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2024-10-22 Council Packet2. J OF CUMG v ti� Agenda ar Edmonds City Council REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 OCTOBER 22, 2024, 7:00 PM REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. TO ATTEND VIRTUALLY, CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM.US/J/95798484261 BY PHONE: +1 253 215 8782 WEBINAR ID: 957 9848 4261 CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGEMENT WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. 3. ROLL CALL 4. PRESENTATIONS S. 6 7 1. Proclamation Recognizing Hermona Girmay (5 min) 2. Mayor's Finance Update (10 min) APPROVAL OF THE AGENDA AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL - UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. RECEIVED FOR FILING 1. Claim for Damages for filing (0 min) 2. Written Public Comments (0 min) Edmonds City Council Agenda October 22, 2024 Page 1 3. Council and Mayor Youth Commission Appointment (0 min) 4. September Quarterly Financial Report (0 min) 5. Budget Queries - Council Budget Questions and Adminstration/Staff Responses (0 min) 6. CIP/CFP 2025-2030 Queries (0 min) 8. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes October 1, 2024 2. Flock Camera Presentation 3. Approval of payroll and benefit checks, direct deposit and wire payments. 4. 2025 Board and Commission Reappointments 5. 2024 Board and Commission Retirements 6. Resolution Declaring as Surplus Sanitary Sewer Easement located on the south side of 21200 72nd Ave W 7. Approve Amendment for On -Call Stormwater Review Services 8. Approve Supplemental LAG Agreement with KPG Psomas for the Main St Overlay Project 9. Fleet Building Emergency Roof Repair 10. Public Works Operations Automated Gate 11. Comprehensive Update to Contracting and Purchasing Policies and Procedures 12. Building Controls - Public Safety Controls Update 13. Building Controls - Global Control Device Replacement 14. Elevator Service Contract - Request for Proposal Consultant 15. Job Order Contracting - Frances Anderson Center Exterior Doors 16. Approval of claim checks and wire payment. 17. TEAMSTERS, LOCAL UNION NO. 763 1 2022-2024 Collective Bargaining Agreement (Extension) January 1, 2025 through June 30, 2026 18. MOU Teamsters Local 763 Wellness Day 19. EPOA - Law Support 2023-2024 1 Collective Bargaining Agreement (Extension) January 1, 2025 through June 30, 2026 9. PUBLIC HEARINGS 1. Presentation and Public Hearing on Property Taxes (30 min) 2. 2025-2030 Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) (45 min) 10. EXECUTIVE SESSION: PENDING OR POTENTIAL LITIGATION, RCW 42.30.110(1)(1) (20 MIN.) 11. RECONVENE IN OPEN SESSION 12. COUNCIL BUSINESS 1. 2025-2026 Budget Presentations: Public Works, Information Tech, Court, and Planning and Development (75 min) 2. 2024 October Budget Amendment Ordinance (20 min) 13. COUNCIL COMMENTS 14. MAYOR'S COMMENTS ADJOURNMENT Edmonds City Council Agenda October 22, 2024 Page 2 4.1 City Council Agenda Item Meeting Date: 10/22/2024 Proclamation Recognizing Hermona Girmay Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History Recognizing Edmonds resident Hermona Girmay on her crowning as Miss Washington 2024. Staff Recommendation Narrative Mayor and Council wish to recognize and congratulate Miss Girmay. Attachments: Hermona Girmay Proclamation Packet Pg. 3 4.1.a PrIorriamatTILI" City of Edmonds •Office of the Mayor Recognizing Hermona Girmay Whereas, the 2024 Miss Washington Pageant was conducted on July 6, 2024, in Olympia, Washington; and Whereas, Hermona Girmay of Edmonds was crowned the winner and given the title of Miss Washington 2024, and Whereas, , she will go on to represent the City of Edmonds and the State of Washington in the Miss America 2025 pageant in January of 2025; and Whereas, Hermona is dedicated to encouraging equality for girls' education through her community service initiative "SHECAN: Support Her Education, Change a Nation;' inspired by her family's journey to the United States as refugees; Now, Therefore, I, Mike Rosen, Mayor of Edmonds, along with the Edmonds City Council, do hereby proclaim that Hermona Girmay is recognized and congratulated for being crowned Miss Washington 2024, is supported in her activism for girls' equality in education and is expressed best wishes as she represents the City of Edmonds and the State of Washington in the 2025 Miss America Pageant. Mike Rose , Mayor - October 22, 2024 Packet Pg. 4 4.2 City Council Agenda Item Meeting Date: 10/22/2024 Mayor's Finance Update Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History On July 2, 2024 the council voted to have a Mayor Update as an ongoing item all regular meeting agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel. Staff Recommendation No action, informational Narrative The Mayor, or another member of the administration, will answer questions about City finances that have been requested by council in advance and will also share actions related to the fiscal emergency that have transpired since the last update. When there is nothing new to report, this agenda item will be the opportunity to share that there is nothing new to report. Packet Pg. 5 7.1 City Council Agenda Item Meeting Date: 10/22/2024 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Drew Davis 86th PI W Edmonds, WA ($960.70) Phillip Carlson Maple Street & 5th Ave South ($436.08) Attachments: Claim for damages - Phil Carlson - for council Claim for Damages - Drew Davis - for council Packet Pg. 6 7.1.a RECE CITY OF EDMONDS OCT .3 2024 CLAIM FOR DAMAGES FORM ED eceNed�'T% by City Please take note that f'I+ lb 19 C4 r ISO rt who currently resides at mailing address ,SQNt . home phone # _ _ work phone # and who resided at SaF"G at the time of the occurrence and whose date of birth is _ is claiming damages against Ci ly 614 � M 6406 in the sum of $ y�36 . d U arising out of the following circumstances listed below. y rn DATE OF OCCURRENCE: Z6 ' 2 / TIME: IL-2- Da p✓n LOCATION OF OCCURRENCE: 1144 Ic - a td V'Are k ,%L4 ► o L DESCRIPTION: E 1. Describe the conduct and circumstance that brought about the injury or damage. Also describe the injury or damage. 2 tU Sea ai.ac S c a�mp'zi'� 3 O t1 L O (attach an extra sheet for additional information, if needed) '~ _ 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. ai Ole. r .. a r- La ny � M U 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: and the policy #: Yes No t Form Revised 04/09/2021 Page t of 2 Packet Pg. 7 7.1.a This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. Signature of Claimant Or � /' k/Q n �Ai' ,' n; �a Date and pla (residential addressKcity and county) Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to: City Clerk's Office City of Edmonds 121 5th Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. d E CU 0 L 0 E U Form Revised 04/09/2021 Page 2 of 2 Packet Pg. 8 7.1.a Phillip A Carlson City Clerk's Office City of Edmonds Re: City of Edmonds claim for damages against my car. E ca 0 L Q On 9/26/24 @ 2:OOpm, City of Edmonds "White Paint" street striping crew truck painted E white lines down Maple Street adjacent to my car that was legally parked on Maple Street near the intersection of 5tn Ave S. As a result, of the street stripe painting significant "over spray" hit the lower half of my, a Black 2020 Cadillac CT-5V for the entire length of the car. I was able to stop the road crew truck to ask what happened. The driver told me they only used cardboard to cover the wheels but not the body of the car. Also added that the spray nozzle was old and is causing overspray (constitutes admitted fault). He gave me instructions on how to file this claim. Repair estimate attached for $436.08 provided by: Gregg Wene Accutint Northwest 17545 Aurora Ave N Shoreline, WA 98133 425-640-8468 Packet Pg. 9 Please take note that _Drew Davis mailing address , work phone # CITY OF EDMONDS CLAIM FOR DAMAGES FORM who currently resides at _ and who resided at OCT . 3 2024 ..•,I •- • 1- , 1 1', home phone # at the time of the occurrence and whose date of birth Is = _.. _ _ _ _ _ , claiming damages against The Department of public works In the sum of $ _W.70 arising out of the following circumstances listed below. DATE OF OCCURRENCE: 9/27/2024 LOCATION OF OCCURRENCE: _ 86th pl W Edmonds, WA 98026 DESCRIPTION: TIME: 10am 1. Describe the conduct and circumstance that brought about the Injury or damage. Also describe the injury or damage. _The department of public works has been working on our road since the Initial build in 2023 as there were drainage Issues. A temporary fix they did was a small speed bump or burm near our driveway. Because it was temporary it slowly disintigrated and our house Is the low point of the street so this loose gravel and asphalt washed down my driveway overtime dogging my properties storm drain and almost flooding my garage. (attach an extra sheet for additional Information, If needed) 2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Ryan Hague 425-367-2138 he is with the department of public works 3. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair, 4. Have you submitted a claim for damages to your insurance company? If so, please provide the name of the insurance company: policy #: License Plate # Type Auto: DRIVER: Address: Phone#: Passengers: Name: Address: Yes _X No ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY' " (year) (make) Forth Reviod 04109/2021 Driver License # (model) _ OVMER: Address: Phone#: Nance: Address: and the Page I of 2 a� s� E ca 0 0 E U Packet Pg. 10 7.1.b This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the attorney in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimant's behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. L, � . ✓'Cep �C'�-; -- Signature of Claimant or Signature of Representative Drew Davis Print Name of Representative 10/2/24 - - - Date and place (residential address, city and county) Date and place (residential address, city and county) WSBA 41291 Bar Number (if applicable) Please present the completed claim form to: Fern, Revised 04/09/2021 City Clerk's Office City of Edmonds 121 b'h Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. Page 2 of 2 m cU E M 0 L 0 E U Packet Pg. 11 7.2 City Council Agenda Item Meeting Date: 10/22/2024 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between October 3, 2024 and October 16, 2024. Attachments: Public Comment October 22, 2024 Packet Pg. 12 7.2.a Edmonds City Council Public Comments — October 22, 2024 Submitted on: 10/4/2024 6:16:12 PM Name: BruceGuthrie City of Residence: Edmonds Agenda Topic: Climate Commitment Act 1-2117 Should be Endorsed by City Council Comments: "I am voting yes on 1-2117 to cut costs for Washingtonians like me and my neighbors. I encourage the council to support this initiative as well." "I urge the Council to vote yes on 1-2117 because the Climate Commitment Act has not done what was promised. I will be voting yes to pay less. "Please support 1-2117 to help reduce costs on gasoline, energy, and groceries. I will vote yes on the w 41 initiative this November and would appreciate the support of my city council as well." Bruce Guthrie r_ Edmonds, WA E 0 Submitted on: 10/5/2024 11:54:55 AM v Name: NancyJohnson 3 a City of Residence: Edmonds r w L Agenda Topic: City of Edmonds - please adopt a resolution recommending a NO vote on 1 - 2117 Comments: Hello City Council Members, I'm a retired nurse, mom and grandma. I strongly encourage the City of Edmonds to adopt a resolution recommending a NO vote on 1 - 2117, the initiative that would repeal the Climate Commitment Act. The CCA is already having a positive effect on Edmonds. Residents can take advantage of subsidies to replace dirty, unhealthy fossil fuel heating and cooking with clean, efficient electric appliances. Young people 18 and under can ride public transit for free to get to school and work. Long-awaited ferry improvements and replacements will result in less ferry line congestion and fewer greenhouse gas emissions. Highway 99 improvements will keep residents safer and improve access for pedestrians. I believe there are salmon habitat restoration projects in the works. I believe recommending a NO vote on 2117 is a responsible action for a city working to balance a challenging budget and to provide the best outcomes for residents. Thank you, Nancy Johnson Submitted on: 10/5/2024 2:59:05 PM Name: ValerieStewart City of Residence: Port Townsend Agenda Topic: Public Hearing for Proposed Green Building Incentives Comments: Dear Mayor Rosen, Council President Olson, and Council Members, My name is Valerie Stewart and I am a former resident of Edmonds of over 30 years. I have given many years of service on Planning Board, Mayors' Climate Protection, Committee, Edmonds Backyard Wildlife Habitat and many more. I am pleased to see these proposed Green Building Incentives come forward and I applaud the work of Lief Bjorback, Tristan Sewell, and Shane Hope. Leif was instrumental along with Strom Peterson in getting the Green Resource Center started back in 2016. 1 led efforts on Planning Board to incorporate green building incentives into the code and permitting process back then but it has taken Packet Pg. 13 7.2.a Edmonds City Council Public Comments — October 22, 2024 until now for all of this to get traction. Thank you all for getting us to where we are today. A long- time green builder designed a 5 star built green home for us 10 years ago. It was never built in Edmonds due to costs and other code complications at the time. I remember the complexity of the forms for 5 star back then. In conferring with her about the certification process today, she exclaimed that it has expanded to include social equity. The bar is so high now to get past 3 star, that she has abandoned that certification as many other green builders have. The Energy Codes have caught up with many Built Green requirements. At 5 stars there is also now a provision for calculating the carbon. So with the extra expense and time required, builders have moved on to other more user-friendly certifications such as Energy Star. What Energy Star is missing is LID and recycling, but LID is now mandated where feasible and the Ridwell program has made recycling much easier. I was disappointed to see that the anticipated single family review time in the Edmonds proposal was 6 weeks. Perhaps with an integrated meeting like a charrette, it could be 4-5 weeks. I do appreciate the goal of 50% reduction in E processing time. I know staff is incredibly busy and perhaps understaffed with no relief ahead. I c hope you'll reconsider offering a 5' bonus plus 5' more with a pitch here in Edmonds especially in view v corridors. Perhaps the bonus could only be 5' including pitch. I like the idea of predesigned templates for ADU's. There could be enough variety so that an appropriate design could be chosen to best fit a a neighborhood and site. Regarding setbacks, my biggest concern is that often trees will be in that r w setback range. I recommend that the tree code provisions for significant trees and native habitat supersede the setback requirements in order to allow designated trees and habitat to remain. Thank you Council, Planning Board, staff for working diligently on these incentives alongside the c Comprehensive Plan and for considering my comments. `14 N N Submitted on: 10/5/2024 3:55:41 PM m Name: TamaraNelson City of Residence: Edmonds Agenda Topic: 2117 Comments: I am shocked that Edmonds City Council is so far out of their lane as to waste City Council meeting time, right before the election, on something that does not concern the city. If you need a reminder, RCW 42.17A.555 - The Rule (being recodified in new Title 29B) -No elective official nor any employee of his or her office nor any person appointed to or employed by any public office or agency may use or authorize the use of any of the facilities of a public office or agency, directly or indirectly, for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition. Facilities of a public office or agency include, but are not limited to, use of stationery, postage, machines, and equipment, use of employees of the office or agency during working hours, vehicles, office space, publications of the office or agency, and clientele lists of persons served by the office or agency. Please support 1-2117 to help reduce costs on gasoline, energy, and groceries. I will vote yes on the initiative this November and would appreciate the support of my city council as well. Our citizens are hurting and need relief, not higher costs. I will vote yes to pay less on this and the other initiatives that so many citizen signed petitions for. Submitted on: 10/5/2024 3:57:12 PM Packet Pg. 14 7.2.a Edmonds City Council Public Comments — October 22, 2024 Name: TamaraNelson City of Residence: Edmonds Agenda Topic: 2117 Comments: I am shocked that Edmonds City Council is so far out of their lane as to waste City Council meeting time, right before the election, on something that does not concern the city. If you need a reminder, RCW 42.17A.555- The Rule (being recodified in new Title 2913) -No elective official nor any employee of his or her office nor any person appointed to or employed by any public office or agency may use or authorize the use of any of the facilities of a public office or agency, directly or indirectly, for the purpose of assisting a campaign for election of any person to any office or for the promotion of or W opposition to any ballot proposition. Facilities of a public office or agency include, but are not limited to, Q use of stationery, postage, machines, and equipment, use of employees of the office or agency during E E working hours, vehicles, office space, publications of the office or agency, and clientele lists of persons U served by the office or agency. Please support 1-2117 to help reduce costs on gasoline, energy, and .2 groceries. I will vote yes on the initiative this November and would appreciate the support of my city IL council as well. Our citizens are hurting and need relief, not higher costs. I will vote yes to pay less on this and the other initiatives that so many citizen signed petitions for. L Submitted on: 10/7/2024 8:16:26 AM Name: ScottVictor City of Residence: Edmonds Agenda Topic: Initiative 2117 Comments: NOTE: The Climate Commitment Act as written does nothing to reduce our carbon footprint. It offers no solutions and is simply a money grab. Facts: * Global warming is real but not an existential threat. * The tax is regressive, it harms the elderly and mid to low income households the most. * The CCA established a cap and a fine. These are passed on to the consumer. * There is NO tracking of whether or not the projects are successful. This fact alone should be reason enough to vote YES on 2117. * The state gets millions but the Act does not provide up to date data it is simply a tax where the proceeds do nothing to reduce climate and there is no mechanism to measure carbon in our atmosphere. There are zero requirements that the project have any goals for achievement. * The CCA is all pork barrel and payback. * 1. The CCA must put $1.513 to bicycles lanes. This will have no impact on carbon emissions. * 2. Tens of millions are being spent on environmental justice causes. Nothing to do with Carbon. It is POLITICAL. * 3. The price of gas has ballooned anywhere from .30 to .50 cents per gallon of gas. * 4. There is no requirement that the projects have any goals. Cliff Mass from the UW is the most knowledgeable person to write on the subject and has the most unbiased yet informed conclusion. He recommends voting for initiative 2117. Cliff Mass: "Global warming must be dealt with scientifically and rationally. The state Climate Commitment Act does nothing to reduce carbon". "It established a cap and a fine for allowances. The state gets millions but the Act doesn't provide any up- to-date data." "The most recent data that the Act is based on is over 5 years old." Once again, there is no tracking of whether or not the projects are successful. Following Jay Inslee's "science" is like reading MAD Magazine and passing it off as a text book. The Governor and State lied about the increase to gas Packet Pg. 15 7.2.a Edmonds City Council Public Comments — October 22, 2024 prices saying it might add 3 or 4 cents if at all. Prices did not go up in other states. Oil companies do not set prices in individual states to punish or reward. The fact that the City Council would consider publicly opposing or supporting Initiative #2117 is concerning. It is virtue signaling and simply out of the council's wheelhouse on many levels. Other small cities, like Issaquah, are considering the same. Hmmm? Is it coincidence? Did this happen generically? I don't think so. Something is fishy. Submitted on: 10/7/2024 9:40:37 AM Name: JeremyBartram City of Residence: Edmonds Agenda Topic: 1-2117 Comments: Please support 1-2117 to help reduce costs on gasoline, energy, and groceries. My wife and I will vote yes on the initiative this November and would appreciate the support of my city council as well. As a family of five, we've see a noticeable increase on our cost of living because of the CCA. We believe in protecting our environment, but we need sensible measures that don't harm working class people like US. Submitted on: 10/7/2024 2:25:15 PM Name: LoriCross City of Residence: Edmonds Agenda Topic: Vote NO on Initiative 2117 Comments: Climate change is real, and humans are contributing to it by burning fossil fuels. We must motivate businesses, as well as citizens, to transition to clean energy. Our Washington State legislature has been a leader in passing the carbon tax bill, a benefit of which is to provide new money to meet the needs of our state. Since Washington does not have an income tax, creativity is needed to meet our fiscal needs. Do not support Initiative 2117. Submitted on: 10/7/2024 2:38:18 PM Name: ShirleyOczkewicz City of Residence: Edmonds Agenda Topic: Initiative 2117 Comments: Supporting the CCA means supporting a state program that the Dept. of Ecology admits has no measurable results. And why are there no results? Because the state didn't develop a way to assess its results! The CCA is based on political wishful thinking under the guise of environmental progress. Since Washingtonians deserve programs that are assessed to truly work, passing Initiative 2117 may lead to such programs. Submitted on: 10/7/2024 4:52:43 PM Packet Pg. 16 7.2.a Edmonds City Council Public Comments — October 22, 2024 Name: ElliotHazzard City of Residence: Edmonds Agenda Topic: Opposition to 1-2117 Comments: My name is Elliot Hazzard, and I am a resident of Edmonds. I am opposed to Initiative 2117, which would repeal key portions of Washington's Climate Commitment Act. 1-2117 is a misleading measure that attempts to convince everyday Washingtonians that oil companies will pass savings along to them in the form of cheaper gas prices if they are allowed to pump carbon into the atmosphere without being taxed. Even if this were true (it isn't), it would still be a terrible idea. The Climate Commitment Act has generated billions in revenue for a cash -strapped state government badly behind on critical infrastructure projects, and it reduces the need to raise Washington's gas tax, already the fourth -highest in the nation and extremely regressive, to help cover budget shortfalls. The wealthy and corporations should pay their fair share to help keep transit in the Evergreen State running smoothly. Working people deserve a break. That's why I am opposed to 1-2117. Submitted on: 10/8/2024 11:45:02 AM Name: BillPhipps City of Residence: Edmonds Agenda Topic: No on 2117 Comments: Dear Edmonds City Council, I am writing to support the resolution on your agenda tonight concerning 12117 which is on the ballot this November. I thank Susan Paine for bringing this resolutio forward and Vivian Olson for putting it on your agenda. I know this is unusual for the Council to be taking stands on state wide initiatives. But the importance of this issue can not be overstated. We should all be voting NO on 2117. 1 support the Council passing this resolution and making it clear that the work of the States' carbon tax and trade system should continue. Thank you for joining other nearby cities in calling for a no vote on 2117. In hopes for a better future, Bill Phipps Submitted on: 10/8/2024 12:54:20 PM Name: PaulClampitt City of Residence: EDMONDS Agenda Topic: Initiative 2117 Comments: I'm in favor of the initiative 2117 Submitted on: 10/8/2024 1:03:11 PM Name: KentShafer City of Residence: Edmonds Agenda Topic: Initiative 2117 Packet Pg. 17 7.2.a Edmonds City Council Public Comments — October 22, 2024 Comments: I support a yes vote on Initiative 2117. The carbon committment act is far to vague and has resulted in Washington State having some of the highest gas prices in the country. There are no metrics that measure how it is doing and it is far too vague on where the money collected into be spent. On essence it is a slush find for climate activists. The city of Edmonds should not be advocating for one side or the other on this initiative. Submitted on: 10/8/2024 1:03:52 PM Name: KentShafer City of Residence: Edmonds r Agenda Topic: Initiative 2117 E Comments: I support a yes vote on Initiative 2117. The carbon committment act is far to vague and has E 0 resulted in Washington State having some of the highest gas prices in the country. There are no metrics v that measure how it is doing and it is far too vague on where the money collected into be spent. On essence it is a slush find for climate activists. The city of Edmonds should not be advocating for one side a or the other on this initiative. m r Submitted on: 10/8/2024 2:30:56 PM w •L Name: David.lones City of Residence: Edmonds Agenda Topic: Please adopt a resolution recommending a NO vote on 1-2117 Comments: Thanks so very much for providing space for public comment on recommending a NO vote on 12117. 1 encourage you to recommend NO to voters in our community. Because of the changing climate, we are all scrambling to find the funding to make the necessary modifications and mitigations to slow the impacts of climate change on our homes, businesses, and communities. In our state, the Climate Commitment Act is the one new funding stream available to municipalities for this essential investment. Grants continue to become available through our state's Department of Commerce for a wide range of programs targeting this need. For example, a city like ours can apply for a grant to retrofit public facilities so that they meet the Energy Efficiency Standards established several years ago. The support is there. Redmond, alone, has already received $2.2 million. Written into the grant descriptions is the expectation that the funds, when awarded, will help pay for the role of a grant administration within the city offices. Climate Commitment Act grants available to our city cover: --Improved stormwater runoff systems --Improved shorelines and waterways for salmon --Funding transit upgrades --Installing e-vehicle chargers Wise leadership entails looking far enough into the future to recognize and address threats before they have catastrophic impact --taking the long view of the needs of those you are elected to represent. Securing resources is an act of good governance. Protecting the Climate Commitment Act preserves a critical financial resource for Edmonds and other municipalities in our region. Redmond, alone, has already received over $2.2 million in grants funded by the Climate Commitment Act. Adopting a resolution recommending a NO vote on 1-2117 means the City of Edmonds is joining over 500 other civic and commercial entities standing against one person's deep -pocketed, short-sighted attempt to gut the money out of our state's efforts to address climate change. Other civic Packet Pg. 18 7.2.a Edmonds City Council Public Comments — October 22, 2024 leaders have already taken this step: Shoreline, Kenmore, Lake Forest Park, Redmond, Burien, Bainbridge Island, the Port of Seattle, and the King County Council have led the way. The Seattle Chamber of Commerce has come out against this initiative. Adopting a resolution recommending a NO vote on 1-2117 helps our city secure access to grants specifically designed to address the challenges we face as climate change impacts our region. Please, use your position as representatives and leaders in our community to take a wise and forward looking stand against an ill-conceived initiative. 1-2117 won't stop climate change, it will only stop the resources available to our city to address it. Thank you. Submitted on: 10/8/2024 2:50:17 PM Name: CynthiaJones City of Residence: Edmonds Agenda Topic: Initiative 2117 Comments: I strongly encourage the City to adopt a resolution recommending a NO vote on 2117. The Climate Commitment Act is already having a positive effect on Edmonds. I'm a cyclist, and I enjoy the inter -urban trail - until I get to State Route 104, where there is no safe way to cross six lanes of traffic. The Climate Commitment Act (CCA) includes funding for a bridge, increasing safety for pedestrians and cyclists. Walking and bicycling access along highway 99 is also in process, keeping pedestrians and cyclists safer - and making it less stressful for car drivers, too! People 18 and under can ride public transit for free. Electric vehicle charging stations are being funded throughout the county. As 40% of the greenhouse gases in this state come from transportation, primarily cars, everything we can do to increase the safety and accessibility of alternative forms of transportation addresses climate change. Proponents of 2117 argue that it will lower gas prices. If the purpose of this initiative was lower gas prices, the initiative would be about cutting the gas tax. It does nothing to guarantee lower gas prices; but it does protect profits for big polluters. What would 2117 do for the rest of us? It would cut 1/3 of state funding for roads, transit systems, bridges and the new ferries we desperately need. It would mean more toxic pollution in our air and water, and eliminate efforts for salmon recovery and wildfire prevention. And who would be left to pay for all that? Our local community. We know that Edmonds already has a challenging budget situation. Why would we eliminate any state funding that can help address our community's needs? The city councils of Vancouver, Kenmore, Burien, Shoreline, and Lake Forest Park have all approved resolutions opposing Initiative 2117. They cited two major reasons: repealing the CCA would make the work of implementing their local climate action plans harder, and stopping the flow of revenue from carbon auctions would mean direct cuts to transportation projects and less revenue going forward. More than 500 organizations have signed on to the No on 2117 coalition, representing thousands of Edmonds residents. These include businesses and environmental non -profits, tribes, and groups representing labor, health care, transportation, and faith -based groups. I urge the council to respect the beliefs of the many residents who have signed on to the coalition to oppose 2117, and to join their fellow city councils in recommending a NO vote on this initiative. This is a responsible action for a city working to balance a challenging budget and to provide the best outcomes for residents. Thank you. w r Q E E 0 U t2 3 a m r w e Packet Pg. 19 7.2.a Edmonds City Council Public Comments — October 22, 2024 Submitted on: 10/8/2024 4:19:56 PM Name: PamTauer City of Residence: Edmonds Agenda Topic: Green Building Incentives Code Amendments Comments: On behalf of the Mayors' Climate Protection Committee (CPC), I submit the following public comment: The mission of the Edmonds Mayors' Climate Protection Committee (CPC) is to advise the mayor on actions to reduce Edmonds' impact on climate change and increase Edmonds' resilience to climate hazards. As part of that mission, the CPC wishes to state that we are supportive of the proposed w 41 building code amendments to incentivize green building practices in Edmonds. This proposal is one of the actions cited in the city's Climate Action Plan, BE-2.2 Create and implement a green building E incentive program. The proposed changes to city code are not a mandate: they do not require v developers or residents to adopt green building practices, but they do create meaningful incentives to 0 do so. Energy used for heating and cooling in residential buildings are a major source of greenhouse gas emissions in Edmonds and encouraging the adoption of more energy efficient standards will help to a- lower our future contributions to human caused climate change. Green building standards tend to incur c w more upfront cost, so it makes sense to incentivize property owners and developers to incur those costs to obtain the long-term benefits that they offer, including lower total cost of ownership over the lifetime of these buildings resulting from reduced energy consumption. The decision to link Edmonds code to c established standards like LEED Gold and Built Green 4-Star, is a wise move that ensures these incentives will stay current with the state of the art in green building practices as technology evolves without burdening our city staff with having to stay current on all those advances. In summary, the CPC believes that the proposed incentives represent a meaningful step to limit Edmonds' impact on the climate while balancing the burden on the city and its residents and we urge the council to vote to approve this proposal. Submitted on: 10/8/2024 5:40:13 PM Name: SuzanneCunliffe City of Residence: Edmonfs Agenda Topic: Issues 2117 Comments: Voting no on 2117 May seem expensive at this point in time, but voting yes on 2117 will create additional expense to be paid by us or our surviving children and grandchildren. That is not the legacy that I want to leave my family. Vote no on 2117. Submitted on: 10/8/2024 5:56:26 PM Name: BillAlexander City of Residence: Edmonds Agenda Topic: Please support the no on 1-2117 campaign Packet Pg. 20 7.2.a Edmonds City Council Public Comments — October 22, 2024 Comments: I would really hope that the council could jointly put out statement that the initiative 2117 would endanger our environmental efforts, and make likely more wildfires. I want clean water and clean air as well. Please join with the no on 1-2117 campaign. Submitted on: 10/11/2024 4:27:27 PM Name: whitneycurry City of Residence: EDMONDS Agenda Topic: Gymnastic is critical for kids in Edmonds Comments: My daughters both participated in Edmonds gymnastics. The program was well run, affordable and a critical part of their physical development. There are no similar programs in the area and it would be a true loss to the community to see this important program defunded. Submitted on: 10/11/2024 4:33:41 PM Name: SarahEllis City of Residence: Edmonds Agenda Topic: Gymnastics at Francis Anderson Comments: The gymnastics program has been a big part of my son's life for the past two years. It's a fantastic indoor activity that kids of all ages can participate in. Edmonds doesn't have many indoor options for little kids 3-5 to play sports. I hope you will consider keeping the program for kids to enjoy in the years to come. Submitted on: 10/11/2024 4:54:42 PM Name: Tara Larkins City of Residence: Edmonds Agenda Topic: Gymnastics Comments: My daughter has been in gymnastics at the Frances Anderson center for 3 years. She recently switched to a different place for gymnastics but expressed she would rather come back to Frances Anderson. She prefers the atmosphere, the coaches, the space, and the equipment. She feels accepted at the rate she wants to go at. She adores the coach she had the past years and learned so much as an athlete and gymnast. This program allows her to get exercise, meet other kids, and go at her pace. We also enjoy the summer activities and camps. They bring her so much joy, growth, and confidence. Please don't cancel this program. Not only is it close in location but my child absolutely loves it. It would be a shame to lose gymnastics. Submitted on: 10/11/2024 4:59:39 PM Name: JacquelineDeelstra City of Residence: Edmonds Packet Pg. 21 7.2.a Edmonds City Council Public Comments — October 22, 2024 Agenda Topic: FAC Gymnastics Comments: Recently it seems the Edmonds City Council has looked at cutting children's programs as a way to balance the budget. These decisions seem to make it clear that the city council is out of touch with its population which includes many families with young children who have a strong desire to access quality programs in our hometown. FAC gymnastics makes a fun and valuable program accessible both due to proximity and cost. Otherwise families have to seek out much more expensive private gyms in other cities. The gymnastics program has provided after school enrichment and summer camp for my child. These types of opportunities are always in short supply. I ask you, who is Edmonds for? Is it only for retirees? Continuing to cut FAC programs gives parents and families the continued message that our city council does not value us or work for us. Submitted on: 10/11/2024 4:59:51 PM Name: JamieQuinlan City of Residence: Edmonds Agenda Topic: Gymnastics Comments: We have loved the Edmonds gymnastics program. The low pressure, positive learning environment influential for our daughter growing and gain confidence as a young woman. We have been very grateful to have the program so close to our house and it would be so sad to let go of such a positive experience for our youth in this area. Please reconsider and keep the gymnastics program. Submitted on: 10/11/2024 5:17:25 PM Name: CatherineNutting City of Residence: Edmonds Agenda Topic: Save Edmonds gymnastics Comments: My daughter has special needs and has found a safe and joyful place in Edmonds gymnastics. "Gymnastics cheers me up" she says every week. Her coach is kind, skilled, and encouraging. And most importantly, the classes are accessible to our budget. Without Edmonds gymnastics, she would not be able to have this small but important place for joyful movement. Submitted on: 10/11/2024 5:18:03 PM Name: TanyaHiggins City of Residence: Seattle Agenda Topic: Gymnastics Comments: My daughter took gymnastics at the Frances Anderson center for five years and thrived in the program. It was welcoming, encouraging, and understanding of her gifts and shortcomings. It would be a true shame to lose such a wonderful program and I encourage the council to keep it in the budget. Thank you Packet Pg. 22 7.2.a Edmonds City Council Public Comments — October 22, 2024 Submitted on: 10/11/2024 5:54:01 PM Name: MichaelJones City of Residence: Edmonds Agenda Topic: Balancing the budget on the backs of children Comments: My family and I moved to Edmonds in 2019 and stayed, through the pandemic and all, largely because of the many great activities for our two young children. It is disheartening to see the city cutting some of our favorite programs--jr. Rangers, gymnastics --in order to reduce the budget. Is this really where Edmonds needs to save money? Are we such a poor community that we can't afford even these modest programs for our kids? Where is Edmonds' priority? Submitted on: 10/11/2024 6:43:41 PM Name: SondraNielsen City of Residence: Edmonds Agenda Topic: FAC Gymnastics Comments: Do NOT cut gymnastics from Francis Anderson Center. This is a huge piece of the community programming and needs to be prioritized. Reduce budget somewhere else!!! Submitted on: 10/11/2024 6:58:20 PM Name: RikaKurose City of Residence: Shoreline Agenda Topic: Gymnastics Comments: My daughter enjoys Edmonds gymnastics classes. She started going there when she was 3 years old. She had some years of break from gymnastics lessons from Edmonds after the Covid closure. She went to another gymnastics class in Mukilteo for a few years. She is 10 years old now and going back to Edmonds gymnastics class again. We live in Richmond Beach and the location is perfect for us. Ir addition, the cost is affordable for our family. We run a small family business and taking our daughter to a private gymnastics lessons was not affordable (travel time and also the cost). I hope you will continue offering gymnastics classes in 2025 and many years beyond. I also like Edmonds gymnastics lessons because it is not demanding like other privately owned gymnastics classes that require kids to come to the gym for 3-4 days a week and 3-4 hours of practice each time. We just want our daughter to enjoy gymnastics as a hobby and regular exercises and also get proper lessons that are advanced enough for her. It is very hard to find any sport clubs that meet our needs. Submitted on: 10/11/2024 7:13:44 PM Name: CallieRobison City of Residence: Edmonds Packet Pg. 23 7.2.a Edmonds City Council Public Comments — October 22, 2024 Agenda Topic: Gymnastic program Comments: Please don't cut this program, it has been very valuable to our children. Thank you. Submitted on: 10/11/2024 8:17:36 PM Name: Laura Bowers City of Residence: Edmonds Agenda Topic: Gymnastics program Comments: Our daughter was behind in her gross motor skills, but after we put her in gymnastics she has significantly progressed. It's incredible what gymnastics has done for her coordination and confidence. We are so grateful for the program, specifically that it's local and accessible to residents. It's so convenient and has a great sense of community. If we lose this program it would be a great loss to our community, but specifically we no longer have the asset for our kids who need opportunities like this to grow beyond what is offered at school. Thank you for considering. Submitted on: 10/11/2024 8:50:57 PM Name: EliseHill City of Residence: Edmonds Agenda Topic: Save gymnastics Comments: Hello there, My family has enjoyed the gymnastics program through Edmonds Reczone for the past few years and it's really enriched our lives. Please save the program Submitted on: 10/12/2024 6:55:28 AM Name: StaceyChlarson City of Residence: shoreline Agenda Topic: gymnastics class Comments: gymnastics is more than just a recreational class. It benefits kids with ADHD, sensory processing, those developmentally delayed, and so so much more. Gymnastics helps build muscle. It gives a physical out ket in an appropriate way especially during the rainy season when it's hard to spend time outside. This is extremely important for families that have kids with adhd amd sensory processing that need to move. It helps kids learn to transition from task to task, another very important skill in development. Submitted on: 10/12/2024 7:17:11 AM Name: NisreenAzar City of Residence: Edmonds Agenda Topic: Parks & Rec Gymnastics Packet Pg. 24 7.2.a Edmonds City Council Public Comments — October 22, 2024 Comments: Please continue the Gymnastics program through Parks & Recreation . It is a valuable community program for our families and children. My daughter loves taking gymnastics in her local community and I feel proud to tell her that I took gymnastics in the very same room when I was her age. Please continue this valuable program for our community. Submitted on: 10/12/2024 8:24:33 AM Name: SaraWitte City of Residence: Edmonds Agenda Topic: FAC Gymnastics Comments: City Council, I am writing to requests that the gymnastics program at FAC is not cut as a result of budget restrictions. This program directly benefits families in the community and part of what makes living in Edmonds so special with access to this wonderful program just minutes from our home. We have two young girls who are often enrolled in class and we have plans to enroll them in the future. The staff is amazing with the kids and we continue to choose taking classes here over a larger program outside our city. Please prioritize keeping this beneficial program in our community. Sincerely, Sara and Philipp Witte Submitted on: 10/12/2024 8:24:47 AM Name: SaraWitte City of Residence: Edmonds Agenda Topic: FAC Gymnastics Comments: City Council, I am writing to requests that the gymnastics program at FAC is not cut as a result of budget restrictions. This program directly benefits families in the community and part of what makes living in Edmonds so special with access to this wonderful program just minutes from our home. We have two young girls who are often enrolled in class and we have plans to enroll them in the future. The staff is amazing with the kids and we continue to choose taking classes here over a larger program outside our city. Please prioritize keeping this beneficial program in our community. Sincerely, Sara and Philipp Witte Submitted on: 10/12/2024 8:37:29 AM Name: KathleenPozarycki City of Residence: Edmonds Agenda Topic: Cutting Gymnastics at FAC Comments: Hi! We have really relied on the youth programs at the Francis Anderson Center. Our daughter did the gymnastics program this summer and it really helped us as two working parents. The summer camps and programs and gymnastics are a really fantastic community service for families kids Packet Pg. 25 7.2.a Edmonds City Council Public Comments — October 22, 2024 and provided a safe place for kids to learn and grow. Please don't cut the youth programs. There's already a lot more adult classes than youth. The gymnastics had a 10 kid wait list when we signed up! Thank you for considering. Submitted on: 10/12/2024 10:35:26 AM Name: HarryWhitaker City of Residence: Shoreline Agenda Topic: Gymnastics Comments: Your gymnastics program has been such a source of joy for my daughter these past years. She and her friends grew up at an Edmonds preschool and your gymnastics program has helped them stay close. We are very sad to hear the program may be cut and very much hope you will reconsider. Submitted on: 10/12/2024 11:58:10 AM Name: Chelsea Rudd City of Residence: Edmonds Agenda Topic: Gymnastics program Comments: Dear City Council, I'm a mother of two young boys (ages 4 years and the other 7 months) and we bought a house near downtown Edmonds a few years ago. It's our forever home and we are very invested in this community and all it has to offer. Which is why my husband and I were so disappointed to hear that the gymnastics program may be cut due to budget concerns. This is a very popular program that brings delight to so many of the city's children. My 4 year old son Julian has been a part of the program for numerous sessions and loves it. When we pass by Francis Anderson center he always asks if he's going inside to do gymnastics because it's something he looks forward to. As this area continues to have new, young families moving in, the gymnastics program is an amenity that I know many would like to keep and have available. The other gymnastics options in the area are far away, forever booked up, and more competitive rather than fun and recreational. Please, please find a way to keep this program for the kids who love it. Submitted on: 10/12/2024 12:31:49 PM Name: JustinMadden City of Residence: Edmonds Agenda Topic: Gymnastics Program Comments: The gymnastics program was crucial for our sons development and allowed him to gain coordination as well as socialize with other children his age. This would be a shame for the city to divest in a program that is vital for children's growth and development. Submitted on: 10/12/2024 12:34:47 PM e Packet Pg. 26 7.2.a Edmonds City Council Public Comments — October 22, 2024 Name: DeniseSo City of Residence: Edmonds Agenda Topic: FA Gymnastics Comments: Please continue funding the Gymnastics program in Edmonds. It has been a quality affordable activity in our family for over a year. Thank you. Submitted on: 10/12/2024 2:44:16 PM Name: SaraDavis City of Residence: Edmonds Agenda Topic: Save Gymnastics at the FAC Comments: Our family adores Gymnastics at the FAC and would be sad to see it cut. Since moving to Edmonds last year, Gymnastics has been one of our main ways of connecting with other Edmond's families with young kids. The teachers, especially Coach Jean, create a welcoming atmosphere and challenge the kids to progress in their skills. Some of our friends in the Toddler class are using the Gymnastics class to supplement their daughters OT and have seen leaps in progress as their daughter gains confidence, strength, and coordination. Gymnastics brings us to downtown Edmonds each Monday and Wednesday and we normally tag on a trip to the Library, a coffee shop, other shops, and playgrounds. We would miss the community we've built through Gymnastics and the excuse to go downtown so often. And my three kids would be terribly sad that they no longer get to go to their favorite activity of the week - Gymnastics! Please save Gymnastics at the FAC! It's truly the best. Submitted on: 10/12/2024 2:44:30 PM Name: Sara Davis City of Residence: Edmonds Agenda Topic: Save Gymnastics at the FAC Comments: Our family adores Gymnastics at the FAC and would be sad to see it cut. Since moving to Edmonds last year, Gymnastics has been one of our main ways of connecting with other Edmond's families with young kids. The teachers, especially Coach Jean, create a welcoming atmosphere and challenge the kids to progress in their skills. Some of our friends in the Toddler class are using the Gymnastics class to supplement their daughters OT and have seen leaps in progress as their daughter gains confidence, strength, and coordination. Gymnastics brings us to downtown Edmonds each Monday and Wednesday and we normally tag on a trip to the Library, a coffee shop, other shops, and playgrounds. We would miss the community we've built through Gymnastics and the excuse to go downtown so often. And my three kids would be terribly sad that they no longer get to go to their favorite activity of the week - Gymnastics! Please save Gymnastics at the FAC! It's truly the best. Submitted on: 10/12/2024 3:00:49 PM Name: ColleenRichen e Packet Pg. 27 7.2.a Edmonds City Council Public Comments — October 22, 2024 City of Residence: Edmonds Agenda Topic: Gymnastics Comments: Hello, I just wanted to say how much we value Frances Anderson programs in our neighborhood. My daughter Reese had participated in gymnastics with coach Jean for over two years and has developed and built her sense of self esteem and love of the sport through gymnastics and has been amazing to watch. My son and daughter also participated in the Circus Gymnastics class together through the spring and summer and was such a valuable and fun thing for them to do together. We love our Frances Anderson programs and hope to see the gymnastics program continued! Submitted on: 10/12/2024 4:28:34 PM Name: CathleenDraper City of Residence: Edmonds Agenda Topic: Gymnastics Comments: My grandson, who has autism, always wanted to do gymnastics. He participated in the summer circus and gymnastics camp at the Anderson Center this summer and had a wonderful, confidence building experience. His mother, and my other children, participated in the gymnastics program at the Anderson Center many years ago. I appreciate the opportunities offered to the children of our community and. hope they can continue! Submitted on: 10/12/2024 6:12:07 PM Name: BriannaYearwood City of Residence: Edmonds Agenda Topic: Gymnastics Comments: Please do not cut the gymnastics classes offered at the Francis Anderson Center! Both our daughters have taken and are looking forward to continuing taking these classes and they are vital to their enrichment, especially during the long cold/rainy months we get in the Pacific Northwest. Please, please, please reconsider and provide funding to this fantastic program. I, personally, would be willing to pay more for classes rather than have them cut. Thank you for your consideration, -Brianna Submitted on: 10/12/2024 8:53:51 PM Name: ChristineThalls City of Residence: Edmonds Agenda Topic: Gymnastics Program Comments: I would like to advocate for the City's gymnastics program. My daughter and I have been involved with it for over a year and it's been a wonderful experience. The toddler classes have been great for learning new physical and social skills and have been a way for parents of young children to Packet Pg. 28 7.2.a Edmonds City Council Public Comments — October 22, 2024 connect as well. I heard that this program may be under consideration of being cut and I wanted to voice my support for such a great program. Thank you. Submitted on: 10/12/2024 8:56:01 PM Name: AlejandraMurillo City of Residence: Shoreline Agenda Topic: Gymnastics class Comments: The gymnastics program is a huge part of my toddler development, it allowed her to be confident and learn different skills for her age. I wish this program continues because it has been an essential and exciting part of our routine. Submitted on: 10/13/2024 7:15:38 AM Name: NovaMcBee City of Residence: Edmonds Agenda Topic: Francis Anderson center gymnastics class Comments: I took gymnastics at FAC as a child and now my daughter goes there. I'm hoping my youngest will go there too. We've always loved this program — it's local, in our community and it creates more community and a sense of belonging. We've invited friends into the gymnastics program, and met new friends there. It's also affordable for average income families. We hope the gymnastics program stays for years to come! Submitted on: 10/13/2024 11:11:37 AM Name: JenniferJutte City of Residence: Edmonds Agenda Topic: Edmonds Parks and Rec Gymnastics Program Comments: Dear Esteemed Councilmembers, I encourage you to keep the Edmonds Parks and Recreation gymnastics program and to NOT cut the funding from this important area of programming. The gymnastics program is extremely important to our community. Our children have benefitted immensely from a program that is FUN, not competitive, and located in close proximity to our homes in the greater Edmonds area. The instructors are encouraging and supportive, and foster engagement not only in individual movement and exercise but also - and perhaps more importantly - early learning in a variety of areas including teamwork and support of one another. Cutting the gymnastic program from our community not only would be detrimental to the health, well-being, and social -emotional development of our youth; but also would be detrimental to our overall community sense of well-being. I urge you to not cut the Edmonds Gymnastics Program offered through Parks and Rec (Francis Anderson Center). Thank you, Jennifer Jutte, PhD Psychologist and parent of young children Submitted on: 10/13/2024 7:14:43 PM e Packet Pg. 29 7.2.a Edmonds City Council Public Comments — October 22, 2024 Name: SannaMiller City of Residence: Edmonds Agenda Topic: Gymnastics program potentially being cut Comments: I am writing to oppose the cutting the gymnastics program at Frances Anderson Center. I took my toddlers there last Summer and they loved it. I have wanted to go back ever since, but can never get into classes due to them always being full and not being able to get a spot. It seems this program needs to expand, not be cut more. Gymnastics classes for young kids are so helpful for their development and like swim classes, it's hard to get into good classes that are also affordable and the demand is high. Before cutting the program entirely, please consider raising the cost of the classes, as it r seems demand is high enough that people will be willing and able to pay more to support the E continuation of it. E 0 U Submitted on: 10/13/2024 8:29:29 PM V Name: ClaireMachado a City of Residence: Edmonds w L Agenda Topic: Gymnastics program Comments: We are so appreciative of Edmonds Gymnastics because there are such limited options in v N CD our area to expose our children to gymnastics and it is such a great skill for little ones to learn. It is so N N hard to get into other programs so we have been really thankful for Edmonds Gymnastics. We hope the program can stay open for our other son to enjoy too! o O Submitted on: 10/13/2024 9:26:23 PM Name: VanessaStedman City of Residence: Edmonds Agenda Topic: Budget --Gymnastics Program Comments: To the Edmonds City Council, I am writing to express my support of the gymnastics program through the city and ask that it be included in the upcoming budget. I cannot express enough the positive impact this program has on the young people and families in the area. When we moved to Edmonds with young kids, the first place I looked for activities was our local community center. Both my girls were able to participate in this fun and affordable program --they learned to move their bodies with confidence and coordination and set the foundation for life long physical activity. It was wonderful not to have to drive to another city for this. During their classes I was able to access the other things Edmonds has to offer in the Francis Anderson Center, the library, the park and nearby shops. I made friends with other parents, admired student and professional artwork and found out what other activites were happening around town. My connection to the city deepened during by being involved with the gymnastics program. I understand that the city is in a position to make cuts, but I urge you to continue this program for the youth of the area. Sincerely, Vanessa Stedman Packet Pg. 30 7.2.a Edmonds City Council Public Comments — October 22, 2024 Submitted on: 10/13/2024 10:15:30 PM Name: AprilGoodnight City of Residence: Edmonds Agenda Topic: Gymnastics at FAC Comments: Hello, we have been updated that the gymnastics program at the FAC might be cut from the city budget. Please reconsider! I have a 1, 3 and 5 year old. My five year old has participated for a couple of years in this program and we have loved it. I hope my other two children can as well. We have enjoyed the convenience of the location, the format of the program, the casual setting, the coaches and meeting lots of other local families. ItAC ""s been a program that my daughter has looked forward to going to weekly. Thank you! Submitted on: 10/14/2024 6:00:15 AM Name: WhitneyPopa City of Residence: Edmonds Agenda Topic: Gymnastics Program Comments: I heard the gymnastics program was up for a budget cut and I'd like to put in a formal request to keep it. Submitted on: 10/14/2024 7:04:39 AM Name: MelissaSwanson City of Residence: Lake Forest Park Agenda Topic: Edmonds Gymnastics Comments: Please vote to save the Edmonds Parks and Recreation Gymnastics program. My family resides in Lake Forest Park, a nearby city which does not have its own Parks and Recreation department, and all three of my kids have participated in Gymnastics through Edmonds Parks and Rec for years. The Edmonds Gymnastics program is unique because it is the only local gymnastics offered in conjunction with a parks and rec department, making it the most affordable option for families. Shoreline doesn't offer anything similar and neither does Mountlake Terrace. The privately offered gymnastics options in this area are more competitive and more costly. Please save this important local institution) I! Submitted on: 10/14/2024 10:59:32 AM Name: LaurenGeRoy City of Residence: Edmonds Agenda Topic: Gymnastics Program Cuts Packet Pg. 31 7.2.a Edmonds City Council Public Comments — October 22, 2024 Comments: Hello, I have just learned that the gymnastics program through Edmonds Parks and Rec is potentially on the docket for being cut. While I understand budget needs, other gymnastics programs are next to impossible to get into due to demand. This program offers families a way for children to experience gymnastics without the competitive side of things and provides an easier way to allow for participation by more families. Please reconsider this. Thank you, Lauren GeRoy Submitted on: 10/14/2024 11:17:12 AM Name: LisaThompson City of Residence: Edmonds Agenda Topic: Frances Anderson Gymnastics program Comments: I have been an Edmonds resident since 1980. Both of my daughters were enrolled and benefited from the FAC gymnastics program, starting at the age of two, and now my four young grandchildren are as well. This program introduces children to gymnastics in a small, caring environment. It connects them to their community and helps them build social skills. This decision is also one of equity. Not all families can afford the prices associated with private programs and FAC activities give them an option for their children. Let's not become an affluent community that doesn't care about equity and inclusion. As the former Executive Director of the Office of International Programs at Edmonds College, now retired, I understand the challenges of building and executing budgets. Students were always at the forefront of my decisions, and opportunities for the children of this wonderful community need to be yours. Submitted on: 10/14/2024 12:55:30 PM Name: ShawnaRengli City of Residence: Lynnwood Agenda Topic: At Risk Gymnastics Program Comments: We recently heard that the gymnastics program is under consideration of being cut due to the City's current budget challenges for 2025 and beyond. This was incredibly disappointing to hear, as the program has such longevity within this community. My daughter has been taking gymnastics classes since last fall, as well as attended the acrobatics camp this past summer. Her experiences in her classes and time at camp have helped build her confidence both emotionally and physically, as I know it has done for so very many children over the past 30-years. The gymnastics classes offered through Parks and Rec are significantly less expensive that gymnastics classes at private academies and bring accessibility to families like ours who otherwise would not be able to afford to give our child this experience. We would be devastated to lose this beloved activity. Submitted on: 10/14/2024 1:41:16 PM Name: AndreaSavar City of Residence: EDMONDS Packet Pg. 32 7.2.a Edmonds City Council Public Comments — October 22, 2024 Agenda Topic: Gymnastics Comments: For your consideration, the gymnastics program has been such a huge opportunity for our child to thrive the past year and we truly hope it will be kept as part of the community activities offered in Edmonds. As a resident and business owner in Edmonds, we are proud of how our city supports so many activities for children. Gymnastics has been vital for our child's self esteem and overall athletic development while keeping a community feel and affordability that other private programs don't offer. Please consider continuing this gem of a program that benefits children in our community. Submitted on: 10/14/2024 2:05:20 PM Name: MichelleDe Nunzio City of Residence: Edmonds Agenda Topic: Gymnastics program Comments: We understand that the gymnastics program through Edmonds Parks and rec is at risk of being cut. Our family resides in Edmonds and has truly loved being part of this gymnastics program for years for our two young children. It is an amazing program and adds so much value to us living in the neighborhood. We urge you to strongly consider keeping this program in place. The children and families of Edmonds are thankful for your consideration. Submitted on: 10/14/2024 6:10:52 PM Name: MariaSantos City of Residence: 1110 5th Avenue South #303, Edmonds 98020 Agenda Topic: Tumbling/Gymnastics class Comments: Dear Councilmembers: I just started the tumbling class on Fridays with my grandson, Teddy. This class is wonderful for all the little ones, but especially for him. He is behind in gross motor skills and this gives him the opportunity to get stronger in a positive and healthy environment. Some kids just charge as soon as they walk in the door. He looks at all the other kids and takes a long time to warm up. He has already improved. Last session he actually ran across the trampoline and participated I can see positive changes in his movement and in his social skills. These classes are really important for the little ones. Especially here in the PNW where it rains and gets very cold in the fall/winter. These community courses provide a safe place for the little ones to run and play and practice socializing with other toddlers their own age. Please continue to support these classes here in Edmonds. Thank you! Submitted on: 10/14/2024 7:55:19 PM Name: PatriciaSteele-Smith City of Residence: Formerly Edmonds Agenda Topic: Gymnastics Youth Fitness Program Packet Pg. 33 7.2.a Edmonds City Council Public Comments — October 22, 2024 Comments: Gymnastics program To Edmonds City Council To reflect the commitment to your constituents (the public) through the Edmonds Parks and Recreation. Cities around the country should be trying to be part of the solution. Obesity rates are increasing among children and adolescents, with nearly 20 percent of U.S. children and adolescents, ages 2 to 19, having obesity. As you know schools have cut physical education to a minimum which is only adding to the problem. Cutting the gymnastics program which provides a vital role to the areas youth access to recreational fitness, would be a huge mistake. Why would you try and close a program that has had such success and valued by the community. It has maintained budget revenue for over 20+ years. So why now when it's clearly needed, established and serves the community. This is a unique program that offers inclusivity, fun and inviting opportunities. The infrastructure is already in place with minimal yearly upgrades, especially for recreational levels. For any larger needs grants have been obtained for upgrades or equipment fixes in the past and can be obtained for the future. This program provides child development benefits through E movement. The balance, body coordination, agility, strength, flexibility, eye and hand coordination are c just a few of the physical improvements, but the enjoyment and self esteem it builds is priceless. This v base and introduction to these fundamentals can give youth a great foundation to excel in other sports. The private sector and programs do not offer the uniqueness and inclusivity that this program has with a gymnastics and circus classes. It is also about 20-30% less then the private programs, making it more r affordable for struggling families to find recreational opportunities for their kids. In conclusion, the city w should be championing this program. Our bodies were meant to be active and move. To introduce this .. concept at a young age is crucial. The City would not be fulfilling it's commitment to the recreational 04 aspect of the parks and recreation if the gymnastics youth program is discontinued. Sincerely, Patricia Steele -Smith Submitted on: 10/14/2024 11:52:26 PM Name: johnheck City of Residence: edmonds Agenda Topic: gymnastics Comments: Kindly reconsider the decision to remove the gymnastics program. My children have been part of this program at the Frances Anderson Center for years, and no other gyms offer the same quality and experience. Submitted on: 10/15/2024 9:33:10 AM Name: AllegraRuss City of Residence: Edmonds Agenda Topic: Francis Anderson Gymnastics Comments: Please do not cut the budget for the Edmonds recreation gymnastics program at Francis Anderson Center! I went my entire childhood in the 90's and now I take my toddler and she loves it. It would be a huge loss for the edmonds community. Please consider keeping this historical program that brings kids so much joy and a safe place to play and learn new skills. Thank you Packet Pg. 34 7.2.a Edmonds City Council Public Comments — October 22, 2024 Online Form 2024-10-15 02:33 PM(MST) was submitted by Guest on 10/15/2024 5:33:26 PM (GMT- 07:00) US/Arizona FirstName Shane LastName P Email CityOfResidence Edmonds AgendaTopic Gymnastics Comments I ask that you do not remove the gymnastics program. It truly stands out from other gyms, which are often loud, overcrowded, and not accommodating to children with learning or sensory disabilities. For the past few years, I've watched the coaches go above and beyond to ensure all kids, regardless of their abilities, are included and supported. Online Form 2024-10-15 11:45 PM(MST) was submitted by Guest on 10/16/2024 2:45:13 AM (GMT- 07:00) US/Arizona FirstName Jen LastName Wilson Email CityOfResidence Lynnwood AgendaTopic Gymnastics Comments I ask you to reconsider the decision to eliminate the gymnastics program. I think it's important to highlight just how unique and valuable this program is compared to other gyms. Many places can feel overwhelmingly loud and overcrowded, and they often don't cater well to kids who have learning disabilities or sensory issues. What truly sets this program apart is the incredible effort put into inclusivity. For example, when I brought my niece whom attended class on Saturday mornings, I was so impressed to see the supervisor show up every week to translate for a deaf child. It was heartwarming to witness how dedicated they were to making sure they felt completely included and part of the class. That kind of attention and commitment is really rare, and it makes such a huge difference for families. I genuinely believe that maintaining this program could continue to provide a safe, welcoming space for all kids to thrive. Thank you for considering my thoughts. Online Form 2024-10-16 12:04 PM(MST) was submitted by Guest on 10/16/2024 3:04:07 PM (GMT- 07:00) US/Arizona FirstName Whitney Packet Pg. 35 7.2.a Edmonds City Council Public Comments — October 22, 2024 LastName Okhin Email CityOfResidence Edmonds AgendaTopic Gymnastics Comments I wanted to write to request that you do not cut the gymnastics program. My family has greatly benefited from this program and I know of many other families who feel similarly. Additionally, as a public school teacher I wanted to also call out equitability. Most, if not all, of the other gymnastics programs in the area are significantly more expensive. By keeping the gymnastics program, the city of Edmonds is also providing a more equitable way for families from all economic backgrounds to participate in gymnastics and encourage healthy movement opportunities for their children. Thank you for your consideration in this matter. I hope you vote to retain the gymnastics program. Packet Pg. 36 7.3 City Council Agenda Item Meeting Date: 10/22/2024 Council and Mayor Youth Commission Appointment Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History Volunteer boards and commissions serve our community by providing advice and recommendations to the Mayor and City Council regarding programs, activities, and issues unique to their mission and purpose. City of Edmonds Youth Commission was established in June of 2018. There are eleven (11) positions on the Youth Commission, nine (9) regular positions and two (2) alternates. Each Councilmember has one appointee and the Mayor has four (4): two (2) regular and two (2) alternate appointees. Recommendation No action required for announcement of appointments. Narrative Councilmember Chris Eck appoints Brenna Bardsley to Youth Commission Seat 2. Councilmember Michelle Dotsch appoints Stella Monroe to Youth Commission Seat 5. Councilmember Vivian Olson appoints Amelia Miller to Youth Commission Seat 6. Councilmember Susan Paine appoints Lauren Tra to Youth Commission Seat 7. Mayor Mike Rosen appoints Ainsley Reece to Youth Commission Seat10 (Alternate). Mayor Mike Rosen appoints Dylan Sun to Youth Commission Seat11(Alternate). Packet Pg. 37 7.4 City Council Agenda Item Meeting Date: 10/22/2024 September Quarterly Financial Report Staff Lead: Kim Dunscombe Department: Administrative Services Preparer: Kimberly Dunscombe Background/History September Quarterly Financial Report Staff Recommendation Information only Narrative <Type or insert text here> Attachments: September 2024 Quarterly Financial Report v1 Packet Pg. 38 I 7.4.a I O-V U~ CITY OF EDMONDS QUARTERLY BUDGETARY FINANCIAL REPORT SEPTEMBER 2024 Packet Pg. 39 1 I 7.4.a I MONTHLY HIGHLIGHTS GENERAL FUND HIGHLIGHTS • Real Personal/Property Tax and EMS Levy is up $307,991 from this point last year. Despite this current good news, our forecast for property tax will likely finish under budget by $(130,000). • Sales tax is up $118,905 from this point last year but is $(295,647) under the cumulative budget forecast. • Utility taxes are categorized under "Other Taxes' in the chart below, exhibit divergent trends, with some surpassing the cumulative budget while others lag behind. Notably, gas tax from Puget Sound Energy is down by $(104,970) falling short of their perspective cumulative budget. • Development services revenues overall are up a total of $540,758 from this point last year. The increase is notably due to the city receiving permit revenue for development of the Edmonds Green Apartments. • Interest charged to the General Fund for negative cash balance in 2024 equals $58,222 to date. • There is a noticeable uptick in salaries and benefits for May. This increase is attributed to retroactive payments and salary adjustments resulting from a new collective bargaining agreement for the same bargaining unit. General Fund Tax Revenue (2024 YTD) 14,000, 000 12,000,000 v 10,000,000 — 8,000,000 — X 6,000,000 — 4,000,000 — 2,000, 000 — J� J _ Sales Tax Property Tax EMS Tax Other Taxes 8,699,917 6,339,107 2,424,077 6,539,193 �Actual udget 12,300,000 11,327,000 4,578,000 9,229,949 • Interest charged to the Street Fund for negative cash balance in 2024 equals $12,303 to date. REET FUND HIGHLIGHTS • REET revenues are 18.52% or $405,599 higher than last year. Projections indicate REET revenues are on track to meet the budget target of $3.0 million. UTILITY FUNDS HIGHLIGHTS • The revenue increases shown on pages 17-19 is due to the 2024 Revenue Bond Issue which was new money for Water and Stormwater, as well as refunding money for the 2013 bond issue to all three utilities. The expense increase was due to payment sent to escrow to pay off the 2013 bond issuance. 1 Packet Pg. 40 7.4.a City of Edmonds All Funds Financial Summary As of September 30, 2024 Beginning Fund Revenues / Expenditures / Revenues less Ending Fund Fund Balance Sources Uses Expenditures Balance Cash Balance Governmental 001 General Fund 2,492,460 34,610,336 37,416,624 (2,806,287) (313,827) (3,454,731) 009 LEOFF Medical Insurance Reserve 139,774 125,000 241,689 (116,689) 23,085 32,064 012 Contingency Reserve 2,228,672 - - - 2,228,672 2,228,672 014 Historic Sub -Fund 8,944 - 4,385 (4,385) 4,559 4,559 016 Building Maintenance 3,756,168 90,515 1,104,662 (1,014,147) 2,742,020 2,796,092 017 Marsh Restoration 853,595 300 - 300 853,895 853,895 018 Homeless Response 200,000 - - 200,000 200,000 Q 019 Opioid Response 74,119 382,437 382,437 456,556 456,556 Total General Funds 9,753,732 35,208,587 38,767,359 (3,558,772) 6,194,960 3,117,106 Special Revenue Funds = 104 Drug Enforcement 40,843 5,615 - 5,615 46,457 46,279 =_ 111 Street 4,701 1,902,314 1,778,818 123,496 128,197 5,458 u_ 112 Street Construction 2,734,808 3,377,514 2,229,527 1,147,987 3,882,795 2,957,675 L 117 Municipal Arts 657,265 96,163 50,461 45,702 702,967 694,483 120 Hotel / Motel 151,247 100,780 70,383 30,396 181,643 163,780 3 121 Employee Parking 83,814 18,713 911 17,802 101,616 100,539 d 122 Youth Scholarship 17,868 2,453 300 2,153 20,022 19,792 d 123 Tourism Promotion 138,157 39,105 16,453 22,652 160,809 153,842 m 125 REET2 1,992,459 1,436,566 839,894 596,672 2,589,131 2,615,299 Q 126 R E ET 1 3,957,800 1,553,857 728,486 825,371 4,783,171 4,730,110 0 U) 127 Gifts Catalog 3,140,448 368,878 430,938 (62,060) 3,078,388 3,037,812 v 130 Cemetery Maintenance 196,245 146,090 191,349 (45,259) 150,986 148,315 > 137 Cemetery Trust 1,212,121 86,572 73,000 13,572 1,225,693 1,210,112 0 O 138 Sister City 18,681 3,531 4,822 (1,291) 17,390 17,146 sZ d 140 Business Improvement 37,682 71,291 51,154 20,137 57,819 57,819 141 Affordable Housing 309,127 45,571 - 45,571 354,697 346,300 142 Edmonds Rescue 36,932 6,867,416 6,869,475 (2,059) 34,873 34,873 v 143 Tree Fund 222,354 42,802 200,269 (157, 467) 64,887 61,707 Capital Projects 139,615 857,464 708,465 149,000 288,615 278,169 u_ Debt Service - 35,901 35,551 350 350 - Enterprise Funds C 411 Combined Utility Operation - 114,730 - 114,730 114,730 158,216 M 421 Water UtiIity 9,601,886 23,252,345 12,185,891 11,066,454 20,668,340 20,266,236 d CY 422 Storm Water Utility 6,983,494 9,409,608 5,026,341 4,383,267 11,366,761 10,883,691 c 423 Sewer/ Wastewater Treatment Plar 14,903,525 20,795,387 19,393,172 1,402,215 16,305,740 16,615,876 N 424 Bond Reserve Fund 843,961 576,346 1,399,406 (823,060) 20,901 20,900 Internal Service Funds E 511 Equipment Rental 5,298,245 2,133,628 1,918,725 214,903 5,513,148 5,405,615 Q 512 Technology Rental 421,587 1,634,103 1,292,847 341,256 762,843 768,128 Cl) All Funds 62,898,595 110,183,330 94,263,997 15,919,333 78,817,928 73,915,278 N E s t� ca Q 2 Packet Pg. 41 I 7.4.a I GENERAL FUND SUMMARY City of Edmonds, WA Monthly Revenue Summary -General Fund 2024 General Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 2,711,054 $ 2,711,054 $ 2,532,339 $ 2,532,339 -6.59% February 5,412,574 2,701,521 3,801,618 6,333,957 17.02% March 8,234,389 2,821,815 4,006,316 10,340,274 25.57% April 12,871,492 4,637,102 8,886,692 19,226,965 49.38% May 21,881,117 9,009,625 3,958,085 23,185,051 5.96% June 24,570,750 2,689,633 3,062,106 26,247,157 6.82% July 27,555,506 2,984,755 2,559,427 28,806,583 4.54% August 30,903,813 3,348,307 2,821,110 31,627,693 2.34% September 33,691,847 2,788,034 2,982,389 34,610,083 2.73% October 39,258,675 5,566,828 November 48,115,504 8,856,828 December 51,302,492 3,186,988 F O iZ 4) !C C M C LL L 4) is CY L 4) E d i2 d U) City of Edmonds, WA Monthly Expenditure Summary -General Fund 2024 General Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 4,823,378 $ 4,823,378 $ 4,652,570 $ 4,652,570 -3.54% February 8,954,405 4,131,027 3,706,872 8,359,442 -6.64% March 12,985,832 4,031,427 3,718,847 12,078,289 -6.99% April 16,651,930 3,666,099 3,782,082 15,860,371 -4.75% May 20,738,604 4,086,673 4,319,151 20,179,522 -2.70% June 25,334,520 4,595,916 4,781,657 24,961,180 -1.47% July 29,347,611 4,013,091 3,708,067 28,669,246 -2.31% August 33,504,298 4,156,687 4,100,634 32,769,880 -2.19% September 37,673,197 4,168,900 4,646,743 37,416,624 -0.68% October 41,800,681 4,127,484 November 46,965,717 5,165,036 December 52,037,793 5,072,076 *The monthly budget forecast columns are based on a five-year average. 3 Packet Pg. 42 MAJOR GENERAL FUND REVENUE SUMMARY I 7.4.a I City of Edmonds, WA Monthly Revenue Summary -Real Personal & EMS Property Tax 2024 Real Personal & EMS Property Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 39,472 $ 39,472 $ 21,015 $ 21,015 -46.76% February 220,153 180,681 366,893 387,909 76.20% March 1,232,162 1,012,009 755,431 1,143,339 -7.21% April 7,302,618 6,070,456 6,153,028 7,296,367 -0.09% May 8,584,040 1,281,422 1,063,611 8,359,978 -2.61% June 8,660,449 76,409 74,286 8,434,264 -2.61% July 8,695,629 35,180 30,722 8,464,987 -2.65% August 8,772,089 76,460 54,697 8,519,684 -2.88% September 9,020,162 248,073 243,501 8,763, 185 -2.85% October 14,815,200 5,795,038 November 15,849,934 1,034,734 December 15,905,000 55,066 Sales and Use Tax Real Personal & EMS Property Tax 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -Current Year -Budget -Prior Year City of Edmonds, WA Monthly Revenue Summary -Sales Tax 2024 Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ February March April May June July August September October November December 956,967 $ 2,084,047 2,987,849 3,814,928 4,821,039 5,796,759 6,836,449 7,953,072 8,995,564 10,116,626 11,238,239 12,300,000 956,967 $ 1,127,080 903,802 827,079 1,006,111 975,721 1,039,690 1,116,623 1,042,491 1,121,062 1,121,613 1,061,761 975,066 $ 975,066 1,059,532 2,034,598 870,730 2,905,328 870,807 3,776,135 983,892 4,760,027 921,356 5,681,383 996,390 6,677,774 1,022,482 7,700,256 999,661 8,699,917 1.89% -2.37% -2.76 % -1.02 % -1.27% -1.99% -2.32 % -3.18% -3.29% Sales and Use Tax 111,000,000 9,000,000 8,000,000 7,000,000 61000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year -Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 0 Q 4) !C C M LL L 4) CY L 4) E d ++ !Z d U) 4 Packet Pg. 43 MAJOR GENERAL FUND REVENUE SUMMARY I 7.4.a I City of Edmonds, WA Monthly Revenue Summary -Water Utility Tax 2024 Water Utility Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 90,844 $ 90,844 $ 92,691 92,691 2.03% February 154,355 63,511 62,177 154,868 0.33% March 244,152 89,797 90,963 245,831 0.69% April 304,356 60,204 62,146 307,977 1.19% May 393,634 89,278 90,718 398,695 1.29% June 463,947 70,313 69,703 468,398 0.96% July 573,149 109,202 107,776 576,174 0.53% August 666,476 93,327 94,292 670,466 0.60% September 791,033 124,557 127,195 797,661 0.84% October 881,630 90,597 November 983,292 101,662 December 1,047,289 63,997 Water Utility Tax 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year -Budget - Prior Year City of Edmonds, WA Monthly Revenue Summary -Sewer Utility Tax 2024 Sewer Utility Tax Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 101,297 $ 101,297 $ 101,472 $ 101,472 0.17% February 185,730 84,433 84,516 185,988 0.14% March 286,530 100,799 101,250 287,238 0.25% April 371,027 84,497 85,581 372,818 0.48% May 472,427 101,400 101,036 473,855 0.30% June 557,139 84,712 86,104 559,959 0.51% July 659,773 102,634 103,022 662,981 0.49% August 744,838 85,065 85,336 748,317 0.47% September 850,226 105,388 106,629 854,946 0.56% October 936,127 85,902 November 1,039,506 103,379 December 1,123,814 84,308 Sewer Utility Tax 1,200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current Year -Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 5 Packet Pg. 44 I 7.4.a I MAJOR GENERAL FUND REVENUE SUMMARY City of Edmonds, WA Monthly Revenue Summary -General Fund Charges for Services 2024 General Fund - Charges for Services Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 410,810 $ 410,810 $ 297,980 $ 297,980 -27.47% February 950,331 539,521 702,035 1,000,015 5.23% March 1,344,389 394,057 1,404,775 2,404,790 78.88% April 2,155,227 810,839 573,921 2,978,711 38.21% May 3,145,803 990,576 477,751 3,456,462 9.88% June 3,752,017 606,215 929,543 4,386,004 16.90% July 4,337,554 585,536 494,283 4,880,288 12.51% August 5,407,415 1,069,861 609,605 5,489,893 1.53% September 6,079,591 672,176 571,317 6,061,210 -0.30% October 6,710,843 631,252 November 7,388,870 678,027 December 8,286,526 897,656 *The monthly budget forecast columns are based on a five-year average. 6 Packet Pg. 45 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.4.a I CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY Title CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT ADMINISTRATIVE SERVICES CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES SATELLITE OFFICE COMMUNITY SERVICESIECONOMIC DEV. PLANNING & DEVELOPMENT f:lilu/•�►�.�i1 7�l PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE 2024 Amended 9/30/2023 9/30/2024 Amount Budget Expenditures Expenditures Remaining %Spent $ 479,286 $ 319,066 $ 364,463 $ 114,823 76% 490,875 290,606 321,160 169,715 65% 1,222,438 694,844 885,491 336,947 72% 1,811,176 1,097,393 1,309,255 501,921 72% 2,825,453 1,936,486 2,044,774 780,679 72% 1,161,780 704,483 765,730 396,050 66% 6,857,495 13,727,753 5,258,455 1,599,040 77% 17,478,540 10,558,632 12,974,131 4,504,409 74% 172,105 96,119 107,519 64,586 62% 1,162,045 962,363 821,368 340,677 71% 4,396,605 2,913,241 2,976,521 1,420,084 68% 320,940 191,991 168,985 151,955 5370 6,520,597 4,346,603 4,398,405 2,122,192 67% 4,500,279 2,967,809 3,042,136 1,458,143 68% 2,638,179 2,642,907 1,978,230 659,949 75% $ 52,037,793 $ 43,450,297 $ 37,416,624 $ 14,621,169 72% F O CL O C R C LL L 4) CJ L O M E d O_ d Cn 7 Packet Pg. 46 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.4.a I City of Edmonds, WA Monthly Expenditure Summary -City Council 2024 City Council Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 34,240 $ 34,240 $ February 71,153 36,913 March 112,189 41,036 April 150,403 38,214 May 193,081 42,678 June 234,428 41,347 July 275,019 40,591 August 316,493 41,474 September 357,868 41,375 October 394,551 36,684 November 435,285 40,734 December 479,286 44,001 40,574 $ 40,574 18.50% 54,006 94,579 32.92% 35,007 129,587 15.51% 35,974 165,561 10.08% 57,697 223,258 15.63% 34,601 257,859 9.99% 36,103 293,962 6.89% 35,453 329,415 4.08% 35,048 364,463 1.84% City of Edmonds, WA Monthly Expenditure Summary -Office of Mayor 2024 Office of Mayor Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 40,561 $ 40,561 $ 33,901 $ 33,901 -16.42% February 82,159 41,598 35,511 69,412 -15.52% March 124,596 42,436 36,798 106,210 -14.76% April 165,441 40,846 36,154 142,364 -13.95% May 205,791 40,350 34,804 177,167 -13.91% June 245,843 40,052 32,377 209,545 -14.76% July 287,251 41,408 39,558 249,103 -13.28% August 327,468 40,217 35,573 284,676 -13.07% September 367,326 39,858 36,485 321,160 -12.57% October 406,988 39,662 November 449,726 42,738 December 490,875 41,149 Office of Mayor 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �Cu cnt Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. N Packet Pg. 47 1 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.4.a I City of Edmonds, WA Monthly Expenditure Summary -Human Resources 2024 Human Resources Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ February March April May June July August September October November December 110,919 $ 206,083 293,020 385,026 477,507 609,764 691,435 781,445 882,461 976,331 1,084,356 1,222,438 110,919 $ 95,165 86,937 92,006 92,481 132,257 81,671 90,009 101,016 93,870 108,025 138,082 129,960 $ 129,960 103,533 233,493 100,807 334,300 98,181 432,481 94,231 526,711 93,012 619,724 86,308 706,032 83,429 789,461 96,030 885,491 17.17 % 13.30% 14.09% 12.33% 10.30 % 1.63% 2.11% 1.03% 0.34 % Human Resources I,Juu, V 11200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget Prior Year City of Edmonds, WA Monthly Expenditure Summary -Municipal Court 2024 Municipal Court Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 133,120 $ 133,120 $ 136,698 $ 136,698 2.69% February 268,761 135,641 143,646 280,344 4.31% March 408,462 139,701 138,149 418,493 2.46% April 549,323 140,861 140,705 559,198 1.80% May 702,755 153,432 144,216 703,414 0.09% June 841,629 138,874 146,775 850,190 1.02% July 987,720 146,091 149,286 999,475 1.19% August 1,144,145 156,425 157,084 1,156,559 1.08% September 1,291,990 147,845 152,696 1,309,255 1.34% October 1,441,979 149,989 November 1,629,476 187,497 December 1,811,176 181,700 Municipal Court 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year � Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 9 Packet Pg. 48 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.4.a I City of Edmonds, WA Monthly Expenditure Summary -Community Services/Economic Development 2024 Community Services/Economic Development Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 70,938 $ 70,938 $ 84,711 $ 84,711 19.42% February 150,629 79,691 85,764 170,475 13.18% March 228,686 78,058 85,735 256,210 12.04% April 308,932 80,246 91,280 347,490 12.48% May 391,061 82,128 83,820 431,310 10.29% June 480,392 89,331 95,126 526,436 9.58% July 570,789 90,397 101,892 628,327 10.08% August 679,369 108,580 107,902 736,229 8.37% September 777,142 97,773 85,139 821,368 5.69% October 877,976 100,834 November 1,007,121 129,145 December 1,162,045 154,924 Administrative Services Community Services/Economic Development 11400,000 1,300,000 11200,000 1,100,000 1,000,000 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _ Current Year -Budget � Prior Year City of Edmonds, WA Monthly Expenditure Summary -Administrative Services 2024 Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 288,918 $ 288,918 $ 274,596 $ 274,596 -4.96% February 523,687 234,769 208,739 483,335 -7.71% March 733,695 210,008 217,967 701,302 -4.42% April 944,992 211,297 212,849 914,151 -3.26% May 1,157,177 212,186 372,263 1,286,415 11.17% June 1,442,022 284,845 184,491 1,470,906 2.00% July 1,684,828 242,805 183,557 1,654,463 -1.80% August 1,896,259 211,431 199,026 1,853,490 -2.26% September 2,116,379 220,121 191,285 2,044,774 -3.38% October 2,344,386 228,007 November 2,598,917 254,531 December 2,825,453 226,536 Administrative Services 80Q000 60Q000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �Cutreat Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 10 Packet Pg. 49 I 7.4.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -City Attorney 2024 City Attorney Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 96,815 $ 96,815 $ - $ - 0.00% February 193,630 96,815 127,250 127,250 -34.28% March 290,445 96,815 93,007 220,257 -24.17% April 387,260 96,815 108,383 328,640 -15.14% May 484,075 96,815 98,726 427,366 -11.71% June 580,890 96,815 80,589 507,955 -12.56% July 677,705 96,815 86,552 594,507 -12.28% August 774,520 96,815 119,143 713,650 -7.86% September 871,335 96,815 52,080 765,730 -12.12% October 968,150 96,815 November 1,064,965 96,815 December 1,161,780 96,815 Police City of Edmonds, WA Monthly Expenditure Summary -Police 2024 Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ February March April May June July August September October November December 1,325,644 $ 2,644,333 4,027,557 5,378,981 6,782,808 8,239,937 9,689,531 11,039,396 12,478,176 13,942,747 15,677,275 17,478,540 1,325,644 $ 1,318,689 1,383,224 1,351,424 1,403,826 1,457,130 1,449,593 1,349,866 1,438,780 1,464,571 1,734,528 1,801,265 1,320,779 $ 1,320,779 1,322,826 2,643,606 1,252,027 3,895,633 1,459,657 5,355,290 1,864,000 7,219,290 1,522,517 8,741,807 1,447,113 10,188, 920 1,415,097 11,604,017 1,370,114 12,974,131 -0.37% -0.03% -3.28% -0.44% 6.44% 6.09% 5.15% 5.11% 3.97% Police 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 11 Packet Pg. 50 I 7.4.a I GENERAL FUND DEPARTMENT EXPENSE SUMMARY City of Edmonds, WA Monthly Expenditure Summary -Planning & Development 2024 Planning & Development Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 340,178 $ 340,178 $ 269,177 $ 269,177 -20.87% February 694,434 354,255 267,692 536,869 -22.69% March 1,033,937 339,503 393,779 930,649 -9.99% April 1,394,846 360,909 303,822 1,234,470 -11.50% May 1,750,281 355,436 318,775 1,553,246 -11.26% June 2,093,976 343,695 341,020 1,894,266 -9.54% July 2,468,929 374,953 302,925 2,197,191 -11.01% August 2,820,106 351,176 273,909 2,471,100 -12.38% September 3,176,611 356,505 505,421 2,976,521 -6.30% October 3,535,290 358,679 November 3,929,353 394,063 December 4,396,605 467,252 City of Edmonds, WA Monthly Expenditure Summary -Parks & Recreation 2024 Parks & Recreation Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 498,850 $ 498,850 $ 453,277 $ 453,277 -9.14% February 986,757 487,907 470,870 924,147 -6.35% March 1,483,576 496,818 491,227 1,415,374 -4.60% April 1,955,557 471,981 483,624 1,898,998 -2.89% May 2,461,256 505,698 497,889 2,396,886 -2.62% June 2,984,923 523,667 484,065 2,880,951 -3.48% July 3,580,661 595,738 512,166 3,393,117 -5.24% August 4,186,784 606,123 535,834 3,928,951 -6.16% September 4,840,484 653,700 469,454 4,398,405 -9.13% October 5,394,700 554,215 November 5,962,605 567,905 December 6,520,597 557,992 Parks & Recreation 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 12 Packet Pg. 51 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7.4.a I City of Edmonds, WA Monthly Expenditure Summary -Facilities Maintenance 2024 Facilities Maintenance Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 156,775 $ 156,775 $ 280,811 $ 280,811 79.12% February 389,674 232,899 265,070 545,881 40.09% March 593,572 203,898 223,593 769,473 29.63% April 769,278 175,706 218,971 988,445 28.49% May 948,275 178,997 203,576 1,192,021 25.70% June 1,082,249 133,974 575,626 1,767,646 63.33% July 1,241,211 158,962 213,793 1,981,439 59.64% August 1,449,110 207,898 (192,314) 1,789,126 23.46% September 1,701,700 252,590 189,104 1,978,230 16.25% October 1,994,272 292,572 November 2,251,849 257,577 December 2,638,179 386,330 Facilities Maintenance 500,000 0i JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget -Prior Year City of Edmonds, WA Monthly Expenditure Summary -Engineering 2024 Engineering Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 301,531 $ 301,531 $ 283,081 $ 283,081 -6.12% February 604,565 303,034 286,618 569,699 -5.77% March 913,824 309,259 255,452 825,151 -9.70% April 1,223,821 309,997 270,205 1,095,355 -10.50% May 1,553,842 330,021 260,871 1,356,226 -12.72% June 1,868,266 314,424 260,767 1,616,993 -13.45% July 2,185,239 316,973 264,710 1,881,703 -13.89% August 2,491,236 305,997 278,563 2,160,267 -13.29% September 2,797,476 306,240 266,795 2,427,061 -13.24% October 3,102,475 304,999 November 3,439,952 337,477 December 3,777,853 337,901 Engine a ring 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC _Current YearBudget Prior Year *The monthly budget forecast columns are based on a five-year average. 13 Packet Pg. 52 GENERAL FUND DEPARTMENT EXPENSE SUMMARY I 7Aa I City of Edmonds, WA Monthly Expenditure Summary -Non -Departmental 2024 Non -Departmental Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 926,027 $ 926,027 $ 1,244,387 $ 1,244,387 34.38% February 1,489,596 563,569 221,547 1,465,934 -1.59% March 2,012,000 522,404 285,014 1,750,948 -12.97% April 2,395,260 383,260 211,983 1,962,932 -18.05% May 2,923,480 528,220 178,984 2,141,916 -26.73% June 3,677,256 753,776 824,054 2,965,970 -19.34% July 4,126,291 449,035 197,423 3,163,393 -23.34% August 4,662,507 536,216 975,531 4,138,924 -11.23% September 5,123,698 461,191 1,119,531 5,258,455 2.63% October 5,544,111 420,414 November 6,294,725 750,614 December 6,857,495 562,770 Non -Departmental 20,000,000 18,000,000 16,000,000 14,000,000 — 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year — Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 14 Packet Pg. 53 FUND SUMMARIES I 7.4.a I City of Edmonds, WA Monthly Expenditure Summary -Fund 016 - Building Maintenance Fund 2024 Fund 016 - Building Maintenance Fund Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 127,788 $ 127,788 $ 138,032 $ 138,032 8.02% February 255,575 127,788 481,478 619,510 142.40% March 383,363 127,788 9,472 628,982 64.07% April 511,151 127,788 2,113 631,095 23.47% May 638,938 127,788 28,074 659,169 3.17% June 766,726 127,788 868 660,037 -13.91% July 894,514 127,788 6,854 666,892 -25.45% August 1,022,302 127,788 419,746 1,086,637 6.29% September 1,150,089 127,788 18,024 1,104,662 -3.95% October 1,277,877 127,788 November 1,405,665 127,788 December 1,533,453 127,788 Fund 016 -Building Maintenance Fund 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year -Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 15 Packet Pg. 54 F O Q 4) w !C C M C LL L 4) R CY 4) M E d CL d Cn FUND SUMMARIES ■ 7.4.a City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 1 & 2 2024 Real Estate Excise Tax 1 & 2 Cumulative Budget Forecast Monthly Budget Forecast Monthly Actuals YTD Actuals Variance % January $ 225,388 $ 225,388 $ 158,734 $ 158,734 -29.57% February 376,297 150,909 141,173 299,908 -20.30% March 569,768 193,471 237,275 537,183 -5.72% April 775,427 205,659 354,193 891,375 14.95% May 1,036,020 260,593 338,546 1,229,921 18.72% June 1,293,139 257,119 321,623 1,551,544 19.98% July 1,573,012 279,874 347,663 1,899,207 20.74% August 1,849,679 276,667 415,298 2,314,505 25.13% September 2,151,102 301,423 281,080 2,595,585 20.66% October 2,420,735 269,633 November 2,687,175 266,440 December 3,000,000 312,825 Real Estate Excise Tax 1 & 2 2,700,000 100,000 900,000 600,000 300,000 Pil- o JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year -Budget Prior Year City of Edmonds, WA Monthly Expenditure Summary -Fund 512 - Technology Rental Fund 2024 Fund 512 - Technology Rental Fand Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 278,067 $ 278,067 $ 450,425 $ 450,425 61.98% February 459,653 181,586 88,246 538,670 17.19% March 687,018 227,364 99,476 638,146 -7.11% April 781,894 94,876 88,852 726,999 -7.02% May 882,974 101,080 118,249 845,248 -4.27% June 1,005,318 122,345 90,723 935,972 -6.90% July 1,131,059 125,740 137,346 1,073,318 -5.11% August 1,299,834 168,775 123,453 1,196,771 -7.93% September 1,465,789 165,955 96,076 1,292,847 -11.80% October 1,643,179 177,391 November 1,772,621 129,442 December 2,011,076 238,455 Fund 512 - Technology Rental Fund Expenses 2,200,000 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC �Cutrent Year -Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 16 Packet Pg. 55 I 7.4.a I FUND 421 - WATER UTILITY FUND SUMMARY City of Edmonds, WA Monthly Revenue Summary -Fund 421- Water Utility Fund 2024 Fund 421 - Water Utility Fund Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 980,443 $ 980,443 $ 1,090,370 $ 1,090,370 11.21% February 1,712,436 731,993 711,773 1,802,143 5.24% March 2,701,940 989,503 1,075,486 2,877,629 6.50% April 3,356,766 654,827 785,359 3,662,988 9.12% May 4,316,356 959,590 1,061,688 4,724,677 9.46% June 5,115,288 798,932 847,725 5,572,402 8.94% July 6,310,311 1,195,023 1,254,684 6,827,086 8.19% August 7,304,483 994,172 14,908,155 21,735,241 197.56% September 8,635,357 1,330,874 1,517,104 23,252,345 169.27% October 9,613,693 978,336 November 11,500,392 1,886,699 December 12,314,744 814,352 City of Edmonds, WA Monthly Expenditure Summary -Fund 421- Water Utility Fund 2024 Fund 421 - Water Utility Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 641,026 $ 641,026 $ 503,314 $ 503,314 -21.48% February 1,300,480 659,453 589,193 1,092,506 -15.99% March 2,051,423 750,943 586,629 1,679,136 -18.15% April 2,887,784 836,362 705,351 2,384,486 -17.43% May 3,786,010 898,226 592,313 2,976,799 -21.37% June 5,237,771 1,451,761 900,416 3,877,215 -25.98% July 6,385,874 1,148,103 955,142 4,832,357 -24.33% August 7,778,196 1,392,322 6,147,795 10,980,151 41.17% September 8,859,399 1,081,203 1,205,739 12,185,891 37.55% October 9,774,932 915,533 November 11,599,342 1,824,410 December 13,837,584 2,238,242 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 56 FUND 422 - STORM UTILITY FUND SUMMARY I 7.4.a I City of Edmonds, WA Monthly Revenue Summary -Fund 422 - Storm Utility Fund 2024 Fund 422 - Storm Utility Fund Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 672,191 $ 672,191 $ 542,348 $ 542,348 -19.32% February 2,111,161 1,438,970 1,169,775 1,712,123 -18.90% March 2,762,897 651,736 544,143 2,256,265 -18.34% April 3,296,452 533,555 499,506 2,755,771 -16.40% May 3,895,946 599,495 551,418 3,307,189 -15.11% June 4,413,556 517,610 492,629 3,799,818 -13.91% July 4,999,182 585,625 568,123 4,367,941 -12.63% August 6,298,086 1,298,904 4,478,955 8,846,897 40.47% September 6,894,458 596,373 562,711 9,409,608 36.48% October 7,448,274 553,816 November 8,506,043 1,057,769 December 9,086,716 580,673 Fund 422 - Storm Utility Fund Revenues 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAX JUN JUL AUG SEP OCT NOV DEC +Current Year -Budget Prior Year City of Edmonds, WA Monthly Expenditure Summary -Fund 422 - Storm Utility Fund 2024 Fund 422 - Storm Utility Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 728,094 $ 728,094 $ 397,818 $ 397,818 -45.36% February 2,286,738 1,558,644 457,806 855,625 -62.58% March 2,992,676 705,938 332,627 1,188,252 -60.29% April 3,570,604 577,928 372,195 1,560,446 -56.30% May 4,219,957 649,352 354,257 1,914,703 -54.63% June 4,780,614 560,658 443,803 2,358,506 -50.67% July 5,414,944 634,330 427,407 2,785,914 -48.55% August 6,821,872 1,406,928 1,293,997 4,079,910 -40.19% September 7,467,843 645,970 946,430 5,026,341 -32.69% October 8,067,717 599,874 November 9,213,457 1,145,740 December 9,842,422 628,965 Fund 422 - Storm Utility Fund Expenses 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year -Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 18 Packet Pg. 57 FUND 423 - SEWER UTILITY FUND SUMMARY I 7.4.a I City of Edmonds, WA Monthly Revenue Summary -Fund 423 - Sewer Utility Fund 2024 Fund 423 - Sewer Utility Fund Revenues Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,687,922 $ 1,687,922 $ 1,476,339 $ 1,476,339-12.54% February 3,157,126 1,469,204 1,418,266 2,894,605 -8.32% March 4,456,021 1,298,895 1,449,133 4,343,737 -2.52% April 5,760,746 1,304,725 2,353,378 6,697,115 16.25% May 7,543,920 1,783,174 1,462,475 8,159,590 8.16% June 8,534,081 990,162 1,340,953 9,500,543 11.32% July 10,048,029 1,513,948 1,507,137 11,007,681 9.55% August 11,755,236 1,707,207 8,245,929 19,253,610 63.79% September 13,439,062 1,683,826 1,541,778 20,795,387 54.74% October 14,631,473 1,192,411 November 18,018,844 3,387,371 December 20,019,768 2,000,924 Fund 423 -Sewer Utility Fund Revenues 22,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz -Budget Prior Yeaz City of Edmonds, WA Monthly Expenditure Summary -Fund 423 - Sewer Utility Fund 2024 Fund 423 - Sewer Utility Fund Expenses Cumulative Monthly Monthly YTD Variance Budget Forecast Budget Forecast Actuals Actuals % January $ 1,035,408 $ 1,035,408 $ 1,373,009 $ 1,373,009 32.61% February 2,009,872 974,464 1,032,356 2,405,366 19.68% March 3,218,482 1,208,610 1,115,359 3,520,725 9.39% April 4,925,786 1,707,303 1,702,160 5,222,885 6.03% May 6,562,115 1,636,329 910,860 6,133,745 -6.53% June 8,402,137 1,840,022 1,362,165 7,495,911-10.79% July 10,222,675 1,820,538 1,246,323 8,742,234-14.48% August 11,835,035 1,612,360 8,989,413 17,731,647 49.82% September 14,187,219 2,352,184 1,661,525 19,393,172 36.69% October 15,857,930 1,670,711 November 17,953,941 2,096,010 December 23,397,507 5,443,566 24,000,000 Fund 423 -Sewer Utility Fund Expenses 22,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz -Budget -PriorYear *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 58 I 7.4.a I UTILITY EXPENSE SUMMARY Title CITY OFIDMONDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY 2024 Amended 9/30/2023 9/30/2024 Budget Expenditures Expenditures Amount Remaining %Spent WATER UTILITYFUND $ 13,837,584 $ 7,238,401 $ 12,185,891 $ 1,651,693 STORM UTILITY FUND 9,842,422 3,803,207 5,026,341 4,816,081 88%, 51% CL y SEWER/WWTP UTILITY FUND 23,397,507 11,067,158 19,393,172 4,004,335 83% BOND RESERVE FUND 1,988,830 574,892 1,399,406 589,424 70% _ $ 49,066,343 $ 22,683,658 $ 38,004,810 $ 11,061,533 77% C LL L 4) Cy L 4) M E d Q 4) Cn v 20 Packet Pg. 59 INVESTMENT PORTFOLIO SUMMARY I 7Aa I Agency/ Investment Issuer Type FHLB Bonds Spokane County WA Bonds First Financial - Waterfront Center CD FHLMC Bonds Farmer Mac Bonds FHLB Bonds US Treasury Note Note FFCB Bonds Farmer Mac Bonds FHLMC Bonds Farmer Mac Bonds First Financial - EGA CD TOTAL SECURITIES Washington State Local Gov't Investment Pool TOTAL PORTFOLIO City of Edmonds Investment Portfolio Detail As of Se pte m be r 30, 2024 Years Purchase to Par Price 950,774 207,260 245,000 974,798 1,995,088 969,524 964,597 1,982,692 1,994,172 993,661 2,057,309 2,803,516 0.13 0.17 0.24 0.45 0.55 0.82 0.87 1.19 1.34 1.81 2.13 3.13 Value 1,000,000 200,000 245,000 1,000,000 2,000,000 1,000,000 1,000,000 2,000,000 2,000,000 1,115,000 2,305,000 2,803,516 Market Value 994,941 199,118 245,000 998,328 1,998,890 997,431 992,758 2,007,953 2,004,207 1,058,552 2,189,873 2,803,516 Maturity Date 11/18/24 12/01 /24 12/27/24 03/13/25 04/17/25 07/28/25 08/15/25 12/08/25 02/02/26 07/22/26 11/17/26 11/15/27 Coupon Rate 0.90% 2.10% 2.47% 3.75% 4.25% 3.60% 3.13% 4.13% 3.95% 0.83% 1.15% 2.96% 16,138,392 1.07 16,668,516 16,490,567 55,857,403 55,857,403 Demand 5.23% Issuer Diversification First Financial - Spokane CD, 18% County Farmer WA, 1% Mac, 380 ° FFCB, 12% FHLB, FHLMC, 12% 13% $ 72,525,919 $ 72,347,971 Cash and Investment Balances (in $ Millions) Note, $1.00, 1%^ Checking, \ Bonds, $3.77, 5% $12.62 , CD's, $3.0.1 17% , 4% Jr State LGIP, $55.86, 73% O CL O cC C ca C LL 21 d cC 3 a d E d r.