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2024-01-16 Council Packet2 OF Bbj, ti Agenda Edmonds City Council 1,00 REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 JANUARY 16, 2024, 7:00 PM PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE FOR THE PURPOSE OF PROVIDING AUDIENCE COMMENTS CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR COMMENT BY PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 THOSE COMMENTING USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL -UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. WHEN YOUR COMMENTS ARE CONCLUDED, PLEASE LEAVE THE ZOOM MEETING AND OBSERVE THE REMAINDER OF THE MEETING ON THE COUNCIL MEETINGS WEB PAGE. REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT 3. ROLL CALL 4 5 PRESENTATIONS 1. Resolution of Appreciation to Neil Tibbott for Service as Council President (5 min) 2. Korean American Day Proclamation (5 min) 3. Martin Luther King, Jr. Day (5 min) 4. Police Presentation on 2024-183 Investigation (15 min) 5. Business Improvement District Annual Report (30 min) 6. Planning Board Update (25 min) APPROVAL OF THE AGENDA Edmonds City Council Agenda January 16, 2024 Page 1 6. AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. 7. RECEIVED FOR FILING 1. October 2023 Monthly Financial Report (0 min) 2. November 2023 Monthly Financial Report (0 min) 3. Appointmnent of Councilmembers to Committees, Boards and Commissions for 2024 (0 min) 4. City of Edmonds Facility Condition Assessment update by Mckinstry (0 min) 5. Claim for Damages for filing (0 min) 6. Written Public Comments (0 min) 8. APPROVAL OF THE CONSENT AGENDA 1. Approval of Regular Meeting Minutes January 2, 2024 2. Approval of Committee Meeting Minutes January 9, 2024 3. Approval of claim checks and wire payments. 4. Approval of payroll and benefit checks, direct deposit and wire payments. 5. Resolution of Appreciation to Neil Tibbott for Service as Council President 6. Naloxone Agreement 7. Proposed listing of 820 Main Street on the Edmonds' Register of Historic Places 8. Proposed listing of 820 Maple Street on the Edmonds' Register of Historic Places 9. Proposed listing of 116 - 4th Ave N on the Edmonds' Register of Historic Places 10. Proposed listing of 100 - 5th Ave N on the Edmonds' Register of Historic Places 11. Frances Anderson Center Building Use Agreements 12. Employment Agreement - Executive Assistant to City Council 13. Approval of Professional Services Agreement for design services for Phase 15 Waterline Replacement Project 14. Public Safety Building Solar project Professional Services Agreement and Power of Attorney 15. Approval of Supplemental LAG agreement with KPG Psomas, Inc. for the Main St Overlay Project 16. Fire Station 16 Fire Alarm Panel and System Replacement 9. COUNCIL BUSINESS 1. Update on the Initial Public Engagement Process and Goals for the Storm and Surface Water Comprehensive Plan (30 min) 2. Discussion regarding Potential Amendments to ECC 1.04 Council Meetings (30 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS ADJOURNMENT 10:00 PM Edmonds City Council Agenda January 16, 2024 Page 2 4.1 City Council Agenda Item Meeting Date: 01/16/2024 Resolution of Appreciation to Neil Tibbott for Service as Council President Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History It has been customary to adopt a resolution thanking the outgoing Council President for their service at the end of their term. Staff Recommendation Adopt a resolution thanking Councilmember Tibbott for his dedication and service. Narrative Councilmember Neil Tibbott served as Council President from January to December 2023. Attachments: Resolution Thanking Council President Neil Tibbott Packet Pg. 3 4.1.a RESOLUTION NO. A RESOLUTION OF THE EDMONDS CITY COUNCIL THANKING COUNCIL PRESIDENT NEIL TIBBOTT FOR HIS SERVICE TO THE EDMONDS CITY COUNCIL WHEREAS, Neil Tibbott served as Council President from January to December 2023 and was focused in his efforts to improve systems and processes for our city government; and WHEREAS, Council President Tibbott facilitated efficient and productive council meetings, and initiated council workshop -style meetings that encouraged discussion and information sharing for the many complex issues during the year; and WHEREAS, under the leadership of President Tibbott, Council developed and communicated objectives and priorities for the year, including the critical focus on city finances and budget, public safety, and housing and density; and WHERAS, Council President Tibbott consistently displayed the highest level of professionalism, diplomacy and nonpartisanism, while engaged with constituents, city staff and administration, and elected officials; and WHEREAS, as Council President, Neil has led with class and dignity, respected his constituents and provided fellow Councilmembers with excellent leadership and development opportunities, and fostered a spirit of good humor and genuine personable connections; and NOW THEREFORE BE IT RESOLVED that Neil Tibbott be commended and thanked for serving as Council President. RESOLVED this 16TH day of January 2024. CITY OF EDMONDS MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: Packet Pg. 4 4.1.a PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 5 4.2 City Council Agenda Item Meeting Date: 01/16/2024 Korean American Day Proclamation Staff Lead: Carolyn LaFAve Department: Mayor's Office Preparer: Carolyn LaFave Background/History Staff Recommendation Narrative Mayor Rosen issued the attached proclamation to the Washington State Korean American Day Celebration Foundation to be read at their annual event scheduled for Saturday, January 13, 2024. Attachments: Korean American Day 2024 Packet Pg. 6 OprV11rclamatirril City of Edmonds •Office of the Mayor KOREAN AMERICAN DAY WHEREAS, The City of Edmonds celebrates the contributions of Korean Americans to our nation, region, City, and surrounding community, reaffirming our commitment to advance racial equity and representation of Korean Americans; and WHEREAS, January 13, 1903, commemorates and recognizes the first courageous Korean immigrants that arrived in Hawaii, initiating the first large wave of Korean immigration to the United States. These immigrants and their descendants planted roots and have continued to thrive in the United States through hard work, strong families, and community support; and WHEREAS, Achievements and contributions of Korean Americans in Edmonds, including recent immigrants, can be seen in economic strength, cultural diversity, and in all facets of American life including politics, industry, entrepreneurship, volunteerism, arts, education, and in various branches of the United States Armed Forces; and, WHEREAS, 2024 will mark the 71" anniversary of the signing of the Mutual Defense Treaty between United States and the Republic of Korea in 1953; and, WHEREAS, Korean Americans have built and strengthened the Alliance between the United States and the Republic of Korea, fostering peace on the Korean Peninsula, and promoting trade alliances as a crucial trading partner of Washington State; and, WHEREAS, Washington State has the sixth highest concentration of Korean Americans in the country, and the United States is home to the largest Korean diaspora community in the world; and, WHEREAS, the official recognition of Korean American Day is a significant way that we can celebrate the invaluable contributions of our Korean American community, and work in creating a culture of belonging and a more equitable and sociallyjust City; NOW, THEREFORE, I, Mike Rosen, Mayor of the City of Edmonds do hereby proclaim January 13, 2024 Korean American Day in Edmonds Mike Rosen, Mayor — January 13, 2024 Packet Pg. 7 4.3 City Council Agenda Item Meeting Date: 01/16/2024 Martin Luther King, Jr. Day Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History Staff Recommendation Narrative Mayor Rosen will read a proclamation in honor of Martin Luther King, Jr., Day. Donnie Griffin, Founding Principal of Lift Every Voice Legacy (LEVL) will be in attendance to accept the proclamation. Attachments: MLK Day Proclamation Packet Pg. 8 4.3.a PrIL111rclamatTILl" City of Edmonds •Office of the Mayor WHEREAS, Rev. Dr. Martin Luther King Jr. devoted his life to advancing equality, social justice, and opportunity for all, and challenged all Americans to participate in the never-ending work of building a more perfect union; and o WHEREAS, in 1964 Dr. King was awarded the Nobel Peace Prize for his nonviolent resistance to racial 6 prejudice in America; and Y WHEREAS, Dr. King encouraged Americans to come together, regardless of age, race, or creed, to L strengthen their communities, to alleviate poverty, and to value the dignity and respect = inherent in all people; and WHEREAS, in his "Letter from a Birmingham Jail", Dr. King wrote, "I cannot sit idly by in Atlanta and not = 0 be concerned about what happens in Birmingham. Injustice anywhere is a threat to justice a everywhere.": and M WHEREAS, we remember his legacy as an American hero and tireless social activist, who called upon our country to ensure equal justice under the law; and WHEREAS, the third Monday of January is designated a federal holiday honoring Dr. Martin Luther King Jr.; and WHEREAS, Dr. King's teachings continue to guide and inspire us in addressing challenges in our communities; NOW, THEREFORE, I, Mike Rosen, Mayor of the City of Edmonds, do hereby acknowledge Martin Luther King Jr., Day and call upon the people of Edmonds to reflect upon our individual attitudes and prejudices and to establish or renew our commitments to equal justice under the law and respect for our fellow human beings. ;?7 Mike Rosen, Mayor Packet Pg. 9 4.4 City Council Agenda Item Meeting Date: 01/16/2024 Police Presentation on 2024-183 Investigation Staff Lead: {Type Name of Staff Lead} Department: Police Services Preparer: Alexandra Ehlert Background/History Chief Bennett will present information on how department tools where key aides to staff members on the 2024-183 investigation. Staff Recommendation Narrative Attachments: News Release 01.11.24 Packet Pg. 10 4.4.a City of Edmonds News Release FOR IMMEDIATE RELEASE: January 11, 2024 Contact: Commander Josh McClure policepio@edmondswa.gov UPDATE: ARREST MADE IN ABDIKADIR SHARIIF HOMICIDE INVESTIGATION The 21-year-old Edmonds resident lives a block from the crime scene. (Edmonds, WA) Edmonds Police have arrested a suspect in the January 3, 2024, murder of 31-year-old Abdikadir Shariif. The suspect, a twenty -one -year -old Edmonds resident, was arrested around 2:30 PM Wednesday, January 10, without incident by members of the Snohomish County Violent Offenders Task Force (VOTF). He was arrested after he walked away from his residence in the 23500 block of Edmonds Way. At the time of his arrest, the suspect was armed with two handguns and was wearing body armor. There were no injuries as a result of his arrest. He was transported to the Edmonds Police Department, where detectives interviewed him before he was booked into the Snohomish County Jail for 2nd-degree Murder. Mr. Shariif was senselessly killed just after 10:15 PM on January 3rd. Mr. Shariif was working as a ride - share driver and had just dropped off a customer returning from vacation at a nearby residence. After departing the drop-off, Mr. Shariif drove westbound on 2361hStreet SW and, with a green signal, began making a left-hand turn onto Edmonds Way. The suspect was crossing from west to east at the same crosswalk Mr. Shariff entered during his turn. Without warning, the suspect fired multiple times at Mr. Shariif, mortally wounding him. He later died at Harborview Medical Center. Detectives received multiple tips and collected several types of evidence during the investigation. Numerous search warrants were also served to recover physical, digital, and other types of evidence. After his arrest, a search warrant was served on the suspect's residence, and additional evidence was recovered. New witnesses were also contacted and interviewed at this location. This investigation is an excellent example of community involvement, tireless detective work, and collaboration among law enforcement partners. Now that the suspect is in custody, detectives will continue their investigation to include a thorough analysis of the firearms that were recovered. A media briefing will occur at 2:30pm on Thursday inside the Edmonds Police Department. Media may begin arriving and setting up at 2:00pm. Packet Pg. 11 4.5 City Council Agenda Item Meeting Date: 01/16/2024 Business Improvement District Annual Report Staff Lead: Todd Tatum Department: Economic Development Preparer: Todd Tatum Background/History The Edmonds Downtown Alliance (aka Business Improvement District) is providing an annual review of the organization and its 2023 programs to council. Staff Recommendation None Narrative The review includes an overview of 2023 programmatic work in the following areas: - Administration - Appearance and Environment - Communication and Outreach - Marketing/Advertising Attachments: 2024_City_Council Packet Pg. 12 MEE Iluo-t Ed! 2023 in Review January 16, 2024 0(9 a --- 0 *me r= I [Edlm MD no Packet Pg. 13 O CL w a 0 m C 0 O N O N C d E a History of Ed! oc�q, P 0 0 [Edm FD-)n\�F,,v MEE Packet Pg. 14 4.5.a Why Ed!? • A stable and predictable self -funding mechanism to support downtown -only marketing and programs • To create something bigger and better than any one of our businesses could accomplish on our own • Bring a new level of professionalism in our look and feel for promoting downtown • Focus on our downtown core F O a a 0 m O N O N E a Packet Pg. 15 4.5.a Approved Categories in BID Ordinance • Marketing & Hospitality • Safety & Cleanliness • Appearance & Environment • Transportation • Business Recruitment & Retention • Organization Packet Pg. 16 4.5.a Ed!'s Mission Statement Ed! is a focused, funded organization that supports and improves business conditions in Edmonds. Our goal is to ensure our downtown stays lively, attractive, prosperous and welcoming to everyone. w Q Packet Pg. 17 4.5.a The 2023 - 2024 Member Advisory Board Jen Lawson President Crow Olivia Brown -Latham Secretary Sugarology Edmonds Jason Arnhill Treasurer Peoples Bank Ricky Bobadilla Santa Fe Mexican Grill & Cantina Robert Boehlke House Wares Cheryl Farrish Certa Farrish Law Group Lisa Epstein Salish Insurance Group Venus Forteza Maize & Barley Kimberly Koenig Rogue Beth Sang Ombu Sal( + Spa r� 0 a am W c� 3 C Q Carrie Hull In t Program Manager 3 0 U U Iq N O N Packet Pg. 18 4.5.a Professional Expertise Volunteer advisory board of member business representatives have a wide range of expertise, offering their fresh ideas for free Paid experts with extensive professional experience are utilized strategically This combination of skills results in highly professional, targeted with a small budget and nimble executions Packet Pg. 19 4.5.a Downtown Orgs Work Together Edmonds • Downtown ALLIANCE A Business Improvement District; fees are used to market, create environmental graphics, promote and improve downtown Edmonds. The Downtown Edmonds Merchants MeetUp (formerly DEMA) has become a sub -committee of Ed! and will continue to serve as an information -sharing group for members. �4 OF E 40 OZP y f�EDMONDS / O "fie. 18A City government, supports greater Edmonds. Promotes Edmonds as a premier destination at their Explore Edmonds website and @exploreedmondswa ig mmUIMERCE nd s !emd ER Provides networking and educational opportunities to members, puts on city events. A I CPacket Pg. 20 r�ATOITOTZT4 , r No @To MA& Pro• 1_ _: *Rl�vfY5 0 Fr. m .0- 1. C0L 1.6 C) C14 CD C14 c 4) E m 7' Packet Pg. 22 After Hours Parking Signs 3 locations: • Sound Credit Union • WA Federal • US Bank Adds 50 spots downtown Working on adding additional lots F O CL Ed.' 3 c a 0 m O Ed ..ff—hwl.hoM�� wl down ..Y .rM .1 Ah.. H—N kngnp w f co�nm ratty by ou. p.. — V wmm.q . Fd.nl $sand tndh u,d.. N wnk.EMn.," O us r.t N C SA[. ■ �.4 sn.aue (a .^t � uu sr pp 9 isqQ�r Downtown" Directional Flags WgRfRONT 1 WATERFRONT COFFEE C9 ff fP\�.[ 6 SIIDDINNS \P11S\M Y\SIPIES PP[\Pf\Si SINDNICN[5 OUINOI PPEPKI\S16VPPIl OS ��-. --_ IJI OVEN i O\SIFO 5\MOWIINIS GOUROU ICE CREEM' r1 '��•% _ � �I III �r F�r ` V 81 EDMONDS Discover Down edmondsdowntown.org AW 1: Rm-,�J�N- �. %ZP, V��A- - �,;, 19 "4.5.a e�gonf dinners C0 Za�sses L6-A rrl ul CIA 11 Ebb — pa L pow MUL `. j oi- 0 4.5.a 0 CL 4) 0 C*4 Q C*4 r_ W Packet Pg. 25 0 Communication _ ■ Prog 1_ ms 0 Member Outreach Keep members up to date via Annual Meeting, Year in Review brochure, email newsletter, web page and new member information & visits /Edmonds Downtown � u YEAR IN REVIEW Thanks to Ifw Ed' advisory board and voluntrrors, Edl conhnu.d to work on program, that fulfill the to make downtown Edmonds v,bent, Inely, atbacbve and welcoming to everyone. Below are highl-ghts from 2023. MIA INES PO ME M®Edmonds April Annual M , Edmonds lrnln' S,sntrtf.r Edmond. Xolkl p 1-min' Swnmer was started.n 2021 to generate Ed! and the C'ty of Edmondsagen panner.dta autem«n a round our dowraown all wmmar croateafe,We downtown, and to encourage long, with a un.g— �dentey to tie a .1 myether. people to Eat, Shop B Be Merry. Far me third year, the L—W Summer logo was The IfoW., Trolley was beck for iu ninth year. �Ed!v r for her seventh w'm Emily the En,preadmcheer placed round mwn in business windows, on direalonal Bags. on goners promoting events Year. a and on vixen bottle stickers. h was also used in w.r Windows were decorated wah festive dow wad me6. ads and in web,ite fcat — dings, the F— Dib, shopping event via, back, and d,e fourth year of F— Ddnk Bingo A colorful temporary mural was installed on Man bought folks downtown_ St baer..n 5- and 6e Aw The Edmonds Fk lidays webate featured holiday articles, vollev.,fo and a calenda,. and events war. promoted by pon.rs ds. and social media a%, MR I w H N i `o bb ueau G•Nn Edm"& is sates doing Valentine's Day, Ed! During E:M Month Ed- hghlighted aca consawr :skid businesses both an aern ,o pro mote bus• s— by pomng videos a —,their Been they love et Mar own establishment and Irom practices on social media and in a feature .nick. a neighboring business_ Ed! shared vdeos on Customer using i ,r own—tainer on EaM Day tidal media and featured their pKks m an re gwen wi pac eta an Idlbwer k d suclen, end snide. Cupd window ding, were al,o disudsuted- w ndow dings were p—ded to parucpants. 0 M Ed! / c m•.rw. s.. w w 6r.r..�w.�rY .ass,r� fir.. aw�.� _... eW rMUl1O �i ---------�—--.--�.— i scoverEd 3 • t�sratl.r,ss.w.�r.r_...q .,......._.....ate.-- C � ese M ti� �e�e. wtW tipr w� N C y. �.r.....r wr. N E `O M e� Welcome New Ed! A -y-- a Member '% --- W.rv+w ae.Eaw Mrwaw+ iw/ (d— LMLOW InEdi eewrew. bwrw .wren hw• • hebr/ d eb1 ta.r... w nrp Packet Pg. 27 4.5.a My Edmonds News Sponsored Content Articles run as sponsored content six times per year for additional reach Sponsor spotlight: It's time to love on summer Posted: June 29, 2d27 Photos by Matt Hulbert If you haven't noticed already, summer is all the rage in Edmonds. The city comes alive —cal sunsets get more vibrant, and mermaids perch on the rocks by our beaches (really). There i buzz around the downtown blocks, and we like to get in on the fun by doubling down on thi with our annual Lavin' Summer campaign. We're so grateful this program has been well -received, and that it continues to grow. As yoL we know how it goes, especially with the kids out of school), look for a few new events you seen in years past, including PorchFest, back for its second year and landing squarely in th season, as it shoukf! Every season is wonderful in Edmonds, but as the kids say: Summer lust "hits different" Yot Sponsor spotlight: Like Barry Manilow, we'll hate to see October go ' O O_ r f° l � c a- _ c Q Ica 7 O � U I October rs the month of cinnamon -dusted love stories set on park benches wherein main characters mee U wearing camel -colored pea coasts for coffee under trees with color -changing leaves. II's the month of portable grills at the tailgates and pastel stacks of gourds featunng big pops of orange. r N an aesthetic, a vibe, a moment, and it is undoubtedly lovely every year, especially in downtown Edmonds. O N Because October felt like a month celebrated by many a folk song, possibly something poppy by Taylor Swift (we'll look forward to hearing what she comes up with for her next album since she did cover Earth, Wind & Fire's "September" back in 2018), this writer decided to turn to Google to see what the crooners N have said about the first full month of fall. E The musical legend Barry Manilow came out swinging, with his poignant ode to the month, "When Octob i Goes! Here's how Barry tied October in a bow: fJ "I should be over it now, I know It doesn't matter much how old I grow / I hate to see October go" Q And isn't that the truth of it? When all the events are done, the pumpk,n candles are blown out. and you're starling to think about where you'll gather for Thanksgiving, we really will all hate to see October go. Here are a few reasons why: We're celebrating the seawn ._ lu Packet Pg. 28 Marketing Programs �■ ;j IMM FD-)n\�F,,v Packet Pg. 29 O rL 0 w a 0 m 4.5.a Marketing Strategy • Promote Edmonds as a local and day trip destination • Hyper -local focus (Edmonds +10 miles) • Design & manage campaigns promoting Edmonds, utilizing digital content, ads, and social to drive visits and keep Edmonds top of mind • A local writer and photographer work with the Program Manager to produce high -quality content Packet Pg. 30 EdmondsDowntown. r A .i.. .'�� !�• �"Yr- ,C'1 i7 ..� %� • 1' �C• Ui.. ��`��y`��'•/� -� 'fir. .W�`%` _t. �'•�i i, .�,` '� .4 •... c ��•�,-• r �,�'�/� Y,� 7"_:. �'�-1 .� �:.3'.i'•ii+"( �'• `�,.',. ¢t ';`�\!1�. {.-r11;�,. a!, "�« � S{��' i�a1� 3,v��,�� •NT .a'a .� f#1 �I lee Yd i' t�,�� :, • Member business directory to j ' r.r • Feature articles J" =_� ��`• -��`'''�� • Business Spotlights �,,Love, Edmonds Eat, shop, live and play in Downtown Edmon* • Parking map • Edmonds info V} - -Lr-t I Eat & Drink Services Shopping /i 1 r � "�' - � e � ��►.''' 'Moro 519[CZ , � I I TATTOO 4.5.a Site Directory Provide an additional digital presence for businesses Category & business pages viewed over 70,000 times s ppPPOPP Services Eat & Drink in Edmonds —.90TM feel d Me ,n,.mt�.. ,t d .. tq ary. From "rite th• vnrwry at Edmonds restaurants 1•Y•1 a •rvioas to henith and wrt experts. fusion, fam•rr fnendly, lazy finch or I+t Edm s•ry you. I • • it E Eat & Drink Services N Shopping Eat & Drink is Services Shopping WWI Beauty and Salons ta Bellissimo Be" Bar Faye's Shear Delight Macklash + Brow Bar Chrofna Sabo alld Spa (:Hptow Kara Nails & Lashes Main St_ Nails & Spa Eat & Drink in Edmonds A Very Taki Tiki Bar & Grill Calypso EdmOrldf C Aa WI-1 , . = Chanterelle Cah LOwn c.a.. vw canwi 10 C"Isto hi C.wo Charcoal Advancod Nearing Systems kA A'vA" 11v. Anchor Chic Consignment Arista Wine Cellars ;w— kail 0 Iz w la gypping twokstores, art, fkrr�tr 1 • elbfant rllam strMft. taftli� Services -1 Shopping t. w Shopping in 9 fy E t t1 Alley Bell Music y�.r Q Aria Studio Gallery t !KyrJ ARTspot Edmonds O Packet Pg. 32 4.5.a Web Feature Articles • Since 2018 Ed! has used compelling stories to promote downtown • Highlight Edmonds businesses, campaigns, events and the unique qualities of downtown • Viewed 23,000 times in last year Our 2023 Guide to Celebrating Mom in Downtown Edmonds Set Yourself Up For Success Downtown —no Say Hey To The New Businesses at Main Street Commons no 0 CL a 0 m 0 U I U I N O N E Q Packet Pg. 33 9 oar— �_w Business Spotlight= cur f-6- er, ! It" Ir t7ANIL- 4#,. 7- 11vvll mi Iloilo 4.5.a Digital Advertising • Promote Spotlights, Features, campaigns and services • Ads were seen 1.6M times in 2023 • Strong average link clickthrough rate of 1.3% Edmonds Downtown Alliance X Summer in Downtown Edmonds! Fun events, unique shops & galleries, foodie-approved restaurants —all steps to the beach. 11Ta edmondsdowntown.org Lovin' Summer Edmonds Lon more See what's happening Edmonds Downtown Alliance X Women -owned businesses support our Edmonds community while soaring downtown. edmondsdowntown.org Who run the world? Loam more Women -owned, unlversall... Edmonds Downtown Alliance X PSLs, Flickering candles, and the triumphant return of your favorite oversized sweater —it's time for all things autumn in Edmonds! edmondsolmnlown org Feeling fall. Learn more Autumn is upon us! Edmonds Downtown Alliance X From formation to growth and exit, we have all the tips for building your business in downtown Edmonds. edmondsdowntown.org Small biz, big dreams. Learn more Legal tips for your busine.. Edmonds Downtown Alllanco From your backyard garden to fashic hanging baskets along the downtowi Edmonds is blooming. O IZ am d' z a 0 m edmondsdowntown.org Edmonds, let's plats! Le = re May flowers are here C Edmonds Downtown Alliance From the daily sustainable choices of V Edmonds businesses to Earth Day ev "T I re coloring the city green in April. N O N �.i C N t t1 R r.+ +r a Lei re edmoodsdowntown.org Green Edmonds is back! It's always Earth Month It .- Packet Pg. 35 4.5.a Social Media Instagram: 7,578 followers Facebook: 3,351 followers 25% follower growth 11% follower growth FREE Obarretedmonds class Sat at Richmond Beacn! PS there's our friend @whitooDa :-) '490% DROOL -WORTHY STICKY Edmonds Downtown Alliance 14K tollowcrs - : tollovnng Posts About Mentions Reviews Followers Photos More . trrtro Eat, shop, live and play in historic downtown Edmonds! 6 Page Community Organization Q Edmonds, WA, United States, Washington Q4 hello@edmondsdowntown.org ® edmondsdowntown.org Edmonds Downtown Alliance I 11 Great information from TFS Advisors, LLC! F O Q d M 7 C C Q im C 3 O U I r t,J I N O N FESTIVE FUN FIRST 'VE SHHOPPINOPPING SPECIALS! f 'f. 4.5.a i`�,�• Edmonds Holidays jp r • Holiday Trolley + Emily the Elf I� • Festive Drink Bingo • First Dibs all window Clings :dmonds Holidays website 'osters & table tents I ocial Media ads & features T NOVEI�w[R tiTM Wi Lovin' Summer Edmonds Campaign ,s � 1%4 1 .. .1 • Window clings • "Discover Downtown" flags _ � S r EpMON • Posters & table tents I _ - , Discover Downtown Family Scavenger Hunt r: _ • Ads and website features -®'° - �_ •TF•ft • � r1 U FIELDS LOVE LIST A. Edmonds Downtown Alliance x . From gifts aplenty to glasses poured perfectly for two, Downtown Edmonds busmesses are doubling down on the sweets this month. edmondsdowntown. org Edmonds Low Lists are Loam mom item! _ W Packet Pg. 39 Green Edmonds Campaign NNW/ I PLEDC,G ro: �r 4: - Am A • Highlight businesses limiting their environmental impact • Posted pledge videos r • Gave out packets with stickers and wildflower seeds on Earth Day • Green Edmonds clings j PLEDVE r0: pbov � Waste'. Work Plan & Budget [EdIm MD n� Packet Pg. 41 O CL 0 w C C a 0 m C 0 O N O N C d E a 4.5.a 2024 Approved Budget Administration $221200 Marketing $471145 0 Communication and Outreach $5,400 Appearance & Environment $28,800 pp v Ea U (includes Budget Supplement from Fund Balance for w Directional Signage/Map) N� 0 N r�+ C d E t V TOTAL BUDGETED EXPENDITURES $103,545 a TOTAL BUDGETED REVENUES (incl $32,886 fund balance) $112,095 Packet Pg. 42 4.5.a 2013 - 2023 Budget Summary 2018 2019 2020 2013 2013 2014 2014 2015 2015 YTD 2016 2017 2018 Actual Proposed Proposed 2022 2022 Actual 2023 2023 ACtI Budgeted Actual Budgeted Actual Budgeted Actual Budgeted 2016 Actual Budgeted 2017 Actual Budgeted YTD Budget 2019 Actual Budget 2020 Actual2021 Proposed 2021 Actual Proposed YTD Proposed YTD Revenue O Beginning Balance 0 56,134 d 56,134 46,327 46,327 65,207 66,713 66,593 50,137 46,506 41,495 26,084 24,098 9,466 11,546 10,347 19,152 23,151 29,132 22,518 39,- Bid Assessment Fee 82,301 66,000 57,116 89,000 81,880 75,874 81,880 76,600 81,880 78,134 86,563 82,017 90,487 78,979 79,209 74,480 79,209 76,588 79,209 90,744 79,209 76,1 Miscellaneous 0 O 7 0 0 0 0 652 0 104 0 690 0 0 0 124 0 61 0 0 C BID Donations 0 Q 820 0 0 0 0 0 6,000 0 6,860 0 7,046 0 1,143 0 0 1,170 0 U Total Revenue 57,943 145,134 138,435 c 66,000 128,207 122,201 147,087 143,966 148,473 134,375 133,069 131,063 116,571 110,124 88,675 87,293 89,556 95,800 102,360 121,046 101,727 117,: m Expense O C 3 Administration 5,000 0 10,000 5,006 17,000 10,462 17,000 17,064 18,500 14,351 26,700 26,880 25,200 24,741 24,925 25,401 24,905 26,873 21,905 22,097 21,950 C 18,! (�I Insurance &Licensing 0 0 50 3,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w+ Marketing (please see note below) 26,000 0 74,650 V 50,000 22,000 21,773 36,000 31,095 36,000 37,373 50,200 47,879 49,405 51,877 37,505 28,569 42,505 34,844 47,145 43,481 47,145 31,: � Member Engagement & Outreach 5,000 1,808 1,984 Iq 5,000 5,000 749 15,000 10,327 17,000 15,331 10,130 13,283 6,230 3,713 3,930 2,031 3,730 2,869 3,430 3,904 4,880 2,1 C Professional Business Resources 4,000 0 0 N 12,000 10,000 1,077 5,000 4,800 6,000 5,766 1,000 578 0 0 0 0 0 0 0 0 0 r Small Grants Program 0 0 0 C 0 10,000 4,000 10,000 1,900 10,000 3,417 5,000 3,222 5,000 2,500 1,500 1,500 0 0 0 0 0 d Appearance & Environment 0 0 5,000 10,417 20,000 E 17,427 20,000 19,133 25,000 16,082 17,700 15,122 16,400 15,748 12,650 10,639 5,200 2,083 15,200 11,784 15,300 12,! t Public Restroom Commitment 0 0 0 0 0 V 0 10,000 10,000 0 0 0 0 0 0 0 0 0 O rr Total Expenses 40,000 1,808 85,000 92,108 84,000 55,488 113,000 94,318 112,500 92,321 110,730 106,964 102,235 98,578 80,510 Q 68,141 76,340 66,669 87,680 81,266 89,275 66,: Balance 26,000 56,134 60,134 46,327 44,207 66,713 34,087 49,647 35,973 42,055 22,339 24,098 14,336 11,546 8,165 19,152 13,216 29,132 14,680 39,780 12,452 50,! Packet Pg. 43 Thar Advisory B 2ndTh u rsd Zoom and in 1_ _: 4.6 City Council Agenda Item Meeting Date: 01/16/2024 Planning Board Update Staff Lead: Jeremy Mitchell Department: Planning Division Preparer: Michael Clugston Background/History ECC 10.40.020(D)(5) states that "the city council shall meet periodically with the planning board at a city council meeting in order to review and update planning board agendas." Planning Board members last met with the City Council on March 28, 2023, where they provided an overview of their role and responsibilities, discussed projects they had reviewed over the past six months, and discussed their extended agenda, with a focus on the 2024 Comprehensive Plan Update and code modernization work. Those items are expected to continue to make up the majority of the Planning Board's 2024 extended agenda. Members are interested in hearing from councilmembers about their expectations for the Planning Board role in relation to the Comprehensive Plan Periodic Update (Comp Plan), which they will be making a recommendation to Council on per ECC 10.40.020(C)(1). The are various elements to the Comprehensive Plan, with some more complicated and sensitive to the community than others. The level of engagement with the Comprehensive Plan, along with the State mandated code amendments that need to be in effect in 2024 and 2025, will affect the capacity of the Planning Board to take on additional work. City staff is finalizing its work plan and master schedule for the Comprehensive Plan, which will identify specific dates for Planning Board review. Some of these dates are already reflected in the Planning Board's extended agenda but city staff expects additional touch points as the Plan progresses. Narrative Planning Board Chair Jeremy Mitchell will provide a short presentation and help lead the discussion, with additional board members invited to attend. Attachments: Planning Board Update 2024 Packet Pg. 45 Planning Board Ur)date to Council January 16, 2024 4.6.a As outlined and codified in Title 10, ECC Chapter 10.40 and consistent with RCW Chapter 35.63: The Planning Board shall serve in an advisory capacity to the mayor and the city council in the following matters: ✓ All Amendments and Elements of the Comprehensive Plan o m "The board shall advise on all amendments to the comprehensive plan. This includes reviewing all a� elements of the plan on a periodic basis and reporting to the mayor and city council on the need for = changes in the plan. It also includes holding public hearings and making recommendations to the mayor and city council on proposed changes to the plan, to the text of the development a regulations, and also to the zoning map in the case of rezones, as provided in ECDC Title 20. Review of and recommendations for the plan may be prepared as a whole or in successive parts." c N ✓ All Amendments or Modifications to Parking "The board shall advise the mayor and city council on all parking matters that involve an amendment or other modification to any city ordinance or code section within the jurisdiction of the board." ✓ Acquisition and Development of All City Parks & Recreation Facilities "The board shall serve as an ongoing parks board and advise the mayor and city council on all matters relating to the acquisition and development of all city parks and recreation facilities." ✓ Subcommittee Work on Special Projects "The board shall do research and investigation on specific projects assigned to it by the mayor and city council. The board will analyze data collected, arrange for public participation, and organize its findings. The board will then present its findings to the mayor and city council detailing a summary of pertinent data, public contribution, alternatives available, and may, if appropriate, recommend a course of action, giving reasons for such recommendation." Packet Pg. 47 4.6.a • Staff / Admin Reports: ✓ Election of Officers ✓ Quarterly Parks Reports ✓ Annual Summary Update to Council • Joint Meetings: ✓ (June 14th) Planning Board / City Council: Review of Recent Housing Legislation ✓ (June 28th) Planning Board / Tree Board: Working Session on Tree Code (Development & Private Property) ✓ (November 81h) Planning Board / Economic Development Commission (EDC) / Comp Plan Consultant VIA: Comp Plan Existing Conditions, Growth Targets, Zoning Capacity Packet Pg. 48 4.6.a • Code / Land Use / Policy Updates & Development: ✓ Planning Board Handbook Update (3 meetings) • Recommendation to Council ✓ Step -back Standards in CG Zones Adjacent to Single -Family (RS) Zones (3 meetings) • Recommendation to Council ✓ Tree Code Updates: Private Property (8 meetings) • In Development ✓ Parks Athletic Field Use & Reservation Policy (1 meeting) • Recommendation to Council ✓ Critical Aquifer Recharge Area (CARA) Code Amendment (7 meetings) • Recommendation to Council ✓ HWY 99 Community Renewal Plan (1 meeting) • In Development ✓ Draft CIP/CFP • Recommendation to Council ✓ Site -specific Rezone (Edmonds Way) • Recommendation to Council ✓ Detached Accessory Dwelling Units (DADU) • In Development CL E. cu 0 m _ a N 0 N d CL D E. cu 0 m _ a _ E a Packet Pg. 49 4.6.a • Public Hearings: ✓ (1) Minor Code Amendments ✓ (2) Architectural Design Board (ADB) Review & Step Back Requirements in CG-Zones ✓ (1) Primary Use Code Amendment, Daycares in Neighborhood Business (BN) Zones ✓ (2, spanning 4 PB Meetings) Critical Aquifer Recharge Area (CARA) Code Amendment ✓ (1) Draft Capital Improvements Plan (CIP) & Capital Facilities Plan (CFP) • Subcommittee Work: ✓ Step -back Standards in CG Zones Adjacent to Single -Family (RS) Zones ✓ Draft CIP/CFP Plan ✓ Draft Comprehensive Plan Vision Statement Modifications ✓ Tree Code for Private Property (currently being vetted) Packet Pg. 50 4.6.a • Parkland Acquisitions: ✓ Hurst Property Potential Acquisition Overview ✓ Landmark 99 (Burlington Coat Factory) Overview / Masterplan Options ✓ Mee Property Park Acquisition Purchase Agreement Packet Pg. 51 4.6.a • Comprehensive Plan Periodic Update: ✓ GMA / Comp Plan Basics Overview (1 meeting) ✓ Draft Vision Statement (4 meetings) • Optional ✓ Climate Action Plan (1 meeting) • Mandatory Element as of 2023 ✓ Comp Plan Outline of Consultant Work / Public Engagement Overview (1 meeting) ✓ Comp Plan Update Briefings, Consultant Scoping, Subarea Plans Overview (2 meetings) Packet Pg. 52 We have a busy workload this year which will include but not limited to the following: 1. Comprehensive Plan Development and Finalization Mandatory Elements Optional Elements 1. Land Use 1. Subarea Plans O2. Housing 2. Economic Development 3. Transportation a 4. Capital Facilities 3. Parks, Recreation & Open Space = 5. Utilities C7 = 6. Shoreline Policies 7. Climate Change & Resiliency 2. Development Code 1. Multifamily Design Standards 2. ADU / DADUs 3. General Code Modernization 3. Tree Code Development and Finalization (TBD) 1. Private Property 2. Development 4. 2024 Capital Improvement Plan / Capital Facilities Plan (CIP/CFP) 5. HWY 99 Community Renewal Plan 6. Landmark 99 7. Critical Aquifer Recharge Area (CARA) Finalization 8. Climate Action Plan (CAP) Implementation Policies (Green Incentives, etc) 9. Waterfront? 10. Others? 4.6.a Packet Pg. 53 0 m a N O N d 0 D 0 m 0 a c E a The Comprehensive Plan is moving into high gear in these beginning months of 2024. Staff has provided the following update to the Planning Board: Staff and consultants are working on several components in parallel: 1. VIA (City's consultant) is working on: ✓ Developing Existing Conditions Memo a) Summarize findings from background documents, relevant data, and feedback from community meetings held over the past several months. ✓ Working Through Growth Scenario Methodologies a) They are complex given the limited variables at the City's disposal for housing bills 1337 and 1110. b) From the results, the city will have options on how to distribute the growth targets allocated by the State. c) Once rowth distribution targets are established (come March they will serve as the foundation for key changes in the Comp Plan. 2. Next Phase of Community Engagement: ✓ Working with the Consultant to Setup Stakeholder Interviews ✓ Developing the First Online Open House a) Expected to go online in early February ✓ Community Champions Outreach Has Begun a) Will begin the selection process and first meetings in the next month 4.6.a Packet Pg. 54 J Q O Q LA J Q O C7 C7 z W_ a O LL LA z O a U W a x W Goals and expectations for the Planning Board to effectively do our job are as follows: 1. Deliver Sound Recommendations to the Mayor and Council 2. Effective Prioritization of Workload Items 3. Cohesive Collaboration with Council, Mayor, Staff, Boards & Commissions, and the Community on the Comprehensive Plan and other City Planning Elements or Issues 1. 2. 3. 4. Adequate & Complete Information Adequate Time for Community Participation & Input Adequate Time to Vet and Deliberate the Information (Ideally More Than One Touch) Regular Status Updates on Key Planning Components 4.6.a Packet Pg. 55 4.6.a Given our projected workload and the expectations the Planning Board needs to make sound recommendations to the Mayor and Council, what would Council like the Planning Board to prioritize? Packet Pg. 56 d a L 0 m C C a N 0 N d f� Q D L 0 m C C a c a� E V a Thank You! 4.6.a Packet Pg. 57 d a E. cu 0 m C C a Itt O N CL D E. cu 0 m C C a c a� E a 7.1 City Council Agenda Item Meeting Date: 01/16/2024 October 2023 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Received for Filing Narrative October 2023 Monthly Financial Report Attachments: October 2023 Monthly Financial Report Packet Pg. 58 I 7.1.a I O-V lac. 1 ISOv CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT OCTO B E R 2023 Packet Pg. 59 1 I 7.1.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of October 31, 2023 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate Kent WA Bonds 286,648 0.08 250,000 250,223 12/01/23 5.00% First Financial - Waterfront Center CD 245,000 0.16 245,000 245,000 12/28/23 1.49% FHLB Bonds 2,004,464 0.21 2,000,000 1,996,593 01/16/24 4.81% FHLB Bonds 954,866 0.44 1,000,000 977,690 04/10/24 0.35% FM Bonds 996,082 0.63 1,000,000 982,593 06/17/24 2.80% FNMA Bonds 992,693 0.67 1,000,000 975,626 07/02/24 1.75% FFCB Bonds 1,960,906 0.87 2,000,000 1,965,753 09/13/24 3.50% FHLB Bonds 950,774 1.05 1,000,000 952,741 11/18/24 0.90% Spokane County WA Bonds 207,260 1.09 200,000 193,098 12/01/24 2.10% FHLMC Bonds 974,798 1.37 1,000,000 978,591 03/13/25 3.75% Farmer Mac Bonds 1,995,088 1.46 2,000,000 1,968,075 04/17/25 4.25% FHLB Bonds 969,524 1.74 1,000,000 971,843 07/28/25 3.60% US Treasury Note Note 964,597 1.79 1,000,000 966,211 08/15/25 3.13% FFCB Bonds 1,982,692 2.11 2,000,000 1,958,511 12/08/25 4.13% Farmer Mac Bonds 1,994,172 2.26 2,000,000 1,951,490 02/02/26 3.95% FHLMC Bonds 993,661 2.73 1,115,000 993,112 07/22/26 0.83% Farmer Mac Bonds 2,057,309 3.05 2,305,000 2,053,590 11/17/26 1.15% First Financial - ECA CD 2,803,516 4.04 2,803,516 2,803,516 11/15/27 2.96% TOTAL SECURITIES 23,334,050 1.43 23,918,516 23,184,258 Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO Kent Issuer Diversification First WA, Financial- 1% CD, 13% Spokane Farmer County Mac, 26% WA, 1% FFCB, 17% FHLMC, 9% FHLB, 21% 9,233,831 9,233,831 Demand 5.40% 33,843,224.77 33,843,225 Demand 2.58% $ 66,995,572 $ 66,261,313 Cash and Investment Balances Checki ng, (in $ Millions) _ $9.35 , 12% Note, Bonds, State LGIP, $1.00, 1° $19.87, $9.23, 12% 26% CD's, $3.05, County 4% LGI P, $33.84 , 45% w ty O IZ d ca C ca C LL t r C O 2 M N O N L d O V 9 1 Packet Pg. 60 1 I 7.1.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,600,000- —Ami $1,400, 000 $1,3 60,415 $1,200,000 $1 236 875 � — $947,931 950 684 5TTTE-7-09 _ $1,000,000 882 556 $800,000 — $600,000 — $400,000 — $200,000 2019 2021 2022 YTD 2023 0 a w M c is c U- t 0 2 Cl) N O N L V 2 Packet Pg. 61 GENERAL FUND SUMMARY 7.1.a General Fund Revenues and Expenses (Rolling 24 months) General Fund Revenues General Fund Expenses 10,000,000 — 9,000,000 8,000,000 7,000,000 , 6,000,000 � % ! 5,000,000 4,000,000 _ 3,000,000 2,000,000 1,000,000 November February May August November February May August 12,000,000 10,000, 000 8,000,000 6,000,000 4,000,000 2,000,000 11,000, 000 10,000,000 9,000,000 8,000,000 7,000, 000 6,000, 000 51000,000 4,000,000 3,000, 000 2,000, 000 1,000,000 O a M .v _ M _ ii L a+ 0 2 M N O N General Fund Tax Revenue (2017 through 2022 0 • Sales Tax Property Tax EMS Tax Other Taxes O O CL R 2017 2018 2019 Sales Tax i s u s 2020 2021 2022 c General Fund Tax Revenue (2023 YTD) Property Tax EMS Tax Other Taxes 3 Packet Pg. 62 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2023 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 2,843,094 $ 2,843,094 $ 2,320,252 -18.39% February 5,636,382 2,793,288 4,920,100 -12.71% March 8,487,993 2,851,611 8,150,445 -3.98% April 12,010,212 3,522,219 16,689,365 38.96% May 22,451,612 10,441,400 21,615,550 -3.72% June 25,498,180 3,046,568 23,772,230 -6.77% July 28,462,795 2,964,616 27,008,084 -5.11% August 31,857,014 3,394,219 30,494,023 -4.28% September 34,651,707 2,794,693 33,627,848 -2.95% October 39,245,890 4,594,183 41,665,078 6.16% November 49,438,148 10,192,259 December 52,558,830 3,120,682 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2023 Real Estate Excise Tax 1 & 2 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 343,196 $ 343,196 $ 151,084 -55.98% February 564,002 220,806 270,799 -51.99% March 914,189 350,187 521,829 -42.92% April 1,199,839 285,649 745,931 -37.83% May 1,552,936 353,097 1,053,507 -32.16% June 1,933,322 380,387 1,272,041 -34.20% July 2,318,897 385,574 1,582,268 -31.77% August 2,728,590 409,693 1,854,598 -32.03% September 3,157,962 429,373 2,189,986 -30.65% October 3,549,820 391,858 2,358,575 -33.56% November 3,941,307 391,487 December 4,400,000 458,693 Real Estate Excise Tax 1 & 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. O CL 4) M C M C ll L C O 2 ch N O N L 4) M O v u 4 Packet Pg. 63 SALES TAX SUMMARY I 7.1.a I Construction Trade, $1,567,261 Accommmodation, $4Cfo ling and Accessories, $292,232 Communications, $209,714 Wholesale Trade, $280,012 Sales Tax Analysis By Category Current Period: October 2023 Year -to -Date Total $9,602,316 Automotive Repair, $206,387 Health & Personal \ Care, $69,348 Amusement & Recreation, $75,968 Business Services, =996,682 Gasoline, $0 Food Stores, $321,613 Misc Retail, $1,761,953 Manufacturing, Others, $252,607 Eating & Drinking, $107,735 $1,140,297 Annual Sales Tax Revenue 12,000,000 $10,302,518 1 27 10,000,000 $9 602 316 $7,395,114 $8,406,296 $8,452,715 $8,317,046 8,000, 000 6,000, 000 4,000, 000 2,000, 000 0 2017 2018 2019 2020 2021 2022 YTD 2023 0 CL w M R _ ii t 0 M N 0 N a� 0 v u 5 Packet Pg rac,ne� Pg. 64 City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2023 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 911,577 $ 911,577 $ 879,231 -3.55% February 1,999,408 1,087,831 1,908,832 -4.53% March 2,854,859 855,451 2,781,110 -2.58% April 3,643,225 788,366 3,621,184 -0.60% May 4,624,484 981,259 4,607,308 -0.37% June 5,567,972 943,488 5,538,698 -0.53% July 6,580,085 1,012,114 6,542,037 -0.58% August 7,669,335 1,089,249 7,597,605 -0.94% September 8,683,583 1,014,248 8,581,012 -1.18% October 9,768,647 1,085,064 9,602,316 -1.70% November 10,864,900 1,096,253 December 11,900,000 1,035,100 Sales and Use Tax 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —P— Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Real Personal/Property Tax 2023 Real Personal/Property Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 49,915 $ 49,915 $ 26,466 -46.98% February 78,108 28,192 147,332 88.63% March 375,054 296,947 824,405 119.81% April 912,236 537,182 4,885,632 435.57% May 5,909,096 4,996,860 5,742,964 -2.81% June 6,029,957 120,861 5,794,100 -3.91% July 6,148,773 118,816 5,817,644 -5.39% August 6,198,768 49,995 5,868,802 -5.32% September 6,260,415 61,647 6,034,775 -3.60% October 6,466,132 205,717 9,911,687 53.29% November 11,227,156 4,761,024 December 11,327,000 99,844 Real Pe rs onaMope rty Tax 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 65 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary -Water Utility Tax 2023 Water Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 86,205 $ 86,205 86,092 -0.13% February 146,468 60,263 143,978 -1.70% March 232,107 85,639 221,845 -4.42% April 288,835 56,728 279,282 -3.31% May 373,578 84,744 363,282 -2.76% June 439,121 65,542 431,287 -1.78% July 541,031 101,910 543,193 0.40% August 629,368 88,337 633,755 0.70% September 748,356 118,987 752,727 0.58% October 835,253 86,898 835,975 0.09% November 933,046 97,793 December 993,712 60,666 Water Utility Tax 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --P-- Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Revenue Summary -Sewer Utility Tax 2023 Sewer Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 95,852 $ 95,852 $ 89,935 -6.17% February 174,661 78,808 166,439 -4.71% March 269,654 94,993 256,368 -4.93% April 348,626 78,972 333,172 -4.43% May 444,771 96,145 424,703 -4.51% June 523,850 79,080 501,909 -4.19% July 620,193 96,343 596,420 -3.83% August 699,682 79,489 673,646 -3.72% September 799,189 99,507 768,545 -3.83% October 879,620 80,432 846,310 -3.79% November 976,901 97,281 December 1,055,821 78,920 Sewer Utility Tax 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC - Current Yeaz Budget --&-- Prior Year *The monthly budget forecast columns are based on a five-year average. 7 Packet Pg. 66 I 7.1.a I City of'Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2023 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 898,592 $ 898,592 $ 860,924 -4.19% February 1,526,893 628,301 1,439,675 -5.71% March 2,419,579 892,685 2,218,275 -8.32% April 3,010,919 591,341 2,792,540 -7.25% May 3,894,276 883,356 3,632,474 -6.72% June 4,577,455 683,180 4,312,420 -5.79% July 5,644,291 1,066,835 5,431,418 -3.77% August 6,565,058 920,767 6,336,928 -3.47% September 7,805,695 1,240,637 7,526,584 -3.58% October 8,711,524 905,829 8,358,957 -4.05% November 9,730,927 1,019,403 December 10,363,937 633,010 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2023 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 484,003 $ 484,003 $ 417,703 -13.70% February 1,535,452 1,051,449 1,359,827 -11.44% March 2,020,122 484,671 1,794,224 -11.18% April 2,451,545 431,422 2,181,313 -11.02% May 2,936,868 485,323 2,616,433 -10.91% June 3,368,111 431,243 3,004,165 -10.81% July 3,844,019 475,908 3,441,481 -10.47% August 4,895,662 1,051,643 4,390,758 -10.31% September 5,380,996 485,335 4,827,751 -10.28% October 5,812,621 431,625 5,215,008 -10.28% November 6,298,011 485,390 December 6,714,303 416,292 Storm Water Sales 0 I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O IZ 4) M C M C LL 21 L a+ C O 2 ch N O N L 4) M O v u g Packet Pg. 67 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2023 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ February March April May June July August September October November December 958,430 $ 1,745,646 2,695,497 3,484,346 4,445,696 5,235,623 6,198,081 6,992,099 7,987,044 8,790,485 9,763,192 10,551,011 958,430 $ 900,021 787,217 1,665,119 949,850 2,565,291 788,849 3,333,389 961,351 4,249,590 789,927 5,021,702 962,458 5,967,694 794,018 6,740,009 994,945 7,689,885 803,441 8,467,595 972,707 787,819 -6.09 -4.61 -4.83 -4.33 -4.41 -4.09 -3.72 -3.61 -3.72 -3.67 Unmeter Sewer Sales I l,uuu,uuu 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*--Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 110 9 Packet Pg. 68 ■ 7.1.a City of Edmonds, WA Monthly Expenditure Report -General Fund 2023 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 6,137,826 $ 6,137,826 $4,868,760 -20.68% February 11,064,571 4,926,745 10,063,682 -9.05% March 15,921,618 4,857,047 14,793,075 -7.09% April 20,583,943 4,662,325 18,985,494 -7.77% May 25,612,342 5,028,399 23,497,459 -8.26% June 31,411,865 5,799,523 28,704,022 -8.62% July 36,363,006 4,951,141 33,359,621 -8.26% August 41,130,318 4,767,313 38,672,822 -5.97% September 46,432,507 5,302,189 43,450,297 -6.42% October 51,692,989 5,260,482 47,414,711 -8.28% November 57,566,174 5,873,185 December 63,970,754 6,404,580 General Fund ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 ,000,000 1000,000 5,000,000 p JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --P--CurrentYear Budget --*—PriorYear City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2023 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,703,415 $ 2,703,415 $ 1,642,894 -39.23% February 4,120,779 1,417,364 3,380,586 -17.96% March 5,420,914 1,300,136 4,986,307 -8.02% April 6,544,202 1,123,288 6,091,521 -6.92% May 7,951,492 1,407,290 7,245,913 -8.87% June 10,036,224 2,084,733 9,392,113 -6.42% July 11,274,698 1,238,474 10,555,304 -6.38% August 12,335,881 1,061,182 12,600,704 2.15% September 13,768,928 1,433,047 13,727,753 -0.30% October 15,093,355 1,324,427 13,998,873 -7.25% November 16,728,866 1,635,512 December 18,488,589 1,759,723 Non -Departmental 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O IZ O !C C M C LL L C O 2 th N O N L 4) M O v u 10 Packet Pg. 69 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2023 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 31,587 $ 31,587 $ 33,649 6.53% February 65,597 34,010 71,252 8.62% March 104,151 38,554 108,460 4.14% April 141,020 36,870 142,437 1.00% May 188,108 47,087 180,396 -4.10% June 237,876 49,768 208,152 -12.50% July 275,165 37,290 249,010 -9.51% August 325,994 50,829 283,971 -12.89% September 365,198 39,203 319,066 -12.63% October 398,695 33,497 348,675 -12.55% November 440,782 42,088 December 486,719 45,937 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2023 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 41,345 $ 41,345 $ 32,343 -21.77% February 84,589 43,243 63,133 -25.37% March 126,357 41,768 101,671 -19.54% April 168,957 42,600 133,210 -21.16% May 210,634 41,677 164,114 -22.09% June 251,812 41,178 195,229 -22.47% July 293,809 41,997 229,429 -21.91% August 335,446 41,636 259,788 -22.55% September 377,299 41,854 290,606 -22.98% October 418,301 41,002 321,038 -23.25% November 461,679 43,378 December 505,239 43,560 *The monthly budget forecast columns are based on a five-year average. O IZ 4) M C M C M 21 L a+ C O 2 th 04 O N L 4) M O v u 11 Packet Pg. 70 1 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2023 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 115,695 $ 115,695 $ 93,116 -19.52% February 219,840 104,145 164,590 -25.13% March 315,272 95,432 230,737 -26.81% April 415,812 100,540 296,057 -28.80% May 516,054 100,242 367,942 -28.70% June 651,834 135,780 455,291 -30.15% July 741,246 89,412 531,164 -28.34% August 839,112 97,865 605,627 -27.83% September 944,153 105,041 694,844 -26.41% October 1,042,607 98,454 774,485 -25.72% November 1,156,556 113,949 December 1,297,746 141,190 Human Resources 1,300,000 11200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -"--Current Year Budget -Prior Year City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2023 Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 135,694 $ 135,694 $ 114,975 -15.27% February 273,214 137,520 231,321 -15.33% March 414,829 141,615 352,625 -15.00% April 558,136 143,307 476,351 -14.65% May 711,840 153,704 611,186 -14.14% June 853,118 141,278 726,808 -14.81% July 997,788 144,670 855,668 -14.24% August 1,159,264 161,476 980,820 -15.39% September 1,307,192 147,929 1,097,393 -16.05% October 1,460,910 153,718 1,213,326 -16.95% November 1,645,269 184,359 December 1,827,709 182,440 Municipal Court 2,400,000 2,200,000 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 71 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2023 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 82,768 $ 82,768 $ 84,200 1.73% February 173,748 90,980 172,586 -0.67% March 267,297 93,549 263,059 -1.59% April 356,785 89,487 362,832 1.70% May 449,350 92,565 470,437 4.69% June 543,530 94,180 599,614 10.32% July 642,047 98,517 718,488 11.91% August 759,375 117,328 872,904 14.95% September 869,058 109,683 962,363 10.74% October 983,298 114,241 1,079,290 9.76% November 1,129,896 146,598 December 1,312,555 182,659 *The monthly budget forecast columns are based on a five-year average. ilo 13 Packet Pg. 72 1 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report - Fund 512 - Technology Rental Fund 2023 Fund 512 - Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 240,643 $ 240,643 $ 355,645 47.79% February 398,793 158,150 530,347 32.99% March 615,290 216,497 683,467 11.08% April 701,637 86,346 798,011 13.74% May 824,702 123,066 888,529 7.74% June 965,060 140,358 982,174 1.77% July 1,069,578 104,518 1,136,037 6.21% August 1,225,467 155,890 1,265,855 3.30% September 1,381,721 156,254 1,423,867 3.05% October 1,557,117 175,396 1,518,443 -2.48% November 1,672,249 115,132 December 1,943,624 271,375 Administrative Services Fund 512 - Technology Rental Fund 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*--Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Administrative Services 2023 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 265,902 $ 265,902 $ 253,437 -4.69% February 452,065 186,163 571,249 26.36% March 638,942 186,877 774,413 21.20% April 830,237 191,295 964,313 16.15% May 1,020,418 190,181 1,156,484 13.33% June 1,279,620 259,202 1,327,293 3.73% July 1,494,954 215,334 1,531,898 2.47% August 1,686,406 191,452 1,715,648 1.73% September 1,878,906 192,501 1,936,486 3.06% October 2,079,936 201,029 2,150,254 3.38% November 2,305,663 225,728 December 2,502,670 197,007 *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 73 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2023 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 96,815 $ 96,815 $ 24,570 -74.62% February 193,630 96,815 109,813 -43.29% March 290,445 96,815 186,270 -35.87% April 387,260 96,815 276,332 -28.64% May 484,075 96,815 347,909 -28.13% June 580,890 96,815 427,830 -26.35% July 677,705 96,815 534,282 -21.16% August 774,520 96,815 559,282 -27.79% September 871,335 96,815 704,483 -19.15% October 968,150 96,815 788,660 -18.54% November 1,064,965 96,815 December 1,161,780 96,815 Police City Attorney 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2023 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 1,151,199 $ 1,151,199 $ 1,041,369 -9.54% February 2,301,161 1,149,962 2,119,852 -7.88% March 3,503,278 1,202,117 3,173,554 -9.41% April 4,662,822 1,159,544 4,326,784 -7.21% May 5,864,448 1,201,626 5,521,298 -5.85% June 7,133,272 1,268,824 6,661,514 -6.61% July 8,339,111 1,205,839 7,971,401 -4.41% August 9,474,966 1,135,855 9,201,003 -2.89% September 10,670,868 1,195,902 10,558,632 -1.05% October 11,909,831 1,238,963 11,878,556 -0.26% November 13,362,651 1,452,820 December 14,826,373 1,463,722 *The monthly budget forecast columns are based on a five-year average. O Q O is 0 C M C LL L C O 2 M N O N L 4) M O v u 15 Packet Pg. 74 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2023 Planning & Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 396,763 $ 396,763 $ 286,492 -27.79% February 814,630 417,867 595,086 -26.95% March 1,215,923 401,293 913,919 -24.84% April 1,639,139 423,216 1,265,403 -22.80% May 2,055,194 416,055 1,622,646 -21.05% June 2,468,896 413,702 1,934,311 -21.65% July 2,920,497 451,601 2,263,472 -22.50% August 3,344,297 423,800 2,566,672 -23.25% September 3,786,123 441,826 2,913,241 -23.05% October 4,225,508 439,384 3,191,421 -24.47% November 4,698,931 473,423 December 5,246,507 547,576 Parks & Recreation Planning & Development 5,500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*--Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2023 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 457,954 $ 457,954 $ 589,720 28.77% February 958,756 500,802 958,125 -0.07% March 1,459,648 500,892 1,386,849 -4.99% April 1,961,358 501,710 1,788,118 -8.83% May 2,474,286 512,928 2,229,794 -9.88% June 3,018,678 544,393 2,623,359 -13.10% July 3,614,241 595,562 3,206,401 -11.28% August 4,231,093 616,853 3,766,096 -10.99% September 4,895,252 664,159 4,346,603 -11.21% October 5,440,831 545,579 4,977,108 -8.52% November 5,997,773 556,942 December 6,575,662 577,889 *The monthly budget forecast columns are based on a five-year average. O IZ O !C C M C LL 21 L C O 2 ch N O N L 4) M O v u 16 Packet Pg. 75 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report - Fund 016 - Building Maintenance Fund 2023 Fund 016 -Building Maintenance Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 106,250 $ 106,250 $ 81,158 -23.62% February 212,500 106,250 97,897 -53.93% March 318,750 106,250 100,936 -68.33% April 425,000 106,250 116,404 -72.61% May 531,250 106,250 35,246 -93.37% June 637,500 106,250 102,751 -83.88% July 743,750 106,250 128,411 -82.73% August 850,000 106,250 128,411 -84.89% September 956,250 106,250 229,858 -75.96% October 1,062,500 106,250 406,199 -61.77% November 1,168,750 106,250 December 1,275,000 106,250 City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2023 Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 279,527 $ 638,903 1,011,874 1,367,475 1,690,876 1,957,047 2,280,286 2,699,956 3,185, 324 3,725,458 4,170,818 4,877,452 279,527 $ 359,376 372,971 355,601 323,401 266,171 323,239 419,669 485,369 540,133 445,360 706,634 335,018 935,298 1,264,752 1,451,697 1,803,967 2,002,414 2,209,753 2,409,557 2,642,907 3,067,071 19.85% 46.39% 24.99 % 6.16 % 6.69 % 2.32 % -3.09% -10.76% -17.03% -17.67% Facilities Maintenance 11500,000 1,000,000 - 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -CurrentYeaz Budget -dPriorYear *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 76 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2023 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast ActuaIs % January $ 283,132 $ 283,132 $ 261,418 -7.67% February 567,413 284,281 531,670 -6.30% March 856,666 289,253 807,168 -5.78% April 1,149,630 292,964 1,076,687 -6.34% May 1,470,075 320,445 1,353,969 -7.90% June 1,765,968 295,893 1,652,623 -6.42% July 2,074,354 308,386 1,918,939 -7.49% August 2,376,166 301,813 2,184,156 -8.08% September 2,668,549 292,382 2,479,814 -7.07% October 2,965,801 297,252 2,749,498 -7.29% November 3,290,206 324,405 December 3,615,509 325,303 Engine a ring 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,SOQ,000 1,000,000 500,000 0 JAN FEB MAR APR MAY RUN JUL AUG SEP OCT NOV DEC -Current Yew Budget . Prior Year *The monthly budget forecast columns are based on a five-year average. O Q O 9 U C M C LL L C O 2 Cl) N O N L 4) M O V 18 Packet Pg. 77 I 7.1.a I Page 1 of 1 CITY OF EDMONDS REVENUES BY FUND - SUMMARY Fund 2023 Amended 10/31/2022 10/31/2023 Amount No. Title Budget Revenues Revenues Remaining %Received 001 GENERAL FUND $ 52,558,830 $ 33,386,077 $ 41,665,078 $ 10,893,752 790/( 009 LEOFF-MEDICAL INS. RESERVE 225,000 112,500 112,500 112,500 500/( 011 RISK MANAGEMENT RESERVE FUND - - - - 00/( 012 CONTINGENCY RESERVE FUND 447,522 - 446,522 1,000 1000/c 014 HISTORIC PRESERVATION GIFT FUND - - - - 00/( 016 BUILDING MAINTENANCE FUND 17,480 41,135 82,530 (65,050) 4720/( C 017 MARSH RESTORATION & PRESERVATION FUND - 1,150 3,829 (3,829) 00/( Q' 018 EDMONDS HOMELESSNESS RESPONSE FUND 200,000 - - 00/( 019 EDMONDS OPIOID RESPONSE FUND - - - - 0% C� C 104 DRUG ENFORCEMENT FUND 167,650 1,325 1,837 165,813 1% C 111 STREET FUND 2,015,410 1,361,542 1,575,701 439,709 780/( LL 21 112 COMBINED STREET CONST/IMPROVE 12,366,800 3,084,444 7,314,540 5,052,260 590% L 117 MUNICIPAL ARTS ACQUIS. FUND 99,220 124,366 75,520 23,700 5 760/( C 118 MEMORIAL STREET TREE - - - - 00/( M 120 HOTEL/MOTEL TAX REVENUE FUND 84,400 98,505 101,053 (16,653) 1200/( p N 121 EMPLOYEE PARKING PERMIT FUND 38,960 14,276 15,271 23,689 390/( i 122 YOUTH SCHOLARSHIP FUND 1,660 1,319 1,478 182 890/, C 123 TOURISM PROMOTIONAL FUND/ARTS 30,440 34,220 35,715 (5,275) 1170/, 0 125 REAL ESTATE EXCISE TAX 2 2,320,090 1,577,004 1,250,365 1,069,725 54% t 126 REAL ESTATE EXCISE TAX 1 2,302,980 1,571,450 1,290,318 1,012,662 560% 0 CL 127 GIFTSCATALOGFUND 232,490 2,997,671 200,656 31,834 860/( 130 CEMETERY MAINTENANCE/IMPROVEMT 150,960 187,737 175,353 (24,393) 1160/( is 136 PARKS TRUST FUND 5,460 3,011 (7,497) 12,957 1370/c C 10 137 CEMETERY MAINTENANCE TRUST FD 51,500 38,145 47,121 4,379 91% LL 138 SISTER CITY COMMISSION 10,430 2,794 3,044 7,386 290/c >, 140 BUSINESS IMPROVEMENT DISTRICT 88,645 85,859 74,469 14,176 840/c 141 AFFORDABLE AND SUPPORTIVE HOUSING FUND 65,000 58,039 56,401 8,599 870/( 142 EDMONDS RESCUE PLAN FUND 1,879,000 639,820 818,770 1,060,230 440/c N 143 TREE FUND 215,100 215,784 5,827 209,273 30/( N 231 2012 LT GO DEBT SERVICE FUND 309,800 41,009 28,458 281,343 L 90/( 332 PARKS CAPITAL CONSTRUCTION FUND 2,713,902 1,766,892 2,073,474 640,428 760/, w t� 411 COMBINED UTILITY OPERATION - 133,095 120,420 (120,420) 00/( 0 421 WATER UTILITY FUND 11,950,114 8,994,184 9,552,932 2,397,182 800/( C d 422 STORM UTILITY FUND 9,095,452 5,663,253 6,491,563 2,603,889 710/( E t 423 SEWER/WWTP UTILITY FUND 16,895,408 15,177,315 14,784,639 2,110,769 880/( R r.