2015.06.02 CC Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
SPECIAL MEETING
JUNE 2, 2015
6:30 P.M. - CALL TO ORDER
1.(30 Minutes)Convene in Executive Session to discuss a real estate matter per RCW 42.30.110(1)(b).
BUSINESS MEETING
JUNE 2, 2015
7:00 P.M. - CALL TO ORDER / FLAG SALUTE
2.(5 Minutes)Roll Call
3.(5 Minutes)Approval of Agenda
4.(5 Minutes)Approval of Consent Agenda Items
A.AM-7770 Approval of draft City Council Meeting Minutes of May 26, 2015.
B.AM-7769 Approval of claim checks #214466 through #214553 dated May 28, 2015 for
$254,357.04.
C.AM-7628 Resolution thanking Noushyar P. Eslami for his service as a Student Representative.
D.AM-7762 Authorization for Mayor to sign ATM Concession Agreement at Frances Anderson
Center
E.AM-7765 Approve Management Reserve for the 2015 Sanitary Sewer Replacement Project.
F.AM-7766 Approve Quit Claim Deed for 23727 104th Ave W for the 238th St. Walkway Project.
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5.(5 Minutes)
AM-7629
Presentation of Resolution and Plaque to Noushyar P. Eslami Student Representative
6.(5 Minutes)
AM-7719
Music4Life Month Proclamation.
7.(15 Minutes)Oath of Office Ceremony for Police Corporal Mark Froland
8.Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings
9.(15 Minutes)
AM-7767
Public Hearing on an interim Ordinance amending Title 20 ECDC to deem a
development application withdrawn if an irreconcilable application is submitted later
10.(45 Minutes)
AM-7741
Discussion and potential action regarding draft code of ethics, Attachment 16. Review
of Options A,B,C and D.
11.(10 Minutes)
AM-7734
Loan of artwork from City Public Art Collection to Cascadia Art Museum
12.(15 Minutes)
AM-7771
March 2015 Quarterly Financial Report
13.(15 Minutes)
AM-7761
Public Defender Services update and contract amendment
14.(30 Minutes)
AM-7763
Discussion and potential action on Boards and Commissions
15.(5 Minutes)Mayor's Comments
16.(15 Minutes)Council Comments
17.Convene in executive session regarding pending or potential litigation per RCW
42.30.110(1)(i).
18.Reconvene in open session. Potential action as a result of meeting in executive session.
ADJOURN
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AM-7770 4. A.
City Council Meeting
Meeting Date:06/02/2015
Time:Consent
Submitted By:Scott Passey
Department:City Clerk's Office
Type: Action
Information
Subject Title
Approval of draft City Council Meeting Minutes of May 26, 2015.
Recommendation
Review and approve meeting minutes.
Previous Council Action
N/A
Narrative
Attachment 1 - Draft Council Meeting Minutes.
Attachments
Attachment 1 - 05-26-2015 Draft Council Meeting Minutes
Form Review
Form Started By: Scott Passey Started On: 05/28/2015 11:10 AM
Final Approval Date: 05/28/2015
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EDMONDS CITY COUNCIL DRAFT MINUTES
May 26, 2015
The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Diane Buckshnis, Councilmember
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Joan Bloom, Councilmember
Thomas Mesaros, Councilmember
Michael Nelson, Councilmember
ALSO PRESENT
Noushyal Eslami, Student Representative
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Scott James, Finance Director
Shane Hope, Development Services Director
Bertrand Hauss, Transportation Engineer
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. CONVENE IN EXECUTIVE SESSION TO DISCUSS A REAL ESTATE MATTER PER RCW
42.30.110(1)(b)
At 6:30 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss
a real estate matter per RCW 42.30.110(1)(b). He stated that the executive session was scheduled to last
approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas,
Buckshnis, Petso, Bloom, Mesaros and Nelson. Others present were City Attorney Jeff Taraday, Finance
Director Scott James, and City Clerk Scott Passey. The executive session concluded at 7:00 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:02 p.m. and led the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
Council President Fraley-Monillas requested Consent Agenda Item D be moved to Item 5A.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BLOOM, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION
CARRIED UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
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COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
A. APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF MAY 19, 2015
B. APPROVAL OF CLAIM CHECKS #214358 THROUGH #214465 DATED MAY 21, 2015
FOR $275,890.65 (REISSUED CHECK #214360 $179.44). APPROVAL OF PAYROLL
DIRECT DEPOSIT AND CHECKS #61610 THROUGH #61618 AND #61624 THROUGH
#61626 FOR 471,204.58, BENEFIT CHECKS #61619 THROUGH #61623 AND WIRE
PAYMENTS OF $515,369.37 FOR THE PAY PERIOD MAY 1, 2015 THROUGH MAY 15,
2015
C. AWARD OF THE 2015 WATERLINE REPLACEMENT PROJECT
E. EDMONDS FISH HATCHERY LEASE AGREEMENT
5. AUDIENCE COMMENTS
Roger Hertrich, Edmonds, reminded the public of the Planning Board’s public hearing tomorrow night.
Although he had hoped My Edmonds News would announce the public hearing, instead there was a Guest
View from the Tree Board Chair on why Edmonds needs a new Tree Code. He urged property owners
who feel they have rights with regard to their property to attend the public hearing. He relayed 80% of the
comments on My Edmonds News were opposed to the proposed Tree Code.
Bob Sears, Edmonds, a resident in the Meadowdale area, said the Tree Code is about more than just
trees, it is an assault on the American dream of owning your own home and the property rights and
responsibility of stewardship of one’s own property. He and his partner moved to Edmonds 15 years ago
after falling in love with the City; now the Tree Code threatens to take away part of their dream.
5A. PRESENTATION TO APPROVE A QUIT CLAIM DEED FOR 23727 104TH AVE W FOR THE
238TH ST. WALKWAY PROJECT
City Engineer Rob English explained the walkway will be constructed on the north side of 238th Street;
the project also includes stormwater drainage improvements. This is a quit claim of 424 square feet from
a property owner on the northeast corner of 104th and 238th, a corner cut that provides the necessary radius
for the new sidewalk. Approximately 1/3-1/2 of the area being quit claimed currently has street pavement
on it.
Public Works Director Phil Williams explained the property owners are donating this property because
they feel it is an improvement to the area. Using the assessed value of their entire property, the value of
their donation is approximately $8,000. He recognized and thanked the property owners, Denis and
Melanie McDonald, for their generosity.
It was the consensus of the Council to schedule this on next week’s Consent Agenda.
6. DISCUSSION OF ATM CONCESSION AGREEMENT AT FRANCES ANDERSON CENTER
Parks & Recreation Director Carrie Hite explained the City’s code allows seasonal concessions in parks
without a public hearing or Council approval. This is a year-round concession that would be located at the
Frances Anderson Center. She requested Council consideration and recommended approval on next
week’s Consent Agenda.
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Councilmember Petso asked if the agreement was substantially in the same format as the agreement for
the ATM in front of City Hall. Ms. Hite said it was.
Councilmember Bloom inquired about the location, recalling the ATM at City Hall is located outside. Mr.
Hite explained this ATM would be located inside the Frances Anderson Center near the vending
machines which is the vendor’s as well as the City’s preferred location. She preferred not to have an
ATM outside the Frances Anderson Center as it is not located near the Police Department like the ATM at
City Hall.
It was the consensus of the Council to schedule this on next week’s Consent Agenda.
7. DRAFT CAPITAL FACILITIES ELEMENT - COMPREHENSIVE PLAN UPDATE
Development Services Director Shane Hope explained the Council packet contains two versions of the
Capital Facilities Element, a clean version and markup version as well as a memo, Planning Board
minutes and the PowerPoint provided at last week’s meeting. She explained the capital facilities element
is part of Comprehensive Plan update along with other elements. Drafts, with refinements, will be
considered all together in early July to meet the State’s deadline of mid-2015 for adoption. She explained
the Capital Facilities Element guided by the State’s GMA and one of the requirements is that it be
consistent with the rest of the Comprehensive Plan.
Capital facilities means real properties, buildings and other significant physical improvements such as:
• Schools and library
• Civic buildings
• Public parks and recreation facilities
• Water supply and sewage treatment facilities
• Public transit stations
The purpose of the Capital Facilities Element is to ensure adequate capital facilities to meet existing and
future needs. Components of the Element include:
• Inventory of existing capital facilities and maps of major capital facilities owned by the City and
other public entities and a map of Edmonds School District’s inventory
• Goals and policies for meeting future needs
• Capital improvement projects for 6-year period
o With projected financing
• Public facility needs for 20 year period
The current proposal for the Capital Facilities Element includes:
• New introduction
• New maps and inventory of existing capital facilities
• “Housekeeping” changes to goals and policies
• New performance measure (to be reported annually) related to project delivery, based on
comparison of expected results from approved CFP to actual results.
• 6-year financial plan of capital projects (based on adopted 2015-2020 CIP)
• Description of longer term projects (based on adopted Capital Facilities Plan)
Ms. Hope highlighted the Capital facilities Plan (CFP) section:
1. General projects
• 2015-2020 (with projected funding
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• Long term needs
2. Transportation Projects
• 2015-2020 (with projected financing)
• Long-term needs
3. Stormwater projects
• 2015-2020 (with projected financing)
• Long-term needs
Ms. Hope noted the City’s Capital Facilities Element will not include Edmonds School District’s Capital
Facilities Plan, following the intent to make the City’s Comprehensive Plan more focused on City
facilities. She relayed staff’s response to Council inquiries at the last meeting:
• Is the description of the Community Park/Athletic Complex at the former Woodway High School
was still appropriate. She relayed Parks & Recreation Commission Carrie Hite indication that it
was still consistent and summarizes the basic intent/ideas and did not differ from what has been
included in the plan for several years.
• The Edmonds Crossing project does not reflect the Willow Creek alignments currently under
consideration. Add a note to recognize it is a concept.
• Timing of the Senior Center project. The timeframe and the dollar amount could be changed. For
example to $2 million in 2017. As the project progresses, the timeframe and amounts can be
changed the following the year.
• Timing of the Civic Playfield. In discussions with Ms. Hite, she recommended the amount in the
CFP be changed to $1-2 million and to keep the amount for improvements ($3 million) the same.
She advised final refinements to the element will include:
• Consolidating background narrative and CFP into one Capital Facilities Element
• Adding list of existing City-owned capital facilities with acreage of parcels and/or floor area of
buildings
She highlighted review of the Capital Facilities Element to date:
May 26 City Council discussion of draft Capital Facilities Element
June 10 Open House
June/July Planning Board and City Council public hearings and discussion of the final proposed
2015 Comprehensive Plan Update (including the Capital Facilities Element and all other
elements)
July Final decision
Councilmember Petso referred to packet page 148, observing all projects have either a dollar amount or
“unknown” except for the year-round market. She requested “unknown” be added to the year-round
market. Ms. Hope agreed.
Councilmember Petso referred to packet page 155, the playfield at the former Woodway High School,
and asked whether lighting should be removed from the description since the School District withdrew
their application for lights. If the intent was to include details, she asked whether Council should discuss
what other details to include in the project description or was it better to remove the details and simply
state an athletic complex. Ms. Hope suggested removing reference to lights as that level of detail was not
needed. Ms. Hite relayed her understanding from discussions with the School District that they intend to
apply for lights in the future. If the lights are not included in the detail, it does not prohibit the City from
that discussion but if “lighted fields” was removed, she suggested making the description very generic
with no details.
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Councilmember Petso referred to packet page 154, a project related to the SnoIsle Library, that includes
reference to SnoIsle’s Capital Facilities Plan. She said that is in contrast to removing reference to the
Edmonds School District’s Capital Facilities Plan. Ms. Hope agreed it could be removed.
Councilmember Petso referred to the Sunset Walkway project and asked whether there was now
consensus on the Council to return the project to a walkway by removing the multiuse aspect of the
project. Councilmember Buckshnis responded it is still in a trial period. Councilmember Petso pointed out
the Council’s decision on the Comprehensive Plan will occur prior to the conclusion of the trial process.
She described seeing a cyclist riding in the road southbound, noting it probably does not matter what
cyclist are told to do. She also recently learned there is a standard for the width of a multiuse walkway
and the proposed walkway on Sunset is narrower. She asked whether the Council would be interested in a
motion in July to return that to a walkway project.
Observing there is no consensus and the trial period has not concluded, Council President Fraley-Monillas
asked whether the project description could be changed in the future. Ms. Hope answered it could be
changed next year.
Councilmember Nelson referred to the performance measure, comparing actual results with expected
results, and suggested it be reworded to make what is being measured clearer. Ms. Hope agreed, noting
each major chapter of the Comprehensive Plan includes an easily measured performance measure that
relates to the Element and sustainability.
Councilmember Johnson inquired about the history of the art museum project which has been in CFP for
several years such as the next step for implementation. The CFP has included $5 million in concept and
there is a private museum opening soon. Councilmember Buckshnis added she read the 2014 Cultural
Plan and Goal 4 no longer includes a museum but states enhancing space and experience of a museum.
Ms. Hope explained the art museum being discussed is likely different in concept than the one envisioned
in the CFP. Ms. Hite commented there was a lengthy discussion during the update of the Cultural Plan;
the language regarding an art museum was made more generic but the goal of an art center/museum was
not eliminated. The City was aware of the plans for a private art museum when the Cultural Plan was
adopted. She recommended the Arts Center/Art Museum remain in the CFP until the Arts Commission
further defines it and until the private art museum opens to see if there is still a need to pursue that. The
$5 million amount is a placeholder and is not tied to any plans.
Councilmember Buckshnis referred to language in the Cultural Plan, past CCPs focused on the need to
develop spaces; today our emphasis is to get the most out of each and every space, and agreed with the
way that was written. Ms. Hite said the community was clear in developing the Cultural plan and PROS
Plan that they were interested in partnerships and collaborations and using existing resources instead of
building or creating new spaces.
8. DISCUSSION ON DRAFT 2015 TRANSPORTATION PLAN
Public Works Director Phil Williams offered to have staff and the consultant respond to Council
questions. Transportation Engineer Bertrand Hauss referred to an email he sent this morning in response
to Council questions including average collision rates.
Councilmember Petso referred to conducting traffic counts in November, relaying her research on the
internet indicated guidelines for using March to October as well as not using a seasonal adjustment of
more than 30%. She suggested using a November traffic count could result in understating actual traffic
conditions at an intersection. She asked if using November traffic counts was within the range of industry
standard. Don Samdahl, Fehr & Peers, answered it is within the industry standard. He agreed counts
vary month to month, day to day and week to week; it was typical to conduct traffic counts from fall to
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the week before Thanksgiving and then after January. He noted traffic counts were not typically done
during the summer because the goal was to get the average peak condition not the peak of the peak.
Councilmember Petso asked whether a seasonal adjustment was applied. Mr. Samdahl answered for
existing conditions, they used the actual count; for future conditions, they used the travel model which
forecasts into the future what a typical peak condition would be so it is not specific to any particular
month. Mr. Williams commented the 2009 plan used a similar timing; it makes sense to have it done
about the same time of year in order to compare the 2009 plan data to today.
Councilmember Petso referred to a statement on packet page 3-25, “Supply is current adequate to
accommodate parking demand” and asked whether there were any facts to back that up. Without data
reasonable minds could differ whether downtown parking was adequate to accommodate demand. If there
is no data, she suggested deleting that sentence. Mr. Hauss advised a parking study was done 10 years
ago; there is no more recent data. That statement is an assumption and not based on concrete data and
could be removed.
Councilmember Petso referred to intersections for which a sub-target level of service (LOS) is predicted
but there is no project to address the loss in LOS. She identified the intersections of 196 & 76th, SR-104 &
76th, and 244th & Highway 99 as intersections where the plan projects a LOS E but there are no projects to
improve it. Mr. Williams referred to Mr. Hauss’ email that addressed that question; two of the three
intersections Councilmember Petso identified are State routes so the State sets the LOS. Staff has
considered improvements for State intersections that are inside the City that do not meet the City’s LOS
but there is no compelling legal reason for a project. For intersections the City is the legal entity, it is
obliged to identify a project that could be implemented to address that future LOS deficit. Lynnwood
owns all four corners of the 196 & 76th intersection; they manage the signals and recently made changes
to the channelization.
Councilmember Petso asked why that intersection is listed if nothing will be done about it. Mr. Hauss
answered the intersection of 196th & 76th is on a Highway of Regional Significance so the standard is LOS
E. He referred to Figure 3-10 where that intersection is identified as LOS E in 2035 which meets the LOS
standards for a Highway of Regional Significance.
Councilmember Petso pointed out the City has plans for a project at SR-104 & 238th. She asked why a
project was not planned for SR-104 & 76th. Mr. Williams answered SR-104 is a Highway of Statewide
Significance; there is no LOS that is obliged to be met. That does not mean a project cannot be done there
but a specific project does not have to be listed in the plan. The City of Shoreline is doing a project on all
4 corners of the intersection at 244th & Highway 99 including channelization improvements which should
help the LOS. It is an optional project, it is not required.
Councilmember Petso referred to SR-104 & 76th and asked whether it could be treated the same as SR-
104 & 238th or SR104 @ Westgate. Mr. Williams answered yes. Councilmember Petso asked why there is
no project for SR-104 & 76th when the LOS is projected to be E. Mr. Williams referred to the first project
on page 4-11, 244th Street SW (SR 104) / 76th Avenue W (50% split cost with Shoreline), $3 million cost
2022-2035. The project will widen 244th to add a second westbound left turn lane with 325 feet of storage.
Councilmember Petso referred to 244th & Highway 99 for which the City does not set a LOS standard but
will work with and notify the State when the intersection does not operate at LOS E. That intersection is
projected to be LOS E; she asked whether there was a plan for working with the State. Mr. Samdahl
answered with the improvements currently being made and the existing traffic volumes that intersection
operates at LOS D, the standard for Highways of Statewide Significance. With no additional
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improvements in 2035 that intersection goes to LOS E which technically is beyond the State standard; no
additional improvements are identified.
Councilmember Petso asked whether the intent is to wait until the intersection exceeds the LOS before
considering a project. Mr. Samdahl said that could be discussed with Shoreline and the State. There are
several other intersections on Highway 99 between Edmonds and Seattle that do not meet the State’s
standard. That does not mean something should not be done but it is not an unusual occurrence. As the
improvements Shoreline is making should operate well for several years, no additional projects are
identified that Edmonds commits to funding. Mr. Williams added this is based on modeling. There are a
lot of unknowns when projecting traffic volumes 2022-2035. He suggested watching the intersection and
gathering data to determine when the intersection LOS will fail and initiate a project at the right time.
Council President Fraley-Monillas asked if any of this be addressed with the phases of the Highway 99
project. Ms. Hope answered that may provide another opportunity for monitoring as well as the next
round of planning. Mr. Williams referred to a $10 million funding request of the Legislature for Highway
99, noting were the type of things that could be addressed if additional resources were available.
Councilmember Petso referred to page 4-4, 238th / 100th signal upgrades, rebuild complete signal system
and install video detection. Mr. Williams said it was video detection to operate the signal, not a red light
camera.
Councilmember Nelson referred to Project 8 on Table 3-10, 212th Street SW and SR 99. The table
indicates the LOS is currently F and is still F with improvements. He observed the improvements would
reduce the delay from 2 minutes and 30 seconds to 1 minute 27 seconds. He asked if it was a cost or the
nature of the roadway. Mr. Samdahl agreed the improvements considerably reduce the delay. The only
other action they identified that would make it operate better is to add dual left turn lanes on Highway 99
which would be a considerable cost due to right-of-way impacts. It was felt the magnitude of that project
was not consistent with the overall objectives of the Highway 99 vision. It certainly could be considered
further after the other study is complete. Mr. Williams commented should the City receive $10 million
from the State, there would be discussions regarding Highway 99 frontage in Edmonds as well as ways to
stimulate the retail environment which may be in conflict with projects to move more cars in the corridor.
Councilmember Nelson referred to Mr. Hauss’ email regarding the collision rates, noting the data
suggests Edmonds drivers are better drivers than other cities’ drivers with regard to collisions. Mr.
Samdahl answered he had no idea, that was data the State provided.
Councilmember Buckshnis referred to Project 22 on Figure 3-10, which has a LOS F on a Highway of
Statewide Significance. Mr. Williams answered Shoreline is making interim improvements on all four
corners; the intersection is still projected to have a failed LOS by the end of the planning period. Mr.
Hauss explained the improvements include the addition of north and southbound Business Access and
Transit (BAT) lanes north of SR-104 to 220th and a right turn lane westbound. The project will be
completed by the end of 2016. Mr. Williams acknowledged that will not solve the future LOS problem.
Councilmember Johnson referred to the financing plan that Randy Young presented last week. There are
costs of $133 million of which $60 million have existing funding sources and a revenue shortfall $73
million. She suggested summarizing the actions the Council has taken to meet those shortfalls. The menu
of options includes options the Council has already attempted such as the proposition to add $40 to the
TBD license fee that was defeated 2 to 1. The City does not have a business license fee. A previous
Council considered and rejected red light cameras but there is some interested in school zone cameras.
Transportation levies have also been attempted and have not been successful. Local improvement districts
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have potential but require extensive staff time. She suggested an executive summary of the history related
to those funding sources.
Councilmember Bloom referred to the goal to locate fiber optics when improvements are done and asked
whether that is routinely done. Mr. Williams answered it is not routinely done; fiber is addressed in
projects such as on Highway 99 where signal connectivity is an issue. Private sector companies such as
Comcast are also accommodated during projects. Opportunities to underground above-ground utilities are
also considered although it is often difficult to identify funding or enthusiasm for such projects, referring
to complexities encountered on 228th as an example. When power lines are undergrounded the other
utilities including fiber are also undergrounded. Councilmember Bloom summarized her understanding of
Mr. Williams’ explanation was the decision was made on a case-by-case basis depending on the cost and
feasibility. Mr. Williams agreed, recalling there was great cooperation in undergrounding the utilities at
Five Corners.
Councilmember Petso recalled the Council requested a Complete Streets Study for the SR-104 corridor
and asked when that study will be complete. Mr. Samdahl answered they are working on it now; it will be
available for staff review in 2-3 weeks. Mr. Hauss anticipated it will be to Council in early July.
Councilmember Petso preferred to see it before the Council takes action on Comprehensive Plan if that is
possible.
Councilmember Petso referred to page 4-4 and $700,000 for future Transportation Plan updates. She
asked how many plans that would fund. Mr. Williams answered updates are done every 6 years at a cost
of approximately $150,000 each. Councilmember Petso asked whether Table 4-1 identifies every
transportation project until 2035. Mr. Williams answered that is the goal; it is everything that can be
envisioned with the knowledge available today but things change which is why it is updated every six
years. Councilmember Petso suggested an option would be a financial projection that included the next
Comprehensive Plan update rather than each subsequent possible update for a determined time period.
She noted the City’s transportation needs were so severe there was no need to exaggerate them. Mr.
Williams said the State requires a 6-year plan and a 20-year plan; everyone understands it gets a little
hazy in 20 years.
Councilmember Petso referred to an item on page 4-4, Debt Service on 220th Street SW Project (provide
revised amount). She asked whether the amount in the plan was the revised number or did it need to be
revised. Mr. Hauss answered that is revised number; it is an annual amount until 2021-2026.
Councilmember Petso referred to the second bullet on page 4-12 that states, “If a higher funding level of
TBD is put forward and approved by voters, coordinate with PSRC to include projects in the regional
transportation plan so that they will be eligible for funding.” She asked why the City’s cooperation with
PSRC was dependent on a higher TBD fee. Mr. Williams suggested rewording that item; the idea is if
voters a approve funding source, the funds can be used to support projects and those projects will need to
be added to the State’s TIP. Councilmember Petso observed that would apply regardless of the funding
source. Mr. Samdahl recommended removing the first clause and stating only “Coordinate with PSRC to
include projects in the regional transportation plan so that they will be eligible for funding.”
Councilmember Petso referred to the issue raised by Councilmember Nelson regarding an intersection
that is at LOS F and may remain at LOS F even with improvements. Her understanding of concurrency
was failed intersections stop development that depend on that intersection. City Attorney Jeff Taraday
answered if is a State highway there is a different legal scheme because the City cannot enforce its
concurrency ordinance on State highways. If it is a City street, it would be out of compliance with GMA
but the City has a six year period to be in compliance. If the planning horizon more than six years in the
future shows failed LOS and it cannot be improved to the LOS standard, the City could change its LOS to
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reflect the reality of the situation. Councilmember Petso asked if development could be restricted. Mr.
Taraday answered restriction on development is an option under concurrency but there are obviously legal
risks associated with that. Consideration would need to be given to whether that was appropriate under
the circumstances. Ms. Hope agreed the City could not enforce concurrency requirements on State
highways. However, for City streets, GMA states concurrency applies when development occurs and they
cause the LOS to go below the adopted standard. Just because the City cannot achieve the LOS does not
restrict development. Mr. Taraday summarized it means development should have been denied 20 years
ago. Mr. Williams commented instead of establishing a LOS for each intersection, some communities
establish a LOS for the corridor.
Councilmember Bloom referred to Councilmember Petso’s question about the statement on page 3-25,
“Supply is currently adequate to accommodate parking demand,” and asked whether that statement could
be removed or did the parking demand need to be reevaluated. Mr. Hauss agreed with removing sentence.
Councilmember Bloom thanked everyone who read article from People for Bikes.org that she sent out,
“The Feds Jump on Board: Projected Bike Lanes Are Now Official Federal Policy.” She asked Mr. Hauss
to clarify his response that protected bike lanes do not work on streets with driveways. Mr. Hauss
explained for example if there is 100 feet between driveways, there would be a curb cuts in the C-curb
which creates a safety hazard. The article cites large cities that have protected bike lanes but they are not
in areas where there are driveways. Councilmember Bloom asked if there were any streets in Edmonds
that do not have driveways where a C-curb could be considered in the future. She suggested including a
policy to implement protected bike lanes where possible. Mr. Hauss suggested it was preferable to be
consistent throughout the entire system rather than protected lanes in one area and general bike lanes in
another. For example going from a protected bike lane to a general bike lane at a crossing raises safety
concerns.
Councilmember Bloom questioned why Edmonds was not considering protected bike lanes if the federal
government supports them. Mr. Williams said “where possible” could be added. He was not sure there
were many locations in Edmonds where that would be possible any time soon. A protected bike lane
raises other issues in addition to curb cuts; it almost requires a complete redesign of the street and raises
issues with drainage, snow removal and other operational considerations. Mr. Samdahl commented the
word “protected” means many things; some cities are providing buffered bike lanes which are typically a
painted 1-2 foot buffer to provide separation but not a physical curb.
Councilmember Bloom said the federal guidelines are related to an actual buffer not just paint. She
understood it would be more expensive and takes more space but she wanted to have it included as a goal.
Mr. Williams said the article includes a priority list of things to protect bicyclists and to encourage
bicycling such as sharrows, on-street bike lanes, buffered bike lanes, protected bike lanes, etc.; there are a
wide variety of treatments. He suggested referring to that priority list subject to funding, constructability,
applicability to the circumstance, etc.
Councilmember Petso referred to page 3-15 and a proposed bike lane on 9th Avenue from north of Main
to south of Westgate. She noted many of improvements made in recent years have been to increase
vehicle travel lanes on that street such as striping at Walnut and a signal at 220th. She asked whether the
intent was to combine cars and bikes in that area or acquire additional right-of-way to provide space for
bikes and vehicles. Mr. Williams acknowledged the interim, nearly no cost project at Walnut & 9th that
helps move vehicles through the 4-way stop precludes marked bike lanes for the distance of that
improvement. A future interim project could extend that 4-lane treatment to Main to improve automobile
performance at 9th & Main. Staff does not recommend that at this time due to the potential impact on a
future bike corridor on 9th Avenue as well as impacts on parking. The plan contains a permanent solution
Packet Page 12 of 239
such as signal or roundabout in the out years. The intent is inexpensive fixes to postpone that project as
long as possible.
Councilmember Petso asked whether the exhibit should be altered to show a sharrow until a
determination is made regarding how to fit vehicle and bike improvements in the same stretch of road.
Mr. Williams answered suggested adding interim improvements to 9th Avenue and staff could return with
a specific proposal. He acknowledged 4-lanes on 9th may not be the answer; it may be a combination of 2
lanes with bike lanes and 4 lanes with sharrows. Councilmember Petso expressed concern with the
proposal for bike lanes from Main through the intersection south of 238th as it sounds like bikes versus
cars in that stretch. She suggested a sharrow would not prevent installation of a bike lane in the future.
Mr. Williams responded he did not characterize it as bikes versus cars, although he recognized tensions
between the two uses need to be balanced. Dedicated bike lanes can be installed south of Westgate; there
may need to be sharrows to get bikes through the intersection and then back to a bike lane to the north. He
assured staff will give the solution more thought before an idea is proposed.
Councilmember Johnson referred to a transit priority corridor for SR-104, recognizing it as a good
comprehensive concept. The proposed plan does not include an explicit policy requesting the expansion
of Swift on SR-104 down to the multimodal station. Since this is a long range plan and the City
coordinates with Community Transit and Snohomish County, it may be appropriate to provide explicit
policy direction due to the promotion of Westgate as multi-modal corridor. Mr. Williams agreed
Community Transit has been active partner; he offered to talk with them about that.
Councilmember Nelson commented bikes and cars should be able to commute in harmony. He supported
bike lanes on 9th as far as possible without debilitating traffic.
9. PRESENTATION OF PROPOSAL TO APPROVE A MANAGEMENT RESERVE FOR THE 2015
SANITARY SEWER REPLACEMENT PROJECT
City Engineer Rob English explained authorization for a management reserve was omitted when the 2015
Sanitary Sewer Replacement Project was awarded at the May 5 City Council meeting. This is a request
for a 10% management reserve, $110,000, to cover unforeseen conditions or change orders that may arise
during construction of the project.
It was the consensus of the Council to schedule this on next week’s Consent Agenda.
Mayor Earling declared a brief recess 8:30-8:35
10. CONTINUED DISCUSSION AND POTENTIAL ACTION REGARDING THE POTENTIAL
ACQUISITION OF THE EDMONDS CONFERENCE CENTER
Finance Director Scott James displayed a photograph of the conference center and a floor plan, explaining
it has 2 floors, 3 meeting rooms with a capacity of 400, and parking behind the center for 24 vehicles. The
conference center website includes parking recommendations which refers to 35 spaces in the Public
Safety parking lot, the Edmonds United Methodist Church as a shuttle parking lot, as well as on-street
parking. He reviewed opportunities and trade-offs:
Opportunities:
• Control
o With ownership, City controls the use of the facility
City has a larger degree of flexibility in services that can be offered
o Meeting space is increased
Increases the potential to bring City-business related conferences to Edmonds
City has more space for art/cultural programs and activities
Packet Page 13 of 239
o Office space is increased
City would have increased flexibility to rent lease office space to current/future tenants
Could provide future space for City staff
• Location:
o Building located on 4th Avenue Corridor which has been promoted as arts corridor
Trade-offs:
• Primary trade-off is City will expend both capital and operating funds allocated for other
purposes, as the acquisition and operation of the conference center is not included in any of the
City’s future plans or budgets.
o List of potential capital funding trade-offs can include:
a. Civic Field acquisition from school district ($1 million)
b. Frances Anderson Center stage
c. City Park Spray Pad ($854,000)
d. Fishing Pier rehab ($100,000 in matching grant funds)
e. Edmonds March Daylighting of Willow Creek (set aside for grant match).
f. Former Woodway High School field project ($650,000)
g. Transportation projects ($1,516,000)
h. Senior Center building contribution
i. Meadowdale preschool play area ($5,000)
j. Boys & Girls Club contribution
• Building currently in need of some very expensive and extensive repairs, the fully extent is
unknown
Mr. James referred to a condition assessment report, Leak Investigation Report and Recommendation for
the Edmonds Conference Center, issued August 14, 2014 by Allana Buick & Burrs. He displayed a slide
included in the report that identifies five known leak locations and photographs of some of the leak
locations and damage to the building.
He reviewed financial risks and rewards associated with commercial ownership (assumes would continue
to be operated as conference center):
• Pros of buying:
o Control of tenant selection
o Potential to reconfigure the building
o Ownership of the property
o Income potential
• Cons of buying:
o Time commitment
o Professional help required
o Bigger initial investment
o More risk
He identified next steps:
• Letter of intent will be filed with the State prior to their deadline
• The City will have to:
o Conduct an appraise of an estimated cost $2000 - $5000
o Decide how we are going to pay for purchase
o Decide how we are going to pay for repairs
o Decide how we plan to utilize the building
o Decide how we plan to manage and market the building
o Decide what trade-offs we are going to make to offset the new costs
o State has ordered a title report and will provide as soon as received
Packet Page 14 of 239
He displayed photographs of the conference center entrance, the Chrysanthemum Hall, and pending
building repairs.
Councilmember Bloom referred to the need for an appraisal, noting an appraisal was done by Edmonds
Community College (EdCC) as well as an estimated property value and a damage repair estimate. Mr.
James answered the condition assessment report is only an assessment of the building, it is not an
appraisal of the building and the property. The assessment report provides some remedies and potential
costs but an appraisal has not been done.
Councilmember Mesaros asked whether an appraisal needed to be done prior to the City making an offer
or could the City’s offer be contingent on an appraisal. Mr. James said it behooves the City to get an
appraisal so a value is established before an offer is made. If the City makes an offer, it can be subject to
any limitations the Council wishes.
Councilmember Bloom referred to the list a lot of capital funding trade-offs, commenting a number of
them could utilize other funding sources. For example, the Civic Field acquisition is considered open
space so the City could seek funding from Washington Conservation. Mr. James explained the list was
potential capital projects that could be impacted by the purchase of the conference center. The 2015
budget includes $3 million for the Civic Fields purchase of which $2 million is a grant. The remaining $1
million is in the form of a loan, bonds, or existing City resources. All the other projects on the list are in
the budget with the exception of the Frances Anderson Center stage, the Senior Center and the Boys &
Girls Club. Mr. James said those are examples of capital projects that could be affected; funds for
purchasing the conference center have to come from somewhere. Even if the funds were borrowed,
borrowing would potentially impact what is spent on other projects as well as have future impacts.
Councilmember Petso asked whether there were any known funding sources to assist with repairs to the
building. For example, some government organizations received funds if they set up a facility for
emergency use or have obtained community development grants. Mr. James said that has not been
researched; grant funds may be available. The legislature has already met and made decisions regarding
capital funding requests.
Council President Fraley-Monillas said the City would probably need to know how it planned to use the
facility before seeking grants or other funding sources. Mr. James agreed any granting agency would be
cautious about providing funds until they knew how the building would be used.
Councilmember Bloom referred to Mr. James’ comment that the conference center has historically
operated at a lost. She noted there is limited information available, only last year’s profit and loss was
provided and EdCC’s marketing efforts are unknown. It was her understanding that 75% of EdCC’s
bookings are educational which is at the lower, nonprofit rate and only 25% are at the private rate.
Further, people have known about the potential sale for quite a long time so bookings have dropped off
significantly. She asked whether there was any way to project potential income generation rather than
using past experience. Anticipating the building would continue to be used for conferences and other
bookings, she asked whether a spreadsheet could be created to project how much the building would need
to be leased to private parties to breakeven rather than using what has not worked for EdCC. Mr. James
recalled Mr. Doherty talked with the conference center staff about their marketing efforts. The conference
center has a daily and hourly rental rate for each room; staff could guestimate revenue generation. He
cautioned City staff is not experienced with operating a conference center so the numbers in a spreadsheet
would not be based on experience and he was not certain how meaningful the numbers would be.
Councilmember Bloom commented partnering with the Edmonds Center for the Arts (EDC) is also a
possibility.
Packet Page 15 of 239
Councilmember Buckshnis commented if the City purchased the conference center, a consulting firm
would need to be hired to manage it. She asked Mayor Earling about staffing and potentialities of owning
a conference center. She noted the Lynnwood Conference Center which is a much nicer facility with a
much larger kitchen would be in direct competition. Mayor Earling suggested he provide comment after
Council questions have been answered.
Council President Fraley-Monillas suggested checking with the Yacht Club, Senior Center and the
Library regarding room rentals. She suggested reducing the rental amount by half because those venues
have views.
Councilmember Johnson observed the City has a tight timeline; the Council authorized a letter of intent
that is due by June 1. It has been suggested an appraisal be done prior to an offer and the offer is due June
10/11. Mr. James answered the letter of intent is due June 1 and an offer is due 10 days later. He
suggested an offer could be subject to an appraisal as he did not think an appraisal could be done in that
amount of time.
Councilmember Petso suggested checking the rental rates at Embassy Suites which does not have
extensive catering or a view. She relayed a citizen’s suggestion for a public meeting similar to the
meeting Councilmember Bloom held regarding Westgate. If the Council identified potential dates, she
offered to contact Faith Community Church to arrange a Town Hall/public meeting. That citizen also
suggested a Town Hall/public meeting at the conference center would be a vastly superior option.
Councilmember Mesaros explained one of the reasons he voted in favor of submitting a letter of intent
was to get more information. He also wanted the Council to think outside box; the property itself is great
asset and the building is a detriment to the asset due to the necessary repairs. Rather than looking at this
as operating a conference center, he suggested looking at it as a way to acquire an asset for less than
market value. If there is an opportunity to get the property “on the cheap” and then take time to ponder
the best use of the asset for the City, it is worth pursuing. It was not of value to the City if the City paid
anywhere near market value because the City was not in the business of operating a conference center and
did not have the time to hold it to determine the best use. He was interested in acquiring it at the lowest
possible price which is why he suggested not doing an appraisal before an offer is submitted because he
does not envision the City’s offer will be near market value.
Councilmember Nelson viewed this as more of a liability than asset. With regard to Mr. James’ comment
about the City being risk adverse, he said this seems risky. It did not make sense to him to seek creative
ways to fund other capital projects in the budget in order to fund purchase of the conference center.
Councilmember Bloom found the idea of a Town Hall meeting interesting and suggested it would be best
to hold it at the Edmonds Conference Center. She suggested it would be best if a Town Hall was
supported and coordinated by staff and the Mayor. It could potentially be helpful to hear input from
citizens who are supportive as well as opposed to the purchase as well as people who have ideas about
what how the conference center could be used.
Council President Fraley-Monillas said she was not sure she wanted to throw good money into a project
like this although Councilmember Mesaros’ idea about the City owning the property possibly has some
value. She was unsure why a Town Hall meeting was necessary; citizens can call, email and speak at the
podium regarding this issue and they have. She did not want the Council to spin its wheels and hear from
the same people who are passionate about purchasing or not purchasing the conference center.
Packet Page 16 of 239
Councilmember Bloom expressed concern about the lack of process. She was concerned that
Councilmember Nelson has already decided the property is a liability. She encouraged the Council to
keep an open mind and discuss potential uses. She suggested looking at the building with creativity and
thought to the future with regard to the possibilities as well as the detriments. She found it disturbing that
a number of Councilmembers have their minds made up and closed to any possibility regarding the future
use of the conference center. The Council needs to think of the City’s future which includes the arts
corridor. This is a key building in the arts corridor and the EdCC and the ECA have a cooperative
working relationship that includes sharing equipment and event planning. She acknowledged the building
is damaged and needs repair but if the City can get it at a good price, it can be operated for a while and
then a determination made regarding how it can be operated in a way that brings more economic
development into the City. She said Mr. Doherty tried to have Edmonds as a location for a Lodging Tax
Conference but was turned down due to the lack of conference space. She was frustrated with some
Councilmembers’ willingness to pass up this opportunity without doing due diligence.
In response to Councilmember Bloom’s comment, Councilmember Petso said she did not expect action
tonight but rather future discussions. The City is awaiting a title report and the Edmonds Public Facilities
District (PFD) meets on Thursday. She acknowledged some Councilmembers’ comments reflect their
vote last week. She suggested Councilmembers relax and let the new information come in.
Council President Fraley-Monillas assured some Councilmembers have done what they believe to be their
due diligence. Councilmembers may have differences of opinions and different life experiences that
determine whether they like or do not like something. She objected to Councilmember Bloom saying
Councilmembers have not done their due diligence because they are not interested in spending the City’s
money on purchasing the conference center.
In response to Councilmember Buckshnis’ earlier question, Mayor Earling explained Mr. Doherty is on
vacation this week; he is in email contact and has been working while on vacation. A few more responses
have been received from the State including that a title report will be provided and that City
representatives can walk through the facility. During Mr. Doherty’s absence, he asked Mr. James to assist
and he has done a fair amount this week and there is potentially more work to be done. He was open to
gathering as much information as the City can obtain, acknowledging it can be slow working with the
State. With regard to an appraisal, Mayor Earling suggested the Council not to try to get an appraisal done
before the June 10 because there is no way to identify a competent appraiser or accomplish an appraisal in
that amount of time. Any offer should include that as a condition.
Mayor Earling agreed there was still a lot of information that should be considered and he was open to
gathering as much information as possible. He expressed concern with the unknown ongoing operational
expense; the City does not have a clue what those are without a project. He agreed a proforma needs to
be prepared but that cannot be done until a project is identified. The building needs approximately
$1,012,000 in repairs, likely more because that cost was established in 2014. Staff has looked at the
assessment and the general feeling is the cost of repairs could be another $500,000.
Mayor Earling was also concerned the number of parking spaces is also unknown, acknowledging the title
report may provide that information. There is also no strategy for paying the purchase price. He agreed
there are trade-offs the Council needs to consider; the City does not have an agreed upon price with the
School District for the Civic Fields. Although a grant request has been submitted to the State for
approximately $900,000; the source of remainder is unknown. The City is currently in good financial
standing. With the many unresolved issues, he was concerned this project could be a constant drain on the
City and until a proforma was developed, it would be difficult to address the financial reality of the
facility. He acknowledged answers may be provided that changed his mind but right now, without a
definitive plan, it was difficult to assess moving forward.
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11. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS
Council President Fraley-Monillas reported the Snohomish County Health District is interested in
providing the Council a briefing and she offered to schedule a presentation by Dr. Goldbaum. She
reported she also attended committee meetings regarding the Sunset Walkway, Highway 99, and Boards
and Commissions.
Councilmember Johnson reported the Historic Preservation Commission (HPC) is surveying potential
additions to the Edmonds Historic Register. The HPC will be dedicating two new properties on the
Edmonds Historic Register, Chanterelles on June 2 at 10:00 a.m. and the Palmer House on Main Street on
June 11 at 10:00 a.m.
Councilmember Johnson reported she attended the Transit Oriented Development Committee at PSRC;
that effort is largely focused on light rail and housing affordability around rail transit stations. Members
of the Committee were asked to conduct a self-assessment regarding how they are meeting the goals and
objectives of the group.
Councilmember Buckshnis reported the WRIA 8 Salmon Recovery Council included review of grant
requests. Meadowdale Beach was provided $250,000 to help with design of the removal of the barrier.
There was also a presentation on how stormwater pushes toxins into storm drains; stormwater is
becoming an even larger problem for the environment.
Councilmember Bloom reported the Tree Board meeting included discussion regarding the draft Tree
Code and the public’s reaction, an Arbor Day event, the Heritage Tree Program, issues related to public
education and Tree Board Member Brightman provided an update on the Marina Beach Advisory
Committee. She also attended the Boards and Commissions committee meeting and the Sunset Avenue
Walkway committee meeting and Councilmember Petso and she met with Police Chief Compaan to
discuss emergency vehicle and pedestrian access. She anticipated there would be reports regarding the
Council committee meetings (formed at the Council retreat) in the near future.
Councilmember Buckshnis reported she also attended the Marina Beach Master Plan PAC; they are
working on a hybrid of Options A and B.
Councilmember Mesaros reported the featured program at the SeaShore Transportation Forum meeting
was the expansion of the SeaTac Airport. The airport is planning a major expansion in the next 3-5 years
including a new international terminal and numerous new international flights. One statistics provided
was every new international flight into SeaTac brings in an additional $24 million annually. With
population growth and Delta’s creation of this major international hub, SeaTac will be at full capacity in
20 years which will require another regional airport. There was also discussion regarding Paine Field; the
Snohomish County Council recently voted to allow regional flights at Paine Field within next 2 years. He
noted there are pros and cons to regional flights at Pain Field. He has anecdotally heard a number of
people are glad because they will no longer have to drive to SeaTac. Seattle City Councilmember Tom
Rasmussen will host the next SeaShore Forum in Seattle on June 5. That meeting will include discussion
regarding Seattle’s decision to fund Metro service via levy. The surrounding communities, Lake Forest
Park, Kenmore, and Shoreline, are interested in how transit in their cities will connect to that new service.
Councilmember Mesaros reported the Port is meeting tonight due to the holiday. SnoCom is holding a
joint meeting with SnoPac on May 28; the implementation date for New World is June 9. New World will
provide enhanced service to the community.
Packet Page 18 of 239
Councilmember Petso reports she attended Council retreat committees related to emergency access, a
downtown historic district and Highway 99. She also remotely attended the Regional Transit Oriented
Development meeting. The HPC meeting also included discussion regarding their objective to educate the
public about historic preservation including recognizing that any structure over 50 years old is potentially
eligible as historic. She urged residents to contact the HPC with questions about whether their home could
be listed on the register or before doing a remodel. For example her hopes that she had a perfect example
of a 70s split level were dashed when she learned the remodel that attempted to match the existing
roofline and windows actually hurt its authenticity.
Councilmember Petso reported the Economic Development Commission briefly discussed the conference
center. She plans to attend the PFD meeting on Thursday which will include discussion regarding the
conference center.
Councilmember Nelson reported the Climate Protection Committee is reinvigorating the Green Business
Program and a draft zero waste resolution was circulated. The Committee’s new co-chair, Steve Fisher, is
a staff member which highlights the ongoing challenge of increasing public involvement on the
committee. The residential solar program resulted in a significant increase from 6 solar permits in 2013 to
39 in 2014. Snohomish County PUD is considering a similar program to encourage solar installations on
commercial properties.
Mayor Earling reported the objective at this Thursday’s Sound Transit meeting is to finalize the alignment
for Sound Transit 3 which will connect the line from Everett to Tacoma to Redmond. It will require voter
approval, likely 2016 at the earliest.
12. MAYOR'S COMMENTS
Mayor Earling reported on the wonderful celebration yesterday at the Edmonds Cemetery. He thanked
Councilmember Mesaros, Nelson, Fraley-Monillas, Johnson and Buckshnis for attending.
Mayor Earling said he received a call from the local press about an article regarding Paine Field. He
recalled the Council passed a strong resolution opposing commercial traffic at Paine Field and in support
of Mukilteo’s effort. He will reiterate that to the press until the Council advises him otherwise.
Councilmember Mesaros suggested that was a topic worthy of consideration. He flies three times a month
and it is a long drive to SeaTac. Although most of the flights he takes would still leave from SeaTac, it
would be easier to take a regional flight such as to Spokane from Paine Field. He is not the only Edmonds
resident taking such flights and suggested the Council should discuss that as well as the transportation
impacts. Mayor Earling said the Council could have that discussion but he intends to reiterate the City’s
opposition to the press.
Council President Fraley-Monillas commented the issue was not convenience but flights overhead. She
recalled citizens telling the Council they do not want Paine Field opened to more flights and that they
preferred to drive to SeaTac to keep planes from flying overhead.
Councilmember Bloom commented planes flying overhead also affect property values. She noted the
issue is everyone’s needs not just individuals’ personal convenience.
Councilmember Buckshnis expressed support for the City’s existing position and continuing to support
Mukilteo.
13. COUNCIL COMMENTS
Packet Page 19 of 239
Council President Fraley-Monillas reported yesterday was the tenth Memorial Day ceremony she has
attended. She commended Mayor Earling for his speech. The event was well attended and she found the
story provided by the WWII aviator amazing. She referred to the Memorial Day story written by an
Edmonds-Woodway freshman, commenting she was one best speakers she had heard in a very long time.
Councilmember Johnson thanked Dale Hoggins, the Cemetery Board and the Cemetery Sexton for the
hometown Memorial Day event. She reminded of the June 10 open house on all the Comprehensive Plan
elements at 6:00 p.m. in the Brackett Room at City Hall.
Councilmember Buckshnis advised the Waterfront Festival is this weekend, beginning Friday at 11:00
a.m. through 7:00 p.m. Sunday. There will be great weather, beer garden, games, boats, etc.
Councilmember Bloom invited the public to the public hearing on the draft Tree Code tomorrow night at
7:00 p.m. in Council Chambers. The meeting will also be live streamed.
Councilmember Nelson thanked the Cemetery Board and everyone who organized the Memorial Day
ceremony. He commented on the stories provided by Colonel Robert “Buck" who flew 137 combat
missions in the South Pacific and was the only surviving member of his unit as well as stories about the
400 veterans buried in the cemetery.
Student Representative Eslami reported on an assignment in his history class to research legislative
representatives. Students were reporting on Representative Strom Peterson and he could say he sat next to
him on the Council.
14. CONVENE IN EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER PER RCW
42.30.110(1)(b) AND PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i)
This item was not needed.
15. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
16. ADJOURN
With no further business, the Council meeting was adjourned at 9:42 p.m.
Packet Page 20 of 239
AM-7769 4. B.
City Council Meeting
Meeting Date:06/02/2015
Time:Consent
Submitted For:Scott James Submitted By:Nori Jacobson
Department:Finance
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Approval of claim checks #214466 through #214553 dated May 28, 2015 for $254,357.04.