+ IS 0 fn 21 Packet Pg. 60 1 INVESTMENT PORTFOLIO SUMMARY 7.4.a $ 2,500, 000 $ 2,000, 000 $1,500, 000 $1 236 875 $1,000,000 $500,000 2019 Annual Interest Income $950,684 $1,091,709 2020 2022 6 2023 YTD 2024 F 0 CL c R c ii L 4) �a Cy L 4) M E d Q 0 Cn v 22 Packet Pg. 61 7.4.a City of Edmonds 2024 General Fund (001) Cash Flow Report (with ACTUALS) Revenues Jan Actual Feb Actual Mar Actual Property Tax 21,016 366,893 755,437 Sales Tax 1,061,193 1,158,271 948,328 Amusements & Utility Tax 513,836 865,277 655,472 Excise &Other Taxes - 81,406 - License & Permits 298,154 162,918 68,969 Other Governments & Grants 187,239 - 112,069 Service Fees 159,253 194,102 1,091,628 Interfund Service Fees' 138,726 507,933 313,147 Fines & Penalties 19,021 29,017 - Miscellaneous 133,900 50,526 61,266 Disposal of Capital Assets - - - Difference Apr Actual May Actual Jun Actual Jul Actual 30,722 Aug Actual 54,697 Sep Actual 243,501 Oct Forecast 5,861,219 Nov Forecast Dec Forecast Total Forecast Budget inc dec 0 (191,255) Q 6,153,028 1,063,611 74,286 1,034,766 55,068 15,714,245 15,905,500 949,258 1,069,826 1,003,253 1,083,664 1,114,740 1,091,235 1,180,429 1,221,687 1,106,203 12,988,087 13,459,600 (471,513) 567,877 630,223 544,066 491,392 662,208 577,806 388,708 727,016 588,611 7,212,493 7,743,849 (531,356) 2,448 84,129 - - 83,193 - - 84,940 73 336,189 326,000 10,189 322,066 84,523 61,744 224,952 135,097 242,845 225,430 205,556 64,318 2,096,572 1,993,750 102,822 IM 138,735 312,945 257,513 155,683 12,050 118,833 41,462 458,016 216,596 2,011,141 1,204,710 806,431(� 239,048 169,274 614,426 202,824 294,331 238,942 268,578 192,692 634,120 4,299,218 4,238,512 60,706 `r 334,873 308,477 315,117 291,459 315,275 332,375 335,046 300,350 558,692 4,051,470 4,048,014 3,456 M 91,609 153,244 68,090 100 61,362 56,394 65,725 - 157,954 702,516 902,350 (199,834) C 87,751 81,833 113,611 78,630 88,410 80,459 154,656 161,953 91,383 1,194,378 1,009,132 175,246 LL - - 10,000 - - - - - - 10,000 - 10,000 - - - - - - - - - 385 274 471075(85,801)L 8,886,692 3,958,085 3,062,106 2,559,427 2,821,363 2,982,389 8,521,253 4,386,976 3,473,018 50,991,583 51,302,492 310,909 Apr Actual May Actual Jun Actual Jul Actual AugActual Sep Actual Oct Forecast Nov Forecast Dec Forecast Total Forecast Budget Balance IV Salaries 1,868,992 1,860,417 1,848,525 1,975,160 2,402,922 2,040,193 1,993,960 1,926,131 2,103,814 1,966,234 1,963,068 1,958,929 23,908,346 23,095,383 812,963 Overtime 116,684 93,279 54,727 76,584 122,240 95,886 48,099 54,529 71,140 50,140 69,037 64,655 917,002 643,080 273,922 Holiday Buyback - - - - - - - 4,068 - - 380,011 5,374 389,453 294,001 95,452 Benefits 740,340 702,129 684,991 745,469 767,668 718,780 705,947 706,727 678,110 745,702 744,740 747,427 8,688,031 7,868,408 819,623 Uniforms 13,909 8,879 12,072 4,764 3,589 6,165 1,070 7,999 7,179 7,394 3,581 3,197 79,798 126,931 (47,133) Pension 2,932 - 5,864 2,932 2,932 2,932 5,859 3,517 3,517 9,024 5,929 5,929 51,366 141,668 (90,302) Supplies 13,474 28,205 36,924 25,194 112,010 33,603 32,205 31,760 31,515 93,274 51,780 60,694 550,636 677,285 (126,649) Small Equipment 1,388 5,978 935 5,873 7,240 7,973 11,694 16,873 (1,963) 22,564 3,285 17,947 99,788 239,791 (140,003) Professional Services 414,539 504,373 572,676 405,136 441,983 459,554 427,520 1,254,195 1,258,923 1,310,638 1,567,710 1,484,527 10,101,773 11,063,360 (961,587) Communications 11,170 8,838 20,583 25,147 7,697 15,162 18,762 IIIIIIIIIN 18,264 16,906 12,136 13,823 29,348 197,837 236,105 (38,268) Travel 695 2,208 4,646 1,304 8,236 7,337 411 2,503 3,007 4,101 3,451 1,562 39,461 51,187 (11,726) Excise Taxes 2,725 2,136 3,250 2,554 2,304 2,423 3,211 2,136 4,601 3,029 1,991 1,737 32,098 30,000 2,098 Interfund Rent 315,916 322,079 323,652 319,860 315,908 320,122 309,344 321,845 309,778 321,806 328,193 326,679 3,835,181 3,913,541 (78,360) Insurance 910,495 - - - - - - - - - - - 910,495 883,686 26,809 Utilities 56,826 45,879 62,960 62,997 63,245 28,032 76,626 51,697 98,706 47,846 57,730 70,110 722,653 663,800 58,853 Repair &Maint 81,539 22,811 34,904 29,285 10,924 2,320 20,497 22,208 4,153 42,573 19,276 27,207 317,698 388,300 (70,602) Miscellaneous 66,908 74,660 42,575 34,243 26,483 22,362 27,319 41,135 19,410 42,685 11,851 17,464 428,095 424,867 3,228 Contingency - 25,000 - - - - - - - - - - 25,000 25,000 - Transfer - - - - - 525,000 - - - - 62,695 49,478 637,173 650,000 (12,827) Building (Capital) 34,040 - - - - 408,179 - (408,179) - - - - 34,040 - 34,040 Machinery & Equipment (Capital) - - - - 20 - - 12,233 - - - - 12,253 - 12,253 Construction (Capital) - - - - - - - - - - - - - - - Lease - - - 44,224 23,750 23,750 23,750 23,750 23,750 23,750 23,750 23,750 234,224 300,000 (65,776) Debt -Principal - - - - - - - - - - - 197,120 197,120 197,120 - Debt - Interest - - 9,562 21,356 - 61,886 1,792 7,242 14,197 - - 61,890 177,924 123,780 54,144 Debt- Other 500 500 57 4,652,0 3,706,872 3,718,847 3,782,682 4,319,151 4,781,657 3,708,067 4,100 634 4,646,743 4,702,897 5,312,899 5,155,625 52,587,445 52,037,793 549 652 Net Revenue/(Expenditures) 1 (2,120,231)l 94,746 1 287,4691 5,104,610 1 (361,065) (1,719,552) (1,148,640) (1,279,271) (1,664,354)1 3,818,356 1 (925,923) (1,682,007) (1,595,862) (735,301) (860,561) Clan gesin AR 30,743 30,894 (8,337) 16,329 63,269 (19,719) 5,278 (16,524) (45,181) Chan es in AP 256,704) (227,71 31069 175 337 125 023 132 356 5 313 7 087 3 148 Cash Balance (2,511,077) (2,613,147) (2,302,946) 2,993,329 2,570,509 698,883 (439,166) (1,742,048) (3,454,731) z V L E d co v Packet Pg. 62 7.5 City Council Agenda Item Meeting Date: 10/22/2024 Budget Queries - Council Budget Questions and Adminstration/Staff Responses Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History To help streamline and manage the many budget questions and emails from councilmembers to staff, a consolidated question/answer process has been coordinated by Council Staff. Published Queries with Responses are sent to Councilmembers by email, published under received for filing, and posted to the Budget section of the Finance webpage: https://www.edmondswa.gov/government/departments/finance/budget_reports Recommendation For Information Only. Narrative N/A Attachments: Budget Queries 1.0 published Packet Pg. 63 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 BudgetGeneral Queries Q1 Interfund loan (pg20) 2025 and 2026 interfund loans What is the pay back and amortization schedule? Is a loan properly recognized as revenue? (CM Chen 10.10.2024) Al This question will be forwarded to the next query. Q2 Interfund loan( pg20) Utility funds reserve requirements Consider improve utility reserve policy language to avoid confusion (CM Chen 10.10.2024) A2 Answer KD: The administration prioritizes clarity in policymaking. Can you specify what aspects are unclear and need to be addressed? Q3 GF reserve (Pg21)General Fund reserve replenishment plan Let's brainstorm ideas beyond 2027. (CM Chen 10.10.2024) A3 This question will be forwarded to the next query. Q4 Utility funds (pg25) Utility funds 2025 expenditures are unusually high Is lending (loan to GF) the same as "expenditures"? (CM Chen 10.10.2024) A4 Answer KID: In response to the query regarding why utility expenditures appear unusually high in 2025, it's important to note that some utility fund expenses do not follow a linear pattern year - over -year due to the impact of several significant one-time events. Upon reviewing the corresponding table, the following factors have contributed to non -linear spending: 1. 2024 Refunding of bonds: These expenses in 2024 include payments tied to the bond refunding, which contributes to the higher outlays. 2. Interfund Loan: There is an interfund loan reflected in both 2025 and 2026, which explains the increase in debt service for those years. This transaction will result in a Loan Proceed (revenue) to the General Fund and we increase expenditure in utility funds to account for the decrease in cash for those funds. We don't budget balance sheets, so the way to reflect a lower unrestricted fund balance is by creating an expense. 3. Capital: These capital expenditures are one-time events but can cause notable variations in annual expenditure. 4. Interfund Transfers: These are debt -service related transfers to Fund 424, not to the General Fund. By noting these factors, it becomes clear that the spikes in 2025 are driven by planned capital projects, debt -related expenses to include interfund loans, and one-time events rather than a fundamental increase in ongoing operating costs. ! �L 3 a W N 0 N LO N 0 N m m a� s w 3 a 0 r rn m CY a� aM 3 m c m E s ca a Packet Pg. 64 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 2025PROPOSED 2026PROPOSED 2025v2024 2025v2024 2026v2025 2026v2025 FUND 2024 ESTIMATE BUDGET BUDGET SSS % $$$ WATER Operating Exp 7,072,990 8,476,663 8.265.381 1,403,673 20% (211,282) -2% Operating Prof Services 205,667 225,510 805.410 19.843 10% 579,900 257% Capital Prof Services 1.191.594 3 1.608.390 3 1,158.000 3 416.796 35% (450,390) -28% Interfund Transfer 452,365 4 347.590 4 347,600 4 1104,775) -23% 10 0% Capital 2.479.803 3 6,771,465 3 6.360.500 3 4.291.662 173% (410.965) -6% Debt Service 5,751,628 1 4.894,770 2 1.390.470 (856.858) -15% (3,504,300) -72% TOTAL 17.154.047 22.324,388 18.327.361 STORMWATER Operating Exp 5,730,738 6.813,426 5.649.048 1.082,688 19% (1,164.378) -17% Operating Prof Services 1.108,356 1,138.988 474.313 30.632 3% (664.675) -58% Capital Prof Services 680.705 3 907.268 3 874.300 3 226.563 33% (32.968) 4% Interfund Transfer 247.048 4 229.550 4 229.540 4 i 17,498) -7% (10) 0% Capital 1,534,193 3 2,179,968 3 2.187.400 3 645,775 42% 7,432 0% DebtServme 1.342.606 4,606.210 2 1.607.430 2 3.263.604 243% (2,998.780) -65% TOTAL 10,643,646 15.875,410 11.022.031 SEWER Operating Exp 15,496,611 14,681.364 14.364.176 (815.247) -5% (317,188) -2% Operating Prof Services 764,737 760.940 823.240 (3.797) 0% 62,300 8% Capital Prof Services 2.744,904 3 1.607.300 3 937.500 3 (1,137.6D4) 41% (669,800) -42% Interfund Transfer 2.337.559 4 1.255.789 4 1,267.667 4 (1,081.770) .46% 11,878 1% Capital 3,213.166 3 2.203.050 3 2.924.750 3 (1,010.116) -31% 721.700 33% DebtSemce 8.588.869 1 953,340 4,889.260 2 (7.635.529) -89% 3.935,920 413% TOTAL 33,145,846 21,461,783 25.206.593 NOTED ABOVE 1 Refunding bond activity 2 Interfund loan activity 3 Capitalactivity 4 Interfund Transfer is debt service related to Fund 424 Q5 Position by Department (pg40) Position by Department page 40 Is 280.7 total headcount before any cuts were considered? (CM Chen 10.10.2024) A5 Answer KD: A table will be provided of all proposed unfunded positions in a separate submittal. Council Department OF Q6 City Council (pg 56) Council Contingency $10,000 Can we reduce it to $1000? (CM Chen 10.10.2024) A6 Answer KD: In response to the query about reducing the contingency budget from $10,000 to $1,000, this is a viable option, however there are some concerns to consider. While reducing the contingency budget by $9,000 during a fiscal emergency may seem Like the right approach, the loss of flexibility to respond to unforeseen issues poses more risk than the savings it offers. Although $9,000 is a meaningful amount, it limits the council's ability to act swiftly to unforeseen emerging community concerns, urgent matters, or opportunities that require timely studies or the engagement of professional services. The council may need to engage professional services to assist with strategic planning for future levy requests, support grant writing efforts, or provide litigation services, ensuring the city is well -prepared and responsive to these critical needs. Packet Pg. 65 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 A6.5 Answer from CP Olson: Council Miscellaneous expenditure line has been budgeted between $25,000 - $30,000 since 2018. In 2023, it was subdivided to Miscellaneous ($8000) and Council Contingency ($25,000). In 2024 the budgeted amounts were Miscellaneous ($5360) and Council Contingency ($10,000). The expenditures that are most applicable to Council expenditures in miscellaneous include: dues, registration, tuition. training, etc. for 8 (7 CMs and one council executive assistant). Council can choose to have the contingency go from the 10,000 to 1,000 (or even to zero forthat matter). As everything else has been cut to absolute bare minimums, this small buffer was proposed for retention for the inevitable that comes up (most recently, this was outside counsel from Madrona Law for our city attorney contract review and other legal costs associated with that council decision). Q7 City Council (pg 53) Legislative Assistant Can this position go to 0.5 FTE? (CM Chen 10.10.2024) A7 Answer KD: In response to the query about reducing the Executive Legislative Assistant position from 1.0 FTE to 0.5 FTE, while this is technically a viable option, the risks associated with such a reduction may outweigh the potential savings. The Executive Legislative Assistant has been pivotal in ensuring the city's compliance with a wide range of legislative operating rules and regulations. This position plays a critical role in facilitating smooth communication between the Council and the administration, helping to manage the flow of information, agenda coordination, and ensuring that both elected officials and staff are aligned on priorities and tasks. Additionally, the Executive Legislative Assistant has been essential in providing rigorous review of reports, presentations, and other documents submitted by professional services hired by the Council. This ensures that the work provided is accurate, complete, and in alignment with the city's goals and standards. By holding these outside professionals accountable for delivering correct and valid information, this position safeguards the integrity and quality of the work being used to guide Council decision -making. Reducing the position to 0.5 FTE would significantly diminish the capacity to manage these responsibilities effectively. The lost hours would reduce the ability to keep up with critical tasks, potentially leading to delays, compliance risks, or less thorough reviews of professional service deliverables. The cost savings, while measurable, may Packet Pg. 66 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 pale in comparison to the operational impact and increased risk to the quality of governance. Maintaining a full-time position ensures that the city continues to operate smoothly, and that the Council has the reliable support it needs to function efficiently and make informed decisions. 1.0 FTE (furloughed) in proposed budget .50 FTE (no furlough) SAVINGS 2025 2026 2025 2026 2025 2026 SALARIES 100,845 110,974 53,353 55,487 47.492 55,487 BENEFITS 20,701 21,451 10,350 10,725 10,350 10,725 TOTAL 1 121.546 132.425 1 63.703 66,212 1 57,843 66,212 A7.5 Answer from CP Olson: With reduced staffing in other departments, Council is not be able to rely on other city staff to support council functions. The holder of this position helps avoid missteps and mistakes from council, provides research to support decision making, and assists CMs with agenda memos. She also helps the CP and CPProTem with the preparation of timelines, agendas, and agenda memos. The workload and responsibility of all CMs are profoundly expanded without the support of this one and only support position for council. Mayor Department Q8 Mayor's office(pg61) Professional service $75,000 Can this be reduced to $10,000? (CM Chen 10.10.2024) A8 Answer KD: In response to the query about reducing the Mayor's Office professional services from $75,000 to $10,000, this is a viable option, however there are some concerns to consider. While reducing the professional services budget by $65,000 during a fiscal emergency may seem like the right approach, the loss of flexibility to respond to unforeseen issues poses more risk than the savings it offers. Although $65,000 is a meaningful amount, it limits the Mayor's ability to act swiftly to unforeseen emerging community concerns, urgent matters, or opportunities that require timely studies or the engagement of professional services. The Mayor may need to engage professional services to assist with strategic planning for future levy requests, support grant writing efforts, or provide litigation services, ensuring the city is well -prepared and responsive to these critical needs. Administrative Services Department Q9 Admin Service (pg91) Liability property insurance jump from $625k to $1.2million Packet Pg. 67 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 Is insurance over budget? (CM Chen 10.10.2024) A9 I Answer KID: In response to the budget query, it's important to clarify that the comparison being made is between 2023 actual costs of $625K and the proposed 2025 budget of $1.2M. This is not a year -over -year increase but rather reflects changes over a two-year period. The increase accounts for anticipated adjustments in WCIA insurance costs which are provided to us from WCIA. Please refer to the table below for a detailed comparison of WCIA insurance costs over the relevant years to better understand the changes. Please note this is an allocated cost across operating funds. This table shows the expense in total notjust to the General Fund: Polio• 2023 24 hicr 2024 25 inct 2025 WCIA Est. 2026 WCLA Cak Est. Liability 867,056 41.7°0 1,228,717 30.2% 1,599,536 2,079,397 Auto 44,874 65.8°o 74,394 6.6% 79,307 84,541 Fidelity Bond 2,526 2.30. 2,583 4.0% 2,686 2,794 20,648 6.10. 21,904 4.0% 22,780 23,691 Pr • & Phvsical Damage 484,913 34.2% 650,575 2.5% 667,074 683,751 Total S1,420,017 S1,978.163 1 2,371,393 1 2,974,174 Q10 Admin Service (pg91) Interfund loan principal payments Can principal payments be pushed out to 2027? (CM Chen 10.10.2024) This question will be forwarded to the next query. Q11 IAdmin Service (pg91) fund 009 LEOFF medical $275,000 No longer with the city if Edmonds join RFA in 2026. (CM Chen 10.10.2024) A11 Answer KD: In response to the query regarding the inclusion of retirement -related expenses in the budget for LEOFF eligible personnel, I want to clarify the reasoning behind keeping these costs within the city's budget. Currently, negotiations are ongoing, and there remains uncertainty about which expenses will become the responsibility of the RFA and which will continue to be the city's obligation. My decision to leave these retirement -related costs in the budget is based on ensuring the city is able to meet its required commitments to retired LEOFF- eligible personnel. As these payments are a legal and ethical obligation, I believe it is essential to ensure that we are prepared to provide the necessary retirement resources to those individuals. If there is a possibility that these costs remain the city's responsibility even after the transition to the RFA, I want to ensure that we do not risk underfunding or abandoning any of these obligations. However, if the city officially joins the RFA and it is Packet Pg. 68 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 determined that these costs will no longer be the city's responsibility, we will revisit this budget allocation and make the appropriate reductions at that time. In the meantime, I believe it is prudent to plan for these expenses to protect the city's financial and legal responsibilities to its retirees. Q12 Admin Service (pg92) fund 009 LEOFF expenditure of $311,500 No longer with the city if Edmonds join RFA in 2026. (CM Chen 10.10.2024) Al2 Answer KID: Same as above Police Department Q13 Police (page 103) Number of Chiefs and Commanders What is the appropriate number of chief and commander for a police department of 68.8 (CM Chen 10.10.2024) This question will be forwarded to the next query. Q14 Communications down from 53Kto 500? How/why? (CP Olsen 10.14.2024) • Our understanding is that IT was billing directly to our BARS number... now they are making inter -departmental transfers. Q/A15 Travel Doubled from 20k to 50k - how/why? As slide says decreased to mandatory trainings only- more due in 2025 than in 2024 due to? New hires? Something else? (CP Olsen 10.14.2024) • Several training courses are required. For example, in 2025, state mandates will require Patrol Tactics for all officers to undergo twenty-four hours of training, including de-escalation and emotional intelligence. o This is in addition to the training required (about 30 hours) for all other core classroom, tools, and weapons training, which is covered through additional sessions all year long. All efforts are made to ensure that the students and trainers are on duty for these sessions. • In 2024, several mandatory budget line items were cut by a percentage. An example is the travel/training budget. This fund covers mandatory SWAT training we must pay for, usually requiring us to send officers and theirgear out of state. • We also had tenured staff members retire, resign, or lateral to agencies out of state. This will require us to train staff to perform tasks like accident reconstruction in our traffic safety unit. Packet Pg. 69 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 Q/A16 Misc doubled from 53k to 79.5k- what additions are here? (CP Olsen 10.14.2024) • the miscellaneous budget covers expenses such as notary fees, membership fees for WAPRO and LEIRA, (required for public disclosure and our records/evidence staff). • Merchant banking fees, which are charged to the PD without us being able to pass that fee to individuals using cards for pet licenses and CPL's. • Dump fees: If the PD tows a trailer or RV and we pay for disposal. • Explosive licenses that we are required to maintain are in this category. • All department training fees are billed to miscellaneous o Required subscriptions for our traffic unit are billed here as we Q/A17 Lease Payments up 300k-600k- is this because of the additions of new cars or something else? (CP Olsen 10.14.2024) This is the budget for traffic safety cameras, • There was $300,000 added for the school zone cameras, o With the red-light cameras, the amount will go up to $600,000 Q/A18 Cost of parking person versus revenue brought in. Could we cover the cost of the salary with fines? (CP Olsen 10.14.2024) • vve nave estimated that the revenue brought in will cover her salary. Based on current performance, yearly fines are estimated to be around $144,000. o The parking enforcement officer's salary and benefits in 2025 would be $118,000. Q/A19 Loss of PRR specialist -worth increase in liability? (CP Olsen 10.14.2024) No, eliminating a position would create no redundancy for sick leave, vacation, extended leave, or other long-term absences of the remaining FTE. • Having only one FTE while maintaining the body -worn camera program increases the liability of not properly fulfilling a PDR request. • Fines for PDR violations are very costly (as stated in the police budget presentation). • FTE's who hold this position must be properly trained and certified. The work cannot be disbursed to any available employee as Collective Bargaining Agreement ramifications would also come into play. Packet Pg. 70 7.5.a Council Budget 2025-26 Queries Submitted by October 10, 2024 1.0 Published October 17, 2024 • Increased staff burnout and possible turnover would occur as employees are asked to do more with less. It also increases the chances of slow response to community and inter -departmental questions and requests. Q/A20 What is the budget impact (fully loaded fte cost) if we reduced the number of Assistant Chiefs to one (reduction of one) (CM Paine 10.14.2024) The salary and benefit cost for one Assistant Chief is $310,316 Q/A21 Does this include the separation costs too? (CM Paine 10.14.2024) No, that would be without separation costs. Those separation costs would really depend on which person would leave and any other information/negotiation/packages, etc. So, it would be hard to say. 1 can say that lost year, our separation costs for those leaving the department, depending on tenure and leave time, would average between 15,000 to 60,000. Packet Pg. 71 7.6 City Council Agenda Item Meeting Date: 10/22/2024 CIP/CFP 2025-2030 Queries Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History To help streamline and manage the many CIP/CFP questions and emails from councilmembers to staff, a consolidated question/answer process has been coordinated by Council Staff. Published Queries with Responses are sent to Councilmembers by email, and published under received for filing. Recommendation For Information Only. Narrative N/A Attachments: CIP-CFP Queries 1.0 published Packet Pg. 72 7.6.a Council CIP/CFP Queries 1.0 Submitted by October 10, 2024 Published October 17, 2024 Q1 PWT 32 (pg 42 Draft PW CIP/CFP) 84th walkway from 238 to 234 wasn't this designed in 2024 with money taken off intended sidewalk project on 7th at Civic park? Also, questioningthe design in 2025 and the construction out in 2028/2029. What can we bump to move this up? (CM Olson 10/6/2024) Al Background: • In December 2022, City Council programmed $160k of ARPA funds in 2023 to fund the design phase. • In 2023, ARPA funds were removed from project and no design workwas completed in 2023. • In fall. 2023, a previous CM proposed moving Facility Maintenance Bond funds from the 71h sidewalk to this project; however, 84th Ave sidewalk was not adjacent to City owned property and was not recommended for facility bond funds. • In November 2023, City Council moved $75k in REET funds from the 2024 Overlay program to fund preliminary design in 2024. • Staff presented initial concepts and conceptual estimates in June PPW committee • Committee requested additional details and cost information to be included in full City Council presentation • Presentation has been on -hold since June committee while staff has been working on new budget process (priority budgeting), developing operating and capital budgets and higher priorities. Construction has been programmed in the unconstrained (2028-30) six -year forecast since funding isn't secured or reasonably expected at this stage of the project. As more design work is completed, staff will look for future grant opportunities to fund construction. (RSE 10/15/2024) Q2 PWT 20 (pg 27 Draft PW CIP/CFP) Are signal upgrades (PWT 20)Time Critical? Is there anything else that can be pushed out to make financial way for this to happen sooner? (CM Olson 10/6/2024) Q2.5 PWT-20 SR-104 adaptive system 236th to 226' What is the reason for the delay in 2026 (CM Chen 10/10/2024) A2 Project PWT 20, SR-104 Adaptive System, is also in the unconstrained forecast because the $3.5M shown in 2028 is unsecured funding. Staff will pursue a Packet Pg. 73 7.6.a Council CIP/CFP Queries 1.0 Submitted by October 10, 2024 Published October 17, 2024 transportation grant in the future to fund the construction phase, and depending on when the grant is secured, may allow construction to move to an earlier year. (RSE 10/15/2024) Q3 PWT-39.1 (pg??) Bicycle Improvement - 224th from Hwy99 to Interurban trail. In which year can this be done (CM Chen 10/10/2024) Q3.5 I would like to add to the 25 — 26 CIP the study for the preliminary design of the Bike/Ped bridge over 104. The purpose of placing this study on this near -term CIP is to allow for potential grant funding for the preliminary design. (CM Paine 10/14/2024) A3 This question will be forwarded to the next query. Q4 PWT 40 (pg 49 Draft PW CIP/CFP) (Maplewood) I don't remember seeing design split over two years in the past. Is this a double entry (in two columns by mistake) or just an unusual circumstance? Also seen in PWT 66. Is there sidewalk from 196th to 200th already? I am wondering why it would stop at 200th instead of 196" (CM Olson 10/6/2024) A4 Design over two years is not a mistake and is assumed on larger more complicated projects. There is not existing sidewalk from 1961" St to 2001" St. Maplewood does not connect to 1961" St since Maplewood Park is at the end of this street segment. (RSE 10/15/2024) Q5 PWT-64 (pg 69 Draft PW CIP/CFP) Green Street - 236th from 84th Ave W to Hwy 99 Was this project cancelled in 2023? (CM Chen 10/10/2024) A5 No, the project was not cancelled in 2023. City Council at the 11/6/23 meeting moved this project to 2029 (61" year of the CIP/CFP document). Staff followed this direction in the proposed PW 2025-2030 CIP/CFP and moved the project to 2030 (61" year of CIP/CFP document). (RSE 10/16/24) Q6 PWT 66 (pg 60 Draft PW CIP/CFP) 4th Ave Cultural corridor Can we verify that this funding amount is based on the reduced scope of work council asked for last time It came to us? (CM Olson 10/6/2024) A6 This funding amount is not based on a reduced scope of work. We expended our project funds in order to get to the number presented to Council last. We did not have the funding to reduce the scope, pull out all of the complementary costs, and provide an accurate estimate for future biennia. Future design funding can reduce the scope and get us to the next level of design and budget estimation. We are not asking for that this funding cycle. Q7 HAWK Crosswalk at Firdale Ave and 243rd- not included. Feel like this is a need in service to both community and the businesses. (CM Olson 10/6/2024) A7 This question will be forwarded to the next query. Q8 PWF- 01 (pg 102 Draft PW CIP/CFP) Are we doing only the minimum required for safety considering the active design process underway intended to replace the building? (CM Olson 10/6/2024) A8 This question will be forwarded to the next query. Q9 PWF-01 Boys and Girls Club Is this building being rebuilt by Boys and Girls Club? (CM Chen 10/10/2024) Packet Pg. 74 7.6.a Council CIP/CFP Queries 1.0 Submitted by October 10, 2024 Published October 17, 2024 A9 Yes. The project design, permitting, building demolition and construction is completely the managerial and financial responsibility of the Boys & Girls Club. (AF 10/14/2024) Q10 PWF-04 (pg 105 Draft PW CIP/CFP) are the expenses in 2025/2026 for the ranger station or fishing pier? If ranger station, should we put off those expenses until we are re- employing the beach rangers? Currently we don't have budget for those positions. Support For roof replacement on the fishing pier bathroom (CM Olson 10/6/2024) A10 This question will be forwarded to the next query. Q11 PWF-06, 07, 08 (pgs 107-109 Draft PW CIP/CFP) If we have built a budget based on assumption of joining the RFA, should our CIP/CFP be based on the same assumption? This would move building maintenance for fire stations to zero starting in 2026. (CM Olson 10/6/2024) A11 This question will be forwarded to the next query. Q12 PWF-12 (pg 113 Draft PW CIP/CFP) Edits required re operation of the preschool (program lost to budget cuts) (CM Olson 10/6/2024) Al2 This question will be forwarded to the next query. Q13 PWF-15 (pg 116 Draft PW CIP/CFP) Solar installation done? Still listed in description of projects to be done. Add apostrophe in courts in last line (CM Olson 10/6/2024) A13 This question will be forwarded to the next query. Q14 PWF-23 (pg 160 Draft PW CIP/CFP) Is the 2030 plan for library roof realistic? Will it in fact have to be done sooner than that? (CM Olson 10/6/2024) A14 This question will be forwarded to the next query. Q15 Police Station Relocation will also be bringing up for discussion in the special meeting whether it is time for us to show our intent to move the police station by adding a new station to the CFP. What is the value of waiting to add the new/moved Police station to 2025 update instead of this one if council knows they want that future now? We are still holding a hearing for the CIP/CFP this year even if more major attention to the CIP/CFP is intended for 2025. (CM Olson 10/6/2024 and 10/8/2024) A15 Police Station Project has been added to PW document in the Facilities section. Unsecured funding of $100k shown in 2029 to complete a feasibility study. (RSE 10/16/24) Q16 PWD — 04 (pg 87 Draft PW CIP/CFP) Lower Perrinville Creek Restoration Project Change says "cost and funding revised" From what to what? (CM Olson 10/8/2024) A16 Funding and overall project costs revised from $7.636 million as shown in last year's CIP/CFP to $4.5 million. This is because BNSF will be doing their Railroad culvert replacement work in house as a separate project, instead of it being part of the City's project. (MD 10/16/24) Q1 Woodway campus athletic complex Phase 1 lighting (pg 17 Draft Parks CIP/CFP Packet Pg. 75 7.6.a Council CIP/CFP Queries 1.0 Submitted by October 10, 2024 Published October 17, 2024 Do we need a new POC at ESD to help move this forward? Can we ask the superintendent for a name of someone to workwith? (CM Olson 10/8/2024) Al Thank you for offering that support. The Parks department has a good working relationship with the Edmonds School District and will be able to connect with appropriate staff when it is time to move it forward on the project. The larger concern is ESD having staff capacity to develop a joint -grant application and align their capital program to match with the city's. (AF 10/14/2024) Packet Pg. 76 8.1 City Council Agenda Item Meeting Date: 10/22/2024 Approval of Council Meeting Minutes October 1, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-10-01 Council Minutes Packet Pg. 77 8.1.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES October 1, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Chris Eck, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Rod Sniffen, Assistant Police Chief Angie Feser, Parks, Rec., & Human Serv. Dir Shane Hope, Acting Planning & Dev. Dir. Jeff Taraday, City Attorney Sharon Cates, City Attorney Nicholas Falk, Deputy City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 6:59 pm by Mayor Rosen in the Council Chambers, 250 5' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Paine read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who r since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their = sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." — 3. ROLL CALL U Deputy City Clerk Nicholas Falk called the roll. All elected officials were present. c v 4. PRESENTATIONS c N 1. NATIONAL ARTS & HUMANITIES MONTH PROCLAMATION c d E Mayor Rosen read a proclamation proclaiming October as National Arts and Humanities Month in 0 Edmonds. a Arts Commission Chair Tanya Sharp accepted the proclamation. She said she was honored to accept the proclamation on behalf of Edmonds' arts community and sincerely appreciated recognition of National Arts and Humanities Month and the vital role arts and culture plan in the community. She thanked the city council for their support of the arts. 2. ARBOR DAY PROCLAMATION 2024 Edmonds City Council Draft Minutes October 1, 2024 Page 1 Packet Pg. 78 8.1.a Mayor Rosen read a proclamation proclaiming October 1, 2024 as Arbor Day in Edmonds. Tree Board Chair Wendy Kliment accepted the proclamation and introduced Tree Board Member Ross Dimmick. She thanked the mayor and city council for recognizing Arbor Day and the importance of trees. The tree board provides advice to the mayor and council and educational information about trees to Edmonds residents. The tree board plans to give away 100 trees on Saturday at the Farmers Market beginning at 9 am until they are gone. Tree board members will be on hand to answer questions and provide information about critical areas in Edmonds. MAYOR'S FINANCE UPDATE Mayor Rosen invited the council and public to watch the video of his budget presentation. 5. APPROVAL OF AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Jason Penaluna, Edmonds, a 20-year practicing functional neurologist in Shoreline, relayed information to assist the council in making educated, informed and reasonable choices on behalf of its residents which protect and benefit the community. This announcement is related to the federal court ruling in California to stop the practice of drinking water fluoridation which came after seven years of legal debate. The court ruled that the practice of water fluoridation poses an unnecessary risk to people's health, especially the brain development of children. Water fluoridation was also found to provide no benefit to oral health, yet found to be neurotoxic when introduced systematically to the body. The most compelling aspect of the court proceedings was the presentation of a Harvard University study from several years ago that confirmed IQ scores were significant lower in children who consumed fluoridated water; 60% of children have chronic health conditions these days linked to environmental toxins, toxic food, vaccine ingredients and don't need a continued attack on their health through their water supply. There were also medical legal aspects to the case; according to the FDA, fluoride is considered a drug, therefore, since the 50s when fluoride was introduced to drinking water, people have been ingesting a known drug without informed consent which spits in the face of medical ethics, goes against the Geniva Convention and fails to warn people of potential detrimental side effects associated with every drug. He implored the council to start an immediate plan to rid fluoride from the City's water supply and to join other communities at the cutting edge of community health who have done the same. As a well-informed and concerned member of the community, he offered his services if needed. Bill Krepick, Woodway, recognized the budget is front and center tonight after Mayor Rosen presented a very thorough explanation of the proposed budget, making it very clear the budget as presented will require a lot of further discussion by council. As the council reviews the proposed budget, he asked that they pay particular attention to the question of RFA cost versus price. He expressed concern that the RFA has not provided any proof why the cost of their services, which will not change, will increase from $11.5 million in 2023 to $19 million in 2026. He found it a travesty that the RFA has the gall to suggest a 65% price increase when there is no concurrent cost increase in their services. He urged the council to seriously consider the Edmonds' own fire department as an alternative because he anticipated the City could finance the fire department for $12 million and not require taxpayers pay $19 million. He asked which of the Blue Ribbon Panel's recommendations were included in the budget and whether the budget included any of the recommendations from the September 14 citizen focus group. The City's police chief is on record saying at least two studies have shown the City would receive economies of scale equivalent to a 50% savings in Edmonds City Council Draft Minutes October 1, 2024 Page 2 Packet Pg. 79 as 0 U O O 4 N O N r-� _ W E r a 8.1.a the cost of police services at the same level of service via a contract with the Snohomish County Sheriff's Office. He questioned adding 33 officers when the police budget could be reduced by 50% for the same level of service via a contract with Snohomish County. He also requested the council consider double taxation with regard to fire and EMS. Zach Bloomfield, unincorporated Edmonds, referred to Item 9.2, Policy for Expanding MUGA Boundary, commenting the proposed policy language provides a valuable clarification of the City's approach and policy regarding consideration of MUGA redesignation A clear policy would be a critical tool in supporting the council's initial motion last year to open discussions with Lynnwood and Snohomish County about the topic and generally will serve the City well in the future in light of other MUGA designation and annexation questions. He expressed support for the language in the policy that provides an unbiased and external analysis on costs and cost allocation. He encouraged the council to include language regarding cost allocation between the City and other stakeholders rather than only total cost without understanding who would be responsible for bearing the costs. He encouraged the council to include the language in the draft comprehensive plan. 7. RECEIVED FOR FILING WRITTEN PUBLIC COMMENTS S. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COMMITTEE MEETING MINUTES SEPTEMBER 17, 2024 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES SEPTEMBER 17, 2024 3. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 4. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 5. APPROVAL OF PROPOSED CHANGE OF PROCEDURE FOR OCTOBER 29 PUBLIC HEARING ON PRELIMINARY BUDGET 9. COUNCIL BUSINESS 1. COMPREHENSIVE UPDATE TO CONTRACTING AND PURCHASING POLICIES AND PROCEDURES Sharon Cates, City Attorney's Office, explained she has been working with City staff on the update to the purchasing policies and procedures. City council reviews and approves updates to the City's purchasing policies and procedures on a fairly regular basis; however, the policies have not undergone a comprehensive update for several years and not in the 14 years she has been with the city. She prepared a draft based on other jurisdictions' recently updated purchasing policies and procedures and worked closely with the directors and other staff who work with the policies on regular basis. The purchasing policies and procedures are not necessarily in final form and the council has the opportunity to discuss additions and changes that were proposed by the Finance Committee. There was a lot of great input at the Finance Committee; the three major proposals suggested by the committee are outlined in the agenda memo. Councilmember Paine referred to the email she sent today with a question and motions she would like to make. She asked the dollar threshold for projects to be on the CIP. Ms. Cates answered that is not part of the purchasing policies unless the same contracting authority limits apply to CIP projects. Parks, Recreation and Human Services Director Angie Feser answered to her knowledge there was no threshold or dollar Edmonds City Council Draft Minutes October 1, 2024 Page 3 Packet Pg. 80 a� r 0 U O O 4 N O N W E r a 8.1.a amount to quality a project to be on the CIP. The capital program is often based on funds and restrictions on funds and the projects they are allocated to. She was not aware of a policy related to a minimum collar amount per project for it to be listed on the CIP, it was more the nature of the project Councilmember Paine commented sometimes a project balloons and tips over some threshold, and she wondered if it should have been in the CIP. Ms. Feser asked if Councilmember Paine's question was related to an initial project that was approved for a dollar amount and as the project proceeds, it exceeds that amount or becomes a rolling project that has continual phases. Those are two different questions; projects and budget allocations are approved by city council when the capital budget is authorized. The council also authorizes project bids and contracts. As projects are proceeding, the council can ask for updates regarding expenditures. Typically when projects are closed out, they are brought to council and if the budgeted amount is exceeded, that is also brought to council. Councilmember Paine agreed that was the normal and expected process. Sometimes there is scope creep where there are project add-ons, nice to haves, are added. She was unsure if that has happened and wondered if there were thresholds that will land a project on the CIP. Ms. Feser explained when there is a contract related to a capital project, if that contract is amended or a change order over $50,000 or a change that will exceed the total amount, staff has to bring the contract amendment to council. Once a contract is authorized, if that amount is exceed, council approval is required. Councilmember Chen thanked Ms. Cates and the directors for working on this comprehensive update. He noted there was a really good discussion at the Finance Committee last week, but he noticed some of the changes that were discussed were not included in the policy. One of the major topics of discussion was the spending threshold for the mayor and directors throughout the updated purchasing policies and procedures. The original purchasing policies had a spending limit of $100,000 and this proposed policy increased that to $150,000 and other thresholds were adjusted by scale throughout the document. COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO APPROVE THE PURCHASING POLICIES AS PROPOSED. Councilmember Dotsch asked if there were any goals or learning opportunity such as being more efficient, saving money, making the policies less redundant, instead of looking at what other cities were doing. Ms. Cates answered there were a variety of goals, one was to increase the quality of the guidance to add some context about why things are done the way they are, the ethics of procurement, and based on the type of — questions she gets on regular basis, she felt a more robust guidance document would help staff be more efficient and to streamline the process. Part of the goal was context, incorporating new state law, and v clarifying some confusing language. Most of what was in the current policies still exists, but was updated and/or made more robust. She also got input from directors about changes in internal policy and procedures c and clarifying the policy document to reflect those changes. Councilmember Dotsch asked if there was a v redline version. Ms. Cates answered she tried to do that initially, but it was too complicated to understand. c N COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER CHEN, TO AMEND THE UPDATED CONTRACTING AND PURCHASING POLICIES AND PROCEDURES E DOCUMENT, SPECIFICALLY IN SECTION 5.3 MULTIPHASE AND MULTI -VENDOR PROJECTS, TO ADD TO THE LAST SENTENCE, "AND COUNCIL MAY CHOSE TO ASSIGN r PROJECT CODING TO SPECIAL PROJECTS AT ITS DISCRETION." Q Councilmember Nand relayed her understanding there has been trepidation about assigning special project numbers, but for multiphase and multiyear projects that receive a high level of public scrutiny and have a great deal of council interest due to the use of resources, council should at its discretion have the ability to ask that project coding be assigned, not only for capital expenditures but also associated labor costs, not just vendors, but also internal staff. She recognized this would be a paradigm shift for the City and did not Edmonds City Council Draft Minutes October 1, 2024 Page 4 Packet Pg. 81 anticipate it would be used exhaustively or even routinely, but as the City may choose to pursue large and complicated capital projects in the future, this could be a tool to provide transparency and insight to public and the council. Councilmember Paine appreciated the idea to provide the option for council to request project coding. She recalled at the last meeting, the agenda memo said all projects have coding assigned. She recalled staff indicating the difficulty with requesting project coding after a project began as some of expenditures and cost would not be captured. She was unable to support the amendment. Council President Olson commented this was an interesting proposal and thought. She asked if a staff person could identify the pros and cons. She pointed out the wording "at council discretion" means it would need to be a council majority request and would not occur all the time. Ms. Feser responded, speaking from her experience in her department, every capital projects has its own specific code and expenditures related to that project are tracked by Finance. If a project lives in operating, it may be difficult to assign a project code and track expenditures and would be quite time intensive because every staff member involved in that project would have to list that on their time sheet and it would have to be recorded. Staff still does time sheets on paper, so for example if a project took six months and council wanted to know the amount of staff time involved, staff would need to know from the beginning of the project that time would be coded and tracked and go back through every timesheet to account for the time. It may be easier to track employees' time if the City had a different time sheet system. Most of the employees in her department do not track their time by project, except for the project manager. Councilmember Chen recalled the Finance Committee had this discussion last week and input from Acting Finance Director Dunscombe. To his recollection, what Ms. Feser described was the same as Ms. Dunscombe's input. Considering the City's new ERP system has yet to be implemented, there are some unknowns about its capability. Although he agreed with council having the discretion to request project coding, he believed staff and council have the same desire to have a project tracking mechanism in place. However, at this point it will add extra work for something that is already being accomplished. He did not support the amendment. Councilmember Nand agreed the Finance Committee had a robust discussion. The current ERP and timesheet system make this logistically difficult, but she wanted to insert this into the policies now so future council know it could potentially be done in the future for special projects, especially avant-garde projects such as the carbon capture system, the wastewater treatment plant, Landmark 99, etc. When the City receives public inquiry about how much internal staff time has been used for a project, it would provide that level of transparency and accountability for the council and the public. She understood if the administration and councilmembers do not feel this is the appropriate time to include this language. AMENDMENT FAILED (1-6), COUNCILMEMBER NAND VOTING YES. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER ECK, TO AMEND THE FIRST SENTENCE OF SECTION 1.5 ON PACKET PAGE 52 AS IT IS REDUNDANT AND EXCESSIVE. [SENTENCE TO BE DELETED READS, "A VIOLATION OF ANY OF THE PROVISIONS OF THE PURCHASING POLICIES MAY RESULT IN DISCIPLINE TO THE INDIVIDUAL INVOLVED WHERE, IN THE OPINION OF THE MAYOR (IN THE CASE OF EMPLOYEES) OR THE CITY COUNCIL (IN THE CASE OF AN ELECTED OFFICIAL OR MAYOR), SUCH DISCIPLINE IS IN THE INTEREST OF THE PUBLIC AND GOOD GOVERNMENT."] Councilmember Paine explained the next paragraph covers this, rules and RCWs to ensure all officers and employees should be aware of the policies and compliance. The HR director stated the directors and people who manage contracts are very familiar with the policies and do all they can to comply with them. She felt Edmonds City Council Draft Minutes October 1, 2024 Page 5 Packet Pg. 82 as r 0 U 0 O T_ v N O N _ d E c� r Q 8.1.a this language was unnecessary and a bit redundant as there are other systems in place. She commented the last line, "such discipline is in the interest of the public and good government" is vague and if there is a policy violation, it should be cut and dry and discipline should be defined by normal policies and procedures and not based on the interest of the public or good government. Council President Olson commented the council has gotten feedback from the public that there are never any consequences when things don't go the way they're supposed to. She asked if this sentence was redundant and there were still consequences for not following the policy. Ms. Cates apologized she did not understand this was what Councilmember Paine was referring to earlier today. Because Councilmember Paine spoken with the HR director and she hasn't, she was hesitant to speak on behalf of the City. The intent of that sentence was to put people on notice that these are important policies to follow and that there are state law violations that could happen, but internal discipline can also potentially happen if the policies are not followed. In her mind, it is somewhat separate and potentially a good reminder to new staff about the importance of following the policies. It is up to the council to include language they are comfortable including. Ms. Feser responded from her perspective it may be a bit redundant. She was curious if the language in the personnel policy aligned with the language in the purchasing policy. When there is the same type of policy in two different documents, if one is changed, the other needs to align with it. To Ms. Cates' point, it is nice to have it in the policy so employees are aware there are consequences, but everything employees do at work is part of the personnel policy. Councilmember Nand expressed concerned with removing the language because if there was corruption or inside dealing, that should be deterred to the maximum extent possible to avoid creating the perception that city employees were doing anything unethical. She preferred the mayor have the discretion to discipline such as meeting with an employee, writing someone up, etc. before something was reported as criminal and prosecuted. She was unable to support the motion to strike this language. Based on years of managing people and working with HR, Councilmember Eck said it doesn't hurt to have a policy like this, but including it does not necessarily compel the administration to hold people accountable. It is neater and cleaner to have a simple line saying something like noncompliance with this policy could make you subject to the City's disciplinary process. She agreed with Councilmember Paine and it appeared the HR director indicated if the City already has a disciplinary process, that can be referenced, but including it doesn't force the administration to hold people accountable. Councilmember Dotsch said she was inclined to retain the language, believing it was separate. Coming from a private business and HR background, it was important to have this policy. If legal counsel was comfortable with including it, she was fine with including it. AMENDMENT FAILED (3-4), COUNCIL PRESIDENT OLSON AND COUNCILMEMBER DOTSCH AND COUNCILMEMBER NAND VOTING YES. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER NAND, TO AMEND THE LANGUAGE IN SECTION 2.3 ON PACKET PAGE 53, FORMER EMPLOYEES AS VENDORS/CONSULTANTS/CONTRACTORS, TO ADD, "FORMER CITY EMPLOYEES WHO WERE IN A DIRECTOR OR MANAGER POSITION WHEN THEY LEFT THE CITY, MAY NOT CONTRACT WITH THE CITY AS A VENDOR OR CONSULTANT AS DESCRIBED IN SECTIONS 7.1.2 AND 7.2 FOR A PERIOD OF ONE YEAR. THIS EXCLUSION DOES NOT APPLY TO RETURNING PERSONNEL TO BACK FILL AN OPEN POSITION ON A TEMPORARY BASIS." Edmonds City Council Draft Minutes October 1, 2024 Page 6 Packet Pg. 83 as r 0 U 0 0 T- v N 0 N _ d E c� r Q 8.1.a Councilmember Paine said she was familiar with this in her past employment where people would pop in and out of public service as soon as they left, director positions and positions who managed people and contracts, with no cooling off period. When they leave the City of Seattle, they would take a vacation and come back and begin consultant contracting, using all the contacts gained while working for the city for their personal or business gain without a cooling off period. Having a cooling off period ensured no backroom dealing occurred in those situations. This would offer a way for people to backfill in a position such as Ms. Hope serving as an acting director. Councilmember Chen expressed support for the amendment to prevent unethical purchasing practices. Council President Olson said she wished she knew more about the pros and cons. Ms. Feser respected Councilmember Paine's perspective after seeing this occur in a larger organization. However, in the next couple years, positions will be eliminated and departments will be downsizing quite a bit. This would prevent managers who left the City from contracting or filling in for a year. There are some extenuating circumstances in the next couple years and this would limit existing staff from provide their expertise and experience to the City within a year. Council President Olson asked if the wording, the exclusion does not apply to returning personnel to backfill an open position on a temporary basis, whether that would address returning on a temporary basis. She asked if Councilmember Paine intended for it to be applicable to both a temporary position and consulting. Councilmember Paine asked if Ms. Feser was referring to someone returning to a position similar or equal to the one they left as a temporary backfill or hiring them as a consultant. Ms. Feser said she was referring to hiring them as a consultant. Councilmember Paine asked if the intent was for them to do similar work. Ms. Feser answered yes. For example, if a manager position is not funded, but there are still projects or work to be done, instead of paying that employee full-time, they would vacate the position and use consulting services to complete the project or return for certain circumstances. It was not necessarily backfilling the position, but providing their expertise to bridge gaps while the position was not filled. Councilmember Paine said she understood that dilemma. She has seen it used for bad, but understood the need to ensure the wheels stay on bus. COUNCILMEMBER PAINE WITHDREW THE MOTION WITH THE AGREEMENT OF THE SECONDER. Councilmember Paine commented she still thinks it's a good idea, but after the City is out of this situation. Councilmember Nand thanked Councilmember Paine for raising that topic, relaying her understanding there is a huge perception of corruption at the federal level due to the revolving door. She thanked Ms. Feser for adding context. COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER NAND, TO AMEND POLICY 4.1, PACKET PAGE 56, TO ADD AFTER THE SECOND SENTENCE, "THE MAXIMUM DELEGATION OF CONTRACTING AUTHORITY FROM THE CITY COUNCIL TO THE MAYOR AND DEPARTMENT DIRECTORS IS $100,000." Councilmember Chen commented as was discussed by the Finance Committee, he understood the purchasing power of dollar is lower due to inflation, however, considering the City's current financial situation, the presentation of the biennial budget indicated the City has a $13M gap to fill in 2025 and potentially a bigger gap in 2026. He felt it was not the right time to raise the spending limit from the current $100,000 to $150,000. The timing would be better when revenue sources have been secured and the council can review and amend the purchasing policy in the future. Edmonds City Council Draft Minutes October 1, 2024 Page 7 Packet Pg. 84 a� r 0 U O 0 T_ 4 N O N r-� _ d E r a 8.1.a Council President Olson commented there may be a logistical issue with this amendment as Sections 8, 9 and 10 still contain dollar thresholds that would be contrary to this amendment. The intent is enduring policies that will always apply, not just when the City is in a fiscal emergency. She suggested leaving the policy as proposed and in Section 17.11 Miscellaneous or adding Section 9.1.2.6 that states, "In the event of and for the duration of a declared fiscal emergency, the contracting limits in Sections 8, 9 and 10 will be reduced by 33%." That would reduce the authorities to the current levels but allow an automatic rebound to the levels adjusted for inflation once the City is out of the fiscal emergency. Councilmember Nand offered a friendly amendment and asked if there was a way to phrase the amendment so the maximum delegation of contracting authority to the mayor and department directors is $100,000 and amend that throughout the document. City Attorney Jeff Taraday suggested directing the city attorney to bring back a document at a subsequent meeting that has a maximum delegation of $100,000. That would give the city attorney time to make that change throughout the document and bring it back on consistent with those changes shown rather than making the changes in multiple places on the fly tonight. COUNCILMEMBER CHEN ACCEPTED MR. TARADAY'S RECOMMENDATION TO DIRECT THE CITY ATTORNEY TO CHANGE THE SPENDING LIMIT TO $100,000 THROUGHOUT THE DOCUMENT AND BRING IT BACK ON CONSENT AT A FUTURE MEETING. Councilmember Tibbott said he did not support the amendment although he could change his mind during deliberations. One of the points raised in the packet was in addition to inflation, there is a certain amount of time involved with bringing smaller projects to council for the authority to spend. He preferred to have City staff spend time on higher priority projects and this is one way to do that. He respected that this document had been prepared with best practices in mind and a high level of trust in the administration to conduct themselves as it relates to the City's current financial condition. This is a long-range, enduring document and the amendment is a short range solution. Councilmember Paine said she found it difficult to support the amendment after listening to the discussion during the Finance Committee meeting and knowing there has been a tremendous level of inflation during the last three years. She agreed with Councilmember Tibbott that the council would be inundated with requests that could probably be much better handled within the spending authority. The directors have a good understanding of their budgets and just went through the budgeting by priorities exercise and rebuilding the City's budget and she trusted them to not overspend. The proposed limits are within a reasonable range and she feared having a restrictive limit would hinder the process of getting projects out. Council President Olson did not support the amendment, but will propose an exception clause. She felt that was a better way to handle it so the spending authority could automatically rebound. Inflation has been significant and impactful; this is not about trust, it is about council having enough oversight and awareness during a time when Edmonds is fragile. Councilmember Paine raised a point of order, whether Council President Olson was speaking to the amendment. Council President Olson said she was speaking to the amendment, indicting she planned to vote no because she felt there was a better way to handle it. Councilmember Nand explained she joined the council in 2022 and sat through that budget cycle and participated in the full 2023 budget when the media called the council the tax and spend council and said the council sent the City over a fiscal cliff. Until the City government is financially healthy, council and the administration need to know what each other is doing, have notice, and be able to provide feedback. Keeping the contracting limit at $100,000 will require council authorization for the mayor and directors to spend more than that and therefore have more penetration into how City spending is building throughout the year before finding themselves with a gigantic structural budget gap. This is not intended to impugn the mayor or directors, but simply an attempt to build closer cooperation between the administration and the Edmonds City Council Draft Minutes October 1, 2024 Page 8 Packet Pg. 85 as 0 U O 0 v N O N r-� _ W E r a 8.1.a council. She expressed support for Councilmember Chen's amendment and retaining the $100,000 contracting authority. She noted she did oppose the proposal in 2023 to lower the contracting authority to $50,000. Staying at $100,000 now is where she was comfortable to ensure the council, mayor, public and departments had a greater awareness of how spending was building throughout the year. Councilmember Eck commented there have been many thoughtful comments on both sides. As she listened to Councilmember Tibbott, she tended to agree less interference was good. However, Councilmember Nand makes a good point, the City is in a situation it has not been in previously. She asked if the proposal for Section 8.0, Procurement of Products, was to boost the authority for department director, mayor or designee to $150,000. She did not expect that inflation would decrease or that costs would decrease and if the intent was to be consistent throughout the document, it would be prudent to increase it to $150,000 which still provides the check and balance that Councilmember Nand was looking for. Ms. Cates advised the same levels of increase are proposed in Section 8.0, 9.0 and 10.0. The current levels in the contracting and purchasing policies are $50,000 for directors and $100,000 for the mayor, for product purchases, services purchases, and public works construction related contracting. The proposal is to raise those amounts throughout the document from $50,000 to $75,000 and from $100,000 to $150,000. It would make sense that those would be consistent across board; either remain at current levels or be raised to the new proposed levels or some other level that the council is comfortable with. Councilmember Eck agreed with Mr. Taraday's offer to make the amounts consistent throughout the document, but supported following the recommendation to increase department director or designee from $50,000 to $75,000 and the mayor or designee from $100,000 to $150,000. She summarized with inflation, it seems reasonable to increase the levels and to be consistent within the document. Mr. Taraday commented the document is already internally consistent. If there is a desire to change the delegated limits, that would need to be changed through the document. Otherwise if the council agrees with the limits as proposed in the document, the document is consistent throughout. Ms. Cates agreed. Councilmember Eck proposed rather than $100,000 as proposed by Councilmember Chen, she preferred a $150,000. Mayor Rosen advised that is what is currently in the document. If that was Councilmember Eck's preference, she could vote against Councilmember Chen's amendment. r Councilmember Dotsch commenting having run a business and done purchasing, inflation is what it is. Saving money is a possibility; to keep purchasing the same things for higher amounts is not much of a policy. Inflation of $100,000 in today's dollars is $122,500 not $150,000. To be consistent with something in the middle, she offered the following amendment: v COUNCILMEMBER DOTSCH MOVED TO AMEND THE AMENDMENT TO INCREASE TO 0c $125,000 RATHER THAN $150,000 THROUGHOUT THE DOCUMENT. MOTION DIED FOR v LACK OF A SECOND. N 0 N Councilmember Chen assured his amendment was not about trust; he had full confidence the administration c and directors will do the best for the City. Considering the City's current financial situation including the E mayor's indication there is a $20M gap to fill and that replenishing the reserves will take about 20 years, increasing the spending limit is contrary to solving the financial situation the City is facing. He favored f° exercising common sense. a Councilmember Paine commented the council reviews and approves all the contracts. Section 9 is related to contracts and professional service contracts. Ms. Feser agreed, based on the amounts. From staff s prospective, council authorizes budget allocations for departments; the budget sets the spending authority. The purchasing policy happens within that. For example, if a department is allocated $200,000 for a project and a purchase is made for something for $110,000; the council has already approved up that dollar amount Edmonds City Council Draft Minutes October 1, 2024 Page 9 Packet Pg. 86 8.1.a so this is just another step in the process. This is more about efficiency. She appreciated the conversation around trust; there have been a rough couple years related to budget. When staff has to come to council for authorization according to the policy, it first goes to committee and then full council. Committee meetings are held once a month which can delay the process 3-4 weeks which ironically can add money to the project or the City gets a reputation in the community that authorization for contracts takes a very long time and contractors don't bid on the City's projects. The reason directors worked with Ms. Cates on these amounts is to enable staff to work through the process faster and more efficiency. Council has already authorized amounts via the budget; this is just a step in acquiring a service, product, etc. Councilmember Nand commented these are the council's contracts; when the council sets spending limit and ask contracts to be presented to committee and then on the consent agenda or to full council, that is the council's opportunity to provide feedback to the administration regarding whether proceed or to tap on the brakes. Given the situation City government has spent itself into over the last couple years, now is the time to be prudent and retain the $100,000 contracting limit in order for the council to have discussions, more notice, and a more eagle eyed view of spending throughout the year. The proposed amendment as displayed on the screen: HAVE CITY ATTORNEY'S OFFICE BRING BACK A REVISION THAT CHANGES THE DELEGATION THROUGH THE DOCUMENT SUCH THAT THE MAXIMUM DELEGATION OF CONTRACTING AUTHORITY TO THE MAYOR AND DEPARTMENT DIRECTORS IS $100,000. AMENDMENT FAILED (3-4), COUNCILMEMBERS CHEN, NAND AND DOTSCH VOTING YES. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO DIRECT THE CITY ATTORNEY TO ADD A PROVISIONS THAT DECREASES THE CONTRACTING AUTHORITY STATED IN THIS DOCUMENT BY 33% IN THE EVENT OF AND FOR THE DURATION OF A DECLARED FISCAL EMERGENCY. Council President Olson said she appreciates what councilmembers have said and understood the desire to be faster and more efficient. In normal times, the council wants to support that which is why she supports a higher, inflation -adjusted amount in the document. However, there are special circumstances right now and there have been circumstances in the past where projects were occurring that the public and the council did not ask for, money that was being spent based on somebody wanting to do something, but not the council or the public. When there is a fiscal emergency is not the time to make the proposed adjustment and 33% increases the amount and provides for an automatic adjustment when the City is no longer in a fiscal emergency. Her husband is in finance; with a lot of these rules, if someone is trying to pull a fast one, they simply won't follow them. Limits make it harder for people working in the spirit of good government to do their jobs, but that is an unfortunate reality of regulation. She was glad the council decided to retain the language regarding disciplinary action. She encouraged councilmembers to support her amendment to give the added oversight and awareness to council during this time of fiscal emergency. Councilmember Tibbott asked how the council would know the fiscal emergency is over, whether a declaration would be made ending it. Council President Olson anticipated the council would declare it was over, likely based on meeting the reserve levels again. Councilmember Tibbott commented if it was about reserve levels and it takes 10 years to get there, the council would be locked into 10 years. Mayor Rosen added the clock related to restoring reserves won't start for two years. Councilmember Tibbott supported the comments about oversight and also support the proposed language as it helps to make this an enduring document so if another fiscal emergency occurred in the future, there are guardrails for providing additional oversight. For that those reasons he will support the amendment. Councilmember Nand appreciated the sentiment of the amendment, but was concerned having a dollar amount in a working document that is supposed to guide the administration and that including a provision Edmonds City Council Draft Minutes October 1, 2024 Page 10 Packet Pg. 87 as 0 U 0 O T_ v N O N _ W E r a 8.1.a that states for X number of years the amount is reduced by 33% would make the actual contracting limits confusing for staff and the public. She preferred to set a static dollar amount and lower and or raise that amount by action of the council to make the document less confusing to City employees or members of the public. For that reason, she was unable to support the amendment. Councilmember Chen appreciated the intent to narrow the reduction in the spending limit during the fiscal emergency which was what he was trying to address with his earlier amendment. His amendment was not approved and this amendment would be confusing for staff to follow. It may be difficult to know when the City is in or out of a fiscal emergency; that will need to be defined. It will take 10-20 years to replenish the reserves. If the purchasing policies are reviewed every five years, it would be cleaner to have clear guidance and maintain the $100,000 limits and review them every five years or sooner. He did not support the amendment. The proposed amendment as displayed on the screen: HAVE CITY ATTORNEY'S OFFICE BRING BACK A REVISION THAT DECREASES THE DELEGATION LEVELS BY 33% FOR THE DURATION OF THE FISCAL EMERGENCY. AMENDMENT FAILED (2-5), COUNCIL PRESIDENT OLSON AND COUNCILMEMBER TIBBOTT VOTING YES. Councilmember Dotsch asked how $150,000 was chosen since it does not reflect inflation. Ms. Cates responded she had conversations with directors and that number seemed to work well within budgets and the type of services and products that were purchased. She did not have a clearer recollection of where that number came from other than it is a round number and increases $100,000 by what seemed to be a reasonable amount since it had not been increased since 2009. Councilmember Dotsch said she wished there was better clarity around that number and not just picking a round number. The increased amount does reflect inflation. She relayed her wish that this had come to council for discussion first due to the number of changes in the policy. COUNCILMEMBER NAND MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO a AMEND SECTION 4.3, EFFECT OF CONTRACT MODIFICATION ON APPROVAL AND SIGNATURE AUTHORITY, TO ADD TO THE END OF THE LAST SENTENCE, "AND COUNCIL MUST BE NOTIFIED OF ANY REDUCTION OF A CONTRACT AMOUNT OF $100,000 OR c MORE." 2 Councilmember Nand reiterated these are council's contracts and if the council is delegating a certain authority to the mayor to sign a contract at a certain budget amount, and that contracting amount isn't used, v the council needed to be notified. She referred to the VIA contract, commenting the council and public c deserve notice if there is a reduction in the price of a contract and maybe at the discretion of the c administration, what it intends to do with the added liquidity in the affected budget. v N O N Council President Olson suggested an amendment so the council was notified of any reduction or increase. Ms. Cates responded there are provisions in the purchasing policy that require notification at $100,000. E Councilmember Nand explained the first part of Section 4.3 says if there is a modification that pushes the contract over the next authority limit, there is a notice requirement from the administration. This would add a an additional notification if there is a reduction of over $100,000. Councilmember Paine asked if there is a contract that needs to be concluded and it is significantly underspent, whether the funds go back into the project pot of money. Ms. Feser explained for example if a capital project was budgeted at $100,000 and it finishes at $90,000, the $10,000 goes back into the capital Edmonds City Council Draft Minutes October 1, 2024 Page 11 Packet Pg. 88 8.1.a funds to be spent on something else. The same is true with an operating project; the $10,000 stays in that year's budget to be used elsewhere or if not spent, ends up in the ending fund balance. AMENDMENT CARRIED (6-1) COUNCILMEMBER PAINE VOTING NO. Mr. Taraday asked for clarification, explaining the way he wrote the amendment does not look great in the context of Section 4.3. He suggested possibly it should be a standalone sentence. He displayed the language in the previous amendment: ADD CLAUSE TO THE END OF LAST SENTENCE IN 4.3, "AND COUNCIL MUST BE NOTIFIED OF ANY REDUCTION OF A CONTRACT OF $100,000 OR MORE." Councilmember Nand suggested she make another amendment directing the city attorney to draft the language and include it in Section 4.3 to reflect the spirit of the amendment. Mr. Taraday agreed with that approach. COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER PAINE, TO DIRECT THE CITY ATTORNEY TO AMEND SECTION 4.3 TO INCLUDE A NOTICE REQUIREMENT TO COUNCIL FOR REDUCTION OF A CONTRACT OF $100,000 OR MORE. Councilmember Nand explained this amendment reflects the spirit of the vote the council took, but gives the city attorney discretion to phrase the language more eloquently. AMENDMENT CARRIED UNANIMOUSLY. Mayor Rosen asked Mr. Taraday to advise the council of the main motion. Mr. Taraday advised it was to adopt the purchasing policies as amended by the prior motions. Given the context, it was a motion to have the purchasing policies brought back on the next consent agenda. Council President Olson asked if the council could indicate their consensus to make have it come back on consent since that wasn't in the original motion. Mr. Taraday answered it was somewhat implied by passage of the last motion that directed the city attorney to bring it back on consent. Councilmember Dotsch did not support the motion, relaying this seemed like a rewrite of the whole contracting and purchasing policies, not just an update and she did not feel well enough informed about = what had been changed to vote tonight. Councilmember Nand asked if she was allowed to offer a motion reducing the contracting spending limit 0 to $100,000 if that motion was previously made by Councilmember Chen and defeated. Mr. Taraday v answered if the motion is substantially the same as the motion that was previously voted on and she voted o on the prevailing side of that vote, she can make a motion to reconsider the prior vote. Councilmember o Nand began to make a motion to lower the contracting limit to $100,000, but realized she was not on the N prevailing side of the vote. N UPON ROLL CALL, MAIN MOTION AS AMENDED CARRIED (4-3), COUNCILMEMBERS ECK, TIBBOTT AND PAINE AND COUNCIL PRESIDENT OLSON VOTING YES; COUNCILMEMBERS CHEN, DOTSCH AND NAND VOTING NO. r Q 2. POLICY FOR EXPANDING MUGA BOUNDARY Acting Planning & Development Director Shane Hope relayed the packet includes a memo about a possible policy for MUGAs. A policy can provide for different methods ways to handle it, can be captured in a resolution or in this case, proposed to be included in the comprehensive plan. The comprehensive plan is a Edmonds City Council Draft Minutes October 1, 2024 Page 12 Packet Pg. 89 8.1.a long-term document, intended to think about next 20 years, although it can be amended periodically. She reviewed: • What is MUGA? o Municipal Growth Area Boundary = MUGA o Designation adopted by Snohomish County (through Snohomish County Tomorrow process) ■ To identify specific unincorporated urban growth areas that are associated with a particular city. Annexation & MUGAs o Cities are generally able to annex unincorporated areas only within their county -designated MUGA o MUGA boundary changes may occur as part of a process that involves the affected jurisdictions (for example, two cities and the county) o Edmonds' comprehensive plan does not currently provide direction on potential MUGA boundaries MUGA Expansion possibilities o Recent Proposal o Future proposal ■ Recently, proposal was brought by ■ Over next 10-20 years, additional property owners to consider expanding proposals could be suggested, which Edmonds MUGA to include a new area might have different circumstances ■ Recognition that consideration for ■ For example, they could include a specific site needed to include financial MUGA "trade" between cities or some factors, as well as preference of other other kind of possibility that might be of affected city, and other factors and interest to city council. options Comprehensive Plan Update o Comprehensive plan update this year is an opportunity to consider having a MUGA policy o Policies in comprehensive plan should be broad enough to incorporate long-term issues and options — while still providing direction on intent o Assumed purpose for MUGA policy is to help ensure city council: ■ Has necessary info to decide whether to explore a MUGA boundary change; and ■ Has basis to move forward to get additional info and/or set conditions and to approve, modify or reject pursuing MUGA change. Draft comprehensive plan being published this week o ...has very broad "placeholder" text for a MUGA policy o Draft text could apply to many situations, whether a MUGA change proposal comes from property owners, a city, or whomever o Current draft placeholder text: "Consider carefully any proposed changes to the Municipal Urban Growth Area boundaries that would affect Edmonds, taking into account financial and other factors." Suggestion for more specific language in comprehensive plan: "The City Council may consider a proposal affecting its Municipal Urban Growth Area boundary after receiving adequate information to determine whether it is in the City's best interest to take action on the proposal. The information should include: 1. Whether any other jurisdiction affected by the proposed MUGA boundary change is willing to approve or consider approving the change; 2. An engineering analysis of how the infrastructure of the proposed MUGA expansion area meets or does not meet the City's standards for level of service; and 3. The improvements that may be needed (including any downstream capacity -related improvements) and their cost as estimated by a qualified engineering firm, for the area to meet the City's standards. Edmonds City Council Draft Minutes October 1, 2024 Page 13 Packet Pg. 90 as 0 U 0 0 T_ v N 0 N _ W E r a 8.1.a The City Council may consider the resulting information, along with any other relevant factors, and identify whether additional information should be obtained and/or potential tools, such as an LID process to achieve the infrastructure improvements deemed necessary, be required as part of a City decision to pursue a MUGA boundary change." Next step o Council to discuss and provide direction to include a MUGA policy in the final draft comprehensive plan (no final decision needed now) Councilmember Paine relayed she was glad to see the comprehensive plan was the right place to include this policy. She asked if it needed to live anywhere else in the code or resolutions. Ms. Hope answered it doesn't need to if it is included in the comprehensive plan and the council is satisfied that is adequate. If a really general policy was included like the first one, the council could adopt a resolution with more detail. Councilmember Eck commented Ms. Hope and staff s expertise is reflected in the proposed policy. She felt the proposed policy was the right level, not too detailed, and encompassed most of the issues she and others were concerned about. She supported including the policy in the comprehensive plan update. Councilmember Tibbott appreciated the clarity the proposed policy brings to any future discussion. He asked how the level of engineering analysis was determined and who pays for it. Ms. Hope said the proposed language doesn't say who does it; for example, it could be the council wants to pursue a MUGA expansion so it wouldn't be appropriate to say someone else pays for it. Councilmember Tibbott relayed his understanding the policy just said that information was needed and the scope of who pays for it would be articulated later. Recognizing the comprehensive plan can be revised annually, he asked if a MUGA change could be considered on an annual basis using this criteria. Ms. Hope answered that could be done, however, a MUGA boundary change may take longer than that to go through the process. Councilmember Tibbott summarized initiate a process could be considered once a year. Ms. Hope responding having this policy would allow the process to be initiated without making a decision; it would be just asking for information that would include consideration of other affected jurisdictions and their perspective, costs, etc. To actually take action to include a MUGA boundary change requires buyoff from the county and any other cities and then the council can choose to amend the comprehensive plan to change the MUGA boundary. The council is not prevented from seeking information before changing the MUGA boundary. Councilmember Tibbott relayed his understanding the council could initiate the process, but it might take two years to gather all the information and then the council might revise the comprehensive plan. Ms. Hope agreed. Councilmember Tibbott asked if that language needed to be included. Ms. Hope answered no, this is the process for looking at the information and factors for making decision, but to actually change the MUGA boundary requires county buyoff, etc., before proceeding with an amendment to the comprehensive plan. Councilmember Tibbott said with that clarification, he supported the longer narrative. Councilmember Dotsch asked staff to display the shorter, general language, "Consider carefully any proposed changes to the Municipal Urban Growth Area boundaries that would affect Edmonds, taking into account financial and other factors." Ms. Hope explained that language left it open to how the proposed change is initiated, it could be from property owners, the city council or another city. Councilmember Dotsch asked to have the more detailed language displayed. Ms. Hope explained this level of detail is not normal for comprehensive plan policies and is more specific to the city council, but also provides for alternatives. Councilmember Dotsch suggested including language about the cost allocation versus just total cost, recalling that came up with Esperance in the past, the City's versus property owners' burden. Ms. Hope Edmonds City Council Draft Minutes October 1, 2024 Page 14 Packet Pg. 91 as r 0 U 0 0 v N 0 N r-� _ W E 0 r a 8.1.a said this is just the minimum information that is needed, the next step is council gets whatever information they want and then can determine whether additional information is needed. This is the basic amount of information, willingness or interest of any other affected jurisdiction, engineering analysis of the infrastructure of the area and what improvements may be needed. For example if the City's standard is now a minimum 5' sidewalk, but sidewalks in the area are only 4' or there are no sidewalks, would the council necessarily decline consideration when that same issue is present in the rest of the City. That would give the council the discretion to consider the needed infrastructure improvements and determine whether those needed to be done or were adequate compared to the rest of the City. Councilmember Dotsch asked whether the longer policy boxed the council into anything. Ms. Hope answered no, it says the council may consider the information along with any other relevant factors. For example there may be social issues or commercial gain from a particular expansion. The council could consider that and whether more information was needed and whether any tools, such as an LID, but not limited to an LID, would be used and decide what infrastructure improvements would be expected. Councilmember Nand relayed her impression that MUGA designations typically come from a higher level government, such as county or state. Ms. Hope answered they come from the county. Councilmember Nand asked if the MUGA designation comes from the county, whether there was there any inherent conflict inherent with putting these conditions on a proposal from a higher level of government. Ms. Hope said if the county made a proposal, the city council would still have a say in it; MUGA boundaries come from the Snohomish County Tomorrow process which includes city input. Who makes the decision in the end will depend on the particular circumstances of the Snohomish County countywide planning policies. Council President Olson thanked staff for providing the alternatives. She appreciated what Ms. Hope saying the more general language would be more typical for a comprehensive plan, but due to special circumstances, council was more comfort with more detail and lowering the expectation regarding how much the City could fund in either staff time or engineering projects to support the factfinding to make a decision whether to support it. She expressed her preference for the longer policy language at this time. Ms. Hope summarized the council preferred the more detailed language. Staff will incorporate this language, or something similar when it comes back to council for discussion and approval. 3. LEGAL ASSESSMENT COMMITTEE EVALUATION AND RECOMMENDATION OF CITY ATTORNEY 2024 Councilmember Dotsch relayed the legal assessment committee, composed in 2024 of her and Councilmember Nand as chair, came to council earlier this year with the committee's 2024 work plan which council approved. The committee then presented the questions the legal assessment committee developed for the annual assessment of the city attorneys which were approved by council on consent. The committee recently held private interviews with a variety of members of Edmonds city government. The group interviewed was not meant to be representative of all possible input and was provided on a volunteer basis. The committee received positive feedback about the in -person format and the feedback received from it by both the respondents interviewed as well as Lighthouse Law Group. The legal assessment committee recommends no specific changes at this time. The memo in the packet includes an assessment from the interviews which has already been shared with the city attorneys. Councilmember Dotsch continued, in summary, there was generally positive feedback on approachability, trustworthiness and good work done for the City by Lighthouse Law Group. Specifics on quality of work, team collaboration, communication were mostly positive with some respondents recommending improvement. Topics of trustworthiness and integrity, along with working in the best interest of the City, received positive feedback. The longevity of staff at Lighthouse was noted as a plus. Timeliness and prioritization of response were noted as needing improvement, as well as the request for more advice and Edmonds City Council Draft Minutes October 1, 2024 Page 15 Packet Pg. 92 as r 0 U O 0 4 N O N r-� _ W E r a interpretation of the laws rather than simply restating applicable RCWs. An opportunity for improvement included more proficient knowledge and explanation of case law and its impacts on the City. Several expressed the need for more timely and consistent methods to update staff on new or amended state laws to keep Edmonds current, and similar needs were expressed to update the Municipal Court system on new ordinances passed by council. Lighthouse stated due to budget constraints, it has been sensitive to the City's desire to minimize spending on legal services and awaits specific direction before providing more comprehensive legal context. Additional suggestions from respondents to the administration and Lighthouse include more robust resources for HR legal advice, contracting additional public disclosure support, and designating one specific staff member for police communication/research. Council President Olson thanked the legal assessment committee for their hard work on this project and also thanked Lighthouse Law Group. Councilmember Tibbott asked for additional information about the resources that might be desirable for police communication/research. Councilmember Dotsch answered there was interest in more directed, proactive input rather than an update after something happens. Councilmember Tibbott relayed his understanding there was not a desire for specific legal counsel for the police department. Councilmember Dotsch answered there was interest in having a designated contact person at Lighthouse Law Group and better communication between the two. Councilmember Nand relayed these were suggestions from the respondents directed to both the administration and Lighthouse. Councilmember Paine summarized the recommendation was that no specific changes were needed and the feedback has been provided to the parties. Councilmember Dotsch agreed. Councilmember Chen thanked the legal assessment committee for their work and thanked the Lighthouse team for the great work they do. He asked how the people who were interviewed were selected. Councilmember Nand answered an invitation to participate in the annual performance evaluation process was sent to project leads, directors and elected officials and participation was on a completely voluntary basis. Councilmember Chen observed the general public was not included in the pool of candidates to be interviewed. Councilmember Nand answered no, only members of the council, the administration and the mayor. The list of categories of people that were proposed to be interviewed to perform the annual performance evaluation was included in the work plan, attached to this item, and approved by council on July 9, 2024.. That was the council's opportunity to amend or add to the list of interviewees if they wished before the evaluation process began. Councilmember Chen said he was aware of the process, but wanted the public to be aware of the process. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER PAINE, TO THANK THE COMMITTEE FOR THEIR WORK AND ACCEPT THEIR RECOMMENDATIONS FOR NO SPECIFIC CHANGES IN THE RELATIONSHIP WITH OUR LEGAL VENDORS AT THIS TIME. MOTION CARRIED UNANIMOUSLY. 4. FLOCK CAMERA PRESENTATION Assistant Police Chief Rod Sniffen introduced Kristen MacLeod, Community Affairs Manager, Flock Safety. Ms. MacLeod reviewed the history of Flock. Flock is a public safety technology company based in Atlanta. Flock started in 2017 after the founder and CEO experienced an uptick in property crime in his neighborhood in Atlanta. Through that experience, he found many communities and law enforcement lacked the technology to make communities safer. An engineer by trade, he set out to figure out an efficient, effective, affordable tool that could impact community safety in an ethical way. He learned about license plate recognition (LPR), which had been around since the 1970s, and that 70% of crimes are committed in Edmonds City Council Draft Minutes October 1, 2024 Page 16 Packet Pg. 93 as r 0 U 0 O T- 4 N O N r-� _ d E c� r Q 8.1.a conjunction with the use of a vehicle. He created Flock to provide law enforcement and communities the necessary technology to capture objective evidence and bring case closure. She reviewed: • The policing paradox: fewer resources, higher stakes s) J65% 029% 08.8% Agencies reporting more Agencies report having too Motor Vehicle Thefts are up Violent crime clearance resignations in 2022 than 2019' few sworn officer candidates- Vov (2022-2023)' rates down since 2019' What we observe: The current reality o Limited police resources o Crime continues to hurt communities o Trust is needed more than ever • The Flock Safety Platform With Flock Safety, you get: o Flock Safety provides with indiscriminate What we believe: The opportunity o Technology multiplies the force o Protect first responders and community using technology o Collect and distribute objective evidence to the right user o Engage community to support and grow your police department evidence from fixed locations o We provide all the maintenance so that your police department and city staff can focus on keeping your city safe and prosperous Edmonds City Council Draft Minutes October 1, 2024 Page 17 Packet Pg. 94 in a� r 0 U 0 0 v N 0 N c d E 0 0 r a 8.1.a N INFRASTRUCTURE -FREE 24/7 COVERAGE REAL-TIME ALERTS ETHICALLY BUILT Reduce time to value Capture objective vehicle • NCIC • No people and utility costs with data around the clock to • NCMEC (Amber Alert) • No facial recognition full -service deployment. multiply your force. • Custom Hot Lists • No speed tracking • Indiscriminate evidence • What this is: o License Plate Recognition (LPR) o Gathers objective evidence and facts about vehicles, not people o Alerts police of wanted vehicles o Used to solve crime o Adheres to all state laws • What this is not: o Not facial recognition o Not collection of biometric or sensitive information o Not used for tracking speed or parking violations o Data automatically deletes every 30 days • How does this technology deter and eliminate crime? o Proactive: Real-time alerts when stolen or wanted vehicles enter your city o Investigative: As clearance rates increase, overall crime often decreases o Flock cameras serve as a deterrent • Protecting privacy c o Footage owned by agency/city and will never be sold to private third parties by Flock o 0 30-day data retention, then automatically hard deleted v o Takes human bias out of crime -solving by detecting only objective data 0 o All data is stored security with end to end encryption of all data o • Accountability Mechanisms a o Search reason and user number saved in indefinitely -available audit trail a o NOT facial recognition software, NOT collecting biometric information N o NOT used for parking enforcement or tolls o Not connected to registration data or 3' party databases (Carfax, DMV) c o Transparency portal (free and optional) • Transparency & Insights o Measure ROI and promote the ethical use of public safety technology 0 o Transparent Portal v ■ Customizable for each agency o ■ Display technology policies CD ■ Publish usage metrics N o Insights Dashboard N ■ Measure crime patterns and ROI ■ Audit search history o Examples ■ Morgan Hill PD r ■ Vallejo PD a • Solve crime, we'll handle the rest o Our dedicated team provides rapid, full -service deployment. Your police officers focus on solving crime and protecting the community. o Within the Flock Safety annual subscription: ■ Solar power ■ Installation + ongoing maintenance Edmonds City Council Draft Minutes October 1, 2024 Page 18 Packet Pg. 95 8.1.a ■ Hardware procurement + permitting ■ User training ■ Data storage ■ Software updates Flock Safety in Washington State o 70+ law enforcement agencies, including ■ Spokane County SO ■ Yakima PD ■ Centralia PD ■ Tukwila PD Two Centralia residents accused of tampering with propane tanks before starling a fire on Nov. 12 Man and woman charged with arson in Lewis County Superior Court • Hundreds of Vehicle Recoveries in <1 year o Yakima Police Department, Yakima WA ■ From April to January, Yakima's Police Department Flock LPR cameras results in: - 596 stolen vehicle alerts - 276 stolen license plates - 190 violent persons alerts - 133 wanted people - 78 sex offenders - 33 missing persons • Case Study - LPRs and Public Parks o Spokane County Sheriff's Office - Liberty Lake, WA ■ Liberty Lake officers and Spokane County deputies responded to reports of an assault that occurred on a local hiking trail ■ The female victim told authorities that an unidentified male suspect attacked her before fleeing in his vehicle ■ Authorities checked a nearby Flock Safety LPR and identified a suspect vehicle whose registered owner matched the suspect's description provided by the victim ■ Deputies located the vehicle the following day and arrested the suspect on foot nearby ■ He is charged with 2nd Degree Assault • #Solved - Retail Theft Crew o Fairfax County Police Department - Fairfax, VA ■ Officers with FCPD Tysons Urban Team received a tip from Saks Fifth Avenue that a "retail theft crew" had left their store with stolen merchandise driving a Chevrolet Impala ■ Using Flock LPRs, officers learned that the Impala entered Tysons heading toward Saks Fifth Avenue at Ty -sons Galleria. ■ Officers observed the vehicle's occupants stealing handbags and other luxury merchandise in the store. When approached by the store's security guards, two suspects ran. ■ FCPD units were able to take one suspect into custody. The other suspect was found in a nearby dumpster, and the driver of the vehicle was soon located and taken into custody. ■ Officers recovered about $15,000 worth of stolen property. The suspects were charged with grant larceny, organized retail theft, larceny with intent to sell or distribute, and possession of schedule I/II drug. • Missing, Endangered Senior Found in 15 minutes o Port Washington PD - Port Washington, WI Edmonds City Council Draft Minutes October 1, 2024 Page 19 Packet Pg. 96 as r 0 U 0 0 T- v N 0 N W E n3 r a 8.1.a Silver Alert Issued f Senior Returned A Grafton crime analyst entered ��::ll Within hour of the plate the missing Town of Brookfield being entered in Flock, the car senior's vehicle into the Flock was located and the individual system and saw it had been in 2:43 reunited with their family. their city. 2:43 p.m. l -1 Vehicle Sets Off Alert The vehicle passed a Flock LPR camera In Pon Washington and an alert is immediately sent to local officers, • When Every Second Matters: Child Abduction o Chamblee PD — Chamblee, GA ■ Stanger on Stranger Abduction: August 28, 2020 12:33 PM V 2:30 PM 6:00 PM Amber Alert Issued Suspect Vehicle Baby Reunited with Located Mother 1:01PM 5:03PM IIJJ a Search Conducted with Flock Felony Stop ♦ Arrest Safety Assistant Chief Sniffen relayed he has heard about Flock cameras for years. He thanked Crime Analyst Molly Reeves who applied for the grant to fund this technology. He explained Flock is a series of cameras in fixed locations around the City that records cars going back and forth and that data goes into the cloud. When a crime is committed and a law enforcement purpose can be validated, that vehicle information will be entered into the Flock system, and it will report whether any of the cameras have seen the car or will alert when the car's license plate is recorded. That doesn't mean an officer will be available immediately, but it provides a point of reference where the suspects may be or may be headed. In addition to the examples Ms. McLeod provided, Assistant Chief Sniffen explained two weeks ago the City of Everett had a homicide; their Flock system was just installed last month and it was a Flock camera that found that suspect on 1911' Ave SE. There happened to be an officer close by and that was how the suspect was caught. Staff s recommendation is for council to authorize the mayor to accept the grant from the Washington Auto Theft Prevention Authority in the amount of the 2-year contract. Both the contract and the master service agreement were reviewed by legal. Councilmember Chen commented the data and the examples indicate use of this tool will greatly improve public safety and there is a grant to cover the cost for two years. He asked from a data management and investigation perspective, if additional FTE would be required to do that work. Assistant Chief Sniffen responded from talking with other agencies who use Flock, there is no need for an FTE to manage the system. Once the system is set up and running, it is automated and the information comes in through the cameras and goes to the cloud. There is no need to maintain or access data unless there is a law enforcement need. When there is a law enforcement need, law enforcement logs in, enters the necessary data supported by either a case number or law enforcement purpose and the data is retrieved. There is no other maintenance, no one sits and watches the cameras; the data just lives in the cloud until there is a need to query the dataset. Edmonds City Council Draft Minutes October 1, 2024 Page 20 Packet Pg. 97 as 0 U O O v N O N r-� W E r a 8.1.a Councilmember Chen recalled the data will be automatically deleted after 30 days. Assistant Chief Sniffen agreed. Councilmember Chen asked whether the data would still be accessible via the cloud beyond 30 days. Ms. MacLeod answered no, it is hard deleted and unrecoverable. An elected body has the option to extend the data retention, but that comes with an extra cost. Assistant Chief Sniffen said best practice was a 30 day retention and that period is identified in the contract. Councilmember Chen referred to Council President Olson's email that there were line items missing in the invoice in the packet and that the total did not add up. Assistant Chief Sniffen relayed tax was not included. Councilmember Chen advised the email indicated the line items totaled $74,000, not $119,000. Council President Olson said it appeared the subscription itself was not identified as a line item. The invoice included hardware, the LPR products, professional services, implementation fees and infrastructure implementation fees, but not the actual subscription so the items in the contract do not add up to the contract total of $119,350 even with tax. Her assumption was the actual subscription for managing the data for two years was the line item that was missing. Assistant Chief Sniffen answered he would need to research that. Ms. MacLeod apologized and advised Assistant Chief Sniffen could ask the sales team to address that. Councilmember Paine said she was pleased to hear that Everett has used this system. She recalled from discussion at the committee meeting, one of benefits was the system sends out alerts to neighboring subscribers. She asked who else in the area uses Flock. Assistant Chief Sniffen answered once the City is a subscriber to the system, the department has the ability to ask other Flock subscribers if they are willing to share their data much like the City could share its data in the cloud. It has the ability to cast a very wide net. Currently Everett, Lake Stevens, Arlington and other cities around the state have Flock systems, Lynnwood is considering a proposal. Ms. MacLeod advised Mill Creek, Mukilteo, Clyde Hill, Medina, Yarrow Point, and Redmond have systems and Flock is in discussions with other neighboring cities. Councilmember Paine asked whether Flock was available to private neighborhoods. Assistant Chief Sniffen relayed his understanding it was. A different part of Flock works with private neighborhood, particularly homeowner associations who install cameras at entrance and exits, shopping malls and other entities. He was not aware of the prevalence in Washington State, but had heard about its use in other parts of the country. Councilmember Paine recalled having a recent conversation with a local neighborhood with a one way in/out that is considering installing cameras due to bicycle thefts. She asked how that would intersect with the Flock system and the police department. For example, someone calls the Edmonds Police Department saying their bike was stolen and three have been stolen in the last week and they have some license plates on their system. Assistant Chief Sniffen said Flock only records automobiles, not bikes or pedestrians. Councilmember Paine said the resident indicated a truck had been in the neighborhood stealing bicycles. Assistant Chief Sniffen said if the HOA contacted the police department, he would refer them to Flock to get answers to those questions. Flock does engage in the private sector; the HOA would be responsible for the install, maintenance, subscription, etc., but that same data set would be recorded in the cloud. If a resident called the police department and they were able to provide a vehicle description and license plate and describe what had happen, the police could do an active investigation for a potential theft and could enter that information into the Flock system and obtain data from that camera. Ms. MacLeod added, assuming the HOA had Flock cameras, they would not receive alerts regarding wanted vehicles, that is law enforcement privileged. The great thing about having commercial and HOA entities with Flock cameras is they can opt to provide law enforcement access to their cameras so if a wanted vehicle passes a camera in that neighborhood, Edmonds Police Department would receive an alert. That provides a great public -private partnership, the community purchases the cameras and gives access to law Edmonds City Council Draft Minutes October 1, 2024 Page 21 Packet Pg. 98 as r 0 U 0 0 T_ 4 N 0 N _ W E r a 8.1.a enforcement to help impact public safety. Councilmember Paine appreciated the fact that this has a bias reduction impact. She also liked the 30-day destruction policy. Councilmember Tibbott echoed the affirmation he's heard from councilmembers. He heard affirmative stories about the Flock system at the AWC conference. For this to be an ongoing program in Edmonds, there will need to be a financial benefit and he asked if there was any data on that possibility. Assistant Chief Sniffen said he did not have any data for local agencies. There is potential to ask the prosecutor to request restitution when criminals are caught using the system. Given the information provided earlier this evening, he agreed the City will need some financial assistance to keep the system beyond two years. Councilmember Tibbott asked if there were any examples of cost sharing with the City if a prosecutor obtained a settlement. Ms. MacLeod answered that was certainly possible, but she was not aware of any. She offered to have the team research whether any other jurisdictions have had success with that. Councilmember Tibbott said the main benefit is it is force multiplier that results in more crime prevention in a cost effective way. Assistant Chief Sniffen pointed out it works in real time 24/7 so any time there is a crime -involved vehicle, as long as law enforcement has information on the vehicle, the department will receive information right away. Ms. MacLeod said departments and councils often consider stolen property recovered for victims, impact of locating missing persons, hours saved by detectives and officers investigating crimes using this tool and getting information into the hands of officers in a timely manner. Councilmember Nand suggested because the City is at the start of this budget cycle and have not yet ascertained how many FTE will be retained in the police department, what logistical support this program would require, and what budgetary support could be allocated to this in the future in addition to the discrepancy in invoice, that it would be prudent to table consideration of the Flock system. She recalled Assistant Chief Sniffen saying the City would still be able to access the grant funds if the council reconsidered this after the 2025/2026 budget is approved and the council has a better understanding of how the program could be supported from a staffing perspective as well as the $59,000/year cost after the grant expires. Assistant Chief Sniffen explained in reading the grant document, the City has until June 2025 to spend the money. He reminded crime happens every day and will not stop so the sooner the better this tool can be put into play. Councilmember Nand commented the council needs a better understanding of the number of new programs, how much equipment the City can afford on an ongoing basis and what City staffing levels will look like at the end of this biennium budget cycle. COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER CHEN, TO TABLE THIS ITEM. MOTION FAILED (1-6), COUNCILMEMBER NAND VOTING YES. Councilmember Dotsch said she has heard positive things from other communities such as Arlington and Lake Stevens and she believed Marysville was considering this system. She asked if the data was open to record requests. Assistant Chief Sniffen answered the City owned the data so if a public disclosure request was received, the City would be inclined to release the data. All the requester would receive was the vehicle information. It is not connected to NCIC or any other private databases; it would be just a vehicle description and a license plate. Councilmember Dotsch asked how that would work if the data is deleted after 30 days. Assistant Chief Sniffen advised the City would be required to follow state law related to public disclosure requests and because the City owns the data, it would have to be released to anyone making a request. He was uncertain what advantage the data would provide. Councilmember Dotsch noted the data would only be available for 30 days. She recalled reading that an officer could download the data to their computer and would be responsible for uploading it. Assistant Chief Sniffen answered the data is kept in the cloud so if an inquiry is made and the data is pulled to a computer, that will need to be tracked if the file is retained. Councilmember Dotsch said Arlington's website has the transparency piece on their website and they have a section in the police department manual about who can access the data. She assumed some training was Edmonds City Council Draft Minutes October 1, 2024 Page 22 Packet Pg. 99 as r 0 U O 0 4 N O N r-� _ W E r a 8.1.a required and asked if that had been considered. Assistant Chief Sniffen said that would be the next step; it would be prudent to have a policy when and how the data is used similar to other technology. Councilmember Dotsch referred to the term, "other legitimate law enforcement purposes," and asked who defined that. Assistant Chief Sniffen said the data could be accessed if there was a legitimate law enforcement need. That would be backed up by either an active investigation or a case number; that is the mechanism that is used to track when the system is used. There are many different instances he could foresee for using the data such as missing and endangered persons, abductions and crimes, but did not foresee accessing the data absent a law enforcement need. With regard to the terms and terminations, Councilmember Dotsch pointed out the contract states the agreement, unless otherwise indicated, would automatically renew for successive renewal terms of greater than one year or the length set forth. Assistant Chief Sniffen said staff will ensure there is a comprehensive discussion approaching the end of the 2-year contract to see if there is a desire to keep the technology in place. There will be approximately 24 months to determine whether the system is of valuable and if is it, he encouraged the City to retain it and to seek funding such as this grant or another funding source. If a decision is made not to retain the system, the City notifies Flock of the desire to terminate the subscription, they remove the equipment, and the City has no further responsibility. If council is interested in approving this contract, Councilmember Dotsch suggested adding language to have staff provide an update to the PSPHSP Committee every six months after the program is implemented. Assistant Chief Sniffen commented that was a great idea. He was interested in Edmonds having the transparency portal on its website where successes are published on a monthly basis to keep the public informed. With regard to council approval to continue the program once the grant expires, Council President Olson observed the contract states unless otherwise stated, the contract would automatically renew. That appeared to indicate a clause could be inserted saying the contract would not automatically renew which would protect the City from an unauthorized continuation of the contract and put the impetus on staff to bring the contract to council for renewal. She asked if that could be include in the contract. Ms. MacLeod answered if the council was interested in including that language, it could be send to the legal team for review. She was pretty confident Flock could work with the City on that. Council President Olson said she did not see how a public records request would support the criteria of a legitimate law enforcement need without verifying the person making the request had a legitimate law enforcement need for the information. She asked if research could be done to verify the data was subject to public records requests. Assistant Chief Sniffen said he would defer the legal question to City Attorney Taraday, but the way the system is set up, a login is required to make an inquiry into the system and there is a requirement to state the law enforcement need. That log is available for scrutiny from whoever. If a public disclosure request is received and the record is on file, he believed the City was subject to disclosure if the data was available. Mr. Taraday agreed that was true if the City has control over a particular document under the Public Records Act and a request is made. What is tricky is the hard delete; it can legitimately take some time to process records requests and requests for this data will not be prioritized over other records requests just because there is a hard delete occurring. He was not sure how that would work because there had not been a chance to evaluate it but there wouldn't be an automatic exemption. Assistant Chief Sniffen commented records from active investigations are exempt. Unless the investigation was complete and the case had been turned over to the prosecutor, the police department would not to be required disclose the information. Council President Olson said she was prepared to make the motion to approve even though she thought it would be cleaner to have it start in 2025 and not do a budget amendment. However, the opportunity and as r 0 U 0 0 T- 4 N 0 N r-� W E r a Edmonds City Council Draft Minutes October 1, 2024 Page 23 Packet Pg. 100 8.1.a value of maybe solving crimes in the next few months versus waiting was overriding any concern with a budget amendment. She would like to conduct further research via MSRC; this technology is being used in other cities and states and MSRC probably would have some information. For example, if someone suspects their husband or wife was cheating, they could ask for a record of a license plate going in and out of whatever town the boyfriend/girlfriend was in. Assistant Chief Sniffen commented the police department would not have that data because the inquiry would have to be made first and the police department would have to possess the data in order to release it. If someone calls asking the City or Flock for that information, the system could not be accessed for that purpose. Council President Olson relayed her understanding the City would not retain every license plate, only the ones the City or other agencies have requested for criminal reasons. Assistant Chief Sniffen answered that was correct. With regard to the example of the endangered senior who was recovered, Council President Olson asked what made them endangered and what information needed to be provided to say they were endangered. Assistant Chief Sniffen answered that occurred in another state so he was not sure what happened in that instance, but in Washington, the person has to be unable to care for themselves or others or have some sort of medical or physical condition that is in peril to their health if they are not found in a timely manner. The police department would extend resources to locate them such as a Silver (for seniors)_ or Amber (for children) Alert, etc. There are very specific conditions that need to be present to categorize a person as an endangered or vulnerable adult. With a legitimate law enforcement purpose, the police could inquire the Flock data to determine if their car had been seen. Council President Olson summarized it could not be used just for someone who wanted to know where their family member was. Assistant Chief Sniffen agreed it would not. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER ECK, TO BRING THIS 2 YEAR CONTRACT WITH FLOCK SAFETY AND ALL GRANT ACCEPTANCE AGREEMENTS FOR THIS PROGRAM TO A TO FUTURE CONSENT AGENDA. Council President Olson said she preferred to have this on the consent agenda instead of approving it tonight so the no automatic renewal term could be added and so the line items in the contact could be verified. Councilmember Paine asked if it would be possible to have a nominal restitution fee such as $5 added to crimes or traffic tickets to reimburse the City for the equipment needed to put this into effect. Mr. Taraday said he did not know off the top of his head, but would be happy to research it and provide that information = in the agenda memo when it comes back on the consent. He would not ordinarily draft the agenda memo — so he would need to coordinate with the police department. Councilmember Paine suggested emailing c council if that is a possibility and if it has been done by other jurisdictions. v Councilmember Nand asked how would the City be notified if Flock or Amazon Web Services received a c subpoena for multijurisdictional information that included Edmonds or there was a request through data forensics to deanonymize information that has been anonymized or to recreate information previously c deleted. She asked if that had happened with the FBI, USCIS, state level government, etc. Ms. MacLeod N said the City would be notified as soon as a subpoena was received for that information. Flock would not c be able to recover any data that had been hard deleted at 30 days; there is no way to recover it. If Flock E received a subpoena and was coming up on 30 days, Flock would act in good faith and retain the 0 information. To her knowledge, Flock had not received any sort of request or subpoena from a federal law enforcement agency. a Councilmember Nand said she could imagine that would not happen under the Biden administration, but it could possibly happen under potential future administrations. She asked how the City would be notified if there was a data breach or cameras hacking and how affected community members whose data was provided to hackers via these cameras would be notified. She asked if that was a burden the City takes on or would Flock do that directly. Ms. MacLeod answered if there were a breach, which Flock has not experienced to Edmonds City Council Draft Minutes October 1, 2024 Page 24 Packet Pg. 101 8.1.a date, the City would be notified immediately. Flock takes data security very seriously; if Flock's system were hacked, there is no sensitive information contained in the system, it is just images of vehicles and license plate numbers. There is no biometric or sensitive information related to a specific person contained in the system. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER NAND, TO EXTEND FOR 15 MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Nand asked if the cameras create a live feed, whether it is wired and how the information is transmitted. Ms. MacLeod answered it is over cellular network. It is not a live feed, it is motion activated; anytime a vehicle passes the camera, a still image is captured. Councilmember Nand commented there had been a string of very unfortunate fatalities in Snohomish County related to police pursuits and she could see how this technology could be useful in avoiding those. She had concerns about the privacy of community members, especially members of the undocumented community. She was concerned a future administration determined to utilize technology in ways that could not be foreseen would try to access the cameras and was uncomfortable putting more cameras in neighborhoods of some of the most vulnerable community members. She was unable to support the motion. Mr. Taraday asked if the motion was to bring the contract back on consent with different renewal language, so there was no automatic renewal. Council President Olson answered yes. Mr. Taraday asked if the reason was to ensure the council sees any renewal. A renewed contract for a single year would be under the threshold for council approval and there won't be a mechanism to require it come back to the council. Assistant Chief Sniffen suggested keeping it at two years. Mr. Taraday said he was unsure he could do that. If the council's vote is premised on an understanding that it will see the next version of this contract in two years, he could not guarantee that that would happen. MOTION CARRIED (6-1), COUNCILMEMBER NAND VOTING NO. 10. COUNCIL COMMENTS Q a� Councilmember Nand said despite her no vote on the contracting policies document, she relayed her appreciation for the work done by Ms. Cates, Ms. Dunscombe and members of the administration. She = recognized that was a lot of work and that the council is demanding a lot of financial transparency and insight into the work of the administration. She recognized the finance and legal departments and = administration in general have risen to the task and she wanted to share her admiration for the hard work o everyone has been doing. v 0 Councilmember Paine commented the high holidays are upon us; for those who celebrate or observe, she o encouraged them to do it with their families and with peace. cam•, 0 N Councilmember Dotsch offered her thanks to the Edmonds Marsh volunteer restoration project. She walked by on Edmonds Way and got a tour. The amount of work they have done over a few years is impressive; E E it's like an Army Corp of engineers came in and did all the work. The volunteers had to figure it out, work with WSDOT, remove invasives, etc. She gave kudos to the entire group, recognizing there is a core group of volunteers who have helped for multiple years. a Council President Olson announced Mayor Rosen's 2025-2026 budget is out as of today and will be posted on the City's website tomorrow. She and Councilmember Chen and possibly one other councilmember, but not more than three because that would be a quorum, will be at the Edmonds Civic Roundtable event regarding the budget on Thursday, October 4 at the Edmonds Waterfront Center. She also reminded of the Waterfront Center Gala on October 5. Edmonds City Council Draft Minutes October 1, 2024 Page 25 Packet Pg. 102 8.1.a Councilmember Tibbott added his appreciation for the well-done budget presentation. He hoped it had been recorded so it could be accessed. One of the best things was the presentation and the discussion of summary materials over the whole year. He looked forward to seeing the budget book when it comes out tomorrow. Councilmember Chen expressed his appreciation for the administration's months of hard work putting the biennial budget together. The presentation was awesome in terms of listing the challenges the City is facing. He encouraged the community to provide input during the upcoming budget deliberations. This is a challenging time, but working together, the City can get through it and hopefully come out of this budget exercise a stronger community. Councilmember Eck expressed her appreciation for Mayor Rosen having thorough conversations with councilmembers up to this point so there were no surprises in tonight's presentation. She acknowledged the collegial and respective conversation tonight about how to achieve the balance of not micromanage staff and having visibility that makes sense moving forward. She was heartened by the conversation and the important questions being asked and wanted to ensure council did not stymie staff in the process and to let the budget process and polices work. Councilmember Eck announced the Mayor's Climate Protection Committee invites the community to a series of three climate change speakers on October 2, 16 and 30 regarding sea level rise and coastal implications, climate impacts to flora and fauna, and atmospheric science and climate in Room B at the Edmonds Waterfront Center and on Zoom. The speakers are local experts, faculty from Edmonds College, UW and State Department of Ecology. She hoped the speaker series' would be recorded. 11. MAYOR'S COMMENTS Mayor Rosen expressed appreciation for the council's kind words and gave a shout out to Acting Finance Director Dunscome and her team and other directors and their teams for embracing a lot of change and a lot of emotion work. He relayed today's accomplishments, transferred the draft budget to the council for consideration and deliberation, celebrated the arts, celebrated nature, addressed cost controls to protect residents' money, explored how to approach geographic growth, finalized an assessment affirming the level of satisfaction with legal representation, and advanced the accessing of technology to keep the community safe which he summarized was not a bad day's work. ADJOURNMENT With no further business, the council meeting was adjourned at 10:08 pm. r� Q Edmonds City Council Draft Minutes October 1, 2024 Page 26 Packet Pg. 103 8.2 City Council Agenda Item Meeting Date: 10/22/2024 Flock Camera Presentation Staff Lead: Assistant Chief Rod Sniffen Department: Police Services Preparer: Alexandra Ehlert Background/History Flock Safety is a technology company that uses multiple platforms to detect and deter crime. The most prevalent platform are small, stationary cameras that are installed along major routes, inroads, parking lots, and other similar locations. These cameras use advanced technology to record vehicle license plates and other vehicle information that is fed to a large cloud -based server. Subscribers to Flock safety can access this database containing our data and that of others (with permission) to identify and locate vehicles that have been stolen or involved in criminal activity to include their ingress or egress from certain locations, larger areas and even entire cities. Edmonds PD received a grant from the Washington Auto Theft Prevention Authority (WATPA), a subcommittee of the Washington Association of Sheriffs and Police Chiefs (WASPC), to pay all costs to install and maintain a series of Flock Safety cameras around the City of Edmonds. The grant covers all installation, maintenance, and data storage for two years. At the end of the grant program, we can continue to fund our subscription to Flock or have the system(s) removed at no cost. Legal approved the grant documents to form on 7/10/24 Staff Recommendation Recommend council approve the Mayor to sign all grant acceptance documents and two-year contract with Flock Safety for this program on the consent agenda. Narrative The included documents for the Flock Safety cameras have been modified, reviewed and approved by legal. The new documents address the concern brought by council to eliminate the auto -renewal language. Any renewal of the Flock program will be through mutual agreement. The second concern was the math on the order form. The first section of the order form "Hardware and Software Products" has a the annotation beneath it that the numbers presented are "annual recurring amounts" . The terms on this form is 24 months, or 2-year term, thereby making the "annual" twice as much as listed or $57k x 2 or $114,000. This number, combined with the one-time costs equals the $131, 881.75 total. Attachments: Edmonds PD Agreement - WATPA Grant WATPA non -supplanting declaration MSA - Flock Safety (with SEC edits) 10.9.2024 Packet Pg. 104 8.2 WA - Edmonds PD - Law Enforcement Agreement - (6) Packet Pg. 105 8.2.a WASHINGTONAUTO THF.1<iT PREVENTIONAUTHORITV WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS July 9, 2024 Edmonds Police Department 250 5ch Ave N Edmonds, WA 98020 I am pleased to inform you that Washington Auto Theft Prevention Authority (WATPA) Board of Directors has approved the Edmonds Police Department grant application for funding of Equipment & Technology. The award is in the amount of $131,880.00. The grant award is effective June 1, 2024 and expires on June 30, 2025. This award is a one-time event and does not imply or promise availability of funds for replacement or continuation of funding after June 30, 2025. Enclosed is an award agreement. This agreement is to be signed and returned to WATPA. No funds will be reimbursed until the signed agreement is received. Expenditures prior to the award effective date or after the grant expiration date are not authorized and will not be reimbursed. All grant awards are subject to Grant Policies and Procedures of the Washington Auto Theft Prevention Authority. Costs will be paid on a reimbursement basis. Your agency will be reimbursed for actual expenses only up to the limit of the award categories. All grantees must sign the attached non -supplanting agreement before reimbursement can begin. Also, please note that reimbursement requests by grant recipients will only be processed upon receipt of current semi-annual reports by the WATPA office. The semi-annual report form is available on the WATPA website, www.WaAutoTheftPreventionAuthorit. If you have any questions, please contact me at Phone: 253-677-8576 E-mail: bjeter@waspc.org Sincerely, Bryan Jeter, Executive Director Washington Auto Theft Prevention Authority Packet Pg. 106 AGREEMENT BETWEEN EDMONDS POLICE DEPARTMENT AND THE WASHINGTON AUTO THEFT PREVENTION AUTHORITY AUTO THEFT PREVENTION GRANT PROGRAM AWARD AGREEMENT Award Recipient Name and Address: Edmonds Police Department 250 5th Ave N Edmonds, WA 98020 Award Period: Amount Approved 06/1/2024 - 06/30/25 $131,880.00 Funding Authority: WASHINGTON AUTO THEFT PREVENTION AUTHORITY Requests for reimbursement under this agreement are subject to the following Budget: EQUIPMENT & TECHNOLOGY $131,880.00 IN WITNESS WHEREOF, the WATPA and RECIPIENT acknowledge and accept the terms of this AGREEMENT and attachments hereto, and in witness whereof have executed this AGREEMENT as of the date and year last written below. The rights and obligations of both parties to this AGREEMENT are governed by the information on this Award Sheet and other document incorporated herein by reference: Non -Supplanting Declaration. WATPA Name / Bryan Jeter Title: WATPA, Executive Director Date: RECIPIENT Name Title: Date: Packet Pg. 107 8.2.b WATPA Non -supplanting Declaration Supplanting WATPA funds must be used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose (RCW 46.66.080 (5). Supplanting shall be the subject of application review, as well as pre - award review, post -award monitoring, reimbursement and audit. If there is a potential presence of supplanting, the applicant or grantee will be required to supply documentation demonstrating that the reduction in non-WATPA resources occurred for reasons other than the receipt or expected receipt of WATPA funds. 1#T (Applicant Agency) certifies that any funds awarded through WATPA shall be used to supplement existing funds for program activities and will not replace (supplant) non-WATPA funds that have been appropriated for the purposes and goals of the grant. 1#T (Applicant Agency Chief or designee) understands that supplanting violations may result in a range of penalties, including but not limited to suspension of future funds under this program, suspension or debarment from WATPA grants, recoupment of monies provided under this grant, and civil and/or criminal penalties. Printed Name and Title: Signature: Date: Packet Pg. 108 8.2.c Master Services Agreement This Master Services Agreement (this "Agreement") is entered into by and between Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 ("Flock") and the entity identified in the signature block ("Customer") (each a "Party," and together, the "Parties") on this the 13 day of March 2024. This Agreement is effective on the date of mutual execution ("Effective Date"). Parties will sign an Order Form ("Order Form") which will describe the Flock Services to be performed and the period for performance, attached hereto as Exhibit A. The Parties agree as follows: RECITALS WHEREAS, Flock offers a software and hardware situational awareness solution through Flock's technology platform that upon detection is capable of capturing audio, video, image, and recording data and provide notifications to Customer ("Notifications"); WHEREAS, Customer desires access to the Flock Services (defined below) on existing devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, via the Flock Services; WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to Flock's standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty (30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for extracting, downloading and archiving Footage from the Flock Services on its own storage devices; and WHEREAS, Flock desires to provide Customer the Flock Services and any access thereto, subject to the terms and conditions of this Agreement, solely for the awareness, prevention, and prosecution of crime, bona fide investigations and evidence gathering for law enforcement purposes, ("Permitted Purpose"). AGREEMENT Packet Pg. 109 8.2.c NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order Form, purchase orders, statements of work, product addenda, or the like, attached hereto as exhibits and incorporated by reference, constitute the complete and exclusive statement of the Agreement of the Parties with respect to the subject matter of this Agreement, and replace and supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written communications and negotiations by and between the Parties. 1. DEFINITIONS Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross- referenced in this Section 1. 1.1 "Anonymized Data' means Customer Data permanently stripped of identifying details and any potential personally identifiable information, by commercially available standards which irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no longer be identified directly or indirectly. 1.2 "Authorized End User(s)" means any individual employees, agents, or contractors of Customer accessing or using the Services, under the rights granted to Customer pursuant to this Agreement. 1.3 "Customer Data' means the data, media and content provided by Customer through the Services. For the avoidance of doubt, the Customer Data will include the Footage. 1.4. "Customer Hardware" means the third -party camera owned or provided by Customer and any other physical elements that interact with the Embedded Software and the Web Interface to provide the Services. 1.5 "Embedded Software" means the Flock proprietary software and/or firmware integrated with or installed on the Flock Hardware or Customer Hardware. 1.6 "Flock Hardware" means the Flock device(s), which may include the pole, clamps, solar panel, installation components, and any other physical elements that interact with the Embedded Software and the Web Interface, to provide the Flock Services as specifically set forth in the applicable product addenda. Packet Pg. 110 8.2.c 1.7 "Flock IF' means the Services, the Embedded Software, and any intellectual property or proprietary information therein or otherwise provided to Customer and/or its Authorized End Users. Flock IP does not include Footage (as defined below). 1.8 "Flock Network End User(s)" means any user of the Flock Services that Customer authorizes access to or receives data from, pursuant to the licenses granted herein. 1.9 "Flock Services" means the provision of Flock's software and hardware situational awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio detection, searching image records, video and sharing Footage. 1.10 "Footage" means still images, video, audio and other data captured by the Flock Hardware or Customer Hardware in the course of and provided via the Flock Services. 1.11 "Hotlist(s)" means a digital file containing alphanumeric license plate related information pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of being involved with criminal or terrorist activities, and other legitimate law enforcement purposes. Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult Alerts, and includes manually entered license plate information associated with crimes that have occurred in any local jurisdiction. 1.12 "Installation Services" means the services provided by Flock for installation of Flock Services. 1.13 "Retention Period" means the time period that the Customer Data is stored within the cloud storage, as specified in the product addenda. 1.14 "Vehicle Fingerprinirm" means the unique vehicular attributes captured through Services such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals, roof racks, and bike racks. 1.15 "Web Interface" means the website(s) or application(s) through which Customer and its Authorized End Users can access the Services. Packet Pg. 111 8.2.c 2. SERVICES AND SUPPORT 2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non -transferable right to access the features and functions of the Flock Services via the Web Interface during the Term, solely for the Authorized End Users. The Footage will be available for Authorized End Users to access and download via the Web Interface for the data retention time defined on the Order Form ("Retention Period"). Authorized End Users will be required to sign up for an account and select a password and username ("User ID"). Customer shall be responsible for all acts and omissions of Authorized End Users, and any act or omission by an Authorized End User which, including any acts or omissions of authorized End user which would constitute a breach of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to make all Authorized End Users aware of all applicable provisions of this Agreement and shall cause Authorized End Users to comply with such provisions. Flock may use the services of one or more third parties to deliver any part of the Flock Services, (such as using a third party to host the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage). 2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non- transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the Flock Services. 2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health, in order to improve performance and functionality. Flock will use commercially reasonable efforts to respond to requests for support within seventy-two (72) hours. Flock will provide Customer with reasonable technical and on -site support and maintenance services in -person, via phone or by email at supportkflocksafety.com (such services collectively referred to as "Support Services "). 2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems necessary or useful to (i) maintain or enhance the quality or delivery of Flock's products or services to its agencies, the competitive strength of, or market for, Flock's products or services, such platform or system's cost efficiency or performance, or (ii) to comply with applicable law. Parties understand that such upgrades are necessary from time to time and will not diminish the quality of the services or materially change any terms or conditions within this Agreement. Packet Pg. 112 8.2.c 2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock's provision of the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any third -party services required for Services are interrupted; (c) if Flock reasonably believe Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance ("Service Interruption"). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer, to provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits), or any other consequences that Customer or any Authorized End User may incur as a result of a Service Interruption. To the extent that the Service Interruption is not caused by Customer's direct actions or by the actions of parties associated with the Customer, the time will be tolled by the duration of the Service Interruption (for any continuous suspension lasting at least one full day). For example, in the event of a Service Interruption lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of the Term. 2.6 Service Suspension. Flock may temporarily suspend Customer's and any Authorized End User's access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or attack on any of the Flock IP by Customer; (b) Customer's or any Authorized End User's use of the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or illegal activities; (d) Customer has violated any term of this provision, including, but not limited to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any unauthorized access to Flock Services through Customer's account ("Service Suspension"). Customer shall not be entitled to any remedy for the Service Suspension period, including any reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the Term will be tolled by the duration of the Service Suspension. 2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the event any such hazardous materials are discovered in the designated locations in which Flock Packet Pg. 113 8.2.c is to perform services under this Agreement, Flock shall have the right to cease work immediately. 3. CUSTOMER OBLIGATIONS 3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated registration information. Authorized End Users may not select as their User ID, a name that they do not have the right to use, or any other name with the intent of impersonation. Customer and Authorized End Users may not transfer their account to anyone else without prior written permission of Flock. Authorized End Users shall not share their account username or password information and must protect the security of the username and password. Unless otherwise stated and defined in this Agreement, Customer shall not designate Authorized End Users for persons who are not officers, employees, or agents of Customer. Authorized End Users shall only use Customer -issued email addresses for the creation of their User ID. Customer is responsible for any Authorized End User activity associated with its account. Customer shall ensure that Customer provides Flock with up to date contact information at all times during the Term of this agreement. Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Flock Services. Customer shall (at its own expense) provide Flock with reasonable access and use of Customer facilities and Customer personnel in order to enable Flock to perform Services (such obligations of Customer are collectively defined as "Customer Obligations"). 3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants that Customer shall use Flock Services only in compliance with this Agreement and all applicable laws and regulations, including but not limited to any laws relating to the recording or sharing of data, video, photo, or audio content. 4. DATA USE AND LICENSING 4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited, non-exclusive, royalty -free, irrevocable, worldwide license to use the Customer Data and perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock does not own and shall not sell Customer Data. Packet Pg. 114 4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post, upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages, text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information, content, ratings, reviews, data, questions, suggestions, or other information or materials produced by Customer ("Customer Generated Data'j. Customer shall retain whatever legally cognizable right, title, and interest in Customer Generated Data. Customer understands and acknowledges that Flock has no obligation to monitor or enforce Customer's intellectual property rights of Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide, royalty -free, license to use the Customer Generated Data for the purpose of providing Flock Services. Flock does not own and shall not sell Customer Generated Data. 4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer Data and Customer Generated Data to the extent such anonymization renders the data non - identifiable to create Anonymized Data to use and perform the Services and related systems and technologies, including the training of machine learning algorithms. Customer hereby grants Flock a non-exclusive, worldwide, perpetual, royalty -free right to use and distribute such Anonymized Data to improve and enhance the Services and for other development, diagnostic and corrective purposes, and other Flock offerings. Parties understand that the aforementioned license is required for continuity of Services. Flock does not own and shall not sell Anonymized Data. 5. CONFIDENTIALITY; DISCLOSURES 5.1 Confidentiality. To the extent required by any applicable public records requests, each Party (the "Receiving Party") understands that the other Party (the "Disclosing Party") has disclosed or may disclose business, technical or financial information relating to the Disclosing Party's business (hereinafter referred to as "Proprietary Information" of the Disclosing Party). Proprietary Information of Flock includes non-public information regarding features, functionality and performance of the Services. Proprietary Information of Customer includes non-public data provided by Customer to Flock or collected by Flock via Flock Services, which includes but is not limited to geolocation information and environmental data collected by sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the Party takes with its own Packet Pg. 115 8.2.c proprietary information, but in no event less than commercially reasonable precautions, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public; or (b) was in its possession or known by it prior to receipt from the Disclosing Parry; or (c) was rightfully disclosed to it without restriction by a third party; or (d) was independently developed without use of any Proprietary Information of the Disclosing Party. Nothing in this Agreement will prevent the Receiving Party from disclosing the Proprietary Information pursuant to any judicial or governmental order, provided that the Receiving Party gives the Disclosing Parry reasonable prior notice of such disclosure to contest such order. At the termination of this Agreement, all Proprietary Information will be returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage medium), together with any copies thereof, when no longer needed for the purposes above, or upon request from the Disclosing Party, and in any case upon termination of the Agreement. Notwithstanding any termination, all confidentiality obligations of Proprietary Information that is trade secret shall continue in perpetuity or until such information is no longer trade secret. 5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in and to the Flock IP and its components, and Customer acknowledges that it neither owns nor acquires any additional rights in and to the foregoing not expressly granted by this Agreement. Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in Flock's sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain or perceive the source code from which any software component of any of the Flock IP is compiled or interpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or attempt to interfere in any manner with the functionality or proper working of any of the Flock IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or Packet Pg. 116 8.2.c otherwise transfer, convey, pledge as security, or otherwise encumber, Customer's rights. There are no implied rights. 5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations. 6. PAYMENT OF FEES 6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days' prior written notice to Customer of the payment delinquency before exercising any suspension right. 6.2 Notice of Changes to Fees. In the event of any changes to fees, Flock shall provide Customer with sixty (60) days' notice (which may be sent by email) prior to the end of the Term. Any such changes to fees shall only impact any subsequent renewal of the Agreement. 6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final payment is made. 6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock's net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Packet Pg. 117 8.2.c Flock shall not charge customer any taxes from which it is exempt. If any deduction or withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required. 7. TERM AND TERMINATION 7.1 Term. The term of this Agreement shall be for the period of time set forth on the Order Form (the "Term"). Following the Term, unless otherwise indicated on the Order Form, this Agreement may be renewed by mutual agreement of the parties for will atAematie lly ,-efie , � r one or more successive renewal terms of the g ter of one ..oar of the lengthLss,) set forth on the Order Form (each, a "Renewal Term") unless either PaFt , gives the thee- Party notice of Ron t:enewal t least thii4y (30) days prior-t the o,..,a of the the , rt to,,ti, 7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non -breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day period ("Cure Period"). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro-rata portion of the pre -paid fees for Services not received due to such termination. 7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and 11.6. Packet Pg. 118 8.2.c 8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER 8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a "Defect"), Customer must notify Flock's technical support team. In the event of a Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock. 8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafeiy.com/reinstall-fee-schedule). In the event that Customer chooses not to replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) that Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware. 8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third -parry providers, or because of other causes beyond Flock's reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption. 8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER'S SOLE REMEDY, AND FLOCK'S SOLE LIABILITY, WITH RESPECT TO DEFECTS. FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED "AS IS" AND FLOCK DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A Packet Pg. 119 8.2.c PARTICULAR PURPOSE AND NON -INFRINGEMENT. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 11.6. 8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B. 8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third -party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions. 9. LIMITATION OF LIABILITY; INDEMNITY 9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK'S ACTUAL KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT Packet Pg. 120 8.2.c ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 10.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION OBLIGATIONS. 9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees. 9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and employees, from liability of any kind, including claims, costs (including defense) and expenses, on account of. (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock's installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees. Flock's performance of this indemnity obligation shall not exceed the fees paid and/or payable for the services rendered under this Agreement in the preceding twelve (12) months. 10. INSTALLATION SERVICES AND OBLIGATIONS 10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re -install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at Flock's discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock's Packet Pg. 121 8.2.c rights to any damages Flock may sustain as a result of Customer's default and Flock shall have the right to enforce any other legal remedy or right. 10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan ("Deployment Plan"). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer. 10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, re- positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocksafeiy.com/reinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees. 10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C ("Customer Obligations"). Customer represents and warrants that it has, or shall lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the Flock Hardware at the designated locations and to make any necessary inspections or maintenance in connection with such installation. 10.5 Flock's Obligations. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this agreement, provided that Flock's use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock's obligations under this Agreement. 11. MISCELLANEOUS Packet Pg. 122 8.2.c 11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s). 11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect. 11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior consent. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction. 11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule(https://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral , communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer's purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon future purchase order is subject to these legal terms and does not alter the rights and obligations under this Agreement, except that future purchase orders may outline additional products, services, quantities and billing terms to be mutually accepted by Parties. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer's purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature. 11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer. Packet Pg. 123 8.2.c 11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the chosen courts of the State of which the Customer is located. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement. 11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer's prior written consent and the mutual execution by authorized representatives ("Special Terms"). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control. 11.8 Publicity. Flock has the right to reference and use Customer's name and trademarks and disclose the nature of the Services in business and development and marketing efforts. 11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing. 11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation ("FAR"), section 2.101, the Services, the Flock Hardware and Documentation are "commercial items" and according to the Department of Defense Federal Acquisition Regulation ("DFAR") section 252.2277014(a)(1) and are deemed to be "commercial computer software" and "commercial computer software documentation." Flock is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the Packet Pg. 124 8.2.c terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement. 11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections. 11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing. 11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise. 11.14 Morality. In the event Customer or its agents become the subject of an indictment, contempt, scandal, crime of moral turpitude or similar event that would negatively impact or tarnish Flock's reputation, Flock shall have the option to terminate this Agreement upon prior written notice to Customer. 11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt to the address listed on the Order Form (or, if different, below), if sent by certified or registered mail, return receipt requested. 11.16 Non -Appropriation. Notwithstanding any other provision of this Agreement, all obligations of the Customer under this Agreement which require the expenditure of funds are conditioned on the availability of funds appropriated for that purpose. Customer shall have the right to terminate this Agreement for non appropriation with thirty (30) days written notice without penalty or other cost. Packet Pg. 125 8.2.c FLOCK NOTICES ADDRESS: 1170 HOWELL MILL ROAD, NW SUITE 210 ATLANTA, GA 30318 ATTN: LEGAL DEPARTMENT EMAIL: legal@flocksafety.com Customer NOTICES ADDRESS: ADDRESS: ATTN: iNurmm Packet Pg. 126 8.2.c EXHIBIT B INSURANCE Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than "A" and "VII". Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement. Flock shall procure and shall maintain during the life of this Agreement Worker's Compensation insurance as required by applicable State law for all Flock employees. Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement: (i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad -form property damage, and product and completed operations coverage; (ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non -owned and hired automobile coverage; and Packet Pg. 127 8.2.c (v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000). Packet Pg. 128 8.2.d Flock Safety + WA - Edmonds PD Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 MAIN CONTACT: Garret Thomson garret.thomson@flocksafety.com 3603207063 frock safety 8.2.d f i0ock safety EXHIBIT A ORDER FORM Customer: WA - Edmonds PD Initial Term: 24 Months Legal Entity Name: WA - Edmonds PD Renewal Tenn: 24 Months Accounts Payable Email: Payment Terms: Net 30 Address: 250 5th Ave N Edmonds, Washington 98020 Billing Frequency: Total Contract Billed at Signing Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term Flock Safety Platfo Flock Safety LPR Products Flock Safety Falcon ® Included 19 Professional Services and One Time Purchases One Time Fees Flock Safety Professional Services Professional Services - Standard Implementation Fee Professional Services - Existing Infrastructure Implementation Fee Included $650.00 5 $3,250.00 $150.00 14 $2,100.00 Estimated Tax: $12,531.75 Contract Total: $119,350.00 Contract Total (w/ Estimated $131,881.75 Tax): The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self - installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement. Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement may be renewed for one or more successive renewal terms of the length(s) set forth on the Order Form (each, a "Renewal Term'). LPR Unit Price Product Count Years Total Flock Safety Falcon $3,000 19 2 $114,000.00 CU 0 a CL a C /L^ V C C) to w c O U to L 0 E M U Y t) O IL G Packet Pg. 130 Billing Schedule 8.2.d Total Contract Due at Signing S 119,350.00 *Tax not included CU O L IZ Q. Q C /L^ V CU L O U L C� E m U U O L IN 3 J 0 a c O E w a Packet Pg. 131 8.2.d Product and Services Description Flock Safety Falcon ® Law enforcement grade infrastructure -free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint TM technology (proprietary machine learning software) and real-time alerts for unlimited users. Professional Services - Standard Implementation Fee One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. Professional Services - Existing Infrastructure Implementation Fee One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. CU 0 L Q Q. a /L^ V _ CU L W _ O U to L E U Y V 0 LL G 3 �a J G a rn 0 E w a) E t M a Packet Pg. 132 8.2.d By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at https://www.flocksafeiy.com/terms-and-conditions The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP, INC. Customer: WA - Edmonds PD By: Name: Title: Date: By: Name: Title: Date: PO Number: co Packet Pg. 133 8.3 City Council Agenda Item Meeting Date: 10/22/2024 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Lori Palmer Background/History Approval of direct deposit for $32,809.37 dated September 26, 2024, payroll checks #66098 through #66099 for $4,508.59 dated October 4, 2024, direct deposit for $865,038.15, benefit checks #66100 through #66104 and wire payments for $727,412.95 for the pay period of September 16, 2024 through September 30, 2024. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: 09-23-2024 payroll earning summary 09-16-2024 to 09-30-2024 benefit checks 09-16-2024 to 09-30-2024 Payroll Earnings Summary Packet Pg. 134 Hour Type Hour Class 400 MISCELLANEOUS Payroll Earnings Summary Report City of Edmonds Pay Period: 1,223 (09/23/2024 to 09/23/2024) Description MISC PAY Hours 0 Amount n 0.00 $1.00 Total Net Pay: $32,809.37 8.3.a 10/03/2024 Packet Pg. 135 8.3.b Benefit Checks Summary Report City of Edmonds Pay Period: 1,157 - 09/16/2024 to 09/30/2024 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 66100 10/04/2024 bpas BPAS 7,120.81 0.00 66101 10/04/2024 icma MISSIONSQUARE PLAN SERVICES 8,087.01 0.00 66102 10/04/2024 flex NAVIA BENEFIT SOLUTIONS 5,059.21 0.00 66103 10/04/2024 rwt WASHINGTON TEAMSTERS 284.55 0.00 66104 10/04/2024 afscme WSCCCE, AFSCME AFL-CIO 3,098.30 0.00 23,649.88 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3737 10/04/2024 pens DEPT OF RETIREMENT SYSTEMS 378,349.19 0.00 3739 10/04/2024 aflac AFLAC 3,106.42 0.00 3741 10/04/2024 us US BANK 143,977.89 0.00 3742 10/04/2024 mebt WTRISC FBO #N3177B1 127,138.10 0.00 3744 10/04/2024 pb NATIONWIDE RETIREMENT SOLUTION 6,878.54 0.00 3745 10/04/2024 wadc WASHINGTON STATE TREASURER 43,547.93 0.00 3746 10/04/2024 oe OFFICE OF SUPPORT ENFORCEMENT 765.00 0.00 703,763.07 0.00 Grand Totals: 727,412.95 0.00 10/3/2024 Packet Pg. 136 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,157 (09/16/2024 to 09/30/2024) ai Hour Type Hour Class Description Hours Amount 112 ABSENT NO PAY NON HIRED 88.00 0.00 113 ABSENT Unpaid ADA hours 40.00 0.00 118 ABSENT UNPAID L & 1 12.00 0.00 120 SICK SICK LEAVE - L & 1 88.00 3,772.50 121 SICK SICK LEAVE 746.00 41,008.65 122 VACATION VACATION 1,123.75 62,210.52 123 HOLIDAY HOLIDAY HOURS 170.00 9,674.90 124 HOLIDAY FLOATER HOLIDAY 34.00 1,566.15 125 COMP HOURS COMPENSATORY TIME 180.50 9,979.73 128 HOLIDAY Holiday Bank WWTP 2.00 93.47 132 JURY DUTY JURY DUTY 8.00 400.64 134 MILITARY MILITARY LEAVE -UNPAID 88.00 0.00 141 BEREAVEMENT BEREAVEMENT 59.00 2,432.24 150 REGULAR HOURS Kelly Day Used 133.00 7,257.55 152 COMP HOURS COMPTIME BUY BACK 48.00 2,248.63 155 COMP HOURS COMPTIME AUTO PAY 105.38 6,774.99 157 SICK SICK LEAVE PAYOFF 14.66 686.77 158 VACATION VACATION PAYOFF 211.44 9,905.22 160 VACATION MANAGEMENT LEAVE 8.00 665.98 161 VACATION VACATION PREMIUM PAYOFF 16.00 749.54 170 REGULAR HOURS COUNCIL BASE PAY 700.00 11,936.19 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 341.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICAL 0.00 5,356.68 190 REGULAR HOURS REGULAR HOURS 18,508.50 987,811.84 191 REGULAR HOURS FIRE PENSION PAYMENTS 2.00 3,517.17 194 SICK Emergency Sick Leave 258.50 16,350.80 210 OVERTIME HOURS OVERTIME -STRAIGHT 4.00 185.21 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 3,396.81 216 MISCELLANEOUS STANDBY TREATMENT PLANT 14.00 1,813.98 220 OVERTIME HOURS OVERTIME 1.5 240.25 24,849.06 225 OVERTIME HOURS OVERTIME -DOUBLE 28.50 2,848.17 400 MISCELLANEOUS MISC PAY 0.00 100.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 1,793.39 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 2,126.52 10/03/2024 Packet Pg. 137 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,157 (09116/2024 to 09/30/2024) ui Hour Type Hour Class Description Hours Amount 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 845.22 602 COMP HOURS ACCRUED COMP 1.0 114.25 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 116.25 0.00 606 COMP HOURS ACCRUED COMP 2.0 7.50 0.00 609 COMP HOURS Commander Standy Accrual 5.00 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 320.79 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 261.56 anc REGULAR HOURS Ancilary Duty Pay 0.00 264.19 anc2 REGULAR HOURS Ancilary Duty Pay 0.00 1,617.95 anc3 REGULAR HOURS Ancilary Duty Pay 0.00 1,774.84 boc MISCELLANEOUS BOC II Certification 0.00 237.66 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 226.78 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 118.83 det4 MISCELLANEOUS Detective 4% 0.00 1,301.62 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 928.36 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 849.10 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 12,481.78 fmla ABSENT FAMILY MEDICAL/NON PAID 22.50 0.00 fmlk KELLY DAY Family Medical Leave Kelly Day 13.00 764.86 fmis SICK FAMILY MEDICAL/SICK 4.50 264.76 fmly VACATION Family Medical Leave Vacation 87.50 5,372.82 k9 MISCELLANEOUS K-9 Assiqnment 0.00 414.20 Ian MISCELLANEOUS LANGUAGE PAY 0.00 450.00 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,347.39 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 1,022.47 Ig12 LONGEVITY Longevity 9% 0.00 3,750.14 Ig13 LONGEVITY Longevity 7% 0.00 1,210.41 Ig14 LONGEVITY Longevity 5% 0.00 1,158.46 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 166.92 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 289.83 Iq4 LONGEVITY Longevity 1% 0.00 1,157.87 Iq5 LONGEVITY Longevity 3% 0.00 4,104.55 Iq7 LONGEVITY Longevity 1.5% 0.00 576.39 mela ABSENT Medical Leave Absent (unpaid) 1.00 0.00 10/03/2024 Packet Pg. 138 Hour Type Hour Class Payroll Earnings Summary Report City of Edmonds Pay Period: 1,157 (09116/2024 to 09/30/2024) Description Hours Amount pfmc COMP HOURS Paid Family Medical -Comp Used 3.50 127.16 pfmh HOLIDAY Paid Family Medical Holiday 6.00 218.00 pfmp ABSENT Paid Family Medical Unpaid/Sup 255.25 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 110.75 6,561.68 pfmv VACATION Paid Family Medical Vacation 54.00 3,057.66 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,926.50 slw SICK SICK LEAVE ADD BACK 69.17 0.00 st REGULAR HOURS Serqeant Pay 0.00 246.44 str MISCELLANEOUS PSET Serqeant 0.00 246.44 tac MISCELLANEOUS TAC Officer 0.00 207.10 to MISCELLANEOUS Traininq Officer 0.00 207.10 traf MISCELLANEOUS Traffic Officer - Car 0.00 414.20 vap VACATION Vacation Premium 8.00 434.20 23,857.65 $1,279,780.53 Total Net Pay: $869,546.74 8.3.c Q 10/03/2024 Packet Pg. 139 8.4 City Council Agenda Item Meeting Date: 10/22/2024 2025 Board and Commission Reappointments Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History Community volunteers are essential to the operation of the City's various Boards and Commissions. They provide knowledge and experience to the Mayor, City Council, and staff on a variety of issues. They also organize community events and help influence and shape our community. Edmonds is fortunate to have such a dedicated and hard working group of volunteers and we thank them for their willingness to serve the Edmonds Community. Staff Recommendation Reappointment of the attached list of Board and Commission members. Narrative The attached list of Board and Commission members have requested reappointment. All members and positions have been vetted for eligibility. Attachments: 2025 Board_Commission_Reappointments Packet Pg. 140 8.4.a 2025 COE Board & Commission Reappointments Architectural Design Board - term limits: 2 consecutive 4-year terms 1. Steven Schmitz, Position #1 Architect, 2022 - 2024 (partial term). New term will expire on 12/31/2028 2. Corbitt Loch, Position #7 Planner, 2022 - 2024 (partial term). New term will expire on 12/31/2028 Arts Commission - term limits: 2 consecutive 4-year terms 1. Richard Chung, Position #3 General, 2021 - 2024. Second and final term will expire on 12/31/2028 Diversity, Equity, Inclusion & Accessibility Commission - term limits: 3-year terms, no term limits 1. Pam Iverson, Position #8, 2023 - 2024 (partial term). New term will expire on 12/31/2027 2. Rebecca Perrault, Position #9, 2022 - 2024. New term will expire on 12/31/2027 Historic Preservation Commission - term limits: 3-year terms, no term limits 1. Larry Vogel, Position #5 Citizen, 2008 - 2024. New term will expire on 12/31/2027 2. Tim Raetzloff, Position #7 Citizen, 2012 - 2024. New term will expire on 12/31/2027 3. Sam Spencer, Position #8 Citizen, 2022 - 2024. New term will expire on 12/31/2027 Lodging Tax Advisory Committee - term limits: 1-year terms, no term limits 1. Cystal Berclaz, Position #1 Provider, 2023 - 2024. New term will expire on 12/31/2025 2. Katrina Swanson, Position #2 Provider, 2024 - 2024. New term will expire on 12/31/2025 3. Frances Chapin, Position #4 Tax User, 2000 - 2024. New term will expire on 12/31/2025 4. Lori Meagher, Position #6 Tax User, 2024 - 2024. New term will expire on 12/31/2025 Planning Board - term limits: 4-year terms, no term limits 1. Judi Gladstone, Position #5, 2021 - 2024. New term will expire on 12/31/2028 2. Lee Hankins, Position #6, 2023 - 2024. New term will expire on 12/31/2028 Sister City Commission - term limits: 3-year terms, no term limits 1. Karen Reid, Position #1, 2024 - 2024. New term will expire on 12/31/2027 2. Anne Nadreau, Position #4, 2022 - 2024. New term will expire on 12/31/2027 3. Colin Torretta, Position #11, 2022 - 2024. New term will expire on 12/31/2027 10/8/2024 1:53 PM Packet Pg. 141 8.5 City Council Agenda Item Meeting Date: 10/22/2024 2024 Board and Commission Retirements Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History This year we have three community volunteers retiring from various City boards and commissions: 1. Tanya Sharp, Arts Commission, 2017 - 2024 2. Elaine Helm, Diversity, Equity, Inclusion, and Accessibility Commission, 2022 - 2024 3. Brook Roberts, Salary Commission, 2023 - 2024 Staff Recommendation Narrative Mayor Rosen would like thank the retiring board and commission members for their service to the City of Edmonds and the community. Attachments: 2024 Board —Commission —Retirements Packet Pg. 142 8.5.a 2024 COE Board & Commission Retirements Arts Commission — term limits: 2 consecutive 4-year terms 1. Tanya Sharp, Position #2 Visual, 2017 — 2024 Diversity, Equity, Inclusion, and Accessibility Commission — term limits: 3-year terms, no term limits 1. Elaine Helm, Position #7, 2022 - 2024 Salary Commission — term limits: 3-year terms (after initial staggered terms — Position #5 was an initial staggered term of 1-year that expired 6/2024), no term limits 1. Brook Roberts, Position #5, 2023 - 2024 10/15/2024 9:51 AM Packet Pg. 143 8.6 City Council Agenda Item Meeting Date: 10/22/2024 Resolution Declaring as Surplus Sanitary Sewer Easement located on the south side of 21200 72nd Ave W Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On March 8, 2022, this item was presented to the PPW Committee. While the committee had approved the item at that time to move forward with a public hearing, this action was put on hold by City staff in order to ensure compliance with RCW 35.94.040. In addition, due to utility conflicts that arose during construction, the proposed sewer connection for the project required redesign and therefore City staff also held off on bringing this item back to committee until that was resolved. On October 15, 2024 this item was presented to the PPW Committee and was forwarded to the consent agenda. Staff Recommendation Approve Resolution. Narrative A building permit has been issued for a 127-unit senior living facility at the southwest corner of 212th St SW & 72nd Ave W, addressed as 21200 72nd Ave W. The previous office building on the site was connected to the City's public sanitary sewer main through an easement at the south property line. With the development of the new senior living facility, this sewer line was cut and capped and a new direct connection was provided to the City's public sewer main in 212th St SW. As such, that portion of the easement that encumbers the subject property is no longer needed. RCW 35.94.040 addresses the release of surplus lands or property that were originally acquired for public utility purposes but are no longer required for providing continued public utility service. The City Council may, by resolution and pursuant to a public hearing, release or otherwise sell, the surplus lands or property at its fair market value or the rent or consideration to be paid. Toward that end, a public hearing has been scheduled for the November 4th City Council meeting. A staff report and detailed analysis on the disposition of the sanitary sewer easement, with recommendation to City Council, will be provided for the public hearing. Attachments: Attachment 1 - Vicinity Map Attachment 2 - Survey Sewer Easement Packet Pg. 144 8.6 Attachment 3 - Sewer Easement AFN7711230226 Attachment 4 - Resolution Surplus Easement Packet Pg. 145 I 8.6.a I City of Edmonds Anthology Senior Living Q Z� 00 uJ S T 9 SHT 10 S1 T27N ti20 T27.N E 4)fNNWOOD R4E �1 I E MONDS 208TH ST SW i L F U-1 � II Q SHT 13 S30 T27N R4E DMONDS ,PERAN� 9 W rn V?THST--SW a 204TH ST SW ,09 00 W > SHT 14 S2 9 T27N ko i LU 220TH ST SW J L- - 1:12,125 O 0 1,010.38 2,020.8 Feet 1,504.7 This ma is a user generated static output from an Internet mapping site and is fo 18,056 p B p pp B reference only. Data layers that appear on this map may or may not be accurate WGS_1984_Web-Mercator _Auxiliary -Sphere current, or otherwise reliable © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Legend Notes Vicinity Map 21200 72nd Ave W Q Packet Pg. 146 1 8.6.b i o co N39°59'21 "E 10.00' EXHIBIT C DEPICTION OF PORTION OF EASEMENT FOR RELINQUISHMENT 212TH ST SW M (PUBLIC RIGHT OF WAY) LOT 4 TPN:00580700000401 PORTION OF EASEMENT TO BE RELINQUISHED POINT OF COMMENCEMENT N50"00'39"W SE COR. LOT 4 27.63' POINT OF BEGINNING N89`52'53"W 128.08' 10' SANITARY SEWER 15.65' 15.60 J \� EASEMENT REC. NO. N50°00'39"W� 7711230226 �------------- ---------------- ---------------------------------- LOT 3 CITY OF EDMONDS SHORT PLAT S-77 REC. NO. 7705310298 PARK 212 APT LLC - EXHIBIT NOTE - THIS EXHIBIT HAS BEEN PREPARED TO ASSIST IN THE INTERPRETATION OF THE ACCOMPANYING LEGAL DESCRIPTION. IF THERE IS A CONFLICT BETWEEN THE WRITTEN LEGAL DESCRIPTION AND THIS SKETCH, THE LEGAL DESCRIPTION SHALL PREVAIL. 30' 30' GRAPHIC SCALE NW 1/4, NW 1/4, SEC. 29, TWP. 27N., RGE. 4E., W.M. CITY OF EDMONDS, SNOHOMISH COUNTY, WASHINGTON www.axismap.com JOB NO. DATE 15241 NE 90TH ST, 18-210 04/27/23 PO SUITE 100 DRAWN BY CHECKED BY ODOaD REDMOND, WA 98052 JM WTB TEL. 425.823-5700 surww& FAX 425.823-6700 SCALE SHEET 1"=50' 3 OF 3 Packet Pg. 147 1/20/22, 12:46 PM Landmark Web Official Records Search ,. 1 N RMC111 Gfcg P.O. Cat =ST . r0 A L I T Y E R S E N E T LTNNWOOD, lyp-i;yi:7fN� r-a taccrue to the grantors herein, the IN COYSIDEPATIOWAR.:' ,-4 Undersigned, LAPIFRRE INC.; LAPIERRr. ENTERPRISES a partncrehip f� hereby grant to tic tIa ain;ci a Corno�at ni- n; a pciFanent j h- easement for the installien, and raintenance of �s�en�Itaaly� _ over, across, throuq an oeh T how the following s ?bed prop a mother right to re.,ove trees, bushes, undergrowth and other obstruction ferinq with the location, construction and ratntenance of said utility or 1 es, tooether with the right of access to the easement at any Liar for the purposes. The easer.nt and right-of-way h r granted is located in the County ' Of Snohomish, State of %ashin9 ton, and more titularly described as follows: See attached - ! i 1 O C The CITY agrees to restore to substantially the ort dition such m improvents as are disturbed during the construction, rAin n and repair i. of said utility or utilities; provided, the grantors, their assigns 1 shall not construct any permanent structure over, upon or witherasrent easecAnt. IN WITNESS WHEREOF, said corporation has caused this instru. De t executed by its proper officers and its corporate seal to be here this 16th day of November , 19 77 . -.lCi 2.awa• , s <i N NO SALES TAX 87 Z-:'"- REQUIRED _ p r t ent = NOV 21 19" ey G STATE of WASHINGTOIN$F.Ritladea+sea COUNTY OF SNOHO.NI%f{- �� M� o.mro on this 16th day of November 19 77 before re, the undersigned7711515ry Public Tn an or 'UFMIRW Wdsrtrngton, duly commissioned and sworn, personally appeared E. J. LAPIERRE and ALDERT LAPIERRE ate to me nown to t e rest ent— Secretary, respectively, Of �A�PIERRE ENTERPRISES and LAPIFRRE INDCSTRI�S, INC. the corporation that executed —the or�enol�strunent andaC-OWIe ntc td ne said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that the authorized to execute the said instrument and that the sell affixed is t�porate seal of seid corporation. ct� Witness my hand and official:.d�d1'pmVt fixed he da year first above written. 4;•.... ,.� n p r`� �s,:,rr:• �s� �7 o € 3 ``: Cat/ %'0.""•.+�•,jd1?Mt t to a or t ate o K L i °• l'.:a, Va:h1tigton, residinq at 1 r� `J112302Lb ` nA121fi fi5 498 https://www.snoco.org/RecordedDocuments/search/index?theme=.blue&section=searchCriterialnstrumentNumber&quickSearchSeIectid Packet Pg. 148 1/20/22. 12:46 PM Landmark Web Official Records Search I 8.6.0 0 t;Owlc + l[eUr r. w�00ltt0a C. wna[ Ipati LION""K''a�(150a pp �l 7`e0µ., �%� Gi lzQQOClQtCd�� ENGINEERS a SURVEYORS a PLANNERS nl w.0 al L..r.. w.n�.n.. a(a:a iJUs. n>anJ Septem 7r 77 II le No. LEGAL DESCRIPTION FOR LAPIERRE INDUSTRIES, INC. SANITARY SEVER EASEMENT That portion of Tract 4, Solners flue -Acre Tracts according to the plat thereof recorded In Volume 7 of Plats on Daga 11, records of 1—homish County, Washing- ton, lying within a strip of land 10.00 feet in width being 5.00 feet on each _ side of the /eflow ing described centerline: bey inning at a point on the ease line of said Tract 4, 50'16125"H I98.00 feet from the northeast corner thereof; thence N88'52'14"W 91.00 feet to a DOint herelnaf ter referred to as "Point A"; thence continuing centerline he ein cl feet; thence 546'001W 33.00 :07w,. e terminus of. the canted Ina herein descr lbed: [ ALSO, that portion of said Tract 4 lying within a strip of land in t width, being $.DO feet on each side of a centerline which begins at the afore- I I mentioned "Point A" and eatend, N50e00'W 80.DO feet to the terminus of the centerline he described; Situate In Snohomish County, Washington. 7711230226 VOL1216 MOO �.S{ s-- ••sje• 6 , https://www.snoco.org/RecordedDocuments/search/index?theme=.blue&section=searchCriterialnstrumentNumber&quickSearchSelecti Packet Pg. 149 1/20/22, 12:46 PM Landmark Web Official Records Search I 8.6.0 E Il 74k — 12th ST. S.W. � ZiJsS o 'a I 1 „ .Brrd4 �Sivld wsan I j H I ; 7711230226 ,vsB•fe'23•w DESCRIPTION ATTACHED ON SHEET 2 YodM Gxu500 EASEMENT MAP FOR LAPIERRE INDUSTRIES INC. IN TRACT 4 SOLNERS FIVE ACRE TRACTS CITY OF EDMONDS, SNOHOMISH COUNTY WASH. jQatL. '1X""'a"r+ d 7{rasctafie. 9+w o +r 9-9.77 ri�c Ho. ENGINEERS • SURVEYORS • GUNNERS "• TT `' 407 • P 5098-F fx•Ma. S�.... • Ea.•wa w.+..,,k. eoro ^NLS `a I e 50 https://www.snoco.org/RecordedDocuments/search/index?theme=.blue&section=searchCriterialnstrumentNumber&quickSearchSelecti Packet Pg. 150 8.6.d RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DECLARING AS SURPLUS SANITARY SEWER EASEMENT LOCATED ON THE SOUTH SIDE OF 21200 72ND AVE W IN EDMONDS, WASHSINGTON. WHEREAS, the City of Edmonds has issued a building permit for property located at the southwest corner of 212th St SW and 72nd Ave W, with tax parcel number 00580700000401 (the "Subject Property"); and WHEREAS, in 1977, the city acquired a sanitary sewer easement, recorded under auditor's file number 7711230226 (the "Utility Easements"); and WHEREAS, the Utility Easement encumbers the Subject Property; and WHEREAS, the city has determined that it no longer needs the Utility Easement to provide continued public utility service to the Subject Property or any other property in the vicinity; and WHEREAS, the city has determined that it has no foreseeable future need for the Utility Easement; and WHEREAS, RCW 35.94.040 provides a process for disposing of surplus utility property; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Utility Easement described above are hereby determined to be surplus to the city's needs and is not required for providing continued public utility service. Section 2. Any disposition of the Utility Easements should proceed in accordance with RCW 35.94.040. RESOLVED this day of 52024 CITY OF EDMONDS MAYOR, MIKE ROSEN Packet Pg. 151 8.6.d ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 152 8.7 City Council Agenda Item Meeting Date: 10/22/2024 Approve Amendment for On -Call Stormwater Review Services Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On February 28, 2023, City Council approved on -call stormwater review services and authorized staff to advertise a request for qualifications. On March 19, 2024, City Council approved amendment to provide additional professional services for on -call stormwater review of private development projects. On October 15, 2024 this item was presented to the Parks and Public Works Committee and was forwarded to the consent agenda. Staff Recommendation Approve amendment. Narrative Since February 2023, the City has contracted with Atwell, LLC to provide on -call professional services for stormwater drainage review of private development permits. In February 2024, the City's Stormwater Engineer retired and the City had to transition all stormwater review services to Atwell. There is an on- going recruitment to fill the vacancy, but it has been a difficult position to fill, due to the specialized stormwater engineering experience and knowledge needed for the position and current demand for professional engineers in the region. The proposed amendment will provide $140,000 in additional budget. This amount should provide enough budget to continue the on -call services thru June 2025, based on an average monthly expenditure of $17,000 per month. The actual amount will depend on how much private development and permit activity occurs in the first half of 2025. The cost related to the on -call services will be reimbursed by permit applicants as part of their plan and permit review fees. Attachments: Amendment 2 Packet Pg. 153 8.7.a 0V Lp,f v "-f CITY OF EDMONDS MIKE ' 1215T"AVENUE NORTH - EDMONDS,WA98020 - 425-771-0220 WWW.EDMONDSWA.GOV ROSEN MAYOR PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Edmonds, a Washington municipal corporation, hereinafter referred to as the "City," and Atwell, LLC, hereinafter referred to as the "Consultant," entered into an underlying agreement for On -Call Stormwater Review Services, dated August 15, 2023 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that changes thereto must be documented by a written amendment executed by both parties; and WHEREAS, the parties executed Amendment No. 1 to the Underlying Agreement ("Amendment No. I") on March 25, 2024 to increase the contract amount and establish the Consultant's 2024 rates; and WHEREAS, the parties have determined that it is necessary to further amend the Underlying Agreement to further increase the contract amount to allow the Consultant to complete the work provided for therein and to provide for a rate adjustment for 2025; NOW THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement of August 15, 2023 between the parties, as amended by Amendment No. 1, both of which are incorporated by this reference as fully as if herein set forth, is hereby further amended in, but only in, the following respects: 1.1 The $80,000 amount set forth in paragraph 2A of the Underlying Agreement and stated as an amount which shall not be exceeded, which amount was increased by Amendment No. 1 by $120,000, is hereby further amended to include an additional not to exceed amount of $140,000 for the original scope of work identified in Exhibit A to the Underlying Agreement. As a result of this Amendment No. 2, the total contract amount of the Underlying Agreement is hereby increased to a new total not -to -exceed amount of $340,000 ($80,000 plus $120,000 plus $140,000). 1.2 Exhibit B to the Underlying Agreement consisting of the rate and cost reimbursement schedule was amended by Amendment No. 1 to establish the Consultant's 2024 w a 1 Packet Pg. 154 rates. The Consultant may adjust its rates for 2025 up to a five percent (5%) increase above the 2024 rates without further approval. A proposed rate adjustment of more than five percent (5%) will require justification and will be subject to prior City approval. 2. In all other respects, the Underlying Agreement between the parties, as amended by Amendment No. 1, shall remain in full force and effect, further amended as set forth in this Amendment No. 2 but only as set forth herein. DONE this day of October 2024. CITY OF EDMONDS ATWELL, LLC Mike Rosen, Mayor ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Brian Darrow, Vice President N r� C a� E c a� E a E w w a 2 Packet Pg. 155 8.7.a STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this day of 2024, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Brian Darrow to me known to be the Vice President of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 156 8.8 City Council Agenda Item Meeting Date: 10/22/2024 Approve Supplemental LAG Agreement with KPG Psomas for the Main St Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On May 9, 2023, this item was presented to the Parks and Public Works Committee and it was forwarded to the consent agenda for approval. On May 23, 2023, this item was approved by City Council on the consent agenda. On January 19, 2024, supplemental agreement was approved by City Council for the design of stormwater improvements. On October 15, 2024 this item was presented to the Parks and Public Works Committee and was forwarded to the consent agenda. Staff Recommendation Approve supplement. Narrative On May 26, 2023, a contract was executed with KPG for design of the Main St Overlay project. The total amount payable for this contract was $125,114.44. The project consists of a full -width grind and pavement overlay along Main St from 6th Ave to 8th Ave. Other improvements include upgrading all noncompliant ADA curb ramps within the project limits, pavement striping and signage. During the design, City engineering staff identified the need for additional professional services necessary to analyze and design stormwater improvements to support the project. The $20,224.00 supplemental agreement with KPG raised the total amount payable to $145,338.44. Before construction begins, a supplemental agreement with KPG must be executed in order to secure their services for engineering support during construction. City staff have negotiated a fee of $12,727.44 for KPG to provide review of RFls and submittals, and record drawings after the project is complete. This brings the project total to $158,065.88 The project costs are being funded by grants from FHWA and TIB, REET (Fund 126), and Stormwater Utility Fund (Fund 422). Packet Pg. 157 8.8 Attachments: Attachment 1 - Main Area Map Attachment 2 - Supplemental Agreement Packet Pg. 158 8.8.a MAIN ST PAVE - AREA MAP ..r-! '�7 A�� i 'ji C'' r Ta .se oF 7 VW IMP AOr � wry V•f'�• •`y � t, r - ,-�P•I' .1. .. o' � r 1 �' t' f 1. •, �,.• _ ,. _ � �• 1' - .: r '-• ,,�`g� _ .y.'.. - •►-G. �--'art."""d - _� � .-. i - �� 4r �y _ J - 7 ; lye _ c •'r �F � � 'c� � Ir 1 - J• •I. �*1 ° I; ram.. IE _ �•« - _ w _ J .' ,1 ',.y`l y 1 1. ,If'-r I. - -. '_ •� +,may ii%•. _ qy. �, I S•q -l" 1_ �` ^` ` @®•• % \.� d , / / - _ - - ''Y .'� _ 1 - .r is - ,t �GF , ,,+�� • _., ..'-406 h V.y`�-'4 -- 'rtci •S ' — - - - k "+' �'I• ,T- ,...• r d �� e�.. `, e) `+ - R.• 6J + :« n I. / "`. .+ .ey• :F', •`.y r _ _ :�,. _/}, r i; ;r--, , - ' 4•. •.. jry . _ r - :Li 4 • !t--�Iti j. _ %r �. � � : `- � ,f. V ray .. ` le ' .R _ � � t M ♦rn AA Moot - IF job BEGIN PAVE A's -AV jl jj qm ♦ I r •r- _ k r ' • �,�' rt r 1 : � e t - li - _ . � � � � +,! mow:, _ O• �M98lI -1 A' - - I, • .. � � • � • •� � •rj i—- ,_ • _ /} r • � ~ .�. NOW Vol (C A AMNIA ui. u•- mi ...■ r ®�� =I ��- •' ��` .. le� .. _ �111 s w 1 _ - - -r t _a I• - _ _. — - _ 4 -.� � � . � ■ - !C � � _ lit I � ? aw x �. 1(, - .�c .y+t,. y: •r Ir NOW.. �, _ _ —_-___ 1� }!_i' ler• - 7' 1 �' I T=� 1:� _ - 1'. "�. �� t•-••� ,P.•� ♦ "}, r _ •' - - . + � it - • - - _•'` [.` - '- J5 ��F-. .� - 'q _ 7S ,f .. `„_ -�: _ ' -'_fir �. r ' I [[--:I , ; } _ - 1 - -' - - �' —• r1 , r'r. r - S•� - o ` ' ,L - � � B , n.:l. tl 1 '� 1 yy. N 11. y� - 'I N 1 ' *"�'6 `,. �c ;t•l * � 1 c t .; .�AIR e cm so .J ' IQ 1 a a .+7 _ - Ire � • 1 y , { .r 4� f� a SIR 49 I • . � - N • � ��_ I I I � '� , °• !- I Iq• �.� #` I � � •'r-. _ .f ;al - . • NP? f I . f. � ., - ..,�;y_.3 +i.1 W. KONA IL AL bi . ce cvl � �• r -Il _ ry If- - - • kY- ��. _ _ "�"{. � '*'a;: �- J R.. _ ,�, .d.` iv- Q Packet Pg. 159 8.8.b Washington State Department of Transportation Supplemental Agreement Organization and Address Number 2 KPG Psomas Inc. 3131 Elliott Ave. Ste. 400 Original Agreement Number LA10513 Seattle, WA 98121 Phone: Project Number Execution Date Completion Date STBGUL-2512(010) 5/26/2023 12/31/2025 Project Title New Maximum Amount Payable Main Street Overlay Project $158,065.88 Description of Work Main Street Overlay - Supplement to add Construction Support. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with KPG Psomas Inc. and executed on 5/26/2023 and identified as Agreement No. LA10513 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See Exhibit B, Scope of Work. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: December 31, 2025 III Section V, PAYMENT, shall be amended as follows: See Exhibit C. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. LIM Consultant Signature Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 160 8.8.b Exhibit "A" Summary of Payments Basic Agreement Supplement #1 Supplement #2 Total Direct Salary Cost $34,697.29 $6,677.00 $4,226.00 $45,600.29 Ovehead (Icluding Payroll Additives) $60,154.69 $11,479.00 $7,360.42 $78,994.11 Direct Non -Salary Costs $10,894.20 $65.00 $0.00 $10,959.20 Fixed Fee $9,368.27 $2,003.00 $1,141.02 $12,512.29 Total $125,114.44 $20,224.00 $12,727.44 $158,065.88 m O Cn m w L O _ Cd C d L a 0 a J r� _ d E d Q O_ 7 Cn d O L Q. CL Q _ E L Q _ E Q Q Cn Q Packet Pg. 161 Exhibit B 8.8.b City of Edmonds Main St Overlay Construction Engineering Services Project Number — 9EDM010300 Supplement 2 KPG Psomas, Inc. Scope of Work October 7th, 2024 Purpose KPG Psomas will support the City for the Main St Overlay Project with Construction Engineering Services during construction. The specific task to be performed as part of this scope of work include: Task 1 Construction Engineering Services Task 1.1 — Project Admin: Consultant shall attend pre -con meeting and prepare up to eight (8) monthly invoices. Task 1.2 RFI and Submittal Review: Consultant shall provide review of RFI's, bid item material submittals, two (2) site visits and up to two (2) Field Work Directives for any changes, as needed during construction. Assume City shall review and approve standard bid item submittals and typical Div 1 traffic control, scheduling, and logistical submittals to support the project. Task 1.3 — Record Drawings: Consultant shall prepare record drawings with adequate mark-ups provided by the Contractor for any changes made during construction. Task 1 Assumptions: • Construction Management Services Consultant will be responsible for sending over any construction documentation requiring review and coordination directly with Contractor. Task 1 Deliverables: • Prepare responses for up to six (6) RFI's. • Prepare responses for up to ten (10) submittals. • Prepare up to two (2) FWD revisions. • Record Drawings: (11x17 PDF) electronic copy. City of Edmonds Page 1 of 1 KPG Psomas Inc. Main St Overlay. Engineering Services Exhibit A 1017124 PN 9EDMO10300 Packet Pg. 162 KPG 8.8.b EXHIBIT B PRIME CONSULTANT COST COMPUTATIONS Client: Project Name: KPG Psomas Inc. Project Number: Date: City of Edmonds Main St Overlay 9EDMO10300 10/7/2024 Labor Hour Estimate Total Hours and Labor c— c= : d CD Q S L (D c N Task Task Description Q- a, a, c = cL N Cost Computations by Task No. •i E w 2N a IL •o y � •y w w 3 O a m $103.00 $76.00 $91.00 $58.00 $49.00 $61.00 $34.00 Hours Totals Task 1 - CONSTRUCTION ENGINEERING SERVICES 1.1 PROJECT ADMIN 5 12 2 19 $ 1,090.00 1.2 RFI AND SUBMITTAL REVIEW 8 24 32 $ 2,120.00 1.3 RECORD DRAWINGS 4 16 20 $ 1,016.00 0 $ - Task Total 0 0 8 33 16 12 2 71 $ 4,226.00 Total Labor Hours and Fee 0 0 8 33 16 12 2 71 $ 4,226.00 ICR Overhead @ 174.17% _ $ 7,360.42 Fixed Fee @ 27% _ $ 1,141.02 Total KPG Psomas (DL + OH + Fixed Fee) _ $ 12,727.44 Reimbursable Direct Non -Salary Costs Mileage at current IRS rate Reproduction Allowance Total Reimbursable Expense $ - Management Reserve $ - Total Estimated Budget $ 12,727.44 Packet Pg. 163 8.9 City Council Agenda Item Meeting Date: 10/22/2024 Fleet Building Emergency Roof Repair Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Public Works Operations Center was constructed in 1993 to support the Public Works Department operations and maintenance for the City. The building and facility are aging and in need of some practical updates and replacements to remain functional in support of 24/7 Public Works and City operations. The Fleet Division service the entire city motor pool including police, public works, utilities, parks and many other vehicles. This division supports storm response, police operations and city vehicle fueling. October 15, 2024 - Parks and Public Works Committee approved and forwarded this contract to the Consent Agenda. Staff Recommendation Authorize the executed contract for Fleet building emergency roof repair and coating on the Consent Agenda. Funding source from the bonded 016 fund for deferred maintenance backlog in the 2024 budget. Narrative The Fleet building supports all aspects of the City motor pool and all vehicle maintenance activities as well as emergency response for utilities and storm related events. Maintaining a suitable environment for repair and maintenance of city vehicles is a critical support function for business continuity. Early in 2024 during a routine roof inspection a large area of surface rust and metal pitting was discovered on the fleet roof. Edmonds facilities team determined this was a critical fall hazard for any work on the roof and reported this to facilities manager. Director Antillon instructed facilities to conduct an emergency repair and rust prevention project on this roof. Roof has been repaired to Facilities satisfaction and treated with a rust prevention coating with a 10 year warranty Attachments: Small Works - Mono Rooftop Solutions —Oct 2024 Packet Pg. 164 8.9.a i -� ITY OF E . ONDS SM ILL WORKCONTRACT For Usel Only on Contra of $300 000 or less ( y I, ) Contract Title: Public Works Fleet building roof coa Project No. (if applicable): M181.fm_ Contract Price: Schedule A: $45,900 Schedule B: $ Sales Tax (10.5%): $ 48: Total: $50,719.50_ Contractor: Name: Mono Rooftop Solut Address: 18906 13" Pl. South SeaTac, WA. 98148 Phone No: 206-767-2025 State in which firm was incorporated or v Washington Firm has a physical location in Washingti Yes The City shall award a contract based on t the bid schedules in the contract proposal the sole discretion of the City. 'I I business.en� was formed: I II I I State (yes/no): lowest accept 1 bid for one, all or a combination of The combinati ' of bid schedules awarded shall be at Pursuant to the provisions of RCW 39.04�380, if a bid is i from a state that provides a percentage bidding preference, will be applied to the bid of that nonresident contractor. THIS AGREEMENT is made and entered into by and bet' corporation (the "City") and Moro Roo op Solutions (the "Contractor"). In consideration of the payments, covenants, and agreemi and performed by the parties hereto, the p 3rties covenant Page 1 from a nonresident contractor rable percentage disadvantage en the City. of Edmonds, a municipal hereinafter mentioned, to be made agree to the following: Packet Pg. 165 8.9.a Scone Of Work. The Contractor shall furnish all mate6als scope of work set forth in Attachment A,� attached hereto an The most recent version of the Washington State Dep ' rtn APWA Standard Specifications for Road, Bridge ar specifications for the project, including the General Re (Divisions 2 through 9) and Edmonds Standard Details, e) deleted or expanded in Attachment A. In addition, the fo limited to all obligations, plans, specifications, standards incorporated in this agreement by reference: Itiipment and labor to complete the ,aide a part hereof by this reference. t of Transportation (WSDOT) and Municipal Construction are the r�mepts, Technical Specifications )t as amended, modified, clarified, Ong documents, including but not i !requirements therein, are hereby Bidder Responsibility. The prime contract bidder shall be ified pursuant to RCW 39.04.350, and shall submit with the bid a completed and signed Stat F", ent of Bidder Qualification form, a copy of which is included in Attachment R. Contract Price. The Contractor shall perform the work fbiit e,price set forth above. Duration of Agreement. The term of this Agreement shill continence upon execution by the parties. All work under this Agreement shall be completed in 10 working days from the City's issuance of the Notice to Proceed (NTP). Performance Bond.. As required under Chapter 39.08 RC be Contractor shall provide the City a performance bond (Attachment C) for the full contract am t plus increases covered by change orders issued by the City under this Agreement. The Contrag pr may choose to provide alternatives to a performance bond when permitted under RCW 39.08.a1 Prevailing Wages. The Contractor shall pay prevailing w s in accordance with Chapter 39.12 RCW. A completed Statement of Intent to Pay Prevailing ages must be submitted to the City for the prime contractor and each subcontractor prior to the; Xst payment. A completed Affidavit of Wages Paid must be submitted to the City for the prinic contractor and each subcontractor prior to final payment and/or release of retainage. Labor And Industries Insurance. The Contracto , industrial insurance (workers' compensation) premium status shall be current with the Vu A§ ington State Department of Labor and Industries prior to commencement of work under' this agreement and shall be maintained current for the duration of the Agreement. I I Retainage. An amount of five percent (5%) of moneys earjle by the Contractor may be retained by the City until all requirements under Chapter 60.28 RC a completed, including satisfactory submittal of all required Affidavits of Wages Paid and veri tion of current Labor and Industries industrial insurance premium status. Ji Page 2 Packet Pg. 166 8.9.a I I I Defective or Unauthorized Work. The City res6 a Contractor for any defective or unauthorized workof without limitation: work and materials that do not confo�Tn and extra work and materials furnished without the ICity's unable, for any reason, to satisfactorily complete anY port, the work by contract or otherwise, and the Contractor sWl costs incurred by the City. "'Additional costs" mealns all, including legal costs and attorneys' fees, beyond' thej Agreement. The City further reserves the right to deduct tl any additional costs, from any amounts due or to become'c Warranty. The Contractor shall correct all defects in wor from the date of physical completion. When defects.are cc the work shall extend for one (1) year from the date such c the City. The Contractor shall begin to correct any defect notice from the City of the defect. If the Contractor does!, reasonable time, the City may complet the correction incurred by the City to accomplish the co ection. Hold Harmless. The Contractor shall perform all work a expressly agrees to hold harmless and indemnify the City; any and all claims, liability, loss, or damagc(s), including) defense of the same that the City may suffer as a result of and all persons or property, costs, or judgments agai,iisfth are in any way connected with the work to be performed bil expressly includes any and all claims by employees, sub' for which Contractor would have immunity under the Wo this indemnification only. The foregoing waiver was mul Insurance. The Contractor shall procure and maintain Agreement general liability insurance in 4he minimum �a►i' $2,000,000 aggregate for personal injury; bodily injury)I ant (bodily injury and property insurance) !in the mint worker's compensation. The Contractor 'agrees to furnish as proof of the appropriate insurance coverage listed abc work under this Agreement. The Contractor shall pro endorsements naming the City of Edmr onds, its officer; insured for all relevant policies called for herein. Termination. In addition to any other termination p Specifications or applicable law or rule,1the City nkay 1 "Good cause" shall include, without limitation, anyone! 2 The Contractor's refusal or failure to supply workers or proper materials,for completion{of The Contractor's failure to 1 complete I the w Agreement. Page *t to withhold payment from the ve or unauthorized work includes, 1>je requirements of this Agreement, i ten approval. If the Contractor is 31 the work, the City may complete Fable to the City for any additional sortable costs incurred by the City, ► mum contract price under this o�t to complete the work, including to the Contractor. ►reship and materials within one year ,ted, the warranty for that portion of scion is completed and accepted by it in seven (7) days of its receipt of accomplish the corrections within a the Contractor shall pay all costs lontractor's risk and the Contractor Mcers, agents and employees from and reasonable attorneys' fees for is, liability, loss, or damages to any which result from, arise out of, or tractor under this Agreement. This actors and assignees of Contractor Compensation Act for purposes of negotiated by the parties. is expense during the term of this it of $1,000,000 per occurrence and operty damage; automobile liability ►ount of $1,000,000; and statutory City with a Certificate of Insurance prior to the commencement of any -1 the City with additional insured cents and employees as additional I on in the aforementioned Standard ►ate this Agreement for good cause. ire of the following events: efficient number of properly skilled work. within the time specified in this Packet Pg. 167 8.9.a , I II 1 � 3. The Contractor's failure tq make full 1PI material or labor_ 4. The Contractor's failure to Icomply with an1 i y er rules, or ordinances. 5. The Contractor's filing for bankruptcy o� l be dj If the City terminates this Agreement for good cau e; i n monies due under this Agreement,until,the contractted Q s DATE: 20 _�Y- i' CITY OF EDMONDS CQN" III III By: Byl: (Signature) Printed Name: Printe Title: Title: payment to subcontractors or for 1, state, or local laws, regulations, edged bankrupt. raetor shall not receive any further � 6,00, '. (Signature) Nm v f k cs ,I OFFICIAL AUTHORIZED TO S FOR BIDDER: I declare under penalty of perjury under the laws of thq i e of Washington that the following is true and correct: The undersigned Bidder hereby certifies that, within t e three-year period immediately preceding the bid solicitation date (INSERT DAT ), id�er is not a "willful" violator, as defined in RCW 49.48.082, or of any, provisions Qf a rs; 49.46, 49.48, or 49.52 RCW as determined by a final and binding citation and not cg ,o essment issued by the Department of Labor and Industries or through a civil judgment �' I d'by a court of limited or general jurisdiction. II Signed on the a&E! day of (date) (month) (year I At b EffI (city/other Signature: Business Address: /S%U 13r� -IN S , S LAG WA (state oi� Cb 11 1 Printe e and Title: Busi�ri 6�I�� tephone: - �a S7 Page 4 �a a m 0 0 a� m E w CD m m U_ Packet Pg. 168 SCOPE OF INS I III I' I �n L Q Nd L7� O O U C d L d W I I 1 C IIIIII' co LL uuu Iq N O N w V O N C O 7 O N Q O r O O w O C I O a Q i ; !ll I Packet Pg. 169 8.9.a 206-767-207tb 206-767-201;4 Fax 18906 13th Pl'.so 1 RooftW- So/utrans Sea Tac, WA 98141 nathan@monorooftop.com oat: Liic ;32�r1ONO] 2 #5793 DATE: 7/ 11 /2024 SOLD TO: City of Edmond PR PERM Fleet Building/Main & Awning Roofs 7110 210th St. SW. Same Edmonds,WA. 98026 Edmonds,WA. 98026 Thom Sullivan c. 1-425-760-333� 1 ** PHONE NO.: o. 425-771-0234 JAR NIT Roof: Cleaning,Repairs & i:nating Parapet: ** Metal: Clean ing,Repairs & Coating Other: Main & Awninglncldcd (I)Identify leaking areas with owner/agent and repair. (2)Clean the roofs) & gutters,remove the debris & properly recy (3)Secure loose panels,flashings,laps and scams,etc. (4)Inspect all fasteners, replace all missing and loose screws and (5)Seal/flash laps, seams, fastenets,curbs,penetrations,boots,jack (6)Repair breaks and cracks in the ribs and flutes. (7)Secure,seal and repair as necessary any stacks and vents.Insta (8)Secure,seal and repair as necessary all of the air Ivent,pipe,plu` j (9)Replace damaged and missing foam closures. (I O)Securc,seal & repair as necessary the perimeter, cap flashing; (1 ])Lightly sand the badly rusted areas & prime them. (I2)Pressure wash all of the roofs. (I3)Prime the roofs with APOC 291 metal restoration primer. (I4)Coat the roofs with APOC 252 metal restoratioh''coating. (I 5)lnstalI new treated blocks and wear pads for all Ilimech.,cable, gas,elect. and plumbing lines,etc. I (I 6)Cleatlup,remove and properly recycle or dispose all project related debris. Terms: INVOICE DUE UPON RECEIPT. Acceptance of Proposal - Clea I Same n: ;* ts: ' ts: ** se. as needed. les,vents,etc. Ilars and caps,etc. as necessary. and gas penetrations and flashings. ,Repairs & Coating *PG. # I* Subtotal - : $0.00 Tax: 10.5% $0.00 Total - : $0.00 Sales Person: Nathan Tesch,CAS Dated: Packet Pg. 170 8.9.a to nathan@m onorooftop. «m SOLD TO: Same *s PHONE NO.: — Same Roof: Same Parapet: xs Metal: Same Other: Same I' 206-762.2025 206-767_2026 18906 13th Pt Sea Tac, W11 91 Coatr Lic 4rvlO *Water must be available and *Owner responsible for an provided for city &project req *Owner responsible for sub -grade sat.,cable,elect.,gas,plumbing,me *Satellite dishes,antennas and cables ablasarnage conrr,ections,addit. *Change orders rnot rnaY need to be moved a ed above, *Replacement ventexhaust and tmechan cal cand unfor *Replacement stack collar,ca pared and services *Replacement drain Parts, accessor es,s lu Bashing parts are addi p tubing and services ac **Additional roof anchors may be required.Costs addition al & not inc *Any hazardous waste items re Charges and p moved are proper subject to: additional per disposal costs/fees as/ifnecessary. **Any required electrical as additional -Costs not included., ncluded,mechanical,pl�rnbing,etc sevices **Time &Material work is $105 Terms; per man hour plus materials. INVOICE DUE Upon RECEIPT; .4cceptaoce ofProposal _ O Bldg 2 14a IORRS9SSQH RTY.