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2024-02-05 Arts Commission MinutesAedmonds ARTS COMMISSION MINUTES 5:30 pm February 5, 2024 The Edmonds Arts Commission is dedicated to the arts as an integral part of community life. City of Edmonds Community, Culture and Economic Development Department PRESENT: Paul Cogley, Richard Chung, Harry Kirchner, Tanya Sharp, Ashley Song EXCUSED: Lily Kamilla-Student Representative. STAFF: Frances Chapin, Arts & Culture Manager; Laurie Rose, Arts Program Specialist GUESTS: Katie Leute, Ute-Christiane Freund The meeting was called to order at 5:30pm by Sharp Cogley read the City Council land acknowledgement statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." MINUTES Chung Moved the January 8, 2024, minutes be approved. Kirchner Seconded. Approved. INTRODUCTIONS / PUBLIC COMMENT Sharp asked guests Leute and Freund to introduce themselves. Both guests are recommended to the Mayor for appointment to the Arts Commission to fill two vacant positions. REPORTS A. Creative Programs Annual Report: Sharp reported the presentation of the EAC's 2022 and 2023 Years in Review received a positive response from City Council. Sharp shared specific comments and compliments from Council Members Chen, Eck, Nand, Paine, and Tibbott. 2. Creative District: Chapin reported the application for recertification was reviewed by ArtsWA staff. Both the Creative District recertification and Capital Grant application (for a Creative District gateway public art project in Anway Park with pledged matching funds from Edmonds Arts Festival Foundation) will be considered for approval at the ArtsWA board meeting on Feb 81h, 2024. Public Art Update: An evaluation of all the City's public artworks, both portable and permanently sited, is scheduled to be completed this year by the commission. The review takes place every five years or more and the report on the condition of the artworks aids in budget planning for public art maintenance. Up to three commissioners can participate in the review process. Members of the committee will be selected at a future meeting and the committee will meet with staff to discuss the process. 4. Literary Arts: Kirchner reported planning for this year's writers' conference will continue through April by the conference committee. Session topics are being reviewed, as well as presentation proposals as they are submitted. The committee will select a theme for the writing contest at their next meeting. Poet's Perspective received an excellent response in submissions from adult writers. Youth Poet's Perspective submission deadline is extended to March V. Kirchner asked for two commissioners to join him in reviewing poetry submissions. Sharp and Chung volunteered. The review committee will meet on March 5 at 2:00 pm. The Youth submissions will be reviewed in early March. Song will be an alternate if Chung is not available. 5. Tourism Promotion Awards Second Round for 2024: Sharp reported that the committee (Sharp, Song, Cogley) for the second round of 2024 Tourism Promotion Awards met to review the eight applications earlier today. An additional $12,000 was available for arts - related nonprofit programs that attract out-of-town visitors. Both current 2024 awardees and new applicants were eligible to apply. A total of $16,250 was requested in the applications. The committee recommends the EAC approve and recommend to Lodging Tax Advisory Committee the following awards: Cascade Symphony Orchestra $2,000 (requested $2,500) DeMiero Jazz Fest, $750 (requested $750) Edmonds Driftwood Players, $2,000 (requested $2,500) Edmonds Arts Festival's Artist Studio Tour, $1,000 (requested $2,500) Daybreak Rotary's Jazz Connection, $1,500 (requested $2,500) Olympic Ballet Theatre, $2,000 (requested $2,500) Sno-Co Community Chorale, $750 (requested $1,000) Cascadia Art Museum, $2,000 (requested $2,000) Cogley Motioned to approve the recommended allocation of $12,000 as recommended by the committee review panel. Song Seconded. Approved. B. Capital Projects (none) C. Funding and Administration Commission Retreat: May 9, 4:00-8:OOpm, will be the EAC's annual retreat. The agenda will include a review of the basic administration of the EAC, the City's move to a biennial budget process, an overview of the EAC budget and special funds, and a review of current EAC programs. The agenda will then open for discussion about future EAC priorities. Chapin asked for specific proposed topics. Kirchner suggested discussion of Highway 99 public art opportunities. Song requested that retreat goals be defined. Sharp said that the agenda will be finalized after commission review. STAFF REPORT Rose reported that the Visual Arts committee will be reactivated later this year to determine future exhibits in the Edmonds Library, Frances Anderson Center Display Cases and On the Fence Temporary Public Art Installations. Chapin reported three items: • Several people from the Edmonds arts community and Edmonds Creative District will attend Arts, Heritage and Science Day in Olympia on February 7th and will meet with legislative representatives for District 21. • Reminder that Olympic Ballet Theater invited commissioners to an open rehearsal on Saturday, Feb 101h, from 3:00-4:OOpm in its lower level studios in the Frances Anderson Center. • Edmonds Center for the Arts' free admission Kidstock made a successful and well -attended return on January 27th after a 3-year hiatus. The EAC partnered with ECA as it has in the past to help support free performances. NEW BUSINESS Commissioners and staff thanked Paul Cogley for his two years of service to the arts commission and the City of Edmonds, and wished him well in his new endeavors. There being no further business, the meeting was adjourned by Sharp at 6:27 pm.