2024-07-16 Council PPW MinutesMinutes
PARKS & PUBLIC WORKS COMMITTEE MEETING
July 16, 2024
Elected Officials Present Staff Present
Councilmember Susan Paine (Chair) Rob English, Acting Public Works Director
Councilmember Michelle Dotsch Shannon Burley, Deputy Parks, Rec. & Human Serv. Dir.
Council President Olson (ex-officio) Sharon Cates, City Attorney’s Office
Kyle Woods, Planner & Capital Project Manager
Ross Hahn, WWTP Manager
Scott Passey, City Clerk
1. CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 121 – 5th Avenue North, Edmonds, at 1:30 pm by Councilmember Paine. An agenda
item regarding a Settlement Agreement with New Cingular Wireless PCS, LLC at Five Corners was
added to the agenda.
2. COMMITTEE BUSINESS
1. Car Show & Oktoberfest Event Agreements
Ms. Burley explained all event agreements are routed through City departments including streets,
police, fire, risk management and legal. The council has previously authorized agreements for Spring
Fest, Summer Market, Arts Festival, 4th of July and Taste Edmonds; these are the final two agreements
for 2024. The car show has been in downtown Edmonds for over 20 years in nearly the same footprint.
In a meeting with the police department and Chamber to discuss load-in and other challenges, slight
tweaks were made including creating a new detour route to Ace Hardware. The event organizers also
enhanced the experience near Centennial Plaza to include music and an active space. This is a one
day event, Sunday, September 8.
Oktoberfest is the Rotary Club’s primary fundraiser. The event is moving from Frances Anderson Center
to Civic so no road closures are required; space is reserved for ADA parking and dumpsters. The event
agreement has been reviewed by the appropriate departments. The event is free and open to the public
with the exception of the beer garden which has a paid entrance fee, the fundraising portion of the
event. This is a two day event, Friday & Saturday, September 13 and 14.
Questions and discussion followed regarding the location of portable restrooms for Oktoberfest, review
by risk management related to insurance coverage, and concern South County Fire was not listed as a
participating fire agency.
Committee recommendation: Consent Agenda
New Item: Settlement Agreement with New Cingular Wireless PCS, LLC
Councilmember Paine read the narrative on the agenda memo, “The City and New Cingular Wireless
PCS, LLC, successor in interest to AT&T Wireless Services of Washington, LLC, (Lessee) are parties
to a lease executed on or about February 18, 2004, whereby the City leased to Lessee a certain area
of the property it owns at Five Corners, located at 8505 S. Bowdoin Way, Edmonds, Washington (the
Lease). The Lease is currently in month-to-month status. A dispute has arisen between the parties
pertaining to payment of rent for use of the property for the calendar year 2023 and the obligations and
liabilities arising pertaining thereto under the Lease. The City and Lessee have negotiated an agreed
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resolution, subject to city council approval.” She explained the council has had an executive session
regarding this item.
Committee recommendation: Consent Agenda
2. Mathay Ballinger Park Improvements Construction Contract Approval
Mr. Woods explained this is a request for approval to execute the contract for Phase 2 Mathay Ballinger
Park Improvements project. Phase 1 added a flushing restroom which was delivered on June 21;
inspection and utilities are being finalized and it is hoped the restroom will be open soon. Phase 1 also
included water service and sewer hookup. Phase 2 will add an accessible pathway from the parking lot
to the playground and connected to the Interurban Trail spur as well as benches, picnic tables, and
base for a shade structure. The contractor for Phase 1 will also construct Phase 2. The project is funded
by REET and does not impact the General Fund. The contract has been reviewed by Ms. Cates.
Questions and discussion followed regarding addition of the Mee property to this park, acquisition paid
for by Snohomish County Conservation Futures Grant which does not allow structures and requires the
property remain open space, the City’s experience with this contractor, and funding for demolition of
structures on the Mee property.
Committee recommendation: Consent Agenda
3. Report on Construction Bids for the Main Street Overlay Project
Mr. English explained this is the portion of the Main Street overlay project from 6th Avenue to 8th Avenue.
