slope and keeps repeating itself all over town. Submitted on: 9/5/2023 1:04:19 PM Name: Ann Christiansen City of Residence: Edmonds m E E 0 U 3 a c d e Packet Pg. 21 7.2.a Edmonds City Council Public Comments — September 19, 2023 Agenda Topic: Street Trees Comments: I am specifically concerned about the five large trees on Durbin bordering the east side of the proposed development at 627 Dayton. The section shown on street trees sounds great, but according to the Tree Board if trees aren't determined by the City to " be part of a healthy, sustainable urban forest 5, 10, 20 plus years from now" they can be removed. Maybe the determining factor should be: the trees are alive, owned by the public and must be protected during the private construction project. Do the laws in ECDC 23.10.060 apply only to the trees on the site to be developed or to both the trees on the site to be developed plus the abutting right-of-way? I am also greatly concerned that Chapter 18.85 of the ECDC gives the Director of Public Works the authority to have City employees remove street trees without getting a permit. Do we value trees? Do we value carbon absorbtion? Aren't we behind on our climate goals? Existing trees are worth protecting! What is the down side? Submitted on: 9/12/2023 4:22:40 PM Name: Clara Cleve City of Residence: Edmonds Agenda Topic: Our Tree Canopy Comments: I would like my Edmonds City Council Members to initiate a Tree Removal Code. This Tree Removal Code would protect our exsisting Tree Canopy. I would also like the Tree Removal Code to also support the planting of more trees so that we are enlarging our Tree Canopy here in Edmonds. Thank you for considering my proposal. Sincerely, Clara Cleve 550 Elm Way #203 Edmonds, WA 98020 m E E 0 U v 3 a _ d e Packet Pg. 22 7.3 City Council Agenda Item Meeting Date: 09/19/2023 July 2023 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Received for Filing Narrative July 2023 Monthly Financial Report Attachments: July 2023 Monthly Financial Report Packet Pg. 23 I 7.3.a I O-V EDP � d 1)7c 1 sOV CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT J U LY 2023 Packet Pg. 24 1 I 7.3.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of July 31, 2023 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FHLB First Financial - ECA Kent WA First Financial - Waterfront Center FHLB FHLB FM FNMA FFCB FHLB Spokane County WA FHLMC Farmer Mac FHLB US Treasury Note FFCB Farmer Mac Bonds 1,996,590 0.18 2,000,000 1,980,105 10/05/23 0.22% CD 2,803,516 0.29 2,803,516 2,803,516 11/15/23 2.08% Bonds 286,648 0.34 250,000 251,400 12/01/23 5.00% CD 245,000 0.41 245,000 245,000 12/28/23 1.49% Bonds 2,004,464 0.46 2,000,000 1,992,872 01/16/24 4.81% Bonds 954,866 0.70 1,000,000 964,190 04/10/24 0.35% Bonds 996,082 0.88 1,000,000 976,233 06/17/24 2.80% Bonds 992,693 0.92 1,000,000 967,722 07/02/24 1.75% Bonds 1,960,906 1.12 2,000,000 1,959,500 09/13/24 3.50% Bonds 950,774 1.30 1,000,000 942,565 11/18/24 0.90% Bonds 207,260 1.34 200,000 191,524 12/01/24 2.10% Bonds 974,798 1.62 1,000,000 974,942 03/13/25 3.75% Bonds 1,995,088 1.72 2,000,000 1,970,408 04/17/25 4.25% Bonds 969,524 1.99 1,000,000 973,249 07/28/25 3.60% Note 964,597 2.04 1,000,000 965,547 08/15/25 3.13% Bonds 1,982,692 2.36 2,000,000 1,967,915 12/08/25 4.13% Bonds 1,994,172 2.51 2,000,000 1,967,722 02/02/26 3.95% TOTAL SECURITIES 22,279,670 1.19 22,498,516 22,094,410 Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO Kent Issuer Diversification Fi rst WA, Financial- 1% CD, 14% Farmer Spokane Mac, 18% County WA, 1% FHLMC, 4% P1 ; FFCB, 18% FHLB, 31% 15,091,622 15,091,622 Demand 5.24% 33,648,526 33,648,526 Demand 2.26% $ 71,238,664 $ 70,834,558 Checking, Cash and Investment Balances $3.28, 5%� (in $Millions) Bonds, State LGIP, Note, $18.45, $15.09, $1.00 , 1% 25% 20% CD's, County $3.05, 4% LGIP, $33.65, 45% Packet Pg. 25 1 I 7.3.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,400,000 $1,200,000 $1,236,875 $947,931 950,684 1091 709 $1,000,000 $gg2 556 $800,000 $856 204 $600,000 $400,000 — $200,000 - $- 2019 2020 2021 2022 YTD 2023 2 Packet Pg. 26 I 7.3.a I GENERAL FUND SUMMARY General Fund Revenues and Expenses (Rolling 24 months) — — — General Fund Revenues General Fund Expenses 10,000,000 ,000,000 8,000,000 7,000,000 6,000,000 5,000,000 ` 4,000,000 3,000,000 wo 2,000,000 1,000,000 August November February May August November February May General Fund Tax Revenue (2017 through 2022 — — — Sales Tax Property Tax EMS Tax Other Taxes 12,000,000 10,000, 000 _ 8,000,000 — — — 6,000,000 4,000,000 2,000,000 2017 2018 2019 2020 2021 2022 7,000, 000 6,000, 000 5,000,000 4,000,000 3,000, 000 2,000, 000 1,000, 000 Sales Tax General Fund Tax Revenue (2023 YTD) Property Tax EMS Tax Other Taxes 3 Packet Pg. 27 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2023 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,843,094 $ 2,843,094 $ 2,320,252-18.39% February 5,636,382 2,793,288 4,920,100-12.71% March 8,487,993 2,851,611 8,150,445 -3.98% April 12,010,212 3,522,219 16,689,365 38.96% May 22,451,612 10,441,400 21,615,550 -3.72% June 25,498,180 3,046,568 23,772,230 -6.77% July 28,462,795 2,964,616 27,008,084 -5.11% August 31,857,014 3,394,219 September 34,651,707 2,794,693 October 39,245,890 4,594,183 November 49,438,148 10,192,259 December 52,558,830 3,120,682 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2023 Real Estate Excise Tax 1 & 2 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 343,196 $ 343,196 $ 151,084 -55.98% February 564,002 220,806 270,799 -51.99% March 914,189 350,187 521,829 -42.92% April 1,199,839 285,649 745,931 -37.83% May 1,552,936 353,097 1,053,507 -32.16% June 1,933,322 380,387 1,272,041 -34.20% July 2,318,897 385,574 1,582,268 -31.77% August 2,728,590 409,693 September 3,157,962 429,373 October 3,549,820 391,858 November 3,941,307 391,487 December 4,400,000 458,693 Real Estate Excise Tax 1 & 2 500,000 0 JAN FEB MAR APR MAY RUN JUL AUG SEP OCT NOV DEC +Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 4 Packet Pg. 28 F 7.3.a I SALES TAX SUMMARY Sales Tax Analysis By Category Current Period: July 2023 Year -to -Date Total $6,542,037 Automotive Repair, Amusement & $145,743 Recreation, $52,743 Accommodation, Health & $23,021 Personal Care Construction � Business Services, Gasoline, $0 Trade, $54,717 $683,505 Clothing and $1,053,707 Retail Food Stores, Accessories, $205,65, $217,038 Communications, Retail Automotive, $143,168 $1,566,13 2 Misc Retail, $1,216,805 Wholesale Trade, $194,594 Manufacturing, $76,714 Others, $158,271 Eating & Drinking, $750,219 Annual Sales Tax Revenue 12,000,000 $10,302,518 1 27 10,000, 000 $7,395,114 $8,406,296 $8,452,715 $8,317,046 8,000, 000 $6,542,037 6,000, 000 4,000, 000 2,000, 000 0 2017 2018 2019 2020 2021 2022 YTD 2023 5 Packet Pg. 29 City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2023 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 911,577 $ 911,577 $ 879,231 -3.55% February 1,999,408 1,087,831 1,908,832 -4.53% March 2,854,859 855,451 2,781,110 -2.58% April 3,643,225 788,366 3,621,184 -0.60% May 4,624,484 981,259 4,607,308 -0.37% June 5,567,972 943,488 5,538,698 -0.53% July 6,580,085 1,012,114 6,542,037 -0.58% August 7,669,335 1,089,249 September 8,683,583 1,014,248 October 9,768,647 1,085,064 November 10,864,900 1,096,253 December 11,900,000 1,035,100 Sales and Use Tax 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Real Personal/Property Tax 2023 Real Personal/Property Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 49,915 $ 49,915 $ 26,466 -46.98% February 78,108 28,192 147,332 88.63% March 375,054 296,947 824,405 119.81% April 912,236 537,182 4,885,632 435.57% May 5,909,096 4,996,860 5,742,964 -2.81% June 6,029,957 120,861 5,794,100 -3.91% July 6,148,773 118,816 5,817,644 -5.39% August 6,198,768 49,995 September 6,260,415 61,647 October 6,466,132 205,717 November 11,227,156 4,761,024 December 11,327,000 99,844 Real Pe rs onaMope rty Tax 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 30 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -Water Utility Tax 2023 Water Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 86,205 $ 86,205 86,092 -0.13% February 146,468 60,263 143,978 -1.70% March 232,107 85,639 221,845 -4.42% April 288,835 56,728 279,282 -3.31% May 373,578 84,744 363,282 -2.76% June 439,121 65,542 431,287 -1.78% July 541,031 101,910 543,193 0.40% August 629,368 88,337 September 748,356 118,987 October 835,253 86,898 November 933,046 97,793 December 993,712 60,666 Water Utility Tax 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 ,00 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Revenue Summary -Sewer Utility Tax 2023 Sewer Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 95,852 $ 95,852 $ 89,935 -6.17% February 174,661 78,808 166,439 -4.71% March 269,654 94,993 256,368 -4.93% April 348,626 78,972 333,172 -4.43% May 444,771 96,145 424,703 -4.51% June 523,850 79,080 501,909 -4.19% July 620,193 96,343 596,420 -3.83% August 699,682 79,489 September 799,189 99,507 October 879,620 80,432 November 976,901 97,281 December 1,055,821 78,920 Sewer Utility Tax 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY RUN JUL AUG SEP OCT NOV DEC -CurrentYear Budget -d-- Prior Year *The monthly budget forecast columns are based on a five-year average. 7 Packet Pg. 31 I 7.3.a I City of'Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2023 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 898,592 $ 898,592 $ 860,924 -4.19% February 1,526,893 628,301 1,439,675 -5.71% March 2,419,579 892,685 2,218,275 -8.32% April 3,010,919 591,341 2,792,540 -7.25% May 3,894,276 883,356 3,632,474 -6.72% June 4,577,455 683,180 4,312,420 -5.79% July 5,644,291 1,066,835 5,431,418 -3.77% August 6,565,058 920,767 September 7,805,695 1,240,637 October 8,711,524 905,829 November 9,730,927 1,019,403 December 10,363,937 633,010 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2023 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 484,003 $ 484,003 $ 417,703 -13.70% February 1,535,452 1,051,449 1,359,827 -11.44% March 2,020,122 484,671 1,794,224 -11.18% April 2,451,545 431,422 2,181,313 -11.02% May 2,936,868 485,323 2,616,433 -10.91% June 3,368,111 431,243 3,004,165 -10.81% July 3,844,019 475,908 3,441,481 -10.47% August 4,895,662 1,051,643 September 5,380,996 485,335 October 5,812,621 431,625 November 6,298,011 485,390 December 6,714,303 416,292 Storm Water Sales 0 I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. g Packet Pg. 32 I 7.3.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2023 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ February March April May June July August September October November December 958,430 $ 1,745,646 2,695,497 3,484,346 4,445,696 5,235,623 6,198,081 6,992,099 7,987,044 8,790,485 9,763,192 10,551,011 958,430 $ 900,021 787,217 1,665,119 949,850 2,565,291 788,849 3,333,389 961,351 4,249,590 789,927 5,021,702 962,458 5,967,694 794,018 994,945 803,441 972,707 787,819 -6.09 -4.61 -4.83 -4.33 -4.41 -4.09 -3.72 Unmeter Sewer Sales I I,000,UUU 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 9907 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*--Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 9 Packet Pg. 33 I 7.3.a I City ofEdmonds, WA Monthly Expenditure Report -General Fund 2023 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 6,137,826 $ 6,137,826 $ 4,868,760 -20.68% February 11,064,571 4,926,745 10,063,682 -9.05% March 15,921,618 4,857,047 14,793,075 -7.09% April 20,583,943 4,662,325 18,985,494 -7.77% May 25,612,342 5,028,399 23,497,459 -8.26% June 31,411,865 5,799,523 28,704,022 -8.62% July 36,363,006 4,951,141 33,359,621 -8.26% August 41,130,318 4,767,313 September 46,432,507 5,302,189 October 51,692,989 5,260,482 November 57,566,174 5,873,185 December 63,970,754 6,404,580 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2023 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,703,415 $ 2,703,415 $ 1,642,894 -39.23% February 4,120,779 1,417,364 3,380,586 -17.96% March 5,420,914 1,300,136 4,986,307 -8.02% April 6,544,202 1,123,288 6,091,521 -6.92% May 7,951,492 1,407,290 7,245,913 -8.87% June 10,036,224 2,084,733 9,392,113 -6.42% July 11,274,698 1,238,474 10,555,304 -6.38% August 12,335,881 1,061,182 September 13,768,928 1,433,047 October 15,093,355 1,324,427 November 16,728,866 1,635,512 December 18,488,589 1,759,723 *The monthly budget forecast columns are based on a five-year average. .F O CL O f4 C C IL L C O M N CD N 21 n O CL O C C IL L C O 2 M N CD N 3 C d E t V fE r Q 10 Packet Pg. 34 1 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2023 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 31,587 $ 31,587 $ 33,649 6.53% February 65,597 34,010 71,252 8.62% March 104,151 38,554 108,460 4.14% April 141,020 36,870 142,437 1.00% May 188,108 47,087 180,396 -4.10% June 237,876 49,768 208,152 -12.50% July 275,165 37,290 249,010 -9.51% August 325,994 50,829 September 365,198 39,203 October 398,695 33,497 November 440,782 42,088 December 486,719 45,937 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2023 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 41,345 $ 41,345 $ 32,343 -21.77% February 84,589 43,243 63,133 -25.37% March 126,357 41,768 101,671 -19.54% April 168,957 42,600 133,210 -21.16% May 210,634 41,677 164,114 -22.09% June 251,812 41,178 195,229 -22.47% July 293,809 41,997 229,429 -21.91% August 335,446 41,636 September 377,299 41,854 October 418,301 41,002 November 461,679 43,378 December 505,239 43,560 hwo Office of Mayor 550,000 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --f-CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 11 Packet Pg. 35 I 7.3.a I City ofEdmonds, WA Monthly Expenditure Report -Human Resources 2023 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 115,695 $ 115,695 $ 93,116 -19.52% February 219,840 104,145 164,590 -25.13% March 315,272 95,432 230,737 -26.81% April 415,812 100,540 296,057 -28.80% May 516,054 100,242 367,942 -28.70% June 651,834 135,780 455,291 -30.15% July 741,246 89,412 531,164 -28.34% August 839,112 97,865 September 944,153 105,041 October 1,042,607 98,454 November 1,156,556 113,949 December 1,297,746 141,190 City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2023 Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 135,694 $ 135,694 $ 114,975 -15.27% February 273,214 137,520 231,321 -15.33% March 414,829 141,615 352,625 -15.00% April 558,136 143,307 476,351 -14.65% May 711,840 153,704 611,186 -14.14% June 853,118 141,278 726,808 -14.81% July 997,788 144,670 855,668 -14.24% August 1,159,264 161,476 September 1,307,192 147,929 October 1,460,910 153,718 November 1,645,269 184,359 December 1,827,709 182,440 *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 36 1 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2023 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 82,768 $ 82,768 $ 84,200 1.73% February 173,748 90,980 172,586 -0.67% March 267,297 93,549 263,059 -1.59% April 356,785 89,487 362,832 1.70% May 449,350 92,565 470,437 4.69% June 543,530 94,180 599,614 10.32% July 642,047 98,517 718,488 11.91% August 759,375 117,328 September 869,058 109,683 October 983,298 114,241 November 1,129,896 146,598 December 1,312,555 182,659 *The monthly budget forecast columns are based on a five-year average. .F O Q O <4 C C LL L C O M N CD N 7 O Q O ca C C LL t C O 2 M N CD N 7 C d E t V IE r Q 13 Packet Pg. 37 1 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report - Fund 512 - Technology Rental Fund 2023 Fund 512 - Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 241,881 $ 241,881 $ 355,645 47.03% February 400,845 158,963 530,347 32.31% March 618,456 217,611 683,467 10.51% April 705,246 86,791 798,011 13.15% May 828,945 123,699 888,529 7.19% June 970,025 141,080 982,174 1.25% July 1,075,081 105,055 1,136,037 5.67% August 1,231,772 156,692 September 1,388,830 157,058 October 1,565,129 176,298 November 1,680,853 115,724 December 1,953,624 272,771 Fund 512 - Technology Rental Fund 2,000,000 1,800,000 1,600,000 1,400,000 lee 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Yeaz Budget -0-- Prior Year City of Edmonds, WA Monthly Expenditure Report -Administrative Services 2023 Administrative Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 265,902 $ 265,902 $ 253,437 -4.69% February 452,065 186,163 571,249 26.36% March 638,942 186,877 774,413 21.20% April 830,237 191,295 964,313 16.15% May 1,020,418 190,181 1,156,484 13.33% June 1,279,620 259,202 1,327,293 3.73% July 1,494,954 215,334 1,531,898 2.47% August 1,686,406 191,452 September 1,878,906 192,501 October 2,079,936 201,029 November 2,305,663 225,728 December 2,502,670 197,007 Administrative Services 2,600,000 2,400,000 2,200,000 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --+-Current Yeaz Budget � Prior Yeaz *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 38 I 7.3.a I City ofEdmonds, WA Monthly Expenditure Report -City Attorney 2023 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 96,815 $ 96,815 $ 24,570 -74.62% February 193,630 96,815 109,813 -43.29% March 290,445 96,815 186,270 -35.87% April 387,260 96,815 276,332 -28.64% May 484,075 96,815 347,909 -28.13% June 580,890 96,815 427,830 -26.35% July 677,705 96,815 534,282 -21.16% August 774,520 96,815 September 871,335 96,815 October 968,150 96,815 November 1,064,965 96,815 December 1,161,780 96,815 City Attorney 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC - Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2023 Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 1,151,199 $ 1,151,199 $ 1,041,369 -9.54% February 2,301,161 1,149,962 2,119,852 -7.88% March 3,503,278 1,202,117 3,173,554 -9.41% April 4,662,822 1,159,544 4,326,784 -7.21% May 5,864,448 1,201,626 5,521,298 -5.85% June 7,133,272 1,268,824 6,661,514 -6.61% July 8,339,111 1,205,839 7,971,401 -4.41% August 9,474,966 1,135,855 September 10,670,868 1,195,902 October 11,909,831 1,238,963 November 13,362,651 1,452,820 December 14,826,373 1,463,722 *The monthly budget forecast columns are based on a five-year average. 15 Packet Pg. 39 I 7.3.a I City ofEdmonds, WA Monthly Expenditure Report -Development Services 2023 Planning & Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 396,763 $ 396,763 $ 286,492 -27.79% February 814,630 417,867 595,086 -26.95% March 1,215,923 401,293 913,919 -24.84% April 1,639,139 423,216 1,265,403 -22.80% May 2,055,194 416,055 1,622,646 -21.05% June 2,468,896 413,702 1,934,311 -21.65% July 2,920,497 451,601 2,263,472 -22.50% August 3,344,297 423,800 September 3,786,123 441,826 October 4,225,508 439,384 November 4,698,931 473,423 December 5,246,507 547,576 Planning & Development 5,500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 keofof 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget -0-- Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2023 Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 459,579 $ 459,579 $ 589,720 28.32% February 962,158 502,579 958,125 -0.42% March 1,464,827 502,669 1,386,849 -5.32% April 1,968,317 503,490 1,788,118 -9.15% May 2,483,065 514,748 2,229,794 -10.20% June 3,029,389 546,324 2,623,359 -13.40% July 3,627,065 597,675 3,206,401 -11.60% August 4,246,106 619,041 September 4,912,622 666,516 October 5,460,137 547,515 November 6,019,055 558,918 December 6,598,994 579,939 Parks & Recreation 7,000,000 6,500,000 6,000,000 5,500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -+-Current Yeaz Budget � Prior Yeaz *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 40 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report - Fund 016 - Building Maintenance Fund 2023 Fund 016 -Building Maintenance Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 106,250 $ 106,250 $ 81,158 -23.62% February 212,500 106,250 97,897 -53.93% March 318,750 106,250 100,936 -68.33% April 425,000 106,250 116,404 -72.61% May 531,250 106,250 35,246 -93.37% June 637,500 106,250 102,751 -83.88% July 743,750 106,250 128,411 -82.73% August 850,000 106,250 September 956,250 106,250 October 1,062,500 106,250 November 1,168,750 106,250 December 1,275,000 106,250 City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2023 Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 279,527 $ 279,527 $ 335,018 19.85% February 638,903 359,376 935,298 46.39% March 1,011,874 372,971 1,264,752 24.99% April 1,367,475 355,601 1,451,697 6.16% May 1,690,876 323,401 1,803,967 6.69% June 1,957,047 266,171 2,002,414 2.32% July 2,280,286 323,239 2,209,753 -3.09% August 2,699,956 419,669 September 3,185,324 485,369 October 3,725,458 540,133 November 4,170,818 445,360 December 4,877,452 706,634 Facilities Maintenance 11500,000 1,000,000 - 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 41 I 7.3.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2023 Engineering Cumulative Monthly TFD Variance Budget Forecast Budget Forecast ActuaIs January $ 283,132 $ 283,132 $ 261,418 -7.67% February 567,413 284,281 531,670 -6.30% March 856,666 289,253 807,168 -5.78% April 1,149,630 292,964 1,076,687 -6.34% May 1,470,075 320,445 1,353,969 -7.90% June 1,765,968 295,893 1,652,623 -6.42% July 2,074,354 308,386 1,918,939 -7.49% August 2,376,166 301,813 September 2,668,549 292,382 October 2,965,801 297,252 November 3,290,206 324,405 December 3,615,509 325,303 Engine a ring 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �Current Yew Budget Prior Year *The monthly budget forecast columns are based on a five-year average. O Q Q f4 C C LL L C O 2 M N CD N 7 O Q O ca C C M t C O 2 Cl) N CD N 7 C d E t V 1E r Q 18 Packet Pg. 42 I 7.3.a I Page 1 of 1 CITY OF EDMONDS REVENUES BY FUND - SUMMARY Fund 2023 Amended 7/31/2022 7/31/2023 Amount No. title Budget Revenues Revenues Remaining %Received 001 GENERAL FUND $ 52,558,830 $ 24,106,033 $ 27,008,084 $ 25,550,746 510/c 009 LEOFF-MEDICAL INS. RESERVE 225,000 112,500 112,500 112,500 5001( Ol l RISK MANAGEMENT RESERVE FUND - - - - 00/c 012 CONTINGENCY RESERVE FUND 447,522 - 446,522 1,000 1000/( 014 HISTORIC PRESERVATION GIFT FUND - - - - 00/( 016 BUILDING MAINTENANCE FUND 17,480 22,390 59,900 (42,420) 3430% 017 MARSH RESTORATION & PRESERVATION FUND - 1,150 - - 00/( 018 EDMONDS HOMELESSNESS RESPONSE FUND - 200,000 - - O 0°/ CL d 104 DRUG ENFORCEMENT FUND 167,650 885 1,374 166,276 1% 0' III STREET FUND 2,015,410 988,280 1,202,174 813,236 600/c t1 112 COMBINED STREET CONST/IMPROVE 12,366,800 1,711,170 4,883,842 7,482,958 390/( 117 MUNICIPAL ARTS ACQUIS. FUND 99,220 96,406 48,414 50,806 C 490/( LL 118 MEMORIAL STREET TREE - - - - 00% 2' t 120 HOTEL/MOTEL TAX REVENUE FUND 84,400 54,413 57,697 26,703 680/, O 121 EMPLOYEE PARKING PERMIT FUND 38,960 12,725 13,820 25,140 350/, 2 122 YOUTH SCHOLARSHIP FUND 1,660 727 203 1,457 12% N O 123 TOURISM PROMOTIONAL FUND/ARTS 30,440 18,997 20,305 10,135 670/c N 125 REAL ESTATE EXCISE TAX 2 2,320,090 1,069,772 830,083 1,490,007 360/( 126 REAL ESTATE EXCISE TAX 1 2,302,980 1,063,137 847,519 1,455,461 370/( " 127 GIFTSCATALOGFUND 232,490 2,970,680 75,251 157,239 320/( O CL 130 CEMETERY MAINTENANCE/IMPROVEMT 150,960 126,523 118,699 32,261 790/, 136 PARKS TRUST FUND 5,460 1,977 (7,497) 12,957 -137% ja 137 CEMETERY MAINTENANCE TRUST FD 51,500 24,549 27,295 24,205 530/( 10 138 SISTER CITY COMMISSION 10,430 2,683 2,775 7,655 270/c _ LL 140 BUSINESS IMPROVEMENT DISTRICT 88,645 66,328 63,182 25,463 710/( 141 AFFORDABLE AND SUPPORTIVE HOUSING FUND 65,000 32,377 30,038 34,962 460% r C 142 EDMONDS RESCUE PLAN FUND 1,879,000 5,952,359 809,520 1,069,480 430/( 143 TREE FUND 215,100 241 3,023 212,077 10% eh 04 231 2012 LT GO DEBT SERVICE FUND 309,800 41,009 28,458 281,343 9% N 332 PARKS CAPITAL CONSTRUCTION FUND 2,713,902 1,741,465 778,495 1,935,407 290/( .2:' 411 COMBINED UTILITY OPERATION - 93,080 78,480 (78,480) 00/, 421 WATER UTILITY FUND 11,950,114 5,805,093 6,231,202 5,718,912 520/( 422 STORM UTILITY FUND 9,095,452 3,757,939 4,295,746 4,799,706 47% _ 423 SEWER/WWTP UTILITY FUND 16,895,408 11,860,767 11,014,404 5,881,004 650/( R 424 BOND RESERVE FUND 1,991,860 592,065 584,983 1,406,877 290% Q 511 EQUIPMENT RENTAL FUND 4,253,740 1,057,748 1,726,384 2,527,356 410/( 512 TECHNOLOGY RENTAL FUND 1,634,131 674,665 901,728 732,403 5501( $ 124,219,434 $ 64,260,132 $ 62,294,604 $ 61,924,830 500% 19 Packet Pg. 43 I 7.3.a I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2023 Amended 7/31/2022 7/31/2023 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 63,970,754 $ 27,097,845 $ 33,359,621 $ 30,611,133 520/c 009 LEOFF-MEDICAL INS. RESERVE 367,140 170,531 196,445 170,695 540/c Ol l RISK MANANGEMENT RESERVE FUND 25,000 - - 25,000 00/( 014 HISTORIC PRESERVATION GIFT FUND 5,900 - - 5,900 00/c 016 BUILDING MAINTENANCE FUND 1,275,000 17,074 128,411 1,146,589 100/( 017 MARSH RESTORATION & PRESERVATION FUND - - - - 00/( 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 00/c 019 EDMONDS OPIOID RESPONSE FUND - - - - 0 00/c CL d 104 DRUG ENFORCEMENT FUND 45,800 - 32,485 13,315 710/c O' III STREET FUND 2,746,179 1,263,886 1,698,556 1,047,623 620/c 5 V 112 COMBINED STREET CONST/IMPROVE 11,273,695 722,544 5,354,508 5,919,187 470/, 117 MUNICIPAL ARTS ACQUIS. FUND 207,380 60,699 47,835 159,545 C 230/( LL 118 MEMORIAL STREET TREE - - - - 00/, 2, t 120 HOTEL/MOTEL TAX REVENUE FUND 95,400 36,018 9,730 85,670 100/, O 121 EMPLOYEE PARKINGPERMIT FUND 26,880 - - 26,880 00/c 122 YOUTH SCHOLARSHIP FUND 3,000 - - 3,000 00/c N 0 123 TOURISM PROMOTIONAL FUND/ARTS 28,500 533 7,212 21,288 250/ N 125 REAL ESTATE EXCISE TAX 2 4,315,418 988,448 1,411,934 2,903,484 33% 126 REAL ESTATE EXCISE TAX 1 2,227,383 239,583 396,856 1,830,527 180/c 127 GIFT S CATALOG FUND 551,598 20,260 158,671 392,927 290/c 0 CL 130 CEMETERY MAINTENANCE/IMPROVEMT 291,530 113,496 145,160 146,370 5001( 136 PARKS TRUST FUND 216,062 2,540 - 216,062 00/, is 137 CEMETERY MAINTENANCE TRUST FUND 50,000 - - 50,000 00/, C M 138 SISTER CITY COMMISSION 11,900 70 415 11,485 30/, C LL 140 BUSINESS IMPROVEMENT DISTRICT 88,575 36,407 37,330 51,245 420/, >, 142 EDMONDS RESCUE PLAN FUND 1,879,000 461,521 808,180 1,070,820 430/c 143 TREE FUND 239,800 - - 239,800 00/( 231 2012 LT GO DEBT SERVICE FUND 309,800 41,009 37,395 272,405 120/, N 332 PARKS CAPITAL CONSTRUCTION FUND 2,255,647 2,939,095 1,222,015 1,033,632 54% N 421 WATER UTILITY FUND 11,949,308 3,610,757 5,131,925 6,817,383 430/( 422 STORM UTILITY FUND 8,525,900 2,406,422 2,991,356 5,534,544 350/c 423 SEWER/WWTP UTILITY FUND 18,972,999 9,875,949 8,542,895 10,430,104 450/c O _ 424 BOND RESERVE FUND 1,989,820 589,342 574,892 1,414,928 290/c v 511 EQUIPMENT RENTAL FUND 4,966,825 761,458 1,660,134 3,306,691 330/, 512 TECHNOLOGY RENTAL FUND 1,943,624 771,437 1,136,037 807,587 .r 580/c Q $ 140,855,817 $ 52,226,924 $ 65,090,000 $ 75,765,817 460/, 20 Packet Pg. 44 I 7.3.a I Page 1 of 3 Title TAXES: 1 REAL PERSONAL / PROPERTY TAX 2 EMS PROPERTY TAX 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALESUSE TAX t 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GAS UTILITY TAX 9 SOLID WASTE UTILITY TAX 10 WATER UTILITY TAX 11 SEWERUTILITYTAX 12 STORMWATER UTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABS TAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX LICENSES AND PERNUTS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE -FINGERPRINTING 20 VENDING MACHINE/CONCESSION 21 FRANCHISE AGREEMENT-COMCAST 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 23 FRANCHISE AGREEMENT-ZIPLY FIBER 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 25 GENERAL BUSINESS LICENSE 26 DEV SERV PERMIT SURCHARGE 27 RIGHT OF WAY FRANCHISE FEE 28 BUILDINGPERMITS 29 FIRE PERMIT 30 ENGINEERING PERMIT 31 ANIMAL LICENSES 32 STREET AND CURB PERMIT 33 STREET AND CURB PERMIT W/LEASEHOLD TAX 34 OTR NON -BUS LIC/PERMIT S 35 SPECIAL EVENT REVIEW INTERGOVERNMENTAL: 36 FEDERAL GRANTS - BUDGET ONLY 37 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 38 WA SASSOC OF SHERIFFS TRAFFIC GRANT 39 HIGH VISIBILITY ENFORCEMENT 40 CORONAVIRUS RELIEF FUND 41 HOUSING TO INFRASTRUCTURE PROGRAM (CHIP) 42 STATE GRANTS- BUDGET ONLY 43 STATE GRANT FROM OTHER JUDICIAL AGENCIES 44 WA STATE TRAFFIC COMM GRANT 45 SCHOOL ZONE 46 WASHINGTON STATE ARTS COMMISSION 47 PUD PRIVILEDGE TAX 48 TRIAL COURT IMPROVEMENT 49 CJ - POPULATION 50 CRIMINAL JUSTICE -SPECIAL PROGRAMS 51 MARIJUANA EXCISE TAX DISTRIBUTION 52 DUI - CITIES 53 FIRE INS PREMIUM TAX 54 LIQUOR EXCISE TAX 55 LIQUOR BOARD PROFITS 56 MISCELLANEOUS INTERLOCAL REVENUE 57 FIRST RESPONDERS FLEX FUND 58 DISCOVERY PROGRAMS TECHNOLOGY ACQ. C ITV O F IDMO NDS REVENUES - GENERAL FUND 2023 Amended 7/31/2022 Budget Revenues 7/31/2023 Amount Revenues Remaining %Received $ 11,327,000 $ 5,761,874 $ 5,817,644 $ 5,509,356 5101( 4,578,000 2,294,959 2,333,344 2,244,656 5101( 500 32 4 496 10N 11,900,000 6,337,518 6,542,037 5,357,963 550% 7,600 10,796 10,133 (2,533) 1330/( 1,150,000 583,066 595,307 554,693 520/( 1,900,000 1,117,008 1,145,456 754,544 600/( 845,000 563,428 650,423 194,577 770/( 384,000 209,730 238,744 145,256 620/( 1,000,234 496,381 543,193 457,041 540/( 942,960 483,064 596,420 346,540 630/( 621,458 332,213 344,150 277,308 550N 850,000 479,212 479,708 370,292 560/( 773,000 293,198 234,829 538,171 300N 80,200 48,415 44,826 35,374 560N 350 - 22 328 60% 326,000 154,393 160,501 165,499 490N 36,686,302 19,165,287 19,736,739 16,949,563 540% 250 100 50 200 200N 700 20 545 155 780/( 94,500 42,307 44,447 50,053 470/( 702,700 523,616 516,005 186,695 730/( 41,000 20,913 19,190 21,810 470/( 100,600 24,677 20,529 80,071 200/( 450,000 199,970 331,302 118,698 740/( 250,000 140,724 147,024 102,976 590N 80,000 60,775 60,470 19,530 760/( 30,000 30,173 13,962 16,038 470/( 750,600 482,204 225,273 525,327 300/( - - 4,100 (4,100) 00N - - 46,054 (46,054) 00/( 24,000 11,708 13,216 10,784 550/( 75,000 65,441 20,320 54,680 270/( - - 5,280 (5,280) 00/( 20,000 - 11,255 8,745 560/( - 12,505 601 (601) 00/( 2,619,350 1,615,133 1,479,623 1,139,727 56% 166,309 - - 166,309 00/( 9,000 5,237 - 9,000 00/( - 992 24,921 (24,921) 00/( 11,100 718 9,479 1,621 850/( 1,494,875 - 79,960 1,414,915 501( 1,361,011 - 1,361,011 00/( 244,645 - 244,645 00/( 161,004 - - 161,004 00/( - 307 - - 00/( - - 1,337 (1,337) 00/( 34,000 2,000 3,000 31,000 90/( 210,500 - 219,274 (8,774) 1040/( 16,740 10,776 10,676 6,064 640/( 13,070 10,942 11,529 1,541 88 % 50,600 38,827 40,722 9,878 800/( 125,000 49,330 51,603 73,397 410/( 4,500 3,497 1,540 2,960 340/( - 56,744 75,698 (75,698) 00/( 325,000 221,986 230,427 94,573 710/( 343,200 166,379 164,299 178,901 480/( - 13,780 500 (500) 00/( 1,000 279 90 910 90/( 550 - - 550 00/( 4,572,104 581,793 925,053 3,647,051 200% O CL d R C �0 C LL A t r C O M N 0 N 21 O CL d io C �0 C LL A t C O 2 C) N 0 N C O v R Q 2022 Local Retail Sales/Use Tax revenues are $204,519 higher than 2021 revenues. Please also see pages pages 5 & 6. 21 1 Packet Pg. 45 1 7.3.a Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 WARRANT PREPARATION FEE 7 IT TIME PAY FEE 8 MUNIC.-DIST. COURT CURREXPEN 9 CLERKS TIME FOR SALE OF PARKING PERMITS 10 PHOTOCOPIES 11 POLICE DISCLOSURE REQUESTS 12 ENGINEERING FEES AND CHARGES 13 ELECTION CANDIDATE FILINGFEES 14 CUSTODIAL SERVICES(SNO-ISLE) 15 PASSPORTS AND NATURALIZATION FEES 16 POLICE SERVICES SPECIAL EVENTS 17 CAMPUS SAFETY-EDM. SCH. DIST. 18 WOODWAY-LAW PROTECTION 19 MISCELLANEOUS POLICE SERVICES 20 FIRE DISTRICT #1 STATION BILLINGS 21 LEGAL SERVICES 22 ADULT PROBATION SERVICE CHARGE 23 BOOKING FEES 24 FIRE CONSTRUCTION INSPECTION FEES 25 EMERGENCY SERVICE FEES 26 EMS TRANSPORT USER FEE 27 FLEX FUEL PAYMENTS FROM STATIONS 28 ANIMAL CONTROL SHELTER 29 ZONING/SUBDIVISION FEE 30 BUILDINGPLAN REVIEW AND INSPECTION 31 FIRE PLAN REVIEW 32 PLANNINGREVIEW AND INSPECTION 33 S.E.P.A. REVIEW 34 ENGINEERING PLAN REVIEW AND INSPECTION 35 CRITICAL AREA STUDY 36 GYM AND WEIGHTROOM FEES 37 PROGRAM FEES 38 HOLIDAY MARKET REGISTRATION FEES 39 UPTOWN EVENINGMARKET FEES 40 WINTER MARKET FEES 41 EDMONDS COMMUNITY FAIR FEES 42 BIRD FEST REGISTRATION FEES 43 INTERFUND REIMBURSEMENT -CONTRACT SVCS $ 3,000 $ 3,241 $ 1,758 $ 1,242 590/( 600 141 142 458 240/( 6,000 441 - 6,000 00/( 150 1 150 00/( 300 - - 300 00/( 4,000 98 - 4,000 00/( 1,000 54 61 939 60% 50 128 178 (128) 3560/( 25,000 - - 25,000 00/( 100 51 6 94 60/( 1,000 - - 1,000 00/( 190,000 130,437 35,031 154,969 180/( 1,400 2,885 - 1,400 00/( 100,000 66,573 27,952 72,048 280/( 5,000 2,873 35,479 (30,479) 7100% 30,000 - - 30,000 00/( 14,000 3,169 1,684 12,316 120/( 210,970 105,485 170,569 40,401 810/( - 25 20 (20) 00/( 67,000 49,842 43,768 23,232 650% 1,050 702 - 1,050 00/( 38,000 11,221 6,349 31,651 170/( 3,000 371 154 2,846 50% 10,000 17,049 18,984 (8,984) 1900/( 3,500 460 555 2,945 160/( 1,077,500 486,524 611,546 465,954 570/( 5,000 2,356 3,705 1,295 740/( - - 100 (100) 00% 65,600 69,248 17,064 48,536 260/( 425,000 212,529 485,081 (60,081) 1140/( 4,000 9,371 13,939 (9,939) 3480% 500 110 49,283 (48,783) 98570/( 3,000 4,440 2,430 570 810/( - - 57,066 (57,066) 00/( 14,000 10,375 10,608 3,392 760/( 13,000 1,272 4,947 8,053 380/( 990,959 385,188 500,737 490,222 5101( 5,000 370 1,925 3,075 390/( 5,000 4,290 - 5,000 00/( 5,000 7,310 9,005 (4,005) 1800/( - - 460 (460) 00/( 1,000 - - 1,000 00/( 3,427,765 687,450 2,159,175 1,268,590 630/( 6,757,444 2,276,080 4,269,761 2,487,683 6 3 % O CL d R C 10 C LL A t r C O M N O N O CL d R C �0 C iL A t C O M N 0 N C O t v R w Q 22 Packet Pg. 46 7.3.a Page 3 of 3 C ITY O F EDMO NDS REVENUES - GENERAL FUND 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 TRAFFIC CAMERA INFRACTIONS 5 CRT COST FEE CODE LEG ASSESSMENT (LGA) 6 CURRENT TRAFFIC INFRACTIONS 7 NON -TRAFFIC INFRACTION PENALTIES 8 OTHER INFRACTIONS'04 9 PARKING INFRACTION PENALTIES 10 PARK/INDDISZONE 11 DWI PENALTIES 12 DUI - DP ACCT 13 CRIM CNV FEE DUI 14 DUI - DP FEE 15 CRIMINAL TRAFFIC MISDEMEANOR 8/03 16 CRIMINAL CONVICTION FEE CT 17 CRIM CONV FEE CT 18 OTHER NON-TRAF MISDEMEANOR PEN 19 OTHER NON TRAFFIC MISD. 8/03 20 COURT DV PENALTY ASSESSMENT 21 CRIMINAL CONVICTION FEE CN 22 CRIM CONV FEE CN 23 PUBLIC DEFENSE RECOUPMENT 24 BANK CHARGE FOR CONV. DEFENDANT 25 COURT COST RECOUPMENT 26 BUS. LICENSE PERMIT PENALTY 27 MISC FINES AND PENALTIES MISCELLANEOUS : 28 INVESTMENT INTEREST 29 INTEREST ON COUNTY TAXES 30 INTEREST - COURT COLLECTIONS 31 LOAN INTEREST 32 SPACE/FACILITIESRENTALS 33 BRACKET ROOM RENTAL 34 LEASESLONGTERM 35 DONATION/CONTRIBUTION 36 PARKSDONATIONS 37 BIRD FEST CONTRIBUTIONS 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 39 SALE OF JUNK/SALVAGE 40 SALES OF UNCLAIM PROPERTY 41 CONFISCATED AND FORFEITED PROPERTY 42 OTHERJUDGEMENT/SETTLEMENT 43 POLICE JUDGMENT S✓RESTITUTION 44 CASHIER'S OVERAGES✓SHORTAGES 45 OTHER MISC REVENUES 46 SMALL OVERPAYMENT 47 NSF FEES - PARKS & REC 48 NSF FEES - MUNICIPAL COURT 49 NSF FEES - DEVEL SERV DEPT 50 L&I STAY AT WORK PROGRAM 51 US BANK REBATE TRANSFER IN: 52 INSURANCE RECOVERIES 53 INTERFUND TRANSFER FROM FUND 011 53 INTERFUND TRANSFER FROM FUND 136 52 TRANSFER FROM FUND 127 $ 2,000 $ 968 $ 1,320 $ 680 660/( 130,000 37,523 45,955 84,045 350/( 18,000 2,599 884 17,116 501( 50,000 - - 50,000 00/( 10,000 2,504 1,404 8,596 140% - - 39,810 (39,810) 00% 1,000 - 5,386 (4,386) 5390/( 1,500 698 1,322 179 880/( 125,000 13,372 5,410 119,590 40% 2,000 114 739 1,261 370/( 7,000 2,005 1,929 5,071 280/( 300 47 1 299 00/( 100 18 - 100 00/( 1,500 838 922 578 610/( 25,000 5,838 5,106 19,894 200/( 2,000 860 763 1,237 380% 700 103 4 696 10/( 100 - 100 0 1000% 12,000 8,383 221 11,779 20% 800 27 100 700 130/( 1,000 225 84 916 80/( 200 - - 200 00/( 6,000 1,933 1,025 4,975 170% 4,000 1,827 3,248 752 810/( 1,000 196 835 165 840% 1,000 50 - 1,000 00% 150 - - 150 00/( 402,350 80,130 116,568 285,782 290% 321,240 129,961 95,822 225,418 300% 10,960 5,047 37,885 (26,925) 3460/( 12,180 3,225 1,636 10,544 130/( 12,080 - - 12,080 00/( 175,000 96,212 98,127 76,873 560/( 2,100 - - 2,100 00/( 210,000 120,296 132,013 77,987 630/( 1,500 239 105 1,395 70/( 3,500 5,050 16,500 (13,000) 4710/( 1,500 1,515 500 1,000 330% 5,000 249 - 5,000 00/( 300 76 8,279 (7,979) 27600/( 3,800 1,761 2,403 1,397 630% 2,000 - - 2,000 00/( 146,000 - 49,007 96,993 340/( 200 100 87 113 440/( - 55 14 (14) 00% 5,000 4,550 21,732 (16,732) 4350/( 100 36 1 99 10/( 100 30 - 100 00% 150 60 - 150 00/( - 30 34 (34) 00/( - - 8,702 (8,702) 00% 8,500 5,970 7,494 1,006 880/( 921,210 374,460 480,340 440,870 520% 500,000 - - 500,000 00% 25,000 - - 25,000 00% 75,070 - - 75,070 00% - 13,150 - - 00% 600,070 13,150 - 600,070 00% TOTAL GENERAL FUND REVENUE $ 52,558,830 $ 24,106,033 $ 27,008,084 $ 25,550,746 51 % O d is C �0 C LL A t C O M N O N O a d is C 10 C iL A t C O M N 0 N C O E t v O Q 23 Packet Pg. 47 I 7.3.a I Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DEr'AIL 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 23,174,368 $ 10,104,040 $ 12,479,514 $ 10,694,854 540r 2 OVERTIME 649,080 644,898 569,413 79,667 880r 3 HOLIDAY BUY BACK 294,001 10,798 5,674 288,327 20r 4 BENEFITS 7,959,238 3,768,602 4,459,368 3,499,870 560r 5 UNIFORMS 130,851 51,197 86,327 44,524 660r 6 PENSION AND DISABILITY PAYMENTS 165,023 48,981 50,802 114,221 310r 7 SUPPLIES 770,473 248,442 255,330 515,143 330r 8 SMALL EQUIPMENT 307,791 96,178 181,441 126,350 590r 9 PROFESSIONAL SERVICES 21,173,217 8,621,986 10,214,096 10,959,121 480r 10 COMMUNICATIONS 241,295 83,900 129,638 111,657 540i 11 TRAVEL 86,242 32,784 57,113 29,129 660r 12 EXCISE TAXES 16,500 17,159 15,149 1,351 920i 13 RENTAL/LEASE 2,869,548 1,176,114 1,554,731 1,314,817 540i 14 INSURANCE 625,650 503,160 625,650 (0) 1000i 15 UTILITIES 663,800 325,757 393,598 270,202 590i 16 REPAIRS & MAINTENANCE 673,900 258,460 502,925 170,975 750i 17 MISCELLANEOUS 673,640 298,849 359,830 313,810 530i 18 INTERGOVERNMENTAL PAYMENTS 50,000 50,000 50,000 - 1000i 19 INTERFUND SUBSIDIES 1,341,982 542,500 986,522 355,460 740i 20 BUILDINGS 500,000 45,195 285,637 214,363 570i 21 MACHINERY/EQUIPMENT 430,000 96,343 23,652 406,348 60i 22 CONSTRUCTIONS PROJECTS 800,565 - 7,480 793,085 10i 23 PRINCIPAL PAYMENT LEASES 50,000 - 50,000 00/ 24 GENERAL OBLIGATION BOND PRINCIPAL 191,620 - - 191,620 00/ 25 INTEREST ON LONG-TERM EXTERNAL DEBT 131,470 72,294 65,733 65,737 5001 26 OTHER INTEREST & DEBT SERVICE COSTS 500 212 - 500 00/ 63,970,754 27,097,845 33,359,621 30,611,133 52u LEOFF-MEDICAL INS. RESERVE(009) 27 BENEFITS $ 206,650 $ 104,944 $ 106,211 $ 100,439 5101 28 PENSION AND DISABILITY PAYMENTS 152,990 51,398 90,234 62,756 590i 29 PROFESSIONAL SERVICES 7,000 13,704 - 7,000 00/ 30 MISCELLANEOUS 500 485 - 500 00/ 367,140 170,531 196,445 170,695 540i RISK MANAGEMENT RESERVE FUND (011) 31 MISCELLANEOUS $ 25,000 $ - $ - $ 25,000 00/ 25,000 - 25,000 OUT HISTORIC PRESERVATION GIF1'FUND (014) 32 SUPPLIES $ 100 $ $ - $ 100 00/ 33 PROFESSIONAL SERVICES 200 - 200 00/ 34 MISCELLANEOUS 5,600 - 5,600 00/ 5,900 - - 5,900 0°r BUILDING MAINTENANCE FUND (016) 35 PROFESSIONAL SERVICES $ 121,500 $ 450 $ - $ 121,500 00/ 36 REPAIR & MAINTENANCE 1,153,500 16,072 15,468 1,138,032 10/ 37 BUILDINGS - - 112,943 (112,943) 00/ 38 MACHINERY/EQUIPMENT - 552 - - 00/ 1,275,000 . 17,074 128,411 1,146,589 100i DRUG INFO RCEMIIVTFUND (104) 39 SMALL EQUIPMENT $ - $ - $ 32,485 $ (32,485) 00/ 40 PROFESSIONAL SERVICES 45,000 - - 45,000 00/ 41 REPAIR/MAINT 800 - - 800 00/ 45,800 - 32,485 13,315 710i O CL d lL' R C �0 C LL A t C O M N 0 N M O CL d is C �0 C iL A t r C O 2 M N O N C O t v R Q 24 Packet Pg. 48 I 7.3.a I Page 2 of 6 C TTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining % Spent STREETFUND (111) 1 SALARIES AND WAGES $ 1,154,552 $ 406,779 $ 641,921 $ 512,631 569 2 OVERTIME 38,400 21,222 18,758 19,642 499 3 BENEFITS 440,911 199,032 259,936 180,975 599 4 UNIFORMS 6,000 3,912 4,404 1,596 7M 5 SUPPLIES 263,000 104,145 129,339 133,661 499 6 SMALL EQUIPMENT 20,000 985 6,250 13,750 319 7 PROFESSIONAL SERVICES 23,210 11,039 6,643 16,567 299 8 COMMUNICATIONS 4,500 3,687 3,124 1,376 699 9 TRAVEL 1,000 - - 1,000 09 10 RENTAL/LEASE 304,730 170,584 179,376 125,354 599 11 INSURANCE 126,466 184,111 126,467 (1) 1009 12 UTILITIES 273,730 132,316 137,646 136,084 509 13 REPAIRS& MAINTENANCE 52,000 22,493 12,550 39,450 249 14 MISCELLANEOUS 8,000 3,396 6,642 1,358 8M 15 BUILDINGS 25,000 - - 25,000 09 16 OTHERIMPROVEMENTS - - 165,353 (165,353) 09 17 GENERAL OBLIGATION BOND PRINCIPAL 4,380 - - 4,380 M 18 INTEREST 300 185 149 151 509 $ 2,746,179 $ 1,263,886 $ 1,698,556 $ 1,047,623 629 COMBINED STREETCONST/IMPROVE(112) 19 PROFESSIONAL SERVICES $ 3,817,980 $ 277,159 $ 1,106,855 $ 2,711,125 299 20 REPAIRS& MAINTENANCE 1,139,535 31,326 935,906 203,629 829 21 INTERFUND SUBSIDIES 172,650 - 21,388 151,262 129 22 LAND 270,000 69,759 - 270,000 09 23 CONSTRUCTION PROJECTS 5,818,580 270,868 3,235,431 2,583,149 569 24 INTERGOVERNMENTAL LOANS 54,070 72,201 54,058 12 1009 25 INTEREST 880 1,230 869 11 999 $ 11,273,695 $ 722,544 $ 5,354,508 $ 5,919,187 479 MUNICIPAL ARTS ACQUIS. FUND (117) 26 SUPPLIES $ 4,700 $ 930 $ 556 $ 4,144 129 27 SMALL EQUIPMENT 1,700 - - 1,700 M 28 PROFESSIONAL SERVICES 191,000 57,429 43,119 147,881 239 29 TRAVEL 80 - - 80 09 30 RENTAL/LEASE 3,000 - - 3,000 09 31 REPAIRS& MAINTENANCE 300 - - 300 09 32 MISCELLANEOUS 6,600 2,340 4,161 2,439 6M $ 207,380 $ 60,699 $ 47,835 $ 159,545 239 HOTEL/MOTEL TAX REVENUE FUND (120) 33 PROFESSIONAL SERVICES $ 90,400 $ 34,018 $ 7,730 $ 82,670 99 34 MISCELLANEOUS 1,000 - - 1,000 M 35 INTERFUND SUBSIDIES 4,000 2,000 2,000 2,000 5M $ 95,400 $ 36,018 $ 9,730 $ 85,670 109 EVIPLOYEEPARIUNG PERMIT FUND (12 1) 36 SUPPLIES $ 1,790 $ - $ - $ 1,790 09 37 PROFESSIONAL SERVICES 25,090 - - 25,090 09 $ 26,880 $ - $ - $ 26,880 09 YOUTH SCHOLARSHIP FUND (122) 38 MISCELLANEOUS $ 3,000 $ - $ $ 3,000 09 $ 3,000 $ - $ $ 3,000 09 TOURISM PROMOTIONAL FUND/ARTS (123) 39 PROFESSIONAL SERVICES $ 28,500 $ 533 $ 7,212 $ 21,288 259 $ 28,500 $ 533 $ 7,212 $ 21,288 259 O CL d d' is C 10 C LL t rr C O 2 M N O N 3 O Q R C 10 C LL A t C O 2 M N O N 7 C O v R Q 25 Packet Pg. 49 I 7.3.a I Page 3 of 6 C TTY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATEEXCISE TAX 2 (125) 1 SUPPLIES $ $ 13,609 $ - $ - M 2 PROFESSIONAL SERVICES 616,867 241,246 259,700 357,167 420 3 REPAIRS& MAINTENANCE 1,148,910 98,419 282,439 866,471 254 4 INTERFUND SUBSIDIES 5,684 - - 5,684 00 5 LAND 200,000 - 77,708 122,292 39° 6 CONSTRUCT ION PROJECTS 2,343,957 635,174 792,088 1,551,869 340 $ 4,315,418 $ 988,448 $ 1,411,934 $ 2,903,484 3M REAL ESTATE EXCISE TAXI (126) 7 PROFESSIONAL SERVICES 8 REPAIRS& MAINTENANCE 9 INTERFUND SUBSIDIES 10 LAND 11 CONSTRUCTION PROJECTS 12 GENERAL OBLIGATION BONDS 13 INTEREST 14 OTHERINTEREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 15 SALARIES AND WAGES 16 OVERTIME 17 BENEFIT S 18 SUPPLIES 19 SMALL EQUIPMENT 20 PROFESSIONAL SERVICES 21 RENTAL/LEASE 22 MISCELLANEOUS 23 INTERFUND SUBSIDIES C EUEIERY MAINTENANC E"WRO VEMENT (130) 24 SALARIES AND WAGES 25 OVERTIME 26 BENEFIT S 27 UNIFORMS 28 SUPPLIES 29 SUPPLIES PURCHASED FOR INVENTORY/RESALE 30 PROFESSIONAL SERVICES 31 COMMUNICATIONS 32 TRAVEL 33 RENTAL/LEASE 34 UTILITIES 35 REPAIRS& MAINTENANCE 36 MISCELLANEOUS PARKS TRUST FUND (136) 37 PROFESSIONAL SERVICES 38 INTERFUND SUBSIDIES CEMETERY MAINTENANCE TRUST FUND (137) 39 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 40 SUPPLIES 41 TRAVEL 42 MISCELLANEOUS BUSINESS EMPROVEMENTDISTRICTFUND (140) 43 SUPPLIES 44 PROFESSIONAL SERVICES 45 MISCELLANEOUS EDMONDS RESCUEPLAN FUND (142) 46 PROFESSIONAL SERVICES TREE FUND (143) 47 SUPPLIES 48 PROFESSIONAL SERVICES 49 LAND $ 292,065 $ 59,381 $ 221,311 $ 70,754 769 578,340 16,897 23,563 554,777 44 148,575 10,138 - 148,575 0° 100,000 - 100,000 - 100° 848,963 97,473 - 848,963 09 155,470 - - 155,470 0° 103,970 55,314 51,982 51,988 509 - 380 - - 0° $ 2,227,383 $ 239,583 $ 396,856 $ 1,830,527 180 $ 241,455 $ - $ 72,668 $ 168,787 300 - - 5,791 (5,791) M 89,033 - 33,026 56,007 370 146,000 7,110 36,625 109,375 2M 500 - - 500 0° 56,500 - - 56,500 M 17,510 - 10,214 7,296 580 600 - 348 252 5M - 13,150 - - 0° $ 551,598 $ 20,260 $ 158,671 $ 392,927 290 $ 172,817 $ 59,360 $ 78,361 $ 94,456 450 3,500 788 1,489 2,011 430 61,328 22,941 28,190 33,138 460 1,000 - - 1,000 00 7,000 636 3,027 3,973 430 20,000 10,702 15,686 4,314 78° 4,200 1,150 3,248 952 770 1,700 1,004 1,008 692 59° 500 - - 500 0° 9,420 6,857 5,547 3,874 59° 5,565 2,540 3,222 2,343 5M 500 3,536 - 500 00 4,000 3,981 5,383 (1,383) 1359 $ 291,530 $ 113,496 $ 145,160 $ 146,370 50Z $ 43,842 $ 2,540 $ $ 43,842 00 172,220 - 172,220 0° $ 216,062 $ 2,540 $ $ 216,062 04 $ 50,000 $ - $ $ 50,000 0° $ 50,000 $ - $ $ 50,000 0° $ 1,500 $ - $ $ 1,500 09 4,500 - 4,500 0° 5,900 70 415 5,485 79 $ 11,900 $ 70 $ 415 $ 11,485 M $ 4,091 $ 6,211 $ 7,201 $ (3,110) 1769 78,327 29,441 28,937 49,390 374 6,157 755 1,192 4,965 199 88,575 S 36,407 37,330 51,245 424 $ 1,879,000 $ 461,521 $ 808,180 $ 1,070,820 4M 1,879,000 461,521 808,180 1,070,820 4M 1,000 $ - $ - $ 1,000 00 39,800 - - 39,800 0° 199,000 - - 199,000 00 O d is Z C �0 C LL A t C O M N O N 21 O d is C �0 C iL t rr C O 2 M N O N C O E t v Q Packet Pg. 50 1 I 7.3.a I Page 4 of 6 C TTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining % Spent 2012 LTGO DEBTS ERVIC FUND (231) 1 GENERAL OBLIGATION BOND $ 235,000 $ - $ - $ 235,000 04 2 INTEREST 74,800 41,009 37,395 37,405 500 $ 309,800 $ 41,009 $ 37,395 $ 272,405 12° PARKS CONSTRUCTION FUND (332) 3 INTERFUND SUBSIDIES 4 PROFESSIONAL SERVICES 5 CONSTRUCTION PROJECTS 6 GENERAL OBLIGATION BONDS 7 INTEREST WATER FUND (421) 8 SALARIES AND WAGES 9 OVERTIME 10 BENEFIT S 11 UNIFORMS 12 SUPPLIES 13 WATER PURCHASED FOR RESALE 14 SUPPLIES PURCHASED FOR INVENTORY/RESALE 15 SMALL EQUIPMENT 16 PROFESSIONAL SERVICES 17 COMMUNICATIONS 18 TRAVEL 19 EXCISE TAXES 20 RENTAL/LEASE 21 INSURANCE 22 UTILITIES 23 REPAIRS& MAINTENANCE 24 MISCELLANEOUS 25 INTERFUND SUBSIDIES 26 BUILDINGS 27 MACHINERY/EQUIPMENT 28 CONSTRUCTION PROJECTS 29 GENERAL OBLIGATION BONDS 30 REVENUE BONDS 31 INTERGOVERNMENTAL LOANS 32 INTEREST 33 OTHER INT EREST & DEBT SERVICE COSTS S TO RM FUND (422) 34 SALARIES AND WAGES 35 OVERTIME 36 BENEFITS 37 UNIFORMS 38 SUPPLIES 39 SMALL EQUIPMENT 40 PROFESSIONAL SERVICES 41 COMMUNICATIONS 42 TRAVEL 43 EXCISE TAXES 44 RENTAL/LEASE 45 INSURANCE 46 UTILITES 47 REPAIR & MAINTENANCE 48 MISCELLANEOUS 49 INTERFUND SUBSIDIES 50 LAND 51 BUILDINGS 52 MACHINERY/EQUIPMENT 53 CONSTRUCTION PROJECTS 54 GENERAL OBLIGATION BONDS 55 REVENUE BONDS 56 INTERGOVERNMENTAL LOANS 57 INTEREST 58 OTHER INTEREST & DEBT SERVICE COSTS $ - $ 62,656 $ - $ - 04 1,352,620 256,601 141,569 1,211,051 100 805,377 2,593,779 1,056,621 (251,244) 131° 50,000 - - 50,000 0° 47,650 26,059 23,825 23,825 500 $ 2,255,647 $ 2,939,095 $ 1,222,015 $ 1,033,632 540 $ 1,205,783 $ 442,505 $ 592,714 $ 613,069 494 p 24,000 7,509 11,235 12,765 470 d 440,577 186,506 229,556 211,021 52° 0� 4,000 2,659 3,375 625 84° is 150,000 86,409 83,075 66,925 55° 'V 2,398,000 878,940 1,000,194 1,397,806 420 180,000 90,186 89,368 90,632 500 C 13,500 2,692 3,801 9,699 284 LL 2,256,928 357,654 863,263 1,393,665 3M >+ 35,000 18,303 19,439 15,561 560 r 200 - 462 (262) 2310 1,696,934 749,620 811,568 885,366 4M 202,496 87,940 107,957 94,539 53' eh 225,380 122,359 225,379 1 1000 C 35,000 18,843 19,727 15,273 56° N 71,130 23,203 19,705 51,425 2M .2:' 123,600 112,618 143,644 (20,044) 1160 646,370 194,533 189,888 456,482 29° 12,500 - - 12,500 w 10,000 10,044 5,943 4,057 0 590 CL 1,670,000 87,212 593,023 1,076,977 360 4) 2,940 - - 2,940 M _ 333,830 - - 333,830 0° 5 25,840 25,839 25,839 1 1000 C 185,300 104,805 92,769 92,531 500 378 - M li $ 11,949,308 $ 3,610,757 $ 5,131,925 $ 6,817,383 4M t $ 1,113,757 $ 445,089 $ 659,621 $ 454,136 599 26,000 10,792 7,086 18,914 270 0 398,973 6,500 185,073 5,543 233,079 4,928 165,894 1,572 5M eh 760 N 46,000 30,874 16,817 29,183 37° N 4,000 985 1,713 2,287 4M 3,143,445 479,713 870,097 2,273,348 280 3,200 3,229 4,301 (1,101) 1340 4,300 1,982 - 4,300 m 499,658 385,427 399,375 100,283 8M 307,168 153,466 168,749 138,419 559 = 31,679 82,335 31,680 (1) 1000 0 10,500 9,258 9,570 930 914 189,130 12,402 11,327 177,803 64 Q 232,300 120,211 132,272 100,028 570 283,341 74,810 72,689 210,652 269 680,000 - - 680,000 09 25,000 - - 25,000 09 56,474 - 12,536 43,938 220 1,031,645 281,617 238,696 792,949 2M 107,290 - - 107,290 04 160,870 - - 160,870 09 61,600 61,590 61,590 10 1009 103,070 61,859 55,231 47,839 54° 165 - - 04 $ 8,525,900 $ 2,406,422 $ 2,991,356 $ 5,534,544 350 27 Packet Pg. 51 I 7.3.a I Page 5 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 3,159,792 $ 1,057,085 $ 1,841,839 $ 1,317,953 58° 2 OVERTIME 130,000 80,217 94,473 35,527 7M 3 BENEFITS 1,043,665 423,799 643,692 399,973 62° 4 UNIFORMS 11,500 7,643 7,984 3,516 699 5 SUPPLIES 453,000 176,105 248,072 204,928 5M 6 FUEL CONSUMED 20,000 - - 20,000 V 7 SUPPLIES PURCHASED FOR INV OR RESALE 5,000 - - 5,000 00 8 SMALL EQUIPMENT 83,900 99,144 7,568 76,332 99 9 PROFESSIONAL SERVICES 2,587,949 1,258,368 1,282,955 1,304,994 500 10 COMMUNICATIONS 48,000 26,166 27,763 20,237 58° 11 TRAVEL 5,000 - 144 4,856 M 12 EXCISE TAXES 1,026,360 611,317 724,839 301,521 714 13 RENTAL/LEASE 344,978 186,374 180,704 164,274 529 14 INSURANCE 360,663 203,936 362,302 (1,639) 10V 15 UTILITIES 3,607,060 1,488,020 1,968,876 1,638,184 5M 16 REPAIR&MAINTENANCE 728,630 538,194 292,937 435,693 400 17 MISCELLANEOUS 138,350 145,210 205,579 (67,229) 1499 18 INTERFUND SUBSIDIES 1,588,089 1,175,403 326,829 1,261,260 219 19 BUILDINGS 12,500 - - 12,500 09 20 MACHINERY/EQUIPMENT - 68,126 - - 09 21 CONSTRUCTION PROJECTS 2,976,163 1,989,039 61,040 2,915,123 29 22 GENERAL OBLIGATION BONDS 129,820 - - 129,820 00 23 REVENUE BONDS 55,310 - - 55,310 00 24 INTERGOVERNMENTAL LOANS 104,000 159,017 88,050 15,950 850 25 INTEREST 353,270 179,830 175,302 177,968 5V 26 OTHER INTEREST & DEBT SERVICE COSTS - 2,959 1,948 (1,948) 09 $ 18,972,999 $ 9,875,949 $ 8,542,895 $ 10,430,104 45° BOND RESERVE FUND (424) 27 REVENUE BONDS $ 840,010 $ - $ - $ 840,010 W 28 INTEREST 1,149,810 589,342 574,892 574,918 5W $ 1,989,820 $ 589,342 $ 574,892 $ 1,414,928 29° O d R C 10 C LL A t rr C O M N O N O CL d IY 5 C 10 C LL A t rr C O 2 M N O N 7 C O t V R w Q 28 Packet Pg. 52 I 7.3.a I Page 6 of 6 C TTY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent E:QUIPMFNTRENTAL FUND (511) 1 SALARIES AND WAGES $ 395,171 $ 181,823 $ 235,186 $ 159,985 609 2 OVERTIME 2,000 222 878 1,122 440 3 BENEFITS 132,345 61,625 75,542 56,803 574 4 UNIFORMS 1,500 880 1,168 332 7M 5 SUPPLIES 149,120 62,466 74,602 74,518 509 6 FUEL CONSUMED 1,000 - - 1,000 M 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 458,880 238,812 188,856 270,024 41° 8 SMALL EQUIPMENT 58,000 2,380 2,327 55,673 49 9 PROFESSIONAL SERVICES 46,750 862 803 45,947 2° 10 COMMUNICATIONS 3,000 1,184 1,577 1,423 530 11 TRAVEL 1,000 - 1,625 (625) 1630 12 RENTAL/LEASE 17,470 6,057 9,774 7,696 560 13 INSURANCE 50,178 51,903 52,373 (2,195) 104° 14 UTILITIES 14,000 12,317 13,781 219 9M 15 REPAIRS& MAINTENANCE 60,000 16,678 36,533 23,467 619 16 MISCELLANEOUS 12,000 5,722 6,798 5,202 579 17 MACHINERY/EQUIPMENT 3,564,411 118,526 958,310 2,606,101 279 $ 4,966,825 $ 761,458 $ 1,660,134 $ 3,306,691 3M TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 657,771 $ 178,904 $ 326,901 $ 330,870 500 19 OVERTIME 2,000 677 225 1,775 ll4 20 BENEFITS 191,954 69,227 119,112 72,842 629 21 SUPPLIES 5,000 4,784 4,645 355 9M 22 SMALL EQUIPMENT 181,800 27,832 77,156 104,644 429 23 PROFESSIONAL SERVICES 61,860 18,203 30,484 31,376 499 24 COMMUNICATIONS 58,770 41,979 46,506 12,264 790 25 TRAVEL 1,500 - - 1,500 09 26 RENTAL/LEASE 4,640 2,602 957 3,683 210 27 REPAIRS& MAINTENANCE 666,729 399,603 506,967 159,762 760 28 MISCELLANEOUS 55,600 1,280 10,024 45,576 18° 29 MACHINERY/EQUIPMENT 56,000 26,346 13,060 42,940 2M $ 1,943,624 $ 771,437 $ 1,136,037 $ 807,587 58Z TOTAL EXPENDITURE ALL FUNDS $ 140,855,817 $ 52,226,924 $ 65,090,000 $ 75,765,817 469 O d d' R C 10 C LL A t C O M N 0 N O CL d is C 10 C LL A t rr C O 2 M N O N 7 C O t V R w Q 29 Packet Pg. 53 7.3.a Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY COUNCIL $ 486,719 $ 188,068 $ 249,010 $ 237,709 51% OFFICE OF MAYOR 505,239 208,847 229,429 275,810 45% HUMAN RESOURCES 1,297,746 537,794 531,164 766,582 41% MUNICIPAL COURT 1,827,709 691,341 855,668 972,041 47% ADMINISTRATIVE SERVICES 2,502,670 1,236,936 1,531,898 970,772 61% CITY ATTORNEY 1,161,780 545,067 534,282 627,498 46% C NON -DEPARTMENTAL 18,488,589 8,530,659 10,555,304 7,933,285 57% CL � POLICE SERVICES 14,826,373 7,213,970 7,971,401 6,854,972 54% M SATELLITE OFFICE 230,681 50,104 62,723 167,958 27% .5 R COMMUNITY SERVICESiECONOMIC DEV. 1,312,555 288,425 718,488 594,067 55% C LL PLANNING& DEVELOPMENT 5,246,507 1,985,079 2,263,472 2,983,035 43% HUMAN SERVICES PROGRAM 324,650 60,031 144,476 180,174 45% r C 2 PARKS & RECREATION 6,598,994 2,564,042 3,206,401 3,392,593 49% M N PUBLIC WORKS 4,283,090 1,761,183 2,296,154 1,986,936 54% N FACILITIES MAINTENANCE 4,877,452 1,236,300 2,209,753 2,667,699 45% $ 63,970,754 $ 27,097,845 $ 33,359,621 $ 30,611,133 52% O CL d lL' C ITY O F EDMO NDS R EXPENDITURES - UTILITY- BY FUND IN SUMMARY C 2023 Amended 7/31/2022 7/31/2023 Amount IL Title Budget Expenditures Expenditures Remaining %Spent t r WATER UTILITYFUND $ 11,949,308 $ 3,610,757 $ 5,131,925 $ 6,817,383 0 43% STORM UTILITY FUND 8,525,900 2,406,422 2,991,356 5,534,544 35% M N SEWER/WWTP UTILITY FUND 18,972,999 9,875,949 8,542,895 10,430,104 45% CD N BOND RESERVE FUND 1,989,820 589,342 574,892 1,414,928 29% $ 41,438,027 $ 16,482,470 $ 17,241,068 $ 24,196,959 42% C O E t v O Q 30 Packet Pg. 54 I 7.3.a I Page 1 of 2 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT 1N DETAIL Title 2023 Amended Budget 7/31/2022 Expenditures 7/31/2023 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES AND WAGES $ 219,276 $ 107,870 $ 129,672 $ 89,604 59% BENEFITS 103,845 53,993 60,509 43,336 58% SUPPLIES 11,000 1,194 1,290 9,710 12% SERVICES 152,598 25,011 57,538 95,060 38% $ 486,719 $ 188,068 $ 249,010 $ 237,709 51% O FFIC E O F MAYO R SALARIES AND WAGES $ 282,988 $ 145,000 $ 152,257 $ 130,731 54% BENEFITS 90,087 49,915 52,325 37,762 58% SUPPLIES 1,500 1,664 1,105 395 74% .-. SERVICES 130,664 12,268 23,741 106,923 18% C $ 505,239 $ 208,847 $ 229,429 $ 275,810 45% Q. HUMAN RESOURCES d' SALARIES AND WAGES $ 782,258 $ 274,667 $ 297,294 $ 484,964 38% R BENEFITS 243,609 93,441 112,293 131,316 46% SUPPLIES 13,600 701 627 12,973 5% SERVICES 258,279 168,985 120,951 137,328 47% $ 1,297,746 $ 537,794 $ 531,164 $ 766,582 41% LL MUNICIPAL COURT 2' t SALARIES AND WAGES $ 1,234,740 $ 443,519 $ 571,514 $ 663,226 46% C BENEFITS 345,764 137,702 179,055 166,709 52% 0 SUPPLIES 23,048 6,382 8,083 14,965 35% SERVICES 224,157 103,738 97,017 127,140 43% N $ 1,827,709 $ 691,341 $ 855,668 $ 972,041 47% N ADMINIS TRATIVE S ERVIC ES �+ SALARIES AND WAGES $ 1,601,894 $ 767,273 $ 990,302 $ 611,592 62% BENEFITS 465,703 241,657 283,216 182,487 61% SUPPLIES 13,000 7,544 4,354 8,646 33% SERVICES 422,073 220,462 254,026 168,047 60% C. $ 2,502,670 $ 1,236,936 $ 1,531,898 $ 970,772 61% CITY ATTO RNEY La SERVICES $ 1,161,780 $ 545,067 $ 534,282 $ 627,498 46% '0 $ 1,161,780 $ 545,067 $ 534,282 $ 627,498 46% NON -DEPARTMENTAL = SALARIES AND WAGES $ 101,750 $ - $ - $ 101,750 0% LL BENEFITS 239,583 77,493 77,693 161,890 32% t SUPPLIES 5,000 - - 5,000 0% SERVICES 16,426,684 7,788,161 9,375,355 7,051,329 57% 0 INTERFUND SUBSIDIES 1,391,982 592,500 1,036,522 355,460 74% DEBT SERVICE - PRINCIPAL 191,620 - - 191,620 0% 04 DEBT SERVICE - INTEREST 131,970 72,505 65,733 66,237 50% N $ 18,488,589 $ 8,530,659 $ 10,555,304 $ 7,933,285 57% >% PO LIC E S ERVIC ES SALARIES AND WAGES $ 9,366,760 $ 4,638,140 $ 4,991,611 $ 4,375,149 53% BENEFITS 3,280,628 1,638,959 1,774,424 1,506,204 54% SUPPLIES 342,941 120,925 165,930 177,011 48% E SERVICES 1,786,044 719,603 1,039,435 746,609 58% v DEBT SERVICE - PRINCIPAL 50,000 - - 50,000 0% MACHINERY/EQUIPMENT - 96,343 - 0% Q $ 14,826,373 $ 7,213,970 $ 7,971,401 $ 6,854,972 54% S ATELLITE O FFIC E SALARIES AND WAGES $ 38,537 $ - $ 25,480 $ 13,057 66% BENEFITS 7,298 - 13,560 (6,262) 186% SUPPLIES 17,000 11,057 - 17,000 0% SERVICES 167,846 39,047 23,683 144,163 14% $ 230,681 $ 50,104 $ 62,723 $ 167,958 27% 31 Packet Pg. 55 1 I 7.3.a I Page 2 of 2 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2023 Amended 7/31/2022 7/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent COMMUNITY SERVICES/ECON DEV. SALARIES AND WAGES $ 613,413 $ 117,085 $ 385,263 $ 228,150 63% BENEFITS 165,783 36,228 97,866 67,917 59% SUPPLIES 4,075 269 1,144 2,931 28% SERVICES 529,284 134,843 234,215 295,069 44% $ 1,312,555 $ 288,425 $ 718,488 $ 594,067 55% PLANNING & DEVELOPMENT SALARIES AND WAGES $ 2,392,581 $ 1,176,411 $ 1,368,098 $ 1,024,483 57% BENEFITS 779,673 411,480 499,232 280,441 64% SUPPLIES 23,400 4,503 8,208 15,192 35% SERVICES 2,050,853 392,686 387,934 1,662,919 19% $ 5,246,507 $ 1,985,079 $ 2,263,472 $ 2,983,035 43% HUMAN SERVICES PROGRAM SALARIES AND WAGES $ 101,849 $ 39,832 $ 65,030 $ 36,819 64% BENEFITS 29,301 10,869 20,791 8,510 71% SUPPLIES 15,000 442 1,084 13,916 7% SERVICES 178,500 8,888 57,570 120,930 32% 324,650 60,031 144,476 180,174 45% PARKS & REC REATIO N SALARIES AND WAGES $ 3,288,534 $ 1,393,994 $ 1,739,932 $ 1,548,602 53% BENEFITS 1,078,818 481,021 600,961 477,857 56% SUPPLIES 468,900 141,392 174,244 294,656 37% SERVICES 1,672,742 547,636 671,876 1,000,866 40% MACHINERY/EQUIPMENT 90,000 19,388 70,612 22% $ 6,598,994 $ 2,564,042 $ 3,206,401 $ 3,392,593 49% PUBLIC WORKS ADMINISTRATION SALARIES AND WAGES $ 409,900 $ 75,620 $ 243,891 $ 166,009 60% BENEFITS 150,075 36,545 74,160 75,915 49% SUPPLIES 9,600 2,733 7,536 2,064 78% SERVICES 98,006 48,533 51,629 46,377 53% $ 667,581 $ 163,431 $ 377,215 $ 290,366 57% FACILITIES MAINTENANCE SALARIES AND WAGES 1,287,006 503,230 777,543 509,463 60% BENEFIT S 462,021 203,041 290,488 171,533 63% SUPPLIES 128,000 45,413 60,243.82 67,756 47% SERVICES 1,359,860 439,421 784,097 575,763 58% MACHINERY/EQUIPMENT 1,640,565 45,195 297,381 1,343,184 18% $ 4,877,452 $ 1,236,300 $ 2,209,753 $ 2,667,699 45% ENGINEERING SALARIES AND WAGES $ 2,395,963 $ 1,077,095 $ 1,316,714 $ 1,079,249 55% BENEFITS 812,924 396,437 459,925 352,999 57% SUPPLIES 2,200 402 2,921 (721) 133% SERVICES 404,422 123,818 139,380 265,042 34% $ 3,615,509 $ 1,597,752 $ 1,918,939 $ 1,696,570 53% TOTAL GENERAL FUND EXPENDITURES $ 63,970,754 $ 27,097,845 $ 33,359,621 $ 30,611,133 52% O d ll' Ta C 10 C LL A t C O M N O N O CL d ll' is C 10 C iL A t C O M N O N r.+ C O t t) R .r Q 32 Packet Pg. 56 7.3.a GENERAL FUND OVERVIEW BALANCES CHANGE IN FUND BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- & SUBFUNDS 7/31 /2023 7/31 /2023 Q2 YTD Fund Balance Cash Balance 001-General Fund * $ 5,551,418 $ 3,067,859 $ 2,173,753 $ (6,351,537 009-Leoff-Medical Ins. Reserve 132,919 148,871 51,932 (83,945 011-Risk Management Reserve Fund 25,000 25,000 - - 0 012-Contingency Reserve Fund 2,228,672 2,228,672 446,522 446,522 CL 014-Historic Preservation Gift Fund 11,701 11,701 - - - 016-Building Maintenance 4,228,092 4,371,368 25,839 (68,511 c 017 - Marsh Restoration & Preservation 849,766 849,766 - - c 018 -Edmonds Homelessness Response Fd 200,000 200,000 - Total General Fund & Subfunds $ 13,227,568 $ 10,903,236 $ 2,698,047 $ (6,057,471, 5- c 0 *$8,914,686 of the fund balance in Fund 001 added to the $2,228,672 balance in Fund 012, represent the required M N 20% operating reserve. >, 3 There are no interfund loans outstanding at this time. 1` 0 a a� GOVERNMENTAL FUNDS OVERVIEW U_ BALANCES CHANGE IN FUND BALANCES 0 GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- M N FUNDS 7/31 /2023 7/31 /2023 Q2 YTD O N Fund Balance Cash Balance 3 General Fund & Subfunds $ 13,227,568 $ 10,903,236 $ 2,698,047 $ (6,057,471 m Special Revenue 15,269,679 21,777,192 582,341 (1,081,155 E Capital Projects - Fund 332 (235,838) (314,555) (241,319) (443,520 t� r r Total Governmental Funds $ 28,261,408 $ 32,365,873 $ 3,039,069 $ (7,582,146. Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 33 Packet Pg. 57 7.3.a SPECIAL REVENUE FUNDS OVERVIEW BALANCES CHANGE IN FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- SPECIAL REVENUE 7/31/2023 7/31/2023 Q2 YTD Fund Balance Cash Balance 104 - Drug Enforcement Fund $ 36,459 $ 39,598 $ 1,041 $ (31,111 111 - Street Fund (87,699) (25,460) 221,483 (496,383, 112- Combined Street Const/Improve 1,968,840 328,436 123,175 (470,666, 117 - Municipal Arts Acquis. Fund 635,467 665,670 (20,569) 579 0 CL 120 - Hotel/Motel Tax Revenue Fund 142,831 132,305 17,303 47,967 0 121 - Employee Parking Permit Fund 88,852 92,332 2,640 13,820 122 -Youth Scholarship Fund 15,411 16,117 122 203 c 123-Tourism Promotional Fund/Arts 128,263 128,237 2,222 13,093 c 125 - Real Estate Tax 2,710,705 2,817,597 (579,947) (581,852 ii 126 - Real Estate Excise Tax 1 ' 4,476,184 4,584,389 215,137 450,663 127 - Gifts Catalog Fund 2,980,373 3,122,536 (70,805) (83,420; _ 130- Cemetery Mai ntenance/Improvement 241,708 256,532 (1,267) (26,461 0 136 - Parks Trust Fund 153,942 161,439 - (7,497 137- Cemetery Maintenance Trust Fund 1,130,595 1,181,768 14,086 27,295 N N 138- Sister CityCommission 22,255 23,177 2,465 2,360 >+ 140 -Business Improvement Disrict 65,636 65,636 (5,156) 25,852 n zi 141 -Affordable and Supportive Housing Fd 264,605 256,966 - 30,038 ,t 142 - Edmonds Rescue Plan Fund 65,928 7,690,100 658,594 1,340 0 CL 143 -Tree Fund 229,322 239,818 1,816 3,023 Q Total Special Revenue $ 15,269,679 $ 21,777,192 $ 582,341 $ (1,081,155; *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $1,000,000 for the purchase of Open Space. ii ENTERPRISE FUNDS OVERVIEW '' 0 M N O N BALANCES CHANGE IN FUND BALANCES 3 ---- ACTUAL ---- ---- ACTUAL ---- ENTERPRISE FUNDS 7/31/2023 7/31/2023 Q2 YTD Fund Balance Cash Balance t� ca 421 -Water Utility Fund $ 32,987,900 $ 9,538,358 $ 1,293,400 $ 1,099,277 Q 422 -Storm Utility Fund * 19,376,122 6,360,642 2,832,824 1,304,389 423-Sewer/WWTPUtility Fund 65,470,844 17,201,916 7,527,964 2,471,509 424 - Bond Reserve Fund 854,052 854,052 5,357 10,092 411 -Combined Utility Operation 78,480 136,041 30,565 78,480 Total Enterprise Funds $ 118,767,398 $ 34,091,009 $ 11,690,109 $ 4,963,747 *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 58 7.3.a SUMMARY OVERVIEW BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- CITY-WIDE 7/31/2023 7/31/2023 Q2 YTD Fund Balance Cash Balance Governmental Funds $ 28,261,408 $ 32,365,873 $ 3,039,069 $ (7,582,146, Enterprise Funds 118,767,398 34,091,009 11,690,109 4,963,747 Internal Services Fund 10,190,244 5,806,299 129,436 (168,059; o Total City-wide Total $ 157,219,051 $ 72,263,182 $ 14,858,613 $ (2,786,459; D .v c �a c ii INTERNAL SERVICE FUNDS OVERVIEW '' 0 2 M N O N 21 7 BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- 1r 00 CL INTERNAL SERVICE FUNDS 7/31/2023 7/31/2023 Q2 YTD W Fund Balance Cash Balance is c 511 -Equipment Rental Fund $ 9,462,052 $ 5,383,688 $ 152,945 $ 66,250 ii 512 -Technology Rental Fund 728,193 422,611 (23,509) (234,309 >, t Total Internal Service Funds $ 10,190,244 $ 5,806,299 $ 129,436 $ (168,059 c 0 Cl) N O N 21 7 C d E t V r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 59 7.4 City Council Agenda Item Meeting Date: 09/19/2023 2023 Mid Year Department Budget Review Report Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History As part of the planning calendar for the 2024 Budget, Council approved a budget schedule that included Department reviews of 2023 Budget, 2023 Decision Packages and Budget Amendments; outlook for remainder of 2023. Recommendation N/A Narrative This report has been aggregated from each department input. Attachments: 2023 Mid Year Department Budget Review Report Packet Pg. 60 7.4.a 2023 Mid Year Department Budget Review Prepared for City Council July 2023 Contents: • Email to Departments with request from Council for budget review • Highlighted lists of Decision Packages, Carryforwards and 1s' Quarter Budget Amendments • City Council Review • Human Resources Review • Municipal Court Review • Administrative Services Review • Community Services/ Economic Development Review • Police Review • Planning and Development Review • Parks, Recreation, Human Services Review • Public Works — Fleet Review • Public Works, Facilities, Engineering Review Packet Pg. 61 7.4.a Peterson, Beckie From: Peterson, Beckie Sent: Friday, July 7, 2023 4:46 PM To: Turley, Dave; Feser, Angie Cc: Antillon, Oscar; Bennett, Michelle; English, Robert; Maylor, Uneek; McLaughlin, Susan; Neill Hoyson, Jessica; Nelson, Michael; Passey, Scott; Rivera, Whitney; Tatum, Todd; test courts; Nelson, Michael; Burley, Shannon; Tibbott, Neil; Burley, Shannon Subject: RE: July 18 Mid -Year Budget Review format Attachments: 2023 highlighted DPs CFs Q1s.pdf Thank you Angie for your question, and Director Turley for putting me in the hot seat. O As part of pre -season Budget preparation, the planning calendar for the 2024 Budget has this item: "Budget -Focused Committee Agenda: Department reviews of 2023 Budget, 2023 Decision Packages and Budget Amendments; outlook for remainder of 2023". The main objective for this review: 1. help orient Councilmembers to the mid -year status of the department's 2023 budget; 2. review department's decision packages, carryforwards and amendments; and 3. get a budgetary status -check on some of the larger scale projects that are underway or just finished 4. (Hopefully) make the department 2024 budget presentations later this fall easier and more efficient for all After feedback from Director Turley and further refinement, the Council President has agreed that the most efficient way to do this is to ask that departments reply directly to me, and I will assemble information from all departments and provide it to Council as a report. See example below for a suggested (but not required) format — just a quick status. Use whatever method is simplest and easiest for you (Word, Excel, etc). Please respond by July 18. To help with this effort, I have attached a list of the 2023 adopted DPs, the 2022 carryforwards to 2023 (CFs) , and the first quarter 2023 budget amendments (Q1s). I have taken the liberty to highlight items that may be of particular interest to Council; new position requests, ongoing projects, new DPs with large expenses, and other topics the council has expressed past interest in. If your department didn't have any 2023 DPs, CFs or Q1s, please provide an update on anything relevant to the remainder of the 2023 Budget. Director Antillon: please notice that I highlighted the entirety of the sewer fund and the WWTP fund instead of DPs, as a mid -year review may be easiest overall instead of specific items. And one disclaimer: I reviewed the highlighted items with Council President but these are not official requests, nor is it completely exhaustive of what councilmembers might wish to be updated on. I will reinforce with councilmembers that this review is focused on budget status rather than detailing the specifics of projects. Example of Council Department Review: 2023 Mid -Year Department Budget Review Department: Council Item # I Description I Budgeted Amount I Status/Information/Review Packet Pg. 62 7.4.a DP1 A/V consultant for $30,000 Expense to date: Hybrid Council $3,543.75. Consultant was Meetings hired as FTE to IT department. No further anticipated A/V consult expenditures for 2023. DP2 Adjustment to Council $9,000.00 Expenditure anticipated laptop budget after November 2023 election. Please let me know if you have questions or if I can be of help. Thank you, Beckie Beckie Peterson Executive Assistant to City Council I She/Her City of Edmonds 121 5th Avenue North I Edmonds WA 98020 425.771.0248 (office) 1425.599.5105 (cell) From: Turley, Dave <Dave.Turley@edmondswa.gov> Sent: Thursday, July 6, 2023 2:17 PM To: Feser, Angie <Angie.Feser@edmondswa.gov> Cc: Antillon, Oscar <Oscar.Antillon@Edmondswa.gov>; Bennett, Michelle <michelle.bennett@edmondswa.gov>; English, Robert <Robert.English @edmondswa.gov>; Maylor, Uneek <Uneek.Maylor@edmondswa.gov>; McLaughlin, Susan <susan.mclaughlin@edmondswa.gov>; Neill Hoyson, Jessica <Jessica. Neil IHoyson@edmondswa.gov>; Nelson, Michael <Michael.Nelson@edmondswa.gov>; Passey, Scott <Scott.Passey@edmondswa.gov>; Rivera, Whitney <judge@edmondswa.gov>; Tatum, Todd <Todd.Tatum@EdmondsWa.Gov>; test courts; Peterson, Beckie <Beckie.Peterson@Edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Burley, Shannon <Shannon.Burley@edmondswa.gov>; Tibbott, Neil <Neil.Tibbott@edmondswa.gov>; Burley, Shannon <Shannon.Burley@edmondswa.gov> Subject: RE: July 18 Mid -Year Budget Review format Hi Angie, After talking more about this we've decided to make this more of an informal update, so we've taken it off of the agenda. Beckie Peterson will be sending something out soon from Council with more information. Thanks Dave From: Feser, Angie <Angie.Feser@edmondswa.gov> Sent: Thursday, July 6, 2023 9:44 AM To: Turley, Dave <Dave.Turley@edmondswa.gov> Cc: Antillon, Oscar <Oscar.Antillon@Edmondswa.gov>; Bennett, Michelle <michelle.bennett@edmondswa.gov>; English, Robert <Robert.English @edmondswa.gov>; Feser, Angie <Angie.Feser@edmondswa.gov>; Maylor, Uneek Packet Pg. 63 7.4.a <Uneek.Maylor@edmondswa.gov>; McLaughlin, Susan<susan.mclaughlin@edmondswa.gov>; Neill Hoyson, Jessica <Jessica. Neill Hoyson@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>; Passey, Scott <Scott.Passey@edmondswa.Bov>; Rivera, Whitney <judge@edmondswa.Bov>; Tatum, Todd <Todd.Tatum@EdmondsWa.Gov>; test courts; Peterson, Beckie<Beckie.Peterson@Edmondswa.gov>; Nelson, Michael <Michael.Nelson@edmondswa.gov>; Burley, Shannon <Shannon.Burley@edmondswa.gov>; Tibbott, Neil <Neil.Tibbott@edmondswa.Bov>; Burley, Shannon <Shannon.Burley@edmondswa.Bov> Subject: July 18 Mid -Year Budget Review format Dave, It appears there will be a Mid -Year Department Budget Review with full council on July 18th, which I think is a positive step in a better 2024 budget process. As Finance Director, I am assuming you are the point person on this and would like to know in what format you would like the budget information. How do you want it to look? Can you provide a simple template we all enter our numbers/report status? Do you know if this is for the full budget or just decision packages (heard that was the initial intent)? Thanks for providing some direction for the final product so we can create a credible and unified front. Angie Feser I Director I She/Her Frances Anderson Center 1 700 Main Street I Edmonds WA 98020 425.771.0230 (office) 425.771.0256 (direct) 1425.361.5697 (cell) Website I Facebook Instagram 4EDMONDS Packet Pg. 64 2023 Adopted Budget City of Edmonds, Washington 7.4.a Department/Fund City Council Human Resources Administrative Services Information Technology Police Community Services Planning and Development Parks and Recreation Facilities Engineering Water Fund Storm Fund DECISION PACKAGES DP# Decision Package Description 1 Continue A/V Consultant for Hybrid Council Mtgs 2 Adjustment to Council Laptop budget 3 Adjustment to Councilmember and StaffTraining 4 AdustmenttoCouncil Cellular Service Costs 5 Reallocation of Council Budget 6 New Position Request - Human Resources Assistant 7 New Position - Human Resources Manager 9 IContinue ARPA Grant Manager Consultant 10 Software Maintenance cost increases 11 IT Equipment Replacement 12 Police Dept. Professional Staff Budget Package 13 Expansion of PD Criminal Investigations Division 14 Police Department- Patrol Support 15 Police Dept. - Nine New Patrol Cars 16 Neighborhood City Hall 17 Changes to Municipal Arts Program (Fund 117) 18 Lodging Tax Fund Budget- Fund 120 19 Lodging Tax Advisory Committee Budget Proposal 20 BID Annual Budget 21 Comprehensive Plan Update 22 Facade Improvement Program 23 Yost Park / Shell Creek Study 25 Increases to Park Maintenance Costs 26 New Park Maintenance Services (HWY 99 & Civic) 27 Gift Catalog Expenditure Authority (Fund 127) 28 Updates to Parks Beautification Program 29 Increase to Cemetery Seasonal Labor 30 ICitywide Unscheduled Repairs and Maintenance 31 1 New Position Request - Capital Projects Manager 32 Utility Rate Increase 33 Water Operations& Capital Increase 34 Phase 12 Waterline Replacement (2022) 35 Phase 14 WL Replacement (2024) 36 2023 Waterline Replacement Overlays 37 Yost and Seaview Reservoirs Repairs & Upgrades 38 Phase 13 Waterline Replacement (2023) 39 Lower Perrinville Creek Restoration Project 40 Seaview Infiltration Facility Phase 2 41 2023 SD Overlays 42 Phase 4 Storm Maintenance Project (2024) 43 Perrinville Creek Basin Analysis Update 44 Perrinville Creek Flow Management Projects 45 Istorm and Surface Water Comprehensive Plan Update 46 17317 Lake Ballinger Way Floodplain Removal Expenditure Budget 30,000 9,000 1,800 4,500 (57,160) 121,830 197,810 90,000 36,100 65,000 129,329 501,683 1,061,783 744,000 99,846 1,000 95,400 28,500 88,575 300,000 250,000 120,000 154,141 1,076,025 48,700 283,324 10,000 200,000 155,640 125,152 255,500 10,000 506,128 50,000 805,000 1,700,000 750,000 10,000 200,000 290,000 150,000 120,000 600,000 750,000 42 Packet Pg. 65 2023 Adopted Budget City of Edmonds, Washington 7.4.a Department/Fund Sewer Fund WWTP Fund Equipment Rental Building Maintenance Street Capital Projects Parks Capital Projects DECISION PACKAGES CONTINUED DP# Decision Package Description 47 Purchase of new Sewer Vehicle and GPS Equipment 48 Sewer Operations Increase 49 Closeout costs for Phase 9Sewer Replace me nt-2022) 50 Design costs for Phase 11(2024) Sewer Replacement 51 2023 Sanitary Sewer Replacement Overlays 52 Phase 10Sewer Replacement (2023) 53 ICIPP Sewer Rehab Phase 3 (2023) 54 WWTP Clarifier 1 rehab 55 Vacuum Filter replacement 56 Nuvoda design 57 Joint Sealant 58 WWTP 59 2023 Pre -Scheduled Vehicle Replacements 60 1 Increase to Fleet Maintenance Costs 61 113ond Funded Deferred Maintenance Projects 62 Transportation Plan Update 63 76th Ave. W @ 220th St. SW Improvements 64 2023 Pavement Overlay Program 65 76th Ave. W Overlay from 196th St. SW to OVD 66 Stage 2 Hwy 99 Revitalization 67 Stage 3 Hwy 99 Revitalization 68 Stage 4 Hwy 99 Revitalization 69 Main St. Overlay from 6th Ave. to 9th Ave 70 SR-104Adaptive System from 236th St. SW to 226th 71 Citywide Bicycle Improvement Program 73 2023 Traffic Signal Safety and Upgrades 74 2023 Guardrail Program 75 2023 Pedestrian Safety Program 76 2023 Traffic Calming Program 77 Citywide Street Lighting Study 78 Elm Way Walkway from 8th Ave. S to 9th Ave. S 79 Citywide Park Improvements (Fund 125) 80 Mathay Ballinger Park Improvement (Fund 332 & 125) 81 Yost Park Inclusive Playground (Fund 125) 82 Johnson Property Demolition (Fund 125) 900 000 000 517 000 212 710 527,754 282,655 452,361 90,472 (69, 000) 633,000 130,000 1,215,000 170,000 761,250 1,000,000 15,000 2,646,000 1,180, 000 740,000 157,000 243,440 1,771,947 30,280 20,190 80,780 15,130 60,000 901,974 295,000 499,300 257,500 200,000 43 Packet Pg. 66 2023 Adopted Budget 7.4.a City of Edmonds, Washington Council Expenditure Package # Submitted By Council Approved Budget Amendments Budget 1 Council Reduce DP 13 and make ILA Lynnwood and Mountlake Terrace (300,000) 4 Council Fund a Feasi bi I ity Study for a Pol ice Substation on Hwy99 75,000 11 Council Reduce Yost Park Study DP 23 to $100K (100,000) 12 Council Remove DP 24 for Salmon Safe Certification (75,000) 14 Council Create an ILA with Mountlake Terrace for Lake Ballinger 200,000 15 Council Improvements to Lake Ballinger Park 25,000 22 Council Tree Ma i ntenance for the Oak Trees at Ma i n & 5th 25,000 25 Council Electric Leaf Blower Subsidy Program 50,000 26 Council Home I mprovement Gra nts 50,000 27 Council ORCA card Rebate 5,000 28 Council Contribution to Lynnwood Neighborhood Center 100,000 29 Council Contribution to ECA 50,000 30 Council Downtown Parking Lot Leases 30,000 31 Council Reduce DP 9 for ARPAGrant Manager by $30,000 (30,000) 44 Counci I Remove DP 72 for Green Streets projects (297,744) 48 Council Edmonds Code Rewrite Project 300,000 49 Council Supportfor Planning Board Hybrid Meetings 5,000 50 Council Add $75K for Community Cultural Plan and $75K for E/D Comp Plan 150,000 Remove $67,500 from Prof Services - Aquifer Code - revoted on 12/13 (at 2:03 of 51 Council the video), reduced by $50,000 from $75,000 down to $25,000 (50,000) 57 Council Remove Vehicle for Ca pita I Projects Ma nager from DP 31 (35,000) 64 Council Sidewalk construction 84th Ave from 238th to 234th 160,000 83 Council Add incremental funding for Lighthouse Contract for 2023 to $190,000 190,000 Council Amendments 527,256 6-8 Staff Patrol Support- Removing Patrol Officer to add Community Police Officer 31,531 9 Staff New K-9 Package 48,400 23 Staff Additions to Parks Rec Programs -costs covered by revenues 60,879 24 Staff Reduction in Human Services Program Professional Services (335,000) 38 Staff Remove DP 8 for In-house Prosecutor Attorney Proposal (136,750) 39 Staff ED/CS ARPA- Household Support Grant Program (Prev. Approved) 500,000 40 Staff ED/CSARPA- General Business Support Program (Prev. Approved) 50,000 41 Staff ED/CSARPA - Tourism Support (Previously Approved) 75,000 42 Staff ED/CSARPA- Non -Profit Support (Previously Approved) 79,000 56-1 Staff SEIS(Supplemental Environmental Impact Study) 250,000 69 Staff DP 75 - Increase budget for Pedestrian Safety Program 60,585 70 Staff Commuter Trip Reduction 18,000 71 Staff Edmonds Marsh Water Quality Improvement 366,843 72-76 Staff Public Works Design costs for New Roof Material Bunker 100,000 77-78 Staff 2023 Pavement Overlay Program (500,000) 79-80 Staff Public Works Street Vehicle Configuration Equipment 416,000 Staff Amendments 1,084,488 Total Council Approved Budget Amendments 1,611,744 44 Packet Pg. 67 7.4.a 2023 CARRYFORWARD BUDGET AMENDMENT (March 7, 2023) CF#: 1. Green Streets - $75,000 2. Consultant review of building permit projects - $76,000 3. 