HomeMy WebLinkAbout2024-09-17 Council PSPHSP CommitteeAgenda
Edmonds City Council
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SEPTEMBER 17, 2024, 3:30 PM
Edmonds City Council Agenda
September 17, 2024
Page 1
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COMMITTEE MEMBERS: NEIL TIBBOTT (CHAIR), CHRIS ECK, COUNCIL PRESIDENT (EX -OFFICIO
MEMBER)
1. CALL TO ORDER
2. COMMITTEE BUSINESS
1. Comprehensive Plan Update (10 min)
2. Update to ECC 2.10.010 - Acting Appointments (10 min)
3. Update to Promotion Policy - Compensation (15 min)
4. Social Worker Supervision Contract (5 min)
5. ILA with Edmonds School District (5 min)
6. Flock Camera Presentation (30 min)
ADJOURNMENT 5:30 PM
City Council Agenda Item
Meeting Date: 09/17/2024
Comprehensive Plan Update
Staff Lead: Shane Hope
Department: Planning & Development
Preparer: Scott Passey
Background/History
The Edmonds Comprehensive Plan Update process has come a long way in terms of identifying
background information and suggesting alternatives for the City’s future growth, economic vitality, and
environmental quality. However, with various issues that were raised during this process and with the
leaving of the former Planning and Development Director, the acting Planning and Development
Director finds that the current process needs to be paused just a bit, so that the material can be
reviewed and some adjustments made. This affects both the content of the draft Comprehensive Plan
material and the schedule.
Many of the content changes being drafted now are intended to: (a) Remove items that have been
labeled “policies” but would better be considered “action steps” and handle them in a different way; (b)
Adjust or drop some potential goals and policies that are either more detailed than necessary or that are
not appropriate at this time to be part of a draft Comprehensive Plan Update.
Staff Recommendation
For information only.
Narrative
At the Committee meeting, the acting Planning and Development Director will provide more
information about the Update status and hear questions and comments from Committee members. A
longer discussion will take place at the City Council meeting later the same evening.
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City Council Agenda Item
Meeting Date: 09/17/2024
Update to ECC 2.10.010 - Acting Appointments
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Current ECC 2.10.010 allows for the Mayor to make an acting Director appointment only when the
Director position is "vacant." As vacant is not clearly defined in the code, and there have been instances
where the person holding the position is no longer performing the duties of Director, but the position is
not officially "vacant" this has caused a delay in appointing an acting Director. Delays in appointing an
acting Director lead to potential management issues of the department impacted. The proposed code
update will allow the Mayor to appoint an acting Director in those circumstances where the current
Director is no longer working but the position is not officially "vacant." There are no changes to the
other controls that Council has regarding acting appointments.
Staff Recommendation
Recommend the proposed code changes be advanced to full Council on consent agenda.
Narrative
Please see attached ordinance.
Attachments:
REVISED Ordinance Amending ECC 2.10.010 8.20.2024 (JNH SEC comments)
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CHAPTER 2.10 ECC (CONFIRMATION AND
DUTIES OF APPOINTIVE OFFICERS) TO AMEND THE
AUTHORITY OF THE MAYOR IN APPOINTING ACTING
DIRECTORS FOR APPOINTIVE OFFICES; PROVIDING FOR
SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, Chapter 2.10 ECC provides, in part, for the filling of vacancies in
appointive offices; and
WHEREAS, ECC 2.10.010 authorizes the Mayor to appoint Acting Directors to
temporarily perform the functions and duties of vacant appointive offices; and
WHEREAS, the term “vacant” is undefined and has been interpreted to mean an
appointive office in which the previous Director has been separated from employment; and
WHEREAS, it has been determined that the appointment of an Acting Director may be
needed prior to the previous Director’s official separation from employment when such Director will no
longer be performing any of the functions or duties of the appointive office;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. ECC 2.10.010 is amended to read as follows (new text is shown in
underline):
2.10.010 Review of vacancies, appointment authority and confirmation process.
A. Periodically, when the city conducts a salary survey regarding its nonrepresented
employees, and whenever a vacancy occurs in one of the positions listed in this chapter,
the city council may review the specifications for the appointive officer position(s) and
revise them as needed before acting to confirm a permanent appointment. Nothing in this
subsection shall be construed to prevent the city council from reviewing such specifications
at other times. The council’s revising of a specification will not have any effect on a
previously confirmed permanent appointment. Recruitment to fill a vacant appointive
office may be postponed until after the city council acts to revise the specifications or
determines them not to be in need of revision.
