2023-11-21 City Council Packet2
3
4
5
6
of c�,y
s
Agenda
Edmonds City Council
REGULAR MEETING
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
NOVEMBER 21, 2023, 7:00 PM
PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE FOR
THE PURPOSE OF PROVIDING AUDIENCE COMMENTS CAN CLICK ON OR PASTE THE FOLLOWING
ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE:
HTTPS://ZOOM. US/J/95798484261
OR COMMENT BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261
THOSE COMMENTING USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A
VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY
DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO
UNMUTE. WHEN YOUR COMMENTS ARE CONCLUDED, PLEASE LEAVE THE ZOOM MEETING AND
OBSERVE THE REMAINDER OF THE MEETING ON THE COUNCIL MEETINGS WEB PAGE.
REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL
MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39.
"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH)
PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE
HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR
SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL
CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT
CALL TO ORDER/FLAG SALUTE
LAND ACKNOWLEDGEMENT
ROLL CALL
APPROVAL OF THE AGENDA
AUDIENCE COMMENTS
THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE
AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO
THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE.
RECEIVED FOR FILING
Edmonds City Council Agenda
November 21, 2023
Page 1
1. Budget Queries - Council Budget Questions and Adminstration/Staff Responses (0 min)
2. Written Public Comments (0 min)
7. APPROVAL OF THE CONSENT AGENDA
1. Approval of Special Meeting Minutes November 6, 2023
2. Approval of Special Meeting Minutes November 14, 2023
3. Approval of claim checks and wire payments.
4. Approval of payroll and benefit checks, direct deposit and wire payments.
S. Approval of payroll and benefit checks, direct deposit and wire payments.
6. Snohomish County Jail Contract Extension
7. City of Lynnwood/Meadowdale Playground Expenditure Request
8. COUNCIL BUSINESS
1. Resolution thanking Dave Teitzel for Service on the City Council (5 min)
2. Planning Board Recommendation on Comprehensive Plan Vision Statement (5 min)
3. Replenishment Report (30 min)
4. Third Quarter financial update to Council (20 min)
5. Council 2024 Budget Deliberations (120 min)
9. MAYOR'S COMMENTS
10. COUNCIL COMMENTS
ADJOURNMENT 10:00 PM
Edmonds City Council Agenda
November 21, 2023
Page 2
6.1
City Council Agenda Item
Meeting Date: 11/21/2023
Budget Queries - Council Budget Questions and Adminstration/Staff Responses
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
To help streamline and manage the many budget questions and emails from councilmembers to staff, a
consolidated question/answer process has been coordinated by Council Staff.
Published Queries with Responses are sent to Councilmembers by email, published under received for
filing, and posted to the Budget 2024 section of the Council webpage;
https://www.edmondswa.gov/government/city_council/budget_2024
Recommendation
For Information Only.
Narrative
N/A
Attachments:
FINALIZED Council Budget Query 3.0 November 3
Packet Pg. 3
6.1.a
Council Budget Queries 3.0
Submitted by November 3, 2023, responses finalized November 14, 2023.
Includes some remaining queries from 2.0 and Councilmember emails sent directly to staff
Budget Queries remaining fromQuery 2.0
Q3
Business Facade Improvements
Where did the $300k in ARPA funding go that was earmarked for small business facade
improvements? (CM Teitzel)
Also Emailed question to Dir McLaughlin 10/29:
1 recall you mentioned the small business facade improvement program would be rolled out
during 4Q23, to be funded by ARPA. Is that still the case? (CM Teitzel)
A3
Email responses from Dir McLaughlin and Dir Turley, consolidated by Council staff:
If council wants it in 2024 they will need to add it to the budget.
Q4
Hwy 99 Police Substation
The 2024 Council priority of establishing a Highway 99 police substation is not reflected in the
budget. When will that facility be incorporated? (CM Teitzel)
A4
We are waiting for the decision for the landmark project, that could potentially meet that
need.
We've done some preliminary work on other properties, including the 7-eleven site and that
is an option, but it will require significant investment to establish a substation.
Q9
Change in Ending Fund Balance — All Funds p. 22
What is causing the draw down in enterprise fund balances (are rates not covering expenses?)
(CM Teitzel)
A9
Partially true, that is expected when the utility rate increases don't keep up with the
increased cost of operating the utility. And that is why we did a rate study to ensure we don't
continue that trend, the new rates should ensure that we continue to have adequate funds
for all utilities.
Q35
Economic Development 558.70 and Cultural Services 573.90 — pg 103-104
What is the status of 2023 Decision Package #50 (2023 Adopted Budget, page 44) which
allocated $75,000 to the Community Cultural Plan and $75,000 to the Economic Development
Plan?
Economic Development (2023 Adopted Budget, pg 110) Professional Services was $187K with
+$75K DP approved; 2024 Budget Book (pg 104) reflects this in the 2023 Budget ($255K) and
2023 Estimate ($255K), and shows a proposed decrease to $112K for 2024 Budget.
Cultural Services (pg 105) similarly shows the $75,000 for Professional Services in the 2023
Budget and 2023 Estimate, with $0 proposed for 2024.
Both of these projects have yet to come to Council so what is the status on these major
comprehensive plan elements and why removed or what appears to be removed?
(CM Buckshnis)
A35
Staff intend to complete both plans in 2024. The Community Cultural Plan has an apparent
successful vendor selected.
The Economic Development Plan is being conducted as a part of the Comprehensive Plan.
Work has already begun on this element of the Comp Plan. EDC members will receive their
first brief from our consultant team on November 8th.
Our understanding is that the funds are not reflected in the 2024 budget now, but that a
carry -forward amendment will be done early in the new year which will bring the unspent
Packet Pg. 4
6.1.a
Council Budget Queries 3.0
Submitted by November 3, 2023, responses finalized November 14, 2023.
Includes some remaining queries from 2.0 and Councilmember emails sent directly to staff
funds forward to 2024.
Q37
Climate Action Plan Strategist P. 115 and DP 14
In lieu of an FTE, could this position be covered by an intern, a community volunteer or a
contract employee? (CM Teitzel)
A37
DP 14 was removed by Council vote on 11114.
General Budget Queries
Q73
CM Emails re: Bond Fund 016 transfer to GF DP#63
Dir Turley- are there restrictions on the bond instrument itself that limits the use of that
money for deferred maintenance only? Or is that restriction one put on only by council? One
of our CMs believe they have restricted use beyond our control based on the actual financial
instrument. (CM Olson)
Is any of the $2.0 million in Fund 016 money that is being proposed to be transferred into the
General Fund to help close the 2024 budget gap money that we obtained via bonding? If so,
is it an appropriate use of bonding money to support ongoing General Fund expenses? (CM
Teitzel)
Last year in Finance Meeting, we looked at the purpose of these bonds were for building
maintenance as the City was going to use the funds for new infrastructure. It was flashed up
on the screen (zoom) that the purpose is very specific to building maintenance and aging
infrastructure.
Thom Sullivan may know this answer readily or Beckie can research for that meeting. I don't
recall the document being in the packed but recall it appearing on screen.
As such we cannot use those bond proceeds to transfer to the general fund. (CM Buckshnis)
A73
DP 63 was removed from consideration by Council vote on 11114.
Q74
10/28 CM Email re: South County Fire Contract Estimations
Our proposed budget has an estimate for our 2024 Fire contract of $12.5M. The South
County Fire 2024 budget (Budget I South County Fire (southsnofire.org)), projects they will
charge Edmonds $11.6M for fire and EMS services in 2024. That's a difference of over
$860,000. Dave, should we be assuming the SCF forecasted numbers in our 2024 budget? It
will help with our gap closing work in the upcoming task force meetings. (CM Teitzel)
A74
That is not correct, the proposed budget has an estimate for the 2024 Fire contract of
$11,571,514 which is the best estimate we had at the time. If the actual charges for 2024 are
$11.6 million then our current budget is very close to what the actual will end up being.
Q75
10/26 Email re: ARPA
I believe this is the most current guidance from Treasury about how ARPA funds must be
expended. Note the statement that the remaining funds must be committed by EOY 2024
and spent by EOY 2026. This gives the 2024 Council some time to decide what to do with any
remaining ARPA funds left over after we use some of them to help fill the budget gap. It may
be they agree to fund some of the Parks and Public Works projects for 2023 and 2024 we had
identified as using ARPA, but moved back in the CIP/CFP schedule due to the mayor's
direction that we need all the remaining ARPA funds to fill the 2024 gap. If we collectively
decide to use only part of the ARPA money in 2024, some of that remaining money might be
rededicated to those delayed projects (the 84th Ave sidewalk project I've been discussing
with Oscar comes to mind as an example).
Packet Pg. 5
6.1.a
Council Budget Queries 3.0
Submitted by November 3, 2023, responses finalized November 14, 2023.
Includes some remaining queries from 2.0 and Councilmember emails sent directly to staff
It will be very important to our group that we all understand what latitude we have to use
ARPA and the time limits around this. Dave, if you have more current guidance, could you
please share it with the group? (CM Teitzel)
A75
10/27 Email reply from Dir Turley:
That's true, we have until 2026 to spend the ARPA money. But 100% of the ARPA money has
to be "committed" or "obligated" by the end of 2024. Obligated means that if we have not
spent it by the end of 2024, we have to have a binding contract in place in 2024.
Committed or Obligated does not mean planned. For example if we have decided to commit
ARPA funds to build a sidewalk, we have to have a contract in place before the end of 2024
with a construction company to build the sidewalk. This means the ARPA spending has to be
in the 2024 budget, it has to be committed before 12/2024. If we have decided to use ARPA
funds to build a sidewalk ourselves, we have to have spent the money to build the sidewalk
before 12/2024.
So I do not agree that "If we collectively decide to use only part of the ARPA money in 2024,
some of that remaining money might be rededicated to those delayed projects (the 84th Ave
sidewalk project I've been discussing with Oscar comes to mind as an example)." At least if I
understand your statement correctly. We can't have ARPA money left on the table after
12/2024 that is not encumbered by a binding contract. Having plans to spend it later,
including having a sidewalk in the CIP/CFP planned to be built in 2025 or 2026, does not
qualify. We would have to have a construction contract signed before the end of 2024. This
means that 100% of the remaining ARPA funds have to be included in either the 2023 or 2024
budget.
So to be clear, if we transfer ARPA to the General Fund it has to be done this year or next
year. If we plan to use it for a capital project we have to have a signed contract in place
before the end of 2024. So either way the ARPA money has to be completely spoken for and
budgeted in either 2023 or 2024.
Mayor/ Council / Administrative Services / Information Technology
Police
Q76
Red -Light Camera, DP#7
Email 10/28
I think Council will need more empirical data before we will be able to approve the new red
light camera program. I've been searching for studies about the cameras, and the conclusions
of the studies are mixed. Here is what I think we need:
• all data showing the analyses of the Edmonds intersections that were studied to
narrow down the list to the 12 most dangerous.
• Any current studies you have clearly showing red light cameras improve safety of
pedestrians and vehicles at intersections.
Packet Pg. 6
6.1.a
Council Budget Queries 3.0
Submitted by November 3, 2023, responses finalized November 14, 2023.
Includes some remaining queries from 2.0 and Councilmember emails sent directly to staff
• All data from Lynnwood showing all types of accident data (vehicle collisions by type
and vehicle -pedestrian collisions) at intersections before and after red light cameras were
installed.
• All data showing red light cameras reduce serious injury and/or death at
intersections. It appears that these cameras may not reduce the total number of accidents,
since rear end collisions may actually increase. But it appears they do reduce side impact
collisions and car -pedestrian collisions, which often result in more serious injuries. This is the
type of information we need to see.
The bottom line is we need to be convinced red light cameras have a significant effect on
pedestrian and vehicle safety at intersections before we consider approving them as part of
the 2024 budget. Any help you can provide will be appreciated. (CM Teitzel)
A76
Reply from Chief Bennett, forwarding an email from Sgt Kraig Strum, including an excel
spreadsheet with Redlight camera intersection data. Email was forwarded to Council.
My answers are bullet pointed with their respective bullet point requests from council. Please
see below:
1. Attached is the data for the intersections from 2020-2022. These intersections were
considered based off of collision data, as well as with input from the officers who investigate
collisions the most. The officers also considered their observations of high pedestrian areas
and areas of citizen complaints.
2. 1 am waiting to hear back from Bertrand Hauss to see if there were additional case
studies that the Engineering Department may have, but below are some case studies
documenting the positive effects of red light cameras:
1. https:Htrid.trb.org/view/506752
2. https://www.iihs.org/topics/bibliography/ref/2031
3. https://pubmed.ncbi.nlm.nih.gov/15846684/
4. https://www.fhwa.dot.gov/publications/research/safety/05048/05048.pdf
5. https:Hpubmed.ncbi.nlm.nih.gov/28882258/
3. The following website will have Lynnwood's reports all the way back to 2012.
Unfortunately, after speaking with Lynnwood PD representatives, I was unable to locate their
pre -red light camera data for comparison.
https://www.lynnwoodwa.gov/Government/Departments/Police-Department/About-Your-
Pol ice- De pa rtme nt/Re ports -Statistics
4. 1 am waiting to hear back from Bertrand Hauss to see if there were additional case
studies that the Engineering Department may have, but below are some case studies
documenting the positive effects of red light cameras on serious injury/fatality collisions:
1. https://www.iihs.org/topics/bibliography/ref/2121
2. https://www.iihs.org/topics/bibliography/ref/1510
Planning and Development
Packet Pg. 7
6.1.a
Council Budget Queries 3.0
Submitted by November 3, 2023, responses finalized November 14, 2023.
Includes some remaining queries from 2.0 and Councilmember emails sent directly to staff
Parks and Recreation (Parks Capital Projects are in a separate document)
Q77
10/23 Email re: FTEs added v. seasonal staff
I have seen some members of the public express concern regarding the 47 staff members
added to the administration since the beginning of 2023, but I remember Dir. Feser said out
at the special Thursday budget meeting that a number of those were her seasonal employees
for Parks maintenance.
I apologize if this information has already been provided, but would you mind breaking down
the number of FTEs added to the administration in 2023 versus the yearly seasonal park
workers who are typically added to the payroll in the warmer months and roll off by winter
time? (CM Nand)
A77
10/24 Email Reply from Dir Feser
As far as the Parks, Recreation & Human Services department this year we did fill 6 LTE
positions, which are our typical seasonal employees. We also hired 6 new permanent FTEs for
parks maintenance. Our department also hires a number of part time temporary employees
such as Day Camp staff, facility monitors and front desk staff to support and operate our
recreation programs. All these positions were approved by City Council.
Human Resources is better equipped to provide actual position title and quantities hired (and
released at the end of season).
Q78
Trash can and Service for trash pickup at SW county park by county or ILA with Snohomish
county for us to be able to have a can there (city code says trash can at all parks in edmonds)
(CM Olson)
A78
This would be a new program and would require Council direction through a vote - either
requesting the County to provide trash service or trash can service provided by City of
Edmonds. Staff will need more direction to determine the level of service impacts to other
city parks if Edmonds were to perform this service.
Q79
Volunteer coordinator (CM Olson)
A79
This is a general fund expense proposed in the 2023 budget as a part time position for
$42,249 per year. Staff supports the addition of this position.
Q80
Parks and Rec kiosk for renting paddle boards and kayaks at Lake Ballinger (CM Olson)
A80
Clarification needed - hand -carry rental kiosk at the City of Edmonds Lake Ballinger access at
McAleer Street or on Lake Ballinger through City of Mountlake Terrace?
Q81
CM Olson Follow-up (10/26/2023)
"I was referring to the Lake Ballinger (Edmonds side) boat launch when I made the inquiry
about having paddle boards available to rent (like you have at Marina beach).
It doesn't take much room, only seasonal and no permanent fixtures. I know there are grant
related restrictions but with the above characteristics it seems like it should be okay. Would it
be worth trying? Wouldn't they just tell us to stop if the grantors had a problem with it?"
A81
The kayak rental service at Marina Beach Park is provided through a vendor using a Request
for Proposals (RFP) process. Vendors typically approach the city and submit through the RFP
process based on their desire to locate their concessionaire services at a particular park. The
city has not been approached to provide rental services at the McAleer Access (Lake
Ballinger/Edmonds side).
Packet Pg. 8
6.1.a
Council Budget Queries 3.0
Submitted by November 3, 2023, responses finalized November 14, 2023.
Includes some remaining queries from 2.0 and Councilmember emails sent directly to staff
Q82
Add Interlocal Agreement with Snohomish County for Esperance Park for animal control
and park maintenance (grass cutting) I realize that we are very short of funding for new
positions, but we could engage in workforce help via animal control for their dog park (which
is heavily used by Edmonds citizens) and grass cutting or minor assistance since we are
leasing a place up there for the highway 99 area. Again, lots of Edmonds Citizens use this
park, heavily. (CM Buckshnis)
A82
Animal control services are managed by the Edmonds Police Department and this request for
services outside of the city limits needs to be answered by EPD.
Performing parks maintenance tasks outside of the City of Edmonds park system will require a
decrease in levels of service for existing Edmonds parks and facilitites. As guidance for the
Interlocal Agreement, please provide what maintenance services would be provided at
Esperance Park and related estimated number of annual hours per service. In addition, please
suggest what Edmonds parks will have decreased levels of service.
Public Works:
Facilities / Water/ Storm / Sewer / WWTP / Equipment / Building Maint./ Street Capital
Packet Pg. 9
s.2
City Council Agenda Item
Meeting Date: 11/21/2023
Written Public Comments
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
N/A
Staff Recommendation
Acknowledge receipt of written public comments.
Narrative
Public comments submitted to the web form for public comments
<https://www.edmondswa.gov/publiccomment>
between November 9, 2023 and November 15, 2023.
Attachments:
Public Comment Nov 21, 2023
Packet Pg. 10
6.2.a
Edmonds City Council Public Comments — November 21, 2023
Online Form 2023-11-14 10:21 AM(MST) was submitted by Guest on 11/14/2023 12:21:44 PM (GMT-
07:00) US/Arizona
FirstName Joan
LastName Bloom
Email
CityOfResidence Edmonds
AgendaTopic 2024 budget proposal to install red-light cameras at six intersections
Council, Myedmondsnews reports "During a special 6 p.m. Edmonds City Council
meeting Tuesday, Nov. 14, the public will be asked to weigh in on the city's 2024
budget proposal to install red-light cameras at six intersections. The cameras would
cost $180,000 but the city has said it anticipates revenue generated from violators
would exceed the cost." I am strongly opposed to the "city's 2024 budget proposal to
install red-light cameras at six intersections." The following has informed my
opposition. Data showing increased accidents where red-light cameras are installed:
https://www.kentreporter.com/news/collisions-iump-144-at-kent-intersections-with-
red-light-cameras/ https://www.redmond-reporter.com/news/city-council-plans-to-
end-contract-with-traffic-camera-vendor/ https://ww2.motorists.org/issues/red-light-
cameras/increase-accidents/ The City of Lynnwood's data for 2019-2022 (which Ken
Reidy provided to council on Oct. 30) also indicates accidents are increasing over time.
Data for each year referenced was provided by Mr. Reidy in the form of attachments,
so I am unable to link to them. Ken Reidy's two Reader Views:
https://myedmondsnews.com/2023/11/reader-view-council-vote-to-end-discussion-
Comments of-red-light-camera-purchases-and-revenue-for-2024-budget/
https://myedmondsnews.com/2023/11/reader-view-more-on-those-red-light-
cameras And finally, here are comments made on myedmondsnews in response to
the proposed installation of red-light cameras as a revenue generating measure: "If
the goal is to reduce accidents at these intersections, produce the data that warrants
the installation of these red light cameras. It seems like this is another tactic to try and
offset poor financial management." "There are many citizens of our fair city that
sincerely do not want to go down that path. Please consider fully funding our
Edmonds Police and ask the Chief to assign officers to enforce the law in areas of
concern. An officer dealing directly with a citizen is always the best way to issue and
deal with infractions." "Trying to balance a budget on red light camera revenue is just
lazy and lame. Do it properly, please, with actual revenue." "Weaponizing law
enforcement solely to make the city a profit is a despicable act. Bring the focus back to
actual public safety which is the primary responsibility of local government." "Council
in a completely reactionary mode and the public unable to provide public comment
during the meeting when we haven't seen the presentation." "I think the fear of
getting ticketed at the red light camera intersections causes many to stop short at
m
E
E
0
U
a
a�
e
Packet Pg. 11
6.2.a
Edmonds City Council Public Comments — November 21, 2023
yellow lights. This results in rear end collisions." Respectfully, Joan Bloom _ Joan
Bloom
Online Form 2023-11-14 05:14 PM(MST) was submitted by Guest on 11/14/2023 7:14:30 PM (GMT-
07:00) US/Arizona
Name Value
FirstName John
LastName Zipper
Email
CityOfResidence Edmonds
AgendaTopic Derelict property needs code enforcement
Councilmembers: This comment is regarding the derelict Family Fun Center property
on 220th Street SW, behind Woods Coffee. Yes the property is in Edmonds. The
building burned a year or more ago and now sits abandoned and derelict. It is obvious
from a cursory inspection that street people have moved in, including the former go
cart track behind the building. The vandals have moved in, spreading their Seattle -
style spray painted graffiti on every vertical surface. This property clearly meets the
Comments definition of a public nuisance under section 6.20 of the municipal code. So far, I have
notified the City about this property thee times over the past few weeks. (1) In person
at the City annex on Hwy 99, (2) Requesting code enforcement on line and (3) on the
"fix it" app. The only response I received was from the nameless bureaucrat
responding to the Fix it app who states (paraphrasing here...) "Not our problem". I
request the Council to please get some action from one of our departments. This
property looks worse every time I go past it. Thank you
Packet Pg. 12
7.1
City Council Agenda Item
Meeting Date: 11/21/2023
Approval of Special Meeting Minutes November 6, 2023
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
Council meeting minutes are attached.
Attachments:
20231106 Special Meeting
Packet Pg. 13
7.1.a
EDMONDS CITY COUNCIL
SPECIAL MEETING
DRAFT MINUTES
November 6, 2023
ELECTED OFFICIALS PRESENT STAFF PRESENT
Neil Tibbott, Mayor Pro Tem
Vivian Olson, Council President Pro Tem
Will Chen, Councilmember
Diane Buckshnis, Councilmember
Susan Paine, Councilmember
Dave Teitzel, Councilmember
Jenna Nand, Councilmember
ELECTED OFFICIALS ABSENT
Mike Nelson, Mayor
1. CALL TO ORDER/FLAG SALUTE
Angie Feser, Parks, Rec., & Human Serv. Dir.
Susan McLaughlin, Planning & Dev. Dir.
Todd Tatum, Comm., Culture & Econ. Dev. Dir
Rob English, City Engineer
Shannon Burley, Deputy Parks, Rec. & Human
Serv. Dir.
Mike De Lilla, Senior Utilities Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
The Edmonds City Council special meeting was called to order at 6:02 p.m. by Mayor Pro Tem Tibbott in
the Council Chambers, 250 5th Avenue North, Edmonds, and virtually. The meeting was opened with the
flag salute.
2. LAND ACKNOWLEDGEMENT
Councilmember Teitzel read the City Council Land Acknowledge Statement: "We acknowledge the
original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip
Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We
respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection
with the land and water."
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Mayor
Nelson.
4. APPROVAL OF AGENDA
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
TEITZEL, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
5. COUNCIL BUSINESS
Edmonds City Council Draft Minutes
November 6, 2023
Page 1
Packet Pg. 14
7.1.a
PROPOSED 2024-2029 CAPITAL FACILITIES PLAN & CAPITAL IMPROVEMENT
PROGRAM
Mayor Pro Tem Tibbott advised staff is present to answer questions. It was his understanding there may
be some amendments to the CIP/CFP.
Councilmember Teitzel said he had several amendments to propose to the CIP/CFP. The first is related to
PWT-32, 84th Ave Walkway from 238h SW to 2341 SW. The estimated project cost is $1.5 million and
the CIP/CFP shows it commencing in 2027. In speaking with residents in that area, this is a critical area
for a sidewalk and he wanted to move that project to begin design in 2024 and start construction in 2025.
This also relates to PWT-69, 7t1i Ave Sidewalk project, because funding for that project totaling $750,000,
would be transferred to fund design and part of the construction of PWT-32.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO MOVE PWT-32 IN THE SCHEDULE FROM 2027 TO START DESIGN IN 2024.
Councilmember Paine raised a point of order, asking whether there first needed to be a motion to approve
the CIP/CFP. City Clerk Scott Passey answered in the past the council has made amendment to the
CIP/CFP and then approved the plan as amended at a future meeting. It is cleaner to make a motion to
approve the CIP/CFP and then make amendments, but if the council is not ready to pass the plan tonight,
making amendments first can also be done. Mayor Pro Tern Tibbott said he was prepared tonight to
entertain amendments to the CIP/CFP; if the council had done it that way in the past, he suggested
continuing that pattern and approving the complete plan at a future meeting..
Councilmember Teitzel explained he and several councilmembers were at the site several months ago and
heard from nearby residents about the pressing need for a sidewalk. While there, councilmembers
witnessed a resident in a motorized wheelchair using the travel lane which is extremely unsafe and
certainly not supportive of ADA requirements. He summarized it was appropriate to move this project up
in the schedule.
Councilmember Buckshnis said this was also on her list of amendments. There was a building proposed
in that area and the City was waiting for the developer to pay for the sidewalk, but the developer allowed
the project to lapse. She agreed it was timely to move this project up in the schedule.
MOTION CARRIED UNANIMOUSLY.
Councilmember Teitzel referred to PWT-39, Citywide Bicycle Lane, which has an estimated project cost
of $3 million. There is no discussion in the CIP/CFP about this project being grant funded by Sound
Transit and the CIP/CFP shows $15,000 in construction costs in 2024 funded by REET revenue. He
suggested revising the plan to show $15,000 covered by the Sound Transit grant with no impact to REET.
If that is not appropriate, he wanted to understand why REET was needed to cover this amount.
Parks, Recreation and Human Services Director Angie Feser relayed staff s request to have an
opportunity to comment on proposed amendments to the CIP/CFP related to impacts on project planning,
staff time and resources, funding sources, etc. She suggested staff have an opportunity to comment on the
previous amendment.
Councilmember Teitzel raised a point of order, asking if it was appropriate to discuss that once council
passed the amendment. Mayor Pro Tern Tibbott responded probably not, but he was interested in the
impact and possibly being able to mitigate that in another way.
Edmonds City Council Draft Minutes
November 6, 2023
Page 2
Packet Pg. 15
City Engineer Rob English asked if the proposal was to take funding from the 7' Ave Sidewalk project.
Councilmember Teitzel said his proposal was to use funding from PWT-69. Mr. English explained earlier
this year the council approved a Job Order Contract (JOC) for a lesser amount than $750,000 so the
$750,000 isn't available for the 7t1i Ave Sidewalk. Council action was a lesser amount, $200,000 in bond
proceeds, because the sidewalk is adjacent to City property, plus $100,000 in stormwater funds for a total
allocation of $300,000. When the JOC was approved by council, $750,000 was pulled from the 7' Ave
Sidewalk because the funding was already secured. He recalled Public Works Director Oscar Antillon
provided that information to council last week. He clarified the $200,000 could not be used on the 84t'
Ave Walkway because they are bond proceeds and there is no City property adjacent to the site.
Councilmember Teitzel clarified, the total funding is $300,000 of which $200,000 is bond funds. He
asked why Mr. English was suggesting it was not appropriate to use the $200,000 in bond funds for the
84' Ave Sidewalk project. Mr. English explained because those are bond proceeds and it was his
understanding the project has to be related to a City facility which is why it worked for 7' Ave Sidewalk
but would not work for the 84t' Ave Sidewalk. Councilmember Teitzel asked if there was a legal
requirement that precluded use of the funds. City Attorney Jeff Taraday said if the question was whether
bond money could be used for this purpose, he would defer to the City's bond counsel to answer that.
Councilmember Teitzel relayed his understanding that that question could not be answered this evening.
Mr. Taraday said he was not able to provide an answer.
Mayor Pro Tern Tibbott said the council wants to move that project forward but has not identified a
funding source. He requested staff look into funding sources prior to the council passing the CIP/CFP and
the budget.
Councilmember Teitzel recalled his motion specifically asked for $750,000 and apparently that is not
available, and asked how his motion could be revised to state funding to be determined.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, TO RECONSIDER THAT VOTE SO WE CAN REVOTE IN A DIFFERENT MANNER.
MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, TO MOVE PWT-32 FORWARD TO THE 2024-2025 TIMEFRAME WITH FUNDING TO
BE DETERMINED.
Councilmember Paine observed there is currently $88,000 in 2024 and the balance in 2027. In
correspondence from staff, the estimated cost would be $1,350,000 in 2027. One of the questions asked
by council was whether design would help with identifying additional funding opportunities and the
answer was completing design and environmental review, Parks submitting for grant application can
increase the score for grant applications. She asked if the motion was to move $1,350,000 to a date sooner
than 2027. Councilmember Teitzel answered the motion would be to move design to 2024 with
construction in 2025 with the funding source to be determined.
Mr. English assumed a funding source would need to be identified before 2024, possibly via the decision
package process. Staff negotiated a scope and fee when there were ARPA funds allocated this year for the
project to start the preliminary design phase; the consultant's scope of work was approximately $65,000
plus staff time for a total of approximately $75,000. That could be included in the 2024 budget; the design
will likely be complete in the first three months of the year and staff could then provide the council with
an accurate estimated project cost and the council could decide at that point whether to move forward in
2025. Although it would hurt the pavement preservation fund, a possible funding source would be from
the $1.5 million in REET allocated for the pavement preservation project in 2024.
Edmonds City Council Draft Minutes
November 6, 2023
Page 3
Packet Pg. 16
7.1.a
Councilmember Teitzel restated the motion:
TO MOVE THE DESIGN PHASE OF THE PROJECT INTO 2024 AND FUND WITH REET AND
MOVE THE CONSTRUCTION PHASE INTO 2025 WITH FUNDING TO BE
DETERMINED/STREET FUNDS.
Council President Pro Tern Olson recalled this was a priority the council added to the 2023 budget. Even
though the council will not be in the mode of someway/somehow making something happen on many
things this year, this is one of those things she was willing to be in that mode for and figure out a way to
get it done.
Councilmember Paine asked the percentage of the street restoration fund that would be impacted by that
change. Mr. English answered there is $1.5 million in REET funds for the overlay program. There is also
a $750,000 federal grant to overlay Main Street plus local matching funds for Main Street so
approximately $2.3 million. The proposal would be to reduce that by $75,000 for preliminary design.
Councilmember Paine observed it would only fund design; funds for construction would need to be
determined. Mr. English clarified it is preliminary design which is 30%. Staff will report the cost estimate
determined during preliminary design to council during the first quarter of 2024 and council can make a
decision regarding how to proceed.
MOTION CARRIED UNANIMOUSLY.
Councilmember Teitzel referred to PWT-39, Citywide Bicycle Lane, which has an estimated project cost
of $3 million. There is no discussion in the CIP/CFP about this project being funded by a Sound Transit
grant. The CIP/CFP shows $15,000 in construction costs in 2024 to be funded by BEET revenue. He
suggested revising the plan to explain the entire $3 million and why the residual $15,000 is covered by
City funds. Mr. English explained when bid results were received in June, the project came in higher than
expected so additional BEET funds were added to the project. When the CIP/CFP was developed in July,
expenditures would have expended the full Sound Transit grant so the balance to close out the project in
2024 was with BEET funds as grant dollars are spent first. The benefit section refers to the Sound Transit
grant and that could be expanded. Councilmember Teitzel suggested that would be helpful.
Councilmember Teitzel referred to PWT-44, Downtown Lighting Improvements, with $1.6 million in
unsecured funding to install additional streetlighting in downtown Edmonds in 2027-2028. The narrative
for this project does not provide sufficient justification for that additional lighting, particularly when there
are urgent lighting needs elsewhere in the City such as the Mathay Ballinger Park area, Interurban Trail,
etc.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO REMOVE THIS PROJECT AND INSTEAD DEVOTE THE $1.6 MILLION IN FUNDING TO
URGENT LIGHTING IMPROVEMENTS ELSEWHERE IN EDMONDS.
Councilmember Teitzel said the council has heard there has been uptick in crime and other activities
along the Interurban Trail where it is very dark and residents are uncomfortable walking on the trail in
dusk and evening hours. That route needs to be safe and inviting, especially since it will be the primary
route to reach the new gate for the Mountlake Terrace Ballinger Park for which the City has an ILA with
Mountlake Terrace. For now there is sufficient lighting downtown.
Council President Pro Tern Olson agreed lighting in other areas was a higher priority. However, she also
knew Dayton Street for example was pretty dark for a downtown area. She preferred to move this project
out to the 2030 range so that it is not forgotten. She asked staff for their insight/input. Mr. English
answered the last three years of the CIP/CFP is the unconstrained list, projects that most likely do not
have any funding. To suggest moving the $1.6 million to another project, there is no funding to move.
Edmonds City Council Draft Minutes
November 6, 2023
Page 4
Packet Pg. 17
7.1.a
Unfunded projects are in the last three years of the CIP/CFP to provide opportunity to seek grant funds.
There is also a streetlighting study being done by the end of the year that will provide a prioritized list of
where lighting is needed within the City. This could potentially wait until that process as well as the
Transportation Plan update is complete. He reiterated there is no funding to move. Council President Pro
Tem Olson asked if the streetlighting study will look at all areas of the City. Mr. English agreed it would.
Council President Pro Tem Olson observed the Downtown Lighting Improvements would not get lost; if
lighting it needed, it would be identified in the streetlighting study. Mr. English agreed.
Councilmember Nand asked if the beautification project with sign posts could be combined with
streetlighting and potentially funded via the Goffette bequest. Ms. Feser answered lighting would not be
included in beautification and the Goffette donation does not include lighting as a use for those funds.
Lighting is not necessarily defined as beautification, it is more of a safety amenity. Councilmember Nand
inquired about a combined pole for utility and flower baskets. Ms. Feser asked if she was suggesting
lighting and flower baskets on the Interurban Trail or downtown. Councilmember Nand clarified she
wondered if those two uses, utilities and flower baskets, could be combined on one pole. Ms. Feser
answered a light pole is very different than a flower basket pole. It is always a possibility, but she was
uncertain that beautification money would be the best way to install utilities.
Councilmember Nand relayed there is a lot of concern about nighttime light pollution due to streetlights
and there been complaints from some community members who are impacted by aggressive lighting onto
their private property. Other jurisdictions have taken steps to preserve the night sky and reduce nighttime
light pollution with more foot -level lighting. She asked if that could be explored and whether that could
potentially be a cost savings. Mr. English answered it could be explored. He agreed there have been issues
when streetlights are added as a result of a request and neighboring property owners don't like the light
reflecting onto their property. There are ways to control that via back panels on lights but there is still
light emission. Lighting at a lower level could be considered on a case -by -case basis, but it would be
difficult to implement entire segments of lower level lighting citywide due to the cost.
Councilmember Paine spoke against the motion, preferring to retain PWT-44 in the CIP/CFP. The
streetlighting study will inform citywide lighting needs in the CIP/CFP.
MOTION CARRIED (6-1), COUNCILMEMBER PAINE VOTING NO.
Councilmember Teitzel referred to PWT-45, SR-104 Infill Walkway on Pine Street to 9', with a cost
estimate of $3.3 million and design in 2027.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO MOVE THIS PROJECT TO 2029 AND ALLOW OTHER PROJECTS WITH HIGHER
PRIORITY TO AVAIL THEMSELVES OF THIS FUNDING SOURCE.
Councilmember Teitzel pointed out there are sidewalks in some areas on Pine Street between 9th and SR-
104; this project will complete the missing sections. There are other areas of the City with no sidewalks
such as 84. He preferred to move this project back and ensure the highest priority sidewalks are built
first.
Council President Pro Tem Olson asked for staff input. Mr. English answered the project is unfunded so
there is no funding to move.
Councilmember Buckshnis pointed out the out years of the CIP/CFP are just numbers and she hoped the
council would not spend a lot of time belaboring these because the numbers are just guestimates. Mayor
Pro Tem Tibbott suggested focusing on projects related to 2024.
Edmonds City Council Draft Minutes
November 6, 2023
Page 5
Packet Pg. 18
7.1.a
MOTION CARRIED UNANIMOUSLY.
Councilmember Teitzel said his next proposed amendment was related to PWT-69, 7' Ave Sidewalk
project, which was already addressed by the motion related to PWT-32, moving funding from the 7th Ave
Sidewalk project to the 84t1i Ave Sidewalk so the amendment is no longer necessary.
Councilmember Teitzel referred to PWT-51, Ferry Storage Improvements from Pine St to Dayton St, with
a cost estimate of $380,000 in unsecured funds to add vehicle storage for ferry users. This project
involves restriping a section of SR-104 which is a state highway and he was not convinced this was a City
obligation and should be a WSDOT obligation. Mr. English answered the project is shown in 2027 and
the funding is unsecured so there are no funds to move. The project would reconfigure the ferry storage
lanes and help reduce impacts on busy weekends when traffic backs up the hill close to the Westgate
intersection.
Councilmember Teitzel asked if that should be a state obligation and entirely removed from the City's
CIP/CFP. Mr. English explained the reason it was proposed in the City's CIP/CFP and not the state's
CIP/CFP was because it would benefit Edmonds businesses on SR-104.
Councilmember Nand asked if this would be a similar configuration to the Kingston terminal where
people park and go spent money at businesses in downtown Kingston. Mr. English recalled the layout
would reconfigure one of the general purpose lanes to add additional storage. He would need to get more
details from the proposed plan. Councilmember Nand said she looked forward to the clarification. If it
would allow people to safely leave their cars while waiting for a ferry and spend money at Edmonds
businesses, it would be a City benefit.
Council President Pro Tern Olson preferred to keep this project in the CIP/CFP because it doesn't say it
will be City funded, just that it is a project that the City wants to see happen. As it get closer in the plan,
hopefully funding sources can be identified.
COUNCILMEMBER TEITZEL MOVED TO DELETE PWT-51 FROM THE CIP/CFP. MOTION
FAILED FOR LACK OF A SECOND.
Councilmember Teitzel referred to PWT-64, Green Streets 236th SW, which has design and some
construction in 2025 and completion in 2026 with a total cost of approximately $3.5 million over 2 years.
He opined the cost is too much at this point, especially in view of the City's current financial status.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO MOVE THIS PROJECT TO COMMENCE IN 2029 UNTIL IT CAN BE ASSESSED
FURTHER.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO AMEND TO COMPLETELY REMOVE PWT-64, GREEN STREETS 236TH SW, FROM THE
CIP/CFP.
Councilmember Buckshnis advised the council has been asking for code since 2021, and even provided
Seattle's code. Instead, an expensive consultant was used to provide a manual; the code cannot be
enforced via a manual. She preferred to remove this project completely and when the administration
develops code, they can suggest another Green Streets project. This is the wrong location; citizens have
said they do not want a Green Street, they just want sidewalks.
Councilmember Paine suggested moving it out another couple years so it can be considered as an option
for that neighborhood.
Edmonds City Council Draft Minutes
November 6, 2023
Page 6
Packet Pg. 19
7.1.a
Councilmember Chen commented the Green Street concept is good, but with a cost of $3.5 million and
considering the City's current financial situation, moving it out is appropriate. He will vote against the
amendment.
MOTION FAILED (2-5), COUNCILMEMBERS BUCKSHNIS AND TEITZEL VOTING YES.
COUNCILMEMBER PAINE MOVED TO AMEND TO MOVE THE PROJECT OUT TO 2028.
MOTION DIED FOR LACK OF A SECOND.
MAIN MOTION CARRIED UNANIMOUSLY.
Councilmember Teitzel referred to PWF-10, Historical Museum, with an estimated cost of $75,000 from
2024 to 2028 for upgrades and maintenance of the museum building. The museum has one restroom on
the main floor for the entire building and it is not fully ADA compliant. His request is dedicate $20,000 of
those funds to bringing the single restroom in the museum up to ADA compliance.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DEDICATE $20,000 OF THOSE FUNDS TO BRINGING THE SINGLE RESTROOM IN THE
MUSEUM UP TO ADA COMPLIANCE.
Council President Pro Tem Olson said while she had a lot of interest in moving ADA projects forward,
she did not think this project ranked as one of the higher priorities because this building is immediately
across the street from public restrooms which are ADA accessible. With the very long list of ADA
projects, this is not a good way to spend $20,000.
Councilmember Paine suggested those funds may not even be available because they are bond -related
funds and their use is still up in the air.
Councilmember Teitzel relayed his concern was if someone in an electric wheelchair in the museum
building needed to use the restroom, it was not appropriate or respectful to museum visitors to ask them to
go out the door, down to the crosswalk at 5' & Main, cross the street, and travel a %2 block to the public
restroom. He spoke in favor of allocating a portion of the funds already set aside for upgrades and
maintenance of the museum building to make the restroom ADA compliant.
Council President Pro Tem Olson added another reason she reached her conclusion was the museum
doesn't host longer, more enduring events and people tend to be in and out in about an hour.
Councilmember Buckshnis expressed support for the amendment for the reasons Councilmember Teitzel
stated. She wanted the City to begin spending the bond funds and this is a good project.
MOTION CARRIED (5-2), MAYOR PRO TEM TIBBOTT AND COUNCIL PRESIDENT PRO
TEM OLSON VOTING NO.
Councilmember Teitzel referred to R-19, Shell Creek Restoration, relaying the narrative suggests ARPA
funding is not available in 2024 for this project because it is being allocated for other purposes. However,
the council has not decided how ARPA funds will be allocated in 2024 and it is highly possible there will
be funding available.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO REVISE R-19 TO SHOW $120,000 DOES REMAIN TO STUDY THE ISSUES IN SHELL
CREEK IN 2024 TO BE FUNDED BY ARPA.
Edmonds City Council Draft Minutes
November 6, 2023
Page 7
Packet Pg. 20
Councilmember Teitzel commented on the need to begin work in Shell Creek due to silting, issues with
erosion and a number of other things that need to be addressed. This work needs to start in 2024 at least
complete the study phase so actual work can begin including removing the concrete weirs and other
things causing problems in the creek.
Councilmember Buckshnis said she had the same issue. She asked whether DP 82 for $154,300 was part
of the CIP/CFP, noting there is $120,000 as a carryforward and DP #82 for $154,300 but it also deals
with pedestrian systems, boardwalks, bridges, trails and things of that nature. Ms. Feser displayed the
relevant CIP/CFP projects (below), advising the first 4 projects are in 2024 so they are decision packages
in the budget. The first item, DP 85 for $200,000 is already committed to Mountlake Terrace for Lake
Ballinger Park, and the second item, DP 86, is the carryforward for Mathay Ballinger Park improvements
so those numbers are committed and cannot be reused in any way. The third item is the Shell Creek
Restoration which was originally listed as a carryforward using ARPA funding. Earlier this year, after the
CIP/CFP was prepared, staff was told to pause ARPA funded projects so a decision package was not
provided for the $120,000 Shell Creek Restoration. The fourth project, DP 82, includes a number of
projects with funding of $154,300 of which $80,000 was originally for trails and bridges and $74,300 for
tennis court resurfacing.
CDsn Inllawd A 3% OR, Year
OP
"r
Preed Sltei Dakolptlen
2026
2025
2026
2027
2028
2029
61-1en1
W
lake BallMgw park al, -dale T- IU'GRRYFORWARO'
d
D19
rundiry to support CRY of M9um61a Terrace Rallbger park Pha-III
$ 200.000
5 -
5 -
5 -
5 -
5 -
$ 2o0.DOn
Devebpment. Dayment due upon compktbn of project.
lO
D5
MaeMY.111IOR, Park'GRR.It..D'
W
CL
W
Construtbn of Ynpmremenh Including permarcd restroom, paved vall, pknic
S 271.300
5 -
5
5 -
5 -
5
5 271.3IX1
C7
sMRer ADA a[cass arvrdMr amenities.
ShN Cmek Reatdaden'GRRYFORWARD'
R19
Stream huakhaW erosion control of-11 Craekln Yost P.M. stops TOD bned
-i--lp;!9.
5 380.MC
5 -
5 �
5 -
5 �
5 MID,-
on vt udy. Rudy in 2024, work In 2025.
ARPA,
N
R9
Peol00
d
Ra
Rfi
JVW:11k8
Dark nNncements, repair and malntename t--. resurla<eWtennh roans
in2ola,
S 1,296.a00
5
5 -
5
5
5 1.a50.7.
5 Is"
R11
rWBea wa4re rept ent mlusive
playgrouM andDwl upgradaSb 202s.
[alumkadum fapaMlon - phau II
DO
fapansbn ofthe<urre.t robmbarium. r,M,ng powded through tM Cemetery
S
5 159.10
$
5 -
5
5
5 159,100
Trwl rand 13).
Tr
WoedwaY CMltPus Athkah Complu-maw l-u9mi"
Cou
t Resu
acing
$ 74,
00
R
D20
1 cooperatbn wgh tha Fdmonds 5<Mol Dbtrkt, cpmpleleacommungY park
S -
$ 11500,000
5
5
5 -
5
S 1.SOO.DIXI
and athktk compke at former Woodwry High Sthod to include lightirg and
I... roes -bn W two Wdltbnal Ikkh.
Staff recommendation:
Use the $154,000 from
Yost Park DP#82 add
$96,000 (total $250,000)
and proceed with the
Existing Conditions
Analysis work in 2024,
construction in 2025.
Ms. Feser continued, Public Works has graciously offered to share a project at the reservoir, where the
tennis courts are, in 2025. Therefore the $74,300 is available next year towards Yost Park. At this point
$154,300 can be earmarked to replace the $120,000. Staff recommends using the $154,300 and adding
$96,000 from REET for a total of $250,000 to move forward on the existing conditions analysis in 2024
and earmark $380,000 in 2025 for work in the park around Shell Creek.
Councilmember Teitzel responded if funding can be identified from other sources and ARPA left out of
the equation because it is up in the air at this point, he would be agreeable to staff s proposal for the
funding source to proceed with the study and design work in 2024. Ms. Feser agreed the Park CIP could
and any resulting decision packages be modified to show those changes.
Councilmember Buckshnis said staff is saying $250,000 but she was only coming up with $200,000. She
clarified $74,300 was not need for the courts. Ms. Feser clarified her recommendation was to use the
funds earmarked for the courts, so $80,000 plus $74,300 is $154,300 that is already earmarked for 2024
and add another $96,000 for a total of $250,000 for the study.
Councilmember Buckshnis asked if the $120,000 carryforward was reflected in the $250,000. She
anticipated the decision package would need to be changed to reflect the $120,000 carryforward. Ms.
Feser clarified there is no decision package for $120,000. Councilmember Buckshnis agreed, but in her
calculations only $200,000 was needed, not $250,000. She was uncertain where the $96,000 was from
because there is $80,000 plus the $120,000 carryforward which equals $200,000. Ms. Feser advised the
Edmonds City Council Draft Minutes
November 6, 2023
Page 8
Packet Pg. 21
7.1.a
$120,000 is currently unfunded; there is no decision package for the $120,000 carryforward which is why
the chart above does not include a decision package number. Councilmember Buckshnis said if R19 is
approved, $120,000 will be for Shell Creek. Ms. Feser reiterated there is no funding source for that
project because ARPA was originally the funding source and she was told ARPA funds could not be
used. Staff did not provide a decision package for the $120,000 carryforward for Shell Creek Restoration
so it is currently unfunded.
Councilmember Buckshnis observed if the decision package is changed to remove $74,300 and add
$120,000, that totals $200,000. She questioned the $96,000. Ms. Feser answered the additional $96,000
would be funded with REET and would result in $250,000, staff s request for a complete existing
conditions analysis. That was the original ask during the 2023 budget process and what is needed to study
the length of Shell Creek within Yost Park. Staffs recommendation is $250,000 for that study and she is
providing a way to fund it and asking council to consider it for 2024.
Councilmember Buckshnis said she believed the $120,000 was specifically for the weir and Shell Creek
section. Ms. Feser disagreed, stating the $120,000 was originally for the exiting condition's analysis. It
was originally $220,000 for the study which council decreased to $120,000 in 2023. Through the course
of the year, there was direction given by councilmembers to change that to a weir project which in her
professional opinion was not originally approved by council in the budget process.
Councilmember Buckshnis summarized the $120,000 is unfunded due to other uses for ARPA. Now staff
is asking for $250,000 to do the complete analysis and not concentrate on any part of the degradation. Ms.
Feser explained the existing conditions analysis is the first step in addressing degradation throughout the
entire stream corridor within Yost Park which staff recommends be done in order to prioritize work
related to Shell Creek such as the boardwalk, trails, bridges weirs, and concrete structures in the stream.
She recommended that be done at once so overarching permits can be obtained, the work prioritized, and
move forward with the work in 2025. Councilmember Buckshnis summarized the $120,000 is being
removed from the CIP and asked if could a portion of the $250,000 could be included for Shell Creek
Restoration.
Councilmember Teitzel said the issue is there is not a finished, polished proposal for R19. If Ms. Feser
would be willing to revise R19 to include those calculations, he would be willing to withdraw his motion
and consider it later. Ms. Feser summarized staff will bring forward a new decision package with this
proposal.
COUNCILMEMBER TEITZEL WITHDREW THE MOTION WITH THE AGREEMENT OF
THE SECOND.
Councilmember Teitzel referred to R7, Olympic Beach Park (fishing pier restroom), with a cost estimate
of $53,000. As the liaison to the Port of Edmonds, the Port has asked that the City focus on this
renovation due to the dire need. It was originally scheduled for 2024 and moved back in this CIP/CFP to
begin in 2025. He requested it be moved to where it was originally in 2024 because it is funded by REET
125.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO MOVE THIS PROJECT TO START IN 2024.
Councilmember Paine asked if there was adequate REET in 2024 to accommodate this anticipated work.
Ms. Feser answered yes as this is a relatively small amount. She explained the reason the project was
moved to 2025 is the project is replacement of the restroom ventilation system. Facilities is proposing to
redo the restroom roof in 2025 and the ventilation and roof would be done at the same time. Moving the
Edmonds City Council Draft Minutes
November 6, 2023
Page 9
Packet Pg. 22
7.1.a
project to 2025 was a timing issue with facilities, not just an arbitrary change. It would be cost effective to
do replace the ventilation system at the same time as the roof.
Councilmember Teitzel asked if it would be possible to do the roof repair and the ventilation system in
2024. Ms. Feser answered she would need to coordinate with Facilities on the roof repair; she was unsure
the roof project was on their schedule for 2024. Councilmember Teitzel said he would like to move the
roof project up especially because the Port is strongly encouraging the City to resolve that because people
using the Port appreciate restroom. If it is not possible to move it to 2024, he requested staff get back to
council so something else could be done.
MOTION CARRIED (5-2), COUNCILMEMBERS NAND AND PAINE VOTING NO.
Council President Pro Tem Olson commented she has received a ton of responses from staff and was very
impressed by how quickly staff responded and how comprehensive their responses were. One question
may have gotten overlooked was related to PWT-28, 175t1i Slope Repair. She recalled when doorbelling in
2019, she was told the cones had been in place on the broken part of road for a long time. Her research
found that in 2024, the cones will have been there for 20 years. In this year's CIP/CFP, that project was
moved from 2026 to 2027. She recognized there may have been a really good reason for that, but at a
minimum, she wanted it moved back to 2026 or even sooner. Twenty years seems like an unacceptable
duration for the neighborhood to endure that situation. Mr. English said a response was provided, but the
cell may gotten covered in the ones sent out this afternoon. The reason the project was moved back a year
was to keep it in the years of the CIP/CFP where there is no funding identified. It comes down to
identifying a funding source; it could be moved to 2026, but the format is to show the unfunded projects
in the last three years which is why it was moved to 2027.
Council President Pro Tem Olson said in that circumstance, she will not ask for that change, but she was
hopeful by elevating the criticality of this project to her council colleagues and staff, funds could be
identified for that project. Mr. English advised that slope is monitored and evaluated annually to measure
movement. He agreed it would be nice to identify a funding source because it will be an expensive
project. Council President Pro Tem Olson observed the cost estimate was $1.1 million. She noted that
project needs to be done when the funding can be identified.
Councilmember Paine said the neighborhood where PWT-28 is has some really big hills and there are
garbage pickup/hauler issues happening as well. It is a very narrow street and needs additional width to
help with services.
Councilmember Buckshnis referred to P3 and D14, Waterfront Walkway, and recommended it be
completely removed from the CIP/CFP because this legacy project has probably cost the City millions. It
is environmentally bad, it is costly, over $1 million has been spent in attorney fees, and sea level rise will
likely be over the walkway. She recommended removing this project because it will not happen and there
is already a work around by walking on the sidewalk to the east which is ADA accessible. This project is
just spending a lot of money on a small link which will be washed away in future years due to sea level
rise.
COUNCILMEMBER BUCKSHNIS MOVED TO REMOVE THE WATERFRONT WALKWAY
COMPLETION FROM THE CIP/CFP. MOTION FAILED FOR LACK OF A SECOND.
Councilmember Buckshnis referred to a $688,000 decision package related to bond funds and asked if
projects have been done using bond funds. Mr. English said he would defer that question to Public Works
Director Antillon who was unable to attend tonight's meeting; he plans to follow up on the facilities -
related questions.
Edmonds City Council Draft Minutes
November 6, 2023
Page 10
Packet Pg. 23
7.1.a
Councilmember Buckshnis referred to the PWT-67, Waterfront Emergency Access, and DP 83 which was
added last year. It appeared as if it was a carryforward and she asked if transportation impact fees could
be used for that project. Mr. English said the city council added the study in 2022 for the 2024 budget so
staff created that decision package. Transportation impact fees could not be used for that study; impact
fees are calculated based on failing intersections within the City and this study is not associated with
growth. Councilmember Buckshnis asked if there was grant funding for emergency access. Mr. English
answered there could potentially be an opportunity, staff will continue to look for grants through the
BUILD program.
6. AUDIENCE COMMENTS
Kerry Radley, Edmonds, said she has lived in the same house on Edmonds Street off 8th for the past 24
years and is very familiar with Edmonds and walks it regularly with friends and dogs. She expressed
concern with the intersection at 8' & Main where pedestrians cross to reach the Frances Anderson Center
field. Over the years, the number of drivers that roar through that intersection has gotten worse and worse,
particularly downhill going west as well as going east and it has gotten really dangerous at time during the
last 2-3 years. There are times she has crossed using the crosswalk and barely makes it to the opposing
lane when a car roars behind her and she has watched that happen to other people walking with their kids.
It doesn't happen when major events occur at the field like the Edmonds Art Festival, because there is a
police presence and huge numbers of people around. A couple years ago the City put up orange flags
which disappeared within a few weeks. She mentioned it to a City worker recently and he said the
teenagers take the flags to hang on their walls. She explained the problem to him and said it would be nice
to have the poles with the pedestrian activated flashing lights there to alert drivers traveling both ways to
the crosswalk. The worker she spoke with thanked her said he would talk to his department, but she never
heard anything more other than more flags appeared recently but now only two remain. She asked the
council to consider installing the pedestrian activated flashing lights at that intersection.
Bob Chaffee, Edmonds, a retired physician, said he had a sign on his desk that said, a consultant is
someone brought in to share the blame, which he said was worth remembering. He voiced his opposition
to the red cameras, noting Ken Reidy covered the issue well in his article today in MEN. The process is
putting the cart before the horse. This should have been developed by the city council, discussed and
studied and then considered in the budget. As Mr. Reidy's article showed, in Lynnwood incidents have
not decreased and in fact have increased. He acknowledged there was money to be made from red light
cameras but it was not nearly as much as has been predicted because there were significant expenses
associated with red light cameras.
Janelle Cass, Edmonds, expressed her opposition to the installation of red light cameras. As a past Air
Force and FAA engineer involved in a lot of hazard and safety analyses, the funding and installation of
red light cameras is premature. It is extremely important to take an in-depth look at the underlying causes
so the City knows what problem they are trying to fix and then look toward engineering controls before
applying an administrative control such as red light cameras. From reading Ken Reidy's article and
talking with him, an analysis is required by state law before the council passes an ordinance and funds the
cameras. She urged the council to follow a basic scientific methodology - state the problem, come up with
a hypothesis and analyze the data. She also expressed her opposition to purchasing the Landmark property
at this point in time for the sheer fact the City cannot afford it and she felt there was a false urgency even
though it had not been part of a long term strategic plan that includes robust public outreach. She heard
another citizen say the public outreach event was more like a high pressure timeshare sales event than
having the public express their concerns about the cost and long term burden that property would place on
the City. Everyone knows timeshare sales pitches pressure people into buying something they don't need
and the City doesn't need the Landmark property right now.
Edmonds City Council Draft Minutes
November 6, 2023
Page 11
Packet Pg. 24
7.1.a
Rowan Soiset, Edmonds, whose pronouns are they/he, referred to renovating restrooms in public
facilities, pointing out the importance of considering the implementation of gender neutral restrooms.
Gender neutral restrooms are very easy to implement, requiring only a sign saying they are gender neutral
or putting up signs stating there are urinals in one restroom and stalls in another. People who want to use
a urinal can use that restroom and people who want to use stalls can you that restroom. Signage is not
super expensive. They identify as transgender and it would be a massive benefit to them to have gender
neutral restrooms because it is extremely stressful to use gendered restrooms. With everything going on in
the current political climate, they felt safer using a designated gender neutral space. They also stated their
opposition to the proposed red light cameras at three intersections and suggested looking to other
solutions. The issue that has been brought up is speeding and they did not see how red light cameras
would impact speeding. Another thing to consider is how red light cameras impact the community. There
is currently a major cost of living crisis, people are working than ever and fining people large amounts for
red light cameras that are sometimes unreliable is very difficult for a lot of people who do not have time
to go to court and fight the ticket and end up having to pay them.
Joe Scordino, Edmonds, said he is in the City's streams many times a week and at least twice a week
with Edmonds-Woodway and Meadowdale High School students. The good news is they are seeing a
good number of Coho salmon returning to Lund's Gulch Creek and Shell Creek. The bad news is they are
seeing more dead small Coho showing symptoms of the effects of tire dust from roads that enter
stormwater and creeks and it is sad for the students to see that. With regard to the Landmark property, he
said it is not just a money issue but also a staff time issue. Three directors have commented to council on
that project, a heck of a lot of investment in City resources, which needs to stop. The City doesn't have
the money for that property at this time and it doesn't make sense. The proposed purchase of the property
adjacent to Mathay Ballinger Park is great news. He expressed support for purchasing that property and
getting the Landmark property off the table so staff can get back to work on the comprehensive plan
where big fixes will be needed to deal with higher density. With regard to the CFP, he suggested the
council look at the RCW regarding the CFP. CFPs are financial plans and should be done in advance and
implemented in the budget in each of the six years. The CFP and the budget should not be done
concurrently; when that is done, the CFP is not a planning document. The council should be weighing
where to put resources and what to prioritize. When projects show unsecured funds, the report should
describe the source of those funds and staff time should be prioritized related to how much time they
spend on various activities, including writing grants.
7. RECEIVED FOR FILING
1. CLAIM FOR DAMAGES FOR FILING
2. BUDGET QUERIES - COUNCIL BUDGET QUESTIONS AND
ADMINISTRATION/STAFF RESPONSES
3. WRITTEN PUBLIC COMMENTS
8. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER NAND, TO
APPROVE THE CONSENT AGENDA.
COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, TO PULL ITEM 8.7, RESOLUTION AUTHORIZING USE OF GENERAL FUND
OPERATING RESERVES FOR GENERAL FUND EXPENSES, AND POSTPONE IT
INDEFINITELY.
Councilmember Chen listed reasons for pulling and postponing this item, 1) there is already a Council
Business item, 10.1, related to this, and 2) Section 3 of the resolution addresses formation of a taskforce
by October 31 which did not occur so it is irrelevant.
Edmonds City Council Draft Minutes
November 6, 2023
Page 12
Packet Pg. 25
7.1.a
AMENDMENT CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. The agenda items approved are as
follows:
1. APPROVAL OF SPECIAL MEETING MINUTES OCTOBER 17, 2023
2. APPROVAL OF SPECIAL MEETING MINUTES OCTOBER 19, 2023
3. APPROVAL OF SPECIAL MEETING MINUTES OCTOBER 24, 2023
4. APPROVAL OF REGULAR MEETING MINUTES OCTOBER 24, 2023
5. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS
6. FINAL 2024 PROPERTY TAX ORDINANCES
9. PUBLIC HEARING
2024 BUDGET PUBLIC HEARING #4
Mayor Pro Tern Tibbott opened public hearing.
Barbara Steller, Edmonds, a member of the advocates for environment at the Edmonds United
Methodist Church, commented on the hiring of climate action plan manager. She was grateful for the
council's work to include and consider issues impacting a healthy future environment in Edmonds as part
of the 2024 budget. The goals and measures outlined in the climate action plan must be carefully
monitored and adhered to. Costs may be high to hire a manager to oversee the plan's implementation, but
the cost of climate impacts may be even higher. She urged the council to keep the climate action plan
goals on track by funding a climate manager position.
David Jones, Edmonds, encouraged the council to develop and fund a climate action manager position.
Everyone wants the City to be fiscally responsible, just like they want their families and institutions in the
community to be fiscally responsible. As City leaders, the council developed a climate action plan and in
the past asked a staff member to take on the additional duty of managing that climate action plan.
However, the goals, objectives and metrics in the 2023 climate action have become much too big to put
on the desk of an existing planning department employee who has many other responsibilities. Everyone
recognizes in order to address the real changes occurring in the climate and the impacts on their lives,
takes everyone doing something different. It is not just something the local, state or federal government
does, it is things everyone does including the City. Making those changes also requires changes in the
way the City is funded and staffed to ensure there is someone to monitor the plan. The legislature recently
recognized changes will be occurring and set targets such as eliminating the use of natural gas in the state
by 2045. He questioned who would help manage that transition; there is no funding available to
accomplish what the state mandated so a system/program has been created through the State Department
of Commerce that makes grants available to municipalities and other entities ready to do that kind of
work. Those grants will be competitive and require an experienced staff member dedicated to monitoring
the creation of the climate action plan as well as grant writing. It is not something an existing staff
member can do, a half-time staff member or someone brand new to the position can do. Just as
individuals have to figure out how to make changes in their own lives, the City also has to step up and
make those changes.
Gayla Shoemake, Edmonds, said she has carefully listened to and read comments from councilmembers
over the past year and has been disappointed even from those she voted for. The climate crisis is upon us
every day; we see evidence of its dangers in the city, around the country and the world. Although the
council approved climate action plans in 2010 and 2023, no further action was taken to guarantee
implementation of those plans and no funding was provided to ensure the future of our youth. It was as if
after passing the CAP, the council immediately forgot it. She did not believe the council ignored it on
Edmonds City Council Draft Minutes
November 6, 2023
Page 13
Packet Pg. 26
purpose, they just forgot about it. The City's planning department has worked long and furiously to
identify steps that need to be taken, but they are overwhelmed with their planning responsibilities and
cannot implement these steps. Local volunteers have given time and effort to study climate issues,
researching what other communities in the area have done and identifying what needs to be done to
provide the best possible future for the City. They are most willing to help, but they cannot do it without
professional leadership and neither can the planning department. When there has been a health and safety
issue in the past, the city council has always found the money and that is what needs to happen now. She
urged the council to be courageous and admit failures in the past, acknowledge their responsibility for the
health and safety of Edmonds residents, and hire a climate action manager to lead City staff, community
volunteers, and rally the community to prepare for the climate crisis.
Jean Patterson, Edmonds, relayed her recent comment to a friend, that Edmonds is in danger of being
loved to death. There are so many attractions such as markets, festivals, beaches, restaurants, etc. and she
was particularly concerned about traffic mitigation. She did not have any grandiose ideas but it occurred
to her since there is pressure on traffic and parking on Saturdays, consideration should be given to having
a park & ride at the Edmonds-Woodway High School with a shuttle to bring people into the bowl for the
markets and festivals.
Jane O'Dell, Edmonds, explained over the last couple months she has had a number of conversations
with councilmembers and others about climate issues and it was reassuring to find that so many were
ready to see action on the climate action plan. When the city council adopted the updated CAP this year,
they took a critical step. A lot of people she talked with didn't know that the CAP hadn't been adopted
before and people were just working on it incrementally, trying to make progress. She thanked the council
for adopting the CAP, positioning the City to take the next step, implementing the plan. Leading climate
preparedness in a city, even a small city like Edmonds is a very large undertaking and she questioned
whether existing staff could do it. The mayor's 2024 budget includes a climate action manager; after
trying to implement the CAP with City staff and making some progress, staff and the mayor concluded a
climate action manager was needed to make real progress on objectives.
Ms. O'Dell continued, expressing concern with efforts to find an inexpensive option to fill the position of
a climate action manager such as sharing with another city, hiring an entry level person instead of an
experienced professional, or otherwise trying to double up on tasks for a climate action manager.
Although not a climate scientist, she has worked and led multi -year projects involving large sums of
money as a government contractor and as a business executive. The projects she has seen succeed have
certain features, one of which is a dedicated leader whose attention is always on the project, not split, not
shared. She has also seen projects burn through a lot of funding without producing anything like the
hoped -for results because the project manager was retained as a short -termer and was too busy looking for
the next gig to focus the way they needed to, they were assigned two projects at the same time and
somehow weren't available when a problem arose, or they just lacked the authority to deal with
compatriots. She urged the council to hire the right people.
Theresa Hollis, Edmonds, said the City's practice of headcount growth that moves in lockstep with
workload growth should stop. Directors need to evaluate automating and outsourcing certain functions.
For example, the City does payroll accounting inhouse; for over 30 years that administrative function has
been outsourced in many enterprises the City's size because it saves money, it brings in best practices, it
forces process standardization across departments, and it forces policy compliance. The cost estimate for
licensing and implementing the Munis ERP system is $800,000 plus a headcount was added to
administrative services during the April 2023 budget amendment for the ERP project manager at a
$60,000 salary level, but no RFP was done to evaluate options available to the City for a new ERP
system. The City made the decision to stay with the same software vendor and license their new
generation software suite. That procurement process for a $800,000 expenditure would never pass an
Edmonds City Council Draft Minutes
November 6, 2023
Page 14
Packet Pg. 27
7.1.a
operational audit in the places she has worked in the past. Now the City has an opportunity to be more
cost focused in their implementation planning by issuing an RFP for outsourcing time and attendance,
payroll, and certain HR functions and compare those responses to the Munis system implementation costs
for those modules plus the salary and benefits of City staff saved if those functions were outsourced. She
asked why not outsource the work if the City can save money while paying employees accurately. She
provided another example, public works is requesting a head count to digitize records and enable staff to
be more efficient when doing research, but there is no offsetting headcount reduction offered in 2024
from the research workload, which is not unusual, the headcount reductions from the increased use of
technology in one department becoming the funding that is needed for the headcount additions or
professional services in another department's automation project. Another example is a potential budget
reduction as described in her November 1 email to council regarding the City of Shoreline's grants
administrator. Decision package 8 requests a new grants manager, yet Shoreline is getting the work done
with a limited term administrative level position, an approach Edmonds should consider if they can verify
it is working in Shoreline. She suggested recruiting that person after their employment in Shoreline ends.
Laura Walls, Edmonds, spoke in favor of hiring a climate action manager. Edmonds is on the frontlines
of climate change that everyone is experiencing including sea level rise, high tides and storm surges,
heavy floods damaging Harbor Square, last year's drought, impacts to bird populations from the mass
casualty extreme heat event in 2021, wildfire smoke, etc. She will never forget attending her first
Edmonds Bird Fest last year while smoke and ash rained down from the Cascades. She became dedicated
to learning and teaching about climate change after visiting her family in Edmonds on New Year's Eve in
2020 when there was an extreme low time at midnight. They went to Brackett's Landing to look for sea
life and when her flashlight picked up what she thought were starfish, they was nothing but detached legs,
half bodies, and decaying bits strewn along the beach. She found a huge sunflower star melting down one
of the rocks, literally melting away under the ferry dock. There wasn't one single whole starfish anywhere
in a place the year before there were hundreds of orange and purple ochre sea stars along the base of the
jetty and the ferry terminal rocks. This was the start of the starfish wasting disease that wiped out starfish
populations from California to Alaska. The intertidal ecosystem has just barely begun to recover. She was
broken hearted to see school children excited to look into tide pools at low tide when she knew how full
of life they used to be and how barren they are now.
Ms. Walls continued, at that time she was teaching at a mid -western university where she retrained to
teach a course in climate change with the director of the sustainability program. In 2017 their students
researched and designed a climate action plan very similar to the excellent one Edmonds has. In 2019, the
South Bend City Council passed that plan via a legally binding ordinance with the support of their school
system, South Bend City Council and Mayor Pete Buttigieg. After all that, key leaders left and now,
without a paid professional and trained climate action manager, all the hard work of implementing the
plans so many people worked to put together is left to two junior staffers who are quite young and cannot
begin to implement all the measures that were so carefully enacted into law five years ago. This cannot be
allowed to happen in Edmonds. If anyone thinks hiring a trained professional to lead the climate action
plan is too expensive, just wait for the bills to repair flood damage to the waterfront and Harbor Square
from sea level rise.
Nancy Johnson, Edmonds, co-chair of the Snohomish and Island County Sierra Club group, read an
excerpt from a letter to the editor in My Edmonds News by Maplewood K-8 Student Danielle D'Couto,
"Last summer was the hottest on record. Ever. And the one before that was the hottest, and the one before
that. We've been seeing hurricanes out of hurricane season, some of the most severe wildfires ever
displacing millions of people. My grandparents in Detroit saw their city's streets flooded in August.
Climate change is real, and we can't run. Our ice caps are melting and it seems like 1.5 degrees of
warming are inevitable. But it's not. When we encounter issues like this, that are big and very
complicated, we have a tendency to act like someone else is going to clean up our mess than actually
Edmonds City Council Draft Minutes
November 6, 2023
Page 15
Packet Pg. 28
7.1.a
make changes. But it doesn't have to be that way. From small actions, like buying your clothes second
hand or eating a meatless meal once a week, to big actions, like buying an electric car or choosing a more
efficient heating system, we can make a change. If the people of Edmonds learn about the tax reductions
on electric cars, how much carbon is emitted from meat production, the benefits of composting, they will
make changes. We all have a choice. To keep closing our eyes, and pretending like nothing is happening,
or to take action. You can choose to stand with my future and the future of so many other kids." Ms.
Johnson thanked Danielle D'Couto for a timely and powerful letter. She makes excellent points, do we
think someone else will clean up our mess? If we learn about the federal IRA and other subsidies
becoming available to help people buy EVs and weatherize and electrify their homes, will we take action?
Ms. Johnson continued, these changes will benefit all of us by reduced GHG and better health due to less
air pollution, but they are often complicated to implement. Most of the GHG in Edmonds are from the
private sector. The CAP is a good start, but people need to be aware of the plan and what they can do to
help implement it thoroughly and quickly. A climate action manager could pursue grants to help low
income families learn how to electrify their homes, create and stage a plan prioritizing the most effective
local actions, guide willing community groups into taking coordinated meaningful steps toward
sustainable, organize various city departments, take the lead on adaptation planning in this coastal city
and much more. Recently widely published research has shown we do not have time to fiddle while
Edmonds burns. She believed budgets were a statement of values and hoped Edmonds would make the
choice to stand with Danielle.
Greg Ferguson, Edmonds, urged the council to support the climate action manager position. Sea level
rise is part of adaptation; adaptation isn't addressed in the climate action plan, and hopefully it will be
addressed in the comprehensive plan. Mitigation is how gas emissions are reduced. Adaptation is what is
done about climate change. A climate action manager can help deal with both those components. The
Edmonds waterfront from the ferry toll booths to the Port walkway is at an elevation from 10 to 14 feet.
To put that in perspective, during the flood event on December 27, 2022 that coincided with a king tide,
Puget Sound sea levels were 12.8 feet which is higher than some parts of the waterfront. In 2050 those
levels will probably be 1 foot higher and in 2100, they will be 4 feet higher; sea levels do not stop rising,
they keep increasing. There will be devastating floods and the waterfront won't exist in the same
condition it is in now in the future. There are huge decisions to be made on a very complicated issue.
Should everything be raised up, build a massive seawall, retreat back to Edmonds Way? An experienced,
full-time professional is needed to guide the City through those decisions. He urged the council to support
hiring an experienced, full-time climate action manager.
Georginia Armstrong, Edmonds climate advisory board, asked audience members to raise their hands if
they supported the City hiring a climate action manager. In thinking about how far apart we are on the
need for this important hire, she came to the conclusion it is because it is looked at through different
lenses. The council is strategizing how they can fulfill the request while spending as little money as
possible given a leaner 2024 budget. Climate action is a priority that requires the City to protect the
community from extreme weather events and do its part to mitigate GHG emissions so the climate doesn't
impact future generations. With the council's money -driven lens, most see the position as one that can be
shared with a neighboring city, be a junior, entry-level position and funded by the Commerce grant next
summer. Through a priority driven lens, it is a full-time, experienced person competent enough to
implement the currently stalled CAP, one who can lead an interdepartmental climate team and a
contingent of volunteers who need a coordinated community engagement effort led by an experienced
climate action manager. Using the Commerce grant funding will limit the term of a climate action
manager to less than three years and will eliminate the use of those funds for a vital climate adaptation
plan.
Edmonds City Council Draft Minutes
November 6, 2023
Page 16
Packet Pg. 29
7.1.a
Ms. Armstrong continued, most councilmembers think volunteers can work on reducing the community's
98% share of Edmonds GHG emissions, but that thinking is underestimating the specialized work that a
CAP requires. Even city staff who have work other than climate action to accomplish, with three action
items to accomplish in 2023, have completed only one. There are 61 CAP action items in all. Hiring
through a money -driven lens means a climate action manager that is built to fail. She urged the council to
make this position a priority. The Edmonds climate advisory board recommends the council fund the
climate action manager position up until the Commerce grant is received in July and then the City could
use the grant to fund the climate action manager salary through the end of 2024, thus ensuring there is not
too much additional burden in the lean budget year. Next year the board recommends the council fund the
climate action manager and reimburse the grant money used in 2023 for the climate action manager
salary. This money would be added to the remaining grant funds to develop an adaptation plan in which
the climate action manager would play a vital role. In this way the City spends less money during the
2024 lean budget cycle, the community gets the CAP leadership it seeks, and the council's promise to
support the CAP it adopted will be honored.
Joe Scordino, Edmonds, continued his comments from the last public hearing on the budget where he
suggested thinking outside. The council usually has decision packages that reflect all the increases and the
council debates them and ends up not changing anything. Obviously the council cannot do that this time.
