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2024-09-10 Council Packet1 2. J oV GllM Agenda V J1 �ar Edmonds City Council 1,00 REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 SEPTEMBER 10, 2024, 7:00 PM REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. TO ATTEND VIRTUALLY, CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM.US/J/95798484261 BY PHONE: +1 253 215 8782 WEBINAR ID: 957 9848 4261 CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. 3. ROLL CALL 4. PRESENTATIONS S. 6 7 1. Puget Sound Starts Here Proclamation (5 min) 2. Mayor's Finance Update (10 min) APPROVAL OF THE AGENDA AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL - UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. RECEIVED FOR FILING 1. Written Public Comments (0 min) 2. July Financial Report (0 min) Edmonds City Council Agenda September 10, 2024 Page 1 3. July 2024 Monthly Financial Report (0 min) 4. Claim for Damages for filing (0 min) 8. APPROVAL OF THE CONSENT AGENDA 1. PD Speed Awareness Trailer Donation 2. Approval of payroll and benefit checks, direct deposit and wire payments. 3. Council Rules of Procedure Section 9 - Motions 4. Resolution Regarding Council Priorities for the 2025-2026 Biennial Budget S. Approval of Street Dedication at Intersection of 162nd St SW and 74th PI W 6. Approve Resolution for 7317 Lake Ballinger Way Property Purchase 7. Approval of Council Special Meeting Minutes August 30, 2024 8. Ordinance to Rezone 9514 - 228th St SW (PLN2024-0032) 9. Confirm Appointment of Planning Board Candidate Bennett 10. Confirm Appointment of Planning Board Candidate Milkey 11. Approval of payroll and benefit checks, direct deposit and wire payments. 12. Approval of claim checks and wire payments. 13. Resolution XXXX - Financial Policies for the City of Edmonds 14. Approval of Council Special Joint Meeting Minutes July 22, 2024 15. Approval of Council Special Meeting Minutes August 6, 2024 16. Approval of Council Meeting Minutes August 6, 2024 17. Approval of Council Special Meeting Minutes August 13, 2024 18. Approval of Council Meeting Minutes August 13, 2024 19. Approval of Committee Meeting Minutes August 20, 2024 20. Approval of Council Special Meeting Minutes August 20, 2024 21. Resolution Clarifying Council intent for Command pay structure 9. PUBLIC HEARING 1. Future Property Tax Levy Implications of an RFA Annexation (40 min) 10. COUNCIL BUSINESS 1. Discussion of Future Property Tax Levy Implications of an RFA Annexation (30 min) 2. Presentation to Award Construction Contract for the Main Street Overlay Project (15 min) 3. Presentation of Highway 99 Stages 3 and 4 Overhead Utility Line Conversion (40 min) 11. COUNCIL COMMENTS 12. MAYOR'S COMMENTS ADJOURNMENT Edmonds City Council Agenda September 10, 2024 Page 2 4.1 City Council Agenda Item Meeting Date: 09/10/2024 Puget Sound Starts Here Proclamation Staff Lead: Pat Johnson Department: Mayor's Office Preparer: Carolyn LaFave Background/History Puget Sound Starts Here is a public awareness campaign connecting more than 750 organizations across the Puget Sound Region's 12 counties. The campaign began in 2009 as the result of collaboration of two public awareness initiatives: Stormwater Outreach for Regional Municipalities (STORM), and part of the Puget Sound Partnership's Action Agenda for the recovery of Puget Sound. Staff Recommendation Narrative Attachments: PSSH Month 2024 Packet Pg. 3 4.1.a PrIorriamatTIL111 City of Edmonds • Office of the Mayor "Puget Sound Starts Here Month " September 2024 WHEREAS, we resolve to protect Puget Sound and its tributaries which are the source of our communities' wellbeing, health, economy and quality of life; and WHEREAS, we acknowledge that we are on the land of the Coast Salish, who have stewarded this land from time immemorial; and WHEREAS, a healthy and vibrant Puget Sound defines our Northwest culture, as do our indigenous people's stories, our tribal Treaty responsibilities, and our shared legacy for future generations; and WHEREAS, the health of Puget Sound is declining, and creatures and plants great and small, from our bull kelp forests, and salmon, to our orcas, shellfish and creatures, are at risk from the human impacts of stormwater runoff, loss of natural habitats, and a changing climate; and WHEREAS, we all have the power to protect our Puget Sound treasure, work together to discover and take clean water actions through the Puget Sound Starts Here Campaign; and WHEREAS, in the month of September the City of Edmonds will join with other governing bodies, organizations and community,groups to strengthen stewardship of our shared watershed and encourage all to take action to improve the health of Puget Sound; NOW, THEREFORE, I, Mike Rosen, Mayor of Edmonds, do hereby proclaim the month of September 2024 as: 6 PugetSound Puget Sound Starts Here"Month Starts Hete in the City of Edmonds. I urge residents to support clean water and healthy habitat by joining me in this special observance and discovering how you can make a difference and be part of the solution! i Mike Rosen, Mayor — September 10, 2024 Packet Pg. 4 4.2 City Council Agenda Item Meeting Date: 09/10/2024 Mayor's Finance Update Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History On July 2, 2024 the council voted to have a Mayor Update as an ongoing item all regular meeting agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel. Staff Recommendation No action, informational Narrative The Mayor, or another member of the administration, will answer questions about City finances that have been requested by council in advance and will also share actions related to the fiscal emergency that have transpired since the last update. When there is nothing new to report, this agenda item will be the opportunity to share that there is nothing new to report. Packet Pg. 5 7.1 City Council Agenda Item Meeting Date: 09/10/2024 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between August 7, 2024 and September 3, 2024. Attachments: Public Comment September 10, 2024 Packet Pg. 6 7.1.a Edmonds City Council Public Comments — September 10, 2024 Online Form 2024-08-13 08:00 PM(MST) was submitted by Guest on 8/13/2024 11:00:53 PM (GMT- 07:00) US/Arizona FirstName Tuesday LastName Sands Email CityOfResidence Edmonds AgendaTopic Annexation of Meadowdale homes Comments I am commenting on item 9.3 requesting that you please consider redesignating our neighborhood as part of Edmonds MUGA so that we may have the option to revisit annexation down the road. I am echoing comments by Zach Bloomfield, Lynn Trestler and Merisa. Thank you. Online Form 2024-08-13 08:19 PM(MST) was submitted by Guest on 8/13/2024 11:19:44 PM (GMT- 07:00) US/Arizona FirstName Elizabeth LastName Wareing Email CityOfResidence Edmonds AgendaTopic Redesignation of unincorporated Edmonds Meadowdale residential area to Edmonds MUGA Comments I am writing in support of moving our unincorporated Edmonds residential area into the City of Edmonds Municipal Growth Area from the Lynnwood MUGA. We are only asking for this step at this time, not annexation. We believe that annexation in the future would be ideal, but do not have expectations that would occur soon. Thank you for considering our request. Online Form 2024-08-13 08:31 PM(MST) was submitted by Guest on 8/13/2024 11:31:21 PM (GMT- 07:00) US/Arizona FirstName Sherri LastName Woods Email CityOfResidence Edmonds AgendaTopic Annexation Packet Pg. 7 7.1.a Edmonds City Council Public Comments —September 10, 2024 Comments I have been an Edmonds resident for 25 years. I love Edmonds. My husband, a captain w the fire department, starting since Edmonds Fire. We picked to live hereto be in Edmonds. I want to stay Edmonds. I just want to echo what Zach and family said. They are my nextdoor neighbors. We are lucky to have him as a neighbor and advocate for our wonderful neighborhood. I want to echo what the others said! Please help us be a part of Edmonds. Online Form 2024-08-13 08:38 PM(MST) was submitted by Guest on 8/13/2024 11:38:22 PM (GMT- 07:00) US/Arizona FirstName Laura LastName Martin Email CityOfResidence Edmonds AgendaTopic Annexations Comments I support our home being annexed into the city of Edmonds. My family has lived here for 8 years and consider Edmonds our city. We would like to be able to vote in local elections. And be a part of this wonderful community, officially. Please consider our home and neighborhood being annexed in. Thank you. Online Form 2024-08-13 09:49 PM(MST) was submitted by Guest on 8/14/2024 12:49:53 AM (GMT- 07:00) US/Arizona FirstName Suzanne LastName Parton Email CityOfResidence Address Edmonds unincorporated sno-county AgendaTopic Annexation Comments I bought my home in Edmonds in 2020. 1 chose this beautiful neighborhood because it felt safe to me. Feeling safe and secure is very important to me after working in Law Enforcement for 30 years. I love the area and I appreciate and respect my neighbors. I'm proud to call Edmonds home. I want my address to remain in Edmonds. Packet Pg. 8 7.1.a Edmonds City Council Public Comments —September 10, 2024 Online Form 2024-09-02 08:11 PM(MST) was submitted by Guest on 9/2/2024 11:11:14 PM (GMT- 07:00) US/Arizona FirstName Edmonds Environmental Council LastName Edmonds Environmental Council Email CityOfResidence Edmonds and Woodway AgendaTopic Comprehensive Plan Update Comments The Edmonds Environmental Council (EEC) is a local non-profit organization that was recently formed to engage in local government processes that affect our natural and human environment whether directly or inadvertently/indirectly (see July 9 2024 My Edmonds News article at https://myedmondsnews.com/2024/07/edmonds-woodway-residents-form-nonprofit-edmonds- environmental-council/). Thus, we are very interested in what is transpiring with the Comp Plan update scheduled to be completed by December 31, 2024. We heard during the Council's Special Meeting on the proposed `new' Comp Plan Goals and Policies that release of the DEIS was delayed from August 22 to August 29, but have yet to see the document. The Council discussions with the new Development Services Director during that Special Meeting indicated to us there may be revisions to the prior Director's 'rewrite' (instead of update) of the Goals and Policies and that may further delay release of the DEIS. We would like to recommend that the `update'to the Comp Plan's Goals and Policies be presented for public comment (and to Council) in a redline/strikeout of the existing Goals and Policies in the current Comp Plan. Only then will the public (and Council Members) be able to fully understand what changes are being made in accordance with the House Bills and what proposed changes are outside of what's required or necessary. Public input is otherwise stifled by the incomprehensible layout that was presented during the Council's Special Meeting. _ d E E 0 U 2 s 3 a a� r t. e Packet Pg. 9 7.2 City Council Agenda Item Meeting Date: 09/10/2024 July Financial Report Staff Lead: Kim Dunscombe Department: Administrative Services Preparer: Kimberly Dunscombe Background/History The July Financial Report was submitted and discussed at the August Finance Committee. However, the newly created cash report was inadvertently omitted as part of the report. The Finance Department is resubmitting the report for transparency and completeness. Appreciation to all involved in the efforts to correct this omission. Staff Recommendation For review. Narrative <Type or insert text here> Attachments: July 2024 Monthly Financial Report - Revised Packet Pg. 10 I 7.2.a I O-V lac. 1 ISOv CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT J U LY 2024 F O 25 LL 21 7 Packet Pg. 11 1 I 7.2.a I MONTHLY HIGHLIGHTS GENERAL FUND HIGHLIGHTS • Real Personal/Property Tax and EMS Levy is up $305,698 from this point last year. Despite this current good news, our forecast for property tax will likely finish under budget by $(130,000). • Sales tax is up $135,737 from this point last year and is right on target for the cumulative budget forecast. Our forecast indicates this revenue source to be close to or slightly under budget. • Utility taxes are categorized under "Other Taxes" in the chart below, exhibit divergent trends, with some surpassing the cumulative budget while others lag behind. Notably, gas tax from Puget Sound Energy is down by $(106,358) falling short of their perspective cumulative budget. a • Development services revenues overall are up a total of $332,867 from this point last year. The increase is notably due to the W city receiving permit revenue for development of the Edmonds Green Apartments. • Interest charged to the General Fund for negative cash balance in 2024 equals $35,433 to date. ca • There is a noticeable uptick in salaries and benefits for May. This increase is attributed to retroactive payments and salary p Y• p Y Y = ii adjustments resulting from a new collective bargaining agreement for the same bargaining unit. 21 3 General Fund Tax Revenue (2024 YTD) 14,000, 000 12,000,000 10,000,000 - 8,000,000 - X 6,000,000 - a 4,000,000 — 2,000,000 ■ - Sales Tax Property Tax EMS Tax Other Taxes Actual 6,677,774 6,123,342 2,341,645 5,032,153 0 Budget 12,300,000 11,327,000 4,578,000 9,229,949 STREET FUND HIGHLIGHTS • Interest charged to the Street Fund for negative cash balance in 2024 equals $12,244 to date. REET FUND HIGHLIGHTS • REET revenues are 20.03% or $316,939 higher than last year. Projections indicate REET revenues are on track to meet the budget target of $3.0 million. CAPITAL FUND 332 HIGHLIGHTS • The negative fund balance in Fund 332 - Capital Construction is a result of the Mee property purchase and the timing of grant receipt. A reimbursement of $951,938 was submitted in early July. Interest charged to the Parks Capital Construction Fund for negative cash balance in 2024 equals $6,778. 1 Packet Pg. 12 7.2.a City of Edmonds All Funds Financial Summary As of July 31, 2024 Beginning Fund Revenues / Expenditures / Revenues less Ending Fund Fund Balance Sources Uses Expenditures Balance Cash Balance Governmental 001 General Fund 2,492,460 28, 806, 583 28, 669, 246 137,337 2,629,797 (439,166) 009 LEOFF Medical Insurance Reserve 139,774 125,000 187,984 (62,984) 76,790 85,769 012 Contingency Reserve 2,228,672 - - - 2,228,672 2,228,672 014 Historic Sub -Fund 8,944 - 4,385 (4,385) 4,559 4,559 016 Building Maintenance 3,756,168 69,560 666,892 (597,332) 3,158,836 3,212,907 017 Marsh Restoration 853,595 300 - 300 853,895 853,895 018 Homeless Response 200,000 - - 200,000 200,000 019 Opioid Response 74,119 311,851 311,851 385,970 385,970 Total General Funds 9,753,732 29,313,294 29,528,507 (215,213) 9,538,519 6,532,606 Special Revenue Funds Q 104 Drug Enforcement 40,843 1,835 - 1,835 42,678 42,153 IY 111 Street 4,701 1,385,471 1,456,588 (71,117) (66,416) (190,355) 112 Street Construction 2,734,808 3,028,295 2,127,233 901,062 3,635,871 2,078,936 'v 117 Municipal Arts 657,265 43,651 26,996 16,656 673,921 665,436 120 Hotel / Motel 151,247 69,345 56,075 13,271 164,517 146,654 = LL 121 Employee Parking 83,814 16,249 - 16,249 100,063 98,986 >, 122 Youth Scholarship 17,868 1,644 225 1,419 19,287 19,057 123 Tourism Promotion 138,157 27,194 12,781 14,413 152,570 145,603 125 R E ET 2 1,992,459 1,049,164 435,555 613,608 2,606,067 2,629,783 N 126 R E ET 1 3,957,800 1,136, 064 405,697 730,367 4,688,167 4,635,106 > 127 Gifts Catalog 3,140,448 317,445 296,525 20,920 3,161,368 3,120,791 130 Cemetery Maintenance 196,245 94,089 141,509 (47,420) 148,824 146,153 137 Cemetery Trust 1,212,121 63,515 73,000 (9,485) 1,202,635 1,187,055 0 CL 138 SisterCity 18,681 3,262 2,271 991 19,672 19,429 4) 140 Business Improvement 37,682 61,220 37,120 24,099 61,782 61,782 141 Affordable Housing 309,127 28,085 - 28,085 337,211 328,814 R 'v 142 Edmonds Rescue 36,932 6,719,788 6,716,871 2,917 39,849 186,644 co 143 Tree Fund 222,354 41,906 200,269 (158,363) 63,991 60,812 = iL Capital Projects 139,615 1,031,104 706,177 324,927 464,542 (497,841) >, Debt Service - 35,551 35,201 350 350 - w Enterprise Funds p 411 Combined Utility Operation - 85,680 - 85,680 85,680 140,042 2 421 Water UtiIity 9,601,886 6,827,086 4,832,357 1,994,729 11,596,616 11,472,282 c 422 Storm Water Utility 6,983,494 4,367,941 2,785,914 1,582,028 8,565,521 8,103,638 N 423 Sewer/ Wastewater Treatment Plar 14,903,525 11,007,681 8,742,234 2,265,447 17,168,972 17,762,664 3 424 Bond Reserve Fund 843,961 574,789 556,892 17,897 861,857 861,857 Internal Service Funds c 511 Equipment Rental 5,298,245 1,684,871 1,516,262 168,609 5,466,854 5,359,320 512 Technology Rental 421,587 1,270,969 1,073,318 197,651 619,238 624,524 v All Funds 62,898,595 70,287,187 61,765,576 8,521,611 71,420,207 65,741,931 2 Packet Pg. 13 I 7.2.a I GENERAL FUND SUMMARY City of Edmonds, WA Monthly Revenue Summary -General Fund 2024 General Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 2,711,054 $ 2,711,054 $ 2,532,339 $ 2,532,339 -6.59% February 5,412,574 2,701,521 3,801,618 6,333,957 17.02% March 8,234,389 2,821,815 4,006,316 10,340,274 25.57% April 12,871,492 4,637,102 8,886,692 19,226,965 49.38% May 21,881,117 9,009,625 3,958,085 23,185,051 5.96% June 24,570,750 2,689,633 3,062,106 26,247,157 6.82% July 27,555,506 2,984,755 2,559,427 28,806,583 4.54% August 30,903,813 3,348,307 September 33,691,847 2,788,034 October 39,258,675 5,566,828 November 48,115,504 8,856,828 December 51,302,492 3,186,988 City of Edmonds, WA Monthly Expenditure Summary -General Fund 2024 General Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 4,823,378 $ 4,823,378 $ 4,652,570 $ 4,652,570 -3.54% February 8,954,405 4,131,027 3,706,872 8,359,442 -6.64% March 12,985,832 4,031,427 3,718,847 12,078,289 -6.99% April 16,651,930 3,666,099 3,782,082 15,860,371 -4.75% May 20,738,604 4,086,673 4,319,151 20,179,522 -2.70% June 25,334,520 4,595,916 4,781,657 24,961,180 -1.47% July 29,347,611 4,013,091 3,708,067 28,669,246 -2.31% August 33,504,298 4,156,687 September 37,673,197 4,168,900 October 41,800,681 4,127,484 November 46,965,717 5,165,036 December 52,037,793 5,072,076 *The monthly budget forecast columns are based on a five-year average. 3 Packet Pg. 14 MAJOR GENERAL FUND REVENUE SUMMARY I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -Real Personal/Property Tax 2024 Real Personal/Property Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 28,172 $ 28,172 $ 15,003 $ 15,003 -46.75% February 156,833 128,661 265,415 280,418 78.80% March 877,571 720,738 546,457 826,875 -5.78% April 5,200,702 4,323,131 4,451,219 5,278,095 1.49% May 6,113,323 912,621 769,305 6,047,399 -1.08% June 6,167,757 54,434 53,708 6,101,108 -1.08% July 6,192,819 25,062 22,234 6,123,342 -1.12% August 6,247,276 54,457 September 6,423,953 176,676 October 10,550,884 4,126,931 November 11,287,789 736,905 December 11,327,000 39,211 Sales and Use Tax Real Personal/Property Tax 12,000,000 11,000,000 10,000,000 Or 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget Prior Year City of Edmonds, WA Monthly Revenue Summary -Sales Tax 2024 Cumulative Monthly Budget Forecast Budget Forecast Monthly Actuals YTD Actuals Variance % January $ 956,967 $ 956,967 $ 975,066 $ 975,066 1.89% February 2,084,047 1,127,080 1,059,532 2,034,598 -2.37% March 2,987,849 903,802 870,730 2,905,328 -2.76% April 3,814,928 827,079 870,807 3,776,135 -1.02% May 4,821,039 1,006,111 983,892 4,760,027 -1.27% June 5,796,759 975,721 921,356 5,681,383 -1.99% July 6,836,449 1,039,690 996,390 6,677,774 -2.32% August 7,953,072 1,116,623 September 8,995,564 1,042,491 October 10,116,626 1,121,062 November 11,238,239 1,121,613 December 12,300,000 1,061,761 *The monthly budget forecast columns are based on a five-year average. 4 Packet Pg. 15 MAJOR GENERAL FUND REVENUE SUMMARY I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -Water Utility Tax 2024 Water Utility Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 90,844 $ 90,844 $ 92,691 92,691 2.03% February 154,355 63,511 62,177 154,868 0.33% March 244,152 89,797 90,963 245,831 0.69% April 304,356 60,204 62,146 307,977 1.19% May 393,634 89,278 90,718 398,695 1.29% June 463,947 70,313 69,703 468,398 0.96% July 573,149 109,202 107,776 576,174 0.53% August 666,476 93,327 September 791,033 124,557 October 881,630 90,597 November 983,292 101,662 December 1,047,289 63,997 Water Utility Tax 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget Prior Year City of Edmonds, WA Monthly Revenue Summary -Sewer Utility Tax 2024 Sewer Utility Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 101,297 $ 101,297 $ 101,472 $ 101,472 0.17% February 185,730 84,433 84,516 185,988 0.14% March 286,530 100,799 101,250 287,238 0.25% April 371,027 84,497 85,581 372,818 0.48% May 472,427 101,400 101,036 473,855 0.30% June 557,139 84,712 86,104 559,959 0.51% July 659,773 102,634 103,022 662,981 0.49% August 744,838 85,065 September 850,226 105,388 October 936,127 85,902 November 1,039,506 103,379 December 1,123,814 84,308 Sewer Utility Tax 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 5 Packet Pg. 16 I 7.2.a I MAJOR GENERAL FUND REVENUE SUMMARY City of Edmonds, WA Monthly Revenue Summary -General Fund Charges forServices 2024 General Fund - Charges for Services Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 410,810 $ 410,810 $ 297,980 $ 297,980 -27.47% February 950,331 539,521 702,035 1,000,015 5.23% March 1,344,389 394,057 1,404,775 2,404,790 78.88% April 2,155,227 810,839 573,921 2,978,711 38.21% May 3,145,803 990,576 477,751 3,456,462 9.88% June 3,752,017 606,215 929,543 4,386,004 16.90% July 4,337,554 585,536 494,283 4,880,288 12.51% August 5,407,415 1,069,861 September 6,079,591 672,176 October 6,710,843 631,252 November 7,388,870 678,027 December 8,286,526 897,656 *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 17 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.2.a I CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY Title CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPARTMENTAL ■ZQato) =1go:Ir/lei 9M SATELLITE OFFICE COMMUNITY SERVICES✓ECONOMIC DEV. PLANNING& DEVELOPMENT HUMAN SERVICES PROGRAM PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE 2024 Adopted 7/31/2023 7/31/2024 Amount Budget Expenditures Expenditures Remaining %Spent $ 479,286 $ 249,010 $ 293,962 $ 185,324 61% 490,875 229,429 249,103 241,772 51% 1,222,438 531,164 706,032 516,406 58% 1,811,176 855,668 999,475 811,701 55% 2,825,453 1,531,898 1,654,463 1,170,990 59% 1,161,780 534,282 594,507 567,273 51% 6,857,495 10,555,304 3,163,393 3,694,102 46% 17,478,540 7,971,401 10,188,920 7,289,620 58% 172,105 62,723 84,737 87,368 49% 1,162,045 718,488 628,327 533,718 54% 4,396,605 2,263,472 2,197,191 2,199,414 50% 320,940 144,476 142,572 178,368 44% 6,520,597 3,206,401 3,393,117 3,127,480 52% 4,500,279 2,296,154 2,392,008 2,108,271 53% 2,638,179 2,209,753 1,981,439 656,740 75% $ 52,037,793 $ 33,359,621 $ 28,669,246 $ 23,368,547 55% 7 Packet Pg. 18 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.2.a I City of Edmonds, WA Monthly Expenditure Summary -City Council 2024 City Council Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 34,240 $ 34,240 $ February 71,153 36,913 March 112,189 41,036 April 150,403 38,214 May 193,081 42,678 June 234,428 41,347 July 275,019 40,591 August 316,493 41,474 September 357,868 41,375 October 394,551 36,684 November 435,285 40,734 December 479,286 44,001 40,574 $ 40,574 18.50% 54,006 94,579 32.92% 35,007 129,587 15.51 % 35,974 165,561 10.08% 57,697 223,258 15.63% 34,601 257,859 9.99% 36,103 293,962 6.89% City of Edmonds, WA Monthly Expenditure Summary -Office of Mayor 2024 Office of Mayor Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 40,561 $ 40,561 $ 33,901 $ 33,901 -16.42% February 82,159 41,598 35,511 69,412 -15.52% March 124,596 42,436 36,798 106,210 -14.76% April 165,441 40,846 36,154 142,364 -13.95% May 205,791 40,350 34,804 177,167 -13.91% June 245,843 40,052 32,377 209,545 -14.76% July 287,251 41,408 39,558 249,103 -13.28% August 327,468 40,217 September 367,326 39,858 October 406,988 39,662 November 449,726 42,738 December 490,875 41,149 Office of Mayor 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. N Packet Pg. 19 1 I 7.2.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -Human Resources 2024 Human Resources Cumulative Budget Forecast Monthly Budget Forecast Monthly Actuals YTD Actuals Variance % January $ 110,919 $ 110,919 $ 129,960 $ 129,960 17.17% February 206,083 95,165 103,533 233,493 13.30% March 293,020 86,937 100,807 334,300 14.09% April 385,026 92,006 98,181 432,481 12.33% May 477,507 92,481 94,231 526,711 10.30% June 609,764 132,257 93,012 619,724 1.63% July 691,435 81,671 86,308 706,032 2.11% August 781,445 90,009 September 882,461 101,016 October 976,331 93,870 November 1,084,356 108,025 December 1,222,438 138,082 O iZ d 10 C M C LL M z City of Edmonds, WA Monthly Expenditure Summary -Municipal Court 2024 Municipal Court Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 133,120 $ 133,120 $ 136,698 $ 136,698 2.69% February 268,761 135,641 143,646 280,344 4.31% March 408,462 139,701 138,149 418,493 2.46% April 549,323 140,861 140,705 559,198 1.80% May 702,755 153,432 144,216 703,414 0.09% June 841,629 138,874 146,775 850,190 1.02% July 987,720 146,091 149,286 999,475 1.19% August 1,144,145 156,425 September 1,291,990 147,845 October 1,441,979 149,989 November 1,629,476 187,497 December 1,811,176 181,700 *The monthly budget forecast columns are based on a five-year average. 9 Packet Pg. 20 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.2.a I City of Edmonds, WA Monthly Expenditure Summary -Community Services/Economic Development 2024 Community Services/Economic Development Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 70,938 $ 70,938 $ 84,711 $ 84,711 19.42% February 150,629 79,691 85,764 170,475 13.18% March 228,686 78,058 85,735 256,210 12.04% April 308,932 80,246 91,280 347,490 12.48% May 391,061 82,128 83,820 431,310 10.29% June 480,392 89,331 95,126 526,436 9.58% July 570,789 90,397 101,892 628,327 10.08% August 679,369 108,580 September 777,142 97,773 October 877,976 100,834 November 1,007,121 129,145 December 1,162,045 154,924 Community Services/Economic Development 1,400,000 1,300,000 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300000 200:000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _ Current Year -Budget - Prior Year City of Edmonds, WA Monthly Expenditure Summary -Administrative Services 2024 Administrative Services Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ February March April May June July August September October November December 288,918 $ 523,687 733,695 944,992 1,157,177 1,442,022 1,684,828 1,896,259 2,116,379 2,344,386 2,598,917 2,825,453 288,918 $ 234,769 210,008 211,297 212,186 284,845 242,805 211,431 220,121 228,007 254,531 226,536 274,596 $ 274,596 208,739 483,335 217,967 701,302 212,849 914,151 372,263 1,286,415 184,491 1,470,906 183,557 1,654,463 -4.96% -7.71% -4.42% -3.26% 11.17% 2.00% -1.80% Administrative Services !,800,000 1,800,000 1600,000 1:400,000 1,200,000 11000,000 800,000 600,000 .0:: 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 10 Packet Pg. 21 I 7.2.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -City Attorney 2024 City Attorney Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 96,815 $ 96,815 $ February 193,630 96,815 March 290,445 96,815 April 387,260 96,815 May 484,075 96,815 June 580,890 96,815 July 677,705 96,815 August 774,520 96,815 September 871,335 96,815 October 968,150 96,815 November 1,064,965 96,815 December 1,161,780 96,815 Police - $ - 0.00% 127,250 127,250-34.28% 93,007 220,257-24.17% 108,383 328,640-15.14% 98,726 427,366-11.71% 80,589 507,955-12.56% 86,552 594,507-12.28% City Attorney 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 AK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -C=mtYear -Budget Prior Year City of Edmonds, WA Monthly Expenditure Summary -Police 2024 Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,325,644 $ 1,325,644 $ 1,320,779 $ 1,320,779 -0.37% February 2,644,333 1,318,689 1,322,826 2,643,606 -0.03% March 4,027,557 1,383,224 1,252,027 3,895,633 -3.28% April 5,378,981 1,351,424 1,459,657 5,355,290 -0.44% May 6,782,808 1,403,826 1,864,000 7,219,290 6.44% June 8,239,937 1,457,130 1,522,517 8,741,807 6.09% July 9,689,531 1,449,593 1,447,113 10,188,920 5.15% August 11,039,396 1,349,866 September 12,478,176 1,438,780 October 13,942,747 1,464,571 November 15,677,275 1,734,528 December 17,478,540 1,801,265 Police 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year -Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. 11 Packet Pg. 22 1 I 7.2.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -Planning & Development 2024 Planning & Development Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 340,178 $ 340,178 $ 269,177 $ 269,177 -20.87% February 694,434 354,255 267,692 536,869 -22.69% March 1,033,937 339,503 393,779 930,649 -9.99% April 1,394,846 360,909 303,822 1,234,470 -11.50% May 1,750,281 355,436 318,775 1,553,246 -11.26% June 2,093,976 343,695 341,020 1,894,266 -9.54% July 2,468,929 374,953 302,925 2,197,191 -11.01% August 2,820,106 351,176 September 3,176,611 356,505 October 3,535,290 358,679 November 3,929,353 394,063 December 4,396,605 467,252 City of Edmonds, WA Monthly Expenditure Summary -Parks & Recreation 2024 Parks & Recreation Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 498,850 $ 498,850 $ 453,277 $ 453,277 -9.14% February 986,757 487,907 470,870 924,147 -6.35% March 1,483,576 496,818 491,227 1,415,374 -4.60% April 1,955,557 471,981 483,624 1,898,998 -2.89% May 2,461,256 505,698 497,889 2,396,886 -2.62% June 2,984,923 523,667 484,065 2,880,951 -3.48% July 3,580,661 595,738 512,166 3,393,117 -5.24% August 4,186,784 606,123 September 4,840,484 653,700 October 5,394,700 554,215 November 5,962,605 567,905 December 6,520,597 557,992 Parks & Recreation 1,500,000 1 ;oar 1,000,000 500 000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget �Prlor Year *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 23 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.2.a I City of Edmonds, WA Monthly Expenditure Summary -Facilities Maintenance 2024 Facilities Maintenance Cumulative Monthly Budget Forecast Budget Forecast Monthly Actuals YTD Actuals Variance % January $ 156,775 $ 156,775 $ 280,811 $ 280,811 79.12% February 389,674 232,899 265,070 545,881 40.09% March 593,572 203,898 223,593 769,473 29.63% April 769,278 175,706 218,971 988,445 28.49% May 948,275 178,997 203,576 1,192,021 25.70% June 1,082,249 133,974 575,626 1,767,646 63.33% July 1,241,211 158,962 213,793 1,981,439 59.64% August 1,449,110 207,898 September 1,701,700 252,590 October 1,994,272 292,572 November 2,251,849 257,577 December 2,638,179 386,330 City of Edmonds, WA Monthly Expenditure Summary -Engineering 2024 Engineering Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 301,531 $ 301,531 $ 283,081 $ 283,081 -6.12% February 604,565 303,034 286,618 569,699 -5.77% March 913,824 309,259 255,452 825,151 -9.70% April 1,223,821 309,997 270,205 1,095,355 -10.50% May 1,553,842 330,021 260,871 1,356,226 -12.72% June 1,868,266 314,424 260,767 1,616,993 -13.45% July 2,185,239 316,973 264,710 1,881,703 -13.89% August 2,491,236 305,997 September 2,797,476 306,240 October 3,102,475 304,999 November 3,439,952 337,477 December 3,777,853 337,901 Engineering 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 13 Packet Pg. 24 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.2.a I City of Edmonds, WA Monthly Expenditure Summary -Non -Departmental 2024 Non -Departmental Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 926,027 $ 926,027 $ 1,244,387 $ 1,244,387 -3.54% February 1,489,596 563,569 221,547 1,465,934 -6.64% March 2,012,000 522,404 285,014 1,750,948 -6.99% April 2,395,260 383,260 211,983 1,962,932 -4.75% May 2,923,480 528,220 178,984 2,141,916 -2.70% June 3,677,256 753,776 824,054 2,965,970 -1.47% July 4,126,291 449,035 197,423 3,163,393 -2.31% August 4,662,507 536,216 September 5,123,698 461,191 October 5,544,111 420,414 November 6,294,725 750,614 December 6,857,495 562,770 Non -Departmental 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 dr 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -CurrentYear -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 25 FUND SUMMARIES I 7.2.a I City of Edmonds, WA Monthly Expenditure Summary -Fund 016 - Building Maintenance Fund 2024 Fund 016 - Building Maintenance Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 127,788 $ 127,788 $ 138,032 $ 138,032 8.02% February 255,575 127,788 481,478 619,510 142.40% March 383,363 127,788 9,472 628,982 64.07% April 511,151 127,788 2,113 631,095 23.47% May 638,938 127,788 28,074 659,169 3.17% June 766,726 127,788 868 660,037 -13.91% July 894,514 127,788 6,854 666,892 -25.45% August 1,022,302 127,788 September 1,150,089 127,788 October 1,277,877 127,788 November 1,405,665 127,788 December 1,533,453 127,788 Fund 016 -Building Maintenance Fund 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000jr- 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. 15 Packet Pg. 26 FUND SUMMARIES I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 1 & 2 2024 Real Estate Excise Tax 1 & 2 Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 225,388 $ 225,388 $ 158,734 $ 158,734 -29.57% February 376,297 150,909 141,173 299,908 -20.30% March 569,768 193,471 237,275 537,183 -5.72% April 775,427 205,659 354,193 891,375 14.95% May 1,036,020 260,593 338,546 1,229,921 18.72% June 1,293,139 257,119 321,623 1,551,544 19.98% July 1,573,012 279,874 347,663 1,899,207 20.74% August 1,849,679 276,667 September 2,151,102 301,423 October 2,420,735 269,633 November 2,687,175 266,440 December 3,000,000 312,825 Real Estate Excise Tax 1 & 2 2,700,000 2,100,000 1,800,000 / 1,500,000 1,200,000 900,000 600,000 300,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget -Prior Year City of Edmonds, WA Monthly Expenditure Summary -Fund 512 - Technology Rental Fund 2024 Fund 512 - Technology Rental Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 278,067 $ 278,067 $ 450,425 $ 450,425 61.98% February 459,653 181,586 88,246 538,670 17.19% March 687,018 227,364 99,476 638,146 -7.11% April 781,894 94,876 88,852 726,999 -7.02% May 882,974 101,080 118,249 845,248 -4.27% June 1,005,318 122,345 90,723 935,972 -6.90% July 1,131,059 125,740 137,346 1,073,318 -5.11% August 1,299,834 168,775 September 1,465,789 165,955 October 1,643,179 177,391 November 1,772,621 129,442 December 2,011,076 238,455 Fund 512 -Technology Rental l'lu1d Expenses 2,200,000 2,000,000 11800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 27 I 7.2.a I FUND 421 - WATER UTILITY FUND SUMMARY City of Edmonds, WA Monthly Revenue Summary -Fund 421- Water Utility Fund 2024 Fund 421 - Water Utility Fund Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 980,443 $ 980,443 $ 1,090,370 $ 1,090,370 11.21% February 1,712,436 731,993 711,773 1,802,143 5.24% March 2,701,940 989,503 1,075,486 2,877,629 6.50% April 3,356,766 654,827 785,359 3,662,988 9.12% May 4,316,356 959,590 1,061,688 4,724,677 9.46% June 5,115,288 798,932 847,725 5,572,402 8.94% July 6,310,311 1,195,023 1,254,684 6,827,086 8.19% August 7,304,483 994,172 September 8,635,357 1,330,874 October 9,613,693 978,336 November 11,500,392 1,886,699 December 12,314,744 814,352 City of Edmonds, WA Monthly Expenditure Summary -Fund 421- Water Utility Fund 2024 Fund 421 - Water Utility Fund Ripenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 641,026 $ 641,026 $ 503,314 $ 503,314 -21.48% February 1,300,480 659,453 589,193 1,092,506 -15.99% March 2,051,423 750,943 586,629 1,679,136 -18.15% April 2,887,784 836,362 705,351 2,384,486 -17.43% May 3,786,010 898,226 592,313 2,976,799 -21.37% June 5,237,771 1,451,761 900,416 3,877,215 -25.98% July 6,385,874 1,148,103 955,142 4,832,357 -24.33% August 7,778,196 1,392,322 September 8,859,399 1,081,203 October 9,774,932 915,533 November 11,599,342 1,824,410 December 13,837,584 2,238,242 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 28 FUND 422 - STORM UTILITY FUND SUMMARY I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -Fund 422 - Storm Utility Fund 2024 Fund 422 - Storm Utility Fund Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 672,191 $ 672,191 $ 542,348 $ 542,348 -19.32% February 2,111,161 1,438,970 1,169,775 1,712,123 -18.90% March 2,762,897 651,736 544,143 2,256,265 -18.34% April 3,296,452 533,555 499,506 2,755,771 -16.40% May 3,895,946 599,495 551,418 3,307,189 -15.11% June 4,413,556 517,610 492,629 3,799,818 -13.91% July 4,999,182 585,625 568,123 4,367,941 -12.63% August 6,298,086 1,298,904 September 6,894,458 596,373 October 7,448,274 553,816 November 8,506,043 1,057,769 December 9,086,716 580,673 Fund 422 - Storm Utility Fund Revenues 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -Prior Year City of Edmonds, WA Monthly Expenditure Summary -Fund 422 - Storm Utility Fund 2024 Fund 422 - Storm Utility Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 728,094 $ 728,094 $ 397,818 $ 397,818 -45.36% February 2,286,738 1,558,644 457,806 855,625 -62.58% March 2,992,676 705,938 332,627 1,188,252 -60.29% April 3,570,604 577,928 372,195 1,560,446 -56.30% May 4,219,957 649,352 354,257 1,914,703 -54.63% June 4,780,614 560,658 443,803 2,358,506 -50.67% July 5,414,944 634,330 427,407 2,785,914 -48.55% August 6,821,872 1,406,928 September 7,467,843 645,970 October 8,067,717 599,874 November 9,213,457 1,145,740 December 9,842,422 628,965 Fund 422 - Storm Utility Fund Expenses 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. 18 Packet Pg. 29 FUND 423 - SEWER UTILITY FUND SUMMARY I 7.2.a I City of Edmonds, WA Monthly Revenue Summary -Fund 423 - Sewer Utility Fund 2024 Fund 423 - Sewer Utility FWnd Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,687,922 $ 1,687,922 $ 1,476,339 $ 1,476,339 -12.54% February 3,157,126 1,469,204 1,418,266 2,894,605 -8.32% March 4,456,021 1,298,895 1,449,133 4,343,737 -2.52% April 5,760,746 1,304,725 2,353,378 6,697,115 16.25% May 7,543,920 1,783,174 1,462,475 8,159,590 8.16% June 8,534,081 990,162 1,340,953 9,500,543 11.32% July 10,048,029 1,513,948 1,507,137 11,007,681 9.55% August 11,755,236 1,707,207 September 13,439,062 1,683,826 October 14,631,473 1,192,411 November 18,018,844 3,387,371 December 20,019,768 2,000,924 City of Edmonds, WA Monthly Expenditure Summary -Fund 423 - Sewer Utility Fund 2024 Fund 423 - Sewer Utility ]Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,035,408 $ 1,035,408 $ 1,373,009 $ 1,373,009 32.61% February 2,009,872 974,464 1,032,356 2,405,366 19.68% March 3,218,482 1,208,610 1,115,359 3,520,725 9.39% April 4,925,786 1,707,303 1,702,160 5,222,885 6.03% May 6,562,115 1,636,329 910,860 6,133,745 -6.53% June 8,402,137 1,840,022 1,362,165 7,495,911 -10.79% July 10,222,675 1,820,538 1,246,323 8,742,234 -14.48% August 11,835,035 1,612,360 September 14,187,219 2,352,184 October 15,857,930 1,670,711 November 17,953,941 2,096,010 December 23,397,507 5,443,566 Ind 423 - Sewer Utility Fund Expenses 24,000,000 22,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 30 UTILITY EXPENSE SUMMARY Title CITY 0FEDMONDS EXPENDITURES - UTLITY- BY FUND IN SUMMARY 2024 Adopted 7/31/2023 7/31/2024 Budget Expenditures Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 13,837,584 $ 5,131,925 $ 4,832,357 $ 9,005,228 35% STORM UTILITY FUND 9,842,422 2,991,356 2,785,914 7,056,508 28% SEWER/WWTP UTILITY FUND 23,397,507 8,542,895 8,742,234 14,655,273 37% .. BOND RESERVE FUND 1,988,830 574,892 556,892 1,431,938 28% Q $ 49,066,343 $ 17,241,068 $ 16,917,396 $ 32,148,947 34% io .v c is c li M z 20 Packet Pg. 31 I 7.2.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of July 31, 2024 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FFCB FHLB Spokane County WA First Financial - Waterfront Center FHLMC Farmer Mac FHLB US Treasury Note FFCB Farmer Mac FHLMC Farmer Mac First Financial - ECA Bonds 1,960,906 0.12 2,000,000 1,995,386 09/13/24 3.50% Bonds 950,774 0.30 1,000,000 987,113 11/18/24 0.90% Bonds 207,260 0.34 200,000 197,870 12/01/24 2.10% CD 245,000 0.41 245,000 245,000 12/27/24 2.47% Bonds 974,798 0.62 1,000,000 990,955 03/13/25 3.75% Bonds 1,995,088 0.71 2,000,000 1,986,371 04/17/25 4.25% Bonds 969,524 0.99 1,000,000 986,829 07/28/25 3.60% Note 964,597 1.04 1,000,000 983,570 08/15/25 3.13% Bonds 1,982,692 1.36 2,000,000 1,982,451 12/08/25 4.13% Bonds 1,994,172 1.51 2,000,000 1,979,393 02/02/26 3.95% Bonds 993,661 1.98 1,115,000 1,038,695 07/22/26 0.83% Bonds 2,057,309 2.30 2,305,000 2,144,296 11/17/26 1.15% CD 2,803,516 3.29 2,803,516 2,803,516 11/15/27 2.96% TOTAL SECURITIES 18,099,298 1.15 18,668,516 18,321,446 Washington State Local Gov't Investment Pool TOTAL PORTFOLIO Issuer Diversification First Financial - CD, 16%Spokane Farmer County Mac, 34% WA, 1% FFCB, 21% FHLMC, 11% FHLB, / 11� 52,335,209 52,335,209 Demand 5.41% $ 71,003,725 $ 70,656,655 Cash and Investment Balances Checking, (in $ Millions) Note, $1.00, 1%^ Bonds, \ $14.62 , .64 19% CD's, $3.05� ,4% State LGIP, $52.34, 67% 21 Packet Pg. 32 1 INVESTMENT PORTFOLIO SUMMARY F 7.2.a I $ 2,000, 000 $1,500, 000 $1,236,875 $1,000,000 $500,000 2019 Annual Interest Income I $950,684 2021 $1,091,709 $1,6� 2 $1,614,986 2023 YTD 2024 22 Packet Pg. 33 7.2.a City of Edmonds 2024 General Fund (001) Cash Flow Report (with ACTUALS) Difference Revenues Jan Actual Feb Actual Mar Actual Apr Actual May Actual Jun Actual Jul Actual 30,722 Aug Forecast 76462 Sep Forecast Oct Forecast 248,081 5,861,219 Nov Forecast Dec Forecast Total Forecast Budget mcI dec (164,91 Property Tax 21,016 366,893 755,437 6,153,028 1,063611 74,286 1,034,76E 55,068 15,740,590 15,905,500 Sales Tax 1,061,193 1,158,271 948,328 949,258 1,069:826 1,003,253 1,083,664 1,220,580 1,141,366 1,180,429 1,221,687 1,106,203 13,144,058 13,459,600 (315,54 Amusements & Utility Tax 513,836 865,277 655,472 567,877 630,223 544,066 491,392 621,376 654,521 388,708 727,016 588,611 7,248,376 7,743,849 (495,47. Excise &Other Taxes - 81406 - 2,448 84,129 - - 77,091 213 - 84,940 73 330,300 326,000 4,30 License & Permits 298,154 162:918 68,969 322,066 84,523 61,744 224,952 78,413 59,292 225,430 205,556 64,318 1,856,335 1,993,750 (137,41 Other Governments & Grants 187239 - 112,069 138,735 312,945 257,513 155,683 872 81,342 41,462 458,016 216596 1,962,472 1,204,710 757,76 0 Service Fees 159:253 194,102 1,091,628 239,048 169,274 614,426 202,824 366954 591,033 268,578 192,692 634,120 4,723,932 4,238,512 485,42 Q Interfund Service Fees' 138,726 507,933 313,147 334,873 308,477 315,117 291,459 332,566 328,919 335,046 300,350 541,401 4,048,014 4,048,014 Fines & Penalties 19,021 29,017 - 91,609 153,244 68,090 100 54,167 83,341 65,725 - 157,954 722,269 902,350 (180,08 QI Miscellaneous 133,900 50,526 61,266 87,751 81,833 113,611 78,630 68,229 69,815 154,656 161,953 91,383 1,153,553 1,009,132 144,42 Disposal of Capital Assets - - - - - 10,000 - - - - - - 10,000 - 30,00 M Transfers - 385,274 - - - - - - - - - - 385,274 471,075 85,80 .0 2,532,339 3,801,618 4,006,31E 8,886,692 3,958,085 3,062,10E 2,559,427 2,896,710 3,257,923 8,521,253 4,386,97E 3,455,727 51,325,172 51,302,492 22,68� r M Ex enditures Jan Actual Feb Actual Mar Actual Apr Actual May Actual Jun Actual Jul Actual AugForecast Sep Forecast Oct Forecast Nov Forecast Dec Forecast Total Forecast Budget Balance i Salaries 1,868,992 1,860,417 1,849,525 1,975,160 2,402,922 2,040,193 1,993,960 1,950,674 11968,066 1,966'234 1,963,068 1,958,929 23,797,141 23,095,383 701,75. Overtime 116,684 93,279 54,727 76,584 122,240 95,886 48,099 34,323 76519 50,140 69,037 64,655 902,175 643,080 25909 Holiday Buyback - - - - - - - 5,385 6804 - 380,011 5,374 397,574 294,001 103:57. Benefits 740,340 702,129 684,991 745,469 767,668 718,780 705,947 710,956 733,340 745,702 744,740 747,427 8,747,489 7,868,408 879,08 Uniforms 13,909 8,879 12,072 4,764 3,589 6,165 1,070 12,254 10,638 7,394 3,581 3,197 87,511 126,931 (39,42� Pension 2,932 - 5,864 2,932 2,932 2,932 5,859 9,024 9,024 9,024 5,929 5,929 62,379 141,668 (79,28' Supplies 13,474 28,205 36,924 25,194 112,010 33,603 32,205 70,458 59,151 93,274 51,780 50,694 606971 677,285 (70,31 Small Equipment 1,388 5,978 935 5,873 7,240 7,973 11,694 33,509 Z512 22,564 3,285 17,947 120,899 239,791 (118,89. Professional Services 414,539 504,373 572,676 405,136 441,983 459,554 427,520 1,371,024 1,439,333 1,310,638 1,567,710 1,484,527 10,399,012 11,063,360 (664,34 Communications 11,170 8,838 20,583 25,147 7,697 15,162 18,762 15,374 40,080 12,136 13,813 29,348 218,121 236,105 (17,98 Travel 695 2,208 4,646 1,304 8,236 7,337 411 4,826 1,400 4,101 3,451 1,562 40,177 51,187 (11,01� Excise Taxes 2,725 2,136 3,250 2,554 2,304 2,423 3,211 2,265 4,526 3,029 1,991 1,737 32,152 30,000 2,15 Interfund Rent 315,916 322,079 323,652 319,860 315,908 320,122 309,344 326946 329,506 321,806 328,193 326679 3,860,010 3,913,541 (53,53 Insurance 910,495 - - - - - - - - - - - 910,495 883,686 26,80 Utilities 56,826 45,879 62,960 62,997 63,245 28,032 76,626 40,025 77,938 47,846 57,730 70,110 690,213 663,800 26,41 Repair &Mainz 81,539 22,811 34,904 29,285 10,924 2,320 20,497 23,959 10,687 42,573 19,27E 27,207 325,982 388,300 (62,31 Miscellaneous 66,908 74,660 42,575 34,243 26,483 22,362 27,319 21,776 43,389 41,685 12,851 17,464 432,715 424,867 7,84 Contingency - 25,000 - - - - - - - - - - 25,000 25,000 - Transfer - - - - - 525,000 - - - - 62,695 49,478 637,173 650,000 (12,82 Building (Capital) 34,040 - - - - 408,179 - (408,179) - - - - 34,040 - 34,04 Machinery & Equipment (Capital) - - - - 20 - - - - - - - 20 - 2 Construction (Capital) - - - - - - - - - - - - - - - Lease - - - 44,224 23,750 23,750 23,750 23,750 23,750 23,750 23,750 23,750 234,224 300,000 (65,77 Debt -Principal - - - - - - - - - - - 197,120 197,120 197,120 - Debt - Interest - - 9,562 21,356 - 61,886 1,792 - - - - 61,890 156,486 123,780 32,70 Debt - Other 500 50 4,652,570 3,706,872 3,718,847 3,782,082 4,319,151 4,781,657 3,708,067 4,248,349 4,836,663 4,702,897 5,312,899 5,145,025 52,915,079 52,037,793 877,28 Net Revenue/(Expenditures) 1 (2,120,231)1 94,74E 1 287,469 1 5,104,610 1 (361,065) (1,719,552) (1,148,640) (1,351,639) (1,578,740)1 3,818,35E 1 (925,923) (1,689,298) (1,589,906) (735,301) (854,60 Changes in AR 30,743 30,894 (8,337) 16,329 63,269 (19,719) 5,278 CCC C Changes in AP (256,704) (227,711) 31,069 175,337 (125,023) (132,356) 5,313 N Cash Balance (2,511,077) (2,613,147) (2,302,946) 2,993,329 2,570,509 698,883 (439,166) C N 7 w C d t tJ f0 w Q Packet Pg. 34 7.3 City Council Agenda Item Meeting Date: 09/10/2024 July 2024 Monthly Financial Report Staff Lead: Kim Dunscombe Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Receive for Filing Narrative July 2024 Monthly Financial Report Attachments: July 2024 Monthly Financial Report Packet Pg. 35 I 7.3.a I O-V CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT J U LY 2024 Packet Pg. 36 1 I 7.3.a I MONTHLY HIGHLIGHTS GENERAL FUND HIGHLIGHTS • Real Personal/Property Tax and EMS Levy is up $305,698 from this point last year. Despite this current good news, our forecast for property tax will likely finish under budget by $(130,000). • Sales tax is up $135,737 from this point last year and is right on target for the cumulative budget forecast. Our forecast indicates this revenue source to be close to or slightly under budget. • Utility taxes are categorized under "Other Taxes" in the chart below, exhibit divergent trends, with some surpassing the cumulative budget while others lag behind. Notably, gas tax from Puget Sound Energy is down by $(106,358) falling short of their perspective cumulative budget. • Development services revenues overall are up a total of $332,867 from this point last year. The increase is notably due to the city receiving permit revenue for development of the Edmonds Green Apartments. • Interest charged to the General Fund for negative cash balance in 2024 equals $35,433 to date. • There is a noticeable uptick in salaries and benefits for May. This increase is attributed to retroactive payments and salary adjustments resulting from a new collective bargaining agreement for the same bargaining unit. General Fund Tax Revenue (2024 YTD) 14,000, 000 12,000,000 10,000,000 - 8,000,000 - X 6,000,000 - a 4,000,000 — - 2,000,000 ■ - Sales Tax Property Tax EMS Tax Other Taxes Actual 6,677,774 6,123,342 2,341,645 5,032,153 0 Budget 12,300,000 11,327,000 4,578,000 9,229,949 STREET FUND HIGHLIGHTS • Interest charged to the Street Fund for negative cash balance in 2024 equals $12,244 to date. REET FUND HIGHLIGHTS • REET revenues are 20.03% or $316,939 higher than last year. Projections indicate REET revenues are on track to meet the budget target of $3.0 million. CAPITAL FUND 332 HIGHLIGHTS • The negative fund balance in Fund 332 - Capital Construction is a result of the Mee property purchase and the timing of grant receipt. A reimbursement of $951,938 was submitted in early July. Interest charged to the Parks Capital Construction Fund for negative cash balance in 2024 equals $6,778. 0 a Q c ca c ii 21 t 0 2 le N 0 N 3 0 CL Q c �a c ii 21 t c 0 2 le N O N 3 c m E t 0 c� r w Q 1 Packet Pg. 37 7.3.a City of Edmonds All Funds Financial Summary As of July 31, 2024 Beginning Fund Revenues / Expenditures / Revenues less Ending Fund Fund Balance Sources Uses Expenditures Balance Cash Balance Governmental 001 General Fund 2,492,460 28, 806, 583 28, 669, 246 137,337 2,629,797 (439,166) 009 LEOFF Medical Insurance Reserve 139,774 125,000 187,984 (62,984) 76,790 85,769 012 Contingency Reserve 2,228,672 - - - 2,228,672 2,228,672 014 Historic Sub -Fund 8,944 - 4,385 (4,385) 4,559 4,559 016 Building Maintenance 3,756,168 69,560 666,892 (597,332) 3,158,836 3,212,907 017 Marsh Restoration 853,595 300 - 300 853,895 853,895 018 Homeless Response 200,000 - - 200,000 200,000 019 Opioid Response 74,119 311,851 311,851 385,970 385,970 Total General Funds 9,753,732 29,313,294 29,528,507 (215,213) 9,538,519 6,532,606 p Special Revenue Funds y 104 Drug Enforcement 40,843 1,835 - 1,835 42,678 42,153 111 Street 4,701 1,385,471 1,456,588 (71,117) (66,416) (190,355) 0 112 Street Construction 2,734,808 3,028,295 2,127,233 901,062 3,635,871 2,078,936 = 117 Municipal Arts 657,265 43,651 26,996 16,656 673,921 665,436 S 120 Hotel / Motel 151,247 69,345 56,075 13,271 164,517 146,654 LL 121 Employee Parking 83,814 16,249 - 16,249 100,063 98,986 122 Youth Scholarship 17,868 1,644 225 1,419 19,287 19,057 C 123 Tourism Promotion 138,157 27,194 12,781 14,413 152,570 145,603 2 125 R E ET 2 1,992,459 1,049,164 435,555 613,608 2,606,067 2,629,783 N 126 R E ET 1 3,957,800 1,136, 064 405,697 730,367 4,688,167 4,635,106 N 127 Gifts Catalog 3,140,448 317,445 296,525 20,920 3,161,368 3,120,791 2% 130 Cemetery Maintenance 196,245 94,089 141,509 (47,420) 148,824 146,153 3 v 137 Cemetery Trust 1,212,121 63,515 73,000 (9,485) 1,202,635 1,187,055 138 SisterCity 18,681 3,262 2,271 991 19,672 19,429 Q 140 Business Improvement 37,682 61,220 37,120 24,099 61,782 61,782 0 141 Affordable Housing 309,127 28,085 - 28,085 337,211 328,814 142 Edmonds Rescue 36,932 6,719,788 6,716,871 2,917 39,849 186,644 143 Tree Fund 222,354 41,906 200,269 (158,363) 63,991 60,812 Capital Projects 139,615 1,031,104 706,177 324,927 464,542 (497,841) jy Debt Service - 35,551 35,201 350 350 - % Enterprise Funds C 411 Combined Utility Operation - 85,680 - 85,680 85,680 140,042 C 421 Water UtiIity 9,601,886 6,827,086 4,832,357 1,994,729 11,596,616 11,472,282 422 Storm Water Utility 6,983,494 4,367,941 2,785,914 1,582,028 8,565,521 8,103,638 c 423 Sewer/ Wastewater Treatment Plar 14,903,525 11,007,681 8,742,234 2,265,447 17,168,972 17,762,664 N 424 Bond Reserve Fund 843,961 574,789 556,892 17,897 861,857 861,857 3 Internal Service Funds 511 Equipment Rental 5,298,245 1,684,871 1,516,262 168,609 5,466,854 5,359,320 = d 512 Technology Rental 421,587 1,270,969 1,073,318 197,651 619,238 624,524 E t All Funds 62,898,595 70,287,187 61,765,576 8,521,611 71,420,207 65,741,931 V ca r r Q 2 Packet Pg. 38 I 7.3.a I GENERAL FUND SUMMARY City of Edmonds, WA Monthly Revenue Summary -General Fund 2024 General Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 2,711,054 $ 2,711,054 $ 2,532,339 $ 2,532,339 -6.59% February 5,412,574 2,701,521 3,801,618 6,333,957 17.02% March 8,234,389 2,821,815 4,006,316 10,340,274 25.57% April 12,871,492 4,637,102 8,886,692 19,226,965 49.38% May 21,881,117 9,009,625 3,958,085 23,185,051 5.96% June 24,570,750 2,689,633 3,062,106 26,247,157 6.82% July 27,555,506 2,984,755 2,559,427 28,806,583 4.54% August 30,903,813 3,348,307 September 33,691,847 2,788,034 October 39,258,675 5,566,828 November 48,115,504 8,856,828 December 51,302,492 3,186,988 City of Edmonds, WA Monthly Expenditure Summary -General Fund 2024 General Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 4,823,378 $ 4,823,378 $ 4,652,570 $ 4,652,570 -3.54% February 8,954,405 4,131,027 3,706,872 8,359,442 -6.64% March 12,985,832 4,031,427 3,718,847 12,078,289 -6.99% April 16,651,930 3,666,099 3,782,082 15,860,371 -4.75% May 20,738,604 4,086,673 4,319,151 20,179,522 -2.70% June 25,334,520 4,595,916 4,781,657 24,961,180 -1.47% July 29,347,611 4,013,091 3,708,067 28,669,246 -2.31% August 33,504,298 4,156,687 September 37,673,197 4,168,900 October 41,800,681 4,127,484 November 46,965,717 5,165,036 December 52,037,793 5,072,076 *The monthly budget forecast columns are based on a five-year average. 3 Packet Pg. 39 I 7.3.a I MAJOR GENERAL FUND REVENUE SUMMARY City of Edmonds, WA Monthly Revenue Summary -Real Personal/Property Tax 2024 Real Personal/Property Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 28,172 $ 28,172 $ 15,003 $ 15,003 -46.75% February 156,833 128,661 265,415 280,418 78.80% March 877,571 720,738 546,457 826,875 -5.78% April 5,200,702 4,323,131 4,451,219 5,278,095 1.49% May 6,113,323 912,621 769,305 6,047,399 -1.08% June 6,167,757 54,434 53,708 6,101,108 -1.08% July 6,192,819 25,062 22,234 6,123,342 -1.12% August 6,247,276 54,457 September 6,423,953 176,676 October 10,550,884 4,126,931 November 11,287,789 736,905 December 11,327,000 39,211 City of Edmonds, WA Monthly Revenue Summary -Sales Tax 2024 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast Monthly Actuals YTD Actuals Variance % January $ 956,967 $ 956,967 $ 975,066 $ 975,066 1.89% February 2,084,047 1,127,080 1,059,532 2,034,598 -2.37% March 2,987,849 903,802 870,730 2,905,328 -2.76% April 3,814,928 827,079 870,807 3,776,135 -1.02% May 4,821,039 1,006,111 983,892 4,760,027 -1.27% June 5,796,759 975,721 921,356 5,681,383 -1.99% July 6,836,449 1,039,690 996,390 6,677,774 -2.32% August 7,953,072 1,116,623 September 8,995,564 1,042,491 October 10,116,626 1,121,062 November 11,238,239 1,121,613 December 12,300,000 1,061,761 *The monthly budget forecast columns are based on a five-year average. 4 Packet Pg. 40 MAJOR GENERAL FUND REVENUE SUMMARY I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -Water Utility Tax 2024 Water Utility Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 90,844 $ 90,844 $ 92,691 92,691 2.03% February 154,355 63,511 62,177 154,868 0.33% March 244,152 89,797 90,963 245,831 0.69% April 304,356 60,204 62,146 307,977 1.19% May 393,634 89,278 90,718 398,695 1.29% June 463,947 70,313 69,703 468,398 0.96% July 573,149 109,202 107,776 576,174 0.53% August 666,476 93,327 September 791,033 124,557 October 881,630 90,597 November 983,292 101,662 December 1,047,289 63,997 Water Utility Tax 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget Prior Year City of Edmonds, WA Monthly Revenue Summary -Sewer Utility Tax 2024 Sewer Utility Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 101,297 $ 101,297 $ 101,472 $ 101,472 0.17% February 185,730 84,433 84,516 185,988 0.14% March 286,530 100,799 101,250 287,238 0.25% April 371,027 84,497 85,581 372,818 0.48% May 472,427 101,400 101,036 473,855 0.30% June 557,139 84,712 86,104 559,959 0.51% July 659,773 102,634 103,022 662,981 0.49% August 744,838 85,065 September 850,226 105,388 October 936,127 85,902 November 1,039,506 103,379 December 1,123,814 84,308 Sewer Utility Tax 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 5 Packet Pg. 41 I 7.3.a I MAJOR GENERAL FUND REVENUE SUMMARY City of Edmonds, WA Monthly Revenue Summary -General Fund Charges forServices 2024 General Fund - Charges for Services Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 410,810 $ 410,810 $ 297,980 $ 297,980 -27.47% February 950,331 539,521 702,035 1,000,015 5.23% March 1,344,389 394,057 1,404,775 2,404,790 78.88% April 2,155,227 810,839 573,921 2,978,711 38.21% May 3,145,803 990,576 477,751 3,456,462 9.88% June 3,752,017 606,215 929,543 4,386,004 16.90% July 4,337,554 585,536 494,283 4,880,288 12.51% August 5,407,415 1,069,861 September 6,079,591 672,176 October 6,710,843 631,252 November 7,388,870 678,027 December 8,286,526 897,656 *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 42 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.3.a I CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY Title CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPARTMENTAL ■ZQato) =1go:Ir/lei 9M SATELLITE OFFICE COMMUNITY SERVICES✓ECONOMIC DEV. PLANNING& DEVELOPMENT HUMAN SERVICES PROGRAM PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE 2024 Adopted 7/31/2023 7/31/2024 Amount Budget Expenditures Expenditures Remaining %Spent $ 479,286 $ 249,010 $ 293,962 $ 185,324 61% 490,875 229,429 249,103 241,772 51% 1,222,438 531,164 706,032 516,406 58% Q 1,811,176 855,668 999,475 811,701 55% d 2,825,453 1,531,898 1,654,463 1,170,990 59% 1,161,780 534,282 594,507 567,273 51% C R 6,857,495 10,555,304 3,163,393 3,694,102 46% LL 17,478,540 7,971,401 10,188,920 7,289,620 58% 2' t 172,105 62,723 84,737 87,368 49% r C 1,162,045 718,488 628,327 533,718 54% 2 le 4,396,605 2,263,472 2,197,191 2,199,414 50% N 320,940 144,476 142,572 178,368 44% 2' 0 6,520,597 3,206,401 3,393,117 3,127,480 52% 4,500,279 2,296,154 2,392,008 2,108,271 53% p CL 2,638,179 2,209,753 1,981,439 656,740 75% 4) $ 52,037,793 $ 33,359,621 $ 28,669,246 $ 23,368,547 55% R C 10 C LL A t rr C O 2 le N O N 7 r.+ C O t V R w 7 Packet Pg. 43 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.3.a I City of Edmonds, WA Monthly Expenditure Summary -City Council 2024 City Council Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 34,240 $ 34,240 $ February 71,153 36,913 March 112,189 41,036 April 150,403 38,214 May 193,081 42,678 June 234,428 41,347 July 275,019 40,591 August 316,493 41,474 September 357,868 41,375 October 394,551 36,684 November 435,285 40,734 December 479,286 44,001 40,574 $ 40,574 18.50% 54,006 94,579 32.92% 35,007 129,587 15.51 % 35,974 165,561 10.08% 57,697 223,258 15.63% 34,601 257,859 9.99% 36,103 293,962 6.89% City of Edmonds, WA Monthly Expenditure Summary -Office of Mayor 2024 Office of Mayor Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 40,561 $ 40,561 $ 33,901 $ 33,901 -16.42% February 82,159 41,598 35,511 69,412 -15.52% March 124,596 42,436 36,798 106,210 -14.76% April 165,441 40,846 36,154 142,364 -13.95% May 205,791 40,350 34,804 177,167 -13.91% June 245,843 40,052 32,377 209,545 -14.76% July 287,251 41,408 39,558 249,103 -13.28% August 327,468 40,217 September 367,326 39,858 October 406,988 39,662 November 449,726 42,738 December 490,875 41,149 Office of Mayor 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 lOQ,000 50,01 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. N Packet Pg. 44 1 I 7.3.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -Human Resources 2024 Human Resources Cumulative Budget Forecast Monthly Budget Forecast Monthly Actuals YTD Actuals Variance % January $ 110,919 $ 110,919 $ 129,960 $ 129,960 17.17% February 206,083 95,165 103,533 233,493 13.30% March 293,020 86,937 100,807 334,300 14.09% April 385,026 92,006 98,181 432,481 12.33% May 477,507 92,481 94,231 526,711 10.30% June 609,764 132,257 93,012 619,724 1.63% July 691,435 81,671 86,308 706,032 2.11% August 781,445 90,009 September 882,461 101,016 October 976,331 93,870 November 1,084,356 108,025 December 1,222,438 138,082 City of Edmonds, WA Monthly Expenditure Summary -Municipal Court 2024 Municipal Court Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 133,120 $ 133,120 $ 136,698 $ 136,698 2.69% February 268,761 135,641 143,646 280,344 4.31% March 408,462 139,701 138,149 418,493 2.46% April 549,323 140,861 140,705 559,198 1.80% May 702,755 153,432 144,216 703,414 0.09% June 841,629 138,874 146,775 850,190 1.02% July 987,720 146,091 149,286 999,475 1.19% August 1,144,145 156,425 September 1,291,990 147,845 October 1,441,979 149,989 November 1,629,476 187,497 December 1,811,176 181,700 *The monthly budget forecast columns are based on a five-year average. 9 Packet Pg. 45 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.3.a I City of Edmonds, WA Monthly Expenditure Summary -Community Services/Economic Development 2024 Community Services/Economic Development Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 70,938 $ 70,938 $ 84,711 $ 84,711 19.42% February 150,629 79,691 85,764 170,475 13.18% March 228,686 78,058 85,735 256,210 12.04% April 308,932 80,246 91,280 347,490 12.48% May 391,061 82,128 83,820 431,310 10.29% June 480,392 89,331 95,126 526,436 9.58% July 570,789 90,397 101,892 628,327 10.08% August 679,369 108,580 September 777,142 97,773 October 877,976 100,834 November 1,007,121 129,145 December 1,162,045 154,924 City of Edmonds, WA Monthly Expenditure Summary -Administrative Services 2024 Administrative Services Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ February March April May June July August September October November December 288,918 $ 523,687 733,695 944,992 1,157,177 1,442,022 1,684,828 1,896,259 2,116,379 2,344,386 2,598,917 2,825,453 288,918 $ 234,769 210,008 211,297 212,186 284,845 242,805 211,431 220,121 228,007 254,531 226,536 274,596 $ 274,596 208,739 483,335 217,967 701,302 212,849 914,151 372,263 1,286,415 184,491 1,470,906 183,557 1,654,463 -4.96% -7.71% -4.42% -3.26% 11.17% 2.00% -1.80% Administrative Services !,800,000 1,800,000 1600,000 1:400,000 1,200,000 11000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 10 Packet Pg. 46 I 7.3.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -City Attorney 2024 City Attorney Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 96,815 $ 96,815 $ February 193,630 96,815 March 290,445 96,815 April 387,260 96,815 May 484,075 96,815 June 580,890 96,815 July 677,705 96,815 August 774,520 96,815 September 871,335 96,815 October 968,150 96,815 November 1,064,965 96,815 December 1,161,780 96,815 Police - $ - 0.00% 127,250 127,250-34.28% 93,007 220,257-24.17% 108,383 328,640-15.14% 98,726 427,366-11.71% 80,589 507,955-12.56% 86,552 594,507-12.28% City Attorney 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 M00- 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -C=mtYear -Budget Prior Year City of Edmonds, WA Monthly Expenditure Summary -Police 2024 Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,325,644 $ 1,325,644 $ 1,320,779 $ 1,320,779 -0.37% February 2,644,333 1,318,689 1,322,826 2,643,606 -0.03% March 4,027,557 1,383,224 1,252,027 3,895,633 -3.28% April 5,378,981 1,351,424 1,459,657 5,355,290 -0.44% May 6,782,808 1,403,826 1,864,000 7,219,290 6.44% June 8,239,937 1,457,130 1,522,517 8,741,807 6.09% July 9,689,531 1,449,593 1,447,113 10,188,920 5.15% August 11,039,396 1,349,866 September 12,478,176 1,438,780 October 13,942,747 1,464,571 November 15,677,275 1,734,528 December 17,478,540 1,801,265 Police 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year -Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. 11 Packet Pg. 47 1 I 7.3.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -Planning & Development 2024 Planning & Development Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 340,178 $ 340,178 $ 269,177 $ 269,177 -20.87% February 694,434 354,255 267,692 536,869 -22.69% March 1,033,937 339,503 393,779 930,649 -9.99% April 1,394,846 360,909 303,822 1,234,470 -11.50% May 1,750,281 355,436 318,775 1,553,246 -11.26% June 2,093,976 343,695 341,020 1,894,266 -9.54% July 2,468,929 374,953 302,925 2,197,191 -11.01% August 2,820,106 351,176 September 3,176,611 356,505 October 3,535,290 358,679 November 3,929,353 394,063 December 4,396,605 467,252 City of Edmonds, WA Monthly Expenditure Summary -Parks & Recreation 2024 Parks & Recreation Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 498,850 $ 498,850 $ 453,277 $ 453,277 -9.14% February 986,757 487,907 470,870 924,147 -6.35% March 1,483,576 496,818 491,227 1,415,374 -4.60% April 1,955,557 471,981 483,624 1,898,998 -2.89% May 2,461,256 505,698 497,889 2,396,886 -2.62% June 2,984,923 523,667 484,065 2,880,951 -3.48% July 3,580,661 595,738 512,166 3,393,117 -5.24% August 4,186,784 606,123 September 4,840,484 653,700 October 5,394,700 554,215 November 5,962,605 567,905 December 6,520,597 557,992 Parks & Recreation 1,500,000 1 ;oar 1,000,000 500 000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget �Prlor Year *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 48 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.3.a I City of Edmonds, WA Monthly Expenditure Summary -Facilities Maintenance 2024 Facilities Maintenance Cumulative Monthly Budget Forecast Budget Forecast Monthly Actuals YTD Actuals Variance % January $ 156,775 $ 156,775 $ 280,811 $ 280,811 79.12% February 389,674 232,899 265,070 545,881 40.09% March 593,572 203,898 223,593 769,473 29.63% April 769,278 175,706 218,971 988,445 28.49% May 948,275 178,997 203,576 1,192,021 25.70% June 1,082,249 133,974 575,626 1,767,646 63.33% July 1,241,211 158,962 213,793 1,981,439 59.64% August 1,449,110 207,898 September 1,701,700 252,590 October 1,994,272 292,572 November 2,251,849 257,577 December 2,638,179 386,330 City of Edmonds, WA Monthly Expenditure Summary -Engineering 2024 Engineering Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 301,531 $ 301,531 $ 283,081 $ 283,081 -6.12% February 604,565 303,034 286,618 569,699 -5.77% March 913,824 309,259 255,452 825,151 -9.70% April 1,223,821 309,997 270,205 1,095,355 -10.50% May 1,553,842 330,021 260,871 1,356,226 -12.72% June 1,868,266 314,424 260,767 1,616,993 -13.45% July 2,185,239 316,973 264,710 1,881,703 -13.89% August 2,491,236 305,997 September 2,797,476 306,240 October 3,102,475 304,999 November 3,439,952 337,477 December 3,777,853 337,901 Engineering 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 13 Packet Pg. 49 I 7.3.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -Non -Departmental 2024 Non -Departmental Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 926,027 $ 926,027 $ 1,244,387 $ 1,244,387 -3.54% February 1,489,596 563,569 221,547 1,465,934 -6.64% March 2,012,000 522,404 285,014 1,750,948 -6.99% April 2,395,260 383,260 211,983 1,962,932 -4.75% May 2,923,480 528,220 178,984 2,141,916 -2.70% June 3,677,256 753,776 824,054 2,965,970 -1.47% July 4,126,291 449,035 197,423 3,163,393 -2.31% August 4,662,507 536,216 September 5,123,698 461,191 October 5,544,111 420,414 November 6,294,725 750,614 December 6,857,495 562,770 *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 50 FUND SUMMARIES I 7.3.a I City of Edmonds, WA Monthly Expenditure Summary -Fund 016 - Building Maintenance Fund 2024 Fund 016 - Building Maintenance Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 127,788 $ 127,788 $ 138,032 $ 138,032 8.02% February 255,575 127,788 481,478 619,510 142.40% March 383,363 127,788 9,472 628,982 64.07% April 511,151 127,788 2,113 631,095 23.47% May 638,938 127,788 28,074 659,169 3.17% June 766,726 127,788 868 660,037 -13.91% July 894,514 127,788 6,854 666,892 -25.45% August 1,022,302 127,788 September 1,150,089 127,788 October 1,277,877 127,788 November 1,405,665 127,788 December 1,533,453 127,788 Fund 016 -Building Maintenance Fund 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 .0000 500,000 .1000, 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. 15 Packet Pg. 51 FUND SUMMARIES L 7.3.a City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 1 & 2 2024 Real Estate Excise Tax 1 & 2 Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 225,388 $ 225,388 $ 158,734 $ 158,734 -29.57% February 376,297 150,909 141,173 299,908 -20.30% March 569,768 193,471 237,275 537,183 -5.72% April 775,427 205,659 354,193 891,375 14.95% May 1,036,020 260,593 338,546 1,229,921 18.72% June 1,293,139 257,119 321,623 1,551,544 19.98% July 1,573,012 279,874 347,663 1,899,207 20.74% August 1,849,679 276,667 September 2,151,102 301,423 October 2,420,735 269,633 November 2,687,175 266,440 December 3,000,000 312,825 Real Estate Excise Tax 1 & 2 2,700,000 2,100,000 1,800,000 / 1,500,000 1,200,000 900,000 600,000 300,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget -Prior Year City of Edmonds, WA Monthly Expenditure Summary -Fund 512 - Technology Rental Fund 2024 Fund 512 - Technology Rental Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 278,067 $ 278,067 $ 450,425 $ 450,425 61.98% February 459,653 181,586 88,246 538,670 17.19% March 687,018 227,364 99,476 638,146 -7.11% April 781,894 94,876 88,852 726,999 -7.02% May 882,974 101,080 118,249 845,248 -4.27% June 1,005,318 122,345 90,723 935,972 -6.90% July 1,131,059 125,740 137,346 1,073,318 -5.11% August 1,299,834 168,775 September 1,465,789 165,955 October 1,643,179 177,391 November 1,772,621 129,442 December 2,011,076 238,455 Fund 512 -Technology Rental l'lu1d Expenses 2,200,000 2,000,000 11800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 52 I 7.3.a I FUND 421 - WATER UTILITY FUND SUMMARY City of Edmonds, WA Monthly Revenue Summary -Fund 421- Water Utility Fund 2024 Fund 421 - Water Utility Fund Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 980,443 $ 980,443 $ 1,090,370 $ 1,090,370 11.21% February 1,712,436 731,993 711,773 1,802,143 5.24% March 2,701,940 989,503 1,075,486 2,877,629 6.50% April 3,356,766 654,827 785,359 3,662,988 9.12% May 4,316,356 959,590 1,061,688 4,724,677 9.46% June 5,115,288 798,932 847,725 5,572,402 8.94% July 6,310,311 1,195,023 1,254,684 6,827,086 8.19% August 7,304,483 994,172 September 8,635,357 1,330,874 October 9,613,693 978,336 November 11,500,392 1,886,699 December 12,314,744 814,352 City of Edmonds, WA Monthly Expenditure Summary -Fund 421- Water Utility Fund 2024 Fund 421 - Water Utility Fund Ripenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 641,026 $ 641,026 $ 503,314 $ 503,314 -21.48% February 1,300,480 659,453 589,193 1,092,506 -15.99% March 2,051,423 750,943 586,629 1,679,136 -18.15% April 2,887,784 836,362 705,351 2,384,486 -17.43% May 3,786,010 898,226 592,313 2,976,799 -21.37% June 5,237,771 1,451,761 900,416 3,877,215 -25.98% July 6,385,874 1,148,103 955,142 4,832,357 -24.33% August 7,778,196 1,392,322 September 8,859,399 1,081,203 October 9,774,932 915,533 November 11,599,342 1,824,410 December 13,837,584 2,238,242 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 53 FUND 422 - STORM UTILITY FUND SUMMARY I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -Fund 422 - Storm Utility Fund 2024 Fund 422 - Storm Utility Fund Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 672,191 $ 672,191 $ 542,348 $ 542,348 -19.32% February 2,111,161 1,438,970 1,169,775 1,712,123 -18.90% March 2,762,897 651,736 544,143 2,256,265 -18.34% April 3,296,452 533,555 499,506 2,755,771 -16.40% May 3,895,946 599,495 551,418 3,307,189 -15.11% June 4,413,556 517,610 492,629 3,799,818 -13.91% July 4,999,182 585,625 568,123 4,367,941 -12.63% August 6,298,086 1,298,904 September 6,894,458 596,373 October 7,448,274 553,816 November 8,506,043 1,057,769 December 9,086,716 580,673 City of Edmonds, WA Monthly Expenditure Summary -Fund 422 - Storm Utility Fund 2024 Fund 422 - Storm Utility Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 728,094 $ 728,094 $ 397,818 $ 397,818 -45.36% February 2,286,738 1,558,644 457,806 855,625 -62.58% March 2,992,676 705,938 332,627 1,188,252 -60.29% April 3,570,604 577,928 372,195 1,560,446 -56.30% May 4,219,957 649,352 354,257 1,914,703 -54.63% June 4,780,614 560,658 443,803 2,358,506 -50.67% July 5,414,944 634,330 427,407 2,785,914 -48.55% August 6,821,872 1,406,928 September 7,467,843 645,970 October 8,067,717 599,874 November 9,213,457 1,145,740 December 9,842,422 628,965 Fund 422 - Storm Utility Fund Expenses 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 000000, 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -Prior Year *The monthly budget forecast columns are based on a five-year average. 18 Packet Pg. 54 FUND 423 - SEWER UTILITY FUND SUMMARY I 7.3.a I City of Edmonds, WA Monthly Revenue Summary -Fund 423 - Sewer Utility Fund 2024 Fund 423 - Sewer Utility FWnd Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,687,922 $ 1,687,922 $ 1,476,339 $ 1,476,339 -12.54% February 3,157,126 1,469,204 1,418,266 2,894,605 -8.32% March 4,456,021 1,298,895 1,449,133 4,343,737 -2.52% April 5,760,746 1,304,725 2,353,378 6,697,115 16.25% May 7,543,920 1,783,174 1,462,475 8,159,590 8.16% June 8,534,081 990,162 1,340,953 9,500,543 11.32% July 10,048,029 1,513,948 1,507,137 11,007,681 9.55% August 11,755,236 1,707,207 September 13,439,062 1,683,826 October 14,631,473 1,192,411 November 18,018,844 3,387,371 December 20,019,768 2,000,924 City of Edmonds, WA Monthly Expenditure Summary -Fund 423 - Sewer Utility Fund 2024 Fund 423 - Sewer Utility ]Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,035,408 $ 1,035,408 $ 1,373,009 $ 1,373,009 32.61% February 2,009,872 974,464 1,032,356 2,405,366 19.68% March 3,218,482 1,208,610 1,115,359 3,520,725 9.39% April 4,925,786 1,707,303 1,702,160 5,222,885 6.03% May 6,562,115 1,636,329 910,860 6,133,745 -6.53% June 8,402,137 1,840,022 1,362,165 7,495,911 -10.79% July 10,222,675 1,820,538 1,246,323 8,742,234 -14.48% August 11,835,035 1,612,360 September 14,187,219 2,352,184 October 15,857,930 1,670,711 November 17,953,941 2,096,010 December 23,397,507 5,443,566 Ind 423 - Sewer Utility Fund Expenses 24,000,000 22,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 55 UTILITY EXPENSE SUMMARY CITY 0FEDMONDS EXPENDITURES - UTLITY- BY FUND IN SUMMARY 2024 Adopted 7/31/2023 7/31/2024 Amount Title Budget Expenditures Expenditures Remaining %Spent WATER UTILITY FUND $ 13,837,584 $ 5,131,925 $ 4,832,357 $ 9,005,228 STORM UTILITY FUND 9,842,422 2,991,356 2,785,914 7,056,508 SEWER/WWTP UTILITY FUND 23,397,507 8,542,895 8,742,234 14,655,273 BOND RESERVE FUND 1,988,830 574,892 556,892 1,431,938 $ 49,066,343 $ 17,241,068 $ 16,917,396 $ 32,148,947 34% 20 Packet Pg. 56 I 7.3.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of July 31, 2024 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FFCB FHLB Spokane County WA First Financial - Waterfront Center FHLMC Farmer Mac FHLB US Treasury Note FFCB Farmer Mac FHLMC Farmer Mac First Financial - ECA Bonds 1,960,906 0.12 2,000,000 1,995,386 09/13/24 3.50% Bonds 950,774 0.30 1,000,000 987,113 11/18/24 0.90% Bonds 207,260 0.34 200,000 197,870 12/01/24 2.10% CD 245,000 0.41 245,000 245,000 12/27/24 2.47% Bonds 974,798 0.62 1,000,000 990,955 03/13/25 3.75% Bonds 1,995,088 0.71 2,000,000 1,986,371 04/17/25 4.25% Bonds 969,524 0.99 1,000,000 986,829 07/28/25 3.60% Note 964,597 1.04 1,000,000 983,570 08/15/25 3.13% Bonds 1,982,692 1.36 2,000,000 1,982,451 12/08/25 4.13% Bonds 1,994,172 1.51 2,000,000 1,979,393 02/02/26 3.95% Bonds 993,661 1.98 1,115,000 1,038,695 07/22/26 0.83% Bonds 2,057,309 2.30 2,305,000 2,144,296 11/17/26 1.15% CD 2,803,516 3.29 2,803,516 2,803,516 11/15/27 2.96% TOTAL SECURITIES 18,099,298 1.15 18,668,516 18,321,446 Washington State Local Gov't Investment Pool TOTAL PORTFOLIO Issuer Diversification First Financial - CD, 16%Spokane Farmer County Mac, 34% WA, 1% FFCB, 21% FHLMC, 11% FHLB, / 11� 52,335,209 52,335,209 Demand 5.41% $ 71,003,725 $ 70,656,655 Cash and Investment Balances Checking, (in $ Millions) Note, $1.00, 1%^ Bonds, \ $14.62 , .64 19% CD's, $3.05� ,4% State LGIP, $52.34, 67% 21 Packet Pg. 57 1 F 7.3.a I INVESTMENT PORTFOLIO SUMMARY $ 2,000, 000 $1,500, 000 $1,236,875 $1,000,000 $500,000 2019 Annual Interest Income I $1,6� 2 $1,614,986 $950,684 $1,091,709 2021 2023 YTD 2024 22 Packet Pg. 58 7.4 City Council Agenda Item Meeting Date: 09/10/2024 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Kenneth Wagner 325 3rd Ave S (TBD) Bonnie Aylesworth 5th & Main St (TBD) 325 3rd Ave S Condo Association 325 3rd Ave S (TBD) Dean Rippy Highway 99 & 236th St SW ($6,042.99) Erin Demerontis Main Street (TBD) Attachments: Claim for Damages - Wagner - for council Claim for Damages - Bonnie Aylesworth - for council Claim for Damages - Condo Association for 325 3rd Ave S - for council Claim for Damages - Rippy - for council Claim for Damages - Demerontis - for council Packet Pg. 59 7.4.a RF,CEIVED AUG 13 2024 moNDS CITY am CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that Kzny1 o�n B . W 0.q nQj— , who currently resides at mailing address Sarno. home phone #t= _ work phone # and who resided a_ at the time of the occurrence and whose date of birth is is claiming damages againstC,+�i C:V Eck vnc roc\ S in the sum of $ l� arising out of the following circumstanc DATE OF OCCURRENCE tA•S+ -7 t Z.O ZL'I TIME: eAWQCr\ 'J -+- Ito 10M in LOCATION OF OCCURRENCE: �o2_5 3 r4 Ave- S a� a� E DESCRIPTION: 0 L O 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. E ��-►— Wfv� Q. ,aa�+�+�+�1� b 9k_vJQ.r iVNQ. %C .C. L o CcC C; a� r-lrnon�ls 1, 0 CC_A r � b' �? U C 7 O (attach an extra sheet for additional infon v w Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. 5y-�=� C Q. k 'L C �� 0� ��Y►�Or� S %� �Lv or it U 2-1SW, G.c1+v�'on s W A CN i a2-u 47-5-111- GZ35 3 Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair, 4 Have you submitted a claim for damages to your insurance company? Yes No If so, please provide the name of the insurance company: _ and the policy #: NfF� License Plate # Type Auto: _ * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Form Revised 04/09/2021 Page I of 2 Packet Pg. 60 7.4.a This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. , _/,� 0-P), 13 �,� L - Claimant D e and place (r identra/ a dress, city and county) Or Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA,,98020 8:00 a.m. to 4:30 p.m. m M E c� 0 L 0 E 2 C) Form Revised 04/09/202 ] Page 2 of 2 Packet Pg. 61 RECE 7.4.b AUG 16 2024 CITY OF EDMONDS CLAIM FOR DAMAGES FORM a) Please t9ke note that,L EDMONDS CffY CIM Date Claim Form Received by City resides at ,�; /mailing address �er�tcpk�eRe f , work phone # -44i_ a d who resided at at the time of the *prren a and whose date of birth is is claiming amages against % ml in thp sum of $ arising out of the foll ig ircumstances listed below. DATE OF OCCURRENCE: TIM .011/Z_/ / LOCATION OF OCCURRENCE: -,.- /I ^ • . d „ -Z / 111 DESCRIPTION: " G 1 os" ,III 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage .p r � attach an extra sheet for additional information, if needed) 2. Pro ide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. (1 j/ 6' 3. Attach copes o II documentation rdWing to expenseq, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance co r `any? Yes —4 No If so, please provide the name of the insurance company: and the policy #: License Plate # Type Auto: _ * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY * * Driver License # (year) (make) DRIVER: (model) OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: Fomi Revised 04/09/2021 Paize 1 of 2 Packet Pg. 62 7.4.b � L�IiL e 7.4.b ZZ, �d l 4el(z& do, d- U_ Packet Pg. 64 7.4.b Puella!>I 3N a:eld 4j0£l. 9V8£l aol laodai uoipadsul Packet Pg. 65 7.4.b This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. d I �� Signature of Claima bate and place (residenti address, city and count nty) E 1101 � j Signature of Representative Date and place (residential address, city and county) E U U Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Fomi Revised 04/09/2021 Pa Packet Pg. 66 7.4.b m a� E 0 L 0 E U .v c 0 v L 0 L 0 3 N d a 0 m Q Packet Pg. 67 RECEIVE 7.4.c AUG 16 2024 CITY OF EDMONDS CLAIM FOR DAMAGES FORM 3 Ad-- - VJ2,0.4 tte, S 1 Please take note that ea Al pD M fN / u i-k ASSD C , who currently resides at _?.R.,S - 3Qa 4yp_: S r D /-A O.M Qom' i4-yailing address EDMONDS CITY CUM Date Claim Form Received by City fJ , home phone # WA — work phone # Ad l A and who resided at Al /A at the time of the occurrence and whose date of birth is MIA, is claiming damages 0 against in the sum of $ ! arising out of the following circumstances listed below. CShotnk: n'c. Cp�n�} , Co L Az.%xr"ics- IJ &A cx -"5a % ay%S DATE OF OCCURRENCE: `dal O 2 TIME: Aeua k, (&:oo Pit LOCATION OF OCCURRENCE: �o2�S 3/?I> /9 ✓�. .S. EdAm oj.ASr�t In DESCRIPTION: 1 _ Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. cr1",r2 13ACK- uP l.vrO- V- 4CAxt7-i4i 0:1c2o�F2 D &y.h 111 ® IV (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. A n A -JA2 J / Z INn AtiY 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance Yes No If so, please provide the name of the insurance company: and the policy #: _ * * ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY License Plate # Driver License # Type Auto: (year) (make) (model) DRIVER: OWNER: Address: Address: Phone#: Phone#: Passengers: Name: Name: Address: Address: N m a� 0 0 E U Form Revised 04/09/2021 Pagel of 2 Packet Pg. 68 7.4.c 2Z i a L M LO N co L 0 c 0 w m U 0 N N a 0 C 0 U a Packet Pg. 69 7.4.c This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. y m a� E 0 Signature of Claimant Date and place (residential address, city and county) a Or E c'1c,1 sue, S /04 - — U Signature of Ra resentative bate and place (residential address, city and county) �'Z06)Q2.0—i$3S 0 0 Print Name of Representative Bar Number (if applicable) pCirn S cL-Vrr—,r C T,r�cgsk•z� 7 C'L06) $S1 _ t%Sa Please present the completed claim form to: City Clerk's Office City of Edmonds 121 51h Avenue North Edmonds, WA, 98020 8:00 a.m, to 4:30 p.m. Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 70 7.4.c 2Z i a L M LO N co L 0 c 0 w m U 0 N N a 0 C 0 U a Packet Pg. 71 7.4.d CITY OF EDMONDS CLAIM FOR DAMAGES FORM Date Claim Form Received by City Please take note that Dean James RippV who currently resides at mailing address sal'1'le home phone # _work phone # , and who resided at above address at the time of the occurrence and whose date of birth isl , is claiming damages against City of Edmonds WA in the sum of $ 6-0*or arising out of the�gllowing circumstances listed below DATE OF OCCURRENCE. 05)u1y2024 4�/ TIME: 11:45am LOCATION OF OCCURRENCE: City of Edmonds, WA. Southbound Hwy 99iust south of 236th St SW DESCRIPTION: 1 Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. Changed lanes after siginaling from slow lane to Bus/ Carpool lane. Verified by mirror usage. In the process of changing lanes the car struck something violently. This caused the vehicle to rapidly rise shudder then settle. I had no warning light on the dash. Handling seemed okay. I checked my mirrors, there seemed to be a rectang ar chunk of concrete in the lane behind me. I continued tote Safeway Store in Aurora Village. I parked on the south side of the Safeway store between both store entrances.) looked under the front of the car I looked like an oily spot under the car. Behind the car the was a oil trail out the parking lot onto Hwy 99. First thought was ATF. called AAA Engine oil was bairly showing, Called @ 12:36 Public Works road hazard. (attach an extra sheet for additional information, if needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. None Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. Have you submitted a claim for damages to your insurance company? x Yes No If so, please provide the name of the insurance company: and the policy #: Fom Revised 04/09/2021 Page I of E E U Packet Pg. 72 7.4.d This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. f+ Signature of C imant Date and place (residential address, city and county) Or Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to City Clerk's Office City of Edmonds 121 511 Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Form Revised 04/09/2021 Page 2 of 2 E .E U Packet Pg. 73 CITY OF EDMONDS CLAIM FOR DAMAGES FORM Please take note that C, ►" CJ"_,MeY-'ov/ tt S , home phone # , who currently resides at RECEIVED 7.4.e auG 2 � 201� BMWs CRY am Date Claim Form Received by City mailing address rwork phone # and who resided at at the time of the occurrence and whose date of birth is la Z , , is againstEla= �s W-Q, in the sum of $ arising out of the following circumstar u.�ur-t CYtex�t-- Q DATE OF OCCURRENCE: � 2� I 2-TIME: � l V 0 LOCATION OF OCCURRENCE. CAaln - Md �✓ �,{,� _ 0 DESCRIPTION 1 Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. cm s \ — lcy, S ' WCCs (Al c >� k C S Y-0t o 1 C� C 0 Silt-) olm alos" (A}-1 (a tach an extra s ieet for additional inf rmatio f needed 0(ty�1Y MC(J! L CV�V+ . Si�l'�ol'n1Sv1 Cc+ -4q CAmtv�,�ss t'� t � -40_ ' 2 Provide a list of Aitnesses, if applicable, to the occurrence including names, addresses, ano phone numbers. tkLUM, _ '�� ►'n P2 �1 L4e Ike l�r-�' . � t l � � a� E a) 0 3. Attach copies c` all documentation relating to expenses, injuries losses, and/or estim tes for repair W N-�uL"Ilfa CVI(- a vapo\%t r�l 6V� J-lra\ M 4 Have you submitted a claim for damages to your insurance company? Yes No 110 L�V�t Gl If so, please provide the name of the insurance company: ac 8 110- and the policy VkY.0.1b rl E tD WY1 _W RV) �- " ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY' c License Plate # Driver License # E E Type Auto: (year) (make i (model) DRIVER: OWNER: Q Address: Address: Phone#: Phone#: Passengers. Nana Name: Address Address: Fenn Revised04J0912021 I',_�_� I oI Packet Pg. 74 7.4.e This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Signature of Claimant Or Date and place (residential address, city and count] Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 511 Avenue North Edmonds. WA. 98020 8:00 a.m. to 4-30 p.m. E U Fonn Revised 04/09/2021 Page 2 of 2 Packet Pg. 75 8.1 City Council Agenda Item Meeting Date: 09/10/2024 PD Speed Awareness Trailer Donation Staff Lead: Assistant Chief Sniffen Department: Police Services Preparer: Alexandra Ehlert Background/History An Edmonds resident donated funds to the Edmonds Police Foundation for the purpose of the Police Department purchasing a new Speed Awareness Trailer. The Foundation along with the funds donated by the resident purchased the trailer. Assistant Chief Sniffen has been working with Legal and the Edmonds Police Department to accept the donation. Legal advised that a resolution to accept the donated item needs to be approved by Council for the Mayor to sign. Attached is information about the Speed Awareness Trailer and the draft resolution. There are no budget implications for this. The PSPHSP approved this to be on the consent agenda at the 8/20 meeting. Staff Recommendation Staff is requesting that Council approve the resolution to be signed by the Mayor on the consent agenda. Narrative <Type or insert text here> Attachments: Resolution to Accept SAM Trailer Donation final SAM Trailer Resolution attachment A Packet Pg. 76 8.1.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, TO ACCEPT A DONATION IN THE FORM OF ONE SPEED AWARENESS MONITOR (SAM) TRAILER FROM THE EDMONDS POLICE FOUNDATION FOR USE BY THE EDMONDS POLICE DEPARTMENT. WHEREAS, the City of Edmonds has received notice that the Edmonds Police Foundation wishes to donate one (1) new Speed Awareness Monitor (SAM) trailer to the Edmonds Police Department for its ownership and use in perpetuity; and WHEREAS, the product description, depiction, specifications, and terms and conditions, along with ownership and delivery information, are attached hereto as Attachment A; and WHEREAS, it is the intent of the parties that the City will take ownership of and responsibility for the trailer and will have all other rights and responsibilities with regard to the trailer upon acceptance of this donation and acceptance of delivery of the trailer to the City; and WHEREAS, Chapter 3.45 of the Edmonds city code regulates the acceptance of donations to the City; and WHEREAS, ECC 3.45.030 provides that "[a]ll monetary and nonmonetary donations with a current value of up to $10,000 may be approved and accepted for the city by the mayor. All donations with a value greater than $10,000 must be approved by the city council before acceptance"; and WHEREAS, the Edmonds Police Foundation desires to provide the City with a donation in the form of the SAM trailer, which is valued at Thirteen Thousand Six Hundred Nineteen Dollars and Thirteen Cents ($13,619.13); and WHEREAS, the City Council, after review and discussion, has determined that it is in the best interests of the City to approve the acceptance of the donation on behalf of the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Recitals. The recitals set forth above are hereby incorporated by reference as if set forth fully herein. Section 2. Acceptance of Donation. The acceptance of the donation from the Edmonds Police Foundation in the form of a Speed Awareness Monitor (SAM) as set forth in Attachment A with a value of $13,619.13, is approved and such donation will, to the extent reasonably feasible, be used consistent with the donor's intent. The mayor is hereby authorized to accept the donation. Packet Pg. 77 8.1.a Section 3. Severability. If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. RESOLVED this day of August 2024. APPROVED: MAYOR, MIKE ROSEN ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 78 W W rt w rA 8.1.b Speed Awareness Monitor SAM The Stalker Street Dynamics' SAM trailer features the some radar technology used by over 85% of state law enforcement agencies in the US. Its compact size makes it easy to tow, and its all -steel construction makes it durable enough to withstand even the roughest road conditions. Bright 18" amber LED characters make speeds legible from up to 1,000 feet away. Packet Pg. 79 8.1.b Reduce Speed Trailer Features: ■ Graffti-resistantpaint ■ All -steel trailer ■ Four stabilizing/levelingjacks ■ Retractable/Removable tongue Easy to tow and quick to set up, the Stalker Street Dynamics Speed Alert Monitor (SAM) features 18- inch amber LED characters that are visible at up to 1000 feet. A convenient hand-held controller, K-Band Doppler radar, and an 18-day battery with solar panel round out its standard conf guration. Optional equipment includes traff c data collection, and programmable LED strobes. It's a 24/7 traff c calming presence that can be deployed right where you need it. Collect Traff c Datc- Analyze valuable traff c statistics with the optional Stalker Easy Analyst traff c analysis package by utilizing your SAM radar speed trailer's capability to collect both approaching and receding traff c data. Easily transfer data via USB to the Stalker Easy Analyst software to create custom -branded reports, charts, and graphics in just a few clicks. Perfect for law enforcement, municipalities, schools, HOAs, grant -writing entities, and more. STALKER STREET i7YNaMICS _Y. o� o� � r • e f f ► f f Y Y e n Grf tiY1�..eM 0-1 Packet Pg. 80 8.1.b Included: Fast, Long -Range Radar The SAM features a Stalker Radar Sensor II K-Band radar, which offers greater range, sensitivity, and tracking when compared to competitive signs' radars. Solar/Battery Power Top -mounted solar panels recharge a day's worth of battery use with only 2.5 hours of bright sunlight, while our 4D deep -cycle batteries provide up to 18 days of continuous operation, yielding longer operational time in reduced sunlight times. 