• #5793 DATE: 7/11 /2024 Same ** -PHONE:_ Same tiort: #* outs: ;# ;hts: ,* - •,IA«nsion and reconnection,as/ifne, 3s,clearing,etc as/if nec. Iner responsible for costs/fees as/if nec. additional, Time and Materials as"fnecessary 1al,Time and Materials as/ifnecessary. and Materials as/if necessary. me & Materials as/if necessary, own g,Repairs & Coating Deposit completion $22'950.00 $22,950.00 Subtotal - $45,900.00 Tax: 10.5% $4,819.50 Total - : $50, 719.50 &Son: Nathan Tesch,CAS Dated: L a m tY 0 0 d E W CD _ �7 m m 0 U_ Packet Pg. 171 8.9.a Q. a� O O U C d cm L d E LU m T d N O N w V 0 N I C O 7 O N Q O r O O w O C O a Q Packet Pg. 172 8.10 City Council Agenda Item Meeting Date: 10/22/2024 Public Works Operations Automated Gate Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Public Works Operations Center was constructed in 1993 to support the Public Works Department operations and maintenance for the City. The building and facility are aging and in need of some practical updates and replacements to remain functional in support of 24/7 Public Works and City operations. Operations yard is accessed by multiple City departments 7 days a week, and the vehicle access gate is critical to operations and business continuity. October 15, 2024 - Parks and Public Works Committee approved and forwarded this contract to the Consent Agenda. Staff Recommendation Authorize the executed contract for the Public Works Security Gate replacement on the Consent Agenda. Funding source from the 016 fund for deferred maintenance backlog in the 2024 budget. Narrative The Public Works yard vehicle access gate is the main operations entry and exit point for all of Public Works operations, including Water, Streets, Storm Water, Fleet, Sewer and Custodial operations. This access gate is used by Police, Parks and all city motor pool vehicles regularly with operations support 24/7. Rapid vehicle response is not possible without securing the gate manually. This, with other security concerns, has been identified as a significant public safety concern. Due to age, construction, and damage, the current gate is in disrepair and has been the source of security concerns on numerous occasions. The new gate will operate with an access control system. It can open and close with an electric opener as scheduled, open on demand after regular business hours, and operate on back up power during power outages. The new gate will allow for entry auditing as necessary, eliminate security concerns, and allow for quicker vehicle response for public safety. Attachments: Small Works, All City Fence Proposal & Contract —Sept 2024 Packet Pg. 173 DocuSign Envelope ID: AE3C8D9A-D3A3-42BF-AOEC-0766DA9F6CE5 8.10.a CITY OF EDMONDS SMALL WORKS CONTRACT (For Use Only on Contracts of $ 200,000 or less) Contract Title: Public Works Yard Gate Replaccment Project No. (if applicable): Contract Price: Base Amount: $ 88,670.00 Sales Tax (10.5%): $ 93,10.35 Total: $ 97,980.35 Contractor Name: All City Address: P.O. Box 84307, Seattle WA. 98124 Phone No: 206-324-3747 THIS AGREEMENT is made and entered into by and between the City of Edmonds, a municipal corporation (the "City") and All City Fence (the "Contractor"). In consideration of the payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and agree to the following: SCOPE OF WORK. The Contractor shall complete all work and furnish all materials, equipment and labor in accordance with the [ x] Bid Proposal Letter [ ] Memorandum of Telephone Quote, attached hereto as Attaclnnent A and made a part hereof by this reference. CONTRACT PRICE. The Contractor shall perform the work for the price set forth in Attachment A and above. Payment shall be made after the work is accepted by the City and the City has received copies of Affidavits of Wages Paid for the work. DURATION OF AGREEMENT. The term of this Agreement shall commence upon execution by the parties. All work under this contract shall be completed by 9/3/2024 (date). PREVAILING WAGES, The Contractor shall pay prevailing wages in accordance with chapter 39.12 RCW. A completed Statement of Intent to Pay Prevailing Wages must be submitted to the City for the prime contractor and each subcontractor prior to the first payment. A completed Affidavit of Wages Paid must be submitted to the City for the prime contractor and each subcontractor prior to final payment and/or release of retainage. Page 1 Packet Pg. 174 DocuSign Envelope ID: AE3C8D9A-D3A3-42BF-AOEC-0766DA9F6CE5 8.10.a LABOR AND INDUSTRIES INSURANCE. The Contractor's industrial insurance (workers' compensation) premium status shall be current with the Washington State Department of Labor and Industries prior to conunencement of work under this Agreement and shall be maintained current for the duration of the Agreement. RETAINAGE. An amount of five percent of the contract price may be retained by the City until all requirements are completed, including satisfactory submittal of all required Affidavits of Wages Paid and verification of current Labor and Industries industrial insurance premium status. CHANGES. The City reserves the right to make changes to the scope of work by issuance of a formal written change order at a mutually agreed adjustment in contract price. HOLD HARMLESS. The Contractor shall perform all work at the Contractor's risk and the Contractor expressly agrees to hold harmless and indemnify the City, its officers, agents and employees from any and all claims, liability, loss, or danuage(s), including costs and reasonable attorneys fees for defense of the same that the City may suffer as a result of claims, liability, loss, or damages to any and all persons or property, costs, or judgments against the City which result from, arise out of, or are in any way connected with the work to be performed by Contractor under this Contract. This expressly includes any and all claims by employees, subcontractors and assignees of Contractor for which Contractor would have immunity under the Workers Compensation Act for purposes of this indemnification only. The foregoing waiver was mutually negotiated by the parties. INSURANCE. The Contractor shall procure and maintain at its expense during the term of this Agreement general liability insurance in the minimum amount of $1,000,000 per occurrence; automobile liability (bodily injury and property insurance) in the minimum amount of $1,000,000; and statutory worker's compensation. The Contractor agrees to furnish the City with a Certificate of Insurance as proof of the appropriate insurance coverage listed above prior to the commencement of any work under this Agreement. The Contractor shall provide the City with additional insured endorsements naming the City of Edmonds, its officers, agents and employees as additional insured for all relevant policies called for herein. DATE; 3/25/2024 , 20 CITY OF EDMONDS CONTRACTOR —Dc--Sq—d by: fltAL W kit, r6SUA, (;Sr;nrnrrre) Printed Name: Mayor Mike Title: Mayor Rosen r— By,—abv�t Signnh-n•e) Printed Name: Robyn Lesmeister Title: Office Man (Note: City signature must be by a Department Director or higher level for contracts exceeding $5,000 in total contract price, and a Division Manager or higher level for contracts of $5,000 total contract price or less.) Page 2 QUgrs%RobynlDesM90?PQ cNa,1sQaw �jJ�yi 1 5nienl d.9jT lSmeIIIVwl;sfiMH�a +di�x Packet Pg. 175 DocuSign Envelope ID: AE3C8D9A-D3A3-42BF-AOEC-0766DA9F6CE5 8.10.a ALL C1DFJ.ENCE Co. SURROUND YOURSELF W1rH THEBEST SOUTH DIVISION: 27802 PACIFIC HWY S • FEDERAL WAY, WA 98003 NORTH DIVISION: 13603 LAKE ROAD • LYNNWOOD, WA 98087 MAILING ADDRESS: PO BOX 84307 • SEATTLE, WA 98124 • PHONE: 206.324.3747 • FX 206.324.1508 BONDED AND INSURED • CONTRACTOR REGISTRATION NO ALLCICF927KW PROPOSAL AND CONTRACT March 13, 2024 CUSTOMER City of Edmonds Phone: 425-275-4515 250 5" Ave N FAX: Edmonds, WA 98020 Mobile: 425-760-3334 Attn: Thom Sullivan email: thom.sullivan@edmondswa.gov Project: - — - PUBLIC WORKS, 7110 210T" ST SW - GATE AND AUTOMATION - REV 1 All City Fence Company proposes the following for the above referenced project: Furnish and install one (1) 32 ft. opening bottom track cantilever gate, black powder coated o 64" high Black Vinyl Coated / Powder Coated Chain Link Fence infill. c XL HiMotion track hardware for 52' net gate with new 6" front and back posts, black Furnish and install gate automation system including: HyMotion SlideDriver 40 slide gate operator w/ battery back-up • Includes 52' of drive rail o (2) Vehicle detection loops (safety/reversing and free exit functions) o LiftMaster CAP2D system for integration with MyQ Community cloud -based admin tool o LTE 520 Cellular Modem with housing o Long-range RFID reader with (200) windshield tags and (6) rear view hanging tags o Infrared photo eye and sensing gate edge (per UL325 safety requirements) o Testing, training and commissioning assistance TOTAL PRICE $ 88,670.00 (excl. tax) Excludes AC power and low voltage wiring to gate operators. Purchaser accepts this proposal by agreeing to the terms attached and s' Exclusions (unless noted otherwise) Clearing • Grading • Core Drilling • Painting • Permits • Fence Removal • Surveying • Union Wages • Staking the Fence Line • Fence Grounding • Hazardous Waste Training or Equipment • Bond • Excess Liability • Traffic Control • Federal Prevailing Wages Ignmg In the space provided. Please visit us on the web at www.allcityfence com Tax Rate 10.501. All City Fence Co. Inc. Dustin Jackson Project Manager (360) 220-9220 djackson@allcityfence.com • Temporary Fence • Set or Supplying Sleeves • Hazardous Waste Treatment or Removal • Sales and Use Tax • Underground Utility Locates • Concrete Mow Strip • AC. ❑OWPr n.d �..:._ Quote is valid for 30 days PRICE $ 88,670.00 STATE SALES TAX $ 9.310.35 TOTAL $ 97.980.35 Terms: 50% deposit, balance net 10 days after completion Packet Pg. 176 8.10.a DocuSign Envelope ID: AE3C8D9A-D3A3-42BF-AOEC-0766DA9F6CE5 ATTACHMENT A SCOPE OF WORK (Bid Proposal Letter) Page 3 Packet Pg. 177 8.11 City Council Agenda Item Meeting Date: 10/22/2024 Comprehensive Update to Contracting and Purchasing Policies and Procedures Staff Lead: Sharon Cates Department: City Attorney's Office Preparer: Scott Passey Background/History The City Council periodically reviews and approves updates to the City of Edmonds Contracting and Purchasing Policies and Procedures to incorporate necessary changes based on new laws or the adoption of new or revised internal procedures. However, these policies have not been given a comprehensive update in many years. City staff, with the assistance of the City Attorney's Office, are proposing such a comprehensive update at this time. Council discussed and amended the draft purchasing policies at the October 1 Council meeting and directed that it be placed on a future consent agenda for approval. Staff Recommendation Approval of Resolution adopting the updated Contracting and Purchasing Policies and Procedures as amended on October 1, 2024. Narrative The City Attorney's Office, using other jurisdictions' updated contracting and purchasing policies and procedures as a starting point, has worked with City Directors and other interested City staff to undertake a comprehensive update to the City's Contracting and Purchasing Policies and Procedures. The proposed updated version incorporates information to provide City staff with context for a better understanding of the City's approach to procurement. It also includes recent updates to Washington state law relating to Small Works procedures and Apprenticeship requirements, as well as expanded information on the types of procurement processes available and how to use them. These more comprehensive policies and procedures are intended to provide City staff with a more robust procurement guidance document that will provide answers to common contracting questions and otherwise streamline the City's procurement efforts. The Finance Committee has reviewed the Policies and provided input on a few topics. The Committee's comments and recommendations, and City staff's input on them, are as follows: (1) Section 4.2 ("Authority and Parameters") (and other later sections) - While agreeing in principal that it may be appropriate to increase the current contracting authority dollar limits (Directors, $50,000; Mayor, $100,000) to the higher amounts proposed, due to the City's current financial concerns, the Finance Committee recommends retaining the current amounts and potentially increasing them at the end of the budget biennium (2026). Packet Pg. 178 8.11 City staff notes: The City Council appropriately manages City procurement through both the budget process and the contracting authority limits, but those limits have not been increased since 2009. The significant increase in inflation over the past 4+ years alone would suggest that the proposed increases are warranted to allow City staff to efficiently manage each Department's budgeted funds. The current contracting authority dollar limits create significant extra workload for staff at a time when the City is working on cutting labor costs because more projects/contracts must go through the City Council for approval. This increases congestion on both the Committee agendas, for meetings held only once per month, and regular City Council meeting agendas. This in turn lengthens the project schedules/delays the start of projects for even relatively small matters. (2) Section 4.3 ("Effect of Contract Modifications on Approval and Signature Authority') - The Finance Committee agreed with the proposal of not requiring staff to obtain City Council approval when only the contract time is being revised by a contract modification, but proposed to also add language requiring City staff to bring contract modifications to the City Council for approval when the contract amount goes down, as well as when it goes up. The reasoning is that the Council should be provided information regarding how the funds no longer needed for the contract would be used instead. City staff notes: For Capital projects, the City does occasionally process negative Change Orders (those that decrease the contract price), but this is usually done at project close-out to reconcile the final pay estimate with the adjusted contract amount. Unspent funding for a contract underrun remains in the ending fund balance(s) where the original contract was funded. (3) Section 5.3 ("Multiphase and Multi -Vendor Projects") - This section was added to the Policies to address previously stated Council concerns about procurement done in phases and/or with multiple vendors in which a smaller project ends up becoming larger over time and exceeding the Mayor's contracting authority dollar amount without first obtaining Council approval. The Finance Committee's suggestions included: (a) adding language to provide the City Council with the option to require assignment of a project number to track project expenses for certain high -profile projects in order to stay better informed; and (b) not including such language in the Policies themselves, but in an effort to provide greater transparency, creating an internal practice of staff keeping the City Council more regularly informed on large projects. With regard to the second suggestion, it was noted that including such a policy could result in the City inadvertently violating its own Policies for a variety of reasons, such as staff turnover or the circumstance in which a project that starts small grows over time, requiring staff to do a look -back to calculate costs that had not been tracked previously. City staff notes: Currently all Capital projects have a project number assigned and are the types of high -profile projects that may be of most interest to the City Council. For such projects, the Policies address potential increases in costs in the form of the Management Reserve, allowing up to 10% increases in contract costs through Change Order, with City Council approval needed for costs above that 10% limit. For service contracts, the Policies require City staff to calculate the total cost of the contract over its entire term; to obtain Council approval for those contracts above the Mayor's contracting authority limit; and to bring contract modifications that increase costs above that limit to the Council for approval. Packet Pg. 179 8.11 In addition, Sections 10.8 ("Change Orders on Public Works Construction Contracts") and 15.3 ("Emergencies") of the Policies require City staff to promptly inform the City Council of increases in contract amounts that would require City Council approval. The City Attorney's Office is available to answer questions relating to the proposed Policies. Attachments: Resolution Adopting Updated Purchasing Policies 10.9.2024 2024 Purchasing Policies 10.15.2024 Packet Pg. 180 8.11.a RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, TO REPEAL AND REPLACE THE CITY OF EDMONDS CONTRACTING AND PURCHASING POLICIES AND PROCEDURES WITH A COMPREHENSIVE UPDATE THERETO. WHEREAS, the City of Edmonds periodically reviews and amends its Contracting and Purchasing Policies and Procedures ("Policies") to incorporate necessary changes based on new laws or the adoption of new or revised internal procedures; and WHEREAS, the Policies have not undergone a comprehensive update in many years; and WHEREAS, recent updates to Washington State law impact the Policies; and WHEREAS, the City Council has reviewed the proposed comprehensive update to the Policies and has determined it to be appropriate to adopt the proposed Policies to reflect the updates to state law and otherwise provide updated, expanded, and clarified procurement guidance to City staff; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1. That all previous versions of the Contracting and Purchasing Policies and Procedures, including those adopted by Resolution 1387 and amended by Resolution 1485, are hereby repealed in their entirety. Section 2. That the Contracting and Purchasing Policies and Procedures set forth in Attachment A to this Resolution are hereby adopted in their entirety. RESOLVED this 22nd day of October 2024. APPROVED: MAYOR, MIKE ROSEN ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY Packet Pg. 181 8.11.a FILED WITH THE CITY CLERK: _ PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 182 8.11.b City of Edmonds `'1C. 18y" Contracting and Purchasing Policies and Procedures October 2024 Packet Pg. 183 8.11.b Table of Contents 1.0 OVERVIEW 1 1.1 Purpose 1 1.2 Objectives 1 1.3 Scope 1 1.4 Controlling Laws 2 1.5 Compliance with Policies 2 2.0 ETHICS OF PROCUREMENT 3 2.1 Conflicts of Interest 2.2 Gifts 2.3 Former Employees as Vendors/Consultants/Contractors 3.0 ACCOUNTABILITY AND COMMUNICATIONS 4 3.1 Record Retention Requirements 4 3.2 Public Disclosure and Documentation of the Procurement Process 4 3.3 Maintaining Confidentiality 4 3.4 Fair, Prudent, and Thorough Evaluation 4 4.0 CONTRACTING AUTHORITY 6 4.1 Contract Approval Levels and Signature Authority 6 4.2 Authority and Parameters 6 4.3 Effect of Contract Modifications on Approval and Signature Authority 6 5.0 DETERMINING CONTRACT VALUE/PURCHASE COST 7 5.1 Use Anticipated Cost 5.2 Include Total Quantity Needed and Costs 5.3 Multi -Phase and Multivendor Projects 5.4 No "Bid Splitting" 6.0 GRANTS AND FEDERAL FUNDING 9 7.0 TYPES OF PROCUREMENT 10 7.1 Categories 10 7.2 Exclusive Contract Agreements 10 8.0 PROCUREMENT OF PRODUCTS 11 8.1 Purchase of Goods, Supplies, Materials, and Equipment 11 8.2 Procurement of Vehicles and Equipment 12 8.3 Procurement of Electronic Data Processing (Computer) and Telecommunications Equipment, Software, or Services 12 8.4 Procurement of Products at Auction 12 8.5 Procurement of Products from Governmental Agencies 12 City of Edmonds Purchasing Policies October 2024 Packet Pg. 184 8.11.b Table of Contents (con't) 9.0 PROCUREMENT OF SERVICES 13 9.1 Purchased Services 13 9.2 Personal Services 15 9.3 Architectural, Engineering and Land Surveyor Services (A/E) 16 10.0 PROCUREMENT OF PUBLIC WORKS 18 10.1 Authorized Public Works Contracting Procedures 18 10.2 Generally Applicable Provisions 18 10.3 Contract or Day Labor Without Bids 20 10.4 Small Works Roster 20 10.5 Unit Priced Contracts 21 10.6 Job Order Contracting 23 10.7 Advertised bids 23 10.8 Change Orders on Public Works Construction Contracts 30 10.8 Final Acceptance of Public Works Projects 30 11.0 PROCUREMENT USING FEDERAL FUNDS 31 11.1 Single Audit Act 31 11.2 Closure 31 11.3 Code of Conduct for Federal Purchases 31 11.4 Product Procurement Thresholds 32 11.5 Services Procurement Thresholds 33 11.6 Public Works Procurement Thresholds 35 12.0 GRANT AGREEMENTS 36 13.0 INTERLOCAL AGREEMENTS 37 14.0 REAL PROPERTY 38 15.0 SOLE SOURCE, SPECIAL MARKET CONDITIONS, AND EMERGENCIES39 15.1 Sole Source 15.2 Special Market Conditions 15.3 Emergencies 39 39 39 16.0 SALE OR DISPOSAL OF CITY PROPERTY 40 16.1 Authorization 40 16.2 Sale / Disposal / Donation 40 16.3 Trade -Ins 40 16.4 Public Notice of Sale 40 16.5 Conflict of Interest 40 16.6 Inventoried Items 40 City of Edmonds Purchasing Policies October 2024 Packet Pg. 185 8.11.b Table of Contents (con't) 17.0 MISCELLANEOUS 41 17.1 Budget Adjustments 41 17.2 Forms and Templates 41 17.3 Recyclables 41 17.4 Reimbursement of Travel and Meal Expenses 41 17.5 Store -Issued Charge Cards 41 17.6 Purchase Cards 41 17.7 Quick Checks 41 17.8 Early Release 41 17.9 Petty Cash 41 17.10 Finance Committee 41 EXHIBIT 1 — Conflict of Interest Disclosure Form 42 City of Edmonds Purchasing Policies October 2024 Packet Pg. 186 8.11.b 1.0 OVERVIEW The integrity, efficiency, and effectiveness of the City's purchasing functions are critical elements of sound government. These Contracting and Purchasing Policies and Procedures (Purchasing Policies) are based on Revised Code of Washington (RCW) minimum standards, Edmonds City Council adopted resolutions and ordinances, rules and guidelines from the State Auditor's Office (SAO), and recommendations from Municipal Research Services Center (MRSC). They are intended to direct the procurement of goods and services at a reasonable cost and within an open, fair, and documented process, utilizing competitive standards as required by law. 1.1 Purpose The Purchasing Policies explain the responsibilities and establish the rules, procedures, and practices for all employees to follow to procure supplies, materials, equipment, and services. The City of Edmonds will purchase goods and services for the benefit of the public in a manner that results in the best quality for the best value with the most efficient delivery of the same. The Purchasing Policies are intended solely for the benefit of the City. Nothing herein shall be interpreted to create any specially benefited or protected class of persons, or any private cause of action against the City. Adherence to the Purchasing Policies will ensure that public purchases and contracts are open, fair, and at the least cost to the public for value received. To avoid conflicts of interest, procurement will be impartial. Purchases will be made within budget limits and to meet goals and objectives approved in the City's budget. Potential purchases that are not within budget limits will be pre -approved through a budget amendment process unless emergency procurement procedures apply. 1.2 Objectives The objectives of the City's purchasing program are: • To provide a uniform system to obtain supplies, materials, equipment, and services in an efficient and timely manner; • To facilitate responsibility and accountability with the use of City resources; • To ensure equal opportunity and competition among suppliers and contractors; • To promote effective relationships and clear communication between the City and its suppliers and contractors; • To comply with the comprehensive State and Federal procurement statutes which govern expenditures of public funds; • To promote the use of recycled materials and products, and dispose of surplus and scrap materials, with regards to cost savings and the environment to the extent financially feasible. 1.3 Scope The Purchasing Policies apply to purchases of and contracting for: • Supplies, materials, and equipment; • Professional services (including architectural and engineering design services); • Purchased services (non-professional services); • Public works projects. The Purchasing Policies do not apply to the acquisition, sale, or lease of real property, except as described in Section 14.0. If grant or debt funding is involved in the proposed purchase, applicable requirements should be obtained from the funding agency. Such requirements may be more restrictive than the Purchasing Policies. City of Edmonds Purchasing Policies October 2024 Packet Pg. 187 8.11.b 1.4 Controlling Laws Purchases will comply with all relevant Federal, State and City laws, regulations, and policies. If such laws, regulations, or policies — or applicable grant, debt, or other requirements — are more restrictive than the Purchasing Policies, such laws, regulations, policies, and grant, debt, or other requirements should be followed. In the event any bid threshold or other dollar value limits provided in the RCW are different from the values listed within the Purchasing Policies, the RCW limits will control. The City Attorney's Office will be consulted when questions regarding potential conflicts between laws arise. Applicable laws and regulations will be cited throughout the Purchasing Policies. On a case -by -case basis, the City Council may waive any requirement contained in the Purchasing Policies as long as the result complies with applicable state laws. 1.5 Compliance with Policies A violation of any of the provisions of the Purchasing Policies may result in discipline to the individual involved where, in the opinion of the Mayor (in the case of employees) or the City Council (in the case of an elected official or Mayor), such discipline is in the interest of the public and good government. Officers and employees should be aware of possible personal penalties, termination, and financial liability for intentional or willful violation of competitive bidding laws. RCW 39.30.020 states (emphasis added): In addition to any other remedies or penalties contained in any law, municipal charter, ordinance, resolution, or other enactment, any municipal officer by or through whom or under whose supervision, in whole or in part, any contract is made in willful and intentional violation of any law, municipal charter, ordinance, resolution, or other enactment requiring competitive bidding or procurement procedures for consulting, architectural, engineering, or other services, upon such contract shall be held to a civil penalty of not less than three hundred dollars and may be held liable, jointly and severally with any other such municipal officer, for all consequential damages to the municipal corporation. If, as a result of criminal action, the violation is found to have been intentional, the municipal officer shall immediately forfeit his or her office. For purposes of this section "municipal officer" means an "officer" or "municipal officer" as those terms are defined in RCW 42.23.020(2). City of Edmonds Purchasing Policies October 2024 2 Packet Pg. 188 8.11.b 2.0 ETHICS OF PROCUREMENT The City is committed to providing a transparent and equitable process for procurement. Employees participating in a solicitation/award process will be thoughtful of any perceived or actual conflict of interest. Situations defined as prohibited conduct in the Personnel Policies may arise in the procurement context. 2.1 Conflicts of Interest The City maintains the following standards of conduct covering conflicts of interest and governing the performance of its employees engaged in the selection, award, and administration of contracts. No employee or elected official of the City may participate in the selection, award, or administration of a contract supported by a Federal award if they have a real or apparent conflict of interest. Such a conflict of interest would arise when the employee or elected official, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The City will not accept donations of materials or services in return for a commitment to initiate or continue a purchasing agreement. No employee will participate in a procurement when they are aware of a conflict of interest. See also RCW 42.23.030 and Chapter 3.70 ECC. Employees participating in the selection, award, or administration of a contract supported by a Federal award must complete and sign a Conflict of Interest Disclosure Form, attached as Exhibit 1. Reasonable Person Standard. The City seeks to avoid situations that involve conflicts of interest or the appearance of such conflicts based on inappropriate opportunities to influence the solicitation and/or award process. The City uses the measure of how a reasonable person would perceive the situation. A reasonable person standard might consider how the situation would appear if covered by a news story or viewed from the perspective of a public interest group. Questions an employee might ask themselves: Could 1 comfortably explain my actions? Would taxpayers believe I was acting in their best interest? 2.2 Gifts Employees and elected officials must neither solicit nor accept gifts, gratuities, favors, or anything of monetary value from existing or potential vendors, contractors, or parties to subcontracts in return for a commitment to initiate or continue a purchasing relationship. However, in accordance with Section 10.15 of the City Personnel Policies, this requirement is waived if the benefit received is not substantial or is of nominal value. These standards of conduct provide for disciplinary actions to be applied for violations of such standards. Employees and elected officials should also refuse offered gifts, meals and invitations to events such as concerts or sporting events, that could reasonably be perceived as: improperly influencing performance of his or her official duties; a reward for awarding a contract; or offered or given to influence, find favor, or with a reasonable expectation of creating an obligation to the giver. Vendors are prohibited from offering gifts during the solicitation and ensuing contract award process. City employees may neither solicit, accept, nor agree to accept any gratuity for themselves, their families, or others that results in their personal gain which may affect their impartiality in making decisions on the job. Discounts or concessions realistically available to the general population, items received that do not result in personal gain, and samples provided for general City use are examples of items that are not considered to be gratuities. Personal judgment should be used and questions regarding particular circumstances should be referred to the employee's manager. Contact the City Attorney's Office for assistance if unusual or unfamiliar circumstances are encountered. 2.3 Former Employees as Vendors/Consultants/Contractors Contact the City Attorney's Office before initiating a contract with former City employees for assistance in determining if doing so would create an actual conflict of interest or the appearance of a conflict of interest. City of Edmonds Purchasing Policies October 2024 3 Packet Pg. 189 8.11.b 3.0 ACCOUNTABILITY AND COMMUNICATIONS City staff involved in procurement and specification development must carefully consider conflicts of interest and other public accountability rules. Consider each of the following: 3.1 Record Retention Requirements The City must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to, the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. All quote/bid documents must be retained as indicated in the State of Washington Retention Schedule and be available for public inspection. 3.2 Public Disclosure and Documentation of the Procurement Process The City's procurement process, including submittals, materials, information, decisions and related written documentation may be public records subject to public disclosure under the Washington Public Records Act (PRA), Chapter 42.56 RCW. 3.2.1 Submittals are subject to disclosure. Certain state law exemptions may apply to documents related to the evaluation and award decision. 3.2.2 Written documentation created by City staff may be subject to disclosure if it pertains to the City's official business, processes, and decisions. Employees should not include remarks or comments in such materials that they would not be comfortable sharing with a public audience. 3.2.3 Keep those written materials that help to document the process and decisions, and clearly organize them so they can be understood in the future. 3.2.4 Important written materials that are significant to documenting the decision and process should be kept pursuant to state records retention laws. If a records request is made, documentation must be retained even if the retention period for said documentation has lapsed. 3.2.5 The City is not required to create summaries or new public records in response to a PRA request. The City is not required to do research or analysis for vendors under the PRA. However, summaries or analyses are subject to disclosure if the City has already created such records. 3.2.6 Further information regarding public disclosure may be obtained from the Public Records Officer and the City Attorney's Office. 3.3 Maintaining Confidentiality Documents, decisions, information and opinions are generally to be kept confidential, except as required to be disclosed under the Public Records Act. Do not share information other than with City staff who are directly involved in the evaluation and selection process. Project managers may contact respondents to City solicitations seeking additional information and clarification regarding vendor submittals, as well as to negotiate a contract. However, conversations or contact with respondents regarding details of the evaluation process should otherwise be limited, and care must be taken to maintain the objectivity of the evaluation process. The City shall take reasonable measures to safeguard protected, personally identifiable information and other information the Federal awarding agency or pass -through entity designates as sensitive or the non -Federal entity considers sensitive consistent with applicable Federal, state, local and tribal laws regarding privacy and obligations of confidentiality. 3.4 Fair, Prudent, and Thorough Evaluation Evaluations of bids and proposals must be fair to all respondents and be thoughtful and deliberative in order to preserve the integrity of the public procurement process. 3.4.1 The project manager and City staff invited to assist in specification development, solicitation efforts, and/or award processes must be considerate of conflicts of interest and other public accountability rules. City of Edmonds Purchasing Policies October 2024 4 Packet Pg. 190 8.11.b 3.4.2 In the event a member of an RFQ/RFP selection committee has a conflict of interest, they must immediately withdraw from the process. If an employee has a conflict or perceived conflict of interest, they should consult with the City Attorney's Office. 3.4.3 Employees should use caution: (a) when discussing any aspect of, or any opinion they might have of, the solicitation process, vendors, bids, or results until the award is complete; and (b) to avoid actions that give, or may be perceived to give, preferential treatment to any vendor. City of Edmonds Purchasing Policies October 2024 5 Packet Pg. 191 8.11.b 4.0 CONTRACTING AUTHORITY 4.1 Contract Approval Levels and Signature Authority The City's authority to contract and be contracted with is vested in the City Council.' The City Council has delegated some of that authority to the Mayor and to Department Directors to procure and execute contracts and amendments at the levels outlined in Sections 8.0, 9.0 and 10.0, below. These approval levels are designed for contracts whose costs are covered by budget appropriations previously approved by the City Council. Contracts requiring additional appropriations must be approved by the Council. 4.2 Authority and Parameters Only authorized employees acting within the scope of their authority may obligate the City in the acquisition of goods and services. A Department Director (or designee), acting within their department budget, is authorized to provide for supplies, materials, equipment, and services purchases within the dollar -value range limits of their contracting authority. Dollar -value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if applicable). Purchases may not be broken into multiple purchases to avoid compliance with the Purchasing Policies or state statutes. Procurement of goods or services specifically identified and approved by the City Council during the budget process will not require further Council approval. Employees are prohibited from making purchases for personal use and charging any City vendor account. Any contract that extends beyond the approved budget cycle or which has continuing provisions (indemnities) which impose obligations beyond the budget cycle must receive City Council authorization; provided, that the Mayor (or designees) shall be authorized to execute contracts with indemnity provisions that survive expiration or termination of the contracts if the following conditions are met: (1) City Attorney determines that the indemnity provision is in a standard form that assigns risks in a manner consistent with the costs and purposes of the contract; and (2) the dollar value of the contract is $150,000 or less. 4.3 Effect of Contract Modifications on Approval and Signature Authority If contract cost modifications (i.e., contract amendments, renewals, extensions, change orders), either singly or combined with all previous modifications, pushes the total contract amount over the next authority limit, the contract modification must be approved by that authority. For example, if a Professional Services Agreement is amended to add additional services, which modification increases the contract amount from $85,000 to $151,000, the contract modification will need to be approved by the City Council, which may authorize the Mayor to sign such amendment. In the event contract time only is increased, with no impact to contract cost, City staff are authorized to do so without prior Council approval. In the event the costs approved for an executed contract are reduced by $100,000 or more below the authorized amount, either through one or more amendments to the scope of work or when such reduction is determined to have occurred during contract closeout, the responsible Director must provide notice of such reduction to the City Council. RCW 35A.11.010. City of Edmonds Purchasing Policies October 2024 6 Packet Pg. 192 8.11.b 5.0 DETERMINING CONTRACT VALUE / PURCHASE COST 5.1 Use Anticipated Cost The anticipated annual need for a good or services (when it can be reasonably projected) should be used to determine the cost of that good or service, and thus which contract approval level, cost threshold, and other related purchasing requirements apply. Contract value refers to the total aggregate value of the contract including all base periods, plus potential renewal periods. • Example #1: A three-year contract for $40,000 per year is considered a $120,000 contract. • Example #2: A contract is originally routed as a one-year $46,000 contract. If an extension is negotiated for an additional year for another $30,000, the aggregate value of the contract becomes $76,000, which will require a higher level of authorization. • Exception: Computer hardware/software maintenance agreements are treated as stand-alone agreements and do not need to be aggregated to the original hardware/software purchase agreement. 5.2 Include Total Quantity Needed and Costs Requirements for the total quantity of an item (when they can be reasonably projected) should be considered when determining which cost threshold and related purchasing requirements apply. Include costs such as taxes, freight, and installation charges when determining which cost threshold applies. Do not include the value of a trade-in. Trade-in value should be considered, however, to determine the lowest bid when competitive bidding is used. 5.3 Multiphase and Multi -Vendor Projects It is the intent of the City Council to retain oversight of project costs that may reasonably be expected to exceed the Mayor's contracting authority dollar threshold over the course of the project. If a project (e.g., office remodel) is to be completed in phases and/or by multiple vendors, the total accumulated cost for all phases, goods, and services should be considered when determining which cost threshold applies. The standard for determining what would be considered a "project" for this purpose is what a reasonable person would conclude when considering the goods and/or services procured within the context of such procurement. 5.4 No "Bid Splitting" Requirements for goods and services will not be divided into separate units for the purpose of obtaining a lower total cost in order to avoid contract approval levels or competition requirements. For the procurement of goods, if one item being purchased requires another item to "make a whole," the total accumulated costs of the two items (when they can be reasonably projected) should be considered together to determine which approval level and cost threshold apply, unless the two items are not available from a single vendor. State law prohibits municipalities from breaking public works projects into separate phases or parts for the purpose of avoiding compliance with bidding statutes.' For public works projects, all supplies, materials, and equipment purchased separately but as part of a public works project are considered part of the aggregate cost of all phases of a project when determining the applicable bid process to be used. Although state statutes only refer to public works when prohibiting bid splitting, the State Auditor's Office (SAO) has expressed that neither projects nor purchases should be artificially split so that the cost of each contract is below the bid threshold. The SAO has also indicated that the entity should not disaggregate purchases solely for the purpose of getting the individual purchases below bidding requirements.3 2 RCW 35.23.352(1). 3 See 2024 MRSC City Bidding Book, Washington State at page 17. City of Edmonds Purchasing Policies October 2024 7 Packet Pg. 193 8.11.b The Washington Supreme Court' has held that a city may not break a public work into phases for the purpose of estimating the cost of a public works project, even though those phases are performed at different intervals of time. Instead, a city, while completing the actual project in phases, must total the cost of all phases of the public work or purchase. If the aggregate cost exceeds the applicable bid limit, the city must bid each phase of the project even though a single phase may cost less than the bid limit. To avoid bid splitting: • Combine all phases of a public works project when estimating cost. • Combine the total of foreseen identical goods purchased at the same time or within a calendar year's time, in which the cost exceeds competition limits (i.e., office supplies, laundry services, janitorial paper products). • For items that are designed or intended to be used together (i.e., water meters and covers), and the cost exceeds competition limits, these items should be bid together. The law regarding bid splitting is concerned with the avoidance of competitive bidding requirements. Completing projects in phases is not itself prohibited. Public works and other projects that are clearly delineated, such as those separated by years, are listed in the CIP as different projects, etc., will not be considered one project for the purpose of cost estimates. For example, for phases of an ongoing project, such as a street overlay, each year's project phase is handled separately because of budget constraints, rather than to avoid bidding requirements. In addition, if a portion of a project concerns professional services, which are not subject to competitive bidding, that portion would not be included in the cost estimate for the public works project. Provided that the separation of a project into phases is not being done to avoid competitive bidding requirements, such separation would not be in violation of state law. ' National Electrical Contractors Assoc. v. City of Bellevue, 1 Wn.App. 81 (1969). City of Edmonds Purchasing Policies October 2024 $ Packet Pg. 194 8.11.b 6.0 GRANTS AND FEDERAL FUNDING If procurement involves any type of grant or federal funding, consult the appropriate section of the Purchasing Policies before moving forward. These types of purchases often have their own procurement requirements. All grants are different and one size does not fit all. Some grants simply require the City to use its own procurement rules, while others require insertion of their contracting clauses into City contracts. Section 11.0 provides detailed information on the requirements for City procurement when using federal funds Contact the City Attorney's Office as needed for advice on how to proceed. City of Edmonds Purchasing Policies October 2024 g Packet Pg. 195 8.11.b 7.0 TYPES OF PROCUREMENT 7.1 Categories Local government procurement generally falls into the following categories: 7.1.1 Products: Purchases of goods, supplies, materials, equipment, vehicles, and data processing and telecommunications equipment or software that are not connected with a public works project. 7.1.2 Services: • Purchased Services — Services provided by vendors for the routine, necessary, and continuing functions of a local agency, mostly related to physical work. Examples include janitorial, security, delivery, and courier services; herbicide application; recycling and garbage services; data entry; computer hardware and software maintenance; and vehicle inspection, lubrication, and repair. • Professional Services — Includes services considered to be Personal Services and A/E Services: o Personal Services — Services provided by a consultant to accomplish a specific study, project, task, or other work statement, not including professional A/E services. Examples include accounting and financial advising; real estate services; economic analysis and consultation; comprehensive plan consultation not involving A/E services; legal services; utility rate studies; public relations and marketing; and meeting facilitation and training. o Architectural, engineering, and land surveyor services (A/E) — Services provided by consultants for architecture, engineering, land surveying, and landscape architecture services. 7.1.3 Public Works: All work, construction, alteration, repairs, or improvements to physical property, other than ordinary maintenance, that are paid for by a municipality. 7.2 Exclusive Contract Agreements The City may enter into an exclusive contract with a vendor in order to ensure the lowest prices on goods and/or services that are unrelated to A/E services or public works projects requiring competitive bidding. All departments must use the exclusive vendor unless special circumstances occur. For example, in case of emergency or if the vendor does not carry the exact product needed. Exclusive contracts should not be confused with Sole Source procurement (see Section 15.0). City of Edmonds Purchasing Policies October 2024 10 Packet Pg. 196 8.11.b 8.0 PROCUREMENT OF PRODUCTS 8.1 Purchase of Goods, Supplies, Materials, and Equipment 8.1.1 Summary Estimated Cost Approval/Signing Procurement Process Notes Authority $0 — $19,999 Department Director Direct negotiations Obtain a detailed invoice or designee $20,000 — $35,000 Department Director Obtain at least three (3) Obtain a detailed invoice; or designee telephonic or electronic quotes quotes not required if sole from vendors, unless only two source procedures apply possible vendors can be found, (only one vendor can be and complete a vendor quote found) form $35,001 — $75,000 Department Director Obtain at least three (3) written Obtain a detailed invoice; or designee quotes from vendors, unless quotes not required if sole only two possible vendors can source procedures apply be found $75,001 — Department Director Obtain at least three (3) written Obtain a detailed invoice; $150,000 and Mayor or quotes from vendors, unless quotes not required if sole designees only two possible vendors can source procedures apply be found Over $150,000 City Council Competitive bidding is required, City Council must authorize unless sole source procedures the call for bids and award apply the contract 8.1.2 Procedures 8.1.2.1 Purchasing decisions for the purchase of goods, supplies, materials, and equipment that are not connected with a public works project must be approved by a Department Director (or designee), a Department Director and the Mayor (or designees) or the City Council as noted above for each cost range. 8.1.2.2 Purchases costing less than $20,000 do not require quotes; however, the price must be considered fair and reasonable and, to the extent practicable, purchases should be distributed equitably among suppliers. Detailed invoices and documentation of purchasing decisions will be kept in department files. 8.1.2.3 Purchases costing $20,000 to $35,000 require at least three (3) telephone or electronic quotes from vendors (unless available only from one vendor, then use sole source procedures), and completion of the vendor quote form. The number of vendors contacted may be reduced if the item sought is only available from a smaller number of vendors. When fewer than three quotes are requested, or if there are fewer than three replies, a written explanation will be maintained in department files, along with detailed invoices. 8.1.2.4 Purchases costing more than $35,000 up to $75,000 require written quotations from, if possible, at least three (3) vendors (unless the items are from a sole source vendor or if only two possible vendors can be found). The written quotes and detailed invoices will be kept in department files. 8.1.2.5 Purchases costing more than $75,000 up to $150,000 require written quotations from, if possible, at least three (3) vendors (unless the items are from a sole source vendor or if only two possible vendors can be found). The written quotes and detailed invoices will be kept in department files. 8.1.2.6 Purchases costing more than $150,000 must be bid competitively (unless the items are from a sole source vendor). See Bidding Requirements below. If the purchase is not part of a project listed in the most current City Council approved budget or CIP, the City Council must authorize the call for bids for a purchase estimated more than $150,000, as well as award the contract. City of Edmonds Purchasing Policies October 2024 11 Packet Pg. 197 8.11.b 8.1.2.7 Refer to the guidelines on sole source or emergency procedures, as needed. 8.1.2.8 Refer to the federal procurement guidelines if any federal funds will be used for the procurement of products. When soliciting quotes, the City will not inform a vendor of other vendors' quotes. A written record will be made by the City representative of each vendor's quote on the goods, equipment, supplies, or materials, and of any conditions imposed on the quote by such vendor. It is allowable to use criteria other than cost (e.g., qualifications, available staff, delivery timelines, return policies) in making an award to determine whether the vendor is a "responsible" bidder. All quotes/bids must be awarded to the lowest responsible bidder. Whenever there is a reason to believe that the lowest acceptable quote is not the best price attainable, all quotes may be rejected and the City may obtain new quotes. 8.2 Procurement of Vehicles and Equipment 8.2.1 The Mayor (or designee) is authorized to approve the purchase of new vehicles and equipment with a value of less than $250,000 per purchase, provided funds specific to the equipment or vehicle have been budgeted by the City Council. 8.2.2 The City may purchase vehicles and equipment from a cooperative if the City enters into an Interlocal Agreement with the cooperative, and the cooperative has followed all necessary and proper bidding requirements (see Interlocal Agreements at Section 13.0). 8.3 Procurement of Electronic Data Processing (Computer) and Telecommunications Equipment, Software, or Services Recognizing the unique aspects of computer and telecommunications systems, the Washington State legislature established an alternative process for making such purchases that is both competitive and compatible with the needs of municipalities. RCW 39.04.270 allows purchases through use of an alternative competitive negotiation process requiring, at a minimum, the following steps: • A request for proposals (RFP) must be prepared and submitted to an adequate number of qualified sources as determined by the City at its discretion to permit reasonable competition consistent with the requirements of the procurement. • Notice of the RFP must be published in a newspaper of general circulation at least 13 days before the last date on which the proposals will be received. • The RFP must identify significant evaluation factors, including price, and their relative importance. • The City must provide reasonable procedures for technical evaluation of the proposals received, identification of qualified sources, and selection for awarding the contract. • The award must be made to the qualified bidder whose proposal is "most advantageous" to the City with price and other factors considered. • The City may reject all proposals for good cause and request new proposals. 8.4 Procurement of Products at Auction RCW 39.30.045 allows for the purchase of any supplies or equipment at auction rather than through competitive bidding, if the items can be obtained at a competitive price. This authority allows the City to make a purchase on an internet-based auction service, such as eBay, as well as through in -person auctions. The City may also use federal, state, or local governmental auctions. 8.5 Procurement of Products from Governmental Agencies RCW 39.33.010 allows for the purchase of surplus property from other governmental agencies without regard to bid laws. The City may acquire such property from another governmental entity on mutually agreeable terms without soliciting bids/quotations. City of Edmonds Purchasing Policies October 2024 12 Packet Pg. 198 8.11.b 9.0 PROCUREMENT OF SERVICES The first step in successfully contracting for services is to determine the category of service that the City will be contracting for, as there are distinct differences between service types and the manner of solicitation. Distinguishing between services and public works is also important, as services may have different bidding requirements. MRSC uses the terms "purchased services"; "personal services"; and "architecture and engineering services" in its contracting guidelines. Each type is detailed below. Each Department Director (or designee) is authorized to determine the needs of their department in the procurement of services within their budget. Two or more departments may contract with a services vendor or consultant simultaneously, provided that each department meets the procurement obligations set forth in the Purchasing Policies. When soliciting information from potential service providers, the City may solicit a Request for Qualifications (RFQ) as an initial informational submission or together with a Request for Proposals (RFP) in connection with a formal solicitation for services. An RFQ asks an individual or company to submit their general capabilities, list of principal employees, previous projects, and other qualifications to perform a type of service. An RFP asks an individual or company to submit both their qualifications and a proposed scope of services for a specific project, including information on the fee, schedule and deliverables. An RFP should include: • Detailed scope of work describing the project tasks • Estimated budget • Estimated schedule • Evaluation criteria • Instructions regarding submittal information (page limitations, number of copies to be submitted) • Proposal deadline • Copy of agreement for services A Department Director (or designee) may evaluate proposals for smaller projects (less than $100,000), but a review panel of at least three (3) employees is recommended for more complex projects. City staff should review all submittals that were timely received (prior to the proposal deadline) to ensure they comply with the requirements of the RFP. The Director or review panel should then use the evaluation criteria to evaluate each proposal. Once a service provider is selected, City staff may negotiate directly with the service provider on the applicable terms and enter into a Professional Services Agreement for the services. 9.1 Purchased Services Purchased Services refers to services provided by a vendor to accomplish routine, continuing and necessary functions, mostly related to physical activities that: • Follow established or standardized procedures; • Contribute to the day-to-day business operations; • Require completion of assigned and specific tasks; • Require only routine or perfunctory decisions; and • May require payment of prevailing wages. These services are usually repetitive, routine, or mechanical in nature. Purchased Services include but are not limited to delivery and courier services; janitorial services; grounds keeping; pest control; moving services; fire extinguisher inspection; vehicle inspection and repair services; elevator or equipment inspection (but not repair); office furnishings installation and repair services; vehicle towing; services for equipment maintenance and repair (unless considered a public work); operation of a physical plant; security; computer hardware and software maintenance; data entry; key punch services; and computer time-sharing, contract programming, and analysis. City of Edmonds Purchasing Policies October 2024 13 Packet Pg. 199 8.11.b For most purchased services, the main determinant of award is price and there are no bid limits or requirements for advertising, bonds and/or retainage, or depending on the specific facts, prevailing wages. Contractors whose work includes only observing, directing, verifying, and reporting would not have a prevailing wage requirement. There are a number of purchased services, however, that fall into the gray area between purchased services and public works contracting. Purchased service contracts require, on the whole, much less paperwork than public works contracts. If a particular contract falls in the gray area, the conservative approach is to consider it a public works contract. The Washington State Department of Labor & Industries (L&I) considers some service contracts, such as HVAC system maintenance or road striping, to be public works and subject to public works bidding requirements. 9.1.1 Summary Estimated Cost Approval/Signing Procurement Process Notes Authority $0 — $75,000 Department Director or Invitation to Bid when price will Requires completion of a designee must approve be primary basis of award purchased services and, provided funds have contract that describes been budgeted, is RFP if price plus additional services to be performed authorized to sign the qualifications, such as expertise, and purchase price contract experience, and schedule will be considered $75,001 — $150,000 Department Director and Invitation to Bid when price will Requires completion of a Mayor or designees must be primary basis of award purchased services approve and, provided contract that describes funds have been RFP if price plus additional services to be performed budgeted, the Mayor is qualifications, such as expertise, and purchase price authorized to sign the experience, and schedule will be contract considered Over $150,000 City Council to approve RFP and competitive evaluation If not part of a project listed contract and authorize process to ensure vendor has in budget or CIP, a Mayor's signature the necessary expertise summary of the RFP must be approved by Council prior to advertisement 9.1.2 Procedures Procurement of purchased services requires completion of a City purchased services agreement that describes services to be performed and purchase price and adherence to the following procedures: 9.1.2.1 The Department Director (or designee) must approve procurement of purchased services costing up to $75,000, and provided funds have been budgeted, is authorized to sign the contract. 9.1.2.2 The Department Director and the Mayor (or their designees) must approve procurement of purchased services costing more than $75,000 up to $150,000. The Mayor is authorized to sign the contract provided funds have been budgeted. 9.1.2.3 Procurement of purchased services with an estimated fee of over $150,000 requires a focused public solicitation (formal bid / RFP process) to ensure the vendor has the necessary expertise. If the services are not part of a project listed in the most current City Council approved budget or CIP, a summary of the public solicitation must be put on the City Council agenda for approval prior to advertisement. The City Council must approve purchased services contracts costing more than $150,000 and authorize the Mayor to sign the contract. 9.1.2.4 Refer to the guidelines on sole source or emergency procedures, as needed. 9.1.2.5 Refer to the federal procurement guidelines if any federal funds will be used for the procurement of services. City of Edmonds Purchasing Policies October 2024 14 Packet Pg. 200 8.11.b 9.2 Personal Services Personal Services are provided by independent consultants with specialized knowledge, advanced education, professional licensing or certification, and where the primary service provided is mental or intellectual, involving the consistent exercise of judgment and discretion. Personal services involve professional or technical expertise provided by a consultant to accomplish a specific study, project, task, or other work statement. The term encompasses disciplines not specifically related to A/E, including but not limited to attorneys and bond counsel, computer programmers, financial analysts, artists, strategic planners, real estate appraisers and other consultants, and professional trainers. 9.2.1 Summary Estimated Cost Approval/Signing Procurement Process Notes Authority $0 — $75,000 Department Director or Direct negotiations; Expertise, Requires completion of designee must experience, including prior a professional services approve and, provided experience with the city, timeframe agreement that funds have been for completing projects, and the describes services to budgeted, is value of a negotiated agreement are be performed and total authorized to sign the to be considered when choosing a cost contract consultant/firm $75,001 — Department Director Direct negotiations; Expertise, Requires completion of $150,000 and Mayor or experience, including prior a professional services designees must experience with the city, timeframe agreement that approve and, provided for completing projects, and the describes services to funds have been value of a negotiated agreement are be performed and total budgeted, the Mayor is to be considered when choosing a cost authorized to sign the consultant/firm contract Over $150,000 City Council to Requires focused public solicitation If not part of a project approve contract and (Request for Proposals / RFP) to listed in budget or CIP, authorize Mayor's ensure consultant has the necessary a summary of the RFP signature expertise, unless prior relationship must be approved by with City established Council prior to advertisement 9.2.2 Procedures 9.2.2.1 Services anticipated to cost up to $150,000 may be procured through direct negotiations with consultants. Services anticipated to cost more than $150,000 must be procured through a formal bid / RFP process. 9.2.2.2 If negotiating directly, send a written solicitation to one or more qualified firms or individuals describing the needed services. The MRSC Consultant Roster can be used if desired. Request prices, schedules, and qualifications. 9.2.2.3 Expertise, experience, including prior experience with the City, timeframe for completing projects, and the value of a negotiated agreement will be considered when choosing a consultant to perform personal services. 9.2.2.4 Procurement of personal services requires completion of a City professional services agreement that describes services to be performed and purchase price. 9.2.2.5 The Department Director (or designee) must approve procurement of personal services costing up to $75,000, and provided funds have been budgeted, is authorized to sign the contract. 9.2.2.6 The Department Director and the Mayor (or their designees) must approve procurement of personal services costing more than $75,000 up to $150,000. The Mayor is authorized to sign the contract provided funds have been budgeted. City of Edmonds Purchasing Policies October 2024 15 Packet Pg. 201 8.11.b 9.2.2.7 Procurement of personal services with an estimated fee of over $150,000 requires a focused public solicitation (formal proposal / RFP process) to ensure the consultant has the necessary expertise; provided, that in the event that the City has established an ongoing relationship with a consultant and has a basis to determine from experience that the consultant has the necessary expertise, the formal proposal / RFP process need not be undertaken. If the work is not part of a project listed in the most current City Council approved budget or CIP, a summary of the public solicitation must be approved by the City Council prior to advertisement. The City Council must approve personal services contracts costing more than $150,000 and authorize the Mayor to sign the contract. 9.2.2.8 When one project requires contracts with multiple consultants, the purchasing limits apply to the estimated fees for each contract, rather than the cumulative total of all consultants working on the project. 9.2.2.9 Refer to the guidelines on sole source or emergency procedures, as needed. 9.2.2.10 Refer to the federal procurement guidelines if any federal funds will be used for the procurement of services. 9.3 Architectural, Engineering and Land Surveyor Services (A/E) Procurement of A/E services will be in accordance with Chapter 39.80 RCW if no federal funds will be used for the procurement of these services. The statute requires advance notice of the need for professional services (RCW 39.80.030), evaluation of firms' qualifications and performance (RCW 39.80.040), and negotiation with firms in accordance with adjudged qualifications (RCW 39.80.050). If A/E services will be procured using any federal funds, procurement will be in accordance with the more restrictive requirements of 2 CFR 200, and the federal procurement guidelines must be followed (see Section 11.0). A/E purchases will be coordinated through the Department Director to ensure compliance with all applicable Federal and State statutes. Professional architecture and engineering (A/E) services are services provided by any person, other than an employee of the City, that fall under the general statutory definitions of: • Architecture — Chapter 18.08 RCW • Engineering — Chapter 18.43 RCW • Land surveying — Chapter 18.43 RCW • Landscape architecture — Chapter 18.96 RCW 9.3.1 Summary Estimated Cost Approval/SigningApproval/Signing Authority Procurement Process Notes $0 — $75,000 Department Director or Procurement is made Requires completion of a designee must approve through the MRSC A/E professional services advertising of Requests for Consultant Roster contract that describes Qualifications (RFQs) and according to the services to be performed procurement of services and, requirements of Chapter and purchase price provided funds have been 39.80 RCW budgeted, is authorized to sign the contract $75,001 — $150,000 Department Director and Procurement is made Requires completion of a Mayor or designees must through the MRSC A/E professional services approve advertising of RFQs Consultant Roster contract that describes and procurement of services according to the services to be performed and, provided funds have requirements of Chapter and purchase price been budgeted, the Mayor is 39.80 RCW authorized to sign the contract Over $150,000 City Council to approve Requires focused public If not part of a project listed contract and authorize solicitation (RFQ) to in budget or CIP, a Mayor's signature ensure consultant has summary of the RFQ and the necessary expertise, project details must be unless prior relationship approved by Council prior to with City established advertisement City of Edmonds Purchasing Policies October 2024 16 Packet Pg. 202 8.11.b 9.3.2 Procedures 9.3.2.1 A/E consultants are initially selected based on their qualifications, rather than price. The defining characteristic of Chapter 39.80 RCW is its strict insistence on qualification -based selection (QBS) of A/E professionals. In contrast to other contracts, an agency cannot consider price in the selection process for A/E services. It must instead select the most qualified firm, and then negotiate a price for the contemplated work. 9.3.2.2 There are two ways to select an A/E firm based on their qualifications: • MRSC Roster: This process requires the City representative to develop a summary of A/E services to be provided and the criteria used to select the consultant. Selection can be made after reviewing qualifications of Consultants on the MRSC Consultant roster, following the procedures of 39.80 RCW. • RFQ Process: If the project manager does not choose to use the appropriate roster, then a formal Request for Qualifications (RFQ) process must be followed, following the procedures of 39.80 RCW. 9.3.2.3 After the identification of the most qualified A/E consultant, the City will negotiate a contract for a price that the City determines to be fair and reasonable. In making this determination, the City will take into account the estimated value of the services to be rendered, as well as the scope, complexity, and professional nature of the work. If the City is unable to negotiate a satisfactory contract with the consultant at a price the City determines to be fair and reasonable, negotiations will be terminated and the City will begin negotiations with the next highest qualified consultant. 9.3.2.4 Department Directors (or designees) are designated the authority to approve advertising Requests for Qualifications (RFQ) for A/E services when the estimated consultant contract fee up to $75,000, and to approve proceeding with procurement of A/E services using the A/E Consultant Roster, provided funds have been budgeted by the City Council. 9.3.2.5 Department Directors and the Mayor (or their designees) must approve consultant contracts when the estimated consultant contract fee of more than $75,000 up to $150,000 and, provided funds have been budgeted, the Mayor is authorized to sign the contract. 9.3.2.6 Per Resolution 1155 the City utilizes the A/E Consultant Roster maintained by MRSC. Selection of an A/E consultant from the MRSC Consultant Roster may be made if the estimated consultant fee is $150,000 or less. 9.3.2.7 All projects with an estimated A/E consultant fee over $150,000, and projects that are sufficiently complex/unique will require a focused public solicitation advertised as a Request for Qualifications (RFQ) to ensure the A/E consultant has the necessary expertise; provided, that in the event that the City has established an ongoing relationship with a consultant and has a basis to determine from experience that the consultant has the necessary expertise, the formal bid / RFP process need not be undertaken. If the project is not listed in the City's current City Council Approved budget or CIP, a summary of the RFQ and project details must be put on the City Council agenda for approval prior to advertising the RFQ. The City Council must approve A/E Professional Service contracts costing more than $150,000 and authorize the Mayor to sign the contract. 9.3.2.8 A selection panel, with a minimum of three (3) employees, shall be used to select an A/E consultant when the estimated consultant fee exceeds $150,000. A selection panel is optional when the A/E consultant fee is estimated to be $150,000 or less. 9.3.2.9 Purchase of A/E services require completion of a City professional service agreement that describes services to be performed and consultant fee. City of Edmonds Purchasing Policies October 2024 17 Packet Pg. 203 8.11.b 10. PROCUREMENT OF PUBLIC WORKS As defined in RCW 39.04.010, "public works" include all work, construction, alteration, repair, or improvement (other than ordinary maintenance), executed at the cost of the City, or which is by law a lien or charge on any property therein. This includes most work done on City owned structures and facilities. WAC 296-127- 010(7)(b)(ii) defines "ordinary maintenance" as "maintenance work performed by the regular employees of" the City. This means that every time the City calls in a carpenter, plumber, electrician, painter, roofer, elevator repair technician, tree trimmer, fencing company, HVAC repair technician, or equipment operator, the purchase falls under public works procurement rules. In other words, if the City contracts out for maintenance or repairs, the work is a public work for bidding and prevailing wage purposes. 10.1 Authorized Public Works Contracting Procedures Washington State law authorizes cities to enter into public works contracts according to certain limited and defined procedures (see RCW 35A.40.200), each of which is detailed below: • Contract or day labor (City employees) without calling for bids — RCW 35.23.352(1). • Small Works Roster — RCW 35.23.352(4) and RCW 39.04.151-.154. • Unit Priced Contracts — RCW 35.23.352(13). • Job Order Contracting — RCW 39.10.420. • Advertised Bids — RCW 35.23.352(1). Category Cost Approval/SigningApproval/Signing Authority Notes Contract or Day Labor $0 — $75,500 Department Director or Work performed by City Without Bids (single craft) designee may approve use of employees or by contract day labor or contract and may negotiated directly by $0 — $150,000 sign contracts within budget Department Director or (multiple craft designee Small Works Roster $0 — $350,000 Dependent upon cost of Contract to be awarded to contract and budget authority lowest responsible bidder Unit Priced Contracts Applicable cost for Dependent upon cost of Contract to be awarded to initial term not to contract and budget authority lowest responsible bidder exceed three years, plus possible one year extension Job Order Contracting $500,000 maximum Department Director or Procurement pursuant to RCW per work order designee is authorized to sign 39.10.420 contracts within budget Formal Advertised Over $350,000 City Council to approve If not part of a project listed in Bidding contract and authorize budget or CIP, the Council Mayor's signature must approve advertising of call for bids 10.2 Generally Applicable Provisions 10.2.1 Prevailing Wages. Public works projects are governed by prevailing wage requirements, regardless of contract amount. The City is required by RCW 39.12.040 to require contractors to pay prevailing wages on all public works contracts. A "Statement of Intent to Pay Prevailing Wages" must be received from a contractor before any payment is made, and an "Affidavit of Wages Paid" must be received following final acceptance of the work. 10.2.2 Bid Bond Required. Pursuant to RCW 35.23.352 and RCW 35A.40.200, each bid must be accompanied by a bid proposal deposit in the amount of no less than five percent (5%) of the amount of the bid. Acceptable forms of deposit are surety bond provided by a surety company authorized to do business in Washington state, cashier's check, or postal money order. NOTE: The City may waive the bid proposal deposit on bids obtained using the Small Works Roster procedure. City of Edmonds Purchasing Policies October 2024 18 Packet Pg. 204 8.11.b 10.2.3 Performance and Payment Bonds Required. RCW 39.08.010 mandates that the City require payment and performance bonds for every public works contract, except as described below. This ensures that the job will be completed and that all workers, vendors, and subcontractors will be paid. Therefore, the City requires a good and sufficient bond in an amount equal to one hundred percent (100%) of the price specified in the contract, with a surety company authorized to do business in Washington State as surety, conditioned that the winning bidder shall comply with all the statutory requirements of Chapter 39.08 RCW, including the faithful performance of all provision of the contract; the payment of all laborers, material persons, mechanics, and subcontractors; and the payment of all taxes, increases, and penalties incurred on the project. For public works contracts of One Hundred Fifty Thousand Dollars ($150,000) or less, the City may, at the option of the contractor, in lieu of the bond, retain ten percent (10%) of the contract amount for thirty (30) days after final acceptance, or until receipt of all necessary releases from the Department of Revenue, Department of Labor & Industries, and Employment Security Department, and settlement of any liens filed under Chapter 60.28 RCW, whichever is later. RCW 39.08.010(3). The intent of this exception is to assist small contractors who may have difficulty securing bonds. RCW 39.08.015 subjects the City to the claims of laborers, material persons, mechanics, and subcontractors if the required performance and payment bonds are not obtained. 10.2.4 Retainage Required. The City contracts must provide, and the City must reserve, retainage not to exceed five percent (5%) of the contract amount per RCW 60.28.011. The retainage is a trust fund for the protection of workers and the payment of taxes and penalties. Exception: the City may waive the retainage requirements of RCW 60.28.011, thereby assuming liability for contractor's nonpayment of labor, taxes and penalties, for projects awarded under the small works roster process. NOTE: RCW 60.28.011 prohibits agencies from withholding retainage on public works projects funded in whole or in part by federal transportation funds. Instead, agencies must rely on the contractor's bond. 10.2.5 Non -Collusion Affidavit Required. Each bidder is required to warrant that their bid is genuine, and that they have not entered into collusion with other bidders, by submitting with their bid an executed and notarized affidavit on a form approved by the City Attorney's Office. 10.2.6 Determining Lowest Responsible Bidder. The City must either reject all bids or award the contract to the lowest responsible bidder, meaning the bidder who is a registered and/or licensed contractor; who meets the bidder responsibility criteria of RCW 39.04.350 and any supplementary criteria pre -established by the City; and who submitted the lowest responsive bid; provided, that if the City issues a written finding that the lowest bidder has delivered a project to the City within the last three (3) years that was late, over budget, or did not meet specifications, and the City does not find in writing that such bidder has shown how they would improve performance to be likely to meet project specifications, then the City may choose the second lowest bidder whose bid is within five percent (5%) of the lowest bid and meets the same criteria as the lowest bidder. (RCW 35.23.352(2)). If the City awards a project to the second lowest bidder under this section, the City must make an annual report to the department of commerce that includes the total number of bids awarded to certified minority or women contractors and describing how notice was provided to potential certified minority or women contractors. RCW 35.23.352(14). If all bids are rejected, the City may call for new bids. 10.2.7 Award. For contracts up to $150,000, the Mayor (or designee) shall have the authority to award and execute public works contracts that are within the applicable budget. For contracts over $150,000, the City Council must approve the award of a public works contract and authorize the Mayor's signature thereon. 10.2.8 Federal Funding. If a public works project is $250,000 or greater and is funded in whole or in part with federal funds, a formal bid process is required. This threshold is set by the federal government at 2 CFR Section 200.88 and 48 CFR Section 2.101 ("Simplified acquisition threshold") and is subject to periodic adjustment for inflation pursuant to 41 U.S.C. Section 1908. See the Federal Procurement Requirements at Section 11.0 if the public works project is funded, even in part, by federal funds. City of Edmonds Purchasing Policies October 2024 19 Packet Pg. 205 8.11.b 10.3 Contract or Day Labor Without Bids The City may construct any public work by contract or day labor (City employees) without calling for bids whenever the estimated cost of the work or improvement, including the cost of materials, supplies, and equipment, will not exceed $150,000 if more than one craft or trade is involved, or $75,500 if a single craft or trade is involved' or the project is street signalization or street lighting. The City may not divide the project into units of work or classes of work for the purpose of qualifying for job order contracting. The City may, without a contract, have employees perform work which is an accepted industry practice under prudent utility management (meaning utilizing material of a worth not exceeding $300,000, not including equipment as it is defined in RCW 35.23.352(1)). Note that contracting authority dollar limits apply to all City contracts. Work performed within the City by other public employees under an interlocal agreement will be included in the above limits. The City is required to provide a report to the State Auditor's Office (SAO) of the costs of all public works in excess of $5,000 that are not procured by contract (RCW 35A.40.200 and RCW 35.23.352(5)). For any project using City employees in excess of $25,000, the City must publish a description of the project and its estimated cost in the official newspaper at least fifteen (15) days before beginning the work, unless the work is done under a declared emergency, in which case the publication of the description and estimate may be made within seven (7) days after the commencement of the work. (RCW 39.04.020). 10.4 Small Works Roster Resolution 1155, passed November 5, 2007 established a small works roster process to award public works contracts. The City's Small Works Roster process will follow the provisions of RCW 39.04.151 through .154. Department Directors, the Mayor, or their designees, are authorized to proceed with procurement from the Small Works Roster within their contracting authority, provided funds have been budgeted by Council. For any public works project estimated to cost $350,000 or less6, the City may use the Small Works Roster procedure. The City of Edmonds has entered into an agreement with MRSC, under which they will maintain the City's Small Works Roster. Use of the Small Works Roster allows the City to preclude the advertisement requirements and sealed bidding procedures of the formal competitive process. All other bidding procedures and requirements not in conflict remain the same. For all purposes under this section, contractors are considered to be "on the appropriate small works roster" if they are on such roster before the time that the bid solicitation closes. The following small works roster procedures are established for use by the City pursuant to RCW 39.04.152: 10.4.1 Cost. The City need not comply with formal sealed bidding procedures for the construction, building, renovation, remodeling, alteration, repair, or improvement of real property where the estimated cost does not exceed Three Hundred Fifty Thousand Dollars ($350,000.00), which includes the costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the City may use the Small Works Roster procedures for public works projects as set forth herein. The breaking of any project into units or accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the Small Works Roster process. 10.4.2 Publication. At least once a year, on behalf of the City, MRSC will publish in a newspaper of general circulation within the jurisdiction, and provide the office of minority and women's business enterprises' directory of certified firms, a notice of the existence of the roster and solicit the names of contractors for the roster. Responsible contractors will be added to appropriate MRSC roster at any time that they submit a written request and necessary records. 10.4.3 Documentation. The City will document its good faith efforts to comply with RCW 39.04.152 as follows: (a) After an award is made, the bid quotations obtained will be recorded, publicly available, and available by request; and (b) Annually, the City will publish a list of small works contracts awarded and contractors contacted for direct negotiation pursuant to RCW 39.04.200. 5 These thresholds are set by state law (RCW 35.32.352) and are subject to adjustment. The threshold in effect at the time of bid solicitation will apply s This threshold is set by state law (RCW 39.04.152) and is subject to adjustment. The threshold in effect at the time of bid solicitation will apply. City of Edmonds Purchasing Policies October 2024 20 Packet Pg. 206 8.11.b 10.4.4 Invitation for Quotations. The City may contract for Small Works projects by inviting and securing written or electronic quotations from contractors on the appropriate Small Works Roster to assure that a competitive price is established and to award contracts to the responsible bidder with the lowest responsive bid. Contractors must meet the mandatory bidder responsibility criteria in RCW 39.04.350(1) and any pre- established supplementary bidder criteria under RCW 39.04.350(3). A contract awarded from a Small Works Roster need not be advertised. Invitations for quotations must include, at a minimum, an estimate for the scope of work, including the nature of the work to be performed as well as materials and equipment to be furnished. Detailed plans and specifications need not be included. Templates for bid invitations, bidding, and contracting made available by the Department of Enterprise Services or MRSC may be used. Quotations will be invited from all appropriate contractors on the appropriate Small Works Roster that have indicated interest in performing work in the applicable geographic area. 10.4.5 Direct Contractinq with Small, Minority, Women and Veteran -Owned Businesses. Pursuant to RCW 39.04.152(4)(b), for small public works projects with an estimated cost of less than $150,000, not including sales tax, to increase the utilization of small, minority, women, and veteran -owned businesses, direct contracting with small businesses as defined in RCW 39.04.010, before direct contracting with other contractors on the appropriate Small Works Roster, without a competitive process, is hereby authorized as follows: 10.4.5.1 If there are six (6) or more contractors meeting the definition of small business on the applicable roster, the City must direct contract with one of those small businesses on the applicable roster that have indicated interest in performing work in the applicable geographical area. The City must rotate through the contractors on the appropriate small works roster and must, when qualified contractors are available from the roster who may perform the work or deliver the services within the budget described in the invitation for quotations, utilize different contractors on different projects. 10.4.5.2 If there are five (5) or fewer contractors meeting the definition of small business on the applicable roster, the City may direct contract with any contractor on the applicable roster. 10.4.5.3 The City must notify small, minority, women, or veteran -owned businesses on the applicable roster when direct contracting is utilized. 10.4.5.4 In engaging in direct contracting, the City may not favor certain contractors on the appropriate small works roster by repeatedly awarding contracts without documented attempts to direct contract with other contractors on the appropriate small works roster. 10.4.6 Small Public Works under $5,000. For small public works contracts under $5,000, there is no requirement for retainage or performance bonds. Otherwise, Small Works contracts are subject to the performance bond requirements of Chapter 39.08 RCW and the retainage requirements of Chapter 60.28 RCW; provided, however, that the City may reduce or waive retainage requirements set forth in RCW 60.28.011(1)(a), thereby assuming the liability for the contractor's nonpayment of: (a) laborers, mechanics, subcontractors, material persons, and suppliers; and (b) taxes, increases, and penalties pursuant to Titles 50, 51, and 82 RCW that may be due from the contractor for the project. Any such waiver will not affect the rights of the City recover against the contractor for any payments made on the contractor's behalf. For small public works contracts awarded through an invitation for quotation, notice of any retainage reduction or waiver must be provided in the invitation. 10.5 Unit Priced Contracts 10.5.1 General. RCW 35.23.352(13) allows the City to procure public works services with unit priced contracts. A unit priced public works contract, sometimes called an "on -call" public works contract, is a competitively bid contract in which public works are anticipated on a recurring basis to meet the business or operational needs of the City, under which a contractor agrees to a fixed period indefinite quantity delivery of work, at a defined unit price for each category of work. Unit priced contracts must be executed for an initial contract term not to exceed three (3) years, with the City having the option to extend or renew for one (1) additional year. City of Edmonds Purchasing Policies October 2024 21 Packet Pg. 207 8.11.b While traditional public works contracts are awarded for specific projects/scopes with a specific total dollar value, unit priced contracts are not associated with a particular project, do not guarantee any amount of work, and do not establish a total dollar value (although the contract will cap the dollar value at a certain level over the life of the contract). Instead, the City agrees to pay a defined hourly rate or unit price for certain types of anticipated, but unplanned, work or trades over a certain time period. The prices for different tasks may be based upon different units. Commonly used units include: • Weight, such as tons • Surface area, such as square feet or acres • Volume, such as gallons or cubic yards • Length/depth, such as linear feet or vertical linear feet • Time, such as hours • Quantity of items • Lump sum per task When a specific project is identified, individual work orders are authorized based upon either a "not to exceed" time and materials basis, or a negotiated lump sum amount using the previously established unit prices. During the course of a contract, there may be occasions when the original unit prices do not address particular work items that are needed. In those situations, new line items may be added by contract addendum. Unit priced contracts must be awarded to the lowest responsible bidder. Whenever possible, the City must invite at least one proposal from a certified minority or woman contractor who otherwise qualifies. Unit price contractors shall pay prevailing wages for all work that would otherwise be subject to the requirements of chapter 39.12 RCW. Prevailing wages for all work performed pursuant to each work order must be the prevailing wage rates in effect at the beginning date for each contract year. Unit priced contracts must have prevailing wage rates updated annually. Intents and affidavits for prevailing wages paid must be submitted annually for all work completed within the previous 12-month period of the unit priced contract. 10.5.2 Bidding a Unit Priced Contract. The City may use the formal bid or Small Works Roster procedures applicable to the estimated total aggregate "not to exceed" value of the contract. The invitation to bid must: • Include, for purposes of the bid evaluation, estimated quantities of the anticipated types of work or trades. • Specify that the contract will expire when the work orders total the estimated total aggregate "not to exceed" value, including Washington state sales tax, or the contract term expiration date, whichever occurs first. • Specify how work orders will be issued and include a sample work order. • State that there is no minimum volume of work guaranteed. • Specify that prevailing wage rates in effect at the beginning date of the contract year must be applied. • Specify that prevailing wage rates must be updated and Intents and Affidavits submitted to L&I annually (per 12-month contract period). 10.5.3 Unit Priced Systemwide Maintenance and Repair Contracts. Some systemwide maintenance and repair contracts, sometimes referred to as "on call contracts," actually fall under traditional public works contracting as long as the scope is clearly and properly defined. To qualify as a traditional public works contract instead of an on call contract, a systemwide maintenance or repair contract must cover specific activities planned in advance and budgeted (as opposed to on call contracts which cover activities that are not specifically planned and have no set budget). Examples include: • Sewer or storm drain "jetting" (cleaning) up to a certain budget amount, but not an exact number of linear feet • Sidewalk/trail construction or reconstruction in relation to the City's pedestrian master plan (not necessarily a fixed quantity), up to a certain budget amount • Storm pond maintenance • Annual contracts for pavement crack sealing, chip seals, overlays, etc. City of Edmonds Purchasing Policies October 2024 22 Packet Pg. 208 8.11.b These contracts can be structured so that they qualify as public works projects with readily determinable quantities and costs related to a fixed scope. Systemwide maintenance and repair contracts should not cover unanticipated projects or emergency repairs, which would fall under on call contracting. 10.6 Job Order Contracting A "job order contract" is a contract in which the contractor agrees to a fixed period, indefinite quantity delivery order contract, which provides for the use of negotiated, definitive work orders for public works. Pursuant to RCW 39.10.420, all public bodies of the state of Washington are authorized to award job order contracts and use the job order contracting procedure. The City Council has determined that the use of job order contracts will benefit the public by providing an effective means of reducing the total lead time and cost for the construction of public works projects for repair and renovation required at public facilities through the use of unit price books and work orders by eliminating time consuming, costly aspects of the traditional public works process, which requires separate contracting actions for each small project. The maximum total dollar amount that may be awarded under a job order contract is Four Million Dollars ($4,000,000) per year for a maximum of three (3) years. Any unused capacity from the previous year may be carried over for one year and added to the immediately following year's limit. Job order contracts may be executed for an initial contract term of not to exceed two (2) years, with the option of extending or renewing the job order contract for one (1) year. The City may have no more than three (3) job order contracts in effect at any one time. The maximum dollar amount for each work order issued under a job order contract is Five Hundred Thousand Dollars ($500,000), excluding Washington state sales and use tax. All work orders issued for the same project will be treated as a single work order for purposes of the dollar limit on work orders. The City will adhere to all requirements of Chapter 39.10 RCW with regard to its Job Order Contracting program. 10.7 Advertised Bids 10.7.1 Biddina Reauirements The competitive bid process is generally (although not exclusively) used for public works projects. Dollar -value ranges indicated pertain to each purchase or public work (including tax, freight, handling and set up costs, if applicable). Purchases and public works cannot be broken into multiple segments to avoid compliance with State statutes or City policies and procedures. Negotiations on bids are not permitted. Depending on the dollar amounts involved, the City has options as to the procedure for soliciting bids. 10.7.2 Bid Procedures for Advertised Bids A. Authorization for Bids Authorization to call for bids will be approved by the Department Director (or designee) for public works projects estimated at up to $75,000; and by the department director and the Mayor (or their designees) for a public works project costing over $75,000 up to $150,000. If the project is not included in the current City Council Approved budget or CIP, the City Council must authorize the call for bids for a project estimated at over $150,000. B. Publication of Notice RCW 35.23.352(1) sets out the advertising requirements for the public works bidding process. For all contracts that require bids, notice calling for sealed bids will be published in the official newspaper, or a newspaper of general circulation most likely to bring responsive bids at least thirteen (13) days prior to the due date for bids. After proper authorization, the requesting Department Director (or designee) will publish the Advertisement for Bids in the official newspaper. C. Notice Contents Notice (or advertisement) for bids should contain definite specifications and procedures for bidders to use to estimate their bids. A bid notice for public work should include: City of Edmonds Purchasing Policies October 2024 23 Packet Pg. 209 8.11.b Project title; Nature and scope of the work to be done / goods sought; Location(s) where contract documents (plans and specifications) can be reviewed or obtained; • Cost, if any, to obtain a set of contract documents; Place, date, and time that the sealed bids are due; Place, date, and time that sealed bids will be opened (if different from above); • Statement that a bid bond must accompany the bid for public works projects; and • Statement that the City retains the right to reject any and all bids and to waive minor irregularities in the bidding process. In addition, the City may provide evaluation criteria; minimum qualification expectations; date, time, and location of pre -bid conference (if applicable); and name, address, and telephone number of the project contact to assist bidders in preparing responsive submittals. D. Bid Specifications Bid specifications should incorporate a clear and accurate description of the technical requirements for the material, product, or service to be purchased. Such descriptions should not contain features that unduly restrict competition. When it is impractical or uneconomical to make clear and accurate description requirements, a "brand name or equal" description may be used. The responsibility of demonstrating to the City's satisfaction that a product is "equal" to that specified shall be on the vendor proposing the substitution. Requests for approval of substitutions must be made with sufficient time to allow the City to adequately review the proposal, including time for vendors to respond to questions and requests for additional information or clarification. The City has no obligation to accept proposed substitutions. Acceptance of a substitute product proposed as an "equal" to that specified will be made in writing. If this acceptance occurs prior to the bid, other bidders will be notified to the extent practical. E. Bid Submittal and Opening Bids will be submitted as specified in the invitation for bids by the appointed date and time listed in the invitation. Bids are submitted to the City Clerk's Office, where they are time and date stamped and processed. No bids will be opened prior to the predetermined date and time. No bid submitted after the appointed date and time will be accepted. If the bid is a sealed bid, all qualified bids will be opened and read aloud publicly at the appointed time. No City representative will inform a contractor of the terms or amount of any other contractor's bid for the same project prior to the bid opening date and time. A written record will be made of each contractor's bid on a project and of any conditions imposed on the bid. Immediately after an award is made, the bid quotations will be recorded, open to public inspection, and available by telephone inquiry. Original specifications and the original bid responses will be retained for review and audit as required. Pursuant to RCW 39.04.105, within two (2) business days of the bid opening on a public works project that is the subject of competitive bids, the City must provide, if requested by a bidder, copies of the bids the City received for the project. The City must then allow at least two (2) full business days after providing bidders with copies of all bids before executing a contract for the project. F. Evaluation of Bids The requesting Department Director (or designee) will document all bids received and determine the lowest responsible bidder, if any, or may reject all bids. G. Bid Award Unless all bids are rejected, and unless the circumstances of RCW 35.23.352(2) are present, then a winning bid must be awarded to the lowest responsive and responsible bidder by the Department Director (or designee) for a public works project costing less than $75,000; and by the Department Director and the Mayor (or their designees) for a public works project costing $75,000 or more but less than $150,000. The City Council must award bids of $150,000 or more. The City may choose to reject all bids for any reason. The City may not negotiate with any of the bidders. City of Edmonds Purchasing Policies October 2024 24 Packet Pg. 210 8.11.b RCW 35.23.352(2) allows the City to award the contract to the second lowest bidder whose bid is within five percent (5%) of the lowest bid and meets the same criteria as the lowest bidder if the City issues a written finding that: • the lowest bidder has delivered a project to the City within the last three years which was late, over budget, or did not meet specifications, and • the City does not find in writing that such bidder has shown how they would improve performance to be likely to meet project specifications. If the City awards a project to the second lowest bidder under this section, the City must make an annual report to the Washington State Department of Commerce that includes the total number of bids awarded to certified minority or women contractors and describing how notice was provided to potential certified minority or women contractors. RCW 35.23.352(14). H. Considerations for Bid Solicitations The following considerations apply to bid solicitations: Selection of a responsible bidder is based primarily on low bid, after factoring whenever possible such costs as maintenance and operations over the expected period of use. Consideration, however, may also be given for the following: Ability, capacity, expertise and skill of the bidder to perform the contract. Character, integrity, reputation, judgment, experience, and efficiency of bidder. Ability to perform within time specified. Quality of performance of previous contract(s). Other information having a bearing on the decision to award the contract. • Minimum qualifications must be provided to ensure respondents are reasonably qualified. Minimum qualification requirement should be compared against the marketplace to ensure they are not overly restrictive. • To ensure consistency and fair process, the City will use standard forms, documents, contracts, and terms and conditions, when practical. The Public Works and Finance Departments will maintain templates for bid -related documents for use by departments. The City may use an evaluation selection committee to promote an open and proper selection. The requesting Department Director will appoint committee members to act in an advisory capacity. When practical, the City will conduct a pre -bid conference to allow a thorough discussion of the City's expectations, intent, scope, specifications, and terms. Interested companies should be encouraged to attend. Every bidder for a public works contract that is expected to cost One Million Dollars ($1,000,000) or more must submit as part of the bid, or within one (1) hour after the published bid submittal time, the names of the subcontractors with whom the bidder, if awarded the contract, will subcontract for performance of the work of: HVAC (heating, ventilation, and air conditioning); plumbing as described in chapter 18.106 RCW; and electrical as described in chapter 19.28 RCW, or to name itself for the work. The bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the prime contract bidder must indicate which subcontractor will be used for which alternate. Failure of a bidder to submit as part of the bid the names of such subcontractors or to name itself to perform such work or the naming of two or more subcontractors to perform the same work shall render the bid nonresponsive and, therefore, void. RCW 39.30.060. If no responsive bid is received on the first call the City may re -advertise and make a second call, or without any further call, it may enter into a negotiated contract, purchase the supplies, material or equipment or perform the work or improvement using its own employees. City of Edmonds Purchasing Policies October 2024 25 Packet Pg. 211 8.11.b 10.7.3 Responsible Bidder Criteria A. Mandatory responsible bidder criteria. RCW 39.04.350 outlines the criteria a bidder must meet in order to be considered responsible. The bidder responsibility criteria set forth in this section applies to all public works contracts, no matter the size of the contract or what process is used. The criteria herein shall be used by the responsible Department to establish the minimum requirements for all contractors and subcontractors bidding on City contracts for public work (as those terms are defined in RCW 39.04.010). The bid documents shall set forth the documentation to be submitted by bidders to demonstrate their compliance with the mandatory responsible bidder criteria. To be considered a responsible bidder and qualified to be awarded a City contract for public work, the bidder must: • At the time of bid submittal, have a certificate of contractor registration in compliance with chapter 18.27 RCW, a plumbing contractor license in compliance with Chapter 18.106 RCW, an elevator contractor license in compliance with Chapter 70.87 RCW, or an electrical contractor license in compliance with Chapter 19.28 RCW, as required under the provisions of those chapters; • Have a current state unified business identifier (UBI) number; • If applicable, have: industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW; a state employment security department number as required in Title 50 RCW; and a state excise tax registration number as required in Title 82 RCW; • Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW 39.12.065(3); and • If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington State Apprenticeship and Training Council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under Chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation. • Have received training on the requirements related to public works and prevailing wage under Chapters 39.04 and 39.12 RCW as required in RCW 39.04.350(1)(f). The bidder must designate a person or persons to be trained on these requirements. The training must be provided by the Department of Labor and Industries or by a training provider whose curriculum is approved by the Department. The Department, in consultation with the prevailing wage advisory committee, must determine the length of the training. Bidders that have completed three (3) or more public works projects and have had a valid business license in Washington for three (3) or more years are exempt from this subsection. The Department of Labor and Industries must keep records of entities that have satisfied the training requirement or are exempt and make the records available on its web site. Responsible parties may rely on the records made available by the Department regarding satisfaction of the training requirement or exemption; and Within the three (3) year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW. Before award of a public works contract, a bidder shall submit to the city a signed statement in accordance with Chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirement of this section. The City may award a contract in reasonable reliance upon such a sworn statement. City of Edmonds Purchasing Policies October 2024 26 Packet Pg. 212 8.11.b A bidder must verify mandatory responsibility criteria for each first -tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify mandatory responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility criteria listed in RCW 39.04.350(1) and ECC 18.00.060. This verification requirement, as well as the mandatory responsibility criteria, must be included in every public works contract and subcontract of every tier. B. Supplemental responsible bidder criteria. In addition to the mandatory bidder responsibility criteria set forth in RCW 39.04.350 and ECC 18.00.060(A), the responsible Department may adopt in connection with a particular project relevant supplemental bidder responsibility criteria which the bidder must meet. Those supplemental criteria, including the basis for evaluation and the deadlines for requesting modification of the supplemental bidder responsibility criteria and for appealing a determination that a low bidder is not responsible under the supplemental bidder responsibility criteria, shall be provided in the invitation to bid or bidding documents. As relevant to a particular project, supplemental bidder responsibility criteria may be included to require that: • The bidder shall not owe delinquent taxes to the Washington State Department of Revenue without a payment plan approved by the Department of Revenue; • The bidder shall not currently be debarred or suspended by the federal government; • The bidder shall have complied with all applicable minority and women's business enterprises, disadvantaged business enterprises, or other similar utilization requirements or goals on federally - funded public works projects with such requirements completed by the bidder within three (3) years of the bid submittal date, unless there are extenuating circumstances acceptable to the City; • The bidder shall not be listed as an ineligible contractor on the federal GSA Excluded Parties List System (EPLS); • If bidding on a public works project subject to the apprenticeship utilization requirements in ECC 18.00.050, the bidder: o shall not have been found out of compliance with apprenticeship requirements of ECC 18.00.050 unless otherwise excepted or waived in writing by the Mayor or the Mayor's designee pursuant to that section for a one (1) year period immediately preceding the date of the bid submittal deadline; and o shall have complied with apprenticeship utilization goals on public works projects having such requirements that were completed by the bidder within a three (3) year period immediately preceding the date of the bid submittal deadline, unless there are extenuating circumstances acceptable to the City; • The bidder shall not have been convicted of a crime involving bidding on a public works contract within five (5) years from the bid submittal deadline; • The bidder's standard subcontract form include the subcontractor responsibility language required by RCW 39.06.020, and the bidder have an established procedure which it utilizes to validate the responsibility of each of its subcontractors. The bidder's subcontract form shall also include a requirement that each of its subcontractors shall have and document a similar procedure to determine whether the sub -tier subcontractors with which it contracts are also "responsible" subcontractors as defined by RCW 39.06.020; • The bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous three (3) years that demonstrate a lack of effective management by the bidder of making timely and appropriate payments to its subcontractors, suppliers, and workers, unless there are extenuating circumstances acceptable to the City; City of Edmonds Purchasing Policies October 2024 27 Packet Pg. 213 8.11.b The bidder shall have successfully completed projects of a similar size and scope as required by the contract documents for the project. In evaluating whether projects were successfully completed, the City may check owner references for previous projects and evaluate the owner's assessment of bidder performance, including but not limited to quality control, safety record, timeliness of performance, use of skilled personnel, management of subcontractors, availability of and use of appropriate equipment, compliance with contract documents, and management of submittals process, change orders and close-out; • The bidder shall not have had any public works contract terminated for cause by a government agency during the five (5) year period immediately preceding the bid submittal deadline for the project, unless there are extenuating circumstances acceptable to the City; • The bidder shall not have judgments entered by a court of law against the bidder within five (5) years of the bid submittal date that demonstrate a pattern of failing to meet the terms of contracts, unless there are extenuating circumstances acceptable to the City; and • The bidder shall not have a documented pattern of prevailing wage complaints filed against it within five (5) years of the bid submittal date that demonstrates a failure to pay workers prevailing wages, unless there are extenuating circumstances acceptable to the City. 3. Supplemental bidder responsibility criteria may include any other criteria determined by the City to be relevant to the particular project being bid, including but not limited to the ability, capacity and skill of the bidder to perform, the experience and efficiency of the bidder, the financial situation of the bidder, and the performance of the bidder on previous contracts or services. 