2024-09-17 Council PSPHSP Committee1
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ti Agenda
Edmonds City Council
BLIC SAFETY -PLANNING -HUMAN SERVICES -PERSONNEL
CITY COUNCIL CONFERENCE ROOM
121 - 5TH AVENUE N, EDMONDS, WA 98020
SEPTEMBER 17, 2024, 3:30 PM
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COMMITTEE MEMBERS: NEIL TIBBOTT (CHAIR), CHRIS ECK, COUNCIL PRESIDENT (EX-OFFICIO
MEMBER)
CALL TO ORDER
COMMITTEE BUSINESS
1. Comprehensive Plan Update (10 min)
2. Update to ECC 2.10.010 - Acting Appointments (10 min)
3. Update to Promotion Policy - Compensation (15 min)
4. Social Worker Supervision Contract (5 min)
5. ILA with Edmonds School District (5 min)
6. Flock Camera Presentation (30 min)
ADJOURNMENT 5:30 PM
Edmonds City Council Agenda
September 17, 2024
Page 1
2.1
City Council Agenda Item
Meeting Date: 09/17/2024
Comprehensive Plan Update
Staff Lead: Shane Hope
Department: Planning & Development
Preparer: Scott Passey
Background/History
The Edmonds Comprehensive Plan Update process has come a long way in terms of identifying
background information and suggesting alternatives for the City's future growth, economic vitality, and
environmental quality. However, with various issues that were raised during this process and with the
leaving of the former Planning and Development Director, the acting Planning and Development
Director finds that the current process needs to be paused just a bit, so that the material can be
reviewed and some adjustments made. This affects both the content of the draft Comprehensive Plan
material and the schedule.
Many of the content changes being drafted now are intended to: (a) Remove items that have been
labeled "policies" but would better be considered "action steps" and handle them in a different way; (b)
Adjust or drop some potential goals and policies that are either more detailed than necessary or that are
not appropriate at this time to be part of a draft Comprehensive Plan Update.
Staff Recommendation
For information only.
Narrative
At the Committee meeting, the acting Planning and Development Director will provide more
information about the Update status and hear questions and comments from Committee members. A
longer discussion will take place at the City Council meeting later the same evening.
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2.2
City Council Agenda Item
Meeting Date: 09/17/2024
Update to ECC 2.10.010 - Acting Appointments
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Current ECC 2.10.010 allows for the Mayor to make an acting Director appointment only when the
Director position is "vacant." As vacant is not clearly defined in the code, and there have been instances
where the person holding the position is no longer performing the duties of Director, but the position is
not officially "vacant" this has caused a delay in appointing an acting Director. Delays in appointing an
acting Director lead to potential management issues of the department impacted. The proposed code
update will allow the Mayor to appoint an acting Director in those circumstances where the current
Director is no longer working but the position is not officially "vacant." There are no changes to the
other controls that Council has regarding acting appointments.
Staff Recommendation
Recommend the proposed code changes be advanced to full Council on consent agenda.
Narrative
Please see attached ordinance.
Attachments:
REVISED Ordinance Amending ECC 2.10.010 8.20.2024 (JNH SEC comments)
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CHAPTER 2.10 ECC (CONFIRMATION AND
DUTIES OF APPOINTIVE OFFICERS) TO AMEND THE
AUTHORITY OF THE MAYOR IN APPOINTING ACTING
DIRECTORS FOR APPOINTIVE OFFICES; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, Chapter 2.10 ECC provides, in part, for the filling of vacancies in
appointive offices; and
WHEREAS, ECC 2.10.010 authorizes the Mayor to appoint Acting Directors to
temporarily perform the functions and duties of vacant appointive offices; and
WHEREAS, the term "vacant" is undefined and has been interpreted to mean an
appointive office in which the previous Director has been separated from employment; and
WHEREAS, it has been determined that the appointment of an Acting Director may be
needed prior to the previous Director's official separation from employment when such Director will no
longer be performing any of the functions or duties of the appointive office;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. ECC 2.10.010 is amended to read as follows (new text is shown in
underline):
2.10.010 Review of vacancies, appointment authority and confirmation process.
A. Periodically, when the city conducts a salary survey regarding its nonrepresented
employees, and whenever a vacancy occurs in one of the positions listed in this chapter,
the city council may review the specifications for the appointive officer position(s) and
revise them as needed before acting to confirm a permanent appointment. Nothing in this
subsection shall be construed to prevent the city council from reviewing such specifications
at other times. The council's revising of a specification will not have any effect on a
previously confirmed permanent appointment. Recruitment to fill a vacant appointive
office may be postponed until after the city council acts to revise the specifications or
determines them not to be in need of revision.