B. The mayor or his/her designee will review all applications and determine the persons
with the highest qualifications. Any city council member, upon request to the mayor may
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review the applications received for a vacant position. Additionally and/or alternatively,
the city council may evaluate the qualifications of an applicant for public employment in
executive session pursuant to RCW 42.30.110(1)(g).
C. If, on occasion of a vacant appointive office, the mayor elects to propose a
reorganization of the appointive offices which would alter the specifications of the vacant
appointive office, he/she shall have 60 days from the date of the vacancy to introduce a
reorganization proposal to the city council along with any necessary accompanying budget
amendment. If reorganization is proposed, recruitment to fill the vacant appointive office
may be postponed until after the city council acts upon the reorganization proposal.
D. The mayor shall appoint, subject to council confirmation, the appointive officers. The
city council shall interview the top three candidates for each position prior to the mayor’s
appointment; provided, that the city council may waive the three-interview requirement by
motion adopted by a majority plus one of the full council and may opt to interview as few
as two candidates for any vacant appointive office; and further provided, that when an
appointive office becomes vacant, or is about to become vacant, again within nine months
of the city council’s confirmation of the last mayoral appointment to that office, the city
council may waive an additional round of interviews, by motion adopted by a majority plus
one of the full council, and proceed immediately to confirming the appointment of a
candidate interviewed by the city council during the most recent recruitment for that
appointive office. The mayor’s appointments to all other employee positions shall not be
subject to city council confirmation.
E. The mayor shall have the authority to appoint, without city council confirmation, an
acting director to perform the functions and duties of a vacant appointive office, subject to
the term limitations described in ECC 2.10.040(B); provided, that there is budgetary
authority to fill the position. The city council shall be given written notice about any such
acting appointments including the effective date of the appointment. Acting directors shall
be compensated pursuant to applicable ordinances and personnel policies regarding acting
pay. An appointive office will be deemed vacant: (i) as of the date the appointive officer
has been separated from employment; or (ii) prior to the date of separation if the mayor has
made a final decision to separate the employment of the appointive officer and such
appointive officer has been informed of such decision, has been placed on paid
administrative leave, and will no longer be performing any of the functions or duties of
such appointive office.
F. The mayor shall begin recruitment of candidates to fill vacant appointive offices no later
than 30 days after the latter of the two city council actions described in subsections (A) and
(C) of this section; provided, that such recruitment shall not be necessary where the city
council opts to make an immediate confirmation pursuant to a prior round of interviews as
set forth in subsection (D) of this section.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,
sentence, clause or phrase of this ordinance.
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Section 3. Effective Date. This ordinance, being an exercise of a power specifi-
cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR MIKE ROSEN
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
JEFF TARADAY, CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________ 2024, the City Council of the City of Edmonds, passed
Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CHAPTER 2.10 ECC (CONFIRMATION AND DUTIES
OF APPOINTIVE OFFICERS) TO AMEND THE AUTHORITY OF
THE MAYOR IN APPOINTING ACTING DIRECTORS FOR
APPOINTIVE OFFICES; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________ 2024.
CITY CLERK, SCOTT PASSEY
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City Council Agenda Item
Meeting Date: 09/17/2024
Update to Promotion Policy - Compensation
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
The current city policy that addresses pay rate upon promotion provides for only a 5% increase in pay.
The current policy does not take in to account those promotions that result in significant increases in
responsibility nor does it address when internal applicants compete with external applicants. The
current policy has impacted internal promotional interest from employees due to the restrictions on
increases in compensation.
Staff Recommendation
Forward the update to the promotional policy to full council on consent.
Narrative
The proposed policy updates will allow the Mayor to consider compensation increases beyond 5% for
those promotions which results in a significant increase in duties/responsibilities/authority.
Departments will need to submit a request to HR, providing rationale for the request, which will be
reviewed and approved/denied by the mayor. The policy update will also allow internal candidates who
compete with external candidates to negotiate their salary offer in the same manner as an external
candidate.
Attachments:
Promotional Policy Compensation Update
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5.12 PROMOTION
An employee promoted to a position in a higher classification and salary range shall receive a
promotional pay increase to either 1) the entry step or salary of the new salary range, 2) the next
highest available pay step in the new range which provides at least a 5% increase in pay, or 3) to
start at the bottom of the pay grade of the higher classification, whichever is greater. Changes in
salary due to a Reclassification of a position will be treated the same as a Promotion. Promotions
change an employee's pay anniversary date and subsequent merit pay reviews. Promotions for
positions covered by a collective bargaining agreement will be handled per the provisions of that
agreement.
