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2024-08-20 Council PPW Committee Packet1 2 OF BbMG ti Agenda Edmonds City Council 1,00 PARKS AND PUBLIC WORKS COMMITTEE CITY COUNCIL CONFERENCE ROOM 121 - 5TH AVENUE N, EDMONDS, WA 98020 AUGUST 20, 2024, 1:30 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE COUNCIL AND CITY STAFF. COMMITTEE MEETING AGENDAS DO NOT INCLUDE AUDIENCE COMMENTS OR PUBLIC HEARINGS. PERSONS WISHING TO JOIN THIS MEETING VIRTUALLY IN LIEU OF IN -PERSON ATTENDANCE CAN CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM. US/J/95798484261 OR JOIN BY DIAL -UP PHONE: US: +1 253 215 8782 WEBINAR ID: 957 9848 4261 STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY. IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR PERSONAL DEVICES, A MONITOR IS PROVIDED AT THE CITY COUNCIL CONFERENCE ROOM AT 121 5TH AVE N, EDMONDS WA. COMMITTEE MEMBERS: SUSAN PAINE (CHAIR), MICHELLE DOTSCH, COUNCIL PRESIDENT (EX- OFFICIO MEMBER) CALL TO ORDER COMMITTEE BUSINESS 1. Presentation of Street Dedication at Intersection of 162nd St SW and 74th PI W (10 min) 2. Presentation to Award Construction Contract for the Main Street Overlay Project (10 min) 3. Sierra Park Expansion Grant Application 4. Council Rules of Procedure Section 9 - Motions (10 min) ADJOURNMENT Edmonds City Council Agenda August 20, 2024 Page 1 2.1 City Council Agenda Item Meeting Date: 08/20/2024 Presentation of Street Dedication at Intersection of 162nd St SW and 74th PI W Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On September 13, 2022, staff presented this item to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Forward item to consent agenda for approval. Narrative The City is currently reviewing a proposed 2-lot subdivision located at the SE corner of 162"d St SW and 74t" PI W. In accordance with Edmonds Community Development Code (ECDC) 20.75.085 (Subdivision - Review Criteria), the city council may require dedication of land in the proposed subdivision for public use. During review of the proposed development, it was found that a portion of the existing public road as well as public water, sewer and storm utilities are located on private property. There is an existing utility easement that encompasses a portion of this area but does not cover the area in its entirety. In addition, there is no existing access easement over this portion of the property. In coordination with the property owner, a street dedication of 1240sf is proposed. This item was previously heard at the 9/13/2022 PPW Council Committee and although it was approved at that time for a future consent agenda, this action was delayed pending submittal of final plat documents. The final plat documents are the mechanism in which the dedication is recorded against the property and therefore, are required in the council packet for the agenda item. The applicant submitted the final documents, with dedication area clearly depicted, on 6/15/2024 (Attachment 3). As it has been almost 2-years since this item was heard at the PPW committee and new documents are now available, it seemed appropriate to bring this item back to committee before taking further action. Following Council approval, the street dedication will be recorded against the subject property with the final plat documents for the subdivision. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Site Plan Attachment 3 - Existing Easement and Proposed Dedication Packet Pg. 2 2.1.a City of Edmonds Vicinity Map - 162nd & 74th I I I I I I A4 E • . ONE 1:6,062 O 0 505.19 1,010.4 Feet 752.3 This ma is a user generated static output from an Internet mapping site and is g,028 P � B P PP B reference only. Data layers that appear on this map may or may not be accura WGS_1984_Web-Mercator _Auxiliary -Sphere current, or otherwise reliat © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTI( C 0 Legend Q - Sections Boundary L Sections = Edmonds Boundary ArcSDE.GIS.PROPERTY_BUILDIP C ArcSDE.GIS.STREET_CENTERLIN — <all other values> V Interstate Principal Arterial Minor Arterial; Collector r Local Street; On Ramp 4- 0 State Highways = O <all other values> f�4 - 0 � 1 to i 2 a County Boundary Q �a Parks ArcSDE.GIS.PROPERTY _WASHIP ArcSDE.GIS.PROPERTY— CITIES v ArcSDE.GIS.PROPERTY_CITIES > City of Edmonds r City of Lynnwood C 41 City of Mountlake Terrace E L Unincorporated King Co; Unincor V f4 City of Woodway w Q Citv of Arlington: Citv of Bothell: ( d Notes E Packet Pg. 3 SW 1/4 SW 1/4 SEC. 9 .TWP. 26N .RGE. 5E W.M. 2.1.b SURVEY NOTES: SEE TOPOGRAPHIC SURVEY PREPARED BY WEST ALLIANCE DATED 08/15/2020 EX SSMH RIM= 65.21 I.E.=57.63 (CTR.) EX SDMH RIM= 65.73 I.E.=60.28 8" I.E.=57.43 15" EX SIDE SEWER 4" PVC PER CITY AS-BUILTS APPROX. EX UTILITY POLE WITH 5' SEPARATION FROM PROPOSED WATER METER n\' EX SDMH �I RIM=89.5,3 ' \ I. E. = 80. 13 IN I.E.=80.53 N 162nd St. RI M=88. s S. W RI8.05 I.E. = 78.22 (CTR.) (ASPHALT AND PATCH ASPHALT PER GU-410 HERZER SHORT PLAT DEVELOPMENT PLAN EX CB RIM=85. 18 LE.=81.63 EX CB RIM=87.02 g EX CB RIM=102.33 I. E. = 100.73 7 \ o S0 8 „SO EX CB RIM=87.39 I.E. = 79 (W. S. ) EDMONDS, WASHINGTON PLN2021-0034 EX 6" SS CO W/ 12" LOCKING I % LAMPHOLE COVER WITH 1/2" HEX BOLTS AND CONCRETE/ASPHALT COLLAR TYP ° a aQaoaa �a000a EX CB EX CB ffaQa #gO fIO f1 QOOa� RIM=102.81 RIM=1 10. 12 I. E. 100.31 I.E.= 108.37 EX CB EX CB RIM= 117.54 RIM= 1 14.34 I. E. = 114.44 HOUSE I.E. 1 10.44 EX CB RIM=1 18.02 I.E.=114.62 8" -� 2" LE.