B. The mayor or his/her designee will review all applications and determine the persons
with the highest qualifications. Any city council member, upon request to the mayor may
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2.2.a
review the applications received for a vacant position. Additionally and/or alternatively,
the city council may evaluate the qualifications of an applicant for public employment in
executive session pursuant to RCW 42.3 0.11 0(l)(g).
C. If, on occasion of a vacant appointive office, the mayor elects to propose a
reorganization of the appointive offices which would alter the specifications of the vacant
appointive office, he/she shall have 60 days from the date of the vacancy to introduce a
reorganization proposal to the city council along with any necessary accompanying budget
amendment. If reorganization is proposed, recruitment to fill the vacant appointive office
may be postponed until after the city council acts upon the reorganization proposal.
D. The mayor shall appoint, subject to council confirmation, the appointive officers. The N
city council shall interview the top three candidates for each position prior to the mayor's 0
appointment; provided, that the city council may waive the three -interview requirement by w
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motion adopted by a majority plus one of the full council and may opt to interview as few
as two candidates for any vacant appointive office; and further provided, that when an
appointive office becomes vacant, or is about to become vacant, again within nine months CL
of the city council's confirmation of the last mayoral appointment to that office, the city �-
council may waive an additional round of interviews, by motion adopted by a majority plus r
one of the full council, and proceed immediately to confirming the appointment of a
candidate interviewed by the city council during the most recent recruitment for that E
appointive office. The mayor's appointments to all other employee positions shall not be 0
subject to city council confirmation. v
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E. The mayor shall have the authority to appoint, without city council confirmation, an =
acting director to perform the functions and duties of a vacant appointive office, subject to
the term limitations described in ECC 2.10.040(B); provided, that there is budgetary
authority to fill the position. The city council shall be given written notice about any such N
acting appointments including the effective date of the appointment. Acting directors shall o
be compensated pursuant to applicable ordinances and personnel policies regarding acting 00
pay. An appointive office will be deemed vacant: (i) as of the date the appointive officer CO
has been separated from employment; or GO prior to the date of separation if the mayor
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made a final decision to separate the employment of the appointive officer and such
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appointive officer has been infot:med of sueh deeision, has been placed on paid v
.,a, mist....., leave, and will no longer be performing any of the functions or duties of v
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such appointive office. a)
F. The mayor shall begin recruitment of candidates to fill vacant appointive offices no later
than 30 days after the latter of the two city council actions described in subsections (A) and
(C) of this section; provided, that such recruitment shall not be necessary where the city
council opts to make an immediate confirmation pursuant to a prior round of interviews as
set forth in subsection (D) of this section.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,
sentence, clause or phrase of this ordinance.
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2.2.a
Section 3. Effective Date. This ordinance, being an exercise of a power specifi-
cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
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MAYOR MIKE ROSEN
ATTEST/AUTHENTICATED:
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CITY CLERK, SCOTT PASSEY E
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APPROVED AS TO FORM: z
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JEFF TARADAY, CITY ATTORNEY c
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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2.2.a
On the
Ordinance No.
provides as follows:
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
day of 2024, the City Council of the City of Edmonds, passed
A summary of the content of said ordinance, consisting of the title,
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CHAPTER 2.10 ECC (CONFIRMATION AND DUTIES
OF APPOINTIVE OFFICERS) TO AMEND THE AUTHORITY OF
THE MAYOR IN APPOINTING ACTING DIRECTORS FOR
APPOINTIVE OFFICES; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this day of
2024.
CITY CLERK, SCOTT PASSEY
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2.3
City Council Agenda Item
Meeting Date: 09/17/2024
Update to Promotion Policy - Compensation
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
The current city policy that addresses pay rate upon promotion provides for only a 5% increase in pay.