4. In a timely manner before the bid submittal deadline, a potential bidder may request that the City modify the supplemental bidder responsibility criteria. The City must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a change of the criteria, the City must publish an addendum to the bidding documents identifying the modified criteria. 5. If the bidder fails to supply information requested concerning responsibility within the time and manner specified in the bid documents, the City may base its determination of responsibility upon any available information related to the supplemental criteria or may find the bidder not responsible. 6. If the City determines a bidder to be not responsible, the City must provide, in writing, the reasons for the determination. The bidder may appeal the determination within the time period specified in the bidding documents by presenting additional information to the City. The City must consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the City may not execute a contract with any other bidder until two (2) business days after the bidder determined to be not responsible has received the final determination. 7. The invitation to bid or bidding documents shall specify the times, manner and means of communications, deadlines and determinations required by this section. 10.7.4 Apprentice Requirements The City's apprenticeship requirements will comply with the requirements of RCW 39.04.320. A. Definitions. "Apprentice" means an apprentice enrolled in a state -approved apprenticeship training program. "Contractor" means a person, corporation, partnership, limited liability company, or joint venture entering into a contract with the City to construct a public work. "Labor hours" means the total number of hours worked by workers receiving an hourly wage who are directly employed on the site of the public work and who are subject to state or federal prevailing wage requirements. "Labor hours" shall also include hours worked by workers employed by subcontractors on the site of the public work, and shall include additional hours worked as a result of a contract or project adjustment or pursuant to an agreed -upon change order. City of Edmonds Purchasing Policies October 2024 28 Packet Pg. 214 8.11.b 4. "Estimated cost" means the anticipated cost of a public work, as determined by the City, based upon the expected costs of materials, supplies, equipment, and labor, but excluding taxes and contingency funds. "Public work" refers to all City funded construction projects that constitute a public work pursuant to RCW 39.04.010 as now or hereafter amended and estimated to cost $1,000,000 or more. "State -approved apprenticeship training program" means an apprenticeship program approved or recognized by the Washington State Apprenticeship and Training Council. "Subcontractor" means a person, corporation, partnership, limited liability company, orjoint venture that has contracted with the contractor to perform all or part of the work to construct a public work by a contractor. B. Apprentice utilization. Apprentices shall be utilized for the construction of public works by contractors and subcontractors in accordance with this section. 1. Apprenticeship utilization program requirements. As of July 1, 2024, for all public works contracts awarded with an estimated cost of Two Million Dollars ($2,000,000) or more, all specifications must require that no less than fifteen percent (15%) of the labor hours be performed by apprentices. For contracts advertised for bid on or after July 1, 2026, for all public works contracts awarded with an estimated cost of One Million Five Hundred Thousand Dollars ($1,500,000) or more, all specifications must require that no less than fifteen percent (15%) of the labor hours be performed by apprentices. For contracts advertised for bid on or after July 1, 2028, for all public works contracts awarded with an estimated cost of One Million Dollars ($1,000,000) or more, all specifications must require that no less than fifteen percent (15%) of the labor hours be performed by apprentices. 2. Contract requirements. Contract documents for such public works construction projects shall include provisions detailing the apprentice labor requirements. There must be a specific line item in the contract specifying that apprenticeship utilization goals should be met, monetary incentives for meeting the goals, monetary penalties for not meeting the goals, and an expected cost value to be included in the bid associated with meeting the goals. All contracts must include a provision that a contractor or subcontractor may not be required to exceed these apprenticeship utilization requirements. 3. Monitoring. The City will include an Apprenticeship Utilization Form for contractors to complete when submitting their bid documents, which identifies the intended usage of apprentices by the contractor and any subcontractors. This document will require the identification of individual apprentices by name and Washington State apprenticeship registration number, an estimate of the total apprentice labor hours, and the identification of apprentice hours to be worked by minorities, women, persons with disabilities and disadvantaged youth. This provision is not intended and shall not be used to discriminate against any applicant for training. In addition, the City will require the submittal of an Apprenticeship Verification Form by the contractor at the conclusion of the public works project that will identify the actual work performed by apprentices for the contractor and subcontractors. The City must report apprentice utilization by contractor and subcontractor to the supervisor of apprenticeship at the Department of Labor & Industries by final project acceptance. 4. Failure to meet utilization goal. Failure by a contractor to comply with established apprenticeship requirements, unless otherwise adjusted or waived in writing as set forth below, may be deemed a breach of contract for which the City shall be entitled to all remedies allowed by law under the contract. Failure to comply with the apprenticeship requirements may also be considered evidence bearing on a contractor's qualification for award of future contracts with the City. 5. Adjustment and waiver. The responsible Department Director, or designee, may adjust or waive the requirements of this section for a specific project at any time for the following reasons: The demonstrated lack of availability of apprentices in specific geographic areas; A disproportionately high ratio of material costs to labor hours, which does not make feasible the required minimum levels of apprentice participation; A participating contractor has demonstrated a good faith effort to comply with the requirements of City of Edmonds Purchasing Policies October 2024 29 Packet Pg. 215 8.11.b RCW 39.04.320; or Other criteria the City deems appropriate that are not inconsistent with the purpose and goals of this section, which are subject to review by the City Council. 10.8 Change Orders on Public Works Construction Contracts Approval of change orders on Public Works Construction Contracts shall be in accordance with the following requirements: City Council members shall be notified by e-mail of any change order in excess of $75,000. City Council approval shall be required for: any change order in excess of $150,000; and any change order which puts the total of change orders on a project over the designated management reserve. If City Council approval is required for a change order, but circumstances require a speedier approval, the Mayor is authorized to approve the required work provided that the change order and a written statement of the special circumstances requiring speedier approval is placed on the next City Council agenda for review. 10.9 Final Acceptance of Public Works Projects The Mayor (or designee) is authorized to accept public works projects as complete, and to declare that Final Acceptance has been achieved, after the contractor has completed all tasks and furnished to the City all documentation required by the public works contract and by applicable law. City of Edmonds Purchasing Policies October 2024 30 Packet Pg. 216 8.11.b 11.0 PROCUREMENT USING FEDERAL FUNDS When procuring property and services under a Federal award, the City will follow 2 CFR §200.318 General procurement standards through §200.326 Contract provisions or City of Edmonds Purchasing Policy procedures, whichever is more restrictive. Contracts for more than the federal simplified acquisition threshold currently set at $250,000 must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms and provide for such sanctions and penalties as appropriate. For questions on appropriate remedies, sanctions and penalties, contact the City Attorney's Office. Contracts and sub -grants of amounts in excess of $250,000 require that the City comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. The City will monitor procurements to avoid duplicative purchases and will continue to enter into inter -entity agreements to realize cost savings for shared goods and services when possible. The tables set forth below outline procurement requirements when using Federal funds in different procurement situations. The City will verify and document that vendors are not suspended or debarred from doing business with the Federal government. Federal guidelines require grant recipients to ensure vendors with contracts or purchases exceeding $25,000 are not suspended or debarred from participating in federal programs. All City purchases and contracts issued from federal resources that exceed $25,000 are subject to these guidelines. Before initiating any purchases or contracts with federal funds that exceed or may potentially exceed $25,000 within the fiscal year, the responsible administrator will verify that the vendor is not listed on the System for Award Management (SAM) exclusion list by checking at www.sam.gov. If the vendor is listed on the exclusion list, the administrator will not complete the purchase or contract with the vendor. If the exclusion list shows no records for the vendor, the administrator will print the screen, retain a copy in the department files, and proceed to process the purchase or contract. NOTE: Washington State Department of Enterprise Services (DES) does not check for suspension or debarment on State bid contracts. 11.1 Single Audit Act — The City, as a recipient of Federal funds, will adhere to the Federal regulations outlined in 2 CFR §200.501 as well as all applicable Federal and State statutes and regulations. 11.2 Closure — A project agreement end date will be established in accordance with 2 CFR §200.309. Any costs incurred after the project agreement end date are not eligible for Federal reimbursement. 11.3 Code of Conduct for Federal Purchases 11.3.1 Purpose — The purpose of the Code of Conduct is to ensure the efficient, fair and professional administration of federal grant funds in compliance with 2 CFR §200.112, 2 CFR §200.318 and other applicable Federal and State standards, regulations and laws. 11.3.2 Application — This Code of Conduct applies to all elected officials, employees or agents of the City of Edmonds engaged in the award or administration of contracts supported by federal grant funds. 11.3.3 Requirements — No elected official, employee or agent of the City of Edmonds will participate in the selection, award or administration of a contract supported by federal grant funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following has a financial or other interest in the firm selected for the award: City of Edmonds Purchasing Policies October 2024 31 Packet Pg. 217 8.11.b • The City elected official, employee, or agent; or • Any member of their immediate family; or • Their partner; or • An organization that employs, or is about to employ, any of the above. The City of Edmonds' elected officials, employees or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, potential contractors or subcontractors. 11.3.4 Remedies — To the extent permitted by federal, state or local laws or regulations, violation of these standards may cause penalties, sanctions or other disciplinary actions to be taken against the City of Edmonds' elected officials, employees or agents, or the contractors, potential contractors, subcontractors or their agents. Any potential conflict of interest will be disclosed in writing to the federal awarding agency or pass -through entity in accordance with applicable federal awarding agency policy. 11.4 Product Procurement Thresholds — If any federal funds are used to procure products, the more restrictive of the federal and state or local procurement thresholds must be used as set forth in Table 1: TABLE 1 Product.. Thresholds Very Small Purchase (Federal City: Under $20,000 "micro -purchase") Procedures — Federal: $10,000 or less No required quotes. However, must consider prices reasonable, and to the extent practicable, distribute MUST USE more restrictive $10,000 federal equitably among suppliers threshold 2 CFR 200.320(a) Small Purchase Procedures (Telephone) — City: $20,000 up to $35,000 Obtain/document telephonic quotes from at least Federal: Under $250,000 three (3) qualified vendors MUST USE more restrictive City threshold 2 CFR 200.320(b) instead of "under $250,000" federal threshold Small Purchase Procedures (Written) — City: More than $35,000 but less than $100,000 Obtain/document written quotes from a Federal: Under $250,000 reasonable number of qualified vendors (at least three (3)). MUST USE more restrictive City threshold instead of "under $250,000" federal threshold 2 CFR 200.320(b) Sealed Bids / Competitive Bids (Formal) City: More than $100,000 Federal: $250,000 or more 2 CFR 200.320(c)(1-2) For bids between $100,000 and $249,999, *Cost analysis required MUST USE more restrictive City threshold before receiving bids or proposals — instead of 1250 or more" federal threshold 2 CFR 200.323 For bids $250,000 or more MUST USE more restrictive federal threshold* City of Edmonds Purchasing Policies October 2024 32 Packet Pg. 218 8.11.b 11.5 Services Procurement Thresholds — If any federal funds are used to contract for the services, the more restrictive requirements of 2 CFR Sec. 200 apply as set forth in Table 2: TABLE 2 MethodServices Procurement Federal Requirements Very Small Purchase For Purchased Services costing under $10,000, (Federal "micro -purchase") Procedures no quotes are required. However, must consider (For Purchased Services) price as reasonable, and to the extent practicable, distribute equitably among vendors. 2 CFR 200.320(a) Small Purchase Procedures For Purchased Services costing more than (For Purchased Services) $10,000 up to $100,000: 2 CFR 200.320(b) MUST USE more restrictive federal requirements for procurement of purchased services For procurement of Purchased Services, must obtain/document quotes from a reasonable number of qualified sources (at least three (3)). Sealed / Formal Bids For Purchased Services costing between (For Purchased Services) $100,000 and $250,000: 2 CFR 200.320(c)(1-2) MUST USE more restrictive $100,000 City threshold for procurement of Purchased 'Cost analysis required before Services, rather than $250,000 federal threshold. receiving bids or proposals (2 CFR 200.323) For Purchased Services costing $250,000 or more: MUST USE more restrictive $250,00 federal threshold" Competitive Proposals For Personal Services costing up to $250,000: (For Personal Services) Selection is based on a MUST USE more restrictive City selection determination of the criteria. "most qualified firm" For Personal Services costing $250,000 or more: MUST USE more restrictive $250,000 federal threshold. For procurement of Personal Services, the following tasks must be undertaken: • Must publicize request for proposals soliciting from an adequate number of qualified sources; • Must maintain written method for conducting technical evaluations; • Contract must be awarded to the responsible firm whose proposal is most advantageous to the program City of Edmonds Purchasing Policies October 2024 33 Packet Pg. 219 8.11.b Competitive Proposals For procurement of all A/E services with federal (For A/E Services) funds, the following tasks must be undertaken: Selection is based on a determination of the Must publicize request for proposals most qualified firm" soliciting from an adequate number of qualified sources; • Must maintain written method for conducting technical evaluations; • Contract must be awarded to the responsible firm whose proposal is most advantageous to the program Non -Competitive Proposals Appropriate only when: • Available only from a single source; or • Public emergency exists; or • Expressly authorized by awarding or pass - through agency in response from written request from City of Edmonds; or • After soliciting a number of sources, competition is deemed inadequate. City of Edmonds Purchasing Policies October 2024 34 Packet Pg. 220 8.11.b 11.6 Public Works Procurement Thresholds — If the City will be applying any federal funds to contract for public works projects, the City must follow the more restrictive of the federal and state or local procurement thresholds as set forth in Table 3: TABLE 3 MethodPublic Works Procurement Thresholds Federal "micro -purchase" Procedures Project cost = $10,000 or less No required quotes. However, must consider price as reasonable, and to the extent MUST USE federal procurement requirements practicable, distribute equitably among suppliers 2 CFR 200.320(a) Limited Public Works Process Procedures Project cost = Between $10,000 and $50,000 — (RCW 39.04.155(3)) — Invite electronic or written quotations from a MUST USE more restrictive City threshold instead of minimum of three (3) qualified contractors "under $250,000" federal threshold from the appropriate small works roster 2 CFR 200.320(b) Small Works Roster Procedures — Invite Project cost = Between $50,000 and $250,000 electronic or written quotations from a minimum of five (5) qualified contractors from MUST USE more restrictive "under $250,000" federal the appropriate small works roster threshold 2 CFR 200.320(c)(1-2) Small Works Roster Procedures — Invite Project cost = Between $250,000 and $350,000 electronic or written quotations from a minimum of five (5) qualified contractors from the appropriate small works roster AND MUST USE more restrictive $250,000 federal threshold instead of City's $350,000 City must also notify the remaining threshold contractors on the appropriate small works roster that quotations are being sought. Refer to "Small Works Roster" section for notice requirements 2 CFR 200.320(c)(1-2) Cost analysis is required before receiving bids or proposals (2 CFR 200.323) Sealed Bids / Competitive Bids (Formal) $350,000 or less (optional) 2 CFR 200.320(c)(1-2) More than $350,000 (required) If cost is above $250,000, cost analysis MUST USE more restrictive $250,000 federal threshold is required before receiving bids or instead of City's $350,000 threshold proposals (2 CFR 200.323) City of Edmonds Purchasing Policies October 2024 35 Packet Pg. 221 8.11.b 12.0 GRANT AGREEMENTS The Mayor is authorized to execute grant agreements for capital projects where the City Council previously authorized the project in the current Capital Improvement Program (CIP) and, forgrowth-related projects, where the scope of the project is substantially consistent with the project description in the Capital Facilities Plan (CFP). All other grant agreements must be approved by the City Council before execution. Once a grant agreement has been properly executed as provided above, the Department Director (or designee) overseeing the capital project may execute documents necessary to implement the grant agreement, including documents necessary for the City to be reimbursed by the granting agency. The Federal Highway Administration, through the State, sometimes authorizes Federal transportation funding to the City of Edmonds for transportation projects. The Code of Federal Regulations, 2 CFR 200.415(a) requires that final fiscal reports or vouchers requesting payment under Federal agreements include the following certification, which, under the this policy, may be signed by the Mayor, Director, or City Engineer, who are hereby authorized to legally bind the City, forthe sole purpose of requesting reimbursement for Federally funded transportation projects, to terms that are consistent with the applicable grant agreement: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)." City of Edmonds Purchasing Policies October 2024 36 Packet Pg. 222 8.11.b 13.0 INTERLOCAL AGREEMENTS RCW 39.34.030 allows the City to join with other governmental agencies for the purchase of supplies, equipment, or services. This is done by entering into a written Intergovernmental Cooperative Purchasing Agreement (also known as an "Interlocal Agreement"). All Interlocal Agreements must comply with the requirements of Chapter 39.34 RCW and must be either filed with the County Auditor or posted on the City's website or other electronically retrievable public source (RCW 39.34.040). All Interlocal Agreements must be approved by the City Council. Amendments to an Interlocal Agreement that simply extend the term of the agreement may be approved by the Mayor without prior City Council approval. Solicitation of bids/quotations is not required when purchases of materials, supplies, or equipment are made under State standard contracts or similar contracts executed by and through other local governments (also known as "piggybacking"). Prior to making a purchase under such an agreement, the City must ensure that the agency that originally awarded the bid, proposal, or contract followed its own bid law requirements. The originating agency must also have fulfilled one of two additional public notice requirements: (1) posted the bid or solicitation notice on a web site established and maintained by a public agency, purchasing cooperative, or similar service provider, for purposes of posting public notice of bid or proposal solicitations; or (2) provided an access link on the state's web portal to the notice. The City may also make a bid call with another government entity as a joint purchase that complies with the procurement requirements of both jurisdictions. Neither solicitation of bids/quotations nor an Interlocal Agreement is required when purchasing materials, supplies, or equipment from or through the United States of America or any agency thereof. (RCW 39.32.070). All internal procurement approval requirements must be observed, and the process must comply with state statutory requirements. City of Edmonds Purchasing Policies October 2024 37 Packet Pg. 223 8.11.b 14.0 REAL PROPERTY Contracts and agreements that relate to real property, other than as described below, must be approved by the City Council. The Mayor is authorized to enter into leases of real property where the rent does not exceed $50,000 total over the term of the lease; provided, that the City Council's approval is required for all leases of real property that are for a term of more than five (5) years. The Mayor, Director of Public Works, Director of Parks, Recreation and Human Services, and Director of Planning and Development are authorized to accept dedications, easements, rights -of -way, fee estates, or other interests in real property for use by or on behalf of the City. Pursuant to this authority, the Mayor and designated Directors are each authorized to sign and accept delivery of real property acquisition documents on behalf of the City. Surplus of Real Property. There are few statutory requirements regarding the disposal of surplus real property. However, Chapter 39.33 RCW addresses intergovernmental property transfers and the transfer of real property originally acquired for public utility purposes. Otherwise, depending on the situation and any relevant requirements of the Edmonds City Code, real estate sale methods to surplus real property may include Requests for Proposals, sealed bids, auction, direct negotiations, real estate brokers/agents, or multiple listing services. See also, Section 16.0 Sale or Disposal of City Property. City of Edmonds Purchasing Policies October 2024 38 Packet Pg. 224 8.11.b 15.0 SOLE SOURCE, SPECIAL MARKET CONDITIONS, AND EMERGENCIES Situations may occur when competition among multiple vendors is not practical. These situations, as outlined in RCW 39.04.280 (Competitive bidding requirements — Exemptions), include: • There is clearly and legitimately only one source capable of supplying the good or service in a timely fashion. • There are special circumstances or market conditions that result in only one appropriate source. • Purchases of insurance or bonds. • Purchases or public works needed in the event of an emergency. 15.1 Sole Source Purchases may be made from a sole source vendor without soliciting other quotes or bids. Sole source purchases are those that are clearly and legitimately limited to a single source of supply, such as licensed or patented goods or services; items that are uniquely compatible with existing equipment, inventory, systems, programs or services; items that meet City standards (such as water meters); and factory authorized warranty services. If, after conducting a good faith review of available resources, the requesting Department Director determines that there is only one source of the required materials, supplies, equipment or service (including public works), a purchase may be awarded without complying with established bid requirements. If the determination of sole source is not clear, the City Attorney's Office should be consulted with regard to whether a vendor can legitimately be defined as sole source. The requesting department will submit a written request for sole source procurement with negotiated contract price, terms, conditions and delivery for approval. The vendor must certify that the City is getting the lowest price offered as compared to similarly situated clients, terms and conditions. Department Directors can approve Sole Source purchases up to $75,000, the Department Director and the Mayor can approve sole source purchases costing over $75,000 up to $150,000. Council must approve sole source purchases costing more than $150,000. Immediately after the award of any sole source purchase, the factual basis for awarding the same must be recorded and open to public inspection. 15.2 Special Market Conditions The City may waive established bidding requirements if an opportunity arises to purchase favorably -priced supplies, materials or equipment unrelated to public works projects that will be sold before the City can conduct the bid process. The City may waive such requirements for contracts for the procurement of parts and services for equipment, and technical support for computer software and hardware, that the City is already using. Other costs associated with a potential purchase, such as the need for additional staff training, may also be considered. Waiver will be authorized by the Mayor (or designee). Immediately after the award of any special market conditions contract, the contract and the factual basis for awarding the same must be recorded and open to public inspection. 15.3 Emergencies In case of unforeseen circumstances beyond the control of the City that present a real and immediate threat to the City's ability to properly perform essential functions, or to City property or the safety of citizens and/or staff, the Mayor (or designee) may waive bid requirements to purchase supplies, materials, equipment or services to stabilize the emergency condition. Purchases must be properly documented as an emergency as soon as possible following the event. Pursuant to the provisions of RCW 39.04.280, within two (2) weeks of confirming the emergency existed, the City Council will adopt a resolution certifying the existence of the emergency. All emergency procurements under this section shall be considered to be in full force and effect until the City Council acts otherwise. City of Edmonds Purchasing Policies October 2024 39 Packet Pg. 225 8.11.b 16.0 SALE OR DISPOSAL OF CITY PROPERTY 16.1 Authorization The Mayor may authorize the sale or disposal of City property, provided that the property is no longer needed and that notice of intention to sell is given as provided in this section. The property will be deemed as surplus or scrap. The Mayor (or designee) is authorized to surplus vehicles and equipment designated for replacement or disposal in accordance with state law, without reference to the provisions of Chapter 3.01 ECC. Permission must be obtained from the grantor before selling or disposing of any property which was purchased with grant funding. Failure to obtain permission could obligate the City to repay grant funding used to purchase the property. 16.2 Sale / Disposal / Donation Sales of surplus items to other governmental agencies may occur via private sale. Other sales of surplus items will be sold via public auction. It is the City's policy to utilize third -party auction services rather than conduct the auction directly. Scrap may be sold via public auction, via private sale at prices established by current market conditions, or may be disposed of if there is not a viable market. The Mayor is authorized to donate items with a nominal value to a charitable organization which is tax exempt pursuant to Internal Revenue Code Section 501(c)(3). 16.3 Trade -Ins Trade-in of old equipment to upgrade similar or reasonably related equipment is permitted when it is in the best interest of the City. The requesting Department Director will be responsible for the sale, trade, or other disposition of surplus property and scrap belonging to the City when used for a trade-in. 16.4 Public Notice of Sale If the City opts not to use a third -party auction service and decides to conduct an auction directly, the notice of intent to sell surplus or scrap property at a public sale must be published once a week for two (2) consecutive weeks in the City's official newspaper immediately prior to the sale. The notice will state the time and place at which the property will be sold. Any other reasonable means to attract potential buyers to the sale may be used in conjunction with the notice posted in the official newspaper. 16.5 Conflict of Interest Because City employees have more information than the general public about City property to be auctioned, and an appearance of fairness is necessary to maintain the public trust, employees, their spouses, and their agents are not permitted to bid on or buy any property auctioned or sold directly by the City. 16.6 Inventoried Items Surplus, scrap, or trade-in of any inventoried item will be confirmed by the employee responsible and approved by the Department Director. Documentation of the transfer of inventoried items will be provided to the Finance Department. Each department will be responsible for storing and retaining an inventory of such property until issued disposition instructions. City of Edmonds Purchasing Policies October 2024 40 Packet Pg. 226 8.11.b 17.0 MISCELLANEOUS 17.1 Budget Adjustments Department Directors (or designees) must ensure that purchases are initiated only when departmental appropriations are sufficient to cover the anticipated cost. Expenditures that exceed departmental appropriations require approval via the Budget Amendment Process. 17.2 Forms and Templates Purchasing forms and templates may be retained in a public directory. 17.3 Recyclables, Noncompostable Food Service Containers, Single -Use Plastic Utensils Every effort will be made to use products made from recycled materials if such products are available, of acceptable quality, and generally priced the same as similar, non -recycled products (Resolution 766). City staff and all parties who contract with the City for provision of public events must comply with Chapter 6.90 ECC ("Noncompostable Food Service Containers Prohibition") and Chapter 6.95 ECC ("Single -Use Plastic Utensils — Prohibition"). 17.4 Reimbursement of Travel and Meal Expenses Reimbursement of travel and meal expenses is governed by the City Personnel Policies, Chapter IX. 17.5 Store -Issued Charge Cards It is sometimes necessary to use store -issued charge cards. Department Directors will request prior approval from the Finance Director or designee before establishing an account. 17.6 Purchase Cards Purchase cards can be issued with the approval of the Finance Director. They are to be used solely for City - authorized business purposes. See Credit Card Policy. 17.7 Quick Checks Quick checks may be issued to avoid incurring penalties, interest, or late charges. Submit requests for quick checks to the Finance Department. Quick checks will be approved by the Finance Director (or designee). Departments should avoid requests for quick checks by informing vendors of invoice deadlines and payment schedules. 17.8 Early Release Any checks requiring an early release must be approved by the Finance Director (or designee). Departments should avoid requests for early release by informing vendors of invoice deadlines and payment schedules. 17.9 Petty Cash Petty cash funds cover minor disbursements. Employees may be reimbursed from petty cash funds for authorized purchases that total less than the established petty -cash limit. 17.10 Finance Committee The Finance Committee, composed of two Council members and the Finance Director, will review and recommend updates to the City's purchasing and accounts payable policies and procedures, as necessary. City of Edmonds Purchasing Policies October 2024 41 Packet Pg. 227 8.11.b EXHIBIT 1 City of Edmonds, WA CONFLICT OF INTEREST DISCLOSURE FORM FOR CITY COUNCIL MEMBERS, MAYOR, DIRECTORS, and STAFF Name (please print) Date Position It is the policy of the City of Edmonds to address how issues of actual, potential and perceived conflicts of interest involving elected officials, directors, and employees of the City should be identified, disclosed and managed. This form is designed to identify and disclose known conflicts in an effort to properly manage them. I have read the City of Edmonds's Conflict of Interest policy and understand that as an employee/Elected Official of the City of Edmonds it is my obligation to act in a manner which promotes the best interests of the City and to avoid conflicts of interest when making decisions and taking actions on behalf of the City of Edmonds. My answers to this disclosure form are correctly stated to the best of my knowledge and belief. Should a possible conflict of interest arise in my responsibilities to the City of Edmonds, I recognize that I have the obligation to notify, based on my position, the appropriate designated individual (Director, Mayor, City Council member), and to abstain from any participation in the matter until the City of Edmonds can determine whether a conflict exists and how that conflict shall be resolved. If any relevant changes occur in my affiliations, duties, or financial circumstances, I recognize that I have a continuing obligation to file an amended "Conflict of Interest Disclosure Form" with the appropriate designated department. I understand that the information on this form is solely for use by the City of Edmonds and is considered confidential information. Release to external parties will be only when required by law. Signature Date Please complete the following questions and submit this form to the Human Resources Director of the City of Edmonds. 1. Are you or a member of your immediate family an officer, director, trustee, partner (general or limited), employee or regularly retained consultant of any company, firm or organization that presently has business dealings with the City of Edmonds or which might reasonably be expected to have business dealings with the City of Edmonds in the coming year? Yes No If yes, please list the name of the company, firm or organization, the position held, and the nature of the business which is currently being conducted with the City of Edmonds or which may reasonably be expected to be conducted with the City of Edmonds in the coming year: 2. Do you or does any member of your immediate family have a financial interest, direct or indirect, in a company, firm or organization which currently has business dealings with the City of Edmonds or which may reasonably be expected to have such business dealings with the City of Edmonds in the coming year? Yes No If yes, please list the name of the company, firm or organization, the nature of the interest and the name of the person holding the interest, and the nature of the business which is currently being conducted with the City of Edmonds or which may reasonably be expected to be conducted with the City of Edmonds in the coming year: City of Edmonds Purchasing Policies October 2024 42 Packet Pg. 228 8.11.b EXHIBIT 1 3. Do you or does any member of your immediate family have a financial or personal interest in an entity in which the City of Edmonds has a financial or other vested interest. Yes No If yes, please provide details below: 4. Have you or an immediate family member accepted gifts, gratuities, lodging, dining, or entertainment that might reasonably appear to influence your judgment or actions concerning the business of the City of Edmonds? Yes No If yes, please provide details below: 5. Do you have any other interest or role in a firm or organization, where that interest or relationship might reasonably be expected to create an impression or suspicion among the public having knowledge of your acts that you engaged in conduct in violation of your trust as a trustee, officer, Director or staff member? Yes No If yes, please provide details below: Please use additional pages as needed. If any material changes to the responses provided on this disclosure form occur, the trustee, officer or employee is required to update the information on this form in writing and submit the update to the City of Edmonds Human Resources Director. Form reviewed by: Remedial Action(s) to be taken: The City of Edmonds will follow up on all recommended actions to ensure compliance. City of Edmonds Purchasing Policies October 2024 43 Packet Pg. 229 8.12 City Council Agenda Item Meeting Date: 10/22/2024 Building Controls - Public Safety Controls Update Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History In 1999 and 2000 the City added Direct Digital Controls(DDC) to eight city owned buildings. These building controls help to optimize building mechanical system operation to aid in building efficiency and align operation with industry best practices for indoor comfort and resource conservation of HVAC and plumbing equipment. October 15, 2024 - Parks and Public Works Committee approved and forwarded this proposal to the Consent Agenda. Staff Recommendation Public Works Director recommends that City of Edmonds accept proposal to replace the Public Safety building trunk line #2 Variable Logic Controllers by the Consent Agenda. This item is to be funded by the 016 fund (by fund balance in the 2024 budget) or programmed in the 2025 budget. Narrative This contract is for the replacement of obsolete DDC Variable Logic Controllers at the Public Safety building on trunk line # 2 which is the lower floor. The VLC's allow for individual pieces of mechanical equipment to optimize efficient operation with variable speed controls of pumps and fans. The current TUX style VLC's are no longer available and are failing after their 25 year use. Replacement of the trunk line #2 will free up 12 known working TUX style VLC's for use to support the other 60+ still in operation at city buildings. This will replace the two non -operational TUX VLC's at Public Safety and upgrade the currently operational 12 devices, and leave the city with 12 known good spares to support the legacy TUX controllers at Public Safety trunk #1 & 3 and the other seven building locations. This project will provide resilience and aid in continuity of city operations and resource conservation at city owned buildings. Attachments: ATS Automation JMC24-160, Police Station Trunk 2 with Sole Source Packet Pg. 230 8.12.a ATS Automation, INC. 450 Shattuck Ave. South Renton, WA 98057 Phone: 206-471-4735 Customer: City of Edmonds Address: 250 51h Ave N Edmonds, WA 98021 Attn.: Thom Sullivan Proposal: Police Station Trunk 2 TUX Upgrade PROPOSAL #: JMC24-160 Date: Sept, 3, 2024 ATS Automation is pleased to offer this proposal to provide a solution to upgrade the legacy TUX controllers for Trunk 2 of the police station public safety complex to the new VI -Cs from Alerton. Scope of Work: 1. ATS will provide, install, startup, and configure (13) new VI -Cs and (13) new zone sensors for the existing VAVs on Trunk 2. 2. ATS will provide, install, startup, and configure one (1) new VLC for control of exhaust fans 2, 6, and 8. 3. ATS will verify the proper operation of the new VLCs. 4. ATS will update graphics and as builts to include the new VI -Cs. Exclusions and Clarifications: 1. Pricing excludes Washington State Sales Tax 2. Pricing excludes existing failed components outside the scope of this project. 3. Pricing excludes repairs due to failed points or end devices outside of the above scope. 4. Pricing excludes troubleshooting existing BAS issues as part of this proposal. 5. Pricing excludes premium or overtime labor. 6. Unless previously arranged with ATS Operations Management, the standard lead time for the start of this project is six (6) to eight (8) weeks from written authorization to proceed. This lead time allows for the engineering, material ordering & delivery and project scheduling. Project Price: $34,753 Police Station Trunk 2 Alt Add MSTP Install: $1,542 ATS Automation, Inc. is authorized to proceed with the work as proposed. Signature Print Name Title Date Proposal Submitted: ATS Automation Inc. Signature �t� - Print Name J e Cales Title Date Service Account Executive 9/3/24 Pricing is valid for 60 days Packet Pg. 231 8.12.a ALERTON 10-2-2024 Thom Sullivan City of Edmonds Reference: Alerton Sole Source Letter for ATS Automation Inc. SUBJECT: City of Edmonds Thom, I am writing to provide a description of the status of the Alerton dealership in the state of Washington. ATS Automation, Inc. is the only Alerton dealer directly authorized to sell, install, and service our products throughout the state of Washington with the exception of the following counties near Portland, Oregon: (Wahkiakum, Cowlitz, Clark, Skamania and Klickitat Counties). As the Alerton dealer for Washington, ATSAutomation, Inc. has factory -trained personnel on staff and has access to proprietary products and information that are part of the Alerton Building Management System. This training and the experience ATS Automation, Inc. has with the Alerton product line makes ATS Automation an unparalleled provider of Alerton products and the services that support those products. Please let me know if you have further questions. We appreciate your support. Sincerely yours, Thomas Tierney Alerton Regional Sales Manager— NW, Alaska and Hawaii thomas.tierney@Alerton.com 715 Peachtree St NE, Atlanta, GA 30308 Honeywell Packet Pg. 232 8.13 City Council Agenda Item Meeting Date: 10/22/2024 Building Controls - Global Control Device Replacement Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History In 1999 and 2000 the City added Direct Digital Controls(DDC) to eight city owned buildings. These controls allow for remote viewing of indoor building conditions and HVAC operations. The remote interface is a web -based proprietary interface with the Alerton controls nationwide network, locally franchised with ATS Corporation. October 15, 2024 - Parks and Public Works Committee approved and forwarded this proposal to the Consent Agenda. Staff Recommendation Public Works Director recommends that City of Edmonds accept this proposal to update building Global Controllers by the Consent Agenda. This item is to be funded by the 016 fund (by fund balance in the 2024 budget) or programmed in the 2025 budget. Narrative This contract is for the replacement of obsolete DDC Building Global Controllers at the five city owned buildings, currently using existing legacy equipment. Three controllers are not functional, requiring replacement to be operational for the winter heating season. Individual controllers are no longer mix and match like the previous versions. A complete building retrofit of global controllers at each location is required. The city has suffered numerous failures of the legacy controllers (three in 2024) which control multiple heating/cooling zones at Public Works and Library plaza room and City Hall. With a third of the legacy controllers still in operation city wide, risk of failure is high. Failed components require building HVAC systems to be manually operated by city staff, and do not allow for building schedules or conservation optimization with temperature and program settings. Attachments: ATS Automation JMC24-163, Global Controllers with Sole Source Justification Packet Pg. 233 8.13.a Docusign Envelope ID: DC6B6141-535C-4BF1-9FC2-3FDDF2E05D2B ATS Automation, INC. 450 Shattuck Ave. South Renton, WA 98057 Phone: 206-471-4735 Customer: City of Edmonds Address: 250 5'h Ave N Edmonds, WA 98021 Attn.: Thom Sullivan Proposal: Global Controller Upgrades PROPOSAL M JMC24-163 Date: June 28, 2024 ATS Automation is pleased to offer this proposal to provide a solution to upgrade the legacy BCM and VLX controllers at the Library, Public Works, City Hall, Yost Pool, and Parks Facilities to the latest ACM Global Controller from Alerton. Library BCM to ACM Scope of Work: 1. ATS will provide, install, startup, and configure one new ACM with the needed licensing to accommodate the device count for the current BCM array. 2. ATS will verify proper operations of the new ACM as well as communications with the front-end software platform. Public Works BCM To ACM Scope of Work: 1. ATS will provide, install, startup, and configure one new ACM with the needed licensing to accommodate the device count for the current BCM array. 2. ATS will verify proper operations of the new ACM as well as communications with the front-end software platform. City Hall BCM To ACM Scope of Work: 1. ATS will provide, install, startup, and configure one new ACM with the needed licensing to accommodate the device count for the current BCM array. 2. ATS will verify proper operations of the new ACM as well as communications with the front-end software platform. Parks BCM to ACM Scope of Work: 1. ATS will provide, install, startup, and configure one new ACM with the needed licensing to accommodate the device count for the current BCM array. 2. ATS will verify proper operations of the new ACM as well as communications with the front-end software platform. Yost Pool VLX To ACM Scope of Work: 1. ATS will provide, install, startup, and configure one new ACM and AXM 1048 with the needed licensing to accommodate the device count for the current VLX array. 2. ATS will verify proper operations of the new ACM and AXM as well as communications with the front-end software platform. Packet Pg. 234 Docusign Envelope ID: DC6B6141-535C-4BF1-9FC2-3FDDF2E05D2B 8.13.a Exclusions and Clarifications: 1. Pricing excludes Washington State Sales Tax 2. Pricing excludes existing failed components outside the scope of this project. 3. Pricing excludes repairs due to failed points or end devices outside of the above scope. 4. Pricing excludes troubleshooting existing BAS issues as part of this proposal. 5. Pricing excludes premium or overtime labor. 6. Unless previously arranged with ATS Operations Management, the standard lead time for the start of this project is six (6) to eight (8) weeks from written authorization to proceed. This lead time allows for the engineering, material ordering & delivery and project scheduling. Library BCM to ACM Upgrade Project Price: $12,006 Public Works BCM to ACM Upgrade Project Price: $11,808 City Hall BCM to ACM Upgrade Project Price: $9,842 Parks BCM to ACM Upgrade Project Price: $11,385 Yost Pool VLX Array to ACM and AXM Upgrade Project Price: $14,964 Completed as one Project Price: $54,163 ATS Automation, Inc. is authorized to proceed with t Wx,g�,pfoposed. Signature At&lor kb, r6su& Print Name M sen Title Mike Rosen Date 7/10/2024 Proposal Submitted: ATS Automation Inc. Signature a l � Print Name J6e Cales Title Date Service Account Executive 6/28/24 Pricing is valid for 60 days Packet Pg. 235 8.13.a ALERTON 10-2-2024 Thom Sullivan City of Edmonds Reference: Alerton Sole Source Letter for ATS Automation Inc. SUBJECT: City of Edmonds Thom, I am writing to provide a description of the status of the Alerton dealership in the state of Washington. ATSAutomation, Inc. is the only Alerton dealer directly authorized to sell, install, and service our products throughout the state of Washington with the exception of the following counties near Portland, Oregon: (Wahkiakum, Cowlitz, Clark, Skamania and Klickitat Counties). As the Alerton dealer for Washington, ATS Automation, Inc. has factory -trained personnel on staff and has access to proprietary products and information that are part of the Alerton Building Management System. This training and the experience ATS Automation, Inc. has with the Alerton product line makes ATS Automation an unparalleled provider of Alerton products and the services that support those products. Please let me know if you have further questions. We appreciate your support. Sincerely yours, Thomas Tierney Alerton Regional Sales Manager — NW, Alaska and Hawaii thomas.tierney@Alerton.com 715 Peachtree St NE, Atlanta, GA 30308 Honeywell Packet Pg. 236 8.14 City Council Agenda Item Meeting Date: 10/22/2024 Elevator Service Contract - Request for Proposal Consultant Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City owns six buildings with elevators that require contracted on -call elevator services by a licensed elevator contractor. Currently, all elevators are on month -to -month agreements that are in need of updated expectations and critical service language. October 15, 2024 - Parks and Public Works Committee approved and forwarded this agreement to the Consent Agenda. Staff Recommendation Public Works Director recommends that City of Edmonds authorize the agreement with AEC, Architectural Elevator Consulting, LLC by the Consent Agenda. Funded from Operating Budget in Professional Services. Narrative Public Works is updating the required elevator services contract for the Six (6) Hydraulic Elevators. The proposal include preparing new performance agreement language. The document would become the standard elevator service contract and provide on -call and routine maintenance for all city owned building elevators. These contracts are required in order to operate elevators by the state, and include routine maintenance, on call safety response, annual testing and compliance related reporting. This contract will be competitively advertised to modernize and update contract language and expectations that have changed with market and industry best practices. Attachments: City of Edmonds - Maintenance Contract 9_18_18 AEC Fee Proposal - City of Edmonds Elevator RFP 8_20_24 Packet Pg. 237 8.14.a Exhibit `B" Elevator Maintenance Contract ELEVATOR MAINTENANCE CONTRACT For The Vertical Transportation System Located at: Edmonds City Hall Elevator 121 5th Avenue North Edmonds, WA 98026 Elevator Service Contractor, (hereinafter called Contractor) shall furnish services to City of Edmonds (hereinafter called Owner) on all elevator equipment listed in Appendix "A". 100. SCOPE OF WORK A. The entire elevator system shall be maintained as hereinafter described, in accordance with the following detailed terms: Trained employees of the Contractor will use all reasonable care to keep the elevators in proper adjustment and in safe operating condition, in accordance with all applicable Federal, State, and local laws, ordinances and regulations. B. This Contract establishes the minimum requirements for a full maintenance program, which shall be contracted for by the Owner with an approved Contractor. The full maintenance contract shall cover the elevator equipment as set forth in Appendix "A". C. All elevators under this Contract shall be maintained in first class operating condition and must comply with all maintenance and other requirements of the latest revised edition (as of the date bids are taken) of the American Society of Mechanical Engineers (ASME) Safety Code for Elevators, Dumbwaiters, Escalators and Moving Walks (ASME A17.1 2010), ASME Inspection Manual (ASME A17.2 - 2012) and all other applicable laws including but not limited to the State of Washington regulations, ordinances, codes, including WAC 296-96. Contractor shall have a Maintenance Control Program (MCP) in place that meets State of Washington requirements. Both sections of 8.6 and 8.11 shall be included. Should the AHJ Elevator Inspector call for a re -inspection as a result of Contractor not performing to this Contract, Contractor shall pay for the re - inspections costs. If the re -inspection is due to a building deficiency, then the Owner shall pay for the re -inspection. Within 5 days of receiving a preliminary order from the Owner, the elevator Contractor shall respond indicating which items are covered in the contract and which items are billable. For billable items Contractor shall provide a price to Owner for correcting the items. If items in the report are Owners responsibility Contractor shall so state in response. Edmonds City Hall ©AEC 2018 Page 1 of 15 Packet Pg. 238 8.14.a Exhibit `B" Elevator Maintenance Contract 101. CONTRACTOR INSURANCE A. During the term of this Contract, the CONTRACTOR shall maintain such insurance as will protect him from claims as set forth below which may arise out of or result from the CONTRACTOR'S operations, products and completed operations under the Contract, whether such operations be by himself or by a Subcontractor or Sub -subcontractor or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be held liable. The Contractor shall provide the Owner, prior to commencement of work, a certificate of insurance naming Owner as "Additional Insured" and providing insurance coverage with the following minimum coverage: Worker's Compensation in accordance with applicable state laws and regulations and Employer's Liability Insurance with a limit of not less than $1,000,000.00. Contractor will provide a waiver of subrogation in favor of the Owner. 2. Commercial General Liability covering both operations, products and completed operations liability with a single limit of not less than $5,000,000 each occurrence and in the annual aggregate for Bodily Injury and Property Damage including loss of use. Personal Injury, Advertising Injury and Blanket Contractual Liability of not less than $5,000,000 each occurrence and in the annual aggregate. Contractor will add Owner as an "Additional Insured" on a Primary Basis for both operations and completed operations as per the Indemnification Agreement. Contractor will provide Owner with a waiver of subrogation in favor of the Owner. 3. Comprehensive Automobile Liability insurance including owned, non - owned, and hired vehicle coverage and with the same limits of liability of not less than $5,000,000. 4. Any deductible or retention, if applicable to loss covered by provided insurance or any self insurance program will be the responsibility of the Contractor. 5. Contractor shall maintain valid required insurance during all operations and services performed under this agreement. Contractor shall provide Owner with a Certificate of Insurance evidencing all required insurance conditions. The certificate of insurance shall provide the Owner with a minimum of thirty (30) days notice in case of cancellation, termination or non -renewal of insurance. B. Waiver of Subrogation. Contractor releases and relieves Owner, and waive the entire right of recovery for loss or damage to property or person located within or constituting a part or all of the Building to the extent that the loss or damage is actually covered (and claim amount recovered) by commercial insurance carried by Contractor and in force at the time of such loss or damage, or such loss would have been covered if Contractor had maintained the insurance required to be carried by this Agreement. This waiver applies whether or not the loss is due to Edmonds City Hall ©AEC 2018 Page 2 of 15 Packet Pg. 239 8.14.a Exhibit `B" Elevator Maintenance Contract the negligent acts or omissions of Owner or Contractor, or their respective officers, directors, employees, agents, contractors, or invitees. Contractor shall have its insurers endorse the applicable insurance policies to reflect the foregoing waiver of claims, provided, however, that the endorsement shall not be required if the applicable policy of insurance permits the named insured to waive rights of subrogation on a blanket basis, in which case the blanket waiver shall be acceptable. 102. WORK HOURS A. All work shall be performed during regular working hours of regular working days unless otherwise specified. Any regular time or overtime work not otherwise included in the contract shall be billed to the Owner after proper approval as an extra charge at the Contractor's billing rate as stated in section 121. B. The Contractor shall provide scheduled routine maintenance during regular hours for all elevators. C. The Contractor shall perform preventative maintenance, as a minimum, per the table below. If additional hours are required to maintain reliability, performance and overall safe operation of the elevators, then Contractor shall perform this additional work at no extra cost to Owner. Minimum Preventative Maintenance Hours Per Month/Per Unit Type of Equipment Frequency and Hours per visit for each unit Total Hours per Month Per Unit Hydraulic 1 hour per month 1 hour 103. INSPECTION OF EQUIPMENT AND CONDITIONS AT JOB SITE A. Prior to bidding, it shall be the responsibility of the Contractor to visit the job site and inspect each elevator to establish to its satisfaction the condition of the elevator equipment to be maintained and any other conditions affecting the work to be performed. The elevators shall be accepted in "as -is condition" and the Contractor shall be required to bring the elevators up to the performance level specified in this Contract within ninety (90) days. 104. WIRING DIAGRAMS A. Contractor shall provide to the Owner a set of reproducible wiring diagrams covering all changes, modifications, etc., which take place during the Contract term. These diagrams are to be furnished to the Owner immediately following modifications. Edmonds City Hall ©AEC 2018 Page 3 of 15 Packet Pg. 240 8.14.a Exhibit `B" Elevator Maintenance Contract 105. PERFORMANCE CONFERENCES AND REPORTS A. Annually the Contractor shall meet with the Owner's representative to review performance for the previous year and to schedule major repairs contemplated during the next year. The Contractor shall submit written performance reports on forms approved by Owner on the anniversary date of the contract. 106. CHECKING IN AND OUT AND COMMUNICATIONS A. The Contractor's personnel shall report to the Owner's Management office prior to commencing work and check out after completing the work. This requirement applies to regular maintenance, repairs and callbacks. At time of check -in, the Owner shall provide Contractor's personnel with a list of any reported problems requiring the Contractor's attention. The Contractor shall sign in and out of logbooks kept at the management office. In the event of an emergency such as an entrapment the Contractor shall go directly to the elevator. 107. BILLING PROCEDURE A. Contractor shall render a monthly billing for regular monthly maintenance service, and any Owner approved extra work, broken down by building name and elevator number along with purchase order number where applicable. 108. TIME SHEETS A. Each time an elevator is serviced, inspected, repaired, etc., whether emergency or regular, a report on an approved form shall be submitted to Owner's representative at the beginning of each month for the work performed during the previous month. The time sheet or ticket shall include the date the work was performed, a description of the work performed, the elevator number the work was performed on, along with the Owner name and number along with the time in and out of the building. Owner may at any time request a copy of the work order prior to the monthly report. Acceptance of work is subject to approval by the assigned Owner Representative. Signing of daily work reports is not considered approval. 109. SCOPE OF MAINTENANCE A. This specification provides for complete maintenance coverage including examinations, cleaning, painting, lubrication, adjusting, parts replacement, repairs, and testing on all parts of the elevator equipment including, but not limited to, machines, bearings, commutators, brushes, gears, hoist ropes, compensation ropes or chains, governor ropes, thrust bearings, drive sheaves, sheave bearings, brake pulleys, brakes, brake coils, linings, motors, tachs, controllers, selectors, relays, contacts, solid state devices, computers, monitors, transformers, resistors, and all related control equipment including card readers. Provide 24-hour phone monitoring and an offsite answering service in conjunction with the phone. If remote elevator monitoring for the control system is Edmonds City Hall ©AEC 2018 Page 4 of 15 Packet Pg. 241 8.14.a Exhibit `B" Elevator Maintenance Contract provided, the Contractor shall maintain the remote system and ensure all functions are working properly. B. It also includes safety governors, governor sheaves, car safeties, hydraulic oil, pump, motor, valves (main and seismic), plunger, above ground oil lines, jack packing, deflector and secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, limit switches, guide shoes (slide and roller), door operators, car and hall signal fixtures, remote hall call stations and all components, all car and hatch door equipment, contacts, interlocks, auxiliary door closing devices, infrared safety edges, fans, blowers, emergency lights, emergency phones, car frames, platforms, and all other elevator related devices. Contractor will change cab ceiling light bulbs when furnished by the Owner during preventative service visits. The following equipment is not included: Car enclosures including removable panels, door panels, hung ceilings, light diffusers, fluorescent tubes, fluorescent ballasts, handrails, mirrors, carpets, tile flooring, hoistway enclosure, door panels, frames, sills, underground hydraulic jacks, and underground oil lines. 2. Contractor is not responsible for any work required due to abuse, misuse, vandalism, negligence or other causes beyond their control. 110. SCHEDULED MAINTENANCE A. All preventive maintenance performed by the Contractor shall be scheduled elevator by elevator prior to commencement of the work and subject to final approval of the Owner. B. The preventive maintenance schedule, as prepared by the Contractor, shall show Owner name, elevator serial numbers, examination frequency, examination hours and be keyed to a preventive maintenance schedule prepared for the specific equipment covered by this specification. 1. Examine: The Contractor shall examine the equipment on a regular interval as set forth in Section 119 of this specification. a) When, as a result of an examination, corrective action is found to be the responsibility of the Contractor, the Contractor shall proceed immediately to make (or cause to be made) replacements, repairs and corrections. When such work is determined not to be the Contractor's responsibility, a written report, signed by the Contractor, shall be delivered to the Owner for further action. b) Items of an emergency nature shall be communicated to the Owner immediately and followed up in written form. c) Examinations of the equipment shall follow the basic procedures recognized by the elevator service industry. Edmonds City Hall ©AEC 2018 Page 5 of 15 Packet Pg. 242 8.14.a Exhibit `B" Elevator Maintenance Contract 2. Clean: The Contractor shall clean all of the elevator equipment as well as car and hoistway door sills and grooves, elevator equipment rooms, pits, and hoistway rail equipment. Cleaning of the equipment shall occur at regular intervals sufficient in frequency to maintain a professional appearance and preserve the life of the equipment. Minimum interval shall be as set forth in Section 119 of this specification. 3. Paint: The Contractor shall paint the elevator equipment, including the machine room, at intervals frequent enough to maintain a professional appearance, prevent rusting, and preserve the equipment. All paint shall be suitable for the purpose intended and be of a high quality. Application of the paint shall, in all circumstances, comply with applicable local codes and/or current ASME codes. Contractor shall consult with the Owner as to the best times to perform the work in an effort to minimize disruption to the building's operations due to paint odors. 4. Lubricate: The Contractor shall lubricate all moving parts of the equipment. Lubricants shall be applied at intervals recommended by the equipment manufacturer or as dictated through use of the equipment. All lubricants shall be suitable for the purpose intended and shall meet or exceed the minimum requirements specified by the manufacturer of the equipment to which the lubricant is applied. 5. Adjust: The Contractor shall adjust the equipment. Adjustments shall be made as necessary and when the operation of the equipment varies from its normal or originally designed performance standards, as a result of normal wear and use. See Section 120 for performance standards. a) Adjustments shall be made by qualified individuals properly equipped with tools and instruments, employed by the Contractor. Adjustments shall be made at regular intervals frequent enough to maintain the elevator in optimum operating condition. b) Parts or assemblies which have worn (or otherwise deteriorated) beyond "normal" adjustment limits shall be replaced as provided for under the "Replace" and/or "Repair" section of this specification. 6. Replace: The Contractor shall, when required, "replace" items covered under the contract during the course of scheduled preventive maintenance when in the reasonable opinion of Owner such replacement will prevent an unscheduled elevator shutdown and/or ensure the continued normal operation of the elevator or which otherwise will extend the useful life of the elevator. All replacements shall be made using original manufacturer's parts or Owner approved equal. Edmonds City Hall ©AEC 2018 Page 6 of 15 Packet Pg. 243 8.14.a Exhibit `B" Elevator Maintenance Contract 7. Replacement Parts: To assure the maximum use of elevators and a minimum shutdown time for emergency repairs, the Contractor shall be required to have and maintain on the job, in metal cabinets furnished by the Contractor, a supply of spare parts sufficient for normal maintenance and repair of the elevators. These spare parts and lubricants shall be equal to or better than original manufacturer's parts. All lubricants, oils and other flammable liquids shall be stored in a suitable UL listed metal cabinet. a) Motors, armatures, field coils, and any other component parts must be delivered within five (5) working days. b) Refurbished parts or parts that are equal to or better than genuine manufacturer's parts are acceptable and will be permitted, without prior approval. 8. Repairs: a) Repairs which are the responsibility of the Contractor: (1) Repairs shall be made by the Contractor to elevator components covered by the agreement. The Contractor shall make (or cause to be made) all repairs made necessary due to normal wear and use of the elevator system. The Contractor shall be responsible for all cost for labor, materials, expenses, and supplies that occur as a result of the stated repair. b) Repairs, which are the responsibility of the Owner: (1) Repairs shall be made by the Contractor, when authorized by the Owner, where such repairs are not included in the contract. The Contractor shall make (or cause to be made) all repairs made necessary for any reason during the term of the contract. The Contractor shall supply all labor, materials, and supplies at the Contractor's billing rates as stated in this agreement. On completion of all repair work, the Contractor shall submit to the Owner for payment an invoice detailing the nature of the work performed and related charges. (2) Prior to any repairs being made by the Contractor, the Contractor shall submit a written cost estimate to the Owner to obtain formal approval to proceed. Edmonds City Hall ©AEC 2018 Page 7 of 15 Packet Pg. 244 8.14.a Exhibit `B" Elevator Maintenance Contract 9. Perform Periodic Tests: The Contractor shall, during regular business hours, perform periodic Safety Tests of the elevator components, including monthly testing of Emergency Fire Service, telephone communications, emergency car light and alarm bell. The periodic tests and cleaning shall be conducted at the frequency stated in the ASME A17.2 code and follow the procedures set forth in said code. Test results shall be recorded on forms supplied by or acceptable to the Owner. Certified copies of the completed test forms shall be submitted to the Owner. a) Periodic inspections as required by city, county, state, federal government and/or insurance agencies or representatives are included in this specification. One (1) year tests and seismic rupture valve tests shall be included. 10. Callback Service: For the purpose of this specification, a "callback" is a request from the Owner to the Contractor, requesting the Contractor to go to a specific elevator to correct any elevator problem and/or condition, which in the Owner's opinion needs attention before the Contractor's next scheduled preventive maintenance visit. a) Additionally, a "callback" is work which can ordinarily be performed by one person working alone at the job site for a period of time not exceeding two hours. b) Work required in excess of the basic two hours and/or which requires a second person shall be considered "Repair" work and shall be governed by the "Repair" provisions and specifications set forth elsewhere in this specification. c) Callback service during regular working hours: (1) The Contractor shall, without additional charge to the Owner provide callback service during normal working hours for calls placed to the Contractor Monday through Friday/7:00 am to 5:00 pm. The Contractor shall respond to a callback within one (1) hour of the time reported to the Contractor. d) Callback service during overtime working hours: (1) The Contractor shall provide 24-hour callback service. Contractor shall bill for the overtime portion only if the call is performed during overtime. The Contractor shall respond to an overtime callback within two (2) hours of the time reported to the Contractor. e) Entrapments: Callbacks for entrapments shall be responded to by Contractor within 30 minutes of the call during normal working hours and one (1) hour after normal working hours. Edmonds City Hall ©AEC 2018 Page 8 of 15 Packet Pg. 245 8.14.a Exhibit `B" Elevator Maintenance Contract 111. CONTRACT TERMS A. It is the Owner's intention to award a contract covering an initial period of Three (3) years with the Owner having the option to renew the Contract thereafter for successive one (1) year periods or to terminate the Contract as provided for below in paragraph 112. At the end of the 112. TERMINATION OF CONTRACT A. This Contract terminates at the end of the first term and goes month to month until extended by Owner or cancelled by either party. The Owner has the option of renewing the Contract for two (2) additional successive one-year periods. It shall be the Contractor's responsibility to inform the Owner in writing, at least ninety (90) days prior to the expiration of the Contract period, of the upcoming date of expiration of the Contract so that Owner may decide whether or not to renew the Contract for successive one-year periods as provided for above in paragraph 111. The Owner may terminate the Contract for failure to perform as outlined in paragraph 113-B. If the Owner sells the building, the Contract will be cancelled with a thirty -day notice. Should the Owner decide to roll this agreement into a facility wide agreement, this Contract shall be cancelled with thirty (30) days notice. 113. FAILURE TO PERFORM A. Contractor shall guarantee all work required during the contract period for the duration of the Contract, and for a period of ninety (90) days after the termination date. Should the Owner determine during the Contract period or within thirty (30) days after termination that any required work has been performed improperly or not performed at all; the Contractor shall, after mailing of written notifications by the Owner, correct said difficulty within thirty (30) days. Failure to correct will be construed as default of the Contract and the Owner may secure others to perform the services and deduct the cost of these services from the contractual amount due under the Contract. B. All maintenance deficiencies brought to the Contractor's attention during the Contract period by the Owner which are the responsibility of the Contractor, shall be completed within thirty (30) days during the Contract period and on or before the abatement date of the report, or expiration of the Contract period, whichever is less. C. The Owner reserves the right to engage an independent party to perform an inspection to determine responsibility. 114. EQUAL OPPORTUNITY EMPLOYMENT STATEMENT A. The non-discriminatory clause contained in Section 202 Executive Order 11246, as amended by Executive order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and regulations prescribed by the Secretary of Labor, are Edmonds City Hall ©AEC 2018 Page 9 of 15 Packet Pg. 246 8.14.a Exhibit `B" Elevator Maintenance Contract incorporated herein. 115. INDEMNIFICATION AGREEMENT A. To the fullest extent permitted by law, Contractor shall indemnify, defend and save harmless the Owner against any and all liability, claims, expenses, costs and fees of whatsoever kind and nature for any injury to or death of any persons and for loss of or damage to any property in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work pursuant to this agreement resulting in whole or in part from negligent acts or omissions of the Contractor or Subcontractor. In addition, the Contractor shall pay any and all royalties and license fees associated with its service and shall defend all suits or claims for infringement of any patent rights and shall hold the Owner harmless from and shall indemnify the Owner against any and all liability, claims, expenses, costs and fees associated therewith. B. Notwithstanding anything in this Agreement to the contrary, neither Contractor nor Owner shall be deemed in default under this Agreement nor liable for any damages arising from its failure to perform its duties and obligations hereunder if such default or failure is due to acts of God, acts of civil or military authorities, fires, floods, windstorms and other unforeseeable weather, strikes or labor disturbances, civil commotion, governmental delays, war or other similar causes beyond the reasonable control of , and not caused by, the party from which the performance is due (each an "Unavoidable Delay"). In the event of an Unavoidable Delay, the dates for the performance of the affected duties or obligations hereunder shall be extended by such number of days as reasonably necessary to compensate for such Unavoidable Delay. 116. COMMENCEMENT DATE(ANNIVERSARY DATE) A. This Contract shall commence on _/ /_. The Commencement Date shall also serve as the Anniversary Date for escalation and cancellation purposes. 117. CONTRACT EXCLUSIONS A. The Contractor shall not be responsible for the following: For the main line power feeders and associated disconnect switches and breakers. 2. For the elevator components specifically excluded under Section 109-B-1 118. EQUIPMENT COVERED BY THIS CONTRACT: A. Appendix "A" Equipment and Performance Tables. 119. ELEVATOR MAINTENANCE FREQUENCY AND TASKS (PER ELEVATOR) A. HYDRAULIC Edmonds City Hall ©AEC 2018 Page 10 of 15 Packet Pg. 247 8.14.a Exhibit `B" Elevator Maintenance Contract FREQUENCY: 4 WKS. 1. CLEAN AND INSPECT POWER UNIT, CONTROLLER, SELECTOR, VALVE, AND PUMP MOTOR. CHECK LEVELING, STOP SWITCH, COMMUNICATIONS AND DOOR PRESSURE. 2. CLEAN AND INSPECT CAR TOP, OPERATING SWITCHES, DOOR OPERATOR AND CONTROLS, CAR DOOR HANGERS, GIBS, PHOTO EYES AND SAFETY EDGE. CHECK DOOR RESTRICTOR FOR PROPER OPERATION. 3. CLEAN AND INSPECT HOISTWAY DOOR HANGERS, INTERLOCKS, LINKAGE, PICK UP ASSEMBLY, DOOR GIBS, NON -VISION WING AND HOISTWAY SWITCHES. 4. CLEAN PIT AND CHECK TRAVEL CABLE LOOPS. 5. CHECK OIL LEVEL AND JACK PACKING FOR PROPER SEAL. RECORD OIL LEVEL EACH MONTH IN A SPECIAL MACHINE ROOM LOG. RECORD AMOUNT OF ANY NEW OIL ADDED. IF NO OIL IS ADDED INITIAL THAT THE OIL LEVEL WAS CHECKED AND NO OIL WAS ADDED. FREQUENCY: 8 WKS. 6. CLEAN POWER UNIT, CHECK VALVE, CLEAN AND ADJUST CONTROLLER AND SELECTOR CONTACTS AND RELAYS. 7. CHECK CAR AND HALL STOPS, ALARM BELL TRAVEL CABLE. FREQUENCY: 26 WKS. FIXTURE LAMPS, LEVELING AND FLOOR AND EMERGENCY STOP, AND INSPECT 8. CHECK CONTROL AND MAIN LINE FUSES, VOLTAGE READINGS, PUMP MOTOR AND VALVE WIRE CONNECTIONS. FREQUENCY: 52 WKS. 9. CHECK CAR FRAME, GUIDE RAIL AND BRACKET FASTENINGS, CLEAN GUIDE RAILS AND BRACKETS, OVERHEAD SHEAVES DOOR HANGERS, SILLS AND PITS. 10. PERFORM ANNUAL STATIC AND PRESSURE RELIEF TEST INCLUDING CAT 1 TEST. 11. CHECK RUPTURE VALVE AND DEVICES. Edmonds City Hall ©AEC 2018 Page 11 of 15 Packet Pg. 248 8.14.a Exhibit `B" Elevator Maintenance Contract FREQUENCY: 260 WKS. 12. PERFORM FIVE YEAR FULL LOAD RUPTURE TEST INCLUDING ALL CAT 1 REQUIREMENTS. 120. PERFORMANCE STANDARDS A. It is the intention of this contract that the elevator equipment be maintained so as to preserve the operating characteristics in line with the original design. Should the Owner find through its own investigation or that of its representative that these standards are not being maintained, the Contractor will be given thirty (30) days to restore the performance to the required level. Failure by the Contractor to restore the performance to the required level within the thirty (30) day period shall constitute sufficient cause for termination of the contract by reason of default, at the option of the Owner, in accordance with Section 112. B. The following are performance levels which are a part of the original design and which shall be maintained at all times. Contract speed of all elevators, dumbwaiters and lifts shall be maintained, and brake to brake (flight times) shall be maintained as originally designed. 2. Leveling accuracy of all elevators shall be maintained at all times. Traction elevators shall be within 1/16" level and hydraulic elevators shall be within '/4" level. 3. Opening and closing times of all hoistway and car doors shall be maintained within limits of ASME A17.1 Code, yet assuring minimum standing times at each floor. 4. Door reversals on all elevators equipped with mechanical safety shoes shall always be initiated within the stroke of the shoe. Light ray devices shall be operable at all times under normal operation. 5. "Variable" car and hall door hold open times shall be maintained in accordance with original design and or local code requirements. Deviations from this will not be permitted. 6. Elevators operating under group supervisory systems shall operate at all times in accordance with original design specifications. The Contractor shall be required to periodically test these systems no less than annually and submit to the Owner test data indicating performance levels and proof that variable and fixed features are operating properly and all circuits and time settings are properly adjusted. 7. Emergency fire service operation, seismic operation, telephone communications, emergency car light and alarm bell shall be periodically tested to be sure it is functioning properly as required by ASME A17.1 Elevator Code. Edmonds City Hall ©AEC 2018 Page 12 of 15 Packet Pg. 249 8.14.a Exhibit `B" Elevator Maintenance Contract C. As a minimum requirement the performance levels for passenger and service cars shall be per Appendix "A" — Equipment and Performance Table. For the purpose of this Contract, the following performance criteria shall apply: Floor -to -floor time is the elapsed time in seconds from car doors starting to close until the doors are '/2 open at the next floor for side opening doors and 1/4 open for center opening doors on a one (1) floor run of approximately 12'-0" For traction elevators if the one floor run is above or below 12'-0", .25 seconds should be added or subtracted for each foot above or below 12'-0". For hydraulic elevators if the one floor run is above or below 12'-0" .50 seconds should be added or subtracted for each foot above or below 12'-0". 2. Door Open Time is the elapsed time in seconds from the time the car doors start to open after arriving at a landing until they are fully open. 3. Door Close Time is the elapsed time in seconds from the time the car doors start to close after a call is initiated until they are fully closed with the interlock engaged. Speed must not exceed requirements as set forth in All 7.1. 121. Compensation A. PAYMENT The Owner agrees to pay Contractor ($ ) every month for the term of this Contract. B. ANNUAL PRICE ADJUSTMENT The Contractor shall be entitled to a review of his labor and material costs for the purpose of adjusting the maintenance fee thirty (30) days prior to the annual anniversary date of this agreement. Upon submission of proof, satisfactory to the Owner, that the Contractor's actual labor and/or material costs for performance of service have changed, the monthly price for service coverage's shall be adjusted in an amount equal to the established variance based on the following formula; 1. Eighty percent (80%) of the fee shall be used to represent the labor portion of the contract. 2. Twenty percent (20%) of the fee shall be used to represent the material portion of contract. The current labor portion of the contract shall be increased or decreased by the percentage of increase or decrease of the current straight -time hourly rate for the Elevator Contractor Maintenance Mechanic, compared with same rate used for the previous year's labor portion of the agreement. The initial base labor amount Edmonds City Hall ©AEC 2018 Page 13 of 15 Packet Pg. 250 8.14.a Exhibit `B" Elevator Maintenance Contract is $ . This represents the Maintenance Mechanics hourly wage with associated cost fringe benefits. The current materials portion of the contract shall be adjusted based on the established monthly difference in the "Wholesale Metals and Metal Products Index" as published by the United States Department of Labor, Bureau of Labor Statistics. Using as the base month, the material factor is In any event, the total annual price adjustment (increase or decrease) shall not be more than 3% of the previous year's base monthly service charge pursuant to paragraph 121 A above. B. BILLING RATES: The following billing rates shall be used for extra work performed by the Contractor and pre -approved by the Owner. The rates shall be adjusted annually in accordance with paragraph 121.B. Overtime (M-F, 5:00pm to 7:00am, Saturday, Sunday and IUEC Holidays) (Bonus portion only — work is included in contract but Owner requests Contractor to perform work on overtime.): Overtime Portion Only — Included in contract but requested during overtime 1.7 Overtime Portion 2.0 Overtime Portion Mechanic Billing Rate Helper Billing Rate Team Billing Rate Billing Rates for Extra Work (Owner requests Contractor to perform work that is not included in the contract): Billing Rate for Extra Work Not In Contract Straight Time 7:00am to 5:00 m 1.7 Overtime 2.0 Overtime Mechanic Billing Rate Helper Billing Rate Team Billing Rate The above rates shall be adjusted annually in accordance with the labor portion of the maintenance agreement. The above rates are for small emergency repair type projects with estimated times of 1 to 8 hours. For larger size projects Owner has the right to negotiate better hourly pricing and/or fixed prices for specific work. Edmonds City Hall ©AEC 2018 Page 14 of 15 Packet Pg. 251 8.14.a Exhibit `B" Elevator Maintenance Contract ACCEPTANCE: Owner: City of Edmonds Department of Public Works & Utilities 7110 210th Street SW Edmonds, WA 98026 Contractor: Authorized Signature: Authorized Signature: Printed Name: Printed Name: Date: Date: End of Contract Appendix A — Equipment Detail and Performance Times Elevator No. Brand Type (i) Capacity (lbs) Speed (FPM) Door Type Door Size Number of Stops F/R (2) Door Open Door Close Floor -to - Floor 1 Dover Hydro 2,5001bs. 125 1SCO 42x84 4 4F 1.6 2.4 13.0 Edmonds City Hall ©AEC 2018 Page 15 of 15 Packet Pg. 252 8.14.b ARCHITECTURAL ELEVATOR CONSULTING, LLC August 20, 2024 Mr. Thom Sullivan Facilities Maintenance Manager City of Edmonds Department of Public Works & Utilities 7110 210th Street SW Edmonds, WA 98026 RE: Six (6) Hydraulic Elevators — City of Edmonds Elevator RFP Dear Thom, Architectural Elevator Consulting, LLC (AEC) proposes to provide the following elevator consulting services for the referenced elevators. Prepare New Performance Maintenance Agreement: 1. AEC will prepare a new maintenance elevator service agreement. The new full service agreement will become the standard elevator service contract for all elevators, dumbwaiters and wheel chair lifts at the building. The new maintenance agreement will be performance based and include preventative maintenance and callbacks. Benefits of the agreement include but are not limited to the following: a. Performance based provisions designed to ensure the elevator equipment is kept at peak performance at all times. b. Detailed list of items covered ensuring that all equipment is covered. c. Similar coverage at all locations. By contracting for the same coverage at each location the management of the contract will become much more simplified. d. Terms and conditions that favor Owner/Management Company. e. Increased coverage and detailed frequency of performance tasks resulting in lower liability for Owner/Management Company. f. Extended life of equipment due to a higher level of maintenance. 2. AEC will survey each of your elevators in order to put together an accurate listing of the equipment and performance tables. 3. An electronic copy, in Microsoft Word, will be provided to Owner/Management Company. 4. AEC will develop a performance penalty to be included as part of the contract. The penalty will encourage the elevator service companies to keep the number of service related callbacks to a minimum. A performance based cancellation clause will be included. 5. Once the scope of work has been defined AEC will work with Owner/Management Company to ensure the final contract meets the insurance and indemnification requirements and that the package is ready to go to bid. 6. AEC will work with Owner/Management Company in evaluating the bids and awarding the contract to the lowest qualified bidder. 7. Optional: AEC will conduct a job walk and survey the elevators with the prospective bidders. 1 326 FIFTH AVE., SUITE 630, SEATTLE, WA 951 ❑ 1 - P (206) 527-2049 - F (206) 624-7226 Packet Pg. 253 8.14.b Page 2 of 3 August 20, 2024 City of Edmonds Elevator RFP The above services will be provided for the following fees: Pri ing Schedule Type of Elevator Price/Elevator Number of units Total Items 1- 6 $600 6 $3,600.00 Item 7 — Optional Pre -bid Job Walk $200 6 $1,200.00 Total $4,800.00 Architectural Elevator Consulting, LLC Client's Acceptance Submitted by: (Signature)(Signature) A/_U� Accepted by: Printed Name: Bob Nicholson Printed Name: Title: President Title: Date: 8/20/24 Date: Co. Name: Architectural Elevator Consulting, LLC Co. Name: Upon review and approval sign, date and return two copies. Upon receipt we will countersign with our approval and return one fully executed contract for your files. Terms and Conditions of This Agreement: I. INSURANCE: Upon request by the Owner or Owners' representative, AEC will issue its standard professional and general liability insurance. Liability shall be limited to the fee proposal amount of this Agreement or $250,000 whichever is lower. 11. INDEMNIFICATION PROVISIONS: a. The Consultant shall be responsible for all of the work performed directly by their employees, any Associates or those persons retained or independently contracted by the Consultant to perform any of the work identified in this Agreement in concurrence with this project and the Consultant shall defend, indemnify and hold harmless the Owner/Client (as identified in the Agreement) against claims arising out of their sole negligence. b. The Consultant shall not be held responsible for any damages, injuries, etc., arising out of the acts and/or omissions of the Owner/Client or any of the Owners/Clients designated representatives, Agents, employees, other Consultants, Contractors, Sub -Consultant, Sub -Contractors, or any other persons performing any of the work requested by the Owner/Client. c. The Consultant shall not be held responsible for any delays to the project that is beyond their direct and immediate control. III. PROVISIONS FOR TERMINATION OF THE AGREEMENT: a. This Agreement maybe terminated by either party at anytime upon the receipt of a fifteen (15) calendar day written notice to the other party to this Agreement. Should the Agreement be terminated by the Owner/Client, the Owner/Client shall provide all up-to-date compensation to the Consultant for all work performed within fifteen (15) calendar days from the date of the termination letter. IV. MISCELLANEOUS PROVISIONS TO THE AGREEMENT: a. This Agreement is binding upon the parties identified in this Agreement and shall be binding upon their legal representatives, executors, heirs, or administrators. b. Should the Agreement have any provisions found to be invalid or unenforceable, the remainder of the Agreement shall continue to be in effect, less the offending provisions. c. The written Agreement shall constitute the binding requirements of the contract by both parties of the Agreement and shall not allow the introduction of any other oral and/or written agreements or understandings between the parties that are not properly identified in this Agreement. d. If the equipment is to be installed in a new or modified hoistway or in an existing hoistway, enclosure or structure, there exists the possibility that certain unforeseen field conditions may be encountered that could result in re- design work and/or additional services being required by the Consultant. If this unforeseen condition should arise, then this extra work shall be considered beyond the initial and original Scope of Work of this project as previously outlined. Therefore, any additional work required and authorized by the Owner/Client, shall be 1326 FIFTH AVE., SUITE 630, SEATTLE, WA 9S1 01 - P (206) 527-2049 - F (206) 624-7226 Packet Pg. 254 8.14.b Page 3 of 3 August 20, 2024 City of Edmonds Elevator RFP invoiced periodically, as the work progresses, utilizing a time card basis based upon the noted Hourly Rate Schedule. e. Architectural Elevator Consulting, LLC reserves the right to obtain the services of an Associate or Associates to assist with any of the services or work that has been identified in this Agreement. f. This Fee Proposal shall be valid for a total of sixty (60) calendar days from date of issuance. g. This proposal covers the use of any Architectural Elevator Consulting, LLC specifications, drawings and/or documents for the project that is identified in this Fee Proposal only. Any use of the specifications, drawings and documents provided to the Owner are prohibited from being copied and/or used by the Owner/Client for any other project or projects without express written permission and additional compensation provided to the Consultant. V. Excluded: Structural, electrical and mechanical engineering services are not part of this Agreement. We will provide preliminary loads for these items. Actual engineering for these items shall be by others and is not included in our fee proposal. VI. Expenses: Traveling expenses are not included in our proposal fee. We estimate that we will perform _field visits throughout this project. Our traveling expense per trip shall include hotel, airfare, parking, mileage, hotel, and other miscellaneous traveling expense and shall be billed at cost. VII. Reproduction Costs: We will email all our reports in PDF format as part of our base fee. If hardcopies of the report are needed we will charge for the reproduction costs. For the construction documents we will prepare PDF Electronic files and e-mail the documents to the bidders. Any bulk specification and/or document reproduction costs required for the project shall be billed as an extra at our cost. Vill. Billing/Payment: At the completion of the initial field review and submission of our report or contract documents we will invoice for the entire contract amount for said phase. During the Project Management phase we shall bill based work completed to date. All invoices shall be due within 30 days of invoice date. Invoices that are not paid within 60 days are subject to 1.5% interest per month or the highest legal amount permitted by state law, on the open balance. All legal and collection fees associated with collecting the fees shall be the responsibility of the Client/Owner. IX. Scheduling: As part of our work we will require to remove a (an) elevator from service. We will work with the building manager to schedule this during non -peak periods to ensure minimal disruption to the building operations. For the escalators we will require that the elevator service company have a mechanic on site to open and close the escalators and run the units so we can witness the operation and testing. The cost for the elevator service company's labor and expense is not included in our proposed fee. 1326 FIFTH AVE., SUITE 630, SEATTLE, WA 9B101 - P (206) 527-2049 - F (206) 624-7226 Packet Pg. 255 8.15 City Council Agenda Item Meeting Date: 10/22/2024 Job Order Contracting - Frances Anderson Center Exterior Doors Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Frances Anderson Center is the City's main Parks and Recreation building. It hosts Parks recreation programs, tenant spaces, arts and creative spaces as well as the Human Services staff for the City. Tenant spaces include a Dance/Ballet company, public youth sports programs, Montessori School, daycare and sculptor studio. The building has had numerous partial remodel efforts and updates, exterior doors date from the 1960's October 15, 2024 - Parks and Public Works Committee approved and forwarded this proposal to the Consent Agenda. Staff Recommendation Public Works Director recommends the City of Edmonds City Council accept the JOC (Job Order Contracting) proposal for exterior door replacements at Frances Anderson Center on the Consent Agenda. Narrative The building has eight exterior door openings that are 50 to 60 years old that are problematic from a security point of view and their functionality is at end of life. To elevate security concerns, ADA compliance and unpredictable hardware failure eight of nine door openings that are publicly accessible will be replaced with new standard size doors, with new hardware and closures. New doors will meet current security resilience, allow for future electronic access control and operate in compliance with ADA and safety standards. This project appeared on the approved 2024 Bonded Project decision package. Attachments: JC24-015 - Frances Anderson Ext Doors, Saybr Construction —Oct 2024 Packet Pg. 256 8.15.a City of Edmonds Job Order Authorization 121 5th Ave N Edmonds, Washington 98020 Job Order Contract Date: 09/19/2024 Job Order #: JC24-01 S Project Department/Division: Information Job Order Title: Frances Anderson Center Exterior Door Replacements Location Name: Frances Anderson Center Brief Scope of Work: Replace four sets of double entry doors and hardware and three single entry doors and hardware. Contract Contract: JOC-COE-Saybr-001 Information Contractor: Saybr Contractors, Inc. 3852 South 66th St Tacoma, WA 98409 Project Costs Construction $135,327.28 Construction Sales Tax 10.6% $14,344.69 Gordian Licensing 1.95% $2,638.88 Sales Tax on License Fee 10.6% $279.72 Gordian Fee 3.05% $4,127.48 Total: $156,718.05 Schedule Project Duration: Start Date (Planned): Completion Date (Planned): Sign below to approve this Job Order Edmonds Signatory [Under $50K, Director Signs], [$50K - $100K, Mayor Signs], [Over $100K, City Council Approval] Date Job Order Authorization 1 of 1 Packet Pg. 257 8.15.a r b too City of Edmonds =; 121 5th Ave N Edmonds, Washington 98020 Final Scope of Work Date: 9/19/2024 Job Order Contracting To: Cory Holien From: Thom Sullivan Saybr Contractors, Inc. City of Edmonds 3852 South 66th St 121 5th Ave N Tacoma, WA 98409 Edmonds, WA 98020 (253) 531-2144 4252754515x1379 cholien@saybr.com thom.sullivan@edmondswa.gov Contract No: JOC-COE-Saybr-001 Job Order No: JC24-01 S Job Order Title: Frances Anderson Center Exterior Door Replacements Location: Frances Anderson Center 700 Main St. Edmonds, WA 98020 Brief Scope of Work: Replace four sets of double entry doors and hardware and three single entry doors and hardware. The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. SCOPE OF WORK Date: March 21st, 2024 Updated August 28th, 2024 Contract Name & No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: Bid No.: Work Location: Edmonds, WA 98020 Final Scope of Work City of Edmonds Frances Anderson Center Exterior Door Replacement City of Edmonds - Frances Anderson Center 700 Main Street Page 1 of 9 Packet Pg. 258 8.15.a Saybr Project Manager: Cory Holien, cholien(o)saybr.com, 253-363-3085 Work Hours: Day shift Monday through Friday, 7am - 5pm Estimated Duration: 135 Days following NTP Long Lead Items: Doors, Frames, Hardware Door 5: 4 weeks expedited and 2 weeks preparation to installation All other doors 6-12 weeks Procurement: 6-12 weeks Project Summary: Remove and replace existing exterior doors at Frances Anderson Center. Maintain the outer appearance of this building as much as possible. GENERAL INFORMATION: 1. This Scope of Work is based on the information received from the Joint Scoping Meeting held on 3/19/2024 with Gordian Representative Clayton Parrish and Gus Schultz and City of Edmonds Representative Terri. 2. Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 3. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 4. Contractors will be responsible for their own waste disposal. 5. Project requires State Prevailing Wages to be paid and submission of weekly certified payrolls. 6. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. 7. Performing subcontractor must field verify all door sizes before ordering. TECHNICAL SCOPE OF WORK: General Requirements All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: General Construction. i. Daily check in and sign out with appointed facility staff and Saybr Superintendent. ii. Cleanup and dispose of all construction debris daily. Construction site to be broom clean at the end of each workday. Work areas are to be monitored and remain clear of tripping hazards. Final Scope of Work Page 2 of 9 Packet Pg. 259 8.15.a iii. Door #5 is the starting priority for this project. All other doors will be installed in order of Table 1 -Door Schedule. 2. Remove & Replace Door - #1Double Doors, North Entry - See Table 1 for Door Schedule i. Coordinate with the Facility and block off Door #1 for the work. �ii. Once all obstructions have been removed from around the opening for Door #1, remove the existing door and frame, complete. -x a. Demo existing double doors. Install new doors and frames. See Table 1 for Door Schedule. b. Install new framing in opening to span the between concrete columns and support a new pair of 3'-0" x 80" heavy duty double doors and frame. Outswing to parking lot. 1. Assure doors are not fitted with water -collecting channels at the top. kr „ •\�� 2. Install relites in both leaves, '/" tempered glazing, fire rated glazing is not required. ova , c. Install new hollow metal frame. Assumption: The existing concrete is sound and can be anchored into for the work without failure. If a failure is discovered, Saybr shall bring it to �k the attention of City of Edmonds as soon as possible. r� d. Both leaves shall swing outward and shall be hung with a removable mullion. e. A new door threshold is required. f. Paint door & frame. Owner to provide color. iii Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. iv. Door push bar was recently installed on (xl) door, keep this and match existing on other door. v Install new closers. vi. Cleanup and properly dispose of all general construction debris off site. 1. Remove & Replace Door - #2 - Single Doors, Courtyard - See Table 1 for Door Schedule i. Coordinate with the Facility and block off Door #2 for the work. ii. Once all obstructions have been removed from around the openings, remove the existing doors and frames, and replace them with new. Assumption: The existing CMU is sound and can be anchored into for the work with out failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. \� a. 1. Move Exit Sign 2. Remove CMU blocking to accommodate new door size. 3. Install new steel header to support existing CMU. 4. Finish paint around new opening on interior & exterior. b. Provide and install lea new push bar. c. A new door threshold is required. d. Provide new integral transom, tempered, single pane. 1. Note: Safety glazing is not required. e. Provide and install new door closer. f. Paint door & frame. Owner to provide color. iii. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. iv. Cleanup and properly dispose of all general construction debris off site. 1. Remove & Replace Door #3 - Double Doors, South Entry - See Table 1 for Door Schedule. J' x i. Coordinate with the Facility and block off Door #3 for the work. ii. Once all obstructions have been removed from around the opening of the door, remove the a existing door, frame and any buildout material to expose the original concrete opening. Assumption: The existing concrete is sound and can be anchored into for the work without c failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as a possible. N a. A new door threshold is required. Final Scope of Work Page 3 of 9 Packet Pg. 260 8.15.a b. Paint door & frame. Owner to provide color. c. One new push bar. iii. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. iv. Cleanup and properly dispose of all general construction debris off site. Remove &_Replace - #4 - Single Door. Ballet Entry - See Table 1 for Door Schedule i. Coordinate with the Facility and block off Door #4 for the work. ii. Once all obstructions have been removed from around the opening remove the existing door frame and replace with a new frame to fit into the existing concrete opening. Assumption: The ' �1 existing opening is sound and can be anchored into for the work with out failure. If a failure is ediscovered, Saybr shall bring it to the attention of COE as soon as possible. � 1A `�r 1 a. .- 1. 40" x 79" door leaf. 2. Doorjamb sides b. Provide new closer. c. Provide and install new push bar. d. A new door threshold is required. e. Paint door & frame. Owner to provide color. iii. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. iv Cleanup and properly dispose of all general construction debris off site. 1. Remove & Replace Door -Door #5 -Single Door. Daycarele Door. Daycare Enter i. Coordinate with the Facility and block off Door #5 for the work. ii. Once all obstructions have been removed from around the openings, remove the existing doors and frames, replace with new. Assumption: The existing CMU is sound and can be anchored into for the work with out failure. If a failure is discovered, Saybr shall bring it to the attention of \` , �` OE as soon as possible. See Table 1 for Door Schedule. 1 Vic, `1 a. Provide and install lea new push bar. / b. A new door threshold is required. c. Provide new integral transom, tempered, single pane. 1. Note: Safety glazing is not required. d. Provide and install new door closer. e. Paint door & frame. Owner to provide color. iii. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. iv. Cleanup and properly dispose of all general construction debris off site. 1. Remove & Replace Door - Door #6 - Double Door East Workshop Entry i. Remove & Replace - #6 - Double Door, East Workshop Entry - See Table 1 for Door Schedule. ii. Coordinate with the Facility and block off Door #8 for the work. v iii. Once all obstructions have been removed from around the opening remove the existing door frame and replace with a new frame to fit into the existing concrete opening. Assumption: The existing opening is sound and can be anchored into for the work with out failure. If a failure is , •�� discovered, Saybr shall bring it to the attention of COE as soon as possible. \ �+ iv. Provide new closer. v. Provide and install new push bar. v 1�, vi. A new door threshold is required. 11`\� vii. Paint door & frame. Owner to provide color. viii. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. Final Scope of Work Page 4 of 9 Packet Pg. 261 8.15.a ix. Cleanup and properly dispose of all general construction debris off site. 2. Remove & Replace Door- Door #7 -Double Door, South Gym Entry '. Coordinate with the Facility and block off Door #7 for the work. ��t ii. Once all obstructions have been removed from the openings, remove the existing doors and .fib �yW frames, replace with new. Assumption: The existing CMU is sound and can be anchored into for the work without failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. See Table 1 for Door Schedule. a. 1. Remove and relocate exit sign. Vr `° 2. Remove and reinstall fire alarm. L b. Provide and install lea new push bar. c. A new door threshold is required. d. Provide new integral transom, tempered, single pane. 1. Note: Safety glazing is not required. e. Provide and install new door closer. f. Paint door & frame. Owner to provide color. in. Finish infill area around new frame on exterior and interior. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. iv. Cleanup and properly dispose of all general construction debris off site. 1. Referbish Door- Door #8 - Single Door, South Gym_Entry i. Coordinate with the Facility and block off Door #8 for the work. 1, ii. Repair existing door and frame before painting. Provide and install new hardware, See Table 1 for Door Schedule. �1 a. Paint door & frame. Owner to provide color. (? �•s b. Existing door signage to be replaced by Owner. iii. Interior finish around door shall be caulked and painted. Color to match interior paint as close as possible. iv. Cleanup and properly dispose of all general construction debris off site. ASSUMPTIONS: 1. This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Materials Report. 2. The existing building requires no additional structural, electrical, mechanical, fire alarm or fire sprinkler upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing structural, electrical, mechanical, fire sprinkler, and fire alarm configurations and components meet all current local, city, and state AHJ codes and requirements. EXCLUSIONS: Building permit by Client. PERMITS: Final Scope of Work Page 5 of 9 Packet Pg. 262 8.15.a 1. Building permit by Client. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: i. Doors, frames and hardware ii. Paint SDS sheets 4. O&M Manual 5. Saybr Warranty Letter Table 1. Door Schedule Door # Door Frame Hardware Notes Door 1 North Entry Double Doors 'Human Services' 16GA Double Doors • Insulated • Both 3'-0" X 7'-0" 16GA Foam -filled or insulated lea - Heavy Duty pushbars, Von Duprin or similar Removable mullion • lea - Grade 1, Heavy Duty Rim devise, Coordinate with Facility to swap cores 2ea - Slim Lites one on each leaf, 5" x 26" viewable, tempered (submit for approval) 2ea - Heavy duty closers Threshold Factory painted preferred, green - owner provides color • Removable mullion required • Install Construction Cores on all doors. Door 2 Single 16GA Single Door Insulated • 3' X 7' Door Leaf • 16GA Final Scope of Work L 0 0 0 L �L d x w L a� U c 0 0 m a N d V c 0 L LL U 0 Page 6 of 9 Packet Pg. 263 8.15.a • Foam -filled or insulated • lea - Heavy Duty pushbar, Von Duprin or similar lea - Grade 1 Heavy Duty Rim devise, Coordinate with Facility to swap cores • lea - Heavy duty closer 1 ea - Slim Lite, 5" x 26" viewable, tempered (submit for approval) • Threshold Integral transom, single pane, tempered (submit for approval), non -operable. Factory painted preferred, green - owner provides color • Install Construction Cores on all doors. • Outside Key Cylinder Door 3 South Entry Double Doors • 16GA Single Door • Insulated • 16GA • Foam -filled or insulated • lea - Heavy Duty pushbar, Von Duprin or similar lea - Grade 1 Heavy Duty Rim devise, Coordinate with Facility to swap cores 2ea - Heavy duty closer 2ea - Slim Lite, 5" x 26" viewable, tempered (submit for approval) Threshold Integral transom, single pane, obscure glass, tempered, non -operable. Factory painted preferred, green - owner to provide color Removable mullion required Install Construction Cores on all doors. Door 4 Ballet Entry Single Door • 16GA Double Doors Insulated 16GA Foam -filled or insulated • 1 ea - Heavy Duty pushbar, Von Duprin or similar, Grade 1 Heavy Duty Rim devise, Coordinate with Facility to swap cores • 2ea - Slim Lite 5" x 26" viewable, tempered (submit for approval) 2ea - Heavy duty closer • Threshold Factory painted preferred, green - owner provides color Removable mullion required Install Construction Cores on all doors. Door 5 Daycare Entry Single Door Final Scope of Work Page 7 of 9 Packet Pg. 264 8.15.a • 16GA Double Doors • Insulated 16GA Foam -filled or insulated 1 ea - Heavy Duty Pushbar, Von Duprin or similar Reuse existing keypad lock. lea - Heavy duty closer 1 ea - Slim Lite, 5" x 26" viewable, tempered (submit for approval) lea -Threshold • Install Construction Cores on all doors. COE to paint the door & frame. Door 6 East Workshop Entry Double Doors 16GA Single Door • Insulated • 16GA Foam -filled or insulated • 1 ea - Heavy Duty pushbar, Von Duprin or similar, Grade 1 Heavy Duty Rim devise, Coordinate with Facility to swap cores 2ea - Slim Lite 5" x 26" viewable, tempered (submit for approval) • 2ea - Heavy duty closer • Threshold Factory painted preferred, green - owner provides color Removable mullion required • Install Construction Cores on all doors. Door 7 Gym Entry Double Doors • 16GA Double Doors • Insulated • 16GA • Foam -filled or insulated • 1 ea - Heavy Duty pushbar, Von Duprin or similar • lea - Grade 1 Heavy Duty Rim devise, Coordinate with Facility to swap cores • 2ea - Heavy duty closer • 2ea - Slim Lite, 5" x 26" viewable, tempered (submit for approval) • Threshold • Factory painted preferred, green - owner provides color • Removable mullion required • Install Construction Cores on all doors. Door 8 Gym South Entry Single Door • 16GA Single Door Final Scope of Work Page 8 of 9 Packet Pg. 265 8.15.a Insulated • 16GA Foam -filled or insulated 1 ea - Heavy Duty pushbar, Von Duprin or similar lea - Grade 1 Heavy Duty Rim devise, Coordinate with Facility to swap cores • lea - Heavy duty closer • Mortise Latch Plate Weather Seal Gaskets Threshold Sill Sweep Hinges Factory painted preferred, green - owner provides color Existing door signage to be replaced by Owner. Install Construction Cores on all doors. This Job Order is governed by the Terms and Conditions of Contract indicated above. Thom Sullivan, Facilities Manager Cory Holien, Project Manager Date Date Final Scope of Work Page 9 of 9 Packet Pg. 266 8.15.a Cry of Edmonds Francis Anderson Center September 9th, 2( Door Replacement Project Baseline Schedule 0 Iraaa 1ap..me edade 1 2r 2 4 3 R 4 5 W. 6 7 B a 10 rJ 11 12 4 13 y 14 15 ,a 16 IJ 17 . 18 19 20 21 . 22 23 24 25 26 27 E 29 y 30 .1 31 ts_ 33 34 35 36 W. 37 W 3. -4q 39 a W. COE- Anderson Center Door Replacement 235 days? Fri 9/6/24 Thu 3/13/25 tePrember 2024 Dcrobe, 2024 .' .- Neve `her 202dd ,r Decl `be .20ldrla l Sl�;anu,ry134051 .51 :01251 T Febwiy'OI25d1.91•a Marlc f2- 71 Fl:.liFl I.�I..I 1:,1 1I./I.T I..I„ I.;I. I..I. Proposal 132 days? Wed 9/11/24 Thu 3/13/25 MP 2 days Wed 9/11/24 Thu 9/12/24 PreconstruRlon 70 days Fri 9/13/24 Thu 12/19/24 Contracts to Subs 3 days Fri 9/13/24 Tue 9/17/24 Contracts Returned from Subs 3 days Wed 9/18/24 Fri 9/20/24 Safety Docs Requested from Subs 5 days Fri 9/13/24 Thu 9/19/24 Safety Docs Returned from Subs 5 days Wed 9/18/24 Tue 9/24/24 Submittals 10 days Fri 9/13/24 Thu 9/26124 Submittals Requested from Subs 5 days Fri 9113/24 Thu 9/19/24 Submittal Approved by Gov. 5 days Fri 9/20/24 Thu 9/26/24 Procurement 60 days Fri 9/27/24 Thu 12/19/24 Door 5 Expidited 30 days Fri 9/27/24 Thu 11/7/24 Remaining Custom Doors 60 days Fri 9/27/24 Thu 12/19/24 Construction 55 days Fri 11/8/24 Thu 1/23/2S Pre -construct— Meeting 1 day F. 11/8/24 Fn 11/0/24 Install door 5 2 days Fri 11/8/24 Mon 11/11/24 Deliver doors to Painting Vender 1 day Fri 12/20/24 Fri 12/20/24 Pre-Imtallalr4n Paa1Dn/ 7 days Mon 12/23/24 Tue 12/31/24 Deliver doors to jobsite ?day Wed 1/1/25 Wed 1/1/25 Install door 1 2 days Thu 1/2/25 Fri 1/3/25 Install door 2 2 days Mon 1/6/25 Tue 1/7/25 Install door 3 2 days Wed 1/8/25 Thu 1/9/25 Install door 4 2 days Fri 1/10/25 Mon 1113/25 Install door 6 2 days Tue 1/14/25 Wed 1/15/25 Install door 7 2 days Thu 1/16/25 Fri 1/17/25 Install door 8 hardware 1 day Mon 1/20/25 Mon 1/20/25 Pre -Punch Walk -Internal Saybr 1 day Tue 1/21/25 Tue 1/21/25 Final Permit Inspection 1 day Wed 1/22/25 Wed 1/22/25 Inspection with Owner 1 day Thu 1/23/25 Thu 1/23/25 Project Closeout 35 days? Fri 1/24125 Thu 3/13/25 O&M Manuals 10 days Fri 1/24/25 Thu 2/6/25 As-builts 10 days Fri 2/7/25 Thu 2/20/25 Final Completion 15 days Fri 2/21/25 Thu 3/13/25 11 days? Fri 1/24/25 Fri 2/7/25 1 C4M[ncb b S4aba Contracts Returned from Subs Safety Docs Requested from Subs Safety Doca R.lurrred Iron Sutra son, 1j Door 5 Expidited Task ►W1tr 444 Manual Summary 6ollup Enema?Mil-... 11 tararde,"". Spbr ��,. �.,. Inattrve Miles Manual Summary r -----1 Deadtne Mileslane ♦ In.o.- Summary R F st—rly C Cnucal Summary r --------- - Manual Task F.—h—ly ] Cynical split Prol.n Summary 1------- — 1 Duration -only Enema? Tasks Progress Packet Pg. 267 8.15.a CONTRACTORS, INC. Building Relationships SCOPE OF WORK Date: March 21", 2024 Updated August 281h, 2024 Contract Name & No.: City of Edmonds Job Order Contracting Contract # JC22 Project Name: City of Edmonds Frances Anderson Center Exterior Door Replacement Bid No.: N/A Work Location: City of Edmonds — Frances Anderson Center 700 Main Street Edmonds, WA 98020 Saybr Project Manager: Cory Holien, cholien@saybr.com, 253-363-3085 Work Hours: Day shift Monday through Friday, 7am — 5pm Estimated Duration: 135 Days following NTP Long Lead Items: Doors, Frames, Hardware Door 5: 4 weeks expedited and 2 weeks preparation to installation All other doors 6-12 weeks Procurement: 6-12 weeks Project Summary: Remove and replace existing exterior doors at Frances Anderson Center. Maintain the outer appearance of this building as much as possible. GENERAL INFORMATION: 1. This Scope of Work is based on the information received from the Joint Scoping Meeting held on 3/19/2024 with Gordian Representative Clayton Parrish and Gus Schultz and City of Edmonds Representative Terri. 2. Performance of all work will be in accordance with all OSHA and Washington DOSH requirements. 3. Daily job site cleanup is required before the work crew leaves the site each day and final clean-up is required prior to final inspection and acceptance. 4. Contractors will be responsible for their own waste disposal. 5. Project requires State Prevailing Wages to be paid and submission of weekly certified payrolls. 6. Outages to be coordinated 72 hours prior to shutdown with Facility Maintenance Manager. 7. Performing subcontractor must field verify all door sizes before ordering. TECHNICAL SCOPE OF WORK: General Requirements All work performance shall be completed in accordance with the "Project Drawings," and all local, city, and state AHJ requirements and regulations. Provide all labor, materials, and equipment to complete the following work package to the extent necessary to complete the intended scope of work including all parts, pieces, and components: 1. General Construction. 1.1. Daily check in and sign out with appointed facility staff and Saybr Superintendent. 1.2. Cleanup and dispose of all construction debris daily. Construction site to be broom clean at the end of each workday. Work areas are to be monitored and remain clear of tripping hazards. Page 1 Saybr Contractors, Inc. Packet Pg. 268 8.15.a CONTRACTORS, INC. Building Relationships 1.3. Door #5 is the starting priority for this project. All other doors will be installed in order of Table 1-Door Schedule. 2. Remove & Replace Door - #1— Double Doors, North Entry -See Table 1 for Door Schedule. 2.1. Coordinate with the Facility and block off Door #1 for the work. 2.2. Once all obstructions have been removed from around the opening for Door #1, remove the existing door and frame, complete. 2.2.1. Demo existing double doors. Install new doors and frames. See Table 1 for Door Schedule. 2.2.2. Install new framing in opening to span the between concrete columns and support a new pair of 3'-0" x 80" heavy duty double doors and frame. Outswing to parking lot. 2.2.2.1. Assure doors are not fitted with water -collecting channels at the top. 2.2.2.2. Install relites in both leaves, %" tempered glazing, fire rated glazing is not required. 2.2.3. Install new hollow metal frame. Assumption: The existing concrete is sound and can be anchored into for the work without failure. If a failure is discovered, Saybr shall bring it to the attention of City of Edmonds as soon as possible. 2.2.4. Both leaves shall swing outward and shall be hung with a removable mullion. 2.2.5. A new door threshold is required. 2.2.6. Paint door & frame. Owner to provide color. 2.3. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. 2.4. Door push bar was recently installed on (x1) door, keep this and match existing on other door. 2.5. Install new closers. 2.6. Cleanup and properly dispose of all general construction debris off site. 3. Remove & Replace Door - #2 —Single Doors Courtvard -See Table 1 for Door Schedule 3.1. Coordinate with the Facility and block off Door #2 for the work. 3.2. Once all obstructions have been removed from around the openings, remove the existing doors and frames, and replace them with new. Assumption: The existing CMU is sound and can be anchored into for the work with out failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. 3.2.1.1. Move Exit Sign 3.2.1.2. Remove CMU blocking to accommodate new door size. 3.2.1.3. Install new steel header to support existing CMU. 3.2.1.4. Finish paint around new opening on interior & exterior. 3.2.2. Provide and install lea new push bar. 3.2.3. A new door threshold is required. 3.2.4. Provide new integral transom, tempered, single pane. 3.2.4.1. Note: Safety glazing is not required. 3.2.5. Provide and install new door closer. 3.2.6. Paint door & frame. Owner to provide color. 3.3. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. Page 2 Saybr Contractors, Inc. Packet Pg. 269 8.15.a W CONTRACTORS, INC. Building Relationships 3.4. Cleanup and properly dispose of all general construction debris off site. 4. Remove & Replace Door #3 — Double Doors, South Entry - See Table 1 for Door Schedule 4.1. Coordinate with the Facility and block off Door #3 for the work. 4.2. Once all obstructions have been removed from around the opening of the door, remove the existing door, frame and any buildout material to expose the original concrete opening. Assumption: The existing concrete is sound and can be anchored into for the work without failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. 4.2.1. A new door threshold is required. 4.2.2. Paint door & frame. Owner to provide color. 4.2.3. One new push bar. 4.3. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. 4.4. Cleanup and properly dispose of all general construction debris off site. S. Remove & Replace - #4 —Single Door, Ballet Entry -See Table 1 for Door Schedule. 5.1. Coordinate with the Facility and block off Door #4 for the work. 5.2. Once all obstructions have been removed from around the opening remove the existing door frame and replace with a new frame to fit into the existing concrete opening. Assumption: The existing opening is sound and can be anchored into for the work with out failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. 5.2.1.1. 40" x 79" door leaf. 5.2.1.2. Doorjambsides 5.2.2. Provide new closer. 5.2.3. Provide and install new push bar. 5.2.4. A new door threshold is required. 5.2.5. Paint door & frame. Owner to provide color. 5.3. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. 5.4. Cleanup and properly dispose of all general construction debris off site. 6. Remove & Replace Door— Door #5 —Single Door, Daycare Entry 6.1. Coordinate with the Facility and block off Door #5 for the work. 6.2. Once all obstructions have been removed from around the openings, remove the existing doors and frames, replace with new. Assumption: The existing CMU is sound and can be anchored into for the work with out failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. See Table 1 for Door Schedule. 6.2.1. Provide and install lea new push bar. 6.2.2. A new door threshold is required. 6.2.3. Provide new integral transom, tempered, single pane. 6.2.3.1. Note: Safety glazing is not required. 6.2.4. Provide and install new door closer. Page 3 Saybr Contractors, Inc. Packet Pg. 270 8.15.a EMCOCTORS,I&K. Building Relationships 6.2.5. Paint door & frame. Owner to provide color. 6.3. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. 6.4. Cleanup and properly dispose of all general construction debris off site. 7. Remove & Replace Door — Door #6 — Double Door, East Workshop Entry 7.1. Remove & Replace - #6 — Double Door, East Workshop Entry - See Table 1 for Door Schedule. 7.2. Coordinate with the Facility and block off Door #8 for the work. 7.3. Once all obstructions have been removed from around the opening remove the existing door frame and replace with a new frame to fit into the existing concrete opening. Assumption: The existing opening is sound and can be anchored into for the work with out failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. 7.4. Provide new closer. 7.5. Provide and install new push bar. 7.6. A new door threshold is required. 7.7. Paint door & frame. Owner to provide color. 7.8. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. 7.9. Cleanup and properly dispose of all general construction debris off site. 8. Remove & Replace Door— Door #7 —Double Door, South Gym Entry 8.1. Coordinate with the Facility and block off Door #7 for the work. 8.2. Once all obstructions have been removed from the openings, remove the existing doors and frames, replace with new. Assumption: The existing CMU is sound and can be anchored into for the work without failure. If a failure is discovered, Saybr shall bring it to the attention of COE as soon as possible. See Table 1 for Door Schedule. 8.2.1.1. Remove and relocate exit sign. 8.2.1.2. Remove and reinstall fire alarm. 8.2.2. Provide and install lea new push bar. 8.2.3. A new door threshold is required. 8.2.4. Provide new integral transom, tempered, single pane. 8.2.4.1. Note: Safety glazing is not required. 8.2.5. Provide and install new door closer. 8.2.6. Paint door & frame. Owner to provide color. 8.3. Finish infill area around new frame on exterior and interior. Interior finish around new door shall be caulked and painted. Color to match interior paint as close as possible. 8.4. Cleanup and properly dispose of all general construction debris off site. 9. Referbish Door —Door #8 —Single Door, South Gym Entry 9.1. Coordinate with the Facility and block off Door #8 for the work. 9.2. Repair existing door and frame before painting. Provide and install new hardware, See Table 1 for Door Schedule. Page 4 Saybr Contractors, Inc. Packet Pg. 271 8.15.a S 0 W CONTRACTORS, INC. Building Relationships 9.2.1. Paint door & frame. Owner to provide color. 9.2.2. Existing door signage to be replaced by Owner. 9.3. Interior finish around door shall be caulked and painted. Color to match interior paint as close as possible. 9.4. Cleanup and properly dispose of all general construction debris off site. ASSUMPTIONS: 1. This proposal excludes hazardous materials removal. Owner to provide Good Faith Hazardous Materials Report. 2. The existing building requires no additional structural, electrical, mechanical, fire alarm or fire sprinkler upgrades to execute all work associated with this work order, including all walls, ceilings and floors. All existing structural, electrical, mechanical, fire sprinkler, and fire alarm configurations and components meet all current local, city, and state AHJ codes and requirements. EXCLUSIONS: 1. Building permit by Client. 1. Building permit by Client. SUBMITTALS: 1. Construction Schedule 2. Site Specific Safety Plan 3. Product Data Sheets: a. Doors, frames and hardware b. Paint SDS sheets 4. O&M Manual 5. Saybr Warranty Letter Page 5 Saybr Contractors, Inc. Packet Pg. 272 8.15.a 9 covrxac . tl4 a,,.W N ar4—p, Table 1. Door Schedule Door p Door Frame Hardware Notes lea - Heavy Duty pushbars, Von Duprin or similar Removable mullion Door 1 16GA Double Doors lea - Grade 1, Heavy Duty Rim devise, Coordinate with Facility to , Factory painted preferred, green - owner provides color North Ent Double Doors Entry Insulated 16GA swap cores Removable mullion required 'Human Services' Both 3'-0" % 7'-0" Foam -Riled or insulated 2ea -Slim Lites one on each leaf, 5" x 26" viewable, tempered Install Construction Cares on all doors (submit for approval) I• 2ea- Heavy duty closers • Threshold Sea - Heavy Duty pushbar, Von Duprin or similar Integral transom, single pane, tempered (submit for approval(, 16GA Single Door lea -Grade 1 Heavy Duty Rim devise, Coordinate with Facility to non -operable Door Insulated 16GA swap cores Factory painted preferred,green - owner provides color Single 3' X 7' Door Leaf FoamIdleO ar rnsulated • Ica - Heavy duly, loser • Install Construction Cores on all doors. lea -Slim Lite, 5" x 26" viewable, tempered (submit for approval) �• Outside Key Cylinder Threshold lea - Heavy Duty pushbar, Von Duprin or similar le Integralpane, obscure glass, tempered, non- transom, single. 16GA Single Door lea -Grade 1 Heavy Duty Rim devise, Coordinate with Facility to operab Door 3 Insulated 16GA I• swap cares Factory painted preferred, green -owner to provide color South Entry Double Doors Foam -filled or insulated 2ea-Heavy duty closer Removable mullion required j• 2ea -Slim Lite, 5" x 26" viewable, tempered (submit for approval) • Insttallail Construction Cores on all doors. 6 Threshold lea - Heavy Duty pushbar, Von Duprin or similar, Grade 1 Heavy Door 4 16GA Double Doors Duty Rim devise, Coordinate with Facility to swap cores • Factory painted preferred, green -owner provides color Ballet Entry Single Door Insulated 16GA Foam -filled or insulated 2ea -Slim Lite 5" x 26" viewable, tempered (submit for approval) Rmtovable mullion rcquued 2ea - Heavy duty closer Install Construction Cores on all doors Threshold lea - Heavy Duty Pushbar, Von Duprin or similar Door 5 16GA Double Doors 16GA Reuse existing keypad lock. Install Construction Cores on all doors. Daycare Ent Single Door Entry Insulated Foam-hlleda Msubi lea- Heavy duty closer COE to Paint the door &frame lea - Slim Lite, 5" x 26N viewable, tempered (submit far approval) Sea - Threshold M Saybr Contractors, Inc E" t V N O N %i O� C y-r (i 3 C O U L Cn O O X W C O L Q M Q Q V C L U_ N r O N U r c d E s ca Q Packet Pg. 273 8.15.a 3 Door 6 '• 16GA Single Door I, East Workshop Entry Double Doors Insulated lea —Heavy Duty push bar, Von Duprin or similar, Grade 1 Heavy 16GA Duty Rim devise, Coordinate with Facility to swap cores Foam -filled or insulated ! 2ea —Slim Lite 6" x 26" viewable, tempered (submit for approval) 2ea— Heavy duty closer Threshold Factory painted preferred, green —owner provides color ! Removable mullion required Install Construction Cores an all doors lea — Heavy Duty pushbar, Von Duprin or similar Doar7 lea— Grade l Heavy Duty Rim devise, Coordinate with Facility to Factory Facto preferred, — owner Gym Entry Double Doors 16GA Double Doors �• Insulated 16GA swap cores Foam -filled or insulated 2ea — Heavy duty closer green provides color Removable mullion required • 2ea — Slim Lite, S" x 26" viewable, tempered (submit for approval) • Install Construction [ores on all doors • Threshold lea — Heavy Duty pushbar, Von Duprin or similar lea —Grade 1 Heavy Duty Rim devise, Coordinate with Facility to swap cores lea — Heavy duty closer Door a 16GSingle Door 16GA Mortise Latch Plate Factory painted preferred, green —owner provides color Gym South Entry Single Door Insulated Foam -filled or insulated Weather Seal Gaskets Existin g door si gnage to be replaced by Owner Threshold Install Construction Cores an all doors. Sill Sweep Hinges Page 7 Saybr Contractors, Inc. H • N r O N U c d E t r, w r Q Packet Pg. 274 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 19, 2024 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number: JC24-01S Job Order Title: Frances Anderson Center Exterior Door Replacements Location: Frances Anderson Center Cost Proposal Date: September 19, 2024 Proposal Value: $135,327.28 Division Division Totals 01 General Requirements $47,737.34 02 Existing Conditions $893.05 03 Concrete $2,532.24 06 Wood, Plastics, and Composites $6,400.71 07 Thermal And Moisture Protection $6,658.11 08 Openings $67,839.07 09 Finishes $1,941.97 41 Material Processing and Handling Equipment $1,324.79 Proposal Total: $135,327.28 The Percentage of Non Pre -Priced on this Proposal: 0.0% By signing the Contractor acknowledges that this Job Order is issued under the provisions of the Contract established in response to Contract #JOC-COE-Saybr-001 by City of Edmonds. The services authorized are within the scope of services set forth in the Contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. Cory Holien, Project Manager Date Danielle Fox, Project Manager Date Thom Sullivan, Facilities Manager Date Price Proposal Detail Package Report Page 1 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 275 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Washington State Sales Tax ( 10.6 ): $14,344.69 Total Price of Construction Including WSST: $149,671.97 Price Proposal Detail Package Report Page 2 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 276 8.15.a J Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Date: September 19, 2024 JOC Name (Contractor): Saybr Contractors, Inc. Contract Name: JOC-COE-Saybr-001 Contract Number: JOC-COE-Saybr-001 Job Order Number JC24-01 S Job Order Title Frances Anderson Center Exterior Door Replacements Location: Frances Anderson Center Cost Proposal Date: September 19, 2024 Proposal Value: $135,327.28 Record # CSI Number MOD UOM Description Unit Price Factor Total 01 - General Requirements $47,737.34 1 012220000006 HR Carpenter Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 40.00 x $79.61 x 13250 - $4,219.33 $4,219.33 User Note: Carpenter for additional temporary facilities and material handling through out project. 2 012220000010 HR Electrician Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 16.00 x $87 42 x 1.3250 = $1,853.30 $1,853.30 User Note: Electrician for removal and reinstallation of all electric devices that interfere with installation of new doors. For example, door sensor located at door #7 and possibly the exit sign temporally. 3 012220000023 HR Painter, Ordinary Accepted Quantity x Unit Price x Factor = LineTotal Installation HR 32.00 x $60.43 x 1.3250 = $2.562.23 User Note: Trade damage touch up painting after installations are complete. Figure 4 hours per location. Price Proposal Detail Package Report Page 3 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 277 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 4 012223000865 WK 2,500 PSI Pressure Washer With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 1.50 x $3,015 89 x 1.3250 = $5,994.08 $5,994.08 User Note: Pressure washer and operator for door installation prep and cleaning after. For entire project. 5 012223001139 WK 5,000 LB Straight Mast, Industrial Warehouse Forklift With Full -Time Operator Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 350 x $4,178 07 x 1.3250 = $19,375.80 $19, 375.80 User Note: Forklift at 3 locations: vender location to upload for delivery to painting vender, painting vender to jobsite, and job site for off loading and staging. 6 012223001139 0024 WK For Propane Instead Of Gas Or Diesel, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation WK 3.50 x $133.39 x 1.3250 = $618.60 $618.60 User Note: 7 012223001508 DAY 1/2 To 3/4 Ton, 4 x 2 Light Duty Conventional Pickup Truck With Full -Time Truck Driver Accepted Quantity x Unit Price x Factor = LineTotal Installation DAY 300 x $835.21 x 1.3250 = $3,319.96 $3,319.96 User Note: Best fit: cover transportation cost for 3 regular inspections during the factory preparation period. 1. in Lacey at delivery of manufactured doors. 2. In Lacey after prep is complete and ready to ship for painting. 3. In Stanwood to inspect final painting. Line to support 41 0120 13-0002. 8 015213000031 MO 8' x 8' x 20' Storage Container Accepted Quantity x Unit Price x Factor = LineTotal Installation MO 0.75 x $201.25 x 1.3250 = $199.99 User Note: Storage container for jobsite upon delivery of doors to provide protect and storage. Secure area to laydown tools and additional materials at jobsite. 9 015616000053 SF 1/2" Oriented Strand Board (OSB) Wall Sheathing On Both Sides, Temporary Wood Stud Wall, 16" On Center Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 232.00 x $6.48 x 1.3250 = $1,991.95 Demo SF 208.000000 x $0 00 x 1.3250 = $0.00 Price Proposal Detail Package Report Page 4 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 278 8.15.a ;J Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 User Note: Temporary wall space for delimitation and dust control to be used at each door location through project. 10 015616000072 EA Temporary Metal Door And Frame Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $493.24 x 1.3250 = $1,307.09 Demo EA 1.000000 x $0.00 x 1.3250 = $0.00 User Note: Temporary door installation, control item for unforeseen conditions during installation process to be used at each door location as required. 2 doors: one for single door location and one for double door location. 1 demo for labor on removal. 11 015616000075 SF 1/2" Plywood For Temporary Floor Protection Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 256.00 x $1.51 x 1.3250 = $512.19 $512.19 User Note: Plywood for window, wall, and floor protection, to be used at each door installation location. 12 015626000005 LF Temporary 6' High Chain Link Fence And Posts, Up To 6 Months Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 100.00 x $5.99 x 1.3250 = $793.68 $793.68 User Note: Temporary fence for around storage container and forklift at laydown area. 13 015626000175 LF 48" High With Posts At 8' On Center, Plastic Mesh Temporary Safety Fence Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 50.00 x $3.00 x 1.3250 = $198.75 $198.75 User Note: Pedestrian delineation 14 016619000005 CY Transfer Delivered Materials Distances Greater Than 125', Per CY Of Material Per 125' Accepted Quantity x Unit Price x Factor = LineTotal Installation CY 80.00 x $5.33 x 1.3250 $564.98 $564.98 User Note: Best fit: transfer of the doors at multiple sites and jobsite. Distances to installation locations are greater the 125 If. 15 017113000002 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Rollback Flatbed Truck Accepted Quantity x Unit Price x Factor = LineTotal Price Proposal Detail Package Report Page 5 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 279 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation EA 3.00 x $258.97 x 1.3250 = $1,029.41 User Note: Mob and demob of forklift to 3 separate locations. 16 017113000003 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor Trailer With Up To 53' Bed Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $916.04 x 1.3250 = $2,427.51 $2,427.51 User Note: Best fit: transportation of doors from installing vendor to painting vender. Transfer from Lacey, WA to Stanwood, WA and then to the jobsite in Edmonds. 17 017419000012 EA 10 CY Dumpster (1.5 Ton) "Construction Debris" Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1 00 x $579 99 x 1.3250 = $768.49 $768.49 User Note: Dumpster for doors and general construction debris. 02 - Existing Conditions $893.05 18 029055000104 DAY 12 Gallon, Industrial High Efficiency Particulate Air (HEPA) Vacuum For Emergency Clean-up Accepted Quantity x Unit Price x Factor = LineTotal Installation DAY 5.00 x $134.80 x 13250 = $893.05 $893.05 User Note: Best Fit: filter vacuum for dust control during construction activity in an occupied facility with children present. 03 - Concrete $2,532.24 19 030130710044 LF >1/4" To 1/2" Wide, Low Viscosity, High Strength Epoxy Resin, Gravity Fed Structural Crack Repair For Concrete, Surface Applied With Caulk Gun (Sikadur0 Crack Fix) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 72.00 x $10.58 x 1.3250 = $1,009.33 $1,009.33 User Note: Best fit: concrete surface repair and preparation for doors 1, 3, & 6 installation. Primarily for the installation of the thresholds. Price Proposal Detail Package Report Page 6 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 280 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 20 030130710044 LF >1/4" To 1/2" Wide, Low Viscosity, High Strength Epoxy Resin, Gravity Fed Structural Crack Repair For Concrete, Surface Applied With Caulk Gun (SikadurO Crack Fix) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 16.00 x $10.58 x 1.3250 = $224.30 $224.30 User Note: Best fit concrete surface repair and preparation for doors 2 threshold installation. 21 030130710044 LF >1/4" To 1/2" Wide, Low Viscosity, High Strength Epoxy Resin, Gravity Fed Structural Crack Repair For Concrete, Surface Applied With Caulk Gun (Sikadur@ Crack Fix) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 16.00 x $10.58 x 1.3250 = $224.30 Demo LF 4.000000 x $0.00 x 1.3250 = $0.00 $224 30 User Note: Best fit concrete surface repair and preparation for door 4 threshold installation. 22 030130710044 LF >1/4" To 1/2" Wide, Low Viscosity, High Strength Epoxy Resin, Gravity Fed Structural Crack Repair For Concrete, Surface Applied With Caulk Gun (Sikadur® Crack Fix) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 16.00 x $10.58 x 1.3250 = $224.30 $224.30 User Note: Best fit: concrete surface repair and preparation for door 5 threshold installation. 23 030130710044 LF >1/4" To 1/2" Wide, Low Viscosity, High Strength Epoxy Resin, Gravity Fed Structural Crack Repair For Concrete, Surface Applied With Caulk Gun (Sikadur® Crack Fix) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 42.00 x $10.58 x 1.3250 = $588.78 $588.78 User Note: Best fit concrete surface repair and preparation for door 7 threshold installation. 24 030130710044 LF >1/4" To 1/2" Wide, Low Viscosity, High Strength Epoxy Resin, Gravity Fed Structural Crack Repair For Concrete, Surface Applied With Caulk Gun (Sikadur0 Crack Fix) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 16.00 x $10.58 x 1.3250 = $224.30 Demo LF 8.000000 x $0.00 x 1.3250 = $0.00 $224.30 User Note: Best fit: concrete surface repair and preparation for door 8 threshold installation. 25 030130720002 SF Sound The Concrete Surface To Locate Delaminated Areas Accepted Quantity x Unit Price x Factor = LineTotal Price Proposal Detail Package Report Page 7 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 281 8.15.a r Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation SF 36.00 x $0.34 x 13250 = $16.22 $16 22 User Note: Best fit: Concrete sounding for repairs after demolition of doors 1, 3, & 6. 26 030130720002 SF Sound The Concrete Surface To Locate Delaminated Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 8.00 x $0.34 x 1.3250 = $3.60 $3.60 User Note: Best fit. Concrete sounding for repairs after demolition of door 2. 27 030130720002 SF Sound The Concrete Surface To Locate Delaminated Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 8.00 x $0.34 x 1.3250 = $3-60 $3.60 User Note: Best fit: Concrete sounding for repairs after demolition of door 4. 28 030130720002 SF Sound The Concrete Surface To Locate Delaminated Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 8.00 x $0.34 x 1.3250 = $3.60 $3.60 User Note: Best fit: Concrete sounding for repairs after demolition of door 5. 29 030130720002 SF Sound The Concrete Surface To Locate Delaminated Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 14 00 x $0.34 x 1.3250 = $6.31 $6.31 User Note: Best fitConcrete sounding for repairs after demolition of door 4. 30 030130720002 SF Sound The Concrete Surface To Locate Delaminated Areas Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 800 x $0 34 x 1.3250 = %3_Rn User Note: Best fit: Concrete sounding for repairs after threshold demolition of door 8. 06 - Wood, Plastics, and Composites $6,400.71 Price Proposal Detail Package Report Page 8 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 282 8.15.a f Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 31 060120910002 SF Restoration Of Existing Decorative Woodwork Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 288.00 x $6.29 x 1.3250 = $2,40026 $2,400.26 User Note: Best fit: All surface, trim, and wall restoration after Sea door installation. 32 060120910002 SF Restoration Of Existing Decorative Woodwork Accepted Quantity x Unit Price x Factor = Installation SF 96.00 x $6.29 x 1.3250 = User Note: Best fit All surface, trim, and wall restoration after door #2 installation. 33 060120910002 SF Restoration Of Existing Decorative Woodwork Accepted Quantity x Unit Price x Factor = Installation SF 96.00 x $6.29 x 13250 = User Note: Best fit: All surface, trim, and wall restoration after door #4 installation. 34 060120910002 SF Restoration Of Existing Decorative Woodwork Accepted Quantity x Unit Price x Factor = Installation SF 96.00 x $6.29 x 1.3250 = User Note: Best fit: All surface, trim, and wall restoration after door #4 installation. LineTotal $800.09 LineTotal $800.09 $800.09 LineTotal $800.09 35 060120910002 SF Restoration Of Existing Decorative Woodwork Accepted Quantity x Unit Price x Factor LineTotal Installation SF 96.00 x $6.29 x 1.3250 = $800.09 $800.09 User Note: Best fit: All surface, trim, and wall restoration after door #7 installation. 36 060120910002 SF Restoration Of Existing Decorative Woodwork Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 96.00 x $6.29 x 1.3250 = $800.09 $800.09 User Note: Primary carpenter for restoration of area around door #8 after isntallation. 07 - Thermal And Moisture Protection $6,658.11 Price Proposal Detail Package Report Page 9 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 283 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST i City of Edmonds 121 5th Ave N Edmonds, Washington 98020 37 076519000005 LF 12" Wide Strip, 60 Mil, Neoprene Flashing Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 60.00 x $9.17 x 1.3250 = $729.02 $729.02 User Note: Opening flashing to be installed prior to door frame installation at doors 1, 3, & 6. 38 076519000005 LF 12" Wide Strip, 60 Mil, Neoprene Flashing Accepted Quantity x Unit Price x Factor = Installation LF 17.00 x $9.17 x 1.3250 = User Note: Opening flashing to be installed prior to door 2 installation. LineTotal $206.55 39 076519000005 LF 12" Wide Strip, 60 Mil, Neoprene Flashing Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 17.00 x $9.17 x 13250 = $206.55 $206.55 User Note: Opening flashing to be installed prior to door 4 installation. 40 076519000005 LF 12" Wide Strip, 60 Mil, Neoprene Flashing Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 17.00 x $9.17 x 1.3250 = $206.55 $206.55 User Note: Opening flashing to be installed prior to door 5 installation. 41 076519000005 LF 12" Wide Strip, 60 Mil, Neoprene Flashing Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 20.00 x $9.17 x 1.3250 = $243 01 $243.01 User Note: Opening flashing to be installed prior to door 7 installation. 42 078123000013 SF 1 Hour, Intumescent Thin Film Fireproofing For Hollow Section Columns (Albi Clad TF) ILL Accepted Quantity x Unit Price x Factor = LineTotal ' N Installation SF 60 00 x $18.13 x 1.3250 = $1,441 34 0 V $1,441.34 cV tU User Note: Best fit: fire proofing fill for metal hollow door frames for doors 1, 3, & 6. r c 43 078123000013 SF 1 Hour, Intumescent Thin Film Fireproofing For Hollow Section Columns (Albi O Clad TF) E s Accepted Quantity x Unit Price x Factor = LineTotal Price Proposal Detail Package Report Page 10 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 284 8.15.a 01: l U tI Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation SF 17.00 x $18.13 x 1.3250 = $408.38 $408.38 User Note: Best fit: fire proofing fill for metal hollow door frame for door 2. 44 078123000013 SF 1 Hour, Intumescent Thin Film Fireproofing For Hollow Section Columns (Albi Clad TF) Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 17.00 x $18.13 x 1.3250 = $408.38 $408.38 User Note: Best fit: fire proofing fill for metal hollow door frame for door 4. 45 078123000013 SF 1 Hour, Intumescent Thin Film Fireproofing For Hollow Section Columns (Albi Clad TF) Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 17 00 x $18.13 x 1.3250 = $408.38 $408.38 User Note: Best fit: fire proofing fill for metal hollow door frame for door 5. 46 078123000013 SF 1 Hour, Intumescent Thin Film Fireproofing For Hollow Section Columns (Albi Clad TF) Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 21.00 x $18.13 x 1.3250 = $504.47 $504.47 User Note: Best fit: fire proofing fill for metal hollow door frame for door 7. 47 078443000025 CLF 1/2" x 1/2" Joint, Latex -Based, Intumescent Firestop Sealant (STI SSS Series) Accepted Quantity x Unit Price x Factor = LineTotal Installation CLF 0.50 x $605.19 x 1.3250 = $400 94 Demo CLF 0.500000 x $78.41 x 1.3250 = $51.95 $452.89 User Note: Best fit: fire sealant for door interior for doors 1, 3, & 6. 48 078443000025 CLF 1/2" x 1/2" Joint, Latex -Based, Intumescent Firestop Sealant (STI SSS Series) Accepted Quantity x Unit Price x Factor = LineTotaltu LL Installation CLF 0.25 x $605.19 x 1.3250 = $200.47 y Demo CLF 0.250000 x $78.41 x 1.3250 = $25 97 r C V $226.44 04 L) User Note: Best fit: fire sealant for door frame interior for door 2. 49 078443000025 CLF 1/2" x 1/2" Joint, Latex -Based, Intumescent Firestop Sealant (STI SSS Series) d E s Accepted Quantity x Unit Price x Factor = LineTotal Q Price Proposal Detail Package Report Page 11 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 285 8.15.a ov. P U ter Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation CLF 0.25 x $605.19 x 1.3250 = $200.47 Demo CLF 0.250000 x $78.41 x 1.3250 = $25.97 $226.44 User Note: Best fit: fire sealant for door frame interior for door 4. 50 078443000025 CLF 1/2" x 1/2" Joint, Latex -Based, Intumescent Firestop Sealant (STI SSS Series) Accepted Quantity x Unit Price x Factor = Installation CLF 0.25 x $605.19 x 1.3250 = Demo CLF 0.250000 x $78.41 x 1.3250 = User Note: Best fit: fire sealant for door frame interior for door 5. 51 078443000025 LineTotal $200.47 $226.44 CLF 1/2" x 1/2" Joint, Latex -Based, Intumescent Firestop Sealant (STI SSS Series) Accepted Quantity x Unit Price x Factor = Installation CLF 0.50 x $605.19 x 1.3250 = Demo CLF 0.500000 x $78.41 x 1.3250 = User Note: Best fit: fire sealant for door frame interior for door 7. LineTotal $400.94 $452.89 52 079123000004 LF 1/2" Polyethylene Or Polyurethane Backer Rod Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 60.00 x $1.34 x 1.3250 = $106.53 Demo LF 60.000000 x $0.36 x 1.3250 = $28.62 $135.15 User Note: Backer rod for joints around doors 1. 3, & 6. Best fit 53 079123000004 LF 1/2" Polyethylene Or Polyurethane Backer Rod Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 17.00 x $1.34 x 1.3250 = $30.18 $30.18 User Note: Backer rod for joints around door 2. 54 079123000004 Accepted Price Proposal Detail Package Report LF 1/2" Polyethylene Or Polyurethane Backer Rod Quantity x Unit Price x Factor = LineTotal Installation LF 17.00 x $1.34 x 1.3250 = $30.18 Demo LF 17 000000 x $0.36 x 1.3250 = $8.11 ca Page 12 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 286 8.15.a 0 Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST �, L City of Edmonds °o 0 121 5th Ave N Edmonds, Washington 98020 0 L az' User Note: Backer rod for joints around door 4. W 55 079123000004 LF 1/2" Polyethylene Or Polyurethane Backer Rod Accepted Quantity x Unit Price x Factor = LineTotal c V Installation LF 17.00 x $1.34 x 1.3250 = $30.18 = O to Demo LF 17.000000 x $0.36 x 1.3250 = $811 y $38.29 = Q User Note: Backer rod for joints around door 5 4) 56 079123000004 LF 112" Polyethylene Or Polyurethane Backer Rod LL Accepted Quantity x Unit Price x Factor = LineTotal tU Installation LF 17.00 x $1.34 x 1.3250 = $30.18 0 Demo LF 17.000000 x $0.36 x 13250 = $8.11 qq N $38.29 N User Note: Backer rod as required for door #7 as required. 0 57 079123000004 LF 1/2" Polyethylene Or Polyurethane Backer Rod I O Accepted Quantity x Unit Price x Factor = LineTotal v 3 L Installation LF 17.00 x $1.34 x 1.3250 = $30.18 w+ O $30.18 U User Note: Backer rod and insulation for opening at door #8. L >, ca 08 - Openings $67,839.07 N vi L 58 080513000003 EA For >1 To 2 SF, Factory Installed 20 Gauge Galvannealed Steel Frame With 3/8" Glazing Pocket For Vision Glass In Door, Add C 0 Accepted Quantity x Unit Price x Factor = LineTotal � W Installation EA 6.00 x $148.96 x 1.3250 = $1,184.23 c User Note: Glazing pocket for 6 door panels to be prepped in warehouse prior to shipping for painting. For doors 1, 3, & 6. 59 080513000003 EA For >1 To 2 SF, Factory Installed 20 Gauge Galvannealed Steel Frame With 3/8" Glazing Pocket For Vision Glass In Door, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $148.96 x 1.3250 = $197.37 $197.37 User Note: Vision panel glazing pocket to be cut in by vender after manufacturing. For door 2. Price Proposal Detail Package Report Page 13 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 287 8.15.a r Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 60 080513000003 EA For >1 To 2 SF, Factory Installed 20 Gauge Galvannealed Steel Frame With 3/8" Glazing Pocket For Vision Glass In Door, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $148.96 x 13250 = $197.37 $197.37 User Note: Best fit: additional modification to door frame and door panel to host vision panels and door swings for custom door sizes. For door 4. 61 080513000003 EA For >1 To 2 SF, Factory Installed 20 Gauge Galvannealed Steel Frame With 3/8" Glazing Pocket For Vision Glass In Door, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $148 96 x 1.3250 = $197.37 Demo EA 1.000000 x $0.00 x 1.3250 = $0.00 $197.37 User Note: Vision panel glazing installation for door #5, after manufacturing. 62 080513000003 EA For >1 To 2 SF, Factory Installed 20 Gauge Galvannealed Steel Frame With 3/8" Glazing Pocket For Vision Glass In Door, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $148.96 x 1.3250 = $197.37 Demo EA 1000000 x $0.00 x 1.3250 = $0.00 $197.37 User Note: Vision panel glazing installation for door #7, after manufacturing. 63 080513000055 EA Modify Metal Door Frame For Door Swing Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $970.99 x 1.3250 = $1.286.56 User Note: Best fit: additional modification to door frame and door panel to host vision panels and door swings for custom door sizes. For door 2. 64 080513000055 EA Modify Metal Door Frame For Door Swing Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $970.99 x 1.3250 - $1,286.56 $1,286.56 User Note: Best fit: additional modification to door frame and door panel to host vision panels and door swings for custom door sizes. For door 4. 65 080513000055 EA Modify Metal Door Frame For Door Swing Accepted Quantity x Unit Price x Factor LineTotal Installation EA 1.00 x $970.99 x 1.3250 = $1.286.56 Price Proposal Detail Package Report Page 14 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 288 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 User Note: Best fit: additional modification to door frame and door panel to host vision panels and door swings for custom door sizes. For door 5. 66 080513000055 EA Modify Metal Door Frame For Door Swing Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 6.00 x $970.99 x 1.3250 = $7,719.37 $7,719.37 User Note: Best fit: additional modification to door frames and door panels to host vision panels and door swings for custom door sizes. For doors 1, 3, & 6. 67 080513000055 EA Modify Metal Door Frame For Door Swing Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $970 99 x 1.3250 = $2,573.12 $2,573.12 User Note: Best fit: additional modification to door frames and door panels to host vision panels and door swings for custom door sizes. For doors 7. 68 081213130107 EA 3' x 6'-8" Through 7'-2" High, 6-7/8" Through 8-3/4" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $506.21 x 1.3250 = $670 73 Demo EA 1.000000 x $80.88 x 1.3250 = $107.17 $777.90 User Note: Demo of existing door frame and new custom door frame and panel for doors 2. 69 081213130107 0013 EA For 14 Gauge Frame, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $86.11 x 1.3250 = $114.10 $114.10 User Note: 70 081213130107 EA 3' x 6'-8" Through T-2" High, 6-7/8" Through 8-3/4" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $506.21 x 1.3250 = $670.73 Demo EA 1.000000 x $80.88 x 1.3250 = $107.17 $777.90 User Note: Demo and replace door frame at door #5 71 081213130107 0013 EA For 14 Gauge Frame, Add Accepted Quantity x Unit Price x Factor = LineTotal d E Installation EA 1.00 x $86.11 x 1.3250 = $114.10 v ca Price Proposal Detail Package Report Page 15 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 289 8.15.a 0� ` 'I Price Proposal Detail Package Report Version: 2.0 Approved 09/19/202412:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 $114.10 User Note: 72 081213130107 EA 3' x 6'-8" Through 7'-2" High, 6-7/8" Through 8-3/4" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $506.21 x 1.3250 = $670.73 Demo EA 1.000000 x $80.88 x 1.3250 = $107.17 $777.90 User Note: Demo of existing door frame and new custom door frame and panel for doors 4. 73 081213130107 0013 EA For 14 Gauge Frame, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $86.11 x 1.3250 = $114.10 $114.10 User Note: 74 081213130114 EA 6' x 6'-8" Through 7'-2" High, 6-7/8" Through 8-3/4" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $617.85 x 1.3250 = $2,455.95 Demo EA 3.000000 x $105.15 x 1.3250 = $417.97 $2,873.92 User Note: Demo of existing door frames and new custom door frames and panels for doors 1, 3, & 6. 75 081213130114 0013 EA For 14 Gauge Frame, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $101.89 x 1.3250 = $405.01 $405.01 User Note: 76 081213130164 EA Tx >7'-2" Through 9' High, 8-7/8" Through 13" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $718.81 x 1.3250 = $952.42 $952.42 User Note: Demo of existing door frame and new custom door frame and 42" panel for doors 7. 77 081213130164 0013 EA For 14 Gauge Frame, Add d Accepted Quantity x Unit Price x Factor = LineTotal E s Installation EA 1.00 x $126.12 x 1.3250 = $167.11 Price Proposal Detail Package Report Page 16 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 290 8.15.a : I -r Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 $167.11 User Note: 78 081213130186 LF 6-3/4" x 2", 16 Gauge, Hollow Metal Frame Vertical Mullion Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 21.00 x $38.89 x 1.3250 = $1,082.11 Demo LF 21.000000 x $4.78 x 1.3250 = $133.00 $1,215.11 User Note: Demo of existing mullion and procurement and installation of new mullion for doors 1, 3, & 6. 79 081213130186 0044 LF For 14 Gauge Frame, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 3.00 x $6.73 x 1.3250 = $26 75 $26.75 User Note: Mullions are to be 14 gauge to match door frames. 80 081213130186 LF 6-3/4" x 2", 16 Gauge, Hollow Metal Frame Vertical Mullion Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 7.00 x $38.89 x 1.3250 = $360.70 Demo LF 7.000000 x $4 78 x 1.3250 = $44 33 $405.03 User Note: Demo and replacement of mullion at door V. 81 081213130186 0044 LF For 14 Gauge Frame, Add Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 1.00 x $6.73 x 1.3250 = $8.92 $8.92 User Note: Mullions are to be 14 gauge to match door frames. 82 081313130039 EA Tx 6'-8" x 1-3/4", 18 Gauge, Level 2 Heavy Duty, Honeycomb Core, Hollow Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 6.00 x $96.13 x 1.3250 = $764.23 $764.23 User Note: Additional labor requirements for custom door prep prior to installation. Labor only for doors 1,3, & 6. 83 081313130039 Accepted Price Proposal Detail Package Report EA Tx 6'-8" x 1-3/4", 18 Gauge, Level 2 Heavy Duty, Honeycomb Core, Hollow Metal Door Quantity x Unit Price x Factor = LineTotal s t� ca Page 17 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 291 8.15.a 84 85 Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation EA 1.00 x $96.13 x 1.3250 = $127.37 $127.37 User Note: Additional labor requirements for custom door prep prior to installation. Labor only for door 2. 081313130039 Accepted EA 3' x 6'-8" x 1-3/4", 18 Gauge, Level 2 Heavy Duty, Honeycomb Core, Hollow Metal Door Quantity x Unit Price x Factor = LineTotal Installation EA 100 x $9613 x 1.3250 = $127.37 User Note: Additional labor requirements for custom door prep prior to installation. Labor only for door 4. 081313130039 EA Tx 6'-8" x 1-3/4", 18 Gauge, Level 2 Heavy Duty, Honeycomb Core, Hollow Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $96.13 x 1.3250 = $127.37 User Note: Additional labor requirements for custom door prep prior to installation. Labor only for door 5. 86 081313130039 EA Tx 6'-8" x 1-3/4", 18 Gauge, Level 2 Heavy Duty, Honeycomb Core, Hollow Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $96.13 x 13250 = $127.37 Demo EA 1.000000 x $48.53 x 1.3250 = $64.30 $191.67 User Note: Additional labor requirements for custom door prep prior to installation. Labor only for door 7. 87 081313130041 EA 3'-6" x 6'-8" x 1-3/4", 18 Gauge, Level 2 Heavy Duty, Honeycomb Core, Hollow Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $100.14 x 1.3250 = $132.69 $132.69 User Note: Demo of existing door frame and new custom door frame and 36" panel for doors 7. 88 081313130091 EA T-6" x Tx 1-3/4", 16 Gauge, Level 3 Extra Heavy Duty, Honeycomb Core, Hollow Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 6.00 x $1,196.90 x 1.3250 = $9,515.36 Demo EA 6.000000 x $50.55 x 1.3250 = $401.87 $9,917.23 User Note: Best fit: Door 1, 3, & 6 custom door panels and existing door demolition. Price Proposal Detail Package Report Page 18 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 292 J Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST /'.C. , City of Edmonds 121 5th Ave N Edmonds, Washington 98020 8.15.a L o 0 0 •L a� 89 081313130091 EA 3'-6" x Tx 1-3/4", 16 Gauge, Level 3 Extra Heavy Duty, Honeycomb Core, X Hollow Metal Door LU Accepted Quantity x Unit Price x Factor = LineTotal; L c Installation EA 1.00 x $1,196 90 x 1.3250 = $1,585.89 d V Demo EA 1.000000 x $50.55 x 1.3250 = $66 98 = O to $1,652.87 L User Note: Best fit Door #2 custom door panels and existing door demolition. C Q rn 90 081313130091 EA 3'-6" x Tx 1-3/4", 16 Gauge, Level 3 Extra Heavy Duty, Honeycomb Core, d Hollow Metal Door c Accepted Quantity x Unit Price x Factor = LineTotal ca ti Installation EA 1.00 x $1,196.90 x 1.3250 = $1,585.89 6 O Demo EA 1.000000 x $50.55 x 1.3250 = $66.98 $1,652.87 N Q User Note: Demo of existing door frame and new custom door frame and panel for doors 4. N v 91 081313130091 EA 3'-6" x Tx 1-3/4", 16 Gauge, Level 3 Extra Heavy Duty, Honeycomb Core, 0I Hollow Metal Door C O Accepted Quantity x Unit Price x Factor = LineTotal 3 Installation EA 1.00 x $1,196.90 x 1.3250 = $1,585.89 N Demo EA 1.000000 x $50.55 x 1.3250 = $66.98 0 O U $1,652.87 User Note: Best fit custom door and frame for door #5, includes demolition of existing door. 92 081313130091 EA 3'-6" x Tx 1-3/4", 16 Gauge, Level 3 Extra Heavy Duty, Honeycomb Core, i Hollow Metal Door 0 Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $1,196.90 x 1.3250 = $1,585.89 W C Demo EA 1.000000 x $50.55 x 1.3250 = $66 98 O N L $1,652.87 d c User Note: Best fit demo and custom replacement of door #7. Panel #1. Q rn 93 081313130092 EA 4' x Tx 1-3/4", 16 Gauge, Level 3 Extra Heavy Duty, Honeycomb Core, Hollow v Metal Door = R Accepted Quantity x Unit Price x Factor = LineTotal ti Installation EA 1.00 x $1,320.34 x 1.3250 = $1,749.45 rn r Q Demo EA 1.000000 x $54.60 x 1.3250 = $72.35 e $1,821.80 User Note: Best fit demo and custom replacement of door V. Panel #2. 94 087111000027 PR 4-1/2" x 4-1/2" Heavy Duty, Full Mortise, Plain Bearing, Brass/Bronze, Satin Chrome Finish Hinge Price Proposal Detail Package Report Page 19 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 293 8.15.a r Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Accepted Quantity x Unit Price x Factor = LineTotal Installation PR 9.00 x $88.87 x 1.3250 = $1,059.77 $1,059 77 User Note: Hinges for new 6ea new door panels, doors 1, 3, & 6. 95 087111000027 PR 4-1/2" x 4-1/2" Heavy Duty, Full Mortise, Plain Bearing, Brass/Bronze, Satin Chrome Finish Hinge Accepted Quantity x Unit Price x Factor = LineTotal Installation PR 200 x $88 87 x 1.3250 = $235.51 $235.51 User Note: Hinges for new door panel at door 2. 96 087111000027 PR 4-1/2" x 4-1/2" Heavy Duty, Full Mortise, Plain Bearing, Brass/Bronze, Satin Chrome Finish Hinge Accepted Quantity x Unit Price x Factor = LineTotal Installation PR 2.00 x $88.87 x 1.3250 = $235.51 $235.51 User Note: Hinges for new door panel at door 4. 97 087111000027 PR 4-1/2" x 4-1/2" Heavy Duty, Full Mortise, Plain Bearing, Brass/Bronze, Satin Chrome Finish Hinge Accepted Quantity x Unit Price x Factor = LineTotal Installation PR 2.00 x $88.87 x 1.3250 = $235.51 $235.51 User Note: Hinges for new door panel at door 5. 98 087111000027 PR 4-1/2" x 4-1/2" Heavy Duty, Full Mortise, Plain Bearing, Brass/Bronze, Satin Chrome Finish Hinge Accepted Quantity x Unit Price x Factor = LineTotal Installation PR 3.00 x $88.87 x 1.3250 = $353.26 $353.26 User Note: Hinges for new door panels at door 7. 99 087111000027 PR 4-1/2" x 4-1/2" Heavy Duty, Full Mortise, Plain Bearing, Brass/Bronze, Satin Chrome Finish Hinge Accepted Quantity x Unit Price x Factor = LineTotal Installation PR 2.00 x $88.87 x 1.3250 = $235 51 Demo PR 2 000000 x $8.89 x 1.3250 = $23 56 $259.07 User Note: Removal and replacement of door #8 hinges. 100 087111002031 EA 3/4" Diameter, 8" Center to Center, Aluminum Door Pulls (Ives 8102HD-8) Price Proposal Detail Package Report Page 20 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 294 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST s , , City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $65.67 x 1.3250 = $261.04 $261.04 User Note: New pulls to match existing/supplied pull on one door panel for doors 1, 3, & 6. 101 087111002031 EA 3/4" Diameter, 8" Center to Center, Aluminum Door Pulls (Ives 8102HD-8) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $65.67 x 1.3250 = $87.01 $87.01 User Note: Removal and replacement of existing pull handle. 102 087111002031 EA 3/4" Diameter, 8" Center to Center, Aluminum Door Pulls (Ives 8102HD-8) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $65.67 x 1.3250 = $87.01 $87.01 User Note: Door pull to match existing, to be removed and reinstalled at door #7 103 087111002044 EA 3-1/2" x 15" Aluminum Pull Plate Door Hardware (Ives 8302) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $39.23 x 1.3250 = $155.94 $155.94 User Note: New pull plates to match existing/supplied pull on one door panel for doors 1, 3, & 6. 104 087111002044 EA 3-1/2" x 15" Aluminum Pull Plate Door Hardware (Ives 8302) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $39.23 x 1.3250 = $51.98 $51.98 User Note: Removal and replacement of plate foe door pull on door #4. 105 087111002123 EA 3' Push Bar, Fire Rated, Rim Type, Exit Device (Von Duprin Series XP98- U) F/XP99-F) v Accepted Quantity x Unit Price x Factor = LineTotal = R L Installation EA 3.00 x $1,163.22 x 1.3250 = $4,623.80 LL , CO) $4,623.80 C User Note: New push bar to match existing/ supplied van duprin push bars for 3 panels at doors 1, 3, V & 6. 106 087111002123 EA 3' Push Bar, Fire Rated, Rim Type, Exit Device (Von Duprin Series XP98- r F/XP99-F) _ d Accepted Quantity x Unit Price x Factor - LineTotal E s t� ca Price Proposal Detail Package Report Page 21 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 295 8.15.a Price Proposal Detail Package Report `L Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation EA 1.00 x $1,163.22 x 1.3250 = $1,541.27 $1,541.27 User Note: New Von Duprin crash bar for door #4 107 087111002123 EA 3' Push Bar, Fire Rated, Rim Type, Exit Device (Von Duprin Series XP98- F/XP99-F) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $1,163.22 x 1.3250 = $1,541.27 $1,541.27 User Note: New Von Duprin crash bar assembly to match existing at door #7. 108 087111002221 EA Surface Mounted Heavy Duty Door Closer (LCN 4010/4020/4110 Series) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 6.00 x $438.14 x 13250 = $3,483.21 Demo EA 6.000000 x $23.45 x 1.3250 = $186.43 109 $3,669.64 User Note: Removal and replacement of door closer for each panel on 3ea double doors 087111002221 EA Surface Mounted Heavy Duty Door Closer (LCN 4010/4020/4110 Series) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $438.14 x 1.3250 = $580.54 Demo EA 1.000000 x $23.45 x 1.3250 = $31.07 $611.61 User Note: Demo and new door closure at door 2 110 087111002221 EA Surface Mounted Heavy Duty Door Closer (LCN 4010/4020/4110 Series) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $438.14 x 1.3250 = $580.54 Demo EA 1.000000 x $23.45 x 1.3250 = $31.07 $611 61 User Note: Demo and replace closer for door #4. 111 087111002221 EA Surface Mounted Heavy Duty Door Closer (LCN 4010/4020/4110 Series) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 2.00 x $438.14 x 1.3250 = $1,161.07 Demo EA 2.000000 x $23.45 x 1.3250 = $62.14 $1,223.21 User Note: Demo and replacement of closers at door #7_ Price Proposal Detail Package Report Page 22 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 296 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/202412:38:19 PM PST //Ic. I g')> City of Edmonds 121 5th Ave N Edmonds, Washington 98020 112 087111002221 EA Surface Mounted Heavy Duty Door Closer (LCN 4010/4020/4110 Series) Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $438.14 x 1.3250 = $580.54 Demo EA 1.000000 x $23.45 x 1.3250 = $31.07 $611.61 User Note: New closer at door #5. 113 087111002221 EA Surface Mounted Heavy Duty Door Closer (LCN 4010/4020/4110 Series) Accepted Quantity x Unit Price x Factor = Installation EA 1.00 x $438.14 x 1.3250 Demo EA 1.000000 x $23.45 x 1.3250 = User Note: Remove and replace closer on door #8. Door panel is in good working order. 114 087111002467 EA Removal And Reinstallation Of Door Lockset, Entrance Accepted Quantity x Unit Price x Factor = Installation EA 1.00 x $60.66 x 1.3250 = User Note: Remove and reinstall existing Van duprin panic bar. 115 087111002469 EA Removal And Reinstallation Of Deadbolt Lock Accepted Quantity x Unit Price x Factor = Installation EA 1.00 x $64.71 x 1.3250 User Note: Removal and reinstallation of deadbolt/lockset at Door #5. LineTotal $580.54 $611.61 LineTotal $80.37 LineTotal $85 74 116 087111002472 EA Removal And Reinstallation Of Surface Mounted Panic Device Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $161.76 x 13250 = $643.00 $643.00 User Note: Removal and reinstallation of existing Van duprin panic bars, Sea door location. 117 087111002472 EA Removal And Reinstallation Of Surface Mounted Panic Device Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $161.76 x 1.3250 = $214.33 $214.33 L User Note: Remove and reinstall existing Van duprin panic bar. s - ca Price Proposal Detail Package Report Page 23 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 297 8.15.a � ,1,. I• t).t�� I Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 118 087111002472 EA Removal And Reinstallation Of Surface Mounted Panic Device Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $161.76 x 1.3250 = $214.33 $214.33 User Note: Remove and reinstall existing Van duprin panic bar. 119 087111002475 EA Removal And Reinstallation Of Surface Mounted Door Closer Or Holder Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.00 x $80.88 x 1.3250 = $107.17 Demo EA 1.000000 x $0.00 x 1.3250 = $0.00 $107.17 User Note: Removal and replacement of closer at door #5. This is the only hardware getting replaced at this door. 120 087111002476 EA Removal And Reinstallation Of Door Handles Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $12.14 x 1.3250 = $48.26 $48.26 User Note: For the existing 3 pulls to remain at doors 1, 3, & 6. 121 087233000006 LF 1-1/8" Width, 3/16" Height, Mullion Mount, Adhesive Backed Mullion Gasketing (Pemko 5110) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 21.00 x $3.09 x 1.3250 = $85.98 User Note: New weather gasket for removable mullions in doors 1, 3, &6. 122 087233000006 Accepted $85.98 LF 1-1/8" Width, 3/16" Height, Mullion Mount, Adhesive Backed Mullion Gasketing (Pemko 5110) Quantity x Unit Price x Factor = LineTotal Installation LF 7.00 x $3.09 x 1.3250 = $28.66 $28.66 User Note: New gasketing for mullion at door #7. 123 087233000043 LF 9/16" Neoprene Loop Insert, 3/4" Width, 1-3/8" Height. Surface/Mortise Mount, Clear Anodized Aluminum, One Piece, Meeting Stile Astragal (Pemko 314CN) Accepted Quantity x Unit Price x Factor = LineTotal Installation LF 17 00 x $24.18 x 1.3250 = $544.65 User Note: Removal and replacement for door #8 gasketing, best fit. s Price Proposal Detail Package Report Page 24 of 28 Q Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 298 8.15.a � I ' f Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST L City of Edmonds °o 0 121 5th Ave N Edmonds, Washington 98020 L 0 •L ar 124 087243000013 LF 8" Width, 1/4" Height, Aluminum Saddle Threshold (Pemko 2748A) x W Accepted Quantity x Unit Price x Factor = LineTotal c Installation LF 20.00 x $43.10 x 1.3250 = $1,142.15 V Demo LF 20.000000 x $8.08 x 1.3250 = $214.12 = O N $1,356.27 y User Note: New threshold for doors 1. 3, & 6. _ Q 125 087243000013 LF 8" Width, 1/4" Height, Aluminum Saddle Threshold (Pemko 2748A) Accepted Quantity x Unit Price x Factor = LineTotal C R LL Installation LF 4.00 x $43.10 x 1.3250 = $228.43 tU Demo LF 3.000000 x $8.08 x 1.3250 = $32.12 0 $260.55 qq N User Note: Replacement of threshold for new door #2. N 126 087243000013 LF 8" Width, 1/4" Height, Aluminum Saddle Threshold (Pemko 2748A) t1 0 Accepted Quantity x Unit Price x Factor = LineTotal I 0 Installation LF 4.00 x $43.10 x 1.3250 = $228.43 ra 3 L Demo LF 4.000000 x $8.08 x 1.3250 = $42.82 w+ 0 $271.25 U User Note: Replacement and demo of threshold for door #4. L >, ca 127 087243000013 LF 8" Width, 1/4" Height, Aluminum Saddle Threshold (Pemko 2748A) N vi L Accepted Quantity x Unit Price x Factor = LineTotal 0 Installation LF 4.00 x $43.10 x 1.3250 = $228.43 x Demo LF 4.000000 x $8.08 x 1.3250 = $42.82 W c 0 $271.25 L d User Note: Demo and removal of threshold at door #5 c Q 128 087243000013 LF 8" Width, 1/4" Height, Aluminum Saddle Threshold (Pemko 2748A) w O Accepted Quantity x Unit Price x Factor = LineTotal C R L Installation LF 7.00 x $43.10 x 1 3250 = $399 75 LL Demo LF 7.000000 x $8.08 x 1.3250 = $74.94 N r O $474.69 V N User Note: Demo and replacement for threshold at door #7. r 129 087243000013 LF 8" Width, 1/4" Height, Aluminum Saddle Threshold (Pemko 2748A) _ d s Accepted Quantity x Unit Price x Factor = LineTotal t� m Price Proposal Detail Package Report Page 25 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 299 8.15.a (J Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Installation LF 4.00 x $43.10 x 1.3250 - $228 43 Demo LF 4.000000 x $8.08 x 1.3250 = $42 82 $27125 User Note: Removal and replacement of door #8 threshold. 130 088123130014 SF 3/16" Thick, Tempered, Clear Float Factory Installed Glass Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 12 00 x $4 69 x 1.3250 = $74 57 $74.57 User Note: Tempered glazing for vision panels in doors 1, 3, & 6. 131 088123130014 SF 3116" Thick, Tempered, Clear Float Factory Installed Glass Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 2.00 x $4.69 x 1.3250 = $12 43 $12.43 User Note: Factory installation of glazing for vision panel in door #2 after manufacturing. 132 088123130014 SF 3/16" Thick, Tempered, Clear Float Factory Installed Glass Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 2.00 x $4.69 x 1.3250 = $12.43 $12.43 User Note: Factory glazing for door #4 after manufacturing. 133 088123130014 SF 3/16" Thick, Tempered, Clear Float Factory Installed Glass Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 2.00 x $4.69 x 1.3250 = $12.43 $12.43 User Note: Factory installed glazing at door #5 after manufactoring. 134 088123130014 SF 3/16" Thick, Tempered, Clear Float Factory Installed Glass Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 400 x $4 69 x 1.3250 = $24.86 $24.86 User Note: Glazing, factory install in vision panel kit after door manufacturing for door #7 09 - Finishes $1,941.97 Price Proposal Detail Package Report Page 26 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 300 8.15.a Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 135 090190520008 SF Up To 5,000 PSI Pressure Wash, Concrete And Masonry Surfaces, Surface Preparation Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 384.00 x $0.43 x 1.3250 = $218.78 $218.78 User Note: Surface cleaning prior to final touch up painting at each door location. Figure 96 square feet at 8 locations. 136 090190520014 SF Hand Wash, Minor Repair And Light Sanding Drywall Surfaces, Surface Preparation Accepted Quantity x Unit Price x Factor = LineTotal Installation SF 384.00 x $0.44 x 1.3250 = $223.87 $223.87 User Note: Hand washing and surface prep at each door location prior to final touch up painting. Figure 96 square feet per door at 8 locations. 137 099113000243 EA 2 Coat Paint, Brush/Roller Work, Paint Exterior Metal Door Accepted Quantity x Unit Price x Factor = Installation EA 7.50 x $68.58 x 1.3250 User Note: Factory painting for 6 door panels and frames for doors 1, 3, & 6. LineTotal $681.51 138 099113000243 EA 2 Coat Paint, Brush/Roller Work, Paint Exterior Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.50 x $68.58 x 1.3250 = $136.30 $136.30 User Note: Factory painting for door panel at door 2. 139 099113000243 EA 2 Coat Paint, Brush/Roller Work, Paint Exterior Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.50 x $68.58 x 1.3250 = $136.30 $136.30 User Note: Factory painting for door panel and frame at door 4. 140 099113000243 EA 2 Coat Paint, Brush/Roller Work, Paint Exterior Metal Door Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 1.50 x $68 58 x 1 3250 = $136.30 $136.30 User Note: Factory painting for door panel and frame at door 5. 141 099113000243 Price Proposal Detail Package Report EA 2 Coat Paint, Brush/Roller Work, Paint Exterior Metal Door Page 27 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 301 8.15.a Y r,. Price Proposal Detail Package Report Version: 2.0 Approved 09/19/2024 12:38:19 PM PST City of Edmonds 121 5th Ave N Edmonds, Washington 98020 Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 3.00 x $68.58 x 1.3250 = $272 61 $272.61 User Note: Factory painting for door panels and frame at door 7. 142 099113000243 Accepted EA 2 Coat Paint, Brush/Roller Work, Paint Exterior Metal Door Quantity x Unit Price x Factor = LineTotal Installation EA 1.50 x $68 58 x 1.3250 $136.30 $136 30 User Note: Finishes for door #8. 41 - Material Processing and Handling Equipment $1,324.79 143 410120130002 EA Regular Inspection Accepted Quantity x Unit Price x Factor = LineTotal Installation EA 300 x $333.28 x 1.3250 = $1,324.79 User Note: Quality control inspections on transferring of doors between vendors and processes between 3 locations greater the 75 miles apart. Proposal Total: $135,327.28 The Percentage of Non Pre -Priced on this Proposal: 0.0% This proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub -totals and the proposal total is due to rounding of the line totals and sub -totals. Price Proposal Detail Package Report Page 28 of 28 Print Date: 09/19/2024 12:38:59 PM PST Packet Pg. 302 8.16 City Council Agenda Item Meeting Date: 10/22/2024 Approval of claim checks and wire payment. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #264486 through #264624 dated October 9, 2024 for $2,233,454.92, claim checks #264625 through #264713 dated October 16, 2024 for $541,990.97 (re -issued check #264709 $2,100.00) and wire payment of $10,600.85. Staff Recommendation Approval of claim checks and wire payment. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claim checks 10-09-24 Agenda copy Claim cks 10-16-24 Agenda copy Packet Pg. 303 8.16.a apPosPay Positive Pay Listing Page: 1 10/9/2024 12:05:12PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 065052 AARD PEST CONTROL 264486 10/9/2024 302.78 000135 ABSCO ALARMS INC 264487 10/9/2024 49,613.18 079673 ACCORD CONTRACTORS LLC 264488 10/9/2024 21,028.25 074143 AFFORDABLE WA BACKFLOW TESTING 264489 10/9/2024 1,427.19 063862 ALPINE PRODUCTS INC 264490 10/9/2024 7,469.91 064246 ALS LABORATORY GROUP 264491 10/9/2024 884.00 001528 AM TEST INC 264492 10/9/2024 170.00 079537 AMERICAN TRAFFIC SOLUTIONS INC 264493 10/9/2024 23,750.00 073573 ANIXTER 264494 10/9/2024 213.93 025217 ARG INDUSTRIAL 264495 10/9/2024 217.06 002100 BARNARD, EARL 264496 10/9/2024 575.68 075217 BASLER, ANTHONY C 264497 10/9/2024 130.00 078176 BCC DIRECTORIES LLC 264498 10/9/2024 695.00 072455 BEAR COMMUNICATIONS INC 264499 10/9/2024 1,022.13 079570 BERNSTEIN, TOLLIE 264500 10/9/2024 187.00 075342 BORUCHOWITZ, ROBERT 264501 10/9/2024 2,235.00 079718 BRITTON, NOAH 264502 10/9/2024 300.00 079598 BUCKLEY, ANDREW 264503 10/9/2024 130.00 079349 CAMPBELL, SHANNON 264504 10/9/2024 98.35 071816 CARLSON, JESSICA 264505 10/9/2024 66.00 069813 CDW GOVERNMENT INC 264506 10/9/2024 24,557.07 003510 CENTRAL WELDING SUPPLY 264507 10/9/2024 186.71 075162 CITIES DIGITAL INC 264508 10/9/2024 24,315.75 019215 CITY OF LYNNWOOD 264509 10/9/2024 42,307.00 073135 COGENT COMMUNICATIONS INC 264510 10/9/2024 661.59 068815 CORRECT EQUIPMENT 264511 10/9/2024 8,479.10 077245 CRASH DATA GROUP INC 264512 10/9/2024 1,657.50 070415 CRESSY DOOR CO INC 264513 10/9/2024 1,150.31 065961 CRYOTECH DEICING TECHNOLOGY 264514 10/9/2024 17,600.24 005965 CUES INC 264515 10/9/2024 3,515.53 074444 DATAQUEST LLC 264516 10/9/2024 360.00 006626 DEPT OF ECOLOGY 264517 10/9/2024 39,982.00 047450 DEPT OF INFORMATION SERVICES 264518 10/9/2024 285.00 064531 DINES, JEANNIE 264519 10/9/2024 364.00 076172 DK SYSTEMS 264520 10/9/2024 9,656.49 065739 DTG RECYCLE 264521 10/9/2024 324.86 079281 DVAADVERTISING & PUBLIC REL 264522 10/9/2024 621.89 067703 EDMONDS COLLEGE ATHLETICS 264523 10/9/2024 3,950.00 076610 EDMONDS HERO HARDWARE 264524 10/9/2024 578.08 008705 EDMONDS WATER DIVISION 264525 10/9/2024 130.11 075200 EDUARDO ZALDIBAR 264526 10/9/2024 260.00 079721 EDWARDS, ALIX 264527 10/9/2024 400.00 068803 EJ USA INC 264528 10/9/2024 2,916.96 008812 ELECTRONIC BUSINESS MACHINES 264529 10/9/2024 462.84 079720 EMBREY, DUSTIN 264530 10/9/2024 500.00 075673 FARMER, MARIA 264531 10/9/2024 130.00 066378 FASTENAL COMPANY 264532 10/9/2024 389.68 009815 FERGUSON ENTERPRISES INC 264533 10/9/2024 11,398.63 079546 FOXTROT FENCING 264534 10/9/2024 3,038.75 079702 FREEDOM FOREVER LLC 264535 10/9/2024 110.40 077248 FRIDAY HARBOR JOLLY TROLLEY 264536 10/9/2024 6,045.00 072634 GCP WW HOLDCO LLC 264537 10/9/2024 267.00 012199 GRAINGER 264538 10/9/2024 150.57 Page: 1 Packet Pg. 304 apPosPay Positive Pay Listing 10/9/2024 12:05:12PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 079600 GREENBERG, SUSANNAH 264539 10/9/2024 130.00 012560 HACH COMPANY 264540 10/9/2024 784.62 024001 HARNISH LOCKBOX LB1208 264541 10/9/2024 66.64 010900 HD FOWLER CO INC 264542 10/9/2024 15,216.77 079717 HEALING ENERGY & MASSAGE PLLC 264543 10/9/2024 24.00 013338 HICKOK, ROBIN 264544 10/9/2024 5,166.25 013500 HINGSON, ROBERT 264545 10/9/2024 3,591.45 076240 HIM PACIFIC NORTHWEST INC 264546 10/9/2024 556.40 061013 HONEY BUCKET 264547 10/9/2024 411.50 073548 INDOFF INCORPORATED 264548 10/9/2024 738.52 014940 INTERSTATE BATTERY SYSTEMS 264549 10/9/2024 109.67 079712 IVARY ENTERPRISES INC 264550 10/9/2024 418.80 076917 JACOBS ENGINEERING GROUP INC 264551 10/9/2024 39,379.24 079227 JAMTOWN LLC 264552 10/9/2024 288.00 079573 JUVVAL TECH LLC 264553 10/9/2024 200.00 071137 KIDZ LOVE SOCCER 264554 10/9/2024 4,391.92 068401 KING CO OFFICE OF FINANCE 264555 10/9/2024 16,318.00 079409 KUYATT, MEGAN 264556 10/9/2024 130.00 074417 LAW OFFICE OF CHRISTIAN SMITH 264557 10/9/2024 862.50 078471 LEMM, KEVIN 264558 10/9/2024 631.80 073603 LIGHTHOUSE LAW GROUP PLLC 264559 10/9/2024 60,280.70 074263 LYNNWOOD WINSUPPLY CO 264560 10/9/2024 471.09 020900 MILLERS EQUIP & RENT ALL INC 264561 10/9/2024 278.17 076264 MONO ROOFTOP SOLUTIONS 264562 10/9/2024 13,403.65 076895 MOREHEAD, LOUISE 264563 10/9/2024 130.00 069923 MOTION INDUSTRIES INC 264564 10/9/2024 5,134.75 070855 NAVIA BENEFIT SOLUTIONS 264565 10/9/2024 315.00 070166 OFFICE OF THE STATE TREASURER 264566 10/9/2024 16,652.13 026200 OLYMPIC VIEW WATER DISTRICT 264567 10/9/2024 3,799.65 063750 ORCA PACIFIC INC 264568 10/9/2024 2,547.12 064951 OTIS ELEVATOR CO 264569 10/9/2024 104.98 002203 OWEN EQUIPMENT COMPANY 264570 10/9/2024 3,316.10 075735 PACIFIC SECURITY 264571 10/9/2024 4,462.05 078895 PADILLA, TRACIE 264572 10/9/2024 91.12 065051 PARAMETRIX INC 264573 10/9/2024 2,757.50 074793 PETDATA INC 264574 10/9/2024 29.40 012900 PIERRE FORD OF LYNNWOOD 264575 10/9/2024 494.09 071783 PIGSKIN UNIFORMS 264576 10/9/2024 722.19 028860 PLATT ELECTRIC SUPPLY 264577 10/9/2024 941.07 078800 POPA & ASSOCIATES 264578 10/9/2024 600.00 079020 PRECISION LANGUAGE SERVICES 264579 10/9/2024 422.50 079646 PROCOM LLC 264580 10/9/2024 72.00 079703 PROFLUENT LANGUAGE SERVICES 264581 10/9/2024 130.00 068697 PUBLIC SAFETY TESTING INC 264582 10/9/2024 908.00 062657 REGIONAL DISPOSAL COMPANY 264583 10/9/2024 3,801.70 061540 REPUBLIC SERVICES #197 264584 10/9/2024 1,876.24 079565 RIGOR, ROGELIO N 264585 10/9/2024 260.00 079653 ROCK PROJECT MGMT SERVICES LLC 264586 10/9/2024 28,282.00 064769 ROMAINE ELECTRIC 264587 10/9/2024 238.90 076752 SAFAROVA- DOWNEY, ALM IRA 264588 10/9/2024 130.00 033550 SALMON BAY SAND & GRAVEL 264589 10/9/2024 137.94 077069 SEMACONNECT LLC 264590 10/9/2024 1,440.00 079602 SHEPPARD EDITORIAL SERVICES 264591 10/9/2024 130.00 068132 SHORELINE CONSTRUCTION CO 264592 10/9/2024 950.00 Page: 2 Packet Pg. 305 apPosPay Positive Pay Listing 10/9/2024 12:05:12PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 079595 SILENTCATS ENTERTAINMENT 264593 10/9/2024 130.00 075590 SMARSH INC 264594 10/9/2024 136.49 037375 SNO CO PUD NO 1 264595 10/9/2024 22,605.54 076433 SNOHOMISH COUNTY 911 264596 10/9/2024 82,827.93 070167 SNOHOMISH COUNTY TREASURER 264597 10/9/2024 208.13 037303 SO SNOHOMISH CO FIRE & RESCUE 264598 10/9/2024 959,553.00 075875 SOUND CLEANING RESOURCES INC 264599 10/9/2024 1,209.00 038300 SOUND DISPOSAL CO 264600 10/9/2024 3,362.88 038410 SOUND SAFETY PRODUCTS 264601 10/9/2024 251.93 076114 SOUND SALMON SOLUTIONS 264602 10/9/2024 4,000.00 079704 SPECTRUM ENTERPRISES 264603 10/9/2024 520.00 074797 SUPER CHARGE MARKETING LLC 264604 10/9/2024 650.00 079685 SWS EQUIPMENT LLC 264605 10/9/2024 362,451.54 040917 TACOMA SCREW PRODUCTS INC 264606 10/9/2024 493.15 066056 THE SEATTLE TIMES 264607 10/9/2024 1,500.00 079359 THE WALLS LAW FIRM INC 264608 10/9/2024 25,000.00 038315 TK ELEVATOR CORPORATION 264609 10/9/2024 2,532.99 079707 VAN DUKER, YELYZAVETA 264610 10/9/2024 110.00 067865 VERIZON WIRELESS 264611 10/9/2024 14,091.72 069751 VESTIS 264612 10/9/2024 210.55 067216 VIKING AUTOMATIC SPRINKLER CO 264613 10/9/2024 4,054.68 075485 WA ST DEPT OF LICENSING 264614 10/9/2024 4,375.75 065035 WASHINGTON STATE PATROL 264615 10/9/2024 246.25 078314 WASTE MGMT DISPOSAL SVC OF OR 264616 10/9/2024 171,371.74 075635 WCP SOLUTIONS 264617 10/9/2024 2,307.97 075926 WESTERN EXTERMINATOR 264618 10/9/2024 157.11 069691 WESTERN SYSTEMS 264619 10/9/2024 64.43 079593 WONG, LINDSAY 264620 10/9/2024 130.00 064213 WSSUATREASURER 264621 10/9/2024 4,800.00 011900 ZIPLY FIBER 264622 10/9/2024 401.62 079700 ZORO TOOLS, INC 264623 10/9/2024 1,315.88 079705 ZUBELLI, CHRISTINA 264624 10/9/2024 390.00 G ra n d Tota I : 2, 233, 454.92 Total count: 139 Page: 3 Packet Pg. 306 8.16.b apPosPay Positive Pay Listing Page: 1 10/16/2024 1:22:16PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 061029 ABSOLUTE GRAPHIX 264625 10/16/2024 1,393.35 000850 ALDERWOOD WATER DISTRICT 264626 10/16/2024 209,481.08 063862 ALPINE PRODUCTS INC 264627 10/16/2024 15,547.62 001528 AM TEST INC 264628 10/16/2024 60.00 078796 AMETEK BROOKFIELD 264629 10/16/2024 1,215.50 074718 AQUATIC SPECIALTY SERVICES INC 264630 10/16/2024 2,753.67 077244 ARMOR INDUSTRIAL 264631 10/16/2024 1,125.16 064341 AT&T MOBILITY 264632 10/16/2024 1,749.08 079382 ATWELL LLC 264633 10/16/2024 1,112.25 001795 AUTOGRAPHICS 264634 10/16/2024 1,536.50 070305 AUTOMATIC FUNDS TRANSFER 264635 10/16/2024 3,340.37 075217 BASLER, ANTHONY C 264636 10/16/2024 130.00 028050 BILL PIERRE FORD INC 264637 10/16/2024 155.97 074307 BLUE STAR GAS 264638 10/16/2024 14,158.72 079470 BMP COMPLIANCE GROUP 264639 10/16/2024 2,582.82 073029 CANON FINANCIAL SERVICES 264640 10/16/2024 84.33 064592 CASCADE COLUMBIA DISTRIBUTION 264641 10/16/2024 736.90 003510 CENTRAL WELDING SUPPLY 264642 10/16/2024 331.89 070323 COMCAST BUSINESS 264643 10/16/2024 367.71 075860 CONSOLIDATED SUPPLY CO 264644 10/16/2024 5,083.64 005965 CUES INC 264645 10/16/2024 254.48 073823 DAVID EVANS & ASSOC INC 264646 10/16/2024 99,476.54 079417 DE DAKIS, JOHN H 264647 10/16/2024 200.00 068903 DEPT OF NATURAL RESOURCES 264648 10/16/2024 267.56 064531 DINES, JEANNIE 264649 10/16/2024 460.00 079683 DOUGLAS, MARGARET E 264650 10/16/2024 0.66 007253 DUNN LUMBER 264651 10/16/2024 355.89 076610 EDMONDS HERO HARDWARE 264652 10/16/2024 98.91 075200 EDUARDO ZALDIBAR 264653 10/16/2024 260.00 008812 ELECTRONIC BUSINESS MACHINES 264654 10/16/2024 480.65 078931 ELLIOTT, ANNE E 264655 10/16/2024 200.00 009350 EVERETT DAILY HERALD 264656 10/16/2024 196.08 075673 FARMER, MARIA 264657 10/16/2024 130.00 072493 FIRSTLINE COMMUNICATIONS INC 264658 10/16/2024 292.83 012199 GRAINGER 264659 10/16/2024 649.94 079012 HARLOWE & FALK LLP 264660 10/16/2024 1,560.00 072647 HERRERA ENVIRONMENTAL 264661 10/16/2024 5,026.10 067862 HOME DEPOT CREDIT SERVICES 264662 10/16/2024 1,193.56 061013 HONEY BUCKET 264663 10/16/2024 473.00 075966 HULBERT, CARRIE 264664 10/16/2024 3,641.63 060165 HWAGEOSCIENCES INC 264665 10/16/2024 1,733.18 014940 INTERSTATE BATTERY SYSTEMS 264666 10/16/2024 398.09 076917 JACOBS ENGINEERING GROUP INC 264667 10/16/2024 4,151.50 072422 JE HORTON INTERPRETING SVCS 264668 10/16/2024 260.00 079524 KIMLEY-HORN & ASSOCIATES INC 264669 10/16/2024 99,285.36 079069 KISHA POST 264670 10/16/2024 1,225.00 018980 LYNNWOOD HONDA 264671 10/16/2024 38.19 068489 MCLOUGHLIN & EARDLEY GROUP INC 264672 10/16/2024 1,032.23 020039 MCMASTER-CARR SUPPLY CO 264673 10/16/2024 965.32 069923 MOTION INDUSTRIES INC 264674 10/16/2024 1,800.00 024302 NELSON-REISNER 264675 10/16/2024 114.28 075520 NOBLE, LINDA 264676 10/16/2024 130.00 072739 O'REILLYAUTO PARTS 264677 10/16/2024 538.54 Page: 1 Packet Pg. 307 apPosPay Positive Pay Listing 10/16/2024 1:22:16PM City of Edmonds U6E Document group: jacobson Vendor Code & Name Check # Check Date Amount 027060 PACIFIC TOPSOILS 264678 10/16/2024 2,830.75 065787 PATRIOT DIAMOND INC 264679 10/16/2024 955.00 072507 PEACE OF MIND OFFICE SUPPORT 264680 10/16/2024 336.00 028860 PLATT ELECTRIC SUPPLY 264681 10/16/2024 355.61 029117 PORT OF EDMONDS 264682 10/16/2024 4,567.65 079723 POWERPAK CIVIL & SAFETY LLC 264683 10/16/2024 72.27 079020 PRECISION LANGUAGE SERVICES 264684 10/16/2024 260.00 075822 QUADIENT INC 264685 10/16/2024 558.47 079719 ROBERTSON, SUE 264686 10/16/2024 300.00 064769 ROMAINE ELECTRIC 264687 10/16/2024 159.15 079607 ROMERO, STACEY F 264688 10/16/2024 130.00 066964 SEATTLE AUTOMOTIVE DIST INC 264689 10/16/2024 211.89 063306 SHERWIN-WILLIAMS 264690 10/16/2024 224.76 036950 SIX ROBBLEES INC 264691 10/16/2024 176.38 036955 SKY NURSERY 264692 10/16/2024 663.00 075543 SNO CO PUBLIC DEFENDER ASSOC 264693 10/16/2024 1,178.00 037375 SNO CO PUD NO 1 264694 10/16/2024 984.96 079192 SNO-ISLE LIBRARIES FOUNDATION 264695 10/16/2024 250.00 038410 SOUND SAFETY PRODUCTS 264696 10/16/2024 353.79 075587 THE UPS STORE #6392 264697 10/16/2024 46.03 073255 TOTAL FILTRATION SERVICES, INC 264698 10/16/2024 44.66 068141 TRANSPO GROUP 264699 10/16/2024 27,223.66 044960 UTILITIES UNDERGROUND LOC CTR 264700 10/16/2024 355.08 067865 VERIZON WIRELESS 264701 10/16/2024 27.63 069751 VESTIS 264702 10/16/2024 211.10 065568 WATER SERVICES NW INC 264703 10/16/2024 121.49 075635 WCP SOLUTIONS 264704 10/16/2024 3,623.19 064008 WETLANDS & WOODLANDS 264705 10/16/2024 258.96 079526 WEX BANK 264706 10/16/2024 60.13 078790 WILLARD, AMY 264707 10/16/2024 15.00 063008 WSDOT 264708 10/16/2024 114.85 079694 WZL ENTERPRISES LLC 264709 10/16/2024 2,100.00 071634 ZAYO GROUP LLC 264710 10/16/2024 4,171.33 011900 ZIPLY FIBER 264711 10/16/2024 918.97 079700 ZORO TOOLS INC 264712 10/16/2024 265.13 079705 ZUBELLI, CHRISTINA 264713 10/16/2024 130.00 GrandTotal: 544,090.97 Total count: 89 Page: 2 Packet Pg. 308 8.17 City Council Agenda Item Meeting Date: 10/22/2024 TEAMSTERS, LOCAL UNION NO. 763 1 2022-2024 Collective Bargaining Agreement (Extension) January 1, 2025 through June 30, 2026 Staff Lead: Human Resources Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History As required by law, the City has engaged in negotiations with the Teamsters, Local Union No. 763 regarding the collective bargaining agreement that expired on 12/31/2021. The City and the Union agreed that it was in the best interest of the City and the employees to execute a contract extension addressing only wage adjustments for the period of January 1, 2025 to June 30, 2026. All other areas of the contract remained closed. The City and the Union have reached an agreement on the contract extension. The extension terms were settled within the authority previously provided by Council in a bargaining strategy session to the City's HR Director. Staff Recommendation Approve the extension to the Collective Bargaining Agreement with Teamsters (Local Union #763) on consent. Narrative A copy of the previously approved collective bargaining agreement (CBA) for 1/1/2022 - 12/31/2024 between the City of Edmonds and Teamsters, Local Union #763 is attached. The MOU addressing the contract extension and wages for the period of January 1, 2025 through June 30, 2026 is attached. Attachments: City of Edmonds -Public Works and Parks 2022-2024 City of Edmonds Teamsters Public Works & Parks MOU Contract Extension 2024 Packet Pg. 309 8.17.a AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Public Works and Parks Department Maintenance Employees) January 01, 2022 through December 31, 2024 ARTICLE SUBJECT PAGE ARTICLE 1 RECOGNITION, UNION MEMBERSHIP AND PAYROLL DEDUCTION..............1 ARTICLE 2 NON-DISCRIMINATION........................................................................................3 ARTICLE 3 UNION RIGHTS.....................................................................................................3 ARTICLE 4 HOURS OF WORK, OVERTIME, CALLBACK AND STAND-BY..........................4 ARTICLE 5 PROBATION, LAYOFF, RECALL AND JOB VACANCIES...................................7 ARTICLE6 WAGES..................................................................................................................9 ARTICLE 7 HOLIDAYS...........................................................................................................10 ARTICLE 8 VACATIONS........................................................................................................12 ARTICLE 9 LEAVES...............................................................................................................13 ARTICLE 10 HEALTH & WELFARE AND INDUSTRIAL INSURANCE....................................16 ARTICLE 11 MISCELLANEOUS..............................................................................................17 ARTICLE 12 MANAGEMENT'S RIGHTS.................................................................................. 19 ARTICLE 13 NO STRIKE PROVISION..................................................................................... 19 ARTICLE 14 CORRECTIVE ACTION.......................................................................................20 ARTICLE 15 GRIEVANCE PROCEDURE................................................................................20 ARTICLE 16 LABOR-MANAGEMENT CONFERENCE COMMITTEE.....................................22 ARTICLE 17 SAVINGS CLAUSE..............................................................................................22 ARTICLE 18 DURATION..........................................................................................................22 APPENDIX "A" CLASSIFICATIONS AND RATES OF PAY........................................................23 APPENDIX "B" LETTER OF INTENT (RE: SEASONAL & TEMPORARY EMPLOYEES) ........... 31 APPENDIX "C" IMPLEMENTATION OF MARKET STUDY.........................................................33 Packet Pg. 310 8.17.a AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Public Works and Parks Department Maintenance Employees) January 01, 2022 through December 31, 2024 THIS AGREEMENT is by and between the CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union. ARTICLE 1 RECOGNITION, UNION MEMBERSHIP AND PAYROLL DEDUCTION 1.1 Recognition - The Employer recognizes the Union as the sole collective bargaining representative for all employees employed within the City of Edmonds Street -Storm Water Division, Equipment Rental Division, Water -Sewer Division, Facilities Division, Parks Division and Waste Water Treatment Plant in positions covered by the bargaining unit. 1.2 Seasonal & Temporary Employees - For the purposes of this Agreement, a "Seasonal" or "Temporary" employee shall be defined as an individual employed for more than one -sixth the time of a regular, full-time employee (three hundred forty-seven [347] hours) and less than one thousand forty (1,040) hours in a twelve (12) consecutive month period. The twelve (12) consecutive month period begins with the employee's first day of work. In the event an individual employed as a Seasonal/Temporary employee is employed for more than one -sixth the time of a regular, full-time employee (three hundred forty-seven [347] hours) in a twelve (12) consecutive month period, the employee shall become a member of this bargaining unit, subject to the limitations set forth below. In the event an individual Seasonal/Temporary employee is employed for more than one thousand forty (1,040) hours in a twelve (12) consecutive month period, the employee shall be covered by this collective bargaining Agreement as a regular employee. Bargaining unit Seasonal/Temporary employees who have worked more than one -sixth of a regular, full-time employee (three hundred forty-seven [347] hours in a twelve [12] consecutive month period), but fewer than one thousand forty (1,040) hours in a twelve (12) consecutive month period will be covered by the following Articles of this Agreement: • Article 1 - Recognition, Union Membership and Payroll Deduction • Article 2 - Non -Discrimination • Article 3 - Union Rights • Article 4 - Hours of Work, Overtime, Call Back and Stand-by • Article 6 - Wages • Article 12 - Management Rights • Article 13 - No Strike Provision • Article 15 - Grievance Procedure • Article 17 - Savings Clause • Article 18 — Duration • Appendix A — Seasonal/Temporary rate of pay (applies only after the Seasonal/Temporary employee is employed for more than three hundred forty- seven [347] hours and less than one thousand forty [1,040] hours in a twelve [12] consecutive month period). AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE Packet Pg. 311 8.17.a It is understood that provisions of state, federal and local laws will dictate the level of health and welfare benefits received by Seasonal/Temporary employees. Should the state or federal laws or other authority regulating the work of the Seasonal/Temporary employees change during the term of this Agreement, the Employer will comply with the law as changed. After working an initial three hundred and forty-seven (347) hours in any Division or Department covered by this Agreement, Seasonal/Temporary employees become bargaining unit members and remain members of the bargaining unit upon the first hour of subsequent re-employment, regardless of the Division or Department (so long as covered by this Agreement) in which the Seasonal/Temporary employee is employed. If a Seasonal/Temporary employee has a break in service (separation from employment with the Employer) for twelve (12) months or more, they will be considered a new employee without representation from the Union. Once they complete three hundred forty-seven (347) hours of work they will become represented by the Union. The Employer is under no obligation to hire Seasonal/Temporary employees and reserves the right to hire and manage Seasonal/Temporary employees based on operational need. However, the Employer agrees that Seasonal/Temporary employees are to be used to supplement the full-time work force, not supplant it. The Letter of Intent (re: Seasonal & Temporary Employees) agreed upon between the Employer and the Union is attached to this collective bargaining agreement (see "Appendix B") and provides further definition and clarification of Section 1.2. 1.3 Payroll Deduction - The Employer shall make deductions for Union dues and delinquent dues and delinquent initiation fees (to the extent the Employer has the capability or authority to do so) from the wages of all employees covered by this Agreement who execute a properly written authorization to the Employer demonstrating the employee has affirmatively consented to the deduction of such dues/fees. The Union shall provide the Employer the signed authorization prior to the commencement of the deductions. The Employer shall remit to said Union all such deductions monthly, except that all deductions for the above items must be uniform and regular to accommodate the monthly machine processed payroll. The Employer will stop deducting such dues/fees from employees who revoke consent, in writing, to the Employer; the Employer will promptly provide the Union a copy of the written revocation. No deduction shall be made which is prohibited by applicable law. The Union shall indemnify, defend and hold the Employer harmless against any claims made and against any suit instituted against the Employer on account of any payroll deduction of dues, delinquent dues or initiation fees or delinquent initiation fees for the Union. The Union shall refund to the Employer any amounts paid to it in error on account of the payroll deduction provision upon presentation of proper evidence thereof. 1.4 Union Notification and New Hire Orientation - Within fifteen (15) days from the date of hire of all new full-time, part-time and seasonal/temporary employees, the Employer shall forward to the Union the name, address, telephone number and Social Security number of the new employees. The Union and a shop steward will be provided thirty (30) minutes during a new employee's regular working hours for purposes of presenting information about the bargaining unit and Union membership. This generally shall occur within the first two (2) weeks of an employee's date of hire, but shall occur no later than ninety (90) calendar days from the date of hire. Employees have the option to attend or not attend the orientation. The Employer shall promptly notify the Union of all employees leaving its employment. 1.5 Teamsters Retirement Plan - In the event that the bargaining unit elects to join the Teamsters Pension Plan, the Employer agrees to withhold the appropriate amount from each payroll and remit that sum to the aforementioned plan beginning with the month following the month in which the parties come to an agreement regarding the details of the Employer assuming the obligations of becoming a "Participating Employer." AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 2 Packet Pg. 312 8.17.a ARTICLE 2 NON-DISCRIMINATION 2.1 No employee shall be unlawfully discriminated against for upholding Union principles and any employee who serves in a Union capacity shall not lose their job or be discriminated against for this reason. The parties agree, consistent with Article 3.3, that Union activities should not interfere with the employee's duties. 2.2 The Employer and the Union shall not unlawfully discriminate against any employee because of race, creed, color, national origin, sex and gender identity, age, religion, sexual orientation, marital status, or physical, sensory or mental disabilities, or any other basis prohibited by law; provided, however, that bona fide occupational qualifications are mutually recognized. 2.2.1 Wherever words denoting a specific gender are used in this Agreement they are intended and shall be construed so as to apply equally to any gender. ARTICLE 3 UNION RIGHTS 3.1 Union Officials - A Union official who is an employee in the bargaining unit (Union Steward and/or a member of the Negotiating Committee), at the discretion of the Department Head, may be granted time off while conducting contract negotiations or grievance resolution on behalf of the employees in the bargaining unit provided: • They notify the Employer in writing at least forty-eight (48) hours prior to the time -off period, • The Employer is able to properly fill the employee's job duties during the time -off period, and • The wage cost to the Employer is no greater than the cost that would have been incurred had the Union official not taken time - off. 3.2 Upon request by the Union, and with consideration for Divisional staffing needs, employee(s) selected for training, delegate(s) to conventions or other needs of the Union, may be granted leaves of absence with pay for up to ten (10) working days per year without loss of seniority. The employee's salary and benefits will be reimbursed to the Employer, by the Union. The Union may request additional time under extenuating circumstances. 3.3 Union Investigative and Visitation Privileges - The Business Representative of the Union, with the permission of the Department Head or designee, may visit the work location of employees at any reasonable time and location for the purpose of investigating grievances. Such representative shall limit their activities during such investigations to matters relating to this Agreement; provided however, they shall not interfere with the operation or normal routine of any Department. 3.4 Bulletin Boards - The Employer shall provide suitable space for bulletin boards to be used by the Union in the Departments and Divisions covered by this Agreement. The Employer shall not use the Union bulletin boards to post work schedules or other Employer notices; the Union shall limit its posting of notices and bulletins to Union -related business. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 3 Packet Pg. 313 8.17.a ARTICLE 4 HOURS OF WORK. OVERTIME. CALLBACK AND STAND-BY 4.1 Hours of Work — Each work section (Parks, Public Works, Street/Storm, Water/Sewer, Facilities, Fleet and WWTP) shall establish and post a normal, regular work schedule(s) for all employees within that section. The work schedule(s), which shall be posted at least monthly in prominent, designated areas, shall list the work days, starting and ending times, and scheduled holidays off. The work hours established by this Article refer to hours worked in a standard work week. The work week shall be the equivalent of a "work period" under the Fair Labor Standards Act and may be established, changed or amended in accordance with the Act's requirements. 4.1.1 Normally scheduled work shifts shall be composed of not less than eight (8) nor greater than twelve (12) consecutive hours (excluding the lunch period) unless otherwise modified elsewhere in this Agreement. The regularly scheduled work week shall not total more than forty (40) hours of straight time. (a) Employees shall be scheduled to work for three (3), four (4) or five (5) consecutive calendar days and shall have two (2) or more consecutive scheduled days off during each calendar week, provided, however, employees with mutual written agreement with their Supervisor may on occasion work schedules that modify this provision in regard to the number of consecutive days off during each calendar week. (b) The following schedules are recognized as an approved regular work schedule under this Agreement: • A schedule of five (5), eight (8) hour work days per week totaling forty (40) hours per week. • A schedule of nine (9) work days totaling eighty (80) hours in a two (2) week period (week one = four [4] nine [9] hour shifts and one [1] eight [8] hour shift; week two = four [4] nine [9] hour shifts). • Forty (40) hours in a four (4) day work week, with ten (10) hour shifts. • Eighty (80) hours in a seven (7) day schedule (week one = three [3] twelve [12] hour shifts and one [1] eight [8] hour shift; week two= three [3] twelve [12] hour shifts) by mutual written agreement of the Employer and the employee. 4.1.2 Schedule Changes - The Employer may change an employee's schedule to meet business and operational needs with two (2) weeks' written notice; provided, however, the Employer has the right to make schedule changes with less notice because of emergencies, natural disasters or other unforeseen circumstances. (a) If the Employer changes an employee's schedule with less than two (2) weeks' written notice, the employee shall be compensated at one and one-half (1.5) times the employee's straight -time hourly rate for all hours that fall outside the employee's normal schedule. (b) If the Employer decides to change the regular schedule of an entire work section or Division, the Employer agrees to notify the employees at least four (4) weeks in advance. 