4th Avenue Cultural Planning Project - $34,000 4. Rooftop Solar Grant Program (grants to individuals) - $150,000 5. Upgrade City's online code presence - $12,000 6. Planning division public engagement related to development of tree code amendments 7. Planning division profession services to update Street Tree Plan 8. Planning division development implementation of Climate Champion Series 9. Highway 99 Community Renewal Plan 10. Solar plant installation on public safety building 11. Police campus pedestrian safety perimeter 12. Expand public accessible EV charging network - $260,000 13. Infrastructure to support nonpoint of sale charging capacity - $90,000 14. Painting projects around City campus - $235,000 15. Repairs at Edmonds Library - $60,000 16. Public art project at Civic Field - $24,500 17. Beautification Program greenhouse-$43,000 18. Equipment at cemetery - $25,000 19. 96th Ave Infiltration project at Yost - $376,000 20. Vehicle replacement. Due to supply chain issues, vehicle could not be purchased last year and unspent funds are carryforward to this year 21. Increased purchase price for 2023 versus 2022 model year vehicle. Purchases were approved by council, but the price was unknown at the time. 22. OpenGov budget reporting software 23. Civic Center Playfield construction - $3M 24. Pavement overlay program - $126,000 25. Highway 99 revitalization - $2.8M 26. Traffic signal safety and upgrades - $11,000 27. 2022 Traffic Calming Program - $30,000 28. Phase 12 Waterline Replacement Project - $300,000 29. Seaview Infiltration Phase 2 - $367,000 30. Storm Maintenance Project Phase 2 - $116,000 31. Phase 9 Sanitary Sewer Replacement Project - $650,000 Packet Pg. 68 7.4.a 2023 Q1/April Budget Amendment Ordinance #Q1: 1. AFSCME Salary Increase approved by council in November 2022 - $1.6 million 2. Stormwater On -Call Professional Services Agreement - $125,000 3. ERP Project Manager - $60,000 4. Adjustment to Contingency Reserve balance per the Fund Balance Policy (4% of General Fund Adopted Operating Budget) 5. Extension of "Let's Go" Bicycle Education Program - $15,000 6. Creative District Grant for Conceptual Design - $34,000 7. Leasehold Improvements to Neighborhood City Hall to comply with police safety protocols in preparation for hiring a storefront officer - $85,000 8. Library Repairs - $800,000 (reimbursed by insurance) 9. Household Grant Fund Increase - $420,000 10. Add new FTE Fleet Mechanic Position- $117,000 beginning in 2023 11. Teamster Salary Increases approved by council in January 2023 - $1.5 million 12. Non -Represented Salary Increases approved by council in December 2022 - $538,000 13. Adjustment for WCIA Insurance Increase - $63,387 14. 76th Ave Overlay (196th St SW to Olympic View Drive) — reimbursed by grants/outside agencies Packet Pg. 69 7.4.a 2023 Mid -Year Department Budget Review City Council Item # Description Budgeted Amount Status/Information/Review DP1 A/V consultant for $30,000 Expense to date: Hybrid Council $3,543.75. Consultant was Meetings hired as FTE to IT department. No further anticipated A/V consult expenditures for 2023. DP2 Adjustment to Council $9,000.00 Expenditure anticipated laptop budget after November 2023 election. Packet Pg. 70 7.4.a 2023 Mid -Year Department Budget Review Human Resources HR is currently in the hiring process for the 2 approved positions. We have gone through initial review of applicants and are doing supplemental screening at this time. I would anticipate having these positions filled in the next 6 weeks. Thank you, Jessica Jessica Neill Hoyson (she/her), SPHR, CLRP Director of Human Resources City of Edmonds Ofc:(425)771-0258 Cell: (425) 315-5895 Fax: (425) 275-4806 jr Packet Pg. 71 7.4.a 2023 Mid -Year Department Budget Review Municipal Court Dear Council, The court did not have any decision packages for the budget year of 2023. Our current expenditures for 2023 are on track with our projections from our budget presentation, with the exception of passport processing expenditures. These have exceeded our expectations. Our communications bar account (passport postage) and our rental/lease bars account (printer lease) has increased. We have requested a decision package to increase for next year to cover the postage and printing to continue these services for the pubic. The fees taken for passport processing will cover these increases in expenditures and that is noted for this next budget request. Thank you, Uneek 1 's . Uneek Maylor (she/her) Providing the Community Access to Justice with Respect and Integrity Court Administrator, Edmonds Municipal Court 250 - 5ch Ave N. Edmonds, WA 98020 Uneek.Ma lorkEdmondswa.gov Phone (425) 771-0211 Fax (425) 771-0269 Packet Pg. 72 7.4.a 2023 Mid -Year Department Budget Review Administrative Services Carryforward 5 — Upgrade City online code presence $12,000 Council approved our migration to Code Publishing's new web platform. Installation Timeline: Email July 20 indicated ready to go live very soon. Dave Turley (he/him) Administrative Services Director, City of Edmonds 121 5th Ave N Edmonds WA 98020 Phone 425.275.4688 x1293 Cell 425.480.2391 Packet Pg. 73 2023 Mid -Year Department Budget Review 7.4.a Community Services / Economic Development Neighborhood City Hall: Neighborhood City Hall continues to draw people from the area looking for city services. We've made improvements to the security of the site, providing a more secure area for police to work. The space continues to be used for community court and domestic violence intervention treatment. 4th Ave Cultural Corridor Planning: This phase of 4th Ave CC planning will get us to 10% design. The addition of Edmonds Center for the Arts to the design scheme has been helpful and exciting. The joint (city and ECA) project team will host their first open house on the designs on July 29th. We plan to have funds spent by EOY. Household Grants: ARPA Household grants (of up to $2500/yr) have been quite popular, with a sharp increase in requests by seniors. The original allocation of $500,000 was spent early in the year and another $420,000 was pulled forward from 2024 (during the budget amendment process) to keep the grants going for this year. Approximately one quarter of these additinal funds have already been distributed. Nonprofit Grants: A public notice for the last round of ARPA-funded nonprofit grants went out to the public in the 2n1 quarter. Grant awardees will be notified of their selection within the next few weeks. This will expend the remaining funds ($79,000) allocated for nonprofit grants. Economic Development Plan: These funds will be expended as part of the Comprehensive Plan Update. The Department will lead this portion of the CP effort. Community Cultural Plan: City staff and community representatives finished interviewing candidates on 7/21/23. Should we select from the applicant pool, we'd expect to start work on this project in late August and will likely continue work into early 2024. Marketing: BID and LTAC budgets are both on track. The City's tourism efforts have seen robust gains in new followers, visitors to our website, and have strong engagement on our paid advertising. CITY OF EDMONDS J ,40 hSVs://edmondswa.gov TODD TATUM Director Community Services / Economic Development City of Edmonds 121 5ch Avenue N Edmonds, WA 98020 (425)771-0251 todd.tatum cgedmondswa.gov Packet Pg. 74 2023 Mid Year Department Budget Review Police Item # Description 23 W 28 DP 13 — Expansion of PD Criminal Investigations Division DP 14— Police Department— Patrol Support DP 15 — Police Department— Nine New Patrol Cars 7.4.a Budgeted Amount Status/Information/Review 501,683 The Problem Solving Emphasis Team has been reinstituted with Sgt. Jason Robinson as the lead and additional staffing coming as persons complete the academy. The Crime Analyst Position is in the final interview process. The specialty equipment for Criminal Investigations has been purchased. 1,061,783 The 4th patrol district has been drawn and will be implemented with fourth patrol body on September 1st, 2023. 744,000 Patrol cars have been purchased and we are hoping to receive them all by December, 2023. Packet Pg. 75 7.4.a 2023 Mid -Year Department Budget Review Planning and Development Item # Description Budgeted Amount Status/Information/Review DP21 Comprehensive Plan Update $300,000 Expenses to date: $0. Consultant contract with VIA Architecture approved by Council on July 18. Will begin billing in August 2023. Project runs through December 2024, DP22 Fagade Improvement Program $250,000 Expenses to date: $0. Resourcing issue for large scale recipient distribution. Need to consider reauthorization of funds; staff will bring forward proposal in Au@ DP48 Edmonds Code Rewrite 300,000 Expenses to date: approximately $120k Significant work underway by staff on structural changes, formatting, minor code changes, and major code updates. B expenditure expected in Q4 to work on Climate legislative package. DP49 Planning Support for Planning Board Hybrid Meetings 5000 Expenses to date: $1120 ; This allocation was meant to serve the Boards and Commissions that the Planning Division supports DP65-1 Hwy 99 SEIS 250000 Expenses to date: $0 Scope of work and portion of the budget was rolled into the Comprehensive Plan/EIS per Council authorization on July 18, 202: carryforward Green Streets 75000 Budget expended; A draft Green Streets guide is currently under review. carryforward Consultant support for building permit review 76000 Expenses to date: $0; The 76k carryforward was anticipated for a singular project that has not advanced and will likely not move forward carryforward Solar Grant 150000 Expenses to date: $0; RFP will be distributed in August 2023 that focuses arrays on affordable housing projects. carryforward Public Engagement - treecode 27755 Expenses to date: $25,184; Majority of engagement is complete with some budget reserve remaining to help with public hearing anticipated in Fall 2023 carryforward Street Tree Plan 24443 Budget expended. Consultant scope of work complete. This work will be rolled into the Reimagining package and reviewed by Council in late summer/early fa carryforward Climate Champion Series 26000 Expenses to date: $8k; Earth Fair held in April to kick off project. Climate Champion Series is planned for fall. carryforward Hwy 99 Community Renewal Plan 8691 Budget expended. Consultant scope of work complete. Community Renewal Plan drafted and ready for Council action. 3 rr Q Packet Pg. 76 7.4.a 2023 Mid -Year Department Budget Review ai Parks, Recreation Human Services Item # Description Budgeted Status/Information/Review Amount 23 Yost Park / Shell Creek Study $ 120,000 Request for Qualifications for the study not yet developed or m issued. r c 26 New Park Maintenance Services $ 1,076,025 The Limited Term Employees (LTE) are hired, the Full Time E Employees are going through hiring process. Much of the M equipment and supplies were ordered and purchased, some have o delayed delivery. 28 Updates to Beautification Program $ 283,324 Intent of decision package was to move existing expeditures a >_ new account funded by a recent donation. Accounting to be Finance Department and related expenditures are no longer r� coming from General Fund. N N 80 Mathay Ballinger Improvements $ 499,300 Plans, specs and estimate almost complete. City permit process is estimated to take 8-9 months, so project will need to carry into Q. 2024. Goal is to provide ADA access to playground, add permanent restroom, connect the interurban trail, add park shelter and increase parking capacity. 81 Yost Park Inclusive Playground $ 257,500 Playground concepts received from vendors. Due to topography r a� .a challenges inclusivity threshold estimates far exceeding op preliminary budget. 82 Johnson Property Demolition $ 200,000 Mold -contaminated house was treated and all refuse from house E and outbuildings removed. (12 x 20 yard containers). Permit M a completed for house/shed demolition. Competitive bid process p needs to be compled for next step. Council 14 ILA with MLT for Lake Ballinger $ 200,000 Draft ILA provided by MLT and being reviewed by staff and city attorney. If work plan allows, tentatively scheduled for Council N review in August. N Council 15 Improvements to Lake Ballinger Access $ 25,000 Council 22 Tree Maintenance 5th & Main $ 25,000 Scheduled for completion Fall 2023. Requires bidding process. E Packet Pg. 77 7.4.a CIF 17 Beautification Program Greenhouse CIF 19 96th Ave Infiltration Project Yost CIF 23 Civic Center Playfield Construction 43,000 JOC bid was unacceptable. Project completion unknown. 376,000 Project complete. $3M Project substantially complete, finishing final pay estimate reconciliation and grant reimbursements. Packet Pg. 78 7.4.a DP- 770-23001 (#59) Scheduled Replacements Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number 11 Number Budgeted Actual Completed *Note 1/1/2023 438 Ford Explorer Ford Explorer E208PO $70,000.00 Est. September route to SPS. On schedule for September in Ordered from Peoria Ford, Arizona 1/2023.In route to SPS. On schedule for September in 1/1/2023 437 Ford Explorer Ford Explorer E209PO $70,000.00 Est. September service date. $140,000.00 $0.00 DP - 410-23005 (#14) - New District (5) IIELtSptember MSPSOn Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Budgeted Actual ompleted 1/1/2023 New New Ford Explorer E210P0 $70,000.00 route to schedule for September in Ordered from Peoria Ford, Arizona 1/2023. In route to SPS. On schedule for September in 1/1/2023 New New Ford Explorer E211PO $70,000.00 Est. September service date. Ordered from Peoria Ford, Arizona 1/2023. In route to SPS. On schedule for September in 1/1/2023 New New Ford Explorer E212PO $70,000.00 Est. September service date. Ordered from Peoria Ford, Arizona 1/2023. In route to SPS. On schedule for September in 1/1/2023 New New Ford Explorer E213PO $70,000.00 Est. September service date. Ordered from Peoria Ford, Arizona 1/2023. In route to SPS. On schedule for September in 1/1/2023 New New Ford Explorer E214PO $70,000.00 Est. September service date. $350,000.00 $0.00 P - 410-23004 (#15) New Patrol Cars (9) *routePS. Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Budgeted Actual Completed *Note 1/1/2023 New New Ford Explorer E215PO $70,000.00 Est. September On schedule for September in Ordered from Peoria Ford, Arizona 1/2023. In route to SPS. On schedule for September in 1/1/2023 New New Ford Explorer E216PO $70,000.00 Est. September service date. Ordered from Peoria Ford, Arizona 1/2023. In route to SPS. On schedule for September in 1/1/2023 New New Ford Explorer E217PO $70,000.00 Est. September service date. Ordered from Peoria Ford, Arizona 1/2023. No VIN number issued yet, no scheduled 1/1/2023 New New Ford Explorer E218PO $70,000.00 Est. September production date. Ordered from Peoria Ford, Arizona 1/2023. No VIN number issued yet, no scheduled 1/1/2023 New New Ford Explorer E219PO $70,000.00 Est. September production date. Ordered from Peoria Ford, Arizona 1/2023. Production date scheduled the week of July 1/1/2023 New New Ford F-150 Responder E220PO $70,000.00 Est. Sept -Oct 10th. Ordered from Peoria Ford, Arizona 1/2023. Production date scheduled the week of July 1/1/2023 New New Ford F-150 Responder E221PO $70,000.00 Est. Sept -Oct 10th. Ordered from Peoria Ford, Arizona 1/2023. Production date scheduled the week of July 1/1/2023 New New Ford F-150 Responder E222PO $70,000.00 Est. Sept -Oct 10th. Ordered from Peoria Ford, Arizona 1/2023. Production date scheduled the week of July 1/1/2023 New New Ford F-150 Responder E223PO $70,000.00 Est. Sept -Oct 10th. $630,000.00 $0.00 P-410-23007(#13) 3 r Q Packet Pg. 79 7.4.a Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Number Budgeted Actual Completed "Notes: Ordered from Peoria Ford, Arizona 1/2023. Production date scheduled the week of July 1/1/2023 New New Street Crimes F-150 Respc E225PO $70,000.00 Est. Sept -Oct 10th. $70,000.00 $0.00 DP* 770-23001 (#59) WM Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Number ctual Completed *Notes: 22 International 5-yarc Freightliner 5-yard E226SD $175,000.00 li n progress Finalizing build specs with OSW/Motor Trucks P 680-23003 Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Number Budgeted Actual 11completed lle=*Notes: Feb-23 New New Ford F-550 4WD E2I 40SD 143-STR $165,000.00 $165,000.00 In Service In Service July 2023 DP 680-23001 New Vehicle Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Number Budgeted Actual CompletedFM *Notes: Finalizing build specs with OSW/Motor Trucks. New New Switch and Go/Plow E241 SD $208,000.00 In progress Waiting on cab chassis order availability. DP - 750-2300 New Vehicle Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Number Budgeted Actual Completed Ordered from Bud Clary Ford. Order cancelled 12/15/2022 New New Ford Ranger E227WR $37,000.00 by Ford May 2023. Not available for government purchase. P- 770-23001 (#59) WReplacement New VehicleM61iEEt Ordered Vehicle Numer Vehicle PO Number Number Bud eted Purchased from Bickford Ford 1/2023. In service 1/1/2023 23 Sewer Ford F-450 Ford F-450(Utility Body) E228SW 138-SWR $62,000.00 $71,000.00 In Service. 5/23 5/23. Purchased from Bickford Ford 4/23. In que for 4/1/2023 35 Sewer Ford F-450 Ford F-450 (Utility Body) E229SW 74-SWR $62,000.00 $69,000.00 In progress set up. Cab Chassis not available for order due to Ford 24 Water Ford F-450 Ford F-450 Box Truck E230WR $62,000.00 Super Duty allocation program. Cab Chassis not available for order due to Ford 37 Water Ford F-450 Ford F-450 Utility Body E231 WR $62,000.00 Super Duty allocation program. $140,000.00 DP - 640-23009 (#26) j48,000.00 EM New Vehicle Ordered Vehicle Numer Make/Model Repla=1"cement Vehicle PO Numbe46Kr Number Budgeted Actual Completed *Notes: 12/15/2022 New New VMB E232PM 141-PRK $20,000.00 $24,000.00 3/1/2023 Highway Specialties 12/15/2022 New New VMB E233PM 142-PRK $20,000.00 $24,000.00 3/1/2023 Highway Specialties Purchased from Bickford Ford 1/2023. In service 1/1/2023 New New Ford F-450 E234PM 132-PRK $65,000.00 $68,000.00 3/24/2023 3/23. 3 r Q Packet Pg. 80 7.4.a Cab Chassis not available for order due to Ford New New Ford F-450 Flat Bed E235PM $65,000.00 Super Duty allocation program. Cab Chassis not available for order due to Ford New New Ford F-350 (Dump Bed) E236PM $55,000.00 Super Duty allocation program. Ordered from Bud Clary. Delivered 6/23. In que 2/1/2023 New New Ford E-Transit (irrigation Tr E237PM $60,000.00 $66,694.00 for set up. $285,000.00 $182,694.00 ==*M New Vehicle Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Number Budgeted Actua Completed 'Notes: 2/1/2023 28 Chevy - Silverado Ford E-Transit (Irrigation Tr E238PM $31,000.00 Combined use with E237PM DP - 770-23001 (#59) New Vehicle Ordered Vehicle Numer Make/Model Replacement Vehicle PO Number Number Budgeted Actua Completed 'Notes: Ordered from Bud Clary Ford 1/2023. Cancelled �E239EG from Ford 5/23. Purchased from Kendall Ford in 12/15/2022 88 Chevy Colorado Ford Ranger $39,000.00 $39,065.00 Marysville 7/23. In que for set up. Totals: ########M $526,759.00 3 rr Q Packet Pg. 81 7.4.a PW Department/Fund DP# Decision Package Description Expenditure Budget Status Status % Notes Lead Dept Resources required Yes Police 15 Police Dept. - Nine New Patrol Cars $ 744,000 Procurement 20% Oreders placed Fleet Yes Community Services 16 Neighborhood City Hall $ 99,846 Active 20% Finalized design. plan to complete with in-house Fac resources Yes Building Maintenance 61 Bond Funded Deferred Maintenance Projects $ 1,215,000 Construction 25% JOC Projects: Fac Library windows. Construction scheduled to start early August Windows for Anderson Center. Waiting for proposal City park parking lot, schedule for labor day Yes Engineering 31 New Position Request - Capital Projects Manager $ 155,640 Complete 1 Internal candidate hired. New Capital Project Eng Mgr recruitment started due to retirement of Henry Schroder. Yes Facilities 30 Citywide Unscheduled Repairs and Maintenance $ 200,000 Construction 50% Various: Repair boiler at Anderson centar, Fac numerous HVAC isses at City Hall. Plumbing reapirs at City Hall Yes Sewer Fund 48 Sewer Operations Increase $ 6,000 Procurement 50% Purchase of CIPP accessories & Scada Updates W&S Yes Sewer Fund 49 Closeout costs for Phase 9 Sewer Replacement-2022) $ 30,000 Construction 95% Remaining CIPP work completed in July 2023. Eng Project close-out process underway. Yes Sewer Fund 50 Design costs for Phase 11 (2024) Sewer Replacement $ 349,517 Design 30% Design in -progress. Eng Yes Sewer Fund 51 2023 Sanitary Sewer Replacement Overlays $ 200,000 Construction 50% Construction fall 2023 Eng Yes Sewer Fund 52 Phase 10 Sewer Replacement (2023) $ 1,689,212 Construction 75% Construction in -progress Eng Yes Sewer Fund 53 CIPP Sewer Rehab Phase 3 (2023) $ 423,710 Construction 75% Construction in -progress Eng Yes Storm Fund 39 Lower Perrinville Creek Restoration Project $ 750,000 Active ARPA funded Eng Yes Storm Fund 40 Seaview Infiltration Facility Phase 2 $ 10,000 Complete 100° Project close-out. Eng Yes Storm Fund 41 2023 SD Overlays $ 200,000 Construction 50% Construciton fall 2023 Eng Yes Storm Fund 42 Phase 4 Storm Maintenance Project (2024) $ 290,000 Design 30% Design in -progress. Eng Yes Storm Fund 43 Perrinville Creek Basin Analysis Update $ 150,000 Active Grant award - Coordinating with Lynnwood & WA Eng DOE Yes Storm Fund 44 Perrinville Creek Flow Management Projects $ 120,000 Active Eng Yes Storm Fund 45 Storm and Surface Water Comprehensive Plan $ 600,000 Active Phase 1 of Scope of Work in -progress Eng Update a Packet Pg. 82 7.4.a Yes Storm Fund 46 7317 Lake Ballinger Way Floodplain Removal $ 750,000 Active Technical studies completed. Appraisal process underway Eng Yes Storm Fund SEWER 47 Purchase of new Sewer Vehicle and GPS Equipment $ 48,900 Active Order placed Fleet Yes Street Capital Projects 62 Transportation Plan Update $ 170,000 Active Align with Comp Plan Update Eng Yes Street Capital Projects 63 76th Ave. W @ 220th St. SW Improvements $ 761,250 Design 30% Completing environmental documents. Right of way acquisition phase to begin in Fall 2023. Eng Yes Street Capital Projects 64 2023 Pavement Overlay Program $ 1,000,000 Construction 50% Construction fall 2023 Eng Yes Street Capital Projects 65 76th Ave. W Overlay from 196th St. SW to OVD $ 15,000 Complete Project close-out. Eng Yes Street Capital Projects 66 Stage 2 Hwy 99 Revitalization $ 2,646,000 Construction 95% 1-year Plant Establishment on -going Eng Yes Street Capital Projects 67 Stage 3 Hwy 99 Revitalization $ 1,180,000 Design 15% Eng Yes Street Capital Projects 68 Stage 4 Hwy 99 Revitalization $ 740,000 Design 15% Eng Yes Street Capital Projects 69 Main St. Overlay from 6th Ave. to 9th Ave $ 157,000 Design 15% Eng Yes Street Capital Projects 70 SR-104 Adaptive System from 236th St. SW to 226th $ 243,440 Design 20% Eng Yes Street Capital Projects 71 Citywide Bicycle Improvement Program $ 1,771,847 Construction 50% Construction to begin in August Eng Yes Street Capital Projects 73 2023 Traffic Signal Safety and Upgrades $ 30,280 On Hold 0% Due to staffing Eng Yes Equipment Rental 59 2023 Pre -Scheduled Vehicle Replacements $ 633,000 Procurement 25% Oreders placed Fleet Yes Equipment Rental 60 Increase to Fleet Maintenance Costs $ 130,000 Fleet Yes Street Capital Projects 74 2023 Guardrail Program $ 20,190 On Hold 0% Due to staffing Eng Yes Street Capital Projects 75 2023 Pedestrian Safety Program $ 80,780 Construction 25% Material ordered and waiting for installation Eng Yes Street Capital Projects 76 2023 Traffic Calming Program $ 15,130 Active 50% Evaluating applications Eng Yes Street Capital Projects 77 Citywide Street Lighting Study $ 60,000 Active Consultant to begin work in August Eng Yes Street Capital Projects 78 Elm Way Walkway from 8th Ave. S to 9th Ave. S $ 901,974 Construction 50% Construction to begin in August Eng Yes Water Fund 32 Utility Rate Increase $ 125,152 Design 25% Data Collection Eng Yes Water Fund 33 Water Operations & Capital Increase $ 255,500 Active 31% Water purchases/ quantity weather dependent W&S .r a Packet Pg. 83 7.4.a Yes Water Fund 34 Phase 12 Waterline Replacement (2022) $ 10,000 Complete 100% Project close-out. Eng Yes Water Fund 35 Phase 14 WL Replacement (2024) $ 506,128 Design 35% Construction in 2024 Eng Yes Water Fund 36 2023 Waterline Replacement Overlays $ 50,000 Construction 50% Construction fall 2023 Eng Yes Water Fund 37 Yost and Seaview Reservoirs Repairs & Upgrades $ 805,000 Design 10% Design in -progress. Eng Yes Water Fund 38 Phase 13 Waterline Replacement (2023) $ 1,700,000 Construction 90% Construction in -progress Eng Yes WWTP Fund 54 WWTP Clarifier 1 rehab $ 527,754 Construction 25% Contractor working on fabrication of the equipment WWTP Yes WWTP Fund 55 Vacuum Filter replacement $ 282,655 Canceled 0% Carbon Recovery Project process change no longer requires this equipment replacement. WWTP Yes WWTP Fund 56 Nuvoda design $ 452,361 On Hold 5% Other technologies being evaluated. WWTP Yes WWTP Fund 57 Joint Sealant $ 90,472 Not Started 5% To begin in 3rd quarter of 2023. WWTP Yes WWTP Fund 58 WWTP $ (69,000) Not Started 5% Anticipated budget savings no longer applicable. WWTP Yes Parks Capital Projects 79 Citywide Park Improvements (Fund 125) $ 295,000 Construction 95% Grand Opening June 2023 Eng No Parks Capital Projects 80 Mathay Ballinger Park Improvement (Fund 332 & $ 499,300 No Parks Capital Projects 81 Yost Park Inclusive Playground (Fund 125) $ 257,500 No Parks Capital Projects 82 Johnson Property Demolition (Fund 125) $ 200,000 r� a Packet Pg. 84 7.4.a 2023 Mid -Year Department Budget Review Public Works Status of Carryforwards: 10. Solar plant installation on public safety building. Project was awarded and waiting for construction schedule 11. Police campus pedestrian safety perimeter We modified the plan and sent to contractor to rebid 12. Expand public accessible EV charging network - $260,000 Approved contract, waiting for schedule 26. Traffic signal safety and upgrades - $11,000 27. 2022 Traffic Calming Program - $30,000 Ongoing, probably results of latest survey in the next P&PW committee Packet Pg. 85 7.5 City Council Agenda Item Meeting Date: 09/19/2023 Public Works Update 2nd Quarter 2023 Staff Lead: Oscar Antillon Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Department of Public Works & Utilities is responsible for the operations and maintenance of the City's physical infrastructure, including: street transportation networks, right-of-ways, and traffic control systems; storm and surface water drainage systems and environmental pollutant discharge mitigation; municipal -owned buildings and other facilities, potable water distribution systems and water quality control, sewerage conveyance and collection systems; secondary wastewater treatment plant management; and maintenance of the City's vehicle fleet. Staff Recommendation This report is intended to provide information. There is no recommendation. Narrative This 2nd Quarter 2023 report includes highlights, achievements, and other metrics for analysis. The Public Works Department budget is comprised of multiple utility funds, operational and capital funds, and the general fund. This report establishes an overview of these budgets with details of the successes, accomplishments, and efforts made throughout the year. Attachments: PW&U Quarterly report 2023 Q2 Opt Packet Pg. 86 MMEMEM" TAGE 2 - 244th to 210th MPUBLII IsmamamfiffiWK001- ism ■ _ "'♦r,P, s =_ ►� ' dam• ,� � OF ED�O � v /nC. 1 xc)o 7.5.a Organization The Public Works Department provides care and maintenance to the City's physical infrastructure. We strive to enhance reliability and performance of these systems while maintaining a safe, clean, and healthy environment. Our goal is to serve the community and to enhance the quality of life in the city. We achieve this through a department that is community and customer focused. We embrace leadership in environmental and energy design concepts & principles and leverage technology & management principles to achieve operational effectiveness. Budget Overview Department 2022 2023 Engineering $ 2,847,103 $ 3,211,439 Water $ 11,492,138 $ 11,322,550 Sewer $ 31,340,523 $ 15,368,746 Transportation $ 14,664,402 $ 13,714,604 Stormwater $ 9,620,346 $ 7,211,280 Facilities $ 3,450,275 $ 2,364,445 Fleet $ 1,942,460 $ 1,704,220 $ 75,357,247 $ 54,897,284 2 Packet Pg. 88 7.5.a Facilities People Total positions approved 12 Loss 0 Gains 0 Current Vacancies 0 By The Numbers Facilities # of Buildings 21 Square footage 455,702 # Of restrooms maintained 36 Leases Total SF of leased buildings Energy Consumption Q2 Highlights Quarter two is a very labor-intensive quarter for our Facilities and Custodial teams, with the spring weather comes the opportunity to assess our facilities for damage from winter storms and prepare for the busy summer months of rental and event support and project execution. During the second quarter the fleet charging infrastructure and new electrical service installation was finished at the City Park Maintenance Building, all new Fire Alarm System and Elevator Fire Recall System was finished at the Anderson Center after nearly a one-year delay due to supply chain issues. The library re -design and build project was kicked off, construction is ongoing with a TBD completion date. Facilities has been the City's representation at the construction site for technical assistance and weekly construction meetings. The Custodial staff has been busy with in -person meeting support and increased facilities rentals, and additional workload with increased staffing throughout the City Departments. Training Facilities completed training in electrical safety and arc flash awareness, fall protection equipment, sun safety and hydration, stress in the workplace and mindfulness. 3 Packet Pg. 89 7.5.a The Custodial staff Completed training in active intruder protocols, ladder safety, vacuum filtration, compost, and waste stream, as well as eye protection and neck flexibility stretching. Projects Library Upgrade: The facilities team completed the remodel of the restrooms, coordinated the repair to elevator and is supporting Snolsle for the remodel project. Active Projects DP Title Notes Cost 61 Anderson Center, Fire panel replacement Complete, June 23 61 Anderson Center, Elevator refresh Complete, June 23 61 Anderson Center, Gym Floor Scheduled for Dec 61 Anderson Center, Transom Window replacement 7/27 Bid (High) 61 Anderson Center, Drinking Fountain Replacement (7) Purchased, Installation to be scheduled after delivery 61 Anderson Center, Radiator valve replacement Cancelled. Found parts to repair vs replacement of all valves. 61 Historic Log Cabin, Roof Replacement On Hold, no responsive bids 61 Fire Station 17, Apparatus ceiling replacement Notice to Proceed July $111,000.00 61 B&G Club south windows and wall Cancelled 61 Beach ranger station, electrical panel repairs Pending scheduling 61 Beach ranger station, rollup door replacement Cancelled. Parks plan to replace with regular doors 61 Museum brick fagade, repair Design in progress 61 City Park, Gazebo roof replacement Complete 61 Meadowdale club house, interior painting Schedule for August (PW Facilities crew) CF 22 Electric Vehicle public charging stations. (Seven Locations, eight chargers) Contract awarded, (July) NTP, waiting for schedule CF Fleet Infrastructure, Electric Vehicle Chargers (Two locations, six chargers) Complete CF Painting, Anderson Center Classrooms, Public Safety, City Hall common areas, & PW common areas Complete CF Public Safety Solar Schedule start 8/28 Police Campus fence Scope change and waiting for updated proposal. 4 Packet Pg. 90 7.5.a Metrics 160 140 120 100 so 60 40 20 0 Facilities Service Calls ■ ■ H. 11m ■ ■ ■ = ■ ■ Jan Feb Mar Apr May Jun ■ Contract ■ In House ■ PM's N M N O N d Q D 0 ct a 5 Packet Pg. 91 7.5.a Sewer and Water Sewer Total positions approved 7 Loss 0 Gains 0 Current Vacancies 0 By The Numbers Sewer Sewer pipes 186 Miles Sewer lift stations 14 Residential grinder pumps 29 Accounts 9800 Manholes and cleanouts 3425 Sewer Comprehensive Plan August 2013 Q2 Highlights The Sewer Department is responsible for the maintenance of 14 sanitary lift stations, 3200 sanitary sewer manholes and over 186 miles of sanitary sewer mains serving 9800 customer accounts. Seven FTE's are responsible for these functions as well as the maintenance of 26 residential grinder pumps. _ I WWI • Sewer Department continues to clean and inspect sewer lines using the TV truck, push cameras and visual inspection of manholes. During the second quarter of N CY M N 0 N d L 2Q 7 2 a 6 Packet Pg. 92 7.5.a 2023 they cleaned and inspected 33,470 feet of sewer main and inspected 817 manholes. They also performed root cutting in 5,840 linear feet of main. • The Sewer Crew performed 705 utility locates in the second quarter. • Crews replaced check valve at LS #7. • With the purchase of the new shoring system in 2022, the sewer crew can perform sewer main repairs up to 8 feet in depth. The City crews repaired 3 mains during the second quarter which typically would have required an outside contractor. • Crews focused on rooting cutting this quarter including off road easements which are difficult to access with our equipment requiring extra staff time and effort. Picture shows a telecommunication cable going through a sewer pipe. Found during regular TV inspection. Training Sewer Staff have completed Underground Utility Locating and Safety Training. Projects Crew continues to identify and correct system deficiencies utilizing the CCTV truck and pipe rating system. Packet Pg. 93 7.5.a Metrics 1000 800 600 400 200 0 Sewer Work Orders 43 26 Q1 Q2 ■ Pumps/Lift stations ■ Sewer line ■ Manholes 60000 50000 40000 30000 20000 10000 69 0 800 600 400 200 0 CCTV Line Maint 32 Sewer Locates and Dispatches Q1 Q2 ■ Locates ■ Dispatches Q1 Q2 ■ Inspections ratings (hr) ■ CCTV ■ Flushed/Jetted ■ Root cutting ■ High Grease clean N CY M N 0 N d w L Q ct a 8 Packet Pg. 94 7.5.a Water Q2 Highlights The Water Division is responsible for the maintenance and operation of the City's water distribution system for the constant and safe delivery of potable water to over 10,372 accounts. The Water Division operates and maintains all storage and conveyance facilities including over 138 miles of distribution mains, 18 pressure reducing stations, three 1,500,000 gallon reservoirs, and one 3,000,000 gallon reservoir and pumping station. Nine FTE's are responsible for the above functions. • The Water Department installed 2 new water services during the first quarter. • The Water Quality Department collected over 159 samples during the first quarter. • Water Department had 16 afterhours calls for service during the first quarter. • Performed 495 utility locates. • Water Department filled two vacant positions, Tam Nguyen joined the Department as a Meter Reader and Jason Thiesen as a Water Maintenance Worker. • Replaced 80 water meters. • Repaired 24 water service leaks, 10 of which the entire service line was replaced. • Completed the Annual Water Quality Report t LAM _ I� Annual Water Quality Report This repon contains information alw,ut yxwr driukinR water, required b$- the Emironmental Pmtmion ARexy (EPA) R--- The bottom line is this: Our water is safe to drink. Our water quality meets or exceeds state and federal standards. Training Water staff have completed Underground Utility Locating and Safety Training. N CY th N O N d w a 0 a 9 Packet Pg. 95 7.5.a Projects Water Crews had a large number of leaks to repair in aging polyethylene service lines this quarter, in addition to supporting the installation of the new 12" water main on Main St. Water Service Leaks Miles March -July 2023 0 0175035 07 105 14 This is the most leaks we have experienced in a year. All were polyethene service lines. Many of these lines are coming to the end of their life. N M N O N 2 Cz D 1n 0 a 10 Packet Pg. 96 7.5.a Metrics Services a 6 4 I� Jan Feb Mar Apr May Jun ■ Installed (New) ■ Replaced ■ Repaired ■ Drop In Meter Install Meter Exchanges 40 30 20 10 � ■. �_ _ I 0 Jan Feb Mar Apr May ■ 3/4" ■ 1" ■ 1.5" 2" Blow -offs 30 20 10 '0 - — Jan Feb Mar Apr May Jun ■ Installed (New) ■ Repaired ■ Replaced Flushed Hydrants Turn off's 60 40 20 1 1 I I Jan Feb Mar Apr May Jun ■ Deliquents / Non -pay ■ Customer Reqested Locates 300 200 loon ' I Jun Jan Feb Mar Apr May Jun ■ UULC ■ Private Dispatches 20 10 1 1I 1 Jan Feb Mar Apr May Jun ■ Afterhours ■ Buisness Hours 15 10 5 0 Jan Feb Mar Apr May Jun ■ Inspected ■ Replaced ■ Installed (New) ■ Repaired ■ Flushed Storm & Street 11 Packet Pg. 97 N CY M N 0 N d w W L Q ct a 7.5.a Storm People Total positions approved 8 Loss Gains Current Vacancies 1 (Trevor 11/22) Storm Maintenance position By The Numbers Storm Vegetation Control sites/locations 145 Stormwater catch basins 6971 Stormwater manholes 1682 Stormwater Culverts 2309 Detention Systems, Bio Swales & Rain gardens 632 Miles of Stormwater pipe 140 Creek areas monitored weekly 56 Q1 Highlights Our general maintenance numbers fluctuate with the busy summer months. The combination/vacuum truck used to do a lot of the maintenance for the storm systems was down for a few weeks delaying some of our planned storm maintenance efforts. Extensive man hours doing vegetation control and community event set ups. Training This quarter completed, Act to Save Life Antidote, First Aid & Tourniquet and CPR Courses. 12 Packet Pg. 98 7.5.a Metrics Storm Drain 800 700 600 500 400 300 200 100 , 0 Jan Feb Mar Apr May Jun ■ Storm drain inlet maintenance (number of inlets maintained) ■ Lines of Storm drain lines flushed N CY M N 0 N d w fC Q D W L 2Q 7 2 a 13 Packet Pg. 99 7.5.a Street People Total positions approved 9 Loss 1 Gains Current Vacancies 11 (Chuck 4/23) Signal Tech position open By The Numbers Street Lane miles of Roads 290 Linear miles of painted lines 143 Crosswalks 497 Roadway symbols 4444 Signalized Intersections 25 Flashing signs 33 Rapid Flashing Beacons (RRFB's) 71 School Zone Flashers 24 Radar Feedback Signs 18 Traffic and street signs 7823 City Owned streetlights 59 Decorative Street lights 26 Sidewalks inspected (Miles) 93 Q1 Highlights Paint Truck Map N Summer2023 0 02 04 08 12 This is a busy time of the year for both the street and storm teams, both teams support all summer events and catch up on all backlog of work that can't be done during the winter or wet months. The primary focus of for our streets crew is on our summer lane markings program. Paint striping is near the 50% complete mark while the hot tape cross walk maintenance is around 30% complete. The Sidewalk crew spent much of the quarter cleaning surfaces and clearing vegetating from ADA ramps at 98 separate intersections. They replace two sidewalk panels at City Park removing trip hazards and replacing 27 lineal feet of city sidewalk. O N 14 Packet Pg. 100 7.5.a 7 Purple Dots Hot Tapc Done In 2027 �• Black Dots- Hot Tape Inspected in 2023 ,r - Hot Tape that lure WOs 2023 (Needs Work once complete will torn purple) (9 r r/ • • • • • 4010 • • _, _., i' • •• 400 i • s � • ° +�, � • `�• Ewa v..K,�_.. � r ••• 0.,4I• 41 "0 see Imam • ,,LL • �{ u moo• ., Of •00 •i•• ON • • 1 a• • lose 00/660 or, 11 C..atds7-W2W Training Act to Save Life; Antidote, CPR/First Aid & Tourniquet and CPR Course. 15 Packet Pg. 101 7.5.a Metrics Service Calls, Tree, Traffic Lights & Signs 80 — 70 60 50 40 30 20 10 1 INNI0 loll1.11 Jan Feb Mar Apr May Jun ■ Customer service calls ■ Tree response issues ■ Traffic lights maintenance or repair ■ Signs repaired or replaced 500 400 300 200 100 0 80 70 60 50 40 30 20 10 0 Sidewalks & Pavement Jan Feb Mar Apr May Jun ■ Sidewalk repairs or new (SF) ■ Pavement patch (potholes) Special Events & After Hrs ■ M — Jan Feb ■ Special events support (Hrs) _ ■ Mar Apr ■ Snow response (Hrs worked) I . I May Jun ■ After hrs calls/Emergency N CY M N 0 N d D W L 2Q 7 2 a 16 Packet Pg. 102 7.5.a Wastewater Treatment Plant People Total positions approved 20 Loss 0 Gains 1 Current Vacancies 2 By The Numbers Sewer Treatment Plant Treatment capacity 11.8 MGD Current Average flow 6.5 MGD Winter, 4 MGD Summer Constructed 1957 Plant updated 1986-91 Plant update (carbon recovery) 2019-23 Service Area Q2 Highlights Staff/Certification: 1 Electrical and Instrumentation Tech was hired and the WWTP Supervisor position will be posted soon. We had a Group 2 Operator pass his Group 3 certification exam and an OIT passed her Group 1 certification exam. Completed Projects: • Mixed Liquor valve to secondary clarifier 3 replaced allowing better flow control and secondary clarifier performance. (1) • Modifications to the beach on secondary clarifier 3 were complete resulting in better solids capture and a cleaner effluent. (2) I N CY M N O N d w 0 a 17 Packet Pg. 103 7.5.a • Non -pot water pump 431 VFD replacement after failure. (3) • NPW booster pump for the screw press dewatering system was replaced after failure. (4) • Disinfection (Sodium Hypochlorite) pump controls were replaced after failure. • Conditioning Tank 603 VFD replaced after failure. • Service and assessment (vibration analysis) completed on all four low pressure blowers for the secondary treatment process. One blower will be sent out next quarter for rebuild as it is in a state of imminent failure. Equipment Purchases: • CEM moisture analyzer was purchased for doing solids analyses necessary in operating the new gasification system. (5) • Microscope was rebuilt. This is used in the analysis of the activated sludge (6) microbiology. Microscope is 25 years old and some of the compound lenses and eye piece were failing. 5 SMART 6 1 v' N CY M N 0 CN YS` D 0 a � o a: CL 0 '.� N a N 0 11 18 Packet Pg. 104 7.5.a Process: The plant performed well during Q2. We processed over 390 million gallons of wastewater this quarter and processed over 2775 wet tons of biosolids. As we entered the dry season, plant influent flows reduced, allowing us to remove tanks and equipment from service to conserve energy and do annual inspections and repairs. Odor Control: Odor complaints along the Lake Ballinger sewer line were up this quarter. We believe that there are two reasons for this increase in complaints: first, we began receiving the King County flow again, which had been diverted to the King County plant for the majority of the Carbon Recovery Project, and secondly, as the weather becomes warmer and drier, odors tend to become more prominent as the lack of humidity allows them to carry farther from their source. As we began investigating the functionality of the new City Park odor scrubber, we learned that it was only designed to treat a small section of the sewer line nearest the park. Upon this discovery, we immediately worked with the vendor to increase the odor scrubber to function at maximum capacity as well as reinstalling activated carbon filters in several manholes along this sewer line. We have ordered additional manhole filters to be inserted upon receipt. We are also working with King County to adjust the pumping strategy which should lower peak flows in that sewer line during evening hours when we receive the bulk of the odor complaints. We also continue to take odor readings at several locations along that line often and try to respond to each odor complaint in a timely fashion. We will continue to be proactive to try to minimize or eliminate these odors. r 19 Packet Pg. 105 7.5.a Carbon Recovery Project: The project began commissioning and ran into design issues with the biochar conveyance system as well as the burner used in the startup procedure. The contractor has been working on resolving the design issues and we expect modifications to be complete and commissioning to resume in Q3. Metrics Operations and Maintenance. Maintenance & Repair 60 50 40 30 20 10 0 1 1 1 Jan Feb Mar Apr May Jun ■ Preventive Maintenance/total WO ■ Repairs/Corrective WO Jr, 3000 2500 2000 1500 1000 500 0 Lab Work 10 ys y�y. Off. 414. O°�� ■Q1 ■Q2 N CY M N O N d w fC 0 a 20 Packet Pg. 106 7.5.a Solid Waste, Treatment Biosolids to landfill (Wet Tons including screenings) 1200 1os7.s 970.6 1000 922.E 884.1 N CY 800 725.4 764.4 M N O N 600 w; 400 D 200 0 ct 0 Jan Feb Mar Apr May Jun a Treatment (Million Gal) C 250 203.3 200 164.8 151.7 150 134.1 126.7 115.8 100 50 0 Jan Feb Mar Apr May Jun 21 Packet Pg. 107 7.5.a Fleet Q1 Highlights Total positions approved 3 Loss 0 Gains 1 Current Vacancies 1 By The Numbers Fleet PD Vehicles 43 PW Vehicles 125 Heavy Equipment (tractors, excavators etc) 27 Dump trucks (plows) 10 Electric Vehicles 11 Hybrid Vehicles 15 Trailers 19 Sweepers 2 Special Vehicles (camera truck, Vacuum truck) 7 Generators 14 Fuel island capacity (Unleaded) 22,000 Fuel island capacity (Diesel) 9,600 EV chargers 9 Goals Our goals heading into the second quarter are centered around the growth of the fleet and the many challenges that it will present. Most approved vehicle purchases for 2023 have been placed apart from six units that are currently unavailable due to nationwide inventory shortages and existing order that were cancelled by the manufacturer. We continue to explore alternative options for acquiring these vehicles and remain optimistic. Vehicle orders from 2022 carry forwards and 2023 have started to arrive and are accumulating in que for upfitting. As we receive these vehicles it is our goal to put them into service as quickly as possible. To keep pace with the incoming vehicles we hope to put in to service 5-10 vehicles each quarter. Our current workload has delayed 22 Packet Pg. 108 7.5.a this process and new vehicles are taking longer to get into service than anticipated. We will be submitting another request for an FTE Mechanic to add to our team to support the growth of our fleet. Q2 Highlights • Implemented the new city-wide take-home vehicle policy with the Police department. • Improved our work request process and shop efficiency with the new CMMS program. • Submitted 2nd Quarter budget amendment for the addition of one FTE Mechanic • Put into service 4 vehicles. • Completed Police AXON camera system installs on all patrol vehicles. • Acquired 2 vehicles, one being an all -electric E-Transit van. Training Add any training your team completed since last report. Focus for 3rd Quarter. We have received 8 new vehicles that are ready for upfitting and will be in service before the conclusion of this quarter. Additionally, we have received confirmation of production on 16 other vehicles that will be received and in service by the conclusion of this quarter. Our aging infrastructure at the Public Works fuel site needs updating on the fuel site management software. This software records and monitors every fuel transaction and fulfills a critical function for budgetary and compliance needs. We will be updating the fuel site management software and chip key hardware at the Public Works fuel site. We have received approval for an additional FTE Mechanic and will be hiring a new employee to help support the growth of our fleet. 23 Packet Pg. 109 7.5.a Metrics 150 100 50 0 Fleet Maintenance & Repair In ■ Q1 Q2 ■ Preventive Maintenance (WO) ■ Repairs (WO) 10 9 5 0 New Vehicles 11 3 3 Q1 Q2 ■ New Vehicles Received ■ New Vehicles setup Fuel and Miles 150000 122459 100000 50000 17508 18025 32988 0 1 M Q1 Q2 ■ Fuel used (GAI) ■ Total miles (all vehicles) Accidents 8 6 4 2 0 Q1 Q2 ■ Accidents Date Vehicle Department Description Repair Cost 2016 Ford Low speed accident in a parking lot. A 1/12/2023 Explorer PD vehicle backing out of a parking lot hit $949.17 the Explorer, damaging the rear taillight Low speed accident on the street. vehicle 2/10/2023 2015 Isuzu NPR Parks was rearended while stopped for $0.00 pedestrians. No damage 2023 Toyota PW Police K9 damaged paint while vehicle 4/18/2023 RAV4 Facilities was in storage. $195.00 2021 Ford PD Curb damage at high speed. Damaged 4/26/2023 Explorer subframe/wheels $2,650.00 2020 Ford Hit concrete base of light pole in parking 4/23/2023 Explorer PD lot. $17,915 Vehicle was backed into by another city 6/1/2023 2021 F-150 PW Sewer vehicle @ PW $4,130.00 2022 Ford 6/4/2023 Explorer PD Vehicle was backed into. Minor damages. $0.00 2017 Ford Hit oncoming vehicle, ran red light 7/1/2023 Explorer PD responding to call. N a M N O N Q M Q I- L O t� 3 a 24 Packet Pg. 110 7.5.a Engineering Total positions approved 18.5 Loss 2 Gains 1 Current Vacancies 2 Q2 Highlights Contracts Awarded April 2023 2023 Utility Replacement Project — construction contract awarded to Shoreline Construction. Construction began June 5, 2023. June 2023 Citywide Bicycle Improvements and Elm Way Walkway Projects — construction contract awarded to Laser Underground & Earthworks. Construction began August 7, 2023 Training In April, Pat Johnson, Stormwater Engineering Tech, attended MuniCon 2023 for professional development, continuing education, networking, and learning about new techniques and innovations in stormwater. In April, Jack Carlock, Senior Construction Inspector, completed and received a certification for the Paving Inspector Certification Program with The Asphalt Institute 25 Packet Pg. 111 7.5.a Projects Hwy 99 Revitalization Project (Stage 2) Ribbon Cutting The ribbon cutting for the Highway 99 Revitalization Project took place on June 29th, 2023. The project installed a raised landscaped center median with mid -block left turn pockets along the entire corridor from 244th St. SW to 212th St. SW, a HAWK signal approximately 600' north of 234th St. SW, and gateway signs on both ends of the corridor. These improvements will enhance vehicle and active transportation safety along the entire corridor. With these improvements, the speed limit will also be reduced from 45 mph to 40 mph. The City Seaview Infiltration Proiect 1 i . ". \IJ SEAVIEW PARK INFILTRATION FACILITY secured a Connecting Washington Appropriation for $8.5 Million and used $130,000 in REET funds to complete the artistic portion of the project. The electronic controller for the new HAWK signal system has been delayed due to supply chain issues and it is anticipated to be delivered in August. The Seaview Park Infiltration Facility Phase 2 Project is now complete. The project expanded the existing stormwater infiltration facility located beneath the parking lot by adding an additional infiltration gallery and more underground injection wells. This additional infiltration capacity will mitigate peak stormwater flows, due to historical development of the basin, headed to Perrinville Creek and mitigate larger than normal stream bed sediment scour events that can be harmful to aquatic habitat. The City secured a $557,025 grant from the State of Washington Department of Ecology to help fund the project. N cY M N O N w a L Q a 26 Packet Pg. 112 7.5.a 761" Ave Overlay Project The 76th Ave Overlay project is substantially complete and only pending a few minor items. This project was a collaborative effort between the Cities of Edmonds and Lynnwood to rehabilitate the roadway surface of 76th Ave W from 196th St SW to Olympic View Drive. Associated items of work included installation of ADA compliant curb ramps, spot repairs of the base material underlying the roadway surface, and minor utility work. The finished product was painted with a plastic stripe that will lower maintenance costs for years to come. The City of Edmonds secured $857,600 in Federal funding to help pay for its portion of the work. 2022 Utilitv Replacement Proiect The 2022 Utility Replacement Project is now complete. The project is part of the City's program to replace and upgrade existing water lines, sewer lines, and storm lines at various locations around the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or have some other existing system deficiency. In 2022, the contractor completed stormwater upgrades along 88th Ave W, water main upgrades along 185th PI SW, 182nd PI SW, and sewer upgrades along 76th Ave W and 241st St SW. In 2023, the contractor completed the Cured In Place Pipe work in the alley off Bell St between 3rd and 4th, this work was completed July 25, 2023. Safe Streets and Roads for All (SS4A) grant program The US government recently approved $1.2 trillion in transportation funding as part of the Bipartisan Infrastructure Bill. The purpose of the bill is to fund various transportation projects over the next five years to reduce emissions, reduce worsening state of repair, and improve transportation safety by reducing the total number of 27 Packet Pg. 113 7.5.a traffic accidents. As part of this bill, the Safe Streets and Roads for All (SS4A) grant program was created. This program provides federal funding for two types of grants: • Planning and Demonstration Grants: provide funding to complete a comprehensive Safety Action Plan, identifying the most significant roadway safety projects in a community and the strategies to implement these projects. • Implementation Grants: provide funding to implement projects identified in Safety Action Plan. An Action Plan first needs to be in place in order to be eligible for Implementation Grants. The City is one of eight cities partnering with Puget Sound Regional Council (PSRC) to submit a joint grant application for this program. PSRC submitted the joint application in early July 2023 and funding notifications are scheduled for December 2023. As part of this PSRC request, the City of Edmonds requested $300,000 in federal grant funding. If the grant is secured, then a 20% ($75,000) local match is required. PRIVATE DEVELOPMENT Shaw - 3rd & Dayton Tree Cutting The property owner of 155 3rd Ave S cut and topped four street trees located within the right-of-way adjacent to the property without authorization from the city. The result of the topping left three trees on Dayton Street and one tree on 3rd Ave S in irreparable condition. Through an assessment process, the City's field arborist concluded that the tree cutting performed had compromised the structure of the trees. The trees were severely damaged and, as a result, the future growth of the trees will not only be malformed but will also become a safety hazard to property and the general public. Through an enforcement process, a notice of civil violation (NOV) was issued to the property owner. The owner subsequently filed an appeal of the NOV. The appeal was heard before the hearing examiner on June 81" as well as in a continued hearing on June 22nd. A final decision was issued by the hearing examiner on July 6, 2023, upholding the City's NOV and required corrective action to remove and replace the trees. Marchis/Michel/COE Lawsuit 28 Packet Pg. 114 7.5.a A public sewer easement exists along the west side of the Marchis property at 7311 Soundview Drive. Adjacent to and north of the subject property, a three lot short plat "Soundview Lane" was developed by Regent Construction. In the course of short plat development, the sewer lateral located within the public sewer easement on the Marchis property was replaced by Regent Construction. Following completion of the required sewer replacement, Marchis filed a lawsuit against Soundview Lane, LLC, Regent Construction, Inc. and the City of Edmonds claiming damages to the Marchis property. Through the permit process, Regent Construction agreed to indemnify the City and therefore, the lawsuit against the City was tendered to Regent Construction. The City was in -turn represented in the lawsuit by an attorney of Regent Construction All parties subject the lawsuit participated in mediation on July 19, 2023. Settlement was reached pursuant to a CR 2A agreement. Metrics Private Development # of Permits 2s Engineering Inspections 20 is 350 326 10 300 283 s 267 0 April May June 250 ■ Standard EUC ■ Minor EUC 200 ■ New SFR - ENG ■ New SFR - Storm ■ New Commercial/Multi-Family • ENG ■ New Commercial/Multi-Family • Storm ISO ■ Repairs/Partial Replacements 100 Response time (Days) 50 60 50 0 40 April May June 30 20 1 11 ■ Engineering Inspections 10 — 0 April May June ■ Standard EUC ■ Minor EUC ■ New SFR - ENG ■ New SFR - Storm ■ New Commercial/Multi-Family - ENG ■ New Commercial/Multi-Family - Storm Repairs/Partial Replacements N cY M N O N w >Z D W L Q a 29 Packet Pg. 115 7.5.a Construction 7 6 5 4 3 2 1 0 Work in Place $3,000,000.00 $2,758,516.36 $2,500,000.00 $2,000,000.00 $1,500,000.00 $1,233,610.84 $1,089,387.91 $1,000,000.00 $692,576.65 $741,526.67 $500,000.00 1 Wan ■Feb ■Mar ■Apr ■May ■Jun Active Contracts 6 6 6 6 6. 1 4 Contracts under construction I.' 61 2 2 1 1 # of change orders completed Wan ■ Feb ■ Mar ■ Apr ■ May ■ Jun $2,184, 649.59 2 1 1 1 1 minion # of RFI's answered N a M N 0 N ca Q L O 2 3 a 30 Packet Pg. 116 7.5.a Engineering Project Status Reports N CY M N O N d w fC Q D N L 2O 7 2 a 0 .y a� a O N a M N O N .- O O_ d L L y� L ry� V D 06 a _ d w w a 31 Packet Pg. 117 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $366,843 Expenditures to Date $38,829 Estimated Construction Date Q2 2025 Estimated Completion Date Q3 2025 Project Manager Russell o cl.yPek N d Lynch A N O N Project Description co The project will be improving water quality of stormwater runoff by replacing existing catch basins along the west side of SR- a 104, along the frontage of the Edmonds marsh. The catch basins will be replaced with catch basins that include water quality � filter cartridges. Staff proposes this effort in order to provide water quality mitigation for all discharges that directly enter the c marsh from these locations. The project will be divided into phases, with phase 1 replacing the catch basins on the west side of 3: SR-104 and a future phase replacing the catch basins on the east side of SR-104. 