=115.62 6" ill 30' CONTOUR INTERVAL = 2' 30 0 30 60 III III III 87° 13'44 E 407.95' SS- SEE NOTE 7 N r� ROPOSED - - - � X _S87E PUBLIC ACCESS AND UTILIT�( ESMT ° G� AS - - SS A, PUBLIC UTILITY SHED S W S� �6 EASEMENT 1� _ 12 AFN 9203020337 �� 10.0' I I °J p 8-5 v p EX WATER M 9 SHED PUBLIC UTILITY EX GAS LINE o B� _ 7°13'44"W ( _ EASEMENT EX CB 0 APPROXIMATE LOCATION N OBSERVED ROAD 1 1 1.73' I AFN 8306230251 WATER METER RIM= 11 .96 CENTERLINE / ".,SEE WA-130 I.E.=1 1 . 1 1 P / APPROXIMATE 15 SIDE SEWER O , EX GAS LINE SERVES LOT 2 \ > 0 0 / WETLAND B� / RIVATE I I UTIL EASEMENT GRAVEL �� ACCESS EASME P �e 10.0' EX CB 1 PROPOSED TO BENEFIT L 2 I ��� ` 0�0 a PUBLIC UTILITY 15' �3�` HOUSE �P 5 EASEMENT o RIM=65.94 / WATER SERVICE <� PROTECT TREE oT F0 AFN 8306230251 LE.=63.74 CONNECT TO EX MAIN O �0 LOT 1 10 .. _ o ROOTS. HAND DIG AS '� 5 °j / -�n _ N 1 TYPE K COPPER TUBING L L' / �, ,,, �� � r o ±36,518 SF NEEDED g R-4 4 O A - PROPOSED ROADWAY `r° `n 0 ARKING �� Q WIDENING AREA = 81 SF / t° LLS \ \.\ o SDMH B 3 PLUS 18 ASPHALT FOR I �, IM=123. 14 B-2 THICKENED 0 95.0 1 -4- \ -9 Q EDGE TR-523 0 + ''F FORI EX WLOTS 1 SERVICE:& 2LE.=1 17.84 aa� �� a o ^/ P SEE SHEET 3 162ND ST 0 o LOCATION APPROXIMATE I 19J14J ° TYPICAL SECTION DETAIL 95. 4 / I 1a11aaQ0�aaQaa Iaaa�La 2 ROPOS ASPH LT ° Cali (� ^ N ` 1 858 SF LOT 2 I .DISCONNECT LOT 2 HOUSE FROM I 16G d _ N eQa as /\ / I�21 AYE`S 2) +33,883 SF EX WATER SERVICE. v I o 2:1PROPO D" 3'° GRASS, I JA S T 0 E I� EWAY EX SIDE SEWER � FOOTPff H RECORD OF SURVEY EX MH 4" PVC ; ` I M5�26.69 (A.F. #201610255002 ❑ / a \ PER CITY AS-BUILTS HOUSE APPROX. I I. E. 123.69 �0 \ ❑ ° SHED O J P 0� �.. EX CB \ G RIM=72.35 P I. E. = 70.70 0 L N�' Co °' o� Qb P Ott ON KEYSTONE RET. WALL p P o� RIM=77. 13 / 0 0 0� P o I.E.=71.58 15" of o ON2� 00 0 ° 1344'E 426.75 j� � N / G / O A-1 EX CB T RIM= 114.72 I. E. 1 12. 12 ,0 WETLAND A oI ° \ 4, 744 �`. F. 0 „M Aa q� \il \ Lw 0NOTE: NO PORTION OF THE DRIVEWAY SHALL EXCEED 14% SLOPE 0+ 100 �� / 95 all 85 0 a- �Q 0 0V) X O 0 W + W �O Oil CD Q o U) �y0 -2.617. 100 95 I 85 0+00 0+25 0+50 0+75 LOT 2 DRIVEWAY PROFILE Horizontal Scale: 1 " = 30' Vertical Scale: 1 if = 6' PRIVATE ACCESS EASEMENT TO BENEFIT LOT 2 ROPOSED 41 PUBLIC ACCESS AND UTILITY ESMT EASEkMT 40' AFN 920302= 15.00' / I SEWER EASEMENT TO BENEFIT LOT 2 ACCESS AND UTILITY EASEMENT EXHIBIT SCALE: 1 "=30' NOTES: 10. A SEPARATE RIGHT -OF WAY CONSTRUCTION PERMIT IS REQUIRED FOR ALL WORK WITHIN CITY RIGHT-OF-WAY. 11. PEDESTRIAN ACCESS CAN TO HOUSE FROM PROPOSED DRIVEWAY CAN BE VIA UNPAVED WALKING PATH OR ALONG EXISTING DRIVEWAY PENDING PROPERTY OWNER APPROVAL. PROPOSED \ 10' DRY \ U TI LI TY -� EASEMENT \\ EX DRY UTILITIES \PHONE, CABLE AND POWER \ APPROXIMATE LOCATION 10' PROPOSED GAS \ \ EASEMENT \ \ DRY UTILITY EASEMENT EXHIBIT SCALE: 1 "=30' SITE VICINITY MAP SCALE 1" = 2,000' N PROJECT INFORMATION APPLICANT/OWNER......................................... BRETT AND CHERI HERZER 16209 75TH PL W EDMONDS, WA 98026 ENGINEER....................................................... GROUP FOUR, INC. P.O. BOX 1059 LAKE STEVENS, WA. 98258 PHONE: (425) 408-1152 PROJ. MGR.: KEN WILLIAMS SURVEYOR...................................................... WEST ALLIANCE 13614 ASH WAY EVERETT, WA. 98204 PHONE: (509) 630-0783 ZONING......................................................................RS-20 ACREAGE...................................................................1.60 AC LOTS..........................................................................2 WATER SOURCE/PURVEYOR...................................... CITY OF EDMONDS (425) 771-0241 SEWER METHOD/OPERATOR...................................... CITY OF EDMONDS (425) 771-0241 STORM WATER...........................................................CITY OF EDMONDS (425) 771-0235 FIRE DISTRICT............................................................SOUTH COUNTY FIRE (425) 551-1200 SCHOOL DISTRICT ......................................................EDMONDS SD NO. 15 TAX ACCOUNT NUMBERS..........................................00513100006600 SNOHOMISH COUNTY PUD........................................ MARY MCALLISTER (425) 670-3216 mmmcallister@snopud.com PUGET SOUND ENERGY.............................................051 1084195 1-800-321-7779 ZIPLY FIBER..............................................................#21-031 MIKE HAKAHAN (425)-949-0230 mike.hakahan@ziply.com COMCAST................................................................... 01462 JOHN WARRICK (425)-263-5328 John Warrick@cable.comcast.com OLYMPIC VIEW WATER AND SEWER .......................... #N/A (425)-774-7769 chris@ovwater.com NOTES: 1. EXISTING SIDE SEWER CONNECTION AND EXISTING WATER SERVICE COME FROM CITY AS -BUILT DRAWINGS AND ARE APPROXIMATE. WHERE WORK IS REQUIRED ON EXISTING SIDE SEWER OR WATER SERVICE, THE CONTRACTOR SHALL FIELD VERIFY THEIR LOCATIONS PRIOR TO CONSTRUCTION. 2. PROPOSED ASPHALT DRIVEWAY WILL BE: • 4" MIN THICK MHA CLASS J" PG 58H-22 I 6" CRUSHED SURFACE BASE COURSE PER WSDOT STD SPEC 9-.3.9(3) 3. PROPOSED CUT AND FILL SLOPES AROUND PROPOSED PARKING AREA SHALL BE 2:1 MAX. 4. GRADING QUANTITIES 7 C.Y. CUT 7 C.Y. FILL GRADING QUANTITIES ARE APPROXIMATE. THEY COME FROM SURFACE TOPOGRAPHY ONLY AND DO NOT ACCOUNT FOR SHRINK, SWELL OR TOP SOIL REMOVAL. CONTRACTOR SHALL DEVELOP HIS OR HER OWN GRADING QUANTITIES FOR BIDDING AND CONSTRUCTION PURPOSES. 