2024-09-04 DEIA Commission Packet°F Eo�o AGENDA
Edmonds Diversity, Equity, Inclusion
& Accessibility Commission
Ins 1g9� Wednesday, September 4, 2024 1 6:00PM-8:OOPM
HYBRID MEETING
The Diversity, Equity, Inclusion & Accessibility Commission members will be meeting in person and/or remotely for this
meeting. The public may join at the physical location or join through zoom.
PHYSICAL LOCATION:
Brackett Meeting Room, Edmonds City Hall — 3' Floor 1 121 5' Ave N, Edmonds, WA 98020
REMOTE MEETING/ZOOM INFORMATION:
httos://edmondswa-eov.zoom.us/i/98071999699?owd=YS9GTVdWM2VPTUtiROVXVm56NGIaUT09
Meeting ID: 980 7199 9699
Passcode: 963195
6:00 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original inhabitants of this place, the Sdohobsh
(Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken
care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection
with the land and water." - City Council Land Acknowledgment
1. Roll Call and Absences
2. Approval of Agenda
3. Approval of August 7, 2024, Summary (5 minutes)
4. Public Comment (3 minutes per speaker)
5. Update from the City: Councilmember Eck, Megan (5 minutes)
6. New Business:
a. Mayor Rosen Discussion: Community Support — what & how (70 minutes)
7. Committee Updates:
a. Calendar Review
b. Community Engagement & Visibility
i. DEIA Commission Priority Review - Patty (15 minutes)
c. Executive
i. Next meeting, October 2nd start of Rosh Hashanah (5 minutes)
ii. Film Series Evolution (5 minutes)
d. City Engagement & Policy
8. Old Business:
a. Book Distribution Plan — (Pam, Patty & Rowan) (5 minutes)
b. Grant Program Updates and/or Rees (5 minutes)
c. Land Acknowledgement Update — Next Steps (5 minutes)
9. Commissioner's Corner (5 minutes)
Adjourn — 8:OOPM
Next meeting: Wednesday, October 2, 2024, at 6:OOPM
Guiding Principles
To ensure we meet our responsibilities as a Commission, we agree to:
• start and end our meetings on time
• demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively
listening, participating in meetings, completing our individual assignments, and holding ourselves accountable
• "step up and step back"
• establish goals and action plans that are results oriented
• establish subcommittees as needed
• engage in courageous, honest, and open dialogue when faced with difficult issues or questions
• utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended)
• embrace the education opportunities presented through the Commission meetings
• strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call
for a majority vote.
CITY OF EDMONDS
EDMONDS DIVERSITY, EQUITY, INCLUSION &
ACCESSIBILITY COMMISSION
August 7, 2024
Meeting conducted via Zoom and in -person at the Brackett Meeting Room
COMMISSIONERS PRESENT
Jessie Owen, Co -Chair
Rebecca Perrault — via Zoom
Umrah Thomas
Rowan Soiset
Pam Iverson
Patty Narvaez-Wheeler
Councilmember Chris Eck, ex-officio
Sofia Marie Castillo, Student Representative
COMMISSIONERS ABSENT
Elaine Helm, Co -Chair
Dipti Chrastka
GUESTS PRESENT
Ardeth Weed
STAFF PRESENT
Todd Tatum, Director
Megan Luttrell, Program Coordinator via
Zoom
6:03 P.M. — Call to Order and Land Acknowledgement: "We acknowledge the original
inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip
Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands.
We respect their sovereignty, their right to self-determination, and we honor their sacred
spiritual connection with the land and water." - City Council Land Acknowledgment
1. Roll Call and Absences: Patty read the land acknowledgment. Elaine and Dipti's absences
are unexcused.
2. Approval of Agenda: Umrah moves to approve the agenda; Patty seconds; approval by
consensus.
3. Approval of May 1, 2024 Summary: Rowan moves to approve the summary; Pam
seconds; approval by consensus.