Recommendation
Approval of claim checks.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Fiscal Impact
Fiscal Year:2015
Revenue:
Expenditure:254,357.04
Fiscal Impact:
Claims $254,357.04
Attachments
Claim Checks 05-28-15
Project Numbers 05-28-15
Form Review
Inbox Reviewed By Date
Finance Scott James 05/28/2015 11:02 AM
City Clerk Scott Passey 05/28/2015 11:07 AM
Mayor Dave Earling 05/28/2015 11:17 AM
Finalize for Agenda Scott Passey 05/28/2015 12:35 PM
Form Started By: Nori Jacobson Started On: 05/28/2015 10:52 AM
Packet Page 21 of 239
Final Approval Date: 05/28/2015
Packet Page 22 of 239
05/28/2015
Voucher List
City of Edmonds
1
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214466 5/28/2015 074421 AAPC - EVERETT CHAPTER 5/22 REFUND DAM DEP 5/22 REFUND DAMAGE DEPOSIT & UNUSED MONI
REFUND DAMAGE DEPOSIT
001.000.239.200 500.00
REFUND UNUSED MONITOR FEE
001.000.239.200 30.00
Total :530.00
214467 5/28/2015 065052 AARD PEST CONTROL 350000 WWTP - PEST CONTROL
May Service
423.000.76.535.80.41.23 73.00
9.5% Sales Tax
423.000.76.535.80.41.23 6.94
Total :79.94
214468 5/28/2015 062614 ABPA A7292-15 2015 National and Local Dues - L
2015 National and Local Dues - L
421.000.74.534.80.49.00 85.00
Total :85.00
214469 5/28/2015 073626 ALPHA ECOLOGICAL 2555559 PS - Bi Mo Maint Agreement
PS - Bi Mo Maint Agreement
001.000.66.518.30.48.00 99.00
9.5% Sales Tax
001.000.66.518.30.48.00 9.41
Total :108.41
214470 5/28/2015 068330 AMERICAN PRINTING 46933 WWTP - PRINTING, NOTICES
Notice of Violation - Edmonds,
423.000.76.535.80.31.41 89.00
9.5% Sales Tax
423.000.76.535.80.31.41 8.46
Total :97.46
214471 5/28/2015 060228 ANS OF WASHINGTON INC 119059 SHIPPING & HANDLING AND SALES TAX FOR
SHIPPING & HANDLING AND SALES TAX FOR
1Page:
Packet Page 23 of 239
05/28/2015
Voucher List
City of Edmonds
2
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214471 5/28/2015 (Continued)060228 ANS OF WASHINGTON INC
001.000.62.524.10.49.00 18.77
Total :18.77
214472 5/28/2015 071124 ASSOCIATED PETROLEUM 0745539-IN WWTP - DIESEL FUEL
ULSD #2 dyed bulk fuel - 1017 gallons
423.000.76.535.80.32.00 2,364.64
9.5% Sales Tax
423.000.76.535.80.32.00 224.64
Total :2,589.28
214473 5/28/2015 064807 ATS AUTOMATION INC S 072804 Alerton Systems - 5/1-7/31/15 PM
Alerton Systems - 5/1-7/31/15 PM
001.000.66.518.30.48.00 2,866.50
9.5% Sales Tax
001.000.66.518.30.48.00 272.32
Total :3,138.82
214474 5/28/2015 012005 BALL AND GILLESPIE POLYGRAPH 2015-127 INV 2015-127 04/15/15 PRE-EMPLOY EXAM
PRE-EMPLOY EXAM 4/15/15
001.000.41.521.10.41.00 225.00
Freight
001.000.41.521.10.41.00 7.00
INV 2015-134 5/18/15 PRE-EMPLOY EXAM2015-134
PRE-EMPLOY EXAM 5/18/15
001.000.41.521.10.41.00 225.00
Freight
001.000.41.521.10.41.00 7.00
Total :464.00
214475 5/28/2015 074307 BLUE STAR GAS 4074 Fleet Auto Propane 546.8 Gal
Fleet Auto Propane 546.8 Gal
511.000.77.548.68.34.12 880.27
Total :880.27
214476 5/28/2015 065739 BOBBY WOLFORD TRUCKING &2920 Storm - Recycling Fees
2Page:
Packet Page 24 of 239
05/28/2015
Voucher List
City of Edmonds
3
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214476 5/28/2015 (Continued)065739 BOBBY WOLFORD TRUCKING &
Storm - Recycling Fees
422.000.72.531.10.49.00 320.00
Parks - Recycling Fees
001.000.64.576.80.47.00 2,000.00
Total :2,320.00
214477 5/28/2015 075147 BOMAR TACTICAL TRAINING GROUP 110 INV#110 - EDMONDS PD
TACTICAL BREACHING SYSTEM
628.000.41.521.23.31.00 4,300.00
Freight
628.000.41.521.23.31.00 750.00
Total :5,050.00
214478 5/28/2015 067947 BROWNELLS INC 11269929.00 INV#11269929.00 ACCT#00557761 - EDMONDS
UNCLE MIKE'S SLING SWIVELS
001.000.41.521.23.31.00 17.29
Freight
001.000.41.521.23.31.00 7.95
Total :25.24
214479 5/28/2015 073029 CANON FINANCIAL SERVICES 14911696 Lease - Plng Div copier/printer
Lease - Plng Div copier/printer
001.000.62.524.10.45.00 36.16
Bldg Div copier/printer Lease14911697
Bldg Div copier/printer Lease
001.000.62.524.10.45.00 36.16
FLEET COPIER14919555
Fleet Copier
511.000.77.548.68.45.00 33.02
9.5% Sales Tax
511.000.77.548.68.45.00 3.14
PW ADMIN COPIER14919556
PW Office Copier for
001.000.65.518.20.45.00 68.55
PW Office Copier for
3Page:
Packet Page 25 of 239
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City of Edmonds
4
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214479 5/28/2015 (Continued)073029 CANON FINANCIAL SERVICES
111.000.68.542.90.45.00 38.85
PW Office Copier for
422.000.72.531.90.45.00 38.85
PW Office Copier for
421.000.74.534.80.45.00 27.42
PW Office Copier for
423.000.75.535.80.45.00 27.42
PW Office Copier for
511.000.77.548.68.45.00 27.41
9.5% Sales Tax
001.000.65.518.20.45.00 6.51
9.5% Sales Tax
111.000.68.542.90.45.00 3.69
9.5% Sales Tax
422.000.72.531.90.45.00 3.69
9.5% Sales Tax
421.000.74.534.80.45.00 2.61
9.5% Sales Tax
423.000.75.535.80.45.00 2.61
9.5% Sales Tax
511.000.77.548.68.45.00 2.59
WATER SEWER COPIER14919557
Water Sewer Copier
421.000.74.534.80.45.00 70.68
Water Sewer Copier
423.000.75.535.80.45.00 70.68
9.5% Sales Tax
421.000.74.534.80.45.00 6.72
9.5% Sales Tax
423.000.75.535.80.45.00 6.71
Total :513.47
214480 5/28/2015 075023 CAROLYN DOUGLAS COMMUNICATIONS 42 COMMUNICATIONS OUTREACH MAY 2015
Communications/Community Outreach
4Page:
Packet Page 26 of 239
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City of Edmonds
5
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214480 5/28/2015 (Continued)075023 CAROLYN DOUGLAS COMMUNICATIONS
001.000.61.557.20.41.00 2,500.00
Total :2,500.00
214481 5/28/2015 071443 CED - KENT 2340-635428 Boys & Girls Club - Supplies
Boys & Girls Club - Supplies
001.000.66.518.30.31.00 333.52
9.5% Sales Tax
001.000.66.518.30.31.00 31.68
Total :365.20
214482 5/28/2015 068484 CEMEX LLC 9430842900 Roadway - Asphalt
Roadway - Asphalt
111.000.68.542.31.31.00 252.80
9.5% Sales Tax
111.000.68.542.31.31.00 24.02
Storm Dump Fees9430870595
Storm Dump Fees
422.000.72.531.10.49.00 567.81
Total :844.63
214483 5/28/2015 003510 CENTRAL WELDING SUPPLY LY220387 WWTP - SUPPLIES, WELDING
welding supplies
423.000.76.535.80.31.21 234.07
9.5% Sales Tax
423.000.76.535.80.31.21 22.24
Total :256.31
214484 5/28/2015 003710 CHEVRON AND TEXACO BUSINESS 44371969 INV#44371969 ACCT#7898305185 EDMONDS PD
FUEL FOR NARCS VEHICLE-POFF
104.000.41.521.21.32.00 117.56
TAX EXEMPT FILING FEE
104.000.41.521.21.32.00 1.18
Total :118.74
214485 5/28/2015 069457 CITY OF EDMONDS E5DA.SEPA E5DASTF20150009.SEPA DETERMINATION
5Page:
Packet Page 27 of 239
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City of Edmonds
6
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214485 5/28/2015 (Continued)069457 CITY OF EDMONDS
E5DA.STF20150009.SEPA Determination
112.200.68.595.33.41.00 225.00
Total :225.00
214486 5/28/2015 063902 CITY OF EVERETT I15001085 Water Quality Lab Analysys
Water Quality Lab Analysys
421.000.74.534.80.41.00 583.20
Total :583.20
214487 5/28/2015 004095 COASTWIDE LABS GW2774962 YOST POOL ECOGREEN RL TWL, LINERS
YOST POOL ECOGREEN RL TWL, LINERS
001.000.64.576.80.31.00 157.33
9.5% Sales Tax
001.000.64.576.80.31.00 14.95
YOST POOL BRAWNY, BLEACH, AJAX, BOWLMOP,NW2774962
YOST POOL BRAWNY, BLEACH, AJAX,
001.000.64.576.80.31.00 337.83
9.5% Sales Tax
001.000.64.576.80.31.00 32.09
Total :542.20
214488 5/28/2015 075269 COBURN, LINDA 3315 TRAVEL REFUND FOR VIEWING PAPERLESS
TRAVEL REFUND FOR VIEWING PAPERLESS
001.000.23.512.50.43.00 8.00
COURTROOM STORAGE CABINET
001.000.23.512.50.35.00 250.76
Total :258.76
214489 5/28/2015 075042 COVERALL OF WASHINGTON 7100158311 WWTP - MAY JANITORIAL
May 1-31
423.000.76.535.80.41.23 514.00
Total :514.00
214490 5/28/2015 006626 DEPT OF ECOLOGY 2015-RS-WAR045513 2015 Annual Fee for Regional Stormwater
2015 Annual Fee for Regional Stormwater
6Page:
Packet Page 28 of 239
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214490 5/28/2015 (Continued)006626 DEPT OF ECOLOGY
422.000.72.531.90.51.00 28,170.00
Total :28,170.00
214491 5/28/2015 070864 DEX MEDIA 440012092407 C/A 440001304654
Basic e-commerce hosting 05/02/15 -
001.000.31.518.88.42.00 34.95
C/A 440001307733440012092415
May/2015 Web Hosting for Internet
001.000.31.518.88.42.00 34.95
Total :69.90
214492 5/28/2015 064531 DINES, JEANNIE 15-3558 CITY COUNCIL MINUTES 05/19/15
05/19/15 CITY COUNCIL MINUTES
001.000.25.514.30.41.00 392.70
Total :392.70
214493 5/28/2015 075267 DIXON, DOUG 5/22 REFUND DEPOSIT 5/22 REFUND DEPOSIT FOR PICKLEBALL NET
5/22 REFUND DEPOSIT FOR PICKLEBALL NET
001.000.239.200 180.00
Total :180.00
214494 5/28/2015 074492 EARTHCORPS 5202 317-14-01 WILLOW CREEK DAYLIGHT GEN MGMT
317-14-01 WILLOW CREEK DAYLIGHT GEN
125.000.64.575.50.41.00 2,367.45
Total :2,367.45
214495 5/28/2015 069523 EDMONDS P&R YOUTH SCHOLARSHIP 19843 DAWSON 19843 DAWSON SCHOLARSHIP JEDI ENG
19843 DAWSON SCHOLARSHIP JEDI ENG
122.000.64.571.20.49.00 75.00
Total :75.00
214496 5/28/2015 008705 EDMONDS WATER DIVISION 3-01808 LIFT STATION #11 6807 157TH PL SW / METE
LIFT STATION #11 6807 157TH PL SW /
423.000.75.535.80.47.10 37.77
CLUBHOUSE 6801 N MEADOWDALE RD / METER 73-03575
CLUBHOUSE 6801 N MEADOWDALE RD / METER
7Page:
Packet Page 29 of 239
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City of Edmonds
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8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214496 5/28/2015 (Continued)008705 EDMONDS WATER DIVISION
001.000.66.518.30.47.00 294.35
HAINES WHARF PARK DRINKING FOUNTAIN3-07490
HAINES WHARF PARK DRINKING FOUNTAIN
001.000.64.576.80.47.00 76.88
LIFT STATION #12 16100 75TH AVE W / METE3-07525
LIFT STATION #12 16100 75TH AVE W /
423.000.75.535.80.47.10 37.77
LIFT STATION #15 7701 168TH ST SW / METE3-07709
LIFT STATION #15 7701 168TH ST SW /
423.000.75.535.80.47.10 37.77
LIFT STATION #4 8313 TALBOT RD / METER 23-09350
LIFT STATION #4 8313 TALBOT RD / METER
423.000.75.535.80.47.10 80.13
LIFT STATION #10 17612 TALBOT RD / METER3-09800
LIFT STATION #10 17612 TALBOT RD /
423.000.75.535.80.47.10 37.77
LIFT STATION #9 8001 SIERRA DR / METER 63-29875
LIFT STATION #9 8001 SIERRA DR / METER
423.000.75.535.80.47.10 41.02
SPRINKLER FOR RHODIES 18410 92ND AVE W3-38565
SPRINKLER FOR RHODIES 18410 92ND AVE W
001.000.64.576.80.47.00 37.77
PUBLIC SAFETY COMPLEX 250 5TH AVE N / ME6-02735
PUBLIC SAFETY COMPLEX 250 5TH AVE N /
001.000.66.518.30.47.00 1,735.34
FIRE STATION #17 FIRE 275 6TH AVE N / ME6-02736
FIRE STATION #17 FIRE 275 6TH AVE N /
001.000.66.518.30.47.00 14.65
FIRE STATION #17 275 6TH AVE N / METER 76-02737
FIRE STATION #17 275 6TH AVE N / METER
001.000.66.518.30.47.00 1,228.95
PUBLIC SAFETY COMPLEX IRRIGATION 250 5TH6-02738
PUBLIC SAFETY COMPLEX IRRIGATION 250
001.000.66.518.30.47.00 216.76
SNO-ISLE LIBRARY 650 MAIN ST / METER 7096-02825
8Page:
Packet Page 30 of 239
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City of Edmonds
9
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214496 5/28/2015 (Continued)008705 EDMONDS WATER DIVISION
SNO-ISLE LIBRARY 650 MAIN ST / METER
001.000.66.518.30.47.00 1,704.86
FRANCES ANDERSON CENTER FIRE 700 MAIN ST6-02875
FRANCES ANDERSON CENTER FIRE 700 MAIN
001.000.66.518.30.47.00 25.63
FRANCES ANDERSON CENTER 700 MAIN ST / ME6-02925
FRANCES ANDERSON CENTER 700 MAIN ST /
001.000.66.518.30.47.00 1,622.39
FIRE STATION #16 8429 196TH ST SW / METE6-04127
FIRE STATION #16 8429 196TH ST SW /
001.000.66.518.30.47.00 688.47
FIRE STATION #16 FIRE 8429 196TH ST SW /6-04128
FIRE STATION #16 FIRE 8429 196TH ST SW
001.000.66.518.30.47.00 14.65
PUBLIC WORKS OMC 7110 210TH ST SW / METE6-05155
PUBLIC WORKS OMC 7110 210TH ST SW /
001.000.65.518.20.47.00 143.89
PUBLIC WORKS OMC 7110 210TH ST SW /
111.000.68.542.90.47.00 546.76
PUBLIC WORKS OMC 7110 210TH ST SW /
421.000.74.534.80.47.00 546.76
PUBLIC WORKS OMC 7110 210TH ST SW /
423.000.75.535.80.47.10 546.76
PUBLIC WORKS OMC 7110 210TH ST SW /
511.000.77.548.68.47.00 546.76
PUBLIC WORKS OMC 7110 210TH ST SW /
422.000.72.531.90.47.00 546.76
PUBLIC WORKS OMC FIRE 7110 210TH ST SW /6-05156
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
001.000.65.518.20.47.00 1.83
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
111.000.68.542.90.47.00 6.95
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
422.000.72.531.90.47.00 6.95
9Page:
Packet Page 31 of 239
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City of Edmonds
10
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214496 5/28/2015 (Continued)008705 EDMONDS WATER DIVISION
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
421.000.74.534.80.47.00 6.95
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
423.000.75.535.80.47.10 6.95
PUBLIC WORKS OMC FIRE 7110 210TH ST SW
511.000.77.548.68.47.00 6.94
Total :10,847.19
214497 5/28/2015 008812 ELECTRONIC BUSINESS MACHINES 113200 ZSYST MK0315 PRINTER MAINTENANCE
Maintenance for printers 03/21/15 -
001.000.31.518.88.48.00 91.36
9.5% Sales Tax
001.000.31.518.88.48.00 8.68
COPIER MAINT113761
COPIER MAINT
001.000.23.512.50.35.00 5.68
WATER SEWER COPY USE113861
Water Sewer Copy Use
421.000.74.534.80.31.00 15.09
Water Sewer Copy Use
423.000.75.535.80.31.00 15.08
9.5% Sales Tax
421.000.74.534.80.31.00 1.44
9.5% Sales Tax
423.000.75.535.80.31.00 1.43
PW COPY USE113865
PW Copy Use
001.000.65.518.20.31.00 17.10
PW Copy Use
111.000.68.542.90.31.00 9.69
PW Copy Use
422.000.72.531.90.31.00 9.69
PW Copy Use
421.000.74.534.80.31.00 6.84
10Page:
Packet Page 32 of 239
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City of Edmonds
11
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214497 5/28/2015 (Continued)008812 ELECTRONIC BUSINESS MACHINES
PW Copy Use
423.000.75.535.80.31.00 6.84
PW Copy Use
511.000.77.548.68.31.10 6.85
9.5% Sales Tax
001.000.65.518.20.31.00 1.63
9.5% Sales Tax
111.000.68.542.90.31.00 0.92
9.5% Sales Tax
422.000.72.531.90.31.00 0.92
9.5% Sales Tax
421.000.74.534.80.31.00 0.65
9.5% Sales Tax
423.000.75.535.80.31.00 0.65
9.5% Sales Tax
511.000.77.548.68.31.10 0.65
METER READING 04/21/15 - 05/21/15113908
CITY CLERKS FRONT COUNTER METER READING
001.000.25.514.30.45.00 17.59
9.5% Sales Tax
001.000.25.514.30.45.00 1.67
FLEET COPY USE113915
Fleet Copy Use
511.000.77.548.68.31.10 7.63
9.5% Sales Tax
511.000.77.548.68.31.10 0.72
Total :228.80
214498 5/28/2015 009350 EVERETT DAILY HERALD EDH633484 CITY NOTICES
IRRECONCILABLE APPLICATION PUBLIC
001.000.25.514.30.41.40 39.56
Total :39.56
214499 5/28/2015 009880 FEDEX 5-041-63496 STANDARD OVERNIGHT DELIVERY
OVERNIGHT MAIL DELIVERY
11Page:
Packet Page 33 of 239
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214499 5/28/2015 (Continued)009880 FEDEX
001.000.25.514.30.42.00 28.50
Total :28.50
214500 5/28/2015 009815 FERGUSON ENTERPRISES INC 0463163 Meter Inventory -~
Meter Inventory -~
421.000.74.534.80.34.30 3,728.70
#2025 M-METER-01-010
421.000.74.534.80.34.30 886.80
#2034 M-METEROMNI-01.5-030
421.000.74.534.80.34.30 1,313.27
9.5% Sales Tax
421.000.74.534.80.34.30 563.24
Water Inventory # 0577 W-RADIO-01-0100463165
Water Inventory # 0577 W-RADIO-01-010
421.000.74.534.80.34.20 4,209.30
Freight
421.000.74.534.80.34.20 21.72
9.5% Sales Tax
421.000.74.534.80.34.20 401.94
Total :11,124.97
214501 5/28/2015 073265 FREESE LAW OFFICES INC PS ED117 CONFLICT PUBLIC DEFENDER
CONFLICT PUBLIC DEFENDER
001.000.39.512.52.41.00 1,503.00
Total :1,503.00
214502 5/28/2015 011900 FRONTIER 253-007-4989 SEAVIEW RESERVOIR TELEMETRY CIRCUIT LINE
SEAVIEW RESERVOIR TELEMETRY CIRCUIT
421.000.74.534.80.42.00 30.87
TELEMETRY CIRCUIT LINES253-012-9166
TELEMETRY CIRCUIT LINES
421.000.74.534.80.42.00 161.33
TELEMETRY CIRCUIT LINES
423.000.75.535.80.42.00 299.62
TELEMETRY CIRCUIT LINE253-014-8062
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City of Edmonds
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214502 5/28/2015 (Continued)011900 FRONTIER
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00 19.71
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00 36.59
TELEMETRY CIRCUIT LINE253-017-4360
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00 46.64
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00 86.62
CIVIC CENTER ELEVATOR PHONE LINE425-712-8347
CIVIC CENTER ELEVATOR PHONE LINE 250
001.000.66.518.30.42.00 66.38
CIVIC CENTER ALARM LINES 250 5TH AVE N425-775-2455
CIVIC CENTER FIRE AND INTRUSION ALARM
001.000.66.518.30.42.00 60.69
FRANCES ANDERSON CENTER ALARM LINE425-776-3896
FRANCES ANDERSON CENTER FIRE AND
001.000.66.518.30.42.00 128.82
Total :937.27
214503 5/28/2015 075163 GARCIA-GARCIA, CESAR 7914 INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01 105.78
INTERPRETER FEE8001
INTERPRETER FEE
001.000.23.523.30.41.01 105.78
Total :211.56
214504 5/28/2015 075181 GINGER'S PET PARADISE LLC JUNE 2015 ANIMAL BOARDING FOR 6/2016 - EDMONDS PD
ANIMAL BOARDING FOR 6/2015
001.000.41.521.70.41.00 2,169.62
Total :2,169.62
214505 5/28/2015 069733 H B JAEGER COMPANY LLC 159571/1 Water Inventory -#0070 W-CLMPCI-08-060
Water Inventory -#0070 W-CLMPCI-08-060
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14
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214505 5/28/2015 (Continued)069733 H B JAEGER COMPANY LLC
421.000.74.534.80.34.20 431.25
#0431 - W-SETTERBYP-01.5-010
421.000.74.534.80.34.20 1,134.70
#0432 - W-SETTERBYP-02-010
421.000.74.534.80.34.20 1,252.30
#0382 - W-RESET-01-012
421.000.74.534.80.34.20 374.32
9.5% Sales Tax
421.000.74.534.80.34.20 303.29
Fire Hydrant Replacement at 20615 88th159572/1
Fire Hydrant Replacement at 20615 88th
421.000.74.534.80.31.00 2,136.48
9.5% Sales Tax
421.000.74.534.80.31.00 202.97
WATER QUALITY SAMPLE STAND REPAIR159573/1
WATER QUALITY SAMPLE STAND REPAIR
421.000.74.534.80.31.00 395.80
9.5% Sales Tax
421.000.74.534.80.31.00 37.60
Total :6,268.71
214506 5/28/2015 012560 HACH COMPANY 9333311 Water Quality - Chlorine Free Reagent
Water Quality - Chlorine Free Reagent
421.000.74.534.80.31.00 613.80
Freight
421.000.74.534.80.31.00 41.37
9.5% Sales Tax
421.000.74.534.80.31.00 62.24
Total :717.41
214507 5/28/2015 074966 HIATT, ELLEN COE_2015_0527 COMMUNICATIONS MARKETING TOURISM CONSULT
Communications and Marketing Consultant
120.000.31.575.42.41.00 1,000.00
Total :1,000.00
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City of Edmonds
15
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214508 5/28/2015 067862 HOME DEPOT CREDIT SERVICES 1010509 PM 1X2X8, REBAR, REPIPE
PM 1X2X8, REBAR, REPIPE
001.000.64.576.80.31.00 168.19
PM PAVER SAND2074715
PM PAVER SAND
001.000.64.576.80.31.00 8.74
PM WINDEX, 32 OZ BOTTLES, 2X4 STUD3011473
PM WINDEX, 32 OZ BOTTLES, 2X4 STUD
001.000.64.576.80.31.00 72.53
PM 3/4 FPB, 3/4PPCLMPSTR, GREASE GUN, 3/7010756
PM 3/4 FPB, 3/4PPCLMPSTR, GREASE GUN,
001.000.64.576.80.31.00 75.22
PM 1/2 SANDEPLY, 4 FT U POST8024224
PM 1/2 SANDEPLY, 4 FT U POST
001.000.64.576.80.31.00 119.42
PM TEST GAUGES, 11 IN STORAGE86196
PM TEST GAUGES, 11 IN STORAGE
001.000.64.576.80.31.00 43.07
PM ORGANIZER, TORCH KIT, PROP GAS, PUTTY9024081
PM ORGANIZER, TORCH KIT, PROP GAS,
001.000.64.576.80.31.00 217.94
PM 2GAL BUCKETS, TRM ROLLERS, SAFETY HAS9085020
PM 2GAL BUCKETS, TRM ROLLERS, SAFETY
001.000.64.576.80.31.00 48.84
Total :753.95
214509 5/28/2015 073548 INDOFF INCORPORATED 2622305 SUPPLIES
SUPPLIES
001.000.23.512.50.31.00 -117.57
DSD Office Supplies2626548
DSD Office Supplies
001.000.62.524.10.31.00 234.93
DSD Office Supplies2627205
DSD Office Supplies
001.000.62.524.10.31.00 139.37
COPY PAPER2629705
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Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214509 5/28/2015 (Continued)073548 INDOFF INCORPORATED
COPY PAPER FOR CITY CLERKS OFFICE
001.000.25.514.30.31.00 137.36
9.5% Sales Tax
001.000.25.514.30.31.00 13.05
COPY PAPER, CALCULATOR RIBBONS, DYMO ADD2631117
Copy paper - 6 cases, Calculator
001.000.31.514.23.31.00 278.96
9.5% Sales Tax
001.000.31.514.23.31.00 26.50
SUPPLIES2631809
SUPPLIES
001.000.23.512.50.31.00 245.44
SUPPLIES2632474
SUPPLIES
001.000.23.512.50.31.00 28.36
Total :986.40
214510 5/28/2015 069040 INTERSTATE AUTO PARTS 000043598 Unit 332 & 495 - Slim 360 Flash (2)
Unit 332 & 495 - Slim 360 Flash (2)
511.000.77.548.68.31.10 278.70
Shop Supplies
511.000.77.548.68.31.20 88.25
9.5% Sales Tax
511.000.77.548.68.31.10 26.48
9.5% Sales Tax
511.000.77.548.68.31.20 8.38
Fleet Return - Flood Work Lamp000043868
Fleet Return - Flood Work Lamp
511.000.77.548.68.31.20 -500.00
9.5% Sales Tax
511.000.77.548.68.31.20 -47.50
Unit 450 - Mats000044589
Unit 450 - Mats
511.000.77.548.68.31.10 263.40
9.5% Sales Tax
16Page:
Packet Page 38 of 239
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City of Edmonds
17
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214510 5/28/2015 (Continued)069040 INTERSTATE AUTO PARTS
511.000.77.548.68.31.10 25.02
Unit EQ98SO - LED AMBER000045298
Unit EQ98SO - LED AMBER
511.100.77.594.48.64.00 399.80
9.5% Sales Tax
511.100.77.594.48.64.00 37.98
Total :580.51
214511 5/28/2015 015270 JCI JONES CHEMICALS INC 654763 WWTP - SUPPLIES, HYPOCHLORITE
hypochlorite, 4690 gallons
423.000.76.535.80.31.53 3,539.98
9.5% Sales Tax
423.000.76.535.80.31.53 336.30
Total :3,876.28
214512 5/28/2015 017050 KWICK'N KLEEN CAR WASH 05122015-01 INV#05122015-01 - EDMONDS PD
20 CAR WASHES $5.03 (INC TX) 5/15
001.000.41.521.22.48.00 100.60
City Car Washes05122015-03
City Car Washes
511.000.77.548.68.48.00 15.09
Total :115.69
214513 5/28/2015 017135 LANDAU ASSOCIATES INC 35149 E3FH.SERVICES THRU 05/02/15
E3FH.Services thru 05/02/15
422.000.72.594.31.41.20 10,509.00
Total :10,509.00
214514 5/28/2015 075260 LAU, PING 7761 INTERPRETER FEE
INTERPRETER FEE
001.000.23.523.30.41.01 109.95
INTERPRETER FEE8063
INTERPRETER FEE
001.000.23.523.30.41.01 109.95
INTERPRETER FEE8086
17Page:
Packet Page 39 of 239
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City of Edmonds
18
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214514 5/28/2015 (Continued)075260 LAU, PING
INTERPRETER FEE
001.000.23.512.50.41.01 109.95
INV#8551 - EDMONDS PD8551
INTERPRETER SERVICE #15-1214
001.000.41.521.21.41.00 159.95
Total :489.80
214515 5/28/2015 020039 MCMASTER-CARR SUPPLY CO 30299364 WWTP - SMALL EQUIPMENT
high speed drill bit 2" X 6"
423.000.76.535.80.35.00 248.93
Freight
423.000.76.535.80.35.00 7.01
Total :255.94
214516 5/28/2015 020900 MILLERS EQUIP & RENT ALL INC 211703 CEMETERY GATORLINE
CEMETERY GATORLINE
130.000.64.536.50.31.00 30.00
9.5% Sales Tax
130.000.64.536.50.31.00 2.85
Total :32.85
214517 5/28/2015 075268 MONTES, MARIA 5/22 RETURN DAM DEP 5/22 RETURN DAMAGE DEPOSIT
5/22 RETURN DAMAGE DEPOSIT
001.000.239.200 500.00
Total :500.00
214518 5/28/2015 075266 MORGAN MECHANICAL INC 15805 Library - Compressor Replacement
Library - Compressor Replacement
016.000.66.518.30.48.00 7,800.00
9.5% Sales Tax
016.000.66.518.30.48.00 741.00
Library - Reversing Valve Replacement15825
Library - Reversing Valve Replacement
016.000.66.518.30.48.00 1,640.00
9.5% Sales Tax
18Page:
Packet Page 40 of 239
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Voucher List
City of Edmonds
19
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214518 5/28/2015 (Continued)075266 MORGAN MECHANICAL INC
016.000.66.518.30.48.00 155.80
Total :10,336.80
214519 5/28/2015 074356 NAVAS-RIVAS, HERNAN 7956 INTERPRETER FEE
INTERPRETER FEE
001.000.23.512.50.41.01 103.17
INTERPRETER FEE8145
INTERPRETER FEE
001.000.23.523.30.41.01 103.17
Total :206.34
214520 5/28/2015 024960 NORTH COAST ELECTRIC COMPANY S6496706.001 WWTP - REPAIR/MAINTENANCE, ELECTRIC
powerflex digital
423.000.76.535.80.48.22 404.80
9.5% Sales Tax
423.000.76.535.80.48.22 38.46
Total :443.26
214521 5/28/2015 068451 NORTHEND TRUCK EQUIPMENT INC 1031237 Unit EQ99RE Replacement Equipment for
Unit EQ99RE Replacement Equipment for
511.100.77.594.48.64.00 14,147.00
9.5% Sales Tax
511.100.77.594.48.64.00 1,343.97
Total :15,490.97
214522 5/28/2015 061013 NORTHWEST CASCADE INC 2-1211626 YOST PARK HONEY BUCKET
YOST PARK HONEY BUCKET
001.000.64.576.80.45.00 309.21
Total :309.21
214523 5/28/2015 025690 NOYES, KARIN 000 00 561 PLANNING BOARD MINUTES 5/13/15
Planning Board Minutes 5/13/15
001.000.62.558.60.41.00 323.00
HPC Minutes for 5/14/15000 00 562
HPC Minutes for 5/14/15
001.000.62.558.60.41.00 153.00
19Page:
Packet Page 41 of 239
05/28/2015
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City of Edmonds
20
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214523 5/28/2015 (Continued)025690 NOYES, KARIN
ADB Minutes000 00 563
ADB Minutes
001.000.62.558.60.41.00 238.00
Total :714.00
214524 5/28/2015 063511 OFFICE MAX INC 451149 Sewer - HP Ink
Sewer - HP Ink
423.000.75.535.80.31.00 149.63
9.5% Sales Tax
423.000.75.535.80.31.00 14.22
INV#546747 ACCT#520437 250POL EDMONDS P546747
BADGEMATES RIBBON BADGES
001.000.41.521.10.31.00 11.74
BLUE GEL PENS
001.000.41.521.10.31.00 11.81
HP TONER FOR CLERKS
001.000.41.521.10.31.00 67.16
9.5% Sales Tax
001.000.41.521.10.31.00 8.62
PW Admin Office Hanging File Folders565370
PW Admin Office Hanging File Folders
001.000.65.518.20.31.00 63.00
9.5% Sales Tax
001.000.65.518.20.31.00 5.99
Total :332.17
214525 5/28/2015 063750 ORCA PACIFIC INC 15176 YOST POOL SUPPLIES HARBORLITE, CC, SODIU
YOST POOL SUPPLIES HARBORLITE, CC,
001.000.64.576.80.31.00 953.20
9.5% Sales Tax
001.000.64.576.80.31.00 90.55
Total :1,043.75
214526 5/28/2015 070962 PAULSONS TOWING INC 107161 INV#107161 - EDMONDS PD
TOW KIA RIO #940-ZOT
20Page:
Packet Page 42 of 239
05/28/2015
Voucher List
City of Edmonds
21
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214526 5/28/2015 (Continued)070962 PAULSONS TOWING INC
001.000.41.521.22.41.00 166.00
9.5% Sales Tax
001.000.41.521.22.41.00 15.77
Total :181.77
214527 5/28/2015 075257 PCE PACIFIC INC 50670-00 WWTP - REPAIR/MAINTENANCE, ELECTRIC
Precision Digital Process Meter
423.000.76.535.80.48.22 444.00
Freight
423.000.76.535.80.48.22 20.63
9.5% Sales Tax
423.000.76.535.80.48.22 44.14
Total :508.77
214528 5/28/2015 073070 PERRINE, JULIE 20117 CLAY 20117 CLAY EXPLORATION INSTRUCTOR FEE
20117 CLAY EXPLORATION INSTRUCTOR FEE
001.000.64.571.22.41.00 320.00
Total :320.00
214529 5/28/2015 028860 PLATT ELECTRIC SUPPLY INC G790446 WWTP - SUPPLIES, ELECTRIC
18 lb Black Ties
423.000.76.535.80.31.22 18.35
9.5% Sales Tax
423.000.76.535.80.31.22 1.74
Total :20.09
214530 5/28/2015 071811 PONY MAIL BOX & BUSINESS CTR 215626 WWTP - POSTAGE
Lexon Surecy Insurance Company~
423.000.76.535.80.42.00 45.03
Total :45.03
214531 5/28/2015 064088 PROTECTION ONE 291104 ALARM MONITORING - PARKS MAINT
ALARM MONITORING FOR PARKS MAINTENANCE
001.000.66.518.30.42.00 21.33
ALARM MONITORING FOR PARKS MAINTENANCE
21Page:
Packet Page 43 of 239
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Voucher List
City of Edmonds
22
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214531 5/28/2015 (Continued)064088 PROTECTION ONE
001.000.64.576.80.42.00 21.33
Total :42.66
214532 5/28/2015 046900 PUGET SOUND ENERGY 200000704821 FRANCES ANDERSON CENTER 700 MAIN ST / ME
FRANCES ANDERSON CENTER 700 MAIN ST /
001.000.66.518.30.47.00 1,271.60
YOST PARK/POOL 9535 BOWDOIN WAY / METER200002411383
YOST PARK/POOL 9535 BOWDOIN WAY / METER
001.000.64.576.80.47.00 619.91
OLD PUBLIC WORKS 200 DAYTON ST / METER 0200007876143
OLD PUBLIC WORKS 200 DAYTON ST / METER
421.000.74.534.80.47.00 118.17
FIRE STATION #20 23009 88TH AVE W / METE200011439656
FIRE STATION #20 23009 88TH AVE W /
001.000.66.518.30.47.00 74.49
CIVIC CENTER 250 5TH AVE N / METER 00052200016558856
CIVIC CENTER 250 5TH AVE N / METER
001.000.66.518.30.47.00 139.83
FIRE STATION #17 275 6TH AVE N / METER 0200016815843
FIRE STATION #17 275 6TH AVE N / METER
001.000.66.518.30.47.00 453.22
FLEET MAINTENANCE BAY 21105 72ND AVE W /200017676343
FLEET MAINTENANCE BAY 21105 72ND AVE W
511.000.77.548.68.47.00 173.22
SNO-ISLE LIBRARY 650 MAIN ST / METER 001200019895354
SNO-ISLE LIBRARY 650 MAIN ST / METER
001.000.66.518.30.47.00 158.51
PUBLIC WORKS OMC 7110 210TH ST SW / METE200020415911
PUBLIC WORKS OMC 7110 210TH ST SW /
001.000.65.518.20.47.00 11.05
PUBLIC WORKS OMC 7110 210TH ST SW /
111.000.68.542.90.47.00 42.00
PUBLIC WORKS OMC 7110 210TH ST SW /
421.000.74.534.80.47.00 42.00
PUBLIC WORKS OMC 7110 210TH ST SW /
22Page:
Packet Page 44 of 239
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City of Edmonds
23
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214532 5/28/2015 (Continued)046900 PUGET SOUND ENERGY
423.000.75.535.80.47.10 42.00
PUBLIC WORKS OMC 7110 210TH ST SW /
511.000.77.548.68.47.00 42.00
PUBLIC WORKS OMC 7110 210TH ST SW /
422.000.72.531.90.47.00 41.99
WWTP 200 2ND AVE S / METER 000390395200021829581
WWTP 200 2ND AVE S / METER 000390395
423.000.76.535.80.47.63 474.17
CITY PARK BUILDING 600 3RD AVE S / METER200024711901
CITY PARK BUILDING 600 3RD AVE S /
001.000.66.518.30.47.00 120.42
Total :3,824.58
214533 5/28/2015 070809 PUGET SOUND EXECUTIVE 15-1132 COURT SECURITY
COURT SECURITY
001.000.23.512.50.41.00 2,407.50
COURT SECURITY15-1270
COURT SECURITY
001.000.23.512.50.41.00 3,172.50
Total :5,580.00
214534 5/28/2015 030780 QUIRING MONUMENTS INC 00000154835 INSCRIPTION-GREEN
INSCRIPTION-GREEN
130.000.64.536.20.34.00 105.00
INSCRIPTION-EBERLEIN00000154836
INSCRIPTION-EBERLEIN
130.000.64.536.20.34.00 105.00
Total :210.00
214535 5/28/2015 071702 RAILROAD MGMT CO III LLC 318726 Lic # 303940 - Sewer LS 7
Lic # 303940 - Sewer LS 7
423.000.75.535.80.45.00 589.49
Total :589.49
214536 5/28/2015 075211 ROCKLER WOODWORKING & HARDWARE2932557 Fac Maint - Supplies
23Page:
Packet Page 45 of 239
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Voucher List
City of Edmonds
24
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214536 5/28/2015 (Continued)075211 ROCKLER WOODWORKING & HARDWARE
Fac Maint - Supplies
001.000.66.518.30.31.00 99.60
Total :99.60
214537 5/28/2015 075270 RRRUNS GREAT AUTO E7AC.RRRuns Auto E7AC.RRRUNS AUTO SALES RELOCATION ASSIST
E7AC.RRRuns Auto Sales Relocation
112.200.68.595.20.61.00 890.00
Total :890.00
214538 5/28/2015 075258 SHANNON & DONNA STAFFORD,E1CA.DQ ROW E1CA.DQ ROW ACQUISITION
E1CA.DQ ROW Acquisition~
112.200.68.595.20.61.00 55,000.00
Total :55,000.00
214539 5/28/2015 037801 SNO CO HUMAN SERVICE DEPT I000383206 Q1-15 LIQUOR BOARD PROFITS & TAXES
Quarterly Liquor Board Profits
001.000.39.566.10.51.00 1,750.75
Quarterly Liquor Excise Taxes
001.000.39.566.10.51.00 497.21
Total :2,247.96
214540 5/28/2015 037375 SNO CO PUD NO 1 2003-8645-6 CLUBHOUSE 6801 MEADOWDALE RD / METER 100
CLUBHOUSE 6801 MEADOWDALE RD / METER
001.000.66.518.30.47.00 102.83
LIFT STATION #4 8311 TALBOT RD / METER 12004-6859-3
LIFT STATION #4 8311 TALBOT RD / METER
423.000.75.535.80.47.10 477.53
TRAFFIC LIGHT 101 9TH AVE S / METER 10002005-9295-4
TRAFFIC LIGHT 101 9TH AVE S / METER
111.000.68.542.64.47.00 32.32
OLD PUBLIC WORKS 200 DAYTON ST / METER 12006-3860-9
OLD PUBLIC WORKS 200 DAYTON ST / METER
421.000.74.534.80.47.00 414.40
TRAFFIC LIGHT 200 3RD AVE S / METER 10002006-7801-9
TRAFFIC LIGHT 200 3RD AVE S / METER
24Page:
Packet Page 46 of 239
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City of Edmonds
25
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214540 5/28/2015 (Continued)037375 SNO CO PUD NO 1
111.000.68.542.64.47.00 32.31
SEAVIEW RESERVOIR 18520 90TH AVE W / MET2007-3984-5
SEAVIEW RESERVOIR 18520 90TH AVE W /
421.000.74.534.80.47.00 31.23
100 DAYTON ST2012-3682-5
100 DAYTON ST
001.000.64.576.80.47.00 641.36
LIFT STATION #12 16121 75TH PL W / METE2012-6598-0
LIFT STATION #12 16121 75TH PL W /
423.000.75.535.80.47.10 333.12
LIFT STATION #11 6811 1/2 157TH PL W / M2013-7496-4
LIFT STATION #11 6811 1/2 157TH PL W /
423.000.75.535.80.47.10 36.78
SNO-ISLE LIBRARY 650 MAIN ST / METER 1002015-5174-4
SNO-ISLE LIBRARY 650 MAIN ST / METER
001.000.66.518.30.47.00 1,399.95
TRAFFIC LIGHT 117 3RD AVE S / METER 10002015-7289-8
TRAFFIC LIGHT 117 3RD AVE S / METER
111.000.68.542.64.47.00 73.91
LIFT STATION #15 7710 168TH PL SW / METE2015-9448-8
LIFT STATION #15 7710 168TH PL SW /
423.000.75.535.80.47.10 34.73
DECORATIVE LIGHTING 413 MAIN ST / METER2016-5690-7
DECORATIVE LIGHTING 413 MAIN ST / METER
111.000.68.542.63.47.00 181.31
TRAFFIC LIGHT 901 WALNUT ST / METER 10002017-8264-6
TRAFFIC LIGHT 901 WALNUT ST / METER
111.000.68.542.64.47.00 32.32
PUBLIC WORKS OMC 7110 210TH ST SW / METE2019-4248-9
PUBLIC WORKS OMC 7110 210TH ST SW /
001.000.65.518.20.47.00 75.14
PUBLIC WORKS OMC 7110 210TH ST SW /
111.000.68.542.90.47.00 285.52
PUBLIC WORKS OMC 7110 210TH ST SW /
421.000.74.534.80.47.00 285.52
25Page:
Packet Page 47 of 239
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City of Edmonds
26
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214540 5/28/2015 (Continued)037375 SNO CO PUD NO 1
PUBLIC WORKS OMC 7110 210TH ST SW /
423.000.75.535.80.47.10 285.52
PUBLIC WORKS OMC 7110 210TH ST SW /
511.000.77.548.68.47.00 285.52
PUBLIC WORKS OMC 7110 210TH ST SW /
422.000.72.531.90.47.00 285.54
CIVIC CENTER & FIRE STATION #17 250 5TH2022-9166-2
CIVIC CENTER & FIRE STATION #17 250 5TH
001.000.66.518.30.47.00 4,425.89
STREET LIGHT 7601 RIDGE WAY / NOT METERE2023-8937-5
STREET LIGHT 7601 RIDGE WAY / NOT
111.000.68.542.63.47.00 16.22
LOG CABIN & DECORATIVE LIGHTING 120 5TH2024-2158-2
LOG CABIN & DECORATIVE LIGHTING 120 5TH
001.000.66.518.30.47.00 149.23
CITY HALL 121 5TH AVE N / METER 100012612024-3924-6
CITY HALL 121 5TH AVE N / METER
001.000.66.518.30.47.00 1,704.79
WWTP 200 2ND AVE S / METER 10001353812030-9778-7
WWTP 200 2ND AVE S / METER 1000135381
423.000.76.535.80.47.61 23,338.49
Total :34,961.48
214541 5/28/2015 063941 SNO CO SHERIFFS OFFICE 2015-2639 INV 2015-2639 EDMONDS PD - JAIL MEDICAL
INMATE PHARMACEUTICALS - APRIL 2015
001.000.39.523.60.31.00 288.47
Total :288.47
214542 5/28/2015 038410 SOUND SAFETY PRODUCTS 4228836-01 WWTP - 2015 UNIFORMS, ROBERT SLENKER
2015 Uniforms, Robert Slenker
423.000.76.535.80.24.00 -43.25
9.5% Sales Tax
423.000.76.535.80.24.00 -4.11
WWTP - SAFEY EQUIPMENT4252509-01
safety - hip boots, steel toe
26Page:
Packet Page 48 of 239
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City of Edmonds
27
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214542 5/28/2015 (Continued)038410 SOUND SAFETY PRODUCTS
423.000.76.535.80.31.12 563.20
9.5% Sales Tax
423.000.76.535.80.31.12 53.50
Total :569.34
214543 5/28/2015 061912 SUN SUPPLY 0239101-IN Traffic- White, Blue, Orange Corex
Traffic- White, Blue, Orange Corex
111.000.68.542.64.31.00 244.56
9.5% Sales Tax
111.000.68.542.64.31.00 23.24
Total :267.80
214544 5/28/2015 040916 TC SPAN AMERICA 70523 UNIFORM SHIRTS FOR RANGERS
UNIFORM SHIRTS FOR RANGERS
001.000.64.571.23.24.00 167.58
9.5% Sales Tax
001.000.64.571.23.24.00 15.93
Total :183.51
214545 5/28/2015 062693 US BANK 3546 LKQ - Floor Mats
LKQ - Floor Mats
511.000.77.548.68.31.10 65.70
Verizon Wireless - Storm Cell Case
422.000.72.531.90.31.00 41.05
WA DOL - Units E103, E104 Tabs
511.100.77.594.48.64.00 84.50
Amazon - Unit E103 - Brass Padlocks (6)
511.100.77.594.48.64.00 110.70
Amazon - Unit E103 - Security Cables (4)
511.100.77.594.48.64.00 48.12
Setcom - Unit 203 - Super Mic+
511.000.77.548.68.31.10 750.00
Homewood Suites - Fleet Training
511.000.77.548.68.43.00 401.64
Pay Pal - Water/ Sewer - 2015 W Wash
27Page:
Packet Page 49 of 239
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City of Edmonds
28
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214545 5/28/2015 (Continued)062693 US BANK
421.000.74.534.80.49.00 200.00
Pay Pal - Water/ Sewer - 2015 W Wash
423.000.75.535.80.49.00 600.00
Harbor Freight - Fac Maint - Tools
001.000.66.518.30.35.00 102.89
Home Depot - Recycle - Supplies
421.000.74.537.90.49.00 20.76
Total :2,425.36
214546 5/28/2015 067865 VERIZON WIRELESS 9745566832 C/A 671247844-00001
Cell Service-Bldg
001.000.62.524.20.42.00 48.82
Cell Service-Eng
001.000.67.532.20.42.00 74.48
Cell Service Fac-Maint
001.000.66.518.30.42.00 111.89
Cell Service-Parks Discovery Program
001.000.64.571.23.42.00 24.41
Cell Service Parks Maint
001.000.64.576.80.42.00 59.84
Cell Service-PD
001.000.41.521.22.42.00 326.59
Cell Service-PD 104 Fund
104.000.41.521.21.42.00 189.04
Cell Service-PW Street
111.000.68.542.90.42.00 0.59
Cell Service-PW Street/Storm
111.000.68.542.90.42.00 40.56
Cell Service-PW Street/Storm
422.000.72.531.90.42.00 16.36
Cell Service-PW Water
421.000.74.534.80.42.00 91.89
Cell Service-PW Sewer
423.000.75.535.80.42.00 102.18
28Page:
Packet Page 50 of 239
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Voucher List
City of Edmonds
29
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214546 5/28/2015 (Continued)067865 VERIZON WIRELESS
Cell Service-WWTP
423.000.76.535.80.42.00 27.02
Total :1,113.67
214547 5/28/2015 067917 WALLY'S TOWING INC 53135 INV#53135 - EDMONDS PD
TOW 2007 CADILLAC #APV6999
001.000.41.521.22.41.00 166.00
9.5% Sales Tax
001.000.41.521.22.41.00 15.77
Total :181.77
214548 5/28/2015 075154 WALTER E NELSON CO 487045 Fac Maint - Cleaners, Towels, TT,
Fac Maint - Cleaners, Towels, TT,
001.000.66.518.30.31.00 408.33
9.5% Sales Tax
001.000.66.518.30.31.00 38.79
Total :447.12
214549 5/28/2015 067195 WASHINGTON TREE EXPERTS I15-230 CITY PARK SPRAY PAD PROJECT TREE REMOVAL
CITY PARK SPRAY PAD PROJECT TREE REMOVAL
001.000.64.576.80.48.00 2,600.00
9.5% Sales Tax
001.000.64.576.80.48.00 247.00
Total :2,847.00
214550 5/28/2015 073552 WELCO SALES LLC 6685 Letterhead for Engineering Division
Letterhead for Engineering Division
001.000.62.524.10.31.00 135.78
Total :135.78
214551 5/28/2015 073739 WH PACIFIC INC 1897W-07 E1AA.SERVICES THRU 05/06/15
E1AA.Services thru 05/06/15
112.200.68.595.33.41.00 1,808.53
Total :1,808.53
214552 5/28/2015 063008 WSDOT Hague.LTAP HAGUE.LTAP PURCHASING AND CONTRACTING FO
29Page:
Packet Page 51 of 239
05/28/2015
Voucher List
City of Edmonds
30
8:32:24AM
Page:vchlist
Bank code :usbank
Voucher Date Vendor Invoice PO #Description/Account Amount
214552 5/28/2015 (Continued)063008 WSDOT
Hague.LTAP Purchasing and Contracting
001.000.67.532.20.49.00 75.00
SCHRODER.LTAP PURCHASING AND CONTRACTINGSchroder.LTAP
Schroder.LTAP Purchasing and
001.000.67.532.20.49.00 75.00
Total :150.00
214553 5/28/2015 075219 XFINITY ARENA AT EVERETT 0014909-IN ADVERTISING SPONSORSHIP XFINITY ARENA
Advertising sponsorship at Xfinity
120.000.31.575.42.41.40 4,000.00
Total :4,000.00
Bank total :254,357.0488 Vouchers for bank code :usbank
254,357.04Total vouchers :Vouchers in this report88
30Page:
Packet Page 52 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STM 190th Pl SW Wall Construction c428 E3FF
STR 2009 Street Overlay Program c294 E9CA
WTR 2010 Waterline Replacement Program c363 E0JA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
WtR 2011 Waterline Replacement Program c333 E1JA
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
WTR 2012 Waterline Overlay Program c388 E2CA
WTR 2012 Waterline Replacement Program c340 E1JE
STM 2013 Citywide Drainage Replacement c406 E3FA
STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB
SWR 2013 Sewerline Replacement Project c398 E3GA
WTR 2013 Waterline Replacement Program c397 E3JA
STR 2014 Chip Seals c451 E4CB
STM 2014 Drainage Improvements c433 E4FA
STM 2014 Lake Ballinger Associated Projects c436 E4FD
STR 2014 Overlay Program c438 E4CA
WTR 2014 Waterline Overlays c452 E4CC
WTR 2014 Waterline Replacement Program c422 E4JA
STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STR 2015 Overlay Program c463 E5CA
SWR 2015 Sewerline Replacement Project c441 E4GA
STR 2015 Traffic Calming c471 E5AB
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
WTR 2016 Water Comp Plan Update c460 E4JC
SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA
WTR 2016-17 Waterline Replacement Projects c468 E5JA
STR 220 7th Ave N Sidewalk c421 E3DA
STR 220th Street Overlay Project c462 E4CD
Revised 5/27/2015 Packet Page 53 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
WTR 224th Waterline Relocation (2013)c418 E3JB
STR 226th Street Walkway Project c312 E9DA
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 5th Ave Overlay Project c399 E2CC
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR 9th Avenue Improvement Project c392 E2AB
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB
WTR AWD Intertie and Reservoir Improvements c324 E0IA
STR Bikelink Project c474 E5DA
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
PRK City Spray Park c417 E4MA
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
STR Citywide Safety Improvements c404 E2AC
SWR City-Wide Sewer Improvements c301 E8GD
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
FAC Edmonds Fishing Pier Rehab c443 E4MB
WTR Edmonds General Facilities Charge Study c345 E1JC
STM Edmonds Marsh Feasibility Study c380 E2FC
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
FAC ESCO III Project c419 E3LB
WTR Five Corners Reservoir Re-coating c473 E5KA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
PM Fourth Avenue Cultural Corridor c282 E8MA
FAC Frances Anderson Center Accessibility Upgrades c393 E3LA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR Interurban Trail c146 E2DB
Revised 5/27/2015 Packet Page 54 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Lake Ballinger Associated Projects 2012 c381 E2FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
SWR Lift Station #1 Basin & Flow Study c461 E4GC
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
WTR Main Street Watermain c375 E1JK
PM Marina Beach Additional Parking c290 E8MB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES m013 E7FG
SWR OVD Sewer Lateral Improvements c142 E3GB
WTR OVD Watermain Improvements (2003)c141 E3JB
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STR Pioneer Way Road Repair c389 E2CB
WTR PRV Station 11 and 12 Abandonment c346 E1JD
STM Public Facilities Water Quality Upgrades c339 E1FD
FAC Public Safety Controls System Upgrades c444 E4LA
STR School Zone Flashing Beacon/Lighting Grant c420 E3AA
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
FAC Senior Center Roof Repairs c332 E0LB
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
STR Shell Valley Emergency Access Road c268 E7CB
STR SR104 Corridor Transportation Study c427 E3AB
General SR104 Telecommunications Conduit Crossing c372 E1EA
STR SR104/City Park Mid-Block Crossing c454 E4DB
General SR99 Enhancement Program c238 E6MA
UTILITIES Standard Details Updates s010 E5NA
STM Storm Contribution to Transportation Projects c341 E1FF
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Stormwater GIS Support c326 E0FC
Revised 5/27/2015 Packet Page 55 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
STM Update Stormwater Management Code & Associated Projects c467 E5FB
STM Video Assessment of Stormwater Lines c459 E4FF
Revised 5/27/2015 Packet Page 56 of 239
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STM E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
STM E0FC c326 Stormwater GIS Support
WTR E0IA c324 AWD Intertie and Reservoir Improvements
WTR E0JA c363 2010 Waterline Replacement Program
FAC E0LA c327 Edmonds Museum Exterior Repairs Project
FAC E0LB c332 Senior Center Roof Repairs
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1AB c343 2011 Residential Neighborhood Traffic Calming
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
General E1EA c372 SR104 Telecommunications Conduit Crossing
STM E1FD c339 Public Facilities Water Quality Upgrades
STM E1FF c341 Storm Contribution to Transportation Projects
STM E1FH c349 Stormwater Development Review Support (NPDES Capacity)
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update
WtR E1JA c333 2011 Waterline Replacement Program
WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood
WTR E1JC c345 Edmonds General Facilities Charge Study
WTR E1JD c346 PRV Station 11 and 12 Abandonment
WTR E1JE c340 2012 Waterline Replacement Program
WTR E1JK c375 Main Street Watermain
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
STR E2AC c404 Citywide Safety Improvements
STR E2AD c405 Hwy 99 Enhancements (Phase III)
WTR E2CA c388 2012 Waterline Overlay Program
STR E2CB c389 Pioneer Way Road Repair
STR E2CC c399 5th Ave Overlay Project
STR E2DB c146 Interurban Trail
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
STM E2FD c381 Lake Ballinger Associated Projects 2012
Revised 5/27/2015 Packet Page 57 of 239
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STM E2FE c382 2012 Citywide Storm Drainage Improvements
SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update
SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
STR E3AA c420 School Zone Flashing Beacon/Lighting Grant
STR E3AB c427 SR104 Corridor Transportation Study
STR E3DA c421 220 7th Ave N Sidewalk
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STM E3FA c406 2013 Citywide Drainage Replacement
STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
STM E3FF c428 190th Pl SW Wall Construction
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
SWR E3GA c398 2013 Sewerline Replacement Project
SWR E3GB c142 OVD Sewer Lateral Improvements
WTR E3JA c397 2013 Waterline Replacement Program
WTR E3JB c418 224th Waterline Relocation (2013)
WTR E3JB c141 OVD Watermain Improvements (2003)
FAC E3LA c393 Frances Anderson Center Accessibility Upgrades
FAC E3LB c419 ESCO III Project
STR E4CA c438 2014 Overlay Program
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4CD c462 220th Street Overlay Project
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 2014 Lake Ballinger Associated Projects
STM E4FE c455 Dayton Street Stormwater Pump Station
STM E4FF c459 Video Assessment of Stormwater Lines
Revised 5/27/2015 Packet Page 58 of 239
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
SWR E4GA c441 2015 Sewerline Replacement Project
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
SWR E4GC c461 Lift Station #1 Basin & Flow Study
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
WTR E4JA c422 2014 Waterline Replacement Program
WTR E4JB c440 2015 Waterline Replacement Program
WTR E4JC c460 2016 Water Comp Plan Update
FAC E4LA c444 Public Safety Controls System Upgrades
PRK E4MA c417 City Spray Park
FAC E4MB c443 Edmonds Fishing Pier Rehab
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STR E5CA c463 2015 Overlay Program
WTR E5CB c475 2015 Waterline Overlays
STR E5DA c474 Bikelink Project
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects
WTR E5JA c468 2016-17 Waterline Replacement Projects
WTR E5KA c473 Five Corners Reservoir Re-coating
UTILITIES E5NA s010 Standard Details Updates
STR E6DA c245 76th Avenue West/75th Place West Walkway Project
STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
General E6MA c238 SR99 Enhancement Program
STR E7AA c265 Main Street Lighting and Sidewalk Enhancements
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CB c268 Shell Valley Emergency Access Road
STM E7FG m013 NPDES
PM E7MA c276 Dayton Street Plaza
SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR E8GD c301 City-Wide Sewer Improvements
PM E8MA c282 Fourth Avenue Cultural Corridor
PM E8MB c290 Marina Beach Additional Parking
STR E9CA c294 2009 Street Overlay Program
STR E9DA c312 226th Street Walkway Project
Revised 5/27/2015 Packet Page 59 of 239
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
SWR E9GA c304 Sewer Lift Station Rehabilitation Design
PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements
Revised 5/27/2015 Packet Page 60 of 239
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WTR E3JB c141 OVD Watermain Improvements (2003)
SWR E3GB c142 OVD Sewer Lateral Improvements
STR E2DB c146 Interurban Trail
General E6MA c238 SR99 Enhancement Program
STR E6DA c245 76th Avenue West/75th Place West Walkway Project
STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
STR E7AA c265 Main Street Lighting and Sidewalk Enhancements
STR E7CB c268 Shell Valley Emergency Access Road
PM E7MA c276 Dayton Street Plaza
PM E8MA c282 Fourth Avenue Cultural Corridor