5. PROPOSED IMPERVIOUS SURFACE DRIVEWAY: 858 SF PAVEMENT WIDENING: 81 SF TOTAL: 939 SF (BELOW THRESHOLD FOR DRAINAGE REVIEW) Sheet List Sheet Number Sheet Title C1 DEVELOPMENT C2 TESC PLAN C3 NOTES & DETAILS 6. TREES TO BE PROTECTED SHALL HAVE BARRIER FENCING INSTALLED AT DRIP LINE TO PROTECT ROOT SYSTEM. 7. ROADWAY RESTORATION FOR UTILITY TRENCHING WILL REQUIRE A FULL WIDTH OVERLAY WHERE PATCHES FALL INTO BOTH TRAVEL LANES. 8. FINAL RESTORATION WITHIN THE RIGHT-OF-WAY SHALL BE COMPLETED BY THE CONTRACTOR, NOT THE CITY OF EDMONDS. THIS INCLUDES THE INSTALLATION OF THE WATER SERVICE LINE THAT WILL BE COMPLETED BY THE CITY OF EDMONDS 9. THE CITY'S PUBLIC WORKS OPERATIONS AND MAINTENANCE DEPARTMENT TO FABRICATE FIRE/AID ADDRESS SIGN. THE CONTRACTOR/OWNER SHALL CONTACT THE ENGINEERING DIVISION BY EMAIL AT engineeringpermits@edmondswa.gov UTILITY CONFLICT NOTE: INAD VANCE OREQUESTED SIGN FABRICATION. BECOL COLLECTED PRIOR TOPERMIT ISSUANCE. FIRE/AID CAUTION: ADDRESS SIGNS ARE $100 PER SIGN. THE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING THE LOCATION, DIMENSION, AND DEPTH OF ALL EXISTING UTILITIES WHETHER SHOWN ON THESE PLANS OR NOT, BY POTHOLING THE UTILITIES AND SURVEYING THE HORIZONTAL AND VERTICAL LOCATION PRIOR TO CONSTRUCTION. THIS AND THEN SHALL INCLUDE CALLING UTILITY LOCATE 1-800-424-5555 POTHOLING ALL OF THE EXISTING UTILITIES AT LOCATIONS OF NEW UTILITY CROSSINGS TO PHYSICALLY VERIFY WHETHER Know what's below. OR NOT CONFLICTS EXIST. LOCATIONS OF SAID UTILITIES AS SHOWN ON THESE PLANS ARE BASED UPON THE UNVERIFIED PUBLIC INFORMATION Call two business AND ARE SUBJECT TO VARIATION. IF CONFLICTS SHOULD OCCUR, THE da s before OU dl CONTRACTOR SHALL CONSULT WITH THE ENGINEER OF RECORD TO Y Y g RESOLVE ALL PROBLEMS PRIOR TO PROCEEDING WITH CONSTRUCTION. APPROVED FOR CONSTRUCTION CITY OF EDMONDS CITY ENGINEERING DIVISION im Z O >N W U U N N 00 LO00 00 N N Z N W� MZ MW 0� U 0 O U Wa ?7-� U U W w z z O Y O LJ 0. W L U Q 20123035 �'n�. RfGISTERE� G�� SS�ONA L EN 08/04/2022 co E LIj L LLj U U oLU � Q P P CL a� v� cr- a o� (10 Cr P P � a N o O m O a wa N J w Z _ W w 0� 0 a z v � w a 0 W Uj N w W W LU z W SHEET OF C1 3 21-0504 Packet Pg. 4 CITY OF EDMONDS FINAL SHORT PLAT NO. PLN2021— 0034 I 2.1.c I Dedication: KNOW ALL PERSONS BY THESE PRESENTS THAT BRETT H. HERZER AND CHERI M. HERZER HUSBAND AND WIFE, THE UNDERSIGNED OWNER(S), IN FEE SIMPLE OF THE LAND HEREBY PLATTED, AND MORTGAGE ELECTRONIC REGISTRATION SYSTEMS INC. SOLEY AS NOMINEE FOR FINANCE OF AMERICA, AND BOEING EMPLOYEE CREDIT UNION, THE MORTGAGEE THEREOF, HEREBY DECLARE THIS SHORT PLAT AND DEDICATE TO THE USE OF THE PUBLIC FOREVER ALL STREETS, AVENUES, PLACES AND SEWER EASEMENTS OR WHATEVER PUBLIC PROPERTY THERE IS SHOWN ON THE SHORT PLAT AND THE USE FOR ANY AND ALL PUBLIC PURPOSES NOT INCONSISTENT WITH THE USE THEREOF FOR PUBLIC HIGHWAY PURPOSES. ALSO, THE RIGHT TO MAKE ALL NECESSARY SLOPES FOR CUTS AND FILLS UPON LOTS, BLOCKS, TRACTS, ETC. SHOWN ON THIS SHORT PLAT IN THE REASONABLE ORIGINAL GRADING OF ALL THE STREETS, AVENUES, PLACES, ETC. SHOWN HEREON. ALSO, THE RIGHT TO DRAIN ALL STREETS OVER AND ACROSS ANY LOT OR LOTS WHERE WATER MIGHT TAKE A NATURAL COURSE AFTER THE STREET OR STREETS ARE GRADED. ALSO, ALL CLAIMS FOR DAMAGE AGAINST ANY GOVERNMENTAL AUTHORITY ARE WAIVED WHICH MAY BE OCCASIONED TO THE ADJACENT LAND BY THE ESTABLISHED CONSTRUCTION, DRAINAGE, AND MAINTENANCE OF SAID ROADS. IN WITNESS WHEREOF, WE HEREBY SET OUR HANDS AND SEALS THIS __— DAY OF _—_--__, 20_ BRETT H. HERZER CHERI M. HERZER MORTGAGE ELECTRONIC REGISTRATION SYSTEMS INC. SOLELY AS NOMINEE FOR FINANCE OF AMERICA BY-------- ------------------- DATE ITS-------------------- BOEING EMPLOYEE CREDIT UNION BY ---------------- DATE Acknowledgment: STATE OF ________ ) )SS COUNTY OF ------------------- ) I CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT BRETT H. HERZER IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE/SHE SIGNED THIS INSTRUMENT ON OATH STATING THAT HE/SHE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE (TITLE) OF --- TO BE THE FREE AND VOLUNTARY ACT AND DEED OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THIS INSTRUMENT. SIGNATURE. NAME (PRINTED) NOTARY PUBLIC IN AND FOR THE STATE OF RESIDING AT MY APPOINTMENT EXPIRES: DATED: STATE OF ________ ) )SS COUNTY OF ------------------- ) I CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT CHERI M. HERZER IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE/SHE SIGNED THIS INSTRUMENT ON OATH STATING THAT HE/SHE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE (TITLE) OF --- TO BE THE FREE AND VOLUNTARY ACT AND DEED OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THIS INSTRUMENT. SIGNATURE. NAME (PRINTED) NOTARY PUBLIC IN AND FOR THE STATE OF RESIDING AT MY APPOINTMENT EXPIRES: DATED: RECORDER'S CERTIFICATE: FILED FOR RECORD BY WEST ALLIANCE LLC THIS_____ DAY OF___________ 20--- A.D., AT______ MINUTES PAST______ O'CLOCK ---- M. AND RECORDED IN VOLUME______ OF ON PAGE____ RECORDS OF______________ COUNTY, WASHINGTON MGR. SUPT. OF RECORDS Restrictions: 1. CONDITIONS OF APPROVAL MUST BE MET AND CAN BE FOUND IN THE APPROVAL FOR THE SHORT SUBDIVISION LOCATED IN FILE NO. PLN2021-0034 IN THE CITY OF OF EDMONDS PLANNING DIVISION. 