The current policy does not take in to account those promotions that result in significant increases in
responsibility nor does it address when internal applicants compete with external applicants. The
current policy has impacted internal promotional interest from employees due to the restrictions on
increases in compensation.
Staff Recommendation
Forward the update to the promotional policy to full council on consent.
Narrative
The proposed policy updates will allow the Mayor to consider compensation increases beyond 5% for
those promotions which results in a significant increase in duties/responsibilities/authority.
Departments will need to submit a request to HR, providing rationale for the request, which will be
reviewed and approved/denied by the mayor. The policy update will also allow internal candidates who
compete with external candidates to negotiate their salary offer in the same manner as an external
candidate.
Attachments:
Promotional Policy Compensation Update
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5.12 PROMOTION
The City supports the process of internal promotion and recognizes that at times employees may promote
into positions of significantly higher responsibility. To provide a compensation program that appropriately
addresses increases in responsibility through promotion the City has set the below parameters. Placement
within the below parameters is solely within the City's discretion.
Promotion to a vacant position in a higher salary classification
When an employee is promoted to a vacant position that is one (1) to two (2) ranges higher than their
current position classification, they shall be paid at the amount of the higher salary range which is one (1)
pay step above the rate they had been paid in the lower range.
If an employee is promoted to a vacant position that is classified three (3) ranges higher than their current
position classification, they may be paid up to an amount on the higher salary range which is no more than
two (2) steps above the rate they had been paid in the lower range.
If an employee is promoted to a vacant position that is classified four (4) ranges or higher than their current
position classification, they may be paid up to an amount on the higher salary range which is no more than
three (3) steps above the rate they had been paid in the lower range.
In any promotional situation, if the salary ranges do not overlap to a degree that allows any of the above
placements, the employee shall be paid at the first step of the higher salary range.
If the promotional opportunity was posted externally, and the employee competed with external applicants
for the position, the employee may negotiate the salary offer in the new position as if they were a new
employee.
All promotional salary range placement requests must be submitted to the Human Resources Department
for review and approval by the mayor prior to offer to the employee. Requests must be submitted in writing
and provide sufficient information to support the requested promotional salary.
Promotion through Reclassification
In any case where a position is reclassified upwards which moves the employee's position into a higher
range, the step placement of the employee occupying the position shall be that step in the new range which
meets or next exceeds their previous rate of pay.
Upon promotion or reclassification to a position with a higher salary range, the employee's next step
increase date and subsequent merit pay reviews will normally be reset using the effective date of promotion
or reclassification.
An employee transferring from one position to another which are in the same pay range will not be _ Formatted: Font: 10 pt
considered a promotion.
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2.4
City Council Agenda Item
Meeting Date: 09/17/2024
Social Worker Supervision Contract
Staff Lead: Assistant Chief Loi Dawkins
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
This contract is for the monthly clinical supervision of the social worker. The grant will cover the cost of
the supervision time. This was originally discussed and verbally approved in a previous council meeting
when the social worker was approved.
This contract was approved to form by Legal on 8/29/24
Staff Recommendation
Staff is requesting council committee approve this contract to go to the consent agenda.
Narrative
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Attachments:
Contract - Wendy Warman
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2.4.a
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CITY OF EDMONDS MIKE ROSEN
n' 1° r• MAYOR
1215 AVENUE NORTH • EDMONDS, WA 50023 425-111-0220 FAX 425-672.5750
wdbat ;$A%W.edm0ndewa.gov
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PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into between the City of
Edmonds, hereinafter referred to as the "City," and Wendy Warman Consultation and Counseling
Services LLC, hereinafter referred to as the "Consultant."
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide clinical supervision services for the City of Edmonds; and
WHEREAS, the Consultant has the necessary skills and experience, and desires to provide
such services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the parties hereto as follows:
I . Scope of work. The scope of work shall include all services and material necessary
to accomplish the above mentioned objectives in accordance with the Scope of Work that is
marked as Exhibit A, attached hereto and incorporated herein. by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
an hourly basis as set forth in the Fee Schedule in Exhibit A; provided, in no event shall the
payment for work performed pursuant to this Agreement exceed the sum of TWO THOUSAND
FIVE. HUNDRED DOLLARS ($2,500.00).
6. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that has
not been submitted to the City three (3) days prior to the scheduled cut- off date. Such late vouchers
will be checked by the City and payment will be made in the next regular payment cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
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3. Ownership and use of documents. All research, tests, surveys, preliminary data,
reports, and any and all other work product prepared or gathered by the Consultant in preparation
for the services rendered by the Consultant under this Agreement shall be and arc the property of
the Consultant, provided, however, that:
A. All final reports, presentations, documentation and testimony prepared by
the Consultant shall become the property of the City upon their presentation to and acceptance by
the City and shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this Agreement
and in the possession of the Consultant may be subject to public records request and release under
Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the .vork
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final .payment under this Agreement. The summary of work done shall be prepared
at no additional cost.
4. Time of performance. This Agreement will commence on July 16, 2024 and
continue through December 15, 2024. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and 'void the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
da.*rages arising out of bodily injury to persons or damages to property caused by or resulting from
the concurrent negligence of the Consultant and the City, its officers, officials, employees, and
volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be
only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RC` :' 42.23, which is tkc CcdAc of Ethics for regulating contract intcrest by rnualcipal offrccrs. T� c
Consultant specifically assumes potential liability for actions brought by the Consultant's own
employees against the City and, solely for the purpose of this indemnification and defense, the
Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been atually tregotiated by -the parties. The provisions of -this section shall
survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of this Agreement, or as otherwise required, the following insurance
with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
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2.4.a
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars 100,nnn,nnn).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million
dollar ($1,000,000) combined single limit.
D. 'Professional hibility insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on ail policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the Agreement.
The City resenes the right to require complete, certified copies of all required insurance policies
at any time.
All insurance shalt be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to
the City.
The Consultant's professional liability to the City shall be limited to the amourtyay able under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties
be limited in any way.
7. Discrimination prohibited. The Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national Origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any other
protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative of
the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. The Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractors during the performance-ofthis Agreement.
y. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement must
meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or for
any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City's prior written consent.
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) bays in advance of the effective date 4f said termination.
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11. Integration. The Agreement between the parties shall consist of this document
and die Scope of Work and Fee Schedule attached hereto as Exhibit A. These writings constitute
the entire Agreement of the parties and shall not be amended except by a writing executed by both
parties. In the event of any conflict between this written Agreement and any provision of Exhibit
A, this Agreement shall control.
12. Chanp-es/Additional Work. The City may engage the Consultant to perform
services in addition. to, those listed in this Agreement, and. the Consultant will be entitled. to
additional compensation for authorized additional services or materials. The City shall not be liable
for additional compensation until and unless any and all additional work and compensation is
approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Work, the City understands that a revision
to the Scope of Work and fees maybe required. Provided, however, that nothing in this paragraph
shall be interpreted to obligate the Consultant to render services, or the City to pay for services
rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this
Agreement is approved in writing by both parties.
13. Standard of Care. The Consultant represents that the Consultant has the
necessary Inowledge,, skill and experience to perform services required by this Agreement. The
Consultant and any persons employed by the Consultant shall use their best efforts to perform the
work in a professional manner consistent with sound practices, in accordance with the schedules
herein and in accordance with the usual and customary professional care required for services of
the type described in the Scope of Work.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
i 5. Non -assignable. The services to be provided by the Consultant shah not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he/she/they
has/have not employed or retained any company or person, other than a bona fide employee
working solely for the Consultant, to solicit or secure this Ag:eeme. t, a d at he -.h /they
has/have not paid or agreed to pay arty company or person, other than a bona fide employee
working solely for the Consultant, any fee, commission, percentage, brokerage fee, gins, or any
other consideration contingent upon or resulting from the award of making of this Agreement. For
breach or violation of this warranty, the City shall have the right to annul this Agreement without
liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the .performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including regulations
for licensing, certification and operation of facilities, programs and accreditation, and licensing of
individuais, and any other standards or criteria as described in the Agreement to assure quality of
services.