3 a Project Status Preparation of Memorandum of Understanding between City and WSDOT is currently in progress. Preparation of Agreement between City and Department of Commerce to release appropriation funds is also currently in progress. A pre- design meeting to include WSDOT Hydraulics group and design consultant has been scheduled for 8/2/23. Final Design Construction Complete For' 11 Pre -Design I Related Documents City Council Actions Design Contract Awarded 6/26/2023 Construction Contract Awarded Stormwater Utility Fund 422 $152,836 ARPA Funds Secured Grants $214,007 Unsecured Grants Funding Source Total $366,843 Right of Way Status N/A $152,836 $214,007 $366,843 1 Packet Pg. 118 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date $120,000/year Estimated Construction Date Q3 2023 Estimated Completion Date Project Manager Project Description Reducing scouring flows to reduce sediments load in Perrinville Creek was identified in a previous basin report completed in 2015 as a critical element of restoring this creek which has been significantly impacted by urban development. The projects funded by this program are incremental steps toward recovering this stream run as adequate fish habitat. These efforts have become even more critical given recent challenges around the Perrinville Creek outfall area. This program is a fund for implementing projects within the Perrinville Creek basin to reduce scour flows in the creek. It allows staff flexibility to respond to ad -hoc opportunities such as rain garden cluster projects, or ensure matching funds are available for chasing grant applications for flow reductions projects. Project Status SnoCo Conservation District Designing and constructing Raingardens in Perrinville on 83rd ave W between 188th & 190th Pre -Design Final Design Construction Complete Right of Way Status o% Related Documents City Council Actions Design Contract Awarded 3/16/2023 Construction Contract Awarded Stormwater Utility Fund 422 $120,000 $100,000 $100,000 $100,000 $100,000 $520,000 ARPA Funds Secured Grants Unsecured Grants Funding Source Total $120,000 $100,000 $100,000 $100,000 $100,000 $520,000 N a M N O N a 0 3 a 2 Packet Pg. 119 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $7,050,000 Expenditures to Date $123,418 Estimated Construction Date TBD Estimated Completion Date TBD Project Manager Mike DeLilla a M Prniprt Waknnna N _ o N Project Description The purpose of this project is to improve the environmental health of the creek necessary to support fish habitat, and to a I restore the storm water capacity. The project consists of the modifications to three structures that currently prevent fish passa 0 and are undersized for the flows on the creek, (1) the culvert at the BNSF track, remove and replace with a fish friendly culvert c bridge with adequate flow capacity, (2) return flow to the creek between the diversion structure and the BNSF culvert by block 3: the structure and restoring creek capacity and (3) culvert at Talbot Road, remove and replace with a fish -friendly culvert or bric that provides adequate fish passage and storm water flow capacity. This project will increase the resiliency of the watershed by a building the structures that mimic the natural channel performance necessary for fish habitat and stormwater flow capacity. TP project also includes time and effort to research and apply for supplemental/additional funding sources for construction. Due t = the project complexity and number of stakeholders, the planning and design phase is estimated to be 2-years. Project Status Construction easement negotiations with property owners & BNSF in progress. Preliminary stream alignment design in progress. r Pre-DesignFinal Design Construction Complete Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Stormwater Utility Fund 422 ARPA Funds Secured Grants Unsecured Grants Funding Source Total $750,000 6/16/2022 $68,884 $45,896 $797,937 $750,000 $681,116 $454,104 $192,464 $1,809,599 $2,250,000 $500,000 $2,800,000 $3,000,000 Right of Way Status of $1,662,717 $1,327,684 $4,059,599 $7,050,000 3 Packet Pg. 120 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $377,045 _ S-4. P.rk Expenditures to Date $256,766 185111 St 51'/ Estimated Construction Date Q4 2022 Estimated Completion Date Q2 2023 181101 st SW Project Manager Russell Lynch A N O N Project Description 2 Reducing scouring flows in order to reduce sediments load in Perrinville Creek was identified in a previous basin report Q- completed in 2015 as a critical element of restoring this creek which has been significantly impacted by urban development. Th( (n project is an incremental step toward recovering this stream run as an adequate fish habitat. The grant for this project has o already been secured. This project proposes construction of an infiltration system in Seaview Park, almost identical to the successful Phase 1 project which was completed in 2019, in order to infiltrate more runoff in the Perrinville Creek basin. a Project Status Project closeout is now in progress. The City secured a $557,025 grant from the State of Washington Department of Ecology to help fund the $415,643 construction contract amount. Pre-Design3; Final Design I Construction > Complete Related Documents ff City Council Actions Design Contract Awarded 12/21/2020 Construction Contract Awarded 9/20/2022 Carry Forward / Budget Amendments $367,045 $367,045 Stormwater Utility Fund 422 $2,500 $2,500 ARPA Funds Secured Grants $7,500 $7,500 Unsecured Grants Funding Source Total $377,045 $377,045 4 Packet Pg. 121 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2024 Estimated Completion Date Project Manager Greg% C4 Malowicki N 0 N Project Description Annual storm drain replacement project for 2023 construction. Project proposes to replace or rehab storm drain infrastructure in several locations throughout the City. Location of work identified by City crews via first had knowledge or video inspection (n results. Much of Edmonds stormwater infrastructure is past its lifespan and requires routine replacement or repair in order to 0 preserve the function of the storm drain system. Failure to conduct annual maintenance projects will increase chances of a 3: storm drain system failure. .2 Project Status a AMMIF Site selection and design contract negotiation complete. Contracts being signed. Storm pipe CCTV underway. o Pre-DesignFinal Design Construction Complete _ L Related Documents City Council Action _Iff Design Contract Awarded Construction Contract Awarded Stormwater Utility Fund 422 $290,000 $1,622,400 ARPA Funds Secured Grants Unsecured Grants Funding Source Total $290,000 $1,622,400 Right of Way Status N/A $1,912,400 $1,912,400 5 Packet Pg. 122 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $733,000 ' Expenditures to Date $189,637 Estimated Construction Date ,- Estimated Completion Date Q3 2024 Project Manager Jerry Shuster N CY Project Webpage ^� c N Project Description This project would be a comprehensive evaluation of the City's storm drain system and operations with recommendations for improvements or adjustments and recommended priorities for selecting future capital maintenance projects. No on -going cosl (n are anticipated except to implement any recommended improvements or projects, which will be done as new capital projects o with due budget planning/process. 3: Project Status a • Stormwater Management Action Plan (SMAP) for Perrinville Creek basin was approved by City Council April 2023. • Professional Services Agreement to update the Storm and Surface Water Comprehensive Plan approved June 2023. o • Project Kick-off with consultant early July 2023. Mp Pre -Design Final Design Construction �j Complete Right of Way Status / N/A Related Documents Stormwater Management Action Plan (SMAP) for Perrinville Creek https://www.edmondswa.gov/UserFiles/Servers/Server_16494932/File/Perrinville%20Creek-SMAP_20230329%20FI NAL.pdf City Council Action Design Contract Awarded Construction Contract Awarded Stormwater Utility Fund 422 $600,000 $600,000 Funding Source Total $600,000 $600,000 6 Packet Pg. 123 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $200,000 Expenditures to Date Estimated Construction Date Q3 2023 Estimated Completion Date Q4 2023 Project Manager Ryan Hague Project Webpage City Overlay Project Description Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of the Annual Storm Maintenance Projects. Project Status Design is expected to be complete in July 23 - - - Construction Complete Right of Way Status N/A Related Documents City Council Actions Design Contract Awarded 12/16/2022 Construction Contract Awarded Project Funding 2023 2 O"A- Stormwater Utility Fund 422 $200,000 ARPA Funds Secured Grants Unsecured Grants Funding Source Total $200,000 $200,000 $200,000 Packet Pg. 124 ENGINEERING PROJECT STATUS REPORT 7.5.a Expenditures to Date Completion Date Project Manager Project Webpage Project Description Russell Lynch The project proposes to purchase an existing single family residential property located within the Lake Ballinger flood plain. The City secured a $500,000 Department of Ecology grant to aid in this process. The home is the lowest property on the lake and is badly damaged from previous flooding to the point it is generally uninhabitable. It is also nearly undevelopable due to the flood plain and critical area regulations onsite. The City intends to remove the home and any pollution generating surfaces from the site as part of the initial effort on the site. The grant has restrictions for allowing this parcel to be used for public use. After demolition of the structures and impervious surfaces, the planned site use would be for public utility benefit only. Because the City storm drain line for SR-104 cuts through in an easement immediately adjacent to this parcel, the City plans to pursue a future project to split appropriate flows from the City system and provide water quality treatment to the maximum extent feasible. The future project would provide water quality treatment for a very heavily trafficked highway (SR-104) and would make significant improvement in water quality to Lake Ballinger and its downstream course to Lake Washington via McAleer Creek. Project Status Wetland delineation of property was performed 6/28/23. Topographic survey of property was performed 6/29/23 - 6/30/23 Scheduling for apppraisal of property is currently in progress. Initiating negotiations with property owner can begin after completion of property appraisal. Final Design Construction Complete Related Documents City Council Actions Design Contract Awarded Construction Contract Award Stormwater Utility Fund 422 $250,000 Secured Grants $500,000 Unsecured Grants Funding Source Total $750,000 Right of Way Status N/A $250,000 $500,000 $750,000 F Packet Pg. 125 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost TBD Expenditures to Date Estimated Construction Date N/A Estimated Completion Date Q3 2024 �; "n"Ik Lynnv. Project Manager Mike DeLilla CY Proiect Webpaae c N Project Description Supplemental study to update Perrinville Creek 2015 basin analysis that determined possible locations for projects that would h decrease the peak storm flows during high rain events. L Project will be updated to reflect projects completed and also determine if there are other locations within the basin to aid in the reduction of peak flows in the basin. : Project Status a Update to 2015 Perri nville Flow Reduction Study Analysis. RFQto hire consultant will be advertised Q3 2023. Have received notice from DOE that we will be receiving a $469,200 grant that will be available for this projects. Proceeds will be shared with the City of Lynnwood so that this can be reviewed basin wide. Pre-DesignFinal Design I Construction Complete Right of Way Status o% Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Stormwater Utility Fund 422 $150,000 $150,000 ARPA Funds Secured Grants Unsecured Grants Funding Source Total $150,000 $150,000 9 Packet Pg. 126 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2022 Estimated Completion Date Project Manager Greg U Malowicki o N Project Description Per the approved 2013 Sewer Comprehensive Plan, the project will replace pipe and related appurtenances at various location! throughout the City due to old age, being undersized, need to increase capacity, or more prone to breakage due to its material (n properties. o Project Status EL`-' Majority of work completed, awaiting delivery of cured in place pipe materials to complete work in alley. Striping complete, a CIPP of alley underway. Pre -Design ,A or- Complete Right of Way Status N/A Related Documents ff City Council Actions Design Contract Awarded 3/9/2021 Construction Contract Awarded 5/25/2022 Carry Forward / Budget Amendments $650,000 Sewer Fund 423 $30,000 Funding Source Total $680,000 $650,000 $30,000 $680,000 10 Packet Pg. 127 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2023 Estimated Completion Date Project Manager Greg ,`� -� N CY Malowicki o N Project Description Per the approved 2013 Sewer Comprehensive Plan, the project will replace pipe and related appurtenances at various location! throughout the City due to old age, being undersized, need to increase capacity, or more prone to breakage due to its material (n properties. o Project Status .2 Contract awarded, construction underway. a Pre -Design - . truction OF 1— Related Documents W City Council Actions Design Contract Awarded 3/22/2022 Construction Contract Awarded 4/26/2023 Sewer Fund 423 Funding Source Total $1,689,212 $1,689,212 Complete Right of Way Status N/A $1,689,212 $1,689,212 11 Packet Pg. 128 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2024 Estimated Completion Date Project Manager Greg ,`� -� N CY Malowicki&\ __ o N Project Description Per the approved 2013 Sewer Comprehensive Plan, the project will replace pipe and related appurtenances at various location! throughout the City due to old age, being undersized, need to increase capacity, or more prone to breakage due to its material (n properties. o Project Status .2 Working with designer to select sites. Design expected to be complete late 2023 or early 2024. a Pre -De ` Final Design Construction Complete Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Sewer Fund 423 $349,517 Funding Source Total $349,517 4/20/2023 $1,964,780 $1,964,780 Right of Way Status N/A $2,314,297 $2,314,297 12 Packet Pg. 129 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2023 Estimated Completion Date Project Manager GregCY Malowicki : o N Project Description Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the project will line existing sewer mains that are subject root intrusion, infiltration and inflow, and damage that can be repaired by this trenchless method (n L Project Status O 3: Contract awarded, construction underway. a esign Final Design. truction Related Documents City Council Actions Design Contract Awarded 8/10/2021 Construction Contract Awarded 4/26/2023 Sewer Fund 423 Funding Source Total $423,710 $423,710 Complete Right of Way Status N/A $423,710 $423,710 13 Packet Pg. 130 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $200,000 Expenditures to Date $5,460 Estimated Construction Date Q3 2023 Estimated Completion Date Q4 2023 Project Manager Ryan Hague Project Description Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of the Sanitary Sewer Replacement Projects. Project Status Design is expected to be complete in July 2023 - - - Construction Complete Right of Way Status N/A Related Documents City Council Actions Design Contract Awarded 12/16/2022 Construction Contract Awarded Sewer Fund 423 $200,000 Funding Source Total $200,000 $200,000 $200,000 14 Packet Pg. 131 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $1,126,000 (2023) Expenditures to Date $77,568 Estimated Construction Date Q3 2023 Estimated Completion Date Q4 2023 Project Manager Ryan Hague Project Description Annual pavement preservation program to maintain City streets. Project Status Design is expected to be complete in July 2023 Pre-DesignD- Construction Complete Right of Way Status zN/A Related Documents W City Council Actions Design Contract Awarded Construction Contract Awarded Carry Forward / Budget Amendments Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total 12/16/2022 $126,000 $126,000 $150,000 $150,000 $150,000 $450,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $3,000,000 $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 $1,126,000 $1,500,000 $1,500,000 $1,650,000 $1,650,000 $1,650,000 $9,076,000 15 Packet Pg. 132 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $2,583,000 Expenditures to Date $2,228,537 Estimated Construction Date Q3 2022 Estimated Completion Date Q2 2023 Project Manager Ryan j N Hague A N 40 Project Description Pavement overlay of 76th Ave. W from 196th St. SW to Olympic View Dr. with pedestrian curb ramp upgrades and addition of a bike lane for the northbound movement. This is a joint project funded by the Cities of Edmonds and Lynnwood, since the west (n half of the street is in the City of Edmonds and the east half is in the City of Lynnwood. o Project Status ML .2 Construction is Substantially Complete a Pre -Design =Finalsign Construction > IM Complete Related Documents City Council Actions Design Contract Awarded 4/29/2021 Construction Contract Awarded 7/26/2022 Carry Forward / Budget Amendments $1,613,415 $1,613,415 Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 $3,315 $3,315 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants $11,685 $11,685 Other Unsecured Funding Funding Source Total $1,628,415 $1,628,415 16 Packet Pg. 133 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $937,500 Expenditures to Date $14,217 Estimated Construction Date Q3 2024 Estimated Completion Date Q3 2024 Project Manager Ryan Hague Edmonds Police and Civic Playfield Municipal Court Veteran': Plaza NIAIN(S S% W. Frances And, '.■ p Lib racy Anderson ne*. Cator (n 09 linter Field w a s..E cry Project Description Pavement overlay along Main St. from 6th Ave. to 8th Ave. with pedestrian curb ramps upgrades. The project will be funded with a federal grant (funds available in 2023) and City funds for a local match. Project Status Design is ongoing and the project to adverise for bids in May 2024 Pre -Design nal Design �/` Construction CompleteFor Right of Way Status f /� N/A Related Documents City Council Actions Design Contract Awarded 6/26/2023 Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 $31,400 $156,000 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants $125,600 $624,500 State Grants Unsecured Funding Funding Source Total $157,000 $780,500 $187,400 $750,100 $937,500 Vc P. N U 17 Packet Pg. 134 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $9,891,000 Expenditures to Date $7,307,185 Estimated Construction Date Q2 2022 Estimated Completion Date Q2 2023 a a eoV;OplH�pS 3v� 212TH SZ'SW o= 3 3 220TH ST SW 3 < 0 3 p > n < u 228T TSW ` 3 3 9, i 9 .. 236TH ST SW Project Manager Jaime C4 2MTH ST S1'' 2 111 M Hawkins o N Project Description Installation of raised landscaped median along Highway 99 corridor from 244th St. SW to 212th St. SW, addition of "Gateway" signage on both ends of the corridor, and a new pedestrian HAWK signal just north of 234th St. SW. The project is funded from (n state funds provided by the Connecting Washington Transportation program, as well as REET funds. o Project Status .2 Project is 95% complete. All contract work is complete to date, except the HAWK system. We are still waiting on the controller a to be delivered/tested/installed. Sign istallation is at 50%. Pre -Design - Complete Right of Way Status 'Apr qq100% i Related Documents W City Council Actions Design Contract Awarded 7/21/2020 Construction Contract Awarded 5/3/2022 Carry Forward / Budget Amendment $2,820,000 $2,820,000 REST Fund 125 REET Fund 126 $81,000 $81,000 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants $2,565,000 $2,565,000 Unsecured Funding Funding Source Total $5,466,000 $5,466,000 18 Packet Pg. 135 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date $32,870,000 Estimated Construction Date Q1 2028 Estimated Completion Date Project Manager Bertrand f N CY a M IANE BA LI INGER WAV �'r W.: :�kE dA LIEN N Hauss A 0 N Project Description The Stage 3 Highway 99 project limits are from 244th St SW to 238th St. SW. The project will add a planter strip on both sides o the street, new street lighting, improved stormwater facilities, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments. The Design and right of way phases are funded through secure( o Connecting Washington funds. 3: Project Statu a Discussions were held with WSDOT regarding Complete Streets Principle (including additiong of bike lane on both sides of Hwy 99). The proposed roadway cross section is close to being completed. Survey work is on -going. The 30% Design Plans are o_ CUrrPntly crharliilari t ittari fnr ra i in Fall �(17� N Final Design Construction Complete Right of Way Status or a Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Water Utility Fund 421 Stormwater Utility Fund 422 Sewer Utility Fund 423 Federal Grants State Grants Unsecured Funding Funding Source Total 6/1/2022 $20,000 $20,000 $135,000 $100,000 $275,000 $10,000 $10,000 $10,000 $30,000 $60,000 $2,010,000 $2,578,000 $1,470,000 $14,765,000 $6,381,000 $27,204,000 $5,241,000 $5,241,000 $2,010,000 $2,608,000 $1,500,000 $14,910,000 $11,752,000 $32,780,000 19 Packet Pg. 136 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $42 534 000 Expenditures to Date $201,932 Estimated Construction Date 012029 Estimated Completion Date Q4 2030 s - z2nin sr sv; Al r:lt ja. FeT6.. i i]2q 9 SYI Z F y. rp. W4. o, • , WZ 0 Project Manager Bertrands'�N( Hauss A o N Project Description The Stage 4 Highway 99 project limits are from 224th St SW to approximately 500 feet north of 220th St. SW. The project will add a planter strip on both sides of the street, new street lighting, improved stormwater facilities, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments. The intersection of o Highway 99 and 220th St. will be widened to add capacity and improve the level of service. The Design and right of way phases are funded through secured Connecting Washington funds, a federal grant and local traffic impact fees. a Project Status Discussions were held with WSDOT regarding Complete Streets Principle (including additiong of bike lane on both sides of Hwy o 99). The proposed roadway cross section is close to being completed. Survey work is on -going. The 30% Design Plans are M, currently crhPrliilari t ra in Fall ?n7q - Final Design Construction >� Complete Right of Way Status a o% o N Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees Water Utility Fund 421 Stormwater Utility Fund 422 Sewer Utility Fund 423 Federal Grants State Grants Unsecured Funding Funding Source Total 6/1/2022 $704,000 $565,000 $365,000 $269,000 $1,917,000 $727,000 $40,000 $40,000 $1, 269,000 $3, 278,000 $300,000 $300,000 $680,000 $20,000 $20,000 $150,000 $150,000 $340,000 $375,000 $1,284,000 $1,523,400 $970,000 $4,152,400 $1,087,000 $143,600 $1,230,600 $15,984,000 $15,550,000 $31,534,000 $740,000 $2,700,000 $4,348,000 $2,262,000 $16,434,000 $16,000,000 $42,484,000 20 Packet Pg. 137 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $9,000,000 Expenditures to Date $544,808 Estimated Construction Date Q2 2027 ?IS(h St S'v.' U m N a 21919 3 a 220TH ST SW STARBUCKS Estimated Completion Date Q2 2028 a 7 Lf j o i t * 01 01 Project Manager Bertrand a N Hauss C14LYNWOOD O N Project Description 2 Reconfigure eastbound lanes to a left turn lane and through / right turn lane. Add eastbound and westbound dedicated left turr lanes with a protected -permitted phase. Provide right turn overlap for westbound movement during southbound left turn phase. (Additional improvements include wider sidewalk, bike lanes, and various utility improvements (including potential o conversion overhead utility lines to underground). ROADWAY PROJECT PRIORITY #1 in 2015 Transportation Plan 3: Project Status a The 60% PS&E is scheduled to be submitted in August 2023. The Environmental documents will be submitted to WSDOT for their review in July 2023. o - - -TConstruction Complete Right of Way Status Fr' iT L 0% Related Documents IF City Council Actions Design Contract Awarded 6/3/2021 Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Water Utility Fund 421 Federal Grants State Grants Unsecured Funding $316,000 $308,500 $108,000 $181,000 $30,000 $30,000 $7,000 $500,000 $372,750 $346,000 $274,750 Funding Source Total $711,250 $ 6,173,000 $800,000 $462,750 $6,673,000 $316,000 $597,500 $567,000 $993,500 $6,173,000 $8,647,000 21 Packet Pg. 138 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $2,394,000 Expenditures to Date $117,802 Estimated Construction Date TBD Estimated Completion Date TBD _ 2 QP Q4' Project Manager Bertrand Hauss Z ' a O M PrA1PPf WPIi1nneiP N Project Description Installation of an Adaptive System along SR-104 from 236th St. SW to 226th St. SW (total of five traffic signals along this stretch / spaced ^ % mile from each other). No signal communication currently exists between any of the existing traffic signals. (SR- 104 @ 236th St. SW, SR-104 @ 232nd St. SW, SR-104 @ 95th PI. W, SR-104 @ 100th Ave. W, and SR-104 @ 226th St. SW). c Possible future addition to this project may include addition of a traffic management center (TMC) at the Public Works Facility 3: and connection of the Adaptive System to the TMC. 2 3 a Project Status Q 3 0 i Additional survey work is needed along 220th St. SW, PW Building, and 72nd Ave. W. The Technical Aspect of the project including Systems Engineering is currently being completed. The Concepts of Operations was completed in January 2023. The 30% Design is scheduled to be submitted for City review in August 2023. nal Design Construction Complete Related Documents City Council Actions Design Contract Awarded 6/29/2022 Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 $32,865 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants $210,575 State Grants Unsecured Funding Funding Source Total $243,440 $1,984,000 $1,984,000 Right of Way Status 0% $32,865 $210,575 $1,984,000 $2,227,440 22 Packet Pg. 139 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $1,160,000 Expenditures to Date $3,029 Estimated Construction Date Estimated Completion Date Project Manager Russell Lynch Project Webpage Project Description L R . 'wtGCF Y 1M Lutheran oa Church Perk end.ld• '•�'� .4 N 4 Ems, , i _ , :, Y � • _ • ...m.-,�..... , Install sidewalk along 84th Ave. W from 238th St .SW to 234th St. SW, with curb and gutter. This project ranked #5 in the Lon Walkway List of the 2015 Transportation Plan. Project Status David Evans and Associates selected as design consultant 7/10/23. Scheduling for scoping meeting with design consultant currently in progress. " Pr- - ` Final Design Construction _ Complete Right of Way Status / rv/n Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 ARPA Funds Federal Grants State Grants Unsecured Funding Funding Source Total $160,000 $1, 000,000 $160,000 $1,000,000 $160,000 $1, 000,000 $1,160,000 23 Packet Pg. 140 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q3 2023 Estimated Completion Date Project Manager Project Description Installation of bike lanes or sharrows along various street segments as identified on the Proposed Bike Facilities map of 2015 Transportation Plan. Bike lanes or sharrows will be added along 100th St. SW / 9th Ave. from 244th St. SW to Walnut St, Bowdoin Way from 9th Ave. to 84th Av., 228th St. SW from 80th Ave. to 78th Ave., and 80th Ave. from 228th St. SW to 220th St SW. RRFB's will be added at various crossings along the Bowdoin and 9th Ave. / 100th St. SW corridors. Project Status hM Construction is scheduled to begin in August 2023. Pre -Design - Construction Complete Right of Way Status N/A Related Documents Mr Parking and Traffic Report - https://www.edmondswa.gov/UserFiles/Servers/Server_16494932/File/Government/Departments/Public%20Works%20and %20UtiIities/Citywide%20Bicycle%201mproveme nts/Citywide%20Bicycle%201mprove ments%20Parking%20and%200peration s%20Repo rt%2020210119.pdf City Council Actions Design Contract Awarded 11/4/2020 Construction Contract Awarded 6/27/2023 Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 $522,347 $522,347 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Other (Sound Transit Grant) $1,249,500 $1,249,500 Funding Source Total $1,771,847 $1,771,847 24 Packet Pg. 141 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $33,130 Expenditures to Date $7,940 Estimated Construction Date Q4 2023 Estimated Completion Date Project Manager Bertrand - C3 Hauss N O N Project Description Install traffic calming devices (such as Radar Feedback signs, speed cushions, or other elements). a Project Status c L The evaluation criteria is being re-evaluted. All speed studies have been completed. The revised evaluation criteria is schedulec 2 to be completed in July'23. The evaluation and selected stretches for this year's program is scheduled to be completed in 3 August'23. a Pre-DesignFinal Design Construction Complete Right of Way Status c N/A T Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Carry Forward / Budget Amendments Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $30,000 $30,000 $33,130 $18,000 $18,000 $18,000 $18,000 $18,000 $123,130 $63,130 $18,000 $18,000 $18,000 $18,000 $18,000 $153,130 25 Packet Pg. 142 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date $1,794 Estimated Construction Date n/a Estimated Completion Date Q2 2024 Project Manager Prniart Waknnrna Bertrand Hauss Project Description Update the City's long range transportation plan. Project Status The Professional Services Agreement for Transpo Group was approved by Council in May'23. The consultant is currently working on re-evaluating the criterias as part of the Traffic Calming Program Program. Pre-DesignFinal Design Construction Complete Right of Way Status N/A L Related Documents City Council Actions Design Contract Awarded 5/20/2023 Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal $170,000 $255,000 $425,000 REET Fund 125 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Funding Funding Source Total $170,000 $255,000 $425,000 N cY M N 0 N d a 0 2 Z a 26 Packet Pg. 143 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $1,032,000 71h..,d C A, Elm Perk Q Expenditures to Date $162,926 220TH ST SW Estimated Construction Date Q3 2023 3 Estimated Completion Date Q4 2023 a Project Manager RyanCY o Hague A o N Project Description 2 The walkway project is ranked #6 on the short walkway list from the 2015 Transportation Plan. The project will install Q- approximately 700 feet of new sidewalk, six pedestrian curb ramps and modify the existing stormwater system on Elm Way between 8th Ave. S and 9th Ave. S. o Project Status .2 Construction is scheduled to begin in August 2023 a Pre -Design - / Construction ILComplete Right of Way Status L N/A Related Documents N City Council Actions Design Contract Awarded 5/26/2021 Construction Contract Awarded 6/27/2023 Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 REET Fund 126 $552,047 $552,047 Transportation Impact Fees General Fund Stormwater Utility Fund 422 $349,927 $349,927 Federal Grants State Grants Unsecured Funding Funding Source Total $901,974 $901,974 27 Packet Pg. 144 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $30,280 Expenditures to Date $79 Estimated Construction Date Q3 2023 Estimated Completion Date Q4 2023 Project Manager Bertrand Project Description Upgrade traffic signal equipment at selected signalized intersections with new equipment within signal cabinet, new vehicular detection, new vehicle heads, and/or new pedestrian heads. Project Status Various signal upgrades are currently being evaluated. Pre -Design ` Final Design Construction7zf mplete Right of Way Status N/A Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REST Fund 125 $30,280 $30,280 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Grants Funding Source Total $30,280 $30,280 28 Packet Pg. 145 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q3 2023 Estimated Completion Date Project Manager Bertrand � _10W N .21 U Hauss N 0 N Project Description 2 Addition of Rectangular Rapid Flashing Beacons (RRFB) and/or flashing LED lights around regulatory signs at selected locations throughout the City. This project will also be adding striping and signage. (n L O Project Status The evaluation for the 2023 Pedestrian Safety Program has been completed and the final locations have been selected: 1) 224tf am @ 96th 2) 5th Ave. @ Howell Way, 3) 5th Ave. S @ Pine St., 4) 216th @ 76th, and 5) Walnut @ 3rd Ave. S. a kL L Pr - - ` Final Design Construction Complete Right of Way Status \>> N/A Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 $80,780 $80,780 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Grants Funding Source Total $80,780 $80,780 29 Packet Pg. 146 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $60,000 Expenditures to Date $1,771 Estimated Construction Date Estimated Completion Date Project Manager Russell Lynch C Project Webpage W N O N Project Description 2 The study will evaluate and inventory the City's existing street lighting system and identify gaps in service. The study will alsc develop a priority list of improvements and cost estimates, standard details for street and pedestrian lighting and policies for the addition of streetlights o on private developments and addition of street lights within residential neighborhoods. Project StatusAMff a Final Design L Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded > Construction I Complete Right of Way Status N/A Street Fund 112 - Gas Tax & Multi -modal REET Fund 125 $60,000 $60,000 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Grants Funding Source Total $60,000 $60,000 30 Packet Pg. 147 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $20,190 Expenditures to Date $436 Estimated Construction Date Q3 2023 Estimated Completion Date Q4 2023 Project Manager Bertrand Hauss Project Description Install guardrails along selected stretches throughout the City with steep drop-offs and other safety issues. a- D U) Project Status o 2L 7 The selection of the priority location is on -going. Once the locations have been selected, work is submitted to contractors 2 (through Small Works Contract). Z a Pre -Design Final Design Construction Tzf mplete Related Documents City Council Actions Design Contract Awarded Construction Contract Awarded Street Fund 112 - Gas Tax & Multi -modal REST Fund 125 $20,190 REET Fund 126 Transportation Impact Fees General Fund Stormwater Utility Fund 422 Federal Grants State Grants Unsecured Grants Funding Source Total $20,190 Right of Way Status N/A $20,190 $20,190 31 Packet Pg. 148 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $3,719,717 Expenditures to Date Estimated Construction Date Estimated Completion Date Project Manager Project Webpage ., �i wSSAIJL�__ :,r •-..�...- / 1 1 1 � Eroject Description The City of Edmonds proposes the development of two (2) prototypical sites to demonstrate how green infrastructure can botl- address stormwater flows and enhance the streetscapes to benefit the Hwy 99 neighborhood and the downtown core. This project includes the following elements: • Roadway narrowing to reduce traffic speeds and to reduce impervious surface (vehicular capacity retained) • Sidewalks and planting strips added. • Bioretention cells collect runoff from the road through curb cuts. • Bioretention cells collect runoff directly from sidewalks. • Public private partnership potential with Housing Hope and Terrace Place developments. Project Status Pre -Design Related Documents City Council Actions Final Design Design Contract Awarded Construction Contract Awarded Unsecured Funding $219,717 Funding Source Total $219,717 Construction >Ycomplete $3,500,000 $3,500,000 Right of Way Status 0% $3,719,717 $3,719,717 N CY N O N d w a D 0 a 32 Packet Pg. 149 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2022 Estimated Completion Date Project Manager Greg Cq Malowicki ' 4 Project Description N Per the approved 2017 Water Comprehensive Plan, the project will replace/maintain pipe and related appurtenances at variou locations throughout the City due to old age, being undersized, need to increase flow or pressure, or more prone to breakage U) due to its material properties. o Project Status .2 Watermain replacement is complete, punch list generated. Project moving to closeout. a Pre -Design Final Design r Construction Complete Related Documents ff City Council Actions Design Contract Awarded 3/23/2021 Construction Contract Awarded 5/25/2022 Carry Forward / Budget Amendments $300,000 Construction $300,000 Water Fund 421 $10,000 Funding Source Total $610,000 $300,000 $300,000 $10,000 $610,000 33 Packet Pg. 150 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2023 Estimated Completion Date Project Manager Greg Cq Malowicki ' 4 Project Description N Per the approved 2017 Water Comprehensive Plan, the project will replace/maintain pipe and related appurtenances at variou locations throughout the City due to old age, being undersized, need to increase flow or pressure, or more prone to breakage U) due to its material properties. o Project Status .2 Contract awarded, construction underway. a - - - . truction Related Documents W City Council Actions Design Contract Awarded 2/4/2022 Construction Contract Awarded 4/26/2023 Water Fund 421 Funding Source Total $1,700,000 $1,700,000 Complete Right of Way Status N/A $1,700,000 $1,700,000 34 Packet Pg. 151 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost Expenditures to Date Estimated Construction Date Q2 2024 Estimated Completion Date Project Manager Greg Cq Malowicki ' 4 Project Description N Per the approved 2017 Water Comprehensive Plan, the project will replace/maintain pipe and related appurtenances at variou locations throughout the City due to old age, being undersized, need to increase flow or pressure, or more prone to breakage U) due to its material properties. o Project Status .2 Site selection complete. Contract in place. Design expected to be complete late 2023 or early 2024. a Pre -Design Related Documents City Council Actions Final Design Construction Design Contract Awarded Construction Contract Awarded Water Fund 421 $506,128 Funding Source Total $506,128 3/29/2023 $3,525,379 $3,525,379 > > Complete Right of Way Status N/A _> $4,031,507 $4,031,507 35 Packet Pg. 152 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost $50,000 Expenditures to Date $1,403 Estimated Construction Date Q3 2023 Estimated Completion Date Project Manager Ryan Cq Hague - - �- c N Project Description Road pavement overlays to cover areas of roadways that were excavated and patched in previous years as part of the WaterlinE Replacement Projects. L O Project Status 3: Design is expected to be complete in July 2023 a Pre -Design - Construction 3 Complete Right of Way Status c N/A o .y Related Documents City Council Actions Design Contract Awarded 12/16/2022 Construction Contract Awarded Water Fund 421 $50,000 Funding Source Total $50,000 $50,000 $50,000 36 Packet Pg. 153 ENGINEERING PROJECT STATUS REPORT 7.5.a Estimated Project Cost TBD Expenditures to Date $114,106 Estimated Construction Date TBD Estimated Completion Date TBD Project Manager Greg Malowicki Project Webpage A N a� w a Project Descriptio This work is being done to provide structural upgrades, repair leakages, and upgrades to our two underground potable water o storage reservoirs. Preliminary findings completed in early 2022 were used to determine order of magnitude/preliminary costs 3: and next steps for the now planned repairs and upgrades project. Preliminary report for the Yost Reservoir, which is complete, -2 p p p pg p J Y p p 72 shows that it will need a major structural and seismic retrofit, plus repairs to address leakage from the reservoir. Preliminary a report for the Seaview Reservoir, which is in the process of being finalized, shows similar issues as the Yost Reservoir, but to a somewhat lesser scale. Project Status Draft geotechnical report completed. Consultant/designer under contract to begin design up to 30%. Supplemental contract wil be drafted once 30% design is completed. Findings show that replacement is the most cost effective solution to address structura code deficiencies, piping maintenance needs and overall system function. Pre-Designnal Design Construction Complete OF , ___,> Related Documents City Council Actions Design Contract Awarded 6/23/2022 Construction Contract Awarded Water Fund 421 $805,000 Funding Source Total $805,000 Right of Way Status N/A $805,000 $805,000 37 Packet Pg. 154 NORTH GATEWAY SIGN ot - GATEWAY SIGNS - RAI z = �{ 1�'�qk - LAN �.-�fi` CZ P; A Itd, I ]Kim v F.. . � ♦ %�� ♦ mac., A 1 Fill IN I S a n 8.1 City Council Agenda Item Meeting Date: 09/19/2023 Approval of Special Meeting Minutes September 5, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative The Council Special meeting minutes are attached. Attachments: 20230905 Special Meeting Audit Entrance Packet Pg. 156 8.1.a EDMONDS CITY COUNCIL SPECIAL MEETING AUDIT ENTRANCE CONFERENCE DRAFT MINUTES September 5, 2023 ELECTED OFFICIALS PRESENT STAFF PRESENT Vivian Olson, Councilmember Scott Passey, City Clerk Will Chen, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember ELECTED OFFICIALS ABSENT Mike Nelson, Mayor Neil Tibbott, Council President Diane Buckshnis, Councilmember Dave Teitzel, Councilmember 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 12:31 p.m. by Councilmember Olson virtually and in the City Council Conference Room, 212 — 5th Avenue North, Edmonds 2. AUDIT ENTRANCE CONFERENCE 1. FISCAL YEAR 2022 AUDIT ENTRANCE CONFERENCE Kristina Baylor, Audit Manager, State Auditor's Office (SAO), introduced SAO staff, Maggie Wallis, Acting Audit Supervisor, and Irina Frolova, Audit Lead. Councilmembers introduced themselves. Ms. Baylor advised a packet of information was sent out in advance of today's presentation that contains greater detail regarding the information that will summarized during the presentation. The goal of the entrance conference is to talk about the audit early in the process and share what the SAO plans to conduct in the fiscal year 2022 audit. She invited councilmembers to ask questions or make suggestions. She reviewed: Audits that Matter o Types of audits SAO conducts ■ Grayed boxes not applicable for Edmonds' 2022 audit Edmonds City Council Draft Minutes September 5, 2023 Page 1 Packet Pg. 157 8.1.a Audits SAO conducted January 1, 2022 — December 31, 2022: 2,448 Ms. Frolova reviewed: • Accountability Audit - January 1, 2022 — December 31, 2022 o Using a risk -based audit approach for the City of Edmonds, we plan to evaluate the following areas: ■ Accounts payable — general disbursements, credit cards, and electronic funds transfers ■ Payroll — leave accrual and usage ■ Monitoring of fuel usage ■ Open public meetings — compliance with minutes, meetings and executive session requirements ■ Financial condition — reviewing for indications of financial distress Financial Statement Audit - January 1, 2022 — December 31, 2022 o Opinion Issuance ■ Opinion will be issued in accordance with U.S. GAAP ■ Audit conducted in accordance with Government Auditing Standards o Internal Control and Compliance over Financial Reporting ■ Assess adequacy of accounting and financial statement preparation processes at preventing material misstatements ■ Identify whether there are instances of material noncompliance Federal Grant Compliance Audit - January 1, 2022 — December 31, 2022 o Opinion Issuance ■ Opinion will be issued in accordance with Government Auditing Standards and the Uniform Guidance o Internal Control and Compliance over Major Programs ■ Assess adequacy of federal grant processes at preventing noncompliance ■ Identify whether there are instances of material noncompliance Major programs selected for audit ALN Program or Cluster Title Total Amount Expended 21.027 COVID-19 Coronavirus State and Local Fiscal Recovery $1,371,952 Funds o These costs amount to about 69% of the total federal expenditures for 2022 Ms. Wallis reviewed: • Staying Connected Edmonds City Council Draft Minutes date Page 2 Packet Pg. 158 8.1.a Pre -Audit Meeting Exit Engagement Conference Letter Staying Connected Mgmt. Rep. Risk Letter Assessments Weekly Status Meetings Levels of Reporting o Findings ■ Most significant level of audit recommendations ■ Included in their entirety in the audit report ■ City has opportunity to respond to describe plans to correct it. Response included in the audit report o Management letter ■ Less significant than a finding but important enough to bring to management in the governing body ■ Referenced in the audit report but not included in their entirety ■ Important to resolve so they do not become a finding in the future o Exit items ■ Best practice recommendations, housekeeping items ■ Common to receive during an audit Important reminders o Confidential information ■ SAO is committed to safeguarding sensitive information o Audit costs ■ Packet includes the estimated cost of the audit o Audit dispute process o Loss reporting requirements ■ Should the City become aware of any known or suspected losses of public funds, the City is required to notify the SAO ■ SAO will determine if an investigation is necessary Reporting Cybersecurity Issues o Reporting to the Attorney General's Office (AGO) ■ Reporting required for single security incidents affecting > 500 Washington residents ■ Find out more about reporting requirements and how to report at www.atg.wa.,gov/data- breach-notifications o Reporting to the State Auditor's Office ■ Reporting may be required for cyber-security events involving financial records or finances, regardless of number of affected parties. ■ To learn more, visit htips:Hsao.wa.gov/has-your-government-experienced-a- cybersecurity-issue-here-is-when-and-how-to-report/ Edmonds City Council Draft Minutes date Page 3 Packet Pg. 159 8.1.a Peer Review of Washington State Auditor's Office o Who audits the State Auditor? ■ To ensure our audits satisfy general audit standards, our office receives external peer every three years by the National State Auditors Association (NSAA) ■ Most recent peer review results are available online at www.sao.wa.Rov/about-sao/who- audits-the-auditor/ ■ Rating received: "Pass," the highest level of assurance that an external review team can provide Working together to improve government o Local Government support team ■ BARS & Annual Online Filing ■ Accounting and Reporting Training ■ Client portal, including helpdesk o Center for Government Innovation ■ Process improvement facilitations ■ Team building and leadership workshops ■ Financial Intelligence Tool (FIT) Center for Government Innovation Resources o Strengthening Internal controls ■ Payroll Guide ■ Segregation of duties ■ Buying and bidding o Minimizing cybersecurity risks Emerging Issues Affecting Local Governments: o Providing resources for elected officials & appointed boards to prevent fraud o Highlighted information includes: ■ Types of employee fraud ■ Preventing fraud ■ Detecting fraud ■ Responding to fraud ■ Publication: Trust, but verify: A guide for elected officials & appointed boards to prevent fraud o Audit Connection (May 2023) includes articles designed to keep you up to date (available via subscription on website). Topics include: ■ Lease accounting (GASB87) ■ ECF federal program documentation challenges ■ SAO's new fast, free and independent cyber checkups ■ Invitation to visit SAO's center for innovation's new webpages ■ How to evaluate risks when making electronic disbursements o GASB Updates (March 2023) includes a summary of current and upcoming accounting and financial reporting standards Councilmember Paine asked how ARPA funds will be treated this year, recalling a ruling came in at the last minute last year. Ms. Wallis responded the SAO is reviewing ALN 21.027, following up on a prior year's recommendation. The SAO will be auditing to any guidance that has been issued up to the audit period. Councilmember Paine asked if any new guidance had been issued mid -year cycle. Ms. Baylor assumed Councilmember Paine's question was related to financial reporting of unspent proceeds. Councilmember Paine agreed it was. Ms. Baylor answered for the financial statement, there has been no change in the guidance issued last year; unspent proceeds are still reported as such on the financials. During Edmonds City Council Draft Minutes date Page 4 Packet Pg. 160 8.1.a their review, they will look to see if any remaining unspent funds are properly coded as discussed during the prior audit. Councilmember Chen inquired about ARPA funds and an issue during the 2020 audit with how CARES money was handled. He asked if the SAO will follow up on how the City responded to the issues that were identified related to CARES money. Ms. Baylor said the audit process includes follow up on any prior audit findings to ensure the status the City asserts, whether fully or partially resolved, is accurate. That will be done this year for the prior year audit findings in 2021. With regard to the prior issue regarding grants provided to businesses that struggled during the pandemic, she understands the City altered the method for spending those funds. She did not believe business grants were provided in 2022 other than subrecipients which have different requirements so direct grants to businesses is not applicable to the 2022 audit. The SOA is completing its review of how they money was spent, but did not anticipate that particular issue would come up again. Councilmember Chen said was not expecting the same audit in 2022; his question was whether there would be follow-up to ensure the issue identified in the prior year had been handled properly. Ms. Baylor answered beyond following up on the prior year issue, there are no plans go back to 2020 at this time. Follow-up on issues that arose in 2020 was done last year. Councilmember Chen observed the City received ARPA fund in 2022 and the accounting standard has not changed. He was hopeful the City will sail through without any trouble this year. Ms. Baylor responded that will be part of the audit process, how the City accounts for ARPA funds and the portion that remains unspent. There was an issue during last year's audit about the unspent amount and showing it as a major fund. That will be looked at during the 2022 audit. With regard to scope of the accountability audit, Councilmember Chen asked if there was an opportunity for council or City staff to provide suggestions or is that just part of the auditor's sampling process. Ms. Baylor answered they are always open to suggestions from the city council or staff. That audit is still in the planning stages so she welcomed any suggestions on potential audit areas that are of particular importance to councilmembers or citizens. Councilmember Paine referred to the slide regarding the accountability audit, observing those were the areas scheduled for review. Ms. Baylor responded these are the SAO's initial selections based on areas they have looked at in the past, areas of risk across the state, and preliminary areas that have come out of planning. With regard to the 2021 audit, Councilmember Chen asked if it would be fair to say at the conclusion of the 2021 audit, an audit issue was identified and the financial statement was restated because revenue was overstated as a result of the audit. Ms. Baylor asked if Councilmember Chen's question was in regard to the financial reporting of unspent ARPA funds. Councilmember Chen agreed, recalling the issue was unspent ARPA funds were recognized as revenue, but they should have been recorded as unearned revenue because the City had a liability to deliver funds to the end user. He asked if the financial statement was restated as a result of that audit to correct overstatement of the revenue. Ms. Baylor answered once the issue was identified, the SAO worked with the City and the financial statements were subsequently corrected; the audited financial statements included in the audit report reflect those corrections. Councilmember Olson asked about the timeline for the audit and approximately when the exit conference will be. Ms. Baylor answered there is an external deadline; the federal government issued a September 30 deadline for federal and financial statement audits, two of the three audits the SAO is conducting. At a minimum those two audits will need to be completed this month so the report can filed with the federal Edmonds City Council Draft Minutes date Page 5 Packet Pg. 161 8.1.a government by the September 30 deadline. They may have to split report and extend the accountability audit beyond that deadline. The goal is to get all three done this month if feasible. Federal grant audits are required to be done in conjunction with the financial statement audit and the report will have the result for both so both would need to be done to meet the September 30 deadline. Ms. Baylor appreciated the council's participation today and looked forward to sharing the result of the audit with them. She reiterated they are always available for questions. 3. ADJOURN With no further business, the special council meeting was adjourned at 1:04 p.m. Edmonds City Council Draft Minutes date Page 6 Packet Pg. 162 8.2 City Council Agenda Item Meeting Date: 09/19/2023 Approval of Regular Meeting Minutes September 5, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative The Council Special meeting minutes are attached. Attachments: 20230905 Regular Meeting Packet Pg. 163 8.2.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES September 5, 2023 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Susan McLaughlin, Planning & Dev. Dir. Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 7 p.m. by Mayor Nelson in the Council Chambers, 250 5' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Teitzel read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. PRESENTATIONS PSSH PROCLAMATION Mayor Nelson read a proclamation proclaiming the month of September 2023 as Puget Sound Starts Here Month in the City of Edmonds and urging residents to support clean water and healthy habitat by joining in this special observation and discovering how they can make a difference and be part of the solution. 2. RESOLUTION HONORING JIM TRANER Councilmember Olson read a resolution of the City Council of the City of Edmonds, Washington, honoring James Michael Traner and his many positive impacts and contributions. She thanked Council President Tibbott for giving her the honor of presenting the resolution as he was a personal friend of hers and a great man she was happy to know. Edmonds City Council Draft Minutes September 5, 2023 Page 1 Packet Pg. 164 8.2.a Councilmember Olson recognized friends and family present in the audience to honor Jim Traner. She presented the proclamation to Terry Traner, Jim Traner's wife who commented Jim worked tireless for the City of Edmonds and for veterans. They had many conversations about his dream for the Veteran's Plaza. She appreciated the City's assistance with the Veteran's Plaza and the proclamation. 3. PRESENTATION OF FIXIT EDMONDS - PUBLIC REPORTING APPLICATION This item was removed from the agenda via action taken following the executive session. 5. APPROVAL OF AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCIL PRESIDENT TIBBOTT MOVED, SECONDED BY COUNCILMEMBER PAINE, TO MOVE ITEM 12, EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I), TO FOLLOW AUDIENCE COMMENTS. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Kevin Fagerstrom, Edmonds, spoke regarding the Landmark property purchase, commenting when City staff made their presentation, they provided two examples of projects that utilized partnerships, one in downtown Woodinville. He had prior knowledge of that project on the Molbak's site after seeing display boards with site plans, renderings and descriptions of how the project originated and would be moving forward. After the City's presentation, he returned to Woodinville and the display boards at Molbak's that described what will be a super development in downtown Woodinville. He also visited the Woodinville City Hall and spoke with planning department staff responsible for overseeing the project and they provided him a description. He asked how much property Woodinville purchased and Woodinville staff s response was none. He asked how much of the property Woodinville had from a prior project that would be dedicated toward the project and the answer was none. The planning director asked him, 1) whether Edmonds was contemplating purchasing property for a development project, 2) why the city would do that, and 3) if the city did that, wasn't it a violation of the gift of provisions in the state constitution. He visited the MSRC website which includes a section on the gift of public funds; Article 8 Section 7 of the state constitution prohibits municipalities from purchasing property or gifting materials or funds toward a private project. He was puzzled how the Landmark project got to this point without an examination of whether it was legal for the City to make such a purchase. He recalled the mention of a 75/25 split and did not know exact what that split entailed but if the City owned or purchased the land, it would be a violation of the gift of public funds. Based on that, he recommended the project be shelved and the City do something more practical with the $250,000. Zach Bloomfield, Edmonds (unincorporated), recalled he spoke to the council on August 15 about the City annexing the Meadowdale unincorporated area. He requested the council seriously consider the resolution on tonight's agenda and if it is the council's will, vote in favor of it. The neighborhood is eager to formally join the Edmonds community even though they feel they have been part of it for many years. Susan Pullen, Edmonds (unincorporated), a resident of the unincorporated Meadowdale neighborhood, expressed her support and encouraged the council to approve annexing their neighborhood. They would love to officially be part of Edmonds, having enjoyed their Edmonds address for many years and do not want that to change. Edmonds City Council Draft Minutes September 5, 2023 Page 2 Packet Pg. 165 8.2.a Ziggy Fraker, Edmonds, expressed support for continuing the investigation into whether the Landmark 99 opportunity is right for the economy, the people and the culture of Edmonds. They urged the council, city planners and mayor to prioritize finding a compromise that allows the process to continue. Although everyone may not agree, it is clear this critical asset may prove more expensive in the long run if not acted on now. It is time for the City and its residents to take a hard look at the very real economic and cultural divide in the City. It is time to reckon with the contrast in accumulation and distribution of resources. Time is not on the City's side to keep kicking the opportunity down the road. They urged the council to muster the political will necessary to find a compromise that allows the process to move forward. The scope of the project is understandably daunting after the City heavily invested in the Waterfront Center and Civic Park, both of which are within an easy 15 walk from council chambers. It is time to entertain a bigger picture. Xaviar Pekovich, Edmonds, said he has wanted to change the City flag for the past two years. A 71 grader at St. Luke's School and resident of Forest Glen, he explained the existing flag is uninspired and does not accurately represent the spirt of Edmonds. The proposed flag is much more creative. The City of Bellingham recently changed their flag which has brought more city pride. He displayed and described his flag design, the blue at the bottom represents the water in Edmonds, the green represents Edmonds itself and nature, the white at the top represents the sky and the star in the top left represents the United States of America. Thatcher Boddendeitchel, Edmonds, a carpenter with Local 206, explained in early 2020 before the pandemic, he worked for the largest shelter and supportive housing company in the area doing social work and helping unhoused people transition to being housed again and becoming participating members of society. He saw firsthand how housing can save lives. During the pandemic he got really burnout and searched for other ways to help people and turned to the trades. The union grants a living wage and excellent benefits and he was always a makeribuilder of things so it was very fulfilling for him. This year he worked on his first residential project in Des Moines and again saw firsthand how housing changes lives. Recognizing there are a lot of projects on the table and a lot of questions; he urged the council when making decisions and plans for the future of Edmonds and all its residents, to consider union labor for those projects. There are union tradespeople in Edmonds who want to help the City, our Edmonds, thrive. Kristin Schwartz, Edmonds (unincorporated), a resident of the unincorporated Meadowdale area of Edmonds, requested the council strongly consider allowing the area to become an official part of Edmonds. She has lived in her home for 11 years and has enjoyed Edmonds in many ways. Lynn Treseler, Edmonds (unincorporated), a resident of the unincorporated Meadowdale area, explained she and her husband moved into their house in 1977. In 2007 when Lynnwood wanted to annex the area, she and her husband and another neighbor circulated at least two petitions and 90% wanted to be annexed by Edmonds rather than Lynnwood. Their addresses are already Edmonds. She hoped the council would consider the resolution requesting annexation into Edmonds rather than Lynnwood. Roger Pence, Edmonds, spoke regarding the resolution about further development of the comprehensive plan vision statement. His comments at the August 2 public hearing are included on council packet page 142. The resolution as drafted advances the cause of community engagement and allows substance to be added to the vision statement to make it a more effective tool for directing development of the comprehensive plan. Nancy Johnson, Edmonds, said she moved to Edmonds about 10 years ago to enjoy outdoor activities, the arts, and her very young children. She was excited Edmonds had adopted a climate action plan (CAP) several years prior and she looked forward to the results. Fast forward to today, she is disappointed; the CAP vision was great but there was no accountability or follow-through to make the plans successful. Edmonds City Council Draft Minutes September 5, 2023 Page 3 Packet Pg. 166 8.2.a Unfortunately the result is GHG emissions have actually increased which science says contributes to increasing the intensity of the recent forest fires, hurricanes, floods and droughts all over the world. She expressed interest in turning this around and successfully implementing the new, proposed CAP. A number of nearby cities have dedicated sustainability or climate coordinators who are instrumental in keeping their city's CAP on track. Since significant federal funding from the Inflation Reduction Act is becoming available for climate mitigation and adaptation, a sustainability coordinator would have a valuable role in obtaining grants and ensuring equitable distribution. Another option would be offering incentives and expertise to assist residents in, for example, electrifying their homes. There is money available but it is very complicated to access. This would go a long way to reducing overall GHG emissions. Another potential task would be performing risk assessments so the City could continuously update planning for sea level rise and other vulnerabilities. She requested the council and mayor fund a climate action plan leader and commit to making the City's CAP a reality. Beth Waring, (unincorporated), a resident of the unincorporated Meadowdale Beach neighborhood, echoed her neighbor's sentiments. She has been a police officer for 26 years, 16 of them at the Lynnwood Police Department. Theirs is a beautiful, quiet neighborhood, but she is aware of the service level their neighborhood receives from the Snohomish County Sheriff's Office (SCSO). Although she did not believe SCSO willfully ignores the neighborhood, the reality is there are a very small number of houses and they are far away from any SCSO substations. She is very familiar with Edmonds' excellent police department, an agency she would gladly be protected by. She had nothing negative to say about the Lynnwood Police Department, but echoed the sentiments of her neighbors when they say they identify as Edmonds residents; Edmonds is a lovely place to grow up and to be from. 12. CONVENE IN EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I) At 7:28 p.m., the council convened in executive session to discuss pending or potential litigation per RCW 42.30.110(1)(i) for approximately 20 minutes. The executive session concluded at 7:48 p.m. 13. RECONVENE IN OPEN SESSION The meeting reconvened at 7:49 p.m. Council President Tibbott raised a point of order, advising the agenda needed to be amended to reflect the removal of the Fixit Edmonds presentation. COUNCIL PRESIDENT TIBBOTT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO REMOVE AGENDA ITEM 4.3, PRESENTATION OF FIXIT EDMONDS - PUBLIC REPORTING APPLICATION, FROM THE AGENDA. MOTION CARRIED UNANIMOUSLY. 7. RECEIVED FOR FILING 1. CLAIM FOR DAMAGES FOR FILING 8. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: Edmonds City Council Draft Minutes September 5, 2023 Page 4 Packet Pg. 167 1. APPROVAL OF REGULAR MEETING MINUTES AUGUST 22, 2023 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 3. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 4. TREE BOARD MEMBER APPOINTMENT APPROVAL 5. ORDINANCE EXEMPTING GENERATORS FROM LOCAL NOISE REGULATIONS 6. RESOLUTION HONORING JIM TRANER 9. COUNCIL BUSINESS REIMAGINING NEIGHBORHOODS & STREETS PROGRAM OVERVIEW & PRESENTATION OF EDMONDS GREEN STREETS MANUAL Planning & Development Director Susan McLaughlin said this presentation is an informational briefing that will include a description of the green streets manual. Most of the material will come back to council in some form, either through legislation or policies in the comprehensive plan. In 2022 Mayor Nelson announced the Reimaging Neighborhoods and Street Program initiative. It was intended to rethink how streets and public spaces are designed to foster environmental, social and economic well-being across the City, not just downtown, but thinking about public spaces as thriving areas throughout the City. This was sparked by thinking about how people used streets and public spaces during the pandemic when people were forced to take to the streets to socialize when the libraries, restaurants, bars, and other third places were not available. People walked in their neighborhoods and talked to their neighbors and got to know their neighborhood streets which was enlightening in some places, concerning in others. She reviewed: Program Objectives o Design streets that not only serve mobility needs but also foster social interaction and community cohesion o Promote sustainable transportation options like walking, biking, and public transit, thus reducing car dependency and resulting environmental impacts o Ensure landscape and street trees have adequate space to thrive and to serve environmental benefits for carbon sequestration and green stormwater infrastructure o In 2011, the City adopted a "Complete Streets" program that prioritizes accommodating the needs of all users — including pedestrians bicyclists, transit and individual vehicles — in transportation projects Build the foundation 1. New street typologies o Depicts how the transportation functions are accommodated in the right-of-way 2. A new public space typology o Depicts how street space can be reallocated to linear public spaces by utilizing "the flex zone" 3. A public space activation strategies toolkit o Empowers communities to utilize streets for people needs beyond mobility o Staff will create a permit structure to enable each strategy 4. An updated Street Tree Plan 5. Green Streets Manual Functional Classification vs Street Types o Existing street functional classification system is organized primarily around traffic volume ■ AASHTO regulates dimensional standards for vehicular travel but does not regulate multi mobility and public space needs ■ Some roads should carry higher volumes of traffic at higher speeds, while others (the majority) carry lower volumes at lower speeds. This allows neighborhoods to flourish between main traffic corridors. Edmonds City Council Draft Minutes September 5, 2023 Page 5 Packet Pg. 168 8.2.a o Edmonds new street typologies will consider land use context and ensure that street design serves social, environmental and economic purposes. Example Street Type and Map I I 6 65 7 10 to 7 I e5 6 NOT[[ t1.».1�.n»b•Ibgnr»n..ec.�.,r51.»o .n. n.n.��.,n»16.. .r n»brr ».., • P.Iw.r....o»,�..•m.�..+w»In.»«b b, pm" • 6[a0 wai—il lei lrlad rr W01. b1..1. -lilw.�<.n»r ..rw. • 6--I d.trrr lr�l,wM.pwN 1. r.»wlw. Y;..1 w.. A.rY»A In M.