2. SUBJECT TO C C & R'S PLAT OF MEADOWDALE BEACH (A.F. 1193094) 3. SUBJECT TO RESERVATIONS CONTAINED IN DEED (A.F. 7f527549) 4. SUBJECT TO AGREEMENT (A.F. #705862) 5. SUBJECT TO STORM SEWER EASEMENT (A.F. #8306230251) 6. SUBJECT TO UTILITY EASEMENT (A.F. #9203020057) 7. SUBJECT TO VIEW CORRIDOR NOTICE (A.F. #9503020057) 8. SUBJECT TO C C & R'S LOT LINE ADJ. (A.F. #9512270506) & CORR. (A.F. #9608090002) & (A.F. #9903221254) 9. SUBJECT TO C C & R'S AGREEMENT (A.F. 9601030046) 10. SUBJECT TO ITEMS DISCLOSED IN SURVEY A.F. #200205315007) 11. SUBJECT TO ITEMS DISCLOSED IN SURVEY (A.F. #201610255002) 12. SUBJECT TO CRITICAL AREAS (A.F. #202205030187) 13. SUBJECT TO PROTECTED TREES (A.F. #2022050300188) Easement Provision: 1. THE 15' SEWER EASEMENT LOCATED ACROSS LOT 1, AS SHOWN HEREON, IS HEREBY RESERVED AND GRANTED TO THE OWNERS OF LOT 2, AS SHOWN HEREON, FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, OPERATING AND MAINTAINING SANITARY SEWER. THE COST SHALL BE THE RESPONSIBILITY OF SAID LOT 2 WITH THE RIGHT OF INGRESS AND EGRESS FOR SUCH PURPOSES. 2. THE 32' ACCESS EASEMENT LOCATED ACROSS LOT 1, AS SHOWN HEREON, IS HEREBY RESERVED AND GRANTED TO THE OWNERS OF LOT 2, AS SHOWN HEREON, FOR THE PURPOSE OF INGRESS, EGRESS AND UTILITIES TOGETHER WITH ALL OBLIGATIONS FOR THE MAINTENANCE OF THE DRIVING SURFACE AND UTILITIES WITHIN SAID EASEMENT. Hold Harmless Agreement: OWNER, AND ALL PERSONS HAVING PRESENT OR SUBSEQUENT OWNERSHIP INTEREST IN THESE LANDS, AND THE SUCCESSORS AND ASSIGNS OF OWNERS OR OTHER PARTIES HAVING ANY SAID INTEREST, HEREBY AGREE THAT THE CITY OF EDMONDS WILL BE HELD HARMLESS IN ALL RESPECTS FOR ANY AND ALL CLAIMS FOR DAMAGES FOR INJUNCTIVE RELIEF WHICH MAY BE OCCASIONED NOW OR IN THE FUTURE TO ADJACENT LAND OR IMPROVEMENTS BY REASON OF THE CONSTRUCTION OPERATION AND MAINTENANCE OF THE DRAINAGE SYSTEM AND HEREBY WAIVE AND RELEASE THE CITY OF EDMONDS FROM ANY ACT AND ALL CLAIMS FOR DAMAGES, EXCLUDING DAMAGE CAUSED SOLELY BY AN ACT OR OMISSION OF SAID CITY AND INJUNCTIVE RELIEF WHICH THE OWNERS, OR THEIR SUCCESSORS OR ASSIGNS, MAY THEMSELVES HAVE NOW OR IN THE FUTURE BY REASON OF THE CONSTRUCTION, MAINTENANCE, AND OPERATION OF SAID DRAINAGE SYSTEM. Representative Acknowledgements: STATE OF _________________ ) )SS COUNTY OF ------------------- ) 1 CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE SIGNED THIS INSTRUMENT, ON OATH STATED THAT HE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE ________ OF MORTGAGE ELECTRONIC REGISTRATION SYSTEMS INC. SOLELY AS NOMINEE FOR FINANCE OF AMERICA TO BE THE FREE AND VOLUNTARY ACT OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THE INSTRUMENT. DATED. — SIGNATURE ------ -------- (SEAL OR STAMP) (PRINT NAME) ----- NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON RESIDING AT____________________________ MY APPOINTMENT EXPIRES_______________ STATE OF ________ ) )SS COUNTY OF ------------------- ) 1 CERTIFY THAT 1 KNOW OR HAVE SATISFACTORY EVIDENCE THAT IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE SIGNED THIS INSTRUMENT, ON OATH STATED THAT HE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE ______ OF BOEING CREDIT UNION _—_ TO BE THE FREE AND VOLUNTARY ACT OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THE INSTRUMENT. DATED:________ SIGNATURE -------------------------------- (PRINT NAME) ---- NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON RESIDING AT____________________________ MY APPOINTMENT EXPIRES ______________ SURVEYOR'S CERTIFICATE THIS MAP CORRECTLY REPRESENTS A SURVEY MADE BY ME OR UNDER MY DIRECTION IN CONFORMANCE WITH THE RE— QUIREMENTS OF THE SURVEY RECORDING ACT AT THE RE— QUEST OF---- BRETT HERZER__IN_ MARCH _2024. CERTIFICATE NUMBER_30442_________ G. W WASJ� DO e e z 3044�2,�p �sslIs�� OVAL LAIC -a Vicinity Man Earth Subsidence Landslide Hazard Area: THE SUBJECT SITE IS LOCATED WITHIN THE EARTH SUBSIDENCE LANDSLIDE HAZARD AREA AND CONSISTENT WITH CITY CODES, THE DISCHARGE OF COLLECTED SURFACE WATER OR STORMWATER TO THE GROUND SURFACE OR SUBSURFACE IS PROHIBITED. Approval by Council, Mayor/City Clerk Attest: THE CITY COUNCIL HAS ACCEPTED THE STREET DEDICATION ASSOCIATED WITH THE SUBJECT SHORT PLAT. EXAMINED AND APPROVED THIS ____DAY OF ------- 2024. MAYOR, CITY OF EDMONDS ATTEST, CITY CLERK Approvals by the Director of Public Works: THE SURVEY DATE, LAYOUT OF STREETS, ALLEYS AND OTHER RIGHTS OF WAY, DESIGN OF BRIDGES, SEWAGE AND WATER SYSTEM AND OTHER STRUCTURES ARE APPROVED AND THE SUBJECT FINAL PLAT IS AUTHORIZED FOR RECORDING BY THE CITY OF EDMONDS PUBLIC WORKS DIVISION: THIS __ DAY OF ------------ 20__. Approvals by the Planning and Development Director: THE SUBJECT FINAL PLAT CONFORMS TO THE APPROVED PRELIMINARY PLAT AND ALL CONDITIONS OF THE PRELIMINARY APPROVAL AND IS APPROVED AND AUTHORIZED FOR RECORDING BY THE CITY OF EDMONDS PLANNING AND DEVELOPMENT DIRECTOR: THIS __ DAY OF 20__. Treasurer's Certificate: I HEREBY CERTIFY THAT ALL STATE AND COUNTY TAXES HERETOFORE LEVIED AGAINST THE PROPERTY DESCRIBED HEREIN, ACCORDING TO THE BOOKS AND RECORDS OF MY OFFICE, HAVE BEEN FULLY PAID AND DISCHARGED, INCLUDING __________ TAXES. TREASURER, SNOHOMISH COUNTY (SEAL OR STAMP) BY. DEPUTY COUNTY TREASURER ORIGINAL TAX PARCEL J27032400214000 S.W. 1 /4, S.W. 1 /4, SEC. 5, TWP. 27 N. , RGE. 4 E. W.M. Final Short Plat °°°°°°_.._... o for °O° ° °°°°CC;L Brett & Cheri Herz er )FESSIONAL LAND SURVEYOR °°°°°°°°°°°°° DRAWN BY. DATE: 3/15/2024 SHEET/OF: °0°0°0OD°�°�ODODO D.G.W. Jr. o°o°o°o°o°o°c 13614 ASH WAY °?