PM E8MB c290 Marina Beach Additional Parking
STR E9CA c294 2009 Street Overlay Program
SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR E8GD c301 City-Wide Sewer Improvements
SWR E9GA c304 Sewer Lift Station Rehabilitation Design
STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation
STR E9DA c312 226th Street Walkway Project
PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements
WTR E0IA c324 AWD Intertie and Reservoir Improvements
STM E0FC c326 Stormwater GIS Support
FAC E0LA c327 Edmonds Museum Exterior Repairs Project
STM E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
FAC E0LB c332 Senior Center Roof Repairs
WtR E1JA c333 2011 Waterline Replacement Program
STM E1FD c339 Public Facilities Water Quality Upgrades
WTR E1JE c340 2012 Waterline Replacement Program
STM E1FF c341 Storm Contribution to Transportation Projects
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1AB c343 2011 Residential Neighborhood Traffic Calming
WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood
WTR E1JC c345 Edmonds General Facilities Charge Study
WTR E1JD c346 PRV Station 11 and 12 Abandonment
SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
STM E1FH c349 Stormwater Development Review Support (NPDES Capacity)
Revised 5/27/2015 Packet Page 61 of 239
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E1DA c354 Sunset Walkway Improvements
WTR E0JA c363 2010 Waterline Replacement Program
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update
SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update
General E1EA c372 SR104 Telecommunications Conduit Crossing
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
WTR E1JK c375 Main Street Watermain
STM E1FN c376 Perrinville Creek Culvert Replacement
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
STM E2FD c381 Lake Ballinger Associated Projects 2012
STM E2FE c382 2012 Citywide Storm Drainage Improvements
WTR E2CA c388 2012 Waterline Overlay Program
STR E2CB c389 Pioneer Way Road Repair
SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
FAC E3LA c393 Frances Anderson Center Accessibility Upgrades
WTR E3JA c397 2013 Waterline Replacement Program
SWR E3GA c398 2013 Sewerline Replacement Project
STR E2CC c399 5th Ave Overlay Project
STR E2AC c404 Citywide Safety Improvements
STR E2AD c405 Hwy 99 Enhancements (Phase III)
STM E3FA c406 2013 Citywide Drainage Replacement
STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects
STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM E3FE c410 Northstream Pipe Abandonment on Puget Drive
PRK E4MA c417 City Spray Park
WTR E3JB c418 224th Waterline Relocation (2013)
FAC E3LB c419 ESCO III Project
STR E3AA c420 School Zone Flashing Beacon/Lighting Grant
STR E3DA c421 220 7th Ave N Sidewalk
Revised 5/27/2015 Packet Page 62 of 239
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
WTR E4JA c422 2014 Waterline Replacement Program
STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave)
STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave)
STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School)
STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S
STR E3AB c427 SR104 Corridor Transportation Study
STM E3FF c428 190th Pl SW Wall Construction
STM E3FG c429 Storm Drainage Improvements - 88th & 194th
STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements
STM E4FA c433 2014 Drainage Improvements
STM E4FB c434 LID Retrofits Perrinville Creek Basin
STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration
STM E4FD c436 2014 Lake Ballinger Associated Projects
STR E4CA c438 2014 Overlay Program
WTR E4JB c440 2015 Waterline Replacement Program
SWR E4GA c441 2015 Sewerline Replacement Project
FAC E4MB c443 Edmonds Fishing Pier Rehab
FAC E4LA c444 Public Safety Controls System Upgrades
WWTP E4HA c446 Sewer Outfall Groundwater Monitoring
STR E4CB c451 2014 Chip Seals
WTR E4CC c452 2014 Waterline Overlays
STR E4DA c453 Train Trench - Concept
STR E4DB c454 SR104/City Park Mid-Block Crossing
STM E4FE c455 Dayton Street Stormwater Pump Station
SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I
STM E4FF c459 Video Assessment of Stormwater Lines
WTR E4JC c460 2016 Water Comp Plan Update
SWR E4GC c461 Lift Station #1 Basin & Flow Study
STR E4CD c462 220th Street Overlay Project
STR E5CA c463 2015 Overlay Program
STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects
STM E5FB c467 Update Stormwater Management Code & Associated Projects
WTR E5JA c468 2016-17 Waterline Replacement Projects
SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects
Revised 5/27/2015 Packet Page 63 of 239
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E5AA c470 Trackside Warning System
STR E5AB c471 2015 Traffic Calming
STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave)
WTR E5KA c473 Five Corners Reservoir Re-coating
STR E5DA c474 Bikelink Project
WTR E5CB c475 2015 Waterline Overlays
STR E7AC i005 228th St. SW Corridor Improvements
STM E7FG m013 NPDES
UTILITIES E5NA s010 Standard Details Updates
Revised 5/27/2015 Packet Page 64 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC Edmonds Fishing Pier Rehab c443 E4MB
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
FAC ESCO III Project c419 E3LB
FAC Frances Anderson Center Accessibility Upgrades c393 E3LA
FAC Public Safety Controls System Upgrades c444 E4LA
FAC Senior Center Roof Repairs c332 E0LB
General SR104 Telecommunications Conduit Crossing c372 E1EA
General SR99 Enhancement Program c238 E6MA
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PM Marina Beach Additional Parking c290 E8MB
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
PRK City Spray Park c417 E4MA
STM 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STM 190th Pl SW Wall Construction c428 E3FF
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
STM 2013 Citywide Drainage Replacement c406 E3FA
STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB
STM 2014 Drainage Improvements c433 E4FA
STM 2014 Lake Ballinger Associated Projects c436 E4FD
STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC
STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC
STM Dayton Street Stormwater Pump Station c455 E4FE
STM Edmonds Marsh Feasibility Study c380 E2FC
STM Lake Ballinger Associated Projects 2012 c381 E2FD
STM LID Retrofits Perrinville Creek Basin c434 E4FB
STM North Talbot Road Drainage Improvements c378 E2FA
STM Northstream Pipe Abandonment on Puget Drive c410 E3FE
STM NPDES m013 E7FG
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC
STM Public Facilities Water Quality Upgrades c339 E1FD
STM Storm Contribution to Transportation Projects c341 E1FF
Revised 5/27/2015 Packet Page 65 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STM Storm Drainage Improvements - 88th & 194th c429 E3FG
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Stormwater GIS Support c326 E0FC
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH
STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB
STM Update Stormwater Management Code & Associated Projects c467 E5FB
STM Video Assessment of Stormwater Lines c459 E4FF
STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC
STR 2009 Street Overlay Program c294 E9CA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
STR 2014 Chip Seals c451 E4CB
STR 2014 Overlay Program c438 E4CA
STR 2015 Overlay Program c463 E5CA
STR 2015 Traffic Calming c471 E5AB
STR 220 7th Ave N Sidewalk c421 E3DA
STR 220th Street Overlay Project c462 E4CD
STR 226th Street Walkway Project c312 E9DA
STR 228th St. SW Corridor Improvements i005 E7AC
STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD
STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB
STR 5th Ave Overlay Project c399 E2CC
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR 9th Avenue Improvement Project c392 E2AB
STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE
STR Bikelink Project c474 E5DA
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
STR Citywide Safety Improvements c404 E2AC
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR Hwy 99 Enhancements (Phase III)c405 E2AD
STR Interurban Trail c146 E2DB
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
STR Pioneer Way Road Repair c389 E2CB
STR School Zone Flashing Beacon/Lighting Grant c420 E3AA
Revised 5/27/2015 Packet Page 66 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Shell Valley Emergency Access Road c268 E7CB
STR SR104 Corridor Transportation Study c427 E3AB
STR SR104/City Park Mid-Block Crossing c454 E4DB
STR Sunset Walkway Improvements c354 E1DA
STR Trackside Warning System c470 E5AA
STR Train Trench - Concept c453 E4DA
STR Transportation Plan Update c391 E2AA
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR 2015 Sewerline Replacement Project c441 E4GA
SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA
SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB
SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB
SWR City-Wide Sewer Improvements c301 E8GD
SWR Lift Station #1 Basin & Flow Study c461 E4GC
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
SWR OVD Sewer Lateral Improvements c142 E3GB
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
UTILITIES Standard Details Updates s010 E5NA
WTR 2010 Waterline Replacement Program c363 E0JA
WtR 2011 Waterline Replacement Program c333 E1JA
WTR 2012 Waterline Overlay Program c388 E2CA
WTR 2012 Waterline Replacement Program c340 E1JE
WTR 2013 Waterline Replacement Program c397 E3JA
WTR 2014 Waterline Overlays c452 E4CC
WTR 2014 Waterline Replacement Program c422 E4JA
WTR 2015 Waterline Overlays c475 E5CB
WTR 2015 Waterline Replacement Program c440 E4JB
WTR 2016 Water Comp Plan Update c460 E4JC
WTR 2016-17 Waterline Replacement Projects c468 E5JA
WTR 224th Waterline Relocation (2013)c418 E3JB
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
WTR AWD Intertie and Reservoir Improvements c324 E0IA
WTR Edmonds General Facilities Charge Study c345 E1JC
Revised 5/27/2015 Packet Page 67 of 239
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
WTR Five Corners Reservoir Re-coating c473 E5KA
WTR Main Street Watermain c375 E1JK
WTR OVD Watermain Improvements (2003)c141 E3JB
WTR PRV Station 11 and 12 Abandonment c346 E1JD
WWTP Sewer Outfall Groundwater Monitoring c446 E4HA
Revised 5/27/2015 Packet Page 68 of 239
AM-7628 4. C.
City Council Meeting
Meeting Date:06/02/2015
Time:Consent
Submitted For:Council President Fraley-Monillas Submitted By:Jana Spellman
Department:City Council
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Resolution thanking Noushyar P. Eslami for his service as a Student Representative.
Recommendation
Previous Council Action
Narrative
Resolution thanking Noushyar P. Eslami for his service as Student Representative to the Edmonds City
Council.
Attachments
Student Rep Resolution
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/28/2015 11:07 AM
Mayor Dave Earling 05/28/2015 11:16 AM
Finalize for Agenda Scott Passey 05/28/2015 12:35 PM
Form Started By: Jana Spellman Started On: 04/14/2015 10:25 AM
Final Approval Date: 05/28/2015
Packet Page 69 of 239
No: 1335
A Resolution of the Edmonds City Council Commending
Noushyar P. Eslami
for His Service as a Student Representative on the Edmonds City Council
Whereas, Noushyar P. Eslami, a student at Edmonds Woodway High School, volunteered to
serve as a Student Representative of the Edmonds City Council; and
Whereas, Mr. Eslami served as a student member of the City Council from September 2, 2014 to
June 2, 2015; and
Whereas, Mr. Eslami was interested in learning what issues and questions the City of Edmonds
faces today and to find out what active role he could assume surrounding these issues;
and
Whereas, He was conscientious in his attendance at meetings, very observant, and gave thoughtful
input of the issues before the Council;
Now, Therefore, Be It Resolved, that the City Council and the Mayor hereby extend their best wishes
to Noushyar in his future endeavors and express the hope that he will continue to
contribute to the democratic process of government in the City of Edmonds and
elsewhere.
Now, Therefore, Be It Passed, Approved, and Adopted this 2nd day of June 2015.
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Joan Bloom, Councilmember
Kristiana Johnson, Council President Pro Tem
Diane Buckshnis, Councilmember
Joan Bloom, Councilmember
Mike Nelson, Councilmember
Thomas Mesaros, Councilmember
Attest: City Clerk
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AM-7762 4. D.
City Council Meeting
Meeting Date:06/02/2015
Time:Consent
Submitted By:Renee McRae
Department:Parks and Recreation
Type: Action
Information
Subject Title
Authorization for Mayor to sign ATM Concession Agreement at Frances Anderson Center
Recommendation
Authorize the Mayor to sign the concession agreement for an ATM at the Frances Anderson Center.
Previous Council Action
The City Council discussed the agreement at the May 26 Council meeting and forwarded the agreement
to the June 2 Council consent agenda.
Previously Council approved concession agreements with Dog Day Afternoon for an ATM at Anway
Park (January 6) and an ATM outside of City Hall (January 20).
Narrative
Annually, the Parks, Recreation & Cultural Services Department advertises for seasonal concessions at
several park locations through the RFP process.
This year, we received a proposal from Dog Day Afternoon for an ATM at the Frances Anderson Center.
The ATM will be placed next to the vending machines.
This agreement was brought to Council for approval as it falls outside the seasonal concession category.
City Code 4.04.020 requires that City Council approve this agreement since it is not a seasonal
concession agreement. Also, per City Code, the Parks and Recreation Director has reviewed this
agreement and determined that it is appropriate for the park in which it will be located.
Attachments
ATM agreement FAC
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/27/2015 10:06 AM
Mayor Dave Earling 05/27/2015 10:23 AM
Finalize for Agenda Scott Passey 05/28/2015 11:08 AM
Form Started By: Renee McRae Started On: 05/27/2015 09:44 AM
Final Approval Date: 05/28/2015
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Packet Page 72 of 239
AGREEMENT FOR CONCESSION AT FRANCES ANDERSON CENTER
THIS AGREEMENT (“Agreement”) is made and entered into this 2nd day of June, 2015,
by and between the CITY OF EDMONDS, a municipal corporation (hereinafter referred
to as “City”) and Dog Day Afternoon (hereinafter referred to as “Concessionaire”).
WITNESSETH:
City hereby grants to Concessionaire the right, license, and privilege to operate a
concession at Frances Anderson Center in the manner and for the purpose hereinafter
specified.
The following terms, conditions, and covenants shall govern this Agreement:
1. GRANT OF CONCESSION
Concessionaire is granted the right to place an ATM adjacent to the vending machines at
the Frances Anderson Center.
2. TERM OF AGREEMENT
The term of this Agreement, unless earlier terminated as herein provided, shall be for the
period beginning June 1, 2015 and ending December 31, 2020. The City may allow a
holdover period to permit processing an application for renewal where, due to no fault of
the applicant, the City is unable to complete its review, including a required public
hearing, before the expiration date.
3. LICENSING AND PERMIT REQUIREMENTS
Concessionaire shall, at its own expense, obtain all necessary licenses and permits for the
operation hereunder from appropriate local, regional, state and federal agencies including
a City of Edmonds business license.
4. PAYMENT FOR CONCESSION
Concessionaire shall pay to the City on or before the 15th of each month during the term
of this Agreement an amount equal to 10% of Concessionaire’s receipts from the
preceding month for all operations hereunder. The term “receipts” means the entire
receipts from concessions of every kind, whether on credit or for cash, from the business
hereunder, after sales tax.
Concessionaire shall maintain an adequate set of bookkeeping records, from which the
City may readily determine whether Concessionaire is making the payments required
hereunder. City may inspect and audit the books of accounts and records at all
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reasonable times; the time of such inspections and audits to be at the discretion of the
City.
5. INDEPENDENT CONTRACTOR
The parties intend that an independent contractor relationship will be created by this
Agreement; that this is not a contract of employment; and that Concessionaire is an
independent entity with respect to the business hereunder. Nothing in this Agreement
shall be considered to create the relationship of employer and employee between the
parties hereto. No agent, employee or representative of Concessionaire shall be deemed
to be an agent, employee or representative of the City for any purpose. Concessionaire
shall be solely responsible for all acts of its agents, employees, representatives and
subcontractors during the operation of the recreation concession covered by this
Agreement. Concessionaire shall also be solely responsible for any payment due to its
agents, employees, representatives or subcontractors, including workers compensation
and related costs. Concessionaire warrants that it has conducted a criminal background
check for any agent, employee, representative or other person performing services on its
behalf.
6. INSURANCE
Concessionaire will, at Concessionaire’s sole expense, provide a Certificate of Insurance
evidencing commercial general liability insurance coverage during the term of this
Agreement, written on an occurrence basis, with limits no less than $1,000,000 combined
single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury
and property damage. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability, personal
injury and advertising injury, and liability assumed under an insured contract. The City
shall be named as an insured under the Commercial General Liability insurance policy
with respect to the operations performed using ISO Additional Insured endorsement CG
20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01
or substitute endorsements providing equivalent coverage. The Concessionaire’s
Commercial General Liability insurance policies shall be endorsed to be primary
insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor’s insurance and shall not
contribute with it. Failure on the part of the Concessionaire to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after
giving five business days’ notice to the Concessionaire to correct the breach, immediately
terminate the contract or, at its discretion, procure or renew such insurance and pay any
and all premiums in connection therewith, with any sums so expended to be repaid to the
City on demand, or at the sole discretion of the City, offset against funds due the
Concessionaire from the City. A copy of the endorsement naming City as additional
insured shall be attached to the Certificate of Insurance. The insurance policy shall
contain a clause stating that coverage shall apply separately to each insured against whom
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a claim is made or suit is brought, except with respects to the limits of the insurer’s
liability.
7. HOLD HARMLESS/INDEMNIFICATION
Concessionaire agrees to indemnify, defend, and hold the City and its officers, agents,
and employees harmless from and shall process and defend at its own expense all claims,
demands, or suits at law or equity arising in whole or in part out of the subject matter of
this Agreement; provided, however, that nothing herein shall require Concessionaire to
indemnify the City against and hold harmless the City from claims, demands, or suits
based solely upon the conduct of the City, its officers, agents and employees; and
provided further that if the claims or suits are caused by or result from the concurrent
negligence of (a) Concessionaire’s agents or employees, and (b) the City, its officers,
agents or employees, this indemnity provision with respect to (1) claims or suits based
upon such negligence, and (2) the costs to the City of defending such claims and suits,
shall be valid and enforceable only to the extent of Concessionaire’s negligence or the
negligence of Concessionaire’s agents or employees. “Fault” as herein used shall have
the same meaning as set forth in RCW 4.22.015.
Concessionaire specifically assumes potential liability for actions brought by
Concessionaire’s own agents or employees against the City and, solely for the purpose of
this indemnification and defense, Concessionaire specifically waives immunity under the
state industrial insurance law, Title 51 RCW.
8. RULES GOVERNING CONCESSION OPERATION
Concessionaire shall maintain the Concession to comply with all terms and conditions of
this Agreement. Concessionaire represents that Concessionaire and its agents, employees
and representatives have the necessary knowledge, skill and experience to competently
provide the concession operation hereunder and will do so in a professional manner
consistent with customary practices.
Concessionaire shall not place any type of signage or advertisement of their activity on
City property without first obtaining written permission and appropriate permits from the
City. Any such signage or advertisement shall be at Concessionaire’s sole expense.
9. TERMINATION OF AGREEMENT
Each and every term and condition herein set forth and contained in this Agreement are
expressly made terms, covenants, agreements and conditions, and a breach of any one of
them by Concessionaire shall constitute a breach of this Agreement. In the event
Concessionaire shall fail to comply with any of the terms, covenants, agreements or
conditions of this Agreement, or in the event Concessionaire violates any local, City,
County, State, or Federal law, in connection with the operation hereunder, upon giving
the Concessionaire ten (10) days’ advance written notice, City may terminate this
Agreement as provided herein. Provided, the Parks, Recreation & Cultural Services
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Director may order Concessionaire to cease operations hereunder immediately at any
time should the Parks, Recreation & Cultural Services Director determine that the
operation is detrimental to public safety, health, or welfare.
In the event of termination of this Agreement, all the rights, licenses, and privileges
herein contained shall be terminated, Concessionaire shall have no further rights
hereunder, and it shall be lawful for City immediately thereafter to remove all property of
Concessionaire from said premises.
10. EXTENT OF AGREEMENT/MODIFICATION
This Agreement, together with any and all attachments and addenda, represents the entire
and integrated Agreement between the parties hereto and supersedes all prior
negotiations, representations or agreements, either written or oral. This Agreement may
be amended, modified or added to only by written instrument properly signed by both
parties hereto.
11. SUCCESSORS AND ASSIGNS
Concessionaire shall not assign, transfer, or otherwise dispose of this Agreement or any
part of this Agreement without the prior written consent of the City.
12. NONDISCRIMINATION
The Concessionaire shall, in all hiring or employment made possible or resulting from
this Agreement, take affirmative action to ensure that there shall be no unlawful
discrimination against any employee or applicant for employment because of sex, race,
age, color, creed, national origin, marital status or the presence of any sensory, mental or
physical handicap, unless based upon a bona fide occupational qualification. This
requirement shall apply to, but not be limited to, the following: employment, advertising,
layoff or termination, rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied, or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the grounds
of sex, race, age, color, creed, national origin, marital status, or the presence of any
sensory, mental, or physical handicap.
13. NONWAIVER
Waiver by the City of any provision of this Agreement or any time limitation provided
for in this Agreement shall not constitute a waiver of any other provision.
14. NON-ASSIGNABLE
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The concession services to be provided by Concessionaire shall not be assigned or
subcontracted without the express written consent of the City.
15. COMPLIANCE WITH LAWS
Concessionaire in the performance of this Agreement shall comply with all applicable
Federal, State and local laws and ordinances, including regulations for licensing,
certification and operation of facilities, programs and accreditation, and licensing of
individuals, and any other standards and criteria as described in the Agreement to assure
quality of services.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates
written below:
CONCESSIONAIRE CITY OF EDMONDS
Bruce Barstow, Dog Day Afternoon David O. Earling, Mayor
Date: Date:
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM
Office of the City Attorney
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AM-7765 4. E.
City Council Meeting
Meeting Date:06/02/2015
Time:Consent
Submitted By:Robert English
Department:Engineering
Type: Action
Information
Subject Title
Approve Management Reserve for the 2015 Sanitary Sewer Replacement Project.
Recommendation
Approve $110,000 Management Reserve for the 2015 Sanitary Sewer Replacement Project.
Previous Council Action
On April 28, 2015, staff presented information on the anticipated award of the 2015 Sanitary Sewer
Replacement Project.
On May 5, 2015, City Council authorized the award of the 2015 Sanitary Sewer Replacement Project to
Buno Construction, LLC.
On May 26, 2015, staff presented budget information and a recommendation to provide a $110,000
management reserve for the 2015 Sanitary Sewer Replacement Project.
Narrative
On May 5, 2015, the City Council authorized the award of the 2015 Sanitary Sewer Replacement Project
to Buno Construction, LLC in the amount of $1,090,411.07. The construction budget for the project
includes the following items:
2015 Sanitary Sewer Replacement Project
Proposed Construction Budget
Description Budget
Contract Award $1,090,411
Construction Management & Testing $170,000
Management Reserve $110,000
Total =$1,370,411
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The agenda memo to award the construction contract did not include authorization of a management
reserve. Staff is requesting approval of a 10% ($110,000) management reserve for changes and
unforeseen conditions during construction. The project costs will be funded by the sewer utility fund.
Form Review
Inbox Reviewed By Date
Engineering (Originator)Robert English 05/27/2015 04:45 PM
Public Works Phil Williams 05/28/2015 04:20 PM
City Clerk Scott Passey 05/29/2015 06:26 AM
Mayor Dave Earling 05/29/2015 08:29 AM
Finalize for Agenda Scott Passey 05/29/2015 08:35 AM
Form Started By: Robert English Started On: 05/27/2015 04:32 PM
Final Approval Date: 05/29/2015
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AM-7766 4. F.
City Council Meeting
Meeting Date:06/02/2015
Time:Consent
Submitted For:Ryan Hague Submitted By:Megan Luttrell
Department:Engineering
Type: Action
Information
Subject Title
Approve Quit Claim Deed for 23727 104th Ave W for the 238th St. Walkway Project.
Recommendation
Approve Quit Claim Deed.
Previous Council Action
On May 26, 2015, staff presented this item to City Council and it was forwarded to the June 2, 2015
consent agenda.
Narrative
Construction of the 238 th St SW Walkway and Drainage Improvements from 104th Ave W to 100 th Ave
W is expected to begin in summer, 2015. In the vicinity of the property, at 23727 104th Ave W, the
sidewalk will be built directly adjacent to the back of the existing curb, a curb ramp will be installed and
rain garden improvements will be installed behind the sidewalk. A corner of the property at 23727 104th
Ave W extends out into the roadway which means that the proposed improvements will encroach on what
is now private property. The property owners have agreed to dedicate a small corner of their property for
construction of the sidewalk.
Attachments
Quit Claim Deed
ROW Donation Letter
Form Review
Inbox Reviewed By Date
Engineering (Originator)Robert English 05/27/2015 04:54 PM
Public Works Phil Williams 05/28/2015 04:20 PM
City Clerk Scott Passey 05/29/2015 06:26 AM
Mayor Dave Earling 05/29/2015 08:29 AM
Finalize for Agenda Scott Passey 05/29/2015 08:35 AM
Form Started By: Robert English Started On: 05/27/2015 04:46 PM
Final Approval Date: 05/29/2015
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AM-7629 5.
City Council Meeting
Meeting Date:06/02/2015
Time:5 Minutes
Submitted For:Council President Adrienne-Fraley Monillas Submitted By:Jana
Spellman
Department:City Council
Review Committee: Committee Action:
Type: Information
Information
Subject Title
Presentation of Resolution and Plaque to Noushyar P. Eslami Student Representative
Recommendation
N/A
Previous Council Action
N/A
Narrative
Presentation of Resolution and Plaque to Noushyar P. Eslami Student Representative.
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/28/2015 11:07 AM
Mayor Dave Earling 05/28/2015 11:16 AM
Finalize for Agenda Scott Passey 05/28/2015 12:35 PM
Form Started By: Jana Spellman Started On: 04/14/2015 10:26 AM
Final Approval Date: 05/28/2015
Packet Page 85 of 239
AM-7719 6.
City Council Meeting
Meeting Date:06/02/2015
Time:5 Minutes
Submitted For:Dave Earling Submitted By:Carolyn LaFave
Department:Mayor's Office
Type: Information
Information
Subject Title
Music4Life Month Proclamation.
Recommendation
Previous Council Action
Narrative
The creative concept for Music4Life™ was born in the fall of 2007 and is an ongoing program. The goal
is clear: put musical instruments in good playing condition into the hands of children and youth. Procure
the instruction, supplies, and support (like instrument maintenance) to strengthen the elementary
instrumental music program and ensure strong music programs.
Music4Life acquires musical instruments, supplies, and other resources from other citizens who
understand the value of music in a child's life. They work with instrument manufacturers, rental agencies,
wholesalers, retailers, and others around the world who have access to serviceable musical instruments.
Anyone who loves music and believes in music education for all children can join the effort!
Attachments
M4Life
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/12/2015 11:44 AM
Mayor Dave Earling 05/12/2015 11:49 AM
Finalize for Agenda Scott Passey 05/12/2015 11:49 AM
Form Started By: Carolyn LaFave Started On: 05/12/2015 11:35 AM
Final Approval Date: 05/12/2015
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AM-7767 9.
City Council Meeting
Meeting Date:06/02/2015
Time:15 Minutes
Submitted By:Kernen Lien
Department:Planning
Type: Action
Information
Subject Title
Public Hearing on an interim Ordinance amending Title 20 ECDC to deem a development application
withdrawn if an irreconcilable application is submitted later
Recommendation
Adopt findings as provided in the resolution included in Attachment 2.
Previous Council Action
The City Council adopted Ordinance No. 3992 (Attachment 1) as an emergency ordinance on March 17,
2015.
Narrative
The City Council adopted Ordinance No. 3992 as an emergency interim zoning ordinance on March 17,
2015. RCW 36.70A.390 requires the City Council to hold a public hearing on the interim ordinance
within sixty days of adoption. RCW 36.70A.390 also requires that findings of fact be adopted that justify
the adoption of an interim ordinance immediately after the hearing if findings had not been previously
adopted. The resolution in Attachment 2 provides the findings for the adoption of Ordinance No. 3992.
Interim Ordinance No. 3992 addresses irreconcilable applications on the same property in a new section
20.02.004 of the Edmonds Community Development Code (ECDC). The effect of the ordinance is that if
an second application is made on the same property as a previous application and the two projects have
locations or features that would be “irreconcilable”, the first application would be deemed withdrawn and
will not be processed further. The following are examples that are provided in the ordinance:
1. Examples of irreconcilable applications that result in withdrawal.
a. Applicant submits an application for a four-lot short plat on a particular property. Subsequently,
another application is submitted for a three-lot short plat on the same property. Assuming there is not
enough land area for seven lots, the two applications are irreconcilable because one could not construct
both short plats. Hence, the four-lot short plat is deemed withdrawn.
b. Applicant submits a design review application for a twenty-unit multi-family housing development.
Subsequently, another design review application is submitted for a thirty-unit multi-family housing
development whose footprint would substantially overlap with the footprint of the structure shown for the
twenty-unit application. Because both structures would occupy substantially the same space they are
irreconcilable and the twenty-unit application would
be deemed withdrawn.
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2. Examples of applications that may be inconsistent but are not irreconcilable resulting in withdrawal.
a. Applicant submits an application for a four-lot short plat on a particular property. Subsequently, a
building permit application is submitted for a single-family home the footprint of which would encroach
into the setbacks as measured from the proposed short plat lot lines. Because the building permit
application could be corrected to properly locate the footprint, the applications are reconcilable and do
not effect a withdrawal of the short plat application.
b. Applicant submits a landscaping plan that is inconsistent in an insignificant way with civil
site-improvement plans that are submitted for the same property. If the two sets of plans can be
reconciled by submitting a corrected version of at least one of the two plans, then city staff would seek
corrections and withdrawal would not be deemed to occur.
A second part of the ordinance relocated ECDC 20.07.007 to ECDC 20.02.006. This section has to do
with the resubmission of an application after denial. Moving this section was done as it was determined
that Chapter 20.02 Development Project Permit Applications was a more appropriate chapter for the code
to be located in than Chapter 20.07 Closed Record Appeals.
Interim ordinances may be effective for not longer than six months (with the possibility of extensions).
The Planning Board will be review a permanent ordinance and be making a recommendation to the City
Council prior to the expiration of the six month period which ends on September 13, 2015.
Attachments
Attachment 1 - Interim Ordinance No. 3992
Attachment 2 - Resolution with findings for Interim Ordinance No. 3992
Attachment 3 - March 17, 2015 Council Minutes Excerpt
Form Review
Inbox Reviewed By Date
Development Services Shane Hope 05/28/2015 11:36 AM
City Clerk Scott Passey 05/28/2015 12:35 PM
Mayor Dave Earling 05/28/2015 01:20 PM
Finalize for Agenda Scott Passey 05/28/2015 01:36 PM
Form Started By: Kernen Lien Started On: 05/28/2015 09:11 AM
Final Approval Date: 05/28/2015
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RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING FINDINGS OF FACT IN SUPPORT OF THE
ADOPTION OF INTERIM ORDINANCE 3992, WHICH CLARIFIED THE
EFFECT OF AN APPLICANT SUBMITTING AN APPLICATION THAT
CANNOT BE RECONCILED WITH A PREVIOUSLY SUBMITTED
APPLICATION ON THE SAME PROPERTY.
WHEREAS, the city council adopted interim ordinance 3992 on March 17, 2015; and
WHEREAS, pursuant to RCW 36.70A.390, interim ordinance 3992 was adopted on an emergency
basis without first holding a public hearing; and
WHEREAS, RCW 36.70A.390 requires that a hearing be held on such an ordinance within sixty
days of adoption; and
WHEREAS, the city council held a public hearing on Ordinance 3992 on June 2, 2015; and
WHEREAS, RCW 36.70A.390 also requires that findings of fact be adopted that justify the
adoption of an interim ordinance immediately after such hearing (if such findings had not been
adopted previously); NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. ADOPTION OF FINDINGS IN SUPPORT OF ORDINANCE 3992. The city council
hereby adopts the following findings of fact in support of the adoption of Ordinance 3992:
1. The Washington courts have stated that land use applications are subject to the legal
doctrine of res judicata, which affords every party one, but not more than one, fair
adjudication of his or her application. Lejeune v. Clallam County, 64 Wn. App. 257, 266, 823
P.2d 1144, 1149 (1992).
2. It would be wasteful, confusing, and otherwise not in the public interest for the city staff to
process multiple irreconcilable applications to develop the same property when it would be
physically possible to construct only one such development.
3. The Edmonds Community Development Code (ECDC) had been silent on the legal effect
of filing multiple irreconcilable applications to develop the same property.
4. In fairness to both the city and future applicants, the city council sought to clarify the legal
effect of filing a subsequent irreconcilable application for development before such an
application is filed.
5. The city had learned that it would likely be receiving such an application before the adoption
of Ordinance 3992. The city still expects to receive such an application in the near future. So,
this clarification of the ECDC is timely.
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6. At least one applicant who could be filing such an application in the near future has been
notified of the adoption of Ordinance 3992 before such filing, which effectively allows that
applicant to chose between taking or not taking action that would effect a withdrawal of an
earlier application.
7. Adopting this interim ordinance on an emergency basis ensured that the legal effect of filing
such an application would be known by the applicant prior to filing so that the applicant
could elect to file or not file with an understanding of the consequence.
8. The planning board has been asked to review Ordinance 3992 and to bring back a
recommendation as to whether these provisions should be adopted on a permanent basis. It
is anticipated that such recommendation will be brought to the city council in time for the
city council to take action before the expiration of Ordinance 3992.
RESOLVED this _____ day of June, 2015.
CITY OF EDMONDS
_______________________
MAYOR, DAVE EARLING
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. ____
1.
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Edmonds City Council Approved Minutes
March 17, 2015
Page 17
At 9:25 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
pending or potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was
scheduled to last approximately 5 minutes and would be held in the Jury Meeting Room, located in the
Public Safety Complex. Action may occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas,
Peterson, Petso, Bloom, and Nelson. Councilmember Mesaros did not attend the executive session.
Others present were City Attorney Jeff Taraday, Development Services Director Shane Hope and Deputy
City Clerk Linda Hynd. At 9:33 p.m., Mayor Earling announced to the public present in the Council
Chambers that an additional 5 minutes would be required in executive session. The executive session
concluded at 9:40 p.m.
Mayor Earling reconvened the regular City Council meeting at 9:41 p.m.
15. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
Councilmember Petso requested a one minute break before continuing.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BLOOM, TO ADOPT ORDINANCE NO. 3992, AN ORDINANCE OF THE CITY OF EDMONDS,
ADOPTING AN INTERIM ZONING ORDINANCE TO AMEND TITLE 20 OF THE EDMONDS
COMMUNITY DEVELOPMENT CODE, BY ADDING A NEW SECTION RELATING TO
DEEMED WITHDRAWAL IN THE CASE OF IRRECONCILABLE DEVELOPMENT
APPLICATIONS, RECODIFYING THE SECTION RELATED TO RESUBMITTAL OF
DEVELOPMENT APPLICATIONS AFTER DENIAL, DECLARING AN EMERGENCY
NECESSITATING IMMEDIATE ADOPTION AND EFFECTIVENESS OF THIS INTERIM
ZONING ORDINANCE. MOTION CARRIED (5-0-1), COUNCILMEMBER MESAROS
ABSTAINING.
Mr. Taraday referred to the confusion regarding voting on Consent Calendar Items D and E. In speaking
with Mr. Williams, he said the motion that was ultimately approved did not actually authorize the Mayor
to execute the change orders and he was hopeful a Councilmember would make that motion.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
NELSON, TO AUTHORIZE THE MAYOR TO EXECUTIVE THE CHANGE ORDER
ASSOCIATED WITH CONSENT AGENDA ITEM E. MOTION CARRIED 5-0-1
COUNCILMEMBER PETSO ABSTAINING.
16. ADJOURN
With no further business, the Council meeting was adjourned at 9:45 p.m.
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AM-7741 10.
City Council Meeting
Meeting Date:06/02/2015
Time:45 Minutes
Submitted For:Councilmembers Bloom and
Buckshnis
Submitted By:Jana Spellman
Department:City Council
Committee: Type: Potential Action
Information
Subject Title
Discussion and potential action regarding draft code of ethics, Attachment 16. Review of Options A,B,C
and D.
Recommendation
Approve Code of Ethics as determined by Council.
Previous Council Action
2012 Council Retreat: Council made this subject a priority for 2012 (minutes attached)
April 10, 2012 Public Safety and Personal Committee : This agenda items was discussed (minutes
attached).
2013 Council Retreat: This item was discussed (minutes attached).
March 12, 2013 Public Safety and Personnel Committee: This item was discussed (minutes attached).
April 9, 2013 Public Safety and Personnel Committee: This item was discussed (minutes attached).
July 9, 2013 PS/P Committee: This item was discussed (minutes attached).
July 30, 2013 Council Meeting: This item was put on the August 20, 2013 Council Agenda. See excerpt
from July 30, 2013 minutes below:
"DISCUSSION REGARDING CODE OF ETHICS This item was moved to the August 20, 2013 Council
meeting via action taken under Agenda Item 2."
August 20, 2013 Council Meeting: Council President Petso suggested due to the late hour and remaining
items on the agenda items that this item be postponed to a future meeting.
August 27, 2013 Council Meeting: This item was discussed (minutes attached).
September 9, 2014 PS/P Committee: This item was discussed (minutes attached).
December 9, 2014 Council Meeting: Due to the lateness of the hour, this item was rescheduled for the
December 16, 2014 Council Meeting.
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December 16, 2014 Council Meeting: See attached minutes.
January 13, 2015 Council Meeting: See attached minutes.
February 24, 2015 Council Meeting: Due to the lateness of the hour, the Code of Ethics was put on this
agenda for
discussion.
April 14, 2015 Council Meeting: Minutes attached.
May 5, 2015 Council Meeting: Due to the lateness of the hour, this was rescheduled a future Council
Meeting.
Narrative
Discussion regarding a Code of Ethics has been ongoing since 2012. A Code of Ethics document has
been placed on this agenda for discussion.
Below is and excerpt from Chapter 2.10, Section: 2.10.005 of the Edmonds City Code along with the
link for reference if the Council wishes to peruse the whole chapter.
http://www.codepublishing.com/wa/edmonds/mobile/?pg=Edmonds02/Edmonds0210.html#2.10
Chapter 2.10
CONFIRMATION AND DUTIES OF APPOINTIVE OFFICERS
Sections:
2.10.005 Definitions.
2.10.005 Definitions.
A. Appointive Officer. For the purposes of this chapter, “appointive officer” means the following city
officers that are appointed by the mayor and subject to city council confirmation: all director-level
positions in the city’s adopted budget, including the police chief.
Attachments
Attach 1: 2012 Council Retreat Minutes
Attach 2 April-10-12 Minutes Public Safety, Personnel Committee
Attach 3 - Exerpt from 2012 FINAL Edmonds Personnel Policies
Attach 4 - Ord 3689 Conflict of Interest
Attach 5: Excerpt from 2013 Council Retreat Minutes
Attach 6: Minutes 3/12/13 PS/P Committee
Attach 7: Minutes 7/9/13 PS/P Committee
Attach 8 - 8/27/13 Council Minutes
Attach - 9 - 09-09-14 Public Safety and Personnel Committee
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Attach - 9 - 09-09-14 Public Safety and Personnel Committee
_Attach 10 - Dec. 16 2014 Approved Council Minutes
Attach 11- 04-09-13 Public Safety and Personnel Committee
Attach 12 - Jan 13 2015 APPROVED Council Minutes
Attach 13 - Code of Ethics REVISED BY AFM ON 4-30-15
Attach 14 - April 14, 2015 Approved Council Minutes
Attach 15 - Shoreline Code of Ethics
Attach 16 - FINAL DRAFT Code of Ethics UPDATED 4-30-15 B-B revisions
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/28/2015 11:07 AM
Mayor Dave Earling 05/28/2015 11:17 AM
Finalize for Agenda Scott Passey 05/28/2015 12:35 PM
Form Started By: Jana Spellman Started On: 05/15/2015 10:49 AM
Final Approval Date: 05/28/2015
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Edmonds City Council Retreat Draft Minutes
February 2-3, 2011
Page 17
before the Council is first a committee meeting or work session. Issues that have a financial impact will be
discussed at a work session rather than just by the Finance Committee.
It was the consensus of the Council to change the name of the Community Services/Development Services
Committee to the Public Works, Parks and Planning Committees.
• Mission Statements
Committees will determine whether to develop a mission statement. Councilmembers Buckshnis and Yamamoto
will develop a mission statement for the Finance Committee.
• Clarify the Public Safety/Human Resources Committee
It was the consensus of the Council to change the name of the Public Safety/Human Resources to Committee to
the Public Safety and Personnel Committee.
• Community Outreach, Tree Board
Council President Peterson explained there has been a proposal to restart the Community Outreach Committee.
Councilmember Plunkett recalled the Community Outreach Committee was discontinued after 3 years; no new
methods of communicating were identified. Mayor Earling commented on the potential for an electronic
newsletter.
Discussion followed regarding whether to form a code rewrite committee so that the code rewrite is Council and
citizen driven, technical expertise required for the code rewrite, having staff make periodic presentations at
Council work sessions regarding the rewrite, the proposal by staff to restructure the code, providing opportunity
for citizen comment but having professionals assemble the changes, citizen knowledge that could benefit the
process, concern with citizens participating for their own benefit or at least that perception, proposal to have
user groups test the model, ability for any citizen to identify code conflicts regardless of whether there is a
committee structure, and asking staff whether forming a committee in the future could be helpful.
The Council agreed to seek feedback from Planning Manager Rob Chave and Building Official Leonard
Yarberry regarding forming a code rewrite committee and schedule further discussion on a work session agenda.