+ 424 BOND RESERVE FUND 1,991,860 595,668 589,501 1,402,359 300/c Q 511 EQUIPMENT RENTAL FUND 4,253,740 1,550,351 2,371,654 1,882,086 560/( 512 TECHNOLOGY RENTAL FUND 1,634,131 1,094,298 1,327,698 306,433 810/( $ 124,2199434 $ 8098549239 $ 9296869741 $ 319532,693 750% 19 Packet Pg. 78 I 7.1.a I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2023 Amended 10/31/2022 10/31/2023 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 63,970,754 $ 38,757,457 $ 47,414,711 $ 16,556,043 740/c 009 LEOFF-MEDICAL INS. RESERVE 367,140 206,131 289,860 77,280 790/c Ol l RISK MANANGEMENT RESERVE FUND 25,000 25,000 - 1000/c 014 HISTORIC PRESERVATION GIFT FUND 5,900 - - 5,900 00/c 016 BUILDING MAINTENANCE FUND 1,275,000 17,074 406,199 868,801 320/c 017 MARSH RESTORATION & PRESERVATION FUND - - - 00/c It O 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 00/, C 019 EDMONDS OPIOID RESPONSE FUND - - - - 00/c R 104 DRUG ENFORCEMENT FUND 45,800 6,291 32,485 13,315 71% 'v C III STREET FUND 2,746,179 1,788,042 2,211,925 534,254 810/c C 112 COMBINED STREET CONST/IMPROVE 11,273,695 2,876,530 6,715,649 4,558,046 600/c LL 21 117 MUNICIPAL ARTS ACQUIS. FUND 207,380 85,789 93,323 114,057 450/c t 118 MEMORIAL STREET TREE - - - - 5 0% C 120 HOTEL/MOTEL TAX REVENUE FUND 95,400 56,846 20,678 74,722 220/c 121 EMPLOYEE PARKINGPERMIT FUND 26,880 740 825 26,055 30/, C N 122 YOUTH SCHOLARSHIP FUND 3,000 322 (75) 3,075 -30/c a- 123 TOURISM PROMOTIONAL FUND/ARTS 28,500 8,233 11,950 16,550 420/, C 125 REAL ESTATE EXCISE TAX 2 4,315,418 2,051,083 2,149,641 2,165,777 5001, O 126 REAL ESTATE EXCISE TAX 1 2,227,383 683,550 695,873 1,531,510 31% t 127 GIFT S CATALOG FUND 551,598 96,645 266,579 285,019 480/c 0 130 CEMETERY MAINTENANCE/IMPROVEMT 291,530 169,088 221,642 69,888 760/c 136 PARKS TRUST FUND 216,062 2,687 161,439 54,623 750/, is 137 CEMETERY MAINTENANCE TRUST FUND 50,000 - - 50,000 00/, C 10 138 SISTER CITY COMMISSION 11,900 70 828 11,072 70/, C LL 140 BUSINESS IMPROVEMENT DISTRICT 88,575 52,104 59,804 28,771 680/, >, 142 EDMONDS RESCUE PLAN FUND 1,879,000 689,835 1,302,140 576,860 690/c 143 TREE FUND 239,800 - - 239,800 00/c 231 2012 LT GO DEBT SERVICE FUND 309,800 41,489 37,745 272,055 120X M 04 332 PARKS CAPITAL CONSTRUCTION FUND 2,255,647 4,925,900 1,897,313 358,334 84% N 421 WATER UTILITY FUND 11,949,308 5,667,596 8,102,317 3,846,991 L 680/c 422 STORM UTILITY FUND 8,525,900 5,340,606 4,227,799 4,298,101 500/c v 423 SEWER/WWTP UTILITY FUND 18,972,999 12,618,940 12,706,079 6,266,920 670/, O 424 BOND RESERVE FUND 1,989,820 589,342 574,892 1,414,928 290/c d 511 EQUIPMENT RENTAL FUND 4,966,825 1,139,877 2,677,705 2,289,120 54% 512 TECHNOLOGY RENTAL FUND 1,943,624 1,217,201 1,518,443 425,181 780/c r.+ $ 140,855,817 $ 79,089,467 $ 93,822,768 $ 47,033,049 679% Q 20 Packet Pg. 79 7.1.a Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 2 EMS PROPERTY TAX 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALES/USE TAX t 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GASUTILITYTAX 9 SOLID WASTE UTILITY TAX 10 WATERUTILITY TAX 11 SEWERUTILITYTAX 12 STORMWATER UTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABS TAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX LICENSES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE -FINGERPRINTING 20 VENDINGMACHINE/CONCESSION 21 FRANCHISE AGREEMENT-COMCAST 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 23 FRANCHISE AGREEMENT-ZIPLY FIBER 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 25 GENERAL BUSINESS LICENSE 26 DEV SERV PERMIT SURCHARGE 27 RIGHT OF WAY FRANCHISE FEE 28 BUILDINGPERMITS 29 FIRE PERMIT 30 ENGINEERING PERMIT 31 ANIMAL LICENSES 32 STREET AND CURB PERMIT 33 STREET AND CURB PERMIT W/LEASEHOLD TAX 34 OT R NON -BUS LIC/PERMIT S 35 SPECIAL EVENT REVIEW INTERGOVERNMENTAL: 36 FEDERAL GRANTS - BUDGET ONLY 37 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 38 WA SASSOC OF SHERIFFS TRAFFIC GRANT 39 HIGH VISIBILITY ENFORCEMENT 40 CORONAVIRUS RELIEF FUND 41 HOUSING TO INFRASTRUCTURE PROGRAM (CHIP) 42 STATE GRANTS- BUDGET ONLY 43 STATE GRANT FROM OTHER JUDICIAL AGENCIES 44 WA STATE TRAFFIC COMM GRANT 45 SCHOOL ZONE 46 GMA PERIODIC UPDATE GRANT - FY 2023 47 WASHINGTON SPATE ARTS COMMISSION 48 PUD PRIVILEDGE TAX 49 TRIAL COURT IMPROVEMENT 50 CJ - POPULATION 51 CRIMINAL JUSTICE -SPECIAL PROGRAMS 52 MARIJUANA EXCISE TAX DISTRIBUTION 53 DUI - CITIES 54 FIRE INS PREMIUM TAX 55 LIQUOR EXCISE TAX 56 LIQUOR BOARD PROFITS 57 MISCELLANEOUS INTERLOCAL REVENUE 58 FIRST RESPONDERS FLEX FUND 59 DISCOVERY PROGRAMS TECHNOLOGY ACQ. $ 11,327,000 $ 6,026,481 $ 9,911,687 $ 1,415,313 880N 4,578,000 2,400,332 3,975,579 602,421 870N 500 32 4 496 10N 11,900,000 7,600 1,150,000 1,900,000 845,000 384,000 1,000,234 942,960 621,458 850,000 773,000 80,200 350 326,000 36,686,302 250 700 94,500 702,700 41,000 100,600 450,000 250,000 80,000 30,000 750,600 24,000 75,000 20,000 2,619,355 166,309 9,000 11,100 1,494,875 1,361,011 244,645 161,004 34,000 210,500 16,740 13,070 50,600 125,000 4,500 325,000 343,200 1,000 550 9,300,633 17,012 854,048 1,466,267 641,329 311,692 777,290 720,312 502,253 618,225 374,814 65,493 230,321 24,306,533 300 170 74,631 523,616 26,679 35,890 291,170 196,327 85,335 30,173 658,881 13,085 80,379 25 17,715 2,034,375 9,602,316 11,732 869,563 1,396,068 741,293 337,883 835,975 846,310 521,503 682,707 353,086 57,733 41 236,302 30,379,783 50 680 78,889 691,132 24,399 40,079 331,302 202,632 90,420 13,962 253,029 7,600 81,360 13,962 21,244 6,750 16,267 726 1,874,483 5,237 - 992 31,313 1,190 14,748 71,185 79,960 307 2,000 214,277 16,163 14,744 52,278 80,089 4,913 56,744 303,313 249,557 13,780 279 1,337 62,500 3,000 219,274 16,015 15,545 54,864 80,348 2,974 75,698 301,353 246,463 500 658 2,297,684 (4,132) 280,437 503,932 103,707 46,117 164,259 96,650 99,955 167,293 419,914 22,467 309 89,698 6,306,519 200 20 15,611 11,568 16,601 60,521 118,698 47,368 (10,420) 16,038 497,571 (7,600) (81,360) 10,038 53,756 (6,750) 3,733 744,867 166,309 9,000 (31,313) (3,648) 1,414,915 1,361,011 244,645 161,004 (1,337) (62,500) 31,000 (8,774) 725 (2,475) (4,264) 44,652 1,526 (75,698) 23,647 96,737 (500) 342 550 60 AWC - SEEK FUND - 63,411 - - 4,572,104 1,150,459 1,206,550 3,365,554 2022 Local Retail Sales/Use Tax revenues are $301,683 higher than 2021 revenue& Please also see pagespages 5 & 6. 21 81% 154% 76% 73% 88% 88% C 84% a 90% 84% 80% v 46% c 72% 12% IL 72% >% 83% c 20% 97% ch 83% C 98% cV 60% y 40% C 74% j 81% O 113% 47% p 34% d 0% 0% 58% 'v 28% 0% 81% LL 0% ?' 72 % r 0% 0% 0% 133% 5% 0% 0% 0% 0% 0% 0% 9% 104% 96% 119% 108% 64% 66% 0% 93% 720/ 0% 66% 0% 0% 26% Packet Pg. 80 7.1.a Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 WARRANT PREPARATION FEE 7 IT TIME PAY FEE 8 MUNIC.-DIST. COURT CURREXPEN 9 CLERKS TIME FOR SALE OF PARKING PERMITS 10 PHOTOCOPIES 11 POLICE DISCLOSURE REQUESTS 12 ENGINEERING FEES AND CHARGES 13 ELECTION CANDIDATE FILINGFEES 14 CUSTODIAL SERVICES(SNO-ISLE) 15 PASSPORTS AND NATURALIZATION FEES 16 POLICE SERVICES SPECIAL EVENTS 17 CAMPUS SAFETY-EDM. SCH. DIST. 18 WOODWAY-LAW PROTECTION 19 C.TTC TAC REIMBURSEMENT 20 MISCELLANEOUS POLICE SERVICES 21 FIRE DISTRICT #1 STATION BILLINGS 22 LEGAL SERVICES 23 ADULT PROBATION SERVICE CHARGE 24 BOOKING FEES 25 FIRE CONSTRUCTION INSPECTION FEES 26 EMERGENCY SERVICE FEES 27 EMS TRANSPORT USER FEE 28 FLEX FUEL PAYMENTS FROM STATIONS 29 ANIMAL CONTROL SHELTER 30 ZONING/SUBDIVISION FEE 31 BUILDING PLAN REVIEW AND INSPECTION 32 FIRE PLAN REVIEW 33 PLANNINGREVIEW AND INSPECTION 34 S.E.P.A. REVIEW 35 ENGINEERING PLAN REVIEW AND INSPECTION 36 CRITICAL AREA STUDY 37 GYM AND WEIGHTROOM FEES 38 PROGRAM FEES 39 HOLIDAY MARKET REGISTRATION FEES 40 UPTOWN EVENINGMARKET FEES 41 WINTER MARKET FEES 42 EDMONDS COMMUNITY FAIR FEES 43 BIRD FEST REGISTRATION FEES 44 INTERFUND REIMBURSEMENT -CONTRACT SVCS $ 3,000 $ 5,102 $ 1,884 $ 1,116 630/( 600 256 221 379 370% 6,000 441 120 5,880 20/( 150 1 - 150 00/( 300 - - 300 00/( 4,000 98 - 4,000 00/( 1,000 77 76 924 80% 50 163 306 (256) 6110/( 25,000 - - 25,000 00/( 100 81 49 51 490% 1,000 - - 1,000 00/( 190,000 206,883 34,921 155,079 180/( 1,400 2,885 - 1,400 00/( 100,000 68,373 49,796 50,204 5001( 5,000 3,958 43,356 (38,356) 8670% 30,000 17,188 14,793 15,207 490/( 14,000 3,169 1,684 12,316 120/( 210,970 158,227 227,425 (16,455) 1080/( - - 42,916 (42,916) 00/( - 25 20 (20) 00% 67,000 49,842 71,339 (4,339) 1060/( 1,050 702 - 1,050 00/( 38,000 16,736 8,712 29,288 230% 3,000 532 278 2,722 90/( 10,000 27,784 25,587 (15,587) 2560/( 3,500 1,083 710 2,790 200/( 1,077,500 764,912 958,737 118,763 890% 5,000 3,042 5,619 (619) 1120% - 100 400 (400) 00/( 65,600 81,403 16,819 48,781 260/( 425,000 384,068 730,388 (305,388) 1720% 4,000 15,700 19,736 (15,736) 4930/( 500 110 78,736 (78,236) 157470/( 3,000 4,715 3,852 (852) 1280/( - - 122,284 (122,284) 00/( 14,000 14,005 14,577 (577) 1040/( 13,000 2,299 6,572 6,428 5101( 990,959 566,576 720,001 270,958 730/( 5,000 10,875 12,580 (7,580) 2520% 5,000 4,690 - 5,000 00/( 5,000 7,430 9,005 (4,005) 1800/( - - 560 (560) 00/( 1,000 855 - 1,000 00/( 3,427,765 2,746,202 3,125,042 302,723 910/( 6,757,444 5,170,588 6,349,101 408,343 940% O a C R C LL t C O 2 cM N O N L 4) M O v u 22 Packet Pg. 81 7.1.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 TRAFFIC CAMERA INFRACTIONS 5 CRT COST FEE CODE LEG ASSESSMENT (LGA) 6 CURRENT TRAFFIC INFRACTIONS 7 NON -TRAFFIC INFRACTION PENALTIES 8 OTHER INFRACTIONS'04 9 PARKING INFRACTION PENALTIES 10 PARKANDDISZONE 11 DWI PENALTIES 12 DUI - DP ACCT 13 CRIM CNV FEE DUI 14 DUI - DP FEE 15 CRIMINAL TRAFFIC MISDEMEANOR 8/03 16 CRIMINAL CONVICTION FEE CT 17 CRIM CONV FEE CT 18 OTHER NON-TRAF MISDEMEANOR PEN 19 OTHER NON TRAFFIC MISD. 8/03 20 COURT DV PENALTY ASSESSMENT 21 CRIMINAL CONVICTION FEE CN 22 CRIM CONV FEE CN 23 PUBLIC DEFENSE RECOUPMENT 24 BANK CHARGE FOR CONY. DEFENDANT 25 COURT COST RECOUPMENT 26 BUS. LICENSE PERMIT PENALTY 27 MISC FINES AND PENALTIES MISCELLANEOUS: 28 INVESTMENT INTEREST 29 INTEREST ON COUNTY TAXES 30 INTEREST - COURT COLLECTIONS 31 LOAN INTEREST 32 SPACE/FACILITIESRENTALS 33 BRACKET ROOM RENTAL 34 LEASESLONGTERM 35 DONATION/CONTRIBUTION 36 PARKSDONATIONS 37 BIRD FEST CONTRIBUTIONS 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 39 SALE OF JUNK/SALVAGE 40 SALES OF UNCLAIM PROPERTY 41 CONFISCATED AND FORFEITED PROPERTY 42 OTHERJUDGEMENT/SETTLEMENT 43 POLICE JUDGMENTS✓RESTITUTION 44 CASHIER'S OVERAGES/SHORTAGES 45 OTHER MISC REVENUES 46 SMALL OVERPAYMENT 47 NSF FEES - PARKS & REC 48 NSF FEES - MUNICIPAL COURT 49 NSF FEES - DEVEL SERV DEPT 50 L&I STAY AT WORK PROGRAM 51 US BANK REBATE TRANSFER IN: 52 INSURANCE RECOVERIES 53 INTERFUND TRANSFER FROM FUND 011 53 INTERFUND TRANSFER FROM FUND 136 52 TRANSFER FROM FUND 127 TO TAL GENERAL FUND REVENUE $ 2,000 $ 1,345 $ 1,647 $ 353 820/( 130,000 71,201 59,239 70,761 460% 18,000 3,412 1,287 16,713 70/( 50,000 - - 50,000 00/( 10,000 5,069 1,578 8,423 160/( - - 58,407 (58,407) 00% 1,000 - 5,386 (4,386) 5390/( 1,500 842 1,840 (340) 1230/( 125,000 36,087 12,080 112,920 100% 2,000 614 742 1,258 370% 7,000 3,473 2,843 4,157 410/( 300 133 1 299 00/( 100 23 - 100 00/( 1,500 1,423 1,156 344 770/( 25,000 8,532 5,903 19,097 240/( 2,000 1,422 943 1,057 470/( 700 103 12 688 20% 100 - 100 0 1000/( 12,000 14,699 241 11,759 20/( 800 34 100 700 130/( 1,000 326 91 909 90% 200 - - 200 00/( 6,000 2,973 1,124 4,876 190/( 4,000 3,890 4,423 (423) 1110/( 1,000 470 1,203 (203) 1200% 1,000 188 - 1,000 00/( 150 - - 150 00/( 402,350 156,258 160,345 242,005 40% 321,240 202,957 144,473 176,767 450/( 10,960 10,143 58,508 (47,548) 5340/( 12,180 4,017 2,108 10,072 170% 12,080 - - 12,080 00/( 175,000 134,229 158,876 16,124 910/( 2,100 - - 2,100 00/( 210,000 171,845 188,585 21,415 900% 1,500 1,276 1,105 395 740/( 3,500 5,050 16,500 (13,000) 4710/( 1,500 2,070 2,057 (557) 1370/( 5,000 249 100 4,900 20% 300 398 7,551 (7,251) 25170/( 3,800 3,810 3,243 557 850/( 2,000 - - 2,000 00/( 146,000 - 74,119 71,881 510% 200 315 87 113 440/( - 734 28 (28) 00/( 5,000 2,296 106,995 (101,995) 21400/( 100 47 1 99 10/( 100 30 30 70 300/( 150 120 240 (90) 1600/( - 60 34 (34) 00% - 6,527 8,702 (8,702) 00/( 8,500 8,541 10,597 (2,097) 1250/( 921,210 554,715 783,938 137,272 850/( 500,000 813,814 (313,814) 1630/( 25,000 25,000 - 1000/( 75,070 - 72,066 3,004 960/( - 13,150 - - 00% 600,070 13,150 910,879 (310,809) 1520% $ 52,558,830 $ 33,386,077 $ 41,665,078 $ 10,893,752 790% E u 23 Packet Pg. 82 I 7.1.a I Page 1 of 6 C PTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 23,174,368 $ 14,663,067 $ 17,963,743 $ 5,210,625 780/( 2 OVERTIME 649,080 906,200 837,268 (188,188) 1290/( 3 HOLIDAY BUY BACK 294,001 15,727 13,432 280,569 501( 4 BENEFITS 7,959,238 5,398,171 6,376,492 1,582,746 800/( 5 UNIFORMS 130,851 76,776 132,939 (2,088) 1020/( 6 PENSION AND DISABILITY PAYMENTS 165,023 71,274 64,189 100,834 390/( 7 SUPPLIES 770,473 374,559 473,842 296,631 620/( 8 SMALL EQUIPMENT 307,791 181,098 249,693 58,098 810/( 9 PROFESSIONAL SERVICES 21,173,217 12,439,921 14,457,322 6,715,895 680/( 10 COMMUNICATIONS 241,295 133,899 199,561 41,734 830/( 11 TRAVEL 86,242 45,838 90,597 (4,355) 10501( 12 EXCISE TAXES 16,500 25,470 24,191 (7,691) 1470/( 13 RENTALILEASE 2,869,548 1,667,150 2,313,514 556,034 810/( 14INSURANCE 625,650 503,160 625,650 (0) 1000/( 15 UTILITIES 663,800 484,411 581,029 82,771 880/( 16 REPAIRS & MAINTENANCE 673,900 435,305 642,493 31,407 950/( 17 MISCELLANEOUS 673,640 455,749 551,789 121,851 820/( 18 INTERGOVERNMENTAL PAYMENTS 50,000 50,000 50,000 - 1000/( 19 INTERFUND SUBSIDIES 1,341,982 542,500 986,522 355,460 740/( 20 BUILDINGS 500,000 81,116 285,637 214,363 570/( 21 MACHINERY/EQUIPMENT 430,000 133,561 371,440 58,561 860/( 22 CONST RUCT IONS PROJECTS 800,565 - 57,634 742,931 70/( 23 PRINCIPAL PAYMENT LEASES 50,000 - 50,000 00/( 24 GENERAL OBLIGATION BOND PRINCIPAL 191,620 - - 191,620 00% 25 INTEREST ON LONG-TERM EXTERNAL DEBT 131,470 72,294 65,733 65,737 500% 26 OTHER INTEREST & DEBT SERVICE COSTS 500 212 - 500 00/( 33,970,754 38,757,457 47,414,711 16,556,043 7 LEOFF-MEDICAL INS. RESERVE(009) 27 BENEFITS $ 206,650 $ 122,229 $ 131,051 $ 75,599 630/( 28 PENSION AND DISABILITY PAYMENTS 152,990 69,712 139,809 13,181 910% 29 PROFESSIONAL SERVICES 7,000 13,704 19,000 (12,000) 2710/( 30 MISCELLANEOUS 500 485 - 500 00/( 367,140 206,131 289,860 77,280 79°c RISK MANAGEMENT RESERVE FUND (011) 31 INTERFUND SUBSIDIES $ 25,000 $ - $ 25,000 $ - 1000/( 25,000 25,000 - 1000/( HISTORIC PRESERVATION GIFTFUND (014) 32 SUPPLIES $ 100 $ $ - $ 100 00/( 33 PROFESSIONAL SERVICES 200 200 00/( 34 MISCELLANEOUS 5,600 5,600 00/( 5,900 5,900 00/( BUILDING MAINTENANCEFUND (016) 35 PROFESSIONAL SERVICES $ 121,500 $ 450 $ 703 $ 120,797 10/( 36 REPAIR&MAINTENANCE 1,153,500 16,072 109,782 1,043,718 100/( 37 BUILDINGS - - 127,182 (127,182) 00/( 38 MACHINERY/EQUIPMENT 552 - 00/( 39 CONS TRUCTIONS PROJECTS - - 168,532 (168,532) 00/( 1,275,000 17,074 406,199 868,801 320% DRUG ENFORCEMENTFUND (104) 40 SMALL EQUIPMENT $ - $ - $ 32,485 $ (32,485) 00/( 41 PROFESSIONAL SERVICES 45,000 - 45,000 00/( 42 REPAIR/MAINT 800 - 800 00/( 43 MACHINERY/EQUIPMENT - 6,291 - - 00/( $ 45,800 6,291 32,485 13,315 71°< O CL O C is C LL 21 t C O 2 M N O N L O O v ru 24 Packet Pg. 83 I 7.1.a I Page 2 of 6 C TTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent SMEET' FUND (111) 1 SALARIES AND WAGES $ 1,154,552 $ 575,583 $ 863,754 $ 290,798 750/( 2 OVERTIME 38,400 30,960 29,541 8,859 770% 3 BENEFITS 440,911 282,152 357,506 83,405 810/( 4 UNIFORMS 6,000 4,341 4,404 1,596 730/( 5 SUPPLIES 263,000 193,663 162,556 100,444 620/( 6 SMALL EQUIPMENT 20,000 1,517 6,250 13,750 310/( 7 PROFESSIONAL SERVICES 23,210 16,803 11,470 11,740 490% 8 COMMUNICATIONS 4,500 5,549 5,549 (1,049) 1230/( 9 TRAVEL 1,000 - - 1,000 00/( 10 RENTAL/LEASE 304,730 242,671 255,096 49,634 840/( 11 INSURANCE 126,466 184,111 126,467 (1) 1000% 12 UTILITIES 273,730 196,653 203,784 69,946 740% 13 REPAIRS & MAINTENANCE 52,000 28,783 13,406 38,594 260/( 14 MISCELLANEOUS 8,000 3,692 6,642 1,358 830/( 15 BUILDINGS 25,000 - - 25,000 00/( 16 OTHERIMPROVEMENTS - - 165,353 (165,353) 00% 17 MACHINERY/EQUIPMENT - 21,382 - - 00/( 18 GENERAL OBLIGATION BOND PRINCIPAL 4,380 - - 4,380 00/( 19 INTEREST 300 185 149 151 5001( $ 2,746,179 $ 1,788,042 $ 2,211,925 $ 534,254 810% COMBINED STREErCONST/IMPROVE(112) 20 PROFESSIONAL SERVICES $ 3,817,980 $ 1,038,565 $ 1,579,055 $ 2,238,925 410/( 21 REPAIRS& MAINTENANCE 1,139,535 1,433 1,074,099 65,436 940/( 22 INTERFUND SUBSIDIES 172,650 - 21,388 151,262 120% 23 LAND 270,000 72,782 - 270,000 00/( 24 CONSTRUCTION PROJECTS 5,818,580 1,690,318 3,986,178 1,832,402 690/( 25 INTERGOVERNMENTAL LOANS 54,070 72,201 54,058 12 1000/( 26 INTEREST 880 1,230 869 11 990/( $ 11,273,695 $ 2,876,530 $ 6,715,649 $ 4,558,046 600% MUNIC IPAL ARTS AC Q UIS. FUND (117) 27 SUPPLIES $ 4,700 $ 966 $ 1,497 $ 3,203 320/( 28 SMALL EQUIPMENT 1,700 - - 1,700 00/( 29 PROFESSIONAL SERVICES 191,000 82,204 86,635 104,365 450/( 30 TRAVEL 80 - - 80 00/( 31 RENTAL/LEASE 3,000 32 2,968 10/( 32 REPAIRS & MAINTENANCE 300 - - 300 00/( 33 MISCELLANEOUS 6,600 2,619 5,160 1,440 780/( $ 207,380 $ 85,789 $ 93,323 $ 114,057 450% HO TE UMO TEL TAX REVENUE FUND (120) 34 PROFESSIONAL SERVICES $ 90,400 $ 54,846 $ 18,678 $ 71,722 210/( 35 MISCELLANEOUS 1,000 - - 1,000 00/( 36 INTERFUND SUBSIDIES 4,000 2,000 2,000 2,000 5001( $ 95,400 $ 56,846 $ 20,678 $ 74,722 220/( EMPLOYEEPARKING PERMIT FUND (121) 37 SUPPLIES $ 1,790 $ 740 $ 825 $ 965 460/( 38 PROFESSIONAL SERVICES 25,090 - - 25,090 00/( $ 26,880 $ 740 $ 825 $ 26,055 30/( YOUTH SCHOLARSHIP FUND (122) 39 SUPPLIES $ - $ 322 $ - $ - 00/( 40 MISCELLANEOUS 3,000 - (75) 3,075 -30% $ 3,000 $ 322 $ (75) $ 3,075 -30% TO URIS M PRO MO TIO NAL FUND/ARTS (123) 41 PROFESSIONAL SERVICES $ 28,500 $ 8,233 $ 11,950 $ 16,550 420/( $ 28,500 $ 8,233 $ 11,950 $ 16,550 420/( O a O w 9 0 C R C LL t C O 2 M tV O N L 4) O v ru 25 Packet Pg. 84 I 7.1.a I Page 3 of 6 C TTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISETAX 2 (125) 1 SUPPLIES $ - $ 16,925 $ $ - 00/( 2 PROFESSIONAL SERVICES 616,867 730,570 398,035 218,832 650/( 3 REPAIRS& MAINTENANCE 1,148,910 157,632 503,812 645,098 440% 4 INTERFUND SUBSIDIES 5,684 - - 5,684 00/( 5 LAND 200,000 - 77,753 122,247 390N 6 CONSTRUCTION PROJECTS 2,343,957 1,145,956 1,170,041 1,173,916 5001( $ 4,315,418 $ 2,051,083 $ 2,149,641 $ 2,165,777 5001( REAL ESTATE EXCISE TAXI (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 INTERFUND SUBSIDIES 10 LAND 11 CONSTRUCTION PROJECTS 12 GENERAL OBLIGATION BONDS 13 INTEREST 14 OTHER INTEREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 15 SALARIES AND WAGES 16 OVERTIME 17 BENEFIT S 18 SUPPLIES 19 SMALL EQUIPMENT 20 PROFESSIONAL SERVICES 21 RENTAL/LEASE 22 MISCELLANEOUS 23 INTERFUND SUBSIDIES C EMEYERY MAINTENANC UIMPRO VEVI ENT (130) 24 SALARIES AND WAGES 25 OVERTIME 26 BENEFIT S 27 UNIFORMS 28 SUPPLIES 29 SUPPLIES PURCHASED FOR INVENTORY/RESALE 30 PROFESSIONAL SERVICES 31 COMMUNICATIONS 32 TRAVEL 33 RENTAL/LEASE 34 UTILITIES 35 REPAIRS & MAINTENANCE 36 MISCELLANEOUS PARKS TRUSTFUND (136) 37 PROFESSIONAL SERVICES 38 INTERFUND SUBSIDIES CEMETERY MAINTENANCE TRUST FUND (137) 39 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 40 SUPPLIES 41 TRAVEL 42 MISCELLANEOUS BUSINESS IMPROVEVIEVTDISTRICTFUND (140) 43 SUPPLIES 44 PROFESSIONAL SERVICES 45 MISCELLANEOUS EDMONDS RESCUEPLAN FUND (142) 46 PROFESSIONAL SERVICES TREE FUND (143) 47 SUPPLIES 48 PROFESSIONAL SERVICES 49 LAND $ 292,065 $ 500,537 $ 305,797 $ (13,732) 1050% 578,340 16,897 186,028 392,312 320X 148,575 10,138 - 148,575 00/( 100,000 - 100,000 - 1000% 848,963 99,685 51,365 797,598 60X 155,470 - - 155,470 00/( 103,970 55,314 51,982 51,988 5001( - 980 700 (700) 00/( $ 2,227,383 $ 683,550 $ 695,873 $ 1,531,510 317% $ 241,455 $ $ 141,907 $ 99,548 590/( - 5,791 (5,791) 00/( 89,033 61,259 27,774 690% 146,000 83,495 42,683 103,317 290% 500 - - 500 00/( 56,500 - 56,500 00/( 17,510 14,592 2,918 830/( 600 - 348 252 580/( - 13,150 - - 00/( $ 551,598 $ 96,645 $ 266,579 $ 285,019 480N $ 172,817 $ 89,063 $ 117,558 $ 55,259 680% 3,500 832 2,233 1,267 640N 61,328 33,159 46,668 14,660 760% 1,000 - - 1,000 00/( 7,000 2,792 4,617 2,383 660% 20,000 19,401 22,385 (2,385) 1120% 4,200 1,150 3,248 952 770/( 1,700 1,436 1,440 261 850/( 500 - - 500 00/( 9,420 9,823 7,949 1,471 840/( 5,565 3,915 7,172 (1,607) 1290/( 500 3,536 - 500 00/( 4,000 3,981 8,372 (4,372) 2090/( $ 291,530 $ 169,088 $ 221,642 $ 69,888 760% $ 43,842 $ 2,687 $ - $ 43,842 00/( 172,220 - 161,439 10,781 940/( $ 216,062 $ 2,687 $ 161,439 $ 54,623 750% $ 50,000 $ $ $ 50,000 0°/ $ 50,000 $ $ $ 50,000 00/( $ 1,500 $ $ 173 $ 1,327 120/( 4,500 - 4,500 00/( 5,900 70 655 5,245 11% $ 11,900 $ 70 $ 828 $ 11,072 70N $ 4,091 $ 6,232 $ 13,045 $ (8,954) 3190/( 78,327 44,294 44,916 33,411 570% 6,157 1,578 1,843 4,314 300% 88,575 52,104 59,804 28,771 680/( $ 1,879,000 $ 689,835 $ 1,302,140 $ 576,860 690/( 1,879,000 689,835 1,302,140 576,860 690/( 1,000 $ $ $ 1,000 00/( 39,800 39,800 00/( 199,000 199,000 0% O iZ O C is C LL 21 t C O 2 M N 0 N L O O v ru Packet Pg. 85 1 I 7.1.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent 2012 LTGO DEBTSERVIC FUND (231) 1 GENERAL OBLIGATION BOND $ 235,000 $ - $ - $ 235,000 09 2 INTEREST 74,800 41,009 37,395 37,405 509 3 OTHER INTEREST & DEBT SERVICE COSTS - 481 350 (350) 09 $ 309,800 $ 41,489 $ 37,745 $ 272,055 129 PARKS CONSTRUCTION FUND (332) 4 INTERFUND SUBSIDIES 5 PROFESSIONAL SERVICES 6 CONSTRUCTION PROJECTS 7 GENERAL OBLIGATION BONDS 8 INTEREST WATER FUND (421) 9 SALARIES AND WAGES 10 OVERTIME 11 BENEFIT S 12 UNIFORMS 13 SUPPLIES 14 WATER PURCHASED FOR RESALE 15 SUPPLIES PURCHASED FOR INVENTORY/RESALE 16 SMALL EQUIPMENT 17 PROFESSIONAL SERVICES 18 COMMUNICATIONS 19 TRAVEL 20 EXCISE TAXES 21 RENTAL/LEASE 22 INSURANCE 23 UTILITIES 24 REPAIRS& MAINTENANCE 25 MISCELLANEOUS 26 INTERFUND SUBSIDIES 27 BUILDINGS 28 MACHINERY/EQUIPMENT 29 CONSTRUCTION PROJECTS 30 GENERAL OBLIGATION BONDS 31 REVENUE BONDS 32 INTERGOVERNMENTAL LOANS 33 INTEREST 34 OTHER INTEREST & DEBT SERVICE COSTS S TO RM FUND (422) 35 SALARIES AND WAGES 36 OVERTIME 37 BENEFITS 38 UNIFORMS 39 SUPPLIES 40 SMALL EQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATIONS 43 TRAVEL 44 EXCISE TAXES 45 RENTAL/LEASE 46 INSURANCE 47 UTILITES 48 REPAIR & MAINTENANCE 49 MISCELLANEOUS 50 INTERFUND SUBSIDIES 51 LAND 52 BUILDINGS 53 MACHINERY/EQUIPMENT 54 CONSTRUCTION PROJECTS 55 GENERAL OBLIGATION BONDS 56 REVENUE BONDS 57 INTERGOVERNMENTAL LOANS 58 INTEREST 59 OTHER INTEREST & DEBT SERVICE COSTS $ - $ 62,656 $ 675,000 $ (675,000) 09 1,352,620 804,535 141,867 1,210,753 109 805,377 4,032,650 1,056,621 (251,244) 1310 50,000 - - 50,000 09 l 47,650 26,059 23,825 23,825 509 0 $ 2,255,647 $ 4,925,900 $ 1,897,313 $ 358,334 849 M $ 1,205,783 $ 619,075 $ 819,050 $ 386,733 689 25 24,000 13,628 17,184 6,816 729 440,577 265,084 329,392 111,185 759 R 4,000 3,345 3,952 48 999 150,000 114,924 113,217 36,783 759 IL 2,398,000 1,655,358 1,762,088 635,912 739 �+ 180,000 136,806 131,943 48,057 739 13,500 3,796 7,363 6,137 559 C 2,256,928 765,711 1,191,786 1,065,142 539 35,000 26,602 29,903 5,097 859 200 - 462 (262) 2319 C 1,696,934 1,184,793 1,278,998 417,936 759 cV 202,496 125,117 162,692 39,804 809 y 225,380 122,359 225,379 1 1009 35,000 25,353 26,213 8,787 759 v 71,130 24,249 59,144 11,986 8M 0 123,600 158,096 212,808 (89,208) 646,370 194,533 189,888 456,482 299 t 12,500 - - 12,500 09 0 CL 10,000 10,044 5,943 4,057 599 4) 1,670,000 87,212 1,415,860 254,140 859 _ 2,940 - - 2,940 09 5 333,830 - - 333,830 09 C 25,840 25,839 25,839 1 1009 C 185,300 104,805 92,769 92,531 509 li - 868 444 (444) 09 A $ 11,949,308 $ 5,667,596 $ 8,102,317 $ 3,846,991 689 t $ 1,113,757 $ 628,363 $ 875,198 $ 238,559 799 26,000 11,044 9,957 16,043 389 398,973 262,722 314,961 84,012 799 6,500 6,040 5,433 1,067 849 46,000 42,227 24,661 21,339 549 4,000 985 1,713 2,287 4M 3,143,445 2,796,760 1,290,810 1,852,635 419 3,200 4,895 5,922 (2,722) 1859 4,300 1,982 - 4,300 09 499,658 584,110 606,877 (107,219) 1219 307,168 218,877 249,431 57,737 819 31,679 82,335 31,680 (1) 1009 10,500 11,579 12,282 (1,782) 1179 189,130 13,456 108,027 81,103 579 232,300 192,675 201,198 31,102 879 283,341 75,745 72,689 210,652 269 680,000 - - 680,000 09 25,000 - - 25,000 09 56,474 - 12,536 43,938 229 1,031,645 282,979 287,412 744,233 280 107,290 - - 107,290 09 160,870 - - 160,870 09 61,600 61,590 61,590 10 1009 103,070 61,859 55,231 47,839 549 - 383 193 (193) 09 $ 8,525,900 $ 5,340,606 $ 4,227,799 $ 4,298,101 509 27 Packet Pg. 86 I 7.1.a I Page 5 of 6 C TTY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 3,159,792 $ 1,510,216 $ 2,467,711 $ 692,081 789 2 OVERTIME 130,000 104,413 132,456 (2,456) 1029 3 BENEFITS 1,043,665 603,878 887,004 156,661 859 4 UNIFORMS 11,500 9,351 9,365 2,135 819 5 SUPPLIES 453,000 237,986 349,277 103,723 779 6 FUEL CONSUMED 20,000 - - 20,000 09 7 SUPPLIES PURCHASED FOR INV OR RESALE 5,000 - - 5,000 09 8 SMALL EQUIPMENT 83,900 115,019 8,735 75,165 109 9 PROFESSIONAL SERVICES 2,587,949 1,983,724 2,114,456 473,493 829 10 COMMUNICATIONS 48,000 37,377 40,896 7,104 859 11 TRAVEL 5,000 495 (111) 5,111 -29 12 EXCISE TAXES 1,026,360 907,781 1,037,867 (11,507) 1019 13 RENTAL/LEASE 344,978 264,247 277,887 67,091 819 14 INSURANCE 360,663 203,936 364,070 (3,407) 1019 15 UTILITIES 3,607,060 2,100,718 2,766,501 840,559 779 16 REPAIR&MAINTENANCE 728,630 742,190 464,722 263,908 649 17 MISCELLANEOUS 138,350 202,277 302,934 (164,584) 2199 18 INTERFUND SUBSIDIES 1,588,089 1,175,403 432,735 1,155,354 279 19 BUILDINGS 12,500 - - 12,500 09 20 MACHINERY/EQUIPMENT - 68,126 - - 09 21 CONSTRUCTION PROJECTS 2,976,163 1,989,039 763,225 2,212,938 269 22 GENERAL OBLIGATION BONDS 129,820 - - 129,820 09 23 REVENUE BONDS 55,310 - - 55,310 09 24 INTERGOVERNMENTAL LOANS 104,000 174,591 103,986 14 1009 25 INTEREST 353,270 182,515 177,781 175,489 509 26 OTHER INT EREST & DEBT SERVICE COSTS - 5,657 4,582 (4,582) 09 $ 18,972,999 $ 12,618,940 $ 12,706,079 $ 6,266,920 679 BOND RESERVE FUND (424) 27 REVENUE BONDS $ 840,010 $ - $ - $ 840,010 09 28 INTEREST 1,149,810 589,342 574,892 574,918 509 $ 1,989,820 $ 589,342 $ 574,892 $ 1,414,928 299 u 28 Packet Pg. 87 7.1.a Page 6 of 6 C ITY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 395,171 $ 226,611 $ 320,343 $ 74,828 819 2 OVERTIME 2,000 2,598 2,619 (619) 1319 3 BENEFITS 132,345 80,046 105,615 26,730 809 4 UNIFORMS 1,500 1,006 1,871 (371) 1259 5 SUPPLIES 149,120 75,991 101,211 47,909 689 6 FUEL CONSUMED 1,000 - - 1,000 09 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 458,880 309,121 249,623 209,257 549 8 SMALL EQUIPMENT 58,000 3,264 8,104 49,896 149 9 PROFESSIONAL SERVICES 46,750 1,208 1,214 45,536 39 10 COMMUNICATIONS 3,000 1,771 2,774 226 929 11 TRAVEL 1,000 - 1,870 (870) 1879 12 RENTAL/LEASE 17,470 8,676 13,962 3,508 809 13 INSURANCE 50,178 51,903 52,373 (2,195) 1049 14 UTILITIES 14,000 14,762 16,679 (2,679) 1199 15 REPAIRS& MAINTENANCE 60,000 65,270 49,129 10,871 829 16 MISCELLANEOUS 12,000 7,150 9,297 2,703 779 17 MACHINERY/EQUIPMENT 3,564,411 290,501 1,741,019 1,823,392 499 $ 4,966,825 $ 1,139,877 $ 2,677,705 $ 2,289,120 549 TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 657,771 $ 280,464 $ 476,454 $ 181,317 729 19 OVERTIME 2,000 1,286 270 1,730 139 20 BENEFITS 191,954 105,394 171,071 20,883 899 21 SUPPLIES 5,000 6,110 6,164 (1,164) 12M 22 SMALL EQUIPMENT 181,800 59,900 109,970 71,830 609 23 PROFESSIONAL SERVICES 61,860 32,054 38,180 23,680 629 24 COMMUNICATIONS 58,770 55,392 61,408 (2,638) 1049 25 TRAVEL 1,500 296 - 1,500 09 26 RENTAL/LEASE 4,640 3,717 1,367 3,273 299 27 REPAIRS& MAINTENANCE 666,729 417,117 630,201 36,528 959 28 MISCELLANEOUS 55,600 3,583 10,298 45,302 199 29 MACHINERY/EQUIPMENT 56,000 251,887 13,060 42,940 2M $ 1,943,624 $ 1,217,201 $ 1,518,443 $ 425,181 789 TOTAL EXPENDITURE ALL FUNDS $ 140,855,817 $ 79,089,467 $ 93,822,768 $ 47,033,049 679 u 29 Packet Pg. 88 Page 1 of 1 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPART MENTAL POLICE SERVICES SATELLITE OFFICE COMMUNITY SERVICES/ECONOMIC DEV PLANNING& DEVELOPMENT HUMAN SERVICES PROGRAM PARKS & RECREATION PUBLIC WORKS FACILITIES MAINTENANCE % Spent $ 486,719 $ 278,828 $ 348,675 $ 138,044 72% 505,239 297,281 321,038 184,201 64% 1,297,746 760,678 774,485 523,261 60% 1,827,709 1,009,961 1,213,326 614,384 66% 2,502,670 1,768,741 2,150,254 352,416 86% 0 O CL 1,161,780 788,707 788,660 373,120 68% � 18,488,589 11,393,678 13,998,873 4,489,716 76% is v 14,826,373 10,432,886 11,878,556 2,947,817 80% C 230,681 72,086 106,830 123,851 46% IL 21 1,312,555 518,930 1,079,290 233,265 82% t 5,246,507 3,009,709 3,191,421 2,055,086 61% 5 C O 2 347,982 126,868 213,410 134,572 61% m 6,575,662 3,830,200 4,977,108 1,598,554 76% N N 4,283,090 2,558,833 3,305,713 977,377 77% L � O 4,877,452 1,910,071 3,067,071 1,810,381 63% v O $ 63,970,754 $ 38,757,457 $ 47,414,711 $ 16,556,043 74% a.i C ITY O F EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2023 Amended Budget 10/31/2022 Expenditures 10/31/2023 Expenditures Amount Remaining %Spent WATER UTILITYFUND $ 11,949,308 $ 5,667,596 $ 8,102,317 $ 3,846,991 68% STORM UTILITY FUND 8,525,900 5,340,606 4,227,799 4,298,101 50% SEWER/WWTP UTILITY FUND 18,972,999 12,618,940 12,706,079 6,266,920 67% BOND RESERVE FUND 1,989,820 589,342 574,892 1,414,928 29% $ 41,438,027 $ 24,216,483 $ 25,611,088 $ 15,826,939 62% 30 Packet Pg. 89 I 7.1.a I Page 1 of 2 C ITY O F FAMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2023 Amended Budget 10/31/2022 Expenditures 10/31/2023 Expenditures Amount Remaining %Spent C TFY C O UNC IL SALARIES AND WAGES $ 219,276 $ 156,583 $ 182,183 $ 37,093 83% BENEFITS 103,845 77,754 84,276 19,569 81% SUPPLIES 11,000 2,071 1,758 9,242 16% SERVICES 152,598 42,420 80,457 72,141 53% $ 486,719 $ 278,828 $ 348,675 $ 138,044 72% OFFICEOFMAYOR SALARIES AND WAGES $ 282,988 $ 207,124 $ 216,346 $ 66,642 76% BENEFITS 90,087 71,118 74,168 15,919 82% SUPPLIES 1,500 1,765 1,157 343 77% SERVICES 130,664 17,275 29,368 101,296 22% $ 505,239 $ 297,281 $ 321,038 $ 184,201 64% HUMAN RESOURCES SALARIES AND WAGES $ 782,258 $ 399,039 $ 433,930 $ 348,328 55% BENEFITS 243,609 132,135 161,241 82,368 66% SUPPLIES 13,600 1,268 3,526 10,074 26% SERVICES 258,279 228,235 175,788 82,491 68% $ 1,297,746 $ 760,678 $ 774,485 $ 523,261 60% MUNIC IPAL C O URT SALARIES AND WAGES $ 1,234,740 $ 645,909 $ 806,966 $ 427,774 65% BENEFITS 345,764 202,090 248,189 97,575 72% SUPPLIES 23,048 7,763 8,802 14,246 38% SERVICES 224,157 154,200 149,369 74,788 67% $ 1,827,709 $ 1,009,961 $ 1,213,326 $ 614,384 66% ADMINIS TRATIVE S ERVIC ES SALARIES AND WAGES $ 1,601,894 $ 1,080,698 $ 1,386,325 $ 215,569 87% BENEFITS 465,703 337,212 400,831 64,872 86% SUPPLIES 13,000 8,882 8,019 4,981 62% SERVICES 422,073 341,948 355,078 66,995 84% $ 2,502,670 $ 1,768,741 $ 2,150,254 $ 352,416 86% C 1TY ATTORNEY SERVICES $ 1,161,780 $ 788,707 $ 788,660 $ 373,120 68% $ 1,161,780 $ 788,707 $ 788,660 $ 373,120 68% NON -DEPARTMENTAL SALARIES AND WAGES $ 101,750 $ - $ - $ 101,750 0% BENEFITS 239,583 102,592 95,020 144,563 40% SUPPLIES 5,000 - - 5,000 0% SERVICES 16,426,684 10,626,081 12,801,598 3,625,086 78% INTERFUND SUBSIDIES 1,391,982 592,500 1,036,522 355,460 74% DEBT SERVICE - PRINCIPAL 191,620 - - 191,620 0% DEBT SERVICE - INTEREST 131,970 72,505 65,733 66,237 50% $ 18,488,589 $ 11,393,678 $ 13,998,873 $ 4,489,716 76% PO LIC E SE RVIC ES SALARIES AND WAGES $ 9,366,760 $ 6,683,170 $ 7,408,261 $ 1,958,499 79% BENEFITS 3,280,628 2,340,647 2,605,665 674,963 79% SUPPLIES 342,941 228,908 228,904 114,037 67% SERVICES 1,786,044 1,052,207 1,562,185 223,859 87% DEBT SERVICE - PRINCIPAL 50,000 - - 50,000 0% MACHINERY/EQUIPMENT - 127,953 73,540 (73,540) 0% $ 14,826,373 $ 10,432,886 $ 11,878,556 $ 2,947,817 80% SATELLITE O FFIC E SALARIES AND WAGES $ 38,537 $ 7,246 $ 36,400 $ 2,137 94% BENEFITS 7,298 1,375 20,794 (13,496) 285% SUPPLIES 17,000 11,057 226 16,774 1% SERVICES 167,846 52,409 49,410 118,436 29% $ 230,681 $ 72,086 $ 106,830 $ 123,851 46% O CL 9 0 C R C LL t C O 2 M N 0 N L 4) O v u 31 Packet Pg. 90 1 Page 2 of 2 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2023 Amended 10/31/2022 10/31/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent C O MMUNITY S ERVIC ES/EC O N DEV. SALARIES AND WAGES $ 613,413 $ 234,619 $ 544,609 $ 68,804 89% BENEFITS 165,783 68,858 137,322 28,461 83% SUPPLIES 4,075 561 1,144 2,931 28% SERVICES 529,284 214,892 396,216 133,068 75% $ 1,312,555 $ 518,930 $ 1,079,290 $ 233,265 82% PLANNING & DEVELOPMENT SALARIES AND WAGES $ 2,392,581 $ 1,701,066 $ 1,960,635 $ 431,946 82% BENEFITS 779,673 584,157 696,962 82,711 89% SUPPLIES 23,400 8,631 13,716 9,684 59% SERVICES 2,050,853 715,855 520,108 1,530,745 25% $ 5,246,507 $ 3,009,709 $ 3,191,421 $ 2,055,086 61% HUMAN SERVICES PROGRAM SALARIES AND WAGES $ 121,292 $ 61,619 $ 92,900 $ 28,392 77% BENEFITS 33,190 17,406 28,556 4,634 86% SUPPLIES 15,000 2,434 3,638 11,362 24% SERVICES 178,500 39,801 88,315 90,185 49% MACHINERY/EQUIPMENT - 5,608 - - 0% 347,982 126,868 213,410 134,572 61% PARKS & RECREATION SALARIES AND WAGES $ 3,269,091 $ 2,009,685 $ 2,489,560 $ 779,531 76% BENEFITS 1,074,929 687,522 871,983 202,946 81% SUPPLIES 468,900 208,376 343,726 125,174 73% SERVICES 1,672,742 924,616 1,120,508 552,234 67% MACHINERY/EQUIPMENT 90,000 - 151,331 (61,331) 168% $ 6,575,662 $ 3,830,200 $ 4,977,108 $ 1,598,554 76% PUBLIC WORKS ADMINISTRATION SALARIES AND WAGES $ 409,900 $ 123,065 $ 360,424 $ 49,476 88% BENEFITS 150,075 61,199 108,577 41,498 72% SUPPLIES 9,600 3,680 10,541 (941) 110% SERVICES 98,006 69,179 76,673 21,333 78% $ 667,581 $ 257,124 $ 556,215 $ 111,366 83% FACILITIES MAINTENANCE SALARIES AND WAGES 1,287,006 728,982 1,051,404 235,602 82% BENEFITS 462,021 294,604 397,161 64,860 86% SUPPLIES 128,000 69,364 95,002.52 32,997 74% SERVICES 1,359,860 736,005 1,033,665 326,195 76% MACHINERY/EQUIPMENT 1,640,565 81,116 489,839 1,150,726 30% $ 4,877,452 $ 1,910,071 $ 3,067,071 $ 1,810,381 63% ENGINEERING SALARIES AND WAGES $ 2,395,963 $ 1,546,189 $ 1,844,501 $ 551,462 77% BENEFITS 812,924 567,550 642,874 170,050 79% SUPPLIES 2,200 896 3,375 (1,175) 153% SERVICES 404,422 187,075 258,749 145,673 64% $ 3,615,509 $ 2,301,709 $ 2,749,498 $ 866,011 76% TOTAL GENERAL FUND EXPENDITURES $ 63,970,754 $ 38,757,457 $ 47,414,711 $ 16,556,043 74% O a O 2 C M C LL 21 t C O 2 Cl) N O N L 4) M O .r v u 32 Packet Pg. 91 7.1.a GENERAL FUND OVERVIEW BALANCES CHANGE IN FUND BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- & SUBFUNDS 10/31 /2023 10/31 /2023 Q3 YTD Fund Balance Cash Balance 001-General Fund $ 6,153,322 $ 3,439,306 $ (4,890,656) $ (5,749,633, 009-Leoff-Medical Ins. Reserve 39,504 55,456 (108,590) (177,360 0 011-Risk Management Reserve Fund - - (25,000) (25,000 012-Contingency Reserve Fund 2,228,672 2,228,672 - 446,522 014-Historic Preservation Gift Fund 11,701 11,701 - - 016-Building Maintenance 3,972,935 4,116,210 (103,201) (323,669; LL 017 - Marsh Restoration & Preservation 853,595 853,595 3,829 3,829 >, 018 - Edmonds Homelessness Response Fd 200,000 200,000 - - s 019 - Opioid Response Fund 49,007 - - - 0 Total General Fund & Subfunds $ 13,508,735 $ 10,904,940 $ (5,123,618) $ (5,825,311 N 0 N L d *$8,914,686 of the fund balance in Fund 001 added to the $2,228,672 balance in Fund 012, represent the required w 20% operating reserve. p There are no interfund loans outstanding at this time. 0 a� GOVERNMENTAL FUNDS OVERVIEW LL 21 0 2 M N BALANCES CHANGE IN FUND BALANCES N L GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- s 0 FUNDS 10/31 /2023 10/31 /2023 Q3 YTD Fund Balance Cash Balance O r c General Fund & Subfunds $ 13,508,735 $ 10,904,940 $ (5,123,618) $ (5,825,311 d Special Revenue 15,290,987 21,526,573 (677,917) (908,762 s ca Capital Projects - Fund 332 383,844 268,865 691,038 176,162 Q Total Governmental Funds $ 29,183,566 $ 32,700,378 $ (5,110,497) $ (6,557,912 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 33 Packet Pg. 92 7.1.a SPECIAL REVENUE FUNDS OVERVIEW BALANCES CHANGE IN FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- SPECIAL REVENUE 10/31/2023 10/31/2023 Q3 YTD Fund Balance Cash Balance 104 - Drug Enforcement Fund $ 36,922 $ 40,061 (31,900) $ (30,648 111 - Street Fund (227,540) (168,655) (140,571) (636,225; o 112 - Combined Street Const/Improve 3,038,397 648,374 (485,000) 598,892 CL m 117 - Municipal Arts Acquis. Fund 617,084 647,363 16,366 (17,804 120 - Hotel/Motel Tax Revenue Fund 175,239 165,913 30,908 80,375 2 121 - Employee Parking Permit Fund 89,478 92,958 961 14,446 122 -Youth Scholarship Fund 16,761 17,467 1,352 1,553 123-Tourism Promotional Fund/Arts 138,935 138,909 9,305 23,764 125 - Real Estate Tax 2,317,740 2,684,244 58,739 (899,275; r 126 - Real Estate Excise Tax 1 ' 4,544,425 4,872,566 354,715 594,445 p 127 - Gifts Catalog Fund 2,997,869 3,139,972 19,452 (65,923 130- Cemetery Mai ntenance/Improvement 221,881 236,983 (22,146) (46,289 c 136 - Parks Trust Fund (7,497) - (161,439) (168,935, N 137- Cemetery Maintenance Trust Fund 1,150,421 1,201,594 19,026 47,121 138- Sister CityCommission 22,111 23,034 114 2,217 w 140 -Business Improvement Disrict 54,449 54,449 (10,144) 14,665 p 141 -Affordable and Supportive Housing Fd 290,967 283,328 26,296 56,401 v 142 - Edmonds Rescue Plan Fund (418,782) 7,205,390 (366,841) (483,370, o 143 -Tree Fund 232,127 242,623 2,891 5,827 CL a) Total Special Revenue $ 15,290,987 $ 21,526,573 $ (677,917) $ (908,762 *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $1,000,000 for the purchase of Open Space. ii ENTERPRISE FUNDS OVERVIEW '' 0 2 M N O N BALANCES CHANGE IN FUND BALANCES s ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 10/31/2023 10/31/2023 Q3 YTD O Fund Balance Cash Balance = d E 421 -Water Utility Fund $ 33,339,238 $ 10,286,759 $ 194,550 $ 1,450,615 422 -Storm Utility Fund * 20,335,497 7,471,840 1,011,232 2,263,764 Q 423 - Sewer/WWTP Utility Fund 65,077,894 17,105,969 16,276 2,078,560 424 - Bond Reserve Fund 858,570 858,570 4,680 14,609 411 -Combined Utility Operation 120,420 163,335 41,550 120,420 Total Enterprise Funds $ 119,731,619 $ 35,886,474 $ 1,268,288 $ 5,927,968 *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 93 7.1.a SUMMARY OVERVIEW BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- CITY-WIDE 10/31/2023 10/31/2023 Q3 YTD Fund Balance Cash Balance Governmental Funds $ 29,183,566 $ 32,700,378 $ (5,110,497) $ (6,557,912 Enterprise Funds 119,731,619 35,886,474 1,268,288 5,927,968 0 Internal Services Fund 9,861,507 5,465,779 (230,970) (496,796; a Total City-wide Total $ 158,776,692 $ 74,052,631 $ (4,073,179) $ (1,126,740 is .v c ca c ii 21 s r INTERNAL SERVICE FUNDS OVERVIEW o 2 M N O N L d 0 W+ c.i BALANCES CHANGE IN FUND BALANCES 0 INTERNAL SERVICE ---- ACTUAL ---- ---- ACTUAL ---- 0 a FUNDS 10/31/2023 10/31/2023 Q3 YTD Fund Balance Cash Balance c 511 -Equipment Rental Fund $ 9,089,750 $ 5,005,088 $ (304,312) $ (306,051 L 512-Technology Rental Fund 771,757 460,691 73,341.94 (190,745, >+ t Total Internal Service Funds $ 9,861,507 $ 5,465,779 $ (230,970) $ (496,796 _ 0 M N O N L w+ ci O w+ C d E t <.i rt+ y.+ Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 94 7.2 City Council Agenda Item Meeting Date: 01/16/2024 November 2023 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Received for Filing Narrative November 2023 Monthly Financial Report Attachments: November 2023 Monthly Financial Report Packet Pg. 95 I 7.2.a I U~ O-v EDP � d 1)7c 10V CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT NOVEMBER 2023 Packet Pg. 96 1 I 7.2.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of November 30, 2023 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate O Kent WA Bonds 286,648 0.00 250,000 250,000 12/01/23 5.00% d First Financial - Waterfront Center CD 245,000 0.08 245,000 245,000 12/28/23 1.49% FHLB Bonds 2,004,464 0.13 2,000,000 1,997,777 01/16/24 4.81% .O 3 FHLB Bonds 954,866 0.36 1,000,000 981,419 04/10/24 0.35% FM Bonds 996,082 0.55 1,000,000 986,044 06/17/24 2.80% _ LL FNMA Bonds 992,693 0.59 1,000,000 979,661 07/02/24 1.75% FFCB Bonds 1,960,906 0.79 2,000,000 1,973,823 09/13/24 3.50% r FHLB Bonds 950,774 0.97 1,000,000 959,072 11/18/24 0.90% 0 O Spokane County WA Bonds 207,260 1.01 200,000 194,084 12/01/24 2.10% M FHLMC Bonds 974,798 1.28 1,000,000 984,054 03/13/25 3.75% C Farmer Mac Bonds 1,995,088 1.38 2,000,000 1,979,116 04/17/25 4.25% N FHLB Bonds 969,524 1.66 1,000,000 981,276 07/28/25 3.60% L 0) US Treasury Note Note 964,597 1.71 1,000,000 973,008 08/15/25 3.13% O FFCB Bonds 1,982,692 2.02 2,000,000 1,977,107 12/08/25 4.13% > O Farmer Mac Bonds 1,994,172 2.18 2,000,000 1,971,770 02/02/26 3.95% ? FHLMC Bonds 993,661 2.64 1,115,000 1,010,637 07/22/26 0.83% Farmer ac M Bonds 2,057,309 2.97 2,305,000 2,090,879 11/17/26 1.15% O Q O First Financial - ECA CD 2,803,516 3.96 2,803,516 2,803,516 11/15/27 2.96% TOTAL SECURITIES 23,334,050 1.35 23,918,516 23,338,243 Washington State Local Gov't Investment Pool 20,353,886 20,353,886 Demand 5.44% Snohomish County Local Gov't Investment Pool 23,919,663 23,919,663 Demand 2.88% TOTAL PORTFOLIO $ 68,192,064 $ 67,611,791 Kent Issuer Diversification Fi rst WA, Financial- 1% CD, 13% N4 okane Farmer County Mac, 26% WA, 1% FFCB, 17% FHLMC, 9% FHLB, 21% Cash and Investment Balances Checking, (in $ Millions) _$4 74 7% Bonds, $19.87, State LGIP, 27% $20.35 , 28% Note, $1.00, 1% County CD's, LGIP, $3.05 , $23.92 , 4% 33% 1 Packet Pg. 97 1 INVESTMENT PORTFOLIO SUMMARY I 7.2.a I Annual Interest Income $1,517,098 Packet Pg. 98 1 GENERAL FUND SUMMARY I 7.2.a I General Fund Revenues and Expenses (Rolling 24 months) — — — General Fund Revenues General Fund Expenses 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 — 1,000,000 December March 12,000,000 10,000, 000 8,000,000 6,000,000 4,000,000 2,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 51000,000 4,000,000 3,000, 000 2,000,000 1,000, 000 June September December March June September General Fund Tax Revenue (2017 through 2022 — — — Sales Tax Property Tax EMS Tax Other Taxes 2017 2018 Sales Tax 2019 2020 2021 2022 General Fund Tax Revenue (2023 YTD) 1 n,�n�.949 1 ��w Property Tax EMS Tax Other Taxes F 0 a m c R c ii t c 0 M N O N L d E 0 Z 3 Packet Pg. 99 I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2023 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 2,843,094 $ 2,843,094 $ 2,320,252 -18.39% February 5,636,382 2,793,288 4,920,100 -12.71% March 8,487,993 2,851,611 8,150,445 -3.98% April 12,010,212 3,522,219 16,689,365 38.96% May 22,451,612 10,441,400 21,615,550 -3.72% June 25,498,180 3,046,568 23,772,230 -6.77% July 28,462,795 2,964,616 27,008,084 -5.11% August 31,857,014 3,394,219 30,494,023 -4.28% September 34,651,707 2,794,693 33,627,848 -2.95% October 39,245,890 4,594,183 41,665,078 6.16% November 49,438,148 10,192,259 46,406,295 -6.13% December 52,558,830 3,120,682 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2023 Real Estate Excise Tax 1 & 2 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 343,196 $ 343,196 $ 151,084 -55.98% February 564,002 220,806 270,799 -51.99% March 914,189 350,187 521,829 -42.92% April 1,199,839 285,649 745,931 -37.83% May 1,552,936 353,097 1,053,507 -32.16% June 1,933,322 380,387 1,272,041 -34.20% July 2,318,897 385,574 1,582,268 -31.77% August 2,728,590 409,693 1,854,598 -32.03% September 3,157,962 429,373 2,189,986 -30.65% October 3,549,820 391,858 2,358,575 -33.56% November 3,941,307 391,487 2,552,056 -35.25% December 4,400,000 458,693 Real Estate Excise Tax 1 & 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. O IZ O !C C M C LL 21 L C O 2 CI) N O N L d E O z 4 Packet Pg. 100 SALES TAX SUMMARY I 7.2.a I Sales Tax Analysis By Category Current Period: November 2023 Year -to -Date Total $10,660,200 Automotive Repair, $239,901 Amusement & Recreation, $85,853 Construction Health & Personal Business Services, Accornniodation, Trade, Care. $78.499 _ S1.098.437 $47,358 $1,746,119 Clothing and Accessories, $324,631 Communications, $232,526 Wholesale Trade, $310,114 Misc Retail, $1,942,050 C,acnline M Retail Automotive, Manufacturing, Others, $286,202 Eating & Drinking, $119,520 $1,267,885 Annual Sales Tax Revenue 12,000,000 1 $10,302,518 10,000, 000 $7,395,114 $8,406,296 $8,452,715 $8,317,046 8,000, 000 6,000, 000 4,000, 000 2,000, 000 0 2017 2018 2019 2020 2021 I Food Stores, $357,877 7 $10,660,200 2022 YTD 2023 F 0 20 R _ t _ 0 2 M N 0 N L d E a� 0 z 5 Packet Pg. iv i I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2023 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 911,577 $ 911,577 $ 879,231 -3.55% February 1,999,408 1,087,831 1,908,832 -4.53% March 2,854,859 855,451 2,781,110 -2.58% April 3,643,225 788,366 3,621,184 -0.60% May 4,624,484 981,259 4,607,308 -0.37% June 5,567,972 943,488 5,538,698 -0.53% July 6,580,085 1,012,114 6,542,037 -0.58% August 7,669,335 1,089,249 7,597,605 -0.94% September 8,683,583 1,014,248 8,581,012 -1.18% October 9,768,647 1,085,064 9,602,316 -1.70% November 10,864,900 1,096,253 10,660,200 -1.88% December 11,900,000 1,035,100 Sales and Use Tax 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —P— Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Real Personal/Property Tax 2023 Real Personal/Property Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 49,915 $ 49,915 $ 26,466 -46.98% February 78,108 28,192 147,332 88.63% March 375,054 296,947 824,405 119.81% April 912,236 537,182 4,885,632 435.57% May 5,909,096 4,996,860 5,742,964 -2.81% June 6,029,957 120,861 5,794,100 -3.91% July 6,148,773 118,816 5,817,644 -5.39% August 6,198,768 49,995 5,868,802 -5.32% September 6,260,415 61,647 6,034,775 -3.60% October 6,466,132 205,717 9,911,687 53.29% November 11,227,156 4,761,024 10,603,949 -5.55% December 11,327,000 99,844 Real Pe rs onaMope rty Tax 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 102 I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -Water Utility Tax 2023 Water Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 86,205 $ 86,205 86,092 -0.13% February 146,468 60,263 143,978 -1.70% March 232,107 85,639 221,845 -4.42% April 288,835 56,728 279,282 -3.31% May 373,578 84,744 363,282 -2.76% June 439,121 65,542 431,287 -1.78% July 541,031 101,910 543,193 0.40% August 629,368 88,337 633,755 0.70% September 748,356 118,987 752,727 0.58% October 835,253 86,898 835,975 0.09% November 933,046 97,793 926,022 -0.75% December 993,712 60,666 Water Utility Tax 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --P-- Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Revenue Summary -Sewer Utility Tax 2023 Sewer Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 95,852 $ 95,852 $ 89,935 -6.17% February 174,661 78,808 166,439 -4.71% March 269,654 94,993 256,368 -4.93% April 348,626 78,972 333,172 -4.43% May 444,771 96,145 424,703 -4.51% June 523,850 79,080 501,909 -4.19% July 620,193 96,343 596,420 -3.83% August 699,682 79,489 673,646 -3.72% September 799,189 99,507 768,545 -3.83% October 879,620 80,432 846,310 -3.79% November 976,901 97,281 939,080 -3.87% December 1,055,821 78,920 Sewer Utility Tax 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC - Current Yeaz Budget --&-- Prior Year *The monthly budget forecast columns are based on a five-year average. 7 Packet Pg. 103 I 7.2.a I City of'Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2023 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 898,592 $ 898,592 $ 860,924 -4.19% February 1,526,893 628,301 1,439,675 -5.71% March 2,419,579 892,685 2,218,275 -8.32% April 3,010,919 591,341 2,792,540 -7.25% May 3,894,276 883,356 3,632,474 -6.72% June 4,577,455 683,180 4,312,420 -5.79% July 5,644,291 1,066,835 5,431,418 -3.77% August 6,565,058 920,767 6,336,928 -3.47% September 7,805,695 1,240,637 7,526,584 -3.58% October 8,711,524 905,829 8,358,957 -4.05% November 9,730,927 1,019,403 9,259,364 -4.85% December 10,363,937 633,010 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2023 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 484,003 $ 484,003 $ 417,703 -13.70% February 1,535,452 1,051,449 1,359,827 -11.44% March 2,020,122 484,671 1,794,224 -11.18% April 2,451,545 431,422 2,181,313 -11.02% May 2,936,868 485,323 2,616,433 -10.91% June 3,368,111 431,243 3,004,165 -10.81% July 3,844,019 475,908 3,441,481 -10.47% August 4,895,662 1,051,643 4,390,758 -10.31% September 5,380,996 485,335 4,827,751 -10.28% October 5,812,621 431,625 5,215,008 -10.28% November 6,298,011 485,390 5,652,608 -10.25% December 6,714,303 416,292 Storm Water Sales 0 I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O a 4) !C C M C M 21 L C O 2 CI) N O N L d E O z g Packet Pg. 104 I 7.2.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2023 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 958,430 $ 958,430 $ 900,021 -6.09% February 1,745,646 787,217 1,665,119 -4.61% March 2,695,497 949,850 2,565,291 -4.83% April 3,484,346 788,849 3,333,389 -4.33% May 4,445,696 961,351 4,249,590 -4.41% June 5,235,623 789,927 5,021,702 -4.09% July 6,198,081 962,458 5,967,694 -3.72% August 6,992,099 794,018 6,740,009 -3.61% September 7,987,044 994,945 7,689,885 -3.72% October 8,790,485 803,441 8,467,595 -3.67% November 9,763,192 972,707 9,396,183 -3.76% December 10,551,011 787,819 Unmeter Sewer Sales I L,000,UUU 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 9907 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*---Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. F O Q d R C f4 C LL t r C O 2 M N O N L d E O Z 9 Packet Pg. 105 I 7.2.a I City ofEdmonds, WA Monthly Expenditure Report -General Fund 2023 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 6,137,826 $ 6,137,826 $ 4,868,760 -20.68% February 11,064,571 4,926,745 10,063,682 -9.05% March 15,921,618 4,857,047 14,793,075 -7.09% April 20,583,943 4,662,325 18,985,494 -7.77% May 25,612,342 5,028,399 23,497,459 -8.26% June 31,411,865 5,799,523 28,704,022 -8.62% July 36,363,006 4,951,141 33,359,621 -8.26% August 41,130,318 4,767,313 38,672,822 -5.97% September 46,432,507 5,302,189 43,450,297 -6.42% October 51,692,989 5,260,482 47,414,711 -8.28% November 57,566,174 5,873,185 54,482,142 -5.36% December 63,970,754 6,404,580 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2023 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,703,415 $ 2,703,415 $ 1,642,894 -39.23% February 4,120,779 1,417,364 3,380,586 -17.96% March 5,420,914 1,300,136 4,986,307 -8.02% April 6,544,202 1,123,288 6,091,521 -6.92% May 7,951,492 1,407,290 7,245,913 -8.87% June 10,036,224 2,084,733 9,392,113 -6.42% July 11,274,698 1,238,474 10,555,304 -6.38% August 12,335,881 1,061,182 12,600,704 2.15% September 13,768,928 1,433,047 13,727,753 -0.30% October 15,093,355 1,324,427 13,998,873 -7.25% November 16,728,866 1,635,512 17,150,215 2.52% December 18,488,589 1,759,723 Non -Departmental 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 le- 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 10 Packet Pg. 106 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2023 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 31,587 $ 31,587 $ 33,649 6.53% February 65,597 34,010 71,252 8.62% March 104,151 38,554 108,460 4.14% April 141,020 36,870 142,437 1.00% May 188,108 47,087 180,396 -4.10% June 237,876 49,768 208,152 -12.50% July 275,165 37,290 249,010 -9.51% August 325,994 50,829 283,971 -12.89% September 365,198 39,203 319,066 -12.63% October 398,695 33,497 348,675 -12.55% November 440,782 42,088 390,805 -11.34% December 486,719 45,937 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2023 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 41,345 $ 41,345 $ 32,343 -21.77% February 84,589 43,243 63,133 -25.37% March 126,357 41,768 101,671 -19.54% April 168,957 42,600 133,210 -21.16% May 210,634 41,677 164,114 -22.09% June 251,812 41,178 195,229 -22.47% July 293,809 41,997 229,429 -21.91% August 335,446 41,636 259,788 -22.55% September 377,299 41,854 290,606 -22.98% October 418,301 41,002 321,038 -23.25% November 461,679 43,378 354,414 -23.23% December 505,239 43,560 *The monthly budget forecast columns are based on a five-year average. O Q !C C M C_ LL 21 L C O 2 t'7 N O N L d E O z 11 Packet Pg. 107 1 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2023 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 115,695 $ 115,695 $ 93,116 -19.52% February 219,840 104,145 164,590 -25.13% March 315,272 95,432 230,737 -26.81% April 415,812 100,540 296,057 -28.80% May 516,054 100,242 367,942 -28.70% June 651,834 135,780 455,291 -30.15% July 741,246 89,412 531,164 -28.34% August 839,112 97,865 605,627 -27.83% September 944,153 105,041 694,844 -26.41% October 1,042,607 98,454 774,485 -25.72% November 1,156,556 113,949 876,005 -24.26% December 1,297,746 141,190 Human Resources 1,300,000 11200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -"--Current Year Budget -Prior Year City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2023 Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 135,694 $ 135,694 $ 114,975 -15.27% February 273,214 137,520 231,321 -15.33% March 414,829 141,615 352,625 -15.00% April 558,136 143,307 476,351 -14.65% May 711,840 153,704 611,186 -14.14% June 853,118 141,278 726,808 -14.81% July 997,788 144,670 855,668 -14.24% August 1,159,264 161,476 980,820 -15.39% September 1,307,192 147,929 1,097,393 -16.05% October 1,460,910 153,718 1,213,326 -16.95% November 1,645,269 184,359 1,343,740 -18.33% December 1,827,709 182,440 *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 108 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2023 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 82,768 $ 82,768 $ 84,200 1.73% February 173,748 90,980 172,586 -0.67% March 267,297 93,549 263,059 -1.59% April 356,785 89,487 362,832 1.70% May 449,350 92,565 470,437 4.69% June 543,530 94,180 599,614 10.32% July 642,047 98,517 718,488 11.91% August 759,375 117,328 872,904 14.95% September 869,058 109,683 962,363 10.74% October 983,298 114,241 1,079,290 9.76% November 1,129,896 146,598 1,185,309 4.90% December 1,312,555 182,659 Community Services/Economic Development 1,400,000 11300,000 11200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. O !Z !C C M C LL L C O 2 t'7 N O N L d E O Z 13 Packet Pg. 109 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report - Fund 512 - Technology Rental Fund 2023 Fund 512 - Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 240,643 $ 240,643 $ 355,645 47.79% February 398,793 158,150 530,347 32.99% March 615,290 216,497 683,467 11.08% April 701,637 86,346 798,011 13.74% May 824,702 123,066 888,529 7.74% June 965,060 140,358 982,174 1.77% July 1,069,578 104,518 1,136,037 6.21% August 1,225,467 155,890 1,265,855 3.30% September 1,381,721 156,254 1,423,867 3.05% October 1,557,117 175,396 1,518,443 -2.48% November 1,672,249 115,132 1,623,461 -2.92% December 1,943,624 271,375 Administrative Services Fund 512 - Technology Rental Fund 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*--Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Administrative Services 2023 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 265,902 $ 265,902 $ 253,437 -4.69% February 452,065 186,163 571,249 26.36% March 638,942 186,877 774,413 21.20% April 830,237 191,295 964,313 16.15% May 1,020,418 190,181 1,156,484 13.33% June 1,279,620 259,202 1,327,293 3.73% July 1,494,954 215,334 1,531,898 2.47% August 1,686,406 191,452 1,715,648 1.73% September 1,878,906 192,501 1,936,486 3.06% October 2,079,936 201,029 2,150,254 3.38% November 2,305,663 225,728 2,347,890 1.83% December 2,502,670 197,007 *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 110 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2023 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 96,815 $ 96,815 $ 24,570 -74.62% February 193,630 96,815 109,813 -43.29% March 290,445 96,815 186,270 -35.87% April 387,260 96,815 276,332 -28.64% May 484,075 96,815 347,909 -28.13% June 580,890 96,815 427,830 -26.35% July 677,705 96,815 534,282 -21.16% August 774,520 96,815 559,282 -27.79% September 871,335 96,815 704,483 -19.15% October 968,150 96,815 788,660 -18.54% November 1,064,965 96,815 888,974 -16.53% December 1,161,780 96,815 Police City Attorney 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2023 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 1,151,199 $ 1,151,199 $ 1,041,369 -9.54% February 2,301,161 1,149,962 2,119,852 -7.88% March 3,503,278 1,202,117 3,173,554 -9.41% April 4,662,822 1,159,544 4,326,784 -7.21% May 5,864,448 1,201,626 5,521,298 -5.85% June 7,133,272 1,268,824 6,661,514 -6.61% July 8,339,111 1,205,839 7,971,401 -4.41% August 9,474,966 1,135,855 9,201,003 -2.89% September 10,670,868 1,195,902 10,558,632 -1.05% October 11,909,831 1,238,963 11,878,556 -0.26% November 13,362,651 1,452,820 13,445,385 0.62% December 14,826,373 1,463,722 *The monthly budget forecast columns are based on a five-year average. F O a O !C C M C M L C O 2 CI) N O tV L d E O z 15 Packet Pg. 111 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2023 Planning & Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 396,763 $ 396,763 $ 286,492 -27.79% February 814,630 417,867 595,086 -26.95% March 1,215,923 401,293 913,919 -24.84% April 1,639,139 423,216 1,265,403 -22.80% May 2,055,194 416,055 1,622,646 -21.05% June 2,468,896 413,702 1,934,311 -21.65% July 2,920,497 451,601 2,263,472 -22.50% August 3,344,297 423,800 2,566,672 -23.25% September 3,786,123 441,826 2,913,241 -23.05% October 4,225,508 439,384 3,191,421 -24.47% November 4,698,931 473,423 3,515,544 -25.18% December 5,246,507 547,576 Parks & Recreation Planning & Development 5,500,000 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*--Current Year Budget - Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2023 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 457,954 $ 457,954 $ 589,720 28.77% February 958,756 500,802 958,125 -0.07% March 1,459,648 500,892 1,386,849 -4.99% April 1,961,358 501,710 1,788,118 -8.83% May 2,474,286 512,928 2,229,794 -9.88% June 3,018,678 544,393 2,623,359 -13.10% July 3,614,241 595,562 3,206,401 -11.28% August 4,231,093 616,853 3,766,096 -10.99% September 4,895,252 664,159 4,346,603 -11.21% October 5,440,831 545,579 4,977,108 -8.52% November 5,997,773 556,942 5,476,396 -8.69% December 6,575,662 577,889 *The monthly budget forecast columns are based on a five-year average. O Q O !C C M C LL L C O 2 M N O N L d E O z 16 Packet Pg. 112 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report - Fund 016 - Building Maintenance Fund 2023 Fund 016 -Building Maintenance Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 106,250 $ 106,250 $ 81,158 -23.62% February 212,500 106,250 97,897 -53.93% March 318,750 106,250 100,936 -68.33% April 425,000 106,250 116,404 -72.61% May 531,250 106,250 35,246 -93.37% June 637,500 106,250 102,751 -83.88% July 743,750 106,250 128,411 -82.73% August 850,000 106,250 128,411 -84.89% September 956,250 106,250 229,858 -75.96% October 1,062,500 106,250 406,199 -61.77% November 1,168,750 106,250 625,190 -46.51% December 1,275,000 106,250 City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2023 Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 279,527 $ 279,527 $ 335,018 19.85% February 638,903 359,376 935,298 46.39% March 1,011,874 372,971 1,264,752 24.99% April 1,367,475 355,601 1,451,697 6.16% May 1,690,876 323,401 1,803,967 6.69% June 1,957,047 266,171 2,002,414 2.32% July 2,280,286 323,239 2,209,753 -3.09% August 2,699,956 419,669 2,409,557 -10.76% September 3,185,324 485,369 2,642,907 -17.03% October 3,725,458 540,133 3,067,071 -17.67% November 4,170,818 445,360 3,504,989 -15.96% December 4,877,452 706,634 Facilities Maintenance 11500,000 1,000,000 - 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -CurrentYeaz Budget -dPriorYear *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 113 I 7.2.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2023 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast ActuaIs % January $ February March April May June July August September October November December 283,132 $ 567,413 856,666 1,149,630 1,470,075 1,765,968 2,074,354 2,376,166 2,668,549 2,965,801 3,290,206 3,615,509 283,132 $ 261,418 284,281 531,670 289,253 807,168 292,964 1,076,687 320,445 1,353,969 295,893 1,652,623 308,386 1,918,939 301,813 2,184,156 292,382 2,479,814 297,252 2,749,498 324,405 3,028,489 325,303 -7.67% -6.30 % -5.78 % -6.34% -7.90% -6.42 % -7.49 % -8.08% -7.07 % -7.29 % -7.95% Engine a ring 000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY RUN JUL AUG SEP OCT NOV DEC -Current Yew Budget . Prior Year *The monthly budget forecast columns are based on a five-year average. O a 4) !4 U C M C LL L a+ C O 2 M N O N L d E O Z 18 Packet Pg. 114 I 7.2.a I Page 1 of 1 CITY OF EDMONDS REVENUES BY FUND - SUMMARY Fund 2023 Amended 11/30/2022 11/30/2023 Amount No. Title Budget Revenues Revenues Remaining %Received 001 GENERAL FUND $ 52,558,830 $ 42,309,045 $ 46,406,295 $ 6,152,535 880 009 LEOFF-MEDICAL INS. RESERVE 225,000 225,000 225,000 - 1000 012 CONTINGENCY RESERVE FUND 447,522 - 446,522 1,000 1000 014 HISTORIC PRESERVATION GIFT FUND - - - - 00 016 BUILDING MAINTENANCE FUND 17,480 48,348 90,369 (72,889) 5170 017 MARSH RESTORATION & PRESERVATION FUND 1,150 3,829 (3,829) 0Q 0 O 018 EDMONDS HOMELESSNESS RESPONSE FUND - 200,000 - - 0% 019 EDMONDS OPIOID RESPONSE FUND - - 74,119 (74,119) 00 v 104 DRUG ENFORCEMENT FUND 167,650 1,403 1,956 165,694 10 _ R C 111 STREET FUND 2,015,410 1,681,763 1,683,253 332,157 840 jL 112 COMBINED STREET CONST/IMPROVE 12,366,800 3,137,190 8,161,481 4,205,319 660 117 MUNICIPAL ARTS ACQUIS. FUND 99,220 134,622 79,357 19,863 800 C O 118 MEMORIAL STREET TREE - - - - 0% 120 HOTEL/MOTEL TAX REVENUE FUND 84,400 110,570 113,529 (29,129) 1350 cq 121 EMPLOYEE PARKING PERMIT FUND 38,960 14,375 15,545 23,415 400 L 122 YOUTH SCHOLARSHIP FUND 1,660 1,336 1,550 110 930 y 123 TOURISM PROMOTIONAL FUND/ARTS 30,440 38,335 40,110 (9,670) 1320 125 REAL ESTATE EXCISE TAX 2 2,320,090 1,721,743 1,354,376 965,714 580 Z 126 REAL ESTATE EXCISE TAX 1 2,302,980 1,716,772 1,400,959 902,021 610 127 GIFT S CATALOG FUND 232,490 3,004,748 210,312 22,178 900 0 CL 130 CEMETERY MAINTENANCE/IMPROVEMT 150,960 219,963 183,143 (32,183) 1210 136 PARKS TRUST FUND 5,460 3,197 (7,497) 12,957 -1370 137 CEMETERY MAINTENANCE TRUST FD 51,500 40,731 51,457 43 1000 C 10 138 SISTER CITY COMMISSION 10,430 5,317 5,606 4,824 540 C LL 140 BUSINESS IMPROVEMENT DISTRICT 88,645 91,361 77,326 11,319 870 >, 141 AFFORDABLE AND SUPPORTIVE HOUSING FUND 65,000 66,666 65,568 (568) 1010 142 EDMONDS RESCUE PLAN FUND 1,879,000 640,170 1,340,182 538,818 710 143 TREE FUND 215,100 216,044 6,542 208,558 30 M 231 2012 LT GO DEBT SERVICE FUND 309,800 181,047 166,915 142,885 540 N 332 PARKS CAPITAL CONSTRUCTION FUND 2,713,902 2,038,843 2,091,369 622,533 L 770 s 411 COMBINED UTILITY OPERATION - 146,055 132,340 (132,340) 0% E d 421 WATER UTILITY FUND 11,950,114 10,049,427 10,593,978 1,356,136 890/ G 422 STORM UTILITY FUND 9,095,452 6,134,906 6,994,145 2,101,307 770/ Z 423 SEWER/WWTP UTILITY FUND 16,895,408 16,385,648 16,104,599 790,809 950 d 424 BOND RESERVE FUND 1,991,860 597,054 591,202 1,400,658 30% 511 EQUIPMENT RENTAL FUND 4,253,740 1,698,215 2,569,384 1,684,356 600 rr 512 TECHNOLOGY RENTAL FUND 1,634,131 1,190,073 1,468,463 165,668 r.