°00000°°o°° EVERETT, WA. 112 CHECKED BY: SCALE: ° ° 98204 PH: 509-630-0783 N/A EMAIL: MATRMSURVEYOROLIVE.COM. D. G. W. Jr. Packet Pg. 5 1 I 2.1.c I FOUND 1.5 BRASS DISK IN 4'SQ. CONC. MON. CASED (DWN. 0.5) 3110120 CITY OF EDMONDS FINAL SHORT PLAT NO. PLN2021— 0034 CALC. POSITION P / / N 162nd St. S. W. O/ _ S87' 13'44 E _ O' / \ / O I �J I --EX. UTILITY EASEMENT (A. F. 119203020337) N S87'13'44" HEREBY DEDICATED TO 15.50' / THE CITY OF EDMONDS �32.07' I (1,240 S.F) S87' 13 4 E I 32' ACCESS ESMT. TO BENEFIT LOT 2 I--15' SEWER ESMT. J l TO BENEFIT LOT 2 ' l l 56.06' (SEE DETAIL -A) O S86'23'08'E Lot 2 33,774 S.F. 16213 74TH PL W ,5, 75. / FOUND 1.5" BRASS DISK � / � Z IN 4'SQ. CONC. MON. CASED (DWN. 0.5) 3110120 40 Legal Descriptions: TOTAL PARCEL: LOT 66, MEADOWDALE BEACH, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 5 OF PLATS AT PAGE 38, RECORDS OF SNOHOMISH COUNTY, WASHINGTON, EXCEPT ALL THAT PORTION DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER THEREOF, HAVING A 314 INCH IRON PIPE, - THENCE SOUTH 00'2442" WEST, ALONG THE EAST LINE THEREOF, 165.00 FEET TO THE SOUTHEAST CORNER THEREOF,• THENCE SOUTH 87'37'00" WEST, ALONG THE SOUTH LINE THEREOF, 105.00 FEET,• THENCE NORTH 34'3951 " EAST, 97.71 FEET; THENCE NORTH 00'2442" EAST, PARALLEL WITH THE EAST LINE THEREOF, AND 50.00 FEET DISTANCE THEREFROM, A DISTANCE OF 85 FEET TO A POINT ON THE NORTH LINE THEREOF,• THENCE NORTH 89'37'00" EAST, ALONG THE SAID NORTH LINE, 50.00 FEET TO THE NORTHEAST CORNER OF SAID LOT 66 AND THE POINT OF BEGINNING, PURSUANT TO THE CITY OF EDMONDS LOT LINE ADJUSTMENT NO. S-95-156, RECORDED UNDER RECORDING NO. 9512270506, CORRECTED BY AFFIDAVITS RECORDED UNDER RECORDING NO. 9608090002 AND RECORDING NO. 990J221254, RECORDS OF SNOHOMISH COUNTY, WASHINGTON,• TOGETHER WITH THAT PORTION OF VACATED 74TH PLACE WEST PURSUANT TO THE CITY OF EDMONDS' ORDINANCE NO. 3202 RECORDED UNDER RECORDING NO. 9806030196, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 1: LOT 1, CITY OF EDMONDS SHORT PLAT NO. PLN2021-0034, AS RECORDED UNDER AUDITOR'S FILE NUMBER ------------ RECORD OF SNOHOMISH COUNTY, WASHINGTON. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 2: LOT 2, CITY OF EDMONDS SHORT PLAT NO. PLN2021-0034, AS RECORDED UNDER AUDITOR'S FILE NUMBER ------------ RECORD OF SNOHOMISH COUNTY, WASHINGTON. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. ozz0y Q 1008AZ w0000 Basis of Bearing: S87' 13'44'E 457.95' 375.95' EX. 10' UTILITY ESMT.—I I� S87"13'44E (A. F. #8306230251) I I 117.75' 0 0 00 Lot 1 ! 00 Lot 1 �o 35,387 S.F. GROSS io 34,555 S.F. NET — d N 16209 74TH PL W ^ ——..—..—..—..—..—..—.. —..—..—..—.. � � Lot 2 - - sz� co) N Q- >>. S 18' 19'42'E Cr N 12.04o 411.25' �o � 1 No J o S87' 13^44 E N87' 13'44 "W ,5— WETLAND GRAPHIC SCALE 20 40 80 ( IN FEET ) 1 inch = 40 ft. .N C 0b S87 13441E - 30.51 ' ,. I o Io d —�I N I —15' SEWER ESMT. 37.06 I - I I TO BENEFIT LOT 2 Detail -A N. T. S. G. W .�� ....EST . of WAS4 30442 ssI tsT OVAL LAND EX. 10' UTILITY ESMT. (A. F. #8306230251) a0Y 00 NZAPO tW9AaLF 33EACff �wal. Og pao 0 0 p RECORD OF SURVEY (A. F. 11201610255002) IN.E. COR. LOT 66 — 50.00' I p � U � o 7M, N 105.00, 160 Legend: Eauiament & Procedure: LEICA TCA 1100, 3 SECOND TOTAL STATION FOR FIELD TRAVERSE. MONUMENTS VISITED NOVEMBER 2016 PRECISION EXCEEDS STATE STANDARDS. PER WAC 332-130-090. ' + EX. CONTROLLING MONUMENT (AS SHOWN) o EX. REBAR/CAP (AS SHOWN) o SET REBAR/CAP L.S. #30442 (OR AS NOTED) X SET MAGNAIL/WASHER L.S. #30442 (ROS-1) RECORD OF SURVEY (A. F. #201610255002) (ROS-2) RECORD OF SURVEY (A. F. #8512135002) (C) CALCULATED DATA (M) MEASURED DATA (SP) SHORT PLAT (A.F. #200205315007) PROPERTY LINE - CENTERLINE ADJACENT LOT LINE - — - EXISTING EASEMENT LINE — — — — NEW EASEMENT LINE S.W. 1 /4, S.W. 1 /4, SEC. 5, TWP. 27 N.J. RGE. 4 E. W.M. ° Final Short Plat °°°°° NINO for Brett & Cheri Herz er ESSIONAL NO SURVEYOR DRAWN BY: DATE: SHEET/OF: o°o°o°o°o°o°c AjW4 D. G. W. Jr. 311512024 ASH WAY ° °°o°°oo°o°° TWA. ° ° W2(4 �/� Psi- 509-sso-07W CHECKED BY. SCALE: 1" = 40' E. EMAIL: MATRIXSURVEYOR0LIVCOM. D. G. W. Jr. Packet Pg. 6 1 2.2 City Council Agenda Item Meeting Date: 08/20/2024 Presentation to Award Construction Contract for the Main Street Overlay Project Staff Lead: Rob English/Ryan Hague Department: Engineering Preparer: Emiko Rodarte Background/History On May 24, 2023, the City Council approved a Professional Services Agreement with KPG Psomas to design the Main St Overlay Project. On February 13, 2024, staff presented this item to the Parks and Public Works Committee. On April 2, 2024, staff provided a project update to the City Council. On July 16, 2024, staff presented construction bids to the Parks and Public Works Committee and it was forwarded to the full City Council meeting for further discussion. On July 23, 2024, City Council rejected all construction bids for the Main Street Overlay project. Staff Recommendation Staff will provide the bid results, a proposed construction budget and possible recommendation to award at a future City Council meeting. Narrative The project consists of a full -width grind and a 2" pavement overlay along Main St from 6th Ave to 8th Ave. This project also includes upgrading all noncompliant ADA curb ramps within the project limits and installation of an eastbound bicycle lane. The project was advertised for construction bids a second time on July 30th and August 6th, since the first set of construction bids had to be rejected. Bids are due by 2:00 PM on August 20, 2024. Construction is expected to begin in September and be complete by November. The project costs are being funded by grants from FHWA and TIB, REET (Fund 126), and Stormwater Utility Fund (Fund 422). Attachments: Attachment 1 - Area Map Packet Pg. 7 A I ►\ EL"- m RIMLVA �Uv wj LVA wAil 0 7 ..:W- itII � a-- - - - --- .