2024-04-22 Sister City Commission MinutesEdmonds Sister City Commission MINUTES
Monday, April 22, 2024
6:00 — 7:00 p m
,oc. I Ryv
Pos. 1 Karen Reid
Pos. 2 Katy Renz
Pos. 3 Kiwa Tashiro
Pos. 4 Anne Nadreau
Student Representative:
Pos. 5 OPEN
Pos. 6 Samantha Hopper
Pos. 7 lyoko Okano
Pos. 8 Michele Fellows
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Pos. 9 Yuri Nishiyama
Pos. 10 Karyn Heinekin
Pos. 11 Colin Torretta
Pos. 12 OPEN
In -person attendance: Katy Renz, Kiwa Tashiro, Samantha Hopper, Anne Nadreau, Yuri Nishiyama,
Michele Fellows, Colin Torretta
Virtual attendance:
Absent: lyoko Okano (ex)
Staff Liaison: Carolyn LaFave
Call to Order: by Katy
Guests: none
Administration:
1. Land acknowledgement: Katy
2. Approve/Amend Minutes: Michele motioned to approve March minutes w/no changes, Karyn
seconded; approved unanimously.
3. Approve/Amend Agenda: Colin motioned to approve agenda; Karyn seconded; approved
unanimously
New Business:
4. Welcomed new Commissioner Karen Reid. Went around the table and introduced ourselves.
5. Discussed request from Civic Roundtable for June 6, 2024 event. The decision was made to not
attend due to workload for upcoming student exchange, Museum Market, and regularly
scheduled meetings. Carolyn was asked to reply and invite Civic Roundtable Board to visit us at
our scheduled Museum Market dates of 7/13/2024 or 9/21/2024.
6. Discussed May meeting date change due to 5/27/24 Memorial Day holiday. It was decided to
move the meeting to 5/20/2024.
Continued Business:
7. 2024 Museum Market
o Subcommittees will make sure necessary materials are ready for each date.
o Anne is unable to participate on 9/21/2024 so we will need another
Commissioner to step in for the day.
o Commissioners were encouraged to attend/help/stop by either of the dates
8. 2024 student exchange
o Student interviews are completed, and Katy and Karyn are very pleased with the
six student delegates
o Orientation meetings are scheduled and will take place in the Brackett Room and
Edmonds City Hall. Families and students are expected to come together for the
first and last meeting, students expected to attend all meetings. Commissioners
are invited to all meetings. If commissioners have anything that they would like
to share with the students, please let Karyn know.
■ May 16, 2024 @ 6:30 — 8:30 pm
■ May 30, 2024 @ 6:30 — 8 pm
■ June 11, 2024 @ 6:30 — 8 pm
■ June 18,2024@6:30-8pm
■ July 9, 2024 @ 6:30 — 8:30 pm
o Discussed asking students to take short videos while in Japan that can be
included in a compilation video.
o Work on new slideshow to show new delegates
o Gift bag donations
o Dinner reception in Edmonds for Japanese delegation
■ Michele Fellows and Karen Reid will plan
■ Japanese delegation will provide entertainment/activity
■ Reminder: take photos of students with their host families, frame, and
present to students prior to departure
o Reviewed itinerary
Announcements:
9. None
Adjourned: 7:10 pm
Next Meeting: Monday, April 22, 2024