+ 90% Q $ 124,219,434 $ 94,051,119 $ 102,743,283 $ 21,476,151 830% 19 Packet Pg. 115 I 7.2.a I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2023 Amended 11/30/2022 11/30/2023 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 63,970,754 $ 44,001,969 $ 54,482,142 $ 9,488,612 850 009 LEOFF-MEDICAL INS. RESERVE 367,140 236,296 309,063 58,077 840/c Ol l RISK MANANGEMENT RESERVE FUND 25,000 25,000 - 1000/c 014 HISTORIC PRESERVATION GIFT FUND 5,900 - 2,757 3,143 470/c 016 BUILDING MAINTENANCE FUND 1,275,000 17,074 625,190 649,810 490 017 MARSH RESTORATION & PRESERVATION FUND - - - 00 Q O 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 0% 019 EDMONDS OPIOID RESPONSE FUND - - - - 00/c v 104 DRUG ENFORCEMENT FUND 45,800 6,291 32,485 13,315 710/, III STREET FUND 2,746,179 1,950,754 2,409,509 336,670 C 880/c LL 112 COMBINED STREET CONST/IMPROVE 11,273,695 3,562,331 7,594,958 3,678,737 670/, 2' t 117 MUNICIPAL ARTS ACQUIS. FUND 207,380 102,099 103,254 104,126 5001( C O 118 MEMORIAL STREET TREE - - - - 00/, 120 HOTEL/MOTEL TAX REVENUE FUND 95,400 68,765 24,973 70,427 260/c N O 121 EMPLOYEE PARKINGPERMIT FUND 26,880 740 825 26,055 30/ N L 122 YOUTH SCHOLARSHIP FUND 3,000 322 (75) 3,075 -30/c 123 TOURISM PROMOTIONAL FUND/ARTS 28,500 10,733 17,650 10,850 620/c O 125 REAL ESTATE EXCISE TAX 2 4,315,418 2,104,200 2,346,396 1,969,022 540/, Z 126 REAL ESTATE EXCISE TAX 1 2,227,383 695,373 827,803 1,399,580 370/c 127 GIFT S CATALOG FUND 551,598 109,795 298,422 253,176 540/c Q 130 CEMETERY MAINTENANCE/IMPROVEMT 291,530 191,337 251,137 40,393 860/c 136 PARKS TRUST FUND 216,062 3,610 161,439 54,623 750/, !4 137 CEMETERY MAINTENANCE TRUST FUND 50,000 - - 50,000 00/, C 10 138 SISTER CITY COMMISSION 11,900 70 7,923 3,977 670/, LL 140 BUSINESS IMPROVEMENT DISTRICT 88,575 65,611 66,208 22,367 750/, >, 142 EDMONDS RESCUE PLAN FUND 1,879,000 689,835 1,329,175 549,825 710/c 143 TREE FUND 239,800 - - 239,800 00/c 231 2012 LT GO DEBT SERVICE FUND 309,800 41,489 37,745 272,055 120/c N 332 PARKS CAPITAL CONSTRUCTION FUND 2,255,647 4,970,001 1,897,313 358,334 84% N 421 WATER UTILITY FUND 11,949,308 6,292,149 8,733,509 3,215,799 L 730/c s 422 STORM UTILITY FUND 8,525,900 5,929,183 4,687,429 3,838,471 55% d 423 SEWER/WWTP UTILITY FUND 18,972,999 15,015,884 14,245,513 4,727,486 750/c > O Z 424 BOND RESERVE FUND 1,989,820 589,342 574,892 1,414,928 290/c 511 EQUIPMENT RENTAL FUND 4,966,825 1,289,048 2,757,544 2,209,281 560/c y t 512 TECHNOLOGY RENTAL FUND 1,943,624 1,319,931 1,623,461 320,163 840/c t� $ 140,855,817 $ 89,264,231 $ 105,473,640 $ 35,382,177 750% r 20 Packet Pg. 116 7.2.a Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 2 EMS PROPERTY TAX 3 VOTED PROPERTY TAX 4 LOCAL RETAIL SALES/USE TAX t 5 NATURAL GAS USE TAX 6 1/10 SALES TAX LOCAL CRIM JUST 7 ELECTRIC UTILITY TAX 8 GASUTILITYTAX 9 SOLID WASTE UTILITY TAX 10 WATERUTILITY TAX 11 SEWERUTILITYTAX 12 STORMWATER UTILITY TAX 13 T.V. CABLE UTILITY TAX 14 TELEPHONE UTILITY TAX 15 PULLTABS TAX 16 AMUSEMENT GAMES 17 LEASEHOLD EXCISE TAX LICENSES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE -FINGERPRINTING 20 VENDINGMACHINE/CONCESSION 21 FRANCHISE AGREEMENT-COMCAST 22 FRANCHISE FEE-EDUCATION/GOVERNMENT 23 FRANCHISE AGREEMENT-ZIPLY FIBER 24 OLYMPIC VIEW WATER DISTRICT FRANCHISE 25 GENERAL BUSINESS LICENSE 26 DEV SERV PERMIT SURCHARGE 27 RIGHT OF WAY FRANCHISE FEE 28 BUILDINGPERMITS 29 FIRE PERMIT 30 ENGINEERING PERMIT 31 ANIMAL LICENSES 32 STREET AND CURB PERMIT 33 STREET AND CURB PERMIT W/LEASEHOLD TAX 34 OT R NON -BUS LIC/PERMIT S 35 SPECIAL EVENT REVIEW INTERGOVERNMENTAL: 36 FEDERAL GRANTS - BUDGET ONLY 37 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 38 WA SASSOC OF SHERIFFS TRAFFIC GRANT 39 HIGH VISIBILITY ENFORCEMENT 40 CORONAVIRUS RELIEF FUND 41 HOUSING TO INFRASTRUCTURE PROGRAM (CHIP) 42 STATE GRANTS- BUDGET ONLY 43 STATE GRANT FROM OTHER JUDICIAL AGENCIES 44 WA STATE TRAFFIC COMM GRANT 45 SCHOOL ZONE 46 GMA PERIODIC UPDATE GRANT - FY 2023 47 WASHINGTON SPATE ARTS COMMISSION 48 PUD PRIVILEDGE TAX 49 TRIAL COURT IMPROVEMENT 50 CJ - POPULATION 51 CRIMINAL JUSTICE -SPECIAL PROGRAMS 52 MARIJUANA EXCISE TAX DISTRIBUTION 53 DUI - CITIES 54 FIRE INS PREMIUM TAX 55 LIQUOR EXCISE TAX 56 LIQUOR BOARD PROFITS 57 MISCELLANEOUS INTERLOCAL REVENUE 58 FIRST RESPONDERS FLEX FUND 59 DISCOVERY PROGRAMS TECHNOLOGY ACQ. $ 11,327,000 $ 10,462,458 $ 10,603,949 $ 723,051 94% 4,578,000 4,168,355 4,253,242 324,758 93% 500 56 4 496 1% 11,900,000 7,600 1,150,000 1,900,000 845,000 384,000 1,000,234 942,960 621,458 850,000 773,000 80,200 350 326,000 36,686,302 250 700 94,500 702,700 41,000 100,600 450,000 250,000 80,000 30,000 750,600 24,000 75,000 20,000 2,619,355 166,309 9,000 11,100 1,494,875 1,361,011 244,645 161,004 34,000 210,500 16,740 13,070 50,600 125,000 4,500 325,000 343,200 1,000 550 10,301,093 18,166 947,556 1,574,360 673,336 342,543 871,598 808,986 544,081 757,220 420,015 75,083 312,920 32,277,827 400 265 79,431 696,556 32,370 45,854 434,655 216,289 92,970 30,173 726,861 13,475 85,712 75 19,154 2,474,239 10,660,200 12,000 961,970 1,632,506 788,538 371,095 926,022 939,080 565,263 750,088 395,099 57,733 41 319,590 33,236,421 50 755 83,666 691,132 29,521 47,151 486,551 217,207 99,505 16,874 261,050 7,946 92,070 18,080 21,170 6,798 17,745 726 2,097,997 5,237 - 992 31,313 5,022 15,664 71,185 116,544 - 1,004,985 307 2,000 214,277 16,163 14,744 52,278 80,089 4,913 56,744 303,313 249,557 13,780 559 63 757 1,337 62,500 3,000 219,274 16,015 15,545 54,864 80,348 2,974 75,698 301,353 246,463 500 658 1,239,800 (4,400) 188,030 267,494 56,462 12,905 74,212 3,880 56,195 99,912 377,901 22,467 309 6,410 3,449,881 200 (55) 10,834 11,568 11,479 53,449 (36,551) 32,793 (19,505) 13,126 489,550 (7,946) (92,070) 5,920 53,830 (6,798) 2,255 521,353 166,309 9,000 (31,313) (4,564) 1,378,331 356,026 244,645 161,004 (1,337) (62,500) 31,000 (8,774) 725 (2,475) (4,264) 44,652 1,526 (75,698) 23,647 96,737 (500) 342 550 60 AWC -SEEK FUND - - - 4,572,104 1,154,915 2,249,034 2,323,070 2022 Local Retail Sales/Use Tax revenues are $359,107 higher than 2021 revenues Please also see pagespages 5 & 6. 21 90% 158% 84% 86% 93% C 97% Q 93%% 100 91 % . % v 88_ 51% 72% IL 12% �+ 98% 91% C 20% ch 108% O 89% N 98% m 72% 47% y 108% >p 87% Z 124% 56% p 35% C 0% w 0% R 75% 'v 28% 0% 89% LL 0% Z. 80% r 0% 0% 0% 141 % 80/ 74% 0% 0% 0% 0% 0% 9% 104% 96% 119% 108% 64% 66% 0% 93% 720/ 0% 66% 0% 0% 49% Packet Pg. 117 1 7.2.a Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Revenues Revenues Remaining %Received CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS $ 3,000 $ 5,418 $ 2,214 $ 787 740% 2 ATM SURCHARGE FEES 600 277 259 341 430% 3 CREDIT CARD FEES 6,000 441 120 5,880 20/( 4 COURT RECORD SERVICES 150 1 - 150 00/( 5 D/M COURT REC SER 300 - - 300 00/( 6 WARRANT PREPARATION FEE 4,000 98 - 4,000 00/( 7 IT TIME PAY FEE 1,000 77 76 924 80% 8 MUNIC.-DIST. COURT CURREXPEN 50 168 306 (256) 6110% 9 CLERKS TIME FOR SALE OF PARKINGPERMITS 25,000 - - 25,000 00/( Q 10 PHOTOCOPIES 100 78 47 53 470% y 11 POLICE DISCLOSURE REQUESTS 1,000 - - 1,000 00/( 12 ENGINEERING FEES AND CHARGES 190,000 213,038 34,921 155,079 180/( 13 ELECTION CANDIDATE FILINGFEES 1,400 2,885 - 1,400 00/( _ 14 CUSTODIAL SERVICES(SNO-ISLE) 100,000 79,843 50,396 49,604 500% R 15 PASSPORTS AND NATURALIZATION FEES 5,000 4,133 43,356 (38,356) 867% E 16 POLICE SERVICES SPECIAL EVENTS 30,000 17,188 14,793 15,207 490% LL 17 CAMPUS SAFETY-EDM. SCH. DIST. 14,000 13,938 4,929 9,071 350/( t 18 WOODWAY-LAW PROTECTION 210,970 184,913 227,425 (16,455) 1080/( 19 C.TTC TAC REIMBURSEMENT - - 58,320 (58,320) 00/( O 20 MISCELLANEOUS POLICE SERVICES - 25 20 (20) 00/( 2 21 FIRE DISTRICT #1 STATION BILLINGS 67,000 62,047 71,339 (4,339) 1060/( M 22 LEGAL SERVICES 1,050 702 - 1,050 00/( N 23 ADULT PROBATION SERVICE CHARGE 38,000 17,991 8,712 29,288 230% L 24 BOOKINGFEES 3,000 539 278 2,722 90/( 25 FIRE CONSTRUCTION INSPECTION FEES 10,000 30,912 26,098 (16,098) 2610/( E 26 EMERGENCY SERVICE FEES 3,500 1,093 710 2,790 200/( > 27 EMS TRANSPORT USER FEE 1,077,500 764,912 958,737 118,763 890/( O 28 FLEX FUEL PAYMENTS FROM STATIONS 5,000 4,227 5,619 (619) 112% ? 29 ANIMAL CONTROL SHELTER - 100 400 (400) 00/( 30 ZONING/SUBDIVISION FEE 65,600 94,338 16,819 48,781 260/( O 31 BUILDING PLAN REVIEW AND INSPECTION 425,000 422,436 798,273 (373,273) 1880/( y 32 FIRE PLAN REVIEW 4,000 17,267 19,978 (15,978) 4990/( 33 PLANNINGREVIEW AND INSPECTION 500 110 78,823 (78,323) 157650/( 34 S.E.P.A. REVIEW 3,000 6,195 3,852 (852) 1280/( .� 35 ENGINEERING PLAN REVIEW AND INSPECTION - - 137,218 (137,218) 00/( 36 CRITICAL AREA STUDY 14,000 14,775 15,648 (1,648) 1120/( 37 GYM AND WEIGHTROOM FEES 13,000 3,064 7,602 5,398 580/( LL 38 PROGRAM FEES 990,959 582,292 769,843 221,116 780/( 39 HOLIDAY MARKET REGISTRATION FEES 5,000 15,325 15,665 (10,665) 3130% 40 UPTOWN EVENING MARKET FEES 5,000 4,690 - 5,000 00/( O 41 WINTER MARKET FEES 5,000 7,430 9,005 (4,005) 1800/( 42 EDMONDS COMMUNITY FAIR FEES - - 560 (560) 00/( N 43 BIRD FEST REGISTRATION FEES 1,000 855 - 1,000 00/( o 44 INTERFUND REIMBURSEMENT -CONTRACT SVCS 3,427,765 3,033,572 3,416,150 11,615 1000/( N 6,757,444 5,607,394 6,798,510 (41,066) 101 % 22 Packet Pg. 118 7.2.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 TRAFFIC CAMERA INFRACTIONS 5 CRT COST FEE CODE LEG ASSESSMENT (LGA) 6 CURRENT TRAFFIC INFRACTIONS 7 NON -TRAFFIC INFRACTION PENALTIES 8 OTHER INFRACTIONS'04 9 PARKING INFRACTION PENALTIES 10 PARK/INDDISZONE 11 DWI PENALTIES 12 DUI - DP ACCT 13 CRIM CNV FEE DUI 14 DUI - DP FEE 15 CRIMINAL TRAFFIC MISDEMEANOR 8/03 16 CRIMINAL CONVICTION FEE CT 17 CRIM CONV FEE CT 18 OTHER NON-TRAF MISDEMEANOR PEN 19 OTHER NON TRAFFIC MISD. 8/03 20 COURT DV PENALTY ASSESSMENT 21 CRIMINAL CONVICTION FEE CN 22 CRIM CONV FEE CN 23 PUBLIC DEFENSE RECOUPMENT 24 BANK CHARGE FOR CONY. DEFENDANT 25 COURT COST RECOUPMENT 26 BUS. LICENSE PERMIT PENALTY 27 MISC FINES AND PENALTIES MISCELLANEOUS: 28 INVESTMENT INTEREST 29 INTEREST ON COUNTY TAXES 30 INTEREST - COURT COLLECTIONS 31 LOAN INTEREST 32 SPACE/FACILITIESRENTALS 33 BRACKET ROOM RENTAL 34 LEASESLONGTERM 35 DONATION/CONTRIBUTION 36 PARKSDONATIONS 37 BIRD FEST CONTRIBUTIONS 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 39 SALE OF JUNK/SALVAGE 40 SALES OF UNCLAIM PROPERTY 41 CONFISCATED AND FORFEITED PROPERTY 42 OTHERJUDGEMENT/SETTLEMENT 43 POLICE JUDGMENTS✓RESTITUTION 44 CASHIER'S OVERAGES/SHORTAGES 45 OTHER MISC REVENUES 46 SMALL OVERPAYMENT 47 NSF FEES - PARKS & REC 48 NSF FEES - MUNICIPAL COURT 49 NSF FEES - DEVEL SERV DEPT 50 L&I STAY AT WORK PROGRAM 51 US BANK REBATE TRANSFER IN: 52 INSURANCE RECOVERIES 53 INTERFUND TRANSFER FROM FUND 011 53 INTERFUND TRANSFER FROM FUND 136 52 TRANSFER FROM FUND 127 TO TAL GENERAL FUND REVENUE $ 2,000 $ 1,444 $ 1,647 $ 353 820/( 130,000 78,845 59,239 70,761 460% 18,000 3,413 1,287 16,713 70/( 50,000 - - 50,000 00/( 10,000 5,582 1,578 8,423 160/( - - 58,407 (58,407) 00% 1,000 - 5,386 (4,386) 5390/( 1,500 951 1,840 (340) 1230/( 125,000 39,981 12,080 112,920 100% 2,000 795 742 1,258 370% 7,000 3,639 2,843 4,157 410/( 300 142 1 299 00/( 100 26 - 100 00/( 1,500 1,576 1,156 344 770/( 25,000 9,335 5,903 19,097 240/( 2,000 1,519 943 1,057 470/( 700 103 12 688 20% 100 - 100 0 1000/( 12,000 14,712 241 11,759 20/( 800 34 100 700 130/( 1,000 330 91 909 90% 200 - - 200 00/( 6,000 3,063 1,124 4,876 190/( 4,000 4,261 4,423 (423) 1110/( 1,000 568 1,203 (203) 1200% 1,000 188 - 1,000 00/( 150 - - 150 00/( 402,350 170,506 160,345 242,005 40% 321,240 217,689 159,604 161,636 5001( 10,960 17,540 65,282 (54,322) 5960/( 12,180 4,077 2,108 10,072 170% 12,080 - - 12,080 00/( 175,000 136,267 174,791 209 1000/( 2,100 - - 2,100 00/( 210,000 189,029 207,443 2,557 990/( 1,500 1,276 1,128 372 750/( 3,500 5,050 16,500 (13,000) 4710/( 1,500 2,070 2,057 (557) 1370/( 5,000 249 100 4,900 20/( 300 398 7,551 (7,251) 25170/( 3,800 4,269 3,366 434 890/( 2,000 - - 2,000 00/( 146,000 - 2,542 143,458 20/( 200 315 98 102 490/( - 734 28 (28) 00/( 5,000 3,514 289,720 (284,720) 57940/( 100 49 1 99 10/( 100 30 30 70 300/( 150 180 240 (90) 1600/( - 60 34 (34) 00/( - 6,527 8,702 (8,702) 00/( 8,500 8,541 10,597 (2,097) 1250/( 921,210 597,864 951,921 (30,711) 1030/( 500,000 815,000 (315,000) 1630/( 25,000 25,000 - 1000/( 75,070 - 72,066 3,004 960/( - 26,300 - - 00% 600,070 26,300 912,066 (311,996) 1520% $ 52,558,830 $ 42,309,045 $ 46,406,295 $ 6,152,535 880% 23 Packet Pg. 119 I 7.2.a I Page 1 of 6 C PTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 23,174,368 $ 16,778,161 $ 19,808,123 $ 3,366,245 850/( 2 OVERTIME 649,080 1,001,672 949,351 (300,271) 1460/( 3 HOLIDAY BUY BACK 294,001 233,490 183,714 110,287 620/( 4 BENEFITS 7,959,238 6,080,117 7,053,388 905,850 890/( 5 UNIFORMS 130,851 96,464 137,174 (6,323) 10501( 6 PENSION AND DISABILITY PAYMENTS 165,023 78,705 67,121 97,902 410/( 7 SUPPLIES 770,473 425,564 523,343 247,130 680/( 8 SMALL EQUIPMENT 307,791 310,043 256,719 51,072 830/( 9 PROFESSIONAL SERVICES 21,173,217 13,681,701 17,855,520 3,317,697 840/( 10 COMMUNICATIONS 241,295 147,105 212,791 28,504 880/( 11 TRAVEL 86,242 49,772 102,813 (16,571) 1190/( 12 EXCISE TAXES 16,500 27,680 26,024 (9,524) 1580/( 13 RENTALILEASE 2,869,548 1,840,076 2,563,182 306,366 890/( 14INSURANCE 625,650 503,160 625,650 (0) 1000/( 15 UTILITIES 663,800 558,606 645,431 18,369 970/( 16 REPAIRS & MAINTENANCE 673,900 491,988 670,281 3,619 990/( 17 MISCELLANEOUS 673,640 475,483 706,618 (32,978) 10501( 18 INTERGOVERNMENTAL PAYMENTS 50,000 50,000 50,000 - 1000/( 19 INTERFUND SUBSIDIES 1,341,982 885,000 1,101,522 240,460 820/( 20 BUILDINGS 500,000 81,116 325,124 174,876 650/( 21 MACHINERY/EQUIPMENT 430,000 133,561 374,169 55,831 870/( 22 CONST RUCT IONS PROJECTS 800,565 - 178,351 622,214 220/( 23 PRINCIPAL PAYMENT LEASES 50,000 - 50,000 00/( 24 GENERAL OBLIGATION BOND PRINCIPAL 191,620 - - 191,620 00/( 25 INTEREST ON LONG-TERM EXTERNAL DEBT 131,470 72,294 65,733 65,737 500% 26 OTHER INTEREST & DEBT SERVICE COSTS 500 212 - 500 00% 33,970,754 44,001,969 54,482,142 9,488,612 850/( LEOFF-MEDICAL INS. RESERVE(009) 27 BENEFITS 28 PENSION AND DISABILITY PAYMENTS 29 PROFESSIONAL SERVICES 30 MISCELLANEOUS RISK MANAGEMENT RESERVE FUND (011) 31 INTERFUND SUBSIDIES HISTORIC PRESERVATION GIFTFUND (014) 32 SUPPLIES 33 PROFESSIONAL SERVICES 34 MISCELLANEOUS BUILDING MAINTENANCEFUND (016) 35 PROFESSIONAL SERVICES 36 REPAIR & MAINTENANCE 37 BUILDINGS 38 MACHINERY/EQUIPMENT 39 CONSTRUCTIONS PROJECTS DRUG ENFORCEMIENTFUND (104) 40 SMALL EQUIPMENT 41 PROFESSIONAL SERVICES 42 REPAIR/MAINT 43 MACHINERY/EQUIPMENT $ 206,650 $ 133,809 $ 139,961 $ 66,689 680/( 152,990 88,298 150,102 2,888 980% 7,000 13,704 19,000 (12,000) 2710/( 500 485 - 500 00/( 367,140 236,296 309,063 58,077 84% $ 25,000 $ $ 25,000 $ 1000/( 25,000 25,000 1000/( $ 100 $ $ $ 100 00/( 200 200 0% 5,600 2,757 2,843 490% 5,900 2,757 3,143 470% $ 121,500 $ 450 $ 703 $ 120,797 10/( 1,153,500 16,072 16,510 1,136,990 1 % - - 299,668 (299,668) 00/( 552 - 0% - - 308,310 (308,310) 00/( 1,275,000 17,074 625,190 649,810 490% $ - $ $ 32,485 $ (32,485) 00/( 45,000 - 45,000 00/( 800 800 0% - 6,291 - - 00/( $ 45,800 6,291 32,485 13,315 71% F O O C R C LL t C O 2 Cl) N 0 N L d E Q O Z 24 Packet Pg. 120 I 7.2.a I Page 2 of 6 C PIY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent SMEET' FUND (111) 1 SALARIES AND WAGES $ 1,154,552 $ 635,369 $ 939,998 $ 214,554 810/( 2 OVERTIME 38,400 37,914 30,514 7,886 790% 3 BENEFITS 440,911 311,175 389,756 51,155 880/( 4 UNIFORMS 6,000 4,341 4,404 1,596 730/( 5 SUPPLIES 263,000 201,187 195,939 67,061 750/( 6 SMALL EQUIPMENT 20,000 1,517 6,250 13,750 310/( 7 PROFESSIONAL SERVICES 23,210 19,784 12,035 11,175 520% 8 COMMUNICATIONS 4,500 6,105 5,671 (1,171) 1260/( 9 TRAVEL 1,000 - - 1,000 00% 10 RENTAL/LEASE 304,730 266,700 280,298 24,432 920/( 11 INSURANCE 126,466 184,111 126,467 (1) 1000% 12 UTILITIES 273,730 219,475 225,749 47,981 820/( 13 REPAIRS & MAINTENANCE 52,000 37,818 20,284 31,716 390/( 14 MISCELLANEOUS 8,000 3,692 6,642 1,358 830/( 15 BUILDINGS 25,000 - - 25,000 00/( 16 OTHERIMPROVEMENTS - - 165,353 (165,353) 00/( 17 MACHINERY/EQUIPMENT - 21,382 - - 00/( 18 GENERAL OBLIGATION BOND PRINCIPAL 4,380 - - 4,380 00/( 19 INTEREST 300 185 149 151 5001( COMBINED STREErCONST/IMPROVE(112) 20 PROFESSIONAL SERVICES 21 REPAIRS& MAINTENANCE 22 INTERFUND SUBSIDIES 23 LAND 24 CONSTRUCTION PROJECTS 25 INTERGOVERNMENTAL LOANS 26 INTEREST MUNIC IPAL ARTS AC Q UIS. FUND (117) 27 SUPPLIES 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 TRAVEL 31 RENTAL/LEASE 32 REPAIRS & MAINTENANCE 33 MISCELLANEOUS HO MJMO TEL TAX REVENUE FUND (120) 34 PROFESSIONAL SERVICES 35 MISCELLANEOUS 36 INTERFUND SUBSIDIES EMPLOYEEPARKING PERMIT FUND (121) 37 SUPPLIES 38 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 39 SUPPLIES 40 MISCELLANEOUS TO URIS M PRO MO TIO NAL FUND/ARTS (123) 41 PROFESSIONAL SERVICES $ 2,746,179 $ 1,950,754 $ 2,409,509 $ 336,670 880% $ 3,817,980 $ 1,180,062 $ 2,458,365 $ 1,359,615 640/( 1,139,535 1,433 1,074,099 65,436 940% 172,650 39,728 21,388 151,262 120/( 270,000 72,782 - 270,000 00/( 5,818,580 2,194,894 3,986,178 1,832,402 690/( 54,070 72,201 54,058 12 1000/( 880 1,230 869 11 990/( $ 11,273,695 $ 3,562,331 $ 7,594,958 $ 3,678,737 670% $ 4,700 $ 966 $ 4,578 $ 122 970% 1,700 - 400 1,300 240/( 191,000 98,402 91,777 99,223 480% 80 - - 80 00/( 3,000 32 2,968 10/( 300 - - 300 00/( 6,600 2,731 6,466 134 980% $ 207,380 $ 102,099 $ 103,254 $ 104,126 50°/ $ 90,400 $ 64,765 $ 20,973 $ 69,427 230/( 1,000 - - 1,000 00/( 4,000 4,000 4,000 - 1000/( $ 95,400 $ 68,765 $ 24,973 $ 70,427 260% $ 1,790 $ 740 $ 825 $ 965 460/( 25,090 - - 25,090 00/( $ 26,880 $ 740 $ 825 $ 26,055 3°/ $ - $ 322 $ - $ - 0°/ 3,000 - (75) 3,075 -3°/ $ 3,000 $ 322 $ (75) $ 3,075 -3°/ $ 28,500 $ 10,733 $ 17,650 $ 10,850 620% $ 28,500 $ 10,733 $ 17,650 $ 10,850 620% 25 Packet Pg. 121 I 7.2.a I Page 3 of 6 C TTY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISETAX 2 (125) 1 SUPPLIES $ - $ 17,312 $ - $ - 00/( 2 PROFESSIONAL SERVICES 616,867 762,208 434,582 182,285 700/( 3 REPAIRS& MAINTENANCE 1,148,910 178,723 611,621 537,289 530/( 4 INTERFUND SUBSIDIES 5,684 - 34 5,650 10/( 5 LAND 200,000 - 77,753 122,247 390N 6 CONSTRUCTION PROJECTS 2,343,957 1,145,956 1,222,407 1,121,550 520/( $ 4,315,418 $ 2,104,200 $ 2,346,396 $ 1,969,022 540/( REAL ESTATE EXCISE TAXI (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 INTERFUND SUBSIDIES 10 LAND 11 CONSTRUCTION PROJECTS 12 GENERAL OBLIGATION BONDS 13 INTEREST 14 OTHER INTEREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 15 SALARIES AND WAGES 16 OVERTIME 17 BENEFIT S 18 SUPPLIES 19 SMALL EQUIPMENT 20 PROFESSIONAL SERVICES 21 RENTAL/LEASE 22 MISCELLANEOUS 23 INTERFUND SUBSIDIES C EMEYERY MAINTEVANC UIMPRO VEVI ENT (130) 24 SALARIES AND WAGES 25 OVERTIME 26 BENEFIT S 27 UNIFORMS 28 SUPPLIES 29 SUPPLIES PURCHASED FOR INVENTORY/RESALE 30 PROFESSIONAL SERVICES 31 COMMUNICATIONS 32 TRAVEL 33 RENTAL/LEASE 34 UTILITIES 35 REPAIRS & MAINTENANCE 36 MISCELLANEOUS PARKS TRUSTFUND (136) 37 PROFESSIONAL SERVICES 38 INTERFUND SUBSIDIES CEMETERY MAINTENANCE TRUST FUND (137) 39 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 40 SUPPLIES 41 TRAVEL 42 MISCELLANEOUS BUSINESS IMPROVE IENTDISTRICTFUND (140) 43 SUPPLIES 44 PROFESSIONAL SERVICES 45 MISCELLANEOUS EDMONDS RESCUEPLAN FUND (142) 46 PROFESSIONAL SERVICES TREE FUND (143) 47 SUPPLIES 48 PROFESSIONAL SERVICES 49 LAND $ 292,065 $ 512,360 $ 329,134 $ (37,069) 1130% 578,340 16,897 259,725 318,615 450/( 148,575 10,138 - 148,575 00/( 100,000 - 130,000 (30,000) 1300/( 848,963 99,685 56,262 792,701 70/( 155,470 - - 155,470 00X 103,970 55,314 51,982 51,988 5001( - 980 700 (700) 00/( $ 2,227,383 $ 695,373 $ 827,803 $ 1,399,580 377/( $ 241,455 $ $ 164,073 $ 77,382 680/( - 5,791 (5,791) 00/( 89,033 69,477 19,556 780/( 146,000 83,495 42,683 103,317 290/( 500 - - 500 00/( 56,500 - 56,500 00/( 17,510 16,051 1,459 920/( 600 - 348 252 580% - 26,300 - - 00/( $ 551,598 $ 109,795 $ 298,422 $ 253,176 540/( $ 172,817 $ 99,246 $ 130,898 $ 41,919 760% 3,500 1,012 2,717 783 780/( 61,328 36,592 52,862 8,466 860/( 1,000 - - 1,000 00/( 7,000 2,855 6,273 727 900% 20,000 20,245 25,268 (5,268) 1260% 4,200 1,150 3,248 952 770/( 1,700 1,580 1,583 117 930/( 500 - - 500 00/( 9,420 10,815 8,744 676 930/( 5,565 4,634 9,845 (4,280) 1770/( 500 3,536 1,326 (826) 2650/( 4,000 9,673 8,372 (4,372) 2090/( $ 291,530 $ 191,337 $ 251,137 $ 40,393 860% $ 43,842 $ 3,610 $ - $ 43,842 00/( 172,220 - 161,439 10,781 940% $ 216,062 $ 3,610 $ 161,439 $ 54,623 750% $ 50,000 $ $ $ 50,000 00N $ 50,000 $ $ $ 50,000 00/( $ 1,500 $ $ 315 $ 1,185 210% 4,500 2,323 2,177 520% 5,900 70 5,286 614 900% $ 11,900 $ 70 $ 7,923 $ 3,977 670% $ 4,091 $ 13,047 $ 13,205 $ (9,114) 3230% 78,327 50,530 51,143 27,184 650/( 6,157 2,034 1,861 4,296 300% 88,575 65,611 66,208 22,367 750/( $ 1,879,000 $ 689,835 $ 1,329,175 $ 549,825 710% 1,879,000 689,835 1,329,175 549,825 710% 1,000 $ $ $ 1,000 00/( 39,800 39,800 00/( 199,000 199,000 0% F O O C R C LL 21 t C O 2 Cl) N O N L d E O Z Packet Pg. 122 1 I 7.2.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent 2012 LTGO DEBTSERVIC FUND (231) 1 GENERAL OBLIGATION BOND $ 235,000 $ - $ - $ 235,000 09 2 INTEREST 74,800 41,009 37,395 37,405 509 3 OTHER INTEREST & DEBT SERVICE COSTS - 481 350 (350) 09 $ 309,800 $ 41,489 $ 37,745 $ 272,055 129 PARKS CONSTRUCTION FUND (332) 4 INTERFUND SUBSIDIES 5 PROFESSIONAL SERVICES 6 CONSTRUCTION PROJECTS 7 GENERAL OBLIGATION BONDS 8 INTEREST WATER FUND (421) 9 SALARIES AND WAGES 10 OVERTIME 11 BENEFIT S 12 UNIFORMS 13 SUPPLIES 14 WATER PURCHASED FOR RESALE 15 SUPPLIES PURCHASED FOR INVENTORY/RESALE 16 SMALL EQUIPMENT 17 PROFESSIONAL SERVICES 18 COMMUNICATIONS 19 TRAVEL 20 EXCISE TAXES 21 RENTAL/LEASE 22 INSURANCE 23 UTILITIES 24 REPAIRS& MAINTENANCE 25 MISCELLANEOUS 26 INTERFUND SUBSIDIES 27 BUILDINGS 28 MACHINERY/EQUIPMENT 29 CONSTRUCTION PROJECTS 30 GENERAL OBLIGATION BONDS 31 REVENUE BONDS 32 INTERGOVERNMENTAL LOANS 33 INTEREST 34 OTHER INTEREST & DEBT SERVICE COSTS S TO RM FUND (422) 35 SALARIES AND WAGES 36 OVERTIME 37 BENEFITS 38 UNIFORMS 39 SUPPLIES 40 SMALL EQUIPMENT 41 PROFESSIONAL SERVICES 42 COMMUNICATIONS 43 TRAVEL 44 EXCISE TAXES 45 RENTAL/LEASE 46 INSURANCE 47 UTILITES 48 REPAIR & MAINTENANCE 49 MISCELLANEOUS 50 INTERFUND SUBSIDIES 51 LAND 52 BUILDINGS 53 MACHINERY/EQUIPMENT 54 CONSTRUCTION PROJECTS 55 GENERAL OBLIGATION BONDS 56 REVENUE BONDS 57 INTERGOVERNMENTAL LOANS 58 INTEREST 59 OTHER INTEREST & DEBT SERVICE COSTS $ - $ 62,656 $ 675,000 $ (675,000) 09 1,352,620 848,590 141,867 1,210,753 109 805,377 4,032,696 1,056,621 (251,244) 1319 50,000 - - 50,000 01 p 47,650 26,059 23,825 23,825 509 0 $ 2,255,647 $ 4,970,001 $ 1,897,313 $ 358,334 849 wo T $ 1,205,783 $ 676,857 $ 890,501 $ 315,282 749 'v 24,000 16,169 19,260 4,740 809 440,577 290,915 361,498 79,079 829 C 4,000 3,345 3,952 48 999 150,000 121,987 117,579 32,421 789 �+ 2,398,000 1,845,969 1,924,693 473,307 809 180,000 151,916 132,955 47,045 749 C 13,500 3,796 7,363 6,137 559 2 2,256,928 916,237 1,311,703 945,225 589 M 35,000 29,554 32,070 2,930 929 0 200 - 462 (262) 2319 N 1,696,934 1,326,896 1,415,057 281,878 839 d 202,496 137,509 180,911 21,586 899 -0 225,380 122,359 225,379 1 1009 y 35,000 28,216 27,949 7,051 809 C 71,130 24,249 59,398 11,732 849 Z 123,600 172,872 233,954 (110,354) 1899 646,370 194,533 189,888 456,482 299 C 12,500 - - 12,500 09 Q 10,000 10,044 5,943 4,057 599 1,670,000 87,212 1,473,943 196,058 889 2,940 - - 2,940 09 2 333,830 - - 333,830 09 25,840 25,839 25,839 1 1009 = 185,300 104,805 92,769 92,531 509 LL - 868 444 (444) 09 A $ 11,949,308 $ 6,292,149 $ 8,733,509 $ 3,215,799 739 t $ 1,113,757 $ 690,663 $ 943,474 $ 170,283 8M 26,000 12,607 13,095 12,905 509 398,973 288,054 341,511 57,462 869 6,500 6,040 5,716 784 889 46,000 48,663 26,971 19,029 599 4,000 985 1,713 2,287 439 3,143,445 3,186,443 1,403,108 1,740,337 450 3,200 5,454 5,974 (2,774) 1879 4,300 1,982 699 3,601 169 499,658 631,812 657,018 (157,360) 1319 307,168 240,995 276,157 31,011 909 31,679 82,335 31,680 (1) 1009 10,500 13,379 13,563 (3,063) 1299 189,130 13,456 126,158 62,972 679 232,300 223,758 240,857 (8,557) 1049 283,341 75,745 72,689 210,652 269 680,000 - - 680,000 09 25,000 - - 25,000 09 56,474 - 12,536 43,938 229 1,031,645 282,979 397,499 634,146 399 107,290 - - 107,290 09 160,870 - - 160,870 09 61,600 61,590 61,590 10 1009 103,070 61,859 55,231 47,839 549 - 383 193 (193) 09 $ 8,525,900 $ 5,929,183 $ 4,687,429 $ 3,838,471 559 27 Packet Pg. 123 I 7.2.a I Page 5 of 6 C TTY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 3,159,792 $ 1,676,555 $ 2,680,234 $ 479,558 8M 2 OVERTIME 130,000 119,403 155,225 (25,225) 1199 3 BENEFITS 1,043,665 673,514 970,550 73,115 9M 4 UNIFORMS 11,500 9,867 10,066 1,434 8M 5 SUPPLIES 453,000 260,408 413,423 39,577 919 6 FUEL CONSUMED 20,000 - - 20,000 09 7 SUPPLIES PURCHASED FOR INV OR RESALE 5,000 - - 5,000 09 8 SMALL EQUIPMENT 83,900 115,074 9,326 74,574 119 9 PROFESSIONAL SERVICES 2,587,949 2,803,220 2,260,197 327,752 879 10 COMMUNICATIONS 48,000 41,254 44,509 3,491 939 11 TRAVEL 5,000 495 (111) 5,111 -29 12 EXCISE TAXES 1,026,360 1,012,945 1,148,080 (121,720) 1129 13 RENTAL/LEASE 344,978 290,180 309,831 35,147 909 14 INSURANCE 360,663 203,936 364,070 (3,407) 1019 15 UTILITIES 3,607,060 2,241,120 3,011,335 595,725 8M 16 REPAIR & MAINTENANCE 728,630 770,730 530,086 198,544 7M 17 MISCELLANEOUS 138,350 230,144 331,700 (193,350) 2409 18 INTERFUND SUBSIDIES 1,588,089 1,175,403 432,735 1,155,354 279 19 BUILDINGS 12,500 - - 12,500 09 20 MACHINERY/EQUIPMENT - 68,126 - - 09 21 CONSTRUCTION PROJECTS 2,976,163 2,960,744 1,287,910 1,688,253 439 22 GENERAL OBLIGATION BONDS 129,820 - - 129,820 09 23 REVENUE BONDS 55,310 - - 55,310 09 24 INTERGOVERNMENTAL LOANS 104,000 174,591 103,986 14 1009 25 INTEREST 353,270 182,515 177,781 175,489 509 26 OTHER INT EREST & DEBT SERVICE COSTS - 5,657 4,582 (4,582) 09 $ 18,972,999 $ 15,015,884 $ 14,245,513 $ 4,727,486 7M BOND RESERVE FUND (424) 27 REVENUE BONDS $ 840,010 $ - $ - $ 840,010 09 28 INTEREST 1,149,810 589,342 574,892 574,918 509 $ 1,989,820 $ 589,342 $ 574,892 $ 1,414,928 299 28 Packet Pg. 124 7.2.a Page 6 of 6 C ITY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 395,171 $ 246,723 $ 353,631 $ 41,540 899 2 OVERTIME 2,000 3,567 3,958 (1,958) 1989 3 BENEFITS 132,345 88,063 117,196 15,149 899 4 UNIFORMS 1,500 1,054 1,938 (438) 1299 5 SUPPLIES 149,120 80,886 120,353 28,767 819 6 FUEL CONSUMED 1,000 - - 1,000 09 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 458,880 361,929 261,224 197,656 579 8 SMALL EQUIPMENT 58,000 4,060 7,894 50,106 149 9 PROFESSIONAL SERVICES 46,750 1,317 1,411 45,339 39 10 COMMUNICATIONS 3,000 2,073 2,907 93 979 11 TRAVEL 1,000 - 1,870 (870) 1879 12 RENTAL/LEASE 17,470 9,549 15,332 2,138 889 13 INSURANCE 50,178 51,903 52,373 (2,195) 1049 14 UTILITIES 14,000 17,559 17,926 (3,926) 1289 15 REPAIRS& MAINTENANCE 60,000 69,602 49,173 10,827 829 16 MISCELLANEOUS 12,000 7,290 9,337 2,663 789 17 MACHINERY/EQUIPMENT 3,564,411 343,473 1,741,019 1,823,392 499 $ 4,966,825 $ 1,289,048 $ 2,757,544 $ 2,209,281 569 TECHNOLOGY RENTAL FUND (512) 18 SALARIES AND WAGES $ 657,771 $ 347,341 $ 525,510 $ 132,261 809 19 OVERTIME 2,000 1,286 270 1,730 IM 20 BENEFITS 191,954 123,481 188,103 3,851 989 21 SUPPLIES 5,000 6,552 6,954 (1,954) 1399 22 SMALL EQUIPMENT 181,800 60,300 130,892 50,908 729 23 PROFESSIONAL SERVICES 61,860 32,492 43,018 18,842 709 24 COMMUNICATIONS 58,770 59,539 65,627 (6,857) 1129 25 TRAVEL 1,500 296 - 1,500 09 26 RENTAL/LEASE 4,640 4,088 1,504 3,136 329 27 REPAIRS& MAINTENANCE 666,729 429,086 637,490 29,239 969 28 MISCELLANEOUS 55,600 3,583 11,033 44,567 209 29 MACHINERY/EQUIPMENT 56,000 251,887 13,060 42,940 239 $ 1,943,624 $ 1,319,931 $ 1,623,461 $ 320,163 849 TOTAL EXPENDITURE ALL FUNDS $ 140,855,817 $ 89,264,231 $ 105,473,640 $ 35,382,177 759 29 Packet Pg. 125 7.2.a Page 1 of 1 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining % Spent CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPART MENTAL POLICE SERVICES SATELLITE OFFICE COMMUNITY SERVICES/ECONOMIC DEV PLANNING& DEVELOPMENT HUMAN SERVICES PROGRAM PARKS & RECREATION PUBLIC WORKS FACILITIES MAINTENANCE $ 486,719 $ 313,168 $ 390,805 $ 95,914 80% 505,239 326,819 354,414 150,825 70% 1,297,746 839,279 876,005 421,741 68% 1,827,709 1,229,098 1,343,740 483,969 74% O 2,502,670 2,098,000 2,347,890 154,780 94% 1,161,780 866,285 888,974 272,806 77% 18,488,589 12,742,350 17,150,215 1,338,374 93% _ R 14,826,373 11,791,103 13,445,385 1,380,988 91% E LL 230,681 86,350 117,457 113,224 51% �+ t 1,312,555 640,700 1,185,309 127,246 90% C O 5,246,507 3,387,809 3,515,544 1,730,963 67% 2 347,982 157,016 234,573 113,409 67% M p N 6,575,662 4,349,263 5,476,396 1,099,266 83% d 4,283,090 2,997,498 3,650,444 632,646 85% E 4,877,452 2,177,230 3,504,989 1,372,463 72% Q p Z $ 63,970,754 $ 44,001,969 $ 54,482,142 $ 9,488,612 85% C ITY O F EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2023 Amended Budget 11/30/2022 Expenditures 11/30/2023 Expenditures Amount Remaining %Spent WATER UTILITYFUND $ 11,949,308 $ 6,292,149 $ 8,733,509 $ 3,215,799 73% STORM UTILITY FUND 8,525,900 5,929,183 4,687,429 3,838,471 55% SEWER/WWTP UTILITY FUND 18,972,999 15,015,884 14,245,513 4,727,486 75% BOND RESERVE FUND 1,989,820 589,342 574,892 1,414,928 29% $ 41,438,027 $ 27,826,557 $ 28,241,343 $ 13,196,684 68% 30 Packet Pg. 126 I 7.2.a I Page 1 of 2 C ITY O F FAMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2023 Amended Budget 11/30/2022 Expenditures 11/30/2023 Expenditures Amount Remaining %Spent C TIY C O UNC IL SALARIES AND WAGES $ 219,276 $ 175,034 $ 203,453 $ 15,823 93% BENEFITS 103,845 86,304 97,034 6,811 93% SUPPLIES 11,000 2,591 1,766 9,234 16% SERVICES 152,598 49,238 88,552 64,046 58% $ 486,719 $ 313,168 $ 390,805 $ 95,914 80% OFFICEOFMAYOR SALARIES AND WAGES $ 282,988 $ 227,832 $ 237,709 $ 45,279 84% BENEFITS 90,087 78,187 81,450 8,637 90% SUPPLIES 1,500 2,079 1,402 98 93% SERVICES 130,664 18,722 33,853 96,811 26% $ 505,239 $ 326,819 $ 354,414 $ 150,825 70% HUMAN RESOURCES SALARIES AND WAGES $ 782,258 $ 439,278 $ 494,138 $ 288,120 63% BENEFITS 243,609 144,263 185,213 58,396 76% SUPPLIES 13,600 1,368 5,518 8,082 41% SERVICES 258,279 254,370 191,137 67,142 74% $ 1,297,746 $ 839,279 $ 876,005 $ 421,741 68% MUNIC IPAL C O URT SALARIES AND WAGES $ 1,234,740 $ 812,367 $ 889,155 $ 345,585 72% BENEFITS 345,764 241,197 271,249 74,515 78% SUPPLIES 23,048 7,818 13,173 9,875 57% SERVICES 224,157 167,716 170,163 53,994 76% $ 1,827,709 $ 1,229,098 $ 1,343,740 $ 483,969 74% ADMINIS TRATIVE S ERVIC ES SALARIES AND WAGES $ 1,601,894 $ 1,323,811 $ 1,521,368 $ 80,526 95% BENEFITS 465,703 393,908 439,819 25,884 94% SUPPLIES 13,000 10,298 8,354 4,646 64% SERVICES 422,073 369,984 378,349 43,724 90% $ 2,502,670 $ 2,098,000 $ 2,347,890 $ 154,780 94% C 1TY ATTORNEY SERVICES $ 1,161,780 $ 866,285 $ 888,974 $ 272,806 77% $ 1,161,780 $ 866,285 $ 888,974 $ 272,806 77% NON -DEPARTMENTAL SALARIES AND WAGES $ 101,750 $ - $ - $ 101,750 0% BENEFITS 239,583 120,344 98,369 141,214 41% SUPPLIES 5,000 - - 5,000 0% SERVICES 16,426,684 11,614,501 15,834,591 592,093 96% INTERFUND SUBSIDIES 1,391,982 935,000 1,151,522 240,460 83% DEBT SERVICE - PRINCIPAL 191,620 - - 191,620 0% DEBT SERVICE - INTEREST 131,970 72,505 65,733 66,237 50% $ 18,488,589 $ 12,742,350 $ 17,150,215 $ 1,338,374 93% PO LIC E SERVIC ES SALARIES AND WAGES $ 9,366,760 $ 7,540,516 $ 8,399,322 $ 967,438 90% BENEFITS 3,280,628 2,601,960 2,898,080 382,548 88% SUPPLIES 342,941 337,562 241,179 101,762 70% SERVICES 1,786,044 1,183,111 1,833,089 (47,045) 103% DEBT SERVICE - PRINCIPAL 50,000 - - 50,000 0% MACHINERY/EQUIPMENT - 127,953 73,714 (73,714) 0% $ 14,826,373 $ 11,791,103 $ 13,445,385 $ 1,380,988 91% SATELLITE O FFIC E SALARIES AND WAGES $ 38,537 $ 15,348 $ 40,040 $ (1,503) 104% BENEFITS 7,298 2,886 23,207 (15,909) 318% SUPPLIES 17,000 11,057 226 16,774 1% SERVICES 167,846 57,059 53,984 113,862 32% $ 230,681 $ 86,350 $ 117,457 $ 113,224 51% F O 0 C R C LL 21 t C O 2 Cl) N O N d E O Z 31 Packet Pg. 127 1 Page 2 of 2 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2023 Amended 11/30/2022 11/30/2023 Amount Title Budget Expenditures Expenditures Remaining %Spent C O MMUNITY S ERVIC ES/EC O N DEV. SALARIES AND WAGES $ 613,413 $ 310,615 $ 595,964 $ 17,449 97% BENEFITS 165,783 86,269 151,911 13,872 92% SUPPLIES 4,075 661 1,463 2,612 36% SERVICES 529,284 243,155 435,971 93,313 82% $ 1,312,555 $ 640,700 $ 1,185,309 $ 127,246 90% PLANNING & DEVELOPMENT SALARIES AND WAGES $ 2,392,581 $ 1,980,022 $ 2,145,031 $ 247,550 90% BENEFITS 779,673 660,459 757,713 21,960 97% SUPPLIES 23,400 8,631 14,766 8,634 63% SERVICES 2,050,853 738,697 598,034 1,452,819 29% $ 5,246,507 $ 3,387,809 $ 3,515,544 $ 1,730,963 67% HUMAN SERVICES PROGRAM SALARIES AND WAGES $ 121,292 $ 76,320 $ 102,190 $ 19,102 84% BENEFITS 33,190 20,949 31,147 2,043 94% SUPPLIES 15,000 5,358 3,638 11,362 24% SERVICES 178,500 48,781 97,598 80,902 55% MACHINERY/EQUIPMENT - 5,608 - - 0% 347,982 157,016 234,573 113,409 67% PARKS & RECREATION SALARIES AND WAGES $ 3,269,091 $ 2,312,927 $ 2,744,544 $ 524,547 84% BENEFITS 1,074,929 775,072 964,175 110,754 90% SUPPLIES 468,900 228,306 375,376 93,524 80% SERVICES 1,672,742 1,032,958 1,238,416 434,326 74% MACHINERY/EQUIPMENT 90,000 - 153,886 (63,886) 171% $ 6,575,662 $ 4,349,263 $ 5,476,396 $ 1,099,266 83% PUBLIC WORKS ADMINISTRATION SALARIES AND WAGES $ 409,900 $ 178,009 $ 404,072 $ 5,828 99% BENEFITS 150,075 74,521 121,054 29,021 81% SUPPLIES 9,600 4,477 12,072 (2,472) 126% SERVICES 98,006 76,238 84,757 13,249 86% $ 667,581 $ 333,245 $ 621,956 $ 45,625 93% FACILITIES MAINTENANCE SALARIES AND WAGES 1,287,006 808,703 1,145,194 141,812 89% BENEFITS 462,021 325,710 434,530 27,491 94% SUPPLIES 128,000 114,053 97,755.14 30,245 76% SERVICES 1,359,860 847,648 1,177,466 182,394 87% MACHINERY/EQUIPMENT 1,640,565 81,116 650,043 990,522 40% $ 4,877,452 $ 2,177,230 $ 3,504,989 $ 1,372,463 72% ENGINEERING SALARIES AND WAGES $ 2,395,963 $ 1,812,539 $ 2,019,007 $ 376,956 84% BENEFITS 812,924 643,257 702,731 110,193 86% SUPPLIES 2,200 1,349 3,375 (1,175) 153% SERVICES 404,422 207,109 303,376 101,046 75% $ 3,615,509 $ 2,664,254 $ 3,028,489 $ 587,020 84% TOTAL GENERAL FUND EXPENDITURES $ 63,970,754 $ 44,001,969 $ 54,482,142 $ 9,488,612 85% t O Q O 0 C R C LL 21 t C O 2 Cl) N O N L d E O Z 32 Packet Pg. 128 7.2.a GENERAL FUND OVERVIEW BALANCES CHANGE IN FUND BALANCES GENERAL FUND ---- ACTUAL ---- ---- ACTUAL ---- & SUBFUNDS 1 1 /30/2023 1 1 /30/2023 Q3 YTD Fund Balance Cash Balance 001-General Fund $ 3,827,108 $ 968,546 $ (4,890,656) $ (8,075,847 0 009-Leoff-Medical Ins. Reserve 132,801 148,753 (108,590) (84,063 011-Risk Management Reserve Fund - - (25,000) (25,000 012-Contingency Reserve Fund 2,228,672 2,228,672 - 446,522 c 014-Historic Preservation Gift Fund 8,944 8,944 - (2,757 c 016-Building Maintenance 3,761,782 3,905,058 (103,201) (534,821 017 - Marsh Restoration & Preservation 853,595 853,595 3,829 3,829 r 018 - Edmonds Homelessness Response Fd 200,000 200,000 - - c 0 019 - Opioid Response Fund 123,126 74,119 - 74,119 c� N Total General Fund & Subfunds Is 11,136,027 $ 8,387,687 $ (5,123,618) $ (8,198,019, N L d E *$8,914,686 of the fund balance in Fund 001 added to the $2,228,672 balance in Fund 012, represent the required > 20% operating reserve. z0 There are no interfund loans outstanding at this time. 0 a� GOVERNMENTAL FUNDS OVERVIEW LL 21 0 2 M N BALANCES CHANGE IN FUND BALANCES N L GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- s FUNDS 11 /30/2023 11 /30/2023 Q3 YTD Fund Balance Cash Balance 0 z r General Fund & Subfunds $ 11,136,027 $ 8,387,687 $ (5,123,618) $ (8,198,019 . d E Special Revenue 15,512,423 20,362,362 (677,917) (687,327 Capital Projects - Fund 332 401,739 286,759 691,038 194,056 Total Governmental Funds $ 27,050,189 $ 29,036,808 $ (5,110,497) $ (8,691,289. Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 33 Packet Pg. 129 7.2.a SPECIAL REVENUE FUNDS OVERVIEW BALANCES CHANGE IN FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- SPECIAL REVENUE 11/30/2023 11/30/2023 Q3 YTD Fund Balance Cash Balance 104 - Drug Enforcement Fund $ 37,040 $ 40,180 (31,900) $ (30,530 C 111 - Street Fund (317,572) (260,367) (140,571) (726,256; m 112 - Combined Street Const/Improve 3,006,028 305,008 (485,000) 566,523 W 117 - Municipal Arts Acquis. Fund 610,991 641,195 16,366 (23,897 120 - Hotel/Motel Tax Revenue Fund 183,420 172,894 30,908 88,556 c 121 - Employee Parking Permit Fund 89,752 93,232 961 14,720 c 122 -Youth Scholarship Fund 16,833 17,538 1,352 1,625 L, 123-Tourism Promotional Fund/Arts 137,630 137,604 9,305 22,460 s 125 - Real Estate Tax 2,224,995 2,421,322 58,739 (992,020; c 126 - Real Estate Excise Tax 1 ' 4,523,135 4,706,881 354,715 573,155 a 127 - Gifts Catalog Fund 2,975,683 3,117,786 19,452 (88,110 N 130 - Cemetery Maintenance/Improvement 200,176 213,030 (22,146) (67,993 N 136 - Parks Trust Fund (7,497) - (161,439) (168,935; m 137- Cemetery Maintenance Trust Fund 1,154,757 1,205,930 19,026 51,457 E 138- Sister CityCommission 17,577 18,500 114 (2,317 > 140 -Business Improvement Disrict 50,902 50,902 (10,144) 11,118 Z 141 -Affordable and Supportive Housing Fd 300,134 292,495 26,296 65,568 142 - Edmonds Rescue Plan Fund 75,595 6,944,895 (366,841) 11,007 oo 143 -Tree Fund 232,842 243,338 2,891 6,542 CL a) Total Special Revenue $ 15,512,423 $ 20,362,362 j $ (677,917) $ (687,327 *$200,000 of the fund balance in Fund 126 has been reserved for Marsh Restoration Funding, as well as $1,000,000 for the purchase of Open Space. ii ENTERPRISE FUNDS OVERVIEW '' 0 2 M N O N BALANCES CHANGE IN FUND BALANCES I.. ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- y FUNDS 11/30/2023 11/30/2023 Q3 YTD 0 Fund Balance Cash Balance Z r c 421 -Water Utility Fund $ 33,749,092 $ 10,540,406 $ 194,550 $ 1,860,469 E 422 -Storm Utility Fund * 20,378,448 7,355,725 1,011,232 2,306,716 0 423 - Sewer/WWTP Utility Fund 64,858,420 16,477,620 16,276 1,859,086 Q 424 - Bond Reserve Fund 860,271 860,271 4,680 16,310 411 -Combined Utility Operation 132,340 190,656 41,550 132,340 Total Enterprise Funds $ 119,978,572 $ 35,424,678 $ 1,268,288 $ 6,174,921 *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 130 7.2.a SUMMARY OVERVIEW BALANCES CHANGE IN FUND BALANCES ---- ACTUAL ---- ---- ACTUAL ---- CITY-WIDE 11/30/2023 11/30/2023 Q3 YTD Fund Balance Cash Balance Governmental Funds $ 27,050,189 $ 29,036,808 $ (5,110,497) $ (8,691,289; o Enterprise Funds 119,978,572 35,424,678 1,268,288 6,174,921 Internal Services Fund 10,015,145 5,623,927 (230,970) (343,159, Total City-wide Total $ 157,043,905 $ 70,085,413 $ (4,073,179) $ (2,859,528 ca c ii 21 s r c INTERNAL SERVICE FUNDS OVERVIEW M N O N L d E 4) O BALANCES CHANGE IN FUND BALANCES ? INTERNAL SERVICE ---- ACTUAL ---- ---- ACTUAL ---- o a FUNDS 11/30/2023 11/30/2023 Q3 YTD Fund Balance Cash Balance c 511 -Equipment Rental Fund $ 9,207,641 $ 5,129,238 $ (304,312) $ (188,160, L 512 -Technology Rental Fund 807,504 494,688 73,341.94 (154,999, >+ t Total Internal Service Funds $ 10,015,145 $ 5,623,927 $ (230,970) $ (343,159 _ 0 M N O N L E d > O Z w+ C d E t <.i rt+ y.+ Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 131 7.3 City Council Agenda Item Meeting Date: 01/16/2024 Appointmnent of Councilmembers to Committees, Boards and Commissions for 2024 Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History Each year the newly elected Council President has the responsibility to appoint members of the City Council to a variety of board and committees, as well as make assignments to the three Council Committees: Finance Committee (FIN); Parks and Public Works Committee (PPW), and Public Safety, Personnel, Human Services and Planning (PSPHSP). Staff Recommendation N/A Narrative Council President Vivian Olson will make the appointments for 2024. The attachment also includes the appointments made by Mayor Rosen to the Mayors Climate Protection Committee and the Disability Board. Attachments: Council Committee Assignments Jan 2024 final Packet Pg. 132 7.3.a CITY COUNCIL COMMITTEE REPRESENTATIVES SLOTS Committee of the Council Representative(s) Public Safety, Personnel and Planning Committee (2) CM Tibbott (chair) CM Eck Parks and Public Works Committee (2) CM Paine (chair) CM Dotsch Finance Committee (2) CM Chen (chair) CM Nand Council Working Committee Established by ECC 2.05.035 Legal Assessment Committee (2) CM Nand (chair) CM Dotsch City of Edmonds Boards, Committees and Commissions Creative District Council Rep CM Tibbott Disability Board (Edmonds) Mayor appoints (2) Councilmembers Quarterly CM Chen CM Tibbott Diversity Commission (Edmonds) 1st Wednesday CM Eck Economic Development Committee (Edmonds) 3rd Wednesday CM Eck Historic Preservation Advisory Commission (Edmonds) 2nd Thursday CM Dotsch Lodging Tax Advisory Committee (Edmonds) CM Chen Mayor's Climate Protection Committee (Edmonds) (Mayor Appoints) 1st Thursday CM Paine Tree Board Liaison (Edmonds) 1st Thursday CM Nand Youth Commission (Edmonds) 2nd and 4t" Wednesday CM Dotsch Outside Boards/Commissions/Advisory Affordable Housing Alliance CM Tibbott Community Transit CM Paine Edmonds Chamber of Commerce CM Tibbott L O W _ O N N E E O U c L 0 m vi m a� E E 0 U 0 L a� E 0 E O U 4- 0 c d E _ 0 Q. 0_ a _ v N O N _ O W _ a� E 0 .N a m a� E E 0 U c 0 U a� E 0 a Packet Pg. 133 7.3.a Lake Ballinger Work Group CM Chen PFD Oversight Committee (Edmonds) CM Eck Port of Edmonds (Edmonds) 2nd and 4th Monday CM Chen Seashore Transportation Forum CM Paine SNOCOM 911 d Thursday CM Nand Snohomish County Tomorrow Alternate: CM Dotsch CM Olson Salmon Recovery — WRIA 8 Alternate: CM Paine CM Dotsch L O 4- W C O N E E O U c L O m vi m a� E O U O L d E d E .0 C O U 4- 0 c d c E c 0 O. O_ Q c N O N C O Q Packet Pg. 134 7.4 City Council Agenda Item Meeting Date: 01/16/2024 City of Edmonds Facility Condition Assessment update by Mckinstry Staff Lead: Oscar Antillon Department: Public Works & Utilities Preparer: Royce Napolitino Background/History In 2017 the City of Edmonds commissioned Mckinstry to perform a two year Facility Condition Assessment report to supplement the previous FCA report performed by Cardno LLC in 2011 and 2012. Those findings were presented to Parks & Public Works and Finance Committees on 07-09-19 and to the full Council on 07-16-19. The current information being presented is an updated facilities inventory and a five year refresh of the data. Presented during January 2024 Parks and Public Works Committee. Staff Recommendation Forward the Facility Condition Assessment Update to be filed by City Clerk. Narrative Facility Condition Assessments, or FCAs, provide facility condition and budget data for the repair and upkeep of facilities. An original assessment was performed by Cardno, with the FCA report delivered in 2011-12. In 2017, McKinstry furthered this work to accurately assess the condition of the City's building portfolio. Mckinstry completed their work to expand or update the previously gathered information and include Mechanical, Electrical and Plumbing systems to the scope of the report. This work included the introduction of a Facility Condition Index, 30 years capital renewal budget table and has been refreshed and updated after five years(2018-2023). The Facility Condition Index (FCI) score was determined by the Backlog of Maintenance and Repair methodology. This scoring model focuses on the correction of deficient building systems and those at or near end of useful life functionality. The Backlog of Maintenance and Repair method helps identify building system and budget requirements to focus capital renewal funds on functionality, condition and the ability of the facility to meet the current and future needs of the City. McKinstry's presentation includes: the current and 5-year FCI calculations; takeaways from the past five years, a recap of operating recommendations; additional capital projects; and funding opportunities. Attachments: 10.22 City of Edmonds 2022 FCA Update 8.8.23 Parks and Public Works Committee Presentation Packet Pg. 135 :r a in�try ife 0/ Building Packet Pg. 136 7.4.a irtstry ife Of Your Building 10/13/22 Thom Sullivan, Facilities Manager City of Edmonds 7110 210th St SW Edmonds WA 98026 Re: 2022 Update to Facility Condition Assessment - Revised Scope/Change Order Request Dear Thom, We are excited to continue to the City of Edmond's ongoing risk mitigation and capital planning needs through the performance of this Facility Condition Update to the City's existing asset inventory. The revised scope for the 2022 FCA update will: Provide FCA Update on -site field assessments of assets at City Hall and the Public Safety Building • Provide ADA assessments to identify potential access issues at City Hall and the Public Safety Building priority facilities. • Provide new FCA on -site field assessments of assets at 8 city park structures and the salmon hatchery facility. • Add and remove component data based on capital projects and new construction records • Update asset condition scores and life expectancies • Update all replacement cost estimates • Provide the City of Edmonds with an updated 30 Year Capital Plan. We have enjoyed our relationship with the City, and look forward to continuing to work with you. Sincerely, Grant Granger I Account Executive, Technical Services 206-456-4327 grantg@mckinstry.com 5005 3RD AVE. S. • SEATTLE, WA 98134. 206.762.3311 • MCKINSTRY.COM WA • MCKINE*982KG • EC MCKINEL881NZ • MCKINCL942DN • MCKINCL942DW • MCKINEL874CL • INDUSCG903KM Packet Pg. 137 7.4.a City of Edmonds 2022 Facility Condition Assessment Update - Change Order Background McKinstry performed a comprehensive Facility Condition Assessment for the City of Edmonds in 2019 including capture of field data for all MEP equipment, architectural systems, and site equipment and amenities, and integration with industry data regarding equipment and facilities lifecycle and cost. The City has asked McKinstry to build upon this work to provide updated facility asset condition, lifecycle, and cost data to better guide your near and long-term capital planning efforts. Scope of Work As this is an update to the original 2019 FCA, we will target our assessment time by identifying updated equipment through capital project lists, stakeholder interviews and maintenance records. FACILITIES IN SCOPE Building Boys and Girls Club 6,856 Cemetery Building 759 City Hall** 34,074 Fishing Pier 1,200 Frances Anderson Center 55,000 Fire Station 16 10,700 Fire Station 17 9,800 Fire Station 20 6,400 Historic Log Cabin 372 Historical Museum 3,910 Library and Plaza Room 19,520 Meadowdale Club House 3,950 Old Public Works 14,100 Parks Maint. Building 4,868 Public Safety building** 30,940 Public Works O&M Center 28,000 Wade James Theater 6,289 Yost Pool House 4,664 Parks restroom structures (8 total)* —4,000 Hatchery Building* —1,500 * Locations proposed for first-time FCA site walk ** Locations proposed for FCA Update site walk and ADA Assessment SYSTEMS TO BE REVIEWED McKinstry's team of facility assessors will update the existing facility asset list to score and inventory building equipment and systems. • Heating System • Air Conditioning & Refrigeration System • Ventilation System • Roofing System CONFIDENTIAL & PROPRIETARY I CITY OF EDMONDS 12022 FCA UPDATE -CHANGE ORDER I 1 Packet Pg. 138 7.4.a City of Edmonds 2022 Facility Condition Assessment Update - Change Order • Electrical System • Plumbing • Building Envelope • Structural Components • Site Paving • Lighting Systems • Commercial Kitchen High -Level systems: used for identification and tracking maintenance (Fencing, Flooring, Furniture/millwork, Playgrounds, Grounds, Fire/Life Safety/Security) DOCUMENTATION REVIEW, PROJECT PLANNING AND STAFF INTERVIEWS. The FCA team will review available documents to familiarize themselves with the facility and to verify the accuracy of information collected versus the data you already have. We will interview on -site occupants and maintenance staff to gather critical information on historic performance and known deficiencies. WALK-THROUGH SURVEY BY TEAM OF FIELD OBSERVERS McKinstry's facility assessors will perform site walks on two priority City of Edmonds facilities (City Hall and the Public Safety Building) to visually assess the condition of critical assets, with an emphasis on equipment that has been installed or updated in the period after the original 2019 assessment. Additionally, McKinstry assessors will perform site walks at the 9 total buildings not included in the original 2019 FCA, as noted above. ADA Assessment During our scheduled site walks at City Hall and the Public Safety Building, McKinstry's facility assessors will review each facility against a 24-point ADA accessibility checklist. Any deficiencies will be catalogued, with special site conditions noted. Site -by -site assessment findings will be included within the final deliverables provided to the City. NEW ASSET INVENTORY AND UPDATED SCORING For every new asset, the McKinstry team will add detailed asset information including make, model, size, and location. The assessors will then assign an asset condition score and life expectancy, as well as additional City - specific qualitative scores (Occupant Impact, Constituent Facing) included in our FCA approach. For previously existing assets, the McKinstry team will updated life expectancy and asset condition based on performance information provided by the City. COST ESTIMATING All components, including those not field -assessed during the update, will receive an updated cost estimate. McKinstry determines cost estimates using our experience in the market, our project history City of Edmonds and the city's historical financial reality. All costs are for like -for -like replacements. DELIVERABLES Equipment Inventory We will deliver a comprehensive equipment inventory with revised asset conditions, cost estimates and estimated life remaining for each piece of equipment. This Excel -based database can easily by uploaded into any asset or facility management software and used for bond planning. FCA Update Report and Presentation A Summary of key findings per category and facility type will be provided in both a narrative FCA Update report, as well as a presentation format. We have included in in the scope of this update one "key findings" CONFIDENTIAL & PROPRIETARY I CITY OF EDMONDS 12022 FCA UPDATE -CHANGE ORDER 12 Packet Pg. 139 7.4.a City of Edmonds 2022 Facility Condition Assessment Update - Change Order presentation to the City of Edmonds facilities team and one executive presentation to the City Council or other identified stakeholder group.The final report will also include an ADA Assessment scorecard/findings for City Hall and the Public Safety Building. ADD/ALT: FACILITY CONDITION ASSESSMENT VISUALIZATION DASHBOARD McKinstry can further support the City's capital planning needs through additional analysis and public communication support. To make data even more actionable, McKinstry can provide access to our proprietary software tool ReveaIT" which enables visualization of collected facilities data. ReveaIT" is an online, interactive data visualization tool that gives decision makers the ability to navigate through their portfolio from top to bottom, plan multiple scenarios for funding and replacement, and communicate priorities and plans to stakeholders. Capital Planning Visualization Data visualization allows interaction with data and ensures your team can use the insights from an FCA to make decisions focused on reaching long-term goals. Our Reveal visualization tool enables you to sort by system and location for side -by -side system comparisons to aid in project prioritization and asset management. Figure 1— Visualize selected buildings and/or systems in the portfolio and compare across multiple parameters. Figure 3 — Align annual capital budget amounts with asset priorities to create actionable plans with specific assets. Figure 2 — See the expected capital needs for selected buildings and/or systems based on observed data. Figure 4 — Save the scenario to share with other users or export the asset list and data to .csv for use in third -party software. Training McKinstry will provide training specific to visualization, focused on development of scenario analyses and report generation. CONFIDENTIAL & PROPRIETARY I CITY OF EDMONDS 12022 FCA UPDATE -CHANGE ORDER 12 Packet Pg. 140 7.4.a City of Edmonds 2022 Facility Condition Assessment Update - Change Order Data Ownership All data collected by McKinstry will be stored in a central database for use in capital planning. Data is owned by City of Edmonds and is transportable to any compatible format or application. The add/alt includes 5 years of customer updates and access to data within the visualization tool. Timeline and Staffing McKinstry will assign a dedicated facility condition assessor as program manager for the update. We understand the goal is to have the FCA Update completed by the end of 2022. We anticipate completing the project within four weeks of kick-off, with presentations to Edmonds board stakeholders to occur in Q12023. Completing the project in 2022 will be contingent upon resource availability and the timing of NTP from the City. Cost of Services McKinstry will offer the services listed in this proposal on a lump sum bases as listed below. ASSUMPTIONS City of Edmonds shall provide access to all available facility drawings, equipment data (including O&Ms), planned project information, and project history as requested. • Site access to any rooftop equipment to be provided by City of Edmonds • Work will be executed during normal business hours (6AM —4PM, M-F) • No repair work will be completed under this scope of work • Proposal does not include on -site field assessments of all City of Edmonds facilities. Additional sites beyond those budgeted can be accommodated via a formal change order request from the City. ADA Assessment does not include detailed recommendations for ADA compliance, budgetary costs for remediation, or prioritization of ADA compliance issues. We look forward to working again with you and the City of Edmonds team. ACCEPTANCE City of Edmonds McKinstry Essention, LLC Printed Name Date I Printed Name Date ature ture CONFIDENTIAL & PROPRIETARY I CITY OF EDMONDS 12022 FCA UPDATE -CHANGE ORDER Packet Pg. 141 7.4.a City of Edmonds 2022 Facility Condition Assessment Update - Change Order Terms and Conditions PERFORMANCE OF WORK McKinstry shall perform the scope of work ("Work") specified herein. McKinstry shall furnish all services necessary to perform the Work and perform the Work to completion diligently, expeditiously and with adequate forces. Customer shall use its best efforts to provide all information, materials, documents, and assistance that is reasonably required for McKinstry to perform any and all aspects of the Work. PAYMENTS Customer shall pay McKinstry the compensation specified herein ("Price") for the value of Work that McKinstry has completed, as the Work is completed. Customer shall pay McKinstry within thirty (30) days of receiving an invoice. McKinstry will be entitled to interest at the rate of 1.5 percent per month on all sums overdue and unpaid from the date due. TERMINATION Either Party may terminate this agreement upon fifteen (15) days written notice to the other Party. In such case, the rights and obligations of each Party that arose prior to the termination date shall survive such termination. DISPUTES In case of dispute between the Parties, the Parties will attempt to negotiate a resolution. If a dispute remains unresolved more than thirty (30) calendar days after the commencement of negotiation, and the Parties have not agreed to extend such date, then the Parties shall pursue mediation. If any dispute remains unresolved more than sixty (60) calendar days after the commencement of mediation, then either Party may pursue arbitration. No litigation will be commenced by either Party unless all of the foregoing steps have been pursued to completion. CHOICE OF LAW, VENUE The validity, interpretation, and performance of this agreement shall be governed by the laws of the state in which the Work is performed. The venue for resolving any dispute shall be the county in which the Work is performed. FORCE MAJEURE Neither McKinstry nor Customer shall be considered in breach of this agreement to the extent that the Party's performance is prevented by an event or events that are beyond the control of such party, including but not limited to acts of God, fire, earthquake, flood, storm, war, rebellion, revolution, insurrection, riot, strike, nuclear contamination, and/or acts or threats of terrorism. Notwithstanding any other provision(s) of this or any related agreement(s), if McKinstry's work is delayed, disrupted, suspended, or otherwise impacted as a direct or indirect result of COVID-19 (coronavirus), including, but not limited to, by (1) disruptions to material and/or equipment supply; (2) illness of McKinstry's workforce and/or unavailability of labor; (3) government quarantines, closures, or other mandates, restrictions, and/or directives; (4) owner or contractor restrictions and/or directives; and/or (5) fulfillment of McKinstry's contractual or legal health and safety obligations associated with COVID-19; then, McKinstry shall be entitled to a reasonable equitable adjustment to its scope, schedule, duration, and price to account for such delays, disruptions, suspensions, and impacts. CONFIDENTIAL & PROPRIETARY I CITY OF EDMONDS 12022 FCA UPDATE - CHANGE ORDER Packet Pg. 142 7.4.a City of Edmonds 2022 Facility Condition Assessment Update - Change Order NO WAIVER No waiver of any breach, failure, right, or remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver. DAMAGES LIMITATION Neither party shall be liable to the other party for any consequential, indirect, special, incidental, exemplary, or similar, damages or losses, including loss of profits, arising out of or relating to this agreement, whether based in contract or tort or any other theory, even if a party has been advised of the possibility of such damages. Furthermore, the total aggregate liability of either party, under any theory, is limited to the agreement price. INDEMNIFICATION McKinstry shall indemnify and hold harmless Customer from and against all third party claims, damages, losses and expenses for bodily injury, sickness, disease, or death or destruction of tangible property, directly arising from McKinstry's performance of the Work, but only to the extent caused by the negligent acts or omissions of McKinstry. SEVERABILITY, SURVIVAL If any portion of this agreement shall be held invalid in whole or in part under any law, rule, regulation, or order, then such portion shall remain in effect only to the extent permitted, and the remaining portions of the agreement shall remain in full force and effect. Any invalid portions shall be substituted with an interpretation that most accurately reflects the Parties' intentions. AMENDMENT This agreement may not be amended except pursuant to a written amendment signed by an authorized signer of each Party. COMPLETE AGREEMENT This agreement, including the exhibits attached hereto, is a fully integrated agreement. Any legal terms and conditions appearing elsewhere in this agreement shall be ignored to the extent they contradict or are inconsistent with the terms and conditions contained in the foregoing numbered list. All previous agreements between McKinstry and Customer as to the Work are superseded by this agreement. CONFIDENTIAL & PROPRIETARY I CITY OF EDMONDS 12022 FCA UPDATE - CHANGE ORDER Packet Pg. 143 "nstry ro m roes eenamy 94, -En aty of Edmonds: FCA' Update Key Findings. Grant Granger I Mark Hood September 2023 '� ��I IIIIiIiI Ilq Illlli'� � , i 7.4.b W C O E W 4- 0 u • From 1990s-2014 annual facility repair budget was—$68k/yr FGG70 • 2018 McKinstry FCA highlighted staffing and funding gaps. 30 year deferred capital backlog assessed at $30,682,192 1 2023 30 Year deferred capital backlog $44,162,802 • City responded by increasing annual maintenance/facilities to $100-300k annually • Annual Capital renewal investments increases began in 2019 • 2019 - $700k 1 2020 $1,500,000 1 2021 $710,000 1 2023 No new Capital investment • By 2021— Deferred maintenance short term estimated at $11M • 2021 Public Facilities District bond added $4.4M in Facilities Funding • Impactful, but still not enough to fully fund core deferred capital needs instr� Packet Pg. 145 7.4.b Slide 2 0) GGO Thom - please reconfirm the highlighted figures. If desired, you could help us talk through this slide c Grant Granger, 2023-08-07T17:42:44.621 O E W 4- 0 tU Packet Pg. 146 7.4.b Astrong facility condition assessment program helps de -mystify deferred maintenance challenges and empowers facility directors and capital planners to make data -driven decisions W STE 0 0 � •� Expected Rate of JLL Failure Actual Rate of Failure Time W C O E W 4- 0 U %,00 14))) 01- instr� Packet Pg. 147 7.4.b Updating 2018 FCAand Expanding to new Facility Assets • Provide on -site field assessments of assets at City Hall and Public Safety Building • Provide new FCA on -site field assessments of assets at 8 city park structures and salmon hatchery facility (113 new facility assets total) • Update all existing (2018) asset condition scores and life expectancies • Update all existing replacement cost Estimates (like -for -like replacements) • Provide City of Edmonds with updated report and 30-year Capital Plan W C O E W 4- 0 u 01- instr� Packet Pg. 148 7.4.b W C O E W 4- 0 u Preventative Maintenance - Routine maintenance items to preserve expected asset life or prevent system failure/downtime. (floor care, air and water filter changes, equipment lubrication, routine inspection, and = manufacturer prescribed maintenance to maintain warranty, etc.) Operational Maintenance - Daily maintenance to maintain business operational needs (routine cleaning and sanitizing, ADA access readiness, roof cleaning and leak repair, security and lock maintenance, building controls M programing and light duty repair of Plumbing Mechanical and Electrical systems, and life safety systems). Deferred Capital Investment - Maintenance and repair to building systems that are at or past industry expected life. These maintenance items are typically larger in scope and often require vendor support. Mechanical equipment replacement, Electrical panel replacement, plumbing fixture or equipment replacement (water heaters, pumps, life safety system repairs, etc. Capital Renewal/Replacement - Replacement of larger building systems that have failed, are requiring frequent > vendor support or no longer meet the business needs of the City. Elevator modernizations, Roof replacements, exterior envelope waterproofing and painting, complete system replacements or upgrades (i.e. replacing as a package; electrical panels, wiring, receptacles and lighting), complete fire alarm systems including panels, alarm ca devices, strobe lights and monitoring network). Re -plumbing of an entire building's water/sewer infrastructure, V including piping. bathroom and kitchen fixtures, sprinklers, etc. F mstry Packet Pg. 149 7.4.b W C O E W 4- 0 U Buildina Name NPV 1 2 3 4 5 6 7 8 9 10 11 12 13 14 is Boys and Gids Club 5744,157 $84,096 1 $123,203 $46,140 518,863 s0 53,032 SO $70,064 so $42,095 $29,527 $21,723 533,190 516,132 50 Cemetery Building 5187,376 t3,591. $2,781 s4,857 51.176 s0 s78,489 52,559 $0 51,450 5996 to 511690 5991 512,886 51,154 City Hall $5,360,241 $0 $0 51,385,756 50 5293,961 515,070 5807,268 5328,907 5148,596 510,553 548,232 so 5297,874 5171,808 5124,572 Civic Center Grandstand 5626,026 $0 $0 $0 s0 s0 $15,462 so $0 $0 $389,615 $52,829 $0 $12,010 $O SO Fishing Pier 5238,911 $23,989 $4,197 $8,095 51,501 s0 55,838 $4,045 $0 $3,286 SO s0 $528 $1,567 59,860 s0 Frances Anderson Center $7,833,615 52,143,121 $228,694 $30,112 $137,569 599,187 523,946 5256,464 9304,978 s4,833 $250,777 5646,007 s36,332 s0 $214,014 5133,299 FS 16 $1,989,959 $139,660 5128,100 143,306 545,498 548,241 s300,288 so $30,967 $36,245 SO 535,110 s3,380 $419,140 $189,890 s0 FS 17 $2,342,448 $359,991 $236,820 539,664 $189,595 548,400 S39,OOB $2,733 $3,003 $24,260 $331,904 $69,841 524,904 $12,793 $302,533 s0 FS 20 5990,725 $34,518 $31,027 $25,903 534,184 517,587 5302,410 SO $0 $15,890 9248,885 $0 553,653 $125,843 $3,361 $11,079 Historic Log Cabin 548,451 52,904 52,101 51,957 518,476 s639 $691 $1,254 $0 so $0 $0 $0 $486 $1,120 52,791 Historical Museum 5365,701 $43,083 $0 $6,647 $14,670 s0 519,713 SO $4,403 so $8,811 $7,178 $26,843 $15,313 $734 s0 Library $3,288,408 $708.983 $133,463 $64,783 5310,055 s354,540 $2,300 SO $114,859 $9,433 $58,299 $4,614 576,281 $208,102 $10,936 563,476 Meadowdale Club House 5415,456 $0 525,455 s6,395 SO s62,226 57,010 $11,807 $31,280 s0 $87,901 s28,378 so 5134,067 516,376 s0 Old Public Works $1,258,325 $0 $72,027 SO $307,758 so so $6,423 $125,119 5409,332 549,261 SO $19,275 $68,257 $23,530 SO Parks Mamt. Building 4769,081 $77,869 583,905 $7,447 597549 $429 s3,480 55,322 $1,877 30 542,335 52,496 525,866 $99,437 58,864 So Public Safety $4,810,303 $516,855 $127,985 $203,968 5492,838 585,024 5323,153 $37,976 s4504 SO 5563,775 532,813 5114,760 So 5795,549 5132,120 Public Works O&M $5,112,124 $287,511 $695,644 $809 563,032 $550,181 $369,201 $1,367 $97,218 $82,477 So $165,091 $147,864 $17,841 $65,885 so Wade James Theater $1,162,904 $123,943 $91,288 $166,472 $31,461 579,865 525,033 $5,831 $0 $0 $0 $274,744 $6,759 $22,577 $45,804 s0 Yost Pool House $1,176,802 $42,972 s5o,806 $27,512 s32,206 596,796 564,687 s0 $0 s3C245 54,062 $111,236 555,232 $37,697 52.689 s0 Brackett's Landing 5475,115 $15,595 539,284 $0 s0 5215,838 s0 so 50 $0 54,449 $0 $0 $0 So s0 City Park $2,512,411 $71,550 $356,775 SO 5517,517 559,404 s0 5363,505 so $7,601 s0 $0 $0 $3,117 $119,066 s0 Olympic Beach Visitors Stabon 5130,439 $61,655 $23,358 s0 s0 s0 so s0 $0 $0 s0 515,049 $0 so s0 SO Richard F Anway park 5183,324 528,363 561,032 50 50 SO S0 SO 10 So 2 $24,344 so 511,406 50 s0 Seavie%v Park $1,621,889 $22,627 $17,518 $0 5228,883 SO SO .303,289 SO 588,674 SO $17,653 $346,058 $0 $102,797 50 Wdlow Creek Education Center 5518,622 $103,863 $115,339 s0 I s0 5118,793 s0 50 $0 $0 SO $9,877 to SO SO so City Totall $4,896,739 $2,650,802 $2,069,823 $2,342,830 $2,131,114 ,809 $1,198139,842 $1,8 $1,117,179 $868,323 $2,113,719 $1,575,018 $961,149 $1,521,707 $2,113,835 $468,49. Capital Renewal NPV $44,162,002 instr� Packet Pg. 150 7.4.b v, c 0 E w 4- 0 r u $6,000,000 $5,000,000 $4.9M $4,000,000 Baseline avg. annual capital $3,000,000 budget need: $2.7M $1.8 M $2.3M $2.OM $2.1M $2.1M $2.1M $2,000,000 $1.8M - - - - - - - - - - - - - - - - - - - - - - - - - - - - $1.6M $1.5M $1.2M m � $1.1M $1,000,000 $0.9M ■ $1.0m • $0.5M • ■ . • $o — 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Packet Pg. 151 7.4.b Buildin Boys and Girls Club Cardno Estimated Maintenance Costs (5 Years) $62,555 Estimated Capital Replacemen Costs (5 Years) $272,302 Estimated Buildin Costs A& (5 Years) $334,857 Replacement Cost $1,634,707 Score,,� 0.20 Cemetery Building $10,325 $12,404 $22,729 $180,105 0.13 City Hall $265,405 $1,679,717 $1,945,122 $8,124,420 0.24 Fishing Pier $11,830 $37,781 $49,611 $213,795 0.23 Frances Anderson Center $389,105 $2,638,683 $3,027,788 $13,113,901 0.23 FS 16 $97,635 $404,805 $502,440 $3,076,082 0.16 FS 17 $162,595 $874,470 $1,037,065 $2,817,346 FS 20 $93,540 $143,219 $236,759 $1,839,899 0.13 Historic Log Cabin $4,460 $26,078 $30,538 $88,697 Historical Museum $51,310 $64,399 $115,709 $1,103,831 0.10 Library and Plaza Room $744,030 $1,371,824 $2,115,854 $5,299,970 Meadowdale Club House $30,020 $94,076 $124,096 $941,817 0.13 Old Public Works $86,475 $379,785 $466,260 $3,316,926 0.14 Parks Maint. Building $34,645 $267,199 $301,844 $1,307,959 0.23 Public Safety building $306,265 $1,426,671 $1,732,936 $9,203,257 0.19 Public Works O&M Center $146,730 $1,597,177 $1,743,907 $4,822,482 Wade James Theater $44,490 $493,030 $537,520 $2,133,487 0.25 Yost Pool House $84,610 $250,293 $334,903 $1,250,373 0.27 W C O E W 4- 0 U FCI is the total cost of the existing maintenance, repair, or renewal of the facility divided by the total estimated replacement value (or CRV, current replacement value) of the facility. 