(, - rf� - {LA - �'•'� _ i Sri-yl, - ♦ -iAl AV To r '� f i I� �—,- � � * . sir• � +'j�"n;a,r ` �� '1;°i T _ yy'r A i k' r •F .S J _ .-;...)r • ',_ 1_ �, , -�... Imo•..- l� - -M • ',pr,' > - II1 - - .I•i7 - - 1• 1 Y f 5 tv . - _ail I. ' '. '` • - !� - • - ' $ 'y Pa T%- _ - Wk lip a,.OL vw i4 r ( t IL I r R _ r Ftl lie Is FEDERALLY FUNDED 40 - ♦ - " .. �w. is �. .,%- ;7 � �' , �=+r� � ' ' �'': .klkf l,- .;,� 1' _ I I tr - .z_..-�.' - _ - �, •�L4 _ ' x �' • � . - !. - -� ' t _'��4_ � .� _ _ Bey - - +. ;♦. - `•� -'- � - :I - OVERLAY ONE - -' - : l • u. t - mb 'I LOCALLY FUNDED 317OVERLAY G Mom r_ [ - "{5 - r _ _ ���la _ I _ 5 -� {L - '`y... * 'r .4::•L1. : �` .2Set ,.. of ll'I+It\. ++. �,,•- I_�- i. - _�� " --- I - )'i,�- • .. r I W - _ 1 _ ,. - - rm .,� -� -� rr..r.yrs.�--IIYILI - '.. - ,II - } '-`• •10''• .,r _\ -. •v nn _a naa _ w -•• _- I`71: I6L __ - _!!. wI --� - bw-`.--v -• -- - ! -_� - N.-! .a'.. -�' T' II l u '=`•.aa[ �a _ �c .a.`�I In l lu' - - - - - 144:r::- - _ 3MOMClip _ M "' • � 1. � •--� - � I • - _ - - " .� 1 � i, - - / _ .At�"�•- M•1 LN_ � � � I � � � . � �- �, "�I *' -j •^mot v 1 �i. .- 1 I a ; 4. .- I - — r t. , r � 1- is -�.f •�• • -^ - 1 t I .`) � ^S•-.' ���I��~.�� • ' - � � _i�' - �� :./ �:- �z:. _ _ _ , I, —��� K � �_ — � - .. _r I _. • ter. ,, _ �-4c�•wk. dC 1-7 I- ! - _ -- - f �� �, tal I - � .. _. I- * -� { r,+ .jr .{r __, .��I �.,,,��+� � - � �7 �: I L' v, ";4<4'E,'' •�'�~� �'.. 1 ! - - G , fa♦ ma to - .i � aa .,• _ • - �) - � F -H [ � � - ... ~ • ., I t _�'�r'� r - - _ -,v :"av • '� ■4 yy�:. i ,-- 'I`t� ;�tj,T ... � Ly R_. �1 C 1 n^ .i _ ��' _ti . � ' , ` • ti .. - . a - - 'it . � ; _�' 1!q! aJ ., � . � a"`+ 1 I `• - - �.�,� /, _ J t c ,.J � . 'F- � J r. � � I � j - shy, p • � _ • r J,�,1;� ' � _ .1 - �, .,, _ 1� •y r gg .ipy�.yi `Y+ 2.3 City Council Agenda Item Meeting Date: 08/20/2024 Sierra Park Expansion Grant Application Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Prepared By: Angie Feser Background/History The City of Edmonds' 5.5-acre Sierra Park consists of three parcels and a vacated city right-of-way. Within the park area is an undeveloped 0.38 acre parcel owned by Alderwood Water & Wastewater District (AWD) who is willing to sell the parcel. (See attachment) This acquisition is eligible for the Snohomish County Conservation Futures grant program and an application was submitted last week to meet the August 16th deadline. The District has expressed willingness to make the acquisition contingent upon a successful grant award. The grant application will be evaluated by the County's Conservation Futures Board in mid -September and results should be known during that meeting. If successful, the potential land acquisition will then to be reviewed and approved by the City Council before proceeding with the purchase. Staff Recommendation No action necessary. Informational presentation only. Attachments: AWD Property in Sierra Park Packet Pg. 9 I 2.3.a I Map Title 0 113 225 Feet 8/12/2024 O 4' SnohomishCount3 Assessor MI!,111I1Jto —� — — — — — — — —--— - — - — -— i• i 'CL IO L Legend 0 Parcel x Recent Sales 202y Y L Recent Sales 2023 a. L Recent Sales 2022 L in - City Boundary L a County Park �, �n National Forest ` Water a 0 L Street Types a. Interstate a State Route E s Local Road w a All maps, data, and information set forth herein CData"), are for illustrative purposes only and are not to be considered an official citation to, or representation of, the Snohomish County Cade. Amendments and updates to the Data, together with other applicable County Code provisions, may apply which are not depicted herein. Snohomish County makes no representation or rt enty concerning the content, accuracy, currency, completeness or quality of the Data contained herein and expressly disclaims any warranty of merchantability or fitness for any particular purpose. All persons accessing or othemise using this Data assume all responsibility for se thereof and agree to hold Snohomish County harmless from and against any damages, loss, claim or liability arming out of any error, tlstart or omission contained within said Data. aw, Washington State lCh. 42.56 RCW, prohibits state and local agencies from providing access to lists of individuals intended for use for commercial purposes and, thus, no Commercial use may be made of any Data comprising Ilsts of individuals contain Packet Pg. 10 2.4 City Council Agenda Item Meeting Date: 08/20/2024 Council Rules of Procedure Section 9 - Motions Staff Lead: Council President Olson Department: City Council Preparer: Beckie Peterson Background/History In 2013, the City Council passed Resolution No. 1295, which adopted Robert's Rules of Order as its parliamentary authority for the conduct of City Council meetings. In December 2013, the Council passed Resolution No. 1306 adopting a Code of Conduct and in June 2015, the Council approved a Code of Ethics by motion. On January 25, 2021, the Council adopted a new Code of Conduct by motion. Because Resolution No. 1295 is limited to parliamentary procedure in the context of Council meetings, such rules do not address many other processes and procedures in the conduct of City business. It is thought that a more comprehensive set of rules would provide greater understanding and transparency about the roles, rights, and