2 Year Limited Warranty We stand behind the craftsmanship of our products. Dedicated Hand -Held Controller Complete programming and diagnostic functions in the palm of your hand. too Solar For Near-Inf nice Operation The set -it -and -forget -it flexibility to place your SAM anywhere, from the densest urban streets to the most remote wilderness byway. Consistently Bright Legible at 1,000' Optional: Programmable LED Violator Alert Strobes High-powered LED Violator Alert Strobes flash to warn motorists when they have exceeded a predetermined speed. Three (3) different user -programmable settings with your choice of blue/red or white/white. Traff c Data Collection Display ....................... The SAM features advanced LED technology that makes the lights brighter without putting additional strain on the battery. The LEDs also remain at consistent briqhtness throughout the battery's discharge cycle. Individual Changeable Speed Limit Numbers The SAM allows you to change out individual digits on the SPEED LIMIT sign panel. Gather valuable traff c data, then create reports, charts, and graphs in just a few clicks. Download as a PDF to print or share with law enforcement, city planners, grant writers, and more. StreetDynamicscom Packet Pg. 81 Specif cations: 8.1.b Trailer Width 64" (1.68m) Length 116" (2.95m) with tongue in travel position; 57.5" (1.46m) with tongue raised Height 91" (2.31m) Weight 700 lb. (317.5kg) Main Frame 2" x 4" x .120" Steel Tubing Warranty Trailer 2 Years Solar 2 Years Batteries 1 Year Accessories: ■ Spare Tire ■ Wheel Lock ■ Coupler Lock ■ Wheel Jack Display Cabinet Material Thickness .156" ABS Plastic Width 36" (.91m) Height 25.5" (.65m) Depth 5.25" (.13m) Lexan Window Thickness .125" Cabinet Temperature Delta +201 c 0 �a _ 0 0 L H rn rn m d Radar - Stalker Sensor II - 24.125 GHz 3 a Detection Distance Up to 1,200' (365 m) 0 m Energy Source Battery Bank 4D Deep -Cycle Battery lasts 18 days @ 780 F (250 C) Specif cations are subject to change without notice PEG 57A[XER� • �1' O • �STEREV STALKER STREET DYNAMICS applied concepts, inc. 855 East Collins Blvd. ■ Richardson, Texas 75081 972.398.3780 0 Fax 972.398.3781 StreetDynamicscoi 1-800-782-553 006-0455-00 Rev H LIVE depen on what t Dd a CO a IL Copyright © 2023 Applied Concepts, Inc. All Rights Reserved. Packet Pg. 82 8.1.b Applied Concepts, Inc. (d/b/a Stalker Radar) Product Terms and Conditions (1) Purpose. The terms set forth herein govern the sale and delivery of the Stalker Radar and other products (collectively "Products") sold by Applied Concepts, Inc. (d/b/a Stalker Radar "we," "us," `our," etc.) and purchased by the purchaser ("you," "your," etc.). (2) Price and Product Changes; Errors. Prices of Products are subject to change without notice, and all references in sales brochures, technical data sheets and offers on our website or otherwise as to size, weight, and other details of the Products are approximate only. No such term shall be binding on us unless expressly incorporated in a purchase order which is approved and accepted by us in accordance with these terms. In the event that a Product is mistakenly listed at an incorrect price or with other incorrect information, we reserve the right to refuse or cancel any orders placed for a Product listed at the incorrect price or based on incorrect product information. In addition, we are not responsible for any inability to fulfill orders due to reasons beyond our control. We reserve the right to refuse or cancel any such orders whether the order has been confirmed and you have paid for the Product. If you have already paid for the Product and your order is cancelled, we will issue a refund in the amount paid. (3) Cancellation. Cancellation of an order for standard Products will be accepted without penalty, prior to shipment. Cancellation of an order for non-standard or customized Products will not be accepted once item is in production or shipped. (4) Delivery. Unless separate arrangements have been agreed upon in writing with you to the contrary, the terms of delivery are F.O.B. our loading dock. We will use commercially reasonable efforts to make your purchased Products available for pick-up and delivery by you within a reasonable time after acceptance of an order from you, or, if you so specify, to place the purchased Products with a common carrier at your expense for delivery to you. You bear the risk of loss or destruction of the purchased Products upon and after the first to occur of (a) pick-up or acceptance of the Products by you or your common carrier at our place of business, or (ii) five (5) days after confirmation from us that the Products are ready for pick-up at our place of business. If we are required to store the Products due to any delay caused by you, you will reimburse us for reasonable storage charges. We reserve the right to make the Products available for pick-up and delivery in installments provided that such installment shall not be less than one Product unit, unless otherwise expressly confirmed in a written communication to the contrary by us. Delay in delivery of any installment shall not relieve you of your obligation to accept remaining deliveries. (5) Returns. We must authorize all returns and a Return Material Authorization (RMA), prior to shipping. All returns must be made within thirty (30) days after delivery as specified in Section (4). Returns will be shipped at your expense. An RMA number can be obtained by e-mailing Customer Service: csd@a- concepts.com. We will not be responsible for, nor guarantee credit or replacement on, any product returned to us without an RMA. Under no circumstances will we accept collect shipments. Products returned must be received by us in re -salable condition. Product that cannot go back to stock as received will not be accepted. Please securely pack the Product and write the RMA number on the outside of the shipping box, not the product box. All returns are subject to a restocking charge of 25% of net price. Specific items may require additional charges. (6) Payment. You will pay the purchase price and applicable taxes and duties for Products without setoff, deduction, or withholding net 30. You hereby grant us a purchase money security interest in and to the Products until the purchase price and other applicable charges are paid in full. You consent to filing of a UCC-1 or other applicable document that we deem necessary to perfect this security interest and appoint our designee as your attorney -in -fact to execute and file such UCC-1 or other document in our sole discretion. (7) Proprietary Information. We have and claim various proprietary rights in the Products. You will not directly or indirectly cause any proprietary rights to be violated or any proprietary information to be disclosed to any third party without our prior written consent. (8) Warranty. We warrant Products to be free of defects and (a) that Products will perform materially in accordance with the user guides, quick reference guides, and other technical and operations manuals and specifications for Products provided by us. At our election, we will repair or replace at our cost all Product Standard Terms and Conditions Applied Concepts, Inc., 855 E. Collins Blvd, Richardson TX USA 75081 hardware components that fail due to defective materials or workman! during the warranty period specified in your owner's manual or a longer pe specified in your quote or invoice. You must return failed Product to the fac or an authorized service center, freight prepaid. Return shipping on components that fail within 6 months from shipment date, will be paid for b) through a shipping label we provide to you. We will pay standard UPS gro on all return shipping. This warranty excludes normal wear -and -tear such frayed cords, broken connectors, scratched or broken cases, or physical ab( The foregoing warranty is exclusive, in lieu of all other warranties, of qua fitness, or merchantability, whether written, oral, or implied. We will not liable for any direct, indirect, consequential or incidental damages arising oL the use or inability to use Product even if you have advised us of the possit of such damages. As a further limit on warranty, and as an expressed wam you should be aware that harmful personal contact may be made wit Product in the event of violent maneuvers, collisions, or other circumstan( even though said Product is installed and used according to instructions. specifically disclaim any liability for injury caused by a Product in all s circumstances. Any attempt to repair a Product on your own will void warranty. (9) Limitations of Liability. WHETHER IN CONTRACT, TORT OR UNDER P OTHER THEORY OF LIABILITY, OUR AND OUR AFFILIATES' P LICENSORS' AGGREGATE LIABILITY UNDER THIS AGREEMENT WILL LIMITED TO THE GREATER OF $100,000 OR THE AMOUNT Y ACTUALLY PAID US UNDER THIS AGREEMENT FOR PRODUCTS DUR THE 12 MONTHS PRECEDING THE CLAIM. (10) Miscellaneous a) Force Maieure. We and our partners will not be liable for any dela'. failure to perform any obligation under this Agreement where the dela failure results from any cause beyond our reasonable control, inclu( acts of God, labor disputes or other industrial disturbances, syste electrical, telecommunications, or other utility failures, earthquake, sto or other elements of nature, blockages, embargoes, riots, acts or or( of government, acts of terrorism, or war. b) Assignment. You may not assign or otherwise transfer Products or an your rights and obligations specified herein without our prior wri approval. Subject to the foregoing, these terms and conditions will binding upon, and inure to the benefit of us, you and our and y respective successors and permitted assigns. c) Jurisdiction. Your purchase of Product and these terms and conditi shall be governed by, construed, and enforced in accordance with laws of the State of Texas without regard to its conflicts of I; provisions. Any controversy or claim arising out of or relating to agreement, or the breach thereof, shall be settled by arbitra administered by the American Arbitration Association under Commercial Arbitration Rules, and judgment on the award renderec the arbitrator(s) may be entered in any court having jurisdic thereof. Such Arbitration shall take place only in Collin or Da Counties, State of Texas. There is no recourse beyond the Bin( Arbitration mentioned herein and that no civil litigation or action will brought by either party as a direct result of your purchase or us( Product or these terms and conditions. The non -prevailing party exclusively determined by the arbitrator) shall pay all of the prevai party's arbitration fees, attorneys' fees, costs (including costs investigation), expert witness fees, and all other related expense; every kind and nature whatsoever. Notwithstanding the foregoing, may seek any equitable or injunctive relief in a court having prc jurisdiction to protect our rights under these terms and conditions o protect any of our proprietary interest or goodwill. d) Severabili . In the event that any provision of these terms and conditi is held by a court of competent jurisdiction to be unenforceable becaus is invalid or in conflict with any law or any relevant jurisdiction, the vali of the remaining provisions shall not be affected, and the rights obligations of the parties shall be construed and enforced as if th terms and conditions did not contain the particular provisions held tc unenforceable. 600-5022-00 Rev C stalkerradar.com / 800STALKER / 972398-378( Packet Pg. 83 SINVOICE TALKERradar # S304051 applied concepts Inc. Page 1 of 1 Send Payment To: National Toll Free: 1-800- STALKER Date: 07/31/24 PO Box 972943 Anthony Greene David Foster Dallas, TX 75397-2943 Inside Sales Partner: +1-972-801-4892 Reg Sales Mgr: 972-398-3780 anthony.greene@a-concepts.com davidf@stalkerradar.com PO# Mark Email 7/31 Bill To: Customer ID: 015070 Ship To: Deliver Edmonds Police Dept Edmonds Police Dept 250 5th Ave N Accounts Payable 250 5th Ave N Assistant Chief Rod Sniffe Edmonds, WA 98020-3146 Edmonds, WA 98020-3146 Grp Qty Package Description Wrnty/Mo Price Ext Price 1 1 821-0309-00 Stalker SAM Trailer w/Traffic Stats Sensor & Solar 24 $12,325.00 $12,325.0( Ln Qty Part Number Description Est. Ship Price Ext Price 1 1 015-2532-59 [253259] SAM Trailer w/ Top Display w/ 55W Solar $0.0 2 1 200-1229-01 [414155] Traffic Stats Sensor, 2 Comm Ports $0.0 3 1 006-0569-00 Certificate of Accuracy, Speed Sensor II $0.0 4 1 200-1448-00 SAM/SAM-R Trailer User Manual Kit w/USB Cable $0.0 5 1 060-1000-24 24-Month Warranty $0.0 6 1 200-1173-00 Traffic Analyst App, Thumb Drive, Manual $0.0 7 1 015-2328-62 Red LED Light Bar, SAM/SAM-R $0.0 8 1 015-2354-40 Blue LED Light Bar, SAM/SAM-R $0.0 9 1 005-0001-00 Delivered from DF Consignment $0.0 F7Group Total $12,325.0( Product Discount Payment Terms: Net 30 days $12, 325.00 $0.00 Sub -Total: $12, 325.00 Sales Tax 10.5% $1,294.13 Shipping & Handling: $O.00 Total: USD $13,619.13 I This Quote or Purchase Order is subject in all respects to the Terms and Conditions detailed at the back of this document. These Terms and Conditions contain limitations of liability, waivers of liability even for our own negligence, and indemnification provisions, all of which may affect your rights. Please review these Terms and Conditions carefully before proceeding. Packet Pg. 84 8.1.b Trailer Ownership & Delivery Information Certificate of Origin -Document owner uses to register the trailer Agency Name Edmonds Police Department Street Address 250 5th Ave N 2 0 City, State, ZipCU Edmonds, WA 98020 0 L d L Contact to receive the Certificate of Origin (will be delivered by UPS N or Fed -Ex) (not a PO Box) L Agency Name a Edmonds Police Department Contact Name CL Assistant Chief Rod Sniffen o Street Address n a 250 5th Ave N City, State, Zip Edmonds, WA 98020 Delivery Address that has dock or forklift for unloading Agency Name Edmonds Police Department Street Address 250 5th Ave N City, State, Zip Edmonds, WA 98020 Receiving Days Mondav-Fridav Receiving Hours 8:00am - 5:00 855 E. Collins Boulevard I Richardson, Texas 75081 1-800-782-5537 1 972-398-3780 Packet Pg. 85 8.1.b Trailer Ownership & Delivery Information Edmonds Police Department Delivery Contact Information Contact Name Contact Cell # Contact Email Assistant Chief Rod Sniffen 425-218-2608 rod.sniffen@edmondswa.gov 855 E. Collins Boulevard I Richardson, Texas 75081 1-800-782-5537 1 972-398-3780 Packet Pg. 86 8.2 City Council Agenda Item Meeting Date: 09/10/2024 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Lori Palmer Background/History Approval of payroll check #66074 for $4,399.46 dated August 20, 2024, direct deposit for $863,144.33, benefit checks #66075 through #66081 and wire payments for $873,919.41 for the pay period of August 1, 2024 through August 15, 2024. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: 08-01-2024 to 08-15-2024 benefit checks summary 08-01-2024 through 08-15-2024 payroll earnings summary Packet Pg. 87 8.2.a Benefit Checks Summary Report City of Edmonds Pay Period: 1,154 - 08/01/2024 to 08/15/2024 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 66075 08/20/2024 bpas BPAS 7,474.57 0.00 66076 08/20/2024 epoa2 EPOA-POLICE 9,000.00 0.00 66077 08/20/2024 epoa3 EPOA-POLICE SUPPORT 2,325.00 0.00 66078 08/20/2024 icma MISSIONSQUARE PLAN SERVICES 6,315.51 0.00 66079 08/20/2024 flex NAVIA BENEFIT SOLUTIONS 5,275.87 0.00 66080 08/20/2024 teams TEAMSTERS LOCAL 763 7,161.00 0.00 66081 08/20/2024 teamcom TEAMSTERS LOCAL 763 615.00 0.00 38,166.95 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3715 08/20/2024 awc AWC 460,343.56 0.00 3721 08/20/2024 us US BANK 168,856.64 0.00 3722 08/20/2024 mebt WTRISC FBO #N3177B1 155,645.61 0.00 3723 08/20/2024 pb NATIONWIDE RETIREMENT SOLUTION 6,862.59 0.00 3725 08/20/2024 wadc WASHINGTON STATE TREASURER 43,739.56 0.00 3727 08/20/2024 oe OFFICE OF SUPPORT ENFORCEMENT 304.50 0.00 835,752.46 0.00 Grand Totals: 873,919.41 0.00 8/19/2024 Packet Pg. 88 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,154 (08/01/2024 to 08/15/2024) Hour Type Hour Class Description Hours Amount 112 ABSENT NO PAY NON HIRED 122.00 0.00 118 ABSENT UNPAID L & 1 88.00 0.00 120 SICK SICK LEAVE - L & 1 97.00 4,259.36 121 SICK SICK LEAVE 614.75 32,099.76 122 VACATION VACATION 1,718.39 94,594.13 123 HOLIDAY HOLIDAY HOURS 321.25 21,785.57 124 HOLIDAY FLOATER HOLIDAY 68.00 3,391.79 125 COMP HOURS COMPENSATORY TIME 188.50 9,456.61 128 HOLIDAY Holiday Bank WWTP 49.11 2,596.80 129 SICK Police Sick Leave L & 1 3.00 161.80 134 MILITARY MILITARY LEAVE -UNPAID 88.00 0.00 150 REGULAR HOURS Kelly Day Used 148.50 8,292.80 152 COMP HOURS COMPTIME BUY BACK 21.55 1,056.34 155 COMP HOURS COMPTIME AUTO PAY 76.50 4,910.82 157 SICK SICK LEAVE PAYOFF 17.11 838.79 158 VACATION VACATION PAYOFF 84.16 4,111.49 160 VACATION MANAGEMENT LEAVE 119.00 10,012.92 190 REGULAR HOURS REGULAR HOURS 18,746.25 978,959.19 194 SICK Emerqency Sick Leave 273.00 14,694.89 195 REGULAR HOURS ADMINISTRATIVE LEAVE 32.00 3,083.91 210 OVERTIME HOURS OVERTIME -STRAIGHT 12.50 617.96 215 OVERTIME HOURS WATER WATCH STANDBY 60.00 4,499.23 216 MISCELLANEOUS STANDBY TREATMENT PLANT 15.00 1,906.61 220 OVERTIME HOURS OVERTIME 1.5 261.00 26,493.80 225 OVERTIME HOURS OVERTIME -DOUBLE 34.75 3,633.95 400 MISCELLANEOUS MISC PAY 0.00 100.00 404 MISCELLANEOUS Medical Opt Out 0.00 600.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 1,642.42 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,991.25 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 61.54 602 COMP HOURS ACCRUED COMP 1.0 74.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 94.50 0.00 901 SICK ACCRUED SICK LEAVE 1.23 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 356.67 8.2.b 08/19/2024 Packet Pg. 89 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,154 (08101/2024 to 08/15/2024) Hour Type Hour Class Description Hours Amount acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 255.71 act ACTING PAY Actinq sergeant 0.00 283.48 anc REGULAR HOURS Ancilary Duty Pay 0.00 315.97 anc2 REGULAR HOURS Ancilary Duty Pay 0.00 1,617.95 anc3 REGULAR HOURS Ancilary Duty Pay 0.00 1,567.74 boc MISCELLANEOUS BOC II Certification 0.00 237.66 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 226.78 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 118.83 det4 MISCELLANEOUS Detective 4% 0.00 1,301.62 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 928.36 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 849.10 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 12,685.09 k9 MISCELLANEOUS K-9 Assiqnment 0.00 414.20 Ian MISCELLANEOUS LANGUAGE PAY 0.00 450.00 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,339.45 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 1,121.50 Ig12 LONGEVITY Longevity 9% 0.00 3,750.14 Ig13 LONGEVITY Longevity 7% 0.00 1,572.84 Ig14 LONGEVITY Longevity 5% 0.00 1,158.46 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 166.92 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 289.83 Iq4 LONGEVITY Longevity 1% 0.00 1,195.60 Iq5 LONGEVITY Lonqevitv 3% 0.00 4,104.55 Iq7 LONGEVITY Longevity 1.5% 0.00 576.39 pfmh HOLIDAY Paid Family Medical Holiday 49.50 2,664.82 pfmk KELLY DAY Paid Family Medical Kelly Day 31.50 1,853.31 pfmp ABSENT Paid Family Medical Unpaid/Sup 167.00 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 28.67 1,810.48 pfmv VACATION Paid Family Medical Vacation 7.33 404.71 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,863.20 St REGULAR HOURS Serqeant Pay 0.00 246.44 str MISCELLANEOUS PSET Serqeant 0.00 246.44 tac MISCELLANEOUS TAC Officer 0.00 207.10 to MISCELLANEOUS Traininq Officer 0.00 207.10 8.2.b Q 08/19/2024 Packet Pg. 90 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,154 (08/01/2024 to 08/15/2024) Hour Type Hour Class Description Hours Amount traf MISCELLANEOUS Traffic Officer - Car 0.00 414.20 trafm MISCELLANEOUS Traffic Motorcyle 0.00 207.10 vap VACATION Vacation Premium 16.00 1,043.63 23,729.05 $1,284,907.10 Total Net Pay: $867,543.79 CU 0 0_ 0 08/19/2024 Packet Pg. 91 8.3 City Council Agenda Item Meeting Date: 09/10/2024 Council Rules of Procedure Section 9 - Motions Staff Lead: Council President Olson Department: City Council Preparer: Beckie Peterson Background/History In 2013, the City Council passed Resolution No. 1295, which adopted Robert's Rules of Order as its parliamentary authority for the conduct of City Council meetings. In December 2013, the Council passed Resolution No. 1306 adopting a Code of Conduct and in June 2015, the Council approved a Code of Ethics by motion. On January 25, 2021, the Council adopted a new Code of Conduct by motion. Because Resolution No. 1295 is limited to parliamentary procedure in the context of Council meetings, such rules do not address many other processes and procedures in the conduct of City business. It is thought that a more comprehensive set of rules would provide greater understanding and transparency about the roles, rights, and responsibilities of councilmembers and facilitate the orderly conduct of business within the context of council meetings. The draft rules of procedure address Council organization, duties of officers, agenda preparation, meeting management, consent agenda, public testimony, decorum, motions, and other important areas. The draft also includes Council's recent adoption of a Code of Conduct as Section 6; this was done to consolidate all applicable rules into one document. It is important to note that many provisions of these rules of procedure are already governed by other codes, statutes, and rulings. Any provision that is footnoted with a citation to the Revised Code of Washington (RCW), the Edmonds City Code (ECC), or other statute or ruling is included for ease of reference only and is not intended to be adopted as a rule because it already constitutes governing law. Provisions that are not footnoted with a citation to the RCW or ECC are adopted by City Council resolution as the Council's procedural rules and may be amended at any time by subsequent resolution. On April 6, 2021, the Council passed Resolution 1470, which established that the Council adopted its own Code of Conduct separate from that which applies to the Mayor and members of City boards, commissions, committees, and work groups. The proposed Rules of Procedure and the Code of Conduct were presented and discussed on February 4, 2020, January 26, 2021, and April 6, 2021. For comparison purposes, prior drafts of the rules of procedure are included in the online Council meeting packets of February 4, 2020 and March 3, 2020. On April 6, 2021, a motion was passed to table consideration of the draft Rules of Procedure for a period of three weeks. The draft rules were scheduled on the June 1, 2021 council agenda, but consideration was postponed due to lack of time. On August 3, 2021, the Council considered the draft rules, made amendments, and instructed the city attorney to bring back additional language for potential amendments to various sections of the rules. A new Section 7 entitled "Code of Ethics" has been added to incorporate the Code of Ethics adopted by the City Council on June 2, 2015. Packet Pg. 92 8.3 Recommendation Council approval of Council Rules of Procedure Section 9 - Motions Narrative It is thought that approving the draft Rules of Procedure by Section, or in segments, would be the most practical approach to accomplishing this 2024 goal. The draft includes 14 sections, as follows: SECTION 1. AUTHORITY - approved 6/25/2024 SECTION 2. COUNCIL ORGANIZATION - approved 6/25/2024 SECTION 3. AGENDA PREPARATION - amended and approved 3/26/2024 SECTION 4. CONSENT AGENDA - approved 7/23/2024 SECTION 5. COUNCIL MEETINGS - approved 7/23/2024 SECTION 6. COUNCIL CONDUCT - adopted 1/26/2021 SECTION 7. CODE OF ETHICS - adopted 6/2/2015 SECTION 8. PUBLIC TESTIMONY - amended and approved 4/16/2024 SECTION 9. MOTIONS - to PPW Committee 8/20/2024 and forwarded to consent agenda SECTION 10. ITEMS REQUIRING FOUR VOTES SECTION 11. ITEMS REQUIRING A UNANIMOUS VOTE SECTION 12. COUNCIL REPRESENTATION SECTION 13. REIMBURSEMENT OF EXPENSES - approved 4/16/2024 SECTION 14. SUSPENSION AND AMENDMENT OF RULES Proposed Workplan for Adopting Council Rules of Procedure Address the draft rules of procedure by section or segments, starting with the most timely/highest priority section(s). Focus on one segment each month: a. City Clerk and Council staff review and indicate any recommended revisions. b. Council President review. C. Place on agenda for review of Council Committee If committee recommends segment for council approval on consent - place on a future consent agenda for approval and implement that segment as adopted policy. If committee recommends revisions or full council discussion - add to future council business when agenda time allows. Once all segments are approved, adopt a resolution with the comprehensive set of rules of procedures as an attachment. SECTION 9. MOTIONS: The process of review/approval of each draft section of Council Rules of Procedure has focused on documenting the current practices of council, with the intent of future consideration of improvements or changes. Below are details about the proposed changes to the draft. 9.1 This proposed change better documents our current practice: To reduce the need for roll call votes, the mayor has asked for raised hands in addition to a verbal Aye/Yes or Nay/No. This will also improve the ability to record which way each council person voted and make it easier for live and virtual community members to see the vote. It is always the prerogative of council members to request a roll Packet Pg. 93 8.3 call. 9.8 This proposed change to 9.8 is more in line with Robert's Rules than what has been Edmonds City Council past practice. It is a procedural change recommended by Council President Olson, and supported by City Clerk Scotty Passey as a better parliamentary practice. Past practice has treated motions as if they belong to the motion maker, and allowed the motion maker to withdraw their motion, with the seconder of the motion consenting to the withdrawal, also implying an additional transfer of motion -ownership to the seconder. Robert's Rules does not support arbitrary withdrawals; the motion, once seconded, belongs to the body as a whole. It ensures that a motion - maker is serious and offering motions in good faith, rather than floating motions as trial balloons, and if they don't go their way, they withdraw. It guards against delays. The chair/mayor could use the less cumbersome act of unanimous consent: "Are there any objections to withdrawal? Seeing none, the motion is withdrawn." If there is an objection, they can always proceed to a formal vote. 9.16 This proposed change directs councilmembers to consult with the city attorney if they have personal involvement in a decision coming before the council. A citation was added referencing the appearance of fairness and conflict of interest state laws. A proposed word change from "may" to "shall" clarifies the expected behavior. Attachments: Section 9 - redline Packet Pg. 94 8.3.a Section 9. Motions. 9.1 Unless otherwise provided for by statute, ordinance, or resolution, all votes shall be taken by voice er and hand raise, except that at the request of any Councilmember, a roll call vote shall be taken by the City Clerk. 9.2 A motion must precede deliberation of an action item. A Councilmember should make a motion, which is seconded by another Councilmember, on the topic under discussion. If the motion is not seconded, it dies. Some motions do not require a second: nominations, withdrawal of a motion, request for a roll call vote, and point of order. 9.3 In case of a tie vote on a motion, the motion shall be considered lost. If the motion is an item for which the Mayor may break the tie vote, the Mayor may vote on the motion. 9.4 Motions shall be clear and concise and not include arguments for the motion. 9.5 Motions shall be reduced to writing when required by the Presiding Officer or any member of the Council. All resolutions and ordinances shall be in writing. 9.6 After a motion has been made and seconded, Councilmembers may discuss their opinions on the issue prior to the vote. If they wish to do so, they may state why they will vote for or against the motion. 9.7 When the Council concurs or agrees with an item that does not require a motion, 6 the Mayor will summarize the Council's consensus at the conclusion of the discussion. a� 9.8 A motion may be withdrawn by the maker of the motion, at any +;rne, without the L upon consent of the Council. 0 9.9 A motion to table is nondebatable. It requires a majority to pass. If the motion to table prevails, the matter may only be "taken from the table" at the same meeting `n r or the next regular meeting. Q E s 9.10 A motion to postpone to a specific time is debatable, amendable, and maybe reconsidered at the same meeting. It requires a majority to pass. The motion Q being postponed must be considered later in the same meeting or a specific future meeting. 9.11 A motion to postpone indefinitely is debatable, is not amendable, and may be reconsidered at the same meeting. It requires a majority to pass. The merits of the main motion may be debated. 9.12 A motion to call for the question shall close debate on the main motion and is Packet Pg. 95 8.3.a nondebatable. This motion must receive a second and fails without a two-thirds (2/3) vote. Debate is reopened if the motion fails. 9.13 A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. 9.14 When the discussion is concluded, the motion maker, Mayor, or City Clerk, shall repeat the motion prior to voting. 9.15 The City Council votes on the motion as restated. If the vote is unanimous, the Mayor shall state that the motion has been passed unanimously according to the number of Councilmembers present, such as 7-0" or "6-0." If the vote is not unanimous, the Mayor shall state the number of Councilmembers voting in the affirmative and the number voting in the negative and whether the motion passes or fails. 9.16 Personal involvement in an issue coming before Council shall be a trigger to consult with the City Attorney regarding possible conflict of interest/ need for recusal from that council business item. If a Ge unnilmember has a such conflict of interest or an appearance of fairness question under state law' is established, the Councilmember n4ay shall recuse themselves from the issue and shall leave the Council chambers during discussion and voting on the issue. That Councilmember shall be considered absent when voting occurs. 9.17 If a member of the Council is silent on a vote, it shall be recorded as an 6 affirmative vote. If a member of the Council abstains, it shall be recorded as an abstention and not included in the vote tally. a� 9.18 No vote may be cast by proxy. ` 9.19 Once the vote has been taken, the discussion is closed. It is not necessary for c Councilmembers to justify or explain their vote. If they wish to make their positions known, this should happen during the discussion preceding the vote. `n r _ Q 9.20 After the question has been decided, any Councilmember who voted in the s majority may move for a reconsideration of the motion. The motion for o reconsideration must be made at the same or next regular meeting. Q 9.21 The City Attorney, in consultation with the City Clerk, shall decide all questions of interpretations of these policies and procedures and other questions of a parliamentary nature which may arise at a Council meeting. All cases not provided for in these policies and procedures shall be governed by the current edition of Robert's Rules of Order. In the event of a conflict, these Council rules of procedures shall prevail. 1 RCW 42.36 and RCW 42.23.020 Packet Pg. 96 8.3.a 1l _ O U d U) C d E t C.1 cu rr Q Packet Pg. 97 8.4 City Council Agenda Item Meeting Date: 09/10/2024 Resolution Regarding Council Priorities for the 2025-2026 Biennial Budget Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History The City Council held a budget retreat on August 16, 2024, facilitated by Mike Bailey. Recommendation Adopt the resolution as attached. Narrative During the budget retreat, councilmembers discussed areas of emphasis and improvement over the next three to seven years that could be integrated into the upcoming budget. After reviewing and refining the individual suggestions and consolidating those that were similar, councilmembers voted on their top three prioirities. The resolution reflects the City Council's collective input and prioritization for the 2025-2026 Biennial Budget. Attachments: Sept 10 Resolution of Council 2025-2026 Budget priorities Packet Pg. 98 8.4.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, REGARDING COUNCIL PRIORITIES FOR THE 2025- 2026 BIENNIAL BUDGET WHEREAS, the City Council, as a legislative body, adopts the city's budget; and WHEREAS, the City Council adopted Ordinance 4301 establishing a biennial budgeting process effective January 1, 2025; and WHEREAS, Resolution 1532, passed by Council in November 2023, addressed the identified fiscal imbalance, authorized use of general fund operating reserves, and declared a fiscal emergency; and WHEREAS, in January 2024, the mayor established a Blue -Ribbon Panel to provide guidance on fiscal recovery and resilience. In July, the Blue -Ribbon Panel presented to Council and the public their recommendations, including modifying budget development practices and implementing priority -based budgeting measures; and WHEREAS, the administration conducted a statistically valid community survey, gauging the importance of multiple city functions, and these findings were shared with Council on August 13, 2024; and WHEREAS, the City Council held a budget retreat on August 16, 2024 and discussed areas of emphasis and improvements for Edmonds over the next three to seven years; and WHEREAS, throughout this budget priority discussion, the Council expressed appreciation and commitment to equity considerations in all budgeting and prioritizing decisions, and reinforced the shared accountability of adopting a fiscally responsible and balanced budget; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council would like to prioritize funding in the following areas, listed in order of councilmember priority votes during the retreat exercise: • Safety, including fire and emergency medical services, police, and emergency preparedness. (5 votes) • Environment, including preserving natural assets and resources, climate action and resiliency. (4 votes) • Investment in infrastructure, including safe/accessible transportation and connectivity, capital improvements and maintenance. (3 votes) 1 Packet Pg. 99 8.4.a • Public and Human Services, Edmonds -specific support for our residents in need, including homelessness prevention and resources. (3 votes) • Livability, creating a welcoming, safe and vibrant environment in our neighborhoods, parks, businesses, and other gathering places. (3 votes) • Economic Resiliency, including fiscal accountability and collaborative recovery, economic development support across the city. (3 votes) RESOLVED this day of September 2024. CITY OF EDMONDS MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 100 8.5 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Street Dedication at Intersection of 162nd St SW and 74th PI W Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On September 13, 2022, staff presented this item to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. On August 20, 2024, staff presented this item to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Approve street dedication. Narrative The City is currently reviewing a proposed 2-lot subdivision located at the SE corner of 162"d St SW and 741h PI W. In accordance with Edmonds Community Development Code (ECDC) 20.75.085 (Subdivision - Review Criteria), the city council may require dedication of land in the proposed subdivision for public use. During review of the proposed development, it was found that a portion of the existing public road as well as public water, sewer and storm utilities are located on private property. There is an existing utility easement that encompasses a portion of this area but does not cover the area in its entirety. In addition, there is no existing access easement over this portion of the property. In coordination with the property owner, a street dedication of 1240sf is proposed. This item was previously heard at the 9/13/2022 PPW Council Committee and although it was approved at that time for a future consent agenda, this action was delayed pending submittal of final plat documents. The final plat documents are the mechanism in which the dedication is recorded against the property and therefore, are required in the council packet for the agenda item. The applicant submitted the final documents, with dedication area clearly depicted, on 6/15/2024 (Attachment 3). The item was presented again to the PPW committee on August 20, 2024, and after reviewing the item placed it on the September 10th consent agenda for approval. Following Council approval, the street dedication will be recorded against the subject property with the final plat documents for the subdivision. Attachments: Packet Pg. 101 8.5 Attachment 1 - Vicinity Map Attachment 2 - Site Plan Attachment 3 - Existing Easement and Proposed Dedication Packet Pg. 102 1 S.5.a I jV City of Edmonds Vicinity Map - 162nd & 74th we r ill ` * r ' 1 � -I �► 'lt IL ` �_ ---- ---------->- �f ;- -------'her ' !a. rllrl � i �. � � Ll � � • �� � 4 EDM'OAi .: / 4 ILt IL' LYNNWOOD Lk �i! MP \ r; r-, 40IP 1 L��6,062 01 0 505.19 1,010.4 Feet 752.3 This ma is a user generated static output from an Internet mapping site and is 9�02$ P � B P PP B reference only. Data layers that appear on this map may or may not be accun WGS_1984_Web-Mercator _Auxiliary -Sphere current, or otherwise relial © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIi Legend c - Sections Boundary L Sections y Edmonds Boundary = ArcSDE.GIS.PROPERTY BUILDIP ArcSDE.GIS.STREET CENTERLIN O — <all other values> (� V Interstate G1 Principal Arterial Minor Arterial; Collector L Local Street; On Ramp State Highways O <all other values> -- 0 OL CL 1 Q Q 2 a County Boundary Parks >, ArcSDE.GIS.PROPERTY_WASHIF =_ ArcSDE.GIS.PROPERTY CITIES V ArcSDE.GIS.PROPERTY_CITIES ' City of Edmonds C City of Lynnwood d City of Mountlake Terrace t Unincorporated King Co; Unincor r City of Woodway a Citv of Arlington: Citv of Bothell ( C d Notes c,s Q Packet Pg. 103 SW 1/4 SW 1/4 SEC. 9 .TWP. 26N .RGE. 5E W.M. 8.5.b SURVEY NOTES: SEE TOPOGRAPHIC SURVEY PREPARED BY WEST ALLIANCE DATED 08/15/2020 EX SSMH RIM= 65.21 I.E.=57.63 (CTR.) EX SDMH RIM= 65.73 I.E.=60.28 8" I.E.=57.43 15" EX SIDE SEWER 4" PVC PER CITY AS-BUILTS APPROX. EX UTILITY POLE WITH 5' SEPARATION FROM PROPOSED WATER METER n\' EX SDMH �I RIM=89.5,3 ' \ I. E. = 80. 13 IN I.E.=80.53 N 162nd St. RI M=88. s S. W RI8.05 I.E. = 78.22 (CTR.) (ASPHALT AND PATCH ASPHALT PER GU-410 HERZER SHORT PLAT DEVELOPMENT PLAN EX CB RIM=85. 18 LE.=81.63 EX CB RIM=87.02 g EX CB RIM=102.33 I. E. = 100.73 7 \ o S0 8 „SO EX CB RIM=87.39 I.E. = 79 (W. S. ) EDMONDS, WASHINGTON PLN2021-0034 EX 6" SS CO W/ 12" LOCKING I % LAMPHOLE COVER WITH 1/2" HEX BOLTS AND CONCRETE/ASPHALT COLLAR TYP ° 0 lgoflag IW/OOD� EX CB EX CB (fG J'n yi` c�JO O U L°Jc�JOOL°J� RIM=102.81 RIM=1 10. 12 I. E. 100.31 I.E.= 108.37 EX CB EX CB RIM= 117.54 RIM= 1 14.34 I. E. = 114.44 HOUSE I.E. 1 10.44 EX CB RIM=1 18.02 I.E.=114.62 8" -� 2" LE.=115.62 6" ill 30' CONTOUR INTERVAL = 2' 30 0 30 60 III III III 87° 13'44 E 407.95' SS- SEE NOTE 7 N r� ROPOSED - - - � X _S87E PUBLIC ACCESS AND UTILIT�( ESMT ° G� AS - - SS A; PUBLIC UTILITY SHED S W S� �6 EASEMENT 1� _ 12 AFN 9203020337 �� 10.0' I I °J p 8-5 v p EX WATER M 9 SHED PUBLIC UTILITY EX GAS LINE o B� _ 7°13'44"W ( o _ EASEMENT EX CB 0 APPROXIMATE LOCATION N OBSERVED ROAD 7 1.73' 1 5 AFN 8306230251 WATER METER RIM= 1 1 .96 CENTERLINE / ".,SEE WA-130 I.E.=1 1 . 1 1 P 01 APPROXIMATE 15 SIDE SEWER O , EX GAS LINE SERVES LOT 2 > 0 / WETLAND B� / RIVATE I I �, UTIL EASEMENT GRAVEL P� Q ��0 10.0' ACCESS EASME EX CB 1 PROPOSED TO BENEFIT L 2 I 0�� ` 0�0 �F� PUBLIC UTILITY 15' �3�` HOUSE �P 5 EASEMENT o RIM=65.94 / WATER SERVICE <� PROTECT TREE oT F11 AFN 8306230251 LE.=63.74 CONNECT TO EX MAIN O �0 LOT 1 � .. _ o ROOTS. HAND DIG AS '� 5 °j / -�n _ N 1 TYPE K COPPER TUBING L L' / �, ,,, �� � r o ±36,518 SF NEEDED g R-4 4 O 11 A - PROPOSED ROADWAY `r° `n 0 ARKING WIDENING AREA = 81 SF / t° LLS \ \.\ o SDMH B 3 PLUS 18 ASPHALT FOR I �, IM=123. 14 e-2 THICKENED o° 95.0 1 ^ \ EX WATER SERVICE LE.=117.84 ° p / EDGE TR-523 0 + ''F ° FOR LOTS 1 & 2 P SEE SHEET 3 162ND ST 0 o LOCATION APPROXIMATE 12 TYPICAL SECTION DETAIL 95. 4 a / I �il1GLa7D0 rtC�ID�I L�C� C��lC�1 ROPOS ASPH LT ° 858 SF +LOT 2 I (DISCONNECT LOT 2 HOUSE FROM I NAG nW�n ❑ n�❑ o d v J_ o EX WATER SERVICE. o V L� L� AY S �Z) _33,883 SF I �i 9 2:1PROPO D" 3'° GRASS,.• I JA S T 0 E I� EWAY EX SIDE SEWER � FOOTPff H RECORD OF SURVEY EX MH 4" PVC ; ` I M5�26.69 (A.F. #201610255002 ❑ / a \ PER CITY AS-BUILTS HOUSE APPROX. I I. E. 123.69 �0 \ ❑ ° SHED O J P 0� �.. RIM=72.35 P o G 0 I. E. = 70.70 0 L N�' 00 °' o� ;� Ob P KEYSTONE P ON RET. WALL p P o� 0 1b �P RIM=77. 13 / 0 0 0� P o I.E.=71.58 15" " o �o 01b ON °7,o / 00 0 ° ° o F ° �C) S87° 1344 E 426. 75' � N / G / 0 0 �G N04 A-1 o � EX CB T RIM= 114.72 �7 I. E. = 1 12. 12 ,G WETLAND A oI ON J44, 744 �`. F. 0 „M A Lw 0NOTE: NO PORTION OF THE DRIVEWAY SHALL EXCEED 14% SLOPE 0+ 100 �� / 95 all 85 0 a- �Q 0 0V) X O 0 W + W �O Oil CD Q o U) �y0 -2.617. 100 95 I 85 0+00 0+25 0+50 0+75 LOT 2 DRIVEWAY PROFILE Horizontal Scale: 1 " = 30' Vertical Scale: 1 if = 6' PRIVATE ACCESS EASEMENT TO BENEFIT LOT 2 ROPOSED 41 PUBLIC ACCESS AND UTILITY ESMT EASEkMT 40' AFN 920302= 15.00' / I SEWER EASEMENT TO BENEFIT LOT 2 ACCESS AND UTILITY EASEMENT EXHIBIT SCALE: 1 "=30' NOTES: 10. A SEPARATE RIGHT -OF WAY CONSTRUCTION PERMIT IS REQUIRED FOR ALL WORK WITHIN CITY RIGHT-OF-WAY. 11. PEDESTRIAN ACCESS CAN TO HOUSE FROM PROPOSED DRIVEWAY CAN BE VIA UNPAVED WALKING PATH OR ALONG EXISTING DRIVEWAY PENDING PROPERTY OWNER APPROVAL. PROPOSED \ 10' DRY \ U TI LI TY -� EASEMENT \\ EX DRY UTILITIES \PHONE, CABLE AND POWER \ APPROXIMATE LOCATION 10' PROPOSED GAS \ \ EASEMENT \ \ DRY UTILITY EASEMENT EXHIBIT SCALE: 1 "=30' SITE VICINITY MAP SCALE 1" = 2,000' N PROJECT INFORMATION APPLICANT/OWNER......................................... BRETT AND CHERI HERZER 16209 75TH PL W EDMONDS, WA 98026 ENGINEER....................................................... GROUP FOUR, INC. P.O. BOX 1059 LAKE STEVENS, WA. 98258 PHONE: (425) 408-1152 PROJ. MGR.: KEN WILLIAMS SURVEYOR...................................................... WEST ALLIANCE 13614 ASH WAY EVERETT, WA. 98204 PHONE: (509) 630-0783 ZONING......................................................................RS-20 ACREAGE...................................................................1.60 AC LOTS..........................................................................2 WATER SOURCE/PURVEYOR...................................... CITY OF EDMONDS (425) 771-0241 SEWER METHOD/OPERATOR...................................... CITY OF EDMONDS (425) 771-0241 STORM WATER...........................................................CITY OF EDMONDS (425) 771-0235 FIRE DISTRICT............................................................SOUTH COUNTY FIRE (425) 551-1200 SCHOOL DISTRICT ......................................................EDMONDS SD NO. 15 TAX ACCOUNT NUMBERS..........................................00513100006600 SNOHOMISH COUNTY PUD........................................ MARY MCALLISTER (425) 670-3216 mmmcallister@snopud.com PUGET SOUND ENERGY.............................................051 1084195 1-800-321-7779 ZIPLY FIBER..............................................................#21-031 MIKE HAKAHAN (425)-949-0230 mike.hakahan@ziply.com COM CAST................................................................... 01462 JOHN WARRICK (425)-263-5328 John Warrick@cable.comcast.com OLYMPIC VIEW WATER AND SEWER .......................... #N/A (425)-774-7769 chris@ovwater.com NOTES: 1. EXISTING SIDE SEWER CONNECTION AND EXISTING WATER SERVICE COME FROM CITY AS -BUILT DRAWINGS AND ARE APPROXIMATE. WHERE WORK IS REQUIRED ON EXISTING SIDE SEWER OR WATER SERVICE, THE CONTRACTOR SHALL FIELD VERIFY THEIR LOCATIONS PRIOR TO CONSTRUCTION. 2. PROPOSED ASPHALT DRIVEWAY WILL BE: • 4" MIN THICK MHA CLASS J" PG 58H-22 I 6" CRUSHED SURFACE BASE COURSE PER WSDOT STD SPEC 9-.3.9(3) 3. PROPOSED CUT AND FILL SLOPES AROUND PROPOSED PARKING AREA SHALL BE 2:1 MAX. 4. GRADING QUANTITIES 7 C.Y. CUT 7 C.Y. FILL GRADING QUANTITIES ARE APPROXIMATE. THEY COME FROM SURFACE TOPOGRAPHY ONLY AND DO NOT ACCOUNT FOR SHRINK, SWELL OR TOP SOIL REMOVAL. CONTRACTOR SHALL DEVELOP HIS OR HER OWN GRADING QUANTITIES FOR BIDDING AND CONSTRUCTION PURPOSES. 5. PROPOSED IMPERVIOUS SURFACE DRIVEWAY: 858 SF PAVEMENT WIDENING: 81 SF TOTAL: 939 SF (BELOW THRESHOLD FOR DRAINAGE REVIEW) Sheet List Sheet Number Sheet Title C1 DEVELOPMENT C2 TESC PLAN C3 NOTES & DETAILS 6. TREES TO BE PROTECTED SHALL HAVE BARRIER FENCING INSTALLED AT DRIP LINE TO PROTECT ROOT SYSTEM. 7. ROADWAY RESTORATION FOR UTILITY TRENCHING WILL REQUIRE A FULL WIDTH OVERLAY WHERE PATCHES FALL INTO BOTH TRAVEL LANES. 8. FINAL RESTORATION WITHIN THE RIGHT-OF-WAY SHALL BE COMPLETED BY THE CONTRACTOR, NOT THE CITY OF EDMONDS. THIS INCLUDES THE INSTALLATION OF THE WATER SERVICE LINE THAT WILL BE COMPLETED BY THE CITY OF EDMONDS 9. THE CITY'S PUBLIC WORKS OPERATIONS AND MAINTENANCE DEPARTMENT TO FABRICATE FIRE/AID ADDRESS SIGN. THE CONTRACTOR/OWNER SHALL CONTACT THE ENGINEERING DIVISION BY EMAIL AT engineeringpermits@edmondswa.gov UTILITY CONFLICT NOTE: INAD VANCE OREQUESTED SIGN FABRICATION. BECOL COLLECTED PRIOR TOPERMIT ISSUANCE. FIRE/AID CAUTION: ADDRESS SIGNS ARE $100 PER SIGN. THE CONTRACTOR SHALL BE RESPONSIBLE FOR VERIFYING THE LOCATION, DIMENSION, AND DEPTH OF ALL EXISTING UTILITIES WHETHER SHOWN ON THESE PLANS OR NOT, BY POTHOLING THE UTILITIES AND SURVEYING THE HORIZONTAL AND VERTICAL LOCATION PRIOR TO CONSTRUCTION. THIS AND THEN SHALL INCLUDE CALLING UTILITY LOCATE 1-800-424-5555 POTHOLING ALL OF THE EXISTING UTILITIES AT LOCATIONS OF NEW UTILITY CROSSINGS TO PHYSICALLY VERIFY WHETHER Know what's below. OR NOT CONFLICTS EXIST. LOCATIONS OF SAID UTILITIES AS SHOWN ON THESE PLANS ARE BASED UPON THE UNVERIFIED PUBLIC INFORMATION Call two business AND ARE SUBJECT TO VARIATION. IF CONFLICTS SHOULD OCCUR, THE da s before OU dl CONTRACTOR SHALL CONSULT WITH THE ENGINEER OF RECORD TO Y Y g RESOLVE ALL PROBLEMS PRIOR TO PROCEEDING WITH CONSTRUCTION. APPROVED FOR CONSTRUCTION CITY OF EDMONDS CITY ENGINEERING DIVISION im U U N N 00 LO00 00 N N � Z N W� MZ �W o� U � O U ma U U 0 W w z z O Y O LJ W L 0. U Q 20123035 �'n�. RfGISTERE� G�� SS�ONA L EN 08/04/2022 co E LIj L LLj U U oLU Q P P CLCr a� v� cr- a o� � Z P P � a N o O m O a wa N 0. w Z _ W w 0� 0 a z v � w a 0 W Uj N w W W LU z W SHEET OF C1 3 21-0504 Packet Pg. 104 CITY OF EDMONDS FINAL SHORT PLAT NO. PLN2021— 0034 1 8.5.c 1 Dedication: KNOW ALL PERSONS BY THESE PRESENTS THAT BRETT H. HERZER AND CHERI M. HERZER HUSBAND AND WIFE, THE UNDERSIGNED OWNER(S), IN FEE SIMPLE OF THE LAND HEREBY PLATTED, AND MORTGAGE ELECTRONIC REGISTRATION SYSTEMS INC. SOLEY AS NOMINEE FOR FINANCE OF AMERICA, AND BOEING EMPLOYEE CREDIT UNION, THE MORTGAGEE THEREOF, HEREBY DECLARE THIS SHORT PLAT AND DEDICATE TO THE USE OF THE PUBLIC FOREVER ALL STREETS, AVENUES, PLACES AND SEWER EASEMENTS OR WHATEVER PUBLIC PROPERTY THERE IS SHOWN ON THE SHORT PLAT AND THE USE FOR ANY AND ALL PUBLIC PURPOSES NOT INCONSISTENT WITH THE USE THEREOF FOR PUBLIC HIGHWAY PURPOSES. ALSO, THE RIGHT TO MAKE ALL NECESSARY SLOPES FOR CUTS AND FILLS UPON LOTS, BLOCKS, TRACTS, ETC. SHOWN ON THIS SHORT PLAT IN THE REASONABLE ORIGINAL GRADING OF ALL THE STREETS, AVENUES, PLACES, ETC. SHOWN HEREON. ALSO, THE RIGHT TO DRAIN ALL STREETS OVER AND ACROSS ANY LOT OR LOTS WHERE WATER MIGHT TAKE A NATURAL COURSE AFTER THE STREET OR STREETS ARE GRADED. ALSO, ALL CLAIMS FOR DAMAGE AGAINST ANY GOVERNMENTAL AUTHORITY ARE WAIVED WHICH MAY BE OCCASIONED TO THE ADJACENT LAND BY THE ESTABLISHED CONSTRUCTION, DRAINAGE, AND MAINTENANCE OF SAID ROADS. IN WITNESS WHEREOF, WE HEREBY SET OUR HANDS AND SEALS THIS __— DAY OF _—_--__, 20_ BRETT H. HERZER CHERI M. HERZER MORTGAGE ELECTRONIC REGISTRATION SYSTEMS INC. SOLELY AS NOMINEE FOR FINANCE OF AMERICA BY-------- ------------------- DATE ITS-------------------- BOEING EMPLOYEE CREDIT UNION BY ---------------- DATE Acknowledgment: STATE OF ________ ) )SS COUNTY OF ------------------- ) I CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT BRETT H. HERZER IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE/SHE SIGNED THIS INSTRUMENT ON OATH STATING THAT HE/SHE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE (TITLE) OF --- TO BE THE FREE AND VOLUNTARY ACT AND DEED OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THIS INSTRUMENT. SIGNATURE. NAME (PRINTED) NOTARY PUBLIC IN AND FOR THE STATE OF RESIDING AT MY APPOINTMENT EXPIRES: DATED: STATE OF ________ ) )SS COUNTY OF ------------------- ) I CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT CHERI M. HERZER IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE/SHE SIGNED THIS INSTRUMENT ON OATH STATING THAT HE/SHE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE (TITLE) OF --- TO BE THE FREE AND VOLUNTARY ACT AND DEED OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THIS INSTRUMENT. SIGNATURE. NAME (PRINTED) NOTARY PUBLIC IN AND FOR THE STATE OF RESIDING AT MY APPOINTMENT EXPIRES: DATED: RECORDER'S CERTIFICATE: FILED FOR RECORD BY WEST ALLIANCE LLC THIS_____ DAY OF___________ 20--- A.D., AT______ MINUTES PAST______ O'CLOCK ---- M. AND RECORDED IN VOLUME______ OF ON PAGE____ RECORDS OF______________ COUNTY, WASHINGTON MGR. SUPT. OF RECORDS Restrictions: 1. CONDITIONS OF APPROVAL MUST BE MET AND CAN BE FOUND IN THE APPROVAL FOR THE SHORT SUBDIVISION LOCATED IN FILE NO. PLN2021-0034 IN THE CITY OF OF EDMONDS PLANNING DIVISION. 2. SUBJECT TO C C & R'S PLAT OF MEADOWDALE BEACH (A.F. 1193094) 3. SUBJECT TO RESERVATIONS CONTAINED IN DEED (A.F. 7f527549) 4. SUBJECT TO AGREEMENT (A.F. #705862) 5. SUBJECT TO STORM SEWER EASEMENT (A.F. #8306230251) 6. SUBJECT TO UTILITY EASEMENT (A.F. #9203020057) 7. SUBJECT TO VIEW CORRIDOR NOTICE (A.F. #9503020057) 8. SUBJECT TO C C & R'S LOT LINE ADJ. (A.F. #9512270506) & CORR. (A.F. #9608090002) & (A.F. #9903221254) 9. SUBJECT TO C C & R'S AGREEMENT (A.F. 9601030046) 10. SUBJECT TO ITEMS DISCLOSED IN SURVEY A.F. #200205315007) 11. SUBJECT TO ITEMS DISCLOSED IN SURVEY (A.F. #201610255002) 12. SUBJECT TO CRITICAL AREAS (A.F. #202205030187) 13. SUBJECT TO PROTECTED TREES (A.F. #2022050300188) Easement Provision: 1. THE 15' SEWER EASEMENT LOCATED ACROSS LOT 1, AS SHOWN HEREON, IS HEREBY RESERVED AND GRANTED TO THE OWNERS OF LOT 2, AS SHOWN HEREON, FOR THE PURPOSE OF CONSTRUCTING, RECONSTRUCTING, OPERATING AND MAINTAINING SANITARY SEWER. THE COST SHALL BE THE RESPONSIBILITY OF SAID LOT 2 WITH THE RIGHT OF INGRESS AND EGRESS FOR SUCH PURPOSES. 2. THE 32' ACCESS EASEMENT LOCATED ACROSS LOT 1, AS SHOWN HEREON, IS HEREBY RESERVED AND GRANTED TO THE OWNERS OF LOT 2, AS SHOWN HEREON, FOR THE PURPOSE OF INGRESS, EGRESS AND UTILITIES TOGETHER WITH ALL OBLIGATIONS FOR THE MAINTENANCE OF THE DRIVING SURFACE AND UTILITIES WITHIN SAID EASEMENT. Hold Harmless Agreement: OWNER, AND ALL PERSONS HAVING PRESENT OR SUBSEQUENT OWNERSHIP INTEREST IN THESE LANDS, AND THE SUCCESSORS AND ASSIGNS OF OWNERS OR OTHER PARTIES HAVING ANY SAID INTEREST, HEREBY AGREE THAT THE CITY OF EDMONDS WILL BE HELD HARMLESS IN ALL RESPECTS FOR ANY AND ALL CLAIMS FOR DAMAGES FOR INJUNCTIVE RELIEF WHICH MAY BE OCCASIONED NOW OR IN THE FUTURE TO ADJACENT LAND OR IMPROVEMENTS BY REASON OF THE CONSTRUCTION OPERATION AND MAINTENANCE OF THE DRAINAGE SYSTEM AND HEREBY WAIVE AND RELEASE THE CITY OF EDMONDS FROM ANY ACT AND ALL CLAIMS FOR DAMAGES, EXCLUDING DAMAGE CAUSED SOLELY BY AN ACT OR OMISSION OF SAID CITY AND INJUNCTIVE RELIEF WHICH THE OWNERS, OR THEIR SUCCESSORS OR ASSIGNS, MAY THEMSELVES HAVE NOW OR IN THE FUTURE BY REASON OF THE CONSTRUCTION, MAINTENANCE, AND OPERATION OF SAID DRAINAGE SYSTEM. Representative Acknowledgements: STATE OF _________________ ) )SS COUNTY OF ------------------- ) 1 CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE SIGNED THIS INSTRUMENT, ON OATH STATED THAT HE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE ________ OF MORTGAGE ELECTRONIC REGISTRATION SYSTEMS INC. SOLELY AS NOMINEE FOR FINANCE OF AMERICA TO BE THE FREE AND VOLUNTARY ACT OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THE INSTRUMENT. DATED. — SIGNATURE ------ -------- (SEAL OR STAMP) (PRINT NAME) ----- NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON RESIDING AT____________________________ MY APPOINTMENT EXPIRES_______________ STATE OF ________ ) )SS COUNTY OF ------------------- ) 1 CERTIFY THAT 1 KNOW OR HAVE SATISFACTORY EVIDENCE THAT IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT HE SIGNED THIS INSTRUMENT, ON OATH STATED THAT HE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE ______ OF BOEING CREDIT UNION _—_ TO BE THE FREE AND VOLUNTARY ACT OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THE INSTRUMENT. DATED:________ SIGNATURE -------------------------------- (PRINT NAME) ---- NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON RESIDING AT____________________________ MY APPOINTMENT EXPIRES ______________ SURVEYOR'S CERTIFICATE THIS MAP CORRECTLY REPRESENTS A SURVEY MADE BY ME OR UNDER MY DIRECTION IN CONFORMANCE WITH THE RE— QUIREMENTS OF THE SURVEY RECORDING ACT AT THE RE— QUEST OF---- BRETT HERZER__IN_ MARCH _2024. CERTIFICATE NUMBER_30442_________ G. W WASJ� DO e e z 3044�2,�p �sslIs�� OVAL LAIC -a Vicinity Man Earth Subsidence Landslide Hazard Area: THE SUBJECT SITE IS LOCATED WITHIN THE EARTH SUBSIDENCE LANDSLIDE HAZARD AREA AND CONSISTENT WITH CITY CODES, THE DISCHARGE OF COLLECTED SURFACE WATER OR STORMWATER TO THE GROUND SURFACE OR SUBSURFACE IS PROHIBITED. Approval by Council, Mayor/City Clerk Attest: THE CITY COUNCIL HAS ACCEPTED THE STREET DEDICATION ASSOCIATED WITH THE SUBJECT SHORT PLAT. EXAMINED AND APPROVED THIS ____DAY OF ------- 2024. MAYOR, CITY OF EDMONDS ATTEST, CITY CLERK Approvals by the Director of Public Works: THE SURVEY DATE, LAYOUT OF STREETS, ALLEYS AND OTHER RIGHTS OF WAY, DESIGN OF BRIDGES, SEWAGE AND WATER SYSTEM AND OTHER STRUCTURES ARE APPROVED AND THE SUBJECT FINAL PLAT IS AUTHORIZED FOR RECORDING BY THE CITY OF EDMONDS PUBLIC WORKS DIVISION: THIS __ DAY OF ------------ 20__. Approvals by the Planning and Development Director: THE SUBJECT FINAL PLAT CONFORMS TO THE APPROVED PRELIMINARY PLAT AND ALL CONDITIONS OF THE PRELIMINARY APPROVAL AND IS APPROVED AND AUTHORIZED FOR RECORDING BY THE CITY OF EDMONDS PLANNING AND DEVELOPMENT DIRECTOR: THIS __ DAY OF 20__. Treasurer's Certificate: I HEREBY CERTIFY THAT ALL STATE AND COUNTY TAXES HERETOFORE LEVIED AGAINST THE PROPERTY DESCRIBED HEREIN, ACCORDING TO THE BOOKS AND RECORDS OF MY OFFICE, HAVE BEEN FULLY PAID AND DISCHARGED, INCLUDING __________ TAXES. TREASURER, SNOHOMISH COUNTY (SEAL OR STAMP) BY. DEPUTY COUNTY TREASURER ORIGINAL TAX PARCEL J27032400214000 S.W. 1 /4, S.W. 1 /4, SEC. 5, TWP. 27 N. , RGE. 4 E. W.M. Final Short Plat °°°°°°_.._... o for °O° ° °°°°CC;L Brett & Cheri Herz er )FESSIONAL LAND SURVEYOR °°°°°°°°°°°°° DRAWN BY. DATE: 3/15/2024 SHEET/OF: °0°0°0OD°�°�ODODO D.G.W. Jr. o°o°o°o°o°o°c 13614 ASH WAY °?°00000°°o°° EVERETT, WA. 112 CHECKED BY: SCALE: ° ° 98204 PH: 509-630-0783 N/A EMAIL: MATRMSURVEYOROLIVE.COM. D. G. W. Jr. Packet Pg. 105 1 I 8.5.c I FOUND 1.5 BRASS DISK IN 4'SQ. CONC. MON. CASED (DWN. 0.5) 3110120 CITY OF EDMONDS FINAL SHORT PLAT NO. PLN2021— 0034 CALC. POSITION P / / N 162nd St. S. W. O/ _ S87' 13'44 E _ O' / \ / O I �J I --EX. UTILITY EASEMENT (A. F. 119203020337) N S87'13'44" HEREBY DEDICATED TO 15.50' / THE CITY OF EDMONDS �32.07' I (1,240 S.F) S87' 13 4 E I 32' ACCESS ESMT. TO BENEFIT LOT 2 I--15' SEWER ESMT. J l TO BENEFIT LOT 2 ' l l 56.06' (SEE DETAIL -A) O S86'23'08'E Lot 2 33,774 S.F. 16213 74TH PL W ,5, 75. / FOUND 1.5" BRASS DISK � / � Z IN 4'SQ. CONC. MON. CASED (DWN. 0.5) 3110120 40 Legal Descriptions: TOTAL PARCEL: LOT 66, MEADOWDALE BEACH, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 5 OF PLATS AT PAGE 38, RECORDS OF SNOHOMISH COUNTY, WASHINGTON, EXCEPT ALL THAT PORTION DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER THEREOF, HAVING A 314 INCH IRON PIPE, - THENCE SOUTH 00'2442" WEST, ALONG THE EAST LINE THEREOF, 165.00 FEET TO THE SOUTHEAST CORNER THEREOF,• THENCE SOUTH 87'37'00" WEST, ALONG THE SOUTH LINE THEREOF, 105.00 FEET,• THENCE NORTH 34'3951 " EAST, 97.71 FEET; THENCE NORTH 00'2442" EAST, PARALLEL WITH THE EAST LINE THEREOF, AND 50.00 FEET DISTANCE THEREFROM, A DISTANCE OF 85 FEET TO A POINT ON THE NORTH LINE THEREOF,• THENCE NORTH 89'37'00" EAST, ALONG THE SAID NORTH LINE, 50.00 FEET TO THE NORTHEAST CORNER OF SAID LOT 66 AND THE POINT OF BEGINNING, PURSUANT TO THE CITY OF EDMONDS LOT LINE ADJUSTMENT NO. S-95-156, RECORDED UNDER RECORDING NO. 9512270506, CORRECTED BY AFFIDAVITS RECORDED UNDER RECORDING NO. 9608090002 AND RECORDING NO. 990J221254, RECORDS OF SNOHOMISH COUNTY, WASHINGTON,• TOGETHER WITH THAT PORTION OF VACATED 74TH PLACE WEST PURSUANT TO THE CITY OF EDMONDS' ORDINANCE NO. 3202 RECORDED UNDER RECORDING NO. 9806030196, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 1: LOT 1, CITY OF EDMONDS SHORT PLAT NO. PLN2021-0034, AS RECORDED UNDER AUDITOR'S FILE NUMBER ------------ RECORD OF SNOHOMISH COUNTY, WASHINGTON. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. LOT 2: LOT 2, CITY OF EDMONDS SHORT PLAT NO. PLN2021-0034, AS RECORDED UNDER AUDITOR'S FILE NUMBER ------------ RECORD OF SNOHOMISH COUNTY, WASHINGTON. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. ozz0y Q 1008AZ w0000 Basis of Bearing: S87' 13'44'E 457.95' 375.95' EX. 10' UTILITY ESMT.—I I� S87"13'44E (A. F. #8306230251) I I 117.75' 0 0 00 Lot 1 ! 00 Lot 1 �o 35,387 S.F. GROSS io 34,555 S.F. NET — d N 16209 74TH PL W ^ ——..—..—..—..—..—..—.. —..—..—..—.. � � Lot 2 - - sz� co) N Q- >>. S 18' 19'42'E Cr N 12.04o 411.25' �o � 1 No J o S87' 13^44 E N87' 13'44 "W ,5— WETLAND GRAPHIC SCALE 20 40 80 ( IN FEET ) 1 inch = 40 ft. .N C 0b S87 13441E - 30.51 ' ,. I o Io d —�I N I —15' SEWER ESMT. 37.06 I - I I TO BENEFIT LOT 2 Detail -A N. T. S. G. W .�� ....EST . of WAS4 30442 ssI tsT OVAL LAND EX. 10' UTILITY ESMT. (A. F. #8306230251) a0Y 00 NZAPO tW9AaLF 33EACff �wal. Og pao 0 0 p RECORD OF SURVEY (A. F. 11201610255002) IN.E. COR. LOT 66 — 50.00' I p � U � o 7M, N 105.00, 160 Legend: Eauiament & Procedure: LEICA TCA 1100, 3 SECOND TOTAL STATION FOR FIELD TRAVERSE. MONUMENTS VISITED NOVEMBER 2016 PRECISION EXCEEDS STATE STANDARDS. PER WAC 332-130-090. ' + EX. CONTROLLING MONUMENT (AS SHOWN) o EX. REBAR/CAP (AS SHOWN) o SET REBAR/CAP L.S. #30442 (OR AS NOTED) X SET MAGNAIL/WASHER L.S. #30442 (ROS-1) RECORD OF SURVEY (A. F. #201610255002) (ROS-2) RECORD OF SURVEY (A. F. #8512135002) (C) CALCULATED DATA (M) MEASURED DATA (SP) SHORT PLAT (A.F. #200205315007) PROPERTY LINE - CENTERLINE ADJACENT LOT LINE - — - EXISTING EASEMENT LINE — — — — NEW EASEMENT LINE S.W. 1 /4, S.W. 1 /4, SEC. 5, TWP. 27 N.J. RGE. 4 E. W.M. ° Final Short Plat °°°°° NINO for Brett & Cheri Herz er ESSIONAL NO SURVEYOR DRAWN BY: DATE: SHEET/OF: o°o°o°o°o°o°c AjW4 D. G. W. Jr. 311512024 ASH WAY ° °°o°°oo°o°° TWA. ° ° W2(4 �/� Psi- 509-sso-07W CHECKED BY. SCALE: 1" = 40' E. EMAIL: MATRIXSURVEYOR0LIVCOM. D. G. W. Jr. Packet Pg. 106 1 8.6 City Council Agenda Item Meeting Date: 09/10/2024 Approve Resolution for 7317 Lake Ballinger Way Property Purchase Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On April 18, 2023 Council approved the Water Quality Combined Financial Assistance Agreement between the State of Washington Department of Ecology and the City of Edmonds (WQC-2023-Edmond- 00101). On February 13, 2024 staff presented the original property appraisal, and a Deed of Right to Use Land for Water Quality and Conservation Purposes document required by the Department of Ecology at the Parks and Public Works Committee meeting. On June 18, 2024, this item was presented to the Parks and Public Works Committee and was forwarded to the June 25, 2024 City Council meeting for full presentation. On June 25, 2024, City Council authorized staff to execute the Purchase and Sale Agreement. Staff Recommendation Approve Resolution. Summary A Purchase and Sale Agreement was fully executed between the City and the Seller on July 91h, 2024, with an agreed upon $520,000 property sale price. A closing date of September 19th, 2024 has been agreed upon between City staff and the Seller. Per article 3.7 within the Purchase and Sale Agreement, Council must now adopt a resolution approving the purchase of the Property. Following the adoption of this resolution, City staff will issue to the Seller an official notice of approval of the City's review of the property. Background The City is considering the purchase of a vacant residential property at 7317 Lake Ballinger Way, which is located within the Lake Ballinger floodplain and is subject to seasonal flooding. The property, on the south shore of the lake, is currently owned by Jnati Investment LLC. After a thorough evaluation, the City would purchase the property, demolish the structures on site, and replant the wetlands with native vegetation. Planning, due diligence, and appraisal costs have been funded by the City's local match from the stormwater utility fund. The property acquisition, if approved, will be funded by the $500k Ecology grant and the balance ($20k plus escrow and closing fees) from the stormwater utility fund. The Packet Pg. 107 8.6 demolition, restoration and stewardship costs will be covered by the stormwater utility fund and possible future state and federal grant(s). The City will evaluate whether a stormwater facility can be constructed on the property to treat runoff from Lake Ballinger Way (State Route 104) as a second phase of the project. Attachments: Attachment 1 - Resolution Attachment 2 - June 25, 2024 Presentation Attachment 3 - Purchase & Sale Agreement Packet Pg. 108 8.6.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE PURCHASE OF THE JNATI INVESTMENT, LLC PROPERTY. WHEREAS, the City entered into a Real Estate Purchase and Sale Agreement with Jnati Investment, LLC on July 9th, 2024 ("Agreement") to purchase certain real property located generally at 7317 Lake Ballinger Way, Edmonds, Washington ("Property") and more specifically described in the Agreement; and WHEREAS, the Agreement contains a Council Approval Contingency in Section 3.7; and WHEREAS, the Council Approval Contingency needs to be satisfied by adoption of a resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Edmonds City Council hereby approves the purchase of the Property and the Council Approval Contingency in Section 3.7 of the Agreement is hereby satisfied. RESOLVED this day of 2024. CITY OF EDMONDS MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 109 -I,% 7317 Lake i Property Acquisition 4 June 25, 2024 City Council Meeting �C Nam" ■ Inc. ] QAo • Site Map &Survey • Property overview • Reports &Appraisal • Stewardship Plan � Water Quality Quality Deed of Right • Benefits • Purchase &Sale Agreement • Funding I d 224th St Sw `D a � r m00 Y CU > J Q D Esperance r� K 0 3 O d Q N d Jr Lake Ballinge o c as L a Project Location: N t c,' 7317 Lake Nile Shrine c N Ballinger Way Club N 1 Art C:E ntev � (14 104 rora Village v R 99 Q Ballinger Ln Holyrood s Commons Cemetery D m fD E z U 99 m i Q N 195th St Trail u) N 192nd St K Packet Pg. IL2j z 7 8.6.b Q 7317 Lake Ballinger Way Dock ❑ Stormwater Catch Basin I _ HHWM 1-6 42" CMP Stormwate� Line HHWM 1-5 - HHWM 1-4 0-01111- 30" Concrete Sewer 4 WET 1-6 WET 1-5 HHWM 1=3 HHWM1f2 j FEMA Flood Zone A N v c Deciauous (unkno�w Asphalt/Dirt Driveway Asphalt/Dirt Drivew� I 40��04/LakeBallinger Way El i'A Building Footprints 0 Asphalt/Dirt Driveway u >x Fence < t O RAI Flags (6-28-23) Wetland Boundary s OHWM &we Wetland Unit � s tO Significant Tree ' Erosion Hazard Areas 15`% -40'-X) Slui Packet Pg. 113 --AW44 4C s: �"►..i7��r U,- 0 acre parcel Ilk- • Vacant single family residential propert .. T ►��, Partial) demolished home(original siz( Y 2,413 sf; built in 1944) Lies within Lake Ballinger floodplain R � Existing nonfunctional boat dock Wetland on site IV Annra-mrom Completed Reports • Phase 1 Environmental Site Assessment • Hazardous Building Materials Survey • Wetland Delineation • Inadvertent Discovery Plan • Baseline Inventory • Appraisal (Initial $480k Value) • Appraisal Review (Revised Value $520K) �: Stewardship Plan • Required by Department of Ecology • Current Conditions • Land Management Goals &Objectives o Short-term: ■ Demolish structures ■ Remove impervious surfaces ■ Restore to green space. o Long-term: ■ Stormwater Management ■ Restoration & Maintenance �A -.ii raZOrrF.1 III VA I PawaTi r91 M M re Water Quality Deed of Right • Required by Department of Ecology (DOE) • City Requirements o Protect and maintain property o Provides access to DOE for inspections o Comply with Specific Prohibitions (Section 2) o Comply with Permitted Uses and Activities (Section �: Improve Water Quality in Lake Ballinger and downstream creeks • Remove existing structure and pollution generating surfaces from site • Restore Natural Floodplain area • Improve condition of wetland and buffer • Opportunity for stormwater treatment facility for runoff from SR-104 �: :JTT7;1 0 1 K:j:j 10 1 "MA Purchase & Sale Agreement with purchase price of $520,000 • $10,000 Escrow • Initiate 0 30-day Title Review 0 75-day Inspection Period • Seller Disclosure Statement • City Council Resolution Approving Purchase of Property (future City Council meeting) �: Acquisition o $500k Grant secured in 2022 ■ Funding Agmt approved by City Council (April 18, 2023) o Local Match Stormwater Utility Funds Land Management Goals & Objectives o Stormwater Utility Funds o Future Grants o Community engagement �: Authorize Staff to Execute Purchase & Sale Agreement with purchase price of $520,000. OF 10.- 8.6.b 071 q. A i - yet. ►A 0 . � -� �rr ;Y { J MCA i4- W." + y� ► V�i t 7, 0 wi Packet Pg. 122 8.6.c REAL ESTATE PURCHASE AND SALE AGREEMENT BY AND BETWEEN JNATI INVESTMENT, LLC /wim CITY OF EDMONDS Page 1 of 18 Packet Pg. 123 8.6.c REAL ESTATE PURCHASE AND SALE AGREEMENT This REAL ESTATE PURCHASE AND SALE AGREEMENT ("Agreement") is made as of the date appearing in the last paragraph of this Agreement ("Effective Date") by and between Jnati Investment, LLC, a Washington limited liability company ("Seller") and the City of Edmonds, a Washington municipal corporation ("Purchaser"). Seller and Purchaser may hereafter be known individually as a "Party" and collectively as the "Parties." ARTICLE I 1.1 Property Description. Seller owns certain real property located at 7317 Lake Ballinger Way, Edmonds, Washington as legally described in Exhibit A, attached hereto and incorporated herein by this reference (the "Real Property"). 1.2 Agreement of Purchase and Sale. Subject to the terms and conditions set forth herein, Seller agrees to sell, convey, transfer, and assign, and Purchaser agrees to purchase, all of the Seller's right, title, and interest in and to the Real Property, together with all of Seller's right, title and interest in and to the following (collectively, the "Property"): a) Real Property Rights. Any and all land lying in the bed of any street, road, highway or avenue, open or proposed, in front of, or adjoining all or any part of the Real Property, and all strips gores or rights -of -way, lakebeds, streams, riparian rights, appurtenances, rights, licenses, and easements, in any way benefitting or otherwise in front of or adjoining all or any part of the Real Property (the "Real Property Rights"). b) Improvements. Any and all buildings, fixture, structures, landscaping, parking areas, improvements, and related improvements or amenities erected or located on, over, or beneath the Real Property (the "improvements"). c) Leases. Any and all eases of the Real Property, if any, including all leases, work letter agreements, improvement agreements, and other rental agreements with respect to occupancy or use of the Real Property by tenants, and such other leases, work letter agreements, improvement Agreements, and other rental agreements as may be approved by Purchaser in accordance with the terns of this Agreement (the "Leases"). d) Contracts. Any and all contracts, agreements, commitments, employment agreements, service contracts, utility contracts, construction contracts, maintenance agreements, leasing and brokerage agreements and all other contracts, agreements and obligations, whether or not in writing, which related in any way to the ownership, development, operation, management, maintenance, use or occupancy of the Real Property (the "Contracts"). e) Intangible Property. Any and all intangible property (other than the Real Property, Real Property Rights, Improvements, Leases, Contracts, and Personal Property) owned or held by Seller and used in connection with the ownership, development, operation, management, maintenance, use, or occupancy of the Property, including, to the extent such Intangible Property exists and without warranty or representation of any kind, without limitation, the plans and specifications relating to the Property, all engineering, Page 2 of 18 Packet Pg. 124 8.6.c soil, land use, pest controi, and all other non -confidential studies or reports relating to the Property, the Improvements and/or the Personal Property, all pre -paid fees, utility agreements, and connections for water and sewer, if any, all rights to reimbursements and credits pertaining to the Real Property, including without limitation, all those from any governmental jurisdiction, all rights to development impact fee credits pertaining to the Real Property and the development thereof, all awards or payments made or to be made for or with respect to any taking in condemnation or eminent domain (including awards or payments for damage resulting from change of grade or impairment of access) or any part of the Property, the Improvement and/or the Personal Property prior to, on or after the date hereof, all rents, issues, and profits therefrom and to the extent, if any, approved by Purchaser pursuant to the terms of this Agreement, all consents, licenses, franchises, permits, entitlements, approvals, utility and/or subdivision bonds or deposits, purchase or construction warranties or guarantees (the "Intangible Property"). 1.3 Purchase Price. The purchase price for the Property is Five Hundred Twenty Thousand Dollars and no cents ($520,000.00) (the "Purchase Price"). 1.4 Purchaser's Deposit; Escrow. Within five (5) business days after the Effective Date, Purchaser shall deliver to the office of Chicago Title, located at 3002 Colby Avenue #200, Everett, WA 98201 ("Escrow Agent" or "Title Company") a cash deposit in the amount of Ten Thousand Dollars and no cents ($10,000.00) (which, together with any interest earned thereon, is the "Earnest Money"). Escrow Agent shall invest the Earnest Money in an interest -bearing account as instructed by Purchaser. The Earnest Money shall be applicable to the Purchase Price at Closing, except as specifically provided elsewhere in this Agreement. If the Closing does not occur as the result of a breach or default by Seller, all of the Earnest Money, and all accrued interest thereon, shall be immediately refunded to Purchaser, and the parties shall promptly execute and deliver cancellation instructions to the Escrow Agent. Title to Real Property. ARTICLE II TITLE REVIEW; SELLER'S CONDITIONS 2.1 Title Examination; Commitment for Title Insurance; Survey. Within two (2) business days after the Effective Date, Purchaser shall order from the Title Company a commitment for an extended coverage A.L.T.A. Policy of Title Insurance (the "Title Commitment"), and copies of all recorded instruments referenced in the Title Commitment, if any. Purchaser shall have thirty (30) days after the Effective Date to examine title to the Property (the "Title Review Period"). Purchaser may, in Purchaser's sole discretion and at Purchaser's sole cost and expense during the Title Review Period, Obtain an A.L.T.A. or other survey of the Property as required to obtain extended coverage (the "Survey"). 2.2 Title Objections; Cure of Title Objections. a) Purchaser shall have until the expiration of the Title Review Period to give written notice to Seller of such objections as Purchaser may have to any exceptions to title insurance coverage as disclosed in the Title Commitment. Any such exception to title disclosed in the Title Commitment to which Purchaser does not object by timely written Page 3 of 18 Packet Pg. 125 8.6.c notice shall be a "Permitted Exception." Purchaser shall not be required to object to any mortgage or deed of trust liens, the lien of any financing of Seller, any exceptions related to Seller's authority to convey the Property, and the same shall not be deemed Permitted Exceptions. Following delivery of the Title Commitment, Seller shall not alter the condition of title to the Property without the written consent of Purchaser. b) In the event Purchaser gives timely written notice of objection to any exceptions to title, Seller shall have the right, but not the obligation, to elect to remove, satisfy or otherwise cure ten (10) days prior to Closing any exceptions to title or matters identified on the Survey so objected to by Purchaser. Within five (5) business days after receipt of Purchaser's notice of objection, Seller shall give written notice to Purchaser informing Purchaser of Seller's election with respect to such exceptions. If Seller fails to give written notice of its election within such five (5) business day period, Seller shall be deemed to have elected not to cure any such exceptions or matters. c) If Seller elects or is deemed to have elected not to cure any exceptions to title or matters identified on the Survey as objected to by Purchaser or if, after electing to cure, Seller determines and provides written notice to Purchaser that it is unwilling or unable to remove, satisfy or otherwise cure any such exceptions or matters by Closing, Purchaser's sole remedy hereunder in such event shall be either: (1) to accept title to the Property subject to such exceptions as if Purchaser had not objected thereto and without reduction of the Purchase Price; or (ii) to terminate this Agreement, in which case the Earnest Money shall be returned to Purchaser by the Escrow Agent, and neither party hereto shall have any further rights, obligations or liabilities hereunder except to the extent that any right, obligation or liability set forth herein expressly survives termination of this Agreement. Purchaser shall provide Seller with written notice of its election pursuant to this Section 2.2(c) prior to the end of the Inspection Period. If Purchaser fails to provide Seller with timely notice of its election to terminate this Agreement prior to the end of the Inspection Period pursuant to this Section 2.2(c), Purchaser shall be deemed to have elected to purchase the Property in accordance with and as contemplated in this Agreement. Any exceptions to title to which Purchaser has objected and that Seller has elected or is deemed to have elected not to remove, satisfy or otherwise cure which is not otherwise removed from the Title Commitment or final Title Policy shall also be a "Permitted Exception." 2.3 Supplemental Title Report. If there are any changes or additions to the Title Commitment after the expiration of the Title Review Period, Title Company shall deliver to Purchaser a supplement to the Title Commitment (the "Supplemental Report"). Purchaser shall have the right to review and approve any new items appearing in the Supplemental Report. Purchaser shall deliver notice of approval or disapproval of the items set forth in the Supplemental Report to Seller within five (5) business days after the delivery of the Supplemental Report. The failure of Purchaser to deliver notice of disapproval within said five (5) business day period shall be deemed to be Purchaser's approval of the Supplemental Report. In the event Purchaser delivers notice of disapproval, Seller shall have five (5) business days after receipt of Purchaser's notice to deliver notice as to whether Seller intends to remove, satisfy or otherwise cure any or all of the items in the Supplemental Report disapproved by Purchaser by Closing. Seller shall conclusively be deemed to have elected not to cure or remove each such item ("Disapproved Page 4 of 18 Packet Pg. 126 8.6.c Exceptions") for which Seller fails to notify Purchaser of its intention to cure or remove within such five (5) business day period. If Seller does not elect to cure or remove any Disapproved Exception within such five (5) business day period, Purchaser shall elect by notice to Seller within two (2) business days after expiration of such five (5) business day period to either: (i) waive the Disapproved Exception, in which event the Disapproved Exception shall become a Permitted Exception (and failure of Purchaser to provide such notice within the two (2) business day period shall be deemed to be Purchaser's election to proceed under this clause (i)); or (ii) terminate this Agreement, in which case the Earnest Money shall be returned to Purchaser by the Escrow Agent, and neither party hereto shall have any further rights, obligations or liabilities hereunder except to the extent that any right, obligation or liability set forth herein expressly survives termination of Agreement. Closing shall be extended as necessary to provide for the notice and response periods set forth above. 2.4 Conveyance of Title. At Closing, Seller shall convey and transfer to Purchaser title to the Property by Deed (as defined in Section 4.2(a)) subject only to the Permitted Exceptions and the standard preprinted exceptions in the Title Company's standard form of owner's title policy. At Closing, Seller shall cause the Title Company to issue to Purchaser an A.L.T.A. Owner's Policy of Title Insurance (or the Title Company's irrevocable commitment to issue such policy) in the same form as the Title Commitment, unless revised in accordance with this Agreement or otherwise upon Purchaser's prior written approval (the "Title Policy"), covering the Property in the full amount of the Purchase Price, subject only to the Permitted Exceptions and the standard preprinted exceptions in the Title Company's extended form of owner's title policy. Notwithstanding anything to the contrary specified herein, Purchaser shall be responsible for providing the Survey, delivering the same to the Title Company and providing any other information or documentation required by the Title Company in order for the Title Company to issue to Purchaser at Closing an extended coverage A.L.T.A. Owner's Policy of Title Insurance (the "Extended Coverage Conditions"). Seller shall deliver to Escrow Agent such additional documents as the Title Company requires from Seller in order to issue Purchaser the Title Policy, including, but not limited to, an owner's/seller's affidavit. ARTICLE III PROPERTY DOCUMENTS; PURCHASER'S CONTINGENCIES 3.1 Property Documents. Within three (3) business days after the Effective Date, Seller shall provide to Purchaser disclosure materials made available by Seller pertaining to the condition and/or operation of the Property, including, without Limitation, all Contracts, Leases, and written evidence of Personal Property and Intangible Property, land use permits, studies, analyses and entitlements related to the Property (collectively, the "Property Documents"). 3.2 Inspection Period. Commencing on the Effective Date and continuing until 1 1:59 P.M., Pacific time on the date that is seventy-five (75) days after the Effective Date (hereinafter referred to as the "Inspection Period"), Purchaser shall have the right, at Purchaser's expense, to make physical inspections of the Property pursuant to Section 3.3 below. 3.3 Property Inspection Conditions. Upon reasonable prior notice to Seller, Purchaser shall have the right, at Purchaser's expense, to make physical inspections ofthe Property at times and at locations reasonably convenient to Purchaser in order to make the determination of suitability as provided in this Section 3.3, provided that such inspection activities do not unreasonably Page 5 of 18 Packet Pg. 127 8.6.c interfere with Seller's use of, or obligations relating to, the Property. In addition, Purchaser and Purchaser's representatives and authorized agents shall have the right, upon reasonable prior notice to Seller, to enter on the Property from the Effective Date to the Closing Date (defined below) or the earlier tennination of this Agreement, to undertake inspections and investigations and make such tests, surveys and other studies of the Property as Purchaser deems appropriate, provided that such inspections, investigations or tests do not unreasonably interfere with Seller's use of, or obligations relating to, the Property. Purchaser's physical inspection and testing activities of the Property shall be conditioned upon the following: (a) Purchaser shall cooperate with and adhere to all reasonable requirements of Seller that affect the timing of all such activities; (b) Purchaser shall not conduct any drilling or other invasive testing on the Property without the prior written consent of Seller, not to be unreasonably withheld, conditioned or delayed; provided, however, that Purchaser may perform a Phase A Environmental Site Assessment; and (c) Seller shall provide Purchaser and Purchaser's representatives with reasonable access to the Property at reasonable business hours for such purposes; (d) prior to any entry upon the Property, Purchaser shall provide Seller with proof of commercial general liability insurance on an occurrence basis (CG 11-93 form including ISO 2010 11-85 or equivalent, if available) with limits not less than $1,000,000 per occurrence for bodily injury or property damage and $2,000,000 aggregate, and naming Seller as additional insured; (e) Purchaser shall bear the entire cost of all tests and studies performed by Purchaser or at Purchaser's direction; and (f) Purchaser agrees at its sole cost to restore the Property to substantially the condition it was in immediately prior to such inspections, including, but not limited to the immediate removal of anything placed on the Property in connection with such inspections (Sections 3.3(a)-(fl shall hereinafter be referred to as the "Property Inspection Conditions"). Seller shall permit and provide access for Purchaser, at Purchaser's sole cost and expense, to contact and have discussions with any contractors or consultants who have performed any work or inspections relating to the Property, and Seller shall permit Purchaser to contact and discuss development of the Property with the pennitting jurisdiction and all relevant governmental agencies. For the avoidance of doubt, Purchaser shall pay all fees, costs and expenses of any contractors or consultants contacted by Purchaser as contemplated herein. Following Seller's written request, copies of any reports, letters or other written information, if any, generated as a result of such inspections shall be provided to Seller if the sale contemplated by this Agreement does not close for any reason. 3.4 Property Indemnity, Conditions. Purchaser shall defend, indemnify and hold Seller and the Property harmless from any and all costs, expenses, claims, losses, liabilities and demands arising from the exercise of these rights referred to in this Section 3.4, except with respect to Property conditions that existed before Purchaser's exercise of these rights (but, with respect to any such pre-existing conditions, Purchaser's indemnification obligations shall include any liabilities and expenses arising out of the exacerbation of such conditions caused by Purchaser's activities). Notwithstanding anything to the contrary in this Agreement, Purchaser's liability under this Section 3.4 shall survive the termination of this Agreement. 3.5 Right of Termination. Seller agrees that in the event Purchaser determines (such detennination to be made in Purchaser's sole discretion, and which may be made for any reason or no reason at all) that the Property is not suitable for Purchaser's purposes, then Purchaser shal I have the right to terminate this Agreement prior to the expiration of the Inspection Period. If Purchaser fails to give a notice of approval of its review of the Property ("Approval Notice") to Page 6 of 18 Packet Pg. 128 8.6.c Seller within the Inspection Period, Purchaser shall be deemed to have elected to terminate this Agreement and the Earnest Money shall be returned to Purchaser. If Purchaser does deliver to Seller the Approval Notice prior to the expiration of the Inspection Period, the Earnest Money shall be non-refundable and applicable towards the Purchase Price, except as otherwise expressly provided herein and this Agreement shall continue in full force and effect. 3.6 Seller Disclosure Statement. The Property constitutes "improved residential property" as defined in RCW 64.06.005. Pursuant to RCW 64.06.020, Seller shall provide to Purchaser the seller disclosure statement required pursuant thereto, a sample form of which is attached hereto as Exhibit B (the "Disclosure Statement"). The Parties hereto acknowledge and agree that the Disclosure Statement shall be considered part of this Agreement. 3.7 Purchaser's Council Approval Contingency. Purchaser's performance under this Agreement is contingent on approval by resolution of the purchase of the Property by the Edmonds City Council ("Council Approval Contingency"). The Council Approval Contingency will be satisfied only if the Edmonds City Council (the "Council") adopts a resolution approving the purchase of the Property pursuant to the terms of this Agreement ("Resolution") no later than seventy-five (75) days after the Effective Date ("Council Approval Period"), a) If the Council does not adopt this Resolution within the Council Approval Period, this Agreement and all of the City's obligations hereunder shall be rendered null and void and the Earnest Money shall be returned to Purchaser. b) If the Council does adopt this Resolution prior to the expiration of the Council Approval Period, the Earnest Money shall be non-refundable and applicable towards the Purchase Price, except as otherwise expressly provided herein and this Agreement shall continue in full force and effect. ARTICLE IV CLOSING 4.1 Time and Place. a) The consummation of the transactions contemplated hereunder ("Closing") shall occur on a date mutually agreed upon by Seller and Purchaser, but not later than the date that is thirty (30) days after the date on which Purchaser delivers the Approval Notice pursuant to Section 3.5 and the Council Approval has been issued pursuant to Section 3_7 (the "Closing Date"). 4.2 Seller's Obligations at Closing. On or before the Closing Date, Seller shall: a) Deliver to Escrow Agent a duly executed Statutory Warranty Deed (the "Deed") in recordable form, conveying the Real Property to Purchaser, subject only to the Permitted Exceptions; Page 7 of 18 Packet Pg. 129 8.6.c b) Deliver to Escrow Agent such evidence as the Title Company may reasonably require as to the authority of the person or persons executing documents on behalf of Seller; c) Delivery to Escrow Agent an affidavit duly executed by Seller stating that Seller is not a "foreign person" as defined in the Federal Foreign Investment in Real Property Tax; d) Immediately after completion of the Closing, deliver to Purchaser possession and occupancy of the Property, subject only to the Pennitted Exceptions; and e) Deliver to Purchaser and Escrow Agent such additional documents as shall be reasonably required to consummate the transaction contemplated by this Agreement, including a standard Title Company form of owner's affidavit, but Seller makes no representation that the Title Company will be able to issue extended coverage to Purchaser and the Closing is not contingent on Purchaser being able to obtain extended coverage. 4.3 Purchaser's Obligations at Closing. On or before the Closing Date, Purchaser shall: a) Pay to Escrow Agent the full amount of the Purchase Price as increased or decreased by prorations and adjustments as herein provided, less the Earnest Money, and less interest accrued thereon, by wire transfer of immediately available funds; b) Deliver to Escrow Agent and Seller such evidence as the Title Company may reasonably require as to the authority of the person or persons executing documents on behalf of Purchaser; and c) Deliver to Escrow Agent and Seller such additional documents as shall be reasonably required to consummate the transaction contemplated by this Agreement. 4.4 Credits and Prorations. Real estate property taxes shall be apportioned with respect to the Property as of 12:01 a.m., on the Closing Date, as if Purchaser were vested with title to the Property during the entire day upon which Closing occurs. Any taxes paid at or prior to Closing shall be prorated based upon the amounts actually paid. If taxes and assessments for the current year have not been paid before Closing, Seller shall be charged at Closing an amount equal to that portion of such taxes and assessments which relates to the period before Closing and Purchaser shall pay the taxes and assessments prior to their becoming delinquent. To the extent that the actual taxes and assessments for the current year differ from the amount apportioned at Closing, the parties shall make all necessary adjustments by appropriate payments between themselves within thirty (30) days following Closing when such final amounts are known. 4.5 Closing Costs. a) Seller shall pay: (i) the fees of any counsel representing Seller in connection with this transaction; (ii) one-half ('/z) of any escrow fee which may be charged by the Escrow Agent or Title Company; (iii) the standard coverage portions of the Title Page 8 of 18 Packet Pg. 130 8.6.c Policy to be issued to Purchaser by the Title Company at Closing; and (iv) any real estate commissions owed by Seller pursuant to Section 8.1 below. b) Purchaser shall pay: (1) the fees of any counsel representing Purchaser in connection with this transaction; (h) the extended coverage portion of the Title Policy to be issued to Purchaser by the Title Company at Closing as well as any additional endorsements issued by the Title Company; (ill) one-half (%z) of any escrow fees charged by the Escrow Agent or Title Company; and (iv) the cost of any recording fees for recording the Deed. 0 All other costs and expenses incident to this action and the Closing shall be apportioned by the parties equally in accordance with local custom. ARTICLE V REPRESENTATIONS, WARRANTIES, COVENANTS AND INDEMNITIES 5.1 Representations and Warranties of Seller. Seller hereby makes the following representations and warranties to Purchaser as of the Effective Date and at Closing, except as otherwise disclosed to Purchaser in the Property Documents or discovered by Purchaser in connection with its inspections during the Inspection Period: a) Authority and Ownership. Seller has the full right and authority to enter into this Agreement, to transfer all of the Property to Purchaser, and to consummate, or cause to be consummated, the transactions contemplated herein. The person or persons signing this Agreement on behalf of Seller arc authorized to do so. b) Pending Actions. To Seller's actual knowledge, there are no actions, suits, arbitrations, unsatisfied orders or judgments, or governmental investigations pending or threatened in writing against the Property, or the transaction contemplated by this Agreement, except as disclosed in writing to Purchaser. c) Leases. There are no parties other than Seller in possession of any portion of the Property or improvements thereon as lessees, licensees, tenants, claimants to any right of possession or ownership or trespassers. d) Property Documents. The documents to be delivered to Purchaser under this Agreement, including the Property Documents, are complete and correct copies of the same. Seller has no actual knowledge of any other documents, correspondence, or other materials that could have a material impact on the Property except for the Property Documents. e) Outstanding Agreements. There are no outstanding agreements of sale, options or any other rights of third parties to acquire or use the Property or to any interest therein, except for the Permitted Exceptions. There are no contracts applicable to the Property that will survive Closing. f) Hazardous Materials. To Seller's actual knowledge, there are no, and have been no, releases of Hazardous Substances on or about the Property. To Seller's actual Page 9 of 18 Packet Pg. 131 8.6.c knowledge, there are no pending proceedings or inquiries by any governmental body with respect to the Property. For purposes of this Agreement, "Hazardous Substances" shall refer to the definition provided under the Model Toxics Control Act, Chapter 70.105D RCW and Chapter 173-340 WAC, as amended or revised after the Effective Date. g) Mechanic's Liens. There are no contractors, subcontractors, materials suppliers, or any other third parties that are unpaid, that have provided Seller with notice of a claim of lien, or that otherwise have any other rights to impose, enforce, file, record, or foreclose a lien against the Real Property pursuant to RCW 60.04 or otherwise. 