2024-04-29 Disability Board PacketEDMONDS LEOFF 1 DISABILITY
BOARD
MEETING NOTICE AND AGENDA
REGULAR MEETING
Monday, April 29, 2024
Brackett Room City Hall
11:00 am
• CALL TO ORDER
• APPROVAL OF MEETING MINUTES
a. From the 02/06/2024 meeting
• DISCUSS AND APPROVE CLAIMS SUMMARY REPORT
b. For the period 01 /01 /2024 — 03/31 /2024
• BUSINESS
c. Finance Q&A (Kim/Marissa)
d. WSLEA Conference (Ken)
• OTHER
o Next Board Meeting date (July 2024)
Page 1
EDMONDS' DISABILITY BOARD
Meeting Minutes
Regular Meeting
02/06/2024
MEMBERS PRESENT:
Ken Jones, Board Chair
Gary McComas, Board Member
Will Chen, Council Member
Neil Tibbott, Council Member
Jim Distelhorst, Citizen -at -Large
STAFF PRESENT:
Carly Derrick, HR Analyst
MEMBERS OF THE PUBLIC PRESENT:
None
CALL TO ORDER:
Board Chair Jones called the meeting to order at 11:16 AM.
APPROVAL OF MINUTES:
Meeting minutes for 11/20/2023, motioned by Board member Distelhorst and seconded by Board
member McComas. Minutes approved unanimously.
DISCUSS AND APPROVE CLAIMS SUMMARY REPORT 10/01/2023 — 12/31/2023
Summary of Current
Costs
10/01 /2023 - 12/31 /2023
SERVICE
Number of Claims
Total Paid for Service
Dental Expenses
2
$ 227.00
Long Term Care
3
$ 13,585.78
Medical Services
2
$ 173.00
Prescription
5
$ 792.14
Grand Total
12
$ 14,777.92
Board Chair Jones made a motion to approve the claims summary report. Board member Distelhorst
seconded on the condition the $19,000 charge to Professional Services would be investigated by Mrs.
Derrick. Motion carried unanimously.
Edmonds Disability Board — 02/06/2024
BUSINESS
Review/Discuss member request for ambulance reimbursement.
The board reviewed and discussed a member's request for reimbursement of ambulance charges not
covered by insurance. Council Member Chen made a motion to approve reimbursement for the charges.
Board member Distelhorst seconded. Motion carried unanimously.
Other
1 st quarter meeting for 2024 scheduled for April 22nd at 11:00 a.m. in person.
Chair Jones adjourned the meeting at 11:47 a.m.
AW
Page 2 of 2
CITY OF EDMONDS DISABILITY BOARD
OV
-t
o
f' CLAIMS SUMMARY
01 /01 /2024 to 03/31 /2024
CLAIM NO.
SERVICE
RCW / PAST PRACTICE
COST
50
Prescription
010-15
$ 33.78
Long Term Care
008-11
$ 3,292.89
51
Prescription
010-15
$ 33.78
Medical Services
011-16
$ 23.41
52
Medicare Premium
005-06
$ 2,041.20
Dental Expenses
002-05
$ 700.00
53
Prescription
010-15
$ 70.00
Medical Services
011-16
$ 307.57
54
Prescription
010-15
$ 141.43
Dental Expenses
002-05
$ 337.45
55
Prescription
010-15
$ 333.60
Hearing Aids
004-06
$ 1,579.97
56
Medicare Premium
005-06
$ 555.07
Medical Services
011-16
$ 202.42
1
Prescription
010-15
$ 149.66
Medical Services
011-16
$ 50.00
Medicare Premium
005-06
$ 1,978.80
2
Prescription
010-15
$ 535.13
Medical Services
011-16
$ 88.18
Medicare Premium
005-06
$ 1,978.80
Eyeglasses
003-02
$ 224.24
3
Prescription
010-15
$ 268.64
Medicare Premium
005-06
$ 1,894.80
4
Prescription
010-15
$ 45.91
Dental Expenses
002-05
$ 165.00
Long Term Care
008-11
$ 3,292.89
5
Medicare Premium
005-06
$ 1,978.80
Long Term Care
008-11
$ 7,000.00
6
Long Term Care
008-11
$ 7,000.00
Long Term Care
008-11
$ 7,000.00
7
Medicare Premium
005-06
$ 1,616.25
8
Medicare Premium
005-06
$ 1,978.80
9