Bids were advertised in June and opened on July 9. The City received two bids, Taylor’s Excavators
and Road Construction NW. Taylor’s Construction was the lower bidder at $1,331,275. The engineer’s
estimate was $1,202,550; bids were approximately 10% higher which was not unexpected given the
time of year and the delay for approval from WSDOT. Staff’s review of the bid documents discovered
an issue with the disadvantaged business enterprise (DBE) documents. WSDOT requires a 16% DBE
contractor participation; Taylor’s Excavators compliance is under review and an answer is expected in
a few days. If WSDOT finds their DBE documents unacceptable, staff will recommend rejection of bids
at next week’s council meeting and readvertise in August. If WSDOT finds the DBE documents
acceptable, staff will likely recommend moving forward with the project.
Questions and discussion followed regarding concern with the design of the bike lane, no official action
taken by council to change the bike lane design, locally funded overlay from 8th to 9th with an uphill bike
lane, concern with safety due to centerlines not matching up where bike lanes end and a suggestion to
bring that back to council, purpose of the bike lane to meet Complete Streets and provide safety for
bicycles, when WSDOT will provide a decision regarding the DBE documents, staff emailing or
scheduling a special PPW Committee meeting to discuss whether to proceed, not proceeding with other
bidder due to the amount of their bid, bike lane options, having further discussion with full council about
the bike lane, and additional funding required for the project as the low bid exceeds the engineer’s
estimate.
Committee recommendation: Approval/rejection of bid when WSDOT provides decision and discussion
about bike lane at full council.
4. Presentation of Haul Route Agreement for Meadowdale Beach Park Estuary
Restoration Project
Mr. English explained this is an arrangement put in place by the City and Snohomish County in 2021
related to the Meadowdale Beach Park Estuary Restoration Project. At the start of the project 2,700
truck trips were estimated to be generated on the haul route through Edmonds into Lynnwood and to I-
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5. The arrangement included a pre and post haul survey to determine damage caused to City streets
by the repetitive truck trips. Snohomish County and the City agreed to hire IMS, a pavement
management and condition consultant, to evaluate the pavement. The PCI prior to the project was of
87 (0-100 scale), and 80 at the conclusion of project late last year. IMS’s model forecast the PCI without
the truck trips to be 85. Using that information, IMS generated a cost of approximately $142,000 as
payment for damages. Snohomish County has agreed to this agreement.
Questions and discussion followed regarding what PCI triggers rehab of a street, appreciation for the
pre and post assessment, support for allocating funds to rehab that roadway, and the PCI rating of other
City streets.
Committee recommendation: Consent Agenda
5. Presentation of Professional Services Agreement for the Edmonds Marsh Estuary
Planning Study
Mr. English explained the agreement for the $135,000 grant with the National Fish & Wildlife Foundation
was approved by council in March. An RFQ was issued to select a consultant for the study; three firms
responded, Blue Coast Engineering, Herrera and Shannon & Wilson. The selection panel chose Blue
Coast Engineering based on their qualifications and experience. The agreement with the scope and fee
is included in the packet. The scope contains three primary tasks 1) hydrologic evaluation and modeling,
2) contamination impact analysis, and 3) planning and public outreach/engagement. Task 4 provides
project management activities for the duration of the project. The proposed professional services fee is
$174,997 and will be funded by the grant and local match from the Marsh Restoration Fund (Fund 017).
The estimated total project cost is $226,000 including staff time; the citizen advisory group assisting
with this effort.
Questions and discussion followed regarding a meeting regarding the site in August that has been
canceled, concern with proceeding with this study without information about contamination from
Ecology and Unocal, timeframe to spend the grant funds or request an extension, support for
proceeding with this study, the consultant providing a presentation to council, additional cost of a
presentation to council, and the match provided by the Marsh Restoration Fund.
Committee recommendation: Consent Agenda
6. Carbon Recovery Project - Amendment #3 Parametrix PSA
Mr. Hahn explained, like HKA, Parametrix is a critical contractor in the carbon recovery project. This
contract is not part of the contract for the carbon recovery project and is funded by the City. Due to the
length of the carbon recovery project, the expiration date of this contract needs to be extended from
June 30, 2024 to June 30, 2025 and $25,000 added to the funding which hopefully will get the project
to completion. (Two previous contract amendments extended the original completion date of August 31,
2022.) There is $30,000 remaining in the budget for this PSA; Parametrix forecasts it will require
approximately $50,000-$55,000 total for the remaining portion of programming and instrumentation and
controls work necessary to complete the project.
Discussion followed regarding cost sharing by the City and its partners, and upgrading the SCADA
system.
Committee recommendation: Consent Agenda
3. ADJOURNMENT
The meeting was adjourned at 2:36 pm.
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