Council President Peterson suggested enhancing the Council portion of the website with more updates, etc. and
working with the Mayor on an electronic newsletter and then consider whether a Community Outreach
Committee is needed. It was the consensus of the Council to add a Council liaison to the Tree Board and to
make it a paid committee position.
• Ethics
Council President Peterson recalled there has been discussion about developing a code of ethics for
Councilmembers. Councilmembers Fraley-Monillas, Bloom and Petso offered to serve on an ad hoc committee
that would review other cities’ codes and present a draft to the Council.
• Miscellaneous
Mr. Taraday explained a special meeting notice must be issued for Tuesday committee meetings that begin at
6:00 p.m. If the Council wished to continue holding committee meetings at 6:00 p.m., he suggested revising the
code to reflect that start time.
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1
PUBLIC SAFETY/PERSONNEL COMMITTEE
MEETING MINUTES
April 10, 2012
Committee members present: Council Member K. Michael Plunkett
Council Member Joan Bloom
Others present: HR Manager Mary Ann Hardie
Citizen Don Hall
Council Member Plunkett called the meeting to order at 7:19 pm.
DISCUSSION ON CODE OF ETHICS (RELATING TO COUNCIL MEMBERS)
Council Member Michael Plunkett opened the discussion by stating it was unclear as to what action/direction
should be taken at this point with regard to this as Council had not given any specific direction regarding this
topic although one or some council member(s) may have wanted to discuss this further. Council Member Joan
Bloom stated that she had reviewed the City of Kirkland’s Code of Ethics and the Mountlake Terrace Code of
Ethics and there were some concerns that she had with using a code of ethics similar to theirs.
Council Member Bloom further stated that she was not aware that there was a code of ethics for Council
Members. HR Manager Mary Ann Hardie affirmed this. Council Member Bloom stated that she would like to
build a policy regarding a code of ethics and that this process needs to move forward. Council Member
Plunkett stated that he was willing to discuss this topic since it was on the agenda, but that that he may not be
interested in moving this forward [for Council consideration].
Ms. Hardie stated that she had discussed this HR Committee subject with Carrie Hite (Parks, Recreation &
Cultural Services Director) prior to the meeting and that they both agreed that HR would likely not be the best
(nor most appropriate) committee for this forum. Additionally, while HR had provided samples of codes of
ethics from other cities it would seem that the City Attorney and/or the City Clerk’s Office [or Council] may be
more appropriate for this process. Ms. Hardie also emphasized that HR was willing to continue to provide
information as needed to the committee to assist with the process, but that this was not a [specific to] HR
function since it did not pertain to employee related policies.
There was some discussion that followed by the committee about what the process would be to create a code
of ethics policy for Council members, creating a committee for this and whether or not the HR Committee was
the appropriate committee for the discussion.
Council Member Plunkett emphasized his concern about the subjectivity of some of the other policies from
other cities and that [while the City may not have a specific code of ethics for Council Members] there are state
laws that Council Members must follow. Council Member Bloom stated that she understood Council Member
Plunkett’s concerns but that due to the expressed interest/concern from the citizens about the possible need
for this policy, she felt it was important for: 1) The City of Edmonds to have this policy; 2) this information to be
available to citizens (as well as being part of transparency of information and citizen participation); and 3) there
to be continued work toward the creation of such a policy. Council Member Plunkett stated that he would like to
make this information easier for citizens to access.
Council Member Bloom stated that since there does not usually appear to be a large agenda for the HR
Committee, that the work on this code of ethics policy could be done at this committee and that the Cities of
Kirkland, Mountlake Terrace and another city may be reviewed for further policy consideration. Council
Member Plunkett agreed that this could be kept on the HR Committee Meeting agenda and that further review
of the policy will occur at the next meeting.
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2
PUBLIC COMMENT PERIOD
Citizen Don Hall stated that he agreed with Council Member Plunkett that some of the code of ethics policies from
other cities that he had come across did appear to be too subjective. Citizen Hall further stated that he became
more interested in this topic of discussion after it was discovered that Council Members were not considered to be
employees of the City and are not held to the same City Personnel Policy standards although [perhaps] they should
be. This process will likely require a lot of “hands on” work and will be a difficult process.
The meeting adjourned at 7:44 pm
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CHAPTER X
EMPLOYEE RESPONSIBILITIES AND CODE OF ETHICS
10.1 GENERAL CODE OF CONDUCT The City’s primary function is to provide
service to the citizens of Edmonds. To achieve that goal, all employees are expected to
treat the public as their most valued customer. All employees are expected to serve the
public in a professional manner, which is courteous, efficient and helpful. Employees
must maintain a clean and neat appearance appropriate to their work assignment, as
determined by their position and department head.
Since the proper working relationship between employees and the City depends on
each employee's on-going job performance, professional conduct and behavior, the City
has established certain minimum standards of personal and professional conduct.
Among the City's expectations are: tact and courtesy towards the public and fellow
employees; adherence to City policies, procedures, safety rules and safe work
practices; compliance with directions from supervisors; preserving and protecting the
City's equipment, grounds, facilities and resources; and providing orderly and cost
efficient services to its citizens. In addition, all persons representing the City of
Edmonds are expected to conduct business in the following manner:
All persons, representing the City of Edmonds, shall conduct business in a
professional manner, respecting all citizens’ rights, and showing courtesy to all.
Their actions shall be conducted within compliance of the laws and regulations
governing the City’s actions, including but not limited to RCW Title 42.
City representatives are expected to conduct business in an open manner.
They shall not engage in any conduct which would reflect unfavorably upon City
government or any of the services it provides.
They must avoid any action which might result in or create the impression of
using their position for private gain, giving preferential treatment or privileged
information to any person, or losing impartiality in conducting the City’s business.
10.2 OUTSIDE EMPLOYMENT AND CONFLICTS OF INTEREST Employees
shall not, directly or indirectly, engage in any outside employment or financial interest
which may conflict, in the City's opinion, with the best interests of the City or interfere
with the employee's ability to perform his/her assigned City job. Examples include, but
are not limited to, outside employment which:
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(1) prevents the employee from being available for work beyond normal
working hours, such as emergencies or peak work periods, when such
availability is a regular part of the employee's job;
(2) is conducted during the employee's work hours;
(3) utilizes City telephones, computers, supplies, credit, or any other
resources, facilities or equipment;
(4) is employed with a firm which has contracts with or does business with the
City; or
(5) may reasonably be perceived by members of the public as a conflict of
interest or otherwise discredits public service.
10.3 REPORTING IMPROPER GOVERNMENT ACTION In compliance with the
Local Government Employee Whistleblower Protection Act, RCW 42.41.050, this policy
is created to encourage employees to disclose any improper governmental action taken
by city officials or employees without fear of retaliation. This policy also safeguards
legitimate employer interests by encouraging complaints to be made first to the City,
with a process provided for speedy dispute resolution.
Key Definitions:
Improper Governmental Action is any action by a city officer or employee that is:
(1) undertaken in the performance of the official's or employee's official
duties, whether or not the action is within the scope of the employee's
employment, and
(2) in violation of any federal, state or local law or rule, is an abuse of
authority, is of substantial and specific danger to the public health or
safety, or is a gross waste of public funds.
(3) "improper governmental action" does not include personnel actions (hiring,
firing, complaints, promotions, reassignment, for example). In addition,
employees are not free to disclose matters that would affect a person's
right to legally protected confidential communications.
City employees who become aware of improper governmental action should follow this
procedure:
Bring the matter to the attention of his/her supervisor, if non-involved, in writing,
stating in detail the basis for the employee's belief that an improper action has
occurred. This should be done as soon as the employee becomes aware of the
improper action.
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Where the employee believes the improper action involves their supervisor, the
employee may raise the issue directly with Human Resources, their Department
Director or the Mayor. Where the employee believes the improper action involves
the Mayor, the employee may raise the issue with Human Resources or the City
Attorney.
The Mayor or his/her designee, as the case may be, shall promptly investigate the
report of improper government action. After the investigation is completed (within
thirty (30) days of the employee's report), the employee shall be advised of the
results of the investigation, except that personnel actions taken as a result of the
investigation may be kept confidential.
An employee who fails to make a good faith effort to follow this policy shall not be
entitled to the protection of this policy against retaliation, pursuant to RCW 42.41.030.
In the case of an emergency, where the employee believes that damage to persons or
property may result if action is not taken immediately, the employee may bypass the
above procedure and report the improper action directly to the appropriate government
agency responsible for investigating the improper action. For the purposes of this
section, an emergency is a circumstance that if not immediately changed may cause
damage to persons or property.
Employees may report information about improper governmental action directly to an
outside agency if the employee reasonably believes that an adequate investigation was
not undertaken by the City to determine whether an improper government action
occurred, or that insufficient action was taken by the City to address the improper action
or that for other reasons the improper action is likely to recur. Outside agencies to
which reports may be directed include:
Snohomish County Prosecuting Attorney Washington State Auditor
M/S 504 Capital Campus
Everett, WA 98201 P.O. Box 40021
(425)388-3333 Olympia, WA 98504
(360)902-0370
Washington State Attorney General
1125 Washington Street SE
P.O. Box 40100
Olympia, WA 98504
(360)753-6200
If the above-listed agencies do not appear to appropriate in light of the nature of the
improper action to be reported, contact information for other state and county agencies
may be obtained via the following link: http://access.wa.gov/agency/agency.aspx. It is
unlawful for a local government to take retaliatory action because an employee, in good
faith, provided information that improper government action occurred. Retaliatory
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Action is any material adverse change in the terms and conditions of an employee's
employment. Employees who believe they have been retaliated against for reporting an
improper government action should follow this procedure:
Procedure for Seeking Relief against Retaliation :
(1) Employees must provide a written complaint to the supervisor within thirty
(30) days of the occurrence of the alleged retaliatory action. If the
supervisor is involved, the notice should go to the Mayor. If the Mayor is
involved, the notice should go to the City Attorney. The written charge
shall specify the alleged retaliatory action and the relief requested.
(2) The Mayor or his/her designee, as the case may be, shall investigate the
complaint and respond in writing within thirty (30) days of receipt of the
written charge. Additional time to respond may be necessary depending
on the nature and complexity of the complaint.
(3) After receiving the City's response, the employee may request a hearing
before a state administrative law judges (ALJ) to establish that a
retaliatory action occurred and to obtain appropriate relief under the law.
The request for hearing must be delivered within the earlier of either
fifteen (15) days of receipt of the City's response to the charge of
retaliatory action or forty-five (45) days of receipt of the charge of
retaliation to the Mayor for response.
(4) Within five (5) working days of receipt of a request for hearing the City
shall apply to the State Office of Administrative Hearing's for an
adjudicative proceeding before an administrative law judge.
Office of Administrative Hearings
PO Box 42488
Olympia, WA 98504-2488
360.407.2700
800.558.4857
360.664.8721 Fax
(5) At the hearing, the employee must prove that a retaliatory action occurred
by a preponderance of the evidence in the hearing. The ALJ will issue a
final decision not later than forty-five (45) days after the date of the
request for hearing, unless an extension is granted.
The Mayor or designee is responsible for implementing these policies and procedures.
This includes posting the policy on the City bulletin board, making the policy available to
any employee upon request, and providing the policy to all newly hired employees.
Officers, managers and supervisors are responsible for ensuring the procedures are
fully implemented within their areas of responsibility.
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Violations of this policy and these procedures may result in appropriate disciplinary
action, up to and including dismissal.
10.4 POLITICAL ACTIVITIES City employees may participate in political or partisan
activities of their choosing provided that City resources and property are not utilized,
and the activity does not adversely affect the responsibilities of the employees in their
positions. Employees may not campaign on City time or in a City uniform or while
representing the City in any way. Employees may not allow others to use City facilities
or funds for political activities without a paid rental agreement.
Any City employee who meets with or may be observed by the public or otherwise
represents the City to the public, while performing his/her regular duties, may not wear
or display any button, badge or sticker relevant to any candidate or ballot issue during
working hours. Employees shall not solicit, on City property or City time, for a
contribution for a partisan political cause.
Except as noted in this policy, City employees are otherwise free to fully exercise their
constitutional First Amendment rights.
10.5 NO SMOKING POLICY The City maintains a smoke-free workplace. No
smoking of tobacco products or electronic smoking devices is permitted anywhere in the
City’s buildings or vehicles, and offices or other facilities rented or leased by the City. If
an employee chooses to smoke, it must be done outside at least 25 feet from
entrances, exits, windows that open, and ventilation air intakes.
10.6 PERSONAL POSSESSIONS AND ELECTRONIC COMMUNICATIONS
The City cannot assume responsibility for any theft or damage to the personal
belongings of City employees. Therefore, the City requests that employees avoid
bringing valuable personal articles to work. Employees are solely responsible for
ensuring that their personal belongings are secure while at work. Employees should
have no expectation of privacy as to any items or information generated/stored on City
systems. Employees are advised that work-related searches of an employee’s work
area, workspace, computer and electronic mail on the City’s property may be conducted
without advance notice. The City reserves the right to search employee desks, lockers
and personal belongings brought onto City premises if necessary. Employees who do
not consent to inspections may be subject to discipline, up to and including immediate
termination.
Please see Attachment A - INFORMATION SERVICES - ACCEPTABLE USE POLICY -
for guidelines on use of City computers.
10.7 USE OF TELEPHONES AND CITY VEHICLES Use of City phones and
City cellular phones for local personal phone calls and text messaging should be kept to
a minimum; long distance personal use is prohibited. Other City equipment, including
vehicles, should be used by employees for City business only, unless otherwise
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approved by the Department Director. Employees' misuse of City services, telephones,
vehicles, equipment or supplies can result in disciplinary action up to and including
termination. The City reminds employees that Washington state law restricts the use of
cell phones and PDA’s while driving. Employees must comply with applicable laws
while engaging in work for the City.
10.8 BULLETIN BOARDS Information of special interest to all employees is
posted regularly on the City bulletin boards. Employees may not post any information
on these bulletin boards without the authorization of the Department Head.
10.9 MEDIA RELATIONS The Mayor or designated department heads shall be
responsible for all official contacts with the news media during working hours, including
answering of questions from the media. The Mayor or department head may designate
specific employees to give out procedural, factual or historical information on particular
subjects.
10.10 USE OF SAFETY BELTS Per Washington law, anyone operating or riding in
City vehicles must wear seat belts at all times.
10.11 DRIVER'S LICENSE REQUIREMENTS As part of the requirements for
certain specific City positions, an employee may be required to hold a valid Washington
State Driver's license and/or a Commercial Driver’s License (CDL). If an employee fails
his or her CDL physical examination or the license is revoked, suspended or lost, or is
in any other way not current, valid, and in the employee's possession, the employee
shall promptly notify his/her department head and will be immediately suspended from
driving duties. The employee may not resume driving until proof of a valid, current
license is provided to his/her department head. Depending on the duration of license
suspension, revocation or other inability to drive, an employee may be subject to
disciplinary action, up to and including termination. Failure on the part of an employee
to notify their department director of the revocation, suspension, or loss of driving
privileges may subject the employee to disciplinary action, up to and including
termination.
10.12 SOLICITATIONS Most forms of selling and solicitations are inappropriate in
the workplace. They can be an intrusion on employees and citizens and may present a
risk to employee safety or to the security of City or employee property. The following
limitations apply:
Persons not employed by the City may not solicit, survey, petition, or distribute literature
on our premises at any time. This includes persons soliciting for charities,
salespersons, questionnaire surveyors, labor union organizers, or any other solicitor or
distributor. Exceptions to this rule may be made in special circumstances where the
City determines that an exception would serve the best interests of the organization and
our employees. An example of an exception might be the United Way campaign or a
similar, community-based fund raising effort.
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Employees may not solicit for any purpose during work time. Reasonable forms of
solicitation are permitted during non-work time, such as before or after work or during
meal or break periods. Soliciting employees who are on non-work time may not solicit
other employees who are on work time. Employees may not distribute literature for any
purpose during work time or in work areas, or through the City’s electronic systems.
The employee lunchroom is considered a non-work area under this policy.
10.13 USE OF CITY CREDIT Unless otherwise authorized by City policy or
specifically authorized by the Mayor, no City employee is authorized to commit the City
to any contractual agreement, especially an agreement that lends the City’s credit in
any way. Employees are prohibited from conducting personal business with companies
in any way which improperly implies the employee is acting as an agent of the City.
10.14 SUBSTANCE ABUSE The City's philosophy on substance abuse has two
focuses: (1) a concern for the well being of the employee and (2) a concern for the
safety of other employees and members of the public.
As part of our employee assistance program, we encourage employees who are
concerned about their alcohol or drug use to seek counseling, treatment and
rehabilitation. Although the decision to seek diagnosis and accept treatment is
completely voluntary, the City is fully committed to helping employees who voluntarily
seek assistance to overcome substance abuse problems. In most cases, the expense
of treatment may be fully or partially covered by the City's benefit program. Please see
the EAP counselor for more information. In recognition of the sensitive nature of these
matters, all discussions will be kept confidential. Employers who seek advice or
treatment will not be subject to retaliation or discrimination.
Although the City is concerned with rehabilitation, it must be understood that disciplinary
action may be taken when an employee's job performance is impaired because he/she
is under the influence of drugs or alcohol on the job. The City may discipline or
terminate an employee possessing, consuming, selling or using alcohol, or controlled
substances (other than legally prescribed) during work hours or on City premises,
including break times and meal periods. The City may also discipline or terminate an
employee who reports for duty or works under the influence of alcohol or controlled
substances. Employees may also not report for work when their performance is
impaired by the use of prescribed or over-the-counter medications.
The City reserves the right to search employee work areas, offices, desks, filing
cabinets etc. to ensure compliance with this policy. Employees shall have no
expectation of privacy in such areas.
Any employee who is convicted of a criminal drug violation in the workplace must notify
the organization in writing within five calendar days of the conviction. The organization
will take appropriate action within 30 days of notification. Federal contracting agencies
will be notified when appropriate.
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Testing: Certain employees of the City, including those who must possess CDLs or
who have safety sensitive positions, are subject to random d rug and alcohol testing.
Any employee may also be required to submit to alcohol or controlled substance testing
when the City has reasonable suspicion that the employee is under the influence of
controlled substances or alcohol. Refusal to submit to testing, when requested, may
result in immediate disciplinary action, including termination. The City may also choose
to pursue criminal charges, if violations of law are suspected.
The City has adopted Drug and Alcohol Testing Policies and Procedures, which more
specifically describe the City’s substance abuse policy, and these are incorporated
herein by reference as Appendix B.
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Edmonds City Council Retreat Draft Minutes
February 1-2, 2013
Page 21
to watch the January 23 joint meeting with the Planning Board, Economic Development Commission and the
consultant. With regard to student volunteers, he recalled his son was a student volunteer on the skate park and
worked three years to design and build it. He used that experience in college. If the Council pursues a parks
levy, he recommended including a project for students in order to engage them in campaigning for the levy. He
agreed with Mr. Hertrich’s suggestion for the Council to appoint a representative to the School District and also
suggested Councilmembers attend the Superintendent’s monthly roundtable meetings.
9. ETHICS BOARD AND CODE OF ETHICS
Councilmember Bloom explained she wanted the Council to adopt an ethics policy that addresses
board/commission, elected officials and staff. There are many policies in Washington could be adapted for
Edmonds. The next step is to form an ethics committee; if a citizen has a question about something such as a
conflict of interest, they can go to the ethics committee and determine whether something is potentially an ethics
violation. She recommended the Council, 1) adopt an ethics policy, and 2) form an ethics committee. She sought
Council approval for the Public Safety & Personnel Committee to pursue this.
Ms. Hite explained the recently adopted personnel policy has an extensive ethics policy for employees; that is
the best place for policies regarding employees. She encouraged the Council to develop an ethics policy for
boards/commissions and elected officials but not to include employees.
Discussion followed regarding other cities’ ethics policies, past unsuccessful efforts to develop a code of ethics
policy, developing a policy with enough examples to provide direction, and the difference between a code of
conduct and code of ethics.
Summary: Refer development of code of ethics to Public Safety and Personnel Committee.
11. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION
No action.
10. MISCELLANEOUS
Based on yesterday’s discussion regarding public comment at committee meetings, Council President Petso
distributed language for committee meeting notices and asked Councilmember to submit comments/concerns to
Ms. Chase.
The retreat was adjourned at 11:37 p.m.
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Public Safety & Personnel Committee
March 12, 2013
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Action: Take item to full Council for further discussion after draft discussion points and
possible ordinance language received from Officer Dawson.
C. Discussion and potential action regarding possible amendment of City
Code 8.48, Parking, Paragraph 8.48.215 B.2.
Joan Ferebee, Court Administrator, explained she attended a Parking Committee
Meeting to bring to their attention the difficulty the Municipal Court is experiencing with
the section of the City Code that allows citizens who receive a parking ticket to pay a
reduced fine if the individual pays the fine by the end of the next business day after the
issuance of the parking ticket. Generally, the Court does not have the tickets in their
system that quickly. Therefore, the individuals can become very angry and upset when
they come to the Municipal Court and are not able to pay. Ms. Ferebee stated that the
Parking Committee recommended removing the section of the Code that allows for a
reduced fine if it is paid by the end of the next business day.
Councilmember Peterson stated that he was in agreement with eliminating the reduced
fine. He stated that he would work with the City Attorney to create an ordinance to place
on the consent agenda. Councilmember Bloom was in agreement.
Action: Councilmember Peterson will work with the City Attorney to create an ordinance
eliminating the reduced fine. The Ordinance is to be placed on a future Consent Agenda
for approval.
D. Student and Senior Volunteers
Councilmember Bloom stated she would like to support the Boards and Commissions in
obtaining student volunteers. She suggested that a senior volunteer could assist Jana
Spellman, Senior Executive Council Assistant, in getting the word out to the various
schools.
Councilmember Peterson suggested Ms. Spellman could email the school board or a
volunteer coordinator in the school system to determine if there are students interested
in volunteering. Councilmember Bloom suggested a senior volunteer could work with
Jana to develop a framework for contacting all of the schools with the appropriate person
to contact and to advertise.
Councilmember Peterson cautioned that managing a volunteer can take more time. He
suggested talking with the Council President as she is in charge of Ms. Spellman’s
schedule.
Councilmember Bloom also recalled that at the Council Retreat, Councilmember
Johnson suggested an event be held to recognize city volunteers. Councilmember
Bloom stated she will discuss with the Mayor the idea of scheduling a yearly event.
E. Ethics Board and Code of Ethics
Councilmember Bloom suggested narrowing down the list of sample policies from other
cities for the City Attorney to work with in developing the policy for Edmonds. She
suggested using the policies from the cities of Bainbridge Island, Lynnwood and Monroe.
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March 12, 2013
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Councilmember Bloom stated that she would like the policy to include appointed officials
(directors) in addition to elected officials and members of boards and commissions.
Councilmember Peterson stated that he did not think the policy needed to address
appointed officials (directors) as they answer to the Mayor.
The Committee concluded that a further discussion on a Code of Ethics policy would be
scheduled for the April Committee Meeting to determine which policy will be sent to the
City Attorney.
F. Discussion regarding taking minutes during Council Committee Meetings.
Councilmember Peterson stated that if detailed/complete minutes are desired it would be
necessary to pay someone to attend the meetings for this purpose. If action minutes are
prepared (which is the way it has generally always been done), then he did not think
councilmembers should take the minutes as it is difficult to participate in the discussion
and take minutes.
Councilmember Bloom agreed that councilmembers should not take minutes.
After discussion, Councilmembers Bloom and Peterson agreed on the following
recommendation:
• Action minutes for committee meetings, prepared by staff members in
attendance.
• If a controversial item is scheduled, arrangements for more detailed minutes will
be made.
• Summary comments made by citizens should be included. Committee members
will summarize citizen comments if no staff is available.
• Work with Council President related to agenda items to make sure a staff
member is available for each item discussed at the committee meeting.
• Committee minutes are to be forwarded to committee chairs for review (as time
allows).
G. Public Comments
There were no public comments.
The committee meeting adjourned at 8:17 p.m.
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July 9, 2013
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Councilmember Peterson suggested dropping reference to 2.10.050 in this section of the
code.
Councilmember Bloom next pointed out that 2.10.050 refers to both finance director and
community services director, however the title of the section does not reflect this.
Further, Councilmember Bloom believes the positions of Executive Assistant to the
Council and the Mayor’s Executive Assistant should not be part of this chapter as they
are not City Officers.
Committee members agreed to request the City Attorney to determine if these positions
should be in a different section of the code.
D. Discussion regarding Code of Ethics.
Committee members discussed ethics policies from Bainbridge Island, Lynnwood and
Kirkland.
Councilmember Bloom referred to the policy from Bainbridge Island and would like to
include the requirement for members to “disclose a conflict of interest” as a standing
requirement at all city meetings for all officials. Councilmember Peterson commented
that he believes the Council does a good job at this disclosure; however, having it on
each agenda is a good reminder.
Further discussion occurred related to policies, including the possible consideration of a
Code of Ethics Officer.
After discussion the committee agreed to forward to the next work session of the City
Council the Bellevue and Kirkland ethics policies and the Kirkland Code of Conduct for
discussion. The committee also recommended including the statement from Bainbridge
Island related to disclosure of conflict of interest for all officials. After full Council
discussion, direction can then be given to the City Attorney on how to proceed.
Ms. Hite indicated she would bring back information on a Code of Ethics Officer.
The meeting adjourned at 8:07 p.m.
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Edmonds City Council Draft Minutes
August 27, 2013
Page 12
Councilmember Johnson said longevity compensation makes sense for employees who are at the top of
their scale and have no opportunity for further advancement. She expressed interest in further information
about the fiscal impact of longevity compensation retroactive to 2013 as well as the fiscal impact for
outlying years.
Councilmember Fraley-Monillas commented the pay scale for nonrepresented employees is a separate
issue and should be addressed separately rather than piecemealed via longevity pay. She noted longevity
pay would not motivate employees to seek promotion or to remain in the City’s employment. Longevity
pay is part of a compensation package that was negotiated with the other groups. She preferred to
consider longevity pay for nonrepresented employees as part of a compensation package. Ms. Hite
pointed out longevity compensation was part of a package for nonrepresented employees that the
compensation consultant presented to the Council. The Council asked to have it pulled out for continued
discussion.
Councilmember Peterson agreed the Council was provided a compensation package for nonrepresented
that was similar to represented employees. It was the Council’s decision to separate out some items. He
suggested the next agenda memo include the complete compensation package that was presented by the
compensation consultant.
Ms. Hite summarized the information the Council was requesting in addition to the original compensation
package includes, 1) the fiscal impact for retroactivity in 2013, 2) fiscal impact for outlying years, 3) a
flat rate approach and the fiscal impact.
Due to the absence of 3 Councilmembers from the September 17 and 24 meetings, Mayor Earling
suggested information be provided at next week’s meeting or a full Council meeting be held on
September 10. Council President Petso suggested either staff return with the information soon or it be
addressed as a decision package in the 2014 budget.
11. DISCUSSION REGARDING CODE OF ETHICS
Parks & Recreation/Reporting Human Resources Director Carrie Hite explained the Personnel Committee
has been comparing and contrasting Codes of Ethics for cities throughout the Puget Sound region. Two
documents the committee has been considering include Kirkland and Bellevue’s Code of Ethics. The
committee has also discussed Bainbridge Island’s code. Kirkland adopted a Code of Conduct in addition
to a Code of Ethics. She explained a Code of Conduct describes professional responsibilities; a Code of
Ethics describes legal responsibilities. A Code of Ethics would apply to the Council, boards and
commissions; staff is guided by a Code of Conduct in the City’s personnel policies. The Personnel
Committee has also expressed interest in identifying an Ethics Officer. Some of the comparable models
reviewed by the Personnel Committee identify an Ethics Officer outside the organization in order to have
an objective, non-vested perspective in researching a Code of Ethics issues. For example Kirkland and
Bellevue contract with an Ethics Officer on an as needed basis who is only paid when a Code of Ethics
issue needs to be investigated. Neither Kirkland nor Bellevue had incurred any expenses for outside
review of a Code of Ethics violation.
Councilmember Bloom noted the attachments are in the August 20, 2013 packet. She clarified in addition
to Councilmembers, boards and commissions, the Code of Ethics would cover all elected officials
including the Mayor. Kirkland and Bellevue’s Codes of Ethics do not include a Mayor because they have
a City Manager form of government.
Councilmember Bloom expressed concern with including the requirement in 3.14.040 of Kirkland’s
policy related to financial disclosure for all officials. Officials are defined as all members of boards and
commissions. Kirkland’s policy excludes the Mayor and Council because elected officials must present
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August 27, 2013
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all financial information on a yearly basis. She did not support requiring all members of boards and
commissions to disclose their financial information and suggested that be excluded that from Edmonds’
Code of Ethics; Bellevue’s Code of Ethics does not have that requirement. She also suggested
consideration be given to the complaint process and who handles complaints. For example Kirkland
involves the Hearing Examiner and the City Council in the event of a complaint regarding a
Councilmember.
Councilmember Peterson agreed with Councilmember Bloom’s concern about requiring members of
boards and commissions to disclose financial information. He agreed with the Council considering a Code
of Ethics in a proactive approach rather than a reactive approach. He supported the City having a Code of
Ethics for elected officials and boards and commissions, anticipating a Code of Ethics would make the
Council’s work easier if an ethical issue arose. As Councilmember Buckshnis indicated, a Code of Ethics
can be subjective, but responding to an ethical complaint would be even more subjective without a Code
of Ethics.
Councilmember Fraley-Monillas advised Snohomish County adopted a Code of Conduct for all boards
and commissions and every commission and board member must acknowledge they have read and
understand the Code of Conduct. She encouraged Councilmembers to review Snohomish County’s Code
of Conduct for elected and appointed officials.
Councilmember Bloom asked whether Snohomish County’s Code of Conduct was similar to Kirkland’s.
Councilmember Fraley-Monillas responded Snohomish County may be more thorough and
straightforward.
Council President Petso said she was pleased to see Kirkland’s Code of Conduct in the packet and was
interested in pursuing a Code of Conduct. She was concerned about the Code of Ethics and Ethics Officer
and complaint enforcement. She feared a person who did not agree with an official’s position on an issue
could file an ethics complaint. She indicated she was unlikely to support a Code of Ethics that included a
complaint process, an Ethics Officer and enforcement. She found Bellevue’s Code of Ethics less
objectionable; the statement of intent is to not to limit people who could serve on boards and commissions
and elected officials. She agreed the financial disclosure in Kirkland’s Code of Ethics would likely deter
citizens from volunteering for a board or commission.
Council President Petso noted there are other aspects, particularly in Kirkland’s Code of Ethics that would
deter citizens from volunteering to serve on a board or commission. There are events that do not
constitute an ethics issue but might under a poorly drafted policy. For example when she was appointed to
Council, a relative was serving on the Sister City Commission; that did not create an issue for her or him.
It would have been unfortunate if the Code of Ethics forced one of them to resign their position. One of
Kirkland’s policies indicated it would be a conflict if a person serving on a board of commission lived in
your household. In the example she provided, the person did live in her household for a period of time but
it had no impact on his ability to serve on the Sister City Commission.
Council President Petso relayed the City Attorney wanted the Council to discuss whether they were
interested in developing a Code of Ethics for Edmonds because it will take him a great deal of time to
develop it. Less legal time would be involved in drafting a Code of Conduct.
Councilmember Buckshnis preferred the Bainbridge Island Code of Ethics. She agreed with not requiring
boards and commissions to disclose financial information, commenting Councilmembers file with the
Public Disclosure Commission. She liked the Code of Conduct although she feared it could be subjective.
She recalled recent emotionally charged conversations with a fellow Councilmember that could have been
interpreted as an argument. She preferred to start with a Code of Conduct using Snohomish County as an
example.
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Councilmember Bloom also liked Bainbridge Island’s Code of Ethics policy the best. She recalled
Councilmember Peterson’s concern with Bainbridge Island’s creation of an Ethics Board and the need for
staff support for such a board. She supported adopting a Code of Ethics for the Council, boards and
commissions. She explained an ethics violation was not related to conduct but rather conflicts of interest.
She asked the City Attorney to describe an ethics violation. City Attorney Sharon Cates answered Code of
Ethics are related to conflict of interest issues, not interpersonal interaction.
Councilmember Bloom commented Bainbridge Island’s policy allows citizens to ask questions about
potential ethics violations and the Ethics Board decides whether to pursue a complaint. Bainbridge
Island’s policy also has consequences for bringing a frivolous or unsubstantiated complaint. She asked if
that was typical of ethics policies. Ms. Cates answered a solid ethics code includes a process for
determining whether a complaint is an ethics violation. Councilmember Bloom noted an ethics complaint
is required to be notarized and to include information about the violation.
Councilmember Buckshnis expressed support for the Personnel Committee working on a Code of
Conduct similar to Kirkland’s.
Councilmember Yamamoto agreed with the Committee continuing to consider a Code of Conduct and a
Code of Ethics. He encouraged Councilmembers to submit suggestions/comments/concerns to the
committee.
Councilmember Fraley-Monillas suggested scheduling further discussion on either the September 17 or
24 Council meetings. Council President Petso agreed it could be scheduled with the understanding it
would be discussion only due to the absence of three Councilmembers.
Councilmember Peterson suggested Councilmembers review Bainbridge Island’s ethics policy on their
website. He agreed there were good ideas in the policy; he was opposed to creating an Ethics Board.
Councilmember Bloom agreed with first establishing a Code of Conduct but did not want to abandon the
idea of a Code of Ethics. The Personnel Committee has discussed it at length and the community would
like the City to have an ethics policy.
Councilmember Buckshnis agreed with Councilmember Peterson’s concern with creating an Ethics
Board. She preferred to use a professional Ethics Officer.
14. REPORT ON OUTSIDE BOARD AND COMMITTEE MEETINGS
Councilmember Johnson reported on her participation on the review of arts and cultural aspects of the
Parks, Recreation and Open Space Plan. She described efforts to gather input from the public including a
survey at the recent concert in the park. There is also an online survey available.
Councilmember Bloom reported the Tree Board discussed definitions in the Tree Code including
hazardous trees, nuisance trees and trees.
Councilmember Bloom reported the Council interviewed a new member for the Lodging Tax Advisory
Committee tonight.
Councilmember Bloom reported on her first meeting as the Council liaison to the Port of Edmonds
liaison. The Commission discussed budget issues and promotional efforts. The Commission was also
provided a project update including expansion of Anthony’s Beach Café as well as the roof on Harbor
Square building 2 which is $30,000 under budget and will last 20-30 years.
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Minutes
PUBLIC SAFETY & PERSONNEL COMMITTEE MEETING
September 9, 2014
Elected Officials Present Staff Present
Councilmember Adrienne Fraley-Monillas
Councilmember Strom Peterson
The meeting was called to order at 7:29 p.m.
A. Discussion Regarding Code of Ethics
Councilmember Fraley-Monillas explained the proposed code of ethics was a simplified version and
was intended to cover staff, elected officials, volunteers, etc. She reviewed the bulleted items in the
proposed code and suggested that enforcement be a separate policy. Committee members discussed
minor amendments to the wording of the code of ethics.
Action: Councilmember Fraley-Monillas will edit the code and email to Councilmember Peterson.
Schedule for full Council in the future.
B. Public Comment – None
The meeting was adjourned at 7:36 p.m.
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Edmonds City Council Approved Minutes
December 16, 2014
Page 25
Councilmember Peterson relayed the ECA/EPFD has been looking for different funding sources. The roof
is a key element of the structure. If the roof fails the City will still own the building in the future. It seems
logical to add that capital project to the City’s capital budget request.
COUNCILMEMBER MESAROS CALLED FOR THE QUESTION, SECONDED BY COUNCIL
PRESIDENT BUCKSHNIS. CALL FOR THE QUESTION FAILED (4-3) FOR LACK OF A
SUPER MAJORITY; COUNCILMEMBERS BLOOM, PETSO AND FRALEY-MONILLAS
VOTING NO.
Councilmember Fraley-Monillas preferred to delay a vote until her questions were answered. She was
concerned about the Frances Anderson Center versus the ECA. Mayor Earling relayed his conversation
with staff; the Frances Anderson Center needs attention but Mr. Stevens indicated it can last a while
longer whereas the failure of the ECA roof is affecting rentals. Mr. Williams felt the Frances Anderson
Center roof could be delayed a year.
Councilmember Fraley-Monillas preferred speak to Mr. Stevens and determine how he prioritized
projects and why funding for the Frances Anderson Center roof was moved from 2015 to 2016.
Councilmember Petso relayed the ECA/EPFD has undertaken a small project to stop the leaks for now
but she did not know the longevity of that project.
MAIN MOTION CARRIED (4-2-1), COUNCILMEMBERS BLOOM AND FRALEY-MONILLAS
VOTING NO AND COUNCILMEMBER PETSO ABSTAINING.
13. DISCUSSION REGARDING CODE OF ETHICS
Mayor Earling advised this item will be rescheduled to a January meeting.
14. MAYOR'S COMMENTS
Mayor Earling announced all the Giving Tree requests at City Hall and Frances Anderson Center have
been picked up. He announced Kernen Lien was selected as Employee of the Year. He wished the
Community and the Council Happy Holidays.
15. COUNCIL COMMENTS
Student Representative Eslami wished everyone Happy Holidays and a Happy New Year.
Councilmember Mesaros reported on his December 4 tour of the Police Department. He thanked Officer
Barker for the visit to the Prism Range and Officer Sutton for the ridealong. He attended the Seashore
Forum on December 5 and was the only non-King County person at the Climate and Clean Energy
Meeting on Mercer Island on December 9. The meeting was very informative and included discussion
regarding climate issues that will be before the legislature this session. On December 11 he attended the
SnoCom Board meeting; the New World system will be launched soon.
Councilmember Mesaros announced his reappointment of John Rubenkonig to the Economic
Development Commission (EDC).
Councilmember Peterson wished everyone a Happy Holiday and looked forward to the New Year.
Councilmember Bloom announced her reappointment of Douglas Swartz to the EDC and her appointment
of Jenny Antilla to the EDC.
Attachment 10
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Public Safety & Personnel Committee
April 9, 2013
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Chief Compaan talked about the limitations about citing and with court appearances. He
prefers voluntary compliance and an education program. This seems to be difficult to
enforce with compliance.
Councilmember Bloom asked PR Director Hite for clarification about the recreational
immunity law. PR Director Hite clarified the issue with requiring helmets at the
skateboard park, and/or in parks, and if the city can't enforce it, it could impact our ability
to satisfy the recreational immunity law if someone gets injured.
Councilmember Peterson asked if Cascade Bicycle Club and Edmonds Bicycle Club
supports this. He stated that he could support this, but really would emphasize public
education.
Fire Marshal Westfall commented regarding the public education aspects of sports and
bicycle usage. Fire District #1 has conducted Edmonds community bike rodeos at fire
station open houses in the past. All fire stations have available, during daytime hours,
bicycle and multi-sport helmets that can be fitted to children. The helmets are offered
with a suggested donation that can be mailed to our headquarters later. The helmet
fitting is also a great opportunity to discuss safety items with the kids and their parents.
Additionally, FD#1 is a member of the Safe Kids Coalition of Snohomish County, part of
a worldwide kids' safety network. McDonalds Corporation provided "citations" for
uniformed fire and police to encourage safe riding when kids are found wearing helmets.
These citations are valid for exchange of a happy meal at local McDonalds.
Councilmember Bloom would also agree to a bicycle helmet ordinance.
Next steps: Committee requests the City Attorney to work on an ordinance and research.
Chief Compaan stated he will contact the City attorney and work with him on this.
D. Resolution regarding Robert’s Rules.
A presentation to Council on Robert's Rules of Order is on the extended agenda for the
April 16 council meeting. Council President Petso will be asked to put the draft resolution
adopting Roberts Rules of Order on the agenda for discussion and vote at a council
meeting following this (April 23 or later).
E. Code of Ethics
The Bainbridge Island Code of Ethics will be used as the framework for our policy.
Councilmember Peterson will email passages from other code of ethics that he thinks
should be considered for inclusion. The City Attorney will be asked to draft a policy for
Council review. Council will also discuss forming an Ethics Board.
F. Public Comments
Citizen Don Hall stated that when a complaint was filed by an attorney, it was revealed
that there is no code of ethics for officials of the City of Edmonds. He was supportive of
moving forward with putting a code of ethics in place, noting that it has been in the works
for over a year. He is also of the opinion that once we have a code of ethics, we should
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Public Safety & Personnel Committee
April 9, 2013
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go ahead with forming an Ethics Board as well, because it means nothing if there is no
means of enforcement.
Citizen Ken Reidy commented that the helmet law for the skateboard park of the city of
Milton was repealed in response to legal advice. He questioned whether or not renewal
of the Development Services Director position can go on the consent agenda due to
necessity of Council approval of the appointment.
Following is the text of the remainder of Mr. Reidy’s three minute comments: “I am here
to express my strong support for the adoption of a comprehensive Code of Ethics and
eventually an Ethics Board. In my opinion, the City Councils’ greatest priorities should
be the prompt completion of the Code Rewrite, the adoption of a Code of Ethics and the
establishment of an Ethics Board.
During his recent State of the City Address, Mayor Earling lamented that in Edmonds,
we simply do not trust each other. The City’s need to rebuild trust is critical and it
requires strong action. The City can’t just simply ask for more trust – the City needs to
take bold action to earn more trust. Prioritizing the Code rewrite and Ethics must be at
the foundation of the City’s efforts to regain trust.
Citizens should not receive emails like I have in the past stating that “By the way, Snyder
mentioned they think you have been hit hard in the market and may choose not to
proceed for financial reasons.” Why would the City even consider my financial situation
in any City decision making process, including whether or not to employ the tool of
government known as Code Enforcement?
A strong commitment to Ethics is absolutely critical at the City. When Ethics don’t
govern conduct, innocent citizens can be greatly harmed.
In March of 2009, during an alley vacation, the City retained an easement on my
property for the sole benefit of a private developer. For years, I have searched online all
over the country to try and find a similar easement. I have never found one like the one
retained on my property.
The City Council retained the Easement in March of 2009 after Snyder told them the City
was trying to balance my interests with the developer’s interests. The City Council was
told right before their vote that one goal of the City was to save my shed. The City
Council was not advised as to the related State (RCW 35.79.030) and City laws.
The City didn’t try to balance my interests or save my shed. They immediately Code
Enforced against my shed. I was able to get the City to admit that the developer's
planned retaining wall ended well before my shed, but the City wouldn’t drop its Code
Enforcement. Every time I convinced the City their Code Enforcement efforts were
improper, they simply replaced it with a new, refined Code Enforcement order. Look at
the multiple Code Enforcements I was subject to (Show multiple orders) related to the
same shed.
On July 17, 2009, a "Framework for Resolution" was discussed between Snyder and the
local developer's attorney in which the developer offered to drop the legal action if
Reidys' shed and trees were removed by the Deadline Date of August 6, 2009. I had no
knowledge at that time of these private "Framework for Resolution" discussions.
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There were no Executive Sessions during the time period but the City actually took steps
to get my shed and trees removed by the Deadline Date of August 6, 2009!!
I am a great example of why an Ethics Board is needed. Please adopt a comprehensive
Code of Ethics and an Ethics Board.”
The meeting was adjourned at 7:05 PM.
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Edmonds City Council Approved Minutes
January 13, 2015
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voting block; she voted for the candidate she felt was best and she made a very reasoned choice. She
preferred Councilmember Mesaros’ suggestion but starting with a large number of applicants.
Councilmember Petso said the process Councilmember Mesaros described is exactly what she is trying to
avoid as it reminded her of the City Attorney process where a compromise choice was eliminated with
only two candidates. She encouraged the Council not to do that, finding it very manipulative.
Councilmember Bloom suggested the Council may want to go into executive session more frequently to
discuss the candidates if there are deadlocks.
Council President Fraley-Monillas summarized:
•Consensus reached to make a decision on February 3 regarding whether all candidates will be
interviewed
•Consensus reached regarding the 40 minute interview length and informing applicants about the
length of time
•No consensus reached regarding the voting process (discuss at future Council meeting)
13. DISCUSSION REGARDING CODE OF ETHICS
Councilmember Bloom said the code of ethics proposed by Council President Fraley-Monillas and
Councilmember Peterson was essentially the major bullet points in Shoreline’s Code of Ethics but not the
sub-points. Her research found a lot of confusion between what ethics are and what conduct is. Ethics is a
field of study and many professions are required to take code of ethics classes to maintain their licenses.
Not including the sub-points expects the public to know what is meant by the bullet points. Shoreline’s
policy is succinct and gives examples under each bullet. She did not want to eliminate the specific
examples, finding that watered the code down to where it was not understandable. A citizen reading the
code needs those details to determine whether someone has committed a breach of ethics.
Councilmember Bloom referred to Shoreline’s policy, specifically seek no favor; believe that personal
benefit or profit secured by confidential information or by misuse of public time is dishonest. She asked
Mr. Taraday to explain the last bullet point regarding reference checking: reference checking and
responding to agency requests are a normal function of municipal business and is not prohibited if it does
not adversely affect the operation of the City. Mr. Taraday suggested asking Shoreline. Councilmember
Bloom summarized that was the only thing in Shoreline’s policy that may need to be removed.
Council President Fraley-Monillas read from the proposed code of ethics, The purpose of the Edmonds
Code of Ethics is to strengthen the quality of government through ethical principles which shall govern
the conducted of elected and appointed officials and employees. She pointed out appointed officials and
employees are covered under the code of ethics that exists for staff including department directors. The
proposed code of ethics addresses only Councilmembers.
Councilmember Bloom said all other codes of ethics include elected and appointed officials which would
include all the directors who are nominated by the Mayor and approved by Council. Council President
Fraley-Monillas reiterated there is a separate code of ethics for staff. Councilmember Bloom asked to see
staff’s code of ethics. Mr. Taraday explained all employees are subject to the personnel policies which
include obligations that could be considered ethical obligations. To the extent Council feels there is a gap
in the obligations already placed on employees in the personnel policies, he recommended fixing that gap
by supplementing the personnel policies so that anything that applies to an employee is contained in the
personnel policies. He cautioned against having 2-3 different documents that outline staff’s obligations.
Attachment 12
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Councilmember Bloom said she was not talking about all the employees; she was talking about appointed
officials or officers, the directors who make decisions related to the code. Every ethical policy she has
reviewed includes the officers. Mr. Taraday commented it is difficult to discuss in the abstract without
knowing exactly what ethical obligation she was interested in imposing on a particular officer; it may
already be in the personnel policies. Councilmember Bloom said what she has seen does not include what
is in the code of ethics. She asked that the ethics policy in the personnel policy to be presented to the
Council. Council President Fraley-Monillas referred to Attachment 3, Employee Responsibilities and
Code of Ethics. She read from Attachment 3,
• All persons, representing the City of Edmonds, shall conduct business in a professional manner,
respecting all citizens’ rights, and showing courtesy to all.
• Their actions shall be conducted within compliance of the laws and regulations governing the
City’s actions, including but not limited to RCW Title 42.
• City representatives are expected to conduct business in an open manner
• They shall not engage in any conduct which would reflect unfavorably upon City government or
any of the services it provides.
• They must avoid any action which might result in or create the impression of using their position
for private gain, giving preferential treatment or privileged information to any person, or losing
impartiality in conducting the City’s business
Council President Fraley-Monillas said Attachment 3 also includes a section on outside employment and
conflicts of interest and how to report improper government action. She was uncertain what else needed
to be addressed in a code of ethics. The department directors are City staff and should adhere to the
employee responsibilities and code of ethics in the personnel policies, not the proposed code of ethics.
Councilmember Petso shared her concern with the code of ethics concept: there are questions regarding
who it applies to, whether it only applies to Councilmembers, where it applies to appointed officers which
she was told also includes members of boards and commissions. She referred to one of the vouchers the
Council approved where the payee is a member of a board or commission and the service purchased from
that person was related to the commission on which that person serves. She questioned whether that was
somewhere the City wanted to go and what was the motivation. She discovered for each ethical conflict
there are a variety of responses including, 1) do nothing and approve the voucher, or 2) investigate. She
summarized possibly complying with the law is good enough.
Councilmember Buckshnis recalled two instances of commissioners acting inappropriately in the last two
years. She preferred the code of ethics not apply to staff as there are already personnel policies in place.
She suggested starting small and expanding as necessary. Some people believe a code of ethics is very
important; she believed in treating others like you want to be treated, be professional, be an adult, make
decisions and move forward. She suggested minor changes could be made to the proposed code of ethics.
Council President Fraley-Monillas commented ethics mean different things to different people which is
why the code was shortened and bulleted. She and Councilmember Peterson began with Shoreline’s
language but eliminated portions because it can be so subjective.
Councilmember Mesaros suggested the Council consider the code of ethics presented by Council
President Fraley-Monillas, correcting the opening paragraph to remove employees. He felt the code of
ethics should apply to boards and commissions and elected officials. He liked the brevity, simplicity and
clarity of the proposed code.
Mayor Earling advised the directors are employees of the City and he would reject any other
interpretation. If the Council included boards and commissions, he suggested the Council consider how
they would present it to each board and commission to ensure they understood their responsibilities.
Packet Page 135 of 239
Edmonds City Council Approved Minutes
January 13, 2015
Page 18
If this comes back to the Council again, Councilmember Johnson requested including the code of conduct
that was adopted at the end of 2013.
For Councilmember Petso, Council President Fraley-Monillas advised the proposed code of ethics is
contained in Attachment 10.
Councilmember Bloom did not agree with including the code of conduct, relaying it is different than a
code of ethic and the City needs to have both. A code of ethics addresses conflict of interest; a code of
conduct addresses contact and how people treat each other. She disagreed with watering down the code of
ethics as people do not understand what ethics are. The bullet points in Shoreline’s code offer clarity and
help people understand. She recommended having an ethic officer which could be a contract position.
Councilmember Buckshnis was strongly opposed to an ethics commission because she feared it would
turn into a political issue. She suggested starting small and expanding as necessary. She did not support
including staff as they are already covered by the personnel policies.
Council President Fraley-Monillas suggested moving this to another study session. She agreed the code of
conduct was far different than a code of ethics.
14. CONTINUED DISCUSSIONS ON THE STUDY SESSIONS
Due to the late hour, this item was postponed to a future meeting.