The Consultant specifically agrees to .pay any applicable business and occupation ($ & O) taxes
which may be due on account of this Agreement.
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18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
Police Department
250 Fifth Avenue N
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Wendy Warman Consultation and Counseling Services LLC
Attn: Wendy Warman
22923 5711 Avenue
Woodinville, WA 98072
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the
U.S. ma:lS' q...h. Yreper r.^.—ge :.^.'{ p mrerly ad'� c—d.
DATED THIS day of
CITY OF EDMONDS
Michelle Bennett, Chief of Police
APPROVED AS TO FORM:
Office of the City Attorney
2024.
WENDY WARMAN CONSULTATION AND
COUNSELING SERVICES LLC
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Wendy War n, Owner
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STATE OF WASHINGTON )
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COUNTY OF KING )
On this ;n004_ day of _ 141 U1r 2024, before me, the undersigned, a Notary
Public in and for the State of Wngton, duly commissioned and sworn, personally appeared
Wendy Warman, Owner of Wendy Warman Consultation and Counseling Services LLC, to
me known to be the person who executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said person, for the uses and purposes
therein mentioned, and on oath stated that he/she was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires: `lu% �S 2��f
DARREL VO
Notary Public
State of Washington
Commission # 189460
My Comm. Expires Aug 15, 2025
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EXHIBIT A
Scope otWork
Wendy Warman will provide clinical supervision to the one (1) social worker employed by the
Edmonds Police Department.
That supervision will he done in accordance with RC'W 19.225.090. It may include: clinical
supervision of social workers that have already obtained state licensure, but also supervision of
those that are working towards licensure at the Advanced Social Worker (LASW) or Independent
Clinical Social Worker (LICSW) level.
Wendy Warman attests that she is an approved supervisor, who has been licensed for at least two
.years and has had at least two years of clinical experience.post Iicensure.
Wendy Warman will abide by WAC 246-809-334, which states that to supervise a license
candidate, the supervisor must hold a license without restrictions that has been in good standing
for at least two years. The supervisor shall not be a blood or legal relative or cohabitant of the
license candidate, license candidate's peer or someone who has acted as the license candidate's
therapist within the last two years.
Prior to the commencement of any supervision Wendy Warman must provide the license
candidate with a declaration, on a form approved by Washington State Department of Health,
stating that the supervisor has met the requirements of WAC 246-809-334 and thereby qualifies
as an approved supervisor.
The declaration form will state:
"As ari UPPrOved bUI)MV iWL, i sitrai l 1114VV W111pleteu ilM iuilOwirig.
A minimum of fifteen clock hours of training in clinical supervision obtained
through:
• A supervision course;
• Continuing education credits on supervision; or
• Supervision of supervision.
And twenty-five hours of experience in supervision of clinical practice. And have
two years of clinical experience post license.
I attest I will gain thorough knowledge of the supervisec's practice activities
including:
• PiauticG bcitiuy,
• Recordkeeping.
• Financial management;
� £t�icsofcllt�icai p�actice; �trd
• A backup plan for coverage."
The declaration must be completed by Wendy Warman and provided to license candidate prior to
the commencement of supervision in accordance with WAC 246-809-334.
Wendy Warman will complete at least two hours of individual clinical supervision for the Edmonds
Police Social Worker every month for a total of 24 meetings per year.
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2.4.a
Fee Schedule
Wendy Warman will charge $90 per hour for individual supervision sessions. The price
breakdown is as follows:
• Meet with the social worker individually twice a month for an hour ($90 an hour x two
sessions each month = $180).
$180 per month x 12 months = $2,160.
These -ore minimum o.. d there n`.3y be t::::�5' Nhere ;ddif-nsl '.7�—et2.^.a- are n�:`uSA
The Edmonds Police Department will not be billed more than $2,500 annually.
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2.5
City Council Agenda Item
Meeting Date: 09/17/2024
ILA with Edmonds School District
Staff Lead: Chief Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
The Edmonds School District has had a standing contract with Edmonds Police Department allowing
officers to work school district events on overtime and the school district will fully reimburse the police
department for the cost. Instead of having a contract for each individual event due to the lengthy
approval process with both entities a general contract was established and entered into. This contract
was up for renewal this year. Attached is the new contract signed by the Superintendent Dr. Rebecca
Miner.
