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HomeMy WebLinkAbout2024-08-07 DEIA Commission PacketAGENDA Edmonds Diversity, Equity, Inclusion & Accessibility Commission Wednesday, August 7, 2024 | 6:00PM-8:00PM HYBRID MEETING The Diversity, Equity, Inclusion & Accessibility Commission members will be meeting in person and/or remotely for this meeting. The public may join at the physical location or join through zoom. PHYSICAL LOCATION: Brackett Meeting Room, Edmonds City Hall – 3rd Floor | 121 5th Ave N, Edmonds, WA 98020 REMOTE MEETING/ZOOM INFORMATION: https://edmondswa-gov.zoom.us/j/98071999699?pwd=YS9GTVdWM2VPTUtjR0VXVm56NGlaUT09 Meeting ID: 980 7199 9699 Passcode: 963195 6:00 P.M. – Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and Absences 2. Approval of Agenda 3. Approval of June 5, 2024, Summary (5 minutes) 4. Public Comment (3 minutes per speaker) 5. Update from the City: Todd, Councilmember Eck, Megan (15 minutes) 6. New Business: a. August 13th Council Annual Report – (15 minutes) b. Commissioner Vacancy (10 minutes) c. Holiday Market Vendor Guidelines (15 minutes) 7. Old Business: a. Book Distribution Plan – (Pam, Patty & Rowan) (5 minutes) b. Grant Program Updates and/or Recs (10 minutes) c. Land Acknowledgement Update – Next Steps (5 minutes) 8. Committee Updates: a. Executive b. City Engagement & Policy i. Climate Action Board Request – Rowan (5 minutes) c. Community Engagement & Visibility i. Centering Edmonds Impacted Communities – Patty (10 minutes) d. Data Update e. Calendar Update 9. Commissioner’s Corner (5 minutes) Adjourn – 8:00PM Next meeting: Wednesday, September 4, 2024, at 6:00PM Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • “step up and step back” • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the “Ouch Rule” (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. Draft Meeting Summary DEIA Commission June 5, 2024 Page 1 CITY OF EDMONDS EDMONDS DIVERSITY, EQUITY, INCLUSION & ACCESSIBILITY COMMISSION June 5, 2024 Meeting conducted via Zoom and in-person at the Brackett Meeting Room COMMISSIONERS PRESENT Elaine Helm, Co-Chair Jessie Owen, Co-Chair Rebecca Perrault Umrah Thomas Rowan Soiset Dipti Chrastka Pam Iverson Patty Narváez-Wheeler Councilmember Chris Eck, ex-officio via Zoom COMMISSIONERS ABSENT Kim Gunning GUESTS PRESENT Ardeth Weed STAFF PRESENT Megan Luttrell, Program Coordinator STAFF ABSENT Todd Tatum, Director 6:01 P.M. – Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." - City Council Land Acknowledgment 1. Roll Call and Absences: Rowan read the land acknowledgment. Kim absence is unexcused. 2. Approval of Agenda: Pam moved to approve the agenda; Rebecca seconded; approved by consensus. 3. Approval of May 1, 2024 Summary: Rebecca moved to approve the summary; Rowan seconded; approved by consensus. 4. Public Comment (3 minutes per speaker): Ardeth Weed – It was great to see the Mayor at the Saturday market. My Edmonds News is doing a great job reporting. 5. Youth Commission Update: Not in attendance. 6. Update from the City: Todd, Megan, Councilmember Eck: Councilmember Eck highlights the robust discussions about ADU’s last night and the continued review of possible Regional Fire Authority contract and other possible options. The landmark project was also discussed last night. 7. New Business: a. Comp Plan Engagement Overview and Status Update – Navyusha: Navyusha shares a PPT presentation (Attachment A). There was a brief discussion that followed that focuses on the DEIA lens and how it’s being folded into the comp Draft Meeting Summary DEIA Commission June 5, 2024 Page 2 plan update process. Rebecca points out that many DEIA priorities can positively impact the greater good. b. Community Champions Community Table: Rowan shares that there is a community engagement meeting at the Asian Services Center on Saturday, June 8th. The Community Champions group will continue beyond this year, to continue community work beyond the comp plan. c. Holiday Market Vendor Representation: There has been interest in diversifying the holiday representation at the Holiday Market. Rowan suggests having a DEIA Commission booth to educate the community about different holidays. Create an ad- hoc committee to do a deep dive; Rebecca is interested in working on this, Jessie has had interest as well. Patty adds that we need to always refer to how this is lifting underrepresented communities and other priorities the Commission sets. d. Grant Review & Recommendation: Pam shares they developed a framework for how to fund the project (Attachment B). The awardees are as follows: $250 for Pride of Edmonds; $500 College Place – multicultural night; $250 Sno-Isle Library Foundation. Pam moves, Rebecca seconds, approved by consensus. i. Dipti, Pam & Umrah will meet to discuss any changes to the grant program. They will bring a recommendation to the July meeting. 