responsibilities of councilmembers and facilitate the orderly conduct of business within the context of council meetings. The draft rules of procedure address Council organization, duties of officers, agenda preparation, meeting management, consent agenda, public testimony, decorum, motions, and other important areas. The draft also includes Council's recent adoption of a Code of Conduct as Section 6; this was done to consolidate all applicable rules into one document. It is important to note that many provisions of these rules of procedure are already governed by other codes, statutes, and rulings. Any provision that is footnoted with a citation to the Revised Code of Washington (RCW), the Edmonds City Code (ECC), or other statute or ruling is included for ease of reference only and is not intended to be adopted as a rule because it already constitutes governing law. Provisions that are not footnoted with a citation to the RCW or ECC are adopted by City Council resolution as the Council's procedural rules and may be amended at any time by subsequent resolution. On April 6, 2021, the Council passed Resolution 1470, which established that the Council adopted its own Code of Conduct separate from that which applies to the Mayor and members of City boards, commissions, committees, and work groups. The proposed Rules of Procedure and the Code of Conduct were presented and discussed on February 4, 2020, January 26, 2021, and April 6, 2021. For comparison purposes, prior drafts of the rules of procedure are included in the online Council meeting packets of February 4, 2020 and March 3, 2020. On April 6, 2021, a motion was passed to table consideration of the draft Rules of Procedure for a period of three weeks. The draft rules were scheduled on the June 1, 2021 council agenda, but consideration was postponed due to lack of time. On August 3, 2021, the Council considered the draft rules, made amendments, and instructed the city attorney to bring back additional language for potential amendments to various sections of the rules. A new Section 7 entitled "Code of Ethics" has been added to incorporate the Code of Ethics adopted by the City Council on June 2, 2015. Packet Pg. 11 2.4 Recommendation Recommend Council Rules of Procedure Section 9 - Motions be forwarded to a future consent agenda for council approval. Narrative It is thought that approving the draft Rules of Procedure by Section, or in segments, would be the most practical approach to accomplishing this 2024 goal. The draft includes 14 sections, as follows: SECTION 1. AUTHORITY - approved 6/25/2024 SECTION 2. COUNCIL ORGANIZATION - approved 6/25/2024 SECTION 3. AGENDA PREPARATION - amended and approved 3/26/2024 SECTION 4. CONSENT AGENDA - approved 7/23/2024 SECTION 5. COUNCIL MEETINGS - approved 7/23/2024 SECTION 6. COUNCIL CONDUCT - adopted 1/26/2021 SECTION 7. CODE OF ETHICS - adopted 6/2/2015 SECTION 8. PUBLIC TESTIMONY - amended and approved 4/16/2024 SECTION 9. MOTIONS - to PPW Committee 8/20/2024 SECTION 10. ITEMS REQUIRING FOUR VOTES SECTION 11. ITEMS REQUIRING A UNANIMOUS VOTE SECTION 12. COUNCIL REPRESENTATION SECTION 13. REIMBURSEMENT OF EXPENSES - approved 4/16/2024 SECTION 14. SUSPENSION AND AMENDMENT OF RULES Proposed Workplan for Adopting Council Rules of Procedure Address the draft rules of procedure by section or segments, starting with the most timely/highest priority section(s). Focus on one segment each month: a. City Clerk and Council staff review and indicate any recommended revisions. b. Council President review. C. Place on agenda for review of Council Committee If committee recommends segment for council approval on consent - place on a future consent agenda for approval and implement that segment as adopted policy. If committee recommends revisions or full council discussion - add to future council business when agenda time allows. Once all segments are approved, adopt a resolution with the comprehensive set of rules of procedures as an attachment. SECTION 9. MOTIONS: The process of review/approval of each draft section of Council Rules of Procedure has focused on documenting the current practices of council, with the intent of future consideration of improvements or changes. Below are details about the proposed changes to the draft. 9.1 This proposed change better documents our current practice: To reduce the need for roll call votes, the mayor has asked for raised hands in addition to a verbal Aye/Yes or Nay/No. This will also improve the ability to record which way each council person voted and make it easier for live and virtual Packet Pg. 12 2.4 community members to see the vote. It is always the prerogative of council members to request a roll call. 9.8 This proposed change to 9.8 is more in line with Robert's Rules than what has been Edmonds City Council past practice. It is a procedural change recommended by Council President Olson, and supported by City Clerk Scotty Passey as a better parliamentary practice. Past practice has treated motions as if they belong to the motion maker, and allowed the motion maker to withdraw their motion, with the seconder of the motion consenting to the withdrawal, also implying an additional transfer of motion -ownership to the seconder. Robert's Rules does not support arbitrary withdrawals; the motion, once seconded, belongs to the body as a whole. It ensures that a motion - maker is serious and offering motions in good faith, rather than floating motions as trial balloons, and if they don't go their way, they withdraw. It guards against delays. The chair/mayor could use the less cumbersome act of unanimous consent: "Are there any objections to withdrawal? Seeing none, the motion is withdrawn." If there is an objection, they can always proceed to a formal vote. 9.16 This proposed change directs councilmembers to consult with the city attorney if they have personal involvement in a decision coming before the council. A citation was added referencing the appearance of fairness and conflict of interest state laws. A proposed word change from "may" to "shall" clarifies the expected behavior. Attachments: Section 9 - redline Packet Pg. 13 2.4.a Section 9. Motions. 