An employee transferring from one position to another which are in the same pay range will not
be considered a promotion.
The City supports the process of internal promotion and recognizes that at times employees may promote
into positions of significantly higher responsibility. To provide a compensation program that appropriately
addresses increases in responsibility through promotion the City has set the below parameters. Placement
within the below parameters is solely within the City’s discretion.
Promotion to a vacant position in a higher salary classification
When an employee is promoted to a vacant position that is one (1) to two (2) ranges higher than their
current position classification, they shall be paid at the amount of the higher salary range which is one (1)
pay step above the rate they had been paid in the lower range.
If an employee is promoted to a vacant position that is classified three (3) ranges higher than their current
position classification, they may be paid up to an amount on the higher salary range which is no more than
two (2) steps above the rate they had been paid in the lower range.
If an employee is promoted to a vacant position that is classified four (4) ranges or higher than their current
position classification, they may be paid up to an amount on the higher salary range which is no more than
three (3) steps above the rate they had been paid in the lower range.
In any promotional situation, if the salary ranges do not overlap to a degree that allows any of the above
placements, the employee shall be paid at the first step of the higher salary range.
If the promotional opportunity was posted externally, and the employee competed with external applicants
for the position, the employee may negotiate the salary offer in the new position as if they were a new
employee.
All promotional salary range placement requests must be submitted to the Human Resources Department
for review and approval by the mayor prior to offer to the employee. Requests must be submitted in writing
and provide sufficient information to support the requested promotional salary.
Promotion through Reclassification
In any case where a position is reclassified upwards which moves the employee’s position into a higher
range, the step placement of the employee occupying the position shall be that step in the new range which
meets or next exceeds their previous rate of pay.
Upon promotion or reclassification to a position with a higher salary range, the employee's next step
increase date and subsequent merit pay reviews will normally be reset using the effective date of promotion
or reclassification.
An employee transferring from one position to another which are in the same pay range will not be
considered a promotion.
Formatted: Font: 10 pt
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City Council Agenda Item
Meeting Date: 09/17/2024
Social Worker Supervision Contract
Staff Lead: Assistant Chief Loi Dawkins
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
This contract is for the monthly clinical supervision of the social worker. The grant will cover the cost of
the supervision time. This was originally discussed and verbally approved in a previous council meeting
when the social worker was approved.
This contract was approved to form by Legal on 8/29/24
Staff Recommendation
Staff is requesting council committee approve this contract to go to the consent agenda.
Narrative
<Type or insert text here>
Attachments:
Contract - Wendy Warman
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City Council Agenda Item
Meeting Date: 09/17/2024
ILA with Edmonds School District
Staff Lead: Chief Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
The Edmonds School District has had a standing contract with Edmonds Police Department allowing
officers to work school district events on overtime and the school district will fully reimburse the police
department for the cost. Instead of having a contract for each individual event due to the lengthy
approval process with both entities a general contract was established and entered into. This contract
was up for renewal this year. Attached is the new contract signed by the Superintendent Dr. Rebecca
Miner.
This contract has been reviewed and approved by Legal. The new to form signature line has been added
which will prompt Legal to sign the contract after Council fully approves and prior to the Mayor's
signature.
Staff Recommendation
Staff is asking that Council approve the contract to go to council on consent agenda for the Mayor to
sign.
Narrative
<Type or insert text here>
Attachments:
Signed ILA Edmonds SD and City of Edmonds
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City Council Agenda Item
Meeting Date: 09/17/2024
Flock Camera Presentation
Staff Lead: Chief Michelle Bennett
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
Flock Safety is a technology company that uses multiple platforms to detect and deter crime. The most
prevalent platform are small, stationary cameras that are installed along major routes, inroads, parking
lots, and other similar locations. These cameras use advanced technology to record vehicle license
plates and other vehicle information that is fed to a large cloud-based server. Subscribers to Flock
safety can access this database containing our data and that of others (with permission) to identify and
locate vehicles that have been stolen or involved in criminal activity to include their ingress or egress
from certain locations, larger areas and even entire cities. Edmonds PD received a grant from the
Washington Auto Theft Prevention Authority (WATPA), a subcommittee of the Washington Association
of Sheriffs and Police Chiefs (WASPC), to pay all costs to install and maintain a series of Flock Safety
cameras around the City of Edmonds. The grant covers all installation, maintenance, and data storage
for two years. At the end of the grant program, we can continue to fund our subscription to Flock or
have the system(s) removed at no cost.