This contract has been reviewed and approved by Legal. The new to form signature line has been added
which will prompt Legal to sign the contract after Council fully approves and prior to the Mayor's
signature.
Staff Recommendation
Staff is asking that Council approve the contract to go to council on consent agenda for the Mayor to
sign.
Narrative
<Type or insert text here>
Attachments:
Signed ILA Edmonds SD and City of Edmonds
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2.5.a
INTERLOCAL COOPERATION AGREEMENT
BETWEEN EDMONDS SCHOOL DISTRICT and
CITY OF EDMONDS
for POLICE COVERAGE AT SCHOOL DISTRICT EVENTS
THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is made by and between
Edmonds School District No. 15, hereafter referred to as the "District," and the City of Edmonds,
a Washington State municipal corporation, hereafter referred to as "Edmonds," and collectively,
the "Parties."
RECITALS
A. WHEREAS, Chapter 39.34 RCW, Interlocal Cooperation Act, permits agencies to
enter into agreements to engage in cooperative activities; and
B. WHEREAS, the District and Edmonds desire to cooperate pursuant to the Act to
make the most efficient use of their respective governmental powers within their
jurisdictions; and
C. WHEREAS, Edmonds and the District desire to have police coverage at District
events to provide security, promote safety, and serve as a positive resource to the
District; and
D. WHEREAS, Edmonds is desirous to assign one or more uniformed Police Officers
(the' Officers)") to provide police coverage at athletic and other District events, in
return for a rate of compensation that is agreed upon by the Parties;
NOW, THEREFORE, in consideration of the mutual representation and covenants contained
herein, the Parties agree as follows:
TERMS
1. Purpose. This Agreement is intended to provide police coverage at predetermined athletic
events, dances, graduations and similar District events held at Edmonds-Woodway High School or other
locations in the District ("District Events") through the assignment by Edmonds of one or more
experienced commissioned Edmonds Officers to provide such services at the specified rate of
compensation herein.
2. Term. This Agreement shall commence on September 1, 2024 and shall expire on August 31,
2029, unless otherwise terminated under the provisions of this Agreement. Upon expiration or
termination of this Agreement, including any renewal term(s), all equipment furnished by Edmonds
shall remain the sole property of Edmonds, and any equipment or facilities furnished by the District
shall remain the sole property of the District.
3. Tennination. Either Party may terminate this Agreement for any reason upon sixty (60) days'
written notice to the other party. This Agreement is subject to funding, and either party may terminate
with proper written notice due to lack of funding. If this Agreement is terminated by either party, to
the extent that compensation has been paid by the District for services not yet provided by Edmonds
OR services have been provided by Edmonds for which compensation has not yet been paid by the
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2.5.a
District, the party due compensation or reimbursement shall be paid by the other party on a prorated
basis through the date of termination.
4. Duties of Officer(s). Edmonds shall assign the Officer(s) to provide police coverage at District
Events. The duties and responsibilities of the Officer(s) include, but are not limited to, the following:
Support District Events with crowd control and enforcement of the laws and
regulations of the State of Washington and the City of Edmonds.
Support the efforts of the District staff in providing a safe environment for
students, parents, event participants and other attendees.
Enforce rules pertaining to tobacco, alcohol, and drugs on public school property
5. Independent Contractor. Edmonds and the District understand and agree that Edmonds is
acting as an independent contractor under the terms of this Agreement.
6. Supervision of Officer's). The Officer(s) shall remain employee(s) of Edmonds and are not
employee(s) of the District. The Officer(s) shall remain responsive to the supervision of the chain of
command of the Edmonds Police Department. Edmonds shall be solely responsible for Officer(s)'
training, discipline, or dismissal.
7. Compensation. The Officer(s)' rate of pay shall be compensation at the rate of one and one-half
(1.5) times the Officer's regular straight time hourly rate of pay, plus applicable employer contributions
for state retirement, FICA equivalent, and state industrial insurance.
8. Payment. The District shall pay Edmonds within thirty (30) days from the date of receipt of a
proper invoice. Payments to Edmonds later than thirty (30) days following the receipt of a proper invoice
shall accrue interest at the rate of twelve percent (12%) per annum on the balance due. All payments shall
first be applied to accrued interest.