5.2 Representations and Warranties of Purchaser. Purchaser hereby represents and warrants to Seller that Purchaser has the full right, power and authority to purchase the Property as provided in this Agreement, subject to Section 3.7 above, and to carry out Purchaser's obligations hereunder, and all requisite actions necessary to authorize Purchaser to enter into this Agreement and to carry out its obligations hereunder have been, or by Closing will have been taken, and Purchaser has the financial capability to consummate the Closing. The person signing this Agreement on behalf of Purchaser is authorized to do so, subject to Section 3.7 above. 5.3 Indemnification by Seller. Seller agrees to indemnify, defend and hold Purchaser, its successors and assigns, members, managers, shareholders, officers, directors and/or employees of each of them, harmless for, from and against any and all claims, demands, liabilities, costs, expenses, damages and losses, cause or causes of action and suit or suits of any nature whatsoever, including, without limitation, attorneys' fees, arising from any misrepresentation or breach of any warranty or covenant by Seller in this Agreement. 5.4 Survival. The provisions of this Section 5 shall survive Closing and the delivery of the Deed for twelve (12) months. ARTICLE VI CONDEMNATION 6.1 Purchaser's Elections. In the event condemnation proceedings are commenced against all of the Property or any material portion thereof (and for this purpose, "material" is defined as a proposed condemnation which would reasonably be expected to be valued at more than Fifty Thousand and No/100 Dollars ($50,000.00)) or would have a material adverse impact on Purchaser's intended development or use of the Property as communicated by Purchaser or Purchaser's Broker (as defined below) to Seller on or before the Effective Date hereof, Purchaser may elect, on notice to Seller within fifteen (15) days after receipt of notice of the commencement of such proceedings either: (i) to terminate this Agreement in which case the Earnest Money shall be returned to Purchaser by the Escrow Agent, and neither party hereto shall have any further rights, obligations or liabilities hereunder except to the extent that any right, obligation or liability set forth herein expressly survives termination of Agreement, or (ii) to proceed to Closing in which case Seller shall at Closing assign to Purchaser all of Seller's right, title and interest to any claims and proceeds Seller may have with respect to any condemnation awards relating thereto, less any costs and Page 10 of 18 Packet Eg.132 8.6.c expenses reasonably incurred by Seller from the date of the commencement of such condemnation through the date of Closing relating to such condemnation. If Purchaser does not make such an election within fifteen (15) days after the commencement of condemnation proceedings, Purchaser shall be deemed to have elected to proceed under clause (ii) above. ARTICLE VII DEFAULT 7.1 Liquidated Damages. IF THE CLOSING IS NOT CONSUMMATED DUE TO ANY DEFAULT BY PURCHASER HEREUNDER, AND PURCHASER FAILS TO CURE SUCH DEFAULT WITHIN FIVE (5) BUSINESS DAYS AFTER PURCHASER'S RECEIPT OF WRITTEN NOTICE FROM SELLER SPECIFYING SUCH BREACH (PROVIDED, HOWEVER, THAT THE FOREGOING NOTICE AND CURE RIGHTS SHALL NOT APPLY TO PURCHASER'S FAILURE TO CLOSE ON THE CLOSING DATE), THEN SELLER, AS ITS SOLE REMEDY, SHALL RETAIN THE EARNEST MONEY AND EXTENSION OPTION FEES (IF ANY) AS LIQUIDATED DAMAGES, WHICH RETENTION SHALL OPERATE TO TERMINATE THIS AGREEMENT AND RELEASE PURCHASER FROM ANY AND ALL LIABILITY HEREUNDER, EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS AGREEMENT. THE PARTIES HAVE AGREED THAT SELLER'S ACTUAL DAMAGES, IN THE EVENT OF A FAILURE TO CONSUMMATE THIS SALE DUE TO PURCHASER'S DEFAULT, WOULD BE EXTREMELY DIFFICULT OR IMPRACTICABLE TO DETERMINE. AFTER NEGOTIATION, THE PARTIES HAVE AGREED THAT, CONSIDERING ALL THE CIRCUMSTANCES EXISTING ON THE DATE OF THIS AGREEMENT, THE AMOUNT OF THE EARNEST MONEY AND EXTENSION OPTION FEES IS A REASONABLE ESTIMATE OF THE DAMAGES THAT SELLER WOULD INCUR IN SUCH EVENT. EACH PARTY SPECIFICALLY CONFIRMS THE ACCURACY OF THE STATEMENTS MADE ABOVE AND THE FACT THAT EACH PARTY WAS REPRESENTED BY COUNSEL WHO EXPLAINED, AT THE TIME THIS AGREEMENT WAS MADE, THE CONSEQUENCES OF THIS LIQUIDATED DAMAGES PROVISION. THE FOREGOING IS NOT INTENDED TO LIMIT PURCHASER'S SURVIVING OBLIGATIONS, INCLUDING BUT NOT LIMITED TO ITS INDEMNIFICATION OBLIGATIONS, UNDER THIS AGREEMENT. 7.2 Seller Default. In the event of Seller Default, Purchaser shall provide Seller with written notice of such default and Seller shall have five (5) business days after Seller's receipt from Purchaser of such written notice to cure such default, or if such default cannot be cured in such period, to commence the cure during such period and thereafter diligently complete such cure. If after such notice, the Closing fails to occur due to such Seller Default, Purchaser may elect to either: (i) tenninate this Agreement and receive the return of the Earnest Money and any Extension Option Fees paid to Seller; or (ii) commence an action against Seller for specific performance of its obligations under this Agreement. Any such action for specific performance must be commenced within sixty (60) days after the then scheduled Closing Date. In no event shall Seller be liable to Purchaser for any lost profits or other consequential or special damages. If Purchaser elects to terminate this Agreement: (a) Page 11 of 18 Packet Pg. 133 8.6.c this Agreement shall not be terminated automatically, but only upon delivery to Escrow Agent and Seller of written notice of termination from Purchaser; and (b) Escrow Agent shall return all sums (including the Earnest Money and all interest earned thereon while held in escrow) deposited by Purchaser. As used in this Agreement, a "Seller Default" shall mean: (i) the failure by the Seller to deliver the Deed; (ii) the failure by the Seller to discharge, satisfy, release or terminate the matters of record Seller is required to remove from title as set forth herein above; (iii) any material breach of representation, warranty or covenant of Seller hereunder; or (iv) the failure by the Seller to perform any of Seller's other obligations under this Agreement. ARTICLE VIll BROKERS 8.1 Brokers. Purchaser represents to Seller that Purchaser has not engaged a Purchaser's Broker in connection with this transaction, and that if Purchaser does engage a Purchaser's Broker, Purchaser is obligated to pay a real estate brokerage commission to Purchaser's Broker pursuant to a separate agreement. Seller represents to Purchaser that Seller has not engaged a Seller's Broker in connection with this transaction, and that if Seller does engage a Seller's Broker, Seller is obligated to pay a real estate brokerage commission to Seller's Broker pursuant to a separate agreement. Each party shall indemnify, defend and hold the other harmless with respect to claims for real estate brokerage commissions or finder's fee for which such party is allegedly obligated. Without limiting the generality of the foregoing, Purchaser shall indemnify, defend and hold Seller harmless with respect to any claims by Purchaser's Broker for real estate brokerage commissions or finder's fees, and Seller shall indemnify, defend and hold Purchaser harmless with respect to any claims by Seller's Broker for real estate brokerage commissions or tinder's fees. The provisions of this Section 8_1 shall survive Closing. ARTICLE IX As -Is PURCHASE AND SALE 9.1 At or before the end of the Inspection Period, Purchaser will have approved the physical and environmental characteristics and condition of the Property, as well as the economic characteristics of the Property. Purchaser hereby waives any and all defects in the physical, environmental and economic characteristics and condition of the Property which would be disclosed by such inspection. Purchaser further acknowledges that neither Seller nor any other person or entity acting on behalf of Seller, except as otherwise expressly provided in Section 5_1, have made any representations, warranties or agreements (express or implied) by or on behalf of Seller as to any matters concerning the Property, the economic results to be obtained or predicted, or the present use thereof or the suitability for Purchaser's intended use of the Property, including, without limitation, the following: the size or acreage of the Property; the suitability of the topography; the availability of water rights or utilities; the present and future zoning, subdivision and any and all other land use matters; the condition of the soil, subsoil, or groundwater; the purpose(s) to which the Property is suited; drainage; flooding; Page 12 of 18 Packet Pg. 134 8.6.c access to public roads; or proposed routes of roads or extensions thereof. Purchaser acknowledges and agrees that the Property is to be purchased, conveyed and accepted by Purchaser in its present condition, "AS -IS" and that no patent or latent defect in the physical or environmental condition of the Property whether or not known or discovered, shall affect the rights of either party hereto. Any documents furnished to Purchaser by Seller relating to the Property including, without limitation, service agreements, management contracts, maps, surveys, reports and other information shall be deemed furnished as a courtesy to Purchaser but without warranty from Seller. All work done in connection with preparing the Property for the uses intended by Purchaser including any and all fees, studies, reports, approvals, plans, surveys, permits, and any expenses whatsoever necessary or desirable in connection with Purchaser's acquiring, developing, using and/or operating the Property shall be obtained and paid for by, and shall be the sole responsibility of, Purchaser. Purchaser has investigated and has knowledge of operative or proposed governmental laws and regulations including land use laws and regulations to which the Property may be subject and shall acquire the Property upon the basis of its review and determination of the applicability and effect of such laws and regulations. Purchaser has neither received nor relied upon any representations concerning such laws and regulations from Seller. Except for claims of fraud or willful misrepresentation on the part of Seller, and except for those representations and warranties expressly set forth herein, Purchaser, on behalf of itself and itsemployees, agents, successors and permitted assigns, attorneys and other representatives, and each of them, hereby releases Seller from and against any and all claims, demands, causes of action, obligations, damages and liabilities of any nature whatsoever, whether alleged under any statute, common law or otherwise, directly or indirectly, arising out of or related to the condition, operation or economic performance of the Property. ARTICLE X MISCELLANEOUS 10.1 Public Disclosure. Prior to Closing, any release to any third party, except for the Escrow Agent, the Title Company, the permitting jurisdiction and all relevant governmental agencies, or Seller's or Purchaser's attorneys, accountants, engineers and confidential advisors, of information with respect to the sale contemplated herein or any matters set forth in this Agreement, will be made only in the form approved by Purchaser and Seller and their respective counsel; provided, however, that Seller acknowledges that Purchaser is a public entity, that Purchaser will have already held public hearings concerning this transaction, and that Purchaser may be required to disclose or otherwise release information about this Agreement and this transaction pursuant to applicable public disclosure or other laws in the State of Washington. 10.2 Notices. Any notice pursuant to this Agreement shall be given in writing by: (i) personal delivery; (ii) nationally recognized overnight delivery service with proof of delivery; or (iii) legible facsimile transmission sent to the intended addressee at the address set forth below and receipt confirmed by telephone, or to such other address or to the attention of such other person as the addressee shall have designated by written notice sent in accordance herewith, and shall be deemed to have been given either at the time of delivery or, in the case of facsimile transmission, as of the date of the facsimile transmission (or, if such date is not a business day, then on the next business day) provided that an original of such facsimile is also sent to the Page 13 of 18 Packet Pg. 135 8.6.c intended addressee by means described in clauses (i) or (ii) above. In addition, notice may be given by email at the email address set forth hereinbelow for the party to whom notice is given, and such notice shall be deemed given and served upon transmission so long as such notice is also given by no later than the following business day via a method provided for in (1) through (iii) above. Unless changed in accordance with the preceding sentence, the addresses for notice given pursuant to this Agreement shall be: If to Purchaser: Robert English, City Engineer City Hall 121 Fifth Avenue N Edmonds, WA 98020 Robert. English(&cdmondswa.gov (425)771-0220 With a copy to: Sharon Cates, City Attorney's Office Sharon cr�liehthouselawgroup.com If to Seller: Jnati Investment, LLC 18354 Yd Avenue NE Shoreline, WA 98155 punya.tip@gmail.com (425)260-4464 With a copy to: Jarnpen Teeranooti Moitec@hotmail.com 10.3 Binding Effect. This Agreement shall not be binding in any way upon Seller and Purchaser unless and until Seller and Purchaser shall execute and deliver this Agreement. The binding effect upon Purchaser is subject to Section 3.7 above. 10.4 Modifications. This Agreement cannot be changed orally, and no executory agreement shall be effective to waive, change, modify or discharge it in whole or in part unless such executory agreement is in writing and is signed by the parties against whom enforcement of any waiver, change, modification or discharge is sought. 10.5 Business Days. References to "business days" herein shall mean any day except Saturday, Sunday or day on which commercial banks located in Seattle, Washington, are authorized or required by law to be closed for business. If the Closing Date or the day for performance of any act required under this Agreement falls on a day which is not a business day, then the Closing Date or the day for such performance, as the case may be, shall be the next following regular business day. The final day of any such period shall be deemed to end at 5:00 p.m. Pacific time unless otherwise specifically stated. Page 14 of 18 Packet Pg. 136 8.6.c 10.6 Successors and Assigns. The terms and provisions of this Agreement are to apply to and bind the permitted successors and assigns of the parties hereto. 10.7 Entire Agreement. This Agreement, including the exhibits and documents to be delivered at Closing, contains the entire agreement between the parties pertaining to the subject matter hereof and fully supersedes all prior written or oral agreements and understandings between the parties pertaining to such subject matter. 10.8 Further Assurances. Each party agrees that it will, without further consideration, execute and deliver such other documents and take such other action, whether prior or subsequent to Closing, as may be reasonably requested by the other party to consummate more effectively the purposes or subject matter of this Agreement. Without limiting the generality of the foregoing, Purchaser shall, if requested by Seller, execute acknowledgments of receipt with respect to any materials delivered by Seller to Purchaser with respect to the Property. The provisions of this Section 10.8 shall survive the Closing. 10.9 Counterparts. This Agreement may be executed in counterparts and all such executed counterparts shall constitute the same agreement. It shall be necessary to account for only one such counterpart in proving this Agreement. Fax copies of signatures shall be treated for all purposes as original signatures. 10.10 Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall nonetheless remain in full force and effect. 10.11 Applicable Law. This Agreement is performable in the state in which the Property is located and shall in all respects be governed by and construed in accordance with the substantive federal laws of the United States and the laws of the State of Washington. Seller and Purchaser hereby irrevocably submit to the jurisdiction of any state or federal court sitting in the state in which the Property is located in any action or proceeding arising out of or relating to this Agreement and hereby irrevocably agree that all claims in respect of such action or proceeding shall be heard and determined in a state or federal court sitting in the state in which the Property is located. Purchaser and Seller agree that the provisions of this Section 10.11 shall survive Closing. 10.12 No Third Party Beneficiary. The provisions of tivs Agreement and of the documents to be executed and delivered at Closing are and will be for the benefit of Seller and Purchaser only and are not for the benefit of any third party, and accordingly, no third party shall have the right to enforce the provisions of this Agreement or the documents to be executed and delivered at Closing. 10.13 Survival. The terms of this Agreement shall survive the Closing, or any termination of this Agreement prior thereto, and shall not be merged into the execution and delivery of the Deed; provided, however, that the representations and warranties of Seller and Purchaser in Article 5 shall survive the Closing for a period of twelve (12) months. Page 15 of 18 Packet Pg. 137 8.6.c 10.14 Attorneys' Fees. In the event any dispute between Purchaser and Seller should result in litigation, arbitration or mediation, the substantially prevailing party shall be reimbursed for all reasonable costs incurred in connection with such action, including, without limitation, reasonable attorneys' fees. 10.15 Time is of the Essence. Time is of the essence in this Agreement and each of its provisions. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the I M day of JU Ly 2024, PURCHASER: City of Edmonds, a municipal corporation of the State of Washington Mike Rosen, M or ATTEST/AUTHENTICATE: Sc assey, City Cl APPRO) ED AS TO FORM: Office of the City Attorney SELLER: Jnati Investment, LLC Punya Tfp,Yasothi, Managing Member M Page 16 of 18 Packet Pg. 138 8.6.c STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH ) On this cl'11l day of TV 2024, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Mike Rosen, to me known to be the Mayor of the City of Edmonds, the Washington municipal corporation that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute the said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for said state, residing at G-2)m urv�S My commission expires: vas Print Name: STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH ) 1 On this f ` day of 2024. before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Punya Tipyasothi, to me known to be the Managing Member of Jnati Investment, LLC, the Washington limited liability company that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said company for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute the said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for said state, residing at My commission expires: a -o`' Print Name: 14( h Q 01 15cc MICHAEL LEWIS BECK Notary Public State of Washington Commission # 23019999 My Comm. Expires May 4, 2027 Page 17 of 18 Packet Pg. 139 8.6.c EXHIBIT LIST EXHIBIT A — Legal Description EXHIBIT B — Sample Disclosure Statement Page IS of] 8 Packet Pg. 140 8.6.c EXHIBIT A Legal Description For APN/Parcel ID(s): 004888-007-027-00 LOT 27, BLOCK 7, LAKE BALLINGER LAND CO'S PLAT SUBDIVISION NO. 1, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 9 OF PLATS, PAGES 57 AND 58, RECORDS OF SNOHOMISH COUNTY, WASHINGTON-, EXCEPT PORTION DEEDED TO SNOHOMISH COUNTY FOR ROAD RECORDED UNDER RECORDING NO. 583296. TOGETHER WITH SHORELANDS OF SECOND CLASS ABUTTING AND ADJACENT TO SAID PREMISES. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. SITUATE IN THE COUNTY OF SNOHOMISH, STATE OF WASHINGTON. Packet Pg. 141 8.6.c Form 17 SELLER DISCLOSURE STATEMENT r,Copyright 2021 Seller Disclosure Statement IMPROVED PROPERTY Northwest Multiple Listing Service Rev. 8121 ALL RIGHTS RESERVED Page 1 of 6 I SELLER: rick t ' 0V1 LL Seller se+ie: 1 To be used in transfers of improved residential real property, including residential dwellings up to four units, new construction, 2 dwellings in a residential common interest community not subject to a public offering statement, condominiums not subject to a public 3 offering statement. certain timeshares, and manufactured and mobile homes See RCW Chapter 64 06 for further information 4 INSTRUCTIONS TO THE SELLER 5 Please complete the following form Do not leave any spaces blank If the question clearly does not apply to the property check 6 "NA." If the answer is 'yes" to any asterisked (') item(s), please explain on attached sheets. Please refer to the line number(S) of 7 the question(s) when you provide your explanation(s). For your protection you must date and initial each page of this disclosure 8 statement and each attachment Delivery of the disclosure statement must occur not later than five (5) business days, unless 9 otherwise agreed, after mutual acceptance of a written purchase and sale agreement between Buyer and Seller 10 NOTICE TO THE BUYER 11 THE FOLLOWING DISCLOSURES ARE MADE BY THE SELLER ABOUT THE CONDITION OF THE PRO �f{�'ERTY LOCATED AT 12 1 3 « Lckk-e tea u f "o01 e V �tin61 CITY E�1 mcp 1� , 13 STATE 71P . �"L -� COUNTY .S �,\C 4 W j j ("THE PROPERTY") OR AS 14 LEGALLY DESCRIBED ON THE ATTACHED EXHIBIT A. 15 SELLER MAKES THE FOLLOWING DISCLOSURES OF EXISTING MATERIAL FACTS OR MATERIAL DEFECTS TO BUYER BASED 16 ON SELLER'S ACTUAL KNOWLEDGE OF THE PROPERTY AT THE TIME SELLER COMPLETES THIS DISCLOSURE 17 STATEMENT UNLESS YOU AND SELLER OTHERWISE AGREE IN WRITING. YOU HAVE THREE (3) BUSINESS DAYS FROM 18 THE DAY SELLER OR SELLER'S AGENT DELIVERS THIS DISCLOSURE STATEMENT TO YOU TO RESCIND THE AGREEMENT 19 BY DELIVERING A SEPARATELY SIGNED WRITTEN STATEMENT OF RESCISSION TO SELLER OR SELLER'S AGENT IF THE 20 SELLER DOES NOT GIVE YOU A COMPLETED DISCLOSURE STATEMENT, THEN YOU MAY WAIVE THE RIGHT TO RESCIND 21 PRIOR TO OR AFTER THE TIME YOU ENTER INTO A PURCHASE AND SALE AGREEMENT 22 THE FOLLOWING ARE DISCLOSURES MADE BY SELLER AND ARE NOT THE REPRESENTATIONS OF ANY REAL ESTATE 23 LICENSEE OR OTHER PARTY THIS INFORMATION IS FOR DISCLOSURE ONLY AND IS NOT INTENDED TO BE A PART OF 24 ANY WRITTEN AGREEMENT BETWEEN BUYER AND SELLER 25 FOR A MORE COMPREHENSIVE EXAMINATION OF THE SPECIFIC CONDITION OF THIS PROPERTY YOU ARE ADVISED 26 TO OBTAIN AND PAY FOR THE SERVICES OF QUALIFIED EXPERTS TO INSPECT THE PROPERTY, WHICH MAY INCLUDE 27 WITHOUT LIMITATION, ARCHITECTS, ENGINEERS, LAND SURVEYORS. PLUMBERS, ELECTRICIANS, ROOFERS, 28 BUILDING INSPECTORS, ON -SITE WASTEWATER TREATMENT INSPECTORS, OR STRUCTURAL PEST INSPECTORS 29 THE PROSPECTIVE BUYER AND SELLER MAY WISH TO OBTAIN PROFESSIONAL ADVICE OR INSPECTIONS OF THE 30 PROPERTY OR TO PROVIDE APPROPRIATE PROVISIONS IN A CONTRACT BETWEEN THEM WITH RESPECT TO ANY 31 ADVICE, INSPECTION, DEFECTS OR WARRANTIES 32 Seller J is 1>1(is not occupying the Property. 33 I. SELLER'S DISCLOSURES: 34 'If you answer 'Yes to a question with an asterisk ('), please explain your answer and attach documents, if available and not 35 otherwise publicly recorded If necessary, use an attached sheet 36 YES NO DON'T NIA 37 1. TITLE KNOW 38 A Do you have legal authority to sell the property If no, please explain ......................... .............,>( J U J 39 'B Is title to the property subject to any of the following? 40 (1) First right of refusal ........... _.......... ............. _ .... ... ❑� ❑ J 41 (2) Option _ .............................................. ....................... ................. .............................. _❑ >,it U U 42 (3) Lease or rental agreement.....................................................................................................❑ Ak ❑ ❑ 43 ............................................... (4) Life estate? . . - _......................._...... ..... I ............... ........ ❑ K ❑ ❑ 44 'C. Are there any encroachments, boundary agreements, or boundary disputes? ❑ ❑ -X U 45 'D. Is there a private road or easement agreement for access to the property? .. _ ❑ ❑ L] 46 E Are there any rights -of -way, easements, or access limitations that may affect the Buyer's use of 47 the property? ... _... _........ _ ................ .............. I I I U ❑ U 48 'F. Are there any written agreements for joint maintenance of an easement or right-of-way? ..... ........ J ❑ J 49 'G. Is there any study, survey project, or notice that would adversely affect the properly? ............... ... ❑ ❑ X Ll 50 'H Are there any pending or existing assessments against the property? .. ..... ..... .......................... ..❑ ❑ J 51 'I. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the 52 property that would affect future construction or remodeling? ❑ J J 53 SELLER'S INITIALS Date ' SELLER'S INITIALS Date Packet Pg. 142 8.6.c Form 17 SELLER DISCLOSURE STATEMENT ©copyrighl2021 Seller Disclosure Statement IMPROVED PROPERTY Northwest Multiple Listing Service Rev 8121 ALL RIGHTS RESERVED Page 2 of 6 (Continued) YES NO DON'T NIA 54 KNOW 55 'J Is there a boundary survey for the property? _ _ .... _ . ...... .... ......... 'K Are there any covenants, conditions, or restrictions recorded against the property> .. ... _.... .... U ❑ ,-< J 57 NOTICE TO BUYER: Covenants or deed restrictions based on race, creed, sexual onentatlon. 58 or other protected class were voided by RCW 49 60.224 and are unenforceable Washington 59 law allows for the illegal language to be struck by bringing an action to superior court or by the 60 free recording of a restrictive covenant modification document Many county auditor websites 61 provide a short form with instructions on lh,s process. 62 2. WATER 63 A Household Water 64 (1) The source of water for the property is J Private or publicly owned water system 65 J Private well serving only the subject property '❑ Other water system 66 'If shared, are there any written agreements? ........... '(2) Is there an easement (recorded or unrecorded) for access to and/or maintenance of the 68 water source? _ ............................ ..._..-..-..._.. ❑ ❑ J 69 '(3) Are there any problems or repairs needed? ................................................. ....... ............ .0 ❑ )t4 La 70 (4) During your ownership, has the source provided an adequate year-round supply of potable water? ❑ ❑ ,� ❑ 71 If no, please explain 72 '(5) Are there any water treatment systems for the property? .................................... .................... U ❑ U 73 If yes, are they U Leased J Owned 74 '(6) Are there any water rights for the property associated with its domestic water supply, such 75 as a water right permit. certificate, or claim? .._... .... ..... .... - __._....... .... ......................... ❑ ❑ U 76 (a) If yes, has the water nght permit, certificate, or claim been assigned, transferred, or changed? Cl ❑ J f 77 '(b) If yes, has all or any portion of the water nght not been used for five or more successive years? ❑ ❑ J -d- 78 '(7) Are there any defects in the operation of the water system (e.g pipes, tank, pump, etc.)? ......❑ ❑ ❑ 79 B Irrigation Water 80 (1) Are there any irrigation water rights for the property, such as a water right permit, 81 certificate. or claim? ......_.............................................................................. ................. ❑ U .L'l� ❑ 82 '(a) If yes, has all or any portion of the water right not been used for five or more 83 successive years? ...... _.... _ _ . ... '(b) If so, is the certificate available? (If yes, please attach a copy.) __- -..-..-..-__-.- __ ❑ ❑ ❑ �14, 85 '(c) If so, has the water right permit. certificate, or claim been assigned, transferred, or changed? J U L) A 86 '(2) Does the property receive irrigation water from a ditch company, irrigation district, or other entity?.. J U .� U 87 If so, please identify the entity that supplies water to the property. 88 89 C. Outdoor Sprinkler System 90 (1) Is there an outdoor sprinkler system for the property? ................ ... ...... ........................... -. .❑ 2t; ❑ ❑ 91 '(2) If yes, are there any defects in the system? ....... ............. .................... I ... ........ .. 1.... U LJ ❑ �q 92 '(3) If yes, is the sprinkler system connected to irrigation water?......................................................... ❑ ❑ ❑ Bk 93 3. SEWER/ON-SITE SEWAGE SYSTEM 94 A The property is served by 95 , Public sewer system J On -site sewage system (including pipes, tanks, drainfie)ds. and all other component parts) 96 ❑ Other disposal system 57 Please describe 98 B. If public sewer system service is available to the property, is the house connected to 99 the sewer mama .._. __ . .._ ... _. ....... __ ..... _ ❑ ❑ ❑ too If no, please explain. 101 � SELLER'S INITIALS Date SELLER'S INITIALS Date Packet Pg. 143 8.6.c Form 17 SELLER DISCLOSURE STATEMENT CCopyright2021 Seller Disclosure Statement IMPROVED PROPERTY Northwest Multiple Listing Service Rev 8/21 ALL RIGHTS RESERVED Page 3 of 6 (Conf,nued) YES NO DON'T WA 102 'C Is the property subject to any sewage system fees or charges in addition to those covered KNOW 103 in your regularly billed sewer or on -site sewage system maintenance service? J J ,7t�, ❑ 104 D If the property is connected to an on -site sewage system 105 '(1) Was a permit Issued for its construction, and was it approved by the local health 106 department or district following its construction? ❑ ❑ ❑ 107 (2) When was it last pumped? 108 '(3) Are there any defects in the operation of the on -site sewage system? _ _ ;J ❑ U � 109 (4) When was It last inspected? U3 ` 110 By whom. 111 (5) For how many bedrooms was the on -site sewage system approved? bedrooms U $ 112 E Are all plumbing fixtures, including laundry drain, connected to the sewer/on-site 113 sewage system? .......... ............. ... ...... U U LI 114 If no, please explain 115 'F Have there been any changes or repairs to the on -site sewage system? ...... ........ ....... . ❑ ❑ ❑ 116 G Is the on -site sewage system, including the drainfield, located entirely within the 117 boundaries of the property? _ _ _ ..... ... ................. If no, please explain: 119 'H Does the on -site sewage system require monitoring and maintenance services more frequently 120 than once a yea( _ J J J 121 NOTICE IF THIS RESIDENTIAL REAL PROPERTY DISCLOSURE IS BEING COMPLETED FOR NEW CONSTRUCTION 122 WHICH HAS NEVER BEEN OCCUPIED, SELLER IS NOT REQUIRED TO COMPLETE THE QUESTIONS LISTED IN ITEM 4 123 (STRUCTURAL) OR ITEM 5 (SYSTEMS AND FIXTURES) 124 4. STRUCTURAL 125 'A Has the roof leaked within the last 5 years? _ . ............._........... I., ...... ............_ _ ❑ ❑ ❑ )11' 126 'B Has the basement flooded or leaked? ................ ........0 ❑ ❑ ,Q- 127 *C. Have there been any conversions, additions or remodeling? ............. .0 U U 7 128 •(1) If yes, were all budding permits obtained? ...... ........ ............ I ........ _.......... _.. ............... .... ..❑ ❑ ❑ 1�_ 129 '(2) If yes, were all final inspections obtained?...................................................... ... I.. ...... ...... .❑ ❑ ❑ 130 D. Do you know the age of the house?............................................................................. ................0 U U 131 If yes, year of original construction 132 'E Has there been any settling, slippage, or sliding of the property or its improvements? ....... . .❑ ❑ U 133 'F. Are there any defects with the following (If yes, please check applicable items and explain) J ❑ Li 134 ❑ Foundations U Decks U Exterior Walls 135 ❑ Chimneys ❑ Interior Walls ❑ Fire Alarms 136 O Doors ❑ Windows ❑ Patio 137 ❑ Ceilings ❑ Slab Floors ❑ Driveways 138 ❑ Pools ❑ Hot Tub ❑ Sauna 139 ❑ Sidewalks ❑ Outbuildings ❑ Fireplaces 140 Garage Floors ❑ Walkways ❑ Siding 141 J Wood Stoves U Elevators ❑ Incline Elevators 142 ❑ Stairway Chair Lifts ❑ Wheelchair Lifts U Other 143 'G Was a structural pest or 'whole house inspection done? ......... __...................❑ O ❑ 4 144 If yes, when and by whom was the inspection completed? 145 146 H. During your ownership, has the property had any wood destroying organism or pest infestation? .......... ❑ U ❑ 147 1 Is the attic Insulated? ..... ........._.................................. ...- ❑ Ll ❑ /4 148 J Is the basement insulated?............................................................................................... •........❑ ❑ ❑ 149 SELLER'S INITIALS Date SELLER'S INITIALS Date Packet Pg. 144 8.6.c Form17 SELLER DISCLOSURE STATEMENT E@Copyright2021 Seller Disclosure Statement IMPROVED PROPERTY Northwest Multiple Listing Service Rev- 8r21 ALL RIGHTS RESERVED Page 4 of 6 (Continued) YES NO DON'T WA 5. SYSTEMS AND FIXTURES KNOW 'A If any of the following systems or fixtures are included with the transfer, are there any defects? If yes, please explain: Electrical system, including wiring, switches, outlets, and service ... ............. ....... ....... ........0 Plumbing system, including pipes, faucets, fixtures, and toilets .................... . ....... .... ........ U Hot water tank .. _ _..... .. _ _........ . Garbagedisposal ................................. . . _ _ ....................................................... ..... ❑ Appliances....................... .......... .............................. ......... .................................................. .... Lai Sumppump ............ ........... ... .. . ... .......................... ............................... ........... ...❑ Heating and cooling systems _ .............. _ ..................... I ...... ........... U Security system- ❑ Owned U Leased. ........... .. . . ...... ............. .................... .....❑ Other_ 'B. If any of the following fixtures or property is included with the transfer, are they leased? (If yes, please attach copy of lease.) Security System. U Tanks (type): ❑ Satellite dish. ❑ Other. L] 'C. Are any of the following kinds of wood burning appliances present at the property? (1) Woodstove? .......... ...... ❑ (2) Fireplace insert? ..... ................. ............ (3) Pellet stove? .-..- ......... .... .. ..❑ (4) Fireplace? ............. ............ .._ ......... ._.-. ......................_.._ - -........................................ ❑ If yes, are all of the (1) woodstoves or (2) fireplace inserts certified by the U.S. Environmental Protection Agency as dean burning appliances to improve air quality and public health? .. ........ ❑ D. Is the property located within a city, county, or district or within a department of natural resources fire protection zone that provides fire protection services? .......... ............. .......... .. U E. Is the property equipped with carbon monoxide alarms? (Note: Pursuant to RCW 19.27 530, Seller must equip the residence with carbon monoxide alarms as required by the state building code.)...... . ❑ F. Is the property equipped with smoke detection devices? ..................... _..................................... D (Note: Pursuant to RCW 43.44.110, if the property is not equipped with at least one smoke detection device, at least one must be provided by the seller.) G. Does the property currently have internet service? ..... _............... _.. _.......... .......... . ❑ Provider. 6. HOMEOWNERS' ASSOCIATION/COMMON INTERESTS A. Is there a Homeowners' Association?.................................................................. _.................. U Name of Association and contact information for an officer, director, employee, or other authorized agent, if any. who may provide the association's financial statements, minutes, bylaws, fining policy, and other information that is not publicly available: B Are there regular periodic assessments? ..... _...... ❑ $ per 0 month ❑ year ❑ Other: 'C. Are there any pending special assessments? ...... ...................................................................... ...a 'D. Are there any shared "common areas" or any joint maintenance agreements (facilities such as walls, fences, landscaping, pools, tennis courts, walkways, or other areas co -owned in undivided interest with others)? ................................. _ _ __ _ _ .....................❑ 7. ENVIRONMENTAL 'A. Have there been any flooding, standing water. or drainage problems on the property that affect the property or access to the property? ........................................................................ ❑ 'B. Does any part of the property contain fill dirt, waste, or other fill material?....... ............................❑ 'C. Is there any material damage to the property from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides?............................................................................. .. U D. Are there any shorelines, wetlands, floodplains, or critical areas on the property? .......................... (� 'E. Are there any substances, materials, or products in or on the property that may be environmental concerns, such as asbestos, formaldehyde, radon gas, lead -based paint, fuel or chemical storage tanks, or contaminated soil or water? .... ...................... U 'F. Has the property been used for commercial or industrial purposes?........... J SELLER'S INITIALS Date SELLER'S INITIALS Date Y U ❑ ❑ ❑ Ll U ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ O ❑ ❑ ❑ ❑ ❑ X ❑ ❑ ❑ 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 X ❑ ❑ 183 )�,0 U U ❑ ❑ a ,V ❑ ❑ ❑ ❑ U J U t'', J ❑ U ❑ U �( U U U 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 Packet Pg. 145 8.6.c Form 17 SELLER DISCLOSURE STATEMENT @Copyright 2021 Seller Disclosure Statement IMPROVED PROPERTY Northwest Multiple Listing Service Rev. 8121 ALL RIGHTS RESERVED Page 5 of 6 (Conf,inued) YES NO DON'T N/A 208 209 'G Is there any soil or groundwater contamination? ...... .............. _..._-, .. _La LJ U 210 'H Are there transmission poles or other electrical utility equipment installed, maintained, or 211 buried on the property that do not provide utility service to the structures on the property?... ......0 U L ❑ 212 '1 Has the property been used as a legal or Illegal dumping site? 'J Has the property been used as an illegal drug manufacturing site? ....... 'K Are there any radio towers in the area that cause Interference with cellular telephone reception?. .... U U U 215 8. LEAD BASED PAINT (Applicable if the house was built before 1978) -.. ..._ ❑ 216 A Presence of lead -based paint and/or lead -based paint hazards (check one below) 217 L.l Known lead -based paint and/or lead -based paint hazards are present in the housing 218 (explain) 219 J Seller has no knowledge of lead -based paint and/or lead -based paint hazards in the housing 220 B Records and reports available to the Seller (check one below) 221 :3 Seller has provided the purchaser with all available records and reports pertaining to 222 lead -based paint and/or lead -based paint hazards in the housing (list documents below) 223 224 J Seller has no reports or records pertaining to lead -based paint and/or lead -based paint hazards in the housing 225 9. MANUFACTURED AND MOBILE HOMES 226 If the property includes a manufactured or mobile home, 227 'A Did you make any alterations to the home? --.................. .... ........ ....... ........ .0 ❑ J 228 If yes please describe the alterations. 229 'B. Did any previous owner make any alterations to the home? _ . _.. ❑ ❑ ❑ 230 'C If alterations were made, were perrnits or variances for these alterations obtained ❑ ❑ ❑ I 231 10. FULL DISCLOSURE BY SELLERS 232 A Other conditions or defects 233 'Are there any other existing material defects affecting the property that a prospective 234 buyer should know about?.. ....-..... ...... _......._ ..0 U J 235 B Verification 236 The foregoing answers and attached explanations (if any) are complete and correct to the best of Seller's knowledge and 237 Seller has received a copy hereof Seller agrees to defend, indemnify and hold real estate licensees harmless from and 238 against any and all claims that the above information is inaccurate Seller authorizes real estate licensees, if any, to deliver a 239 copy of this disclosure statement to other real e'ssttatte� licensees and all prospective buyers of the property. 240 241 Sallnr ale � Seiie, Dale If the answer is 'Yes' to any asterisked (') items, please explain below (use additional sheets if necessary) Please refer to the line 242 number(s) of the question(s) 243 244 245 246 247 248 249 250 251 252 253 254 255 256 Packet Pg. 146 8.6.c Form 17 Seller Disclosure Statement Rev. 8121 Page 6 of 6 If. NOTICES TO THE BUYER SELLER DISCLOSURE STATEMENT aCopyright 2021 IMPROVED PROPERTY Northwest Multiple Listing Service ALL RIGHTS RESERVED (Co»Gnuedi 257 1. SEX OFFENDER REGISTRATION 258 INFORMATION REGARDING REGISTERED SEX OFFENDERS MAY BE OBTAINED FROM LOCAL LAW ENFORCEMENT 259 AGENCIES. THIS NOTICE IS INTENDED ONLY TO INFORM YOU OF WHERE TO OBTAIN THIS INFORMATION AND IS NOT 260 AN INDICATION OF THE PRESENCE OF REGISTERED SEX OFFENDERS 261 2. PROXIMITY TO FARMING/WORKING FOREST 262 THIS NOTICE IS TO INFORM YOU THAT THE REAL PROPERTY YOU ARE CONSIDERING FOR PURCHASE MAY LIE IN 263 CLOSE PROXIMITY TO A FARM OR WORKING FOREST THE OPERATION OF A FARM OR WORKING FOREST 264 INVOLVES USUAL AND CUSTOMARY AGRICULTURAL PRACTICES OR FOREST PRACTICES, WHICH ARE PROTECTED 265 UNDER RCW 7 48 305, THE WASHINGTON RIGHT TO FARM ACT 266 3. OIL TANK INSURANCE 267 THIS NOTICE IS TO INFORM YOU THAT IF THE REAL PROPERTY YOU ARE CONSIDERING FOR PURCHASE UTILIZES 268 AN OIL TANK FOR HEATING PURPOSES, NO COST INSURANCE MAY BE AVAILABLE FROM THE POLLUTION LIABILITY 269 INSURANCE AGENCY 270 Ill. BUYER'S ACKNOWLEDGEMENT 271 1. BUYER HEREBY ACKNOWLEDGES THAT: 272 A Buyer has a duty to pay diligent attention to any material defects that are known to Buyer or can be known to Buyer by 273 utilizing diligent attention and observation 274 B The disclosures set forth in this statement and in any amendments to this statement are made only by the Seller and 275 not by any real estate licensee or other party 276 C Buyer acknowledges that, pursuant to RCW 64 06 050(2), real estate licensees are not liable for inaccurate information 277 provided by Seller, except to the extent that real estate licensees know of such inaccurate information. 278 D This information is for disclosure only and is not intended to be a part of the written agreement between the Buyer and Seller 279 E Buyer (which term includes all persons signing the 'Buyer's acceptance" portion of this disclosure statement below) has 280 received a copy of this Disclosure Statement (including attachments, if any) bearing Seller's signature(s) 281 F If the house was built prior to 1978, Buyer acknowledges receipt of the pamphlet Protect Your Family From Lead in Your Home. 282 DISCLOSURES CONTAINED IN THIS DISCLOSURE STATEMENT ARE PROVIDED BY SELLER BASED ON SELLER'S 283 ACTUAL KNOWLEDGE OF THE PROPERTY AT THE TIME SELLER COMPLETES THIS DISCLOSURE UNLESS BUYER 284 AND SELLER OTHERWISE AGREE IN WRITING, BUYER SHALL HAVE THREE (3) BUSINESS DAYS FROM THE DAY 285 SELLER OR SELLER'S AGENT DELIVERS THIS DISCLOSURE STATEMENT TO RESCIND THE AGREEMENT BY 286 DELIVERING A SEPARATELY SIGNED WRITTEN STATEMENT OF RESCISSION TO SELLER OR SELLER'S AGENT YOU 287 MAY WAIVE THE RIGHT TO RESCIND PRIOR TO OR AFTER THE TIME YOU ENTER INTO A SALE AGREEMENT 288 BUYER HEREBY ACKNOWLEDGES RECEIPT OF A COPY OF THIS DISCLOSURE STATEMENT AND ACKNOWLEDGES 289 THAT THE DISCLOSURES MADE HEREIN ARE THOSE OF THE SELLER ONLY. AND NOT OF ANY REAL ESTATE 290 LICENSEE OR OTHE ARTY. 291 292 Date 293 2. BUYER'S WAIVER OF RIGHT TO REVOKE OFFER 294 Buyer has read and reviewed the Sellers responses to this Seller Disclosure Statement Buyer approves this statement and 295 waives Buyer's right to revoke Buyer's offer based on this disclosure 296 297 031e 298 3. BUYER'S WAIVER OF RIGHT TO RECEIVE COMPLETED SELLER DISCLOSURE STATEMENT 299 Buyer has been advised of Buyer's right to receive a completed Seller Disclosure Statement. Buyer waives that fight 300 However. if the answer to any of the questions in the section entitled 'Environmental" would be "yes." Buyer may not waive 301 the receipt of the "Environmental" section of the Seller Disclosure Statement 302 — — — - — — 303 Buyerrr -7 I-Yf Dam Buyer Cale 304 SELLER'S INITIALS Date SELLER'S INITIALS Date Packet Pg. 147 8.7 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Council Special Meeting Minutes August 30, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Nicholas Falk Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-08-30 Council Special Minutes Packet Pg. 148 8.7.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAT MINUTES August 30, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Will Chen, Councilmember Neil Tibbott, Councilmember Susan Paine, Councilmember Chris Eck, Councilmember 1. CALL TO ORDER STAFF PRESENT Sharon Cates, City Attorney Jessica Neill Hoyson, HR Director Nicholas Falk, Deputy City Clerk Amanda Butler, Keating, Bucklin, & McCormack At 8:00 a.m., the Edmonds City Council Special meeting was called to order by Mayor Rosen virtually and in the City Council Conference Room, 121 — 5th Avenue North, Edmonds. 2. CLOSED SESSION Mayor Rosen announced that the Council would convene in executive session until 8:30 a.m. to discuss pending or potential litigation per RCW 42.3 0.11 0(l)(1). 3. EXTENSION At 8:28 a.m., Mayor Rosen announced that the executive session would be extended until 8:40 a.m. 4. RECONVENE IN OPEN SESSION At 8:38 a.m., the executive session concluded, and council reconvened in open session. ADJOURNMENT With no further business, the Council meeting was adjourned at 8:40 a.m. Edmonds City Council Draft Minutes August 30, 2024 Page 1 Packet Pg. 149 8.8 City Council Agenda Item Meeting Date: 09/10/2024 Ordinance to Rezone 9514 - 228th St SW (PLN2024-0032) Staff Lead: Amber Brokenshire Department: Planning & Development Preparer: Amber Brokenshire Background/History On July 10, 2024, the Planning Board held a public hearing on the rezone proposal and recommended that the City Council approve the rezone request. On August 6, 2024, City Council held a closed -record review of the rezone proposal and voted unanimously to approve the request (Video Link). Staff Recommendation Adopt ordinance as included in Attachment 1. Narrative Brian Shibayama (Fairway Apartments LLC) has applied to rezone one parcel located at 9514 228th Street Southwest from Single Residential (RS-8) to Community Business - Edmonds Way (BC-EW). A site -specific rezone is a "Type IV" application reviewed for consistency with the criteria in ECDC 20.40.010. Staff makes a recommendation to the Planning Board who conducts a public hearing and forwards a recommendation to the City Council, who makes the final decision after a closed -record review. Attachment 1. Rezone Ordinance Exhibit A. Zoning Map Attachments: PLN2024-0032 REZONE ORDINANCE Video for August 6 Regular Council Meeting Exhibit A - Zoning Map Packet Pg. 150 8.8.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING FINDINGS AND CONCLUSIONS AND APPROVING A CHANGE IN ZONING FOR ONE PARCEL ADDRESSED 9514 228TH STREET SOUTHWEST FROM RS-8 TO BC-EW; AUTHORIZING AMENDMENT OF THE CITY' S OFFICIAL ZONING MAP; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, Brian Shibayama has applied for a rezone of one property located at 9514 228th Street Southwest (Tax Parcel Number 27033600101600); and WHEREAS, the requested rezone would change the zoning of the property at 9514 228th Street Southwest from Single -Family Residential (RS-8) to Community Business Edmonds Way (BC-EW); and WHEREAS, a site -specific rezone is a "Type IV" application where staff makes a recommendation to the Planning Board who then conducts a public hearing and ultimately forwards a recommendation to the City Council; and WHEREAS, the Planning Board held an open record public hearing on July 10, 2024 and unanimously recommended approval; and 6, 2024; and WHEREAS, the City Council held a closed -record review of the project on August WHEREAS, the City Council reviewed the full record before the Planning Board, including the Planning Division Advisory Report, Findings, Analysis and Recommendation for file number PLN2024-0032, dated June 26, 2024, and the various attachments thereto; and -1- Packet Pg. 151 8.8.a WHEREAS, the City Council preliminarily voted to approve the rezone on August 6, 2024 and directed the City Attorney to prepare this ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. For its findings and conclusions in support of the rezone effected by this ordinance, the City Council hereby adopts by this reference the findings and conclusions contained in the Planning Division Advisory Report, Findings, Analysis and Recommendation for file number PLN2024-0032, dated June 26, 2024. Section 2. One lot of record addressed 9514 228th Street Southwest, Edmonds, Washington and shown on the map from file number PLN2024-0032, attached as Exhibit A hereto, are hereby rezoned from Single Residential (RS-8) to Community Business Edmonds Way (BC-EW). Exhibit A is hereby incorporated by this reference as if set forth in full. Section 3. The Planning and Development Director or her designee is hereby authorized and directed to make appropriate amendments to the Edmonds Zoning Map in order to properly designate the rezoned property as BC-EW pursuant to Section 2 of this ordinance. Section 4. Effective Date This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE ROSEN -2- Packet Pg. 152 8.8.a ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :• JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. -3- Packet Pg. 153 8.8.a On the passed Ordinance No. SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington day of , 2024, the City Council of the City of Edmonds, . A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING FINDINGS AND CONCLUSIONS AND APPROVING A CHANGE IN ZONING FOR ONE PARCEL ADDRESSED 9514 228TH STREET SOUTHWEST FROM RS-8 TO BC-EW; AUTHORIZING AMENDMENT OF THE CITY' S OFFICIAL ZONING MAP; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2024. CITY CLERK, SCOTT PASSEY -4- Packet Pg. 154 8.8.a Exhibit A See attached zoning map N M O O N O N Z J a_ U) CO s CO N N O O d C O N O d v C cC C L O W U Z Q Z_ G O w Z O N W w N M O O It N O N Z J a r _ Q E M V �a r Q -5- Packet Pg. 155 Attach City of Edmonds PLN2024-0032 REZONE N NNO 226D5 rn N 22UH - 15 � 122608 1r a 22 22623 22612 A M, 5 :1 22620 -InTki-Pt�W%29 10TMAW� 2710 S - 711 22706 9724 a' r� l 'ir �4 12718 12 22717 --� 9706 97 G' m 22727 �, 01 - m 22721 z27.3t a� N 228TH ST SW i _ Q1/ q1� 2809 C,161 - 228TH PL SW — ;; r' 22804 9'p6 00 9> 1001 co n i/ BE-E.W E 97za N 9 2260722604 22605 � o N° 22609 22609 y N 22606 226U', 22613 22612 J CL 22619 22620 0 a M Z �22706 22706 22705 H 22705 cn N pN. N 9801 - - BC-E WMU EDMOt4 SWAY `PId -'jk A .� -- — VFW 23003 23001; 1 23006 �< u�� OR rn a` rn rn - 23009 9`rli R S-A ao�enn� - rn as o• o<irn - — _ � ' � oa i- w 1: 2,686 O 23017 N v579 -� ti � ... 223.83 447.7 Feet 4,000 333.3 This map is a user generated static output from an Internet mapping site and is reference only. Data layers that appear on this map may or may not be accun iS_1984_Web-Mercator _Auxiliary -Sphere current, or otherwise relial -ity of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIi 132 8.8.c 4 �J Legend 0 ReZones PRD Ro W Zoning RS-6 RS-8 RS-10 1 . RS-12 RSW-12 El RS-20 RS-MP RM-3 ■ RIM-2.4 ■ RIM-1.5 RM-EW BD1 BD2 BD3 +\ BD4 BD5 +\ OR WMU BP BN ® FVMU BC Notes 9514 228TH ST SW RS-8 to BC-EW Site Rezone Packet Pg. 156 1 8.9 City Council Agenda Item Meeting Date: 09/10/2024 Confirm Appointment of Planning Board Candidate Bennett Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History Due to the resignation of Planning Board Member in Position #4, Alternate Steven Li was moved to vacant Position #4, per City Code 10.40.020, leaving the Alternate position vacant. On June 11, 2024 a media release went at for recruitment to fill the vacant position. Five applications were received. Mayor Rosen interviewed four of the candidates, the fifth candidate had been interviewed in April for the then vacant Alternate position and waived his interview with the Mayor. Staff Recommendation Confirm appointment of Planning Board candidate George Bennett to the vacant Alternate position. Narrative Per City Code 10.40.020, the Mayor has authority to appoint members to the Planning Board, subject to confirmation by the City Council. Mayor Rosen has interviewed four candidates for the vacant position of Alternate, and has chosen to appoint George Bennett. Packet Pg. 157 8.10 City Council Agenda Item Meeting Date: 09/10/2024 Confirm Appointment of Planning Board Candidate Milkey Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History During interviewing of candidates for the Planning Board Alternate position, Planning Board Position #1 was left vacant by a resignation on August 14. Since there were five candidates who applied for the vacant Alternate position, it was deemed acceptable for the Mayor to choose a second candidate to fill vacant Planning Board Position #1 from the current slate of candidates. Staff Recommendation Confirm appointment of Planning Board candidate Jon Milkey to vacant Planning Board Position #1. Narrative Per City Code 10.40.020, the Mayor has authority to appoint members to the Planning Board, subject to confirmation by the City Council. Mayor Rosen interviewed candidates for vacant Planning Board positions, and has chosen to appoint Jon Milkey to vacant Planning Board Position #1. Packet Pg. 158 8.11 City Council Agenda Item Meeting Date: 09/10/2024 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Lori Palmer Background/History Approval of payroll check #66082 for $4,397.39 dated September 5, 2024, direct deposit for $885,506.54 benefit checks #66083 through #66087 and wire payments for $792,820.53 for the pay period of August 16, 2024 through August 31, 2024. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: 08-16-2024 to 08-31-2024 benefit checks summary 08-16-2024 through 08-31-2024 payroll earnings summary Packet Pg. 159 Benefit Checks Summary Report City of Edmonds Pay Period: 1,155 - 08/16/2024 to 08/31/2024 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 66083 09/05/2024 bpas BPAS 11,528.50 0.00 66084 09/05/2024 icma MISSIONSQUARE PLAN SERVICES 6,315.51 0.00 66085 09/05/2024 flex NAVIA BENEFIT SOLUTIONS 5,275.87 0.00 66086 09/05/2024 rwt WASHINGTON TEAMSTERS 284.55 0.00 66087 09/05/2024 afscme WSCCCE, AFSCME AFL-CIO 3,130.28 0.00 26, 534.71 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3724 09/05/2024 pens DEPT OF RETIREMENT SYSTEMS 382,707.52 0.00 3726 09/05/2024 aflac AFLAC 3,183.90 0.00 3729 09/05/2024 us US BANK 174,599.21 0.00 3730 09/05/2024 mebt WTRISC FBO #N3177B1 154,408.29 0.00 3731 09/05/2024 pb NATIONWIDE RETIREMENT SOLUTION 6,890.73 0.00 3732 09/05/2024 wadc WASHINGTON STATE TREASURER 43,731.17 0.00 3733 09/05/2024 oe OFFICE OF SUPPORT ENFORCEMENT 765.00 0.00 766,285.82 0.00 Grand Totals: 792,820.53 0.00 9/3/2024 Packet Pg. 160 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,155 (08/16/2024 to 08/31/2024) Hour Type Hour Class Description Hours Amount 111 ABSENT NO PAY LEAVE 57.00 0.00 112 ABSENT NO PAY NON HIRED 56.00 0.00 118 ABSENT UNPAID L & 1 32.00 0.00 120 SICK SICK LEAVE - L & 1 80.00 3,429.54 121 SICK SICK LEAVE 727.75 34,654.26 122 VACATION VACATION 1,591.57 93,692.96 123 HOLIDAY HOLIDAY HOURS 153.50 7,849.58 124 HOLIDAY FLOATER HOLIDAY 50.00 2,383.23 125 COMP HOURS COMPENSATORY TIME 196.50 10,807.96 129 SICK Police Sick Leave L & 1 4.00 215.73 131 MILITARY MILITARY LEAVE 24.00 1,174.63 134 MILITARY MILITARY LEAVE -UNPAID 88.00 0.00 135 SICK WASHINGTON STATE SICK LEAVE 1.25 49.09 149 KELLY DAY KELLY DAYS BUY BACK 24.00 1,627.33 150 REGULAR HOURS Kelly Day Used 315.00 16,314.90 152 COMP HOURS COMPTIME BUY BACK 66.00 4,283.18 153 HOLIDAY HOLIDAY BUY BACK 60.00 4,068.32 155 COMP HOURS COMPTIME AUTO PAY 101.88 6,583.95 157 SICK SICK LEAVE PAYOFF 9.15 364.46 158 VACATION VACATION PAYOFF 274.97 18,644.45 160 VACATION MANAGEMENT LEAVE 77.00 5,379.79 170 REGULAR HOURS COUNCIL BASE PAY 700.00 11,936.19 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 341.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICAL 0.00 5,356.68 190 REGULAR HOURS REGULAR HOURS 18,402.75 979,001.53 191 REGULAR HOURS FIRE PENSION PAYMENTS 2.00 3,517.17 194 SICK Emergency Sick Leave 167.00 8,032.03 195 REGULAR HOURS ADMINISTRATIVE LEAVE 88.00 8,480.75 210 OVERTIME HOURS OVERTIME -STRAIGHT 11.50 544.68 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 3,497.68 216 MISCELLANEOUS STANDBY TREATMENT PLANT 16.00 2,141.44 220 OVERTIME HOURS OVERTIME 1.5 154.75 14,375.15 225 OVERTIME HOURS OVERTIME -DOUBLE 73.50 7,484.69 400 MISCELLANEOUS MISC PAY 0.00 100.00 8.11.b 09/03/2024 Packet Pg. 161 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,155 (08/16/2024 to 08/31/2024) Hour Type Hour Class Description Hours Amount 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 2,341.71 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 2,296.37 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 412.64 602 COMP HOURS ACCRUED COMP 1.0 129.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 147.50 0.00 606 COMP HOURS ACCRUED COMP 2.0 23.50 0.00 609 COMP HOURS Commander Standy Accrual 5.00 0.00 901 SICK ACCRUED SICK LEAVE 1.47 0.00 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 2,025.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 318.81 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 255.71 act ACTING PAY Actinq serqeant 0.00 283.48 anc REGULAR HOURS Ancilary Duty Pay 0.00 315.97 anc2 REGULAR HOURS Ancilary Duty Pay 0.00 1,617.95 anc3 REGULAR HOURS Ancilary Duty Pay 0.00 1,567.74 boc MISCELLANEOUS BOC II Certification 0.00 237.66 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 226.78 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 118.83 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 260.00 det4 MISCELLANEOUS Detective 4% 0.00 1,301.62 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 928.36 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 849.10 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 12,446.62 fmla ABSENT FAMILY MEDICAL/NON PAID 108.18 0.00 fmlb HOLIDAY Family Medical Leave Holiday 23.50 1,382.63 fmis SICK FAMILY MEDICAL/SICK 35.50 2,067.92 hol HOLIDAY HOLIDAY 17.00 208.78 k9 MISCELLANEOUS K-9 Assiqnment 0.00 414.20 Ian MISCELLANEOUS LANGUAGE PAY 0.00 450.00 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,339.45 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 1,022.47 Ig12 LONGEVITY Longevity 9% 0.00 3,750.14 Ig13 LONGEVITY Lonqevity 7% 0.00 1,572.84 Ig14 LONGEVITY Longevity 5% 0.00 1,158.46 8.11.b 09/03/2024 Packet Pg. 162 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,155 (08116/2024 to 08/31/2024) Hour Type Hour Class Description Hours Amount Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 166.92 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 289.83 Iq4 LONGEVITY Longevity 1% 0.00 1,195.60 Iq5 LONGEVITY Longevity 3% 0.00 4,104.55 Iq7 LONGEVITY Longevity 1.5% 0.00 576.39 mels SICK Medical Leave Sick 0.67 37.00 melv VACATION Medical Leave Vacation 7.33 404.73 pfmh HOLIDAY Paid Family Medical Holiday 19.00 1,093.03 pfmp ABSENT Paid Family Medical Unpaid/Sup 144.50 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 72.00 4,254.08 pfmv VACATION Paid Family Medical Vacation 10.50 429.19 phy MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,863.20 slw SICK SICK LEAVE ADD BACK 375.51 0.00 St REGULAR HOURS Serqeant Pay 0.00 246.44 str MISCELLANEOUS PSET Serqeant 0.00 246.44 tac MISCELLANEOUS TAC Officer 0.00 207.10 to MISCELLANEOUS Traininq Officer 0.00 207.10 traf MISCELLANEOUS Traffic Officer - Car 0.00 414.20 trafm MISCELLANEOUS Traffic Motorcyle 0.00 207.10 vap VACATION Vacation Premium 16.00 722.64 24,789.23 $1,315,169.13 Total Net Pay: $889,903.93 8.11.b Q 09/03/2024 Packet Pg. 163 8.12 City Council Agenda Item Meeting Date: 09/10/2024 Approval of claim checks and wire payments. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Lori Palmer Approval of re -issued claim check #263814 dated August 13, 2024 for $1,620.00, claim checks #263815 through #263884 dated August 14, 2024 for $654,373.83, claim checks #263885 through #263988 dated August 21, 2024 for $1,074,015.20, claim checks #263989 through #264075 dated August 28, 2024 for $327,614.56, claim checks #264076 through #264136 for $1,061,712.88, and wire payments $4,000.00, $13,119.18, $8,249.16, $4,953.89 and $13,881.38. Staff Recommendation Approval of claim checks and wire payments. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claim cks 08-14-24 Agenda copy Claim checks 08-21-24 Agenda copy Claim checks 08-28-24 Agenda copy Claim checks 09-04-2024 Agenda Copy Packet Pg. 164 8.12.a apPosPay Positive Pay Listing Page: 1 8/14/2024 11:57:30AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 070322 A&A LANGUAGE SERVICES INC 263815 8/14/2024 170.00 061029 ABSOLUTE GRAPHIX 263816 8/14/2024 1,375.71 000850 ALDERWOOD WATER DISTRICT 263817 8/14/2024 300,834.43 079537 AMERICAN TRAFFIC SOLUTIONS INC 263818 8/14/2024 23,750.00 074718 AQUATIC SPECIALTY SERVICES INC 263819 8/14/2024 2,738.89 064341 AT&T MOBILITY 263820 8/14/2024 1,749.08 001801 AUTOMATIC WILBERT VAULT CO 263821 8/14/2024 2,012.00 078405 BERGEVIN, JACOB D 263822 8/14/2024 400.00 072005 BROCKMANN, KERRY 263823 8/14/2024 1,785.33 078083 BUYCE JR, RICHARD J 263824 8/14/2024 75.00 073029 CANON FINANCIAL SERVICES 263825 8/14/2024 600.74 003510 CENTRAL WELDING SUPPLY 263826 8/14/2024 434.63 075856 CITY OF KIRKLAND POLICE DEPT 263827 8/14/2024 2,727.84 064369 CODE PUBLISHING LLC 263828 8/14/2024 623.22 073135 COGENT COMMUNICATIONS INC 263829 8/14/2024 661.59 070323 COMCAST BUSINESS 263830 8/14/2024 212.58 079544 CURRY, STEPHCYNIE 263831 8/14/2024 500.00 076610 EDMONDS HERO HARDWARE 263832 8/14/2024 165.14 038500 EDMONDS SENIOR CENTER 263833 8/14/2024 4,562.50 008705 EDMONDS WATER DIVISION 263834 8/14/2024 1,951.43 008812 ELECTRONIC BUSINESS MACHINES 263835 8/14/2024 562.83 009350 EVERETT DAILY HERALD 263836 8/14/2024 58.48 071026 FASTSIGNS OF LYNNWOOD 263837 8/14/2024 416.00 079579 HARWOOD, DOROTHY LYNN 263838 8/14/2024 2,376.00 072647 HERRERA ENVIRONMENTAL 263839 8/14/2024 2,662.36 013500 HINGSON, ROBERT 263840 8/14/2024 3,567.67 061013 HONEY BUCKET 263841 8/14/2024 5,118.24 079573 JUVVAL TECH LLC 263842 8/14/2024 200.00 079524 KIMLEY-HORN & ASSOCIATES INC 263843 8/14/2024 67,970.08 078471 LEMM, KEVIN 263844 8/14/2024 647.40 073226 LIFE LINE SCREENING 263845 8/14/2024 200.00 073603 LIGHTHOUSE LAW GROUP PLLC 263846 8/14/2024 69,142.75 076001 LUCIE R BERNHEIM, ATTYAT LAW 263847 8/14/2024 990.00 074263 LYNNWOOD WINSUPPLYCO 263848 8/14/2024 1,813.54 067235 MARYS TOWING INC 263849 8/14/2024 280.67 075746 MCMURRAY, LAURA 263850 8/14/2024 174.60 079545 MILLER, DANIEL 263851 8/14/2024 700.00 079223 MOORE, ANGELA 263852 8/14/2024 668.40 067834 NATIONAL CONSTRUCTION RENTALS 263853 8/14/2024 39.78 024302 NELSON-REISNER 263854 8/14/2024 262.11 077724 NENA 263855 8/14/2024 255.00 079572 NUTT, ANDREW 263856 8/14/2024 756.50 069873 PAPE MACHINERY INC 263857 8/14/2024 2,437.37 072507 PEACE OF MIND OFFICE SUPPORT 263858 8/14/2024 388.00 074793 PETDATA INC 263859 8/14/2024 130.10 079345 PHENOVA INC 263860 8/14/2024 1,328.14 079360 POWER SOLUTIONS LLC 263861 8/14/2024 1,774.50 079672 PUBLISHERS WEEKLY 263862 8/14/2024 333.00 061540 REPUBLIC SERVICES #197 263863 8/14/2024 1,857.04 079519 SECURITE GUN CLUB LLC 263864 8/14/2024 551.00 079238 SHARK BLASTING LLC 263865 8/14/2024 1,436.50 036955 SKY NURSERY 263866 8/14/2024 663.00 075543 SNO CO PUBLIC DEFENDER ASSOC 263867 8/14/2024 552.00 Page: 1 Packet Pg. 165 apPosPay Positive Pay Listing 8/14/2024 11:57:30AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 037375 SNO CO PUD NO 1 263868 8/14/2024 1,726.46 063941 SNO CO SHERIFFS OFFICE 263869 8/14/2024 8,395.00 063941 SNO CO SHERIFFS OFFICE 263870 8/14/2024 889.04 072776 SNOHOMISH CONSERVATION DIST 263871 8/14/2024 7,724.29 076433 SNOHOMISH COUNTY 911 263872 8/14/2024 82,827.93 037303 SO SNOHOMISH CO FIRE & RESCUE 263873 8/14/2024 19,713.83 038300 SOUND DISPOSAL CO 263874 8/14/2024 1,956.83 066056 THE SEATTLE TIMES 263875 8/14/2024 1,000.00 072649 THE WIDE FORMAT COMPANY 263876 8/14/2024 220.07 038315 TK ELEVATOR CORPORATION 263877 8/14/2024 6,020.42 067865 VERIZON WIRELESS 263878 8/14/2024 27.49 069751 VESTIS 263879 8/14/2024 252.61 079645 VILLANUEVA, PRESTON 263814 8/13/2024 1,620.00 067917 WALLY'S TOWING INC 263880 8/14/2024 842.76 065035 WASHINGTON STATE PATROL 263881 8/14/2024 259.50 073552 WELCO SALES LLC 263882 8/14/2024 405.54 071634 ZAYO GROUP LLC 263883 8/14/2024 4,179.40 011900 ZIPLY FIBER 263884 8/14/2024 289.49 GrandTotal: 655,993.83 Total count: 71 vi m E ca a d L �3 c ca v m s E v 4- 0 0 L Q Q Q Q 0 0 w d Q N 00 O C1 E M U c d E s 0 ca Q Page: 2 Packet Pg. 166 8.12.b apPosPay Positive Pay Listing Page: 1 8/21/2024 10:53:11AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 076040 911 SUPPLY INC 263885 8/21/2024 2,053.02 070322 A&A LANGUAGE SERVICES INC 263886 8/21/2024 510.00 073573 ANIXTER 263887 8/21/2024 44.65 079382 ATWELL LLC 263888 8/21/2024 6,165.00 001795 AUTOGRAPHICS 263889 8/21/2024 3,073.00 070305 AUTOMATIC FUNDS TRANSFER 263890 8/21/2024 3,331.30 001801 AUTOMATIC WILBERT VAULT CO 263891 8/21/2024 1,006.00 073041 BECK & ASSOCIATES PLLC 263892 8/21/2024 560.00 002258 BENS EVER READY 263893 8/21/2024 1,373.52 028050 BILL PIERRE FORD INC 263894 8/21/2024 714.75 074307 BLUE STAR GAS 263895 8/21/2024 1,803.83 003074 BNSF RAILWAY COMPANY 263896 8/21/2024 2,491.63 072571 BUILDERS EXCHANGE 263897 8/21/2024 92.60 018495 CALPORTLAND COMPANY 263898 8/21/2024 720.48 073029 CANON FINANCIAL SERVICES 263899 8/21/2024 823.44 071816 CARLSON, JESSICA 263900 8/21/2024 1,267.20 079643 CHILDREN FOR THE FUTURE INC 263901 8/21/2024 2,304.00 063902 CITY OF EVERETT 263902 8/21/2024 910.80 075384 CONOM LAW FIRM PLLC 263903 8/21/2024 1,740.00 070415 CRESSY DOOR CO INC 263904 8/21/2024 8,472.65 005965 CUES INC 263905 8/21/2024 5,272.44 006200 DAILY JOURNAL OF COMMERCE 263906 8/21/2024 754.80 073823 DAVID EVANS & ASSOC INC 263907 8/21/2024 1,440.09 079013 DEALERSHIP GLASS AUTO GLASS 263908 8/21/2024 833.87 079614 DRY BOX INC 263909 8/21/2024 165.75 065739 DTG RECYCLE 263910 8/21/2024 392.44 076610 EDMONDS HERO HARDWARE 263911 8/21/2024 134.62 008705 EDMONDS WATER DIVISION 263912 8/21/2024 11,521.85 008812 ELECTRONIC BUSINESS MACHINES 263913 8/21/2024 793.46 079517 ELECTRONIC MOBILE SOLUTIONS 263914 8/21/2024 4,448.51 079644 ELEVATED ADVENTURES LLC 263915 8/21/2024 630.00 079581 EMC RESEARCH INC 263916 8/21/2024 18,400.00 067945 EMPLOYMENT SECURITY DEPT 263917 8/21/2024 13.50 009350 EVERETT DAILY HERALD 263918 8/21/2024 29.24 064088 EVERON LLC 263919 8/21/2024 1,451.50 071026 FASTSIGNS OF LYNNWOOD 263920 8/21/2024 328.05 072493 FIRSTLINE COMMUNICATIONS INC 263921 8/21/2024 292.83 074358 GEO-TEST SERVICES 263922 8/21/2024 1,900.50 012199 GRAINGER 263923 8/21/2024 153.77 076542 GRANICUS 263924 8/21/2024 5,675.28 012233 GRAYBAR ELECTRIC CO INC 263925 8/21/2024 1,302.51 074722 GUARDIAN SECURITY SYSTEMS 263926 8/21/2024 69.53 012560 HACH COMPANY 263927 8/21/2024 1,792.42 079012 HARLOWE & FALK LLP 263928 8/21/2024 240.00 072647 HERRERA ENVIRONMENTAL 263929 8/21/2024 3,315.21 074966 HIATT CONSULTING LLC 263930 8/21/2024 200.00 078923 HKA GLOBAL INC 263931 8/21/2024 7,315.00 067862 HOME DEPOT CREDIT SERVICES 263932 8/21/2024 1,217.58 067862 HOME DEPOT CREDIT SERVICES 263933 8/21/2024 938.56 061013 HONEY BUCKET 263934 8/21/2024 581.90 078466 HUSTLE BASKETBALL LLC 263935 8/21/2024 1,400.00 060165 HWA GEOSCIENCES INC 263936 8/21/2024 2,000.00 079674 IMAGINATIVE ACADEMY LLC 263937 8/21/2024 3,465.00 Page: 1 Packet Pg. 167 apPosPay Positive Pay Listing 8/21/2024 10:53:11AM City of Edmonds 8:12.b Document group: jacobson Vendor Code & Name Check # Check Date Amount 077398 INCREDIFLIX INC 263938 8/21/2024 4,025.00 014940 INTERSTATE BATTERY SYSTEMS 263939 8/21/2024 50.90 076917 JACOBS ENGINEERING GROUP INC 263940 8/21/2024 4,604.00 077909 JAMIESON, REIDALLEN 263941 8/21/2024 600.00 079582 JEAN THERAPY MUSIC 263942 8/21/2024 350.00 079069 KISHA POST 263943 8/21/2024 1,610.00 066522 LAKESIDE INDUSTRIES INC 263944 8/21/2024 1,642.84 075159 LIFE INSURANCE CO OF NO AMER 263945 8/21/2024 17,288.29 068489 MCLOUGHLIN & EARDLEY GROUP INC 263946 8/21/2024 7,669.49 020039 MCMASTER-CARR SUPPLY CO 263947 8/21/2024 403.28 074831 MILLER PAINT COMPANY 263948 8/21/2024 477.79 020900 MILLERS EQUIP & RENT ALL INC 263949 8/21/2024 1,621.99 008410 MINUTEMAN PRESS 263950 8/21/2024 85.37 068025 NAT'L PEN CO LLC/DBA PENS.COM 263951 8/21/2024 250.10 024302 NELSON-REISNER 263952 8/21/2024 607.14 072739 O'REILLYAUTO PARTS 263954 8/21/2024 75.25 070166 OFFICE OF THE STATE TREASURER 263953 8/21/2024 23,378.36 002203 OWEN EQUIPMENT COMPANY 263955 8/21/2024 785.67 075694 PACIFIC SOUND DESIGN 263956 8/21/2024 2,100.00 027450 PAWS 263957 8/21/2024 776.00 007800 PETTY CASH 263958 8/21/2024 434.96 079375 PLANTS NORTHWEST INC 263959 8/21/2024 1,038.77 029117 PORT OF EDMONDS 263960 8/21/2024 4,567.65 079646 PROCOM LLC 263961 8/21/2024 150.00 070955 R&R STAR TOWING 263962 8/21/2024 280.67 062657 REGIONAL DISPOSAL COMPANY 263963 8/21/2024 1,681.40 079653 ROCK PROJECT MGMT SERVICES LLC 263964 8/21/2024 21,014.00 064769 ROMAINE ELECTRIC 263965 8/21/2024 326.13 079523 RUSTED ELEMENT DESIGN 263966 8/21/2024 330.00 066964 SEATTLE AUTOMOTIVE DIST INC 263967 8/21/2024 1,336.10 066918 SEDOR, NORMAN 263968 8/21/2024 7,000.00 036041 SETINA MFG CO 263969 8/21/2024 14,412.78 068132 SHORELINE CONSTRUCTION CO 263970 8/21/2024 765,066.58 075391 SIDEWALK CINEMA 263971 8/21/2024 6,607.90 037801 SNO CO HUMAN SERVICE DEPT 263972 8/21/2024 3,043.51 075543 SNO CO PUBLIC DEFENDER ASSOC 263973 8/21/2024 38,737.00 037375 SNO CO PUD NO 1 263974 8/21/2024 6,919.46 037521 SNO CO TREASURER 263975 8/21/2024 534.00 038100 SNO-KING STAMP 263978 8/21/2024 16.02 006630 SNOHOMISH COUNTY 263976 8/21/2024 1,508.00 070167 SNOHOMISH COUNTY TREASURER 263977 8/21/2024 315.62 040917 TACOMA SCREW PRODUCTS INC 263979 8/21/2024 2,111.41 072649 THE WIDE FORMAT COMPANY 263980 8/21/2024 232.05 078203 TOTALTESTING 263981 8/21/2024 150.00 069751 VESTIS 263982 8/21/2024 103.80 069751 VESTIS 263983 8/21/2024 133.02 079645 VILLANUEVA, PRESTON 263984 8/21/2024 2,418.00 075635 WCP SOLUTIONS 263985 8/21/2024 157.47 078389 ZENNER USA 263986 8/21/2024 3,088.98 011900 ZIPLY FIBER 263987 8/21/2024 1,077.57 051282 ZUMAR INDUSTRIES INC 263988 8/21/2024 2,892.80 GrandTotal: 1,074,015.20 Total count: 104 Page: 2 Packet Pg. 168 8.12.c apPosPay 8/2812024 2:47:06PM Document group: MMcCreary Positive Pay Listing City of Edmonds Page: 1 Vendor Code & Name Check # Check Date Amount 076040 911 SUPPLY INC 263989 8/28/2024 3,216.14 070322 A&A LANGUAGE SERVICES INC 263990 8/28/2024 700.00 065052 AARD PEST CONTROL 263991 8/28/2024 213.27 000135 ABSCO ALARMS INC 263992 8/28/2024 1,605.01 074306 AMWINS GROUP BENEFITS INC 263993 8/28/2024 8,514.47 079689 ANGEL ARMOR LLC 263994 8/28/2024 4.943.76 078237 ARIAS, ADRIAN 263995 8/28/2024 260.00 064807 ATS AUTOMATION INC 263996 8/28/2024 3,928.28 070305 AUTOMATIC FUNDS TRANSFER 263997 8/28/2024 3,332.43 077387 AVEDISYAN, RUBEN 263998 8/28/2024 260.00 075217 BASLER, ANTHONY C 263999 8/28/2024 130.00 072005 BROCKMANN. KERRY 264000 8/28/2024 187.85 073029 CANON FINANCIAL SERVICES 264001 8/28/2024 1.922.82 077353 CAPITOL CONSULTING LLC 264002 8/28/2024 3.900.00 069813 CDW GOVERNMENT INC 264003 8/28/2024 319.06 003510 CENTRAL WELDING SUPPLY 264004 8/28/2024 491.80 063902 CITY OF EVERETT 264005 8/28/2024 62.10 019215 CITY OF LYNNWOOD 264006 8/28/2024 42,307.00 073823 DAVID EVANS & ASSOC INC 264007 8/28/2024 1.483.50 076043 DEERE & COMPANY 264008 8/28/2024 12.232.76 006626 DEPT OF ECOLOGY 264009 8/28/2024 60,789.47 076172 DK SYSTEMS 264010 8/28/2024 2,037.03 007253 DUNN LUMBER 264011 8/28/2024 110.31 007675 EDMONDS AUTO PARTS 264012 8/28/2024 143.16 076610 EDMONDS HERO HARDWARE 264013 8/28/2024 323.26 008705 EDMONDS WATER DIVISION 264014 8/28/2024 1,668.21 075200 EDUARDO ZALDIBAR 264015 8/28/2024 130.00 008812 ELECTRONIC BUSINESS MACHINES 264016 8/28/2024 251.53 009350 EVERETT DAILY HERALD 264017 8/28/2024 116.96 079682 GABRIELI, LUKE 264018 8/28/2024 63.00 012199 GRAINGER 264019 8/28/2024 137.47 012233 GRAYBAR ELECTRIC CO INC 264020 8/28/2024 137.29 076462 GREAT FLOORS LLC 264021 8/28/2024 314.14 012560 HACH COMPANY 264022 8/28/2024 8.109.14 078272 HARRINGTON. SHEILAANNE 264023 8/28/2024 130.00 076333 HASA INC 264024 8/28/2024 9.271.46 066575 HERC RENTALS INC 264025 8/28/2024 1,328.61 076240 HIM PACIFIC NORTHWEST INC 264026 8/28/2024 888.01 067862 HOME DEPOT CREDIT SERVICES 264027 8/28/2024 561.60 061013 HONEY BUCKET 264028 8/28/2024 290.95 069733 ICONIX WATERWORKS INC 264029 8/28/2024 558.36 079674 IMAGINATIVE ACADEMY LLC 264030 8/28/2024 2.805.00 072627 INTRADO LIFE & SAFETY INC 264031 8/28/2024 537.50 072422 JE HORTON INTERPRETING SVCS 264032 8/28/2024 308.75 078250 KAUFER DMC LLC 264033 8/28/2024 300.00 067568 KPG PSOMAS INC 264034 8/28/2024 21,468.50 074417 LAW OFFICE OF CHRISTIAN SMITH 264035 8/28/2024 975.00 078470 LEVESON. NANCYANN 264036 8/28/2024 260.00 079688 MATTHEW BRANDA & B KISTLER 264037 8/28/2024 34.59 079686 MCGUIRE BEARING COMPANY 264038 8/28/2024 119.67 073457 MIELE INC 264039 8/28/2024 1,307.89 020900 MILLERS EQUIP & RENTALL INC 264040 8/28/2024 335.77 061654 NATIONAL BARRICADE CO LLC 264041 8/28/2024 6,859.29 Page 1 Packet Pg. 169 8.12.c apPosPay Positive Pay Listing 8/28/2024 2:47:06PM City of Edmonds Document group: MMcCreary Vendor Code & Name Check # Check Date Amount 024302 NELSON-REISNER 264042 8/28/2024 2,137.60 075520 NOBLE, LINDA 264043 8/28/2024 130.00 027060 PACIFIC TOPSOILS 264044 8/28/2024 1,443.00 069873 PAPE MACHINERY INC 264045 8/28/2024 3,442.89 027450 PAWS 264046 8/28/2024 2,732.00 028860 PLATT ELECTRIC SUPPLY 264047 8/28/2024 126.71 072384 PLAY -WELL TEKNOLOGIES 264048 8/28/2024 8,183.00 064167 POLLARD WATER 264049 8/28/2024 754.39 079020 PRECISION LANGUAGE SERVICES 264050 8/28/2024 130.00 079672 PUBLISHERS WEEKLY 264051 8/28/2024 334.00 046900 PUGET SOUND ENERGY 264052 8/28/2024 89.84 075769 QUADIENT LEASING USA INC 264053 8/28/2024 770.08 079556 RAYMOND KROME 264054 8/28/2024 400.00 062657 REGIONAL DISPOSAL COMPANY 264055 8/28/2024 2.100.70 079019 ROOTAND LIMB YOGA 264056 8/28/2024 973.20 033550 SALMON BAY SAND & GRAVEL 264057 8/28/2024 137.94 079174 SAVANNAH POWERS 264058 8/28/2024 367.50 079681 SEAPORT STEEL 264059 8/28/2024 1.081.80 063306 SHERWIN-WILLIAMS 264060 8/28/2024 45.07 037375 SNO CO PUD NO 1 264061 8/28/2024 27,026.43 072776 SNOHOMISH CONSERVATION DIST 264062 8/28/2024 63.29 038410 SOUND SAFETY PRODUCTS 264063 8/28/2024 417.41 069936 SOUND TRANSIT 264064 8/28/2024 13,390.20 068439 SPECIALTY DOOR SERVICE INC 264065 8/28/2024 1,179.86 075971 STEEL MAGIC NORTHWEST 264066 8/28/2024 90.00 079359 THE WALLS LAW FIRM INC 264067 8/28/2024 25.000.00 078891 TUBE ART GROUP 264068 8/28/2024 5.801.25 064423 USA BLUE BOOK 264069 8/28/2024 99.24 069751 VESTIS 264070 8/28/2024 319.94 079645 VILLANUEVA, PRESTON 264071 8/28/2024 1,365.00 067195 WASHINGTON TREE EXPERTS 264072 8/28/2024 10,840.05 075635 WCP SOLUTIONS 264073 8/28/2024 1,654.23 079687 WILLIAM & JENNIFER COBB 264074 8/28/2024 1.734.17 011900 ZIPLY FIBER 264075 8/28/2024 571.60 GrandTotal: 327.614.56 Total count: 87 N c a� E 0. 0 �3 c U d t U E U 0 0 L 0_ 0_ a a 0 0 c m a� Q N 00 N 00 0 N C,1 m t U E M U c d E t v w r Q age. Packet Pg. 170 8.12.d apPosPay 9/4/2024 12:15:42PM Document group: mmccreary Positive Pay Listing City of Edmonds Page: 1 Vendor Code & Name Check # Check Date Amount 079617 ABBOTT. DAVID L 264076 9/4/2024 840.00 070466 ADEFUA CULTURAL ED WORKSHOP 264077 9/4/2024 1,250.00 079059 ARBANASIN, KIM 264078 9/4/2024 330.22 078762 AZAR. TAYLOR STRONG 264079 9A/2024 181.50 076685 BAILEY, MICHAEL E 264080 9/4/2024 3,840.00 075217 BASLER, ANTHONY C 264081 9/4/2024 130.00 003074 BNSF RAILWAY COMPANY 264082 9/4/2024 2,496.51 072005 BROCKMANN. KERRY 264083 9/4/2024 176.80 078083 BUYCE JR, RICHARD J 264084 9/4/2024 711.00 073029 CANON FINANCIAL SERVICES 264085 9/4/2024 35.33 003510 CENTRAL WELDING SUPPLY 264086 9/4/2024 412.11 070323 COMCAST BUSINESS 264087 9/4/2024 398.46 074444 DATAQUEST LLC 264088 9/4/2024 300.00 075910 DLT SOLUTIONS LLC 264089 9/4/2024 5,644.30 007253 DUNN LUMBER 264090 9/4/2024 268.02 076610 EDMONDS HERO HARDWARE 264091 9/4/2024 102.28 008705 EDMONDS WATER DIVISION 264092 9/4/2024 674.74 075200 EDUARDO ZALDIBAR 264093 9/4/2024 390.00 008812 ELECTRONIC BUSINESS MACHINES 264094 9/4/2024 28.67 079517 ELECTRONIC MOBILE SOLUTIONS 264095 9/4/2024 3.934.80 008969 ENGLAND, CHARLES 264096 9/4/2024 486.20 079465 GCH DISASTER SOLUTIONS 264097 9/4/2024 3.750.00 012199 GRAINGER 264098 9A/2024 161.32 061013 HONEY BUCKET 264099 9/4/2024 2,435.92 078946 KITCHENS, KYLEE 264100 9/4/2024 492.00 074417 LAW OFFICE OF CHRISTIAN SMITH 264101 9/4/2024 825.00 078500 LEFTA SYSTEMS 264102 9/4/2024 6,976.35 078471 LEMM, KEVIN 264103 9/4/2024 423.80 074263 LYNNWOOD WINSUPPLY CO 264104 9/4/2024 1,196.12 075746 MCMURRAY, LAURA 264105 9/4/2024 193.00 079542 MILLER, MICHELA 264106 9/4/2024 300.00 020900 MILLERS EQUIP & RENTALL INC 264107 9/4/2024 492.36 067834 NATIONAL CONSTRUCTION RENTALS 264108 9/4/2024 39.78 070855 NAVIA BENEFIT SOLUTIONS 264109 9A/2024 319.30 079454 NESS, JULIEANN 264110 9/4/2024 165.00 072739 O'REILLYAUTO PARTS 264113 9/4/2024 58.01 076902 OCCUPATIONAL HEALTH CTR OF WA 264111 9/4/2024 302.00 026200 OLYMPIC VIEW WATER DISTRICT 264112 9/4/2024 389.36 079691 PERFORMANCE HEALTH SUPPLY LLC 264114 9/4/2024 7.818.65 046900 PUGET SOUND ENERGY 264115 9/4/2024 4.992.05 079376 REWORLD WASTE LLC 264116 9/4/2024 35.88 073752 SCIACCA, MATTHEW 264117 9/4/2024 650.00 079221 SEATOWN ELECTRIC PLUMBING 264118 9/4/2024 91.20 063306 SHERWIN-WILLIAMS 264119 9/4/2024 143.02 036955 SKY NURSERY 264120 9/4/2024 441.46 079690 SMART ELECTRIC LLC 264121 9/4/2024 59.20 075543 SNO CO PUBLIC DEFENDER ASSOC 264122 9/4/2024 1.080.00 037375 SNO CO PUD NO 1 264124 9/4/2024 9,828.17 037303 SO SNOHOMISH CO FIRE & RESCUE 264125 9/4/2024 959.553.00 038300 SOUND DISPOSAL CO 264126 9/4/2024 3.099.09 075024 STUDENT CONSERVATION ASSOC 264127 9/4/2024 5.000.00 074797 SUPER CHARGE MARKETING LLC 264128 9/4/2024 650.00 040917 TACOMASCREW PRODUCTS INC 264129 9/4/2024 546.38 Page: 1 Packet Pg. 171 8:12.d apPosPay Positive Pay Listing 9/4/2024 12:15:42PM City of Edmonds Document group: mmccreary Vendor Code & Name Check # Check Date Amount 073621 TANIMURA, NAOAKI 264130 9/4/2024 982.80 079567 URBAN FORESTRY SERVICES 264131 9/4/2024 600.00 067865 VERIZON WIRELESS 264132 9/4/2024 14,641.52 069751 VESTIS 264133 9/4/2024 104.04 075635 WCP SOLUTIONS 264134 9/4/2024 4,734.57 064213 WSSUATREASURER 264135 9/4/2024 4,290.00 011900 ZIPLY FIBER 264136 9/4/2024 1.221.59 GranclTotal: 1,061,712.88 Total count: 60 P Page 2 Packet Pg. 172 8.13 City Council Agenda Item Meeting Date: 09/10/2024 Resolution XXXX - Financial Policies for the City of Edmonds Staff Lead: Kim Dunscombe Department: Administrative Services Preparer: Kimberly Dunscombe Background/History Draft Financial Policies have been discussed at the June and July Finance Committee Meetings, and discussed with full Council at the August 6th Council Meeting. Staff Recommendation Approve Financial Policies for the City of Edmonds as part of the consent agenda. Narrative <Type or insert text here> Attachments: Resolution XXX - Financial Policies for the City of Edmonds Packet Pg. 173 8.13.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING EDMONDS FINANCIAL POLICY AS ATTACHED HERETO AND REPEALING RESOLUTION WHICH ADOPTED A FUND BALANCE RESERVE POLICY. WHEREAS, the City of Edmonds is committed to the highest standards of responsible financial management; and WHEREAS, the city council finance committee reviewed the attached financial policies at the June 11, 2024 and at the July 16, 2024 finance committee meetings; and WHEREAS, the city council reviewed the attached financial policies at the August 6, 2024 regular business meeting; and WHEREAS, best practice shows that finance related policies should be formally adopted by resolution; and WHEREAS, the attached financial policies contain a fund balance reserve policy; and WHEREAS, the city's previous fund balance reserve policy will no longer be needed with the adoption of the attached policies; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. ADOPT THE CITY OF EDMONDS FINANCIAL POLICY. The city council hereby adopts the City of Edmonds Financial Policy to read as set forth in Attachment A, which is attached hereto and incorporated herein by this reference as if set forth in full. Section 2. REPEAL OF RESOLUTION 1433. The city council hereby repeals Resolution 1433, which had adopted the city's previous fund balance reserve policy. RESOLVED this day of , 2024. CITY OF EDMONDS MAYOR, MIKE ROSEN Packet Pg. 174 8.13.a ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 175 8.13.a City of Edmonds Washington - Financial Policy Framework Contents FinancialReporting Policy.............................................................................................................................4 AnnualFinancial Reports.......................................................................................................................... 4 InterimFinancial Reports..........................................................................................................................4 Mid -year Financial Review........................................................................................................................ 5 Fund Balance Reserve Policy......................................................................................................................... 5 Introduction.............................................................................................................................................. 5 Goals of the Fund Balance Reserve Policy................................................................................................ 6 FundBalance Reserve Policy..................................................................................................................... 6 Objectives................................................................................................................................................. 6 Factors that Influence the Appropriate Size of Reserves.......................................................................... 6 Reserve Levels for City Major Operating Funds........................................................................................ 7 Utilization of Fund Balances or Reserves..................................................................................................7 Fund Balance and Reserve Replenishment............................................................................................... 8 InterfundLoan Policy.................................................................................................................................... 8 Long Term Interfund Loans....................................................................................................................... 8 Short -Term Debt Policies........................................................................................................................... 9 BudgetPolicy................................................................................................................................................. 9 Purpose..................................................................................................................................................... 9 References................................................................................................................................................. 9 OperatingBudget Policy............................................................................................................................ 9 Long Range Financial Strategy................................................................................................................ 11 RevenuePolicy........................................................................................................................................11 ExpenditurePolicy................................................................................................................................... 12 Glossary.......................................................................................................................................................12 Packet Pg. 176 8.13.a Financial Reporting Policy Annual Financial Reports The City shall use the Washington State Auditor's Office (SAO) guidance to publish an Annual Comprehensive Financial Report (ACFR) consistent with Generally Accepted Accounting Principles and the SAO's current Budgeting, Accounting and Reporting Systems (BARS) manual. Such report shall be prepared and submitted to the SAO within the timelines prescribed by the BARS manual (currently May 30 of each year). The City shall schedule an audit of the report on a timely basis (no later than mid -year, depending on the SAO's availability to complete the audit). The report shall be published on the City's web page once submitted to the SAO and marked "unaudited" until such time as the annual audit is complete. Once the audit is complete an "exit conference" shall be conducted with City leadership and City Council shall be invited to attend the exit conference with SAO personnel. Once the exit conference occurs, the final, audited ACFR shall be posted on the City's website and marked "audited". Interim Financial Reports Interim financial reports of all funds of the City shall be presented to the Council Finance Committee (Committee) each month on a timely basis (preferably in the month following the month subject to the report). Such reports shall: 1. Identify any issues or items of note on the cover page 2. Provide the beginning fund balance, revenues, expenditures and ending fund balance on a modified accrual basis for all funds of the City. a. For purposes of the proprietary funds, fund balance shall be the working capital (current assets minus current liabilities). b. For purposes of the governmental funds, fund balance shall begin with the published ending fund balance from the prior fiscal year (including accruals but not reversal entries (aka: period zero) so as to approximate modified accrual). 3. Provide the unreserved and reserved cash balances for all City funds. 4. Indicate any interfund borrowing necessary to maintain positive cash balances in a manner consistent with the City's interfund loan policy. 5. Year-to-date status of all major fund revenue and expenditures of the City (major funds are those where expenditures represent at least 10 percent of the City's total expenditures). a. Such information shall be presented in both numeric and graphic form and illustrate a comparison with monthly forecast expectations. b. All departments of the City's General Fund and Enterprise Funds shall be presented in like manner. 6. A cash -flow report for the General Fund illustrating anticipated receipts and disbursements for each future month and the actual receipts and disbursements for past months. 7. Project reports shall be presented on major projects (both operating and capital projects) previously identified by the Committee. 8. Investment balances along with year-to-date interest earnings. f] Packet Pg. 177 8.13.a Mid -year Financial Review A review of City financial highlights shall occur approximately in the middle of the City's fiscal year. Such a review shall be provided to the full City Council and shall include: 1. A review of the prior year's audit including: a. Any findings or management letters presented to the City by the SAO, b. The Audit Opinions provided to the City by the SAO, c. Any changes or adjustments made to the published, unaudited financial reports made due to audit. 2. A review of the current biennial budget to date including: a. Any updates to beginning fund balances as a result of audit, b. Biennium -to -date budgetary performance of major revenues and expenditures compared to expectations including any resulting budget amendment recommendations. (For example, if revenues are below expectations a recommendation could be made to adjust budget authority). c. The status of any interfund loans consistent with the City's Interfund Loan Policy. 3. A preview of the future budgetary expectations. a. In an odd -numbered year, the preview will focus on the upcoming mid -biennium review, b. In an even -numbered year, the preview will focus on the upcoming biennial budget process. c. The preview will include: i. Expectations for revenue trends and the underlying issues that influence the expectations. If changes to rates or fees are anticipated, they shall be part of this discussion. ii. Expectations for expenditures in the coming fiscal period and the underlying issues influencing these expectations. iii. A draft calendar for the upcoming process (either mid -biennium review or biennial budget process). iv. An update to the long-range financial plan as appropriate along with relevant assumptions. Fund Balance Reserve Policy Introduction The overall objective of Fund Balance Reserve Policy is to define that portion of fund balance that is unavailable to support the current budget. In many ways, fund balance represents U_ working capital, which can either be used as a liquidity reserve or for spending in future years. X A comprehensive fund balance reserve policy provides guidelines for the major funds of the X City of Edmonds and provides a structured approach in setting reserve levels in specifically o designated funds. It is financially prudent for Edmonds to retain a modest level of unrestricted/uncommitted working capital in addition to explicitly defined reserve levels identified in this policy to address unforeseen expenditure needs each budget cycle. c a� This Fund Balance/Reserve Management Policy is intended to guide prudent use of resources E to provide for services to taxpayers and to maintain sound management policies. It is essential a Packet Pg. 178 8.13.a that governments maintain adequate levels of fund balance reserves to mitigate risks and provide a back-up for unanticipated revenue shortfalls or expenditures. Goals of the Fund Balance Reserve Policy The goals of this Fund Reserve Policy are to provide clear guidance for the appropriate level of Fund Balance Reserve for our city; set reporting and monitoring requirements, define the appropriate triggering warning mechanism when approaching reserve usage, set Council approval before the Restricted Reserve can be used, define replenishment timeline and requirements, and that uncommitted fund balances should not be spent down to the ceiling of the General Fund reserve level Fund Balance Reserve Policy It is the policy of the City of Edmonds to provide for the continuity of City government by planning ahead for economic uncertainties and unforeseen or unplanned major expenditures. This policy establishes reserve fund balance accounts that will provide funding for emergencies, economic uncertainties and for unanticipated operating expenses or revenue shortfalls. In addition, this policy incorporates the provisions of Governmental Accounting Standards Board Statement (GASB) no. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Objectives The purpose of this Fund Balance Reserve Policy is to assist the City in the pursuit of the following equally important objectives: 1. Build adequate reserves which will provide the City the resources necessary for financial stabilization, particularly during times of unforeseen emergencies and economic downturns. 2. Establish sound fiscal reserve policies that will serve as the foundation for ensuring that strong fiscal management policies guide future City decisions. 3. Provide prudent guidelines regarding the establishment, use and replenishment of City committed or assigned fund balances reserves. 4. Establish a process for periodic reporting and review of the City's various fund balances (reserves); and 5. Enhance the City's credit ratings received from rating institutions through the establishment of clearly delineated Fund/Reserve policies that promote strong fiscal management. 6. Establish reserve policies that are in full compliance with GASB 54 financial reporting requirements. that prioritize the City's core services. Factors that Influence the Appropriate Size of Reserves Volatility - The predictability and/or the volatility of its revenues or its expenditures (i.e., higher levels of fund balance reserves may be needed if significant revenue sources are subject to unpredictable U fluctuations or if operating expenditures are highly volatile). a Packet Pg. 179 8.13.a Operating Fund Size - The overall size of the fund's budgetary events should be taken into consideration in setting the required fund balance reserve level and type for a particular fund. Reserves as a Risk Management Tool — Reserve levels can vary if there are significant or perceived exposure to one-time outlays (e.g., disasters, immediate capital needs, or are there potential drains upon fund resources from other funds, or conversely, are there potential reductions in funding transfers from other funds)? Bond Ratings - The potential impact on the entity's bond ratings and the corresponding increased cost of borrowed funds. Reserve Levels for City Major Operating Funds General Fund —The General Fund Unassigned Fund Balance is set at 16% of annual operating expenditures as portrayed by the City's adopted budget. Contingent Reserve Fund (consistent with RCW 35A.33.145) —The Contingent Reserve Fund's purpose is to serve solely as an unassigned fund balance which shall be equal to 4% of the annual General Fund operating budget expenditures. Water Utility Fund —The budgeted Working Capital Balance is set at 20% of annual operating budget expenditures. Sewer / Wastewater Treatment Plan Fund - The budgeted Working Capital Balance is set at 20% of annual operating budget expenditures. Stormwater Utility Fund —The budgeted Working Capital Balance is set at 20% of annual operating budget expenditures. Utilization of Fund Balances or Reserves The Mayor has the power to declare a fiscal emergency based upon one of the following: 1) A natural catastrophe. 2) An immediate threat to health and public safety; or 3) A significant decline in General Fund revenues. Or 4) Unexpected expenditures that outpaced General Fund revenue. Council shall be notified of any fiscal emergency declared by the Mayor within 30 days of such declaration. The fiscal emergency declared by the Mayor must be approved by a simple majority of the City Council in a timely fashion. Note: if the mayor is unable to act or refuses to act to declare a fiscal emergency when any one of these conditions are present, City Council may declare a fiscal emergency by a simple majority vote. Uses of Fund Balances or Reserves stipulated as minimum balances by this policy shall have occurred when expenditures are authorized via an appropriation of the council. Incidental use of available fund balances (Governmental Funds) or reserves (Enterprise Funds) for incidental cash - flow shall not constitute a "utilization of Fund Balances or Reserves" under this. Incidental use shall not exceed $5 million or be for more than 60 days without prior council approval. Packet Pg. 180 8.13.a Limitations of Fund Balance or Reserve Fund Use Any use of the fund balances or reserves below the stipulated policy levels shall be only in cases of fiscal emergency and shall not be used to augment ongoing budgetary/operating spending increases. Fund Balances or Reserves above the stipulated policy levels may also be used for one-time non -reoccurring expenditures and/or capital projects (operations and maintenance shall not be included), consistent with the Budget Policy as submitted by the Mayor and approved by the Council. The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor subject to City Council approval. In his/her presentation to the Council, the Mayor or his/her designee shall include a detailed list of how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds. Fund Balance and Reserve Replenishment In the event of use of any of the stipulated Fund Balances or Reserves has occurred, the Mayor shall present to the City Council an annual Replenishment Plan within 60 days, as well as an element of each monthly interim financial report until the stipulated balances are restored. The monthly interim financial report shall clearly present the amount that any Fund Balance or Reserve accounts are below the levels stipulated by this policy. The initial Replenishment Report must include the following information: 1) Amount of Reserves used; 2) Whether it is anticipated additional Reserves will be needed in the following budget cycle, and 3)A plan and timeline for replenishing the Reserve to policy mandated levels. Interfund Loan Policy Long Term Interfund Loans The City may issue interfund loans rather than outside debt instruments as a means of financing capital improvements. Interfund loans will be permitted only if an analysis of the affected accounting fund indicates excess funds (e.g. cash and investments) are available and the use of these funds will not impact the fund's anticipated operations. All long-term interfund borrowing will be subject to prior approval by the City Council and will bear interest based upon rates of the Local Government Investment Pool of the Washington State Treasurer's Office (the Pool). Upon consideration of a request to Council to authorize an interfund loan, the request shall include an estimate as to the anticipated length of the loan. c The decision to use interfund loans rather than outside debt will be based on which is deemed to be the E most cost effective approach to meet city capital needs. Such assessment shall include an assessment as to the ability of the lending fund to provide such resources without an impact on its operations and a Packet Pg. 181 8.13.a should be reviewed by the City's municipal advisor who shall provide an objective analysis and recommendation to the City Council prior to their consideration of such a loan. Short -Term Debt Policies Short-term debt is defined as a period of one year or less. The City may use short-term debt to cover temporary cash flow shortages, which may be caused by a delay in receipt of tax revenues or issuing long-term debt. The City will not use short-term debt as a substitute for revenues to finance current operations. All interfund short-term borrowing will be reported in the monthly financial reports of the City in accordance with the Interim Financial Reports Policy and will bear interest based upon prevailing rates of the Pool. Council reserves the right to reverse the use of short-term interfund loans at its discretion. Use of short-term, interfund borrowing for temporary cash flow shortages do not, in and of itself constitute a use of Fund Balances or Reserves under that policy. Budget Policy Purpose The purpose of the budget policy for the City of Edmonds is to establish a robust financial foundation that supports the continuation of essential municipal services while ensuring the social welfare and upkeep of the city's physical infrastructure. This policy aims to fortify the city's resilience against local and regional economic challenges, enabling it to adapt to evolving service demands and other community -related changes. By maintaining a high investment grade credit rating, the city government aims to instill confidence in taxpayers regarding the fiscal health and stability of Edmonds. Furthermore, the budget policy seeks to address the needs of: • Current and future generations within the Edmonds community, • Those in our community who are less able to be proactively involved in shaping government policy while, • emphasizing a forward -looking approach to financial planning and resource allocation. This policy shall apply to all City funds. References • GFOA Best Practices Adopting Financial Policies • SAO Top 12 most important financial policies • MRSC Financial Policies Overview Operating Budget Policy The operating budget serves as the cornerstone of the City of Edmonds' financial strategy, embodying a comprehensive two-year plan that aligns with the city's priorities as approved by the City Council to deliver essential services. Developed biennially, this budget framework encapsulates the municipality's vision and commitment to meeting the needs of its residents. Packet Pg. 182 8.13.a The budget policy helps to ensure transparency, efficiency, and effectiveness in fiscal management. 1. The goals of the budget process are to: o Align the budget with adopted priorities of the City Council, o Measure progress towards priorities, o Get the best value for each tax dollar, and o Foster continuous learning in the City. 2. The operating budget should reflect sustainable levels of service. a. The city's operating budget will not use one-time resources for on -going operations without a clear source for future support of the operations. b. "One-time" expenses require specific authority to be carried forward into subsequent budgets (i.e. no automatic "roll-over" of appropriations). 3. Revenues and expenditures for the General Fund and all major operating funds shall be projected for the current biennium and the ensuing four years. a. Such projections shall be supported by documentation of assumptions used to develop the forecasts. b. Alternative forecasts may be presented. 4. The biennial operating budget should include any maintenance and operating costs associated with completed capital projects. 5. The city will maintain its assets at a level that protects the City's capital investment and minimizes future maintenance and replacement costs. The city's asset profile shall be consistent with the Capital Facilities Plan element of the Comprehensive Plan. 6. The city will maintain an equipment replacement and maintenance needs analysis for the life cycle of the equipment and will update this projection every two years consistent with budget development. 7. All general government current operating expenditures will be paid from current revenues. a. Any inability to support operations from current revenues shall be specifically identified in the Mayor's proposed budget. 8. The city will avoid budgetary and accounting procedures which balance the current budget at the expense of future budgets. 9. The City of Edmonds defines a balanced budget as current biennium budgeted revenues (including fund balances) being equal to or greater than current biennium budgeted expenditures. 10. The City further defines a structurally balanced budget as recurring budgeted revenues (excluding fund balances) being equal to or greater than recurring budgeted expenditures. 11. All supplemental appropriation requests for programs following the adoption of the original budget will be considered based on need and the availability of a new funding source (e.g., unanticipated grant). All supplemental appropriations will conform to the same rigors as the budget process for the biennium. 12. Budget Calendar a. The Mayor will propose a biennial budget calendar by the first regular City Council business meeting in April in every even year. b. The calendar will be comprehensive in nature and generally provide for a process that resembles the Best Practices for municipal budgets as published by the Government Finance Officers Association. 10 Packet Pg. 183 8.13.a Long Range Financial Strategy The Council shall develop a forward -looking outline of policy preferences for City fiscal resiliency to be known as the "Long -Range Financial Strategy" (the Strategy). Such a strategy shall address policy guidance for revenues, operating expenditures and capital projects to be used by the Mayor in developing budget proposals and related actions to be considered for adoption by the City Council. Initially the strategy should be developed in anticipation of the 2025-26 biennium budget and Capital Improvement Program. The Strategy shall also be the basis for developing financial forecasts and any recommendations regarding significant revenue increases. Revenue Policy In our commitment to financial stability and resilience, the City of Edmonds adopts a proactive approach to revenue management. Central to this approach is the recognition of the inherent volatility associated with individual revenue streams. Thus, our revenue policy emphasizes the importance of maintaining a diversified revenue mix. By spreading risk across various sources of income, the city aims to mitigate the impact of short-term fluctuations in any single revenue stream. This strategic diversification not only safeguards against economic uncertainty but also ensures the sustained funding necessary to support vital municipal services and initiatives. 1. As permitted by state law, the city will strive to maintain a diversified revenue mix, encompassing elastic and inelastic revenues, to help manage the downside risks associated with economically sensitive revenue sources and to keep pace with expenditure growth. To pursue this policy goal, the City Council will consider revenue changes as part of its review of the City's Long Range Financial Strategy each biennium. 2. To minimize the impact of an economic downturn on service levels, conservative revenue estimates will be developed for economically sensitive revenue sources. For this purpose, conservative shall mean that actual revenues are more likely to be greater than the estimate rather than less. 3. The city will estimate its biennial revenues by an objective, analytical process using best practices as defined by the Government Finance Officers Association. Economic assumptions will be influenced by reliable and relevant sources such as the Washington State Economic and Revenue Forecast Council and the King County Office of Economic and Financial Analysis. 4. The city will project revenues for the next six years and will update this projection biennially. 5. The Finance Department will present to the City Council an analysis of each potential major revenue source as part of the biennial budget process. 6. The City will refrain from making budgetary decisions (specifically allocating resources to be expended) outside of the biennial budget process or the formal budget amendment process. o Budget amendments will provide a description of the overall impact of the proposed amendment on the fund's ability to remain structurally balanced in the future. 7. The City will establish all user charges after considering the full cost of providing the service and within policy parameters with regard to cost recovery goals established by the City Council. 8. In each odd numbered year, the city will review user fees to adjust for the effects of inflation and other factors as appropriate. 11 Packet Pg. 184 8.13.a Expenditure Policy The city's financial policy ensures strict adherence to all relevant regulations governing expenditure transactions while also prioritizing forward -looking forecasting methodologies. By evaluating projected expenditures, we aim to gauge our city's capacity to fulfill performance metrics and effectively address the evolving needs of our community, fostering transparency and fiscal responsibility. 1. The City's operating budget will not use one-time revenues to support ongoing expenditures. 2. The City will maintain expenditure categories according to state statute and administrative regulation. Capital expenditures shall meet the requirements of generally accepted accounting principles (GAAP). 3. The City will forecast its General Fund expenditures biennially for the next six years. The drivers and assumptions used in the forecast will be described. 4. A cost allocation plan will be maintained and updated as a part of each City budget. The cost allocation plan will be the basis for distribution of general government costs to other funds or capital projects (also known as indirect costs). Such plan will be incorporated into the City's budgeting process and subject to City Council review. Glossary Annual Comprehensive Financial Report (ACFR)- A set of financial statements for a state, municipality or other governmental entity that comply with the accounting requirements established by the Governmental Accounting Standards Board (GASB). It must be audited by an independent auditor using generally accepted government auditing standards. The ACFR consists of three sections: Introductory, Financial and Statistical. The Introductory section orients and guides the reader through the report. The Financial section presents the entity's basic financial statements as well as notes to the statements and the independent auditors' report. The Statistical section provides additional financial and statistical data, including data about financial trends that may better inform the reader about the government's activities. Balanced Budget - Fund balance plus budgeted revenues is equal to or greater than budgeted expenditures. Budget - A plan of financial operation containing an estimate of proposed expenditures for a given period and a proposed forecast of revenues (receipts) to cover them. A budget is also a plan that outlines an organization'sfinancial and operational goals and strategies in monetary terms. Capital Expenditures are expenditures incurred when monies are spent either to buy fixed assets or to add to the value of an existing fixed asset with a useful life that extends beyond the fiscal year. In accounting, a capital expenditure is added to an asset account ("capitalized"), thus increasing the asset's basis (the cost or value of an asset). The general rule is that if the property acquired has a useful life longer than the time stipulated by policy, the cost must be capitalized. The capital expenditure costs are then amortized or depreciated over the life of the 12 Packet Pg. 185 8.13.a asset in question in full accrual accounting systems. Council - Means the legislative body (the city council) that governs the City of Edmonds. Expenditure - The actual payment of cash or cash equivalent for goods delivered or services rendered, or a charge against available funds in settlement of an obligation as evidenced by an invoice, voucher or other such document during the fiscal year. For governmental reporting purposes, expenditures include expenses or a provision for debt retirement not reported as a liability of the fund from which retired. Fiscal Year - A 12 month period to which the annual or biennial operating budget applies and the end of which a governmental unit determines its financial position and the results of its operations. In Washington State, Citys use a January to December fiscal year. Regardless of whether annual or biennial budget is used, the Fund Balance Reserve and Contingency Fund Reserve are reviewed on an annual basis. Fund - A fund is a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and "residual" equity or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain planned objectives in accordance with special regulations, restrictions or limitations. Fund Balances - The overall objective of fund balance reporting is to isolate that portion of a fund balance that is unavailable to support the following period's budget (see GASB 54 definition below). In general, an unassigned fund balance shall be defined as those amounts that are not restricted, committed, or assigned, of a particular fund at the end of the fiscal year. GASB 54 - Fund Balance Reporting and Governmental Fund Type Definitions - The City of Edmonds's ACFR Financial Statements are required to comply with GASB 54 as stipulated by the Washington State Auditor's Office. GASB 54 identifies fund balance classifications that can be more consistently applied by clarifying existing governmental fund type definitions. Fund balance is the difference between the assets and liabilities reported in a fund. GASB statement No. 54 provides the following five categories for classifying fund balance and related definitions to be used for describing the components of fund balance: 1. Nonsaendable Fund Balance Amounts that are not in a spendable form or are required to be maintained intact. Due to the nature or form of the resources, they generally cannot be expected to be converted into cash or a spendable form (e.g. o N Inventories and prepaid amounts). This also includes long-term loan and notes receivable and property held for resale. Applies as well to amounts that must be retained intact legally or contractually. m 2. Restricted Fund Balance- Amounts that can be spent onlyforthe specific purposes stipulated. Constraints are placed on the use of resources by external parties (e.g. a Packet Pg. 186 8.13.a by creditors, grant providers, contributors) or by laws or regulations (e.g. constitution or legally enforceable language). Restrictions may be changed or lifted only with the consent of the resource provider. 3. Committed Fund Balance - Amounts can only be used for the specific purposes determined by a formal action of City Council. Constraints on fund balance use are imposed by internal. formal action of the government's highest level of decision - making authority (e.g. City Council) and can only be removed or changed by taking the same type of action it employed to commit those amounts through legislation, resolution, or ordinance (e.g. funds committed to satisfy contractual obligations). Action to constrain resources must occur prior to year-end; however the amount can be determined in the subsequent period. 4. Assigned Fund Balance - Assigned fund balances include amounts that are limited by the Council, Mayor, or his/her designee, for its intended use, but little or no formal action is required to modify or eliminate those limitations. Assigned fund balances comprises amounts intended to be used for a specific purpose. Amounts reported as assigned should not result in a deficit in unassigned fund balance. Also relates to all governmental funds other than the General Fund, with any remaining positive amounts not classified as nonspendable, restricted or committed. 5. Unassigned Fund Balance - Comprises the residual classification for the General Fund and includes all amounts not contained in the other classifications. Unassigned amounts are available for any purpose. This represents the residual amount of the fund balance that has not been restricted, committed, or assigned. General Fund - In public sector accounting, the General Fund is the primary operating fund for all revenues of the City that are not otherwise restricted as to their use, including monies from local property and sales tax, and other revenue sources that are not assigned for a specific purpose. The General Fund provides the resources necessary to pay/sustain the day- to-day activities for City services such as administration, community services, parks and recreation, police, fire, public works, elected officials, Mayor, and City Council. Government Accounting Standards Board (GASB) - GASB is the private, nonpartisan, nonprofit organization that works to create and improve the rules U.S. state and local governments follow when accounting for their finances and reporting them to the public. While the GASB does not have the power to enforce compliance with the standards it promulgates, the authority for its standards is recognized under the Rules of Conduct of the AICPA. Also, legislation in many states requires compliance with GASB standards, and governments usually are expected to prepare financial statements in accordance with those standards when they issue bonds or notes or otherwise borrow from public credit markets. In Washington, state law delegates this authority to the Washington State Auditor's Office who prescribes accounting and reporting standards for cities. Municipal Advisor— is a person (who is not a municipal entity or an employee of a municipal entity) that provides advice to or on behalf of a municipal entity or obligated person with respect to municipal financial products or the issuance of municipal securities. 14 Packet Pg. 187 8.13.a Operating Budget - A detailed projection of all estimated income and expenses based on forecasted revenue during a given period (usually one year). Revenue - The income of a government from all sources appropriated for the payment of the public expenses. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Structurally Balanced Budget - Budgeted recurring revenues are greater than budgeted recurring expenditures in the biennium. Structural Budget Deficit or "Gap" - A budget deficit (Gap) that results from a fundamental imbalance whereby current year governmental expenditures exceed current year revenues without any consideration of carryover or prior year unspent revenue balances if they exist. A structural deficit remains across the operating fiscal cycle because the general level of government spending is too high for the prevailing revenue structure (e.g., taxes, fees and other sources). A fiscal Gap, is a structural budget deficit over an extended period of time and not only includes the structural deficit at a given point in time but also the difference between promised future government commitments, such as health and retirement spending, and future planned or anticipated tax and other revenues. Q Packet Pg. 188 8.14 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Council Special Joint Meeting Minutes July 22, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-07-22 Council Special Minutes Packet Pg. 189 8.14.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAT MINUTES July 22, 2024 EDMONDS OFFICIALS PRESENT EDMONDS STAFF PRESENT Mike Rosen, Mayor Todd Tatum, Director, CCED Vivian Olson, Council President Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Chris Eck, Councilmember Jenna Nand, Councilmember SHORELINE OFFICIALS PRESENT SHORELINE STAFF PRESENT Mayor Chris Roberts Bristol Ellington, City Manager Deputy Mayor Laura Mork John Norris, Assistant City Manager Councilmember John Ramsdell Nathan Daum, Econ Dev Program Mgr. Councilmember Eben Pobee Nytasha Walters, Transportation Svcs Mgr. Councilmember Keith Scull Councilmember Annette Ademasu At 5:45 p.m., the Workshop Dinner Meeting was called to order by Mayor Roberts in Conference Room 303 of Shoreline City Hall, located at 17500 Midvale Avenue N, Shoreline, WA, 98133. Mayor Rosen shared updates occurring in the city of Edmonds, and emphasized various concerns faced by the City including fiscal challenges, comprehensive planning, pedestrian safety, crime, housing, climate change, behavioral health services, and staff attraction and retention. Mayor Roberts shared Shoreline's updates highlighting the opening of two light rail stations in August and a $20 million federal award for improvement projects like the 148th Street pedestrian bridge. The group discussed comprehensive planning and it was asked if Edmonds and Shoreline could work together on the Community Renewal Plan for Highway 99. Nathan Daum, Economic Development Program Manager, confirmed that Shoreline would be interested in exploring the idea and spoke about Shoreline's experience with Community Renewal Areas (CRA) and public - Edmonds City Council Draft Minutes July 22, 2024 Page 1 Packet Pg. 190 8.14.a private partnerships which can help to drive investment and development. Councilmember Scully advised that development agreements should proceed with Council's involvement being more focused on guiding principles than development details. Councilmember Chris Eck brought attention to community requests for services, amenities, and green spaces. Councilmember Ramsdell noted that Shoreline is pursuing expansion of public open spaces to address issues of inequity. John Norris, Assistant City Manager, commented that Shoreline's Council has focused on acquiring new park space through land banking to address the increasing cost of land and funding those acquisitions through park impact fees. Council President Vivian Olson raised concern about the lack of prior consideration for park maintenance and operating costs leading to financial challenges and asked about Shoreline's process to consider these cost with new city amenities. Bristol Ellington, City Manager, said one of the challenges after acquiring new parkland is determining when the City can develop the land which staff look into during the budget process. Mr. Norris said Shoreline has used bond measures to fund development and is exploring establishing a Metropolitan Park District for a potential new aquatic facility, which has its own taxing authority, to fund costs for construction and maintenance and operations. Nytasha Walters, Transportation Services Manager, said staff try to embrace full life cycle cost analysis for City projects but often meet challenges due to inflation. Councilmember Scully expressed a desire for more cross -border cooperation and joint initiatives between cities for better project outcomes. The group discussed various projects with potential for partnership between Edmonds and Shoreline, including the concept of a non -motorized bridge connecting the Interurban Trail over State Route 104 (205th Street). Councilmember Nand asked about the possibility of sharing a grant manager for collaborative projects and Councilmember Scully supported the idea, but Councilmember Mork advised that doing so could cause administration challenges. Mr. Norris stated that interjurisdictional partnerships work best with a lead agency, such as the City of Kirkland with the North King County Regional Crisis Response Agency. Councilmember Scully asked about policies that have helped to keep Edmonds vibrant. Todd Tatum, Director of Community Services and Economic Development, stated community renewal through place -making, connectivity, branding, community activities, and programming help to enhance vibrancy and engagement in Edmonds. He explained the concept and benefits of the business improvement district in downtown Edmonds, which is focused on creating a cohesive visitor experience. Edmonds also has a strong system to facilitate events and activities that engage the public which Councilmember Will Chen mentioned are frequently put on by community organizations other than the City. Council President Olson noted that consumer oriented zoning efforts promoted retail and restaurant establishments in the core of Edmonds. Councilmember Nand raised concern about antisocial behavior from youth and social isolation in the community and its impact on public safety. The group discussed potential joint police efforts and Mr. Ellington shared that Shoreline is hiring a new police chief due to the current chief s promotion. He emphasized the importance of Police's relationship and interaction with the community and cross jurisdictional partnerships to address shared issues. Edmonds City Council Draft Minutes July 22, 2024 Page 2 Packet Pg. 191 8.14.a At 6:50 p.m., Mayor Roberts declared the meeting adjourned. N O N N N 3 N N r.+ 7 C a1 C d O r.+ C O 10 O a N C O U O R O L a a Q N O C l3 d a CO C 3 O U N N O le N O N C d E t V R Q Edmonds City Council Draft Minutes July 22, 2024 Page 3 Packet Pg. 192 8.15 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Council Special Meeting Minutes August 6, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-08-06 Council Special Minutes Packet Pg. 193 8.15.a EDMONDS CITY COUNCIL SPECIAL MEETING MINUTES DRAFT MINUTES August 6, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Will Chen, Councilmember Susan Paine, Councilmember Michelle Dotsch, Councilmember Chris Eck, Councilmember Jenna Nand, Councilmember (arrived at 5:01 pm) ELECTED OFFICIALS ABSENT Neil Tibbott, Councilmember 1. CALL TO ORDER STAFF PRESENT Susan McLaughlin, Planning & Dev. Dir. Todd Tatum, Comm., Culture & Econ. Dev. Dir. Navyusha Pentakota, Urban Design Planner Beckie Peterson, Council Executive Assistant Jeff Taraday, City Attorney Scott Passey, City Clerk PLANNING BOARD MEMBERS PRESENT Jeremy Mitchell, Chair Lauren Golembiewski, Vice Chair Steven Li, Board Member Judi Gladstone, Board Member Lee Hankins, Board Member Nick Maxwell, Board Member The special Edmonds City Council meeting was called to order at 5 pm by Mayor Rosen in the Brackett Room, 121 5th Avenue North, Edmonds, and virtually. 2. COUNCIL BUSINESS COMPREHENSIVE PLAN DRAFT HOUSING ELEMENT Planning & Development Director Susan McLaughlin introduced Urban Design Planner Navyusha Pentakota and advised the consultant team is not present tonight in the interest of managing costs. As this is the first conversation with the council regarding the housing element, she recognized there would be questions and edits. Her goal tonight is to have a very constructive, productive discussion. She reviewed the agenda for tonight's meeting, noting this is a review of the housing element in isolation, there may be things missing that are in other elements: • Tonight's Agenda 1. Staff presentation (15 min max) ➢ Why do we need to update the existing goals and policies? ➢ Housing in Edmonds ➢ Housing needs today ➢ Public input ➢ Goals and policies framework ➢ Schedule 2. Planning board summary on housing feedback (10 min) Edmonds City Council Draft Minutes August 6, 2024 Page 1 Packet Pg. 194 8.15.a 3. Council roundtable on specific goals/policies (45 min) 4. General discussion (20 min) • The "Why" o Compliance with laws and regulations o Demographic change o Market trends o Removing outdated policies o Reduce redundancy improve efficiency • Snapshot of Edmonds housing supply Typology %or total citywide heulina SMala Faintly 59.8% 73.50 u,n Dugiu. 4.4U' ,. TWQuad file+ 3. 101u N1 WIN limlty $ingte Fnrnity 5-12 unn 6-12 unit 6. 10'ti 13-50 unit 14.70% Tn/pua0 Plat Duplat Percentage of total City-wide units by bu itdi ng Per ACS 2020, In Edmonds typology y . In Edmoncis. - of the housing stock is'sngle-una det.h•d louses. 10 18.4% -.ate-VAt•tam•nlnW*1, snotnatun Ce , E.h.,,—iy Cot B,tda—R—,&. Eate—y Cost Burdened 0—M Single Family Residential 65% ® 5464,01; $950,000 Median Income(Household) $110,057 S3,922 S6,S86 5142,606 $239.498 Median Sale Price 2023 $950,000 S43 2S4 Required Income 5239,498 s charts. %ch•ns• Owner Occupied housing 69.3% Median Sales Pace_ . . PITI Renter occupied Housing 30.3%Re Inc a Sold feedback • We heard from Development• Community • " rs • Organizations Affordable champions• Community • Citizens Housing Commission's work Ho N--d I oday Workforce Housing Homelessness Senior Housing Affordable Housing that o aMordaWe for middle- Solutions to aocommodale lav- and moome workers. such as teat Includes emergency that is accessible and sot moderate -income leachers, healthcare shelters, transifimat senors, including mdepe hrnisahoWfi workers, arw first housing, and permanent living communities, ea nursing he rosponders supportve housing facihhes, and nursing he N d r� 7 C% C .0 d Q Cn U C 7 O U to O DO O IRT CD N r�+ C tU E t V fg w Q Edmonds City Council Draft Minutes August 6, 2024 Page 2 Packet Pg. 195 8.15.a • Public Input from Community Meetings mmr Affordable Housing: Overall support to increase housing choices • Renter protections • Housing for seniors aging in place • Employer -sponsored worker housing • Preserve trailer park on Hwy 99 • Short-term shelters- cold weather shelters • Allow SROs (Single room occupancy) • More details on allowing churches to develop affordable housing Environmental Preservation • Environmental impacts, including effects on critical areas, watersheds, and wildlife habitats. Potential noise, pollution, and aesthetic impacts. Regulatory improvements: • Need parameters for expedited permitting • Streamline the subdivision process • Setbacks should remain unchanged from current lot development standards. • Strong desire for an enforceable tree code without exceptions for developers, emphasizing the importance of preserving the tree canopy in new developments. Scale/impacts of development • Appropriateness of building apartments, especially in areas like Five Corners • Universal design standards, i.e., ADA design requirements for the new developments • Concern for density increase leading to more traffic, insufficient parking, and strain on existing infrastructure. Preserving scenic vistas is crucial for maintaining Edmonds' character. Affordability • Balance impact of tax breaks like MFTE (Multifamily Tax Exemption), and cost shifts • Affordability quotient of working professionals like teachers and nurses • Connecting Back to Vision: Housing Element Guiding Principle COMPREHENSIVE PLAN VISION STATEMENT: "Edmonds is a charming and welcoming city offering outstanding quality of life for all with vibrant and diverse 1111110, neighborhoods, safe streets, parks, and a thriving arts scene shaped in a way to promote healthy lifestyles, climate resiliency, and access to the natural beauty of our community." • Housing Goals Framework Housing Element Guiding Principle: Edmonds is an inclusive community where every current and future resident, regardless of income, background, or ability, has access to safe, affordable, and dignified housing. What is a Guiding Principle7' • These principles will lead each chapter to help make the connection between the vision to the goals and policies. • It is derived from the vision statement yet provides more specificity around housing needs and opportunities Edmonds City Council Draft Minutes August 6, 2024 Page 3 Packet Pg. 196 8.15.a Diversity Affordability & Equity PeWpIii,,e. Promote diverse housing Designate land use patterns for mixed housing types and densities infll developments live -work developments workforce housing funding and grants Remove regulatory barriers Co -housing opportunities Community Education Compliance—ADUs, Middle Housing Stabehousng housing insecurtr Transitional Permanent Supportr, a Housing Small scale hcus,rg • Upcoming Key dates August 201h End of August (Date to be confirmed) Mid September September 251h October V October 91h , October 23rd October 291h , November Wh • EIS Schedule Incentive zoning programs Affordable housing on religious institutions transit -oriented housing zones reduction of requirements that add additional costs Net positive number of housing units per lot • Remtrrog bamefs Supportrre devebpmeot regulations Explore FAR Pm*pro,ed plans Impact fees Infrastructute & Uutbes Permrtbrq processes Performance metrics and eme+rnes Incenb.es Collaborations «dh neighboring Junsirctio+s • Housing preservation / Historic preservation Programs Retention of affordable properties Utilizing state, and federal resources Housing action plan Addressing Displacement Renters support Shared housing arrangements Racial inequity Financing opportunities Inclusionary zoning program • Partnerships Susta nat0ty regultons Crean energy Housrg reslience strategies Green bu4ng practces • Programs & Cram opWWnbes Council Study session — Land use Element DEIS to be issued DEIS Public Webinar Comment period through September DEIS Comment Summary— Planning Board DEIS Comment Summary — Council Preferred Alternative & Final Plan Discussion with Planning Board Preferred Alternative & Final Plan Discussion with City council City Council Planning Board ■ Community Outreach Edmonds City Council Draft Minutes August 6, 2024 Page 4 Packet Pg. 197 8.15.a Draft Plant Dteft EIS • Includes Environmental impacts and mitigation measures. • Informational document that helps in making the final decision r, NO, —after 15 Gays Dt Publishing DEIS • Webinar will be recorded and will be uploaded to the Online Open house for the public to refer to. • Provides information on DEIS and how to provide comments Gnlioe OPen House Rcth a Ihrou8tl the .....M Wall • All the comments will be recorded. • Response will be provided after the comment period ends. ppMOND`+ FinsI PI.- - Fin 1EIS(FE I S) • FEIS includes all the comments and staff responses. Ms. McLaughlin advised the packet includes a matrix of planning board comments and staff responses. Planning Board Chair Jeremy Mitchell asked the subcommittee (Planning Board Members Judi Gladstone, Steven Li and Lee Hankins) if they had reviewed the matrix and compared it to what was initially sent to staff. Board Member Gladstone said she reviewed it and it seemed the changes were made based on the planning board's comments. Ms. McLauglin recalled suggesting if the subcommittee could review the matrix and if there were any red flag issues that weren't addressed, they could be raised tonight. She advised this would not be the last time the planning board will see the housing element. Board Member Gladstone said the only new one that did not seem to hit the mark was the restatement of Policy H-3. She was unsure what was meant by the revised goal, "Ensure a net positive number of housing units per lot in activity centers, neighborhood centers and hubs." Ms. McLaughlin said she anticipated robust discussion around this goal. There was a long conversation at the planning board around preservation of older housing stock, which Edmonds has a lot of, and whether that fills the need for housing diversity, retaining a more affordable housing option versus a single family home turning into a triplex which is one to three units. There are a lot of apartments and condominiums in the downtown activity center; some of which are older and not that attractive, but they provide affordable housing options for that part of the City. The goal is not to have a 50-unit development torn down and replaced with 10 luxury townhomes. Board Member Gladstone said what she was wondering about was the options included in the table. She recalled the planning board discussed the loss of existing affordable housing, exploring opportunities to support preservation of modest housing stock. That may be appropriate in multifamily but not in single family because replacing a house with a house is no net loss, but it does not necessarily accomplish affordability. Ms. McLaughlin said the intent is net positive, not net neutral, replacing one unit with two. She pointed out that goal only pertains to activity centers, neighborhood centers and hubs, areas that are already multifamily. Board Member Li said a lot of the subcommittee's conversations were around organization of the goals, figuring out the main goals and how the policies supported the goal and a fair amount of wordsmithing. The subcommittee's main goals were related to, 1) housing diversity and affordability and housing stock and physicality of buildings, 2) housing equity and how they impact future and current residents, and 3)the regulatory framework and how the policies come together. The subcommittee's discussion was related to how the policies support housing diversity and housing equity. Getting into the policies and nuances was challenging as a lot of the policies interact and some counteract each other. The planning board hasn't had a chance to hash out staff s responses to the planning board's comments. Board Member Hankins recalled a major discussion by the subcommittee was that the document as first presented focused heavily on low income and although an important segment, the approach wasn't very Edmonds City Council Draft Minutes August 6, 2024 Page 5 Packet Pg. 198 8.15.a balanced and resulted in questions about what single family residences in Edmonds will look like in the future since it comprises 65% of the housing. It is very well said in the narrative section on page 2.1, "The City aims to foster balance equitable and sustainable housing market, recognizing Edmonds is unique in its historic..." which illustrates there is recognition of the unique nature of Edmonds' neighborhoods, of Edmonds itself, and how to balance all those elements to create the environment residents want for the future. Ms. McLaughlin said the language is in the narrative, but the policies could be strengthened. Mayor Rosen invited councilmembers, by position, to state their top three. Councilmember Eck appreciated the comments about this being a balance. She thanked the planning department and planning board for the work they put into this and listening closely to public input. In thinking about what is good for the climate, she liked looking cautiously at setbacks and increased lot coverage, but pushing the boundaries where it make sense due to the need to create more affordable housing throughout Edmonds. She acknowledged the juggle and balance depending on the needs of the neighborhood. Councilmember Chen expressed appreciation for the work done by the planning department and the hours of volunteer time devoted by the planning board. He asked about the financial impact of implementing these policies on staffing and City resources. For example, H-1.7, `Explore funding opportunities and grants to support the development of diverse housing types." He agreed that was a good policy, but questioned the financial impact which is something that needs to be kept in mind. Second, with regard to Policy H-8.1, it was great to consider revising the Multi Family Tax Exemption (MFTE) program because the current program may benefit the developer more than the intent to provide affordable housing. One of the goals is to mandate developers set aside 25% of all units in a project for MFTE (currently it is 20%); he asked if there had been any feedback from the development community regarding whether that was doable or implementable. Third, with regard to Goal H-10, "Remove barriers and implement supportive development regulations," he agreed that was needed to help affordable housing move forward. Policy H-10.1 refers to allowing lot combination, lot -line adjustment and subdivisions and consider adjusting lot coverage requirement to enable ADU and other middle housing. He wanted to ensure the language in that policy did not allow the reverse to happen, building one huge house rather than adding more units. Councilmember Dotsch thanked the planning department and planning board for their efforts. First, she pointed out the housing element contains a lot of urban planning jargon such as neighborhood life, placemaking strategies, etc., recalling part of the intent of the comprehensive plan update was to make it more user friendly. She noted the housing diversity included a push for co -housing and live -work although realtors have said that live -work devalue properties, makes them difficult to sell and would require staff to check business licenses. Co -housing is popular back east, but it is very dangerous for women. If the City pursues co -housing, she suggested asking about liabilities, if people would be put in harm's way. She did not feel it was appropriate for a city like Edmonds to host that type of program at this time. Second, the policies under Goal H-2 contain a lot of transit language including high capacity transit. She recalled a discussion at the state level about the definition of a transit stop which makes it all of Edmonds, but a lot of the stops are not high capacity at this time. Lacking in that goal and in others is the environmental impacts such as tree retention, tree canopy, watersheds, clean drinking water, etc. Councilmember Dotsch continued, third, Goal H-3 refers to activity centers, the map illustrates an activity center from 9'to the waterfront and from Caspers to halfway between 220t1i and Bowdoin. That is a sloped, highly desirable single family area and she suggested removing the activity center designation from that area. Ms. McLaughlin responded that is the boundary of the existing downtown waterfront activity center in the comprehensive plan. Councilmember Dotsch expressed concern a net positive number of housing units per lot was encouraged in activity centers which she felt would be very surprising to residents living in that area. Edmonds City Council Draft Minutes August 6, 2024 Page 6 Packet Pg. 199 8.15.a Council President Olson said her biggest point was regarding the guiding principle. She rewrote it in a way that incorporates the vision statement instead of being entirely new, "Edmonds encourages design standards and housing choices that together create a safe, charming and welcoming city offering outstanding quality of life, healthy lifestyles and access to the natural beauty of our community." She acknowledged there were parts of the original vision statement that are not in that because they are not relevant for this element. With regard to quality of life, that includes privacy, space and light, socialization opportunities; safety includes eyes -on in neighborhoods, diverse housing options, and placemaking which are related to welcoming. She was concerned with not having the vision statement, that the City put so much time and effort into, front and center in each chapter. Council President Olson suggested the guiding principle for each chapter go back to the original vision statement and bring in concepts from the vision statement into the goals and policies. In doing that, some housing goals related to the vision statement are missing from the housing element. She did not object to goals in the element that are not in vision statement because they are goals. The goals need to reflect the goals the community identified, balanced with the goals in the vision statement and goals that aren't reflected in the vision statement. The guiding principles need to come from the vision statement and the rest of goals either flow from the vision statement or do the best job of delivering on the vision statement. For example, that may mean requiring green space in affordable housing. Council President Olson said she liked a lot of things in the housing element such as Goal H-3 which was a totally new concept, but a good way of looking at some marginal increases. She also liked Policy H-6.3 regarding shared housing, commenting that is a good way for the community to achieve affordable housing in a way that works and looks and feels like the community. She suggested Policy 6.4 instead of being a separate policy, be a subjugated action item to Policy 6.3. Councilmember Paine thanked the planning board and others for their work. She referred to Goal H-5, "Foster access to quality housing for low income, differently abled impaired and senior residents" and H- 6, "Avoid actions that result in the displacement of existing residents, particularly low income and marginalized communities," pointing out the need to avoid actions under Goal H-5 that result in displacement. She referred to H-8.1 regarding MFTE which provides some assistance but can also result in displacement. There need to be strategies that incorporated H-5 and H-6 so they do not compete with each other, such as fostering access to quality housing for low income and differently abled communities as well as considering the impacts. She wanted to have a program document that looked at that specifically to ensure progress was being made for the most vulnerable community. Councilmember Paine referred to the "dating game" that Chris Colliers, Affordable Housing Alliance (AHA), does matching jobs and incomes to affordable housing. She wanted to ensure the program design doesn't compete. Overall it is really important to understand how MFTE will be used. She didn't understand the market well enough to know when the City would get a lot of MFTE requests due to the current interest rates. As interest rates change, she wanted to ensure the City understood the market forces that impact MFTE use and ensure the City's program hits the sweet spot. Councilmember Paine continued, her third issue was to ensure housing stability in the community that is supportive for existing residents. There are a lot of great mid-century housing in the City and there could be incentives to remodel or find ways to maintain smaller footprint homes and maintain the essential affordability of an existing home as well as green building bonuses to ensure the best sustainability to mitigate the impacts of heat extreme events. She requested staff send the PowerPoint to council. The PowerPoint addresses the income needed to purchase a home, but she also wanted to know the average rent in Edmonds and the income required for a 2 bedroom/1.5 bath apartment. Councilmember Nand thanked the community, planning board, and staff for their efforts. As an elected official, she was most interest in how to take aspirational statements and implement them in concrete policies in real life. She referred to Goal H-6, "Avoid actions that result in the displacement of existing Edmonds City Council Draft Minutes August 6, 2024 Page 7 Packet Pg. 200 8.15.a residents, particularly low income and marginalized communities," and pressure from state housing bills such as HB 1220 and 1110. She noted HB 1110 does have a carve out to preserve single family zoning for up to 25% for a specific target such as critical area and displacement as long as it is a community that wasn't redlined. She immediately thought about Highway 99 where there is a very severe displacement risk for the ethnic minority community in that area; however, in 2017 council upzoned that area to CG. If the City wants to incorporate/implement the 25% allowed by HB 1110 for specific neighborhoods, she asked if that needed to be contiguous or can the City identify specific parcels, Councilmember Nand continued, under HB 1220 which targets specific AMIs, if there are properties already accommodating those AMIs in a stable manner such as manufactured home communities, could those be targeted and even though they are not single family zoned, were there any tools in HB 1220 to preserve them from gentrification and displacement. She was interested in programs that would put the City in line for grants from the Department of Commerce and specifically interested in converting manufactured home to resident occupants. She summarized she was interested in implementing anti -displacement aspirations. Councilmember Nand continued, her second comment was related to the guiding principle to have safe, affordable and dignified housing for all current and future residents. In light of the Grants Pass decision issued by SCOTUS that communities do not have an obligation to allow public camping and can sweep them out of the community, if there are properties already providing the minimum of a dignified place to sleep such some of the as motel properties along Highway 99, how does the City from a policy level ensure safe, dignified, accessible housing is preserved so people have somewhere to go when it's raining and are not out in the cold. If those properties are the only ones in the City accommodating that need, the City should examine how much they want to incentivize developers to raze those and replace them with luxury townhomes. Councilmember Nand referred to Goal H-8, "Elevate, leverage and implement Housing Financing Opportunities," commenting this would be an opportunity to reach out to regional partners. She referred to the Sno-Isle Libraries' Mariner project that brings together a public library and mixed income housing, an opportunity to combine a public amenity with housing and getting another regional partner to help pay for it. She summarized those are the three policy goals she found most interesting and where elected officials can take concrete action to bring them to fruition in the community and to ensure the comprehensive plan isn't just a document on a shelf, but is utilized in a way that benefits the community and honors the public process and what stakeholders are expressing. Councilmember Eck commented the housing element is a well worded document. As she thinks about the very thoughtful verbiage in the element about supporting those who may be displaced and at risk of becoming homeless, it may be helpful to commemorate somewhere in the document that partnering with churches and nonprofits has a cost. It is extremely important to develop trust with those in traumatic situations. Not only is it important to work with partners, but as Policy 6.1 states, it is important to establish local housing funds to ensure getting individuals into stable housing occurs effectively, gracefully and respectfully. Councilmember Chen commented another group of people that may need assistance is people fresh out of college and trying to accumulate a down payment. Setting aside funds for interest free loans, etc. to help that population may be beneficial. Councilmember Dotsch referred to HB 1110 and other middle housing bills, commenting the Department of Commerce has informed the City it can only count 48 units in 20 years and it's not considered affordable and considered the same as single family housing. She questioned creating policies to over -emphasize something that will only allow 48 units in 20 years over single family unit housing. Single unit housing is still the most desirable type of home ownership. If policies are pushing for clear cutting lots and putting as many units on them as possible, she felt that was not an Edmonds kind of thing and environmentally, a lot Edmonds City Council Draft Minutes August 6, 2024 Page 8 Packet Pg. 201 of the City's parks are in these single family neighborhoods, but that is not reflected in the housing element. Edmonds is attractive due to nature right next to neighborhoods; she recalled a resident on 9t' saying Edmonds is the land of 1000 gardens. She feared this is a hammer that is not needed, the City is not allowed to count them or only minimally. The element is very dominant in its inclusiveness of the state law that was touted as affordable, but now are told it is not in Edmonds. Councilmember Dotsch continued, it is important to be mindful that Edmonds is special and a different kind of community than Shoreline and Kirkland and residents have said they do not want to be like those places. She suggested taking what is required and blending that to make the community better. Ms. McLaughlin referred to Councilmember Dotsch's reference to 48 units, explaining as part of HB 1220, the City's housing distribution has to address housing typologies that exist in Edmonds today and that will be needed based on socioeconomic factors. Due to the cost of housing in Edmonds now, middle housing, lower density such as duplex or triplex, a low percentage of units would be allowed to be counted toward the housing needs in HB 1220 due to the affordability gap. However, a large number of the housing units the City will need, over 1700, are actually low to medium rise apartments and ADUs. She recalled the discussion with council how ADUs count toward lower income housing. The 48 Councilmember Dotsch referred to is very high end townhomes, duplexes or triplexes which would still sell in Edmonds for $1M+ which is not considered affordable. Council President Olson referred to Goals 12 regarding sustainability, pointing out there was no mention of the [inaudible] program and wondered if a policy should be added to educate applicants for retrofit and new construction about that program and its opportunities. Councilmember Paine pointed out along with sustainability, it is absolutely essential to maintain the regular housing stock in single family zones and ensure residents have the ability to do remodels. She hasn't heard anything good about the [inaudible] program and feared it would be difficult to implement, but it may be something for staff to investigate. Councilmember Nand referred to the tree code, preservation of mature tree canopy, the climate action plan, GHG emissions, pointing out when existing housing stock is bulldozed and new developments constructed, there is a cost in GHG to the community. She asked how green building incentives are being accommodated versus preservation and retrofitting and whether it was possible to accommodate that within the same envelope and were any credits passed onto to developers who preserve and retrofit. Ms. McLaughlin answered it is a complex answer with a lot of factors, the regulatory factor — only so much can be regulated before it is a liability issue - incentivizing and development standards and strengthen the City's critical area regulations to ensure tree retention is a priority. She referred to conservation subdivisions which allow different kinds of subdivisions and housing types, customizing their lots so it is not cookie cutter such as retaining a group of trees in a corner in exchange for customized site development There are a myriad things, and staff is looking at all of them. The City is establishing a citywide tree canopy goal as part of the climate action plan; when looking at the tree canopy goal as a whole and the benefits, private development loss has to be offset to allow for different housing choices while increasing the tree canopy in areas that the City manages. Councilmember Eck commented on the importance of looking at all housing options and types including micro units. Micro units are not for everyone, but adults fresh out of high school working locally may want to live in a situation where they share a kitchen and other amenities and potential even a bathroom with a small group of people. That could be a very affordable option for someone who is single and not making a lot of money. With regard to home sharing, she has some expertise in this including programs around the country for seniors. The beauty of that option is it doesn't require building more housing, for seniors who have paid off their mortgages decades ago and cannot afford their utilities or taxes, they voluntarily work with an agency who thoroughly vets applicants and does deep background checks. It is usually someone of the same gender and the person who owns the home absolutely has to feel comfortable and the agency provides support for the people involved. Edmonds has a lot community members in that situation and Edmonds City Council Draft Minutes August 6, 2024 Page 9 Packet Pg. 202 8.15.a shared housing would allow them to retain the property and greenery. She was particularly fond of the idea of shared housing and did not want to toss it out, envisioning there were college students who could help around house. Shared housing has worked successfully in other areas and there is a low breakup rate. The City likely would not oversee the program, but would contract with an agency. She encouraged the council to retain that an option for additional housing. Ms. McLaughlin commented co -housing was intended to be a generalized term; she asked if Councilmember Eck was recommending more specific language related to home sharing. Councilmember Eck agreed it could be high level, but home sharing or micro -housing could be examples of co -housing. Councilmember Chen referred to the 2044 goal set by the state of 28,073 units; the City's current housing stock is about 19,300, a gap of about 9,000 units. With all the great programs and policies in the housing element, he asked if the City would exceed its goal via implementation of the housing element. He noted 9,000 units over 20 years is approximately 450 units/year which seems like a very low bar. Planning Board Vice Chair Lauren Golembiewski commented it was important to keep in mind that the goals and policies and unit counts are not directly tied to each other. The goals and policies can be considered aspirational and part of the overall vision without necessarily equating them to a number and equating it to quality of life. Even if the goals and policies do not add up to a number, it is adding to the growth of Edmonds and the direction residents want to go and not everything in the housing element has a direct relationship to a number in the housing stock. She also looks at the housing element as a tool box of things the City can use when developing code because everything is checked against the comprehensive plan, but not everything in the comprehensive plan will be implemented in the next 10 years. If the City did every single thing in the goals and policies, it's likely the goal would be exceeded, but it is unlikely the City will do everything and it's nice to have those options in the tool box. Ms. McLaughlin added GMA requires the City to enable the amount of housing that may come to Edmonds, but the City is not building the housing and what is developed is still the landowner's choice within this land use framework. The City is fostering housing choices via the comprehensive plan, and whether new housing is 2800 or 800 over the next 20 years is difficult to say. The number one test is whether it could happen or is there something precluding it from happening and those barriers need to be identified to enable housing. Councilmember Dotsch referred to the goal related to maintaining existing housing stock, commenting if the goal is to tear down a house and build two or more houses, that does not really preserve affordable housing stock. She commented how things are written matter; if something is aspirational but the City doesn't think it will be done, if it is written in the comprehensive plan, it is intended. If that is not the intent, it could be added later. She observed many of the goals and policies are very labor and cost intensive and could be added later. In looking at other cities' housing elements, they have a lot of goals, but not as many policies. The number of policies seemed excessive and she hoped some could be eliminated or combined. Council President Olson referred to conversations in the public that came to council via email about oversized lots. She asked if someone does not want to subdivide a large lot, what other alternatives could be offered such as allowing more DADUs. She suggested looking at that because that process would be more affordable than the subdivision process. She referred to Policy 10.1 and asked what was mandated, whether it was the ADU and middle housing typologies or the lot combination, lot -line adjustment and subdivision. Ms. Pentakota answered ADUs and middle housing are mandated and City needs to explore options to achieve what the state has mandated. Council President Olson wanted to ensure it was not implying or encouraging those options without it being a real considered process through the legislative branch. She recalled big projects on Main Street that included combining lots, where there was no differentiation in the roofline and the result was a massive, unattractive structure. She wanted to be careful about that in the housing element. Edmonds City Council Draft Minutes August 6, 2024 Page 10 Packet Pg. 203 8.15.a Councilmember Paine referred to Policy 8.1 regarding MFTE, and wanted to ensure MFTE was used properly and targeting the right people as well as having some accountability. People have mentioned to her that there are apartments available in MFTE buildings which she found odd because one wouldn't think there would be vacancies, and she wanted to ensure the vacancies were not MFTE units. She was interested in having feedback to council regarding the MFTE program to ensure there wasn't discrimination happening. She acknowledged it seemed over -regulatory which she was not happy about, but she wanted there to be some accountability to the comprehensive plan goals and policies. Councilmember Nand referred to Goal H-3, "Ensure a net positive number of housing units per lot in activity centers, neighborhood centers and hubs" and Policy H-3.1 "Explore the requirement of an equal or greater number of housing units when the property is redeveloped" which seemed somewhat skeletal. When redevelopment happens, particularly with high density, she found thoughtful and intentional inclusion of preserving green space, open space, and shade equity lacking. Where she lives, in close proximity to Highway 99, developers plant rows of box hedges between properties which are not beneficial other than privacy, children can't play there, or a resident cannot walk their dog. If there was some type of master planning done for this type of redevelopment, a place for a park could be identified. She would like to have that expressed in the housing element, particularly when there is a net increase in housing units. When there is a net increase in housing units, green space, tree preservation, shady equity, etc. tend to be sacrificed. Ms. McLaughlin responded Goal H-2 talks about a similar concept, an incentive zoning program that would result in community dedicated spaces such as pocket parks, high quality public realm or on -site landscape features. Councilmember Nand commented on commonality between private properties. There are some older multifamily developments with a large allocation of green space within walking distance of her townhouse complex which has zero green space. For example, there could be a covenant that children in her complex could play in the other development's green space. Councilmember Eck echoed Councilmember Nand's comments as well as her earlier comment about paying particularly attention to displacement. She also supported requiring green spaces for children. Staff has done a great job including practical as well as aspirational goals and policies. She supported documenting what the City wants, commenting if it is not in writing, it gets lost. Councilmember Chen applauded staff s efforts to document concepts such as Policy 10.6 "Develop pre - approved plans for ADUs for faster permitting." He supported that policy, anticipating it would make it easier for people interested in developing an ADU. Councilmember Dotsch referred to a statement in the narrative, "Edmonds is unique in its historic character and natural beauty compared to the surrounding cities. It is essential to appreciate its identity and incorporate new developments without losing the city's uniqueness." She suggested adding a goal and policies to support Edmonds uniqueness and desirability which is why people choose to live in Edmonds. That is one of the community's overarching goals and should be included. With regard to if something is not in writing it gets lost, Council President Olson said the current comprehensive plan states views are important to the community, something that has not changed. The vision statement refers to access to natural beauty, but possibly views need to be mentioned specifically. With regard to pre -approved AUD plans, she suggested those be approved by ADB as well as staff. With regard to Policy 1.4, she suggested council needs more information regarding how live -work developments affect the current commercial and BD zones. The council also needs more information regarding MFTE because they do not understand it well enough. She suggested looking at alternatives for additional height such as for affordability and not MFTE which shifts the tax burden to others. Regarding co -housing, she would like to share what she knows about co -housing on more established units similar to a condo association, built in a thoughtful way with shared and private spaces. She summarized co -housing would be a great thing to explore. Edmonds City Council Draft Minutes August 6, 2024 Page 11 Packet Pg. 204 8.15.a Councilmember Paine thanked Vice Chair Golembiewski for her comment about the overarching vision, a great way to honor the look and feel of Edmonds and where growth can be accommodate. There are some areas with park deficits which are well delineated in the PROS Plan. As Councilmember Chen said, this is a 20 year plan and the City has options. Councilmember Nand thanked staff and the planning board for all their hard work. She requested the intentionality toward preserving green belts be expressed as an opportunity for human residents to enjoy the natural beauty of Edmonds as the housing stock and density increase. The Highway 99 community benefits from the greenbelts around Lake Ballinger, the cemetery, etc. and they provide opportunity for enrichment and wonderment for all generation. She supported providing thoughtful suggestions that make sense for developers' profit margins as well as residents who are seeking to maintain quality of life. Council President Olson suggested planning board members have an opportunity to speak. Board Member Harding agreed this is a 20 year plan. It is difficult from an aspirational standpoint to determine what is today and what is in 20 years. Growth will come from the middle housing areas and providing options for meeting that growth is the focus of the housing element. The planning board is very aware of the City's fiscal constraints; many of the items that were initially discussed and identified as define or develop were changed to explore, Board Member Gladstone, referred to Policy H-8.4, one of the only policies with "shall" in it. It talks about developing an in -lieu fee program that promotes development of affordable housing. The City needs to examine all possible tools due to the challenge of meeting some of the goals. There may be some downsides to an in -lieu fee program that City needs to look at before adopting it. Ms. McLaughlin said she had intended to change that. Board Member Li commented 20 years ago, housing cost less than half of what it costs now. Looking ahead 20 years, median home prices may be $1.8-$2 million. There is urgency to make decisions to allow the City to get ahead of price increases rather than playing catch up for the next 20 years. Twenty years is a long time but a lot can change in 20 years and the City needs to be proactive instead of reacting to changes. Vice Chair Golembiewski commented on the juxtaposition between preserving housing stock and increasing the number of units and how to balance that in this element. That is the biggest challenge, avoiding having existing older homes torn down, but still adding units, how to ensure those policies support each another. She viewed that as a conflict in the overall approach, increasing the number of units on existing parcels, but at the same time not tearing down existing housing stock. The ADUs are a good solution. Ms. McLaughlin recalled the planning board's robust discussion about that resulted in the net positive policy Planning Board Chair Mitchell commented the comprehensive plan is an evolving, living document and it doesn't necessarily have to be perfect in December because it can always be updated. Councilmember Dotsch requested an in -person open house instead of online at some point, commenting that was something the community is interested in. Councilmember Chen commented the City spent money for the contractors and at some point he would like to have the contractors involved. 6. ADJOURNMENT With no further business, the special council meeting was adjourned at 6:30 p.m. Edmonds City Council Draft Minutes August 6, 2024 Page 12 Packet Pg. 205 8.16 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Council Meeting Minutes August 6, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-08-06 Council Minutes Packet Pg. 206 8.16.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES August 6, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Chris Eck, Councilmember Will Chen, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember ELECTED OFFICIALS ABSENT Neil Tibbott, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Kim Dunscombe, Acting Finance Director Brian Tuley, Information Services Manager Susan McLaughlin, Planning & Dev. Dir. Mike Clugston, Sr. Planner/Acting Planning Mgr Leif Bjorback, Building Official Tristan Sewel, Planner Amber Brokenshire, Associate Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 6:59 pm by Mayor Rosen in the Council Chambers, 250 5' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Eck read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmember Tibbott. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO EXCUSE COUNCILMEMBER TIBBOTT. MOTION CARRIED UNANIMOUSLY. 4. PRESENTATIONS 1. MAYOR'S FINANCE UPDATE Mayor Rosen relayed next Tuesday the council will have a presentation regarding the results of the community survey which will help inform the budget process. Next Tuesday's meeting will also include the most robust mid -year report the council has ever received which will show where the City is now and Edmonds City Council Draft Minutes August 6, 2024 Page 1 Packet Pg. 207 projections into the future. Tonight the council will be discussing financial policies and next Friday the council will spend eight hours at a retreat talking about the budget. He acknowledged it has been a rough ride this week around the world in terms of the market; stocks fell sharply across the globe on Monday, in fact Japan's NIKKEI had its worst day since the 1987 Black Monday. Edmonds is not an island and those type of things also impact the City. There is continued concern about a recession which also has an impact on the City's return on investments and cost of money. At last week's council meeting, council indicated they intend to preserve and use the $200,000 allocated for homelessness and some ideas regarding the use have been generated which will be presented during committee meetings in order to immediately move that process forward. 5. APPROVAL OF AGENDA COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER CHEN, TO MOVE COUNCIL AND MAYOR COMMENTS BEFORE THE EXECUTIVE SESSION TO ITEMS 10 AND 11 AND MOVE EVERYTHING ELSE DOWN. MOTION CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS John Brock, Woodway, lives near the Edmonds Marsh, a Woodway councilmember, a board member of Edmonds Environmental Council, a regular volunteer for the Edmonds Marsh restoration efforts, and jointly owns his childhood home in Edmonds with his siblings said he is keenly interested in preserving, protecting and restoring environmental treasures everyone enjoys, including drinking water. He requested the council consider a moratorium or temporary restriction on any development, redevelopment or activity that might increase stormwater runoff inside the two critical aquifer recharge areas (CARA) within Edmonds, primarily to reduce the risk of PFAS forever chemicals entering the Deer Creek Aquifer and contaminating the drinking water supply for Edmonds south of 220' and all of Woodway. This area is served by the Olympic View Water District and has 5,075 customers, 85% of whom live in Edmonds. A particular concern in the Deer Creek CARA are the QVA soils exposed at the surface. This compacted clean sand layer, deposited at the end of the last ice age, is the storage medium for the aquifer. Mr. Brock continued, normally the QVA layer is buried deep underground and is usually protected by other alluvial soils deposited over it that help filter the surface water that recharges the aquifer. The Deer Creek CARA has no such natural protections. In April 2024, new federal limits for these per- and polyfluoroalkyl substances, or PFAS forever chemicals, were substantially reduced to only 4 parts per trillion. Washington State Growth Management Act specifically requires the protection of all critical CARAs. As such, limiting development and redevelopment within the CARAs to protect clean drinking water, even temporarily, would not be a regulatory taking as it would clearly protect public health and safety. The City of Edmonds' comprehensive plan and development codes should explicitly protect the CARAs. Using these tools to limit stormwater runoff within the CARAs would be the prudent and responsible thing to do. 7. RECEIVED FOR FILING 1. WRITTEN PUBLIC COMMENTS 8. APPROVAL OF CONSENT AGENDA ITEMS Edmonds City Council Draft Minutes August 6, 2024 Page 2 Packet Pg. 208 8.16.a COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COMMITTEE MEETING MINUTES JULY 16, 2024 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES JULY 23, 2024 3. APPROVAL OF COUNCIL MEETING MINUTES JULY 23, 2024 4. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 5. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 6. CARBON RECOVERY PROJECT - AMENDMENT #3 PARAMETRIX PSA 7. ILA BETWEEN PD AND UW 8. MOUNTLAKE TERRACE ILA 9. LEGAL ASSESSMENT COMMITTEE EVALUATION AND RECOMMENDATION OF CITY PROSECUTOR IN 2024 9. COUNCIL BUSINESS 1. PRIVATE REZONE REQUEST AT 9514 228TH ST SW (PLN2024-0032) Mayor Rosen opened the closed record review of the planning board's recommendation to approve a rezone of the parcel at 9514 2281' St SW from RS-8 to Community Business -Edmonds Way in File PLN2024- 0032. An open record public hearing was held by the planning board on July 10, 2024. This is a closed record hearing which means consideration is limited to review of the record created by the planning board and only those who participated in the planning board hearing will be given an opportunity to be heard during this closed record hearing. Anyone who participate during the closed record hearing who would like to speak again this evening may not introduce any new facts that were not presented to the planning board. Mayor Rosen continued, the city council will be acting in a quasi-judicial capacity on this agenda item. In other words, councilmembers will be acting like judges, not like legislators. Because councilmembers will be acting like judges, this hearing must be fair in form and substance as well as appearance. To ensure the hearing is both fair and appears to be fair, he will ask councilmembers to make certain disclosures if applicable in response to a series of questions. Questions that may trigger disclosures from councilmembers include, 1) bias — whether any councilmember has an interest in this property or issue, whether any councilmember stands to gain or lose any financial benefit because of the outcome of the hearing, and whether councilmembers can hear the hearing in a fair and objective manner, 2) ex parte — whether any councilmember engaged in communication outside the hearing with opponents or proponents on the issue to be heard and if so, the member must place on the record the substance of the communication so other interested parties have the right at this hearing to review the substance. He asked whether any councilmembers would be recusing themselves from participating on this issue for any of the reasons stated. City Attorney Jeff Taraday requested each councilmember respond to each of the four questions one at a time. Mayor Rosen asked whether any councilmember had an interest in the property or issue. All councilmembers responded no. Mayor Rosen asked whether any councilmember stood to gain or lose any financial benefit because of the outcome of the hearing. All councilmembers responded no. Mayor Rosen asked whether councilmembers could hear and consider the matter in a fair and objective manner. All councilmembers responded yes. Edmonds City Council Draft Minutes August 6, 2024 Page 3 Packet Pg. 209 8.16.a Mayor Rosen asked whether any member of the council had engaged in communication outside the hearing with opponents or proponents on this issue to be heard. Councilmembers Eck, Chen, Dotsch, Paine and Nand responded no. Council President Olson's response was not audible. Mayor Rosen summarized it did not appear any councilmember would need to recuse themselves. As Council President Olson's response was not audible, he requested she restate her comment. Council President Olson said she did not have ex parte communication with any of the parties but attended the planning board hearing when this subject was heard. Mayor Rosen asked if any audience member objected to his participation as chair of the meeting or the participation of any councilmember in the proceedings. There were no objections voiced. Associate Planner Amber Brokenshire introduced the proposed private rezone request of 9514 - 22P St. SW from Single family (RS-8) to Community Business — Edmonds Way (BC-EW). A public hearing was held before the planning board on July 10, 2024 and the board recommended approval of the rezone. She reviewed: • Rezone process o Site specific rezone are a Type IV (quasi-judicial) permit o The planning board holds public hearing and makes recommendation to city council on whether the piece of land should be zoned in a different way o City council holds a closed -record review of the Board's recommendation and adopts an ordinance if they approve of the zone change o The zoning map is updated by staff accordingly • Site 1 F- Rezone Sites"* L to BC-EW . Site Context o The proposal includes one parcel currently taking access from 228th St SW o The site contains a single-family residence o Edmonds Way designation was established in 2017 under Ordinance 3627 Edmonds City Council Draft Minutes August 6, 2024 Page 4 Packet Pg. 210 8.16.a Aerial site with contour lines to demonstrate elevation changes • Rezone Review Criteria — ECDC 20.40.010 o The Planning Board review considered the following factors in reviewing the proposed rezone: ■ Comprehensive Plan ■ Zoning Ordinance ■ Surrounding Area ■ Changes ■ Suitability ■ Value • Comprehensive Plan and Compatible Zoning o Comprehensive Plan Designation ' Edmonds Way Corridor Single Family Urban 1 o Compatible Zoning ■ BP, BN, BC, or similar commercial zone and RM zones ■ RS is not compatible zoning o A rezone to BC-EW would be consistent with, . the Comprehensive Plan Community Commercial Edmonds Way Corridor ,vr,. . S • Zoning Ordinance o In 2007, Ord. 3627 established the Community Business -Edmonds Way (BC- EW) designation to recognize unique nature and physical constraints of the Edmonds Way corridor o The BC zone reserves areas to allow for mixed -use development which includes multiple dwelling unit(s) that support business uses o A rezone on this site would allow for a future mixed -use community within walking distance of existing commercial and service uses at Westgate o Rezoning the site to BC-EW is consistent with the purposes of the zoning ordinance • Surrounding Area o Properties north zoned RS-8 single family residential o Properties to west zoned BC-EW, developed with single family residences o Properties to east zoned RM- 1.5, currently vacant o Edmonds Way south of parcel is a mix of RM and BC o Westgate intersection'/4 mile west Edmonds City Council Draft Minutes August 6, 2024 Page 5 Packet Pg. 211 8.16.a • Changes o Annexed 1990 o Two parcels to west rezoned in 2007 o Two parcels to the east rezoned in 2011 o Westgate Mixed Use (WNW) Zone established in 2015 o Several parcels south of Edmonds Way recently rezoned as well :w - '^.n new ttna � 3e ens 1 ST SW 3WH ST rn BP • Suitability o Physically — fairly level with access to Edmonds Way o Economically — applicant owns two parcels to west as well o Site is near existing and future mixed -use and commercial development o Served by Community Transit • Value o Rezone would allow more intense mixed -use development and would increase the value of the land and would ultimately allow for additional housing units and/or commercial space o Any future project at the site would have to comply with all codes in place at the time of redevelopment such as building, fire and engineering codes as well as zoning and critical area codes • Public Notice and Comments o Notice of Application issued on May 17 and Notice of Public Hearing/SEPA DNS issued on June 12, 2024 o Two public comments were received with the notice of application in opposition to the proposed rezone based on concerns about traffic, site access from 228th St. SW, parking for future development, and landscaping o Public testimony at the public hearing: site access from 228' St. SW vs. preferred Edmonds Way, concerns about traffic, parking, removal of trees for development, impacts of commercial zoning on adjacent residents • Conclusion and Recommendation o The rezone is consistent with ECDC 20.40.010 o Design standards and development regulations will ensure that public health, safety, and welfare are protected. o Based on the findings of fact, analysis, conclusions and attachments to the staff report, the planning board forwarded a recommendation of APPROVAL to city council. Mayor Rosen opened comments from the applicant. There was no one present representing the applicant who wished to speak. Mayor Rosen opened comments from anyone who participated in open record public hearing at planning board. There was no one present who wished to speak. Mayor Rosen invited councilmembers to ask clarifying questions of the parties of record and cautioned they may not ask for information outside the record. Edmonds City Council Draft Minutes August 6, 2024 Page 6 Packet Pg. 212 8.16.a Councilmember Eck referred to this being compatible with zoning in the area that she was familiar with and the intent not to go to neighborhoods to build multifamily housing. She expressed support for the rezone request. Councilmember Chen referred to concerns voiced by the public about increased traffic on 228t1i and parking and asked how those concerns were addressed. Ms. Brokenshire responded those concerned citizens were informed that would be addressed during the redevelopment process. The developer will be required to submit traffic studies and provide adequate parking for the uses they plan to develop. Those issues are not addressed at the rezone phase, but with any redevelopment proposal. Councilmember Chen relayed his understanding those issues would be addressed via a different process at another time. He commented the application fits into the lot west of this parcel which is already zoned CB-EW and would blend with that development so he had no problem with the application. Councilmember Dotsch referred to the zoning across street, RM instead of BC, and asked if that allows commercial. Ms. Brokenshire responded there is both multifamily residential RM and BC-EW across Edmonds Way. Immediately to the west there is BC-EW and RM, and RM to the east, a mix of zoning surrounds this parcel. Councilmember Dotsch observed retaining the RM zoning would not include an option for commercial. Ms. Brokenshire answered that was correct; the applicant applied for BC-EW zoning because they own the two lots to the west which are already zoned BC-EW so there would be one development parcel on larger lot. Councilmember Dotsch referred to the map with the surrounding zoning, the neighbors' concerns regarding access, and comprehensive plan commercial development goal E on packet page 104, "A major concern is that more intensive development that occurs along the corridor should not interfere with the flow of through traffic or intrude into adjoining established communities." and E.1 "Permit uses in planned multiple -family or small-scale business developments that are designed to minimize contributing significantly to traffic congestion." The location of this parcel versus the two to the west is more similar to RM with regard to traffic access for residential versus commercial. She was inclined not to move commercial so close to the curve due to the amount of ingress/egress with commercial versus residential. Ms. Brokenshire responded the developer would be required to analyze the site distance when they are developing the lot. If the City's engineering department determines there is not enough sight distance for the curve, they would ask for it to be changed with the development. Because the applicant owns the two lots to the west, they could potentially move the entrance further west away from the curve. Councilmember Dotsch commented if they did that, access could be provided on the back side closer to single family. Ms. Brokenshire answered there was also discussion about accessing residential on the lot from 228' and commercial from the front. That determination has not made at this point because there is no development proposal. Councilmember Dotsch asked about the applicant's plans for development. Ms. Brokenshire responded the applicant has not provided any direction with regard to his plans for the lot. Councilmember Nand referred to the SEPA checklist on packet page 152, Paragraph 4a which lists deciduous and evergreen trees as types of vegetation found on the site and 4b which asks what kind and amount of vegetation will be removed or altered and the response is none. She understood under a SEPA checklist no trees would be removed, and asked if trees would be removed with redevelopment, commenting the trees covered a good amount of the lot. Ms. Brokenshire answered tree removal will be addressed with development; the SEPA checklist says none because it is the review criteria for a rezone. When the developer plans to redevelop, landscaping will be required in accordance with the landscaping chapter which requires tree replanting, street trees, etc. Councilmember Paine commented with the adjacent property zoned BC-EW, it was clear the zoning could go either direction. She supported this land use change because it is adjacent and they have a common landowner. Edmonds City Council Draft Minutes August 6, 2024 Page 7 Packet Pg. 213 8.16.a Mayor Rosen asked if anyone objected to any new evidence introduced. There were no objections voiced. Mayor Rosen closed the public hearing and invited the council to deliberate and take action. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER NAND, THAT THE COUNCIL DIRECT THE CITY ATTORNEY TO DRAFT AN ORDINANCE FOR ADOPTION FOR THE REZONE OF 9514 228TH ST SW FROM RS-8 TO BC-EW FOR A FUTURE CONSENT AGENDA. MOTION CARRIED (5-1) COUNCILMEMBER DOTSCH VOTING NO. 2. FINANCIAL POLICIES Mike Bailey, financial consultant, relayed the financial policies have been reviewed a few times by the finance committee and he appreciated the progress was made during those discussions. He suggested councilmembers ask questions and make comments on the policies during a section by section review. He reviewed: Financial ReportingPolky Councilmember Dotsch relayed at the AWC Municipal Budget Workshop she attended last week, one of the recommendations was a quarterly snapshot of the funds and at that time providing a potential amendment preview to avoid surprises. Mr. Bailey responded both quarterly reports and the rhythm of amendments were subjects of discussion by the finance committee. Since monthly reporting has become so robust, it was felt that negated the need for a quarterly report. He said Councilmember Dotsch's takeaway from the workshop is a good one; if something occurred during the month that staff believes will trigger an amendment, keeping that in front of council and the public is a good practice and could be incorporated into the monthly report. Councilmember Dotsch pointed out monthly reports are only presented to committee. Mr. Bailey answered they are reviewed at committee and then passed onto council. Councilmember Dotsch preferred to have the report presented to fully council as she feared it got lost if it was not on the agenda, summarizing the more preparation and information the council has, the better at this point in time. Fund Balance Reserve Policy Councilmember Chen referred to his email about proposed amendments. He referred to the section, Reserve Levels for City Maor Operating Funds on packet page 233, and proposed amending the Water Utility Fund Reserve from 12% to 20%, amending the Sewer/Wastewater Treatment Plan Fund from 12% to 20%, and adding a Storm Utility Fund Reserve of 20% of annual operating budget expenditure. Mayor Rosen suggested the council consider those one at a time. Council President Olson commented those are in a different section and not the one the council was currently considering. Mr. Bailey suggested, rather than reviewing the policies subsection by subsection, addressing the financial reserve and working capital reserves together. The amendment Councilmember Chen is proposing is in the Fund Balance Reserve Policy. COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER NAND, TO AMEND THE WATER UTILITY FUND RESERVE FROM 12% TO 20%. Councilmember Chen commented 20% is comparable to the General Fund operating fund reserve level which is a combination of 16% General Fund Reserve and 4% Contingency Fund Reserve. Given the water utility fund is an enterprise fund, there will be unforeseen capital expenditures and he preferred to increase the reserve to 20% to be conservative. Edmonds City Council Draft Minutes August 6, 2024 Page 8 Packet Pg. 214 8.16.a Councilmember Nand asked if Public Works has commented on how restricting an additional 8% of their capital would affect operations or their ability to pursue maintenance. Ms. Dunscombe answered Public Works has not had a chance to view it. Councilmember Nand commented she preferred to have more feedback from staff regarding whether restricting an additional 8% of their revenue would affect their ability to operate vital services before she would be comfortable committing to this additional restriction. She understood from a policy level why Councilmember Chen wanted to see parity between the General Fund Reserve and the Restrict Fund Reserves. Councilmember Paine commented Councilmember Nand makes a fair point. She had hoped the council would discuss the policy and development of the policy before finetuning it. For example, in an email received today, some community members feel 20% is too high. She preferred to hear from all the directors regarding how the existing policies or revisions impact their operations. The council also needs to understand how increasing reserve fund levels would impact rates and possibly be out of balance with needs. She recalled from serving on the PPW committee that there was some interest in creating access to funds to support the local contribution for grant applications, but that is something the council has yet to discuss. She appreciated the thought Councilmember Chen put into this, but preferred to have more information regarding the impacts to programming and rates. Councilmember Eck valued what she suspected was the intent of Councilmember Chen's motion and thought it was aspirational, but also shared the concerns expressed Councilmembers Paine and Nand. She asked Mr. Bailey his opinion whether 12% was the standard level. Mr. Bailey answered in his experience 12% was relatively standard, but reserves vary based on a variety of factors including the risk of volatility in the revenue streams and risk of projects such as the treatment plant. Risk assessment is something Ms. Dunscombe suggested, but there has not been time to perform that assessment. A policy can be put in place and reviewed after additional work is done. The proposed policies reflect the typical levels. The right levels for fund balances and reserves are the questions the Government Finance Officers Association (GFOA) receives most often; the trite answer is it depends — it depends on risks, environmental factors, etc. A baseline reserve is two months' worth of expenditures which is 16% of expenditures so if something unanticipated happened, activities could be supported for two months if revenue streams were disrupted. Councilmember Eck summarized with that information and her concern 20% may be too ambitious at this point, she was unsure she could support the motion. Council President Olson commented it is important for councilmembers to know what the reserves are today, recalling 20% was a reduction of the current reserve. Mr. Bailey relayed his understanding the current reserve levels are higher than this and are the result of activity without the benefit of policy guidance. Establishing reserve level for enterprise funds would be new to policy guidance; the council already has guidance on the General Fund Reserve and the Contingency Reserve Funds. Council President Olson explained the Water Utility is currently at 20%. If council intends to make a decision without staff guidance, it may be prudent to remain at the current level. Changing the reserve does not change what the department is currently doing; revising the reserve to the amount in the policy would be a change. The most conservative thing to do while waiting for staff input is to accept the amendment as stated. She emphasized the need for approved financial policies going into the budget process; the intent is to adopt the financial policies on consent or the council agenda before the council recess in August. Councilmember Dotsch asked if a 20% reserve was factored into the utility rate study. Ms. Dunscombe answered reserves were taken into consideration in the rate study in 2023. Councilmember Dotsch expressed support for keeping the reserves as they currently exist. If there is more capital activity, the reserve should be increased. Due to the City's aging infrastructure, Edmonds is a prime example of a city where surprises happen. Maintaining the existing higher reserve would be a good practice and if the next rate study determines it is too high, lowering it could be considered. Edmonds City Council Draft Minutes August 6, 2024 Page 9 Packet Pg. 215 8.16.a Councilmember Nand asked Councilmember Chen if the amendment is not approved, he would find it acceptable if she made a motion to remove reserve levels for City major operating funds from consideration of the policies tonight and direct Ms. Dunscome to bring back information about appropriate levels based on feedback from directors and the affected departments. Councilmember Chen responded the finance committee has discussed this and that was one of the questions, following up with Public Works whether 12% was a reasonable reserve level. However, due to personnel changes, that information flow was interrupted and now the council is a point where the policy needs to be approved before the budget is underway. He pointed out the following, 1) Edmonds is an old city and its infrastructure is aged and there is a higher inherent risk that things could go wrong and 12% is less than 2 months of expenditures; 2 months is about 20% which is the reason for his proposed amendment, and 2) the policy does not reference a plan for replenishing the 12% reserve for the enterprise funds. The General Fund Reserve policy contains extensive policy documentation about replenishing the reserve. Council President Olson raised a point of order, commenting Councilmember Chen was not speaking to the motion. Mayor Rosen said he would allow Councilmember Chen to continue. Councilmember Chen continued his proposal was to establish the reserve for the utility funds at 20% which represents 2 months of operating expenditures. If that is determined to be too high in the future, the policy could be amended. Councilmember Eck said she was not adverse to 20%. She asked Mr. Bailey the ramifications of remaining at 20% versus the 12% originally proposed in the policy. Mr. Bailey answered there would be little to no ramifications, the only potential change would be during a future rate setting exercise where the current and previous reserve could be compared. Councilmember Paine asked how long it would take to do a risk assessment. Ms. Dunscombe answered it would take some time to do it well. There has been discussion about reviewing financial policies at the beginning of every year, even the mid -biennium, to ensure the policies reflect how the council wants to build the next budget. If it started early, next year would be great time for that process. Councilmember Paine relayed her feeling that 20% was too high and that 12% was probably a better level. She also did not want the council to review policies over and over without the necessary data. She supported having input from the directors as they are best able to comment on the effects it would have. Councilmember Nand said she was initially concerned about the impacts this would have to the operations of Public Works and the other affected enterprise funds, but Councilmember Chen makes a compelling argument so she intends to support the motion. She requested an update from Ms. Dunscombe at the next finance committee with feedback on the change in the reserve level from the affected departments and whether they preferred 16% or 20%. MOTION CARRIED (4-2), COUNCILMEMBERS ECK AND PAINE VOTING NO. COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER NAND, TO AMEND THE SEWER/WASTEWATER UTILITY FUND RESERVE FROM 12% TO 20%. Councilmember Chen commented his reasoning for this amendment was similar; one compelling reason for a 20% reserve is the current situation with the WWTP and the new gasification technology which is struggling, something that keeps him awake at night. He concluded it was prudent to have at least 2 months of operating funds in reserve. Council President Olson asked the status quo, whether the current reserve was 20%, not 12% as reflected in the policy. Mr. Bailey relayed his understanding that the current reserve level was at least 20%. Council Edmonds City Council Draft Minutes August 6, 2024 Page 10 Packet Pg. 216 8.16.a President Olson pointed out the 12% in the draft policy is lower than the current reserve. She agreed with Councilmember Chen's comments. Councilmember Paine asked it the intent was to bolster the General Fund with funds from a utility fund, would that most likely be borrowed from the water utility fund. Ms. Dunscombe answered that was probably the most likely fund to borrow from. Councilmember Paine asked if that was because it was the largest. Ms. Dunscombe answered sewer is the largest but has WWTP consideration so it would be better to borrow from the water utility. The stormwater fund is small. Councilmember Paine commented without input from the directors and without a proper risk assessment high, she felt 20% was quite high and she worried about hoarding public dollars without substantiative information to support it. MOTION CARRIED (4-2), COUNCILMEMBERS ECK AND PAINE VOTING NO. COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER NAND, TO ADD a 20% RESERVE FOR THE STORMWATER FUND. Councilmember Chen pointed out the budget book has three enterprise funds, water, sewer and stormwater The current policy omitted this fund which is why he wanted to add it. Council President Olson said although this was a good thought, she would not support it without additional staff input because it was a change to add a reserve. Councilmember Chen explained there are reserve funds in the stormwater fund, it is just isn't reflected in the policy. Council President Olson asked if the reserve is currently 20%. Ms. Dunscombe advised that was her understanding. Council President Olson supported the status quo for the reserve on the utility funds. It is weird because the policy reflects a lower percentage and the amendment is to raise them, but in actuality, they are staying at the level they currently exist. To the extent the council does not have the additional staff input or the risk assessment, it is prudent to keep the reserve at the current level. Councilmember Nand was glad Councilmember Chen wanted to add a reserve for the stormwater fund. She expressed support for staff input, because if the status quo is too restrictive based on the departments' goals, she would be in favor of lowering the reserve to 16% or 12%. She recognized due to staffing fluctuations, that type of inquiry wasn't possible now. She looked forward to an update at next month's finance committee if staff had the time and ability to gather that feedback. MOTION CARRIED (4-2), COUNCILMEMBERS ECK AND PAINE VOTING NO. COUNCILMEMBER DOTSCH MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO ADD ON PACKET PAGE 234 UNDER FUND BALANCE AND RESERVE REPLENISHMENT, ITEM 3, "A PLAN AND TIMELINE UP TO 3 YEARS FOR REPLENISHING THE MANDATED RESERVE POLICY LEVELS." Councilmember Dotsch recalled the AWC workshop also talked about plans and timeline for replenishing reserves. There are required replenishment timelines such as up to three years, but not establishing a timeline makes it less impactful. Mr. Bailey suggested stating the plan to replenish will include a proposed timeline rather stating a specific number of years. Given the City's current situation in the General Fund, replenishing that within three years may have other consequences that the council may find unacceptable. The notion of a timeline as part of the plan for replenishment has a lot of merit, but he wondered if the council wanted to put a hard stop on what that timeline might look like. Councilmember Dotsch restated the motion: TO ADD A PLAN AND TIMELINE FOR REPLENISHING THE RESERVE. THE REVISED WORDING WAS ACCEPTABLE TO THE SECONDER. Edmonds City Council Draft Minutes August 6, 2024 Page 11 Packet Pg. 217 8.16.a Councilmember Paine agreed a plan for replenishment was needed, but if the timeline was too long it may not be effective and if it was too short, the impacts on the community would be profound and put the City at risk for failure to meet the timeline. There will be things going to the voters in the next 1'/2 - 2 years that will be impactful to the community and including replenishment in the mix could really affect people's checkbooks. She suggested adopting a proposed timeline in a council resolution when there is a proposal. It will be important to understand the financial impacts of various proposed timelines for a replenishment plan. She summarized there are risks of too long or too short of replenishment timeline. Mr. Bailey said the current situation is an excellent example of that dilemma. Incorporating a requirement for a timeline is good and then the council can consider how the plan best meets the community needs and eventually adopting the plan via a resolution. He was unsure that needed to be in the policy for the council to take that action. Councilmember Nand recalled when the draft financial policies were discussed at the finance committee meeting, she had an extensive discussion with Acting Finance Director Dunscombe and Mayor Rosen about when benchmarks for the replenishing reserve would be established. The council declared a fiscal emergency last year and she has been waiting to hear when replenishment will start and what the plan will be. However, she was hesitant to include language in the policy that would restrict the finance department from presenting the most prudent financial plan to maintain levels of service that community members expect given the grim financial forecast. Councilmember Nand referred to language under Fund Balance and Reserve Replenishment, "...the Mayor shall present to the City Council an annual Replenishment Plan within 60 days..." It was her understanding that once the council adopts the financial policy framework, the 60 day period begins for the administration to provide a replenishment plan to address the fiscal emergency which council approved last year to allow access to the reserve funds. Mr. Bailey agreed, the council will be provided a variety of presentations including next Tuesday and at the retreat as well as the budget itself on October 1 that will directly address the issues Councilmember Nand raised. Councilmember Nand said for that reason she was comfortable with the drafted language as it exists. She respected the concerns addressed by councilmembers, but could not support the amendment. MOTION CARRIED (5-1), COUNCILMEMBER NAND VOTING NO. Councilmember Paine referred to Item 3 in the Objectives section, "Provide prudent guidelines regarding the establishment , use and replenishment of City committed or assigned fund balances reserves," relaying her understanding the directors have a lot of control over their budgets. She suggested adding language to the job descriptions about adherence to budgeted amounts. She noted that is a financial move but also making it a shared responsibility rather than just resting the finance director's shoulders. Mr. Bailey clarified Councilmember Paine was suggesting as a matter of practice that the City incorporate fiscal responsibility as a condition in department director job descriptions. Councilmember Paine agreed that was her intent. Councilmember Paine referred to last sentence on packet page 233 and continuing onto page 234, "Uses of Fund Balances or Reserves stipulated as minimum balances by this policy shall have occurred when expenditures are authorized via an appropriation of the council. Incidental use of available fund balances (Governmental Funds) or reserves (Enterprise Funds) for incidental cash -flow shall not constitute a "utilization of Fund Balances or Reserves" under this." She relayed her understanding if spending went into it a little bit didn't mean desperate measures were required but it needed to be monitored. Councilmember Paine referred to language added at the top of packet page 234, "Incidental use shall not exceed $5 million or be for more than 60 days without prior council approval." She asked how $5 million was determined. Mr. Bailey answered if a fund was in a cash flow deficit, this language was intended to refer to fluctuations that occur over the course of a month depending on cash flow, revenues, etc. The cash flow of a given fund is evaluated at month end as matter of practice and if the deficit is anticipated to be as Edmonds City Council Draft Minutes August 6, 2024 Page 12 Packet Pg. 218 much as $5 million or more, the finance director would make the council aware to ensure there were no concerns that it was higher than the policy level permitted. Councilmember Paine commented it wasn't likely that Finance would be doing the spending. She commented this policy is just a buffer, to say don't go beyond that line and $5 million is substantial. Mr. Bailey answered in the context of the General Fund where the total budget is $50 million and the cash flow this year with a relatively low fund balance, $5 million has been sufficient. Next year, he was certain the council would be involved in monitoring cash flow balances in the General Fund as the City continues to work its way out of its financial struggles. Councilmember Nand referred to the 60-day timeline for notification of council of incidental use over $5 million and recalled a suggestion she made at the Finance Committee meeting that 45 days would be more prudent. She recognized there are significant fluctuations due to the twice/yearly deposit of property tax revenue. She asked Mr. Bailey if 45 days would make more sense. Her primary concern was the City was dipping into reserves, council was approving budget amendments and spending more and more money and did not know for two months that the fund was in the hole and a fiscal emergency needed to be declared. Mr. Bailey answered the current language will serve the City well because, 1) council is getting robust information every month and the monthly report includes a cash flow statement which allows council to monitor it on a month -to -month basis and reports are provided more timely now, 2-3 weeks following the end of the prior month, and 2) this work is done at the end of each month so a mid -month view is actually impractical. It would be better to leave it a 30 days which he believed was too short or 60 days which he continued to believe served the council's purpose well because of the robust monthly reporting. Councilmember Nand asked whether an internal mechanism could be instituted that the administration has to notify all the directors at 30 or 45 days when they need to tighten their belts, before the administration's notification to council. Mr. Bailey responded when cash is very tight, it is very common for the finance function to work closely with those who are spending the money to help create awareness and manage those expenditures so that larger expenditures occur when the City is in a better cash position. Since Ms. Dunscombe has been in this role, that dialogue has been occurring. That would be the way he would typically handle it. To the extent it would be necessary, cash flow could be managed through the timing of disbursements through the finance function as well. Interfund Loan Policy Mr. Baily pointed out this is a new policy for the council. Councilmember Paine referred to the sentence, "All long-term interfund borrowing will..." and asked what long term borrowing meant. Mr. Bailey said short term debt is one year so long term would be beyond one year. Councilmember Chen referred to Short -Term Debt Policy and asked how that borrowing occurs. Mr. Bailey said at each month end, the cash accounts are reconciled and cities pool the cash from the various accounts into one account that they manage collectively which maximizes the benefit of pooled cash for purposes of investment, etc. At month end, the checking account, investment accounts are reconciled and the portions of that cash pool associated with each fund are identified and that is when a fund deficit from a cash perspective is identified. If there is a cash deficit at the end of the month, whatever the amount is determined to be at month end is borrowed by that fund from the pool and an entry made into the City's accounting records where the appropriate rate of interest as set by policy is charged to that fund as an expenditure and credited back to the pool as a whole so the benefit of the interest is shared on a prorate basis for all the funds based on how much that fund represents of the pool. The new policy calls for that interest to be disclosed in the monthly reports. Edmonds City Council Draft Minutes August 6, 2024 Page 13 Packet Pg. 219 8.16.a Councilmember Chen relayed his understanding of Mr. Bailey's explanation that the City was borrowing money from the investment pool without identifying a specific fund to borrow from and the interest is booked as an accounting entry based on the interest rate the pool earns and the interest allocated back to the pool. Mr. Bailey agreed, explaining the pool interest earnings are allocated to the funds with balances. He asked if interest allocation was done each month. Ms. Dunscombe answered yes. Councilmember Chen commented that practice is quite different from short or long term borrowing where the source is typically identified. He will not propose an amendment at the policy level, but in practice he suggested identifying the principle because when money is borrowed, the principal and interest are repaid, but this policy only addresses the interest and not the principal. He suggested talking offline regarding how to identify the source for booking the accounting entry. Mr. Bailey relayed in his experience, he has shown councils examples of the mechanics to show how the interest is booked to the funds that essentially loaned the money to the fund that is in cash deficit. Councilmember Nand recalled an issue Council President Olson raised with Ms. Dunscombe via email regarding the definition of municipal advisor, whether that is bond counsel, the finance director or someone else. Mr. Bailey answered municipal advisor is a defined term and he recommended adding it to the list of defined terms. Years ago, the Securities and Exchange Commission decided what was traditionally called a financial advisor would be called municipal advisors and would be regulated. The City has selected a municipal advisor to advise on all City debt. It would be advisable to include the municipal advisor in these conversations so they are aware of the dynamics occurring in the City's debt portfolio, because even though they are below their radar, but it can sometimes rise to a level of interest that they would want to know about. The City's municipal advisor advised the council in its most recent utility bond issue and he recommended it be added to the list of defined terms in the policy. Councilmember Paine referred to the Short Term Debt Policy, relaying she was uncomfortable with having short term borrowing happening and only reported in monthly reports. She asked if that was the current practice. Mr. Bailey answered yes and it has been happening administratively. One of the first things he recommended this year was to adopt a policy to create clarity because money was being borrowed internally and there was visibility. What is recommended is the standard practice in his experience; the council receives a monthly report that shows interest paid as well as a cash flow report. It is uncommon for councils to receive the cash flow report, but in this case it makes sense to provide the council significantly more visibility. Councilmember Paine asked if Mr. Bailey recommended notice to council when this occurs, specific notice when a cash flow shortage occurs outside the monthly reports. Mr. Bailey asked what she meant by specific notice. Councilmember Paine explained notice to council that General Fund borrowing due to a cash flow shortage is occurring. Mr. Bailey answered a cash flow analysis of the larger operating funds such as the General Fund, Street Fund, and Utility Funds will be done in anticipation of the upcoming budget, especially when reserve levels are as low as they are in some funds. Property taxes are 20+% of the City's revenues twice a year, a practice that is routine in organizations like fire districts. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER NAND, TO ADD A DEFINITION FOR MUNICIPAL ADVISOR. Council President Olson commented in Edmonds it has always been called bond counsel. Mr. Bailey explained they are two different things. MOTION CARRIED UNANIMOUSLY. Budget Policy Edmonds City Council Draft Minutes August 6, 2024 Page 14 Packet Pg. 220 Councilmember Paine asked if "outstanding credit rating" could be changed to "investment grade credit rating" in the purpose section on packet page 235. Mr. Bailey answered it is council's prerogative. Councilmember Paine said her research did not find "outstanding" as a metric that was used. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER CHEN, TO CHANGE "OUTSTANDING CREDIT RATING" TO "INVESTMENT GRADE CREDIT RATING." Council President Olson said she was not familiar with either term and asked the intent of "outstanding." Mr. Bailey said outstanding was used in the previous draft so it was carried forward. It was his understanding the term "outstanding" was intended to imply very high like AAA using the Moody or Standard & Poor's scale. Investment grade would be through a B rating; C ratings are below investment grade. Another alternative would be a strong credit rating or other term that reflects the council's intent. His impression was to reflect the council's intent to have policies and practices that merited very high credit ratings. Council President Olson commented her intent would be at least AA or above so investment grade would not be an option. She noted that affects the interest rate when the City wants to borrow. Mr. Bailey said the council could choose to say AA or above; it is a statement of intent to have policies and practices that result in an evaluation of the City's credit that would be at investment grade, AA or above or outstanding. Councilmember Paine restated the motion. CHANGE "OUTSTANDING CREDIT RATING" TO "HIGH INVESTMENT GRADE CREDIT RATING." THE REVISED WORDING WAS ACCEPTABLE TO THE SECONDER. Councilmember Nand asked if was anticipated the City would ever have such a debt load that it would be below investment grade or below B and whether that happens. Mr. Bailey answered it does happens, he would hesitate to speculate that it would ever happen in Edmonds. Below investment grade rating is certainly within the realm of possibilities. Councilmember Nand assumed that would be a transitory status. Mr. Bailey referred to Detroit, Michigan, which recently achieved an investment grade credit rating,; they have been below investment grade for quite some time. Councilmember Nand wondered if this would somehow impact the City's ability to leverage for major infrastructure, etc. Mr. Bailey commented there are a lot of things that go into the timing and quality of credit and submitting for review for a credit rating; having strong policies that the City consistently follows is high on that list. Council President Olson was not confident that everyone who reads high would know what it meant; she preferred AA or AAA so she will not support this amendment. MOTION ENDED IN A TIE, COUNCILMEMBERS ECK, PAINE AND NAND VOTING YES; COUNCILMEMBERS CHEN AND DOTSCH AND COUNCIL PRESIDENT OLSON VOTING NO. Mr. Taraday advised unless this policy is adopted by ordinance, Mayor Rosen could break tie if he wished. Council President Olson asked if Mr. Bailey had a recommendation for how the council would adopt this policy, whether it would be by ordinance. Mr. Bailey answered no, in his experience policies are typically adopted as a statement of intent by the council which would typically be a resolution. MAYOR ROSEN VOTED YES, BREAKING THE TIE, AND THE MOTION CARRIED (4-3). Mr. Bailey referred to the Operating Budget Policy, relaying one of the questions he often hears is whether the policies are intended to be aspirational or the current state. They are intended to aspirational although most want to meet and exceed their policies but may not always find themselves in that situation. Because the policy exists doesn't mandate certain things, but it would be appropriate to call out any shortcomings Edmonds City Council Draft Minutes August 6, 2024 Page 15 Packet Pg. 221 8.16.a from the policy, for example in a budget, if the budget did not meet the City's policy standards. In budgets he prepared, he recommended calling that out to make it clear to the council and public. The budget policies are a bit aspirational but intended to become the new standard. Mr. Bailey referred to the policy regarding the Long Range Financial Strategy, acknowledging confusion by the finance committee about how this is characterized and suggested could be stated more as a policy statement than a task. Councilmember Paine asked how seeking grants would fit into a Long Range Financial Strategy as some large capital projects can be ongoing for several years. Mr. Bailey answered that would be a consistent approach, especially for grants that sustain multi -year projects. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER CHEN, TO BRING THE FINANCIAL POLICIES AS AMENDED TO A FUTURE CONSENT AGENDA FOR APPROVAL. Council President Olson commented it would be nice to see the changes that the council approved implemented into the policy before final approval. Mr. Bailey commented based on the amount of work that has gone into the policy, the council's intent will be clear to staff and will be used to inform the budget process. Council President Olson expressed appreciation for all the work that went into the policies. MOTION CARRIED UNANIMOUSLY. Mayor Rosen declared a brief recess. 3. GREEN BUILDING INCENTIVES DRAFT CODE AMENDMENT INTRODUCTION Building Official Leif Bjorback introduced Planner Tristan Sewell and Planning & Development Director Susan McLaughlin. Planner Tristan Sewell reviewed: • Brief Summary o Buildings emit most of Edmonds' local climate pollution. Residences emit over a third. o Encouraging development with reduced environmental impacts via optional permit review and land use incentives. o Proposed incentives expand upon underutilized existing examples o Learn how to expand and adapt to more contexts, zones, etc. o Planning Board recommends — memo forthcoming • Policy Context 0 2020 Comprehensive Plan Climate Change Element ■ B.1: City takes lead reducing Edmonds' GHG emissions ■ E.2: Programs and incentives for (re)development to reduce GHG emissions 0 2023 Climate Action Plan ■ Climate neutrality by 2050 ■ Action BE-2.2: Develop and implement a green building incentives program • Program Objectives o VALUABLE ■ Desirable to homeowners and developers, motivating the environmental outcomes ■ Greater incentives in exchange for `greener' certification o SIMPLE ■ Expand upon code precedent, specifically Titles 16 & 22 ■ Use industry standards to avoid creating unique criteria ■ Minimize impacts on City staff Existing Regulations Edmonds City Council Draft Minutes August 6, 2024 Page 16 Packet Pg. 222 o WMU requires Built Green 1-3 Star or equivalent LEED o Extra height for LEED Gold in: ■ RM - Edmonds Way ■ BC - Edmonds Way ■ Westgate ■ Firdale Village District 2 (Multifamily Residential) ■ Minimal uptake - only Westgate Village D15TW-78OLtQMF$FOR `•w.r.cw —"•—" ABOMF WADE 8U1tDNG(% ® E AF■ SF-�--> • Market Influence o Edmonds ■ 25 Built Green Projects o Neighbors and Peers ■ Hundreds of Built Green Projects in: - Shoreline - Everett - Kirkland u_ �s, eiW�r� tatz Ak m Ktt1rJ� Rr,tflP TrOq Kirkland • Possible Incentives o Expedited plan review - time is money o Additional building height - enables greater efficiency o Reduced setbacks - onsite location flexibility o Increased lot coverage - more developable lot area o Increased Density - number of units, floor area ratio o Reduced off-street parking - specific needs vs. one -size -fits -most • Important Notes o Incentives never supersede other regulations. o Onsite realities may limit utilization of incentives. o Possible limiting factors: Edmonds City Council Draft Minutes August 6, 2024 Page 17 Packet Pg. 223 8.16.a ■ Critical areas ■ Applicant finances ■ Existing development ■ Topography ■ Building and Fire codes ■ Stormwater ■ Design review, including landscaping ■ Street frontage improvements and right-of-way access ■ Shoreline Master Program Mr. Bjorback reviewed: • Program Development o Researched incentives programs in the region and nationally ■ American Institute of Architects ■ American Planning Association o Learned from peers and neighbors ■ Cities of Bellevue, Everett, Kirkland, Seattle, Shoreline, and Tacoma o Master Builders of King and Snohomish Counties (MBAKS) o Mayor's Climate Protection Committee o Public forum seeking input from both industry reps and public o Met with Planning Board on 4 occasions • Construction Standards (Established Certifications) o Single -Family Residential: Built Green® 4-Star o Commercial, Multifamily, and Mixed Use: LEEDTM Gold o Flexible, point -based systems — not prescriptive o Periodically updated in response to the market and regulation o Widely used and recognized in our region o Third -party verified • Point Categories o Built Green ■ Site and Water ■ Energy Efficiency ■ Health and Indoor Air Quality ■ Materials Efficiency ■ Equity and Social Justice ■ Operation, Maintenance, and Homeowner Education ■ Built Green Brand Promotion o LEED ■ Integrative Process ■ Location and Transportation ■ Sustainable Sites ■ Water Efficiency ■ Energy and Atmosphere ■ Materials and Resources ■ Indoor Environmental Quality ■ Innovation ■ Regional Priority Draft Permit Review Incentives Edmonds City Council Draft Minutes August 6, 2024 Page 18 Packet Pg. 224 8.16.a DRAFT - EDMONDS TARGET TIMES FOR PERMIT PROCESSING (WEEKS) Actual Review times may vary Permit Type Review Type New Single Regular Family Expedited Single Family Regular Addition or Remodel Expedited Commercial/ MF Regular New Expedited CommerciaVMF Regular Additions Expedited Commercial Regular Remodel (Tenant Improvement) Expedited Total Target (Review Time 1st Review 2nd Review 3rd Review Review Time Savings 6 3 2 11 3 2 1 6 5 weeks 3to5 2to3 1to2 6to10 2 to 3 1 to 2 1 4 to 6 2-4 weeks 8 5 3 16 4 3 2 9 7weeks 4 3 2 9 2 2 1 5 4weeks 4 2 1 7 2 Expedited review for single family not available in RM or B zones Review times may vary depending on staff work volumes and complexity of project. Mr. Sewell reviewed: • Draft Land Use Incentives 4 i 3weeks DevelopmentType Multifamily Residential Commercial Business (M Zones (RMiZones I:C>Zones Minimum Certification Built Green 4-Star LEED Gold Built Green 5-Star or better projects may use setbacks NIA one zone smaller (i e., RS-10 to RS-8) Choose one of the -5 plus the 5pitched root bonus for all portions sloped following: at least. . -5' in addition to the 3-in-I2 BC ,5'where all portions existing pitched roof above 25' are sloped at bonus of Ch. 16.30 4-in-12 BN. BF +5 least 4-in-12 . Maximum unit 6-in-12 BD5 CCW only; density increased one tier (i.e., RM-3 to NIA BD1 -4 RM-2 4) Parking 1 per dwelling unit 1 per dwelling unit N/A 1 per 500 sq. ft. leasable commercial Floor area Mr. Bjorback reviewed: • Enforcement - Case Studies o Examples from other jurisdictions: ■ Certification required within 6-30 months of issuance of Certificate of Occupancy ■ Financial penalty models: - Flat rate - Percentage of work valuation - Per square foot ■ Remit any waived or reduced fees in full ■ Liens may be issued for the penalty or abatement needed to comply • Proposed Enforcement Measures o Proof of certification required prior to issuance of Certificate of Occupancy, otherwise two 2- year performance bond required: ■ Requires registration of the project with the certifying organization ■ Expedited permit review bond valued at 50% of building permit fee ■ Land use incentive bond valued at 5% of the project valuation ■ Bonds released upon approval of certification o Failure to certify within 2 years surrenders the bonds as a penalty ■ Expedited permit review bond processed as permit fee revenue ■ Land use incentive bond funds the Green Building Incentives Program • Next Steps Edmonds City Council Draft Minutes August 6, 2024 Page 19 Packet Pg. 225 8.16.a o Discussion: September 10, 2024 O Public Hearing: September 24, 2024 O Council Action: October 1, 2024 Councilmember Nand relayed her understanding the fees charged by the LEED program can be cost prohibitive to certain developers. She asked if the proposed financial incentives would pencil out when considered against the cost of LEED certification. Mr. Sewell answered based on what staff has heard from stakeholders, they think the program offers enough carrots to cross that threshold. It should go without saying that not every project will pencil in that way; some will look at it and say it will not work for them, it may be matter of scale for some. He clarified LEED Gold is not one thing, there are a lot of different versions and has a broader application than the Built Green residential model. Based on what staff is seeing from its peers and attempt to make equivalencies, they think the program will cross that threshold. Council President Olson said in theory she is100% excited about the green incentives and when it was approved in the Climate Action Plan (CAP), everyone has been looking forward to the development of the program. However, she had concerns with regard to implementation. For example she was looking for something she was told would be in the program that she was not seeing so perhaps it was already taken out, 40% lot coverage versus 35%. Mr. Sewell said there has not been a lot coverage proposal. It was considered internally, but was not presented to the planning board. Council President Olson continued, she had similar concerns regarding reduced setback and going down a level because it actually sacrificed something that was green, sustainable and good for the environment to get this other. Setbacks were reduced in the DADU code and now someone could choose the zone smaller than the one they are in, but the setbacks in some of those zones were already reduced so this will be a very significant change. The other thought is the combination of how all things come together; she wanted to see it all at the same time because one affects the each other. With regard to the DADU code that was just approved, if a green incentive was applied to a new ADU, it can get 5 extra feet as an incentive which would conceivably make the DADU taller than the main residence. She has heard repeatedly the community does not want the weirdness of tall spires of DADUs that dwarf houses and make neighborhoods look weird. She needed to see the zone it would be applied to and the impact of the allowed height, the extra five feet or the reduced setback. She was especially concerned about setbacks as they had already been reduced. She recalled a councilmember's email about making a motion related to timing. The intent was council action later this year, but preferred to finalize the comprehensive plan so the council knew what this program was being applied to in order to know the impacts. Councilmember Eck asked staff their thoughts about Council President Olson's concerns. Mr. Sewell provided and reviewed illustrations of setbacks: Single Family Residential — Built Green 4-Start o Includes remodels, duplexes, and ADUs O Excludes new SFRs in Business, Commercial and mixed use zones — remodels, ADUs OK Built Green 4-Star or better Parking Height One per dwelling unit _ _ _ _ Pitchod Foot 5 a-io-92 Incent�e Sta. Heel* Max 25' Built Green S-Star or better Setbacks As one zone smaller (N/A in RS-6, RSW-12, and RS-MP) Images to Scale Edmonds City Council Draft Minutes August 6, 2024 Page 20 Packet Pg. 226 8.16.a Minimum RS-8lot • Standard lot • 701 width. 8.000 sq. ft. • Most common zone • Maximized 35% coverage • RS-6 setbacks in groan Highly idealized scenario, not reality Presented as greenheld development Using squares for footprints Illustrating most permissive scenario Not Illustrating detached accessory structures New ADU code and incentives • 1,450 sq, It. primary dwelling footprint • Two 900 sq. ft. DADUs • one single -story with reduced 5'setback • One two-story with standard 10'setback Height • All receive +5' pitched 4-in-12 incentive if all dwellings are Built Green° 4-Scar Setbacks • All can receive green building setback reduction if aU are Built Green° 5-Star • ADU rear setbacks always supersede Parking • No change New ADU code and incentives Lot • Minimum -sized standard RS-8lot • Maximized lot 35% coverage • Two 900 sq. ft. DADUs • one singte-story with reduced 5'setback • One two-story with standard 10' setback Height • All receive +5' pitched 4-in-12 incentive if all dwellings are Built Greenm 4-Star Setbacks All can receive green building setback reduction If all are Built Green' 5-Star • ADU rear setbacks always supersede Parking • No change nu' r.Viidb * 11AY ?Y1.1b.dl 1ItS lmQII[ m�H Rridt•h,.M INldl � 010 Sn�fmiy ta.eenullil-a, >a Snye f.e.ir A—1-1 IR1 b7 1140 s.. W,i Councilmember Eck relayed her understanding if an ADU was built to LEED or Built Green standards, it could receive additional height. Mr. Sewell explained other incentives could be offered for an ADU such as increased square footage or lot coverage which may make more sense than height for ADUs. Edmonds City Council Draft Minutes August 6, 2024 Page 21 Packet Pg. 227 8.16.a Councilmember Eck relayed council could limit height or decrease setbacks for ADUs. Ms. McLaughlin explained this is staff s proposal based on staff s research, stakeholder discussions, peer review, the City's existing code and opportunities. From a policy discussion, it is completely up to council. With regard to height, the planning board recognized green building warrants interstitial space between stories which is more common in multifamily or commercial buildings given larger ventilation systems, whether 5 feet is inappropriate in lower density residential or appropriate in mixed use and commercial zones. These are policy discussions staff welcomes council to have. Councilmember Eck asked if moving forward, would council select either LEED or Built Green or both. Ms. McLaughlin answered both, LEED is for commercial, multifamily and mixed use and Built Green is for low density residential. Councilmember Paine referred to the slide regarding possible incentives and asked if the City could choose which ones it wants. She was aware of concern regarding the percentage of lot coverage and was glad to be moving away from 40% but other things that she was interested in keeping were more permeability in residential zones to improve stormwater infiltration, retain and design around trees, etc. She looked forward to the public hearing and other presentations to get more information about land use and other elements in the comprehensive plan. Ms. McLauglin emphasized that while these are possible incentives, they are not the ones the planning board landed on. The previous table is the proposed incentive package. Councilmember Dotsch said she will be curious to see the planning board memo. She referred to the list of questions including can staff successful implement accelerated review. She has been told the City is three months or more behind in reviews. She has heard from developers that that is a great incentive, but it doesn't sound like that is an option. She worried that others waiting for review get delayed even further. She summarized it seemed like a great opportunity, but one the City was not quite ready for. Ms. McLauglin responded expedited review will always be relative to the existing target date so a green building applicant would still get an expedited review regardless of the delayed target. Councilmember Dotsch said she was thinking of bandwidth right now. Ms. McLauglin said the queue list remains the same. Councilmember Dotsch said it is a great goal but may be premature to put it out to the community. She referred to the draft permit review incentives for single family residential and multifamily residential and asked whether middle housing was defined as single family. She recalled on one slide duplexes and ADUs were defined as single family, but if quadplexes are allowed in single family if one unit is affordable, would that also be considered single family. Mr. Sewell explained the City hasn't fully accounted for compliance with HB I I10 at this phase. Councilmember Dotsch recalled the 40+% lot coverage may have been mentioned in the webinar on HB 1110. She expressed concern these regulations will be additive to other changes being made in the comprehensive plan and feared it was cart before the horse. Councilmember Dotsch continued, the comprehensive plan also addressed changing the zoning of single family and asked if current zoning would even apply. Ms. McLaughlin responded these regulations are written under the existing development code and comprehensive plan. It is anticipated single family will become low density residential in the 2025 code amendments and the comprehensive plan land use designations which would enable middle housing. In 2025 there will be a comprehensive code amendment to correct any zoning references to single family. The discussion is whether what is relevant for single family now will still relevant for a low density residential zone. The way the regulations are written, staff believes it is still compatible. The modest setback reductions for ADUs would still be consistent with the policy language and applying these incentives. Staff does not see conflicts, but there will absolutely need to be some rationalization when the code amendments are done. With regard to getting the cart before the horse, in the wake of potential new development, she would rather have a Green Building Incentive Program at the ready so any new development is green. Once some higher density standards are enabled in centers Edmonds City Council Draft Minutes August 6, 2024 Page 22 Packet Pg. 228 and hubs to meet growth strategies, there should be an adopted green building incentive program so new buildings are modern and sustainable. Councilmember Dotsch commented Edmonds has a lot of slopes and a height increase on a slope is quite dramatic for the surrounding neighbors. If the setbacks are reduced so buildings are closer to neighbors, that also impacts light and views. She looked forward to a better understanding of what these regulations entailed in addition to the comprehensive plan changes. She commented on the importance of visuals at public hearings to illustrate proposed changes. Councilmember Nand commented on the striking difference in the percentage of Built Green in Edmonds versus surrounding cities such as Shoreline. She was excited to have this in place before a new cycle of development begins under the state housing bills. She asked if it would be possible to do modeling to illustrate how much greenhouse gas is generated by a typical 2-story build under current construction practices versus Green Built 4 or 5 and LEED. Ms. McLaughlin answered calculations in the existing CAP indicated over 30% of emissions are from residential development. Staff could research whether the Built Green program has a way to calculate that. Councilmember Nand said she was excited to better understand the environmental impact a green building incentive program would have in real time. Ms. McLaughlin explained while this came from the CAP, the City's ability to achieve it will also depend on the ability to achieve the CAP target of carbon neutral by 2050. It is important to follow through with reducing residential emissions. Mr. Sewell said Built Green is calibrated off the Washington State Energy Code and is intended to be 20% improvement at the 3 star level. Councilmember Chen said the direction this is heading is the right one and there may be a lot of excitement building based on something new, but it will take time to adapt to it and get to know it. He suggested it might be helpful to provide visualizations of developers taking advantage of the incentives on a DADU for example, such as maximizing 1200 square foot footprint and 24' height limit plus the 5' height green building incentive to assist the council and the public in understanding the maximum height and size. Ms. McLaughlin said Mr. Sewell attempted to do that in a bird's eye view, but it could be done in SketchUp. She cautioned the design would look like a box, but it would provide some perspective. COUNCILMEMBER DOTSCH MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO POSTPONE THE NEXT STEPS IN THE PROCESS OF IMPLEMENTING THE GREEN BUILDING INCENTIVES PROGRAM UNTIL AFTER THE 2024 UPDATE TO THE COMPREHENSIVE PLAN IS APPROVED BY COUNCIL ALONG WITH THE LAND USE MAP. Councilmember Dotsch commented the discussion provided good input especially in reference to considering baseline height changes along with potential increased lot coverage, setback changes in the updated comprehensive plan and the land use map for different areas of the City that will not be understood until approved in December. While the goal and adoption of a green building incentive program is part of the CAP and council desires to pursue this goal, there is no specific date especially when everyone does not know what land use changes will result from the comprehensive plan update. The process would be more holistic and transparent for all involved, developers and citizens, by having a chance to understand exactly how the impacts could be additive within a green incentive program in relation to the new land use map approved in December. Council President Olson agreed that delay would provide more transparency to what the public is commenting on. Until they know what the baseline is, they don't know what green incentives will do and whether or not they support it. The council will not get valid input from the public if the public hearing is held before they have all that information. She reached out to the city attorney to ask whether DADUs could be excluded from the green incentives and he has not yet been able to provide guidance. There are so many unknowns and answers are needed before making a decision such as excluding DADUs. She recalled some Edmonds City Council Draft Minutes August 6, 2024 Page 23 Packet Pg. 229 of the house bills did not allow ADU/DADUs to be treated differently than single family. She was uncomfortable with proceeding until the comprehensive plan was finalized. Councilmember Paine did not support the motion to delay. Staff has been working on a green building ordinance for a while via discussion with the community, planning board and climate protection committee. There will need to be some adjustments in the code, but the value of green buildings on greenhouse gases is something the City can do now. She did not see any value in delaying. Councilmember Nand appreciated Councilmember Dotsch bringing this concern forward. Her initial thought was if there was stacking of incentives to the point the public found it objectionable and communicated that to council, the regulations could be amended. As the City is doing the comprehensive plan update and trying to present a vision to the development community, stakeholders and property owners of how Edmonds should be built/rebuilt in the future, she preferred to do it comprehensively. She did not support the motion. Councilmember Eck appreciated Councilmember Dotsch's intent and saw the point of her motion. She asked for staff s opinion on the motion. Ms. McLaughlin responded a public hearing was scheduled; it was important to hear from the public and to factor that into this discussion and the policy decision. Staff put a proposal forward that they think is compatible with peer cities and with existing zoning and with what they foresee as the outcome of the comprehensive plan land use framework. Ultimately while she thinks the land use incentives are critical for getting developers excited and offsetting the cost of going green, if council is ready for an expedited review, perhaps that is where to start. Green building incentives will influence development and the CAP envisioned developing this program in 2024 so she preferred to make a good attempt at it rather than putting the whole program aside. Councilmember Eck relayed her understanding this is a living document, the public and council will be providing input that staff will be factoring in. Mr. Sewell agreed with Ms. McLaughlin's comments. Council President Olson agreed there had been a great attempt by staff and this was a very interesting and comprehensive document and she could see all the work behind it. She preferred to wait on providing setbacks as an incentive until the cumulative effects were known. She could support a proposal for green building incentives that include expedited permits, but felt it was a bad idea to proceed with any of the other incentives. She supported postponing as the council will not get valid information from the public without them knowing what it applies to. Ms. McLaughlin referred to the table with land use incentives, pointing out setbacks currently only apply to single family. How the council ultimately decides to incentivize this program, excluding low density setbacks would also be an option. Mr. Sewell advised only Built Green 5 Star or better single family residential can reduce setbacks. Councilmember Chen commented there was a compelling reason for this proposal. He wanted to understand the practical aspects from a human resources standpoint. With staff working on the comprehensive plan and the budget, he asked whether staff had the bandwidth to take on this project at the same time. Ms. McLaughlin answered the good news is the heavy lifting, the draft code amendments, has been done and the planning board supported staff s recommendation. If the council adopts the proposed code amendments, not much more work would be required to implement and administer the program. This was developed internally with no consultant contracts so there is little to no fiscal staff impacts. Councilmember Chen summarized given the urgency of the CAP and the global direction the community is heading, he would like to hear what the public has to say. He did not support the motion. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO EXTEND UNTIL 10:45. MOTION CARRIED (5-1), COUNCILMEMBER CHEN VOTING NO. MOTION FAILED (2-4), COUNCIL PRESIDENT OLSON AND COUNCILMEMBER DOTSCH VOTING YES. Edmonds City Council Draft Minutes August 6, 2024 Page 24 Packet Pg. 230 8.16.a 4. ERP CONTRACT Information Services Manager Brian Tuley referred to information in the packet regarding the contract and an Excel spreadsheet with prices for the next 4 years to change out the existing accounting system and upgrade to the latest version of Tyler Technologies product, EERP. Work on this project began in 2021 when Tyler began hinting that updates would not continue forever. City staff started looking at what other municipalities in Washington were using. The technology department is a member of Association of County and City Information Systems (ACCIS) which has about 177 members. Because governments do not compete like the private sector, they share information. Based on a poll, a list of a six interesting contenders was developed. The finance department reviewed a couple, looking at their business functions and features. Based on review and costs, the clear winner was Tyler Technology's EERP system. It was called Munis until last year and rebranded to EERP. It is a cloud -based system of their current system; the current system has not had any major upgrades since 2010. Mr. Tuley continued, organizations tend to stay with a system until the pain of using it exceeds the pain of changing. In this case, last year the City received notice Tyler planned to depreciate the product in 2027, giving the City 3 years to switch to another product. Staff is seeking approval for the mayor to sign the contract and proceed with implementation. Because municipalities notoriously spend a lot of time and are cautious about making decisions and getting things done timely is challenging, Tyler does not schedule the project until the contract is executed. With their current backlog, the time between execution and beginning work is about 7 months which means getting started about February; implementation takes 26-30 months; he averaged the cost at 28 months. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER NAND, TO AUTHORIZE THE MAYOR TO SIGN AND EXECUTE THE CONTRACT. Councilmember Paine thanked Mr. Tuley for describing the timeline. The sooner the mayor signs the contract the sooner this essential piece of the City's infrastructure can move forward. Councilmember Nand said she was in favor of authorizing the mayor to execute the contract. She relayed another benefit of using a Tyler product is data migration is cheaper and more effective than moving to a new platform. She expressed appreciation for Mr. Tuley's diligence with this project and bringing a recommendation to council. Mr. Tuley explained Tyler has either converted or are in the process of converting 122 municipalities to the new platform; there were previously 212 customers on Eden, the system Edmonds used. They have honed in their process, built the scripts and the City should be able to leverage the challenges of municipalities who have already gone through the process. Councilmember Dotsch said this software came up at the AWC Financial workshop she attended. She asked how the software was working for other cities, relaying her understanding there were some issues with reports, noting the timeframe would provide time to work out bugs. Mr. Tuley answered most cities have done really well; there have been a few challenges here and there, but cities with challenges are in the minority. Any uniqueness has to be specified to ensure it is incorporated. There are a good breadth of canned reports available; Edmonds' workflow is not that unique compared to than other cities. Councilmember Dotsch asked if there was a point person in charge of this change. Mr. Tuley answered he will be the City's project manager and Tyler will also have a project manager who will be responsible for ensuring that City resources responsible to vet information are done in timely manner. Other staff who are subject matter experts have been identified such as the utility billing specialist will be relied upon when converting utility billing, the payroll specialist and HR department will be heavily involved, and accounting will be heavily involved in the first phase. Edmonds City Council Draft Minutes August 6, 2024 Page 25 Packet Pg. 231 8.16.a Councilmember Dotsch asked how understaffing will affect implementation. Mr. Tuley answered City staff is lean, it will be a lot of work if it is done as soon as possible or the City waits two years; there isn't much choice, it has to be done. Councilmember Chen said he was comforted to hear there was a project manager in the City and from Tyler. He referred to the experience with OpenGov at a time when everything was rosy and good but it didn't turn out that way. That triggers him to think about what processes need to be put in place to avoid a similar situation, especially given lean staff levels. He asked if there was a backup person on both sides. Mr. Tuley answered there are definitely backup people on the City side for him; he left the City for a period of time and returned and people acted as temporary managers while he was gone. He was confident the City has the skill set of individuals to back him up should something happens. From the Tyler side, since they formally announced they were winding down the Eden product, they have been transitioning staff out of Eden into the implementation team. There are over 40 staff dedicated to transitioning from the legacy product to the new product. Tyler has made heavy investments in the new product; it is in their interest because municipalities talk and they want to keep the best public relations. Councilmember Chen asked about the timeline for implementation, relaying his understanding it was implemented by module. Mr. Tuley answered it will be done in three phases; the first phase, accounting will be approximately 12 months and doesn't have to be completed before the second phase, HR, starts, and a bit of an overlap when the third phase, utility billing starts. Who is assigned to which deliverables has not been completely identified. There is a RACI's matrix in the documentation that defines the positions and what they are responsible for. He offered to provide that information. Councilmember Chen said that would make him more comfortable. Councilmember Chen asked about billing, whether the City was paying in stages. He hated to pay $400,000 and things didn't work out and there was no recourse. Mr. Tuley answered there is an initial payment to initialize the cloud platform; Tyler leases cloud space from a bigger provider, and then the City pays for a year of maintenance. When that is set up, the City will no longer pay maintenance for the existing system. Currently the City pays $103,000/year to maintain the existing system; the new system will be $238,000/year. That licensing fee will continue as long as the City utilizes the system. Implementation fees are based on actual effort and time by the vendor; as they do things, the City will pay for their time, travel for onsite training, but a lot of work can be done remotely such as extracting data. It is a time and materials situation with estimates based on the over 100 implementations they have done. Councilmember Chen said obviously the council are not experts in this field and are placing their trust in him. He thanked Mr. Tuley for his efforts. MOTION CARRIED UNANIMOUSLY. 10. COUNCIL COMMENTS Councilmember Nand thanked Acting Director Dunscombe and Mr. Bailey for their research and incredibly hard work on the financial policy framework which required months of effort to prepare that highly sophisticated and detailed document. She believed the policies would help remedy some past issues that have led to the budget woes the City is experiencing. Councilmember Paine reminded property owners whose property abuts a sidewalks to trim vegetation creeping onto sidewalks and preventing people to pass safely, particularly people using wheelchairs. To Councilmember Nand's earlier comment thanking Ms. Dunscombe and Mr. Bailey, Council President Olson added her thanks to the finance committee who put in a lot of work and fielded a lot of comments from residents who provided input on the policy. She reminded it is Taste Edmonds weekend beginning on Friday at 3:00 on Civic Field. Edmonds City Council Draft Minutes August 6, 2024 Page 26 Packet Pg. 232 8.16.a In addition to thanking the finance department and Mr. Bailey, Councilmember Chen pointed out former Councilmembers Diane Buckshnis and Dave Teitzel were instrumental in the early stages of rewriting the financial policies. Councilmember Eck advised tonight is National Night Out. She missed being with her Westgate neighbors tonight and others in the community who got together. She thanked the neighborhoods who are part of National Night Out and law enforcement and other staff who participate. It is important to highlight the work law enforcement does every day to keep the community safe; the intent of National Night Out is to bring community and law enforcement together to strengthen relationships and create better understanding of each other. 11. MAYOR'S COMMENTS Mayor Rosen had no comments 12. CONVENE IN EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(I) At 10:20 pm, the council convened in executive session to discuss pending or potential litigation per RCW 42.30.110(1)(i) for a period of 15 minutes. At 10:35 p.m., Mayor Rosen announced that the executive session would be extended to 10:45 p.m. 13. RECONVENE IN OPEN SESSION The meeting reconvened at 10:45 p.m. ADJOURNMENT With no further business, the council meeting was adjourned at 10:45 pm. Edmonds City Council Draft Minutes August 6, 2024 Page 27 Packet Pg. 233 8.17 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Council Special Meeting Minutes August 13, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-08-13 Council Special Minutes Packet Pg. 234 8.17.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAT MINUTES August 13, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Chris Eck, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER STAFF PRESENT Sharon Cates, City Attorney Jessica Neill Hoyson, HR Director Scott Passey, City Clerk At 5:45 p.m., the Edmonds City Council Special meeting was called to order by Mayor Rosen virtually and in the City Council Conference Room, 121 — 5th Avenue North, Edmonds. 2. CLOSED SESSION Mayor Rosen announced that the Council would convene in closed session until 6:45 p.m. to discuss collective bargaining strategy per RCW 42.30.140(4)(A). 3. RECONVENE IN OPEN SESSION At 6:20 p.m., the closed session concluded, and council reconvened in open session. ADJOURNMENT With no further business, the Council meeting was adjourned at 6:20 p.m. Edmonds City Council Draft Minutes August 13, 2024 Page 1 Packet Pg. 235 8.18 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Council Meeting Minutes August 13, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-08-13 Council Minutes Packet Pg. 236 8.18.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES August 13, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Chris Eck, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Kim Dunscombe, Acting Finance Director Todd Tatum, Comm., Culture & Econ. Dev. Dir Mike Clugston, Acting Planning Mgr. Mike De Lilla, Senior Utilities Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 6:59 pm by Mayor Rosen in the Council Chambers, 250 5' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Council President Olson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. PRESENTATIONS 1. NATIONAL SUICIDE PREVENTION MONTH PROCLAMATION Mayor Rosen read a proclamation proclaiming September 2024 as National Suicide Prevention Month in Edmonds. He presented the proclamation to Levi Van Dyke, Chief Behavior Health Officer, Volunteers of America Western Washington. Mr. Van Dyke explained VOA Western Washington has crisis line services including the 988 Suicide Prevention Lifeline. He was honored to receive the proclamation on behalf of his team and colleagues working in suicide prevention. He thanked the mayor, council, and city for recognizing Suicide Prevention Month in September and the first ever 988 Day on September 8. Since 988 became operational in July 2022, over 10 million contacts have been answered nationally. Locally the center provides support to hundreds of individuals or help seekers every day. Acknowledgements like this proclamation make it easier for Edmonds City Council Draft Minutes August 13, 2024 Page 1 Packet Pg. 237 8.18.a people to reach out and get support from services like 988. He again extended his thanks, appreciation and gratitude for the proclamation. He invited council and the public to distribute the 988 materials he provided. 2. DEIA COMMISSION ANNUAL REPORT Todd Tatum introduced Elaine Helm, Co -Chair and Jessie Owen, Co -Chair and recognized DEIA commissioners in the audience. Co -Chair Helm displayed photographs of DEIA Commissioners Dipti Chrastka, Pam Iverson, Patty Narvaez-Wheeler, Rebecca Perault, Rowan Soiset, Umrah Thomas and Student Rep Sofia Marie Castillo. She reviewed: Our Mission o The mission for the Edmonds Diversity, Equity, Inclusion and Accessibility Commission is to promote and embrace diversity, equity, inclusion , and accessibility through action, education, and guidance. The commission seeks to foster an understanding that includes, accepts, respects and appreciates each individual member of our community. The commission helps to identify actions which the city government can take to improve equitable access and address adverse impacts of past policy and conditions. We achieve our mission through a community focused, multi -pronged approach consisting of three core roles o Service Provider ■ We serve as a resource for the community by providing education and resources that foster awareness and build community practices that support every individual's needs o Trusted Advisory ■ We make thoughtful recommendations to the mayor and city council which encourage city officials to ensure a holistic perspective when planning for the Edmonds community. o Accountability partner ■ We respectfully support, guide and challenge government policy development when necessary to prioritize accountability and ensure planning measures center DEIA principles. o Overcoming significant challenges from the previous year, including committee member turnover and reduced support staff, the DEIA Commission achieved a record -breaking number of community engagements in Edmonds during 2023/24 Co -Chair Owen reviewed: Service Provider o Diversity Film Series o Hispanic Heritage Month Proclamation o Launched monthly newsletter and Instagram account o Event collaboration and support for: ■ MLK Day ■ Juneteenth ■ Pride ■ Lunar New Year o Established DEIA library of 150+ books for community distribution o Edmonds Center for the Arts Pride Screening tabling o Impact Grant Awards o Community Engagement presence at Hispanic Heritage Month Proclamation o Edmonds Kind of 4` o Edmonds Community Fair o ECC Civic 101 Engagement Workshop Edmonds City Council Draft Minutes August 13, 2024 Page 2 Packet Pg. 238 8.18.a Trusted Advisor o Participated in board and commission forum by the Edmonds Civic Roundtable o Established community partners with neighboring city DEIA commissions o Ongoing advisory meetings with mayor and key city staff o Served as an accessibility consultant for events and public spaces Accountability Partner o Commission name change o Improved accessibility at city places and events ■ Porchfest ■ Taste Edmonds ■ Tree lighting ■ City Hall ■ Arts Fair o We Side with Love Community Interfaith Vigil o Launch of Safe Spaces with Edmonds Police A commitment to DEIA also means introspect to ask the tough questions, and a willingness to learn from challenges - while celebrating our wins along the way. o Changes we overcame ■ High turnover in 2023/2024 - 95% membership change challenged onboarding and continuity ■ Attrition of dedicated support staff Molly Jay o Leamings ■ Balanced workload to prevent burnout and retain members ■ Aligned expectations on commissioner time commitments which shaped priority objects o Wins ■ Assembled our most subject matter qualified and passionate commission to date ■ Delivered 50+ community initiatives ■ Fostered a renewed commitment to DEIA principles in our community ■ Set new benchmarks for commission effectiveness and measurable impacts ■ Positioned the Edmonds DEIA commission as a model proxy for neighboring communities A look ahead at 2025 priorities o Continued relationship building and engagement so that the commission has a voice and impact in the city's long-term plans o Improved engagement and visibility in the community o Data informed strategies and measurable impact outcomes to support communities who are the most marginalized and most impacted by changes - especially around budget and policy making o Advocate and guide our community in finding accessible solutions and information How can you integrate DEIA priorities going forward? o Leverage our team We have worked through city collected metrics and have ■ Policy review and data driven insights and tailored strategies to address equity recommendations gaps in our community. We can help you find and connect ■ Inclusive accessible event representation to reflect all corners of Edmonds: planning guidance ➢ Age range: 20s to 60s ■ Community outreach ➢ Diverse backgrounds: Indian, Middle Eastern, Latina, ■ Data analysis Biracial; LGBTQ+, and disability representation ■ Budget input ➢ Professional expertise -15 years combined DEI experience; fields include education, law, behavioral health, finance, creative strategy, social work, accessibility consulting, life coach, DEIA training consultant Edmonds City Council Draft Minutes August 13, 2024 Page 3 Packet Pg. 239 8.18.a Co -Chair Owen summarized the DEIA doesn't have a large budget, but the budget they have matters and they do a lot with a limited budget. Mr. Tatum commented in regard to trusted advisory and accountability, the DEIA commission's presence definitely impacts what staff does at city hall. He has worked for the city for approximately two years and has worked with a lot of boards and commission in the City and elsewhere during his professional life, and the amount and quality of the leadership in the current and previous iterations of DEIA commission is incredible. DEIA commissioners who leave start nonprofits, associations and events and continue to contribute to the community. Although not everyone knows the City has a DEIA commission, Edmonds residents are aware something is different and feel the impact of the DEIA commission. Councilmember Eck said it had been her pleasure and honor to serve as the liaison for the DEIA commission this year. Although not know for being a gusher, she had to prevent herself from gushing over the DEIA commission. She agreed with what has been said, the commissioners' expertise, energy, and ideas consistently impress her. Everything the presenters have said including the recommendations and what they really need from the administration and council are spot on. She thanked Co -Chairs Helm and Owen and the other members of the DEIA in the audience for attending. She noted Mr. Tatum and Program Coordinator Megan Luttrell have been instrumental to the foundation and as resources for the DEIA commission. As a community member and councilmember, she recognized the progress that has been made and how critical it was to continue and to listen to voices that may not always be the loudest as the community becomes more diverse. The DEIA commission's championing has been instrumental in the progress that has been made. Councilmember Tibbott thanked the DEIA commission and echoed Councilmember Eck's comments. He asked about the Safe Place program, where they are and whether any of them are connected with public schools. Co -Chair Helm answered Safe Place is a program started by Seattle Police many years ago as an opportunity for businesses to partner with the police department. Businesses go through training and have a decal they display to indicate it is a Safe Place to go if someone is being harassed or receiving intimidation of any kind due to their identity. Tabatha Shoemake in the Edmonds Police Department was instrumental in bringing that program to Edmonds. She was unsure how many businesses have signed up; the DEIA commission had many conversations with the police department to sponsor this program and ensure it was available in the City. Councilmember Chen expressed appreciation for the great work the DEIA commission does, commenting the City has become more inclusive and welcoming in the past 3-4 years as a result of the DEIA commission's work. There are challenges ahead related to budget for projects, for example accessibility. He was hopeful more progress could be made and encouraged the commission to persevere including partnering with other nonprofits in the community who are also making a difference and making the community a more welcoming place. He reported some of the DEIA commissioners were volunteers at the recent Dragon Boat Festival. Councilmember Paine thanked the commission for all the work they do for the City. She loved that the commission is also an advisory group, noting their subject matter expertise can be seen throughout the community. The DEIA commission's presence may not be widely known, but when they are asked to provide input, it adds huge value to the entire City. One of the biggest policy documents coming up is the budget; if the commission is aware of gaps and where the City needs to sharpen its pencil, she invited their input to ensure there aren't DEIA barriers. She was disappointed the City was unable to fund a study of ADA improvements last year. Co -Chair Owen responded the budget is important because in communities and government, money is valued and it speaks. The DEIA commission has a member on Mayor Rosen's budget advisory committee. Edmonds City Council Draft Minutes August 13, 2024 Page 4 Packet Pg. 240 8.18.a Council President Olson thanked the DEIA commission for their professional presentation and the information in the packet. She felt everyone does know the DEIA commission exists; she sees them everywhere and she applauded the personal relationships they build and for being leaders in the community, noting the community is better because of the DEIA commission's involvement. Councilmember Dotsch echoed the previous councilmembers' comments. She congratulated the commission on the record breaking number of engagements and thanked them for their engagement in the community. Councilmember Nand thanked the volunteers, reiterating the City runs on its volunteers. As small business owner, she was excited to hear that with the inclusion of accessibility, the DEIA is offering that consulting for free to small businesses in the community. She noted mom and pop small business don't necessarily have the resources, time or energy to hire an accessibility consultant or to access DEIA resources. She assumed there were plenty of grant opportunities to support the work of the DEIA commission and asked whether the commission was currently supported by grants. Mr. Tatum answered the commission is not currently supported by grants; that is some of work that needs to be done. Co -Chair Owen commented the commission had been denied a couple grants. Mayor Rosen thanked the DEIA commission for all the time they devote, all the wisdom they share, and for helping the City on its journey to become a model city with regard to DEIA work. 3. MAYOR'S FINANCE UPDATE Mayor Rosen said tonight the council will hear the results of the survey and the mid -year review, he had nothing to add. 5. APPROVAL OF AGENDA COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER NAND, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS David Levitan, Edmonds, spoke regarding the planning department and the planning division, recognizing there has been some uncertainty and transition taking place. He assured the council and community they were in very good hands. The staff he had the pleasure of knowing, many of whom he now calls close friends, have done an amazing job persevering, keeping their heads down, and looking out for the best interests of the Edmonds community. He called them out by name: Mike Clugston, Amber Brokenshire, Navyusha Pentakota, Tristin Sewell, Rose Haas, and Carmen Smith. With Shane Hope coming back to help with the transition, the City cannot be in any better hands. Although he has had limited contact with her in the past, everything he has heard from people like Joe Tovar and others is that she is amazing. He recognized there is a lot going on including the comprehensive plan update and implementation, but the City's team exhibits character and work ethic. There may be some individuals who have not exhibited that same level of character and ethics, but that is something that probably needs to be dealt with more proactively in the future. Ardeth Weed, Edmonds, a DEIA commissioner for three years, said the current members are the best ever and it is amazing what they accomplish. She relayed speaking with Councilmember Eck following the last DEIA commission meeting about the lack of a requirement for recycling in apartment buildings in Edmonds, something Councilmember Eck was shocked to learn. Ms. Weed relayed she lives in a delightful 5-plex on Hemlock, all the other homes on the street are single family dwellings and on recycling day, the Edmonds City Council Draft Minutes August 13, 2024 Page 5 Packet Pg. 241 8.18.a truck picks up recycling from all the homes except their building. She and her husband and another tenant in the building take their recyclables to the recycling center on 212', but she wondered whether other people living in apartments do that. She contacted Republic Services about apartment recycling (after being told by the City that Republic Services picks up recycling in Edmonds) who told her they are not contracted to pick up apartment recycling in Edmonds, only single family residences. She then contacted the Recycling and Composting Washington Utilities and Transportation Commission who told her it is up to each city to decide. She researched the Washington Actuarial Codes at the WUTC and talked to Mike Young, Assistant Transportation Director for Washington, who also said it is up to the city. She talked to Strom Peterson who told her to speak to Edmonds City Council. She recognized it may increase costs for apartment owners and possibly tenants, but it is important. She urged the Council to get busy on this. Zach Bloomfield, owner of a house addressed as Edmonds in unincorporated Snohomish County, spoke regarding Agenda Item 9.3 regarding redesignating their Meadowdale neighborhood from Lynnwood Municipal Urban Growth Area (MUGA) to Edmonds' MUGA. He emphasized they were not asking for immediate annexation, knowing it was a process that takes time, but the first step is this redesignation, a necessary step to keep future options open without committing the City to annexation right away or even eventually. Without this redesignation, they lose the opportunity to explore future benefits for their neighborhood and for Edmonds. By taking this step, Edmonds can ensure any future annexation decisions are informed by thorough financial, environmental, and infrastructure planning. He opined Lynnwood's willingness to release their neighborhood from their MUGA stems from a sense of justice; their neighborhood was included in Lynnwood's MUGA without any consultation despite all 48 household having Edmonds addresses. This oversight deserves correction and Lynnwood's decision recognizes their neighborhood should be properly designated as it has been addressed for decades. Mr. Bloomfield continued, relaying he understood that infrastructure projects require planning and funding and they are prepared to contribute their share over time, but for now are only asking for a chance to present their case for redesignation to the Snohomish County Boundary Review Board which requires the support of both Edmonds and Lynnwood. They remain committed to a responsible and fiscally sound discussion regarding annexation after the redesignation. Environmental risks such as runoff and stormwater issues do not stop at jurisdictional lines and could impact Edmonds directly due to the neighborhood's topography. Edmonds' existing policies on environmental management emphasize the importance of proactive management; redesignation would help address these concerns comprehensively, protecting Edmonds from future potential issues. Their neighborhood is addressed as and wants to be part of Edmonds at least in terms of its MUGA and urged the City to support their request for redesignation. Winnifred Bloomfield, a six -years old and almost a first grader at Maplewood Elementary, spoke regarding Agenda Item 9.3. Her address is Edmonds, Washington, she loves Edmonds. Some of her favorite things to do in Edmonds include swimming lessons at Yost Pool, Ms. Kat at Edmonds Library, riding her bike at Civic Park, the splash pad, getting ice cream at the Edmonds Waterfront Center, the Edmonds Art Fair, finding [inaudible] at Olympic Beach, finding Waldo in over 45 local businesses, buying fruits at Edmonds Farmers Market, and so much more. She asked the City to support their request for redesignation so she can keep her address. Kelsey Bloomfield, speaking regarding Agenda Item 9.3, said her address is also Edmonds, Washington. They live in a really special neighborhood filled with teachers, paramedics, police officers, world changers and lots of awesome kids. She recognized the City saw their neighborhood as a risk or liability, but they see themselves as an amazing asset. They have always considered themselves Edmonds and she urged the City to allow them to keep their address by choosing to redesignate them into the Edmonds MUGA. If the council had any questions or planned not to redesignation their neighborhood, she asked the council to at least postpone a decision so they could visit their neighborhood and meet the people, see their homes and see what an asset they truly are. Edmonds City Council Draft Minutes August 13, 2024 Page 6 Packet Pg. 242 8.18.a Lynn Treseler spoke regarding the Meadowdale MUGA redesignation. She and her husband bought their home on 68' Avenue West in 1977 and have always considered themselves part of Edmonds as they have an Edmonds mailing address and they love the town of Edmonds. Across the street and downhill their neighbors are already part of Edmonds and their home is part of a small pocket of homes, less than 50, that are in unincorporated Snohomish County. She and her husband have never liked having a septic tank; it is especially important for them to become part of the neighborhood sewer system so the new Meadowdale Beach Park estuary preserving salmon habitat is protected from contaminated water. They love the park and have walked and biked from their house to the park since it opened. There are several possible sources of sewer funding including federal and state grants as well as low interest loans. Additionally, as Zach pointed out, many areas of Meadowdale close to them also lack sidewalks and curbs even though they are in Edmonds. The City of Lynnwood is fine with redesignating the MUGA to Edmonds as is Snohomish County. Several years ago Lynnwood expressed interest in annexation; she and her husband circulated petitions and over 90% of the neighbors wanted to be annexed into Edmonds instead of Lynnwood. Their pocket of unincorporated Snohomish County all have Edmonds mailing addresses, yet Snohomish County never consulted them when they were included in the Lynnwood MUGA. She offered to work collaboratively with the City to redesignate their neighborhood. Merissa Benitez Jackson, a resident of the unannexed portion of Edmonds that Ms. Treseler mentioned, echoed Ms. Treseler's comments in full support of continuing the conversation about a future potential annexation for the 47 households in the Meadowdale area. They consider themselves part of Edmonds and legitimizing that would be enjoyed by all. She recognized there was a lot of complexity and expressed her full support for exploring the variety of options for funding, collaboration and working together to make that a possibility. 