�li.n • 1—f WI. ;Neighborhood Corridor Street Proposed new street types C" of UWAR" low"row 66.wM — agony Ca kx SA 90 — R""W CO. ecom SP 106 — 4and Ube NOW60 eod SO-t 14-p unool7 Clamor skr m weuWrWY SL SbM D"d Iv st" UZI CeY BarrfrrY Nr4baMood H nl.nsa LhWY I Ms. McLaughlin explained the City has a decades old, legislated street map that identifies how much right-of-way is needed, but does not breakdown the allocation of the right-of-way to justify the amount of right-of-way that is needed. The street type map identifies for each segment how much right-of-way is needed to achieve goals, providing more substantial justification when requesting dedication of additional Edmonds City Council Draft Minutes September 5, 2023 Page 6 Packet Pg. 169 8.2.a right-of-way or removing the requirement continued her presentation: • Public Space Activation Matrix AHer houn( eckenJe NI Jay if everything can fit within the available right-of-way. She • Reimaging Streets: Pilot Projects o Held six summer neighborhood meetings last summer to discuss neighborhood streets and identify activation opportunities in each area o Top activation strategies were voted on by a sample of the neighborhood at the meeting o Staff tallied the top activation idea in each neighborhood o Postcards were mailed to broader neighborhood to confirm top activation idea • Core Group Meetings o In 2022, we engaged in a public space conversation about how our neighborhood streets and public spaces serve us and what could change even temporarily o Held over 30 core group meetings • Pilot Projects 2022 o Five Corners: Corner-copia o Downtown: Porchfest o Firdale: Winterfest • More to come in 2023 o Porchfest 2.0: Sept 9 o Perrinville-palooza: Sept 23 o Westgate decorative crosswalk: end of Oct/early Nov o Highway 99: have been trying since 2022 to establish a core reimagining group, ideally approximately 6 members • Updated Street Tree Plan o Purpose of the Plan ■ To proactively manage public trees to incorporate all trees adjacent to sidewalks, roads and other rights -of -way throughout the City ■ To align more closely with the guidelines set in the Edmonds Urban Forest Management Plan (2019) ■ To protect and enhance the health and diversity of street and right-of-way trees as an essential social, environmental, economic, and community asset for future generations while also enhancing the views of Puget Sound and the Olympic Mountains through emphasis on selecting the most appropriate species for the available space and proper maintenance practices. • Green Streets Manual o Purpose of the manual: ■ To provide a set of tools to apply to streets and public spaces that prioritize sustainable stormwater management while enhancing pedestrian safety and promoting walkable neighborhoods Edmonds City Council Draft Minutes September 5, 2023 Page 7 Packet Pg. 170 8.2.a ■ To identity suitable streets for implementing GSI and to create a citywide prioritized investment network to build out over time that results in a cohesive and functional green stormwater system. Green Streets Network Map Overview o Green Streets Kit of Parts ■ Permeable pavement ■ Vegetated bioretention facilities ■ Street trees ■ Modular soil cell systems ■ Pedestrian and bicycle amenities Application in Downtown Mixed Residential Zoning (Example) T.,ma,�,.., e �o��a..nwaw r•a.m idmrwwmm • Reimagining Next Steps 0 2023 Reimagining pilot projects o Council review of new Street Map informed by Street Typologies o Finalize the updated Street Tree Plan o Amend sidewalk codes pursuant to new street types o Finalize the green streets manual including an investment network (can be staff resource or council -adopted document) Edmonds City Council Draft Minutes September 5, 2023 Page 8 Packet Pg. 171 8.2.a Councilmember Chen commented the pictures look good. He imagined gathering in public spaces would create flow and communication between people, pedestrian and neighbors. Although very attractive, everything costs money; he asked the estimated cost per mile for greet streets and how many miles of streets there are in Edmonds. Ms. McLaughlin responded the green streets manual is a kit of parts, not a street proposal and not a design. The green streets manual offers choices and if the City abides by the recommended investment network, for capital projects already on the list, consideration can be given to whether they are suitable for green stormwater infrastructure for example or what green stormwater could be incorporated into the project. It could be permeable pavement, 1-2 rows of street trees, vertical wall green stormwater infrastructure, etc. This is not a design proposal, it is just plans, policies and guidelines around green streets. Councilmember Chen observed at this point it is just conceptual. Ms. McLaughlin explained it is a recommended investment network. She agreed things are expensive so it is important to consistently put the investment in the right place to build a cohesive network instead of disparate green street elements peppered throughout the City, an intentional effort that creates green streets where they are most conducive as well as great neighborhood amenities via walkable streets. Councilmember Chen referred to pictures that depict a detention pond with trees that requires 8 feet of space which in most cases would eliminate parking spaces in exchange for that benefit. Ms. McLauglin answered it depends on the street. It may be surprising how much right-of-way within the City's street network is not used; for example there may be 40 feet of paving and 80 feet of available right-of-way. It would be determined on a case by case basis. In theory, if it is a completely built out right-of-way, use of the flex lane (aka parking lane) would need to be considered. Many cities have policies stating the private storage of vehicles is not the most prioritized use on some street segments, particularly in areas with off street parking for residents. The flex lane can be adaptive and can be used for green stormwater infrastructure to provide the 8-feet segment as needed. There are existing streets such as Dayton that do not have parking where there may be excessive right-of-way. Councilmember Chen commented one of benefits mentioned was to prevent flooding which would be desirable, especially on Dayton Street where flooding occurs. According to information provided by staff at a prior council meeting, the flooding was caused by natural events such as storms that cause the sea level to be higher than the street. He asked whether a green street would do any good in that case. Ms. McLaughlin answered green streets alone are not a stormwater system; they are a redundancy with the stormwater system in anticipation of stronger storm surges. Less impervious surface minimizes the flow from hardscape streets, sidewalks, etc., allowing more water to percolate into soil, minimizing the amount of flooding or at least slowing it down so the existing pipes can better handle the surge. It reduces instances of pipe breakage or damage caused by the system being overwhelmed. Dayton is just one example; the City needs to be intentional about its investments. Dayton could be an important demonstration project due to its proximity to Puget Sound and it is a popular, walkable neighborhood and the street trees were recently removed. There are many reasons that block makes sense, but it will not entirely relieve flooding in that area. Councilmember Nand referred to the to the green street network map and streets identified as "opportunity to enhance as a green street and evaluate for incorporation of GSI." She suggested prioritizing areas in the network with the most disparity in shade equity, especially in relation to potential deadly heat domes as more extreme weather events are experienced due to climate change. She suggested prioritizing taxpayer dollars to literally save the lives of residents, wildlife and vegetation by planting trees that can provide shade for the next generation. Edmonds City Council Draft Minutes September 5, 2023 Page 9 Packet Pg. 172 8.2.a Second, Councilmember Nand applauded staff and the consultants for mentioning environmental impacts in street tree design. She suggested identifying the need for crosswalks to protect humans and areas where wildlife corridors would make sense due to impacts of human development, greenbelts that are cut off due to increased density, etc. She suggested more specificity regarding the habitat provided by trees, especially for avian species and pollinators, would be helpful. She acknowledged no one was contemplating funding this all within the next five years, but it would be nice to have a vision for the City for future generations. Third, Councilmember Nand said there needs to be a strong correlation of investment in street and beautification in neighborhood business districts. The small businesses that survived the pandemic need a lot of help and have been paying sales tax to fund the City's operations and deserve to have reinvestment from the City. She suggested increasing the attractiveness of those areas for walkability to mimic things seen in the Bowl due to previous generations preserving and investing in street trees, shade equity, and creating a create pleasant and livable environment that is attractive to pedestrians and non -motorized users. Fourth, Councilmember Nand, council liaison to the tree board, said the tree board has had considerable discussion about paring down the 200 species list trees. She requested some emphasis be placed on utilizing native species, pollinators and forage opportunities. Some jurisdictions have begun to dedicate park space to edible forests where people can pick fruit, a great mental health activity and socioeconomic equity by increasing availability of fresh fruit and vegetation. For example, the public can cut rosemary in a park in Bellevue due to someone planting rosemary bushes a generations ago. She was excited to see the next iteration of this presentation. Ms. McLauglin responded, with regard to utilization of this document, particularly the street typology work, she has did that in a previous City where new street typologies and dimensional standards were established. While it may seem far-fetched, every capital project was committed to following the standards and every project started to right size. If private development is required to adhere to these new standards, incremental changes will begin happening faster than one might anticipate. Councilmember Buckshnis noted she has submitted questions to staff primary regarding costs. She asked if the green streets initiative was continuing, recalling council requested code be created before continuing with green streets and there was a budget amendment to move funds from planning & development to stormwater, $72,000 for Dayton Street. Ms. McLauglin answered creating the green streets manual was created using carryover funding from last year which was approved by council. The purpose was to ensure a common vocabulary around green streets and have a manual that is right for Edmonds that can be applied to the streets along with the investment network. Ms. McLaughlin explained green streets are capital projects; street design is not legislated except for private development. There can be internal policies around complete streets. Councilmember Buckshnis assured there is a code related to streets. Ms. McLauglin agreed there is code for streets that private development must abide by. Councilmember Buckshnis did not recall council approving the creation of a green streets manual. She supported establishing green street code and offered to send Ms. McLaughlin Seattle's code. She noted the projects on the CIP/CFP have underlying code. Ms. McLauglin said she knows Seattle well as she used to manage the green streets program for SDOT. Green streets was a codified program that allowed private development to get bonus density; it allowed complete independence of a developer design to interpret what a green street was in partnership with staff. At the capital level, green streets were developed through internal standards, adopted through director's rules, they are not legislated. The directors of SDOT and public utilities would adopt a collaborative manual that would be followed as standards. She was happy to walk through how Seattle's program works, they have a lot of fantastic manuals, standards and codes. Edmonds City Council Draft Minutes September 5, 2023 Page 10 Packet Pg. 173 8.2.a Councilmember Buckshnis clarified the council legislates the budget. Dayton would be a great project, but the cost is $4.26M for one block. She acknowledged ARPA funds would be used for some of, but the City's portion was still $1.5M. Citizens are more interested in sidewalks than green streets. She wanted to ensure staff was not continuing down the path of green streets without council's knowledge, commenting none of this was on the CIP/CFP. Ms. McLauglin responded there were green streets in the CIP/CFP last year. Councilmember Buckshnis said she did not see the Maynard Avenue or High Point examples in the CIP/CFP. Ms. McLaughlin advised those are Seattle examples of case studies. Councilmember Buckshnis said her concern continues to be the cost associated with this wonderful program. She agreed with Councilmember Nand's recommendation to look at street trees. In 2020 when Councilmember Olson was the liaison, the tree board had a great street tree list ready to go, but she was unsure what happened to that list. She reiterated her concern with the cost associated with green streets and citizens' preference for sidewalks and street trees rather than green streets which are more costly. Councilmember Paine commented this was one of her favorite topics. She liked how staff begin the presentation by framing a whole series of things that would be considered with street typologies. She was eager to have more discussion about the public space activation toolkit which would be important for neighborhood commercial districts. She was also interested in street activation which means more people on the streets which is good for public safety and health and walkable streets are friendlier and facilitate the creation of neighborhoods on busier corridors. There are three state routes in the City, SR-524, SR- 104 and Highway 99, and it may be necessary to negotiate with WSDOT to make them more pedestrian and bicycle friendly and to bring back neighborhood commercial districts. Westgate is a neighborhood business district; it is a little terrifying to walk there, but there are neighbors in the area and it is a friendly, attractive place. She was interested in more discussion about how public space activation would help neighborhood commercial areas which help neighborhoods thrive. Councilmember Paine referred to the street tree plan, commenting she was surprised by some of the trees on the list. She relayed a suggestion from Sky Nursery to look at trees that will naturally migrate north because of tree die off due to the climate warming and things happening hydrologically. She was fascinated to see the street map and streets that could be identified as corridors. She asked if staff had the ability to go into each area to describe how it would look, suggesting that would be a great way to engage neighborhoods from Firdale to Meadowdale. Green streets are doable and come with a lot of images. She was familiar with director's rules, something that has not been adopted in Edmonds, but are very helpful for public, developers, builders, and staff. Councilmember Paine requested staff coordinate with PUD regarding utility synchronization so that wires could be undergrounded. Undergrounding is protective of the entire grid. She found it frustrating to see wires on both sides of 220'; they are ugly and prevent people from planting trees under the wires. Ms. McLaughlin answered these are foundational policy documents and hopefully design standards can be adopted. It gives the City a head start when engaging neighborhood districts in comprehensive plan conversations, particular in areas where subarea planning can be done like the illustrations. She was excited to see it come together at the subarea level. She agreed undergrounding was challenging. A lot of cities legislate it and require it. It is a huge cost for the City to bear; for example, a huge part of the cost estimate for 236'1i was undergrounding the existing utilities to allow for abundant landscaping and street trees to fill in the vacancy in the tree canopy. Councilmember Olson thanked the council for their interesting comments, good points and questions. She asked the cost for Dayton and for 236'h. Ms. McLaughlin said she did not have exact figures; she estimated Dayton at $1.7M and 236' at $4M due to significant undergrounding and storm drains. Cost estimates are typically not done at the 10% design level so she was cautious about sharing those numbers. She would be more comfortable advancing the design to 30% and getting an engineering cost estimate. Edmonds City Council Draft Minutes September 5, 2023 Page 11 Packet Pg. 174 8.2.a Councilmember Olson said she found the exercise of looking at those specific projects in last years' budget very helpful to understand the investment and how much the City can afford to spend on each capital improvement. Other councilmembers have made great points about prioritizing projects and projects that may rise up during the budget process. Additionally, an investment may make sense when there is a confluence of factors such as a flooding issue and no sidewalks. With regard to the street tree list, Councilmember Olson agreed she was the liaison when it was worked on in the past. She suggested comparing the previous list to the list that is currently being circulated to ensure good ideas on both are considered. She recalled the tree board was working within the guideline of their vision statement, right tree right place. Perhaps if staff was not using that same guiding principle, the trees on the street tree list may block views in areas where that was not ideal. Councilmember Olson said she was also passionate about undergrounding, recalling disappointment when a lot of ugly cable lines were added by Frontier in the past. Utility improvement districts can be set up in a neighborhood with agreement of 60% or more of the residents. The City cannot afford to underground all the wires in City, but if a neighborhood is willing to pay for it themselves over 20 years, that would be a smart thing do and the City should assist them with putting the instruments together. Councilmember Olson relayed she went on the field trip to Seattle; they are beautiful, placemaking projects as well as helpful for stormwater. She was glad street closures were being explored, recalling many people loved aspects of the streateries. She suggested considering what was valuable about the streateries and how to make that happen without all the negatives. She recalled there was a presentation at a regional event regarding this topic. Some neighborhoods in Edmonds have a lot of public spaces, parks and amenities; in those areas it does not make sense to close streets and making it harder for people to get around. It may be worthwhile to consider in other places that are not blessed with public amenity space. For example, she questioned closing the area by the fountain for Porchfest this Saturday when there is the amphitheater at Frances Anderson Center just steps away. This creates inconvenience and blockage and eliminates parking and easy transportation through the center of downtown. She questioned the need to close a street when there are public gathering and amenity spaces so close by. Ms. McLaughlin answered historically downtowns have been a central gathering space, where people come to greet, socialize and be together. It is the core center of town and while Frances Anderson Center is great, it is not in the downtown core where things happen organically. Mayor Nelson joked apparently only Halloween could be held downtown. Councilmember Teitzel commented the packet is very visionary, he liked looking through it and found it very exciting. Having said that, he is a fiscal conservative, and was considering what the City was grappling with including the Landmark property on Highway 99, potential purchase of the Unocal for approximately $20M based on fair market value, and the greenway loop, 20 miles of physically separated walking/jogging paths around the City, conservatively costing well over $100M. He was concerned about bankrupting the City and urged the council to look very, very carefully at costs and have deep discussions when proceeding. He recommended implementing green streets incrementally when possible within the framework of the budget. 2. ANNEXATION OVERVIEW City Attorney Jeff Taraday presented an high level overview of annexation, commenting it is not possible to cover all the annexation material in detail during tonight's council meeting. To provide an idea of the depth of the subject matter, MSRC's publication on annexation is 103 pages; tonight's presentation will just scratch the surface. Many of the questions forwarded by councilmembers would be answered as part of a particular annexation study which would be done as part of due diligence on a particular proposed annexation. He reviewed: Edmonds City Council Draft Minutes September 5, 2023 Page 12 Packet Pg. 175 8.2.a Annexation definition o When the boundaries of a city are expanded to add new territory that was previously incorporated. History of annexations in Edmonds (available on city's website) o 1948-1999 History of Annexations in Edmonds What territory can be annexed into a City? o Urban Growth Area (UGA) ■ Growth Management Act - No code city located in a county in which urban growth areas have been designated under RCW 36.70A.110 may annex territory beyond an urban growth area (RCW 35A.14.005) O Metropolitan Urban Growth Area (MUGA) ■ Countywide Planning Policies (CPP) Countywide Planning Policies o Development Pattern (DP) 5 ■ Each city shall adopt such plans and regulations for territory within its city limits. Additionally, cities may adopt such plans and proposed development regulations for adjacent unincorporated territory within its UGA or Municipal UGA (MUGA) to which the city has determined it is capable of providing urban services at some point in the future, via annexation. o DP-21 ■ Where the MUGA map in Appendix A portrays agreement - meaning in places that do not include areas of gap, overlap, or other special notation - the MUGAs shall be used to designate future annexation areas for each of the nine cities in the Southwest Urban Growth Area. An interlocal agreement should be executed by the county and city addressing transition of these services. Map of large UGA that extends from Everett to King County -line (SW UGA) that contains the nine cities referenced in DP-21 and small island UGAs surrounded by rural areas such as Monroe and Snohomish i LAKE STEVENS Si0msH MOUNTLAYE ` m TfzW/16E � ©' RRIFR Edmonds City Council Draft Minutes September 5, 2023 Page 13 Packet Pg. 176 8.2.a • Map of southern portion of SW UGA with each city's incorporated area and MUGA, areas claimed by two cities, and areas not claimed by any city w i rti1Ei1 Crvek_ rf. Map Areay- r tynnwood N i 4 .L i ■ � r S - + :'Nii.t Wo a %rracl�3 11 , Brier ' � Rothcl! R3E - RIE—R-SE--._ Snohomish County GMA Comprehensive Plan MUNICIPAL URBAN GROWTH AREAS EFFECTIVE DATE September 2, 2013 w Pane Field Area City of Mrn Creek R Bothell MUGA , \� Southwest Urban Growth Area L 0 City of MukiReo Mill Creek MUGA City of Edmonds ISWUGAI Boundary Mukrlteo MUGA City of Mountlake Terrace Edmonds MUGA Other Urban Growth Area City of Everett �I Mountlake Terrace MUGA I _� City olNbodway tUGAi Boundary Artenal Roadway Everett MUGA City of Brie( Woodway MUGA Railway O O City of Lynnwood Bner MUGA Gap Area Not Clamed by Any City Lynnwood MUGA City of Bothell %; Overlap Area Clamed by Two Cities Snohomish County Boundary • Map of Edmonds MUGA 0 o Other than Esperance, there is no MUGA associated with the City of Edmonds a o Area to the north is either unclaimed or part of Lynnwood's MUGA a o Rectangle outlined in orange is the subject of the next agenda item ` Map Area % +, d k nnwc to 3 .�:.w o o a Ar• x N „ a Pdnionds W.r; v CD N r` ppk E F pcin��t�l Wo a ' t Terrace a r: a � 1 E A 3 9 gG • Is the city required to annex new territory? o No. The decision of the council whether to "accept" the proposed annexation is entirely within the council's discretion. Edmonds City Council Draft Minutes September 5, 2023 Page 14 Packet Pg. 177 8.2.a If not required, why would the city annex? o Annexation process usually starts with expression of interest from unincorporated territory because it is difficult to annex territory that does not want to be annexed. Why do annexations happen? o Annexations are the result of mutual attraction between the city and the unincorporated territory. ■ For example, a city interested in the tax base provided by a car dealership in an incorporated area and the car dealership interested in the city's police department protecting their property o Analysis should be done regarding what each gets as a result of annexation. What are you going to cost me? o Does the territory have infrastructure deficiencies (e.g., sewer, sidewalks)? ■ A lot of sidewalks issues are because the City annexed territory that was deficient ■ Difficult to bring deficient area up to code, costs a lot o Will the territory require additional services (e.g., police)? Other considerations o What is the zoning going to be? ■ Can adopt pre -annexation zoning o Is there existing indebtedness that the city would need to assume? o Annexation ILAs are very common. Snohomish County prefers to have transition arrangements worked out through ILA Annexation study o Considerations of service costs should include: ■ Police protection (additional personnel equipment, police stations) ■ Fire protection (additional personnel, equipment, hydrants, fire stations) ■ Public Works (additional street lighting, maintenance, construction, storm drainage, garbage collection) ■ Parks & Recreation (additional parks acreage recreational programs, new facilities( ■ Water (water main construction, maintenance replacement of old liens) ■ Sewer (new interceptor lines, additional treatment plant capacity, pump stations) o The question that logically follows is whether or not the city has the physical and financial capacity to provide the required services in area to be annexed Annexation Incentives o State Tax Incentive (HB 1425) Municipal annexations - sales and use tax - effective July 2023 ■ Reauthorizes the municipal annexation sales tax credit - 10 years. Cities may impose a sales and use tax in addition to other authorized taxes collected ■ The tax is a credit against the state sales and use tax. The Department of Revenue must collect the taxes on behalf of the city at no cost to the city and must remit the tax to the city ■ The maximum levy amount that may be imposed based on population is changed to: - 0.1 percent for each annexed area in which the population is between 2,000 and 10,000; and - 0.2 percent for each annexed area in which the population is above 10,000 ■ Expands it to all cities and request that the city enter into an interlocal with the county to qualify to use it. The interlocal must address balancing of annexation of commercial, industrial, and residential properties; development, ownership, and maintenance of infrastructure; and potential for revenue sharing. ■ Population thresholds have been lowered to take advantage of the tax incentive ■ A city may not begin to impose the authorized tax after July 1, 2028 How do annexations happen Edmonds City Council Draft Minutes September 5, 2023 Page 15 Packet Pg. 178 8.2.a o Annexation methods identified by MRSC ■ Election Method, Initiative by 10% Petition ■ Election Method, Initiated by Resolution ■ 60% Petition Annexation Method ■ Alternative Petition Annexation Method ■ Annexation for Municipal Purposes ■ Annexation of Federally Owned Areas ■ Annexation of Unincorporated Islands ■ Alternative Unincorporated Island-Interlocal Method of Annexation ■ Interlocal Agreement Method ■ Interlocal Agreement Annexation of Area Served by Fire District(s) ■ City Boundary Line Adjustment 60% petition method — most frequently used 1. Owners of 10% need to initiate (percentage based on property valuation) 2. Council may accept, reject or modify boundaries 3. If boundaries are accepted, then petition circulated to owners of 60% of the property value 4. Filing of petition and determination of sufficiency 5. Hearing on petition before city council 6. Resolution of intent to annex 7. Snohomish County Boundary Review Board approval 8. Annexation ordinance Early Coordination with County Identify any issues with proposed annextion area (informs legal description) Work with existing MAILA / Draft ILA Annexation Method Cnntinoe wrth Anne.t— Met Elation, Petition. ILA Implementation Transfer of Assests nna Permits I�nuL�wn nn:q,rt Elections /Taxing ad—e sage tv Maintenance / Service Ca nty, Or IA, OOq Agreements 45-Day I—'— --a c—, "w. ne,"l Mr. Taraday recognized Snohomish County planners who generously allowed him to use some of their slides in this presentation. Councilmember Nand asked about tax impacts to property owners in the Meadowdale neighborhood; for example, if the City spent X dollars on an annexation study and wanted to pass that cost onto the property owners in the form of a levy. As there are no businesses in that area, she asked how sales and use tax would be assessed or collected. Mr. Taraday answered the cost of the annexation study is not typically passed on to the annexing territory and is usually something the city absorbs. He was not aware of a mechanism to pass the cost on. An annexation can be paired with a utility local improvement district to fund new utilities in the annexing territory; there is specific statutory authority to do that. He wasn't aware of a statute that would allow the city to pass on the cost of the study to the annexing territory. Councilmember Nand wondered what the study would cost, commenting if it was in the range of $50,000, cost recovery may not be worth pursuing. Mr. Taraday explained some topics are evaluated inhouse so there is no money out of pocket other than staff time and taking staff off other tasks. For example the finance director crunches the numbers, public works evaluates the utility situation, planning & Edmonds City Council Draft Minutes September 5, 2023 Page 16 Packet Pg. 179 development determines pre -annexation zoning, etc. To the audience members requesting annexation, Councilmember Nand said it sounded like the 60% petition method would be very successful. She thanked them for their activation and for bringing the issue to the council. Councilmember Buckshnis recalled an Esperance annexation effort in 2018 where all the research was done inhouse. Annexation did not proceed because it was determined to be cost prohibitive; the City needed to get money from Snohomish County and they refused. The Meadowdale area is 47 homes; a citizen prepared some estimated costs. There will need to be an evaluation related to fire, police, sewer, etc. She supported the 60% petition method and moving forward as quickly as possible. Mr. Taraday clarified the next agenda item will be an opportunity to discuss annexation of the Meadowdale neighborhood. This agenda item was intended to be big picture annexation. Councilmember Paine asked how the City's fire protection contract addresses annexation. Mr. Taraday answered it does not address annexation other than Esperance because Edmonds has no MUGA other than Esperance. The comprehensive plan also does not address any annexation other than Esperance. A lot of changes would be required if the City added territory to its MUGA. Councilmember Teitzel asked if an annexation proposal goes to the Boundary Review Board and they change the annexation proposal, does the annexing city have the right to back out. Mr. Taraday answered yes. Councilmember Olson thanked Mr. Taraday for the presentation, commenting she has been through several, but what he added was very valuable. Mayor Nelson declared a brief recess. 3. RESOLUTION TO REQUEST CHANGE IN MEADOWDALE MUNICIPAL URBAN GROWTH AREA Councilmember Olson commented there are a few relevant points and a lot points the council does not need to delve into in-depth at this point. The City does not always have option to change the MUGA; that is related to the comprehensive plan. If the council wants to change the MUGA and have an opportunity to annex this area at any point in the foreseeable future prior to the next comprehensive plan update, this is the time to do it. This is really an administrative step asking Snohomish County and the City of Lynnwood to approve this MUGA boundary change to put these 47 homes inside Edmonds' MUGA. She thanked Zach Bloomfield who did a lot of the work on the resolution and Mr. Taraday who also worked on it. Councilmember Olson said Snohomish County has had 2-3 conversations with her about this and a few with the residents. Snohomish County does not have an issue with it; it is just a matter of Lynnwood and Edmonds saying yes. It could take up to six months for this administrative change to happen so it would be better to move forward as soon as possible. This neighborhood is on septic which is super relevant; the neighbors are aware that the cost would be borne by the neighborhood and not the City via a utility improvement district. Those things are addressed in the next decision related to annexation. This is just a decision whether to make a change in the boundary of the City's MUGA. She spent some time in the neighborhood and it feels like any other neighborhood in Edmonds that she visited while doorbelling. COUNCIL PRESIDENT TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE A RESOLUTION OF THE CITY OF EDMONDS, WASHINGTON, REQUESTING THAT SNOHOMISH COUNTY AND THE CITY OF LYNNWOOD, RESPECTFULLY, CONSULT WITH THE CITY OF EDMONDS CONCERNING THE CITY OF EDMONDS' Edmonds City Council Draft Minutes September 5, 2023 Page 17 Packet Pg. 180 8.2.a REQUEST TO AMEND THE MUNICIPAL URBAN GROWTH AREA BOUNDARIES FOR LYNNWOOD AND EDMONDS SUCH THAT THE SUBJECT PORTION OF UNINCORPORATED MEADOWDALE IS INCLUDED IN THE EDMONDS MUGA. Councilmember Paine asked where this action puts the City in the flowchart displayed in the presentation. Mr. Taraday answered because this area is not currently in the City's MUGA, the City isn't supposed to be planning for it. Changing the MUGA boundary just allows the City to start contemplating this territory becoming part of the City. It does not bind the City to an annexation, but allows the City to begin planning for a possible annexation which is something that technically should not be done in the absence of a MUGA change. Councilmember Paine observed this is before step 1. Mr. Taraday agreed it was step 0. Councilmember Chen observed including these 47 homes in the City's MUGA does not change any administrative costs, revenue, services, etc. Mr. Taraday answered there would be no tax revenue changes or service obligation changes. It just allows the City to start planning for a possible future annexation. There may be inhouse costs associated with that planning exercise, but no revenues or expenses change as result of this resolution. Councilmember Chen said he was supportive if this action will make 47 homeowners feel better. MOTION CARRIED UNANIMOUSLY. 4. COMPREHENSIVE PLAN VISION STATEMENT RESOLUTION Councilmember Olson commented this item is pretty self-explanatory. The council has discussed the vision statement process during previous meetings; City staff and a consultant conducted an extensive process to create a vision statement for the comprehensive plan update process, an optional process, but one she appreciated. Having a vision of where the City will end up means the plan will reflect what the community wants which is the purpose of engaging in that type of exercise. A draft vision statement was prepared as a result of the process but to date it has not been fully validated, amended and approved by council. The intent of this resolution is to take that policy to final and establish a process for doing that. She conferred with the planning board chair to ensure they could handle the associated workload suggested in the resolution and they were on board with it. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON FOR FINALIZING THE CITY OF EDMONDS 2024 COMPREHENSIVE PLAN VISION STATEMENT COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO ADD A WHEREAS CLAUSE, "WHEREAS THE STATE REQUIREMENTS DOES NOT REQUIRE A VISION STATEMENT TO BE PART OF THE COMPREHENSIVE PLAN." Councilmember Buckshnis explained this clarifies the vision statement is not a state requirement. Councilmember Paine questioned the need to amend the vision statement again since it was already amended once before. It is still a proposed draft and the final document is not due until the end of 2024. She asked why this was being done now and requiring more work by the planning board with a very specific deadline. Mayor Nelson requested councilmembers' comment relate to the amendment. UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS TEITZEL, CHEN, BUCKSHNIS, AND OLSON AND COUNCIL PRESIDENT TIBBOTT VOTING YES; COUNCILMEMBERS PAINE AND NAND VOTING NO. Edmonds City Council Draft Minutes September 5, 2023 Page 18 Packet Pg. 181 8.2.a In response to Councilmember Paine's question, Councilmember Olson explained the reason is so during this process, even during the scoping exercise, when asking the public what to change in the comprehensive plan sections, if they knew what was in the comprehensive plan section via a Cliff Note summary and referring to the approved vision statement, they could make suggestions to be added to the scope. The reason for spending time and money to develop a vision statement is so it can guide the process. To honor the time and money that was spent on engagement obtaining great inputs, it should get to final where the council feels good about using it and it actually guides the process. She recalled during past process where a lot of repetition was required such as revisions to the PROS Plan. The value of doing good engagement and developing a final vision statement is it guides the process all the way through and possibly there won't be any revisions at the end if the vision statement is honored throughout. Councilmember Paine did not support the motion for several reasons. It is an iterative process that is already underway. At the end of the process, likely next fall, a lot of people will have looked at it and council can consider it again with all the information. She feared if it kept going around and around, it would never end. She found it funny that the PROS Plan process was brought up, pointing out that was a statistically valid process, and at the end, there were interventions from councilmembers that went outside the normal path and what had been seen as statistically valid that changed input into the PROS Plan outside of public view which she found objectionable and not transparent. For those two reasons and the length of time it will take to do this, she did not support it. Councilmember Buckshnis commented the PROS Plan was to be an update and not rewritten which was why council had to intervene. COUNCILMEMBER BUCKSHNIS MOVED TO ADD A WHEREAS CLAUSE, "WHEREAS THE CITY AS A METHOD OF OBTAINING COMMENTS LIMITED INDIVIDUALS TO ONLY 120 CHARACTERS WHICH WAS A NEW SURVEY TECHNIQUE." MOTION DIED FOR LACK OF A SECOND. Councilmember Nand spoke in favor of the resolution which underscores the importance of public process and input. There has been a lot of criticism about the time, effort and money already invested in the vision statement and the public hearing, but the amount of passion this topic generated is indicative of how important it is for people who are passionate about the City. The steps outlined in the resolution honor that passion and commitment toward creating a vision for the City's future. She respected some of Councilmember Buckshnis' criticisms about the process, but did not think it belonged in the whereas clauses of the resolution and can be discussed internally. Councilmember Buckshnis spoke in support of the resolution and expressed her appreciation to Councilmember Olson for preparing it. She referenced the approved climate action plan which is very GHG centric. She wanted to ensure the planning board was part of this process; they only received a presentation regarding the CAP. Councilmember Chen said he could not support the resolution. The vision statement is the very beginning of the comprehensive plan process and he did not want the council micromanaging the professions doing this work. He understood there was some back and forth regarding the wording of the vision statement, but there is still time to refine and reach a final statement. He acknowledged there was some dissatisfaction/frustration regarding the process. He supported allowing time for staff to refine the vision statement and bring a final version to council. He particularly objected to the revisions suggested by a private citizen (referenced in the section 2 of the therefore section). Councilmember Olson raised a point of clarification, advising there is no intent to bring the vision statement back to council, only the comprehensive plan will come to council. Edmonds City Council Draft Minutes September 5, 2023 Page 19 Packet Pg. 182 8.2.a UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS TEITZEL, BUCKSHNIS, OLSON, AND NAND AND COUNCIL PRESIDENT TIBBOTT VOTING YES; COUNCILMEMBERS CHEN AND PAINE VOTING NO. 10. MAYOR'S COMMENTS Mayor Nelson commented tomorrow is big day for students in the Edmonds School District and he wished them all a wonderful first day of school as well the parents who are preparing their children for their big day. 11. COUNCIL COMMENTS Councilmember Teitzel reported Councilmember Olson and he met with citizens on 76' near Meadowdale today to review a serious problem with safety on a stretch of 76t' where there have been serious traffic accidents over the last 2-3 years. They are very anxious to work with the police and public works departments to determine a way to calm that situation and keep people safe. Council President Tibbott relayed prior to tonight council meeting, there was a volunteer appreciation event at Civic Playfield for volunteers serving on boards and commission. It was a lot of fun and he enjoyed spending time with them. The council is very appreciative of volunteers' involvement and their time, expertise, experience, and exposure to the community that benefits the City. With regard to the start of school, Council President Tibbott urged drivers to watch for students walking to/from school and activities and for pedestrians to watch for vehicles. Councilmember Nand highlighted a nonprofit organization where she serves on the board, Bonanza Rabbit Rescue in Lyden, Washington. She hoped to propose legislation later this year to ban backyard breeders. While camping with friends in unincorporated Skagit County, they found 33 rabbits kept in a 2x8 space, who were starving due to competition for food and water. She and her friends purchased the rabbits for $223 and transported them to the rescue. Anyone interested in supporting their vet bills which will include spay/neuter surgeries and vaccinations so they can be adopted can donate to Bonanza Rabbit Rescue and Adoption Center. Everett recently passed legislation prohibiting the sale of animals. The rabbits they purchased from the backyard breeder were all young so prior generations had already been eaten. The backyard breeders were very nice people; the other animals on their property including goats, geese, chickens, etc. appeared well cared for. What often happens is backyard breeders get in over their heads very quickly; no one wakes up in the morning wanting to commit acts of animal cruelty and abuse. These rabbits are marketed to people who begin as hobbyists and end up with more animals than they know what to do with, creating a burden of thousands of dollars, incredible animal suffering, and trauma to humans who witness it and try to rescue the animals. She assumed legislation banning the sale of animals in Edmonds and backyard breeding would not have a lot of impact, but hopefully with enough momentum it could be countywide and end incredible amounts of animal suffering. Councilmember Paine announced her appointment of Ben Marx, a high qualified arborist with many levels of arboriculture training and tree assessment, to the tree board. She thanked Council President Tibbott and the Council's Legislative Assistant Peterson for organizing the volunteer appreciation event. Councilmember Buckshnis concurred with the comments about the volunteer appreciation event, commenting that was something near and dear to the late Councilmember K. Johnson. Volunteer restoration of the Edmonds Marsh continues on Wednesdays and Saturdays from 9 — 11 a.m. and will include spreading wood chips and working in the water. She, Councilmember Teitzel, Joe Scordino, Bernie Sahala, Oscar Antillon, and Tanner, Bushnell, Department of Ecology, met with the EPA to discuss what can be done. DOE will not have the science on the Edmonds Marsh ready this year and that Edmonds City Council Draft Minutes September 5, 2023 Page 20 Packet Pg. 183 will be delayed until 2024. It was a good meeting, there are interesting standards; it is tricky due to cleanup issues and multiple lawsuits. She was pleased Mr. Antillon had been involved in cleanups like this when he worked for the Navy. 14. ADJOURN With no further business, the council meeting was adjourned at 9:57 p.m. Edmonds City Council Draft Minutes September 5, 2023 Page 21 Packet Pg. 184 8.3 City Council Agenda Item Meeting Date: 09/19/2023 Approval of Council Committee Meeting Minutes September 12, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Committee Meeting minutes as part of the Consent Agenda. Narrative The Council Committee meeting minutes are attached. Attachments: 20230912 PSPHSP Committee 20230912 Finance Committee 20230912 PPW Committee Packet Pg. 185 8.3.a PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL COMMITTEE MEETING September 12, 2023 Elected Officials Present Staff Present Councilmember Vivian Olson (Chair) * Susan McLaughlin, Planning & Dev. Dir. Councilmember Jenna Nand * Leif Bjorback, Building Official Council President Neil Tibbott (ex-officio) * Emily Wagener, HR Analyst Councilmember Diane Buckshnis Jeff Taraday, City Attorney Councilmember Susan Paine Scott Passey, City Clerk * committee member 1. CALL TO ORDER The Edmonds City Council PSPHSP Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 511 Avenue North, Edmonds, at 3:30 p.m. by Councilmember Olson. COMMITTEE BUSINESS 1. Committee Updates ➢ Update on Planning Department Comprehensive Plan Scoping Activities Councilmember Olson read from Ms. McLaughlin's September 6 email; we are not through the initial phase of the scoping for the comprehensive plan outreach. When we are, the consultant will organize additional scoping meetings. Feedback from residents indicated it was a little bit open ended and interest more direction. 2. Title 19 Building and Fire Code Updates Mr. Bjorback explained the building codes are updated approximately every three years. The update begins at a national level where the codes are published and then the State of Washington reviews the building codes, makes amendments, and approved by the state legislature. He reviewed: • Building Codes adopted as of October 29, 2023: o 2021 International Building Code o 2021 International Residential Code o 2021 International Mechanical Code o 2021 International Fuel Gas Code o 2021 International Fire Code 0 2021 International Existing Building Code 0 2021 International Property Maintenance Code o 2021 International Code Council Performance Code 0 2021 Washington State Energy Code 0 2021 Uniform Plumbing Code 0 2021 International Swimming Pool and Spa Code o 2021 International Wildland Urban Interface Code o Current National Electrical Code o WA State Amendments as applicable • Building codes are adopted by ordinance in Edmonds Community Development Code Title 19 Building Code — Commercial o 2021 IBC Significant Changes ■ Some examples Packet Pg. 186 8.3.a 09/12/23 PSPHSP Committee Minutes, Page 2 - New section regulating puzzles rooms - Changes to height and area sections for mass timber construction - Accessibility changes to require automatic door openers on certain occupancies; and increased floor spaces to accommodate larger wheelchairs - Updates to concrete design requirements - State requires EV Charging in most occupancies - New provisions for shipping containers used as buildings Building Code Commercial: Construction and Demolition Material Management o 2021 IBC Optional Appendix P (not mandatory unless adopted by City) ■ Purpose: - To increase the reuse and recycling of construction and demolition materials ■ Applies to: - New buildings - Alterations over 750 sf or $75,000 valuation - Demolition over 750 sf or $75,000 valuation ■ Requirements: - Separate containers for recyclable and non- recyclable materials - Salvage Assessment of materials being removed - Waste Diversion Report at completion Residential Building Code o 2021 IRC Significant Changes ■ EV charging in all new homes with garage (State am. to IRC) ■ Structural requirement changes for wall and roof framing ■ Wind speeds updated for structural design ■ New chapter added by state for existing structures ■ New provisions for Shipping Containers used as houses Residential Building Code - Solar Ready Provision o 2021 IRC Optional Appendix T (not mandatory unless adopted by City) ■ Applies to - New construction - With at least 600 SF of roof area - Oriented within 1000 and 2700of true north ■ Exceptions: Solar ready provisions are not required if: - A permanent on -site solar system is installed - Roof is shaded ■ Requirements - Minimum 300 SF Solar Ready Zone - No obstructions - Capped electrical sleeve thru roof - Electrical service reserved space Residential Building Code - Construction and Demolition Management o 2021 IRC Optional Appendix Y (not mandatory unless adopted by City) ■ Purpose - To increase the reuse and recycling of construction and demolition materials ■ Applies to: - New homes - Alterations over 750 SF or $75,000 valuation - Demolition over 750 SF or $75,000 valuation ■ Requirements: - Separate containers for recyclable and non- recyclable materials - Salvage Assessment of materials being removed - Waste Diversion Report at completion Proposed Title 19 Update o ECDC 19.00 Building Code Packet Pg. 187 8.3.a 09/12/23 PSPHSP Committee Minutes, Page 3 - Updated from 2018 to 2021 version of each published code - Permit timelines increased for applications and permit life - Minor amendments for code clarification and cleanup o ECDC 19.05 Residential Code ■ IRC FS Fire Area calc now includes garage o ECDC 19.25 Fire Code ■ Codification of some South County Fire standards Energy Code - Regulatory Requirements o In the 2009-10 session, the Washington State Legislature passed a law that requires construction permitted under the 2031 state energy code achieve a 70% percent reduction in annual net energy consumption, compared to construction permitted under the 2006 Washington state energy code. Residential Energy Code o 2021 WSEC Significant Changes ■ Air Leakage ■ Attic Insulation ■ Wall Insulation ■ Heating and Cooling Systems ■ Water Heating ■ Lighting ■ Efficiency Package Credits ■ Existing Buildings Commercial Energy Code 0 2021 WSEC Significant Changes ■ Building Envelope ■ Mechanical Systems ■ Water Heating ■ Electrical Power & Lighting ■ Solar Readiness ■ On -site Renewable Energy ■ Efficiency Package Credits ■ Existing Buildings o Solar Readiness ■ Now required in multifamily buildings and commercial buildings (new and significantly altered) ■ Size of solar zone determined as % of roof area ■ Requires providing capacity in electrical panel, route for future wiring, roof penetration sleeve for solar ready zones International Wildland Urban Interface Code - adopted by state o City of Edmonds - Wildland Urban Interface Areas Packet Pg. 188 8.3.a 09/12/23 PSPHSP Committee Minutes, Page 4 o Purpose ■ To mitigate the risk of wildland fire spreading to spreading to wildland areas International Wildland o Construction Requirements: ■ Ignition resistant - Roofs - Eaves - Siding - Glazing - Vents - Decks ■ Spark arrestor on chimney ■ Landscape/ vegetation management ■ Defensible space ■ Fire access structures and from structure fires Urban Interface Code • Timeline o City Council approval of updated Title 19: September 2023 o State adoption of 2021 WSEC and all 2021 Building Codes: ■ WS Building Code Council - Applies to projects applied for on or after the effective date: October 29, 2023 Questions and discussion followed regarding wordsmithing the changes, reasons for proposing extension to the timelines for applications and building permits, whether a public hearing was required or would be helpful, updates related to environmental climate change resilience, basic green building requirements compared to LEED certification, green building forum the City held at the Waterfront Center, changes to special flood hazard areas, support for requiring EV compatibility in new construction, whether the code will impact ADA accessibility, holding a public hearing related to ADA accessibility, updating the Shoreline Management Program to comply with WUI code, impacts of the WUI on other codes/practices, informing the public and developers of the changes, and council decision to adopt optional appendixes. Committee recommendation: Consent agenda 3. Update on City Recruitments Ms. Wagener reported • HR manager and HR assistant - expect to close out hiring in 3-4 weeks • Administrative Services administrative assistant - no response to a verbal offer, may return to applicant pool • Parks seasonal maintenance - doing background on one candidate. A seasonal employee was hired as a full-time park maintenance position necessitating the hiring of another seasonal maintenance • Water maintenance worker - position left open as a new vacancy arose • Capital projects manager and street maintenance laborer - reviewing applications • Fleet maintenance - no applications received. Hiring manager may offer a position to the second top candidate from the last round • Plans examiner and planner positions - department reviewing applications today or in a couple weeks • Domestic violence coordinator - doing background check, anticipated start date November 1 Councilmember Olson reported on police department hiring; there have been 5 hires in 2023, 3 more candidates are scheduled for hire on September 16, one more candidate is at the conditional offer stage with an October 1 hire date. There are currently 12 vacancies in the police department; recruitment and retention is an ongoing process. Packet Pg. 189 8.3.a 09/12/23 PSPHSP Committee Minutes, Page 5 Committee recommendation: Update only. 4. Ordinance Regarding Shopping Carts Councilmember Olson commented the content of the agenda memo is more expansive than what she asked for or expected. Her intent was to move forward with what could be done easily. In addition to communicating with stakeholders about required shopping cart signage, she suggested the following revisions to Attachment A to the ordinance (Chapter 5.45 Shopping Cart Regulations): • Modify 5.45.010 Purpose to read, `It is the primary purpose of this Chapter to require retail establishments in the City of Edmonds to permanently affix identification signage to their shopping carts. it is a , iI . irnnse of thi5 Chapter to make it a misdemeanor to unlawfully rerneve er possess shopping Garts frern retail establishments On the Gity of Edmonds. • Delete 5.45.040.13 Required Shopping Cart Signage regarding enforcement • Remove 5.45.050 Unlawful Removal or Possession of Shopping Carts Questions and discussion followed regarding concern with regulating retail businesses, understanding the financial impacts on retail businesses prior to adopting the regulations, philosophical objection to penalizing victims of a crime (the stores), importance of requiring signage on grocery carts, signage requirements in RCW, including the RCW language in the narrative, collaborating/soliciting feedback from stakeholders before adopting an ordinance, whether the Economic Development Commission could solicit feedback from stakeholders, committee members contacting grocery stores to solicit feedback, and language in the ordinance regarding signage. Committee recommendation: EDC gather feedback from stakeholders 5. Adult Exchange Application Process Referred to Sister City Commission (SSC) Councilmember Olson read from the agenda memo: Background/History: The Sister City Commission is established by the City Council and codified in ECC 10.60. It is the mission of the Edmonds Sister City Commission to promote international communication and understanding through exchanges of people, ideas, and culture. Edmonds and the city of Hekinan, Japan established a relationship on April 5, 1988. The two cities celebrated their 35th anniversary this year. The Edmonds Sister City Commission hosts three exchange programs; two are reciprocal student exchanges (students from Japan visit Edmonds, Edmonds students visit Japan) and an adult anniversary exchange, every 5 years. Recommendation: Forward to full council to approve a motion to refer this item to the Sister City Commission to establish a process for the adult anniversary exchange that will ensure ample public notification fair and equitable application process for Edmonds residents. Questions and discussion followed regarding concern this process is not codified, seeking a recommendation from the SCC regarding the process, whether expenditures related to the mayor's attendance at the anniversary exchange was a gift of public funds, personnel policies related to travel and travel reimbursement, how travel is authorized, employees not being part of previous anniversary exchanges, identifying in the code who attends anniversary exchanges, adding clarity to policies regarding adult anniversary exchange and/or travel reimbursement, codifying anniversary exchange language to ensure councilmembers and citizens are invited, ensuring robust notification and a fair application/interview process for adult exchange, separating the application process from the use of taxpayer funds for travel reimbursement, providing information to SCC to include in their analysis, determining what is a manageable size exchange group, how applicants would be assessed/prioritized, having a broader mix of people in the group, translation services, prioritizing who is selected for the exchange, and the council addressing the use of taxpayer funds for travel reimbursement. Committee recommendation: Consent agenda to refer to SCC for recommendation. Packet Pg. 190 8.3.a 09/12/23 PSPHSP Committee Minutes, Page 6 6. Resolution for a SEIS for Hwy 99 Planned Action Ordinance 4079 Councilmember Buckshnis thanked Councilmembers Olson and Teitzel, Teresa Hollis, Natalie Seitz, Judi Gladstone, and Glen Douglas for the work they did in the last 10 days. She referred to the October 18, 2022 packet that included all the information on this topic. Mr. Taraday explained Ordinance 4077 adopted a subarea plan which are high level comprehensive plan policies and goals, Ordinance 4078 adopted zoning code/development regulations, and Ordinance 4079, the Planned Action Ordinance, essentially exempts development in the subarea that was analyzed in the EIS from SEPA. Reasonable minds can differ whether impacts were properly identified or mitigated. To the question of why it matters if a property is exempt from SEPA, he explained the City then does not have the opportunity to do additional SEPA review and impose further mitigation via SEPA conditions. Other conditions may be applied via implementation of the development code. Absent a PAO, SEPA can be used to mitigate environmental impacts on a project by project basis, however, it is unusual for small projects to have SEPA mitigation imposed because they typically don't have enough impact to justify standalone mitigation measures. In a large project, SEPA can be a powerful tool to mitigate impacts. Councilmember Buckshnis said Ordinance 4079 required review every 5 years which was done in June 2022; the council asked for a SEIS to update the PAO and $250,000 was included in the budget. She referred to a Highway 99 SEIS white paper justification (packet page 235). She proposed transferring the funds for the SEIS from planning & development to the city council so that the city council could oversee the SEIS due to staff's workload. Another option is to repeal Ordinance 4079 and require SEPA for every development. Questions and discussion followed regarding changes in the Highway 99 subarea, including all the background in the council packet, whether the ordinance would be in conflict with the council -approved scope in the VIA contract for the comprehensive plan update, concern with separating Highway 99 from the remainder of the City in the comprehensive plan update, citizens' concern with the blanket upzone, whether concerns related to the Highway 99 subarea could be incorporated in the VIA contract, impact of repealing Ordinance 4079, SEPA review to determine if there are unmitigated significant adverse environmental impacts, concern the City has not complied with the PAO, and concern the Highway 99 subarea had traditionally been underserved and was entirely zoned CG with no mitigation Committee recommendation: Discussion 3. ADJOURN The meeting was adjourned at 5:30 p.m. Packet Pg. 191 8.3.b FINANCE COMMITTEE MEETING September 12, 2023 Elected Officials Present Staff Present Councilmember Will Chen (Chair) * Dave Turley, Administrative Services Director Councilmember Susan Paine * Kim Dunscombe, Deputy Admin. Serv. Director Council President Neil Tibbott (ex-officio)* Oscar Antillon, Public Works Director Councilmember Vivian Olson Scott Passey, City Clerk Councilmember Jenna Nand * committee member 1. CALL TO ORDER The Edmonds City Council Finance Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5th Avenue North, Edmonds, at 5:30 p.m. by Councilmember Chen. 2. COMMITTEE BUSINESS 1. Committee Updates ➢ City's Internal Controls Manual (Green Book) - Do We Have One? Councilmember Chen reviewed: • What is internal control? o Internal control is process used by management to help an entity achieve its objectives • How does internal control work? o Internal control helps an entity (City of Edmonds) o Run operations efficiently and effectively o Report reliable information about its operations o Comply with applicable laws and regulations • How is the Green Book related to internal control? o Standards for Internal Control in the Federal and Local Government, known as the Green Book, sets internal control standards for federal and local entities. • How does an entity (city of Edmonds) use the Green Book? o An entity such as the COE uses the Green Book to design, implement and operate internal controls to achieve its objectives related to operations, reporting and compliance ■ Identify objectives ■ Design controls ■ Controls in place ■ Achieve objectives • Categories of objectives o Operations o Reporting o Compliance • Components of internal controls o Control environment o Risk assessment o Control activities ■ Review and approve an entry before posting — ARPA auditing in 2021, July budget amendments correcting accounting errors ■ Contractors and professional services providers evaluations o Information and communication Packet Pg. 192 8.3.b 09/12/23 Finance Committee Minutes, Page 2 o Monitoring Who would use the Green Book o The mayor and departments head for operation of the city o Finance director for financial reporting o City council for oversight o SAO for auditing the City's operations, reporting, and compliance with laws and regulations Resources o The Green Brook o State Auditor Office regarding internal control Questions and discussion followed regarding professional service provider evaluations, resources required to evaluate professional service providers, and updating internal policies. Committee recommendation: Add to future finance committee agenda. ➢ Introduction of New Deputy Administrative Services Director Mr. Turley introduced Deputy Administrative Services Director Kim Dunscombe and Ms. Dunscombe described her background. Councilmembers introduced themselves. 2. July 2023 Monthly Financial Report Councilmember Chen observed the report is in the packet. Questions and discussion followed regarding the Investment Portfolio Summary and amount invested in Snohomish County LGIP versus State LGIP, timing to access funds in both LGIPs, impacts of moving funds from the Snohomish County LGIP to the State LGIP to increase investment income, directing investments via the investment policy, fluctuating interesting rates between the two pools, and limited expenditures from Fund 116 Building Maintenance Fund. Committee recommendation: Review investment policy at a future finance committee meeting 3. Employee Travel Policy Review Council President Tibbott provided a brief introduction. Questions and discussion followed regarding concern with allowing the use of private vehicles, responsibility for reviewing employees' driving records, what prompted review of the employee travel policy, multiple policies that address employee travel, whether the policies addresses international travel, King County's moratorium on out-of-state travel during the recession, policies outliving people, establishing separate council travel policies, concern raised by a citizen with reimbursing a staff member for SCC travel, inconsistent language in the three policies, who authorizes reasonable and necessary expenses, establishing a dollar amount for travel reimbursement, how higher cost travel expenses should be authorized, and updating the three policies so the language is consistent. Committee recommendation: Future committee agenda item with input from staff. 4. Mid -Year Review Councilmember Chen advised the General Fund Reserve polices requires a status update of the General Fund and Contingency Fund which has not been provided. He and Council President Tibbott compiled a dashboard using amounts from monthly reports to highlight key mid -year amounts. He highlighted current reserve levels on the dashboard which are shown as pending. Mr. Turley took exception to Councilmember Chen's statement that the report required in August has not been provided and assured that information has provided. Councilmember Chen said he had no Packet Pg. 193 8.3.b 09/12/23 Finance Committee Minutes, Page 3 knowledge that a report has been provided. Mr. Turley suggested if the committee wants a fund balance report, they should specify what to include in the report. Council President Tibbott reviewed the Mid -Year Budget Review — January to June 2023 (prepared by Councilmember Chen and Council President Tibbott): Jan -Jun 2023 lan-Jun 2023 Jan -Jun 2023 Budget Budget Adopted April Actual Amendment Amendment Diff % General Fund Total Revenue 23,772,230 24,756,969 (984,739) -3.99% Total Expense 28,704,022 30,336,520 (1,632,498) -5.38% Net (4,931,792) (5,579,551) General Fund Balance Fund Reserve requirement 8,918,686 8,918,686 Current Reserve level Pending Pending ARPA Beginning Balance 11,893,099 11,893,099 ARPA fund spent 3,905,619 3,905,619 Ending Balance 7,987,480 7,987,480 City Assets Cash Balance 68,146,820 Non Cash Assets Future Obligations US$11.9 mil Itd tax GO Imp and rrdg buds (tax-exempt) ser 2021A due 12/01/2041 11,900,000 11,900,000 11,900,000 US$2.695 mil Itd tax GO rfdg bnds (taxable) ser 2021E due 12/01/2041 2.695.000 2.695.000 2.695.000 Questions and discussion followed regarding when the fund reserve is established, creating a mid- year report template, preference for staff to prepare a mid -year budget review, requirement for a comprehensive report on the City's fund balance reserve types that includes the General Fund Operating Reserve balance and the Contingency Reserve Fund balance, information included in the July Monthly Budgetary Financial Report, forecasting using June amounts, providing key data in one report, and fund reserve reporting requirements. Committee recommendation: Review reserve balance policy at a future committee meeting 3. ADJOURN The meeting was adjourned at 6:58 p.m. Packet Pg. 194 8.3.c PARKS & PUBLIC WORKS COMMITTEE MEETING September 12, 2023 Elected Officials Present Staff Present Councilmember Dave Teitzel (Chair) * Oscar Antillon, Public Works Director Councilmember Diane Buckshnis * Angie Feser, Parks, Rec. & Human Serv. Dir. Council President Neil Tibbott (ex-officio) * Rob English, City Engineer Councilmember Vivian Olson Thom Sullivan, Facilities Manager Councilmember Susan Paine Mike De Lilla, Senior Utilities Engineer * committee member Kyle Woods, Parks Project Manager Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council Conference Room, 212 — 5t" Avenue North, Edmonds, at 7:30 p.m. by Councilmember Teitzel. 2. COMMITTEE BUSINESS Committee Updates ➢ WWTP - Status of Sludge Transport System Mr. Antillon reported the issue has been resolved although the processes are still being tweaked. A problem was created with dust in another area of the plant which staff is working on. The system has been upgraded to operate 24 hours/day for a few days. The commissioning process is being finished and testing will begin soon. The updated permit is based on testing. Questions and discussion followed regarding the air pressure system to move sludge within the plant, plans to operate the system 24 hours/day 5 days/week, and reducing the need to transport sludge. ➢ Feasibility Study for Police Substation on Hwy 99 Councilmember Teitzel asked if the old 7-Eleven property had been considered as a possible site for lease or purchase. Mr. Antillon answered the consultant's initial survey did not identify that property because it was not for sale or lease; the survey identified eight properties, two for sale and six for lease. At staff's request, the consultant located the owner of the 7-Eleven property and is discussing their willingness to sell or lease. The police department agrees that site is a good option. Questions and discussion followed regarding why staff was not using Long Bay to identify property, and Long Bay being a subcontractor to Bob Stowe, the consultant doing the evaluation. 