2024-06-18 Council PPW MinutesPARKS & PUBLIC WORKS COMMITTEE MEETING
June 18, 2024
Elected Officials Present Staff Present
Councilmember Susan Paine (Chair) Oscar Antillon, Public Works Director
Councilmember Michelle Dotsch Todd Tatum, Comm., Culture & Econ. Dev. Dir.
Rob English, City Engineer
Bertrand Hauss, Transportation Engineer
Mike De Lilla, Senior Utilities Engineer
Frances Chapin, Arts & Culture Program Mgr.
Scott Passey, City Clerk
CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 121 — 51" Avenue North, Edmonds, at 1:30 pm by Councilmember Paine.
2. COMMITTEE BUSINESS
1. Creative District Gateway Art RFQ
Ms. Chapin relayed the City received a capital grant from the Washington State Arts Commission to
create a public art installation at Anway Park as a gateway to the Creative District and the Edmonds
Arts Festival Foundation provided a cash match. The City's public art process requires council approval
to advertise the request for qualifications (RFQ)/call for artists for significant projects.
Questions and discussion followed regarding the site selection, advantages to the site as a gateway to
ferry users, opportunity to provide information about the Creative District at the site, activating the space
in the future, funding for interpretative signage about the Creative District and Edmonds as an arts and
culture destination, concern other areas of the City do not get the same focus as the Creative District,
and requirement for the grand funds to be used in the Creative District.
Committee recommendation: Consent Agenda
2. Presentation of Perrinville Flow Reduction Study Update - Interlocal Agreement
(ILA) between the Cities of Edmonds and Lynnwood
Mr. De Lilla explained this is the culmination of various studies and the Stormwater Management Action
Plan in which Perrinville is identified as a basin of interest. Edmonds and Lynnwood were able to secure
a $469,200 grant to update the 2015 Perrinville Flow Reduction Study, verify assumptions and find
additional sites where stormwater discharge from MS4 (pipe system into Perrinville) can be decreased.
The focus of this project will be on the storm pipe network; work being done on the culvert at the bottom
of Perrinville Creek related to fish passage is completely separate from this study. The grant is split
50/50 between the cities; Edmonds will manage the grant with Ecology and Lynnwood will contribute
half of the required match.
Questions and discussion followed regarding issues in the Perrinville watershed, collaborating with
Lynnwood, whether Snohomish County is involved in this project, erosion in County Park that impacts
the creek, mitigating flows from Lynnwood, providing information to the public about Perrinville Creek,
and the difference between MS4 pipe system and the creek.
06/18/24 PPW Committee Minutes, Page 2
Committee recommendation: Consent Agenda.
3. Presentation of Professional Services Agreement for Perrinville Flow Reduction
Study Update
Mr. De Lilla explained the City issued an RFQ at the end of 2023; Herrera was the only respondent
likely because they did the Stormwater Management Action Plan. Edmonds and Lynnwood reviewed
Herrera's qualifications and agreed they were qualified. The first phase will include review of original
sites and identifying and prioritizing 6-10 additional sites where work will be done such as geotechnical
engineering. The second phase will be additional due diligence and exploratory work on those sites.
The fee for the first phase is $140,538 which includes a $14,234 management reserve.
Questions and discussion followed regarding Herrara's fees, changing the date in Task 2 in the scope
of work from January 2024 to January 2025, number of additional sites to be identified, and staff making
a presentation to council once the study is completed.
Committee recommendation: Consent Agenda.
4. Presentation of Subaward Safety Action Plan Agreement between Puget Sound
Regional Council and City of Edmonds
Mr. English explained last summer the City partnered with PSRC and ten other cities on a $2.87 million
grant application through U.S. Department of Transportation's Safe Streets and Roads for All (SS4A)
grant program, funded through the Bipartisan Infrastructure Law, to prepare a safety action plan.
Edmonds' share of the grant award is $300,000 and requires a 20% local match. Exhibit A outlines
tasks for developing the plan which include developing a Vision Zero policy that looks at reducing
roadway accidents for all users and identifying projects and priorities to meet the target of a significant
reduction in accidents. Development of the plan is the first step to access implementation funding from
the Bipartisan Infrastructure Law as the City cannot request funding until the safety action plan is
developed and approved. The schedule is to begin the work in fall 2024 and conclude summer 2025.
Due to receipt of the grant notification in late 2023, the match was not included in the 2024 budget.