9.1 Unless otherwise provided for by statute, ordinance, or resolution, all votes shall be taken by voice er and hand raise, except that at the request of any Councilmember, a roll call vote shall be taken by the City Clerk. 9.2 A motion must precede deliberation of an action item. A Councilmember should make a motion, which is seconded by another Councilmember, on the topic under discussion. If the motion is not seconded, it dies. Some motions do not require a second: nominations, withdrawal of a motion, request for a roll call vote, and point of order. 9.3 In case of a tie vote on a motion, the motion shall be considered lost. If the motion is an item for which the Mayor may break the tie vote, the Mayor may vote on the motion. 9.4 Motions shall be clear and concise and not include arguments for the motion. 9.5 Motions shall be reduced to writing when required by the Presiding Officer or any member of the Council. All resolutions and ordinances shall be in writing. 9.6 After a motion has been made and seconded, Councilmembers may discuss their opinions on the issue prior to the vote. If they wish to do so, they may state why they will vote for or against the motion. 9.7 When the Council concurs or agrees with an item that does not require a motion, 6 the Mayor will summarize the Council's consensus at the conclusion of the discussion. a� 9.8 A motion may be withdrawn by the maker of the motion, at any +;rne, without the L upon consent of the Council. 0 9.9 A motion to table is nondebatable. It requires a majority to pass. If the motion to table prevails, the matter may only be "taken from the table" at the same meeting `n r or the next regular meeting. E s 9.10 A motion to postpone to a specific time is debatable, amendable, and maybe reconsidered at the same meeting. It requires a majority to pass. The motion Q being postponed must be considered later in the same meeting or a specific future meeting. 9.11 A motion to postpone indefinitely is debatable, is not amendable, and may be reconsidered at the same meeting. It requires a majority to pass. The merits of the main motion may be debated. 9.12 A motion to call for the question shall close debate on the main motion and is Packet Pg. 14 2.4.a nondebatable. This motion must receive a second and fails without a two-thirds (2/3) vote. Debate is reopened if the motion fails. 9.13 A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. 9.14 When the discussion is concluded, the motion maker, Mayor, or City Clerk, shall repeat the motion prior to voting. 9.15 The City Council votes on the motion as restated. If the vote is unanimous, the Mayor shall state that the motion has been passed unanimously according to the number of Councilmembers present, such as 7-0" or "6-0." If the vote is not unanimous, the Mayor shall state the number of Councilmembers voting in the affirmative and the number voting in the negative and whether the motion passes or fails. 9.16 Personal involvement in an issue coming before Council shall be a trigger to consult with the City Attorney regarding possible conflict of interest/ need for recusal from that council business item. If a Ge unnilmember has a such conflict of interest or an appearance of fairness question under state law' is established, the Councilmember n4ay shall recuse themselves from the issue and shall leave the Council chambers during discussion and voting on the issue. That Councilmember shall be considered absent when voting occurs. 9.17 If a member of the Council is silent on a vote, it shall be recorded as an affirmative vote. If a member of the Council abstains, it shall be recorded as an abstention and not included in the vote tally. a� 9.18 No vote may be cast by proxy. ` 9.19 Once the vote has been taken, the discussion is closed. It is not necessary for c Councilmembers to justify or explain their vote. If they wish to make their positions known, this should happen during the discussion preceding the vote. `n r a� 9.20 After the question has been decided, any Councilmember who voted in the s majority may move for a reconsideration of the motion. The motion for reconsideration must be made at the same or next regular meeting. Q 9.21 The City Attorney, in consultation with the City Clerk, shall decide all questions of interpretations of these policies and procedures and other questions of a parliamentary nature which may arise at a Council meeting. All cases not provided for in these policies and procedures shall be governed by the current edition of Robert's Rules of Order. In the event of a conflict, these Council rules of procedures shall prevail. 1 RCW 42.36 and RCW 42.23.020 Packet Pg. 15 2.4.a 1l _ O U d U) _ d E t C.1 cu rr Q Packet Pg. 16