2013-07-23 Disability Board MinutesEDMONDS' DISABILITY BOARD
Meeting minutes
July 23, 2013
MEMBERS PRESENT:
Ken Jones, Chair
Gary McComas, Board Member
Joan Bloom, Council Member
Adrienne Fraley-Monillas, Council Member
Dr. Michael Deming, Citizen -at -Large
STAFF PRESENT:
Carrie Hite, Reporting Director for HR
Mary Ann Hardie, HR Manager
Yvonne Chan, HR Analyst
CALL TO ORDER:
Chair Ken Jones called the Board meeting to order at 8:35 am.
APPROVAL OF MINUTES
Citizen -at -Large Dr. Michael Deming made a motion to approve the meeting minutes of April 23,
2013. Board Member Gary McComas seconded the motion. The motion carried.
DISCUSS AND APPROVE CLAIMS SUMMARY REPORT:
HR Manager Mary Ann Hardie reviewed the Claims Summary of April 1, 2013 up to and including
June 30, 2013 as follows:
SUMMARY OF CURRENT COSTS: 4/1/13 TO 6/30/13
SERVICE
TOTAL NUMBER OF CLAIMS
COST
Prescription Co -Pays
8
$1,858.97
In Home Assisted Living Care
3
24,869.85
Purchase of Eye Glasses
4
579.17
Medicare Premium
Reimbursement
3
2,697.30
Dental Reimbursement
2
154.50
Payment of Annual deductibles
12
1,707.98
Hearing Aids (batteries)
1
19.99
Routine & Preventative Costs
or costs associated with Annual
Physical Exams
0
_
Medical Equipment/Medically
Necessary Services
0
_
TOTALS:
33
$31,887.76
The total expense for the period 4/1/13 — 6/30/13 was $31,887.76 with 33 claims. The total
Visiting Angels Nurse Care costs for the quarter were $24,869.85.
Council Member Adrienne Fraley-Monillas made a motion to approve the claims summary report
for the period 4/1/13 up to and including 6/30/13 in the amount of $31,887.76. Citizen -at -Large
Dr. Deming seconded the motion. The motion carried.
REQUESTS FOR REIMBURSEMENT
• Co-insurance for medical services - $32.70
• Co-insurance for medical services — 799.00
• Co-insurance for medical services - $26.40
• Co-insurance for medical services - $10.58
• Co-insurance for medical services - $383.09
• Co-insurance for medical services - $287.14
• Co-insurance for medical services - $97.28
• Co-insurance for medical services - $41.54
• Medical services not covered by Medicare and AmWins - $200.00
Board Member McComas moved to approve the reimbursement requests for co-insurance for
medical services in the amounts of: $32.70, $700.00, $26.40, $10.58, $383.09, $287.14, $97.28,
$41.54 and medical services not covered by Medicare and AmWins in the amount of $200.00.
Board Chair Jones seconded the motion; the motion carried. Ms. Hardie stated she would find out
additional information as to why the co-insurance reimbursement request was for an additional
$99.00 (above the $700.00 AmWins plan co-insurance maximum) and would bring this
information back to the next Board meeting.
NEW DISABILITY BOARD POLICY — CO-INSURANCE
Ms. Hardie distributed the draft co-insurance policy (for annual reimbursement of LEOFF 1 co-
insurance under the AmWins plan in the amount of $700) for the Boards' review and approval.
After review and discussion, Council Member Fraley-Monillas moved to approve the co-insurance
policy, Board Member McComas seconded the motion and the motion carried. Ms. Hardie stated
that this policy would be distributed to all of the LEOFF 1 members.
ANNUAL REVIEW — DISABILITY BOARD POLICIES COMPARISON (COMPARATOR CITIES)
& ANNUAL REVIEW OF CURRENT CITY OF EDMONDS' DISABILITY BOARD POLICIES
The Board reviewed and discussed the Board's current policy. No changes were recommended.
The Board requested that there be continued review of the Board's policies (including the
comparator cities) at the October 2013 Board meeting.
WASHINGTON STATE LEOFF EDUCATION ASSOCIATION CONFERENCE (WSLEA) -
LEOFF 1 CONFERENCE
Chair Ken Jones updated the Board with an overview of the recent WSLEA LEOFF 1 Conference
he attended in Chelan, Washington in May 2013.
The meeting adjourned at 10:00 am