Staff's requests for this item include, 1) approve the subaward agreement, 2) authorize expenditures of
staff time and professional services (a second quarter budget amendment will program the grant
revenues and expenditures in 2024), and 3) approve issuing the RFQ. The funding source will be the
112 Street Fund, and not REET.
Questions and discussion followed regarding updating the Complete Streets Ordinance, funding in 2024
and 2025, estimated staff time and professional services, whether the start date could be delayed until
2025, impact of delaying the start, Washington State's Safety Action Plan, inability to acquire SS4A
funds until the plan is approved, potential projects, lighting analysis study, whether this effort could
include analysis of bike pedestrian bridge across SR-104, entities that would be involved with a bike -
pedestrian bridge, and the public's interest in a Highway 99 pedestrian overpass.
Committee recommendation: Full council with clarification on the funding source
5. Presentation of Supplemental Agreement with WSP for Construction Management
Services on the 76th Ave Overlay Project
Mr. English relayed this is a time extension of the agreement with WSP from June 30, 2024 to June 30,
2025; construction of the 76th Ave overlay project is complete and is in the process of close out. There
is no additional cost to the City of extending the agreement to complete the close out and ensure the
consultant can participate if this project is selected by WSDOT for a project management review (PMR).
06/18/24 PPW Committee Minutes, Page 3
Committee recommendation: Consent Agenda.
6. Presentation of Supplemental Agreement with SCJ for Hwy 99 Revitalization Stage
3
Mr. English explained the project limits for Stage 3 are 244th Street to 238th Street. The original
agreement for approximately $3.2 million with a $150,000 management reserve was approved
November 2022. In March 2023, following discussion with the state, the cross section was changed to
include a bike path adjacent to the sidewalk Highway 99 and to extend the project limits on 238th to 84th
so there would be connectivity to the 84th Street corridor. This supplement adds design work related to
those two changes including survey, storm drainage work on 238th (designed to the 2024 DOE
stormwater manual which will be adopted by the time this project is constructed in 2028), and
preparation of a cultural resources report.
An addition to the supplemental agreement in the packet, the project includes conducting a level 1
environmental site assessment for several properties prior to right-of-way acquisition. The site
assessment is estimated to cost $20,000, bringing the total supplement to approximately $390,000. The
funding source for design and right-of-way acquisition for Stage 3 is Connecting Washington;
construction funds are from Move Ahead Washington funds. Staff will come back with a Stage 4
supplement later this summer.
Questions and discussion followed regarding whether cultural resources have ever been found in a
Public Works construction site in the City, Highway 99 being a good candidate for SS4A grants, potential
for a RAISE grant, location of properties where right-of-way acquisition is anticipated, and design of the
northbound left turn from Highway 99 to 238tn
Committee recommendation: Full council
7. Presentation of 7317 Lake Ballinger Way Property Purchase
Mr. English reviewed:
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06/18/24 PPW Committee Minutes, Page 4
Q 7317 Lake Ballinger Way
❑ Stormwater Catch Basin
Stormwater Line
110-1110, 30" Concrete Sewer
® FEMA Flood Zone A
Building Footprints
• - - • Asphalt/Dirt Driveway
EK Fence
• RAI Flags (6-28-23)
Wetland Boundary
OHWM
- Wetland Unit
IM Significant Tree
Erosion Hazard Areas 15%-40% Slope
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Property Details
0 0.55 acre parcel
o Vacant single family residential property
o Partially demolished home (original size 2,413 sf; built in 1944)
o Lies within Lake Ballinger floodplain
o Existing nonfunctional boat dock
o Wetland on site
0 42-inch stormwater pipe
0 36-inch stormwater pipe (City of Shoreline)
Reports and Appraisal
o Completed Reports
■ Phase 1 Environmental Site Assessment
■ Hazardous Building Materials Survey
■ Wetland Delineation
■ Inadvertent Discovery Plan
■ Baseline Inventory
■ Appraisal (Initial $480k Value)
■ Appraisal Review (Revised Value $520K)
Stewardship Plan
o Required by Department of Ecology
o Current Conditions
o Land Management Goals & Objectives
■ Short-term:
- Demolish structures
- Remove impervious surfaces
- Restore to green space.