4.2 Overtime — Overtime is paid for hours worked in addition to the daily and/or weekly work schedule. Overtime is paid at the rate of one and one-half (1.5) times the employee's straight -time hourly rate of pay. In addition, the following provisions apply to the payment of overtime: AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE Packet Pg. 314 8.17.a (a) Whenever practical, overtime will be authorized in advance by an employee's Supervisor. (b) Overtime worked for four (4) hours or more shall be paid at two (2) times the employee's regular straight -time hourly rate of pay, retroactive to the first hour; except that scheduled overtime on the employee's normally scheduled day off shall be paid at one and one-half (1.5) times the employee's regular straight -time hourly rate of pay. (c) Overtime that is not consecutive with the regular scheduled shift shall be paid a minimum of three (3) hours at the applicable overtime rate. (d) The Employer agrees to continue the current practice of paying employees for overtime worked beyond their daily and/or weekly schedule as long as the employee is compensated for all scheduled hours occurring in the work week. (e) Overtime shall be paid no later than the first paycheck of the month following the month in which the authorized overtime was worked. All paychecks shall include an itemization of number of hours worked, rate of pay per hour, number of hours of overtime and overtime rate. 4.2.1 The regular straight -time hourly rate of pay shall be computed by dividing the employee's annual salary by two thousand eighty (2,080) hours. 4.3 Callback - An employee who is called back after completing their regular shift or called back on their day or days off, shall be guaranteed three (3) hours compensation at one and one-half (1.5) times the employee's regular straight -time rate of pay, except when the callback is initiated between the hours of 12:00 midnight and 5:00 A.M., in which case the minimum callback compensation shall be four (4) hours compensation at the rate of one and one-half (1.5) times the employee's regular straight -time rate of pay. (a) Callout of employees on Stand-by Duty is governed by the provisions of Appendix A, Paragraphs A.8, A.9, A.10 and their subsections. 4.3.1 Response Premium - An employee who is called back, and responds to the emergency callback within forty-five (45) minutes, shall be compensated at two (2) times their regular straight -time hourly rate of pay for the callback. For the purposes of this Section, the forty- five (45) minute response time shall be measured from when the employee receives the dispatch call and when they arrive at City facilities or the job site, whichever is more practical given the assignment location. 4.3.2 Whenever an employee is working under the overtime guaranteed hours understanding, they shall be subject to working orders whether or not an emergency has terminated. Notwithstanding any other provision of this Sub -section, an employee shall not have the option to work more than twelve (12) consecutive hours unless the Employer so orders. 4.4 Weekend Pay - All hours worked on Saturday and/or Sunday by any employee covered by this Agreement with the exception of employees assigned to a regular work week which includes Saturday and/or Sunday shall be compensated at the rate of one and one-half (1.5) times the employee's regular straight -time rate of pay, regardless of the hours worked by such employees during the immediately preceding work week. 4.5 Employees of the Facilities and Park Division may be required to work more than an eight (8) hour day on Saturdays and/or Sundays as part of their regularly scheduled forty (40) hour work week on a regular, rotated or intermittent basis at their regular rate of pay; provided however, unscheduled callbacks shall be paid at the overtime rate. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 5 Packet Pg. 315 8.17.a 4.6 Shift Differential — Employees who work between the hours of 6:00 PM and 12:00 midnight will be compensated five percent (5%) per hour in addition to their regular straight -time hourly rate of pay. When the majority of an employee's daily work shift is scheduled between 6:00 PM and 12:00 midnight Monday through Friday or is on Saturday and/or Sunday they shall be compensated five percent (5%) per hour for the complete daily shift in addition to their regular rate of pay. (a) If employees request shift start or end times as an accommodation for concerns such as commuting by ferry, and such accommodation would place the employee within the time of payment for shift differential, the employee agrees to forego the shift differential for that period falling within the differential time frame if approved by the Supervisor. It is further recognized that approval of flexibility for starting and ending times is at the sole discretion of the Employer and shall be memorialized in writing. 4.6.1 Employees who work between the hours of 12:00 midnight and 6:00 AM will be compensated ten percent (10%) per hour in addition to their regular straight -time hourly rate of pay. When the majority of an employee's daily work shift is scheduled between 12:00 midnight and 6:00 AM Monday through Sunday they will be compensated ten percent (10%) per hour for the complete daily shift in addition to their regular straight -time hourly rate of pay. 4.6.2 In no case shall compounding or pyramiding of shift differential rates be allowed. 4.7 Rest Period - Except in the case of emergency work, each employee shall receive a paid fifteen (15) minute rest period during the first half of the work shift and another paid fifteen (15) minute rest period during the second half of the work shift. 4.8 Meal Period - Employees shall receive a thirty (30) minute meal period which shall be on the employees' own time and which shall commence no less than three (3) nor more than five (5) hours from the beginning of the shift. (a) If employees are required to remain at the Employer's facility in order to respond to work demands during the meal period, the employee shall receive pay for the entire meal period (e.g., a WWTP Operator who is required to remain at the plant during the meal period would be paid for the meal period). For purposes of this Section, "required" shall mean a Supervisor or Manager has specifically directed an employee that they must stay on site and attend to work responsibilities during their meal period. No employee shall waive their meal period in order to end the work day early. 4.9 Compensatory Time — Overtime pay may be converted at the employee's discretion to compensatory time at a rate in accordance with Section 4.2. In addition, the following provisions apply to the accrual and use of compensatory time: (a) A maximum of eighteen (18) hours of Stand-by Duty pay may be converted to compensatory time on an annual basis. (b) Maximum accruals of compensatory time shall be limited to forty-eight (48) hours at any one time. After the maximum accrual is reached, overtime will be compensated at the rate defined in Article 4.2. (c) The maximum compensatory time usage is ninety-six (96) hours in a calendar year. All hours requested for usage in excess of ninety-six (96) hours will be paid at the rate defined in Article 4.2. (d) Use of accrued compensatory time must be approved by the employee's Supervisor AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 6 Packet Pg. 316 8.17.a (e) Accrued compensatory time may be converted to pay at any pay period at the employee's request. 4.10 Cleanup Time — Employees shall be allowed sufficient time to cleanup just prior to the end of a work shift. The amount of time necessary will vary and be dependent upon the type of work performed and the particular shift working conditions. An additional fifteen (15) minutes will be allowed in cases where the employee needs to shower. 4.11 Special Services Pay — During times of health and/or safety emergent events, it is essential that the Employer continue to provide public services. Therefore employees shall be expected to make every possible effort to remain at work or report to work at the Employer facility of their normal report. Should the Mayor or designee declare a health and/or safety emergency wherein employees covered by this Agreement who, due to the nature of their work, are required by the Employer to continue to physically report to their on -site work stations shall be eligible for Special Services pay. Eligible employees shall be compensated with an additional three percent (3%) added to their straight -time hourly rate of pay for all hours worked during such health and/or safety emergency. Special Services Pay shall continue for up to two (2) weeks per such health and/or safety -related event. ARTICLE 5 PROBATION, LAYOFF, RECALL AND JOB VACANCIES 5.1 Probation Period - Employees shall be subject to a one (1) year probation period commencing with their first date of regular employment in a position in the bargaining unit. The Employer shall be under no obligation to retain in its employment an employee on probation whose work is unsatisfactory. Discharge of an employee during their probation period shall not be subject to the grievance procedure. When due to illness, military leave or other similar absence which prevents the Employer from having an opportunity to observe the job performance of a probationary employee, the probationary period may be extended by the Employer, provided that the total probationary period shall not exceed two thousand, eighty (2,080) hours worked by the probationary employee. 5.1.1 Promotion and Transfer Trial Period - An employee who has completed their probation period and who applies for and is granted a transfer to another bargaining unit classification with the Employer shall have a three (3) month trial period, during which the employee and/or the Employer may evaluate the job performance of the employee and all other circumstances related to the transfer. Should the employee and/or the Employer determine during the three (3) month period that the transferred employee is not performing the work satisfactorily, then the employee, at their option, and/or the Employer, at its option, may return the employee to their previous position. All other position assignments made because of the transfer shall be re-established to the status quo where necessary to provide for the return of the transferred employee. For purposes of this Section, "transfer" shall mean a promotion, voluntary lateral move to a position of equal pay and/or a demotion. 5.2 Seniority - An employee's seniority shall be defined as that period from the employee's most recent first day of regular full-time employment within the bargaining unit to the present. 5.2.1 Break in Seniority - An employee's seniority shall be broken so that no prior period of employment shall be counted and their seniority shall cease upon: • Justified termination of employment. • Voluntary quit. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 7 Packet Pg. 317 8.17.a • Layoff or approved leave of absence due to illness or injury for a period exceeding twelve (12) months. • Temporary/Seasonal employees are subject to the seniority provisions of Article 1.2 and Appendix B. 5.3 Layoff - In the event of layoff, the bargaining unit and the Union shall be given at least one (1) written notice at least forty-five (45) calendar days in advance. (a) The employee with the least seniority within the bargaining unit as a whole then in the employ of that job classification being reduced in force shall be the first to be laid off; (b) Provided however, such person designated for layoff may bump a less senior employee in any lowerjob classification for which the more senior employee is qualified to hold; (c) Provided further, those remaining on the job can provide the skills and efficient operations. All bumping will be complete within the forty-five (45) day notice period. 5.4 Recall - In the event of recall from layoff, employees in a job classification shall be recalled in the inverse order from which they were laid off. (a) The Employer shall have no obligation to recall an employee after they have been on continuous layoff for a period of two (2) years. (b) The Employer shall send written notice, postage paid, certified U.S. Mail to the last address provided in Employer employment records. The notice shall be deemed received two (2) business days following its mailing. (c) The employee must accept the offer to rehire within five (5) consecutive business days following the receipt, not including Saturdays and/or Sundays. 5.5 Position Vacancies - While nothing contained in this Article constitutes a bargaining unit right of first refusal to open positions, the Employer is committed to promoting and hiring from within as a general matter. Therefore, when a job opening occurs within the bargaining unit, the Employer shall first post the job announcement internally for a period of at least five (5) working days unless the parties mutually agree to a shorter time for in-house posting. Copies of the notice shall be sent to the Shop Steward and the Union on the day of posting. All qualified bargaining unit members may apply. Those who meet the minimum qualifications will be placed into a pool of qualified applicants. The Employer shall evaluate the internal pool of qualified bargaining unit applicants prior to extending the recruitment to other City employees or external candidates. Applicants will be evaluated on the basis of skills, abilities, education, training, demonstrated team work and job performance and overall suitability. Seniority may be considered as a potential tie breaker if all else is equal between two internal candidates. If the Employer declines to extend an offer to any of the applicants in the internal pool, the Employer may thereafter post the job opening to other City employees and external applicants. In such cases, employees who applied through the internal posting process shall be allowed to compete in the external process as well. Qualified bargaining unit members from the internal pool of applicants who are not ultimately selected for the open position may request a meeting with the hiring authority to discuss the reason or reasons that they were passed over for the open position. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 8 Packet Pg. 318 8.17.a 5.5.1 Transfers - To assist the employee in seeking and obtaining alternative job opportunities within the Teamsters' bargaining unit, the Employer may make available the training and educational foundation it deems necessary to achieve a successful transition from one field of interest to another and is consistent with the Employer's needs. (a) The Employer will first evaluate the current skills, abilities, demonstrated team work, and job performance of the employee seeking to obtain the potential alternative job opportunity within the City to determine the employee's suitability for further training and education needed to transition to the alternative job opportunity. (b) If an opening can reasonably be anticipated within the year, the Employer shall: 1. Make in-house training available to interested employees. Training may be for entry level or promotional positions. 2. Within the allocated training budget, make outside training available to the interested employee. The Employer ultimately determines the training needs of each Division. 3. Training under this section is not work time and shall be conducted on the employee's time off, unless classes are not offered after hours. 4. If more than one employee is interested in a classification or a position, training shall first be offered to the most senior employee. This seniority right is limited to the first time an employee requests a particular training. (c) If an entry level opening occurs, the Employer shall first test all qualified in-house candidates who apply for the open position in accordance with Section 5.5 above. The testing shall be a standard test developed per Division by the Employer to ensure that the employee can perform the essential functions of the job. (d) In-house candidates from other Divisions who have indicated an interest and satisfactorily completed training shall compete on an equal footing with candidates from the Division in which the promotional opportunity occurs. (e) This section shall not be interpreted to give preference over other qualified in-house candidates. 5.5.2 If more than one (1) current employee fulfills the provisions for transfer as put forth in Section 5.5.1, and all else is equal, seniority may be considered as a potential tie breaker. 5.6 Seniority List - The Employer shall provide the Union a list of all current employees within the bargaining unit with their respective seniority dates on July 1 st of each year and shall post a copy of same on the Union bulletin board. The listed seniority dates shall be binding on each employee unless the employee pursues any objection to the listed seniority dates in a timely manner through the grievance procedure set forth within Article 15. ARTICI F 6 WAGFS 6.1 The classifications of work and the corresponding rates of pay covered by this Agreement shall be as set forth within Appendix "A" to this Agreement, which by this reference shall be incorporated herein as if set forth in full. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 9 Packet Pg. 319 8.17.a ARTICI F 7 Hnl IDAYS 7.1 The following days shall be considered holidays: New Year's Day Veterans' Day Martin Luther King Jr. Birthday Thanksgiving Day Presidents' Day Day After Thanksgiving Day Memorial Day Day Before Christmas Day Independence Day Christmas Day Juneteenth (June 19) Labor Day "One (1) Floating Holiday" to be taken at a time agreeable to the Employer. In the event of termination on or before June 30th, an employee who has completed six (6) months of employment shall be paid for one-half (1/2) of that year's floating holiday, if unused. If termination is after June 30th, an employee who has completed six (6) months of employment shall be paid in full for that year's floating holiday, if unused. 7.1.1 The Day Before Christmas Day shall be observed on the day after Christmas when Christmas Day falls on a Thursday. 7.1.2 Whenever any of the afore -referenced holidays fall upon a Saturday, the preceding Friday shall be the holiday. When any of the afore -referenced holidays fall upon a Sunday, the Monday following shall be considered the holiday. For employees who are regularly scheduled to work Saturdays or Sundays, holidays falling upon Saturday or Sunday shall be recognized and paid pursuant to Section 7.3 on the actual day. Payment pursuant to Section 7.3 shall be made only once per affected employee for any one holiday. 7.1.3 WWTP Holiday Leave Bank — This Section applies only to employees working in classifications at the Waste Water Treatment Plant (WWTP). In order to ensure adequate plant staffing and minimal disruption of employees' work schedules, all WWTP employees shall be paid for the holidays listed in Section 7.1 regardless upon which day in the week the holiday falls. This pay shall be in the form of a Holiday Leave Bank. The following provisions apply: (a) The WWTP Holiday Leave Bank is based on the number of hours in the longest shift available to eligible employees, times the number of holidays listed in Section 7.1. At the time of ratification of this Agreement, the number of hours in the longest available shift is ten (10) hours. In the event the number of hours in the longest available shift changes, all eligible employees' Holiday Leave Banks will be increased or decreased by the change in the number of hours in the longest available shift times the number of holidays remaining in the calendar year. (For example, if twelve [12] hour shifts were implemented on June 1, 2023, all eligible employees would have sixteen [16] hours added to their Holiday Leave Banks, which is two [2] hours times eight [8] remaining holidays.) (b) Employees will have their Holiday Leave Bank "front -loaded" effective the first pay period in January 2023, and effective the first pay period of each calendar year thereafter. All Holiday Leave Bank hours are eligible for use as soon as they are banked. (c) Holiday Leave Bank hours may be scheduled for use either on a holiday or on a different day off at a time mutually agreed upon by the employee and their Supervisor. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 10 Packet Pg. 320 8.17.a (d) If any work is performed by an employee on a holiday, additional compensation at the rate defined in Section 7.3 shall be paid, in addition to the Holiday Leave Bank hours. (e) No employee shall be called in to work on a holiday for less than the callback rate identified in Article 4.3. (f) If a holiday occurs during an employee's vacation, the employee may choose to use their vacation or their eligible Holiday Leave Bank hours for the holiday. (g) When employees terminate employment prior to year-end, they will be paid out only for unused Holiday Leave Bank hours for holidays that occurred through their date of termination. (h) In the event an employee terminates their employment and used more Holiday Leave Bank hours than the number of holidays that occurred through their date of termination, the excess hours will be deducted from their final paycheck. (i) It is an employee's responsibility to schedule and use their Holiday Leave Bank hours. Any remaining unused holiday hours still in an employee's Holiday Leave Bank on December 31 of each year shall be forfeited without any additional compensation. However, if the Employer requires an employee to cancel a prescheduled Holiday Leave Bank day off during the months of November and/or December, the holiday(s) may be carried over to be used within sixty (60) days of the new calendar year. Q) Eligible part-time WWTP employees will receive benefits under this Article that are pro- rated based on their full-time equivalent percentage. 7.2 Eligible full-time employees not covered by Section 7.1.3 will be compensated for each holiday listed in Section 7.1 based on the employees' scheduled work day at their straight - time hourly rate for each holiday as follows: (a) An employee working a schedule of five (5) eight (8) hour days will be compensated for an eight (8) hour holiday. (b) An employee working a four (4) ten (10) schedule will be compensated for a ten (10) hour holiday. (c) An employee working a schedule of nine (9) hour days in an eighty (80) hour payroll period will be compensated for a nine (9) hour holiday or an eight (8) hour holiday. (d) Employees working a schedule of eighty (80) hours in a seven (7) day schedule (week one = three [3] twelve (12) hour shifts and one [1] eight [8] hour shift; week two = three [3] twelve [12] hour shifts) will be compensated for a twelve (12) or an eight (8) hour holiday. (e) Part-time employees will receive holiday pay on a pro -rated basis. (f) Employees are eligible for holiday pay if they are in paid status on the employee's regular scheduled work day preceding the holiday. (g) Employees whose employment is terminated immediately prior to a holiday are not entitled to holiday pay. (h) In all cases, a total of forty (40) hours per work week at straight time shall be accounted and paid for on the time sheets. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 11 Packet Pg. 321 8.17.a 7.3 Holiday Pay - If any work is performed by an employee on the holidays listed in Section 7.1, the employee shall be compensated at one and one-half (1.5) times the employee's straight -time hourly rate, except for employees on Stand-by Duty, which is covered in Appendix A. No employee shall be called on such holiday for less than the callback rate. 7.4 If a holiday occurs during an employee's vacation, the day shall be considered a holiday rather than a vacation day. 7.5 For Departments and Divisions other than the WWTP, if a holiday falls on a regularly scheduled day off, the employee shall observe the work day immediately preceding or following as the holiday. With mutual agreement between the employee and the Supervisor, the day may be taken at another time within the same payroll period in which the holiday falls. ARTICLE 8 VACATIONS 8.1 All regular full-time employees shall receive vacation with full pay annually in accordance with the following: YEARS OF EMPLOYMENT HOURS OF VACATION ACCRUAL RATE EFFECTIVE First 6 months 48 hours 7th month (lump sum) Second 6 months 40 hours additional 13th month (lump sum) 2 through 4 years 88 hours 13th month 5 through 9 years 128 hours 49th month 10 through 14 years 168 hours 109th month 15 through 18 years 176 hours 169th month 19 through 25 years 192 hours 217th month 26 years and thereafter 208 hours 301st month 8.2 Vacations shall be scheduled with consideration to Divisional staffing assignments. All employees shall submit their requests for vacation between January 1 and March 15, for the following twelve (12) month period, for seniority to be used as the criteria for vacation selection preference. The Supervisor will act on and approve vacation requests within two (2) weeks following March 15. After March 15, vacation requests for the following twelve (12) months will be considered by date and time of the submission of the written request, with those submitted earliest receiving first consideration. 8.3 Upon resignation or termination, except for terminations for theft, intentional destruction of property, workplace violence or similar instances of gross misconduct, an employee shall be entitled to payment for their unused accrued vacation. Employees on probation shall be allowed to use accrued vacation time following completion of six (6) continuous months of employment, subject to Departmental/Divisional scheduling guidelines. 8.3.1 In scheduling vacations, the Employer will consider a vacation week to include both the employee's regularly scheduled work shifts and the employee's scheduled days off. Employees may trade days off in order to accommodate vacation requests, as long as the trades are approved by the Supervisor before the trade takes place. Trading days off and the resulting schedule changes shall not require the Employer to provide required schedule change notice or posting of a new schedule as provided in Article 4 of this Agreement. 8.4 The maximum vacation accrual available to any employee shall be twice the accrual rate to which the employee is entitled under Section 8.1 above. Sufficient annual vacation time will be scheduled in accordance with Section 8.2 so that any employee will not exceed their maximum vacation accrual throughout the calendar year. Adjustments to the annual AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 12 Packet Pg. 322 8.17.a vacation schedule will be allowed by the Supervisor as required during the year if the employee identifies that the maximum twenty-four (24) month accrual will be exceeded. If the maximum is attained, employees will be required to take vacation within the current pay period to maintain the leave balance at or below the maximum. ARTICLE 9 LEAVES 9.1 Sick Leave - Sick leave shall accrue at the rate of eight (8) hours for each full calendar month of the full-time employee's service, provided that once an employee accrues a total of one thousand (1,000) sick leave hours, the accrual rate will reduce to one (1) hour of sick leave for every forty (40) hours worked per week and shall be subject to an annual carryover maximum of one thousand forty (1,040) hours. If an employee's total accrual drops below one thousand (1,000) hours, the standard accrual rate of eight (8) hours of paid sick leave per their percentage of full-time employee status will continue until the employee again reaches one thousand (1,000) hours. Part-time employees regularly working twenty (20) hours per week or more shall receive pro -rated sick leave; provided however, for Sections 9.1.1 through 9.1.3, a limit of eight hundred (800) hours shall apply. 9.1.1 Annual Leave Cash -out - An employee who has accrued in excess of eight hundred (800) hours of sick leave may convert the excess hours to a cash payment at a rate of three (3) hours of sick leave for one (1) hour compensation, at the employee's current rate of pay, up to a maximum of one thousand dollars ($1,000.00) per year. The Employer shall notify the employees of their accrued sick leave hours November 1 of each year. The sick leave cash -out shall be paid on the first check in January of the following year. Employees must request optional sick leave cash -out within ten (10) working days from their notice of accrued sick leave. 9.1.2 Upon honorable termination, active employees shall have their accrued sick leave, to a maximum of eight hundred (800) hours, paid out in accordance with the following formula: (a) Fifty percent (50%) upon resignation upon providing two weeks' notice; or (b) Fifty percent (50%) upon lay-off; or (c) Fifty percent (50%) upon retirement; or (d) One Hundred percent (100%) (payable to the employee's beneficiary) upon death 9.1.3 For purposes of this Article, "honorable" shall mean any termination other than discharge for just cause. 9.1.4 Accrued sick leave may be used for: (a) An absence resulting from an employee's mental or physical illness, injury or health condition; to accommodate the employee's need for medical diagnosis, care or treatment of a mental or physical illness, injury or health condition; or an employee's need for preventive medical care; (b) The need to care for a family member with a mental or physical illness injury or health condition; care of a family member who needs medical diagnosis, care or treatment of a mental or physical illness, or care for a family member who needs preventive medical care; (c) When the employee's workplace has been closed by order of a public official for any health -related reason, or when an employee's child's school or place of care has been closed for such a reason; (d) For absences that qualify for leave under the domestic violence leave act, chapter 49.76 RCW; AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 13 Packet Pg. 323 8.17.a (e) For purposes of this Section, "family member" means a child, including a biological, adopted or foster child, step -child, or a child to whom the employee stands in loco parentis, is a legal guardian or is a de facto parent, regardless of age or dependency status; a biological, adoptive, de facto or foster parent, step-parent or legal guardian of an employee or the employee's spouse or registered domestic partner or a person who stood in loco parentis when the employee was a minor child; a spouse; a registered domestic partner; a grandparent; a grandchild, a sibling or an individual who either regularly resides in the employee's home or where the relationship with the employee creates an expectation that the employee will care for the individual, and that individual depends on the employee for care. (f) For other circumstances if authorized by the Department Head. (g) With a Supervisor's approval, employees may use other accrued paid leave in place of or in addition to sick leave for any purposes described in Section 9.1.4. 9.1.5 The certificate of a physician and/or written report concerning the need for the sick leave may be required by the Employer for absences exceeding three (3) days, and if required, shall be supplied by the employee in order to qualify for sick leave with pay. The Employer's requirements for verification may not result in an unreasonable burden or expense on the employee and may not exceed privacy or verification requirements otherwise established by law. 9.1.6 In any instance involving use of a fraction of a day's sick leave, the minimum charge to the employee's sick leave account shall be fifteen (15) minutes. 9.1.7 State Labor and Industries has interpreted RCW 49.46.210 as rendering unlawful any programs that discourage employees from using sick leave. The parties agree to suspend the provisions of the Incentive Annual Leave Days Off program, as described in Sections 9.1.7 through 9.1.7.3. However, these provisions shall be reinstated in the event that a court of competent jurisdiction rules that such programs are lawful. Employees who maintain a good attendance record shall be eligible for the following incentive Annual Leave Days off for the corresponding annual sick leave usage. FMLA leave and Washington Family Care Act leave shall not be counted as sick leave usage for the purpose of this section: Hours of Sick Leave Usage Per Year Annual Leave Hours Earned 0 24 8 16 16 8 24+ 0 9.1.7.1 Use of the earned Annual Leave Days shall be in the year following the year the employee's attendance record has been established. 9.1.7.2 Absences due to an accepted State Workman's Compensation illness or injury shall not be taken into consideration when applying the eligibility standards of Section 9.1.7. 9.1.7.3 The Annual Leave Hours Earned correlating with Hours of Sick Usage as specified in Section 9.1.7, shall be pro -rated to the closest full hour for purposes of establishing employee eligibility standards. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 14 Packet Pg. 324 8.17.a 9.2 Bereavement Leave - In the event of a death in the "immediate family" of an employee, the Department Head shall upon request grant the employee bereavement leave with pay. The maximum number of work days granted shall be three (3); provided however, in the event travel is required to attend a funeral, additional time not to exceed three (3) days may be granted. Such additional leave shall be deducted from the employee's sick leave account. The term "immediate family" shall include: spouse; son; daughter; mother; father; brother; sister; mother-in-law; father-in-law; brother-in-law; sister-in-law; grandparents; grandchildren and step relations. "Spouse" shall mean an individual who is married to an employee of the Employer under the laws of the state of Washington, or who is in a domestic partnership which is registered with or recognized by the state of Washington in accordance with the provisions of Chapter 26.60 RCW. Immediate family also refers to the spouse's relatives the same as designated for the employee. 9.3 Jury Duty Leave - The Employer will provide employees time off with pay for jury duty service up to a maximum of one (1) month each time they are called for jury service. If jury duty extends beyond one hundred seventy-four (174) hours of paid leave in any one instance, the additional leave will be unpaid. (Existing Employer policy - 8.6) 9.3.1 Payment provided by the courts during periods of paid jury duty must be paid over to the Employer, excluding expense reimbursement, such as mileage. (Existing Employer policy -8.6) 9.3.2 Employees must provide their Supervisor with a copy of the jury duty summons as soon as possible after receiving it. (Existing Employer policy - 8.6) 9.3.3 Upon completion of jury duty, employees are required to provide their Supervisor with proof of jury duty service. (Existing Employer policy - 8.6) 9.3.4 If employees are dismissed from jury duty service three (3) hours or more from the end of their shift, then they are required to report back to work. Employees have the option of using vacation or compensatory time for the remainder of their shift after subtracting travel time from the court house to work. 9.3.5 If employees are required to attend jury duty service on their regular scheduled day(s) off, the Employer is not required to change their work schedule to assure that their jury duty service and work schedule overlap each other. 9.3.6 If employees are required to attend jury duty service and are scheduled to work swing shift or graveyard, they will not be required to report to work. Early dismissal from jury duty will follow the same policies that apply to day -shift employees. 9.3.7 Employees who work swing shift or graveyard have the option of changing their work schedule from swing shift or graveyard to working day shift while they are on jury duty service. 9.4 Witness Duty - An employee who is required to serve as a witness as a result of official Public Works Department duties or is required to appear before a Court, Legislative Committee or Quasi -Judicial body as a witness in response to a subpoena or other legally binding directive shall be permitted authorized leave with pay less any amount received from the Courts or the subpoenaing party. 9.5 Leave of Absence - If approved by the Employer, regular employees may take up to six (6) months leave of absence without pay. Such leaves shall not constitute a break in service but no benefits shall accrue during the leave of absence. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 15 Packet Pg. 325 8.17.a 9.6 State Paid Family Medical Leave Act (PFML) - Employees are eligible for paid family medical leave consistent with the state PFML. The premium cost for the leave will be collected as follows: The Employer will pay for fifty-five percent (55%) of the premiums due for the medical leave portion, with the employee paying forty-five percent (45%) of the remaining premium. The Employer will pay one hundred percent (100%) of the premiums due for the family leave portion. Employees on PFML may use eligible leave balances to supplement their state leave per Employer Personnel Policies, Appendix E. ARTICLE 10 HEALTH & WELFARE AND INDUSTRIAL INSURANCE 10.1 Health Insurance Plans 10.1.1 Coverage - The Employer shall make available to regular full-time and regular eligible part- time employees, and their eligible spouses and dependents, an insurance program that includes medical, dental, and vision insurance, and an Employee Assistance Plan (EAP) benefit. This insurance program includes the following: 10.1.2 Medical Insurance - Employees may choose between the following medical plans: Association of Washington Cities ("AWC") Regence Health First Plan 250 or AWC Kaiser Permanente Cooperative 200 Deductible/$20 Co -Pay plan. The Employer reserves the right to re -open negotiations related to health insurance. 10.1.3 Dental Insurance - Dental insurance is provided through the AWC Washington Dental Service Plan F with Option III (Orthodontia). 10.1.4 Vision Insurance - Vision insurance is provided through the AWC Vision Service Plan ($10.00 deductible). 10.1.5 EAP Benefit - The Employee Assistance Program benefit is provided through AWC. 10.1.6 The Employer will provide an IRS 125 Flexible Spending Account with a debit card allowing pre-tax deductions for medical, childcare and transportation expenses as permitted by law. The Employer agrees to pay all fees for the establishment and maintenance of the FSA accounts for which it is legally allowed to pay. 10.2 Health Insurance Premiums 10.2.1 Full -Time Employees — Effective upon adoption of the Agreement by the Union and the Employer, but no later than January 1, 2023, for all eligible regular full-time employees and their eligible spouses and dependents, the Employer will pay one hundred percent (100%) of the employee aggregate premium and ninety percent (90%) of the aggregate premium costs for the employee's eligible spouse and/or dependents of the benefits specified in Section 10.1.1. 10.2.2 Part-time Employees -For regular part-time employees normally scheduled to work a minimum of twenty (20) hours per week and their eligible spouses and dependents, the Employer's premium contribution described in Section 10.2.1 will be reduced on a pro rated basis according to the part-time employee's budgeted FTE. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 16 Packet Pg. 326 8.17.a 10.2.3 Health Reimbursement Arrangement/Voluntary Employees' Beneficiary Association (HRA/VEBA) -The Employer will establish an HRA/VEBA for each employee who is eligible and enrolled in or covered by one of the Employer's health insurance plans as described in Section 10.1.2. The Employer agrees to pay all fees for the establishment and maintenance of the HRA/VEBA accounts. Effective upon the dates listed below, the Employer agrees to make the following contributions to the HRA/VEBA accounts: Year Contribution January 1,2022 $250 January 1,2023 $250 January 1,2024 $250 Union members, as a group, may vote to make contributions via payroll deduction to their HRA/VEBA account. The amount of the HRA/VEBA contribution may be adjusted by a majority vote of Union members, no more than once per year, and with appropriate notice to the Employer. In addition to the amounts listed above, the Employer agrees to make a one-time contribution to the HRA/VEBA account of each participating employee in the amount of one thousand dollars ($1,000.00). This contribution will be made as soon as is administratively possible following ratification. By a majority vote of the ratifying bargaining unit employees, this one thousand dollar ($1,000.00) sum shall be paid in cash along with other retroactive cash payments required by this Agreement. 10.3 Chanaes to Health Insurance Plans 10.3.1 Change to Plan Benefits — In the event that AWC adopts the benefit changes to the health insurance plans specified in this Article during the term of this Agreement, such changes will be automatically incorporated into this Agreement. For health insurance premiums, Section 10.2.1 applies. 10.3.2 Plan Changes — The Employer may change health insurance plans during the term of the Agreement provided that any replacement plan provides materially equivalent or better benefits. If the changes reduce the benefit or requires an additional contribution by the employee, the Employer agrees to bargain both the decision and the impact of the change. 10.4 Life Insurance — The Employer will provide a life insurance benefit to eligible employees in accord with its Personnel Policies. 10.5 State Industrial Insurance — The Employer will provide State Industrial Insurance for each employee covered by this Agreement on the same basis as provided in the past. Additionally, when an employee is injured at work and is released to light or modified work duties and the Employer has determined it has light and/or modified work duty available for the employee, the employee will return to work on light duty. ARTICLE 11 MISCELLANEOUS 11.1 The Employer shall furnish uniforms and laundry service so each employee will have up to one (1) clean uniform each work day. The uniform provided will be clean, safe, presentable, and appropriate for the work environment. The employee will also be provided with coveralls and jackets if appropriate as needed. Each employee shall be responsible for custody and return of the uniforms assigned to them. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 17 Packet Pg. 327 8.17.a 11.1.1 As an alternative to vendor provided and laundered uniforms, with the approval of the Divisional LMC and final approval by the Department Director, an alternative uniform to that provided in 11.1 may be provided by the Employer. The cost of any authorized alternative uniform shall not exceed the previous year Division's cost to furnish a vendor supplied uniform based on the standard set by 11.1. Uniforms purchased per this section will be returned to the Employer when it is replaced with a new article of clothing. This alternative 11.1.1 does not apply to Parks and Fleet Maintenance Divisions. 11.1.2 Divisional uniform standards and replacement criteria will be defined by the Divisional LMC with final approval by the Department Director. Uniforms are to be used for work related duties only. 11.2 Raingear - The Employer shall furnish raingear which shall include bib overalls, jacket, gloves and steel -toed rubber boots, which shall be returned upon termination or upon reassignment to a position not requiring raingear. 11.3 Footwear - When assigned to positions where safety footwear is required, the employee shall purchase and replace such footwear as necessary. A safety footwear allowance as set forth within Section 11.3.1 shall be provided in January of each year to each employee assigned prior to July 1 of the preceding year to positions where such footwear is required. New employees will be provided a pro -rated footwear allowance for the year based upon their month of hire. The employee shall not wear Employer provided rain gear or safety foot protection except while on duty for the Employer and while going directly to and from work. Failure to wear safety foot protection where required shall be grounds for termination or other disciplinary action. Safety footwear shall comply with the American National Standard Institute (ANSI) standard for Safety -Toe Footwear, Z41.1-1967 (ANZS Z41.1). 11.3.1 Effective January 1, 2023, the safety footwear allowance shall be two hundred and fifty dollars ($250.00) annually. 11.3.2 Employees will receive their annual safety footwear allowance each January in their paycheck. The Employer will inform employees of the names of vendors that provide the Employer with a discount for safety footwear. Employees shall wear appropriate well - maintained footwear while on the job. 11.4 Supervisory Duties - The employees may at times and in some cases may at all times perform some duties of a Supervisor. Nothing in this Agreement shall in any way interfere with carrying out their duties. 11.5 Liability Insurance - In the event the Employer's public liability insurance premiums are increased because of the actions of a particular employee or particular employees, whether on or off duty, the Employer may exercise any of the following options, subject to grievance procedures as set forth in this Agreement: - Reclassify the employee or employees to a position out of the risk area and at the rate of pay applicable to the new position; or - Dismiss that particular employee or employees. 11.6 Safety Equipment - Employees shall be responsible for using the safety equipment and clothing provided by the Employer. The Employer recognizes its duty to provide approved safety equipment to employees. 11.7 Spouse/Domestic Partner Definition — Spouse is defined to be an individual married to the employee or a registered domestic partner, registered in accordance with RCW 26.60.040. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 18 Packet Pg. 328 8.17.a 11.8 The Employer has established surveillance cameras in some workplace locations. The Employer agrees to not engage in routine spot surveillance of employees, nor use the cameras to monitor routine employee performance of job duties. 11.9 The Employer will promptly inform an employee of any time card changes the Employer makes to the employee's time card. 11.10 In no case shall compounding or pyramiding be allowed. 11.11 Employees shall be eligible to receive free access to use the Employer's recreation facilities at Anderson Center and free passes to Yost Pool to be used during an employee's non -working hours. ARTICLE 12 MANAGEMENT'S RIGHTS 12.1 The Union recognizes the prerogative of the Employer to operate and manage its affairs in all respects in accordance with its responsibilities, and the powers and authority which the Employer possesses. 12.2 The Employer has the authority to adopt rules for the operation of the Department and conduct of its employees provided such rules are not in conflict with the provisions of this Agreement or with applicable law. 12.3 The Employer has the right to schedule overtime work as required in a manner most advantageous to the Employer and consistent with the requirements of municipal employment and public interest. 12.4 Every incidental duty connected with operations enumerated in job descriptions is not always specifically described, nevertheless, it is intended that all such duties shall be performed by the employee. 12.5 The Employer reserves the right to discipline or discharge for just cause. The Employer reserves the right to lay off for lack of work or funds, or the occurrence of conditions beyond the control of the Employer, or where such continuation of work would be wasteful and unproductive. 12.6 The Employer has the right to assign work and determine the duties of employees, to schedule hours of work, to determine the number of personnel to be assigned at any time, and to perform all other functions not limited by this Agreement. 12.7 Employees aggrieved shall first work as instructed or directed and shall then be able to grieve such instruction or direction, except in the event of a genuine personal safety issue the employee may decline the assignment until the safety issue is resolved. ARTICLE 13 NO STRIKE PROVISION 13.1 Nothing contained in this Agreement shall permit or be construed to grant any employee or group of employees the right to strike or refuse to perform their prescribed duties. 13.2 During the life of this Agreement there shall be no strikes or refusal to perform official duties and there shall be no lockout. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 19 Packet Pg. 329 8.17.a ARTICLE 14 CORRECTIVE ACTION 14.1 The Employer may discipline an employee for just cause. Discipline shall be progressive in nature and appropriate for the offense. Formal discipline subject to the grievance procedure shall start with a written Verbal Warning notice; provided however, only disciplinary actions greater than a Final Written Warning notice may be processed beyond Step 3 of the grievance procedure. 14.2 Corrective action notices clearly shall identify the level of the discipline issued. In general, the progression for discipline will be as follows, although it is understood that each individual case must be judged on its own merits, and that corrective action shall be dependent upon the seriousness of the situation: • Documented Verbal Warning • Written Warning • Final Written Warning • Suspension/Demotion • Discharge 14.3 The Employer recognizes the right of an employee to Union representation during the investigative phase of corrective action. The employee must make a clear request for Union representation before or during the interview. 14.4 All notices for corrective action and/or discharge will be provided in writing to the affected employee(s) within thirty (30) business days (Monday through Fridays, excluding the holidays listed in Article 7) from the date the Employer became aware of the violation alleged. Extensions of the time limit shall be on a case -by -case basis only with mutual written agreement between the Employer and the Union. In cases where the extension is needed because an employee under investigation is on leave or vacation, an extension automatically will be granted beginning the first day the employee is on leave. The Union shall be informed of the date the employee's leave began. The thirty (30) day timeline resumes the first day the employee returns to active duty. If the Employer places an employee on paid administrative leave, an extension shall be granted for the duration of the paid administrative leave. 14.5 All Verbal, Written and Final Written Warnings shall remain in effect for a period of twenty- four (24) months from the date the corrective action was issued. If no other disciplinary action is taken during such twenty-four (24) month period, the disciplinary notice shall be removed from the employee's file. A copy of any disciplinary action shall be emailed to the Union. Employees have the right to provide a written rebuttal statement as an attachment to all corrective action notices, in addition to their access to the grievance procedure. Disciplinary/corrective action notices removed from employee personnel files are recorded into a discipline log in HR. ARTICLE 15 GRIEVANCE PROCEDURE 15.1 A "grievance" shall be defined as an issue raised relating to the interpretation, application or violation of any terms or provision of this Agreement. 15.2 STEP 1 - When employees have a grievance they shall immediately bring it to the attention of their immediate Supervisor. The employee and Supervisor shall attempt to settle the grievance through informal discussion. If the grievance cannot be settled through informal discussion to the satisfaction of the employee, the employee shall state the grievance in writing and present it to their Supervisor in accordance with the procedure set forth below. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 20 Packet Pg. 330 8.17.a 15.2.1 STEP 2 - An employee and/or the Union, within fourteen (14) calendar days from the occurrence or knowledge of the occurrence of an alleged grievance (but in no event more than sixty (60) calendar days from the date of occurrence), may bring said grievance to the attention of their immediate Supervisor in writing. 15.2.2 STEP 3 - The immediate Supervisor shall make every effort to resolve the alleged grievance within fourteen (14) calendar days. Failure of the immediate Supervisor to resolve the alleged grievance within the fourteen (14) calendar day period shall permit the Union the right to submit a written demand for resolution for the alleged grievance to the Department Head and the Mayor's designee, who shall rule on the merits of the alleged grievance and respond in writing within fourteen (14) calendar days. 15.2.3 STEP 4 - Failure of the Department Head and/or the Mayor's designee to satisfactorily resolve the alleged grievance within the fourteen (14) calendar day period shall permit the Union the right to submit a demand for arbitration to the Employer in writing within fourteen (14) calendar days. 15.2.4 The Employer and the Union shall immediately thereafter select an arbitrator to hear the dispute. If the Employer and the Union are not able to agree upon an arbitrator within fourteen (14) calendar days after receipt by the Employer of the written demand for arbitration, the Union may request a list of eleven (11) arbitrators from the Federal Mediation and Conciliation Service. The list shall be limited to arbitrators who are from the Washington and/or Oregon sub -regions. Within fourteen (14) calendar days after receipt of same, the parties shall alternately strike the names of the arbitrators until only one name remains who shall hear the dispute. The party striking first will be the loser of the flip of a coin. 15.2.5 The Arbitrator shall have no power to render a decision that will add to, subtract from, alter, change or modify the terms of this Agreement, and their power shall be limited to interpretation or application of the express terms of this Agreement, and all other matters shall be excluded from arbitration. The decision of the arbitrator shall be presented in writing, and shall be final and binding upon the parties. 15.3 Nothing herein shall prevent an employee from seeking assistance from the Union or the Union from furnishing such assistance at any stage of the grievance procedure. 15.4 The expense for the Arbitrator, the cost of any hearing room and the cost of a shorthand reporter, unless such are paid by the State of Washington, shall be shared equally by the parties. Each party shall pay the compensation and expenses for its own representatives and witnesses, including attorney's fees. 15.5 Time limits within the grievance procedure may be waived or extended by the mutual agreement of both parties. Any grievance shall be considered settled at the completion of any step if the employee is satisfied or deemed withdrawn if the matter is not appealed within the prescribed period of time. If the Employer fails to respond within the specified time limits, the grievance shall proceed to the next step of the grievance procedure. 15.6 By mutual agreement between the Union representative and the Mayor's Office, an employee or the Union may initiate a grievance at the Department Head level. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 21 Packet Pg. 331 8.17.a ARTICLE 16 LABOR-MANAGEMENT CONFERENCE COMMITTEE 16.1 Labor -Management Conference Committee (LMCC) - The Employer and the Union shall establish a Labor -Management Conference Committee for each Division in Public Works and Parks, which the function of the Labor -Management Conference Committee shall be to discuss issues of mutual interest and/or concern for the purpose of establishing a harmonious working relationship between the employees, the Employer, and the Union. The Labor -Management Conference Committee shall meet as necessary and at times that are mutually acceptable and shall be run according to a mutually developed agenda. The Labor -Management Conference Committee shall not have the power to change the Labor Agreement between the parties, negotiate new agreements or resolve grievances beyond what has been agreed to within this Labor Agreement, except as has been granted by the Union and the Employer. The attendees of each of the LMCC meetings shall be agreed to by the Employer's Management LMCC representative and the Union Business Agent as determined by the discussion items for the meeting Agenda. The Employer and the Union agree that the purpose of the Labor Management Conference Committee is to provide a forum for free and open discussion and collaboration. Accordingly all comments, writings and discussions used in LMCC meetings shall not be used as evidence for any unfair labor practice charge or contract grievance. ARTICLE 17 SAVINGS CLAUSE 17.1 It is the intention for the parties hereto to comply with all applicable law and they believe that each and every part of this Agreement is lawful. All provisions of the Agreement shall be complied with unless any of such provisions shall be declared invalid or inoperative by a court of final jurisdiction. In such event either party may request renegotiations of such invalid provisions for the purpose of adequate and lawful replacement thereof; provided however, such findings shall have no effect whatsoever on the balance of this Agreement. ARTICLE 18 DURATION 18.1 The terms and conditions of employment of this 2022 through 2024 Labor Agreement shall become effective upon its adoption by the Employer, except where noted otherwise in this Agreement, and shall remain in full force and effect through December 31, 2024, and shall remain in effect during the course of negotiations on a new Labor Agreement. 18.2 At least five (5) months prior to December 31, 2024, the Union and the Employer shall have the right to open this Agreement for the purpose of negotiating changes in the Agreement. PUBLIC, PROFESSIONAL & OFFICE -CLERICAL CITY OF EDMONDS, WASHINGTON EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters By By Chad Baker Mike Nelson Secretary -Treasurer Mayor Date Date AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 22 Packet Pg. 332 8.17.a APPENDIX "A" to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Public Works and Parks Department Maintenance Employees) January 01, 2022 through December 31, 2024 THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE - CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union. A.1 Effective January 01, 2022, the monthly rates of pay for each classification covered by this Agreement shall be as follows: Grade Classification STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 00-06m 07-18m 19-30m 31-42m 43-54m R Unassigned $8726 $9162 $9620 $10101 $10606 Q Unassigned $8310 $8726 $9162 $9620 $10101 P WWTP Lead Operator $7915 $8310 $8726 $9162 $9620 O WWTP Lead Maintenance $7538 $7915 $8310 $8726 $9162 Mechanic Lead Fleet Mechanic N Stormwater Maintenance Lead $7179 $7538 $7915 $8310 $8726 Worker Street Maintenance Lead Worker Water Maintenance Lead Worker Sewer Maintenance Lead Worker Parks Maintenance Lead Worker City Electrician WWTP Senior Instrument Technician/Plant Electrician WWTP Senior Maintenance Mechanic WWTP Water Quality Analyst WWTP Operator 3 M Lead Building Maintenance $6837 $7179 $7538 $7915 $8310 Operator Senior Fleet Mechanic L Cemetery Sexton $6511 $6837 $7179 $7538 $7915 WWTP Instrument Technician/Plant Electrician Water Quality Control Technician WWTP Senior Lab Technician Traffic Control Technician AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 23 Packet Pg. 333 8.17.a Grade Classification STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 00-06m 07-18m 19-30m 31-42m 43-54m K WWTP Lab Technician $6201 $6511 $6837 $7179 $7538 WWTP Pre -Treatment Technician Senior Street Maintenance Worker -Cement Finisher WWTP Operator 2 Fleet Mechanic Parks Maintenance Mechanic Senior Storm Maintenance/GIS Worker Senior Sewer Maintenance Worker J Field Arborist $5906 $6201 $6511 $6837 $7179 Building Maintenance Operator WWTP Maintenance Mechanic Senior Parks Maintenance Worker Senior Storm Maintenance Worker Senior Street Maintenance Worker Senior Water Maintenance Worker WWTP Operator 1 1 Street Maintenance Worker $5625 $5906 $6201 $6511 $6837 Storm Maintenance Worker Water Maintenance Worker Parks Maintenance Worker Sewer Maintenance Worker H Lead Custodian $5357 $5625 $5906 $6201 $6511 G Unassigned $5102 $5357 $5625 $5906 $6201 F Senior Meter Reader $4859 $5102 $5357 $5625 $5906 WWTP Operator -in -Training E Maintenance Custodian $4628 $4859 $5102 $5357 $5625 Meter Reader D Custodian $4407 $4628 $4859 $5102 $5357 C Unassigned $4197 $4407 $4628 $4859 $5102 B Seasonal/Temporary Worker $21.09 $22.15 $23.25 $24.42 $25.64 A.1.1 Employees in the Maintenance Worker classification, Step 5, who have been at Step 5 for at least six (6) months, shall be upgraded to the Senior Maintenance Worker classification pay grade at a Step that will provide for at least a five percent (5%) wage rate increase upon completion of the minimum competence requirements as established by the Labor Management Conference Committee (LMCC). A.1.2 Employees in the Custodian classification, Step 5, who have been at Step 5 for at least six (6) months, shall be upgraded to the Maintenance Custodian classification pay grade at a Step that will provide for at least a five percent (5%) wage rate increase upon completion of the minimum competence requirements as established by the Labor Management Conference Committee (LMCC). AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 24 Packet Pg. 334 8.17.a A.1.2.1 Employees who are assigned to work in the Public Safety Building — Police Department, shall receive a premium pay of two percent (2%) for that day's shift. In order to perform work in the Police Department an employee shall be required to be fingerprinted and pass a background check as required by the Washington State Patrol. In order to pass the background check the employee must meet the requirements set forth in the WSP policy. Only those who successfully complete the process would be eligible for a two percent (2%) premium shift pay. A.1.3 Fleet Mechanic and Meter Reader Progression A.1.3.1 Employees in the Fleet Mechanic classification, Step 5, who have been at Step 5 for at least six (6) months, shall be upgraded to Senior Fleet Mechanic classification pay grade at a Step that will provide for at least a five percent (5%) wage rate increase upon demonstrating and maintaining skills, as established by the Labor Management Conference Committee (LMCC). A.1.3.2 Employees in the Meter Reader classification, Step 5, who have been at Step 5 for at least six (6) months, shall be upgraded to the Senior Meter Reader classification pay grade at a Step that will provide for at least a five percent (5%) wage rate increase upon demonstrating and maintaining skills, as established by the Labor Management Conference Committee (LMCC). A.1.4 Effective January 1, 2022, in addition to the market adjustments captured in Appendix A.1 and Appendix C, all employees received a cost -of -living wage increase of five and one-half percent (5.5%), reflected in Appendix A.1. A.1.5 Effective January 1, 2023, the monthly rates of pay for each classification covered by this Agreement shall be increased by one hundred percent (100%) of the percentage increase in the Seattle -Tacoma -Bellevue Area Consumer Price Index semi-annual average from June 2021 to June 2022, with a minimum increase of one percent (1%) and a maximum increase of five and one-half percent (5.5%). The Index used shall be the Consumer Price Index for Urban Consumers (CPI-U), All Items Indexes, Revised Series (1982-84+100) for the Seattle -Tacoma -Bellevue area, as published by the Bureau of Labor Statistics. A.1.6 Effective January 1, 2024, the monthly rates of pay for each classification covered by this Agreement shall be increased by one hundred percent (100%) of the percentage increase in the Seattle -Tacoma -Bellevue Area Consumer Price Index semi-annual average from June 2022 to June 2023, with a minimum increase of four and one-half percent (4.5%) and a maximum increase of five and one-half percent (5.5%). The Index used shall be the Consumer Price Index for Urban Consumers (CPI-U), All Items Indexes, Revised Series (1982-84+100) for the Seattle -Tacoma -Bellevue area, as published by the Bureau of Labor Statistics. A.2 The rates of pay set forth within Sections A.1 provides for the maximum time an employee shall be employed in any one particular pay Step. The Employer shall have the right to place an employee in any pay Step set forth within Sections A.1, in which event advancement of said employee to each of the next higher pay Steps shall be automatic upon completion of six (6) months in pay Step 1 and/or twelve (12) months in each higher pay Step. A.3 Generally - Employees shall receive wages according to the Five -Step Pay Plan based upon their total months of service as set forth in Appendix A, Section A.1. Each Step (with the exception of the first Step which represents six [6] months) represents twelve (12) months of service with the Employer in a particularjob classification. The completion of the initial six (6) or twelve (12) month service period establishes the Step anniversary date used for future Step increases. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 25 Packet Pg. 335 8.17.a A.3.1 Pay Step Increases — Following the initial Step increase, future increases to each next higher pay Step shall be made automatically on an employee's Step anniversary after an employee is paid at a given pay Step for twelve (12) months. If the completion of such twelve (12) months occurs at other than the beginning of a semi-monthly pay period, the increase shall be effective at the beginning of the next semi-monthly pay period. A.3.1.1 Effective upon the first day in a Teamster covered position, employees will receive a longevity incentive according to the following schedule. The longevity shall be rolled into the employee's base rate of pay. 5 years 0.5% of base pay rate 10 years 1.0% of base pay rate 14 years 1.5% of base pay rate 19 years 2.0% of base pay rate 25 years 2.5% of base pay rate Effective January 1, 2023, the table above shall be void and replaced with the language and table below: Longevity Incentive — Effective upon the first day in a bargaining unit position, employees will receive a longevity incentive according to the following schedule. The longevity incentive shall be rolled into the employee's base rate of pay. YEARS OF SERVICE 5 years 10 years 14 years 19 years 25 years LONGEVITY PREMIUM 1.0% of base pay rate 1.5% of base pay rate 2.0% of base pay rate 2.5% of base pay rate 3.0% of base pay rate EFFECTIVE DATE 61s' month of employment 121 st month of employment 169th month of employment 229th month of employment 301 st month of employment The above incentives shall be effective upon the beginning of the next semi-monthly pay period following the date the employee completes the respective number of years (i.e., 5 years = 60 months of employment). A.3.2 Promotional Reclassification - An employee promoted to a higher -paid classification shall be placed into the lowest pay Step of the higher classification which still provides for a salary at least five percent (5%) higher than that currently being received by the promoted employee. The date of promotion establishes a new Step anniversary date to be used for future Step increases in the position. An employee promoted to a Lead classification shall be placed into the lowest pay Step which provides for a salary at least five percent (5%) higher than that currently being received by the employees they lead, not to exceed the top Step of the Lead classification pay grade. A.3.3 Demotional Reclassification - An employee demoted from one classification to another shall be placed into the Step affording the same number of months of service the employee had prior to demotion. A.3.3.1 The Union and the Employer agree that in the implementation of the provisions of this Agreement requiring "at least a five percent (5%) wage rate increase" the rules of rounding shall apply where a pay Step of any amount at or exceeding four and six -tenths percent (4.6%) shall be deemed to be five percent (5%). This reflects rounding of the wage scale adjustments as bargained, resulting in some Steps being less than five percent (5%). AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 26 Packet Pg. 336 8.17.a A.3.4 Working out of Classification — Unless otherwise specified, employees assigned to the duties of a higher classification shall be compensated at the lowest pay Step of the higher classification which provides an increase in salary of at least five percent (5%). The wage increase shall be paid as detailed in this Section, depending on the out -of -classification situation. (a) When an employee is assigned to the duties of a higher classification involving the use of heavy equipment for at least one (1) full shift worked, the wage increase will be effective immediately. This Section shall not apply to on-the-job training. An employee may request a training status review to determine whether the employee has completed training. For the purposes of this Section, "heavy equipment" shall be defined as backhoe, large loader, grader, sweeper, tv-unit, mower, jet truck and vactor truck. (b) When an employee is assigned to the duties of a higher classification other than as set forth in Section A.3.4(a), for at least three (3) full consecutive shifts worked, the wage increase shall be retroactive, beginning with the first hour of the assignment. A.3.4.1 Employees assigned to fill in for their Supervisor or Manager (a non -bargaining unit position) shall be compensated for such out -of -classification duty after three (3) full consecutive shifts worked at the rate of seven and a one-half percent (7.5%) above their regular hourly rate of pay. (a) Employees assigned to fill in for their Supervisor or Manager (a non -bargaining unit position) for more than ten (10) full consecutive shifts worked will be paid Acting Pay in accordance with the Employer Personnel Policies, so long as they do not receive less than a seven and one-half percent (7.5%) increase. The compensation shall be retroactive, beginning with the first hour of the assignment. AA Education Policy and Tuition Reimbursement- Employees shall be eligible for reimbursement paid for a job -related course of instruction in accordance with Employer policy. A.4.1 All outside training and education must be pre -approved by management. "Outside training" as used in this Section refers to training that takes place only outside of the Edmonds city limits. Before attending a class, workshop, or conference, a written request must be submitted and must have an approval signature before attending the class, workshop or conference. A.4.2 If the pre -approved class, workshop, or conference falls on an employee's scheduled day(s) off, this will be considered overtime and the employee will be given one and one- half (1 1/2) times their regular straight -time hourly rate of pay or compensatory time, at the employee's choice. (Maximum accrual of compensatory time applies.) Or, an alternative work schedule will be implemented. This does not apply to approved classes taken where the main objective is for the employee to earn a college degree. A.4.3 If the pre -approved class, workshop, or conference is scheduled for evening hours, then this will be considered the employee's own time, unless management requires that the employee take the class at which point it is viewed as overtime eligible per Article 4.2. AAA If the employee is dismissed from the class three (3) hours or more from the end of their shift, then the employee is expected to report back to work. The employee has the option of using vacation or compensatory time for the remainder of their shift after subtracting travel time from the class location back to work. At the discretion of the Manager, employees may use their personal vehicles instead of Employer vehicles for travel to and from outside training. No mileage will be paid for the usage of personal vehicles (when AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 27 Packet Pg. 337 8.17.a authorized) when an Employer vehicle is made available. If an Employer vehicle is not made available for use and an employee uses their personal vehicle, mileage will be compensated at the rate set by the federal Internal Revenue Service on a per -mile basis. A.4.5 If an employee is attending a class during the day and is scheduled to work swing shift or graveyard, the employee will not be required to report to work. Early dismissal from class will follow the same policies that apply to day -shift employees. A.4.6 Employees who work swing shift or graveyard have the option of changing their work schedule from swing shift or graveyard to working day shift while they are attending classes, workshops or conferences. Shift changes with less than two (2) weeks' notice in this situation do not qualify for additional pay if the change is at the employee's request. A.4.7 When attending a conference or workshop, an employee is required to attend the classes being provided. Employees who travel by plane to conferences, workshops or other meetings for work -related matters shall be compensated for travel to and from the airport, as well as flight time, in accordance with state and/or federal law. Employees whose travel requires them to miss additional work time shall be compensated for these hours as required by state and/or federal law. A.4.8 Documentation for CEUs or credits must be turned in to an employee's Supervisor upon completion of the classes, workshops or conferences. A.4.9 Under the Washington Administrative Code, training and meeting time is generally interpreted to mean all time spent by employees attending lectures, meetings, employee trial periods and similar activities required by the Employer, or required by state regulations, and shall be considered hours worked. Online training, if required by the Employer, shall be performed on paid time. A.4.10 Employees who fail a test for a required certification or license shall be allowed to take the test again on paid work time and at the Employer's expense as long as the second attempt occurs within six (6) months of the initial failure. If the test for the certification or license is not available in six (6) months, then the employee may take the test as soon as it becomes available. If the employee fails the test a second time, the employee may, upon written approval from the employee's Division Manager, take the test a third time on paid work time, but the test fee will be at the employee's expense. Any additional attempts must be approved in writing by the employee's Department Director and will be made on the employee's own time (which may include vacation or compensatory time at the employee's request) and at the employee's expense. Employees must successfully obtain any required certification or license within the time frame specified in their position's job description or offer letter. Testing scheduling, regardless of attempt, must be coordinated with and approved by the employee's Supervisor when the test occurs during the employee's work hours in order to ensure a minimal impact to Employer operations. A.5 Building Operator Premium - Employees assigned to the job classifications of Building Maintenance Operator, Maintenance Custodian or Custodian shall be compensated three percent (3%) of their hourly rate of pay in addition to their regular straight -time hourly rate of pay upon obtaining and maintaining a Building Operator Certification II as recognized by the State of Washington Department of General Administration. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 28 Packet Pg. 338 8.17.a A.6 At -Home Contact - Employees shall be compensated for work related contact at home. An at-home contact will be paid in a fifteen (15) minute increment at a double-time rate. Contacts which qualify for pay will only be limited to either extremely urgent situations that cannot wait to be addressed until the following working day or contacts that are approved by the Division Supervisor. (a) When an employee is assigned to Stand-by Duty, compensation for calls at home shall be included as part of the minimum weekly base Stand-by pay. (b) Time spent on an electronic device connected to the Employer SCADA system shall be considered a phone call and paid at the minimum rate and shall apply to staff assigned to Stand-by Duty or other staff requested by a Supervisor to be available via electronic device after hours. A.7 Cell phones are not required to be carried by employees outside of the employee's working hours except for employees assigned to Stand-by Duty. If the Employer, in the future, does require any employee to carry a cell phone or other communication device outside of the employee's working hours, the employee will be considered "On -Call." Prior to implementing this requirement, the contract will be reopened and the compensation negotiated. A.8 Stand-by Duty — In all departments, employees assigned to Stand-by shall be guaranteed a minimum of twelve (12) hours pay per week at one and one-half (1.5) times the employee's straight -time hourly rate of pay. A.9.1 Call -out of Employees on Stand-by Duty - Call -out time for Stand-by purposes starts when the Stand-by employee arrives at the Employer's facilities or job site, and ends when leaving the Employer's facilities or job site at the completion of the job. A.9.2 A Call -out for employees serving Stand-by Duty shall be paid at one and one-half times (1.5) the employee's regular hourly rate of pay, with a two (2) hour minimum (Example: If a Call -out takes one (1) hour, the Stand-by employee shall be paid two (2) hours at one and one-half (1.5) times their regular hourly rate of pay. If a Call -out takes two and one- half (2.5) hours, the Stand-by employee shall be paid two and one-half (2.5) hours at one and one-half (1.5) times their regular hourly rate of pay). Employees responding to call - outs shall receive an additional one (1) hour of pay, paid at the straight -time rate for each call -out. A.9.3 If an employee on Stand-by Duty is called out on a job that lasts in excess of three (3) hours, the entire time shall be paid at two (2) times their regular hourly rate of pay. This provision shall apply only if a single Call -out requires an entire three (3) hour work assignment, and not for multiple Call -outs that add up to more than three (3) hours. A.9.4 If the Stand-by employee receives several calls in a row that must be responded to in the field, then the first call shall qualify for the two (2) hour minimum, as set forth in Section A.9.2. If more calls are responded to within that two (2) hour time period, the work shall be considered part of the original two (2) hours. If the work takes longer than two (2) hours, then the Stand-by employee shall be compensated at one and one-half (1.5) times their regular hourly rate of pay until its completion. A.9.5 If a call needing a response is received after the two (2) hour minimum guarantee is concluded and all the work associated with the Call -outs taken during the two (2) hour period at issue are completed, then another two (2) hour minimum shall apply. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 29 Packet Pg. 339 8.17.a A.10 A Stand-by WWTP Operator must have the ability to respond in accordance with established Employer policies. A.10.1 Stand-by Operations are in effect during the hours that the WWTP is not staffed. If the plant is scheduled to be in operation twenty-four (24) hours a day the Stand-by duties are cancelled. Notice of cancellation must be given prior to the last day worked or a minimum of twenty-four (24) hours. A.11 Employees required by the Employer to be vaccinated may receive up to four (4) hours of compensable work time to accomplish such immunization. PUBLIC, PROFESSIONAL & OFFICE- CITY OF EDMONDS, WASHINGTON CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters By By Chad Baker Mike Nelson Secretary -Treasurer Mayor Date Date AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 30 Packet Pg. 340 8.17.a APPENDIX "B" LETTER OF INTENT by and between CITY OF EDMONDS, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Public Works and Parks Department Maintenance Employees) January 01, 2022 through December 31, 2024 THIS LETTER OF INTENT is entered into by and between the CITY OF EDMONDS, WASHINGTON (the "Employer") and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters (the "Union"). It is understood and agreed by and between the Employer and the Union as follows: The parties agree that it will serve the interests of all parties to clarify the parties' understanding with respect to Seasonal and Temporary employees, and therefore wish to do so in this Letter of Intent. The City and Union hereby agree as follows: 1. Definition of Seasonal & Temporary Employees. The provisions of Section 1.2. of the Union's CBA defining Seasonal & Temporary Employees shall be understood to mean as follows: a. Such an employee who works less than 347 hours in a twelve (12) consecutive month period shall not be considered a member of the Union and their employment shall not be governed by the provisions of the CBA. b. Such an employee who works between 347 and 1,039 hours in a twelve (12) consecutive month period shall be considered a member of the Union, with limited application of the CBA, and their employment shall be governed by the CBA articles specifically set forth in Section 1.2 of the CBA. c. Such an employee who works 1,040 hours or more in a twelve (12) consecutive month period shall be considered a member of the Union and their employment shall be governed by all of the articles of the CBA. Accumulation of Hours From Year to Year. It is intended that, if a Seasonal or Temporary Employee has a twelve (12) month break in service, beginning the day after their last day of work at the Employer, before reemployment with the Employer, the twelve (12) consecutive month calculation period referenced in Section 1.2 of the CBA shall be deemed to have terminated and will begin again. If such an employee has such a twelve (12) month break in service, their hours shall not accumulate from year to year for purposes of the calculation of hours worked under Section 1.2 of the CBA. If such an employee does not have a twelve (12) month break in service, their hours shall accumulate from year to year for such purposes. 3. Clarification of Rights of Seasonal & Temporary Employees. Seasonal & Temporary Employees shall not at any time be deemed: a. to be Regular Full -Time or Regular Part -Time employees of the Employer, as those terms are defined in the Employer Personnel Policies; b. to have completed the probationary period set forth in the CBA at any time; c. to have been "laid off"at the end of each season, as that term is understood in the Employer Personnel Policies and the CBA; d. to have seniority or bumping rights as those terms are defined in the CBA. AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 31 Packet Pg. 341 8.17.a Examples for Clarification. The following examples are provided for the purpose of further clarifying the agreements set forth above. a. Chris works 330 hours during the 2016 season (30 hours per week for 11 weeks from the beginning of April to mid -June). Chris is rehired for eight weeks in July and August 2017. Because Chris has had a twelve (12) consecutive month break in service between June 30, 2016 and July 1, 2017, Chris will not be considered a Union employee, and the twelve (12) consecutive month calculation period begins again on July 1, 2017. Similarly, if Chris works fewer than 347 hours in 2016 and is not rehired in 2017, but is rehired in 2018, Chris will not be considered a Union employee, and the twelve (12) consecutive month calculation period begins again on the first day of work in 2018. b. Shawn works 20 hours a week for 16 weeks in 2016, for a total of 320 hours. In 2017, Shawn works the same schedule. After the first 27 hours in 2017, Shawn will have worked more than 347 hours, and by the end of the season will have worked less than 1,040 hours within a 12 consecutive month period. Therefore, Shawn will be considered a Union bargaining unit member and will be covered by the limited articles of the CBA set forth in Section 1.2 thereof. c. Pat works 330 hours in 2016 and 700 hours in 2017. After reaching 347 hours in the second year, Pat becomes a Union bargaining unit member whose employment is covered by the limited articles of the CBA set forth in Section 1.2 thereof. After reaching 1,040 hours in 2017, Pat will be considered a Union bargaining unit member whose employment will be covered by all of the articles of the CBA until Pat's employment ends or there is a twelve (12) consecutive month break in service, after which the calculation period begins again. d. Lynn works 700 hours in 2016 and again in 2017. Lynn will become a Union bargaining unit member during 2016 (and covered by the limited articles of the CBA set forth in Section 1.2 thereof), and will remain a Union bargaining unit member during 2017 after reaching 1,040 hours (and covered by all of the articles of the CBA) until Lynn's employment ends or there is a twelve (12) consecutive month break in service, after which the calculation period begins again. This Letter of Intent is effective upon signing and shall be incorporated by reference into the 2022-2024 CBA. PUBLIC, PROFESSIONAL & OFFICE- CITY OF EDMONDS, WASHINGTON CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters By Chad Baker Secretary -Treasurer By Date Date Mike Nelson Mayor AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 32 Packet Pg. 342 8.17.a APPENDIX "C" by and between CITY OF EDMONDS, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Public Works and Parks Department Maintenance Employees) January 01, 2022 through December 31, 2024 THIS APPENDIX is entered into by and between the CITY OF EDMONDS, WASHINGTON (the "Employer") and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters (the "Union"). It is understood and agreed by and between the Employer and the Union as follows: In the implementation of the results of the comprehensive market wage study performed by the Employer, the parties agree to the following terms: 1. Employees moving to new wage ranges shall be placed initially on the step they currently occupy in their wage range. 2. If a job classification was advanced one (1) or two (2) wage ranges higher on the scale, employees in that job classification also shall be advanced one (1) Step higher in their new wage range, unless the employee is already on the top step of their current wage range. Those employees shall be at the top step of their new wage range. 3. If a job classification was advanced three (3) or more wage ranges higher on the scale, employees in that job classification also shall be advanced two (2) Steps higher in their new wage range, unless the employee is already on the top step of their current wage range. Those employees shall be at the top step of their new wage range. 4. Employees at the WWTP who received market adjustment in February 2022 retroactively shall be adjusted onto a new Step, if applicable, in accordance with numbers 1 and 2 of this Appendix. 5. Employees who are no longer active employees with the Employer shall not be paid retroactive pay under this Agreement. Employees who remain active employees with the Employer shall receive retroactive pay, even if they have taken a position with the Employer outside the bargaining unit prior to ratification of this Agreement. PUBLIC, PROFESSIONAL & OFFICE - CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters By Chad Baker Secretary -Treasurer By Date Date CITY OF EDMONDS, WASHINGTON Mike Nelson Mayor AGREEMENT 2022-2024 CITY OF EDMONDS (Public Works and Parks Maintenance Employees) PAGE 33 Packet Pg. 343 8.17.b MEMORANDUM OF UNDERSTANDING Amended to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Public Works and Parks Department Maintenance Employees) January 01, 2022 through December 31, 2024 Extended through June 30, 2026 THIS MEMORANDUM OF UNDERSTANDING ("MOU") is supplemental to the AGREEMENT by and between the CITY OF EDMONDS, WASHINGTON (hereinafter the "Employer") and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS, LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters (hereinafter the "Union") (collectively, the "Parties"). WHEREAS, the Parties ratified a Collective Bargaining Agreement (hereinafter "CBA") effective January 1, 2022 through December 31, 2024; and WHEREAS, the Employer and the Union mutually agree that it is in the best interests of both to extend the CBA through June 30, 2026; and WHEREAS, the Employer and the Union mutually agree to open the CBA to provide for an increase in wages for the time period of this extension, but only for the topic of wages; and NOW THEREFORE, the Parties enter into this MOU to memorialize the following agreement: 1. The Parties' CBA, the expiration date of which is currently December 31, 2024, is hereby extended through June 30, 2026. 2. Beginning January 1, 2025, the wages provided for in the CBA for 2024 will be increased by three percent (3%), as reflected in the table below. Grade Classification STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 00-06m 07-18m 19-30m 31-42m 43-54m R Unassigned 9,918.00 10,414.50 10,934.50 11,481.50 12,055.00 Q Unassigned 9,445.00 9,918.00 10,414.50 10,934.50 11,481.50 P WWTP Lead Operator 8,996.00 9,445.00 9,918.00 10,414.50 10,934.50 O WWTP Lead Maintenance Mechanic 8,568.50 8,996.00 9,445.00 9,918.00 10,414.50 Lead Fleet Mechanic N Stormwater Maintenance Lead 8,159.50 8,568.50 8,996.00 9,445.00 9,918.00 Worker Street Maintenance Lead Worker Water Maintenance Lead Worker Sewer Maintenance Lead Worker Parks Maintenance Lead Worker City Electrician WWTP Senior Instrument Technician/Plant Electrician WWTP Senior Maintenance Mechanic WWTP Water Quality Analyst WWTP Operator 3 Packet Pg. 344 8.17.b Grade Classification STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 00-06m 07-18m 19-30m 31-42m 43-54m M Lead Building Maintenance Operator 7,771.50 8,159.50 8,568.50 8,996.00 9,445.00 Senior Fleet Mechanic L Cemetery Sexton 7,400.50 7,771.50 8,159.50 8,568.50 8,996.00 WWTP Instrument Technician/Plant Electrician Water Quality Control Technician WWTP Senior Lab Technician Traffic Control Technician K WWTP Lab Technician 7,048.50 7,400.50 7,771.50 8,159.50 8,568.50 WWTP Pre -Treatment Technician Senior Street Maintenance Worker - Cement Finisher WWTP Operator 2 Fleet Mechanic Parks Maintenance Mechanic Senior Storm Maintenance/GIS Worker Senior Sewer Maintenance Worker J Field Arborist 6,713.50 7,048.50 7,400.50 7,771.50 8,159.50 Building Maintenance Operator WWTP Maintenance Mechanic Senior Parks Maintenance Worker Senior Storm Maintenance Worker Senior Street Maintenance Worker Senior Water Maintenance Worker WWTP Operator 1 1 Street Maintenance Worker 6,393.00 6,713.50 7,048.50 7,400.50 7,771.50 Storm Maintenance Worker Water Maintenance Worker Parks Maintenance Worker Sewer Maintenance Worker H Lead Custodian 6,089.50 6,393.00 6,713.50 7,048.50 7,400.50 G Unassigned 5,800.00 6,089.50 6,393.00 6,713.50 7,048.50 F Senior Meter Reader 5,523.00 5,800.00 6,089.50 6,393.00 6,713.50 WWTP Operator -in -Training E Maintenance Custodian 5,261.00 5,523.00 5,800.00 6,089.50 6,393.00 Meter Reader D Custodian 5,009.00 5,261.00 5,523.00 5,800.00 6,089.50 C Unassigned 4,771.00 5,009.00 5,261.00 5,523.00 5,800.00 B Seasonal/Temporary Worker 23.98 25.17 26.43 27.75 29.14 3. Beginning January 1, 2026, the wages provided for 2025 will be increased by one hundred percent (100%) of the CPI-U for Seattle/Tacoma/Bellevue, June 2024 to June 2025, with a floor of two percent (2%) and a cap of three percent (3%). 4. This MOU is intended to clarify the intent of the Parties with regard to the above referenced matters and does not set a precedent with regard to any other matter. The Parties' CBA shall remain in full force and effect, amended as set forth herein, but only as set forth herein. Packet Pg. 345 8.17.b PUBLIC, PROFESSIONAL & OFFICE- CITY OF EDMONDS, WASHINGTON CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters By By Chad Baker Mike Rosen Secretary -Treasurer Mayor Date Date Packet Pg. 346 8.18 City Council Agenda Item Meeting Date: 10/22/2024 MOU Teamsters Local 763 Wellness Day Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History In the previous collective bargaining cycle, Council had approved providing a "Wellness Day" to represented employees. Due to the timing of the Teamsters contract, this was not included in their previous contract. This MOU addresses adding the Wellness Day to the Teamsters contract as previously approved by Council. The AWC Employee Benefit Trust's WeIlCity program recognizes members that achieve quality standards in employee health promotion. Members that earn the WeIlCity award recive a 2% premium discount on all medical premiums. Achieving this award creates a significant cost savings for the City and requires the active participation of employees. Employees must document their wellness activities in the AWC Castlight platform which tracks employee wellness activities. Employees who complete the required wellness activities, that contribute to the City achieving the WeIlCity award, earn a Wellness day off. This day must be used in the year following the year it was earned. It cannot carry over and it has no cash out value. Addition of the wellness day does not require a budget amendment or increase budget costs as this is leave and not additional compensation. Employees must submit their appropriate documentation which is then verified by Human Resources, in order to receive the Wellness Day off. Staff Recommendation Approve the MOU adding the Wellness Day to the Teamsters Local 763 CBA. Narrative See attached MOU for details of how the Wellness Day is managed. Attachments: City of Edmonds Public Works and Parks MOU Wellness Day 9-25-2024 FINAL Packet Pg. 347 8.18.a MEMORANDUM OF UNDERSTANDING Amended to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Public Works and Parks Department Maintenance Employees) January 01, 2022 through December 31, 2024 Extended through June 30, 2026 THIS MEMORANDUM OF UNDERSTANDING ("MOU") is supplemental to the AGREEMENT by and between the CITY OF EDMONDS, WASHINGTON (hereinafter the "Employer") and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS, LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters (hereinafter the "Union") (collectively, the "Parties"). WHEREAS, the Parties ratified a Collective Bargaining Agreement (hereinafter "CBA") effective January 1, 2022 through December 31, 2024; and WHEREAS, Article 7 of the CBA ("Holidays"), includes provisions for holiday time off, including a floating holiday, which is addressed in Section 7.1; and WHEREAS, for the purpose of internal equity, the Employer desires to include a provision in the CBA for a Wellness Day, to be available to all Union employees who qualify; and NOW THEREFORE, the Parties enter into this MOU to memorialize the following agreement The following paragraph is hereby added to the end of Section 7.1 of the CBA: Wellness Day. Effective January 1, 2025, between January 1 st and December 1 st of each year, employees who provide sufficient evidence to the Human Resources Department that they have completed the requirements of the annual AWC Well City incentive will receive one (1) Wellness Day off. The day off shall be added as a floating holiday for the following year and must be used in compliance with the floating holiday provisions set forth above above. The utilization of the Wellness Day shall not be unreasonably denied by the Employer. 2. Employees who submit sufficient evidence that they have completed the requirements of the annual AWC Well City inventive for 2024 to the Human Resources Department by December 31, 2024 will receive one (1) Wellness Day off in the year 2025. 3. This MOU is intended to clarify the intent of the Parties with regard to the above referenced matters and does not set a precedent with regard to any other matter. The Parties' CBA shall remain in full force and effect, amended as set forth herein, but only as set forth herein. Packet Pg. 348 8.18.a PUBLIC, PROFESSIONAL & OFFICE- CITY OF EDMONDS, WASHINGTON CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters By By Chad Baker Mike Rosen Secretary -Treasurer Mayor Date Date Packet Pg. 349 8.19 City Council Agenda Item Meeting Date: 10/22/2024 EPOA - Law Support 2023-2024 1 Collective Bargaining Agreement (Extension) January 1, 2025 through June 30, 2026 Staff Lead: Human Resources Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History As required by law, the City has engaged in negotiations with the EPOA Law Support bargaining unit regarding the collective bargaining agreement that expired on 12/31/2022. The City and the Union agreed that it was in the best interest of the City and the employees to execute a contract extension addressing only wage adjustments for the period of January 1, 2025 to June 30, 2026. All other areas of the contract remained closed. The City and the Union have reached an agreement on the contract extension. The extension terms were settled within the authority previously provided by Council in a bargaining strategy session to the City's HR Director Staff Recommendation Approve the extension to the Collective Bargaining Agreement with the EPOA Law Support on the Consent Agenda. Narrative The previously approved collective bargaining agreement (CBA) for 1/1/2023 - 12/31/2024 between the City of Edmonds and the EPOA - Law Support bargaining unit is attached for reference. Attached for approval is the MOU extending the CBA. Attachments: EPOA Law Support CBA 23-24 FINAL for Council DRAFT EPOA Law Support MOU - Contract Extension 9.25.2024 Packet Pg. 350 8.19.a April 1, 2023 AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and the EDMONDS POLICE, OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) JANUARY 1, 2023 THROUGH DECEMBER 31, 2024 Packet Pg. 351 8.19.a TABLE OF CONTENTS ARTICLE I RECOGNITION, ASSOCIATION MEMBERSHIP & PAYROLL DEDUCTION 4 ARTICLE II GENDER 4 ARTICLE III ASSOCIATION RIGHTS 5 ARTICLE IV HOURS OF WORK, OVERTIME, CALLBACK, JOB SHARE AND 5 PART-TIME EMPLOYMENT ARTICLE V PROBATION, SENIORITY AND LAYOFF'S 9 ARTICLE VI WAGES 10 ARTICLE VII HOLIDAYS 10 ARTICLE VIII VACATIONS 11 ARTICLE IX LEAVES 12 ARTICLE X INSURANCE 16 ARTICLE XI UNIFORMS ALLOWANCE AND OTHER EQUIPMENT 17 ARTICLE XII MISCELLANEOUS 19 ARTICLE XI1I NO STRIKE PROVISION 20 ARTICLE XIV DISCHARGE, REDUCTION OR DEPRIVATION OF PRIVILEGES 20 ARTICLE XV GRIEVANCE PROCEDURE 20 ARTICLE XVI SAVINGS CLAUSE & MISCELLANEOUS 22 ARTICLE XVII DURATION 23 ARTICLE XVIII ENTIRE AGREEMENT 23 APPENDIX "A" COMPENSATION 25 APPENDIX "B" BILL OF RIGHTS 29 APPENDIX "C" DRUG & ALCOHOL POLICY 32 APPENDIX "D" INFORMATION SERVICES ACCEPTABLE USE POLICY 40 3 Packet Pg. 352 8.19.a AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and the EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) JANUARY 1, 2023 THROUGH DECEMBER 31, 2024 THIS AGREEMENT is by and between the CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and the EDMONDS POLICE OFFICERS' ASSOCIATION, hereinafter referred to as the Association. ARTICLE I. RECOGNITION. ASSOCIATION MEMBERSHIP & PAYROLL DEDUCTION 1.1 Recognition — The Employer recognizes the Association as the sole Collective Bargaining representative for all Employees within the Bargaining Unit as specified in APPENDIX "A." 1.2 Association Membership — The Employer recognizes that members of the bargaining unit may, at their discretion, become members of the Association. 1.3 Payroll Deduct — Upon written authorization from the Association to the Employer that an Employee in the bargaining unit has authorized the Association to deduct membership dues, the Employer shall deduct from the wages of that Employee the sum certified as assessments and monthly dues of the Association and shall forward such sum to the Association except that all deductions for the above items must be uniform and regular to accommodate the monthly machine processed payroll. The Association shall indemnify, defend and hold the Employer harmless against any claims made and against any suit instituted against the Employer on account of any check -off of dues for the Association. The Association shall refund to the Employer any amounts paid to it in error on account of the check -off provision upon presentation of proper evidence thereof. 1.4 Cancellation — An authorization for payroll deduction may be cancelled upon written notice to the Association before the 15' day of the month in which the cancellation is to become effective, subject to the provisions of this article. 1.5 Association Notification — Within fifteen (15) days from the date of hire of a new Employee, the Employer shall notify the Association of the person's name and contact information and allow the Association the opportunity to meet with the employee as required by law. The Employer shall promptly notify the Association of all employees leaving its employment. ARTICLE II. GENDER 2.1 Wherever the words Employee or Employees are used in this Agreement, they are intended and shall be construed to be gender neutral. ARTICLE III. ASSOCIATION RIGHTS 3.1 Association Officials Time Off — An Association Official who is an Employee in the Bargaining Unit (Association Board Officer, Negotiation Team Member and/or Shop Steward 4 Packet Pg. 353 8.19.a as appropriate to the specific activity) shall be granted a reasonable amount of release time if on duty while actually conducting contract negotiations, contract administration or discipline representation with the Employer on behalf of the Employees in the Bargaining Unit or actually engaged in preparatory meetings for said activities with the Employee. This does not include research and other preparation activities not specifically enumerated and provided: • They notify the Employer at least forty-eight (48) hours prior to the time off, • The Employer is able to properly staff the Employee's job duties during the time off, • And the wage cost to the Employer is no greater than the cost that would have been incurred had the Association Official not taken time off. When Association activities, as enumerated above, must be scheduled during an Association Official's off duty hours, adjustments shall be made to the Official's regular schedule on an hour for hour (straight time) basis. 3.2 Association Investigation and Visitation Privilezes — The Business Representative of the Association, with the permission of the Department Head or designee, may visit the work location of Employees at any reasonable time and location for the purpose of investigating grievances. Such representative shall limit activities during such investigations to matters relating to this Agreement; provided however; the labor representative shall not interfere with the operation or normal routine of any department. 3.3 Bulletin Board — The Employer shall provide suitable space for a bulletin board to be used exclusively by the Association. 3.4 Use of Equipment — Bargaining Unit Officials may make occasional but limited use of City owned/operated communication resources (telephone, facsimile, voice mail, electronic mail, copier, computer) for communications; specifically, incidental or minimal use is permitted. Incidental or minimal use is that which is both brief in duration and accumulation and does not interfere with or impact the conduct of official City business due to volume, frequency or impedes Employee's performance of their official duties. In no event will the Association use the City communications resources for internal Association business beyond that permitted for minimal use or for any political use. ARTICLE IV. HOURS OF WORK, OVERTIME AND CALLBACK 4.1 The workweek shall be comprised of four (4) or more consecutive equal days ON duty and two (2) or more consecutive days OFF duty. The sum total of time worked shall not exceed forty (40) hours per week based on an annual average. The Association and the City may mutually agree to reopen Article IV, Section 4.1, for the purpose of negotiating a departure from the status quo on shift hours and days on/days off rotation during the term of this Collective Bargaining Agreement. 4.1.1 The policy of bidding for shift assignments on a seniority basis by rank or within classification shall be recognized, provided seniority may be disregarded for good cause by the Employer. Packet Pg. 354 8.19.a Shift bids for the following year open on September 1 and close on or about October 1 and shall be open for thirty (30) days. Employees shall be notified of the result of the bid on or about October 15. Bid results may be subject to change due to events such as promotion, resignation or other good cause. For the purpose of this article, "on or about" means not to exceed three (3) days. 4.1.2 A workday shall normally include the following based on shift hours: Shifts of 8 hours: One (1) thirty (30) minute meal period, two (2) fifteen (15) minute rest periods Shifts of 10 hours: One (1) forty five (45) minute meal period, two (2) fifteen (15) minute rest periods 4.2 Overtime — Overtime shall be that time worked in excess of the scheduled hours of work which shall be compensated at the rate of one and one-half (1.5) times the Employee's regular straight - time hourly rate of pay. 4.2.1 All approved overtime shall be compensated for in increments of fifteen (15) minutes. Overtime shall be rounded up using normal rounding process so that the major portion of fifteen (15) minutes will be paid as a full fifteen (15) minutes. 