'Excellent -Good .051 to. 1 Good -Fair 11 to .3 Fair -Poor Poor -Critical 01 instr� Packet Pg. 152 7.4.b W C O E W 4- 0 u Key Takeaways from 2023 FCA Update • Facilities team have worked hard maintaining assets given current staffing levels. • 67% of City of Edmonds assets (equipment) are more than 23 years old. • Frances Anderson Center has significant end -of -life equipment necessitating upgrade • Clear need for investment -Supports current study effort to replace critical infrastructure with higher -performance systems • 24x7 Critical Facilities (Fire Stations and Public Safety Building) have 238 critical systems assets needing to be replaced w/i next 10 years • ($3.4M in 2023 dollars, without factoring in performance upgrades) • Critical Risk - City Hall network operations center and electrical infrastructure • Generator only backs up a portion of the site =operations risk. 0tyestimates-$3- 5M el ect ri cal upgrade needed to support addition of generator. 01- mstr� Packet Pg. 153 7.4.b W C O E W 4- 0 U General Recommendations • Capital funding levels: Condition alone merits annual funding levels of $1.8-2M, before accounting for improvements in system performance, energy efficiency, or compliance requirements Maintenance Repair Budget: Increase annual repair budget for facilities from—$100k- 300k annually to $300-400k/yr • Increasing maint. repair funding t GGO rove abilityto self -perform smaller asset replacements (below $50k) and help prevent the Jeferre maintenance gap from growing even larger Maintenance Staffing: Increase (Right-Size)facilities staffing to allow more proactive mai nt enance and i n- house smal I repairs • Recommended International Facility Management Association (IFMA)staffing levels for 250k-500k SFT is 9 FTE* (vs 4 FTE) • Maintenances nGGdoes not incl custodial instr� Packet Pg. 154 7.4.b Slide 10 0) GGO Thom - we're recommending — a 25% increase in maint repair funding, but will note that this has not c been studied by McK. Are you comfortable with this figure? E Grant Granger, 2023-08-07T17:41:39.479 '0 W 4- GG1 Thom - please reconfirm current maint staffing headcount. Grant Granger, 2023-08-07T17:42:00.784 r tU Packet Pg. 155 7.5 City Council Agenda Item Meeting Date: 01/16/2024 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Sante Fe Mexican Grill 423 Main St ($248.40) Attachments: Claim for damages - Santa Fe - for council Packet Pg. 156 2 0 2023 C,4(ZD 0 CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that �`- rc `✓ G�u "` who currently resides at _ mailing address _ home phone i y, work phone # _ _ _ hand who resided at at the time of the occurrence and whose date of birth isis claiming damages against SfcccyL�v�f �i*�n` in the sum of $ 2 �. o g � arising out of the following circumstances listed below. / 3/ Z 3 a) DATE OF OCCURRENCE: ZW TIME: l I (�©C� GLZ M LOCATION OF OCCURRENCE: S �wf G` F4 1,v_kX ct. irn Sr &C' "c "t Cj E � �ZU DESCRIPTION: C 1. Describe the conduct and circumstance that brqught about the injury or damage. Also describe the injury/or damage. E (il C L l�'y) J +it cl 1/V10-► �llS i wl b c; �- (r c (�wc h C F%Y u� f l,c.� ►'dig .t✓tt�f �t-�Dt fR%Uv< U�} dLSEct`Y�vtt. %yo3 owi.,� !i(�u U ktn�� i�.zriiV Jt�ou-Hot A L)v c w v1 1 �t.wti-� l �� v 1-S4 , cc a f , a 0 (CC y'l C -'-_e S L sue -si r 14L k � ' v (attach an extra sheet for additional information, if needed) 0 -p 2. Provide a li t of witnesses, if applicable, to the oc urrence including names, addresses, and phone numbers. any kCFf - ( 02r�yl`r in V DEC C�eJSLCIc f 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? Yes No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: " * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY Driver License # (year) (make) (model) DRIVER- OWNER: Address. Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 04/09/2021 Page I _' Packet Pg. 157 7.5.a This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. 1Z • 710-23 q-Z3 Sf Signature of Cla ant Date and place (residential address, city and county) Or Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. E 2 U Forn Revised 04/09/2021 Page 2 oC2 Packet Pg. 158 7.6 City Council Agenda Item Meeting Date: 01/16/2024 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between December 28, 2023 and January 10, 2024. Attachments: Public Comment January 16, 2024 Packet Pg. 159 7.6.a Edmonds City Council Public Comments —January 16, 2024 Online Form 2024-01-04 01:39 PM(MST) (1) was submitted by Guest on 1/4/2024 3:39:31 PM (GMT- 07:00) US/Arizona FirstName mary sue LastName balazic Email CityOfResidence REDMOND AgendaTopic BRACKETTS LANDING PARK / BEACH Comments NO DOGS ALLOWED - BRACKETT'S LANDING NORTH 5.05.060 Brackett's Landing Park / Beach is a unique and valuable feature of Edmonds and of the Pacific Northwest. The city of Edmonds has done an incredible job developing a valuable underwater park and marine sanctuary that is truly second to none in our region. With that being said, we can do more. Recently the City of Edmonds passed an ordinance (S.0S.060) banning dogs from Brackett's Landing North as it is a Marine Wildlife Sanctuary but we are still frequently seeing dogs not only in the park but on the beach both on and off leash. I have witnessed dogs barking at seals, digging in the sand, running into the water, basically just having a good time but doing so in a protected Marine Wildlife Sanctuary. When I have spoken with the dog's owners the majority of the time they do not realize that dogs are not allowed on the beach, let alone in the park. There are signs but the signs are small and easily missed depending on where you enter the beach. Here is my ask, can we get better signage at the park regarding dogs and park rules? Some suggestions I have heard have been bigger signage at the entrance to the park, pillars with a rope running along the sidewalk to make sure patrons have to pass the signage before entering the beach. "NO DOGS ALLOWED IN BRACKETT'S LANDING NORTH" signs please! I want to again thank the City of Edmonds for giving us Brackett's Landing and all of the wonders it provides. e Packet Pg. 160 8.1 City Council Agenda Item Meeting Date: 01/16/2024 Approval of Regular Meeting Minutes January 2, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-01-02 Council Minutes Packet Pg. 161 8.1.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES January 2, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Chris Eck, Councilmember Will Chen, Councilmember Neil Tibbott, Council President Michelle Dotsch, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Michelle Bennett, Police Chief Rod Sniffen, Assistant Police Chief Oscar Antillon, Public Works Director Whitney Rivera, Municipal Court Judge Todd Tatum, Comm., Culture & Econ. Dev. Dir. Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 7 pm by Mayor Rosen in the Council Chambers, 250 5' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Mayor Pro Tem Tibbott read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ADMINISTRATION OF OATH OF OFFICE FOR NEWLY ELECTED OFFICIALS Municipal Court Judge Whitney Rivera administered the Oath of Office to Mayor Mike Rosen. City Clerk Scott Passey administered the Oath of Office to Councilmember Michelle Dotsch. 4. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 5. APPROVAL OF AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER ECK, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Roger Pence, Edmonds, commented he has attended 200-300 council meetings in recent years and although he rarely speaks at the podium, tonight he wanted to welcome the newly elected officials. As the Edmonds City Council Draft Minutes January 2, 2024 Page 1 Packet Pg. 162 8.1.a first public commenter of 2024, he looked forward to a better atmosphere in city hall, more collaboration and congeniality among members on the dais, no more reports of someone not speaking to them for two years, etc. He provided a list of what he referred to as the C words, communication, collegiality, congeniality, collaboration, comradery, cooperation, and cordiality, all qualities there need to be more of in city hall and on the dais. The City has enormous challenges ahead and getting the budget crisis under control which will be the top issue in the coming months and will require collaboration by all elected officials. Joan Longstaff, Edmonds, commented she is not timid about speaking to the council and takes every chance she can to speak to the council as she feels it is a special privilege to come together and speak to council. She started in real estate in 1971 in Magnolia and almost bought an office there. Had she done that, she would not have had a say. Edmonds residents not only have a privilege but a responsibility to participate in this wonderful community. She anticipated a fantastic, happy 2024 under this leadership and said she could not be more pleased. 7. RECEIVED FOR FILING 1. CLAIM FOR DAMAGES FOR FILING 2. WRITTEN PUBLIC COMMENTS 8. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF SPECIAL MEETING/COUNCIL TOUR MINUTES DECEMBER 1, 2023 2. APPROVAL OF COUNCIL COMMITTEE MEETING MINUTES DECEMBER 12, 2023 3. APPROVAL OF SPECIAL MEETING MINUTES DECEMBER 19, 2023 4. APPROVAL OF REGULAR MEETING MINUTES DECEMBER 19, 2023 5. APPROVAL OF SPECIAL MEETING MINUTES DECEMBER 27, 2023 6. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 7. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 8. 2024 LEGISLATIVE AGENDA 9. COUNCIL BUSINESS 1. SELECTION OF COUNCIL PRESIDENT AND COUNCIL PRESIDENT PRO TEM FOR 2024 City Clerk Scott Passey advised the same process used in previous years will be followed. He will call for nominations; nominations do not require a second. After all nominations have been made for council president, he will close nominations. At that time, anyone wishing to speak in favor of a nominee will be offered that opportunity, beginning with councilmembers who made nominations. Following those speeches, he will call for the vote in the order the nominations were made. As soon as a nominee receives four votes, he will declare the position elected and no further votes will be taken on any remaining nominees, if any. He called for nominations for council president. COUNCILMEMBER TIBBOTT NOMINATED COUNCILMEMBER OLSON FOR COUNCIL PRESIDENT IN 2024. COUNCILMEMBER PAINE NOMINATED COUNCILMEMBER TIBBOTT. With no further nominations, Mr. Passey declared nominations closed. Edmonds City Council Draft Minutes January 2, 2024 Page 2 Packet Pg. 163 8.1.a Councilmember Tibbott commented after reviewing his schedule for the coming year, he will decline the nomination. Speaking in favor of his nomination of Councilmember Olson as council president, he explained he and Councilmember Olson, who was the council president pro tem during 2023, worked with the council's executive assistant to develop systems that served the council well during 2023. She helped improve communications among councilmembers as well as with citizens. He knew her to be a person who carefully reviews all meeting materials and especially financial records which will be very important during the coming year. Her attention to detail will serve the council well during budget deliberations that will continue during the first quarter. She has creatively improved community meetings and outreach and has a passion for bringing people together, getting them involved, and soliciting input. Councilmember Olson is the kind of leader the council needs in 2024 and he highly recommended her. Councilmember Paine spoke in support of her nomination of Councilmember Tibbott as council president. He has shown leadership and impartiality, he takes a comprehensive approach, he has been very inclusive, and he focused on council education to ensure councilmembers had a comprehensive understanding of issues the council considered during the past year. His approach has been low drama, has not been divisive, and has focused on ensuring community members and councilmembers are working well from the same sheet of music, something she has not seen before in her experience on council. She appreciated his approach and was disappointed he was not willing to be nominated. She recognized being council president was a lot of work and hoped he would consider putting his name forward. Councilmember Nand stated for the public's edification, being council president is a very labor and time intensive position and includes many extra meetings and a lot of coordination with the administration. She thanked Councilmember Tibbott for the incredible work he did in that role in 2023 and respected that for personal reasons he was unable to fulfill that role in 2024. Councilmember Eck raised a point of order, observing as one of the nominees declined the nomination, should there be another opportunity to make nominations. Mr. Passey advised nominations could be reopened if there were not four votes for the remaining nominee. NOMINATION OF COUNCILMEMBER OLSON AS COUNCIL PRESIDENT CARRIED (5-2), COUNCILMEMBERS PAINE AND ECK DID NOT VOTE IN FAVOR OF THE NOMINATION OF COUNCILMEMBER OLSON. Mr. Passey announced with five votes, Councilmember Olson is elected council president. Mr. Passey advised the same process would be followed for the election of council president pro tem. He asked for nominations for council president pro tem. COUNCILMEMBER NAND NOMINATED COUNCILMEMBER CHEN AS COUNCIL PRESIDENT PRO TEM. COUNCILMEMBER ECK NOMINATED COUNCILMEMBER PAINE AS COUNCIL PRESIDENT PRO TEM. With no further nominations, Mayor Rosen closed nominations for council president pro tem. In speaking to her nomination for Councilmember Chen as council president pro tem, Councilmember Nand said he has been like an older brother to her since she was appointed to council in 2022 during the thick of the budget season. Councilmember Chen and retired Councilmember Teitzel sat her down with the 1,000 page packet and the intense and terrifying budget book for 3 hours on a Monday to ensure she understood it backward and forward. Councilmember Chen's mentorship of newer councilmembers, which hopefully some of the newer councilmembers can also benefit from in the coming year as well as his activism in the Edmonds City Council Draft Minutes January 2, 2024 Page 3 Packet Pg. 164 8.1.a community as a founding member of the Asian Service Center which serves immigrants and vulnerable populations across cities and demographics, speaks to how open minded and fair he is. She anticipated as council president pro tem, he would have an open door policy and treat everyone very fairly. Councilmember Eck clarified her nomination was not against any particular councilmember; she had the deepest respect for both nominees. There are major decisions ahead of the council this year and it is important to have someone who understands policy and is familiar with the array of issues the council will need to sort through. With Councilmember Paine's background, that is the reason for her nomination. Councilmember Olson said she had intended to nominate Councilmember Chen for this role. In addition to what Councilmember Nand said, she cited Councilmember Chen's responsiveness to texts, emails and phone calls in spite of a lot of other responsibilities he juggles which is a very important part of the council president and council president pro tem's roles. She acknowledged that was true of the other nominee for council president pro tem as well. NOMINATION OF COUNCILMEMBER CHEN AS COUNCIL PRESIDENT PRO TEM CARRIED (5-2), COUNCILMEMBERS PAINE AND ECK DID NOT VOTE IN FAVOR OF THE NOMINATION OF COUNCILMEMBER CHEN. Mayor Rosen announced with five votes, Councilmember Chen is elected council president pro tem. 2. RESOLUTION APPOINTING AN EDMONDS REPRESENTATIVE TO PARTICIPATE IN THE COMMUNITY TRANSIT BOARD COMPOSITION REVIEW AND SELECTION PROCESS City Clerk Scott Passey explained Community Transit's bylaws require the cities of the Snohomish County Public Transit Benefit Area meet every four years to review the composition of the Community Transit Board, and every two years to select the Community Transit Board of Directors. Each city in Community Transit's Public Transportation Benefit Area and the Snohomish County Council may appoint an elected official to represent it at the Composition Review. The representatives from cities will also be involved in the selection process. He requested council select a councilmember and adopt the resolution in the packet appointing an Edmonds representative to participate in the Community Transit Board Composition Review and Selection Process. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPOINTING AN EDMONDS REPRESENTATIVE TO PARTICIPATE ON THE COMMUNITY TRANSIT BOARD. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO AMEND THE AMEND THE RESOLUTION TO STRIKE "AND AN ALTERNATE" IN THE TITLE OF THE RESOLUTION. AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO AMEND THE RESOLUTION TO STRIKE SECTION 2 IN ITS ENTIRETY. AMENDMENT CARRIED (6-1), COUNCILMEMBER NAND VOTING NO. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO AMEND THE RESOLUTION TO FILL IN THE BLANK WITH COUNCILMEMBER SUSAN PAINE. Council President Olson advised Councilmember Paine enjoyed serving in this role in the past and she did a great job representing the City. Edmonds City Council Draft Minutes January 2, 2024 Page 4 Packet Pg. 165 8.1.a Councilmember Nand expressed support for Councilmember Paine's appointment, relaying she did not understand why the wording regarding an alternate was struck from the resolution. An alternate is often a great way to train a newer councilmember in the work of a board so they could become the representative in the future. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 3. ORDINANCE ESTABLISHING AUTHORIZED EMPLOYEE POSITIONS AND PAY RANGES City Attorney Jeff Taraday explained this ordinance authorizes the hiring of certain employees. To those who may be wondering why this is being proposed now and doesn't the City already have this, new positions are typically approved via the budget process and show up in the budget book. The problem with that is the council doesn't have an established tool for making mid -year changes to the budget book in the event positions need to be added or subtracted which is what this ordinance will do. Looking at it through the lens of separation of powers, the council creates positions and authorizes the mayor to fill the positions the council creates. The mayor is authorized to fill only the positions the council creates. Staff is recommending adoption of this ordinance to create a more clear, one -stop place to determine what positions are authorized. Mr. Taraday continued, Attachment A to the ordinance illustrates the need for this. There were changes made in the police department in 2022 that were not processed through the normal budget process and therefore the last couple budget books contained inaccurate information that does not reflect actual employees in the police department. He referred to the change in the Police Assistant Chief from 1.0 to 2.0, relaying the last several budget books showed Police Assistant Chief as 1.0 but 2.0 are currently employed. That amendment would conform the authority to actually hired employees. Similarly, there is a change in the Sergeant position from 8.0 to 7.0 which was should have been made previously to conform with existing staff, but was not shown in the budget book. There may be other changes the council wants to make to this table over time, particularly as it addresses the budget situation and this could end up being a very useful tool for the council. Rather than making an amendment to the budget book, this table would be amended to reflect additions or reductions in staffing. Mr. Taraday continued, another feature of this ordinance that the council may find useful is the column for Salary Grade which reflects the authorized pay level. Authorized positions in the exhibit are grouped into three sections, funded at least 66.6% from the General Fund, funded 33.3%-66.6% from the General Fund, and funded 0%-33.3% from the General Fund. As the General Fund has been and likely will continue to be a point of focus for the council, organizing authorized positions in this manner will assist the council with understanding how the General Fund is spent. Councilmember Nand thanked Mr. Taraday and HR Director Neill Hoyson for their work preparing this information. She expressed concern with Section 4 of the ordinance which might have a chilling effect on the administration proposing new FTEs as needed. Mr. Taraday read Section 4, "This ordinance shall control in the event of any conflict between this ordinance and the final budget book or any other action of the city council purporting to authorize the hiring of employees. Nothing in this ordinance shall be construed to abrogate an existing obligation of the City of Edmonds with regard to its various collective bargaining agreements." Councilmember Nand said she was considering an amendment to remove that section, but would leave it in the ordinance if her concern could be addressed. Mr. Taraday said the reason he recommended this language remain in the ordinance is there has been a problem in the past of what he would describe as casual Edmonds City Council Draft Minutes January 2, 2024 Page 5 Packet Pg. 166 8.1.a authorization of new hires. He recommended the City return to a more formal authorization of new hires. Section 4 states if a position isn't shown in this ordinance in the correct quantity, then it does not exist and is not authorized; there is nowhere else that one needs to look. That was his thought in drafting that language, the clean and easy nature of it. Without that language there could be some confusion. He acknowledged and thanked the finance department for the work they did in helping to establish this table. He conceived of the table, but the finance department actually did the hard work to put the table together. Councilmember Nand expressed her thanks to Mr. Taraday, HR and the finance department. She asked Mayor Rosen if he had received any feedback from department directors regarding Section 4 such as concerns with their ability to hire as needed throughout the year. Mayor Rosen answered he has worked with staff for only a few hours, but that issue did not arise. Councilmember Nand suggested it would be within Mayor Rosen's purview to invite directors to address impacts this would have on their ability to hire. Mayor Rosen answered if the council wished to have feedback from the directors, he would be happy to do that. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO ADOPT AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AUTHORIZED EMPLOYEE POSITIONS AND PAY RANGES. Councilmember Chen said his question is for clarification, and not directly related to the motion. City Clerk Scott Passey explained questions are part of debate so once a motion is made and seconded, if a councilmember's question relates to the subject matter, it is appropriate. Councilmember Chen expressed his appreciation to Mr. Taraday for proposing this tool and finance and HR for their help developing it. The list of authorized positions will be a very useful tool as it gives the council visibility of the City's headcount. He asked his clarifying question about hiring procedures, in particular the Police Assistant Chief. He understood the legitimacy and need for two Police Assistant Chiefs, but asked if during the hiring process, the practice was to hire the number that was already approved or in this case it seems like one position was approved and two were hired. Mr. Taraday answered the hiring process should proceed as follows: a determination should be made regarding whether the council has authorized the position and then the position is advertised, followed by recruiting and hiring. That did not happen in this case; there was a great deal of turnover at the higher levels of the police department and when the new leadership was hired, certain processes may not have been passed on to all the new leadership which may have contributed to the existing situation. In any case, it needs to be rectified. With regard to what prevails in the event of conflict between sections, Council President Olson commented it is not uncommon for contracts to say what will prevail if there is a conflict between sections, or between the contract and a labor union contract. She agreed with retaining the wording in Section 4. She observed staff was very busy in November and December, recalling this list of authorized positions was identified by the city attorney as a good idea and something she could see the value of based on what surfaced once the information was put in this format. She thanked the finance director and department and the city attorney for all their hard work. She found it to be of great value and she appreciated their making the time to do it. Councilmember Nand referred to Section 4, recalling during the lame duck session, the council attempted to pass a hiring freeze which could have had a damaging effect on vital services the City offers. Section 4 essentially freezes in place the number of FTEs on payroll until the ordinance is amended which is why she raised a concern with Section 4 and suggested it was worthy of discussion on the dais. Councilmember Paine expressed support for retaining Section 4, finding it was something that took a lot of time and corrects an action that needed to be corrected for 1 %2 years. Edmonds City Council Draft Minutes January 2, 2024 Page 6 Packet Pg. 167 Councilmember Eck expressed appreciation for the work done by Mr. Taraday, recalling she acknowledged during his previous presentation that she understood the intent and supports it. She also supported retaining Section 4. She did not believe the intent was to freeze hiring, but to ensure departments were staying within budget. Especially this year when the council is working through the budget, visibility is important to ensure hiring remains within the specified budget. Mr. Taraday offered the following points of clarification, there are a number of vacant positions included in the table. The table is not reflective of all the City's current employees; it reflects all the authorized positions which is a larger number than current employees. The council cannot adopt a hiring freeze because hiring is within the mayor's authority. The mayor can adopt a hiring freeze. The council's way of controlling budget through position control would be to amend this ordinance and remove the authority to fill the position. That might seem like a hiring freeze, but it is not, it is position control. MOTION CARRIED UNANIMOUSLY. 4. PUBLIC DEFENSE CONTRACT AMENDMENT HR Director Jessica Neill Hoyson explained this is an amendment to the public defense contract with Snohomish County Public Defense Association (SCPDA). The City has contracted with SCPDA for public defense since 2016. This amendment would extend that contract for one year. Kathleen Kyle, Executive Director, SCPDA, a non-profit law firm in Everett, said it has been an honor and a privilege for SCPDA to contract with the City to provide public defender services. SCPDA celebrated 50 years in 2023 and held its celebration at the Edmonds Waterfront Center. She also celebrated 25 years with the organization in 2023 so she lives and breathes public defense which means she may talk very fast and use unfamiliar terminology so she invited council questions. She reviewed: • Contract structure for 2024 is consistent with prior years o Costs are broken into three categories ■ Employee costs (the majority of costs) ■ Investigator and social worker costs, compliance with RCW 10.101.060 ■ Administrative costs. Comparing 2023 and 2024 Rates 2024 Q1, Q2, ,and Q3) Costs/Month 2023 2024 Attorney $17,300 $20,598 Invest/SW $9,300 $10,985 Admin $9,690 $7,154 Month Total $36,290 $38,738 The slight reduction in administrative costs is because the organization has grown and costs can be shared across more programs which slightly reduces the cost for the City of Edmonds. She proposed these costs for the first three quarters of 2024 and in the fourth quarter, the City make a step toward complying with the 2023 National Workload Study, authored by a consortium of national organizations including the American Bar Association, the National Center for Courts, the Rand Corporation, etc. She shared the following link to the complete study: https://www.rand.org/pubs/research reports/RRA2559-1.html. Ms. Kyle explained the National Workload Study looked at how public defense has evolved and the time necessary to provide effective assistance of counsel. The standards adopted in Washington State which were the national standards prior to this study were developed in the 1970s. Everyone now has smartphones, law enforcement has body cameras and vehicle cameras which substantially increases the amount of information generated in each case. The nature of public defense has also changed and what a public defender lawyer is expected to do and take into consideration in the defense of and mitigating a criminal charge has expanded to include immigration issues, driver's licensing and professional licensing, etc. Edmonds City Council Draft Minutes January 2, 2024 Page 7 Packet Pg. 168 Criminal convictions have impacts on education, housing, employment and health so one of the areas of public defense is now behavioral mental health. WSBA Public Defender Standards (based on 1970s studies) 0 150 felonies/year 0 400 misdemeanors/year ■ City of Edmonds paying approximately 4 hours of work per misdemeanor case which is not reasonable number of hours to provide effective assistance of counsel in modern times 0 250 juvenile criminal cases/year The new workload standards, instead of having one case be the equivalent of all other cases, looked at what drives cases and what drives workload in cases: 5 Misdemeanor Case Types o DUI — high o DUI — low o Misdemeanor — high o Misdemeanor — low o Probation violations Felony cases were also divided into different case types and a weighted system was created. For the purposes of her proposal, she is assuming all the 600 anticipated cases generated by the City of Edmonds assigned to the SCPDA in 2024 are low misdemeanors. This is consistent with charging trends year over year. Many of the crimes charged in Edmonds are crimes of poverty. It also allows the City and SCPDA to take this incremental step. She displayed a comparison of case weight (hours per case) and annual caseload standard based on case type from the National Workload Study which indicates a misdemeanor — low requires approximately 14 hours per case. She recommended adding a lawyer in the fourth quarter and reviewed the proposed cost for incremental compliance with the 2023 National Workload Study: Cost/Month Q1, Q2 & Q3 January to September 2024 1.75 Attorneys Q4 October to December 2024 2.75 Attorneys Attorney $20,598 $31,808 Invest/SW $10,985 $10,985 Admin $7,154 $7,154 Month Total $38,738 $49,947 Ms. Kyle advised the above is only an increase in the attorney cost; the cost for investigator/social worker or administrative costs have not been increased at this time. Those costs will increase, but this proposal will allow her time to determine how to further implement the National Workload Study in Edmonds as well as staff the attorney position. She chose the fourth quarter as the SCPDA does a lot of hiring of new applicants who graduate from law school and take the bar exam in July and learn they passed the bar in September and are ready to work in the fourth quarter. There is a public defender employee shortage and they are trying to implement this National Workload Study in a way that acknowledges realistic employee needs on the ground. There is also an expectation of SCPDA's employees to advocate for high quality public defense. additional Councilmember Tibbott observed there are changes in the way SCPDA provides services such as the new 2023 standards. He asked how many are mandated by the state or an outside policy source and how many are seen as best practices for the City of Edmonds. Ms. Kyle answered the National Workload Study has not been adopted in Washington State. The Washington State standards are adopted by the Washington State Bar Association and that work is ongoing. Although they have not been adopted yet, those discussions are occurring. She is a member of the Bar Association's Council on Public Defense and is monitoring those Edmonds City Council Draft Minutes January 2, 2024 Page 8 Packet Pg. 169 8.1.a conversations. The National Workload Study has been adopted and recommended by the American Bar Association. Her recommendation to Edmonds is to implement it by adding a lawyer in the fourth quarter. Councilmember Tibbott asked if that was based on the workload she has seen over the last 10 or so years. Ms. Kyle answered she only studied the last three years (2021, 2022 and 2023) and consistently the National Workload Study applied there is over 4.5 full-time attorneys. To make an incremental step rather than one fell swoop, she is recommended the addition of one FTE. Councilmember Nand thanked Ms. Kyle for recognizing that low level misdemeanors in Edmonds are often crimes of poverty. With Edmonds' community court, mental health and diversion, the court is often the first point of contact for people who need serious social worker intervention which often occurs with their public defender. She asked how adding another public defender in the fourth quarter would speed up the process for helping the most desperate community members facing the legal system access services and possibly put a stop to a downward spiral. Ms. Kyle answered data for another city that SCPDA participated in showed when public defenders are overworked, cases take longer to resolve. Cases that take longer to resolve cost every stakeholder time and dollars over the course of that case and can often result in costs like incarceration because the lawyer needs more time to develop a mitigation plan, get the client released from jail, review the discovery, communicate with the prosecutor, and work out a reasonable solution, all of which cost money. She did not know how to capture that cost; the National Workload Study didn't attempt to determine the cost to the system of overworked public defenders. What this does on a real human level is allow time for the lawyer to establish a trusted, confidential relationship with each client. Each client will tell the lawyer what the most important driver for the case which is an individualized determination. Ms. Kyle continued, what they have seen in looking at this from a big picture is privilege has better outcomes and the disadvantaged have worse outcomes. The public defender's worst fear is people who are the most vulnerable have the worse outcomes and they do not want it to be because of their inability to spend time with the person, to learn why they came into the system, where their strengths are, how to help them exit the system, and where to build those strengths. There is also a need to review cases in a way that determines the best defense. Privilege and disadvantage show up in court systems differently than it does in education or medicine. In education and medicine, those who are more privileged or vocal will advocate more and have better outcomes. The more disadvantaged someone is, the more passive or differential they are to the system, the worse their outcomes are. In courts it is flipped; people who hire a lawyer of their choosing are more differential to the system and tend to have better outcomes. For people who are disadvantaged, it may look like they don't want to engage; but it is really a self -protected passivity to not choose between multiple bad options. It can also show up more vocally and more advocacy, but that can be construed as disrespectful to the system and often those people have worse outcomes. She was not saying this related to Edmonds, but from a very high level of looking at public defender systems. She concluded the ultimate goal of adding a lawyer is being able to spend time with clients to develop high quality defenses or mitigations and resolve their cases faster. Councilmember Nand said she has read a lot of scholarship literature from the Marshall Project about how people will often plead guilty to crimes they did not commit to avoid jail time so they don't lose their jobs. A rigorous public defender if very important for the constitutional guarantee of a speedy and just trial. Ms. Kyle answered not just to avoid jail but also not come back to court and have to take time off work or parenting obligations. People plead guilty just to get it over with and not have to continue to engage, particularly in these low misdemeanor categories. It is the public defender's job to educate the client on why defending yourself is the right thing to do, but also to be prepared in court so it does not have to be continued and the matter can be resolved in a more expeditious fashion. Council President Olson thanked Ms. Kyle personally for establishing a great work environment and the great job she does advocating for her organization, her lawyers and clients. In the challenge of attracting good talent to the public defender's office, sometimes it is the soft benefits of a good boss. She thanked Ms. Edmonds City Council Draft Minutes January 2, 2024 Page 9 Packet Pg. 170 8.1.a Kyle for answering the questions she sent her today. She asked if the other contract cities received a similar bump in their terms, both in amount and timing. If anyone was getting preferential treatment, she hoped it was Edmonds because the City is really broke right now. Ms. Kyle answered she went through the economic downturn as the assistant director of SCPDA in 2008 and understood what hard times look like in government and government structures. SCPDA only represents people in four cities and each of those four are very unique. In the cities of Snohomish and Stanwood, they have seen a dramatic reduction in the number of referrals such that they are already meeting this standard via the prior contract. The City of Mukilteo gets a bonus due to renewing for a multiple year contract term and she will make the same proposals in the next term of their contract. For the public, Council President Olson pointed out this exact agenda item is a good case study to address why everything is getting so much more expensive in municipal government. SCPDA had been relying on a study done in the 1970s and a new study can have a significant impact as can be seen in this agenda item. Multiplying that by 20 other agenda items, the City ends up in the situation it finds itself in. The council is working hard and trying not to overpay for any services. Councilmember Paine asked if Mr. Berkowitz is still doing audits. Ms. Kyle answered yes. Councilmember Paine asked if he was up to speed on the National Workload Study and asked Ms. Kyle to describe the audit process he does. Ms. Kyle advised SCPDA meets with Mr. Berkowitz monthly to do an extensive monthly review. Mr. Berkowitz is the chair of the subcommittee for the Council on Public Defense working with the WSBA so he is very up to speed on the National Workload Study and is in contact with nationwide public defenders and how they are implementing the National Workload Study locally. He is supportive of her proposal and wrote a letter to the City expressing his support of her recommendation. Councilmember Paine commented the City is in the process of hiring additional police officers. She asked the impact more officers will have on the caseloads. She recalled studies in the 1970s that the King County Office of Public Defense saw an increase in caseload due to more officers. She asked Ms. Kyle's thoughts about that. Ms. Kyle answered yes, based both on studies that have been done and her 25 years of experience, a spike or dip in referrals is always linked to either law enforcement staffing or prosecutor staffing. She joked her crystal ball has been broken since the pandemic and her forecasting abilities are not what they used to be. After the 2008 housing crisis and working with the local prosecutor's office, they were able to predict trends based on staffing which she anticipated would continue to hold true. There are a lot of other variables in the system; one of her public defender sayings is looking at historical performance does not always predict the future; that is very true for human beings. One of the things that can be done is to be very mindful about how law enforcement is used and the guidance given to them. For example, the Edmonds City Council adopted a resolution regarding prosecution of DWLS3 which remains in effect and has had a significant impact. She will report on that during her annual report. There are ways to effectively implement law enforcement policies that don't drive people into the court system and into jails. Councilmember Dotsch asked if the goal is to spend more hours and have fewer people in the system, was that something SCPDA tracks and reports to the council. Ms. Kyle said her organization has not done recidivism studies and she was unsure if she could enlist partners like the Administrative Office of Courts to help do that. SCPDA does not get every case so they do not see everything that comes through the City, SCPDA only sees cases where a public defender is appointed. It would be good to look at all the data, not just a slice of the data. To the question of if the City is adding public defender services, how will that affect the outcomes, that is what the City is paying Mr. Berkowitz to do; he is the auditor of the public defender service. The City gets their money's worth; he is very thorough in his review and very exacting in what he thinks is being done well and where he wants to see improvement. There have been incremental improvements made during the time SCPDA has worked with Mr. Berkowitz. Edmonds City Council Draft Minutes January 2, 2024 Page 10 Packet Pg. 171 8.1.a COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONTRACT WITH SCPDA FOR PUBLIC DEFENSE SERVICES. MOTION CARRIED UNANIMOUSLY. 5. PORT OF EDMONDS NORTH PORTWALK & SEAWALL RECONSTRUCTION PROJECT REQUEST FOR LETTER OF SUPPORT Angela Harris, Executive Director, Port of Edmonds, explained the intent of the presentation is to review the North Portwalk & Seawall Reconstruction Project and request a letter of support as they begin submission of several grants, the first of which is U.S. Department of Transportation's Rebuilding America Infrastructure with Sustainability and Equity (RAISE) discretionary grant and the City's support would mean a lot for that grant. She reviewed: • Port Commissioners o Commissioners are elected by the voters of the Port District for four-year terms. Port of Edmonds Commission Distria Map r rrrt Dlstrl ct 1 Janelle Cass Izz-T District 2 DISTI ICT 1 David Preston _ District 3 a✓ Jay Grant_ DIS ICT 2- At Large _ Solana Killin I _ _ --- •.-, KaYfe{ At Large D Positlon5 Steve Johnston — 2"th St. SW Port Overview o Brief History ■ The Edmonds Port district was created by popular vote in 1948 ■ Construction on the marina started in 1961 ■ Port capacity expanded to include dry storage in 1979 ■ In 1981, commercial properties were first constructed on Port property ■ Port purchased Harbor Square Business Complex in 2006 o Current Operations ■ 29 full-time employees ■ 2 part time staff members ■ 13 seasonal staff members o Four businesses ■ Marina operations - Public boat launch - Guest moorage - Boatyard - 50-ton travel lift - Covered, open & dry moorage - Fuel dock - Boat trailer storage - Emergency response access Edmonds City Council Draft Minutes January 2, 2024 Page 11 Packet Pg. 172 - 887 total boat slips/spaces Commercial rental properties - Harbor Square: Five multi -tenant buildings with over 102,400 square feet and 50 commercial tenants - Other rental properties • Anthony's Restaurant • Arnie's Restaurant • Jacobsen's Marine • Edmonds Yacht Club • Harbor Square Athletic Club • Edmonds Yacht Sales Environmental programs - Joint ownership of the Edmonds Marsh, one of the few urban saltwater estuaries remaining in the region. - Comprehensive Environmental Policy with Green Port initiatives and Integrated Pest Management Plan - Innovative Programs: marina cleanup dives; oyster shell cartridge system - Awards: Leadership Clean Boatyard Certification; Clean Marina Certification Public access - Portwalk: high -traffic public boardwalk connecting restaurants, shops, and city beaches and parks. - Community events: Sea Notes summer music, holiday and summer events - Fishing Charters and Whale Watching: Puget Sound Express had over 20,000 visitors in 2022. Brandon Baker, Deputy Executive Director, Port of Edmonds, reviewed: • Portwalk & Seawall Reconstruction 2021 condition survey found two major deficiencies in the current structure o Current State: Steel piles ■ Significant rust and delamination in 100% of piles o Current State: Concrete bulkhead ■ Good condition, no reconstruction needed o Current State: Timber piles ■ Significant rot in 90% of piles Replacement is needed now o "The proposed replacement of the structure is a requirement due to the approximate 5-year remaining lifespan before making it unsafe for public access." -CG Engineering Letter to the Port of Edmonds, May 2023 Risks from Inaction are High Edmonds City Council Draft Minutes January 2, 2024 Page 12 Packet Pg. 173 8.1.a o More than $55 million in Port assets alone would be jeopardized by the failure of the seawall o Port and surrounding property lie within FEMA-designated high -risk flood zone Project Overview: Objectives o Seawall reconstruction (950 ft. long) o New Portwalk surface (13,000 sq. ft.) ■ Updated railing ■ Improved lighting ■ New dock safety gates ■ Public art ■ Updated landscaping ■ New and updated public plazas ■ New public restrooms Project Goals o Project Goal #1: ■ Repair the marina seawall and replace the Portwalk surface to provide flood protection and resiliency. o Project Goal #2: ■ Enhance public access and usability of Port property. Proiect Elements: Kev Locations �- Project Elements: Portwalk Surface o Current North Portwalk 9 • Project Elements: Central Plaza irface Edmonds City Council Draft Minutes January 2, 2024 Page 13 Packet Pg. 174 8.1.a • Project Details: Schedule o Completed ■ 5/27/21 30% Design Submittal ■ 8/20/21 60% Design Submittal ■ 10/14/21 SEPA Submitted ■ 11/02/21 JARPA Submittal (Under review) ■ 2/9/23 90% Design Submittal ■ 4/3/23 Substantial Shoreline & Design Review Submittal ■ 12/4/23 Submit Updated Substantial Shoreline & Design Review o TBD ■ 100% Submittal ■ HPA Submittal (pending financing) ■ Building Permit Submittal (pending financing) Project Details: Funding o The engineering, permitting, and design process began in January of 2021. o Port Commission approved $617,823 for this process; funded project costs through 2023. o Subject to final design, cost of full project is currently estimated to be $25M. ■ For comparison, the Port's 2023 operating budget is $9.2M. o To reach our anticipated project completion goal of 2027, the Port is working to secure outside sources of funding, including state and federal grants for this essential infrastructure and public access project. City of Edmonds Partnership Opportunity: Provide Letter of Support for the Port's 2024 federal Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant application funded through U.S. Dept of Transportation. COUNCILMEMBER NAND MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, THAT THE CITY OF EDMONDS PROVIDE THE PORT OF EDMONDS WITH A LETTER OF SUPPORT FOR THE NORTH PORTWALK & SEAWALL RECONSTRUCTION PROJECT. Councilmember Nand thanked the Port's executive team and commissioners in the audience for their incredible work on the Port. The Port is why Edmonds is known as the gem of Puget Sound, providing a very appropriate balance of commercial interest and environmental protectionism as well as public access. Councilmember Tibbott asked if the letter in the packet to be signed by the mayor was adequate. Ms. Harris answered that letter was great. Councilmember Tibbott expressed support for the maintenance and landscaping that is included in the project. He found it admirable that the Port was seeking grants for this large project that would be beneficial for the City of Edmonds and expressed his support for the project. Councilmember Paine asked about the indication it takes two years to get a JARPA permit. Ms. Harris answered she has heard 3-5 years. The Port is in year two and she is hopeful it will be approved this year. Councilmember Paine said that is incredible and is one of the reasons for the City's reluctance to touch Edmonds City Council Draft Minutes January 2, 2024 Page 14 Packet Pg. 175 water. She was impressed by the daylighting over the shallow waters to help fish life. She expressed her support for the project. Councilmember Chen relayed a story; he lived in Iowa for 10 years and friends from Iowa visited him in Edmonds this summer. He took them to the Edmonds waterfront and they remarked how lovely it was and said they want to move to Edmonds. The worn boardwalk demonstrates the timeliness of this project. He expressed his support for the project. He was glad the Port only asked for a letter of support and not financial support. Council President Olson thanked the Port for a long history of good government. She had the pleasure of being the Port liaison in the past. She noted the fun, extra things the Port does is not what makes the Port great, but she loves the holiday lights at the Port a couple weeks ago. MOTION CARRIED UNANIMOUSLY. 10. MAYOR'S COMMENTS Mayor Rosen thanked council for their graciousness, support and kindness tonight on his first meeting. He was honored to be the 37' person to serve as mayor of this very special place. Tonight all five critical pillars of the City that make government work were present; members of the community who are at the top of the organization chart; all three branches of government, legislative, executive, and judicial; and staff. It takes all five to make this thing work. Edmonds City Council met for the first time in August 1890; their very first ordinance, Ordinance No. 1, established licensing for the distribution of intoxicating beverages, followed by outlawing any house of ill -frame or any place for the practice of prostitution or, handwritten on the side, bawdy houses. He looked forward to working with everyone and doing the work of the City in 2024. 11. COUNCIL COMMENTS Councilmember Nand thanked outgoing councilmembers and the outgoing mayor and welcomed new councilmembers and the new mayor. She was excited to work with everyone on the dais and everyone in the audience including staff and passionate volunteers and commentors. She chose to wear her Hilary Clinton pin tonight because when she reads email from constituents, she hears a lot of fear. Society is going through very rapid changes and people are looking to civic and government leaders for guidance and support. She wanted to let people know that in council comments where she is free to speak her heart and her mind, she will always advocate for the platform of Hilary Clinton, and wished Roe v. Wade was still in effect and wished things were different in society than they are in 2024, but that is why local government is very passionate and committed. Even though councilmembers have diverse perspectives, she can say 100% they are all committed to serving the people. Councilmember Paine welcomed new councilmembers, commenting she looked forward to 2024, anticipating a busy year and major projects that include sorting through the budget, working through the RFA transition, and a big decision on Landmark. She looked forward to working with the council and mayor. Council President Olson thanked Councilmember Tibbott for his extraordinary service as council president in 2023, a year that required a lot of time and included a lot of challenges on a lot of fronts. She looked forward to serving as the 2024 council president. Just like in the general election where she pledged to serve those who supported her and those who didn't, she thanked those who supported her nomination as council president, but pledged to support and represent those who supported her as well as those who didn't. She looked forward to a busy and successful year for the City of Edmonds. Excellence is fun; the council has a lot of work ahead, but it will be fun. Edmonds City Council Draft Minutes January 2, 2024 Page 15 Packet Pg. 176 8.1.a Councilmember Dotsch thanked staff and everyone who helped her on her first day. She looked forward to working with everyone on the dais, commenting everyone has been very gracious and welcoming. She looked forward to a busy, roll -up -our -sleeves kind of year and getting things done. She was especially humbled and honored to work for the people of Edmonds. Councilmember Tibbott wished everyone a Happy New Year. He was excited about a new year on the city council as well as the other things going on outside of council meetings. During the Christmas holidays, many had an opportunity to walk downtown and buy a few gifts; it was wonderful to enjoy the City. He looked forward to 2024. He advised next week's PSPHSP Committee will include a presentation by the consultant who will be analyzing the fire and EMS contract. He assured the council was being proactive, asserting its leadership as a legislative body to work toward the City's long term public safety needs and not sweeping anything under the rug. The council is looking at the very best options and assured there has been nothing but a cooperative and friendly relationship with the RFA. The RFA's fire chief has spoken with the council several times in the past to explain their position, provided written documents, and has been very helpful in terms of understanding the services they provide for the City. He anticipated that friendly discussion would continue as the council works through the details of how emergency services are provided. Councilmember Tibbott looked forward to a lot of community input which may be in the form of public hearings in council chambers and/or meetings in the community. The council is interested in the public's input and was confident the council will reach agreement on emergency services that serve all of Edmonds, services that everyone can be proud of. The council is working hard to make things happen and come together and he was very encouraged by how the council and new mayor were leaning into this project. Councilmember Chen wished the public and elected officials a Happy New Year. He went on two weeks of international travel and when he returned, he found it refreshing and renewed his commitment to serve this place he called home. He looked forward to the coming year, working with everyone from the new mayor to new councilmembers to staff members and community members. There are challenges ahead but solutions can be found by coming together and being a better and stronger community together. Councilmember Eck welcomed Mayor Rosen and Councilmember Dotsch and wished everyone a Happy New Year. She heard a lot from the community this past year about wanting a functional city council that works together. Councilmembers may disagree as they did at times tonight and may not always see things the same, but she is very hopeful and optimistic that this year the council will be professional, civil and work together keeping everyone in all parts of the community in mind. That is her goal and pledge and from what she is hearing, she is very optimistic. She looked forward to working with all elected officials this year. 12. ADJOURNMENT With no further business, the council meeting was adjourned at 8:35 p.m. Edmonds City Council Draft Minutes January 2, 2024 Page 16 Packet Pg. 177 8.2 City Council Agenda Item Meeting Date: 01/16/2024 Approval of Committee Meeting Minutes January 9, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-01-09 Council FIN Minutes 2024-01-09 Council PPW Minutes 2024-01-09 Council PSPHSP Minutes Packet Pg. 178 8.2.a FINANCE COMMITTEE MEETING January 9, 2024 Elected Officials Present Staff Present Councilmember Will Chen (Chair) Dave Turley, Administrative Services Director Councilmember Jenna Nand Kim Dunscombe, Deputy Admin. Serv. Director Council President Olson (ex-officio) Scott Passey, City Clerk Councilmember Susan Paine Mayor Mike Rosen Councilmember Michelle Dotsch 1. CALL TO ORDER The Edmonds City Council Finance Committee meeting was called to order virtually and in the City Council Conference Room, 121 — 5th Avenue North, Edmonds, at 5:31 p.m. by Councilmember Chen. 2. COMMITTEE BUSINESS 1. November 2023 Monthly Financial Report Mr. Turley advised the November 2023 Monthly Financial Report is included in the packet and he offered to respond to council questions. Discussion followed regarding whether to add structure to the committee's review of the monthly report such as a presentation from staff highlighting figures in the report or to have staff respond to council questions. As the 30-page report with financial information was included in the packet, Mr. Turley's preference was Q&A. Questions and discussion followed regarding ability for staff to answer detailed questions outside of committee meetings, monthly General Fund expenditures and what it was spent on, concern the monthly financial report is historical data and difficult to react to, budget forecasts included in the monthly reports, anticipation use of the contingency reserve would be necessary by February, difficulty forecasting monthly expenditures as each department is responsible for their own budget, Finance as a central department that reports information provided by individual departments, new process that would be required to forecast monthly expenditures by department, appreciation for moving funds to the state investment pool to generate more interest income, and staff's plans to make the adopted 2024 budget available by the end of next week, Committee recommendation: Consent Agenda 2. Finance Committee 2024 Work Plan Councilmember Chen referred to his email listing a few key items: Use of contingency fund reserve If the City does not borrow from the utilities, there is potential to dip into the contingency reserve in February/March. Councilmember Chen suggested the city attorney prepare a resolution authorizing use of the contingency fund reserve to avoid using it without council approval. Questions and discussion followed regarding the reporting mechanism from finance to the mayor regarding use of the General Fund reserve in accordance with the fund reserve policy, confusing language in the fund reserve policy and varying interpretations, when the process is triggered and how the council is notified, risk of not preparing a resolution in advance and spending contingency reserve Packet Pg. 179 8.2.a 01/09/24 Finance Committee Minutes, Page 2 funds without authority, the adopted budget does not forecast using contingency fund reserves, and whether there is a strategy to replenish reserves used in 2023. Fund balance reserve policy review and update Questions and discussion followed regarding the process for updating the policy, preparation of an interfund loan policy, a suggestion to hold a public hearing or council workshop when an interfund loan is proposed, and formation of citizen advisory groups in the past. It was agreed to form a policy review group (Councilmembers Chen & Nand and 1-2 Finance staff) to review and rewrite the policy prior to review by the city attorney. Property tax revenue discussion Questions and discussion followed regarding diversifying the City' revenue streams, the legislature's consideration of an increase in the 1 % property tax limit, Seattle's capital gains income tax that targets high earners, inflation versus the 1 % property tax limit, increases in the City's expenses, opportunity for a sales tax increase to support cultural arts that potentially could generate $300,000/year in revenue, considering revenues opportunities now for 2025, increases in construction costs, timing for ballot measures, concern with impacts of increasing Edmonds' sales tax rate, and considering ways to make City events more revenue neutral. Stopgap/bridge public safety levy Councilmember Chen proposed council begin planning to put a public safety levy on the ballot to cover 2025 public safety expenditures. Questions and discussion followed regarding the deadline to have a levy on the ballot (Feb 23 for April ballot), importance of a public education campaign, accurately framing a public safety levy, importance of the council and the public's support of a public safety levy, budget for police and fire in 2024, involving the RFA in town halls and public outreach, information staff could provide related to a levy, and council action required to proceed with a levy. Borrowing from the utility fund Questions and discussion followed regarding borrowing from the utility fund as a short-term solution as it takes less time than a levy, options to raise short-term revenue (borrow from the utility fund, levy lid lift, bank loan, councilmanic bonds), voter approval required for a levy lid lift, process for borrowing from the utility fund, when a public hearing is/is not appropriate, whether borrowing from the utility fund would have an adverse impact on rate payers, and the need for an interfund loan policy. Fire and EMS services Councilmember Chen referred to Fitch & Associates' presentation to the PSPHSP committee regarding the scope of the fire feasibility assessment. Questions and discussion followed regarding whether project numbers can be assigned to allow council to track expenditures on multi -department projects, whether project reporting could be incorporated into monthly financial reports, whether project reporting could be done for 3-4 large projects, and assigning a project number to the Landmark project. Committee recommendation: Discussion. 