Legal approved the grant documents to form on 7/10/24
Staff Recommendation
Recommend council approve the Mayor to sign all grant acceptance documents and two-year contract
with Flock Safety for this program.
Narrative
<Type or insert text here>
Attachments:
Edmonds PD Agreement - WATPA Grant
WATPA non-supplanting declaration
2.6
Packet Pg. 23
WWAASSHHIINNGGTTOONN AAUUTTOO TTHHEEFFTT PPRREEVVEENNTTIIOONN AAUUTTHHOORRIITTYY
WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS
July 9 , 2024
Edmonds Police Department
250 5th Ave N
Edmonds, WA 98020
I am pleased to inform you that Washington Auto Theft Prevention Authority (WATPA) Board
of Directors has approved the Edmonds Police Department grant application for funding of
Equipment & Technology. The award is in the amount of $131,880.00. The grant award is
effective June 1, 2024 and expires on June 30, 2025. This award is a one-time event and does
not imply or promise availability of funds for replacement or continuation of funding after June
30, 2025.
Enclosed is an award agreement. This agreement is to be signed and returned to WATPA. No
funds will be reimbursed until the signed agreement is received. Expenditures prior to the award
effective date or after the grant expiration date are not authorized and will not be reimbursed. All
grant awards are subject to Grant Policies and Procedures of the Washington Auto Theft
Prevention Authority. Costs will be paid on a reimbursement basis. Your agency will be
reimbursed for actual expenses only up to the limit of the award categories. All grantees must
sign the attached non-supplanting agreement before reimbursement can begin. Also, please note
that reimbursement requests by grant recipients will only be processed upon receipt of current
semi-annual reports by the WATPA office. The semi-annual report form is available on the
WATPA website, www.WaAutoTheftPreventionAuthority.org
If you have any questions, please contact me at Phone: 253-677-8576 E-mail: bjeter@waspc.org
Sincerely,
Bryan Jeter, Executive Director
Washington Auto Theft Prevention Authority
2.6.a
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AGREEMENT BETWEEN EDMONDS POLICE DEPARTMENT AND THE
WASHINGTON AUTO THEFT PREVENTION AUTHORITY
AUTO THEFT PREVENTION GRANT PROGRAM AWARD AGREEMENT
Award Recipient Name and Address:
Edmonds Police Department
250 5th Ave N
Edmonds, WA 98020
Award Period:
06/1/2024 - 06/30/25
Amount Approved
$131,880.00
Funding Authority:
WASHINGTON AUTO THEFT
PREVENTION AUTHORITY
Requests for reimbursement under this agreement are subject to the following Budget:
EQUIPMENT & TECHNOLOGY
$131,880.00
IN WITNESS WHEREOF, the WATPA and RECIPIENT acknowledge and accept the terms of
this AGREEMENT and attachments hereto, and in witness whereof have executed this
AGREEMENT as of the date and year last written below. The rights and obligations of both
parties to this AGREEMENT are governed by the information on this Award Sheet and other
document incorporated herein by reference: Non-Supplanting Declaration.
WATPA RECIPIENT
Name
/
Title:
Bryan Jeter
WATPA, Executive Director
Name
/
Title:
Date: Date:
2.6.a
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WATPA
Non-supplanting Declaration
Supplanting
WATPA funds must be used to supplement existing funds for program activities and
must not replace those funds that have been appropriated for the same purpose (RCW
46.66.080 (5). Supplanting shall be the subject of application review, as well as pre-
award review, post-award monitoring, reimbursement and audit. If there is a potential
presence of supplanting, the applicant or grantee will be required to supply
documentation demonstrating that the reduction in non-WATPA resources occurred for
reasons other than the receipt or expected receipt of WATPA funds.
The (Applicant Agency) certifies that any funds
awarded through WATPA shall be used to supplement existing funds for program
activities and will not replace (supplant) non-WATPA funds that have been appropriated
for the purposes and goals of the grant.
The _________________ (Applicant Agency Chief or
designee) understands that supplanting violations may result in a range of penalties,
including but not limited to suspension of future funds under this program, suspension or
debarment from WATPA grants, recoupment of monies provided under this grant, and
civil and/or criminal penalties.
Printed Name and Title: ________________________
Signature: ____ Date:
2.6.b
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