■ Long-term:
- Stormwater Management
- Restoration & Maintenance
Water Quality Deed of Right
o Required by Department of Ecology (DOE)
o City Requirements
■ Protect and maintain property
■ Provides access to DOE for inspections
■ Comply with specific prohibitions
■ Comply with permitted uses and activities
06/18/24 PPW Committee Minutes,
e5
Benefits
o Improve water quality in Lake Ballinger and downstream creeks
■ Remove existing structure and pollution generating surfaces from site
■ Restore natural floodplain area
■ Improve condition of wetland and buffer
■ Opportunity for stormwater treatment facility for runoff from SR-104
Purchase & Sale Agreement
o Purchase & Sale Agreement with purchase price of $520,000
■ $10,000 Escrow
■ Initiate
- 30-day title review
- 75-day inspection period
■ Seller Disclosure Statement
■ City Council resolution approving purchase of property (future City Council meeting)
Funding
o Acquisition
■ $500k Grant secured in 2022
- Funding Agreement approved by City Council (April 18, 2023)
■ Local match Stormwater Utility funds
o Land Management Goals & Objectives
■ Stormwater Utility funds
■ Future grants
■ Community engagement
Questions and discussion followed regarding whether the title review and inspection period can occur
concurrently, vegetation on the site, DOE's prohibition on any recreational use on the site, City of
Shoreline's access and maintenance of their stormwater pipe, and hazardous materials in the buildings.
Committee recommendation: Full council
8. 84th Ave W Walkway (234th St SW - 238th St SW) Project Update
Mr. English explained during the CIP/CFP process last fall, council programmed $75,000 for a predesign
study to add a walkway between 2381" and 234t" on 841", the fifth highest scoring long walkway project
in the 2015 Transportation Plan. Following an RFQ process David Evans & Associates was selected to
do a preliminary assessment and estimate. He reviewed:
• 2024-2029 CIP/CFP PWT-32
Project proposes approx. 1,300 LF of new sidewalk on east side of 84th Ave W
ADA compliant pedestrian curb ramps
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• Photographs of existing conditions
• Project Limits
06/18/24 PPW Committee Minutes, Page 6
o 84t" Ave W between 238t" St SW and 2341" St SW
• Cross Section
84TH AVE W WALKWAY (238TH ST SW - 234TH ST SW)
CONCEPT DESIGN CROSS SECTION
EAST WEST
FLriFR
os' NORTHBOUND
w•s
• Planning Level Cost Estimates
SOUTHBOUND
East and %%e%t Side Impro%etnents (Bike
Lane Installation on Both Sides)
East Side Impro%entents Onh (Bike
Lane Installation East Side)
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S 3,741.9111
S 3.325,889
Design
S 505,602
ti 443.970
RON% Acquisition
ti 329.094
1 1, 329.091
('(Instruction
S 2,907.214
2,552,828
o New concrete walkway only on east side of 84th Ave W
o Right of way acquisition will be required regardless of selected design alternative
• Preliminar Conce tual Desi n
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48`h Ave W N �
(8th St SW — 234th St SW)
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• Staff recommendation
o Option 1 — sidewalk on one side and bike lane on both sides
Questions and discussion followed regarding the 234t" to 2201" section in Snohomish County,
Transportation Plan project for a sidewalk on 2361", cost of concrete versus asphalt sidewalks, school
bus stops on 84t", sidewalk connections to Community Transit bus stops, a person in wheelchair that
uses the street on 84t", and cost of the project without a bike lane.
Committee recommendation: Full council
06/18/24 PPW Committee Minutes, Page 7
9. Authorization to purchase (1) 2024 Freightliner 800 Series Jet Truck
Mr. Antillon relayed this truck has been previously budgeted and approved as a planned replacement
in the 2024 Fleet Replacement Budget purchased with B-Fund monies. The truck was ordered last year
and delivery is anticipated next month which will require the mayor's signature authorizing the expense.
Mr. Antillon responded to council questions regarding the vehicle this jet truck replaces and auction of
the old truck.
Committee recommendation: Consent Agenda
Mr. Antillon requested an item be added to next week's consent agenda, a third extension of the
agreement for HKA's services at the WWTP and requesting the mayor obligate another $130,000. Half
the cost is the City's responsibility and the other half is paid by the WWTP partners. This extension is
similar to the second amendment to the contract in September 2023. Discussion followed regarding
whether to have the item on the consent agenda or the full council agenda.
10. Council Rules of Procedure Section 1 & 2 Authority and Council Organization
Councilmember Dotsch requested the language that was removed in Section 2.5.C, Filling a Council
Vacancy, regarding asking applicants to remain outside the Council Chambers while other applicants
are being interviewed, be restored. Following a brief discussion, Councilmember Paine suggested
Councilmember Dotsch email City Clerk Scott Passey regarding why that language was removed.
Committee recommendation: Consent Agenda.
3. ADJOURNMENT
The meeting was adjourned at 3:27 pm.
sx--4- --
SCOTT PASSEY, CiIf CLERK