8. Old Business: a. Book Distribution Plan – (Pam, Patty & Rowan): This is here to remind the group that this is still out there. Ideally, there will be a plan in place by September when school starts. b. Land Acknowledgement Update Process: Rowan has interest in seeking indigenous people input in the Comp Plan process. There is a strong desire to make sure that clear steps are taken to update the Land Acknowledgement. Rowan will do some Comp Plan engagement and include this Land Acknowledgment. Umrah has connections with the DEI lead at the Seattle Art Museum who might be able to provide some guidance. 9. Committee Updates: a. Executive i. June DEIA Calendar 1. June 6th: Edmonds Civic Roundtable at 7pm – Jessie & Elaine 2. June 7th: Film Event – Elaine & Pam 3. June 22nd: Edmonds Pride Event @ Civic – 1:30pm – 3:30pm Pam & Dipti; 3:30pm-6:30pm Rebecca 4. 4th of July Parade: participation encouraged. b. City Engagement & Policy: Rowan held a civic engagement presentation at Edmonds College. It was a small group, but a lot of valuable information was shared. They were invited back to do this presentation again next year. Rowan would also like to bring this to the local high schools. Kim is planning to reach out to everyone to start relationship mapping. c. Community Engagement & Visibility: They met in April. Access social media; FB, Instagram, website, newsletter. Make decisions on what the bandwidth for these are. Draft Meeting Summary DEIA Commission June 5, 2024 Page 3 Increasing engagement at community events. A comment box for people… Grant review process Internal DEIA assessment. Knowledge sharing i. Pride Events on June 7th & June 22nd 1. Rebecca shares that she sent out a calendaring start for the Commission review. 10. Commissioner’s Corner: Sofia Marie attended MAE’s fundraiser for LNY last week, great networking. Congrats on graduating! Umrah, had some good reminders about meeting people where they’re at. Rebecca explains how refreshing it is to sit in this room as the world is struggling politically and otherwise. Elaine echoes Rebecca’s sentiment. Rowan shares that he met with Umrah the other day about how to make the conversation around DEIA more accessible. How can we get the Commission out of our space to get to know each other better. There is a suggestion volunteering with the Edmonds Food Bank as a team building activity. Adjourn – 8:15PM Next meeting: July 3, 2024, at 6:00PM City of Edmonds Comprehensive Plan Update | Comprehensive Plan Outreach Overview DEIA Commission_ June 5th Attachment A City of Edmonds Comprehensive Plan Update | 2 Agenda •What is a Comprehensive Plan •Why Public Participation •What is Equitable Engagement •Role of community input •Recap of Comp Plan Engagement •City’s Approach •Community Champions Initiative •Guiding Principles •Outreach Strategies/tools •How to involve City of Edmonds Comprehensive Plan Update | 3 What is a Comprehensive Plan This is a policy document that outlines a long-term vision and provides direction for future growth and development over the next twenty years. •How and where will our city grow, reflecting the needs of residents and businesses? •What kinds of housing and jobs? •How to invest in parks, transportation, public infrastructure, and social services? •How to meaningfully serve a diverse and growing community? •How to protect Edmonds’ natural features? •How do we manage sustainable growth?Periodic update - once every 10 years Previous update done in 2015 City of Edmonds Comprehensive Plan Update | 4 •Under the GMA, OFM projects 20- year population growth at the county level. •Vision 2050 distributes the growth to counties through policies, and regional growth strategies. •Snohomish County distributes growth based on Commerce and regional guidance. •They prepare the Buildable Lands Report and CPPs (countywide planning policies) •Local jurisdictions plan for the county-adopted 2044 targets. Cities must comply with HB 1110, 1337 & 1220,along with state, regional and county legislature. Refer ‘Appendix D’ of the Snohomish County planning policies. Planning in Washington state OFM – Office of Financial Management City of Edmonds Comprehensive Plan Update | 5 Comprehensive Plan Elements The Comprehensive Plan will: •Establish vision, goals and policies. •Inform zoning and development regulations •Identify budget priorities and Capital projects SHORELINE POLICIES SUBAREA PLANS