3. ADJOURNMENT The meeting was adjourned at 6:58 p.m. Packet Pg. 180 8.2.b PARKS & PUBLIC WORKS COMMITTEE MEETING January 9, 2024 Elected Officials Present Staff Present Councilmember Susan Paine (Chair) Oscar Antillon, Public Works Director Councilmember Michelle Dotsch Rob English, City Engineer Council President Olson (ex-officio) Angie Feser, Parks, Rec. & Human Serv. Dir. Mayor Mike Rosen Shannon Burley, Deputy Parks, Rec. & Human Serv. Dir. Thom Sullivan, Facilities Manager Scott Passey, City Clerk CALL TO ORDER The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council Conference Room, 121 — 5th Avenue North, Edmonds, at 7:30 p.m. by Councilmember Paine. 2. COMMITTEE BUSINESS 1. Frances Anderson Center Building Use Agreements Ms. Feser provided an introduction. Ms. Burley advised four of the six building use agreements are up for renewal; the remaining 2 agreements expire at the end of 2024 and the end of 2025. Building use agreements (leases) at the FAC range from 3 to 5 years. She reviewed the four agreements: • Edmonds Arts Festival Foundation - leases storage and space for the rotating art gallery near the front entrance • Edmonds Montessori - provides early childhood education • Sculptor's Workshop - leases space for pottery activities • Sno-King Youth Club - leases office space and storage Arts Festival and Sno-King are exempt for leasehold tax which accounts for the differences on the FAC Lease Payment Matrix. Terms for each FAC building use agreement includes an annual increase based on Seattle -Tacoma -Bellevue CPI which is not the case for many other spaces the City leases to nonprofits. It was discovered during COVID that council approval of the building use agreements was required. The agreements have been reviewed and approved by legal. Questions and discussion followed regarding rates charged for space in the building, the reason Olympic Ballet's rent is slightly lower, why the rate for storage rooms and public facing rooms are the same, weather related challenges for spaces on Dayton, whether Edmonds Montessori and Main Street Kids use the outdoor playground and/or field, fee for water, percentage of the building used by the City, benefits of community partners offering programs, and whether Edmonds Montessori and Main Street Kids are nonprofit. Committee recommendation: Consent Agenda 2. Presentation of Professional Services Agreement for Design Services for Phase 15 Waterline Replacement Protect Mr. Antillon invited Councilmember Dotsch to tour public works. Mr. English advised this is the design contract for the next two years of water main replacement. An RFQ was issued in fall 2023; five engineering firms responded and the selection committee selected Packet Pg. 181 8.2.b 01/09/24 PPW Committee Minutes, Page 2 Kimley Horn. The design effort in 2024 and 2025 (for construction in 2025 and 2026) includes replacement of a total 10,300 linear feet of existing watermains. The contract includes geotechnical work, surveying and management reserve for potholing, potential soil contamination, and unforeseen conditions. The pipes being replaced were installed in 1920-1950. The total contract amount is $533,100 which includes a management reserve of $57,000 ($17,000 for potholing, $11,000 for potentially contaminated soils, and $20,000 for design contingency). The fee will be paid by water utility fund. This contract will design all the 2025 work and preliminary design on the 2026 work. The contract will likely be amended late fall/early 2025 to complete the design for 2026. The agenda packet includes a map of the locations where watermains will be replaced. Questions and discussion followed regarding whether the City has used Kimley Horn in the past, the number of respondents to the RFQ, whether the $533,000 cost is typical, pipe replacement on Sunset where the water table is high, location and depth of existing utilities, whether replacing the sidewalk on Dayton could be part of the pipe replacement, funding for a sidewalk versus the watermain replacement, and whether power is undergrounded in that location. Committee recommendation: Consent Agenda 3. Public Safety Building Solar Project Professional Services Aqreement and Power of Attorney Mr. Sullivan advised one of the funding sources has been access to the federal Inflation Reduction Act (IRA) which is available to energy projects January 3, 2024. Staff has been working with McKinstry as the ESCO consultant and the State Department of Enterprise Services to apply for and secure this funding. Now that the project is at substantial completion, the funding strategy is to access $175,000 and staff is requesting authorization to hire a consultant to assist with the federal IRA registration process which neither the City nor DES have done before. The project qualifies for a tax credit, but because the energy project is tax exempt, the City will file for direct pay. The consultant fee to help the City access this $175,000 is $15,000. Questions and discussion followed regarding seeking reimbursement via the IRA which is comparable to a grant versus a tax credit, opportunity for funding to exceed $175,000, the consultant's experience with IRA grants, whether the funds will go into the General Fund, paying the consultant from the IRA funds, and requirement for the mayor to sign a power of attorney. Committee recommendation: Consent Agenda (Authorization to sign the POA and contract) 4. Presentation of Supplemental LAG Agreement with KPG Psomas, Inc. for the Main St Overlay Protect Mr. English explained the City received a $750,000 federal grant in 2020 for design and construction of an overlay on Main Street between 6th and 8th Avenues. Those funds could not be obligated until early 2023. The council approved a design contract in May 2023. During preliminary design, detention was triggered by pedestrian bulb outs on 8th and widening the pedestrian bulb outs at 7th. This supplement will add stormwater detention for approximately 4,500 square feet. The approximately $20,000 fee will be paid by stormwater funds and will be included in an upcoming budget amendment. Construction will occur this summer. Questions and discussion followed regarding whether the bulb out on 7th would prevent right turns, and detention requirements in the City's stormwater code. Committee recommendation: Consent Agenda Packet Pg. 182 8.2.b 01/09/24 PPW Committee Minutes, Page 3 5. City of Edmonds Facility Condition Assessment Update by McKinstry Mr. Sullivan advised he was submitting this information for council consideration in anticipation of questions from council and in preparation for a future presentation. At the time of the presentation, staff will provide the previous assessment, the 5-year update, and a pathway forward for facilities. Questions and discussion followed regarding council submitting questions to staff prior to a presentation, changes since the last update such as replacement of the Boys & Girls Club building, utilization of buildings, assessing ADA upgrades, whether a building study would be done as part of the comprehensive plan, preparing a comprehensive ADA plan and comprehensive long term plan for facilities, cost of upgrades to historic buildings versus cost of demo and constructing a new building, annual investment to avoid increasing the list of deferred maintenance, average age of the City's building inventory, increased unanticipated maintenance as buildings continue to age, right sizing maintenance staffing, funds council allocated for building maintenance, using job order contracting (JOC) for smaller maintenance projects, and a suggestion for a presentation to the PPW committee regarding pros and cons of JOC. Committee recommendation: Information. 6. Fire Station 16 Fire Alarm Panel and System Replacement Mr. Sullivan advised Fire Station 16, built in 2003, has a functioning but failing file alarm system. The fire alarm is required by code to communicate to a third party monitoring agency to notify SNOCOM of a fire system activation. The phone line provider in that neighborhood is no longer supporting their copper lines which the fire alarm system uses. The vendor tried to update system with radio or cellular communication, but the system is not compatible with that technology. Without the service provided for the copper phone lines, replacement of the system is required to be compliant. The alarm is currently in a non -communication status; the fire alarm sounds locally does not communicate to the monitoring agency. There is signage in the building requesting occupants call 911 if the fire alarm sounds. This qualifies as a project for the maintenance bond and can be absorbed with estimated savings in 2024 bond funded projects so there is no General Fund ask. Questions and discussion followed regarding whether copper phone lines were common in Edmonds, other buildings with copper lines or that are utilizing radio or cellular communicators, issues with fiber in Edmonds, and assessing all facilities for radio or cellular communicators. Committee recommendation: Consent Agenda 3. ADJOURNMENT The meeting was adjourned at 8:43 p.m. Packet Pg. 183 8.2.c PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL COMMITTEE MEETING January 9, 2024 Elected Officials Present Staff Present Councilmember Neil Tibbott (Chair) Michelle Bennett, Police Chief Councilmember Chris Eck Loi Dawkins, Assistant Police Chief Council President Vivian Olson(ex-officio) Amber Brokenshire, Associate Planner Councilmember Susan Paine Scott Passey, City Clerk Mayor Mike Rosen Councilmember Jenna Nand Councilmember Will Chen 1. CALL TO ORDER The Edmonds City Council PSPHSP Committee meeting was called to order virtually and in the City Council Conference Room, 121 — 51h Avenue North, Edmonds, at 3:30 p.m. by Councilmember Olson. 2. COMMITTEE BUSINESS 1. Naloxone Agreement Assistant Chief Dawkins explained Edmonds Police Department has been using naloxone for several years, receiving it through Snohomish County in exchange for information regarding its administration. The attached agreement is a new administrative process added for 2024, perhaps for liability purposes. The agreement has been reviewed and approved by Sharon Cates. There is an opioid issue in the region and the Edmonds Police Department has found the use of naloxone very helpful. Edmonds Police Department's training Corporal Aarron Greenman reported at least 20 naloxone doses were administered last year of which only 1 was unsuccessful. Questions and discussion followed regarding support for making naloxone available to front line officers, support for entering into the agreement, and support for naloxone as a resource. Committee recommendation: Consent Agenda 2. Proposed Listing of 820 Main Street on the Edmonds' Register of Historic Places Mr. Clugston provided an introduction. Ms. Brokenshire, liaison to the Historic Preservation Commission (HPC), reviewed: • Effects of listing on the register o Honorary designation denoting significant association with the history of Edmonds o Prior to commencing any work on a register property (excluding repair and maintenance), owner must request and receive a certificate of appropriateness from the HPC ■ HPC may review removal if the owner does not receive a certificate of appropriateness o May be eligible for special tax valuation on their rehabilitation • Designation criteria o Significantly associated with the history, architecture, archaeology, engineering or cultural heritage of Edmonds o Has integrity o At least 50 years old, or has exceptional importance if less than 50 years old Packet Pg. 184 8.2.c 01/09/24 PSPHSP Committee Minutes, Page 2 o Falls into at least one of designation categories, ECDC 20.45.010.A — K o Formal listings only require the property owner's consent and approval by city council (per ECDC 20.45.020.E) 820 Main Street (PLN2023-0045) o Constructed in 1901 o Significance: An intact representation of residential construction from the early 20th Century. The house illustrates local craftsman building techniques and materials o The HPC held a public hearing on August 10/September 24, 2023; forwarded a unanimous recommendation to the city council to list the house on the Edmonds Register of Historic Places ■ In accordance with ECDC 20.45.010.13, the house embodies the distinctive architectural characteristics of a type, period, style or method of design or construction, or represents a significant and distinguishable entity whose components may lack individual distinction Questions and discussion followed regarding the property owner's interest in being on the register, HPC consideration and recommendation followed by presentation to the PSPHSP committee and approval on the Consent Agenda. Committee recommendation: Consent Agenda 3. Proposed Listing of 820 Maple Street on the Edmonds' Register of Historic Places Ms. Brokenshire reviewed: 820 Maple Street (PLN2023-0062) o Constructed in 1895 o Significance: Queen Anne style architecture — late 19th Century. The house illustrates local craftsman building techniques and materials o The original owner, Dr. Palmer, an Edmonds dentist, lived there until 1922 o The HPC held a public hearing on November 9, 2023; forwarded a unanimous recommendation to city council for listing o Property included on register in 2011; following work done in 2018, the house was removed from the registry as the HPC at that time was focused on architectural accuracy versus an intact representation. o Washington State Department of Historic Preservation indicated it was a good candidate to be included on the register as the window replacement that caused the HPC to remove the house from the register are still accurate for the timeframe and style of house. Questions and discussion followed regarding the architectural beauty of these buildings, the gift provided by having these buildings in the City, and the remodeled historic interior of the house. Committee recommendation: Consent Agenda 4. Proposed Listing of the Beeson House on the Edmonds' Register of Historic Places Ms. Brokenshire reviewed: • 116- 4th Ave N (PLN2023-0063) o Constructed in 1902; 20th Century vernacular architecture o Significance: The original owner, F.R. Beeson, constructed the largest concrete building in Edmonds in 1919, the Beeson Building (4th & Main St) o Mr. Beeson served as the mayor of Edmonds from 1918-1923, served on city council and Chamber of Commerce, active in civic affairs o The HPC held a public hearing on December 14, 2023; forwarded a unanimous recommendation to city council for listing Packet Pg. 185 8.2.c 01/09/24 PSPHSP Committee Minutes, Page 3 Questions and discussion followed regarding whether the room at the top was part of the original design, and availability of this house for group rentals. Committee recommendation: Consent Agenda 5. Proposed Listing of the Schneider Buildinq on the Edmonds' Register of Historic Places Ms. Brokenshire reviewed: • 100 — 5t" Ave N (PLN2023-0064) o Constructed in 1925 o Significance: Association with early commercial development in Edmonds o Home of Skaggs United Grocery, then merging with Safeway to become Skaggs Safeway o Home to Edmonds' first post office in the northern portion o The HPC held a public hearing on December 14, 2023; forwarded a unanimous recommendation to city council for listing Questions and discussion followed regarding interior renovations that do not apply to buildings on the register, and support for having a commercial building on the historic registry. Committee recommendation: Consent Agenda 6. Employment Agreement - Executive Assistant to City Council Council President Olson relayed the HR Director and Sharon Cates participated in preparing and reviewing the contract. The original contract was based on staff progression and positions in the City. The position reports to council instead of the mayor via the mayor's delegating to council the authority to hire and renew the contract. She relayed a correction related to the timing of the step increase; the contract renews on February 1, therefore the step increase is also effective February 1 which is different than other staff. She described the criticality of this position; approximately 50% supports the work of the entire council such as preparing agenda items, interfacing with staff, etc. The other 50% is related to supporting individual councilmembers including onboarding, training, research, etc. In addition to the intellect and competence this job requires, the executive assistant works well with many different personalities and feedback from council regarding the executive assistant was unanimously favorable. Questions and discussion followed regarding the incredible list of responsibilities, her knowledge of legislative process, and why the contract date is February instead of January like other employees. Committee recommendation: Consent Agenda 7. Fire Feasibility Assessment Presentation Councilmember Tibbott relayed he, Council President Olson, Mayor Rosen and other City staff members met with Mr. Sturgeon yesterday to discuss foundational issues regarding how to move forward with the provision of emergency services. Mr. Sturgeon will provide an overview of their scope of work and will return later this year with a complete study. Bill Sturgeon, Senior Associate, Fitch & Associates, described his background: over 35 years in government, U.S. Airforce firefighter, and firefighter/paramedic in Orange County, Florida, where he reached the rank of division chief in his 25' year. When he retired, he was hired as the fire chief for St. Cloud, Florida, for 4'/2 years and their city manager for 5 years and he retired in September 2022. He described Fitch & Associates, in business for 40 years, provides EMS and fire consulting, operates LifeFlight Eagle air medical program for the State of Missouri, and provides management services for Packet Pg. 186 8.2.c 01/09/24 PSPHSP Committee Minutes, Page 4 ambulance companies. He summarized the information they provided has been tested in their own laboratories, they have a wealth of experience, all their analysts have PhDs, and their diverse team is able to provide great recommendations. He provided an overview of the feasibility study that Edmonds has requested Fitch & Associates perform: • Introduction o Background information on Edmonds, WA o Current fire/EMS services in Edmonds o Purpose of the feasibility study — provide options for the city council to make informed policy decisions Elements of the feasibility study o Element 1: Establishing current and desired performance o Element 2: Evaluate the efficacy of annexing into the RFA o Element 3: Evaluate the efficacy of providing fire services as a City department o Element 4: Evaluate the potential for contracting for services with another provider o Element 5: Prepare an executive summary report and presentation with recommendations and options Methodology o Data collection o Interviews with stakeholders o Review existing fire service agreements and contracts o Analysis of fire/EMS incident data in the City of Edmonds o Benchmarking with comparable cities of similar size and demographics Timeline for study o April 2024 if request data is received Analysis o Assessment of current fire service in Edmonds ■ Response times ■ Risk assessment ■ Coverage area ■ Equipment and resources o Identification of gaps or deficiencies in the current system Financial Analysis o Cost Estimation for alternatives ■ Equipment and apparatus ■ Personnel salaries and benefits ■ Facilities and infrastructure ■ Additional costs o Assessment of funding options o Projection of long-term financial sustainability Provide options o Provide options to the City of Edmonds to provide fire and EMS services o Consider alternatives to current service model Mr. Sturgeon advised in addition to meeting with City of Edmonds elected officials and staff, they met with South County Fire (SCF) yesterday and with the SCF labor organization today. Questions and discussion followed regarding Fitch & Associates providing monthly updates between now and April, communication with SCF commissioners, the City's request for annexation occurring concurrently with Fitch's analysis, contact councilmembers can have with SCF during Fitch's analysis, Fitch's plans to provide a draft report to the mayor and council for errors and emission review by the end of April and a presentation to full council in June/July, sense of urgency due to SCF's notification letter to the City, Councilmember Tibbott's experience with the transition from Edmonds' inhouse fire department to SCF, and the number of projects Fitch does annually. Packet Pg. 187 8.2.c 01/09/24 PSPHSP Committee Minutes, Page 5 Mr. Sturgeon introduced other members of the team, David Johnsen and Dan Gordon, who described their backgrounds and experience. Committee recommendation: For information 3. ADJOURN The meeting was adjourned at 4:20 p.m. Packet Pg. 188 8.3 City Council Agenda Item Meeting Date: 01/16/2024 Approval of claim checks and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #260799 through #260887 dated January 4, 2024 for $2,441,390.25, claim checks #260888 through #261006 dated January 11, 2024 for $1,054,082.29 (re -issued check #260953 $725.14) and wire payment of $9,782.65. Staff Recommendation Approval of claim checks and wire payment. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claims 01-04-24 agenda copy Claims 01-11-24 agenda copy Packet Pg. 189 8.3.a apPosPay Positive Pay Listing Page: 1 1/4/2024 12:18:57PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 065052 AARD PEST CONTROL 260799 1/4/2024 142.55 078938 ALLOY ARTS LLC 260800 1/4/2024 1,045.17 008835 ALTEC INDUSTRIES INC 260801 1/4/2024 195.86 001528 AM TEST INC 260802 1/4/2024 1,050.00 074306 AMWINS GROUP BENEFITS INC 260803 1/4/2024 6,122.47 069751 ARAMARK UNIFORM SERVICES 260804 1/4/2024 237.92 064341 AT&T MOBILITY 260805 1/4/2024 43.35 079382 ATW ELL LLC 260806 1/4/2024 2,877.50 001795 AUTOGRAPHICS 260807 1/4/2024 367.97 028050 BILL PIERRE FORD INC 260808 1/4/2024 185.46 074307 BLUE STAR GAS 260809 1/4/2024 988.23 065565 BUD CLARY FORD HYUNDAI 260810 1/4/2024 71,690.29 073029 CANON FINANCIAL SERVICES 260811 1/4/2024 556.27 069813 CDW GOVERNMENT INC 260812 1/4/2024 71.18 071443 CED - EVERETT 260813 1/4/2024 4,646.53 003510 CENTRAL WELDING SUPPLY 260814 1/4/2024 80.41 062975 COLLISION CLINIC INC 260815 1/4/2024 1,000.00 070323 COMCAST BUSINESS 260816 1/4/2024 351.95 075648 COVICH-WILLIAMS CO INC 260817 1/4/2024 257.89 006200 DAILY JOURNAL OF COMMERCE 260818 1/4/2024 600.00 074444 DATAQUEST LLC 260819 1/4/2024 50.00 073823 DAVID EVANS & ASSOC INC 260820 1/4/2024 1,083.10 064531 DINES, JEANNIE 260821 1/4/2024 1,120.00 079281 DVAADVERTISING & PUBLIC REL 260822 1/4/2024 1,381.25 007675 EDMONDS AUTO PARTS 260823 1/4/2024 32.01 007775 EDMONDS CHAMBER OF COMMERCE 260824 1/4/2024 730.00 038500 EDMONDS SENIOR CENTER 260825 1/4/2024 1,400.00 008705 EDMONDS WATER DIVISION 260826 1/4/2024 518.11 008812 ELECTRONIC BUSINESS MACHINES 260827 1/4/2024 610.27 066004 ESRI 260828 1/4/2024 19,551.88 009350 EVERETT DAILY HERALD 260829 1/4/2024 362.92 009800 FACTORY DIRECT TIRE SALES 260830 1/4/2024 293.09 076751 FALK, NICHOLAS 260831 1/4/2024 71.13 072634 GCP WW HOLDCO LLC 260832 1/4/2024 297.75 075517 GOVERN MENTJOBS.COM INC 260833 1/4/2024 22,832.89 076542 GRANICUS 260834 1/4/2024 29,031.40 066575 HERC RENTALS INC 260835 1/4/2024 2,425.50 067862 HOME DEPOT CREDIT SERVICES 260836 1/4/2024 506.16 065980 INDUSTRIAL SOFTWARE SOLUTIONS 260837 1/4/2024 17,298.78 014940 INTERSTATE BATTERY SYSTEMS 260838 1/4/2024 280.12 079069 KISHA POST 260839 1/4/2024 1,750.00 078946 KITCHENS, KYLEE 260840 1/4/2024 314.40 067568 KPG PSOMAS INC 260841 1/4/2024 28,175.50 079494 KYLE & TYLER GODSEY 260842 1/4/2024 383.78 074417 LAW OFFICE OF CHRISTIAN SMITH 260843 1/4/2024 1,500.00 078471 LEMM, KEVIN 260844 1/4/2024 409.50 079493 MANGUNE, ULYSSES L 260845 1/4/2024 130.00 075746 MCMURRAY, LAURA 260846 1/4/2024 22.20 021983 MOTOR TRUCKS INT'L & IDEALEASE 260847 1/4/2024 387.62 018950 NAPA AUTO PARTS 260848 1/4/2024 86.41 070855 NAVIA BENEFIT SOLUTIONS 260849 1/4/2024 336.55 024001 NC MACHINERY 260850 1/4/2024 647.19 024302 NELSON PETROLEUM 260851 1/4/2024 83.49 Page: 1 Packet Pg. 190 8.3.a apPosPay Positive Pay Listing 1/4/2024 12:18:57PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 062837 NORSTAR INDUSTRIES 260852 1/4/2024 2,383.71 072739 O'REILLYAUTO PARTS 260853 1/4/2024 81.35 078895 PADILLA, TRACIE 260854 1/4/2024 62.88 027450 PAWS 260855 1/4/2024 616.00 079464 PERKINS EASTMAN ARCHITECTS DPC 260856 1/4/2024 39,120.00 062296 PETTY CASH 260857 1/4/2024 144.63 028860 PLATT ELECTRIC SUPPLY 260858 1/4/2024 259.79 072384 PLAY -WELL TEKNOLOGIES 260859 1/4/2024 2,160.00 076909 POWER DMS INC 260860 1/4/2024 8,499.18 046900 PUGET SOUND ENERGY 260861 1/4/2024 16,706.11 070955 R&R STAR TOWING 260862 1/4/2024 351.16 068657 ROBERT HALF 260863 1/4/2024 2,310.00 064769 ROMAINE ELECTRIC 260864 1/4/2024 145.48 079221 SEATOWN ELECTRIC PLUMBING 260865 1/4/2024 72.80 066964 SEATTLE AUTOMOTIVE DIST INC 260866 1/4/2024 150.87 073993 SEATTLE PUBLIC UTILITIES 260867 1/4/2024 4,648.00 078372 SHERWOOD PARENT STAFF ORGANIZN 260868 1/4/2024 600.00 036950 SIX ROBBLEES INC 260869 1/4/2024 159.42 037375 SNO CO PUD NO 1 260870 1/4/2024 4,888.20 075875 SOUND CLEANING RESOURCES INC 260871 1/4/2024 1,165.67 038300 SOUND DISPOSAL CO 260872 1/4/2024 2,927.76 076114 SOUND SALMON SOLUTIONS 260873 1/4/2024 2,500.00 040917 TACOMA SCREW PRODUCTS INC 260874 1/4/2024 458.55 073621 TANIMURA, NAOAKI 260875 1/4/2024 1,854.00 065459 THE HERALD SUBSCRIPTION 260876 1/4/2024 109.50 072649 THE WIDE FORMAT COMPANY 260877 1/4/2024 569.08 068141 TRANSPO GROUP 260878 1/4/2024 16,339.54 063939 TYLER TECHNOLOGIES INC 260879 1/4/2024 106,262.93 073310 UNISAFE INC 260880 1/4/2024 779.34 067865 VERIZON WIRELESS 260881 1/4/2024 13,962.28 065035 WASHINGTON STATE PATROL 260882 1/4/2024 354.50 026510 WCIA 260883 1/4/2024 1,978,163.00 075068 W E DA 260884 1/4/2024 400.00 069691 WESTERN SYSTEMS 260885 1/4/2024 3,705.27 079495 WILLIAM & KELLI LOUGHRIN 260886 1/4/2024 383.78 011900 ZIPLY FIBER 260887 1/4/2024 1,481.47 G randTotal : 2,441,390.25 Total count: 89 Page: 2 Packet Pg. 191 8.3.b apPosPay Positive Pay Listing Page: 1 1/11/2024 11:06:31AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 076040 911 SUPPLY INC 260888 1/11/2024 12,942.28 070322 A&A LANGUAGE SERVICES INC 260889 1/11/2024 391.44 065052 AARD PEST CONTROL 260890 1/11/2024 188.96 000135 ABSCO ALARMS INC 260891 1/11/2024 2,115.45 074488 ALPHA COURIER INC 260892 1/11/2024 143.82 001528 AM TEST INC 260893 1/11/2024 110.00 069751 ARAMARK UNIFORM SERVICES 260894 1/11/2024 415.52 025217 ARG INDUSTRIAL 260895 1/11/2024 584.62 001699 ASSOC OF WA CITIES 260896 1/11/2024 26,933.62 079382 ATWELL LLC 260897 1/11/2024 8,947.00 070305 AUTOMATIC FUNDS TRANSFER 260898 1/11/2024 3,448.43 069226 BHC CONSULTANTS LLC 260899 1/11/2024 14,234.24 028050 BILL PIERRE FORD INC 260900 1/11/2024 334.02 077156 BLUEBEAM INC 260901 1/11/2024 3,830.15 079483 BUKOWSKI, AUGUSTUS 260902 1/11/2024 2,500.00 018495 CALPORTLAND COMPANY 260903 1/11/2024 668.63 073029 CANON FINANCIAL SERVICES 260904 1/11/2024 193.80 069813 CDW GOVERNMENT INC 260905 1/11/2024 253,417.03 076914 CM DESIGN GROUP LLC 260906 1/11/2024 14,910.17 064369 CODE PUBLISHING LLC 260907 1/11/2024 7,894.13 073135 COGENT COMMUNICATIONS INC 260908 1/11/2024 661.59 070323 COMCAST BUSINESS 260909 1/11/2024 348.07 076107 COMPASS HEALTH 260910 1/11/2024 10,113.25 072746 CONSOR NORTH AMERICA INC 260911 1/11/2024 20,628.20 068190 DATEC INC 260912 1/11/2024 56,951.72 073823 DAVID EVANS & ASSOC INC 260913 1/11/2024 25,528.65 047450 DEPT OF INFORMATION SERVICES 260914 1/11/2024 285.00 006844 DMCJA 260915 1/11/2024 1,200.00 078332 DOCUSIGN INC LOCKBOX 260916 1/11/2024 6,099.60 070244 DUANE HARTMAN & ASSOCIATES INC 260917 1/11/2024 4,767.67 067703 EDMONDS COLLEGE ATHLETICS 260918 1/11/2024 2,965.00 076610 EDMONDS HERO HARDWARE 260919 1/11/2024 416.03 038500 EDMONDS SENIOR CENTER 260920 1/11/2024 25,000.00 008688 EDMONDS VETERINARY HOSPITAL 260921 1/11/2024 1,105.23 008705 EDMONDS WATER DIVISION 260922 1/11/2024 269.96 008812 ELECTRONIC BUSINESS MACHINES 260923 1/11/2024 323.38 075136 ENVIRONMENTAL SCIENCE ASSOC 260924 1/11/2024 23,928.75 009350 EVERETT DAILY HERALD 260925 1/11/2024 22.36 073133 EVERGREEN RURAL WATER OF WA 260926 1/11/2024 1,025.00 079216 EXELE INFORMATION SYSTEMS INC 260927 1/11/2024 547.50 065427 FCS GROUP 260928 1/11/2024 3,870.00 071562 FORMA 260929 1/11/2024 70,489.98 072634 GCP WW HOLDCO LLC 260930 1/11/2024 248.12 071845 GENERAL PACIFIC INC 260931 1/11/2024 838.70 076932 GIRARD RESOURCES & RECYCLING 260932 1/11/2024 705.00 012199 GRAINGER 260933 1/11/2024 966.14 076436 GRANITE CONSTRUCTION CO 260934 1/11/2024 12,255.24 079012 HARLOW E & FALK LLP 260935 1/11/2024 80.00 077496 HEADLIGHT TECHNOLOGIES INC 260936 1/11/2024 14,831.31 066575 HERC RENTALS INC 260937 1/11/2024 173.25 072647 HERRERA ENVIRONMENTAL 260938 1/11/2024 21,112.30 076240 HM PACIFIC NORTHWEST INC 260939 1/11/2024 383.68 067862 HOME DEPOT CREDIT SERVICES 260940 1/11/2024 868.74 Page: 1 Packet Pg. 192 8.3.b apPosPay Positive Pay Listing 1/11/2024 11:06:31AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 075966 HULBERT, CARRIE 260941 1/11/2024 2,766.67 076488 HULBERT, MATTHEW STIEG 260942 1/11/2024 600.00 060165 HWAGEOSCIENCES INC 260943 1/11/2024 6,856.64 014940 INTERSTATE BATTERY SYSTEMS 260944 1/11/2024 157.84 067568 KPG PSOMAS INC 260945 1/11/2024 62,897.63 017135 LANDAU ASSOCIATES INC 260946 1/11/2024 2,298.75 067725 LES SCHWAB TIRE CENTER 260947 1/11/2024 3,059.10 074693 LETTERWORKS SIGN DESIGN 260948 1/11/2024 414.38 074848 LONG BAY ENTERPRISES INC 260949 1/11/2024 2,256.25 061286 MI FLUID POWER SOLUTIONS 260950 1/11/2024 36.63 020900 MILLERS EQUIP & RENT ALL INC 260951 1/11/2024 362.82 021983 MOTOR TRUCKS INT'L & IDEALEASE 260952 1/11/2024 1,378.28 079208 MULTICULTURAL ASSOC OF EDMONDS 260953 1/11/2024 725.14 018950 NAPA AUTO PARTS 260954 1/11/2024 184.17 067834 NATIONAL CONSTRUCTION RENTALS 260955 1/11/2024 39.78 023870 NATIONAL REC & PARK ASSOC 260956 1/11/2024 1,200.00 072739 O'REILLYAUTO PARTS 260961 1/11/2024 77.99 076902 OCCUPATIONAL HEALTH CTR OF WA 260957 1/11/2024 118.00 073714 OLBRECHTS & ASSOC PLLC 260958 1/11/2024 646.50 026200 OLYMPIC VIEW WATER DISTRICT 260959 1/11/2024 1,762.16 076377 OPTRICS INC 260960 1/11/2024 10,746.75 060945 PACIFIC POWER BATTERIES 260962 1/11/2024 94.43 071488 PARENTMAP 260963 1/11/2024 450.00 072507 PEACE OF MIND OFFICE SUPPORT 260964 1/11/2024 112.00 073871 PERSONNEL EVALUATION INC 260965 1/11/2024 1,100.00 007800 PETTY CASH 260966 1/11/2024 340.44 008350 PETTY CASH 260967 1/11/2024 246.09 064167 POLLARD WATER 260968 1/11/2024 562.76 062657 REGIONAL DISPOSAL COMPANY 260969 1/11/2024 3,914.82 061540 REPUBLIC SERVICES #197 260970 1/11/2024 1,728.12 064769 ROMAINE ELECTRIC 260971 1/11/2024 485.38 079387 SAYBR CONTRACTORS INC 260972 1/11/2024 64,220.58 076332 SCOTT, EMILY 260973 1/11/2024 780.00 079497 SEAMONSTER, PAMELA 260974 1/11/2024 200.00 066964 SEATTLE AUTOMOTIVE DIST INC 260975 1/11/2024 1,201.33 036955 SKY NURSERY 260976 1/11/2024 731.34 075590 SMARSH INC 260977 1/11/2024 38.23 075543 SNO CO PUBLIC DEFENDER ASSOC 260978 1/11/2024 360.00 037375 SNO CO PUD NO 1 260980 1/11/2024 28,203.13 072776 SNOHOMISH CONSERVATION DIST 260981 1/11/2024 19,455.92 006630 SNOHOMISH COUNTY 260982 1/11/2024 614.00 076433 SNOHOMISH COUNTY 911 260983 1/11/2024 82,827.93 038300 SOUND DISPOSAL CO 260984 1/11/2024 934.87 038410 SOUND SAFETY PRODUCTS 260985 1/11/2024 384.51 079383 SOUTHERN CARLSON INC 260986 1/11/2024 530.23 068439 SPECIALTY DOOR SERVICE INC 260987 1/11/2024 1,079.31 065578 SYSTEMS INTERFACE INC 260988 1/11/2024 1,030.00 040917 TACOMA SCREW PRODUCTS INC 260989 1/11/2024 148.23 040916 TC SPAN AMERICA 260990 1/11/2024 480.68 079136 THE GORDIAN GROUP INC 260991 1/11/2024 1,990.98 079359 THE WALLS LAW FIRM INC 260992 1/11/2024 25,000.00 038315 TK ELEVATOR CORPORATION 260993 1/11/2024 1,981.24 079309 TRANSPORTATION SOLUTIONS INC 260994 1/11/2024 5,460.75 074800 TURNSTYLE INC 260995 1/11/2024 670.00 Page: 2 Packet Pg. 193 8.3.b apPosPay Positive Pay Listing 1/11/2024 11:06:31AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 078801 TYLER BUSINESS FORMS 260996 1/11/2024 987.99 064423 USA BLUE BOOK 260997 1/11/2024 555.44 044960 UTILITIES UNDERGROUND LOC CTR 260998 1/11/2024 198.66 067865 VERIZON WIRELESS 260999 1/11/2024 191.57 065035 WASHINGTON STATE PATROL 261000 1/11/2024 589.75 067195 WASHINGTON TREE EXPERTS 261001 1/11/2024 40,000.00 073552 WELCO SALES LLC 261002 1/11/2024 99.38 069691 WESTERN SYSTEMS 261003 1/11/2024 2,000.41 063008 WSDOT 261004 1/11/2024 822.80 063008 WSDOT 261005 1/11/2024 47.51 011900 ZIPLY FIBER 261006 1/11/2024 158.41 G randTotal : 1,054,807.43 Total count: 118 c m E �a a a� L �3 c ca d s E 4- 0 Ta 0 L Q Q Q Q 0 0 M CD M le N O 0 E M U c d E s t� ca Q Page: 3 Packet Pg. 194 8.4 City Council Agenda Item Meeting Date: 01/16/2024 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Lori Palmer Background/History Approval of payroll check #65938 dated January 5, 2024 for $1,179.45, direct deposit for $862,160.44 benefit checks #65939 through #65943 and wire payments for $761,880.41 for the pay period of December 16, 2023 to December 31, 2023. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: 12-16-2023 to 12-31-2023 benefit checks summary 12-16-2023 to 12-31-2023 payroll earning summary Packet Pg. 195 Benefit Checks Summary Report City of Edmonds Pay Period: 1,110 - 12/16/2023 to 12/31/2023 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 65939 01/05/2024 bpas BPAS 5,663.73 0.00 65940 01/05/2024 chap1 CHAPTER 13 TRUSTEE 175.00 0.00 65941 01/05/2024 icma MISSIONSQUARE PLAN SERVICES 6,064.14 0.00 65942 01/05/2024 flex NAVIA BENEFIT SOLUTIONS 5,386.01 0.00 65943 01/05/2024 afscme WSCCCE, AFSCME AFL-CIO 3,038.90 0.00 20,327.78 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3616 01/05/2024 pens DEPT OF RETIREMENT SYSTEMS 387,165.46 0.00 3619 01/05/2024 aflac AFLAC 3,144.90 0.00 3622 01/05/2024 us US BANK 155,299.78 0.00 3623 01/05/2024 mebt WTRISC FBO #N3177B1 151,517.57 0.00 3624 01/05/2024 pb NATIONWIDE RETIREMENT SOLUTION 4,755.83 0.00 3625 01/05/2024 wadc WASHINGTON STATE TREASURER 38,964.09 0.00 3626 01/05/2024 oe OFFICE OF SUPPORT ENFORCEMENT 705.00 0.00 741, 552.63 0.00 Grand Totals: 761,880.41 0.00 8.4.a 1 /3/2024 Packet Pg. 196 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,110 (12/16/2023 to 12/31/2023) Hour Type Hour Class Description Hours Amount 111 ABSENT NO PAY LEAVE 50.00 0.00 118 ABSENT UNPAID L & 1 64.00 0.00 121 SICK SICK LEAVE 500.75 26,300.41 122 VACATION VACATION 2,120.75 121,912.36 123 HOLIDAY HOLIDAY HOURS 463.50 23,396.13 124 HOLIDAY FLOATER HOLIDAY 170.00 7,950.30 125 COMP HOURS COMPENSATORY TIME 256.75 13,190.10 128 HOLIDAY Holiday Bank WWTP 223.25 11,198.37 129 SICK Police Sick Leave L & 1 3.00 172.60 135 SICK WASHINGTON STATE SICK LEAVE 14.00 311.50 141 BEREAVEMENT BEREAVEMENT 60.00 3,090.53 150 REGULAR HOURS Kelly Day Used 228.00 11,008.12 153 HOLIDAY HOLIDAY BUY BACK 50.00 2,059.33 155 COMP HOURS COMPTIME AUTO PAY 105.03 5,895.03 160 VACATION MANAGEMENT LEAVE 294.50 23,880.20 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,916.62 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICAL 0.00 5,303.48 190 REGULAR HOURS REGULAR HOURS 13,644.25 703,628.21 191 REGULAR HOURS FIRE PENSION PAYMENTS 2.00 2,931.80 193 REGULAR HOURS LIGHT DUTY 35.00 1,917.79 194 SICK Emergency Sick Leave 80.00 5,433.00 195 REGULAR HOURS ADMINISTRATIVE LEAVE -26.00 -2,236.17 210 OVERTIME HOURS OVERTIME -STRAIGHT 151.00 8,314.12 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 3,265.75 216 MISCELLANEOUS STANDBY TREATMENT PLANT 6.00 697.20 220 OVERTIME HOURS OVERTIME 1.5 454.75 38,347.57 225 OVERTIME HOURS OVERTIME -DOUBLE 42.00 4,048.33 400 MISCELLANEOUS MISC PAY 0.00 100.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 3,337.57 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 2,362.69 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 1,702.78 602 COMP HOURS ACCRUED COMP 1.0 199.25 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 76.00 0.00 606 COMP HOURS ACCRUED COMP 2.0 3.00 0.00 01/03/2024 Packet Pg. 197 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,110 (12/16/2023 to 12/31/2023) Hour Type Hour Class Description Hours Amount acc MISCELLANEOUS acs MISCELLANEOUS colre MISCELLANEOUS cpl MISCELLANEOUS crt MISCELLANEOUS deftat MISCELLANEOUS det MISCELLANEOUS det4 MISCELLANEOUS ed1 EDUCATION PAY ed2 EDUCATION PAY ed3 EDUCATION PAY firear MISCELLANEOUS fmla ABSENT furls SICK hol HOLIDAY k9 MISCELLANEOUS less MISCELLANEOUS Iq1 LONGEVITY Ig11 LONGEVITY Ig12 LONGEVITY Ig13 LONGEVITY Ig14 LONGEVITY Iq2 LONGEVITY PAY Iq3 LONGEVITY PAY Iq4 LONGEVITY Iq5 LONGEVITY Iq7 LONGEVITY mtc MISCELLANEOUS pfmp ABSENT pfms SICK pfmv VACATION phv MISCELLANEOUS sqt MISCELLANEOUS st REGULAR HOURS str MISCELLANEOUS ACCREDITATION PAY 0.00 335.27 ACCRED/POLICE SUPPORT 0.00 245.87 Collision Reconstruction ist 0.00 54.76 TRAINING CORPORAL 0.00 201.58 CERTIFICATION III PAY 0.00 113.61 DEFENSE TATICS INSTRUCTOR 0.00 94.36 DETECTIVE PAY 0.00 138.08 Detective 4% 0.00 972.90 EDUCATION PAY 2% 0.00 919.04 EDUCATION PAY 4% 0.00 575.92 EDUCATION PAY 6% 0.00 10,772.89 FIREARMS INSTRUCTOR 0.00 532.94 FAMILY MEDICAL/NON PAID 40.00 0.00 FAMILY MEDICAL/SICK 128.00 7,837.79 HOLIDAY 3,007.72 169,607.99 K-9 PAY 0.00 269.53 LESS LETHAL INSTRUCTOR 0.00 144.62 LONGEVITY PAY 2% 0.00 879.94 LONGEVITY PAY 2.5% 0.00 1,376.78 Longevity 9% 0.00 1,439.16 Longevity 7% 0.00 1,349.83 Longevity 5% 0.00 777.69 LONGEVITY PAY 4% 0.00 160.50 LONGEVITY 6% 0.00 278.67 Longevity 1 % 0.00 1,226.92 Longevity 3% 0.00 3,056.96 Longevity 1.5% 0.00 562.08 MOTORCYCLE PAY 0.00 138.08 Paid Family Medical Unpaid/Sup 111.75 0.00 Paid FAMILY MEDICAL/SICK 54.75 2,964.81 Paid Family Medical Vacation 17.50 958.86 PHYSICAL FITNESS PAY 0.00 2,132.00 ADMINISTRATIVE SERGEANT 0.00 219.02 Serqeant Pay 0.00 164.27 STREET CRIMES 0.00 219.02 01 /03/2024 Packet Pg. 198 Hour Type Hour Class traf MISCELLANEOUS vap VACATION Payroll Earnings Summary Report City of Edmonds Pay Period: 1,110 (12/16/2023 to 12/31/2023) Description TRAFFIC Vacation Premium Hours Amount 0.00 4.00 23,382.50 Total Net Pay: 262.90 191.78 $1,250,912.14 $863,339.89 8.4.b vi d s w a� m c� 0 L co a 4- 0 Ta O L Q Q Q � E E N _ L O L M Q M N O N M N O M N O N r N _ d E L V c4 r r-. Q 01 /03/2024 Packet Pg. 199 8.5 City Council Agenda Item Meeting Date: 01/16/2024 Resolution of Appreciation to Neil Tibbott for Service as Council President Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History It has been customary to adopt a resolution thanking the outgoing Council President for their service at the end of their term. Staff Recommendation Adopt a resolution thanking Councilmember Tibbott for his dedication and service. Narrative Councilmember Neil Tibbott served as Council President from January to December 2023. Attachments: Resolution Thanking Council President Neil Tibbott Packet Pg. 200 8.5.a RESOLUTION NO. A RESOLUTION OF THE EDMONDS CITY COUNCIL THANKING COUNCIL PRESIDENT NEIL TIBBOTT FOR HIS SERVICE TO THE EDMONDS CITY COUNCIL WHEREAS, Neil Tibbott served as Council President from January to December 2023 and was focused in his efforts to improve systems and processes for our city government; and WHEREAS, Council President Tibbott facilitated efficient and productive council meetings, and initiated council workshop -style meetings that encouraged discussion and information sharing for the many complex issues during the year; and WHEREAS, under the leadership of President Tibbott, Council developed and communicated objectives and priorities for the year, including the critical focus on city finances and budget, public safety, and housing and density; and WHERAS, Council President Tibbott consistently displayed the highest level of professionalism, diplomacy and nonpartisanism, while engaged with constituents, city staff and administration, and elected officials; and WHEREAS, as Council President, Neil has led with class and dignity, respected his constituents and provided fellow Councilmembers with excellent leadership and development opportunities, and fostered a spirit of good humor and genuine personable connections; and NOW THEREFORE BE IT RESOLVED that Neil Tibbott be commended and thanked for serving as Council President. RESOLVED this 16TH day of January 2024. CITY OF EDMONDS MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: Packet Pg. 201 8.5.a PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 202 8.6 City Council Agenda Item Meeting Date: 01/16/2024 Naloxone Agreement Staff Lead: {Type Name of Staff Lead} Department: Police Services Preparer: Alexandra Ehlert Background/History The attached Naloxone agreement was approved to form by Sharon Cates with Lighthouse Law Group on December 22. Edmonds Police Department has been using Naloxone for several years, receiving it through Snohomish County. The attached agreement is a new piece of the administrative process that was added for 2024, forward. The agreement allows Edmonds Police Department to receive Naloxone from Snohomish County to be used by officers as part of their response to subjects that may have overdosed on opioids or/and fentanyl. Staff Recommendation The staff recommendation is to approve the Mayor to sign the ILA. Narrative <Type or insert text here> Attachments: Naloxone form agreement for police (non-tribal)_final Packet Pg. 203 8.6.a AGREEMENT FOR NALOXONE DISTRIBUTION THIS AGREEMENT FOR NALOXONE DISTRIBUTION (the "Agreement") is made and entered into this day of , 2024, by and between SNOHOMISH COUNTY, a political subdivision of the State of Washington (the "County"), and the CITY of EDMONDS, a municipal corporation of the State of Washington (the "Recipient") (individually "Party" and collectively "Parties"). E as as RECITALS a as A. The opioid epidemic is a public health, safety and economic crisis impacting all x communities within Snohomish County and resulting in a significant loss of life to residents of ° M Snohomish County; and ? B. In exchange for data regarding opioid overdoses occurring within Snohomish County, the County currently provides naloxone to partner jurisdictions that respond within Snohomish County to opioid overdoses; and C. Snohomish County uses opioid overdose data to track areas of high demand for naloxone in order to shift naloxone resources to the areas of highest demand as those areas change over time; and D. The Recipient responds to emergency calls within its jurisdiction, including calls related to opioid overdoses and has a need for naloxone as well as an ability to collect data related to overdoses; and E. The Parties recognize the public health, safety, and welfare benefits of promoting wider availability of naloxone within Snohomish County; and F. The Parties further recognize that a significant number of naloxone doses distributed to partner jurisdictions go unused and can be redistributed to organizations in frequent contact with opioid users at risk of overdose; and G. The Parties wish to enter into an agreement under which in exchange for overdose data, the County will provide the Recipient with naloxone, which may include extra doses to be left behind with opioid users whom the Recipient encounters, and with the further agreement that unused doses will be returned to the County for redistribution; AGREEMENT NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Recipient agree as follows: 1. Naloxone Distribution. AGREEMENTFOR NALOXONE DISTRIBUTION Packet Pg. 204 8.6.a In exchange for the data described in Section 5 below, the County will provide naloxone to the Recipient as available and in the County's sole discretion based on the County's analysis of opioid overdose data trends showing high need areas. The County acknowledges and agrees that Recipient may, in its sole discretion, leave behind additional naloxone doses to active opioid users at risk of future overdose, or to friends and family on the scene. The Parties acknowledge and agree that the County is providing naloxone as -is, without express or implied warranty of any kind, including as to fitness, effectiveness and safety. The Recipient is not relying upon any oral or written representations by the County outside of this Agreement. Any use of the naloxone by the Recipient is 4) at the Recipient's sole risk. The Recipient acknowledges and agrees that naloxone may not be as a effective if improperly stored. To that end, the Recipient will store all naloxone at between 59°F to 77°F. Naloxone nasal spray may be stored for short periods up to 104°F. The Recipient will not x store naloxone nasal spray in a car on hot days. The Recipient will not freeze or leave naloxone C nasal spray in a car during the winter. 2. Effective Date and Duration. This Agreement shall take effect upon full execution by the Parties. This Agreement shall remain in effect through midnight December 31, 2026, unless earlier terminated pursuant to the provisions of Section 8 below, and the term of this Agreement may be extended or renewed for up to one (1) additional three (3) year term, upon written notice from the County to the Recipient in the County's sole discretion, PROVIDED, HOWEVER, that each Party's obligations after December 31, 2023, are contingent upon local legislative appropriation of necessary funds for this specific purpose in accordance with applicable law. 3. Naloxone Liaison. The Recipient will identify an employee to serve as the Recipient's Naloxone Liaison. The Naloxone Liaison will perform the following duties: 3.1 Overdose Data Tracking. The County actively gathers data regarding opioid overdoses throughout Snohomish County in order to identify high -need areas and shift naloxone resources towards those areas. To that end, the Naloxone Liaison will track when naloxone doses have been administered to reverse an opioid overdose regardless of whether County provided naloxone was used. For each such overdose incident, the Naloxone Liaison will track the following de -identified data on a County -provided form: (a) the name of the employee who administered the naloxone, (b) the date of administration, (c) the incident number, as assigned by the Recipient, (d) the number of doses used in the incident, (e) if the administration of naloxone resulted in a reversal of an overdose, and (f) the gender, age, and race/ethnicity, if known, of the person to whom naloxone was administered. The Naloxone Liaison will deliver the completed data tracking form to the County no later than one week after the overdose occurred. 3.2 Naloxone Distribution Tracking. The Naloxone Liaison will distribute naloxone received from the County to the Recipient's employees, including distribution to new employees. The Naloxone Liaison will also collect naloxone from employees that separate from employment with the Recipient for redistribution to other employees subject to Section 6 below. The Naloxone Liaison will maintain a current roster of all employees carrying naloxone, the dose number AGREEMENTFOR NALOXONE DISTRIBUTION Packet Pg. 205 8.6.a assigned to each employee, its expiration date and its lot number, including any updates for replacement doses after a dose is administered or expires. The roster may include the dose number, expiration date and lot number of reserve replacement kits yet to be assigned out. The Naloxone Liaison will provide the naloxone employee roster to the County on a quarterly basis even if no changes occurred from the previous reporting period. 3.3 Naloxone Training. The Naloxone Liaison will provide training to any of the Recipient's staff who receive naloxone doses on the proper administration of naloxone as well as the guidelines for gathering opioid overdose data. Upon request from the Naloxone Liaison, the County will provide the above -described training to Recipient's staff. 4. Return of Unused Naloxone. The Recipient agrees to return to the County any and all unused doses of naloxone when any such dose is within four months of its expiration date. The Recipient acknowledges and agrees that unexpired naloxone doses returned to the County may be redistributed into the community or to other agencies, in the County's sole discretion. 5. Hold Harmless and Indemnification. Each Party shall protect, defend, hold harmless and indemnify the other Party, its officers, elected officials, agents and employees, while acting within the scope of their employment as such, from and against any and all claims (including demands, suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever including attorney's fees) arising out of or in any way resulting from such Parry's own negligent acts, errors, or omissions or willful misconduct related to such Party's participation and obligations under this Agreement. Each Party agrees that its obligations under this subsection extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the industrial insurance act provisions of Title 51 RCW. Further, the Recipient agrees to protect, defend, hold harmless and indemnify the County, its officers, agents, employees, and elected officials from and against any and all claims, costs, causes of action, or lawsuits (including the cost of defense) arising out of or related to the provision of naloxone to the Recipient and that the County assumes no responsibility for training in the proper administration of naloxone or the efficacy, reliability or suitability of the naloxone as provided by the manufacturer or as to warranty of any kind, express or implied, including as to fitness, effectiveness and safety. By entering into this Agreement, the Recipient accepts the naloxone subject to this indemnity, disclaimer, and the terms and conditions of this Agreement. 6. Liability Related to City Ordinances, Policies, Rules and Regulations. In executing this Agreement, the County does not assume liability or responsibility for or in any way release the Recipient from any liability or responsibility which arises in whole or in part from the existence or effect of the Recipient's ordinances, policies, rules or regulations. If any AGREEMENTFOR NALOXONE DISTRIBUTION Packet Pg. 206 8.6.a cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such Recipient ordinance, policy, rule or regulation is at issue, the Recipient shall defend the same at its sole expense and, if judgment is entered or damages are awarded against the Recipient, the County, or both, the Recipient shall satisfy the same, including all chargeable costs and reasonable attorney's fees. 7. Compliance with Laws. a� E In the performance of its obligations under this Agreement, each Party shall comply with 4) all applicable federal, state, and local laws, rules and regulations. a as 8. Early Termination. 0 0 R Either Party may terminate this Agreement, with or without cause, upon sixty (60) days' ? written notice to the other Party. 9. Dispute Resolution. In the event differences between the parties should arise over the terms and conditions or the performance of this Agreement, the Parties shall use their best efforts to resolve those differences on an informal basis. If those differences cannot be resolved informally, the matter shall be referred for mediation to a mediator mutually selected by the Parties. If mediation is not successful, either of the Parties may institute legal action for specific performance of this Agreement or for damages. 10. Notices. All notices and other communications shall be in writing and shall be sufficient if given, and shall be deemed given, on the date on which the same has been mailed by certified mail, return receipt requested, postage prepaid, addressed as follows: If to the County: Snohomish County Health Department 3020 Rucker Avenue Everett, Washington 98201 Attention: If to the Recipient: City of Edmonds 250 5�' Ave. N. Edmonds, WA 98020 Attention: Edmonds Police Department The County or the Recipient may, by notice to the other given hereunder, designate any further or different addresses to which subsequent notices or other communications shall be sent. 11. Entire Agreement; Amendment. AGREEMENTFOR NALOXONE DISTRIBUTION Packet Pg. 207 8.6.a This Agreement constitutes the entire agreement between the Parties regarding the subject matter hereof, and supersedes any and all prior oral or written agreements between the Parties regarding the subject matter contained herein. This Agreement may not be modified or amended in any manner except by a written document executed with the same formalities as required for this Agreement and signed by the Parry against whom such modification is sought to be enforced. 12. Conflicts between Attachments and Text. Should any conflicts exist between any attached exhibit or schedule and the text or main body of this Agreement, the text or main body of this Agreement shall prevail. 13. Governing Law and Venue. This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. The venue of any action arising out of this Agreement shall be in the Superior Court of the State of Washington, in and for Snohomish County. In the event that a lawsuit is instituted to enforce any provision of this Agreement, the prevailing Parry shall be entitled to recover all costs of such a lawsuit, including reasonable attorney's fees. 14. Interpretation. This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either of the Parties hereto. The captions and headings in this Agreement are used only for convenience and are not intended to affect the interpretation of the provisions of this Agreement. This Agreement shall be construed so that wherever applicable the use of the singular number shall include the plural number, and vice versa, and the use of any gender shall be applicable to all genders. 15. Severability. If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. 16. No Waiver. Failure by either Party at any time to require performance by the other Party under this Agreement or to claim a breach of any provision of this Agreement shall not be construed as affecting any subsequent breach hereof or the right to require performance or affect the ability to claim a breach with respect hereto. 17. No Assignment. a� E a) 9 a as c 0 x 0 M z AGREEMENTFOR NALOXONE DISTRIBUTION Packet Pg. 208 8.6.a This Agreement shall not be assigned, either in whole or in part, by either Parry without the express written consent of the other Party, which may be granted or withheld in such Party's sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a default under this Agreement. 18. Warranty of Authority. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the Party for whom he or she purports to sign this Agreement. 19. No Third Party Beneficiaries. This Agreement and each and every provision hereof is for the sole benefit of the City and the County. No other persons or Parties shall be deemed to have any rights in, under or to this Agreement. 20. Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written. COUNTY: RECIPIENT: Snohomish County, a political subdivision City of Edmonds, a municipal corporation of the State of Washington of the State of Washington Name: Title: Approved as to insurance and indemnification provisions: Risk Management Approved as to Form: Deputy Prosecuting Attorney LOW Name: Mike Rosen Title: Mayor Approved as to Form: Recipient Attorney AGREEMENTFOR NALOXONE DISTRIBUTION Packet Pg. 209 8.6.a d E a) 9 L a� Q d c 0 x 0 R z c 0 N m c w i �a �L _ 0 v :.i 0 Q L O W E _ d E 4) p L co R E L 0 d _ 0 x 0 m z a� E _ Q AGREEMENTFOR NALOXONE DISTRIBUTION Packet Pg. 210 8.7 City Council Agenda Item Meeting Date: 01/16/2024 Proposed listing of 820 Main Street on the Edmonds' Register of Historic Places Staff Lead: Amber Brokenshire Department: Planning & Development Preparer: Amber Brokenshire Background/History The Historic Preservation Commission held public hearing on August 10, 2023 and forwarded a recommendation to the City Council to list the house at 820 Main Street on the Edmonds' Register of Historic Places. Staff Recommendation Accept the Historic Preservation Commission's recommendation to place 820 Main Street on the Edmonds Register of Historic Places. Narrative Historic Preservation Committee held a public hearing on August 10, 2023. The item was reviewed by the Council Planning Committee on January 9, 2023 and was approved for the consent agenda. Pursuant to ECDC 20.45.010, a property may be designated for the inclusion in the Edmonds Register of Historic Places if it is significantly associated with the history, architecture, archaeology, engineering, or cultural heritage of the community; if it has integrity; is at least 50 years old, or is of lesser age and has exceptional importance. In addition to these three criteria, a property must also fall into at least one category detailed in ECDC 20.45.010.A -.K. Attachments: Draft Ordinance 820Main PLN2023-0045 Packet Pg. 211 8.7.a ORDINANCE NO. AN ORDINANCE DESIGNATING THE EXTERIOR OF THE RESIDENCE LOCATED AT 820 MAIN STREET, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE PLANNING AND DEVELOPMENT DIRECTOR OR THEIR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Edmonds Historic Preservation Commission held a public hearing on August 10, 2023, to consider the eligibility of the residence at 820 Main Street, Edmonds, Washington for listing on the Edmonds Register of Historic Places; and WHEREAS, after consideration of the staff recommendation the Historic Preservation Commission unanimously voted to recommend to the City Council that the residence be listed on the Edmonds Register of Historic Places; and and WHEREAS, the owner(s) have given their written consent for such designation; WHEREAS, the City Council has received the recommendation of the Historic Preservation Commission regarding the features of the site which contribute to its designation and finds that the application meets the criteria of the ordinance as contained in Chapter 20.45 of the ECDC, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: -1- Packet Pg. 212 8.7.a Section 1. The residence located at 820 Main Street, Edmonds, Washington 98020, is hereby approved for designation to the Edmonds Historic Register. The exterior of the building is hereby designated as significant. Section 2. The Planning and Development Director, or their designee, is hereby authorized to designate the listed site on the Edmonds zoning map with an "HR" designation. This designation does not change or modify the underlying zone classification. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR MIKE ROSEN -2- Packet Pg. 213 8.7.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2024, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE DESIGNATING THE EXTERIOR OF THE RESIDENCE LOCATED AT 820 MAIN STREET, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE DEVELOPMENT SERVICES DIRECTOR OR HIS DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2024. CITY CLERK, SCOTT PASSEY -3- Packet Pg. 214 8.8 City Council Agenda Item Meeting Date: 01/16/2024 Proposed listing of 820 Maple Street on the Edmonds' Register of Historic Places Staff Lead: Amber Brokenshire Department: Planning & Development Preparer: Amber Brokenshire Background/History The Historic Preservation Commission held public hearing on November 9, 2023 and forwarded a recommendation to the City Council to list the Dr. Palmer house at 820 Maple Street on the Edmonds' Register of Historic Places. Staff Recommendation Accept the Historic Preservation Commission's recommendation to place 820 Maple Street on the Edmonds Register of Historic Places. Narrative Historic Preservation Committee held a public hearing on November 9, 2023. The item was reviewed by the Council Planning Committee on January 9, 2023 and was approved for the consent agenda. The Dr. Palmer House, located at 820 Maple Street was constructed in 1895 and is significant for its mostly intact representation of the Queen Anne style from the late 19t" Century. The house is also significant for its original owner, Dr. Palmer, an Edmonds dentist who built the house and resided there until 1922. Pursuant to ECDC 20.45.010, a property may be designated for the inclusion in the Edmonds Register of Historic Places if it is significantly associated with the history, architecture, archaeology, engineering, or cultural heritage of the community; if it has integrity; is at least 50 years old, or is of lesser age and has exceptional importance. In addition to these three criteria, a property must also fall into at least one category detailed in ECDC 20.45.010.A -.K. Attachments: D raft_Ord i na nce_820M a ple_PLN 2023-0062 Packet Pg. 215 8.8.a ORDINANCE NO. AN ORDINANCE DESIGNATING THE EXTERIOR OF THE RESIDENCE KNOWN AS THE PALMER HOUSE LOCATED AT 820 MAPLE STREET, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE PLANNING AND DEVELOPMENT DIRECTOR OR THEIR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Edmonds Historic Preservation Commission held a public hearing on November 9, 2023, to consider the eligibility of the Palmer House located at 820 Maple Street, Edmonds, Washington for listing on the Edmonds Register of Historic Places; and WHEREAS, after consideration of the staff recommendation the Historic Preservation Commission unanimously voted to recommend to the City Council that the residence be listed on the Edmonds Register of Historic Places; and and WHEREAS, the owner(s) have given their written consent for such designation; WHEREAS, the City Council has received the recommendation of the Historic Preservation Commission regarding the features of the site which contribute to its designation and finds that the application meets the criteria of the ordinance as contained in Chapter 20.45 of the ECDC, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: -1- Packet Pg. 216 8.8.a Section 1. The residence located at 820 Maple Street, Edmonds, Washington 98020, is hereby approved for designation to the Edmonds Historic Register. The exterior of the building is hereby designated as significant. Section 2. The Planning and Development Director, or their designee, is hereby authorized to designate the listed site on the Edmonds zoning map with an "HR" designation. This designation does not change or modify the underlying zone classification. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR MIKE ROSEN -2- Packet Pg. 217 8.8.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2024, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE DESIGNATING THE EXTERIOR OF THE RESIDENCE KNOWN AS THE PALMER HOUSE LOCATED AT 820 MAPLE STREET, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE PLANNING AND DEVELOPMENT DIRECTOR OR THEIR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2024. CITY CLERK, SCOTT PASSEY -3- Packet Pg. 218 8.9 City Council Agenda Item Meeting Date: 01/16/2024 Proposed listing of 116 - 4th Ave N on the Edmonds' Register of Historic Places Staff Lead: Amber Brokenshire Department: Planning & Development Preparer: Amber Brokenshire Background/History The Historic Preservation Commission held public hearing on December 14, 2023 and forwarded a recommendation to the City Council to list the Beeson House at 116 4th Ave N on the Edmonds' Register of Historic Places. Staff Recommendation Accept the Historic Preservation Commission's recommendation to place 116 4th Ave N on the Edmonds Register of Historic Places. Narrative Historic Preservation Committee held a public hearing on December 14, 2023. The item was reviewed by the Council Planning Committee on January 9, 2023 and was approved for the consent agenda. The Beeson House, located at 116 - 4th Avenue North was constructed in 1902 and is significant for its association with F.R. Beeson who constructed the towns largest concrete building at the time (4th and Main Streets). F.R. Beeson was also active in civic affairs, serving as mayor from 1918-1923, a member of City Council and Chamber of Commerce. The house is an example of early 20th century vernacular architecture. Pursuant to ECDC 20.45.010, a property may be designated for the inclusion in the Edmonds Register of Historic Places if it is significantly associated with the history, architecture, archaeology, engineering, or cultural heritage of the community; if it has integrity; is at least 50 years old, or is of lesser age and has exceptional importance. In addition to these three criteria, a property must also fall into at least one category detailed in ECDC 20.45.010.A -.K. Attachments: Draft Ordinance 116-4thAveN PLN2023-0063 Packet Pg. 219 8.9.a ORDINANCE NO. AN ORDINANCE DESIGNATING THE EXTERIOR OF THE RESIDENCE KNOWN AS THE BEESON HOUSE LOCATED AT 116 — 4TH AVENUE NORTH, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE PLANNING AND DEVELOPMENT DIRECTOR OR THEIR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Edmonds Historic Preservation Commission held a public hearing on December 14, 2023, to consider the eligibility of the Beeson House located at 116 — 4th Avenue North, Edmonds, Washington for listing on the Edmonds Register of Historic Places; and WHEREAS, after consideration of the staff recommendation the Historic Preservation Commission unanimously voted to recommend to the City Council that the residence be listed on the Edmonds Register of Historic Places; and and WHEREAS, the owner(s) have given their written consent for such designation; WHEREAS, the City Council has received the recommendation of the Historic Preservation Commission regarding the features of the site which contribute to its designation and finds that the application meets the criteria of the ordinance as contained in Chapter 20.45 of the ECDC, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: -1- Packet Pg. 220 8.9.a Section 1. The residence located at 116 — 41h Avenue North, Edmonds, Washington 98020, is hereby approved for designation to the Edmonds Historic Register. The exterior of the building is hereby designated as significant. Section 2. The Planning and Development Director, or their designee, is hereby authorized to designate the listed site on the Edmonds zoning map with an "HR" designation. This designation does not change or modify the underlying zone classification. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR MIKE ROSEN -2- Packet Pg. 221 8.9.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2024, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE DESIGNATING THE EXTERIOR OF THE RESIDENCE KNOWN AS THE BEESON HOUSE LOCATED AT 116 — 4TH AVENUE NORTH, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE PLANNING AND DEVELOPMENT DIRECTOR OR THEIR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2024. CITY CLERK, SCOTT PASSEY -3- Packet Pg. 222 8.10 City Council Agenda Item Meeting Date: 01/16/2024 Proposed listing of 100 - 5th Ave N on the Edmonds' Register of Historic Places Staff Lead: Amber Brokenshire Department: Planning & Development Preparer: Amber Brokenshire Background/History The Historic Preservation Commission held public hearing on December 14, 2023 and forwarded a recommendation to the City Council to list the Schneider Building at 100 - 5th Ave N on the Edmonds' Register of Historic Places. Staff Recommendation Accept the Historic Preservation Commission's recommendation to place 100 - 5th Ave N on the Edmonds Register of Historic Places. Narrative Historic Preservation Committee held a public hearing on December 14, 2023. The item was reviewed by the Council Planning Committee on January 9, 2023 and was approved for the consent agenda. The Schneider Building, located at 100 - 51" Avenue North was constructed in 1925 and is significant for its early association with early commercial development within Edmonds. The building was the home of the Skaggs United Grocery before merging with Safeway to become Skaggs Safeway. The building was also home to Edmonds' first post office. Pursuant to ECDC 20.45.010, a property may be designated for the inclusion in the Edmonds Register of Historic Places if it is significantly associated with the history, architecture, archaeology, engineering, or cultural heritage of the community; if it has integrity; is at least 50 years old, or is of lesser age and has exceptional importance. In addition to these three criteria, a property must also fall into at least one category detailed in ECDC 20.45.010.A -.K. Attachments: Draft Ordinance 100-SthAveN PLN2023-0064 Packet Pg. 223 8.10.a ORDINANCE NO. AN ORDINANCE DESIGNATING THE EXTERIOR OF THE SCHNEIDER BUILDING LOCATED AT 100 — 5TH AVENUE NORTH, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE PLANNING AND DEVELOPMENT DIRECTOR OR THEIR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Edmonds Historic Preservation Commission held a public hearing on December 14, 2023, to consider the eligibility of the Schneider Building located at 100 — 51h Avenue North, Edmonds, Washington for listing on the Edmonds Register of Historic Places; and WHEREAS, after consideration of the staff recommendation the Historic Preservation Commission unanimously voted to recommend to the City Council that the residence be listed on the Edmonds Register of Historic Places; and and WHEREAS, the owner(s) have given their written consent for such designation; WHEREAS, the City Council has received the recommendation of the Historic Preservation Commission regarding the features of the site which contribute to its designation and finds that the application meets the criteria of the ordinance as contained in Chapter 20.45 of the ECDC, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: -1- Packet Pg. 224 8.10.a Section 1. The building located at 100 — 5th Avenue North, Edmonds, Washington 98020, known as the Schneider Building, is hereby approved for designation to the Edmonds Historic Register. The exterior of the building is hereby designated as significant. Section 2. The Planning and Development Director, or their designee, is hereby authorized to designate the listed site on the Edmonds zoning map with an "HR" designation. This designation does not change or modify the underlying zone classification. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR MIKE ROSEN -2- Packet Pg. 225 8.10.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2024, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE DESIGNATING THE EXTERIOR OF THE SCHNEIDER BUILDING LOCATED AT 100 — 5TH AVENUE NORTH, EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE PLANNING AND DEVELOPMENT DIRECTOR OR THEIR DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR" DESIGNATION, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2024. CITY CLERK, SCOTT PASSEY -3- Packet Pg. 226 8.11 City Council Agenda Item Meeting Date: 01/16/2024 Frances Anderson Center Building Use Agreements Staff Lead: Shannon Burley Department: Parks, Recreation & Human Services Preparer: Shannon Burley Background/History The Frances Anderson Center is home to six tenants. Each of the six tenants run organizations that are considered community partners as they provide programming that is typically found in a community center and expands the available programming for the Edmonds community. The six organizations are: 1. Edmonds Arts Festival Museum - leased art gallery space near the entrance and storage space in the lower level (the storage supports the Arts Festival held annually at the Frances Anderson Center). 2. Edmonds Montessori - providing half day preschool 3. Main Street Kids Day Care - providing full day childcare for non -school age children 4. Olympic Ballet - ballet school and classes 5. Sculptor's Workshop - leased space for pottery activities 6. Sno-King Youth Club - leased office space and storage for a non-profit providing youth recreational sport programs for Edmonds The building use agreements (leases) at the Frances Anderson Center have various term lengths ranging from 3 - 5 years. The payment terms for each agreement includes an annual increase based on inflation. In 2024 payments will increase 4.6% consistent with the Seattle -Tacoma -Bellevue inflation index. In 2023 the increase was 10.1% . Payments include Leasehold Tax unless the tenant qualifies for an exemption. The city has annual lease agreements for spaces outside of the Frances Anderson Center such as the Waterfront Center Ground Lease ($10); Boys and Girls Club ($1) and Historical Society / Museum ($1). These agreements are not included as they each have lease agreements that do not require renewal at this time. These agreements were reviewed in the Parks and Public Works Committee Meeting on January 9, 2024 and were recommended to be placed on this Consent agenda by the Committee. Staff Recommendation Approve the attached Building Use Agreements which will authorize the Mayor to sign them. Narrative Packet Pg. 227 8.11 There are four Frances Anderson Center Tenants with building use agreements that expired December 31, 2023 the proposed future terms are: a. Edmonds Arts Festival Foundation - 5 year lease; expires 2028 - $715.80 per month b. Edmonds Montessori - 5 year lease; expires 2028 - $2,784.83 per month c. Sculptor's Workshop - 3 year lease; expires 2026 - $2,674.83 per month d. Sno-King Youth Club - 3 year lease; expires 2026 - $2,080.00 per month The Olympic Ballet and Main Street Kids leases did not expire in 2023, but the lease payment increase requires Council approval. All proposed agreements have been reviewed and approved by the City Attorney. Attachments: EAFF 2024 Building Use Agreement Montessori 2024 Building Use Agreement 2024 Sculptors Workshop Building Use Agreement SnoKing 2024 Building Use Agreement Packet Pg. 228 8.11.a f 1)C. 1 $yv CITY OF EDMONDS 700 MAIN ST I EDMONDS, WA 98020 1425.771.0230 1 FAX 425.771.0253 PARKS, RECREATION & HUMAN SERVICES DEPARTMENT BUILDING USE AGREEMENT MIKE ROSEN MAYOR THIS AGREEMENT, made this day of January 2024, by and between the CITY OF EDMONDS, a non -charter optional municipal code city organized under the laws of the State of Washington, as Lessor, and EDMONDS ARTS FESTIVAL FOUNDATION as Lessee. 1. The Lessor does hereby lease to the Lessee, and the Lessee does hereby lease from the Lessor, parts of certain premises situated in the City of Edmonds, County of Snohomish, State of Washington, generally known as the Frances E. Anderson Cultural and Leisure Center, located at 700 Main Street, Edmonds, and described as follows: Room 203 - 246 sq. ft. Room 125 - 325.5 sq. ft. 2. DECLARATION: The Lessor hereby declares its determination that parts of the subject property are not presently required for City recreation purposes. Upon a determination by the Director of Parks and Recreation, or other official designated by the Director or the Mayor, that subject premises may become necessary for City recreation purposes, this Lease shall be terminable unilaterally by the City of Edmonds ninety (90) days after the notification of the Lessee as provided in paragraph 19. Upon determination by Lessee that subject premises will no longer be needed, the Lessee will send a written notification to the City of Edmonds ninety (90) days prior to vacating the premises. Nothing herein shall limit the right of the City to terminate this Lease for breach of any term of this Lease. 3. PURPOSES: The subject property is to be used for an art gallery and storage. No other business or activities shall be undertaken on the premises without the written consent of the Lessor. Lessee may not use hallways for storage or for a meeting area unless the space is leased. 4. TERM: This Lease shall be for an initial term commencing on January 1, 2024 and ending on December 31, 2028. It may be renewed at the sole discretion of the Lessor for future annual terms, upon determination by the Lessor that the premises will not be required for City recreation purposes during the ensuing year. Said determination to renew shall be made on or before November I of the preceding year of the Lease; failure to provide written notice of renewal shall terminate the lease on December 31, 2028 or December 31 of any annual renewal term thereafter. 5. FEES AND FEE PAYMENTS: Lessee covenants and agrees to pay the Lessor a total fee of $715.80 per month for 2024. Said fee is broken down as follows: (1) 571.5 sq. ft. at $1.20/sq. ft. = $685.80 (2) $-00- for state leasehold property tax (see item 6 below) (3) $30.00 for power and heat (see item 7 below) (4) $-00- per month for water service (see item 7 below) • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 229 8.11.a Fees for 2025, 2026, 2027, 2028 and any annual renewal term thereafter shall be adjusted on an annual basis. Such fees shall increase by one hundred percent (100%) of that percentage increase set forth in the All Urban Consumers Index (CPI-U) (1982-1984=100) for the Seattle -Tacoma -Bellevue area for the period from June to June, as is specified by the Bureau of Labor Statistics, United States Department of Labor. All payments shall be paid at the office of the Edmonds City Treasurer, 121 51h Avenue N, Edmonds, Washington, 98020. If any monthly payment is not received on or before the tenth day of each month, a late payment fee of $10.74 shall be assessed and then immediately due and payable by the Lessee. This late payment fee is based upon the cost of comparable short-term borrowing by the Lessee and may be adjusted annually. 6. LEASEHOLD PROPERTY TAX: Lessee is liable for the state leasehold property tax unless the Lessee is exempt pursuant to Chapter 82.29A RCW and has filed the necessary exemption form with the Lessor's Finance Division. 7. UTILITIES: A flat rate of $30.00 per month will be charged for providing power and heat for 2024. This utility fee may be adjusted annually. Water service is not provided. In the event the Lessee orders any other public utilities which shall be used in or charged against the leased premises, Lessee shall pay the same during the full term of the Lease. 8. MAINTENANCE AND REPAIRS: The Lessor will maintain the premises in good repair for the term of the lease, provided the Lessee notifies Lessor of any such needed repairs. Leased space shall be maintained in a clean, neat, sanitary, and safe condition. The Lessee agrees to provide for its own day-to-day cleaning and general upkeep. Lessee agrees that the Lessor shall have access to the premises for purposes of inspection at reasonable hours during the term of this Lease, including renewals. The Lessee agrees that it will quit and surrender the premises without demand or notice at the end of the term, or renewal thereof, and leave the same in a neat and clean condition and will deliver all keys belonging to the premises to the Lessor. 9. RESPONSIBILITIES: Lessee's Negligence: Lessor or Lessor's agents shall not be liable for any damage or injuries either to persons or property, sustained by the Lessee, its employees, agents, or third persons by reason of the negligent act of the Lessee, its agents, employees, or invitees, nor shall Lessor be liable for loss of any property kept on the premises. 10. INSURANCE: The Lessee shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Lessee's operation and use of the subject premises. Lessee's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Lessee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Lessee shall obtain insurance of the types described below: • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 230 8.11.a A. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The City shall be named as an insured on Lessee's Commercial General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. B. Property insurance shall be written on an all-risk basis. Property insurance shall be written covering the full value of Lessee's property and improvements with no coinsurance provisions. The Lessee's Commercial General Liability insurance policy or policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect to the Lessor. Any Insurance, self-insurance, or insurance pool coverage maintained by the Lessor shall be in excess of the Lessee's insurance and shall not contribute with it. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. At the time of execution of this Agreement, the Lessee shall furnish the Lessor with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Lessee. The Lessee shall provide the Lessor with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. Lessee and Lessor hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. Failure on the part of the Lessee to maintain the insurance as required shall constitute a material breach of lease, upon which the Lessor may, after giving five (5) business days' notice to the Lessee to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Lessor on demand. 11. LAWFUL USE: The Lessee covenants and agrees that the premises shall be at all times used in accordance with the laws of the State of Washington, the Edmonds City Code, and other appropriate and applicable governmental agencies, and in accordance with all the directions, rules, and regulations of health officers, fire marshals, building inspectors, or other appropriate officer, provided, however, Lessee shall assume no responsibility for structural code requirements or required modifications, if any. The governmental operations of the City of Edmonds will no longer purchase or provide single -use polystyrene or other plastic -based, non-compostable food service packaging or ware for any City -sponsored function providing food and/or beverages. Renters and officially recognized users of City owned buildings are strongly encouraged to comply with these restrictions. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 231 8.11.a 12. ALTERATIONS OR IMPROVEMENTS: The Lessee covenants and agrees that it will make no alterations or improvements to the leased premises, or to any of the furniture or equipment located on the premises subject to this Lease without the prior written consent of the Lessor. Lessor is not obligated to grant its consent. The Lessor shall be under no obligation to make additions or changes to the leased premises after the Lessee occupies the space. Changes and additions include, but are not limited to, painting, electrical or plumbing changes, additions or alterations to doors, windows, draperies, walls, floors and vents, locks (unless required for building security), or any other change unless Lessor determines it is required for health and/or safety. 13. SIGNS: The Lessor will order lettering for exterior and interior informational signs, with the Lessee listed as a tenant in the Anderson Center. The cost of the lettering will be paid by Lessee. All other signs must be approved in writing by the Lessor's Deputy Director or designee prior to being installed and be in keeping with the Anderson Center's sign policy. Lessee will not use exterior windows for permanent signs or displays without the written permission of the Lessor. 14. DISPLAYS: Lessee is authorized to display materials to advertise business in hallway display case, and other display boards in Anderson Center with the approval of the Lessor's Deputy Director or designee. 15. LIENS: Lessee agrees that under no circumstances will it permit any liens for work performed, materials furnished, or other obligations incurred by the Lessee. 16. ASSIGNMENT: Lessee shall not let or sublet the whole or any part of the subject premises, nor assign the Lease or any part thereof, and agrees and stipulates that a material consideration for the execution of this Lease is its personal acceptance of the Lease Agreement. 17. EXCLUSIVE USE: The Lessee covenants and agrees that it will not permit or tolerate the use of the subject premises by any group, organization, individual, or legal entity other than the reasonable and necessary use by the Lessee, its employees, or responsible adult participants and children duly enrolled in its authorized programs, without the prior written permission of the Lessor. 18. FIRE AND OTHER CASUALTY: In the event the premises are destroyed or damaged by fire, earthquake, or other casualty to such an extent as to render the same untenantable in whole or in a substantial part, the term of this Lease and the obligation to pay shall terminate, with rent prorated to the date of the loss. 19. NOTICES: All notices required by this Lease or breaches thereof shall be sent by certified or registered mail to the Lessor at Edmonds Parks, Recreation & Cultural Services Department, 700 Main Street, Edmonds, Washington, 98020, and all such notices to the Lessee shall be sent by registered or certified mail and addressed to the Lessee at P.O. Box 699, Edmonds, WA 98020, and delivery of all such notices shall be conclusively presumed to be effective upon posting of such in the United States mail, postage prepaid. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 232 8.11.a 20. DEFAULT AND REENTRY: If Lessee violates or defaults in any of the covenants and agreements contained herein, then the Lessor may immediately cancel the term of this Lease and reenter said premises. The Lessor shall be the sole distributor of keys and shall control the door locks. The keys may not be duplicated by the Lessee. Padlocks may not be added to any door. All keys shall be returned to Lessor upon termination of the Lease. If any key is not returned to Lessor, Lessee shall bear the costs for rekeying the premises and/or the Frances Anderson Center, as appropriate. 21. COSTS AND ATTORNEYS' FEES: In the event of a failure of the Lessee to perform any obligation created by this Lease, the Lessee agrees to pay all damages and costs necessarily incurred by the City, including reasonable attorneys' fees. 22. NON -WAIVER OF BREACH: The failure of a party to insist upon strict performance of any of the covenants and agreements of this Lease or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreement, but the same shall be and remain in full force and effect. 23. REMOVAL OF LESSEE'S PROPERTY: In the event of any entry in, or taking possession of, the leased premises as aforesaid, the Lessor shall have the right, but not the obligation, to remove from the leased premises all personal property located therein and may place the same in storage in a public warehouse at the expense and risk of the owners thereof. 24. HOLD HARMLESS: Lessee agrees to indemnify, defend, and hold Lessor, its officers, officials, employees and volunteers harmless from any and all claims, suits, actions or liabilities for bodily injury or death or property damage suffered or alleged to be suffered by Lessee, its agents, employees, invitees or other third parties upon or about the leased premises or in any way arising out of or in connection with the Lessee's use of the leased premises, regardless of any negligence of the Lessor or Lessee. The intent of this paragraph is to have Lessee act an insurer as to Lessor. 25. EDMONDS ARTS FESTIVAL ANNUAL PREVIEW PARTY: The Lessee agrees to cease use of the leased premises and vacate the Anderson Center no later than 5:00 PM on the day of the annual Arts Festival evening event to enable the Edmonds Arts Festival to exercise sole control of the Anderson Center premises that night. 26. HOURS OF OPERATION: Lessee agrees that the hours of operation of the Anderson Center shall be determined by Edmonds Parks, Recreation and Human Services Department. Hours of operation are 8:30am-8:30pm, Monday -Friday; and Saturday, 9:00am-2:00pm. Lessor reserves the right to amend these hours at any time and to determine days when the building will be closed. Any use of the leased area at times other than the current hours of operation must be approved in writing by the Lessor. Any use of the Anderson Center facilities other than leased space will require Lessee to make prior written arrangements with Lessor and pay current rental rates. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 233 8.11.a 27. PREMISES AVAILABILITY: The parties agree that in the event the Lessor determines, in its sole discretion, to temporarily close the leased premises to the public for reasons related to public health and safety (e.g., a natural event, such as an earthquake or tornado; a pandemic or other public health risk; a plumbing, heating or other building malfunction; or other similar occurrence), and that closure renders the Lessee unable to conduct business at the leased premises, the Lessor may, at the discretion of the Department Director (or designee), suspend and/or modify the fees and/or utility payments set forth in Sections 5 and 7 above. LESSOR: CITY OF EDMONDS Mike Rosen, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney LESSEE: EDMONDS ARTS FESTIVAL FOUNDATION Kirsten Paust, President • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 234 8.11.b f 1)C. 1 $yv CITY OF EDMONDS 700 MAIN ST I EDMONDS, WA 98020 1425.771.0230 1 FAX 425.771.0253 PARKS, RECREATION & HUMAN SERVICES DEPARTMENT BUILDING USE AGREEMENT MIKE ROSEN MAYOR THIS AGREEMENT, made this day of January 2024, by and between the CITY OF EDMONDS, a non -charter optional municipal code city organized under the laws of the State of Washington, as Lessor, and EDMONDS MONTESSORI LLC as Lessee. 1. The Lessor does hereby lease to the Lessee, and the Lessee does hereby lease from the Lessor, parts of certain premises situated in the City of Edmonds, County of Snohomish, State of Washington, generally known as the Frances E. Anderson Cultural and Leisure Center, located at 700 Main Street, Edmonds, and described as follows: Room 126 -1,024 sq. ft. Room 121 - 992 sq. ft. 2. DECLARATION: The Lessor hereby declares its determination that parts of the subject property are not presently required for City recreation purposes. Upon a determination by the Director of Parks and Recreation, or other official designated by the Director or the Mayor, that subject premises may become necessary for City recreation purposes, this Lease shall be terminable unilaterally by the City of Edmonds ninety (90) days after the notification of the Lessee as provided in paragraph 19. Upon determination by Lessee that subject premises will no longer be needed, the Lessee will send a written notification to the City of Edmonds ninety (90) days prior to vacating the premises. Nothing herein shall limit the right of the City to terminate this Lease for breach of any term of this Lease. 3. PURPOSES: The subject property is to be used for preschool instruction and after -school child care. No other business or activities shall be undertaken on the premises without the written consent of the Lessor. Lessee may not use hallways for storage or for a meeting area unless the space is leased. 4. TERM: This Lease shall be for an initial term commencing on January 1, 2024 and ending on December 31, 2028. It may be renewed at the sole discretion of the Lessor for future annual terms, upon determination by the Lessor that the premises will not be required for City recreation purposes during the ensuing year. Said determination to renew shall be made on or before November I of the preceding year of the Lease; failure to provide written notice of renewal shall terminate the lease on December 31, 2028 or December 31 of any annual renewal term thereafter. 5. FEES AND FEE PAYMENTS: Lessee covenants and agrees to pay the Lessor a total fee of $2,784.83 per month for 2021. Said fee is broken down as follows: (1) 2,016 sq. ft. at $1.20/sq. ft. = $2,419.20 (2) $310.63 for state leasehold property tax (see item 6 below) (3) $30.00 for power and heat (see item 7 below) (4) $25.00 for water service (see item 7 below) • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 235 8.11.b Fees for 2025, 2026, 2027, 2028 and any annual renewal term thereafter shall be adjusted on an annual basis. Such fees shall increase by one hundred percent (100%) of that percentage increase set forth in the All Urban Consumers Index (CPI-U) (1982-1984=100) for the Seattle -Tacoma -Bellevue area for the period from June to June, as is specified by the Bureau of Labor Statistics, United States Department of Labor. All payments shall be paid at the office of the Edmonds City Treasurer, 121 5th Avenue N, Edmonds, Washington, 98020. If any monthly payment is not received on or before the tenth day of each month, a late payment fee of $41.77 shall be assessed and then immediately due and payable by the Lessee. This late payment fee is based upon the cost of comparable short-term borrowing by the Lessee and may be adjusted annually. 6. LEASEHOLD PROPERTY TAX: Lessee is liable for the state leasehold property tax unless the Lessee is exempt pursuant to Chapter 82.29A RCW and has filed the necessary exemption form with the Lessor's Finance Division. 7. UTILITIES: For 2024, a flat rate of $30.00 per month will be charged for providing power and heat, and a flat rate of $25.00 per month will be charged for providing leased spaces with water. These fees may be adjusted annually. In the event the Lessee orders any other public utilities which shall be used in or charged against the leased premises, Lessee shall pay the same during the full term of the Lease. 8. MAINTENANCE AND REPAIRS: The Lessor will maintain the premises in good repair for the term of the lease, provided the Lessee notifies Lessor of any such needed repairs. Leased space shall be maintained in a clean, neat, sanitary, and safe condition. The Lessee agrees to provide for its own day-to-day cleaning and general upkeep. Lessee agrees that the Lessor shall have access to the premises for purposes of inspection at reasonable hours during the term of this Lease, including renewals. The Lessee agrees that it will quit and surrender the premises without demand or notice at the end of the term, or renewal thereof, and leave the same in a neat and clean condition and will deliver all keys belonging to the premises to the Lessor. 9. RESPONSIBILITIES: Lessee's Negligence: Lessor or Lessor's agents shall not be liable for any damage or injuries either to persons or property, sustained by the Lessee, its employees, agents, or third persons by reason of the negligent act of the Lessee, its agents, employees, or invitees, nor shall Lessor be liable for loss of any property kept on the premises. 10. INSURANCE: The Lessee shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Lessee's operation and use of the subject premises. Lessee's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Lessee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Lessee shall obtain insurance of the types described below: • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 236 8.11.b A. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The City shall be named as an insured on Lessee's Commercial General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. B. Property insurance shall be written on an all-risk basis. Property insurance shall be written covering the full value of Lessee's property and improvements with no coinsurance provisions. The Lessee's Commercial General Liability insurance policy or policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect to the Lessor. Any Insurance, self-insurance, or insurance pool coverage maintained by the Lessor shall be in excess of the Lessee's insurance and shall not contribute with it. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. At the time of execution of this Agreement, the Lessee shall furnish the Lessor with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Lessee. The Lessee shall provide the Lessor with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. Lessee and Lessor hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. Failure on the part of the Lessee to maintain the insurance as required shall constitute a material breach of lease, upon which the Lessor may, after giving five (5) business days' notice to the Lessee to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Lessor on demand. 11. LAWFUL USE: The Lessee covenants and agrees that the premises shall be at all times used in accordance with the laws of the State of Washington, the Edmonds City Code, and other appropriate and applicable governmental agencies, and in accordance with all the directions, rules, and regulations of health officers, fire marshals, building inspectors, or other appropriate officer, provided, however, Lessee shall assume no responsibility for structural code requirements or required modifications, if any. The governmental operations of the City of Edmonds will no longer purchase or provide single -use polystyrene or other plastic -based, non-compostable food service packaging or ware for any City -sponsored function providing food and/or beverages. Renters and officially recognized users of City owned buildings are strongly encouraged to comply with these restrictions. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 237 8.11.b 12. ALTERATIONS OR IMPROVEMENTS: The Lessee covenants and agrees that it will make no alterations or improvements to the leased premises, or to any of the furniture or equipment located on the premises subject to this Lease without the prior written consent of the Lessor. Lessor is not obligated to grant its consent. The Lessor shall be under no obligation to make additions or changes to the leased premises after the Lessee occupies the space. Changes and additions include, but are not limited to, painting, electrical or plumbing changes, additions or alterations to doors, windows, draperies, walls, floors and vents, locks (unless required for building security), or any other change unless Lessor determines it is required for health and/or safety. 13. SIGNS: The Lessor will order lettering for exterior and interior informational signs, with the Lessee listed as a tenant in the Anderson Center. The cost of the lettering will be paid by Lessee. All other signs must be approved in writing by the Lessor's Deputy Director or designee prior to being installed and be in keeping with the Anderson Center's sign policy. Lessee will not use exterior windows for permanent signs or displays without the written permission of the Lessor. 14. DISPLAYS: Lessee is authorized to display materials to advertise business in hallway display case, and other display boards in Anderson Center with the approval of the Lessor's Deputy Director or designee. 15. LIENS: Lessee agrees that under no circumstances will it permit any liens for work performed, materials furnished, or other obligations incurred by the Lessee. 16. ASSIGNMENT: Lessee shall not let or sublet the whole or any part of the subject premises, nor assign the Lease or any part thereof, and agrees and stipulates that a material consideration for the execution of this Lease is its personal acceptance of the Lease Agreement. 17. EXCLUSIVE USE: The Lessee covenants and agrees that it will not permit or tolerate the use of the subject premises by any group, organization, individual, or legal entity other than the reasonable and necessary use by the Lessee, its employees, or responsible adult participants and children duly enrolled in its authorized programs, without the prior written permission of the Lessor. 18. FIRE AND OTHER CASUALTY: In the event the premises are destroyed or damaged by fire, earthquake, or other casualty to such an extent as to render the same untenantable in whole or in a substantial part, the term of this Lease and the obligation to pay shall terminate, with rent prorated to the date of the loss. 19. NOTICES: All notices required by this Lease or breaches thereof shall be sent by certified or registered mail to the Lessor at Edmonds Parks, Recreation & Human Services Department, 700 Main Street, Edmonds, Washington, 98020, and all such notices to the Lessee shall be sent by registered or certified mail and addressed to the Lessee at 700 Main Street, Edmonds, Washington, 98020, and delivery of all such notices shall be conclusively presumed to be effective upon posting of such in the United States mail, postage prepaid. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 238 8.11.b 20. DEFAULT AND REENTRY: If Lessee violates or defaults in any of the covenants and agreements contained herein, then the Lessor may immediately cancel the term of this Lease and reenter said premises. The Lessor shall be the sole distributor of keys and shall control the door locks. The keys may not be duplicated by the Lessee. Padlocks may not be added to any door. All keys shall be returned to Lessor upon termination of the Lease. If any key is not returned to Lessor, Lessee shall bear the costs for rekeying the premises and/or the Frances Anderson Center, as appropriate. 21. COSTS AND ATTORNEYS' FEES: In the event of a failure of the Lessee to perform any obligation created by this Lease, the Lessee agrees to pay all damages and costs necessarily incurred by the City, including reasonable attorneys' fees. 22. NON -WAIVER OF BREACH: The failure of a party to insist upon strict performance of any of the covenants and agreements of this Lease or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreement, but the same shall be and remain in full force and effect. 23. REMOVAL OF LESSEE'S PROPERTY: In the event of any entry in, or taking possession of, the leased premises as aforesaid, the Lessor shall have the right, but not the obligation, to remove from the leased premises all personal property located therein and may place the same in storage in a public warehouse at the expense and risk of the owners thereof. 24. HOLD HARMLESS: Lessee agrees to indemnify, defend, and hold Lessor, its officers, officials, employees and volunteers harmless from any and all claims, suits, actions or liabilities for bodily injury or death or property damage suffered or alleged to be suffered by Lessee, its agents, employees, invitees or other third parties upon or about the leased premises or in any way arising out of or in connection with the Lessee's use of the leased premises, regardless of any negligence of the Lessor or Lessee. The intent of this paragraph is to have Lessee act an insurer as to Lessor. 25. EDMONDS ARTS FESTIVAL ANNUAL PREVIEW PARTY: The Lessee agrees to cease use of the leased premises and vacate the Anderson Center no later than 5:00 PM on the day of the annual Arts Festival evening event to enable the Edmonds Arts Festival to exercise sole control of the Anderson Center premises that night. 26. HOURS OF OPERATION: Lessee agrees that the hours of operation of the Anderson Center shall be determined by Edmonds Parks, Recreation and Human Services Department. Hours of operation are 8:30am-8:30pm, Monday -Friday; and Saturday, 9:00am-2:00pm. Lessor reserves the right to amend these hours at any time and to determine days when the building will be closed. Any use of the leased area at times other than the current hours of operation must be approved in writing by the Lessor. Any use of the Anderson Center facilities other than leased space will require Lessee to make prior written arrangements with Lessor and pay current rental rates. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 239 8.11.b 27. PREMISES AVAILABILITY: The parties agree that in the event the Lessor determines, in its sole discretion, to temporarily close the leased premises to the public for reasons related to public health and safety (e.g., a natural event, such as an earthquake or tornado; a pandemic or other public health risk; a plumbing, heating or other building malfunction; or other similar occurrence), and that closure renders the Lessee unable to conduct business at the leased premises, the Lessor may, at the discretion of the Department Director (or designee), suspend and/or modify the fees and/or utility payments set forth in Sections 5 and 7 above. LESSOR: CITY OF EDMONDS LESSEE: EDMONDS MONTESSORI LLC Mike Rosen, Mayor Chrisi Kreft, Member Manager ATTEST/AUTHENTICATED : Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 240 8.11.c CITY OF EDMONDS 700 MAIN ST I EDMONDS, WA 98020 1425.771.0230 1 FAX 425.771.0253 MIKE ROSEN MAYOR PARKS, RECREATION & HUMAN SERVICES DEPARTMENT C. 189v BUILDING USE AGREEMENT THIS AGREEMENT, made this day of January 2024, by and between the CITY OF EDMONDS, a non -charter optional municipal code city organized under the laws of the State of Washington, as Lessor, and SCULPTORS WORKSHOP as Lessee. 1. The Lessor does hereby lease to the Lessee, and the Lessee does hereby lease from the Lessor, parts of certain premises situated in the City of Edmonds, County of Snohomish, State of Washington, generally known as the Frances E. Anderson Cultural and Leisure Center, located at 700 Main Street, Edmonds, and described as follows: Rooms 210 and 211=1,920 sq. ft. 2. DECLARATION: The Lessor hereby declares its determination that parts of the subject property are not presently required for City recreation purposes. Upon a determination by the Director of Parks and Recreation, or other official designated by the Director or the Mayor, that subject premises may become necessary for City recreation purposes, this Lease shall be terminable unilaterally by the City of Edmonds ninety (90) days after the notification of the Lessee as provided in paragraph 19. Upon determination by Lessee that subject premises will no longer be needed, the Lessee will send a written notification to the City of Edmonds ninety (90) days prior to vacating the premises. Nothing herein shall limit the right of the City to terminate this Lease for breach of any term of this Lease. 3. PURPOSES: The subject property is to be used for pottery, sculpting, and studio use. No other business or activities shall be undertaken on the premises without the written consent of the Lessor. During the two times per year on which the Lessee conducts its biannual sales on the premises, the Lessee may use the hallway and the meeting room located by the back door, as well as approximately four tables. On those sale days, the Lessee may park in the parking area behind the workshop for purposes of loading and unloading. Otherwise, the Lessee may not use hallways for storage or for a meeting area unless the space is leased. 4. TERM: This Lease shall be for an initial term commencing on January 1, 2024 and ending on December 31, 2026. It may be renewed at the sole discretion of the Lessor for future annual terms, upon determination by the Lessor that the premises will be not be required for City recreation purposes during the ensuing year. Said determination to renew shall be made on or before November 1 of the preceding year of the Lease; failure to provide written notice of renewal shall terminate the lease on December 31, 2026. 5. FEES AND FEE PAYMENTS: Lessee covenants and agrees to pay the Lessor a total fee of $2,674.83 per month for 2024. Said fee is broken down as follows: (1) 1,920 sq. ft. at $1.20/sq. ft. = $2,304.00 (2) $295.83 for state leasehold property tax (see item 6 below) (3) $50.00 for power and heat (see item 7 below) (4) $25.00 per month for water service (see item 7 below) • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 241 8.11.c Fees for 2025, 2026 and any annual renewal term thereafter shall be adjusted on an annual basis. Such fees shall increase by one hundred percent (100%) of that percentage increase set forth in the All Urban Consumers Index (CPI-U) for the Seattle -Tacoma -Bellevue area for the period from June to June, as is specified by the Bureau of Labor Statistics, United States Department of Labor. All payments shall be paid at the office of the Edmonds City Treasurer, 121 5th Avenue N, Edmonds, Washington, 98020. If any monthly payment is not received on or before the tenth day of each month, a late payment fee of $40.12 shall be assessed and then immediately due and payable by the Lessee. This late payment fee is based upon the cost of comparable short term borrowing by the Lessee. 6. LEASEHOLD PROPERTY TAX: Lessee is liable for the state leasehold property tax unless the Lessee is exempt pursuant to Chapter 82.29A RCW and has filed the necessary exemption form with the Lessor's Finance Division. 7. UTILITIES: For 2024, a flat rate of $50.00 per month will be charged for providing power and heat, and a flat rate of $25.00 per month will be charged for providing leased spaces with water. In the event the Lessee orders any other public utilities which shall be used in or charged against the leased premises, Lessee shall pay the same during the full term of the Lease. 8. MAINTENANCE AND REPAIRS: The Lessor will maintain the premises in good repair for the term of the lease, provided the Lessee notifies Lessor of any such needed repairs. Leased space shall be maintained in a clean, neat, sanitary, and safe condition. The Lessee agrees to provide for its own day-to-day cleaning and general upkeep. Lessee agrees that the Lessor shall have access to the premises for purposes of inspection at reasonable hours during the term of this Lease, including renewals. The Lessee agrees that it will quit and surrender the premises without demand or notice at the end of the term, or renewal thereof, and leave the same in a neat and clean condition and will deliver all keys belonging to the premises to the Lessor. 9. RESPONSIBILITIES: Lessee's Negligence: Lessor or Lessor's agents shall not be liable for any damage or injuries either to persons or property, sustained by the Lessee, its employees, agents, or third persons by reason of the negligent act of the Lessee, its agents, employees, or invitees, nor shall Lessor be liable for loss of any property kept on the premises. 10. INSURANCE: The Lessee shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Lessee's operation and use of the subject premises. Lessee's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Lessee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Lessee shall obtain insurance of the types described below: • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 242 8.11.c A. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The City shall be named as an insured on Lessee's Commercial General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. B. Property insurance shall be written on an all-risk basis. Property insurance shall be written covering the full value of Lessee's property and improvements with no coinsurance provisions. The Lessee's Commercial General Liability insurance policy or policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect to the Lessor. Any Insurance, self-insurance, or insurance pool coverage maintained by the Lessor shall be in excess of the Lessee's insurance and shall not contribute with it. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. At the time of execution of this Agreement, the Lessee shall furnish the Lessor with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Lessee. The Lessee shall provide the Lessor with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. Lessee and Lessor hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. Failure on the part of the Lessee to maintain the insurance as required shall constitute a material breach of lease, upon which the Lessor may, after giving five (5) business days' notice to the Lessee to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Lessor on demand. 11. LAWFUL USE: The Lessee covenants and agrees that the premises shall be at all times used in accordance with the laws of the State of Washington, the Edmonds City Code, and other appropriate and applicable governmental agencies, and in accordance with all the directions, rules, and regulations of health officers, fire marshals, building inspectors, or other appropriate officer, provided, however, Lessee shall assume no responsibility for structural code requirements or required modifications, if any. The governmental operations of the City of Edmonds will no longer purchase or provide single -use polystyrene or other plastic -based, non-compostable food service packaging or ware for any City -sponsored function providing food and/or beverages. Renters and officially recognized users of City owned buildings are strongly encouraged to comply with these restrictions. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 243 8.11.c 12. ALTERATIONS OR IMPROVEMENTS: The Lessee covenants and agrees that it will make no alterations or improvements to the leased premises, or to any of the furniture or equipment located on the premises subject to this Lease without the prior written consent of the Lessor. Lessor is not obligated to grant its consent. The Lessor shall be under no obligation to make additions or changes to the leased premises after the Lessee occupies the space. Changes and additions include, but are not limited to, painting, electrical or plumbing changes, additions or alterations to doors, windows, draperies, walls, floors and vents, locks (unless required for building security), or any other change unless Lessor determines it is required for health and/or safety. 13. SIGNS: The Lessor will order lettering for exterior and interior informational signs, with the Lessee listed as a tenant in the Anderson Center. The cost of the lettering will be paid by Lessee. All other signs must be approved in writing by the Lessor's Deputy Director or designee prior to being installed and be in keeping with the Anderson Center's sign policy. Lessee will not use exterior windows for permanent signs or displays without the written permission of the Lessor. 14. DISPLAYS: Lessee is authorized to display materials to advertise business in hallway display case, and other display boards in Anderson Center with the approval of the Lessor's Deputy Director or designee. 15. LIENS: Lessee agrees that under no circumstances will it permit any liens for work performed, materials furnished, or other obligations incurred by the Lessee. 16. ASSIGNMENT: Lessee shall not let or sublet the whole or any part of the subject premises, nor assign the Lease or any part thereof, and agrees and stipulates that a material consideration for the execution of this Lease is its personal acceptance of the Lease Agreement. 17. EXCLUSIVE USE: The Lessee covenants and agrees that it will not permit or tolerate the use of the subject premises by any group, organization, individual, or legal entity other than the reasonable and necessary use by the Lessee, its employees, or responsible adult participants and children duly enrolled in its authorized programs, without the prior written permission of the Lessor. 18. FIRE AND OTHER CASUALTY: In the event the premises are destroyed or damaged by fire, earthquake, or other casualty to such an extent as to render the same untenantable in whole or in a substantial part, the term of this Lease and the obligation to pay shall terminate, with rent prorated to the date of the loss. 19. NOTICES: All notices required by this Lease or breaches thereof shall be sent by certified or registered mail to the Lessor at Edmonds Parks, Recreation & Human Services Department, 700 Main Street, Edmonds, Washington, 98020, and all such notices to the Lessee shall be sent by registered or certified mail and addressed to the Lessee at 700 Main Street, Edmonds, Washington, 98020, and delivery of all such notices shall be conclusively presumed to be effective upon posting of such in the United States mail, postage prepaid. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 244 8.11.c 20. DEFAULT AND REENTRY: If Lessee violates or defaults in any of the covenants and agreements contained herein, then the Lessor may immediately cancel the term of this Lease and reenter said premises. The Lessor shall be the sole distributor of keys and shall control the door locks. The keys may not be duplicated by the Lessee. Padlocks may not be added to any door. All keys shall be returned to Lessor upon termination of the Lease. If any key is not returned to Lessor, Lessee shall bear the costs for rekeying the premises and/or the Frances Anderson Center, as appropriate. 21. COSTS AND ATTORNEYS' FEES: In the event of a failure of the Lessee to perform any obligation created by this Lease, the Lessee agrees to pay all damages and costs necessarily incurred by the City, including reasonable attorneys' fees. 22. NON -WAIVER OF BREACH: The failure of a party to insist upon strict performance of any of the covenants and agreements of this Lease or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreement, but the same shall be and remain in full force and effect. 23. REMOVAL OF LESSEE'S PROPERTY: In the event of any entry in, or taking possession of, the leased premises as aforesaid, the Lessor shall have the right, but not the obligation, to remove from the leased premises all personal property located therein and may place the same in storage in a public warehouse at the expense and risk of the owners thereof. 24. HOLD HARMLESS: Lessee agrees to indemnify, defend, and hold Lessor, its officers, officials, employees and volunteers harmless from any and all claims, suits, actions or liabilities for bodily injury or death or property damage suffered or alleged to be suffered by Lessee, its agents, employees, invitees or other third parties upon or about the leased premises or in any way arising out of or in connection with the Lessee's use of the leased premises, regardless of any negligence of the Lessor or Lessee. The intent of this paragraph is to have Lessee act an insurer as to Lessor. 25. EDMONDS ARTS FESTIVAL ANNUAL PREVIEW PARTY: The Lessee agrees to cease use of the leased premises and vacate the Anderson Center no later than 5:00 PM on the day of the annual Arts Festival evening event to enable the Edmonds Arts Festival to exercise sole control of the Anderson Center premises that night. 26. HOURS OF OPERATION: Lessee agrees that the hours of operation of the Anderson Center shall be determined by Edmonds Parks, Recreation and Human Services Department. Hours of operation are 8:30am-8:30pm, Monday -Friday; and Saturday, 9:00am-2:00pm. Lessor reserves the right to amend these hours at any time and to determine days when the building will be closed. Any use of the leased area at times other than the current hours of operation must be approved in writing by the Lessor. Any use of the Anderson Center facilities other than leased space will require Lessee to make prior written arrangements with Lessor and pay current rental rates. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 245 8.11.c 27. PREMISES AVAILABILITY: The parties agree that in the event the Lessor determines, in its sole discretion, to temporarily close the leased premises to the public for reasons related to public health and safety (e.g., a natural event, such as an earthquake or tornado; a pandemic or other public health risk; a plumbing, heating or other building malfunction; or other similar occurrence), and that closure renders the Lessee unable to conduct business at the leased premises, the Lessor may, at the discretion of the Department Director (or designee), suspend and/or modify the fees and/or utility payments set forth in Sections 5 and 7 above. LESSOR: CITY OF EDMONDS Mike Rosen, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney LESSEE: SCUPLTORS WORKSHOP Janet Still, President • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 246 8.11.d f 1)C. 1 $yv CITY OF EDMONDS 700 MAIN ST I EDMONDS, WA 98020 1425.771.0230 1 FAX 425.771.0253 PARKS, RECREATION & HUMAN SERVICES DEPARTMENT BUILDING USE AGREEMENT MIKE ROSEN MAYOR THIS AGREEMENT, made this day of January 2024, by and between the CITY OF EDMONDS, a non -charter optional municipal code city organized under the laws of the State of Washington, as Lessor, and SNO-KING YOUTH CLUB as Lessee. 1. The Lessor does hereby lease to the Lessee, and the Lessee does hereby lease from the Lessor, parts of certain premises situated in the City of Edmonds, County of Snohomish, State of Washington, generally known as the Frances E. Anderson Cultural and Leisure Center, located at 700 Main Street, Edmonds, and described as follows: Rooms 111 and 113 (two-thirds [2/3] of space as divided) = 1,700 sq. ft. 2. DECLARATION: The Lessor hereby declares its determination that parts of the subject property are not presently required for City recreation purposes. Upon a determination by the Director of Parks and Recreation, or other official designated by the Director or the Mayor, that subject premises may become necessary for City recreation purposes, this Lease shall be terminable unilaterally by the City of Edmonds ninety (90) days after the notification of the Lessee as provided in paragraph 19. Upon determination by Lessee that subject premises will no longer be needed, the Lessee will send a written notification to the City of Edmonds ninety (90) days prior to vacating the premises. Nothing herein shall limit the right of the City to terminate this Lease for breach of any term of this Lease. 3. PURPOSES: The subject property is to be used for office and storage. No other business or activities shall be undertaken on the premises without the written consent of the Lessor. Lessee may not use hallways for storage or for a meeting area unless the space is leased. 4. TERM: This Lease shall be for an initial term commencing on January 1, 2024 and ending on December 31, 2026. It may be renewed at the sole discretion of the Lessor for future annual terms, upon determination by the Lessor that the premises will not be required for City recreation purposes during the ensuing year. Said determination to renew shall be made on or before November 1 of the preceding year of the Lease; failure to provide written notice of renewal shall terminate the lease on December 31, 2026 or December 31 of any annual renewal term thereafter. 5. FEES AND FEE PAYMENTS: Lessee covenants and agrees to pay the Lessor a total fee of $2,080.00 per month for 2024. Said fee is broken down as follows: (1) 1,700 sq. ft. at $1.20/sq. ft. = $2,040.00 (2) -00- for state leasehold property tax (see item 6 below) (3) $25.00 for power and heat (see item 7 below) (4) $15.00 per month for water service (see item 7 below) • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 247 8.11.d Fees for 2025, 2026 and any annual renewal term thereafter shall be adjusted on an annual basis. Such fees shall increase by one hundred percent (100%) of that percentage increase set forth in the All Urban Consumers Index (CPI-U) (1982-1984=100) for the Seattle -Tacoma - Bellevue area for the period from June to June, as is specified by the Bureau of Labor Statistics, United States Department of Labor. All payments shall be paid at the office of the Edmonds City Treasurer, 121 51h Avenue N, Edmonds, Washington, 98020. If any monthly payment is not received on or before the tenth day of each month, a late payment fee of $31.20 shall be assessed and then immediately due and payable by the Lessee. This late payment fee is based upon the cost of comparable short term borrowing by the Lessee and may be adjusted annually. 6. LEASEHOLD PROPERTY TAX: Lessee is liable for the state leasehold property tax unless the Lessee is exempt pursuant to Chapter 82.29A RCW and has filed the necessary exemption form with the Lessor's Finance Division. 7. UTILITIES: For 2024, a flat rate of $25.00 per month will be charged for providing power and heat, and a flat rate of $15.00 per month will be charged for providing leased spaces with water. These fees may be adjusted annually. In the event the Lessee orders any other public utilities which shall be used in or charged against the leased premises, Lessee shall pay the same during the full term of the Lease. 8. MAINTENANCE AND REPAIRS: The Lessor will maintain the premises in good repair for the term of the lease, provided the Lessee notifies Lessor of any such needed repairs. Leased space shall be maintained in a clean, neat, sanitary, and safe condition. The Lessee agrees to provide for its own day-to-day cleaning and general upkeep. Lessee agrees that the Lessor shall have access to the premises for purposes of inspection at reasonable hours during the term of this Lease, including renewals. The Lessee agrees that it will quit and surrender the premises without demand or notice at the end of the term, or renewal thereof, and leave the same in a neat and clean condition and will deliver all keys belonging to the premises to the Lessor. 