7. RECEIVED FOR FILING 1. WRITTEN PUBLIC COMMENTS 8. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES AUGUST 5, 2024 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 3. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 4. LEGAL ASSESSMENT COMMITTEE PARTICIPATION IN REQUEST FOR PROPOSAL FOR CITY PROSECUTOR 5. PROPOSED LISTING OF 428 - 3RD AVE N ON THE EDMONDS' REGISTER OF HISTORIC PLACES 9. COUNCIL BUSINESS COMMUNITY SURVEY INFORMATION BRIEF Community, Culture & Economic Development Director Todd Tatum introduced Brendan Kara and Harrison Louie, EMC Research. He recognized there are many changes ahead during the budget season including challenging financials, a shift to a biennial budget, priority based and zero based budgeting so it is important to ground things in data, particularly data focused on residents' priorities and perceptions. That Edmonds City Council Draft Minutes August 13, 2024 Page 7 Packet Pg. 243 8.18.a has been and is being done in a number of different ways, one very foundational way is this community survey. Brendan Kara, EMC, reviewed: Project Purpose and Methodology o Survey of residents in Edmonds, WA to measure residents' priorities for future planning and improvements, as well as general satisfaction with city government. o Multimodal live telephone/online survey of adult residents 18+ in the City of Edmonds. o Respondents were randomly selected to participate from a proportional sample of residents. o Phone interviews were conducted in English by trained, professional interviewers; landlines and mobile phones included. o Respondents also invited to participate via email/text invitations to a web survey. 0 400 total interviews conducted July 17-23, 2024 o Overall margin of error f4.9 percentage points o Response data weighted to be representative of residents aged 18+ in Edmonds, WA, including by age, gender, ethnicity, and geographic demographics as estimated by the US Census. o Note: Due to rounding, some percentages may not add up to exactly 100% Key Findings and Conclusions o Overall, the mood among residents in Edmonds is quite positive and satisfaction is high with city operations. o The City also receives strong ratings on city government performance, both broadly and on specific services. o Housing affordability, crime and public safety, and overdevelopment concerns are top -of -mind priorities for residents. o When it comes to the importance of various city services, residents place strong importance on response times of emergency services, maintaining roads, and reducing crime. ■ However, just two in five residents are satisfied with the City's efforts to reduce petty crime and burglary, and only a third of residents are satisfied with the city's planning for population growth — areas of opportunity for the City to enhance its focus. Quality of Life and Priorities o Overall Mood and Optimism Nearly all residents give a positive rating for the quality of fife in Edmonds. Moreover, three-quarters of residents also think things are moving in the right direction in the city. How would you rate the quality of life in Edmonds? Positive 94% Poor 1% o Overall Quality of Life by Demographics Do you feel that things in Edmonds are generally going in the right direction or do you feel things have gotten off on the wrong track? Right Direction 74% Edmonds City Council Draft Minutes August 13, 2024 Page 8 Packet Pg. 244 8.18.a 0 Residents are broadly positive about the quality of life in Edmonds, but the proportion of 'Excellent' ratings varies by age, ethnicity, and geography. Overall Male 47% Female 53% 18-49 (46%) 50-64 (26%) 65+ (28%) White (78%) BIPOC (21%) 98020/West 45% 98026/East 55% Homeowner (76%) Non -Homeowner (24%) How would you rate the quality of life in Edmonds? ■ Excellent ■ Good (Don't know) ■ Only fair ■ Poor r Less than $130K(31%) $110K or above (53%) r Top -of -Mind Positives — Open Ended Residents appreciate the small-town feel, waterfront access, and quiet community in Edmonds. Thinking about life in Edmonds, what do you like best about living here? (Select verbatim responses are displayed') Locally close to Being close to the water, Friendly people, on the I love our neighbors, everything - freeway, small town feel, ambience of shores of Puget Sound, the proximity to grocery store, banking my neighborhood generally quiet, low crimeIt great parks, and our lovely downtown. Downtown restaurants and Being on the water, the Quiet access to shopping and the village fee! and the beautiful Safe, clean, kid Seattle friendly waterfront. scenery. 'Due to survey length constraints, responses for this question limited to loon o Top Priorities for Edmonds — Open Ended Housing affordability is a top -of -mind concern to residents, as is public safety. Overdevelopment concerns are also cited. If you could only pick one issue, what do you think should be the top priority for the City of Edmonds government to address over the next two years? (Open-ended question; Verbatim responses coded into categories below) Housing affordability - 14% Crime/Public safety 10% Overdevelopment/Growth 9% Budget/Fiscal responsibility 7% Road/Transportation infrastructure 6% Parking 6% Traffic safety/enforcement 6% Homelessness 5% Bike/Pedestrian lanes 5% Cost of living/Taxes 5% Schools/Education 4% Climate change/Environment 3% Parks/Recreation 3% Maintaining city aesthetic 3% Other 11% Mr. Tatum referred to housing affordability and overdevelopment/growth potentially being in conflict, explaining the survey is a starting point. One of the most important pieces about doing a survey is what is done next with it. This is a great opportunity to look a something that seems like it is in opposition and start to take the next line of questioning regarding this difference of opinion, what that means, and what to do about it. Mr. Kara continued: Edmonds City Council Draft Minutes August 13, 2024 Page 9 Packet Pg. 245 8.18.a • City Ratings and Priorities o Edmonds Job Ratings A majority of residents rate the city's job performance positively, but ratings are soft with few saying 'Excellent' or Poor. ■ Excellent ■ Good ■ (Don't know/Refused) ■ Only fair ■ Poor Total Total Pos. Neg. The job Edmonds city government does overall The job the City of Edmonds does delivering services effectively The job the City does keeping community members informed regarding city programs, initiatives, projects, and issues The job the City does focusing on the priorities that matter most to community members Q6-Q9. Using a wale of excellent, good, only fair, or poor, please rate each of the following. 71% 28% 78% 21% 61% 39% 61% 38% 24-9336 Edmonds Community survey 1 10 Mr. Tatum commented the above scale has four choices: excellent, good, only fair, and poor, which pushes people into a positive or negative instead of a neutral. That is EMC's methodology. Mr. Kara continued: o Regional Job Rating Comparison Positive ratings of Edmonds overall government performance are comparable to recent ratings in other municipalities. The job Edmonds city government does overall % Excellent/Good 71% 64% 65% 64% o Overall Job Rating by Demographics Residents of color have more negative ratings of city job performance than other groups. 0 The job Edmonds city government does overall ■ Excellent/Good (Don't know) ■ Only fair/Poor Overall Male (47%) Female (53%) 18-49 (46%) t' 50-64 (26% 65+ (28%� White (78%) BIPOC (21%) 98020/West (45%) 98026/East(55%) t Homeowner(76%) Non-Homeowner(24%) Less than $110K (31%) $110K or above (53%) Perception of City Services Edmonds City Council Draft Minutes August 13, 2024 Page 10 Packet Pg. 246 8.18.a Most residents feel satisfied and informed about city services, but few are emphatically so. I am satisfied with types and quality of services provided by the City of Edmonds. I feel well informed about the type and quality of services the City of Edmonds provides. ■ Strongly ■ Somewhat ■ Don't know/ in Somewhat in Strongly Total Total Net Agree Agree Not sure Disagree Disagree Agree Disagree Agree 73% 22% +51 64% 32% +32 • City Service Ratings o Top City Services by Importance Rating Next you will read a list of city services and functions provided by the City of Edmonds. After each one, please rate how important that city service is to you. 07- Extremely important ■5-6 Total Importance Ensuring fast fire and emergency medical response times --� Reducing petty crime and burglary —3, Cracking down on illegal drug use and sales Maintaining parks, trails, and open spaces Maintaining streets and fixing potholes Stewarding the environment Planning for population growth --3, Investing in and expanding parks, trails, and open spaces Preparing for natural disasters such as earthquakes, flooding, and major storms o Additional Services by Importance Rating Next you will read a list of city services and functions provided by the City of Edmonds. After each one, please rate how important that city service is to you. 07- Extremely important 05-6 Total Importance Supporting the arts and cultural events 69% Strictly enforcing building and development codes 66% Preparing for the impacts of climate change 64% --30 Improving and expanding sidewalks 71% Providing services to help the homeless and people in need 61% Improving traffic safety and enforcement 63% Providing additional parking opportunities 59% Attracting new businesses and jobs 61% Incentivizing the development of diverse housing types 49% --� Improving and expanding bike paths 39% o Top City Services by Satisfaction Rating 94% 2 90% 92% Edmonds City Council Draft Minutes August 13, 2024 Page 11 Packet Pg. 247 8.18.a Next you will read the same list of city services or functions provided by the City of Edmonds. After each, please rate how satisfied you are with each aspect of city service. ■ 7 - Very satisfied fill --- > Supporting the arts and cultural events Ensuring fast fire and emergency medical response times --� Maintaining parks, trails, and open spaces Improving traffic safety and enforcement --4 Investing in and expanding parks, trails, and open spaces Improving and expanding bike paths Attracting new businesses and jobs Stewarding the environment Maintaining streets and fixing potholes Improving and expanding sidewalks Total Satisfied 77% i9% 72% o Additional Services by Satisfaction Rating Next you will read the same list of city services or functions provided by the City of Edmonds. After each, please rate how satisfied you are with each aspect of city service. 9 ■ 7 - Very satisfied ■ 5-6 Total Satisfied --- � Reducing petty crime and burglary 41% Providing additional parking opportunities 38% Preparing for natural disasters such as earthquakes, flooding, and 36% major storms Preparing for the impacts of climate change 32% --� Cracking down on illegal drug use and sales 35% Providing services to help the homeless and people in need � 30% Planning for population growth 31% Strictly enforcing building and development codes 30% Incentivizing the development of diverse housing types � 26% Gap Analysis: Satisfaction Vs. Importance While most satisfaction ratings fall relatively close to the perceived importance of each service, residents believe the city is underperforming on reducing petty crime and drug usage, fixing potholes and sidewalks, and planning for growth/coding. Mean Score 11— 7) Satisfaction Gap 1.00 2.00 100 4.00 5.00 6.00 7.00 I -2.00 -1.00 000 1.00 2.00 Improving and expanding bike paths I satisfaction Supporting the arts and cultural events exceeds importance - Attracting new businesses and jobs ________________________ Incentivizing the development of diverse housing types Preparing for the impacts of climate change Improving traffic safety and enforcement Investing in and expanding parks, trails and open spaces - Preparing for natural disasters such as earthquakes, flooding, and major storms I Satisfaction is Providing additional parking opportunities I comparable to Stewarding the environment mportance I _ Maintaining parks, trails, and open spaces _ Ensuring fast fire and emergency medical response times _ I Providing services to help the homeless and people in need I _ ________ _ strictly enforcing building and development codes _____________________ __________ I — Improving and expanding sidewalks jjjjjjjjjjjjj■ Planning for population growth Satisfaction Cracking down on illegal drug use and sales I u derperform ■satisfaction Maintaining streets and fixing potholes importonw importanre ■Importance Reducing petty crime and burglary I — With regard to what's next, Mr. Tatum said the intent is get this survey out to other members of the community, particularly people who may not receive the survey including businesses, minority Edmonds City Council Draft Minutes August 13, 2024 Page 12 Packet Pg. 248 communities, and the general public. A version of the survey developed in English, Spanish and Vietnamese will be distributed to community groups who can contact people the City doesn't typically hear from. Another key thing is internal discussion about opportunities and questions that the survey has highlighted such as improving and expanding sidewalks. Crosstabs are available with regard to demographics, neighborhoods, etc. For example if Westgate is particularly dissatisfied with the City's performance in delivering sidewalks, there may be an opportunity to talk to that community about how to best deliver or increase performance. Affordable housing versus over -population, obviously that is a challenging topic that will require additional conversations. The mayor intends to do focus group regarding specific topics and a community budget panel has been established who will also have an opportunity to look at this data to help inform their rankings of programs. This presentation was timed to support the council's budget retreat on August 16. He plans to attend the budget retreat to answer questions. Mr. Tatum suggested the council consider making this a routine part of the budget process. This provides baseline data and a community survey can go a long way to show that the council is listening as well as providing information about changing priorities and whether efforts in the previous biennial budget were helpful in addressing areas where satisfaction is underperforming. Councilmember Eck said she liked what Mr. Tatum said about making the survey part of the budget process ongoing. She found the survey data very valuable, for example the top of mind positives, she found that very helpful but wondered if east side of Edmonds responses could be separated. There are a lot of comments about the glorious downtown, waterfront, etc., which she recognized the people living in east Edmonds also appreciate. Another question where it would helpful to separate the responses was the importance of investing in parks. Mr. Tatum offered to provide the crosstabs to Council Executive Assistant Beckie Peterson for distribution to councilmembers, anticipating councilmembers would find that information very useful. Councilmember Nand commented this was a fascinating presentation. She recalled the finance committee discussed whether there could be longevity in the contacts made during the survey and whether there could be data set retention. She noted the council is constantly seeking feedback from their constituents and she found the survey to be a great value add by the administration. She referred to responses to questions regarding reducing petty crime and burglary and cracking down on illegal drug use and sales which were listed as fairly high priorities and the linkage between questions related to providing services to the homeless and people in need and fast fire and EMS response times. She anticipated investing in providing services to underserved and vulnerable populations might result in a reduction in petty crime and burglary, less evidence of illegal drug use such as dirty needles and there might be less strain on fire and EMS services, requiring less investment in the cure than is invested in prevention. She anticipated those would be interesting topics for the budget retreat. She reiterated her interest in developing longevity in these contacts or retaining the data sets. Councilmember Paine agreed the survey data was very interesting. She was glad to hear that staff will send out the crosstabs and asked if the crosstabs were available based on neighborhood. Mr. Tatum answered yes, explaining the purpose of the survey was to broadly ask about residents' priorities and satisfaction. The more narrow one gets into neighborhoods, for example, if data is sorted by Meadowdale and they seem very dissatisfied, that is also a very small group of survey respondents. Councilmember Paine recognized the data gets a little fragile (less reliable statistically) at that point. Mr. Tatum agreed it became a little fragile and may need to be taken with a grain of salt although it is good to consider whether there is something to the responses. The other thing to note about the neighborhoods and the reason the responses were not broken down by neighborhoods in this presentation is neighborhoods were self -identified. For example there is more of representation of people saying they live in the Bowl than percentagewise would live in Bowl just because people who live somewhat close may identify as living in the Bowl and neighborhoods do not have hard boundaries. Edmonds City Council Draft Minutes August 13, 2024 Page 13 Packet Pg. 249 8.18.a Councilmember Paine asked if the community survey, which will not be statistically valid, will be identical to this survey. Mr. Tatum answered it is pretty much identical other than one more question whether the respondent works in Edmonds. Councilmember Paine asked when those results would be available. Mr. Tatum hoped to wrap it up in the next two weeks and will ensure that information is provided to council. Councilmember Paine asked if the DEIA commission had an opportunity to review the survey prior to it being conducted. Mr. Tatum answered the mayor's budget advisory panel which has a good representation from across the City reviewed the survey. Mayor Rosen advised there is a DEIA commissioner on that panel. Councilmember Tibbott commented the information is very timely and the data will be very interesting to dig into during the budget season. He referred to the question Top Priorities for Edmonds — Open Ended, and asked if the question regarding road/transportation infrastructure included walkways. Mr. Tatum answered the responses were broken into a lot of different topics including roadways, sidewalks, and bike paths. Mr. Kara explained these were open-ended responses and people were able to say what they felt the City should focus on. The responses were categorized after the fact into these groupings. Responses to road/transportation infrastructure were more related to getting around on the roads and responses under bike/pedestrian lanes included people who mentioned sidewalks. Councilmember Tibbott observed responses to that question listed traffic safety at 6%. If road/transportation infrastructure was combined with traffic safety, that was 12% which would be at the top of the list of topics. He suggested transportation safety and getting around the City as it might relate to other forms of transportation is a fairly high priority among residents which relates to budget decisions. Mr. Tatum agreed many of the responses are interrelated. The survey is not intended to give answers about what to invest in, it is a judgment call when putting the data together and determining best use of resources. Councilmember Dotsch observed the survey was online and on the phone with a hard stop at 400. Mr. Tatum answered yes, the cost increases for 500 or 1000 responses, the City contracted for 400. Councilmember Dotsch asked how many surveys were completed online versus by phone. Mr. Kara answered the online distribution was via text message as well as via email. It is nearly 50/50 between people taking the survey online versus on the phone. Reaching a 400 sample size was the goal for a city Edmonds' size and that was achieved with no problems. Councilmember Dotsch said it will be interesting to see the full data set such as 400 out of how many. Councilmember Dotsch commented the survey was conducted during the height of summer and included whoever would answer and asked how that was accounted for. Mr. Kara answered there are times that are less ideal than others to conduct survey research like this such as the 4th of July weekend; they definitely waited until after the 4' of July weekend to conduct the survey, trying to hit a window in the summer when people are not traveling as intensively. He acknowledged there were better times for some people than others to take surveys. For example, back to school may be a bad time to reach parents. Based on the timeliness of needing the data, they could not necessarily pick and choose when to do the survey, but they do try to avoid major holidays that provide conflicts Mr. Tatum explained the survey was time constrained and started a bit later than it should have. If this is a continuing effort, the goal will be to try to do it before kids get out of school in the future so there is a wider representation of people, a wider group of people engaged when they are not on summer vacation and caring for kids. Councilmember Dotsch commented some slides do not seem to coordinate with the demographics of Edmonds and asked how that is weighted. Mr. Kara responded the demographics that were pursued for this survey are reflective of census data but only adults 18+ so the totals for ACS 2022 projections can look a little different. The survey was specifically looking at adults over the age of 18. Councilmember Dotsch observed there was a large percentage of young people which is great because of the difficulty reaching out Edmonds City Council Draft Minutes August 13, 2024 Page 14 Packet Pg. 250 8.18.a to that group, but it is not really indicative of the City's demographics. She asked how the fact that more responses from one were weighted versus what is representative of Edmonds. She referenced the slide "Overall Job Rating by Demographics." Mr. Kara referred to the age ranges 18-49 were 46%, 50-64 were 26% and residents 65+ were 28%. Councilmember Dotsch asked whether that matched the demographics of Edmonds. Mr. Kara answered when looking at the universe of over age 18, this is how it breaks down demographically in Edmonds. Councilmember Dotsch asked what they were referring for their center -point of Edmonds' demographics. Mr. Tatum answered it was census data of adults. Councilmember Dotsch suggested noting that. She referred to the response that included the word "only" with "fair." She felt "only" was a pretty powerful word and was curious why the response was "only fair." Mr. Kara answered that is the way they typically structure this scale. He agreed there was a difference between saying fair or only fair. That gives a slightly negative connotation as shown where there are responses to only fair versus poor. The intent is to give respondents an opportunity to indicate whether things are positive or negative and some gradient in terms of how much. Councilmember Dotsch feared "only fair" would lead people to "good" and "good" is pretty broad. Mr. Kara said the order, excellent, good, only fair and poor, also helps people place each category relative to their opinion. Councilmember Dotsch said that stood out to her compared to other surveys she has seen. Councilmember Dotsch said the phrase "affordable housing" means different things to different people and is a challenging term without AMI percentages. While affordable housing is on people's minds, what it actually means is quite nuanced for many people. She was unsure of other ways to ask people their thoughts on that particular topic, but in terms of what affordable housing actually means, housing based on AMI is different than someone just wanting lower housing prices. She summarized affordable housing was a pretty broad term and definitely would be something to explore further. Mr. Tatum agreed affordable housing is a broad term and means different things to different people. The power of the survey is the next set of questions and who they are asked of which is in the works with focus groups. One of the opportunities of an ongoing survey is including further information about affordable housing to determine if that is the main concern, or a property purchase, a park, etc. There is an opportunity to include very specific questions in the future related to specific decisions. Councilmember Chen commented this is great information and the first time Edmonds has engaged in this type of process and used this vehicle as a first step in budgeting by priority. He asked if this tool was used by other cities and how the information was used for budgeting. Mr. Kara answered in his experience this is just one data point among many that cities use to balance residents' priorities with responsibilities for funding and budgeting; it is just one part of a multistep process. Mr. Tatum answered a number of cities such as Redmond, Bellevue, Kirkland that do priority based budgeting have implemented some type of community priority survey into their decision -making process. A lot of them have been doing it much longer than Edmonds and have some inherent council priorities and surveys that can be used to validate those priorities. Edmonds is just starting this and will need to rationalize what this means and how it is incorporated into the City's priorities. That is a process for focus groups, the council budget retreat, etc. Councilmember Chen commented this type of data depends on how it is sliced and analyzed. For example the priorities of affordable housing and overdevelopment/growth seem to contradict each other, but were among the top three priorities. As the City develops programs and prioritizes City resources, taking a deeper dive and determining more about respondents such the neighborhood they live in, income level, age, etc., would be helpful in determining investments. He summarized overall this was a good starting point. Council President Olson agreed with Councilmember Chen's comments about the who and the location because the age and where someone lives can influence respondents' answers. Getting clarity on who is saying what will help the City deliver on both those responses (affordable housing and Edmonds City Council Draft Minutes August 13, 2024 Page 15 Packet Pg. 251 8.18.a overdevelopment/growth). With regard to investing and expanding parks, she knew of one neighborhood in Edmonds that does not have a park within a 1-mile walk; if the feedback indicates that is a high priority to the people who live in that neighborhood, that makes perfect sense. As a community that wants to be equitable, even if it is not prioritized as much in all the areas where there are numerous great parks, that is not necessarily a reason to deemphasize that response. She pointed out parking was the number 1 priority for 6% of the population; but in many conversations, that is totally deemphasized and not prioritized in government actions. When people are talking about crime, potholes and fire responses being the highest priority, she hoped the council and public also heard there is a problem with parking that a lot of people would like the City do something about it. Council President Olson relayed her personal concern about the percentage of the BIPOC community compared to the rest of the community that was less satisfied with City services. With regard to the location where these inputs come from, there may be a certain neighborhood that is not receiving a high enough level of service and it just happens to be where the BIPOC community is living. If that is true, that is really good information to have so the City can make that correction. She thanked the City administration for this survey, relaying she has been very vocal about her unhappiness with past leading questionnaires. This was an excellent and fair survey and she recognized it took a lot of effort, in addition to enlisting professionals, as well as feedback from others including council, committees, etc. She was encouraged and hopeful that would continue to be revisited in future surveys. Mr. Tatum thanked the EMC team for their level of professionalism, help, guidance and patience. Mayor Rosen declared a brief recess. 2. MID -YEAR REVIEW Acting Finance Director Kim Dunscombe reviewed: • Introduction o Purpose — access the current financial performance, identify revenue and expenditures trends, and make necessary adjustments to make sure we meet our financial objectives o Key Areas Covered ■ 2023 Annual Financial Report (unaudited) ■ Financial performance in the first six months ■ Forecast for the second half of 2024 ■ 2025-2026 Biennium Budget Development • Blue -Ribbon Panel Observations o Fund balances in the General Fund are far below the required policy targets o Revenue estimates were overstated o Sufficient information was not available to council to make proper decisions o The budget process and related software systems are antiquated. • Blue -Ribbon Panel Recommendations (4 of Panel's 15 recommendations apply to mid -year report) o Develop and evaluate a monthly cash -flow model o Develop financial policies that clarify boundaries and guidelines o Utilize a contemporary approach to budget development such as Priority Based Budgeting o Make updating related technology a priority • 2023 Annual Financial Report Highlight (unaudited) o General Fund loses $13 M over two years ($4 M in 2022 and $9.3 M in 2023) o Contingency Reserve Fund is at policy level Edmonds City Council Draft Minutes August 13, 2024 Page 16 Packet Pg. 252 8.18.a 2023 2022 2021 2020 Genera LFund('F001) 2492.460 11.902952 15.915.319 13.868.745 LEOFFMedicaLReserveFund 139,774 216,964 255,218 537,177 Risk Management Reserve Fund - 25,000 25.000 - Contingency Fund 2.228.672 1.782.150 1.782.150 1.782-150 Historic Sub -Fund 8.944 11,701 16.421 17.189 Building Maintenance 3.756.168 4.296,603 4.400.000 210.221 Marsh Restoration 853.595 849.766 848,616 864.616 Homeless Response 200.000 200,000 - 123.581 Opioid Response 74.119 49.0G7 - 28.446 9.753.732 19,334,043 23242.724 17.432.123 Genera LFund(F001)YOYcharge (9,410,492) (4,012.367) 2.046,575 • General Fund Major Revenues o All 2024 revenues are higher than 2023, but fall short of budgeted amounts ■ Property Tax under budget by $66k or 1.1 % GENERAL FUND MAJOR REVENUES ■ Sales and Use tax under budget W.oW Emo.= by $115k or 2.0% !Iwo ow ■ Electric Utility Tax under budget 4,00Q000 tf�1�4 by $41k or 3.9% 3.W0,0W ■ Gas utility tax under budget by Zowaw 1.WICIA00 108k or 21.8% Sa1--du- 61--umi" `t­& ■ Charges for services over budget elm G—U1011"T4. by $709k or 16.2% �2023 VTp 5.794.100 5.53B4OB8 L028.609 610.670 3r9645A f202411W;et 6.167.757 5.-M-756 1.105.932 605.777 3,676.se1 1111111111111112024M iiiiiiiiiiiiiii= VM �2MBWev1 • Other Tax Supported Major Revenues o Transportation Benefit fees are over 2023 OTHERTAX SUPPORTEDMAIORREVENUES =ma.� levels due to council approved increase ucn oon from $20 to $40, but fees under budget by Lam° I,wu wq $293k or 57.6% �.wl. o Motor Vehicle Fuel Tax less than 2023 and ruomo under budget by 57K or 19% aw° ` o Real Estate Excess Tax over budget by rFOT�w Mttry Ywm.(��.i"�. —=AIM �� 23 " �2L M ,..-,.ram m._ $258k or 17% �7trt1.tB �lA71HD �MNp • General Fund Salary and Benefits 2024YTD 2023YTD 2024 OVER/ EXPENDITURES 2024 BUDGET JULYACT JAN-JUN JAN-JUN FORECAST (UNDER) Salaries 23,095,383 11,996,210 10,729,219 1,993,960 23,959,970 864,587 Overtime 643,080 559,400 476,919 48,099 900,481 257,401 Holiday Buyback 294,001 - 5,674 - 431,087 137,086 Benefits 7,868,408 4,359,377 3,840,028 705,947 8,741,664 873,256 31,900,872 16,914,987 15,051,840 2,748,006 34,033,202 2,132,330 • General Fund Professional Services o Many departments saving on spending professional services o Non -department remaining to be spent as follows: Edmonds City Council Draft Minutes August 13, 2024 Page 17 Packet Pg. 253 8.18.a Regional Fire Servcies 4,714,636 Sno Co 911 472,122 Sno Co Jail Services 249,034 Public Defender 232,422 Election Services 70,000 State Auditor Fees 33.515 Emergency Mgmt 29.754 Sno Co Health 20,445 5,821,928 DEPTNAME 2024 BUDGET 2024YTDJUNE REMAINING CITYCOUNCIL 49.500 44.500 5.000 MAYOR 51.500 12.093 39.407 H UMAN RESOURCES 94.000 126,555 (32,555) COURT 114.675 59.054 55.621 ADMINSERVICES 45.070 23.450 21.620 CITYATTORNEY 1.161.780 507,955 653,825 NONDEPT 7.720.009 1.268.428 6.451.581 POLICE 160,236 91.092 69.144 SATELLITE OFFICE 10,500 - 10,500 C OMMUNITY SERVICES 159.400 57.141 102.259 DEVELOPMENT SERVIC ES 722.780 301.930 420.850 HUMAN SERVICES PROGRAM 150,000 49,491 100,509 PARKS &REC 391.870 95.327 296.543 PUBLIC WORKS 200 47 153 FAC ILITIES MAINT 218,000 149,417 68,583 ENGINEERING 13.840 11.781 2.059 Grand Total 11.063.360 2,798.262 8,265.098 • General Fund Ending Fund Balance O The adopted budget planned on spending $836k of fund balance O 2024 forecast plans on spending $1.6 million of fund balance 2024 ADOPTED 2024 BUDGET FORECAST Beginning Fund Balance 3,047,445 2,492,060 Revenues 51,056,792 51,325,000 Expenses (51,892,793) (52,917,000) Ending Fund Balance 2,211,444 900,060 Revenue less expenses (836,001) (1,592,000) • Upcoming discussions o Water, Storm, and Sewer utilities ■ Packet page 124-127 ■ Utility funds will be highlighted throughout the budget process o Capital improvement plan ■ September 24 regular council meeting — CIP/CFP capital budget briefing ■ October 8 regular council meeting CIP/CFP presentation Councilmember Nand complimented the various departments including the mayor's office and council for cutting back on professional services and figuring out ways to meet vital services inhouse while tightening their belts, demonstrating real fiscal discipline on the part of City employees and the administration and their awareness that they need to tighten up spending. Ms. Dunscombe agreed the departments have all Edmonds City Council Draft Minutes August 13, 2024 Page 18 Packet Pg. 254 8.18.a worked hard to stay within the new targets. She looked forward to having that information come forward as it is something all the directors should feel good about. Councilmember Chen expressed appreciation for the mid -year report, commenting it is one of best, most comprehensive reports he has seen since joining the council. He echoed Councilmember Nand's comments about everyone working together to try to right the ship and get through this difficult budget time. He was confident as long as everyone worked together, the City would get through it. However with all those positive comments, he recognized the results are not looking good. At 6 months into 2024, the prediction is $2.3 million over budget based on the current burn rate. There is still work to be done and although some specific things may not be pleasant, they have to be faced. He anticipated Ms. Dunscombe would provide bring more information at the retreat and asked if she had anything more to share now. Ms. Dunscome advised there will be a report on the full financial story; several things have worked against the City. At the beginning of the year, it was recognized $3.2 million needed to be identified. In January current vacancies totaled $2.6 million and there were professional services, supplies and other things that needed to be targeted. Other things happened throughout the year such as revenue not coming in as expected, beginning fund balance was lower than budgeted, staff come and go, etc. It is important to explain why staff feels the year will end as predicted. Another issue was employee contracts; a 6.6% increase was built into the budget for one of the unions and the end result was higher, which was unknown on January 1. All those things require a course correction which is why this mid -year review is so important, to reflect on what happened in the last six months, trends going forward and what adjustments have to be made. Councilmember Chen commented at the beginning of year the position vacancy was $2.3 million, but that is no longer the case. He recognized things happen and everyone needs to work together. For example, the police department had 13 vacancies; he met with the police chief and the team today and received a full explanation. The reality is the savings are not what were anticipated. Ms. Dunscombe advised finance has been working closely with police department; in the past their benefits and overtime haven't been fully budgeted to reflect what they've spent and some of those corrections will be made. Providing the budget for that since there is no fund balance to rely on means decisions have to be made not to do something else and those decisions will be made while developing the 2025/26 budget. Councilmember Tibbott agreed with Councilmember Chen's comments. He recognized the operational reserves are used over the course of year as fund balance ebbs and flows and wondered if maybe the contingency reserve should be higher as a percentage and the operational reserve a lower percentage while still maintaining a 20% overall reserve. He favored having contingency reserves higher than 4% which is only $2.2 million, envisioning $2.2 million was not much of a buffer. Ms. Dunscombe commented the council is about to approve the reserve policy. The current policy is 4% of the adopted operating budgeted expenditures; using the 2024 adopted operating expenditures, the amount is $2.075 million. When the financial policies are approved, that math would be done at the beginning of the year and either money moved out of the General Fund and into Fund 012 or moved out of Fund 012. The council may have just missed the opportunity to make a change to the split between 16% and 4%. She anticipated the council would be reviewing the financial policies again next year and wanted to approve the draft financial policies in advance of the budget process. Councilmember Tibbott asked Ms. Dunscombe's professional opinion regarding $2.2 million as to him it did not seem high enough and possibly the operational reserve does not need to be a high. Ms. Dunscombe was hopeful when the council reevaluated the reserve policies next year, it would be from a risk perspective and the risks the City of Edmonds faces. There are various factors to consider when developing appropriate contingency levels including revenue volatility, natural disasters, etc. She tends to be fiscally conservative, so if he was seeking a yes or no answer, she felt the contingency reserve was on the lower side and a cushion was deserved. Councilmember Tibbott liked her comment regarding risk management and looked forward Edmonds City Council Draft Minutes August 13, 2024 Page 19 Packet Pg. 255 8.18.a to a detailed discussion regarding risks to make an adjustment to the reserves. Ms. Dunscombe said GFOA has a very thorough process the City can follow. Councilmember Paine commented the report was very thorough and easy to comprehend. She asked when the council will consider the other policies, and if it would be next month. Ms. Dunscombe answered the financial policies will be on the September 10 Consent Agenda. The council accepted the policies as amended at their last meeting and requested final approval on Consent. Councilmember Paine asked if those were the only policies the council would see this year. Ms. Dunscombe answered yes, for the budget policies. Councilmember Paine asked if the council would see other financial policies such as spending procedures. Ms. Dunscombe answered no, the financial policy is the only one. The council can revisit other financial policies next year such as related to investments, debt, etc. Councilmember Dotsch commented this was a fantastic presentation of the realities related to where the City is and where it is going, something that has been missing in the past. She asked if it would be helpful to have a policy regarding one-time large revenues. Ms. Dunscombe advised the current policy states recurring revenues must be greater than recurring expenses, a great guideline to prevent overspending. There can be a next step in the policy that states if revenues exceed expenses at the end of the year, there can be discussion about budgeting that one-time additional fund balance in the next year. She recalled that was done in Bainbridge; whenever revenues exceeded expenses, council determined how that increase in fund balance was programmed for the following year's spending and she seen other cities address that in their financial policies. Councilmember Dotsch expressed appreciation for the candid information, showing the City was in a different spot than anticipated earlier this year. Ms. Dunscombe responded there is still a lot of work to do. Councilmember Nand observed this was the only budget policy the administration planned bring to council this year. It was her understanding once the fiscal policy framework is adopted, there is a provision requiring a reserve replenishment plan to be provided within 60 days. She asked whether that 60 days begins once the council adopts the fiscal policy framework. Ms. Dunscombe answered it does; once the council adopts the policy, the 60 days begins. A lot of the conversation about that replenishment plan will happen during the budget process. Councilmember Nand said she was not in favor of adding something more to Ms. Dunscombe's plate during the first biennial budget, but it would be helpful to have a draft general outline that could be amended next year. Since the fiscal emergency was declared, she has been impatiently waiting to understand how the benchmarks for replenishment would be established. Mayor Rosen said he will share one concept at the council's budget retreat on Friday to get feedback from council. 3. FOLLOW UP ON RESOLUTION 1530 (MEADOWDALE MUGA BOUNDARY CHANGE) Acting Planning Manager Mike Clugston introduced Senior Utilities Engineer Mike De Lilla. He explained the council passed Resolution 1530 last year and there have been a couple conversations with Lynnwood and Snohomish County about this possibility. It is technically possible, but after those meetings, staff asked themselves whether it was something the City should do from a cost perspective and whether there was policy guidance for proceeding. He will address the policy aspect and Mr. De Lilla will address numbers he has run on the 48 parcels that are the subject of Resolution 1530. Mr. Clugston advised the 48 parcels north of Edmonds and south of Mukilteo, west of 52nd & Beverly are addressed as Edmonds. There are hundreds of parcels north of Edmonds and south of Mukilteo that also have an Edmonds address in unincorporated Snohomish County. The comprehensive plan currently only addresses Edmonds' existing Urban Growth Area (UGA) which is Esperance, unincorporated Edmonds, and acknowledges at some point in the future the City will annex those parcels and there are several policies that speak to that. The comprehensive plan does not address expanding the City's UGA which seems to be Edmonds City Council Draft Minutes August 13, 2024 Page 20 Packet Pg. 256 a bit of a disconnect. Adding these parcels to the City's UGA may/may not be a good idea, but there is no policy guidance stating the City should expand its UGA. If that is something the council believes that is something that should be done, now would be a good time to add a goal and policies to the comprehensive plan about expanding the UGA to give policy context for doing that work. Mr. Clugston continued, the other question is economics, who pays for the extension, for sidewalks, for utilities, etc. that a lot of the unincorporated parcels do not have. Nowadays when developers put in subdivisions, they are required to put in utilities, sidewalks, etc. which were not required in old subdivisions in the 50s, 60s and 70s. There are currently a lot of areas in south Edmonds that do not have sidewalks. In Esperance, when the City wants to annex those parcels, those questions will be part of the discussion with Snohomish County. Senior Utilities Engineer Mike De Lilla said he did a very high level overview as the area would need to be part of the City's UGA to do an in-depth report. His analysis was to see what would be required to bring the 48 parcels compliant with utilities, sidewalks, etc. All the parcels are served by septic systems and would need sewer extensions; the estimated cost of the pipe in the road would be $4-6million which does not include downstream improvements. Because that area is part of Lynnwood's UGA, Lynnwood has already built in costs for downstream improvements. The $4-6 million cost does not include the cost for residents to decommission their septic systems and other improvements on their parcels to connect to the utility system. The capacity downstream is also unknown; for example a downstream pump station that handles 6-10 homes may need to be upsized. This pipe system eventually connects to the City of Lynnwood so an ILA would be necessary. Mr. De Lilla continued, both Edmonds and Lynnwood have sewer systems within 200 feet of the 48 parcels. There are also costs associated with sidewalks, curbs and gutters. It's possible grants would be available for that work; the City is already seeking grants for its current infrastructure related to Complete Streets, to build curbs, gutters and sidewalks, etc., and this area would add to that list. This would be more effort at a time when the City is having budget issues and funded via general government dollars whether partially grant match or fully funded by the City. Water and storm systems would also need to be brought to standard compliance; much of the infrastructure in that area should have been built when the subdivision was developed, but would become a cost burden to the City. Although it could be argued that nearby areas that are in Edmonds also do not have sidewalks, back then that was allowed; now those standards have gotten more rigorous and the City would be required to bring it into compliance. The City would be taking on a larger burden to bring the area up to code. Mr. De Lilla continued, this has only been considered at a very high level, there are likely a lot of other costs related to sewer, etc. that may result in increasing ratepayers' rates and subsidizing these improvements. The costs make it a hard decision when Lynnwood already has plans to add this area to their UGA. Another cost would be the general facilities charge to hookup to the City's system. If the council wanted to a more substantive review, that would be possible with additional funding for staff time, etc. Councilmember Eck commented that was very helpful information. The question on the table is to consider moving forward with moving the parcels from Lynnwood's UGA to Edmonds' UGA. It was her understanding Snohomish County was the governing authority for this part of Meadowdale. Mr. Clugston answered the intent of Resolution 1530 was to have 48 parcels moved from Lynnwood's MUGA to Edmonds MUGA. However, from a policy perspective, there is no basis or support for that. It can be done, but the current comprehensive plan does not envision expanding Edmond's UGA beyond Esperance. Mr. De Lilla said if the council directs that action, the comprehensive plan needs to be amended and then the City is legally required to pursue it. Edmonds City Council Draft Minutes August 13, 2024 Page 21 Packet Pg. 257 8.18.a Councilmember Paine commented even if the City asked Snohomish County to change the MUGA designation, it would need to be in the comprehensive plan. The current policy direction and context for this change is the resolution. She asked the difference between the policy context in the resolution versus the broader comprehensive plan context. She was interested in the cost of annexing property into Edmonds to avoid over -obligating the City due to the expense. She commented it does seem like this area should be part of Edmonds. City Attorney Jeff Taraday answered there needs to be consistent policy; in this instance, the resolution says one thing and the comprehensive plan says something else. The point Mr. Clugston is making is they need to say the same thing. If the council wants to pursue the course of action set forth in the resolution, then there should be policy framework in the comprehensive plan consistent with that resolution. Mr. Clugston agreed. Councilmember Paine asked how long Esperance has been in the City's MUGA. Mr. Clugston said he did not know offhand and would need to research that. Councilmember Paine observed it had been a while. Mr. Clugston agreed it has been a while and there have been at least 2 annexation attempts in last 20 years. Councilmember Paine commented it has been a while since the City asked the residents if they wanted to join Edmonds. Mr. De Lilla commented there could be an issue with sewer regardless of whether they are annexed; if a septic fails and they are with within 200 feet, state law requires them to connect to sewer. Councilmember Paine asked if that could be done via a local improvement district (LID). Mr. De Lilla answered it could be, but it requires an investment from each resident, just the pipe in the street would be up over $100,000, not including decommissioning, etc. Councilmember Tibbott was not in favor of moving forward without a policy in place. There are two possible ways to proceed, an amendment or revisiting it in the next comprehensive plan amendment. He asked if Lynnwood was interested in annexing this portion of their MUGA. Mr. Clugston answered he did not think Lynnwood was. Councilmember Tibbott observed this area could remain unincorporated Snohomish County for a long time. There are many houses in Snohomish County with Edmonds addresses and it is not unusual for these houses remain that way. If their septic systems failed, would that addressed by Lynnwood or Snohomish County. Mr. De Lilla answered Snohomish County would figure out whose sewer was the closest, either Lynnwood or Edmonds. It should be Lynnwood because they should have theoretically sized their system to handle those houses. Councilmember Tibbott summarized the City did not have the policy to support this. In addition to the $4- 6 million cost, there would be costs related to connecting to wastewater treatment, stormwater, sidewalks, time to prepare grant applications, etc. He envisioned this costing $20-$40 million; there is no estimate of revenues from property tax. He summarized the number of unknowns was a problem to him. Councilmember Nand acknowledged Zach, Winnefred, Kelsey, Lynn and Merissa for voicing their concerns. The sense of community doesn't not derive from whether someone is within the jurisdiction of Edmonds or unincorporated Snohomish County, she still considered them Edmonds residents. She admired the passion and drive of their neighborhood in organizing and advocating for itself; it sounds like this has been a decades long effort. She suggested connecting the residents with their Snohomish County representatives to look at setting up a neighborhood association, reserves, hiring a consultant to pursue grant, or other avenues if this does not work out. It seems incredibly harsh just to say no. As one of seven councilmembers, she emphasized the sense of belonging to Edmonds is not just a geographic restriction. She was sure councilmembers would be happy to continue discussions regarding ways to move forward or connecting them with electeds at other levels of government who might have solutions. Councilmember Dotsch observed this area is currently unincorporated Snohomish County like Esperance. She asked if it shifted to Edmonds MUGA, would there be improvements that Lynnwood does not have to do. Mr. De Lilla responded if the property shifted from Lynnwood's UGA to Edmonds's UGA, if sidewalks were required, Edmonds would have to pay for them. Because the area has septic systems, the sewer would Edmonds City Council Draft Minutes August 13, 2024 Page 22 Packet Pg. 258 8.18.a be the property owners' responsibility; there is state law and City code related to that. Councilmember Dotsch asked if Lynnwood didn't have any requirements related to septic but Edmonds did. Mr. De Lilla answered both cities do; if septic systems begin failing, those houses have to connect in accordance with state law. If they are annexed, requirements related to septic systems within city limits would require them to hook up. Councilmember Dotsch commented this discussion is only about the area becoming part of Edmonds MUGA, not annexation. Mr. De Lilla explained if the area remains in the UGA and is not annexed unless things start failing, there are triggers for requirements that are more stringent than state requirements. Councilmember Dotsch observed Esperance is not on septic. Mr. De Lilla answered it is all on sewer and within Olympic View Water & Sewer District. Councilmember Dotsch said in listening to the Lynnwood study session, a Lynnwood councilmember who grew up in that area described it as being more like Edmonds than Lynnwood. As the comprehensive plan update is currently underway, if the council wants to give that policy direction, it could be done now. Lynnwood was interested in exploring the possibility which doesn't set up either city to accept the area, just to consider next steps. Mr. Clugston answered if there was a policy in the comprehensive plan about expanding the UGA, this discussion could start with Lynnwood and Snohomish County and this could be an area where the MUGA was changed. Mr. De Lilla commented it would also be necessary to ensure there were adequate systems downstream whenever those 48 parcels hooked up. Councilmember Dotsch commented that location is upstream from everything downstream in Edmonds and having control of that area could be environmentally beneficial for Edmonds. Council President Olson said in addition to the residents' desire to become part of Edmonds, having control of what comes into the Perrinville culvert (Lunds Gulch) would be a plus for Edmonds. Mr. De Lilla said that would also be Lynnwood's duty as good stewards and he did not anticipate they would do anything different than Edmonds other than they are obligated to do it now. Council President Olson appreciated staff s comment about this not being in the policy and what others have said about adding policy during the comprehensive plan update. She recalled one of the things that she and others objected to with the Landmark property was putting a great deal of time and effort into that when it was never in the CIP/CFP. She thanked staff for acknowledging a policy shortcoming that should be remedied before making decisions that are not supported by policy. Council President Olson continued, commenting sidewalks were not a barrier to her for this decision; other things are more critical. She wanted to ensure she was not leading with her heart and was looking at the math and the City's very difficult circumstances. She asked for clarification, the liability for addressing septic system failures would become Edmonds' liability if they were in the Edmonds' MUGA. De Lilla answered yes. Council President Olson summarized that was concerning due to the City's financial situation without reserves. She was hopeful the council did not make a decision tonight so she could ponder the information and discussion. COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO NOT PROCEED WITH ANNEXATION OF THESE PARCELS INTO EDMONDS MUGA AT THIS TIME. Council President Olson asked for clarification, the issue is not annexation, but the MUGA boundary. Councilmember Nand said she was following staff s recommendation in the agenda memo. Councilmember Nand reiterated she would like to continue engagement on an individual basis to help this neighborhood find a solution, but did not think annexation was favorable to the City given its financial constraints and capacity issues. Edmonds City Council Draft Minutes August 13, 2024 Page 23 Packet Pg. 259 Mayor Rosen restated the motion as follows: TO NOT MOVE FORWARD WITH THE PROCESS TO MAKE THE PARCELS PART OF EDMONDS' UGA AND SHOULD NOT ANNEX THESE PARCELS. MOTION CARRIED (5-1-1), COUNCILMEMBERS ECK, TIBBOTT, PAINE AND NAND AND COUNCIL PRESIDENT OLSON VOTING YES; COUNCILMEMBER DOTSCH VOTING NO; AND COUNCILMEMBER CHEN ABSTAINING. Councilmember Chen advised he was abstaining because annexation was not part of the discussion. 10. COUNCIL COMMENTS Councilmember Nand commented six years ago today she rescued three 3 rabbits from a meat breeder, Arjun, Raj and Stormy Tiger, so today was their Gotcha Day. She was excited the council passed a backyard breeding ban in Edmonds in Arjun's honor and she thanked the council and community members for supporting the backyard breeding ban. Councilmember Paine said she had the pleasure and honor of attending the Kudos Ceremony for people who have done exemplary well in their municipal court probation. As someone who worked in courts for many years, it was great to see people finding pathways out. The court's most senior probation officer, who is now the assistant court administrator, won Probation Officer of the Year a few years ago and the newest probation officer won Rookie of the Year. She recognized the work they do to reduce recidivism. For example, some of the programs they offer reduced recidivism to 5-10%, absolutely unheard of in the criminal justice system. She offered kudos to the probation officers and the program graduates. Councilmember Paine thanked the Chamber of Commerce for Taste Edmonds this past weekend. She referred to an email the council received today about the attention the Chamber paid to ADA requirements. An informal audit from a local ADA reviewer identified a couple areas for improvement, but also offered credit to the Chamber for making Taste accessible for so many people. Councilmember Dotsch gave a shout out to the historic preservation commission (HPC) for the Consent Agenda approval of the addition of a home on 3' Avenue North to the Edmonds Historic Registry. She is the liaison to the HPC and recognize their efforts to get homes added to the registry as well as homeowners for their time and effort. The registry is a wonderful opportunity for those with historic homes and there are other ways not just architecturally such as a famous owner. For anyone interested, she encouraged them to visit the HPC website. She also thanked Planner Amber Brokenshire for the amazing packet. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER DOTSCH, TO EXTEND TO 10:10 P.M. MOTION CARRIED (6-1), COUNCILMEMBER TIBBOTT VOTING NO. Council President Olson announced her personal commitment to the fight to end ALS. She was reminded by a resident that this is the 10 year anniversary of the ALS Ice Bucket Challenge that helped bring attention to this always fatal, progressive neurodegenerative disease that robs people of their ability to walk, talk, eat and eventually to breathe. She remembered former Councilmember Peggy Olson who was lost to this horrible disease in 2009. The community is more knowledgeable about this disease because of her brave fight in the public eye and she was forever grateful to her for that and her many other positive impacts on the community and her circle of friends, an incredible lady taken at age 59 by ALS. Council President Olson hoped the Meadowdale community would accept her apology that the council was not able to do more for them and that they will accept adoptee status and be the residents the City chooses. They are very special people and a special community and they are valued in Edmonds. Edmonds City Council Draft Minutes August 13, 2024 Page 24 Packet Pg. 260 8.18.a Councilmember Tibbott commented the Taste was a hit in his household, especially with his 20-something daughter who attended with her friends. He missed the last council meeting due to the passing of his mother the day before. He expressed his appreciation for the support he received from the council, coming together as friends and he appreciated their comradery. His mom's family immigrated from Ukraine and established a farm in the central part of Canada, a small farm outside a small village, outside a small city outside a small town where they had no running water, no electricity and a very meager environment. She eventually met his dad and immigrated to the United States and they were quite successful in investments and in land. Later in her life, especially at the end, she needed special care from an individual who was nurse like herself with whom she became the best of friends, partially because her nurse also grew up on a small farm in Kenya without electricity or running water. He thanked his mom's nurse, Alice, for all she did, becoming a member of their family during a difficult time. He remarked one often looks at the differences between people and life circumstances, yet it is often their shared experiences that bring them together which happened for his mom, his family and their very dear friend Alice. Councilmember Chen thanked Councilmember Tibbott for sharing his family's story. He offered a shout out to community members for their support of the first, inaugural Dragon Boat Festival on August 4, especially Mayor Rosen and others. He offered a shout out to the Waterfront Center and Daniel Johnson's team for promoting and allowing this cultural event. He looked forward to this being a signature event for the Asian Service Center in the future and a better and bigger event next year. Councilmember Eck commented she and her family enjoyed the Taste including her 16-year old who found a lot to do. With regard to the DEIA commission's presentation tonight, she encouraged the council to ensure they were feeling heard and moving their work forward, even if it is not something that can be done immediately, keeping it on the plate so action can be taken when it makes sense, continuing to amplifying the voices of everyone in the community, particularly those who are from diverse and/or marginalized populations. As Councilmember Tibbott mentioned regarding threads in the community that hold us together, the growing diversity in Edmonds is exciting. 11. MAYOR'S COMMENTS Mayor Rosen reported last Saturday night, the night of Taste Edmonds, he spent 12 hours doing a ridealong with one of the City's police officers. The reputation of activities after Taste did not live up to their reputation. He assured while everyone is sleeping comfortably, others are taking care of the community. He thanked the police for doing what they do so well. He announced tomorrow is a very important birthday, Edmonds turns 134 tomorrow. ADJOURNMENT With no further business, the council meeting was adjourned at 10:06 pm. Edmonds City Council Draft Minutes August 13, 2024 Page 25 Packet Pg. 261 8.19 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Committee Meeting Minutes August 20, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-08-20 Council PPW Minutes 2024-08-20 Council PSPHSP Minutes 2024-08-20 Council FIN Minutes Packet Pg. 262 8.19.a PARKS & PUBLIC WORKS COMMITTEE MEETING August 20, 2024 Elected Officials Present Staff Present Councilmember Susan Paine (Chair) Phil Williams, Acting Public Works Director Councilmember Michelle Dotsch Rob English, City Engineer Council President Olson (ex-officio) Angie Feser, Parks, Rec. & Human Serv. Dir. Scott Passey, City Clerk CALL TO ORDER The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council Conference Room, 121 — 5th Avenue North, Edmonds, at 1:30 pm by Councilmember Paine 2. COMMITTEE BUSINESS 1. Presentation of Street Dedication at Intersection of 162nd St SW and 74th PI W Mr. English explained this was presented to the PPW committee in September 2022 and moved to Consent, but the short plat documents were not ready at that time. Those documents were submitted in June 2024 and staff decided to bring this back to committee in case there were additional questions. The street dedication at 162nd St SW and 74th PI W is part of 2-lot short plat, a short extension, approximately 33' of the existing right-of-way on 162nd St SW to tie it into the short plat where there are 2 driveways that serve the existing homes and making a seamless connection from the existing right- of-way to the 2 lots. In response to an emailed question from Council President Olson regarding the lot configuration, he suspected from talking to Engineering Program Manager Jeanie McConnell that it was due to critical area slopes on the east end of the property. He will share the answer from planning once it is received. Questions and discussion followed regarding what triggers the requirement for sidewalks or any other frontage improvements, the existing two homes, subdividing into two additional lots, and the access easement. Committee recommendation: Consent Agenda 2. Presentation to Award Construction Contract for the Main Street Overlav Proiect Mr. English relayed this project was rebid and bids are due by 2 pm today. The project was initially advertised in June 2024 and bids opened on July 9; 2 bids were received from Taylors and Roadway Excavation NW. The low bid from Taylors was $1.33M. The project has a Disadvantaged Business Enterprise (DBE) program goal and Taylors did not provide the correct DBE documentation so their bid was unresponsive and the second bid was high so staff recommended rejecting the bids and readvertising the project. The engineer's estimate was approximately $1.2M. Staff is hopeful the bids will be lower; the previous bid was about 10% over the engineer's estimate. The project is funded by a federal grant, a state TIB grant and a local match. If staff completes bid review and gets approval from the state, he suggested calling a special meeting to award the project in an effort to get construction done in the fall before the weather turns. Discussion followed regarding the timing of opening and reviewing bids and getting state approval, possibility of scheduling a special council meeting to award the bid, and award of the portion between 8th and 9th as part of the City's overlay project. Packet Pg. 263 8.19.a 08/20/24 PPW Committee Minutes, Page 2 Committee recommendation: Potentially schedule a special meeting to approve bid award 3. Sierra Park Expansion Grant Application Ms. Feser relayed this property, owned by Alderwood Water & Wastewater District Property, is located inside Sierra Park and is currently used as open space. She reviewed: • Sierra Park o Located in north central Edmonds 0 5.5 acres Parcel info o Size:.38 acres o Zoned: R-10 (potentially allow 2-3 houses) o No utilities on site o No access ■ An old right-of-way through the middle of Sierra Park was vacated ■ Access would require an easement from the City To date o Appraisal and title report ■ If parcel had access, fair market value would be $500,000-$600,000 ■ In current condition without access, the appraisal is $50,000. o Initial negotiations, District amenable to selling to City (outside their service area and they have no plans or capital program for the site) and willing to condition the sale on the City's receipt of grant o Grant application submitted last Friday Property encroachment o Surrounded by park property on 3 sides and private residential on one side r m v -' yground encroach on a portion of the property Baseball Field Baseball Fence Playground Packet Pg. 264 8.19.a 08/20/24 PPW Committee Minutes, Page 3 Resolution: o Boundary Line Adjustment (BLA) within the City owned parcels to shift the conservation easement to another part of the park which would remain open space indefinitely (condition of the grant award) and would not require moving the ballfield and playground. • Expenditures: Purchase price * $60,000 Related costs $30,250 Total $90,250 o No city match/100% grant funded o Alderwood District agreed acquisition is conditional on grant award Next Steps o Grant application (submitted 8/16) o SnoCo Grant presentation (early September) o SCCFP Board recommendation o SnoCo Council approves December o If grant award is successful o Council approval of grant o Grant acceptance (Dec -Jan) o Acquisition of property (resolution) Questions and discussion followed regarding existing Sierra Park property, Alderwood Water District's request to enter into a release of liability if the City does not purchase the property, Conservation Futures grant focused on conservation of open space and does not allow active recreation to be developed on the property which requires either a BLA or moving the field, encroachments from property owner to south that has been moved, appreciation to staff for the information in the PowerPoint, and next steps if the grant is successful. Committee recommendation: If grant is successful, proceed with negotiations with District, etc. 4. Council Rules of Procedure Section 9 - Motions Committee members reviewed the proposed revisions. Questions and discussion followed regarding council holding a study session when the Council Rules of Procedure have been reviewed in their entirety, and the ability to highlight topics of concern at that time. Committee recommendation: Consent Agenda 3. ADJOURNMENT The meeting was adjourned at 2:08 pm. Packet Pg. 265 8.19.b PUBLIC SAFETY, PLANNING, HUMAN SERVICES & PERSONNEL COMMITTEE MEETING August 20, 2024 Elected Officials Present Staff Present Councilmember Neil Tibbott (Chair) Michelle Bennett, Police Chief Councilmember Chris Eck Rod Sniffin, Assistant Police Chief Council President Vivian Olson(ex-officio) Loi Dawkins, Assistant Police Chief Mayor Mike Rosen Navyusha Pentakota, Urban Design Planner Councilmember Will Chen Scott Passey, City Clerk Councilmember Susan Paine Councilmember Jenna Nand 1. CALL TO ORDER The Edmonds City Council PSPHSP Committee meeting was called to order virtually and in the City Council Conference Room, 121 — 5t" Avenue North, Edmonds, at 3:30 pm by Councilmember Tibbott. COMMITTEE BUSINESS Committee Updates RFA Scheduling Mayor Rosen explained the intent is to negotiate with the RFA regarding a contract extension as well as annexation so the council can make an informed decision whether to recommend annexation to the community for a potential vote. The council approved a resolution requesting annexation which just begins the process of discussion. The next step is meetings between the City and RFA. If annexation is the outcome of those meetings; the RFA will perform a SEPA review as part of their process and adopt a resolution amending the RFA plan. Conversations will occur in September and October, the resolution in October, the City would approve the amended RFA plan and a pre -annexation agreement in January, followed by engagement with the community, and if council decides to pursue annexation, have it on the ballot in April. Discussion followed regarding when talks with the RFA will begin. • Comprehensive Plan Ms. Pentakota reported: ➢ A lot of progress has been made in last 1-2 months ➢ Tentative plan to publish DEIS and draft plan on August 29 ➢ Once DEIS is published, plan to hold public webinar, date will be announced soon ➢ So far have only discussed land use and housing elements, when draft plan published, all elements of the comprehensive plan will be combined into a single draft document for review and comment ➢ Public comments will be documented and shared with planning board and council when making the final growth alternative decision ➢ Housing element - planning board and council comments have been addressed and are ready to include in draft plan ➢ Land use element— have had discussions with planning board; having study session with council tonight to further define the element ➢ Transportation element — presented to planning board and council early August. Working on project list. Will be discussed with transportation committee tonight Packet Pg. 266 8.19.b 08/20/24 PSPHSP Committee Minutes, Page 2 ➢ Meetings scheduled with planning board (September 11) and council (September 10) to review transportation element which will be published later than draft plan due in order to hold a separate, in -person community meeting for that element due to its technicality and complexity Economic development element — finalized goals and policies following discussions with EDC and planning board and element is ready to be published ➢ Capital facilities element — department directors have met to discuss and provide feedback and draft goals and policies are being revised based on their input ➢ Community culture and design — developed new framework to uphold the neighborhood hubs and centers growth strategy along with design framework that will help establish character for each area ➢ Climate element - not due until 2029, but interest from community in addressing issues related to climate in the comprehensive plan update. Incorporated goals from the Climate Action Plan (CAP) and policies developed to address GHG reduction and climate resilience ➢ Utilities element — still working on initial draft, expect to include when draft plan is published. ➢ Waterfront plan — initially had plans to do online open house on waterfront vision; due to recent organizational changes, do not have bandwidth for separate open house. Will be published along with DEIS and draft plan Community champions — group that represents the diverse community and acts as outreach specialists to marginalized and underrepresented communities. Have met with human services, HASCO, Community Transit, etc. to exchange information on community needs and plans those organizations have for Edmonds. Recently held an internal workshop with the consultant to discuss the future land use map and designations. Two growth alternatives were proposed; once comment period on DEIS closes in September, staff will present a recommendation to the planning board and council regarding selection of a preferred alternative, either A or B or a combination ➢ Schedule available on the City's website at Everyone's Edmonds Questions and discussion followed regarding impact of the organizational change, and how the waterfront study informed the waterfront plan. 2. Fund 018 Edmonds Homelessness Response Fund Discussion Councilmember Tibbott advised the council did not approve a proposed budget amendment to return funds in the Edmonds Homeless Response Fund to the General Fund. This is a discussion regarding how to use those funds. Mayor Rosen explained the council was presented with a recommendation to move the funds to the General Fund due to the financial crisis. Council indicated a preference to use the funds as originally intended to assist those facing or experiencing homelessness. To facilitate that discussion, he create an initial list of thoughts and had a brief discussion with Councilmember Eck who advocated for using the funds as originally intended. He shared his ideas for using the funds: 1. Focus on preventing people on the edge from becoming homeless 2. Invest in an organization for which this work is a core competency to stretch dollars further. 3. Keep the Highway 99 Neighborhood Office open for a year. Net annual cost is approximately $175,000 4. Fund the police department's imbedded social worker when the six month grant expires and until more grant funds become available ($65,000). 5. Fund a safe place for people living in their cars to park, shower and do laundry. 6. Focus on a target demographic such as victims of domestic violence and women with children 7. Focus on seniors. Chief Bennett explained the social worker is grant funded through December. The department can apply for grant funds again in January which would be awarded July 1; good likelihood the department will receive the grant funds. Funding the social worker until those grant funds are available would cost Packet Pg. 267 8.19.b 08/20/24 PSPHSP Committee Minutes, Page 3 $65,000. Assistant Chief Sniffen commented on the value of the social worker to the homeless population. Questions and discussion followed regarding a church in Esperance that provides a parking lot with amenities for people living in cars, whether there are safety concerns with parking areas for people living in cars, limited services available at safe parking lots, importance of providing options for people experiencing homelessness, some individuals' difficulty complying with rules in organization -operated housing, providing funds to organizations or people who can connect needs with services, costs associated with safe parking lots, language in the code regarding use of the Homelessness Response Fund, importance of keeping people housed, tent city in Shoreline (Camp United We Stand), using the funds to assist unhoused residents on Highway 99, how the Neighborhood Office currently functions, using the funds to prevent people from becoming homeless, services the social worker provides, priority to fund the social worker, cost of safe parking, funding human services, and using $65,000 to fund the social worker and the remainder for human services and/or Neighborhood Office. Committee recommendation: Councilmembers Tibbott and Eck and Council President Olson use input to develop proposal for utilizing the funds. 3. PD Speed Awareness Trailer Donation Assistant Chief Sniffen relayed late last year a citizen donated funds to the Edmonds Police Foundation. for a speed awareness trailer. The cost of the trailer is $13,000. Legal advised council approval of a resolution for a donation above $10,000 was required for the mayor to accept the donation. The City currently owns 2 trailers, one of which is over 20 years old and not completely operational. This new trailer will replace the 20 year old trailer so there will be no additional cost for licensing and insurance. The new trailer has much better data collection capabilities as well as red and blue lights when a driver exceeds the posted limit. Discussion followed regarding advances in the trailers in the last 20 years, and thanks to the donor. Committee recommendation: Consent Agenda 3. ADJOURN The meeting was adjourned at 4:24 pm. Packet Pg. 268 8.19.c FINANCE COMMITTEE MEETING August 20, 2024 Elected Officials Present Staff Present Councilmember Will Chen (Chair) Kim Dunscombe, Acting Finance Director Councilmember Jenna Nand Brian Tuley, Information Services Manager Council President Vivian Olson (ex-officio) Scott Passey, City Clerk Councilmember Susan Paine Councilmember Michelle Dotsch CALL TO ORDER The Edmonds City Council Finance Committee meeting was called to order virtually and in the City Council Conference Room, 121 — 5` Avenue North, Edmonds, at 4:30 pm by Councilmember Chen. 2. COMMITTEE BUSINESS 1. 2024.08.24 ERP Update Mr. Tuley relayed plans to regularly update the finance committee on the status and progress of ERP to ensure any items that need full council discussion can be scheduled. Since council approval of the contract, it has been signed by the mayor and vendor and the City is on the vendor's schedule to initiate the process. He expected to hear during the fourth quarter 2024 when their team is assembled and when the transition process will start in 2025. The packet includes a Roles & Responsibilities Matrix that lists the roles in the project, the designated staff person and a brief biography of staff working on the project. Questions and discussion followed regarding the City's fortune at having so many people with years of experience including system implementation experience, whether it would be beneficial to have a finance committee member participate in the City Steering Committee, purpose of the Steering Committee, workflows and processes established by Tyler, providing updates to the finance committee, designating Councilmember Chen to receive updates on the ERP along with Mayor Rosen, whether project coding for special projects was within the scope of the ERP update, and including project accounting capabilities in the new system. Committee recommendation: Update 2. Fund Balance Reserve Policy Update Ms. Dunscombe relayed the current policy states a report regarding the fund balance reserves will be provided to council every August which was done via the Mid -Year Report. The Mid -Year Report indicated the operating reserve will be $0 at the end of 2024 and the contingency reserve will be kept intact at $2.2M. Questions and discussion followed regarding use of ARPA funds (Fund 142) for fire & EMS services, $186,000 in investment earnings remaining in Fund 142, whether funds will be borrowed from utilities or other funds or if the contingency fund will used before October property taxes come in, vacation payouts for retiring employees, assurance staff will come to council with a resolution for any projected use of the contingency fund, anticipation a budget amendment will be required later this year, anticipation General Fund expenses will exceed the adopted budget, requirement for a reserve replenishment plan, developing a replenishment plan through the budget process, and including a Packet Pg. 269 8.19.c 08/20/24 Finance Committee Minutes, Page 2 sentence in the new finance police that the newly adopted policy framework replaces any previous policy. Committee recommendation: Update 3. July Monthly Financial Report Ms. Dunscombe referred to a request to report interest that funds with a negative cash balance were paying. Since the new monthly financial report format began, that information has been included in the monthly highlight's section for the General Fund, the Street Fund and the Capital Fund. She highlighted: ➢ Increased revenue in Street Fund due to payment from Snohomish County as mitigation for damage to road ➢ School zone camera revenue through end of July is $272,614 ➢ Parking ticket revenue YTD is $40,000 ➢ Court expenses are beginning to show overtime related to workload due in part to automated citations Questions and discussion followed regarding how borrowing when the General Fund has a negative cash balance is accounted for, segregating red light and school zone camera revenue per HB 2384, plans to provide a 30 days warning period for red light cameras, citation reduction for people receiving EBT, minimal spending from the Building Maintenance Fund 016 Feb -July, $408,000 payment that will be reflected in Fund 016 in August for library repairs, anticipated addition of FTE to courts due to contested citations, and revenue versus expense for camera citations. Committee recommendation: Received for Filing Councilmember Chen declared a recess until the SAO Entrance Interview began at 5:30 pm. 4. State Auditor Office 2023 Entrance Interview Kristina Baylor described her role as program manager and introduced Irina Frolova, audit lead. She provided the following disclaimer: this presentation is intended to be viewed in conjunction with the complete packet of entrance materials provided. A copy of those materials may be requested by contacting the presenters listed or by email PublicRecords(a)_sao.wa.gov. She reviewed: • Audits that Matter Accountabilit Financial Federal Grant Compliance Audits Performance Audits I Cybersecurity Audits Fraud/Whistleblower Investigations Unauditable Governments I Citizen Hotlines Other Engagements o Foregoing the accountability audit this year, will do two years next year 0 2,724 audits conducted July 1, 2023 — June 30, 2024 Ms. Frolova reviewed Financial Statement Audit (January 1, 203 through December 31, 2023) o Opinion issuance ■ Opinion will be issued in accordance with U.S. GAAP ■ Audit conducted in accordance with Government Auditing Standards o Internal Control and Compliance over Financial Reporting ■ Assess adequacy of accounting and financial statement preparation processes at preventing material misstatements ■ Identify whether there are instances of material noncompliance Federal Grant Compliance Audit (January 1, 203 through December 31, 2023) o Opinion Issuance Packet Pg. 270 8.19.c 08/20/24 Finance Committee Minutes, Page 3 ■ Opinion will be issued in accordance with Government Auditing Standards and the Uniform Guidance o Internal Controls and compliance over Major programs ■ Assess adequacy of federal grant processes at preventing non-compliance ■ Identify whether there are instances of material non-compliance Major Programs Selected for Audit ALN Program or Cluster Title Total Amount Expended 21.027 COVID-19 Coronavirus State and Local Fiscal Recovery Funds $3,622,519 o These costs amount to about 84% of the total federal expenditures for 2023 Audit process: Exit -_ -7 n • Levels of Reporting o Findings o Management Letters o Exit Items Ms. Baylor reviewed: • Important information o Confidential information o Audit costs o Audit Dispute Process o Loss Reporting Engagement Reporting Cybersecurity Issues o Reporting to the Attorney General's Office (AGO) ■ Reporting required for single security incidents affecting >500 Washington residents ■ Find out more about reporting requirements and how to report at www.atg.wa.gov/data- breach-notifications o Reporting to the State Auditor's Office (SAO) ■ Reporting may be required for cybersecurity events involving financial records or finances, regardless of number of affected parties. ■ To learn more, please visit: https:Hsao.wa.gov/has-your-government-experienced-a- cybersecurity-issue-here-is-when-and-how-to-report/ Peer Reviews of Washington State Auditor's Office o Who audits the State Auditor o To ensure our audits satisfy government auditing standards, our Officer receives external peer reviews every three years by the National State Auditors Association (NSAA) Packet Pg. 271 8.19.c 08/20/24 Finance Committee Minutes, Page 4 o Most recent peer review results are available online at www.sao.wa.gov/about-sao/who- audits-the-auditor o Rating received: "Pass," the highest level of assurance that an external review team can provide Working Together to Improve Government o Local Government Support Team ■ BARS & Annual Online Filing ■ Accounting and Reporting Training ■ Client portal, including helpdesk o The Center for Government Innovation ■ Free tools, resources and services to help you solve problems and improve operations SAO's Center for Government Innovation offers: o Cyber checkups to assess your government's vulnerability to common cybersecurity threats o Customized Lean facilitations and trainings to help you improve how work gets done o Teambuilding workshops to help you strengthen your team, increase trust, and promote workplace harmony o Financial Intelligence Tool (FIT) data to help you monitor your government's financial health o Contact the Center Today! 564-999-0818 center(a)sao.wa.gov www.sao.wa.gov/ Emerging Issues Affecting Local Governments o Audit Connection (May 2024) includes articles designed to keep you up to date. Topics include: ■ Credit card best practices ■ Bank statement review ■ Travel and reimbursable expenses best practices New and Upcoming Accounting Standards o The Government Accounting Standards Board (GASB) established generally accepted accounting principles (GAAP) for U.S. state and local governments o The list of current and upcoming standards continues to evolve. As such, this GASB update list can help you stay up to date on accounting and financial reporting changes New fraud -prevention resources on protecting unanticipated revenues from fraud o The guide is organized into four sections 1. What is Unanticipated Revenue?: Includes a brief overview and examples of unanticipated revenue sources your government may receive 2. Common ways this type of fraud happens: Shares the three common ways these revenues can be misappropriated (cash -for -check substitutions, cash skimming and check skimming) 3. Best practices for preventing this type of fraud: Provides tips and ideas on ways to reduce the risk this type of fraud can occur 4. Best practices for detecting this type of fraud: Lastly this section provides suggestions on how to detect whether these types of schemes are occurring timely. Questions and discussion followed regarding whether there was a fee associated with the City's use of the SAO's Center for Government Innovation, how the audit cost was determined, auditing ARPA funds, whether audit findings impact grants the City receives. Committee recommendation: None 3. ADJOURNMENT The meeting was adjourned at 6:00 pm. Packet Pg. 272 8.20 City Council Agenda Item Meeting Date: 09/10/2024 Approval of Council Special Meeting Minutes August 20, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-08-20 Council Special Minutes Packet Pg. 273 8.20.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES August 20, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Chris Eck, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember PLANNING BOARD MEMBERS PRESENT Jeremy Mitchell, Chair Lauren Golembiewski, Vice Chair Lee Hankins, Board Member Nick Maxwell, Board Member 1. CALL TO ORDER STAFF PRESENT Shane Hope, Acting Planning & Dev. Dir. Navyusha Pentakota, Urban Design Planner Beckie Peterson, Council Executive Assistant Scott Passey, City Clerk The Edmonds City Council special meeting was called to order at 6:30 p.m. by Mayor Rosen in the Brackett Room, 121 5' Avenue North, Edmonds, and virtually. 