PARKS, RECREATION & OPEN SPACECOMMUNITY & CULTURE URBAN DESIGN CLIMATE & SUSTAINABILITY UTILITIES CAPITAL FACILITIES TRANSPORTATION ECONOMY LAND USE & HOUSING Vision & Framework Sustainability & Health Citizen Participation Amending the Plan & Implementation INTRODUCTION COMPREHENSIVE PLAN PSRC certifies countywide planning policies and local plans City of Edmonds Comprehensive Plan Update | 6 Why Public Participation? Per RCW 36.70A.040, cities must establish a public participation program for the Comprehensive plan process Public Process Must Include: •Broad dissemination of information. •Opportunities for written comments. •Public meetings. •Opportunities for open discussion. •Communication channels. •Information services. •Consideration of and response to public comments. Requirement City of Edmonds Comprehensive Plan Update | 7 •To understand specific needs, priorities, and shared community goals. •Develop trust between community interests, City planning staff, the City Council, and the Planning Commission through an open, transparent process. •Build support for the plan by bringing diverse viewpoints together. •Elevate voices of those at risk of displacement and potential unintended consequences of proposed strategies and jointly find solutions. •Responsibility and accountability. More than a requirement Why Public Participation Public sector Community Businesses Other Stakeholders City of Edmonds Comprehensive Plan Update | 8 What is equitable community engagement? Understand and prioritize the needs of groups who have been historically overlooked, underserved, disproportionately impacted, and seldom heard. In general, they include: •People above 60 years , living alone •Households with incomes < $50,000 •Families with children < 18 years of age •Non-English Speakers •People who are Black, Indigenous, or People of Color (BIPOC) •People who are not citizens •People who have disabilities •People who rent their homes •People without reliable computer and/or internet access •People who are LGBTQIA+ •People who rely on public transit City of Edmonds Comprehensive Plan Update | 9 City’s Goal: To encourage new voices, enable more accurate representation, and uncover city practices that create a barrier for some to participate in public processes. To facilitate public participation opportunities that are accessible to all members of the Edmonds community. Community Champions Initiative City of Edmonds Comprehensive Plan Update | 10 Who are Community Champions •Community Champions represent a variety of historically underrepresented groups, including: •Racial minorities •Older residents •Non-motorized transportation users/advocates •Environmental organizations •Co-create inclusive engagement opportunities working with the City staff. •Facilitate working sessions with your network groups . •Document feedback -ideas, comments and recommendations shared by the community. Serve as an Engagement Outreach Specialist , assisting city to gather feedback and diverse perspectives of the community that help in the decision-making processes. In line with city’s Equitable Engagement Framework. City of Edmonds Comprehensive Plan Update | Engagement Milestones City of Edmonds Comprehensive Plan Update | 12 Community Engagement Milestones Meetings include in-person meetings, virtual open houses, focus groups, workshops, charetes, stakeholder meetings, Planning Board, and Council. 2024 City of Edmonds Comprehensive Plan Update | 13 City’s Engagement Approach •Involve people of different ages, genders, socioeconomic backgrounds, ethnicities, and abilities. •Interpreters and translated materials in multiple languages. •Accessible meeting locations. •Ensure respectful and effective interactions. •Open Communication and clear processes on how they can participate. •Partnerships with local organizations, businesses, and other stakeholders. •Form advisory committees, focus groups, and collaborative workshops. Inclusivity Transparency Collaboration Gu i d i n g p r i n c i p l e s City of Edmonds Comprehensive Plan Update | Reached out to populations we don’t often hear from in the public process Strategy: •Inclusive branding •survey and marketing in multiple languages •Meet people where they are •Have a neighborhood presence •Test new outreach strategies •Willingness to make mistakes and learn. 