Thinking outside the box, he recommended the council think beyond those decision packages and look at
each department's budget. He was surprised to find some departments budget's had a 44-47% increase in
personnel costs between 2023 and 2024. That increase would the first thing to target especially during a
time when revenues do not provide sufficient funding for expenditures. Section 1 of the ordinance
essentially says the council approves the attached budget; the council could include language regarding a
10-20% cut and then require staff to come back in January with a budget showing where those cuts were
made. The council approves a balance budget and the burden is then on staff to identify where the cuts
occur. The council could stipulate across the board, exempt certain departments such as the police
department, etc. Another option is to look at existing contracts for nice -to-do things and potentially cut
those back and do things differently. He was specifically referring to the contract for the comprehensive
plan; a lot of people in Edmonds want to help with the update to the comprehensive plan and there is no
reason to pay a contractor to do something the people of Edmonds could do. He suggested an increase in
the budget for white paint for crosswalks; the more crosswalks there are, the safer it is for people to walk
in Edmonds.
Angela Winzen, Edmonds, vice chair of the climate protection committee, thanked the council for
adopting the CAP. Many councilmembers say there is no budget to hire someone to lead the charge on the
CAP, that perhaps the City's small planning department can implement it as one of their many diverse
tasks, or that volunteers can do it, particularly the climate protection committee. That tells her the council
is not fully aware what implementing the plan entails or that they do not fully embrace the gravity of the
climate crisis. There are a great number of Edmonds residents who are unaware or choose to put their
heads in the sand. In fact the true irony is the very thing a climate action manager is needed is to
accomplish informing and educating residents that they are responsible for 98% of GHG emissions. The
council says the reason a climate action manager cannot be hired is due to the budget crisis and that the
City needs to be fiscally conservative, yet the City spent money to create a CAP but now doesn't plan to
fund implementation. That is fiscal irresponsibility. If the City is not funding implementation of the CAP,
why was it created and why did the council vote to adopt it? Without implementation, the CAP means
nothing.
Ms. Winzen asked the council to follow through, to be the first step in the ability to achieve the goal of
carbon neutrality. She recognized the Commerce grant funding was coming, but that is nearly a year
away. The City is decades behind and cannot wait a year to have a climate leader and shouldn't be
moving like molasses through the plan with no City climate leadership. The time is now; climate
Edmonds City Council Draft Minutes
November 6, 2023
Page 17
Packet Pg. 30
7.1.a
mitigation is a budget priority. She urged the council to do it right or don't do it at all; hire a qualified
full-time climate action manager who can focus all their efforts on making the CAP a success, someone
with knowledge and expertise who can catch up on something the City is already so far behind on. If the
City hires less than a qualified full-time climate manager, the City will surely fail at their mission and
once again will have fiscal irresponsibility. The time to take action is now.
Gayle Leberg thanked the council for passing the CAP. She has been working with the City and its
partners on climate issues since 2016. The CAP is a good beginning as a statement of intent and hopefully
values, however, good intentions are weak. For example, someone may say they intend to lose weight, but
it is not until they center it into their daily life that something happens. There is a climate emergency and
it takes leadership to respond. A retired Edmonds teacher, she works with high school students in
environmental clubs throughout the school district. One cannot miss the feeling of betrayal young people
feel when the quality of their futures receive so little priority. Although she does not live in Edmonds, she
is the co-chair of the Edmonds Unitarian Universalist Congregation and many of their members live in
Edmonds. In 2016 they debated and educated themselves on the climate and adopted a very strong stand
on climate, calling for extreme action to respond to climate challenges. The congregation has over 300
members, many of whom live in Edmonds and they would stand with her to implore the council on the
necessity of centering Edmonds' response to climate change by hiring a climate action manager. She
wanted to be able to tell her congregation and the students she works with that Edmonds is the kind of
community that has the courage to rise to this existential crisis and fund a climate action manager.
With no further public comment, Mayor Pro Tem Tibbott closed the public hearing.
10. COUNCIL BUSINESS
1. RESOLUTION CONCERNING THE APPROVAL OF OPERATING RESERVE FUND
USE AND ADDRESSING THE STRUCTURAL BUDGET DEFICIT
Council President Pro Tem Olson explained a resolution on this topic was worked on and amended from
the dais at the October 24 meeting and council voted to put it on the November 6 consent agenda so
council could see a clean copy before final approval. That is the reason that version of the resolution was
on the consent agenda and was pulled and tabled indefinitely. There were numerous issues identified with
that version, including compliance with the fiscal reserve policy and for the sake of efficiency, a different
version was included in the packet. The proposed resolution is compliant with the fiscal reserve policy
and deletes reference to a taskforce which will not be utilized. To reiterate the background provided in the
October 24 agenda memo, the mayor's 2024 proposed budget estimates the General Fund balance for
2023 will be more than $2 million below the required reserves. The fund balance reserve policy provides
procedures and guidelines for the establishment, use and replenishment of fund balances and reserves.
The council discussed at length 2023 estimates for General Fund revenues, expenses and fund balance
during the October 19 special meeting.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE RESOLUTION IN THE PACKET ON PAGE 421.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
CHEN, TO AMEND TO DELETE SECTION 4 BECAUSE IT IS SUPERFLUOUS AND JUST
CONFUSES THE ISSUE.
Council President Pro Tem Olson said Section 4 references the possibility of an ARPA transfer which
may or may not occur, but that is not relevant as ARPA would be used for general operating expenses and
not to replenish the reserve. Therefore, per City Attorney Jeff Taraday, it would be preferable to remove
that section.
Edmonds City Council Draft Minutes
November 6, 2023
Page 18
Packet Pg. 31
7.1.a
AMENDMENT CARRIED UNANIMOUSLY.
Councilmember Buckshnis emphasize the City is in a fiscal emergency and she will stake her career of 13
years in municipal finance on that, noting she probably knows more about municipal finance and all the
directors she has worked with. As was done with the resolution on October 24, she proposed adding
declaration of fiscal emergency. Add to title
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO AMEND BY REVISING TITLE OF THE RESOLUTION TO READ, A RESOLUTION BY
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING THE
USE OF GENERAL FUND OPERATING RESERVES FOR THE 2023 GENERAL FUND
EXPENSES AND ADDRESSING THE STRUCTURAL IMBALANCE AND DECLARATION OF A
FISCAL EMERGENCY.
Councilmember Buckshnis commented things are not all what they seem to be when looking at the
budget. The budget does not indicate what is happening from a cashflow standpoint. All one needs to do
is read Councilmember Chen' opinion letter regarding the City being in a fiscal emergency. The numbers
do not look good and due to her background, she had to bring this amendment forward to include the
declaration of a fiscal emergency.
UPON ROLL CALL, AMENDMENT CARRIED (4-3), COUNCILMEMBERS TEITZEL, CHEN,
BUCKSHNIS AND COUNCIL PRESIDENT PRO TEM OLSON VOTING YES; MAYOR PRO
TEM TIBBOTT AND COUNCILMEMBERS PAINE AND NAND VOTING NO.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO AMEND TO ADD A WHEREAS CLAUSE THAT READS, "WHEREAS THIS SIGNIFICANT
STRUCTURAL IMBALANCE WAS CAUSED BY TWO SPECIFIC ORDINANCES ADOPTED IN
MARCH AND APRIL OF 2023. THESE NEGATIVE FISCAL TRENDS COUPLED WITH A
SHORTFALL IN THE GENERAL FUND OPERATING RESERVES IS NOW CONSIDERED A
FISCAL EMERGENCY AS DEFINED BY ARTICLE III SECTION 1 BY THE CITY COUNCIL.
Councilmember Buckshnis said Article III Section 1 broadly defines fiscal emergency as economic
uncertainties, unforeseen emergencies and unanticipated operating expenses and revenue shortfalls. In
March and April 2023, due to the retro pay and increase in salaries, a serious negative trend occurred
which continued all year and in her opinion, created a fiscal emergency.
Councilmember Chen did not support the motion as it appeared to be redundant. There is already a
whereas clauses that states, Article III Section 1 states "(a)ny use of the committed General Fund
Operating Reserves shall be used only in cases of a fiscal emergency..." so that issue is already addressed
in the resolution. Secondly, the March and April budget amendments were not the only budget
amendments that were made; there were also budget amendments made in July and there may be future
budget amendments within 2023.
UPON ROLL CALL, AMENDMENT FAILED (2-5), COUNCILMEMBERS TEITZEL AND
BUCKSHNIS VOTING YES; COUNCILMEMBERS CHEN, PAINE AND NAND, COUNCIL
PRESIDENT PRO TEM OLSON, AND MAYOR PRO TEM TIBBOTT VOTING NO.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO ADD SECTION 2 THAT READS, "AFTER THE CITY COUNCIL APPROVES A 2024
BUDGET, A FISCAL EMERGENCY WILL CONTINUE TO EXIST IN 2024 BECAUSE OF THE
STRUCTURAL IMBALANCE OF FUTURE EXPENSES EXCEEDING PROJECTED REVENUES
UNLESS THE ADMINISTRATION AND CITY COUNCIL TAKE STRONG CORRECTIVE
ACTIONS DURING THE DURING THE COURSE OF 2024."
Edmonds City Council Draft Minutes
November 6, 2023
Page 19
Packet Pg. 32
7.1.a
Councilmember Buckshnis commented it doesn't matter what amendments caused the structural
imbalance, the trends indicate the city council and administration will need to make significant changes
next year to adjust that significant imbalance which could occur in many different ways. It is very obvious
by the numbers that there is a fiscal emergency and that something needs to happen right away next year.
Councilmember Nand opposed the amendment, finding it precipitous to make statements about the 2024
budget before it is finalized. Council is still negotiating with the administration and she preferred not to
forecast the status of the 2024 budget before it is finalized by council.
Council President Pro Tem Olson expressed appreciation for the amendment which is basically just
saying there is a lot of work to do and indicating the parties need to come to the table to make that happen
to right the ship. The numbers are very significant, assumptions of many millions of dollars from red light
camera revenues, use of one-time funds, even use of $2 million that was bonded for the sake of deferred
maintenance. The council has its work cut out for them to have a responsible budget and she knows they
are up to the challenge and will make that happen, but there will need to be course correction beyond
those band -aids.
Councilmember Teitzel pointed out the definition of structural budget exists on page 12 of the fund
balance reserve policy; the first sentence states, a budget deficit or gap that results from a fundamental
imbalance whereby current year governmental expenditures exceed current year revenues without any
consideration of carryover or prior year unspent revenue balances if they exist. That is the problem that
will exist in 2024 without one-time infusions of cash from ARPA, a structural imbalance which will lead
to another emergency unless this council takes strong action in concert with the mayor to fix it. That is the
reality of the situation and all this amendment does is warn of the situation, that there is an imbalance that
needs to be addressed or there will be another emergency. He expressed support for the amendment.
MAYOR PRO TEM TIBBOTT MOVED, SECONDED BY COUNCILMEMBER CHEN, TO
AMEND THE AMENDMENT TO SUBSTITUTE "MAY" FOR "WILL" IN THE FIRST LINE OF
THE AMENDMENT.
Mayor Pro Tem Tibbott said using "may" instead of "will" is less definitive and still points to the
likelihood of a structural imbalance in the future. He recognized there will be significant challenges as the
2024 budget is approved and not all of them will be displaced during the remainder of the year. In his
opinion, it was not advisable to be overly predictive.
Councilmember Paine asked if that was an alternate motion or an amendment to the amendment. Mayor
Pro Tem Tibbott said it is an amendment to the amendment.
UPON ROLL CALL, AMENDMENT TO THE AMENDMENT CARRIED (4-3),
COUNCILMEMBERS CHEN, PAINE AND NAND AND MAYOR PRO TEM TIBBOTT VOTING
YES; COUNCILMEMBERS TEITZEL AND BUCKSHNIS AND COUNCIL PRESIDENT PRO
TEM OLSON VOTING NO.
AMENDMENT CARRIED (6-1), COUNCILMEMBER PAINE VOTING NO.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
Mayor Pro Tem Tibbott declared a brief recess.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO PULL ITEM 10.4, 2023 BUDGET AMENDMENT RELATED TO ARPA, FROM
Edmonds City Council Draft Minutes
November 6, 2023
Page 20
Packet Pg. 33
7.1.a
THE AGENDA AS IT IS NOT READY PER THE CITY ATTORNEY AND NEEDS TO BE
REWORKED.
Councilmember Paine asked for a further explanation. City Attorney Jeff Taraday said he wanted to work
the amendment with the administrative services director to ensure it is structured in way that is compliant
with the ARPA Final Rule.
MOTION CARRIED UNANIMOUSLY.
2. PARKLAND ACQUISITION PURCHASE & SALE AGREEMENT - MEE PROPERTY
Parks, Recreation and Human Services Director Angie Feser said she was pleased to present for council
consideration a purchase and sale agreement for a one acre property that will preserve existing open space
and a well -established tree canopy, expands the only small park in the underserved southern area of
Edmonds, and supports a trailhead for the regional Interurban Trail. The parks and planning board
reviewed this presentation and proposal at their October 25 meeting and unanimously supported
forwarding a recommendation to council to purchase the property. She reviewed:
• Parcel Information
o Location: South Edmonds
o Size: .99 acre
o Zoned: R-8
o One house/two outbuildings
o Utilities on site: water, power, sewer
o $925,000 purchase price
o Motivated seller
o Threat of development
o Appraisal complete
o Purchase and Sale Agreement negotiated
o Adjacent to Mathay-Ballinger Park which connects to Interurban Trail
o Existing parklike setting
0 260 linear feet of shared property line with Mathay Ballinger Park
o Numerous and varied significant trees
o Expands existing Mathay Ballinger Park by 55%
o Provides additional access from east
o Expands Interurban connection
o Supports only Interurban Tail trailhead for miles
o Zoned RS-8 = 4 houses
o Permit started for proposed development
Mathay Ballinger Improvements
Edmonds City Council Draft Minutes
November 6, 2023
Page 21
Packet Pg. 34
7.1.a
o Design and permitting in 2023, construction in 2024
■ ADA path to playground and continuing to Interurban trail
■ Restroom
■ Parking lot improvements
■ Picnic shelter and tables
■ Benches
■ Drinking fountain
• City Park System
o Park System gaps
■ School district facilities
■ Esperance Park (SnoCo)
■ Lake Ballinger Park
0 2022 Parks, Recreation & Open (PROS) Plan
■ Goal #3 - Parks, Trails & Open Space, objectives #3.1, 3.2 and 3.7
■ Goal #5 -Natural Resource & Habitat Conservation, objectives #5.1, 5.3, 5.4 and 5.5
■ Recommendation #1 - Acquisitions to Fill Park System Gaps
■ Recommendation #2 - Open Space and Conservation Acquisitions
■ Recommendation #5 - Trail Connections
■ Travel Shed Map:
1
E
Z -
• Wider Benefits
o Interurban Trail and non- motorized transportation
o Proximity to -
- Mountlake Terrace (.5 mi)
- Shoreline (.25 mi)
- Mountlake Terrace Transit Center via trail (1.5 mi)
• Funding
o Capital Improvement Program (CIP) /Capital Facility Plan (CFP)
Edmonds City Council Draft Minutes
November 6, 2023
Page 22
Packet Pg. 35
7.1.a
2023-2028 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN
Costs inflated at 3% per year
prnj Ncl
x
pARKLANDACQUISITION
2023
2024
2025
2026
2027
2028
6•Yur Total
x
A2
ftelaWorhood Park SE 1
S
5 1.500,000
Acqun it tm n/ oa.kWW in South Edmonds.
-
-
-
5 1.SGSA00
-
5
5
5 2.185.500
%
A3
f1e1�6omood earM 5899
5
5 1,505.000
5
tnunitinn of perkMrW in near SS 99,
A<4osl�onr Ukb parnd irn
1. Parkland Acquisition Fund: $1,000,000+
2. 2023 Snohomish County Conservation Future Program (SCCFP) Grant
o Successful application -SCCFP Board
o Award of 75% of acquisition and related costs up to $880,000
■ Appraisal
■ Due diligence
■ Closing costs
■ Demolition
■ Securing site
o Awaiting County Council approval in December
Next Steps
o Council approval of Purchase &Sale Agreement
■ $30,000 Escrow
■ Due Diligence (75 days/mid-January)
- Site Survey
- Phase 1 ESA (Environmental Site Assessment)
o Confirmation of $880,000 grant award (December)
o Property Closing (30 days/mid-Feb)
o Possession of the property/securing site
Councilmember Teitzel commended Ms. Feser on her excellent work, the great package, and expressed
his appreciation for all the work done to put this outstanding purchase together that will double the size of
Mathay Ballinger Park. He observed a portion of the Mee property extends to 76t" and asked if that was
wide enough for vehicle access. Ms. Feser said it is 15' and currently used as an existing driveway for the
house. In the short term, it will probably be used for maintenance and non -motorized access onto the site.
She was unsure it would be used to bring cars to parking on the site initially, but if park planning
determines a desire for parking on the site, that would be the access point off 76t'
Councilmember Teitzel commended staff on the Snohomish County Conservation Futures (SCCF) grant
to support this purchase. He asked if there were any strings attached to the grant like there were with
Civic Field such as not installing artificial turf. Ms. Feser answered this is a conservation futures program
so there are some limitation such as it must remain open space and no buildings can be built other than
picnic shelters, play equipment, and amenities to support park open space.
Councilmember Chen said he wished all the agenda items were this exciting and smooth. He commended
staffs great work. With this addition, he asked if it would be advisable to rethink the location of the
improvements planned in Mathay Ballinger Park such as ADA access, permanent restrooms, etc. Ms.
Feser recommended continuing with what is planned for Mathay Ballinger as the pathway to/from the
parking lot and the permanent restroom are necessary. The Mee property adds to the open space in
Mathay Ballinger and the existing buildings need to be secured/demolished to create open space. There
Edmonds City Council Draft Minutes
November 6, 2023
Page 23
Packet Pg. 36
7.1.a
will eventually be a public process to master plan the new property. The improvements planned for
Mathay Ballinger are too far along to pause for another 3-5 years.
Council President Pro Tern Olson commented it feels good to have project that does not include a bubble
of dissension and that everyone in the community is thrilled about. She thanked staff for their hard work,
putting this together and thanked the RCO granters at Snohomish County. She suggested emailing
Snohomish County councilmembers encouraging them to approve the grant in December. This is a win -
win -win and a great job done by all. She also thanked the Mee family, remarking the City is thrilled to be
able to enjoy the property they have so obviously loved and nurtured over the years.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, TO AUTHORIZE THE MAYOR TO SIGN THE PURCHASE AND SALE AGREEMENT
CONDITIONAL ON ALL THE OTHER ASPECTS. MOTION CARRIED UNANIMOUSLY.
3. UTILITY RATE STUDY AND ADOPTION OF A UTILITY RATE ORDINANCE
Senior Utilities Engineer Mike De Lilla introduced City Engineer Rob English and Chris Gonzalez,
Principal, FCS Group. Staff is seeking council approval of the utility rate ordinance. Mr. De Lilla
reviewed:
• Why Are We Doing This?
o City utilities are enterprise funds that need to be self-sufficient
■ Revenues need to cover costs in the long run
o City utilities are built out and have substantial infrastructure replacement needs
■ 30 - 40% of City's mains have exceeded standard useful life estimates
■ Delaying needs increases operating costs and risk of failure
- Main breaks
- Inflow and infiltration (accelerates need for sewer treatment plant expansions)
o Goal is to recover an equitable share of costs from existing/future customers
■ Delays can lead to "snowballing" needs that have adverse rate impacts
■ Debt can be used to spread costs of large projects over time
- Rates should support ongoing capital projects (e.g. main replacement program)
- Term of debt is limited to the expected useful life of the facilities being funded
• Key Drivers of Water Rate Increases
o Recent inflation (higher than long-term averages)
o Increased operating costs
■ Water purchases from Alderwood WWD (8% annual increases projected from Everett)
o Capital needs
Capital Costs by Year (2023 — 2032) Capital Funding Strategy (2023 — 2032)
$ta.o
$8.0
Total: $54.5M
e 0 $&0
K0
$2.0
$0.0
N N N N N N N l"7 f7 C7
N N N N N N N N N N
u Ywt & Seaview Resemirs ($9.6M)
■ Main Replacements ($44.9M)
Expected to
increase annual
debt service by
= S808, 000
• Key Drivers of Stormwater Rate Increases
o Recent inflation (higher than long-term averages)
■ Less funding available for main replacement program and other needs
o Capital needs
■ Need to generate $2.5M in local matching funds for large stormwater projects
Edmonds City Council Draft Minutes
November 6, 2023
Page 24
Packet Pg. 37
7.1.a
- Staff proposes setting aside matching funds from existing balances and issuing bonds
to fund other capital projects
Capital Costs by Year (2023 - 2032) Capital Funding Strategy (2023 - 2032)
$10 0
$$ 0 Total: $37.3M
u $6 0
0
$4 0
$2 0
$0 0
N N N N N N---
-
N N N N N N N N N N
■ Main Replacements ($22.9M)
o Other Projects ($144M)
Expected to
increase annual
debt service by
$218,000
• Key Drivers of Sewer Rate Increases
o Recent inflation (higher than long-term averages)
■ Less funding available for main replacement program and other needs
o Capital needs
Capital Costs by Year (2023 - 20321 Capital Funding Strategy (2023 - 2032)
$40.0
$35.0
$30.0
c $25.0
$20.0
$15.0
$10.0
$5.0
$0.0
N N N N N N N in f7 �
N N N N N N N N N N
Expected to
wwrP increase annual
Partners r debt service by
$28.5 M r c $3.6M
22%
uL nwool=PProects 28.2M
Edmonds WWTP ProeCts 58.OM F Edmonds share is � 50%
■ Other City Sewer Projects ($7.2M)
■ Main Replacements ($33.9M)
• Bimonthly Single Family Bill @ 14 ccf
Mountlake Terraoe
- $153.49 Ali $158.62 $368.03
Woodinville [1]
�_ $146.16 $166.42
$347.25
Lake Stevens
WAS II SQ831 $198.00
$339.91
Bothell
$99.70 1337,5211 $202.22
$339.44
Monroe
$101.06 1 SX4411 $184.30
$323.80
Bainbridge Island
$65.28 1 $37,6711 5210.40
$313.35
Shoreline [2]
L_ $133.77 $107.40
$295.99
Edmonds (Updated)
Edmonds (Existing)
$286.33
$261.49
Bremerton $67.52 HL3 $149.92 $260.44
Mukilteo $74.74 I M9.67 I $134.96 11 $259.37
Alderwood WWD [3] I $64.06 h2.d1 $156.94 I $243.09
Lynnwood $77.28 &M.891I $132.35 - $241.32
LA Water Rate u Stormwater Rate w Sewer Rate
[1] Woodinville Water District's sewer rate includes King County's wastewater treatment rate ($104.22 bimonthly)
[2] Shoreline sewer rate assuming Edmonds wastewater treatment.
[3] Stormwater bill shown for Alderwood WWD assumes Snohomish County's stormwater rate ($132.54 per year) applies.
• Recommendations
o Adopt proposed rate increases for 2024 2026
■ Water: 9.0% per year
■ Stormwater: 8.5% per year
■ Sewer: 10.0 - 10.5% per year
Edmonds City Council Draft Minutes
November 6, 2023
Page 25
Packet Pg. 38
7.1.a
Water Bill
$108.48
$118.19
$128.95
$140.52
$153.08
$166.94
$180.21
Stormwater Bill
46.90
50.89
55.21
59.90
65.00
66.62
68.29
Sewer Bill
106.11
117.25
129.56
14252
156.77
172.45
189.69
Total Bill
$261.49
$286.33
$313.72
$342.94
$374.85
$406.01
$438.19
Change from Prior Year
+$24.84
+$27.39
+$29.22
+$31.91
+$31.16
+$32.18
Percent Change from Prior Year
+9.5%
+9.6%
+9.3%
+9.3%
+8.3%
+7.9'/
o Monitor financial status regularly, considering adjustments as needed
■ Revisit 2027 - 2029 rate increases sometime around 2026
Councilmember Chen observed the stormwater rate increase was reduced from 13% to 8.5%. He asked
what happens if those rates result in excess funds. Mr. De Lilla answered if excess funds were generated,
the rates likely would not be as high in the future. Historically that has never been an issue, there have not
been any rate decreases for as long as he has been with the City. The City is definitely in a maintenance
phase and have a 30-year backlog of projects. Cost savings would be a numerical exercise; there are so
many projects and the hope is facilities do not degrade at an even faster rate. To maintain the 1%
replacement pace, there may be little extra funding, but rates would just be adjusted in the future and not
have as high a rate.
Councilmember Buckshnis thanked Mr. De Lilla for his very explanatory email. She asked about
increasing sewer rates 10.5% in the third year and why the increase was not 10% for all three years. Mr.
De Lilla answered the proposed increase is 10.5% the first year, 10.5% the second year and 10% the third
year. Councilmember Buckshnis said it was her understanding the increase was 10%, 10% and 10.5%.
She asked why the sewer increase could not be a flat 10% for the next three years due to the uncertainty
with Lynwood's growth and the Lynnwood sewer plant as well as the with the Edmonds WWTP nutrient
removal project. She referred to the projected rates for 2027-2029 and asked if another rate study would
be done. Mr. De Lilla assured another rate study would be done in the future. Councilmember Buckshnis
asked how those projections were made and whether it was because bonding was expected by 2026 or
2027. Mr. De Lilla answered bonding could occur as early as next year. A completely separate analysis
will be done in the future; the analysis includes 20 years but focuses on the next 3 years where the data is
very good, but as time goes on, the data is less accurate. The projections anticipate increases in the future,
but until the rate study is done, the amounts are unknown.
Councilmember Buckshnis said she was unable to tie the numbers in the CIP/CFP and the raw data other
than the reservoirs. She observed the projections are examples for citizens to think about/plan for the
future. Mr. De Lilla summarized there more than likely will be additional increases due to inflation and
large projects that are needed. For example, it was unknown that the Yost and Seaview reservoirs were as
bad as they were and required such extensive repairs which shows the importance of investing in research
and due diligence and being as proactive as possible to stretch out rate increases and minimize large
spikes.
Councilmember Buckshnis commented the good news is Fed Chair Powell is hopeful inflation will go
down. She reiterated her suggestion to have the sewer increase be 10% all 3 years to keep it simple until
more information is available about Lynnwood and the needs at the Edmonds WWTP. Mr. De Lilla
answered it is really early in the planning phase for both the Lynnwood treatment plant and the nutrient
removal project at the Edmonds WWTP. Budgets established early on are best estimates based on
available data and in the majority of cases, as more data is available, odds are prices will go up.
Mr. Gonzalez explained what is driving the rate increases is the anticipated issuance of bonds and the
policy assumption that the utilities maintain a combined unrestricted cash balance of 180 days of
operating expenses. Given the projections at this point, a 10% increase falls short of that target. The
council could decide to do a 10% increase and accept any potential rating issues with the bond rating
Edmonds City Council Draft Minutes
November 6, 2023
Page 26
Packet Pg. 39
7.1.a
agencies when the bond issuance happens. For planning purposes, the balance has been kept at 180 days
of expenses. With regard to the multiyear projections, the goal is to have rate increases be as moderate,
stable and predictable as possible. That second three year period is typically included to show, a) there are
no surprises around the corner and hopefully the rate increases can be comparable to the current 3-year
period, and b) to highlight to the council and the public that is not an issue that will just go away. There is
no action requested on the projected rates, it is just to show the near term beyond the proposed rate
increase.
Councilmember Buckshnis pointed out the need for council to develop a reserve policy next year. She
observed the 180 day reserves are imbedded, $500,000 for storm, $750,000 for sewer, and $1 million for
water. Personally, she preferred to keep the sewer rate increases at 10% per year and will make that
motion after council's discussion. She wanted to be considerate of the fact that there is no policy and a
policy is needed. The City has a AA rating for utility revenue bonds, she did not expect anything lower
than an AA rating, and there is not that much difference between AA and AAA. She preferred to give
citizens need a break with a 10% increase the next 3 years. Mr. De Lilla advised'/2% is $0.25/month.
Councilmember Teitzel recalled the last time this was discussed it was indicated that fewer than 100 of
the 1900 households in Edmonds avail themselves of the utility discount available to households with
limited income. There seems to be a disconnect there due to the City not getting the word out to eligible
households that the discount is available. In the face of 8-10% increases, the City needs to get the word
out more actively. He hoped to have more discussions about that and potentially engage Human Services
Program Manager Mindy Woods and others in outreach efforts.
Councilmember Paine expressed appreciation for the sensitivity with how this has been developed. She
referred to an email today regarding a $75,000 overrun. She cautioned against anything less than 10.5%,
10.5% and 10% increases in sewer due to unknowns regarding the City's aging infrastructure and the
potential need to address problems during construction projects. She commented that doesn't happen
often, but it could be a $75,000 cost overrun or something really calamitous. The City's aging
infrastructure needs to be maintained the best way possible and she appreciated the use of technology
improvements.
Councilmember Nand pointed out the utilities webpage on the City's website has two links to Snohomish
County's low income water and household water assistance program, but that website states the online
application is under construction and there is no phone number to seek help. There are references to two
programs in the community, one through PSE and one through crisis. She suggested greater transparency
on the City's own website. When the utility bills with the higher rates are sent out, she suggested having a
paper insert with clear and transparent instructions how to access assistance programs. She provided an
example, when she does pro bono work in court, she sometimes sees people trying to explain to a judge
why they qualify for a waiver of their filing fee and they are unable to fill out a simple mathematical
form. She recently saw someone humiliated in court by a judge because they were on SSDI and couldn't
complete the form which she found heartbreaking and wished she could fill out the form for them. She
emphasized the need to make assistance programs as accessible as possible to seniors, people with
disabilities, people who are not tech savvy and people who do not have access to technology at home. Mr.
DeLilla answered the City's program is under senior service; a link needs to be added to the utilities
webpage.
Council President Pro Tem Olson referred to an email from someone in Edmonds with a really big sewer
problem. During the same two week period, she had two friends, one in the bowl and one who lives off
76th at 171St, who both had major sewer problems at their houses. She feared that is a change and a
concern in terms of the City's aging infrastructure and it seems like the wrong time to shave off a 1/2%
when there are real issues. Utilities are really high on the list of priorities services to provide to the
Edmonds City Council Draft Minutes
November 6, 2023
Page 27
Packet Pg. 40
community and %2% is only $0.25/month. She encouraged anyone who needs assistance to seek it, but the
City needs to be responsible and take care of its infrastructure.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
APPROVE THE ORDINANCE IN THE PACKET. MOTION CARRIED (6-1),
COUNCILMEMBER BUCKSHNIS VOTING NO.
4. 2023 BUDGET AMENDMENT RELATED TO ARPA
This item was postponed to a future meeting.
5. LANDMARK PROPERTY ACQUISITION
Councilmember Teitzel commented this is a difficulty and visible issue and if it were a different time, he
might have a different mindset. He explained on June 27, 2023 when the council approved pursuing the
potential purchase of the 10 acre Burlington Coat Factory property, now called the Landmark property he
was the swing vote that night, voting in favor of pursuing it because he perceived it to be fairly low risk,
requiring only a $100,000 refundable deposit that could be returned if the City backed out by December
31, 2023. He was not aware of the extent of the expense and the risk of this potential purchase, expenses
such as legal costs, the city attorney has spent quite a bit of time on this; real estate experts; land use
consultants; and a lot of staff time by three directors. As indicated earlier during discussion on the
resolution regarding the City's financial situation, the City is in a fiscal crisis now, the run rate of
expenses exceed revenues fairly substantially and will continue unless strong actions are taken. He was
prepared to make two motions.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DIRECT THE CITY ATTORNEY TO DRAFT AND BRING TO THE COUNCIL FOR
ACTION A RESOLUTION EXPRESSING THE COUNCIL'S INTENT NOT TO EXECUTE THE
ADDENDUM CONTEMPLATED IN SECTION 4A OF THE OPTION AGREEMENT FOR THE
LANDMARK PROPERTY, RECOGNIZING THAT NOT EXECUTING SUCH ADDENDUM
WILL RESULT IN THE AUTOMATIC TERMINATION OF THE OPTION AGREEMENT AND
THE REFUND FROM THE SELLER OF THE CITY'S DEPOSIT OF $100,000.
Mayor Pro Tern Tibbott commented he was open to resolutions like this from the council, however, he
also knew that City staff has been working on this and have a community outreach scheduled to gather
more information. He asked staff to speak to the input they expect to receive and how that that might
speak to the potential resolution. Planning & Development Director Susan McLaughlin responded the
first community meeting was held October 21 in response to direction by council in the decision to
authorize the option to purchase and explore what is possible on the site and engage the community in
that conversation. Over 60 people attended that meeting; the feedback from that meeting was intended to
inform and has begun to inform the site planning options that will be shared with the community on
November 18. At the November 18 meeting, attendees will see how their comments shaped some of the
design options and provide an opportunity feedback on the design options. As discussed at the October 21
meeting, those with opposing views are welcome to attend those meetings as well. Comment cards will be
shared with council in early December per the previously agreed upon schedule.
Councilmember Teitzel read the following into the record:
We are in a fiscal emergency in 2023 and will continue to be in 2024 without strong actions now. The
Administration and Council have a duty to be responsible stewards of taxpayer funds and need to act to
enhance revenues and control expenses to deliver the services our constituents expect. We have all heard
they have these expectations: great public safety, more and better sidewalks, streets in good repair, more
parks and open space within comfortable walking distance for all residents, excellent fire/EMS services,
Edmonds City Council Draft Minutes
November 6, 2023
Page 28
Packet Pg. 41
7.1.a
responsive government, etc. In other words, they expect us to deliver the basics and do them well.
Especially in times of a stressed city budget, we need to get back to the basics.
While imagining a range of potential uses for the Landmark property can be exciting, the $37 million
purchase price (not to mention future development costs) —coupled with the high cost in 2023 and 2024
of pursuing the purchase as well as the significant investment in staff time —is simply not a prudent use of
taxpayer resources at this time. Further, it is clear our residents desire more parks and open space well
distributed in areas that currently have little of this space. A large parcel of this nature at the very southern
border of Edmonds that isn't within walking distance for most S.E. Edmonds residents does not satisfy
the need for well -distributed parks and open space, and such a large investment in a single parcel can
reduce available funding for well -distributed amenities.
It should also be noted that, should Edmonds decline to pursue purchase of the Landmark site, all new
revenues associated with standard development of the site will flow to Edmonds, such as: Traffic Impact
Fees, Park Impact Fees, Real Estate Excise Taxes, sales taxes, etc. These fees and taxes could well run
into the millions in new city revenue —revenue that can be used to invest directly in new sidewalks, parks
and other amenities for S.E. Edmonds.
In addition, Council should keep firmly in mind other very significant city expenditures are on the near -
term horizon in 2024. For instance, when WSDOT obtains title to the Unocal property at the Edmonds
Marsh, the city must determine whether to exercise its first right to purchase that 20 acre parcel for
inclusion in high priority efforts to restore the Marsh for salmon, birds and wildlife. While WSDOT has
not yet set a sales price, it can safely be assumed the price will be in the many millions of dollars. A $37
million investment in the Landmark property may render purchase of the Unocal property very
problematic for the city.
Especially at this time of financial stress for the city, now is not the time for Edmonds to be engaging in
financially risky real estate speculation. I strongly encourage my fellow fiscal conservatives on Council to
support my motion.
Councilmember Nand expressed her opposition to the motion because she felt it was quite premature.
There has been a lot of discussion about the potential tax revenue production capabilities of this property,
but she did not think southeast Edmonds and the Highway 99 corridor should not be regarded as just an
income producing part of town. That part of town also has population density, a wide range of
socioeconomic and ethnically various community members who deserve investment in their part of town.
Significant discussions are already underway with members of the Snohomish County Council and the
State delegations so if the council votes tonight to kill this project, all that effort will have been for
naught. She compare the Landmark property to the Civic Playfield, a project that took 8 years, cost over
$13 million, included nonprofit investment and grant investment from various levels of government, and
incredible vision of leadership.
Councilmember Nand was saddened that when people look at southeast Edmonds, they do not see the
possibility for that sort of public space, beautification and support of a community identity; they think it
would be better served as a highest and best use, something like an Amazon fulfillment center. There are
plenty of industrial and very dense housing projects underway in the Highway 99 community that will
generate incredible amounts of property tax income, park impact fees, etc. to support the City's budget. It
would be lacking in grace to add all that density and industrial development to that part of town without
also offering public investment into quality of life and livability for the community there. She believed
the council could work collaboratively with the administration to answer some of the budget challenges
due to inflation and other issues related to the pandemic. This is a once in generation opportunity and if
Edmonds City Council Draft Minutes
November 6, 2023
Page 29
Packet Pg. 42
7.1.a
the council does not decide to take leadership on a private -public partnerships, it will be an incredible
missed opportunity and a huge disappointment. She encouraged the council not kill this project tonight.
Councilmember Paine agreed the motion was premature as the council did not have all the information
they have asked for and only some idea about the potential. The packet contains a preview of the
presentation given to the planning board; planning board members asked a lot of good questions and there
is another community meeting coming up. Southeast Edmonds has always been an area that has been
happily neglected, but it has been an economic powerhouse for the City. It would not be fair to have
development occur on that site with transportation impact fees or park impact fees go anywhere but that
area. This is a way for the City to look at and control how development happens. The council does not
have information showing the potential. This is a 10 acre parcel at a cost of $85/square foot that normally
sells at $120 square foot. She did not want to have the project killed right now; she wanted the
information so the council can make smart decisions regarding partnerships, grant possibilities and other
sorts of ways and manners. She looked forward to staff providing a presentation to council in December;
this is something that deserves better and more fulfilling discussions in the community and on dais.
Councilmember Chen commented the original plan was to wait until mid -December to get information
before the council made a decision. He asked how much money had been spent on this project to date and
how much more money it would take to get the answers that are needed by mid -December. Community,
Culture & Economic Development Director Todd Tatum said to answer the question of whether he had an
accounting of the entirety of funds spent so far, he could attempt to do math in public based on what he
thinks. Councilmember Chen asked for a rough estimate, observing even without council approval of the
$250,000 request, work is being done, consultants hired, etc. He asked for an estimate of how much
money has been spent on this to date. Mr. Tatum offered to answer in a couple different ways; $16,000-
ish for communications and $14,000 for negotiations on the option. Ms. McLaughlin said the bulk of the
cost is to engage the community and then translate that hopefully substantial feedback into design options
for the site. The design consultant, who done public -private partnerships across the region, has been
informing the design as well as the strategy related to how to package a desirable design to solicit a
development partner. That falls under the mayor's $100,000 authorization for consultant funding.
Mr. Tatum envisioned a couple thousand dollars in the next couple weeks for the next community
meeting and finalizing the graphics so not a tremendous amount between now and November 18. He
stressed it takes time to raise money for a project like this. There wasn't a project when the council
approved proceeding in June. Funding in the range of $50,000-$75,000 has already been secured from
outside the City to supplement City funds, but no grants have been applied for. He envisioned there were
hundreds of thousands of dollars in grants that could be brought into this process. With regard to how
much money it will take; if the council voted yes to continue the option into 2024, he was not saying there
wouldn't be staff time or dollars spent, but significant less than has been spent so far. City staff time will
be tremendously augmented by a private partner's staff who will bring lawyers, environmental
consultants, master planners, and will do design and permits.
Mr. Tatum continued, with regard to whether staff time will continue to be devoted if the council
approves proceeding with the option, the answer is yes. He will spend money on something similar
because the comprehensive plan tells him to do things like this, to find projects with partners, that build
community, compel development in character with Edmonds in places that haven't had it. He will go
about his job trying to do things like this because the comprehensive plan tells him to do so. If the council
votes this down, this property will be purchased and as has been seen with development along Highway
99, staff will spend time on the developments regardless of whether the City is the lead in the partnership
or passive participants in the process. That could be time spent on an Amazon warehouse, a fully built out
1,000 unit project with no public space, or something better than can be imagined.
Edmonds City Council Draft Minutes
November 6, 2023
Page 30
Packet Pg. 43
7.1.a
Councilmember Chen relayed his understanding of staff s response was that all the funds that have been
spent are under the mayor's $100,000 spending authority.
Councilmember Buckshnis said she is bothered by the $37 million being untested in the market, an
amount that would fund the police department for 3 years, a ridiculous amount for the City to gamble in
an untested market. She assured this property would not be sold for $37million. The property should be
put on the market; the City is not the same as the Port who deals with development. Developments like
this should take years to come fruition, not just from June to December. This is gambling money away,
spending the time of three very highly educated and highly paid directors to work on this project. Citizens
are angry the City is wasting time when they should be working on the comprehensive plan, the EIS, etc.
The City's comprehensive plan does not say go out and buy property like this; the comprehensive plan
talks about keeping the basic environment, zoning, and land use the same. She was unsure what the
updated comprehensive plan would say, but the existing comprehensive plan did not say spend $37
million to purchase property. She pointed out the $37 million would only be the purchase price and did
not include design, razing the property, etc. She questioned what would happen to the current tenants on
that property. She concluded the City did not have the bandwidth or the money to do something like the
Landmark property now. The council should let it go and maybe next year, Snohomish County or
Shoreline will pick it up and the City can partner with them. She expressed support for Councilmember
Teitzel's motion.
To Councilmembers Buckshnis and Teitzel's comments about $37 million, Mr. Tatum said if at the end
of the process staff tells the council they should spend $37 million on the City's portion of the property,
he would encourage the council to vote no. He did not think the City should spend $37 million on this
property or that the City's investment in this property would be close to $37 million. He did not think
staff had been allowed to get to the point where they could say what the amount is although he assured it
would be significant less. For not a giant proportional investment compared to what has already been put
into this project, once a partner is on board, there will be an understanding of what the City's investment
in the property will be, test whether $37 million is an appropriate price and know for sure what the City is
giving up is the right answer, whether the City is foregoing a $7 million investment to get a 2-acre park, a
community center and a bunch of public amenities and great retail and ultimately property and retail sales
tax.
Mr. Tatum recognized he was probably coming off as a bit animated, but assured he was not committed to
making this project happen, he was committed to getting the right answers so the council makes an
informed decision. The process is not at the point where staff can give council the right answers to make
an informed decision.
Councilmember Teitzel relayed when he attended the Economic Development Commission's open house
at the site 1-2 months ago, he talked to two moms who live down the hill on the east side of the site. They
both said they love to go to Mathay Ballinger Park, but they need sidewalks because they have to walk in
the street which is dangerous. He clarified he never intended to say if the property was sold to a developer
that any fees and taxes would be used in other places in Edmonds and to treat the site like a cash machine.
He reread what he said, It should also be noted that, should Edmonds decline to pursue purchase of the
Landmark site, all new revenues associated with standard development of the site will flow to Edmonds,
such as: Traffic Impact Fees, Park Impact Fees, Real Estate Excise Taxes, sales taxes, etc. These fees and
taxes could well run into the millions in new city revenue —revenue that can be used to invest directly in
new sidewalks, parks and other amenities for S.E. Edmonds.
Councilmember Teitzel continued, the council approved the purchase of the Mee property in southeast
Edmonds; there will be other opportunities like that in the future. Revenue associated with development
of the site would provide resources to act on those opportunities when they arise to deliver more to that
Edmonds City Council Draft Minutes
November 6, 2023
Page 31
Packet Pg. 44
7.1.a
area of the City. He strongly believed now was the right time to walk away; the City is not in great
financial shape and won't be next year and maybe even the year after. There are significant problems that
need to be fixed and even if the price was $10-$15 million, the City simply does not have the money. He
urged council to support the motion.
Council President Pro Tem Olson said this is the most ambitious capital investment project the City has
ever considered. She was not saying there had never been others or that there won't be others in the
future. However, this is a different scale. She appreciated the economies of scale and the opportunity to
work with partners and how that makes the City's portion proportionately less than it would be for an
independent project. She was not saying that this wasn't a concept or even a plan that the City might ever
entertain, but it is cart before the horse. As an example, there has been a lot of time spent talking about
this property and very little time this year talking about the comprehensive plan. If time was being spent
on the comprehensive plan and focusing attentions there, this might be a product out of the
comprehensive plan, a community vision to create something and the long range financial planning.
Council President Pro Tem Olson recalled a resident who talked about how the projects in the CIP/CFP
become part of the budget over time. If the comprehensive plan indicated a desire for a community center,
aquatic center etc., none of those are in the CIP/CFP. That all needs to be balanced out and fleshed out
and what comes out on the other side are the residents' priorities and then find the right place to do it.
Perhaps when all that is figure out and the City's finances get figured out, that property or another
property will be available. There has been benefit to the City and the property owner, and potentially
through these efforts and the excitement about what can happen at the gateway there will be opportunity
to make great things happen there without the City being the underlying force to fund, cheerlead and lead
it.
Council President Pro Tem Olson said she has spoken about some specific ideas she thinks would be
great community amenities at that location such as an Ikea or arena sports and the footprint of those
entities is 3.5 acres plus parking. She suggested putting feelers out and encouraging people with
connections to pursue the property. She summarized the City needs to be out of the business of leading
this project and not be on the hook financially to make it happen.
Council President Pro Tem Olson said she attended the community engagement and there were definitely
people in attendance who had a lot of enthusiasm for the specific project and the specific location, but that
was only about 10% of people and at least half of the people were from the neighborhood. She got the
same feedback other councilmembers received about wanting the council to pay attention and invest in
the area, but not necessarily asking for this project, not being thoroughly excited about increased traffic
on the side streets in that area, having concerns about the flooding they are already experiencing and how
more development would affect that. Where parks and open space is really needed and where she hoped
Parks will focus in the coming year is the neighborhood immediately west of Highway 99 which does not
have a walkable park a mile in each direction. She appreciated the memo Councilmember Teitzel
provided, and although she had no part in writing it, it resonated with her and she could have written it
herself because she felt 100% the same. She hoped the council voted tonight so the spending on this
project stops and starts focusing on encouraging private entities to make something happen there.
Ms. McLaughlin responded to reoccurring themes in Council President Pro Tem Olson and
Councilmember Buckshnis' comments regarding the policy framework. She echoed Mr. Tatum's
comments that staff is mission driven and offered to provide the policy framework in the PROS plan and
the economic development element of the existing comprehensive plan that justify what staff is doing.
They talk about using public -private partnerships to achieve public spaces and civic uses. It is challenging
for a City like Edmonds to establish new uses in a part of town that has been completely underinvested in
likely for decades. The City does not have a great track record on Highway 99 for encouraging tax
Edmonds City Council Draft Minutes
November 6, 2023
Page 32
Packet Pg. 45
7.1.a
generating uses. The development anticipated in the subarea plan is not occurring; a lot of projects have
come and gone and have not be delivered. In looking at the City's budget concerns, it is important to
recognize the trajectory for getting projects built is pretty low right now and the climate for development
is also fairly low. Thinking about building sidewalks and enable positive growth on the southern end of
the corridor is what the subarea plan envisioned, for this to be a gateway and a place where community
members can gather. She offered to provide the policy framework at a future meeting.
Ms. McLaughlin assured the comprehensive plan has not skipped a beat. If councilmembers have
question about how staff is managing their existing workload, she invited inquiries. The comprehensive
plan has been to the planning board a few times, there is a joint meeting with the EDC on Wednesday,
neighborhood meetings are starting and it is completely on schedule.
Mayor Pro Tern Tibbott asked when staff could bring the results of the outreach and potential for
partnerships to the council. Mr. Tatum said the original work plan included a briefing on November 28
and a decision on December 5, but it could be done a little earlier.
Councilmember Chen referred to the fundamental questions about what is need in southeast Edmonds.
The council has heard time and time again and the reality is there are public safety concerns and a desire
for a police substation and a community center. Before today's council meeting, the consultant described
three different design possibilities. What he walked away from that with was three styles of housing
development and none of the community needs surfaced in those concepts which was concerning to him.
There is already a lot of housing development on Highway 99 and 10 acres of concentrated housing
development is not what the community needs for the moment or in the years to come.
Ms. McLaughlin emphasized the civic uses are a fixed constant in the three options reviewed with the
advisory committee today. Staff wouldn't be engaged in this exercise if the community didn't get
something out of it and ideally the top three that have been identified in the community poll, previous
planning exercises and neighborhood meetings are police annex, community center, and gathering places.
The most important thing to determine at this stage is the base square footage needed for those civic uses
so the consultant can factor that footprint into the development options and start determining a proportion
of civic versus private investment. At the end of the exercise and by December 5, there can be some level
of determination regarding the proportion of the City's investment, not a dollar amount, but a proportion.
That will still be negotiable until 2025 when the City would close on the property. Over that 1'/z years, the
City would do robust due diligence, ideally with a development partner on hand, so the City would not
bear all the costs. She emphasized housing was a critical component of this 10 acre development due to
the desire to build a community, have thriving retail, and activate community and public spaces.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO EXTEND FOR 15 MINUTES. MOTION CARRIED UNANIMOUSLY.
Councilmember Buckshnis described why Ordinance 4079 had to be repealed. The City of Edmonds has
not been doing what they need to do with regard to design standards and codes, everything that
developers need to develop including that the information in the EIS was not complete. She said all the
shiny stuff is wonderful, but the fact of the matter is development is not occurring because the City does
not have good codes or design standards in place, a problem that has existed for a long time. She
expressed concern with spending money the City cannot afford on the Landmark property. Even if the
price was $10 million, the City cannot afford it. It would be great if money grew on trees, but it doesn't.
The council needs to step away, allow the property owner to put the property on the market and see if
someone buys it.
Councilmember Buckshnis continued, during her research on repealing Ordinance 4079, she talked to a
lot of developers, consultants and architects, who said that is a very bad site and they did not believe it
Edmonds City Council Draft Minutes
November 6, 2023
Page 33
Packet Pg. 46
7.1.a
would sell for even $10 million. She preferred to test the market to see what it would sell for and embark
on a 1-2 year long process. Too much time is being spent on this project when the City's code has yet to
be cleaned up which the council has been requesting for a long time. She questioned why staff was
continuing this process when the City does not even have $5 million to invest in this property.
Councilmember Teitzel referred to an image Ms. Feser provided with available park space on the west
side of Highway 99 in south Edmonds that shows it's a wasteland with not much there. The City needs to
obtain park and open space for those residents within comfortable walking distance from their homes; that
is what residents are saying they want, not a 10 acre site at the very southern border of the Edmonds. At a
different time he might be excited about this property, but tonight a majority of council voted that there is
a fiscal emergency. When there is a fiscal emergency, strong actions are needed to turn that around and if
not, the City will be in deep trouble next year which will mean layoffs. The City needs to change course
and this is the first step. He urged the council to support the motion.
Councilmember Nand reiterate this is quite premature. She found it an interesting contrast that earlier
tonight councilmembers thanked the Mee family for coming to City first and wanting to dedicate their
property toward future use and future generations. This property owner also came to the City first and
wanted to dedicate their property to future use and future generations, but the reception has been quite
different. No one is asking council to sign a $30 million check to the property owner today or to sign on
with a developer; the intent now is fact finding and determining if there are feasible partners and gaining a
better understanding of this once in a lifetime opportunity. When one looks at a City like Edmonds and
skyrocketing real estate prices, she envisioned without adequate exploration, future councils will question
why the council passed on this opportunity. It simply isn't known whether this is a good deal or what
potential private partners there could be. There has been interest from other public entities' community
development funds.
Councilmember Nand continued it would be incredibly premature to shut this down now. Highest and
best use could have been considered for the Mee property; it could be developed with a fourplex which
would generate park and traffic impact fees that could have been used elsewhere. She could have made
that argument about Civic Playfield; why not put 500 units on that property and use all that money for
something else in the future. This is not even at a final decision point, the intent is just gathering
information. Killing this project is premature and the arguments are getting tired because highest and best
use can be argued for any property in the City. She could make that argument for Unocal; there should be
high rise luxury townhouses on that property and take all that money and do great stuff for the
environment.
Councilmember Nand was concerned these arguments were being applied to a part of the community that
has been underinvested in and underserved. There can't even be a responsible discussion about the facts
on the ground and due diligence because of the level of intransigence. She lives in this part of town and
has spoken to her neighbors about this project; a lot of people who live in the small apartments who may
not necessarily have cars are really excited by the idea of having safe places to walk their children like a
community center, library, or something geared toward children. There is nothing on Highway 99 geared
toward children, nothing comparable to what is seen in Edmonds' historic downtown business district.
Killing this project tonight would be tragic and premature.
Mayor Pro Tern Tibbott reminded the motion is to direct the city attorney to prepare a resolution, not to
kill the project.
Councilmember Chen asked the proper procedure to table until December 5. City Attorney Jeff Taraday
answered there are several different motions that can be used to delay action on a pending motion
Edmonds City Council Draft Minutes
November 6, 2023
Page 34
Packet Pg. 47
including a motion to table which is not debatable or amendable or a motion to postpone indefinitely
which is debatable.
As Councilmember Chen began to make a motion to table, Councilmember Buckshnis raised a point of
order whether it was appropriate to make a motion to table when there was already a motion. Mr. Taraday
advised a motion to table can be raised at any time a motion is pending; it is intended to table the pending
motion.
COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
POSTPONE TO DECEMBER 5.
Councilmember Buckshnis raised a point of order, advising there is a motion on the floor. Mr. Taraday
advised a motion to postpone or table would be in order at this time. Any time a motion is pending, there
can be a motion to defer action on the pending motion.
Mayor Pro Tern Tibbott asked if a tabled item could be brought back on the agenda. Mr. Taraday
explained the motion was to postpone to a certain date.
Councilmember Chen commented at this point staff time and consultant fees have been invested and there
has been public input. By December 5, staff will have additional information for the council to use in
making a decision. Between now and December 5 is about one month. The council is not bound to the
purchase and sale agreement or committing $37 million at this time. He has talked to people on the trail,
at the dog park, etc. and there are mixed reactions. He wanted to give staff additional time to provide
information so council makes a decision based on the study, input and research that has been done versus
just emotionally making an arbitrary decision.
Councilmember Buckshnis did not support the motion to postpone. This is not an arbitrary decision;
what's happening is some councilmembers are very fiscally minded and object to spending directors'
time, directors whose combined salary is over $500,000, in addition to consultants and the city attorney
when the City does not have the money to purchase the property or participate in a partnership and it
should have been a longer term project. She has seen cities work on projects that take much longer than
six months. She urged the council to consider the cost of staff time and resources and consultant time that
will continue for the next month as well as consider what is happening with other projects like updating
the code, design standards, comprehensive plan, CARA, etc.
Council President Pro Tem Olson did not support the motion. She can make a decision now and refutes
anyone saying that is based on emotion and not substance. She has been looking at this very closely for a
long time. To the councilmember who compared this to the enthusiasm for the Mee property, the
community does not have overwhelming excitement for the Landmark property. With a property this time
consuming and this expensive, there should be community support. At another time when priorities in
existing plans have been moved forward, there could be a groundswell and excitement in the community.
She was very concerned with the City spending this much time, money and effort when the community
was not excited about the property. She urged the council to vote against postponing the motion.
Councilmember Paine expressed support for the motion to postpone to December 5. She acknowledged
comments from community members have been mixed, but some are excited to learn more about the
opportunity and potential on the site. This is something interesting and deserves to be fully explored by
council. She felt it was premature to get rid of this work plan when staff is continuing work on the
planning process. She was willing to give staff more time to develop information.
Councilmember Nand commented this motion is timely and with this timeline, council still has the
opportunity to back out of this deal before option has to be exercised. This provides time for the council
Edmonds City Council Draft Minutes
November 6, 2023
Page 35
Packet Pg. 48
7.1.a
and the administration to gather information from the community and make a responsible decision. She
wanted to have all the information available; the council owes it to the community and this property
owner who gave the City an incredible opportunity by not shopping the property around to get the best
deal and dedicating it to public use if it is feasible for the City and future partners. She summarized she
support the motion.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS CHEN, PAINE AND
NAND AND MAYOR PRO TEM TIBBOTT VOTING YES; COUNCILMEMBERS TEITZEL AND
BUCKSHNIS AND COUNCIL PRESIDENT PRO TEM OLSON VOTING NO.
11. MAYOR'S COMMENTS
12. COUNCIL COMMENTS
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO EXTEND FOR 5 MINUTES. MOTION CARRIED UNANIMOUSLY.
Councilmember Paine commented it was a delight to meet the Hekinan delegation and she hoped they had
a marvelous time. Tomorrow is election day and she hoped everyone had turned in their ballots.
As the councilmember responsible for the infamous idea of sharing a climate action manager with other
jurisdictions, Councilmember Nand spoke in defense of the idea. Some neighboring jurisdictions such as
Mountlake Terrace and Lynnwood do not have climate action plans and do not prioritize funding a
climate action manager. However, by using the State Department of Commerce's grant funding, instead
of each individual jurisdiction basically reinventing the wheel, they could start to implement some of the
norms, education, and outreach to not just Edmonds' population of 43,000 but potentially the combined
population of Lynnwood, Mountlake Terrace and Edmonds of over 100,000 and hopefully begin to
influence behaviors.
Councilmember Chen emphasized tomorrow is election day. It is a very important day and there is no
council meeting tomorrow.
Mayor Pro Tern Tibbott reported there will be a presentation from Police Chief Bennett next week
regarding red light cameras. A public hearing regarding red light cameras will follow the presentation.
Council President Pro Tern Olson commented the public hearing on red light cameras is not a mandatory
public hearing, the council just wanted to give the public an additional opportunity to weigh in on the
issue, separate from audience comments. She thanked everyone who has served in the armed forces and
announced the Veterans Day celebration this weekend at the Veterans Plaza on Saturday, November 11 at
1 p.m. In addition to appreciating all those who have served in the armed forces, there will be a dedication
of benches to the late Jim Traner who was so instrumental in making the Veterans Plaza happen as well as
Ron Clyborne who also did incredible things to make the Veterans Plaza possible
Councilmember Teitzel recalled in September the council sent a letter to Governor Inslee asking to meet
with him about the Edmonds Marsh. The governor is willing to meet but unfortunately is too busy in
November and suggested meeting with his regional outreach representative for Snohomish County.
Councilmember Buckshnis, Dr. Scordino and he will be meeting with that individual on November 16 to
explore restoration potential and how ownership of that site may factor into restoration.
Councilmember Buckshnis thanked everyone who has called and emailed her about the climate action
plan. She reiterated the CAP is inadequate, it is only GHG centric and as Greg Ferguson mentioned,
adaptation needs to be incorporated in the CAP. She hoped the CAP would be pulled off the shelf and
Edmonds City Council Draft Minutes
November 6, 2023
Page 36
Packet Pg. 49
7.1.a
someone starts working on that as well as implementation. She has spoken about the plan with Dr. Nick
Maxwell, a planning board member, who recently received a degree in this area who mentioned a
website, Rewiring America, that has a lot of good information. Her issue with hiring a climate action plan
manager is the City does not have an adequate CAP and will have a $5,000 Department of Commerce
grant available in June simply by applying. She recommended postponing hiring that position due to the
City's fiscal emergency.
13. ADJOURNMENT
With no further business, the council meeting was adjourned at 10:20 p.m.
Edmonds City Council Draft Minutes
November 6, 2023
Page 37
Packet Pg. 50
7.2
City Council Agenda Item
Meeting Date: 11/21/2023
Approval of Special Meeting Minutes November 14, 2023
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
Council meeting minutes are attached.
Attachments:
20231114 Special Meeting
Packet Pg. 51
7.2.a
EDMONDS CITY COUNCIL
SPECIAL MEETING MINUTES
DRAFT MINUTES
November 14, 2023
ELECTED OFFICIALS PRESENT
Neil Tibbott, Council President
Vivian Olson, Councilmember
Will Chen, Councilmember
Diane Buckshnis, Councilmember
Susan Paine, Councilmember
Dave Teitzel, Councilmember
Jenna Nand, Councilmember
ELECTED OFFICIALS ABSENT
Mike Nelson, Mayor
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Michelle Bennett, Police Chief
Rod Sniffen, Assistant Police Chief
Dave Machado, Commander
Oscar Antillon, Public Works Director
Angie Feser, Parks, Rec., & Human Serv. Dir.
Dave Turley, Administrative Services Director
Rob English, City Engineer
Shannon Burley, Deputy Parks, Rec., & Human
Serv. Dir.
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
The special Edmonds City Council meeting was called to order at 6 p.m. by Mayor Pro Tern Tibbott in
the Council Chambers, 250 5' Avenue North, Edmonds, and virtually.
2. LAND ACKNOWLEDGEMENT
Councilmember Chen read the City Council Land Acknowledge Statement: "We acknowledge the
original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip
Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We
respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection
with the land and water."
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Mayor
Nelson.
4. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
5. RECEIVED FOR FILING
Edmonds City Council Draft Minutes
November 14, 2023
Page 1
Packet Pg. 52
7.2.a
1. WRITTEN PUBLIC COMMENTS
2. PUBLIC WORKS UPDATE 3RD QUARTER 2023
6. AUDIENCE COMMENTS
Peter Moon, Edmonds, a resident on Olympic View Drive, thanked the city council, mayor and
engineering department for listening to their concerns about speeding on Olympic View Dive. The
situation was studied and action is being taken to install four speed tables in the near future which will, 1)
improve public safety for pedestrian, cyclists and residents on Olympic View Drive (all his neighbors are
in favor); 2) result in a reduction in traffic speeds, and 3) potentially reduce the overall traffic volumes
because it will no longer be the fast backdoor in/out of Edmonds. He assured there will be complaints
because people do not like change. He suggested being prepared for those complaints by having an online
form for people to provide their contact information, a description of their complaint, and the reason for
the complaint so that the people complaining are held accountable and it is reasonable to listen to all
comments pro and con. He thanked the City for taking their concerns seriously, studying the matter and
taking action which will benefit the community as a whole.
Greg Goodman, Edmonds, Mr. Moon's neighbor, thanked the council and staff for listening to them,
analyzing the data and recognizing there was a hazard. He acknowledged not everyone would like the
calming tables, but he anticipated they would get over it. For the councilmembers who are moving on, he
thanked them for their service. He recognized traffic is an issue all over City, commenting on an issue he
experienced yesterday at the 4-way stop at the fountain on 5' & Main. He suggested doing something
there like a signal because currently drivers don't stop and pedestrians crisscross across the street.
7. CONSENT AGENDA
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The
agenda item approved is as follows:
AUTHORIZING VACATION ACCRUAL FOR A CAPITAL PROJECTS MANAGER
CANDIDATE
8. COUNCIL BUSINESS
1. RED LIGHT CAMERA PRESENTATION
Police Chief Michelle Bennett introduced Assistant Police Chief Rod Sniffen and Commander Dave
Machado and advised there is a Verra Mobility representative available virtually to answer technical
questions related to the system. She explained the presentation is designed to address some
misconceptions and clarify why red light cameras are proposed. She reviewed:
• Decision package 7
o The proposed red-light cameras enforcement system (assuming approval and agreement
modification) will take several months into 2024 to engineer, install and incorporate into the
eco-system we are currently designing for school zone cameras
o For 2024, best case scenario is having them operational by May, so for the remaining eight
months of the year they would be functional
■ For 2025 and beyond, they would be operational year-round
■ There is a 30-day warning period
o In justification section: 3-5 red light camera intersections proposed as a pilot program
• Comparable data
o The intersections suggested are the highest volume intersection related accidents.
Edmonds City Council Draft Minutes
November 14, 2023
Page 2
Packet Pg. 53
o The cities of Lynnwood and Lake Forest Park have red-light cameras, many other agencies
(Everett, Bothell) are also looking at them.
o The city of Lynnwood is a relevant comparable city
0 2022 Annual Automated Traffic Safety Camera Report
Lynnwood Police Department
Per RCW 46.63.170 cities using automated traffic safety cameras must post an
annual report of the number of traffic accidents that occurred at each location where
an automated traffic safety camera is located. as well as the number of notices of
infraction issued for each camera on the City s websile. The below data comprises
the number of accidents and citations issued at each respective intersection and
school zone where traffic safety cameras are deployed.
Intersection
Number of citations
'Number of
Accidents
361h 1196th St S.W.
6,070
3
"I" I Aid. Mall Blvd.
3,514
8(")
441h 1196ih St S.W.
0 - Under Construction.
6
184111 Aid. Mall Pkwy
4,728
6
1961h 1 Ald. Mall Pkwy
14,163
2
Maple I Ald, Mall Pkwy
1,900
3
1961h 1 Hwy 99
2,834
5
"in / 2001h St S.W.
5,063
8 "
Hwy 9912001h St S.W.
1,164
3
School Zone
Number of
Citations
Number of
Accidents
18200.18800 BILK 44th Ave West
4,175
1
5500 - 6600 BLK 168th St S.W.
2,660
4
-numoef or "ccoenu reporteo renew connions occumng wmmn me nrerseccbn.
• Red light camera accident reductions
Lynnwood Red Light Camera Collisions
�w
o In 10 years, 114% decrease in actions. Although there was a small upward trend in the last 2-
3 years minor, there has been a significant reduction in accidents.
• Edmonds Proposed Pilot red light cameras program: Collision data
o Data for the intersections from 2020-2022 was collected
o These intersections were considered based off collision data, as well as with input from the
officers who investigate collisions the most
o Officers also considered their observations of high pedestrian areas and areas of citizen
complaints
Commander Machado provided anecdotal evidence of what he sees while on patrol on a daily basis, all
hours of the day as his shifts fluctuate between days and graveyard hours. He assured if he left the station
now and made his way to 220' & Highway 99 going through a number of these intersections, as someone
who tends to observe and in spite of being in a police car, in uniform and performing the function of
Edmonds City Council Draft Minutes
November 14, 2023
Page 3
Packet Pg. 54
7.2.a
traffic enforcement, he would likely see violations of this type at each intersection. As to why he doesn't
do something about it, he explained the function of traffic enforcement and the ability to observe red-light
violations are two different things. For example, if he is 1-2 cars back at the intersection of 84' & 220' he
may see a violation, a near miss, which is often overlooked in the aggregate of the danger margin. When
he is 1-2 cars back, he likely would be unable to do anything about the red-light violator due to the speed,
transition to the intersection and ability to get into a position to do something. State law requires to
enforce that infraction, he or one of his partners must see it happen. For example, if Assistant Chief
Sniffen was at the other side of the intersection, he could tell him and he could intervene. In the big
scheme of things, it is a relatively high labor function to intervene and create a safety margin to deal with
one motorist doing a red light violation.
Commander Machado explained the police's function is safety so when they can, they make an effort to
intervene. The difference between face-to-face intervention and technology -based intervention is
dramatic. A technology intervention as it relates to modifying human behavior as a driver approaches the
dangerous process of arriving at an intersection is an opportunity to leverage the safety parameter. From
the human performance and human behavior, it is usually mostly human behavior because when a driver
sees a yellow light, they are supposed to slow down, analyze the circumstances and proceed with caution,
that is generally the most risky behavior.
Chief Bennett continued her presentation
• Accidents: Three years of data 2020-2022 in proposed intersections
o Intersections were researched based on traffic volumes and high numbers of accidents
Location and Accident Data: Car Volume per day
0 220t' & Highway 99: 10 accidents, 20,000 cars/day
0 220' & 76'h: 13 accidents, 12,000 cars/day
0 212t' & 76'a': 15 accidents, 6,000 cars/day
o Highway 104 & 100': 6 accidents, 13,000 cars/day
0 238' & Highway 99: 4 accidents, 20,000 cars/day
0 228' & Highway 99: 2 accidents, 16,000 cars/day
Accident data for above accidents was reviewed by Chief Bennett and Sergeant Strum
Chief Bennett explained her friends own a driving school; they show a video that asks how many
accidents are okay. For her, any accident should be prevented, the target is zero. The way she looks at the
data, the intersection with 15 accidents in a 3-year period, that is 15 too many and illustrates there is a
problem at that intersection. She noted the accidents are ones that actually resulted in cars crashing, it
does not include near misses or issues with that type of driving behavior. The number one complaint the
police department receives is speeding and cars driving recklessly. It is not unusual that the police
department would try to address this behavior since it is the number one complaint. With the police
department's limited resources, they do in -person traffic enforcement, but in addition to being short
staffed, they cannot be everywhere because the City is large geographically and there are 16,000-20,000
cars on Highway 99 per day. A lot of those drivers don't live in Edmonds, but they still use the roadways
and their driving behaviors potentially putting drivers at risk.
Assistant Chief Rod Sniffen explained Verra Mobility is the contractor the City is using for the school
zone camera project. They are well known and do this work throughout the country including many
systems in Washington State. He displayed a sample of the analysis performed by Verra Mobility that the
RCW requires before installing red-light cameras. Their analysis looks at traffic volumes, topography,
and many other factors that go into an algorithm that determines an SLS factor that rates intersections for
automated enforcement. He reviewed:
• Highest rating per Verra Mobility (combined with accidents and average per day car volume)
Edmonds City Council Draft Minutes
November 14, 2023
Page 4
Packet Pg. 55
7.2.a
0 220t' & Highway 99: 5.3 (10 accidents) 20,000 cars/day
0 238t1' & Highway 99, southbound: 4.72 (4 accidents) 20,000 cars/day
0 228t' & Highway 99: 4.05 (2 accidents) 16,000 cars/day
0 212t' & 761'' Northbound: 4.08 (15 accidents) 6,000 cars/day
0 212' & 76t' Westbound: 4.06 (15 accidents) 6,000 cars/day
0 212t' & 76t' Eastbound: 3.99 (15 accidents) 6,000 cars/day
0 238' & Highway 99, Northbound: 3.91 (4 accidents) 16,000 cars/day
o Highway 104 & 100t'' Southbound: 3.5 (6 accidents) 13,000 cars/day
o Highway 104 & 100t1i Northbound: 3.42 (6 accidents) 13,000 cars/day
o Highway 104 & 100t' Westbound: 3.19 (6 accidents) 13,000 cars/day
Chief Bennett continued:
• Other intersections with high traffic volume and ratings but not currently proposed
o SR 99 & 216t'': 20,000 cars per day, Verra Rating — 3.68
o SR 99 & 224t'': 16,000 cars per day, Verra Rating — 3.41
o SR 99 & 212t'': 20,000 cars per day, Verra Rating — 3.1
Chief Bennett added if this was simply a funding mechanism, there would be cameras proposed at all the
intersections. That is not the proposal, the proposal is to address traffic safety. Assistant Chief Sniffen
said Verra Mobility considers a rating of 2.7 or higher a viable location for a traffic camera system. Chief
Bennett said that is a result of Verra's data analysis and observing red-light camera infractions. Though
there may not be as many accidents at these intersections, there are clearly red light running occurring.
Pedestrian Accidents
0 20t' & Highway 99 — 1
0 212t' & 76' — 2
o Hwy 104 & 100t' — 0
0 238t' & Highway 99 — 0
0 238t' & Highway 99 — 0
0 228t' & Highway 99 - 0
Empirical Research says:
o Road crashes are a prime cause of death and disability and red-light running is a common
cause of crashes at signalized intersections
■ Red-light cameras are increasingly used to promote compliance with traffic signals
■ Manual enforcement methods are resource intensive and high risk, whereas red-light
cameras can operate 24 hours a day and do not involve high speed pursuits
o More than one million crashes occur annually at traffic signals in the United States and red-
light cameras increasingly are being used to supplement police enforcement efforts by
automatically photographing vehicles whose drivers run red lights
o Red light running at signalized intersections is a significant problem in the United States; it
results in more than 95,000 crashes and approximately 1,000 deaths per year
■ Red light camera systems aimed at reducing this problem have become a popular tool in
local jurisdictions
Today's My Edmonds News:
o In Washington state, traffic fatalities were up 38% last year compared with 2019, reaching a
30-year high. In response, the state is considering expanding its limited speed camera use.
State officials plan a visit to Finland next month to see how that country used automated
enforcement to reduce traffic deaths
o "Law enforcement has really stepped back from enforcing traffic law," said Jonathan Adkins,
CEO of the Governors Highway Safety Association. "We have to get police back out there
and get support for police back. But this has to be done the right way, and it has to be done
Edmonds City Council Draft Minutes
November 14, 2023
Page 5
Packet Pg. 56
7.2.a
fairly. And we do want to look at technology - cameras don't see race, they don't see
gender."
o Edmonds police on Sunday afternoon were called to the scene of a vehicle collision in the
Perrinville neighborhood where two pedestrians were struck near 76t' Avenue West and
Olympic View Drive. Both patients were transported to Seattle's Harborview Medical
Center.
Seven empirical studies related to red light cameras, all indicating red light cameras are effective
at reducing total casualty crashes
o Academic research
■ National Academies of Sciences, Engineering, Medicine
■ Insurance Institute for Highway Safety
- Article entitled "Effects of turning off and on red-light cameras on fatal crashes in
large U.S. Cities." All fatal crashes at signalized intersections in 14 cities that
terminated camera programs during 2010-14 were 30 and 16 percent higher,
respectively, after cameras were turned off than would have been expected had
cameras remained.
- Article entitled, "Effects of red light camera enforcement on red light violations in
Arlington County, Virginia." Consistent with prior research, red light violations at
camera -enforced intersections declined significantly. Reductions were greater the
longer after the light turned red, when violations are more likely to cause crashes.
■ Safety Evaluationof Red -Light Cameras, Federal Highway Administration
- Similar in direction but somewhat smaller in magnitude than those indicated in past
studies. Right-angle crashes (the surrogate for red-light running crashes) decrease
significantly.
■ National Library of Medicine
- Article entitled, "Effects of red light running camera systems installation and then
deactivation on intersection safety." The results indicate statistically significant
collision reductions on all red-light running (RLR) crash types (37%) as well as right-
angle RLR crashes (47%) at the treated intersections after RLC activation.
- Article entitled, "Red-light cameras for the prevention of road traffic crashes."
Authors' conclusions: red-light cameras are effective in reducing total casualty
crashes
- Article entitled "Reductions in injury crashes associated with red light camera
enforcement in Oxnard, California." Overall, crashes at signalized intersections
throughout Oxnard were reduced by 7% and injury crashes were reduced by 29%.
Right angle crashes, those most associated with red light violations, were reduced by
32%; right angle crashes involving injuries were reduced by 68%. Because red light
cameras can be a permanent component of the transportation infrastructure, crash
reductions attributed to camera enforcement should be sustainable.
■ Journal of Safety Research
■ TRB Annual Meeting
- Article entitled, "Evaluation of red-light camera enforcement in Fairfax, VA, USA."
One year after enforcement began, violation rates were lower at all camera and
noncamera sites. Overall reductions at the five camera sites were 7% 3 months after
enforcement began and 44% after one year.