Prescription
010-15
$ 687.53
Medical Services
011-16
$ 1,714.55
Eyeglasses
002-05
$ 70.00
10
Prescription
010-15
$ 467.27
Medical Services
011-16
$ 1,419.25
Medicare Premium
005-06
$ 1,822.80
Dental Expenses
002-05
$ 700.00
11
Medicare Premium
005-06
$ 1,978.80
Prescription
010-15
$ 101.44
Medical Services
011-16
$ 226.00
12
Prescription
010-15
$ 216.59
Medical Services
011-16
$ 253.49
Medicare Premium
005-06
$ 1,978.80
Eyeglasses
003-02
$ 87.61
13
Prescription
010-15
$ 33.78
Medical Services
011-16
$ 21.75
Long Term Care
008-11
$ 3,292.89
14
Prescription
010-15
$ 244.34
Medical Services
011-16
$ 1,252.29
Medicare Premium
005-06
$ 1,978.80
Dental Expenses
002-05
$ 485.45
15
Long Term Care
008-14
$ 7,000.00
22
- Total Approved Claims Total Reimbursed $ 72,931.90
Disability Board 2024 Q1 City of Edmonds - Human Resources Department Page 1
Current and Historial Claim Count & Costs
Summary of Current
Costs
01 /01 /2024 - 03/31 /2024
SERVICE
Number of Claims
Total Paid for Service
Dental Expenses
5
$ 2,387.90
Eyeglasses
3
$ 381.85
Hearing Aids
1
$ 1,579.97
Long Term Care
7
$ 37,878.67
Medical Services
11
$ 5,558.91
Medicare Premium
12
$ 21,781.71
Prescription
15
$ 3,362.88
Grand Total
54
$ 72,931.90
Summary of Historical
Costs
01 /01 /2023 - 03/31 /2023
SERVICE
Number of Claims
Total Paid for Service
Deductibles
2
$ 309.98
Dental Expenses
5
$ 1,910.20
Eyeglasses
1
$ 300.00
Long Term Care
6
$ 29,579.14
Medical Services
6
$ 1,954.79
Medicare Premium
14
$ 21,349.20
Prescription
13
$ 2,903.55
Grand Total
47
$ 58,306.86
Disability Board 2024 Q1 [04/29/2024] City of Edmonds - Human Resources Department Page 2
CURRENT SUMMARY OF
COST BY BARS NUMBER 01 /01 /2024 - 03/31 /2024
LEOFF 1 Fund
BARS NUMBER
ANNUAL APPROPRIATION
YTD EXPENDITURE
BALANCE
% USED
009.000.39.517.20.23.00
$64,000.00
$30,959.30
$33,040.70
48.37%
Reimbursement Benefits
009.000.39.517.20.23.10
$142,650.00
$32,348.32
$110,301.68
22.68%
Premium Benefits
009.000.39.517.20.29.00
$152,990.00
$30,878.67
$122,111.33
20.18%
In Home/Assisted Living
009.000.39.517.20.41 - 49
$7,500.00
$0.00
$7,500.00
0.00%
Proff. Svcs, Travel, Misc.
Expenses
TOTAL:
$367,140.00
$94,186.29
$272,953.71
25.65%
Fireman's Pension Fund
BARS NUMBER
ANNUAL APPROPRIATION
YTD EXPENDITURE
BALANCE
% USED
001.000.39.517.20.23.20
$6,000.00
$2,457.68
$3,542.32
40.96%
Reimbursement Benefits
001.000.39.517.20.23.10
$16,000.00
$1,709.56
$14,290.44
10.68%
Premium Benefits
001.000.39.517.20.29.00
$141,668.00
$8,795.40
$132,872.60
6.21%
Pension and Disability
Payments
001.000.39.517.20.41.00
$1,200.00
-$714.18
$1,914.18
0.00%
Professional Svcs.
TOTAL:
$164,868.00
$12,248.46
$152,619.54
Disability Board 2024 Q1 [04/29/2024] City of Edmonds - Human Resources Department Page 3
HISTORICAL SUMMARY
OF COST BY BARS
NUMBER 01/01/2023 - 03/31/2023
LEOFF 1 Fund
BARS NUMBER
ANNUAL APPROPRIATION
YTD EXPENDITURE
BALANCE
% USED
009.000.39.517.20.23.00
$64,000.00
$24,422.25
$39,577.75
38.16%
Reimbursement Benefits
009.000.39.517.20.23.10
$142,650.00
$32,318.80
$110,331.20
22.66%
Premium Benefits
009.000.39.517.20.29.00
$152,990.00
$29,579.14
$123,410.86
19.33%
In Home/Assisted Living
009.000.39.517.20.41 - 49
$7,500.00
$0.00
$7,500.00
0.00%
Proff. Svcs, Travel, Misc.