15. MAYOR'S COMMENTS
Mayor Earling reminded of the Snohomish County Cities meeting this Thursday. The meeting will
include Congresswoman DelBene and election of AWC and other positions.
To Councilmember Buckshnis, Mayor Earling said Go Seahawks.
16. COUNCIL COMMENTS
Councilmember Buckshnis said Go Pack Go. She will be not be in town for Sunday’s game but will be
watching game with her husband. She thanked everyone who called her; she received numerous
compliments about the last year and about various Councilmembers. She looked forward to this being a
wonderful year.
Councilmember Johnson also said Go Hawks.
Councilmember Petso said Go Hawks. She relayed the Historic Preservation Commission is reviewing a
certificate of appropriateness for work to the exterior and grounds of the museum property. She will make
information available at the Council office.
Councilmember Bloom concurred it will be good year.
Councilmember Mesaros said he will be in Phoenix on February 1 and offered to be the City’s official
representative at the Super Bowl.
Council President Fraley-Monillas said Seahawks.
Packet Page 136 of 239
CODE OF ETHICS
The purpose of the Edmonds Code of Ethics is to strengthen the quality
of government through ethical principles which shall govern the conduct
of elected officials and appointed citizen volunteers serving in an official
capacity (i.e. Boards and Commissions).
.
We shall:
•Be dedicated to the concepts of effective and democratic government.
•Affirm the dignity and worth of the services rendered by government and
maintain a sense of social responsibility.
•Be dedicated to the highest ideals of honor and integrity in all public and
personal relationships.
•Recognize that the chief function of local government at all times is to serve
the best interest of all the people.
•Keep the community informed on municipal affairs encourage
communications between the citizens and all municipal officers.
Emphasize friendly and courteous service to public and each other; seek to
improve the quality of public service, and confidence of citizens.
•Seek no favor; do not personally benefit or profit by confidential
information or by misuse of public resources.
•Conduct business of the city in a manner which is not only fair in fact, but
also in appearance.
•Follow Washington statutes, city ordinances or regulations in the course of
performing duties.
Attachment 13
Attachment 13
*
Packet Page 137 of 239
forwarded to the Council. The Diversity Task Force has proposed another variation. She preferred the
way vacancies are filled be more consistent.
Councilmember Petso said she was satisfied with adopting the ordinance as it currently reads and delay
action on the funding piece until that is addressed for the Tree Board as well.
With regard to the formation of the Diversity Commission, Mr. Brown explained initially each
Councilmember selects one member and the Mayor selects two; the Commission selects members to fill
vacancies. A Diversity Commission is somewhat unique; he envisioned few people of a minority status
would be browsing the Edmonds City website to fill out an application for the Commission. It likely will
take boots on the ground outreach to identify members. He did not mean to imply Councilmembers did
not have strong relationships with communities of color, religious minorities, LGBT, or disabled
individuals, but the Task Force wanted to make sure the Commission was diverse.
Mr. Bui supported Councilmember Nelson’s comment to establish the Commission first. He encouraged
the Council to talk about the substance of establishing the Diversity Commission and not the mechanics
such as funding, procedures, etc. which can be resolved later.
Councilmember Buckshnis preferred to leave the ordinance as proposed with the terms staggered and the
Commission making appointments in the future. She agreed some of the people who may want to serve
on the Diversity Commission may not read the newspaper or see the notice. Mayor Pro Tem Fraley-
Monillas agreed with that as well, living in diverse neighborhood herself. She cited the importance of
reaching out to those for whom English is not their first language.
Councilmember Mesaros agreed with Councilmember Petso’s suggestion.
It was the consensus of the Council to schedule the ordinance on the Consent Agenda next week without
the financial piece. Ms. Hite said she would make the change regarding the date of the annual meeting.
Ms. Hite referred to the issue Council President Pro Tem Johnson raised regarding how members are
appointed. Council President Pro Tem Johnson clarified the Historic Preservation Commission and the
Arts Commission have the same model. Other boards and commissions such as the Planning Board and
the Transportation Commission have another model. The City Council has the ability to confirm
appointments but it often comes to the Council in different ways and she suggested there be one common
way. Ms. Hite said she will add that to the administrative issues the Council committee on boards and
commissions is discussing.
10. DISCUSSION REGARDING CODE OF ETHICS
Mayor Pro Tem Fraley-Monillas referred to Attachment 13, the last code of ethics the Council discussed,
advising it incorporated the edits offered by Councilmember Buckshnis.
Councilmember Bloom said she has been involved in discussions about the code of ethics since 2012
when she was on the Public Safety & Personnel Committee and was the chair most of the two years she
served on the committee. Many of the attachments were related to discussions that committee had. She
was concerned because much of what was discussed has been left out of Attachment 13. She referred to
her comments at the last Council work session on January 13, 2015: “Councilmember Bloom said the
code of ethics proposed by Council President Fraley-Monillas and Councilmember Peterson was
essentially the major bullet points in Shoreline’s Code of Ethics but not the sub-points. Her research
found a lot of confusion between what ethics are and what conduct is. Code of ethic is a field of study;
many professions are required to take code of ethic classes to maintain their licenses. Not including the
sub-points expects the public to know what is meant by the bullet points. Shoreline’s policy is succinct
Packet Page 138 of 239
and gives examples under each bullet. She did not want to eliminate the specific examples, finding that
watered the code down to where it was not understandable. A citizen reading the code needs those details
to determine whether someone has committed a breach of ethics.”
Councilmember Bloom relayed concern that the only proposal for this discussion was just the other code
of ethics. She offered to review the difference between the Shoreline’s Code of Ethics and the proposed
Edmonds Code of Ethics (Attachment 13). Mayor Pro Tem Fraley-Monillas explained the proposed code
of ethics was the result of discussions by the Public Safety & Personnel Committee, comprised of herself
and then-Councilmember Peterson. Councilmember Bloom disagreed, referencing the above comment at
the January 13, 2015 meeting when the Public Safety & Personnel Committee no longer existed.
Councilmember Bloom referenced the list of meetings provided by Mr. Clifton when a code of ethics has
been discussed. The proposed code is a watered down version of all the issues that have been addressed in
the past. Mayor Pro Tem Fraley-Monillas suggested Councilmember Bloom amend the proposed code of
ethics. Councilmember Bloom assumed the Council would be reviewing both the Shoreline Code of
Ethics which she felt was much more substantial and much better than just the bullet points that are
contained in the proposed code of ethics. She requested an opportunity to explain why she felt the
Shoreline Code of Ethics was a better model than the proposed code of ethics.
Mayor Pro Tem Fraley-Monillas advised Attachment 13, Edmonds Code of Ethics, was the document the
Public Safety & Personnel Committee produced for Council review. She asked whether the Council had
to vote to remove the proposed code as presented by the committee. City Attorney Jeff Taraday
responded this is a study session; like any other topic, the purpose of discussion is general direction and
the Council does not need to be overly formal about how that happens. Unless there is a document that
everyone wants to adopt, he suggested the Council determine which document is the most appropriate
starting point from which to make any other amendments.
Councilmember Buckshnis referred to the January 13, 2015 minutes where Mayor Pro Tem Fraley-
Monillas, Councilmember Petso and she talk about process. She referred to a comment by Mayor Pro
Tem Fraley-Monillas that ethics means different things to different people which is why the code was
shortened and bulleted and that Mayor Pro Tem Fraley-Monillas and then-Councilmember Peterson
began with the Shoreline language but eliminated portions they felt it were too subjective.
Mayor Pro Tem Fraley-Monillas asked whether the January 13, 2015 minutes say anything about
Councilmembers providing more information. Councilmember Buckshnis answered yes, Councilmember
Mesaros suggested removing employees from the opening paragraph and she also provided some
corrections which were incorporated into the draft in Attachment 13.
Councilmember Petso suggested allowing Councilmember Bloom to present her concerns.
Councilmember Mesaros agreed.
In comparing Shoreline’s Code of Ethics and the proposed Edmonds Code of Ethics, Councilmember
Bloom pointed out the statement of who the code of ethics applies to is significant different. “The purpose
of the City of Shoreline Code of Ethics is to strengthen the quality of government through ethical
principles which shall govern the conduct of the City’s elected and appointed officials, and employees,
who shall:” The code of ethics drafted by Mayor Pro Tem Fraley-Monillas and then-Councilmember
Peterson, states, “The purpose of the Edmonds Code of Ethics is to strengthen the quality of government
through ethical principles which call govern the conduct of elected officials and appointed citizen
volunteers serving in an official capacity (i.e. Boards and Commissions).” Mayor Pro Tem Fraley-
Monillas explained appointed officials and employees was removed because the City has its own code of
ethics for staff.
Packet Page 139 of 239
Councilmember Bloom responded there are several issues related to that including that appointed official
has never been clearly defined and a definition of an appointed official is needed. In Shoreline’s Code of
Ethics, an appointed official may mean all the directors who are appointed by the Mayor and confirmed
by Council and it may mean all the appointed boards and commission members. She personally strongly
believed at a minimum the directors who are appointed officials who enact code and law needed to be
covered under the code of ethics.
Councilmember Bloom referred to Attachment 3, Employee Responsibilities and Code of Ethics, and the
the title of Section 10.1, General Code of Conduct. She reiterated people get code of conduct and code of
ethics mixed up. Attachment 3 is a code of conduct. The only ethical issues are outside employment and
conflict of interest, reporting improper government action, procedure for seeking relief against retaliation,
political activities, no smoking policy, personal possessions and electronic communications. None of it
includes the bullet points in the draft code of ethics. Mayor Pro Tem Fraley-Monillas reiterated the
directors were not included because it was determined they would be covered by the City’s code.
Councilmember Bloom said there is nothing about ethics in the City’s Personnel Policies. Ms. Hite said
directors are definitely covered under the Personnel Policies; they are nonrepresented employees and are
not under collective bargaining agreements. A chapter was added in 2012 entitled Code of Ethics that
reflected what was in the previous Personnel Policies as well as additional language to cover
nonrepresented employees with regard to code of ethics. In addition, when the job descriptions were
updated, the first bullet in every director’s job description is that they will follow all laws, rules,
regulations and codes. The Mayor oversees, supervisors, disciplines, evaluates, and directs the work of
the directors; the Council does not. Councilmember Bloom said Attachment 3 does not contain anything
about a code of ethics other than conflicts of interest. Ms. Hite said the Council could discuss enhancing
that section of the Personnel Policies.
Councilmember Bloom reiterated she has been involved in this for more than three years. Every code of
ethics she has reviewed has included appointed officials. Again, the City does not have a definition, but
the directors are appointed officials. Many other codes of ethics include staff.
Councilmember Mesaros asked Mr. Taraday to define appointed officials and whether directors are
included in the State of Washington as appointed officials. Mr. Taraday answered he believed directors
would be considered officials but so are Planning Board Members and the City Attorney. Being an
official should not govern the substance of how one is treated for disciplinary processes based on a
violation of a code of ethics. An official who is an employee would be treated and disciplined by the
Mayor; there would be a different process for a Planning Board Member. If the City Attorney committed
an ethical violation, that would be yet another process because he is a contractor to the City. There are
different categories of officials and the disciplinary process differs depending on the category. Similar
ethical standards can be applied that all these groups would need to live up to, but it makes sense to have
all the employee-related standards in the Personnel Policies so everyone knows where to find them. For
him and the Planning Board Member for whom the Personnel Policies do not apply, it may make sense to
have a standalone document code of ethics that applies to non-employee officials.
Councilmember Mesaros observed the draft Edmonds Code of Ethics in the packet states it shall govern
the conduct of elected officials and appointed citizen volunteers. Mr. Taraday said the draft in the packet
reflects an intent to apply it to City Council and boards and commissions. Councilmember Mesaros
relayed Councilmember Bloom is intimating the proposed is unclear as written it applies only to elected
officials and appointed citizen volunteers.
Packet Page 140 of 239
Councilmember Bloom understood Mr. Taraday’s comments with regard to discipline, she was referring
to what other cities do and why. The piece of the proposed Edmonds Code of Ethics that several citizens
have commented on is the need for enforcement and holding people accountable. If volunteer boards and
commissioners are officials, at a minimum staff appointed officials should be included. Other cities also
include staff members. Disciplinary action can be meted out by whomever but there needs to be a
consistent code of ethics that governs everyone and a process for a citizen to follow when they have a
concern about an ethical violation and someone who will take action to hold the person accountable. She
summarized there were multiple layers associated with a code of ethics.
Mayor Pro Tem Fraley-Monillas recalled she and then-Councilmember Peterson discussed having a board
of some sort that would look at ethical violations but felt there were many resources for looking at a
violation of ethics by an elected official. She pointed out technically Councilmembers are not supervised
by anyone; there is no board that can take action with regard to an elected. She recalled the Edmonds
Council filed a censorship on one of its Councilmembers because it was felt the situation that warranted
that level of action. She and then-Councilmember Peterson did not feel it was appropriate to create a
board to consider complaints regarding volunteer board and commission members because any egregious
situation with a board or commission member should be addressed by the Council as a whole. She
summarized they felt creating a board to consider alleged violations was creating an extra layer that was
unlikely to do much good with regard to the behavior of an elected official or board/commission member.
Mr. Taraday clarified what he was suggesting was not that there needs to be a substantive difference in
what the standards say but there needs to be a difference in where they are located; they could say nearly
the same thing. Councilmember Bloom said if there was a standard code of ethics that applied to all
elected appointed officials and staff as Shoreline’s does, it could be updated as needed. What the City has
needed for over three years is a code of ethics; the proposed Edmonds Code of Ethics does not do what
she has been working on for years. When this process began, she used the Bainbridge Island Ethics Policy
that includes a Code of Ethics, an Ethics Board, and procedures. Edmonds has none of that. Her goal was
simply to get a code of ethics drafted that people can actually understand. The proposed Edmonds Code
of Ethics does not have enough delineation to identify what the bullet points mean.
Mayor Pro Tem Fraley-Monillas said she wished something had been passed while Councilmember
Bloom was on the Public Safety & Personnel Committee. When she and then-Councilmember Peterson
were on the committee, the proposed code of ethics is what they forwarded to the Council.
Councilmember Bloom said the Council did not want to pass anything at that point. She recognized she
should not have started with the gold standard, Bainbridge Island’s Ethics Policy. Mayor Pro Tem Fraley-
Monillas said the Public Safety & Personnel Committee was not tasked with looking at the policies that
the committee had considered in the past.
Councilmember Petso said she was not a proponent of the code of ethics concept, but supported
Councilmember Bloom’s concern that the code of ethics as drafted in Attachment 13 did not have
sufficient detail to give her an idea of the conduct being regulated or expected. For example, the Shoreline
Code of Ethics states, “Be dedicated to the highest ideas of honor and integrity in all public and personal
relationship.” That could be construed very broadly. Mayor Pro Tem Fraley-Monillas asked what that
meant. Councilmember Petso said that is Councilmember Bloom’s point, what does that mean. The
Shoreline Code of Ethics provides details regarding what that means, conducting personal affairs in such
a way that it does not appear to improperly influencing the performance of their official duties.
Councilmember Petso suggested if everyone can agree that more details can be provided regarding the
bullet points in the proposed Edmonds Code of Ethics as they relate to the job of a Councilmember,
Councilmember Bloom and one or more Councilmembers could develop a draft that provides the detail
she is seeking. Mayor Pro Tem Fraley-Monillas said this is the draft that the Public Safety & Personnel
Packet Page 141 of 239
Committee reviewed and forwarded to the Council. She and then-Councilmember Peterson reviewed the
details in Shoreline’s Code of Ethics and felt it detracted from the bullet points.
Councilmember Mesaros took exception to Councilmember Bloom’s comment that no one would
understand the Attachment 13 code of ethics. There are plenty of things people would understand and see
it as a higher expressed standard of how elected officials and appointed citizen volunteers should act in
their official capacity representing the City.
Councilmember Bloom questioned Mayor Pro Tem Fraley-Monillas’ comments about what the Public
Safety & Personnel Committee was charged to do. What actually happened was the Shoreline Code of
Ethics was presented by a citizen and then-Councilmember Peterson and Mayor Pro Tem Fraley-Monillas
took the bullet points and removed the rest. She referred to Mayor Pro Tem Fraley-Monillas’ question
about what it meant after Councilmember Petso read the bullet point regarding be dedicated to the highest
ideals of honor and integrity in all public and personal relationships; that is one of the bullet points in the
code of ethics in Attachment 13. She referred to Shoreline’s Code of Ethics, “Seek no favor; believe that
personal benefit or profit secured by confidential information or by misuse of public time is dishonest.”
That was changed slightly in Attachment 13 to, “Seek no favor; do not personally benefit or profit by
confidential information or by the misuse of public resources.” In the Shoreline document there are eight
bullet points referring to business interests, private employment, confidential information, gifts,
investments in conflict with official duties, personal relationships, and business relationships. The details
in Shoreline’s code are important for Council as well as citizens; it provides a check and balance and
accountability.
Councilmember Buckshnis said she personally likes some of the things in Shoreline’s Code of Ethics
especially considering what is happening with Bothell’s Mayor. She had no problem with adding some
language to Attachment 13 although she agreed some of Shoreline’s Code of Ethics was too detailed. She
suggested it may be easier to start with a draft and work through the changes.
Councilmember Mesaros suggested review of Attachment 13 be scheduled on next week’s agenda and if
Councilmembers want to make amendments, it could be done during a voting meeting.
Council President Pro Tem Johnson said the code of ethics has been an evolution. It may not be exactly
what Shoreline chose to do but she was happy with Attachment 13’s broad general approach with
exception of the last bullet (Follow Washington statutes, city ordinances or regulations in the course of
performing duties) because although it was implicit in the work elected officials do, it was asking too
much of boards and commissions. For example, the Planning Board has an advisory role and obtains
advice from City staff and she did not want them to have to follow a stricter standard.
Councilmember Bloom begged the Council to let her work on this with one other person and bring it back
to Council. She reiterated there was not enough delineation in the code of ethics in Attachment 13. She
has been working on this since she became a Councilmember and did not want to just adopt Attachment
13. She questioned whether committees were still in place when Mayor Pro Tem Fraley-Monillas and
then-Councilmember Peterson finalized Attachment 13.
Councilmember Petso suggested rather than scheduling amendments to Attachment 13 on next week’s
agenda, the Council allow Councilmember Bloom to submit another variation for the Council’s
consideration. The alternative under Roberts Rules is to suspend the rules next week to have another
wide-ranging discussion like tonight or consider Councilmember Bloom’s amendments one by one. She
preferred if there was the potential for significant amendments to the code of ethics, Councilmember
Bloom develop materials in advance for review by the public and Council.
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Councilmember Nelson recommended the Council vote on something next week and make amendments
if necessary. Although there have been many references to Shoreline, many things are done in Edmonds
because they make sense for Edmonds. Shoreline’s Code of Ethics can be a model but it may not
necessarily be an appropriate model for Edmonds.
Mayor Pro Tem Fraley-Monillas observed she has heard two recommendations, 1) bring back Attachment
13 back next week for potential amendment, and 2) provide Councilmember Bloom an opportunity to
provide a new draft next week. Councilmember Bloom said she could not have her version ready by next
week. Councilmember Buckshnis offered to work with Councilmember Bloom.
It was the consensus of the Council to schedule this on a future agenda to allow Councilmembers
Buckshnis and Bloom time to develop another draft.
12.AMENDING THE CITY CODE REGARDING DELINQUENCY CHARGES, THRESHOLD
ACCOUNT BALANCES, AND TURN-ON AND TURN-OFF CHARGES
Parks & Recreation Carrie Hite relayed she was presenting this for Public Works Director Phil Williams
who could not attend tonight’s meeting due to a family emergency. The intent was to clean up the code
language with regard to delinquency charges:
•Amend the City’s utility billing delinquency charge of 10% of the outstanding balance to $25
•Amend the threshold for account balances to be considered delinquent from $21 to $40. Accounts
with overdue balances under $40 would not be considered delinquent and will not be charged the
delinquent charge
•Amend the City’s Turn-on and Turn-off charges for non-regular working hours from $75 to $125.
Councilmember Petso expressed concern with the language in Section 7.10.025: “The decision of the
administrative services director can be appealed to the Finance Committee of the Edmonds City Council”
as that committee does not currently exist. She suggested moving this to a future agenda as an item for
full Council discussion to provide staff time to make changes to that language. Ms. Hite suggested
changing it to appeal to the Edmonds City Council. Councilmember Mesaros agreed with that change.
City Attorney Jeff Taraday said Finance Director Scott James is also interested in the change to a $25
delinquency charge being retroactive to all existing delinquent accounts to simplify administration of
delinquency calculations. Councilmember Petso asked if an executive session was necessary regarding
that proposed change. Mr. Taraday answered only if she believed there was potential litigation related to
that change.
It was the consensus of the Council to schedule this for full Council on a future agenda.
13.MAYOR'S COMMENTS
Mayor Pro Tem Fraley-Monillas reported Mayor Earling is vacationing in Hawaii.
14.COUNCIL COMMENTS
Councilmember Buckshnis referred to an article in the Seattle Times Pacific NW regarding the identity
crisis of the Salish Sea that reinforces Edmonds is doing the right thing daylighting Willow Creek.
Another great article follows about local artists the Varnaus and their labyrinth garden.
Councilmember Bloom said she was unable to open many of the attachments in the code of ethics agenda
item, including the 9/9/14 Public Safety & Personnel Committee minutes. She recalled the last committee
Attachment 14
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Be dedicated to the concepts of eective and democratic local government.
Democratic Leadership. Ocials and sta shall honor and respect the principles and spirit of representative democracy and set a positive
example of good citizenship by scrupulously observing the letter and spirit of laws, rules and regulations.
Arm the dignity and worth of the services rendered by government and maintain a deep sense of social
responsibility as a trusted public servant.
Be dedicated to the highest ideals of honor and integrity in all public and personal relationships.
Public Condence. Ocials and sta shall conduct themselves so as to maintain public condence in city government and in the performance
of the public trust.
Impression of Inuence. Ocials and sta shall conduct their ocial and personal aairs in such a manner as to give the clear impression that
they cannot be improperly inuenced in the performance of their ocial duties.
Recognize that the chief function of local government at all times is to serve the best interests of all the
people.
Public Interest. Ocials and sta shall treat their oce as a public trust, only using the power and resources of public oce to advance public
interests, and not to attain personal benet or pursue any other private interest incompatible with the public good.
Keep the community informedon municipal aairs; encourage communication between the citizens and all
municipal ocers; emphasize friendly and courteous service to the public; and seek to improve the quality
and image of public service.
Accountability. Ocials and sta shall assure that government is conducted openly, eciently, equitably and honorably in a manner that
permits the citizenry to make informed judgments and hold city ocials accountable.
Respectability. Ocials and sta shall safeguard public condence in the integrity of city government by being honest, fair, caring and
respectful and by avoiding conduct creating the appearance of impropriety or which is otherwise unbetting a public ocial.
Seek no favor; believe that personal benet or prot secured by condential information or by misuse of
public time is dishonest.
Business Interests. Ocials and sta shall have no benecial interest in any contract which may be made by, through or under his or her
supervision, or for the benet of his or her oce, or accept directly or indirectly, any compensation, gratuity or reward in connection with such
contract unless allowed under State law.
Private Employment. Ocials and sta shall not engage in, solicit, negotiate for, or promise to accept private employment or render services
for private interests or conduct a private business when such employment, service or business creates a conict with or impairs the proper
discharge of their ocial duties.
Condential Information. Ocials and sta shall not disclose to others, or use to further their personal interest, condential information
acquired by them in the course of their ocial duties.
Gifts. Ocials and employees shall not directly or indirectly solicit any gift or accept or receive any gift whether it be money, services, loan,
travel, entertainment, hospitality, promise, or any other form - under the following circumstances: (a) it could be reasonably inferred or
expected that the gift was intended to inuence the performance of ocial duties; or (b) the gift was intended to serve as a reward for any
ocial action on the ocial’s or employee’s part.
Investments in Conict with Ocial Duties. Ocials and employees shall not invest or hold any investment, directly or indirectly, in any
nancial business, commercial or other private transaction that creates a conict with their ocial duties.
Personal Relationships. Personal relationships shall be disclosed in any instance where there could be the appearance of a conict of interest.
Business Relationships. Ocials and sta shall not use sta time, equipment, or facilities for marketing or soliciting for private business
activities.
Reference Checking. Reference checking and responding to agency requests are a normal function of municipal business and is not
prohibited if it does not adversely eect the operation of the City.
Conduct business of the City in a manner which is not only fair in fact, but also in appearance.
Personal Relationships. In quasi-judicial proceedings elected ocials shall abide by the directives of RCW 42.36 which requires full disclosure
of contacts by proponents and opponents of land use projects which are before the City Council. Boards and Commissions are also subject to
these fairness rules when they conduct quasi-judicial hearings.
Not knowingly violate any Washington statutes, City ordinance or regulation in the course of performing
their duties.
Adopted by Council - Resolution No. 170
Code of Ethics
The purpose of the City of Shoreline Code of Ethics is to strengthen the quality of government through ethical
principles which shall govern the conduct of the City’s elected and appointed ocals, and employees, who shall:
Packet Page 144 of 239
CODE OF ETHICS
The purpose of the Edmonds Code of Ethics is to strengthen the
quality of government through ethical principles which shall govern
the conduct of City officials (elected officials, appointive officers as per
2.10.005 A, and appointed volunteers serving in an official capacity on
boards and commissions) which shall govern the conduct of elected
officials and appointed citizen volunteers serving in an official
capacity (i.e. Boards and Commissions), we shall:.
.
We shall:
• Be dedicated to the concepts of effective and democratic government.
•o Democratic Leadership: Officials shall honor and respect the
principles and spirit of representative democracy and set a positive
example of good citizenship by observing the letter and spirit of laws,
rules, and regulations.
• Affirm the dignity and worth of the services rendered by government and
maintain a sense of social responsibility.
• Be dedicated to the highest ideals of honor and integrity. in all public and
personal relationships.
o Public Confidence: Officials shall conduct themselves so as to
maintain public confidence in City government and in the
performance of the public trust.
•o Impression of Influence: Officials shall conduct themselves in such a
manner as to give the clear impression that they cannot be
improperly influenced in the performance of their official duties.
• Recognize that the chief function of local government at all times is to serve
the best interest of all the people.
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•o Public Interest: Officials shall treat their office as a public trust, only
using the power and resources of public office to advance public
interests. (OPTION A – COUNCIL DECISION: and not attain personal
benefit or pursue any other private interest incompatible with the
public good.)
• Keep the community informed on municipal affairs encourage
communications between the citizens and all municipal officers.
Emphasize friendly and courteous service to the public. public and each
other; seek to improve the quality of public service, and confidence of
citizens.
o Accountability: Officials shall assure that government is conducted
openly, equitably and honorably in a manner that permits the
citizenry to make informed judgments. (OPTION B - COUNCIL
DECISION): and hold City officials accountable.
•o Respectability: Officials shall safeguard public confidence and the
integrity of City government by being honest, fair, caring, and
respectful. (OPTION C – COUNCIL DECISION): and by avoiding
conduct creating the appearance of impropriety.
• Seek no favor; do not personally benefit or profit by confidential
information or by misuse of public resources.
o Business Interests: Officials shall have no beneficial interest in any
contract which may be made by, through, or under his or her
supervision, or for the benefit of his or her office, or accept directly
or indirectly, any compensation, gratuity or reward in connection
with such contract unless allowed under State law.
o Private Employment: Officials shall not engage in, solicit, negotiate
for, or promise to accept private employment or render services for
private interests or conduct a private business when such
employment, services or business creates a conflict with or impairs
the proper discharge of their official duties.
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o Confidential Information: Officials shall not disclose to others, or use
to further their personal interest, confidential information acquired
by them in the course of their official duties.
o Gifts: Officials shall not directly or indirectly solicit any gift or accept
or receive any gift whether it be money, services, loan, travel,
entertainment, hospitality, promise, or any other form – under the
following circumstances; (a) it could be reasonably inferred or
expected that the gift was intended to influence the performance of
official duties; or (b) the gift was intended to serve as a reward for
any official action on the official’s or officer’s part.
o Investments in Conflict with Official Duties: Officials shall not invest
or hold any investment, directly, or indirectly, in any financial
business, commercial, or other private transaction that creates a
conflict with their official duties.
•o Business Relationships: Officials shall not use staff time, equipment,
or facilities for marketing or soliciting for private business activities.
• Conduct business of the city in a manner which is not only fair in fact, but
also in appearance.
• Follow Washington statutes, city ordinances or regulations in the course of
performing duties. (OPTION D – COUNCIL DECISION)
Attachment 13
Attachment 16
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AM-7734 11.
City Council Meeting
Meeting Date:06/02/2015
Time:10 Minutes
Submitted By:Frances Chapin
Department:Parks and Recreation
Type: Action
Information
Subject Title
Loan of artwork from City Public Art Collection to Cascadia Art Museum
Recommendation
Approve loan of painting by Guy Anderson for one year to Cascadia Art Museum and authorize Mayor to
sign loan agreement.
Previous Council Action
Narrative
The new Cascadia Art Museum (CAM) has submitted a request to the City of Edmonds Arts Commission
to exhibit a painting on loan from the Public Art Collection for one year, starting with their opening in
July 2015. The loan request is for the Guy Anderson painting "Two Workmen" to be included in the
inaugural "Pioneers and Prophets: Northwest Modern Art Reconsidered" exhibit July 11, 2015 - July 8,
2016.
On May 4, 2015 the Edmonds Arts Commission reviewed the request and unanimously recommended
the City approve an agreement with CAM to loan the painting for exhibit at the new museum. The
museum, a 501 c 3 nonprofit, will acknowledge the lender and provide insurance and security for the
piece while in transit and on their premises. The loan agreement has been approved by the City Attorney.
The opportunity to exhibit the painting at CAM has particular significance for Edmonds because Guy
Anderson was at one time a resident of Edmonds. The work is currently exhibited in the City Council
Chamber, a secure space, but one with limited public access. Exhibiting the Anderson painting at the new
museum would give it greater visibility, highlight the importance of the work for our community, and
support the newest Edmonds arts institution in enriching local arts resources and attracting visitors.
Attachments
Art Loan Agreement
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/14/2015 03:34 PM
Mayor Dave Earling 05/15/2015 11:51 AM
Finalize for Agenda Scott Passey 05/15/2015 11:52 AM
Form Started By: Frances Chapin Started On: 05/14/2015 09:20 AM
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Final Approval Date: 05/15/2015
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May 7,2015
1 |P a g e
Cascadia Art Museum
190 Sunset Avenue
Edmonds, WA 98020
LOANAGREEMENT
Exhibition title: PioneersandProphets: NorthwestModern Art Reconsidered
Opening date:July 11, 2015 Closing date:July 8, 2016
Lender’s name:CityofEdmonds, Parks, Recreation and Cultural Services Department
Address:700 Main Street
City, State, Zip:Edmonds WA 98020
Phone: 425-771-0230 Email: carrie.hite@edmondswa.gov
Contact name (if different from lender):FrancesWhite Chapin, City of EdmondsArts& CultureManager
Phone:425.771.0228 Email:frances.chapin@edmondswa.gov
Credit Line: Courtesy of the City of Edmonds Arts Commission Public Art Collection
(Courtesy of… or Collection of… etc.)
Shipment date/time:July 2, 2015 Shipment method:personal pick up
Address from which object
is to be shipped /picked up: 250 5
th Ave. N., Edmonds WA
Contact person:Frances Chapin Phone:425-771-0228
Address to which object
is to be returned:same
Contact person:Phone:
Artist:Guy Anderson (1906 -1998)
Title, Date:Two Workermen
Medium:oil Size: H: W: D:
Framed:Size: H:62 W:40 D:
Crated:Size: H: W: D:
Retail value (in USD):Weight (if >30 lbs.):
EXHIBITION
LENDER
SHIPPING
OBJECT
(If multiple objects are included in the loan, see attached checklist)
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May 7,2015
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CARE, PRESERVATION & EXHIBITION
Cascadia Art Museum (hereafter referred to as the Museum) will provide the artwork lent to it with a
level of care in accordance with the best practice and museum standards set forth for comparable
work. Artwork will be protected from fire, theft, mishandling, dirt and insects and extremes of light,
temperature and humidity while in the Museum’s custody. It is understood by the Lender and the
Museum that all tangible artworks are subject to gradual inherent deterioration for which neither party
is responsible.
The Museum retains the right to request from the Lender a detailed condition report on the artwork
being borrowed. Evidence of damage not described in Lender’s condition report at the time of receipt
or while in The Museum’s custody will be reported immediately to the Lender.
It is understood that artworks which in the opinion of the Museum show evidence of insect infestation
or active mold will be returned promptly to the owner or may be fumigated or otherwise treated, as
appropriate, under the direction of the Museum, after consultation with the owner.
The Museum retains the sole right to determine when, if and for how long artworks borrowed will be
exhibited. The museum retains the right to cancel the loan, before or during the loan term outlined on
the face of this Agreement, upon reasonable notice to the Lender. The Museum shall notify the Lender if
it intends to change the location of the exhibit, or if it intends to take the artwork off exhibit. In the latter
case, the Museum shall, at Lender’s request, arrange to return the artwork to the Lender within a
reasonable period of time after the artwork is taken off exhibit. The Museum shall also have the right to
determine what written and interpretive materials accompany the artwork and the exhibition;
provided, however, that the Museum shall obtain the Lender’s prior review and approval of any such
materials provided about the artwork. Cascadia Art Museum may use temporary tags to label loans
but will not mark the object(s) in a permanent fashion. Exhibition stickers for paintings may be placed
on the backing or the frame.
TRANSPORTATION AND PACKING
The Lender certifies that the artwork is in such condition as to withstand ordinary strains of packing,
transportation and handling. Condition reports will be made by Museum upon the arrival and departure
of artwork.
Unless otherwise agreed upon between the Lender and the Museum, costs of transportation and
packing will be borne by Museum. Both parties must agree upon the method of shipment. If the
artwork is to be returned at the Lender’s request (without prior written agreement) to any address
other than that stated on the Loan Agreement, the Lender shall pay any additional costs necessitated
by such a change, if so directed by Museum.
The Museum will assure that the artwork lent is adequately and securely packed for the type of
shipment agreed upon, including any special instructions from the Lender for unpacking and repacking.
The artwork will be returned packed in the same or similar materials unless otherwise agreed upon by
the parties.
INSURANCE
The artwork will be insured for the amount specified by the Lender under Museum’s “all‐risk,” wall‐to‐
wall policy subject to the following standard exclusions: wear and tear; gradual deterioration; insects,
vermin or inherent vice; repairing, restoration or retouching processes; hostile or warlike action,
insurrection, rebellion, etc.; nuclear reaction, nuclear radiation or radioactive contamination. Further,
any pre‐existing condition, including but not limited to infestation by moths, vermin or any other pest,
shall in no way be the responsibility of the Museum or its insurers. A Certificate of Insurance will be
furnished separately from this Agreement.
The insurance amount specified by the Lender must reflect fair market value. If the artwork has been
industrially fabricated and can be replaced to the artist’s specification, the amount of such insurance
shall be limited to the cost of such replacement. If the Lender fails to indicate an amount, the Museum,
with the implied concurrence of the Lender, will set a value for purposes of insurance for the period of
the loan. Said value is not to be considered an appraisal. The amount payable by this insurance is the
sole recovery available to the Lender in the event of loss or damage.
GENERAL CONDITIONS GOVERNING LOANS
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May 7,2015
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If the Lender elects to maintain his/her own insurance coverage, prior to shipping the Museum must be
supplied with a Certificate of Insurance naming the Cascadia Art Museum as an additional insured or
waiving rights of subrogation. If the Lender fails to provide said Certificate, this failure shall constitute a
waiver of insurance by the Lender. The Museum shall not be responsible for any error or deficiency in
information furnished by the Lender to the insurer or for any lapses in such coverage. If the Lender waives
the Museum’s insurance, this waiver shall constitute the agreement of the Lender to release and hold
harmless Museum from any liability for damage to or loss of the artwork lent. In the case of long‐term
loans, it is the responsibility of the Lender to notify the Museum of current insurance valuations.
REPRODUCTION AND CREDIT
The Lender agrees that the Museum may photograph, film; reproduce images or other audiovisual
representations of, the artwork covered by this Agreement, and its packing, shipping, unpacking, installation
and display, for educational, catalogue, marketing, website, and publicity purposes, without fees. Additionally,
unless notified in writing by the Lender, the Museum may use these images partially, wholly, individually, in
conjunction with other images or representations, or distorted in character or form. If the Lender is the owner
of copyright in the artwork or photographic reproductions of the artwork provided by the Lender, this
Agreement shall constitute, and the Lender hereby grants
the Museum, a non‐exclusive worldwide license to use these images, in perpetuity, for the above listed
uses and other purposes as the Museum shall determine. The Lender will make no monetary claim
against the Museum for the use of these images or representations.
Any reproduction of these images, or audiovisual representations, shall be credited as per the information
provided on the face of this Agreement.
DOCUMENTATION
Cascadia Art Museum reserves the right to document the artwork covered by this Agreement, and its packing,
shipping, unpacking, installation and display, via all modern methods available for such activity, whether now
existing or later developed, for the purposes of its own archival, educational, catalogue, marketing, publicity,
promotional, press, or editorial purposes, including, without limitation, in and on Museum’s publications and
web sites on which Museum may post content, without fees. The Museum will retain all rights to this
documentation.
Photography by the public is permitted in the Cascadia Art Museum galleries. All requests for commercial use
are subject to prior approval.
The Museum will have the exhibition professionally photographed once the installation is complete and
the Lender shall receive one DVD of high‐resolution files of these installation images.
CHANGE IN OWNERSHIP AND/OR ADDRESS
If the legal ownership of the artwork included in this Agreement should change during the Exhibition period,
whether by reason of sale, insolvency, gift or otherwise, the Lender or Lender’s agent shall, prior to its return,
be required to establish the legal right to receive or redirect the delivery of the artwork by proof satisfactory to
the Museum. Cascadia Art Museum assumes no responsibility to search for a Lender who cannot be reached at
the address of record.
If the artwork is sold during the period of this Agreement, the buyer is bound to the terms of the Agreement
and it is the responsibility of the original Lender to state this clearly to the buyer and to indicate in writing to the
Museum that this has been done. The new owner of the art shall be responsible to pay any difference in the
shipment charges due to the change of address.
RETURN OF WORK
Unless otherwise agreed upon, loans are to be returned to the Lender or his/her duly authorized agent within 30
days after notice is given by Museum. The work will be returned only to the Lender at the address stated in this
Agreement unless the Museum is notified in writing to the contrary.
The Museum’s right to return the work shall accrue absolutely at the termination of the loan.
If the Museum, after making all reasonable efforts and through no fault of its own, shall be unable to
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May 7,2015
4 |P a g e
return the work within 60 days after such termination, then the Museum shall have the rights to place
the work in storage, to charge regular storage fees and the cost of insurance therefore, and to have
and enforce a lien for such fees and cost. If after five (5) years, the work has not been reclaimed, then
and in consideration for its storage, insurance and safeguarding during such period, the work shall be
deemed an unrestricted gift to the Cascadia Art Museum, and the Lender hereby authorizes the
Museum to so proceed in accordance herewith; as per the Washington State Law RCW 63.26.030 and
.040: Property subject to a loan agreement which is on loan to a museum or historical society shall be
deemed to be donated to the museum or society if no claim is made or action filed to recover the
property after termination or expiration of the loan and if the museum or society has given notice
pursuant to RCW 63.26.040 (see below) and no assertion of title has been filed within ninety days
from the date of the second published notice.
When a museum or historical society is required to give notice of abandonment of property or of
termination of a loan, the museum or historical society shall mail such notice by certified mail, return
receipt requested, to the last known owner at the most recent address of such owner as shown on the
museum's or society's records. If the museum or society has no address on record, or the museum or
society does not receive written proof of receipt of the mailed notice within thirty days of the date the
notice was mailed, the museum or society shall publish notice for two consecutive weeks. If no written
assertion of title is presented by the owner to the museum or society within ninety days from the date
of the second published notice, title to the property shall vest in the museum or historical society, free
of all claims of the owner and of all persons claiming under the owner. One who purchases or otherwise
acquires property from a museum or historical society acquires good title to the property if
the museum or society has acquired title to the property under this chapter.
AGREEMENT
The foregoing constitutes the entire agreement of the parties and neither this clause, nor this
Agreement, nor any subsequent notification, may be made except in writing signed by both parties
hereto. Any changes herein of printed text or written additions must bear the initials of the parties
hereto.
I have read and agree to the conditions of this agreement. I certify that I have full authority to enter
into this agreement. I further declare that I am the lawful and absolute owner of the artwork being
loaned and there are no claims contesting my ownership or right to possess the artwork. If this Loan
Agreement is signed by an agent, the agent represents that the agent has full authority to make these
representations and sign on behalf of the Lender. If the artwork is jointly owned, each owner should
sign below.
Signature Lender / Authorized Agent For Cascadia Art Museum
Date:Date:
SIGNATURES
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AM-7771 12.
City Council Meeting
Meeting Date:06/02/2015
Time:15 Minutes
Submitted For:Scott James Submitted By:Sarah Mager
Department:Finance
Review Committee: Committee Action:
Type: Information
Information
Subject Title
March 2015 Quarterly Financial Report
Recommendation
Previous Council Action
Narrative
Attachments
March 2015 Quarterly Financial Report
Form Review
Inbox Reviewed By Date
Finance Scott James 05/29/2015 10:59 AM
City Clerk Scott Passey 05/29/2015 11:09 AM
Mayor Dave Earling 05/29/2015 01:36 PM
Finalize for Agenda Scott Passey 05/29/2015 01:37 PM
Form Started By: Sarah Mager Started On: 05/28/2015 03:46 PM
Final Approval Date: 05/29/2015
Packet Page 154 of 239
Financial Management Report as of March 31, 2015
CITY OF MUKILTEO
General Fund first quarter 2015
operating revenue is $6,234,620 or
1.6 percent over last years largely
due to increased property tax, sales
tax and development related reve-
nues. With the inclusion of the
2014 bond refunding proceeds of
$2.76 million, 2014 revenues ex-
ceeded 2015 revenues by $2.66
million. A detailed analysis of
General Fund revenues can be
found on page 5, with sales tax
performance discussed on page 20.
Special Revenue Funds 2015
revenues are $422,413 or 49 per-
cent lower than of 2014. The
2015 revenue decrease is primarily
due to:
2015 grant revenues are lower
than 2014 as the Street Construc-
tion Fund received $432,000 less
in grant revenues than were re-
ceived in 2014.
Additional Special Revenue
Fund Highlights:
Street Fund budgeted transfers
from the General Fund was in-
creased by $300,000 for the 2014
budget and this level of funding
was maintained in 2015.
Hotel/Motel Lodging tax revenues
grew over 18.7% over 2014.
Real Estate Excise Tax revenues in-
creased $42,400 or 10.4% over
2014.
Park Construction Fund Park Im-
pact Fees increased $200,000 over
2013 and grant revenues increased
by over $62,000.
Utility Funds 2015 revenues are
$349,000 higher than last years
Utility Fund Charges for Services in-
creased by $235,800 or 6.7% over
2014.
Summary of All Operating Funds: Revenue
INSIDE THIS
ISSUE:
Revenues By Fund
Summary
1
Expenditures By Fund
Summary
2
General Fund Revenues 3
Expenditures By Fund
Details
6
General Fund Expendi-
ture Detail
13
Investment Portfolio 32
Fund Balance Overview 33
Financial Management Report
As of March 31, 2015 AT A GLANCE:
General Fund operating
revenues are higher than
last year by 1.6 percent.
2015 sales tax revenue out
performs 2014(see page 18)
2015 Development related
revenues are higher than
2014.. (see page 3) The Financial Management Report is a summary report of the City’s
1st Quarter 2015 financial results with a comparison to 1st Quarter 2014.
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Financial Management Report as of March 31, 2015
P A G E 2
“Seeing Whales”
By Richard Beyer
Completed Five
Corners
Round-About
Summary of All Operating Funds: Expenditures
General Fund expenditures ended
the quarter with 23% of the budget
expended. Expenditures de-
creased 6.6% from 2014, with
expenditures decreasing $631,000
from last year. The decrease is
due primarily to including the 2nd
quarter Fire District 1 bill paid in
April of 2015 versus paying the
2nd quarter bill in March of 2014.
General Fund expense by catego-
ries are on page 6 and departmental
expenses are on pages 13—16
Additional General Fund expendi-
tures information can be found on
pages 23—31.
Special Revenue Fund expendi-
tures decreased $12,000 in 2015
from 2014. Additional Special
Revenue Fund expenditure infor-
mation can be found on pages 7—
10.
Utility Funds 2015 expenses in-
creased $240,400 over 2014, pri-
marily due to increase capital ex-
penses for sewer line replacement.
The Water Fund expenditures for
were $688,483 higher than 2014
mainly due to increased capital ex-
penditures. (see page 11 for ex-
penditure details.)
Investment Portfolio
The current yield to maturity for
the City’s investment portfolio in-
creased over 157% over 2014 earn-
ings primarily due to diversifying
the portfolio. (see page 32 for ad-
ditional investment details)
Fund Balances
During the first quarter of 2015, the
General Fund balance decreased
$2.7 million as anticipated. The
General Fund’s largest revenue
source, property taxes, are primarily re-
ceived twice a year, once in May and
again in November.
Notable Highlights
The City received a $1.67 million retro-
active invoice from Fire District 1 as the
result of their settled labor agreement.
Subsequently to receiving this invoice,
the City negotiated a small reduction
and were able to pay the remaining
$1,603,000 over eight quarterly pay-
ments. The first quarters’ payment was
due January 31, 2015.
The City has yet to settle the 2015 labor
agreements with our Teamsters and
SEIU bargaining groups.