Didn't some cities do away with red light cameras?
o Called Kent Police Chief Padilla, "Heck no, they are very effective for the city, we are
actually adding six more. Also funded our body worn camera program." When asked if year-
end collisions increased, he stated they have actually gone down.
Edmonds City Council Draft Minutes
November 14, 2023
Page 6
Packet Pg. 57
7.2.a
o Communicated with Redmond Police Lieutenant Julie Bear and Chief Darrell Lowe, "We had
them in around 2012 for several months. Microsoft lobbied hard (with company attorneys
assisting) against them. We've been talking about putting them back."
o Communication sent to Burien Chief Ted Boe, who said they have "not had them in at least
six years, speculated reason for removal was labor based, lowest staffed city and most calls
per service in King County; no new officers in 12 years. No traffic cars or motor officers
assigned to the city. We have 26 cops to handle 21,000 calls per year."
o Kenmore is adding two cameras this year
o Everett is also considering adding traffic cameras
o Edmonds decision last year to start with school zone cameras and then look at red-light
cameras
Recommended Pilot Program Red -Light Camera Sites: Three intersections with highest number
of accidents, highest daily traffic and highest rating from Verra Mobility of people running red
lights
1. 220t' & Highway 99: 5.3 (10 accidents) 20,000 cars/day
o One approach
2. 212t' & 76t1i: 4.08 (15 accidents) 6,000 cars/day
o Three approaches
3. Highway 104 & 100r'': 3.5 (6 accidents) 13,000 cars/day
o Three approaches
Potential intersections for future evaluation
1. 238t' & Highway 99 Southbound: 4.72 (4 accidents) 20,000 cars/day
2. 228t' & Highway 99: 4.05 (2 accidents) 16,000 cars/day
Are the costs of the cameras offset or will they cost the city additional money?
o Verra charges $5,000/camera/month
■ Seven cameras would be $35,000 total/month
o Court costs: monthly 2,475 tickets = $17,859 + $5,000 (est. cost $24,900 per month) 2,475
tickets a month would be 82.5/day = 11 per camera/day
o Police costs are currently neutral
■ 2,475 tickets per month x $130 average fine = $321,000
- $24,900 costs
- $262,000 delta in the positive per month and $3,144,000/year
■ 1680 tickets per month x $130 average fine = $262,000
- $21,700 costs
- $229,300 delta in the positive per month and $2,751,600/year
What is the impact related to court costs?
o In Lynnwood Municipal Court, 18.5% of people who received parking citations in 2022
requested a hearing
■ Individuals who request a hearing may choose whether to appear in -person or remotely
■ IRLJ 2.6 requires that hearings be set within 120 days from the date of the notice of
infraction
o Edmonds Municipal Court (EMC) currently conducts pro se infractions hearings on the
second and fourth Fridays of the month
■ These hearings take place from 9 a.m. to 12 p.m., and 1 p.m. to 2 p.m.
■ Current calendars allow for 80 pro se infraction hearings per month
■ Typically, ten infraction hearings are scheduled per hour, which provides an average of
six minutes per hearing
■ Workload impact assuming 2,475 red light citations per month with 18.5% of individuals
cited requesting a hearing, this will result in an additional 458 infraction hearings per
month. This is a 572% increase in the number of infraction hearings that EMC conducts
each month
Edmonds City Council Draft Minutes
November 14, 2023
Page 7
Packet Pg. 58
7.2.a
- The increase in hearings would require EMC to move from infractions being held on
two days per month to 13.5 days per month
Assuming 2,475 citations per month, EMC estimates that the increased court clerk
workload from red-light cameras would require an additional 2 to 3 FTEs
- The annual salary of a court clerk at Step 1 is $65,184. Including benefits, the total
annual cost for one court clerk is $84,739
- This would result in a monthly cost per court clerk of $7,061
- If two additional court clerks were needed, the monthly cost would be $14,122
- If three additional court clerks were needed, the monthly cost would be $21,183
Additional capacity could be created by increasing pro tempore judge budget and brining
in an additional judicial officer to preside over additional calendars
- This would result in an estimated additional cost of $3,337 per month
Assuming 2,475 citations per month, EMC estimates that its increased monthly costs
would be between $17,859 and $24,920
Assuming a total of 1,60 citations per month with 18.5% of individuals cited requesting a
hearing, this will result in an additional 311 infraction hearings per month.
- This is a 389% increase in the number of infraction hearings that EMC conducts each
month
■ The increase in hearings would require EMC to move from infraction hearings being held
two days per month to ten days per month
■ Additional capacity can be created by increasing the pro tempore judge budget and
bringing in an additional judicial officer to preside over additional calendars. This would
result in an estimated additional cost of $2,600 per month.
■ Assuming 1,680 citations per month, EMC estimates that the increased court clerk
workload from red light cameras would require an additional 2 FTEs. EMC estimates that
its increased monthly costs would be $16,722.
What are the impacts to Police?
o Conservatively, based on conversations with Lynnwood PD, it takes approximately one
minute to review three tickets
o In speaking with the Edmonds traffic sergeant, this workload would be split up among
multiple officers, thereby minimizing the workload and staying current with the volume
o The infraction that is sent to the violator with a picture of the violation, the steps on how to
respond to the infraction, and a hyperlink to view a video f the violation online
■ The steps on how to respond to the infraction are decided by the court
■ There is a boilerplate narrative from police on each ticket
0 2,475 tickets per month, divided by 3 tickets a minute = 825 minutes per month (or 13.75
hours/month)
0 1,680 tickets per month, divided by 3 tickets a minute = 560 minutes per month (or 9.3
hours/month)
o Does not require additional staffing at this time.
What does the offender get in the mail?
o Notice of the violation that identifies options and includes links to video
What the offender sees when the click on the hyperlink
o Video and/or image associated with violation
o Additional resources
What about school zones?
o Schools in Edmonds currently in the process of getting cameras
■ Chase Lake Elementary
■ Westgate Elementary
■ Edmonds-Woodway High School
■ Scriber Lake High School
Edmonds City Council Draft Minutes
November 14, 2023
Page 8
Packet Pg. 59
7.2.a
o To add additional school zone cameras, we would have to request the vendor come out and
do a speed study to determine whether that specific school would qualify for a speed camera
o Cameras should be up in January
o There is a 30-day warning period
Councilmember Paine thanked Chief Bennett for the fantastic information. She recalled a public comment
last week that the City should not install red light cameras because they are heavy handed and do not take
into consideration other options. She appreciated the police department's lens of using safety controls
better. As Commander Machado said, there is a need for situational awareness at every intersection. She
asked how car versus pedestrian near misses are calculated, assuming there was a mathematical equation
that provides a ratio for every person hit, there have been numerous near misses. Commander Machado
referred to 220t1i & Highway 99 which is one of the intersection proposed for the pilot which has seven
north -south lanes and five east -west lanes. The features of a red light violator tend to include an
acceleration of speed and a follow through with very little time and responsiveness. A pedestrian in that
situation who is managing their movement lawfully and responsibility utilizing pedestrian signals, as they
receive a walk signal and begin crossing, that near miss factor becomes extremely problematic because
everyone involved must engage in a perception reality; the walker may need to stop suddenly, other
drivers about to get the green have to pause.
Commander Machado realized that explanation did not answer Councilmember Paine's question with
specificity related to data sets, but that is the anecdotal reality of what happens light cycle to light cycle.
There are so many moving parts and the idea of automated enforcement endeavors to create an
environment where drivers approach an intersection with due caution and attentiveness that the realities of
12 lanes requires.
Councilmember Paine said she was hoping for a ratio but understood that would be a tough calculation.
She wanted to apply that to the pedestrian environment impacts in neighborhoods and if there were any
noted human behavior characterization at camera -enforced intersections. She recalled from drivers ed, the
pedestrian has the right-of-way at any intersection. She asked if situational awareness and drivers'
behavior changed at intersections in areas surrounding a camera -enforced intersection. Assistant Chief
Sniffen answered data regarding near miss collisions is typically not collected. Human behavior tends to
improve at intersections near a camera controlled intersection because drivers may be unsure which
intersections are controlled. Putting cameras at 220th & Highway 99 would likely impact human behavior
at nearby entrances and exits and even up to 84th
Chief Bennett clarified the goal is not to ticket anyone, the goal is for drivers to follow the law. She was
confused by people complaining about red light cameras because drivers are either following the law or
they are not. She did not want to cite anyone and would love for the program to be a dismal failure
although she knew it would not. The goal is to change behavior. Drivers receive ample warning of a
camera controlled intersection including signs and notification from navigation apps. Running a red light
is very risky behavior that could and often does lead to an accident. The mere signage changes driver
behavior. She may or may not have received a red light ticket and she now approaches red lights with
caution. She noted pedestrians often do not look as they walk into the street because they have the right-
of-way.
Commander Machado said when he pulls someone over on a traffic violation, he often tells them,
"nobody needs another bill in their life." His friend got a red light camera ticket and told everyone how
upset they were about it. He welcomed that and hoped drivers would tell others. The process of driving a
motor vehicle in an intersection involves numerous variables that require a human to do a bunch of things
at the same time. He compared it to trying to parallel park while your dog is barking and you are listening
to your favorite song as loud as possible. That driver would probably turn down the radio, tell their dog to
Edmonds City Council Draft Minutes
November 14, 2023
Page 9
Packet Pg. 60
7.2.a
be quiet so they could parallel park. That process is effectively the same collection of things that humans
have to do when they arrive at an intersection. If people can be empowered to make good choices as they
are meandering in the roadway particularly as they arrive at an intersection, that maximizes capacity to
create a safer environments. Councilmember Paine commented she would be in therapy for the rest of her
life if she hit and killed someone.
Council President Pro Tem Olson said because this was brought up as a budget revenue first, she was
very predisposed to be against it and that is what the council is also hearing from residents, that it is not
responsible to begin looking at this as a revenue source. She listened to the presentation with interest and
is definitely thinking about the information provided and good points were made. She thanked the police
department for putting together such a good presentation and for providing the data. She specifically
appreciated, 1) so many of the intersections where people run red lights, but may not generate a lot of
accidents, red light cameras would not be installed there, and 2) the explanation of why cities with red
light cameras are discontinuing them and the three examples. She did not understand the explanation
about labor being a reason Burien discontinued their cameras. Chief Bennett explaining Burien does not
have any traffic officers or sergeants to review the tickets. Burien has very high traffic counts and likely
generated a high volume of tickets. When a department is that short staffed on patrol, it creates a perfect
storm of who will review the tickets within the required 15 days. She recalled hearing from Burien, "it
just became such a hassle." She did not think it had anything to do with traffic safety; it was related to the
need for officers to review each ticket and Burien did not have the staff to do that.
Council President Pro Tem Olson referred to hardship and people unable to pay, she wanted there to be a
consequence in fairness to the process and in support of the idea of trying to change behavior such as
requiring an hour of community service and not just letting those drivers off the hook. Chief Bennett
answered that is a court process; the EMC is pretty good about hardship and alternatives to monetary
penalty.
Council President Pro Tem Olson commented due to the fact that this was brought up as budget revenue
first, she probably will not support it as part of the budget process. However, outside of the budget
process, if after studying all the materials it seemed like a good idea, a policy could be adopted and the
program added as a budget amendment. The issue of fairness in fact or in appearance is part of the
public's perception. Chief Bennett commented this was discussed length last year with the mayor and
amongst themselves and it had nothing to do with the budget. Her original idea when the school zone
cameras were considered was to also do red light cameras knowing the traffic safety issues in the City,
car -pedestrian accidents and vehicular accidents. When she asked the mayor about red light cameras, he
suggested baby steps and starting with school zone cameras and see how those go. There were a lot of
kinks to work out with the school zone cameras but once they learned red light cameras could be added as
an addendum to the contract, it seemed like a reasonable pilot program to start to impact driver behavior
especially with the increase in traffic accidents and fatalities. Council President Pro Tem Olson said most
people have noticed an uptick in reckless driving, not just speeding that exceeds the limit by 5 mph but
20+ mph.
Councilmember Teitzel thanked the police department for the additional data. He was not inherently
opposed to the concept, recognizing there was good rationale. However, he agreed with Council President
Pro Tem Olson that coming to the council in the sausage making process of the budget gives the
appearance of it being a revenue related issue. He recognized Chief Bennett felt it was a safety related
issue but the optics aren't good. He believed it should be decoupled from the budget and considered next
year as a separate item to give the new council time to dig into the information which the council saw for
the first time tonight as much of this data was not in the decision package. There is lot of nuance and
detail as well as a lot of citizen concern that needs to be considered before proceeding. He reiterated he
was not inherently opposed to the idea but it needed further analysis and research by council.
Edmonds City Council Draft Minutes
November 14, 2023
Page 10
Packet Pg. 61
7.2.a
Councilmember Teitzel referred to cities that have had cameras and removed them. It was his
understanding Burien and Auburn removed their cameras and asked if Chief Bennett spoke to those
police departments about the rationale. Chief Bennett said she mentioned Burien in her presentation and it
was her understanding that Auburn still has red light cameras, but she could doublecheck.
Councilmember Teitzel said he read Auburn was removing their cameras. Council needs to see data from
those cities to see what caused that decision. He concluded more consideration and time was needed so he
would not support including red light cameras in the budget process, but would certainly support
considering it second quarter 2024.
Councilmember Chen expressed appreciation for the detailed analysis and the pilot project approach. He
recalled going to the Chief Bennett's office a year ago after receiving numerous complaints about
speeding and driver behavior and ways to mitigate those situations. Red light cameras was one of the
recommendations. He recognized the desire for public safety drives this proposal, but in terms of how this
works with the budget, he questioned the estimate of $3.5 million in revenue in the proposed budget when
the cameras at three intersections would be operational May -December. Chief Bennett answered the
numbers she provided are for the three intersections. She noted the three members of the police
department who are present have about 100 years of collective experience and are all very interested in
safety. With regard to the perceptions about this as a budget item, she assured this was brought up a year
ago. She cannot control discussions that were or were not happening, but this is something she has been
asking about for two years. Now that the Verra Mobility contract is in place, it is a great time to add red
light cameras.
Chief Bennett reiterated the goal would be to write no tickets, but the data sets show it is cost neutral. If
implementing red light cameras sooner rather than later can save one accident, two accidents, three
accidents, ten accidents, or one fatality, as public servants and stewards of the city, they have a duty to do
that. Politics aside, there is a duty related to public safety and traffic safety as that is the top complaint by
residents. She wanted it to be clear that from the police department's viewpoint that this is a safety issue.
Councilmember Chen said he also has a friend who received a red light camera citation in Lynnwood and
was in total denial, but when they clicked on the link and saw themselves rolling through the light, they
were convinced they ran the red light and their behavior changed, driving more cautiously and telling
their friends about it.
Councilmember Buckshnis commented she is a huge code, process and policy person and has a very good
memory. She did not recall the police department bringing this to council in the past. She recalled the
council discussing school zone cameras and recommending they be included in the CIP/CFP. She
recognized Chief Bennett may have discussed red light cameras with Councilmember Chen, but she did
not recall the council ever discussing them on the dais. If the council had, she definitely would have
recommended having information brought to council early in the year followed by a very process -oriented
examination. Doing it this way, the council is on the firing end, getting snowballs thrown at them. Chief
Bennett agreed she did not bring it to council, she brought it to the mayor after talking with
Councilmember Chen and other citizens concerned about traffic safety. The process that was discussed
was to start slow and steady with school zone cameras. It was a cautious approach to try a pilot program
and see how the system and vendor worked with the school zone cameras and then move into red light
cameras. That was discussed with the mayor almost two years ago.
Chief Bennett acknowledged what Councilmember Buckshnis was saying, but when she looks at being
pelted with snowballs versus someone being hit by a car, she was interested in what could be done as
soon as humanly possible to mitigate traffic accidents and potential car -pedestrian or other incidents in
intersections. Command staff all do monthly ridealongs and almost every one includes an intersection
Edmonds City Council Draft Minutes
November 14, 2023
Page 11
Packet Pg. 62
traffic accident. Councilmember Buckshnis said she was not discounting the police department's
experience, but she was not a kneejerk type of person. This could be presented to the new council in six
months and they can hold a noticed public hearing, get information well before 2:30 p.m. and make a
thoughtful decision. She suggested it was a great idea to research. She does not speed herself but knew
there was a lot of speeding in areas such as Olympic View Drive. She preferred to issue tickets to people
to prevent speeding. The first day she lived in Edmonds, she got a ticket which is why she never speeds.
Chief Bennett recognized that changed driver behavior. Councilmember Buckshnis said she has not seen
many motorcycle cops issuing tickets although she was impressed with the statistics. She wanted to move
very thoughtfully with this so all the citizens are on the same page. Chief Bennett commented due to the
staffing shortage, there is only one motor officer and one motor sergeant. It has been announced but no
officers have expressed interest. Although it would be great to do a lot of traffic enforcement, the
department simply doesn't have the staff.
Commander Machado said minimum staffing is the least amount of officers that can be on duty on any
given 12-hour shift/watch; the department is at or below minimum every day, below minimum means an
officer working overtime to fulfill the need. Minimum staffing is significant bare bones functionality from
the standpoint of responding to 911 calls. The police department never closes and will always be there,
but bottom line, staffing is an issue. Councilmember Buckshnis said she was impressed with the data
provided and could commiserate with staffing issues. However, as an old policy wonk, she is all about
code, process and policy.
Councilmember Nand thanked Chief Bennett, Judge Rivera and Court Administrator Maylor for
responding to her questions. She referred to the $3.5 million revenue generated by this program in 2024 in
decision package 7 which equates to 29,700 tickets/year, and requiring 2-3 additional FTEs for the court
and an additional pro tem judge which would add $299,040/year. She urge councilmembers to consider
whether they want to issue 29,700 tickets/year to generate an income target of $3.5million in revenue and
whether the City was prepared to add additional FTEs to the court. She referred to Chief Bennett's
comment that there may be a need to add a traffic cop to review red light camera footage and asked how
much that would cost. Chief Bennett answered this is a pilot program and those costs are unknown until
the program is instituted. If the workload was much greater than the estimated 13 hours/month or if
staffing drops further, an FTE may need to be added. She reiterated the cost offset delta would cover that
cost; if it is a workload issue, the revenue would cover the position. Councilmember Nand pointed out it
would lessen the amount of net revenue generated for the City and wanted to ensure that was being
accounted for.
Councilmember Nand pointed out there are many things that can be done to address public safety on City
streets including radar signs, speed bumps, etc. She thanked the police department for bringing this
forward, but wanted to look at all the options and ensure there was a clear understanding of the costs
associated with this program versus looking at it as a budget plug of $3.5 million.
Mayor Pro Tem Tibbott observed there are a lot of accidents at the intersection of 212t'' & 76t' near
Edmonds-Woodway High School which was concerning due to the number of pedestrians. He observed
there would be school zone cameras in that area and asked if would make sense to see how the school
zone cameras affect the data for the intersection or was having both a good idea. Chief Bennett said in her
opinion both were a good idea to slow drivers in a school zone as well as not run red lights. It would be
great if having school zone cameras caused people to pay more attention to their driving. Aside from
revenue, the goal is to keep community members safe. The department's ideal would not to issue any
tickets because everyone is paying attention, no one runs a red light and no one speeds. Unfortunately,
human behavior doesn't work that way. Even in Lynnwood where cameras have existed for 10 years, that
has not negated the number of red light offenders.
Edmonds City Council Draft Minutes
November 14, 2023
Page 12
Packet Pg. 63
Chief Bennett continued, from a traffic and public safety standpoint and as the mother of four children
who attend school, school zone cameras and red light cameras are imperative to provide safety for
community members. If it just saves one life, it will be worthwhile. She reiterated the goal is no tickets,
so if people are following the law, she was baffled by their fears. It is important to stop at red lights and
not to speed in school zone; that is taught in drivers' ed and it is state law. According to scientific studies,
every mile per hour is another percentage chance of death for a child. Any measure that can be taken to
reduce the number one complaint, traffic, the City is obligated to do.
9. PUBLIC HEARING
1. PUBLIC HEARING ON INSTALLATION OF RED LIGHT CAMERAS
Mayor Pro Tem Tibbott opened the public hearing.
Janelle Cass, Edmonds, thanked the police department for their wonderful presentation and data. As a
mom and an engineer, safety is very important to her. When she drives through Lynnwood, she has
yellow light anxiety. For a long time, she would not drive in Lynnwood because although she is a
confident driver, she wasn't not sure she was doing it right. As a safety professional, she asked what
metrics were used, and what was the goal. She heard Chief Bennett say zero or no accidents and
questioned whether that was feasible and whether policy could be established based on that. She asked
whether the goal would be one accident per million cars or one in 10,000 as that is an important design
factor in figuring out what the City wants to do for safety. She ran a few numbers, for the intersection of
220t' & Highway 99, it is 1.8 accidents per million cars, 220' & 76 is .99 accidents per million cars, 212t'
& 76' is 2.28 accidents per million cars, SR 104 & 100t' is .4 accidents per million cars, and 238t' & Hwy
99 is .18 per million cars. She requested as council makes their decision to look the total picture, and
come up with attainable goals, anticipating zero was unreasonable.
Ken Reidy, Edmonds, said it is unfortunate the council has allowed the police department to take the
legislative lead on this matter because that results in citizens who disagree with the legislation having to
take a stance opposite the police department which is not something most citizens want to do. He wants to
support the police department and not arguing with them over a legislative matter. This is council's role,
council with the legislative authority must prepare the analysis. Council is the entity that should initiate
this and should be the legislative lead on this matter. He urged the council not to pit citizens against the
police department because he wants to support them. Unfortunately the presentation regarding red light
cameras was not provided in advance which provided little time to digest the presentation before the
public hearing. He referred to mention in the presentation of Lynnwood safety data between the years of
2012 and 2022 and that there has been significant reduction in accidents during that time. That is not the
complete story, the 2017 Lynnwood automated traffic safety camera report states the number of accidents
reported reflects collisions occurring within the intersection. Prior year reports included accidents
occurring upon approach but not necessarily within the intersection. Lynnwood changed their reporting in
2017 so it is inaccurate to say their accident data has gone down over that time.
Mr. Reidy continued, with regard to what happened last year, at the February 7, 2023 city council
meeting, Councilmember Paine asked Assistant Chief Rod Sniffen if there was any intention to have
Edmonds move to red light cameras and he said no, there is no plan to move to red light cameras.
Councilmember Paine asked about right turn cameras and the answer was none. He asked what changed
over the last eight months. Typically when a driver approaches a traffic light, it isn't yellow, it is green
and drivers have to consider what to do if the light suddenly turns yellow. He recommended if the council
proceeds, to install a countdown clock on the traffic signal so people approaching the intersection know
when the light will turn from green to yellow. That technology exists and would do amazing things to
eliminate rearend collisions caused by red light cameras. He urged the council to end consideration of this
Edmonds City Council Draft Minutes
November 14, 2023
Page 13
Packet Pg. 64
7.2.a
matter at this point in time. Should council want to prepare a study in the future, he urged them to follow
the RCW and ensure the council is the legislative lead.
Finis Tupper, Edmonds, thanked Chief Bennett for the presentation, commenting he found some of the
information very interesting. It would have been nicer to have the information available a few days before
the meeting, but that seems to be the modius operandi on this subject, sandbag the public and not provide
information. He quoted from page 17 of the approved minutes of February 7, 2023 council meeting where
all councilmembers, Mayor Nelson and City Attorney Jeff Taraday were present, "In response to audience
comment, Councilmember Paine asked if there was any intent to have Edmonds install red light cameras.
Assistant Chief Sniffen answered there is no plan to install red light cameras in this program.
Councilmember Paine asked if there were plans to install right hand turn cameras. Assistant Chief Sniffen
answered there was not." RCW 46.73.170 is very clear and he suggested the council review Resolution
1514 passed on February 21, 2023 which states Whereas the statute authorizes the use of automated
traffic safety cameras by local jurisdictions in among other areas school speed zones, school walk areas,
provided that before enacting an ordinance or allowing for the use of such cameras, the appropriate local
legislative authority first prepares an analysis of the location within the jurisdiction where automated
traffic safety cameras are proposed to be located. The February 7 and 21, 2023 agendas do not include
that traffic study; it was never provided to the public and similar to what is going on now, the police
department has not provided any traffic analysis. He assumed the only reason the red light cameras are
being proposed is because there is a humpty dumpty budget, a $3.5 million deficit, that needs to be fixed
and he recommended not fixing the budget this way.
Deborah Arthur, Edmonds, said she has a lot of respect for the Edmonds Police Department and
appreciated Chief Bennett's presentation. She accidentally drove through a red light camera in the past
and due to a car tailgating, had to make a decision whether to go through on the yellow or stop and get
rearended. She drove through on the yellow, got a red light camera ticket and paid the ticket after seeing
the video. A Wikipedia article described Finland's practice of basing ticket amounts on income and one
executive's ticket amount was two weeks' salary. She was not proposing that. From what she has heard
tonight, the red light cameras seem like a good idea because she believed in deterrents. She has seen
drivers run stop signs and red lights throughout Edmonds. The police department would not propose this
if they didn't think it was necessary. She hoped the council would decide to implement red light cameras.
She disagreed with Councilmember Nand's comment that people wouldn't shop in Edmonds if there were
red light cameras.
With no further public comment, Mayor Pro Tem Tibbott closed the public hearing.
10. COUNCIL BUSINESS - CONTINUED
1. PROPOSED 2024-2029 CAPITAL FACILITIES PLAN & CAPITAL IMPROVEMENT
PROGRAM
Councilmember Teitzel referred to PWT-50, Walkway on 238' St. SW from Highway 99 to 76' Ave W,
which is on the CIP/CFP to begin in the 2030-2044 timeframe.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO MOVE THE SCHEDULE UP FOR DESIGN TO BEGIN 2026 WITH CONSTRUCTION TO
BEGIN IN 2027. SECOND
Councilmember Teitzel relayed the estimated project cost is $1.4 million. It is scheduled for the 2030-
2044 timeframe, but ranked #10 in the long walkway priority list in the most recent transportation plan.
The Highway 99 Subarea is undergoing rapid redevelopment. This route is one of the primary walking
and biking routes for residents of southeast Edmonds to transit and amenities on SR 99. It is a major
Edmonds City Council Draft Minutes
November 14, 2023
Page 14
Packet Pg. 65
7.2.a
walking and biking route to the soon to be improved Mathay Ballinger Park and will be a major walking
and biking route to the new Edmonds access to the Ballinger Park. It is a dangerous walking route with
insufficient or non-existent sidewalks currently and it needs to be reprioritized for design in 2026 and
construction in 2027.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
PAINE, MOVE TO AMEND TO MOVE THE PROJECT TO 2027 FOR DESIGN AND 2028 FOR
CONSTRUCTION.
Council President Pro Tem Olson explained projects are included in the first three years of the CIP/CFP if
they have designated funding sources. Knowing there is no funding source for that project at this time,
she recommended moving it into the unfunded portion of the plan with the understanding if a funding
source is identified, the CIP/CFP could be amended to move it up. City Engineer Rob English commented
that would be consistent with the practice of putting unfunded projects in the back 3 years of the
CIP/CFP.
UPON ROLL CALL, MOTION CARRIED (5-2) MAYOR PRO TEM TIBBOTT, COUNCIL
PRESIDENT PRO TEM OLSON, AND COUNCILMEMBERS BUCKSHNIS, PAINE AND NAND
VOTING YES; COUNCILMEMBERS TEITZEL AND CHEN VOTING NO.
Councilmember Buckshnis said she was confused by the process; the council already voted on
amendments in the packet that she and Councilmember Teitzel proposed. Mayor Pro Tem Tibbott advised
was this a new amendment to CIP/CFP, a motion was made by Councilmember Teitzel and amended by
Council President Pro Tem Olson and now the council will vote on the main motion as amended.
Councilmember Teitzel recalled discussions by Public Works Director Oscar Antillon and City Attorney
Jeff Taraday regarding the code related to sidewalks which states the property owner adjacent to the right-
of-way where sidewalk is installed may bear some of that cost. If the intent is for design in 2027, the
property owners need to be clear what the code requires. He suggested that be sussed out in the next three
years
Mayor Pro Tem Tibbott observed this is an important connector to the Interurban Trail as well as the
future light rail station. He asked if there were grant funding opportunities to complete that project sooner
rather than later. Mr. Antillon answered sidewalks are typically built by the developer during construction
and turned over to the property owner. The current code does not prevent the City from building
sidewalks, but they are not the City's responsibility. Staff will ensure projects comply with the code and
will continue to look for grants and other opportunities to fund this and other projects. The City does not
have a grants manager that does that but engineering staff, particularly Transportation Engineer Bertrand
Hauss, continuously search for opportunities.
Mr. English said the state's bike and pedestrian program as well as Safe Routes to School are potential
funding sources for this and other sidewalk projects. A new program, the Active Infrastructure Program,
is another potential funding source, but they have not done a call for projects yet. The challenge will be
how competitive that project or another sidewalk project in the City will be in a nationwide program.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
Councilmember Buckshnis asked if the council would receive a summary of projects the council has
voted on or should councilmembers continue to propose amendments. Mayor Pro Tem Tibbott referred to
packet page 353 which is a list of public works and parks amendments and the action/change.
Councilmember Buckshnis observed the packet did not reflect her motion to remove the waterfront
walkway project. Councilmember Teitzel recalled the motion failed for lack of a second.
Edmonds City Council Draft Minutes
November 14, 2023
Page 15
Packet Pg. 66
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO REJECT THE $500,000 COST IN PWP-02 TO COMPLETE AND CLOSE OUT ALL ITEMS
ASSOCIATED WITH THE CARBON RECOVERY PROJECT.
Councilmember Buckshnis explained this was supposed to be an all-inclusive project. The council has not
had an update for a long time other than it is now working. There have been issues with whoever is doing
the construction and it was supposed to be all-inclusive so she questioned why the City would bear
$500,000 more to close out the project. She asked if this should be discussed in executive session since it
was an all-inclusive contract. Mr. Antillon agreed it could be discussed in executive session. Mr. Taraday
suggested scheduling an executive session at a subsequent meeting to allow him to confer with staff to
ensure the topic was proper for an executive session.
COUNCILMEMBER BUCKSHNIS WITHDREW THE MOTION WITH THE AGREEMENT OF
THE SECOND.
Mayor Pro Tern Tibbott requested staff update the list of amendments. He expected the CIP/CFP would
be brought back to council at the next meeting for approval.
Councilmember Teitzel recalled during the council's last discussion regarding the CIP/CFP, funding
sources for Yost Park projects including R19 were moved around. He asked if council needed to make an
amendment or would staff restate the costs and resubmit them for council consideration. Parks,
Recreation & Human Services Director Angie Feser displayed the following which is a result of past
discussions/presentations:
• Parks CIP/CFP Amendments as of 11/8/2023
CFP
Project Site & Description
2024
2025
2026
2027
2028
2029
6-Year Total
Shell Creek RestorationARRYfOR3NAR0.
Stream health and erosion control of shell Creek in Yost Park, scope TBD based
S �� ^^^
R19
on study. Study existing condition analysis in 2024. Design, permitting and
$ 250,000
S 380,000
$ -
5 -
5 -
$ -
S 630,000
construction work in 2025.
R9
Yost Park & Pool
R4
Park enhancements, repair and maintenance to include
^
S 1,296,400
$
S
5
$
$ 1,296,4GU
R6
playground and pool upgrades in 2025.
R11
Olympic Beach Park
R7
Renovation of exfstiegfestreems-. Replacement of failed ventilation system in
5 20,000
20,000
5— 33,000
S -
5 -
S -
$ 53 000
coordination with roof replacement (by Facilities/PW)
S 33,000
Elm Street Park
D36
Park enhancements to include the addition of a nature playground,
nd
small shelter with picnic tables ahabitat restoration, and consideration ofa
S -
S -
5 -
S -
S 100,000
5 340,370
,-_--_
R14
R14
dog park amenity with public design process.
Councilmember Teitzel asked if this was sufficient to document how the costs were moved rather than
revising R10, R9 and R4. Ms. Feser answered these change will be reflected in the CIP/CFP that will be
presented to council for adoption.
Mayor Pro Tern Tibbott declared a brief recess
2. COUNCIL BUDGET DISCUSSION
Mayor Pro Tern Tibbott suggested the following approach: councilmembers first focus on decision
packages in the proposed budget and at a future meeting, cover decision packages in outlying years and
new decision packages proposed by councilmembers.
Councilmember Teitzel referred to DP7, red light cameras.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DENY DECISION PACKAGE 7, RED LIGHT CAMERAS, AT THIS TIME AND
RECONSIDER IN 2024.
Edmonds City Council Draft Minutes
November 14, 2023
Page 16
Packet Pg. 67
7.2.a
Councilmember Teitzel provided the following justification for his motion: installation of red light
cameras purportedly results in a reduction of accidents at busy intersections. However, supporting data
shows conflicting results in this regard. In fact, the Redond City Council recently voted to remove all red
light cameras that had previously been installed there because the safety benefits were not clear. More
research is needed to justify installation of red light cameras in Edmonds to clearly demonstrate the safety
benefits. In addition, this DP does not identify additional costs that will result from the addition of
personnel in EPD and the Court to process the citations and resultant appeals. Until that research and
quantification is completed, this DP should be denied. After all empirical evidence and quantification of
revenue and expenses can be quantified (including identification of additional EPD and Court FTEs
required to process the citations), this proposal should be reintroduced in 2024 for Council consideration.
Council President Pro Tem Olson commented the council got really good food for thought and some of
the items mentioned in the narrative for this decision package that were addressed in tonight's
presentation are not necessarily her concerns. There is more information for the council to vet and to give
more time and consideration to public safety concerns. However, it is not appropriate for the council to
include it as a decision for revenue in the short term and she agreed with Councilmember Teitzel's desire
to consider it outside that process next year.
Councilmember Paine argued against this amendment to remove DP7. Red light cameras and school zone
cameras offer a lot of public safety. The council has heard from over a dozen neighborhood that traffic
safety is a neighborhood need right now and red light cameras offer immediate results for those
neighborhoods.
Mayor Pro Tem Tibbott expressed appreciation for the amount of information the police department
provided tonight. It raised a number of questions in his mind that still have not been answered so it is
difficult for him to support moving forward with the red light cameras at this time. However, it peaked his
interest and he was interested in pursuing it in 2024 when the council has time for more deliberation on
the topic.
In response to Councilmember Paine's comment, Councilmember Teitzel advised the motion had nothing
to do with school zone cameras and those should proceed. This decision package pertained only to red
light cameras.
Councilmember Chen relayed the police department's presentation indicated the motive is public safety.
The council has received many complaints from residents about driving behavior including running red
lights and he has witnessed many near misses in front of his office on 76th & 224t1i at the one-way stop
sign that was replaced with a flashing red light that drivers continue to run. This is a public safety
improvement approach. He was skeptical three intersections will generate $3.5 million in revenue, but in
principle, he can accept that it is related to safety concerns.
Councilmember Paine reiterated over a dozen neighborhoods have expressed concern. Red light cameras
would release police from the responsibility for traffic enforcement at intersections and allow them to do
traffic enforcement in the more than a dozen neighborhoods the council has heard from. She urged
councilmembers not to support the amendment.
Councilmember Buckshnis asked if Mayor Pro Tem Tibbott was allowing only two comments per
councilmember. Mayor Pro Tem Tibbott answered that sounded like a good idea. Councilmember
Buckshnis said Roberts Rules allows two comments per councilmember, but does not restrict questions.
Edmonds City Council Draft Minutes
November 14, 2023
Page 17
Packet Pg. 68
Councilmember Buckshnis expressed her total support for this amendment. As she has stated previously,
this is policy driven issue and should start with the council, have a slow roll out with a public hearing at
the planning board, and a complete process.
Councilmember Nand expressed support for the amendment, commenting it would be quite significant if
the City began issuing 29,700 tickets/year through red light cameras which, according to her calculation,
would be required to reach $3.5 million in revenue. She found it bizarre at a time the City is facing a
budget crisis to consider adding FTEs to serve this program when there are vital services that needed to be
funded and the council may have to contemplate eliminate positions in 2024 and beyond. She summarized
red light cameras would be the wrong move for the City at this time.
MOTION CARRIED (5-2), COUNCILMEMBERS CHEN AND PAINE VOTING NO.
Councilmember Teitzel referred to DP8, grant specialist, relaying he is very torn on this position because
he sees a very clear benefit. However, there are very unusual circumstance related to the budget and
strong actions will be required to get it under control.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DENY DECISION PACKAGE 8 FOR THE GRANT SPECIALIST, BUT RECONSIDER IT
NEXT YEAR ESPECIALLY IF FEDERAL GRANT MONEY BECOMES AVAILABLE FOR THIS
SORT OF WORK.
Councilmember Teitzel provided the following justification for his motion: This FTE is purported to be
able to bring in an incremental amount of grant funding that would more than offset the annual cost of the
position (benefits and salaries). While this position is worthy of consideration, this DP should be denied
at this time. The city's financial condition is currently uncertain, and adding an FTE adds significant
expenditure with an uncertain return. This request should be reevaluated in mid-2024 and brought
forward as a mid -year budget amendment for consideration after the city's actual 2024 financial condition
becomes more clear.
Council President Pro Tem Olson expressed support for the motion, noting she has ruminated about this a
lot. She was open to a short term contract because infrastructure money and the Inflation Reduction Act
money is available now, there are a lot of requirements and possibly a specialist could get the City more
of that money. However, for the City to take on a reoccurring and forever FTE, according to what she has
read, there won't be as grants available once those pots are depleted. Staff will also continue to look for
grants. She preferred a professional services approach where someone looks for grants for the City
although she noted some of the departments' professional services budget may be reduced via the budget
process. She expressed support for eliminating the FTE in the budget, anticipating the need will decrease
in future years as funds are no longer available.
Councilmember Paine argued against eliminating this position. What some may not understand is grants
include administrative fees to support a grant writer. For example, a $200,000 grant would help support
the $120,000 salary for a grants manager as well as the position's overhead, 10% is a common amount.
Eliminating this position is shortsighted as it is a way to have projects developed and moved forward in
ways that serve the City. She did not understand the proposal to eliminate this position other than putting
the City into a situation that was very shortsighted. Nonprofits and other cities have grant managers. She
feared not having a grants manager would result in City projects not moving forward.
Councilmember Buckshnis expressed support for the motion. She has read over 250 grants over the last 8
years and assured a grant writer is as important as the people they work with to get sufficient information.
She is a fiscal conservative and did not believe this was short sighted. Eliminating this position is being
smart, and the most important thing is for the new administration and new councilmembers to have a
Edmonds City Council Draft Minutes
November 14, 2023
Page 18
Packet Pg. 69
7.2.a
good relationship with federal legislators, recalling how much money former Mayor Earling got for the
connector and the $50 million that U.S. Representative Derrick Kilmer got for coastal communities,
communities that did not have grant specialists. Few cities have grant specialists and she agreed with
Council President Pro Tern Olson about having a part-time grant manager. She recalled the City had a
part-time grant writer in the past, but she did not have enough work. The City's financial condition is not
good and the City should not be spending $183,000 to fund someone who it is unknown if they will be
capable of obtaining grants.
Council President Pro Tern Olson expressed appreciation for the comment regarding administrative fees
to offset the cost of a grants manager, noting those funds could also be used to offset a professional
services contract for a grants specialist that the City might use short term.
COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER PAINE, TO TABLE
IN HOPES DIRECTOR TATUM COULD COME BACK AND DISCUSS SOME OTHER
OPTIONS TO TRY TO PRESERVE THIS IN THE BUDGET AT LESS OF A FINANCIAL
IMPACT. MOTION FAILED (2-5), COUNCILMEMBERS PAINE AND NAND VOTING YES.
Councilmember Teitzel commented the City is having success achieving grants including one for the Mee
property that will double the size of Mathay Ballinger. In addition, Edmonds has a very highly educated
and engaged populus, many with expertise in grant writing who he was certain would be happy to help
the City. He was hopeful that valuable resource could be tapped in the new year at least until it is
determined if there will be federal grant money available to fund this position. He recommended
reevaluating the position midyear 2024.
Councilmember Chen expressed support for the amendment; the City is in a fiscal emergency and needs
to be careful about adding full-time positions. In the future, once the financial situation is stable, the
council can revisit the need and reevaluate adding this position. As Councilmember Teitzel said, the
City`s professional staff has been successful in obtaining grants including for the Mee property, Highway
99 revitalization, and others. In the short term he urged caution about adding additional paid staff.
COUNCILMEMBER NAND MOVED TO AMEND TO CONVERT DECISION PACKAGE 8
INTO A $100,000 ALLOCATION FOR THE ECONOMIC DEVELOPMENT DEPARTMENT'S
PROFESSIONAL SERVICES BUDGET TO RETAIN A GRANT SPECIALIST AS A
CONSULTANT FOR ONE YEAR TO SEE HOW MUCH ON A TRIAL BASIS THIS PERSON
COULD GENERATE FOR THE CITY. MOTION FAILED FOR LACK OF A SECOND.
Councilmember Paine argued against removing this decision package. There are projects in the CIP/CFP
that need grant funding. Delaying hiring the position for six months is also short sighted; if the position is
needed, it should be funded and put in place now. With regard to decision package 7 and 8, she said "if
the community needs it and we're adding this to the CIP/CFP, then we should be asking for ways to add
revenue and not to shortcut the City and community for things that are actual needs."
MOTION CARRIED (5-2), COUNCILMEMBERS PAINE AND NAND VOTING NO.
Councilmember Teitzel referred to decision package 14, climate action manager, commenting he was
very torn as he would love to approve and support this position, but the 2024 budget is in a unique
situation and the council needs to be extraordinary about careful about adding FTEs.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DENY THE CLIMATE ACTON PLAN MANAGER AT THIS TIME.
Councilmember Teitzel provided the following justification for his motion: This FTE is intended to
coordinate specific actions to advance the goals of the Climate Action Plan to ensure those goals are met.
Edmonds City Council Draft Minutes
November 14, 2023
Page 19
Packet Pg. 70
7.2.a
While this is a worthy proposal, the city's financial condition does not support addition of a new FTE for
this purpose at this time at an annual cost of $145,000. This request should be denied. However, this item
should be reintroduced in mid-2024 after the city's actual financial condition can be reassessed and
reconsidered for approval at that time.
Councilmember Teitzel commented there were things the City can do soon without a CAP manager. For
example, there have been discussions about the effects of greenhouse gases (GHG) on the environment
and restricting the use of natural gas appliances. The council could suggest, without an CAP manager, a
code amendment to restrict gas furnaces, hot water heaters, etc. in homes which would have a measurable
and meaningful impact on the climate.
Councilmember Buckshnis expressed support for the motion due to the workaround in June/July 2024
when Commerce will have a $500,000 grant that all the City has to do is apply for. Some of those funds
could be used to fund this position or to fund a contract; that is a decision next year's council would
make. There are other things that could be done such as Taming Bigfoot which assisted many residents in
learning how to reduce their GHG. The mayor's climate protection committee could also address some of
the educational aspects. The current mayor did not allow a presentation regarding Taming Bigfoot. An
effort like Taming Bigfoot could be proposed along with code amendments. The proposed cost for a
climate action manager is $150,000, money the City just doesn't have right now.
Councilmember Paine said she is really disappointed to see this motion come forward. There are funds in
the budget and she will present a funding source for this position. Eliminating this position is short-
sighted due to the climate crisis. She referred to articles in the Seattle Times, New York Times,
Washington Post, etc. This position is not related to what the City needs to do internally, but providing
outreach to the community and getting started now. Taming Bigfoot had nothing to do with taming GHG.
She requested councilmembers who care about the environment support keeping this potion in the budget.
If councilmembers are worried about the $153,000 cost, she knows where to find it in the budget and will
make that proposal later.
Council President Pro Tem. Olson said she was super proud of the council and their environmental stance
and environmental action during the four years she has been on council. She applauded their efforts and
consistency in supporting environmental action. This is the first time there has been vote on that subject
where she contemplated a no vote. She was confident in her vote, and thanked Councilmember Buckshnis
for bringing up the Commerce grant, relaying her exciting about that funding source and how those funds
can best be used. She was very hopeful the new administration will find ways to focus on climate action
with the existing staff because council is literally weighing whether to add a new FTE or retain existing
FTEs. She reluctantly supports this motion and knows it is the right decision now, but when the
Commerce grant is available, the position can be added next year if that is determined to be the best path.
Councilmember Nand thanked the community for bringing this idea forward and for their incredible
passion and engagement. She was hopeful when the City gets the climate action money from the
Department of Commerce that this position will be fully funded. She will continue promoting her
somewhat controversial proposal to share the position with neighboring jurisdictions who do not fund this
type of education and outreach in their communities to expand the reach of this behavior -altering position
and multiple the impacts. She thanked the community for their engagement and looked forward to making
progress this year or next. In the meantime there is plenty that can be done to reduce carbon footprint.
She pointed out Taming Bigfoot was entirely about reducing one's carbon footprint. She was part of the
mayor's climate protection committee at that time. With regard to commentary about the 2010 CAP, staff
and consultants presented to the mayor's climate protection committee and the council which was done
with funding the council devoted toward implementing the CAP. She assured the CAP was a high priority
for the City.
Edmonds City Council Draft Minutes
November 14, 2023
Page 20
Packet Pg. 71
7.2.a
Councilmember Chen commented the reality is the City is in fiscal crisis and short of money, but climate
change is real as evidenced by severe temperatures fluctuations in the summer and winter. He looked
forward to Councilmember Paine's idea for funding and proposed tabling the motion until a funding
source can be identified.
COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER PAINE, TO TABLE.
UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS CHEN, PAINE AND NAND
VOTING YES; MAYOR PRO TEM TIBBOTT, COUNCIL PRESIDENT PRO TEM OLSON, AND
COUNCILMEMBERS TEITZEL AND BUCKSHNIS VOTING NO.
Councilmember Teitzel said he was offended by any implication he was not fully supportive of the CAP.
He is supportive of the CAP and gave a very tangible, meaningful example of something the City can do
without a climate action manager to have a meaningful impact on GHG emissions. There are many other
things the City can while waiting to see what happens with Commerce grant money that will be available
next year to fund such a position. If that money is available, the council should reconsider the position at
that time. In the meantime, there are things the City can do without affecting and stressing the already
stressed budget. He hoped no one misunderstands, he is a strong supporter of environmental improvement
actions and those who know him would agree.
Councilmember Buckshnis echoed Councilmember Teitzel's comment, advising she, Councilmember
Teitzel and the late Councilmember Kristinia Johnson were on the interfaith climate action group and the
mayor's protection committee and spent six months on Taming Bigfoot which provides good ways for
citizens to reduce their GHG. Another thing the mayor's climate protection committee could work on in
the meantime was the CAP is GHG centric and adaptative measures need to be added to the plan.
Councilmember Paine raised a point of order, requesting Councilmember Buckshnis stay on topic.
Councilmember Buckshnis assured she was on topic. Mayor Pro Tern Tibbott ruled point not taken.
Councilmember Buckshnis concluded there were things that could be done until the Commerce grant
becomes available.
MOTION CARRIED (5-2), COUNCILMEMBERS PAINE AND NAND VOTING NO.
Councilmember Teitzel referred to decision package 18, security and safety system changes, which he
hoped would be less controversial.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DENY DECISION PACKAGE 18 AT THIS TIME.
Councilmember Teitzel provided the following justification for his motion: This decision package
proposes to upgrade security systems in city facilities and structures. However, the narrative does not
suggest the current security systems are wholly inadequate. In view of the serious fiscal issues now facing
the City, this decision package should be denied at this time. This item should be reintroduced in the 2025
budget cycle for Council consideration, after the 2024 City financial actuals reveal whether the city
budget can absorb this expense.
Councilmember Buckshnis said this was an amendment she also planned to propose. It will be important
to make the future council aware of this as security and safety are important. As she read the decision
package, she couldn't tell if the City has a problem other than the need to upgrade. She supported
eliminating this from the budget and if the future council finds it's necessary, they can do a budget
amendment. She concluded the narrative did not support a cost of $125,000.
Edmonds City Council Draft Minutes
November 14, 2023
Page 21
Packet Pg. 72
7.2.a
Council President Pro Tern Olson asked about the deferred maintenance bond and not putting that into the
General Fund. If this is prioritized as deferred maintenance, potentially it could be funded by the bond for
deferred maintenance. Public Works Director Oscar Antillon answered upgrading systems may be an
issue related to the backlog of maintenance. It could include fire panel upgrades along with security
upgrades and the funding source could be the bond money. He would need to check on that. Council
President Pro Tern Olson suggested if the council approved removing this decision package, it could be
addressed via a budget amendment in the first quarter with a different funding source. Mr. Antillon
agreed.
Councilmember Paine said she did not see why the council would not support this decision package. It
makes sense to have electronic monitoring in all facilities. She was surprised to hear a motion to remove
it from the budget and did not support the motion and urged councilmember not to support it.
Councilmember Nand asked if staff was given more time, such as a week, could they come back with a
presentation regarding what the $125,000 funds in regard to equipment upgrades. Mr. Antillon answered
yes.
COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER CHEN, TO TABLE
TO ALLOW DIRECTOR ANTILLON TIME TO BRING MORE INFORMATION ABOUT THE
INTENDED USES FOR THIS $125,000. MOTION CARRIED (5-2), COUNCILMEMBERS
TEITZEL AND BUCKSHNIS VOTING NO.
Councilmember Teitzel raised a point of order regarding the last motion, asking whether a motion to table
was appropriate or should it have been to postpone. Mr. Taraday responded the motions are different but
similar. Under Roberts Rules, a motion to table requires it be taken from the table either at this meeting or
the next meeting. However, also under Roberts Rules, each council meeting is a new session, the effect of
the motion to table only lasts for this meeting and the next and then it can renewed by any
councilmember. Mayor Pro Tern Tibbott pointed out the council will be deliberating on the budget and
decision packages at the next meeting. If staff has that material available, it could be considered at the
next meeting.
Councilmember Teitzel referred to decision package 61, vehicle replacements, relaying although this
doesn't directly affect the General Fund, it affects the budget. These are unusual times where the budget
is extremely stressed for many reasons.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
OLSON, THAT THE VEHICLES PROPOSED FOR REPLACEMENT IN 2024 IN DECISION
PACKAGE 61 BE DENIED.
Councilmember Teitzel provided the following justification for his motion: This decision package
proposes to replace eight City of Edmonds vehicles (six police and two public works) per the standard
replacement schedule. However, the city's financial situation is currently significantly stressed across all
funds, and these vehicle replacements should be deferred until the 2025 budget cycle. This decision
package should be denied at this time.
Council President Pro Tern Olson observed Councilmember Teitzel has proposed this nearly every year
he has been on council. If there was ever a time to test this and see what the impact is, this might be the
year. She suggested the council be willing to try it and evaluate in the aftermath whether it was a good or
bad idea so the council knows for future years.
Edmonds City Council Draft Minutes
November 14, 2023
Page 22
Packet Pg. 73
7.2.a
Councilmember Buckshnis recalled in 2010 $300,000 was transferred from the from 511B Fund into the
General Fund. She acknowledged that wasn't something that should be done, but supported holding off
on vehicle purchases, especially since there are three 2016 Harleys so some of those could last one more
year. She expressed support for the motion.
Councilmember Chen asked the condition of the two public works vehicles proposed to be replaced. Mr.
Antillon answered they are at the end of their useful life. Councilmember Chen asked the number of years
in their useful life. Mr. Antillon answered 10-15 years depending on the vehicle; the useful life for police
vehicles is a lot shorter. Councilmember Chen asked if the public works vehicles were currently
functioning well. Mr. Antillon answered they are operating, but require more work to maintain.
Councilmember Chen observed the issue was vehicle maintenance. Given the current budget situation, he
will support stretching the vehicle life for another year. Mr. Antillon said the likelihood that the cost will
be incurred next year is pretty small due to the manufacturer's backlog; not all the 2022 orders have been
fulfilled. The longer the replacement is delayed, the longer it will take to get the vehicles. The
manufactures are struggling to fill government orders and sometimes cancel orders. He agreed with
Councilmember Buckshnis that it is not a good practice to move money from the B Fund, departments
pay into the B Fund to pay for vehicle replacements so it is difficult to justify not replacing the vehicles.
Councilmember Chen asked if there were sufficient funds in the B Fund to replace those vehicles. Mr.
Antillon answered there are, that fund is supported by contributions from each department, it is not
General Fund money. Councilmember Chen asked if Mr. Antillon's opinion was to replace vehicle as
scheduled rather than delay their replacement. Mr. Antillon answered yes, to ensure the City gets good
rates to replace vehicles. Councilmember Chen commented the City is in a budget crisis so he will
support the motion as a short term solution to help the General Fund.
Councilmember Paine emphasized this is not a General Fund supported purchase and not a transfer into
the General Fund. It is an internal transfer done annually to support vehicle replacements and does not
affect the General Fund.
Councilmember Nand observed the two public works vehicles are quire old, 2008 models. She asked the
purpose of those vehicles and the purpose of the requested replacement vehicles. Mr. Antillon said he did
not have the decision package in front of him and would have to look into it. Councilmember Nand
opposed the amendment, recalling a mechanic was funded via a mid -year budget amendment due to the
aging fleet. These vehicles are needed to provide vital services, to keep streets clean, safe and accessible
especially during extreme weather events. She encouraged councilmembers to at least fund the
replacement of the 2008 public works vehicles.
Councilmember Nand continued, the police department is understaffed and their vehicles face a lot of
usage and are also providing vital public services. She did not want public works employees or patrol
officers to be endangered or unable to fulfill their vital public function because their vehicle requires
excessive service due to its age or is unable to function in the fleet. She opposed the motion. As
previously stated, this is not funded from the General Fund, but from a fund dedicated to replacement of
vehicles at the end of the vehicles' life expectancy.
Council President Pro Tem Olson pointed out the mechanic was added due to growth of the fleet, not
aging fleet issues. She referred to Mr. Antillon's comment that the City is still waiting on orders placed in
2022. She took that to mean that cars end up being in operation longer than intended due to the year delay
to get replacement vehicles. Mr. Antillon agreed, commenting that is having an impact, especially for the
police department. The decision package includes six police vehicles; if one of the police department's
vehicles is down, it has a big impact. Council President Pro Tem Olson said in light of that, she will
Edmonds City Council Draft Minutes
November 14, 2023
Page 23
Packet Pg. 74
reconsider her position as the City is actually getting an extra year of service from vehicles while waiting
for their replacement. She will wait for her experiment for another year.
Mayor Pro Tern Tibbott did not support the motion because vehicle replacement is funded from a
different source than the General Fund. He supports maintaining vehicles for safety and functionality of
the departments and felt it was vital to replace vehicles on a schedule.
UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS TEITZEL, CHEN AND
BUCKSHNIS VOTING YES; MAYOR PRO TEM TIBBOTT, COUNCIL PRESIDENT PRO TEM
OLSON AND COUNCILMEMBERS PAINE AND NAND VOTING NO.
Councilmember Teitzel referred to decision package 64, capital maintenance projects, advising this is a
fairly small request, but the City's budget is in extraordinary times and the council is looking for
opportunities to trim expenses from the 2024 budget that are not absolutely critical.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DENY DECISION PACKAGE 64.
Councilmember Teitzel Proposes provided the following justification for his motion: This item proposes
$65,000 in funding to replace an existing manual gate system with a motorized gate and access controls.
This would make public works maintenance yard ingress and egress more efficient. This is a reasonable
request. However, in view of the city's current fiscal instability, every effort must be made to reduce
expenditures. This request should be denied at this time, and reconsidered for implementation in 2025.
Councilmember Nand asked if Councilmember Teitzel was proposing to remove $65,000 for the gate or
deny the entire decision package. Councilmember Teitzel explained the decision package is $65,000 to
replace the existing manual gate system with an electronic sliding gate. Councilmember Nand asked if the
intent was to leave the $80,000 in the decision package for the office and IT room heat pump installation.
Councilmember Teitzel answered his amendment is related only to $65,000 for the electronic gate.
MOTION CARRIED (5-2), COUNCILMEMBERS PAINE AND NAND VOTING NO.
Councilmember Teitzel referred to decision package 83, waterfront emergency study.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DENY THE REQUEST FOR $50,000 IN 2024.
Councilmember Teitzel provided the following justification for his motion: This item proposes $50,000
for a restudy of Edmonds waterfront emergency response options to enhance response to fires, disasters
and medical emergencies on the Edmonds waterfront. It appears this funding is to underwrite consultant
expenses for this study. Instead, this effort should be assigned to a task force for further study consisting
of the City, the Port, citizens, BNSF, etc. to identify creative solutions for this need.
Councilmember Buckshnis said she also had this amendment on her radar. She anticipates taskforces will
be common next year as the City thinks of creative ways to do things. Waterfront emergency response
options were studied previously by a committee that included then-Councilmember Mike Nelson. She
recalled the committee studied 45 different options and suggested pulling that information off the shelf
and considering next year whether further study is needed..
Councilmember Chen expressed support for the amendment, agreeing this $50,000 study was not a good
use of City funds. The previous administration generated extensive study materials and he suggested
working closely with the Port to find solutions.
Edmonds City Council Draft Minutes
November 14, 2023
Page 24
Packet Pg. 75
7.2.a
Councilmember Nand spoke in favor of the motion, recalling a question regarding what the fire
department would do if a scenario occurred where trains blocked the tracks and Fire Chief Thad Hovis
said he had already talked to Police Chief Bennett and their solution would be to try to get life sustaining
equipment through gaps in the train cars to stabilize the person until they could be evacuated. This is
something emergency services is already trying to solve and the City did not need to devote $50,000 to it.
MOTION CARRIED UNANIMOUSLY.
Councilmember Teitzel referred to decision package 87, land acquisition support, $50,000 in additional
funding to support a real estate professional to help the City find additional park and green space.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DENY DECISION PACKAGE 87.
Councilmember Teitzel provided the following justification for his motion: This decision package
proposes incremental $50,000 in funding to support real estate professional consulting services to assist
the city in seeking additional open space acquisition for green space/parks. This request should be denied
at this time. In view of the city's current fiscal instability, every effort must be made to reduce ongoing
expenditures. In view of the total number of properties that have been identified over the past 12 months
for potential acquisition, it is not apparent this investment is providing adequate ROI for the city. Further,
the funding source for this position is REET 1. The savings associated with denial of this request can be
reallocated to other critical Parks needs.
Councilmember Teitzel relayed his understanding this is primarily for the Longbay consultant who has
been helpful in providing insights and leads on property. He understood part of this investment would
support Longbay's work on the Landmark property which is very much in question with regard to
whether it will proceed, a decision that will be made in the next month. He did not think it was
appropriate to expand the funding for Longbay in 2024.
Councilmember Paine asked Parks, Recreation & Human Services Director Angie Feser how she
anticipated the funds would be used in the coming year. Ms. Feser clarified the $50,000 request in parks
capital is spending authority, not an amendment to the existing contract with Longbay Enterprises. If the
council does not want $50,000 to be allocated to Longbay, when that budget amendment comes forward,
it can be denied. This is spending authority to support activities related to land acquisition for parks. For
example, if the City is approached by an individual about making a land donation for park property, funds
are needed to do the necessary work. If staff wants to apply for an RCO grant for land acquisition, there
are requirements for appraisals and appraisal review. This $50,000 in spending authority would be a
source for that service. This is not money earmarked for the Landmark 99 property; there is a separate
contract with Longbay Enterprises for work related to Landmark 99. The contract with Longbay
Enterprises has reached its capacity and to continue using Longbay, an amendment is necessary which
was denied by the PPW committee last month and staff can no longer use Longbay Enterprises' services
at this time. This allocation would be for City resources to pursue park land acquisition in 2024.
Councilmember Paine said she did not support the amendment and wanted the funds maintained in the
land acquisition category so there will be some flexibility when opportunities arise.
Councilmember Buckshnis asked if the contract with Longbay has reached $150,000. Ms. Feser answered
there is approximately $2,000 left of the $150,000 allocation. Councilmember Buckshnis asked if
Longbay was working on the Landmark property. Ms. Feser answered the economic development
department has a smaller contract with Longbay to work on Landmark 99. Councilmember Buckshnis
Edmonds City Council Draft Minutes
November 14, 2023
Page 25
Packet Pg. 76
7.2.a
asked if Director Tatum used his $50,000 contractual limit to single source the contract with Longbay.
Ms. Feser said Mr. Tatum could answer that, but that was her general understanding.
Councilmember Buckshnis said many commercial real estate people have asked her why Longbay was
utilized. She recalled it began as a single source which was within Ms. Feser's $50,000 limit. She
expressed concern with the contract morphing into something should have been a competitive process.
She knows a lot about this company and did not think the council should support or promote a single
source contract that is now up to almost $200,000 with no RFP. She will not support this funding
allocation and recommended future councils look closely at utilizing real estate consultants when there
are many commercial real estate people who will do appraisals and market research for free.
Council President Pro Tem Olson wanted to ensure the council understood what this item entailed; it is
just the authority to look at things, but it is also a budget item with money attached. Ms. Feser agreed,
explaining if the council approved the $50,000 decision package, it authorized staff to spend up to
$50,000 on activities and professional services related to potential park land acquisition.
Council President Pro Tem Olson commenting going into this budget process and thinking about the
City's financial situation and what the council can and cannot do fiscally and what the priorities are for
the limited funds in the budget and no operating reserves to fall back on for budget amendments, she
isolated one area of south Edmonds west of Highway 99 as the worst, most barren area in terms of park
coverage.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
TEITZEL, TO EXTEND FOR HALF AN HOUR.
Councilmember Buckshnis raised a point of order, asking if the meeting could be extended once the time
of adjournment had been reached/exceeded. Mayor Pro Tem Tibbott said he brought the issue up at 9 p.m.
City Attorney Jeff Taraday said he was not concerned about 30 seconds past 9 p.m.
UPON ROLL CALL, MOTION CARRIED (5-2), COUNCILMEMBERS TEITZEL, CHEN,
BUCKSHNIS AND NAND AND COUNCIL PRESIDENT PRO TEM OLSON VOTING YES;
MAYOR PRO TEM TIBBOTT AND COUNCILMEMBER PAINE VOTING NO.
Council President Pro Tem Olson continued, she would like council to consider limiting this to $10,000
and for only one area and not spend any time or effort looking for land in other areas because the City
doesn't have the money to proceed. However, the nature of real estate is the City sometimes only gets one
crack at a parcel. The park need is that desperate in that area that the City should not miss out on a chance
for park land there.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED COUNCILMEMBER
TEITZEL, TO AMEND TO CHANGE THE TOTAL TO $10,000 AND RESTRICT ITS USE ONLY
TO PROPERTY IN SOUTHEAST EDMONDS WEST OF HIGHWAY 99. UPON ROLL CALL,
MOTION FAILED (2-5), COUNCILMEMBER TEITZEL AND COUNCIL PRESIDENT PRO
TEM OLSON VOTING YES; COUNCILMEMBERS CHEN, BUCKSHNIS, PAINE AND NAND
AND MAYOR PRO TEM TIBBOTT VOTING NO.
Councilmember Chen said in light of the budget situation, he will support the motion. Some past
experiences with parkland acquisitions have been unsuccessful although the Mee property acquisition was
successful due to Ms. Feser's efforts and in that case, the property owner approached the City. If
opportunities arise in 2024, staff could propose a budget amendment for any funding that is needed. For
now, he will support removing this $50,000 decision package from the budget.
Edmonds City Council Draft Minutes
November 14, 2023
Page 26
Packet Pg. 77
7.2.a
Councilmember Nand was opposed to removing $50,000 from the budget. Ms. Feser has explained how
Longbay is able to do contracting to ensure property is suitable without the City going through an arduous
RFP process. If parks does not have the ability to use real estate services such as Longbay, it becomes
much more administratively difficult for staff to move nimbly. Ms. Feser has had a lot of success in 2022
and 2023. This decision package is funded by REET and it is entirely appropriate to devote REET toward
acquiring additional park land for underserved areas of the community. As opportunities arise, she
preferred to allow Ms. Feser do her job nimbly and quickly. With the Mee property and stormwater
floodplain property on the south side of Lake Ballinger, Ms. Feser has been successful in finding grant
funds to better serve the community. Hamstringing Ms. Feser and not allowing her to continue to do this
important work would be shortsighted.
Mayor Pro Tem Tibbott did not support the motion as the request is for spending authority, not an actual
expense. He echoed he comments made by Councilmember Nand.
COUNCIL PRESIDENT PRO TEM OLSON MOVED TO AMEND THE DECISION PACKAGE
SO THE AUTHORITY ONLY APPLIES TO PROPERTIES BEING SOUGHT IN SOUTHEAST
EDMONDS WEST OF HIGHWAY 99 AND DONATED PROPERTIES THE CITY WANTS TO
VET. MOTION DIED FOR LACK OF A SECOND.
Councilmember Buckshnis clarified Longbay had nothing to do with the property that received a grant,
that grant was obtained by the wonderful staff in stormwater. Longbay is a single source contract; in the
past property owners have always approached the City and the City did not need to spend money, even
REET funds, to have a company identify property unless there an RFP was done. The Longbay contract is
up to almost $200,000.
Mayor Pro Tern Tibbott relayed his understanding that staff is not asking Longbay to search for
properties, this is spending authority to respond to opportunities, especially in the areas mentioned. Ms.
Feser clarified this is not requesting an amendment to Longbay's contract, expanding their services, or
giving them more money to do more work. It is simply asking for authority for up to $50,000 for work
around potential parkland acquisition or donation. Longbay Enterprise doing any additional work is an
entirely different subject that requires council approval. If staff feels that is important, it will be bought to
council and council can decide if Longbay should continue providing those services in that capacity. She
reminded council approved the contract with Longbay at $100,000 and has reviewed and approved it
twice. This is not a surprise or something new, it has been before council in the past. This decision
package does not expand that contract or award money to Longbay Enterprises, it is simply related to
doing due diligence around potential parkland acquisition.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS TEITZEL, CHEN, AND
BUCKSHNIS AND COUNCIL PRESIDENT PRO TEM OLSON VOTING YES; MAYOR PRO
TEM TIBBOTT AND COUNCILMEMBERS PAINE AND NAND VOTING NO.
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO REMOVE THE TRANSFER FROM CAPITAL DEFERRED MAINTENANCE
BOND FUNDS TO THE GENERAL FUND FROM DECISION PACKAGE 65 AND RETURN IT
TO ITS ORIGINAL PURPOSE, DEFERRED MAINTENANCE.
Council President Pro Tern Olson remembered being part of the conversation about the need to bond to
address the backlog of deferred maintenance projects. The case was aptly made that when repairs are put
off, the additional damage caused makes the project more costly than if the original repair had been done.
That is the situation the City is in with its deferred maintenance projects. She verified that the City has the
Job Order Contracts (JOC) and staff to do projects if these funds are not used for General Fund purposes
and actually used to for the intended purpose, to address deferred maintenance. She strongly urged
Edmonds City Council Draft Minutes
November 14, 2023
Page 27
Packet Pg. 78
7.2.a
councilmembers to support taking that out of decision package 65 and returning it to Fund 016 to
accomplish deferred maintenance.
Councilmember Buckshnis expressed support for the motion. Approximately $1.2 million in delayed
maintenance projects were accomplished this year. Decision package 63 includes $660,000 in bond -
funded deferred maintenance projects. The bond was intended for deferred building maintenance and the
funds should be used for that purpose.
Councilmember Chen expressed support for the motion. Bonding was done for backlogged and
desperately needed deferred maintenance. The bond funds were borrowed and the City pays interest on
those funds so the funds needs to be used for specific purpose. Moving those funds to the General Fund
would be very costly and not a good financial move.
Mayor Pro Tem Tibbott spoke in favor of the motion although it was with some hesitancy. One way he
would support transferring the funds would be if there was a designated fund where deferred building
maintenance would be guaranteed at a fixed amount for the next years. However, that proposal has not
been made so he will support removing the transfer of funds from the decision package.
Councilmember Buckshnis advised she had not yet seen the memo, but the council's legislative assistant
contacted bond counsel who indicated there is a way around this which deals with arbitrage. She knew
banks have failed due to arbitrage although she recognized that the City could not fail. She was unsure it
was possible to transfer bond funds.
Councilmember Chen asked if the funds remain in Fund 016 for 2024, given the experience in 2023 when
the funds have not been used, does public works have the human resources to implement backlogged
maintenance projects. Mr. Antillon answered the department is getting better at delivering on projects
such as using JOC to do the work. Public works asked for additional project manager position to oversee
the projects. This year's condition assessment was just completed which shows the City's building are
falling behind; that information will be presented to council in the next month. Councilmember Chen said
that reaffirmed his decision to support this budget amendment.
Council President Pro Tem Olson restated the motion:
DECISION PACKAGE 65, STRIKE THE TRANSFER OF MONEY FROM 016 TO THE
GENERAL FUND SO $2 MILLION STAYS IN DEFERRED MAINTENANCE INSTEAD OF
BEING TRANSFERRED TO THE GENERAL FUND.
MOTION CARRIED UNANIMOUSLY.
Councilmember Buckshnis asked if the salaries recommended by the salary commission could be
postponed. Mr. Taraday answered no, the council cannot take any action related to the salary
commission's final determination of elected officials salaries.
Mayor Pro Tem Tibbott advised a special council meeting will be held on Monday, November 20, 4:30-
6:30 p.m. to consider budget adjustments proposed by staff. Any remaining time will be devoted to
budget amendments. The regularly scheduled council meeting will also be held on Tuesday, November
22.
11. ADJOURN
With no further business, the Council meeting was adjourned at 9:23 p.m.
Edmonds City Council Draft Minutes
November 14, 2023
Page 28
Packet Pg. 79
7.3
City Council Agenda Item
Meeting Date: 11/21/2023
Approval of claim checks and wire payments.
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #259983 through #260110 dated November 9, 2023 for $984,490.88, checks
#260111 through #260237 dated November 16, 2023 for $654,731.34 and wire payments of $8,448.30,
$5,250.00 & $44,462.53.
Staff Recommendation
Approval of claim checks and wire payments.
Narrative
The Council President shall be designated as the auditing committee for the city council. The council
president shall review the documentation supporting claims paid and review for approval by the city
council at its next regular public meeting all checks or warrants issued in payment of any claim, demand
or voucher. A list of each claim, demand or voucher approved and each check or warrant issued
indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the
city council office for review by individual councilmembers prior to each regularly scheduled public
meeting.