2. Johnson Park Property Demolition Contract Approval Ms. Feser reported this is phase 2 for the Shirley Johnson property donated to the City in 2021 that connects Bowdoin Way and Yost Park. The council approved $200,000 in 2023 to secure the site; approximately $77,000 has been spent to remove debris and clean the house's interior. This proposal is to demolish the house and outbuildings. Mr. Woods explained DH Environmental performed the first phase which included removal of approximately twelve 20-yard containers of contaminated/hazardous materials from the house and garage. Three bids were received for phase 2, the winning bid by Sky Corp was $116,000. The project will include removal of invasive weeds, the house, a large garage and an old barn that is 80% collapsed. A mid - November start date is planned with 30 working days. The neighborhood is well aware of the project and there has been no illegal camping, vandalism, break-ins, etc. Packet Pg. 195 8.3.c 09/12/23 PPW Committee Minutes, Page 2 Questions and discussion followed regarding clearing the property for future use, tree plan, removal of invasive blackberries, installation of a new fence on the east side of the property due to blackberries pulling the fence down, phase 3 planned for 2025-2026, how blackberries will be removed, removal of the oil tank if found, whether projects budgeted in 2023 that had not yet been started could be delayed due to higher than expected expenses, use of capital funds for this project, concern buildings on the site are an attractive nuisance, breakdown of the costs, amount of the other bids ($162,00 and $187,000), and estimation that hazmat was approximately one-third of the bid. Committee recommendation: Consent agenda 3. Capital Projects - City Facilities Contract Introductions Thom Sullivan reviewed: Safety Perimeter Decision Package, Public Safety Pedestrian Barrier o JOC process non -responsive. Reached out to All City Fence who provided a very responsive bid and a good timeline for the project. Bid is about $30,000 above budget, but anticipate costs will be $10,000-15,000 within the original estimate. Questions and discussion followed regarding when the project will be completed, need for fencing due to increased security issues, temporary construction fencing for the solar project, automated gates, whether gates will slow response times, pedestrian use of parking lot, and correction to the total price of $74,940. Anderson Center Transom Windows o 2'x2' windows surround all the 1940-50s additions to the building. A past energy project that insulated the roof resulted in the roof and windows at same level resulting in leaks due to the lack of a sill. This project will raise the windows, shrink the vertical size by 4-6", add curb and new window sashes. JC23-12S - Pubic Safety Court ADA Access, JC23-13S - Public Safety Building RR ADA Doors, JC23-15S - Public Safety Lobby East Entrance o Several volunteers need accessibility to meetings at city hall and public safety building. Rather than making improvements to doors at both, Ms. McLaughlin recommended making the public safety building extremely accessible and holding meetings at that location. Upgrades will include motorized ADA doors at the east entrance, hallway/lobby, restroom, and the man door behind the security guard. This was not included in the proposed bond projects, but meets the narrative of building upgrades. JC23-18S - 7th Ave Sidewalk, Curb and Gutter Replacement o In response to Mr. Antillon's request for a JOC bid, a very responsive bid ($288,000) was obtain for this section of sidewalk, one-third the estimated cost with completion in 2023. The sidewalk on 711 needs to be replaced, especially due to increased park use. Mr. Antillon advised approximately $88,000 is available from stormwater for the curb and gutter, leaving approximately $200,000 in unidentified funds. The sidewalk is not ADA compliant and patches are inefficient. Questions and discussion followed regarding why this sidewalk was not rebuilt as part of Civic Playfield project like the sidewalk on 6', difficulty identifying funding due to budget issues, potential funding sources, whether bond funds could be used for this project, and access from 7tn to the inclusive playground. Committee recommendation: Full council 4. Presentation of GFC Analysis and Future Adoption of a GFC Rate Ordinance Mr. De Lilla introduced FCS Group has historically done these analyses and is familiar with the City's finances. The project lead is Chris Gonzalez, Principle, FCS Group. John Ghilaraducci, Principle, FCS Group, is also present to respond to questions. Mr. Gonzalez reviewed: • Background o The GFC is a connection charge that: Packet Pg. 196 09/12/23 PPW Committee Minutes, 8.3.c tqe 3 ■ Is imposed on development to recover an equitable share of system costs ■ Is based on the cost of existing assets and future capital projects ■ Provides a source of funding for capital projects and/or debt service o Current CFCs have been in place since 2014 ■ Calculated in 2011 analysis ■ Approved by Council effective May 2012, phased in from 2012 — 2014 o City requested update to reflect current system costs GFC Methodology GFC per ERU = o Key steps: ■ Define the "cost of the existing system" ■ Compute interest accrued on existing assets ■ Define the capital improvement program ■ Define the applicable system capacity Water GFC Calculation Existing Capital Assets Less: Funding from Grants, Developers, and ULIDs Plus: Construction Work in Progress Plus: Capital Improvement Program Less: Provision for Retirement of Existing Assets Plus: Interest Accrued on Assets Included in Cost Basis Less: Net Outstanding Debt Principal Net Cost Basis ($000s) System Capacity in Meter Equivalents (MEs) The GFC calculation should only include costs funded by the utility 48,855 $18,126 (918) (1,098) 1,380 4,188 92,431 46,502 (5,348) (1,284) 14,583 8,429 147,499 $74,590 23.199 14,772 o Net allocable system cost has almost doubled since 2011 calculation o Current calculation reflects higher estimate of MEs ■ Based on maximum -day supply capacity; 2011 calculation considered 20 years of growth Stormwater GFC Calculation Existing Capital Assets $ 20,990 $ 9,448 Less: Funding from Grants, Developers, and ULIDs (3,054) (2,890) Plus: Construction Work in Progress 4,661 1,278 Plus: Capital Improvement Program 56,341 21,332 Less: Funding from Grants and Developers (8,734) (10,762) Less: Provision for Retirement of Existing Assets (4,290) - Plus: Interest Accrued on Assets Included in Cost Basis 3,883 1,078 Less: Net Outstanding Debt Principal (1,002) (1,778) Net Cost Basis ($000s) $68,795 $17,706 System Capacity in Equivalent Service Units (ESUs) 22,039 22,150 1 An ESU is equivalent to 3.000 square feet of impervious surface area. o Net allocable system cost has almost quadrupled since 2011 calculation o Current calculation reflects slightly lower estimate of ESUs ■ Based on buildable land inventory; 2011 calculation considered 20 years of growth Sewer GFC Calculation Packet Pg. 197 09/12/23 PPW Committee Minutes, 8.3.c me 4 Existing Capital Assets Plus: Construction Work in Progress Less: Funding from ULIDs and Treatment Plant Partner Agencies Plus: Capital Improvement Program Less: Funding from Treatment Plant Partner Agencies Less: Provision for Retirement of Existing Assets Plus: Interest Accrued on Assets Included in Cost Basis Less: Net Outstanding Debt Principal Net Cost Basis ($000s) Svstem Capacity in Ecluivalent Residential Units (ERUs) $87,428 $60,683 31,674 1,343 (45,151) (30,284) 153,277 14,148 (30,039) - (16,191) - 18,236 15,416 (14,425) - $184,809 $61,306 28.010 13.881 o Net allocable system cost has tripled since 2011 calculation o Current calculation reflects higher estimate of ERUs ■ Based on maximum -month flow/loading capacities; reflects recommended change to assign commercial ERUs based on meter size instead of estimated water usage ■ 2011 calculation used residential unit counts and commercial water consumption (750 cubic feet per month per ERU); added 20 years of growth Single -Family GFC Survey Woodinville [1] $7,729 1 $16,393 1$24,122 Bainbridge Island $7,125 1 $12884 1 $20,009 Mukilteo $5,630 1 $12.230 I $17,860 Lake Stevens $3,645 1 $13,500 1 $17,145 Bremerton $6,680 kisw $7,797 I $16,081 Edmonds (Updated) ? {: Y $16,078 Alderwood WWD 1 $4,398 k1,731 $8,795 1 $14,930 Bothell 1 $7,801 11111.731 $5,380 1 $14,918 Shoreline [2] 1_ $6,475 1 $7,728 1 $14,203 Mountlake Terrace $5,422 1 $3.003 1 $4,080 1 $12,505 Monroe $4,111 1 $7,456 1 $11,567 Edmonds (Existing) r r $10,266 Lynnwood f1000 1 $4,000 u Water GFC w Stormwater GFC u Sewer GFC [1] Woodinville WD's sewer GFC includes King County's capacity charge ($72.50 per month for 15 years) [2] Shoreline sewer GFC assuming Edmonds wastewater treatment. Recommendations o Adopt updated GFCs (can phase in if desired) �'1'C•lla��]to] 1II1YGIUA��Ia';la Existing GFC $5,050 per ME $799 per ESU $4,417 per ERU Updated GFC $6,358 per ME $3,122 per ESU $6,598 per ERU o Review GFCs periodically to ensure that they remain consistent with costs Questions and discussion followed regarding future project costs in the GFC per ERU calculation, interest rate used in the calculation, annual cost inflation, charge applicable to new construction or redevelopment that increases meter size, what is included in construction work in progress in 2023 sewer GFC calculation, reasons for the significant increase in stormwater GFC, timing to implement the increased GFC, concern the GFC had not been updated sooner, making periodic inflationary adjustments, information to include in council presentation, and whether to defer the presentation to council until 2024. Committee recommendation: Full council 5. Presentation of Utility Rate Study and Future Adoption of a Utility Rate Ordinance Packet Pg. 198 8.3.c 09/12/23 PPW Committee Minutes, Page 5 Chris Gonzalez, Principle, FCS Group, reviewed: • Background o City has reviewed its utility rates on a 3-year cycle to: ■ Improve ability to weather financial cycles, risks, and disruptions, stabilizing rates ■ Account for changes that are beyond the City's control (Alderwood WWD Rates) ■ Plan for large future capital projects o City has used "pay-as-you-go" strategy to fund annual replacement projects ■ Pros: Lower overall cost, helps avoid deferring maintenance ■ Cons: Higher near -term rates, reduced intergenerational equity - Current customers pay more upfront for facilities oversized for future customers ■ Current study aims to balance near-term/long-term impacts of capital funding strategy • Historical Utility Rate Increases 8/1/2010 7.50% 8/1/2010 8.00% 1/1/2010 0.00% 1/1/2011 7.50% 1/1/2011 8.00% 1/1/2011 0.00% 1/1/2012 7.50% 1/1/2012 8.00% 111/2012 0.00% 1l1/2013 7.50% 1/1/2013 8.00% 1l1/2013 0.00% 1/1/2014 9.00% 1/1/2014 4.50% 1/1/2014 9.50% 1/1/2015 9.00% 1/1/2015 4.50% 1/1/2015 9.50% 1/1/2016 9.00% 1/1/2016 4.50% 1/1/2016 9.50% 1l1/2017 9.00% 1/1/2017 10.00% 1/1/2017 9.50% 1/1/2018 9.00% 1/1/2018 10.00% 111/2018 9.50% 1/1/2019 9.00% 1/1/2019 10.00% 1/1/2019 9.50% 1/1/2020 4.50% 1/1/2020 5.00% 1/1/2020 9.50% 1/1/2021 4.50% 1/1/2021 5.00% 111/2021 9.50% 1/1/2022 4.50% 1/1/2022 5.00% 111/2022 9.50% 2/1/2023 4.00% 2/1/2023 5.00% 2/1/2023 4.00% • Overview of Financial Plan o Defines "cost -based rates" as rates based on aggregate obligations ■ Operating costs ■ Capital project expenditures ■ Debt service payments ■ Other financial needs o Establishes a multi -year financial plan beyond the current budget cycle o Key Elements of Financial Plan: ■ Defining revenues and expenses ■ Developing capital funding strategy ■ Establishing fiscal policy "framework" • Fiscal Policies: Reserves o This analysis assumes the following reserve structure: PurposeReserve ■ 60 days (16%) of operating expenses Operating Fund - Accommodate difference in revenue 1 - Water: = $830,000 expense cycles - Stormwater = $466,000 - Sewer = $840,000 • Segregate funds restricted for capital ■ 2% of plant -in-service Capital Fund ■ Protect against capital cost overruns - Water = $1,031,000 - Stormwater: = $485,000 • Provide for emergency asset replacement - Sewer (Collection System): = $742,000 o Goal: Maintain combined operating/capital balance equal to at least 180 days of operating expenses (policy recommended by bond rating agencies) Questions and discussion followed regarding establishing reserves for utilities and the bond rating when bonds were issued in 2021. Mr. Gonzalez continued his presentation: • Key Assumptions o Annual Cost Inflation o Annual Growth Packet Pg. 199 8.3.c 09/12/23 PPW Committee Minutes, Page 6 ■ General (CPI): 2.5% Water: 0.8% (= 120 new MEs) ■ Labor: 2.0% Stormwater: 0.3% (= 70 new ESUs) ■ Benefits: 3.0% Sewer: 0.8% (= 135 new ERUs) ■ Water Purchases: 8.0% ■ Construction:4.0% o Operating Forecast ■ Rate revenue forecasted based on 2022 actual + growth and 2023 rate increase (4%) ■ Other operating revenue generally based on 2023 Budget 4'7 ■ Operating expenses generally based on 2023 Budget with adjustments for inflation N • Water Utility Capital Needs Forecast c Capital Costs by Year (2023 - 2029) Capital Funding Strategy (2023 - 2029) 2023 2024 2025 2026 2027 2028 2029 ■Transmission/Distribution Reservoirs o $38.6 million in capital projects from 2023 - 2029 ■ Mains: $29.OM ■ Reservoirs: $9.6M o Cash expected to cover = 76% of the planned project costs ■ 24% ($9.2 M) expected to be funded by debt - Total net issuance of $10.0 M increases annual debt service by ❑ $803,000 • Water Utility Revenue Requirement Forecast $16,000,000- $12,000,000 ------ - - $8,000,000 $4,000,000 2023 2024 2025 2026 2027 2028 2029 0&M Expense o Debt Service u Available for Capital -Revenue @ 2023 Rates ---Revenue with Increases Annual Rate Revenue Increase 9.00% 9.00% 9.00% 9.00% 9.00% 8.00% Bimonthly Residential Bill @ 14 ccf $108.48 $118.19 $128.95 $140.52 $153.08 $166.94 $180.21 Change From Prior Year +$9.71 +$10.76 +$11.57 +$12.56 +$13.86 +$13.27 o Rate increases driven by capital funding needs, including cash requirements and debt service • Forecast of Water Utility Reserves (with proposed/projected rate increases) Projected Reserve Balances (Water Operating/Capital) $18,000,000 $9.2 M In bond VA AAA Ann funding for CIP $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 ............................... . Beginning with 2024 bond Issue, minimum balance defined by 180 days of operating expenses 2023 2024 2025 2026 2027 2028 2029 2030 Ending Balance •••••• Minimum Balance Packet Pg. 200 8.3.c 09/12/23 PPW Committee Minutes, Page 7 Questions and discussion followed regarding concern with bonding now when rates are high, anticipated term of the debt, whether the City has the capacity to take on bond debt and do the projects, impact delaying capital projects has on maintenance, council direction for a pay-as-you-go strategy for replacement and bonding for large projects, reservoir capital projects, cost of wholesale water from Alderwood, and inability to use bond proceeds for capital building maintenance projects for utility capital projects. Mr. Gonzalez continued his presentation: • Stormwater Utility Capital Needs Forecast Capital Costs by Year (2023 - 2029) Capital Funding Strategy (2023 - 2029) $8-0 ARPA $7.0 $1.3 M 5% w $6 0 c $5-0 $4 0 ah I 111� $3 0 $2 0 Cash $1 0 , $0.0 2023 2024 2025 2026 2027 2028 2029 o $29.0 million in capital projects from 2023 — 2029 ■ Mains: $14.3 M ■ Lake Ballinger Facility: $3.2 M ■ Perrinville Creek Basin: $7.8 M ■ Other: $3.7M o Utility cash expected to cover = 70% of the planned project costs ■ 25% ($7.4 M) expected to be funded by grants ■ 5% ($1.3 M) expected to be covered with American Rescue Plan Act (ARPA) funds • Stormwater Utility Revenue Requirement Forecast $9,000,000 $6,000,000 $3,000,000 0' 1 $_ ri I 2023 2024 2025 2026 2027 2028 2029 0&M Expense o Debt Service --A Available for Capital —Revenue @ 2023 Rates ---Revenue with Increases Annual Rate Increase 13.00% 13.00% 12.50% 12.00% 0.00% 0.00% Bimonthly Rate per ESU $46.90 $53.00 $59.89 $67.37 $75.46 $75.46 $75.46 Change From Prior Year +$6.10 +$6.89 +$7.48 +$8.09 $0.00 $0.00 o Rate increases driven by capital funding needs • Forecast of Stormwater Utility Reserves (with proposed/projected rate increases) Projected Reserve Balances (Stormwater Operating/Capital) $7,000,000 0, Rate increases through 2027 needed $4,000,000 to meet minimum balance target $3,000,000 $2,000,000.............................................. $1,000,000 Beginning with 2024 water utility bond issue, minimum balance defined by 180 days of operating expenses 2023 2024 2025 2026 2027 2028 2029 2030 —Ending Balance •••..• Minimum Balance Packet Pg. 201 8.3.c 09/12/23 PPW Committee Minutes, Page 8 Questions and discussion followed regarding the infiltration project at Mathay Ballinger, what is included in the Perrinville Creek Basin project, funding for the Perrinville Creek Basin project, and concern the amounts related to ARPA and grants were not accurate. Mr. Gonzalez continued his presentation: • Sewer Utility Capital Needs Forecast Capital Costs by Year (2023 - 20291 Capital Funding Strategy (2023 - 2029) $40.0 $35.0 $30.0 'Co $25.0 $20.0 g $15.0 $10.0 $5.0 $0.0 Debt $41A M WWTP 39% Partners 1 $26.5 M 1\ 25% 2023 2024 2025 2026 2027 2028 2029 u Edmonds Share of Lynnwood W WiP Projects ■ Edmonds W WiP Projects ■ Sewer Projects o $106.4 million in capital projects from 2023 - 2029 ■ Sewer projects: $29.4 M ■ Edmonds WWTP: $53.9 M ■ Lynnwood WWTP: $23.1 M (Edmonds' share) o Sewer utility cash expected to cover = 36% of the planned project costs ■ 25% ($26.5 M) contributed by Olympic View WSD, Mountlake Terrace, and Shoreline • 39% ($41.1 M) expected to be funded by debt - Total net issuance of $45.0 M increases annual debt service by - $3.6 million • Sewer Utility Revenue Requirement Forecast $21,000,000 $18,000,000 _- $15,000,000 _--- ---- $12,000,000 - ago $9,000,000 $6,000,000 $3,000,000 $_ 0 Now 2023 2024 2025 2026 2027 2028 2029 0&M Expense u Debt Service - Available for Capital -Revenue @ 2023 Rates -Revenue with Increases Annual Rate Revenue Increase 10.50% 10.50% 10.00% 10.00% 10.00% 10.00% Bimonthly Residential Bill $106.11 $117.25 $129.56 $142.52 $156.77 $172.45 $189.69 Change From Prior Year +$11.14 +$12.31 +$12.96 +$14.25 +$15.68 +$17.24 o Rate increased driven by capital funding needs, including cash requirements and debt service • Forecast of Sewer Utility Reserves (with proposed/projected rate increases) Protected Reserve Balances (Sewer OperatingiCapital) $18,000,000 $16,000,000 $14,000,000 541.4 M in bond $12,000,000 funding for CIP $10,000,000 $8,000,000 $6,000,000 .......................... ............................ $4,000,000 .................................... Beginning with 2024 water utility bond issue, minimum $2,000,000 balance defined by 180 days of operating expenses 2023 2024 2025 2026 2027 2028 2029 2030 -Ending Balance ..•••. Minimum Balance Packet Pg. 202 8.3.c 09/12/23 PPW Committee Minutes, Page 9 • Bimonthly Single -Family Bill @ 14 ccf Mountlake Terrace $153.49 _ _ 1 $55.92 11 $158.62 1 $368.03 Woodinville (1] $146.16 1$34.671 $166.42 $347.25 Lake Stevens $99.08 1 $42.83 1 $198.00 1 $339.91 Bothell $99.70 1$37.52111 $202.22 1 $339.44 Monroe $101.06 Ili.$184.30 1 $323.80 Bainbridge Island 1 $65.28 fed $210.40 1 $313.35 Shoreline [2] $133.77 1 $54.92 $107.40 1 $295.99 Edmonds (Updated) $288.44 Edmonds (Existing) $261.49 Bremerton 1 $67.52 1 $43.00 1 $149.92 1 $260.44 Mukilteo 1 $74.74 1 $49.67 1 $134.96 1 $259.37 Alderwood WWD $64.06 AdlllllL- $156.94 1 $258.52 Lynnwood $77.28 5132.35 1 $241.32 u Water Rate ■ Stormwater Rate o Sewer Rate [1] Woodinville Water District's sewer rate includes King County's wastewater treatment rate ($104.22 bimonthly) [2] Shoreline sewer rate assuming Edmonds wastewater treatment. Questions and discussion followed regarding the $53.9M total cost of the WWTP, cost of the WWTP nutrient removal project, construction of a new Lynnwood WWTP, and the reason some King County cities' rates are so high. Mr. Gonzalez continued his presentation: • Recommendations o Adopt proposed rate increases for 2024 - 2026 ■ Water: 9.0% per year ■ Stormwater: 12.5 - 13.0% per year ■ Sewer: 10.0 - 10.5% per year Water Bill $108.48 $118.19 $128.95 $140.52 $153.08 $166.94 $180.21 Stormwater Bill 46.90 53.00 59.89 67.37 75.46 75.46 75.46 Sewer Bill 106.11 117.25 129.56 14252 156.77 172.45 189.69 Total Bill $261.49 $288.44 $318.40 $350.41 $385.31 $414.85 $445.36 Change from Prior Year +$26.95 +$29.96 +$32.01 +$34.90 +$29.54 +$30.51 Percent Change from Prior Year +10.3% +10.4% +10.0% +10.0% +7.7% +7.4% o Monitor financial status regularly, considering adjustments as needed ■ Revisit 2027 - 2029 rate increases sometime around 2026 Questions and discussion followed regarding bonding for capital projects, bond term, updating the CIP/CFP with new project estimates, and staff responding to questions emailed by Councilmembers Buckshnis and Teitzel. Committee recommendation: Full council. 6. Franchise Extension for New Cingular Wireless PCS, LLC Memo from City Attorney Jeff Taraday is included in the packet. Committee recommendation: Consent agenda. 3. ADJOURN The meeting was adjourned at 9:55 p.m. Packet Pg. 203 8.4 City Council Agenda Item Meeting Date: 09/19/2023 Approval of Special Meeting Minutes September 12, 2023 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative The Council Special meeting minutes are attached. Attachments: 20230912 Special Meeting Packet Pg. 204 8.4.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES September 12, 2023 ELECTED OFFICIALS PRESENT Neil Tibbott, Council President Vivian Olson, Councilmember Will Chen, Councilmember Diane Buckshnis, Councilmember Susan Paine, Councilmember Dave Teitzel, Councilmember Jenna Nand, Councilmember ELECTED OFFICIALS ABSENT Mike Nelson, Mayor 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Susan McLaughlin, Planning & Dev. Dir. Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The special Edmonds City Council meeting was called to order at 7:01 p.m. by Council President Tibbott virtually and in the City Council Conference Room, 212 — 5tb Avenue North, Edmonds. 2. ROLL CALL 3. APPROVAL OF AGENDA 4. COUNCIL BUSINESS AUTHORIZATION FOR MAYOR TO SIGN AMENDMENT 2 TO INTERLOCAL COOPERATION AGREEMENT WITH SNOHOMISH COUNTY FOR HUD FUNDING Planning & Development Director Susan McLaughlin explained in 1999, the City signed an interlocal cooperation agreement with Snohomish County to be eligible for block grants from the United States Department of Housing and Urban Development (HUD) as part of a consortium of cities. The agreement was last amended in 2014. In June 2023 the City received a letter from Snohomish County indicating the city would automatically requalify for the program under the current agreement and no action was necessary. However, on September I the City received an email from Snohomish County stating an amendment to the agreement was needed in order for the City to continue to be eligible and that the agreement needed to be signed by the mayor by September 15, 2023. The purpose of tonight's special meeting is to authorize the mayor to sign Amendment 2 to the agreement. In response to a question submitted Councilmember Teitzel regarding whether the City has beneiitted from this program and block grants in the past, Ms. McLauglin advised she contacted Snohomish County and Edmonds City Council Draft Minutes September 12, 2023 Page 1 Packet Pg. 205 was told the City has benefitted from block grants in the past. She requested an itemization of the grants the City has received, but did not receive the list in time for tonight's meeting. Councilmember Teitzel asked if the City was a passive recipient of HUD funds or did the City request funding through the program. Ms. McLaughlin explained Snohomish County receives the funds and the City applies for allocation. The City has received funds in the very recent past. Councilmember Teitzel asked how the funding has been used. Ms. McLaughlin reiterated she requested an itemized list, but did not receive it in advance of tonight's meeting. The Edmonds Public Facilities District (Edmonds Center for the Arts) has received block grants as have other community facilities in Edmonds. She relayed it would in Edmonds' best interest to continue the interlocal cooperation agreement because it has served the City well in the past. She did not see any downside to signing the agreement. A minor amendment was made to the 2014 agreement which requires re -authorization of the agreement. Councilmember Nand asked how much money the City has received in the past, how much was anticipated to be received in 2024, and whether the funds could be used for the comprehensive plan update and/or development activity in the Highway 99 subarea. Ms. McLaughlin said with more time to digest the information, there could be a more robust discussion. She suggested scheduling this for future council discussion; she not been involved with Community Development Block Grants (CDBG) program in the past. Councilmember Olson asked staff to define a block grant. Ms. McLaughlin explained block grants include the CDBG, home investment partnerships related to affordable housing, and emergency solution grants. The funds are used to meet affordable housing and community development needs in the community. Councilmember Buckshnis referred to HB 1590 which provides funds through Snohomish County from sales tax. She asked if this agreement would have any impact if the City receives funds via HB 1590. Ms. McLaughlin answered the material she has received from Snohomish County does not indicate the City would be ineligible for funds via HB 1590. The consortium is beneficial to the City because it increases the level of assured funding by partnering with neighboring cities. Aligning with other cities and in partnership with Snohomish County is a more desirable route. Councilmember Buckshnis asked Ms. McLauglin to forward council updated information on HB 1590. Councilmember Chen observed this is a funding pool available through Snohomish County that various cities can apply for. He asked if Edmonds received a predetermined share or did it depend on the level of need in each community. For example, if Edmonds had a bigger need, did it get a bigger share. Council President Tibbott asked if that information had any bearing on authorizing the mayor to sign the agreement. Ms. McLaughlin answered if the City does not sign the agreement, the City would be ineligible for funding in the three year term. She offered to gather more information regarding Councilmember Chen's question. Councilmember Chen asked the deadline to sign the amendment to the agreement and if there was more time to review it. Ms. McLaughlin answered the deadline was September 15, 2023. She clarified the City did not provide funding; it is a consortium of cities that leverage their ability to receive funds. Councilmember Paine referred to the second whereas in the Interlocal Cooperation Agreement that contains a list of items that the Housing and Community Development Act of 1974 makes federal financial assistance available for. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO AUTHORIZE THE MAYOR TO SIGN AMENDMENT 2 TO THE INTERLOCAL COOPERATION Edmonds City Council Draft Minutes September 12, 2023 Page 2 Packet Pg. 206 8.4.a AGREEMENT WITH SNOHOMISH FOR HUD FUNDING. MOTION CARRIED (6-0-1), COUNCILMEMBER CHEN ABSTAINING. 5. ADJOURN With no further business, the Council meeting was adjourned at 7:15 p.m. Edmonds City Council Draft Minutes September 12, 2023 Page 3 Packet Pg. 207 8.5 City Council Agenda Item Meeting Date: 09/19/2023 Approval of claim checks and wire payment. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #259068 through #259138 dated September 7, 2023 for $231,612.05, checks #259139 through #259247 dated September 14, 2023 for $1,036,020.06 and wire payment of $2,198.99. Staff Recommendation Approval of claim checks and wire payment. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claims 09-07-23 agenda copy Claims 09-14-23 Agenda copy Packet Pg. 208 8.5.a apPosPay Positive Pay Listing Page: 1 9/7/2023 9:15:37AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 070322 A&A LANGUAGE SERVICES INC 259068 9/7/2023 510.00 000135 ABSCO ALARMS INC 259069 9/7/2023 848.09 001528 AM TEST INC 259070 9/7/2023 60.00 079378 ANNA K HAUKSDOTTIR ESTATE 259071 9/7/2023 231.98 069751 ARAMARK UNIFORM SERVICES 259072 9/7/2023 98.66 064341 AT&T MOBILITY 259073 9/7/2023 43.35 001795 AUTOGRAPHICS 259074 9/7/2023 3,138.20 012005 BENDIKSEN & BALL POLYGRAPH 259075 9/7/2023 300.00 074307 BLUE STAR GAS 259076 9/7/2023 2,136.72 072005 BROCKMANN, KERRY 259077 9/7/2023 1,181.70 073029 CANON FINANCIAL SERVICES 259078 9/7/2023 446.76 079324 CENTENNIAL CONTRS, ENT, INC. 259079 9/7/2023 702.63 062975 COLLISION CLINIC INC 259080 9/7/2023 1,000.00 070323 COMCAST BUSINESS 259081 9/7/2023 143.95 079376 COVANTA ENERGY LLC 259082 9/7/2023 35.88 075967 CRONIN, TERESA SUAREZ 259083 9/7/2023 130.00 068190 DATEC INC 259084 9/7/2023 13,134.03 076849 DE SANTIS, ANNE 259085 9/7/2023 130.00 006626 DEPT OF ECOLOGY 259086 9/7/2023 67.00 064531 DINES, JEANNIE 259087 9/7/2023 432.00 076172 DK SYSTEMS 259088 9/7/2023 663.01 008705 EDMONDS WATER DIVISION 259089 9/7/2023 269.96 075200 EDUARDO ZALDIBAR 259090 9/7/2023 130.00 009350 EVERETT DAILY HERALD 259091 9/7/2023 154.80 076751 FALK, NICHOLAS 259092 9/7/2023 94.84 071562 FORMA 259093 9/7/2023 12,751.97 071759 GRANICH ENGINEERED PRODUCTS 259094 9/7/2023 2,185.69 076542 GRANICUS 259095 9/7/2023 6,870.35 079113 HOLLY RUIZ LLC 259096 9/7/2023 264.00 067862 HOME DEPOT CREDIT SERVICES 259097 9/7/2023 1,505.19 067862 HOME DEPOT CREDIT SERVICES 259098 9/7/2023 158.80 014940 INTERSTATE BATTERY SYSTEMS 259099 9/7/2023 207.46 072422 JE HORTON INTERPRETING SVCS 259100 9/7/2023 260.00 078946 KITCHENS, KYLEE 259101 9/7/2023 360.00 079347 LAKESHIRTS ZEPHYR LLC 259102 9/7/2023 1,108.28 078471 LEMM, KEVIN 259103 9/7/2023 412.10 078470 LEVESON, NANCY ANN 259104 9/7/2023 130.00 073603 LIGHTHOUSE LAW GROUP PLLC 259105 9/7/2023 120,201.50 076001 LUCIE R BERNHEIM, ATTYAT LAW 259106 9/7/2023 3,437.50 020039 MCMASTER-CARR SUPPLY CO 259107 9/7/2023 159.84 075746 MCMURRAY, LAURA 259108 9/7/2023 160.05 063773 MICROFLEX 259109 9/7/2023 1,461.92 024302 NELSON PETROLEUM 259110 9/7/2023 47.97 075520 NOBLE, LINDA 259111 9/7/2023 130.00 064215 NORTHWEST PUMP & EQUIP CO 259112 9/7/2023 698.36 066628 NW AUTOMOTIVE SUPPLY CO LLC 259113 9/7/2023 126.59 067868 NW TANK & ENVIRONMENTAL 259114 9/7/2023 408.63 075735 PACIFIC SECURITY 259115 9/7/2023 4,337.02 078895 PADILLA, TRACIE 259116 9/7/2023 89.08 072507 PEACE OF MIND OFFICE SUPPORT 259117 9/7/2023 592.00 079345 PHENOVA INC 259118 9/7/2023 481.20 079020 PRECISION LANGUAGE SERVICES 259119 9/7/2023 130.00 046900 PUGET SOUND ENERGY 259120 9/7/2023 185.00 Page: 1 Packet Pg. 209 8.5.a apPosPay Positive Pay Listing 9/7/2023 9:15:37AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 079286 REFINED METAL WORKS LLC 259121 9/7/2023 12,910.75 078906 RIVERA, WHITNEY 259122 9/7/2023 2,099.00 068657 ROBERT HALF 259123 9/7/2023 1,219.23 064769 ROMAINE ELECTRIC 259124 9/7/2023 242.69 079019 ROOT AND LIMB YOGA 259125 9/7/2023 1,012.80 070495 SEPULVEDA, PABLO 259126 9/7/2023 390.00 079374 SHAW, CHRIS 259127 9/7/2023 136.00 063306 SHERWIN-WILLIAMS 259128 9/7/2023 438.49 037375 SNO CO PUD NO 1 259129 9/7/2023 1,156.36 068439 SPECIALTY DOOR SERVICE 259130 9/7/2023 860.25 075025 THE BRANDING IRON LLC 259131 9/7/2023 150.28 072800 TOYOTA LIFT NORTHWEST 259132 9/7/2023 3,880.82 067865 VERIZON WIRELESS 259133 9/7/2023 13,961.33 067917 WALLY'STOWING INC 259134 9/7/2023 561.84 065035 WASHINGTON STATE PATROL 259135 9/7/2023 280.50 075635 WCP SOLUTIONS 259136 9/7/2023 1,787.51 064213 WSSUATREASURER 259137 9/7/2023 4,450.00 011900 ZIPLY FIBER 259138 9/7/2023 1,130.14 GrandTotal: 231,612.05 Total count: 71 c m E �a a Q L 3 c ca d s E 0 �a 0 L a a Q a O 0 M Q co M N ti O C) O N E U r c d E s 0 ca Q Page: 2 Packet Pg. 210 8.5.b apPosPay Positive Pay Listing Page: 1 9/14/2023 1:52:57PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 078925 425 MAGAZINE 259139 9/14/2023 500.00 079330 76 INVESTMENT LLC 259140 9/14/2023 14,000.00 076040 911 SUPPLY INC 259141 9/14/2023 3,322.53 065052 AARD PEST CONTROL 259142 9/14/2023 461.90 000135 ABSCO ALARMS INC 259143 9/14/2023 15,801.87 064088 ADT COMMERCIAL 259144 9/14/2023 254.31 000850 ALDERWOOD WATER DISTRICT 259145 9/14/2023 302,254.40 065568 ALLWATER INC 259146 9/14/2023 179.56 074488 ALPHA COURIER INC 259147 9/14/2023 1,041.14 001528 AM TEST INC 259148 9/14/2023 270.00 074306 AMWINS GROUP BENEFITS INC 259149 9/14/2023 8,591.80 069751 ARAMARK UNIFORM SERVICES 259150 9/14/2023 487.14 071377 ARGUELLES, ERIN 259151 9/14/2023 132.00 064341 AT&T MOBILITY 259152 9/14/2023 1,748.19 079382 ATWELL LLC 259153 9/14/2023 18,374.98 001777 AURORA PLUMBING & ELECTRIC 259154 9/14/2023 125.69 070305 AUTOMATIC FUNDS TRANSFER 259155 9/14/2023 3,536.59 075263 AVR PRODUCTION SERVICES LLC 259156 9/14/2023 1,250.00 001835 AWARDS SERVICE INC 259157 9/14/2023 507.33 012005 BENDIKSEN & BALL POLYGRAPH 259158 9/14/2023 1,800.00 073760 BLUELINE GROUP LLC 259159 9/14/2023 29,217.03 075342 BORUCHOWITZ, ROBERT 259160 9/14/2023 1,338.33 072699 BUCHANAN SERVICES INC 259161 9/14/2023 345.64 078083 BUYCE JR, RICHARD J 259162 9/14/2023 18.00 069813 CDW GOVERNMENT INC 259163 9/14/2023 1,256.33 071443 CED - EVERETT 259164 9/14/2023 4,530.50 003510 CENTRAL WELDING SUPPLY 259165 9/14/2023 372.83 035160 CITY OF SEATTLE 259166 9/14/2023 24.36 073135 COGENT COMMUNICATIONS INC 259167 9/14/2023 661.59 070323 COMCAST BUSINESS 259168 9/14/2023 207.21 072746 CONSOR NORTH AMERICA INC 259169 9/14/2023 3,414.50 079198 COSTAR REALTY INFORMATION INC 259170 9/14/2023 475.15 074444 DATAQUEST LLC 259171 9/14/2023 864.00 047450 DEPT OF INFORMATION SERVICES 259172 9/14/2023 285.00 076262 DERRICK, CARLY 259173 9/14/2023 157.66 072885 DICK'STOWING INC 259174 9/14/2023 279.15 064531 DINES, JEANNIE 259175 9/14/2023 492.00 076172 DK SYSTEMS 259176 9/14/2023 4,997.79 007253 DUNN LUMBER 259177 9/14/2023 543.77 078201 EDM LUTHERAN CHURCH LEARN CTR 259178 9/14/2023 10,000.00 007675 EDMONDS AUTO PARTS 259179 9/14/2023 194.94 007725 EDMONDS BAKERY 259180 9/14/2023 80.00 071969 EDMONDS CENTER FOR THE ARTS 259181 9/14/2023 7,000.00 076610 EDMONDS HERO HARDWARE 259182 9/14/2023 232.40 008812 ELECTRONIC BUSINESS MACHINES 259183 9/14/2023 634.17 009350 EVERETT DAILY HERALD 259184 9/14/2023 77.40 065427 FCS GROUP 259185 9/14/2023 3,520.00 079184 FORMA CONSTRUCTION COMPANY 259186 9/14/2023 37,056.94 072634 GCP WW HOLDCO LLC 259187 9/14/2023 2,679.66 074358 GEO-TEST SERVICES 259188 9/14/2023 619.15 075082 GOUDA INCORPORATED 259189 9/14/2023 5,115.00 012199 GRAINGER 259190 9/14/2023 73.53 010900 HD FOWLER CO INC 259191 9/14/2023 5,698.25 Page: 1 Packet Pg. 211 8.5.b apPosPay Positive Pay Listing 9/14/2023 1:52:57PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 079287 HERITAGE PROF PRODUCTS GROUP 259192 9/14/2023 4,092.16 076240 HM PACIFIC NORTHWEST INC 259193 9/14/2023 327.32 061013 HONEY BUCKET 259194 9/14/2023 4,673.12 075966 HULBERT, CARRIE 259195 9/14/2023 5,618.34 076488 HULBERT, MATTHEW STIEG 259196 9/14/2023 600.00 072041 IBS INCORPORATED 259197 9/14/2023 298.69 014940 INTERSTATE BATTERY SYSTEMS 259198 9/14/2023 74.10 062477 KEEP POSTED 259199 9/14/2023 185.50 079384 KENYON, SHERRIE 259200 9/14/2023 159.80 078360 LANGUAGE LINE SOLUTIONS 259201 9/14/2023 235.00 074848 LONG BAY ENTERPRISES INC 259202 9/14/2023 7,433.75 067235 MARYS TOWING INC 259203 9/14/2023 280.67 076264 MONO ROOFTOP SOLUTIONS 259204 9/14/2023 740.35 067834 NATIONAL CONSTRUCTION RENTALS 259205 9/14/2023 39.78 070855 NAVIA BENEFIT SOLUTIONS 259206 9/14/2023 328.25 072739 O'REILLYAUTO PARTS 259209 9/14/2023 246.02 070166 OFFICE OF THE STATE TREASURER 259207 9/14/2023 10,885.39 026200 OLYMPIC VIEW WATER DISTRICT 259208 9/14/2023 2,837.75 064951 OTIS ELEVATOR CO 259210 9/14/2023 110.50 078800 POPA & ASSOCIATES 259211 9/14/2023 600.00 029117 PORT OF EDMONDS 259212 9/14/2023 4,564.65 068697 PUBLIC SAFETY TESTING INC 259213 9/14/2023 242.00 046900 PUGET SOUND ENERGY 259214 9/14/2023 167.82 075770 QUADIENT FINANCE USA INC 259215 9/14/2023 8,000.00 030780 QUIRING MONUMENTS INC 259216 9/14/2023 300.00 061540 REPUBLIC SERVICES #197 259217 9/14/2023 1,708.39 078047 RICH MARKETING LLC 259218 9/14/2023 500.00 068657 ROBERT HALF 259219 9/14/2023 5,511.15 075419 SELLERS, DONALD 259220 9/14/2023 159.80 063306 SHERWIN-WILLIAMS 259221 9/14/2023 136.18 075590 SMARSH INC 259222 9/14/2023 7.65 075543 SNO CO PUBLIC DEFENDER ASSOC 259223 9/14/2023 36,290.00 037375 SNO CO PUD NO 1 259224 9/14/2023 25,981.01 076433 SNOHOMISH COUNTY 911 259225 9/14/2023 79,997.25 070167 SNOHOMISH COUNTY TREASURER 259226 9/14/2023 123.05 038300 SOUND DISPOSAL CO 259227 9/14/2023 1,878.63 079383 SOUTHERN CARLSON INC 259228 9/14/2023 160.68 039775 STATE AUDITOR'S OFFICE 259229 9/14/2023 42,575.66 040430 STONEWAY ELECTRIC SUPPLY 259230 9/14/2023 182.47 073621 TANIMURA, NAOAKI 259231 9/14/2023 2,420.00 075025 THE BRANDING IRON LLC 259232 9/14/2023 55.25 066056 THE SEATTLE TIMES 259233 9/14/2023 2,000.00 072649 THE WIDE FORMAT COMPANY 259234 9/14/2023 232.05 072800 TOYOTA LIFT NORTHWEST 259235 9/14/2023 535.54 079363 TRUGREEN LIMITED PARTNERSHIP 259236 9/14/2023 259.68 070774 ULINE INC 259237 9/14/2023 677.14 079380 VICHAYAPAI, NINA 259238 9/14/2023 1,000.00 079302 VINYL LAB NW LLC 259239 9/14/2023 218.99 047200 WA RECREATION & PARK ASSOC 259240 9/14/2023 498.00 068259 WA ST CRIMINAL JUSTICE 259241 9/14/2023 9,894.00 077785 WASHINGTON KIDS IN TRANSITION 259242 9/14/2023 56,507.23 065035 WASHINGTON STATE PATROL 259243 9/14/2023 198.75 078314 WASTE MGMT DISPOSAL SVC OF OR 259244 9/14/2023 212,894.92 075635 WCP SOLUTIONS 259245 9/14/2023 2,499.51 Page: 2 Packet Pg. 212 apPosPay 9/14/2023 1:52:57PM Positive Pay Listing City of Edmonds 8.5.b Document group: jacobson Vendor Code & Name 071467 WEST COAST PET MEMORIAL 011900 ZIPLY FIBER Check # Check Date Amount 259246 9/14/2023 57.00 259247 9/14/2023 717.41 GrandTotal: 1,036,020.06 Total count: 109 c d E a m L �3 c M W Y V d t C,1 E M V O O L CL Q. Q Q Q V M C d a M N O O N E U c d E t 0 Q Page: 3 Packet Pg. 213 8.6 City Council Agenda Item Meeting Date: 09/19/2023 Johnson Park Property Demolition Contract Approval Staff Lead: Angie Feser and Kyle Woods Department: Parks, Recreation & Human Services Preparer: Angie Feser Narrative This is phase 2 of the Johnson park property demolition project and involves the demolition and removal a house, two outbuildings and other related work. Located at the 9309 Bowdoin Way, the 1-story house with a basement was originally built in 1925 and requires asbestos removal. In addition, this work includes removal of personal item debris found throughout the site, invasive vegetation removal and replacement of shared neighbor cedar fence which was damaged beyond repair due to overgrown vegetation. In preparation for demolition and site cleanup, phase 1 was completed earlier this year. Those contracted services included the collection and removal of hazardous debris filling (12) 20-yard dumpsters found primarily in the house and two outbuildings. A hazardous materials report was also produced prior to the demolition bid, identifying asbestos and lead materials embedded throughout the house which will require hazardous material mitigation prior to demolition activities. This expenditure was initially approved by the City Council during the 2023 budget process as a parks capital improvement program item. Three bids were received for this project with the company Skycorp, Ltd the successful low bid at $115,000. The related contract is attached. The on -site project work is tentatively scheduled to begin in mid -November 2023. Staff Recommendation Staff recommendation is for the Council to authorize the Mayor to execute the attached contract between City of Edmonds and Skycorp to perform demolition of the house, two outbuildings and related work at the park property known as Shirley Johnson park. Background/History This 1-acre property was graciously donated to the city by Shirley Johnson in 2021. The property, which is accessed from Bowdoin Way also has a shared property line and connects to Yost Park on the parks southern boundary. Upcoming plans, scheduled in 2025, include a Master Planning project that uses a combination of park Packet Pg. 214 8.6 system -wide goals (2022 PROS Plan), property opportunities and constraints and community input on the future design and usage for the space. The resulting Master Plan also provides supporting documentation for potential grants of the planned improvements and the ability to identify and work with potential community partners. Attachments: Johnson Property Contract Skycorp Packet Pg. 215 8.6.a City of Edmonds Johnson Property Demolition C578.re SPECIFICATIONS AND CONTRACT DOCUMENTS Packet Pg. 216 8.6.a CITY OF EDMONDS SMALL WORKS CONTRACT (For Use Only on Contracts of $300,000 or less) \ddmdum \n Contract Title: Johnson Property Demolition Project Project No. (if applicable): e578.re Contract Priee/Bid Proposal: Bid Amount, Lump Sum: $ 1D y, 7D0. Sales Tax (10.5%): $ to , 973 . sD Total: $ 1 /S, 673. SIP Contractor: Name: skkyeoep, LTD Address: S2;(v N Ivesr Ave— Ste ill Ar11141)zP41 wh- 3 Phone No: 3(0 — Y;I (o — ff`18'7 :\DDFNDI A14 RKLIVf.0 Ikfl Re,en cd State in which firm was incorporated or where business entity was formed: v4L%fh-;ton Finn has a physical location in Washington State (yes/no): YrS The City shall award a contract based on the lowest acceptable bid for one, all or a combination of the bid schedules in the contract proposal. The combination of bid schedules awarded shall be at the sole discretion of the City. Pursuant to the provisions of RCW 39.04.380, if a bid is received from a nonresident contractor from a state that provides a percentage bidding preference, a comparable percentage disadvantage will be applied to the bid of that nonresident contractor. THIS AGREEMENT is made and entered into by and between the City of Edmonds. a municipal corporation (the "City") and 5kY&orP, I.rV (the "Contractor"). In consideration of the payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree to the following: Scone Of Work. The Contractor shall furnish all materials, equipment and labor to complete the scope of work set forth in Attachment A, attached hereto and made a part hereof by this reference. Page 1 Packet Pg. 217 8.6.a The most recent version of the Washington State Department of Transportation (WSDOT) and APWA Standard Specifications for Road, Bridge and Municipal Construction are the specifications for the project, including the General Requirements, Technical Specifications (Divisions 2 through 9) and Edmonds Standard Details, except as amended, modified, clarified, deleted or expanded in Attachment A. In addition, the following documents, including but not limited to all obligations, plans, specifications, standards and requirements therein, are hereby incorporated in this agreement by reference: Bidder Responsibility. The prime contract bidder shall be qualified pursuant to RCW 39.04.350. and shall submit with the bid a completed and signed Statement of Bidder Qualification Conn. a copy of which is included in Attachment B. Contract Price. The Contractor shall perform the work for the price set forth above. Duration of Agreement. The term of this Agreement shall commence upon execution by the parties. All work under this Agreement shall be completed within 30 working days from the City's issuance of the Notice to Proceed (NTP). Performance Bond. As required under Chapter 39.08 RCW, the Contractor shall provide the CAN, a performance bond (Attachment C) for the full contract amount plus increases covered by change orders issued by the City under this Agreement. The Contractor may choose to provide alternatives to a performance bond when permitted under RCW 39.08.010. Prevailing Wages. The Contractor shall pay prevailing wages in accordance with Chapter 39.12 RCW. A completed Statement of Intent to Pay Prevailing Wages must be submitted to the City for the prime contractor and each subcontractor prior to the first payment. A completed Affidavit of Wages Paid must be submitted to the City for the prime contractor and each subcontractor prior to final payment and/or release of retainage. Labor And Industries Insurance. The Contractor's industrial insurance (workers' compensation) premium status shall be current with the Washington State Department oC Labor and Industries prior to commencement of work under this Agreement and shall be maintained current for the duration of the Agreement. Retainaee. An amount of five percent (5%) of moneys earned by the Contractor may be retained by the City until all requirements under Chapter 60.28 RCW are completed, including satisfactory submittal of all required Affidavits of Wages Paid and verification of current Labor and Industries industrial insurance premium status. Defective or Unauthorized Work. The City reserves the right to withhold payment from the Contractor for any defective or unauthorized work. Defective or unauthorized work includes. without limitation: work and materials that do not conform to the requirements of this Agreement, Page 2 Packet Pg. 218 8.6.a and extra work and materials furnished without the City's written approval. If the Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and the Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" means all reasonable costs incurred by the Cite. including legal costs and attorneys' fees, beyond the maximum contract price under this Agreement. The City further reserves the right to deduct the cost to complete the work. including any additional costs, from any amounts due or to become due to the Contractor. Wai-i-anty. The Contractor shall correct all defects in workmanship and materials within one year from the date of physical completion. When defects are corrected, the warranty for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by the City. The Contractor shall begin to correct any defects within seven (7) days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time, the City may complete the correction and the Contractor shall pay all costs incurred by the City to accomplish the correction. Hold Haimless. The Contractor shall perform all work at the Contractor's risk and the Contractor expressly agrees to hold harmless and indemnify the City, its officers, agents and employees from any and all claims, liability, loss, or damage(s), including costs and reasonable attorneys' fees for - defense of the same that the City may suffer as a result of claims, liability, loss, or damages to any and all persons or property, costs, or judgments against the City which result from, arise out of, or are in any way connected with the work to be performed by Contractor under this Agreement. This expressly includes any and all claims by employees, subcontractors and assignees of Contractor for which Contractor would have immunity under the Workers Compensation Act for purposes of this indemnification only. The foregoing waiver was mutually negotiated by the parties. Insurance. The Contractor shall procure and maintain at its expense during the tens of this Agreement general liability insurance in the minimum amount of $1,000,000 per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage, automobile liability (bodily injury and property insurance) in the minimum amount of $1,000,000; and statutory worker's compensation. The Contractor agrees to furnish the City with a Certificate of Insurance as proof of the appropriate insurance coverage listed above prior to the commencement of all,, - work under this Agreement. The Contractor shall provide the City with additional insured endorsements naming the City of Edmonds, its officers, agents and employees as additional insured for all relevant policies called for herein. Teimination. In addition to any other termination provision in the aforementioned Standard Specifications or applicable law or rule, the City may terminate this Agreement for good cause. -Good cause" shall include, without limitation, any one or more of the following events: 1. The Contractor's refusal or failure to supply a sufficient number of properly skilled workers or proper materials for completion of the work. 2. The Contractor's failure to complete the work within the time specified in this Agreement. 3. The Contractor's failure to make full and prompt payment to subcontractors or for material or labor. 4. The Contractor's failure to comply with any federal, state, or local laws, regulations. rules, or ordinances. Page 3 Packet Pg. 219 8.6.a S. The Contractor's fling for bankruptcy or being adjudged bankrupt. If the City terminates this Agreement for good cause, the Contractor shall not receive iny rin tiler monies due under this Agreement until the contracted work is completed. D:kTE: o fS a z .2023. UITY OF EDMONDS Bv: (Signature) Printed Name: 'Title: CONTRACTOR Bv: I h A /J / ik,//*r Printed Name: w.114, Tittle: i - OFFICIAL AUTHORIZED TO SIGN FOR BIDDER• I declare under penalty of perjury under the laws of the State of Washington that the tbllom ui is tnie and correct: 'llic undersigned Bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (August 7, 2023), the bidder is not a `willful' violator, ac defined in RCW 49.48.082, or of any provisions of chapters 49.46, 49.48, or 49.52 RC'W as determined by a final and binding citation and notice of assessment issued by the Depaitment of Labor and Industries or through a civil judgment entered by a court of limited or general Jurisdiction. 'Signed on the At Ar/iti (city/other Sigitaturc.- / 2 day of ( date) (month) I&M location) Business Address: SU Nw AVF # /1 Ay"N+-ihvt, WA- 1l 922 -a z�(year u!A (state or country) Printed Name and Title: ,K k*" Page 4 11 �o0J92.6-g989 Packet Pg. 220 8.6.a ATTACHMENT A INVITATION TO BID CITY OF LDMONDS The City of Edmonds is releasing a Small Works Project and your firm is hereby invited to submit a bid for the Johnson Property Demolition Project Attached are electronic copies of the Plans, specifications, and contract documents for your frm's bidding purposes. All bid documents can also be found at www.bxwa.com, Posted Projects, Small Public Works, City of Edmonds Written or electronic bid submittals are acceptable. • Electronic bids shall be scanned (Pdf) format and shall be e-mailed to kyle.woodsAedmondswa.aov no later than 2:OOPM, August 21, 2023. • Written bids will be received by the Parks Department's front desk at 700 Main Street, Edmonds, Washington, until 2:00 PM, August21, 2023 , The City recommends electronic bids be submitted by 11:00 am to assure proper delivery. Bids shall be for the construction of the Johnson Properh� Demolition Project and the furnishing of all labor, materials and equipment necessary for this project. The City shall award a contract based on the lowest acceptable bid for one, all or a combination of the bid schedules in the contract proposal. The combination of bid schedules awarded shall be at the sole discretion of the City. Prior to award of contract, the City will prepare a list of all bidders and their bid amounts and have the list open to public inspection and available by telephone inquiry. The City of Edmonds is utilizing the MRSC Small Works Roster for this project. All bidders are required to be approved on the MRSC Small Works Roster before the bid due date. Any bidders not approved on the MRSC Small Works Roster shall be considered a non- responsive bidder. If the lowest acceptable bidder's submittal was in electronic format, this bidder shall supply the City with written paper copy of the bid so that the City can process the contract. This project will be bid lump sum, as written by the bidder on Page 1. The City of Edmonds reserves the right to reject any or all bids, and to waive irregularities or inforinalities in the bid or in the bidding. No bidder may withdraw his bid after the hour set for the opening thereof or before award of contract, unless said award is delayed for a period exceeding sixty calendar days. The City of Edmonds, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252. 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affinnatively ensure that in any contract entered into pursuant to this advertisement. disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this Packet Pg. 221 8.6.a invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. LOCATION, SCOPE OF PROJECT, AND BASIS OF AWARD The project covered by these specifications and bid documents SCOPE OF WORK • Demolition and disposal of an existing residential home (1 story w/ basement), garages sheds, and other structures. • Removal and disposal of hazardous materials identified in the attached hazardous materials building assessment. • Tree removal, tree planting, vegetation removal per plans • Cutting and capping of onsite utilities. • Cedar Fence construction per plans • ARV w/ concrete pad and hotbox per plans • Provide arborist to raise up canopy, as necessary, of a large Big Leaf Maple to avoid damaging the tree, shown as Tree ID# 10 on plan sheet TR. 01 ,.Xll demolition work will be performed in accordance with WISHA Regional Directive TTRD 23.35 Demolition of Buildings with Asbestos Containing Materials. The structure demolition must be performed by a Washington State Certified abatement contractor. A certified Asbestos Supervisor must be present at the work site. Employee exposure monitoring must be performed as required by WAC 296-62-07709. A hazardous materials assessment has been supplied to the City of Edmonds as attached. A PSCAA number has been obtained by the City of Edmonds for this project. The PSCA: \ 4i is 202302350 A demolition permit has been obtained by the City of Edmonds for this project. The contractor «-ill need to obtain a City business license prior the project start. This project consists of the legal and safe removal and disposal of all regulated or specified asbestos -containing materials. All vegetation and other debris greater in size than four (4) inches inches including but not limited to the structure, steps, foundation, driveway, trees and roots, etc. will be removed from the property. The successful bidder will be required to furnish the necessary equipment, materials and labor. All of the above shall be accomplished in accordance with these bid documents, plans and special provisions. Packet Pg. 222 8.6.a ATTACHMENT B STATEMENT OF BIDDER QUALIFICATIONS TO BE DECLARED RESPONSIBLE BIDDER PURSUANT TO RCW 39.04.350 Name of Contractor: Sk-le orP , LI-P Address: 5d4 to Al W ris 1-- AV e Ste. Arl it al tv" , Wk 4 8-2,Z3 Phone Number: Te0-1;L ( -! 70 Fax Number: /( 1� Washington State Dept. of Labor and Industries Worker's Compensation Account No: 210 N,Noyo Washnigton State Dept. of Licensing Contractor's Registration Number: SkYC01- 677 OD Expiration Date: 03�o6/Z \Washington State Uniform Business Identifier No.: 6b,3 —077'33 y (,1Trust have before UBI nwnber before the contract is awarded.) Number of years the contractor has been engaged in the constriction busniess under the present firm name above: IP- At the time of bid submittal, did the contractor have a certificate of contractor registration in compliance ixith Chapter 18.27 RCW, a plumbing contractor license in compliance with Chapter18.106 RCW. an elevator contractor license in compliance with Chapter 70.87 RCW, or an electrical contractor license in compliance with Chapter 19.28 RCW, as required under the provisions of those chapters? yrS' Does the contractor have industrial insurance coverage for its employees working in Washington as required ui Title 51 RCW? _ Y>S Does the contractor have an employment security department number as required in Title 50 RCv\"? (provide number): g173f da I Does the contractor h 3 3 �I a state excise tax registration number as required in Title 82 RCW? (provide number): 6 o�— 07� Has the contractor been disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3)? /t/0 Has the contractor received training on the requirements related to public works and prevailing wage under chapters 39.04 and 39.12 RCW, as required in RCW 39.04.350(1)(f)? Within the three-year period immediately preceding the date of the bid solicitation, was the contractor (determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction) to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW? Pursuant to RCW 39.06.020, the contractor further agrees to verify responsibility criteria for each of its subcontractors and to require each of its subcontractors to both verif y responsibility criteria for its subcontractors and include instant condition for verification requirement SBQ-1 Packet Pg. 223 8.6.a STATEMENT OF SUPPLEMENTAL BIDDER QUALIFICATIONS TO BE DECLARED RESPONSIBLE BIDDER PURSUANT TO RCW 39.04.350 1. At the time of bid submittal, does Contractor owe delinquent taxes to the Washington State Department of Revenue?,vo If ves, does Contractor have a payment plan approved by the Department of Revenue'? 2. Is Contractor currently debarred or suspendeo,, y the federal government? A,&_ 3. Has Contractor complied with all applicable minority and women's business enterprises. disadvantaged business enterprises, and other similar utilization requirements or goals on federally -funded public works projects with such requirements within three years of the bid submittal deadline?y-rs If no, please state any extenuating circumstances regarding this issue. 4. Is Contractor listed as an ineligible contractor on the federal GSA Excluded Parties List System set forth by 31 U.S.0 § 6101 and Executive Order 13496? � 5. Apprenticeship Requirements: a) Has Contractor complied with all apprenticeship requirements of ECC 18.00.050 within one year of the bid submittal deadline? V-f If no, were these requirements accepted or waived in writing by the Mayor or the IN favor's designee pursuant to that section for the applicable project(s)? b) Has Contractor complied with all apprenticeship utilization goals on public works projects having such requirements within three years of the bid submittal deadline? Y'S If no, please state any extenuating circumstances regarding this issue. 6. Has Contractor been convicted of a crime involving bidding on a public works contract within five vears of the bid submittal deadline? .v%-� 7. Subcontractor Responsibility Requirements: a) Does Contractor's standard subcontract form include the subcontractor responsibility language required by RCW 39.06.020? y.-I SBQ-2 Packet Pg. 224 8.6.a b) Does Contractor have an established procedure to validate the responsibility of each of its subcontractors? V►s e) Does Contractor's subcontract form include a requirement that each of its subcontractors shall have and document a similar procedure to determine whether the sub -tier subcontractors with which it contracts are also "responsible" subcontractors as defined by RCW 39.06.020? y,s 8. Does Contractor have a record of excessive claims filed against the retainage or payment bonds for public works projects within three years of the bid submittal deadline? Xlo If yes, please state any extenuating circumstances regarding this issue. 9. Has Contractor successfully completed projects of a similar size and scope as required by the contract documents for this project? d"s If yes, please provide information on such project(s) and contact information for each contracting agency. �na4o+��y ��ry ati•r`S J ssp,-,�► �lzs- � srrr�i�� PI)l Of, h y2s-- (070—Ski eAY Of hrnr Qry,tk 91!kl4r5 Please note. In evaluating whether projects were successfully completed, the City may check mvner references for previous projects and evaluate the owner's assessment of bidder performance, including but not limited to quality control, safety record timeliness of performance, use of skilled personnel, management of subcontractors, availability of and use of appropriate equipment, compliance ivith contract documents, and management of submittals process, change orders and close -nut. 10. Has Contractor had a public works contract terminated for cause by a government agencN within five (5) years of the bid submittal deadline? I/G _. If yes, please state any extenuating circumstances regarding this issue. 11. Has Contractor had judgments entered by a court of law against it within five (5) years of the bid submittal deadline that demonstrate a pattern of failing to meet the terns of contracts? Ala _ If ves, please state any extenuating circumstances regarding this issue. SBQ-3 Packet Pg. 225 8.6.a 12. Does Contractor have a documented pattern of prevailing wage complaints filed against it within five years of the bid submittal deadline that demonstrates a failure to pay workers prevailing wages? wo If ves, please state any extenuating circumstances regarding this issue. 6h ydarp , L. ro Bidder Company (Contractor) Name By Signatttre �%/�ra�lr•vJ Title D iS al z� Date SBQ-4 Packet Pg. 226 8.7 City Council Agenda Item Meeting Date: 09/19/2023 Marchis v. City of Edmonds: approval of settlement agreement Staff Lead: City Attorney Department: City Attorney's Office Preparer: Scott Passey Background/History In July 2022, a lawsuit was brought against the city by Adrian Marchis and Daliborca Megiveron-Marchis. The city council approved a conflict waiver to allow the city to be defended in that lawsuit by Thomas McDonough. Mr. McDonough represented the city during the lawsuit and has negotiated a settlement. Recommendation Approve the settlement agreement and authorize the mayor to sign it. Narrative A public sewer easement exists along the west side of the Marchis property at 7311 Soundview Drive. Adjacent to and north of the subject property, a three lot short plat "Soundview Lane" was developed by Regent Construction. In the course of short plat development, the sewer lateral located within the public sewer easement on the Marchis property was replaced by Regent Construction. Following completion of the required sewer replacement, Marchis filed a lawsuit against Soundview Lane, LLC, Regent Construction, Inc. and the City of Edmonds claiming damages to the Marchis property. Through the permit process, Regent Construction agreed to indemnify the City and therefore, the lawsuit against the City was tendered to Regent Construction. The City was in -turn represented in the lawsuit by Mr. McDonough. All parties subject the lawsuit participated in mediation on July 19, 2023. A CR 2A agreement preceded the attached settlement agreement. Attachments: Settlement Agreement EXECUTED by Plaintiffs Marchis 083023 (00581532xCOFAE) copy 2 Packet Pg. 227 8.7.a SETTLEMENT AGREEMENT AND MUTUAL RELEASE Pursuant to the CR 2A Settlement Agreement executed on July 19, 2023, this Settlement Agreement and Release ("Agreement") resolves all claims that were or could have been brought by Plaintiffs Adrian Marchis and Daliborca Megiveron-Marchis ("Plaintiffs" or the "Marchises") against Defendants Soundview Lane, LLC, Regent Construction, Inc., and City of Edmonds (collectively "Defendants") in Snohomish County Superior Court Cause Number 22-2-03868-31 (the "Lawsuit") and related to work near the Plaintiffs' home located at 7311 Soundview Drive, Edmonds, WA 98020 (the "Project") which is the subject of the Lawsuit. The term "the Parties" includes Plaintiffs and Defendants. RECITALS WHEREAS, the Marchises own in fee simple certain real property commonly known as 7311 Soundview Drive, Edmonds, Washington 98020, Snohomish County Parcel No. 00513600000701, and legally described as follows: THAT PORTION OF TRACT 7, PLAT OF MEADOWDALE SOUND VIEW TRACTS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 11 OF PLATS, PAGE 51, RECORDS OF SNOHOMISH COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 7, THENCE NORTH 7°16'00" EAST ALONG THE WEST LINE THEREOF TO THE NORTHWEST CORNER OF SAID LOT 7; THENCE SOUTH 74°32'23" EAST ALONG THE NORTH LINE THEREOF 85 FEET; THENCE SOUTH 7016'00" WEST 158.85 FEET TO THE SOUTH LINE OF SAID LOT 7; THENCE NORTHWESTERLY ALONG THE SOUTH LINE TO THE TRUE POINT OF BEGINNING (hereinafter, the "Marchis Property"). SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 1 of 10 Packet Pg. 228 8.7.a WHEREAS, the Marchis Property is burdened by a recorded easement for sanitary sewers, under Record No. 2114725, in favor of the City of Edmonds over the following legally described portion of the Marchis Property. The West 10 feet of the following described portion of Lot 7, Meadowdale Sound View Tracts, according to the plat thereof as recorded in Volume 11 of Plats, page 51, records of Snohomish County, Washington. That portion of Lot 7, defined as follows. Beginning at the Southwest corner, said Lot: thence N 71600" E along the West line thereof to the Northwest corner, thence S 74°32'23" E along the North line 85 feet; thence S 71600" W, 158 feet to the South line said lot; thence Northwesterly along the South line to the True Point of Beginning. [the "Easement Area"]. WHEREAS, disputes arose between and among the Parties regarding (among other things) sewer installation work within the Easement Area performed by Regent and/or Soundview pursuant to a permit issued by the City of Edmonds (the "Project"); WHEREAS, the Marchises filed a lawsuit against the Regent, Soundview and the City of Edmonds (collectively, "Defendants") under Snohomish County Superior Court cause no. 22-2-03868-31 (the "Lawsuit"); WHEREAS, on July 19, 2023, the Parties executed a CR 2A Settlement Agreement at the conclusion of a mediation session before Judge (retired) Richard McDermott of JAMS; and WHEREAS, the Parties desire by this Agreement to resolve and settle all claims and disputes among them and dismiss the Lawsuit on the following terms. SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 2 of 10 Packet Pg. 229 8.7.a AGREEMENT NOW THEREFORE, in consideration of the actions, forbearances, settlement amount, and mutual promises of the Parties contained herein, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: A. Incorporation of Recitals. The above recitals are incorporated herein by reference and are material terms hereof. B. Settlement Payment. Within thirty (30) days of execution of this Agreement, Defendants shall pay to the Marchises the total amount of $66,375.00 (the "Settlement Payment"), including a $65,000.00 settlement amount and $1,375.00 for reimbursement of the Marchises' share of the mediator's fees, payable by check made out to Beresford Booth PLLC and delivered to Beresford Booth PLLC, Attn: Todd J. Cook, 145 Third Avenue South, Edmonds, Washington 98020. C. Agreement to Allow Existing Rockeries to Remain in Easement Area. In consideration of the mutual promises set forth herein, the City of Edmonds agrees to allow the existing rockeries located in the Easement Area (as described in the Complaint) to remain in place in the Easement Area and to refrain from taking any action to require the Marchises (or any successor or assign with respect to the Marchis Property) to remove the existing rockeries from the Easement Area; provided, however, that nothing herein authorizes repair or replacement of the rockeries within the Easement Area in the event of future development. H H ra SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 3 of 10 Packet Pg. 230 8.7.a D. Mutual Release of All Claims. (i) Marchises' Release of Regent, Soundview and the City In consideration of the mutual promises set forth herein, the Marchises, for themselves and their respective heirs, assigns, devisees, agents, members, officers, shareholders, directors, affiliates, successors, and attorneys, hereby release and discharge the Regent, Soundview, and the City and their respective former and present affiliates, spouses, officers, directors, members, employees, shareholders, subsidiaries, divisions, predecessors, successors, assigns, insurers, attorneys, and any person or entity claiming by or through them or any of them in addition to any of their successors, beneficiaries, and heirs from any and all claims and/or causes of action they may have or have had against such parties which are in any way related to or arising out of the facts related to the Lawsuit and any and all other claims known and unknown as of the Effective Date of this Settlement Agreement, including but not limited to recovery of attorneys' fees, costs, and expenses, except as otherwise expressly stated herein; provided, however, that such release shall not apply to the Parties' respective rights or obligations established in this Agreement or claims for breach of this Agreement. (ii) Regent's Release of the Marchises, Soundview and the City In consideration of the mutual promises set forth herein, Regent for itself and its respective heirs, assigns, devisees, agents, members, officers, shareholders, directors, affiliates, successors, and attorneys, hereby release and discharge the Marchises, Soundview and the City and their respective former and present affiliates, spouses, officers, directors, members, employees, shareholders, subsidiaries, divisions, SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 4 of 10 Packet Pg. 231 8.7.a predecessors, successors, assigns, insurers, attorneys, and any person or entity claiming by or through them or any of them in addition to any of their successors, beneficiaries, and heirs from any and all claims and/or causes of action they may have or have had against such parties which are in any way related to or arising out of the facts related to the Lawsuit and any and all other claims known and unknown as of the Effective Date of this Settlement Agreement, including but not limited to recovery of attorneys' fees, costs, and expenses, except as otherwise expressly stated herein; provided, however, that such release shall not apply to the Parties' respective rights or obligations established in this Agreement or claims for breach of this Agreement. (iii) Soundview's Release of the Marchises, Regent and the City In consideration of the mutual promises set forth herein, Soundview for itself and its heirs, assigns, devisees, agents, members, officers, shareholders, directors, affiliates, successors, and attorneys, hereby release and discharge the Marchises, Soundview and the City and their respective former and present affiliates, spouses, officers, directors, members, employees, shareholders, subsidiaries, divisions, predecessors, successors, assigns, insurers, attorneys, and any person or entity claiming by or through them or any of them in addition to any of their successors, beneficiaries, and heirs from any and all claims and/or causes of action they may have or have had against such parties which are in any way related to or arising out of the facts related to the Lawsuit and any and all other claims known and unknown as of the Effective Date of this Settlement Agreement, including but not limited to recovery of attorneys' fees, costs, and expenses, except as otherwise expressly stated herein; provided, however, that such release shall not apply to SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 5 of 10 Packet Pg. 232 8.7.a the Parties' respective rights or obligations established in this Agreement or claims for breach of this Agreement. (iv) City of Edmonds's Release of the Marchises, Regent and Soundview In consideration of the mutual promises set forth herein, the City of Edmonds for itself and its heirs, assigns, devisees, agents, members, officers, shareholders, directors, affiliates, successors, and attorneys, hereby release and discharge the Marchises, Regent and Soundview and their respective former and present affiliates, spouses, officers, directors, members, employees, shareholders, subsidiaries, divisions, predecessors, successors, assigns, insurers, attorneys, and any person or entity claiming by or through them or any of them in addition to any of their successors, beneficiaries, and heirs from any and all claims and/or causes of action they may have or have had against such parties which are in any way related to or arising out of the facts related to the Lawsuit and any and all other claims known and unknown as of the Effective Date of this Settlement Agreement, including but not limited to recovery of attorneys' fees, costs, and expenses, except as otherwise expressly stated herein; provided, however, that such release shall not apply to the Parties' respective rights or obligations established in this Agreement or claims for breach of this Agreement. E. Dismissal of Claims Asserted in the Lawsuit. Upon execution of this Agreement and receipt of the afore -mentioned Settlement Payment to Plaintiffs, the Parties agree to execute a Stipulation and Order of Dismissal of the Lawsuit, which shall dismiss all claims asserted by Plaintiffs with prejudice and without an award of fees or costs. SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 6 of 10 Packet Pg. 233 8.7.a F. Integrated Agreement, Additional Terms. This Agreement expresses the full and complete terms of the settlement of all liability claims, whether pleaded or not pleaded and whether arising in contract or tort including all claims for indemnity and/or contribution. Liability for such claims is expressly denied by Defendants. Regardless of the adequacy of the above consideration, the acceptance of this release shall not operate as an admission of liability on the part of Defendants. G. Assumption of Risk. In providing the releases herein, Plaintiffs acknowledge that they may not fully know or comprehend all damages they have incurred, but expressly agree to assume the risk that their past, present and future damages may be greater than currently believed, and that they nevertheless desire to enter into this Agreement. H. Governing Law/Enforcement of Agreement. This Agreement shall be construed and interpreted according to the laws of the State of Washington. I. Joint Effort. Preparation of this Agreement has been a joint effort of the Parties, and the resulting documents shall not be construed more severely against any one of the Parties than against any other. J. Binding Effect. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective legal representatives, successors, or assigns. K. No Admission. The execution of this Agreement affects the settlement of claims, which are disputed, contested, and denied. The Parties understand and agree that nothing herein is intended, nor shall be deemed, nor construed, to be an admission of liability by any other party in any respect. SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 7 of 10 Packet Pg. 234 8.7.a L. Free and Voluntary Agreement. The Parties acknowledge that each has been fully advised by legal counsel concerning the language and legal effect of this Agreement and knowingly enters into this Agreement freely and without coercion of any kind. M. Counterparts. The Parties agree that this Agreement may be executed in counterparts, and that each of the Parties signing this Agreement acknowledges that they have the authority to sign the Agreement on behalf of themselves, or on behalf of the entities noted below. This Agreement may be executed via facsimile or email transmission or original signature and in any number of counterparts, each of which when executed and delivered shall be deemed to be an original, and all of which when taken together shall constitute one and the same Agreement. Photocopies of the entire signed Agreement are effective and valid for any and all purposes as if they were the original signed copy. In the event of a dispute concerning this Agreement or any obligation hereunder, the prevailing parry shall be entitled to recover their reasonable attorneys' fees and costs. N. Authority. The Parties each represent and warrant that they have full power and actual authority to enter into this Agreement and to carry out all actions required of the Parties by this Agreement. All persons executing this Agreement in representative capacities represent and warrant that they have full power and authority to bind their respective corporations and marital communities comprising the Parties, as defined above. O. Acknowledgment. EACH PERSON WHO SIGNS THIS AGREEMENT REPRESENTS AND WARRANTS THAT HE OR SHE: HAS CAREFULLY READ AND FULLY UNDERSTANDS THIS AGREEMENT AND ITS FINAL AND SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 8 of 10 Packet Pg. 235 8.7.a �a 0 BINDING EFFECT; HAS BEEN AFFORDED SUFFICIENT TIME AND a M OPPORTUNITY TO REVIEW THIS AGREEMENT WITH ADVISORS OR 0 ATTORNEYS OF HIS OR HER CHOICE; HAS HAD AN OPPORTUNITY TO M w NEGOTIATE WITH REGARD TO THE TERMS OF THIS AGREEMENT; IS FULLY 0, t� COMPETENT TO MANAGE HIS OR HER OWN BUSINESS AFFAIRS AND TO > A4 s ENTER INTO OR SIGN THIS AGREEMENT; HAS SIGNED THIS AGREEMENT KNOWINGLY, FREELY AND VOLUNTARILY; AND THAT THE ONLY N PROMISES MADE TO INDUCE HIM OR HER TO SIGN THIS AGREEMENT AND RELEASE ARE THOSE STATED HEREIN. P. Effective Date. This agreement shall be effective as of the date of the final signature of the Parties ("Effective Date"). REGENT CONSRTUCTION INC. Print Name: Title: Date: ADRIAN MARC�HIS By: Print Name: Adrian Marchis Date: 08/30/2023 SOUNDVIEW LANE, LCC DALIBORCA MEGIVERON-MARCHIS By: 1�/t /i/ �z By: Print Name: Daliborca Megiveron-Marchis Print Name: Title: Date: Date: 08/30/2023 SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 9 of 10 Packet Pg. 236 8.7.a CITY OF EDMONDS By: Print Name: Title: Date: 7a 0 L Q Q to c 0 E w 0 r U T) s L SETTLEMENT AGREEMENT AND MUTUAL RELEASE— Page 10 of 10 Packet Pg. 237 8.8 City Council Agenda Item Meeting Date: 09/19/2023 Franchise Extension for New Cingular Wireless PCS, LLC Staff Lead: City Attorney's Office Department: City Attorney's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of five -month extension of the franchise granted under ordinance 3441 on the City Council Consent Agenda. Narrative Ordinance 3441 granted to AT&T Wireless, predecessor to New Cingular Wireless ("Permittee"), a twenty-year wireless telecommunications franchise. The Permittee had requested a renewal of the franchise and had hired a series of agents to represent it in this regard. The franchise expired before the parties finished work on a renewal. The city and Permittee desire that the underlying franchise remain in effect for another five months to allow the parties to complete their work. While several franchise terms continue to apply after the franchise expired, an extension ensures that all terms continue to apply. During a five -month extension the city intends to hire an appraiser to recommend fair rents going forward. While state law limits the ability of cities to charge rents for use of the right-of-way in many circumstances, ordinance 3441 fell under one of the limited circumstances allowing rents. If budget permits, the city also intends to hire a technical consultant to assist in evaluating the site. Due to lack of communication of late, the city had issued a notice to the Permittee to remove its facilities from the right-of-way or, if it wished to remain, agree to execute an extension of the franchise. Permittee confirmed it wished to remain and agreed to execute the extension while the parties completed work on a renewal. Alternative Continue negotiations while the franchise is expired. Attachments: FINAL -ordinance 3441 extension Packet Pg. 238 8.8.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO NEW CINGULAR WIRELESS PCS, LLC, A DELAWARE LIMITED LIABILITY COMPANY, SUCCESSOR IN INTEREST TO AT&T WIRELESS SERVICES OF WASHINGTON, LLC, AN OREGON LIMITED LIABILITY COMPANY, D/B/A AT&T WIRELESS ITS SUCCESSORS AND ASSIGNS, AN EXTENSION OF THE FRANCHISE GRANTED UNDER ORDINANCE 3441, ESTABLISHING AN EFFECTIVE DATE RECITALS WHEREAS, New Cingular Wireless PCS, LLC, successor in interest to AT&T Wireless Services of Washington, LLC, an Oregon limited liability company, d/b/a AT&T Wireless; its successors and assigns ("Permittee"), has an existing Master Use Agreement with the City of Edmonds that is ordinance 3441 (the "Underlying Agreement) authorizing the installation of certain macro facilities in the city's right of way with a term of twenty years; and WHEREAS, Permittee has requested a renewal of the Underlying Agreement; and WHEREAS, Permittee and the City have been working on a renewal but have more work to do; and WHEREAS, both Permittee and the City desire that the Underlying Agreement remain in effect for another several months to allow the parties to complete their work; and WHEREAS, the City Council has the authority under RCW 35A.47.040, RCW 35.99.020 and Chapter 20.50 of the Edmonds Community Development Code to grant franchise agreements for the use of city right-of-way. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DOES ORDAIN AS FOLLOWS: Term Extended. The Master Use Agreement authorized by ordinance 3441 (the Underlying Agreement) is amended to extend its term: the term shall extend through January 31, 2024. In all other respects, the Underlying Agreement between the parties is unchanged and shall remain in full force and effect. 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after the passage and publication of an approved summary thereof consisting of the title. 1 Packet Pg. 239 8.8.a APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: CITY OF EDMONDS MAYOR MICHAEL NELSON ATTEST/AUTHENTICATED: CITY CLERK SCOTT PASSEY 2 Packet Pg. 240 8.8.a NEW CINGULAR WIRELESS PCS, LLC By: AT&T Mobility Corporation Its: Manager By: Print Name: Title: STATE OF ) ) SS COUNTY OF ) Date: Before me, , on this day personally appeared , known to me to be the person whose name is subscribed to this instrument and known to me to be the [insert title] of , and acknowledged to me that he/she executed the said instrument for the purposes and consideration therein expressed, on behalf of said corporation, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she is authorized to execute the said instrument and that the seal affixed is the corporate seal of said corporation. Given under my hand and seal of office this day of 52023. My Commission Expires: Notary Public Printed Name 3 Packet Pg. 241 8.8.a SUMMARY ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2023, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, GRANTING TO NEW CINGULAR WIRELESS PCS, LLC, SUCCESSOR IN INTEREST TO AT&T WIRELESS SERVICES OF WASHINGTON, LLC, DB/A AT&T WIRELESS, ITS SUCCESSORS AND ASSIGNS, AN EXTENSION OF THE FRANCHISE GRANTED UNDER ORDINANCE 3441, ESTABLISHING AN EFFECTIVE DATE The full text of this Ordinance will be mailed upon request. DATED this day of 92023. City Clerk, Scott Passey 4 Packet Pg. 242 8.9 City Council Agenda Item Meeting Date: 09/19/2023 Adult Exchange Application Process referred to Sister City Commission Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History The Sister City Commission is established by the City Council and codified in ECC 10.60. It is the mission of the Edmonds Sister City Commission to promote international communication and understanding through exchanges of people, ideas, and culture. Edmonds and the city of Hekinan, Japan established a relationship on April 5, 1988. The two cities celebrated their 35th anniversary this year. The Edmonds Sister City Commission hosts three exchange programs; two are reciprocal student exchanges (students from Japan visit Edmonds, Edmonds students visit Japan) and an adult anniversary exchange, every 5 years. The application process for the student exchange appears on the city website. The next adult anniversary exchange trip is anticipated to be in 2028. Council refers to the Sister City Commission the request to establish a process for the adult anniversary exchange that will ensure ample public notification and a fair and equitable application process for Edmonds residents. This item was reviewed by the PSPHSP on September 12, and the committee agrees this work should be referred to the commission. Video for this committee discussion is available on the city website, if finalized before the packet deadline, the PSPSHP minutes may be included in this agenda packet consent agenda. Recommendation. Approve the motion to refer the Adult Exchange Application Process to the Sister City Commission. Narrative In approving this consent agenda item, the Council is asking the Sister City Commission to propose policy to Council for the 5-year adult anniversary exchange trip by the end of 2024 with the following elements: 1) Include public notice, application and interview process that is similar to notice required for Boards and Commission vacancies (see ECC Chapter 10). Since the contingency members act as ambassadors of our community, should references or other background inquiry be part of the process? 2) Establish a definition of what constitutes "an adult" for the purpose of the adult trip. Packet Pg. 243 8.9 3) Establish contingency size to support a positive experience for the contingency and our counterparts in Hekinan (max total number of people and/or ratio of bilingual Japanese/English speakers to non -Japanese speakers) 4) Is there a desirable mix of the contingency such that a representation of residents from different neighborhoods/geography of Edmonds, and categories (like Mayor, councilmembers, city staff, Sister City commissioners, host families, etc) are represented / included? Packet Pg. 244 8.10 City Council Agenda Item Meeting Date: 09/19/2023 Refer Shopping Cart Outreach Efforts to Economic Development Commission Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History On August 2, 2023, a draft ordinance was presented to Council that would adopt new shopping cart regulations. On September 12, the PSPHSP committee considered a different version of this ordinance focused on the signage on carts requirement, but committee determined there would be value in reaching out to the impacted businesses before proceeding further. The committee discussed directing this topic to the Economic Development Commission for stakeholder input. Minutes for this committee meeting may be included in this agenda packet for approval on consent, the video of this meeting is available on the city website. Recommendation Approve a motion to refer this item to the Economic Development Commission. Narrative Council staff will forward relevant draft ordinances, minutes, and other research assembled on this topic for the Economic Development Commission consideration. Packet Pg. 245 8.11 City Council Agenda Item Meeting Date: 09/19/2023 Capital Projects - City Facilities Contract Introductions Staff Lead: Thom Sullivan Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Facilities Maintenance maintains and operates all City -owned buildings, which total approximately 225,000 square feet of interior space. Major buildings include City Hall, Maxwell-McGinness Public Safety Complex, Frances Anderson Center, Library and Plaza Room, Public Works and Utilities Operational complex, Fire Stations 16, 17, and 20, Meadowdale Clubhouse, Museum, Wade James Theater, Log Cabin, Boys and Girls Club, and Parks buildings. Maintenance and repair activities for these buildings include painting, roofing, carpentry, flooring, plumbing, locksmithing, electrical, heating/ventilation/cooling, and computer cabling. Staff Recommendation Forward to Council Consent agenda 9/19 authorizing award of contracts that were budgeted for in 2023 budget decision packages including Public Safety Pedestrian Barrier and Frances Anderson Center transom windows. Authorize award of requested ADA improvements at Public Safety building that meet bond deferred maintenance narrative. Authorize JOC contract (unspecified funding source) for sidewalk replacement at 7th Ave. adjacent to Civic park. Introduction to contracts for Facilities division capital projects presented September 12, 2023 to Parks and Public Works Committee. Item forwarded to Council for presentation. Narrative The proposed 016 Fund budget is dramatically under spent with contracts awaiting approval and authorization to proceed. Projects include: Police pedestrian barrier and gates (non -bond funded 016.000), Frances Anderson transom window replacement (bond funded 016.000), 7th Ave Sidewalk replacement(non-secured funding source), and Council requested ADA improvements at Public Safety lobby, including ADA access doors at East building entrance, ADA access door to Council chamber/Courtroom, and ADA access to restroom and building lobby (New requests but meet bond dollar narrative). Attachments: Anderson Center Transome Windows JC23-12S - Pubic Safety Court ADA Access JC23-13S - Public Safety Building RR ADA Doors JC23-15S - Public Safety Lobby East Entrance JC23-18S - 7th Ave Sidewalk Curb and Gutter Replacement Public Safety pedestrian barrier Packet Pg. 246 8.11 Safety Perimeter Decision Package Packet Pg. 247 8.11.a Sullivan, Thom From: Alan Carson <notification@getjobber.com> Sent: Friday, August 4, 2023 2:20 PM To: Sullivan, Thom; jell@distinctiveglass.com Subject: Quote from Distinctive Windows Inc - Aug 04, 2023 Attachments: Cityofedmondsandersoncenterwindowatt.pdf 0 U 7 Distinctive Windows�.,�. QUALITY THROUGH EXPERIENCE _ 7 V L6 L _ O U rn m Quote U- Hi City of Edmonds, N r� U d Here is the quote and info for your project at the Anderson Center. Please review this info and let us i a i would like some other options. Q. * Soon as we secure the deposit we will schedule to come demo the two openings and get go sizes fc U i After you review this quote, please don't hesitate to get in touch with us at alan@distinctivewindowsin We look forward in hearing from you. Sincerely, Distinctive Windows Inc Details TOTAL $134,488.63 a 1 Packet Pg. 248 Distinctive QUALITY THROLGH www.DistinctiveWindowsinc.com 6333 212th Street SW Ph: 425.275.9150 Lynnwood, WA 98036 Fax: 425.275.9166 8.11.a /�✓1 c�e�SO� ��'e� S(7iA. Orripr eCe C", Customer: r'r�/_�� 2�s Address:�� Contact: 71 .S (r) Ph#1 email: D w 7v_ D vt S c ( % L cc v1.� JR ISJ— [A-j C:) ex r-7C �s4. cam, 601c— _l A) e W i' Packet Pg. 249 8.11.a Distinctive QUALITY THROUGH www.uistinctiveWindowsinc.com 6333 212th Street SW Lynnwood, WA 98036 Ph: 425.275.9150 Fax: 425.275.9166 Sales C7rrl,-r aFi i+ / V L � Customer: 1�o Address: Contact: Ph#1 i email: Packet Pg. 250 8.11.a Distinctive n H A I ITV TUDniir_u 6333 212th Street SW Lynnwood, WA 98036 Sales Order # Customer: Address: Contact: --T Ph#1 email: Ph: 425.275.9150 Fax: 425.275.9166 l i '�- Lk:E�y-,e I Qom( 4iell-P I� Packet Pg. 251 Distinctive 0 11 A I ITV Tu DAll ru 6333 212th Street SW Lynnwood, WA 98036 W X Ph: 425.275.9150 Fax: 425.275.9166 Sales Order # A��-c4_S'STcSit Customer:c' 1, 1 Y Address: Contact: Ph#1 email: _ 0 �e)e- b� ,c)ltt= -I s Packet Pg. 252 Distinctive QUALITY THRnur,N www.visi,ncuvevvinaowsinc.com 6333 212th Street SW Lynnwood, WA 98036 J W G Ph: 425.275.9150 Fax: 425.275.9166� S vlc' _ 8.11.a an C� cC'S � ^' c�Z� Sales Ord,-r .* I V—r r (I— .._r, v Customer: �r Address: * (:)C)s�— o�s��S_ Contact: L P114 email: �1 Packet Pg. 253 0\ City of Edmonds 8.11.b Job Order Authorization 121 5th Ave N Edmonds, Washington 98020 Job Order Contract Date: 09/07/2023 Job Order #: JC23-12S Project Department/Division: Information Job Order Title: Public Safety Pedestrian Barrier- Court ADA Access Location Name: Public Safety Pedestrian Barrier Brief Scope of Work: Provide and install ADA access equipment to single 36" door into court room. Provide and install electrical to support. Contract Contract: JOC-COE-Saybr-001 Information Contractor: Saybr Contractors, Inc. 3852 South 66th St Tacoma, WA 98409 Project Costs Construction $26,402.96 Construction Sales Tax 10.6% $2,798.71 Gordian Licensing 1.95% $514.86 Sales Tax on License Fee 10.6% $54.57 Gordian Fee 3.05% $805.29 Total: $30,576.39 Schedule Project Duration: Start Date (Planned): Completion Date (Planned): Sign below to approve this Job Order Edmonds Signatory [Under $50K, Director Signs], [$50K - $100K, Mayor Signs], [Over $100K, City Council Approval] Date Job Order Authorization Packet Pg. 254 City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Final Scope of Work Date: 9/7/2023 Job Order Contracting To: John Pallotta From: Thom Sullivan Saybr Contractors, Inc. City of Edmonds 3852 South 66th St 121 5th Ave N Tacoma, WA 98409 Edmonds, WA 98020 (253) 531-2144 4252754515x1379 jpallotta@saybr.com thom.sullivan@edmondswa.gov Contract No: JOC-COE-Saybr-001 Job Order No: JC23-12S Job Order Title: Public Safety Pedestrian Barrier- Court ADA Access Location: Public Safety Pedestrian Barrier 250 5th Ave N Edmonds, WA 98020 Brief Scope of Work: Provide and install ADA access equipment to single 36" door into court room. Provide and install electrical to support. The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Date: 6/16/2023 SCOPE OF WORK Contract Name and No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: Public Safety Pedestrian Barrier: Court ADA Access ff-Trflff• :1:M Work Location: City of Edmonds 250 5th Ave N Edmonds, WA 98020 Final Scope of Work Packet Pg. 255 8.11.b Saybr Project Manager: Cory Holien (cholien(@saybr.com) (253) 363-3085 Work Hours: Day shift Monday through Friday, including overtime hours if required Estimated Duration: TBD Days following NTP Long Lead Items: Long Lead Items TBD Procurement: Procurement Items and Duration TBD Project Summary: Install ADA compliant hardware to door located to the south of the security officer station. This will bring the building into ADA required compliance. GENERAL INFORMATION: 1. This Scope of Work is based on the information received at the Joint Scoping Meeting held on 6/21/2023, Thom Sullivan and Clayton Parrish Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 2. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 3. Contractors will be responsible for their own waste disposal. 4. The project time constraints may require additional overtime hours. 5. Project requires Federal Prevailing Wages to be paid and submission of weekly certified payrolls. 6. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. TECHNICAL SCOPE OF WORK: General Construction All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: Demolition Work performed by Subcontractor i. Demo existing door hardware to include: existing door closure. a. Any drywall that needs to be removed to provide access for electrical equipment. Final Scope of Work Packet Pg. 256 8.11.b b. Any casework that needs to be accessed for electrical equipment. c. Cleanup and properly dispose of all general construction debris off site Door ADA Compliant Hardware Work performed by Subcontractor Mechanical Operated Closer a. Install ADA Compliant mechanical closure with ADA push buttons on both ingress and egress locations. Match existing ADA hardware and code requirements. b. Provide backing for ADA push buttons. c. Electrical will come out of electrical supply located approximately 75' - 85' in the south end of the building. d. Verify all ADA requirements are meet in the proximity of door for compliance with current ADA Standards e. Cleanup and properly dispose of all general construction debris off site. Electrical Work performed by Subcontractor Provide electrical power for ADA Door hardware. a. Field verify location of electrical supply. b. Electrical will come out of electrical supply located approximately 75' - 85' in the south end of the building. c. Provide pathway and cabling to mechanical closure and ADA push buttons. d. Cleanup and properly dispose of all general construction debris off site. Drywall Repairs & Door/Jamb Repair Work performed by Subcontractor i. Repair and areas affected by installing door hardware or access for electrical. a. Patch and tape as required. b. Repair/patch/paint any holes in doors or jambs. c. Match exist surfaces to existing drywall finish and paint. d. Cleanup and properly dispose of all general construction debris off site. Final Scope of Work Packet Pg. 257 8.11.b ASSUMPTIONS: 1. This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Materials Report. 2. Background check, badging, and escorts will be required for all trades staffing during all construction activities. 3. The existing building requires no additional structural, electrical, mechanical, fire alarm or fire sprinkler upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing structural, electrical, mechanical, fire sprinkler, and fire alarm configurations and components meet all current local, city, and state AHJ codes and requirements. 4. There will be no major alterations to the door and jam assembly. EXCLUSIONS: Exclusion. PERMITS: 1. Building Permit. 2. Electrical Permit. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: i. Mechanical Encloser ii. ADA Accessible Push Buttons 4. O&M Manual 5. Saybr Warranty Letter This Job Order is governed by the Terms and Conditions of Contract indicated above. Thom Sullivan, Facilities Manager John Pallotta, Contractor Program Manager Date Date Final Scope of Work Packet Pg. 258 8.11.b Date: 6/16/2023 CONTRACTORS, INC. Building Relationships SCOPE OF WORK Contract Name and No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: Public Safety Pedestrian Barrier: Court ADA Access Bid No.: 8084 Work Location: City of Edmonds 250 5t" Ave N Edmonds, WA 98020 Saybr Project Manager:Cory Holien (cholien@saybr.com) (253) 363-3085 Work Hours: Day shift Monday through Friday, including overtime hours if required Estimated Duration: TBD Days following NTP Long Lead Items: Long Lead Items TBD Procurement: Procurement Items and Duration TBD Project Summary: Install ADA compliant hardware to door located to the south of the security officer station. This will bring the building into ADA required compliance. GENERAL INFORMATION: 1. This Scope of Work is based on the information received at the Joint Scoping Meeting held on 6/21/2023, Thom Sullivan and Clayton Parrish Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 2. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 3. Contractors will be responsible for their own waste disposal. 4. The project time constraints may require additional overtime hours. 5. Project requires Federal Prevailing Wages to be paid and submission of weekly certified payrolls. 6. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. TECHNICAL SCOPE OF WORK: 1. General Construction All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: 1. Demolition Work performed by Subcontractor 1.1. Demo existing door hardware to include: existing door closure. 1.1.1. Any drywall that needs to be removed to provide access for electrical equipment. Page 1 Saybr Cont packet Pg. 259 8.11.b CONTRACTORS, INC. Building Relationships 1.1.2. Any casework that needs to be accessed for electrical equipment. 1.1.3. Cleanup and properly dispose of all general construction debris off site 2. Door ADA Compliant Hardware Work performed by Subcontractor 2.1. Mechanical Operated Closer 2.1.1. Install ADA Compliant mechanical closure with ADA push buttons on both ingress and egress locations. Match existing ADA hardware and code requirements. 2.1.2. Provide backing for ADA push buttons. 2.1.3. Electrical will come out of electrical supply located approximately 75' — 85' in the south end of the building. 2.1.4. Verify all ADA requirements are meet in the proximity of door for compliance with current ADA Standards 2.1.5. Cleanup and properly dispose of all general construction debris off site. 3. Electrical Work performed by Subcontractor 3.1. Provide electrical power for ADA Door hardware. 3.1.1. Field verify location of electrical supply. 3.1.2. Electrical will come out of electrical supply located approximately 75' — 85' in the south end of the building. 3.1.3. Provide pathway and cabling to mechanical closure and ADA push buttons. 3.1.4. Cleanup and properly dispose of all general construction debris off site. 4. Drywall Repairs & Door/Jamb Repair Work performed by Subcontractor 4.1. Repair and areas affected by installing door hardware or access for electrical. 4.1.1. Patch and tape as required. 4.1.2. Repair/patch/paint any holes in doors orjambs. 4.1.3. Match exist surfaces to existing drywall finish and paint. 4.1.4. Cleanup and properly dispose of all general construction debris off site. ASSUMPTIONS: 1. This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Materials Report. Page 2 Saybr Cont packet Pg. 260 8.11.b CONTRACTORS, INC. Building Relationships 2. Background check, badging, and escorts will be required for all trades staffing during all construction activities. 3. The existing building requires no additional structural, electrical, mechanical, fire alarm or fire sprinkler upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing structural, electrical, mechanical, fire sprinkler, and fire alarm configurations and components meet all current local, city, and state AHJ codes and requirements. 4. There will be no major alterations to the door and jam assembly. EXCLUSIONS: 1. Exclusion. PERMITS: 1. Building Permit. 2. Electrical Permit. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: a. Mechanical Encloser b. ADA Accessible Push Buttons 4. O&M Manual 5. Saybr Warranty Letter Page 3 Saybr Cont packet Pg. 261 ID (Task Name ration IStart IFinish (Predecessors mp a 11 1 1 8.11.b 3,'23 De TIWITIFIS S 1 Publice Safety Pedestrian Barrier - Court 129 days? ADA Access Proposal 80 days Request for Proposal 0 days Joint Scoping Meeting 3 days Scope of work Developed 1 day Proposal Submitted 10 days Proposal Accepted 5 days NTP 2 days Preconstruction 20 days Contracts to Subs 3 days Contracts Returned from Subs 3 days Safety Docs Requested from Subs 3 days Safety Docs Returned from Subs 3 days Submittals 10 days Submittals Requested from Electrical 5 days Subs Submittals Requested from Carpentry 5 days Subs Electrical Submittal Approved by Gov. 5 days Carpentry Submittal Approved by 5 days Gov. Procurement 30 days Electrical Equipement 16 days Carpentry Equipment 30 days Construction 33 days? Pre -construction Meeting 1 day? Demolition 1 day Electrical 1 day Carpentry 1 day Installation 7 days? Electrical 5 days Electrical Final Inspection 1 day? Carpentry 2 days Building Permit Final Inspection 1 day? Internal Pre -final inspection 1 day? Punchlist 1 day? Final Inspection with Gov. 1 day? Demobilze Site 1 day? Project Close-out 15 days O&M Manuals 10 days As-builts 10 days Final Completion 15 days Mon 6/12/23 Thu 12/7/23 Mon 6/12/23 Fri 9/29/23 Mon 6/12/23 Mon 6/12/23 Thu 6/22/23 Mon 6/26/23 Tue 6/27/23 Tue 6/27/23 4 Thu 9/7/23 Wed 9/20/23 Thu 9/21/23 Wed 9/27/23 6 Thu 9/28/23 Fri 9/29/23 7 Thu 9/28/23 Wed 10/25/23 Thu 9/28/23 Mon 10/2/23 Tue 10/3/23 Thu 10/5/23 10 Thu 9/28/23 Mon 10/2/23 Thu 9/28/23 Mon 10/2/23 Thu 9/28/23 Wed 10/11/23 Thu 9/28/23 Wed 10/4/23 Thu 9/28/23 Wed 10/4/23 Thu 10/5/23 Wed 10/11/23 15 Thu 10/5/23 Wed 10/11/23 16 Thu 9/28/23 Wed 11/8/23 Thu 9/28/23 Thu 10/19/23 Thu 9/28/23 Wed 11/8/23 Wed 10/4/23 Fri 11/17/23 19 Wed 10/4/23 Wed 10/4/23 8 Thu 11/9/23 Thu 11/9/23 Thu 11/9/23 Thu 11/9/23 Thu 11/9/23 Thu 11/9/23 Thu 11/9/23 Fri 11/17/23 Thu 11/9/23 Wed 11/15/23 Thu 11/16/23 Thu 11/16/23 28 Thu 11/9/23 Fri11/10/23 Fri 11/17/23 Fri 11/17/23 29,30 Mon 11/13/23 Mon 11/13/23 30 Tue 11/14/23 Tue 11/14/23 32 Wed 11/15/23 Wed 11/15/23 33 Thu 11/16/23 Thu 11/16/23 34 Fri 11/17/23 Thu 12/7/23 35 Fri 11/17/23 Thu 11/30/23 Fri 11/17/23 Thu 11/30/23 Fri 11/17/23 Thu 12/7/23 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Task Project Summary Project: Date: Thu 9/7/23 Split Inactive Task Milestone ♦ Inactive Milestone Summary 1 i Inactive Summary I Manual Task I I Start -only C Deadline ♦ Manual Progress Duration -only Finish -only ] Critical Manual Summary Rollup External Tasks Critical Split .................... Manual Summary External Milestone O Progress Page 1 Q Packet Pg. 262 1 Ok 1i01/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/07/2023 02:33:01 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 7, 2023 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number: JC23-12S Job Order Title: Public Safety Pedestrian Barrier- Court ADA Access Location: Public Safety Pedestrian Barrier Cost Proposal Date: September 7, 2023 Proposal Value: $26,402.96 Division Division Totals 01 General Requirements $12,616.21 08 Openings $6,818.37 26 Electrical $6,968.38 Proposal Total: $26,402.96 The Percentage of Non Pre -Priced on this Proposal: 0.0% By signing the Contractor acknowledges that this Job Order is issued under the provisions of the Contract established in response to Contract #JOC-COE-Saybr-001 by City of Edmonds. The services authorized are within the scope of services set forth in the Contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. John Pallotta, Contractor Program Manager Date Thom Sullivan, Facilities Manager Date Washington State Sales Tax (10.6 ): $2,798.71 Total Price of Construction Including WSST: $29,201.67 8.11.b Price Proposal Detail Package Report Page 1 of 5 Print Date: 09/07/2023 02:33:57 PM PST Packet Pg. 263 Ok Ii01/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/07/2023 02:33:01 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 7, 2023 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number JC23-12S Job Order Title Public Safety Pedestrian Barrier- Court ADA Access Location: Public Safety Pedestrian Barrier Cost Proposal Date: September 7, 2023 Proposal Value: $26,402.96 Record # CSI Number MOD UOM Description Unit Price Factor Total 01 - General Requirements $12,616.21 1 012220000006 HR Carpenter Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 16.00 x $79.61 x 1.3250 = $1,687.73 $1, 687.73 User Note: Carpentry support 2 days 1 man, prepare site for door work 2 012220000009 HR Drywall Finisher Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 16.00 x $85.03 x 1.3250 = $1,802.64 $1, 802.64 User Note: Labor and materials for drywall repair and patching 3 012220000010 HR Electrician Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 48.00 x $87.42 x 1.3250 = $5,559.91 $5,559.91 User Note: Best fit electrical troubleshooting 2 electricians 3 days 4 012220000015 HR Laborer Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 24.00 x $67.63 x 1.3250 = $2,150.63 $2,150.63 User Note: General Laborer for duration of project Price Proposal Detail Package Report 8.11.b Page 2 of 5 Print Date: 09/07/2023 02:33:57 PM PST Packet Pg. 264 8.11.b Price Proposal Detail Package Report Version: 2.0 Approved 09/07/2023 02:33:01 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 5 015423000041 SF 1/2" CD Grade Plywood, Temporary Lumber Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 192.00 x $2.23 x 1.3250 = $567.31 $567.31 User Note: Flooring protection in areas of construction 6 015626000175 Accepted LF 48" High With Posts At 8' On Center, Plastic Mesh Temporary Safety Fence Installation LF User Note: Pedestrian delineation Quantity x Unit Price x Factor = LineTotal 20.00 x $3.00 x 1.3250 = $79.50 $79.50 7 017419000012 EA 10 CY Dumpster (1.5 Ton) "Construction Debris" Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $579.99 x 1.3250 = $768.49 $768.49 User Note: Best fit, removal and handling of construction debris 08 - Openings $6,818.37 8 080513000048 EA Prepare Existing Wood Door (Rated) For Electric Hardware Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $149.54 x 1.3250 = $396.28 $396.28 User Note: Best fit to prepare wood door for electrical ADA hardware 9 087111000416 EA 4 Wire Concealed Circuit Electric Hinge Option Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $266.80 x 1.3250 = $1,060.53 $1, 060.53 User Note: Installation of electric hinges for ADA Closure Device 10 087111002092 EA 3' Push Bar, Fire Rated, Surface Vertical Rods, Exit Device Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $995.54 x 1.3250 = $1,319.09 $1, 319.09 User Note: Best fit, provide and install push bar per code requirements. Price Proposal Detail Package Report Page 3 of 5 Print Date: 09/07/2023 02:33:57 PM PST Packet Pg. 265 8.11.b Price Proposal Detail Package Report Version: 2.0 Approved 09/07/2023 02:33:01 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 087111002410 Accepted EA 15 Amperes At 12 Volt DC, 10 Amperes At 24 Volt DC, Door Hardware Power Supply Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $1,378.04 x 1.3250 = $1,825.90 User Note: Power supplies provided by manufacture per code requirements 12 087111002443 Accepted $1, 825.90 EA Electromagnetic Lock, 1,000 lb. Holding Force, Stainless Steel (Schlage 70) Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $766.58 x 1.3250 = $1,015.72 User Note: Best fit, ADA electric enclosure 13 087111002478 Accepted $1, 015.72 EA 120 Volt AC, 24 Volt AC/DC, 12 Volt DC, Wall Mount, Surface Wiring, Electro- Magnetic Door Release Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $453.15 x 1.3250 = $1,200.85 User Note: Best fit, provide ADA push buttons 26 - Electrical $6,968.38 14 260533130003 CLF 1/2" Electrical Metallic Tubing (EMT) Conduit Assembly With 2 #12 Copper THHN And 1 #12 Copper Insulated Grounding Conductor Accepted Quantity x Unit Price x Factor = LineTotal Installation CLF 3.00 x $703.34 x 1.3250 = $2,795.78 $2,795.78 User Note: Conduit pathway from panel to door location 15 260533160004 Accepted EA 2-1/8" Depth, 4" Square Steel Box Quantity x Unit Price x Factor = LineTotal Installation EA 4.00 x $32.34 x 1.3250 = $171.40 $171.40 User Note: Pull and junction boxes required in pathway from panel to door locations 16 260533160277 Accepted EA Two 20 Amperes, Replacement Duplex Receptacles For RC4 Series Power And Communications Poke Thru Unit Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $79.41 x 1.3250 = $210.44 User Note: Mount and terminate ADA Access Panels Price Proposal Detail Package Report $210.44 Page 4 of 5 Print Date: 09/07/2023 02:33:57 PM PST Packet Pg. 266 8.11.b Price Proposal Detail Package Report Version: 2.0 Approved 09/07/2023 02:33:01 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 17 260533160308 Accepted EA Mosaic Mounting Plate (Wiremold 6MOS) Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $20.34 x 1.3250 = $53.90 User Note: Best fit, mounting plate for ADA Push Buttons 18 262416000004 Accepted $53.90 EA 100 Ampere Rating, 120/240 Volt, 3 Wire, 1 Phase, Main Lugs, 12 Circuit Capacity Assembled Panelboard With Eight 20 Ampere Breakers Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $1,084.93 x 1.3250 = $1,437.53 $1,437.53 User Note: Best fit, branch circuit wiring, busing and termination in electrical panel. 19 262923000002 Accepted EA 3/4 HP, 208/230 Volt Variable Frequency Drive Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $1,735.34 x 1.3250 = $2,299.33 $2,299.33 User Note: Best fit, installation and termination of electrical to ADA Enclosure Proposal Total: $26,402.96 The Percentage of Non Pre -Priced on this Proposal: 0.0% This proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding of the line totals and sub -totals. Price Proposal Detail Package Report Page 5 of 5 Print Date: 09/07/2023 02:33:57 PM PST Packet Pg. 267 0\ City of Edmonds 8.11.c Job Order Authorization 121 5th Ave N Edmonds, Washington 98020 Job Order Contract Date: 09/05/2023 Job Order #: JC23-13S Project Department/Division: Information Job Order Title: Public Safety Pedestrian Barrier- Public Safety Building ADA Doors Location Name: Public Safety Pedestrian Barrier Brief Scope of Work: Public Safety Building public restrooms need lobby door and restroom entry doors converted to motorized ada compliant operation, including wall fixtures. Contract Contract: JOC-COE-Saybr-001 Information Contractor: Saybr Contractors, Inc. 3852 South 66th St Tacoma, WA 98409 Project Costs Construction $42,678.80 Construction Sales Tax 10.6% $4,523.95 Gordian Licensing 1.95% $832.24 Sales Tax on License Fee 10.6% $88.22 Gordian Fee 3.05% $1,301.70 Total: $49,424.91 Schedule Project Duration: Start Date (Planned): Completion Date (Planned): Sign below to approve this Job Order Edmonds Signatory [Under $50K, Director Signs], [$50K - $100K, Mayor Signs], [Over $100K, City Council Approval] Date Job Order Authorization Packet Pg. 268 City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Final Scope of Work Date: 9/5/2023 Job Order Contracting To: John Pallotta From: Thom Sullivan Saybr Contractors, Inc. City of Edmonds 3852 South 66th St 121 5th Ave N Tacoma, WA 98409 Edmonds, WA 98020 (253) 531-2144 4252754515x1379 jpallotta@saybr.com thom.sullivan@edmondswa.gov Contract No: JOC-COE-Saybr-001 Job Order No: JC23-13S Job Order Title: Public Safety Pedestrian Barrier- Public Safety Building ADA Doors Location: Public Safety Pedestrian Barrier 250 5th Ave N Edmonds, WA 98020 Brief Scope of Work: Public Safety Building public restrooms need lobby door and restroom entry doors converted to motorized ada compliant operation, including wall fixtures. The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. This Job Order is governed by the Terms and Conditions of Contract indicated above. Thom Sullivan, Facilities Manager John Pallotta, Contractor Program Manager Date Date Final Scope of Work Packet Pg. 269 Ok 1i01/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/05/2023 11:10:32 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 5, 2023 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number: JC23-13S Job Order Title: Public Safety Pedestrian Barrier- Public Safety Building ADA Doors Location: Public Safety Pedestrian Barrier Cost Proposal Date: September 5, 2023 Proposal Value: $42,678.80 Division Division Totals 01 General Requirements $6,817.87 08 Openings $20,358.71 26 Electrical $15,502.22 Proposal Total: $42,678.80 The Percentage of Non Pre -Priced on this Proposal: 0.0% By signing the Contractor acknowledges that this Job Order is issued under the provisions of the Contract established in response to Contract #JOC-COE-Saybr-001 by City of Edmonds. The services authorized are within the scope of services set forth in the Contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. John Pallotta, Contractor Program Manager Date Thom Sullivan, Facilities Manager Date Washington State Sales Tax (10.6 ): $4,523.95 Total Price of Construction Including WSST: $47,202.75 8.11.c Price Proposal Detail Package Report Page 1 of 6 Print Date: 09/05/2023 11:18:29 AM PS7 Packet Pg. 270 Ok Ii01/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/05/2023 11:10:32 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 5, 2023 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number JC23-13S Job Order Title Public Safety Pedestrian Barrier- Public Safety Building ADA Doors Location: Public Safety Pedestrian Barrier Cost Proposal Date: September 5, 2023 Proposal Value: $42,678.80 Record # CSI Number MOD UOM Description Unit Price Factor Total 01 - General Requirements $6,817.87 1 012220000009 HR Drywall Finisher Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 24.00 x $85.03 x 1.3250 = $2,703.95 $2,703.95 User Note: Patch and repair drywall and door finishes, 3 days 2 012220000010 HR Electrician Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 16.00 x $87.42 x 1.3250 = $1,853.30 $1, 853.30 User Note: Additional electrical support for 2ea electricians for 1 day, covers trouble shooting and miscellaneous labor not include in other insulations. 3 015219000004 WK Americans With Disabilities Act Compliant Portable Chemical Toilet Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 2.00 x $51.68 x 1.3250 = $136.95 User Note: Provide 2ea. temporary restrooms for public access during duration of project. Service facility daily. 4 015219000004 0003 WK For Each Delivery, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 5.00 x $75.00 x 1.3250 = $496.88 User Note: Price Proposal Detail Package Report 8.11.c Page 2 of 6 Print Date: 09/05/2023 11:18:29 AM PS7 Packet Pg. 271 Ok IiU1Ji J Price Proposal Detail Package Report Version: 2.0 Approved 09/05/2023 11:10:32 AM PST ` )0 City of Edmonds 121 5th Ave N Edmonds, Washington 98020 5 015219000006 WK Two Station Portable Handwash Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 2.00 x $43.93 x 1.3250 = $116.41 $116.41 User Note: Provide 2ea. temporary handwash stations for public access during duration of project. Service facility daily. 6 015219000006 0003 WK For Each Delivery, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 2.00 x $75.00 x 1.3250 = $198.75 $198.75 User Note: 7 015616000075 SF 1/2" Plywood For Temporary Floor Protection Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 192.00 x $1.51 x 1.3250 = $384.14 $384.14 User Note: Temporary flooring protection at 3ea. egress locations. 8 015626000175 LF 48" High With Posts At 8' On Center, Plastic Mesh Temporary Safety Fence Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 40.00 x $3.00 x 1.3250 = $159.00 $159.00 User Note: Pedestrian delineation during construction 9 017419000012 EA 10 CY Dumpster (1.5 Ton) "Construction Debris" Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $579.99 x 1.3250 = $768.49 $768.49 User Note: Best fit for handling of construction debris and disposal. 08 - Openings $20,358.71 10 080513000045 EA Prepare Existing Wood Door (Non -Rated) For Cylindrical Lockset Hardware Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 12.00 x $20.21 x 1.3250 = $321.34 $321.34 User Note: Best fit, preparation for ADA hardware on 2ea. bathroom doors both sides Price Proposal Detail Package Report 8.11.c Page 3 of 6 Print Date: 09/05/2023 11:18:29 AM PS7 Packet Pg. 272 8.11.c Price Proposal Detail Package Report Version: 2.0 Approved 09/05/2023 11:10:32 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 11 080513000048 EA Prepare Existing Wood Door (Rated) For Electric Hardware Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $149.54 x 1.3250 = $198.14 $198.14 User Note: Best fit, prepare rated fire door for ADA Hardware. 12 080513000049 EA Prepare Existing Door (Non -Rated) For Electric Hardware Accepted Quantity x Unit Price x Factor = Installation EA 2.00 x $68.70 x 1.3250 = User Note: Preperation for 2ea. bath doors to install wiring for ADA Hardware. 13 087111000416 EA 4 Wire Concealed Circuit Electric Hinge Option Accepted Quantity x Unit Price x Factor = Installation EA 3.00 x $266.80 x 1.3250 = User Note: Installation of hinges on 3ea doors for ADA Closure devises LineTotal $182.06 LineTotal $1, 060.53 14 087111000592 EA Wall Mounted, Bright Chrome Finish, Brass Automatic Door Holder (Ives WS40) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $118.13 x 1.3250 = $469.57 $469.57 User Note: Best fit to provide ADA Paddle Buttons 15 087111002092 EA 3' Push Bar, Fire Rated, Surface Vertical Rods, Exit Device Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $995.54 x 1.3250 = $3,957.27 $3,957.27 User Note: Best fit, per ADA and Egress code provide exit push bars on Public Facilities 16 087111002410 EA 15 Amperes At 12 Volt DC, 10 Amperes At 24 Volt DC, Door Hardware Power Supply Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $1,378.04 x 1.3250 = $5,477.71 $5,477.71 User Note: Power supplies provided by manufacture per code requirements. 17 087111002443 Accepted Price Proposal Detail Package Report EA Electromagnetic Lock, 1,000 lb. Holding Force, Stainless Steel (Schlage 70) Quantity x Unit Price x Factor = LineTotal Page 4 of 6 Print Date: 09/05/2023 11:18:29 AM PS7 Packet Pg. 273 8.11.c Price Proposal Detail Package Report Version: 2.0 Approved 09/05/2023 11:10:32 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation EA 3.00 x $766.58 x 1.3250 = $3,047.16 $3,047.16 User Note: Best fit, ADA electric enclosures 18 087111002467 Accepted EA Removal And Reinstallation Of Door Lockset, Entrance Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $60.66 x 1.3250 = $241.12 User Note: Remove and re -install existing door locks. 19 087111002478 Accepted $241.12 EA 120 Volt AC, 24 Volt AC/DC, 12 Volt DC, Wall Mount, Surface Wiring, Electro- Magnetic Door Release Quantity x Unit Price x Factor = LineTotal Installation EA 9.00 x $453.15 x 1.3250 = $5,403.81 User Note: Best fit, Provide and install ADA door panel buttons 26 - Electrical $15,502.22 20 260533130003 CLF 1/2" Electrical Metallic Tubing (EMT) Conduit Assembly With 2 #12 Copper THHN And 1 #12 Copper Insulated Grounding Conductor Accepted Quantity x Unit Price x Factor = LineTotal Installation CLF 6.00 x $703.34 x 1.3250 = $5,591.55 $5, 591.55 User Note: 3 pathways for three doors. From panel to boxes to doors 21 260533160004 Accepted EA 2-1/8" Depth, 4" Square Steel Box Quantity x Unit Price x Factor = LineTotal Installation EA 9.00 x $32.34 x 1.3250 = $385.65 User Note: Pull boxes for electrical path, one per door and 3 ea. for route from electrical panel 22 260533160277 Accepted EA Two 20 Amperes, Replacement Duplex Receptacles For RC4 Series Power And Communications Poke Thru Unit Quantity x Unit Price x Factor = LineTotal Installation EA 9.00 x $79.41 x 1.3250 = $946.96 User Note: Best fit, mounting and termination of ADA access panels Price Proposal Detail Package Report $946.96 Page 5 of 6 Print Date: 09/05/2023 11:18:29 AM PS7 Packet Pg. 274 Ok H-) I/i J Price Proposal Detail Package Report Version: 2.0 Approved 09/05/2023 11:10:32 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 23 260533160308 EA Mosaic Mounting Plate (Wiremold 6MOS) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 9.00 x $20.34 x 1.3250 = $242.55 $242.55 User Note: Best fit, mounting plates for ADA paddles 24 262416000004 EA 100 Ampere Rating, 120/240 Volt, 3 Wire, 1 Phase, Main Lugs, 12 Circuit Capacity Assembled Panelboard With Eight 20 Ampere Breakers Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $1,084.93 x 1.3250 = $1,437.53 $1,437.53 User Note: Best fit, branch circuit wiring, busing and termination at electrical panel for power to ADA equipment for 3 doors equipment. 25 262923000002 EA 3/4 HP, 208/230 Volt Variable Frequency Drive Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $1,735.34 x 1.3250 = $6,897.98 $6,897.98 User Note: Best fit, installation and termination of ADA closures and communication wiring to ADA Push Paddles. Electrical terminations only Proposal Total: $42,678.80 The Percentage of Non Pre -Priced on this Proposal: 0.0% This proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding of the line totals and sub -totals. Price Proposal Detail Package Report 8.11.c Page 6 of 6 Print Date: 09/05/2023 11:18:29 AM PS7 Packet Pg. 275 0\ City of Edmonds 8.11.d Job Order Authorization 121 5th Ave N Edmonds, Washington 98020 Job Order Contract Date: 09/06/2023 Job Order #: JC23-15S Project Department/Division: Information Job Order Title: Public Safety Lobby East Entrance Location Name: Barrier Fence Brief Scope of Work: Replace existing east lobby doors with store front doors to match facility's main entrance. Contract Contract: JOC-COE-Saybr-001 Information Contractor: Saybr Contractors, Inc. 3852 South 66th St Tacoma, WA 98409 Project Costs Construction $22,636.82 Construction Sales Tax 10.6% $2,399.50 Gordian Licensing 1.95% $441.42 Sales Tax on License Fee 10.6% $46.79 Gordian Fee 3.05% $690.42 Total: $26,214.95 Schedule Project Duration: Start Date (Planned): Completion Date (Planned): Sign below to approve this Job Order Edmonds Signatory [Under $50K, Director Signs], [$50K - $100K, Mayor Signs], [Over $100K, City Council Approval] Date Job Order Authorization Packet Pg. 276 City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Final Scope of Work Date: 9/6/2023 Job Order Contracting To: Cory Holien From: Thom Sullivan Saybr Contractors, Inc. City of Edmonds 3852 South 66th St 121 5th Ave N Tacoma, WA 98409 Edmonds, WA 98020 (253) 531-2144 4252754515x1379 cholien@saybr.com thom.sullivan@edmondswa.gov Contract No: JOC-COE-Saybr-001 Job Order No: JC23-15S Job Order Title: Public Safety Lobby East Entrance Location: Barrier Fence 250 5th Ave N Edmonds, WA 98020 Brief Scope of Work: Replace existing east lobby doors with store front doors to match facility's main entrance The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Date 6/16/2023 SCOPE OF WORK Contract Name and No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: Public Safety Pedestrian Barrier: Lobby East . 10. Work Location: City of Edmonds 250 5th Ave N Edmonds, WA 98020 Saybr Project Manager: Cory Holien (cholien0saybr.com) (253) 363-3085 Final Scope of Work Packet Pg. 277 8.11.d Work Hours: Day shift Monday through Friday, including overtime hours if required Estimated Duration: TBD Days following NTP Long Lead Items: Store Front Door Assembly 4-6 Weeks Procurement: Procurement Items and Duration TBD Project Summary: Provide and install a new double entry door to match existing store front main door. Re -install ADA compliant hardware for required access to meet current ADA Standards. GENERAL INFORMATION: 1. This Scope of Work is based on the information received at the Joint Scoping Meeting held on 6/21/2023, Thom Sullivan and Clayton Parrish. 2. Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 3. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 4. Contractors will be responsible for their own waste disposal. 5. The project time constraints may require additional overtime hours. 6. Project requires Federal Prevailing Wages to be paid and submission of weekly certified payrolls. 7. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. 8. Verify rough framing conditions will support a new door system. If they do not the assumption will require professional engineering. TECHNICAL SCOPE OF WORK: General Construction All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: Demolition i. Demo existing door and hardware. Final Scope of Work Packet Pg. 278 8.11.d a. Any drywall that needs to be removed to provide access for framing, electrical equipment and, new door system. b. Any casework that needs to be accessed for electrical equipment. c. Cleanup and properly dispose of all general construction debris off site Double Entry Door System Install new store front door system and hardware. a. Verify rough opening for new door system. b. Match store front of main door of building. c. ASSUMPTION: Re -use of existing aluminum storefront framing. d. Hardware provided will be Kawneer standard hardware. e. Cleanup and properly dispose of all general construction debris off site. Mechanical Operated Closer a. Re -install ADA Compliant mechanical closure with ADA push buttons on both ingress and egress locations. b. Electrical will come out of electrical supply location to be verified in the north end of the building. c. Verify all ADA requirements are meet in the proximity of door for compliance with current ADA Standards d. Cleanup and properly dispose of all general construction debris off site. Drywall Repairs a. Repair and areas affected by installing door hardware or access for electrical. 1. Patch and tape as required. 2. Match exist surfaces to existing drywall finish and paint. 3. Cleanup and properly dispose of all general construction debris off site. Electrical i. Re -install ADA equipment. ASSUMPTIONS: This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Final Scope of Work Packet Pg. 279 8.11.d Materials Report. 2. Background check, badging, and escorts will be required for all trades staffing during all construction activities. 3. The existing building requires no additional structural, electrical, mechanical, fire alarm or fire sprinkler upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing structural, electrical, mechanical, fire sprinkler, and fire alarm configurations and components meet all current local, city, and state AHJ codes and requirements. EXCLUSIONS: 1. Exclusion. 2. Exclusion. PERMITS: 1. Building Permit. 2. Electrical Permit. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: i. Store Front Door Assembly and Shop Drawings 4. O&M Manual 5. Saybr Warranty Letter This Job Order is governed by the Terms and Conditions of Contract indicated above. Thom Sullivan, Facilities Manager Cory Holien, Project Manager Date Date Final Scope of Work Packet Pg. 280 8.11.d Date: 6/16/2023 CONTRACTORS, INC. Building Relationships SCOPE OF WORK Contract Name and No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: Public Safety Pedestrian Barrier: Lobby East Bid No.: 8084 Work Location: City of Edmonds 250 5t" Ave N Edmonds, WA 98020 Saybr Project Manager:Cory Holien (cholien@saybr.com) (253) 363-3085 Work Hours: Day shift Monday through Friday, including overtime hours if required Estimated Duration: TBD Days following NTP Long Lead Items: Store Front Door Assembly 4-6 WeeksCH Procurement: Procurement Items and Duration TBD Project Summary: Provide and install a new double entry door to match existing store front main door. Re- install ADA compliant hardware for required access to meet current ADA Standards. GENERAL INFORMATION: 1. This Scope of Work is based on the information received at the Joint Scoping Meeting held on 6/21/2023, Thom Sullivan and Clayton Parrish. 2. Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 3. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 4. Contractors will be responsible for their own waste disposal. 5. The project time constraints may require additional overtime hours. 6. Project requires Federal Prevailing Wages to be paid and submission of weekly certified payrolls. 7. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. 8. Verify rough framing conditions will support a new door system. If they do not the assumption will require professional engineering. TECHNICAL SCOPE OF WORK: 1. General Construction All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: 1. Demolition 1.1. Demo existing door and hardware. Page 1 Saybr Cont Packet Pg. 281 8.11.d CONTRACTORS, INC. Building Relationships 1.1.1. Any drywall that needs to be removed to provide access for framing, electrical equipment and, new door system. 1.1.2. Any casework that needs to be accessed for electrical equipment. 1.1.3. Cleanup and properly dispose of all general construction debris off site 2. Double Entry Door System 2.1. Install new store front door system and hardware. 2.1.1. Verify rough opening for new door system. 2.1.2. Match store front of main door of building. 2.1.3. ASSUMPTION: Re -use of existing aluminum storefront framing. 2.1.4. Hardware provided will be Kawneer standard hardware. 2.1.5. Cleanup and properly dispose of all general construction debris off site. 2.2. Mechanical Operated Closer 2.2.1. Re -install ADA Compliant mechanical closure with ADA push buttons on both ingress and egress locations. 2.2.2. Electrical will come out of electrical supply location to be verified in the north end of the building. 2.2.3. Verify all ADA requirements are meet in the proximity of door for compliance with current ADA Standards 2.2.4. Cleanup and properly dispose of all general construction debris off site. 2.3. Drywall Repairs 2.3.1. Repair and areas affected by installing door hardware or access for electrical. 2.3.1.1. Patch and tape as required. 2.3.1.2. Match exist surfaces to existing drywall finish and paint. 2.3.1.3. Cleanup and properly dispose of all general construction debris off site. 3. Electrical 3.1. Re -install ADA equipment. ASSUMPTIONS: 1. This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Materials Report. 2. Background check, badging, and escorts will be required for all trades staffing during all construction activities. 3. The existing building requires no additional structural, electrical, mechanical, fire alarm or fire sprinkler upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing structural, electrical, mechanical, fire sprinkler, and fire alarm configurations and components Page 2 Saybr Cont Packet Pg. 282 8.11.d CONTRACTORS, INC. Building Relationships meet all current local, city, and state AHJ codes and requirements. EXCLUSIONS: 1. Exclusion. 2. Exclusion. PERMITS: 1. Building Permit. 2. Electrical Permit. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: a. Store Front Door Assembly and Shop Drawings 4. O&M Manual 5. Saybr Warranty Letter Page 3 Saybr Cont Packet Pg. 283 8.11.d CONTRACTORS, INC. Building Relationships Existing Lobby East exterior view Existing Lobby East interior view Page 4 Saybr Cont Packet Pg. 284 8.11.d CONTRACTORS, INC. Building Relationships Existing Main Entry to match store front Page 5 Saybr Cont Packet Pg. 285 Ok 1i01/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 09:41:26 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 6, 2023 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number: JC23-15S Job Order Title: Public Safety Lobby East Entrance Location: Barrier Fence Cost Proposal Date: September 6, 2023 Proposal Value: $22,636.82 Division Division Totals 01 General Requirements $3,484.00 08 Openings $19,152.82 Proposal Total: $22,636.82 The Percentage of Non Pre -Priced on this Proposal: 0.0% By signing the Contractor acknowledges that this Job Order is issued under the provisions of the Contract established in response to Contract #JOC-COE-Saybr-001 by City of Edmonds. The services authorized are within the scope of services set forth in the Contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. Cory Holien, Project Manager Date Thom Sullivan, Facilities Manager Date Washington State Sales Tax ( 10.6 ): $2,399.50 Total Price of Construction Including WSST: $25,036.32 8.11.d Price Proposal Detail Package Report Page 1 of 4 Print Date: 09/06/2023 09:42:07 AM PST Packet Pg. 286 Ok Ii01/i J Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 09:41:26 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: JOC Name (Contractor): Contract Name: Contract Number: Job Order Number Job Order Title Location: Cost Proposal Date: Proposal Value: September 6, 2023 Saybr Contractors, Inc. JOC-COE-Saybr-001 JOC-COE-Saybr-001 JC23-15S Public Safety Lobby East Entrance Barrier Fence September 6, 2023 $22,636.82 Record # CSI Number MOD UOM Description Unit Price Factor Total 01 - General Requirements $3,484.00 1 012220000009 HR Drywall Finisher Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 8.00 x $85.03 x 1.3250 = $901.32 $901.32 2 User Note: Best fit for drywall and wall finish damage after demolition and installation. 012220000010 HR Electrician Accepted Quantity x Unit Price x Factor = Installation HR 8.00 x $87.42 x 1.3250 = LineTotal .<09Ri CIS User Note: Electrician for removal of ADA Paddle and opener wiring and reinstalltion. 3 015616000075 SF 1/2" Plywood For Temporary Floor Protection Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 384.00 x $1.51 x 1.3250 = $768.29 User Note: Best fit, protection for existing store front glazing and interior/exterior flooring during installation 4 015626000175 LF 48" High With Posts At 8' On Center, Plastic Mesh Temporary Safety Fence Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 30.00 x $3.00 x 1.3250 = $119.25 $119.25 User Note: Pedestrian delineation Price Proposal Detail Package Report 8.11.d Page 2 of 4 Print Date: 09/06/2023 09:42:07 AM PST Packet Pg. 287 8.11.d Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 09:41:26 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 5 017419000012 EA 10 CY Dumpster (1.5 Ton) "Construction Debris" Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $579.99 x 1.3250 = $768.49 User Note: Best fit for construction debris disposal and hauling. 08 - Openings $19,152.82 6 084213000008 PR 6' x Tx 1-3/4" Wide Stile, Aluminum Framed Entrance Doors Accepted Quantity x Unit Price x Factor = LineTotal Installation PR 1.00 x $9,114.37 x 1.3250 = $12,076.54 Demo PR 1.000000 x $915.35 x 1.3250 = $1,212.84 7 User Note: Installation of new store front door, removal of existing doors. 084313000086 LF For 1-7/16" x 4-5/8" x 1/4" Steel Reinforcing, Storefront Framing Accepted Quantity x Unit Price x Factor = Installation LF 26.00 x $51.57 x 1.3250 = $13,289.38 LineTotal $1, 776.59 User Note: Best fit for preparation and reinforcement for new store front door assembly 8 087111002126 Accepted EA 3' Push Bar, Concealed Vertical Rods, Exit Device (Von Duprin Series 9847/9947) Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $1,431.00 x 1.3250 = $3,792.15 User Note: Best fit to match existing push bars 9 087111002467 Accepted EA Removal And Reinstallation Of Door Lockset, Entrance Installation EA User Note: Best fit 10 087111002475 Accepted $3,792.15 Quantity x Unit Price x Factor = LineTotal 1.00 x $60.66 x 1.3250 = $80.37 EA Removal And Reinstallation Of Surface Mounted Door Closer Or Holder Installation EA User Note: Best fit Price Proposal Detail Package Report $80.37 Quantity x Unit Price x Factor = LineTotal 2.00 x $80.88 x 1.3250 = $214.33 $214.33 Page 3 of 4 Print Date: 09/06/2023 09:42:07 AM PST Packet Pg. 288 Ok 1i01/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 09:41:26 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Proposal Total: $22,636.82 The Percentage of Non Pre -Priced on this Proposal: 0.0% This proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding of the line totals and sub -totals. Price Proposal Detail Package Report Page 4 of 4 Print Date: 09/06/2023 09:42:07 AM PST 8.11.d Packet Pg. 289 0\ City of Edmonds 8.11.e Job Order Authorization 121 5th Ave N Edmonds, Washington 98020 Job Order Contract Date: 09/06/2023 Job Order #: JC23-18S Project Department/Division: Information Job Order Title: Sidewalk Curb and Gutter Replacement Location Name: 7th Ave at Bell and Daley Brief Scope of Work: Replacement of existing sidewalk curb and gutter at frontage to new Civic Park. Work will include grading and City installed storm collection grate at curb in existing location. Contract Contract: JOC-COE-Saybr-001 Information Contractor: Saybr Contractors, Inc. 3852 South 66th St Tacoma, WA 98409 Project Costs Construction $274,471.98 Construction Sales Tax % $0.00 Gordian Licensing 1.95% $5,352.20 Sales Tax on License Fee % $0.00 Gordian Fee 3.05% $8,371.40 Total: $288,195.58 Schedule Project Duration: Start Date (Planned): Completion Date (Planned): Sign below to approve this Job Order Edmonds Signatory [Under $50K, Director Signs], [$50K - $100K, Mayor Signs], [Over $100K, City Council Approval] Date Job Order Authorization Packet Pg. 290 City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Final Scope of Work Date: 9/6/2023 Job Order Contracting To: John Pallotta From: Thom Sullivan Saybr Contractors, Inc. City of Edmonds 3852 South 66th St 121 5th Ave N Tacoma, WA 98409 Edmonds, WA 98020 (253)531-2144 4252754515x1379 jpallotta@saybr.com thom.sullivan@edmondswa.gov Contract No: JOC-COE-Saybr-001 Job Order No: JC23-18S Job Order Title: Sidewalk Curb and Gutter Replacement Location: 7th Ave at Bell and Daley 7th Ave Bell and Daley Edmonds, WA 98020 Brief Scope of Work: Replacement of existing sidewalk curb and gutter at frontage to new Civic Park. Work will include grading and City installed storm collection grate at curb in existing location. The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Date: SCOPE OF WORK August 23, 2023 Contract Name and No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: City of Edmonds Civic Field Sidewalk & Gutter Repair Bid No.: N/A Work Location: Civic Field Sidewalk 598 Edmonds Street Edmonds, WA 98020 Saybr Project Manager: John Pallotta, (253) 961-0490, jpallotta@saybr.com Final Scope of Work Packet Pg. 291 8.11.e Work Hours: Day shift Monday through Friday, 7am to 5pm. Estimated Duration: TBD Days following 65 Calendar Days Long Lead Items: None Anticipated Procurement: TBD Project Summary: Demolish existing sidewalk, curb, gutter, drain inlet and pavement. Replace all concrete, including 2,885 sq. ft. of sidewalk and 577 linear ft of curb and gutter, replace 1 drain inlet and repair 1,695 sq. ft. of pavement. Project scope to cover alley to alley apron and add/alt area South of alley to neighbor driveway apron. All existing sidewalk and curb to be replace including newer ADA ramp and newer concrete work. Project will not include sidewalk at two existing utility poles in ROW, curb and gutter only. Recommendation in scope to remove dying or dead pear tree roots to allow for proper grading. Street signs to be placed in sleeves (street division to supply spec detail) . Existing Drain Inlet South of newer ADA ramp to be replaced and reset by City Storm Division prior to curb and gutter install. No mesh in concrete All existing curb anomalies (faux ada ramps, driveway aprons etc.) to be removed and replace with standard curb and gutter detail. Grading to include entire area alley to alley. Traffic plan can include lane closure and flagging (City Street dept. can help with this process) Permitting and inspections with be coordinated with Saybr and the City's engineering department. GENERAL INFORMATION: 1. This Scope of Work is based on the information provided by the City of Edmonds representative Thorns Sullivan. at the Joint Scoping Meeting held on 8/21/2021 2. Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 3. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 4. Contractors will be responsible for their own waste disposal. 5. Project requires State Prevailing Wages to be paid and submission of weekly certified payrolls. 6. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. TECHNICAL SCOPE OF WORK: General Construction Final Scope of Work Packet Pg. 292 8.11.e All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: Pre -work i. Procure and submit traffic control plan for the work that will encroach the roadway on 7th Ave NW. ii. Procure and submit for a Right -of -Way permit with the City of Edmonds for the work. a. Any permit costs shall be a direct cost reimbursement to Saybr Contractors that can be addressed as a change order or other agreed upon method. b. Assumption: Traffic control around the work area can be a single -lane closure with a flagger station. iii. Utility locates shall be called in prior to starting the work for a general idea of where all utilities are located. Demolition Remove existing concrete. a. Demolish approximately 2885 SF existing 4 inch sidewalk, 2ea pedestrian Ramps and 2ea driveway rampson 7th Ave NW. b. Demolish approximately 577 LF existing curb and gutter. c. Remove lea existing catch basin. 1. Assure discharge pipe is protected from any sediment getting into the stormwater system. Cleanup and properly dispose of all general construction debris off site. i. Cut Asphalt a. Remove approximately 577 LF asphalt in street b. Cleanup and properly dispose of all general construction debris off site. Installation and Repair i. Install new curb and gutter, 3,000 PSI. a. Install approximately 577 LF new 6" curb and gutter. b. Recompact existing subbase of 5/8" minus and assure compaction meets 95% compaction density. 1. Assumption: existing subbase meets city requirement depth and is suitable for Final Scope of Work Packet Pg. 293 8.11.e reuse. c. Assure all concrete has cured for at least 72 hours using industry standard methods. ii. Patchback HMA a. HMA depth shall be 4". 1. Assumption: Residential road. b. Final joint shall be a neat saw cut straight line. All exposed vertical edges shall be tacked neatly per WSDOT Standard Specification 5-04.3(4) approved tack or equal and seal. c. Assure all concrete has cured for at least 72 hours using industry standard methods. iii. Install new sidewalk a. Install approximately 2885 SF of new concrete sidewalks in accordance with local requirements. 1. Assumption: Root barrier is not required. b. Install 2ea new pedestrian sidewalk ramps. c. Install 2ea new driveway entrance for each alleyway. d. Recompact existing subbase of 5/8" minus and assure compaction meets 95% compaction density. 1. Assumption: existing subbase meets city requirement depth and is suitable for reuse. e. Sidewalk thickness shall be 4". f. Sidewalk thickness at driveways and driveway transitions shall be 6". g. Light broom finish. h. All edges and joints shall have a'/2" radius. i. 1/2" full depth expansion joint between existing and new sidewalk. j. 1/2" full depth expansion joint between sidewalk and curb. k. Control joints shall match the existing in type and function. I. Assure 2% max slope drain to street as feasible. m. 5' minimum from back of curb to back of sidewalk. n. Cleanup and properly dispose of all general construction debris off site. o. Assure all concrete has cured for at least 72 hours using industry standard methods. ASSUMPTIONS: 1. This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Materials Report. 2. The existing subbase requires no additional structural upgrades to execute all work associated with this work order, all configurations and components meet all current local, city, and state AHJ codes and requirements. 3. A police officer will not be required for traffic control. PERMITS: Right of Way permit to include traffic control plan. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: i. Product: Concrete Mix ii. ADA Truncated Dome Mat Final Scope of Work Packet Pg. 294 8.11.e 4. O&M Manual 5. Project Close Out Documents i. Substantial Completion 6. Saybr Warranty Letter This Job Order is governed by the Terms and Conditions of Contract indicated above. Thom Sullivan, Facilities Manager Date John Pallotta, Contractor Program Manager Date Final Scope of Work Packet Pg. 295 Date: August 23, 2023 MCONTRACTORS Building Relationships SCOPE OF WORK Contract Name and No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: City of Edmonds Civic Field Sidewalk & Gutter Repair Bid No.: N/A Work Location: Civic Field Sidewalk 598 Edmonds Street Edmonds, WA 98020 Saybr Project Manager:John Pallotta, (253) 961-0490, jpallotta@saybr.com Work Hours: Day shift Monday through Friday, 7am to 5pm. Estimated Duration: TBD Days following 65 Calendar Days Long Lead Items: None Anticipated Procurement: TBD Project Summary: Demolish existing sidewalk, curb, gutter, drain inlet and pavement. Replace all concrete, including 2,885 sq. ft. of sidewalk and 577 linear ft of curb and gutter, replace 1 drain inlet and repair 1,695 sq. ft. of pavement. Project scope to cover alley to alley apron and add/alt area South of alley to neighbor driveway apron. All existing sidewalk and curb to be replace including newer ADA ramp and newer concrete work. Project will not include sidewalk at two existing utility poles in ROW, curb and gutter only. Recommendation in scope to remove dying or dead pear tree roots to allow for proper grading. Street signs to be placed in sleeves (street division to supply spec detail) . Existing Drain Inlet South of newer ADA ramp to be replaced and reset by City Storm Division prior to curb and gutter install. No mesh in concrete All existing curb anomalies (faux ada ramps, driveway aprons etc.) to be removed and replace with standard curb and gutter detail. Grading to include entire area alley to alley. Traffic plan can include lane closure and flagging (City Street dept. can help with this process) Permitting and inspections with be coordinated with Saybr and the City's engineering department. GENERAL INFORMATION: 8.11.e 1. This Scope of Work is based on the information provided by the City of Edmonds representative Thorns Sullivan. at the Joint Scoping Meeting held on 8/21/2021 2. Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 3. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 4. Contractors will be responsible for their own waste disposal. 5. Project requires State Prevailing Wages to be paid and submission of weekly certified payrolls. 6. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. TECHNICAL SCOPE OF WORK: General Construction Page 1 Saybr Cont packet Pg. 296 &CONTRACTORS Building Relationships 8.11.e All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: 1. Pre -work 1.1. Procure and submit traffic control plan for the work that will encroach the roadway on 7th Ave NW. 1.2. Procure and submit for a Right -of -Way permit with the City of Edmonds for the work. 1.2.1. Any permit costs shall be a direct cost reimbursement to Saybr Contractors that can be addressed as a change order or other agreed upon method. 1.2.2. Assumption: Traffic control around the work area can be a single -lane closure with a flagger station. 1.3. Utility locates shall be called in prior to starting the work for a general idea of where all utilities are located. 2. Demolition 2.1. Remove existing concrete. 2.1.1. Demolish approximately 2885 SF existing 4 inch sidewalk, 2ea pedestrian Ramps and tea driveway rampson 7th Ave NW. 2.1.2. Demolish approximately 577 LF existing curb and gutter. 2.1.3. Remove lea existing catch basin. 2.1.3.1. Assure discharge pipe is protected from any sediment getting into the stormwater system. 2.1.4. Cleanup and properly dispose of all general construction debris off site. 2.2. Cut Asphalt 2.2.1. Remove approximately 577 LF asphalt in street 2.2.2. Cleanup and properly dispose of all general construction debris off site. 3. Installation and Repair 3.1. Install new curb and gutter, 3,000 PSI. 3.1.1. Install approximately 577 LF new 6" curb and gutter. 3.1.2. Recompact existing subbase of 5/8" minus and assure compaction meets 95% compaction density. 3.1.2.1. Assumption: existing subbase meets city requirement depth and is suitable for reuse. 3.1.3. Assure all concrete has cured for at least 72 hours using industry standard methods. 3.2. Patchback HMA 3.2.1. HMA depth shall be 4". Page 2 Saybr Cont packet Pg. 297 &CONTRACTORS Building Relationships 3.2.1.1. Assumption: Residential road. 8.11.e 3.2.2. Final joint shall be a neat saw cut straight line. All exposed vertical edges shall be tacked neatly per WSDOT Standard Specification 5-04.3(4) approved tack or equal and seal. 3.2.3. Assure all concrete has cured for at least 72 hours using industry standard methods. 3.3. Install new sidewalk 3.3.1. Install approximately 2885 SF of new concrete sidewalks in accordance with local requirements. 3.3.1.1. Assumption: Root barrier is not required. 3.3.2. Install 2ea new pedestrian sidewalk ramps. 3.3.3. Install 2ea new driveway entrance for each alleyway. 3.3.4. Recompact existing subbase of 5/8" minus and assure compaction meets 95% compaction density. 3.3.4.1. Assumption: existing subbase meets city requirement depth and is suitable for reuse. 3.3.5. Sidewalk thickness shall be 4". 3.3.6. Sidewalk thickness at driveways and driveway transitions shall be 6". 3.3.7. Light broom finish. 3.3.8. All edges and joints shall have a %" radius. 3.3.9. %" full depth expansion joint between existing and new sidewalk. 3.3.10. %" full depth expansion joint between sidewalk and curb. 3.3.11. Control joints shall match the existing in type and function. 3.3.12. Assure 2% max slope drain to street as feasible. 3.3.13. 5' minimum from back of curb to back of sidewalk. 3.3.14. Cleanup and properly dispose of all general construction debris off site. 3.3.15. Assure all concrete has cured for at least 72 hours using industry standard methods. ASSUMPTIONS: 1. This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Materials Report. 2. The existing subbase requires no additional structural upgrades to execute all work associated with this work order, all configurations and components meet all current local, city, and state AHJ codes and requirements. 3. A police officer will not be required for traffic control. PERMITS: 1. Right of Way permit to include traffic control plan. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: a. Product: Concrete Mix b. ADA Truncated Dome Mat 4. O&M Manual Page 3 Saybr Cont packet Pg. 298 WCONTRACTORSNC. Building Relationships 5. Project Close Out Documents a. Substantial Completion 6. Saybr Warranty Letter 8.11.e Page 4 Saybr Cont packet Pg. 299 COW Civi Field Sidwalk and Curb/Gutter Replacement Baseline Schedule dated 9/20/2023 1 8.11.e I ID Task Name Work Days Start (Finish 1 COE Civic Field Sidewalk and Curb Replacement 891 days Mon 9/18/23 Tue 2/24/26 2 Award/NTP 0 days Wed 9/20/23 Wed 9/20/23 PRECONSTRUCTION & PROCUREMENT 11 days Mon 9/18/23 Mon 30/2/23 4 Contracts to Subcontractors 3 days Wed 9/20/23 Fri 9/22/23 5 Contracts Returned from Subcontractors 1 day Mon 9/25/23 Mon 9/25/23 6 Safety Plans from Subcontractors 3 days Wed 9/20/23 Fri 9/22/23 7 Approval of Subcontractor Safety Plan 1 day Mon 9/25/23 Mon 9/25/23 8 Submittals 4 days Wed 9/20/23 Mon 9/25/23 9 Submit Project Schedule 3 days Wed 9/20/23 Fri 9/22/23 10 Approve Project Schedule 1 day Mon 9/25/23 Mon 9/25/23 11 Submit Site Specific Safety Plan 3 days Wed 9/20/23 Fri 9/22/23 12 Approve Site Specific Safety Plan 1 day Mon 9/25/23 Mon 9/25/23 13 Product Submittals 3 days Wed 9/20/23 Fri 9/22/23 14 Approve Product Submittals 1 day Mon 9/25/23 Mon 9/25/23 15 Procurement 11 days Mon 9/18/23 Mon 10/2/23 16 Truncated Dome Mat 1 wk Tue 9/26/23 Mon 10/2/23 17 ROW Permit 1 wk Tue 9/26/23 Mon 10/2/23 18 Preconstruction Meeting 1 day Mon 9/18/23 Mon 9/18/23 19 CONSTRUCTION 622 days Mon 10/2/23 Tue 2/24/26 20 Mobilize, setup Traffic Control, Setup Temp Fence and erosion 0 days Mon 10/2/23 Mon 10/2/23 controls 21 Demo Existing Cub and Gutter 22 COE Catch Basin and Grate Installation 23 Regrade and Compact Exisiting Subbase 24 Install Sidwalks, Curb and Gutter, Ramps and Sign Inerts 25 CONSTRUCTION COMPLETION 26 Saybr Pre -Walk 27 Punch List Items 28 Substantial Completion Walk 29 Punch List Items 30 Final Walk and Demobilize Site 31 PROJECT CLOSE OUT 32 Submit Close Out Documents & Warranty 33 Approve Close Outs 34 Final Acceptance 3 days Mon 10/2/23 Wed 10/4/23 5 days Thu 10/5/23 Thu 10/12/23 18 days Fri10/13/23 Tue 2/24/26 12 days Fri 10/13/23 Mon 10/30/23 3 days Mon 10/30/23 Wed 11/1/23 1 day Mon 10/30/23 Mon 10/30/23 3 days Mon 10/30/23 Wed 11/1/23 1 day Mon 10/30/23 Mon 10/30/23 1 day Mon 10/30/23 Mon 10/30/23 1 day Tue 10/31/23 Tue 10/31/23 20 days Wed 11/1/23 Fri 12/1/23 20 days Wed 11/1/23 Fri 12/1/23 20 days Wed 11/1/23 Fri 12/1/23 0 days Fri 12/1/23 Fri 12/1/23 Predecessors Comple 0% 0% 0% 0% 2 0% 4 0% 4SS 0% 6 0% 0% 2 0% 9 0% 9SS 0% 11 0% 11SS 0% 13 0% 0% 14 0% 16SS 0%20SS-10 days 0% 0% 16FS-1 day 0% 20 0%21SS+3 days 0% 22 0% 23SS 0% 0%24FS-1 day 0% 26SS 0% 27SS 0% 28SS 0% 29 0% 0% 30 0%32SS 0% 33 3, 2021 Qtr 4, 2I021 Qtr 1,' 2IO2� Qtr 2, 202 Qtr, 3, 2022 Qtr 4, 2022 Qtr 1, 202; Qtr 2, 2023 Qtr 3, 2023 Qtr 4, 202" Qtr 1, 2024 Qtr 2, 202t Qtr 3, 2024 Qtr 4, 202 Qtr 1, 202' Qtr, 202_ Qtr 3, 202E Qtr 4, 2025 Qtr 1, wdSepOct0o�IedJanFeaMadAprMa Jun Jul l4uaSeplOctlJovlDedJanFeblMarAprMa Jun lulAudSe Octtio�DecJanlFebMadAprMa Jun Jul�uc�5e Octtio�DecJan,Feb�MarAprEvla Jun Jul�FlugSepOctNo�DE JanlFeb 9/20 # Award/NTP ri PRECONSTRUCTION & PROCUREMENT Contracts to Subcontractors Contracts Returned from Subcontractors Safety Plans from Subcontractors Approval of Subcontractor Safety Plan Submittals Submit Project Schedule Approve Project Schedule Submit Site Specific Safety Plan Approve Site Specific Safety Plan y Product Submittals lApprove Product Submittals Procurement Truncated Dome Mat ROW Permit Meeting 1 0/�__� Mobilize, setup Traffic Control, Setup Temp Fence and erosion controls _Demo Existing Cub and Gutter COE Catch Basin and Grate Installation Install Sidwalks, Curb and Gutter, Ramps and Sign Inerts CONSTRUCTION COMPLETION Saybr Pre -Walk Punch List Items Substantial Completion Walk Punch List Items Final Walk and Demobilize Site PROJECT CLOSE OUT Submit Close Out Documents & Warranty Approve Close Outs 12/1 Final Acceptance 2,202 Qtr 3, 202E Qtr 4, 202E Qtr 1, 2027 Qtr 2, 2027 Qtr 3, 4ayJun Jul AugSep OctNovDec Jan FebMarAprMayJun. Jul wuc Civic Field Sidewalk and Curb Replacement CONSTRUCTION Regrade and Compact Exisiting Subbase Dated: Tue 9/5/23 Submitted by Saylor Contractors Saylor Project Manager: John Pallotta Saylor Superintendent: Joey Villa Packet Pg. 300 Ok 1i01/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 6, 2023 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number: JC23-18S Job Order Title: Sidewalk Curb and Gutter Replacement Location: 7th Ave at Bell and Daley Cost Proposal Date: September 6, 2023 Proposal Value: $274,471.98 Division Division Totals 01 General Requirements $196,420.99 02 Existing Conditions $1,164.22 03 Concrete $10,217.88 31 Earthwork $2,588.18 32 Exterior Improvements $64,080.71 Proposal Total: $274,471.98 The Percentage of Non Pre -Priced on this Proposal: 0.0% By signing the Contractor acknowledges that this Job Order is issued under the provisions of the Contract established in response to Contract #JOC-COE-Saybr-001 by City of Edmonds. The services authorized are within the scope of services set forth in the Contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. John Pallotta, Contractor Program Manager Date Thom Sullivan, Facilities Manager Date Washington State Sales Tax (0 ): $0.00 Total Price of Construction Including WSST: $274,471.98 8.11.e Price Proposal Detail Package Report Page 1 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 301 Ok Ii01/. J Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: JOC Name (Contractor): Contract Name: Contract Number: Job Order Number Job Order Title Location: Cost Proposal Date: Proposal Value: September 6, 2023 Saybr Contractors, Inc. JOC-COE-Saybr-001 JOC-COE-Saybr-001 JC23-18S Sidewalk Curb and Gutter Replacement 7th Ave at Bell and Daley September 6, 2023 $274,471.98 Record # CSI Number MOD UOM Description Unit Price Factor Total 01 - General Requirements $196,420.99 1 012220000061 HR Flagperson For Traffic Control Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 320.00 x $67.63 x 1.3250 = $28,675.12 $28,675.12 User Note: tea flagger onsite flagging during construction activities for 1 month. 2 012223000216 WK 1 Ton, Double Smooth Drums, Ride -On Self -Propelled Vibratory Roller With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 2.00 x $4,250.02 x 1.3250 = $11,262.55 User Note: Roller compactor onsite at all subbase construction. 3 012223000269 WK 8' Road Broom, Self Propelled Street Sweeper With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 3.00 x $4,268.59 x 1.3250 = $16,967.65 $16, 967.65 User Note: Roadway cleanup on a daily basis for 1 month 4 012223000345 MO 3 CY, 135 HP, Heavy Duty Construction Loader With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation MO 0.50 x $20,871.37 x 1.3250 = $13,827.28 $13, 827.28 User Note: Loader for demolition disposed and loaded into dump truck, the demolition will occur in multiple phases. Price Proposal Detail Package Report 8.11.e Page 2 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 302 8.11.e Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds w 121 5th Ave N Edmonds, Washington 98020 = 0 w 5 012223000440 MO 2,000 LB Mini -Excavator With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation MO 1.00 x $17,081.92 x 1.3250 = $22,633.54 $22,633.54 User Note: Skid steer on site for grading and subbase maneuvers throughout the project . 6 012223000477 MO 700 LB Capacity, 36" Wide, Skid -Steer Loader With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation MO 1.00 x $16,929.71 x 1.3250 = $22,431.87 $22,431.87 User Note: 7 012223001501 WK 13 CY Rear Dump Truck With Full -Time Truck Driver Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 2.00 x $6,254.56 x 1.3250 = $16,574.58 $16, 574.58 User Note: Dump truck for demolition debris 8 012223001556 MO Traffic Control Truck With Mounted Impact Attenuator/Crash Cushion And Arrow Board With Full -Time Truck Driver Accepted Quantity x Unit Price x Factor = LineTotal Installation MO 0.50 x $18,011.64 x 1.3250 = $11,932.71 $11,932.71 User Note: Traffic control measure at all times during construction activities 9 015423000043 SF 3/4" CD Grade Plywood, Temporary Lumber Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 5,096.00 x $2.87 x 1.3250 = $19,378.81 $19, 378.81 User Note: 1214 LF *4" of site protection at all times during all construction activities. 10 015626000143 LF Temporary 6' High Chain Link Fence Panels (Portable), Up To 6 Months Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 1,214.00 x $6.56 x 1.3250 = $10,552.09 $10, 552.09 User Note: Temp fencing at 577L at each side and 30LF at each end. 11 015626000143 0039 LF For >500, Deduct Accepted Quantity x Unit Price x Factor = LineTotal Price Proposal Detail Package Report Page 3 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 303 Ok I.U1/ J Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation LF 1,214.00 x -$0.53 x 1.3250 =-$852.53 -$852.53 User Note: 12 015626000143 0041 LF For Each LF Shade Cloth, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 1,214.00 x $2.55 x 1.3250 = $4,101.80 $4,101.80 User Note: 13 015626000167 LF Relocate Temporary 6' High Chain Link Fence Panel, Self Standing Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 1,214.00 x $0.82 x 1.3250 = $1,319.01 $1,319.01 User Note: Maneuvering temp fence continuously during construction activities 14 015723000002 EA 36" x 48" x 18" Non -Woven Polypropylene Trash and Debris Drain Guard (Ultra -Drain Guard® 9227) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $85.93 x 1.3250 = $113.86 $113.86 User Note: Protective sock at manhole drain. 15 017113000002 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback Flatbed Truck Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 6.00 x $258.97 x 1.3250 = $2,058.81 $2,058.81 User Note: Mob and demob of lea roller, lea sweeper, lea loader, lea mini ex, lea skid steer, and i each dump truck. 16 017123160008 ACR Survey Clear Area For Underground Utilities Accepted Quantity x Unit Price x Factor = LineTotal Installation ACR 1.00 x $2,637.49 x 1.3250 = $3,494.67 $3,494.67 User Note: Utilities survey for all locations during demolition and excavations. 17 017419000018 Accepted Price Proposal Detail Package Report MO Rampless Concrete Washout Bin Quantity x Unit Price x Factor = LineTotal Installation MO 1.00 x $649.74 x 1.3250 = $860.91 8.11.e Page 4 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 304 Ok Ii01/. J Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 $860.91 User Note: For concrete washout -no onsite washout area. 18 017419000033 TON Traditional Building Construction Materials, Landfill Dump Fee Accepted Quantity x Unit Price x Factor = LineTotal Installation TON 79.70 x $105.00 x 1.3250 = $11,088.26 User Note: 3000 PSI weight = 150 lbs. per Cubic Foot. 2885SF * 4 In. = 96.16 CF. = 144250 total demolished concrete weight = 288.5 CF at Curb = 15,146.25. Total weight is 15,396 02 - Existing Conditions $1,164.22 19 024119130015 EA Saw Cut Minimum Charge Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $878.66 x 1.3250 = $1,164.22 User Note: Saw cut at asphalt for new curb/gutter 03 - Concrete $10,217.88 20 033913000002 SF Water Based Curing, Sealing, Hardening And Dustproofing Compound Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 2,885.00 x $0.21 x 1.3250 = $802.75 User Note: Curring sealer for concrete 21 033923230004 CSF Electric, Cold Weather Concrete Curing Blanket Accepted Quantity x Unit Price x Factor = LineTotal Installation CSF 28.85 x $246.30 x 1.3250 = $9,415.13 User Note: 31 - Earthwork $2,588.18 22 312514160003 SY S75 Single Net Erosion Control Blanket Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 404.00 x $2.40 x 1.3250 = $1,284.72 User Note: 1214LF * 3' = 3642SF/9 Price Proposal Detail Package Report 8.11.e Page 5 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 305 8.11.e Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds w 121 5th Ave N Edmonds, Washington 98020 = 0 w 23 312514230005 BAG 125 LB Capacity Sand Bag With Sand Accepted Quantity x Unit Price x Factor = LineTotal Installation BAG 101.00 x $9.74 x 1.3250 = $1,303.46 $1, 303.46 User Note: Sandbag at each temp fence foot for stability during work in Oct. and November. 32 -Exterior Improvements $64,080.71 24 321213130001 SY Tack Coat, 0.04 Gallon/SY Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 96.16 x $0.50 x 1.3250 = $63.71 $63.71 User Note: Tack coat at patch back application 25 321213190001 SY Surface Prime Coat, 0.26 Gallon/SY Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 96.16 x $1.43 x 1.3250 = $182.20 $182.20 User Note: Tack coat at patch back application 26 321216130004 SY 1-1/2" Thick Bituminous Hot Mix Binder Course Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 96.16 x $8.36 x 1.3250 = $1,065.16 $1,065.16 User Note: Binder Course for asphalt patch back. 27 321216130004 0368 SY For Up To 700, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 96.16 x $1.27 x 1.3250 = $161.81 $161.81 User Note: 28 321216130015 SY 1-1/2" Thick Bituminous Hot Mix Surface Course Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 96.16 x $9.33 x 1.3250 = $1,188.75 $1,188.75 User Note: Surface Course for asphalt patch back. Price Proposal Detail Package Report Page 6 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 306 8.11.e Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 = 0 w 29 321216130015 0368 SY For Up To 700, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation SY 96.16 x $1.45 x 1.3250 = $184.75 $184.75 User Note: 30 321613130005 LF 6" x 18" Cast In Place Concrete Gutter With 6" Curb And Face - Radius Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 577.00 x $26.29 x 1.3250 = $20,099.36 Demo LF 577.000000 x $16.75 x 1.3250 = $12,805.79 $32,905.15 User Note: 31 321613130005 0071 LF For>500 To 1,000, Deduct Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 77.00 x -$3.40 x 1.3250 = -$346.89 -$346.89 User Note: 32 321613130005 0073 LF For Mountable Or Rolled Curb And Gutter, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 577.00 x $1.76 x 1.3250 = $1,345.56 $1, 345.56 User Note: 33 321613160009 EA Sidewalk/Curb Steel Facing, Pedestrian Ramps, Two Drops Per Section Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $164.05 x 1.3250 = $434.73 $434.73 User Note: 2ea at sidewalk and tea at driveway entrance. 34 321623000002 SF 4" Cast In Place Concrete Sidewalk 06 r M Accepted Quantity x Unit Price x Factor = LineTotal V Installation SF 2,885.00 x $7.80 x 1.3250 = $29,816.48 _ $29,816.48 E s User Note: New 4' side walk at 577LF , 5" = 2885 SF. �a w r 35 321623000002 0083 SF For >5,000, Deduct Q Price Proposal Detail Package Report Page 7 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 307 8.11.e Price Proposal Detail Package Report Version: 2.0 Approved 09/06/2023 10:13:57 AM PST City of Edmonds w 121 5th Ave N Edmonds, Washington 98020 = 0 w Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 2,115.00 x -$1.21 x 1.3250 = -$3,390.87 -$3,390.87 User Note: 36 321623000008 EA Finish Concrete Handicap Drop Section In Sidewalk Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $116.60 x 1.3250 = $308.99 Demo EA 2.000000 x $0.00 x 1.3250 = $0.00 $308.99 User Note: 37 321726000002 SF Surface Applied VPC Truncated Dome Detectable Warning Surface Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 2.00 x $53.75 x 1.3250 = $142.44 Demo SF 2.000000 x $7.07 x 1.3250 = $18.74 $161.18 User Note: For handi-cap ramps Proposal Total: $274,471.98 The Percentage of Non Pre -Priced on this Proposal: 0.0% This proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding of the line totals and sub -totals. Price Proposal Detail Package Report Page 8 of 8 Print Date: 09/06/2023 10:14:14 AM PST Packet Pg. 308 8.11.f SURROUND YOURSELF WITH THE BEST SOUTH DIVISION: 27802 PACIFIC HWY S • FEDERAL WAY, WA 98003 NORTH DIVISION: 13603 LAKE ROAD • LYNNWOOD, WA 98087 MAILING ADDRESS: PO BOX 84307 • SEATTLE, WA 98124 • PHONE: 206.324.3747 • FX 206.324.1508 BONDED AND INSURED • CONTRACTOR REGISTRATION NO. ALLCICF927KW PROPOSAL AND CONTRACT REVISION 1 �— August 2, 2023 CUSTOMER City of Edmonds 250 511 Ave N Edmonds, WA 98020 Attn: Thom Sullivan Phone: 425-275-4515 FAX: Mobile: 425-760-3334 email: thom sullivan@edmondswa.gov Project: EDMONDS PUBLIC SAFETY — GATES AND AUTOMATION All City Fence Company proposes the following for the above referenced project: • Furnish and install four (4) Vehicle Swing Gates, approximately 10' wide each, 2 Entry and 2 Exit configurations. Includes 6" sq. hinge posts set into concrete footings. • Gate automation systems including: o Maximum Controls SuperArm 2300 gate operators w/ battery back-up o Vehicle detection loops (safety/reversing and free exit functions) o (3) Pedestals at Entry Gates (access control devices by others) o Infrared photo eyes (per UL325 safety requirements) TOTAL PRICE $ 74,940,000.00 (excl. tax) Excludes AC power and low voltage wiring to gate operators. Excludes concrete islands. Purchaser accepts this proposal by agreeing to the terms attached and signing in the space provided. Exclusions (unless noted otherwise) • Clearing • Grading • Core Drilling • Painting • Permits • Fence Removal • Surveying • Union Wages • Staking the Fence Line • Fence Grounding • Hazardous Waste Training or Equipment • Bond • Excess Liability • Traffic Control • Federal Prevailing Wages Please visit us on the web at www.allcitvfence.com All City Fence Co. Inc. Tom Austin Project Manager (206) 999-6674 taustin@allcityfence.com Tax Rate 10.5% • Temporary Fence • Set or Supplying Sleeves • Hazardous Waste Treatment or Removal • Sales and Use Tax • Underground Utility Locates • Concrete Mow Strip • AC power and conduits Quote is valid for 30 days PRICE $ 74.940.00 STATE SALES TAX $ 7,868.70 TOTAL $ 82,808.70 Terms: 50% deposit, balance net 10 days after completion 8.11.f 1. PLACEMENT. Customer is responsible for marking the location of all underground utilities, pipes, plumbing, sprinkles, caning, easements, right-of-ways, and covenants Customer can obtain the location of all underground utilities by calling 1-800-424-5555. Customer is responsible for the condition of the soil and, in the absence of written notice from Customer, ALL CITY will proceed with the work on the assumotion that the soil Is suitable for the proposed construction and no extra excavation or bacMill is required. CUSILImer is responsible to eslablish the finish grade and clear the area where the wo,k is to be performed Wall obstructions prior to the scheduled dale of m3ik 2. PROPERTY OWNERSHIP. Customer advises and warrants that Customer is either the owner or the authorized agent of the owner of the properly on which the work will be performed. Customer agrees to be liable for all payments due under this contract whether or not paid by the owner. If Customer is not the owner of the property, Customer stales the actual owner of the property is: NAME —PHONE— ADDRESS CITY ZIP _ 3 DISPUTES AND REMEDIES. In the event either party to this contract alleges a breach of the contract by the other party, Contractor, All City, but not customer, shall have the option of electing, by giving written notice to customer, of resolution of any such dispute by binding arbitration pursuant to the provisions of chapter 7.04A RCW, or, in the alternative, contractor may elect a Superior Court lien foreclosure action to foreclose any claim of lien which contractor may have recorded against the properly which is the location of the work of the contract. In any such dispute• it is specifically agreed that neither party shall be entitled to consequential, punitive, or exemplary damages. Regardless of whether binding arbitration, or court lien foreclosure is elected, the prevailing party in any such proceeding shall be entitled to award of is reasonable attorney's fees and costs of litigalion/arbitration. 4. CANCELLATION, SCHEDULING AND PAYMENT. This signed contract is cancelable by either parly prior to ALL Cl 11' ordering material for Customer's jot; Performance of the work will be scheduled within a reasonable time after receipt by ALL CITY of a fully completed and signed contract unless Customer specifies an exact time to perform work in the body of this contract ALL CITY shall not be liable for any delays in completing the work. In eresl on all past di.e accuunls. whether liquidated or unliquidaled ,hall be al the rate of 12% per annum. 5, HOLD HARMLESS. Customer agrees to indemnify and hold ALL CITY harmless from any and all claims arising from or which relate to Customer's responsibilities in this contract. 6. PERMITS. Any governmental permits required to complete the scope of work to be performed under Uris contract shall be the responsibility of Customer. All regwred pormits will he obtained, paid for, and posted on the property by Customer prior to the commencement of work by ALL CITY 7. WARRANTIES. ALL CITY warrants that all labor, material and (axes will be paid for and that there will be no potential lien cla mints upon final payment by Customer All work will be performed in a commercially reasonable manner. ALL CITY warrants that all labor and materials will be free of any material defects for a period of 36 months Irom the dale of installation The sole remedy for a warranty clalm by Customer is the repair or replacement of the defect and there are no other warranties expressed or implied. All warranty claims must be inade in writing within the 36 month period or any claim based upon any warranty is waived This warrarlly is void if airy other lwrimn or entity other than ALL CITY attempts to repair or replace. ALL CITY is not responsible for consequential damages. I ACCEPT THE ABOVE CONTRACT TERMS: _ / SIGNATURE OF CUSTOMER DATE V/ NOTICE TO CUSTOMER This contractor is registered with the state of Washington, registration number ALLCICF927KW, and has posted with the state a bond or deposit of $6000.00 for the purpose of satisfying claims against the contractor for breach of contract including negligent or improper work in the conduct of the contractor's business. The expiration date of this contractor's registration is December 31 of each year. THIS BOND OR DEPOSIT MIGHT NOT BE SUFFICIENT TO COVER A CLAIM THAT MIGHT ARISE FROM THE WORK DONE UNDER YOUR CONTRACT. This bond or deposit is not for your exclusive use because it covers all work performed by this contractor. The bond or deposit is intended to pay valid claims up to $6000.00 that you and other customers, suppliers, subcontractors, or taxing authorities may have. FOR GREATER PROTECTION YOU MAY WITHHOLD A PERCENTAGE OF YOUR CONTRACT. You may withhold a contractually defined percentage of your construction contract as retainage for a stated period of time to provide protection to you and help insure that your project will be completed as required by your contract. YOUR PROPERTY MAY BE LIENED. If a supplier of materials used in your construction project or an employee or subcontractor of your contractor or subcontractors is not paid, your property may be liened to force payment and you could pay twice for the same work. The contractor is required to provide you with further information about lien release documents if you request it. General information is also available from the state Department of Labor and Industries. have received a copy of this disclosure statement. >20- Dated this day of of the year Signature of Customer Packet Pg. 310 8.11.f ALL CIT Y--. FENCE CO. ��omri SURROUND YOURSELF WITH THE BEST SOUTH DIVISION: 27802 PACIFIC HWY S • FEDERAL WAY, WA 98003 NORTH DIVISION: 13603 LAKE ROAD • LYNNWOOD, WA 98087 MAILING ADDRESS: PO BOX 84307 • SEATTLE, WA 98124 • PHONE: 206.324.3747 • FX 206.324.1508 BONDED AND INSURED • CONTRACTOR REGISTRATION NO. ALLCICF927KW PROPOSAL AND CONTRACT August 29, 2023 CUSTOMER City of Edmonds 250 5t' Ave N Edmonds, WA 98020 Attn: Thom Sullivan Phone: 425-275-4515 FAX: Mobile: 425-760-3334 email: thom.sullivan@edmondswa.gov Project: EDMONDS PUBLIC SAFETY — SECURITY NO -CLIMB FENCE All City Fence Company proposes the following for the above referenced project • Furnish and install approximately 318 lin. ft. of Meta lco/Securite anti climb fence system. Includes 3" sq. hinge posts set into concrete footings. TOTAL PRICE $ 144,728.00 (excl. tax) Purchaser accepts this proposal by agreeing to the terms attached and signing in the space provided. Exclusions (unless noted otherwise) • Clearing • Staking the Fence Line • Temporary Fence • Grading 0 Fence Grounding • Set or Supplying Sleeves • Core Drilling 0 Hazardous Waste Training or 0 Hazardous Waste Treatment or • Painting Equipment Removal • Permits 0 Bond 0 Sales and Use Tax • Fence Removal Excess Liability 0 Underground Utility Locates • Surveying • Traffic Control • Concrete Mow Strip • Union Wages 0 Federal Prevailing Wages 0 AC Dower and conduits Please visit us on the web at www.allcitvfence.com Tax Rate 10.5% Quote is valid for 30 days All City Fence Co. Inc. PRICE $ 144,728.00 STATE SALES TAX $ 15,196.44 Tom Austin TOTAL $ 159,924.44 Project Manager (206) 999-6674 Terms: 50% deposit, balance net 10 days after completion taustin@allcityfence.com Packet Pg. 311 1. PLACEMENT. Customer is responsible for marking the location of all underground utilities, pipes, plumbing, sponklois, wiring, easements, right-of-ways, and covenants Customer can obtain the location of all underground utilities by calling 1-800-424-5555. Customer is responsible for file condition of the soil and, in the absence of wnllen notice from Customer, ALL CITY will proceed with the work on the assumotion that the soil is suitable for ilia proposod construction and no extra excavation or backlitl is required. Cuslumer is responsible to eslablish the finish grade and clear lire area where life wo-k is to be performed of all ubstnictions pnoi to Ile scheduled dale of work 2. PROPERTY OWNERSHIP. Customer advises and warrants (hat Customer is either the owner or the authorized agent of the owner of the properly, an which the work will be performed. Customer agrees to be liable for all payments due under this contract whether or not paid by the owner. If Customer is not the owner of the property, Customer states the actual owner of the properly Is NAME _ PHONE ADDRESS -CITY _ ZIP 3 DISPUTES AND REMEDIES. In the avant either lNirty to Itim ronlmot Alleges a breach of the contract by the other party, Col drarlor, All City, bill not cuslontei, shall have. the option of elucting, by giving written notice to customer, of resolution of any such dispute by binding arbitration pursuant to the provisions of chapter 7.04A, RCW, or in the alternative, contractor may elect a Superior Court lien foreclosure action to foreclose any claim of lien which contractor may have recorded against the properly which is the location of the work of the contract In any such dispute, it is specifically agreed that neither party shall be entitled to consequential, punitive, or exemplary damages. Regardless of whether binding arbitration, or court lien foreclosure is elected, the prevailing party in any such proceeding shall be entitled to award of its reasonable attorney's fees and costs of liligationlarbitration. 4. CANCELLATION, SCHEDULING AND PAYMENT. This signed contract is cancelable by either party prior to ALL Cl I Y ordering material for Customer's job. Performance of the work will be scheduled within a reasonable time after receipt by ALL CITY of a fully completed and signed contract unless Customer specifies an exact time to perform work in the body of this contract ALL CITY shall not be liable for any delays in completing the work. Interest on all past d_e accounts. whether liquidated or unliquidaled, shall be at the rate of 12 % per annum. 5 HOLD HARMLESS. Customer agrees to indemnify and hold ALL CITY harmless from any and all claims arising fro,-- or which relate to Customer's responsibilities in this contract. 6. PERMITS. Any governmental permits required to complete the scope of work to be performed under this contract shall be the responsibility of Customer. All required permits will be obtained, paid for, and posted on the properly by Customer prior to the commencement of work by ALL CITY. 7. WARRANTIES. ALL CITY warrants that all labor, material and taxes will be paid for and that there will be no polenlial lien cla mants upon final payment by Customer All work will be performed In a commercially reasonable manner. ALL CITY warrants that all labor and materials will be free of any material defects for a penod of 36 month!, from the dale of installation. The sole remedy for a warranty claim by Customer is the repair or replacement of the defocl and thero are no other warranties expressed or implied. All warranty claims must be made in writing within the 36 month period or any claim based upon Only warranty is waived This erarranly is void if airy other parson or entity other Ihrin ALL CITY attempts to ropuir Of ioplarc. ALL CITY is not responsible for consaquonlial damages. I ACCEPT THE ABOVE CONTRACT TERMS / SIGNATURE OF CUSlC7MER DATE V/ NOTICE TO CUSTOMER This contractor is registered with the state of Washington, registration number ALLCICF927KW, and has posted with the state a bond or deposit of $6000.00 for the purpose of satisfying claims against the contractor for breach of contract including negligent or improper work in the conduct of the contractors business. The expiration date of this contractor's registration is December 31 of each year. T141q RnNn nR nFPn_C%IT MIr;NT NOT RF SLIFFICIFNT TO COVER A CLAIM THAT MIGHT ARISE This bond or deposit is not for your exclusive use because it covers all work performed by this contractor. The bond or deposit is intended to pay valid claims up to $6000.00 that you and other customers, suppliers, subcontractors, or taxing authorities may have. FOR GREATER PROTECTION YOU MAY WITHHOLD A PERCENTAGE OF YOUR CONTRACT You may withhold a contractually defined percentage of your construction contract as retainage for a stated period of time to provide protection to you and help insure that your project will be completed as required by your contract. YOUR PROPERTY MAY BE LIENED, If a supplier of materials used in your construction project or an employee or subcontractor of your contractor or subcontractors is not paid, your property may be liened to force payment and you could pay twice for the same work. The contractor is required to provide you with further information about lien release documents if you request it. General information is also available from the state Department of Labor and Industries. have received a copy of this disclosure statement. Dated this day of of the year Signature of Customer Packet Pg. 312 8.11.f BoYer Electric Co. Commercia l I • Industrial • Residential INCORPORATED 1990 LICH BOYERECIOI LE 20150 144tL Ave NE, Shiite A (206) 367-7606 September 7, 2023 City of Edmonds 250 5th Ave N Edmonds, WA 98020 Attn: Thom Sullivan Re: Estimate request Dear Thom, Woodinville, VVA 98072 Fax 367-4575 Please find listed below our proposal to perform the requested electrical work. 1. Provide for electrical permit. 2. Furnish and install (1) 20 amp circuit to East and West end of the parking lot to customer provided security gate control box. 3. Provide for asphalt cutting, patching and disposal for line voltage only. 4. Provide all material and labor to make final electrical connection to breaker panel and gate control box. 5. Provide for trenching for line voltage only. Permit Material Labor Asphalt cutting and patching Trenching and ditch protection Total Cost Exclusions/clarifications $240.00 $4, 840.00 $12,800.00 $15,750.00 $22,750.00 $56,380.00 + tax Quotation firm for thirty days. Quotation does not include the wiring or installation of traffic loops, sensors or keypads. Quotation does not include sales tax. Quotation does not include initial service call charges, if any. Quotation does not include electrical permit, if required. Quotation does not include patching or painting, if required. Quotation does not include repair of any illegal wiring not noted in scope of work. Quotation does not include repair of damage to water piping, wiring, etc... due to concealed conditions Payment terms: Net 30days after billing date. 1 '/z % charged per month on overdue accounts. Yours truly, Boyer Electric Company, Inc. Packet Pg. 313 Terry French Estimator -Project Manager 8.11.f u w a Packet Pg. 314 8.11.g Budget Amendment for: 2023 Carryforward Description: Police campus pedestrian safety perimeter. This decision package was initially budgeted in the General Fund but should be budgeted in 016.000 with a transfer from the General Fund. The project is not bond funded and is kept separate from the bond projects by using special program numbers. A carryforward amendment is needed due to delays ???? Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Public Works Facilities Police camum Previously Approved Budget By Council 2022 Adopted Budget Nov 17 2021 100% Beginning Fund Balance One -Time Capital Fund I 016 BUILDING Name: MAINTENANCE Account Number Description 2023 2024 2025 2026 2027 016.000.66.594.18.65.00 Construction $ 270,180 $ $ $ $ 001.000.39.597.19.55.16 Interfund Transfer to Fund 016 270,180 Total Expenditure Increase (Decrease) $ 540,360 1 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 0 16.000.397.19.00 1.00 Interfund Transfer from the General Fund $ 270,180 $ $ $ $ Total Revenue Increase (Decrease) $ 270,180 $ $ $ $ Beginning Fund Balance Increase (Decrease) Account Number Description 2023 2024 2025 2026 2027 001.000.308.00.000.00 Beginning Fund Balance $ 270,180 $ $ $ $ Total Ending Fund Balance Increase (Decrease) $ 270,180 $ $ $ $ N C1 R Y V M a C O N d G L d d E �L d a m w M to :; c as E s w a Packet Pg. 315 9.1 City Council Agenda Item Meeting Date: 09/19/2023 City of Edmonds - City of Mountlake Terrace Ballinger Park ILA Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History During the 2023 budget process, Council approved the allocation of $200,000 in support of the City of Mountlake Terrace Ballinger Park Phase 3 improvements providing more convenient access to the park and Lake Ballinger for Edmonds residents. The planned improvements on the northwest corner of the park and adjacent to City of Edmonds include pedestrian access trailhead and trails and a dock for access to the lake in the northwest area of the lake as well. Attached is both the proposed Interlocal Agreement, already reviewed and recently approved by the City of Mountlake Terrace City Council as well as a Development Site Illustration of the Phase 3 improvements. Scheduled for the September 19th Council meeting, Jeff Betz, City of Mountlake Terrace Director of Recreation and Parks will provide an overview of the entire Ballinger Park project and detail of Phase 3, the subject of this Interlocal Agreement. Staff Recommendation City Council review and consider approving an Interlocal Agreement between the City of Edmonds and the City of Mountlake Terrace which provides $200,000 for the Ballinger Park Phase 3 improvements providing increased park, trail and lake access to residents of Edmonds. Attachments: BallingerPark_DevelopmentSitelllustration_20-0727 ILA - CoE and MLT Ballinger Park - 9.14.2023 Packet Pg. 316 City of Mountlake Terrace - Development Site Illustration 20-1672 D, Ballinger Park Viewing Platform and Nature Trails 22231 56th Ave W, Mountlake Terrace, WA 98043 July 27, 2020 i Interurban Trail Y Improved Park Entry Ire:. 6 ft Asphalt Path 6 ft Wood Chips Path 6 ft Gravel Path Boardwalk & Viewing Platform Prepared by Robert W. Droll, Landscape Architect, PS 4 Proposed Crossing by the U.S. Army Corps of Engineers Proposed Channel by the U.S. Army Corps of Engineers Proposed Boardwalk by the U.S. Army Corps of Engineers Packet Pg. 317 9.1.b INTERLOCAL AGREEMENT BETWEEN THE CITY OF MOUNTLAKE TERRACE AND THE CITY OF EDMONDS FOR BALLINGER PARK IMPROVEMENTS This Interlocal Agreement ("Agreement") is made and entered into this day of 2023, by and between the CITY OF MOUNTLAKE TERRACE, a municipal corporation of the State of Washington ("Mountlake Terrace"), and the CITY OF EDMONDS, a municipal corporation of the State of Washington ("Edmonds") pursuant to Chapter 39.34 RCW. WHEREAS, the Parties share an interest in community parks and recreation opportunities; and WHEREAS, Ballinger Park lies within the City of Mountlake Terrace which abuts the City of Edmonds; and WHEREAS, residents of Mountlake Terrace and Edmonds use and enjoy Ballinger Park; and WHEREAS, Mountlake Terrace desires to construct improvements on the west side of Ballinger Park including a viewing platform, trails, and an improved Interurban Trail entry ("the Project"); and WHEREAS, Edmonds desires to support improvements to Ballinger Park for more convenient access at the park's west perimeter and increased access to and on Lake Ballinger by Edmonds residents by providing funding in support of Project construction activities; NOW, THEREFORE, the parties hereto, in consideration of the promises and mutual covenants set forth herein, agree as follows: 1. PURPOSE. The purpose of this Agreement is to define the responsibilities of the parties as they relate to Mountlake Terrace's Project improving Ballinger Park and Edmonds' financial contribution thereto. Each party's obligations hereunder are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with applicable law. 2. DURATION. This Agreement shall terminate on June 30, 2025 unless extended in writing by the parties. A party may terminate this Agreement with 90 days prior written notice to the other party 3. EDMONDS' DUTIES. 3.1. Edmonds shall pay City of Mountlake Terrace Two Hundred Thousand Dollars ($200,000) in a lump sum through an invoice after the Project has reached substantial completion to assist with the costs of Project construction Edmonds shall not incur any obligation or liability with regard to the Project or Ballinger Park. 4. MOUNTLAKE TERRACE'S DUTIES. 4.1. Mountlake Terrace shall assume all responsibility for design and construction of the Project, to include design of the viewing platform, various trail surfaces and an improved Interurban Trail entry point in 2023 and 2024, and shall construct the Project no later than the end of 2025 in accordance with regulatory agency requirements in compliance with applicable law. Ballinger Park Improvements Interlocal Agreement Page 1 Packet Pg. 318 9.1.b 4.2 Mountlake Terrace agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs and expenses allowable under this Agreement related to the Project and maintain such accounting procedures and practices as may be deemed necessary by law and State guidelines. These records shall be subject, at all reasonable times, to inspection, review or audit by Edmonds, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 5. MODIFICATION. This Agreement may be modified or amended only by written amendment signed by each of the parties. 6. NON -DELEGATION / NO ASSIGNMENT. Neither parry may delegate the performance of any contractual obligation hereunder to a third party, unless mutually agreed upon in writing. Neither party may assign this Agreement without the written consent of the other party. 7. HOLD HARMLESS. Each party shall be liable and responsible for the consequences of any negligence or wrongful act or failure to act on the part of itself and its employees. Neither party assumes responsibility for the other party for the consequences of any act or omission of the other parry or of any person, firm, or corporation not a party to this Agreement. Mountlake Terrace shall defend, indemnify and hold Edmonds, its officers, officials, employees and volunteers harmless from claims, injuries, damages, losses or suits including attorney fees, arising out of, in connection with, or incident to any negligent or intentional acts, errors or omissions, or conduct arising out of the construction of the Project, whether such claims sound in contract, tort, or other legal theory, except for injuries and damages caused by the sole negligence of Edmonds. INSURANCE. Each party shall maintain its own insurance and/or self-insurance for its liabilities from damage to property and /or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance of, or lack thereof of insurance and/or self-insurance shall not limit the liability of the indemnifying party to the indemnified party. Each party shall provide the other with a certificate of insurance or letter of self-insurance as the case may be upon request. Nothing contained herein shall modify Mountlake Terrace's sole ownership of and responsibility for Ballinger Park; Mountlake Terrace shall continue to insure Ballinger Park and shall insure the Project as necessary. 9. NO JOINT VENTURE / NO SEPARATE ENTITY/ OWNERSHIP OF PROPERTY. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture, or other joint enterprise between the parties. The parties agree that no separate legal entity is necessary to carry out this Agreement. Any real or personal property owned by Mountlake Terrace will remain the property of Mountlake Terrace. Any real or personal property used or acquired by either party in connection with the performance of this Agreement shall remain the sole property of such party and the other party shall have no interest therein. 10. NO THIRD -PARTY RIGHTS. Except as expressly provided herein, nothing in this Agreement shall be construed to permit anyone other than the parties hereto and their successors and assigns to rely upon the covenants and agreements herein contained nor to give any such third party a Ballinger Park Improvements Interlocal Agreement Page 2 Packet Pg. 319 9.1.b cause of action (as a third -party beneficiary or otherwise) on account of any nonperformance hereunder. 11. ENTIRE AGREEMENT. This Agreement constitutes the entire understanding between the parties with respect to the subject matter of this Agreement and supersedes all other agreements, whether written or oral, between the parties. 12. EFFECTIVE DATE. This Agreement shall become effective when all parties have signed it and it has been filed as set forth in Section 13, below. The date of this Agreement shall be the date this Agreement is signed by the last party to sign it (as indicated by the date associated with that party's signature). 13. FILING. Executed copies of this Agreement shall be filed as required by Section 39.34.040 of the Revised Code of Washington prior to this Agreement becoming effective or, alternatively, posted on the website of each party. 14. ADMINISTRATORS. Each party to this Agreement shall designate an individual (an "Administrator"), who may be designated by title or position, to oversee and administer such party's participation in this Agreement. The parties' initial Administrators shall be the following individuals: Mountlake Terrace's Initial Administrator: Edmonds' Initial Administrator: Jeff Betz, Recreation and Parks Director Angie Feser, Parks, Recreation & Recreation and Parks Department Human Services Department 5303 2281h St. SW 700 Main Street Mountlake Terrace, Washington 98270 Edmonds, Washington 98020 425-640-3101 (425) 771-0256 jbetz@mltwa.gov angie.feser@edmondswa.gov Either party may change its Administrator at any time by delivering written notice of such party's new Administrator to the other party. 15. NOTICES. All notices required to be given by a party to the other party under this Agreement shall be in writing and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable Administrator or the Administrator's designee. Notice delivered in person shall be deemed given when accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in Section 14 of this Agreement. Notice delivered by email shall be deemed given as of the date and time received by the recipient. 16. COMPLIANCE WITH LAWS. In the performance of its obligations under this Agreement, each parry shall comply with all applicable federal, state, and local laws, rules and regulations. 17. GOVERNING LAW AND VENUE. This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. The venue of any action arising out of this Agreement shall be in the Superior Court of the State of Washington, in and for Snohomish County. Ballinger Park Improvements Interlocal Agreement Page 3 Packet Pg. 320 9.1.b In the event that a lawsuit is instituted to enforce any provision of this Agreement, the prevailing parry shall be entitled to recover all costs of such a lawsuit, including reasonable attorney's fees. 18. SEVERABILITY. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. 19. WARRANTY OF AUTHORITY. Each of the signatories hereto warrants and represents that they are competent and authorized to enter into this Agreement on behalf of the parry for whom they purport to sign this Agreement. 20. EXECUTION IN COUNTERPARTS. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. DATED THIS CITY OF EDMONDS Mike Nelson, Mayor ATTEST/AUTHENTICATED Scott Passey, City Clerk APPROVED AS TO FORM Office of the City Attorney of Ballinger Park Improvements Interlocal Agreement Page 4 2023. CITY OF MOUNTLAKE TERRACE Jeff Niten, City Manager ATTEST Jennifer Joki, City Clerk APPROVED AS TO FORM Hillary J. Evans, City Attorney Packet Pg. 321 9.2 City Council Agenda Item Meeting Date: 09/19/2023 Mid Year Review - Financial Dashboard Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History This topic was discussed during the September 12 Finance committee meeting. Video is posted onto the city website, and committee minutes may be included in this agenda packet for approval on the consent agenda. Recommendation N/A Narrative The worksheets (finance -committee prepared dashboard of financial data and metrics) will be presented by the Finance Committee Chair and Council President. Attachments: Monthly Financial Dashboard - June 2023 (mid year review) Monthly Financial Dashboard - July 2023 Packet Pg. 322 9.2.a City of Edmonds Monthly Financial Dashboard -June General Fund Total Revenue Total Expense Net General Fund Balance General Fund Balance Fund Reserve requirement Over/Under Contingency Reserve Fund Balance Contingency Reserve Fund Balance Contingency Fund Reserve requirement Over/Under ARPA Beginning Balance ARPA fund spent Ending Balance City Assets and Liabilities Total assets and deferred outflows of resources Total liabilities and deferred inflows of resources Total net position Bond Obligations US$11.9 mil Itd tax GO imp and rfdg bnds (tax-exempt) ser 2021A due 12/01/2041 US$2.695 mil Itd tax GO rfdg bnds (taxable) ser 2021B due 12/01/2041 Jan -Jun 2023 Jan -Jun 2023 Budget Actual April Amendment Diff % 23,772,230 24,756,969 (984,739) -3.98% 28,704,022 30,336,520 (1,632,498) -5.38% (4,931,792) (5,579,551) 6,971,162 8,918,686 (1,947,524)-21.84% 8,918,686 8,918,686 - 0.00% (1,947,524)I 0 2,228,672 2,228,672 0 2,228,672 2,228,672 (0) 0 0 11,893,099 11,893,099 3,905,619 3,905,619 7,987,480 7,987,480 Pending Pending Pending 11, 900, 000 11, 900, 000 2,695,000 2,695,000 Packet Pg. 323 9.2.b City of Edmonds Monthly Financial Dashboard - July General Fund Total Revenue Total Expense Net General Fund Balance General Fund Balance Fund Reserve requirement Over/Under Contingency Reserve Fund Balance Contingency Reserve Fund Balance Contingency Fund Reserve requirement Over/Under ARPA Beginning Balance ARPA fund spent Ending Balance City Assets and Liabilities Total assets and deferred outflows of resources Total liabilities and deferred inflows of resources Total net position Bond Obligations US$11.9 mil Itd tax GO imp and rfdg bnds (tax-exempt) ser 2021A due 12/01/2041 US$2.695 mil Itd tax GO rfdg bnds (taxable) ser 2021B due 12/01/2041 Jan-Jul2023 Jan-Jul2023 Budget Actual July Amendment Diff % 27,008,084 28,462,795 (1,454,711) -5.11% 33,359,621 36,363,006 (3,003,385) -8.26% (6,351,537) (7,900,211) 5,551,418 8,918,686 (3,367,268)-37.76% 8,918,686 8,918,686 - 0.00% (3,367,268)I 0 2,228,672 2,228,672 0 2,228,672 2,228,672 (0) 0 0 11,893,099 11,893,099 3,905,619 3,905,619 7,987,480 7,987,480 Pending Pending Pending 11, 900, 000 11, 900, 000 2,695,000 2,695,000 Packet Pg. 324 9.3 City Council Agenda Item Meeting Date: 09/19/2023 Letter to Governor Inslee Regarding Unocal Property Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History Currently, WSDOT and Unocal are awaiting the Department of Ecology's public comment period and findings regarding the status of the environmental cleanup of the contaminated Unocal property at the Edmonds Marsh. This property had been used for production of asphalt products and storage of bulk fuels and has been contaminated by petroleum over the years. When Ecology has certified the success of the cleanup effort, the property title will be transferred to WSDOT pursuant to the purchase and sale agreement between Unocal and WSDOT. Since WSDOT no longer plans to use the property for the Edmonds' Crossing project --which included the relocation of the Edmonds ferry terminal to the Unocal site in addition to mixed use development-- WSDOT intends to dispose of the property as surplus. The City of Edmonds holds "first right of purchase" from WSDOT as specified in Section 214 of the approved 2023-2025 State biennium budget and in the Memorandum of Understanding (MOU) between WSDOT and the City of Edmonds regarding potential purchase by the City of the Unocal property. On April 18, 2023, Council passed a motion to draft a letter to Governor Inslee (see April 18, 2023 minutes attached) to articulate our shared goals around preservation and restoration of the Marsh and to request a meeting to discuss potential ownership options of the Unocal property that may best facilitate those mutual goals. On May 23, Council approved a MOU with WSDOT outlining a potential path forward for the City to obtain the Unocal property for purposes of environmental preservation/restoration. The MOU reinforces the City's desire to maintain first right of purchase of the property (see attached). Other options for preservation/restoration of the property may also be available, as discussed below. Recommendation Approve the enclosed letter to Governor Inslee requesting a meeting between the Governor and members of his Administration with the city as well as representatives of WRIA 8 and PSP Salmon Recovery Council to explore options of ownership of the Unocal property for preservation/restoration purposes. Narrative On May 23, 2023, Council considered two options regarding disposition of the Unocal property. In addition to approving the MOU with WSDOT regarding potential purchase of the property from WSDOT, Packet Pg. 325 9.3 Council also considered a draft letter to Governor Inslee requesting a meeting to discuss another alternative that directly impacts the State's highest priority goals around salmon recovery, protection of the southern Orca resident population and preservation of open space for environmental preservation purposes. Under this option, the State would retain ownership of the Unocal property and work in partnership with the City to achieve our mutual objectives of restoration and preservation of the Marsh estuary. Concerns were expressed by several Councilmembers during the May 23 meeting that sending a letter to the Governor about exploring State ownership option might create concern with WSDOT since they would not have been formally apprised of our request for a meeting with the Governor about this issue. As such, the draft letter to the Governor was tabled. (see attached minutes). To address Council concerns, a letter to WSDOT was prepared and approved by Council (see attached) to apprise them of our desire to meet with the Governor, WSDOT, and Salmon Recovery Councils to explore the option of the State retaining ownership of the Unocal property. This letter to WSDOT was dated August 2, 2023 and confirmation of receipt was sent to us by Transportation Secretary Millar on August 4, 2023. In addition, some Councilmembers were concerned requesting a meeting with the Governor may be premature, since the Department of Ecology's findings on the success of the cleanup effort at the Unocal site have not yet been released. However, those findings are reportedly due to be released in early 2024 and when they are released, the title transfer of the Unocal property to WSDOT will occur and the City will need to be prepared to decide whether to proceed with purchase of the property at that time. With that in mind, a request for a meeting with the Governor is prudent and timely as part of the City's due diligence. After exploring this option with the Governor and his staff, If the parties determine it is not a viable path, the City and WSDOT may simply continue to pursue the City's purchase of the property per the terms outlined in the MOU. Attachments: Pages from 2023-04-18 City Council - Full Minutes-3349 Pages from 2023-05-23 City Council Pages from Final Executed EdmondsWSFMOU Nelson Rubstello signed 08022023 ECC letter to WSDOT Secretary scan Draft letter to Governor Inslee 9 13 23 Packet Pg. 326 9.3.a reflected that process. She clarified the council could not remove a single amendment from a packet of amendments on consent. Ms. McLaughlin answered it was not problematic to staff for council to pull the full package from consent for discussion. If the council decided during its discussion that a single item needed to be removed, excluding that item could be included in the motion, and the rest of the package adopted. Mr. Taraday explained Section 20.80.015.0 states, "At its discretion, the council may" and the intent of C.2 is to make it easy for single items to be pulled out of the ordinance and sent to the planning board for further analysis and consideration. That is not the request tonight so this is a hypothetical question, but if that were to happen, this code is silent about the mechanism for the actual amendment of the ordinance once an item is removed. The code does not address whether the ordinance comes back the week after on consent with that item removed which he envisioned would be the cleanest way if/when there is a situation arose where there was a desire to pull an item from consent. Councilmember Olson said where it wasn't hypothetical was the council is approving this code change as part of Attachment A and she suggested cleaning up that section of code to state something like "pull the package from consent to remove one or more of the proposed amendments for additional discussion and suitability..." She clarified her question is whether the code as written, which the council is approving tonight as part of Attachment A, accurately reflects the process of pulling things from consent. Mr. Taraday clarified C.2 is the process that's used and was previously adopted by ordinance. He agreed C.2 did not describe what happens when something is pulled from consent. If any single councilmember objects to an amendment going forward using the process in 20.80, it is removed from the ordinance. He wanted to ensure there was no objection to an amendment in this package. If there is an objection to an item in a future package of amendments, likely the ordinance would come back the next week on consent without that item. Councilmember Nand said she understood Councilmember Olson's point; once the council removes the entire package from consent... Councilmember Paine raised a point of order, explaining this agenda item is about a package of minor amendments and now the discussion is about code that was approved in the past. She suggested discussing that as part of a different agenda item at a different meeting as the council has a busy agenda and a lot of people are present for the MOU and this discussion is off topic. Councilmember Nand disagreed, stating her comments were germane to the procedure the council was utilizing. Mayor Nelson ruled point not taken and suggested councilmembers be aware there are a lot of people waiting. Councilmember Nand commented the council is utilizing this procedure for first time and there questions about how it is utilized in accordance with a recently passed ordinance. The language in C.2 seems to state the council can remove items from the suggested minor code changes and then is obligated to pass the remainder of the items which does not seem to comply with actual practice of going on consent on a later date. That point needs to be clarified in utilizing this new procedure. Councilmember Olson commented the council always has the option of pulling something from consent and passing it as regular business. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE NEW COUNCIL BUSINESS ITEM 8.1 AS AMENDED. MOTION CARRIED UNANIMOUSLY. 