2. COUNCIL BUSINESS COMPREHENSIVE PLAN DRAFT LAND USE ELEMENT Mayor Rosen described the procedures for the presentation and council questions and discussion. Urban Design Planner Navyusha Pentakota explained the intent of this meeting was to get council input. She reviewed: Agenda o Staff presentation (15 min max) ■ What is land use — requirements ■ Why do we need to update the existing goals and policies ■ Key land use changes for the 2044 update ■ Land uses in Edmonds ■ Public input from the community meetings ■ Goals and policies framework ■ Schedule Edmonds City Council Draft Minutes August 20, 2024 Page 1 Packet Pg. 274 8.20.a o Planning board summary on land use committee feedback (10 min) o Council roundtable on specific goals/policies (45 minutes) What is land use element o Mandatory element in comprehensive plan Land use element requirements o The land use element of urban planning involves comprehensive planning for various land uses, including residential, commercial, industrial, agricultural and recreation areas ■ Details guidelines on population densities and building intensities ■ Emphasis on environmental justice and public health equity' ■ Aims to reduce single occupancy vehicle usage ■ Accounts for infrastructure needs and green spaces ■ Aims to create a balance, sustainable and safe environment for all Why update this element o Compliance with laws and regulations o Demographic changes o Market trends o Removing outdated policies o Reduce redundancy o Improve efficiency Changing Trends in Land use o Changing Trends ■ Mixed -Use Development: integration of residential, commercial and recreational uses ■ Placemaking: Focus on vibrant public spaces ■ Environmental Considerations: Green infrastructure and resilience planning o Changing needs and Issues ■ Affordable Housing: Addressing the housing crisis. ■ Equity & Inclusion: Ensuring access and addressing historical inequities. ■ Mobility: Multimodal transportation and reduced car dependency. ■ Community Engagement: Collaborative planning with community input o Impact of Changing Demographics ■ Aging Population: Senior -friendly design. ■ Cultural Diversity: Culturally responsive planning. ■ Younger Generations: Preference for urban living and walkability o Key Concerns Today ■ Growth vs. Sustainability: Balancing development with environmental protection. ■ Gentrification: Mitigating displacement. ■ Adapting to climate change impacts. ■ Planning for sustainable, modern infrastructure. ■ Land Use Conflicts: Managing competing interests (e.g., open space vs. development) House bills applied — Single family zones • Increases middle housing in single family residential areas • At least two homes per lot • Four per lot if located within a quarter -mile walking distance of a major transit stop (Like SWIFT BRT Stop or Amtrak station in Edmonds) Four per lot if one of the homes is affordable. Requires allowing 2 accessory Requires cities to differentiate dwelling units in all single- between housing types, ties these family zoning districts types to affordability levels • Have sufficient capacity for each housing type (The capacity target by housing types is provided by Snohomish County Housing Requirements Report as per Dept. of Commerce guidance) Edmonds City Council Draft Minutes August 20, 2024 Page 2 Packet Pg. 275 8.20.a Community Feedback Summary o Public Input from community meetings ■ Outline specific mitigation efforts to manage the increased density. ■ Address parking, traffic flow, and stormwater management to maintain livability. ■ Apply consistent standards for all types of development to ensure fairness and environmental sustainability. ■ Explicitly designate areas like Marina Beach Park, the Unocal parcel, Edmonds Marsh, and the fish hatchery/demonstration garden as Open Space. ■ While affordable housing is necessary, it should not compromise the quality of established neighborhoods. ■ Incentives must be balanced with protection for community character and livability. ■ Changes to business district zoning should be communicated transparently to stakeholders, including local businesses. Ensure that small businesses can thrive alongside residential developments. ■ Manage growth carefully to avoid overdevelopment. ■ Limiting building heights and ensure adequate infrastructure to help preserve Edmonds's suburban feel and historic character ■ Integration and Connectivity: - Foster a cohesive community, new developments should incorporate small footpaths and bicycle paths that connect neighborhoods to key destinations such as schools, hospitals, and stores. ■ Natural Resources: - CARAs and other critical areas are not protected enough/not mentioned enough in LU policies - Policy for daylighting Willow Creek missing. ■ Open Spaces: - More public space to accommodate all the growth the city is planning for. ■ Incentives Program: - Green incentives should be highlighted more - Incentives for restoring historic structures - Zoning should be reassessed to allow fair development opportunities. Simplify the rules and providing clear guidelines will attract developers while ensuring responsible growth ■ Parking: - Resistance to reduced parking requirements especially for multifamily apartments. - Goals of reducing cars and freedom of movement will decrease the success of small local businesses. - Residents are going to have to deal with more traffic, congestion and parking problems because the City refuses to provide more public parking and require more parking for new development. ■ Downtown: - Clarify FLU designation of Downtown Mixed use - Make core- 5th street a pedestrian only area; paid parking in downtown - Restricting parking to handicapped at the waterfront. ■ Waterfront and Marsh - UNOCAL be marked as Open Space - Add a Sea Level Rise Risk Area (as King County has done) and extend coastal floodplain regulations to that area. ■ Funding: Comments pertaining to both increased tax burden and existing fiscal crisis - Too many actions require citizen tax dollars: decreased impact fees, MHA Program, rental assistance, MFTE, Homeless Assistance programs Edmonds City Council Draft Minutes August 20, 2024 Page 3 Packet Pg. 276 8.20.a - Money required for improving road infrastructure to accommodate growth - No fiscal constraints while developing policy: test all policies against what city can realistically afford. • Connecting back to Vision: Land Use Element Guiding Principle COMPREHENSIVE PLAN VISION STATEMENT: "Edmonds is a charming and welcoming city offering outstanding quality of life for all with vibrant and diverse neighborhoods, safe streets, parks, and a thriving arts scene shaped in a way to promote healthy lifestyles, climate resiliency and access to the natural beauty of our community." Land Use Goals and Framework I Quality of Life Compact & efficient land use Place based approach Mitigate impacts of existing corridor development Public investments Walkability Capital facilities investments in underserved areas Edmonds Imageability Topography and public views Complete streets RgleUses ip Residential : Shift from single family dominant to diverse housing Context appropriate standards Quality housing Development standards and regulations Commercial: Design, location, access and safety Traffic and noise impacts Connectivity • Parking • Public amenities • Upcoming Key Dates Land Use Element Guiding Principle: Grow mindfully with a place -driven approach that integrates all aspects of the built environment- land use, transportation, economic development, infrastructure. inclusivity and social amenities to foster well -designed and livable environments for all. Focused growth Multi family & Mixed use Focal points for residents needs services, jobs, housing Disparity and displacement' Support for local businesses Incentives Transit infrastructure development Transition to the surroundings Regulations and barriers Healthy communities Parking Strategies Partnerships Ml Environment Unique identity of downtown Historic preservation Public realm Strengthen Creative district H-99 sub area transition Mechanisms and regulations Accessibility and safety Block connections and streetscapes Unique opportunities Neighborhood Action Plan framework Industrial: Compatibility of new development with natural Where and how this should constraints happen if opportunity arises Protect critical areas How the impacts must be Regulations for development considered before allowing Managing storm water Open Spaces: Regulations that impact ground water recharge. waste disposal.etc. Feasibility Soil & topography issues Suitability Development on steep slopes Location and uses Identifying high risk areas Land use patterns in support of Stability for developments PROS plan Special building & design standards Habitat vegetation Preserve & protect trees Edmonds City Council Draft Minutes August 20, 2024 Page 4 Packet Pg. 277 8.20.a Key Dates Discussion Topic End of August date to be confirmed DEIS to be issued Mid -September DEIS Public Webinar (Comment period through September) September 25t' DEIS Comment Summary — Planning Board October 1 DEIS Comment Summary — City Council October 9 & 23 Preferred Alternative & Final Plan Discussion with Planning Board October 29, November 4 Preferred Alternative & Final Plan Discussion with City Council Council President Olson requested the presentation slides be sent to the planning board and city council Planning Board Summary Vice Chair Lauren Golembiewski explained the biggest takeaway from the small group was formatting from the previous version to this version, it seemed like there were a lot of good ideas in different elements related to specific areas of Edmonds and those being a good idea everywhere The group tried to identify those and discussed having an overarching citywide section and reorganizing. Staff has taken that feedback and reorganized the element so that it makes more sense now and is in the right track. Chair Jeremy Mitchell said he liked the revisions so far. There were a couple items he wanted more clarity on such as LU-11 and asked if it could emphasize mitigating the canyon effect of building facades along streets via the use of floor stepbacks, facade articulation and similar techniques. He recognized that was part of the development code, but restating it in the comprehensive plan seems to makes sense and that was a big goal of the community too. Chair Mitchell continued, from the joint economic development commission (EDC) and planning board meeting earlier this year regarding not displacing existing commercial spaces. He was unsure if the development code has an established minimum commercial square footage standards; that could potentially be beneficial for retaining the existing quantity of commercial spaces so when new development occurs, four tenants are not replaced with one large one. He suggested language such as, "Establish minimum commercial square footage standards in hubs and centers to preserve the existing quantity of commercial spaces." Planning Board Member Lee Hankins commented the agenda states tonight is not the time to make financial decisions on goals and policies and that the document is still in development. The element is definitely headed in the right direction but there is a section on centers and hubs, LU-3, and a policy on centers and hubs, LU-1.8, so things are still a little out of order. It is a vast improvement, but it should not be expected that everything is understandable and makes sense and ready for a final decision. It was his understanding this meeting was to orient the planning board and city council to issues which will become clearer as the review continues. With regard to Chair Mitchell's comment, Ms. Pentakota advised policies were included on prioritizing access through side streets and not having gigantic front facades. Possibly that language needs to be refined to make it more efficient. With regard to the percentage of commercial vs. residential in mixed use, she was hoping to get data for this meeting, but the consultants are still working on it. When the future land use discussion occurs, there will be a discussion on what low density and high density means and how to balance those with commercial in centers and hubs. That is being worked on now, standards will need to be set to ensure commercial space doesn't decrease or residential does not dominate. Edmonds City Council Draft Minutes August 20, 2024 Page 5 Packet Pg. 278 8.20.a Acting Planning & Development Shane Hope cautioned against making the comprehensive plan the regulations. Specific measurements usually belong in the regulations, not the comprehensive plan. Policies like encourage existing businesses to stay, try to reduce displacement, etc. belong in the comprehensive plan. Council Roundtable Councilmember Dotsch said when she read the element, it is kind of all over the place at a 30,000 foot level and then specific detail, she feared it was trying to do too many things. She recommended clear policy language and not minutia. A lot of the minutia is very staff and money focused and she cautioned against getting into the weeds and committing to creating departments, staff or funds. The element also contains a lot of planning jargon. She watched a Department of Commerce video that said the public should be informed and brought along, and the element needs to be understood without a lot of planning jargon. She was not sure how to interpret with that much jargon and interpretation will be very important to avoid it being too vague, jargony or broad. Council President Olson relayed a comment from a resident, to not allow residential -only zoning around the International District that is anchored by Ranch Market and establish minimum density and other elements that support building that area into a dynamic uptown center. That is touched on in the current goals but more needs to be done. There are a lot of cul-de-sac neighborhoods and she wondered about including a policy in the comprehensive plan about pedestrian access and making things more walkable and allowing pedestrian passthroughs on private property and incentives that encourage that. To Ms. Hope's point, she recognized that may be addressed subsequently in the development code. Councilmember Paine agreed with statements that have been made so far, particularly Ms. Hope's comment about keeping this at an upper policy level and not be so prescriptive about identifying everything. It is important to stay at the community level and not get into the weeds. Like Councilmember Dotsch said, there are some very fine details that probably don't need to be included. She appreciated reading the element, noting there is some good stuff and some stuff that needs elevation and editing. Councilmember Nand referred to Goal LU-9, "Enable Hwy 99 Subarea's transition from single -use — highway -oriented commercial uses to mixed use, walkable environment." While that is an admirable goal, she proposed adding "while preserving a minimum parking ratio per residential unit" to Policy LU-9.2. Parking is one of the top topic that councilmembers hear about. Bills that failed in the state legislature that allow apartments with up to 6 stories of residential without any parking will likely be brought back in the next session. Parking is already at such as premium, especially in the Gateway area, that she was concerned with Edmonds signaling they were okay with becoming the next Capitol Hill when that is not necessarily reflective of Edmonds residents who councilmembers are elected to represent. She suggested rewording to advocate for minimum parking ratios for residential. She recognized some people, especially the younger generation, will opt not to have a car and use public transportation, but someone who rides a bike in their 20s may need a minivan in their 40s because they had kids or ADA parking in their 60s. Maintaining the option to have a car if one needs it would better serve the community. Vice Chair Golembiewski said there are several policies related to parking in various elements of the comprehensive plan. Personally she wants to move environmental sustainability forward and get away from dependency on single occupancy vehicles and the idea of leveraging the Sound Transit station and allowing reduced parking in proximity to that station makes sense, but at the same time, she has kids, drives a big car and understands the practicality. She recalled there was a policy about not tying parking spaces to a lease so someone who didn't need parking wasn't paying for it. Not forcing people to have a parking space may help gauge the need for parking. She summarized there are different parking needs in different areas. Edmonds City Council Draft Minutes August 20, 2024 Page 6 Packet Pg. 279 Council President Olson referred to Zipcars and how to set up that operation. She envisioned there were a lot of people who need a car occasionally and would give up their personal vehicle if they had access to a Zipcar when they wanted one. She suggested setting up something in Edmonds that supported the availability of Zipcars or multifamily garages have a certain number of Zipcars, envisioning that may change people's minds about owning and insuring their own car. Councilmember Paine asked if she was thinking of a Zip shuttle. Council President Olson said she was not. Ms. Hope said having policies that address that balance without talking about exact numbers or formulas would be helpful. There are multiple ways to implement the comprehensive plan at more detailed level including via regulations and design standards and infrastructure choices or programs/partnership the City undertakes. Working with companies that provide Zipcar type services could be a program type action the City was involved in and maybe a policy could be included that refers to that. Ms. Pentakota advised there is a policy like Ms. Hope referenced in the transportation element because parking is addressed in that element with its own goals and policies. There was discussion of having minimum standards and parking management strategies and plan for the neighborhood centers and hubs in the land use element, but they were included in the transportation element. Councilmember Eck said what she sees through the element is balance, growth versus preservation, parking versus doing the right thing for environment. She commended the planning board for their input and the planning department for listening. She hoped the public took notice of that, commenting this was not a drastic document. The City has a duty to deal with what's happening now and build a City everyone wants to live in in the future. She acknowledged this had been lot of heavy lifting because these are very tough issues. Councilmember Chen recognized the element was still a work in progress and that a lot of energy and knowledge have gone into it. He referred to LU-9, commenting that was a good policy approach. He pointed out the opening of light rail August 30 will accelerate the need for east west connections to the light rail. He suggested seeking federal funds to build an overpass at Ranch Market/228t' area, one of the busiest intersections on the corridor, and suggested adding that to the policy statements. Councilmember Nand commented that was a that wise prognostication by Councilmember Chen, especially seeking federal funding. That would be a great opportunity for cooperation with Mountlake Terrace, the closest light rail station, as well as Shoreline and Lynnwood which will help diffuse some of the pedestrian and public transportation traffic that will be offloading from Shoreline, Mountlake Terrace and Lynnwood light rail stations to density points like southeast Edmonds and other places with significant workforce housing. Councilmember Dotsch said she attended the presentation in May at the high school, noting it was challenging to provide feedback with only an hour for each element. The language presented today looks about the same as was presented then and she was curious how the public input had been incorporated in this element. Ms. Pentakota assured it was not the exact same language, a lot of changes have been made in the last couple weeks. Feedback was not just taken at that one -day presentation, the community was given two weeks to provide comments which were used to address key concerns. Some comments will be addressed when regulations and standards are developed as well as in the future land use maps. The comprehensive plan goals and policies are just statements; she invited Councilmember Dotsch to highlight anything in particular she wanted to see changed. Councilmember Dotsch referred to goal LU-11 regarding residential neighborhoods, recalling there was plenty said by the community related to challenges with changing single family neighborhoods in Edmonds for a variety of reasons. The way the policies are written seem to promote Seattle -style tall skinny development. The language in HB 1110 was very specific that middle housing was buildings compatible in Edmonds City Council Draft Minutes August 20, 2024 Page 7 Packet Pg. 280 8.20.a scale, form and character with single family homes. That was the feedback the legislature got as well, when expanding single family to accommodate all these varieties of housing, the goal was to have the same form and character and allow for things like duplexes, quadplexes, etc. She feared the proposed language could be interpreted in much more aggressive way to allow for heavier development in neighborhoods when that is not what the community wants as well as the environmental impacts from expanding lot coverage and changing setbacks. She pointed out 70% of the tree canopy is on single family lots so she wanted to be mindful of changes and putting so much emphasis on that types of housing. She recalled the Department of Commerce saying middle housing is the same cost as single family and not allowing Edmonds to count more than 40 units in the next 20 years. She felt a lot of the goals and policies were written with that in mind versus using less forceful language pushing toward that type of development in neighborhoods. Councilmember Dotsch continued, relaying her understanding the comprehensive plan has to allow for duplexes, but the original idea was maintaining the footprint. She summarized she wanted to think about shaping single family neighborhood in all areas of Edmonds. Ms. Pentakota offered to relook at the language. She highlighted the fact that there is no more single family; the state bills made it clear that all parcels should allow at least two units, ADU or middle housing units, which will change single family zoning to low density residential, medium density residential and high density residential. That will be considered further with the future land use designation discussion. HB 1110 also requires the City to allow 6 of the 8 middle housing typologies which is one of reasons for changes in the regulations. There was a policy in the past about allowing heights up to 85 feet; following discussion by the planning board, those policies were removed. but adding development in different ways without increasing heights. She offered to reconsider the language to make it more clear, pointing out there are certain regulations and mandatory regulations that must be followed especially related to single family residential zones. Councilmember Dotsch responded the language is very specific. Ms. Pentakota reiterated her offer to relook at the language. Councilmember Dotsch said things can still be built, but heights in single family do not have to be 35 or 40 feet. For example a duplex can be built in the same footprint as a single family house. She said that is one of the challenges in Edmonds especially due to slopes, corridors, trees, light, etc. She wanted to be very mindful of the language that is included in the comprehensive plan. Council President Olson referred to the comment about some goals and policies taking a 5-foot view versus others taking a 20,000 foot view. For example the LU-20s goals and policies refer to specific partnerships and volunteer programs which seems pretty micro versus some of the others that take a higher level view. She suggested consistency throughout the document so the viewpoint is from the same level. She referred to the idea of transitions in residential neighborhoods under the LU-lIs, LU-8 and LU-3 that refer to neighborhood centers and hubs, commenting this may be something that should apply everywhere. For example, the way transitions occur from the business center and what is put next to commercial; maybe right next to commercial it would be fine to have multifamily, but if the very next parcel is single family that does not provide a transition. She suggested the policies related to neighborhood centers and hubs address the definition of transitions and near single family it be something like a garden apartment that integrates better. Councilmember Dotsch referred to transition language in Policy LU-3.7. Council President Olson suggested adding green space to LU-3-7, as development gets closer to single family, multifamily development has more green space so it seems more like it belongs next to single family. She thanked the team for the reference to topography and framing views where possible in LU-2.3 and 2.4. Councilmember Nand asked if Edmonds wanted to pursue something like designation of groves or greenbelts that are protected from development as properties flip and turn over, would that be addressed in the comprehensive plan, at the regulations level, or how would the City go about that. Ms. Hope clarified Councilmember Nand's question, whether she was asking about designation of streets for landscaping. Edmonds City Council Draft Minutes August 20, 2024 Page 8 Packet Pg. 281 8.20.a Councilmember Nand clarified her question was about existing stands of trees or greenbelts that may be changed by subdivision or development, if the City wanted to designate or protect those so development happens around those and those natural assets are preserved, whether that would be addressed in the comprehensive plan or regulations. Ms. Hope answered it would not be necessary in the comprehensive plan; if anything was included in the comprehensive plan, it should be a high level policy such as look into how greenbelts or existing stands of trees can be preserved. She cautioned against getting down to the detail level and making assumptions in the comprehensive plan that can't be addressed in the regulations due to a number of factors including private property rights, etc. Vice Chair Golembiewski said there is language in LU-14 about preserving undeveloped public properties as public open space, that City -owned property should not be relinquished, etc. Councilmember Nand commented Kirkland has neighborhood covenants not to take down trees in groves. Councilmember Paine referred to LU-8, "Strengthen and expand the creative identify of the Edmonds Downtown Creative District," relaying her understanding the Creative District cannot be expanded as it is a specific designation, but it should be a goal to have creative hubs across the entire city to highlight and show off things the community does well. She asked Vice Chair Golembiewski if this was one of the things she was referring to as a good idea citywide. Vice Chair Golembiewski answered it wasn't necessarily. She referred to LU-8.2, "Add flexibility for creative uses, including retail, small-scale production spaces and live work uses" as a broad statement, not to create Creative Districts citywide but expand live -work and creative uses. Councilmember Paine wanted to have businesses in areas where people live and work and maintain the quality that so many people appreciate of locally owned businesses throughout the City. She suggested encouraging that at the comprehensive plan level. Councilmember Nand said she generally liked the idea of exploring other districts. She was unsure if this lives in the comprehensive plan, but some of the things Seattle has been able do in their high density areas such as metropolitan districts that address specific concerns that residents and businesses are facing. For example on Highway 99, reducing conflicts between residents, business and the unhoused, vulnerable populations that need services. She suggested that could be an aspiration in the housing element, wraparound services for certain populations. She was unsure that was something to include in the comprehensive plan, but she wanted to express the daily pressure that residents and business owners experience that is unique to the Highway 99 Subarea. Ms. Pentakota advised there is a policy in the community design element to develop neighborhood action planning frameworks. Once the comprehensive plan is adopted, the intention is to develop neighborhood action plans that talk specifically about concerns and opportunities for each of the neighborhood center and hubs including the three districts along the Highway 99 corridor. It is important to identify the unique opportunities and challenges which vary by each area. Councilmember Nand explained when Seattle began facing some of these issues in the 1990s, it created the Metropolitan Improvement District, which could receive block grant funding from the Seattle City Council to create a Downtown Seattle Association to keep downtown areas clean and ensure people who need services are connected to services including residents and businesses who are impacted by the unhoused population. This will need attention as density increases regionally in Snohomish County and wondered if that was an aspiration to include in the comprehensive plan. Councilmember Chen pointed out Edmonds aspires to be a city that will be beautiful for generations to come and apply the equity lens to how land is used. In 2017, the Highway 99 Subarea Plan upzoned the entire corridor to 75' and higher density. He agreed that area had potential for higher density, but singling out that area created a different feel and density/land use compared to the rest of the City. Now there is an opportunity look at land use for the next 20 years, a golden opportunity to address this imbalance. There is high density, high crime, affordable housing, the food bank is moving to Highway 99, Snohomish County's Edmonds City Council Draft Minutes August 20, 2024 Page 9 Packet Pg. 282 8.20.a bridge housing, etc.; everything is centered on Highway 99 which creates an imbalance. The 2017 Subarea Plan also created a program where high rise 7-story, 75' buildings could be right next to single family housing without any transitional zoning. This is an opportunity to reconsider that. Highway 99 is a neighborhood, it is not all high rise buildings. He referred to Mill Creek Town Center, such a cute, nice, clean and attractive area, commenting that could happen on Highway 99 as well. Councilmember Tibbott referred to Ms. Pentakota's comment about different typologies of housing. He asked how many typologies there are, what they are and how they apply to low, medium and high density areas to provide a better understanding of the type of housing to choose from or to expect in those zones. Ms. Pentakota answered the typologies being considered are duplexes, triplexes, 4-plexes, 5-plexes,cottage homes, low and mid -rise apartments. A final decision has not been made regarding which of the six of the eight typologies will be chosen; that is still pending discussion as the regulations are made and decisions made regarding HB 1110. Councilmember Tibbott relayed his understanding that of the eight, the City can choose six and all six would be available in any zone. Ms. Pentakota answered that is something the City can regulate; for example, 4-plexes could be allowed in neighborhood centers and only duplexes or triplexes allowed in hubs. The City can choose where to allow the typologies as long it achieves the required capacity. That will be discussed as part of the future land use designations; for example, what typologies are included in low density, medium density, etc. Councilmember Tibbott asked if that was a policy or regulation. Ms. Pentakota answered maybe a regulation. Councilmember Tibbott said it would help to provide a picture of what the zones will look like based on the housing typologies that would be allowed. To the extent that is a policy statement, it would be helpful for the comprehensive plan and for the community. Ms. Pentakota said they will try to make that as clear as possible during that discussion. Councilmember Dotsch expressed interest in a redline version of the existing comprehensive plan and what has changed. If the intent is an update and not a rewrite, she wanted to see what was being updated in the existing comprehensive plan. Ms. Pentakota referred to a matrix in the council agenda packet showing the current status of the existing goals and policies and whether it has been modified or stayed the same. Councilmember Dotsch said a redline would be a clearer way to review it. She sees a lot of changes, many that are not subtle. Councilmember Dotsch wanted it to be clear Highway 99 is a commercial area. Having had her practice in Shoreline and going through their process and talking with councilmembers after meetings, she did not want Edmonds to follow in their footsteps. She wanted to be mindful where tax revenues are coming from; replacing commercial with residential changes the economics. Some of the thoughts about Highway 99 are how to blend commercial and the desirability of places to go. With so much housing in Shoreline, they do not have places to go, they all come to Edmonds. Shoreline didn't include commercial and are now trying to backtrack, but unfortunately a lot of smaller businesses are not able locate in the new developments other than corporate type businesses. Many of the neighborhood business districts are quite small and are becoming mixed use, even the sections of Highway 99 are small. She wanted to be mindful about how housing along with businesses is developed. Councilmember Dotsch continued, Edmonds has an eclectic business environment and businesses want to come to Edmonds; she wanted to be careful to retain commercial and not change to a housing first model in the commercial cores. One of the desirable things about Edmonds is places where people can stop and shop such as neighborhood commercial areas including Highway 99. She emphasized the City's economic needs beyond bedrooms and being conscious of that as the policies are designed and the community grows, that residential does not strangle out business and commercial uses that are attractive and vital to the community. Edmonds City Council Draft Minutes August 20, 2024 Page 10 Packet Pg. 283 8.20.a With regard to the language about cars with new development, Councilmember Dotsch relayed when talking with people who live in the apartments in the Schoolhouse District of Woodinville which has shared parking, they have one parking space and if they have a second car, they have to leave by 10 am every day so businesses can utilize the parking. With housing next to commercial, for the commercial to survive, people have to be able to access it and for the most their customers do not live within a few blocks. The idea that Edmonds can be less car dependent is still a work in progress. Edmonds is an aging community and needs parking for disabled individuals as well as parking for young families who have cars. Edmonds is still on the outskirts and light rail is not adjacent. The idea of creating density without parking, although there may be transit that can reduce the reliance of cars, there still a lot of people who rely on cars. Councilmember Eck agreed with the extremes, the City can fall into a pit, for example replacing commercial businesses along Highway 99. The EDC is finding itself challenged with how to attract businesses. The City is lucky to have mom & pop businesses, car dealerships, a lot of great restaurants and a lot of culture, but there is little diversity in the type of businesses; it is important to diversify the City's revenue sources. Mixed use housing includes shops on the first floor with housing above as well as a village -like shopping center with adjacent homes like Mill Creek Town Center. A variety of things can be done to improve the look and economic health of the area while adding housing. She agreed it shouldn't be drastic, but diversifying the type of revenue and growing it would be healthy along with adding additional housing types. Councilmember Dotsch agreed, but one of the biggest things is retaining commercial. The idea of constructing mixed use with commercial space on the first floor and the same businesses returning is not usually the case. Mill Creek Town Center is a mix of uses that includes commercial and medical. She liked the reference to light industry in the land use element, noting medical is another opportunity to bring businesses to Edmonds. In talking with the Chamber president, they do not have enough space for businesses downtown or in the neighborhood centers. She wanted to ensure the addition of residential did not strangle the opportunity to attract a variety of businesses. Council President Olson referred to LU-2.7, related to the Green Street manual, relaying the council saw the Green Street manual, but never approved it. If it is used as the basis in one of the policies, approval is a step that is still needed. She suggested rephrasing LU-2.7 based on the experience when there were two proposals in the CIP for Green Streets and when push came to shove, they were so expensive and not a priority for the communities where they would be installed so they did not move forward. Making an assumption in the policy that Green Streets would be used with all the transportation and stormwater projects seems to be an overstatement of reality. She suggested rewriting the policy to read, "Consider the content of the Green Street manual when designing transportation and stormwater projects citywide." That will provide an opportunity to use the manual but does not commit the City to that approach if it doesn't make sense. Areas with Critical Aquifer Recharge Areas (CARA) may be places where a Green Streets project should be considered due to the potential to address stormwater issues with such a project. Councilmember Nand relayed she has heard that the retail in mixed -use is difficult to lease and is not as popular as strip mall or standalone commercial spaces. Ms. Pentakota responded changes have happened in the past several years; a lot of commercial only or shopping center only areas are being rezoned as mixed use with retail and residential uses. It is new for smaller cities that are used to the strip mall concept, but there are many examples of areas that have successfully transitioned. Ms. Hope said strip mall type development has fallen out of favor in a lot of places because it does not offer the walkability that people want today. She agreed it was a balance. With regard to strip mall versus mixed use development, Chair Mitchell said the problem with comparing a strip mall to mixed use is a strip mall with a frontage parking lot is not a resilient development because Edmonds City Council Draft Minutes August 20, 2024 Page 11 Packet Pg. 284 8.20.a having 1-2 businesses close could cripple the whole strip mall whereas a mixed use building that loses one business on the ground floor still has upper floor uses to support the development. Councilmember Nand said she was not necessarily hostile to mixed use, she lived in a development in Northgate with 24 Hour Fitness as the anchor tenant with three floors of residential above. She suggested being mindful when changing from wholly commercial to mixed use with anchor tenants so that it makes sense for the people who live there and considering whether the business can attract people from the surrounding neighborhoods. She has heard from people that mixed use developers have a hard time attracting retail. Councilmember Paine recalled the City had an economic study done of the 13131 and BD2 areas which included an analysis of turnover, although that was done when interest rate were lower. She asked how the economy has changed that dynamic. She recalled at that time the turnover in the downtown area was very swift; as soon as one business closed, the space was back on the market. Ms. Pentakota answered she did not have that data, but could check with Mr. Tatum. Councilmember Eck pointed out once the zoning changes, everything will not happen overnight as it is subject to the market and transformation will occurs over time. She took heart in that; change is hard but is something that people can adapt to particularly with regard to mixed use on Highway 99 or other changes that seem significant. Having a mix of different business types and mixed use will be healthy for the City. Councilmember Chen commented Edmonds is a beautiful coastal city with a unique character. With regard to diversifying the City's revenue sources, Edmonds has a beautiful waterfront, but only one hotel. He asked if there was any thoughts about increasing the number of waterfront hotels to attract more tourism to the area. Ms. Pentakota responded in community meetings, the community is opposed to hotels. When developing the waterfront vision, there was support for recreational activities, small scale retail, coffee shops, and other pedestrian level activities that create the vibrant character of the waterfront but people were totally against any mixed use residential or hotel. If there is interest among councilmembers, that can be discussed further. So far nothing has been done to designate land for hotels in that area. Mayor Rosen recalled council action a few years ago to allow hotels on the waterfront with some limitations. He noted city hall would make a beautiful boutique hotel as it already has the height and square footage. Opportunities for boutique hotels should be encouraged, but it would need to pencil out and be within the character. With regard to transition zones, Councilmember Tibbott said there were two different kinds, first, transitions that occur between zones such as higher density, middle density and lower density. He was on the planning board when the Highway 99 Subarea Plan was developed; at that time there was discussion about not having transition zones in favor of having wider sidewalks and streets which is why the City ended up with what it did and the moratoriums that were proposed. That experience demonstrated the importance of having transition zones, but it was not clear how to incentivize that. He suggested that as a policy statement. Councilmember Tibbott continued, the second type of transition is within areas already zoned for medium density. There are areas on SR-104 where great development is happening with smaller apartments, multifamily units and condos on lots previously occupied by a triplex. He wonder if areas like that within the City have been identified where substantial headway could be made in new housing typologies that do not currently exist. He recognized that may not fit with the hub concept because SR-104 is not a hub, but a lower use moving to a better use. Ms. Pentakota responded areas for growth that are not currently identified as centers and hubs have been identified, especially on SR-104. How to designate those areas hasn't been finalized and with Ms. Hope on board, she anticipated that discussion would occur this week or next with the consultants as part of the future land use map designations. Edmonds City Council Draft Minutes August 20, 2024 Page 12 Packet Pg. 285 8.20.a Councilmember Tibbott commented that will be really important because as Councilmember Eck said, the transformation will happen slowly over a number of years, yet there are some places in the City that could more easily move from a lower use to a better use. In some cases, the lower use has been there for 50-60 years, built when they were in Snohomish County, and could be redeveloped into something better than the subpar housing or commercial centers. It would be helpful to incentivize those transitions. Councilmember Tibbott recalled in 2016/2017, the planning board also talked about the difference between mixed use and a mix of uses. A mix of uses on a commercial property might have four stories of residential behind two stories of commercial. He was unsure if that typology would be helpful in Edmonds, but it could theoretically provide transition and modulation. Ms. Hope responded it would be better to address that in the regulations. Mixed use can refer to a number of variations including vertical mixed use, horizontal mixed use, in the same building or somewhere nearby. The exact standards that would apply would be contained in the regulations. She relayed her understanding that Councilmember Tibbott wanted to ensure the opportunity for different types of mixed use was not precluded. Councilmember Tibbott agreed and suggested identifying areas of the City where that type of development would be appropriate. Ms. Hope cautioned once the comprehensive plan is adopted, there will be a continuation of codes, regulations and design standards as well as future opportunities to revisit the comprehensive plan. While the intent is to get as much as possible included in this update, she cautioned against thinking everything has to be perfect and to identify everything that will be needed in five years. Councilmember Dotsch referred to the DEIS which informs land use. Having this conversation first and getting the DEIS after will be helpful to inform the impacts. There hasn't been discussion about other impact such as stormwater, streams, watersheds, etc. She asked the plan after the DEIS is published to help inform the processes. Ms. Pentakota answered once the DEIS is published, there is a 30-day comment period. If the community, planning board members or councilmembers are still concerned about something, they will have an opportunity to bring that to the City's attention. All the comments received must be addressed in the final EIS. Staff will provide responses regarding how the issues raised will be addressed. Councilmember Dotsch asked how the public will be involved, commenting it would be helpful to educate the public prior to the comment period so they know what to comment on. With regard to the earlier comment about an east -west pedestrian bridge over Highway 99, Council President Olson said to the extent anything about that would be included in the comprehensive plan, she has been an enthusiastic supporter of that idea and even talked to Representative Larsen about it. She recently had a conversation with Mr. Tatum who said things at ground level are what gets used; having improved and safer amenities at ground level are experientially what works. It could be that the City makes this enormous investment in an overhead bridge that is not well used. She suggested inquiring with Shoreline about their expectations for the use of the pedestrian bridge versus the actual use. Mayor Rosen pointed out the meeting was noticed for 90 minutes which has been exceeded. He asked if the council wanted to extend. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER NAND, TO EXTEND TO 8:20. MOTION FAILED FOR LACK OF A SUPER MAJORITY, COUNCILMEMBERS PAINE, CHEN AND ECK VOTING NO. ADJOURNMENT With no further business, the special council meeting was adjourned at 8:08 pm. Edmonds City Council Draft Minutes August 20, 2024 Page 13 Packet Pg. 286 8.21 City Council Agenda Item Meeting Date: 09/10/2024 Resolution Clarifying Council intent for Command pay structure Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History WHEREAS, on December 20, 2022, the city council authorized the creation of a new commander level position within the police department to create an additional level of management within the organization; and WHEREAS, during the committee deliberations of the commander position (see PSPHSP committee meeting of December 15, 2022), a new differential pay structure was discussed for all police command staff with the goal being to prevent salary compression among the various management levels (chief, assistant chief, commander) of the department and make these management positions desirable to those who would be giving up union protections and overtime eligibility in taking such a promotion; and WHEREAS, it was contemplated at the time that the commander position would be a non -unionized position; and WHEREAS, notwithstanding some imperfect drafting of the December 20, 2022 agenda memo, council approved (or intended to approve) the new differential pay structure, along with the approval of the commander position, on the December 20, 2022 consent agenda; and WHEREAS, the council's intention at that time, and continuing through to the present, was that the differential pay structure would be effectuated automatically, in the form of increased pay for police command staff, any time that salaries increased for the unionized officers; and WHEREAS, the council's intention at that time, and continuing through to the present, was also that the city should take steps to prevent salary compression for police command staff in situations where unionized officer pay is increased retroactively due to the late adoption of a new collective bargaining agreement; and WHEREAS, a new collective bargaining agreement for the unionized officers was approved by the city council on March 19, 2024 with compensation levels being made retroactive to January 1, 2024; and WHEREAS, the retroactive approval of the March 19, 2024 collective bargaining agreement results in the salary compression that the city council had intended to prevent with its approval of the differential pay structure because, even though police command salaries increased on April 1, 2024 (pursuant to the December 20, 2022 pay structure), the non -represented police command staff did not receive a higher level of compensation (as they should have) from January 1, 2024 through March 31, 2024; and WHEREAS, this unintended compression of the pay structure needs to be rectified to effectuate the city council's past, and continuing, intention to avoid such compression; and Packet Pg. 287 8.21 WHEREAS, the police command staff have suggested that, in light of the city's budget crisis, the compression could be rectified by providing the non -represented police command staff (now only the chief and assistant chiefs) with additional leave in lieu of additional salary; and WHEREAS, the commanders formed a union separate from the EPOA in approximately August 2023; now therefore, See attached resolution for language. Staff Recommendation approve resolution confirming Council intent of the pay differential structure and additional leave accrual for Police Chief and Assistant Police Chief positions Narrative See attached resolution Attachments: 2024-09-03 resolution for police command pay Packet Pg. 288 8.21.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, CLARIFYING THE INTENT OF THE CITY COUNCIL'S PAST ACTIONS WITH REGARD TO POLICE COMMAND PAY AND AUTHORIZING THE ADMINISTRATION TO MAKE AN EQUITABLE ADJUSTMENT TO LEAVE BALANCES TO ALIGN POLICE COMMAND PAY WITH THAT INTENTION. WHEREAS, on December 20, 2022, the city council authorized the creation of a new commander level position within the police department to create an additional level of management within the organization; and WHEREAS, during the committee deliberations of the commander position (see PSPHSP committee meeting of December 15, 2022), a new differential pay structure was discussed for all police command staff with the goal being to prevent salary compression among the various management levels (chief, assistant chief, commander) of the department and make these management positions desirable to those who would be giving up union protections and overtime eligibility in taking such a promotion; and WHEREAS, it was contemplated at the time that the commander position would be a non - unionized position; and WHEREAS, notwithstanding some imperfect drafting of the December 20, 2022 agenda memo, council approved (or intended to approve) the new differential pay structure, along with the approval of the commander position, on the December 20, 2022 consent agenda; and WHEREAS, the council's intention at that time, and continuing through to the present, was that the differential pay structure would be effectuated automatically, in the form of increased pay for police command staff, any time that salaries increased for the unionized officers; and WHEREAS, the council's intention at that time, and continuing through to the present, was also that the city should take steps to prevent salary compression for police command staff in situations where unionized officer pay is increased retroactively due to the late adoption of a new collective bargaining agreement; and WHEREAS, a new collective bargaining agreement for the unionized officers was approved by the city council on March 19, 2024 with compensation levels being made retroactive to January 1, 2024; and WHEREAS, the retroactive approval of the March 19, 2024 collective bargaining agreement results in the salary compression that the city council had intended to prevent with its approval of the differential pay structure because, even though police command salaries increased on April 1, 2024 (pursuant to the December 20, 2022 pay structure), the non -represented police command staff did Packet Pg. 289 8.21.a not receive a higher level of compensation (as they should have) from January 1, 2024 through March 31, 2024; and WHEREAS, this unintended compression of the pay structure needs to be rectified to effectuate the city council's past, and continuing, intention to avoid such compression; and WHEREAS, the police command staff have suggested that, in light of the city's budget crisis, the compression could be rectified by providing the non -represented police command staff (now only the chief and assistant chiefs) with additional leave in lieu of additional salary; and WHEREAS, the commanders formed a union separate from the EPOA in approximately August 2023; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The administration is directed to make monthly adjustments to the leave balances of the police chief and assistant chiefs in the amounts set forth below, PROVIDED THAT the leave added pursuant to this resolution shall not have any cash out value upon termination and shall expire if not used by September 31, 2025; and FURTHER PROVIDED THAT such additional leave is contingent on the continued employment of these employees during each month specified below: • The Police chief and the two (2) Assistant Chiefs shall receive an additional 57 hours of leave in total which will be accrued at the rate of 4.75 hours per pay period beginning the first pay period following approval by City Council and ending after twelve (12) pay periods: Section 2. The police command salary increases that took effect on April 1, 2024 are consistent with the city council's intention as reflected in the December 20, 2022 differential pay structure, notwithstanding the fact that those salaries were not reflected in the 2024 budget. Section 3. Given the subsequent unionization of the commander position and the concerns about equity among director level positions throughout the city, the city council would like to reevaluate whether to continue the automatic nature of the different pay structure for police command staff for the 2025-2026 biennium. Packet Pg. 290 8.21.a RESOLVED this day of , 2024. CITY OF EDMONDS MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 291 9.1 City Council Agenda Item Meeting Date: 09/10/2024 Future Property Tax Levy Implications of an RFA Annexation Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History In 2010, the City of Edmonds contracted fire and emergency medical services (EMS) with Snohomish Fire District 1. This contract was revised in 2017. In 2017, Snohomish Fire District 1 and City of Lynnwood formed a new Regional Fire Authority (RFA); South Snohomish County Regional Fire Authority. In 2022, Amendment 1 to the Revised ILA between the City of Edmonds and South County Fire was signed. This increased staffing to address the Neighboring Unit Utilization Factor and Transport Balance Factors which were out of balance. This increased staffing resulted in higher contract rates, and contract payment adjustments were applied retroactively to the implementation date. In July, 2023 Council approved a budget amendment for $1.5 million, anticipating contract adjustment costs that included adjusted labor rates once a collective bargaining agreement was executed by the RFA and IAFF Local 1828. September 2023, Council passed Resolution 1531, requesting information about annexation into the South Snohomish County Regional Fire Authority. This resolution did not meet the legal requirements to initiate RFA action for the annexation process. November 2023, Council contracted the services of Fitch and Associates to study the feasibility of fire and emergency service alternatives. December 20, 2023, South County Fire notified the City of Edmonds via two letters dated December 19, 2023, emailed to Mayor Nelson and councilmembers, of its intention to terminate the interlocal agreement for fire and emergency medical services as of December 31, 2025. April 24, 2024 - Fitch and Associates submitted their final report, City of Edmonds Emergency Services Analysis. May 7, 2024 - Public Hearing on options for City of Edmonds Fire/EMS Services. May 28, 2024 - Council adopted Resolution 1547, stating their preferred alternative for fire and emergency medical services was joining the RFA via annexation, and authorizing the mayor to pursue Packet Pg. 292 9.1 next steps regarding this alternative. June 3, 2024 - Revised Final Fitch Report received. June 11, 2024 - Council passed Resolution 1549, expressing the intent to pursue the benefits of receiving fire and emergency medical services from the South Snohomish County Regional Fire Authority via annexation. June 18, 2024 - Mayor Rosen received a letter from the South County Fire Board of Commissioners in response to questions posed to Fire Chief Bob Eastman regarding contract options. August 16, 2024 - Council discussion during the Budget Retreat regarding the General Property Tax Levy for 2026 if Edmonds joins the RFA via Annexation. Recommendation Hold a Public Hearing: Future Property Tax Levy Implications of an RFA Annexation Narrative The specific question for this Public Hearing: If the City of Edmonds joins the RFA via annexation in 2026, should the Edmonds City Council change the amount levied for the General Property Tax for 2026? This Council decision is relevant to the future consideration of RFA Annexation, both for future Council decisions and Edmonds voter decisions. It is also relevant to the development of the city's biennial budget, which includes 2025 and 2026. Under the current contract, the City of Edmonds pays South County Fire RFA to provide Fire/EMS services. Property owners indirectly fund contract costs out of the taxes they pay to the city, including a voter approved EMS levy and a city general property levy. In 2024, the contract cost is $11,514,637. The city revenue that covers the contract expense is the voter -approved EMS levy $4,349,145, EMS Transport Fees $1,200,000, and General Fund $5,965,492. (SCF Letter dated February 6, 2024) In 2025, the contract cost is estimated to be 5% higher. The contract with South County Fire terminates on December 31, 2025. If Edmonds annexes into the RFA, Edmonds would no longer fund Fire/EMS from the city budget and would no longer collect an EMS levy. City property owners would pay the RFA directly through Fire/EMS levies and a benefit charge. If Edmonds annexes into the RFA by way of a public vote in 2025, the RFA levy and benefit charges would begin January 1, 2026. Each year, the City Council determines the amount of general property taxes that will be levied the following year. These general property taxes go into the city's General Fund. If annexation is approved in 2025 and RFA levy/benefit charges begin in 2026, what will the city do with the money it has been spending from the General Fund on fire and EMS? In 2024, this amount is $5,965,492. From Mayor Rosen, during June 4 Special Meeting/ Council Study Session: "I would suggest that is a decision you need to make before you go to the voters. It is a decision that the Council will make to keep some, none or all. It is a council decision that would be part of the ask to the voters." Scenario 1 "All": The City of Edmonds maintains the amount of general property taxes levied, and Packet Pg. 293 9.1 retains the dollars in its General Fund that paid for the fire contract, a total of $5,965,492. Scenario 2 "None": The City of Edmonds reduces its general property tax levy by $5,965,492, the amount currently funding the fire contract. Scenario 3 "Some": The City of Edmonds reduces its general property tax levy by a specific absolute dollar amount. Pros and cons: Per the several meetings and reports, the City's budget gap is in excess of $20M, way in excess of the amount that can be met by cuts of services and spending alone making some revenue change a given. On the other hand, there are benefits to keeping the issues of fire service completely separate from the fiscal emergency. Attachments: September 10, 2024 Public Hearing presentation Board Communication to the City of Edmonds 6.18.24 Edmonds Fire EMS Cost Comparison SCF 2.6.2024 Packet Pg. 294 9.1.a "Council Decision related to Future Property Tax Levy Implications of an RFA Annexation" Edmonds City Council Public Hearing September 10, 2024 Packet Pg. 295 9.1.a Fire/EMS Service Options Considered • Join the Regional Fire Authority via Annexation • Contract Fire/EMS Service with another city • Contract Fire/EMS Service with the RFA • Form Edmonds Fire Department Packet Pg. 296 9.1.a The specific question for discussion: If the City of Edmonds joins the RFA via annexation in 2026, should the Edmonds City Council change the amount levied for the General Property Tax for 2026? Packet Pg. 297 9.1.a "I would suggest that is a decision you need to make before you go to the voters. _ __ a decision that the Council will make to keep some, none or all. It is a council decision that would be part of the ask to the voters:" Mayor Mike Rosen, June 4, 2024 Packet Pg. 298 9.1.a Why is this decision important NOW ? d J K O H d Q O L (L m L a.+ LL O L Q 0) a N O N O d d Q d Cn C d E t V f4 w rr Q Packet Pg. 299 J ^ December 2023 —South County Fire provides notice of intent to terminate • Fire/ EMS contract with City of Edmonds (Fire/EMS services) effective ai� December 2025 Ah June 2024 —Council passes Resolution #1547 identifying joining the RFA 4NA by annexation as preferred alternative for Fire/EMS services al June 2024 —Council passes Resolution #1549 initiating the 42M process/requesting annexation to the RFA August/September 2024 — RFA Plan and pre -annexation plan under 091 discussion. � October 2024 (anticipated) —South County Fire Commissioners will • consider resolution amending RFA Plan and grant the request of the city ma to annex. i* December/January (anticipated) — Council will consider approving RFA plan and pre -annexation agreement Public Hearing Council will consider resolution placing annexation on ballot April 22, 2025 — Special Election regarding RFA Annexation Simple majority of Edmonds registered voters required for approval Annexation would take effect no later than August 1, 2025 January 1, 2026 -Edmonds property owners would begin paying RFA levy/benefit charges. Annual process wherein the City Council W� determines the taxes that will be levied U to the voter -approved level + 1% �� P P P for the following year. Ah November 2024 — Public Hearing/Ordinance for the 2025 General Property Tax 4%Uh Levy Ah November 2025 —Public Hearing/Ordinance for the 2026 General Property Tax '%hk Levy 9.1.a Fire/EMS Contract Under the current contract: • Edmonds pays the RFA to provide fire/EMS. • Property owners indirectly fund contract costs out of the taxes they pay to the city, including a voter approved EMS levy and city general property tax levy. Packet Pg. 304 1 9.1.a Fire/EMS Contract - 2024 2024 Fire Service Contract Expense $11.5M City EMS Levy General Fund $4.35 M $1.2 M $6M Transport Fees Packet Pg. 305 9.1.a Fire/EMS Contract - 2025 2025 Fire Service Contract Expense $12. 1 M (assuming 5%) City EMS Levy General Fund $4.4 M $1.2 M $6.5M (assuming +1%) Transport Fees Packet Pg. 306 9.1.a Fire/EMS Contract - 2026 2026 Fire Service Contract Expense City EMS Levy General Fund $4.44 M $1.2 M $13.9M (assuming +1%) Transport Fees $19.5 M (SCF letter 6/18/2024) Packet Pg. 307 9.1.a Fire/EMS Contract 2024 — 2026 2024 Fire Service Contract Expense $11.5M City EMS Levy I I General Fund $4.35 M $1.2 M $6M Transport Fees 2025 Fire Service Contract Expense $12. 1 M (assuming 5%) City EMS Levy I I General Fund $4.4M $1.2M $6.5M (assuming +1%) Transport Fees 2026 Fire Service Contract Expense $19.5 M (SCF letter 6/18/2024) City EMS Levy I I General Fund $4.44 M $1.2 M $13.9M Packet Pg. 308 Fire/EMS Contract 2024 — 2026 Funding 2024 Fire Service Contract Expense $11.5M City EMS Levy I I General Fund $4.35 M $1.2 M $6M Transport Fees Funded with ARPA 2025 Fire Service Contract Expense $12. 1 M (assuming 5%) City EMS Levy I I General Fund $4.4M $1.2M $6.5M (assuming +1%) Transport Fees 2026 Fire Service Contract Expense $19.5 M (SCF letter 6/18/2024) City EMS Levy I I General Fund $4.44 M $1.2 M $13.9M Packet Pg. 309 9.1.a If RFA Annexation - 2026 If Edmonds annexed into the RFA: • Edmonds would no longer fund Fire/EMS out of its city budget and would no longer collect an EMS levy. • City property owners would pay the RFA directly through Fire/EMS levies and a benefit charge. Packet Pg. 310 9.1.a If RFA Annexation 2026 2024 Valuations $0 No fire service contract expense to City of Edmonds �$6M - $6+.5M (General Fund previously applied Ito $0 $0 Fire Service Contract) No City EMS Levy No Transport Fees Edmonds property owners pay RFA directly $19.5* Min RFA general levy, RFA EMS levy, RFA benefitch arge (*2024 figures from SCF letter2/6/2024) Packet Pg. 311 9.1.a If RFA Annexation 2026 - Taxpayer Impact 2024 Valuations Annexation taxpayer cost impact on an average home (SCF Fire letter dated February 6, 2024) • Scenario 1 "All": The City of Edmonds retains the dollars in its general fund t at paid or t e fire contract, a total of $5,965,492. • Scenario 2 "None": The City of Edmonds reduces its general fund levy by $-5-,965,492, the amount currently funding the fire contract. • Scenario 3 "Some": The City of Edmonds reduces its general property tax levy by a different specific absolute dollar amount. J K CL 0 L a 0 0 Packet Pg. 312 If RFA Annexation 2026 - Taxpayer Impact 2024 Valuations CL 0 L a Calculations Based on a 2,000 sq. ft. home with $836,183 AV 0 U- 0 General/Fire Benefit Total Annual Levy EMS Levy Charge Increase Monthly •L 0 Scenario 1: City does not reduce general levy $ 1,303.36 $ 290.72 $ 71.64 $ 809.24 $67.44 a Scenario 2: $5,965,637 general levy reduction $ 978.46 $ 290.72 $ 71.64 $ 484.33 $40.36 N 0 (SCF Fire Letter dated February 6, 2024) Packet Pg. 313 9.1.a DS id is: • Per the several meetings and reports, the City's budget gap is in excess of $20M, way in excess of the amount that can be met by cuts of services and spending alone making some revenue change a given. • On the other hand, there are benefits to keeping the issues of fire service completely separate from the fiscal emergency. Packet Pg. 314 9.1.a The specific question for this Public Hearing: If the City of Edmonds joins the RFA via annexation in 2026, should the Edmonds City Council change the amount levied for the General Property Tax for 2026? Packet Pg. 315 9.1.b SOUTH COUNTY FIRE 12425 Meridian Ave S., Everett WA 98208 tel (425) 551-1200 • fox (425) 551-1249 www.southsnofire.org Mayor Mike Rosen City of Edmonds 121 5th Ave. N Edmonds WA 98020 June 18, 2024 Mayor Rosen, South County Fire has been providing high -quality fire and emergency medical services to the people of Edmonds since Jan. 1, 2010, and we hope to continue that service long into the future. The Board of Commissioners is committed to achieving parity with all served by the RFA paying at the same rate for the same service. As you know, our current contract with Edmonds has not kept pace with growing call volumes and expenses. As a result, Edmonds now pays the equivalent of 71 cents/$1,000 AV, which is substantially less than what residents of the RFA pay ($1.24/$1,000 AV). This is not sustainable or fair to our taxpayers. For the Board of Commissioners to consider a long-term contract, the city's cost would be set at a rate no lower than that paid by RFA property owners. As an example, under these terms, the City of Edmonds would have paid just under $19.5 million in 2024. Washington courts have held that RCW 43.09.210 prevents one government entity from receiving services from another at a reduced cost. Any future interlocal agreement for services would be structured to maintain rate parity for RFA taxpayers over the term of the contract. Contracting would mean: • The city would continue to pay contract costs out of its general fund. • The contract rate would be no lower than that paid by RFA property owners. • Edmonds residents would not have a vote on RFA funding measures that would impact the contract rate. Under annexation, city residents would vote on all RFA ballot measures. • The city would retain pension liabilities. Under annexation, this would transfer to the RFA. • Transport fees would not be remitted to the city. We believe annexation provides the most cost-effective way to fund and maintain high -quality fire and EMS to the people of Edmonds now and going forward. Annexation would give Edmonds residents a vote on RFA ballot measures and direct representation on the Board of Commissioners. I hope this provides clarity for you and the council. We value our partnership and look forward to working with the City of Edmonds on finding a path forward that will allow us to continue to serve your residents with high quality fire and emergency medical services. Sinc rely, / _ G Jim Kenny Board Chair SERVING SOUTH SNOHOMISH COUNTY • BRIER • EDMONDS • LYNNWOOD • MILL CREEK • MOUNTLAKE TERRACE Packet Pg. 316 9.1.c SOUTH COUNTY FIRE 12425 Meridion Ave 5., Everett WA 98208 tel (425) 551-1200 • fox (425) 551-1249 www.southsnofim.org February 6, 2024 To: Mayor Mike Rosen, City of Edmonds From: Fire Chief Thad Hovis / AC Bob Eastman, South County Fire Edmonds Fire/EMS Cost Comparison This comparison looks at the Fire/EMS costs in Edmonds under the current contract and if the city was part of the regional fire authority (RFA) using 2024 data from the Snohomish County Assessor's office. Annexation into the RFA would change the way Edmonds residents pay for fire and EMS. Under the current contract: • Edmonds pays the RFA to provide fire/EMS. • Property owners indirectly fund contract costs out of the taxes they pay to the city, including a voter - approved EMS levy and city general property levy. If Edmonds annexed into the RFA: • Edmonds would no longer fund fire/EMS out of its city budget and would no longer collect an EMS levy • City property owners would pay the RFA directly through fire/EMS levies and a benefit charge. Since neither model funds fire/EMS based solely on property taxes, we used 2024 county tax data to calculate the equivalent levy rate per $1,000 of assessed property value to compare what Edmonds residents are indirectly paying for fire/EMS under the current contract to what they would pay in the RFA. • Edmonds residents pay the equivalent of $0.75 per $1,000 of assessed property value under the current contract. • RFA residents pay the equivalent of $1.29 per $1,000 of assessed property value. Under the Current Contract: The 2024 fire/EMS contract cost is $11,514,637. City revenue sources that cover the contract expense: • Voter -approved EMS Levy $ 4,349,145 • EMS Transport Fees $ 1,200,000 • General Fund $ 5,965,492 See Appendix Afar detail on City of Edmonds 2024 property tax collection City property owners pay an equivalent levy rate of $0.75 per $1,000 of assessed value. SERVING SOUTH SNOHOMISH COUNTY . BRIER . EDMONDS • LYNNWOOD • MILL CREEK . MOUNTLAKE TERRACE Packet Pg. 317 9.1.c With Annexation: The total cost for fire/EMS in Edmonds in 2024 would be $19,472,764, an increase of $7,958,127 above the contract cost. RFA property owners pay the equivalent of $1.29 per $1,000 of assessed value. Edmonds property owners would pay the RFA: • A fire levy of $0.82/$1,000 AV • An EMS levy of $0.35/$1,000 AV • A benefit charge based on structure size and use See Appendix 8 for detail on RFA 2024 property tax collection The City of Edmonds would no longer: • Collect the city EMS levy of $0.28/$1,000 AV • Pay Sno911 for fire dispatch Annexation taxpayer cost impacts on an average home This evaluates the tax impacts on the average homeowner in Edmonds. The average assessed value and size of a home in Edmonds was not available from the Snohomish County Assessor. This data looks at costs associated with a 2,000-square-foot home valued at $836,183 (Zillow average home value for Edmonds). The city's EMS levy would be replaced by the RFA's EMS levy. Here are two possible scenarios: Scenario 1: The City of Edmonds retains the dollars in its general fund that paid for the fire contract, a total of $5,965,492. Scenario 2: The City of Edmonds reduces its general fund levy by $5,965,492, the amount currently funding the fire contract. Calculations Based on a 2,000 sq. ft. home with $836,183 AV General/Fire EMS Benefit Total Annual levy Levy Charge Increase Monthly Scenario 1: City does not reduce general levy 1303.36 290.72 71.64 809.24 67.44 Scenario 2: $5,965,637 general levy reduction 978.46 290.72 71.64 484.33 40.36 See Appendix C for supporting information Packet Pg. 318 9.1.c Appendix A The City of Edmonds 2024 property tax collected based on the Snohomish County Assessor: • 2024 assessed value $15,352,931,155 • 2024 General levy $11,376,608 @ mill rate/Levy rate of $0.74100563111 • 2024 EMS Levy $4,349,145 @ mill rate/levy rate of $0.28327782858 Appendix B The RFA 2024 property tax collection based on the Snohomish County Assessor: • 2024 Assessed value $59,924,440,250 • 2024 Fire levy $49,000,000 @ mill rate/Levy rate of $0.81769641561 • 2024 EMS Levy $20,834,575 @ mill rate/levy rate of $0.34768076531 • 2024 Benefit Charge $7,764,590 Appendix C 2024 property taxes in the City of Edmonds (not specific to fire/EMS costs): 2024 General levy $619.62 @ mill rate/Levy rate of $0.74100563111 2024 EMS Levy $236.87 @ mill rate/levy rate of $0.28327782858 2024 total property tax $856.49 2024 RFA property taxes and benefit charge if the city annexed in 2024: • 2024 Fire levy $683.74 @ mill rate/Levy rate of $0.81769641561 • 2024 EMS Levy $290.72 @ mill rate/levy rate of $0.34768076531 • 2024 Benefit Charge $71.64 • 2024 total property tax $974.47 plus the benefit charge ($1,046.11) 2024 property taxes if annexed into the RFA to include City property tax: • 2024 General levy $619.62 @ mill rate/Levy rate of $0.74100563111 • 2024 Fire levy $683.74 @ mill rate/Levy rate of $0.81769641561 • 2024 EMS Levy $290.72 @ mill rate/levy rate of $0.34768076531 • 2024 Benefit Charge $71.64 This is if the city retains the dollars in the general fund that paid for the fire contract. The total collected in property taxes to include the benefit charge would be $1665.72 which would be an increase of $809.24 dollars. To break this down further the actual increase for the cost of Fire and Emergency Medical Services is $484.33, as $324.90 is dollars that were retained by the city that was used to pay for the contract (equivalent to $0.388557203818191 per thousand). If the city reduced the general levy the amount being used for the contract would result in the following: 2024 General levy $294.71 @ mill rate/Levy rate of $0.352448427 2024 Fire levy $683.74 @ mill rate/Levy rate of $0.81769641561 Packet Pg. 319 9.1.c • 2024 EMS Levy $290.72 @ mill rate/levy rate of $0.34768076531 • 2024 Benefit Charge $71.64 Packet Pg. 320 10.1 City Council Agenda Item Meeting Date: 09/10/2024 Discussion of Future Property Tax Levy Implications of an RFA Annexation Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History In 2010, the City of Edmonds contracted fire and emergency medical services (EMS) with Snohomish Fire District 1. This contract was revised in 2017. In 2017, Snohomish Fire District 1 and City of Lynnwood formed a new Regional Fire Authority (RFA); South Snohomish County Regional Fire Authority. In 2022, Amendment 1 to the Revised ILA between the City of Edmonds and South County Fire was signed. This increased staffing to address the Neighboring Unit Utilization Factor and Transport Balance Factors which were out of balance. This increased staffing resulted in higher contract rates, and contract payment adjustments were applied retroactively to the implementation date. In July, 2023 Council approved a budget amendment for $1.5 million, anticipating contract adjustment costs that included adjusted labor rates once a collective bargaining agreement was executed by the RFA and IAFF Local 1828. September 2023, Council passed Resolution 1531, requesting information about annexation into the South Snohomish County Regional Fire Authority. This resolution did not meet the legal requirements to initiate RFA action for the annexation process. November 2023, Council contracted the services of Fitch and Associates to study the feasibility of fire and emergency service alternatives. December 20, 2023, South County Fire notified the City of Edmonds via two letters dated December 19, 2023, emailed to Mayor Nelson and councilmembers, of its intention to terminate the interlocal agreement for fire and emergency medical services as of December 31, 2025. April 24, 2024 - Fitch and Associates submitted their final report, City of Edmonds Emergency Services Analysis. May 7, 2024 - Public Hearing on options for City of Edmonds Fire/EMS Services. May 28, 2024 - Council adopted Resolution 1547, stating their preferred alternative for fire and emergency medical services was joining the RFA via annexation, and authorizing the mayor to pursue Packet Pg. 321 10.1 next steps regarding this alternative. June 3, 2024 - Revised Final Fitch Report received. June 11, 2024 - Council passed Resolution 1549, expressing the intent to pursue the benefits of receiving fire and emergency medical services from the South Snohomish County Regional Fire Authority via annexation. June 18, 2024 - Mayor Rosen received a letter from the South County Fire Board of Commissioners in response to questions posed to Fire Chief Bob Eastman regarding contract options. August 16, 2024 - Council discussion during the Budget Retreat regarding the General Property Tax Levy for 2026 if Edmonds joins the RFA via Annexation. Recommendation Discuss (optional action) Narrative The specific question for this Public Hearing: If the City of Edmonds joins the RFA via annexation in 2026, should the Edmonds City Council change the amount levied for the General Property Tax for 2026? This Council decision is relevant to the future consideration of RFA Annexation, both for future Council decisions and Edmonds voter decisions. It is also relevant to the development of the city's biennial budget, which includes 2025 and 2026. Under the current contract, the City of Edmonds pays South County Fire RFA to provide Fire/EMS services. Property owners indirectly fund contract costs out of the taxes they pay to the city, including a voter approved EMS levy and a city general property levy. In 2024, the contract cost is $11,514,637. The city revenue that covers the contract expense is the voter -approved EMS levy $4,349,145, EMS Transport Fees $1,200,000, and General Fund $5,965,492. (SCF Letter dated February 6, 2024) In 2025, the contract cost is estimated to be 5% higher. The contract with South County Fire terminates on December 31, 2025. If Edmonds annexes into the RFA, Edmonds would no longer fund Fire/EMS from the city budget and would no longer collect an EMS levy. City property owners would pay the RFA directly through Fire/EMS levies and a benefit charge. If Edmonds annexes into the RFA by way of a public vote in 2025, the RFA levy and benefit charges would begin January 1, 2026. Each year, the City Council determines the amount of general property taxes that will be levied the following year. These general property taxes go into the city's General Fund. If annexation is approved in 2025 and RFA levy/benefit charges begin in 2026, what will the city do with the money it has been spending from the General Fund on fire and EMS? In 2024, this amount is $5,965,492. From Mayor Rosen, during June 4 Special Meeting/ Council Study Session: "I would suggest that is a decision you need to make before you go to the voters. It is a decision that the Council will make to keep some, none or all. It is a council decision that would be part of the ask to the voters." Scenario 1 "All": The City of Edmonds maintains the amount of general property taxes levied, and Packet Pg. 322 10.1 retains the dollars in its General Fund that paid for the fire contract, a total of $5,965,492. Scenario 2 "None": The City of Edmonds reduces its general property tax levy by $5,965,492, the amount currently funding the fire contract. Scenario 3 "Some": The City of Edmonds reduces its general property tax levy by a specific absolute dollar amount. Pros and cons: Per the several meetings and reports, the City's budget gap is in excess of $20M, way in excess of the amount that can be met by cuts of services and spending alone making some revenue change a given. On the other hand, there are benefits to keeping the issues of fire service completely separate from the fiscal emergency. Council Decision: As the RFA annexation consideration process moves forward, it is recommended that the City Council make a public statement about how it would intend to use its property taxing authority if RFA annexation is placed on the ballot and passes in 2025. The mayor has spoken of this property tax levy decision as the "some, none, or all" choice. The question really pertains to the taxes that would be collected in 2026. It is assumed here that the maximum legal levy amount would be collected in 2025. Below are three possible motions that could be adopted by the council to correspond with the shorthand of "some, none, or all": •(Scenario 1) "All" - I move that we direct the city attorney to draft a resolution stating that the city council intends to levy the maximum allowable levy amount for collection in 2026. •(Scenario 2) "None" - I move that we direct the city attorney to draft a resolution stating that the city council intends to levy the maximum allowable levy amount minus $5,965,492 for collection in 2026. •(Scenario 3) "Some" - I move that we direct the city attorney to draft a resolution stating that the city council intends to levy the maximum allowable levy amount, minus $ (under the "some" option, this blank should be filled in with an amount stated as an absolute dollar value in an amount less than $5,965,492, e.g., $1,000,000) for collection in 2026. In all three of these options, the phrase "maximum allowable levy amount" should be understood as depending upon a number of factors, including, but not limited to, the possibility that voters could approve a levy lid lift in 2025 at a separate election than the election for RFA annexation, which would increase the maximum allowable levy amount. Packet Pg. 323 10.2 City Council Agenda Item Meeting Date: 09/10/2024 Presentation to Award Construction Contract for the Main Street Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History On May 24, 2023, the City Council approved a Professional Services Agreement with KPG Psomas to design the Main St Overlay Project. On February 13, 2024, staff presented this item to the Parks and Public Works Committee. On April 2, 2024, staff provided a project update to the City Council. On July 16, 2024, staff presented construction bids to the Parks and Public Works Committee and it was forwarded to the full City Council meeting for further discussion. On July 23, 2024, City Council rejected all construction bids for the Main Street Overlay project. City Council voted to proceed with the Main St. Overlay Project scope of work including an eastbound uphill bike lane. On August 20, 2024, staff provided an update to the Parks and Public Works Committee on the second public bid process to obtain contractor bids to construct the project. Staff Recommendation Staff will provide a presentation on the bid results, a proposed construction budget and recommendation to award. Narrative On August 20, 2024, the City received five construction bids for the Main St Overlay Project from 6th Ave to 8th Ave. The bids ranged from a low of $1,347,455 to a high of $1,463,710. The Engineer's Estimate was $1,192,550. Attachment 1 is a summary of the bid results. After reviewing the bid proposals, the City and WSDOT determined the low bid provided by Taylor's Excavators was non -responsive and was rejected since several Disadvantage Business Enterprise (DBE) forms were not properly completed by the contractor. The bid proposal for the second low bid of $1,416,113, submitted by CA Carey Corporation, has been reviewed by the City and WSDOT. Staff will review the bid results, proposed construction budget and provide a recommendation to award at the City Council meeting. Packet Pg. 324 10.2 Background: The project consists of a full -width grind and a 2" pavement overlay along Main St from 6th Ave to 8th Ave. This project also includes upgrading all noncompliant ADA curb ramps within the project limits and installation of an eastbound bicycle lane. The project was advertised for construction bids a second time on July 30th and August 6th, since the first set of construction bids had to be rejected. The project costs are being funded by grants from FHWA and TIB, REET (Fund 126), and Stormwater Utility Fund (Fund 422). Attachments: Attachment 1 - Main St. Bid Summary Attachment 2 - Area Map Packet Pg. 325 10.2.a MAIN STREET OVERLAY PROJECT Fed Aid # STBGUL-2512(010) ENGINEER Taylor's Road Granite BIDDER ESTIMATE Excavators CA Carey Corp Construction TITAN Earthwork Construction Co Northwest TOTAL $ 1,192,550.00 $ 1,347,455.00 $ 1,416,113.00 $ 1,433,332.00 $ 1,439,840.00 $ 1,463,710.00 a� s r L 0 rt+ 0 c.� 0 3 L y-r _ 0 U L 3 Q 0 _ 0 m m N L a E E U) m w: co Bid Opening 8/20/24, 2:15 PM Packet Pg. 326 MAIN ST PAVE - AREA MAP 1Iry MEOW J. dim ,1 jy;. y LLf .i, - e �i .. r .. � 1�1� iij >,o. _� •K r� y, 1 �►.'� i 1A �a`� t�.` #.J - -A � ..,f _ - •lira .. f . �� '' � F - - a . +. c. i�i r�_�. �,lr.� - i� I r � / :' : - - _ -y, � - .c• `J _ � • I, • ai-.��� si• 1i leiL7 �+ �' i,tyi .. �y.�y.,• . { ` -- � - J. rti ` - I � 1 _ 1^' �- i t - -f _ f ■ .: = - �• .'I 1.:h ,mac.: - .� � -_ _ .l- },•!. _7'L•- - - .:' _ 1,41. ,_ �-` it _ ^I. '� J • 1 _• � - Jv, 7•l`•r 'I- -i - • - ^. 't . l' ! ., I1111 * ^ _ R►1 •ter C. _ _ . :f 1 1J .. - .��r � t � • � _ �. � -NAM f �- , r , •'a �+ c,y raI•,t I I- C _ 1 `.. '. _w -.t._ 't- l•- - 'k: - - I• / I .i� 7�r' '[.'R�-. . r j'K r =� ,t .�, •4-. '.r+.t:p�: � �,�,/ - ' I � .I I I - � ,t�4 i '. - 41" dmI ,i »J '.fit -- - +' � .ty - Y ' J -• � I � � � E �a �► - VIM FEDERALLY FUNDED �, y •;• _ ��` - �`• !- ar �ti A ,Mr. t. ITS-� I• � - � Lli °' �_ I w OVERLAY, , , .. 1 _ 1 - r IrJ '-1 _ — /� S--•gel , - - '�1 , 1 II I I I V - �• - Am= Its - M r- r> - - - - . - -- r�." •- t _w u4_ 7701 — •,s C. _ � l � Wit: - _may r 11' • - b f w u j /) •C.�w r S • •s � 1 n !rl r••r ' 1 Bell S.- t A r=-�• F {� , i R 1• r t � I � I / � - i' f3 �� 1 �� y - - l LOCALLY FUNDED °� - i w .- z _ 1 _ Ylk --- _ OVERLAY �I ,` - , 1. , ; � #�. iF f J_ '�� _ �_ _ _ .• - o, :r Maple St - • _ - - I - a' - •j -t I :� �� _ � • .r.-�' ' �'. ' _„ - - ;f �ri�4 _�• � "'-� �.it-`_'' f � �•,.. •'t`n� .0 t 'rJ� r - ALI .1�� li'�Lr t -1 - i'•� _�- -f - 'f ,3fk-,,r EEO N ___.7 St • 'iy:.:r , �,• - JimSLfif"-' ( ii� '— • -r.: 'rw,i..er - _ _ - _ -_ _ - Y _ •f1 34 — -- � 1 - ir• r 3 Q Packet Pg. 327 10.3 City Council Agenda Item Meeting Date: 09/10/2024 Presentation of Highway 99 Stages 3 and 4 Overhead Utility Line Conversion Staff Lead: Bertrand Hauss Department: Engineering Preparer: Rob English Background/History On March 28, 2023, a project update was provided to City Council to authorize approval of new active transportation recommendations along Hwy 99 and new capacity recommendations at Hwy 99 and 220th St. into the Design phase. On March 19, 2024, a project update was provided to City Council. Staff Recommendation Approve the Overhead Utility Line Conversion on the Hwy 99 Revitalization Projects (Stages 3 and 4). Narrative The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway 99 in Shoreline through Edmonds from 244th St. SW to 210th St. SW. Due to the high cost of completing all the other proposed improvements along the corridor, the 2.25 mile stretch was divided into seven (7) segments. The scope of the Stage 3 segment, 244th St. SW to 238th St. SW, includes capacity improvements at Hwy 99 at 238th St. SW with the addition of a northbound left turn lane. The scope of the Stage 4 segment, 224th St. SW to 220th St. SW, includes capacity improvements at Hwy 99 at 220th St. SW with the addition of a northbound, southbound, and westbound left turn lane. A planter strip, bike lane, new sidewalk, new street / pedestrian lights will be added on both sides of the street, along with utility improvements. The conversion of overhead utility lines to underground along both projects (except for high voltage lines) is also being considered. The following electrical and communications utilities have overhead lines within the project limits: Comcast - Overhead and underground communications Community Transit (CT) - Short run for Swift Bus Infrastructure Snohomish County PUD (SnoPUD) - Overhead transmission and overhead / underground distribution power Wave Broadband - Overhead and underground communications Zayo - Overhead and underground communications Ziply Fiber - Overhead and underground communication Packet Pg. 328 10.3 The electrical and communication lines are already underground on the south end of Hwy 99 from 244th St SW to approximately 350-feet north of 240th St SW. From that point, an electrical distribution line begins on the west side of Hwy 99 and continues north past the project limits. Numerous utility service drops exist for these main utility company distribution lines to various residences and businesses along Hwy 99, as well as distribution lines crossing Hwy 99. The project is currently at 30% Design plan level. If undergrounding is pursued as part of the Design Phase, a project -specific agreement would be prepared between each utility company and the City for each project to identify actual costs to be provided by each party and terms and conditions. Based on the preliminary cost estimate at 30% Design Level, the total cost to underground all the overhead lines for Stage 3 is — $7,306,000 and — $11,443,000 for Stage 4. The underground conversion in both stages would create a safer driving environment along Hwy 99, with the removal of wooden poles adjacent to the roadway, as well as improve the aesthetics of the corridor. Stage 3 is funded with State funds (through State Connecting Washington and Move Ahead WA Funds) and local funds (REET). Stage 4 design and a portion of the right of way acquisition costs are funded through Federal grants, State funds, traffic impact fees and REET funds. Staff will pursue funding opportunities to secure future funds for the Stage 4 construction phase. Attachments: Attachment 1 - Hwy 99 Stage 3 Feasibility Memo Attachment 2 - Hwy 99 Stage 4 Feasibility Memo Attachment 3 - Hwy 99 Utility Undergrounding Presentation Packet Pg. 329 10.3.a �! �� ��-4410- 40- SCJ ALLIANCE CONSULTING SERVICES Technical Memo To: Bertrand Hauss/City of Edmonds From: Date: May 17, 2024 Highway 99 Gateway -Revitalization, Stage 3 Project: 244th St SW to 238th St SW Subject: Utility Undergrounding Feasibility Assessment Purpose The purpose of this memo is to discuss and examine the feasibility of undergrounding the existing electrical distribution and communication utilities on the City of Edmonds' Highway 99 Gateway -Revitalization, Stage 3 Project. The memo begins with a Background Section that describes the existing utilities in each Stage, provides an overview of the utility undergrounding process, and provides some abbreviations used throughout the memo. The Background is followed by a discussion of Franchise Agreements that includes a discussion of the City's utility franchise agreements with respect to the fiscal and design responsibilities of undergrounding existing overhead power and communication facilities and the cost estimate is based upon cost -sharing as established in the franchise agreements. A description of a Conceptual Layout and Conceptual Cost Estimate follow and then the Feasibility Analysis Section discusses the physical and financial feasibility of the utility undergrounding as compared to relocating poles to another aerial alignment to make room for the utilities and new improvements. Background Abbreviations The following definitions are used throughout this memo: • A2A = Aerial -to -Aerial Relocation • A2UG = Aerial -to -Underground Conversion • CC = City and or their Contractor • CT = Community Transit JUT = Joint Utility Trench • SnoPUD = Snohomish County Public Utility District • UC = Utility Company and/or their Contractor Packet Pg. 330 10.3.a _400�r 00. SCJ ALLIANCE CONSULTING SERVICES Existing Utilities The following electrical and communications utilities are located within the project limits: • Comcast —Overhead and underground communications • Community Transit (CT) — Short run of Swift Bus Infrastructure • Snohomish County PUD (SnoPUD) — Overhead transmission and overhead and underground distribution power • Wave Broadband — Overhead and underground communications • Zayo —Overhead and underground communications • Ziply Fiber —Overhead and underground communications Highway 99 The electrical and communications lines are already underground along SR 99 from 244th St SW to approximately 350-feet north of 240th St SW. At that point, an electrical distribution line begins that continues along the west side of SR 99 that continues north past the project limits. There are numerous utility service drops from these main distribution lines to the various local residences and businesses along SR 99 from power, cable, and communications companies, including lines crossing SR 99. 