Attachments:
Claims 11-09-23 Agenda copy
Claims 11-16-23 agenda copy
Packet Pg. 80
7.3.a
apPosPay Positive Pay Listing Page: 1
11/9/2023 9:55:11AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
065052
AARD PEST CONTROL
259983
11/9/2023
213.27
064088
ADT COMMERCIAL
259984
11/9/2023
254.31
075132
AERZEN USA CORP
259985
11/9/2023
30,642.35
074143
AFFORDABLE WA BACKFLOW TESTING
259986
11/9/2023
514.37
001528
AM TEST INC
259987
11/9/2023
575.00
069751
ARAMARK UNIFORM SERVICES
259988
11/9/2023
351.61
069751
ARAMARK UNIFORM SERVICES
259989
11/9/2023
502.05
075523
ART WALK EDMONDS
259990
11/9/2023
2,600.00
064807
ATS AUTOMATION INC
259991
11/9/2023
3,928.28
079382
ATWELL LLC
259992
11/9/2023
5,767.00
070305
AUTOMATIC FUNDS TRANSFER
259993
11/9/2023
3,472.39
001801
AUTOMATIC WILBERT VAULT CO
259994
11/9/2023
1,922.00
071174
AXON ENTERPRISE INC
259995
11/9/2023
139,592.62
072325
BATTERIES PLUS
259996
11/9/2023
517.47
079401
BAUGHMAN, APRIL
259997
11/9/2023
209.83
012005
BENDIKSEN & BALL POLYGRAPH
259998
11/9/2023
300.00
028050
BILL PIERRE FORD INC
259999
11/9/2023
848.89
074307
BLUE STAR GAS
260000
11/9/2023
1,226.22
077181
BOYER ELECTRIC CO INC
260001
11/9/2023
174,294.98
002800
BRAKE & CLUTCH SUPPLY
260002
11/9/2023
866.67
079450
BYCHKIV, VIKTORIIA
260003
11/9/2023
98.50
018495
CALPORTLAND COMPANY
260004
11/9/2023
357.03
071816
CARLSON, JESSICA
260005
11/9/2023
1,102.20
075994
CARTER, ERIC
260006
11/9/2023
142.83
069813
CDW GOVERNMENT INC
260007
11/9/2023
2,256.76
003510
CENTRAL WELDING SUPPLY
260008
11/9/2023
1,094.96
069457
CITY OF EDMONDS
260009
11/9/2023
171.00
063902
CITY OFEVERETT
260010
11/9/2023
1,089.00
070323
COMCAST BUSINESS
260011
11/9/2023
292.90
065891
CONLEY, LISA M
260012
11/9/2023
560.00
065683
CORRY'S FINE DRY CLEANING
260013
11/9/2023
802.44
079445
CREATIVE FABRICATION
260014
11/9/2023
1,306.57
065961
CRYOTECH DEICING TECHNOLOGY
260015
11/9/2023
14,295.74
006200
DAILY JOURNAL OF COMMERCE
260016
11/9/2023
542.40
079452
DE NORMANDIE, BARBARA
260017
11/9/2023
87.40
047450
DEPT OF INFORMATION SERVICES
260018
11/9/2023
285.00
061860
DEPT OF LABOR & INDUSTRIES
260019
11/9/2023
90.00
072145
DISTINCTIVE WINDOWS INC
260020
11/9/2023
74,304.94
076172
DK SYSTEMS
260021
11/9/2023
3,455.13
079268
DOBBS PETERBILT
260022
11/9/2023
693.10
070244
DUANE HARTMAN & ASSOCIATES INC
260023
11/9/2023
2,032.09
007253
DUNN LUMBER
260024
11/9/2023
124.01
007625
EDMONDS ARTS FESTIVAL
260025
11/9/2023
2,600.00
007675
EDMONDS AUTO PARTS
260026
11/9/2023
137.57
076610
EDMONDS HERO HARDWARE
260027
11/9/2023
781.44
008812
ELECTRONIC BUSINESS MACHINES
260028
11/9/2023
606.46
009350
EVERETT DAILY HERALD
260029
11/9/2023
254.56
079184
FORMA CONSTRUCTION COMPANY
260030
11/9/2023
1,248.82
077248
FRIDAY HARBOR JOLLY TROLLEY
260031
11/9/2023
7,960.00
074358
GEO-TEST SERVICES
260032
11/9/2023
8,111.50
068617
GLEISNER, BARBARA
260033
11/9/2023
1,002.18
063137
GOODYEAR AUTO SERVICE CENTER
260034
11/9/2023
4,151.15
012199
GRAINGER
260035
11/9/2023
2,668.66
Page: 1
Packet Pg. 81
apPosPay Positive Pay Listing
11/9/2023 9:55:11AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
066575
HERC RENTALS INC
260036
11/9/2023
2,425.50
072647
HERRERA ENVIRONMENTAL
260037
11/9/2023
4,638.12
076240
HM PACIFIC NORTHWEST INC
260038
11/9/2023
608.18
067862
HOME DEPOT CREDIT SERVICES
260039
11/9/2023
24.19
061013
HONEY BUCKET
260040
11/9/2023
872.85
076488
HULBERT, MATTHEW STIEG
260041
11/9/2023
500.00
077075
HWANG, JOSH
260042
11/9/2023
174.25
014940
INTERSTATE BATTERY SYSTEMS
260043
11/9/2023
245.33
076320
IRONCLAD COMPANY
260044
11/9/2023
4,569.18
079338
JANA BARKER ELIASON
260045
11/9/2023
638.00
075646
K-A GENERAL CONST CONTRACTOR
260046
11/9/2023
24,084.82
071137
KIDZ LOVE SOCCER
260047
11/9/2023
3,624.40
079069
KISHA POST
260048
11/9/2023
4,690.00
078360
LANGUAGE LINE SOLUTIONS
260049
11/9/2023
1,172.06
075016
LEMAY MOBILE SHREDDING
260050
11/9/2023
13.05
078471
LEMM, KEVIN
260051
11/9/2023
607.88
074848
LONG BAY ENTERPRISES INC
260052
11/9/2023
531.25
075716
MALLORY PAINT STORE INC
260053
11/9/2023
1,662.87
068489
MCLOUGHLIN & EARDLEY GROUP INC
260054
11/9/2023
648.41
020900
MILLERS EQUIP & RENT ALL INC
260055
11/9/2023
989.57
079223
MOORE, ANGELA
260056
11/9/2023
323.40
018950
NAPA AUTO PARTS
260057
11/9/2023
357.43
067834
NATIONAL CONSTRUCTION RENTALS
260058
11/9/2023
39.78
064570
NATIONAL SAFETY INC
260059
11/9/2023
60.47
070855
NAVIA BENEFIT SOLUTIONS
260060
11/9/2023
332.40
075542
NORTHWEST LANDSCAPE SUPPLY
260061
11/9/2023
436.87
072739
O'REILLYAUTO PARTS
260066
11/9/2023
82.81
070166
OFFICE OF THE STATE TREASURER
260062
11/9/2023
15,210.37
073714
OLBRECHTS & ASSOC PLLC
260063
11/9/2023
3,540.58
026200
OLYMPIC VIEW WATER DISTRICT
260064
11/9/2023
3,144.75
079393
ONE.7INC
260065
11/9/2023
1,033.87
027060
PACIFIC TOPSOILS
260067
11/9/2023
3,022.50
028860
PLATT ELECTRIC SUPPLY
260068
11/9/2023
191.03
077461
PUGET SOUND PLANTS INC
260069
11/9/2023
15.43
075769
QUADIENT LEASING USA INC
260070
11/9/2023
770.08
079453
QUALITY PRESS INC
260071
11/9/2023
4,012.57
030780
QUIRING MONUMENTS INC
260072
11/9/2023
1,326.00
062657
REGIONAL DISPOSAL COMPANY
260073
11/9/2023
6,265.35
061540
REPUBLIC SERVICES #197
260074
11/9/2023
1,737.77
064769
ROMAINE ELECTRIC
260075
11/9/2023
1,230.76
033550
SALMON BAY SAND & GRAVEL
260076
11/9/2023
2,108.34
067802
SAN DIEGO POLICE EQUIP CO
260077
11/9/2023
7,205.43
066964
SEATTLE AUTOMOTIVE DIST INC
260078
11/9/2023
1,016.01
067076
SEATTLE PUMP AND EQUIPMENT CO
260079
11/9/2023
122.07
063306
SHERWIN-WILLIAMS
260080
11/9/2023
158.45
036955
SKY NURSERY
260081
11/9/2023
479.66
075590
SMARSH INC
260082
11/9/2023
45.88
037375
SNO CO PUD NO 1
260084
11/9/2023
22,284.89
076433
SNOHOMISH COUNTY 911
260085
11/9/2023
79,997.25
070167
SNOHOMISH COUNTY TREASURER
260086
11/9/2023
163.56
038300
SOUND DISPOSAL CO
260087
11/9/2023
2,108.50
038410
SOUND SAFETY PRODUCTS
260088
11/9/2023
165.69
068439
SPECIALTY DOOR SERVICE
260089
11/9/2023
1,669.66
079451
STEVEN GILBERT
260090
11/9/2023
916.65
Page: 2
Packet Pg. 82
apPosPay Positive Pay Listing
11/9/2023 9:55:11AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
075025
THE BRANDING IRON LLC
260091
11/9/2023
1,359.21
079136
THE GORDIAN GROUP INC
260092
11/9/2023
8,268.67
079379
THE PARK CATALOG
260093
11/9/2023
6,846.58
066056
THE SEATTLE TIMES
260094
11/9/2023
2,000.00
079359
THE WALLS LAW FIRM INC
260095
11/9/2023
25,000.00
038315
TK ELEVATOR CORPORATION
260096
11/9/2023
7,513.84
073310
UNISAFE INC
260097
11/9/2023
549.56
067216
VIKING AUTOMATIC SPRINKLER CO
260098
11/9/2023
4,366.09
068259
WA ST CRIMINAL JUSTICE
260099
11/9/2023
800.00
067917
WALLY'STOWING INC
260100
11/9/2023
280.92
065035
WASHINGTON STATE PATROL
260101
11/9/2023
417.50
067195
WASHINGTON TREE EXPERTS
260102
11/9/2023
10,248.88
078314
WASTE MGMT DISPOSAL SVC OF OR
260103
11/9/2023
166,895.72
075635
WCP SOLUTIONS
260104
11/9/2023
51.72
077188
WELCOME MAGAZINE
260105
11/9/2023
3,456.00
079377
WESTERN MECHANICAL & CONTROLS
260106
11/9/2023
12,618.66
069691
WESTERN SYSTEMS
260107
11/9/2023
12,557.92
079243
YOUNG MARKETING
260108
11/9/2023
2,000.00
011900
ZIPLY FIBER
260109
11/9/2023
343.15
051282
ZUMAR INDUSTRIES INC
260110
11/9/2023
1,314.64
GrandTotal:
984,490.88
Total count:
127
Page: 3
Packet Pg. 83
7.3.b
apPosPay Positive Pay Listing Page: 1
11/16/2023 7:04:47AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
076040
911 SUPPLY INC
260111
11/16/2023
2,272.57
073947
A WORKSAFE SERVICE INC
260112
11/16/2023
240.00
070322
A&A LANGUAGE SERVICES INC
260113
11/16/2023
1,963.04
061029
ABSOLUTE GRAPHIX
260114
11/16/2023
333.04
074143
AFFORDABLE WA BACKFLOW TESTING
260115
11/16/2023
514.37
000850
ALDERWOOD WATER DISTRICT
260116
11/16/2023
162,604.80
079459
ALL CLIMATE HEATING & AC
260117
11/16/2023
118.40
069751
ARAMARK UNIFORM SERVICES
260118
11/16/2023
661.77
069751
ARAMARK UNIFORM SERVICES
260119
11/16/2023
465.66
064341
AT&T MOBILITY
260120
11/16/2023
1,749.08
001777
AURORA PLUMBING & ELECTRIC
260121
11/16/2023
31.42
070305
AUTOMATIC FUNDS TRANSFER
260122
11/16/2023
1,699.24
002170
BARTON, RONALD
260123
11/16/2023
520.16
072577
BAURECHT, MAGRIT
260124
11/16/2023
500.00
069989
BERK CONSULTING INC
260125
11/16/2023
4,643.75
074307
BLUE STAR GAS
260126
11/16/2023
1,163.58
075342
BORUCHOWITZ, ROBERT
260127
11/16/2023
1,402.50
002840
BRIM TRACTOR CO INC
260128
11/16/2023
115.51
072005
BROCKMANN, KERRY
260129
11/16/2023
2,102.75
018495
CALPORTLAND COMPANY
260130
11/16/2023
414.45
073029
CANON FINANCIAL SERVICES
260131
11/16/2023
516.88
003510
CENTRAL WELDING SUPPLY
260132
11/16/2023
284.31
074537
CITY OF BELLEVUE
260133
11/16/2023
8,325.04
035160
CITY OF SEATTLE
260134
11/16/2023
25.20
073135
COGENT COMMUNICATIONS INC
260135
11/16/2023
661.59
070323
COMCAST BUSINESS
260136
11/16/2023
55.85
076107
COMPASS HEALTH
260137
11/16/2023
9,220.10
075384
CONOM LAW FIRM PLLC
260138
11/16/2023
3,083.34
075648
COVICH-WILLIAMS CO INC
260139
11/16/2023
252.33
005965
CUES INC
260140
11/16/2023
2,077.54
074444
DATAQUEST LLC
260141
11/16/2023
324.00
078419
DIAMOND PARKING
260142
11/16/2023
3,000.00
064531
DINES, JEANNIE
260143
11/16/2023
672.00
076172
DK SYSTEMS
260144
11/16/2023
2,602.14
065739
DTG RECYCLE
260145
11/16/2023
243.94
007253
DUNN LUMBER
260146
11/16/2023
169.29
007675
EDMONDS AUTO PARTS
260147
11/16/2023
578.77
065065
EDMONDS DAYBREAKERS FOUNDATION
260148
11/16/2023
2,500.00
076610
EDMONDS HERO HARDWARE
260149
11/16/2023
430.99
008550
EDMONDS SCHOOL DISTRICT#15
260150
11/16/2023
250.00
008705
EDMONDS WATER DIVISION
260151
11/16/2023
4,176.97
008812
ELECTRONIC BUSINESS MACHINES
260152
11/16/2023
687.99
078919
EMERALD CITY FLOORBALL
260153
11/16/2023
1,076.40
009350
EVERETT DAILY HERALD
260154
11/16/2023
46.44
075673
FARMER, MARIA
260155
11/16/2023
130.00
071026
FASTSIGNS OF LYNNWOOD
260156
11/16/2023
89.44
009815
FERGUSON ENTERPRISES INC
260157
11/16/2023
2,137.52
075538
GAMEZ, OMAR
260158
11/16/2023
113.97
079233
GOODNIGHT, BRIAN
260159
11/16/2023
8,020.00
012199
GRAINGER
260160
11/16/2023
2,538.49
079389
GREEN DARNER GARDEN DESIGN
260161
11/16/2023
50.00
079458
HAMPTON, DUSTIN
260162
11/16/2023
392.14
078272
HARRINGTON, SHEILAANNE
260163
11/16/2023
260.00
Page: 1
Packet Pg. 84
apPosPay Positive Pay Listing Q.3.bl
11/16/2023 7:04:47AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
013140
HENDERSON, BRIAN
260164
11/16/2023
315.70
066575
HERC RENTALS INC
260165
11/16/2023
3,752.91
013500
HINGSON, ROBERT
260166
11/16/2023
3,326.67
078923
HKAGLOBAL INC
260167
11/16/2023
5,002.50
067862
HOME DEPOT CREDIT SERVICES
260168
11/16/2023
2,111.00
067862
HOME DEPOT CREDIT SERVICES
260169
11/16/2023
225.92
075966
HULBERT, CARRIE
260170
11/16/2023
2,766.67
076488
HULBERT, MATTHEW STIEG
260171
11/16/2023
600.00
073548
INDOFF INCORPORATED
260172
11/16/2023
107.74
014940
INTERSTATE BATTERY SYSTEMS
260173
11/16/2023
195.95
077160
J&KASSOCIATES INC
260174
11/16/2023
862.50
078965
KAISER FOUNDATION HEALTH PLAN
260175
11/16/2023
4,202.00
074135
LAFAVE, CAROLYN
260176
11/16/2023
521.58
017135
LANDAU ASSOCIATES INC
260177
11/16/2023
6,906.25
074417
LAW OFFICE OF CHRISTIAN SMITH
260178
11/16/2023
5,093.25
073603
LIGHTHOUSE LAW GROUP PLLC
260179
11/16/2023
75,313.50
074848
LONG BAY ENTERPRISES INC
260180
11/16/2023
1,008.75
079457
LTI INC
260181
11/16/2023
7,115.82
076001
LUCIE R BERNHEIM, ATTYAT LAW
260182
11/16/2023
600.00
076177
MCKINSTRY LOCKBOX
260183
11/16/2023
120,717.04
075746
MCMURRAY, LAURA
260184
11/16/2023
173.72
020900
MILLERS EQUIP & RENT ALL INC
260185
11/16/2023
1,738.45
018950
NAPA AUTO PARTS
260186
11/16/2023
116.65
062204
NELSON TRUCK EQUIP CO INC
260187
11/16/2023
527.09
079455
NIESEL, SEAN
260188
11/16/2023
33.75
075520
NOBLE, LINDA
260189
11/16/2023
260.00
075542
NORTHWEST LANDSCAPE SUPPLY
260190
11/16/2023
82.95
073012
NORTHWEST SIGN RECYCLING
260191
11/16/2023
368.88
002203
OWEN EQUIPMENT COMPANY
260192
11/16/2023
2,223.28
075735
PACIFIC SECURITY
260193
11/16/2023
5,001.50
077408
PAINE, SUSAN
260194
11/16/2023
1,500.00
071488
PARENTMAP
260195
11/16/2023
2,310.00
072507
PEACE OF MIND OFFICE SUPPORT
260196
11/16/2023
312.00
079442
PFLEIDERER, ANGELA
260197
11/16/2023
74.75
028860
PLATT ELECTRIC SUPPLY
260198
11/16/2023
265.19
078800
POPA & ASSOCIATES
260199
11/16/2023
300.00
029117
PORT OF EDMONDS
260200
11/16/2023
4,567.65
079020
PRECISION LANGUAGE SERVICES
260201
11/16/2023
260.00
062657
REGIONAL DISPOSAL COMPANY
260202
11/16/2023
8,242.92
079175
RING, KIM
260203
11/16/2023
73.10
078906
RIVERA, WHITNEY
260204
11/16/2023
1,753.20
068657
ROBERT HALF
260205
11/16/2023
4,620.00
079456
RODRIGUEZ, RAPHAEL
260206
11/16/2023
60.00
076752
SAFAROVA- DOWNEY, ALMIRA
260207
11/16/2023
130.00
079387
SAYBR CONTRACTORS INC
260208
11/16/2023
4,909.06
066964
SEATTLE AUTOMOTIVE DIST INC
260209
11/16/2023
203.05
066918
SEDOR, NORMAN
260210
11/16/2023
7,000.00
079080
SENTRY EQUIPMENT CO
260211
11/16/2023
9,907.74
070495
SEPULVEDA, PABLO
260212
11/16/2023
780.00
071655
SHI INTERNATIONAL CORP
260213
11/16/2023
882.44
075628
SNO CO DEPT OF EMERG MGMT
260214
11/16/2023
14,876.50
075543
SNO CO PUBLIC DEFENDER ASSOC
260215
11/16/2023
36,290.00
037375
SNO CO PUD NO 1
260216
11/16/2023
5,917.04
072776
SNOHOMISH CONSERVATION DIST
260217
11/16/2023
5,164.90
Page: 2
Packet Pg. 85
7.3.b
apPosPay Positive Pay Listing
11/16/2023 7:04:47AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
006630
SNOHOMISH COUNTY
260218
11/16/2023
957.00
068618
SNOHOMISH COUNTY PARKS DEPT
260219
11/16/2023
423.00
038300
SOUND DISPOSAL CO
260220
11/16/2023
823.86
079383
SOUTHERN CARLSON INC
260221
11/16/2023
264.34
039775
STATE AUDITOR'S OFFICE
260222
11/16/2023
10,632.30
077170
STRANGE, RHESHAUN
260223
11/16/2023
1,176.18
077312
SUBMITTABLE
260224
11/16/2023
4,175.71
065578
SYSTEMS INTERFACE INC
260225
11/16/2023
1,138.26
040917
TACOMA SCREW PRODUCTS INC
260226
11/16/2023
4,965.35
027269
THE PART WORKS INC
260227
11/16/2023
803.79
066056
THE SEATTLE TIMES
260228
11/16/2023
6,748.59
075141
TREATMENT EQUIPMENT COMPANY
260229
11/16/2023
6,851.00
074800
TURNSTYLE INC
260230
11/16/2023
450.00
067865
VERIZON WIRELESS
260231
11/16/2023
27.44
067195
WASHINGTON TREE EXPERTS
260232
11/16/2023
2,375.75
075635
WCP SOLUTIONS
260233
11/16/2023
4,165.85
047960
WEAN, GREG
260234
11/16/2023
283.80
069691
WESTERN SYSTEMS
260235
11/16/2023
5,573.88
071634
ZAYO GROUP LLC
260236
11/16/2023
1,840.43
011900
ZIPLY FIBER
260237
11/16/2023
874.49
GrandTotal:
654,731.34
Total count:
127
Page: 3
Packet Pg. 86
7.4
City Council Agenda Item
Meeting Date: 11/21/2023
Approval of payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Kimberly Dunscombe
Department: Administrative Services
Preparer: Lori Palmer
Background/History
Approval of replacement check #65858, payroll checks #65859 through #65863 dated November 3, 2023
for $11,272.25, payroll direct deposit for $856,392.32, benefit checks #65864 through #65868 and wire
payments for $749,404.39 for the pay period of October 16, 2023 to October 31, 2023.
Staff Recommendation
Approval of payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of payments.
Attachments:
11-01-2023 replacement check
benefit checks summary 10-31-2023
payroll earnings summary 10-31-2023
Packet Pg. 87
pyRepChk Replaced Checks Listing Pag�
11/01/2023 3:07PM City of Edmonds
Bank: usbank US Bank
Account: 153595247732
Original check Check date Voided Check Amt DID Amt Paid to
65726 06/20/2023 11/01/2023 4,147.28 0.00 flex NAVIA BENEFIT SOLUTIONS -
Total for bank: 4,147.28 0.00
Total checks: 4,147.28 0.00
Repl check Check date Status Status dat
65858 11 /1 /2023
El
1 original check in this report
Packet Pg. 88
Benefit Checks Summary Report
City of Edmonds
Pay Period: 1,106 - 10/16/2023 to 10/31/2023
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
65864
11/03/2023
bpas
BPAS
5,701.87
0.00
65865
11/03/2023
chap1
CHAPTER 13 TRUSTEE
175.00
0.00
65866
11/03/2023
icma
MISSIONSQUARE PLAN SERVICES
6,157.81
0.00
65867
11/03/2023
flex
NAVIA BENEFIT SOLUTIONS
4,563.50
0.00
65868
11/03/2023
afscme
WSCCCE, AFSCME AFL-CIO
3,038.90
0.00
19,637.08
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
3590
11/03/2023
pens
DEPT OF RETIREMENT SYSTEMS
381,980.60
0.00
3593
11/03/2023
aflac
AFLAC
3,292.80
0.00
3596
11/03/2023
us
US BANK
164,000.84
0.00
3597
11/03/2023
mebt
WTRISC FBO #N3177B1
139,823.17
0.00
3598
11/03/2023
pb
NATIONWIDE RETIREMENT SOLUTION
4,585.00
0.00
3599
11/03/2023
wadc
WASHINGTON STATE TREASURER
35,379.90
0.00
3600
11/03/2023
oe
OFFICE OF SUPPORT ENFORCEMENT
705.00
0.00
729,767.31
0.00
Grand Totals: 749,404.39
0.00
7.4.b
11/1/2023 Packet Pg. 89
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,106 (10/16/2023 to 10/31/2023)
Hour Type Hour Class Description Hours Amount
111
ABSENT
NO PAY LEAVE
8.00
0.00
120
SICK
SICK LEAVE - L & 1
40.00
1,502.72
121
SICK
SICK LEAVE
841.00
36,286.86
122
VACATION
VACATION
1,045.75
52,010.31
123
HOLIDAY
HOLIDAY HOURS
199.00
8,816.77
124
HOLIDAY
FLOATER HOLIDAY
29.00
1,282.72
125
COMP HOURS
COMPENSATORY TIME
251.50
11,383.85
128
HOLIDAY
Holiday Bank WWTP
29.75
1,318.01
129
SICK
Police Sick Leave L & 1
13.00
622.03
150
REGULAR HOURS
Kelly Day Used
196.00
9,047.52
155
COMP HOURS
COMPTIME AUTO PAY
110.16
6,424.35
160
VACATION
MANAGEMENT LEAVE
86.00
6,593.89
170
REGULAR HOURS
COUNCIL BASE PAY
500.00
7,083.30
175
REGULAR HOURS
COUNCIL PAY FOR NO MEDICAL
0.00
3,244.24
190
REGULAR HOURS
REGULAR HOURS
22,181.00
1,006,184.74
191
REGULAR HOURS
FIRE PENSION PAYMENTS
3.00
4,462.19
193
REGULAR HOURS
LIGHT DUTY
36.00
1,587.68
194
SICK
Emerqencv Sick Leave
30.50
1,740.82
210
OVERTIME HOURS
OVERTIME -STRAIGHT
11.25
493.61
215
OVERTIME HOURS
WATER WATCH STANDBY
48.00
3,175.92
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
4.00
495.50
220
OVERTIME HOURS
OVERTIME 1.5
559.75
49,490.10
225
OVERTIME HOURS
OVERTIME -DOUBLE
32.25
3,120.74
400
MISCELLANEOUS
MISC PAY
0.00
200.00
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
1,035.55
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
3,162.02
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
-415.28
601
COMP HOURS
ACCRUED COMP .5
0.25
0.00
602
COMP HOURS
ACCRUED COMP 1.0
108.75
0.00
604
COMP HOURS
ACCRUED COMP TIME 1.5
147.50
0.00
606
COMP HOURS
ACCRUED COMP 2.0
5.25
0.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
333.97
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
245.87
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
54.76
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
201.58
11 /01 /2023 Packet Pg. 90
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,106 (10/16/2023 to 10/31/2023)
Hour Type Hour Class Description Hours Amount
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
113.61
deftat
MISCELLANEOUS
DEFENSE TATICS INSTRUCTOR
0.00
94.36
det
MISCELLANEOUS
DETECTIVE PAY
0.00
138.08
det4
MISCELLANEOUS
Detective 4%
0.00
964.64
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
919.04
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
420.60
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
10,749.46
firear
MISCELLANEOUS
FIREARMS INSTRUCTOR
0.00
487.05
fmla
ABSENT
FAMILY MEDICAL/NON PAID
56.00
0.00
fmis
SICK
FAMILY MEDICAL/SICK
96.00
3,822.00
k9
MISCELLANEOUS
K-9 PAY
0.00
269.53
less
MISCELLANEOUS
LESS LETHAL INSTRUCTOR
0.00
98.73
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
879.94
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
1,477.09
Ig12
LONGEVITY
Longevity 9%
0.00
1,422.60
Ig13
LONGEVITY
Longevity 7%
0.00
1,349.83
Ig14
LONGEVITY
Longevity 5%
0.00
777.69
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
346.28
Iq4
LONGEVITY
Longevity 1%
0.00
1,271.57
Iq5
LONGEVITY
Longevity 3%
0.00
2,792.30
Iq7
LONGEVITY
Longevity 1.5%
0.00
562.08
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
138.08
pfmp
ABSENT
Paid Family Medical Unpaid/Sup
90.50
0.00
pfmv
VACATION
Paid Family Medical Vacation
50.50
2,519.89
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
2,126.15
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
219.02
st
REGULAR HOURS
Serqeant Pay
0.00
164.27
str
MISCELLANEOUS
STREET CRIMES
0.00
219.02
traf
MISCELLANEOUS
TRAFFIC
0.00
262.90
26,809.66 $1,255,792.15
Total Net Pay: $867,664.57
11 /01 /2023 Packet Pg. 91
7.5
City Council Agenda Item
Meeting Date: 11/21/2023
Approval of payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Kimberly Dunscombe
Department: Administrative Services
Preparer: Lori Palmer
Background/History
Approval of check #65869 dated November 3, 2023 for $1,930.87, Holiday Buy Back checks #65870
through #65904 dated November 15, 2023 for $107,486.20, Holiday Buy Back direct deposit for
$20,029.13, payroll checks #65905 through #65907 for $7,649.17, direct deposit for $859,177.62,
benefit checks #65908 through #65914 and wire payments for $866,076.02 for the pay period of
November 1, 2023 to November 15, 2023.
Staff Recommendation
Approval of payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of payments.
Attachments:
benefit checks summary 11-15-2023
payroll earnings summary holiday buy back
payroll earnings summary 11-03-2023
payroll earnings summary 11-15-2023
Packet Pg. 92
Benefit Checks Summary Report
City of Edmonds
Pay Period: 1,107 - 11/01/2023 to 11/15/2023
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
65908
11/20/2023
bpas
BPAS
8,508.63
0.00
65909
11/20/2023
chap1
CHAPTER 13 TRUSTEE
175.00
0.00
65910
11/20/2023
epoa2
EPOA-POLICE
6,762.00
0.00
65911
11/20/2023
epoa3
EPOA-POLICE SUPPORT
1,030.76
0.00
65912
11/20/2023
icma
MISSIONSQUARE PLAN SERVICES
6,157.81
0.00
65913
11/20/2023
flex
NAVIA BENEFIT SOLUTIONS
4,563.50
0.00
65914
11/20/2023
teams
TEAMSTERS LOCAL 763
6,831.00
0.00
34,028.70
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
3595
11/20/2023
awc
AWC
440,498.30
0.00
3601
11/20/2023
us
US BANK
190,231.97
0.00
3602
11/20/2023
mebt
WTRISC FBO #N3177B1
150,884.71
0.00
3604
11/20/2023
pb
NATIONWIDE RETIREMENT SOLUTION
4,585.00
0.00
3605
11/20/2023
wadc
WASHINGTON STATE TREASURER
37,493.17
0.00
3607
11/20/2023
oe
OFFICE OF SUPPORT ENFORCEMENT
705.00
0.00
824,398.15
0.00
Grand Totals: 858,426.85
0.00
7.5.a
0
a
E
0
$D
L_
Q
s
0
0
c
m
c
ca
0
L
M
CL
4-
0
M
0
L
Q
a
Q
M
N
0
N
LO
CU
E
E
n
N
N
Q
s
0
m
c
m
c
m
E
t
0
c�
r
r
Q
11/16/2023 Packet Pg. 93
Hour Type Hour Class
153 HOLIDAY
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,166 (11/13/2023 to 11/15/2023)
Description
HOLIDAY BUY BACK
Hours Amount
2,931.25 171,929.62
2,931.25 $171,929.62
Total Net Pay: $127,515.33
7.5.b
11/16/2023 Packet Pg. 94
Hour Type Hour Class
170 REGULAR HOURS
175 REGULAR HOURS
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,167 (11/03/2023 to 11/03/2023)
Description
COUNCIL BASE PAY
COUNCIL PAY FOR NO MEDICAL
Hours Amount
0.00
1,416.66
0.00
811.06
0.00
$2,227.72
Total Net Pay:
$1,930.87
7.5.c
0
L
Q.
0
CU
i
0
L
Q
Q.
Q
co
N
O
N
M
O
Q
CU
E
E
N
N
C
L
CU
d
0
L
M
CL
Q
11/16/2023 Packet Pg. 95
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,107 (11/01/2023 to 11/15/2023)
Hour Type Hour Class Description Hours Amount
111
ABSENT
NO PAY LEAVE
10.00
0.00
121
SICK
SICK LEAVE
771.25
37,551.54
122
VACATION
VACATION
595.75
28,732.10
123
HOLIDAY
HOLIDAY HOURS
53.50
2,189.31
124
HOLIDAY
FLOATER HOLIDAY
31.00
1,231.98
125
COMP HOURS
COMPENSATORY TIME
161.75
8,376.97
128
HOLIDAY
Holiday Bank WWTP
76.25
3,566.84
129
SICK
Police Sick Leave L & 1
13.00
664.80
131
MILITARY
MILITARY LEAVE
60.00
3,056.19
141
BEREAVEMENT
BEREAVEMENT
71.00
3,215.23
150
REGULAR HOURS
Kelly Day Used
117.00
5,960.76
152
COMP HOURS
COMPTIME BUY BACK
25.75
1,487.36
155
COMP HOURS
COMPTIME AUTO PAY
142.40
7,706.78
160
VACATION
MANAGEMENT LEAVE
53.00
4,321.90
190
REGULAR HOURS
REGULAR HOURS
19,849.25
972,249.01
193
REGULAR HOURS
LIGHT DUTY
17.00
904.91
194
SICK
Emerqency Sick Leave
29.00
1,635.61
210
OVERTIME HOURS
OVERTIME -STRAIGHT
159.50
8,950.23
215
OVERTIME HOURS
WATER WATCH STANDBY
48.00
3,395.16
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
2.00
224.72
220
OVERTIME HOURS
OVERTIME 1.5
594.50
48,943.39
225
OVERTIME HOURS
OVERTIME -DOUBLE
27.00
2,433.10
400
MISCELLANEOUS
MISC PAY
0.00
2,000.00
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
768.84
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
2,779.23
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
-252.20
602
COMP HOURS
ACCRUED COMP 1.0
150.25
0.00
604
COMP HOURS
ACCRUED COMP TIME 1.5
162.25
0.00
606
COMP HOURS
ACCRUED COMP 2.0
7.50
0.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
333.97
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
245.87
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
54.76
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
201.58
crt
MISCELLANEOUS
CERTIFICATION Ill PAY
0.00
113.61
ctr
MISCELLANEOUS
CTR INCENTIVES PROGRAM
0.00
220.00
11/16/2023 Packet Pg. 96
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,107 (11/01/2023 to 11/15/2023)
Hour Type Hour Class Description Hours Amount
deftat
MISCELLANEOUS
DEFENSE TATICS INSTRUCTOR
0.00
94.36
det
MISCELLANEOUS
DETECTIVE PAY
0.00
138.08
det4
MISCELLANEOUS
Detective 4%
0.00
964.64
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
919.04
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
420.60
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
10,749.46
firear
MISCELLANEOUS
FIREARMS INSTRUCTOR
0.00
487.05
fmla
ABSENT
FAMILY MEDICAL/NON PAID
80.00
0.00
fmlc
COMP HOURS
Family Medical Leave -Comp Used
24.00
1,266.82
fmis
SICK
FAMILY MEDICAL/SICK
80.00
3,474.54
hol
HOLIDAY
HOLIDAY
1,426.86
71,536.46
k9
MISCELLANEOUS
K-9 PAY
0.00
269.53
less
MISCELLANEOUS
LESS LETHAL INSTRUCTOR
0.00
98.73
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
879.94
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
1,477.09
Ig12
LONGEVITY
Lonqevity 9%
0.00
1,422.60
Ig13
LONGEVITY
Longevity 7%
0.00
1,349.83
Ig14
LONGEVITY
Longevity 5%
0.00
777.69
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
346.28
Iq4
LONGEVITY
Longevity 1%
0.00
1,225.12
Iq5
LONGEVITY
Longevity 3%
0.00
2,792.30
Iq7
LONGEVITY
Longevity 1.5%
0.00
562.08
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
138.08
pfmp
ABSENT
Paid Family Medical Unpaid/Sup
71.50
0.00
pfmv
VACATION
Paid Family Medical Vacation
42.50
2,311.59
phy
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
2,126.15
sqt
MISCELLANEOUS
ADMINISTRATIVE SERGEANT
0.00
219.02
st
REGULAR HOURS
Serqeant Pay
0.00
164.27
str
MISCELLANEOUS
STREET CRIMES
0.00
219.02
traf
MISCELLANEOUS
TRAFFIC
0.00
262.90
24,952.76 $1,259,956.82
Total Net Pay: $866,826.79
11/16/2023 Packet Pg. 97
7.6
City Council Agenda Item
Meeting Date: 11/21/2023
Snohomish County Jail Contract Extension
Staff Lead: {Type Name of Staff Lead}
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
The contract we have in place with Snohomish County Jail is up for expiration, it allows for a three year
extension. They have requested an extension and we are asking that be approved.
Staff Recommendation
Approve the three year contract extension on consent. The Public Safety and Personnel Committee
approved this to go to consent at the 11/14 meeting.
Narrative
<Type or insert text here>
Attachments:
Agreement_City of Edmonds_2021 Signed
Extension Letter from Snohomish County Jail
Packet Pg. 98
7.6.a
INTERLOCAL AGREEMENT FOR JAIL SERVICES
BETWEEN SNOHOMISH COUNTY AND THE CITY OF F & c., c, ,,%,5
This INTERLOCAL AGREEMENT FOR JAIL SERVICES BETWEEN SNOHOMISH
COUNTY AND THE CITY OF'1-&ch a,A., (this "Agreement"), is made and entered into
this %L\ day o o-a-..� , 2021, by and between SNOHOMISH COUNTY, a political
subdivision of the State of Was iington (the "County"), and the CITY OF CA mg, a,),s , a
municipal corporation of the State of Washington (the "City") pursuant to Chapter 39.34 RCW
and Chapter 70.48 RCW (individually, a "Party" and collectively, the "Parties").
RECITALS
A. The County, through the Snohornish County Sheriff's Office Corrections Bureau
("Corrections") currently maintains and operates a correctional facility known as Snohomish
County Jail (the "Jail"). In order to assist other jurisdictions, the County from time to tirne will
enter into interlocal agreements to confine in the ,Tail persons from other jurisdictions.
B. The County and City each have the statutory power and authority to maintain and
operate a correctional facility and to confine inmates therein.
C. The City from time to time desires to confine in the Jail persons who have been
arrested, detained or convicted by the City of criminal offenses (the "City Inmates"), and the
County is willing to furnish its Jail facilities and personnel in exchange for payment frorn the City
of fees and costs, all as more fully described in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and
for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and the City agree as follows:
1. Purpose of Agreement. This Agreement is authorized by and entered into
pursuant to Chapter 39.34 RCW and Chapter 70.48 RCW. The purpose and intent of this
Agreement is for the County and the City to work together efficiently and effectively in order that
the County may provide the City with Jail Services (the "Services"), as defined in Section 4 below,
based on the rules and conditions set forth in the Jail's policies, procedures, rules and regulations
and in this Agreement and any attachments hereto.
2. Effective Date and Duration. This Agreement shall govern jail services beginning
on January 1, 2021, through December 31, 2023, unless earlier terminated pursuant to the
provisions of Section 12 below, PROVIDED HOWEVER, that the term of this Agreement may
be extended or renewed for up to two (2) additional three (3) year terms by written notice from the
County to the City, PROVIDED FURTHER that each Party's obligations after December 31,
2021, are contingent upon local legislative appropriation of necessary funds for this specific
purpose in accordance with applicable law.
INTERLOCAL AGREEMENT FOR JAIL SERVICES I of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF C �rric�aa.5
Packet Pg. 99
7.ti.a
This Agreement shall be either filed with the Snohomish County Auditor or listed on either
Party's website or other electronically retrievable public source, as provided by RCW 39.34.040
("Effective Date").
3. Administrators. Each Party to this Agreement shall designate an individual (an
"Administrator"), who may be designated by title or position, to oversee and administer such
Party's participation in this Agreement. The Parties' initial Administrators shall be the following
individuals:
County's Initial Administrator:
Jamie Kane, Corrections Bureau Chief
Snohomish County Sheriff's Office
Corrections Bureau
3000 Rockefeller Avenue M/S 509
Everett, Washington 98201
City's Initial Administrator:
Qo\�-
Vl ,IN 'VV�4u
C W, -_S aS Q 6Y; c
Either Party may change its Administrator at any time by delivering written notice of such
Party's new Administrator to the other Party,
4. Scope of Services. As described in this Section 4 and subject to the conditions set
forth in Section 5 below, the County will accept City Inmates for purposes of confinement,
correction, punishment and/or rehabilitation, and hold such City Inmates until such time as they
are lawfully discharged from custody pursuant to law, the terms of a judicial Order of
Commitment, and/or returned to the custody of the City:
4.1 I?fl'ect ol'Ordinance, Policies, Procedures, Rules and Regulations. The Jail
will be administered by the County in accordance with the ordinances, policies, procedures, rules
and regulations of the County and in accordance with the rules and regulations of any agency of
the State of Washington empowered to make rules governing the administration of county jails.
The City and City Inmates shall be subject to the County's ordinances, policies, procedures, rules
and regulations relating to Jail operations, including any emergency security rules imposed by the
County's Administrator, PROVIDED, HOWEVER, that nothing in this Agreement shall be
construed as creating, modifying, or expanding any duty on the part of the County except as
specifically provided herein. Nothing in this Agreement shall be interpreted as a delegation by the
City, or its judicial and law enforcement agencies, to the County of the duty to supervise City
Inmates.
4.2 City Access to City Inmates. The City, its officers, employees, or agents,
may interview City Inmates inside the confines of the Jail subject to necessary operational and
security rules and regulations. Interview rooms will be made available on an equivalent basis to
all jurisdictions with inmates confined in the Jail.
4.3 'Transport of City Inmates. The City shall provide or arrange for
transportation and security of its inmates to and rrorn the Jail, including to and from City in -court
appearances, except when (a) the County determines, in its sole discretion, that emergency
INTERLOCAL AGREEMENT FOR JAIL SERVICES 2 of 12
BETWEEN SNOHOMISI-I COUNTY AND THE CITY OF
Packet Pg. 100
7.6.a
transportation is necessary in order to secure medical and/or psychiatric evaluation or treatment,
or (b) the County determines, in its sole discretion, that transportation is required to support the
orderly operation of the Jail. The City shall attempt to provide the County with at least twenty-
four (24) hours' notice prior to transporting a City Inmate from the Jail.
4.4 Video Court. Upon request, and subject to availability and feasibility, the
County will provide the City with use of the Jail's "Video Court" services, which include, by way
of example but not by way of limitation, the following types of services: use of County video
camera(s), audio technology, and the video courtroom facility; scheduling inmates for appearances
by video; and transporting inmates to and frorn the video courtroom; PROVIDED, HOWEVER,
that the County shall have no liability or obligation for the installation, operation, maintenance,
inspection, repair or replacement of the Video Court equipment operated by the City on City
property.
The County shall have discretion to set the date, time and duration of the City's Video Court. The
County, in its sole discretion, will establish a maximum number of City Inmates for each video
v
courtroorn calendar based upon operational limitations. The County will provide the City with a
N
Video Court Schedule no later than ten (10) days after execution of this Agreement. The County
Mn
may change or cancel the City's Video Court Schedule by providing the City with at -least seven
0
(7) days' written notice. The County will deliver the City's Inmate(s) to the video courtroom by at
c
least thirty (30) minutes prior to the City Inmate(s) hearing time so that the City Inmate(s) may
Y
prepare for the hearing and meet with his or her respective legal counsel.
The City shall provide the County with all paperwork requiring the signature of City Inmate(s) at
c
0
in
least thirty (30) minutes before the start of the City's scheduled Video Court time. In the event of
N
a technical problem that the Parties are unable to repair in a timely manner, the Parties shall work
CCD„
together to reschedule the impacted hearings to be reheard as soon as practicable and at minimum,
within two (2) judicial days.
4.5 1-lealth Care of City Inmates. The County is hereby granted the authority to
seek necessary medical, dental and mental health services for City Inmates without consulting with
the City. The County shall notify the City prior to seeking treatment, unless immediate treatment
is required, in which case, the County will notify the City as soon after the event as reasonably
possible. During "Normal Business Hours", defined as Monday through Friday, fi•orn 8:00 a,m, to
5:00 p.m., the City's point of contact for City Inmate health issues will be as follows:
CA ,% Q_K '1%
`115 -'Y') 1 _ CN a can
Outside Normal Business Hours, the City's point of contact for City Inmate health issues will be
as follows:
INTERLOCAL AGREEMENT FOR JAIL SERVICES 3 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF
Packet Pg. 101
7.ti.a
�J .� - � .�� y S.so•�c��ts
Any failure or error by the County to provide the City with proper notification of medical, dental
and/or mental health services delivered to a City Inmate shall in no way excuse full, complete and
timely payment by the City under Section 6 of this Agreement. The City and the County will
comply with the requirements of the Health Insurance Portability and Accountability Act of 1996
(HIPAA) and County policies and procedures regarding HIPAA.
4.6 Community Corrections. The County does not provide or oversee a
Community Corrections Program or alternatives to confinement.
4.6.1 The term "Community Corrections Program" and "alternatives to
confinement" includes but is not lirnited to: Electronic Home Detention, Work/Education Release,
and Work Crew,
4.6.2 If the City wishes to provide a Community Corrections Program and/or
"alternatives to confinement" options for City Inmates, the City shall not book such City Inmates
into the Snohomish County Jail.
4.7 Administrative Booking. Upon request by the arresting officer or the City's
Administrator and when not otherwise prohibited by statute, court rule or court order, the County
shall administratively book and immediately release a City Inmate. The County further reserves
the right to administratively book and immediately release a City Inmate when, in the sole
discretion of the County's Administrator, the County is unable to accept the City's Inmate for
housing and when such action is not otherwise prohibited by statute, court rule or court order.
5. Conditions of Accet)tauce of City Inmates. The County shall provide Services to
the City subject to the conditions set forth in this Section 5. Should the County, in its sole
discretion, decline to accept or retain custody of a City Inmate for any of the reasons identified in
this Section 5, the County shall notify the arresting officer in person or the City's judicial or law
enforcement agency of the non -acceptance and the reason for the non -acceptance.
Acceptance of a City Inmate into the Jail shall be conditioned upon the following:
5.1 Obligation to Abide by PUIiCICS and Procedures. The City, its officers,
employees and agents shall follow all .Tail policies and procedures.
5.2 Documentation for Legal Basis for Confinement Absent proper
documentation providing a legal basis for confining the City Inmate, the County will have no
obligation to receive the City Inmate into custody. Proper documentation for purposes of this
section means an arrest warrant, judicial Order of Commitment, other order of a court of competent
jurisdiction, or a properly completed Notice of Arrest.
1NTERLOCAL AGREEMENT FOR JAIL SERVICES 4 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OFIr��.��
Packet Pg. 102
7.6.a
5.3 Health Care Clearance. The County will have no obligation to receive into
custody or retain custody of a City Inmate absent a determination, on an ongoing basis, by Jail
staff that the City Inmate (a) is medically and psychiatrically able to be housed in the Jail, and (b)
does not need medical and/or psychiatric attention that would require treatment at a hospital or
other type of health care facility. At all times, the County's Administrator shall have final authority
to determine whether a City Inmate is medically and/or psychiatrically fit for Jail.
5.4 Population Limits. The County shall have the right to return City Inmates
to City custody if the Jail reaches the maximum allowable population level (the "MAPL"). The
MAPL refers to the greatest number of inmates that can be held in the Jail in a safe, secure, and
humane manner. The MAPL applies to the overall number of inmates, but may also be applied to
specific populations of inmates (i.e. security level, medical need, mental health housing, etc.). The
Snohomish County Sheriff, or his or her designee, shall determine, in his or her sole discretion,
the MAPL. Every effort will be made to manage the MAPL, including booking restrictions. In the
event that the MAPL is reached and the County determines that inmates must be removed from
the Jail, priority for removal shall be as follows:
(a) Inmates from out -of -county jurisdictions in reverse order from the date of
execution of the respective jurisdictions' interlocal agreements with the
County; then
(b) Inmates from in -county jurisdictions, including the City, in reverse order
frorn the date of execution of the respective jurisdictions' interlocal
agreements with the County; then
(c) Inmates confined on Snohomish County charges or commitments.
The County's Administrator shall have final authority on MAPL reduction measures, and in the
event the County determines that City Inmates shall be removed from the Jail according to this
priority schedule, the County will provide the City fourteen (14) days' notice to remove City
Inmates.
5.5 Earned Early Release. The County will release City Inmates in accordance
with applicable statutes governing the calculation of jail commitments, including with respect to
earned release time pursuant to Chapter 9.94A.729 RCW and Chapter 9.92.151 RCW,
6. Payment by City.
6.1 Proportional Billing,, The County employs proportional billing practices
when invoicing jurisdictions for Services. Attached hereto as Exhibit A and incorporated herein
by this reference is an explanation of the County's proportional billing practices. Commensurate
with these practices, the City shall be invoiced only its proportionate share of the applicable Fees
and Costs, as defined in Section 6.2 below, for a City Inmate under either of the following
circumstances:
6. l .1 The City Inmate (a) is being held on criminal misdemeanor or gross
misdemeanor charge(s) (whether or not formally arraigned) or on a warrant or court order
INTERLOCAL AGREEMENT FOR JAIL SERVICES 5 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF E \
Packet Pg. 103
7.6.a
issued by the City's municipal court, (b) is not being held on any active County felony
charge, and (c) cannot be removed by a Federal agency without regard to local charges;
OR
6.1.2 The City Inmate is being held (a) on criminal misdemeanor or gross
misdemeanor charge(s) (whether or not formally arraigned) or on a warrant or court order
issued by the City's municipal court, and (b) by the State of Washington for violation of
the Offender Accountability Act, and the City has declined to transfer custody to the State
of Washington.
6.2 Fees and Costs.
6.2.1 The County shall invoice the City a "Booking Fee" for each City
Inmate for whom the County provides Services. For purposes of this Agreement,
"Booking" means the act of registering, screening, and examining inmates for confinement
in the Jail; Administrative Booking pursuant to Section 4.7; inventorying and safekeeping
inmates' personal property; maintaining all computerized records of arrest; performing
warrant checks; and all other activities associated with processing an inmate for
confinement. The Booking Fee is as follows:
2021 Booking Fee
2022 Booking Fee
$128.88
$134,70
6.2.2 The County shall invoice the City a per calendar day "Daily
Maintenance Fee" for each City Inmate for whom the County provides Services. The Dai ly
Maintenance Fee for all City Inmates is as follows:
2021 Daily Maintenance 2022 Daily Maintenance
Fee Fee
$142.63 $187.46
Should the Parties renew this Agreement beyond December 31, 2023, additional annual
increases shall be calculated pursuant to Section 6.2.3,
6.2.3 Beginning January I, 2023, the Booking Fee and Daily Maintenance
Fee listed in Sections 6.2.1 and 6.2.2 shall increase on January 1 of each calendar year
during the term of this Agreement by three (3) percent. The County shall provide the City
notice of the Booking Fee and Daily Maintenance Fee increase by September 1 of each
year. In the event direct cost to the County to provide jail services increases or decreases
by a rate that is more than one (1) percent over the amount of the applicable Booking Fee
and Daily Maintenance Fee, the Parties agree that the costs for the remainder of the term
shall be renegotiated based on actual direct costs.
6.2.4 The County shall invoice the City for all costs incurred for necessary
medical, dental, or mental health services to City Inmates, including, but not limited to, all
medication, durable medical equipment, ambulance fees, and medical, dental, and mental
INTERLOCAL AGREEMENT FOR JAIL SERVICES 6 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF IS
Packet Pg. 104
7.fi.a
health services provided outside the Jail (the "Medical Costs"). The Medical Costs do not
include routine medical examinations, tests, procedures performed at the Jail by Jail staff
or contractors. In addition, the Medical Costs do not include expenses covered by the City
Inmate's health insurance and/or public assistance for injuries suffered while in the custody
of the County. The County will credit amounts received frorn the City Inmate's own health
insurance and applicable public assistance before billing the City.
6.2,5 The County shall invoice the City a "Video Court Fee" for each
scheduled hour of Video Court time. The Video Court Fee per hour is as follows:
2021 Video Court Fee 2022 Video Court Fee
$207.96 $223.12
The County may increase the Video Court Fee upon thirty (30) days' notice to the City.
6.3 Invoicing and Payment. The City shall remain liable for complete and
timely payment of all amounts invoiced. Invoices may be sent monthly, quarterly or on any other
schedule that is mutually convenient to the Parties. Where complete payment is not tendered within
thirty (30) days of the invoice date, the County may charge interest on the outstanding balance at
a rate equal to the interest rate on the monthly County investment earnings, Should the City wish
to dispute the amount of a particular invoice, it will (a) make complete and timely payment on the
outstanding balance, and (b) deliver written notice of the dispute to the County within thirty (30)
days of the invoice date. Failure to properly notify the County of any disputed amounts within
thirty (30) days of the invoice shall constitute an acceptance by the City of all charges contained
therein. Within fifteen (15) days of timely receipt of payment and the City's written notice of
dispute, the County shall review the disputed invoice. Should the County resolve the dispute in
favor of the City, the disputed amounts will be credited towards the City's next billing cycle,
PROVIDED, HOWEVER, that upon termination of this Agreement, the County shall pay out to
the City any such credited amounts. Withholding payrnent of any amount billed, regardless of
whether the City has provided timely written notice of a disputed invoice, will constitute a default
under Section 1 1 of this Agreement.
6.4 Records. Each Party may examine the other Party's books and records to
verify charges. The County shall maintain accurate time and accounting records related to the
Services for a period of three (3) years following final payment.
7. Indemnification/11old Harmless.
7.1 City Held I (armless. The County shall indemnify and hold harmless the City
and its officers, agents, and employees, or any of them from any and all claims, actions, suits,
liabilities, losses, costs, expenses, and damages of any nature whatsoever, by any reason of or
arising out of any negligent act or omission of the County, its officers, agents, and employees, or
any of them relating to or arising out of performing services pursuant to this Agreement. In the
event that any such suit based upon such a claim, action, loss, or damages is brought against the
City, the County shall defend the same at its sole cost and expense; provided that the City reserves
the right to participate in said suit if any principle of governmental or public law is involved; and
INTERLOCAL AGREEMENT FOR JAIL SERVICES 7 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OFC--A— ���a�.s
Packet Pg. 105
7.6.a
if final judgment in said suit be rendered against the City, and its officers, agents, and employees,
or any of them, or jointly against the City and the County and their respective officers, agents, and
employees, or any of them, the County shall satisfy the same.
7.2 County held Harmless. The City shall indemnify and hold harmless the
County and its officers, agents, and employees, or any of thern frorn any and all claims, actions,
suits, liabilities, losses, costs, expenses, and darnages of any nature whatsoever, by any reason of
or arising out of any negligent act or omission of the City, its officers, agents, and employees, or
any of them relating to or arising out of performing services pursuant to this Agreement. In the
event that any suit based upon such a claim, action, loss, or damages is brought against the County,
the City shall defend the same at its sole cost and expense; provided that the County reserves the
right to participate in said suit if any principle of governmental or public law is involved; and if
final judgment be rendered against the County, and its officers, agents, and employees, or any of
them, or jointly against the County and the City and their respective officers, agents, and
employees, or any of them, the City shall satisfy the same.
7.3 Waiver Under Washington Industrial Insurance Act. The foregoing
indemnity is specifically intended to constitute a waiver of each Party's immunity under
Washington's Industrial Insurance Act, Chapter 51 RCW, as respects the other Party only, and
only to the extent necessary to provide the indemnified Party with a full and complete indemnity
of claims made by the indemnitor's employees. The Parties acknowledge that these provisions
were specifically negotiated and agreed upon by them.
8. Liability Related to City Ordinances, Policies, Rules and Regulations. In
executing this Agreement, the County does not assume liability or responsibility for or in any way
release the City frorn any liability or responsibility which arises in whole or in part from the
existence or effect of City ordinances, policies, rules or regulations. If any cause, claim, suit, action
or administrative proceeding is cornmenced in which the enforceability and/or validity of any such
City ordinance, policy, rule or regulation is at issue, the City shall defend the same at its sole
expense and, if judgment is entered or damages are awarded against the City, the County, or both,
the City shall satisfy the same, including all chargeable costs and reasonable attorney's fees.
9. Insurance. Each Party shall maintain its own insurance and/or self-insurance for
its liabilities from damage to property and/or injuries to persons arising out of its activities
associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance
of, or lack thereof of insurance and/or self-insurance shall not limitthe liability of the indemnifying
part to the indemnified Party(s). Each Party shall provide the other with a certificate of insurance
or letter of self-insurance annually as the case may be.
10. Compliance with Laws. In the performance of its obligations under this
Agreement, each Party shall comply with all applicable federal, state, and local laws, rules and
regulations.
11. Default and Remedies.
INTERLOCAL AGREEMENT FOR JAIL SERVICES B of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF E�.truNls
Packet Pg. 106
7.ti.a
1 I.1 Default. If either the County or the City fails to perform any act or
obligation required to be performed by it hereunder, the other Party shall deliver written notice of
such failure to the non -performing Party. The non -performing Party shall have fifteen (15) days
after its receipt of such notice in which to correct its failure to perform the act or obligation at
issue, after which tirne it shall be in default ("Default") under this Agreement; provided, however,
that if the non-performance is of a type that could not reasonably be cured within said fifteen (15)
day period, then the non -performing Party shall not be in Default if it commences cure within said
fifteen (15) day period and thereafter diligently pursues cure to completion.
11.2 Remedies. In the event of a Party's Default under this Agreement, then
after giving notice and an opportunity to cure pursuant to Section 11,1 above, the non -Defaulting
Party shal I have the right to exercise any or all rights and remedies available to it in law or equity.
In addition, if the City fails to make payment on an outstanding invoice within the time to cure and
the City has not disputed the invoice as provided in Section 6.3, the City shall have no further right
under this Agreement to deliver custody to or otherwise house City Inmates at the Jail and shall,
at the County's request, remove all City Inmates frorn the Jail within fourteen (14) days of notice
to do so. Thereafter, the County may, in its sole discretion, accept City Inmates to the Jail if all
outstanding invoices are paid.
12. Early 'Termination.
12.1 Termination by the County_. Except as provided in Section 12.3 below, the
County may terminate this Agreement at any time, with or without cause, upon not less than ninety
(90) days advance written notice to the City. The termination notice shall specify the date on which
the Agreement shall terminate.
12.2 "termination by the City. The City may terminate this Agreement at any
time, with or without cause, upon not less than ninety (90) days advance written notice to the
County and the Washington State Office of Financial Management. The termination notice shall
specify the date on which the Agreement shall terminate, the grounds for termination, and the
specific plans for accommodating the affected jail population.
12.3 Lack of Funding. This Agreement is contingent upon governmental
funding and local legislative appropriations, In the event that funding from any source is
withdrawn, reduced, limited, or not appropriated after the effective date of this Agreement, this
Agreement may be terminated by the County immediately by delivering written notice to the City.
The termination notice shall specify the date on which the Agreement shall terminate.
12.4 Calculation of Costs Due Upon Farly Termination. Upon early termination
of this Agreement as provided in this Section 12, the City shall pay the County for all Services
performed up to the date of termination. The County shall notify the City within thirty (30) days
of the date of termination of all remaining costs. No payment shall be made by the City for any
expense incurred or Services performed following the effective date of termination unless
authorized in writing by the City.
13. Dispute Resolution. In the event differences between the Parties should arise over
INTERLOCAL AGREEMENT FOR JAIL SERVICES 9 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF �mca%-S
Packet Pg. 107
7.6.a
the terms and conditions of this Agreement, the Parties shall use their best efforts to resolve those
differences through their Administrators on an informal basis. If those differences cannot be
resolved informally, the matter shall be referred for mediation to a mediator mutually selected by
the Parties. If mediation is not successful, either of the Parties may institute legal action for specific
performance of this Agreement or for damages. The prevailing Party in any legal action shall be
entitled to a reasonable attorneys' fee and court costs.
14. Notices. All notices required to be given by any Party to the other Party under this
Agreement shall be in writing and shall be delivered either in person, by United States mail, or by
electronic mail (email) to the applicable Administrator or the Administrator's designee. Notice
delivered in person shall be deemed given when accepted by the recipient. Notice by United States
mail shall be deemed given as of the date the same is deposited in the United States mail, postage
prepaid, and addressed to the Administrator, or their designee, at the addresses set forth in
Section 3 of this Agreement. Notice delivered by email shall be deemed given as of the date and
time received by the recipient.
15. Miscellaneous.
15.1 E,,ntire Agreement; Amendment. This Agreement constitutes the entire
agreement between the Parties regarding the subject matter hereof and supersedes any and all prior
oral or written agreements between the Parties regarding the subject matter contained herein, This
Agreement may not be modified or amended in any manner except by a written document executed
with the same formalities as required for this Agreement and signed by the Party against whom
such modification is sought to be enforced.
15.2 Conflicts between Attachments and 'text. Should any conflicts exist
between any attached exhibit or schedule and the text or main body of this Agreement, the text or
main body of this Agreement shall prevail.
15.3 Governing Law and Venue. This Agreement shall be governed by and
enforced in accordance with the laws of the State of Washington. The venue of any action arising
out of this Agreement shall be in the Superior Court of the State of Washington, in and for
Snohornish County or King County. In the event that a lawsuit is instituted to enforce any provision
of this Agreement, the prevailing Party shall be entitled to recover all costs of such a lawsuit;
including reasonable attorney's fees.
15.4 Interpretation, This Agreement and each of the terms and provisions of it
are deemed to have been explicitly negotiated by the Parties, and the language in all parts of this
Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or
against either of the Parties hereto. The captions and headings in this Agreement are used only for
convenience and are not intended to affect the interpretation of the provisions of this Agreement.
This Agreement shal I be construed so that wherever applicable the use of the singular number shal I
include the plural number, and vice versa, and the use of any gender shall be applicable to all
genders.
INTERLOCAL AGREEMENT FOR JAIL SERVICES 10 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OFc�.r� u ��
Packet Pg. 108
7.ti.a
15.5 Severability. If any provision of this Agreement or the application thereof
to any person or circumstance shall, for any reason and to any extent, be found invalid or
unenforceable, the remainder of this Agreement and the application of that provision to other
persons or circumstances shall not be affected thereby, but shall instead continue in full force and
effect, to the extent permitted by law.
15.6 No Waiver. A Party's forbearance or delay in exercising any right or
remedy with respect to a Default by the other Party under this Agreement shall not constitute a
waiver of the Default at issue. Nor shall a waiver by either Party of any particular Default constitute
a waiver of any other Default or any similar future Default.
15.7 No Assignment. This Agreement shall not be assigned, either in whole or
in part, by either Party without the express written consent of the other party, which may be granted
or withheld in such Party's sole discretion. Any attempt to assign this Agreement in violation of
the preceding sentence shall be null and void and shall constitute a Default under this Agreement.
15.8 Warranty of Authority. Each of the signatories hereto warrants and
represents that he or she is competent and authorized to enter into this Agreement on behalf of the
party For whom he or she purports to sign this Agreement.
15.9 Indepenclent C'ontractor. The County will perform all Services under this
Agreement as an independent contractor and not as an agent, employee, or servant of the City. The
County shall be solely responsible for control, supervision, direction and discipline of its
personnel, who shall be employees and agents of the County and not the City. The County has the
express right to direct and control the County's activities in providing the Services in accordance
with the specifications set out in this Agreement. The City shall only have the right to ensure
performance.
15.10 No Joint Venture. Nothing contained in this Agreement shall be construed
as creating any type or manner of partnership, joint venture or other joint enterprise between the
Parties.
15.11 No Separate Entity Necessary, The Parties agree that no separate legal or
administrative entities are necessary to carry out this Agreement.
15.12 Ownersh in of iroperty. Except as expressly provided to the contrary in this
Agreement, any real or personal property used or acquired by either Party in connection with its
performance under this Agreement wi I I remain the sole property of such Party, and the other Party
shal I have no interest therein.
15.13 No Third Party Beneficiaries. This Agreement and each and every
provision hereof is for the sole benefit of the City and the County. No other persons or Parties shall
be deemed to have any rights in, under or to this Agreement.
15.14 Force Ml eure. In the event either Party's performance of any of the
provisions of this Agreement become impossible due to circumstances beyond that Party's control,
INTERLOCAL AGREEMENT FOR JAIL SERVICES I I of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF r X cns�a S
Packet Pg. 109
7.6.a
including without limitation, force majeure, strikes, embargoes, shortages of labor or materials,
governmental regulations, acts of God, war or other strife, that Party will be excused from
performing such obligations until such time as the Force Majeure event has ended and all facilities
and operations have been repaired and/or restored.
15.15 Execution in Counterparts. This Agreement may be executed in two or
more counterparts, each of which shall constitute an original and all of which shall constitute one
and the same agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
above written.
COUNTY;
Snohomish County, apolitical subdivision
of the State of Washington
By
Ken KleinDig itallysigned by Ken
Me: 202102.091700:37ei0800
Name: Dave Somers
Title: County Executive
Approved as to Form:
Deputy Prosecuting Attorney
Approved as to Indemnification and
Insurance:
Digitally signed by Sheila Barker
Sheila Bar e r Date: 2021.02.0414:19:04-08'00'
Risk Management
CITY:
City of C�Kc-no-A-Ls , a Washington
municipal corporation
By
Na e:
Title: in►�i
T'
Approved to Form;
City Attorney
INTERLOCAL AGREEMENT FOR JAIL SERVICES 12 of 12
BETWEEN SNOHOMISH COUNTY AND THE CITY OF Vc*i m Q-4,
Packet Pg. 110
7.6.a
ID1;�fM:3Y17.1
Proportion.►te Billing
The County uses a proportional billing process to calculate fees and charges for each
inmate. As a result, if multiple jurisdictions have an open charge on an individual inmate, the
jurisdictions will each share equally the fees and costs as long as an open charge persists for that
jurisdiction, When a contracting jurisdiction's charge is closed, that jurisdiction drops from the
proportional billing process, and the proportional billing is recalculated without that jurisdiction.
Each day the County shall examine the open charges for each active booking and apply
uniform rules for determining billable charges and identifying the billable jurisdiction,
The procedure employed by the County for determining the billable charges and
responsible jurisdictions is outlined below and references the County's internal billing system. The
procedure continues in sequence through the outlined series of steps only so far as needed to isolate
a billable charge and determine thejurisdiction responsible for payment.
1. Select "Al l Felony Charges." 0
a. If there is more than one felony charge or if there is one felony charge and a c
Washington State Department of Corrections (the "DOC") hold, go to Step 2, Y
b. If there is one felony charge but no DOC hold, do not invoice,
a�
c. If there are no felony charges, go to Step 3.
in
2. Select "Arresting Agency DOC-Parole-Olympia." N
a. If there are no other arresting agency charges and all felony charges are with DOC, N,
invoice DOC.
If there is a DOC hold and additional local charges (that is, charges from
jurisdictions that have an interlocal agreement for jail services with the County), do
not invoice.
If there is a DOC hold and non -local additional charges (that is, charges from
jurisdictions that do not have an interlocal agreement for jail services with the
County), invoice DOC,
Select "All Misdemeanor Charges,"
a. If there is only one misdemeanor charge, invoice the charging jurisdiction.
b. If there is more than one misdemeanor charge from more than one jurisdiction,
invoice each jurisdiction in equal shares, If a jurisdiction has multiple open
misdemeanor charges, the jurisdiction is only invoiced as one element of the
proportional billing process. Snohomish County shall be invoiced its proportional
share where applicable.
Example: If City A has one open misdemeanor and City B has two open
misdemeanor charges, all at the same time, each city is billed for fifty
percent (50%) of the Fees and Costs for that inmate.
Ill
Packet Pg. 111
7.6.a
4. Drop jurisdictions with closed charges.
Example: City X has one open misdemeanor charge, and City Y has
one open misdemeanor charge. City Y's charge is closed. City X is
billed for one hundred percent (100%) of the Fees and Costs for that
inmate from then on.
A-2
A
Packet Pg. 112
Stir-K1FF INTEGRITY DIGNITY COMMITMENT PRIC
Adam Fortney, Sheri
TO: EDMONDS POLICE DEPARTMENT
RE: Interlocal Agreement (ILA) for Jail Services
The Snohomish County wishes to exercise the option to extend this contract for the first
additional term of three (3) years, through 1213112026.
CONTRACT FEES
a) Section 6.2.3: Beginning January 1, 2024, the Booking Fee and Daily Maintenance Fee listed in
Sections 6.2.1 and 6.2.2 shall increase on January 1 of each calendar year during the term of
this Agreement by three (3) percent. The County shall provide the City notice of the Booking
Fee and Daily Maintenance Fee increase by September 1 of each year.
b) Section 6.2.5: The County shall invoice the City a "Video Court Fee" for each scheduled hour of
Video Court time. The County may increase the Video Court Fee upon thirty (30) days' notice to
the City.
Please accept this letter as notice to increase the Booking, Daily Maintenance and Video Court fee as
listed below beginning on January 1, 2024.
Snohomish County Jail Rates
January 1, 2024
Booking
2023 Fees
2024 Fee with 3 % CPI
Increase
Booking Fee
$138.74
$142.90
$4.16
Housing
2023
2024
Flat Rate
$193.08
$198.87
$5.79
Video Court Fee
2023
2024
Video Court Fee
$229.81
$236.70
$6.89
Your contact for contract administration purposes is Bureau Chief Norman Link. He can be reached at (425) 388-
3491. For operational issues, Major Alonzo Downing is your contact. He can be reached at (425) 388-3419.
We continue to strive to provide safe, secure detention services for our community and agency partners, and
appreciate your business.
Sincerely,
Nadia Nikolina
Corrections Finance Supervisor
Administrative Services Bureau
425-388-5327
M/S #606 3000 Rockefeller Ave. Everett, WA 98201 Phone (425) 388-3393 Fax (425) 388-3805 www.sheri Packet Pg. 113
7.7
City Council Agenda Item
Meeting Date: 11/21/2023
City of Lynnwood/Meadowdale Playground Expenditure Request
Staff Lead: Angie Feser
Department: Parks, Recreation & Human Services
Preparer: Angie Feser
Narrative
The cities of Lynnwood and Edmonds and Edmonds School District have an Interlocal Agreement (ILA)
for the Meadowdale Playfields. The ILA outlines shared costs for capital improvements, renovations and
ongoing maintenance. The 2017 Development Agreement (part of the ILA, Attachment #1) identifies an
improvement project of redevelopment of two multipurpose fields, three softball fields and backstops,
perimeter fencing, and walking pathways. The City of Edmonds provided funding by contributing
$500,000 to the softball fields; the entire park project expense was $5,147,155. As a condition of the
current ILA both cities share 50% of the annual maintenance costs of the entire park and 50% of the
revenue generated from park rentals.
The City of Lynnwood recently updated the playground at the park and initially requested $111,492
from the City of Edmonds for 50% of the cost the 2023 amenity replacement project at the Meadowdale
Playfields. Without prior notification or authorization by Edmonds, Lynnwood upgraded the playground
to an inclusive level which significantly increased the project cost. (See Background/History below for
more detail). The City of Lynnwood is now requesting $248,538 from the City of Edmonds based on a
total project cost of $507,077 (Attachment #2 - Playground design and cost). A $10,000 grant from
Snohomish County results in a balance of $497,077 proposed by Lynnwood to be shared equal between
the two cities.
Expenditure Eligibility
There is some question as to whether the playground replacement costs are an eligible expenditure in
the ILA and whether the ILA applies to the entire Meadowdale Playfields park or just the shared
improvement project identified in the 2017 ILA.
The City of Edmonds' legal counsel, Lighthouse Law Group, opinion states "The current (2017) ILA
...clearly states that the shared financial and other responsibilities of the parties specified in the ILA
relate to the defined "Project," which is described in Section 1 as including the redevelopment of two
multipurpose fields, three softball fields, and backstops, perimeter fencing, and walking pathways."
Additional capital improvements to the park requires a revised or new ILA as "there is no provision in
the ILA that commits either Edmonds or Lynnwood to provide any further funding or other support for
additional athletic field or park improvements" (Attachment #3 - legal opinion email). Section 4 of the
ILA states "The Cities, County, or School District may propose additional development plans for the
recreation site after first consulting with the other parties to this Agreement concerning the feasibility of
such development."
Packet Pg. 114
7.7
The City of Lynnwood states the playground expenditure qualifies as parks maintenance. City of
Edmonds staff does not agree that a $500,000 playground replacement and upgrade is considered park
maintenance, but rather a capital project and therefore not eligible as a maintenance expenditure for
which Edmonds has 50% responsibility.
Funding Source
The current adopted 2023 Parks Capital budget does not have a specific allocation for this funding
request of the of $111,492. However, the Civic Park project is anticipate to finish under budget and
there is sufficient REET revenue to cover the requested amount.
Memorandum of Understanding (MOU
As discussed in the October 10th Parks & Public Works Committee a negotiated Memo of Understanding
(MOU) was developed. It states Edmonds will provide to Lynnwood the $111,492 in 2023 and the
remaining balance ($137,046) of the request is a subject of negotiations to renew the 1985 ILA.
(Attachment #1)
Staff Recommendation
The Council authorize the Mayor to execute the attached Memorandum of Understanding and payment
of $111,492 to the City of Lynnwood for Meadowdale Park playground project.
Background/History
During the 2022 Parks, Recreation & Open Space Plan (PROS) development, the City of Lynnwood
submitted a list of potential major capital projects and cost estimates related to the Meadowdale
Playfields to be incorporated in the PROS Plan CIP/CFP. In January 2022, Lynnwood identified the
playground replacement and related ADA parking space and pathway project with a total cost estimate
of $200,000 (Edmonds contribution of $100,000). In April 2022, Lynnwood informed the City the project
was upgraded to an inclusive level and, as a result, there would be additional costs. In May 2022, the
project cost estimate of $507,077 was shared with Edmonds and 50% cost sharing requested.
This request was initially reviewed by the Parks & Public Works (PPW) Committee on June 14, 2022 with
the recommendation for a full Council presentation. Without Council discussion, this item was referred
back to the PPW Committee for further study during the July 5, 2022 regular council meeting
Attachment #5 - June 14, 2022 PPW Cmte Minutes and Attachment #6 - July 5, 2022 Regular Council
Minutes. It was then scheduled for the July 12, 2022 PPW Committee with agenda item developed, but
was eliminated from the agenda prior to the meeting due to a too full committee. This topic was
discussed during the October 10, 202 PPW Committee with the City of Lynnwood Parks Director, Lynn
Sordel, in attendance. Minutes found in Attachment 7 - 2023-10-10 PPW Cmte Mtg Minutes,
Attachments:
Meadowdale Playfields ILA Draft MOU - Cities of Lynnwood and Edmonds
Executed 2017 Meadowdale Playfields Interlocal Agreement
Legal Counsel Opinion on ILA Expenditure Eligibility
20231004CityofEdmondsPlayfieldsPlaygroundMemo
2022-06-14 PPW Cmte Minutes
2022-07-05 City Council Minutes
2023-10-10 PPW Cmte Mtg Minutes
Packet Pg. 115
7.7
Meadowdale Playfield Playground Design and Cost EstimateOpt
Packet Pg. 116
7.7.a
MEMORANDUM OF UNDERSTANDING
by and between
CITY OF EDMONDS, WASHINGTON
and
CITY OF LYNN WOOD, WASHINGTON
THIS MEMORANDUM OF UNDERSTANDING ("MOU") documents the
understanding between the CITY OF EDMONDS, WASHINGTON (hereinafter
"Edmonds") and the CITY OF LYNNWOOD, WASHINGTON (hereinafter "Lynnwood")
regarding the parties' intentions relating to the renegotiation of that certain Interlocal
Agreement entitled Development/Operation Agreement Meadowdale Playfield Site, dated
June 5, 1985 (hereinafter "1985 ILA") between Edmonds, Lynnwood, and Edmonds
School District No. 15, which is set to expire in June 2025.
WHEREAS, the parties have been working cooperatively under the 1985 ILA to
operate and maintain the Meadowdale Playfields for the benefit of the citizens of Edmonds
and Lynnwood, as well as the Edmonds School District No. 15 students; and
WHEREAS, the 1985 ILA provides for the equal sharing of costs between
Edmonds and Lynnwood for the maintenance and operations of the Meadowdale
Playfields; and
WHEREAS, Lynnwood has requested a payment from Edmonds for Two Hundred
Forty -Seven Thousand Dollars ($248,538), the amount that Lynnwood determined was
Edmonds' share of the costs for a recent project to replace the Meadowdale Playfields
playground; and
WHEREAS, the parties have differing opinions regarding the accuracy of defining
this project, which included upgrading the playground equipment to the inclusive level, as
"maintenance" under the 1985 ILA; and
WHEREAS, while the Edmonds City Council agrees that some financial
contribution toward the playground improvement project is appropriate; and
WHEREAS, the parties have conferred and agreed that Edmonds will make a
portion of the requested payment to Lynnwood for the playground improvement project
expenses upon execution of this MOU, and that the parties will commit to entering into
negotiations for the renewal of the 1985 ILA thereafter;
NOW THEREFORE, Edmonds and Lynnwood have entered into this
Memorandum of Understanding to memorialize the following understanding:
1. Upon execution of this MOU, Edmonds will make a payment of One Hundred
Eleven Thousand Four Hundred Ninety -Two Dollars ($111,492) to Lynnwood
1 of 2
Packet Pg. 117
7.7.a
to be used toward the Meadowdale Playfields playground improvement project
costs.
2. The remaining One Hundred Thirty -Seven Thousand Forty -Six Dollars
($137,046) requested by Lynnwood will be a subject of the parties' negotiations
to renew the 1985 ILA between the parties hereto and Edmonds School District
No. 15.
3. The parties agree to enter into good faith negotiations in 2024 to renew the 1985
ILA with the intent to allow Edmonds to have continued programming use of
the Meadowdale Playfields beyond June 2025.
