2013-10-22 Disability Board MinutesEDMONDS' DISABILITY BOARD
Meeting minutes
10/22/13
MEMBERS PRESENT:
Ken Jones, Chair
Gary McComas, Board Member
Joan Bloom, Council Member
Adrienne Fraley-Monillas, Council Member
STAFF PRESENT:
Carrie Hite, Reporting Director for HR
Mary Ann Hardie, HR Manager
Yvonne Chan, HR Analyst
CALL TO ORDER:
Chair Ken Jones called the Board meeting to order at 8:30 am.
APPROVAL OF MINUTES
Council Member Joan Bloom made a motion to approve the meeting minutes of July 23,
2013. Board Member Gary McComas seconded the motion. The motion carried.
DISCUSS AND APPROVE CLAIMS SUMMARY REPORT:
HR Manager Mary Ann Hardie reviewed the Claims Summary of July 1, 2013 up to and
including September 30, 2013 as follows:
SUMMARY OF CURRENT COSTS: 7/1/13 TO 9/30/13
SERVICE
TOTAL NUMBER OF
CLAIMS
COST
Prescription Co -Pays
13
$5,541.54
In Home Assisted Living Care
3
25,045.85
Co -Insurance
11
1,826.69
Purchase of Eye Glasses
4
599.99
Medicare Premium Reimbursement
1
1,198.80
Dental Reimbursement
2
159.00
Payment of Annual deductibles
13
1,948.76
Hearing Aids (batteries)
0
0.00
Routine & Preventative Costs or costs
associated with Annual Physical Exams
0
0.00
Medical Equipment/Medically Necessary
Services
0
0.00
TOTALS:
47
$36,320.63
The total expense for the period 7/1/13 through 9/30/13 was $36,320.63 with a total of
47 claims for the period. The total Visiting Angels Nurse Care costs for the quarter were
$25,045.85.
Council Member Adrienne Fraley-Monillas made a motion to approve the claims
summary report for the period 4/1/13 up to and including 6/30/13 in the amount of
$36,320.63 based on medical necessity. Chair Ken Jones seconded the motion. The
motion carried.
REQUESTS FOR REIMBURSEMENT
• $99.00 — Co -ins for medical services. Board Member McComas moved to
approve the LEOFF 1 member's reimbursement request for co-insurance for
medical services in the amount of $99.00 based on medical necessity. Chair
Jones seconded the motion. The motion carried.
• $69.00 — Medical services (eye exam). Chair Jones moved to approve the
LEOFF 1 member's reimbursement request for medical services (eye exam) in
the amount of $69.00 based on medical necessity. Council Member Bloom
seconded the motion. The motion carried.
• $97.67 — Medical services (eye exam). Chair Jones moved to approve the
LEOFF 1 member's reimbursement request for medical services (eye exam) in
the amount of $97.67 based on medical necessity. Council Member Bloom
seconded the motion. The motion carried.
• $149.25 — collection fees. Board Member McComas made a motion to deny the
LEOFF 1 member's request for reimbursement of collection fees for medical
services based on a lack of medical necessity. Chair Jones seconded the
motion. The motion carried.
CHANGE TO DISABILITY BOARD POLICY- PAYMENT OF ANNUAL CO-
INSURANCE
Ms. Hardie requested a revision to the existing policy to change the Board's policy on
the annual co-insurance limit from $700 to $1,000. HR received updated and corrected
information from the insurance company about the policy which clarified that the annual
co-insurance limit is actually $1,000 rather than $700. Council Member Fraley-Monillas
moved that the new policy be approved to change the co-insurance amount in the policy
from $700 to $1,000 annually. Board Member McComas seconded the motion. The
motion carried.
CITIZEN -AT -LARGE OPENING- DISCUSSION OF APPOINTMENT PROCESS
Ms. Hardie reminded the Board that, with the unfortunate passing of former Citizen -At -
Large to the Board Dr. Michael Deming, there was an opening for this position on the
Board for the remainder of this position's term. Ms. Hardie explained that she would like
to draft a press release regarding the opening as well as legal notices to run for
approximately 2 weeks. Then, at the January Board meeting, the Board could make an
appointment based on the applications that were received. Board Member Gary
McComas moved for HR to prepare a rough draft of the press release/ad for review and
then to run it as a notice/ad for two weeks in November. Chair Jones seconded the
motion. Motion carried.
The meeting adjourned at 10:00 am.