1. WSDOT/CITY OF EDMONDS MEMORANDUM OF UNDERSTANDING Mayor Nelson advised tonight is for discussion only, and no action is requested. He explained for decades there has been talk and studies by councilmembers, mayors, and community members, but no steps have Edmonds City Council Approved Minutes April 18, 2023 Page 8 Packet Pg. 327 9.3.a been taken that have led the City to actually restoring the marsh. It continues to this day to be polluted, not functioning properly, salmon cannot reach it. His administration has tried every avenue of approach; they have met with the governor, the state... Councilmember Buckshnis raised a point of order, commenting the council did not need the mayor as the leader to indicate the story behind this. Mayor Nelson ruled point not taken, commenting as the chair of the meeting and many other meetings, he has listened to thousands of hours of minutia from councilmembers and had earned the right to introduce this topic. Mayor Nelson continued, his administration has tried every avenue of approach. He has met with governors, State legislators, Ecology, WSDOT, environmental and nonprofit organizations, and the current land owner, the big oil and climate polluter Chevron, all trying to find a path forward to restore the marsh. No State agency wants this property. The City has not had a productive relationship with the future owner, WSDOT, in a desire to protect the marsh until now. This MOU comes down to who do you trust to restore the marsh, the City or the free market? The City's path is to restore the marsh; the alternative path will fast track the marsh to development and continue the dissemination of salmon. The City is now at the table and moving forward with productive and collaborative discussions with WSDOT. An example of this collaboration is WSDOT's willingness to make changes at his request to expressly state the City's intent for this MOU. This MOU will now state the City's interest, "for the purpose of expanding the marsh estuary." To reject the beginning of this productive relationship that provides a path to acquire and restore the marsh is a giant step backward. Mayor Nelson continued, as mayor, he has proposed, lobbied and persuaded the legislature on the purchase proviso for the City so he has a good understanding of what the proviso can and cannot do. The proviso was done at the time because the City did not have a seat at the table. There is a lot of misinformation out there; the City cannot force a State agency to sell property to the City. If WSDOT disagrees with the City on the value of the property, they can sell it to a developer. The proviso provides no details on how to legally get the marsh property. The alternative path being championed tonight by some is unfortunately misinformed and very limited and will prevent the City's ability to purchase the marsh and instead allow developers to purchase it in the open market. Mayor Nelson continued, the relationship the City just started with WSDOT is very fragile; the amount of resistance to this MOU that has already been expressed by some before even hearing the presentation is giving WSDOT second thoughts. Internally there are discussions saying they should pull out. He urged everyone not to fall into this trap being promoted by those with misinformation who seem to revel in being in a perpetual state of conflict. Councilmembers have before them the first opportunity in decades, a mutually agreed upon road map between the City and WSDOT to take action to acquire the marsh for restoration. The MOU is a fragile document with the weight of decades of conflict that has gotten the City no where closer to saving the marsh until now. He urged everyone to see this for what it is, a genuine and real path forward for the City to restore the Edmonds Marsh. Community Services/Economic Development Director Todd Tatum commented a myriad tense, cordial, curious, accusatory, collegial conversations over the past weeks have shown that everyone can benefit from an open public process that gets all stakeholders to a shared level of understanding about the process to get to a sale with WSDOT. That is one of primary reasons for the MOU, to daylight staffs work, legal requirements, and the process to get to a sale and increase the understanding of the process. The first step was a proviso that directed WSDOT to give the City the first right of purchase, but that does not discuss how to get there. Staff wants to provide more clarity around the purchase process; WSDOT came to the City, bringing their staff and leadership to the table, to discuss the how in depth. He assured directors, the City's legal team and real estate consultants have all had a chance to look this over, ask questions, and challenge points and assumptions, to get the document to where it is today. This MOU is not the culmination, it is beginning that allow the parties to focus on next steps with confidence. He reviewed: Edmonds City Council Approved Minutes April 18, 2023 Page 9 Packet Pg. 328 9.3.a Why an MOU and Why Now o An MOU ■ Expresses a convergence of will between two parties ■ Is non -binding, but signals the intent to move toward a contract ■ Sets the tone and expectations of the parties o Why now? ■ It's needed ■ It helps to focus our attention on our next steps ■ It gives us a framework for productive conversations (internal and external) about a sale Background o WSDOT and Unocal entered into a purchase and sale agreement (PSA) dated January 27, 2055 o Unocal's interest in the PSA transferred to the Chevron Corporation upon Chevron's acquisition of Unocal o Before WSDOT acquires the former Unocal Property, Chevron/Unocal is required to remediate the existing environmental contamination on the property in accordance with the criteria set forth in the PSA o Title to the former Unocal property will transfer to WSDOT after Chevron/Unocal obtains written confirmation from DOE that Chevron/Unocal has satisfactorily performed the Capital Remediation Work, to the extent that the Monitoring Work may commence MOU calls out continued coordination o Section 2.9: ■ Upon execution of this MOU, WSDOT and the City shall negotiate and execute an Addendum to this MOU that authorizes the City's access to the information, opinions, and recommendations (excluding risk analysis) that WSDOT has obtained from Landau Associates about the property and the Capital Remediation Work. ■ WSDOT acknowledges that Landau's work, once assessed and understood by the City, could cause the City to reevaluate its interest in acquiring the property on the terms contemplated herein. Requirements before a sale can occur o Close of PSA escrow o Recording and title o Edmonds confirms interest o Property declared surplus o Edmonds and WSDOT execute a PSA ■ MOU covers topics to get to a PSA o City pays agreed upon fair market value Next steps — potential amendment o Section 2.8: the City has expressed an interest in acquiring the former Unocal property for the purpose of expanding the he adjoining Edmonds Marsh Estuar. ■ WSDOT is comfortable with adding this language Next steps o Sign the MOU o Begin our internal work plan o Negotiate and execute an addendum to the MOU granting the city access to the information, opinions, and recommendations WSDOT has obtained from Landau Associates Recommendation o Authorize Mayor Nelson to sign the MOU Councilmember Buckshnis thanked staff for the addition to Section 2.8. She commented the Department of Ecology or the documents about to be given to the City were not mentioned. She asked how those will affect the MOU, commenting in her opinion, the City needs to worry about cleanup costs. As long as Unocal is involved with WSDOT and they are trying resolve cleanup issues, and now the City is entering into an Edmonds City Council Approved Minutes April 18, 2023 Page 10 Packet Pg. 329 9.3.a MOU, why is the information about documentation DOE will provide not mentioned. As one of the retired experts in the community knows, disasters could occur which raises the issue of who pays. Mr. Tatum answered the MOU covers the process to get to a purchase and sale agreement with WSDOT. The Ecology documents could have any number of effects; there will be some restrictions on buildability on the land, there will be a feasibility study about removing the culvert. Those documents will certainly be included in the City's own risk assessment and determination of fair market value. They will be incorporated not in the MOU but in the MOU process when it gets to fair market value. They could have catastrophic effects on the ability to restore the property to an estuary and cause the City to reconsider the approach to the land after the City owns it, but it would not change the purchase process which is what the MOU details. Councilmember Buckshnis said to be a prudent buyer, the City should look at all the details available. She questioned why the City would not wait until July when those documents will be available and allow the City and the public time to look at them. She referred to WSDOT and administration's involvement in the connector project which excluded the council and the public and later blew up. She wanted to be very pragmatic and was being overly conscious due to the previous process with WSDOT that blew up. She preferred to wait three months to obtain the data and allow public comment. She feared receiving those documents after the City has signed the MOU. There are some who want to sign the MOU and move forward like the administration and others who want to know all the information first so a prudent decision can be made. She asked if WSDOT was willing to wait until the Ecology documents were available. Mr. Tatum said he could ask, but he was not sure it would change anything. The MOU is about the process of purchase, not necessarily the risk of purchase or what those risks mean as far as the City's project plans. He was unsure what would change by waiting other than a desire to no longer enter into the MOU. Councilmember Buckshnis said she was not saying she was not interested into entering into the MOU, but it would be nice to have the public on the same train by allowing everyone an opportunity to look at the documents before making a decision. For example, the new Ecology terrestrial evaluation deals with chemicals that cannot be seen; a report she is interested in seeing. Mr. Tatum said the MOU is not creating a purchase and sale agreement which would have warranties, representations, limitations, deed restrictions, etc. The MOU lays out the process for a purchase. The Ecology documents color what is done during that process but they do not change the process. Councilmember Buckshnis advised she will provide information to Mr. Tatum regarding WSDOT's transfer of land to DNR for I-90. She summarized locking this in without looking at all the options may cost taxpayers a lot of money. Council President Tibbott commented what he is hearing described tonight is tandem tracks; the State is working on cleanup and preparing the land for a future transfer. The second track is the City who has designs and ambitions for what that property might eventually look like. During the coming year, the City will be working on the vision and zoning for the comprehensive plan which is separate from the MOU. He asked what the benefits were of entering into an MOU now, knowing that the City and the State are doing their work in preparation for a future eventuality. Mr. Tatum answered the MOU sets a baseline understanding about what the process of getting to a purchase and sale agreement looks like. Everyone is on different sheets of music, different levels of understanding about how this may occur. Putting the City and WSDOT on level ground regarding the process to get there via the MOU allows for more productive conversations with WSDOT. For example, if something unexpected comes out of Ecology process and changes what the City thinks is possible for the land or changes the value, the MOU establishes a framework to discuss that with WSDOT. There is a willing seller and motivated buyer and the MOU is an agreement that allows the parties to agree more. Council President Tibbott observed that would be the benefit. He assumed those conversations were occurring without the MOU. Mr. Tatum answered sort of yes. When parties sign an MOU, it is like the line in the Robert Frost poem, good fences make good neighbors; the MOU means the parties agree to talk to Edmonds City Council Approved Minutes April 18, 2023 Page 11 Packet Pg. 330 9.3.a each other. Conversations with WSDOT have not been entirely productive because they come from 14 different points of view and 14 different points of entry. The MOU helps get to a more central point of view about how to deal with problems and issues of selling this property to the City. Councilmember Teitzel referred to HB 1125 and SB 5162 being considered in the current biennium budget; a decision on the budget will be made in the next couple weeks. The budget includes a provision in Section 214, "Total appropriation. The total appropriations in this section are subject to the following conditions and limitations. During the 2025 biennium if a department takes possession of the properties situated in the City of Edmonds for which a purchase agreement was executed between Unocal and the Department in 2005, Tax Parcel number 262703-2-003-009, and if the Department confirms that the property is still no longer needed for transportation purposes, the Department shall provide the City of Edmonds with the first right of purchase at fair market value in accordance with RCW 47.12.063(3) for the City's intended use of the property to rehabilitate nearshore habitat for salmon and related species." If the budget passes, the City will have right of first refusal through the end of 2025. Mr. Tatum advised it would be through June 30, 2025. Councilmember Teitzel continued, the budget provision also provides for the intended use of the property for salmon and related species. WSDOT acknowledged that by including the additional language in Section 2.8 of the MOU. Mr. Tatum advised WSDOT is amendable to including the additional language. The existing MOU that has been signed by WSDOT does not include that language. Councilmember Teitzel summarized if the budget passes with that provision, WSDOT will be required to recognize that use of the property. Including that language in the MOU means WSDOT agrees to what they are already obliged to in the budget. Mr. Tatum advised the proviso language was prepared in cooperation with WSDOT at the beginning of the last biennium. Councilmember Teitzel commented there likely was no one in the room tonight, in the audience or on the dais, that wants to see mixed use apartments or condos on the Unocal property; everyone wants the property restored for fish, wildlife, nature habitat, conservation and ecology purposes, etc. He identified high priorities at the State level: salmon recovery, recovery of the southern resident orca species, carbon sequestration and greenhouse gas reduction, open space preservation, and bird and wildlife restoration. The City will be partnering with the State in the marsh property to make those things happen. His concern about the MOU, even though it is nonbinding, it sends the City down a path toward a purchase. That may be what ultimately happens if the State does not want the property, but he wanted to explore the transfer of the property to another State agency and Edmonds committing to be a partner in supporting the stated objectives. He preferred to wait to see what passes in the budget not only related to the budget provision, but the various housing bills. He supports marsh restoration and felt articulating the mutual interests in the property to the State, the governor who is a green governor, and the various State agencies would be very powerful. If the budget passes, he did not see the urgency of approving the MOU. Mr. Tatum said City and WSDOT staffs have discussed a possible transfer with the Department of Natural Resources (DNR) and the Washington Department of Fish and Wildlife (WDFW) and those conversations were not particularly fruitful. He agreed with Councilmember Teitzel's comments about the State's priorities related to environmental restoration, sequestration, etc. and said those are great levers to pull when gathering funding sources for purchase and project. Those are great talking points with the State and discussion points for how to determine fair market value. Councilmember Teitzel commented it was good to know that some discussion is happened between WSDOT and DNR and potentially other agencies, but that was the first he's heard of that happening. He asked why that was not of interest to other agencies, especially due to the shared interest in the environment, wildlife, fish and orcas. He anticipated there was opportunity for partnership and wanted to explore that further. Councilmember Paine said the Unocal parcel, combined with the Edmonds Marsh, is something that almost 100% of Edmonds wants restored. Activists have been working on it for a long time, including buffers to Edmonds City Council Approved Minutes April 18, 2023 Page 12 Packet Pg. 331 9.3.a protect the marsh from encroachment. She was pleased to see that that work helped inform what is being done now and letting WSDOT know, who does not need City, about the City's hope and desire to restore the land. She asked about how many hours staff has been spent on this process, anticipating discussions had been occurring for about 1'/z years. Mr. Tatum answered certainly a year, his predecessors have all been involved in discussions leading to what is included in the MOU and the FAQ. An incredible amount of staff work has gone into it for many years and certainly in the past 1'/2 years. Councilmember Paine commented the MOU is focused on finding a path and allowing for discussions to occur when not all the details are known. The process will allow for exploration and shows the City is committed to the process. The MOU is a great way to memorialize the discussions and put a process in place. She appreciated staff and the administration's work, WSDOT's work because they certainly did not have to agree to the MOU, and the legislators who added the proviso. The MOU is a gesture of diligence and goodwill and she would love to have the MOU passed to memorialize the path for both parties. Councilmember Chen observed the State has already signed the MOU which shows they are a willing seller and are interested in working with the City proactively. He used to work for a pulp mill in Everett and recalled it took almost ten years to find a potential buyer and eventually the city took over due to the contamination and humungous cleanup costs. The Unocal property has the same potential. With that being said, this property is a jewel in the heart of Edmonds and has so much potential. The current and former administrations have been involved and during his involvement with the City since 2019, he learned many in Edmonds are passionate about the marsh and this partnership potential. The MOU is a great first step that can move the City closer to acquisition, it is a way of opening communication with WSDOT. The City needs to go in with eyes wide open of the potential risk. Councilmember Chen asked for assurance that signing the MOU with WSDOT did not bind the City to anything such as if further investigation/study found the cleanup costs were more than the City could bear. Mr. Tatum said that was correct. The proviso does not guarantee the City will be the purchaser and neither does the MOU. The MOU provides a path to help answer questions to get there. As called out in Section 2.9 regarding the Landau documents, that was important information to add; as staff is thinking about this property, the risk is significant and some risk will remain latent with the property for a long time. The first big step for the City is the risk analysis which will help color the rest of the steps in the MOU so the City does not arrive at the end surprised at what it is attempting to purchase. Councilmember Chen summarized the MOU is a good first step for both sides to show their willingness to have a conversation in a more formal way. He reiterated the City needed to be aware of potential risks. Councilmember Nand observed the marsh and the Unocal property is a topic that excites a lot of passion because of the level of engagement from the community. People have a lot of questions and that is valid. This process has become somewhat politicized; there is a robust community engagement and public process for a reason. The City is potentially spending millions of taxpayer's money and the community has a right to have their questions answered. She complimented Mr. Tatum on the amount of work he did preparing the FAQ about the MOU. Councilmember Nand referred to Section 6.4, Remediation Plan and Work, and asked if the council signs the MOU, could the City ask for more transparency from Ecology and WSDOT about the remediation steps that Chevron and Unocal and their subsidiary have already taken on the property and what cleanup can be expected to where the PSA is triggered. Mr. Tatum answered the MOU puts the City in a more constructive dialogue with WSDOT. For example, getting the Landau documents and the City doing its own analysis on them will be a big step. There is a huge amount of documentation on Ecology's website which the City could spend a long time trying to digest. The City will have an opportunity as a key stakeholder to review the Ecology documents this summer and integrate those into its decision making. Edmonds City Council Approved Minutes April 18, 2023 Page 13 Packet Pg. 332 9.3.a Councilmember Nand said the main concern she has heard from the community is there has not been enough transparency which may be a gap in the level of expertise with Ecology and WSDOT that needs to be digested so citizens understand. Mr. Tatum agreed that is what is missing, context for ourselves. There is a lot of documentation on Ecology's website about the cleanup, but there is an interpretation piece missing, not what this means to Ecology or to WSDOT, but what it means to the City for its purposes. He recommended spending some money and effort to put that information into context. Obtain the existing documents, the City do its own analysis, having a risk analysis done and apprising the legislative and executive branches and the public. Councilmember Nand assumed that would be part of the City's due diligence as a stakeholder and potential buyer or group of buyers. Mr. Tatum said signing the MOU is a good platform to start doing that due diligence so the City can arrive at an informed place when the property is available for sale. Councilmember Nand summarized the MOU functions as a statement of intent at the start of a real estate transaction. Councilmember Olson commented there is some value in the council supporting the MOU, drafting a letter, or utilizing some other tool. The fact that the City and WSDOT went down the road on this tool may be a reason to support this route in the end. She referred to a question about whether the MOU is the right tool. The FAQs state the MOU is nonbinding and despite what another councilmember said, the City is not committed to this process. She was concerned about having a false sense of security with this MOU and wanted to recognize that the MOU was a nice to have supplement, but it was not standing in place of things that are binding like the current proviso. She wanted to ensure the City asked for another budget proviso in two years even if the City signed the MOU because the MOU is non -binding. She asked Mr. Taraday or Mr. Tatum to comment on her interpretation. Mr. Taraday commented on the extent to which the proviso is binding, explaining what a first right of purchase is; it is basically WSDOT giving the City the first opportunity to purchase the property when they decide to sell. It does not require WSDOT to sell it to the City on any particular terms other than fair market value which is also set forth in the proviso. The rest of the terms are not set forth in the proviso, it does not say when WSDOT is ready to sell, it will sell to Edmonds according to the terms of this 40 page purchase and sale agreement. There are a lot of ways in which the right of first purchase could end up not materializing into a purchase and sale agreement even if the parties could agree on fair market value because there are other terms that will be material to a future purchase especially in a property like this where there are environmental factors to be considered. The proviso is helpful and the MOU is also helpful, but it was overstating the proviso language to characterize it as binding. It requires WSDOT to come to the City first, but it does not require WSDOT to consummate a sale with Edmonds. Councilmember Olson observed the MOU would not be binding on WSDOT to come to the City for the sale. Mr. Taraday agreed, the MOU is a relationship building document, but is not in any way a binding document. Councilmember Olson observed the MOU does less for the City than the proviso, although she could appreciate that relationship building was important especially considering the past. Mr. Taraday said he was not sure he agreed, the proviso will only be in effect one biennium at a time, and the proviso is not really something WSDOT is very supportive of. From a relationship building standpoint, he was unsure that the proviso did as much to build relationship with WSDOT as the MOU does. How that question is answered, which one is better or more valuable, may depend on how one weights the aspect of relationship building in the overall context. If the council thinks that relationship building is important, the MOU may be the way to go. If the council feels relationship building is not important, then the proviso may look like a better path. That is how he saw them being materially different. Mr. Tatum said what is clear through the discussions in recent weeks is there is a gap. Like Mr. Taraday said, the City has the first right of purchase, but that does not mean the City has the means to get to a purchase and sale agreement and own the property. There is a gap of due diligence, work that needs to be done to ensure the City understands the risk, the process, the steps, requirements, etc. With regard to which Edmonds City Council Approved Minutes April 18, 2023 Page 14 Packet Pg. 333 9.3.a is better, the MOU provides a framework, a stable platform as the City works to do that due diligence and helps get to a place of understanding where a sale could be consummated rather than just having a proviso and needing to do all the work when the property is available for sale. Councilmember Olson related her sense from talking to community members and councilmembers that the amendment to Section 2.8 will be important. She asked whether that would be included when this comes to the council to authorize the mayor to sign the MOU. Mr. Tatum answered there are several ways to proceed, the MOU could be signed and then amended or it could be amended, resigned by WSDOT and then presented to council for authorization for the mayor to sign it. Councilmember Teitzel commented although there has been a lot of discussion and it may feel like people are divided on the issue, he believed everyone on the dais and everyone in the audience were in agreement and their goals were the same such as salmon recovery, carbon sequestration, wildlife and open space preservation, etc. and that should be expressed to the State. He supported Councilmember Olson's idea of a letter regardless of whether the council authorized the mayor to sign the MOU. A letter could express the City is willing to partner with the State to support their high priorities in the areas he listed. If that involves the State retaining ownership in some capacity and the City being a partner in supporting those goals, that would also be acceptable as would WSDOT selling the property to the City. There would be value in showing that the electeds are unified and he invited the mayor to sign such a letter along with councilmembers. He referred to Mayor Nelson's comment about other agencies potentially controlling/owning the property and wanted to explore that further. A letter showing the elected and the community is unified could be powerful. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER OLSON, TO DRAFT A LETTER, JOINTLY SIGNED BY THE MAYOR AND EACH MEMBER OF CITY COUNCIL, EXPRESSING FULL SUPPORT OF THE GOALS HE ENUMERATED EARLIER AND HE OFFERED TO PREPARE THE FIRST DRAFT OF A LETTER FOR COUNCIL CONSIDERATION. Councilmember Buckshnis emphasized the importance of keeping the State legislators involved. She has been on WRIA 8 for eight years and on the grant funding committee for nine years and knows the people from DNR, WDFW, and RCO. She supported Councilmember Teitzel idea of a letter. She referred to SEPA and issues related to contamination, noting there is a lawsuit between Chevron and WSDOT. The MOU is a means of going down a path that many have been working on for a long time including the council allocating $1 million for marsh restoration/purchase. She has dedicated her entire council career to the marsh. It is important the council does not pigeonhole itself into something it does not understand because all the documents are not available yet. The previous proviso did not specify "for the city's intended use of property to rehabilitee nearshore habitat for salmon and related species" and by including that in the proviso, it's clear the State wants the City to be a working partner. Many environmental organization's goals are related to salmon recovery because by extension, that is orca recovery. She suggested using that tool first before binding the City to an agency that is already involved in a lawsuit over the property. She recognized this information has nothing to do with the discussion but there are other aspects that people need to understand. Council President Tibbott raised a point of order, suggesting council comments focus on the motion. Mayor Nelson ruled point taken. Councilmember Buckshnis expressed support for Councilmember Teitzel's motion. Councilmember Paine said she was in full support of the MOU and had no objection to a letter in support of goals that are in alignment with the MOU and having that information spread more broadly to the county executive and other players in the region. The first thing the council needs to do is support the MOU as written with the amendment to Section 2.8. A letter cannot take the place of the MOU; the MOU describes Edmonds City Council Approved Minutes April 18, 2023 Page 15 Packet Pg. 334 the path, a letter is an offer of support and possibly additive as long as it was in support of the MOU. If the letter did not look like that, she would not support it. Councilmember Nand said while she applauded Councilmember Teitzel's intent in proposing a letter, from her prospective in the private sector, the typical process for real estate acquisition is a non -binding MOU followed by a letter of intent which is binding on the parties and hopefully eventually getting to a purchase and sale agreement. She acknowledged it could be very different in municipal property acquisition. She feared a letter could cause a level of confusion if the council was somehow skipping steps. If the council is not ready to proceed with the MOU tonight because they want to have more information about the information Ecology has published and there are concerns regarding contamination and environmental related to acquiring the Unocal property and committing taxpayer dollars, it would be more beneficial to do due diligence and direct Mr. Tatum or secure a consult to advise the council and do the due diligence and then proceed with the normal sequence of documents which starts with an MOU, followed by a letter of intent and eventually hopefully consummated with a purchase and sale agreement. Councilmember Olson asked Mr. Taraday whether a letter showing the City's intent to expand the marsh estuary as stated in Section 2.8 would be confusing. She did not think the letter should reference the proposed MOU to show the City is not conflicted and is ready to make a clear statement to that effect as a leadership body representing the community whose desire is to expand the marsh estuary. As others have said, this doesn't preclude councilmembers from voting for the MOU. She anticipated a letter could be quick and easy and could be done right away to address some residents' concern that the council is sending a message they are not interested in the property which of course is not a message the council wants to send. Mr. Taraday said he was hesitant to speculate about how WSDOT might receive a letter as opposed to or in addition to also receiving a signed MOU. Mayor Nelson said since council had involved him in the letter, he would be happy to consider the letter after the council supports the MOU. The council should be legislating, not writing letters. Councilmember Chen said he would support the MOU with the addition of a letter to expand the intent in Section 2.8 to include the points mentioned by Councilmember Teitzel. He envisioned a letter would strengthen the City's position so he would support both. Council President Tibbott did not support the motion, finding it premature. He preferred the council make a decision one way or another on the MOU and at some point a letter like this would be germane to conversation. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS TEITZEL, CHEN, BUCKSHNIS AND OLSON VOTING YES; COUNCIL PRESIDENT TIBBOTT AND COUNCILMEMBERS PAINE AND NAND VOTING NO. Mayor Nelson declared a brief recess. 2. 4TH AVENUE CULTURAL CORRIDOR CONTRACT Community Services/Economic Development Director Tatum reviewed the Cultural Corridor 10% contract: • Why is this contract in front of you today o Mayor is authorized to sign A/E contracts when the consultant contact fee is greater tan $50,000 but less than $100,000 ■ This contract is for $68,000 - Up to $34,000 in ArtsWA grants - Up to $34,000 in City funds Edmonds City Council Approved Minutes April 18, 2023 Page 16 Packet Pg. 335 9.3.b assumed provides them with standing. For a Type III and it goes to public hearing, even if someone was not within the 300' radius, they are required to be provided notice of the public hearing and notice of the decision which would seem to provide some legal standing. He deferred to the city attorney. Mr. Taraday said he was unsure how someone became a party of record. Any party of record who wanted to appeal would be able to do so. Councilmember Buckshnis questioned who was driving the car on this. It mentions the involvement of staff and the developer holding the neighborhood preapplication meeting and providing summary minutes of the meeting. She questioned the purpose of the neighborhood meeting if staff was not involved. The proposed amendment states staff may make general recommendations to the developer as part of the application based on the input from the meeting to the extent that said comments are consistent with adopted previous of the ECC. She reiterated who drives the car on this, who sets up the meetings, where are they held, who pays the cost for the meeting, etc. Mr. Levitan answered it would be a preapplication meeting in advance of the submittal of the land use application. The applicant would be responsible for providing notice, hosting the meeting, sending out the mailings, etc. Assuming the language remains as is, and the meeting was prior to application submittal, it would not be tied to an actual land use application and would essentially be a submittal requirement for the land use application. For a developer building on a CG zoned site subject to the Type II -A review process, if the summary minutes and affidavit of mailing were not included when they submitted the design review land use application, it would be considered an incomplete application. Action on Amendment #2 MOTION CARRIED UNANIMOUSLY. Councilmember Paine asked if this preapplication meeting would be compliant with HB 1293. Mr. Levitan answered yes, if it was only required for a Type II -A review process, basically for properties adjacent or across the street for buildings between 35' and 75' in height where a public hearing before the ADB is not required, the neighborhood meeting could be a submittal requirement. Councilmember Paine loved the idea of a preapplication meeting so the developer can get immediate feedback from the neighbors. She asked it was appropriate to approve the amendment or did staff need to get further clarification about whether it would be the one meeting. Mr. Levitan responded the only way he could see it becoming an issue would be if the council imposes a public meeting requirement as part of the official land use application which would raise the issue of whether the preapplication is tied to the land use application or is it considered a separate public meeting outside the parameters of HB 1293. Councilmember Paine asked if summary minutes will be part of the project file that is maintained by the planning department. Mr. Levitan answered yes, they would be part of the developer's submittal. Action on Amendment # 1 MOTION CARRIED UNANIMOUSLY. Action on the Main Motion MOTION CARRIED UNANIMOUSLY. Councilmember Buckshnis relayed her hope that the council would put a moratorium on MFTE until it was studied further. It was her understanding one project with 700 units provided only 70 affordable units and she did not think a completely residential building should be afforded tax credits over a decade and only provide 10% affordable units. She referred to the SEIS and the aquifer and what may be happening with not having those documents in place; there may be environmental issues that impact future development in the CG zone. 2. LETTER TO STATE REGARDING ENVIRONMENTAL GOALS FOR MARSH Edmonds City Council Approved Minutes May 23, 2023 Page 10 Packet Pg. 336 9.3.b Councilmember Buckshnis commented she has been with Puget Sound Partnership and WRIA 8 for a number of years. There are many ways get property transferred within state agencies. One of the ways is having the Governor transfer it and she offered to provide examples. The council agreed at a previous meeting to draft a letter to the state. The only intent of the proposed letter is to meet with the Governor. Governor Inslee does not plan to run for another term, he has always been an environmental steward, and his presidential campaign even pushed climate change and climate action. He may want to have a good send-off by putting this project into another state agency such as Department of Natural Resources (DNR). Councilmember Buckshnis continued, it was her understanding DNR was not interested because they have not yet seen the science and everyone, even the Governor, wants to see the science first. The letter is the first step toward having a meeting. Department of Ecology has signaled that the science will be released on for this property in July. If the Governor transfers the property, there are funds available for stormwater mitigation, contamination mitigation, etc., and it would save the taxpayers money. The Governor signed ESHB 1125.PL which provides the provision in the 2023-2025 budget that Edmonds has the "right of first purchase" for the City's intended use of the property. The reason the letter does not mention the MOU is this is separate from the MOU, simply asking for a meeting with the Governor. Councilmember Teitzel stressed the importance of keeping the big picture in mind, everyone is unified in the goals of salmon recovery, recovery of the southern resident Orca population, greenhouse gas reduction, carbon sequestration, etc. Those are not just Edmonds' goals, they are regional and statewide goals. When Governor Inslee ran for president, his campaign stressed he was most strongly focused environmental candidate at that time and he still holds that position and belief. This letter appeals to him to look at this restoration opportunity as a way to support his and the state's high property goals. The state has the expertise and resources to deal with future contamination if it is uncovered when the new channel for the creek is dug. There are two paths for the state to pursue once they obtain ownership from Unocal, 1) retain the property as a restoration effort in partnership with the City, or 2) sell the property to the City. As Councilmember Buckshnis mentioned, this letter highlights this great opportunity in Central Puget Sound for the state, region and Edmonds and gets it on the table for discussion. It's possible the state does not want to retain ownership and the City will proceed with the MOU and purchase. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, THAT THE COUNCIL APPROVE THE LETTER AS SUBMITTED IN THE PACKET. Councilmember Nand said she has had extensive discussions with Councilmember Teitzel and other community stakeholders regarding the marsh as well as email exchanges with City staff. Her concern is not sending mixed signals to the state. She was very concerned with the statement in the second to last paragraph, "Our suggested option for you to consider to drive this high priority restoration forward is to have the State maintain ownership." which she felt would be in direct conflict with the MOU. She did not feel it was appropriate to request a meeting with Governor Inslee to discuss options and she questioned if the state were to retain title, how high a priority the restoration would be whereas it was a very high priority restoration project for the City Edmonds. If the council wanted to proceed with the letter and an MOU, she preferred to wait until July until the Ecology documents are available. COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND THE LETTER TO REMOVE ENTIRELY THE PARAGRAPH STARTING WITH, "OUR SUGGESTED OPTION FOR YOU TO CONSIDER TO DRIVE THIS HIGH PRIORITY RESTORATION FORWARD IS TO HAVE THE STATE MAINTAIN OWNERSHIP" AND THAT ENDS WITH "WE THANK YOU AND WISH TO MEET WITH YOU REGARDING THE REASONS FOR THE STATE TO MAINTAIN OWNERSHIP." Councilmember Nand commented it was too early in the process to make any representations to the Governor, WSDOT, Ecology or any other potentially interested party regarding the City's wishes. The City Edmonds City Council Approved Minutes May 23, 2023 Page 11 Packet Pg. 337 9.3.b needs to get its house in order before going to the state to suggest a strategy for pursuing the marsh. If it is the information from Ecology that the City has not had time to review or digest properly yet, the City can amend the letter, remove any representation about taking title to the Unocal property and initiate a less formal discussion with the Governor or whoever on the Governor's staff will steer this discussion. She feared the letter would send conflicting messages to different parts of state government. Council President Tibbott said he was not in favor of the amendment or the letter. He found it inappropriate to address the letter to the Governor as it circumvents the authority of WSDOT who is the authority on the purchase agreement with Chevron and it disrespects the investment they would be making. The letter addresses the why that everyone agrees with which he felt was appropriate, but moves to telling the state how to do it without hearing from the state, the state hearing from the City, essentially dictating the answer. The letter assumes to speak for the City of Edmonds by stating the City would gladly enter into an ILA once the information is available. There are enough risks associated with the property that that would be an over statement and assumes too much. Council President Tibbott continued, he preferred a letter addressed to WSDOT which he believed was the intent of the motion previously passed by the council to create some level of understanding about the common ground and express the City's eagerness about working toward a mutually beneficial solution. That type of letter would be effective and open the door for further discussion. In all his years of negotiating contracts, he never talked with a potential client and said in the process of looking at all the risk, before I enter into a contract with you, I want to talk to your parent first. That is the equivalent of going to the Governor instead of negotiating with WSDOT who has the authority to work on this with the City. Councilmember Paine did not support the letter, finding it provides a problematic set of dialogue, who is it speaking to when the operating agency is WSDOT in the Purchase and Sale Agreement, and she did not see that the Governor had a role in that. She was supportive of removing the problematic paragraph, but did not support the letter. The letter does not address what the City is waiting for, more information about the property provided via the MOU process where the City will have access to past data as well as new data from Ecology this summer. This letter does not get any additional information, and it sends a rather confusing message. Councilmember Buckshnis began to speak and Councilmember Olson raised a point of order, asking whether councilmembers were required to speak only on the amendment, noting the last two councilmembers have not. Mayor Nelson offered to do better. Councilmember Olson began to speak to the amendment, expressing her support for striking that paragraph. Mayor Nelson advised the maker of the motion was speaking before her point of order. Councilmember Olson clarified one of her points of order was that the person was speaking for a second time and she had not spoken yet. Mayor Nelson did not recall imposing that restriction on the maker of a motion. Councilmember Olson raised a point of parliamentary procedure from the City Clerk. City Clerk Scott Passey advised typically a new speaker or the maker of the motion is called on again after everyone has had a chance to speak. Councilmember Olson said the why versus the how was the crux of offering this amendment. She suggested the council talk about whether the letter should be changed in other ways after the council approves or declines this amendment. Removing the statements about the outcome of the meeting gets back to the fact that the City is also interested in an agreement with WSDOT. However the council decides to proceed with the letter now or in the future, this is a good amendment and gets to the point that the council does not want to be prescriptive about the outcome of the meeting. She expressed support for the amendment. Edmonds City Council Approved Minutes May 23, 2023 Page 12 Packet Pg. 338 9.3.b Councilmember Teitzel observed some councilmember do not like the letter at all and prefer to just continue with the MOU. He suggested if the council takes that approach, it completely eliminates the possibility of the other option. The letter keeps that option open. Councilmember Chen raised a point of order, stating council comments should be related to the amendment. Councilmember Teitzel explained he was speaking to the amendment to strike the second to last paragraph related to the state retaining ownership. If that paragraph is removed and the letter is subsequently abandoned, that leaves only the path of purchase and completely negates the other option which he felt should be explored further. Councilmember Chen expressed support for the amendment. His first impression of the letter is it delivers contradicting information; the City has been trying to acquire the property from WSDOT, but this paragraph goes in a different direction. Councilmember Buckshnis agreed with Councilmember Teitzel, some aspects need to be retained such as that the Governor signed the budget providing the City "the right of first purchase." City representatives have addressed the marsh with the Governor when talking about the connector in Washington DC in 2019 so he is very familiar with the marsh. The marsh is on the WRIA 8 priority list and Puget Sound Partnership, all of whom are aware of the City's restoration efforts. She was unclear why the entire paragraph needed to be removed; the marsh is a state priority and one of the Governor's priorities so she did not view it as conflicting. The letter only asks for a meeting and a meeting is unlikely to occur until September/October. She concluded she did not see any conflict with the MOU or with WSDOT and she did not think WSDOT would get their feeling hurt as a result. She did not support the amendment. Councilmember Nand commented this is putting the cart in front of horse. The council needs to properly inform themselves about their bargaining position, vis-a-vis the environment impact if the City does or does not takes title before making any representation to state government. She preferred tabling both the MOU and the letter until after July when Ecology releases documentation and the City has an opportunity to digest how that materially affects its bargaining position. The public is excited because the marsh is a huge priority and a multidecade project that will affect Edmonds for generations. She questioned why the council needed to rush forward with either the MOU or the letter instead of waiting until Ecology releases the environmental documents and the City has an opportunity to properly digest how it affects its bargaining position. This is a very momentous potential acquisition for the City and she wanted to ensure it was done properly. UPON ROLL CALL, AMENDMENT CARRIED (5-2), COUNCILMEMBERS CHEN, OLSON, PAINE AND NAND AND COUNCIL PRESIDENT TIBBOTT VOTING YES; COUNCILMEMBERS TEITZEL AND BUCKSHNIS VOTING NO. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER NAND, TO TABLE THE LETTER UNTIL WE HAVE THE INFORMATION FROM ECOLOGY. Mr. Passey advised a motion to table is not debatable. UPON ROLL CALL, MAIN MOTION AS AMENDED CARRIED (4-3), COUNCIL PRESIDENT TIBBOTT AND COUNCILMEMBERS BUCKSHNIS, OLSON AND NAND VOTING YES; COUNCILMEMBERS TEITZEL, CHEN AND PAINE VOTING NO. Mayor Nelson declared a brief recess. 3. WSDOT/CITY OF EDMONDS MEMORANDUM OF UNDERSTANDING Edmonds City Council Approved Minutes May 23, 2023 Page 13 Packet Pg. 339 DocuSign Envelope ID: F58016A4-C380-4B8C-940D-1ABFCFBECA4B 9.3.c WASHINGTON STATE DEPARTMENT OF TRANSPORATION AND CITY OF EDMONDS MEMORANDUM OF UNDERSTANDING FORMER UNOCAL BULK FUEL TERMINAL - EDMONDS, WASHINGTON This MEMORANDUM OF UNDERSTANDING (MOU) is entered into by and between the Washington State Department of Transportation (WSDOT) and the City of Edmonds, Washington (City), collectively referred to as the "Parties" 1. PURPOSE. The purpose of this MOU is to set forth the Parties' general understanding regarding the potential acquisition of that certain real property known as the Former Unocal Property (the "Property'), by the City from WSDOT. 2. BACKGROUND. 2.1 WSDOT and Union Oil Company of California (Unocal) entered into a purchase and sale agreement entitled Agreement for Sale of Real Property and Escrow Instructions, dated January 27, 2005 (PSA). The PSA is attached hereto as Attachment 1. The PSA set forth the terms and conditions under which WSDOT would purchase from Unocal certain real property located in Edmonds, Washington, now known as the Former Unocal Property and previously known as the Edmonds Lower Yard. The Former Unocal Property is located in the City of Edmonds, Washington and is identified by the Snohomish County Auditor's Office as Tax Parcel Number 262703-2-003-0009 and by WSDOT as Parcel #1-21510 (Former Unocal Property or Property). Unocal's interest in the PSA transferred to the Chevron Corporation upon Chevron's acquisition of Unocal. 2.2 At the time the PSA was entered into, WSDOT intended to acquire the Former Unocal Property to construct a multimodal transportation center. The planned multimodal transportation center project is no longer a viable project. Presently, WSDOT does not have an identified need for the Property. 2.3 The PSA established a purchase price of $8,175,000, which WSDOT deposited into an escrow account created pursuant to the PSA. 2.4 As a condition precedent to WSDOT acquiring the Former Unocal Property, Chevron/Unocal is required to remediate the existing environmental contamination on the Property in accordance with the remediation criteria set forth in the PSA. Page 1 of 4 WSDOT-City of Edmonds MOU — Former Unocal Property Packet Pg. 340 DocuSign Envelope ID: F58016A4-C380-4B8C-940D-1ABFCFBECA4B 9.3.c 2.5 The PSA provides that title to the Former Unocal Property will transfer to WSDOT after Chevron/Unocal obtains written confirmation from DOE that Chevron/Unocal had satisfactorily performed the Capital Remediation Work, as that term is defined in the PSA, to the extent that the Monitoring Work, as that term is defined in the PSA, may commence.' To date, DOE has not issued a written confirmation that the Capital Remediation Work has been satisfactorily performed. As such, Chevron/Unocal currently owns and is in possession of the Former Unocal Property. 2.6 The PSA provides that after the Close of Escrow, as that term is defined in the PSA, the terms and conditions of the PSA "will be binding upon and inure to the benefit of the parties' respective successors and assigns." Additionally, the terms of the PSA are required to be incorporated by reference into a deed or other legal instrument that divests WSDOT of its interest in the Former Unocal Property and that the grantee of such deed shall "specifically assume all of the obligations" of WSDOT under the PSA, including any and all monitoring obligations. To the extent the final DOE Consent Decree and associated plans conflict with the terms in the PSA, upon transfer of the Property grantee shall be responsible to resolve said conflict(s). 2.7 WSDOT currently holds an easement across the Former Unocal Property to operate, maintain, and repair a storm water line that services SR 104. Any future sale of the Property by WSDOT will include a reservation of this easement. 2.8 The City has expressed an interest in acquiring the Former Unocal Property for the city's intended use of the property to rehabilitate near -shore habitat for salmon and related species. 2.9 Upon execution of this MOU, WSDOT and the City shall negotiate and execute an Addendum to this MOU that authorizes the City's access to the information, opinions, and recommendations (excluding risk analysis) that WSDOT has obtained from Landau Associates about the Property and the Capital Remediation Work. WSDOT acknowledges that Landau's work, once accessed and understood by the City, could cause the City to reevaluate its interest in acquiring the Property on the terms contemplated herein. 3. WSDOT SALE OF THE FORMER UNOCAL PROPERTY TO THE CITY. WSDOT is statutorily authorized to sell real property under its jurisdiction pursuant to the terms and conditions of RCW 47.12.063. RCW 47.12.063(3) authorizes WSDOT to sell real property directly to a city at 1 Washington State Department of Ecology (DOE) and Chevron/Unocal are presently developing a Consent Decree, including a Cleanup Action Plan, for the Former Unocal Property. Page 2 of 4 WSDOT-City of Edmonds MOU — Former Unocal Property Packet Pg. 341 DocuSign Envelope ID: F58016A4-C380-4B8C-940D-1ABFCFBECA4B 9.3.c fair market value. It is the intent of WSDOT to first offer the purchase of the Former Unocal Property to the City as outlined in this MOU. 4. CONDITIONS PRECEDENT. The Parties understand that prior to any future sale of the Former Unocal Property by WSDOT to the City the following must have occurred: 4.1 Close of PSA Escrow: All the conditions and instruction provided for in the PSA must be satisfied and properly complied with, and the PSA Close of Escrow, as that term is defined in the PSA, shall have occurred. 4.2 Recording and Title: The deed conveying title of the Former Unocal Property to WSDOT has been recorded and title has transferred to WSDOT. 4.3 City's Confirmation of Interest: The City informs WSDOT that the City is still interested in purchasing the Former Unocal Property at fair market value. 4.4 Property Declared Surplus: WSDOT has determined, in accordance with its policies and procedures, the Former Unocal Property is no longer required for transportation purposes and that it is in the public interest to dispose of the Property. 4.5 Purchase and Sale Agreement: The Parties have executed a Purchase and Sale Agreement that details the terms and conditions by which the City may purchase the Former Unocal Property. The Purchase and Sale agreement shall include, but not be limited to, the following provisions: 4.5.1 Process for Appraisal and the Determination of Purchase Price. 4.5.2 Representations and Warranties. 4.5.3 Conditions Precedent to Conveyance 4.5.4 City Funding 4.5.5 Title Insurance 4.5.6 Permitted Exceptions to title 4.5.7 Disclosures 4.5.8 Environmental Matters 4.5.9 Conveyance of Property Interest 4.5.10 Buyer's Right of Entry 4.5.11 Risk of Loss 4.5.12 Indemnifications 4.6 Fulfillment of the Terms and Conditions of the Purchase and Sale Agreement described in Section 4.5 above. Page 3 of 4 WSDOT-City of Edmonds MOU — Former Unocal Property Packet Pg. 342 DocuSign Envelope ID: F58016A4-C380-4B8C-940D-1ABFCFBECA4B 9.3.c 4.7 Payment: The City pays WSDOT the agreed upon fair market value purchase price for the Property. 4.8 Deed: Parties successfully negotiate a deed acceptable by both WSDOT and the City. S. OTHER PARTIES. The Parties recognize that certain entities, such as the Washington Department of Ecology, may have legal, regulatory, financial, or other oversight obligations with respect to purchase and sale of the Former Unocal Property that the Parties must accommodate. 6. FUNCTION OF MOU. 6.1 NONBINDING: The Parties agree that nothing in this MOU creates any legal or financial obligations for the parties in relation to the sale or purchase of the Former Unocal Property. 6.2 AMENDMENT: The Parties understand and agree that this MOU may be amended by agreement of both Parties. 6.3 TERMINATION: The Parties understand and agree that this MOU may be terminated in full by either party by written notice to the other. The undersigned hereto, having read this MEMORANDUM OF UNDERSTANDING, including all attachments, do agree that it represents the understandings of their respective agencies with regard to the potential sale of the Former Unocal Property from WSDOT to the City. —DocuSigned by: � " q 4 Ir4tr.Q.P.a Patty Rubstello, Assistant Secretary, Washington State Ferries 6/14/2023 Date DocuSigned by: h1t, m1w, Michael Nelson, Mayor, City of Edmonds 6/12/2023 Date Page 4 of 4 WSDOT-City of Edmonds MOU — Former Unocal Property Packet Pg. 343 9.3.d CITY OF EDMONDS CITY HALL • 121 511 AVENUE NORTH • EDMONDS, WA 98020 425.771-2525 • fax 425.771.0266 • www.edmondswa.gov //'C. 189v August 2, 2023 Secretary Roger Millar Washington State Department of Transportation Post Office Box 47315 Olympia, WA 98504 Subject: Disposition of Unocal Property in Edmonds for Purposes of Estuary Restoration and Salmon Recovery Dear Secretary Millar, We thank you for the personalized letter you sent last year to our citizen volunteers that have been working with WSDOT for the Edmonds Marsh Restoration Project. We are continuing our partnership with WSDOT on these restoration efforts this year and have already established a work plan with WSDO' and the City. As you know, Edmonds is interested in having the Unocal property used for expansion and restoration of the near -shore -estuary and reconnecting the Edmonds Marsh to Puget Sound via an above -ground stream channel for salmon recovery —including recovery of the endangered Chinook salmon. This effort would be one of the largest nearshore estuary restoration projects in central Puget Sound for salmon recovery and by extension directly supports the Southern Resident Orca population and environmental preservation for birds and other wildlife. On May 23rd the Edmonds City Council approved a Memorandum of Understanding (MOU) with Washington State Ferries to reinforce the City's desire to continue to hold the "right of first purchase" of the Unocal property' (see attached MOU). Another path we are interested in pursuing is exploring the potential for the State to retain ownership o the property. We have written a letter we would like to send to the Governor requesting a meeting to discuss this option. With this alternative, the City serves as a partner with State agencies in designing 1 In Section 214 of the approved 2023-2025 State biennium budget, a proviso was included specifying the City of Edmonds wil retain right of first purchase through the end of that budget cycle. • Incorporated August 11,1890 • Sister City - Hekinan, Japan Packet Pg. 344 9.3.d and maintaining the restoration efforts. We would like to include you and/or your staff in these discussions, along with the grant funding agencies that are familiar with these types of transfers and restoration efforts. We believe the Governor would be interested in such a meeting since near -shore estuary restoration wil directly support the Federal government and the State's highest priorities around environmental restoration and net ecological gain, a term Tribes fully embrace. This restoration effort will create an urban preserve for salmon and Orca recovery, wildlife protection and environmental preservation as wel as carbon sequestration. Prior to moving forward with the purchase option, we would like to ensure the Governor has fully considered the benefits of continued State ownership of the Unocal property and has decided whether this option should be pursued. We look forward to working with WSDOT, the Governor, other State agencies, Salmon Recovery Councils, and our State and Federal Legislators to determine the optimal path to achieving our mutual key priorities around near -shore estuary restoration. Sincerely, e Nelson, Mayor Diane Buckshnis, Councilmember Will Chen, ouncilm er 1 Susan Pain , Councilmember Z 1�7 �2 Neil Tibbott, Council President Dave Teitzel, Cou ilmembe Vi an Olson, Councilmember cc: Amy Scarton, Deputy Secretary of Transportation Patty Rubstello, Assistant Secretary, Washington State Ferries Jason Mulvilhill Kuntz, WRIA 8 Salmon Recovery Manager David Troutt, Puget Sound Salmon Recovery Council, Chair Laura Blackburn, Puget Sound Salmon Recovery AA ennand, Councilmember Attachment: MOU between Washington State Ferries and the City of Edmonds • Incorporated August 11,1890 • Sister City - Hekinan, Japan Packet Pg. 345 9.3.e 9 1323 CITY OF EDMOND S 1215T"AVENUE NORTH EDMONDS, WA 98020 425-771-0248 FAX 425-771-0254 September XX, 2023 Subject: Edmonds Marsh: A Nearshore Estuary The Honorable Jay Inslee Office of the Governor 7o : o =311111PA Olympia, WA 98504-0002 Governor Inslee, We sincerely thank you for your passionate support throughout your political career for the environment. We stand with you in our mutual efforts to protect and enhance our environment and to create opportunities for fish and wildlife to thrive. Such an opportunity is now before us in Edmonds, and we hope to partner with the State in restoration efforts for our Edmonds Marsh (the Marsh). The Marsh is one of the few remaining urban, tidally - influenced saltwater estuaries in the Puget Sound area. Most importantly, it is the largest nearshore estuary in Central Puget Sound between Olympia and Everett. We would appreciate an opportunity to meet with you to discuss restoration of the Marsh estuary, as it is clear your and our federal legislators' highest priorities for our State and local environment include: salmon recovery, support for the Southern Resident Orcas, reduction of global warming through carbon sequestration, preservation/enhancement of bird and wildlife habitat and preservation of open spaces for public enjoyment. A restored and well -functioning Marsh will directly support these critical priorities, and we must take advantage of this generational opportunity to work together around this restoration effort History of the Marsh: The Marsh once occupied over 100 acres and was reduced to under 30 acres due to urban development and infill. A 22-acre portion of the historic Marsh, which was used by Unocal/Chevron as a bulk fuel terminal and asphalt plant for over 60 years, is currently undergoing cleanup prior to title transfer to WSDOT in accordance with the 2005 Purchase Agreement between WSDOT and Unocal/Chevron. WSDOT's intended use of this parcel was to Packet Pg. 346 9 1323 9.3.e relocate the Edmonds Ferry Terminal in a project entitled "Edmonds Crossing" -- a multi -modal transportation terminal and mixed -use development. Taxpayers voted down project funding for Edmonds Crossing and WSDOT abandoned that project in 2018. As such, after the title transfers to the State (pending the Department of Ecology certifying satisfactory cleanup), WSDOT intends to dispose of the property as surplus. Science and recent projects like the Meadowdale Restoration Project have shown that the Marsh can be restored to a fully functioning saltwater estuary, supporting many species of salmon, dozens of species of birds, deer, coyotes, racoons, and many other aquatic species we can't see. Recently, a beaver family was sighted in a newly restored portion of the Marsh, an area that was manually cleared of invasive vegetation blocking freshwater exchange by a team of local volunteers. 1 These volunteers are eager to continue their efforts as the City awaits resolution of the status of the Unocal property. The City has received Salmon Recovery funding grants for feasibility studies that documented the Marsh, once properly restored, will provide a prime natural environment for salmon recovery. With a properly designed restoration plan, salmon will be enabled to easily enter the estuary from Puget Sound to forage, spawn and rest. Importantly, this nearshore estuary will support multiple salmon species, including the threated Chinook salmon and will enhance our environment. Mostly, our Marsh will be a shining example of Puget Sound nearshore estuary restoration, creating a net ecological gain to be enjoyed by all and will capture the delight of future generations. A possible option to consider to drive this high priority restoration plan forward is to have the State maintain ownership of the 22-acre parcel. This option would simply transfer the property from WSDOT to another agency that manages natural areas for environmental preservation, fish/wildlife protection and outdoor recreation. The State has expertise and resources not available to the City which can be brought directly to bear on this critical restoration effort. In this scenario, Edmonds would serve as an active partner in preserving and enhancing the Marsh, and volunteers will continue to actively work in their various environmental groups educating our youth for future preservation techniques. Another option, if you decide ownership of the property by any State agency doesn't align with your strategies, would be for Edmonds to retain the "right of first purchase" regarding the Unocal property as stated in the final 2023-25 Transportation Budget (ESHB 1125.PL). Under this approach, Edmonds would continue to investigate options to acquire the parcel from WSDOT and partner with the State in preserving and enhancing the marsh estuary. 1 The Edmonds Marsh estuary is bisected by State Route 104 which leads to the Edmonds ferry terminal --one of the most heavily used terminals for commerce in the State system. With WSDOT's approval to allow volunteers to work in the Marsh on their property, the volunteers' efforts have significantly improved water flow under SR 104 between the two Marsh sections. However, continued City -State cooperation is needed to improve water movement in the Marsh and to support overall restoration goals. 2 Packet Pg. 347 9.3.e 9 1323 Please let us know if you and/or your staff are willing to meet with representatives from the City, including volunteer scientists and WRIA 8 representatives to discuss options around this very rare opportunity to work together to protect and enhance the last and largest remaining tidally -influenced estuary in central Puget Sound. Sincerely, Mayor Mike Nelson Council President Neil Tibbott Councilmember Dave Teitzel Councilmember Will Chen Councilmember Diane Buckshnis Councilmember Vivian Olson Councilmember Susan Paine Councilmember Jenna Nand Laura Watson, Director, Department of cc: Ecology U.S. Senator Maria Cantwell Kelly Susewind, Director, Department of U.S. Senator Patty Murray Fish and Wildlife U.S. Representative Rick Larsen Patty Rubstello, Assistant Secretary, Senator Jesse Salomon Washington State Ferries Senator Marko Liias Ruth Musgrave, Senior Policy Advisor, Senator Joe Nguyen Natural Resources Representative Strom Peterson Carrie Sessions, Senior Policy Advisor, Representative Lillian Ortiz -Self Environment & Water Representative Cindy Ryu Representative Lauren Davis Representative Beth Doglio Jon Snyder, Senior Policy Advisor, Outdoor Roger Millar, Secretary of Transportation Recreation & Economic Development Hillary Franz, Commissioner of Public Laura Blackmore, Executive Director, Puget Lands Sound Partnership Packet Pg. 348 9.3.e 9 1323 Dennis McLerran, Chair, Puget Sound Partnership Leadership Council David Troutt, Puget Sound Partnership, Nisqually Tribe Jeannie Abbott, Program Coordinator, Governor's Salmon Recovery Office Justin Parker, Executive Director, Northwest Indian Fisheries Commission Jason Mulvihill, WRIA-8 Salmon Recovery Manager Teri Gobin, Chair, Tulalip Tribes Board of Directors Angela Harris, Executive Director, Port of Edmonds Steve Johnston, Commission President, Port of Edmonds Todd Zackey, Tulalip Tribes Todd Tatum, City of Edmonds Economic Development Director 4 Packet Pg. 349