CITY OF EDMONDS
Mike Nelson, Mayor
Date
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
CITY OF LYNNWOOD
Christine Frizzel, Mayor
Date
ATTEST/AUTHENTICATE:
Michelle Meyer, Finance Director
APPROVED AS TO FORM:
Office of the City Attorney Office of the City Attorney
2 of 2
Packet Pg. 118
7.7.b
I INTERLOCAL AGREEMENT
2 BETWEEN
3 EDMONDS SCHOOL DISTRICT and THE CITY OF EDMONDS
4 and THE CITY OF LYNNWOOD for the
5 MEADOWDALE PLAYFIELDS REDEVELOPMENT PROJECT
6
7 THIS INTERLOCAL AGREEMENT ("Agreement"), dated as of 5" JO , 2017,
8 is made and entered into by and between EDMONDS SCHOOL DISTRICT NO. 15
9 ("District") and THE CITY OF EDMONDS ("Edmonds") and THE CITY OF LYNNWOOD
10 ("Lynnwood") for the redevelopment project of the Meadowdale Athletic Complex and
11 Playfields ("Playfields").
12
13 RECITALS
14
15 WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local
16 government units to make the most efficient use of their powers by enabling them to cooperate
17 with other government entities on the basis of mutual advantage and thereby to provide services
18 and facilities in a manner pursuant to forms of governmental organizations that will accord best
19 with geographic, economic population, and other factors influencing the needs and development
20 of local communities; and
21
22 WHEREAS, each of the signatories hereto is a public agency as defined by RCW
23 Chapter 39.34; and
24 WHEREAS, the District owns real property used for school purposes which includes a
25 number of Playfields (referred to as the Meadowdale Playfields or the Playfields) and which is
26 located within the City of Lynnwood at 16700 66th Avenue West, legally described in Exhibit
27 A, attached hereto (the Real Property); and
28 WHEREAS, the District is responsible for the public education of the students in the
29 community, including physical education and athletic activities related to the educational program;
30 and
31
32 WHEREAS, the cities of Edmonds and Lynnwood (collectively referred to as the Cities)
33 have established departments in part for carrying out the purpose of developing and maintaining
34 community athletic and recreation programs; and
35
36 WHEREAS, the District and the Cities are mutually interested in supporting programs for
37 the community in the areas of athletics, recreation and education; and
38
39 WHEREAS, the Cities and the District have recognized for many years that through
40 cooperation, these publicly -owned athletic fields and facilities can be used to meet broader
2017 Meadowdale Playfields Development Agreement
Page 1
Packet Pg. 119
7.7.b
41 community needs for education, recreation and athletic activities than any of the parties can
42 provide separately; and
43
44 WHEREAS, the Cities and the District jointly developed the Meadowdale Playfields in
45 1985 for school, educational, and community use; and
46
47 WHEREAS, the Cities and the District maintain an interlocal agreement which authorizes
48 Edmonds and Lynnwood to jointly operate, maintain, and schedule use of the Playfields and which
49 has a term through June 5, 2025, copy attached hereto as Exhibit B (the 1985 ILA); and
50
51 WHEREAS, Lynnwood and the District entered into an interlocal agreement which
52 extends Lynnwood's use rights and obligations under the 1985 ILA to operate, maintain, and
53 schedule use of the Playfields until 2065, copy attached hereto as Exhibit C; and
54
55 WHEREAS, the Cities and the District intend to review the 1985 ILA regarding the
56 scheduling, maintenance, fees, and facility rules and restrictions at the Playfields; and
57
58 WHEREAS, the Cities and the District with additional grantors are participating to share
59 the cost of redevelopment of the Playfields as outlined in this Agreement;
60
61 NOW, THEREFORE, the District, Edmonds and Lynnwood hereby agree as
62 follows:
63 1. The purpose of this Agreement is to define the rights and responsibilities of
64 the District, Edmonds and Lynnwood with regard to design, construction, and funding for
65 the project, which includes the redevelopment of two (2) multipurpose fields, three (3)
66 softball fields, backstops, perimeter fencing, and walking pathways (depicted in Exhibit D,
67 attached hereto) of the Playfields for continued use by the parties for education and
68 recreation purposes (the "Project"). All improvements will meet or exceed the 2010
69 American with Disabilities Act requirements.
70
71 2. The District owns the Real Property that is the subject of this Agreement. This
72 Agreement does not contemplate the transfer of ownership of the Real Property, nor to limit
73 the District's ability to comply with its statutory obligations regarding the use and
74 disposition of school property pursuant to RCW 28A.335. By operation of this Agreement,
75 Edmonds and Lynnwood do not acquire any ownership interest in and disclaim any interest
76 to the Playfields and the Real Property, which are and will remain the District's property.
77
78 3. The District agrees to make the Playfields on the Real Property available for
79 redevelopment by the parties and agrees that the athletic fields and facilities comprising the
80 Playfields are intended primarily for school and educational purposes and are for the benefit of
81 students and the school age population that reside within the District.
82
83 4. The District, Edmonds and Lynnwood recognize that the entirety of the
84 Playfields site has a 6f boundary designated by the National Park Service dedicating it to
85 recreational use, as depicted on Exhibit E, and any existing or future non -recreational uses
86 such as the installation of cell towers and antennas must be mitigated to properly convert
2017 Meadowdale Playfields Development Agreement
Page 2
Packet Pg. 120
7.7.b
87 the use by approval of the Washington State Recreation and Conservation Office.
88
89 5. The Cities and District agree to work closely with the surrounding community
90 in the design and approval of Project development.
91
92 6. Lynnwood will serve as the project manager for design and as the
93 construction agent for the Project, for the purpose of initially incurring all expenses for all
94 elements of the construction of the joint facility, including but not limited to architect and
95 engineering fees, site development/construction fees, processing change orders, if any,
96 Washington State sales tax, and securing permits. The Project shall be constructed and
97 performed in accordance with all state and local laws, regulations, policies and standards. All
98 construction contracts shall be procured through a formal competitive bidding process consistent
99 with applicable State law.
100
101 7. The Cities and District agree that no award of a construction contract for the
102 Project will be authorized until such time as all of the parties have approved the final plans,
103 specifications and cost estimates for the Project. The District shall have final approval of
104 the Project design including materials to be used in construction. The District expressly
105 disclaims any representation or warranty that such design, plans, and specifications are
106 suited for the uses and purposes intended by the Cities. The construction contract for the
107 Project shall include reasonable warranties from the persons or entities providing labor,
108 goods or professional services to complete the Project construction.
109
110 8. Upon completion of construction of the Project, the District agrees to
111 continue to make available the Playfields to Lynnwood and Edmonds to schedule, maintain
112 and use in accordance with the 1985 ILA, attached as Exhibit B, the extension agreement
113 attached as Exhibit C, or any subsequent agreement.
114
115 9. The District and Cities agree to jointly plan for additional capital expenditures
116 for maintenance and replacement costs for the Playfields.
117
118 10. Lynnwood will form a collaborative partnership with the District, Edmonds,
119 Snohomish County, Snohomish County Tourism Promotion Area, and the State of
120 Washington Recreation and Conservation Office to fund the redevelopment of the Playfields
121 for educational, recreational, and community athletic use.
122
123 11. The District agrees to contribute capital funds in the amount of One Million
124 Dollars and zero cents ($1,000,000.00) towards the redevelopment of the two (2)
125 multipurpose fields and related perimeter backstops, safety netting and fencing, walkways
126 and ADA improvements. Payment will be made to Lynnwood as provided in Paragraph 17
127 below.
128
129 12. Edmonds agrees to contribute capital funds in the amount of Five Hundred
130 Thousand Dollars and zero cents ($500,000.00) towards the redevelopment of perimeter
131 backstops, safety netting and fencing, walkways and ADA improvements of the two (2)
132 multipurpose and three (3) softball fields, except as stated in Paragraph 15 below. Payment
133 will be made to Lynnwood on a reimbursement basis as provided in Paragraph 17 below.
134
2017 Meadowdale Playfields Development Agreement
Page 3
Packet Pg. 121
7.7.b
135 13. Lynnwood agrees to contribute capital funds in an amount up to Two Million
136 Five Hundred Ninety -Seven Thousand One Hundred Fifty -Five Dollars and zero cents
137 ($2,597,155.00) towards any expenses related to the Project, except as stated in Paragraph
138 15 and 16 below.
139
140 14. Lynnwood agrees to contract, bill for reimbursements, and properly account
141 for additional Project grant funding from the State of Washington Recreation and
142 Conservation Office contribution of capital funds in the amount of $750,000, Snohomish
143 County contribution of capital funds in the amount of $200,000, and Snohomish County
144 Tourism Promotion Area contribution of funds in the amount of $100,000. No such contract
145 or other grant funding approval may impose any restriction on the Real Property without
146 the District's review, consent, and written approval.
147
148 15. The parties acknowledge that (1) the bid package for the construction of the
149 Project will include a base bid option that includes use of SBR infill material, and two
150 alternate bid options that include use of other infill material, (2) each of the Cities will have
151 an opportunity to review bids and to recommend a bid option for the Project to the District,
152 and (3) in accordance with Paragraph 7 above, the District has the authority to consider the
153 bids and recommendations of the Cities and to approve the Project's final design. If a bid
154 option that includes use of non-SBR infill material is selected, then each party that
155 recommended (in the case of the Cities) or approved (in the case of the District) such non-
156 SBR bid option shall be responsible, jointly or severally, to pay the difference between the
157 bid amount for the SBR infill material and the bid amount for the other infill material in the
158 selected bid.
159
160 16. In the event that the total cost of the Project exceeds the District's contribution
161 amount under Paragraph 11, Edmonds' contribution amount under Paragraph 12 and this
162 Paragraph 15, Lynnwood's contribution amount under Paragraph 13 above, and the grant
163 funding described in Paragraph 14, Lynnwood shall recommend value -engineering
164 solutions to mitigate the excess costs, and submit the recommendations to the District and
165 Edmonds for their respective approvals, which approvals shall not be unreasonably
166 withheld. If the value -engineering solutions do not completely mitigate any excess costs,
167 Lynnwood shall be responsible for negotiating with the District and Edmonds an addendum
168 to the Agreement for the provision of additional funds from the parties that will cover the
169 excess costs. In the event that the total cost of the Project is less than the District's
170 contribution amount under Paragraph 11, Edmonds' contribution amount under Paragraph
171 12 and Paragraph 15, Lynnwood's "up to" contribution amount of $2,597,155.00 under
172 Paragraph 13, and the grant funding described in Paragraph 14, Lynnwood shall receive the
173 benefit and shall pay less than the full $2,597,155.00 stated in Paragraph 13.
174
175 17. Lynnwood will bill the District and Edmonds for their shares of the Project
176 costs under this Agreement as follows:
177
178 17.1 Upon the award of the contract for the construction of the Project,
179 Lynnwood shall invoice the District for $500,000.00, and upon fifty percent (50%)
180 completion of the construction of the Project, Lynnwood shall invoice the District for the
181 remaining $500,000.00 owed by the District; and
182
2017 Meadowdale Playfields Development Agreement
Page 4
Packet Pg. 122
7.7.b
183 17.2 Upon completion of the construction of the Project, Lynnwood shall invoice
184 Edmonds for $500,000.00 or such other amount as is due from Edmonds under Paragraph
185 15 above.
186
187 The District and Edmonds shall pay the invoiced amounts to Lynnwood within thirty (30)
188 days of the date of the respective invoices to each entity. Any undisputed amount not paid
189 by the date due shall bear interest at the rate of one percent (1 %) per month.
190
191 18. If the Cities' and District's representatives are unable to come to an
192 agreement in the administration of this Agreement and/or any dispute involving this
193 Agreement, including payment of assessments, the matter shall be referred to the Cities'
194 Mayors and the District's Superintendent for resolution within thirty (30) days' notice from
195 the Contract Administrator of the existence of a dispute. Should agreement not be reached
196 among the Mayors and the Superintendent within sixty (60) days' notice from the Contract
197 Administrator of the dispute, the parties shall submit the dispute to a mutually agreed upon
198 private arbitrator for binding resolution. In the event the parties cannot agree on an
199 arbitrator, one may be appointed by the presiding Judge of the Snohomish County Superior
200 Court, with costs of arbitration borne equally. The prevailing party shall be entitled to
201 recover reasonable attorneys' fees and costs related to said arbitration.
202
203 19. The term of this Agreement shall commence upon filing with the County
204 Auditor or upon listing the Agreement by subject on the District's web site or other
205 electronically retrievable public source in accordance with RCW 39.34.040 following
206 mutual execution (the "Effective Date") and shall expire upon Project close-out or when the
207 parties have completed all obligations under this Agreement, whichever occurs last.
208
209 20. Pursuant to RCW 39.34.030(4)(a), the District, Edmonds, and Lynnwood
210 hereby appoint the District's Executive Director of Business and Operations as the
211 "Administrator", who will be responsible for administering the District's responsibilities
212 under this Agreement and shall take such action as is necessary to ensure this Agreement is
213 implemented in accordance with its terms.
214
215 21. Pursuant to RCW 39.34.030(4)(a), the District, Edmonds, and Lynnwood
216 hereby appoint the City of Lynnwood's Parks, Recreation & Cultural Arts Director as the
217 "Administrator", who will be responsible for administering Lynnwood's responsibilities
218 under this Agreement and shall take such action as is necessary to ensure this Agreement is
219 implemented in accordance with its terms.
220
221 22. Pursuant to RCW 39.34.030(4)(a), the District, Edmonds, and Lynnwood
222 hereby appoint the City of Edmond's Parks, Recreation, and Cultural Services Director as
223 the "Administrator", who will be responsible for administering Edmonds' responsibilities
224 under this Agreement and shall take such action as is necessary to ensure this Agreement is
225 implemented in accordance with its terms.
226
227 23. This Agreement does not create a separate legal or administrative entity, and
228 consequently is being administered in accordance with RCW 39.34.030(4).
229
230 24. The parties shall maintain records necessary to carry out the purposes of this
2017 Meadowdale Playfields Development Agreement
Page 5
Packet Pg. 123
7.7.b
231 Agreement in accordance with generally accepted accounting principles. Such records shall be
232 available during normal working hours for the review of the respective parties, their accounting
233 representatives or the State Auditor.
234
235 25. Lynnwood, Edmonds, and the District each respectively agree to indemnify,
236 defend, and hold harmless each of the other parties from any claims, lawsuits, costs, and
237 judgments arising as a result of their respective negligent or otherwise wrongful acts or
238 omissions, or the acts or omissions of their respective agents, employees, contractors, or
239 officials, in any way related to the Project funding, design, construction, and material selection
240 under this Agreement. The indemnification obligations of the parties are several, and not joint,
241 as to their respective negligence or breach of this Agreement.
242
243 26. This Agreement and all questions concerning the capacity of the parties,
244 execution, validity (or invalidity), and performance of this Agreement, shall be interpreted,
245 construed and enforced in all respects in accordance with the laws of the State of
246 Washington. This Agreement has been negotiated and drafted by all parties and is not to be
247 construed in favor of any party.
248
249 27. Except as provided in the 1985 ILA, as amended, this Agreement represents the
250 entire agreement between the District and the Cities with respect to the Project. This Agreement
251 shall not be amended except in writing mutually agreed to and executed by the Cities and the
252 District. To the extent of any conflict between the terms and conditions of this Agreement and the
253 1985 ILA, this Agreement shall govern and control the rights and obligations of the parties with
254 respect to the Project.
255
256 28. Nothing herein shall be interpreted to create any right or liability with respect to
257 any person or entity not a party to this Agreement.
258
259 29. The parties are independent entities and nothing in this Agreement creates any
260 agency relationship. None of the parties to this Agreement shall be construed to be an officer,
261 agent or employee of any of the other parties.
262
263 30. All notices required to be served or given in accordance with the terms of this
264 Agreement shall be hand delivered or mailed via the U.S. Postal Service, postage pre -paid, to the
265 following addresses of record, or to such persons and addresses as the respective party may
266 designate in writing in the future:
267
268
Edmonds School District #15
Executive Director of Business and Operations
20420 68th Ave. West
Lynnwood, WA 98036-7400
City of Edmonds
Director of Parks, Recreation and Cultural Services
700 Main Street
Edmonds, WA 98020
2017 Meadowdale Playfields Development Agreement
Page 6
Packet Pg. 124
7.7.b
City of Lynnwood
Director of Parks, Recreation and Cultural Arts Department
PO Box 5008
Lvnnwood, WA 98046-5008
269
270 31. This Agreement may be executed in several counterparts, all of which taken
271 together shall constitute the entire agreement between the parties hereto. If any provision of this
272 Agreement is determined to be invalid under any applicable statute or rule of law, it is to that
273 extent to be deemed omitted, and the balance of the Agreement shall remain enforceable.
274
275
276
[Signatures on following page]
2017 Meadowdale Playfields Development Agreement
Page 7
Packet Pg. 125
7.7.b
f
IN WITNESS WHEREOF, the parties have executed this Agreement as ofthe day and
year li-st written above.
EDMONDS SCHOOL DISTRICT NO. 15
SI;PI?ItINTENDENT KR "I r'MeDUFFY
APPROVED AS TO FORM:
Kristine It. Wilson of Perkins Coic l.l,l'
Attorneys for the School District
CITY OF LYNNNVOOD
MAYOR NICOLA SMITH
ATTESPAUTHENTICATE:
Sonja Springer, Finance Director
APPROVED AS TO FORM:
l6scnnary Larson, City Attorney•
s
CITY OF EDMONDS
MAYOR DAVE EARLING
ATTESPAUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Pg. 126
7.7.b
277
278
279 IN WITNESS WHEREOF, the parties have executed this Agreement as ofthe day and
280 year first written above.
281
282
EDMONDS SCHOOL DISTRICT NO. 15
SUPERINTENDENT KRISTINE McDUFFY
APPROVED AS TO FORM:
Kristine R. Wilson of Perkins Coie LLP
Attorneys for the School District
CITY OF LYNNWOOD
MAYOR NICOLA SMITH
ATTEST/AUTHENTICATE:
Sonja Springer, Finance Director
APPROVED AS TO FORM:
Rosemary Larson, City Attorney
CITY OF EDMONDS
MAYOR DAVE EARLING
AT T/A NTICATE:
i
Cott Passey, City _9elk
Alel'141WED AS TO F
Office of the City Attorney
2017 Meadowdale Playfields Development Agreement
Page 8
Packet Pg. 127
7.7.b
277
278
279
280
281
282
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first written above.
EDMONDS SCHOOL DISTRICT NO. 15
SUPERINTENDENT KRISTINE McDUFFY
APPROVED AS TO FORM:
Kristine R. Wilson of Perkins Coie LLP
Attorneys for the School District
CITY OF LYNNWOOD
MAYOR NICOLA SMITH
ATTEST/AUTHENTICATE:
So ja Spri ger, Fin nee Director
APP OVED AS jTO FORM:
('L _c r- %.--
Rosemary rson, City Attorney
CITY OF EDMONDS
MAYOR DAVE EARLING
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
2017 Meadowdale Playfields Development Agreement
Page 8
Packet Pg. 128
7.7.b
283 EXHIBIT A
284
285 EDMONDS SCHOOL DISTRICT NO. 15
286 Meadowdale Athletic Complex & Plavfields
287
288 Legal Description
289 Tracts 82,83, 107 and 108, Meadowdale Beach, according to plat thereof recorded in Volume 5
290 of Plats, page 38, records of Snohomish County, Washington and adjacent to vacated 68th Ave
291 West.
292
2017 Meadowdale Playfields Development Agreement
Page 9
Packet Pg. 129
7.7.b
293
294
295
296
EXHIBIT B
1985 ILA Agreement
2017 Meadowdale Playfields Development Agreement
Page 10
Packet Pg. 130
7.7.b
eati'•�'-11-
bjSfgS._
RECEIVED, Is �bxl
JUN 2 51985
L"afte Offices
DEVELOPMENT/OPERATION AGREEMENT
MEADOWDALE PLAYFIELD SITE
WHEREAS, each of the subscribed signatbries hereto is a public
agency as defined by RCW Chapter 39.34;
WHEREAS, each of the subscribed signatories desire and agree to
enter into a joint action and to cooperate with each other for the
purpose of developing, operating, maintaining, and scheduling a
recreation-site;and;
WHEREAS, Edmonds School District No. 15 owns approximately
twenty five (25) acres located at 66th Avenue West and 168th Street
S.W., and has indicated said acres to be called "Meadowdale Playfield
Site," and
WHEREAS, the Cities of Edmonds and Lynnwood, Snohomish County,
and Edmonds School District No. 15 have identified a need for parks
and recreation sites that will accord best with geographic, economic,
population, and other factors influencing the development of the local
communities, and;
WHEREAS; Edmonds School District has identified the need for
additional athletic fields in this area to enhance the District's
educational program;
NOW THEREFORE, the parties do agree as follows:
1. The Edmonds School District No. 15 agrees to make the
property available for development by the agencies identified in this
Agreement for consideration of use of the fields for school
district -sponsored educational activities. The Cities of Lynnwood,
Edmonds, and Snohomish County intend to establish the responsibility
of each party to this agreement for the development, operation,
maintenance, and scheduling of the recreation site.
2. The drawing dated March; 1985, entitled "Master Plan,"
adopted by the Councils of Lynnwood and Edmonds, Snohomish County's
Parks and Recreation Advisory Board and County Council, and Edmonds
School District No. 15, is hereby made a part of this Agreement. The
plan outlines development on the twenty five -acre site and ccnsiders
future developments and scheduling of adjacent School District
property: Meadowdale Elementary, Meadowdale Middle School, and
Meadowdale High School.
3. The Cities, County and School District agree that no call for
bids will be authorized for each phase of the construction until such
2017 Meadowdale Playfields Development Agreement
Page 11 P
Packet Pg. 131
7.7.b
time as all agencies have approved the final
cost estimate for each phase. Also that no
contract shall be made until approved by all
plans, specifications and
award of a construction
agencies.
4. The Cities, County, or School District may propose additional
development plans for the recreation site after first consulting with
the other parties to this Agreement concerning the feasibility of such
development. The costs of preparing such development plans will be
borne entirely by the initiating agency unless a written agreement to
share such costs is approve by all parties prior to the incurring of
any costs. Development plans for the recreation site shall be first
approved by the other agencies prior to initiating construction,
improvement or installation. The preparation of proposed development
plans does not obligate the initiating agency to proceed with
construction.
5. The Cities shall bear the costs of construction. Snohomish
County will contribute $150,000 in 1984/85 and additional amounts, as
is later determined. The Cities of Lynnwood and Edmonds will each
contribute $120,000 per year for five years for construction of the
project.
6. The City of Lynnwood will serve as the construction agent for
the purpose of initially incurring all expenses for all elements of
the construction of the joint facility, including but not limited to
architect and engineering fees, site development/construction fees,
Washington State sales tax, etc.
The Parks and Recreation Director of Lynnwood will act as the
Construction Administrator. The Edmonds Parks and Recreation Director
will act a Construction Administrator in the absence of the Lynnwood
Parks and Recreation Director.
7. The City of Lynnwood shall bill the City of Edmonds and
Snohomish County for their share of the project costs in accordance
with the amounts listed in Section 5. Lynnwood shall keep appropriate
books and accounts covering all construction related costs for review
or audit by the agencies.
8. The Cities will share equally the costs and responsibility of
maintenance, and divide the maintenance and operation responsibility
as each phase of the project is completed. The Cities will each
account for the costs of maintenance and operation of the playfields
and adjust responsibilities annually if they are not equal. The
School District will pay for the costs of field preparation for the
District's use. A detailed maintenance agreement will be developed
after the fina•1 master plan is accepted by all cities and an agreement
is reached on the phases of the project's development.
2017 Meadowdale Playfields Development Agreement
Page 12 Page 2
Packet Pg. 132
7.7.b
9. If it is prudent to close or reduce scheduled use of a field
because of severe adverse weather conditions or other unforeseen
causes, the agencies involved shall confer and agree concerning
reduced use.
10. If the Cities''Parks and Recreatibn Departments and the
District's representative are unable to come to an agreement in the
administration of this Agreement and/or any dispute involving this
Agreement, including payment of assessments or making good on
maintenance agreements, the matter shall be referred to the Cities'
Mayors and the District's Superintendent for resolution. Should
agreement not be reached among the Mayors and the Superintendent, the
Cities and the District will each appoint an arbitrator at their
respective expense. The three arbitrators will be given a designated
time to arrive at a decision which shall be binding on all parties.
11. At least once a year, or upon written request of any party,
this Agreement shall be reviewed by all parties' representatives for
the purpose of reconsidering the equitable distribution of the
responsibilities of each party. Recommendations for amendments shall
be made to the Cities' Mayors and the District's Superintendent and
presented to the Cities' Councils and the'School Board for approval.
12. The Cities and the District, but not the County, shall
indemnify and hold harmless each of the other parties including the
County, to this Agreement and their respective officers, agents and
employees, from any and all loss, damage, liability or expense,
including expense of litigation, resulting from any actual or alleged
injury to any person or firm or to such person or firm's property,
caused by or resulting from any act or omission of the party which
constructs, maintains, or designs any facility or from any act or
omission which occurs as a result of the use of any area or facility
by the party or its guest or invitee. It is the intent of the parties
that each party bear, and indemnify the other parties, from all
claims, costs or loss which relate to that particular party's use, the
use of its guests or invitees and the party's design, construction, or
maintenance of any area or facility. Joint use, design, construction
or maintenance shall result in indemnification by such parties of all
parties not participating in such- joint use, design, construction or
maintenance. Participation by any party by the payment of funds alone
under this Agreement shall not be "used" for the purposes of this
paragraph. It is the stated intent of the parties that the County's
liability under this contract be limited to the amount of its monetary
contribution and that the County shall be liable for no other cost,
charge, claim or liability of any kind.
13. The Cities and the District shall agree on a set of policies
2017 Meadowdale Playfields Development Agreement Page 3
Page 13
Packet Pg. 133
7.7.b
for use of the facilities. Attached in Appendix "A" are policies and
procedures for the fields.
14. Each agency, in the use of the areas and facilities shall be
responsible for the damage caused by the acts of its officers, agents,
employees, guests, invitees," or visitors that use the facilities, not
to include normal wear and tear. The costs or repairs or replacement
due to vandalism will be shared equally by the Cities.
15. The Cities may assess and collect fees from
participants for any activity held on the site. Edmonds and Lynnwood
will agree on a schedule of fees and charges annually.
16. The Cities or District will furnish and supply all
expendable materials necessary for carrying on their activity at the
facility.
17. Scheduling procedures:
A. The Cities will jointly schedule use of the site with each
agency receiving equal time for scheduling community programs.
Schedules will be coordinated to assure maximum use of the facility.
B. Scheduling will be based on three seasonal time periods,
i.e., Winter - January through March; Spring/Su�-mner - April - August;
and Fall - September through December.
C. School District programs will receive priority use of the
site during the normal school year (September through May), up to 6:00
p.m., Monday through Friday. Scheduling of school programs after 6:00
p.m. will be coordinated with other community programs.
D. Actual scheduling procedures, i.e., field use applications,
rental fees, scheduling dates, supervision of activities, group
priorities, etc., will be jointly developed and coordinated by staff
from both Cities.
E. The District will not pay field rental fees for its use of
the facilities for educational purposes. The District will be
assessed for field lighting costs and field preparation done by the
Cities' maintenance crews (lining, dragging, placement of bases,
etc .) .
F. The Cities and the District will maintain records that will
2017 Meadowdale Playfields Development Agreement page 4
Page 14
Packet Pg. 134
7.7.b
make clear the lines of responsibility and liability of the scheduling
agencies.
18. This Agreement.shall be ir effect for forty. (40) years from
this date or until terminated by a majority vote of the parties,
except as provided for in 18.c., or mutually amended in writing in the
same manner as this agreement was executed.
a. Should either of the Cities or the County unilaterally wish
to withdraw from this Agreement, they shall do so only after having
given the other parties written notice of intent to terminate at least
one hundred eighty (180) days prior to such action.
b. Unilateral withdrawal from this Agreement gives the
withdrawing party no rights to recover any portion of its investment
in the site or to use any portion of the site. Ownership of any
improvement other than portable equipment items shall be vested in the
District subject to such rights as shall be agreed upon in writing
prior to the initiation of such improvements.
C. If the District terminates this Agreement before its full
term, the District will give the Cities and the County one hundrec?
eighty (180) days notice of its intent and will reimburse the Cities
and the County for the amortized value of the development costs and
costs of improvements. Value shall be calculated by using the
formula:
Years Agreement in Force
X Replacement Value of All project
40 costs at the time of termination.
19. If a negative Declaration for Environmental Impacts is not
approved, and conditions or mitigations are imposed in accordance with
the State Environmental Protection Act that would impose greatly
increased costs not anticipated by this Agreement, any party may
withdraw from this Agreement without penalty.
2017 Meadowdale Playfields Development Agreement page 5
Page 15
Packet Pg. 135
7.7.b
r�l
20. If any action, subsection, sentence, clause, or phrase of
this Agreement is for any reason held to be unconstitutional or
illegal, such decision shall not affect the validity of the remaining
portions of this Agreement. This Agreement shall be filed with the
City Clerks, Snohomish County Auditor, and the Secretary of State.
DATED this 5th day of June 1985..
CITY OF EDMONDS:
Mayo4&fm-'o ds
CITY OF LYNNWOOD:
�^ F
Mayyk�of Lynnwood
EDMONDS SCHOOL DISTRICT NO. 15
P6k�( gales
Su e ntendent of Schools
SNOHOMISH C0U
T�-fOSdAa c
CE7, CUT IV
nty-ExecLL-iv'�IN
n1je'j-(d
J
J
2017 Meadowdale Playfields Development Agreement
Page 16
1989
Page 6
Packet Pg. 136
7.7.b
APPENDIX A
MEADOWDALE PLAY FIELDS
FACILITY USE REGULATIONS
JANUARY, 1985
1. Alcoholic beverages and drugs are prohi-bited-at the complex, and smoki
is prohibited on the playing fields.
2. No golfing is permitted on the site unless approved by the Parks and
Recreation Department.
3. Motorized vehicles are to be parked only in designated parking areas a
are prohibited on the fields.
,. 4. Pets must be on leash at all times except as may be permitted for spec
events approved by the Parks and Recreation Department.
5. No person shall engage in the sale of merchandise or services or oper2
a concession without approval of the Parks and Recreation Department.
6. No person shall mutilate, deface, or damage any facility improvements.
_ All litter shall be disposed of in designated receptacles.
7. Youth organizations will not be permitted to utilize the facilities
-: without adequate adult supervision at all times.
8.- All organizations, groups, and/or Individuals utilizing the faci l i ti e:
must leave them in satisfactory condition. Failure to do so will rest
in additional maintenance costs charged to the organization, group, of
individuals responsible for additional clean-up.
9. The Parks and Recreation Department reserves the right to cancel any
facility use permit for just cause or to amend the procedures set fors
In this document at any time.
10. The Parks and Recreation Department is not responsible for accidents,
injuries, or loss of property.
11. Misuse of park facilities or failure to conform with these regulation!
will be sufficient gro-unds for immediate permit suspension and/or den -
of future applications.
12. The groups using the facilities agree to hold harmless the cities of
Edmonds and Lynnwood, Edmonds School District, and Snohomish County fl
and against any and all claims for damages resulting from death, persl
injury, or property loss or damage suffered or claimed to have been -
suffered by any person whatsoever and rising out of any act or omissii
of an applicant and/or its agents during use of facilities.
13. Umpires and/or referees, shall be the final -authority for governing
behavior during scheduled activities.
2017 Meadowdale Playfields Development Agreement
Page 17
Packet Pg. 137
7.7.b
MEADOWDALE PLAY FIELDS FACILITY USE REGULATIONS
Page 2
14. Anyone whose action jeopardizes safety or engages in abusive or
belligerent behavior will be disqualified from play and barred from the
facility.
15. The Facility Supervisor is -responsible for the total operation of the
complex and makes the final decisions regarding facility use.
MD/kw
0829R
.
2017 Meadowdale Playfields Development Agreement
Page 18
Packet Pg. 138
A
7.7.b
__.___ Pg. 139
7.7.b
297
298
299
300
EXHIBIT C
Lynnwood — District ILA Extension
2017 Meadowdale Playfields Development Agreement
Page 20
Packet Pg. 140
7.7.b
Return Name & Address
w��uneiAwnWim�uw�ii
Document Title(s)
Reference Number(s) of Related Document(s)
Grantor(s)
Grantee(s)
�
C.
CA,
Additional Reference #'s on Page
Additional Grantors on Page _
Additional Grantees on Page_
Legal Description (abbreviated form: ie Lot/Block/Plat or Section/Township/Range)
Assessor's Property Tax Parcel/Account Number
Complete Legal on Page
Additional Parcel #'s on Page _
The Auditor/Recorder will rely on the information provided on this form. The responsibility for the
accuracy of the indexing information is that of the document preparer.
2017 Meadowdale Playfields Development Agreement
Page 21
Packet Pg. 141
7.7.b
EXTENSION OF INTERLOCAL AGREEMENT
BETWEEN
EDMONDS SCHOOL DISTRICT and THE CITY OF LYNNWOOD
MEADOWDALE PLAYFIELDS
This Extension of Interlocal Agreement ("Agreement"), dated as of
Ir%lit ��, 2012, is made and entered into by and between EDMONDS SCHOOL
DKFRICT NO. 15 ("School District") and THE CITY OF LYNNWOOD ("Lynnwood").
RECITALS
WHEREAS the School District and Lynnwood desire to terminate all interlocal
agreements between the School District and Lynnwood with respect to rights and
obligations for Lynnwood's use of the fields and amenities at former Lynnwood High
School, located at 3001 184th Street SW, Lynnwood, WA 98037-4701 ("Former LHS
Agreements"); and
WHEREAS the School District, Lynnwood, the City of Edmonds ("Edmonds") and
Snohomish County (the "County") entered into a Development/Operation.Agreement
Meadowdale Playfields dated June 5, 1985 ("1985 Meadowdale ILA") which pertains to
the approximately 25 acres of real property owned by the School District and located at
66th Avenue West and 168th Street S.W., legally described on Exhibit A ("Meadowdale
Playfields"), which agreement has a current term through June 5, 2025; and
WHEREAS, to forever resolve all outstanding issues between Lynnwood and the
School District arising from or related to the Former LHS Agreements, the School District
and Lynnwood desire to extend Lynnwood's rights and obligations at Meadowdale
Playfields for an additional 40 years beyond the expiration of the current 1985
Meadowdale ILA and contemporaneously terminate, by separate agreement, the Former
LHS Agreements; and
WHEREAS both the School District and Lynnwood desire to maintain cooperative,
collaborative programs and relationships with Edmonds with respect to Parks and
Recreation and other issues of interest to their respective constituents; and
WHEREAS Lynnwood has expressed a desire to expand Lynnwood's rights and
obligations at Meadowdale Playfields to include the rights and obligations of Edmonds
under the 1985 Meadowdale ILA, either at the time Edmonds' rights expire under the 1985
Meadowdale ILA or sooner if possible; and
00358-0835/LEGAL23609131.3 -1-
2017 Meadowdale Playfields Development Agreement
Page 22
Packet Pg. 142
7.7.b
WHEREAS the School District will not guarantee the outcome but agrees to pursue
discussions with Edmonds to provide Lynnwood with exclusive use of the Meadowdale
Playfields when not needed for school purposes by the School District, all as set forth in
this Agreement.
NOW, THEREFORE, the School District and Lynnwood hereby agree as follows:
1. PURPOSE
The purposes of this Agreement are to:
(a) extend, as modified by this Agreement, Lynnwood's use rights and obligations
with respect to use of the Meadowdale Playfields under the 1985 Meadowdale ILA by
forty (40) years,
(b) allow Lynnwood to assume additional use rights and obligations at the
Meadowdale Playfields site if Edmonds ceases its use (currently anticipated to occur in
2025 when the 1985 Meadowdale ILA expires as to Edmonds, and potentially sooner if
Edmonds desires to terminate its use of the Meadowdale Playfields sooner), and
(c) establish cost sharing principles between the School District and Lynnwood
regarding potential future redevelopment of the Meadowdale Playfields.
2. CONTRACT ADMINISTRATOR
2.1 Pursuant to RCW 39.34.030(4)(a), to the extent a matter is not governed by the
1985 Meadowdale ILA, the School District and Lynnwood hereby appoint the School
District's Executive Director of Business and Operations as the "Contract
Administrator", who will be responsible for administering this Agreement, and at the
direction of the parties, shall take such action as is necessary to ensure this Agreement
is implemented in accordance with its terms.
2.2 This Agreement does not create a separate legal or administrative entity, and
consequently is being administered in accordance with RCW 39.34.030(4), as provided
in paragraph 2.1.
3. REAL AND PERSONAL PROPERTY
3.1 The School District owns the real property that is the subject of this Agreement.
This Agreement does not contemplate the transfer of ownership of the Property nor to
limit the School District's ability to comply with its statutory obligations regarding the
use and disposition of school property pursuant to RCW 28A.335.
00358-0835/LEGAL23609131.3 -2-
2017 Meadowdale Playfields Development Agreement
Page 23
Packet Pg. 143
7.7.b
3.2 The parties will not, during the term of and pursuant to this Agreement, jointly
acquire or hold any property (real or personal) with regard to the Meadowdale
Playfields; provided that the parties may make available to each other, as a matter of
convenience, athletic equipment and other personal property normal and incident to the
use of the Meadowdale Playfields. In the event that any such personal property items
are shared, the parties shall maintain records indicating the nature and quantity of the
items shared. Ownership and maintenance of any such personal property items shall
remain with the party who purchased the personal property item.
3.3 By operation of this Agreement, Lynnwood does not acquire any ownership
interest in and disclaims any interest to the Meadowdale Playfields, which is and will
remain the School District's property.
4. EXTENSION, DURATION AND TERMINATION
4.1 The School District and Lynnwood hereby extend the term of the 1985
Meadowdale ILA, as between themselves only as set forth herein, to June 5, 2065.
4.2 The term of this Agreement shall commence upon filing with the County Auditor
or upon listing the Agreement by subject on the School District's web site or other
electronically retrievable public source in accordance with RCW 39.34.040 following
mutual execution (the "Effective Date") and shall expire on June 5, 2065.
4.3 As between the School District and Lynnwood with respect to any new capital
investment by Lynnwood in the Meadowdale Playfields made after the Effective Date
of this Agreement not joined in by Edmonds under the 1985 Meadowdale ILA,
provided that such investment in the Meadowdale Playfields shall first have been
reviewed and approved in writing by the School District, Lynnwood's refund under
Section 18(c) of the 1985 Meadowdale ILA shall be calculated as follows:
Years this P53
xtension APreement remains in Force
Replacement value of Project Construction
Cost at Time of Termination.
— - -j
5. NEGOTIATIONS TOWARD LYNNWOOD EXCLUSIVE USE RIGHTS AT
MEADOWDALE PLAYFIELDS DURING NON -SCHOOL HOURS
5.1 This Agreement does not amend the 1985 Meadowdale ILA, except to (a) extend
the term stated in Paragraph 18 for an additional forty (40) years until June 5, 2065,
and (b) amend the scheduling stated in Paragraph 17. However, the School District
shall engage in good faith negotiations with Edmonds toward moving Edmonds'
scheduling and use of the Meadowdale Playfields to other fields when the current
00358-0 935/LEG AL23609131.3
-3 -
2017 Meadowdale Playfields Development Agreement
Page 24
Packet Pg. 144
7.7.b
Meadowdale ILA expires in 2025 or earlier, and to thereafter provide Lynnwood with
exclusive use rights and obligations at the Meadowdale Playfields site during non -
school hours as set forth in this Section 5. Lynnwood acknowledges (a) the School
District cannot guarantee any particular outcome with regard to negotiations with
Edmonds regarding the termination of Edmonds' use of the Meadowdale Playfields
prior to 2025, and (b) this Section 5.1 does not require the School District to exercise
its termination rights under Section 18(c) of the 1985 Meadowdale ILA to secure any
such cessation of Edmonds' Meadowdale Playfields scheduling or use.
5.2 In furtherance of this Section 5, Lynnwood and the School District will jointly
request review of the 1985 Meadowdale ILA to seek exclusive non -school use and
scheduling rights for Lynnwood if and as soon as Edmonds concurs, as follows:
(a) The School District will continue to have priority use of the Meadowdale
Playfields during school hours as described in the 1985 Meadowdale ILA.
(b) If and when Edmonds terminates its use rights at the Meadowdale
Playfields, Lynnwood shall
1. assume Edmonds' future use rights and obligations during non -
school hours, and thereafter have exclusive use and scheduling rights at the
Meadowdale Playfields, except for the School District's priority use rights during
school hours as described in the 1985 Meadowdale ILA; and
2. assume full responsibility for the maintenance, operation, repairs,
and restoration of the Meadowdale Playfields site as described in the 1985
Meadowdale ILA.
Notwithstanding such amendment, in accordance with section 17(e) of the 1985
Meadowdale ILA, the School District will not pay fees for its use of the Meadowdale
Playfields site for educational purposes, but the School District will be assessed for
field lighting costs and field preparation done by Lynnwood's maintenance crews
(lining, dragging, placement of bases, etc.).
5.3 The City's scheduling periods under Section 17(c) of the 1985 Meadowdale ILA
are revised as follows:
Field M-5 -City of Lynnwood scheduling starts at 5:30 p.m.
Fields M-lthrough 4- City of Lynnwood scheduling starts at 5:00 p.m.
003 58-0835/LEGAL23 60913 1.3 -4-
2017 Meadowdale Playfields Development Agreement
Page 25
Packet Pg. 145
7.7.b
with the understanding that the School District has the right to work with the City to
make special scheduling arrangements on those occasions when the District's use of the
fields need to extend beyond those start times.
6. DEVELOPMENT PLANS FOR MEADOWDALE PLAYFIELDS
6.1 The School District agrees to pay one-half of the cost (subject to section 6.2 and
applicable budgeting and other applicable legal requirements) of master planning the
redevelopment of Meadowdale Playfields at a future mutually -agreeable date, should
Lynnwood wish to consider realigning the fields on the Meadowdale Playfields
property along with any other site improvements. The School District's role in sharing
the cost of the master planning effort, if it occurs, is due to the School District's
continued ownership of the property and the School District's interest in continued
access to and school use of the fields, as well as parking and driveways at the
Meadowdale Playfields as event overflow parking and parent drop-off/pick-up for
Meadowdale Elementary and Meadowdale Middle Schools.
6.2 Upon notice to the School District given on or before May 1 and including an
estimate of the School District share of anticipated costs, for work that cannot be billed
to the School District until the following September, Lynnwood shall have the right to
initiate and take the lead on the master planning and site design and redevelopment
process under this Section 6. As the owner of the Meadowdale Playfields property, the
School District must approve of any redevelopment of the property, which the School
District may grant, deny or condition in its sole discretion. The preparation of and
agreement to pay for master planning costs does not obligate either party to proceed
with construction or redevelopment.
6.3 The School District cannot guarantee but may be willing to share the costs of
redevelopment of the Meadowdale Playfields, but only to the extent that the School
District derives an educational benefit from such redevelopment (which the School
District anticipates may be limited to benefits of the location, function and accessibility
of the parking/driveways as noted in section 6.1, and perhaps the redesign of the
fields).
7. MISCELLANEOUS
7.1 This Agreement together with the 1985 Meadowdale ILA represents the entire
agreement between Lynnwood and the School District with respect to the Meadowdale
Playfields. This Agreement shall not be amended except in writing mutually agreed to
and executed by Lynnwood and the School District, and the 1985 Meadowdale ILA
shall not be amended except in writing in the same manner as that agreement was
executed by all parties thereto.
00358-08351LEGAL2360913 1.3 -5-
2017 Meadowdale Playfields Development Agreement
Page 26
Packet Pg. 146
7.7.b
7.2 This Agreement and all questions concerning the capacity of the parties, execution,
validity (or invalidity), and performance of this Agreement, shall be interpreted,
construed and enforced in all respects in accordance with the laws of the State of
Washington. This Agreement has been negotiated and drafted by all parties and is not
to be construed in favor of any party.
7.3 Nothing herein shall be interpreted to create any right or liability with respect to
any person or entity not a signatory to this Agreement.
7.4 The parties are independent entities and nothing in this Agreement creates any
agency relationship. None of the parties to this Agreement shall be construed to be an
officer, agent or employee of any of the other parties.
7.5 In the event of a dispute between the parties arising under this Agreement, the
Superintendent of the School District and the Mayor of Lynnwood shall meet to
attempt to resolve the dispute within thirty (30) days notice from the Contract
Administrator of the existence of a dispute. In the event the Superintendent and the
Mayor are unable to resolve the dispute within sixty (60) days notice from the Contract
Administrator of the dispute, the parties shall submit the dispute to a mutually agreed
upon private arbitrator for a binding resolution. In the event the parties cannot agree on
an arbitrator, one may be appointed by the Presiding Judge of the Snohomish County
Superior Court, with costs of arbitration borne equally. The prevailing party shall be
entitled to recover reasonable attorneys' fees and costs related to said arbitration.
7.6 All notices required to be served or given in accordance with the terms of this
Agreement shall be hand delivered or mailed via the U.S. Postal Service, postage pre-
paid, to the following addresses of record:
Edmonds School District #15 City of Lynnwood
Executive Director of Business and Director of Parks, Recreation and Cultural
Operations Arts Department
20420 6811i Ave. West PO Box 5008
Lynnwood, WA 98036-7400 Lynnwood, WA 98046-5008
7.7 Any address changes shall be given to the other parties in writing.
7.8 This Agreement may be executed in several counterparts, all of which taken
together shall constitute the entire agreement between the parties hereto. If any
provision of this Agreement is determined to be invalid under any applicable statute or
rule of law, it is to that extent to be deemed omitted, and the balance of the Agreement
shall remain enforceable. If and to the extent reasonably required or desirable to
00358-0835/LEGAL236091313 -6-
2017 Meadowdale Playfields Development Agreement
Page 27
Packet Pg. 147
7.7.b
effectuate the terms of this Agreement, each party shall execute and deliver to the other
or third parties involved in issues pertaining to the 1985 Meadowdale ILA such other
and further documents, instruments and assurances as such other or third parry may
reasonably request, provided that neither party to this Agreement may be thereby
required pursuant to this sentence to undertake additional financial or other obligations.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first written above.
EDMON SCHOOL DISTRICT NO. 1 f
NICK . OSSOIT ED. D.
SUPERINTENDENT i
DATE:
`CITY OF L WO D
DON GOUGHAMAY
DATE: ✓�''-StY/Z—
00358-0835/LEGAL23609131.3
as
kins Coie LLP
Attorneys for the School District
Approved as to form:
— 6 ut --, /, - L4-1
of Inslee, Yest, Doezie & Ryder, P.S.
Attorneys for the City
-7-
2017 Meadowdale Playfields Development Agreement
Page 28
Packet Pg. 148
7.7.b
EXHIBIT D
Project Overview
Project Location: 16700 66th Avenue West (27 acres)
Background
• 27-acre athletic facility developed in 1990, located in Lynnwood
• Property owned by Edmonds School District
• City operates and maintains the facility, and shares use with District and City of Edmonds
• Interlocal Agreement gives City use of the facility through 2065
Community Need
• Only athletic facility in Lynnwood since loss of athletic complex at Lynnwood High School in 2009
• Increased demand for athletic fields in Lynnwood
• Facility is 26 years old - need to improve soccer fields and softball complex
• Fields are not playable in their current condition, expensive to maintain
• League and tournament reservations have declined, fields remain unused during much of the year
Proposed Project
• Soccer fields — replace existing dirt soccer fields with all-weather surfacing to create multipurpose fields for
soccer, lacrosse, and youth baseball.
• Softball Complex — install all-weather turf on softball infields, and increase height of fencing and backstops.
• Improvements would:
-4, provide year-round play with turf fields
-3, bring new team sports to MP (lacrosse, youth baseball, girls fast pitch)
increase opportunities for youth and adult participation in team sports
increase opportunities for outdoor recreation
Community Partners
City of Lynnwood, City of Edmonds, Edmonds School District, Washington State Recreation & Conservation
Office, Snohomish County, and Snohomish County Tourism Promotion Area
Total Project Cost Estimate (value -engineered)
• $4,740,000 (base -bid infill)
SECURED Funding
• $2,597,155
• $1,000,000
• $ 750,000
• $ 500,000
• $ 200,000
• 100,000
$5,147,155
City of Lynnwood
2014 ESD Bond
RCO (Local Parks & YAF)
City of Edmonds
Snohomish County
TPA
Exhibit D: Page 1
2017 Meadowdale Playfields Development Agreement
Page 29
Packet Pg. 149
7.7.b
Project Schedule
• December 13
• January 25
• January 30
• January — March
• March 30
• April - May
• June — November
• December 31
Exhibit D: Page 2
Project Community Open House
Project Stakeholder Open House
Council Briefing
Final Design
Construction Ad
Bid Opening & Notice to Proceed
Construction
Construction Complete and Project Closeout
MEADOWDALE PLAYFIELDS
27 Acres 16700 66th Ave W
2017 Meadowdale Playfields Development Agreement
Page 30
Packet Pg. 150
7.7.b
I
lit
Exhibit D: Page 3
2017 Meadowdale Playfields Development Agreement
Page 31
3
16
i
�+
J
r
ELn
Ln
Packet Pg. 151
7.7.b
305
306
EXHIBIT E
307 National Park Service Agreement & 6f Boundary Map
308
309
310
2017 Meadowdale Playfields Development Agreement
Page 32
Packet Pg. 152
7.7.b
•
•UMB No. 1024-0033
09/30/84
UNITED STATES DEPARTMENT OF THE INTERIOR
NATIONAL PARK SXRVICB
Land and Water Conservation Fund Project Agreement
State Washington Project Number 53-00594
Project Title Meadowdale Playfields
Project Period ;- " Ir136 Project Stage ALL
to June 30, 1991 Covered by this Aareement
Project Scope (Description of Project)
This project involves the further development of the existing'Meadowdale
Playfield complex. ' <,
Project Cost
Total Cost
S 390,000
Fund Support not
to exceed 50%
Fund Amount
$ 150,000
Cost of this
Stage
$ 390,000
Assistance this
Stage
$ 150,000
DIPS 10-90 2
(7-81)
The following are hereby incorporated
into this agreement:
1. General Provisions (LWCF Manual)
2. Project Application and
Attachments.
3.
4.
i
I
2017 Meadowdale Playfielopment Agreement
Page 3
Packet Pg. 153
7.7.b
The United States of America, represented by the Director, National Park
Service, United States Department of the Interior, and the State named above
(herinafter referred to as the State), mutually agree to perform this agreement
in accordance with the Land and Water Conservation Fund Act of 1965, 78 Stat.
897 (1964), the provisions and conditions of the Land and Water Conservation
Fund Grants !Manual, and with the terms, promises, conditions, plans,
specifications, estimates, procedures, project proposals, maps, and assurances
attached hereto or retained by the State and hereby made a part hereof.
The United States hereby promises, in consideration of the promises made by the
State herein, to obligate to the State the amount of money referred to above,
and to tender to the State that portion of the obligation which is required to
pay the United States' share of the coats of the above project stage, based
upon the above percentage of assistance. The State hereby promises, in
consideration of the promises made by the United States herein, to execute the
project described above in accordance with the terms of this agreement.
The following special project terms and conditions were added to this agreement
before it was signed by the parties hereto:
In witness whereof, the parties hereto have executed this agreement as of the
date entered below.
THE t3NITED S ATES OF AMSRI�A STATE
SY� WASH I NGTON
By
(Signature) Signature)
National Park Service
United States Department
of the Interior
Date/-?--`;
'�
NPS 10-902
(7-81)
ROBERT L. WILDER
(Name)
Director
(Title)
2017 Meadowdale Playfields Development Agreement
Page 34
Packet Pg. 154
ACC43
•
UNITED STATES
DEPARTMENT OF THE INTERIOR
NATIONAL P:.RK SERVICE
7.7.b
N
d
STATE Washington
7
(53)
Project Amendment
No. 53-0059�+
AMENDMENT TO PROJECT AGREEMENT
THIS AMENDMENT To Project Agreement No.86-0450is hereby made and agreed upon by
the United States of America, acting through the Director of the National Park
Service and by the State of Washington pursuant to the Land and Water
Conservation Fund Act of 1965, 78 Stat. 897 (1964).
The State and the United States, in mutual consideration of the promises made
herein and in the agreement of which this is an amendment, do promise as
follows:
That the above mentioned agreement is amended by adding the following:
the project cost is increased by $390,000 ($150,000 LWCF/$240,000
local). Project scope is increased to allow for additional development
of the Meadowdale Playfield complex. With this amendment the total
project cost is $780,000 ($300,000 LWCI= and $4+80,000 local),
In all other respects the agreement of which this is an amendment, and the
plans and specifications relevant thereto, shall remain in full force and
effect. In witness whereof the parties hereto have executed this amendment as
of the date entered below. I
THE UNITED STATES OF AMERICA/ STATE
By �1�</1•_ - Washington
Signature) (State)
CF EF, DIVISION
By
(Title) Signature)
National Park Service ROBERT L. WILDER
United States Department of (Name)
the Interior
Date
t 1986 Director
NPS 10-902a
( 7—B 1) 2017 Meadowdale Playfields Development Agreement
Page 35
(Title)
Packet Pg. 155
i7
r-
m
7.7.b
•
Packet Pg. 157 1
7.7.c
Feser, Angie
From: Sharon Cates <sharon@lighthouselawgroup.com>
Sent: Thursday, February 16, 2023 12:01 PM
To: Feser, Angie
Cc: Burley, Shannon; Cort, Todd; Woods, Kyle
Subject: Re: CoE - CoL ILA legal opinion
Good morning, Angie,
There may be some semantic nuances that may come into play, so please let me know if you think I'm missing
something, but to answer your questions, below:
The current (2017) ILA (see highlighted copy attached) clearly states that the shared financial and other
responsibilities of the parties specified in the ILA relate to the defined "Project," which is described in Section 1
as including the redevelopment of two multipurpose fields, three softball fields, and backstops, perimeter
fencing, and walking pathways. The ILA also refers to certain athletic fields owned by the District as the
"Meadowdale Playfields" (see third "Whereas" paragraph.) The ILA doesn't refer to the property as the
"Meadowdale Playfields Park," as you do in your question below, and I don't know if there is a difference
between that term and the "Meadowdale Playfields" referenced in the ILA.
The 2017 ILA is restricted to the Playfield improvements noted above. Assuming that your question is
referencing these improvements as the "initial park development," there is no provision in the ILA that commits
either Edmonds or Lynnwood to provide any further funding or other support for additional athletic field or park
improvements. Section 27 states that, "[e]xcept as provided in the 1985 ILA, as amended, this Agreement
represents the entire agreement between the District and the Cities with respect to the Project." The 1985 ILA,
which more broadly contemplates improvement to the District property defined therein, states at Section 1 that
the District will make certain of its property available for development by the parties to that ILA, and at Section
4 that "The Cities, County, or School District may propose additional development plans for the recreation site
after first consulting with the other parties to this Agreement concerning the feasibility of such development."
This indicates to me that the 2017 ILA was the result of such a consultation, and that any future development of
the District's property would be done through a new ILA.
Please let me know if this doesn't fully answer your questions.
Best regards,
Sharon
Sharon Cates
600 Stewart Street, Suite 400
Seattle, WA 98101
Phone: 206-273-7440
E-mail: sharon@lighthouselawgroup.com
THIS MESSAGE IS PRIVATE AND PRIVILEGED. IF YOU ARE NOT THE PERSON MEANT TO RECEIVE THIS MESSAGE,
PLEASE DELETE IT AND PLEASE DO NOT COPY OR SEND IT TO ANYONE ELSE.
Packet Pg. 158
7.7.c
From: "Feser, Angie" <Angie.Feser@edmondswa.gov>
Date: Thursday, February 16, 2023 at 9:09 AM
To: Sharon Cates <sharon@lighthouselawgroup.com>
Cc: Shannon Burley <Shannon.Burley@edmondswa.gov>, Tort, Todd" <Todd.Cort@edmondswa.gov>,
"Woods, Kyle" <Kyle.Woods@EdmondsWa.Gov>
Subject: CoE - CoL ILA legal opinion
Sharon,
I am resuming work on renewing the city's ILA with City of Lynnwood for Meadowdale Playfield Park. I have a couple of
questions about the existing ILA on which I would like to get your legal opinion.
1. Does the current ILA clearly state or imply that ALL improvements to the park are a shared responsibility of the
parties of the agreement or just the athletic fields?
2. Does the current ILA clearly state that both the cities of Edmonds and Lynnwood are each responsible for 50% of
park improvements beyond the initial park development?
Thank you,
Angie Feser I Director I She/Her
Frances Anderson Center 1 700 Main Street I Edmonds WA 98020
425.771.0230 (office) 425.771.0256 (direct) 1425.361.5697 (cell)
Website I Facebook Instagram
EDMONDS
Pm", REcwAnc N s wmuoii smt
Packet Pg. 159
7.7.d
LLE LYNNWOOD
W A S N I N G T O N
DARKS, RECREATION 6 CULTURAL ARTS
DATE: October 4, 2023
FROM: Parks, Recreation & Cultural Arts Director Sordel,
Presenter and City of Lynnwood Contact
RE: Meadowdale Playfields Playground Project
BACKGROUND:
MEMORANDUM
For the past 38 years, the cities of Edmonds (COE) and Lynnwood (COL) have shared equally the
costs and responsibilities of the operations and maintenance of the Meadowdale Playfields. In
1985, a 40-year Development and Operations agreement Operations and Maintenance
Agreement provided the foundation of the partnership (See Attachment 1).
This document provided the background and need for parks and recreation services and the fact
the Edmonds School District (ESD) agreed to make the 25 acres available for development. The
park's Master Plan was also made part of this agreement. Section 8 on page 2 provided the
foundation and language for the future operations and maintenance costs of the new park. This
is where the cities were held responsible to "equally share the costs and responsibility of
maintenance and operation for each phase of the project." A detailed maintenance agreement
was to be developed after the final master plan was accepted by both cities.
In late 1990, a second Playfields Operation and Maintenance Agreement was created
(Attachment 2). This document was created after the park was developed and reinforced the
commitment for the cities to equally share the costs of maintenance and operations of the new
park. Please note there is no reference for ESD to contribute to the ongoing maintenance and
operations of the park. ESD contributed the land for development and was never a part of the
park's maintenance.
These two important documents reinforced the fact both cities were created to be "co -equal
partners" to share the ongoing cost of the operations and maintenance of the park. Through
the years, the costs of materials, supplies and equipment have been equally shared. This
partnership has been essential to the success of the quality of care to the park.
PLAYGROUND PROJECT
The original playground equipment was installed in 1990. In 2021, COL determined the
equipment should be replaced as it had completed its useful life. Many safety and liability c`''•i
issues were known so COL informed COE of its intent to remove the playground and begin to N
seek community input on the new equipment. c
m
E
COL initiated a robust outreach effort which included every student at Meadowdale Elementary
School, and residents of both cities were requested to submit their ideas. a
Page I packet Pg. 160
7.7.d
LLE LYNNWOOD
W A S H 1 N G T O N
PAIRS. oicouTior A CYITYIA� APTS
Hundreds of surveys were received, and the overwhelming responses included the need for an
inclusive type of playground with as many swings as possible. COL began to work with
playground vendors and, through its procurement procedures, selected Great Western
Recreation to lead the development. The project's scope was refined to include the important
findings from the outreach work.
COL shared the design and plans for the replacement. An important fact to note was that, when
the project was initiated, all of the significant ADA issues were identified and made part of the
project. This included the new ADA parking stalls, pathway from the parking lot to the new
playground and a concrete pad for the picnic table adjacent to the new structure.
The poured in place (PIP) surface was selected because of its known safety benefits and
durability along with considerations to the ongoing maintenance of the surface.
PROJECT COSTS
The total cost of the project including the ADA improvements was $509,344.31.
COL received a $10,000 contribution from Snohomish County's Small Capital Project Partnership
program.
This reduced the cost to $499,344.31. A 50% contribution from COE is $249,672.15. Detailed
invoices are included for review (Attachment 3).
SUMMARY
This project was important to both cities. The Playfields are a highly valued site and the new
playground was designed using the tremendous input received. As "co -equal" partners, it is
hoped the costs would be shared equally as described in the ILA documents. The playground
was a deferred maintenance project, and the new investment should last another 30+ years.
COE's boundary is contiguous to this park. Your community members use this park on a regular
basis. This is exactly why we sought input for the park's design.
We sincerely hope COE will honor the terms of the Agreements and the investments made to
create this beautiful park.
Page 2 packet Pg. 161
Attachment 1
7.7.d
eati•S-�l- 5
�0�S1Y5-
RECEIVED
6
JUN 2 5 1985
Ueafte okvs
DEVELOPMENVOPERATION AGREEMENT
MEADOWDALE PLAYFIELD SITE
WHEREAS, each of the subscribed signatories hereto is a public
agency as defined by RCW Chapter 39.34;
WHEREAS, each of the subscribed signatories desire and agree to
enter into a joint action and to cooperate with each other for the
purpose of developing, operating, maintaining, and scheduling a
recreation-site;and;
WHEREAS, Edmonds School District No. 15 owns approximately
twenty five (25) acres located at 66th Avenue West and 168th Street
S.W., and has indicated said acres to be called "Meadowdale Playfield
Site," and
WHEREAS, the Cities of Edmonds and Lynnwood, Snohomish County,
and Edmonds School District No. 15 have identified a need for parks
and recreation sites that will accord best with geographic, economic,
population, and other factors influencing the development of the local
communities, and;
WHEREAS; Edmonds School District has identified the need for
additional athletic fields in this area to enhance the District's
educational program;
NOW THEREFORE, the parties do agree as follows:
1. The Edmonds School District No. 15 agrees to make the
property available for development by the agencies identified in this
Agreement for consideration of use of the fields for school
district -sponsored educational activities. The Cities of Lynnwood,
Edmonds, and Snohomish County intend to establish the responsibility
of each party to this agreement for the development, operation,
maintenance, and scheduling of the recreation site.
2. The drawing dated March; 1985, entitled "Master Plan,"
adopted by the Councils of Lynnwood and Edmonds, Snohomish County's
Parks and Recreation Advisory Board and County Council, and Edmonds
School District No. 15, is hereby made a part of this Agreement. The
plan outlines development on the twenty five -acre site and considers
future developments and scheduling of adjacent School District
property: Meadowdale Elementary, Meadowdale Middle School, and
Meadowdale High School.
3. The Cities, County and School District agree that no call for
bids will be authorized for each phase of the construction until such
c
a�
E
s
�a
Packet Pg. 162
- - -- -----------
time as all agencies have approved the final plans, specifications and
cost estimate for each phase. Also that no award of a construction
contract shall be made until approved by all agencies.
4. The Cities, County, or School District may propose additional
development plans for the recreation site after first consulting with
the other parties to this Agreement concerning the feasibility of such
development. The costs of preparing such development plans will be
borne entirely by the initiating agency unless a written agreement to
share such costs is approve by all parties prior to the incurring of
any costs. Development plans for the recreation site shall be first
approved by the other agencies prior to initiating construction,
improvement or installation. The preparation of proposed development
plans does not obligate the initiating agency to proceed with
construction.
5. The Cities shall bear the costs of construction. Snohomish
County will contribute $150,000 in 1984/85 and additional amounts, as
is later determined. The Cities of Lynnwood and Edmonds will each
contribute $120,000 per year for five years for construction of the
project.
6. The City of Lynnwood will serve as the construction agent for
the purpose of initially incurring all expenses for all elements of
the construction of the joint facility, including but not limited to
architect and engineering fees, site development/construction fees,
Washington State sales tax, etc.
The Parks and Recreation Director of Lynnwood will act as the
Construction Administrator. The Edmonds Parks and Recreation Director
will act a Construction Administrator.in the absence of the Lynnwood
Parks and Recreation Director.
7. The City of Lynnwood shall bill the City of Edmonds and
Snohomish County for their share of the project costs in accordance
with the amounts listed in Section 5. Lynnwood shall keep appropriate
books and accounts covering all construction related costs for review
or audit by the agencies.
8. The Cities will share equally the costs and responsibility of v
maintenance, and divide the maintenance and operation responsibility c
as each phase of the project is completed. The Cities will each
account for the costs of maintenance and operation of the playfields c
and adjust responsibilities annually if they are not equal. The N
School District will pay for the costs of field preparation for the
District's use. A detailed maintenance agreement will be developed S
after the final master plan is accepted by all cities and an agreement
is reached on the phases of the project's development.
a
Packet Pg. 163
7.7.d
9. If it is prudent to close or reduce scheduled use of a field
because of severe adverse weather conditions or other unforeseen
causes, the agencies involved shall confer and agree concerning
reduced use.
10. If the Cities''Parks and Recreation Departments and the
District's representative are unable to come to an agreement in the
administration of this Agreement and/or any dispute involving this
Agreement, including payment of assessments or making good on
maintenance agreements, the matter shall be referred to the Cities'
Mayors and the District's Superintendent for resolution. Should
agreement not be reached among the Mayors and the Superintendent, the
Cities and the District will each appoint an arbitrator at their
respective expense. The three arbitrators will be given a designated
time to arrive at a decision which shall be binding on all parties.
11. At least once a year, or upon written request of any party,
this Agreement shall be reviewed by all parties' representatives for
the purpose of reconsidering the equitable distribution of the
responsibilities of each party. Recommendations for amendments shall
be made to the Cities' Mayors and the District's Superintendent and
presented to the Cities' Councils and the School Board for approval.
12. The Cities and the District, but not the County, shall
indemnify and hold harmless each of the other parties including the E
County, to this Agreement and their respective officers, agents and
employees, from any and all loss, damage, liability or expense, _
including expense of litigation, resulting from any actual or alleged c
injury to any person or firm or to such person or firm's property,
caused by or resulting from any act or omission of the party which
constructs, maintains, or designs any facility or from any act or L
omission which occurs as a result of the use of any area or facility :2
by the party or its guest or invitee. It is the intent of the parties
that each party bear, and indemnify the other parties, from all
claims, costs or loss which relate to that particular party's use, the N
use of its guests or invitees and the party's design, construction, or c
maintenance of any area or facility. Joint use, design, construction °
or maintenance shall result in indemnification by such parties of all w
parties not participating in sucYr joint use, design, construction or c
maintenance. Participation by any party by the payment of funds alone w
under this Agreement shall not be "used" for the purposes of this
paragraph. It is the stated intent of the parties that the County's c
liability under this contract be limited to the amount of its monetary N
contribution and that the County shall be liable for no other cost, N
charge, claim or liability of any kind.
c
E
s
13. The Cities and the District shall agree on a set of policies
a
Packet Pg. 164
7.7.d
for use of the facilities. Attached in Appendix "A" are policies and
procedures for the fields.
14. Each agency, in the use of the areas and.facilities shall be
responsible for the damage caused by the acts of its officers, agents,
employees, guests, invitees," or visitors that use the facilities, not
to include normal wear and tear. The costs or repairs or replacement
due to vandalism will be shared equally by the Cities.
15. The Cities may assess and collect fees from
participants for any activity held on the site. Edmonds and Lynnwood
will agree on a schedule of fees and charges annually.
16. The Cities or District will furnish and supply all
expendable materials necessary for carrying on their activity at the
facility.
17. Scheduling procedures:
A. The Cities will jointly schedule use of the site with each
agency receiving equal time for scheduling community programs.
Schedules will be coordinated to assure maximum use of the facility.
B. Scheduling will be based on three seasonal time periods,
i.e., Winter - January through March; Spring/Summer - April - August;
and Fall - September through December.
C. School District programs will receive priority use of the
site during the normal school year (September through May), up to 6:00
p.m., Monday through Friday. Scheduling of school programs after 6:00
p.m. will be coordinated with other community programs.
D. Actual scheduling procedures, i.e., field use applications,
rental fees, scheduling dates, supervision of activities, group
priorities, etc., will be jointly developed and coordinated by staff
from both Cities.
E. The District will not pay field rental fees for its use of o
the facilities for educational purposes. The District will be N
assessed for field lighting costs and field preparation done by the N
Cities' maintenance crews (lining, dragging, placement of bases, c
ai
etc.). E
s
F. The Cities and the District will maintain records that will W
Q
Packet Pg. 165
7.7.d
make clear the lines of responsibility and liability of the scheduling
agencies.
18. This Agreement.shall be ir, effect for. forty. (40) years from
this date or until terminated by a majority vote of the parties,
except as provided for in 18.c., or mutually amended in writing in the
same manner as this agreement was executed.
a. Should either of the Cities or the County unilaterally wish
to withdraw from this Agreement, they shall do so only after having
given the other parties written notice of intent to terminate at least
one hundred eighty (180) days prior to such action.
b. Unilateral withdrawal from this Agreement gives the
withdrawing party no rights to recover any portion of its investment
in the site or to use any portion of the site. Ownership of any
improvement other than portable equipment items shall be vested in the
District subject to such rights as shall be agreed upon in writing
prior to the initiation of such improvements.
C. If the District terminates this Agreement before its full
term, the District will give the Cities and the County one hundred.
eighty (180) days notice of its intent and will reimburse the Cities
and the County for the amortized value of the development costs and
costs of improvements. Value shall be calculated by using the
formula:
Years Agreement in Force
X Replacement Value of All project
40 costs at the time of termination.
19. If a negative Declaration for Environmental Impacts is not
approved, and conditions or mitigations are imposed in accordance with
the State Environmental Protection Act that would impose greatly
increased costs not anticipated by this Agreement, any party may
withdraw from this Agreement without penalty.
Packet Pg. 166
7.7.d
20. If any action, subsection, sentence, clause, or phrase of
this Agreement is for any reason held to be unconstitutional or
illegal, such decision shall not affect the validity of the remaining
portions of this Agreement. This Agreement shall be filed with the
City Clerks, Snohomish County Auditor, and the Secretary of State.
DATED this 5th day of June
1985..
CITY OF EDMONDS:
CITY OF LYNNWOOD:
Ma-�'of Lynnwood
EDMONDS SCHOOL DISTRICT NO. 15
P6kq t 9 IeX
Su e ntendent of Schools
SNOHOMISH COU ..
TH0il,A5
DEPL Y.ECUTIV
ntv 'Exect-five
5 1989
E
Packet Pg. 167
7.7.d
APPE= X
MEADOWDALE PLAY FIELDS
FACILITY USE REGULATIONS
JANUARY, 1985
1. Alcoholic beverages and drugs are prohibited at the complex, and sm
is prohibited on the playing fields.
2. No golfing is permitted on the site unless approved by the Parks an
Recreation Department.
3. Motorized vehicles are to be parked only in designated parking area
are prohibited on the fields.
4. Pets must be on leash at all times except as may be permitted for s
events approved by the Parks and Recreation Department.
5. No person shall engage in the sale of merchandise or services or op
a concession without approval of the Parks and Recreation Departmen
6. No person shall mutilate, deface, or damage any facility improvemen
All litter shall be disposed of in designated receptacles.
7. Youth organizations will not be permitted to utilize the facilities
without adequate adult supervision at all times.
8. All organizations, groups, and/or individuals utilizing the facilit
must leave them in satisfactory condition. Failure to do so will r
in additional maintenance costs charged to the organization, group,
individuals responsible for additional clean-up.
9. The Parks and Recreation Department reserves the right to cancel an
facility use permit for just cause or to amend the procedures set f
in this document at any time.
10. The Parks and Recreation Department is not responsible for accident
injuries, or loss of property.
11. Misuse of park facilities or failure to conform with these regulati
will be sufficient grolunds for immediate permit suspension and/or d
of future applications.
12.
The groups using the facilities agree to hold harmless the cities o 0
Edmonds and Lynnwood, Edmonds School District, and Snohomish County N
and against any and all claims for damages resulting from death, pe N
injury, or property loss or damage suffered or claimed to have been
suffered by any person whatsoever and rising out of any act or omis
of an applicant and/or its agents during use of facilities.
13. Umpires and/or referees shall be the final -authority for governing a
behavior during scheduled activities.
1
Packet Pg. 168
K
7.7.d
MEADOWDALE PLAY FIELDS FACILITY USE REGULATIONS
Page 2
14. Anyone whose action jeopardizes safety or engages in abusive or
belligerent behavior will be disqualified from play and barred from the
facility.
15. The Facility Supervisor is -responsible for the total operation of the
complex and makes the final decisions regarding facility use.
MD/kw
082SR
w
a
Packet Pg. 169
7.7.d
Attachment 2
MEADOWDALE PLAYFIELD OPERATION AND MAINTENANCE AGREEMENT
WHEREAS, the cities of Edmonds and Lynnwood, Snohomish
County, and Edmonds School District No. 15 have jointly developed
a site known as the Meadowdale Playfield site pursuant to a
Development and Operations Agreement dated June 5, 1985;
WHEREAS, paragraph 8 of such agreement provides in part that
". . . the cities will share equally the costs and
responsibilities of maintenance and each account for the cost of
maintenance and operation of the playfields and adjust
responsibilities annually if they are not equal. The School
District will pay for the cost of field preparation for the
District's use. A detailed maintenance agreement will be
developed after the final master plan is accepted by all cities
and an agreement is reached on the phases of the project's
development"; and
WHEREAS, the parties wish to provide for a more permanent
basis of operation and maintenance responsibility. NOW,
THEREFORE,
In consideration of the mutual benefits to be derived and
the promises set forth herein, the City of Lynnwood, Washington
(hereinafter "Lynnwood"), and the City of Edmonds, Washington
(hereinafter "Edmonds"), do hereby enter into the following
agreement under the terms and conditions herein set forth:
1. Term of Agreement. This agreement shall run from year
to year with annual amendments by the parties as herein set
forth. Its initial term shall be for the budget year January 1,
w
a
WSS52526A/0006.120.054 -1- EXHIBIT I
WSS/klt 12/04/90-2
Packet Pg. 171
7.7.d
1991, through December 31, 1991. It shall be automatically
renewed unless the underlying Development and Operations
Agreement is terminated by the parties.
2. Managing Agency. Lynnwood is hereby designated as the
managing agency and shall incur all costs associated with the
normal operation and maintenance of the joint facility subject to
appropriate reimbursement from the other parties as herein
provided.
3. Billing. The City of Lynnwood shall provide a detailed
billing statement of the net costs and maintenance operation of
the joint facility to the City of Edmonds on a quarterly basis.
The School District shall pay the cost of field preparation for
District use.
The following estimated costs of such operation and
maintenance shall be established annually as provided below in
paragraph 4. Such estimated costs shall not be conceded on a
quarterly basis without the express written consent of the other
parties.
3.1. Upon receipt the parties shall have twenty (20)
working days to review said bills and tender payment.
3.2. In the event of dispute regarding the amount or
appropriateness of any charge, the affected party shall notify
Lynnwood in writing by depositing same in the U.S. mail addressed
in care of the City Clerk, City of Lynnwood, Lynnwood,
Washington, within the twenty (20) day review period and shall
pay any amount not in dispute within said period.
w
a
WSS52526A/0006.120.054 -2-
WSS/k1t 12/04/90-2
Packet Pg. 172
7.7.d
3.3. The parties shall attempt to first resolve the
issue between themselves. If they are unable to resolve the
dispute within thirty (30) days of the mailing of the notice of
dispute, the parties shall submit the matter to binding
arbitration before an arbitrator to be mutually agreed upon. The
cost of arbitration shall be born equally between the parties;
provided, however, that either party may refuse to submit to
arbitration any charge or cost alleged to be prohibited by law or
the Constitution of the State of Washington or the United States
of America.