9. Insurance and Indemnification. The Parties shall separately maintain their own appropriate
liability and casualty insurance policies as they, in their sole discretion, deem appropriate. The Parties
further agree that no indemnification shall be provided for, except as specifically set forth below, and that
the respective liability of the Parties to each other and to third parties shall be determined in accordance
with the laws of the State of Washington. Each of the Parties shall defend, indemnify, and hold harmless
the other party, their officers, officials, employees and agents, from any and all costs, claims, judgments,
and/or awards of damages, arising out of, or in any way resulting from that other parry's negligent acts or
omissions (including willful and/or wanton acts) in performing under this Agreement. No party will be
required to defend, indemnify, or hold harmless the other party, if the claim, suit or action for injuries,
death, and/or damages is caused by the sole negligence of that party. Where such claims, suits, or actions
result from the concurrent negligence of the parties, the indemnity provisions provided herein shall be
valid and enforceable only to the extent of each party's own negligence. Each party agrees that its
obligations under this provision include, but are not limited to, any claim, demand, and/or cause of action
brought by, or on behalf of, any of its employees or agents. For this reason, each of the parties, by mutual
negotiation, hereby waives, with respect to the other party only, any immunity that would otherwise be
available against such claims under the Industrial Insurance provisions of Title 51 RCW. Nothing
contained in this section shall be deemed to waive any other immunities established pursuant to state
statutes or to create third party rights or immunities.
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2.5.a
10. District Responsibility for Safety and Security. The Parties understand and agree that the
District retains its legal responsibility for the safety and security of the District, its employees, students
and property, and this Agreement does not alter that responsibility except as provided by paragraph 9
above.
11. Applicable Law. This Agreement shall be governed by the laws of the State of Washington.
12. Entire Agreement. This Agreement contains the entire agreement between Parties and
supersedes and merges with any prior agreements of the Parties, written or oral. This Agreement shall
be amended only in writing with the written consent of the Parties.
13. Notice. Edmonds Assistant Chief of Administrative Services shall serve as the administrator
of this Agreement for Edmonds and the District Superintendent shall serve as the administrator of this
Agreement for the District.
Notices to Edmonds shall be sent to the following address:
City of Edmonds Police Department
ATIN: Assistant Police Chief of Administrative Services
250 5"' Avenue N.
Edmonds, WA 98020
Notices to the District shall be sent to the following address:
Edmonds School District #15
ATTN: Superintendent Office
20420 68"' Ave W.
Lynnwood, WA 98036
14. Duty to File Agreement with County Auditor. The District shall, within ten (10) days after this
Agreement is executed by both parties, file this Agreement with the Snohomish County Auditor or,
alternatively, list it by subject on a public agency's website or other electronically retrievable public
source as allowed in RCW 39.34.040.
EDMONDS SCHOOL DISTRICT CITY OF EDMONDS
a
Dr. Rebecca
Mike Rosen, Mayor
Dated: (J [ 23 / 20 L `7 Dated:
ATTEST/AUTHENTICATED :
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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2.6
City Council Agenda Item
Meeting Date: 09/17/2024
Flock Camera Presentation
Staff Lead: Chief Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
Flock Safety is a technology company that uses multiple platforms to detect and deter crime. The most
prevalent platform are small, stationary cameras that are installed along major routes, inroads, parking
lots, and other similar locations. These cameras use advanced technology to record vehicle license
plates and other vehicle information that is fed to a large cloud -based server. Subscribers to Flock
safety can access this database containing our data and that of others (with permission) to identify and
locate vehicles that have been stolen or involved in criminal activity to include their ingress or egress
from certain locations, larger areas and even entire cities. Edmonds PD received a grant from the
Washington Auto Theft Prevention Authority (WATPA), a subcommittee of the Washington Association
of Sheriffs and Police Chiefs (WASPC), to pay all costs to install and maintain a series of Flock Safety
cameras around the City of Edmonds. The grant covers all installation, maintenance, and data storage
for two years. At the end of the grant program, we can continue to fund our subscription to Flock or
have the system(s) removed at no cost.