4. Public Comment (3 minutes per speaker): None.
5. Update from the City: Todd, Megan, Councilmember Eck: Todd shares the Comp Plan
EIS will be ready for review and comments by the end of August. The budget community
survey will be pushed out to the community shortly. In addition to the survey, there will be
several community outreach opportunities for residents to provide input on the budget.
There will be a citizen group and an internal group that will score the budget priorities built
by the departments. There will also be several focus groups to discuss topics that are
highlighted are determined from the results of the community survey. The Council budget
retreat will give them an opportunity to develop budget priorities based off the results of the
survey.
Councilmember Eck updates shares program of various projects and initiatives, including
the approval of additional bike lanes, the ban on deliberate breeding and sale of companion
Draft Meeting Summary
DEIA Commission
August 7, 2024
Page 1
animals, and plans for Green Building Incentives. She also addresses concerns about the
diversity of voice being heard in the budget discussions and the need for public input.
6. New Business:
a. August 131 Council Annual Report: The Commission walks through the Council
presentation. Focuses are achievements of the Commission, highlighting their
initiatives such as the safe spaces initiative, the creation of a DEIA library, and
improvements to accessibility at city events. There is an emphasis of the importance
of grounding the commission's work in the values of diversity, equity, and
inclusion, and suggestions of leveraging data from the equitable engagement
framework to focus on disproportionately impacted communities. Rebecca
discusses ways to improve the presentation and impact of their work. They agreed
to emphasize their commitment to promoting diversity and inclusion through
education, action, and guidance, and to highlight the impact of their work. They also
discussed the importance of relationship building, visibility in the community, using
data to support marginalized communities, and advocating for accessibility in their
2024 priorities. Todd to help finalize and format the annual report presentation for
the August 13th Council meeting.
b. Commissioner Vacancy: Jessie and Megan explain that Commissioner Kim
Gunning resigned from the Commission. Megan shares the application process and
emphasizes the need for the current Commissioners to engage their networks to help
fill the vacancy.
c. Holiday Market Vendor Guidelines: There is discussion to explore the upcoming
holiday market, considering ways to make it more inclusive and accessible for
smaller artists and hobbyists. The team deliberated on vendor selection, considering
factors such as diversity and the potential for sponsoring new vendors. They also
discussed the possibility of the Commission having a booth at the market to gather
community feedback and the potential for partnering with other organizations.
7. Old Business:
a. Book Distribution Plan:
b. Grant Program Updates and/or Recs: There is an examination of the grant
program's implementation, considering whether it is the best use of funds and
exploring alternative investment avenues. Umrah, Dipti and Pam will meet to dive
deeper into the program and bring recommendations back the full Commission for
consideration.
c. Land Acknowledgement Update — Next Steps: Rebecca discussed updating the
land acknowledgement, emphasizing the need to include tribal communities and
document the reasoning. They proposed drafting a memo with recommendations for
a call to action for the City Council. Pam to draft a rough memo for the land
acknowledgement update, including problem statement, background, and
recommendations.
8. Committee Updates:
a. Executive: Discussions were held around the upcoming National Hispanic Heritage
Month proclamation, considering the term "Latinx" versus "Latina/o." Potential
Draft Meeting Summary
DEIA Commission
August 7, 2024
Page 2
recipients were discussed, and outreach will take place to find an appropriate
recipient.
b. City Engagement & Visibility:
i. Climate Action Board Request: • . Climate action efforts were discussed,
with a focus on incorporating diverse perspectives, including tribal voices
and youth engagement. Rowan will connect interested diverse individuals
with the Edmonds Climate Advisory Board.
c. Community Engagement & Visibility:
i. Centering Edmonds Impacted Communities: Patty explains briefly that
she's been working on grounding statement to add to the agendas and
incorporate learnings into future presentations.
d. Data Update: Group has no update as work is complete for now.
e. Calendar Update: No update.
9. Commissioner's Corner: Rowan raises their concerns about the possibility that Human
Services may be cut from the budget and the of potential of the Hwy 99 Neighborhood
Office closing.
Adjourn — 8:09PM
Next meeting: September 4, 2024, at 6:OOPM
Draft Meeting Summary
DEIA Commission
August 7, 2024
Page 3