4. Annual Estimates. Lynnwood shall submit annually on or
before September 15 of each year the estimated maintenance and
operation costs for the full following budget year. The cost
shall reflect complete maintenance and field preparation for
fields 1, 2, 3, 4 and 5 as well as the anticipated electrical and
other utility charges necessary to light all fields and otherwise
provide for the operation of the complex. Such information shall
be submitted by that date in order to be reviewed as a part of
the normal budget process. The maintenance charges shall be
deemed incorporated into this operation and maintenance
responsibility when such estimate of charges is attached hereto
as approved by the City Council of the affected party through the
budget process. Upon such attachment, this Agreement shall be
deemed to be renewed for an additional year.
5. Accounting Procedures. Lynnwood shall keep appropriate
books and accounts covering the operation and maintenance for
review or audit by a paying party. A separate accounting shall
a
WSS52526A/0006.120.054 -3--
WSS/klt 12/04/90-2
Packet Pg. 173
7.7.d
be maintained for all revenue collected from the complex and
fully credited to each city's or other party's operating and
maintenance account.
6. Insurance. Lynnwood shall provide the necessary
property insurance required for adequate protection of the
facility and naming Edmonds as an additional named insured. The
deductible applicable to all claims shall be $1,000.00 per
occurrence unless otherwise agreed upon by the parties.
7. Interpretation and Inoorporation. The prior agreement
between the parties dated June 5, 1985, is hereby incorporated by
this reference as fully as if herein set forth. Such agreement
shall remain in full force and effect and shall govern the
interpretation of the provisions of this Agreement. Also to be
utilized in any interpretation of this Agreement is the "Master
Plan" adopted by the parties and dated March 1985.
S. Normal operation and Maintenance. Normal operation and
maintenance of the facility shall include the following items:
8.1. operation.
8.1.1. Receiving and processing of use request
forms, collection of fees and original scheduling of approved
activities in accordance with the provisions of the original
agreement.
8.1.2. Set up and supervision of all scheduled
activities.
8.1.3. Organization, coordination, and supervision;
c
of the concession stand operation. E
w
a
WSS52526A/0006.120.054 -4-
WSS/klt 12/04/90-2
Packet Pg. 174
7.7.d
8.1.4. Purchase of required operating materials
including but not limited to soccer nets, bases, field lining
material, and other similar and normal operational materials.
8.1.5. Payment of all utility charges including
but not limited to electric, water, sewer, garbage, telephone,
alarm and monitoring.
8.2. Maintenance.
8.2.1. Purchase of all materials required for the
normal maintenance of the facility including but not limited to
restroom supplies, garbage bags, fertilizers, seed, sand, soils,
bark, chemicals, irrigation supplies and lighting supplies.
8.2.2. Purchase of all equipment and tools required
for normal maintenance of the facility including but not limited
to tractor and trailer, field liner, drags, and hand tools.
8.2.3. Mowing, trimming, aerating, verti cutting,
top dressing, seeding, fertilizing and weed control of all turf
areas.
8.2.4. Maintenance of the control building (includ-
ing restrooms, storage and office areas). >
a
8.2.5. Programming and maintenance of the auto-
_
mated irrigation system throughout the facility. E
w
8.2.6. Collection and disposal of all litter.
8.2.7. Cleaning and maintenance of parking lots,
0
0
walkways, hard court surface area and bleachers. N
0
N
8.2.8. Repair of items damaged by vandals or other r
_
d
misuse. E
w
a
WSS52526A/0006.120.054 -5-
WSS/klt 12/04/90-2
Packet Pg. 175
7.7.d
8.2.9. Performing such other normal operation and
maintenance duties as are normally required in the operation of
this facility whether or not listed above.
9. Estimated Annual Charge. The total estimated annual
charge for the Meadowdale facility for each and every budget year
shall be attached to this Agreement as an exhibit and upon
attachment shall be incorporated as fully as if herein set
forth. The total estimated cost for the facility for 1991 is
$65,800 for operations and maintenance. The cost for any year or
any calendar quarter shall not exceed 110% of the original
estimate for such period without the prior written approval of
the City Councils of Lynnwood and Edmonds.
10. Revenues. The revenue from the facility shall include
field rental fees and the concession operation. Such revenue
shall be shared equally by Edmonds and Lynnwood. Each city shall
collect revenue from their own league activities and may, at the
option of each City, permit such monies to be credited against
their obligations under this Agreement.
11. Integration; Termination. This Agreement shall be
integrated with and interpreted in accordance with the
development/operation agreement for the Meadowdale Playfield of
June 5, 1985, and may be terminated only in accordance with the
termination provisions set forth in that agreement.
DONE this -�- day of , 199k--
CITY OF EDMONDO /f
By:
r
c
d
hten, Mayor
w
a
WSS52526A/0006.120.054 -6-
WSS/klt 12/04/90-2
Packet Pg. 176
7.7.d
ATTEST/AUTHENTICATED:
Jacelllne G. Parrett, City Clerk
Approved as to form:
f 1) �Yffr;v
City torney
CITY OF LYNNWOOD
N
By ._..
t/
M. Hrdlicka, Mayor
AT ST/AU E ICATED:
obert W. ack, City Clerk
Approved as to form:
J
City Attorney
WSS52526A/0006.120.054 —7—
WSS/klt 12/04/90-2
Packet Pg. 177
7.7.d
MEADOWDALE PLAYFIELDS
1991 Estimated Maintenance and Operation Costs
The following estimated cost covers maintenance and operation of the facility for the
full year. Costs reflect complete maintenance and field preparation for all fields.
Totals include labor, materials and equipment rental costs.
1. Turf Maintenance
a. Mowing $6,800
b. Aerating, verticutting, top dressing
seeding, etc. 1,700
C. Fertilizing and weed control 3,900
2. Irrigation Control and Repair 1,800
3. Building Maintenance
Daily Maintenance, Repairs, Telephone
Alarm Monitoring 1,750
4. Litter Control and General Clean-up 5,250
5. Sand Field Maintenance 2,000
6. General Site Maintenance
Pruning, Play Equipment, Storm Drains
Holding Ponds, Leaves, Landscape Materials and Fence
Repairs, 2,800
7. Field Preparation and Facility Monitoring 22,200
Year -Round for all fields.
8. Water, Sewer and Electricity 11,129
a. Sewer reflects a 5% increase
b. Water reflects a 8% increase
9. Insurance 6,000
10. Administrative Costs __ 500_
TOTAL ESTIMATED
COST FOR 1991 $65,800
Edmonds Share 32,900
Lynnwood Share 32,900
E
a
455RI/7
Packet Pg. 178
7.7.d
Remit to: Attachment 3
GameTime� Game Time
Invoice
PO Box 680121
Page
1 of 5
Fort Payne, AL 35968
A I=LAYcoRE Company
Invoice number PJI-0193933
Customer no
00043022
j
150
PlayCore Dr SE, Fort Payne, AL 35967 Invoice date 9/26/2022
Customer PO
PO 20220408-00
3
www.gametime.com Payment terms Net 30 days
Reference
2207020
(256) 845-5610 * (800) 633-2394
Date shipped
9/23/2022
N
L
Sold to:
Ship to
City of Lynnwood
City of Lynnwood
19100 44th Ave W
Meadowdale Playfield
Q
Lynnwood, WA 98046
18900 44th Ave W
W
Lynnwood, WA 98036
N
N
O
Original Order No: 2187318
N
Project Name
Meadowdale Playfield Playground Option 3
J
Sales Group: Great Western
Y
Recreation
a
m
Catalog
No Description
Qty
Unit price
Amount
R
13
RDU
PLAYGROUND EQUIPMENT
1.00
109,762.000 109,762.00
?,
26057
2 WAY X-POD STEP (BASIC:SB SKY-BLUE) (ROTOPLASTIC:PE
1.00
0.000
0.00
O
PERIWINKLE)
ca
d
6232
1'-0"POD (BASIC:SB SKY-BLUE) (ROTOPLASTIC:PE PERIWINKLE)
4.00
0.000
0.00
2
3903
12"HYPNETIC SPINNER 2SIDE
1.00
0.000
0.00
'0
O
3960
MAZE SLIDER
1.00
0.000
0.00
3
4958
GIZMO ASSY (HYPNO WHEEL)
1.00
0.000
0.00
=
4962
Echo Chamber
1.00
0.000
0.00
=
26071
SYMMETRIC CLIMBING WALL (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
J
26080
STRETCHED LOOP LADDER (ACCENT:BH BG290)
1.00
0.000
0.00
O
A
26094
TRIANGULAR SHROUD
8.00
0.000
0.00
�=
U
26121
90 DEG 3-WAY X-POD STEP (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
(ROTOPLASTIC:PE PERIWINKLE)
0
26143
90 DEG 2-WAY X-POD STEP (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
O
(ROTOPLASTIC:PE PERIWINKLE)
26153
GRIP RAIL LINK (ACCENT:BH BG290) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
C
26162
CONNECTSCAPE CLIMBER 2'-6 (ACCENT:BH BG290)
1.00
0.000
0.00
O
26170
XCELERATOR (ACCENT:BH BG290) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
0)
27074
60 DEG TRAPEZOID OVERHEAD (ACCENT:BH BG290)
1.00
0.000
0.00
ca
39012
TOT'S LEAF (BASIC:SB SKY-BLUE) (ROTOPLASTIC:PE
2.00
0.000
0.00
(L
PERIWINKLE)
80000
49" SQ PUNCHED STEEL DECK (DECK:PVC:GA RAL_7012 GRAY)
1.00
0.000
0.00
d
80078
6"STEPPED PLATFORM (DECK:PVC:GA RAL_7012 GRAY)
1.00
0.000
0.00
�+
ca
80082
SLIDE TRANSFER (ACCENT:BH BG290) (BASIC:SB SKY-BLUE)
3.00
0.000
0.00
a
(DECK:PVC:GA RAIL_7012 GRAY)
N
80686
HANDHOLD/KICKPLATE PKG (ACCENT:BH BG290) (ACCENT_2:BH
2.00
0.000
0.00
=
O
BG290)
E
80687
HANDHOLD/KICK PLATE PKG (ACCENT:BH BG290)
1.00
0.000
0.00
_0
W
(ACCENT_2:13H BG290)
'0
O
81669
HAND CYCLER (2_COLOR_HDPE:BB BLU/BGE/BLU)
1.00
0.000
0.00
r
81684
TELESCOPE (ACCENT_2:BH BG290) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
0
81699
BONGOS (ROTOPLASTIC:PE PERIWINKLE)
1.00
0.000
0.00
0
oC
81766
LEAF STEP (ACCENT:BH BG290) (ROTOPLASTIC:PE PERIWINKLE)
2.00
0.000
0.00
M
90005
TWO PIECW HEX DECK-ADA (DECK:PVC:GA RAIL_7012 GRAY)
2.00
0.000
0.00
C
90109
SCHOONER CLIMBER 7'-6"/8' (ACCENT:BH BG290)
1.00
0.000
0.00
N
90176
CROW'S NEST W/GIZMO-ADA (ACCENT:BH BG290)
1.00
0.000
0.00
=
(DECK:PVC:GA RAL_7012 GRAY) (ROTOPLASTIOPE PERIWINKLE)
d
t
90189
GANZA (ACCENT:BH BG290) (ROTOPLASTIC:PE PERIWINKLE)
1.00
0.000
0.00
90197
NATURE PANEL (ROTOPLASTIC:PE PERIWINKLE)
1.00
0.000
0.00
V
ca
w
90216
RUNG ENCLOSURE BARRIER (ACCENT:BH BG290)
2.00
0.000
0.00
Q
90264
6' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY_BLUE)
2.00
0.000
0.00
90265
7' UPRIGHT ASSEMBLY(ALUM) (BASIC:SB SKY-BLUE)
3.00
0.000
0.00
90266
8' UPRIGHT ASSEMBLY(ALUM) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
Packet Pg. 179
7.7.d
Remit to:
GOGame Time
Invoice
PO Box 680121
Page
2 of 5
Fort Payne, AL 35968
A I=LAYcoRE Company
Invoice number PJI-0193933
Customer no
00043022
j
150
PlayCore Dr SE, Fort Payne, AL 35967 Invoice date 9/26/2022
Customer PO
PO 20220408-00
3
www.gametime.com Payment terms Net 30 days
Reference
2207020
(256) 845-5610 * (800) 633-2394
Date shipped
9/23/2022
N
L
Sold to:
Ship to
City of Lynnwood
City of Lynnwood
19100 44th Ave W
Meadowdale Playfield
Q
Lynnwood, WA 98046
18900 44th Ave W
W
Lynnwood, WA 98036
N
N
O
Original Order No: 2187318
N
Project Name
Meadowdale Playfield Playground Option 3
J
Sales Group: Great Western
Y
Recreation
L
ca
a
Catalog
No Description
Qty
Unit price
Amount
m
90269
11' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
3
90271
13' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY-BLUE)
2.00
0.000
0.00
O
90272
14' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY-BLUE)
4.00
0.000
0.00
to
d
90429
CROW'S NEST W/WHEEL-ADA (ACCENT:BH BG290)
1.00
0.000
0.00
(DECK:PVC:GA RAIL_7012 GRAY)
O
90530
LITTLE FOOT SLIDE (ACCENT:BH BG290) (ROTOPLASTIOPE
1.00
0.000
0.00
0
PERIWINKLE) (TUBE:PE PERIWINKLE)
_
90534
RUNG KICKPLATE 3'-0" (ACCENT_2:13H BG290)
1.00
0.000
0.00
=
90545
WAVE CLIMBER (ROTOPLASTIC:PE PERIWINKLE)
1.00
0.000
0.00
J
90546
CLIMBER ARCHWAY W/D-RING (ARCH:BH BG290)
1.00
0.000
0.00
4-
O
90575
SCRAMBLE UP 6'-6"/8'-0" (BASIC:SB SKY-BLUE) (HDPE:BL
1.00
0.000
0.00
r
BLUE2002)
U
90891
8 Ft Straight Slide (ROTOPLASTIC:PE PERIWINKLE)
1.00
0.000
0.00
O
91139
ENTRYWAY BARIER (ACCENT:BH BG290)
3.00
0.000
0.00
E
91209
CLIMBER ENTRYWAY BARRIER (ACCENT:BH BG290)
2.00
0.000
0.00
O
91334
CLIMBER OFFSET -BARRIER (ACCENT:BH BG290)
1.00
0.000
0.00
C
91475
SENSORY RAMP LINK 1'-6"/2 (ACCENT:BH BG290) (DECK:PVC:GA
1.00
0.000
0.00
O
RAL_7012 GRAY) (HDPE:BL BLUE2002)
0)
91539
ROLLER SLIDE (3' DECK HT) (ACCENT:BH BG290) (BASIC:SB
1.00
0.000
0.00
c4
SKY-BLUE) (DECK:PVC:GA RAIL_7012 GRAY)
d
91551
Maracabasas Panel (Below Deck) (2_COLOR
1.00
0.000
0.00
y
_HDPE:BB
BLU/BGE/BLU) (HDPE:BL BLUE2002)
d
91555
6' RAMP ATTACHMENT (GUARDRAIL) (ACCENT:BH BG290)
1.00
0.000
0.00
(BASIC:SB SKY-BLUE) (DECK:PVC:GA RAIL _7012 GRAY)
91592
Rung Kickplate 4'-0" Rise (ACCENT:BH BG290)
1.00
0.000
0.00
N
91664
Umbra Hex Roof (ROOF:PE PERIWINKLE)
1.00
0.000
0.00
C
G90262
4'UPRIG HT ASSY(GALV) (BASIC:SB SKY-BLUE)
4.00
0.000
0.00
0
G90265
7' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
-00
G90266
8' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
-
G90269
11' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
2.00
0.000
0.00
r
G90271
13' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
4.00
0.000
0.00
U
14928
NDS INCLUSIVE PLAY SIGN PKG
1.00
0.000
0.00
0
5179
WELCOME SIGN 5-12 YEAR OLD (BASIC:SB SKY-BLUE)
1.00
561.000
561.00
5056
ARCH SWING (BASIC:BL BLUE2002)
1.00
7,296.000
7,296.00
M
NC
5151
PRIMETIME SOLO SWING (BASIC:BL BLUE2002)
1.00
1,365.000
1,365.00
N
8537
3 1/2"ADAPTIVE SEAT-GALV (ROTOPLASTIOPE PERIWINKLE)
1.00
419.000
419.00
8696
3 112" ENCLOSED TOT-GALV
1.00
359.000
359.00
d
t
8910
3 112" BELT SEAT-GALV
2.00
288.000
576.00
5158
EXPRESSION SWING 3.5" 8'H (BASIC:SB SKY-BLUE)
1.00
1,783.000
1,783.00
0
(ROTOPLASTIC:PE PERIWINKLE)
w
Q
17247
ADAPTIVE SWING SAFETY BLT
1.00
155.000
155.00
18826
PRIMETIME ARCH SWING FS (BASIC:BL BLUE2002)
2.00
1,416.000
2,832.00
SURCHARGE SURCHARGE
1.00
19,833.600 19,833.60
Packet Pg. 180
7.7.d
GOGame
Remit to:
Time
Invoice
PO Box 680121
Page 3 of 5
A PLAYcoRE Company
Fort Payne, AL 35968
Invoice number PJI-0193933
Customer no 00043022
150 PlayCore Dr SE, Fort Payne, AL 35967
Invoice date 9/26/2022
Customer PO PO 20220408-00
www.gametime.com
Payment terms Net 30 days
Reference 2207020
(256) 845-5610 * (800) 633-2394
Date shipped 9/23/2022
Sold to:
Ship to :
City of Lynnwood
City of Lynnwood
19100 44th Ave W
Meadowdale Playfield
Lynnwood, WA 98046
18900 44th Ave W
Lynnwood, WA 98036
Original Order No: 2187318
Project Name Meadowdale Playfield
Playground Option 3
Sales Group: Great Western
Recreation
Catalog No Description Qty Unit price Amount
91687
Umbra Roof Cap (ROOF_2:PE PERIWINKLE)
6.00
0.000
0.00 3
G90267
9' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
200829
HYBRID TOOL KIT PS +
4.00
0.000
0.00 to
d
LJNH4R
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNH4S
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 0
O
LJNH4T
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
C
LJNH4U
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
DJNH4V
5"AL PIP W/AL CAP 6' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 >
DJNH4W
5"AL PIP W/AL CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 J
LJNH4X
5"GV PIP W/AL CAP 11' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
LJNH4Y
5"GV PIP W/AL CAP 8'6" (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
U_BLUE)
0
LJNH50
5"GV PIP W/O CAP 13' (BASIC:SB SKY
1.00
0.000
0.00
LJNH51
5"GV PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
y
DJNH52
5"AL PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNH53
5"GV PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 2
DJNH54
5"AL PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 =
3
LJNH55
5"GV PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
DJNH56
5"AL PIP W/AL CAP 6' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 a
DJNH57
5"AL PIP W/AL CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
DJNH58
5"AL PIP W/O CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 y
LJNH59
5"GV PIP W/AL CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
d
DJNHSA
5"AL PIP W/AL CAP 8' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNHSB
5"GV PIP W/AL CAP 8' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNHSC
5"GV PIP W/AL CAP 11' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 a
DJNHSD
5"AL PIP W/AL CAP 11' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 C
DJNHSE
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
E
DJNHSF
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 -0
DJNHSG
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 -
DJNHSH
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 >
6262
INCLUSIVE WHIRL - BASIC
1.00
13,999.000
13,999.00 U
205282
TOOL KIT(TORX BIT)PS 2012
1.00
0.000
0.00 0
205283
HYBRID TOOL KIT PS 2012
1.00
0.000
0
0.00
M
200830
HYBRID TOOL KIT PT
1.00
0.000
0.00 c
139361
AEROSOL PAINT 4.5 OZ. (BASIC:BH BG290)
2.00
0.000
0.00 N
139361
AEROSOL PAINT 4.5 OZ. (BASIC:BL BLUE2002)
1.00
0.000
0.00 =
139361
AEROSOL PAINT 4.5 OZ. (BASIC:SB SKY_BLUE)
2.00
0.000
0.00 d
t
168284
2-5 AGE APPROPRIATE
1.00
0.000
0.00
168285
5-12 AGE APPROPRIATE
4.00
0.000
0.00 M
w
169163
2/5-5/12 AGE APPROPRIATE
4.00
0.000
0.00 Q
169164 ASTM WARNING LABEL 9.00 0.000 0.00
Sub total 158,940.60
Packet Pg. 181
7.7.d
CGOmeTime�
A PLAYCoRE-- company
150 PlayCore Dr SE, Fort Payne, AL 35967
www.gametime.com
(256) 845-5610 * (800) 633-2394
Sold to:
City of Lynnwood
19100 44th Ave W
Lynnwood, WA 98046
Remit to:
Game Time
PO Box 680121
Fort Payne, AL 35968
Invoice date 9/26/2022
Payment terms Net 30 days
Invoice
Page 4 of 5
Invoice number PJI-0193933
Customer no 00043022
Customer PO PO 20220408-00
Reference 2207020
Date shipped 9/23/2022
Ship to :
City of Lynnwood
Meadowdale Playfield
18900 44th Ave W
Lynnwood, WA 98036
Original Order No:
2187318
Project Name
Meadowdale Playfield Playground Option 3
Sales Group:
Great Western
Recreation
Catalog No
Description
Qty
Unit price
Amount
Freight
Freight
1.00
8,000.000
8,000.00
Sub total
8,000.00
Installation
Installation Charges
1.00
72,892.500
72,892.50
Sub total
72,892.50
Discount
Invoice Discount
(1.00)
38,220.090
(38,220.09)
Sub total
(38,220.09)
Total
Sales subtotal
amount
201,613.01
INVOICE TOTAL DUE
201,613.01
Sales tax
21,370.98
USD $222,983.99
C
d
E
t
v
M
w
Q
Packet Pg. 182
7.7.d
CGameTime)
A PLAYCORE Company
150 PlayCore Dr SE, Fort Payne, AL 35967
www.gametime.com
(256) 845-5610 * (800) 633-2394
Sold to:
City of Lynnwood
19100 44th Ave W
Lynnwood, WA 98046
NOTICE OF CREDIT CARD PROCESSING FEE:
Remit to: Invoice
Game Time
PO Box 680121
Page
5 of 5
Fort Payne, AL 35968
Invoice number
PJI-0193933
Customer no
00043022
Invoice date 9/26/2022
Customer PO
PO 20220408-00
Payment terms Net 30 days
Reference
2207020
Date shipped 9/23/2022
Ship to :
City of Lynnwood
Meadowdale Playfield
18900 44th Ave W
Lynnwood, WA 98036
EFFECTIVE APRIL 4, 2022, A PROCESSING FEE OF 2.50% OF THE PAYMENT AMOUNT WILL BE ASSESSED ON ALL CREDIT CARD TRANSACTIONS. YOU HAVE THE
OPTION TO PAY BY CHECK, ACH OR WIRE WITHOUT ANY ADDITIONAL FEE.
We now offer the option of emailing invoices! Please let us know if you would like to take advantage of this feature by emailing us at ar@gametime.com.
Please include the email address you would like your invoices to go to and a contact name and number.
CONCEALED SHORTAGES MUST BE REPORTED TO GAMETIME WITHIN 60 DAYS OF RECEIPT OF MERCHANDISE.
CONDITIONS:
TITLE TO THIS MERCHANDISE PASSES TO BUYER WHEN SELLER DELIVERS GOODS TO CARRIER
Please note that GAMETIME is a material supplier only and therefore not subject to payment retainage. Shipment of goods which appear on this invoice
constitutes completion of this contract by GAMETIME. Payment in full is required within the agreed terms stated on this invoice. Warranty claims and back
charges may not be deducted from contract payments without prior approval of GAMETIME customer service personnel.
Seller hereby certifies, to the best of its knowledge, information and belief, that its selling price does not exceed the maximum price permissible under any
prevailing applicable law or regulation. Seller agrees to refund any amounts paid by Buyer which are subsequently determined to be in excess of such maximum
price.
We hereby certify that these goods were produced in compliance with all applicable requirements of Sections 6, 7 and 12 of the Fair Labor Standards Act, as
amended, and of regulations and orders of the United States Department of Labor issued under Section 14 thereof.
Tell me about your experience.
Call me at 256-997-5308 or
email at SpencerC@GameTime.com
Spencer Cheak
Group President
a
Packet Pg. 183
7.7.d
CGOmeTime�
A PLAYCoRE-_ company
150 PlayCore Dr SE, Fort Payne, AL 35967
www.gametime.com
(256) 845-5610 * (800) 633-2394
Sold to:
City of Lynnwood
19100 44th Ave W
Lynnwood, WA 98046
Remit to:
Invoice
Game Time
PO Box 680121
Page 1 of 5
Fort Payne, AL 35968
Invoice number PJI-0193933
Customer no 00043022
Invoice date 9/26/2022
Customer PO PO 20220408-00
Payment terms Net 30 days
Reference 2207020
Date shipped 9/23/2022
Ship to :
City of Lynnwood
Meadowdale Playfield
18900 44th Ave W
Lynnwood, WA 98036
Original Order No: 2187318
Project Name Meadowdale Playfield Playground Option 3
Sales Group: Great Western
Recreation
Catalog No
Description
RDU
PLAYGROUND EQUIPMENT
26057
2 WAY X-POD STEP (BASIC:SB SKY-BLUE) (ROTOPLASTIC:PE
PERIWINKLE)
6232
1'-0"POD (BASIC:SB SKY-BLUE) (ROTOPLASTIC:PE PERIWINKLE)
3903
12"HYPNETIC SPINNER 2SIDE
3960
MAZE SLIDER
4958
GIZMO ASSY (HYPNO WHEEL)
4962
Echo Chamber
26071
SYMMETRIC CLIMBING WALL (BASIC:SB SKY-BLUE)
26080
STRETCHED LOOP LADDER (ACCENT:BH BG290)
26094
TRIANGULAR SHROUD
26121
90 DEG 3-WAY X-POD STEP (BASIC:SB SKY-BLUE)
(ROTOPLASTIC:PE PERIWINKLE)
26143
90 DEG 2-WAY X-POD STEP (BASIC:SB SKY-BLUE)
(ROTOPLASTIC:PE PERIWINKLE)
26153
GRIP RAIL LINK (ACCENT:BH BG290) (BASIC:SB SKY-BLUE)
26162
CONNECTSCAPE CLIMBER 2'-6 (ACCENT:BH BG290)
26170
XCELERATOR (ACCENT:BH BG290) (BASIC:SB SKY-BLUE)
27074
60 DEG TRAPEZOID OVERHEAD (ACCENT:BH BG290)
39012
TOT'S LEAF (BASIC:SB SKY-BLUE) (ROTOPLASTIC:PE
PERIWINKLE)
80000
49" SQ PUNCHED STEEL DECK (DECK:PVC:GA RAL_7012 GRAY)
80078
6"STEPPED PLATFORM (DECK:PVC:GA RAL_7012 GRAY)
80082
SLIDE TRANSFER (ACCENT:BH BG290) (BASIC:SB SKY-BLUE)
(DECK:PVC:GA RAIL_7012 GRAY)
80686
HANDHOLD/KICKPLATE PKG (ACCENT:BH BG290) (ACCENT_2:BH
BG290)
80687
HANDHOLD/KICK PLATE PKG (ACCENT:BH BG290)
(ACCENT_2:13H BG290)
81669
HAND CYCLER (2_COLOR_HDPE:BB BLU/BGE/BLU)
81684
TELESCOPE (ACCENT_2:BH BG290) (BASIC:SB SKY-BLUE)
81699
BONGOS (ROTOPLASTIC:PE PERIWINKLE)
81766
LEAF STEP (ACCENT:BH BG290) (ROTOPLASTIC:PE PERIWINKLE)
90005
TWO PIECW HEX DECK-ADA (DECK:PVC:GA RAL_7012 GRAY)
90109
SCHOONER CLIMBER 7'-6"/8' (ACCENT:BH BG290)
90176
CROW'S NEST W/GIZMO-ADA (ACCENT:BH BG290)
(DECK:PVC:GA RAL_7012 GRAY) (ROTOPLASTIOPE PERIWINKLE)
90189
GANZA (ACCENT:BH BG290) (ROTOPLASTIC:PE PERIWINKLE)
90197
NATURE PANEL (ROTOPLASTIC:PE PERIWINKLE)
90216
RUNG ENCLOSURE BARRIER (ACCENT:BH BG290)
90264
6' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY_BLUE)
90265
7' UPRIGHT ASSEMBLY(ALUM) (BASIC:SB SKY-BLUE)
90266
8' UPRIGHT ASSEMBLY(ALUM) (BASIC:SB SKY-BLUE)
Qty
Unit price
Amount
1.00
109, 762.000
109,762.00
1.00
0.000
0.00
4.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
8.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
2.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
3.00
0.000
0.00
2.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
2.00
0.000
0.00
2.00
0.000
0.00
1.00
0.000
0.00
1.00
0.000
0.00
c
m
1.00 0.000 0.00 t
1.00 0.000 0.00
w
2.00 0.000 0.00 Q
('�III�11[IIIII�11(III
3.00 0.000 0.00
1.00 0.000 0.00
Packet Pg. 184
7.7.d
Remit to:
GOGame Time
Invoice
PO Box 680121
Page
2 of 5
Fort Payne, AL 35968
A I=LAYcoRE Company
Invoice number PJI-0193933
Customer no
00043022
j
150
PlayCore Dr SE, Fort Payne, AL 35967 Invoice date 9/26/2022
Customer PO
PO 20220408-00
3
www.gametime.com Payment terms Net 30 days
Reference
2207020
(256) 845-5610 * (800) 633-2394
Date shipped
9/23/2022
N
L
Sold to:
Ship to
City of Lynnwood
City of Lynnwood
19100 44th Ave W
Meadowdale Playfield
Q
Lynnwood, WA 98046
18900 44th Ave W
W
Lynnwood, WA 98036
N
N
O
Original Order No: 2187318
N
Project Name
Meadowdale Playfield Playground Option 3
J
Sales Group: Great Western
Y
Recreation
L
ca
a
Catalog
No Description
Qty
Unit price
Amount
m
90269
11' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
3
90271
13' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY-BLUE)
2.00
0.000
0.00
O
90272
14' UPRIGHT ASSMBLY(ALUM) (BASIC:SB SKY-BLUE)
4.00
0.000
0.00
to
d
90429
CROW'S NEST W/WHEEL-ADA (ACCENT:BH BG290)
1.00
0.000
0.00
(DECK:PVC:GA RAIL_7012 GRAY)
O
90530
LITTLE FOOT SLIDE (ACCENT:BH BG290) (ROTOPLASTIOPE
1.00
0.000
0.00
0
PERIWINKLE) (TUBE:PE PERIWINKLE)
_
90534
RUNG KICKPLATE 3'-0" (ACCENT_2:13H BG290)
1.00
0.000
0.00
=
90545
WAVE CLIMBER (ROTOPLASTIC:PE PERIWINKLE)
1.00
0.000
0.00
J
90546
CLIMBER ARCHWAY W/D-RING (ARCH:BH BG290)
1.00
0.000
0.00
4-
O
90575
SCRAMBLE UP 6'-6"/8'-0" (BASIC:SB SKY-BLUE) (HDPE:BL
1.00
0.000
0.00
r
BLUE2002)
U
90891
8 Ft Straight Slide (ROTOPLASTIC:PE PERIWINKLE)
1.00
0.000
0.00
O
91139
ENTRYWAY BARIER (ACCENT:BH BG290)
3.00
0.000
0.00
E
91209
CLIMBER ENTRYWAY BARRIER (ACCENT:BH BG290)
2.00
0.000
0.00
O
91334
CLIMBER OFFSET -BARRIER (ACCENT:BH BG290)
1.00
0.000
0.00
C
91475
SENSORY RAMP LINK 1'-6"/2 (ACCENT:BH BG290) (DECK:PVC:GA
1.00
0.000
0.00
O
RAL_7012 GRAY) (HDPE:BL BLUE2002)
0)
91539
ROLLER SLIDE (3' DECK HT) (ACCENT:BH BG290) (BASIC:SB
1.00
0.000
0.00
c4
SKY-BLUE) (DECK:PVC:GA RAIL_7012 GRAY)
d
91551
Maracabasas Panel (Below Deck) (2_COLOR
1.00
0.000
0.00
y
_HDPE:BB
BLU/BGE/BLU) (HDPE:BL BLUE2002)
d
91555
6' RAMP ATTACHMENT (GUARDRAIL) (ACCENT:BH BG290)
1.00
0.000
0.00
(BASIC:SB SKY-BLUE) (DECK:PVC:GA RAIL _7012 GRAY)
91592
Rung Kickplate 4'-0" Rise (ACCENT:BH BG290)
1.00
0.000
0.00
N
91664
Umbra Hex Roof (ROOF:PE PERIWINKLE)
1.00
0.000
0.00
C
G90262
4'UPRIG HT ASSY(GALV) (BASIC:SB SKY-BLUE)
4.00
0.000
0.00
0
G90265
7' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
-00
G90266
8' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
1.00
0.000
0.00
-
G90269
11' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
2.00
0.000
0.00
r
G90271
13' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY-BLUE)
4.00
0.000
0.00
U
14928
NDS INCLUSIVE PLAY SIGN PKG
1.00
0.000
0.00
0
5179
WELCOME SIGN 5-12 YEAR OLD (BASIC:SB SKY-BLUE)
1.00
561.000
561.00
5056
ARCH SWING (BASIC:BL BLUE2002)
1.00
7,296.000
7,296.00
M
NC
5151
PRIMETIME SOLO SWING (BASIC:BL BLUE2002)
1.00
1,365.000
1,365.00
N
8537
3 1/2"ADAPTIVE SEAT-GALV (ROTOPLASTIOPE PERIWINKLE)
1.00
419.000
419.00
8696
3 112" ENCLOSED TOT-GALV
1.00
359.000
359.00
d
t
8910
3 112" BELT SEAT-GALV
2.00
288.000
576.00
5158
EXPRESSION SWING 3.5" 8'H (BASIC:SB SKY-BLUE)
1.00
1,783.000
1,783.00
0
(ROTOPLASTIC:PE PERIWINKLE)
w
Q
17247
ADAPTIVE SWING SAFETY BLT
1.00
155.000
155.00
18826
PRIMETIME ARCH SWING FS (BASIC:BL BLUE2002)
2.00
1,416.000
2,832.00
SURCHARGE SURCHARGE
1.00
19,833.600 19,833.60
Packet Pg. 185
7.7.d
GOGame
Remit to:
Time
Invoice
PO Box 680121
Page 3 of 5
A PLAYcoRE Company
Fort Payne, AL 35968
Invoice number PJI-0193933
Customer no 00043022
150 PlayCore Dr SE, Fort Payne, AL 35967
Invoice date 9/26/2022
Customer PO PO 20220408-00
www.gametime.com
Payment terms Net 30 days
Reference 2207020
(256) 845-5610 * (800) 633-2394
Date shipped 9/23/2022
Sold to:
Ship to :
City of Lynnwood
City of Lynnwood
19100 44th Ave W
Meadowdale Playfield
Lynnwood, WA 98046
18900 44th Ave W
Lynnwood, WA 98036
Original Order No: 2187318
Project Name Meadowdale Playfield
Playground Option 3
Sales Group: Great Western
Recreation
Catalog No Description Qty Unit price Amount
91687
Umbra Roof Cap (ROOF_2:PE PERIWINKLE)
6.00
0.000
0.00 3
G90267
9' UPRIGHT ASS'Y (GALV) (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
200829
HYBRID TOOL KIT PS +
4.00
0.000
0.00 to
d
LJNH4R
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNH4S
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 0
O
LJNH4T
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
C
LJNH4U
5"GV PIP W/AL CAP 4' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
DJNH4V
5"AL PIP W/AL CAP 6' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 >
DJNH4W
5"AL PIP W/AL CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 J
LJNH4X
5"GV PIP W/AL CAP 11' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
LJNH4Y
5"GV PIP W/AL CAP 8'6" (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
U_BLUE)
0
LJNH50
5"GV PIP W/O CAP 13' (BASIC:SB SKY
1.00
0.000
0.00
LJNH51
5"GV PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
y
DJNH52
5"AL PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNH53
5"GV PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 2
DJNH54
5"AL PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 =
3
LJNH55
5"GV PIP W/O CAP 13' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
DJNH56
5"AL PIP W/AL CAP 6' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 a
DJNH57
5"AL PIP W/AL CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
DJNH58
5"AL PIP W/O CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 y
LJNH59
5"GV PIP W/AL CAP 7' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
d
DJNHSA
5"AL PIP W/AL CAP 8' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNHSB
5"GV PIP W/AL CAP 8' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00
LJNHSC
5"GV PIP W/AL CAP 11' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 a
DJNHSD
5"AL PIP W/AL CAP 11' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 C
DJNHSE
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 O
E
DJNHSF
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 -0
DJNHSG
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 -
DJNHSH
5"AL PIP W/AL CAP 14' (BASIC:SB SKY_BLUE)
1.00
0.000
0.00 >
6262
INCLUSIVE WHIRL - BASIC
1.00
13,999.000
13,999.00 U
205282
TOOL KIT(TORX BIT)PS 2012
1.00
0.000
0.00 0
205283
HYBRID TOOL KIT PS 2012
1.00
0.000
0
0.00
M
200830
HYBRID TOOL KIT PT
1.00
0.000
0.00 c
139361
AEROSOL PAINT 4.5 OZ. (BASIC:BH BG290)
2.00
0.000
0.00 N
139361
AEROSOL PAINT 4.5 OZ. (BASIC:BL BLUE2002)
1.00
0.000
0.00 =
139361
AEROSOL PAINT 4.5 OZ. (BASIC:SB SKY_BLUE)
2.00
0.000
0.00 d
t
168284
2-5 AGE APPROPRIATE
1.00
0.000
0.00
168285
5-12 AGE APPROPRIATE
4.00
0.000
0.00 M
w
169163
2/5-5/12 AGE APPROPRIATE
4.00
0.000
0.00 Q
169164 ASTM WARNING LABEL 9.00 0.000 0.00
Sub total 158,940.60
Packet Pg. 186
7.7.d
CGOmeTime�
A PLAYCoRE-- company
150 PlayCore Dr SE, Fort Payne, AL 35967
www.gametime.com
(256) 845-5610 * (800) 633-2394
Sold to:
City of Lynnwood
19100 44th Ave W
Lynnwood, WA 98046
Remit to:
Game Time
PO Box 680121
Fort Payne, AL 35968
Invoice date 9/26/2022
Payment terms Net 30 days
Invoice
Page 4 of 5
Invoice number PJI-0193933
Customer no 00043022
Customer PO PO 20220408-00
Reference 2207020
Date shipped 9/23/2022
Ship to :
City of Lynnwood
Meadowdale Playfield
18900 44th Ave W
Lynnwood, WA 98036
Original Order No:
2187318
Project Name
Meadowdale Playfield Playground Option 3
Sales Group:
Great Western
Recreation
Catalog No
Description
Qty
Unit price
Amount
PP1000
Poured in Place
1.00
183,972.800
183,972.80
Sub total
183,972.80
Freight
Freight
1.00
8,000.000
8,000.00
Sub total
8,000.00
Installation
INSTALLATION Installation Charges
1.00
145,785.000
145,785.00
Sub total
145,785.00
Discount
Invoice Discount
(1.00)
38,220.090
(38,220.09)
Sub total
(38,220.09)
Total
Sales subtotal
amount
458,478.31
INVOICE TOTAL DUE
PAYMENT RECEIVED
BALANCE DUE
458,478.31
Sales tax
48,598.70
USD $507,077.01
-222,983.99
$284,093.02
C
d
E
t
v
M
w
Q
Packet Pg. 187
7.7.d
CGameTime)
A PLAYCORE Company
150 PlayCore Dr SE, Fort Payne, AL 35967
www.gametime.com
(256) 845-5610 * (800) 633-2394
Sold to:
City of Lynnwood
19100 44th Ave W
Lynnwood, WA 98046
NOTICE OF CREDIT CARD PROCESSING FEE:
Remit to: Invoice
Game Time
PO Box 680121
Page
5 of 5
Fort Payne, AL 35968
Invoice number
PJI-0193933
Customer no
00043022
Invoice date 9/26/2022
Customer PO
PO 20220408-00
Payment terms Net 30 days
Reference
2207020
Date shipped 9/23/2022
Ship to :
City of Lynnwood
Meadowdale Playfield
18900 44th Ave W
Lynnwood, WA 98036
EFFECTIVE APRIL 4, 2022, A PROCESSING FEE OF 2.50% OF THE PAYMENT AMOUNT WILL BE ASSESSED ON ALL CREDIT CARD TRANSACTIONS. YOU HAVE THE
OPTION TO PAY BY CHECK, ACH OR WIRE WITHOUT ANY ADDITIONAL FEE.
We now offer the option of emailing invoices! Please let us know if you would like to take advantage of this feature by emailing us at ar@gametime.com.
Please include the email address you would like your invoices to go to and a contact name and number.
CONCEALED SHORTAGES MUST BE REPORTED TO GAMETIME WITHIN 60 DAYS OF RECEIPT OF MERCHANDISE.
CONDITIONS:
TITLE TO THIS MERCHANDISE PASSES TO BUYER WHEN SELLER DELIVERS GOODS TO CARRIER
Please note that GAMETIME is a material supplier only and therefore not subject to payment retainage. Shipment of goods which appear on this invoice
constitutes completion of this contract by GAMETIME. Payment in full is required within the agreed terms stated on this invoice. Warranty claims and back
charges may not be deducted from contract payments without prior approval of GAMETIME customer service personnel.
Seller hereby certifies, to the best of its knowledge, information and belief, that its selling price does not exceed the maximum price permissible under any
prevailing applicable law or regulation. Seller agrees to refund any amounts paid by Buyer which are subsequently determined to be in excess of such maximum
price.
We hereby certify that these goods were produced in compliance with all applicable requirements of Sections 6, 7 and 12 of the Fair Labor Standards Act, as
amended, and of regulations and orders of the United States Department of Labor issued under Section 14 thereof.
Tell me about your experience.
Call me at 256-997-5308 or
email at SpencerC@GameTime.com
Spencer Cheak
Group President
a
Packet Pg. 188
7.7.d
GREAT WESTERN
R E C R E A T 1 O N
From: Great Western Recreation
975 S Hwy 89
Logan, UT 84321
435-245-5055
Change Order Date: 12/21/2022
Project: Meadowdale Playfield Playground
To: City of Lynnwood
20522 60th Ave W
Lynnwood, WA 98036
The Original Agreement is hereby modified and amended by the following deviations from the original plans and
specifications:
Original Quote Amount: $ 507,077.01 Quote #105669-01-03
Change Order # 1 $ 2,267.30 Concrete pad
Revised Amount: $ 509,344.31
Change Order Requests
It is mutually agreed that for such change the contract price is increased by two thousand, two hundred sixty-seven
dollars and thirty cents ($2,267.30), payable with the payments due under the original agreement. It is mutually agreed
that for such change (35 days) be added to the completion time schedule. All other provisions of the original quote and
agreement shall remain in full force and effect without change because of the above deviations. Except as amended
herein, all terms, covenants, and conditions of the Original Agreement shall remain in full force and effect.
Great Western Recreation
Printed Name: Sarauna Openshaw
Title: Manager of Sales Operations
Signature: AX111.1 "_0_
Date: 12/21/2022
City of Lynnwood
Printed Name:
Title:
Signature:
Date:
Packet Pg. 189
=—T---- + A",
s
�i
r �
N'
C
O
W
0
U
0
0
r
N
O
N
7.7.e
PARKS & PUBLIC WORKS COMMITTEE MEETING
June 14, 2022
Elected Officials Participating Virtually
Councilmember Neil Tibbott (Chair)
Councilmember Kristiana Johnson
Council President Vivian Olson (ex-officio)
Other Councilmembers Present
Councilmember Diane Buckshnis
CALL TO ORDER
Staff Participating Virtually
Rob English, Acting Public Works Director
Angie Feser, Parks, Rec. & Cultural Arts & Human
Serv. Dir.
Bertrand Hauss, Transportation Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
The Edmonds City Council virtual online PPW Committee meeting was called to order at 7:32 p.m. by
Councilmember Tibbott.
2. COMMITTEE BUSINESS
1. City of Lynnwood/Meadowdale Park ILA 2022 Expenditure Request
Ms. Feser explained the cities of Lynnwood and Edmonds have an ILA for Meadowdale Park. In January
Lynnwood was planning a simple renovation to the existing playground with a total project of $200,000
(Edmonds' portion of the cost was $100,000). In April Lynnwood notified her the renovations were
upgraded to a fully inclusive playground and the cost of the project was closer to $500,000 (Edmonds'
portion of the cost was $248,538. She described potential funding sources for Edmond's portion of the
project:
Yost Pool replaster project savings
$94,500
Greenhouse replacement relocation
committed donation to cover this expenditure
$50,000
Civic Park Stormwater Mitigation Project
If ARPA funding is allocated to cover this expenditure
$104,038
Total
$248,538
Ms. Feser said another option is to provide $100,000, half the amount the City was originally quoted.
The committee may want to staff to discuss the ILA with the full council in view of anticipated requests
in future years including a sizeable contribution from Edmonds in 2025 of nearly $1 million.
Questions and discussion followed regarding support to bring this to full council, learning from past ILAs
as the City enters into ILAs with other cities, preference to have this expenditure in the CIP, projects
Lynnwood delayed due to COVID, whether Edmonds School District will contribute to the playground,
grant from Snohomish County, whether the inclusive playground should be located at the elementary
school across the street, upgrades made to the baseball fields in 2017, Edmonds' responsibility for
maintenance under the ILA, concern this was not a good investment for Edmonds at this time, and
arbitration process between parties.
Action: Full council
2. Presentation of Supplemental Agreement with KPG Psomas Related to Design
Services for Citvwide Pedestrian Crossina Enhancements Proiect
Packet Pg. 191
7.7.e
06/14/22 PPW Committee Minutes, Page 2
Mr. English explained this is a supplemental agreement to an existing contract. The supplement
recognizes the change of the consultant's name as well as extends the completion date from June 30,
2022 to December 31, 2022 to complete all federal documentation and preform the record as-builts.
Action: Consent Agenda
3. Presentation of Supplemental Agreement with KPG Psomas Related to
Construction Management Services for Citywide Pedestrian Crossing
Enhancements Protect
Mr. English advised the supplement recognizes change of the consultant's name as well as extends
the completion date from June 30, 2022 to December 31, 2022.
Action: Consent Agenda
4. Presentation of Supplemental Agreement with KPG Psomas for 76th Ave and
220th Ave Intersection Improvements Protect
Mr. English advised the supplement recognizes the change of the consultant's name.
Action: Consent Agenda
5. Presentation of Right of Entry and Maintenance Agreement between City of
Edmonds and Property Owner at 21000 Highway 99
Mr. English explained right of entry and maintenance agreement with the property owner would allow
the City to enter the property on the west side of Highway 99 adjacent to the north gateway sign in the
center median to plant it; the contract includes a one-year plant establishment period. At the end of the
one-year period, the landscaping will be maintained by the property owner. This differs from the original
proposal made at the end of last year that included purchasing the right-of-way where the landscaping
would be planted. The City did not purchase the property, but is proposing an agreement with the
property owner for landscaping and maintenance for one year.
Questions and discussion followed regarding preparation of the agreement by the city attorney's office
and the location of the landscaping covered by the agreement.
Action: Consent Agenda.
6. Protect Update for the 76th Ave. W (a)- 220th St. SW Intersection Improvements
Project
Mr. Hauss provided an introduction:
• Federal grants secured
o Design $702,000 ($232,000 local match)
o Right of Way $387,500 ($387,500 local match)
• Project description
o Add dedicated eastbound and westbound left turn lanes so turning movements are
concurrent, install new traffic signal system, widen sidewalk with planter strips at select
locations, add ADA compliant pedestrian curb ramps, up -grade City utilities, add street
lighting and extend bike lanes thru intersection for south bound/eastbound movements.
• Preliminary Design tasks completed so far
o Survey, Determination of environmental documentation, Lighting Analysis, Stormwater
Requirements, and Underground Utility Conversion Requirements
Packet Pg. 192
7.7.e
06/14/22 PPW Committee Minutes, Page 3
Discussion items
o Intersection configuration: 2 options (as identified in grant / reduced footprint)
o Conversion of overhead utilities to underground
Photographs of lane configuration and signals for westbound, eastbound, southbound and
northbound movements
• Option 1 (identified in grant application)
o Option Elements
■ Added southbound RT turn lane
■ Added eastbound dedicated thru lane
• Added westbound LT turn lane
• 4 ft planters and 7 ft on north, south and east legs
■ 7 ft sidewalks w/trees in grates on west leg
• Extend dedicated bike lanes on north and west legs to intersection
• Longer pedestrian crossings
■ Most impact to adjacent property owners
■ Biggest ROW acquisition need
■ Longest construction timeline
Option 2 (modified from grant application/reduce footprint)
o Option Elements
■ Added westbound LT turn lane
• Removed 2nd eastbound lane on east leg for approx.. 400 ft
■ 4 ft planters and 7 ft sidewalks on north, south and east legs
■ 7 ft planters with trees in grates on west leg
• Extended dedicated north and west leg, bike lanes to intersection
■ Added dedicated bike lanes on south leg
■ Requires bus stop relocation on east leg
■ Shorter pedestrian crossings — north, west and east legs
■ Lower impact to adjacent property owners — significantly reduces impacts to SW, NW
and NE corners, slightly higher impact to SE corner
■ Lower ROW acquisition needs
■ Shorter construction timeline
Packet Pg. 193
7.7.e
06/14/22 PPW Committee Minutes, Page 4
Conversion of overhead utilities to underground (possible improvements in grant application)
o Removal of 8 utility poles (excluding poles holding high tension lines along 220th St. SW
that will remain)
■ 1 on west leg
■ 1 pole on SE and SW corners
■ 4 poles on north leg
■ 2 poles on east leg
o Total cost of this addition: $1.8 Million (same cost for both options)
Conclusion
o Staff recommends Option 2 over Option 1:
■ Total project cost is less ($1.9M less)
■ Similar improvement to level of service
■ Pedestrian crosswalk distance is less
■ Right of way acquisition cost and property impacts are less
■ Reduced area for new impervious surfaces
Questions and discussion followed regarding the grant for design and ROW, undergrounding utilities,
source of matching funds, capacity added in option 2, preference for option 2, next steps with the grant
to change grant from option 1 to option 2, including utility undergrounding as an option with the goal of
securing additional grant funding, high tension lines that will remain, describing to full council the
efficiencies discovered in the analysis that changed the recommendation from option 1 to option 2, and
a supplement to the design contract that will be required for option 2.
Mr. English described the process for changing the grant from option 1 to option 2. The PSPP committee
expressed support for staff's recommendation.
Action: Presentation to full council June 21
7. Presentation of Local Agency Consultant Agreement with Transpo for the SR-104
Adaptive System from 236th St SW to 226th St SW
Mr. English relayed Mr. Hauss secured a federal grant for design of an adaptive signal control system
for 5 traffic signals on SR-104 from 236th to 2261h. An adaptive system allows for coordination between
the five signals to improve traffic flow which reduces vehicle emissions. The timing of signals will adjust
based on real time data collectors that count vehicles and provide more green time to movements with
higher volume such during traffic from ferry unloading. An RFQ was issued, three firms responded, and
the selection committee chose Transpo. The preliminary scope of work covers eight task items related
to design plans to implement the system. The goal is to get the design far enough to apply for a grant
for construction. He was confident this project would receive grant funding as signal improvements
Packet Pg. 194
7.7.e
06/14/22 PPW Committee Minutes, Page 5
projects that improve coordination and signal timing score well. A brief discussion followed regarding
the local match.
Action: Consent Agenda
8. Presentation of Construction Contract for the Seaview Park Infiltration Facility
Phase 2 Project
Mr. English explained Seaview phase 2 is part of improvements to the upper portion of Perrinville Creek
basin to address stormwater flows. The project was advertised June 8th and bids are due June 28th. If
bids are opened June 28th and there is not a large budget impact, the bid award could be on the July
5th or 19th council agenda. This is on the agenda tonight as there is no public works staff available for
the July 12th PPW committee meeting.
Questions and discussion followed regarding whether to put the bid award on the Consent Agenda, no
impact to Seaview park, and this project assisting with reducing peak runoff to Perrinville Creek.
Action: Full council
9. Presentation of Professional Service Agreement for Design Services for the Yost
and Seaview Reservoir Repairs and Upgrades
Mr. English explained the Yost reservoir was built in 1973 and the Seaview reservoir in 1976; both are
1.5 million gallons and improvements and/or maintenance are needed on both. An assessment of the
Yost reservoir found significant issues with leakage and structural issues with the roof and walls. An
assessment of Seaview found minimal leakage; the structural assessment is ongoing. This agreement
will take the design to 30% for both structures; staff will return with a supplement agreement for final
design for both. The contract in the packet is $253,941 which includes a $30,000 management reserve.
All project costs will be funded by the 421 Water Utility Fund.
Questions and discussion followed regarding use of reservoirs to store water, impacts to the sport court
on top of Yost reservoir, and how the Yost tank is accessed.
Action: Consent Agenda
10. Select Homes 7918 203rd St SW 10-foot Right -of -Way Dedication
Mr. English explained this is a right of way dedication for a 2-lot subdivision on 203rd street. The 2-lot
subdivision is currently under review and in accordance with the development code, the official street
map requires a 10-foot street dedication.
Discussion followed regarding a street map amendment to the west where right-of-way was vacated,
other parcels on 203rd that have had a 10-foot street dedication, and whether more trees could be saved
if more flexibility was provided on house location.
Action: Consent Agenda
11. Presentation to Update Edmonds City Code Chapter 3.36 to Include Impact Fee
Waivers for Early Learning Facilities
Mr. English explained RCW 82.02.060 was amended last July to allow impact fee exemptions for early
learning facilities (facilities providing regularly scheduled care for a group of children 1 month through
12 years of age for periods of less than 24 hours). The RCW provides several options; staff is proposing
Packet Pg. 195
7.7.e
06/14/22 PPW Committee Minutes, Page 6
a 80% exemption for early learning facilities. The exemption would be conditioned on at least 25% of
the children using the facility quality for state subsidized child care, and if the property were converted
to a use other than an early learning facility, impact fees would be required to be paid. If the early
learning facility did not meet the 25% requirement at any time, the full impact fee would be required. A
covenant would be recorded documenting those requirements. A search of the past five years found
two early learning facilities paid transportation impact fees, one paid $4,000 and the other paid $96,000.
This option aligns with the City's existing 80% exemption for low income housing.
Mr. Taraday added the RCW provides several options to make it easier to establish new early learning
facility. The covenant tool allows recording a covenant to exempt up to all the impact fee, the no
covenant model which would allow exempting up to 80%, and the replacement funds model (not
supported by the engineering department) which replaces the impact fee with payment from the general
fund to make up lost impact fee dollars.
Questions and discussion followed regarding other cities with the same exemption for early learning
facilities, how the 25% threshold is monitored/audited, providing incentive for early learning facilities
providing state subsidized child care, applicability of impact fees on change of use of existing building,
limited effect on impact fees collection, whether a public hearing is required, and priority of this item.
Action: Full council
12. Public Works CIP-CFP Review
Councilmember Tibbott advised he and Councilmember K. Johnson will meet to discuss the information
provided and schedule further committee review. Councilmember Buckshnis offered to participate.
Committee members expressed their appreciation for the spreadsheet and photographs.
Action: Schedule future review
For Council President Olson, Mr. English advised the overlay project on 76th is from 196th to Olympic
View Drive. Council President Olson asked about traffic calming due to speeding on 76th north of OVD.
Mr. English advised he forwarded an email from Council President Olson regarding this issue to Mr.
Hauss and traffic counts are being conducted. He will follow-up with him tomorrow. Discussion followed
regarding the possibility that it is the neighbors who are speeding and whether a radar feedback sign
would slow traffic.
3. ADJOURN
The meeting was adjourned at 9:13 p.m.
Packet Pg. 196
7.7.f
EDMONDS CITY COUNCIL MEETING
APPROVED MINUTES
July 5, 2022
ELECTED OFFICIALS PRESENT
Mike Nelson, Mayor
Vivian Olson, Council President
Kristiana Johnson, Councilmember
Will Chen, Councilmember
Diane Buckshnis, Councilmember
Susan Paine, Councilmember
Laura Johnson, Councilmember
ELECTED OFFICIALS ABSENT
Neil Tibbott, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Whitney Rivera, Municipal Court Judge
Uneek Maylor, Court Administrator
Angie Feser, Parks, Rec., Cultural Arts & Human
Services Director
Rob English, Acting Public Works Director
Jeanie McConnell, Eng. Program Manager
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Nelson in the Council
Chambers, 250 5t' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute.
2. LAND ACKNOWLEDGEMENT
Councilmember Paine read the City Council Land Acknowledge Statement: "We acknowledge the
original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip
Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We
respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection
with the land and water."
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Tibbott.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT OLSON,
TO EXCUSE COUNCILMEMBER TIBBOTT. MOTION CARRIED UNANIMOUSLY.
4. PRESENTATIONS
1. MUNICIPAL COURT ANNUAL REPORT
Municipal Court Judge Whitney Rivera reviewed:
• Court Operations Update
o Restarted Community Court in January 2022
■ Many thanks to our temporary home at Community Health Center
Edmonds City Council Approved Minutes
July 5, 2022
Page 1
Packet Pg. 197
7.7.f
■ Moved to our new Community Court Space on Highway 99
o Began processing passports in November 2021
o Completed multiple jury trials safely
o Processing infractions for individuals who did not respond during COVID
o Legal financial obligation relief and Unified Payment (UP) Program
o Fully operational in hybrid model
Photos of Edmonds Municipal Court Team and of the community court
Lookin at the numbers
Traffic
Non-
DUI/Physical
Other
Criminal
Total
Year
Infractions
Traffic
Control
Criminal
Non-
Total
Criminals
Infractions
Traffic
traffic
Filings
2017
3,825
53
90
331
502
4,801
923
2018
4,547
29
144
328
466
5,514
938
2019
2,804
38
135
343
507
3,827
985
2020
1,819
32
105
183
512
2,651
800
2021
1 2,212
20
65
72
318
2,687
455
• Life Cycle: Criminal Case Filing
l
Resuming Jury Trials
o Resumed in April 2021
0 171 cases set for trial
o Since resuming, completed 5 jury trials and 1 bench trial
o Charges included
■ Reckless driving
■ DWLS 3 + Reckless Driving
■ Two counts of stalking
■ Driving Under the Influence
■ Assault 4 (non -DV)
■ Violation of No Contact Order (DV)
Community Court Update
o Received a grant from the Administrative Office of the Courts (AOC) as part of SB 5476
o Grant goes towards enhancing and improving therapeutic programs in courts of limited
jurisdiction
o Vendors present during Community Court hearing dates
o Connecting individuals with services to address underlying issues
Statewide Leadership
o DMCJA — District & Municipal Court Judges' Association
o DMCMA — District and Municipal Court Management Association
o MPA — Misdemeanant Probation Association
Edmonds City Council Approved Minutes
July 5, 2022
Page 2
Packet Pg. 198
7.7.f
o Washington State Criminal Justice Training Commission
o Washington State Minority and Justice Commission (working to identify and to eradicate the
effects of racial, ethnic, and cultural bias in our state court system)
Court Administration
o Uneek Maylor, Court Administrator
■ District & Municipal Court Management Association (DMCMA) — Executive Board
Member, Technology Chair, Education Committee Member, Long Range Planning
Committee Member
■ Minority & Justice Commission Jury Demographics Study Work Group
■ Member of work group for new case management system through Administrative Office
of the Courts (AOC)
■ Career & technical education advisor for Edmonds School District
Probation
o Omar Gamez, Probation Officer
■ Training & Education Co -Chair for the Misdemeanant Probation Association
■ Committee member on Deferred Prosecution Revision workgroup
■ Misdemeanant Probation Academy Instructor at the Criminal Justice Training Center
■ DV and DV-MRT Facilitator
■ Volunteer at Saint Vincent de Paul
• Judicial
o District & Municipal Court Judges' Association (DMCJA)
■ Co -Chair of Legislative Committee
■ Member of the Public Outreach Committee
■ Member of Council on Independent Courts
o Presenter at the Spring DMCJA Judicial Conference on racial disparities in imposition of
legal financial obligations based on 2021 task for report on race in the criminal legal system
• Looking Forward
o Sections of SB 5476 that makes possession of a controlled substance a misdemeanor sunsets
July 1, 2023
o Updating jury summons processing
o Continuing to develop Language Access Plan and interpreter services
o Change in law to provide for ability to pay hearings for infractions goes into effect in 2023
o Potential for state funding for pretrial services that impact public safety (SCRAM, EHM,
GPS)
o Transition to new case management system in 2023
o Expanding pretrial services, including text and email reminders for court dates
Councilmember Buckshnis observed the number of infractions and DUIs have gone down and asked if
that correlated with staffing issues in the police department. Judge Rivera assumed that was part of it as
well as COVID. Ms. Maylor assumed it was related to staffing. Councilmember Buckshnis commented
these issues do not miraculously go away. Judge Rivera said she did not presume that people were
speeding less or driving less after consuming alcohol; there was likely a correlation with staffing.
Councilmember Buckshnis thanked Judge Rivera for answering her email and for including numbers in
the presentation.
Councilmember Paine commented it was great to hear the court was working on pretrial issues and
helping to keep people out of jail as much as possible while still keeping community safety in mind. She
asked about challenges associated with transitioning to the new case management system. Ms. Maylor
answered courts have used the same case management system since 1983 which means the printer is as
large as her first car and the system is a black screen with dots. It will be a huge change in how the judge
looks at files and how papers are processed internally and there will be mechanisms for people to respond
Edmonds City Council Approved Minutes
July 5, 2022
Page 3
Packet Pg. 199
7.7.f
via the web, which is not available currently, recordings will be added to the website immediately, and
people will be able to access documents faster. Some of the problems are due to the court still having
paper files prior to going electronic during COVID and those need to be processed into the system before
the system launches as well as getting everybody in the state trained. It will be exciting to have the ability
for the public to access their documents and respond which hopefully will improve access to justice.
Judge Rivera commented it will give judges better information by allowing access to documentation in
other counties as well as allow the public to see the documentation at same time. It will help with
transparency and uniformity across the courts to ensure they are all seeing the same thing.
Councilmember Paine asked where backup drives are stored, assuming it was offsite. Ms. Maylor
answered the Judicial Information System (JIS) is stored through the Administrative Office of the Courts
(AOC). Physical files on Laserfiche are stored through the City's IT department and she was unsure if
there was a backup generator but assumed a governmental agency would have a secondary backup for
electronic files. The data regarding criminal histories or DOL is backed up through Olympia and has
multiple backups. Councilmember Paine recalled she was involved with the court at the time of the
Cascadia earthquake and the court was able to access files as they were stored in Grant county.
Councilmember L. Johnson referred to changes that occurred due to COVID and going virtual and asked
what would continue in the interim or become permanent. Judge Rivera answered hybrid appearances will
continue. Certain statutes require people to appear in person such as an arraignment for a domestic
violence offense or a DUI for example. The Supreme Court has modified some court rules to allow people
to appear via Zoom. For example, she has had people appear while on their job at a construction site. Pre-
COVID, people spent a lot of time finding childcare, taking time off work or finding transportation to
appear at a 30-second court hearing because their attorney was asking for a continuance. When there is a
something substantive that needs to be addressed in court, court rules give her the authority to set a
hearing over and require someone appear in person. The rules evolved very quickly, partially due to the
Supreme Court's response to the pandemic; they can pass rules and emergency orders, some of which are
still in place and she anticipated would remain. It was a nice confluence that former Judge Coburn had
converted to a paperless system when the pandemic happened. During COVID, a lot was learned about
the obligations put on people who are already struggling to come to court and she doubted few courts
would return to the old ways of doing things.
Councilmember L. Johnson commented for a lot of businesses, courts, city council, etc., there has been a
silver lining due to things learned from COVID and she was glad the court had the ability to keep some of
those in place. She remembered attending a kudos presentation by Probation Officer Omar Gamez and
asked if that would be done again. She found that very thought provoking and educational, to hear from
people who were struggling, went through court system, where they were today and how proud they were
of the work they had done. Judge Rivera answered there is not a kudos scheduled, it fell by the wayside
during COVID. The court sees that regularly, people who come to court and want to share their
accomplishments. She agreed a mechanism should be developed to share that with members of the
community. It gives people faith in the reliance of human beings to see how well people are doing. She
offered to add that to the list of things to follow up on. Councilmember L. Johnson commented it puts a
human face to it when people usually only hear about the worst.
Council President Olson expressed appreciation for Judge Rivera and Ms. Maylor's flexibility when the
court's presentation had to be rescheduled. She also appreciated their responsiveness to council questions.
She referred to the numbers, commenting the community is looking for more feedback between the court,
police and staff. She was thrilled the court is working directly with human services, remarking on the
principle of public safety being everyone's issue and working on it together as a community. Judge
Rivera said the court is happy to provide information. She agreed with the overlapping circles.
Edmonds City Council Approved Minutes
July 5, 2022
Page 4
Packet Pg. 200
7.7.f
Councilmember Chen commented the City often receives complaints from the community about
speeding, but the number of cases is very low. He referred to Ordinance 4261 which took effect on June
19', and asked if any cases had come to the court as a result. Judge Rivera answered they have not seen
any yet.
5. APPROVAL OF AGENDA
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO
APPROVE THE AGENDA IN CONTENT AND ORDER.
COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
MOVE UP DISCUSSION OF COUNCIL RESPONSE TO SUPREME COURT DECISION TO
OVERTURN ROE V. WADE TO COUNCIL BUSINESS ITEM 9.2.
Councilmember L. Johnson pointed out there were many people in the audience to hear that item who did
not need to sit through the OPMA training on the agenda. Moving the item up would be most respectful
of the people who are present today.
Councilmember Paine said she would support the amendment for the reasons stated. Although she enjoys
OPMA training, she recognized there were people present specifically to listen and/or speak regarding the
resolution before council so out of respect for the community, she supported moving that item to 9.2.
AMENDMENT CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
6. AUDIENCE COMMENTS
Mayor Nelson described the procedures for in -person audience comments.
Jay Grant, Port of Edmonds Commissioner, liaison to Edmonds and Woodway, provided an update
regarding the Port. He explained the Port is a separate government under Washington State law that
works to bring economic value to the community. The businesses in the Port do not pay property tax
because it is government land, instead the state charges a leasehold tax of approximately 13% of which
Edmonds receives approximately 30%. A portion of the sales tax generated by the Port goes to the City.
For example, when Jacobsen sells a $300,000 boat, about 4% or $12,000 goes to the City. The Port plans
to formally announce next week plans to build a new Port headquarters at a cost of approximately $8
million. The taxes and fees the Port will pay the City total approximately $400,000. Once the new
headquarters are built, the old building will be demolished and about 900 feet of the north side of the Port
walk reconstructed (from the Port building to the fishing pier) and the former building location will be a
park.
Joan Longstaff, Edmonds, thanked the city council for making an Edmonds kind of day with the 4t' of
July parade that honored the police, fire, and service organizations. The Pledge of Alliance includes the
words, one nation under God with liberty and justice for all, but the United States is nearly in a civil war
again and very divided. There are many important issues including the shooting in the Chicago parade.
She found it very inappropriate for the council to be addressing women's rights and abortion. Fortunately,
Washington is very pro women's rights and voices are being heard. Speaking for those who are pro -life,
they are the council's constituents; the population of Edmonds is 43,580 and the council represents
thousands of pro -life people. There are many big issues the council needs to work on.
Edmonds City Council Approved Minutes
July 5, 2022
Page 5
Packet Pg. 201
7.7.f
Rebecca Anderson, Edmonds, said she spent the last several days with a heavy heart reflecting on the
reproductive freedom resolution before council tonight, questioning whether taxpayer time and resources
should be spent discussing a resolution that would endorse abortion so that Edmonds can claim to be an
abortion sanctuary. She questioned whether Edmonds needed to be an abortion sanctuary. Washington
State has very liberal abortion laws, in fact abortion was legal in Washington years before the Roe
decision in 1973. During the state's last legislative session, a law was passed that no longer requires only
doctors perform abortions and replaces "woman" with "person," so it is now legal in Washington for not
just a woman but a person to get an abortion and it no longer has to be done by a doctor. People in the
state have very few barriers to obtaining an abortion so why does Edmonds need to be an abortion
sanctuary? She wondered whether anyone had stopped to think about those in the City who have been
wounded physically, emotionally, mentally and spiritually by abortion. Almost a half century of abortion
on demand in the United States has resulted in the death of 63.5 million children. Most people know at
least one woman who has had an abortion, grandmothers, mothers, sisters, daughters, aunts, nieces and
cousins in their families, and the loss they feel needs to be acknowledged and it would be callous to do
otherwise as the City declares it a safe place that encourages women to have abortions.
Ms. Anderson explained during an abortion, the life of a tiny human being ends. Not all women want to
kill their unborn children, not all women who aborted their children are glad they did it, many women
who have had abortions deal with regret and great loss. For those who have been directly or indirectly
affected by abortion, she was sorry our culture failed them when they needed life affirming support and
love for them and their unborn child. She consoled that they were not alone and prayed they had
encountered the human mercy of God and if they had not, that they would and if they had started on that
path, prayed they would continue. There are several beautiful ministries specifically for women who have
experienced the hurt and sorrow of abortion including Project Rachel and it does not matter how long
since a person's abortion. She quoted Mother Theresa when speaking at the 1982 Harvard
commencement, "It is something unbelievable that today a mother herself murders her own child, afraid
of having to feed one more child, afraid to educate one more child. A nation, people, family that allows
that, that accepts that, they are the poorest of the poor." For the good of Edmonds, she urged the council
to vote no on the resolution; the women of Edmonds deserve better.
Denise Alvarado, Edmonds, said Edmonds is considering a very divisive resolution on a topic that has
already been handled at the state and federal levels. A nonpartisan council should not make such a
resolution; it is very inappropriate and does not reflect the views of many Edmonds citizens. Washington
State has had abortion rights in place even prior to 1973. Certain councilmember are fear mongering with
this resolution in what appears to be a kneejerk and incredibly partisan reaction. She did not want her
taxes going to pay for any support for an already well -endowed Planned Parenthood. There is discussion
about protection or an escort for people going into the Planned Parenthood on 196t1i, commenting she was
not aware that there has even been a need for protection. There has recently been vandalism and
threatening graffiti at the local pregnancy center that serves and supports women seeking help during and
after pregnancy. Planned Parenthood is outside the city limits as is the pregnancy center, if protection is
given to Planned Parenthood, she asked that it also be given to the pregnancy center. She gave birth to
and cared for a 26'/2 week old baby, now a 26 year old, and knows what a pre -term infant looks like.
Washington state currently allows abortion up to 24-28 weeks. About 97% of biologists recognize that
life begins at conception; abortion is killing a genetically unique human being and 800,000 abortions
happen per year in the United States. What the council is considering is very divisive and many do not
support it. She wished the council would consider not approving the resolution.
Janet Way, Shoreline, expressed her support for the proposed resolution because women's rights are
human rights and reproductive rights are healthcare and women's healthcare needs to be supported. She
appreciated the council's willingness to take up the resolution; it will benefit families, the economy and
Edmonds City Council Approved Minutes
July 5, 2022
Page 6
Packet Pg. 202
the human rights of women, children and men. She asked the council to vote yes to support access to
reproductive choice, anticipating it mattered to the majority of voters.
Maralyn Chase, Esperance, commended the council for bringing this important issue that threatens
democracy to a public policy discussion. The U.S. Supreme Court recently overturned the constitutional
rights of young women, the right to control one's own body, but that is only the beginning. The U.S.
Supreme Court has seriously challenged the First Amendment mandating the separation of church and
state. This country was established, the first in the world, without an official religious doctrine, total
separation of church and state and that is being challenged. She referred to hospital mergers, commenting
49% of hospitals in Washington are owned and managed by the Catholic church according to the ethical
and religious directives of the Catholic healthcare services of the U.S. Conference of Catholic Bishops.
When someone goes to a Catholic hospital, they are treated as if they are a Catholic and can only receive
medical care that adheres to the Catholic religious directives. The religious directives governing hospital
policies in half of Washington hospitals prohibits a full range of reproductive health services even if the
woman's life is in danger, including ectopic pregnancies. These hospital directives prohibit death with
dignity, a direct challenge to the constitutional rights of old people and also prohibit contraception, invitro
fertilization, the only way some families can build their families, and care for LGBTQ patients and more.
This is a serious public policy issue that fundamentally threatens democracy.
Tony Shapiro, Edmonds, hoped the primary and overriding objective of this and any city council would
be to focus on the challenges and issues affecting efficient management of the city. Edmonds City
Council recently exemplified this objective when it denied permission for camping on public property and
he applauded the council for addressing that issue before it became an overwhelming eyesore that is
difficult to stop once permitted on government property. Taking up issues outside the parameters of the
council's responsibility is counterproductive to the efficient use of the council's time and detract from
constructive efforts to move the City in a positive direction. Tonight's discussion focuses on issues
outside the legal parameters this council has the authority to govern. Additionally, bringing this issue to
the forefront effectively divides the citizenry in a manner that does no objective good for the overall
wellbeing of the community and was very aptly expressed in an opinion letter to the council by Paster
Barry this weekend. Morally, he is opposed to abortion and deeply believes that God does not look lightly
or kindly on the taking of innocent human life. Anyone arguing that abortion is not the taking of life is not
looking at the facts. The DNA of a fetus in a woman is not her DNA, the heartbeat within the woman is
not her heartbeat; she is the caretaker of the baby being formed within her womb and it is that woman's
and the subsequent mother's responsibility to care for and cherish that life. Abortion does neither of those
things and degrades all individuals involved, bringing a stain on womanhood, society and the country.
Colleen Tracy, Edmonds, expressed support for the strongest resolution possible to protect and keep
abortion access safe, legal and available. She had concerns with access to other health resources such as
birth control, family planning and general healthcare that could also go down with the ship. Access is
imperative and vital. When she was out recently in support of pro -choice, a couple men shouted at her
that it is still legal here, causing her to think, for how long? People who want women and other minorities
to have fewer rights will never stop chipping away. She was saddened, sickened and felt very unsure for
the country. She could not imagine the feelings of horror of the women in states with stone -age abortion
laws now and in the near future. She requested the council protect women's rights and keep the City out
of the stone -age with whatever is within their power. It is absolutely appropriate and important for the
council to do this. Citizens cannot do this alone, they need allies near and far. It is not just a women's
issue; young men will also pay for this lack of access. She has heard people in the room mention forced
abortion, commenting no one is forcing anyone to have an abortion — get over it. The reality is some
people need to have abortions; whatever the reason, it is their choice.