14 Early Outreach City of Edmonds Comprehensive Plan Update | Yard signs RAISE AWARENESS 15 Summer 2022 Visioning Activities Coffee Chats THEMED NEIGHBORHOOD CONVERSATIONS Walk & Talks EXPLORE KEY TOPICS IN REAL WORLD SCENARIOS Weekly articles HELP PUT WEEKLY THEMES INTO CONTEXT Table at local events MEETING PEOPLE WHERE THEY ARE Online surveys ALLOW INDIVIDUAL EXPRESSION Panel discussion IN-DEPTH CONVERSATIONS ON KEY TOPICS FROM SUBJECT MATTER EXPERTS Multi-lingual branding PROCESS OF BUILDING TRUST Collective Vision City of Edmonds Comprehensive Plan Update | Six-week visioning process talking about different elements of the comprehensive plan. Week 1: Identity Week 2: Quality of Life Week 3: Economic Growth Week 4: Environment Week 5: Culture Week 6: Livability and Land Use 16 Visioning Outreach Over 8,500 comments were collected Public providing input on the draft vision statement illustration at PorchFest 2022 City of Edmonds Comprehensive Plan Update | 17 Scoping Outreach, August 2023 Focused on understanding the needs and priorities for the next 20 years. Summer 2023 Engagement @ Civic Park Opening •Community Fair @ Woodway Highschool •Popsicles in the Park Wednesdays •Meet a planner Thursdays EIS Scoping August – September 2023 Focused on the environmental concerns. City of Edmonds Comprehensive Plan Update | 18 Neighborhood Meetings, December 2023 Focused On: •Existing conditions o Employment & Economic Development, Land Use & Transportation, Housing Equity & Climate Resilience, Growth Targets. •Preliminary Observations. •Goals & opportunities for future development. TOTAL COMMENTS – Approx. 360 City of Edmonds Comprehensive Plan Update | 19 Online Open House, March 11th -April 02, 2024 City of Edmonds Comprehensive Plan Update | 20 Citywide Forum, March 2024 Focused On: •Growth Alternatives •Neighborhood Centers and Hubs Approach •Environmental Impact Statement Received suggestions from the community for the new centers and hubs which were incorporated into the growth alternatives. City of Edmonds Comprehensive Plan Update | 21 Waterfront Design Charette An interactive community session to facilitate discussions about the waterfront area's future vision. This included a design exercise during which the public shared their ideas on three major elements of the Waterfront Neighborhood. 1.Future Forward Urban Design 2.Marsh and Ecological Functionality of the Waterfront 3.Waterfront Access/Integration City of Edmonds Comprehensive Plan Update | 22 Citywide meetings, May 2024 Focused on draft goals and key policy initiatives related to six key elements of the Comprehensive Plan •Land Use •Housing •Transportation •Economy •Urban Design •Environment Comments/ feedback are accepted through June 7th. City of Edmonds Comprehensive Plan Update | 23 Waterfront Design Charette, June 2024 A follow-up to the Waterfront Vision Design Charette which took place on March 25th The conceptual vision was shared with the community. •Focused on making the waterfront more walkable and encouraging multi-modal connections? •How to activate the corridor with family-friendly/ diverse activities? •How can we address climate impacts? •How can Marsh be integrated with the surrounding open spaces City of Edmonds Comprehensive Plan Update | 24 Community Table, June 2024 •Organized by the community champions. •Focused conversations with the community groups that were not historically represented and underserved. •Key Themes: o Housing o Economy o Transportation o Environment City of Edmonds Comprehensive Plan Update | How to Involve / Where to find us? City of Edmonds Comprehensive Plan Update | 26 Who should involve? Everyone who live/ work/ connected to Edmonds City of Edmonds Comprehensive Plan Update | 27 Project Webpage Visit: everyonesedmonds/edmondswa.gov City of Edmonds Comprehensive Plan Update | 28 Other Tools News Release Printed Flyers (Multilingual) Mailing list Social Media City of Edmonds Comprehensive Plan Update | 29 City of Edmonds Comprehensive Plan Update | Email us @ everyonesedmonds@edmondswa.gov For more updates, visit edmondswa.gov/everyonesedmonds Questions/Discussion ATTACHMENT B RECOMMENDATIONS FOR APPROVING GRANTS AWARDED BY CITY OF EDMONDST DIVERSITY, EQUITY, INCLUSION, AND ACCESSIBILITY COMMISSION June 2024 Grant Review Team: Dipti Chrastka, Pam Iverson, Umrah Thomas. Framework (criteria we used in our review): • Is this a new applicant –have they been funded before? • Are they open to partial grant funding – so we can spread the funding further. How much will Commission funds impact their ability to provide the service? • Preference toward agencies that are historically underfunded, limited resources to funding. Based on these criteria, we make the following recommendations:  Pride of Edmonds (picnic): $250, their total request.  College Place Elementary PTSA (Multicultural Night): $500, half of their costs.  Sno-Isle Library Foundation (OutLoud Story telling: $250, half of their costs.