9. RESPONSIBILITIES: Lessee's Negligence: Lessor or Lessor's agents shall not be liable for any damage or injuries either to persons or property, sustained by the Lessee, its employees, agents, or third persons by reason of the negligent act of the Lessee, its agents, employees, or invitees, nor shall Lessor be liable for loss of any property kept on the premises. 10. INSURANCE: The Lessee shall procure and maintain, for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the Lessee's operation and use of the subject premises. Lessee's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Lessee to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Lessee shall obtain insurance of the types described below: • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 248 8.11.d A. Commercial General Liability insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability. The City shall be named as an insured on Lessee's Commercial General Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. B. Property insurance shall be written on an all-risk basis. Property insurance shall be written covering the full value of Lessee's property and improvements with no coinsurance provisions. The Lessee's Commercial General Liability insurance policy or policies are to contain, or be endorsed to contain, that they shall be primary insurance as respect to the Lessor. Any Insurance, self-insurance, or insurance pool coverage maintained by the Lessor shall be in excess of the Lessee's insurance and shall not contribute with it. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. At the time of execution of this Agreement, the Lessee shall furnish the Lessor with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Lessee. The Lessee shall provide the Lessor with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. Lessee and Lessor hereby release and discharge each other from all claims, losses and liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. Failure on the part of the Lessee to maintain the insurance as required shall constitute a material breach of lease, upon which the Lessor may, after giving five (5) business days' notice to the Lessee to correct the breach, terminate the Lease or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the Lessor on demand. 11. LAWFUL USE: The Lessee covenants and agrees that the premises shall be at all times used in accordance with the laws of the State of Washington, the Edmonds City Code, and other appropriate and applicable governmental agencies, and in accordance with all the directions, rules, and regulations of health officers, fire marshals, building inspectors, or other appropriate officer, provided, however, Lessee shall assume no responsibility for structural code requirements or required modifications, if any. The governmental operations of the City of Edmonds will no longer purchase or provide single -use polystyrene or other plastic -based, non-compostable food service packaging or ware for any City -sponsored function providing food and/or beverages. Renters and officially recognized users of City owned buildings are strongly encouraged to comply with these restrictions. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 249 8.11.d 12. ALTERATIONS OR IMPROVEMENTS: The Lessee covenants and agrees that it will make no alterations or improvements to the leased premises, or to any of the furniture or equipment located on the premises subject to this Lease without the prior written consent of the Lessor. Lessor is not obligated to grant its consent. The Lessor shall be under no obligation to make additions or changes to the leased premises after the Lessee occupies the space. Changes and additions include, but are not limited to, painting, electrical or plumbing changes, additions or alterations to doors, windows, draperies, walls, floors and vents, locks (unless required for building security), or any other change unless Lessor determines it is required for health and/or safety. 13. SIGNS: The Lessor will order lettering for exterior and interior informational signs, with the Lessee listed as a tenant in the Anderson Center. The cost of the lettering will be paid by Lessee. All other signs must be approved in writing by the Lessor's Deputy Director or designee prior to being installed and be in keeping with the Anderson Center's sign policy. Lessee will not use exterior windows for permanent signs or displays without the written permission of the Lessor. 14. DISPLAYS: Lessee is authorized to display materials to advertise business in hallway display case, and other display boards in Anderson Center with the approval of the Lessor's Deputy Director or designee. 15. LIENS: Lessee agrees that under no circumstances will it permit any liens for work performed, materials furnished, or other obligations incurred by the Lessee. 16. ASSIGNMENT: Lessee shall not let or sublet the whole or any part of the subject premises, nor assign the Lease or any part thereof, and agrees and stipulates that a material consideration for the execution of this Lease is its personal acceptance of the Lease Agreement. 17. EXCLUSIVE USE: The Lessee covenants and agrees that it will not permit or tolerate the use of the subject premises by any group, organization, individual, or legal entity other than the reasonable and necessary use by the Lessee, its employees, or responsible adult participants and children duly enrolled in its authorized programs, without the prior written permission of the Lessor. 18. FIRE AND OTHER CASUALTY: In the event the premises are destroyed or damaged by fire, earthquake, or other casualty to such an extent as to render the same untenantable in whole or in a substantial part, the term of this Lease and the obligation to pay shall terminate, with rent prorated to the date of the loss. 19. NOTICES: All notices required by this Lease or breaches thereof shall be sent by certified or registered mail to the Lessor at Edmonds Parks, Recreation & Human Services Department, 700 Main Street, Edmonds, Washington, 98020, and all such notices to the Lessee shall be sent by registered or certified mail and addressed to the Lessee at 700 Main Street, Edmonds, Washington, 98020, and delivery of all such notices shall be conclusively presumed to be effective upon posting of such in the United States mail, postage prepaid. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 250 8.11.d 20. DEFAULT AND REENTRY: If Lessee violates or defaults in any of the covenants and agreements contained herein, then the Lessor may immediately cancel the term of this Lease and reenter said premises. The Lessor shall be the sole distributor of keys and shall control the door locks. The keys may not be duplicated by the Lessee. Padlocks may not be added to any door. All keys shall be returned to Lessor upon termination of the Lease. If any key is not returned to Lessor, Lessee shall bear the costs for rekeying the premises and/or the Frances Anderson Center, as appropriate. 21. COSTS AND ATTORNEYS' FEES: In the event of a failure of the Lessee to perform any obligation created by this Lease, the Lessee agrees to pay all damages and costs necessarily incurred by the City, including reasonable attorneys' fees. 22. NON -WAIVER OF BREACH: The failure of a party to insist upon strict performance of any of the covenants and agreements of this Lease or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreement, but the same shall be and remain in full force and effect. 23. REMOVAL OF LESSEE'S PROPERTY: In the event of any entry in, or taking possession of, the leased premises as aforesaid, the Lessor shall have the right, but not the obligation, to remove from the leased premises all personal property located therein and may place the same in storage in a public warehouse at the expense and risk of the owners thereof. 24. HOLD HARMLESS: Lessee agrees to indemnify, defend, and hold Lessor, its officers, officials, employees and volunteers harmless from any and all claims, suits, actions or liabilities for bodily injury or death or property damage suffered or alleged to be suffered by Lessee, its agents, employees, invitees or other third parties upon or about the leased premises or in any way arising out of or in connection with the Lessee's use of the leased premises, regardless of any negligence of the Lessor or Lessee. The intent of this paragraph is to have Lessee act an insurer as to Lessor. 25. EDMONDS ARTS FESTIVAL ANNUAL PREVIEW PARTY: The Lessee agrees to cease use of the leased premises and vacate the Anderson Center no later than 5:00 PM on the day of the annual Arts Festival to enable the Edmonds Arts Festival to exercise sole control of the Anderson Center premises that night. 26. HOURS OF OPERATION: Lessee agrees that the hours of operation of the Anderson Center shall be determined by Edmonds Parks, Recreation and Human Services Department. Hours of operation are 8:30am-8:30pm, Monday -Friday; and Saturday, 9:00am-2:00pm. Lessor reserves the right to amend these hours at any time and to determine days when the building will be closed. Any use of the leased area at times other than the current hours of operation must be approved in writing by the Lessor. Any use of the Anderson Center facilities other than leased space will require Lessee to make prior written arrangements with Lessor and pay current rental rates. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 251 8.11.d 27. PREMISES AVAILABILITY: The parties agree that in the event the Lessor determines, in its sole discretion, to temporarily close the leased premises to the public for reasons related to public health and safety (e.g., a natural event, such as an earthquake or tornado; a pandemic or other public health risk; a plumbing, heating or other building malfunction; or other similar occurrence), and that closure renders the Lessee unable to conduct business at the leased premises, the Lessor may, at the discretion of the Department Director (or designee), suspend and/or modify the fees and/or utility payments set forth in Sections 5 and 7 above. LESSOR: CITY OF EDMONDS Mike Rosen, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney LESSEE: SNO-KING YOUTH CLUB Ryan Budnick, Executive Director • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 252 8.12 City Council Agenda Item Meeting Date: 01/16/2024 Employment Agreement - Executive Assistant to City Council Staff Lead: Council President Olson Department: City Council Preparer: Beckie Peterson Background/History The City Council may, pursuant to ECC 2.03.010, hire a contract employee on an annual basis to serve as its Executive Assistant. The contract is to provide for the delegation by the Mayor of the day-to-day employment direction of this individual to the City Council President. Recommendation Approve 2024 employment agreement. Narrative Rebecca Black Peterson has been asked by the 2024 Council President to continue in the position Executive Assistant to Council. This employment agreement has been drafted by Sharon Cates of Lighthouse, and reviewed by Human Resources. This was discussed by the PSPHSP Committee on January 9, and forwarded to a future consent agenda for approval. Attachments: FINAL 2024 Employment Agreement - CC Executive Assistant - Rebecca Black Peterson 1-8-2024 Packet Pg. 253 8.12.a EMPLOYMENT AGREEMENT EXECUTIVE ASSISTANT TO CITY COUNCIL a E a� WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter "City a, Council") utilizes the services of an Executive Assistant to perform a variety of a confidential tasks related to its legislative and research functions; and WHEREAS, the Mayor of the City of Edmonds is by state statute the chief a administrative officer of the City, invested with the power to hire and fire employees and E to direct their day-to-day activities; and WHEREAS, in the interest of fostering an appropriate working relationship between the Executive Assistant and the City Council, the Mayor has evidenced his wish to delegate the day-to-day responsibility for the direction of said employee to the City Council's President; and WHEREAS, with the Mayor's consent, the City Council wishes to fill the position of Executive Assistant with an employee specifically answerable to the Council, under specific, limited terms and conditions governed by the provisions of this employment agreement and not subject to the general personnel policies of the City; NOW, THEREFORE, the City of Edmonds, Washington and Rebecca Black Peterson (hereinafter "Employee") do hereby enter into this agreement for employment services ("Agreement"). The Employee's employment will be governed exclusively by the provisions of this Agreement unless otherwise provided herein. 1. Term of Employment: This Agreement will take effect as of February 1, 2024 and will expire on January 31, 2025 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one (1) calendar year duration at the sole discretion of the City Council. The purpose of this term is to permit an annual review of the performance of the Employee by the outgoing City Council President in order that the City Council President may determine whether or not it is appropriate to renew this Agreement for an additional term. It is one of the basic understandings of this Agreement that the Employee will work closely with the City Council President and the City Council. As such, this position will be one in which the confidence of the City Council President and City Council will be essential to the proper performance of the Employee's duties. Therefore, the City Council reserves the right not to renew this Agreement, or to terminate this Agreement as herein provided in order to preserve that confidence and a feeling of confidentiality between the City Council President, the City Council and the Employee as Executive Assistant. 2. Duties: The Employee will serve as the Executive Assistant for the City Council and complete legislative research when requested by Council. The Employee will be under the general day-to-day direction of the City Council President and will provide such assistance as may be necessary to individual members of the City Council. In the event of a conflict in direction between Council members, the Employee will rely upon Packet Pg. 254 2 8.12.a 2024 Employment Agreement Executive Assistant to City Council the direction of the City Council President. A generalized description of the duties of this position is attached hereto as Exhibit A and incorporated herein by this reference. The listing of duties in Exhibit A is intended as a descriptive tool only, and will not limit the City Council President or City Council to make task assignments; provided, however, a, that such duties be linked to the City Council President's Office and the legislative a function of the City Council and will, in all respects, be governed by statutory, constitutional and ordinance limitations on the duties of public employees. The City a Council President, by their signature below, specifically represents that the Mayor has a delegated his statutory authority to direct the day-to-day duties of this Employee to the w City Council to be exercised by and through the City Council President. This delegation is revocable by the Mayor and will not be binding on the subsequent elected or appointed o mayors unless ratified by them. orb 3. Hours of Work: This is a full-time position. The Employee will work office hours as assigned and directed by the City Council through the City Council President. Such hours may normally be worked Monday through Friday between 8:00 a.m. and 5:00 p.m., with any appropriate meal and rest periods as required by law. In addition, the Employee may perform assigned work off site. Such hours will be within prescribed limits and approved by the City Council President. It is anticipated that the Employee will work up to 40 hours per week to successfully perform the required work. This general description of working hours will not limit the ability of the City Council President to change the working schedule or adjust it from time to time. 4. Wages and Benefits: The wages set forth in this Section 4 hereby provide for a base rate of $49.42 per hour, which is Step 4 of pay range NR-33. This rate will go into effect on February 1, 2024. The Employee will move through this pay range per the non - represented employee compensation policy. Step progressions will take place on February 1 of each year. In addition, the Employee will receive any annual COLA that the Council chooses to give non -represented employees. The City will pay the applicable employer's portion of Medicare, PERS retirement, Municipal Employee Benefit Trust (MEBT), Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. MEBT benefits will be provided as required by law or by the provisions of a plan document. "Plan Document" will mean for the purposes of this Agreement the MEBT or other contract, or policy documents, which require, by their terms, the participation of all qualified employees. The benefits to be paid to the Employee will be governed solely by this Agreement. No benefit not specifically addressed or listed herein will be granted to the Employee. The provisions of this Agreement will control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. The benefits which the Employee will receive are limited to the following: 4.1 Insurance Benefits: The City will allow the Employee to participate in the City's group employee insurance programs listed below. The City will pay the insurance premiums in accordance with the following schedule: Packet Pg. 255 8.12.a 2024 Employment Agreement Executive Assistant to City Council INSURANCE BENEFIT/PREMIUM PAID *Dental (WDS) family coverage / 100% Employee, 90% Spouse & Dependents a *Vision / 100% Employee, 90% Spouse & Dependents *Medical / 100% Employee, 90% Spouse & Dependents a, Basic Life, Basic AD&D and LTD / 100% paid for by the City a Medicare / As per Federal law a Industrial Accident / As per State law E, Washington State Paid Family and Medical Leave / As per State law �. Washington Cares Act long term care insurance benefits / As per State law w Public Employees Retirement / As per State law Unemployment Insurance / As per State law o MEBT / As per City ordinance orb MEBT Life Insurance / As per MEBT Plan Document Article 17 *NOTE: The City pays 100% of the health insurance premium costs for employees and 90% for an eligible spouse or domestic partner and dependents. The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay for the Employee's cost of the above -listed insurance benefits. The City's payment is contingent on the Employee's qualification for such insurance program in accordance with Plan Documents and does not constitute an obligation to pay a sum in lieu of insurance or premium. The Employee may participate in any insurance opt -out program established by the City Council for non -represented employees. The Employee may participate in the City's Flexible Spending Account benefit at the Employee's expense. 4.2 Vacation: Annual vacation is earned at the rate of 7.33 hours per month (to be otherwise pro -rated if the employee works under 40 hours per week). Earned vacation can be carried over into the next calendar year, provided the amount carried over does not exceed 176 hours total at the end of the duration of the contract. Unused, accrued vacation will be paid upon termination of employment. 4.3 Sick Leave: Sick leave is earned at the rate of 96 hours per year which is 8 hours per month and will be loaded to the employee's sick leave bank in the amount of 4 hours per pay period (to be otherwise pro -rated if the employee works under 40 hours per week). Earned sick leave can be accumulated up to a maximum of 500 hours. Unused, accrued sick leave will be forfeited upon termination of employment. 4.4 Holiday Pay: The Employee will receive pay for all holidays during which City offices are closed (to be otherwise pro -rated if the employee works under 40 hours per week). 5. Confidentiality: One of the basic purposes of this Agreement is to provide an employee who serves in a confidential capacity to the City Council and its City Council President. The Employee acknowledges that they have been informed of the necessity for confidentiality and understands that they will report directly to the City Council President Packet Pg. 256 4 8.12.a 2024 Employment Agreement Executive Assistant to City Council any matter which they feel would breach such confidence or confidentiality. In the event of any apparent conflict between the needs of the City Council and that of the City in general, the Employee will report such matter to the City Council President and rely on their direction. In keeping with this confidential relationship, the Executive Assistant position will not be a part of a collective bargaining unit or subject to any collective bargaining agreement. 6. Termination of Agreement: The parties acknowledge that this employment agreement creates an at -will employment relationship that may be terminated at any time, with or without cause, by either party. This paragraph will control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 7. Indemnification: As an employee of the City, the Employee will have the right to indemnification by and on behalf of the City for actions taken in the scope of her employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code as same exists or is hereafter amended. 8. Entire Written Agreement: This document represents the entire agreement, written or oral, between the parties. No representation or other oral agreement by either party will survive the execution of this document. This document will be amended only upon the express written agreement of both parties. The City Council President will confer with the Mayor regarding any change. 9. Severability: The provisions of this Agreement will be severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions will survive; PROVIDED, however, that in the event the provisions of paragraph 5, relating to the exclusion of this position from any collective bargaining unit, or of paragraph 6, relating to this Agreement as one of at -will employment, are/is held to be unenforceable, invalid, or void, this Agreement will immediately be at an end. 10. Effective Date: The effective date of this Agreement will be the date set forth below. DONE THIS day of January 2024. CITY OF EDMONDS: Vivian Olson, City Council President EMPLOYEE: Rebecca Black Peterson Packet Pg. 257 5 8.12.a 2024 Employment Agreement Executive Assistant to City Council EXHIBIT A _ E EXECUTIVE ASSISTANT a� Scope of Work/Position Duties a a� E POSITION PURPOSE: Under direction of the Council President, provides public a contact and complex clerical/administrative and research support to the Council. Plans a and performs complex administrative office coordination to assures smooth, timely and w efficient office operations for the department or assigned office; researches, collects, N analyzes and compiles data and information for inclusion in reports; maintains records, N files and budgets related to departmental operations, programs and expenditures. Co ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbents) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Researches, collects and analyzes background data on pending legislative matters as requested. • Schedules meetings for Council and individual Council members; prepares agenda memos for Council. • Attends Council meetings as needed, prepares requested reports, minutes, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Assists Council President in drafting budget and planning of various Council events and functions including coordinating arrangements for meeting facilities, equipment and refreshments as appropriate; coordinates management of legislative priorities with Council President. • Coordinates and prepares press releases for Council as requested and/or various community relations. • Plans and performs complex administrative office coordination; relieves the Council President of technical clerical and administrative duties having Council - wide impact. • Completes PSR's for the department, enters payroll into the City's financial accounting software for the department and processes Council accounts payables. • Performs various administrative duties including answering telephones and greeting visitors; provides information in person or on the telephone or refers to appropriate department personnel; opens, screens and routes mail. • Maintains calendars relating to Council events as requested; schedules appointments and conferences; assists with travel reservations and vehicle check - in and checkout for Council as requested. Packet Pg. 258 6 8.12.a 2024 Employment Agreement Executive Assistant to City Council c • Composes, prepares and types a variety of correspondence, memos, reports and E other materials and proofreads materials to assure accuracy and completeness. L • Administers and oversees contracts, Interlocal Agreements and other agreements a entered into by the City Council. • Organizes and coordinates office functions, activities and communications; ;, assures efficient workflow and office operations. a • Must be able to work independently under direction of Council President to w complete assignments. � • Maintains accurate financial records and files pertaining to departmental expenditures, budget balances and operations; prepares status reports, charts and other documents as requested; prepares and coordinates purchase of office supplies, equipment and other expenditures. • Manages and maintains all records as required by State and Federal law; including, but not limited to, records related to City elections, and records pertaining to State audit requirements. • Provides staff support and administrative assistance to various boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions. • Manages and maintains website for Council and provide website support/administration for Council and any Council -related assigned boards, committees, groups and/or events. • Maintains files and records related to Council activities/business and retains and purges records as needed under the Washington State records retention and archiving rules. • Operates office machines including: computers, copiers, calculators, fax machines and other equipment as assigned. • Performs a variety of special duties, projects or activities of the Council Office. Required Knowledge of: • City organization, procedures, federal and state laws. • Administrative functions and operations of a City government. • Legislative processes, research methods, data collection and statistical analysis. • Accurate, lawful, and efficient record -keeping techniques. • Budget monitoring and control including proficient skills in mathematics. • Interpersonal skills using tact, patience and courtesy. • Principles of customer service and public relations. • Proper telephone etiquette. • Effective oral and written communication principles and practices. Packet Pg. 259 8.12.a 2024 Employment Agreement Executive Assistant to City Council c • Modern office procedures, methods, and equipment including computers and computer applications and software programs sufficient to perform assigned work. a • English usage, spelling, grammar and punctuation. • Principles of business letter writing. ;, 0 Q. Required Skill in: w • Computer applications to include Microsoft Office Suite (such as Word, Excel, Outlook, PowerPoint, etc.). • Tracking and researching legislative bills. • Assisting in the management of workload items for 7 Council members who may have, at times, competing interests. • Performing technical clerical and administrative duties having department -wide impact. • Planning and performing technical administrative office coordination duties. • Maintaining records, files, and information in compliance with laws, policies and procedures. • Interpreting, applying and explaining rules, regulations, policies, procedures and laws. • Must be able to meet required deadlines for legislative/administrative duties/assignments. • Successfully meeting schedules and time lines. • Preparing a variety of reports, logs, records and files related to assigned activities. • Maintaining confidentiality of sensitive information, including confidentiality between staff and Council members; working confidentially with discretion. • Being flexible and able to work with diverse personalities. • Researching a variety of subjects and presenting information in an efficient, accurate manner. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Working with diverse interest groups with potentially competing priorities. • Establishing and maintaining effective working relationships with elected officials, staff (other departments), management, vendors, outside agencies, community groups and the general public. • Meeting schedules and time lines and ability to work independently. • Communicating effectively verbally and in writing including public relations and customer service. Packet Pg. 260 8.12.a 2024 Employment Agreement Executive Assistant to City Council MINIMUM QUALIFICATIONS: Education and Experience: Any combination equivalent to: graduation from high school including or supplemented by course work in political science, business administration, office management, office administration or related field and three years of increasingly responsible administrative office support experience including research work. Previous work experience in a legislative environment and/or role preferred. Required Licenses or Certifications: Valid State of Washington Driver's License. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Office environment. • Constant interruptions. • The employee may be required to work some evenings (Tuesday night Council meetings) and occasional weekends for Council events as necessary. • Must be able to work in a solitary environment. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Reading and understanding a variety of materials. • Operating/using a computer keyboard and other office equipment. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. • Lifting/carrying or otherwise moving or transporting up to 201bs. Hazards: • Contact with angry or potentially upset individuals. Packet Pg. 261 8.13 City Council Agenda Item Meeting Date: 01/16/2024 Approval of Professional Services Agreement for design services for Phase 15 Waterline Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History January 9, 2024 this item was presented at the Parks and Public Works Committee and was fowarded to the consent agenda for approval. Staff Recommendation Approve the agreement. Narrative The City issued a Request for Qualifications (RFQ) in October 2023 to hire a consultant to provide design engineering services for the Phase 15 and 16 Waterline Replacement Projects. The City received statements of qualifications from five (5) engineering firms and the selection committee selected Kimley Horn to provide design engineering services for the Phase 15 and 16 Waterline Replacement Projects. The design engineering for the Phase 15 Waterline Replacement Project is expected to be complete by January 2025, with construction expected to begin in Spring of 2025. In addition, for the Phase 16 sites, a waterline site evaluation and preliminary alignment determination is included in the scope and fee. This will aid in finalizing the alignments of the waterlines that will be replaced as part of the Phase 16 Waterline Replacement Project. This is needed because the Phase 16 sites will require coordination and permitting with WSDOT and also require coordination with private property owners. This coordination and permitting process with WSDOT can take an additional 6-12 months to coordinate and finalize. Starting it now will aid in keeping the Phase 16 project sites on schedule for design in 2025 and construction in 2026. When construction design services are required for the Phase 16 Waterline Replacement Project, a separate scope and fee will be drafted winter 2024 for design services and submitted to City Council for approval in early 2025. A scope of work has been negotiated for projects planned in the Phase 15 work (construction 2025) and the preliminary designs for Phase 16 (construction 2026) described above. The City has negotiated a consultant fee of $533,100. This amount includes a management reserve that will only be authorized tc address unforeseen conditions. This agreement will be funded by the Water Utility Fund. In total, the Phase 15 and 16 Waterline Replacement Projects will upgrade/replace portions of the City's potable water network by replacing a total of approximately 10,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The Phase 15 Waterline Replacement Packet Pg. 262 8.13 Project will replace approximately 5,000 linear feet of watermain. The selection of sites was determined using the data supplied in the 2017 Comprehensive Water System Plan dated June 2017, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works maintenance staff. Replacements focus on improving fire flow at various locations in the city, replacing mains that are past their life cycle and are requiring additional maintenance. Attachments: Attachment 1 - Agreement Attachment 2 - Project Map Packet Pg. 263 8.13.a OF ED " O d CITY OF EDMONDS MIKE 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - WWW.EDMONDSWA.GOV ROSEN MAYOR PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and Kimley-Horn and Associates, Inc., hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design services with respect to the Phase 15 and Phase 16 Waterline Replacement Projects project; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FIVE HUNDRED THIRTY THREE THOUSAND ONE HUNDRED DOLLARS ($533,100). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant within 30 days of receipt of Consultant's voucher. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. Packet Pg. 264 8.13.a C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. Times for performance shall be extended as necessary for delays or suspensions due to circumstances that the Consultant does not control. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity to the extent caused by or arising from the negligent acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 2 Packet Pg. 265 8.13.a 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for Packet Pg. 266 any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices I & 2, and the Scope of Work and fee schedule attached hereto as Exhibits A and B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A and B, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of 4 Packet Pg. 267 8.13.a individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Kimley-Horn and Associates, Inc. 421 Fayetteville Street, Suite 600 Raleigh, NC 27601 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of 2024. CITY OF EDMONDS KIMLEY-HORN AND ASSOCIATES, INC. Mike Rosen, Mayor BY: ITS: [If signed by the Mayor, add: ATTEST/AUTHENTICATED : Scott Passey, City Clerk] APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 268 8.13.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2024, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 6 Packet Pg. 269 8.13.a APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant's/Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. 7 Packet Pg. 270 8.13.a APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and proejcts); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 8 Packet Pg. 271 8.13.a Kimley»>Horn BACKGROUND Exhibit A Based on discussions with City of Edmonds staff (the Client), we understand that The City wishes to complete preliminary design on the Phase 15 and Phase 16 Waterline Replacement projects totaling approximately 10,300 LF. Additionally, the City wishes to complete design on the Phase 15 Waterline Replacement Project which includes taking approximately 5,500 LF of waterline from 30% Design to Bid -Ready construction documents. The project limits associated with this contract include the following sites depicted on the maps and table included in Exhibit C: Meadowdale Sites — 3,790 LF 1791h Sites — 1,730 LF Sea Lawn Sites — 2,940 LF Downtown Sites — 1,810 LF The scope of services consists of the following tasks and submittal stages: • Task 100 — Project Management and Coordination • Task 200 — Preliminary Design Services — Phase 15 & 16 Sites • Task 300 — Locate Services • Task 400 — Survey Services • Task 500 — Geotechnical Engineering Services • Task 600 — Final Design Services — Phase 15 Sites • Task 700 — Community Engagement Services • Task 800 — Post Design Services • Task 900 — Management Reserve SCOPE OF SERVICES The scope of services includes the following: TASK 100. Project Management and Coordination Kimley-Horn will provide project management throughout the project duration, which includes: • Conduct kickoff meeting with City of Edmonds and issue minutes • Monthly invoicing with status report including summary of activities completed under each task and anticipated deliverables for the next month, any issues encountered and actions taken for resolution, potential schedule and fee impacts, and/or issues requiring the City's direction. • Coordination with the City of Edmonds (up to 3 review meetings with the City including issuing meeting minutes and anticipated email/phone coordination every 2 weeks) • Internal project meetings • Coordination with subconsultants Packet Pg. 272 8.13.a Kimley>>> Horn Page 2 TASK 200. Preliminary Design Services — Phase 15 & 16 Sites Kimley-Horn will prepare and submit for the City's review Preliminary Design documents for the Phase 15 & 16 Waterline Replacement Sites which includes: • Review background information provided by City: o GIS Records o As-Builts on City of Edmonds utilities within project areas o Existing easement documents • Contact franchise utility companies for cable, power, fiberoptic records if applicable • Site visit to review topographic survey against field conditions • Prepare preliminary design plan view layout for replacement area. Plan sheets to include o Cover o Plan view layout of water main replacement • Prepare planning level Engineer's Opinion of Probable Construction Cost with 30% Contingency (EOPCC) • Prepare Technical Memo outlining: o Options for trenchless and other methods of replacement of water main in Sunset Dr o Recommendation for replacement of water main in Sunset Dr. • Provide QA/QC for Preliminary Design deliverables • Conduct Plan -In -Hand walk-through with City Engineering and Operations/Maintenance staff following Preliminary Design plan and EOPCC submittal. City to provide the following information: • All available as-builts of existing City owned utilities within project areas. • All available easement documents for City owned utilities within project areas. Deliverables: PDFs and ACAD base file of Plans, Engineer's Opinion of Probable Construction Cost and Technical Memo. Word document of Design Memo, Excel File of EOPCC including quantity take offs, Principal signed QC statement confirming review and approval of deliverables. TASK 300. Locate Services Applied Professional Services, Inc. (APS), as a subconsultant to Kimley-Horn, will provide services on the project areas for the Phase 15 & 16 Waterline Replacement sites as outlined below: • APS will employ all industry and best practices to designate and mark the known conductible and/or non -conductible non -City owned utilities within the project boundaries. • APS will sweep the area, after the known non -City owned utilities have been marked, to attempt to identify any unknown or abandoned non -City owned utilities. • The project boundaries are defined by civil drawings or maps provided by the City. Packet Pg. 273 8.13.a Kimley»>Horn TASK 400. Survey Services Page 3 Duane Hartman & Associates, Inc. (DHA), as a subconsultant to Kimley-Horn, will complete topographic survey services for the Phase 15 & 16 Waterline Replacement sites as outlined below: 1791h, Sea Lawn, and Downtown Sites as depicted in Exhibit C will include full street right of way topographic mapping, with spot elevations collected on a 25-foot grid. The survey will include the location of all planimetric features, including but not limited to; pavement types, curbing, walkways, walls rockeries, top of nut water valve elevations, and all above and below grade utilities. The stormwater and sanitary sewer systems will be located and measured for rim elevations and invert elevations. A 10' x 10' detailed survey will be obtained around all water meters, hydrants and vaults. All trees, vegetation, irrigation control, etc. will be surveyed. Meadowdale Site as depicted in Exhibit C (existing 2020 base mapping): DHA to be provided with the existing CAD.dwg base map. DHA will perform a field edit of the Existing 2020 base map and supplement accordingly. Assumptions: This estimate does not consider an underground utility locate. DHA will engage the One -Call Utility Notification Center, and provide record utility agency data. Control: (City of Edmonds) Horizontal Datum: Washington State Plane Coordinate System, North Zone NAD83(2007), US Feet. Vertical Datum: NAVD88, US Feet Deliverables: Field data will be processed in accordance with Kimley-Horn/City of Edmonds standards. The topographic survey will be developed at a scale of 1"=20', with one (1) foot contours. Digital files delivered in Autodesk Civil 3D 2022.dwg and .xml format, with PDF hard copy plots. The foregoing services shall be completed and delivered within Sixty (60) calendar days of the official notice to proceed. TASK 500. Geotechnical Engineering Services HWA GeoSciences Inc. (HWA), as a subconsultant to Kimley-Horn, will complete the following scope of services to perform geotechnical borings and pavement cores to provide groundwater information and pavement thicknesses for pipeline installation on the Phase 15 and 16 Waterline Replacement Packet Pg. 274 8.13.a Kimley»>Horn Page 4 sites. Geotechnical explorations will include the completion of seven borings and 18 pavement cores. Logs of these geotechnical borings and pavement cores will be provided in a geotechnical report. Our services will consist of the following subtasks: Review existing data: HWA will review readily available geotechnical data from each project segment. This will include online databases and HWA's library of past projects. Plan and Prepare Exploration Program for Borings and pavement cores: HWA will plan and coordinate the field exploration program for this project. A work plan to perform seven geotechnical borings and eighteen pavement cores along the alignments will be prepared and submitted to the City for approval. Depths of boreholes will be about 20-25 feet. Obtain City of Edmonds Street Use Permit: HWA will work with the City of Edmonds to generate appropriate traffic control plans for the proposed drilling. Borings will be performed within side parking area or road shoulders when possible. However, we assume that subsurface utilities may require HWA to drill within the roadway travel lanes. Pavement cores will be completed within the travel lanes. We anticipate traffic control plans, requiring lane closures with flaggers, will be adequate for this project. We assume that all required street use permits will be provided by the City at no cost to HWA. HWA will coordinate with a flagging subcontractor to complete these phases of work where necessary. Obtain WSDOT Street Use Permit: HWA will work with the City of Edmonds and WSDOT to generate appropriate traffic control plans for the proposed drilling along SR 104. We anticipate traffic control plans, requiring lane closures with flaggers, will be required along SR 104. Complete Utility Locates: HWA will notify the one -call utility have underground utilities located in the vicinity of the proposed borings and pavement cores. Conduct Geotechnical Borings: HWA proposes to drill seven borings along the project alignment. Standard Penetration Test (SPT) samples will be taken at 2'/2-foot intervals in the upper 10 feet and at 5-foot intervals at depth greater than 10 feet in each boring. All borings will be monitored and logged under full-time observation of an HWA representative. The boring will be drilled by a licensed geotechnical driller under subcontract to HWA. Where borings are to be drilled through existing pavement, each boring will be drilled through an 8- 12-inch diameter the pavement core hole. The pavement at each boring location will be repaired with fast setting non -shrink grout such as Blue -Line Non -Shrink grout, or equivalent The details associated with each proposed boring is shown in Table 1 below. HWA expects these explorations will take 3 days to complete. Packet Pg. 275 8.13.a Kimley»>Horn Table 1 Proposed Boring Locations and Number Page 5 Location Number of Type of Drill Proposed Well Install Borings Rig Boring Depth (ft) SR 104 2 Truck Rig 30 YES 17232 Sea 2 Limited Access 10-15 NO Lawn PL (Aker) 172" d St SW 1 Truck Rig 20-30 NO 171 st St SW 2 Truck Rig 20-30 NO • Pavement Cores: HWA will conduct up to 18 pavement cores to assess pavement thickness along the project alignments (not including cores for the borings). Pavement cores will be drilled with a 6-inch diameter core barrel and will be patched with fast setting non - shrink grout such as Blue -Line Non -Shrink grout, or equivalent. The locations of the proposed cores are indicated in Table 2 below. HWA expects these explorations will take 4 days to complete. Table 2 Proposed Pavement Core Locations and Number Street Designation Number of Pavement Cores Sunset Avenue Two Cores West Dayton Street Two Cores Sea Lawn Place One Core Sea Lawn Drive One Core 76th Ave West Two Cores Packet Pg. 276 8.13.a Kimley»>Horn Page 6 Street Designation Number of Pavement Cores 171 st Street SW Two Cores 179th Street SW Four Cores 174t" Street SW Two Cores 72nd Way W One Core 172" d Street SW One Core • Generate Boring and Core Logs: Samples retrieved from the borings will be sealed in plastic bags and taken to our Bothell, Washington laboratory for further examination. Soil and groundwater information will be presented in summary boring logs that will be generated upon completion of our exploration program. • Groundwater Monitoring: HWA will install ground water monitoring transducers within the two wells proposed along SR 104. Up to 2 site visits will be made to collect groundwater readings. We expect the groundwater level along SR 104 to be shallow and tidally influenced • Quality Assurance / Quality Control: HWA will have all exploration data presented in the geotechnical data report reviewed by a principal prior to distribution to the design team or the City. • Geotechnical Engineering Analysis: HWA will conduct geotechnical engineering analysis associated with the proposed water lines. This will include standard utility trenching recommendations and trenchless recommendations for SR 104 and the culvert creek crossing of 171st Street. • Draft and Final Geotechnical Report: We will prepare draft and final geotechnical reports presenting the results of our studies. Our reports will include boring logs, pavement core logs, and a site and exploration plan. • Project and Contract Management: We will prepare monthly invoices, and progress reports if required. We will correspond with Kimley Horn /City of Edmonds in the form of emails, and telephone calls, as necessary. We will provide project management for the geotechnical engineering subtasks, and we will coordinate with and manage all our subcontractors. Packet Pg. 277 8.13.a Kimley»>Horn Assumptions/Conditions: Page 7 The following assumptions were made as part of the development of the proposal for these phases: • All required exploration permits will be provided to HWA by the City of Edmonds at no cost to HWA. • HWA will apply for the necessary ROW use permits. • HWA will contract with a subcontractor to perform the borings. The borings and pavement cores will be conducted during workday hours (8AM to 5PM) with no work hour restrictions for the exploration not on SR104; It is assumed no night time work will be required. • The geotechnical explorations proposed herein will NOT be used to assess site environmental conditions. However, visual, or olfactory observations regarding potential contamination will be noted. Analysis, testing, storage, and handling of potentially contaminated soil and ground water (either sampled or spoils from drilling) are beyond this scope of services. If suspected contaminated soils and/or ground water are encountered, the material will be properly contained on -site for disposal as mutually agreed upon without additional cost to HWA. • All non -contaminated drilling spoils and related debris will be drummed on site and transported off site for disposal by the drilling subcontractor. Spoils from limited access boring conducted at 17232 Sea Lawn Place will be spread across the site. • All geotechnical borings and pavement cores, with diameters less than 12-inches, drilled through existing pavement, will be patched with fast setting non -shrink grout. TASK 600. Final Design Services — Phase 15 Sites Kimley-Horn will prepare Final Design documents. Efforts involved in these tasks will include the following: • Provide Construction Plans including the following sheets. It is anticipated the final Bid -Ready Construction Plan Set will contain up to 46 sheets. o Cover o General Notes, Abbreviations and Legend o Horizontal Control and Sheet Layout o Existing Conditions and TESC o Water Main Plan and Profile Sheets o Road Restoration Plans o Water Standard Details o Water Main Connection Details o Roadway Details Packet Pg. 278 8.13.a Kimley»>Horn Page 8 • Provide Project Contract Documents Manual based on WSDOT Standard Specifications for Municipal Construction incorporating City -provided front end contractual specifications. Kimley-Horn will work with the City to resolve relevant conflicts with the City -provided front end specifications/General Conditions and project specific Special Provisions. • Provide Engineer's Opinion of Probable Construction Costs and Bid Schedule. Kimley-Horn will work with the City during the design process to determine preferred bid items and units. • Provide Design Memo outlining assumptions and questions to be discussed at each design submittal stage. • Quality Assurance/Quality Control (QA/QC) and constructability review Deliverables: 60%/90% Design submittals — PDFs and ACAD base file of Plans, Specifications, and Engineer's Opinion of Probable Construction Cost. Word document of Design Memo, Excel File of EOPCC including quantity take offs, Principal signed QC statement confirming review and approval of deliverables. Bid -Ready PS&E — PDFs and ACAD base file of Plans, Specifications, and Engineer's Opinion of Probable Construction Costs, ACAD base file, Word Documents of Specifications and Excel file of EOPCC including quantity take offs, Principal signed QC statement confirming review and approval of deliverables. TASK 700. Community Engagement Services Kimley-Horn will provide community engagement services for the first year design as outlined below: February 2024 — February 2025 Community Engagement project management: Internal and external coordination o Attend up to 3 coordination meetings with City of Edmonds o Attend up to 3 internal coordination meetings Stakeholder Meetings: Schedule and facilitate one-on-one meetings with property owners/stakeholders to gauge willingness to grant construction permits, easements and permission for geotechnical explorations. o Stakeholder research o Initial contact via certified mail o Assist with property easement discussions (4 properties) ■ 17232 Sea Lawn Place ■ 17170 Sea Lawn Drive ■ 17161 Sea Lawn Drive ■ 7469 174th St SW o Obtain permission for geotechnical work (1 property) ■ Vacant lot next to 17232 Sea Lawn Place Packet Pg. 279 8.13.a Kimley»>Horn Page 9 o Outreach to residents regarding upcoming geotechnical borings in concrete paved drive (Public ROW containing narrow concrete road and private improvements extending into ROW) (2 properties) ■ 7527 172" d ST SW ■ 7517 172" d ST SW o Educate about the purpose of the project o Inform stakeholder about upcoming construction impacts o Prepare easement documentation using City's standard form Updates: Coordinate with stakeholders to answer project specific questions o Email o Phone • Documentation: Prepare documentation of outreach efforts, inquiries and feedback TASK 800. Post Design Services Kimley-Horn will assist the City with bidding by answering bidder questions and issuing addenda as necessary. The budget for this task assumes up to two (2) addenda issued. Kimley-Horn will also prepare project as -built drawings. Assumptions: The City will advertise the project for bid, upload bid -ready documents to bidding websites, conduct the bid opening and prepare the bid tabulation. Kimley-Horn will not charge for work to prepare addenda if needed to correct or verify errors or omissions in the final plans and specifications. The City will provide inspector and contractor redlines for Kimley-Horn's use to prepare the project as -built drawings. Deliverables: Addenda in PDF, As-builts in PDF and ACAD base file TASK 900. Management Reserve A management reserve of approximately 10% of Kimley-Horn fees is included to allow for additional services not included in this scope of work that may arise over the course of the project. The management reserve tasks are not to be used unless authorized by the City in writing. Additional allowance tasks are included under outside services to allow for: Vactor potholing during design by APS Testing of contaminated soils if encountered during geotechnical explorations by HWA Packet Pg. 280 8.13.a Kimley>»Horn R'1113:I=1IIIIA4 Below is an approximate schedule for the services included in this contract Notice to Proceed January 2024 Locate Services (APS) January/February 2024 Survey Services (DHA) January — March 2024 Preliminary Design January — April 2024 Community Engagement February 2024 — February 2025 City Review April/May 2024 Plan -in -Hand Site Walk -Through with City May 2024 Geotechnical Engineering Services May — July 2024 60% Design May — July 2024 City Review July/August 2024 Design Potholing (if Required) September 2024 90% Design August — October 2024 City Review November — December 2024 Bid -Ready PS&E December 2024 — January 2025 Bid Advertisement February 2025 Bid Opening March 2025 Page 10 Q Packet Pg. 281 8.13.a Kimley»>Horn BUDGET SUMMARY Page 11 Kimley-Horn will perform the services in Tasks 100, 200, and 600 — 900 on a labor fee plus expense basis with the maximum labor fee shown below. Kimley-Horn rates in Exhibit B apply to this contract and are adjusted on an annual basis. Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client. Labor fee will be billed on an hourly basis according to our then -current rates. As to these tasks, direct reimbursable expenses such as express delivery services, fees, and other direct expenses will be billed at 1.10 times cost. Administrative time related to the project may be billed hourly. All permitting, application, and similar project fees will be paid directly by the Client. Should the Client request Kimley- Horn to advance any such project fees on the Client's behalf, an invoice for such fees, with a ten percent (10%) markup, will be immediately issued to and paid by the Client. TASK 100. Project Management and Coordination $32,900 TASK 200. Preliminary Design Services — Phase 15 & 16 $74,900 TASK 600. Final Design Services — Phase 15 $117,000 TASK 700. Community Engagement Services — Year 1 $17,900 TASK 800. Post Design Services $7,700 Kimley-Horn Labor Fee $250,400 TASK 300. APS — Locate Services Subconsultant Fee $21,800 TASK 400. DHA — Survey Subconsultant Fee $100,800 TASK 500. HWA — Geotechnical Engineering Services Fee $100,300 Outside Services Fee $222,900 TASK 300. Vactor Potholing Subconsultant (APS Allowance) $17,300 TASK 500. Contaminated Soils Testing Subconsultant (HWA Allowance) $11,000 TASK 900. Management Reserve (Kimley-Horn Allowance) $28,700 Management Reserve/Allowances* $57,000 Expenses $2,800 TOTAL: $533,100 *The management reserve/allowance tasks are not to be used unless authorized by the City in writing. Packet Pg. 282 8.13.a Kimley>»Horn WXOXIIIIIb9EeP►6III-INI'i111111Ml21111EeP►W Page 12 Any other services, including but not limited to the following, are not included in this Agreement but can be added through a contract modification. • Shoring design • Bypass design • Cathodic protection design • Record of Survey services • Structural engineering • Environmental engineering • Traffic Control Plans for construction of water main • Permitting for construction of water main • Construction phase services • Construction funding applications • Clean Air permitting Q Packet Pg. 283 8.13.a Exhibit B - Cost Proposal Summary City of Edmonds Phase 15 Waterline Replacement January 3, 2024 (Costs Rounded to the Nearest $1.00) DIRECT LABOR Estimated Hourly Labor Classification Hours Rate Costs Principal/Sr. PM 162 $265.00 $ 42,930 Sr. Professional 218 $250.00 $ 54,500 Professional 398 $215.00 $ 85,570 Analyst 318 $190.00 $ 60,420 Admin Support 1 28 $165.00 $ 4,620 Admin Support 11 20 $115.00 $ 2,300 SUBTOTAL KIMLEY-HORN LABOR 1,144 Subtotal Labor $ 250,400 MANAGEMENT RESERVE KIMLEY-HORN LABOR 132 Reserve Labor $ 28,700 TOTAL KIMLEY-HORN LABOR 1,276 Total Labor $ 279,100 DIRECT EXPENSES TOTAL DIRECT EXPENSES $ 2,800 OUTSIDE SERVICES (includes 10% markup) Locates (APS) $ 21,800 Survey (DHA) $ 100,800 Geotechnical (HWA) $ 100,300 Vactor Potholing Allowance (APS) $ 17,300 Contaminated Soil Testing Allowance (HWA) $ 11,000 TOTAL OUTSIDE SERVICES $ 251,200 Total Direct Labor $ 279,100 Total Direct Expenses $ 2,800 Total Outside Services $ 251,200 TOTAL BASE COST (NOT TO EXCEED) $ 533,100 Additional Services Direct Labor N/A Additional Services Outside Services N/A TOTAL ADDITIONAL SERVICES COST (NTE) $ 0 TOTAL PROPOSAL (NTE) $ 533,100 1 Page 1 Packet Pg. 284 8.13.a Exhibit B - Derivation of Hours City of Edmonds Phase 15 Waterline Replacement January 3, 2024 Task Descri Principal / PM Sr. Professional professional Analyst Admin Support I Admin Support II Total H. Task 100 - Project Management and Coordination 101 Kickoff Meetinq 2 4 6 102 Coordination with City 18 18 103 Internal Project Meetings, Team Management and Scheduling 12 12 12 36 104 Budget Control and Invoicing 12 24 36 105 Coordination with Subconsultants 8 16 24 106 Review Meetings with City (3 meetings up to 2 hrs each) and issue minutes 6 12 18 0 Task 100 Totals 58 44 12 0 24 0 138 Task 200 - Preliminary Design Services - Phase 15 & 16 Sites 201 Data Collection/Asbuilt Review 2 4 8 14 202 Site Visit to Review Survey 12 12 24 203 Preliminary Design Alignment Plans 4 24 120 148 204 Planning Level Engineer's Opinion of Probable Construction Costs 2 8 16 60 86 205 Technical Memo Outlining Trenchless Construction Options 2 8 16 1 27 206 Preliminary Design Memo 2 4 1 1 7 207 CA/QC Preliminary Design 8 8 208 Plan -In -Hand Walk Through with City 12 12 24 0 Task 200 Totals 30 70 176 60 0 2 338 Task 300 - Locate Services ::::=Appli,cl Professional Services (APS) - see outside services costs 0 Task 300 Totals 0 0 0 0 0 0 0 Task 400 - Survey Services 401 Duane Hartman & Associates, Inc (DHA) -see outside services costs 0 Task 400 Totals 0 0 0 0 0 0 0 Task 500 - Geotechnical Engineering Services 501 IHWA Geosciences (HWA) -see outside services costs 0 Task 500 Totals 0 0 0 0 0 0 0 Task 600 - Final Design Services - Phase 15 Sites 601 60% Design Plans 8 16 60 80 164 602 60% Project Specifications 2 8 20 8 38 603 60% Engineers Opinion of Probable Construction Cost 1 4 8 24 37 604 60% Design Memo 1 2 2 5 605 QAJQC 60% Design 16 1 1 16 606 90% Design Plans 6 8 32 40 86 607 90% Project Specifications 2 8 20 6 36 608 90% Engineer's Opinion of Probable Construction Cost 1 2 6 20 1 29 609 90% Design Memo 1 2 2 5 610 Traffic Control Plans - none anticipated in Phase 15 0 611 CA/CC 90% Design 16 16 612 Bid -Ready Design Plans 2 4 20 32 58 613 Bid -Ready Project Specifications 1 4 12 4 21 614 Bid -Ready Engineer's Opinion of Probable Construction Cost 1 2 4 16 23 615 CA/QC Bid -Ready Design 16 1 16 0 Task 600 Totals 74 60 186 212 0 18 550 Task 700 - Community Engagement Services 701 En a ement Management 6 6 12 702 Stakeholder Meetings 20 24 44 703 Updates 6 6 4 16 704 Documentation 2 10 12 0 Task 700 Totals 0 34 0 46 4 0 84 Task 800 - Post Design Services 801 Answer Bidder Questions 4 4 802 Issue u to two 2 Addenda 4 8 12 803 Prepare As-Builts based on Inspector/Contractor Provided Redlines 2 16 18 0 Task 800 Totals 0 10 24 0 0 0 34 SUBTOTAL W10 MANAGEMENT RESERVE 162 218 398 318 28 20 1144 Task 900 - Management Reserve (Allowance) 901 Additional Items of Requested Work Not Included in Other Tasks 8 32 44 48 132 Task 900 Totals 8 i 32 44 48 0 0 132 TOTALS 1701 250 442 366 28 20 1276 Principal / Sr. professional Analyst Admin Support Admin Support Classification Sr. PM Professional 1 II $ 265.00 $ 250.00 $ 215.00 $ 190.00 $ 165.00 $ 115.00 Rate $1,530.00 $4,770.00 $8,760.00 $7,140.00 $6,120.00 $4,590.00 $0.00 $32,900.00 $3,250.00 $5,580.00 $32,860.00 $17,370.00 $6,085.00 $1,475.00 $2,120.00 $6,180.00 $0.00 $74,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $34,220.00 $7,750.00 $7,545.00 $1,195.00 $4,240.00 $18,070.00 $7,520.00 $5,855.00 $1,195.00 $0.00 $4,240.00 $11,910.00 $4,305.00 $4,665.00 $4,240.00 $0.00 $117,000.00 $2,640.00 $9,560.00 $3,300.00 $2,400.00 $0.00 $17,900.00 $1,000.00 $2,720.00 $3,940.00 $0.00 $7,700.00 $28,700.00 $0.00 $28,700.00 $279,100.00 Q Page 2 Packet Pg. 285 8.13.a Exhibit B - Direct Expenses City of Edmonds Phase 15 Waterline Replacement January 3, 2024 (Costs Rounded to the Nearest $1.00) MILEAGE Location No. of Trips Miles Total Miles Meeting/Site Visit 3 40 120 0 Total Miles 120 Total Cost at $ 0.66 per mile REPRODUCTIONS $ 79 Type Amount Unit Cost Total Cost Plotting and sheet preparation 230 $ 10.00 $ 2,300 Photocopy (8 1 /2" x 11 ") 2000 $ 0.05 $ 100 Photocopy (11" x 17") 0 $ 0.15 $ 0 Displays (24" x 36") 0 $ 80.00 $ 0 Mylars 0 $ 14.00 $ 0 Total Reproductions $ 2,400 OUTREACH - to be included in future phase Misc. Printed Materials Certified Mail Total Estimated Outreach Costs TOTAL DIRECT EXPENSES Amount Unit Cost Total Cost 1 $ 250.00 $ 250 5 $ 10.00 $ 50 $ 300 $ 2,779 Page 3 Packet Pg. 286 Exhibit C - Project Sites City of Edmonds Phase 15 Waterline Replacement 8.13.a lanuary 3, 2024 Site Pipe ID Material Location Easement Needed WSDOT Coordination Existing Diameter Length Prev Design Target Construction Total LF WM2917 Cl 172nd St SW - W end to 72nd Ave W No No 6 734 Survey WM2978 Cl 72nd AVE w - 174th to 172nd (w/CIP 24) No No 6 680 Survey WM2597 Cl 173rd St SW - 73rd Ave W to 72nd Ave W No No 6 315 Survey Meadowdale WM1681 Cl 73rd Ave W - 173rd St SW to 7469 174th St SW Yes No 4 450 WM2934 Cl 174th - 72nd Ave W to 71st Ave W No No 6 306 Survey WM2932 Cl 174th - 71st to Meadowdale Beach Rd (w/CIP 66) No No 6 1266 Survey WM1695 DI Meadowdale Beach Rd to Olympic View Dr No No 6 38 Survey Phase 15: WM1672 Cl 179th St SW - W end to 74th Ave W No No 4 94 No 2025 5514 WM1673 Cl 179th St SW - across 74th Ave W No No 6 81 No WM85 Cl 73rd PI W No No 4 180 No 179th WM2424 Cl 179th St SW - 74th Ave W to 72nd Ave W No No 6 744 No WM1541 Cl 72nd Ave W - 179 to 179 No No 6 60 No WM2639 Cl 179th St SW - 72nd Ave W to 1-13-40 No No 6 315 No WM2640 Cl 179th St SW - 1-13-40 to end No No 4 250 No WM61 Cl Talbot Rd to Sea Lawn PI No No 6 45 No WM61 Cl Sea Lawn PI No No 4 268 No New Pipe Connect Sea Lawn Dr. to Sea Lawn Pl. Yes No 300 No WM2641 Cl Sea Lawn Dr W end to hyd No No 4 160 No Sea Lawn WM2607 Cl Sea Lawn Dr hyd to 171st St SW No No 6 552 WM1618 Cl 171st St SW -Talbot Rd. to 77th PI W No No 8 394 No Phase 16: WM2892 Cl 171st St SW - 77th PI W to 76th Ave W No No 8 553 No 2026 4749 WM2894 Cl 76th Ave W - 171st St SW to 173rd St SW No No 6 668 No WM1811 Cl Sunset Ave S. - Main St to James St No Yes 8 418 No WM1560 Cl Sunset Ave S. - James St to Dayton (CIP125) No Yes 8 644 No Downtown WM2007 DI Dayton St. - Sunset Ave S to 2nd Ave S No Yes 8 379 No WM1822 Cl Dayton St. 2nd Ave S to 3rd Ave S No No 8 368 No Packet Pg. 287 l 7 r + t • • 1 . ® 14%'P — / -- , =e+►` 05 Irt,u` : 170TH PL SW • LU 1 .