Edmonds City Council Approved Minutes
July 5, 2022
Page 7
Packet Pg. 203
7.7.f
Carin Chase, Edmonds, expressed appreciation for the time the council would take to discuss the
council's response to the Supreme Court's decision to overturn Roe v. Wade. Speaking as one of the
majority of women in the country and community that support protections afforded by Roe v. Wade, she
was terribly angry and disappointed that for the first time in history, young women now have fewer rights
than their mothers. She was angry and disappointed at the leadership shown by the country's highest
court. Seeing the resolution that Councilmembers L. Johnson and Paine brought forward gave her faith in
her elected officials. She was pleased the resolution would be discussed tonight and that the council has
an opportunity to show the leadership the community needs. The community needs to know its leaders
have their back and that they recognize rights are under attack and she urged everyone to support the
resolution. She read from the resolution, "therefore, be it resolved that the City Council of Edmonds
Washington that: The Edmonds City Council adopts this resolution to express its official position in
support of amendments to the Washington State and United States Constitution to codify an individual's
right to comprehensive, safe and accessible reproductive health care including abortion, contraception,
gender affirming healthcare and marriage equality and urge our federal and state legislators to act in
support of said rights. The Edmonds City Council also directs copies of this resolution be sent to
Governor Inslee and representatives as a means of showing support of a constitutional amendment
guaranteeing full access to abortion care services and increasing oversight of hospital mergers that have
often interfered with reproductive health care services for all people. Edmonds is a supportive community
and welcome people from other states coming to the area for full support of legal and safe reproductive
support services. We direct that this policy by the city council that the police department will not commit
any of their police services to the pursuit of any investigations related to those people seeking or
providing abortion care."
Patty Whitmarsh, expressed her opposition to the resolution entitled reproductive freedom. The
Supreme Court of the United States is the final arbitrator and law of the land of the constitution. They
have corrected their error after nearly 50 years and the death of over 63 million unborn babies.
Councilmembers swore an oath to uphold the constitution and if they do not, they are in violation.
Nowhere in the constitution does it say abortion is a right. Using a councilmembers' position to further
their opinion or ideological view to what the Supreme Court of the United States already determined is
outside their jurisdiction does not represent herself nor many Edmonds citizens. No city council should
ever deny an unborn baby its life or right to live. They can better serve the citizens of Edmonds by
immediately dropping this resolution. The country has been in a state of great division and moral decline;
pursuing this resolution regarding reproductive freedom will only further hostility and prevent the City
from being a place of nonpartisan, wholesome and quality living. On July 1, 2022, she sent each
councilmember an email stating her concerns. She thanked Council President Olson and Councilmembers
Buckshnis and Tibbott for their prompt responses, noting she never heard from the other councilmembers.
She requested each Edmonds councilmember search their hearts, stay within the parameters in which they
vowed an oath and seek godly wisdom, discernment, prudence and righteousness as they strive for peace
and unity in this great City.
Mark Ibsen, Edmonds, registered his opposition to the resolution regarding abortion freedom. This is
primarily a state issue and should not be taken on by a small city and there are other issues to be
concerned with. The impact of the resolution will be very small and will be seen as purely partisan and
will divide the City. Unborn citizens are the most vulnerable and need our voices too. To his detractors,
he said respect for the rights of human life knows no specific gender. He respectfully requested the
council vote no to this resolution.
Ruth Johnson Pirie, Edmonds, thanked the council for the many ways they serve the community and
thanked citizens for what they do to make Edmonds a beautiful place to be. She expressed her opposition
to the resolution. She has heard there needs to be respect for women who have chosen abortion; she has
many friends who have done so and she understood their reasons due to choices she has made herself but
Edmonds City Council Approved Minutes
July 5, 2022
Page 8
Packet Pg. 204
7.7.f
looking back there is also a choice for life that women must consider, the life of a human placed in their
womb. There is a reason a human being was placed in a woman's womb to nurture and protect, each of us
was one of those. In 1974 when abortion was legalized in Sweden, her mother was told she should have
an abortion for medical reasons and chose not to; 28 years later, her mom had a massive heart attack and
went into cardiac arrest and that daughter, her sister Rebecca, revived her. She is a math and science
teacher who advocates for the poor and needy, an immigrant who now lives in France and works with
orphaned children. She urged the city council to put the resolution aside, to consider life and consider
men who also have a stake in this issue. If a man is required to pay for a child after it is born, they also
have a choice when the child is in the womb.
Tiffany Mecca, Edmonds, spoke in support of the resolution in opposition to the Supreme Court
decision that overturned Roe v. Wade. She supported the strongest version, Resolution #1. She grew up
knowing she had this protection if she needed it which told that her life, her dreams, who she was, and
whether she wanted to be a parent mattered and that her existence independent of whether she would be a
mother or bear a child mattered. She had that right when she went to bed Thursday night a week ago, but
it was gone when she woke up Friday morning. This right has been chipped away for years at the federal
level and in other states. She was terrified and angry when she learned about the Supreme Court's
decision and it felt like an emergency. As a person who can get pregnant but doesn't want to, and a person
who has a lot of privilege in that decision, she has always had the ability to access birth control and
healthcare and had parents who understand the implications of being pregnant when you're not ready, her
mom was 19 and has had frank conversations with her. She has a caring partner and access to birth
control and healthcare, but not everybody has that. It is important for the city council to support women's
rights at a local level. This is similar to other medical decisions that people cannot force her to make such
as give blood or donate a kidney, or wear a mask, yet women will be forced to bear a child.
Cassie Friedle, Edmonds, wearing the wings and blood red color depicted in a Handmaid's Tale, quoted
from the late and great Ruth Bader Ginsberg, "speak your mind even if your voice shakes." She recalled
being 9 years old and in the 41 grade when she got her period; at 9 years old she was fertile and could
have had a child, a fetus that could have killed her as she carried something she could not comprehend,
carrying a death sentence. She questioned whether any councilmember would have stood by and watched
a handful of cells rupture their daughter's uterus and watch her die. She envisioned they would instead do
everything in their power to save that person. For those who think it's God plan and would have let her
die, they are lying to themselves; no one should be forced to be an incubator because it's God will. Yet
across the nation, women of all ages are being forced to carry a handful of cells that could kill them,
carrying a stillborn or ectopic pregnancy that will cause sepsis or a ruptured fallopian tube that will surely
kill them. In North Carolina last week, patients with lupus and rheumatoid arthritis were denied life-
saving medication because they are of viable fertility age. Across the nation, doctors are being forced to
break their sacred oath of doing no harm because of four men and one woman who swore to protect our
constitution. For those who say it will never be outlawed in Washington and question why we are
fighting, something shouldn't happen to ourselves or our loved ones for us to care. Elected representatives
are elected to follow their constituents' will; Edmonds demands protection of its daughters and securing
reproductive rights. Shame on those who let their personal views or grudges overrule their duty as elected
representatives. Councilmembers may not see the repercussions of their actions now or in five years, but
she and other constituents will do everything in their power to unseat them and someday soon they were
realize they were a coward but it will be too late.
Megan Wolfe, Edmonds, expressed her gratitude to Councilmembers Paine and L. Johnson for
proposing this resolution. At a time when it seems everyone in power is doing a lot of awful things, it is
nice to know local officials have their backs. She supported a lot of what has been said about having
rights taken away. She is now seen as a vessel to have babies, but she is much more than that as are all
people who can become pregnant. They deserve equal, easy access to basic healthcare which is what
Edmonds City Council Approved Minutes
July 5, 2022
Page 9
Packet Pg. 205
7.7.f
abortion is. She struggles with the hypocrisy in this very emotional topic, people who claim they are pro -
life but are not fighting for things that would actually save lives such as easier access to healthcare, better
sex education at all ages, things that would prevent the need for abortion, but abortion should be easy to
access as needed because it saves lives. As someone who has had a miscarriage, what came out of her
body in no way resembled a human life. The fact that people are fighting for that sack of sells over a
living, breathing, and contributing human being is difficult to understand. She strongly supports the
resolution and thinks the local level is where there actually can be a very big impact because
councilmembers are telling their constituents that they care about them and see them as whole human
beings.
Sofia Marie Castillo, Edmonds, a high school student, expressed support for the resolution because it
supports her, her peers and many others. The formation of the United States was not religiously affiliated.
Dawn Modsen, unincorporated Edmonds, said she planned to move into incorporated Edmonds and
hoped to vote for the Edmonds council. As a person of baby -making age, with baby -making hormones,
the past week has been an absolute nightmare. Although this is Washington, what the Supreme Court did
with gun rights recently could also be done in Washington. She asked each councilmember to go on
record stating their beliefs by voting for or against the resolution.
Stephanie Smith, Edmonds, asked the council to support human rights with the strongest possible form
of the resolution. Elected officials need to stand up for basic bodily autonomy and protecting citizens and
residents' rights by, 1) ensuring City resources are not used to assist other jurisdictions in investigating
and prosecuting individuals accessing basic healthcare, and 2) using the City's clout to ensure people's
rights at the national and state level.
Lisa Utter, Lynnwood, was glad the council was looking at this issue. She found it appalling that people
were urging the council to focus on potholes instead of human rights. Councilmembers took an oath to
protect the constitution and previously passed a resolution supporting human rights. She encouraged the
council to pass the resolution.
Gracelyn Shibayama, Edmonds, encouraged the council to vote yes on the resolution which is near and
dear to her heart. She has struggled over the past few weeks knowing her rights have stripped. Knowing
the City she lives in cares about her, her friends and her family to put this forward, to think about them, to
protect them is very important. The council has to pass this resolution for people her age and younger to
be an encouraging and welcoming City and to let young girls thrive and flourish.
Denise Cooper said choosing to make abortion part of the discussion has placed a division in the
community. She is pro -life, in support of the born and the unborn along with her heavenly father. What
Councilmembers Paine and L. Johnson did by bringing abortion to the city council was a reckless move,
bullying fellow councilmembers into saying that they support something that possibly they don't. The
answer to preventing babies from coming into the world is safe sex or sustaining from sex; killing babies
is not birth control. Checking twice, ensuring you have taken your pills or are wearing protection so the
woman does not get in a predicament where she has to choose to kill her unborn child. She was unsure
why the Catholic church was brought up, but they are pro -life and offer child and family services,
adoption, elder care and spiritual care. She asked the council to leave this as a federal decision and not a
City statement because not all citizens agree and are not all pro -abortion, some of them choose life.
Ken Reidy, Edmonds, encouraged the council to remove the special event permit item from tonight's
consent agenda. If the council wants to review the special event permit code, he suggested initiating a
policy -making process, tasking the planning board with it as a first step and not add more new problems
to the City code. At a minimum, he requested the following terms be correctly defined in the City code:
Edmonds City Council Approved Minutes
July 5, 2022
Page 10
Packet Pg. 206
7.7.f
easement, right-of-way, opened public street, opened public alley, unopened public street, and unopened
public alley. He requested the council clearly identify who has maintenance responsibilities for all
portions of both opened and unopened streets and alleys. He questioned where the idea came from that the
City can issue a special event permit to use a right-of-way that the City has never used, plus issue such a
permit without the fee owner's approval. The City has experienced a property owner taking legal action to
establish adverse possession of a City easement. The City won that 1989 case because the property
owner's construction and maintenance of a fence in the easement area was not considered adverse or
hostile to the City's easement. The law allows the fee owner to use their land before the City opens a
street or alley so the construction and maintenance of the fence was not adverse or hostile to the City's
easement.
Mr. Reidy continued, however, if the City brings in a third party and allows permits to be issued to third
parties for use of unopened streets and alleys, the situation changes. If the City does so, a property
owner's use of their property may now become adverse or hostile to the City's right-of-way. If the council
decides to go forward, he strongly recommended all permit applications to make use of the unopened
streets and alleys require the signed approval of the fee owner; approval by both parties with legal rights
to the property might protect the City from opening the door to adverse or hostile use of a City easement
by the fee owner. The fee owner should be involved in the permit process if someone wants to use part of
an opened street or alley that the fee owner is required to maintain. He urged the council to take time to
get this right, to allow property owners with land subject to an unused right-of-way or with maintenance
responsibilities an opportunity to be heard on this important topic starting at the planning board level.
Bill McClain, Shoreline, recalled fishing in the 1980s and bagging seven silvers, one of which the hook
almost went through the fish's eye. Imagine a hook going through the eye and being dragged into a boat.
He commented on the pain inflicted by boiling crab. In an abortion of the unborn, the abortionist crushes
the baby's skull or cuts off the arms and legs while it is alive and struggling, fighting against the
abortionist's actions. He acknowledged having an unplanned child was hard on a woman, but the mother
can have the child and it can be adopted. The torture that the unborn experience during an abortion is
unimaginable. Slavery was abolished in the 1800s in spite of the inconvenience to the slave masters, the
plantation owners as well as to the country; it cost 500,000 lives to put an end to slavery. The overriding
reason was because slaves were people. The unborn are people too and need protection under the law.
Mary Jennings, unincorporated Edmonds, said she was 15 when she was taken advantage of and
became a very young mother. She was told to abort, that she would never graduate from high school and
not to bring an unwanted child into the world. She had her daughter; her daughter is now 49 years old, a
successful executive with Nordstrom. She herself graduated from high school in the top percentile and
went on to Fresno State University and is a retired law enforcement officer, spending 25 years as a
undercover investigator for the State of California. Edmonds is a great place to retire and be closer to her
daughter. She is thankful she had her child regardless of what people said and raised her as a single mom
until she turned 16. She is extremely pro -life and her daughter texted her recently thanking her for giving
birth to her.
Kristen Johnson said this is an incredibly large subject and cannot be solved in an hour or two. Not only
have children been allowed to die, but women have also suffered due to what they did. She never had to
do that, she brought forth her children and her youngest daughter commanded her heart to beat in the
mighty name that we never hear about or dare to discuss because it is forbidden in society. She has seen
the greatness of his power in so many ways for many decades. She encouraged everyone to consider that
they are a living miracle, put together so fantastically but their offspring are being killed, people who
could become doctors, etc. as she has seen in her incredibly smart grandchildren. At 88 years old, she is
experiencing difficulty with her knees. She referenced the story relayed by Ruth Johnson Pirie about her
daughter reviving her, commenting she was here tonight as a mighty testimony.
Edmonds City Council Approved Minutes
July 5, 2022
Page 11
Packet Pg. 207
7.7.f
Heather Damron, Edmonds, said the stripping of rights does not stop here. Washington is one bad
election away from what is happening federally happening in Washington. Church and state must be kept
separate, legislators must be encouraged to codify Roe at the state level as soon as possible. She urged the
council to vote yes to approve the most strongly worded resolution possible.
Mayor Nelson described the procedures for virtual audience comments.
Dawn Siewert, Director, Edmonds Lutheran Learning Center, was proud Edmonds was taking up the Roe
v. Wade discussion. She spoke in favor of the approval of an update to Edmonds City Code to include
Impact Fee Waiver for Early Learning Facilities. This came about as a result of her center which has been
trying to change the use of the fireside room to be an educational center for children. The fee to change
the use for childcare is about $36/square foot. At a time when childcare is so important to so many
families, having this space or allowing a reduction in the fee for other centers would allow many more
childcare spaces to open up. She urged the council to approve the fee waiver amendment. The information
in the Child Care Collaborative Task Force report attachments is from November 2019 so it can be
multiplied by COVID. She commended the hard work that childcare teachers, directors, and staff have
done over the last two years during the pandemic, in -person with children and taking on an immeasurable
amount of stress and keeping things as normal as possible for the children, some of whom have only been
alive during COVID. She has 15 kids now that only know COVID, seeing parent and others wearing
masks. Opening more childcare spaces as families return to work is important and she urged the council
to vote yes on the fee waiver.
Linda Ferkingstad, Edmonds, said Britain's restrictions and fees for cutting pine trees motivated the
Declaration of Independence on July 7, 1776. Property rights continue to motivate immigration to the
U.S. Her parents were 5 years old when 400 Nazis occupied their tiny island in Norway, doubling their
population. For five years Nazis kicked families out of their homes in the dark of night, moved in and
took their food supplies. When supplies ran out, Nazis moved to the next home. Every home housed
either two families or Nazis who took what they wanted, making families buy back their own supplies,
their own property. In 1965 her parents immigrated to Seattle with their children and were proud to
become naturalized when they were sworn in as American citizens. Their father employed 100s, served
on museum, charity and hospital boards, volunteered thousands of hours at Ballard Food Bank, Nordic
Heritage Museum and supported those in need, paying for drug and alcohol addicted employees' sobriety.
Her mom supported him and their five children in everything, inspiring them to give what's needed and
expect nothing in return. In 2017 they purchased 1.2 acres in Edmonds to downsize and live beside each
other. Inexperienced, they first got the go-ahead from the geotech and planning department but then got
the runaround. After five years, they are close to a permit for division. Shockingly 82 years after the
terrifying Nazi occupation, it is happening to them again in the USA.
Ms. Ferkingstad continued, they cannot live on the property until they pay Edmonds for their own trees.
Edmonds has permanently seized rights to all trees on their property without just compensation. Permits
for tree removal for three homes are denied until $107,000 is received in tree fees in addition to the likely
$100,000 in permits and Edmonds' permanent seizure of all rights to trees is recorded on property titles at
the county. Their Ukrainian neighbors have to pay $64,000 in tree fees to build a home for their parents, a
south Asian family cannot build homes without paying hundreds of thousands, and retired couples cannot
afford to divide and sell half their property for retirement. Immigrant families and senior citizens are
forced to compensate for tree canopy loss of 100 years of development. Edmonds' seizures and excessive
fees restricting the use of vacant properties has decreased values and owners' equity. They are denied
constitutional protections that all citizens benefit from. She asked whether the council would honor the
pledge they made at all meetings, liberty and justice for all and asked whether all citizens will be free to
live peacefully and productively without interference from the government. She asked for this to be
Edmonds City Council Approved Minutes
July 5, 2022
Page 12
Packet Pg. 208
placed on next week's agenda, immediately rescind the illegal tree ordinance and prioritize their
constitutional rights.
Cynthia Sjoblom, Edmonds, said people from Lynnwood and Shoreline speaking tonight do not have a
say in Edmonds' politics. She was appalled by a remark by an audience member to "get over it." The
resolution is an overreach and overrides the state's authority. The state of Washington has already decided
to keep women's rights in place so fear -mongers saying people will be unable to get birth control, she
suggested they get over it because they will be able to get birth control. To those who say, my body my
choice, they are the same people, along with the government, telling unvaccinated people what to do with
their bodies, shaming people for not being vaccinated or not wearing a mask. When it comes to my body
my choice, they only believe it when it is convenient for them. She recalled Councilmember L. Johnson
telling others to get vaccinated. There are two sides to every story; many women regret their abortions. In
an article by the Daily Caller, former state lawmaker Alveda King, Dr. Martin Luther King Jr.'s niece and
media personality Corinne Kimble spoke about their abortion stories and how the experience changed
their lives. "Abortion is a civil wrong. Life is a civil right" said Alveda King. King stated her OB/GYN
coerced into getting her first abortion and recommended she obtain her second one due to struggles in her
marriage and the age of her first child and referred her to Planned Parenthood with the advice not to talk
to her family or church about women's health matters and that Planned Parenthood would be a friend to
talk to. King had two abortions and an abortion -related miscarriage before she began to look more closely
into the issue, before she experienced the reality of the sanctity of life. "If I told my grandfather he would
have helped me choose life. He convinced my mother not to let me in 1950." Corinne Kimball, a pro -life
advocate and media personality, was pressured by her family and boyfriend who said their lives would be
changed and it would affect their careers. She reported being tugged in every direction and crying
hysterically because she could not think about going through with an abortion. She wished Planned
Parenthood had been honest with her about the pain, guilt and especially options. She said they weren't
trying to help her but pushing abortions and no information was given about adoption. She had expected
Planned Parenthood to be a safe place for women. She urged the council not to pass the resolution.
Mary Kimball, Edmonds, a queer woman, was heartened to see so many pride flags when she
experienced the Edmonds 4th of July parade for the first time yesterday. She was heartened by the actions
of Council President Olson and Councilmembers L. Johnson and Paine to include all people who may
need access to reproductive rights and reproductive health care. She recognized it was incredibly
unusually for a city council to take up a matter that does not practically impact the City. As others noted,
there are no places in Edmonds that perform abortions. These are unprecedented times, Roe v. Wade has
been overturned and is no longer law and access to comprehensive reproductive care and other forms of
healthcare including those affecting the LGBTQA+ community are under threat. She urged the council to
vote yes on either of the resolutions; she liked the first one but both are fantastic. These are unprecedented
times that demand unusual comprehensive solutions to protect democracy and civil rights.
Charlie Ann Lu, Edmonds, thanked the council for their willingness to consider the resolution on
abortion and reproductive rights. While she considered herself pro -choice, she is also pro -life; a human
live that begins at viability, not at conception. Not all people believe fertilized eggs are babies and since
some cited science, as a published scientist, in the strictest biological definition, an embryo is actually a
parasite, unable to sustain itself without a host. Women as a whole should not be forced, or to use some
others' words, enslaved to become a host to a parasite. Many reference women who regret their abortion,
but looking at science, a landmark study at UCFF recently showed 95% of women do not regret their
decision and the overwhelming majority had positive feelings or none at all. She had a lifesaving abortion
in her 20s and the only trauma she ever experienced is from people who accused her of murder. Despite
that trauma, she has become very open with her story and because of that transparency, she has spent the
past 25 years advising others on their reproductive decisions. While she does not always agree with every
case in which a person chooses an abortion, she believes that every individual must have the freedom to
Edmonds City Council Approved Minutes
July 5, 2022
Page 13
Packet Pg. 209
7.7.f
control their own reproductive autonomy and neither she nor the government should impose their own
views on other people's medical decisions. Therefore, she supported the council's resolution on abortion
and reproductive rights in its strongest form. This is especially important in the context of Edmonds'
commitment to equity since restrictive reproductive choices disproportionately harm people of color and
those who are economically disadvantaged. Edmonds is small but mighty and this resolution can signal to
the governor, senators, representatives that the City is in strong support of women, people of color and
other who are economically disadvantaged. She urged the council to vote yes.
Natalie Seitz, Edmonds, continued her comments previously provided to council on the most recent
version of the PROS Plan. The current council is not able to make commitments to improvements in the
next round of the PROS Plan and she wanted a durable public record of the feedback the council received
and disregarded. Page 17, the outcome of the community tabling events in SR-99 is only identified by a
few sentences on that page and includes no separate write-up in appendix D. This is the only outreach for
which this is the case. If the City wants to build relationships with underserved communities, the City
needs to do a better job of documenting the feedback received from the community and directly connect it
to policy, CFP/CIP, and new inserted action plan. She asked that a separate write-up from the feedback
received from the tabling events be included. Figure 5 Map 1, the City erroneously counts land owned by
the PUD in the SR-99 area as a special use park. She referred to the email provided to council on June
26t1i from the PUD identifying there is no access or agreement between the City and the PUD for areas
south of the park and that these locations are signed no trespassing. She requested all figures and tables be
revised to remove this area from depictions and calculations of City services. Page 74-76, open space,
greater attention should be paid to equity and access as well as the revised definition of open space to
focus on restoration of forest land and wetlands that can be or are located in all areas of the City. If the
City is going to change the definition of open space to better accommodate acquisition of the marsh, then
that concept of restoration and not just citing open space where natural features exist needs to be applied
throughout the City including underserved areas.
Ms. Seitz continued, additionally, the City included a walkability analysis to open space within the maps
but provides no text analysis of the accessibility gap within the open space section. She requested a text
analysis of the location of significant access gaps be included. Page 75, wetlands, the Unocal property
identified in the wetland section is primarily upland and contaminated fill pad and provides very limited
potential for direct wetland restoration, only the stormwater pond and ditch. Many other properties within
the City provide a greater ability to directly provide wetland habitat. She requested the Unocal property
be eliminated from the wetland section or discussion expanded to include any property within the City
that would provide equivalent proportions of land that could be restored to wetlands. This would include
but is not limited to the entire area north of the marsh west of SR-104 and south of Dayton as well as
properties along Lake Ballinger. Next week she will start with Chapter 6. She referred to the Supreme
Court's decision that this is not a federal issue, and said it is entirely appropriate for the council to take up
the matter and provide the City's point of view to the state. There is no such thing as an unborn citizen;
there is birthright citizenship in this country. She absolutely supported bodily autonomy.
Susan Hughes, Edmonds, referred to a post in My Edmonds News by Councilmembers Paine and
Councilmember L. Johnson that they drafted a resolution in support of abortion. Now they want the
Edmonds City Council to adopt it. They did not state that large parts of the resolution are copied from
Resolution 3054 submitted by Marxist Seattle City Councilwoman Kshama Sawant who is openly
Marxist and has been noted as such on CNN, New York Times, Seattle Times, etc. Councilmembers
Paine and L. Johnson distributed the resolution on local news media before disclosing it to their fellow
councilmembers. She recalled Councilwoman Sawant brought protestors to then Mayor Durkan's home
and unlocked Seattle city hall for protestors and questioned whether Edmonds had to look forward to.
Some people who live, work or visit Edmonds support the United States Supreme Court decision. The
constitution does not confer a right to abortion and returns the authority to regulate abortion to the people
Edmonds City Council Approved Minutes
July 5, 2022
Page 14
Packet Pg. 210
7.7.f
and their elected representatives. People of both viewpoints are free to have their own opinion and
citizens of Edmonds all deserve representation by Edmonds City Council. The U.S. Supreme Court is the
highest tribunal in the nation for all cases and controversies arising under the constitution or the laws of
the United States. As a final arbitrator of the law, the court is charged with ensuring American people the
promise of equal justice under law and thereby also function as guardian and interpreter of the
constitution. Edmonds councilmembers have taken an oath of office to support the constitution and laws
of the United States. The city council code of ethics states the chief function of local government at all
times is to serve the best interest of all the people. Edmonds City Council is foisting opposition to the
U.S. Supreme Court ruling which exposed citizens to choose between staying silent out of fear or risking
harm if they publicly oppose the resolution. Pro -choice and pro -life people deserve to be safe and to feel
invited in the community. This resolution should not be part of Edmonds City government and
Councilmembers Paine and L. Johnson should be censured for violating their oath of office, the code of
ethics, and the code of conduct.
7. RECEIVED FOR FILING
1. MARCH QUARTERLY FINANCE REPORT
8. APPROVAL OF THE CONSENT AGENDA ITEMS
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER CHEN, TO
APPROVE THE CONSENT AGENDA.
COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO PULL ITEM 8.7, ORDINANCE REPEALING OR AMENDING CERTAIN CHAPTERS OF
ECC TITLE 4 LICENSES AND ADDING A NEW CHAPTER RELATED TO SPECIAL EVENT
PERMITS, AND PUT IT ON THE AGENDA AS ITEM 9.3.
AMENDMENT CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. The agenda items approved are as
follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JUNE 27, 2022
2. APPROVAL OF COUNCIL MEETING MINUTES OF JUNE 28, 2022
3. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE
PAYMENTS
4. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS
5. CONFIRM APPOINTMENT OF BOARD/COMMISSION CANDIDATE
6. EDMONDS CITIZENS' TREE BOARD APPOINTMENT CONFIRMATION
8. RESOLUTION ADDING SPECIAL EVENT PERMIT FEES TO THE CITY'S FEE
SCHEDULE
9. PLN2022-0009 REZONE 9516 & 9530 EDMONDS WAY
9. COUNCIL BUSINESS
APPROVE UPDATE TO EDMONDS CITY CODE CHAPTER 3.36 TO INCLUDE
IMPACT FEE WAIVERS FOR EARLY LEARNING FACILITIES
Edmonds City Council Approved Minutes
July 5, 2022
Page 15
Packet Pg. 211
7.7.f
Acting Public Works Director Rob English introduced Engineering Program Manager Jeanie McConnell.
He reviewed:
• Impact Fee Waiver
o ECC 3.36 — regulates Street and Parks Impact fees
o ECC 3.36.040 — provides partial exemption for low-income housing units
o In 2018, the state legislature created a Child Care Collaborative Task Force to incentivize
employer -supported childcare as well as improve childcare access and affordability. Their
2019 report included many recommendations, one of which was to partner with entities and
jurisdictions to eliminate local construction impact fees.
o July 2021 — RCW 82.02.060 was amended to also allow exemptions for early learning
facilities
Proposed code update to allow for partial exemption of street and park impact fees
0 80% exemption with remaining 20% paid at building permit issuance
o Covenant to be recorded
■ 25% or more of children and families qualify for state subsidized child care
■ Annual report and supporting documentation to be submitted to the City
■ Exempted portion of fees to be paid for failure to comply with covenant
■ Full fees required for property conversation
Staff recommends the change
Councilmember K. Johnson advised the Parks and Public Works Committee reviewed this proposal and
supports staff s recommendation. It was brought to council due to the code change. The committee felt it
would be an asset to childcare and learning facilities in the City. The fees that will be waived are not
significant for the City and can be recovered if the conditions are not met.
Council President Olson thanked staff for the complete packet. She pointed out the permit system will be
used to track receipt of the annual reports to ensure compliance.
Councilmember Paine appreciated this coming to city council. She thanked former Student
Representative Brook Roberts for bringing this forward after being contacted by Ms. Siewert. It was her
understanding that child care facility would be next to the Housing Hope facility near the Lutheran
Church. Ms. McConnell advised Ms. Siewert operates a business within the Edmonds Lutheran Church
which is adjacent to the future Housing Hope location. Councilmember Paine expressed support for the
proposed change as the apartments at Housing Hope will be large enough for families so it will be
important to have access to childcare nearby. As a parent who paid for childcare, she realized it was
expensive.
Councilmember Buckshnis thanked staff for the complete packet.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
APPROVE AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
SECTION 3.36.040 OF THE EDMONDS CITY CODE TO ADD A PARTIAL IMPACT FEE
EXEMPTION FOR EARLY LEARNING FACILITIES. MOTION CARRIED UNANIMOUSLY.
Mayor Nelson declared a recess from 9:09 — 9:15 p.m.
2. DISCUSSION OF COUNCIL RESPONSE TO SUPREME COURT DECISION TO
OVERTURN ROE V. WADE
Council President Olson said before the council discusses the merits of one resolution over the other, she
wanted it to be clear that the council wanted to make a statement on this issue.
Edmonds City Council Approved Minutes
July 5, 2022
Page 16
Packet Pg. 212
7.7.f
COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON,
TO ABSTAIN FROM MAKING A STATEMENT AS A CITY COUNCIL.
Council President Olson said she did not come to the role as a city councilmember to be a politician, she
came to serve her community in a nonpartisan role. Whenever the council acts, they should like the
process regardless of the subject matter. She felt this process does not work and she did not want the
council to weigh in on national issues. The council position is promoted as a part-time job and in her
experience, being both an activist and doing the City's business makes it a full time job plus. She was not
willing to stop doing the work of the City to be an activist in this role. She was not saying she or anyone
else should be silent on this matter, but she shouldn't be speaking on behalf of the community on this
matter, she preferred not to and she preferred not to be put in the position of doing so. If this becomes a
resolution and the body does not accept her proposal, she will vote on the resolution because she has
already taken a stand on this issue. However, nonpartisanship is also part of the council's charter.
Council President Olson continued, as council president, she attends a monthly meeting with all the other
south Snohomish County city council presidents and Edmonds is the only city taking up this action. All
the others are saying their city is choosing not to get involved due to their nonpartisan charter. A
councilmember's role is determining what is best for Edmonds. Those who think choice is important, as a
lot of people do, would say this is something they have to do. She has looked at this issue very
exhaustively this week and last and feels strongly that these rights are secure in Washington State and that
a further statement in Edmonds is not needed because the situation will be the same regardless of whether
a statement is made or not.
Councilmember Paine said she was not in favor of doing nothing. As one of the authors of the resolution,
she pointed out with the ruling of the Supreme Court, everything has changed. Decades of case law
regarding privacy and access to medical care have been lost with this ruling. The decision has been
delegated to the states and she hoped the council would stand up and send the resolution to state
representatives and the Governor to add reproductive care to the state constitution. The council has heard
stories tonight and via email, lived experiences that should not be ignored or treated lightly. She believes
in choice and as a parent she chose to have her daughters, but that is not everyone's path. This is a good
vote for the city council to take, to stand up for the people who lost their rights a week and a half ago
when the country went backwards. She will not support the motion to do nothing.
Councilmember L. Johnson said she was also not in favor of doing nothing. She did not accept the
argument that the council should not speak out because this is a divisive issue. It should not be divisive to
protect freedom, equality, human health and human rights. To those who say this a partisan issue, she
asked if they were saying one party did not support religious freedom, equality and human rights. She
respects the rights of others to their personal religious beliefs as it pertains to their individual choice. This
resolution is about supporting, protecting, codifying individual choice and human rights. She was not here
to protect people's feelings or desires to control the rights and choices of others. She was here to protect
the right to choice, bodily autonomy and freedom which comes in many forms. This is unprecedented,
many have had their rights threatened and stripped away and for that reason she cannot do nothing.
Councilmember Buckshnis thanked Council President Olson for putting together the agenda packet so
everyone can review it. As the longest serving councilmember, she recognized this was an extremely
emotional topic and tonight's public comments on both sides of the issue may have been the longest. It is
an emotional issue, church versus state. She is a very religious person and carries a rosary in her purse.
The council has looked at state issues before and provided opinions, approximately 8-10 times in the past
12 years. From a partisan standpoint, this issue is very divisive and the country is extremely divided. She
was still processing whether the council should say something and further the division. She used to teach
self-defense for the Portland Police and often heard women talk about incest, abuse, rape, date rape, etc.
Edmonds City Council Approved Minutes
July 5, 2022
Page 17
Packet Pg. 213
7.7.f
The onus is on women and nothing happens to the man even though it takes two. She hears both sides and
recognizes it is a difficult issue to process. She thanked everyone who has contacted her, acknowledging
some people are very angry. She anticipated the council would be thoughtful in their decision.
Councilmember Chen thanked the community for speaking up and writing to the council to let them know
where they stand. This is a very important issue and people are very passionate about it. This was a
national issue and has become a local issue as abortion rights and choice are now up to the state. He said
choice regarding abortion is the freedom to choose, it is not a forced abortion. He was born and raised in
China in the 70s and his relatives went through forced abortion due to the one child policy. In Washington
there is choice, women have the freedom to choose. The founding fathers founded this country based on
the concept of religious freedom. Forced abortion is wrong, the freedom to choose is a way of life that we
pursue and treasure. He immigrated as a first generation to the U.S. with the idea of pursuing freedom.
For that reason, the council needs to send a message to the state lawmakers that they want freedom.
Councilmember K. Johnson expressed support for the motion to take no action. The Supreme Court is the
determinant of the constitution; they made a ruling and defer it to the states for further action. That upset a
lot of people as illustrated by many who spoke tonight, but others said this is not the role for local
government, it is up to the state to decide. No other cities in south Snohomish County are considering this
action. This is a very divisive issue and it is up to a person's personal belief to take action and they have
avenues to contact their state legislators and the governor. This is not an appropriate role for the City of
Edmonds and as a representative government, she was unsure how councilmembers could promote their
own agendas without taking into account there are over 40,000 people in the City and not all are fully
represented by this decision. This is a divisive issue and not everyone agrees so councilmembers cannot
take a position.
UPON ROLL CALL, MOTION FAILED (2-3-1), COUNCILMEMBER K. JOHNSON AND
COUNCIL PRESIDENT OLSON VOTING YES, COUNCILMEMBERS CHEN, PAINE AND L.
JOHNSON VOTING NO, AND COUNCILMEMBER BUCKSHNIS ABSTAINING.
COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
ACCEPT A RESOLUTION OF THE EDMONDS CITY COUNCIL IN SUPPORT OF ACCESS TO
A FULL RANGE OF REPRODUCTIVE RIGHTS INCLUDING ABORTION SERVICES AND
URGING FEDERAL AND STATE ELECTED OFFICIALS TO CODIFY THESE RIGHTS.
Councilmember L. Johnson clarified the motion was to approve the resolution that was handed out. This
updated resolution is a combination of two resolutions in the packet. She appreciated the improvements
that came with the opportunity to update the resolution, specifically adding more information about
Washington State and what Washington has done to -date. She and Councilmember Paine undertook this
resolution and wording is borrowed from five cities, Minneapolis, San Diego, Morro Bay, Pasadena as
well as the State of Washington Governor's office. Many of the statistics and additional wording come
from the American Psychological Association, the ACLU and the Rabbinical Assembly. Instead of
reinventing the wheel, they did their research and used language from other places along with the original
language that they and other councilmembers provided. She was proud of the resolution. The reason for
the resolution is the U.S. is a country founded on the principle of separation of church and state.
Councilmember L. Johnson continued, last week 168 million people who may become pregnant had the
fundamental right to reproductive freedom and privacy stripped away; a floodgate was opened allowing
individual bodily autonomy and reproductive choice to be dictated by others' religious beliefs. If a
constitutional right that was long established by law can be stripped away, what's next, the right to use
contraception, marriage equality, protection from criminalizing the private conduct of LGBTQ persons?.
In 2007, the council unanimously resolved that it is their utmost responsibility to uphold the rights and
freedoms of the families and individuals they represent and that they believe as elected representatives of
Edmonds City Council Approved Minutes
July 5, 2022
Page 18
Packet Pg. 214
7.7.f
the people of Edmonds, they have a special responsibility to speak out against discrimination against any
residents and chose to be a leader in protecting human rights, equity, public safety and social wellbeing.
Councilmember L. Johnson continued, after Friday's decision, many in the community were terrified
about their and their family members, friends and neighbors' safety and wellbeing. Now more than ever
as stated in the Safe City Resolution, the council, as elected representatives of the people of Edmonds,
have a special responsibility to speak out against discrimination against any residents and choose to be
leaders by protecting human rights, equity, public safety and social wellbeing. The council owes it to
those who are terrified about the loss of human rights to use their voice to call upon the state and federal
government to codify these rights into the Washington State and United States Constitutions so that going
forward the right to bodily autonomy and reproductive freedom is protected at the highest level and not
threatened in the future. In this resolution, the council stands by those commitments and uses its
collective voice to advocate for the restoration and preservation of reproductive freedom and choice.
Councilmember Paine spoke in favor of the resolution, a resolution that directly impacts the most intimate
decision a family makes, conversations that happen at the kitchen tables, on the phone, everywhere,
conversations that need to be held with medical providers and others that a person trusts. These are not
discussions for legislators who tell people they no longer have a choice. The Supreme Court's ruling has
undone the ability for people to seek clinical care because Casey v. Planned Parenthood was taken away.
Roe v. Wade, access to safe, legal abortion care was taken away overnight. Not having the ability to get
good counsel will put everyone at risk. There have been discussions about a national law outlawing
abortion as soon as the next election. The Supreme Court has been packed with people who do not believe
in choice. Having the state and federal constitutions recognize reproductive rights and freedom is
absolutely essential so people continue to have access to clinical care for reproductive services and it is
nobody else's business.
Councilmember Paine continued, what is proposed is not outrageous or out of line with what existed two
weeks ago. The council has heard from a lot of people tonight and have received an equal amount or more
emails on this topic. It has been overwhelmingly representative of the state's positions of 80/20 or
sometimes 90/10 in favor of preserving women's right to access to care. She requested the council
support the resolution. She noted domestic violence is an issue, abuse in the family dynamic is part of
what needs to be discussed. Someone with a coercive, violent partner does not have a choice. She wanted
to preserve these rights for individuals and families in the future.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT OLSON,
TO AMEND TO REMOVE SECTION 4 WHICH ENGAGES THE EDMONDS POLICE
DEPARTMENT IN PURSUIT OF INVESTIGATIONS RELATING TO PEOPLE SEEKING OR
PROVIDING ABORTION, FINDING THAT OVERREACH.
Councilmember Buckshnis commented this is a very difficult topic, she was old enough to know what
happens; at 13 she was a hotel maid and saw what happens when someone tries to self -abort and it wasn't
pretty. She has prayed a lot on this, and it is important to understand the implications of what happened
and why it is important for the council to make a statement at the city level to state legislators. She
summarized Section 4 was too overreaching.
Councilmember L. Johnson said this section is important; the State of Washington has already set the
groundwork for this by issuing something similar to the Washington State Patrol (WSP). Edmonds has its
own police department and it is appropriate to make such a statement regarding the City of Edmonds
police department and not committing services in pursuit of any investigations related to people who are
seeking or providing abortion care or reproductive health care services and it is not a public safety priority
for the Edmonds community.
Edmonds City Council Approved Minutes
July 5, 2022
Page 19
Packet Pg. 215
7.7.f
Councilmember Paine pointed out Governor Inslee issued a directive to the WSP, but each community
has their own police department and she did not believe this was not overreach or inappropriate to make a
policy that this was the lowest priority in the police department. She encouraged councilmembers to
support the declaration that pursuit of people coming to the community seeking reproductive health care
services, abortion services or those investigations because that is not a public safety issue for Edmonds.
Council President Olson said that was a section she wanted to rewrite as it appeared to order or direct the
police department which is more of an administration issue. The section she included in one of her
versions of the resolution stated the Edmonds City Council and Edmonds Police Department recognize
and agree to the restrictions in RCW 9.02.100 prohibiting local law enforcement from penalizing,
prosecuting or taking any adverse action against patients exercising their reproductive rights. Instead of
the council ordering the police department, it would state the council and Edmonds Police Department
support what is already state law. She liked the tone of that language better and suggested voting no on
this amendment with a subsequent motion to add the alternative language.
Councilmember Chen referred to section 4, commenting it was important to state the police department
will not engage in criminalizing anyone seeking abortion services, but he wanted to ensure the language
was clear about those seeking abortion services versus other crimes. He feared people would use this
clause as a shelter for other wrongdoing. City Attorney Jeff Taraday said one option would be to
reference state laws that protect those rights in RCW 9.02, but simply referencing that chapter does not
say much. He was unsure if the drafters of section 4 intended for it to go above and beyond what the state
is protecting in RCW 9.02. The council does not need to tell the police to protect a right that state law
already protects; RCW 9.02.100 states, "The state may not deny or interfere with a pregnant individual's
right to choose to have an abortion prior to viability of the fetus or to protect the pregnant individual's life
or health." The only possible ambiguity he saw was state law protects up to viability and also to protect
the pregnant individual's life or health; the language in section 4 is not limited in that way, but could
easily be amended to apply that limitation. He was unsure that would achieve the drafters' intent.
Councilmember L. Johnson appreciated Council President Olson bringing up the Governor's directive 22-
12, a directive to the WSP. She supported applying the wording in that directive to the City of Edmonds
Police Department.
Councilmember Paine also supported the inclusion of the Governor's directive and the language in RCW
9.02 which was recently revised by the legislature to make abortion care access a lot broader.
Council President Olson asked if the Governor's directive applied to local law enforcement. Mr. Taraday
answered it does not. One of the paragraphs in the June 30th press release from the Governor's office
states, "though the governor does not have jurisdiction over local law enforcement agencies, state law
prohibits anyone including all state and local enforcement from penalizing, prosecuting or taking any
adverse action against patients exercising their reproductive rights." The Governor's press release
expressly states it does not have jurisdiction over local law enforcement agencies.
Council President Olson pointed out the press release also states that state law prohibits penalizing,
prosecuting or taking any adverse action against patients exercising their reproductive rights. She did not
understand how both could be true. Mr. Taraday said the question it raises is if state law already prohibits
anyone including all state and local enforcement from penalizing, prosecuting or taking any adverse
action against patients exercising their reproductive rights, the purpose of the Governor's directive is not
clear. The directive describes what it does but he was unsure whether it was a real world impact or a
symbolic thing. For example, the press release states, "The order directs the WSP to decline cooperation
with most subpoenas, search warrants or court orders from states with laws that ban or significantly
restrict abortion access. WSP must review and process such requests in conjunction with the Office of the
Edmonds City Council Approved Minutes
July 5, 2022
Page 20
Packet Pg. 216
7.7.f
Attorney General and Governor's general counsel." Mr. Taraday suggested if the council wanted to do
something similar to the Governor's order, they more closely copy the language used in the Governor's
order in the way that it references search warrants or court orders from states with laws that ban or
significantly restrict abortion access as that is the meat of the Governor's order. That may be what was
intended by section 4, but section 4 does not exactly say that and he did not want to presume the authors'
intent.
As one of authors of section 4, Councilmember L. Johnson said what the Governor wrote does a much
better job of encapsulating the intent.
Councilmember K. Johnson raised a point of order, advising Councilmember L. Johnson had already
spoken twice on this subject. Councilmember L. Johnson agreed she had spoken twice and was simply
clarifying the intent of the authors.
COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT OLSON,
TO EXTEND TO 10:15. MOTION CARRIED UNANIMOUSLY.
City Clerk Scott Passey restated the motion
TO STRIKE SECTION 4.
COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
AMEND THE MOTION TO TAKE THE VERBIAGE IN THE GOVERNOR'S DIRECTIVE 22-12
THAT APPLIES TO THE WASHINGTON STATE PATROL AND ADOPT IT TO APPLY TO
THE CITY OF EDMONDS POLICE DEPARTMENT WHICH INCLUDES THE RCW THAT
WAS CITED WITHIN THE DIRECTIVE.
UPON ROLL CALL, AMENDMENT CARRIED (5-1), COUNCILMEMBERS CHEN,
BUCKSHNIS, PAINE, L. JOHNSON AND COUNCIL PRESIDENT OLSON VOTING YES;
COUNCILMEMBER K. JOHNSON VOTING NO.
Because the last amendment the council voted on was not a full insertion of language, Mr. Taraday asked
if the intent was for the resolution to come back on consent next week so he could draft language that was
in the spirit of the motion for the council's review prior to a final vote. If not, more work would be
necessary to ensure he got the language right.
Council President Olson pointed out next week is committee night and asked if it would be possible to
work on the wording now. Mr. Taraday said he was trying to capture the spirit of the discussion as well as
be mindful that the council was a legislative body speaking to a police department; in the Governor's
situation, it is the executive branch speaking to its own law enforcement agency. For that reason he
suggested the following, "With the passage of this resolution, the Edmonds City Council requests the City
of Edmonds Police Department to decline cooperation with most subpoenas, search warrants or court
orders from states with laws that ban or significantly restrict abortion access."
Councilmember L. Johnson said the Governor's directive states, refrain from providing any cooperation
or assistance whatsoever to any out of state law enforcement agency, public entity or private party if the
matter concerns abortion -related conduct or other reproductive health and establish a process in
conjunction. Mr. Taraday observed she was looking at the actual directive, he was looking at the press
release which is a shorthand version of the directive. Councilmember L. Johnson said the actual directive
does a thorough job of encapsulating the intent of the original section 4. Her motion was to take the
language from the directive and adopt it for the City of Edmonds. Mr. Taraday asked if it would work to
reference directive 22-12 and add that the council requests the Edmonds Police Department follow the
Edmonds City Council Approved Minutes
July 5, 2022
Page 21
Packet Pg. 217
7.7.f
directions provided in the Directive of the Governor 22-12. Councilmember L. Johnson said that would
be acceptable to her, but was unsure about the rest of the council.
Council President Olson agreed that would be simpler and better.
Councilmember Buckshnis raised a point of order, asking about parliamentary procedure since the council
already voted. Mr. Taraday suggested another motion to amend to tighten up the spirit of what was
previously voted on by expressly referencing 22-12 which may be more consistent with Councilmember
L. Johnson's motion.
Councilmember L. Johnson clarified she referenced the directive, not the press release and the council
voted on the directive, not the press release. Her motion was to have the directive worded to apply to the
City of Edmonds Police Department. Mr. Taraday asked if her request was for the mayor to issue a
directive to the police department. If he directly translated the directive, that's what it would be.
Councilmember L. Johnson appreciated that Mr. Taraday was asking for clarity; that would be acceptable
to her, but the council would need to vote on it.
As Councilmember L. Johnson began to make a motion, Councilmember Buckshnis raised a point of
order, commenting this would be a reconsideration as the content of what the council voted on was being
changed. Mr. Taraday agreed it could be characterized as a reconsideration if someone on the prevailing
side wanted to do that. At the end of the day, he was not sure what the council just voted on, which was
why he brought this up.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, FOR
RECONSIDERATION REGARDING SECTION 4 OF THIS RESOLUTION. WITH THE
PASSAGE OF THIS RESOLUTION, THE EDMONDS CITY COUNCIL REQUESTS THE
EDMONDS POLICE DEPARTMENT REFRAIN FROM PROVIDING ANY COOPERATION OR
ASSISTANCE WHATSOEVER TO ANY OUT OF STATE LAW ENFORCEMENT AGENCY,
PUBLIC ENTITY OR PRIVATE PARTY IF THE MATTER CONCERNS ABORTION RELATED
CONDUCT OR OTHER REPRODUCTIVE HEALTH CARE SERVICES THAT ARE LAWFUL
IN WASHINGTON, INCLUDING BUT NOT LIMITED TO, DECLINING TO COOPERATE
WITH AN OUT OF STATE SUBPOENA, SEARCH WARRANT OR COURT ORDER THAT HAS
NOT BEEN DOMESTICATED IN THE STATE OF WASHINGTON.
Councilmember Buckshnis raised a point of order, suggesting the council vote on the reconsideration
before the amendment. Mr. Taraday agreed.
Councilmember Paine restated the motion:
TO RECONSIDER THE MOTION.
MOTION TO RECONSIDER CARRIED UNANIMOUSLY.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON,
WITH PASSAGE OF THIS RESOLUTION, THE EDMONDS CITY COUNCIL REQUESTS THE
EDMONDS POLICE DEPARTMENT REFRAIN FROM PROVIDING ANY COOPERATION OR
ASSISTANCE WHATSOEVER TO ANY OUT-OF-STATE LAW ENFORCEMENT AGENCY,
PUBLIC ENTITY OR PRIVATE PARTY IF THE MATTER CONCERNS ABORTION -RELATED
CONDUCT OR OTHER REPRODUCTIVE HEALTH CARE OR SERVICES THAT ARE
LAWFUL IN WASHINGTON, INCLUDING BUT NOT LIMITED TO DECLINING TO
COOPERATE WITH AN OUT-OF-STATE SUBPOENA, SEARCH WARRANT, OR COURT
ORDER THAT HAS NOT BEEN DOMESTICATED IN WASHINGTON.
Edmonds City Council Approved Minutes
July 5, 2022
Page 22
Packet Pg. 218
7.7.f
Councilmember Buckshnis said she was not sure where this language came from. She had not read it in
any of the materials and therefore would not support it.
Council President Olson recalled a comment by the city attorney to have the mayor direct staff rather than
the council asking the police department. Mr. Taraday said the motion contains the word "request" versus
"direct," a key distinction. The council should not direct employees to do anything. Council President
Olson said an earlier version referred to a City of Edmonds policy which may be more appropriate and
stronger. She asked if the maker of motion would make that change, to reference City of Edmonds policy.
Councilmember K. Johnson said she was also concerned with the language. She wondered if it would be
preferable to direct the mayor to ask the police department because the council can tell the mayor what to
do but cannot tell his staff what to do. As the executive, the mayor takes direction from the city council.
Mr. Taraday clarified the council adopts policy; where that policy is in the form of a law, the mayor is
tasked with enforcing the laws of the City. An independently elected mayor does not have the same
relationship to the council as a city manager who reports to the city council.
Councilmember K. Johnson asked if the council could make it the policy of City to fit within that chain of
command. Mr. Taraday said that was similar to the motion that Council President Olson was
contemplating by including the word "policy" in the motion. Councilmember K. Johnson asked if Mr.
Taraday could craft that language. Mr. Taraday said one option would be, "With the passage of this
resolution, it shall be the policy of the City of Edmonds to refrain from providing any cooperation or
assistance whatsoever to any out-of-state law enforcement agency, public entity or private party if the
matter concerns abortion -related conduct or other reproductive health care or services that are lawful in
Washington including but not limited to declining to cooperate without any out-of-state subpoena, search
warrant or court order that has not been domesticated in Washington."
Councilmember K. Johnson offered that language to keep the mayor, council and staff in its proper order.
COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
EXTEND TO 10:30. MOTION CARRIED (5-1) COUNCILMEMBER K. JOHNSON VOTING NO.
Mr. Taraday restated the pending amendment:
AMEND SECTION 4 TO READ AS FOLLOWS: "WITH THE PASSAGE OF THIS
RESOLUTION, IT SHALL BE THE POLICY OF THE CITY OF EDMONDS TO REFRAIN
FROM PROVIDING ANY COOPERATION OR ASSISTANCE WHATSOEVER TO ANY OUT-
OF-STATE LAW ENFORCEMENT AGENCY, PUBLIC ENTITY OR PRIVATE PARTY IF THE
MATTER CONCERNS ABORTION -RELATED CONDUCT OR OTHER REPRODUCTIVE
HEALTH CARE OR SERVICES THAT ARE LAWFUL IN WASHINGTON INCLUDING BUT
NOT LIMITED TO DECLINING TO COOPERATE WITHOUT ANY OUT-OF-STATE
SUBPOENA, SEARCH WARRANT OR COURT ORDER THAT HAS NOT BEEN
DOMESTICATED IN WASHINGTON..
AMENDMENT CARRIED UNANIMOUSLY.
UPON ROLL CALL, MAIN MOTION AS AMENDED CARRIED (6-0), COUNCILMEMBERS K.
JOHNSON, CHEN, BUCKSHNIS, PAINE AND L. JOHNSON AND COUNCIL PRESIDENT
OLSON VOTING YES.
3. ORDINANCE REPEALING OR AMENDING CERTAIN CHAPTERS OF ECC TITLE 4
LICENSES AND ADDING A NEW CHAPTER RELATED TO SPECIAL EVENT
PERMITS (Previously Consent Agenda Item 8.7)
Edmonds City Council Approved Minutes
July 5, 2022
Page 23
Packet Pg. 219
City Clerk Scott Passey said he asked Council President Olson to pull this from consent as he received
late breaking information from the development services department about retaining chapter 4.80 related
to aircraft landing permits.
COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON,
FOR ADOPTION OF THE PROPOSED ORDINANCE AND STRIKING THE REPEAL OF
CHAPTER 4.80.
Councilmember K. Johnson asked if this was related to handheld aviation devices. Mr. Passey said he was
not sure what it relates to; there was apparently reference in the code to chapter 4.80 in a few places and
staff felt to be safe, they wanted to keep it in the code for the time being and strike it later if necessary.
MOTION CARRIED UNANIMOUSLY.
Council President Olson referred to the citizen comment about unopened rights -of -way. She asked if that
was on the fee schedule. This has been on the agenda no fewer than six times and that wasn't something
that came up. She acknowledged the citizens comment, it will be looked at and brought back for
amendment if necessary.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO
ADOPT ORDINANCE NO. 4269, AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, PROVIDING FOR THE REPEAL OF OR AMENDMENT TO CERTAIN
CHAPTERS OF TITLE 4 ECC LICENSES AND THE AND ADOPTION OF A NEW CHAPTER
TO TITLE 4 ECC RELATING TO SPECIAL PERMITS, PROVIDING FOR SEVERABILITY
AND SETTING AN EFFECTIVE DATE, AS AMENDED. MOTION CARRIED UNANIMOUSLY.
4. CITY OF LYNNWOOD/MEADOWDALE PARK ILA 2022 EXPENDITURE REQUEST
Council President Olson relayed Councilmember K. Johnson's interest in this going back to committee
Parks, Recreation, Cultural Arts & Human Services Director Angie Feser advised this was pretty
complicated and it may be best to take it back to committee. She recommended it be considered in
conjunction with the anticipated renewal of the 2025 deadline on the entire ILA.
OPEN PUBLIC MEETINGS ACT (OPMA) TRAINING (PART 2)
Due to the late hour, this item was postponed to a future meeting.
10. MAYOR'S COMMENTS
Mayor Nelson thanked everyone who came to the 41 of July parade, the Edmonds Chamber of Commerce
for putting it together, and City staff for their support. It was great to see the new police bike patrol and
well as South County Fire's bike patrol. He thanked those who refrained from lighting off fireworks,
acknowledging some were disappointed the City did not have official, authorized fireworks this year. He
was confident fireworks would return to the redone Civic Park next year.
11. COUNCIL COMMENTS
Councilmember Chen expressed appreciation for everyone's input in the process. As we celebrate the
birth of the nation, remember we are all here because of one idea, treasuring freedom. The 4t1' of July is a
big celebration to carry on that spirit.
Edmonds City Council Approved Minutes
July 5, 2022
Page 24
Packet Pg. 220
Councilmember Buckshnis commented everyone had a good time at the 4t1i of July parade. She was
shocked and saddened to hear what happened in Highland Park, an area she used to visit, commenting it
was unfortunate people will shoot up a 4t1i of July parade. She appreciated everyone who contacted her
about Roe v. Wade, noting it is a very complicated issue due to financial implications and abortions
related to domestic violence, incest, domination, etc.
Council President Olson recognized the different times that various members of our society have gain
their freedom. She looked forward to a day when the 4' of July can be celebrated as freedom for everyone
and appreciating everyone's freedoms. There was a fair amount of fireworks in spite of the ban and she
hoped in the future the community would embrace the ban as fireworks are very dangerous and a fire
hazard. She thanked Ms. Feser for being professionally dressed and ready to go for her agenda item.
Councilmember Paine thanked everyone involved in the great 4t1i of July celebration. It was a wonderful
time, and it was great to have the parade back and people downtown. It sounded a bit like a war zone on
the 41 of July; she preferred a more silent 4' of July celebration instead of the booms and bangs,
particularly after the semi -automatic gunfire that Highland Park experienced during their parade. There
has to be something better for people to do and there needs to be a better way to treat people before they
do that.
Councilmember L. Johnson thanked everyone who came out tonight and/or emailed the council to share
their concerns, fears and personal stories. It is not an easy topic for anyone and she appreciated those who
were willing to be vulnerable, share and advocate for what they believe is right. She shared her feelings of
deep sadness for the six people who were shot and killed in Highland Park at a parade celebrating the idea
of freedom from oppressive rule. It is an idea because not everyone is free. That speaks volumes about the
state of the nation and the work left to do when people can be shot and killed while celebrating freedom.
12. ADJOURN
With no further business, the council meeting was adjourned at 10:29 p.m.
Edmonds City Council Approved Minutes
July 5, 2022
Page 25
Packet Pg. 221
7.7.g
PARKS & PUBLIC WORKS COMMITTEE MEETING
October 10, 2023
Elected Officials Present
Councilmember Dave Teitzel (Chair)
Councilmember Diane Buckshnis
Council President Neil Tibbott (ex-officio)
Councilmember Vivian Olson
Councilmember Jenna Nand
CALL TO ORDER
Staff Present
Oscar Antillon, Public Works Director
Rob English, City Engineer
Angie Feser, Parks, Rec. & Human Serv. Dir.
Francis Chapin, Arts & Culture Mgr.
Mike De Lilla, Senior Utilities Engineer
Scott Passey, City Clerk
Sharon Cates, Lighthouse Law Group
Guests Present
Lynn Sordel, Lynnwood Director of Parks & Rec.
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 121 — 5t" Avenue North, Edmonds, at 4:30 p.m. by Councilmember Teitzel. The
agenda was amended to move Items 2.6 and 2.7 to follow Item 2.3.
2. COMMITTEE BUSINESS
1. International District Permanent Banner Design Protect
Ms. Chapin described the original artwork installation on Highway 99, red lanterns on the light poles in
the International District installed in 2013. Temporary fabric banners were also installed but did not hold
up well and were removed. Replacing the banners was delayed due to improvements on Highway 99.
Funding for replacement banners is still available in Fund 332.
The Arts Commission was interested in a visible art project on Highway 99 and enthusiastically
supported using public art funds to supplement the $39,000 available in Fund 332. The project will
create permanent cut -metal banners to be mounted on the poles. A bracket design will be engineered
before the call for artists goes out. The call for artists is a request for qualifications; up to 8 artists will
be selected to create designs for 11 poles using specifications provided by the City; the theme is
Welcome to the International District and images should reflect the culture and nature of the
neighborhood. Artists will be paid a $2,000 design fee; the City will fabricate the metal banners using
the artists' designs and install them on the poles in the International District.
Discussion followed regarding who would install the banners, sign companies that manufacture and
install signs, whether the banners would conflict with the horizontal Welcome to International District
signs, cutouts in the metal signs to allow for wind flow, artists providing a letter of interest, and the
banners reflecting the full array of cultures in the International District.
Committee recommendation: Consent Agenda on 10/24/23
2. Presentation of PSA Amendment with Consor North America, Inc for Yost and
Seaview Reservoir Repairs and Upgrades Protect
Mr. English explained in June 2022 the city council approved a contract with Murray Smith & Associates
(now Consor North America) to do the preliminary design work for both the Seaview and Yost reservoirs.
Packet Pg. 222
7.7.g
10/10/23 PPW Committee Minutes, Page 2
The Yost reservoir was built in 1973 and Seaview was built in 1975/76; both reservoirs are concrete
reinforced structures and have a 1.5M gallon capacity. The preliminary design identified structural and
non-structural upgrades primarily related to structural seismic load issues. Non-structural issues in the
Yost reservoir include failing joint sealant that is causing leaks, pipes in both reservoirs lack flexibility
which could be problematic in a seismic event, the gate valves at Yost need to be replaced, and pipe
maintenance internal to the structures needs to be addressed. The Seaview reservoir has similar
seismic issues that need to be addressed, minor cracking, a vault ladder that is not up to code, and
corroded hatch hardware that needs to be replaced. The main structural fix is a fiberglass reinforced
polymer (RFP) strip that provides rigidity in the structure to address lateral movement that would occur
in a seismic event. The fee for final design is approximately $422,000 which includes a $40,000
management reserve. The funding source is the water utility fund. The first reservoir would be upgraded
in 2025 and the second in 2026.
Questions and discussion followed regarding underground reservoirs, design cost for the Five Corners
reservoir, whether the dollar amounts are in the CIP/CFP, and the start date for design to accommodate
spring construction.
Committee recommendation: Full council.
3. Presentation of Supplemental Agreement with WSP for Construction Management
Services on the 76th Ave Overlay Protect
Mr. English advised this is a time extension of the agreement with no increase in budget. The
construction work is complete and final close-out will continue into 2024. The current expiration is the
end of 2023 and there is the potential WSP services will be required for a WSDOT audit so the request
is to extend the contract to June 2024. He responded to a question regarding Lynnwood paying for
approximately 50% of the project as the east side of 76th is in Lynnwood.
Committee recommendation: Consent Agenda
6. Presentation of Supplemental Agreement with WSP for Highway 99 Revitalization
& Gateway Project
Mr. English advised this is a time extension of the agreement with no increase in budget. WSP was
hired to provide construction management and inspection services. The project is currently in the
landscape maintenance phase which will continue into late summer 2024. The request is to extend the
agreement end date to December 2024 to provide support services to close out the project when plant
establishment is complete.
Committee recommendation: Consent Agenda
7. Supplemental Agreement with SCJ for Highwav 99 Stage 2
Mr. English explained this is to extend the agreement end date to December 2024 as SCJ's services
will be needed to do as -built drawings during 2024. There is no additional fee, only extending the date
of the agreement.
Committee recommendation: Consent Agenda.
4. City of Lynnwood/Meadowdale Playground Expenditure Request
Ms. Feser introduced Lynn Sordel, Lynnwood Director of Parks & Recreation. She explained this
agenda item is related to the Interlocal Agreement for Meadowdale Playfields and a project to replace
Packet Pg. 223
7.7.g
10/10/23 PPW Committee Minutes, Page 3
the playground. The playground was originally designed to be an ADA level replacement, but based on
community input, Lynnwood decided to upgrade it to an inclusive level. Edmonds has an existing ILA
with Lynnwood and the Edmonds School District (who owns the underlying park property) for a past
park improvement project as well as an ongoing maintenance and operations agreement whereby
Edmonds and Lynnwood share O&M costs. Edmonds also gets priority scheduling for the softball fields;
Edmonds run a significant softball program for Edmonds and Lynnwood.
Ms. Feser explained Lynnwood has requested reimbursement for the playground expenditure. In early
2022 Edmonds was informed the ADA level playground would be $200,000 which was included in the
capital program. Lynnwood subsequently upgraded the playground to inclusive level which increased
the project cost to about $500,000. The question became whether Edmonds was willing to pay $248,000
for the playground instead of $111,000. There is some interpretation in the ILA about new improvements
to the facility and approval by other entities and cost sharing. Staff feels that happened at the ADA level
but may not have happened at the inclusive level. There is also some question whether this
improvement is classified as maintenance or capital. Edmonds staff does not necessarily agree it is
maintenance which the City would fund 50%. The council has the prerogative to fund the playground at
whatever level they feel appropriate. Savings from Civic Park could be used to cover the $111,0000. In
2024 the cities need to renegotiate the ILA which ends in 2025, but she recommended focusing on the
playground expenditure now.
Mr. Sordel relayed Lynnwood and ESD's interest in extending the ILA beyond 2025, and described
initiation of the 2017 ILA due to loss of the former Lynnwood High School site, benefits of the playground
to the park, survey of elementary students on the playground design, reasons for the increased cost of
the playground (parking, ADA path, concrete pad and inclusive playground), $10,000 Snohomish
County grant that mandated substantial progress on the playground in 2022, Lynnwood's view of the
playground as maintenance because it replaces the existing playground and language in the existing
ILA regarding if Edmonds ceases its use (currently anticipated to occur in 2025).
Questions and discussion followed regarding not wanting to undermine Edmonds' great relationship
with Lynnwood, the $137,000 difference between $111,000 and $248,000, interest by the parties to
extend the relationship in the ILA beyond 2025, difference of opinion whether Edmonds was formally
notified and whether Edmonds Council took action to authorize the additional cost, policy nuance,
whether the upgrade to inclusive is considered maintenance, concern with making a significant
investment at the end of the ILA, intent to extend the ILA in the future, assuring the ILA will be extended
before providing an increased level of funding, memorandum of understanding identifying the intent of
parties to continue the relationship, payment of $111,000 with an agreement to an MOU and payment
of additional $137,000 when the extension of the ILA is approved, Lynnwood's contribution to the
playfield renovation, making a $111,000 payment now and meeting with Lynnwood leadership regarding
an MOU later this year, and interest in continuing the relationship with Lynnwood and ESD.
Councilmember Teitzel offered to contact Lynnwood City Council President Shannon Sessions to
discuss policy issues and following their conversation, bring this to full council. Mr. Sordel offered to
update Lynnwood City Council President Sessions.
Committee recommendation: Full council
5. Longbay Enterprises Contract Amendment No. 6
Ms. Feser explained this amendment will extend the scope of work with Longbay Enterprises, the City's
real estate consultant. For example, the council will consider approval of a purchase and sale
agreement for a parkland acquisition next week. The amendment requests an additional $50,000 to
complete work on the current parkland acquisition. She would typically have done this in 2024 but the
contract is reaching the end of the $150,000 allocation.
Packet Pg. 224
7.7.g
10/10/23 PPW Committee Minutes, Page 4
Questions and discussion followed regarding the funding source, work in the contract related to the
Landmark/Highway 99 property, the need to make hard decisions due to the 2024 budget, concern with
spending money on consultants for a project that may not continue, concern a sole source contract
morphed into a contract over $150,000 without an RFP/RFQ process, and ability to fund due diligence
from parkland acquisition.
Committee recommendation: Full council.
3. ADJOURN
The meeting was adjourned at 5:38 p.m.
Packet Pg. 225
Proposal for
7.7.h
City of Lynnwood
Prepared by
A96&.-
GREAT WESTERN
R I E A i l_
05-12-2022
Job # 105669-01
Meadowdale Playfield Playground Option 3
GameTime
435-901-9544 1 www.gwpark.com
Packet Pg. 226
Meadowdale Playfield Playground- Project 105669-01-Opt 3
Lynnwood, WA
PR
IL J
A STRONG FOUNDATION IN PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435 245-5057 Quinnc@gwpark.com
Packet Pg. 22
Meadowdale Playfield Playground- Project 105669-01-Opt 3
Lynnwood, WA
4*0-44440
A STRONG FOUNDATION IN PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435 245-5057 Quinnc@gwpark.com
C
PacklPq.
Meadowdale Playfield Playground- Project 105669-01-Opt 3
Lynnwood, WA
G R E A
A STRONG FOUNDATION IN PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435 245-5057 Quinnc@gwpark.com
Meadowdale Playfield Playground- Project 105669-01-Opt 3
Lynnwood, WA
� .. " .als._ w' '.,sir•. �� f' �o •.�:. �. -
G R E A
A STRONG FOUNDATION IN PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435 245-5057 Quinnc@gwpark.com
Meadowdale Playfield Playground- Project 105669-01-Opt 3
Lynnwood, WA
A STRONG FOUNDATION IN PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435 245-5057 Quinn@gwpark.com
Packet Pq. 23,
a
Meadowdale Playfield Playground- Project 105669-01-Opt 3
Lynnwood, WA
,ramj 4/A4f� 4F:f'e'{,li titer"
�
a.�
A STRONG FOUNDATION IN PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435 245-5057 Quinnc@gwpark.com
..: _"
Pa1q. cket P23:
Meadowdale Playfield Playground- Project 105669-01-Opt 3
Lynnwood, WA
A STRONG FOUNDATION IN PLAY FOR OVER 50 YEARS P: (435) 245-5055 1 F: 435 245-5057 Quinnc@gwpark.com
PacklPq.
Project: 105669-01-Opt 3
Surfacing: 50-50 PIP
PRIMARY PALETTES
Allegiance
Gum Drop()
() Metal Plastic HDPE D(
Jovial Butt—«<h
,o
Metal HDPE • • Patriot O
ButtorscotU ooion.n
f wQ
PALETTE COLOR SELECTIONS
Approved by:
NATURAL PALETTES CONTEMPORARY PALETTES
®� Arctic ®() Avalon
0
Uprights • Metal HDPE • IZ
oaah n O
WNW Bayou Q Wh1P �� Deep Space
to
() Jungle
i•11 A .
Uprights
e.onze
s Plastic HDPE Decks
Light DGaNn
Gay ,^•n Brown
Green
Uprights
meow."
Malibu O
0 Metal
Emerald Ye"°""
I,
Metal HDPE
h Y""w Honeysucideo
() Passion Fruit
Uprights
wrote
Whimsy O
7.7.h
4-
0
U
CL
O
d
0
E
w
w
cn
0
U
c
m
c
a�
d
0
c
0
L
a
a@
0
a
m
3
0
0
m
c
d
E
w
r
Q
Packet Pg. 235
GameTime C/O Great Western Recreation
Ga�i0121 leTime Fort Pay, AL 35967
Office:135-245-5055 Fax:435-245-5057
• `=,LA. CORE C� , www.gwpark.com
Meadowdale Playfield Playground Option 3
City of Lynnwood
Attn: Eric Peterson
20522 60th Ave W
Lynnwood, WA 98036
Phone: 425-670-5595
epeterson@lynnwoodwa.org
05/
Quote #
105669-01-03
Ship to Zip 98037
Playground Equipment
1
RDU
GameTime - Custom 5-12 Inclusive Play Structure-
$109,762.00
$73,832.43
$73,832.43
*Reference Drawing 105669-01-Opt 3
1
6263
GameTime - Inclusive Whirl - Natural
$13,999.00
$13,579.03
$13,579.03
1
14928
GameTime - NDS Inclusive Play Sign Package
1
5179
GameTime - Welcome Sign (5-12)
$561.00
$493.68
$493.68
Swing Equipment
1
5056
GameTime - Arch Swing
$7,296.00
$6,128.64
$6,128.64
1
5151
GameTime - Pt Solo Swing Frame 3 1/2" X 8'
$1,365.00
$1,324.05
$1,324.05
1
8537
GameTime - Adaptive Swing W/Chain
$419.00
$368.72
$368.72
1
8696
GameTime - Encl Seat 3 1/2"(8696)
$359.00
$301.56
$301.56
2
8910
GameTime - Belt Seat 3 1/2"Od(8910)
$288.00
$241.92
$483.84
1
5158
GameTime - Express Swing W/Todd Seat 3 1/2"X8'
$1,783.00
$1,497.72
$1,497.72
1
17247
GameTime - Adaptive Swing Safety Belt
$155.00
$130.20
$130.20
2
18826
GameTime - Primetime Swing 3 1/2" X 8'
$1,416.00
$1,373.52
$2,747.04
6630
PIP
GT-Impax - 6630 SF Provide and Install of PIP-
$33.12
$27.16
$180,070.80
6630 Total Sq Ft, 8' CFH
Includes 50/50 std epdm and black - tbd
Includes TTA pads at 3 swing inserts 4x8, 1 swing insert 4x4, 3 slide inserts 4x4
Aromatic Binder, Prevailing Wages
1
SECURITY
GT-Impax - Site Security-
$3,902.00
$3,902.00
$3,902.00
Prevailing Wages
1
INSTALL
Install - Receive and Unload Equipment-
$2,880.00
$2,880.00
$2,880.00
Prevailing Wages
1
INSTALL
Install - Remove and Dispose of Existing Equipment, Concrete Footers-
$6,910.00
$6,910.00
$6,910.00
Prevailing Wages
1
INSTALL
Install - Installation of Equipment-
$93,955.00
$93,955.00
$93,955.00
Prevailing Wages
1
INSTALL
Install - Excavate and Dispose of Dirt, Import and Compact Rock, Install 115 ft of 6 ft
$14,970.00
$14,970.00
$14,970.00
Wide Concrete Path -
Prevailing Wages
1
INSTALL
Install - Prep 4 Inches Subbase for Playground and Swing Pits-
$4,030.00
$4,030.00
$4,030.00
Prevailing Wages
1
INSTALL
Install-Dumpster for Trash-
$1,155.00
$1,155.00
$1,155.00
Prevailing Wages
Page 1 of 5
OMNIA Q
P A R T
Packet Pg. 236
GameTime C/O Great Western Recreation
Ga�i0121 leTime Fort Pay, AL 35967
Office:135-245-5055 Fax:435-245-5057
• `=,LA. CORE C——, www.gwpark.com
Meadowdale Playfield Playground Option 3
05/
Quote #
105669-01-03
1 INSTALL Install - Excavate and Dispose of Dirt and Sod for Swing Pit 255 LF- $9,215.00 $9,215.00 $9,215.00
Prevailing Wages
1 INSTALL Install - Pour 12 Inch Concrete Border for Swing Pit- $12,670.00 $12,670.00 $12,670.00
Prevailing Wages
Contract: OMNIA #2017001134 Sub Total $430,644.71
Material Surcharge $19,833.60
Freight $8,000.00
Tax $48,598.70
Comments
Your Sales Rep is Quinn Connell. Please reach out to Quinn at 435-901-9544 if you should have any questions regarding this quote.