Legal approved the grant documents to form on 7/10/24
Staff Recommendation
Recommend council approve the Mayor to sign all grant acceptance documents and two-year contract
with Flock Safety for this program.
Narrative
<Type or insert text here>
Attachments:
Edmonds PD Agreement - WATPA Grant
WATPA non -supplanting declaration
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2.6.a
WASHINGTONAUTO THF.1<iT PREVENTIONAUTHORITV
WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS
July 9, 2024
Edmonds Police Department
250 5ch Ave N
Edmonds, WA 98020
I am pleased to inform you that Washington Auto Theft Prevention Authority (WATPA) Board
of Directors has approved the Edmonds Police Department grant application for funding of
Equipment & Technology. The award is in the amount of $131,880.00. The grant award is
effective June 1, 2024 and expires on June 30, 2025. This award is a one-time event and does
not imply or promise availability of funds for replacement or continuation of funding after June
30, 2025.
Enclosed is an award agreement. This agreement is to be signed and returned to WATPA. No
funds will be reimbursed until the signed agreement is received. Expenditures prior to the award
effective date or after the grant expiration date are not authorized and will not be reimbursed. All
grant awards are subject to Grant Policies and Procedures of the Washington Auto Theft
Prevention Authority. Costs will be paid on a reimbursement basis. Your agency will be
reimbursed for actual expenses only up to the limit of the award categories. All grantees must
sign the attached non -supplanting agreement before reimbursement can begin. Also, please note
that reimbursement requests by grant recipients will only be processed upon receipt of current
semi-annual reports by the WATPA office. The semi-annual report form is available on the
WATPA website, www.WaAutoTheftPreventionAuthorit.
If you have any questions, please contact me at Phone: 253-677-8576 E-mail: bjeter@waspc.org
Sincerely,
Bryan Jeter, Executive Director
Washington Auto Theft Prevention Authority
Packet Pg. 24
AGREEMENT BETWEEN EDMONDS POLICE DEPARTMENT AND THE
WASHINGTON AUTO THEFT PREVENTION AUTHORITY
AUTO THEFT PREVENTION GRANT PROGRAM AWARD AGREEMENT
Award Recipient Name and Address:
Edmonds Police Department
250 5th Ave N
Edmonds, WA 98020
Award Period: Amount Approved
06/1/2024 - 06/30/25 $131,880.00
Funding Authority:
WASHINGTON AUTO THEFT
PREVENTION AUTHORITY
Requests for reimbursement under this agreement are subject to the following Budget:
EQUIPMENT & TECHNOLOGY
$131,880.00
IN WITNESS WHEREOF, the WATPA and RECIPIENT acknowledge and accept the terms of
this AGREEMENT and attachments hereto, and in witness whereof have executed this
AGREEMENT as of the date and year last written below. The rights and obligations of both
parties to this AGREEMENT are governed by the information on this Award Sheet and other
document incorporated herein by reference: Non -Supplanting Declaration.
WATPA
Name
/ Bryan Jeter
Title: WATPA, Executive Director
Date:
RECIPIENT
Name
Title:
Date:
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2.6.b
WATPA
Non -supplanting Declaration
Supplanting
WATPA funds must be used to supplement existing funds for program activities and
must not replace those funds that have been appropriated for the same purpose (RCW
46.66.080 (5). Supplanting shall be the subject of application review, as well as pre -
award review, post -award monitoring, reimbursement and audit. If there is a potential
presence of supplanting, the applicant or grantee will be required to supply
documentation demonstrating that the reduction in non-WATPA resources occurred for
reasons other than the receipt or expected receipt of WATPA funds.
The
(Applicant Agency) certifies that any funds
awarded through WATPA shall be used to supplement existing funds for program
activities and will not replace (supplant) non-WATPA funds that have been appropriated
for the purposes and goals of the grant.
1#T
(Applicant Agency Chief or
designee) understands that supplanting violations may result in a range of penalties,
including but not limited to suspension of future funds under this program, suspension or
debarment from WATPA grants, recoupment of monies provided under this grant, and
civil and/or criminal penalties.
Printed Name and Title:
Signature:
Date:
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