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1
Page 1 of 1
Fund
No.Title
2015 Adopted
Budget
03/31/2014
Revenues
03/31/2015
Revenues
Amount
Remaining % Received
001 GENERAL FUND 1 36,806,017$ 8,899,880$ 6,234,620$ 30,571,397$ 17%
009 LEOFF-MEDICAL INS. RESERVE 276,200 384 1,270 274,930 0%
011 RISK MANAGEMENT FUND 1,180 - 2,684 (1,504) 227%
012 CONTINGENCY RESERVE FUND 19,800 6,365 14,247 5,553 72%
013 MULTIMODAL TRANSPORTATION FUND - - 147 (147) 0%
014 HISTORIC PRESERVATION GIFT FUND 7,500 1 3 7,497 0%
016 BUILDING MAINTENANCE 2 513,000 187,608 45,235 467,765 9%
104 DRUG ENFORCEMENT FUND 43,000 18,156 11,205 31,795 26%
111 STREET FUND 1,729,030 314,894 324,473 1,404,557 19%
112 COMBINED STREET CONST/IMPROVE 2 8,026,935 962,842 573,506 7,453,429 7%
117 MUNICIPAL ARTS ACQUIS. FUND 78,859 10,869 10,664 68,195 14%
118 MEMORIAL STREET TREE 61 17 47 14 76%
120 HOTEL/MOTEL TAX REVENUE FUND 67,675 13,274 16,034 51,641 24%
121 EMPLOYEE PARKING PERMIT FUND 20,564 8,668 7,135 13,429 35%
122 YOUTH SCHOLARSHIP FUND 1,240 33 157 1,083 13%
123 TOURISM PROMOTIONAL FUND/ARTS 22,900 4,544 5,443 17,457 24%
125 REAL ESTATE EXCISE TAX 2 904,000 205,873 229,844 674,156 25%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 902,000 204,533 228,977 673,023 25%
127 GIFTS CATALOG FUND 46,478 20,333 27,899 18,579 60%
129 SPECIAL PROJECTS FUND - 41,897 100 (100) 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 164,500 37,308 46,478 118,022 28%
132 PARKS CONSTRUCTION FUND 2 5,498,765 102,660 30,076 5,468,689 1%
136 PARKS TRUST FUND 533 147 396 137 74%
137 CEMETERY MAINTENANCE TRUST FD 11,970 4,456 7,393 4,577 62%
138 SISTER CITY COMMISSION 10,212 2 4 10,208 0%
139 TRANSPORTATION BENEFIT DISTRICT 650,000 151,853 157,885 492,115 24%
140 BUSINESS IMPROVEMENT DISTRICT - 30,745 32,976 (32,976) 0%
211 L.I.D. FUND CONTROL 22,600 1,408 9,718 12,882 43%
213 L.I.D. GUARANTY FUND 28,627 47 - 28,627 0%
231 2012 LT GO DEBT SERVICE FUND 667,693 - - 667,693 0%
232 2014 DEBT SERVICE FUND 925,310 - - 925,310 0%
411 COMBINED UTILITY OPERATION - 69,199 83,625 (83,625) 0%
421 WATER UTILITY FUND 7,581,442 1,666,977 1,704,798 5,876,644 22%
422 STORM UTILITY FUND 2 3,774,407 1,101,528 1,329,403 2,445,004 35%
423 SEWER/WWTP UTILITY FUND 9,833,310 1,985,245 2,054,065 7,779,245 21%
424 BOND RESERVE FUND 844,416 - 2 844,414 0%
511 EQUIPMENT RENTAL FUND 1,502,567 375,226 407,182 1,095,385 27%
617 FIREMEN'S PENSION FUND 65,350 179 469 64,881 1%
81,048,141$ 16,427,150$ 13,598,157$ 67,449,984$ 17%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
1 Difference between 2014 and 2015 is due to the $2.7M from bond refund in February of 2014.
2 All differences between 2014 and 2015 are strictly due to a difference in grant funds received.
Packet Page 157 of 239
2
Page 1 of 1
Fund
No.Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 38,805,775$ 9,514,450$ 8,883,278$ 29,922,497$ 23%
009 LEOFF-MEDICAL INS. RESERVE 361,825 99,759 83,216 278,609 23%
011 RISK MANAGEMENT RESERVE FUND - - - - 0%
012 CONTINGENCY RESERVE FUND 800,000 - - 800,000 0%
014 HISTORIC PRESERVATION GIFT FUND 7,900 - - 7,900 0%
016 BUILDING MAINTENANCE 3 598,800 12,634 52,764 546,036 9%
104 DRUG ENFORCEMENT FUND 76,033 2,253 910 75,123 1%
111 STREET FUND 1,703,419 357,993 408,019 1,295,400 24%
112 COMBINED STREET CONST/IMPROVE 8,146,704 209,154 159,883 7,986,821 2%
117 MUNICIPAL ARTS ACQUIS. FUND 134,275 8,726 13,771 120,504 10%
118 MEMORIAL STREET TREE - - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 70,000 - 3,552 66,448 5%
121 EMPLOYEE PARKING PERMIT FUND 26,871 - - 26,871 0%
122 YOUTH SCHOLARSHIP FUND 3,000 478 890 2,110 30%
123 TOURISM PROMOTIONAL FUND/ARTS 21,500 564 1,715 19,785 8%
125 REAL ESTATE EXCISE TAX 2 2,485,000 47,555 50,695 2,434,305 2%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 683,400 2,500 - 683,400 0%
127 GIFTS CATALOG FUND 43,795 533 1,178 42,617 3%
129 SPECIAL PROJECTS FUND - 17,469 - - 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 171,784 34,822 38,394 133,390 22%
132 PARKS CONSTRUCTION FUND 6,001,243 99,826 92,860 5,908,383 2%
136 PARKS TRUST FUND - - - - 0%
138 SISTER CITY COMMISSION 10,400 274 - 10,400 0%
139 TRANSPORTATION BENEFIT DISTRICT 650,000 151,853 157,885 492,115 24%
140 BUSINESS IMPROVEMENT DISTRCIT - 9,008 1,175 (1,175) 0%
211 L.I.D. FUND CONTROL 28,567 - - 28,567 0%
213 L.I.D. GUARANTY FUND - - - - 0%
231 2012 LT GO DEBT SERVICE FUND 667,693 - 54 667,639 0%
232 2014 DEBT SERVICE FUND 925,310 - - 925,310 0%
421 WATER UTILITY FUND 10,354,300 1,414,857 1,384,585 8,969,715 13%
422 STORM UTILITY FUND 6,969,141 639,997 566,110 6,403,031 8%
423 SEWER/WWTP UTILITY FUND 15,071,010 1,582,313 1,926,894 13,144,116 13%
424 BOND RESERVE FUND 845,416 - 54 845,362 0%
511 EQUIPMENT RENTAL FUND 1,667,801 213,822 226,996 1,440,805 14%
617 FIREMEN'S PENSION FUND 77,629 17,062 15,392 62,237 20%
97,408,591$ 14,437,902$ 14,070,271$ 83,338,320$ 14%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
3 Difference between 2014 and 2015 is due to Professional Services charges related to the Fishing Pier Design.
Packet Page 158 of 239
3
Page 1 of 3
Title
2015 Adopted
Budget
03/31/2014
Revenues
03/31/2015
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 4 9,999,850$ 320,270$ 476,099$ 9,523,751$ 5%
EMS PROPERTY TAX 3,395,376 97,875 160,514 3,234,862 5%
VOTED PROPERTY TAX 925,309 30,710 44,285 881,024 5%
LOCAL RETAIL SALES/USE TAX 5 5,627,000 1,477,603 1,605,365 4,021,635 29%
NATURAL GAS USE TAX 9,700 3,368 2,332 7,368 24%
1/10 SALES TAX LOCAL CRIM JUST 586,500 153,579 158,479 428,021 27%
ELECTRIC UTILITY TAX 1,533,800 534,485 466,770 1,067,030 30%
GAS UTILITY TAX 743,700 298,299 252,457 491,243 34%
SOLID WASTE UTILITY TAX 301,500 68,111 84,461 217,039 28%
WATER UTILITY TAX 1,115,209 242,014 256,539 858,670 23%
SEWER UTILITY TAX 524,200 133,495 144,720 379,480 28%
STORMWATER UTILITY TAX 323,210 89,638 94,185 229,025 29%
T.V. CABLE UTILITY TAX 819,100 205,673 140,149 678,951 17%
TELEPHONE UTILITY TAX 1,371,800 359,490 358,530 1,013,270 26%
PULLTABS TAX 45,200 11,054 14,128 31,072 31%
AMUSEMENT GAMES 150 12 - 150 0%
LEASEHOLD EXCISE TAX 231,200 50,434 58,414 172,786 25%
27,552,804 4,076,111 4,317,427 23,235,377 16%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,210 40 145 5,065 3%
POLICE - FINGERPRINTING 300 185 - 300 0%
PROF AND OCC LICENSE-TAXI 630 330 - 630 0%
AMUSEMENTS 4,740 3,950 4,325 415 91%
FRANCHISE AGREEMENT-COMCAST 6 683,400 172,694 248,037 435,363 36%
FRANCHISE FEE-EDUCATION/GOVERNMENT 33,560 10,993 11,899 21,661 35%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 91,500 22,843 24,811 66,689 27%
FRANCHISE AGREEMENT-BLACKROCK 18,100 4,717 5,227 12,873 29%
FRANCHISE AGREMENT-ZAYO 5,000 - - 5,000 0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 261,930 74,829 57,968 203,962 22%
GENERAL BUSINESS LICENSE 110,600 82,646 77,079 33,521 70%
DEV SERV PERMIT SURCHARGE 37,200 7,615 10,965 26,235 29%
NON-RESIDENT BUS LICENSE 66,300 25,500 19,550 46,750 29%
RIGHT OF WAY FRANCHISE FEE 9,870 - 5,388 4,482 55%
BUILDING STRUCTURE PERMITS 7 480,000 66,519 121,008 358,992 25%
ANIMAL LICENSES 38,800 6,186 9,925 28,875 26%
STREET AND CURB PERMIT 40,300 3,515 3,613 36,687 9%
OTR NON-BUS LIC/PERMITS 10,100 3,180 3,067 7,033 30%
1,897,540 485,741 603,006 1,294,534 32%
INTERGOVERNMENTAL:
FEDERAL GRANTS-BUDGET ONLY 20,000 - - 20,000 0%
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 3,970 - - 3,970 0%
ROOFTOP SOLAR CHALLENGE GRANT 6,000 1,000 5,250 750 88%
WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - - 0%
WTSC X-52 DUI AND SPEEDING - - - - 0%
TARGET ZERO TEAMS GRANT 7,500 1,666 1,084 6,416 14%
HIGH VISIBILITY ENFORCEMENT 3,000 535 - 3,000 0%
DOCKSIDE DRILLS GRANT REIMBURSE - 721 - - 0%
WA STATE ADMIN OFFICE COURTS GRANT - - 300 (300) 0%
2014 COMMUNITY FORESTRY GRANT - - - - 0%
WA STATE TRAFFIC COMM GRANT - - - - 0%
NORTHWEST SOLAR COMMUNITIES GRANT - - - - 0%
SMART COMMUTER PROJECT GRANT - - - - 0%
PUD PRIVILEDGE TAX 187,470 - - 187,470 0%
MVET/SPECIAL DISTRIBUTION 9,980 2,487 2,608 7,372 26%
JUDICIAL SALARY CONTRIBUTION-STATE 12,630 3,169 4,074 8,556 32%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 36,890 9,203 9,581 27,309 26%
DUI - CITIES 7,220 1,854 1,756 5,464 24%
LIQUOR EXCISE TAX 65,000 26,478 19,873 45,127 31%
LIQUOR BOARD PROFITS 356,890 88,821 87,538 269,352 25%
VERDANT INTERLOCAL GRANTS - 39,513 - - 0%
716,550 175,446 132,064 584,486 18%
REVENUES - GENERAL FUND
CITY OF EDMONDS
5 2015 Local Retail Sales/Use Tax revenues are $127,762 higher than 2014 revenues
7 Building Structure Permits are up $54,489 from 2014
4 2015 Real Personal/Property Tax are $155,829 higher than 2014 revenues
6 Difference between 2014 and 2015 is receipt of an additional payment for January; majority of both is for the 4th quarter payment .
Packet Page 159 of 239
4
Page 2 of 3
Title
2015 Adopted
Budget
03/31/2014
Revenues
03/31/2015
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS - 162 162 (162) 0%
CIVIL PROBATE FILINGS - - - - 0%
COURT RECORD SERVICES 1,200 - - 1,200 0%
D/M COURT REC SER 200 10 7 193 3%
SHARED COURT COSTS 500 - - 500 0%
MUNIC.-DIST. COURT CURR EXPEN 200 107 173 27 87%
SALE MAPS & BOOKS 100 9 - 100 0%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0%
BID SUPPLIES REIMBURSEMENT 100 - - 100 0%
PHOTOCOPIES 2,000 570 549 1,451 27%
POLICE DISCLOSURE REQUESTS 4,000 812 1,323 2,677 33%
ENGINEERING FEES AND CHARGES 272,000 37,499 23,666 248,334 9%
ELECTION CANDIDATE FILING FEES 1,000 - - 1,000 0%
SNO-ISLE 58,000 14,212 14,361 43,639 25%
GENERAL MAINTENANCE SERVICES - - - - 0%
PASSPORTS AND NATURALIZATION FEES 11,000 5,875 6,410 4,590 58%
POLICE SERVICES SPECIAL EVENTS 26,000 - - 26,000 0%
OCDETF OVERTIME 5,500 4,445 - 5,500 0%
CAMPUS SAFETY-EDM. SCH. DIST.12,300 - 605 11,695 5%
WOODWAY-LAW PROTECTION 39,500 9,450 10,650 28,850 27%
DRE REIMBURSEABLE - - - - 0%
MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0%
DUI EMERGENCY FIRE SERVICES 300 51 135 165 45%
FIRE DISTRICT #1 STATION BILLINGS 45,000 13,333 12,095 32,905 27%
ADULT PROBATION SERVICE CHARGE 50,000 16,994 16,083 33,917 32%
ELECTRONIC MONITOR DUI - - - - 0%
BOOKING FEES 6,000 1,722 1,956 4,044 33%
FIRE CONSTRUCTION INSPECTION FEES 8,000 4,806 5,235 2,765 65%
EMERGENCY SERVICE FEES 18,000 4,555 2,760 15,240 15%
EMS TRANSPORT USER FEE 8 800,000 241,224 197,671 602,329 25%
CRIM CNV FEE DUI - - - - 0%
CRIM CONV FEE CT - 1,046 - - 0%
CRIM CONV FEE CN - 323 - - 0%
FIBER SERVICES 14,880 3,720 2,295 12,585 15%
INTERGOVERNMENTAL FIBER SERVICES 7,200 1,800 1,800 5,400 25%
FLEX FUEL PAYMENTS FROM STATIONS 1,000 305 126 874 13%
ANIMAL CONTROL SHELTER 6,000 715 759 5,241 13%
ZONING/SUBDIVISION FEE 75,000 11,103 23,809 51,192 32%
PLAN CHECKING FEES 292,000 207,707 168,223 123,777 58%
FIRE PLAN CHECK FEES 2,160 2,390 3,060 (900) 142%
PLANNING 1% INSPECTION FEE 900 - - 900 0%
S.E.P.A. REVIEW 5,000 1,705 1,220 3,780 24%
CRITICAL AREA STUDY 15,000 5,115 3,720 11,280 25%
DV COORDINATOR SERVICES 10,000 2,171 2,373 7,627 24%
SWIM POOL ENTRANCE FEES 61,000 - - 61,000 0%
GYM AND WEIGHTROOM FEES 4,800 1,444 2,417 2,384 50%
LOCKER FEES 350 - - 350 0%
SWIM CLASS FEES 30,000 - - 30,000 0%
PROGRAM FEES 9 825,000 182,209 212,377 612,623 26%
TAXABLE RECREATION ACTIVITIES 110,000 35,251 35,629 74,371 32%
SWIM TEAM/DIVE TEAM 34,260 - - 34,260 0%
BIRD FEST REGISTRATION FEES 950 20 20 930 2%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,969,500 369,187 209,431 1,760,069 11%
4,852,486 1,182,046 961,099 3,891,387 20%
8 No specific reason for the difference between 2014 and 2015; EMS transport fees for 4th quarter 2014 were less than 2013.
CITY OF EDMONDS
REVENUES - GENERAL FUND
9 Program Fees are up $30,168 from 2014
Packet Page 160 of 239
5
Page 3 of 3
Title
2015 Adopted
Budget
03/31/2014
Revenues
03/31/2015
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 11,100 2,142 1,565 9,535 14%
TRAFFIC INFRACTION PENALTIES 25,300 6,305 6,574 18,726 26%
NC TRAFFIC INFRACTION 289,400 65,719 67,692 221,708 23%
CRT COST FEE CODE LEG ASSESSMENT (LGA)24,100 5,044 5,139 18,961 21%
SPEEDING DOUBLE - - - - 0%
NON-TRAFFIC INFRACTION PENALTIES 1,200 1,201 (8,198) 9,398 -683%
OTHER INFRACTIONS '04 1,000 171 232 768 23%
PARKING INFRACTION PENALTIES 40,200 10,300 10,845 29,355 27%
PR - HANDICAPPED - - - - 0%
PARK/INDDISZONE 500 308 1,064 (564) 213%
DWI PENALTIES 6,000 1,794 1,214 4,786 20%
DUI - DP ACCT 1,800 683 504 1,296 28%
CRIM CNV FEE DUI - 166 146 (146) 0%
OTHER CRIMINAL TRAF MISDEM PEN 50 18 - 50 0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 38,200 8,997 7,879 30,321 21%
CRIMINAL CONVICTION FEE CT 500 387 529 (29) 106%
CRIM CONV FEE CT 4,000 - 656 3,344 16%
OTHER NON-TRAF MISDEMEANOR PEN 100 3 88 12 88%
OTHER NON TRAFFIC MISD. 8/03 5,000 10,287 4,397 603 88%
COURT DV PENALTY ASSESSMENT 1,500 344 370 1,130 25%
CRIMINAL CONVICTION FEE CN 400 200 458 (58) 115%
CRIM CONV FEE CN 1,200 - 149 1,051 12%
CRIMINAL COSTS-RECOUPMENTS 115,600 25,729 17,586 98,014 15%
PUBLIC DEFENSE RECOUPMENT 30,200 8,208 7,139 23,061 24%
COURT INTERPRETER COSTS 100 49 186 (86) 186%
BUS. LICENSE PERMIT PENALTY 10 4,000 1,855 8,780 (4,780) 220%
MISC FINES AND PENALTIES 1,000 - - 1,000 0%
602,450 149,910 134,994 467,456 22%
MISCELLANEOUS:
INVESTMENT INTEREST 10,600 3,415 7,506 3,094 71%
INTEREST ON COUNTY TAXES 1,200 152 429 771 36%
INTEREST - COURT COLLECTIONS 5,000 1,881 1,623 3,377 32%
PARKING 10,300 2,257 3,611 6,689 35%
SPACE/FACILITIES RENTALS 120,000 9,032 10,775 109,225 9%
BRACKET ROOM RENTAL 5,000 1,560 1,440 3,560 29%
LEASES LONG-TERM 166,772 42,662 43,137 123,635 26%
VENDING MACHINE/CONCESSION 9,000 782 883 8,117 10%
OTHER RENTS & USE CHARGES 8,400 - 1,500 6,900 18%
DONATION/CONTRIBUTION - - - - 0%
PARKS DONATIONS 11,250 4,050 6,277 4,973 56%
BIRD FEST CONTRIBUTIONS 950 200 200 750 21%
POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 - - 1,000 0%
PARKS GRANTS - PRIVATE SOURCES - - - - 0%
SALE OF JUNK/SALVAGE 150 - - 150 0%
SALES OF UNCLAIM PROPERTY 2,000 166 4 1,996 0%
CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0%
OTHER JUDGEMENT/SETTLEMENT 2,000 - 18 1,982 1%
POLICE JUDGMENTS/RESTITUTION 200 88 10 190 5%
CASHIER'S OVERAGES/SHORTAGES - 201 (0) 0 0%
OTHER MISC REVENUES 1,000 603 8,375 (7,375) 837%
SMALL OVERPAYMENT 50 21 1 49 2%
NSF FEES - PARKS & REC 120 30 - 120 0%
NSF FEES - MUNICIPAL COURT 800 213 87 713 11%
NSF FEES - DEVELOPMENT SERVICES DEPT - - - - -
FLEX-PLAN SERVICES FORFEITURES 1,010 - - 1,010 -
US BANK REBATE 3,210 - 155 3,055 5%
362,012 67,312 86,030 275,982 24%
TRANSFERS-IN:
PROCEEDS OF REFUNDING DEBT - 2,763,314 - - 0%
INSURANCE RECOVERIES - - - - 0%
TRANSFER FROM FUND 012 800,000 - - 800,000 0%
INTERFUND TRANSFER FROM 104 - - - - 0%
TRANSFER FROM FUND 127 22,175 - - 22,175 0%
822,175 2,763,314 - 822,175 0%
TOTAL GENERAL FUND REVENUE 36,806,017$ 8,899,880$ 6,234,620$ 30,571,397$ 17%
REVENUES - GENERAL FUND
CITY OF EDMONDS
10 Difference due to change in penalty from 2014 to 2015. A late fee of $50 is now assessed after 1/31, and $100 after 2/28.
Packet Page 161 of 239
6
Page 1 of 6
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 13,312,448$ 2,935,887$ 3,185,665$ 10,126,783$ 24%
OVERTIME 424,508 99,217 114,838 309,670 27%
HOLIDAY BUY BACK 209,198 - 1,543 207,655 1%
BENEFITS 4,789,021 1,118,938 1,179,663 3,609,358 25%
UNIFORMS 65,610 14,584 20,952 44,658 32%
SUPPLIES 372,957 87,446 83,197 289,760 22%
SMALL EQUIPMENT 181,357 59,665 52,415 128,942 29%
PROFESSIONAL SERVICES 2,848,190 314,989 420,901 2,427,289 15%
COMMUNICATIONS 209,127 32,158 31,088 178,039 15%
TRAVEL 36,845 2,377 4,403 32,442 12%
EXCISE TAXES 6,500 812 634 5,866 10%
ADVERTISING - 5,614 - - 0%
RENTAL/LEASE 905,591 234,173 224,703 680,888 25%
INSURANCE 423,600 383,906 418,367 5,233 99%
UTILITIES 457,800 110,869 104,689 353,111 23%
REPAIRS & MAINTENANCE 396,359 121,564 166,969 229,390 42%
MISCELLANEOUS 405,650 82,771 148,976 256,674 37%
INTERGOVERNMENTAL SERVICES 11 10,114,042 3,892,520 2,709,466 7,404,576 27%
INTERGOVERNMENTAL PAYMENTS 180,000 - - 180,000 0%
INTERFUND SUBSIDIES 3,132,785 - - 3,132,785 0%
MACHINERY/EQUIPMENT 53,800 - 14,777 39,023 27%
GENERAL OBLIGATION BOND PRINCIPAL 160,821 - - 160,821 0%
CAPITAL LEASES AND INSTALLMENT PURCHASES 65,298 - - 65,298 0%
OTHER DEBT - 479 33 (33) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 54,268 - - 54,268 0%
DEBT ISSUE COSTS - 16,481 - - 0%
INTERFUND SERVICES - - - - 0%
INTERFUND RENTAL - - - - 0%
38,805,775$ 9,514,450$ 8,883,278$ 29,922,497$ 23%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 229,575$ 83,943$ 58,879$ 170,696$ 26%
IN HOME LTC CLAIMS 125,000 15,815 24,062 100,938 19%
PROFESSIONAL SERVICES 7,000 - - 7,000 0%
MISCELLANEOUS 250 - 275 (25) 110%
361,825$ 99,759$ 83,216$ 278,609$ 23%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS -$ -$ -$ -$ 0%
-$ -$ -$ -$ 0%
CONTINGENCY RESERVE FUND (012)
INTERFUND SUBSIDIES 800,000$ -$ -$ 800,000$ 0%
800,000$ -$ -$ 800,000$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 7,700 - - 7,700 0%
ADVERTISING - - - - 0%
MISCELLANEOUS 100 - - 100 0%
7,900$ -$ -$ 7,900$ 0%
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES -$ 294$ 1,834$ (1,834)$ 0%
PROFESSIONAL SERVICES 236,400 2,217 50,929 185,471 22%
REPAIRS & MAINTENANENCE 362,400 10,123 - 362,400 0%
MISCELLANEOUS - - - - 0%
CONSTRUCTION PROJECTS - - - - 0%
598,800$ 12,634$ 52,764$ 546,036$ 9%
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED 3,000$ 1,503$ 344$ 2,656$ 11%
SMALL EQUIPMENT 5,000 - - 5,000 0%
COMMUNICATIONS 2,233 750 567 1,666 25%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 - - 20,000 0%
INTERFUND SUBSIDIES - - - - 0%
INTERGOVERNMENTAL SERVICES 45,000 - - 45,000 0%
76,033$ 2,253$ 910$ 75,123$ 1%
11 Difference is due to the 2nd quarter Fire District 1 billing paid in April of 2015, and March of 2014.
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 162 of 239
7
Page 2 of 6
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 526,484$ 101,190$ 125,308$ 401,176$ 24%
OVERTIME 18,400 8,073 3,374 15,026 18%
BENEFITS 250,539 49,425 60,051 190,488 24%
UNIFORMS 6,000 3,435 4,615 1,385 77%
SUPPLIES 240,000 17,091 17,144 222,856 7%
SMALL EQUIPMENT 26,000 3,292 - 26,000 0%
PROFESSIONAL SERVICES 14,050 4,909 4,539 9,511 32%
COMMUNICATIONS 3,500 927 752 2,748 21%
TRAVEL 1,000 110 300 700 30%
ADVERTISING - - - - 0%
RENTAL/LEASE 191,244 44,579 47,363 143,881 25%
INSURANCE 82,400 74,683 81,386 1,014 99%
UTILITIES 270,170 45,233 60,694 209,476 22%
REPAIRS & MAINTENANCE 45,000 5,002 2,493 42,507 6%
MISCELLANEOUS 8,000 - - 8,000 0%
INTERGOVERNMENTAL SERVICES 3,000 45 - 3,000 0%
MACHINERY/EQUIPMENT 12,500 - - 12,500 0%
GENERAL OBLIGATION BOND PRINCIPAL 3,283 - - 3,283 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 1,849 - - 1,849 0%
1,703,419$ 357,993$ 408,019$ 1,295,400$ 24%
COMBINED STREET CONST/IMPROVE (112)
PROFESSIONAL SERVICES 2,248,947$ 123,166$ 100,550$ 2,148,397$ 4%
MISCELLANEOUS - - - - 0%
INTERFUND SUBSIDIES 114,006 - - 114,006 0%
LAND 792,500 4,508 5,628 786,872 1%
CONSTRUCTION PROJECTS 4,915,290 46,784 53,705 4,861,585 1%
INTERGOVERNMENTAL LOANS 72,203 - - 72,203 0%
INTEREST 3,758 - - 3,758 0%
INTERGOVERNMENTAL SERVICES - 34,697 - - 0%
8,146,704$ 209,154$ 159,883$ 7,986,821$ 2%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,400$ 39$ 432$ 3,968$ 10%
SMALL EQUIPMENT 1,500 - - 1,500 0%
PROFESSIONAL SERVICES 120,000 7,680 12,560 107,440 10%
TRAVEL 75 11 - 75 0%
ADVERTISING - 53 - - 0%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,000 944 779 5,221 13%
CONSTRUCTION PROJECTS - - - - 0%
134,275$ 8,726$ 13,771$ 120,504$ 10%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 65,500$ -$ 3,470$ 62,030$ 5%
ADVERTISING - - - - 0%
MISCELLANEOUS 500 - 82 418 16%
CONSTRUCTION PROJECTS - - - - 0%
INTERFUND SUBSIDIES 4,000 - - 4,000 0%
70,000$ -$ 3,552$ 66,448$ 5%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,785$ -$ -$ 1,785$ 0%
SMALL EQUIPMENT - - - - 0%
INTERFUND SUBSIDIES - - - - 0%
PROFESSIONAL SERVICES 25,086 - - 25,086 0%
26,871$ -$ -$ 26,871$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 3,000$ 478$ 890$ 2,110$ 30%
3,000$ 478$ 890$ 2,110$ 30%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SERVICES 17,000$ -$ 1,715$ 15,285$ 10%
ADVERTISING - - - - 0%
MISCELLANEOUS 4,500 564 - 4,500 0%
21,500$ 564$ 1,715$ 19,785$ 8%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 163 of 239
8
Page 3 of 6
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 21,000$ 24,407$ 20,955$ 45$ 100%
PROFESSIONAL SERVICES 507,000 6,801 27,543 479,457 5%
ADVERTISING - - - - 0%
RENTAL/LEASE - 3,379 2,196 (2,196) 0%
UTILITIES - - - - 0%
REPAIRS & MAINTENANCE 120,000 12,968 - 120,000 0%
INTERFUND SUBSIDIES - - - - 0%
CONSTRUCTION PROJECTS 1,837,000 - - 1,837,000 0%
2,485,000$ 47,555$ 50,695$ 2,434,305$ 2%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
MISCELLANEOUS -$ 2,500$ -$ -$ 0%
INTERFUND SUBSIDIES 141,525 - - 141,525 0%
LAND 400,000 - - 400,000 0%
CONSTRUCTION PROJECTS 12,000 - - 12,000 0%
GENERAL OBLIGATION BONDS 119,110 - - 119,110 0%
INTEREST 10,765 - - 10,765 0%
683,400$ 2,500$ -$ 683,400$ 0%
GIFTS CATALOG FUND (127)
SUPPLIES 11,620$ 533$ 905$ 10,715$ 8%
PROFESSIONAL SERVICES 10,000 - 273 9,727 3%
INTERFUND SUBSIDIES 22,175 - - 22,175 0%
43,795$ 533$ 1,178$ 42,617$ 3%
SPECIAL PROJECTS FUND (129)
PROFESSIONAL SERVICES -$ - -$ -$ 0%
CONSTRUCTION PROJECTS - 17,469 - - 0%
INTERFUND SERVICES - - - - 0%
-$ 17,469$ -$ -$ 0%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 82,776$ 17,583$ 19,545$ 63,231$ 24%
OVERTIME 3,500 1,028 176 3,324 5%
BENEFITS 33,110 7,983 8,179 24,931 25%
UNIFORMS 1,000 - 197 803 20%
SUPPLIES 7,000 1,715 306 6,694 4%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 2,502 5,101 14,899 26%
PROFESSIONAL SERVICES 4,200 - 190 4,010 5%
COMMUNICATIONS 1,412 359 441 971 31%
TRAVEL 500 - - 500 0%
ADVERTISING - 177 - - 0%
RENTAL/LEASE 9,986 2,304 2,496 7,490 25%
UTILITIES 3,800 136 139 3,661 4%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 4,000 1,035 1,624 2,376 41%
171,784$ 34,822$ 38,394$ 133,390$ 22%
PARKS CONSTRUCTION FUND (132)
SUPPLIES -$ -$ -$ -$ 0%
PROFESSIONAL SERVICES 123,343 99,826 16,960 106,383 14%
LAND 3,400,000 - - 3,400,000 0%
CONSTRUCTION PROJECTS 2,477,900 - 75,900 2,402,000 3%
INTERFUND SERVICES - - - - 0%
6,001,243$ 99,826$ 92,860$ 5,908,383$ 2%
SISTER CITY COMMISSION (138)
SUPPLIES 1,500$ -$ -$ 1,500$ 0%
TRAVEL 4,200 - - 4,200 0%
MISCELLANEOUS 4,700 274 - 4,700 0%
10,400$ 274$ -$ 10,400$ 0%
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES -$ -$ -$ -$ 0%
INSURANCE 5,000 2,500 2,500 2,500 50%
INTERFUND SUBSIDIES - - - - 0%
INTERGOVERNMENTAL SERVICES 645,000 149,353 155,385 489,615 24%
650,000$ 151,853$ 157,885$ 492,115$ 24%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 164 of 239
9
Page 4 of 6
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
BUSINESS IMPROVEMENT DISTRICT FUND (140)
SUPPLIES -$ -$ 1,175$ (1,175)$ 0%
PROFESSIONAL SERVICES - 8,450 - - 0%
ADVERTISING - - - - 0%
MISCELLANEOUS - 558 - - 0%
-$ 9,008$ 1,175$ (1,175)$ 0%
LID FUND CONTROL (211)
INTERFUND TRANSFER 28,567$ -$ -$ 28,567$ 0%
28,567$ -$ -$ 28,567$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 516,265$ -$ -$ 516,265$ 0%
INTEREST 150,928 - - 150,928 0%
OTHER INTEREST & DEBT SERVICE COSTS 500 - 54 446 11%
667,693$ -$ 54$ 667,639$ 0%
2014 DEBT SERVICE FUND (232)
GENERAL OBLIGATION BOND 906,908$ -$ -$ 906,908$ 0%
INTEREST 18,402 - - 18,402 0%
DEBT ISSUE COSTS - - - - 0%
925,310$ -$ -$ 925,310$ 0%
WATER FUND (421)
SALARIES AND WAGES 760,901$ 182,542$ 183,543$ 577,358$ 24%
OVERTIME 24,180 3,206 5,380 18,800 22%
BENEFITS 375,728 83,444 82,519 293,209 22%
UNIFORMS 4,000 1,252 1,241 2,759 31%
SUPPLIES 150,000 37,064 26,484 123,516 18%
FUEL CONSUMED - - - - 0%
WATER PURCHASED FOR RESALE 1,600,000 189,238 283,734 1,316,266 18%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 59,352 29,976 113,024 21%
SMALL EQUIPMENT 11,000 1,474 7,491 3,509 68%
PROFESSIONAL SERVICES 1,320,480 36,637 114,498 1,205,982 9%
COMMUNICATIONS 30,000 6,020 7,896 22,104 26%
TRAVEL 200 - - 200 0%
EXCISE TAXES - - 73,018 (73,018) 0%
RENTAL/LEASE 98,107 26,276 24,098 74,009 25%
INSURANCE 85,000 65,068 70,904 14,096 83%
UTILITIES 40,000 13,537 5,966 34,034 15%
REPAIRS & MAINTENANCE 17,000 515 8,214 8,786 48%
MISCELLANEOUS 381,400 94,038 25,383 356,017 7%
INTERGOVERNMENTAL SERVICES 30,000 10,292 10,782 19,218 36%
INTERFUND TAXES 1,115,209 242,014 256,539 858,670 23%
INTERFUND SUBSIDIES 295,830 - - 295,830 0%
MACHINERY/EQUIPMENT 12,500 - - 12,500 0%
CONSTRUCTION PROJECTS 3,229,920 270,338 166,886 3,063,034 5%
GENERAL OBLIGATION BONDS 2,205 - - 2,205 0%
REVENUE BONDS 315,277 - - 315,277 0%
INTERGOVERNMENTAL LOANS 45,839 - - 45,839 0%
INTEREST 266,524 - - 266,524 0%
DEBT ISSUE COSTS - - - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 175 31 (31) 0%
INTERGOVERNMENTAL SERVICES - 92,376 - - 0%
INTERFUND REPAIR/MAINT - - - - 0%
10,354,300$ 1,414,857$ 1,384,585$ 8,969,715$ 13%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 165 of 239
10
Page 5 of 6
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
STORM FUND (422)
SALARIES AND WAGES 588,544$ 147,161$ 126,111$ 462,433$ 21%
OVERTIME 6,000 2,738 3,846 2,154 64%
BENEFITS 275,010 65,954 61,766 213,244 22%
UNIFORMS 6,500 4,124 4,154 2,346 64%
SUPPLIES 45,500 10,866 9,282 36,218 20%
SMALL EQUIPMENT 4,000 560 787 3,213 20%
PROFESSIONAL SERVICES 2,445,270 65,695 110,793 2,334,477 5%
COMMUNICATIONS 3,200 1,014 603 2,597 19%
TRAVEL 4,300 - - 4,300 0%
EXCISE TAXES - - 14,925 (14,925) 0%
RENTAL/LEASE 217,333 52,403 53,333 164,000 25%
INSURANCE 8,089 36,035 39,269 (31,180) 485%
UTILITES 10,500 2,664 2,407 8,093 23%
REPAIR & MAINTENANCE 13,000 6,711 7,846 5,154 60%
MISCELLANEOUS 120,500 25,198 15,467 105,033 13%
INTERGOVERNMENTAL SERVICES 85,000 11,933 21,322 63,678 25%
INTERFUND TAXES AND OPERATING ASSESSMENT 323,210 89,638 94,185 229,025 29%
INTERFUND SUBSIDIES 53,187 - - 53,187 0%
LAND 11,900 - - 11,900 0%
MACHINERY/EQUIPMENT 12,500 - - 12,500 0%
CONSTRUCTION PROJECTS 2,294,832 - - 2,294,832 0%
GENERAL OBLIGATION BONDS 80,507 - - 80,507 0%
REVENUE BONDS 154,054 - - 154,054 0%
INTERGOVERNMENTAL LOANS 32,063 - - 32,063 0%
INTEREST 174,142 - - 174,142 0%
DEBT ISSUE COSTS - - - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 84 15 (15) 0%
INTERGOVERNMENTAL SERVICES - 117,219 - - 0%
6,969,141$ 639,997$ 566,110$ 6,403,031$ 8%
SEWER FUND (423)
SALARIES AND WAGES 1,690,580$ 414,554$ 410,626$ 1,279,954$ 24%
OVERTIME 81,000 22,206 20,186 60,814 25%
BENEFITS 763,707 187,036 178,128 585,579 23%
UNIFORMS 9,000 5,144 4,892 4,108 54%
SUPPLIES 350,000 37,534 57,234 292,766 16%
FUEL CONSUMED 140,000 26,997 11,762 128,238 8%
SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0%
SMALL EQUIPMENT 46,000 8,793 8,524 37,476 19%
PROFESSIONAL SERVICES 1,761,965 126,325 259,690 1,502,275 15%
COMMUNICATIONS 40,000 8,911 9,055 30,945 23%
TRAVEL 5,000 - - 5,000 0%
EXCISE TAXES 60,000 - 40,836 19,164 68%
RENTAL/LEASE 200,978 36,543 49,082 151,896 24%
INSURANCE 156,955 128,145 139,648 17,307 89%
UTILITIES 1,055,350 176,653 189,581 865,769 18%
REPAIR & MAINTENANCE 255,000 34,827 143,744 111,256 56%
MISCELLANEOUS 193,400 43,242 17,430 175,970 9%
INTERGOVERNMENTAL SERVICES 408,889 43,874 67,206 341,683 16%
INTERFUND TAXES AND OPERATING ASSESSMENT 524,200 133,495 144,720 379,480 28%
INTERFUND SUBSIDIES 1,267,090 - - 1,267,090 0%
MACHINERY/EQUIPMENT 542,000 6,504 - 542,000 0%
CONSTRUCTION PROJECTS 4,972,235 15,689 154,257 4,817,978 3%
GENERAL OBLIGATION BONDS 126,147 - - 126,147 0%
REVENUE BONDS 70,669 - - 70,669 0%
INTERGOVERNMENTAL LOANS 203,621 - 13,109 190,512 6%
INTEREST 143,224 - 4,090 139,134 3%
DEBT ISSUE COSTS - - - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 41 3,093 (3,093) 0%
INTERGOVERNMENTAL SERVICES - 125,799 - - 0%
15,071,010$ 1,582,313$ 1,926,894$ 13,144,116$ 13%
BOND RESERVE FUND (424)
REVENUE BONDS 170,000$ -$ -$ 170,000$ 0%
DEBT ISSUE COSTS - - - - 0%
INTEREST 674,416 - - 674,416 0%
OTHER INTEREST & DEBT SERVICE COSTS 1,000 - 54 946 5%
845,416$ -$ 54$ 845,362$ 0%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 166 of 239
11
Page 6 of 6
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 207,189$ 51,751$ 52,255$ 154,934$ 25%
OVERTIME 2,000 234 61 1,939 3%
BENEFITS 96,603 23,522 23,730 72,873 25%
UNIFORMS 1,000 448 426 574 43%
SUPPLIES 98,000 10,774 21,860 76,140 22%
FUEL CONSUMED 1,000 123 - 1,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 315,200 14,131 17,260 297,940 5%
SMALL EQUIPMENT 8,000 6,344 13,273 (5,273) 166%
PROFESSIONAL SERVICES 11,000 318 314 10,686 3%
COMMUNICATIONS 3,000 455 472 2,528 16%
TRAVEL 3,300 - 1,196 2,104 36%
RENTAL/LEASE 15,118 3,445 3,603 11,515 24%
INSURANCE 32,701 35,893 40,605 (7,904) 124%
UTILITIES 14,000 3,961 3,214 10,786 23%
REPAIRS & MAINTENANCE 60,000 14,871 8,656 51,344 14%
MISCELLANEOUS 7,190 840 120 7,070 2%
INTERGOVERNMENTAL SERVICES 2,500 60 - 2,500 0%
MACHINERY/EQUIPMENT 790,000 46,653 39,949 750,051 5%
INTERFUND RENTAL - - - - 0%
1,667,801$ 213,822$ 226,996$ 1,440,805$ 14%
FIREMEN'S PENSION FUND (617)
BENEFITS 37,633$ 9,235$ 8,590$ 29,043$ 23%
PENSION AND DISABILITY PAYMENTS 38,796 7,827 6,803 31,993 18%
PROFESSIONAL SERVICES 1,200 - - 1,200 0%
77,629$ 17,062$ 15,392$ 62,237$ 20%
TOTAL EXPENDITURE ALL FUNDS 97,408,591$ 14,437,902$ 14,070,271$ 83,338,320$ 14%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 167 of 239
12
Page 1 of 1
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 256,160$ 46,539$ 54,262$ 201,898$ 21%
OFFICE OF MAYOR 257,113 61,132 62,160 194,953 24%
HUMAN RESOURCES 386,981 88,106 97,488 289,493 25%
MUNICIPAL COURT 883,826 198,204 199,177 684,649 23%
CITY CLERK 584,834 127,044 151,490 433,344 26%
ADMINISTRATIVE SERVICES 1,668,355 390,820 496,123 1,172,232 30%
CITY ATTORNEY 664,180 123,381 164,833 499,347 25%
NON-DEPARTMENTAL 14,869,682 4,388,210 3,261,415 11,608,267 22%
POLICE SERVICES 8,884,373 2,062,997 2,171,600 6,712,773 24%
COMMUNITY SERVICES/ECONOMIC DEV.441,796 83,578 90,926 350,870 21%
DEVELOPMENT SERVICES 2,380,813 387,354 538,490 1,842,323 23%
PARKS & RECREATION 3,801,937 732,519 729,804 3,072,133 19%
PUBLIC WORKS 2,263,055 460,860 520,651 1,742,404 23%
FACILITIES MAINTENANCE 1,462,670 363,708 344,860 1,117,810 24%
38,805,775$ 9,514,450$ 8,883,278$ 29,922,497$ 23%
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 10,354,300$ 1,414,857$ 1,384,585$ 8,969,715$ 13%
STORM UTILITY FUND 6,969,141 639,997 566,110 6,403,031 8%
SEWER/WWTP UTILITY FUND 15,071,010 1,582,313 1,926,894 13,144,116 13%
BOND RESERVE FUND 845,416 - 54 845,362 0%
33,239,867$ 3,637,167$ 3,877,644$ 29,362,223$ 12%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
Packet Page 168 of 239
13
Page 1 of 4
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 132,908$ 27,164$ 30,712$ 102,196$ 23%
OVERTIME 2,000 79 - 2,000 0%
BENEFITS 74,512 17,460 17,317 57,195 23%
SUPPLIES 2,000 87 217 1,784 11%
SMALL EQUIPMENT - 471 - - 0%
PROFESSIONAL SERVICES 10,000 - 4,300 5,700 43%
COMMUNICATIONS 3,000 540 1,432 1,568 48%
TRAVEL 2,500 403 70 2,430 3%
RENTAL/LEASE 490 123 160 330 33%
REPAIRS/MAINTENANCE 1,500 - - 1,500 0%
MISCELLANEOUS 27,250 212 54 27,196 0%
256,160$ 46,539$ 54,262$ 201,898$ 21%
OFFICE OF MAYOR
SALARIES 196,512$ 47,637$ 48,969$ 147,543$ 25%
BENEFITS 46,801 11,195 11,112 35,689 24%
SUPPLIES 2,000 92 210 1,790 11%
PROFESSIONAL SERVICES 2,000 876 764 1,236 38%
COMMUNICATION 1,400 252 80 1,320 6%
TRAVEL 2,500 256 143 2,357 6%
RENTAL/LEASE 2,400 559 605 1,795 25%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 3,000 265 277 2,723 9%
257,113$ 61,132$ 62,160$ 194,953$ 24%
HUMAN RESOURCES
SALARIES 198,913$ 46,869$ 51,939$ 146,974$ 26%
BENEFITS 75,651 16,180 16,985 58,666 22%
SUPPLIES 2,300 1,123 405 1,895 18%
SMALL EQUIPMENT 300 - - 300 0%
PROFESSIONAL SERVICES 92,007 16,042 17,395 74,612 19%
COMMUNICATIONS 700 80 190 510 27%
TRAVEL 500 - - 500 0%
ADVERTISING - 556 - - 0%
RENTAL/LEASE 2,200 560 605 1,595 28%
REPAIR/MAINTENANCE 6,000 6,119 7,793 (1,793) 130%
MISCELLANEOUS 8,410 578 2,175 6,235 26%
386,981$ 88,106$ 97,488$ 289,493$ 25%
MUNICIPAL COURT
SALARIES 538,864$ 130,054$ 128,070$ 410,794$ 24%
OVERTIME 600 1,441 213 387 36%
BENEFITS 202,532 38,985 43,306 159,226 21%
SUPPLIES 9,930 2,007 3,714 6,216 37%
SMALL EQUIPMENT 2,800 236 1,234 1,566 44%
PROFESSIONAL SERVICES 64,000 22,030 16,200 47,800 25%
COMMUNICATIONS 3,400 523 424 2,976 12%
TRAVEL 2,500 681 966 1,535 39%
RENTAL/LEASE 1,400 120 155 1,245 11%
REPAIR/MAINTENANCE 1,600 305 117 1,483 7%
MISCELLANEOUS 56,200 1,822 4,778 51,422 9%
883,826$ 198,204$ 199,177$ 684,649$ 23%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
Packet Page 169 of 239
14
Page 2 of 4
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 12 326,072$ 72,320$ 96,115$ 229,957$ 29%
OVERTIME - 284 312 (312) 0%
BENEFITS 127,243 26,219 30,569 96,674 24%
SUPPLIES 10,237 1,992 2,184 8,053 21%
SMALL EQUIPMENT - - 140 (140) 0%
PROFESSIONAL SERVICES 28,307 6,674 3,666 24,641 13%
COMMUNICATIONS 50,000 8,808 8,112 41,888 16%
TRAVEL 1,000 - - 1,000 0%
ADVERTISING - 504 - - 0%
RENTAL/LEASE 20,000 4,028 3,935 16,065 20%
REPAIRS & MAINTENANCE 17,975 5,085 5,624 12,351 31%
MISCELLANEOUS 4,000 1,129 834 3,166 21%
584,834$ 127,044$ 151,490$ 433,344$ 26%
ADMINISTRATIVE SERVICES
SALARIES 801,002$ 173,515$ 193,520$ 607,482$ 24%
OVERTIME 6,667 972 235 6,432 4%
BENEFITS 285,741 58,483 66,112 219,629 23%
SUPPLIES 36,050 17,374 2,104 33,946 6%
SMALL EQUIPMENT 125,627 52,040 37,314 88,313 30%
PROFESSIONAL SERVICES 88,900 2,531 26,168 62,732 29%
COMMUNICATIONS 61,500 9,990 8,613 52,887 14%
TRAVEL 1,750 6 - 1,750 0%
RENTAL/LEASE 7,998 2,315 2,090 5,908 26%
REPAIR/MAINTENANCE 202,620 69,958 121,787 80,833 60%
MISCELLANEOUS 13 10,500 3,636 23,402 (12,902) 223%
MACHINERY/EQUIPMENT 40,000 - 14,777 25,223 37%
1,668,355$ 390,820$ 496,123$ 1,172,232$ 30%
CITY ATTORNEY
PROFESSIONAL SERVICES 664,180$ 123,331$ 164,833$ 499,347$ 25%
MISCELLANEOUS - 50 - - 0%
664,180$ 123,381$ 164,833$ 499,347$ 25%
NON-DEPARTMENTAL
SALARIES 125,000$ -$ -$ 125,000$ 0%
BENEFITS - UNEMPLOYMENT 25,000 8,481 257 24,743 1%
SUPPLIES 3,000 93 56 2,944 2%
PROFESSIONAL SERVICES 582,350 49,833 92,527 489,823 16%
RENTAL/LEASE 3,600 3,600 3,600 - 100%
INSURANCE 423,600 383,906 418,367 5,233 99%
REPAIR & MAINTENANCE - - - - 0%
MISCELLANEOUS 74,350 42,124 46,746 27,604 63%
INTERGOVT SERVICES 14 10,033,110 3,882,401 2,699,194 7,333,916 27%
ECA LOAN PAYMENT 180,000 - - 180,000 0%
EXCISE TAXES 6,500 812 634 5,866 10%
INTERFUND SUBSIDIES 3,132,785 - - 3,132,785 0%
GENERAL OBLIGATION BOND 160,821 - - 160,821 0%
INSTALLMENT PURCHASES 65,298 - - 65,298 0%
INTEREST ON LONG-TERM DEBT 54,268 - - 54,268 0%
DEBT ISSUANCE COSTS - 16,481 - - 0%
FISCAL AGENT FEES - 479 33 (33) 0%
INTERFUND SERVICES - - - - 0%
14,869,682$ 4,388,210$ 3,261,415$ 11,608,267$ 22%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
12 Difference between 2014 and 2015 is due to a one-time retirement pay out
13 2015 expense is primarily due to $12,773 for Adobe Professional
14 Difference is due to the 2nd quarter Fire District 1 billing paid in April of 2015, and March of 2014.
Packet Page 170 of 239
15
Page 3 of 4
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 5,449,273$ 1,247,878$ 1,316,006$ 4,133,267$ 24%
OVERTIME 396,241 93,796 110,325 285,916 28%
HOLIDAY BUYBACK 209,198 - 1,543 207,655 1%
BENEFITS 1,849,940 488,053 507,479 1,342,461 27%
UNIFORMS 56,910 11,968 17,764 39,146 31%
SUPPLIES 87,500 22,500 24,930 62,570 28%
SMALL EQUIPMENT 33,330 1,560 1,363 31,967 4%
PROFESSIONAL SERVICES 114,662 24,715 22,671 91,991 20%
COMMUNICATIONS 26,207 4,656 4,941 21,266 19%
TRAVEL 14,300 986 3,045 11,255 21%
ADVERTISING - 21 - - 0%
RENTAL/LEASE 575,500 151,352 142,989 432,511 25%
REPAIR/MAINTENANCE 16,115 1,674 1,089 15,027 7%
MISCELLANEOUS 44,960 8,721 12,183 32,777 27%
INTERGOVTL SERVICES 10,237 5,119 5,272 4,965 51%
INTERFUND RENTAL - - - - 0%
8,884,373$ 2,062,997$ 2,171,600$ 6,712,773$ 24%
COMMUNITY SERVICES/ECON DEV.