Pricing is subject to change. Request updated pricing when purchasing from quotes more than 30 days old.
"Material Surcharge reflects raw material price increase"
Shipping to Site Address:
16700 66th Ave W
Lynnwood, WA 98037
'Freight charges are based on listed zip code and are subject to change if shipping information changes.
Customer is responsible for offloading.
Prevailing Wages
OMNIA # 5157328
Page 2 of 5
OMNIA Q
P A R T
Packet Pg. 237
CGameTimer
• `=,LA. CORE c,
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office:135-245-5055 Fax:435-245-5057
www.gwpark.com
Meadowdale Playfield Playground Option 3
Remit Payment to:
GameTime
P.O. Box 680121
Fort Payne, AL 35968
Taxes:
All applicable taxes will be added at time of invoicing unless otherwise included or a tax-exempt certificate is provided.
If sales tax exempt, you must provide a copy of certificate to be considered exempt.
Prices:
FOB Factory.
05/
Quote #
105669-01-03
Orders:
All orders shall be in writing by purchase order, contract, or similar document made out to PlayCore Wisconsin Inc., dba GameTime.
Standard GameTime equipment orders over $100,000 may require a deposit of 25% at the time of order and an additional 25% at or before order ships
Standard orders with equipment, installation and surfacing are requested to be split billed.
Equipment, Taxes & Freight as noted above
Installation and Surfacing billed as completed and Due Upon Receipt.
Terms:
Cash With Order Discount (CWO): Orders for GameTime equipment paid in full at time of order via check, Electronic Funds Transfer (ACH or wire)
are eligible for a three percent (3%) cash with order discount.
Payment via credit card: If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your
payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by
check, ACH or Wire without any additional fees.
Credit terms are Net 30 days, subject to approval by the GameTime Credit Manager. A completed credit application must be submitted and approved
prior to the order being received. Please allow at minimum 2 days for the credit review process. GameTime may also require:
Completed Project Information Sheet (if applicable)
Copies of Payment and Performance Bonds (if applicable)
A 1.5% per month finance charge will be imposed on all past due invoices.
Retainage not accepted.
Orders under $5,000 require payment with order.
INSTALLATION CONDITIONS:
• ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery.
• STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once
equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted
on the quotation.
• FOOTER EXCAVATION: Installation pricing is based on Tooter excavation through earth/soil only. Customer shall be responsible for unknown
conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional
labor or materials cost.
• UTILITIES: Owner is responsible for locating any private utilities.
• ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in
this quotation. If additional site work or specialized equipment is required, pricing is subject to change.
Page 3 of 5
OMNIA Q
P A R T
Packet Pg. 238
GameTime C/O Great Western Recreation
Ga�iP.O. Box 680121 leTime Fort Payne, AL 35967
Office:135-245-5055 Fax:435-245-5057
• `=,LA. CORE C——, www.gwpark.com
Meadowdale Playfield Playground Option 3
ACCEPTANCE OF QUOTATION:
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Accepted By (printed):
Telephone:
Title:
Fax:
P.O. Number: Date:
Purchase Amount: $507,077.01
SALES TAX EXEMPTION CERTIFICATE
(PLEASE PROVIDE A COPY OF CERTIFICATE)
Salesperson's Signature Customer Signature
DIR Project # (California only)
F
Page 4 of 5
05/
Quote #
105669-01-03
OMNIA Q
P A R T
Packet Pg. 239
GameTime C/O Great Western Recreation
Ga�iP.O. Box 680121 leTime Fort Payne, AL 35967
Office:135-245-5055 Fax:435-245-5057
• `=,LA. CORE C� , www.gwpark.com
Meadowdale Playfield Playground Option 3
Customer Order Info:
BILLING INFORMATION:
Bill to:
Contact:
Address:
Address:
City, State: Zip:
Tel: Fax:
E-mail
SHIPPING INFORMATION (IF DIFFERENT FROM ABOVE)_
Ship to:
Contact:
Address:
Address:
City, State: Zip:
Tel: Fax:
E-mail:
Page 5 of 5
05/
Quote #
105669-01-03
OMNIA Q
P A R T
Packet Pg. 240
8.1
City Council Agenda Item
Meeting Date: 11/21/2023
Resolution thanking Dave Teitzel for Service on the City Council
Staff Lead: Council
Department: City Council
Preparer: Beckie Peterson
Background/History
It has been customary to adopt a resolution thanking Councilmembers for their service at the end of
their term.
Staff Recommendation
Adopt a resolution thanking Councilmember Teitzel for his dedication and service.
Narrative
A resolution will be presented to Councilmember Teitzel.
Attachments:
Resolution Thanking Councilmember Dave Teitzel
Packet Pg. 241
8.1.a
RESOLUTION NO.
A RESOLUTION OF THE EDMONDS CITY COUNCIL
THANKING COUNCILMEMBER DAVE TEITZEL FOR HIS
SERVICE TO THE EDMONDS CITY COUNCIL
WHEREAS, Dave Teitzel was elected to serve as a Councilmember from 2016 to 2019, and was
then appointed to the City Council in September 2022 to fill the position vacated by Kristiana
Johnson;and
WHEREAS, during both tenures, Councilmember Teitzel represented the city with the concerns
of Edmonds citizens' best interest in mind, working and communicating with City staff,
community leaders and other elected officials; and
WHEREAS, Councilmember Teitzel approached his duties diligently, apprising himself of all
the facts and ensuring that the Council as a body had all the relevant information needed to make
informed decisions; and
WHEREAS, Dave Teitzel has reflected well on the Council and the City with his agreeable
demeanor and professional discourse, and support mentoring and advising new elected officials;
and
WHEREAS, Councilmember Teitzel diligently led efforts supporting Council to evaluate our
legal services provider, analyze options for Edmonds legal needs, assess comparative data, and
finalize a new legal services contract; and
WHEREAS, Councilmember Teitzel took diversity, equity, inclusion and accessibility to heart in
encouraging qualified individuals of all backgrounds to run for office; and
WHEREAS, Councilmember Teitzel has navigated the city's complicated and stressed financial
systems with strong financial skills and insights during these after-COVID years; and
WHEREAS, while serving on this short Council term, Councilmember Teitzel was involved with
many committees and commissions on behalf of the City of Edmonds including:
• Parks and Public Works Committee, Chair
• Diversity, Equity, Inclusion and Accessibility Commission
• Port of Edmonds
• Historical Preservation Commission
• Public Facilities District Board
• SnoCom9l l
NOW THEREFORE BE IT RESOLVED that Councilmember Dave Teitzel be applauded
and thanked for admirably serving twice on the City Council. The Council looks forward to his
continued dedication and service to the citizens of Edmonds.
Packet Pg. 242
8.1.a
RESOLVED this 2 1 " day of November 2023.
CITY OF EDMONDS
MAYOR, MIKE NELSON
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Packet Pg. 243
8.2
City Council Agenda Item
Meeting Date: 11/21/2023
Planning Board Recommendation on Comprehensive Plan Vision Statement
Staff Lead: Susan McLaughlin
Department: Planning Division
Preparer: Michael Clugston
Background/History
The City of Edmonds kicked off a robust community visioning process for the Comprehensive Plan
update with a six -week themed outreach campaign over the summer 2022. Over 8,500 comments were
received via survey, email and in person commentary throughout the process, which included a range of
activities in different areas throughout the City.
After the six week engagement period, City staff drafted a community vision statement directly from the
initial 8,500 comments with the intent to authentically represent the collective view and to remain
inclusive and representative.
In September 2023, Council passed Resolution 1529 (attachment 1), tasking the Planning Board to
engage in further review of the draft Comprehensive Plan vision statement. On November 8, 2023
Planning Board suggested minor modifications to the vision statement, which was unanimously support
in their motion to forward the alternative vision statement to Council for consideration by November
30, 2023.
Staff Recommendation
Staff recommends that Council review and approve the Planning Board's recommended revised
community vision statement.
Narrative
The Planning Board's recommendation on the Comprehensive Plan vision statement is included as
Attachment 2. Minutes from the October 11 and November 8 meetings where the statement was
discussed are Attachments 3 and 4.
Attachments:
Attachment 1 - Resolution 1529
Attachment 2
- Planning Board recommendation to Council
Attachment 3
- October 11, 2023 Planning Board minutes
Attachment 4-
November 8, 2023 Planning Board minutes
Packet Pg. 244
8.2.a
RESOLUTION NO. 1529
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON FOR FINALIZING THE CITY OF
EDMONDS 2024 COMPREHENSIVE PLAN VISION
STATEMENT
WHEREAS, a Vision Statement is a legislative policy; and
WHEREAS, the Council is the legislative branch of government with the authority to set policy;
and
WHEREAS, a State requirement does not require a Vision Statement to be part of the
Comprehensive Plan; and
WHEREAS, much outreach was done to gather inputs on the community vision; and
WHEREAS, data was collected in a fair and representative way during this outreach; and
WHEREAS, the Administration, Council, and public all want to honor the inputs and have a
Vision Statement for the 2024 Comprehensive Plan update process that represents those inputs;
and
WHEREAS, the Council is dissatisfied that an ambiguous term in the Vision Statement was not
defined in the initial validation survey issued; and
WHEREAS, the validation survey of the public as to whether the City got the Vision Statement
right generated only 150 responses, and those were evenly split 5 1 % "yes" to 49% "no"; and
WHEREAS, the community provided more validation input in a public hearing on August 2,
2023 and in other input processes since concerning how the vision statement could be edited to
better represent the inputs from the community engagement; and
WHEREAS, the Council wants to make sure the community's true values and vision are guiding
our 2024 Comprehensive Plan process by ensuring the vision statement accurately reflects the
citizen input submitted, and reflects the best iterative process, rather than finalized with first
draft;
THEREFORE, BE IT RESOLVED:
1. That the vision statement validation inputs (from the August 2, 2023 public hearing and
other) be considered by staff for best representation of the original data collected, and
then the staff s second draft, modified or not from the first, be sent to the Planning Board
and Council as soon as possible, but not later than October 11, 2023.
2. That the word cloud, Edmonds Visioning Survey results, the original draft vision
statement, and the Bloom revision of the draft vision statement will be provided to the
Packet Pg. 245
8.2.a
Planning Board in their board packet, as soon as possible, but not later than October 11,
2023.
3. That the Planning Board will provide feedback and recommendations to the City Council
about which of the versions to adopt ("as is" or with suggested revisions) as soon as
possible, but not later than November 30, 2023.
4. That the revised draft Vision Statement will then come to Council for approval, and
5. That the Council will approve and make final the 2024 Edmonds Comprehensive Plan
Update Vision Statement as soon as possible, but no later than the last Council meeting of
2023, for the purposes of guiding the 2024 Comprehensive Plan update work by the staff,
consultants, and any other parties guiding or leading the update process.
RESOLVED this 51h day of September 2023.
CITY OF EDMONDS
Jr
MAYOR, MIKE NELSOI
ATTEST:
C CLERK, C ASSEY
FILED WITH THE CITY CLERK: September 1, 2023
PASSED BY THE CITY COUNCIL: September 5, 2023
RESOLUTION NO. 1529
Packet Pg. 246
8.2.b
►OFPLME
To: Edmonds City Council
From: Judi Gladstone, Planning Board Chair
Date: November 16, 2023
City staff developed a vision statement for the 2024 Comprehensive Plan (Comp Plan) Update
after conducting a community engagement process. In September 2023, Council passed
Resolution 1529, tasking the Planning Board to review the draft Comp Plan vision statement and
provide a recommendation to Council by November 30, 2023, which could include
recommending the statement as -is or a revised statement.
Discussion by the Planning Board at the October 11 meeting resulted in a subcommittee being
created to bring a recommendation for a revised vision statement to consider by the November
8 meeting. The goal was to honor the community input while making it more of a vision
statement rather than a values statement.
The subcommittee offered a statement that aligned with what a vision statement is: forward -
thinking, aspirational, concise, and clearly communicated to create a picture of what we want
the city to be. The proposed revisions still use the most common words from the community
input, although in a slightly different structure that better aligns with what a vision statement is
intended to do.
The subcommittee offered the following for Planning Board discussion:
"Edmonds is a welcoming city that has a small town feel offering outstanding
quality of life for all with vibrant and diverse neighborhoods, safe streets,
parks, and a thriving arts scene shaped in a way to promote healthy lifestyles,
climate resiliency, and the natural beauty of our community."
Board members discussed the public comment received and input from the student
representative. That discussion considered two concepts. The first concept discussed was "small
town feel." While those are words that emerged from the community input, Planning Board
members agreed that they could be misconstrued. For that reason, Planning Board members
thought it best not to include them. The second concept discussed was the importance of
"access to" the natural beauty of our community. That concept seemed important to be clear
what it was that the community was seeking, so the Planning Board members agreed to include
this in the vision statement. The discussion resulted in the unanimous recommendation to the
Council to approve the following vision statement for the 2024 Comp Plan Update:
"Edmonds is a welcoming city offering outstanding quality of life for all with
vibrant and diverse neighborhoods, safe streets, parks, and a thriving arts scene
shaped in a way to promote healthy lifestyles, climate resiliency, and access to
the natural beauty of our community."
Packet Pg. 247
8.2.c
the Council President, and they got off to a bumpy start. They just had their first meeting two weeks ago. They
anticipate keeping the advisory group going until final decisions are made on the property. Vice Chair Tragus-
Campbell suggested adding a section to the agenda for an advisory board report out.
Board Member Maxwell said it is somewhat important to acknowledge that the success of the Civic Park
indicates that they have some talent at creating public spaces which matters. Based on other public spaces in the
City, it is very promising that it would work out well. Board Member Martini concurred and added that the
accessibility for the new Civic Park is amazing.
B. Comprehensive Plan Vision Statement Review
Vice Chair Tragus-Campbell said the City Council requested that the Planning Board review the original vision
statement and associated word cloud and make a recommendation to the Council by November 30. Director
McLaughlin provided some background on the Comprehensive Plan branding process and the six -week targeted
public outreach process. Throughout the process, 8500 comments were received and categorized. From this, a
draft vision statement was created along with a graphic illustration of the process. The statement was put through
a multilingual review process to make sure that words weren't misinterpreted or not understood by different
languages.
Draft community vision statement:
Edmonds is a welcoming city offering outstanding quality of life for all. We value environmental
stewardship, vibrant and diverse neighborhoods, safe and healthy streets, and a thriving arts scene. We
are engaged residents who take pride in shaping our resilient future.
A survey was put in the city newsletter to see if they generally got the statement right. 51 % of those who
responded were supportive of the statement. 49% were not. Director McLaughlin reviewed how each of the
phrases correspond to the most commonly used words. She explained that Council had specific concerns about
the phrase "healthy streets". While "healthy" was not a word that was necessarily represented, staff thought it
did represent the other words used such as walkability, green, biking, pedestrian, kids, etc. She summarized the
Council resolution as previously discussed by Vice Chair Tragus-Campbell with the request that Planning Board
provide feedback and recommendations to the City Council about which of the versions to adopt ("as is" or
with suggested revisions) as soon as possible. Director McLaughlin stated she is confident in their process and
believes that the draft community vision statement is representative of the comments. She thinks if they have to
revisit the statement for an extended period of time, they risk delaying the plan itself. She pointed out that the
State does not require a vision statement to be part of the comprehensive plan for the Growth Management Act.
It was something staff wanted to use to energize people around in high level conversation. They did that and
were able to categorize key themes to be used moving forward. If the Board wishes to advance another version,
staff recommend striking the word "healthy" and just keeping it to "safe streets".
Discussion:
Board Member Mitchell pointed out that the Council wouldn't have drafted the resolution if they were happy
with it. He assumed they wanted the Board to revise it. Vice Chair Tragus-Campbell concurred. Board Member
Mitchell said he didn't like how the resolution was drafted in the first place, pinning the original draft vision
statement to the Bloom version. A more appropriate resolution would have been to send it to a steering
committee of some kind to evaluate the data, come up with two versions, and bring those two versions to the
Planning Board Meeting Minutes
October 11, 2023 Page 6 of 8
Packet Pg. 248
8.2.c
Planning Board. It seems like a step was missed in the process engagement by just picking Ms. Bloom's version.
He suggested making the revisions to the original statement rather than just sending one or the other back.
Board Member Maxwell thought that Director McLaughlin's approach was reasonable rather than jumping to
rewriting the vision statement.
Vice Chair Tragus Campbell asked the Board if they wanted to tackle any sort of revision or if they support
going with the staff recommendation of just moving forward.
Chair Gladstone recalled they had discussed the vision statement earlier in the year and that there was a general
feeling that it wasn't really a vision statement; instead, it was more of a statement of values. She thought that
the phrases in the vision statement were fair representations of the comments they received. In her mind, it
would be improved by voicing it as a vision statement and not a value statement, but she didn't know if this was
what Council had in mind. She thinks to go without a value statement is going to plague the process of the
comprehensive plan with various residents. She recommended spending time on this at a different meeting to
try to coalesce around a vision statement that contains most of the concepts here.
Board Member Golembiewski said she thinks this vision statement is very close to acceptable. She thinks it
accurately reflects the comments received. She thinks it could be as simple as, "Edmonds strives to be a
welcoming city ..." She agrees that the word "healthy" associated with streets is a little weird although she
understands the thought process behind it. Health is something they value as far as being an active, healthy
community that takes pride in outdoor spaces and walkability and things like that.
Board Member Kuehn agreed with Chair Gladstone that this seems more like a statement of values rather than
a vision statement. He also agreed that it was very close and could use some tweaking to voice it as a vision
statement. He would like to tweak it at a future meeting and send a recommendation to Council.
Board Member Martini expressed concern about kicking this down the road. She recommended establishing a
timeframe in which to finish this.
Student Representative Distelhorst said she was surprised they were still talking about the vision statement. She
doesn't understand why this has taken so long.
Vice Chair Tragus-Campbell recommended forming another subcommittee. Director McLaughlin commented
that staff would want to be part of that to make sure that all those statements are taken into account. The
translation issue is also very important. They do not have any consultant funding at all for this right now.
Board Member Kuehn thought that if they just tweak some of the wording to make it a vision statement, but
don't change the message, it could be good enough. It wouldn't need to be anything that changes from the word
cloud. Director McLaughlin explained it was intended to be written in the present tense as if you were already
in the future.
Board Member Golembiewski asked if they could just call it a value statement since a vision statement isn't a
required element of the comprehensive plan. Board Member Kuehn said he recommended that months ago.
Planning Board Meeting Minutes
October 11, 2023 Page 7 of 8
Packet Pg. 249
8.2.c
MOTION MADE BY BOARD MEMBER MARTINI TO DECLARE THIS TO BE A VALUE
STATEMENT INSTEAD OF A VISION STATEMENT AND THAT THE PLANNING BOARD
CONSTRUCT MINOR MODIFICATIONS TO IT AT THE NEXT PLANNING BOARD MEETING.
THE MOTION DIED FOR LACK OF A SECOND.
MOTION MADE BY CHAIR GLADSTONE, SECONDED BY BOARD MEMBER KUEHN, THAT
THEY WORK WITH STAFF TO TWEAK THIS AND COME BACK TO THE PLANNING BOARD
NO LATER THAN TWO MEETINGS FROM NOW. MOTION PASSED UNANIMOUSLY.
PLANNING BOARD EXTENDED AGENDA
There will be a tree code update at the next meeting. There will also be a discussion or recommendation on the
Critical Aquifer Recharge Zone and a comprehensive plan discussion. Highway 99 community renewal
program update is being removed from the 25th. If there are any comments regarding the Parks, Recreation &
Human Services Department - 2023 Q3 Accomplishments, they should be sent to Director Feser.
PLANNING BOARD CHAIR COMMENTS
Chair Gladstone said it was nice to see Director McLaughlin at the meeting. She thanked Ms. Powers for filling
in for Mike Clugston.
PLANNING BOARD MEMBER COMMENTS
Vice Chair Tragus-Campbell thanked everyone for their participation.
ADJOURNMENT:
The meeting was adjourned at 9:17 p.m.
Planning Board Meeting Minutes
October 11, 2023 Page 8 of 8
Packet Pg. 250
8.2.d
• Prior to the 2017 up zone, the Census Tract 509 was already designated as an area with a moderate risk
of displacement. It is a historically disadvantaged community which has gotten worse in terms of what
people are making versus what it costs to live there. The bubbles overlying the transit places to up zone
are the exact same locations that would trigger the other part of that House Bill around anti -displacement
strategies. How are the anti -displacement strategies for that community going to be developed. Director
McLaughlin replied this is something that is high on their radar but it is too early to be able to answer
it.
The group recessed for five minutes from 8:53 to 8:57 p.m. while the Economic Development Commission
members left the meeting.
UNFINISHED BUSINESS
A. Comprehensive Plan Vision Statement Review
Director McLaughlin thanked the subcommittee for taking a look at this. She commented that they honored the
commonly used words while modifying it modestly so it is still consistent with community feedback. She spoke
to the importance of acknowledging Student Representative Distelhort's concerns. Chair Gladstone explained
that unfortunately Student Rep. Distelhorst was not able to participate in the discussion. In order to do this in a
timely fashion they had to do it via email. She presented a draft to the group which attempts to convert this from
a part vision/part value statement to a vision statement. She thinks that a vision statement is important for the
Comprehensive Plan because the community is expecting it and because it sets the stage for policy to come. A
vision statement should be forward thinking and aspirational. She reviewed the process taken to convert the
statement to a vision statement encompassing the responses from the engagement survey. She invited discussion
regarding Student Representative Distelhort's concerns about "small town feel" conjuring up something of the
past and not of the future. Chair Gladstone explained that "small town feel" was included because it had 211
hits in the community responses. There was also a comment from Ron Eber mentioning access to natural beauty,
and not just the fact that it exists.
Board Member Maxwell said he thought he understood what people meant by "small town feel" but Student
Representative Distelhorst's comment made it clear that there are other interpretations. She is concerned that a
small town could become synonymous with suburban. To him it is related to grid streets, easy walkability, and
short buildings not more than three stories tall.
Board Member Golembiewski agreed but noted that it is hyper -focused on the bowl. Using it to describe
Edmonds as a whole, and so early in the vision statement, re-emphasizes that the bowl is where they are focusing
their priorities. She thought it would be inaccurate to list "small town" in the vision statement for Edmonds as
a whole.
Chair Gladstone said she felt comfortable having it in there because it relates to the walkability, the
interconnectedness, and the shorter buildings. She lives near Highway 99 and isn't sure that having 75-foot
buildings everywhere is what they want to aim for either. She was fine with striking it but noted that if they tried
to put something else in there, they would be moving away from reflecting some of the language in the
responses.
Planning Board Meeting Minutes
November 8, 2023 Page 5 of 7
Packet Pg. 251
8.2.d
Board Member Kuehn expressed appreciation for Board Member Distelhorst's comments. He noted that "small
town feel" was something that was continuously brought up in the responses. He thinks this is more a character
of the city itself and a lot of the neighborhoods or communities. A lot of areas within the city have characteristics
of their own that have that kind of feel. Also, a lot of people are drawn to Edmonds because of that small town
feel within it. He doesn't want to get away from that characteristic because it is one of the things they
consistently heard from the respondents.
Board Member Mitchell commented that from an urban planning perspective, they could still plan from that
term. It could mean things like smaller streets, larger public realms, etc. You can still have a small town feel in
a densified area.
Director McLaughlin commented that the phrase might be challenging for non-English speakers. She also
thought that the fact that people need to explain what they mean by it also raises some concerns.
Board Member Nutsch commented that what it seemed like they were trying to get at is that Edmonds is a place
you want to live and where you want to be, not just where you have your address.
Chair Gladstone asked if there was any other word they would want to include if they drop that phrase. There
was agreement to strike the phrase, "that has a small town feel".
Chair Gladstone asked for feedback about the suggestion to include "access to" the natural beauty of the
community. There was general agreement to include this.
She read the revised proposed vision statement as follows:
Edmonds is a welcoming city offering outstanding quality of life for all with vibrant and diverse
neighborhoods, safe streets, parks, and a thriving art scene, shaped in a way to promote healthy
lifestyles, climate resiliency, and access to the natural beauty of our community.
MOTION MADE BY BOARD MEMBER MITCHELL, SECONDED BY BOARD MEMBER
MAXWELL, TO RECOMMEND THE ALTERNATIVE VISION STATEMENT AS READ TO THE
CITY COUNCIL. MOTION PASSED UNANIMOUSLY.
PLANNING BOARD EXTENDED AGENDA
• November 29 meeting - Private property tree code recommendations from the work group, CARA
public hearing, and introduction of detached ADUs.
• The December 5 City Council meeting report will be pushed out to January because of the City Council
schedule.
• December 13 meeting — Detached Accessory Dwelling Units.
• Some adjustments will need to be made to the extended agenda for everything beyond November 29.
• Chair Gladstone requested more specificity as they move forward on which elements of the Comp Plan
will be addressed and when they will be addressed. Director McLaughlin agreed.
• Commissioner Maxwell asked about the process of making land use changes that are reflected in the
Comprehensive Plan. Director Mclaughlin explained that the Comprehensive Plan is first adopted and
that leads code development. Subsequent to adoption of the Comprehensive Plan, staff will work to
Planning Board Meeting Minutes
November 8, 2023 Page 6 of 7
Packet Pg. 252
8.3
City Council Agenda Item
Meeting Date: 11/21/2023
Replenishment Report
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
The Council adopted a Fund Balance Reserve Policy in July of 2019. Articles III and IV of the policy state
that "If any use of the committed Contingent Reserve has occurred, the Finance Director must present
to Mayor and City Council an annual Replenishment Report during the month of November."
Staff Recommendation
No recommendation; discussion only.
Narrative
Articles III and IV of the Fund Balance Reserve Policy state that "If any use of the committed Contingent
Reserve has occurred, the Finance Director must present to Mayor and City Council an annual
Replenishment Report during the month of November." Staff will provide this replenishment report
tonight.
Attachments:
Replenishment Report November 2023
Packet Pg. 253
Replenishment Report
In accordance with the Fund Balance Reserve Policy, adopted July, 2019
November 21, 2023
pF EDM
U,,-k
Packet Pg. 254
Replenishment Report
Introduction - What is this report tonight?
Fund Balance Reserve Policy Article III - If any use of the General Fund
Operating Reserve has occurred, the Finance Director must present to
Mayor and City Council an annual Replenishment Report during the
month of November. The Replenishment Report must be presented each
year, until the reserves are fully replenished. The Replenishment Report
must include the following information:
`A OF EDMD�O
� N
Packet Pg. 255
O
CL
Replenishment Report
1) Amount of Reserves used
2) Whether it is anticipated additional Reserves will be needed in the
following budget cycle, or
3) If no additional Reserves are needed, then the Replenishment Report
must include a plan for replenishing the Reserve to policy mandated
levels.
`A OF EDMD�O
� N
Packet Pg. 256
O
CL
E
Replenishment Report
The Replenishment Report must include the following information:
1) Amount of Reserves used
Citing the information provided in the September quarterly report, our
current estimate shows that end ofyear fund balance will be about
$3,047,446. The amount currently required by policy is $8,067,160, which
means we are estimated to have used 62% of the General Fund Operating
Reserve by December 31, 2023.
`A OF EDMD�O
� N
Packet Pg. 257
O
CL
E
Replenishment Report
The Replenishment Report must include the following information:
2) Whether it is anticipated additional Reserves will be needed in the
following budget cycle
Based on the actions taken by Council last week to remove significant
revenues from the Proposed Budget, we do anticipate that the use of General
Fund Operating Reserves will be required in the 2024 budget cycle.
`A OF EDMD�O
� N
Packet Pg. 258
O
CL
E
Replenishment Report
The Replenishment Report must include the following information:
3) If no additional Reserves are needed, then the Replenishment Report
must include a plan for replenishing the Reserve to policy mandated
levels.
See the Budgetary Plan included in a later slide.
`A OF EDMD�O
� N
Packet Pg. 259
O
CL
E
Replenishment Report
r-
0
CL
Article III also states:
"If the reserve is drawn down by 26-50% of the reserve fund balance, then N
0
a budgetary plan shall be implemented to return the reserve level to "
between 75% and 100% of the minimum balance over a 5 to 7 year
Z
period" (Note the specific usage of the term "budgetary plan") Q
To be clear, we are not required to bring the reserve balance back to 100%
of policy requirements immediately; rather we are supposed to
implement a budgetary plan that would accomplish that within 5 to 7
years.
`A OF EDMAI
D�O
� N
Packet Pg. 260
Budgetary Plan
0
"If the reserve is drawn down by 26-50% of the reserve fund balance, then a
budgetary plan shall be implemented to return the reserve level to between
75% and 100% of the minimum balance over a 5 to 7 year period." M
The budgetary plan presented by the Administration was included in the
Proposed Budget, and included a combination of 1) increasing property taxes
by the allowable 1%plus recapturing banked capacity, 2) transferring $6.5
million of ARPA money to the General Fund, 3) transferring $2.0 million from
Fund 016 to the General Fund, and 4) installing red light cameras to both
improve public and pedestrian safety as well as increase infractions revenue.
If taken by Council, these four actions would bring the General Fund Operating;°�E°Moro
. N
Reserve back into full compliance with Policy by December 31, 2024.
Packet Pg. 261
Replenishment Report - Recap
The Replenishment Report must include the following information:
1) Amount of Reserves used -Estimated amount for 2023 was provided.
2) Whether it is anticipated additional Reserves will be needed in the
following budget cycle - It is currently anticipated that Reserves will be
needed in the 2024 budget cycle.
3) If no additional Reserves are needed, then the Replenishment Report
must include a plan for replenishing the Reserve to policy mandated
levels -The Budgetary Plan created by the Administration and included in
the 2024 Proposed Budget was provided.
`A OF Eb4f
C. N
Packet Pg. 262
O
CL
E
This concludes tonight's Replenishment Report.
Thank you.
Packet Pg. 263
8.4
City Council Agenda Item
Meeting Date: 11/21/2023
Third Quarter financial update to Council
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
Tonight's presentation is intended to be a brief financial update to Council on the City's finances through
the third quarter of 2023.
Staff Recommendation
Presentation only, no recommendation.
Narrative
N/A
Attachments:
Quarterly Report November 21
Packet Pg. 264
2023 Third Quarter Financial Update
and end of year projection
iiiglK
QUA
REPORT
x
November 21, 2023
EDMD�O
cP Q
Packet Pg. 265
Some items to note % of the way through the year are:
• Sales Tax revenue is up $280,697 from this point last year, which is 3.4% higher than this time last year, and behind
budget by $102,571.
• Property Tax revenues are up $279,507, which coincidentally is also 3.4% higher than this time last year.
• Sales Tax and Property Tax combined make up over 50% of General Fund Revenues. With inflation ranging between
4% to nearly 10% over the last three years, our general fund revenues are significantly lagging behind inflation.
• Interest revenues are up $435,097 from this point last year, a 57% improvement.
`A OF EDMD�O
Packet Pg. 266
Year-to-date Revenues in the General Fund for the 9 months ended September 30
are $1,023,859 under budget (2.95%)
If this holds true through the end of the year, the ending GF Revenue for 2023
O
would be $51,008,345 ($52,558,830 X 97.05%)
General Fund
Cumulative
Monthly
YTD
Variance
Budget Forecast
Budget Forecast
ActuaIs
%
January $ 2,843,094
February
5,636,382
March
8,487,993
April
12,010, 212
May
22,451,612
June
25,498,180
July
28,462,795
August
31,857,014
September
34,651,707
October
39,245,890
November
49,438,148
December
52,558,830
$ 2,843,094
$ 2,320,252
-18.39%
2,793,288
4,920,100
-12.71%
2,851,611
8,150,445
-3.98%
3,522,219
16,689,365
38.96%
10,441,400
21,615,550
-3.72%
3,046,568
23,772,230
-6.77%
2,964,616
27,008,084
-5.11%
3,394,219
30,494,023
-4.28%
2,794,693
33,627,848
-2.95%
4,594,183
10,192,259
3,120,682
2
c
ii
Ge ne rat Fund
L
a�
�
a
L
».000,000
50.000.000
N
45.000.000
40.000.000
E
'o
35.000.000
z
30.000.000
0
25.000,000
-
20.000.000
15.000-000
a�
10.000.000
3
a
5.000.000
E
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT
NOV DEC
a
Current Year -Budget Prior Year
'
Packet Pg. 267
Year-to-date Expenses in the General Fund for the 9 months ended September 30
are $2,982,210 under budget (6.42%)
If this holds true through the end of the year, the ending GF Expenses for 2023
would be $59,863,832 ($63,970,754 X 93.58%)
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January
$ 6,137,826
February
11,064,571
March
15,921,618
April
20,583,943
May
25,612,342
June
31,411,865
July
36,363,006
August
41,130,318
September
46,432,507
October
51,692,989
November
57,566,174
December
63,970,754
Gene in 1 Fimd
65 ,000,000
S 6,137,826
54,868,760
-20.68%
60,000,000
4,926,745
10,063,682
-9.05%
?5,000,000
- 0.000.000
4,857,047
14,793,075
-7.09%
-35 ,000,000
4,662,325
18,985,494
-7.77%
40,000.000 -
5,028,399
23,497,459
-8.26%
35,000,000
30,000,000
5,799,523
28,704,022
-8.62%
_'5 ,000,000
4,951,141
33,359,621
-8.26%
?0,000,000 -
4,767,313
38,672,822
-5.97%
15,000.000
10.000.000
5,302,189
43,450,297
-6.42%
5,OOQ000
5,260,482
0 1
5,873,185
JAN FEB MAR APR MAY JUN JUL AUG 5EP OCT NOV DEC'
6,404,580
�Cuff ent Year Budget Prior Year
O
U
O
CL
2
c
ii
L
c�
a
s
N
L
aEi
O
z
r
O
a
m
21
d
3
a
w
c
s
Q
Packet Pg. 268
Year-to-date Real Estate Excise Tax Revenues for the 9 months ended September 30
are $290,386 behind last year, and $967,976 under budget.
Slowing development in Edmonds and high interest rates everywhere are negatively affecting
Real Estate Purchase/Sale transactions.
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
343,196 $
343,196
$ 151,084
-55.98%
February
564,002
220,806
270,799
-51.99%
March
914,189
350,187
521,829
-42.92%
April
1,199,839
285,649
745,931
-37.83%
May
1,552,936
353,097
1,053,507
-32.16%
June
1,933,322
380,387
1,272,041
-34.20%
July
2,318,897
385,574
1,582,268
-31.77%
August
2,728,590
409,693
1,854,598
-32.03%
September
3,157,962
429,373
2,189,986
-30.65%
October
3,549,820
391,858
November
3,941,307
391,487
December
4,400,000
458,693
Real Estate Excise Tax 1 & 2
.500.000
.000.000
3.500_ C►00
3.000.000
2.500.000
".000.000
1.500.000
1.000.000
500.000 woe
0
JaN FEB AL-'LR APR �LaI" J -N J -L A G CEP C>CT DEC
�Cturent Year -Budget Pnor Year
Packet Pg. 269
Conversely, high interest rates everywhere mean that our interest revenue is improving.
Our investment portfolio this year will return the highest amount of interest income ever for the city.
Annual Interest Income
$1,400, 000
$1,200,000
$1,000, 000
$800,000
$600,000
$400,000
$200,000
$1,197,609
OF ED,yo +�
YTD 2023
Packet Pg. 270
YTD Sales Tax Revenue for the 9 months ended September 30 are $280,697 (3.4%) ahead of last year,
and $102,571 (1.18%) under budget. The Consumer Price Index for the Seattle region over the last 12
months advanced 4.8%. This means that our sales tax growth is lagging 1.4% behind area inflation.
The city is going to need to explore new revenue sources just to keep up with inflationary pressures.
Sales and t-se Tax
Cumulative
Monthly
YTD
Variance
Budget Forecast
Budget Forecast
Actuals
%
January $
February
March
April
May
June
July
August
September
October
November
December
911,577 $
1,999,408
2,854,859
3,643,225
4,624,484
5,567,972
6,580,085
7,669,335
8,683,583
9,768,647
10,864,900
11,900,000
911,577 $
1,087,831
855,451
788,366
981,259
943,488
1,012,114
1,089,249
1,014,248
1,085,064
1,096,253
1,035,100
879,231
1,908,832
2,781,110
3,621,184
4,607,308
5,538,698
6,542,037
7,597,605
8,581,012
3.55%
4.53%
-2.58%
-0.60%
-0.37%
-0.53%
-0.58%
-0.94%
1.18%
Sales and Use Tax
12.000.000
11.000.000
10.000.000
9.000.000
8-000.000
7.000.000
6.000.000
5.000.000
4.000.000
3.000.000
2.000.000
1.000.000
0
JAN FEB NL-kR APR AIRY JUN
JUL AUG SEP OCT NOV DEC'
Current Year Budget Pnor Year
O
U
O
2
ii
d
M
3
a
N
L
E
a)
O
z
O
a
m
rr
21
Q
3
a
c
m
E
s
to�N Q
Packet Pg. 271
Breakdown by business category of the change in Sales Tax revenue for first
three quarters of 2023 compared to first three quarters of 2022
Change hi Sales Tax Revenue:
September 2023 compared to
September 2022
Total
$280 697
Constriction Trade
$120 82
Eating & Drinking
$92 800
Business Sen-ices
523F2,833
Retail Food Stores
$228
Amusement & Recreation
,299
Health & Personal Care
Misc Retail
5310,463
Automotive Repair
1$9,241
Retail Automotive
S5,631
Conmmnications
IS4,333
Manufacturing
$3,851
Gasoline
($10)
Acconunodation
($1,419
Others
($2,828
N'Vlnolesale Trade
($12,616)
Clothing and Accessories
($21,285)
($250.000)
$0 $250.000 $500.000
of. ED_4
Packet Pg. 272
Strategic Outlook from the 2024 Proposed Budget Book:
Bcl;uuiing Hurl Balance
Rc%ce
PIoperty Taxes
Reran Sales Taxes
Other Sales Taxes
UtBiy Taxes
Other Taxes
UcenscsTcmatti'Fmnc hsc
Construction Pcrr»ns
Grants
State Resters
Ctrergcs for Goods & Scnlxes
Itrtcrlird Servxc Charges
Firs & Forfcatres
Mscellarrom RctiYnrs
TransErs
Total Revenues
Rc%cn c %Charggc YOY
F % nc nditures
I. ibof
Bcncfb
Supplies
ScnTtcs
Cap[al
Debt Scmec
Tmmfcrs
Total Expenses
E Vcmc %' Cbenge YOY
Change in Ending Fund Balance
Antic4►atod Under-Experdnur
finding Fund Balance
STRATEGIC OtriLOoK
7 n' OF EDMONDS GENERAL FUND
ICI -\ t ! I-S. EXPENDITURES, AND FUND WMANCES
2021 - 202f1 ANALYSIS
2021 2022 2023 2824 2025 2026 2027 2029
.%ctual
Actual j0
stintatc
B ct
Outlook
Outlook
Outlook
Outlook
13A43.806
1S,91S,3
11.902.933
01 6,664594
12,105,000
15.9051000
19.121.000
21.960,000
14,654 572
14.843.369
15.905.100
15,905500
11,490,000
11.006.000
11.734.000
11.863.000
10508,460
11.313,760
12,100.000
12300,000
13,039,000
13.690.000
14-375.000
14,950,000
977.315
1.041,146
1.150.000
1.150,000
1,242,000
1.304.000
1.309.000
1.437.000
6,463,896
6,599,936
7314,500
7.473.652
8,072,000
8.476.000
8,900,000
9,345.000
375,461
410,894
421.550
416.150
441,000
463.000
486.000
510,000
1.761282
1,790.243
1.869,102
1.833.750
1,925.000
2.021.000
2,122,000
2.228,000
691.904;
769,928
390,000
160.000
168.000
176.000
185.000
194,000
368,37h
259,347
1.960.929
6-541.100
200,000
200,000
200.000
200,000
1,240.271
1,107,943
1.188,610
1.163.610
1,187,000
1,211,000
1.235.000
1.260.000
2,792,824
3,020,628
3.903.302
4.093512
3,216,000
3.312.000
3.411.000
3,513,000
3,120,735
-
3.427,765
4.032-314
4,194,000
4.404.000
4.624,000
4,855,000
272.303
182,884
302,350
4.402350
4,946,000
4.995.000
5,045.000
5.095.000
469.739
1,074.351
1582518
1.009.132
1,029,000
1.050.000
1.071.000
1,092,000
413547
26,300
97,726
2.011,701
40,000
40,000
40,000
40,000
44.110.686
42.440.729
51.613.452
62.492.771
51,178.000
52.948000
54.797.000
56,582.000
4%
4%
22%
21%
-18%
3%
7%
7%
17.919.401
17,498,086
22.675,683
24,086.455
25,773.000
27.319.000
28.685.000
30,119,000
6.278.943
6,076,441
7.615.630
8.151-355
8,722,000
9,245,000
9,80D,00D
10,388.000
708590
837,672
1.062.576
1.031516
1,002,000
1,094.000
1.127.000
1.161.000
16.145.255
18,736,558
22,701,765
24.703508
13,445.000
13,848,000
14.263,000
14,691,000
268.886
1,597.773
1.130.565
-
-
-
-
-
60.228
391,523
323.590
901.400
800,000
800.000
800.000
800.000
657,870
1,315,062
1.341.982
655,000
600,000
600,000
600.000
600,000
42.039.173
46,453.115
56.851,791
59,429 234
50,402,000
52.906,000
55.275.000
57.759.000
-5%
10%
22%
54!'o
-15%
5%
4%
4%
2.071513
(4,012.386)
(5,238339)
3.063337
776,000
42,000
(478,000)
(1,177,000)
-
-
-
2.376.869
3,024,000
3,174,000
3.317.000
3,466,000
159I ¢ z 19
11.902,9
6.664 i94
1 J12.105.000
1 15,90S,000
1 19.121.000
21.960,000
24,249.000
OF EDA f
� tiO Q
Packet Pg. 273
Be%!innin I urd Balance
RC%Cnue
PropCrty Taxes
Retard Saks Taxes
Other Saks Taxes
t'tilm Taxes
utiri Taxes
Licenscs,Pcmtt ftanctasc
Constrtrtion Pcmtis
Grants
Static Rcserucs
Charges fix Goods & Scr wes
Intcrtuttl Servim Charges
Fires & ForEit=s
Mocclaneot6 RcNvnucs
Transfers
Total Revenwes
Rc%rmuc % Change YOY
V y nC tditures
Libor
Bcnc fas
Supplies
Senices
Capital
Debt Senicc
Transfers
Total Expenses
Exp nsc''o C hanW YOY
Change in Erdng Fad Balance
Anticipatod Undcr-EVerldrum
Eodutg FWad Balance
STRATEGIC OUIII)OK
Crn' OF EDMONDS GENERAL RIND
REYF\ 1 "ES. E.XPENDMIRES, AND FUND BALANCES
2021 - 2029 ANALYSIS
2c12 t 2022 2023 2024 2025 2021. 21127 202K
ACtnal
Actual
Estimate
Btalget
Outinok
Outl(M)k
Outkrok
OtAlook
13.843,811E
15,9150
11."2.933
6.664,594
12,105,000
15,905.000
19.121,000
21.960.000
14,654 572
14,943,369
15.905.100
15,905,500
11,480,000
11,606.000
11,734,000
11,863,000
10,508,460
11,313,760
12.100.000
12300.000
13,038,000
13.690.000
14.375.000
14.950.000
977.315
1,041,146
1.150.000
1.150.000
1,242,000
1.304.000
1.369.000
1.437,000
6,463,89E
6.599,936
7.314,500
7,473,652
8,072,000
8,476.000
8,900.00D
9.345.000
375.461
410,894
421.550
416,150
441.000
463.000
486.000
510.000
1,761.28_
1,790.243
1.869.102
1.833,750
1,925,000
2.021.000
2,122,000
2.228.000
691,W
769,928
390.000
160.000
168,000
176.000
185.00D
194,000
368,37E
259,347
1.960.929
6,541.100
200.000
200.000
200.000
200.000
1.240.271
1,107,943
1.188.610
1,163.610
1,187,000
1.211.000
1.235,00D
1260.000
2,792,824
3.020.628
3.903.302
4.093.512
3,216,000
3.312.000
3,411.000
3,513,000
3,120.735
-
3.427.765
4.032.314
4,194.000
4.404.000
4.624.000
4.855.000
272.303
182,884
302.350
4,402.350
4,946,000
4.995.000
5.045.000
5,095.000
469.739
1.074.351
1.582.518
1,0D9,132
1,029,000
1.050.000
1.071.000
1,092,000
413.547
26,300
97,726
2.011,701
40,000
40.000
40.000
40.000
44,110.686
42,440,729
51,613,45,
'.492,771
51.178,000
52,94&000
54,797,000
56,582,000
4%
-4%
22%
-1 %
-19%
3° n
7%
7%
17.919,401
17,498.086
22.675.683
24.086.455
25,773,000
27,319,000
28,685.000
30.119.000
G 278,943
6,076,441
7.615.630
8.151.355
8,722,000
9,245.000
9,800.000
10,388.000
708-590
837,672
1.062.576
1.031-516
1,002,000
1.094.000
1.127.000
1,161,000
16,145 255
18,736,558
22.701.765
24.703-508
13,445,000
13.948.000
14.263.000
14.691.000
268.886
1.597.773
1.130,565
-
-
-
-
-
60 228
391,523
323,590
801,400
800.000
800.000
800.000
800,000
657.870
1,315,062
1.341.982
655.000
600.000
600.000
600,000
600.000
42.039.173
46,453,115
56,951.791
59.429.234
50,402,000
52.906.000
55.275,000
57,759,000
-5%
10%
22%
5%
-155.4
5%
4%
4%
2.071.513
(4,012.386)
(5,238.339)
3.063-537
776,000
42.000
(478,00D)
(1.177.000)
-
2376.969
3,024.00ti
3.174,000
3.317,000
3.466,000
15,9153191
11.902,9
6.6G4 i94
IJ12.10.0011
15,905,1101,
1 19.121.1N1t1
21 90).000
1 24.249,000
Start with original beginning fund
balance estimate: $11,902,933
Remove the Revenue and Expense
Estimates that were prepared in July
Of $51,613,452 and $56,851,791
Replace with updated Revenue and
Expense Estimates of $51,008,345
and $59,863,832
Gives you an updated estimate for
Ending Fund Balance of $3,047,446
instead of $6,664,594
OF EDM0 .r
Q
;Packet Pg. 274
Bel;uuiing Fund Balance
Re%enuc
PIoperty Taxes
Rctail Sales Taxes
Other Sales Taxes
Util't). Taxes
Other Taxes
1-iccrscsTcrrntti'Fmnc hsc
Construction Pcrr»ns
Grants
State Resters
Charges for Goods & Scnlxes
ltrtcrtird Se vxv Charges
Firs & Forkatres
Mscellaneots RexYrun
TransErs
Total Revenues
Rc%cn c %Charggc YOY
F. % nt' nditures
Labor
Bcnc6s
Supplies
ScnTtcs
Cap[al
Debt Scmec
Tnuslicts
Total Expenses
E Vcmc %' Change YOY
Changc in Ending Fund Balance
Antic4►atod Urder-Experdnur
Finding Fund Balance
STRATEGIC OIriLOoK
('ITl' OF EDMONDS GENERAL FUND
RE% F ', I ES, EXPENDITURES, AND FIND WMANCES
2021 - 202f1 ANALINIS
2021 2022 2023 2824 2025 2026 2027 2029
%ctual
Actual j0
stintatc
B ct
Outlook
Outlook
Outlook
Outlook
13A43.806
15,915,3
11.902.933
01 6,664 594
12,105,000
15.9051000
19.121.000
21.960,000
14,654 572
14.843.369
15.905.100
15,905500
11,490,000
11.006.000
11.734.000
11.863.000
10508,460
11.313,760
12,100.000
12300,000
13,039,000
13.690.000
14-375.000
14,950,000
977.315
1.041,146
1.150.000
1.150,000
1,242,000
1.304.000
1.309.000
1.437.000
6.463.896
6,599,936
7314,500
7.473.652
8,072,000
8.476.000
8,900,000
9,345.000
375,461
410,894
421.550
416.150
441,000
463.000
486.000
510,000
1,761?82
1,790.243
1.869,102
1.833.750
1,925.000
2.021.000
2,122,000
2.228,000
691.905
769,928
390,0D0
160.000
168.000
176.000
185.000
194,000
368,376
259,347
1.960.929
6-541.100
200,000
200,000
200.000
200,000
1,240.271
1,107,943
1.188,610
1.163.610
1,187,000
1,211,000
1.235.000
1.260.000
2,792.824
3,020,628
3.903.302
4.093512
3,216,000
3.312.000
3.411.000
3,513,000
3.120.735
-
3.427,765
4.032-314
4,194,000
4.404.000
4.624,000
4,855,000
272.303
182,884
302,350
4.402350
4,946,000
4.995.000
5,045.000
5.095.000
469.739
1.074.351
1582518
1.009.132
1,029,000
1.050.000
1.071.000
1,092,000
413547
26,300
97.726
2.011,701
40,000
40,000
40,000
40,000
44.110.686
42.440.729
51.613.452
62.492.771
51,178.000
52.948000
54.797.000
56,582.000
4%
4%
22%
21%
-18%
3%
7%
7%
17.919.401
17,498,086
22.675,683
24,086.455
25,773.000
27.319.000
28.685.000
30,119,000
6.278.943
6,076,441
7.615.630
8.151-355
8,722,000
9,245,000
9,80D,00D
10,388.000
708590
837,672
1.062.576
1.031516
1,002,000
1,094.000
1.127.000
1.161.000
16.145.255
18,736,558
22.701,765
24.703508
13,445.000
13,848,000
14.263,000
14,691,000
268.886
1,597.773
1.130.565
-
-
-
-
-
60.228
391,523
323.590
901.400
800,000
800.000
800,000
800.000
657,870
1,315,0621
1.341.982
655,000
600,000
600,000
600.000
600,000
42.039.173
46,453.115
56.851,791
59.429 234
50,402,000
52.906,000
55.275.000
57.759.000
-5%
10%
22%
54!'o
-15%
5%
4%
4%
2.071513
(4,012.386)
(5,238339)
3.063337
776,000
42,000
(478,000)
(1,177,000)
-
-
-
2.376.869
3,024,000
3,174,000
3.317.000
3,466,000
15.915 z 19
1 11.902,9
6.664 594
J12.105.000
1 15,905,000
i 19.121.000
21.960,000
1 24.249.000
Updating the estimate for 2023
Ending Fund Balance by $3,617,148
($6,664,594 minus $3,047,446)
carries forward to the 2024
Beginning Fund Balance and should
be taken into account during 2024
budget deliberations.
After the 2024 budget is formally
adopted, the Strategic Outlook will be
updated to reflect current estimates
for 2023.
OF EDM0
Q
Packet Pg. 275
Thank you.
r
N
L
E
4)
i
O
Z
O
Q
NN4)
1.6
L
3
LJ
8.5
City Council Agenda Item
Meeting Date: 11/21/2023
Council 2024 Budget Deliberations
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
On October 2, Mayor Nelson presented the proposed 2024 City Budget. On October 17 and November
6, Council held public hearings on the 2024 budget.
Recommendation
N/A
Narrative
City Councilmembers will have discussion on the budget and amendments they would like to consider
for the 2024 City Budget.
Attachments:
DPs from council 11.17.2023 with voting 11.14.2023
Budget amendment costs reductions —Chen by
Budget amendment Hwy 99 Police Substation —Chen
Budget assumption labor inflation factor amendment_Chen by
Budget assumption RFA amendment —Chen by
DP 7 amendment teitzel fix
DP 8 amendment teitzel
DP 14 amendment teitzel
DP 18 amendment teitzel fix
DP 61 amendment teitzel
DP 64 amendment Teitzel
DP 83 amendment teitzel
DP 87 amendment teitzel
Amend DP 56 Buckshnis
Amend DP 66 Buckshnis
Amend DP 89 Buckshnis
Amend DP 96 Buckshnis 11.17.23
NEW Olympic Beach Park Teitzel
2023.11.17 - New Decision Packet -Small Business Grants
Packet Pg. 277
Amendments and DPs from Council
8.5.a
November 20, 2023 / November 21, 2023
or NEW
CM
Fund
Description
DepartmentAmend
DP 7
Teitzel
GF
Remove DP 7 Traffic Cameras
Police
5-2 motion carries
DP8
Teitzel
GF
Remove DP 8 Grant Specialist new position
CSED
5-2 motion carries
DP14
Teitzel
GF
Remove DP 14 Climate Action Manager new position
Planning & Dev
5-2 motion carries
DP18
Teitzel
GF
Remove DP 18 Security and Safety System
Facilities
*Table 5-2
DP61
Teitzel
B fund
Remove DP Vehicle replacements
Fleet
3-4 motion lost
DP64
Teitzel
Fund 016
Reduce DP by $65,000 (cost of replacement motorized gate)
Bld Maint
5-2 motion carries
DP65
Teitzel
GF/ Fund 016/ ARPA
Reduce 016 Transfer to $0, Reduce ARPA Transfer to $2M
Bld Maint/ Budget
DP83
Teitzel
Fund 125
Remove DP Waterfront Emergency Study
Parks Capital Projects
motion carries
DP87
Teitzel
Fund 126
Remove DP 87 Land Acquisition Support
Parks Capital Projects
4-3 motion carries
NEW
Chen
GF
Reduce 2024 Overall Expenditures
Budget
NEW
Chen
ARPA
Highway 99 Police Substation
Police
amend Budget
Chen
amend Strategic Outlook RFA Assumption
Budget
amend Budget
Chen
amend Strategic Outlook Labor Inflation factor
Budget
DP65 (from dais)
Olson
Fund 016
Reduce 016 Transfer to GF
Bldg Maint
motion carries
DP56
Buckshnis
Remove DP 56
WWTP
DP 66
Buckshnis
Remove DP66
Street Capital Projects
DP89
Buckshnis
Remove DP 89
Budget
DP96
Buckshnis
Remove DP 96
Budget
NEW
Teitzel
REET
Add $20,000 for Olympic Park Bathrooms 2024
Parks Capital Projects
NEW
Nand
ARPA
Add $250,000 for Small Business Grants
CSED
c
O
M
a�
0
m
O
m
V
N
0
N
M
N
O
N
r
c
O
t
.r
3
M
N
O
N
It-
7
r
r
C
7
O
0
E
O
L
a
0
r
c
m
E
.r
a
Packet Pg. 278
8.5.b
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title: 2024 overall expenditure reduction by $4
million.
Amendment Regarding DP#:
Date
Budget Year
Councilmember
Duration
Approval Status
11/7/2023
2024
Will Chen
One Time
Pending
Item Description
The proposed budget for 2024 General Fund Expenditures needs to be reduced by $4 million in order to
balance with the budget amendments to reduce revenue from Grants, Fines & Forfeitures, and Transfers
from Building Maintenance Fund 016.
Justification
As declared by Resolution 1532, the city is in a fiscal emergency due to the structural budget imbalance
where expenditures outpaced revenues. In addition, the proposed budget revenue from Grants of $6.5
million ARPA, Fines & Forfeitures of $3.5 million from red-light cameras, and Transfers of $2 million from
Building Maintenance Fund 016 are not well vetted and may not be supported by Council. It's necessary
for the mayor and administration, not Council, to find ways to strategically reduce expenditures by $4
million, approximately 7% of the proposed expenditure.
Describe All Funding Sources
General Fund 001
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
Expenditure reduction by $4 million.
Protect Status (if Applicable)
n/a
FISCAL DETAILS
Expenditures: Reduction by $4 million
Revenues: $0.
Net Budget: $4 million.
Packet Pg. 279
8.5.c
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title: Establish police substation on Hwy 99
Amendment Regarding DP#:
Date
Budget Year
Councilmember
Duration
Approval Status
11/5/2023
2024
Will Chen
One Time
Pending
Item Description
Establish police substation on Hwy 99 at the 7-11 site.
Justification
Hwy 99 and Southeast Edmonds continue to be our city's public safety concerns. Over 80% of the crime
that occurs in Edmonds happens here.
Describe All Funding Sources
ARPA funding
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
One time land acquisition costs are estimated to be $2 million.
Project Status (if Applicable)
n/a
FISCAL DETAILS
Expenditures: Estimated to be $2 million
Revenues: ARPA
Net Budget: $0.
Packet Pg. 280
8.5.d
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package -Title: Labor expenditure inflation factors of 7% in
2025,6% in 2026, 5% in 2027 and 5% in 2028 should be replaced with 4%
assumption for each year. (Strategic Outlook, 2024 Proposed Budget, pg. 16)
Amendment Regarding DP#:
Date
Budget Year
Councilmember
Duration
Approval Status
11/5/2023
2025-2028
Will Chen
Ongoing
Pending
Item Description
The staff assumption of labor expenditure inflation factor of 7% in 2025, 6% in 2026, 5% in 2027, and 5%
in 2028 should be lowered to 4% in the respective year.
lustificatinn
The Federal Reserve and other creditable sources expect the federal inflation rate to be around 2.2%. A
4% inflation rate assumption is already being conservative.
Describe All Funding Sources
General Fund 001
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
Reduction in expenditure for labor and benefit would be $ $967,678 in 2025, $ $1,695,585 in 2026, and
$ $2,221,848 in 2027, and $ $2,793,322 in 2028, respectively.
Project Status (if Applicable)
n/a
FISCAL DETAILS
Expenditures: Reduction in expenditure for labor and benefits would be $ $967,678 in 2025, $
$1,695,585 in 2026, and $ $2,221,848 in 2027, and $ $2,793,322 in 2028, respectively.
Revenues: n/a
Net Budget: Reduction in expenditure for labor and benefit would be $ $967,678 in 2025, $ $1,695,585
in 2026, and $ $2,221,848 in 2027, and $ $2,793,322 in 2028, respectively.
Packet Pg. 281
8.5.e
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title: Remove annexation into RFA (Strategic Outlook,
2024 Proposed Budget, page 16)
Amendment Regarding DP#:
Date
Budget Year
Councilmember
Duration
Approval Status
11/5/2023
2025 - 2028
Will Chen
Ongoing
Pending
Item Description
The assumption of City of Edmonds being annexed into RFA by 2025 should be removed because this
assumption is premature. The associated Property Tax Revenue of $5.6 million and SCF Service Contract
Costs of $12 million should be added back to the 2025 budget and the outyears.
Justification
The contract between the City of Edmonds and South County Fire doesn't end until 2030. The City
Council is now studying this issue further to determine what other options may be available to ensure
Edmonds residents receive the highest possible level of fire/EMS services at the lowest possible cost. In
addition, the costs associated with the special election for RFA annexation are not considered in 2025
proposed budget.
Describe All Funding Sources
General Fund 001
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
Property Tax Revenue of $5.6 million
SCF Service Contract Costs of $12 million
Project Status (if Applicable)
n/a
FISCAL DETAILS
Expenditures: $12 million SCF Service Costs for 2025
Revenues: $5.6 million Property Tax Revenue for 2025
Net Budget: Remaining $6.4 million should be covered by General Fund 001 because Fire Services is one
of the most critical public safety services that our city must provide to our residents and businesses.
Packet Pg. 282
8.5.f
Decision Package Budget Report
City of Edmonds — City Council
Decision Package: Traffic Cameras
Amendment Regarding DP#: 7
Date
Budget Year
Councilmember
Duration
Approval Status
11/3/23
2024
Teitzel
Ongoing
Pending
Item Description
This DP proposed addition of traffic cameras at six Edmonds intersections where accident rates are
higher than normal.
Justification
Installation of red light cameras purportedly result in a reduction of accidents at busy intersections.
However, supporting data shows conflicting results in this regard. In fact, the Redond City Council
recently voted to remove all red light cameras that had previously been installed there because the
safety benefits were not clear. More research is needed to justify installation of red light cameras in
Edmonds to clearly demonstrate the safety benefits. In addition, this DP does not identify additional
costs that will result from the addition of personnel in EPD and the Court to process the citations and
resultant appeals. Until that research and quantification is completed, this DP should be denied. After
all empirical evidence and quantification of revenue and expenses can be quantified (including
identification of additional EPD and Court FTEs required to process the citations), this proposal should
be reintroduced in 2024 for Council consideration.
Describe All Funding Sources
Fund 001: Principal Payment/Leases
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
Lease costs: $180,000.
Protect Status (if Applicable)
n/a
FISCAL DETAILS
Expenditures : $180,000/year
Revenues : $3.5 million/year
Net Budget $ $3,320,000/year
Packet Pg. 283
8.5.g
Decision Package Budget Report
City of Edmonds — City Council
Decision Package : Grants Specialist
Amendment Regarding DP#: 8
Date
Budget Year
Councilmember
Duration
Approval Status
11/3/23
2024
Teitzel
Ongoing
Pending
Item Description
Adds one FTE for the position of Grants Specialist. This position would be responsible for investigating
grant opportunities and writing grants to fund new strategic initiatives and capital projects.
Justification
This FTE is purported to be able to bring in an incremental amount of grant funding that would more
than offset the annual cost of the position (benefits and salaries)
While this position is worthy of consideration, this DP should be denied at this time. The city's financial
condition is currently uncertain, and adding an FTE adds significant expenditure with an uncertain
return. This request should be reevaluated in mid-2024 and brought forward as a mid -year budget
amendment for consideration after the city's actual 2024 financial condition becomes more clear.
Describe All Fundine Sources
Fund 001: General Fund
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
$183,000/year
Project Status (if Applicable)
NA
FISCAL DETAILS
Expenditures
Revenues
Net Budget $183,000/year
Packet Pg. 284
8.5.h
Decision Package Budget Report
City of Edmonds — City Council
Decision Package : Climate Action Manager
Amendment Regarding DP#: 14
Date
Budget Year
Councilmember
Duration
Approval Status
11/3/23
2024
Teitzel
Ongoing
Pending
Item Description
Adds one FTE for the position of Climate Action Manager.
Justification
This FTE is intended to coordinate specific actions to advance the goals of the Climate Action Plan to
ensure those goals are met. While this is a worthy proposal, the city's financial condition does not
support addition of a new FTE for this purpose at this time at an annual cost of $145,000. This request
should be denied. However, this item should be reintroduced in mid-2024 after the city's actual financial
condition can be reassessed and considered for approval at that time.
Describe All Funding Sources
Fund 001: General Fund
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
$149,623/year
Project Status (if Applicable)
NA
FISCAL DETAILS
Expenditures
Revenues
Net Budget $149,623/year
Packet Pg. 285
8.5.i
Decision Package Budget Report
City of Edmonds — City Council
Decision Package : Security and Safety system changes
Amendment Regarding DP#: 18
Date
Budget Year
Councilmember
Duration
Approval Status
11/3/23
2024
Teitzel
One time
Pending
Item Description
This Decision Package requests funding to upgrade security systems (cameras. Alarms, etc) in 2024.
Justification
This decision package proposes to upgrade security systems in city facilities and structures. However,
the narrative does not suggest the current security systems are wholly inadequate. In view of the
serious fiscal issues now facing the City, this Decision Package should be denied at this time. This item
should be reintroduced in the 2025 budget cycle for Council consideration, after the 2024 City financial
actuals reveal whether the city budget can absorb this expense.
Describe All Funding Sources
Fund 001.000.66.518.30.48 (Repair/Maintenance)
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
n/a
Project Status (if Applicable)
NA
FISCAL DETAILS
Expenditures: Proposed: $125,000
Revenues
Net Budget Increased proposed one-time expense of $125,000. If this DP is deferred, $0 budget effect
in 2024.
Packet Pg. 286
8.5.j
Decision Package Budget Report
City of Edmonds — City Council
Decision Package : Vehicle Replacements
Amendment Regarding DP#: 61
Date
Budget Year
Councilmember
Duration
Approval Status
11/3/23
2024
Teitzel
One time
Pending
Item Description
Scheduled 2024 City of Edmonds vehicle replacements due to age or mileage
Justification
This decision package proposes to replace 8 City of Edmonds vehicles (6 police and 2 Public Works) per
the standard replacement schedule. However, the city's financial situation is currently significantly
stressed across all funds, and these vehicle replacements should be deferred until the 2025 budget
cycle. This Decision Package should be denied at this time.
Describe All Funding Sources
Fund 511.100.77.594.54 Equipment B fund
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
$475,000
Project Status (if Applicable
NA
FISCAL DETAILS
Expenditures: $475,000
Revenues
Net Budget $475,000
Packet Pg. 287
8.5.k
Decision Package Budget Report
City of Edmonds — City Council
Decision Package : Capital Maintenance Projects
Amendment Regarding DP#: 64
Date
Budget Year
Councilmember
Duration
Approval Status
11/5/23
2024
Teitzel
One time
Pending
Item Description
Proposes incremental $65,000 in funding to replace existing manual gate system with motorized gate
and access controls. This would make Public Works maintenance yard ingress and egress more
efficient.
This is a reasonable request. However, in view of the city's current fiscal instability, every effort must be
made to reduce expenditures. This request should be denied at this time, and reconsidered for
implementation in 2025.
I ictifiratinn
This decision package should be denied.
Describe All Funding Sources
Fund 016.000.66.518.30.48 (Repairs/Maintenance
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
N/A
Project Status (if Applicable)
NA
FISCAL DETAILS
Expenditures: Expenditure savings of $65,000 in 2024 budget
Packet Pg. 288
8.5.1
Decision Package Budget Report
City of Edmonds — City Council
Decision Package : Waterfront Emergency Study
Amendment Regarding DP#: 83
Date
Budget Year
Councilmember
Duration
Approval Status
11/3/23
2024
Teitzel
One time
Pending
Item Description
Proposes $50,000 for restudy of Edmonds waterfront emergency response options to enhance response
to fires, disasters and medical emergencies on the Edmonds waterfront. It appears this funding is to
underwrite consultant expenses for this study. Instead, this effort should be assigned to a task force for
further study consisting of the City, the Port, citizens, BNSF, etc. to identify creative solutions for this
need.
Justification
This decision package should be denied.
Describe All Funding Sources
Fund 125.000.68.542.30.41
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
N/A
Proiect Status (if Aoolicable)
NA
FISCAL DETAILS
Expenditures:
Packet Pg. 289
8.5.m
Decision Package Budget Report
City of Edmonds — City Council
Decision Package : Land Acquisition Support
Amendment Regarding DP#: 87
Date
Budget Year
Councilmember
Duration
Approval Status
11/3/23
2024
Teitzel
One time
Pending
Item Description
Proposes incremental $50,000 in funding to support real estate professional consulting services to assist
the city in seeking additional open space acquisition for green space/parks. This request should be
denied at this time. In view of the city's current fiscal instability, every effort must be made to reduce
ongoing expenditures. In view of the total number of properties that have been identified over the past
12 months for potential acquisition, it is not apparent this investment is providing adequate ROI for the
city. Further, the funding source for this position is REET 1. The savings associated with denial of this
request can be reallocated to other critical Parks needs.
Justifiration
This decision package should be denied.
Describe All Funding Sources
Fund 126.000.64.576.80.41 (Professional Services)
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
N/A
Proiect Status (if ADDlicable)
NA
FISCAL DETAILS
Expenditures:
Packet Pg. 290
8.5.n
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title :
Amendment Regarding DP#: 56 Carbon Recover Project (Close-out/ Hauling)
Date
Budget Year
Councilmember
Duration
Approval Status
11/16/23
2024
Buckshnis
One Time or
Ongoing
Pending
Item Description
Carry over or close out cost associated with the carbon recover project.
luctifirntion
This decision package should be denied as this contract is an all-inclusive project and so the
designer/contractor should be responsible for these funds. Another reason to deny is that the
Administration can come forth with a budget amendment in 2024 if something seemed to be allowed
The CFP for this is PWP 02 should be moved out a year in case the all-inclusive stands firm legally.
Describe All Funding Sources
From DP 56 - Fund 423 and WWTP Partners according to respective percentage of capacity.
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
Proiect Status (if Aaalicable)
FISCAL DETAILS
Expenditures
Revenues
Net Budget ($253,950)
Packet Pg. 291
8.5.0
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title :
Amendment Regarding DP#: 66 2024 Transportation Plan Update
Date
Budget Year
Councilmember
Duration
Approval Status
11/16/23
2024
Buckshnis
One Time or
Ongoing
Pending
Item Description
Remove DP #66
Justification
Due to the late status of the City's Comprehensive Plan and then need for a comprehensive
environmental impact statement throughout the City and more specifically the greater Highway 99 area
and the Highway 104 corridor which are both major areas for redevelopment. Consequently, this
decision packet should be denied and performed in 2025 after environmental review and policy has
been created as of land -use. Considering the City has moved to a multi -modal form of transportation
and is currently being completed as well, so it seems logical and time sequencing to wait a year and add
this element of the Comprehensive Plan in 2025.
Describe All Fundiniz Sources
From DP66 — Fund 112
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
From DP66 - Total project cost is estimated at $406,000
Proiect Status (if Applicable
From DP66 — This update began in 2023 and is scheduled for completion in 2024 (similar to
Comprehensive Plan)
FISCAL DETAILS
Expenditures
Revenues
Net Budget ($216,085.00)
Packet Pg. 292
8.5.p
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title :
Amendment Regarding DP#: 89 — Add Ongoing 2023 Budget Amendments
Date
Budget Year
Councilmember
Duration
Approval Status
11/16/23
2024
Buckshnis
One Time or
Ongoing
Pending
Item Description
From DP 89: Add Ongoing 2023 Budget Amendments to the 2024 Budget
luctifirntion
Remove DP 89.
Some of these expense and revenue descriptions do not appear to follow along with any amendment
policy or internal control policy and either adjustments need to be made or the entire DP be denied as
an explanations are needed for policy as some of these items are large amounts such as an expenditure
of $1,500,000 for the fire contract. Why would the City only carrying forward only a portion of the 2023
payable into the 2024 budget? The same with the other large expenditures of lease payments for
$300K and repair and maintance for $170, 197 — all seem to be odd expenditures to carry -forward to
2024 and should be paid.
On the revenue side, revenue is showing $500,000 for traffic camera infractions? Also the TBD Vehicle
Fee of $700,000 as a new revenue which Council passed this year and has yet to take effect. These
revenues should be recognized when they occur next year and the traffic camera infractions obviously is
not a revenue to add to the ending fund balance. A decision packages like this means the
Administration should be communicating to the City Council regarding these large items and how were
those on -going adjustments actually determined? Were these revenue DPs reflected in the 2024
budget? And were the expenses?
Describe All Funding Sources
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
Proiect Status (if Aoolicable
FISCAL DETAILS
Expenditures
Revenues
Packet Pg. 293
8.5.p
Decision Package Budget Report
City of Edmonds — City Council
Net Budget
_
0
L
d
0
a.�
d
m
N
O
N
L
t
N
U
7
m
O
CO
a
0
a�
E
a
as
E
M
V
a
Packet Pg. 294
8.5.q
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title :
Amendment Regarding DP#: 96 — Vacancy Rate Adjustments
Date
Budget Year
Councilmember
Duration
Approval Status
11/15/23
2024
Buckshnis
One Time or
Ongoing
Pending
Item Description
Remove DP 96.
I ictifiratinn
This is a policy issue that needs to be addressed with the City Council next year as it has a tremendous
impact on future expense streams. Also, in a time of a financial crisis or challenges, it may be possible
that the Administration may remove funding from designated budgeted positions.
GFOA is an association of Government Finance Officers and provide best practices guidance as
illustrated in this decision package. They aim to promote and facilitate positive change rather than
merely codifying current accepted practices.
Describe All Funding Sources
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
Proiect Status (if Aaalicable
FISCAL DETAILS
Expenditures
Revenues
Net Budget
Packet Pg. 295
8.5.r
Decision Package Budget Report
City of Edmonds — City Council
Decision Package: NEW ITEM: Olympic Beach Park Restroom (at fishing pier)
Amendment Regarding DP#: R7 from CIP/CFP
Date
Budget Year
Councilmember
Duration
Approval Status
11/13/23
2024
Teitzel
One time
Pending
Item Description
This item relates to CIP/CFP item R7 regarding renovation of the Olympic Beach Park restroom (this is
the restroom at the Fishing Pier). This item was previously in the CIP/CFP to commence work in 2024,
but was moved back to commence in 2025 in the proposed CIP/CFP. This work Is needed now, as this
restroom is heavily used by waterfront visitors and fishing pier users. According to Parks Director Feser,
the work was delayed so it could be coordinated with needed roof repairs at the restroom. But in
further discussions with Council, it appears that coordination can still be accomplished if this project is
moved forward into 2024.
lustifiratinn
This item should be advanced in the city schedule to commence in 2024. It is needed and has also been
requested by the Port of Edmonds as a necessary upgrade. It is identified in the CIP/CFP as being fully
funded by REET II funding.
Describe All Funding Sources
Fund 125 (REET II tax funds)
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
N/A
Proiect Status (if Aoolicable)
NA
FISCAL DETAILS
Expenditures: $20,000 in 2024.
Packet Pg. 296
8.5.s
Decision Package Budget Report
City of Edmonds — City Council
New Decision Package - Title : Small Business Support Grants
Date
Budget Year
Councilmember
Duration
Approval Status
11/16/2023
2024
Nand
One Time
Pending
Item Description
Allocate $250,000.00 of American Rescue Plan Act (ARPA) funds for Community Services and Economic
Development to disperse $5000.00 grants to qualifying small businesses.
Qualifying small businesses must:
1) Be presently in operation, AND
2) Be headquartered located in Edmonds or conduct more than 50% of their business activities
within city limits, AND
3) Have been in operation for any period of time between January 31, 2020 and May 11, 2023,
AND
4) Have had the financial health of their business affected by the COVID-19 related economic
recession, AND
5) Qualify as a "small business," with fewer than 20 employees and less than $1,000,000.00 in
annual gross revenue.
h mtifiratinn
In 2022, Council authorized the Administration to distribute $250,000.00 in ARPA funds to Edmonds
businesses for the purpose of fagade improvement. However, the administration did not have capacity
to advertise or administer the program to benefit Edmonds' business community. In 2023, thus far, the
Administration has allocated $0.00 of ARPA funds to support the local small business community. ARPA
funds must be distributed by 2024.
By directing Community Services and Economic Development to distribute $5000.00 grants to qualifying
local small businesses in Edmonds, Council can ensure that these funds are administered as originally
intended in the 2023 budget.
Describe All Funding Sources
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expediture):
ARPA funds much be distributed by 2024.
Project Status (if Applicable)
FISCAL DETAILS
Expenditures: $250,000.00.
Revenues: $0.00.
Net Budget:-$250,000.00.
ri
N
O
N
c
a�
E
s
0
ca
21
Packet Pg. 297