244th St SW There is an electrical transmission line running along the north side of 244th St SW at the southern terminus of the project that will not be affected by the project improvements. 240th St SW There is an electrical distribution line running along the south side of 240thSt SW and crossing SR 99. The overhead lines crossing SR 99 (from the pole at the southwest corner of the intersection to the pole at the southeast corner of the intersection) will be undergrounded. The location of these poles and all other overhead service and distribution lines outside of those crossing SR 99 will not be affected by the project improvements. 238th St SW — 84th Ave W to Highway 99 There is an electrical distribution line running along the north side of 238th St SW and crossing SR 99. The pole on the northwest corner of the 238th St. SW and 84th Ave W intersection will not be affected by the project improvements. There are four poles from the northeast corner of the 238th St. SW and 84th Ave W to the northwest corner of the 238th St. SW and SR 99 intersection, which will be removed, and the utilities will be undergrounded. The pole on the northeast corner of the 238th St. SW and SR 99 intersection will not be affected by the project improvements. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 2 Packet Pg. 331 10.3.a _400�r _O@;!0,4Q0_ 4W SCJ ALLIANCE CONSULTING SERVICES Undergrounding Process, Roles, and Responsibilities To discuss the feasibility of utility undergrounding is first important to understand the design and construction processes to incorporate utility undergrounding in a project and to understand the responsibilities of the City and/or their consultants/contractors (CC) and the utility companies and/or their consultants/contractors (UC). This section briefly describes the process of utility undergrounding design, construction, and determination of cost sharing. Utility Companies' Responsibility to Relocate Utility companies may use the public right of way (generally under, over, and along roadways) to transmit and distribute their services to the community. If the City decides to improve the right of way in a way that conflicts with the existing utilities, each utility company is responsible for relocation of their infrastructure to avoid conflicts with the new improvements. How this relocation is done and who pays for what elements are described in the City's franchise agreements with each utility company. A project -specific agreement will be prepared between each utility company and the City for each project that includes actual costs, terms & conditions. Typically, the utility companies will resolve conflicts using the most cost-effective manner possible. For existing aerial utilities that typically means relocating to new poles placed further back in the right of way along the same roadway or in newly acquired right of way along adjacent roadways. This is referred to as aerial -to -aerial relocation (A2A) and includes adjustment of service connections to customers. There is no requirement for the utility company to underground their infrastructure. If the City requests utilities in a corridor be relocated and placed underground, the City's franchise agreement with each utility company generally describes how that is designed, constructed, and paid for. Undergrounding Cost Share If the City elects to perform utility undergrounding that was not required, then per most of the City's franchise agreements, the City is responsible for paying for the additional cost to underground the utility, above what the utility company would pay for A2A relocation. This does not include upgrades or extensions. More specifics for SnoPUD and the communications companies are shown in the Cost Share Section that follows. A2A Relocation Design To determine the cost differences and apply credits for A2A design and construction, the utility companies need to design a high-level A2A relocation plan that proves A2A is feasible and that estimates the design and construction costs for A2A relocation to be included in the agreements with the City. Undergrounding Design The design for the utility undergrounding is usually based on leveraging a joint utility trench (JUT) as the main utility corridor for the project. The JUT is a ductbank of conduits and vaults that include the underground infrastructure for all the electric and communication utilities. Note this typically also includes City owned power and communication infrastructure for illumination, signals, and signal interconnect. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 3 Packet Pg. 332 10.3.a SC.J ALLIANCE CONSULTING SERVICES This trench is typically laid out by the City through an iterative design process with the utility companies to determine the number, size, and location of vaults, handholes and conduits and their design specifications and standards. While the City is designing the JUT, the utility companies are designing their aerial-to-undergrounding (A2UG) conversion which includes designing the conductors, equipment (switches, transformers, etc.) and other items needed to complete their system. The City will package Plans & Specifications for advertisement and will include the JUT construction as well as reference the utility companies' A2UG conversion design plans and specifications. The low bidder on this package will become the City's Contractor (CC). Undergrounding Construction The CC will build the City's improvements including the JUT and will be responsible for coordinating the utility undergrounding with the individual utility companies and property owners, depending on the requirements of the project specifications. Once the JUT is completed, the utility companies or their contractors (UC) will be able to begin the A2UG conversion by placing their system of conductors and equipment in the JUT. This work is typically performed by a 3 d party UC. Utility Service Conversions Properties serviced off the existing aerial systems need to be converted to underground services, which includes undergrounding from the JUT at the right of way to their service point and may also include work on their building to move the service from an aerial point of connection (POC) to a wall -mounted POC for the underground service connection. The building work is typically done by the property owner's hired contractor while the utility company will be responsible for bringing the service to the POC, inspecting the property owner's work, and making the final service connection. Alternatively, the CC could perform the building conversions. Doing so provides the CC control to ensure each property is ready to convert on time. However, the coordination with business owners and potential for owner - driven changes make this a better task to pay for during right of way acquisition as a cost to cure that the property owner takes care of by a certain date (or goes without service). Final Connections and Demolition When each UC finishes their work the UC will cut -over service to the underground system that they have installed. They will then make all the service conversion connection switchovers for the property owners and will have a fully energized underground system in a matter of hours or days. After energizing the underground utility corridor, the UC will remove their conductors and equipment from the existing aerial system. The last UC to remove their infrastructure from a specific pole is responsible for removing that pole from the project. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 4 Packet Pg. 333 10.3.a SC.J ALLIANCE CONSULTING SERVICES Franchise Agreements Franchise Agreements Overview The City of Edmonds should have a current franchise agreement with each of the utility companies; however, they are all expired at the writing of this memo. The City is currently working on an update to their agreement with SnoPUD. In the absence of these agreements, the City has been relying on prior franchise agreements and precedent to create Interlocal Agreements for project utility undergrounding. The last set was created for the Interlocal Agreements between the City and Utilities for the 76th at 212th Intersection Improvements Project; these agreements were referenced in the writing of this document and the same guidelines were followed for the cost estimation. Franchise Agreements by Utility Company Snohomish Public Utility District (SnoPUD) The City is currently renegotiating the franchise agreement with SnoPUD. The former agreement is expected to remain unchanged and essentially says that the City is responsible for any utility undergrounding costs above what would be required to relocate the poles aerially without undergrounding (aerial to aerial). Therefore, to obtain costs, SnoPUD needs to confirm they can relocate the poles within the existing right of way and prepare a conceptual design and cost estimate that will be used as a basis for calculating the costs of utility undergrounding. The City and SnoPUD responsibilities for the utility undergrounding work are shown in Table 1 and the cost share information is shown in Table 2. These are based on the Interlocal Agreement between the City and Snohomish County Public Utility District (SnoPUD) for the 76th at 212th Intersection Improvements Project, dated November 18, 2015, and subsequent conversations with the City and SnoPUD. Table 1. SnoPUD: Utility Undergrounding Responsibilities Delineation Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 5 Packet Pg. 334 10.3.a SC.J ALLIANCE CONSULTING SERVICES DESIGN PHASE ITEJ CIr0mM SNOPUD RESPONSIBILI RESPONSIBILITY JUT Design • Design and prepare PS&E. • Review and coordinate with PS&E. Right of Way • Identify ROW needs. • Confirm ROW Needs. Materials & JUT conduits • Furnish and install all conduits • Inspect Installation by CC. Construction including bedding, backfill, compaction and restoration. JUT vaults • Furnish and install all vaults • Inspect Installation by CC. bedding, backfill, compaction and restoration. JUT related flagging • Provide flagging and traffic control. and traffic control A2UG Design • Prepare PS&E. Right of Way • Purchase required right of way. Materials & A2UG cables, • Furnish, deliver, store, and install Construction conductors, and by UC. electrical equipment Cut -over and transfer • UC performs cutovers, and of existing customers transfers. Removal of overhead • UC performs removals. equipment H2UG flagging and r • Provide Flagging and Traffic traffic control Control. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = SnoPUD and/or their Contractor Table 2. SnoPUD: Utility Undergrounding Cost Share COST DESIGN AND RIGHT OF . • COSTSELEMENT A2A • SnoPUD credit City for estimated • N/A • SnoPUD credit City for estimated design costs for A2A. construction costs for A2A. • SnoPUD credit City for estimated right of way costs for A2A. JUT • City pay for design by CC. • City pay for right of way necessary • City pay for construction of JUT by to install SnoPUD portion of JUT. CC including traffic control. • City pay to furnish all materials and • City pay for SnoPUD inspection of install JUT. JUT by CC. A2UG • City pay SnoPUD for actual A2UG • City pay to SnoPUD for all actual • City pay to SnoPUD for all actual design costs. costs to complete the conversion. costs to complete the conversion. • City to pay property owners for • SnoPUD pay for additional A2UG actual costs to complete construction costs and claims conversion. caused by SnoPUD or attributable to SnoPUD's errors & omissions. Upgrades & • SnoPUD pay to design all future • SnoPUD pay to off-load, store all • SnoPUD pay to construct all future Future and upgraded facilities. materials for future and upgraded and upgraded facilities Work I facilities. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion UC = SnoPUD and/or their Contractor CC = City's Contractor Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 6 Packet Pg. 335 10.3.a -400�r SCJ ALLIANCE CONSULTING SERVICES Communication Franchises The former franchise agreements for the utility companies are like the SnoPUD agreement and are assumed to be the same for Comcast, WAVE, and Ziply Fiber (previously Frontier). These follow the same methodology as the SnoPUD Interlocal Agreement referenced above. The City and Communication Utility responsibilities for the Comcast and WAVE utility undergrounding work are shown in Table 3 and the cost share information is shown in Table 4. The City and Communication Utility responsibilities for the Ziply utility undergrounding work are shown in Table 5 and the cost share information is shown in Table 6. These are based on the Interlocal Agreement between the City and the respective communication franchises for the 76th at 2121h Intersection Improvements Project and subsequent conversations with the City of Edmonds and City of Lynnwood. SnoPUD sent as-builts indicating that there may be some Community Transit equipment on a pole in the NW quadrant of the intersection with 238th St SW, However, in speaking with Community Transit it appears highly likely that the equipment was moved years ago. Further coordination will be required to confirm this if the design moves along. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 7 Packet Pg. 336 10.3.a SC.J ALLIANCE CONSULTING SERVICES Table 3. Communication Utilities (Comcast and WAVE): Utility Undergrounding Responsibilities Delineation DESIGN PHASE ITEM CITY COMMUNICATION RESPONSIBILITYRESPONSIBILITY A2A Design . Prepare A2A cost estimate for design work. • Prepare A2A cost estimate for construction. JUT Design • Design and Prepare PS&E. • Review PS&E. Right of Way • Identify ROW Needs. • Confirm ROW Needs. Materials & JUT Conduits • Furnish bedding, backfill, • Furnish and deliver conduits and Construction compaction and restoration. bends. • Off-loading and storage of UC • Inspect Installation by CC. deliveries • Install all conduits and bends. JUT Vaults • Furnish bedding, backfill, • Furnish and deliver vaults. compaction and restoration. . Inspect Installation by CC. • Off-loading and storage of UC deliveries. • Install all vaults. JUT related Flagging e Provide flagging and traffic and Traffic Control control. A2UG Design • Prepare PS&E. Right of Way • Purchase required right of way. Materials & A2UG Cables, • Furnish, Deliver, Store, and Install Construction Conductors, and by UC. Electrical Equipment Cut -over and Transfer • Perform Cutovers and Transfers. of Existing Customers Removal of Overhead • Perform Removal. Equipment OH2UG Flagging and . Provide Flagging and Traffic Traffic Control Control. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = WAVE or Comcast and/or their Contractor Table 4. Communication Utilities (Comcast and WAVE): Utility Undergrounding Cost Share COST ELEMENT A2A DESIGN AND RIGHT OF • • • N/A JUT • UC pay for design by CC • City pays for right of way necessary • UC pay for construction of JUT by to install franchise portion of JUT. CC including traffic control. • UC pay to furnish and deliver all • UC pay for inspection of JUT by CC. materials for JUT. • UC pay to off-load, store all materials for JUT. A2UG . UC pay to furnish, deliver, off-load, • UC pay for construction of A2UG and store all materials for JUT. conversion by UC including traffic • UC responsible for plant control and removals. installation and wreck -out work. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 8 Packet Pg. 337 10.3.a SC.J ALLIANCE CONSULTING SERVICES COST DESIGN AND RIGHT OF • • ELEMENT • UC pay for all customer conversions; City pays for service and building conversion. • UC pay for additional A2UG construction costs and claims caused by UC or attributable to UC's errors & omissions. Upgrades & • UC pay to design all future and • UC pay to off-load, store all • UC pay to construct all future and Future upgraded facilities. materials for future and upgraded upgraded facilities. Work facilities. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = WAVE or Comcast and/or their Contractor Table 5. Communication Utilities (Ziply): Utility Undergrounding Responsibilities Delineation DESIGN PHASE ITEM CITY COMMUNICATION RESPONSIBILITY./ A2A Design • Prepare A2A cost estimate for design work. • Prepare A2A cost estimate for construction. JUT Design • Design and Prepare PS&E. • Review PS&E. Right of Way • Identify ROW Needs. • Confirm ROW Needs. Materials & JUT Conduits • Furnish bedding, backfill, • Furnish and deliver conduits and Construction compaction and restoration. bends. • Off-loading and storage of • Inspect Installation by CC. Comcast deliveries • Install all conduits and bends. JUT Vaults • Furnish bedding, backfill, • Furnish and deliver vaults. compaction and restoration. • Inspect Installation by CC. • Off-loading and storage of Comcast deliveries. • Install all vaults. JUT related Flagging • Provide flagging and traffic and Traffic Control control. A2UG Design • Prepare PS&E. Right of Way • Purchase required right of way. Materials & A2UG Cables, • Furnish, Deliver, Store, and Install Construction Conductors, and by UC. Electrical Equipment Cut -over and Transfer • Perform Cutovers and Transfers. of Existing Customers Removal of Overhead • Perform Removal. Equipment OH2UG Flagging and • Provide Flagging and Traffic Traffic Control Control. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench UC = Ziply and/or their Contractor A2UG = Aerial to Underground Conversion CC = City's Contractor Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 9 Packet Pg. 338 1O.3.a dlw� �0� 00. SCJ ALLIANCE CONSULTING SERVICES Table 6. Communication Utilities (Ziply): Utility Undergrounding Cost Share COST DESIGN AND RIGHT OF • • ELEMENT A2A • UC credit City for estimated construction costs for A2A. JUT • UC pay for design by CC • City pays for right of way necessary • UC pay for construction of JUT by to install Comcast portion of JUT. CC including traffic control. • UC pay to furnish and deliver all • UC pay for inspection of JUT by CC. materials for JUT. • UC pay to off-load, store all materials for JUT. A2UG • UC pay to furnish, deliver, off-load, • UC pay for construction of A2UG and store all materials for JUT. conversion by UC including traffic control and removals. • UC pay for all customer conversions; City pays for service and building conversion. • UC pay for additional A2UG construction costs and claims caused by UC or attributable to UC's errors & omissions. Upgrades & • UC pay to design all future and • UC pay to off-load, store all • UC pay to construct all future and Future upgraded facilities. materials for future and upgraded upgraded facilities. Work facilities. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = Ziply and/or their Contractor Undergrounding Layout - 30% Joint Trench Layout The City's JUT layout was developed based on the existing pole ownership and usage and is included as Appendix A for the Highway 99 Gateway -Revitalization, Stage 3 Project. If a utility company has an existing line between two poles, it was assumed that they would be in the JUT between those same points and would need a vault of some size at each of the endpoints (existing poles). The preliminary vault sizes used are the same, medium size, for all communications vaults. If there was a transformer or other switching equipment on an existing pole, it was assumed that a large power vault was needed. If not, the medium size was used for power vaults too. The size and number of conduits in each trench was assumed based on the engineer's experience on prior undergrounding projects in SeaTac, Des Moines, Federal Way, Seattle, and others and the City of Shoreline's Highway 99 Corridor plans and the City of Lynnwood's 196t" St SW Design that was advertised in the Summer of 2020. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 10 Packet Pg. 339 10.3.a �! ,.4w 4� SCJ ALLIANCE CONSULTING SERVICES Service Conversions The overhead POC service conversions on the project were identified and quantified per each and by measuring the distance to the closest utility pole. To calculate costs, we used factors for the POC conversion and the distance to the POC that needs to be undergrounded. Undergrounding Cost - 30% Undergrounding Costs The undergrounding cost for this project is included in Appendix B was determined based on the preparation of a 30% project development level engineering construction cost estimate for the undergrounding including, but not limited to all costs related to: 1. Constructing the JUT (by CC), 2. Performing the A2UG Conversion (by UC), 3. Utility Service Conversions (by UC and in ROW), 4. Removing the Existing Overhead Infrastructure (by UC), 5. Credit for the A2A Design (to CC), 6. Credit fortheA2A Relocation (to CC), 7. Right of Way Costs, and 8. Administrative and Design Costs. Constructing the JUT (by CC) The estimate for the JUT includes all work, including mobilization, traffic control, excavation, bedding, conduits, vaults, backfill, and restoration of trenching. This was designed to a 30% level without the input of the utility companies yet. Performing the A2UG Conversion (by UC) The design and construction costs of each utility company's A2UG conversion was determined by prorating the actual A2UG construction costs of the City of Lynnwood's 196th St SW Project using the overall length of each project's undergrounding work. Design costs were calculated per the City's Cost Estimating Guidelines and may be a little high for this work (likely closer to 10% than 12%). Utility Service Conversions (by UC and in ROW) Utility service conversion costs were estimated using an average conversion cost of $30,000 in 2023 dollars and by estimating the trenching costs to the POC. Removing the Existing Overhead Infrastructure (by UC) Costs to remove vaults and poles was included in the construction cost estimate. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 11 Packet Pg. 340 10.3.a SC.J ALLIANCE CONSULTING SERVICES Credit for the A2A Relocation (to CC) SnoPUD provided the A2A construction cost estimates for the City of Lynnwood's 196t" St SW project and provided "rule -of -thumb" costs to use per mile of A2A relocation. Credit for the A2A Design (to CC) Per SnoPUD, the design cost costs for the A2A design should be in the 7-10% range, based on industry experience we used 12% for this cost estimate per the City's Cost Estimating Guidelines. Right of Way for Vaults (by CC) Additional right of way needed for the vaults was estimated and included in the total cost estimate by sf. Right of way acquisition costs are based on an estimate from RES Group Northwest when scoping this work. Administrative and Design Costs The estimate also uses the City of Edmond's Cost Estimating Guidelines with the percentages highlighted in Figure 1 below to calculate the administrative and design costs. Design City Construction Management Proiect Development Level Contineencv Inflation/vr Permittine Deslen PM/Admin Management RPSPrvP Plannin <$250k 50% 3% 5% 25% 5% 25% 10% Planning ($250k-$1M) 30% 3% 5% 15% 3% 15% 10% Planning (>SIM) 30% 3% 5% 12% 3% 15% love 30% Design (<$250k) 30% 3% 5% 25% 5% 25% 10% 30% Design ($250k-51M) 20% 3% 5% 15% 3% 15% 10% 30% Design (>51M) 20% 3% 5% 12% 3% 15% 10% Figure 1. City of Edmonds 30% Cost Estimating Guidelines Total Undergrounding Cost The total utility undergrounding costs are separated by utility company. Additionally, the City's share of costs have been calculated based on these individual utility costs. The total Stage 3 utility undergrounding costs are an estimated $8.4M. The City's estimated share of this total is $6.3M. These totals are shown in Figure 2 below, as well as Appendix B. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 12 Packet Pg. 341 10.3.a SC.J ALLIANCE CONSULTING SERVICES Figure 2. Total Undergrounding Cost for the City Feasibility Analysis Feasibility literally means "the state or degree of being easily or conveniently done". This feasibility analysis provides a quick summary of the feasibility of both physically and financially including utility undergrounding in the Stage 3 project. It is assumed that utility undergrounding is restricted to the Highway 99 corridor and does not apply to the 2381h St SW section of the project, or to any transmission lines crossing 99. Physical Feasibility Physically, the existing overhead utilities can be A2A relocated or A2UG converted as there is room to place the JUT and make service conversions. The latter takes more design coordination; construction coordination, cost, and schedule and is feasible. Financial Feasibility Financially, the costs to the City to underground the electrical and communication utilities totals $6.3M Overall, the findings in this memo indicate that including utility undergrounding in the City of Edmonds' Gateway -Revitalization, Stage 3 project is feasible. It should be straightforward to develop A2UG conversion plans and JUT plans with the utility companies and move toward construction. Additional funding likely must be acquired. Utility Undergrounding Feasibility— Highway 99, Stage 3 Page 1 13 Packet Pg. 342 10.3.a APPENDIX A EDMONDS HIGHWAY 99 GATEWAY -REVITALIZATION, STAGE 3 Utility Undergrounding Joint Trench 30% Design Exhibits Packet Pg. 343 10.3.a 0 0 J_ Co Q W L- U Z z 0 ui W 0 z J H ZD r7 0 ZD C3 O O 0 Cocli x W Z Q a 0 J_ m V7 Q W Li CD Z_ Z C) O CD U w 0 z J H / N H m 2 X W Q U C� H O) O 2 (/7 Z O W LO CD O y O 3 � N / 0(n z W .L� E(D a� rLn � U rn^ CD i o� N W �C) �Z 0 REVISIONS DATE BY I DESIGNED BY: ISSUE DATE: DECEMBER 2023 DRAWN BY: I JOB No.: 21-000551 APPROVED BY: I DRAWING FILE No.: ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED SCJ ALLIANCE C ONSLILTIN43 SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P: 206.739.5454 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION PROPOSED JOINT UTILITY TRENCH ❑HP EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED -0- EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED 0 PROPOSED SNOPUD LARGE VAULT (SLV#X) C� CV 0 0 © PROPOSED SNOPUD VAULT (SV#X) FL © PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) C/) W W W © PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) z= J C/) © PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) = W U W H C/:) Q KEY NOTES 1. EXISTING POLE IS OUTSIDE THE PROPOSED PROJECT IMPROVEMENT LIMITS. EXISTING POLE AND UTILITY SERVICES TO REMAIN IN PLACE. SR 99 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 3 PROJECT SNOHOMISH COUNTY UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Q 43.51 TO 43.99 DRAWING No.: UT-01 SHEET No.: DECEMBER 2023 1 OF 10 Packet Pg. 344 co u') -o 0 o 3 � N 00 z Z� Z3o .L� E� a� O U M � C) i (2 N Uy 0 �Z WE i U) r = Z mm m C/) C � 0 0 rn Cl 0 REVISIONS DATE BY DESIGNED BY: I ISSUE DATE: DECEMBER 2023 DRAWN BY: I JOB No.: 21-000551 APPROVED BY: I DRAWING FILE No.: ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED _40- 441191111110, SCJ ALLIANCE CONSULTI NO SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P: 206.739.5454 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION P C C- JT ❑HP SR 99 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD U11UTY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT (SLV#X) PROPOSED SNOPUD VAULT (SV#X) PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 3 PROJECT SNOHOMISH COUNTY UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Q 43.51 TO 43.99 DRAWING No.: UT-02 SHEET No.: DECEMBER 2023 2 OF 10 Packet Pg. 345 c� 0 r 0 J_ m (/7 Q W L� U' Z Z O CD U uj w 0 z J H M O Ln Ln 0 0 0 m_ x x w CD 0 0 o 3 � � N 00 z �o G y 0 20 40 SCALE IN FEET LEGEND P PROPOSED SNOPUD UNDERGROUND POWER c PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION c PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION JT PROPOSED JOINT UTILITY TRENCH ❑HP EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD UTILITY SERVICE LINE -------------------------- EXISTING UNDERGROUND UTILITY SERVICE LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED - EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED © PROPOSED SNOPUD LARGE VAULT (SLV#X) © PROPOSED SNOPUD VAULT (SV#X) © PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) © PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) © PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) Q I F_\ 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED E D �� �O� o `n I �C, j $� f�.+ SCALLIANCE CONSULTINOSEI�VICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 CJALLI NCE.C54 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 43.51 TO 43.99 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 3 PROJECT SNOHOMISH COUNTY DECEMBER 2023 DRAWING No.: UT-03 DRAWN BY: JOB No.: 21 000551 SHEET No.: 3 of 10 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Packet Pg. 346 LEGEND 0 m a L_ CD Z 0 z C) 0 CD CD 0 Z r J / m_ _ x w 0 0 a U 0 Z 0 0 w LO CD �CD �o �o 3 � N / 00 Z �o w TNO PARKING GRASS C/) n rn = � r rrn rrn r CIS C � O V W + 0 0 STORM TRENCH DRAIN ASPH ASPH TNO PARKING r_= PLANTER 3' CABLE FENCE ASPH -------------------Sp — — — — — — — — - — — — — — — — — — — — — — — SID SD SD SD ASPH ASPH =M BjjsNes \ SIGN ASPH TURN ASPH RIGHT TURN ONLY PLANTER STEEL POST KEY NOTES 1. EXISTING POLE IS OUTSIDE THE PROPOSED PROJECT IMPROVEMENT LIMITS. EXISTING POLE AND UTILITY SERVICES TO REMAIN IN PLACE. 2. EXISTING POLE TO REMAIN IN PLACE. TRANSITION FROM PROPOSED JUT TO EXISTING OVERHEAD. ASPH C= AURORA AVE N GRASS SIGN 2 4 SV#16 oy CV#12 ZV#22 3' CABLE FENCE STOP —� �C J� SIG DGE 118+00Ak _7. SIGN -W— ROCK WALL Z ROCK WALL JUT#21 0 o, o, 'tee e, oa SD 0 20 40 SCALE IN FEET ❑HP ZV#2j CV#13 - SV#17 At, SD 120+00 + - -o- PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT (SLV#X) PROPOSED SNOPUD VAULT (SV#X) PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) O LO — — + SD N OO I Q � CO W W W Z = J Cn - — — 2 ui W U) Q 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED f EL) ��O� d v N I C. ] $9 -"Do- + f+ + S ALLIANCE CONSLILTIN43SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 CJALLI NCE.C54 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 43.51 TO 43.99 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION STAGE 3 PROJECT ' SNOHOMISH COUNTY DECEMBER 2023 DRAWING No.: UT-04 DRAWN BY: JOB No.: 21-000551 SHEETNo.: 4 of 10 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Packet Pg. 347 0 Co r U) CD Z 0 Z 0 ui W 0 z _ 0 ZD _ C3 0 0 0 Cocli x W Z Q LO CD �CD �o �o 3 � N 00 Z �o w .L� E(D a>_ 0� U M LO CD i o � N W �C) o. �Z Cn _--i m c7 m = ( _r mz m m -I- C.3'i O 0 0 z 0 III BILLBOARD 4' CHAINLINK / FENCE ❑HP ❑HP ASPH GRASS SIGN SIGN- ASPH _ 121+00 ZV#1 GR/ NO TRESPASSING oy oy oy oy -o oy DO NOT ENTER ZV#4 °y-o ASPH O %lb, \� A RIGHT LANE- SIGN-J MERGE LEFT = SD ------ ir— CV#4 CV#8 u EXISTING UG TO UG SERVICE CONNECTIONS: i- LIrLY EXISTING BUILDING SV#7 CONC 4 II/- WV#1 - /"""" - ❑HP ❑HP ❑HP 1 y-JT JT J JT JT -o JUT#5 JUT#6 oti 123+00 --------------------- JUT#1 �,, JU T#2 --�— ❑ H P HP ASPH EXISTING OH TO UG SERVICE CONVERSIONS: 1- COMCAST 1- ZIPLY SIGN EXISTING OH TO UG SERVICE CONVERSIONS: 2- COMCAST 3- ZIPLY CV#5 l V#14— ASPH SV#4 SIGN OJT — ❑HP Nor i SV#5 a P JUT#4 — — ASPH 124+00 — EXISTING UG TO UG SERVICE CONNECTIONS: 1- SNOPUD 2- ZIPLY \ NEW PAD l� MOUNTED do / TRANSFORMER V#2 ON VAULT SLV#4 i 6' WO D . ��, FE �� SLV 5 �n EXISTING OH TO UG SERVICE CONVERSIONS: oof # \ 1- SNOPUD ' EXISTING OH TO UG SERVICE CONVERSIONS: 1- SNOPUD EXISTING OH TO UG SERVICE CONVERSIONS: 2- SNOPUD SV#6 2- COMCAST 2- ZIPLY TP7CV#�#15 - JU T#3 C ___ FENCE ZV#3 CV#7 ASPH ASPH SIGN ❑HP = i O + CO N O Q F C/) W W ui J U) = W U w H C/) Q ❑HP 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT (SLV#X) PROPOSED SNOPUD VAULT (SV#X) PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) KEY NOTES 1. REMOVE AND RESET/REPLACE EXISTING POLE WEST OF PROPOSED SIDEWALK. TRANSITION FROM EXISTING OVERHEAD (SOUTHWEST) TO PROPOSED JUT (NORTH). 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED E D �� "0 d N ftowm I C. ] $9 f+ + � ALLIANCE LI CONSLTIN43SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P:206.739.5454 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 43.51 TO 43.99 EDMONDS HIGHWAY SR 99 GATEWAY-REVITALIZATION STAGE 3 PROJECT ' SNOHOMISH COUNTY DECEMBER 2023 DRAWING No.: UT-05 DRAWN BY: JOB No.: 21-000551 SHEETN o.: 5 of 10 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Packet Pg. 348 LEGEND 0 20 40 SCALE IN FEET M n = U) r = z m m m Cn C >D �4�- 0 EXISTING UG TO UG— SERVICE CONNECTIONS: 1— SNOPUD e o' � s ASPH EXISTING UG TO UG ASPH SERVICE CONNECTIONS: 1— SNOPUD RIGHT LAN 1- ZIPLY / SIGN END' ZV#5 ,j SV#8 ❑HP ❑HP ' —JT 11 v JT'� 125+00 - i - ASPH OZ n SIGN SV#9 05 WV#2 ❑HP ­7, T MATCH LINE STA 15+50 SEE SHEET UT-07 oy JB JUT#8 n ASPH \ \ I p \ SV#10 ZV#6 s \ � WV#3 \ ICB❑ � GRASS ❑HP ❑HP ❑HP ❑HP 010-0 c� BUS WEST HWY ASPH r104 EDMONDS I EXISTING UG TO UG SERVICE CONNECTIONS: ZIPLY ❑HP ❑HP JT JT JT\, 11 JT JT JT JT JT JT� JT JT JT JT I Z JUT#7 VJUT#14 1 +00 ;'� \ �� �� 128+00 c c- JT ❑HP -o- n IcV i S� #_ 129+00 i JU T#15 99 � \ O HWY ----- X --- - - - os ° ° .000 °° ° ° �SyFS JB ASPH O� GRASS NORTH 99 SIGN \ SIGN EXISTING UG TO UG SERVICE CONNECTIONS:— 1— SNOPUD SV#12 coNc WALL 1- ZIPLY EXISTING 'O WV#4 , BUILDING � ASPF' y EXISTING OH TO UG SERVICE CONVERSIONS: � C� -YTs COO \`JA C� ZV#8 1- ZIPLY JUT 16 EXISTING UG TO UG SERVICE CONNECTIONS: ' 2- SNOPUD ZV #16 - EXISTING UG TO UG SERVICE CONNECTIONS: CV#10 2- SNOPUD SV#1 " .p 1- COMCAST 1- ZIPLY JUT#17 — I PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT (SLV#X) PROPOSED SNOPUD VAULT (SV#X) PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) ASPH WV#5 Ln r A-' ZV#9 ' SLV#2 P ZV#10 ASPS HP JUT#18 0 0 o °Ocn o 13 w z= J u) _ =w U) — Q ASPH 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED of E D ��O� d � N I C. ] $9 � + f�.+ + SCLLIAN�E CONSULTINOSEI�VICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P:206.739.5454 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 43.51 TO 43.99 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 3 PROJECT SNOHOMISH COUNTY DECEMBER 2023 DRAWING No.: UT-06 DRAWN BY: JOB No.: 21 000551 SHEET No.: 6 of 10 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Packet Pg. 349 LEGEND LO CD � CDy O 3 I N / 00 Z �o w KEY NOTES 1. EXISTING POLE IS OUTSIDE THE PROPOSED PROJECT IMPROVEMENT LIMITS. EXISTING POLE AND UTILITY SERVICES TO REMAIN IN PLACE. 0 20 40 SCALE IN FEET l= C PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT (SLV#X) PROPOSED SNOPUD VAULT (SV#X) PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) 4' SPLIT RAIL N � EXISTING UG TO UG SERVICE CONNECTIONS: FENCE + EXISTING SNOPUD EXISTING OH TO UG SERVICE CONVERSIONS: SD SD I — BUILDING 1— SNOPUD 3— COMCAST ASPH SD ASPH o I 1— COMCAST 1— ZIPLY ASPH SD Z 2— ZIPLY ; U EXISTING / ss ZV�1 g �� SD SD — BUILDING / ° SV 2 s ZV 18 ASPH # # ZV 7 SV#11 CL CV#3 1 — ..� ,.� RnCK nHp ❑HP SV#3 ZV 20 JUT 11 SLV#6 P P C ;' C C CV#2 JUT#10 o°° ❑HP ❑ P co ur'r 0HP 0HP u T R' 1 DCL-9 0HP Hw °o 00 ova Cn IT off JT JT --"JT T J _jT J JT �T JT ff T JT JT = —'�� J — - — — — if -------- AMC — CD o JUT#13 ------------------- JUT#9 _ JUT#8 O---------------------------------------------------------------------------------------------------------------------------------------------------------- 00 + 11+00 12+00 13+00 14+00 = 15+00 (� 0 � r I JUT#12 c j J� � y V CONC ° CONC CONC p BENCH �� SV#15 o EXISTING UG TO UG SERVICE CONNECTIONS: C, ° 00 o 1— SNOPUD SD ° SD — ZV#17 SD — SD Lil ASPH � ASPH ASPH b I EXISTING �XISZIPG7 UG TO UG SERVICE CONNECTIONS: 0 00 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: E D + SR 99 43.51 TO 43.99 DRAWING No.: DECEMBER2023 � O� — 30% EDMONDS � ALL DIMENSIONS d + PRELIMINARY HIGHWAY SR 99 UT-07 DRAWN BY: JOB No.: SHOWN IN FEET v N 21-000551 SLIALLIANCE NOT FOR GATEWAY -REVITALIZATION STAGE 3 PROJECT SHEETN UNLESS OTHERWISE CONSLTIN43SERVICES CONSTRUCTION ' o.: APPROVED BY: DRAWING FILE No.: DESIGNATED SNOHOMISH COUNTY DECEMBER 2023 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 I CJALLI NCE.C54 UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 7 of 10 C. ] $9 SCJALLIANCE.COM Packet Pg. 350 LO O y O 3 � N / 0(n z �o W .L� E(D 0� U MLO CD i o� N W �C) a- o. �Z KEY NOTES 1. EXISTING POLE TO REMAIN IN PLACE. TRANSITION FROM PROPOSED JUT (SOUTH) TO EXISTING OVERHEAD (NORTH). tl rnA ROCK WALL n �VZ- FLAG POLE (TYP) GRAVEL SIGN TRAFFIC CAMERA ON ARM ASPH B WV#7 buSH P P PLANTER ZV#11 WV#6 PLANTER SV#14 H °H A °HP SLV ° ZV 1 — ° ° ASPH 3 3 G G ❑ T Z CONC # P4jiT � C CWNC G G SD - SD W JT JT JT JT JT JT JT7 JT JT JT S D S D 1 o m ASS----- ---� 5�------SS-----SS------ SS ----- SS -_ SS SS SS CD o JUT#18 JUT#20 o co - c� o Q =D co w 00 J co = w AVE N U C/) H JU T#19 F 1 133+00 O 2 ---4-- W.SD ,A, SD — — — — — — — — — — — — — — — — w� SD w SD w w W SD W A D W^ SD W- 0 20 40 SCALE IN FEET c� v m 6' CHAINLINK ROCK FENCE WALL , GRASS LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION PROPOSED JOINT UTILITY TRENCH ❑HP EXISTING OVERHEAD UTILITY LINE EXISTING OVERHEAD UTILITY SERVICE LINE -------------------------- EXISTING UNDERGROUND UTILITY SERVICE LINE -0- EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED -0- EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED © PROPOSED SNOPUD LARGE VAULT (SLV#X) © PROPOSED SNOPUD VAULT (SV#X) © PROPOSED COMCAST TELECOMMUNICATION VAULT (CV#X) © PROPOSED ZIPLY TELECOMMUNICATION VAULT (ZV#X) © PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT (WV#X) CONC — ❑HP ❑HP CONC G SD SD SD SD SD SD SD - SS = SS SS SS SS SS SS SS 73 00 135+00 - -- -�- I- -- We SD STOP STOP G BLOCK v CONC I WALL SERVICE CONNECTIONS: I 6A CONC BLOCK SIGN y WALL �� O � ], \\ EXISTING \ BUILDING � �fl� 136- 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED f E D �� O� d � N I C. ] $9 � + f+ + S ALLIANCE LI CONSLTIN43SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 CJALLI NCE.C54 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 43.51 TO 43.99 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION STAGE 3 PROJECT ' SNOHOMISH COUNTY DECEMBER 2023 DRAWING No.: UT-08 DRAWN BY: �06 No.: 21-000551 SHEET No.: 8 of 10 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Packet Pg. 351 PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS BACKFILL (GRAVEL BORROW) = 0.0778 TON/LF SAND BEDDING = 0.0309 CY/LF 4" 12" 24" 36" 6" T C4 Z4 ;• I 8" j C4 Z4 I 6". 24" JUT TRENCH SECTION 'A' - JUT # 1 (160 LF) PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS 24„ 36" 6" if Z4 Z4811 P4 P4 . . . . . . . . . . . . . . . . . . . . . . . . . . . °• e :v ° g A. y: �. d .' :•e: e: d. 'd 6" 6" 32" JUT TRENCH SECTION 'E' - JUT #8 (230 LF) - JUT #10 (180 LF) TRENCH BACKFILL (GRAVEL BORROW) = 0.2765 TON/LF SAND BEDDING = 0.1152 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.0988 CY/LF 6" JUT TRENCH SECTION 'B' - JUT #2 (180 LF) - JUT #3 (50 LF) - JUT # 16 (80 LF) PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS TRENCH BACKFILL (GRAVEL BORROW) = 0.0778 TON/LF SAND BEDDING = 0.0309 CY/LF TRENCH BACKFILL (GRAVEL BORROW) = 0.0778 TON/LF SAND BEDDING = 0.0309 CY/LF 12" 18" (APPROX.) 24" 4" JUT TRENCH SECTION 'F' - JUT #9 (80 LF) 24" 36" 1 C4 74 - i C4 Z4 .•:'•'.::'•'• . d -'A ° .. °. 12" ° d v ° v P6 P6 A ' d. d d ° A 41 °. ° C e • ' a 6" 6" 32" JUT TRENCH SECTION 'C' - JUT #4 (90 LF) - JUT #21 (300 LF) TRENCH BACKFILL (GRAVEL BORROW) = 0.2765 TON/LF SAND BEDDING = 0.1152 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.0988 CY/LF PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS 6" 6" 36" JUT TRENCH SECTION 'G' - JUT # 1 1 (120 LF) - JUT # 13 (210 LF) TRENCH BACKFILL (GRAVEL BORROW) = 0.3111 TON/LF SAND BEDDING = 0.1296 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.1111 CY/LF TRENCH BACKFILL (GRAVEL BORROW) = 0.2765 TON/LF SAND BEDDING = 0.1152 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.0988 CY/LF 6" 6" 32" JUT TRENCH SECTION V - JUT #5 (90 LF) - JUT #6 (230 LF) - JUT #7 (170 LF) - JUT #14 (300 LF) - JUT #18 (240 LF) - JUT #20 (120 LF) PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS 24" 36" 6" 4" .. ° eG° ° e ° ° r 12„Tr a °r v d ° .° •' dv •• a ... 6" 6" JUT TRENCH SECTION 'H' - JUT #12 (70 LF) TRENCH BACKFILL (GRAVEL BORROW) = 0.1556 TON/LF SAND BEDDING = 0.0463 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.0556 CY/LF 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED of E D �� O� d v N I C. ] $9 f+ + SALLIANCE LI CONSLTIN43SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 CJALLI NCE.C54 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 43.51 TO 43.99 EDMONDS HIGHWAY SR 99 GATEWAY-REVITALIZATION STAGE 3 PROJECT ' SNOHOMISH COUNTY DECEMBER 2023 DRAWING No.: UT-09 DRAWN BY: JOB No.: 21-000551 SHEET No.: 9 of 10 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Packet Pg. 352 PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS 0 0 V) J m W W L� U' Z Z 0 O Cif O:f w 0 z J H M O H 0 0 0 M x W z coLO v a o 3 � � N 'LO / v p z 0� �o 36" 24" rei W4 Z4 ::'' ::'' ::'' : : : : P4 P4 ::' ' a e .a d• d v. v a •� A ve 1211 P6 P6 6" 6" 32" JUT TRENCH SECTION 'I' - JUT #15 (170 LF) TRENCH BACKFILL (GRAVEL BORROW) = 0.3111 TON/LF SAND BEDDING = 0.1482 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.1111 CY/LF 1 1 6" 1 1 6" 1 JUT TRENCH SECTION V - JUT #17 (120 LF) TRENCH BACKFILL (GRAVEL BORROW) = 0.2420 TON/LF SAND BEDDING = 0.0720 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.0864 CY/LF 4" T I� 20 JUT TRENCH SECTION 'K' - JUT #19 (110 LF) TRENCH BACKFILL (GRAVEL BORROW) = 0.1728 TON/LF SAND BEDDING = 0.0514 CY/LF Q 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED E D �� �O� • o � � � `nSCJ _ f o f+ -411110- ALLIANCE CONSLTIN43SER ICES LI 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 CJALLI NCE.C54 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 43.51 TO 43.99 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION STAGE 3 PROJECT ' SNOHOMISH COUNTY DECEMBER 2023 DRAWING No.: UT-10 DRAWN BY: �06 No.: 21 000551 SHEET No.: 10 of 10 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 3 Packet Pg. 353 10.3.a APPENDIX 6 EDMONDS HIGHWAY 99 GATEWAY -REVITALIZATION, STAGE 3 Utility Undergrounding Joint Trench 30% Design Cost Estimate Packet Pg. 354 10.3.a STAGE 3: UTILITY UNDERGROUNDING COSTS CONSTRUCTION COSTS ITEM TOTAL COST PER PROVIDER SNOPUD AVE 7 ®ITEM DESCRIPTION SNOPUD�!! �® WAVE ®®®®® CITV(SAREI®�(%)ARE [RVIS%'ARE QUANTITY QUANTITY QUANTITY TOTAL $21,966����� ®rITY(SSH)ARE i CRY SHAR 0 ----0®-�� © • ----Om- $87,817��� �,159 �- $1 0PROIECT TEMPORARY TRAFFIC CONTROL $70,263��� �� �,129 �- $1 ©TEMPO ARY PEDESTRIAN ACCESS $21,966�AIIIIIIIIIIIIIII�I� �iC�T �7� �5,042®- $ 0 ' D BEDDING $9,730 $2,088®- $ 0' • DYED LOW STRENGTH FLUIDIZED THERMAL BACKFILL�o00 �m®�� $51,811������' ■ so®- $ 0 �����-�� $20,221���� ■ $4,214®- $ 0 ' �0�0 �m� $59,]04 ®i.' �®i'. �� $12,787®- $ �' ®i ®i ®i ���®� $144,300®i.' ®i®i'. M9+TrW,L ■ $64,220 ® ®0�©�m�®� $1,19]����� ■ $143®-i ®VAULT BACKFILL $3,309 $256®-i VAULT EXCAVAT ON $7,603�AIIIIIIIIIIIIIII� ®-� $670LARGE VAULT & INSTALLATION - POWER (7'.4'8'-.4--6'-) millmiliffi=i, mREMOVE SNOPUD OWNED UTILITY POLE00000mma®� $2,283����� $0®-- $o®- �REMO $0 JOINT OWNED UTILITY POLE $ ® • • VAULT m $11,200� ®i'. �®i.' r $2,800®�28,002 ® � • • • ���0 ��-�� $45,000 ®i®i®i.' ■ $0®�35,002 $1 ® • • R• © m $0®�2 $4 ® -----®-- $1,466,796�AIIIIIIIIIIIIIIIIIIIIII�� $o®i $1,4 RIGHT OF WAY COSTS �' �0�0®�-�� $148,925 ®i ��. '317-L•M� Er $45,325�- $ CONSTRUCTION COSTS RIGHT OF WAY SUBTOTALS 100% $146,575 100% $259,325 100% 100% INFLATION/YR(3%) 100%1 $8,926 ------ TOTAL RIGHT OF WAY COST $155,501 $275,118 5/17/2024 Packet Pg. 355 !� s� -4111-1� 10.3. b SCJ ALLIANCE CONSULTING SERVICES Technical Memo To: Bertrand Hauss/City of Edmonds From: Date: May 17, 2024 Highway 99 Gateway -Revitalization, Stage 4 Project: 224th St SW to 1,100' North of 220th St SW Subject: Utility Undergrounding Feasibility Assessment Purpose The purpose of this memo is to discuss and examine the feasibility of undergrounding the existing electrical distribution and communication utilities on the City of Edmonds' Highway 99 Gateway -Revitalization, Stage 4 Project. The memo begins with a Background Section that describes the existing utilities in each Stage, provides an overview of the utility undergrounding process, and provides some abbreviations used throughout the memo. The Background is followed by a discussion of Franchise Agreements that includes a discussion of the City's utility franchise agreements with respect to the fiscal and design responsibilities of undergrounding existing overhead power and communication facilities and the cost estimate is based upon cost -sharing as established in the franchise agreements. A description of a Conceptual Layout and Conceptual Cost Estimate follow and then the Feasibility Analysis Section discusses the physical and financial feasibility of the utility undergrounding as compared to relocating poles to another aerial alignment to make room for the utilities and new improvements. Background Abbreviations The following definitions are used throughout this memo: • A2A = Aerial -to -Aerial Relocation • A2UG = Aerial -to -Underground Conversion • CC = City and or their Contractor • CT = Community Transit JUT = Joint Utility Trench • SnoPUD = Snohomish County Public Utility District • UC = Utility Company and/or their Contractor Packet Pg. 356 10.3. b dlw� �0� 00. SCJ ALLIANCE CONSULTING SERVICES Existing Utilities The following electrical and communications utilities are located within the project limits: • City of Lynnwood — Signal interconnect • Comcast —Overhead and underground communications • Snohomish County PUD (SnoPUD) — Overhead transmission and overhead and underground distribution power • Wave Broadband — Overhead and underground communications • Zayo —Overhead and underground communications • Ziply Fiber —Overhead and underground communications Highway 99 An electrical distribution line runs north -south along the west side of SR 99 throughout the project limits. There are numerous utility service drops from these main distribution lines to the various local residences and businesses along SR 99 from power, cable, and communications companies, including lines crossing SR 99. 224th St SW There is an electrical distribution line running along the south side of 224th St SW at the southern terminus of the project that will not be affected by the project improvements. 220th St SW There is an electrical transmission line with distribution running along the south side of 220thSt SW that will not be significantly affected by the project improvements (may need to adjust one pole near the Shell Station on the SW corner of SR 99/220th St SW.) Undergrounding Process, Roles, and Responsibilities To discuss the feasibility of utility undergrounding is first important to understand the design and construction processes to incorporate utility undergrounding in a project and to understand the responsibilities of the City and/or their consultants/contractors (CC) and the utility companies and/or their consultants/contractors (UC). This section briefly describes the process of utility undergrounding design, construction, and determination of cost sharing. Utility Companies' Responsibility to Relocate Utility companies may use the public right of way (generally under, over, and along roadways) to transmit and distribute their services to the community. If the City decides to improve the right of way in a way that conflicts with the existing utilities, each utility company is responsible for relocation of their infrastructure to avoid conflicts with the new improvements. How this relocation is done and who pays for what elements are described in the City's franchise agreements with each utility company. A project -specific agreement will be prepared between each utility company and the City for each project that includes actual costs, terms & conditions. Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 2 Packet Pg. 357 10.3. b _400�r 00. SCJ ALLIANCE CONSULTING SERVICES Typically, the utility companies will resolve conflicts using the most cost-effective manner possible. For existing aerial utilities that typically means relocating to new poles placed further back in the right of way along the same roadway or in newly acquired right of way along adjacent roadways. This is referred to as aerial -to -aerial relocation (A2A) and includes adjustment of service connections to customers. There is no requirement for the utility company to underground their infrastructure. If the City requests utilities in a corridor be relocated and placed underground, the City's franchise agreement with each utility company generally describes how that is designed, constructed, and paid for. Undergrounding Cost Share If the City elects to perform utility undergrounding that was not required, then per most of the City's franchise agreements, the City is responsible for paying for the additional cost to underground the utility, above what the utility company would pay for A2A relocation. This does not include upgrades or extensions. More specifics for SnoPUD and the communications companies are shown in the Cost Share Section that follows. A2A Relocation Design To determine the cost differences and apply credits for A2A design and construction, the utility companies need to design a high-level A2A relocation plan that proves A2A is feasible and that estimates the design and construction costs for A2A relocation to be included in the agreements with the City. Undergrounding Design The design for the utility undergrounding is usually based on leveraging a joint utility trench (JUT) as the main utility corridor for the project. The JUT is a ductbank of conduits and vaults that include the underground infrastructure for all the electric and communication utilities. Note this typically also includes City owned power and communication infrastructure for illumination, signals, and signal interconnect. This trench is typically laid out by the City through an iterative design process with the utility companies to determine the number, size, and location of vaults, handholes and conduits and their design specifications and standards. While the City is designing the JUT, the utility companies are designing their aerial-to-undergrounding (A2UG) conversion which includes designing the conductors, equipment (switches, transformers, etc.) and other items needed to complete their system. The City will package Plans & Specifications for advertisement and will include the JUT construction as well as reference the utility companies' A2UG conversion design plans and specifications. The low bidder on this package will become the City's Contractor (CC). Undergrounding Construction The CC will build the City's improvements including the JUT and will be responsible for coordinating the utility undergrounding with the individual utility companies and property owners, depending on the requirements of the project specifications. Once the JUT is completed, the utility companies or their contractors (UC) will be able to begin the A2UG conversion by placing their system of conductors and equipment in the JUT. This work is typically performed by a 3 d party UC. Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 3 Packet Pg. 358 10.3. b _400�r 00. SCJ ALLIANCE CONSULTING SERVICES Utility Service Conversions Properties serviced off the existing aerial systems need to be converted to underground services, which includes undergrounding from the JUT at the right of way to their service point and may also include work on their building to move the service from an aerial point of connection (POC) to a wall -mounted POC for the underground service connection. The building work is typically done by the property owner's hired contractor while the utility company will be responsible for bringing the service to the POC, inspecting the property owner's work, and making the final service connection. Alternatively, the CC could perform the building conversions. Doing so provides the CC control to ensure each property is ready to convert on time. However, the coordination with business owners and potential for owner - driven changes make this a better task to pay for during right of way acquisition as a cost to cure that the property owner takes care of by a certain date (or goes without service). Final Connections and Demolition When each UC finishes their work the UC will cut -over service to the underground system that they have installed. They will then make all the service conversion connection switchovers for the property owners and will have a fully energized underground system in a matter of hours or days. After energizing the underground utility corridor, the UC will remove their conductors and equipment from the existing aerial system. The last UC to remove their infrastructure from a specific pole is responsible for removing that pole from the project. Franchise Agreements Franchise Aqreements Overview The City of Edmonds should have a current franchise agreement with each of the utility companies; however, they are all expired at the writing of this memo. The City is currently working on an update to their agreement with SnoPUD. In the absence of these agreements, the City has been relying on prior franchise agreements and precedent to create Interlocal Agreements for project utility undergrounding. The last set was created for the Interlocal Agreements between the City and Utilities for the 76th at 212th Intersection Improvements Project; these agreements were referenced in the writing of this document and the same guidelines were followed for the cost estimation. Franchise Agreements by Utility Company Snohomish Public Utility District (SnoPUD) The City is currently renegotiating the franchise agreement with SnoPUD. The former agreement is expected to remain unchanged and essentially says that the City is responsible for any utility undergrounding costs above what would be required to relocate the poles aerially without undergrounding (aerial to aerial). Therefore, to obtain costs, SnoPUD needs to confirm they can relocate the poles within the existing right of way and prepare a Utility Undergrounding Feasibility — Highway 99, Stage 4 Page 14 Packet Pg. 359 10.3. b dlw� �0� 00. SCJ ALLIANCE CONSULTING SERVICES conceptual design and cost estimate that will be used as a basis for calculating the costs of utility undergrounding. The City and SnoPUD responsibilities for the utility undergrounding work are shown in Table 1 and the cost share information is shown in Table 2. These are based on the Interlocal Agreement between the City and Snohomish County Public Utility District (SnoPUD) for the 76th at 212th Intersection Improvements Project, dated November 18, 2015, and subsequent conversations with the City and SnoPUD. Table 1. SnoPUD: Utility Undergrounding Responsibilities Delineation DESIGN PHASE ITEM CITY SNOPUID RESPONSIBILITY.O A2A Design • Prepare A2A cost estimate for design. • Prepare A2A cost estimate for construction. JUT Design • Design and prepare PS&E. • Review and coordinate with PS&E. Right of Way • Identify ROW needs. • Confirm ROW Needs. Materials & JUT conduits • Furnish and install all conduits • Inspect Installation by CC. Construction including bedding, backfill, compaction and restoration. JUT vaults • Furnish and install all vaults • Inspect Installation by CC. bedding, backfill, compaction and restoration. JUT related flagging • Provide flagging and traffic control. and traffic control A2UG Design • Prepare PS&E. Right of Way • Purchase required right of way. Materials & A2UG cables, • Furnish, deliver, store, and install Construction conductors, and by UC. electrical equipment Cut -over and transfer • UC performs cutovers, and of existing customers transfers. Removal of overhead • UC performs removals. equipment OH2UG flagging and • Provide Flagging and Traffic traffic control Control. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = SnoPUD and/or their Contractor Table 2. SnoPUD: Utility Undergrounding Cost Share COST DESIGN AND RIGHT OF • • • ELEMENT ANNEEbEEWSTS Amid A2A • SnoPUD credit City for estimated • N/A • SnoPUD credit City for estimated design costs for A2A. construction costs for A2A. • SnoPUD credit City for estimated right of way costs for A2A. Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 5 Packet Pg. 360 10.3. b dlw� �0� 00. SCJ ALLIANCE CONSULTING SERVICES COST DESIGN AND RIGHT OF • • COSTSELEMENT JUT • City pay for design by CC. • City pay for right of way necessary • City pay for construction of JUT by to install SnoPUD portion of JUT. CC including traffic control. • City pay to furnish all materials and • City pay for SnoPUD inspection of install JUT. JUT by CC. A2UG • City pay SnoPUD for actual A2A • City pay to SnoPUD for all actual • City pay to SnoPUD for all actual design costs. costs to complete the conversion. costs to complete the conversion. • City to pay property owners for • SnoPUD pay for additional A2UG actual costs to complete construction costs and claims conversion. caused by SnoPUD or attributable to SnoPUD's errors & omissions. Upgrades & • SnoPUD pay to design all future • SnoPUD pay to off-load, store all • SnoPUD pay to construct all future Future and upgraded facilities. materials for future and upgraded and upgraded facilities Work facilities. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench UC = SnoPUD and/or their Contractor Communication Franchises A2UG = Aerial to Underground Conversion CC = City's Contractor The former franchise agreements for the utility companies are like the SnoPUD agreement and are assumed to be the same for Comcast, WAVE, and Ziply Fiber (previously Frontier). These follow the same methodology as the SnoPUD Interlocal Agreement referenced above. The City and Communication Utility responsibilities for the Comcast and WAVE utility undergrounding work are shown in Table 3 and the cost share information is shown in Table 4. The City and Communication Utility responsibilities for the Ziply utility undergrounding work are shown in Table 5 and the cost share information is shown in Table 6. These are based on the Interlocal Agreement between the City and the respective communication franchises for the 76th at 212th Intersection Improvements Project and subsequent conversations with the City of Edmonds and City of Lynnwood. SnoPUD sent as-builts indicating that there may be Lynnwood ITS two poles on the west side of intersection with 2201h St SW, However, in speaking with SnoPUD again they believe that may have been an error. Further coordination will be required to confirm this if the design moves along. Table 3. Communication Utilities (Comcast and WAVE): Utility Undergrounding Responsibilities Delineation Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 6 Packet Pg. 361 10.3.b SC.J ALLIANCE CONSULTING SERVICES DESIGN PHASE I r CITY COMMUNICATION RESP#•RESPONSIBILITY OIL-• Off-loading and storage of UC • Inspect Installation by CC. deliveries • Install all conduits and bends. JUT vaults • Furnish bedding, backfill, • Furnish and deliver vaults. compaction and restoration. • Inspect Installation by CC. • Off-loading and storage of UC deliveries. • Install all vaults. JUT related flagging • Provide flagging and traffic and traffic control control. A2UG Design • Prepare PS&E. Right of Way • Purchase required right of way. Materials & A2UG Cables, • Furnish, Deliver, Store, and Install Construction Conductors, and by UC. Electrical Equipment Cut -over and Transfer • Perform Cutovers and Transfers. of Existing Customers Removal of Overhead • Perform Removal. Equipment OH2UG Flagging and • Provide Flagging and Traffic Traffic Control Control. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = WAVE or Comcast and/or their Contractor Table 4. Communication Utilities (Comcast and WAVE): Utility Undergrounding Cost Share COST DESIGN AND RIGHT OF • • ELEMENT A2A • N/A JUT • UC pay for design by CC • City pays for right of way necessary • UC pay for construction of JUT by to install franchise portion of JUT. CC including traffic control. • UC pay to furnish and deliver all • UC pay for inspection of JUT by CC. materials for JUT. • UC pay to off-load, store all materials for JUT. A2UG • UC pay to furnish, deliver, off-load, • UC pay for construction of A2UG and store all materials for JUT. conversion by UC including traffic • UC responsible for plant control and removals. installation and wreck -out work. • UC pay for all customer conversions; City pays for service and building conversion. • UC pay for additional A2UG construction costs and claims caused by UC or attributable to UC's errors & omissions. Upgrades & • UC pay to design all future and • UC pay to off-load, store all • UC pay to construct all future and Future upgraded facilities. materials for future and upgraded upgraded facilities. Work facilities. Utility Undergrounding Feasibility— Highway 99, Stage 4 Pag, Packet Pg. 362 10.3.b SC.J ALLIANCE CONSULTING SERVICES A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = WAVE or Comcast and/or their Contractor Table 5. Communication Utilities (Ziply): Utility Undergrounding Responsibilities Delineation PHASEDESIGN • • RESPONSIBILITY• A2A Design • Prepare A2A cost estimate for design work. • Prepare A2A cost estimate for construction. JUT Design • Design and Prepare PS&E. • Review PS&E. Right of Way • Identify ROW Needs. • Confirm ROW Needs. Materials & JUT Conduits • Furnish bedding, backfill, • Furnish and deliver conduits and Construction compaction and restoration. bends. • Off-loading and storage of • Inspect Installation by CC. Comcast deliveries • Install all conduits and bends. JUT Vaults • Furnish bedding, backfill, • Furnish and deliver vaults. compaction and restoration. • Inspect Installation by CC. • Off-loading and storage of Comcast deliveries. • Install all vaults. JUT related Flagging • Provide flagging and traffic and Traffic Control control. A2UG Design • Prepare PS&E. Right of Way • Purchase required right of way. Materials & A2UG Cables, • Furnish, Deliver, Store, and Install Construction Conductors, and by UC. Electrical Equipment Cut -over and Transfer • Perform Cutovers and Transfers. of Existing Customers Removal of Overhead • Perform Removal. Equipment OH2UG Flagging and • Provide Flagging and Traffic Traffic Control Control. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = Ziply and/or their Contractor Table 6. Communication Utilities (Ziply): Utility Undergrounding Cost Share [E COST A2A DESIGN AND RIGHT OF • • UC credit City for estimated construction costs for A2A. JUT • UC pay for design by CC • City pays for right of way necessary • UC pay for construction of JUT by to install Comcast portion of JUT. CC including traffic control. • UC pay to furnish and deliver all • UC pay for inspection of JUT by CC. materials for JUT. Utility Undergrounding Feasibility— Highway 99, Stage 4 Page Packet Pg. 363 10.3. b SC.J ALLIANCE CONSULTING SERVICES COST ELEMENT DESIGN AND RIGHT OF WAY MATERIALS • UC pay to off load, store all materials for JUT. CONSTRUCTION A2UG • UC pay to furnish, deliver, off-load, • UC pay for construction of A2UG and store all materials for JUT. conversion by UC including traffic control and removals. • UC pay for all customer conversions; City pays for service and building conversion. • UC pay for additional A2UG construction costs and claims caused by UC or attributable to UC's errors & omissions. Upgrades & • UC pay to design all future and • UC pay to off-load, store all • UC pay to construct all future and Future upgraded facilities. materials for future and upgraded upgraded facilities. Work facilities. A2A = Aerial to Aerial Relocation JUT = Joint Utility Trench A2UG = Aerial to Underground Conversion CC = City's Contractor UC = Ziply and/or their Contractor Undergrounding Layout - 30% Joint Trench Layout The City's JUT layout was developed based on the existing pole ownership and usage and is included as Appendix A for the Highway 99 Gateway -Revitalization, Stage 4 Project. If a utility company has an existing line between two poles, it was assumed that they would be in the JUT between those same points and would need a vault of some size at each of the endpoints (existing poles). The preliminary vault sizes used are the same, medium size, for all communications vaults. If there was a transformer or other switching equipment on an existing pole, it was assumed that a large power vault was needed. If not, the medium size was used for power vaults too. The size and number of conduits in each trench was assumed based on the engineer's experience on prior undergrounding projects in SeaTac, Des Moines, Federal Way, Seattle, and others and the City of Shoreline's Highway 99 Corridor plans and the City of Lynnwood's 1961h St SW Design that was advertised in the Summer of 2020. Service Conversions The overhead POC service conversions on the project were identified and quantified per each and by measuring the distance to the closest utility pole. To calculate costs, we used factors for the POC conversion and the distance to the POC that needs to be undergrounded. Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 9 Packet Pg. 364 10.3. b dlw� �0� 00. SCJ ALLIANCE CONSULTING SERVICES Undergrounding Cost - 30% Undergrounding Costs The undergrounding cost for this project is included in Appendix B was determined based on the preparation of a 30% project development level engineering construction cost estimate for the undergrounding including, but not limited to all costs related to: 1. Constructing the JUT (by CC), 2. Performing the A2UG Conversion (by UC), 3. Utility Service Conversions (by UC and in ROW), 4. Removing the Existing Overhead Infrastructure (by UC), 5. Credit for the A2A Design (to CC), 6. Credit fortheA2A Relocation (to CC), 7. Right of Way Costs, and 8. Administrative and Design Costs. Constructing the JUT (by CC) The estimate for the JUT includes all work, including mobilization, traffic control, excavation, bedding, conduits, vaults, backfill, and restoration of trenching. This was designed to a 30% level without the input of the utility companies yet. Performing the A2UG Conversion (by UC) The design and construction costs of each utility company's A2UG conversion was determined by prorating the actual A2UG construction costs of the City of Lynnwood's 196th St SW Project using the overall length of each project's undergrounding work. Design costs were calculated per the City's Cost Estimating Guidelines and may be a little high for this work (likely closer to 10% than 12%). Utility Service Conversions (by UC and in ROW) Utility service conversion costs were estimated using an average conversion cost of $30,000 in 2023 dollars and by estimating the trenching costs to the POC. Removing the Existing Overhead Infrastructure (by UC) Costs to remove vaults and poles was included in the construction cost estimate. Credit for the A2A Relocation (to CC) SnoPUD provided the A2A construction cost estimates for the City of Lynnwood's 196th St SW project and provided "rule -of -thumb" costs to use per mile of A2A relocation. Credit for the A2A Design (to CC) Per SnoPUD, the design cost costs for the A2A design should be in the 7-10% range, based on industry experience we used 12% for this cost estimate per the City's Cost Estimating Guidelines. Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 10 Packet Pg. 365 10.3. b dlw� �0� 00. SCJ ALLIANCE CONSULTING SERVICES Right of Way for Vaults (by CC) Additional right of way needed for the vaults was estimated and included in the total cost estimate by sf. Right of way acquisition costs are based on an estimate from RES Group Northwest when scoping this work. Administrative and Design Costs The estimate also uses the City of Edmond's Cost Estimating Guidelines with the percentages highlighted in Figure 1 below to calculate the administrative and design costs. Design City Construction Management Proiect Development Level Continaencv Inflation/vr Permitting Design PM/Admin Management Rasarve Planning (<$250k) 50% 3% 1 5% 1 25% 5% 1 25% 1 10% Planning (5250k-$1M) 30% 3% 5% 15% 3% 15% 10% Planning (>SIMI 30% 3% 5% 12% 3% 15% 1D% 30% Desi n (<$250k) 30% 3% 5% 25% S% 25% 10% 30% Design ($250k-51M) 20% 3% 5% 15% 3% 15% 10% 30% Design (>S1M) 20% 3% 5% 12% 3% 15% 10% Figure 1. City of Edmonds 30% Cost Estimating Guidelines Total Undergrounding Cost The total utility undergrounding costs are separated by utility company. Additionally, the City's share of costs have been calculated based on these individual utility costs. The total Stage 4 utility undergrounding costs are an estimated $13.8M. The City's estimated share of this total is $9.5M. These totals are shown in Figure 2 below, as well as Appendix B. Figure 2. Total Undergrounding Cost for the City Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 11 Packet Pg. 366 10.3. b SC.J ALLIANCE CONSULTING SERVICES Feasibility Analysis Feasibility literally means "the state or degree of being easily or conveniently done". This feasibility analysis provides a quick summary of the feasibility of both physically and financially including utility undergrounding in the Stage 4 project. It is assumed that utility undergrounding is restricted to the Highway 99 corridor and does not apply to the 238th St SW section of the project, or to any transmission lines crossing 99. Physical Feasibility Physically, the existing overhead utilities can be A2A relocated or A2UG converted as there is room to place the JUT and make service conversions. The latter takes more design coordination; construction coordination, cost, and schedule and is feasible. Financial Feasibility Financially, the costs to the City to underground the electrical and communication utilities totals $9.5M Overall, the findings in this memo indicate that including utility undergrounding in the City of Edmonds' Gateway -Revitalization, Stage 4 project is feasible. It should be straightforward to develop A2UG conversion plans and JUT plans with the utility companies and move toward construction. Additional funding likely must be acquired. Utility Undergrounding Feasibility— Highway 99, Stage 4 Page 1 12 Packet Pg. 367 10.3.b APPENDIX A EDMONDS HIGHWAY 99 GATEWAY -REVITALIZATION, STAGE 4 Utility Undergrounding Joint Trench 30% Design Exhibits Packet Pg. 368 Z 0 z 0 CD CD W 0 Z 0 N LO O 0 O 04 W Z Q J H N H m (n Q CD Z 0 z 0 U U uj W 0 z J H H m 2 X W / 0 Q U C.J H N ON i� LO CD wO • O • O 3 � -Q N 0 W Eo 0 O U o L, CD o� N W r':o �Z EXISTING UG TO UG SERVICE CONNECTIONS: 1— SNOPUD CV#2- 1— ZIPLY ZV#2 I I cc SS SS --------------------------------- 0 REVISIONS -- Sv#1 H B ❑HP S S py lr lr � JUT#1 \ 176+00 177+00 o \ zv#1-\ wv#� ❑I C— HP V#1 C DATE BY DESIGNED BY: I ISSUE DATE: DECEMBER 2023 DRAWN BY: I JOB No.: 21-000552 APPROVED BY: I DRAWING FILE No.: ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED `nc 19qv L RIGHT LANE MUST TURN RIGHT Y \ 1.qp-� f -.qp- SCJ ALLIANCE CONSULT IN43 SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P: 206.739.5454 SCJALLIANCE.COM un0 mniv,. POST 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 SNOHOMISH COUNTY 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION EXISTING OVERHEAD UTILITY SERVICE LINE -------------------------- EXISTING UNDERGROUND UTILITY SERVICE LINE JT PROPOSED JOINT UTILITY TRENCH ❑HP EXISTING OVERHEAD UTILITY LINE -0- EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED p © PROPOSED SNOPUD LARGE VAULT 0 0 © PROPOSED SNOPUD VAULT 000 Q © PROPOSED COMCAST TELECOMMUNICATION VAULT F- W © PROPOSED ZIPLY TELECOMMUNICATION VAULT LJJ Z ui = © PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT J C/) ILLII L1J Cn Q KEY NOTES 1. EXISTING POLE TO REMAIN IN PLACE. TRANSITION FROM EXISTING OVERHEAD (SOUTH) TO PROPOSED JUT (NORTH). 2. EXISTING POLE TO REMAIN IN PLACE. TRANSITION FROM EXISTING OVERHEAD (WEST) TO PROPOSED JUT (EAST). 3. EXISTING POLE TO REMAIN IN PLACE. TRANSITION FROM PROPOSED JUT (WEST) TO EXISTING OVERHEAD (EAST). EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 4 PROJECT UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 4 DRAWING No.: 44.89 TO 45.37 UT-01 SHEET No.: DECEMBER 2023 1 OF 9 Packet Pg. 369 ON i� LO CD wO • O • O 3 � 45 N 0 o W Eo O L� 6 C-> O LO CD o� CV W r_�O �Z 0 REVISIONS O O O � CO O W W LU J U) = W U w Q U) EXISTING UG TO UG SERVICE CONNECTIONS: 3- SNOPUD 1- ZIPLY DATE BY DESIGNED BY: I ISSUE DATE: DECEMBER 2023 DRAWN BY: I JOB No.: 21-000552 APPROVED BY: I DRAWING FILE No.: EXISTING UG TO UG SERVICE CONNECTIONS: 1- SNOPUD 1- ZIPLY ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED i I I ILI EXISTING /LDING / SV#4 `nc 199v TRAFFIC CAMERA ON ARM r\/IC`TIAIn nl I Tn I In C`rnxnfnr nnKi%/rnC`InKic,. 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STAGE 4 Packet Pg. 371 c� z 0 z 0 CD CD W 0 z �I I 0 N LO O O O 04 m 2 X W Z Q J W H (n H J_ m Q W L� ON i. 1R N LO In O � O I i N C / C 00 �Z co 0 � W 10 0 N • C)o LO CD oCD N W CD o. �Z CV 00 I-- CM 00 O W W LJJ Z = J U) ui -r SV#9 CV#9 ZV#11 WV#6 r — — L UT#13 J EXISTING UG TO UG SERVICE CONNECTIONS: 1— SNOPUD I ASPH D��W L�FP -------- — GRASS— ASPH :r EXISTING UG TO UG SERVICE CONNECTIONS: 1— SNOPUD BUS STOP ASPH W — — — — — — ------ CV#11J1 cwbss I SLV #4 WV#Z ASPH I L o lr—w _ _ JUT#15 U T#12 JU T#14 ASPH ZV#12 PLANTER ` ASPH CV#10 �PF' n RIGHT LANE TRAFFIC CAMERAJ EXISTING OH TO UG SERVICE CONVERSIONS: MUST TURN ON ARM PlrHT , r EXISTING UG TO UG SERVICE CONNECTIONS: 1— COMCAST CONC I 0 V - _ JUT#16 J — o - 77��.� !� om - JUT: =■EXISTING UG TO UG SERVICE CONNECTION1 it — .�:•�;-� - �►�� • __1, •►� VA lkI C SV#10 CV#12 RIGHT N) 1 ZV#13 POSE HITH TO I-5 NCli EXISTING UG TO UG SERVICE CONNECTIONS: i 1— SNOPUD 1— COMCAST 1— ZIPLY O 0-) O � O O W 19 W LLB _Z = J U) ui Q C/) 5 - JT - ❑HP 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT PROPOSED SNOPUD VAULT PROPOSED COMCAST TELECOMMUNICATION VAULT PROPOSED ZIPLY TELECOMMUNICATION VAULT PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED of E DSO � � d v N I 1 �C, $9 + SCJ ALLIANCE CONSULT LI 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 CJALLI NCE.C54 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 44.89 TO 45.37 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 4 PROJECT SNOHOMISH COUNTY DECEMBER2023 DRAWING No.: UT-94 DRAWN BY: JOB No.: 21-000552 SHEET No.: 4 of 9 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 4 Packet Pg. 372 z 0 Z CD CD CD w 0 z I 0 N LO O 0 0 I i m x w z a a 0 J m Q Lw ON N Ln Ln O � O I i N C � 00 �Z co 0 � w Eo '0 • U o Ln CD o^ o� N U o. �Z EXISTING GAS STATION CONC C S V#12 �y WV#8 0 ZV#14 O CV#14 — REPLACE/RELOCATE EXISTING SNOPUD OWNED TRANSMISSION POLE A ASPH coNc CV#13 ASPH 3V#11 w ML — Lw CONC I CO _ JUT#17 - JUT#18 ♦ O W LJ JW +00 y + _ + U W — U) "'► Irk `� ' RIGHT LANE ASPH MUST TURN RIGHT �Q ASPH EXISTING �`f13 BUILDING EXISTING UG TO UG SERVICE CONNECTIONS: 1— SNOPUD — ZIPLY I I ❑HP I I ❑H � I ir --�---- — — — W % JU1#21 193+00 �yO JUT#20 10 00 � W Ric EXISTING UG TO UG SERVICE CONNECTIONS: 1— SNOPUD 1— ZIPLY ASPH • • AS P �Hi �,v SV#1 4 PH _ — Zo _ _ EN rim r� IF IV �r \ EXISTING '� \ BUILDING \ \ \\ S -o \ \ O 2 \ \ EXISTING UG TO UG \ \\ SERVICE CONNECTIONS: \ 3— SNOPUD 3— COMCAST \ 3— ZIPLY ZV#15�\ SV#13 I - T_ r AURORA AVE I N � I I ,eLPJ C , ZV#18 s SV#15 D� / CONC WALL m Z 0 a n(Z u O EXISTING UG TO UG SERVICE CONNECTIONS: 1— SNOPUD 1— ZIPLY \ nG n 700) -O y 9 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION EXISTING OVERHEAD UTILITY SERVICE LINE -------------------------- EXISTING UNDERGROUND UTILITY SERVICE LINE M JT PROPOSED JOINT UTILITY TRENCH 00 C-O � I ❑HP EXISTING OVERHEAD UTILITY LINE rn � W -0- EXISTING UTILITY POLE JW LJ EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED U U) EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED II­­W Q W EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED © PROPOSED SNOPUD LARGE VAULT © PROPOSED SNOPUD VAULT © PROPOSED COMCAST TELECOMMUNICATION VAULT © PROPOSED ZIPLY TELECOMMUNICATION VAULT © PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED of EL) � � Cti d I 1 -040 + � S ALLIANCE CONSLTIN135E1�/ICEBr LI 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 SCJALLIANCE.COM CJALLI NCE.CO 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 44.89 TO 45.37 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 4 PROJECT SNOHOMISH COUNTY DECEMBER2023 DRAWING No.: UT-05 DRAWN BY: JOB No.: 21-000552 SHEET No.: 5 of 9 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 4 Packet Pg. 373 ON i� N LO In O � O I i N C / C 00 co 0 � W Eo 0 L� • U CD CD o o� N C-) r_�O Of �Z M 00 -zzj- LO m o F W W LJJ Z = = W HLU u) Q 0 REVISIONS DATE BY I DESIGNED BY: I DE ISSUE DATE: 2023 DRAWN BY: I JOB No.: 21-000552 APPROVED BY: I DRAWING FILE No.: ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED `nc 199v SCJ ALLIANCE CONSLILTIN43 SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P: 206.739.5454 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 SNOHOMISH COUNTY JT ❑HP 0 rn ti rn o Q � W L1J LJJ Z = = W U W Q U) 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT PROPOSED SNOPUD VAULT PROPOSED COMCAST TELECOMMUNICATION VAULT PROPOSED ZIPLY TELECOMMUNICATION VAULT PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 4 PROJECT UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 4 DRAWING No.: 44.89 TO 45.37 UT-06 SHEET No.: DECEMBER 2023 6 OF 9 Packet Pg. 374 CD z a z 0 U U uj w 0 z J H H m 2 X W / 0 Q U C.J H N ON i. N In CD O � O I i N C / C 00 �Z 0 � W Eo N U o LO CD o� N C-) o. �Z c� rn c� rn o F— W w w z= = W W H U) Q 0 0 z 0 WV#14 EXISTING UG TO UG SERVICE CONNECTIONS: 1- SNOPUD 1- ZIPLY CONC CONC �— — \ EXISTING UG TO UG SERVICE CONNECTIONS: __� EXISTING OH TO UG SERVICE CONVERSIONS: 1- COMCAST SV#20 0 ASPH z n 1►T=_7— n--SLV#8 OHP SS SS SS GUN(. S SS JT 7JT JT JT JT JT JT g g g 200+00 201+00 JU1#34 + — — #33 ------- � _ �r lr lr lr r it lr lr Hl ZV#23 CV#17 ❑HP ❑HP ❑HP ❑HP ❑ P SV#19 z � < 0\41 "----EXISTING UG TO UG SERVICE CONNECTIONS: / EXISTING UG TO UG SERVICE CONNECTIONS: 1- SNOPUD 1- SNOPUD Z 1- ZIPLY 1- COMCAST 1- ZIPLY ASPH o 0 ICV �cv ------------------- < W ®©� 11�11 F---1 z co BUSHES Y BUSHES C±7 m m 0 <m I CV#120 WV#16 -� ASPH 1 ZV#28 _ ❑HP SV#22 up 11 — AWE k! JUT#3� JU1#35 0 XIr Jr�� Jr Jr r Jr Jr Jr Jr ❑HP 'UI' ❑HP ❑HP NO- W-P. I ffm ❑HP / SV#21 ZV 2F CV#18 1 LV#2 J # LV#9 — EXISTING OH TO UG EXISTING UG TO UG SERVICE CONNECTIONS: ASPH SERVICE CONVERSIONS: 1- ZIPLY 3- SNOPUD I'II EXISTING 'I. I!, 3- COMCAST LEXI EXISTING ASPH EXISTING UG TO UG SERVICE CONNECTIONS: 3- ZIPLY 1 SNOPUD I ASPH I rn�lr wel I JT - ❑HP ~0- 0 20 40 SCALE IN FEET LEGEND PROPOSED SNOPUD UNDERGROUND POWER PROPOSED COMCAST UNDERGROUND TELECOMMUNICATION PROPOSED ZIPLY UNDERGROUND TELECOMMUNICATION PROPOSED WAVE BROADBAND UNDERGROUND TELECOMMUNICATION EXISTING OVERHEAD UTILITY SERVICE LINE EXISTING UNDERGROUND UTILITY SERVICE LINE PROPOSED JOINT UTILITY TRENCH EXISTING OVERHEAD UTILITY LINE EXISTING UTILITY POLE EXISTING JOINT OWNED UTILITY POLE TO BE REMOVED EXISTING SNOPUD OWNED UTILITY POLE TO BE REMOVED EXISTING ZIPLY OWNED UTILITY POLE TO BE REMOVED PROPOSED SNOPUD LARGE VAULT PROPOSED SNOPUD VAULT PROPOSED COMCAST TELECOMMUNICATION VAULT PROPOSED ZIPLY TELECOMMUNICATION VAULT PROPOSED WAVE BROADBAND TELECOMMUNICATION VAULT KEY NOTES 1. EXISTING POLE TO REMAIN IN PLACE. TRANSITION FROM PROPOSED JUT (SOUTH) TO EXISTING OVERHEAD (NORTH). 0 REVISIONS DATE BY DESIGNED BY: ISSUE DATE: DECEMBER2023 ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED of E D+Y�O � d v N I 1 �C, $9 LI-040 + S ALLIANCE CONSLTIN135E1�/ICEBr 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 CJALLI NCE.C54 SCJALLIANCE.COM 30% PRELIMINARY NOT FOR CONSTRUCTION SR 99 44.89 TO 45.37 EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 4 PROJECT SNOHOMISH COUNTY DECEMBER2023 DRAWING No.: UT-07 DRAWN BY: JOB No.: 21-000552 SHEET No.: 7 of 9 APPROVED BY: DRAWING FILE No.: UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 4 Packet Pg. 375 PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS TRENCH BACKFILL (GRAVEL BORROW) = 0.3111 TON/LF SAND BEDDING = 0.1296 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.1111 CY/LF 6" 6" 36" JUT TRENCH SECTION 'A' PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS 6" 6" 32" JUT TRENCH SECTION 'B' TRENCH BACKFILL (GRAVEL BORROW) = 0.2765 TON/LF SAND BEDDING = 0.1152 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.0988 CY/LF PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS 24" 36" 6" ............................................................... C4a Z°Q4 .•.' .a...d..b.........................i...........w............ ........................................... . ....................... .................... C4Z4 ................... ..................... ..................... ° °' d 12" d ; .. P6 P6 d ' Q ° �a d d e L' °• .d m d a 4 d' Q• 6" 6" 32" JUT TRENCH SECTION 'C' - JUT #7 (250 LF) - JUT # 1 (130 LF) - JUT #2 (120 LF) - JUT #11 (120 LF) - JUT #4 (240 LF) - JUT #3 (190 LF) - JUT #13 (140 LF) - JUT #5 (250 LF) - JUT #8 (140 LF) - JUT #15 (220 LF) - JUT #6 (300 LF) - JUT #9 (200 LF) - JUT #17 (220 LF) - JUT #22 (170 LF) - JUT #10 (130 LF) - JUT #18 (100 LF) - JUT #24 (240 LF) - JUT #35 (280 LF) - JUT #19 (140 LF) - JUT #28 (250 LF) - JUT #37 (80 LF) - JUT #20 (290 LF) - JUT #30 (240 LF) - JUT #21 (150 LF) - JUT #32 (240 LF) A REVISIONS DATE BY I DESIGNED BY: I DE ISSUE DATE: 2023 DRAWN BY: I JOB No.: 21-000552 APPROVED BY: I DRAWING FILE No.: ALL DIMENSIONS SHOWN IN FEET UNLESS OTHERWISE DESIGNATED JUT #36 (280 LF) `nc 19qv f SCJ ALLIANCE CONSLILTIN43 SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P: 206.739.5454 SCJALLIANCE.COM TRENCH BACKFILL (GRAVEL BORROW) = 0.2765 TON/LF SAND BEDDING = 0.1152 CY/LF RED DYED HIGH STRENGTH FLUIDIZED THERMAL BACKFILL = 0.0988 CY/LF SR99 30% EDMONDS PRELIMINARY HIGHWAY SR 99 NOT FOR GATEWAY -REVITALIZATION, STAGE 4 PROJECT CONSTRUCTION SNOHOMISH COUNTY UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 4 DRAWING No.: 44.89 TO 45.37 UT-08 SHEET No.: DECEMBER 2023 8 OF 9 Packet Pg. 376 10.3. b C9 Z 0 Z CD CD 1r 0 Z 0 N LO O C) O 04 W Z Q J W H (n H J_ m Q W L� CD Z Z O U U Cr W 0 Z J H H m 2 X W / 0 Q U C� H (n i� LO CD wO • O • O 3 � -Q N 0 �o W Eo 0 N H CV U C) L, CD o � N IU r':o �Z PAVEMENT NOT INCLUDED IN UTILITY UNDERGROUNDING COSTS 24" 36" 6»............................................................... ............................................................... FC4I ........... 4. :: : 6" 6" 24" JUT TRENCH SECTION - JUT #12 (190 LF) - JUT #14 (220 LF) - JUT #16 (90 LF) 0 REVISIONS DATE BY I DESIGNED BY: I DE ISSUE DATE: 2023 TRENCH BACKFILL (GRAVEL BORROW) = 0.2074 TON/LF SAND BEDDING = 0.0864 CY/LF ALL DIMENSIONS DRAWN BY: JOB No.: SHOWN IN FEET 21-000552 UNLESS OTHERWISE APPROVED BY: DRAWING FILE No.: DESIGNATED `nc 19qv f SCJ ALLIANCE CONSLILTIN43 SERVICES 1201 THIRD AVENUE, SUITE 550, SEATTLE, WA 98101 P: 206.739.5454 SCJALLIANCE.COM D A\/Cl/CHIT AIAT IAI/1I 1If10EN IAI I ITII ITV Ilk I DCDf'D(NI IA I ILIA In r1ACiTC` 6" 6" 20" JUT TRENCH SECTION 'E' - JUT #23 (120 LF) - JUT #25 (230 LF) - JUT #26 (80 LF) - JUT #27 (250 LF) - JUT #29 (90 LF) - JUT #31 (220 LF) - JUT #33 (300 LF) - JUT #34 (80 LF) SR 99 30% PRELIMINARY NOT FOR CONSTRUCTION SNOHOMISH COUNTY BORROW) CY/LF EDMONDS HIGHWAY SR 99 GATEWAY -REVITALIZATION, STAGE 4 PROJECT UTILITY UNDERGROUNDING FEASIBILITY STUDY PLANS - STAGE 4 DRAWING No.: 44.89 TO 45.37 UT-09 SHEET No.: DECEMBER 2023 9 OF 9 Packet Pg. 377 10.3.b APPENDIX 6 EDMONDS HIGHWAY 99 GATEWAY -REVITALIZATION, STAGE 4 Utility Undergrounding Joint Trench 30% Design Cost Estimate Packet Pg. 378 10.3. b STAGE 4: UTILITY UNDERGROUNDING COSTS CONSTRUCTION COSTS ITEM TOTAL COST PER PROVIDER ®ITEM DESCRIPTION QUANTIY Miff WAVE QUANTITY ®®®®® SNOPUDITY(%'ARE �r%)ARE® TOTAL E WAVE CITY(%)ARE TOTAL ........... - TOTAL CITY SHARE ($) 0 ----0®-�� $35,462 �� $l1,R91 �� 178,053 $56,368 ©'•'� ----0©-�� $28,370 ��� $9,513�� $62,443 $45,095 © • ----0©- ® $141,850 �� $47,563 � $312,213 $225,474 OI ----0©- � $113,480 �� $38,050�F $249,770 $180,379 =1 ----0©-�� 135,462 �� $11,891�� 171,053 $56,368 0 EI�M© $20,822I ®�'. $5,862�1 $43,149 $32,389 $303,819 ��� so�I $103,819 $103,819 0 �� ���-� $42,890 �� $12,087� $88,83] $66:692 0 • D ®®� m� � $125,330 � $36,557� $257,922 $192,271 m' 134]:4:1 �� $O�I $347480 $347,490 m' �����®� $3490� $206,440� $1,089,400 $712,920 m ®�O�m�®� $1,634 $540 $3,796 $2,580 m ®����m®� $4,517 ��� $1,121 $8,999 $6,478 m , ��®��m®�� $10,378 ®�� $2,988� $22,330 $15,607 ® • • • . • . $0 $33,600 $134,400 $58,800 VAULT• " O) $77,000 $01111111111111111111111 $77,000 17].D00 m o000om �� $101,700 ��� $0�� $101,700 $101,700 • ©000©m�®� $1,141 ��� $O�L $1,141 $1,141 m' $7,989 $0 JIM- $7,989 $7,999 m' $0� $0IIIIIIIIIIIIIIIII�IIIF- $4565 $4,565 m' • 00©o0m� $11,200 �� $0�� $19:600 $19,600 m ' $99,000 �� O�I $240,000 $189,000 m $270,000IIIIIIIIIIIIIIIIIM NONE[]=..IIIIIIIIIIIIIIM $570,000 $420,000 m • -----®--® $2,278,865 $O $2,278,865 $2,278,865 RIGHT OF WAY COSTS RISF 1 R2 $96,000 % 0% 100IHFAV#]$ 36 49 590 RGHTOWAPARCELS 1] 10 14 8 12,950 $,75 10$IH % 100% 100% RIGHT OFWAYSUBTOTALS 100% $2251500 100% $316,700 100/ 100% INFLATION/YR(3%) 100% $20,910 100% $29,274 100% 100% TOTAL RIGNT OF WAY COST $24fi,410 $344,974 PERMITTING (5%) l00%IIIIIIIIIIIIIII $39,010 0% $69,155 100% 0% DESIGN (12%) 100% $93, 624 0% $165,973 100% 0% CITY PM/ADMINISTRATION (3%) 100% $23,406 0% $41,493 10010% CONSTRUCTION MANAGEMENT (15%) 100% $117,031 0% $207,466 100% 0% MANAGEMENT RESERVE (10%) 100%IW $78,020 0% $139,311 100% 0% TOTAL BELOW THE LINE ITEMS $351,092 $622,397 5/17/2024 Packet Pg. 379 a rc 1OndergroundCory rs4i o n Highway Stages September 101", 2025 City of Edmonds 09 .'TWTU,& 759 F. Introduction 1. Existing Conditions 2. Scope of Work 3. Cost Estimate for both stages Questions SCALE V=300' roduct*ion m� 3 210th St SW 3 212th St SW Q STAGE 5 216th St SW STAGE 9 220th St SW a— -T 7 — 99 STA r q IT y • 1 70 4t1}_St SW STAGE 8 228th St SW -.gam . - h STAGE At y 2341h i2 • 236th St SW 238th St •�� � �! - .� A�'�� •� / 2 Ir > Q 1� - - cp Lake Ballinger + �, , �+_ �'• ' SRNumb a s CITY OF EDMONDS HIGHWAY 99 GATEWAY -REVITALIZATION STAGES 1-9 Packet Pg. 382 Stage 3 Existing Conditions Hwy 99 @ 24411 St. SW 0 10.3.c Stage 3 - Existing Conditions ,F11 4- C- $nohomrsh' )T ' W 10.3.c Stage 3 Existing Conditions ,,--..North of SR710 "nterch'Fange 10.3.c I Stage 3 —Existing Conditions 'knge orth I.r�t�erc 4W .1 n th ri C o 4- X1, at Factor�r 40 S-taae 3 - Exist'i ns o• Stage 3 —Existing ns ,► w �� •r�,� • a� �� yiY� � I lie �,� +y �� A �� i.�,?�1•- i'_! hl h Hwy 99 @ 24olh 5�-�-1A�--_ ta e 3 - E Hwy 99 0 Isti nd*it*ions Stage 3 - L Existing Conditions a r"OndodA y to St. Sw - Q1 Q1 3 x oilM �i 10.3.c Stage •�ryr �' I� _ •', 1. -fib, ','f�ISA — rm Existing Conditions OUTSIDEVOICE Y �+ �MOMMIRM MT:- Aan. _ ,: try •r "P.`; :y . �M ., � � ly. � aI 10.3.c Stage 3 - Existing Conditions Hwy 99 @ 2381h !;�fsii� ri,WFFFF W inte r �7 n L Stagg Existing Conditions t. __ a3 Of 1 ••` w. `st 10.3.c 0 _ 0 _ U) L IL _ 0 IL c " m 0 ?A,238TH ST SW L 7-IF MW - !C a+ r+ Q S +S" Packet Pg. 394 z r y :[• [:jMD-T001 0I=61 r►1TL• Length of utility underground conversion along Hwy 99 850' on west side of Hwy 99 ^' 350' on east side of Hwy 99 Eliminate four existing aerial utility wire crossings on Hwy 99 (high voltage aerial utility crossing on north side of 244th St. can't be underground) No overhead utility lines from 244th St. SW to 150' north of 240th St. SW (on both sides of corridor) Improves safety by removing existing utility poles from clear zone on Hwy IRSTAR. w MRw+.oau -r Stage 4 - Existing Condit gor�o 4-1 sw Zile Packet Pg. 10.3.c Stage 4 - Existing Conditions 224th St. i l� `- SW and 220 St. s Stage 4 - Existing Conditions oil Mn L I ti , - age 4 -Existing Co, itions 10.3.c a 101 fAA PME - - - ' - � '�'f ` � - � .ate-- • - a ge �. 10.3.c I Stage 4 -Existing Conditions F L 4- xio stin Condiions p 'O l.. aY -�'. G•r � dw LILILILM a` � N a r � D L d SPEW LIMIT •� �� 40 x M Ret Pg. 402 Stage 4 -Existing Conditions �:..x p•—� •-o '6, �� lye - � _ r _ _.jj, � � Hwy 99 @ 22StN,x;�� 9 II `�,�;--,-. uwunc-[ AA Packet Pg. 404 10.3.c ��IC ir. _' � _ - • =all . sr LIM 206.93T9141 r . � � .• �• :mom" � _ � �:+ t 4� . st F No r e 4 -Existing Conditions ot Zzu LH St. W :Ti f:M'n►Tdel TJarei iTU[e Length of utility underground conversion along Hwy 99 21,400' on west side of Hwy 99 N 11450' on east side of Hwy 99 Eliminate five existing aerial utility wire crossings on Hwy 99 (high voltage aerial crossing at 220t" St. can't be underground) Improves safety by removing existing utility poles from clear zone on Hwy 99 1 ' 66W \ fir, v`-:ff`_- i* b i i rLy i re ri c ri Project Photc Packet Pg. 408 . -. t�- 'ViEML- V 'Ae- ' Packet Pg. 409 DON- EASTINC UG TO UC SERNCE C"ECMOWS, I L, SVJ7 w q OH MCH1 LANE-1 Sm- As _ MCRGE UT-7 -- AJ '1 r ; p s OH OH T - '-4L1dt D1 CN 10.3.c 9 J=. b naergro Iry Cos' A %.vnversio fimatpq TOTAL COST $7,306,000 • Comcast $708,000 • Wave $298,000 • City $61300,000 o includes credit from PUD cost for aerial relocation cost TOTAL COST $11,443,000 • Comcast $1,100,000 • Wave $843,000 • City $91500,000 o includes credit from PUD cost for aerial relocation cost Packet Pg. 411 :i•[: • Preliminary Cost Estimate o All Items (except underground) o Underground Utilities (City Cost) • Funding Sources o Connecting Washington o Move Ahead o REET •112[• $28,03001000 $221000,000 $6,300,000 $5.35 Million $22.5 Million $45,000 :Tif:M • Preliminary Cost Estimate • All Items (except underground) • Underground Utilities (City Cost) • Funding Sources • Secured Federal Grant • Connecting Washington • City funds (Traffic Impact Fees) • Unsecured Funds $3612801000 $261780,000 $9,500,000 $4,177,500 $1,.632,,000 (local match) $3,.012,.500 (local match) $27,4581000 10.3.c Milestones and Schedule 2022 11 1Nb23 202-4-1 Preliminary Design Environmental WE ARE HERE Preliminary Design Environmental I Final Design Right of Way Public Involvement Final Design Right of Way Public Involvement Construction Construction