• t ) ' I > .3 i� c Y71SI�STSW 4* ti ��, L <f - 1 /�iu i • •1� — A E= 172ND S r,W • • :• x Jr �. r Z w 4 KD STSW — -tt4l 0,60 rf ^�' u � 4 n� *- • I� � � - Vie, '� • . t 'il __z +�.: r -- - � � o ou all �� '1<S "s -.ma's ,�'• .- �`y.'. II niwv _1 IL --J •J-. �1 - 1 �'p - Alk �• -.'' '� .+1-A * a '' a { ,. • it _s - �- '� ■ e �a*• s ,ko vv �yiyl l` Va . ��'� 1 -,— -- --•5 � 1 t � fit, F �` _�L �� S75W�•� •7iTHPLSVVr 1 — '_ Imp- 180 '.1 •_ t •� •/ P�tIHSTSvIf r-^•�'1THSTSIA�•i--L �Sw.- J e er W-4 L t • l ftasirra! JAI 180TH ST SW �A .. 16 LI • S faTs: . Y " 1• - F I R /� , -,'.i. ♦ i i - -I =Yv y. - « - • A' f ',� � �'e Y `�� .?v 4y r .. '� ♦ � � e• r ♦Y sI. -�T,} -s. iRf'r a!•:y*II-n `( 'ter • Z �• e '� y: +Y� `... ♦•l^T�. - - l//IN �� yvv 0 •� - F -a' � 1 f K r .mow r :; , ♦ ' To Ae+73TH PL SV�j SW , 1 A tr " r rt. .2 ►' Ht� •.s r �.l. .• ,a �r �vv 3 �; • _ �- 7�� TA i '� f "�x'' ' ' �Fr' i` .r' ?tea ��ff ►►'f �r ��t( — �— . u i i . « _1 f , �ij'�`?}< - � � y!'� • ♦ -- ail �� .�4 ,. "'' �_._ 6 _ -_ - ��I. J"'.h• � s r _ • r f u. �• - -�. 1801H S I SW a• 1F71TH STS1A� —�L S p �;�, W ow IL Y a\ ` @ �' �t, m 181STSTSVJ igiSTSI Sw, r. Wwr / -i- Y 1 `�I ` • 18 15 1 rL wv • ' ;� p�1( 181ST PC �S -- - ': 1 r T •" wit .A! A 182NDSTS -F r Fr r -� - r, ! lip r } �inv !1 183RD STSW'' �i. !. <-- a��'� • c b� Q� 183RD PL- ';, c v4 Ci Cl`f c, ft. hL I ,•j'� .. .- �a 183RD PL SW 3 FL ,IV Li 185TH ST R , �'`• I - y r - - 185TH STSW it an K... r /�: / tiST ` .•. > Lu `` ,, • 'i%Ir 185TH PL SW cI 00 F — �,I ° 1 1g6TM STS 1 ,__- City of Edmonds Sea Lawn Sites I 8.13.a I 0 Legend Hydrants « Edmonds « Other PRV Valves 0 OPEN CLOSED Blowoffs AirVac Fittings ■ COUPLING BURIED VALVE p DOMESTIC n OVERLAP JE ALTITUDE VALVE ❑ Fireline Meter Water Mains Edmonds Private • ArcSDE.GIS.zNON—CITY_POINT' ArcSDE.GIS.zNON_CITY_LINES N ArcSDE.GIS.WATER_SERVICE_B d Edmonds Water Olympic View Water; Olympic Vie 4) Olympic View Water (Woodway) d ArcSDE.GIS.STREET CENTERLIN ii — <all other values, Q 1 r' 2 = N 5; 4 E t 9;71;7;8 V R r+ Sections Boundary Q Sections C Edmonds Boundary d E ArcSDE.GIS.PROPERTY BUILDIP t _ V ArcSDE.GIS.STREET CENTERLIN M Q 1: 1,516 Notes 252.6 0 126.30 252.6 Feet I This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may WGS_1984_Web _Mercator_Auxiliary_Sphere -- - --- �- --- --�- - --- -- --�-- -- -- -� - © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Packet Pg. 290 1 ,__- City of Edmonds Downtown Sites I 8.13.a I 505.2 0 252.60 505.2 Feet I This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may WGS_1984_Web _Mercator_Auxiliary_Sphere -- - --- �- --- --�- - --- -- --�-- -- -- -� - © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Legend Hydrants « Edmonds « Other PRV Valves 0 OPEN CLOSED Blowoffs AirVac Fittings ■ COUPLING BURIED VALVE p DOMESTIC n OVERLAP JE ALTITUDE VALVE ❑ Fireline Meter Water Mains Edmonds Private • ArcSDE.GIS.zNON_CITY_POINT' ArcSDE.GIS.zNON_CITY_LINES N ArcSDE.GIS.WATER_SERVICE_B d Edmonds Water Olympic View Water; Olympic Vie 4) Olympic View Water (Woodway) d ArcSDE.GIS.STREET CENTERLIN ii — <all other values, Q 1 r' 2 = N 5; 4 E t 9;71;7;8 V R r+ State Highways Q <all other values> r ; C 0 G) t 1 C� 2 w a+ Q 1: 3,031 Notes 0 Packet Pg. 291 1 1 8.13.b I Phase 15116 (2025126) Water Replacement Project Site 8 Phase 15/16 Water Replacement I171 st St SW at Talbot Rd to 76th Ave W 76th Ave W at 171 st St SW to 173rd St SW. ISea Lawn PI at Talbot Rd to End Sea Lawn Dr at 171 st St SW to End Connection of Sea Lawn PI and Sea Lawn Dr W End of 172nd St SW to 72nd Ave W 72 Ave W to 174th St SW 174th ST SW at 72nd Ave W to Meadowdale Beach I W End of 174th St SW to 73rd Ave W 73rd Ave W at 174th St SW to 173 St Sw 173rd St SW att 73rd Ave W to 72nd Ave W ISunset Ave S at Main St. to Dayton .Davton St. at Sunset Ave S to 3rd Ave S W End of 179th St to E End 73rd PI W .o L IL c a� E d 0 R a as c Packet Pg. 292 1 8.14 City Council Agenda Item Meeting Date: 01/16/2024 Public Safety Building Solar project Professional Services Agreement and Power of Attorney Staff Lead: Thom Sullivan, Facilities Manager - Department of Public Works Department: Public Works & Utilities Preparer: Royce Napolitino Background/History February 2022 - City Council accepted the State of Washington's Department of Commerce Energy Retrofit Grant for Public Buildings. This matching grant provides a share of the construction and installation of a proposed 100kW solar plant on the West Roof of the Public Safety Complex. Edmonds worked with McKinstry Company as their ESCO (Energy Services Company) consultant to apply for and secure the grant funding. The grant award of $119,645 amounts to 25-30% of the total cost of the proposed project. Approved for Consent during January 2024 Parks and Public Works Committee. Staff Recommendation Consent to - entrance into PSA with Ryan LLC for consulting services and authorize Mayor to Sign Power of Attorney on behalf of City to authorize application for Federal Inflation Reduction Act funding. Narrative The Public Safety Solar project is at substantial completion and accessing funding reimbursement from the Federal Inflation Reduction Act is pending. This process is intricate and the City as well as DES (Commerce Energy Programs) do not have prior experience accessing this funding. The City has interviewed a qualified consultant along with Sharon Cates to vet the process and need for consulting. The consulting/application fee is $15,000 which will be covered by projected Inflation Reduction Act reimbursement (estimate $175,000.00) and project contingency. PSA is in Director Antillon's spending authorization for signing. Attachments: DRAFT Ryan, LLC Professional Services Agreement 12.21.2023 City of Edmonds PSB IRA Energy Related EL 12-14-2023 f2848-RyanITC-Blank POA v2 Packet Pg. 293 8.14.a CITY OF EDMONDS MIKE ROSEN 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 FAX 425-672-5750 MAYOR Website: www.edmondswa.gov PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City," and Ryan, LLC, hereinafter referred to as the "Consultant." WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide federal tax consulting services relating to the City's Public Safety Building Solar Project (the "Project") and potential tax credits/incentives associated therewith; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit A; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FIFTEEN THOUSAND DOLLARS ($15,000.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. 1 Packet Pg. 294 8.14.a C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Packet Pg. 295 8.14.a 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. Packet Pg. 296 8.14.a 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of MAIRI --M Packet Pg. 297 8.14.a The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue N Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Ryan, LLC Attn: Chairman and CEO Three Galleria Tower 13155 Noel Road, Suite 100 Dallas, TX 75240 With a copy to: Attn: Chief Legal Officer at the same address With email copies to: chairmanAryan.com and le2al.notices(&,ryan.com Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS day of CITY OF EDMONDS Oscar Antillon, Director Public Works and Utilities Department APPROVED AS TO FORM: Office of the City Attorney 2024. RYAN,LLC Andy Hammons, Principal Packet Pg. 298 8.14.a STATE OF TEXAS ) )ss COUNTY OF DALLAS ) On this day of 2024, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Andy Hammons, Principal for Ryan, LLC, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 299 8.14.b Ryan#). December 14, 2023 Mr. Thom Sullivan City of Edmonds 121 5th Ave N Edmonds, WA 98020 Three Galleria Tower 13155 Noel Road Suite 100 Dallas, TX 75240 Tel. 972.934.0022 Fax 972.960.0613 www.ryan.com Re: Federal Income Tax Consulting Services for IRA Energy -Related Credits & Deductions Dear Mr. Thom Sullivan: Thank you very much for the opportunity to provide federal income tax consulting services to City of Edmonds ("Client"). As discussed, this letter (the "Agreement") outlines the terms and conditions of our engagement. ENGAGEMENT SCOPE Ryan, LLC ("Ryan") will conduct a federal income tax review of Client's properties with potential energy tax incentive benefit for all open tax years at the time of execution of this engagement. Tax consulting will generally include Energy Related Credits & Deduction from the Inflation Reduction Act of 2022 (IRA), amended, including but not limited to §§ 30C, 45, 45L, 45Q, 45U, 45V, 45Y, 45Z, 48, 48C, 48E, and 179D of the Internal Revenue Code. This engagement with Client is intended to be specifically for: • City of Edmonds Public Safety Building Solar Project located at 250 51 Ave. N. Edmonds, WA 98020 with an estimated project value of roughly $685,000. Ryan will identify, qualify, quantify, and support Client's claim for energy tax credits and/or applicable bonus deductions. Ryan will prepare and provide: • Pre -File § 6417 Registration: Whether transferring the tax benefit or using direct -pay, the ITC option requires pre -filing registration with the Federal Register before filing the tax return. Ryan LLC will assist the client with paperwork and the client will receive a registration number for each specific property. This process requires a Form 2848 Power of Attorney on behalf of the developer -owner of the energy property. • Tax Credit Report: All necessary pro -forma forms that Client and/or tax preparer can file with the IRS on a tax return (excluding any tax return prep or tax compliance itself on c 0 An u M N 0 N r N r Packet Pg. 300 8.14.b Mr. Thom Sullivan City of Edmonds PSB December 14, 2023 Page 2 of 5 behalf of client) and a complete report summarizing analysis, findings, and the steps needed to realize any savings identified. This report will include audit ready documentation summary and analysis that can be utilized during an IRS field exam. • Out of Scope Tax Research: As needed tax research on concept and design of intended building and/or energy properties conceived by the Client and their design team; All Ryan services will be fully integrated to minimize any business disruptions to Client and maximize and sustain overall cash benefits. Prior to work commencement, Ryan will confirm in writing with Client the specific properties for which Client desires to be included in the scope of this agreement. Properties may be added to the scope of this agreement via written communication to Ryan throughout the course of the engagement. Our classifications regarding energy or energy -efficient properties will be based upon our understanding of Client's business operations, the Internal Revenue Code, related regulations, Revenue Rulings and Revenue Procedures, court decisions, general construction & engineering knowledge, and other guidance related to the Energy Act 2005 and Inflation Reduction Act 2022 (IRA 2022) for 2023 and beyond projects. ENGAGEMENT TERM This Agreement will commence upon the execution hereof, and it will remain in effect until terminated. Either parry may elect to terminate this Agreement without cause at any time upon providing the other party with thirty (30) days written notice. If Client elects to terminate this Agreement, Client will be responsible for fees and services rendered and reasonable expenses incurred up to the date of termination. RESPONSIBILITIES All services will be conducted under the supervision of Mr. Andy Hammons, Principal, who serves as Client Principal for Client. Mr. Ian Boccaccio, Principal, will serve as the Engagement Principal for this project. Mr. Scott Stogsdill, Director, will serve as the Project Manager for this engagement and will be responsible for staffing, project coordination, technical direction, and related issues. Additionally, throughout the course of this engagement, we will make every effort to arrange and schedule all work to avoid interruption of Client's normal business operations. Ryan may contract with outside resources with recognized expertise, as needed. With the exception of the fee arrangement described below, any subcontractors shall be bound by all terms and conditions of this Agreement, including but not limited to, all obligations of confidentiality. c 0 An u M N 0 N r N r Packet Pg. 301 8.14.b Mr. Thom Sullivan City of Edmonds PSB December 14, 2023 Page 3 of 5 COMPENSATION Ryan's fee for Implementation will be calculated as follows: • Pre -File § 6417 Registration: $5,000 Fixed -Fee • Tax Credit Report: 10,000 Fixed -Fee • Out of Scope Tax Research: $435 per hour Out of Scope or other tax research or analysis not related specifically to the scope above (including c specifically preconcept, concept, and design research or analysis) to maximize the credit, will be at the blended rate of $435 for Ryan professionals, plus expenses. Hourly billing rates are subject o to change upon thirty (30) days prior notice. Ryan may increase its hourly rates from time to time a by publication of a new rate table, which shall occur no more frequently than once every twelve (12) months. The publication of a new rate table shall override Ryan's existing hourly rates, c including rates that have been calculated by applying an annual percentage increase. All fixed and hourly fee rates shall automatically increase by three percent (3%) effective every January 1. u M These fees are in no way contingent upon IRS or taxing authority action or inaction. Fees will be N earned and invoiced at the time Ryan delivers all work product required for Implementation, at r which time Client will be deemed to have realized the benefit associated with implemented N Recommendations delivered through Ryan's work product. All invoices are due and payable in full within thirty (30) days. Client agrees to pay interest of one and one-half percent (11/2%) per month on any past due fees. Client further agrees to pay all costs of collection, including, but not limited to, any collection agency or attorneys' fees, incurred by Ryan in connection with fees more than sixty (60) days past due. Ryan's preferred method of payment is via electronic funds transfers ("EFT"), and EFT instructions will be provided to Client on each invoice. In the event Client is unable to remit payment via EFT, Ryan will accept checks, credit cards, or purchasing cards; however, if payment is made using a credit card or purchasing card, Client authorizes Ryan to add a processing fee to the payment. Such processing fee is currently three percent (3%) of the payment amount and is subject to change upon thirty (30) days prior notice. Ryan and Client shall abide by the rules of the National Automated Clearing House Association (or other similar local regulator) and the banking laws of the United States (or other applicable jurisdiction) when performing EFT (or similar electronic payment) transactions. NOTICE Any notice to be given under this Agreement shall be given in writing and may be made by personal delivery or hand delivery by courier, by overnight reputable national courier, or by Packet Pg. 302 8.14.b Mr. Thom Sullivan City of Edmonds PSB December 14, 2023 Page 4 of 5 placing such in the United States certified mail, return receipt requested. Notices to Client should be sent to the address indicated on the first page of this Agreement and notices to Ryan should be addressed as follows: Ryan, LLC Three Galleria Tower 13155 Noel Road Suite 100 Dallas, Texas 75240 Attn: Chairman and CEO With a copy to: Attn: Chief Legal Officer at the same address With email copies to: chairman@ryan.com and legal.notices@ryan.com DELIVERY OF SERVICES Client agrees to provide access to all necessary documents, supporting workpapers, policies, and personnel that may facilitate our review and recommendations with respect to this engagement. Ryan is entitled to assume without independent verification the accuracy of all representations, assumptions, information, and data provided by Client. Neither Ryan nor any of its employees will provide any legal or accounting services to Client in connection with this engagement. Neither Ryan nor any employee of Ryan will serve in a representative capacity on behalf of Client before the Internal Revenue Service ("IRS"), nor will Ryan or any employee of Ryan obtain a power of attorney (on IRS Form 2848 or otherwise) authorizing Ryan or such employee to represent Client before the IRS. If it becomes necessary for Client to have a representative before the IRS or if it becomes necessary for Ryan to engage a party to provide professional services in support of Ryan's obligations under this Agreement, Ryan may, at its option, engage a representative or such third party on behalf of Client to represent Client before the IRS or provide such professional services, as the case may be. Such engagement shall (i) be at Ryan's expense, and (ii) be subject to Client's approval, provided that Client agrees not to unreasonably withhold or condition such approval. Ryan will provide assistance to such representative, but such assistance shall be limited to providing the factual basis for the filing of claims for refund and other tax returns filed by Client pursuant to this agreement and the information supplied on such returns. INTEGRITY AND CONFIDENTIALITY We guarantee that all matters associated with the professional services we render will be directed with the highest degree of professional integrity. Accordingly, all information that Client makes available to Ryan shall be considered confidential, proprietary information, and Ryan shall not c 0 .5 M N 0 N r N r Packet Pg. 303 8.14.b Mr. Thom Sullivan City of Edmonds PSB December 14, 2023 Page 5 of 5 disclose such information to any third party except as required in fulfilling duties described by this Agreement or to comply with an official order of a court of law. Additionally, Client agrees that Ryan's work product, including specific engagement procedures and techniques, constitutes proprietary and exclusive information, and Client further agrees not to disclose such information to any third party without obtaining prior written approval from Ryan. Additionally, Ryan's tax saving strategies constitute proprietary and exclusive information; provided, however, that notwithstanding the foregoing, Ryan does not limit Client's disclosure of the tax treatment or the tax structures of the transactions. This Agreement does not include information independently developed by Client, information previously known to Client, or information rightfully received by Client from a third parry without confidential limitations. LAW GOVERNING AGREEMENT This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Exclusive venue for any dispute with respect to this Agreement shall reside in a court of competent jurisdiction in Dallas, Dallas County, Texas. ACKNOWLEDGMENT Thank you for the opportunity to assist you with this project. If the above terms and conditions meet with your approval, please sign and return a copy of this Agreement at your convenience. Upon acceptance, we will contact you to arrange a mutually acceptable time to begin our review. If you have any questions, or if you would like to discuss this Agreement further, please contact Mr. Ian Boccaccio at 860.985.3234. RYAN, LLC: Name: Andv Hammons Title: Principal Date: Sentember 29 . 2023 CITY OF EDMONDS: Un Name: Title: Date: c 0 a) o: M N O N r N r Packet Pg. 304 Form 2848 Power of Attorney (Rev. January2018) and Declaration of Representative Department of the Treasury Internal Revenue Service ► Go to www.irs.gov/Form2848 for instructions and the latest information. Power of Attorney Caution: A separate Form 2848 must be completed for each taxpayer. Form 2848 will not be honored for any purpose other than representation before the IRS. 1 Taxpayer information. Taxpayer must sign and date this form on page 2, line 7. Taxpayer name and address hereby appoints the following representative(s) as attorney(s)-in-fact: 2 Representative(s) must sign and date this form on page 2, Part 11. Taxpayer identification number(s) 8.14.c OMB No. 1545-0150 For IRS Use Only Received by: Name Telephone Function Date Daytime telephone number I Plan number (if applicable) Name and address CAF No. 0307-19410R Scott Stogsdill PTIN __________________ P02202160 ------------------- Three Galleria Tower, 13155 Noel Road, Suite 100 Telephone No. 469.399.4496 ---------------------------------------- Dallas, Texas 75240 Fax No. 972.960.0613 Check if to be sent copies of notices and communications ❑� Check if new: Address Telephone No. Z Fax No. Z Name and address CAF No. 0315-36579R Dane Ware PTIN __________________ P03014909 ------------------- Three Galleria Tower, 13155 Noel Road, Suite 100 Telephone No. 817.301.4461 ---------------------------------------- Dallas, Texas 75240 Fax No. Check if to be sent copies of notices and communications ❑� Check if new: Address ❑� Telephone No. ❑ Fax No. ❑ Name and address CAF No. PTI N Telephone No. Fax No. (Note: IRS sends notices and communications to only two representatives.) Check if new: Address ❑ Telephone No. ❑ Fax No. ❑ Name and address CAF No. PTI N Telephone No. Fax No. (Note: IRS sends notices and communications to only two representatives.) Check if new: Address ❑ Telephone No. ❑ Fax No. ❑ to represent the taxpayer before the Internal Revenue Service and perform the following acts: 3 Acts authorized (you are required to complete this line 3). With the exception of the acts described in line 5b, I authorize my representative(s) to receive and inspect my confidential tax information and to perform acts that I can perform with respect to the tax matters described below. For example, my representative(s) shall have the authority to sign any agreements, consents, or similar documents (see instructions for line 5a for authorizing a representative to sign a return). Description of Matter (Income, Employment, Payroll, Excise, Estate, Gift, Whistleblower, Practitioner Discipline, PLR, FOIA, Civil Penalty, Sec. 5000A Shared Responsibility Payment, Sec. 4980H Shared Responsibility Payment, etc.) (see instructions) Tax Form Number (1040, 941, 720, etc.) (if applicable) Year(s) or Period(s) (if applicable) (see instructions) 4 Specific use not recorded on Centralized Authorization File (CAF). If the power of attorney is for a specific use not recorded on CAF, check this box. See the instructions for Line 4. Specific Use Not Recorded on CAF . . . . . . . . . . . . . . . ► ❑ 5a Additional acts authorized. In addition to the acts listed on line 3 above, I authorize my representative(s) to perform the following acts (see instructions for line 5a for more information): ❑ Access my IRS records via an Intermediate Service Provider; ❑ Authorize disclosure to third parties; ❑ Substitute or add representative(s); ❑ Sign a return; ❑ Other acts authorized: For Privacy Act and Paperwork Reduction Act Notice, see the instructions. Cat. No. 11980J Form 2848 (Rev.1-2018) N Q O a c M m tU H c ca 00 00 N w r C d s t� ca Q Packet Pg. 305 Form 2848 (Rev. 1-2018) 8.14.c Page 2 Specific acts not authorized. My representative(s) is (are) not authorized to endorse or otherwise negotiate any check (including directing or accepting payment by any means, electronic or otherwise, into an account owned or controlled by the representative(s) or any firm or other entity with whom the representative(s) is (are) associated) issued by the government in respect of a federal tax liability. List any other specific deletions to the acts otherwise authorized in this power of attorney (see instructions for line 51b): 6 Retention/revocation of prior power(s) of attorney. The filing of this power of attorney automatically revokes all earlier power(s) of attorney on file with the Internal Revenue Service for the same matters and years or periods covered by this document. If you do not want to revoke a prior power of attorney, check here . . . . . . . . . . . . . . . . . . . . . . . . . . ► ❑ YOU MUST ATTACH A COPY OF ANY POWER OF ATTORNEY YOU WANT TO REMAIN IN EFFECT. 7 Signature of taxpayer. If a tax matter concerns a year in which a joint return was filed, each spouse must file a separate power of attorney even if they are appointing the same representative(s). If signed by a corporate officer, partner, guardian, tax matters partner, partnership representative, executor, receiver, administrator, or trustee on behalf of the taxpayer, I certify that I have the legal authority to execute this form on behalf of the taxpayer. ► IF NOT COMPLETED, SIGNED, AND DATED, THE IRS WILL RETURN THIS POWER OF ATTORNEY TO THE TAXPAYER. Signature Date Title (if applicable) Print Name Print name of taxpayer from line 1 if other than individual JIM Declaration of Representative Under penalties of perjury, by my signature below I declare that: • I am not currently suspended or disbarred from practice, or ineligible for practice, before the Internal Revenue Service; • I am subject to regulations contained in Circular 230 (31 CFR, Subtitle A, Part 10), as amended, governing practice before the Internal Revenue Service; • I am authorized to represent the taxpayer identified in Part I for the matter(s) specified there; and • I am one of the following: a Attorney —a member in good standing of the bar of the highest court of the jurisdiction shown below. b Certified Public Accountant —a holder of an active license to practice as a certified public accountant in the jurisdiction shown below c Enrolled Agent —enrolled as an agent by the Internal Revenue Service per the requirements of Circular 230. d Officer —a bona fide officer of the taxpayer organization. e Full -Time Employee —a full-time employee of the taxpayer. f Family Member —a member of the taxpayer's immediate family (spouse, parent, child, grandparent, grandchild, step-parent, step -child, brother, or sister). g Enrolled Actuary —enrolled as an actuary by the Joint Board for the Enrollment of Actuaries under 29 U.S.C. 1242 (the authority to practice before the Internal Revenue Service is limited by section 10.3(d) of Circular 230). h Unenrolled Return Preparer —Authority to practice before the IRS is limited. An unenrolled return preparer may represent, provided the preparer (1) prepared and signed the return or claim for refund (or prepared if there is no signature space on the form); (2) was eligible to sign the return or claim for refund; (3) has a valid PTIN; and (4) possesses the required Annual Filing Season Program Record of Completion(s). See Special Rules and Requirements for Unenrolled Return Preparers in the instructions for additional information. k Qualifying Student —receives permission to represent taxpayers before the IRS by virtue of his/her status as a law, business, or accounting student working in an LITC or STCP. See instructions for Part II for additional information and requirements. r Enrolled Retirement Plan Agent —enrolled as a retirement plan agent under the requirements of Circular 230 (the authority to practice before the Internal Revenue Service is limited by section 10.3(e)). ► IF THIS DECLARATION OF REPRESENTATIVE IS NOT COMPLETED, SIGNED, AND DATED, THE IRS WILL RETURN THE POWER OF ATTORNEY. REPRESENTATIVES MUST SIGN IN THE ORDER LISTED IN PART I, LINE 2. Note: For designations d-f, enter your title, position, or relationship to the taxpayer in the "Licensing jurisdiction" column. Designation— Insert above letter (a—r). Licensing jurisdiction (State) or other licensing authority (if applicable). Bar, license, certification, registration, or enrollment number (if applicable). Signature Date a TX 24066152 N Q O a C M m U H C ca 00 le Co 04 c d E s t� ca Q For packet Pg. 306 8.15 City Council Agenda Item Meeting Date: 01/16/2024 Approval of Supplemental LAG agreement with KPG Psomas, Inc. for the Main St Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On May 9, 2023, the original agreement was presented to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. On May 23, 2023, the original agreement item was approved by City Council. On January 9, 2024, this item was presented to the Parks and Public Works Committee and was forwarded to the consent agenda for approval. Staff Recommendation Approve the supplemental agreement. Narrative On May 26, 2023, a contract was executed with KPG for design of the Main St Overlay project. The total amount payable for this contract was $125,114.44. The project consists of a full -width grind and pavement overlay along Main St from 6th Ave to 8th Ave. This project also includes upgrading all noncompliant ADA curb ramps within the project limits and evaluating the roadway section for potential installation of an eastbound bicycle lane. During the design, City engineering staff identified the need for additional professional services necessary to analyze and design a stormwater detention pipe to support the project. The fee for the additional design services is $20,224. The project is scheduled for construction in Summer, 2024 and will be funded by a combination of federal ($750,000 grant) and local funds. Attachments: Attachment 1 - Supplement Packet Pg. 307 8.15.a Washington State Department of Transportation Supplemental Agreement Organization and Address Number I KPG Psomas Inc. 3131 Elliott Ave, Ste 400 Original Agreement Number Seattle, WA 98121 LA10513 Phone: 206-286-1640 Project Number Execution Date Completion Date STBGUL-2512(010) 5/26/23 12/31/2024 Project Title New Maximum Amount Payable Main Street Overlay Project $145,338.44 Description of Work Main Street Overlay - Supplement to add design of drainage facilities to the contract The Local Agency of City of Edmonds desires to supplement the agreement entered in to with KPG Psomas, Inc and executed on 5/26/23 and identified as Agreement No. LA10513 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No change III Section V, PAYMENT, shall be amended as follows: See attached as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. LIM Consultant Signature Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 308 8.15.a EXHIBIT A City of Edmonds Main Street Project Supplement 1— Storm Detention Improvements KPG Psomas, Inc. Scope of Work January 2024 This supplement is for the additional design and documentation efforts to address required stormwater detention within the project limits. The work will continue stormwater design and reporting efforts completed during the 30% design phase. Current City standards will be used for design and documentation requirements. The design elements will be incorporated into the existing project elements and the required submittals for the project. SCOPE OF WORK Task 1— 60% Design The Consultant will prepare 60% design, a draft Stormwater TIR, drainage plans, and an estimate. This work consists of: 1.1 Updating the previous stormwater memo to a full TIR 1.2 Designing stormwater detention to meet City stormwater requirements. 1.3 Preparing 60% drainage plans to include stormwater detention facilities. 1.4 Preliminary estimate of engineer's opinion of probable construction costs for stormwater elements of the project. Deliverables: 60% Plans and Estimate • Draft TIR Task 2 — 90% Design The Consultant will prepare a 90% design, drainage plans, and an estimate. This work consists of: 2.1 Address the 60% design comments consolidated and provided by the City. 2.2 Provide written responses to 60% comments. 2.3 Prepare 90% design drawings, specifications, and estimate. Deliverables: • 90% Plans, Specifications and Estimate • Response to 60% comments City of Edmonds Page 1 January 2024 Main Street Storm Detention Improvements — Supp 1 Packet Pg. 309 8.15.a EXHIBIT A Task 3 —100% Design The Consultant will prepare a 100% design, final Stormwater TIR, drainage plans, and an estimate. This work consists of 3.1 Address the 90% design comments consolidated and provided by the City. 3.2 Provide written responses to 90% of comments. 3.3 Prepare 100% design drawings, specifications, and estimate. 3.4 Prepare final Stormwater TIR Task 4 — Bid Submittal and Support This task includes providing bid ready documents and providing engineering support during bidding as requested by the City PM. Efforts under this task could include: 4.1 Prepare bid -ready design drawings, specifications, and estimate. 4.2 Provide up to 4 hours of support related to drainage design to respond to questions during the bidding process. nolivornhloc • Bid Ready Plans, Specifications and Estimate. • Responses to Bidder Questions City of Edmonds Page 2 January 2024 Main Street Storm Detention Improvements — Supp 1 Packet Pg. 310 8.15.a SUPPLEMENT #1 -STORM PRIME CONSULTANT COST COMPUTATIONS Client: Project Name: KPG Psomas Inc. Project Number: Date: City of Edmonds Main St Overlay Project 9EDMO10100 1 /3/2024 Task No. Task Description Labor Hour Estimate Total Hours and Labor Cost Computions by Task c _ w d Cr) y c w ° a w m m U £ Q m .0 O c H y Q o p $290.00 $205.00 $166.00 $139.00 $179.00 $110.00 $98.00 Hours Totals Task 1 - 60% 60% Draft TIR 8 22 1 31 $ 4,496.00 60% Plans & Estimate 4 2 16 4 26 $ 4,092.00 60% QC 2 2 2 6 $ 1,020.00 Site walk 4 4 8 $ 1,220.00 Task Total 0 6 16 44 4 1 0 71 $ 10,828.00 Task 2 -90% Respond to comments 2 2 1 5 $ 720.00 90% Plans 2 6 8 $ 1,166.00 90% Specs & Estimate 8 3 11 $ 1,745.00 90% QC 1 1 1 3 $ 510.00 Task Total 0 1 13 12 0 1 0 27 $ 4,141.00 Task 3 - 100% Final TIR 2 6 1 9 $ 1,276.00 100% Plans & respond to comments 1 4 5 $ 722.00 100% Specs & Estimate 2 2 4 $ 610.00 100% QC 1 1 1 3 $ 510.00 Task Total 0 1 6 13 0 1 0 21 $ 3,118.00 Task 4 - Bid Submittal and Support Bid Ready PS&E 1 2 4 1 8 $ 1,203.00 Bidding Support 1 4 5 $ 869.00 0 $ 0 $ Total Labor Hours and Fee 0 10 41 73 4 4 0 132 $ 20,159.00 Subconsultants Subtotal $ - Administrative Charge (5%) $ Total Subconsultant Expense $ Reimbursable Direct Non -Salary Costs Mileage at current IRS rate $ 65.00 Reproduction Allowance Total Reimbursable Expense $ 65.00 Management Reserve $ Total Estimated Budget $ 20,224.00 Packet Pg. 311 8.16 City Council Agenda Item Meeting Date: 01/16/2024 Fire Station 16 Fire Alarm Panel and System Replacement Staff Lead: Thom Sullivan, Facilities Manager Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Fire Station 16, located at 8429 196th St SW, was constructed in 2003. The current fire alarm demand cannot rely on the outdated infrastructure of the building. Approved for Consent during 9-January, 2024 Parks and Public Works Committee. Staff Recommendation Consent to Authorize the Public Works Director to sign a fire alarm system replacement contract with Absco Solutions, relying on the 016 deferred maintenance bond funds as the funding source. Narrative Fire Station 16 was built in 2003 and the fire alarm system is failing and needs to be replaced. This replacement schedule has been exacerbated by the failure of Ziply Fiber's support of copper phone line infrastructure. Current Fire Alarm system is no longer externally reporting trouble or alarm activation to monitoring service - a building code requirement. New system will cost $31,107 plus taxes and monitoring fees and could be paid from the deferred maintenance bond funds available in the 016 fund. Attachments: 26161-1 Fire Station 16 - Fire Alarm Control Panel Replacement Packet Pg. 312 8.16.a Page 1 of 6 Proposal 26161-1 Absco Solutions INTEGRATION THAT EMPOWERS AND PROTECTS Absco Solutions 3400 188th St. SW, Suite 461 Lynnwood, WA 98037 Phone (425) 771-1166 City of Edmonds Public Works Fax (425) 771-4422 Project Proposal for Web: www.abscosolutions.com Fire Station 16 Fire Alarm Control Panel Replacement Prepared for Thom Sullivan Phone: 425-760-3334 Prepared By: Morgan Campbell November 15, 2023 _ d E CL NNQ Ids E U) _ ca _ cc a E L ca Q d U- 0 u= w _ E 0 to CL (L 0 L w+ _ 0 U E L ca Q Q L_ U. to _ 0 w+ U) L_ UL T- to c� N m E t 0 c� r r Q Packet Pg. 313 8.16.a November 15, 2023 City of Edmonds Public Works Page 2 of 6 Proposal 26161-1 This document is intended to describe the Scope of Work proposed to City of Edmonds Public Works by Absco Solutions. The information set forth below is intended to be a framework for discussion around project work efforts and is subject to change. It is anticipated that project requirements will be mutually defined and/or detailed written specifications finalized if the proposed Scope of Work is approved. Project schedules and cost estimates contained herein are based upon information provided to date and are subject to change. This proposal and supporting information including solution information provided by Absco Solutions is intended only for the named recipient(s) and contains information that is privileged or exempt from disclosure under applicable law. If you are not the intended recipient(s), you are notified that the dissemination, distribution or copying of this information is strictly prohibited; please notify the sender then delete this information, including any attachments. This proposal is based on customer request, past inspection reports and site survey. This proposal and supporting information, inclusive of any: attached drawings, diagrams and documents or submittals, provided by Absco Solutions is intended only for the named recipient(s) and contains information that is privileged or exempt from disclosure under applicable law. If you are not the intended recipient(s), you are notified that the dissemination, distribution or copying of this information is strictly prohibited; please notify the sender then delete this information, including any attachments. Overview of Issues / Needs Assessment Provide replacement FACP for existing EST-2. Replace existing detection devices as needed on a like -for -like basis, reuse existing notification devices as is, in their current locations and configuration. Scope of Work / Desired Outcome Provide, install and program fire alarm equipment as outlined in the proposal. Proposal includes design, equipment, installation, programming and confidence testing with the AHJ. See notes for a list of inclusions, exclusions, limitations and terms. Inclusions • Low voltage permits applicable to Absco Solutions' scope listed in this proposal are included in the price. • Price includes providing the listed equipment only. Any additional equipment is to be on a time and material basis. • Price includes the termination and programming of the control panel(s). Prior to termination of the control panel(s) all wire must be labeled per the Absco Solutions design drawings. All circuits must be complete and free of grounds, shorts, and metered for end of line resistor (if applicable). To complete circuit, all circuit splices must be made within NEC standards (minimum six inches of cable length). • Price includes start up and test of the listed devices provided by Absco Solutions in this proposal to ensure functionality of the system as proposed. • Price includes 1 hour of training of the end user on site. Additional training is to be on time and material basis. Exclusions • Firewatch may be required during the course of this work. Firewatch provisions are not included in our proposal and is to be provided and coordinated by the building owner. Absco Solutions 3400 188th St. SW, Suite 461, Lynnwood, WA 98037 Phone (425) 771-1166 Fax (425) 771-4422 Packet Pg. 314 8.16.a November 15, 2023 City of Edmonds Public Works Page 3 of 6 Proposal 26161-1 • Price excludes the termination or physical installation of any field devices. • Price does not include the provision or installation of raceway, conduit, boxes, or wire of any kind. Wiring by others must be installed to the final device location. Any cabling splices required to bring the circuit to the device location must be completed by others prior to device termination. • 120 VAC for power and phone lines for monitoring to be existing or provided by others. 120 VAC connection to be terminated and permitted by others as required. Phone lines to be located and labeled at the control panel location. • Proposal excludes mounting of control panel housings, terminal cabinets, gutters, or any raceway. All items to be mounted in their permanent location as part of the rough -in phase provided by others. • Absco Solutions does not warrant any customer -provided equipment or cabling. Additional labor required to troubleshoot, repair or correct faulty equipment or wiring will be billed as a separate invoice. • Door hardware (strikes, latches, electronic hinges or any other hardware) is to be provided and installed by others and is not part of this scope. This exclusion is applicable to field terminations to the door hardware unless included specifically in the inclusion terms. • Doorholders are not anticipated or included in this proposal, nor are any additional smoke detectors that might be required as a result of doorholders. • Proposal price does not include providing detection for Fire/Smoke Dampers as none were demonstrated on the fire alarm drawings. If additional detection is needed for F/SD it will be billed on a separate change order on a time and materials basis. • Proposal price does not include providing duct detectors. Duct detectors to be provided and installed by HVAC contractor (if necessary). If duct detectors are installed by others, additional input modules may be required and would be provided on a time and material basis. • Any required outputs from the fire or suppression systems or life -safety system scope in support of the access control as well as all associated scopes related to systems outside of the video surveillance and access control systems are to be provided by others and is not included in this proposal. • The AHJ may require other contractors to be present for pre -testing and final testing which may include, but is not limited to, contractors for sprinkler systems, elevators, mechanical systems, and monitoring. Any coordination or payment of other contractors shall be the responsibility of others and is not included in this proposal. • Residential combination Room Smoke/CO Detector are excluded from this proposal and are to be provided by others. • Sales Tax excluded - Any applicable state sales tax is not included in the quoted price Limitation • Price is based on reusing existing wiring. If any existing wiring cannot be reused or contains faults, additional labor and material will be billed on a separate invoice on a time and material basis. • Proposal price does not include any upgrades to notification or detection device outside of this scope. If AHJ requires any upgrades to current system, they will be provided on a time and materials basis and billed on a separate change order. • All required lifts are to be furnished by others for Absco Solutions use as necessary, and are not included in Absco Solutions' proposal. Absco Solutions 3400 188th St. SW, Suite 461, Lynnwood, WA 98037 Phone (425) 771-1166 Fax (425) 771-4422 Packet Pg. 315 8.16.a November 15, 2023 City of Edmonds Public Works Page 4 of 6 Proposal 26161-1 • Any additional insurance cost will be billed at cost plus 10%. This includes, but is not limited to, Waivers of Subrogation, Waiver for Transfer of Right of Recovery, Specific Additional Insured, etc. Failure to disclose any additional insurance requirements will be deemed acceptance of any future change orders for insurance charges. • The design and permitting process requires the use of AutoCAD files. Architectural backgrounds are required to be provided in digital format (dwg file). If backgrounds are not provided in digital format a change order will be produced to generate such a file. • Price includes start up, one pre -test only of all devices with other contractors/customers during single site visit and one final test only of all devices with the AHJ during single site visit. Additional testing required for other trades or inspectors and/or due to issues outside of Absco Solutions' control will be billed on a time and materials basis. This includes, but is not limited to, separate tests for sprinkler systems, elevators, mechanical systems, and monitoring. • All work to be performed during Absco Solutions normal working hours of 7:00 AM - 5:00 PM, Monday through Friday (excluding holidays). Any labor required outside of these hours will be billed as a separate change order. • Troubleshooting of circuit wiring is not included in this proposal. If troubleshooting is requested by the designated onsite foreman for your company, it will be on a time and material basis and will be billed as a separate change order. Price This proposal may be withdrawn by Absco Solutions, Inc. if not accepted within 30 days. We propose to provide the above listed Scope of Work for the sum of: $31,107.00 Tax is extra The warranty on the listed equipment and labor shall be void if a person or firm other than Absco Solutions or a contractor authorized by Absco Solutions performs any work identified within the original scope of work of this contract. All equipment provided by Absco Solutions has a warranty of one year from the date of invoice. THIS WARRANTY EXCLUDES ALL COVERAGE FOR CONSEQUENTIAL DAMAGES AND IS GIVEN IN LIEU OF ALL OTHER EXPRESS WARRANTIES OR IMPLIED WARRANTIES OF FITNESS, HABITABILITY, OR MERCHANTABILITY OR OTHERWISE PROVIDED UNDER THE LAWS OF WASHINGTON. uipment Schedule Fire alarm Control Panel Absco Solutions 3400 188th St. SW, Suite 461, Lynnwood, WA 98037 Phone (425) 771-1166 Fax (425) 771-4422 Packet Pg. 316 8.16.a November 15, 2023 City of Edmonds Public Works Page 5 of 6 Proposal 26161-1 Qty Model Number Manufacturer Description 1 6820 Silent Knight Silent Knight 1,11Opt Addressable Fire Panel - Red Cabinet 2 NP7-12 Yuasa Battery, 7 Ah, 12 volt 2 SETUL Modular Devices UL RJ31X jack w/2 ft. 8 cond. cord 1 GW-FAD Gamewell-FCI Fire Alarm Document Cabinet, w\GW-FCI Lock LOC/FARA Qty Model Number Manufacturer Description 1 005860R Gamewell-FCI LCD REMOTE ANNUNCIATOR, 80 CHAR DISPLAY, RED BEZEL 1 5860TR Silent Knight 5860 Trim Ring Detection Devices and Modules Qty Model Number Manufacturer Description 7 SK-Pull-DA Silent Knight Intelligent Pull Station 18 SK-PHOTO-W Silent Knight Intelligent plug-in smoke detectors, includes 6" base 1 SK-HEAT-ROR-W Silent Knight Heat detector ROR - White, includes 6" base Notification Devices Reuse existing notification devices in their current locations. There are no new notification devices included in this proposal. Miscellaneous Qty Model Number Manufacturer Description 1 Confidence test with AHJ Absco Solutions 3400 188th St. SW, Suite 461, Lynnwood, WA 98037 Phone (425) 771-1166 Fax (425) 771-4422 Packet Pg. 317 8.16.a November 15, 2023 City of Edmonds Public Works Page 6 of 6 Proposal 26161-1 Terms & Conditions Payment is to be made as follows: TBD Upon Approval of Credit A 1.5% service charge per month will be applied to all past due invoices. • All invoices are Net 30 on approval of credit and are subject to interest charges of 1.5% per month if past due unless prohibited by prime contract conditions. • A signed change order for any change in scope must be received by Absco Solutions prior to scheduling that scope of work. • Acceptable forms of payment include checks made payable to Absco Solutions or direct deposit of funds to Absco Solutions accounts. Payment by MasterCard or Visa plus an additional 3.5% surcharge is available with prior approval. • Progress billing will be submitted monthly for projects to the customer. • Proposal price is based on current market pricing. If the manufacturer's equipment price(s) to Absco increases, due to dynamic price increases caused by supply -chain shortages and/or other issues beyond Absco Solutions control, prior to an approved purchase order and confirmation of that order with the manufacturer, Absco will provide a change order for the increased price difference between the quoted equipment price and the new equipment price. Acceptance I do hereby authorize the Statement of Work specified in this document. I have read and understand the Inclusions, Exclusions, Limitations, and Warranty listed above. The above prices, specifications, and conditions are satisfactory and are hereby accepted. Payment will be made as stated above. The undersigned are fully authorized to represent the party they are signing for and do hereby agree on behalf of their respective parties to fully comply with and abide by the terms of this agreement. Authorized Signature Printed Name Title Date Absco Solutions 3400 188th St. SW, Suite 461, Lynnwood, WA 98037 Phone (425) 771-1166 Fax (425) 771-4422 Packet Pg. 318 9.1 City Council Agenda Item Meeting Date: 01/16/2024 Update on the Initial Public Engagement Process and Goals for the Storm and Surface Water Comprehensive Plan Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On June 20, 2023, City Council approved a Professional Service Agreement with Herrera for Phase I of the Storm and Surface Water Comprehensive Plan update. Staff Recommendation Project Update. Narrative The SCP was last updated in 2010 and provides a road map for the operation and maintenance and capital programs of the City's Stormwater Utility as well as other actions to help reduce flooding and reduce the impact of stormwater runoff on surface waters. Phase I of the project included extensive outreach to residents and other stakeholders to shape the goals of the SCP. The goals of the SCP will be incorporated into the current update of the City-wide Comprehensive plan. This presentation provide a progress report the update of the SCP. Over the past 6 months staff and consultants have been working on the SCP by performing extensive public engagement to shape the project goals. This presentation will detail the public engagement process and the information we received from that process. Staff had initially developed goals for the SCP. These goals were refined to include concerns and interests raised during the public engagement process. Next steps include: 1) Develop polices and identify stormwater program needs to meet the goals; 2) Finalize a capital project list for the next 7 years; 3) Develop the Draft SCP that includes a financial plan to pay for the identified needs; 4) A second round of public engagement to get feedback on the draft SCP; 5) Finalize the SCP. Attachments: Attachment 1 - Presentation Packet Pg. 319 6121161116 JXTIPFeHE r)date OI0I0 IvIarldye La Plan ri City Council Update E O U) C O a Packet Pg. 320 Presentation Topics • Storm and Surface Water Management Comprehensive Plan (SCP) Overview and Update Process • Summary of Phase 1 Public Engagement • Draft SCP Goals • Next Steps Water Sanitary Sewer Storm & Surface Water Solid Waste Other Utilities C m EL a� .y C d s G) L Q E 0 U L d d V Cn C E L 0 U) C 0 0 c d y a Q Packet Pg. 322 9.1.a c �a a a� .y C d s i E • Sets direction for managinc storm & surface waters in tl cityV Cn 7 • Operations & Maintenance plan E O U) • Asset Management plan • Regulatory compliance • Capital improvements • Financial plan • Equity plan Packet Pg. 323 Keep streets and private property dry to the maximum extent possible (Public health and safety & economic vitality). Operate, maintain, and upgrade stormwater infrastructure in a cost-efficient manner. Comply with Ecology's Municipal Stormwater Permit and all other applicable environmental regulations. Improve existing infrastructure to reduce the impact of City stormwater flows on aquatic environments (On the Land). Reconnect floodplains, re -plant riparian (streamside) corridor, remove barrier culverts, and improve in -stream :onditions. (In and adjacent to the stream; City -owned property only). Packet Pg. 324 July 2023 Project Kick-off • Prepare updated Storm and Surface Presentation i Water Comprehensive Plan ... to Council • Continue opportunities for public input • Public Workshop • Public Survey August 2023 Oct -Dec 2023 2024 • - - •lidillll • Public Workshop • Public Survey • Community Event • Presentation to Council Packet Pg. 325 • October 4 —Project web page and public survey live on City website. • October 6 —Promote project and wars to get involved (online workshop, public survey, and in -person event): • City Press release • Notice provided in local Korean and Spanish -language publications. • Facebook post • October 16 — E-mail to parties who have shown past interest in storm and surface water issues including external stakeholders (Tribes, state - regulatory agencies, and adjacent jurisdictions). • October 17 & 26, November 1 & 14 - Additional Facebook posts regarding project. Packet Pg. 326 • October 18 — Two online workshops — 12-1 pm and 6-7pm. • November 4 — City staff at Edmonds Market to promote project, answer questions, and remind residents to take public survey; Project Flyer distributed (English & Spanish). • November 17 — Public survey closed. • November 28 — Public survey results reviewed by Staff. Packet Pg. 327 Project background Relevant documents Workshop slides and recording Link to public survey (now closed) WAYS TO GET INVOLVED Development of the SCP will include ongoing engagement with Edmonds community members and other stakeholders. We are seeking input on flooding issues you are most concerned about in your community and feedback on goals and policies for the plan through the following: Fill out the public survey (Early October through November 17. 202" only) - CLICK HERE CITY CAPITAL PROJECTS City Overlay Program Contact Capital Project Staff Capital Improvement Program & Capital Facilities Plan 2023 Utility Replacement Project Storm and Surface Water Comprehensive Plan Update c �a FL as a� s d L Q E 01 L lie, IIL _1 City of Edmonds. WA /Government / Departments ; Public Works and Utilities (Lity Capital Projects /Storm and S Water Comprehensive Plan Update = M STORM AND SURFACE WATER COMPREHENSIVE PLAN UPDATE E L Q 1 PROJECT DESCRIPTION The Edmonds Storm and Surface Water Comprehensive Plan (SCP) identifies actions the City should take for: Flood Mitigation: Keep streets and private property dry to the maximum extent possible (Public health and safety and economic vitality). Packet Pg. 328 • 11 participants in two workshops • SCP building blocks were the main topic of the presentation. Keep streets and private property dry to the maximum extent possible (Public health and safety & economic vitality). Operate, maintain, and upgrade stormwater infrastructure in a cost-efficient manner. Comply with Ecology's Municipal Stormwater Permit and all other applicable environmental regulations. Improve existing infrastructure to reduce the impact of City stormwater flows on aquatic environments (On the Land). Reconnect floodplains, re -plant riparian (streamside) corridor, remove barrier culverts, and improve in -stream conditions. (In and adjacei to the stream; City-owne property only). Stormwater Utility and Other Funding% Packet Pg. 329 • 10+ questions from participants on the topics that included • Stormwater management complexity with nearby municipalities • Climate change considerations • Impact of the railroad right-of-way on the shoreline • Upcoming changes to State Stormwater permit • Damage to stream & salmon habitat needs to be addressed • Fish passage barriers, roadway contaminants & flooding around Harbor Square • Restoration of Edmonds Marsh and connection to Puget Sound • Stormwater Education Preference Poll • Rolled into responses from survey Packet Pg. 330 • Encouraged multiple participants to take public survey. • Topics of concern/discussion • Shell Creek waterfall on private property prohibiting salmon migration upstream • Daylighting Willow Creek between Edmonds Marsh and Puget Sound Public Works Department Engineering Division • Storm and Surface Water Plan Update • Transportation Plan Update Packet Pg. 331 Provided an opportunity to: • Provide input on proposed SCP actions • Add areas for consideration for potential stormwater projects � Welcome to the City of Edmonds Public Input Survey N1 for the 2024 Storm & Surface Water Management Comprehensive Plan (SCP). Piease take a few minutes to provide input that will help us update the SCP. The information you provide will help us develop the goals of the SCP. Bienvenido a la Encuesta de opini6n p6blica n°1 de the City of Edmonds pare el 'Storm and Surface Water Management Comprehensive Plan' (SCP). SCP es un plan integral Para el manejo de drenaje de la escorrentia de aquas pluvrales. Por favor, tomese unos minutos para proporcionar informacion que nos ayudara en la actualaacion de nuestro plan. Esta informacion nos ayudara a desarrollar los objetrvos del SCP What is your preferred language for this survey? / LCual es su idiorna preferido pare esta encuesta? Please select one of the following options. / Por favor, selecciona una de las siguientes opciones. O English O Espanol OOther c to a to y C d s G) L Q E Would you like to show us a stormwater issue within the City?' V Please select one of the following options. L d ® yis d U No � C Where have you observed this issue?* Click inside the map to navigate to the location. Click again to drop a point at the loc O yY .�. Find address _ .... C + .0 as � sz� d Gtl y tv © a` C a� ��;tar ;. :;hicsl V, :. Stab _: ,�- _ •� � .- a Map Legend: v 0 Manhole Ditch Wetland 0 Catch Basin — Storm Line Watershed Bou..a.y Creek Facility Line C73 Edmonds City Limit Packet Pg. 332 Public Survey Summary Stormwater Issues Identified by Respondants Fish Passage Barrier Flooding Water Quality Other .d Seav�ew .. The Bowl •,-' • ,� e, 0 •� Mapkwood' is Downtown' M o.c • ` ,7 -ate, ww sr 9 Five _ r M Yost coil— OnoA_ A A . A • t O Edf1f0/1Qf - WOOS © Hdgh Schoc r 2Jqn1 ST 91110— -- _ i We'Stgate E 4wra nce _ a iYMvar— What are some topics that you would like to learn more about? How climate change is being incorporated into the SCP. Technical assistance for constructing rain gardens on private property. Natural yard care to reduce harmful chemicals entering our streams. • Stewardship opportunities to improve stream health. • Removing hard surfaces (driveways/patios) and replacing them with native vegetation. • Technical assistance for streamside landowners regarding improving streams and/or runoff from their property. • Assisting with stormwater facility maintenance. Edmonds/ Snohomisl Conservat District rai garden in progress, 4' planting party Packet Pg. 334 Questions on Public Engagement? 1. Reduce recurring flooding for a safe and healthy community. 2. Replace, protect, and maintain stormwater infrastructure. 3. Comply with all applicable regulatory requirements. 4. Reduce the impact of stormwater runoff on aquatic habitat through retrofit projects, prioritized by watershed, that address flow control and water quality improvement. 5. Engage and educate our community on stormwater and surface water issues to promote environmental stewardship opportunities on public and private properties. Packet Pg. 336 6. Devote resources to resolve local storm and surface water issues that require cooperation from and coordination with other stakeholders. 7. Partner with external stakeholders on important regional issues such as salmon recovery, climate change impacts, barrier culvert removal, and emerging contaminants. 8. Train and empower stormwater staff members to thrive in their positions. 9. Adequately fund the Stormwater Utility to meet all other goals in an equitable and cost-efficient manner. Packet Pg. 337 Questions on Draft Goals? • Develop polices and identify stormwater program needs to meet the goals; • Finalize needed capital project list for the next 7 years; • Develop the draft SCP including a financial plan to pay for the identified needs; • Second round of public engagement to get feedback on the draft SCP; • Finalize the SCP. Packet Pg. 339 Thank You Contact Jerry Shuster sswcp@edmondswa.gov 9.2 City Council Agenda Item Meeting Date: 01/16/2024 Discussion regarding Potential Amendments to ECC 1.04 Council Meetings Staff Lead: Council President Olson Department: City Council Preparer: Beckie Peterson Background/History ECC 1.04 establishes regular public meeting times and days of Council meetings: 1.04.010 Regular public meeting time and days. A. Full Council. Regular meetings of the city council shall be held on every Tuesday of every month, except for the second and fifth Tuesdays of a month, at 7:00 p.m. Regular meetings of the city council shall be held as a hybrid meeting that is accessible both virtually and in -person and where the in -person component is conducted in the Council Chambers, Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington. Council meetings shall adjourn no later than 10:00 p.m. on the day initiated unless such adjournment is extended by an affirmative vote of a majority of the council as a whole plus one. Recommendation Discuss presented options and consider a motion directing the City Attorney to draft an ordinance to amend ECC 1.04. Narrative Currently, regular Council meetings begin at 7:00 pm, and are held on the 1st, 3rd, and 4th Tuesday of every month. Council President Olson proposes two changes for Council's consideration: starting regular council meetings at 6:00 pm and not holding regular Council meetings on the last Tuesday of August and the 1st Tuesday of September. Starting the regular council meeting at 6:00 pm would provide a 9:00 pm adjournment; allowing staff and councilmembers to conduct meetings at hours more conducive to mental focus and decision - making. It is supportive for participants and attendees who have full-time professional obligations. The existing 7:00 pm start time was sensible when public participation was limited to in -person -only, and a common workforce experience for community members was working 9:00 am - 5:00 pm, then commuting home from a brick and mortar workplace. With current realities of virtual meeting participation options, telecommuting and more prevalent flexible work schedules, it may be a positive Packet Pg. 341 9.2 change for council, staff, and the public to have the earlier start time. Not holding regular Council meetings on the last Tuesday of August and the 1st Tuesday of September would provide both councilmembers and staff a scheduled recess of Council meetings. The specific timing of this recess allows flexibility for scheduling around the time many families are preparing for the start of a new school year, and Council and staff are preparing for a busy budget season. Other local jurisdictions, including Lynnwood, have modeled a break from holding Council business meetings. Council could convene a special meeting to address any urgent city business that might arise during this scheduled recess. Packet Pg. 342