Expenses
TOTAL:
$367,140.00
$86,320.19
$280,819.81
23.51 %
Fireman's Pension Fund
BARS NUMBER
ANNUAL APPROPRIATION
YTD EXPENDITURE
BALANCE
% USED
001.000.39.517.20.23.20
$10,000.00
$1,964.43
$8,035.57
19.64%
Reimbursement Benefits
001.000.39.517.20.23.10
$14,560.00
$5,386.48
$9,173.52
37.00%
Premium Benefits
001.000.39.517.20.29.00
$165,023.00
$22,293.57
$142,729.43
13.51 %
Pension and Disability
Payments
001.000.39.517.20.41.00
$1,200.00
$0.00
$1,200.00
0.00%
Professional Svcs.
TOTAL:
$190,783.00
$29,644.48
$161,138.52 15.54%
Disability Board 2024 Q1 [04/29/2024] City of Edmonds - Human Resources Department Page 4
expstat.rpt
04/23/2024 3:27PM
Periods: 0 through 3
009 LEOFF-MEDICAL INS. RESERVE
39 NON -DEPARTMENTAL EXPENSES
Account Number
009.39.517
EMPLOYEE BENEFIT PROGRAMS
009.39.517.20
"` Title Not Found `""
009.000.39.517.20.23.00
REIMBURSEMENT BENEFITS
009.000.39.517.20.23.10
PREMIUM BENEFITS
009.000.39.517.20.29.00
IN -HOME LTC CLAIMS
009.000.39.517.20.41.00
PROFESSIONAL SERVICES
009.000.39.517.20.43.00
TRAVEL
009.000.39.517.20.49.00
MISCELLANEOUS
Total LEOFF-MEDICAL
INS. RESERVE
Grand Total
Expenditure Status Report
City of Edmonds
1/1/2024 through 3/31/2024
Page: 1
Adjusted Year-to-date Year-to-date Prct
Appropriation Expenditures Expenditures Encumbrances Balance Used
64,000.00
30,959.30
30,959.30
0.00
33,040.70
48.37
142,650.00
32,348.32
32,348.32
0.00
110,301.68
22.68
152,990.00
30,878.67
30,878.67
0.00
122,111.33
20.18
7,000.00
0.00
0.00
0.00
7,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
500.00
0.00
0.00
0.00
500.00
0.00
367,140.00
94,186.29
94,186.29
0.00
272,953.71
25.65
367,140.00
94,186.29
94,186.29
0.00
272,953.71
25.65
Page: 1
expstat.rpt
04/23/2024 3:30PM
Periods: 0 through 3
001 GENERAL FUND
39 NON -DEPARTMENTAL EXPENSES
Account Number
001.39.517
EMPLOYEE BENEFIT PROGRAMS
001.39.517.20
"` Title Not Found `""
001.000.39.517.20.23.00
PENSION & OTHER BENEFITS
001.000.39.517.20.23.10
PREMIUM BENEFITS
001.000.39.517.20.23.20
REIMBURSEMENT BENEFITS
001.000.39.517.20.29.00
PENSION AND DISABILITY PAYMENTS
001.000.39.517.20.41.00
PROFESSIONAL SERVICES
Total GENERAL
FUND
Grand Total
Expenditure Status Report
City of Edmonds
1/1/2024 through 3/31/2024
Page: 1
Adjusted Year-to-date Year-to-date Prct
Appropriation Expenditures Expenditures Encumbrances Balance Used
6,000.00
0.00
0.00
0.00
6,000.00
0.00
16,000.00
1,709.56
1,709.56
0.00
14,290.44
10.68
6,000.00
2,457.68
2,457.68
0.00
3,542.32
40.96
141,668.00
8,795.40
8,795.40
0.00
132,872.60
6.21
1,200.00
-714.18
-714.18
0.00
1,914.18
59.52
170,868.00
12,248.46
12,248.46
0.00
158,619.54
7.17
170,868.00
12,248.46
12,248.46
0.00
158,619.54
7.17
Page: 1