SALARIES 222,050$ 54,204$ 54,297$ 167,753$ 24%
BENEFITS 67,056 17,635 15,604 51,452 23%
SUPPLIES 1,500 228 41 1,459 3%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SERVICES 126,300 9,000 16,577 109,723 13%
COMMUNICATIONS 1,490 204 189 1,301 13%
TRAVEL 2,000 6 179 1,821 9%
ADVERTISING - 577 - - 0%
RENTAL/LEASE 2,000 560 605 1,395 30%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 18,100 1,164 3,434 14,666 19%
441,796$ 83,578$ 90,926$ 350,870$ 21%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,312,415$ 266,359$ 339,709$ 972,706$ 26%
OVERTIME 1,300 724 - 1,300 0%
BENEFITS 491,227 98,330 119,763 371,464 24%
UNIFORMS 500 - - 500 0%
SUPPLIES 13,100 2,731 2,563 10,538 20%
SMALL EQUIPMENT 4,250 - 4,338 (88) 102%
PROFESSIONAL SERVICES 456,437 3,058 27,029 429,408 6%
COMMUNICATIONS 6,100 800 838 5,262 14%
TRAVEL 4,250 - - 4,250 0%
ADVERTISING - 1,160 - - 0%
RENTAL/LEASE 35,234 9,149 8,637 26,597 25%
REPAIRS & MAINTENANCE 5,700 - 2,529 3,171 44%
MISCELLANEOUS 50,300 5,044 33,084 17,216 66%
2,380,813$ 387,354$ 538,490$ 1,842,323$ 23%
ENGINEERING
SALARIES 1,245,433$ 261,974$ 305,088$ 940,345$ 24%
OVERTIME 5,000 - 774 4,226 15%
BENEFITS 511,018 102,138 119,962 391,056 23%
UNIFORMS 360 - - 360 0%
SMALL EQUIPMENT 2,200 1,068 - 2,200 0%
PROFESSIONAL SERVICES 105,000 - - 105,000 0%
COMMUNICATIONS 10,500 1,222 1,523 8,977 15%
TRAVEL 600 40 - 600 0%
ADVERTISING - - - - 0%
RENTAL/LEASE 14,881 4,623 3,720 11,161 25%
REPAIR/MAINTENANCE 1,800 546 - 1,800 0%
MISCELLANEOUS 16,000 4,512 2,178 13,822 14%
1,912,792$ 376,122$ 433,246$ 1,479,546$ 23%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 171 of 239
16
Page 4 of 4
Title
2015 Adopted
Budget
03/31/2014
Expenditures
03/31/2015
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 1,886,534$ 389,019$ 401,653$ 1,484,881$ 21%
OVERTIME 10,000 1,431 2,202 7,798 22%
BENEFITS 699,573 147,454 149,936 549,637 21%
UNIFORMS 5,340 1,146 2,634 2,706 49%
SUPPLIES 110,740 21,378 19,848 90,892 18%
SMALL EQUIPMENT 8,050 2,796 6,252 1,798 78%
PROFESSIONAL SERVICES 468,847 56,680 28,763 440,084 6%
COMMUNICATIONS 29,980 1,330 1,275 28,705 4%
TRAVEL 4,445 - - 4,445 0%
ADVERTISING - 2,797 - - 0%
RENTAL/LEASE 179,804 43,235 42,801 137,003 24%
PUBLIC UTILITY 175,000 27,456 36,008 138,992 21%
REPAIR/MAINTENANCE 52,549 20,787 14,877 37,672 28%
MISCELLANEOUS 86,580 12,009 18,557 68,023 21%
MACHINERY/EQUIPMENT 13,800 - - 13,800 0%
INTERGOVTL SERVICES 70,695 5,000 5,000 65,695 7%
3,801,937$ 732,519$ 729,804$ 3,072,133$ 19%
PUBLIC WORKS
SALARIES 247,982$ 62,088$ 63,617$ 184,365$ 26%
OVERTIME 200 - - 200 0%
BENEFITS 76,327 18,703 18,943 57,384 25%
SUPPLIES 7,600 1,071 1,118 6,482 15%
SMALL EQUIPMENT 1,000 - 1,479 (479) 148%
PROFESSIONAL SERVICES 200 10 8 192 4%
COMMUNICATIONS 1,350 166 131 1,219 10%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 7,404 1,560 1,476 5,928 20%
PUBLIC UTILITY 2,800 701 633 2,167 23%
REPAIR/MAINTENANCE 1,000 - - 1,000 0%
MISCELLANEOUS 3,900 440 - 3,900 0%
350,263$ 84,738$ 87,405$ 262,858$ 25%
FACILITIES MAINTENANCE
SALARIES 629,490 156,805 155,972 473,518 25%
OVERTIME 2,500 492 777 1,723 31%
BENEFITS 256,400 69,624 62,317 194,083 24%
UNIFORMS 2,500 1,470 554 1,946 22%
SUPPLIES 87,000 16,771 25,809 61,191 30%
SMALL EQUIPMENT 3,000 1,493 295 2,705 10%
PROFESSIONAL SERVICES 45,000 210 - 45,000 0%
COMMUNICATIONS 13,500 3,588 3,337 10,163 25%
TRAVEL - - - - 0%
RENTAL/LEASE 52,680 12,390 13,324 39,356 25%
PUBLIC UTILITY 280,000 82,712 68,047 211,953 24%
REPAIR/MAINTENANCE 88,500 17,089 13,154 75,346 15%
MISCELLANEOUS 2,100 1,064 1,274 826 61%
1,462,670$ 363,708$ 344,860$ 1,117,810$ 24%
TOTAL GENERAL FUND EXPENDITURES 38,805,775$ 9,514,450$ 8,883,278$ 29,922,497$ 23%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 172 of 239
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,823,284$ 1,823,284$ 1,782,532$ -2.24%
February 4,348,362 2,525,078 4,043,011 -7.02%
March 6,484,660 2,136,298 6,234,620 -3.86%
April 9,819,452 3,334,792 9,440,827 -3.86%
May 17,492,062 7,672,609 16,817,591 -3.86%
June 19,287,692 1,795,631 18,543,984 -3.86%
July 21,281,109 1,993,416 20,460,537 -3.86%
August 23,124,045 1,842,936 22,232,412 -3.86%
September 24,975,938 1,851,893 24,012,898 -3.86%
October 27,944,018 2,968,080 26,866,533 -3.86%
November 35,048,172 7,104,154 33,696,760 -3.86%
December 36,806,017 1,757,845 35,386,825 -3.86%
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 74,465$ 74,465$ 86,097$ 15.62%
February 120,437 45,972 141,803 17.74%
March 180,946 60,509 225,747 24.76%
April 256,073 75,127 319,474 24.76%
May 323,031 66,959 403,011 24.76%
June 397,396 74,365 495,788 24.76%
July 481,990 84,594 601,326 24.76%
August 576,574 94,584 719,328 24.76%
September 664,404 87,830 828,904 24.76%
October 766,091 101,688 955,768 24.76%
November 835,413 69,321 1,042,253 24.76%
December 900,000 64,587 1,122,831 24.76%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2015
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
8000000
16000000
24000000
32000000
40000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Current Year Budget Prior Year
Packet Page 173 of 239
18
Retail Eating & Drinking
181,753
Health & Personal Care
27,158
Contractors 307,753
Wholesale Trade 67,214 Communications 62,630
Misc Retail Trade 205,028
Accommodation 8,910
Business Services 102,786
Amusement & Recreation
15,861
Retail Food Stores 53,330
Others 83,925
Clothing and Accessories
62,964
Retail Automotive 375,508
Automotive Repair 42,385
Gasoline Stations 8,160
Sales Tax Analysis By Category
Current Period: March 2015
Year-to-Date
Total $1,605,364
($50,000)($30,000)($10,000)$10,000 $30,000 $50,000 $70,000 $90,000 $110,000 $130,000 $150,000
Retail Automotive
Retail Food Stores
Business Services
Amusement & Recreation
Gasoline Stations
Accommodation
Clothing and Accessories
Health & Personal Care
Automotive Repair
Wholesale Trade
Communications
Others
Retail Eating & Drinking
Misc Retail Trade
Contractors
Total
($43,806)
($11,080)
($4,687)
($2,452)
($612)
$1,326
$3,338
$3,354
$4,130
$7,669
$8,353
$11,820
$13,236
$23,004
$114,178
$127,771
Change in Sales Tax Revenue:
March 2015 compared to
March 2014
Packet Page 174 of 239
19
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 435,694$ 435,694$ 499,246$ 14.59%
February 975,847 540,153 1,134,685 16.28%
March 1,391,087 415,240 1,605,365 15.40%
April 1,791,264 400,176 2,067,183 15.40%
May 2,291,242 499,978 2,644,177 15.40%
June 2,734,170 442,928 3,155,332 15.40%
July 3,180,829 446,659 3,670,792 15.40%
August 3,672,197 491,368 4,237,848 15.40%
September 4,144,571 472,374 4,782,985 15.40%
October 4,628,198 483,627 5,341,108 15.40%
November 5,157,791 529,593 5,952,277 15.40%
December 5,627,000 469,209 6,493,762 15.40%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 106,130$ 106,130$ 84,288$ -20.58%
February 216,919 110,788 181,842 -16.17%
March 311,490 94,571 252,457 -18.95%
April 394,636 83,146 319,846 -18.95%
May 462,784 68,148 375,079 -18.95%
June 509,747 46,963 413,142 -18.95%
July 548,655 38,908 444,676 -18.95%
August 576,833 28,179 467,514 -18.95%
September 602,307 25,474 488,160 -18.95%
October 629,657 27,350 510,326 -18.95%
November 672,464 42,807 545,021 -18.95%
December 743,700 71,236 602,756 -18.95%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2015
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
Packet Page 175 of 239
20
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 123,352$ 123,352$ 139,353$ 12.97%
February 224,347 100,994 240,490 7.20%
March 346,461 122,114 358,530 3.48%
April 464,141 117,681 480,310 3.48%
May 589,261 125,119 609,788 3.48%
June 702,776 113,515 727,257 3.48%
July 813,739 110,963 842,086 3.48%
August 924,614 110,875 956,823 3.48%
September 1,034,622 110,008 1,070,663 3.48%
October 1,144,101 109,479 1,183,956 3.48%
November 1,246,216 102,116 1,289,628 3.48%
December 1,371,800 125,584 1,419,587 3.48%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 166,797$ 166,797$ 163,683$ -1.87%
February 333,580 166,783 327,208 -1.91%
March 496,789 163,209 466,770 -6.04%
April 655,116 158,327 615,530 -6.04%
May 800,868 145,752 752,475 -6.04%
June 913,622 112,754 858,416 -6.04%
July 1,021,749 108,127 960,009 -6.04%
August 1,120,601 98,852 1,052,887 -6.04%
September 1,223,250 102,649 1,149,334 -6.04%
October 1,313,426 90,176 1,234,061 -6.04%
November 1,424,495 111,069 1,338,418 -6.04%
December 1,533,800 109,305 1,441,119 -6.04%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2015
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
Packet Page 176 of 239
21
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 520,277$ 520,277$ 519,477$ -0.15%
February 883,891 363,614 874,540 -1.06%
March 1,398,367 514,476 1,371,848 -1.90%
April 1,750,133 351,766 1,716,943 -1.90%
May 2,266,493 516,360 2,223,511 -1.90%
June 2,648,184 381,692 2,597,965 -1.90%
July 3,236,847 588,662 3,175,464 -1.90%
August 3,746,386 509,539 3,675,340 -1.90%
September 4,463,965 717,579 4,379,311 -1.90%
October 4,978,111 514,146 4,883,707 -1.90%
November 5,584,869 606,758 5,478,959 -1.90%
December 5,964,343 379,474 5,851,236 -1.90%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 223,883$ 223,883$ 226,620$ -1.87%
February 705,681 481,798 715,253 -1.91%
March 929,860 224,179 941,830 -6.04%
April 1,129,150 199,290 1,143,686 -6.04%
May 1,353,703 224,553 1,371,130 -6.04%
June 1,552,980 199,277 1,572,972 -6.04%
July 1,778,558 225,578 1,801,454 1.29%
August 2,268,142 489,584 2,297,341 1.29%
September 2,497,209 229,067 2,529,356 1.29%
October 2,699,606 202,397 2,734,358 1.29%
November 2,927,436 227,830 2,965,122 1.29%
December 3,130,447 203,011 3,170,746 1.29%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2015
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
Packet Page 177 of 239
22
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 517,721$ 517,721$ 520,708$ 0.58%
February 936,104 418,382 940,945 0.52%
March 1,453,283 517,179 1,448,413 -0.34%
April 1,871,624 418,341 1,865,351 -0.34%
May 2,393,060 521,437 2,385,041 -0.34%
June 2,815,270 422,210 2,805,836 -0.34%
July 3,344,959 529,688 3,333,749 -0.34%
August 3,771,751 426,792 3,759,111 -0.34%
September 4,309,599 537,849 4,295,157 -0.34%
October 4,738,355 428,756 4,722,476 -0.34%
November 5,266,018 527,663 5,248,371 -0.34%
December 5,692,773 426,755 5,673,696 -0.34%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2015
*The monthly budget forecast columns are based on a five-year average.
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
Packet Page 178 of 239
23
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 4,237,476$ 4,237,476$ 4,797,714$ 13.22%
February 6,821,590 2,584,114 6,730,834 -1.33%
March 9,847,928 3,026,338 8,883,278 -9.80%
April 13,734,195 3,886,267 12,388,867 -9.80%
May 15,782,935 2,048,740 14,236,924 -9.80%
June 18,984,113 3,201,177 17,124,531 -9.80%
July 22,433,051 3,448,939 20,235,631 -9.80%
August 25,399,345 2,966,294 22,911,362 -9.80%
September 29,195,843 3,796,498 26,335,976 -9.80%
October 31,625,006 2,429,163 28,527,191 -9.80%
November 34,816,271 3,191,266 31,405,857 -9.80%
December 38,805,775 3,989,504 35,004,570 -9.80%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,542,970$ 2,542,970$ 2,944,421$ 15.79%
February 3,194,155 651,185 2,984,442 -6.57%
March 4,291,524 1,097,370 3,261,415 -24.00%
April 6,284,988 1,993,464 4,776,381 -24.00%
May 6,439,406 154,418 4,893,733 -24.00%
June 7,641,323 1,201,917 5,807,150 -24.00%
July 9,064,445 1,423,122 6,888,675 -24.00%
August 9,897,638 833,193 7,521,874 -24.00%
September 11,755,963 1,858,325 8,934,139 -24.00%
October 12,203,615 447,652 9,274,340 -24.00%
November 13,115,225 911,610 9,967,133 -24.00%
December 14,869,682 1,754,457 11,300,461 -24.00%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2015
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5000000
10000000
15000000
20000000
25000000
30000000
35000000
40000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2000000
4000000
6000000
8000000
10000000
12000000
14000000
16000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
Packet Page 179 of 239
24
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 18,624$ 18,624$ 15,644$ -16.00%
February 39,658 21,034 32,177 -18.86%
March 59,398 19,740 54,262 -8.65%
April 79,090 19,692 72,251 -8.65%
May 98,664 19,574 90,132 -8.65%
June 121,960 23,296 111,413 -8.65%
July 145,588 23,628 132,998 -8.65%
August 166,249 20,661 151,872 -8.65%
September 186,786 20,536 170,633 -8.65%
October 207,853 21,068 189,878 -8.65%
November 230,147 22,294 210,245 -8.65%
December 256,160 26,013 234,008 -8.65%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 21,864$ 21,864$ 20,447$ -6.48%
February 43,742 21,879 41,879 -4.26%
March 64,861 21,119 62,160 -4.16%
April 85,648 20,787 82,081 -4.16%
May 106,706 21,058 102,262 -4.16%
June 127,891 21,185 122,565 -4.16%
July 150,093 22,202 143,843 -4.16%
August 171,201 21,108 164,072 -4.16%
September 191,760 20,559 183,774 -4.16%
October 214,972 23,213 206,020 -4.16%
November 236,760 21,787 226,900 -4.16%
December 257,113 20,353 246,406 -4.16%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-City Council
2015
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
Packet Page 180 of 239
25
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 29,413$ 29,413$ 23,208$ -21.10%
February 59,391 29,978 58,245 -1.93%
March 93,881 34,490 97,488 3.84%
April 125,170 31,288 129,978 3.84%
May 159,101 33,931 165,212 3.84%
June 189,817 30,716 197,108 3.84%
July 222,466 32,649 231,011 3.84%
August 252,627 30,161 262,331 3.84%
September 287,481 34,854 298,523 3.84%
October 316,995 29,514 329,171 3.84%
November 345,036 28,041 358,290 3.84%
December 386,981 41,945 401,846 3.84%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 65,765$ 65,765$ 64,786$ -1.49%
February 137,555 71,791 131,534 -4.38%
March 214,280 76,725 199,177 -7.05%
April 288,496 74,215 268,161 -7.05%
May 357,762 69,267 332,545 -7.05%
June 432,214 74,451 401,749 -7.05%
July 504,854 72,640 469,269 -7.05%
August 578,153 73,300 537,402 -7.05%
September 650,848 72,694 604,972 -7.05%
October 725,572 74,725 674,430 -7.05%
November 800,045 74,472 743,653 -7.05%
December 883,826 83,781 821,529 -7.05%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2015
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
100000
200000
300000
400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
Packet Page 181 of 239
26
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 25,451$ 25,451$ 25,947$ 1.95%
February 67,148 41,696 55,912 -16.73%
March 101,607 34,459 90,926 -10.51%
April 145,328 43,721 130,052 -10.51%
May 178,828 33,500 160,031 -10.51%
June 209,442 30,614 187,427 -10.51%
July 253,555 44,113 226,903 -10.51%
August 286,178 32,623 256,097 -10.51%
September 321,695 35,517 287,881 -10.51%
October 358,498 36,803 320,815 -10.51%
November 394,635 36,137 353,154 -10.51%
December 441,796 47,161 395,358 -10.51%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 44,098$ 44,098$ 69,874$ 58.45%
February 90,893 46,795 113,771 25.17%
March 140,493 49,600 151,490 7.83%
April 186,359 45,866 200,946 7.83%
May 231,145 44,786 249,237 7.83%
June 281,500 50,355 303,533 7.83%
July 329,489 47,989 355,279 7.83%
August 379,907 50,418 409,643 7.83%
September 431,823 51,916 465,623 7.83%
October 485,948 54,125 523,984 7.83%
November 536,195 50,247 578,164 7.83%
December 584,834 48,639 630,610 7.83%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2015
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100000
200000
300000
400000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
Packet Page 182 of 239
27
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 65,374$ 65,374$ 118,077$ 80.62%
February 143,513 78,139 220,041 53.32%
March 203,645 60,132 265,742 30.49%
April 257,305 53,660 335,765 30.49%
May 309,335 52,030 403,660 30.49%
June 357,815 48,480 466,923 30.49%
July 421,827 64,012 550,454 30.49%
August 487,733 65,906 636,457 30.49%
September 534,262 46,529 697,174 30.49%
October 584,987 50,725 763,367 30.49%
November 660,726 75,739 862,200 30.49%
December 822,765 162,039 1,073,650 30.49%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 89,366$ 89,366$ 61,363$ -31.34%
February 150,654 61,289 162,931 8.15%
March 219,118 68,464 230,381 5.14%
April 291,842 72,723 306,842 5.14%
May 357,788 65,947 376,178 5.14%
June 426,252 68,464 448,161 5.14%
July 492,125 65,873 517,420 5.14%
August 558,442 66,317 587,146 5.14%
September 627,617 69,175 659,877 5.14%
October 701,142 73,525 737,181 5.14%
November 769,647 68,505 809,207 5.14%
December 845,590 75,943 889,053 5.14%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-Information Services
2015
City of Edmonds, WA
Monthly Expenditure Report-Finance
0
200000
400000
600000
800000
1000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
Packet Page 183 of 239
28
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 55,348$ 55,348$ 41,000$ -25.92%
February 110,697 55,348 109,902 -0.72%
March 166,045 55,348 164,833 -0.73%
April 221,393 55,348 219,777 -0.73%
May 276,742 55,348 274,721 -0.73%
June 332,090 55,348 329,666 -0.73%
July 387,438 55,348 384,610 -0.73%
August 442,786 55,348 439,554 -0.73%
September 498,135 55,348 494,498 -0.73%
October 553,483 55,348 549,443 -0.73%
November 608,831 55,348 604,387 -0.73%
December 664,180 55,348 659,331 -0.73%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 684,644$ 684,644$ 722,157$ 5.48%
February 1,375,069 690,425 1,439,842 4.71%
March 2,093,316 718,247 2,171,600 3.74%
April 2,792,966 699,650 2,897,415 3.74%
May 3,480,496 687,530 3,610,657 3.74%
June 4,233,290 752,794 4,391,603 3.74%
July 4,942,853 709,563 5,127,702 3.74%
August 5,650,979 708,125 5,862,309 3.74%
September 6,394,403 743,425 6,633,536 3.74%
October 7,113,206 718,803 7,379,220 3.74%
November 8,087,358 974,152 8,389,802 3.74%
December 8,884,373 797,015 9,216,624 3.74%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2015
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100000
200000
300000
400000
500000
600000
700000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
2000000
4000000
6000000
8000000
10000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
Packet Page 184 of 239
29
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 187,435$ 187,435$ 168,772$ -9.96%
February 375,014 187,579 336,679 -10.22%
March 573,334 198,321 538,490 -6.08%
April 761,449 188,115 715,173 -6.08%
May 953,613 192,164 895,658 -6.08%
June 1,138,034 184,421 1,068,871 -6.08%
July 1,336,785 198,751 1,255,543 -6.08%
August 1,540,734 203,949 1,447,098 -6.08%
September 1,740,727 199,993 1,634,937 -6.08%
October 1,956,412 215,685 1,837,514 -6.08%
November 2,160,592 204,180 2,029,285 -6.08%
December 2,380,813 220,221 2,236,122 -6.08%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 241,987$ 241,987$ 230,892$ -4.58%
February 506,955 264,968 470,482 -7.19%
March 784,761 277,806 729,804 -7.00%
April 1,062,203 277,442 987,817 -7.00%
May 1,363,070 300,867 1,267,614 -7.00%
June 1,693,667 330,597 1,575,059 -7.00%
July 2,127,556 433,889 1,978,563 -7.00%
August 2,576,463 448,907 2,396,033 -7.00%
September 2,906,732 330,269 2,703,173 -7.00%
October 3,194,534 287,803 2,970,821 -7.00%
November 3,459,132 264,598 3,216,889 -7.00%
December 3,801,937 342,805 3,535,687 -7.00%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2015
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
400000
800000
1200000
1600000
2000000
2400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
Packet Page 185 of 239
30
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 28,448$ 28,448$ 28,516$ 0.24%
February 56,173 27,725 58,648 4.41%
March 84,122 27,949 87,405 3.90%
April 111,864 27,741 116,229 3.90%
May 140,136 28,273 145,605 3.90%
June 168,982 28,845 175,576 3.90%
July 207,749 38,768 215,857 3.90%
August 235,654 27,905 244,851 3.90%
September 263,562 27,908 273,847 3.90%
October 292,666 29,104 304,087 3.90%
November 318,921 26,255 331,367 3.90%
December 350,263 31,342 363,932 3.90%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 113,211$ 113,211$ 117,139$ 3.47%
February 237,061 123,850 224,792 -5.18%
March 366,160 129,099 344,860 -5.82%
April 485,233 119,073 457,006 -5.82%
May 601,657 116,424 566,657 -5.82%
June 718,330 116,673 676,544 -5.82%
July 838,190 119,860 789,431 -5.82%
August 950,657 112,468 895,356 -5.82%
September 1,076,486 125,828 1,013,865 -5.82%
October 1,188,234 111,748 1,119,112 -5.82%
November 1,312,945 124,712 1,236,569 -5.82%
December 1,462,670 149,725 1,377,584 -5.82%
*The monthly budget forecast columns are based on a five-year average.
2015
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2015
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
50000
100000
150000
200000
250000
300000
350000
400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
Packet Page 186 of 239
31
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 154,718$ 154,718$ 145,471$ -5.98%
February 312,048 157,330 289,558 -7.21%
March 468,093 156,046 433,246 -7.44%
April 622,651 154,557 576,297 -7.44%
May 781,265 158,614 723,104 -7.44%
June 937,599 156,334 867,799 -7.44%
July 1,092,012 154,414 1,010,718 -7.44%
August 1,247,959 155,947 1,155,055 -7.44%
September 1,408,584 160,624 1,303,722 -7.44%
October 1,577,945 169,362 1,460,475 -7.44%
November 1,741,466 163,521 1,611,823 -7.44%
December 1,912,792 171,326 1,770,394 -7.44%
*The monthly budget forecast columns are based on a five-year average.
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2015
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
2000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
Packet Page 187 of 239
32
INVESTMENT PORTFOLIO SUMMARY
(a)
Term Purchase Purchase Maturity Yield to Weighted
Agency / Issuer Investment Type (months) Date Price Date Maturity Average
Washington State Local
Government Investment Pool
Investment Pool Various 7,123,960$ Various 0.143% 0.026%
Snohomish County
Investment Pool
Investment Pool Various 25,099,732$ Various 0.75% 0.479%
FHLMC Bonds 60 12/28/2012 1,000,000 12/28/2017 0.90% 0.023%
FHLMC Bonds 54 12/27/2012 1,000,000 6/27/2017 0.75% 0.019%
FFCB Bonds 45 12/19/2012 1,000,000 9/19/2016 0.54% 0.014%
FNMA Bonds 60 9/19/2014 1,000,000 9/19/2019 1.87% 0.048%
FFCB Bonds 60 9/23/2014 1,000,000 9/23/2019 2.03% 0.052%
FHLMC Bonds 42 9/19/2014 1,000,000 3/26/2018 1.38% 0.035%
FICO Bonds 33 9/19/2014 1,027,000 6/6/2017 0.96% 0.025%
TOTAL 39,250,692$ 0.72%0.720%
Investment Mix % of Total
State Investment Pool 18.1% Current 6-month treasury rate 0.14%
Bonds 17.9% Current State Pool rate 0.143%
Snohomish County
Investment Pool 63.9% Blended Edmonds rate 0.72%
100.0%
(a) To maturity.
Rate Comparison
City of Edmonds
Investment Portfolio Summary
As of March 31, 2015
Packet Page 188 of 239
33
GENERAL FUND OVERVIEW
12/31/2014 2/28/2015 3/31/2015 Q1 YTD
001-General Fund 7,969,966$ 5,282,143$ 5,321,308$ (2,648,658)$ (2,648,658)$
009-Leoff-Medical Ins. Reserve 538,766 481,024 456,821 (81,945) (81,945)
011-Risk Management Fund 1,024,309 1,025,063 1,026,994 2,684.28 2,684
012-Contingency Reserve Fund 5,396,393 5,400,393 5,410,639 14,246.75 14,247
013-Mulitmodal Transportation FD 55,995 56,037 56,142 146.75 147
014-Historic Preservation Gift Fund 1,065 1,066 1,068 2.80 3
016-Building Maintenance 323,719 359,902 316,190 (7,528.87) (7,529)
Total General Fund 15,310,214$ 12,605,628$ 12,589,162$ (2,721,052)$ (2,721,052)$
GENERAL
FUND
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$15.31
$12.61 $12.59
-
2
4
6
8
10
12
14
16
18
Dec 2014 Feb 2015 March 2015
Mi
l
l
i
o
n
s
General Fund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2015 are preliminary, these will be updated
after the completion of the 2014 Financial Statements.
Packet Page 189 of 239
34
GOVERNMENTAL FUNDS OVERVIEW
12/31/2014 2/28/2015 3/31/2015 Q1 YTD
General Fund 15,310,214$ 12,605,628$ 12,589,162$ (2,721,052)$ (2,721,052)$
Special Revenue 6,955,529 7,581,562 7,735,292 779,763 779,763
Debt Service 86,411 96,075 96,075 9,664 9,664
Total Governmental Funds 22,352,154$ 20,283,265$ 20,420,529$ (1,931,625)$ (1,931,625)$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$15.31
$12.61 $12.59
$6.96
$7.58 $7.74
$0.09 $0.10 $0.10 -
2
4
6
8
10
12
14
16
Dec 2014 Feb 2015 March 2015
Mi
l
l
i
o
n
s
General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group
$22.35
$20.28 $20.42
-
6
12
18
24
Dec 2014 Feb 2015 March 2015
Mi
l
l
i
o
n
s
Governmental Fund
Balances - Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2015 are preliminary, these will be updated
after the completion of the 2014 Financial Statements.
Packet Page 190 of 239
35
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2014 2/28/2015 3/31/2015 Q1 YTD
104 - Drug Enforcement Fund 62,837$ 73,388$ 73,132$ 10,294$ 10,294$
111 - Street Fund 373,951 300,193 290,404 (83,546) (83,546)
112 - Combined Street Const/Improve 571,386 913,417 985,009 413,623 413,623
117 - Municipal Arts Acquis. Fund 440,387 438,491 437,280 (3,107) (3,107)
118 - Memorial Street Tree 17,763 17,776 17,810 47 47
120 - Hotel/Motel Tax Revenue Fund 131,900 141,885 144,382 12,483 12,483
121 - Employee Parking Permit Fund 64,305 70,505 71,439 7,135 7,135
122 - Youth Scholarship Fund 14,445 14,326 13,711 (733) (733)
123 - Tourism Promotional Fund/Arts 76,931 78,929 80,660 3,728 3,728
125 - Real Estate Tax 2 1,537,317 1,640,759 1,716,466 179,149 179,149
126 - Real Estate Excise Tax 1 1,173,169 1,315,836 1,402,147 228,977 228,977
127 - Gifts Catalog Fund 247,795 271,225 274,515 26,720 26,720
129 - Special Projects Fund 46,454 46,482 46,554 100 100
130 - Cemetery Maintenance/Improvement 106,535 121,287 114,618 8,083 8,083
132 - Parks Construction Fund 1,006,412 1,016,877 943,628 (62,784) (62,784)
136 - Parks Trust Fund 150,924 151,035 151,319 396 396
137 - Cemetery Maintenance Trust Fund 859,799 865,053 867,192 7,393 7,393
138 - Sister City Commission 1,428 1,430 1,433 4 4
139 - Transportation Benefit District 25,435 25,435 25,435 - -
140 - Business Improvement Disrict 46,357 77,233 78,158 31,801 31,801
Total Special Revenue 6,955,529$ 7,581,562$ 7,735,292$ 779,763$ 779,763$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$6.96
$7.58 $7.74
-
1
2
3
4
5
6
7
8
Dec 2014 Feb 2015 March 2015
Mi
l
l
i
o
n
s
Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2015 are preliminary, these will be updated
after the completion of the 2014 Financial Statements.
Packet Page 191 of 239
36
ENTERPRISE FUNDS OVERVIEW
12/31/2014 2/28/2015 3/31/2015 Q1 YTD
421 - Water Utility Fund 13,744,594$ 13,869,373$ 14,064,807$ 320,213$ 320,213$
422 - Storm Utility Fund 8,316,723 8,862,556 9,080,015 763,292 763,292
423 - Sewer/WWTP Utility Fund 42,284,631 42,338,445 42,411,801 127,171 127,171
424 - Bond Reserve Fund 787,226 787,173 787,173 (52) (52)
411 - Combined Utility Operation - 45,348 83,625 83,625 83,625
Total Enterprise Funds 65,133,173$ 65,902,895$ 66,427,422$ 1,294,248$ 1,294,248$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$83,625
$14,064,807
$9,080,015
$42,411,801
$787,173
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
Combined Utility Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve
Enterprise Fund Balances as of March 31, 2015
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2015 are preliminary, these will be updated
after the completion of the 2014 Financial Statements.
Packet Page 192 of 239
37
SUMMARY OVERVIEW
12/31/2014 2/28/2015 3/31/2015 Q1 YTD
Governmental Funds 22,352,154$ 20,283,265$ 20,420,529$ (1,931,625)$ (1,931,625)$
Enterprise Funds 65,133,173 65,902,895 66,427,422 1,294,248 1,294,248
Internal Services Fund 7,411,496 7,558,605 7,591,683 180,187 180,187
Agency Funds 188,777 177,098 173,853 (14,924) (14,924)
Total City-wide Total 95,085,600$ 93,921,863$ 94,613,486$ (472,114)$ (472,114)$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$173,853
$7,591,683
$76,568
$19,561
$78,158
$25,435
$1,433
$867,192
$151,319
$943,628
$114,618
$46,554
$274,515
$1,402,147
$1,716,466
$80,660
$13,711
$71,439
$144,382
$17,810
$437,280
$985,009
$290,404
$73,132
$12,589,162
$1 $20,000,000
Firemen's Pension Fund
Equipment Rental Fund
2012 LTGO Debt Service Fund $(54)
L.I.D. Guaranty Fund
L.I.D. Fund Control
Business Improvement District
Transportation Benefit District
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Parks Construction Fund
Cemetery Maintenance/Improvement
Special Projects Fund
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Permit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve Fund
Street Fund
Drug Enforcement Fund
General Fund
Governmental Fund Balances as of March 31, 2015
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2015 are preliminary, these will be updated
after the completion of the 2014 Financial Statements.
Packet Page 193 of 239
38
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2014 2/28/2015 3/31/2015 Q1 YTD
511 - Equipment Rental Fund 7,411,496$ 7,558,605$ 7,591,683$ 180,187$ 180,187$
Total Internal Service Funds 7,411,496$ 7,558,605$ 7,591,683$ 180,187$ 180,187$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$7.41 $7.56 $7.59
-
2
4
6
8
Dec 2014 Feb 2015 March 2015
Mi
l
l
i
o
n
s
511 - Equipment Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2015 are preliminary, these will be updated
after the completion of the 2014 Financial Statements.
Packet Page 194 of 239
AM-7761 13.
City Council Meeting
Meeting Date:06/02/2015
Time:15 Minutes
Submitted By:Carrie Hite
Department:Human Resources
Type: Action
Information
Subject Title
Public Defender Services update and contract amendment
Recommendation
Council approve amendments to the Feldman and Lee contract for Public Defense Services for 2015.
Council be made aware that staff will be initiating an RFP process for Public Defense Services for 2016
and beyond.
Previous Council Action
Council authorized the Mayor to enter into a contract extension with Feldman and Lee, P.S. on March 18,
2014.
In December 2014, Council authorized Mayor to sign new contract with Feldman and Lee, P.S. for 2015
for public defense services.
Council adopted a budget amendment for 2014 in the amount of $66,000 to cover the contract amount
that was amended by Council on April 1, 2014 for public defense services.
Council allocated $240,000 to the 2015 budget for the Public Defender.
Council allocated $25,000 to the 2015 budget for a Public Defense contract supervisor.
Council gave direction to staff to secure the services of Eileen Farley to review our public defense
services and make recommendations.
Narrative
Background:
On January 1, 2015, the misdemeanor caseload limits for public defense attorneys adopted by the
Washington State Supreme Court in the new Standards for Indigent Defense take effect. The court had in
2013 delayed the implementation of the caseload limits until that date, to provide time for the Washington
State Office of Public Defense (OPD) to conduct a statewide attorney time study and to develop a model
misdemeanor case weighting policy that is consistent with the indigent defense standards adopted by the
court. Washington State Supreme Court Order No. 25700-A-1016, 04/08/2013. In compliance with the
state Supreme Court’s order, the OPD conducted the time study and has developed a Model Misdemeanor
Packet Page 195 of 239
Case Weighting Policy.
Under the caseload limits in Standard 3.4, full-time public defenders should not have caseloads exceeding
300 or 400 misdemeanor cases per year, depending on whether the jurisdiction has developed a
“numerical case weighting” system, described in Standard 3.6. In jurisdictions adopting a numerical case
weighting system, the caseload limit is 300 cases.
Recent Court Ruling
In addition to these new standards, a federal district court judge ruled on December 4th, 2013 that the
public defense systems provided by the cities of Burlington and Mount Vernon violated the U.S.
Constitution’s Sixth Amendment guarantee of effective assistance of legal counsel to indigent persons
charged with crimes.
The court found that the provision of public defense services prior to 2012 by the two cities “was marked
by an almost complete absence of opportunities for the accused to confer with appointed counsel in a
confidential setting,” with most interactions between counsel and their indigent clients occurring in the
courtroom. The court determined that the appointment of counsel was, for the most part, little more than
a formality, a stepping stone on the way to a case closure or plea bargain having almost nothing to do
with the individual indigent defendant.
The court deemed this situation to be “the natural, foreseeable, and expected result of the caseloads the
attorneys handled.”
The cities contracted with a different law firm in April 2012 and the per attorney caseload was reduced,
but not to the court’s satisfaction. The court determined that the new public defense firm “continues to
handle caseloads far in excess of the per attorney limits set forth in the [Washington] Supreme Court’s
guidelines.” Ultimately, Judge Lasnik concluded:
The public defense system in Mount Vernon and Burlington has systemic flaws that deprive indigent
criminal defendants of their Sixth Amendment right to the assistance of counsel. Although counsel are
appointed in a timely manner, the sheer number of cases has compelled the public defenders to adopt case
management practices that result in most defendants going to court for the first time – and sometimes
accepting a plea bargain – never having had the opportunity to meet with their attorneys in a confidential
setting.
The court’s remedy was to issue a “continuing injunction” against the cities that, among other things,
required the cities to hire a “Public Defense Supervisor” to supervise and evaluate the cities’ provision of
public defense services and to ensure that indigent clients are provided certain specific services and
receive adequate representation. The court did not impose numerical caseload limits.
While cognizant of the cities’ “interests in controlling the manner in which they perform their core
functions, including the provision of services and the allocation of scarce resources,” Judge Lasnik noted
that they were nevertheless obligated to comply with the dictates of the Sixth Amendment.
Other cities in the state that operate municipal courts – and the states’ counties – will, of course, need to
take heed of this court decision. Most of the cities ( and counties) have either hired Public Defense
supervisors, or are in the process of having this discussion.
Update:
Packet Page 196 of 239
Based on Council direction in 2014, the City retained the services of Eileen Farley, the attorney that
worked with Burlington and Mt. Vernon to come into compliance. Ms. Farley reviewed the city’s public
defense contract, services with Feldman and Lee, and made recommendations for contract amendments in
order to comply with this new ruling. Please see attached report.
In addition, Ms. Farley drafted an RFP for the City’s use in facilitating a competitive bid process to secure
public defense services for 2016 and beyond. Staff will be issuing this RFP in June, and will bring a
recommendation forward to Council by September, 2015.
In addition, staff will be working on securing a contract staff person to provide oversight of the City’s
public defense services to ensure compliance. Council authorized funds in the 2015 budget to accomplish
this.
Attachments
Farely report
Feldman and Lee contract amendment
Draft RFQ
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 05/27/2015 10:06 AM
Mayor Dave Earling 05/27/2015 10:23 AM
Finalize for Agenda Scott Passey 05/28/2015 11:08 AM
Form Started By: Carrie Hite Started On: 05/26/2015 02:02 PM
Final Approval Date: 05/28/2015
Packet Page 197 of 239
NORTHWEST ADVOCATES FOR JUSTICE
4616 25 TH AVE NORTHEAST, SUITE 164
SEATTLE, WA 98105
March 19, 2015
Ms. Carrie Hite
Human Resources Reporting Director
Ms. Mary Ann Hardie
Human Resources Manager
City of Edmonds
700 Main Street
Edmonds, WA 98020
Re: City of Edmonds Public Defense
Dear Ms. Hite and Ms. Hardie:
This letter summarizes my work, pursuant to the terms of my Professional Services
Agreement with the City, to: 1-assist the City in development of a Request for Qualifications
(RFQ) for a Public Defender, 2-assist in the development and implementation of the process
used to evaluate the RFQ responses and 3-to advise on issues related to the Public Defense
Contract.
The recommendations in this letter are based upon information I obtained after meeting
with Edmonds Municipal Court Judge Linda Coburn, members of Feldman and Lee, the law firm
now providing public defense services for the City and with each of you as well as a review of
the City’s current Contract for Public Defense and various reports generated by Feldman and
Lee. The latter were provided to me by Chris Davenport, the Feldman and Lee paralegal
responsible for them.
1-Request for Qualifications. The City provided me with a public defense RFQ it had
drafted and a copy of the questionnaire used by the City as part of its recent judicial selection
process. I have revised the RFQ and added a section describing the data and reports the City will
require its public defenders to provide. Attached with this letter is an RFQ revised from the
earlier version I sent to Ms. Hardie to correct typos and some awkward sentences.
I recommend that the RFQ be publicized to the Snohomish and King County bar
associations and the Washington State Bar Association Criminal Law section, the Washington
Defender Association, the Washington Association of Criminal Defense Lawyers listservs and
provided to the Career Services office at the University of Washington and Seattle University
Schools of Law. Please let me know if you would like me to assist in identifying the appropriate
person to contact for each of these organizations.
Packet Page 198 of 239
NORTHWEST ADVOCATES FOR JUSTICE
4616 25 TH AVE NORTHEAST, SUITE 164
SEATTLE, WA 98105
I have revised the application form to require applicants, among other things, to provide
the City a release allowing the Washington State Bar Association to give the City information
about discipline and complaints; to disclose if they have ever been found ineffective by a court or
administrative body before which they appeared; and to list the Continuing Legal Education
seminars (CLE’s) the applicant attended in the past several years. The application is revised
from an earlier version I sent Ms. Hardie to make the format more readable. (Attachment 1
Revised RFQ and Revised Application.)
2-Process for evaluating responses to the RFQ. After discussion the City has decided that
the best time to issue the RFQ is June 2015. It is my recommendation the application period
extend for six to eight weeks. The Responses should be reviewed by a panel that includes the
Mayor or a representative designated by the Mayor, at least one if not more active or retired
attorneys with public defense experience and possibly a retired judge. A representative of a
social services agency that works with public defense clients and a representative from the jail in
which most City defendants are held when they are in custody are other possible panel members.
At least three prospective applicants should be interviewed. References and other persons with
information about the professional qualifications should be contacted. During the interview
applicants should be asked, among other things, to describe the representation they would
provide defendants in certain hypothetical situations, to provide examples of how and when they
have been able to work with individuals from diverse backgrounds and to discuss their
knowledge of mental illness, social service resources for individuals needing chemical
dependency treatment and their approach to the Legal Financial Obligations (LFO’s).
3-Issues related to the Public Defense Contract. I have reviewed the City’s 2014
April-December Public Defense Contract and the 2015 January-December Contract Extension. I
have also had an extensive discussion with Mr. Davenport, the Feldman and Lee paralegal who
works with the firm’s case management system about the reports the firm is developing.
The City does not have, nor do I, information sufficient to make an informed decision
about the quality of legal services its public defenders provide and whether they are representing
indigent clients vigorously and effectively. This is not a comment on the representation provided
by Feldman and Lee. The City does not require Feldman and Lee to provide that information.
Attached to this letter is a list of the specific contract sections I recommend the City
clarify in negotiations for the 2016 Public Defense Contract. Among other issues there seem to
be efforts to exclude certain work from the “case counting” adopted by the Washington Supreme
Court; a lack of clarity regarding the scope of legal services to be provided under the Contract
particularly as it relates to a client’s first appearance/arraignment; and an inadequate reporting
requirement.
The minimal reporting called for by the Contract will not give the City information it
needs to verify that the legal services provided meet the 2012 Standards for Indigent Defense
Services and Certification Compliance adopted by the Supreme Court, the 2007 Standards for
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NORTHWEST ADVOCATES FOR JUSTICE
4616 25 TH AVE NORTHEAST, SUITE 164
SEATTLE, WA 98105
Indigent Defense Services adopted by the Washington State Bar Association Board of Governors
and the 2011 Performance Guidelines for Criminal Defense Representation approved by the
Board of Governors. (The Standards adopted by the Supreme Court are mandatory for lawyers.
The Standards adopted and approved by the Board of Governors are akin to “best practices”.)
In addition to reviewing the Contract for Public Defense in light of the Standards and
Performance Guidelines I recommend the City evaluate its Contract in light of Judge Robert
Lasnik’s decision in Wilbur v Mount Vernon No. C11-1100RSL (W.Dist.Wa.). Judge Lasnik
declined to set a specific limit for public defender caseloads and focused on measures relating to
the quality of public defense, including but not limited to: whether public defenders were
required to maintain contemporaneous records of their work, the number and result of
substantive motions filed, the number of jury and bench trials, use of investigators, expert
witnesses and interpreters and disposition of cases.
Below is a general grouping of my recommendations about the Contract. Attached to this
letter is a more detailed discussion of these points referenced to specific terms in the current
Contract. (Attachment 2 Discussion of Contract Terms)
a. Data to Be Provided
I recommend at minimum that the City require its public defenders to provide the
City with quarterly reports of the number of cases assigned to each attorney and the
charges in each case. In addition, the City should require the public defenders to
report, when a case is closed, how many hours attorneys and staff spent on the case
(these should be reported separately, not lumped together), how many hours of
supervision time has been spent on a case, the disposition, whether the case was
resolved by a plea, jury trial or bench trial and whether an appeal has been filed.
b. Contract Terms to be Included
The City should include in its Contract a requirement that public defenders document
information related to practice standards and which, scrubbed of client identifiers, can
be reported to the City at regular intervals during the contract period. Such items
would include requirements that: attorneys and staff make contemporaneous notes of
their work on a client’s case, document when the first client meeting took place and
if, during the meeting the client was advised of the right to a jury trial, a speedy trial,
the elements of the charge, the burden of proof, the right to present evidence; and
document when discovery was reviewed with a client, when possible witnesses and
investigation, the terms of a plea offer and consequences of a disposition were
discussed. In addition and again scrubbed of client identifiers the Contract should
require reports showing the frequency investigators, expert witnesses, interpreters are
used and the number of times the public defender has requested advice on
immigration consequences. Finally, the Contract should require the public defense
provider to state how much of an attorneys time is allocated to public defense work if
he or she represents clients on matters other than public defense cases in Edmonds
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NORTHWEST ADVOCATES FOR JUSTICE
4616 25 TH AVE NORTHEAST, SUITE 164
SEATTLE, WA 98105
Municipal Court.
c. Complaint Process
The Contract now provides that “Any unresolved complaints…shall be directed to the
Mayor or designee.” The City should work with the court to make defendants aware
of the complaint process, perhaps by providing a “Comment” form in the court that is
directed to the Mayor.
d. Responsibility for Client Files
The City should discuss with its public defense provider who is responsible for
maintaining client files and where they are stored. I have sent the firm a copy of the
Washington State Bar Association publication discussing best practices for file
retention. It recommends client files in criminal cases should be maintained for seven
years, presumably beginning after the end of any probationary period. (Attachment 3
Best Practices for File Retention Washington State Bar Association 2010) Other
public defenders believe client files should never be destroyed. The City is the entity
responsible for providing a constitutionally sufficient public defense system, which
includes maintaining client records, and the Contract should discuss how and where
those client files will be maintained.
e. Scope of Work
The Contract now defines the expected scope of work as providing representation to
all defendants appointed to the public defense firm. The Contract does not include
the number of cases in which the public defense firm can expect to provide
representation or a mechanism for addressing dramatic increases in filings. Read
literally, under the contract Feldman and Lee would be required to provide
representation to 100 or 100,000 clients for exactly the same price. The Contract
should include a more specific description of the amount of work and number of
clients the parties expect the public defense firm to provide representation.
I have appreciated the opportunity to meet with you, Judge Coburn and the Feldman and
Lee firm. Please let me know if you have any questions about anything in this letter.
Very truly yours,
Eileen Farley
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CITY OF EDMONDS CONTRACT NO. ____
JUNE 1, 2015 – DECEMBER 31, 2015
AGREEMENT FOR INDIGENT DEFENSE SERVICES
This Agreement is entered into between the City of Edmonds, a Washington municipal corporation,
(“City”) and Feldman & Lee, P.S., a Washington professional services corporation, (“Contractor”).
I. DEFINITIONS
A. Attorney. Attorneys shall mean attorneys working for the law firm of Feldman & Lee, P.S., and
where appropriate, shall include Rule 9 interns.
B. Case. A Case shall mean the filing of a document with the court naming a person as defendant or
respondent, to which an Attorney is appointed in order to provide representation. In courts of limited
jurisdiction multiple citations from the same incident can be counted as one case.
CB. Contractor. Contractor shall mean the law firm of Feldman & Lee, P.S., and shall mean each
attorney working for the Contractor.
DC. Defendant. Defendant shall mean a person charged with a misdemeanor or gross misdemeanor
offense that is filed by the City into the Edmonds Municipal Court, and for whom the Contractor
must provide services pursuant to Section III of this Agreement.
ED. Full Time Attorney Equivalent Position. Full-time attorney equivalent position shall mean 40
hours of attorney services per week provided pursuant to this Agreement.
II. DURATION OF AGREEMENT
This Agreement shall terminate on December 31, 20154, unless extended or terminated earlier in a
manner permitted by this Agreement.
III. SCOPE OF WORK AND DUTIES OF CONTRACTOR
A. Criminal Defense Representation – To Whom Provided. Except in cases in which a conflict of
interest exists, Contractor shall provide criminal defense representation to the following:
1. All Defendants for which the Contractor has been appointed by the Edmonds Municipal Court or
City as attorney of record pursuant to the Court’s or City’s determination of indigence of the
defendant.
2. All suspects who are permitted access to a public defender while detained pursuant to an
investigation for any gross or simple misdemeanor being investigated by the City of Edmonds
Police Department, including, but not limited to: the offenses of driving under the influence
(RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503) or physical
control of a vehicle under the influence (RCW 46.61.504) for the purposes of consulting with the
Contractor prior to deciding whether to provide a sample of breath or blood.
3. All persons who are not represented by private counsel and who appear for arraignment in the
Edmonds Municipal Court shall be entitled to an explanation of the rights, information regarding
maximum and minimum penalties if convicted and information regarding the process and
handling of the matter by the Edmonds Municipal Court. Nothing in this contact shall be
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construed as arising to the level of being this person’s attorney for purposes of case counting
requirements as promulgated by the Washington State Supreme Court now or in the future.
4. All Defendants who, while in the custody of the Snohomish County Jail or City of Lynnwood Jail
who are not represented by private or conflict counsel, who appear in court on charges filed by
the City of Edmonds, shall be entitled to the same level of contact as described above in section 3.
B. Provisional and Temporary Appointments. Contractor shall be available to provide limited
representation on behalf of otherwise unrepresented Defendants at arraignments and during in-
custody hearings despite said Defendant not being appointed pursuant to a determination of
indigence. The Contractor shall deduct from his caseload standards, one case for each four hours of
time spent in preparing and appearing at any such hearings.
In the event such a Defendant wishes to enter a plea of guilty, the Contractor shall request that the
court accept the plea only after the defendant waives the right to an attorney in manner acceptable to
the court. If Contractor is appointed to a case pursuant to determination of indigence at an
arraignment or in-custody hearing, Contractor should not recommend a Defendant plead guilty
without first having reviewed discovery from the prosecuting attorney and adequately discussed the
case in private with the Defendant and any witnesses the Contractor deems necessary to make such
recommendation.
C. Representation Provided to Defendants Investigated for Gross Misdemeanor or Misdemeanor
Crimes.
Current contractor shall be available 24 hours per day, seven days per week, by telephone for the
purposes of providing representation to otherwise unrepresented suspects or Defendants who are in
custody and under investigation for any gross or simple misdemeanor being investigated by the City
of Edmonds Police Department, including, but not limited to: driving under the influence (RCW
46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503), physical control of a
vehicle under the influence (RCW 46.61.504) or any other misdemeanor or gross misdemeanor.
Contractor shall provide the Edmonds Police Department with telephone numbers of its attorneys that
provide direct access to the attorneys, and shall keep such telephone numbers up to date. Contractor
may designate times in which specific attorneys may be reached, and shall provide the numbers of
alternate attorneys if the designated attorney cannot be reached.
D. Duration of Representation of Defendant. In cases in which the Contractor is appointed as attorney
of record, and unless Contractor is permitted by the court to withdraw at an earlier time, Contractor
shall represent the defendant at all stages of the criminal process, from the time of appointment as
attorney of record through the appeals process (provided that funding for appeals beyond superior
court shall be pursuant to the terms of Title 15 of the Rules of Appellate Procedure), as well as during
any period in which the court retains jurisdiction over the terms and conditions of any sentence or
deferral.
E. Anticipated Caseload. The parties anticipate that 600-650 cases will be assigned to Contractor
annually.
IV. APPEARANCE AT HEARINGS
Contractor shall appear at all hearings scheduled by the Edmonds Municipal Court in which it
represents Defendants, as well as all arraignment calendars and all in-custody calendars. Contractor
shall provide a sufficient number of attorneys at the various court calendars to ensure that Defendants
have a sufficient amount of time to consult with the Contractor’s attorneys prior to each defendant’s
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case being heard, and to ensure that the court calendars are not delayed due to insufficient staffing of
Contractor’s attorneys at the calendars.
V. REPRESENTATION OF DEFENDANTS WHILE ON THE RECORD
Contractor shall be with and actively representing an appointed Defendant at all times while the
appointed Defendant’s case is considered on the court record, and shall adequately inform the
Defendant of the developments in his or her case such that the Defendant proceeds during any court
hearing in a knowing, intelligent, and voluntary manner.
VI. DEFENDANT ACCESS TO CONTRACTOR
A. Contact Prior to Court Hearings. Contractor shall be available to appointed Defendants to ensure
that appointed Defendants are provided with effective assistance of counsel. Defendant access to the
Contractor prior to court hearings is paramount. Contractor shall endeavor to confer with appointed
Defendants about cases prior to court hearings.
B. Toll Free Calls. Appointed Defendants shall be provided access to the Contractor by means of a
toll-free local call made available by the Contractor.
C. Time to Respond. Contractor shall respond to defendant inquiries within a reasonable time to
ensure the effective assistance of counsel, whether such inquiries are received by letter, telephone,
email, or otherwise.
D. Local Office Required. At all times during the term of this Agreement, Contractor shall maintain
an office at its current location or within 5 miles of either the Edmonds Municipal Court or the City
of Edmonds. The office of the Contractor shall accommodate confidential meetings with Defendants,
shall be equipped with telephone, facsimile, and internet services, shall receive adequate cellular
telephone service, and shall be the location at which mail and service of process is received.
E. Availability for and Contact with In-Custody Defendants. Contractor shall evaluate the cases of all
appointed Defendants in the custody of the Snohomish County Jail or City of Lynnwood Jail prior to
the time of the Defendant’s trial, and shall meet with such in-custody Defendants as the Contractor
deems appropriate for providing effective assistance of counsel. At a minimum, Contractor shall
meet with all appointed misdemeanant Defendants who are in-custody within two (2) business days
two court days of the Contractor being notified of its appointment as that defendant’s legal
representative. In addition, Contractor shall schedule no less than two periods of time each week in
which to meet with appointed Defendants who are in the custody of the Snohomish County Jail or
City of Lynnwood Jail. These two periods of time shall be for the purposes of responding to inmate
requests, responding to letters and telephone calls, and preparing for the defense of the jailed
Defendants. These two periods shall be separate in time, not necessarily in days, from court hearings
held at the Snohomish County Jail or City of Lynnwood Jail.
VII. QUALITY OF REPRESENTATION
Contractor shall provide services in a professional and skilled manner consistent with Washington’s
Rules of Professional Conduct, applicable case law, the Constitutions of the United States and
Washington, and the court rules that define the duties of counsel and the rights of defendants.
Contractor shall be familiar with and comply with the New Standards for Indigent Defense as
adopted by the Washington State Supreme Court on June 15, 2012, and as thereafter amended
(hereafter “the Indigent Defense Standards”). At all times during the representation of a defendant,
the Contractor’s primary responsibility shall be to protect the interests of the defendant.
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VIII. QUALIFICATIONS OF CONTRACTOR ATTORNEYS - TRAINING
A. Qualifications. All attorneys employed by Contractor for the purposes of providing the services
called for in this Agreementcontract shall, at a minimum, satisfy the minimum qualifications to
practice law as established by the Washington Supreme Court; be familiar with and follow the
statutes, court rules, case law and constitutional law applicable to misdemeanor criminal defense
work in the state of Washington; be familiar with and abide by Washington’s Rules of Professional
Conduct; be familiar with and abide by the Indigent Defense Standards; be familiar with the
consequences to each particular defendant of any conviction or adjudication including but not limited
to jail time, financial penalties, restitution, mental health or drug and alcohol treatment obligations,
license suspensions, and immigration or civil commitment implications; be familiar with mental
health and substance abuse issues applicable to each defendant; be able to recognize the need for
expert services including but not limited to investigators; and be able to satisfy the terms and
conditions of this Agreement.
B. Training. For each attorney of the Contractor providing services under this Agreement, a
minimum of seven hours of reportable continuing legal education credits per year shall be in the areas
of criminal defense law, criminal process, trial advocacy, legal writing, appellate work, law practice
management, or any other subject that, in the opinion of the Contractor, is applicable to providing
criminal defense services. If Contractor employs more than seven (7) attorneys, Contractor shall
conduct in house training pursuant to the Indigent Defense Standards.
IX. USE OF RULE 9 INTERNS
A. Workload of Rule 9 Interns. Contractor may employ interns qualified under Admission to Practice
Rule 9 who perform work pursuant to this Agreement. Rule 9 interns shall remain under the
supervision of the Contractor, and an attorney for Contractor shall remain responsible for the cases
for which the Rule 9 provides services. Any applicable case load limits for Rule 9 iInterns shall be
one quarter (1/4) of the case load limit of an Attorney working the same number of hours.
B. Qualifications of Rule 9 Interns. Rule 9 interns shall be required to abide by Sections VII and VIII
except that Rule 9 interns shall not be required to complete the training requirements of Section VIII,
and in place of the requirement to satisfy the minimum qualifications to practice law as established
by the Washington Supreme Court, the Rule 9 intern must comply with the provisions of APR 9.
Rule 9 interns shall be closely monitored by the more senior attorneys of the Contractor.
X. DISCOVERY TO BE PROVIDED
The City’s Prosecuting Attorney’s Office shall provide Contractor one (1) copy of all discoverable
material concerning each assigned case pursuant to the rules of discovery and without charge as soon
as possible after appointment. For those individuals who are held in custody, discovery shall be
provided within one (1) business day.
XI. NUMBER OF ATTORNEYS EMPLOYED
Contractor shall employ a sufficient number of Attorneys to comply with caseload limits.
XII. CASELOAD LIMITS PER FULLTIME EQUIVALENT POSITION
A. Caseload Limits in General. Contractor shall maintain a caseload such that it can provide each and
every Defendant effective assistance of counsel as required by this Agreement. Subject to the
remaining subsections of this section, a fulltime equivalent attorney position should be appointed to
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no more than 400 unweighted cases per year; provided, that a fulltime equivalent attorney position
may be appointed to more than 400 unweighted cases per year if the managing partner(s) of the
Contractor determine that the Contractor will meet the terms of this Agreement and the Indigent
Defense Standards. Under no circumstances may a fulltime equivalent attorney position be appointed
to more than 500 cases per year.
B. Factors In Determining Permitted Caseload. In order to determine whether an Attorney can be
appointed to more or less than 400 unweighted cases per year, the Contractor shall consider the
following:
1. The experience of the attorneys who perform the work called for in this Agreement.
2. The number of cases fulltime equivalent attorney positions are currently handling that are not in
pre-trial status and not on appeal.
3. The complexity of the cases.
4. The services the Contractor provides to other municipalities or private clients.
5. The number of hours the Attorney works on average more or less than 40 hours per week.
6. Efficiencies created by client meetings and court appearances taking place adjacent to one another
in the same location that would not occur if the Attorney were representing a fewer number of
individuals in a larger number of jurisdictions.
C. Case Defined. For the purposes of this section, the term “case” shall mean a group of criminal
charges related to a single incident filed against a Defendant to which an Attorney is appointed
pursuant to a finding of indigence.
D. Caseload Limit Reduction. Each Attorney’s caseload limit shall be reduced by the approximate
percentage of time the Attorney spends representing private clients or defendants that have not been
formally appointed pursuant to a finding of indigence.
E. Alternative Caseload limits and Case Weighting. In the event the City or Contractor determine
that it is necessary or advisable to use a caseload limit that differs from the case load limits specified
in this section, either party may propose to the other an alternative standard for caseload limits so
long as such standard is fully consistent with the Indigent Defense Standards. If the parties agree the
proposed alternative standard is fully consistent with the Indigent Defense Standards and such
alternative standards do not create an undue administrative burden on either party, the alternative
standard shall be formally approved by the Contractor and the City’s Mayor and incorporated within
this Agreement.
F. Post-Sentence Representation. All post-sentencing hearings will be counted as part of
Contractor’s our continuing representation of the dDefendants as set forth in Section III, above. All
new clients appointed to usContractor at post sentencing-review hearings will be counted as aone
case.
XIII. COMPLIANCE WITH INDIGENT DEFENSE STANDARDS
A. Caseload Monitoring. Contractor shall continually monitor the caseload and performance of
Contractor as a whole and each attorney providing services pursuant to this Agreement. Contractor
shall provide projections at least three months in advance regarding the caseload limits based upon
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the number of attorneys employed by Contractor and trends in case filings.
B. Caseload Level Shifting. In the event an attorney is handling a caseload such that the attorney is
unable to provide effective assistance of counsel to each and every defendant or is otherwise on track
to exceed his/her caseload limit, Contractor shall reduce the caseload of that attorney, and shift the
reduced portion of the caseload to another Attorney employed by the Contractor.
C. Certification of Compliance. Each Attorney shall be in compliance with and shall certify
compliance with the Indigent Defense Standards to the Snohomish County South District Court and
the Edmonds Municipal Court on a quarterly basis or more frequently as required by the Indigent
Defense Standards and in the form required by the Indigent Defense Standards.
XIV. EXPERTS AND INVESTIGATORS
Contractor may retain experts and investigators of the Contractor’s choosing as deemed necessary to
the effective defense of the defendant, and may apply to the court for such services pursuant to
applicable court rules. The fees for expert witnesses shall be included in the costs that the City pays
Contractor except as ordered by the Court pursuant to CrRLJ 3.1(f).
The Contractor shall retain an investigator of its choosing as deemed necessary for the effective
defense of the defendant, this cost shall be part of the flat fee set forth in this agreement.
XV. COSTS OF TRANSCRIPTION
The City agrees to reimburse the Contractor for all reasonable costs associated with obtaining and
transcribing trial court records for appeal purposes if such costs have not been waived.
XVI. CONFLICTS OF INTEREST
Contractor shall maintain a database of client information sufficient for the Contractor to determine
the existence of any conflicts of interest. In the event representation of a defendant would constitute
a conflict of interest, Contractor shall take such action as is appropriate pursuant to the Rules of
Professional Conduct. In the event the Contractor is disqualified or excused as counsel of record due
to a conflict of interest, Contractor shall not be required to pay any compensation to another attorney
assigned to represent the defendant.
XVII. INTERNAL PERFORMANCE MONITORING AND ATTORNEY SUPERVISION
Contractor shall establish a program for managing the performance of attorneys who provide the
services called for in this Agreement. The performance monitoring program shall have the purpose
of ensuring that each defendant receives effective assistance of counsel, and the terms and conditions
of this Agreement are met. Contractor shall provide the City with a blank copy of the performance
evaluation form used and report to the City on an annual basis whether it has conducted annual
evaluations of attorneys who provide services under this Agreement.
XVIII. REMOVAL OF ATTORNEY
A. Removal by Contractor. In the event Contractor determines, through its internal performance
monitoring and attorney supervision program that an Attorney or Rule 9 intern working for
Contractor fails to comply with the terms of this Agreement, then Contractor shall immediately take
action to prevent that Attorney or Rule 9 intern from providing the services called for in this
Agreement.
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B. Recommendation of Removal by City. In the event the City determines that an attorney working
for the Contractor has breached this Agreement, the City may, at its sole discretion and as an
alternative to termination of this Agreement, require Contractor to take action to prevent that attorney
from providing the services called for in this Agreement or otherwise cure the breach.
XIX. CITY CONTRACT ADMINISTRATOR – CONTRACT OVERSIGHT
This Agreement shall be managed and monitored by the City’s Mayor or by such other agent of the
City as determined by the Mayor. All reports or certifications required by this Agreement shall be
delivered to the Mayor or his/her designee. at the address set forth in Section XXXIII below. The
City shall specify the person to whom reports shall be delivered if other than the Mayor. To assist the
Mayor or his/her designee in managing and monitoring this Agreement, Contractor shall, in addition
to providing the reports set forth in Section XX below, report to the Mayor or his/her designee any
disciplinary action by the Washington State Bar Association against an attorney providing services
under this Agreement, and any finding by a court that any such attorney has provided ineffective
assistance of counsel.
XX. REPORTS OF CONTRACTOR
Contractor shall maintain a case reporting and case management information system, and shall
submit reports to the City as follows:
A. Reports shall be submitted on a no less than a quarterly basis and shall be a condition of payment
pursuant to Section XXVII.
B. Reports shall contain the following information:
1. The names of defendants to which Contractor was appointed during the reporting period, the
charges, and the associated case numbers;,
2. The date of appointment;,
3. The case weight assigned to the case if a case weighting system has been approved and
implemented;,
4. The number of appellate level cases pending;, and
5. Copies of the most recent Indigent Defense Standards Certifications filed with the Court by each
Attorney providing services under this Agreement;.
6. Information on Contractor’s caseload distribution;
7. Information on Contractor’s case supervision;
8. The number of pending trials and the type(s) of charges to be addressed in each;
9. The number of substantive motions undertaken;
10. The number of hours spent by each attorney on each of their cases;
11. Information on the use of investigators;
12. Information on consultations with the Immigration and Naturalization Service; and
13. Information on the disposition of concluded cases.
C. Contractor shall not be required to compromise any attorney-client privilege when providing these
reports.
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XXI. COMPLAINTS AND CORRECTIVE ACTION
A. Complaints Directed to Mayor or Designee. Any unresolved complaints regarding Contractor or
an attorney or Rule 9 intern providing services pursuant to this Agreement, whether received by the
City, the Contractor, or the Court, shall be directed to the Mayor or designee.
B. Investigation. In the event a complaint is received by or directed to the Mayor or designee and is
not timely resolved by the Contractor to the satisfaction of the complainant, the City will investigate
the complaint by reviewing the complaint, discussing the matter with the complaining party,
discussing the matter with the Contractor, and determining whether a violation of this Agreement has
occurred. The Mayor or designee may consult with legal counsel or another expert as deemed
necessary in order to resolve the complaint. In addition, the City may consult with the Washington
State Bar Association when appropriate.
C. Corrective Action Plan or Termination. In the event the Mayor or designee determines that a
violation has occurred, he or she may develop a corrective action plan or terminate this Agreement in
the event it is determined that termination is appropriate. Contractor shall cooperate in any
investigation of a complaint, and any corrective action plan developed by the Mayor or designee.
XXII. TERMINATION
A. For Cause. The City or the Contractor may terminate this Agreement immediately in the event the
other party breaches the Agreement and such breach is not corrected to the reasonable satisfaction of
the injured party in a timely manner after notice of breach has been provided to the other party. Each
and every term of this Agreement is material. The failure of any party to comply with any term of
this Agreement shall constitute a breach of this Agreement.
B. For Reasons Beyond Control of Parties. Either party may terminate this Agreement without
recourse by the other where performance is rendered impossible or impracticable for reasons beyond
such party’s reasonable control such as, but not limited to, acts of nature; war or warlike operations;
civil commotion; riot; labor dispute including strike, walkout, or lockout; sabotage; or superior
governmental regulation or control.
C. Without Cause. Either party may terminate this Agreement at any time without cause upon giving
the non-terminating party not less than one hundred and twenty (120) days prior written notice.
XXIII. CONTINUATION OF REPRESENTATION AFTER TERMINATION
In the event of termination of this Agreement, Contractor shall continue representation of Defendants
to whom Contractor was assigned prior to the termination until such time as another defense attorney
has been appointed to represent such Defendants. Upon reassignment of such Defendants to another
defense attorney, Contractor shall promptly deliver all related client files to such defense attorney.
Except in cases in which the Contractor is unable to provide services in conformance with this
Agreement, Contractor shall not submit to the court a motion to withdraw from representing
defendants to which the Contractor was assigned until such time as new counsel has submitted a
motion to substitute counsel. For each case in which Contractor makes one or more in-court
appearances with a Defendant, not including appearances that consist solely of successful
continuance motions, the City shall pay Contractor a one time payment of one hundred and fifty
dollars for all post termination services provided in the case.
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XXIV. NON-DISCRIMINATION
Contractor shall not discriminate on the basis of sex, race, nationality, sexual orientation, color,
creed, disability, age, religion or any other state or federal protected category in the hiring of
employees or the provision of services pursuant to a contract with the City.
XXV. PROOF OF LIABILITY INSURANCE
Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and
in the amounts described in Exhibit A attached and incorporated by this reference.
XXVI. INDEMNIFICATION
Contractor shall indemnify, defend, and hold the City, its elected officials, officers, and employees
harmless from any and all claims whatsoever related to or arising from the performance of the
Contractor’s obligations pursuant to this Agreement, including but not limited to claims arising out of
the errors and omissions of the Contractor relating to the representation or lack of representation of
clients, and/or by reason of accident, injury, or death caused to any persons or property of any kind
occurring during the performance or lack thereof of the work required by this Agreement, or traveling
to or from any place to perform the work required by this Agreement, except to the extent they are
caused by the sole negligence of the City. The failure of the Contractor to carry insurance in a
quantity sufficient to defend a claim or lawsuit or cover any judgment that results shall not operate to
limit the Contractor’s indemnification or defense of the City. This indemnification section shall
survive the expiration or termination of this Agreement.
XXVII. COMPENSATION
A. Payment for Services. The City shall provide to Contractor for services rendered under this
Agreement the sum of TWENTY THOUSAND DOLLARS ($20,000) per month from JuneApril 1,
20154 through December 31, 20154. This payment shall be full compensation for all services and
material necessary to accomplish the objectives of this Agreement, including but not limited to
administrative costs associated with providing legal representation. These administrative costs
include, but are not limited to: travel, telephones, law library, including electronic legal research;
financial accounting; case management systems; computers and software; office space and supplies;
training; meeting the reporting requirements imposed by this Agreement; and other costs necessarily
incurred in the day-to-day management of this Agreement. Contractor shall bill the City each month
for services rendered herein. In the event this Agreement is terminated pursuant to the provisions set
forth in this Agreement, the Contractor’s compensation shall be prorated based upon the days which
have elapsed between the effective date of the termination and the first day of the month after
termination.
B. Billing. The Contractor shall bill the City, in care of the Mayor or designee, on the first day of the
month, or the first workday thereafter for the monthly installment set forth in subsection A of this
section, and any transcription costs as permitted by this Agreement.
C. Payment. The City shall make payments within thirty (30) days of receipt of Contractor’s bill.
Except as provided elsewhere in this Agreement, the payment set forth in this section shall be
inclusive of administrative costs, support costs, and all costs associated with the conduct of the
Contractor’s business.
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D. Unanticipated Caseloads. In the event the anticipated caseload set forth in Section III.E. above is
exceeded by 10% / 40 cases, the City shall pay Contractors and additional $333/ per case per month.
XXVIII. SUBCONTRACTING PROHIBITED
Except in extraordinary circumstances or as temporarily necessary to avoid violation of the Indigent
Defense Standards, Contractor shall not subcontract with another attorney or law firm to provide the
services required herein. Contractor shall remain directly involved in and responsible for the
representation of all assigned defendants.
XXIX. ASSIGNMENT PROHIBITED
No assignment or transfer of this Agreement or of any interest in this Agreement shall be made by
either of the parties, without prior written consent of the non-assigning party.
XXX. AGREEMENT APPLICABLE TO ALL EMPLOYEES AND VOLUNTEERS
The terms of this Agreement shall apply to all persons who are employed by, or who volunteer for,
the Contractor, including but not limited to attorneys, interns, paralegals, office assistants, secretaries,
and investigators.
XXXI. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR AND NOT
EMPLOYEE
This Agreement calls for the performance of the services of the Contractor as an independent
contractor and Contractor will not be considered an employee of the City for any purpose. Contractor
shall secure at its own expense and be responsible for any and all payment of income tax, social
security, state disability insurance compensation, unemployment compensation, worker’s
compensation, and all other payroll deductions for the Contractor and its officers, agents, and
employees and the costs of all professional or business licenses in connection with the services to be
performed hereunder. Contractor shall be solely responsible for any and all claims or lawsuits filed
against Contractor by personnel employed by the Attorney related to the conditions or terms of
employment by the Contractor, and the Contractor shall defend, indemnify, and hold harmless the
City and its employees and officers from any such claims or lawsuits. Contractor further agrees that
its employees are not considered employees of the City for the purposes of participating in any state
or federal program, including but not limited to the retirement program provided by the Washington
Department of Retirement Services, and in the event that a claim is made to the contrary by any
employee or volunteer of the Contractor, Contractor shall defend, indemnify, and hold harmless the
City and its employees and officers from any such claims or lawsuits and shall pay all awards ordered
against the City for such claims or lawsuits.
XXXII. ADDITIONAL SERVICES
Contractor may be requested to perform additional services beyond the original scope of services as
defined in section III1 of this Agreement. Such work will be undertaken only upon written
authorization of the City based upon an agreed amount of compensation.
XXXIII. NOTICES
All notices and other written documentation shall be sent to the parties at the following addresses
unless otherwise requested in writing:
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City of Edmonds: Contractor:
Mayor’s Office Feldman & Lee PSJames A. Feldman
121 5th Ave. N 19303 44th Avenue West, Suite A
Edmonds, WA 98020 Lynnwood, WA 98036
XXXIV. ENTIRE AGREEMENT – AMENDMENTS
This instrument contains the entire Agreement between the parties for the contemplated work and
services to commence AprilJune 1, 20154, and it may not be enlarged, modified, altered, or amended
except in writing signed and endorsed by the parties.
XXXV. DUPLICATE ORIGINALS
This Agreement is executed in duplicate originals.
XXXVI. EFFECTIVE DATE
The terms of this Agreement shall take effect on JuneApril 1, 20154.
WHEREFORE, the parties agree to be bound by the terms and conditions set forth above.
CITY OF EDMONDS FELDMAN AND LEE P.S.
_____________________________ ____________________________
David O. Earling, Mayor James A. Feldman, Managing Partner
ATTEST:
Scott Passey, City Clerk
APPROVED AS TO FORM:
__________________________
Office of the City Attorney
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EXHIBIT A INSURANCE REQUIREMENTS FOR SERVICES AGREEMENTS
Insurance
The Contractor shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the Contractor, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Contractor shall obtain insurance of the types described below:
1. Professional Liability insurance appropriate to the Contractor’s
profession.
B. Minimum Amounts of Insurance
Contractor shall maintain the following insurance limits:
1. Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability and Commercial General Liability insurance:
1. The Contractor’s insurance coverage shall be primary insurance naming the City as an additional
insured. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall
be excess of the Contractor’s insurance and shall not contribute with it.
2. The Contractor’s insurance shall be endorsed to state that coverage shall not be cancelled by
either party, except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City.
3. The City of Edmonds shall be named as an additional insured on all policies (except Professional
Liability) as respects work performed by or on behalf of the Contractor and a copy of the
endorsement naming the City as additional insured shall be attached to the Certificate of
Insurance. The City reserves the right to receive a certified copy of all required insurance
policies. The Contractor’s Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer’s liability.
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EXHIBIT A (Continued)
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. Verification of Coverage
Contractor shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement, evidencing
the insurance requirements of the Contractor before commencement of the work.
F. Subcontractors
Contractor shall include all subcontractors as insured’s under its policies or shall furnish separate
certificates and endorsements for each subcontractor. All coverage’ for subcontractors shall be
subject to all of the same insurance requirements as stated herein for the Contractor.
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CITY OF EDMONDS’
REQUEST FOR QUALIFICATIONS FOR PUBLIC DEFENSE ATTORNEYS
The City of Edmonds (“City”), Washington, is requesting proposals from well qualified
attorneys interested in providing legal representation to indigent defendants answering
criminal charges filed in Edmonds Municipal Court.
DESCRIPTION
The City of Edmonds is hiring a law firm to provide legal representation to
approximately 800 clients charged with misdemeanors, gross misdemeanors and
probation violations in Edmonds Municipal Court. The qualifying firm must also provide
legal advice to defendants appearing on arraignment calendars, now held every Monday
afternoon and Thursday morning. The court also conducts motions calendars every
Wednesday and jury trials now set on alternate Fridays or whenever court is scheduled.
The firm must also have an attorney available 24 hours a day to respond to calls from
defendants arrested or under investigation by the City of Edmonds Police. Court dates
and times may change over the course of the Contract for Public Defense Services. The
Contract will be for a period of ___year(s) [with possible extension?].
The Edmonds Municipal Court is located within the Maxwell McGuiness Public
Safety building and shares the courtroom with the City Council. Staffing in the
Municipal Court consists of a Court Administrator and five full-time equivalent court
clerks one full time probation officer.
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In 2013, the City of Edmonds filed 1,336 criminal cases and approximately 800 of the
defendants charged were assigned a public defender. Current and historical caseloads
can be found at http://www.courts.wa.gov/caseload/. Prosecution for the City is
provided by the firm of ________________.
The successful law firm must comply with the Standards for Indigent Defense
Systems adopted by the Washington Supreme Court and the Washington State Bar
Association Performance Guidelines for Criminal Defense Representation and the Rules
of Professional Conduct. The City will require the qualifying firm to report [monthly?
Quarterly?] the number of cases assigned to each attorney and the attorney, investigator,
staff and supervision hours spent on each case. The firm must report the number of
substantive, written motions filed and the number of cases in which there was
investigation, a request for expert services or a request for advice on immigration. The
firm must also report how many cases were tried to either a jury or a judge. The form of
the reports will be negotiated between the City and successful applicant.
QUALIFICATIONS
Education and Experience: Attorneys representing clients charged in Edmonds
Municipal Court must satisfy the minimum requirements for practicing law in
Washington as determined by the Washington Supreme Court; be familiar with the
statutes, court rules, constitutional provisions and case law relevant to defense of
misdemeanor and gross misdemeanor charges, the Rules of Professional Conduct, the
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Performance Guidelines approved by the Washington State Bar Association, the
consequences of a conviction, including possible immigration consequences, mental
health issues and when it appropriate to apply for expert services. Attorneys must also
complete a minimum of seven [10] hours of continuing education within each calendar
year in courses related to their public defense practice. An attorney representing a client
on appeal to Superior Court should have had significant training or experience in either
criminal appeals, criminal motions practice, extensive trial level briefing, clerking for an
appellate judge or assisting a more experience attorney in preparing and arguing an
appeal from a court of limited jurisdiction.
Necessary Knowledge, Skills and Abilities: Considerable knowledge of the
Washington State Bar Association Performance Guidelines for Criminal Defense;
considerable knowledge of the Criminal Rules for Courts of Limited Jurisdiction and the
Washington Rules of Evidence; working knowledge of criminal law and the Edmunds
Municipal Code, ability to communicate effectively both orally and in writing; ability to
establish and maintain effective working relationships with clients and to maintain
professional relationships with Municipal Judge, City Administration, City Council, City
Prosecutor, Police Department, Public Defender, Court staff, and the general public.
COMPENSATION
The City will enter into a legal services agreement which will address
compensation, the terms of which will be negotiated. The position is currently paid
_______________This position is not eligible for medical, dental and vision insurance
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benefits and is not covered under the state the Public Employee Retirement System
(PERS).
SELECTION PROCESS
The Mayor and/or designees will review all proposals. Finalists will be invited
for interviews. The selected candidate shall be appointed by the Mayor. The appointment
is subject to confirmation by the city council.
REFERENCE CHECKS
The City will review any files maintained by the Washington State Bar
Association or any state or federal bar association to which the attorneys who will be
providing public defense services have belonged as well as conduct reference checks.
INSTRUCTIONS TO REPLY TO THIS REQUEST FOR QUALIFICATIONS
To reply to the RFQ, please submit the following: (1) resume; (2) cover letter and
statement of qualifications, which must include Washington State Bar Numbers for all
attorneys responding to this RFQ; (3) a solely authored writing for each attorney in the
firm who will be providing public defense services; (4) a release allowing the City of
Edmonds access to all WSBA disciplinary investigations and/or actions; and (5) answers
to the attached Questionnaire. All materials shall be submitted in one packet and
provided to the Human Resources Manager.
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ALL APPLICATION MATERIALS SHALL BE SUBMITTED BY:
________________.
Upon the City’s discretion, proposals submitted after the due date and time may
be considered. Persons responding to this RFQ accept all risks of late delivery of mailed
proposals regardless of fault.
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City of Edmonds
MUNICIPAL COURT
JUDICIAL EVALUATION QUESTIONNAIRE
Adopted from the Washington State Governor’s Office Uniform Judicial Evaluation Questionnaire
Personal Information
1.
______________________________________________________________________________________
Last Name First Name Middle Name WSBA Bar Number
2. Business Address: __________________________________________________________________
Business Name
__________________________________________________________________
Street or P.O. Box
__________________________________________________________________
City State Zip
Business Phone No. ___________________
After-hours/direct dial:
Work e-mail address:
3. Home Address: __________________________________________________________________
Street or P.O. Box
__________________________________________________________________
City State Zip
Home Phone No. ___________________
Mobile Phone No.: ___________________
Home e-mail address:
4. City/State/Place of Birth: __________________________________________________________________
Prior Evaluation/Application History
5. Please state the date of all other judicial evaluations you sought, bar polls you participated in, and
appointment applications you submitted. Please specify whether you sought appointment or election for
each, from whom the evaluation was sought, the position sought, and the outcome.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
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______________________________________________________________________________________
Professional History
6. Year admitted to practice law in Washington: _________________________________________________
7. Employment History (starting with the most current):
a. Start Date: End Date: ______________________________________________
Organization: ___________________________________________________________________________
Address: _______________________________________________________________________________
Phone No.: _____________________________________________________________________________
Position/Title: ___________________________________________________________________________
Supervisor: _____________________________________________________________________________
Nature of Practice (including frequency of court appearances):
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Reason for leaving: ______________________________________________________________________
______________________________________________________________________________________
b. Start Date: End Date: ______________________________________________
Organization: ___________________________________________________________________________
Address: _______________________________________________________________________________
Phone No.: _____________________________________________________________________________
Position/Title: ___________________________________________________________________________
Supervisor: _____________________________________________________________________________
Nature of Practice (including frequency of court appearances):
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Reason for leaving: ______________________________________________________________________
______________________________________________________________________________________
c. Start Date: End Date: ______________________________________________
Organization: ___________________________________________________________________________
Address: _______________________________________________________________________________
Phone No.: _____________________________________________________________________________
Position/Title: ___________________________________________________________________________
Supervisor: _____________________________________________________________________________
Nature of Practice (including frequency of court appearances):
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Reason for leaving: ______________________________________________________________________
______________________________________________________________________________________
d. Start Date: End Date: ______________________________________________
Organization: ___________________________________________________________________________
Address: _______________________________________________________________________________
Phone No.: _____________________________________________________________________________
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Position/Title: ___________________________________________________________________________
Supervisor: _____________________________________________________________________________
Nature of Practice (including frequency of court appearances):
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Reason for leaving: ______________________________________________________________________
______________________________________________________________________________________
e. Start Date: End Date: ______________________________________________
Organization: ___________________________________________________________________________
Address: _______________________________________________________________________________
Phone No.: _____________________________________________________________________________
Position/Title: ___________________________________________________________________________
Supervisor: _____________________________________________________________________________
Nature of Practice (including frequency of court appearances):
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Reason for leaving: ______________________________________________________________________
______________________________________________________________________________________
f. Start Date: End Date: ______________________________________________
Organization: ___________________________________________________________________________
Address: _______________________________________________________________________________
Phone No.: _____________________________________________________________________________
Position/Title: ___________________________________________________________________________
Supervisor: _____________________________________________________________________________
Nature of Practice (including frequency of court appearances):
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Reason for leaving: ______________________________________________________________________
______________________________________________________________________________________
g. Start Date: End Date: ______________________________________________
Organization: ___________________________________________________________________________
Address: _______________________________________________________________________________
Phone No.: _____________________________________________________________________________
Position/Title: ___________________________________________________________________________
Supervisor: _____________________________________________________________________________
Nature of Practice (including frequency of court appearances):
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Reason for leaving: ______________________________________________________________________
______________________________________________________________________________________
Please continue, if necessary, on a separate piece of paper in the above format as needed.
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8. Please list all other courts and jurisdictions in which you have been admitted to practice law and the dates of
admission. Please provide the same information for administrative bodies having special admission
requirements.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
9. Please list all bar associations and professional societies of which you are a member and give the titles and
dates of any offices that you have held in such groups. ___________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
10. Are you in good standing in every bar association of which you are a member? Yes/No. If you answered
“no”, please explain.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
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11. If you have ever been a judge, please identify any court committees on which you have served or
administrative positions you have held. Please state the dates of service for each.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
12. Please list up to five of your most significant professional accomplishments. (If applicable, please provide
the case and court name and the citation if a case was reported and copy of the opinion.)
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
13. Please summarize up to four of the most significant matters that you participated in as an advocate. Please
include the dates of your participation and the reason each was significant to you. Please provide the citation
if a case was reported. If you have been a judge, please include some cases that have been tried before you.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Educational Background
14. Please list all undergraduate and graduate (non-law school) colleges and universities attended, years of
attendance, degree awarded and reason for leaving if no degree was awarded.
__________________________ _____________________________ ______________________
College/University Dates of Attendance Degree
__________________________ _____________________________ ______________________
College/University Dates of Attendance Degree
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
15. Please list all law schools attended, years of attendance, degree awarded and reason for leaving if no degree
was awarded.
__________________________ _____________________________ ______________________
Law School Dates of Attendance Degree
__________________________ _____________________________ ______________________
Law School Dates of Attendance Degree
Packet Page 224 of 239
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Professional Experience
16. Please summarize, briefly, the general nature of your current law practice.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
17. If you are in a practice, please describe your typical clients and any areas of special emphasis within your
practice.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
18. If your present law practice is different from any previous practice, please describe the earlier practice,
including the nature of your typical clients and any area of special emphasis within your practice.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
19. Within the last five years, did you appear in trial court:
Regularly Occasionally Infrequently
20. Within the last five years, did you prepare appellate briefs and appear before appellate courts:
Regularly Occasionally Infrequently
21. Within the last five years, how often did you appear in the court for which you are applying:
Regularly Occasionally Infrequently
22. Career Experience
(a) What percentage of your appearances in the last five years was in:
(1) Federal appellate courts ________%
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(2) Federal trial courts ________%
(3) State appellate courts ________%
(4) State trial courts ________%
(5) Municipal courts ________%
(6) District courts ________%
(7) Administrative tribunals ________%
(8) Tribal courts ________%
(9) Other ________%
TOTAL 100%
(b) What percentage of your practice in the last five years was:
(1) Civil litigation
(excl. family law)
________%
(2) Criminal litigation ________%
(3) Family law litigation ________%
(4) Non-litigation ________%
TOTAL 100%
(c) What percentage of your trials in the last five years were:
(1) Jury trials ________%
(2) Non-jury trials ________%
TOTAL 100%
(d) Briefly describe no more than five significant litigation matters that you directly handled as the sole
counsel. For each, please provide the name and telephone number of opposing counsel, the name of
the judge or other judicial officer, and the citation (if applicable).
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
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23.
Please briefly describe any legal non-litigation experience that you feel enhances your qualifications to serve
as a judge.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
24. If you are now an officer or director of any business organization or otherwise engaged in the management of
any business enterprises, please provide the following: the name of the enterprise, the nature of the business,
the title of your position, the nature of your duties, and the term of your service. If you are appointed and do
not intend to resign such position(s), please state this below along with your reasons for not resigning.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
25. Please list all chairmanships of major committees in bar associations and professional societies and
memberships on any committees that you have held and believe to be of particular significance.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Judicial Interest and Experience
26. In 50 words or less, please describe why you should be appointed/elected and are seeking a judicial position.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
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27. In 50 words or less, please describe your judicial philosophy.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
28. Have you ever held a judicial office or have you ever been a candidate for such office?
Yes/No. If you answered “yes”, please provide details, including the courts involved, whether elected or
appointed, and the periods of your service.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
29. Have you ever held public office other than a judicial office, or have you ever been a candidate for such an
office? Yes/No. If you answered “yes”, please provide details, including the offices involved, whether
elected or appointed, and the length of your service.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
30. Please briefly identify all of your experience as a neutral decision-maker (e.g. judge (permanent or pro tem)
in any jurisdiction, administrative law judge, arbitrator, hearing officer, etc.). Give courts, approximate dates,
and attorneys who appeared before you.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
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Community and Civic Activities
31. Please list your community and civic activities, including dates and leadership roles held, over the last 10
years.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Discipline and Disputes
32. Have you ever been held, arrested, charged or convicted by federal, state, or other law enforcement
authorities for violation of any federal law, state law, county or municipal law, regulation or ordinance?
Yes/No. If you answered “yes”, please provide details. (Do not include traffic violations for which a fine of
$150.00 or less was imposed.) Please feel free to provide your view of how it bears on your present fitness
for judicial office.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
33. Has a client ever made a claim or suit against you for malpractice? Yes/No. If you answered “yes”, please
provide details and the current status of the claim and/or suit.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
34. Please describe your direct experience, if any, with domestic violence and sexual harassment.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
35. Have you been a party in interest, witness, or consultant in any legal proceeding? Yes/No.
If you answered “yes”, please provide details. Do not list proceedings in which you were merely a guardian
ad litem or stakeholder.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
36. Have you ever been the subject of a complaint to any bar association, disciplinary committee, court,
administrative agency or other professional group? Yes/No. If you answered “yes”, please provide details.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
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37. Have you ever been disciplined or cited for breach of ethics or unprofessional conduct?
Yes/No. If you answered “yes”, please provide details.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
38. If you have served as a judge, commissioner, or in any judicial capacity, has a complaint for misconduct in
that capacity ever been made against you? Yes/No. If you answered “yes”, please provide details.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Miscellaneous
39. Are you aware of anything that may affect your ability to perform the duties of a judge? Yes/No. If you
answered “yes”, please provide details.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
40. Have you published any books or articles in the field of law? If so, please list them, giving the citations and
dates. Also, please give the dates and forums of any Continuing Legal Education presentations that you have
made.
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
41. Please list any honors, prizes, awards or other forms of recognition that you have received and
whether they were professional or civic in nature.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
42. Are you aware of anything in your background or any event you anticipate in the future that might
be considered to conflict with the Code of Judicial Conduct? Yes/No. If you answered “yes”,
please explain.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
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43. Please provide a writing sample of your work (between five and 10 pages long), written and edited
solely by you, within the last four years.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Diversity in the Legal Profession
44. Please briefly describe your understanding of the issue of “diversity within the legal profession.”
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
References
It is useful for evaluators to speak with attorneys and non-attorneys who are familiar with you. One or
more participants in the evaluation process may contact each of your references. All telephone numbers
should be current and legible. If a reference is unreachable, your rating/evaluation may be delayed.
Please use a separate piece of paper for each list. You may contact references in advance if you so
desire. Individuals not listed by you as a reference may be contacted to obtain information about you.
45. If you have been in practice within the past 15 years, list the names and phone numbers of five
opposing counsels who know you best, including at least three opposing counsels on cases that
went to trial.
46. If you have been a judge or otherwise have served as a neutral decision-maker within the past 15
years, please list the names and phone numbers of the last five attorneys who have appeared before
you.
47. List the names and phone numbers of up to four non-attorney references whose opinions or
observations – particularly with respect to your commitment to improving access to the judicial
system for indigent populations, people of color, and disenfranchised communities – would assist
in the consideration of your application.
48. List the names and phone numbers of four additional attorneys familiar with your professional
qualifications, skills, experience or attributes.
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Certification
49.
By signing below, I declare under penalty of perjury under the laws of the State of Washington that
the information provided by me in responding to this questionnaire is true and correct to the best of
my knowledge.
Date: ____________________
Signature: ______________________________________
RELEASE OF INFORMATION
I hereby give the City of Edmonds the right to investigate my past employment, education and
activities. I release from all liability all persons, companies and corporations who supply such
information. I understand that any omission of facts, misrepresentation of statements or
implications I might make in this application or in any other required documents shall be
considered sufficient cause to deny appointment.
I also understand that nothing contained in this application or in the granting of an interview is
intended to imply an appointment by the City of Edmonds. I have received no promises regarding
appointment and I understand that no such promise or guarantee is binding on the City of
Edmonds unless made in writing.
Signature ______________________________________________ Date ________________
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AM-7763 14.
City Council Meeting
Meeting Date:06/02/2015
Time:30 Minutes
Submitted By:Carrie Hite
Department:Parks and Recreation
Type: Action
Information
Subject Title
Discussion and potential action on Boards and Commissions
Recommendation
Council discuss task force memo and recommendations.
Previous Council Action
Council identified Boards and Commissions as an area needing discussion during the 2015 Council
retreat.
Councilmembers Joan Bloom, Diane Buckshnis, and Adrienne Fraley Monillas worked with staff to
review information and bring forth recommendations for the full Council to consider.
Narrative
Councilmembers Bloom, Buckshnis, Fraley-Monillas, and staff members Carrie Hite and Shane Hope
worked together to compile information, compare/contrast/analyze information, and bring forth
recommendations to the full Council for both discussion and possible action.
Please see attachments for discussion:
1. Boards and Commissions Memo to full Council.
2. Boards and Commissions spreadsheet, identifying all boards and commissions, staff time allocation,
cost, and other logistics.
3. Tree Board Consultant scope of work for Council's consideration.
4. Diversity Commission Consultant scope of work for Council's consideration.
Attachments
Memo to Council
Boards/Commission information
Tree Board Consultant
Diversity Commission Consultant
Form Review
Inbox Reviewed By Date
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City Clerk Scott Passey 05/28/2015 08:55 AM
Mayor Dave Earling 05/28/2015 08:59 AM
Finalize for Agenda Scott Passey 05/28/2015 11:08 AM
Form Started By: Carrie Hite Started On: 05/27/2015 03:04 PM
Final Approval Date: 05/28/2015
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Boards and Commissions
Council Task Force Recommendations
Task Force included: Diane Buckshnis, Joan Bloom, Adrienne Fraley Monillas, Shane Hope, Carrie Hite.
The task force defined four areas in which to discuss and bring forth recommendations.
1. Staffing of Boards and Commissions
The task force compiled a chart listing all the boards and commissions/other committees, staff
responsible, hours of time dedicated to each, and any pertinent notes. As is evident in the
chart, the level of staffing, the amount of hours for each board or commission, and the time
allocated varies. The constant was that all boards and commissions have some staff dedicated
to their efforts. The exceptions to this are the Tree Board (which has some administrative
assistance and other staff support, but no direct lead or staff liaison) and the newly adopted
Diversity Commission (which has no dedicated administrative assistance or staff lead).
It should be noted, that the task force also discussed the cost of staffing for the boards and
commissions. This also varies, but if one were to multiply the hours times an average of $50 per
hour (including benefits), you can see a column to right of the hours to determine the average
cost.
Although most of the hours dedicated to Boards and Commission are performed by exempt staff
( i.e. no overtime is incurred), there is an indirect cost of the tasks and/or priorities that do not
get completed because of the amount of time spent on Boards and Commissions.
Question to the full Council:
Do the staff hours seem to be appropriate to each Board and/or Commission?
Is there any concern about the amount of hours dedicated to each?
Will the Council consider adding some staff support for the Tree Board? (Scope of work
attached).
Will the Council consider adding some staff support for the Diversity Commission? (Scope of
work attached).
2. Efficiencies
The task force discussed the possibility of combining boards and/or commission, determining if
any efficiency could be gained.
In the attached chart, you will also see the level of priority identified, based on whether the
group is required by City code, State code, and/or as a priority of the City. The task force is
recommending the following:
a. Council review the Citizens Economic Development Commission (already identified as a
separate process from this one).
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b. The Highway 99 task force is to be combined with the Citizens Economic Development
Commission (“EDC”).
c. Two Council members of the task force are recommending that the Parking Committee be
combined with the Transportation Committee and reconstituted on an ongoing, rather than
ad hoc basis. This would require additional resources and a clear understanding of the
committee’s role.
Aside from these above recommendations, the task force did not have any other strong
recommendations to combine efforts, or create additional efficiencies.
3. Financial Considerations:
The task force discussed the financial impact of the boards and commissions. The task force has
several recommendations to mitigate the cost of operating boards and commissions, as follows:
a. Door Monitor/Locations: Research feasibility of moving EDC, Tree Board. Historic
Preservation Commission and Sister City Commission to different locations so as not to
incur expenses for a monitor, and ensure the City is meeting the Open Public Meetings
Act (OPMA).
b. Notes vs. Minutes: Charge each board/commission with producing summary
notes/minutes, but limit the boards/commission that the City would take verbatim minutes
to: Architectural Design Board, EDC, Tree Board, and Planning Board. This will reduce the
cost of hiring minute takers.
c. Staff Paid Overtime: Most staff that support Boards and Commissions are exempt, and do
not incur overtime. Some would incur comp time that they could take at a later date. The
other cost is that the time staff spends on support of boards/commissions detracts from
other work they could be performing.
d. Staffing Costs: For the Tree Board and Diversity Commission, the task force is
recommending that Council provide support costs for consultant help, per the two
attached scopes of work, to coordinate these entities.
4. Administrative:
The task force discussed issues having to do with the OPMA, who notices meetings, how
minutes/agendas are made available to the public, if there is or is not Council representation on
each Board/Commission, if there is or is not student representation. The task force also
discussed who appoints and/or confirms and what the role is of each Board/Commission. This
varies with each commission. The task force would like the full Council to discuss this, and
identify any concerns and/or questions they may have about the appointment process or
Council representation on each commission.
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Level Efficiency
Location When Staff Board/Commission Name Staff Name
Monthly Avg
Hrs Staff Time
Average
monthly cost (
$50.00 per Notes Council Rep
Required
by Code State Priority Record
(Can it be
Combined
with
CC Rob Architectural Design Board Dev Svcs Staff 20 1000
Preparing meeting materials, attending meetings,
posting notices, etc. Does not meet every month.No x Minutes/Noyes No
FAC Frances Arts Commission Frances Chapin 18 900
Direct support including monthly meetings, retreat,
budget, annual report No x x Notes/Staff No
Arts Commission Laurie Rose 8 400
Prepare meeting materials, schedule & attend meetings,
address specific issues
FAC Cemetery Board Cliff Edwards 4 200 Special programs, attend meetings No x x x Notes/Member No
Cemetery Board Cynthia Cruz 2 100
Minutes, agendas, postings, conveyances, preparing
documents
Rich Cemetery Board Rich Lindsay 3 150 Special programs, issues, attend meetings
City Hall 3rd Wed Citizen's Economic Development Commissi Cindi Cruz 22 1100
Meetings, agendas, preparation for incidental reporting
and sub-group meetings
Yes (Expires
12/15)x Maybe Min/Dines No
6-8 PM Citizen's Economic Development Commissi Dev Svcs Staff 6 300
Preparing meeting materials, attending meetings,
posting notices, etc.
Citizen's Economic Development Commissi Frances Chapin 4.25 212.5 As it relates to arts and tourism
Patrick Citizen's Economic Development Commissi Patrick Doherty 15 750
This is for direct support of the EDC, but does not include
time spent supporting economic development
City Hall 1st Thurs Various Citizen's Tree Board Dev Svcs Staff 8 400 Addressing specific issues, tree code update Yes x x Min/Dines No
6:00 PM Citizen's Tree Board Parks 2 100 As needed, addressing specific issues
Citizen's Tree Board Jana Spellman 2 100 Minutes/web/public notices/schedules
Police Mary Ann Civil Service Commission Mary Ann Hardie 4 200 No x x x Notes/Staff No
City Hall Varies Mary Ann Disability Board HR 4 200 Prepare notices, agendas, minutes, materials Yes, 2 x x x Notes/staff No
City Hall 2Th5:30pm Rob Edmonds Historic Preservation Commission Dev Svcs Staff 20 1000
Preparing meeting materials, attending meetings,
posting notices, etc.Yes x x Tape/Noyes No
City Hall 4M7pm Carolyn Edmonds Sister City Commission Carolyn La Fave 20 1000 More when delegations are in town No x x Notes/Member
Library Carrie Library Board Cynthia Cruz 4 200
Minutes, agendas, postings, attending meetings, events,
emails No x Maybe Notes/Member Sno-Isle
City Hall daytime Lodging Tax Advisory Committee Cindi Cruz 4.5 225
Quarterly meetings, minutes, agendas, financials, budget
prep, state reporting Yes x x x Notes/staff No
Lodging Tax Advisory Committee Frances Chapin 1.25 62.5
Patrick Lodging Tax Advisory Committee Patrick Doherty 1 50
This is for direct support of the LTAC meetings, but does
not include time spent supporting tourism or goals of
LTAC
CC 2/4 W Carrie Planning/Parks Board Carrie Hite 5 250 Park issues, updates, PROS, Master plans, etc.No x x x Min/Noyes No
7PM Shane/Rob Planning/Parks Board Dev Svcs Staff 80 4000
Preparing meeting materials, attending meetings,
posting notices, etc.x x x
DIVERSITY COMMISSION Community Serv No X X
Other Committees
CH Daytime Highway 99 Shane/Patrick 3 150 Ad Hoc as needed Yes, 2 no notes EDC?
CH Daytime Mayors' Climate Protection PW/Dev Serv/Carolyn meeting notes Yes x staff notes No
CH Daytime Parking Committee ?notes/member Transpo?
ECA PFD Committee Yes x x x Notes No
CH Evening Transportation Committee Bertrand Ad Hoc to get through Comp Plan process Yes Notes/staff No
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Consultant to the Tree Board
Scope of work:
1. Participate in monthly meetings of Tree Board, assist in development of the agenda.
2. Be liaison between the Tree Board and city staff
• Address issues raised by the public at meetings. Direct to appropriate staff for follow up.
3. Be the primary contact for Tree City USA applications
• Gather data
• Submit yearly application
4. Pursue and manage grants
5. Organize Arbor Day and other events
6. Coordinate outreach and education
• Presentations to the Tree Board and public
• Noticing and advertising of events
7. Update website and post educational materials.
Cost:
10 hours/month x $50.00 = $6000/year
Prorated from July 1 – December 31, 2015: $3000
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Consultant to the Diversity Commission
Scope of work:
1. Work with the Diversity Task Force to develop application, recruit and review applicants to seat
the first Diversity Commission.
2. Assist Council/Mayor to appoint the first Commission.
3. Facilitate first Commission meetings, until officers can be appointed.
4. Assist the chair in development of the agenda, participate in monthly meetings.
5. Be liaison between the Diversity Commission and City staff
• Address issues raised by the public at meetings. Direct to appropriate staff for follow up.
6. Be the primary contact for the Diversity Commission, assist the commission in developing yearly
work plan, outreach, programs and events.
7. Coordinate the provision of information, education and communication
8. Post meeting notices, coordinate meeting locations, update website and post summary minutes
of the meetings.
Cost:
10 hours/month x $50.00 = $6000/year
Prorated from July 1 – December 31, 2015: $3000
Events: $3000 per year, or $1500 prorated for 2015.
Total:
July 1 – December 31, 2015: $4500
Ongoing each year: $9000
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