4.3 Call Back — The Employee is considered to be on paid status upon being ordered back to work (i.e. notification of a call out) and off paid status when leaving the police facility or other Employer designated work site. In the case of pre -scheduled meetings, court appearances and other scheduled events, paid status commences at the time scheduled for the event and ends when the event is over but at no time less than the three (3) hour minimum as described later in this Section. Employees ordered to report back to duty after going home after their regular shift, or ordered to report back to work on their day off, including time required to be spent in court, either as a witness or in assistance on another officer's case, or in attendance at department meetings shall be guaranteed three (3) hours at the rate of one and one-half (1.5) times the Employee's regular straight time hourly rate of pay. In the event an Employee is not notified by 12:00 noon forty- eight (48) hours prior to a scheduled or subpoenaed Court appearance on a regularly scheduled day off that such an appearance is not necessary, the Employee shall be guaranteed two and one- half (2.5) hours at the Employee's regular straight time hourly rate of pay. 4.4 Required Training — On -duty training will be compensated at the Employee's regular rate of pay with shift adjustments allowed as necessary and agreed upon by the Supervisor and Employee. OFF duty required training shall be paid with compensatory time off or paid at the time and one-half (1.5) rate with three (3) hour minimum. 4.4.1 Training While On -Duty — if scheduled training occurs while on duty and consists of eight (8) hours or more, the hours of training shall constitute an entire workday, regardless of the Employee's hours of duty. While attending training on duty and the hours of instruction are less than eight (8) hours due to circumstances such as the instructor releasing the class early from training, the Employee has the option of returning to work or using leave time of their choice to fulfill their training obligations. 0 Packet Pg. 355 8.19.a Scenarios: • Employee attends training that is scheduled for eight (8) hours or more. The training ends early, possibly in seven (7) hours. The Employee must use "leave time" of their choice to complete an eight (8) hour period. • An Employee attends training that is scheduled for less than eight (8) hours. The Employee shall return to duty to complete their obligation to their obligated shift hours of duty. 4.5 Shift Premium — Employees who are assigned to work a regular shift that includes hours between 1900 and 0600 hours, (the "Premium Period") shall receive a shift premium of five percent (5%) of the hourly wage, in addition to their hourly rate of pay. The shift premium shall apply to all hours worked as part of an assigned, regular shift that includes hours within the Premium Period. Employees who elect, but are not assigned, to work regular shifts that include hours within the Premium Period will not receive a shift premium for such shifts. Employees assigned to a shift that is eligible for the shift premium will receive the shift premium for any overtime hours attached to their shift that fall within the Premium Period, but will not receive the shift premium for overtime hours falling outside the Premium Period. Employees whose regular shifts do not include hours within the Premium Period will not receive the shift premium for overtime hours or overtime shifts worked within the Premium Period. • e. g: Employee works a regular shift from 1800 to 0600 hours. They will receive the shift premium for all twelve (12) hours. If the Employee works three (3) hours overtime from 0600 to 0900 hours, they would not receive the shift premium for the overtime hours. • Employee works a regular shift from 1500 to 0300 hours. The Employee works two (2) hours overtime from 0300 to 0500 hours. The Employee will receive the shift premium for all twelve (12) hours of their regular shift and will also receive the shift premium for the two (2) overtime hours. • Employee normally works a regular shift between 0700 and 1700 hours. The Employee elects to change the work schedule one (1) day to work 1200 to 2200 hours to accommodate an assignment/meeting. The Employee would not receive the shift premium. • Employee elects or is mandated to work an overtime shift between 1800 and 0600 hours. The Employee would receive overtime pay, but would not receive the shift premium. 4.6 Employees shall receive overtime for all shifts rescheduled with less than fourteen (14) days' notice except where there is a bona fide emergency. The fourteen (14) day notification and the one and one half (1.5) times regular straight time hourly rate of pay requirement may be waived by the Association on behalf of the Employee. 4.7 Requests to schedule Compensatory or Holiday time shall be made not less than fourteen (14) days in advance of the requested date, provided, however, that compensatory time may be scheduled with less than fourteen (14) days' notice only when the request would not require the Employer to call another Employee to work in order to meet minimum staffing requirement, provided further that an Employee requesting compensatory time with less than fourteen (14) 7 Packet Pg. 356 8.19.a days' notice shall be allowed the time off if the Employee arranges for a volunteer replacement. Whether the substitute Employee works at the request of the Employer or at the request of another Employee, overtime will be paid. Accumulation of compensatory time shall be limited to a maximum accrual of eighty (80) hours at any one time. Any hours accrued in excess of the maximum shall be paid to the Employee at the next regularly scheduled pay period. It will be the responsibility of the Employee to provide as much notification as possible. Requests submitted less than eight (8) hours prior to the start of a shift, may be denied by a Supervisor. While actually at work, an Employee will be granted a request to leave early if the staffing levels are met and work load allows. 4.8 Job Sharing and Part -Time Employment 4.8.1 Job Share - Definition and Implementation — A job share position is defined as a full-time budgeted position, which is occupied by two (2) part-time Employees. Job sharing shall be implemented, only upon the approval of the Chief of Police or designee. 4.8.2 Job Share - Schedule — Employees will share a full-time position on an agreed upon work schedule, which is convenient to the Employer and the Employees. Examples of schedules that might be used are: • One Employee works two (2) ten (10) hour days and one ( I ) five (5) hour day and the other Employee works one (1) ten (10) hour day and one (1) five (5) hour day; • One Employee works three (3) five (5) hour days and one (1) ten (10) hour day and the other Employee works three (3) five (5) hour days; • Each Employee works five (5) hours per day; • Each Employee works forty (40) hours in alternating weeks. 4.8.3 Job Share - Coordination — The Employees will be expected to coordinate with each other so that the responsibilities of the position and the level of required productivity are not adversely affected. 4.8.4 Job Share - Compensation — Each employee will be paid the hourly rate of pay of the established salary for the position. Due to seniority, two (2) Employees may be paid at different steps in the salary grade, however. Whenever one (1) Employee works during vacation, sick leave or other absence of the second Employee, the working Employee will receive additional compensation at the regular rate of pay for excess hours worked up to forty (40) hours in one (1) week. Any hours worked beyond forty (40) in one (1) week will be compensated at time and one-half (1.5). 4.8.5 Job Share - Benefits — Each Employee will be entitled to the following benefits: • Vacation, Sick Leave and Holidays on a pro -rated basis; • Medical, Dental and Vision insurance paid the same as frill -time employees; • A Term Life Insurance policy paid for in full by the Employer; • Participation in other Employee programs, including but not limited to the Employee Suggestion Program, Wellness Program, and Employee Assistance Program (EAP); Packet Pg. 357 8.19.a • Participation in the Municipal Employees' Benefit Trust (MEBT) program; • Participation in the State of Washington Department of Retirement Systems (DRS). If any additional employee benefits are provided to full-time employees, the parties will discuss whether part-time employees will receive the benefits and, if so, at what level. 4.8.6 Job Share - Termination of Position — Should either job share participant leave, the remaining participant will revert back to full-time status until such time as a suitable replacement can be employed. In addition, the Employer reserves the right to discontinue the job share position at any time for legitimate operational reasons. 4.8.7 Job Share - First Right of Refusal on an Open Full -Time Position — Should a job share participant wish to return to full time status and a full time position is then available, the job share participant shall have first right of refusal to the full time position. 4.8.9 Regular Part -Time Employee - Definition and Implementation — An employee who has successfully completed an orientation period (sometimes referred to as probationary or trial period) and who regularly works less than (40) hours but at least (20) hours a week. Unless otherwise provided herein, benefits provided to a part-time employee shall be pro -rated based upon the ratio of the regularly scheduled hours per week of the part-time employee to 40 hours per week. 4.8.10 Regular Part -Time Employee - Schedule — The part-time position schedule will be position specific and crafted to accomplish the intended purpose of the position and to accomplish the objectives of the department. Where reasonably possible, the employee's work schedule shall be posted at least thirty (30) days prior to the beginning of the applicable work period. Vacation leave, holiday leave and pre -planned sick leave use will be scheduled in advance and in coordination with the unit supervisor. 4.8.11 Regular Part -Time Employee - Benefits — Each Employee will be entitled to the following benefits: • Vacation, Sick Leave and Holidays on a pro -rated basis; • Medical, Dental and Vision insurance paid the same as full-time employees; • A Term Life Insurance policy paid for in full by the Employer; • Participation in other Employee programs, including but not limited to the Employee Suggestion Program, Wellness Program, and Employee Assistance Program (EAP). • Participation in the Municipal Employees' Benefit Trust (MEBT) program; • Participation in the State of Washington Department of Retirement Systems (DRS). If any additional employee benefits are provided to full-time employees, the parties will discuss whether part-time employees will receive the benefits and, if so, at what level. ARTICLE V. PROBATION SENIORITY AND LAYOFFS 5.1 Probation Period — Non -Commissioned Employees and Employees with Special 0 Packet Pg. 358 8.19.a Commissions shall be subject to a twelve (12) month probation period commencing with their first date of regular employment in a position within the Bargaining Unit. Any probationary period shall be extended automatically for the number of work days equal to the number of work days an Employee was absent in excess of ten (10) work days during the probationary period. Discharge of an Employee during this probation period shall not be subject to Section 15.1. 5.2 "Seniority" shall be defined as total length of service in the Bargaining Unit computed from the Employee's most recent first compensated day of regular employment within the Bargaining Unit, excluding the portion of extended leave of absence in excess of thirty (30) days and excluding periods of layoff less than twelve (12) months. 5.2.1 "Seniority by Rank" as used in this Agreement shall accrue from the effective date of promotion to the Employee's current rank. 5.3 The Employer shall provide the Association with a list of all current Employees of the Bargaining Unit with their respective seniority dates on July 1 st of each year and shall post a copy of same on the Association bulletin board. 5.3.1 An Employee shall lose all seniority in the event of discharge or voluntary termination or layoff in excess of twelve (12) months. 5.4 Layoffs — Positions within the Bargaining Unit shall be assigned to "work units" as follows: Police Services: Senior Police Services Assistant, Police Services Assistant, Public Disclosure Specialist, Administrative Assistant, Crime Analyst Animal Control/Ordinance Enforcement: Senior Animal Control/Ordinance Enforcement Officer, Animal Control/Ordinance Enforcement Officer Crime Prevention: Crime Prevention Coordinator Pro e : Property Officer In the event of a layoff involving any of these work units, full time Employees, will be laid off by reverse order of seniority within the affected work unit (as contrasted with seniority as defined in Section 5.2). A part-time or job share Employee will be laid off by reverse order of seniority prior to any full-time Employees being subject to layoff. An Employee, whether regular full-time, regular part-time or job share Employee, designated for layoff who held a position in another work unit within the previous two (2) years, who had a documented satisfactory work history in that prior position and who continues to meet the minimum qualifications for the prior position, may displace an Employee occupying the prior position who has less seniority as defined in Section 5.2; provided that upon mutual agreement between the Chief of Police or designee and the Association, the two (2) year limitation in this Section may be waived. An Employee returning to a prior position under this Section will serve a six (6) month probationary period. • e. g: An Employee is facing layoff from the Animal Control/Ordinance Enforcement unit. That same Employee had previously held a position within the Police Services unit within the past two (2) years, had a history of satisfactory performance in that position 10 Packet Pg. 359 8.19.a and continues to meet the minimum qualifications for the position. The Employee designated for layoff may displace an Employee in Police Services who has less seniority as defined in Section 5.2. ARTICLE VI. WAGES 6.1 The classification of work and the corresponding rates of pay covered by this Agreement shall be as set forth in APPENDIX "A" which by this reference shall be incorporated herein as if set forth in full. ARTICLE VII. HOLIDAYS 7.1 The following days are City recognized holidays for all regular full-time employees and regular Part-time employees: New Year's Day Martin Luther King Day Washington's Memorial Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Friday following Thanksgiving Christmas Eve Christmas Day January 1 Third Monday in January Third Monday in February Last Monday of May June 19 July 4 First Monday of September November I 1 Fourth Thursday of November December 24 December 25 7.1.1 All Employees shall be paid for all such holidays regardless upon which day in the week the holiday shall fall. Each day consists of ten (10) hours. This pay shall be in the form of a holiday bank equal to one hundred twenty (120) hours. If any work is performed by such Employee on such holiday, additional compensation at the overtime rate shall be paid, in addition to the day off at a later date. No Employee shall be called to work on such a holiday for less than a minimum call -out time and rate. Employees scheduled to work Monday through Friday 8 hour days, Monday through Thursday 10 hour days, or Tuesday through Friday 10 hour days shall observe holidays which fall upon a Saturday on the proceeding scheduled Friday workday and any holidays which fall upon a Sunday on the following scheduled Monday workday. If a holiday occurs during an Employee's vacation, the Employee shall receive the holiday on a later mutually scheduled date. Employees may use only the holiday hours accrued for the holidays up to an including the date that the employee wishes to use the leave. When employees terminate employment mid -year, they will be paid only for unused holiday hours that have occurred prior to their termination. Part -Time Employees: Regular part-time employees will not have a holiday bank but will be paid for all hours of their normal work schedule for the day on which a recognized holiday falls. Example: if the employee's regular schedule for the holiday is 8 hours, the employee would receive 8 hours of pay. If the employee's regular scheduled for the holiday is 5 hours, the employee would receive 5 hours of pay. 11 Packet Pg. 360 8.19.a If the holiday should fall on the part-time employee's regular day off, the Employee will take the workday immediately prior or immediately after as the holiday as mutally agreed upon by the employee and their supervisor and will be paid according the the above provisions. If operational issues preclude the Employee from taking the workday prior or the workday after off, the Employee and their supervisor shall agree on an alternate holiday for the Employee. It is expected that such alternate holiday will be taken in the same month that the original holiday occurred, excepting unforeseen circumstances which would not allow that, in which case the holiday shall be taken in the following month. It is expected that under normal circumstances regular part-time employees will not be required to work on city recognized holidays. If any work is performed by a regular part-time employee on a holiday, additional compensation at the overtime rate of time and one half shall be paid for all hours worked on the holiday and the Employee shall be afforded an alternate holiday as outlined above. 7.2 On or before December 1 st of each calendar year, all unused and unscheduled "Holiday" hours, up to and including ninety-six (96) hours shall be repurchased by the Employer at the Employee's regular straight time hourly rate of pay. This repurchase will be in the form of a separate direct deposit. Employees are responsible for monitoring their "Holiday" hour balances and planning use of "Holiday" hours to avoid "use it or lose it" scenarios. Any hours in excess of ninety-six (96) shall be scheduled by the Employee prior to October 31st of each calendar year. Any scheduled but remaining unused holiday hours still in the employee's bank on December 31 of each year shall be forfeited without any additional compensation. However, if the employer requires an employee to cancel a prescheduled holiday off during November or December, upon written approval of the Division's Assistant Chief, the holiday may be carried over to be used within 60 days of the new calendar year. 8.1 All regular full-time Employees shall receive vacation with frill pay annually in accordance with the following: YEARS OF EMPLOYMENT After first 6 months Second 6 months 2 through 4 years 5 through 10 years 11 through 15 years 16 through 19 years 20 through 24 years 25 years HOURS OF VACATION 48 hours 40 hours 96 hours 136 hours 176 hours 188 hours 200 hours 216 hours This benefit also applies to regular part-time employees on a pro -rated basis. 8.1.1 For the purpose of this article, the term employment shall include any regular full time, and regular part-time (as defined in 4.8.9), employment with the City of Edmonds. 8.2 In the event of termination of employment, the Employee shall be given proportionate vacations 12 Packet Pg. 361 8.19.a earned in the current year, together with any unused earned vacations for, the preceding calendar year before being separated from the payroll. 8.3 The maximum vacation leave carry-over from one calendar year to the next shall be limited to two (2) years' worth of accumulated leave at the Employee's current accrual rate. An Employee who has reached the maximum accrual level may continue to accrue vacation until December 315', at which time any vacation accrued in addition to the maximum carry- over will be forfeited, provided that the maximum accrual subject to cash -out upon separation shall be four hundred and thirty two (432) hours, provided further that this limitation shall not apply when the separation is caused by unanticipated events such as death, disability, illness, involuntary discharge or similar circumstances. Employees are responsible for monitoring their vacation balances and planning vacation to avoid "use it or lose it" scenarios. Where the Employee has failed to appropriately manage their vacation balances, the Employer need not incur overtime to avoid forfeiture. 8.4 In the event scheduling in Superior Court necessitates the appearance of an Employee during the Employee's previously scheduled vacation time, that Employee shall be offered the opportunity of rescheduling the Employee's vacation at a time mutually convenient to the Employee and the Employer as determined by the Chief of Police. Once vacation has been approved and the affected Employee has incurred nonrefundable or unusable expenses in planning for the same, the Employee shall be reimbursed by the City for those expenses. Upon request, the Employee shall assign any tickets or other benefits to the City for which reimbursement is made. Any Employee called back to duty for any reason once the vacation has begun shall be reimbursed for round trip transportation costs involved in returning for duty. Reimbursement for travel shall be made on the same basis as the original mode of transportation. If applicable, mileage shall be paid at the approved IRS rate. For the purposes of this section "vacation" shall include leave of absence, bereavement leave or compensatory time off, including regularly scheduled days off, immediately preceding or following any of the aforementioned time off. 8.5 In order to make provisions for timely vacation schedules, all regular full-time Employees shall bid for vacations for the coming year. Preference in bidding for vacations and scheduling extra days off shall be administered in accordance with seniority. Vacation bidding for January through December shall open on or about October 15 and close on November 15 and shall be open for thirty (30) days. Notification will be provided on or about December 1. For the purpose of this Section, "on or about" shall mean not to exceed three (3) days. Vacation requests made following the annual vacation bid approval will be on a first come first served basis for the remainder of the bid year. This section does not apply to regular, part-time employees. Employees who request a position transfer may be subject to losing their previously bid time 9.1 Sick Leave — Employees shall receive sick leave accruals under Section 9.8, including a one thousand (1,000) hour maximum annual carryover, accrued at the rate of nine (9) hours per 13 Packet Pg. 362 8.19.a month (pro -rated for regular part-time employees). Sick leave accrued but not taken from one (1) hour to four hundred (400) hours shall be converted to pay at the Employee's regular rate of pay in effect at the date of termination and on the basis of the following schedule: With two (2) week notice — Honorable voluntary quit— 25% of hours accrued. Termination by City Layoff— 25% of hours accrued. Retirement — 50% of hours accrued. Sick leave accrued but not taken from four hundred one (401) hours to eight hundred (800) hours shall be converted to pay, upon honorable termination of any nature, for fifty percent (50%) of hours accrued at the Employee's regular rate of pay in effect at the date of termination. At the Employee's option, sick leave accrued but not taken from four hundred one (401) hours to eight hundred (800) hours may be converted to vacation time, on the basis of one (1) hour for every two (2) hours accrued or fifty percent (50%), to be used prior to the Employee's termination date. At such time as the employee elects to convert hours 401-800, the employee will no longer be entitled to accrue sick leave. Hours accrued from eight hundred one (801) hours to one thousand (1,000) hours are not eligible for compensation or conversion. Retirement is defined as being eligible to receive Public Employees' Retirement System (PERS) benefits at the time of termination. Employees who terminate based on a disability may elect to either receive one hundred percent (100%) of the unused sick leave balance or remain in a pay status until the sick leave is exhausted. 9.1.1 In the event of death of the Employee, payment for all unused sick leave shall be made to the surviving spouse or domestic partner or to Employee's estate if there is no spouse or domestic partner, at this regular straight -time hourly rate of pay. 9.2 An Employee eligible for sick leave with pay shall be granted such leave for: A. Absences resulting from an Employee's mental or physical illness, injury, or health condition; to accommodate the Employee's need for medical diagnosis, care, or treatment of a mental or physical illness, injury, or health condition; or an Employees' need for preventative care; and B. To allow the Employee to provide care for a family member, as defined below, with a mental or physical illness, injury, or health condition; care for a family member who needs medical diagnosis, care, or treatment of a mental or physical illness, injury, or health condition; or care for a family member who needs preventative medical care; and C. When the Employee's place of business has been closed by order of a public official for any health -related reason, or when an Employee's child's school or place of care has been closed for such a reason; and D. For absences which qualify for leave under the domestic violence leave act; and E. Forced quarantine of the Employee; and The death of a member of the Employee's immediate family, as defined in 9.7 14 Packet Pg. 363 8.19.a For the purposes of sick leave usage under this policy, "family member" is defined as • A child, including biological, adopted, or foster child, stepchild, or a child to whom the Employee stands in loco parentis, is a legal guardian, or is a de facto parent, regardless of age or dependency status; • A biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an Employee or the Employee's spouse or registered domestic partner, or a person who stood in loco parentis when the Employee was a minor child; • A spouse; • A registered domestic partner; • A grandparent; • A grandchild; • A sibling; • An individual who either regularly resides in the employee's home or where the relationship with the employee creates an expectation that the employee will care for the individual, and that individual depends on the employee for care. At their election, Employees may use other accrued paid leave in place of or in addition to sick leave for any of the purposes described above. 9.2.1 In the event an Employee shall be entitled to benefits or payments under any program of disability insurance furnished by the Employer, Workers' Compensation Act, or similar legislation of the State of Washington, or any other government unit, the Employer shall pay only the difference between the benefits and payments received under such insurance or Act by such Employee and the Employee's regular rate of compensation that the Employee would have received from the Employer if able to work in accordance with applicable City policies. The foregoing payment by the Employer shall be limited to the period of time that such Employee has accumulated sick leave credits as specified herein. 9.3 The certificate of a physician and/or written report concerning the need for the sick leave may be required by the Employer when an Employee is absent for a period in excess of three (3) days. Unreasonable Burden or Expense for Verification If the Employee believes that obtaining verification for use of paid sick leave would result in an unreasonable burden or expense, they must contact Human Resources orally or in writing by completing the "Employee Verification for Authorized Use of Accrued Paid Sick Leave" form and submit the form to their department for processing. The Employee should indicate that the absence is for an authorized purpose and explain why verification would result in an undue burden or expense. If the Employee chooses to provide this information in writing rather than orally, the Employee may complete the "Employee Verification of Authorized Use of Paid Sick Leave Form" found on the Human Resources webpage or provided by the Employee's supervisor, or the Employee may send an email to Human Resources which provides the same information. Within ten (10) calendar days of receiving the Employee's request, Human Resources will work with the Employee to identify an alternative for the Employee to meet the verification requirement in a way that does not result in an unreasonable burden or expense. 15 Packet Pg. 364 8.19.a The Employee has the right to contact the Mayor if the Employee believes the proposed final alternative still results in an unreasonable burden or expense. If an Employee is not satisfied with the City's final alternatives, they may consult with the Washington State Department of Labor and Industries. In addition to the requirements herein, sick leave shall be granted and/or used in accord with applicable laws. 9.4 State Paid Family and Medical Leave Act (PFML) — Employees are eligible for paid family and medical leave consistent with the state PFML. The premium costs for leave shall be split so that the Employer shall pay 50% of the premium and the Employee shall pay 50% of the premium. Should City policy allow for "supplementing" of state paid leave, bargaining unit members will be allowed to do so per policy. 9.5 Leaves of Absence — Leaves of Absence may be granted to the Employees by the Employer with the approval of the Chief of Police said absence to be for the benefit of the Employer and/or police education, preserving seniority status provided adequate provision can be made for replacement of the absent Employee during the Employee's absence. Seniority shall not accrue during any leave of absence. 9.6 Jury Leave — An Employee who is required to serve on a jury or as a result of official police department duties is required to appear before a Court, Legislative Committee or Quasi-judicial body as a witness in response to a subpoena or other legally binding directive, shall be permitted authorized leave with pay. The Employee shall sign over to the Employer compensation received from the Courts for jury duty and remain on full paid status. 9.7 Bereavement Leave — An Employee shall be granted up to three (3) work -days leave with pay in the event of the death of any member of the immediate family. Additional bereavement leave not to exceed three (3) days may be granted by the Mayor should travel or other unusual circumstances require the additional time. This additional leave shall be deducted and paid from the Employee's accrued sick leave. Immediate family defined as: • Spouse or domestic partner and children, including step children of the Employee; • Mother, Father, Brother, sister of the Employee or spouse or domestic partner; • Grandparents of the Employee or spouse or domestic partner; • Grandchildren. Sick Leave Payout Upon Death: In the event of death of the Employee, payment for all unused sick leave up to eight hundred (800) hours shall be made to the surviving spouse or domestic partner or to the Employee's estate if there is no spouse or domestic partner, at the Employee's regular straight -time hourly rate of pay. 9.8 Employees will accrue sick leave at the rate of nine (9) hours per month commencing with the date of hire (pro -rated for regular part-time employees). 9.8.1 In the event of significant job related injury or illness to the Employee which is approved as a 16 Packet Pg. 365 8.19.a claim by Washington State Labor and Industries (L&I), the Employee may at the Employee's option: • Be placed on unpaid leave statue and accept the L&I Time Loss Compensation checks Be placed on paid sick leave status (using accrued sick leave or if insufficient sick leave, then other paid leave shall be utilized) and sign the L&I Time Loss Compensation checks over to the City. The City would then "buy-back" and reimburse the Employee's sick leave bank. 9.9 Light -Duty — In the event an Employee suffers an illness or injury that prevents the Employee from performing their full range of duties for a period in excess of two (2) weeks, light -duty shall be assigned as authorized by the treating doctor pursuant to the terms outlined in Article 9.9.3. 9.9.1 Work Assignments — Light -duty status shall include work assignments within the Police Department that the Employee is released to perform by the Employee's treating doctor until a full release for return to work is authorized. 9.9.2 Rate of Pay/Reguired Duty — Employees assigned light -duty status shall be paid at one hundred percent (100%) of their normal rate of pay. Regular full-time employees shall work a forty (40) hour workweek schedule as determined by the Employer. Employees may work less than 40 hours per week (including partial days) if so ordered by the treating doctor. 9.9.3 Requested Duty — An Employee with a favorable prognosis for return to full duty by the treating doctor will be assigned light -duty for a maximum period of three hundred thirty six (336) hours (pro -rated for regular part-time employees) unless the Employee is earlier able to resume a full range of duties. The three hundred thirty six (336) hour period includes both full days and partial days on a prorated basis when required by the treating doctor. Such period may be extended upon mutual written agreement of the Employer and the Association on behalf of the Employee when the medical prognosis of the Employee being able to return to full Employment within a reasonable period of time is received by the Employer. 9.9.4 Medical Reinstatement List & Effective Life of List — Names on Civil Service Commission's (CSC) Medical Reinstatement List for a class of Employee shall be in order of separation to be established by the Commission. Names of Employees on the Medical Reinstatement List shall be carried two (2) years from the Employees last date of employment. 10.1 Coverage — The Employer shall make available to eligible regular full time Employees and eligible regular part-time employees, and their eligible spouses and dependents, an insurance program that includes medical, dental, vision insurance and Employee Assistance Program (EAP) benefit. For the purposes of this article, spouse also includes "registered domestic partner" as defined under Washington state law. This insurance program includes the following: Medical Insurance — Employee shall choose between the Medical insurance plans offered by the City of Edmonds in accordance with the provisions of this Agreement. 17 Packet Pg. 366 8.19.a Dental Insurance — Dental insurance is provided through the AWC (Association of Washington Cities) Washington Dental Service Plan F with Option III (Orthodontia). Vision Insurance — Vision insurance is provided through AWC Vision Service Plan ($10.00 deductible). EAP Plan — The Employee Assistance Program benefit is currently provided through AWC Flexible Spending Account (FSA) — The Employer shall provide and administer an FSA using pre-tax deductions from Employees for qualified medical, childcare, transportation, and other permitted uses as allowed by the Internal Revenue Service (IRS) Code Section 125 for Employees. The Employer shall pay all fees for the establishment and maintenance of the FSA accounts for which it is legally allowed to pay. 10.1.1 The Employer shall pay the costs necessary to provide health, vision, life, dental and disability insurance plans specified in this agreement for all employees in the bargaining unit. The selection of a different/new provider shall be at the sole discretion of the Employer, provided that the benefit levels shall be substantially the same as those benefit levels in effect as of the signing of this agreement. In the event that the Employer receives notice of the termination of any plan specified in this agreement, the Employer will promptly notify the Association and the parties shall commence negotiation regarding replacement coverage and cost. 10.2 The Employer shall pay one hundred percent (100%) of those premiums necessary to maintain medical care, dental care, orthodontic care, vision care, Basic Life, AD&D, and long term disability insurance coverage for all Employees in the bargaining unit, including regular part-time employees and job -share employees. The Employer shall pay ninety percent (90%) of those premiums necessary to maintain medical care, dental care, and orthodontic care insurance coverage for each Employee's Dependents. 10.3 Health Reimbursement ArrangementNoluntary Employees' Beneficiary Association (HRANEBA) — The Employer will establish an HRANEBA for each Employee who is eligible and enrolled or covered by one of the Employer's health insurance plans. The Employer agrees to pay all fees for the establishment and maintenance of the HRANEBA accounts for which it is legally allowed to pay. The Employer maintains the right to select the third party management of the HRA/VEBA. The Employer agrees to make the following contributions to the HRA/VEBA accounts to eligible Employees: A) 2023 - $300(Contribution to be made within forty-five (45) days of ratification) B) 2024 - $300 (Contribution to be made January 1, 2024) Employer's contributions for 2023 — 2024 in the amounts of $300 annually will be provided based upon the understanding that the bargaining unit will make a best faith effort to meet the annual participation requirements for the AWC Well City Award as outlined by AWC. Association members, as a group, may elect to make mandatory employee contributions via payroll deductions into the HRANEBA as established by the Employer. Association members, as a group, may elect to have leave cash -outs deposited into the HRANEBA as established by the Employer. Elections for both mandatory employee contributions and leave cash -out 18 Packet Pg. 367 8.19.a contributions may be adjusted by a majority vote of the Association members no more than once per year and with appropriate notice to Employer. 10.4 Liability — Liability insurance for Employees shall be provided by the Employer. The Employer shall provide legal counsel or reasonable attorney's fees for representation and defense of lawsuits and to hold Employees harmless from any expenses, connected with the defense, settlement or monetary judgments from such actions, claims, or proceedings arising out of or incident to acts and/or omissions occurring while the Employee was acting in good faith in the performance or purported failure of performance of the Employees official duties or employment and provided further that the Employee was not engaging in criminal or malicious misconduct. A criminal conviction shall be deemed conclusive but not exclusive proof of criminal misconduct for the purposes of this section. If the City elects to pay reasonable attorney's fees hereafter, no claim for such payment may be made by an Employee prior to the conclusion of a criminal lawsuit. 10.5 Medical Insurance Opt -Out — In recognition that employees may have medical insurance coverage available through another source, the City is providing a Medical Insurance Opt -Out program. Should an employee choose to opt out of the City's medical insurance coverage program and receive medical coverage through another source, the City employee will receive $300 per month, to be paid on the 20"' of each month, in exchange for not receiving the City's medical insurance coverage. This benefit will be implemented in compliance with state and federal law. New employees are eligible for this benefit as of the date of hire, and have thirty (30) days from the date of hire to complete the opt -out paperwork. Existing employees are eligible for this benefit upon ratification of this contract and have thirty (30) days from the date of ratification to complete the opt -out paperwork. Employees may opt out of the City's medical insurance coverage at any time and the corresponding monetary benefit will be paid out the month following notification from the employee. ARTICLE XI. UNIFORMS ALLOWANCE AND OTHER EQUIPMENT 11.1 The employer shall provide the following uniform items to new Employees and replace any of the following items of any employee which in the reasonable opinion of the Employer require replacement: Police Staff Assistants Shirts (Polo); Short sleeve or sleeve 4 Shirts (Flying Cross: short sleeve 2 Trousers 3 pair Belt 1 Fleece Jacket or fleece vest 1 Shoes or boots 1 pair Badge 1 Dept. Insignia 2 pair Shoulder Patches 4 pair Property Officers Shirts (Polo); Short sleeve or sleeve 4 19 Packet Pg. 368 8.19.a Shirts (Flying Cross: short sleeve 2 Shirts (Flying Cross); short sleeve 2 Turtleneck I Trousers 3 pair Belt 1 Fleece Jacket or fleece vest 1 Shoes or boots 1 pair Jacket 1 Department Insignia 2 pair Shoulder Patches 4 pair Hat 1 Evidence Tech call out uniform 1 Animal Control Officers Shirts (Flying Cross); long sleeve light blue 3 Shirts (Flying Cross); short sleeve light blue 3 Turtleneck 2 Trousers 3 pair Belt 1 Hat 1 Tie 1 Tie Bar l Department Insignia 2 pair Shoulder Patches 7 pair Shoes or boots 1 pair Badges 1 Uniform Jacket 1 Uniform Rain Pants I Jump suit I Crime Prevention/Community Engagement Officer Shirts (Polo); short sleeve or sleeve 3 Shirts (Flying Cross); long sleeve light blue 1 Shirts (Flying Cross); short sleeve light blue 2 Shirts (Flying Cross); long sleeve dress white 1 Turtleneck Trousers 3 Badge 1 Sweater or Vest 1 Tie 1 Tie Bar 1 Shoes or boots 1 Department Insignia 2 pair Shoulder Patches 4 pair 20 Packet Pg. 369 8.19.a Domestic Violence Coordinator/Public Disclosure Specialist/ Administrative Assistant/Crime Analyst Shirts (Polo); Short sleeve or 3/4 sleeve 3 Fleece Jacket or fleece vest l 11.1.1 In an effort to clarify garments covered by this Section, only items used during employment will be covered. Dry Cleaning/Laundry Service will be provided based on a weekly average as follows: • Four (4) items Dry Cleaned or, • Two (2) items Dry Cleaned and four (4) items Laundered. 11.2 The Employee shall be held accountable for all uniform items and all other equipment so assigned to the Employee by the Employer. Loss or destruction of items of clothing or protective devices shall be replaced by the Employer where said loss was incurred as direct result of the performance of the Employee while on the job, or as the result of an occurrence not due to the Employee's wrongful act or willful negligence. Any uniform items or equipment assigned to an Employee which is lost or mutilated or requires replacement as a direct result of the Employee's wrongful act or willful negligence shall be replaced at the Employee's expense from a supplier designated by the Employer. 11.2.1 All items of clothing, protective devices, and equipment issued by the Employer to each Employee shall remain the property of the Employer. 11.3 No clothing allowance that remains in effect shall accrue during any period in excess of thirty (30) days in which the Employee is on approved disability, and if previously paid it shall be refunded by the Employee through payroll deduction on a pro rata basis. ARTICLE XII. MISCELLANEOUS 12.1 Employees covered under this Agreement may at times, and in some cases, may at all times, perform some duties of a Supervisor. Nothing in this Agreement shall in any way interfere with carrying out their duties. 12.2 The Association recognizes the prerogative of the Employer to operate and manage its affairs in all respects in accordance with its responsibilities, and the powers and authority which the Employer possesses. 12.2.1 The Employer has the authority to adopt rules for the operation of the Department and conduct of its Employees provided the adoption of such rules are not deemed to be a waiver of the Association's Collective Bargaining Rights. 12.2.2 The Employer has the right to schedule overtime work as required in a manner most advantageous to the Employer and consistent with the requirements on municipal employment and the public interest. 21 Packet Pg. 370 8.19.a 12.2.3 Every incidental duty connected with operations enumerated in job descriptions is not always specifically described. Nevertheless, it is intended that all such duties shall be performed by the Employee. 12.2.4 The Employer reserves the Right to discipline or discharge for cause. The Employer reserves the Right to lay-off for lack of work or funds, or the occurrence of conditions beyond the control of the Employer or where such continuation of work would be wasteful and unproductive. 12.2.5 The Employer shall have the Right to assign work and determine the duties of Employees; to schedule hours of work; to determine the number of personnel to be assigned at any time and to perform all other functions not limited by this Agreement. 12.3 Driver's License Checks — While operating City of Edmonds vehicles, all employees must have a valid Washington State Driver's License in their possession at all times. This is required for compliance with state law and is also required by the City's insurance carrier. If possession of a valid driver's license is a requirement in the employee's job description, no less frequently than on an annual basis, the City will enter the employee's Washington State Driver's License number into the publicly accessed Washington State Department of Licensing webpage to check driver license status. 12.3.1 Employees who operate City of Edmonds vehicles shall immediately notify their respective Assistant Chief through the proper chain of command any time the employee's driver's license for any reason becomes suspended, revoked or is in any way not valid or current. Employees shall not resume operation of any City vehicle until a valid, current driver's license is presented to their respective Assistant Chief. ARTICLE XIII. NO STRIKE PROVISION 13.1 During the term of this Agreement, the Association and/or the Employees shall not cause or engage in any work stoppage, strike, slowdown or other interference with City functions. Employees who engage in any of the foregoing actions may be subject to such disciplinary actions as may be determined by the Employer. ARTICLE XIV. DISCHARGE. REDUCTION OR DEPRIVATION OF PRIVILEGES 14.1 The tenure of Employees covered by this Agreement shall be only during good behavior and any such person may be removed or discharged, suspended without pay, demoted, or reduced in rank, or deprived of vacation privileges or other special privileges for cause. 14.2 The parties shall abide by the terms of the Employees "Bill of Rights" set forth in APPENDIX "B". In the case of Special Commission Employee's, covered by this contract, the "Bill of Rights" set forth in APPENDIX `B" of the Commissioned Officers Contract will be utilized. 14.3 All Employees shall be covered by Civil Service Rules as stated below. An Employee may either "Grieve" discipline or discharge through Article XVI Grievance Procedure or "Appeal" through the Civil Service Commission (CSC) Rules applicable for such Appeal. The parties further agree all other provisions covered by the Civil Service Rules, including applications, 22 Packet Pg. 371 8.19.a examination, eligibility, and appointments, shall be administered by the Employer in accordance with Personnel Policy and Department regulations and standards. All Employees covered by this Agreement shall be "grandfathered" into the system. ARTICLE XV. GRIEVANCE PROCEDURE 15.1 A Grievance shall be defined as an issue raised relating to the interpretation, application or violation of any terms or provisions of this Agreement. An Employee may either "Grieve" discipline or "Appeal" said discipline to the Civil Service Commission, provided that a Grievance shall not be processed if any Employee has previously filed a Civil Service Appeal over the same matter and provided further, that the subsequent filing of a Civil Service Appeal shall operate to withdraw a Grievance, previously filed over the same matter. 15.1.1 When an Employee has a Grievance it shall immediately be brought to the attention of the immediate Supervisor and the Employee and Supervisor shall attempt to settle the Grievance. If the Grievance cannot be settled, the Employee shall state the Grievance in writing and present it to the Supervisor in accordance with the procedure set forth below. 15.1.2 An Employee and/or the Association may bring a Grievance at the appropriate step: • within thirty (30) days of the occurrence of an alleged Violation, or • within thirty (30) days, of when the Employee and/or Association, by reasonable diligence, should have known of the occurrence of said Violation, provided that no remedy may be applied retroactively more than sixty (60) days prior to the actual filing of the Grievance. 15.1.3 The immediate Supervisor shall make every effort to resolve the Grievance: • within twenty (20) days. Failure of the immediate Supervisor to resolve the Grievance: • within the twenty (20) day period, shall permit the Employee and/or Association the Right to submit a written demand: • within twenty (20) days, of the Supervisor's answer for resolution of the alleged Violation to the Chief of Police or designee. The Chief or designee shall either schedule a meeting with the Association to discuss the Grievance or respond to the Grievance: • within twenty (20) days. If a meeting is scheduled, the Chief or designee shall be granted: 23 Packet Pg. 372 8.19.a • an additional twenty (20) days, from the date of the meeting to respond. 15.1.4 Failure of the Chief of Police to resolve the Grievance (involving only issues that have a monetary penalty proposed), within the time lines outlined in Section 16.1.3, shall permit the Employee and/or Association the Right to submit a written demand: • within twenty (20) days, of the Chiefs answer for resolution of the alleged Violation to the Mayor or designee. The Mayor or designee shall either schedule a meeting with the Association to discuss the Grievance or respond to the Grievance: • within twenty (20) days. If a meeting is scheduled, the Mayor or designee shall be granted: • an additional twenty (20) days, from the date of the meeting to respond. 15.1.5 If the Association is not satisfied with the City's response, it may submit a demand for Arbitration to the Employer in writing within thirty (30) days. 15.1.6 The Employer and the Association shall immediately thereafter select an Arbitrator to hear the dispute. If the Employer and the Association are not able to agree upon an Arbitrator within ten (10) days, after receipt by the Employer of the written demand for arbitration, the Association may request a list of seven (7) Arbitrators from the Federal Mediation and Conciliation Service. After receipt of same, the parties shall alternately strike the names of the Arbitrators until only one name remains who shall, upon hearing the dispute, render a decision which shall be final and binding upon all parties. The party to strike first shall be determined by a flip of a coin. 15.2 Nothing herein shall prevent an Employee from seeking assistance from the Association or the Association from furnishing such assistance at any stage of the Grievance procedure. 15.3 The expenses of the Arbitrator and the cost of any Hearing Room shall be borne equally by the parties. In all instances, attorney's fees shall be the responsibility of each individual party. 15.4 If either party fails to take the action required within the times provided herein, the party failing to act shall forfeit its Right to further protest the Grievance, denial of the Grievance or interim recommended solution provided that the time frames enumerated herein may be extended with the mutual written agreement of the parties. 15.5 Matters within the Jurisdiction of the Civil Service Commission (CSC) shall not be subject to this Grievance procedure unless they are covered by the specific terms and conditions of this Agreement, provided nothing herein constitutes a waiver of the Association's Right to bargain pursuant to RCW 41.56. 15.6 By mutual agreement between the Association Representative and the Mayor's Office or when that step is the lowest level at which a matter may be resolved, an Employee or the 24 Packet Pg. 373 8.19.a Association may initiate a Grievance at the Chiefs level. 16.1 It is the intention of the parties hereto to comply with all applicable law and they believe that each and every part of this Agreement is lawful. All provisions of this Agreement shall be complied with unless any of such provisions shall be declared invalid or inoperative by a court of competent jurisdiction or rendered invalid by operation of federal or state statute. In such event either party may request re -negotiations of such invalid provisions for the purpose of adequate and lawful replacement thereof; provided however, that such finding shall have no effect whatsoever on the balance of this Agreement. 16.2 Definitions — "Days" when used in this contract shall refer to "calendar days" unless otherwise specified. 16.3 Auto Vehicle Locator (AVL) — When AVL technology is used in its vehicles which are operated by Edmonds Police Department members, the City agrees that it will not review and use AVL data with the intent of generating any complaints or internal investigations against an Edmonds Police member. AVL data may be used as corroborating evidence to prove or disprove allegations of misconduct made against an Edmonds Police member. Corroborating evidence is evidence which strengthens, adds to or confirms already existing evidence. AVL data shall not be used to monitor or evaluate an Edmonds Police member's performance without precipitating cause. AVL data will be used to enhance officer safety and efficiency and is not intended to replace effective first -level supervisory practices, including knowledge of subordinates' activities on shift. 16.3.1 In the case of Edmonds Police members having assigned take home vehicles, the City shall comply with RCW 42.56.250 and must redact all identifiable information from a records request for AVL data that would disclose a member's residential location and/or address. 16.4 Personal Possessions and Electronic Communications The City cannot assume responsibility for any theft or damage to the personal belongings of City employees, unless otherwise agreed in a Collective Bargaining Agreement. Therefore, the City requests that employees avoid bringing valuable personal articles to work. Employees are responsible for ensuring that their personal belongings are secure while at work. Employees should have no expectation of privacy as to any items or information generated/stored on City owned servers, desktop computers, laptops, tablets, flash drives, portable hard drives mobile phones, or other City owned IT devices. Employees are advised that work -related searches of an employee's work area, workspace, desk, City provided lockers, computer and electronic mail on the City's property may be conducted without notice. Use of Personal Electronic Devices for City Business: City employees are strongly discouraged from using their own personal electronic devices to conduct City business. This includes, but is not limited to: desktop computers, laptops, tablets, flash drives, portable hard drives and mobile phones. Should an employee use a personal device to conduct City business, the employee will be required to produce the appropriate records to respond appropriately to requests under the Public Records Act, RCW 42.56. City information, records, data, emails, reports or any other writings pertaining to City business should not be stored on personal devices. All records must reside on the City network. Employees who are unclear on this policy language should consult with the Public Disclosure and Records Management 25 Packet Pg. 374 8.19.a Specialist. 16.5 Electronic and Telephonic Communications Outside of Regularly Scheduled Work Hours Non -supervisory employees are not expected to access City e-mails accounts or City voice mail accounts outside of their regularly scheduled hours of work. This policy does not apply to the police department employees following department policy, to emergency situation, employees on call back, call out and stand-by or when the employee's supervisor has directed the employee to monitor e-mail or voice mail. Please see Appendix D — INFORMATION SERVICE- ACCEPTABLE USE POLICY — for guidelines on use of City computers. 17.1 This Agreement shall be effective January I, 2023 and shall remain in full force until December 31, 2024 and shall remain in effect during the course of negotiations on a new Labor Agreement. 18.1 The parties agree that each has had full and unrestricted right and opportunity to make, advance, and discuss all matters properly within the province of Collective Bargaining: The above and foregoing Agreement constitutes the full and complete Agreement of the parties and there are no others, oral or written, except as contained herein. Each party for the term of this Agreement specifically waives the Right to demand or to petition for changes herein or additions hereto. CITY OF EDMONDS, WASHINGTON Michael Nelson, Mayor DATE: ATTEST/AUTHENTICATE: Scott Passey, City Clerk EDMONDS POLICE OFFICERS' ASSOCIATION William Morris, EPOA President DATE: W Packet Pg. 375 8.19.a APPENDIX "A" to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and the EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and THE EDMONDS POLICE OFFICERS' ASSOCIATION, hereinafter referred to as the Association APPENDIX A COMPENSATION A.1 Wages and benefits shall be retroactive for all employees who were employed by the city on the date this agreement is fully ratified by both parties, and any employee who was laid off, retired under the PERS system at normal retirement age, retired under the PERS system with an actuarially reduced retirement, or left employment due to disability. No employee who voluntarily left employment or was discharged for cause is eligible for retroactivity. For the purposes of this paragraph, retirement is defined pursuant to RCW 41.40.010(33). A.1.1 Effective and retroactive to January 1, 2023, the wage schedule shall be adjusted as provided below and the position classifications shall be assigned as provided below. The 2023 wage scale includes an approximate Twenty -Three and One -Half Percent (23.5%) overall wage increase based on internal equity comparisons with other positions in the City. The following wage schedules also include a COLA for 2023 of Five and One -Half Percent (5.5%) and a COLA for 2024 of Four Percent (4%). Wage Schedules 2023 Law Support (includes 5.5% COLA) GRADE STEP I STEP II STEP III STEP IV STEP V STEP N,I NE-Il $ 7,280 $ 7,643 $ 8,025 $ 8,426 $ 8,847 $ 9,289 NE-10 $ 6,932 $ 7,280 $ 7,643 $ 8,025 $ 8,426 $ 8,847 NE-9 $ 6,602 $ 6,932 $ 7,280 $ 7,643 $ 8,025 $ 8,426 NE-8 $ 6,288 $ 6,602 $ 6,932 $ 7,280 $ 7,643 $ 8,025 NE-7 $ 5,988 $ 6,288 $ 6,602 $ 6,932 $ 7,280 $ 7,643 NE-6 $ 5,703 $ 5,988 $ 6,288 $ 6,602 $ 6,932 $ 7,280 2024 Law Support (includes 4% COLA) GRADE STEP I STEP II STEP III STEP IV STEP V STEP VI NE-11 $ 7,571 $ 7,949 $ 8,346 $ 8,763 $ 9,201 $ 9,661 NE-10 $ 7,209 $ 7,571 $ 7,949 $ 8,346 $ 8,763 $ 9,201 NE-9 $ 6,866 $ 7,209 $ 7,571 $ 7,949 $ 8,346 $ 8,763 NE-8 $ 6,540 $ 6,866 $ 7,209 $ 7,571 $ 7,949 $ 8,346 NE-7 $ 6,228 $ 6,540 $ 6,866 $ 7,209 $ 7,571 $ 7,949 NE-6 $ 5,931 $ 6,228 $ 6,540 $ 6,866 $ 7,209 $ 7,571 27 Packet Pg. 376 8.19.a The monthly rate of pay for regular part-time employees is based on the FTE (40-hour per work week) equivalent, (i.e. 20 hours per week expressed as .50 FTE). A.1.2 Longevity Pay — An Employee shall receive in addition to their monthly rate of pay set forth within Section A.1, monthly Longevity Pay in accordance with the following: SENIORITY PAY After 5 years After 10 years After 15 years After 20 years MONTHLY LONGEVITY PAY 2% of Employee's monthly rate of pay 4% of Employee's monthly rate of pay 6% of Employee's monthly rate of pay 8% of Employee's monthly rate of pay A.2 Classification and Pay Grades — The classifications covered by this Agreement and their corresponding Pay Grades shall be as follows: CLASSIFICATIONS Senior Animal Control/Ordinance Enforcement Officer Crime Prevention/Community Engagement Officer Crime Analyst Domestic Violence Coordinator Animal Control/Ordinance Enforcement Officer Public Disclosure Specialist Property Officer Senior Police Services Assistant* Police Services Assistant Administrative Assistant Parking Enforcement Officer Any regular part-time Employee for the above positions PAY GRADES NE —11 NE-11 NE-11 NE — 10 NE-10 NE-10 NE-9 NE-8 NE-7 NE-6 NE-6 Pro -rated *Police Services Assistant (PSA) shall progress to a Sr. Police Services Assistant after three (3) years of satisfactory performance as a PSA. Progression to a Senior PSA shall be a cost neutral progression. Employee will advance from a range 7 to a range 8 and shall move back one step. A.2.1 The rates of pay set forth within Section A.1 provide for the maximum time an Employee shall be employed in any one particular pay STEP. The Employer shall have the Right to place an Employee in any pay STEP set forth within Section A.1, in which event, advancement of said Employee to each of the next higher pay STEPS shall be automatic upon completion of six (6) months in pay STEP I and/or twelve (12) months in each higher pay STEP. A.2.2 Generally — Employees shall receive wages according to the six (6) STEP Pay Plan based upon longevity set forth in Section A.I. Each STEP (with the exception of the first STEP which represents six (6) months) represents one (1) full year of longevity with the Employer in a particular job classification. A.2.3 Longevity Increase — Increases to the next higher STEP shall be made after an Employee is paid at a given pay STEP for one (1) full year. If the completion of such year occurs at other than the beginning of a semi-monthly pay period, the increase shall be effective at the beginning of the next semi-monthly pay period. R Packet Pg. 377 8.19.a A.2.4 Promotional/Upgrade Reclassification — Promotion shall be defined as movement from one position covered by this Agreement to another position covered by this Agreement with a higher Pay Grade. An Employee promoted from one classification to another shall be placed into the lowest pay Step of the higher classification which still provides for a monthly rate of pay five percent (5%) higher than that currently being received by the promoted Employee. A.2.5 Demotion/Downgrade Reclassification — Demotion shall be defined as movement from one position covered by this Agreement to another position covered by this Agreement with a lower Pay Grade. An Employee demoted from one classification to another shall be placed into the pay Step affording them the same number of months service time that they had prior to the demotion to the lower classification. A.2.6 Transfer Reclassification — Transfer shall be defined as movement from one position covered by this Agreement to another position covered by this Agreement in the same pay grade. A.2.7 All Reclassifications pursuant to Sections A.2.4; A.2.5 and A.2.6 shall be subject to a six (6) month probationary period. A.3 Tuition Reimbursement — Employees shall be eligible for a reimbursement of up to one hundred dollars ($100.00) per calendar quarter for tuition paid for a job -related course of instruction. If Department or Division rules require the completion of specified courses in order to qualify for promotion in the Department or Division, the Employer shall reimburse the Employee the full cost of tuition for such courses up to eighteen (18) credit hours per year. Reimbursement shall be made in either case only in the course of instruction is approved in advance by the Department Head or Mayor and the Employee received a grade point average of two (2) or higher. No reimbursement shall be made for any single course in which the Employee receives a grade less than C or grade point less than two (2), or equivalent. Such tuition reimbursement shall be refunded (by payroll deduction if possible) to the Employer if the Employee voluntarily terminates employment within one (1) year following completion of the course. In making such reimbursement, the Employer may use its own funds or funds from other governmental sources. If the City policy, regarding reimbursement rates, is increased during the term of this Agreement, then the reimbursement in the Agreement shall be increased accordingly. A.4 Accreditation Pay — An Employee shall receive, in addition to the monthly rate of pay set forth within Section A. 1, monthly Accreditation Pay equal to one percent (1.0%) as long as the Department is recognized as an accredited agency by the Washington Association of Sheriffs and Police Chiefs or the Commission on Accreditation for Law Enforcement Agencies. A. 5 Public Disclosure Specialist — Any Employee who performs the duties of a Public Disclosure Specialist will be compensated at the Public Disclosure Specialist pay grade of NE-10 while acting in that capacity on any day in which they complete more than one (1) hour of public disclosure work. An employee receiving this out -of -class pay will be required to obtain/maintain the Washington Public Records Officer certification. The employee will have twelve (12) months in which to obtain the certification and must maintain it as a condition of receiving the out -of -class pay. The City will pay the associated costs of obtaining/maintaining the certification (time in classes, cost of classes, etc.). A.6 Out -of -Class Pay — Employees working in a higher classification shall be placed on a step in the salary band for the higher classification which results in a pay increase over their current 29 Packet Pg. 378 8.19.a rate of pay. Employees shall be paid at this rate of pay for the entire shift if the employee performing the higher classification performs the out -of -class work for more than one (1) hour. One (1) hour or less of work performed in the higher classification will not be compensated at the higher step. This includes receiving any compensation for any premium pays attached to a o position. A.7 Education Pay — Employees in the bargaining unit shall receive, in addition to their monthly rate of pay set forth within Section A.1 and all subsequent wage increases, monthly Education Pay in accordance with the following: JOB RELATED COLLEGE CREDITS MONTHLY EDUCATION PAY AA degree or 90 credits: 2% of Employee's monthly rate of pay 135 credits: 4% of Employee's monthly rate of pay BA degree: 6% of Employee's monthly rate of pay Job related college credits shall mean all credits accepted by a nationally accredited college or university. A.8 Language Pay — Employees in the bargaining unit who possess, and are required by the City to use, approved additional language skills shall receive Language Pay in the amount of $200 per month, to be paid in $100 increments each pay period, if the employee is required to provide interpretation services as part of their regular work function. Employees requesting Language Pay shall ask their supervisor to provide Human Resources with confirmation that the employee is required to provide interpretation services as part of their regular work function. Target languages include: Spanish, Asian and Pacific Island languages; Indo-European languages, and other languages as approved by the Chief of Police. IN Packet Pg. 379 8.19.a APPENDIX "B" to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and the EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and EDMONDS' POLICE OFFICERS'ASSOCIATION (Representing the Law Enforcement Support Service Employees) hereinafter referred to as the Association. APPENDIX B BILL OF RIGHTS B.1 Employee Rights: It is agreed that the City has the Right to discipline, suspend, or discharge any Employee for just cause. B.2 Bill of Rights: B.2.1 In an effort to ensure that investigations made by an Officer as designated by the Chief of Police of the Police Department are conducted in a manner which is conducive to good order and discipline, the Employees shall be entitled to the protection of what shall hereafter be termed as the "Employee Bill of Rights." B.2.2 Every Employee who becomes the subject of an Internal Affairs (I/A) Investigation, as defined by department policy, shall be advised in writing at the time of the interview that they are suspected of: (a) Committing a criminal offense; or (b) Misconduct that would be grounds for termination, suspension, or other economic sanction; or (c) Not being qualified for continued employment with the Police Department (such as job competency or fitness for duty). B.2.3 Any Employee who becomes the subject of a criminal investigation shall have all Rights accorded by the State and Federal Constitutions and Washington State law. B.2.4 The Employee under investigation must, at the time of an interview, be informed of the name of the Officer in charge of the investigation and the name of the Officer who will be conducting the interview. 31 Packet Pg. 380 8.19.a B.2.5 Forty-eight (48) hours before an Internal Affairs (IA) Investigation interview commences, any Employee who is the subject of an Internal Affairs Investigation shall be informed, in writing, of the nature of the investigation, that the Employee is considered a "suspect" in the investigation and shall include the following information: • Who is the complainant or the victim, • What reportedly took place, • When it happened, • Where it happened. No forty-eight (48) hour notice is required for, Employees subject to Investigations that will not result in any economic sanction, e.g. a Complaint Investigation; however if the Employee requests to contact an Association Representative appropriate time will be allowed prior to the interview. Employees who are given a forty-eight (48) hour notification may waive that delay by signing a written waiver form. No forty-eight (48) hour notice or Association Representation is required for an Employee listed as a "witness" in an 1/A or for routine Supervisor/Subordinate inquiries that will not result in any economic sanction. B.2.6 The interview of an Employee shall be at a reasonable hour, preferably when the Employee is on duty, unless the exigency of the interview dictates otherwise. Whenever practical, interviews shall be scheduled during the normal workday of the City. B.2.7 At the cost of the requesting party and in accordance with Washington State Law, RCW 9.73, the Employee or City may request that an investigative interview be recorded, either mechanically or by a stenographer. There can be no "off-the-record" questions. Upon request, the Employee under an investigation shall be provided an exact copy of any written statement the Employee has signed or, at the Employee's expense, a verbatim transcript of the interview. B.2.8 The Employee may be required to answer any questions in an investigation and will be afforded all Rights and privileges to which he is entitled under the laws of the State of Washington or the United States. Prior to being ordered to respond to any question, the Employee will be notified in writing and acknowledge receipt of the following: "You are about to be questioned as part of an internal investigation being conducted by the Police Department. You are hereby ordered to answer the questions which are put to you which relate to your conduct and/or job performance and to cooperate with this investigation. Your failure to cooperate with this investigation can be the subject of disciplinary action in and of itself, including dismissal. The statements you make or evidence gained as a result of this required cooperation may be used for administrative purposes but will not be used or introduced into evidence in a criminal proceeding." Employees who are subject to a Criminal Investigation shall be advised of their Miranda Rights. 32 Packet Pg. 381 8.19.a B.2.9 Interviewing shall be completed within a reasonable time and shall be done under circumstances devoid of intimidation or coercion. Written notice shall be provided forty-eight (48) hours prior to any investigative (IA) interview subject to the notice requirements of Section B.2.2. As noted in Section B.2.5 the Employee may provide a written waiver of the forty-eight (48) hour requirement. The Employee shall be afforded an opportunity and facilities to contact and consult with their Association Representative before being interviewed if requested. The Employee may be represented by the Association Representative to the extent permitted by law. The Employee shall be entitled to such reasonable intermissions as the Employee shall request for personal necessities, meals, telephone calls, consultation with their Representative, and rest periods. B.2.10 The Employee shall not be subjected to any profane language nor threatened with dismissal, transfer or other disciplinary punishment as a way to obtain the resignation of said Employee nor shall the Employee be subjected to intimidation in any manner during the process of interrogation. No promises or rewards shall be made to the said Employee as an inducement to answer questions. B.2.11 Investigations shall be concluded within a reasonable period of time as defined in Section 1020 of the Department Policy Manual. Within a reasonable period after the conclusion of the investigation and no later than forty-eight (48) hours prior to a pre -disciplinary hearing, the Employee shall be advised of the results of the investigation and the potential disposition (which may include a range of possible discipline) and shall be provided a copy of the investigatory file. In the event an investigation is sustained but no discipline is to be imposed because it was not completed within established timelines, the Employee is still entitled to a Loudermill hearing and appeal process. B.2.12 All interviews shall be limited in scope to activities, circumstances, events, conduct or actions which pertain to the incident which is the subject of the investigation. Nothing in this section shall prohibit the Employer from questioning the Employee about information which is developed during the course of the investigation. B.2.13 No Employee shall be requested or required to submit to a polygraph test or to answer questions for which the Employee might otherwise properly invoke the protection of constitutional amendment against self-incrimination, except as required pursuant to Section B.2.8. Nor shall any Employee be dismissed for or shall any other penalty be imposed upon the Employee solely for a failure to submit to a polygraph test or to answer questions for which the Employee might otherwise invoke the protection of any constitutional amendment against self-incrimination; and provided further that this provision shall not apply to either the initial application for employment or to persons in the field of public law enforcement who are seeking promotion. Should any section, subsection, paragraph, sentence, clause or phrase in this Article be declared unconstitutional or invalid, for any reason, such decision shall not affect the validity of the remaining portions of this Article. NOTE: For Employees with Special Commissions involved in a "use of force" type incident, please refer to Section 15.2. 33 Packet Pg. 382 8.19.a APPENDIX "C" to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and the EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) APPENDIX C Druiz & Alcohol Policy Loaqualam It is the policy and intent of the Employer and the Association to maintain a safe and healthy working environment for all employees, to ensure efficient and safe community service, to protect employees and the City from liability, to safeguard City property and assets, and to comply with all applicable laws and regulations governing substance abuse. The parties are committed to a substance -free workplace and have an obligation to ensure public safety and trust in its services and programs. Accordingly, the manufacture, distribution, dispensation, possession, or use of a controlled substance, the unauthorized use of prescription drugs, the use of drugs not medically authorized, or the use of any other substance, including alcohol, which would impair job performance or pose a hazard to the safety and welfare of the employee, the public, or other employees is strictly prohibited. Employees who possess or use substances in violation of this Policy may be subject to discipline in accordance with this Policy. It is imperative that employees, who abuse substances, as defined in this Policy, be aware of the seriousness of such misconduct and the potential penalties. In addition to law enforcement measures that could be invoked for criminal violations, such employees may be subject to discipline because of the serious safety, health, and service risks that they create. By avoiding substance abuse, such risks and penalties may be averted. All employees are strongly urged to follow the guidelines in this Policy and utilize rehabilitation services if substance abuse becomes a personal problem. The City has designated a licensed individual with knowledge of substance abuse disorders and appropriate medical training to serve as its Medical Review Officer ("MRO"). The MRO shall interpret drug test results for the City. The Medical Review Officer is Drug Free Business MRO Services, Dr. Dee McGonigle, MD, or designee or successor, 18912 North Creek Parkway, Suite 202, Bothell, WA 98011; (866) 448 — 0657. 34 Packet Pg. 383 8.19.a 1.2 Substance Abuse Professional. The City has designated a licensed individual with knowledge of substance abuse disorders and appropriate medical training to serve as its Substance Abuse Professional ("SAP"). The SAP shall determine whether employees who fail a drug or alcohol test or refuse to submit to such a test need assistance in resolving problems associated with substance abuse. The SAP will recommend a course of action to such employees and determine whether they follow through with the SAP's recommendations. The SAP shall also determine the frequency and duration of follow-up testing for any such employees who are permitted by the City to return to work. The Substance Abuse Professional is obtained through Compsych, (800) 570 — 9315. 2. DEFINITIONS. 2.1 Employee. "Employee" includes members of the Edmonds Police Department subject to provisions of this collective bargaining agreement. 2.2 Substance. "Substance" includes drugs and alcohol, as defined below. 2.2.1 D=. "Drug" means any substance that impairs an employee's ability to perform a job or duty, or poses a threat to the safety of the employee or others. This definition includes controlled substances (those substances whose dissemination is controlled by regulation or statute, including, but not limited to, those drugs included in Schedule I and II as defined by 21 U.S.C. 801 et seq., the possession of which is illegal under Chapter 13 of that title). Such controlled substances are frequently and commonly referred to in familiar terms and specifically include marijuana, cocaine, opiates, amphetamines, and phencyclidine ("PCP"). Further, this definition of drug also includes over-the-counter drugs and/or drugs which require a prescription or other written approval from a licensed medical practitioner for their use, if the use of such drug(s) is likely to or does impair the employee's ability to perform a job or duty, or poses a threat to the safety of the employee or others. It further includes any other substance capable of altering an individual's mood, perception, pain level, or judgment (e.g., mushrooms, glue). 2.2.2 Alcohol. "Alcohol" means any intoxicating liquor that when consumed to excess will produce some level of intoxication. 2.3 Substance Abuse. "Substance abuse" means involvement with a substance in violation of this Policy. 2.4 Substance Test. "Substance test" includes both drug and alcohol tests, as defined below. 35 Packet Pg. 384 8.19.a 2.4.1 Drug Test. "Drug test" means a urinalysis test for the presence of amphetamines, cocaine, opiates, THC (marijuana), and phencyclidine (PCP). 2.4.2 Alcohol Test. "Alcohol test" means a breath test to determine an employee's alcohol concentration level pursuant to Section 4.6.2, below. 2.5 Passing a Substance Test. "Passing a substance test" means passing a drug and/or alcohol test, as defined below. 2.5.1 Passing a Drug Test. "Passing a drug test" means that the test result does not show any positive evidence of the presence of a drug in the employee's system that is at or above a determined threshold level. The threshold level for drugs, shall be as set forth in Department of Transportation Standards 49 CFR PART 40 §40.87. An MRO must determine that the results of a drug test: (1) show no evidence or insufficient evidence of a prohibited drug or drug metabolite; (2) show evidence of a prohibited drug or drug metabolite, but there is a legitimate medical explanation for the result; (3) show evidence of a prohibited drug or drug metabolite below a determined threshold level; or (4) are suspect because of irregularities in the administration of the test or chain of custody procedures. Passing a drug test shall be referred to as "testing negative." 2.5.2 Passing an Alcohol Test. "Passing an alcohol test" means that the test result shows an alcohol concentration of 0.02. Passing an alcohol test shall be referred to as "testing negative." 2.6 Failing_a Substance Test. "Failing a substance test" means that the test result showed positive evidence of the presence of a substance in an employee's system that is at or above a determined threshold level. This determination shall be made by the City MRO under- the same standards as passing a substance test. Failing a substance test shall be referred to as "testing positive." Refusal to submit to testing may result in disciplinary action up to and including termination. R2 Packet Pg. 385 8.19.a 2.7 Under the Influence. "Under the influence" is defined as a condition arising from using a substance, which may limit an employee's ability to safely and efficiently perform a job or duties, or may pose a threat to the safety of the employee or others, and it shall be determined by the presence of a substance in an employee's system as measured by a substance test in accordance with the terms of this Policy 2.8 Impaired. "Impaired" means a diminishing or worsening of an employee's mental or physical condition that is the result of using a substance. 2.9 Medical Authorization. "Medical authorization" means a prescription or other written approval from a licensed medical practitioner for the use of a substance in the course of medical treatment, which must include the name of the substance, the period of authorization, and whether the prescribed medication may impair job performance. This requirement also applies to refills of prescribed drugs. 3.1 The use or possession of alcohol during working hours, on City property, or in City vehicles is prohibited. Employees are not permitted to report for work or to perform any City business while under the influence of alcohol Employees who report to work with an alcohol concentration at or greater than 0.02, will not be permitted to report to work or remain at work. Additionally, an employee who reports to work with the obvious odor of intoxicating beverages on their breath, but not "under the influence" of alcohol as defined herein will not be allowed to perform any City business and may be subject to discipline. Reasonable exceptions to this policy may be made for the legitimate business needs of the department (i.e. undercover work). 3.2 Drugs. The manufacture, distribution, dispensation, possession, or use of a controlled substance, a drug not medically authorized, or other substances that impair job performance or pose a hazard to the safety and welfare of the employee, the public, or other employees is prohibited. An employee is not permitted to report to work or perform any City business while under the influence of any drug, including medically authorized or over-the-counter drugs, which impair work performance. Employees who perform safety -sensitive functions must report the medical use of drugs or other substances that could impair safe job performance to a member of command staff or the City's HR Department and provide proper written medical authorization from a licensed medical practitioner that the substance will not adversely affect the employee's ability to safely perform work. It is the employee's responsibility to determine from the licensed medical practitioner whether the prescribed drug would impair safe job performance. Failure to report the medical use of such drugs, or failure to provide proper evidence of medical authorization, may result in disciplinary action, including possible termination. Reasonable exceptions to this policy may be made for the legitimate business needs of the department. (i.e. undercover work). 37 Packet Pg. 386 8.19.a 4. 4.1 Testine Based On "Reasonable Susnicion." When a supervisor or Command Staff member reasonably suspects that an employee may be under the influence of or impaired by a substance, the employee shall be required to submit to a substance test. Although an employee may be relieved of duty at any time because of such concerns, a supervisor's or manager's decision to require a substance test must be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the employee. The supervisor or manager making the determination must have received training in detecting the signs and symptoms of substance abuse. Except in emergency situations, the supervisor should consult with another supervisor, Command Staff member, or representative of the Human Resources Department to ensure that adequate grounds for reasonable suspicion exist. 4.2 Refusal to Submit to Testing. Refusal by an employee to take a substance test when directed to do so by his/her supervisor or manager after being advised of the basis for the reasonable suspicion and after being allowed to consult with an Association Representative (which consultation shall not unduly delay testing) may be considered insubordination, and the employee may be relieved of duties immediately pending investigation. Refusing to take a substance test includes: failure to appear for the test within a reasonable time after being directed to do so; failure to remain at the test site until the test is complete; failure to provide adequate breath or urine for testing without a valid medical explanation; failure to cooperate with any directions given during the testing process, including directions for an observed sample collection; use of a prosthetic device that could interfere with the test; or adulteration or substitution of the test sample. Refusal to submit to testing may result in disciplinary action up to and including termination. 4.3 Return -to -Work and Follow -Up Testing. An employee who has refused to take a substance test, or who has tested positive for a substance, including those employees who have undergone evaluation and/or rehabilitation, will not be permitted to return to work until the employee has passed a substance test, has been evaluated by the SAP, the SAP has confirmed that the employee complied with his/her education and/or treatment plan, and the City determines that the employee is fit to return to duty. When the City, in its sole discretion, decides to return an employee who has tested positive for drugs or alcohol to duty, and there has not been a successful grievance or charge of unfair labor practice relating to the testing process, the employee shall follow the treatment plan as determined by the SAP and shall be subject to follow up random drug testing for a period of not more than twenty four (24) months. 4.4 Right to Representation. In all substance test situations, an employee may request the presence of his/her Association representative. Association representatives shall be immediately notified at the outset of any substances testing situation involving a bargaining unit member. Although an employee may later file a grievance against the direction to submit to substance testing, the employee must take the test when ordered to do so. 38 Packet Pg. 387 8.19.a At any time, the Association, upon request of the employee, will have the right to inspect and observe any aspect of the substance testing process with the exception of individual test results, provided that such inspection does not delay any testing procedure. The Association may inspect individual test results if the release of this information is authorized by the employee involved. 4.5 Urine Specimen Collection. Specimen collections for drug testing shall take place at Lynnwood Urgent Care (Immediate Clinic), 4725 196 St. SW, Lynnwood, WA 98036 during clinic hours and after hours at Swedish Hospital Edmonds, or any other site designated by the City. Employees are required to complete any necessary forms and to cooperate fully with collection and testing procedures. Sample collection shall be in accordance with DOT's Procedures for Transportation Workplace Drug and Alcohol Testing Programs, 49 CFR Part 40 ("DOT substance testing procedures"). These procedures are designed to ensure the integrity of the sample while maintaining employee privacy. In certain limited circumstances, employees will be required to provide a urine sample for testing under direct observation. Under no circumstances shall an employee's direct supervisor serve as the collection site person. At the employee's or the Association's option, a sample of the specimen may be requisitioned and sent to a laboratory chosen by the Association for testing. Any request to requisition a sample of the specimen must be made within seventy-two (72) hours of the specimen's collection. The cost of this test will be paid by the Association or the employee. The use or non-use of this option may not be considered as evidence in an arbitration or other proceeding concerning the drug test or its consequences. Any attempt to tamper with a urine sample or otherwise obstruct the testing process shall be considered the same as testing positive and will result in discipline, up to and including termination. 4.6 Test Procedures. All substance testing shall comply with DOT substance testing procedures. These procedures are designed to ensure the accuracy and integrity of the test results and include screening tests, confirmation tests, chain of custody safeguards, and appropriate privacy and confidentiality protections. 4.6.1 Drug Testing. Drug testing, during normal business hours, will normally be performed by urinalysis at Pathology Associates Medical Lab, PO Box 2687, 20730 Bond Road NE #205, Spokane WA 94220 (laboratory). Testing required outside of normal business hours shall be conducted at Swedish Hospital, 21601 76"' Avenue West, Edmonds, WA 98026. The test involves an initial screening performed by the enzyme multiplied immunoassay test ("EMIT"). Any positive test is then confirmed by a second test of the same sample by Gas Chromatography/Mass Spectrometry ("GC/MS"). The City's designated MRO shall receive and interpret test results and report them to the City. Prior to reporting a positive test result, the MRO shall give the employee an opportunity to discuss the test result. If the employee meets with the MRO and fails to present information affecting the test result, or if the employee refuses to meet with the MRO, the MRO will verify a positive test result and will inform the City Human Resources Director or other designated management representative, on a confidential basis, that the employee tested 39 Packet Pg. 388 8.19.a positive. The MRO will also inform the employee at the time the test result is verified that s/he may request a "re -test" within seventy-two (72) hours. (The "re -test" shall be performed at a different laboratory, at employee expense unless the employee passes the re- test.) Upon request, the employee shall be given a copy of the positive test results. 4.6.2 Alcohol Testing. Alcohol shall be tested by means of the Draeger machine currently in use or future equipment which may supersede the Draeger machine (but excluding the P.B.T device). Draeger alcohol tests shall be conducted utilizing one of the WSP Draeger testing sites. The testing shall follow the protocols established for criminal investigations, including the requirement of two breath samples within the proper variance. If the initial test indicates an alcohol concentration of 0.02 or greater, a second test shall be performed to confirm the results of the initial test at the election of the employee. The confirmatory test shall also use a 0.02 blood alcohol concentration level to measure a positive test. If the employee declines to take the second confirmatory test, the first test will be used to determine alcohol concentration. At the employee's option, the employee may submit to a blood specimen to be collected and tested at a laboratory chosen by the employee or Association for testing. The blood specimen could be used to challenge the results of the breath test. The cost of this test will be paid by the Association or the employee. A decision not to use this option or an employee's failure to provide the results obtained under this option may not be considered as evidence in an arbitration or other proceeding concerning the drug test or its consequences. The City takes a strong stand against substance abuse and its impact on the workplace. Accordingly, violations of this Policy may be grounds for appropriate disciplinary action, up to and including termination. Additionally, law enforcement authorities will be notified in appropriate situations. Experience indicates that individuals with substance abuse problems best respond to appropriate confrontation, dialogue, and notice about the impact and risks of their situation. Therefore, an employee who is aware of substance use or behavior in violation of this Policy is encouraged to promptly report the behavior to management. To the degree possible, the reporting employee's identity will be kept confidential. The City offers employees the use of rehabilitative services subject to coverage limitations and in accordance with the terms of its benefit programs. Employees are personally responsible for seeking appropriate treatment for substance dependency. Employees who voluntarily seek treatment for substance dependencies will be allowed to use personal leave and benefits as for any other illness and will not have job security or opportunities for promotion jeopardized by seeking treatment. However, such employees are subject to the same prohibitions and penalties as other employees regarding the manufacture, distribution, dispensation, possession, or use of substances in violation 40 Packet Pg. 389 8.19.a of this Policy. In addition, substance -dependent employees are subject to appropriate disciplinary action, including possible termination, if they do not meet general performance standards, conduct requirements, or other conditions of employment. Employees who refuse to take a substance test, or who test positive for a substance in violation of this Policy, may be given the opportunity to enter a rehabilitation program in lieu of termination. Employees who successfully complete rehabilitation under such circumstances may be returned to work at the City's discretion in accordance with the return -to -work provisions of this Policy. Records of treatment for substance dependency, substance tests, or of employees or applicants involved in other situations related to this Policy will be maintained by the City as confidential medical records. Confidentiality of substance tests cannot be guaranteed if testing results are used by the City in a disciplinary action. Only City management representatives with a "need -to -know" responsibility will be made aware of substance abuse situations or test results. No third party shall be provided with such information without specific written authorization by the employee, except as required or permitted by law. 9. ASSOCIATION HELD HARMLESS The City shall be solely liable for any legal obligations and costs arising out of the provisions of this Policy and/or application of this Policy, except as otherwise provided herein. The Association shall be held harmless for all claims arising out of errors, omissions or negligent acts by the third -party contractors hired by the City to conduct the drug testing under this Policy, including failure to abide by the protocol established by this Policy; and for all claims arising out of the implementation/administration of this drug Policy. 41 Packet Pg. 390 8.19.a APPENDIX "D" to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and the EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF EDMONDS, WASHINGTON, hereinafter referred to as the Employer, EDMONDS POLICE OFFICERS' ASSOCIATION (Representing the Law Enforcement Support Service Employees) APPENDIX D Information Services Acceptable Use Policy 1.0 Purpose This documents acceptable use of City of Edmonds Device and Systems Policy, and provides guidance for managing the use of City owned electronic devices and systems by all departments, employees and users of City systems. 2.0 Background The City of Edmonds provides employees with a variety of devices, and technology systems such as telephones, voice mail, computers, facsimile machines, instant messaging, electronic bulletin boards, electronic mail (email) systems, cellular phones, wireless devices, Internet access, and social media. The City recognizes the importance of electronic devices and tools in accomplishing work in an efficient manner. Access to these systems provides rapid exchange of information that improves productivity. It is important, however, that these devices and systems be used in a manner which benefits the government and which is responsible to City taxpayers. The goal of this policy is to ensure economical, effective, and efficient management of communication systems and to ensure that employees use these systems in a professional manner that reflects positively upon the City. This policy establishes privileges and responsibilities for employees, and employees must agree to, and abide by this policy to utilize these systems. 3.0 Scope This policy applies to all employees, contractors, consultants, temporary employees, vendors and any others that are provided access to City of Edmonds communication systems, including those workers associated with any third patties who access these systems. Throughout this document, the word "employee" will be used to collectively refer to all such individuals. This policy also applies to all communications and data systems owned by and/or administered by the City of Edmonds both on and off City property. 4.0 Authority RCW 42.17 Public Disclosure RCW 40.14 Public Records 42 Packet Pg. 391 8.19.a 5.0 Device & Systems Usage Policy The City of Edmonds provides access to the vast information resources available through communication devices and systems including, computers, servers, email, voice mail, bulletin boards, instant messaging, cell phones, telephones, wireless devices, tablets, and other telecommunications and information systems. These information resources are for use to help employees work better, faster and smarter, and be well-informed about effective business practices. The facilities to provide that access represent a considerable commitment of City resources. This usage policy is designed to help employees understand the City's expectations for the use of those resources. First and foremost, the City's supplied devices, software, and systems, are provided at significant cost. That means that the City expects these systems to be used for City business -related purposes: to accomplish tasks, communicate with customers, suppliers, and associates, to research relevant topics and obtain useful business information. These systems may be used for private purposes on a limited basis that does not interfere with City business. Employees should have no expectation of personal privacy in using them. The City requires employees to conduct themselves honestly and appropriately in the use of the use of technology provided, and respect copyrights, software licensing rules, proprietary rights and prerogatives of others, just as in any other business dealings. To be absolutely clear on this point, all existing City policies apply to employees conducting business with these devices, software, and systems. This includes especially, but not exclusively, those that deal with intellectual property protection, misuse of City resources, harassment, including sexual harassment, information and data security, and confidentiality. Unnecessary or unauthorized device and system usage costs money, and causes network and server congestion. It slows other users, takes away from work time, consumes supplies, and ties up printers and other shared resources. Unlawful devices or systems usage may also garner negative publicity for the City and expose Edmonds to significant legal liabilities. Internet, postings, blogs, chat groups, social media, newsgroups, and email systems give each user an immense and unprecedented reach to propagate City messages and tell the City story. Because of that power the City must take special care to maintain the clarity, consistency and integrity of the City of Edmonds image and posture. Anything any one employee writes in the course of acting for the City on the communication systems can be interpreted as a formal representation of the City's position. While the City's use of these devices and connections to systems offer many potential benefits, it can also open the door to significant risks to our data and systems if employees do not follow appropriate security discipline. As presented in greater detail, that may mean preventing machines with sensitive data or applications from connecting to a communication system entirely, or it may mean that certain users must be prevented from using certain communication systems or their features, for example remote file access or file transfers. The overriding principle is that security is to be a primary concern of every user. Employees may be held accountable for intentional or reckless breaches of security or confidentiality. Certain terms in this policy should be understood expansively to include related concepts. Document Covers any kind of file, or stream of data, that can be stored, printed, read, or viewed. This would include files for browsers, desktop applications, such as word processing or desk -top publishing, and specialized software programs databases, GIS, and their viewers. Graphics Includes photographs, pictures, video, images, animations, movies, or drawings. 43 Packet Pg. 392 8.19.a Display Includes monitors, flat -panel active or passive matrix displays, monochrome LCDs, projectors, televisions, handheld screens and virtual -reality tools. Audio Includes any sounds, recordings and files containing sounds or voice. All employees provided or granted device, software or systems access will be provided a copy of this policy or a "link" to the policy where it may be viewed and/or printed. Any questions concerning the policy should be directed to the employee's supervisor. If there is any portion of this policy that is not clearly understood by the employee, it is the employee's responsibility to bring the question to the attention of their supervisor for clarification. 6.0 Detailed Policy Provisions 1. Management and Administration 1.1. The City of Edmonds has software and systems in place that can monitor and record all software and systems usage. Most systems such as electronic mail, facsimile transmissions, Internet traffic, and voice mail are technologies that create an electronic record. This is what separates these from other forms of communication such as a telephone conversation. An electronic record, like a paper record, is reproducible and therefore special care must be taken to avoid improper dissemination of protected or confidential information. Electronic records are subject to public disclosure laws to the same extent as are paper records. Electronic records may be inspected for audit or legitimate operational or management purposes. The City reserves the right to inspect any and all files stored in any areas of City systems in order to assure compliance with policy. Electronic records are to be kept, maintained, released, withheld, and destroyed only in accordance with the Public Disclosure Act (RCW 42.17) and the law governing preservation and destruction of public records (RCW 40.14). 1.2. The City's security systems are capable of recording (for each and every user) each World Wide Web site visit, each chat newsgroup or email message, and each file transfer into and out of City systems, and other communications related information. The City reserves the right to monitor and record such uses at any time. No employee should have any expectation of personal privacy as to their communication systems usage or use of any software or hardware provided by the City. The City will review communication systems activity and analyze usage patterns, and may use this data to assure that City communication systems resources are devoted to maintaining the highest levels of productivity. 1.3. The creation or transmission of any kind of sexually explicit image or document on any City system is a violation of the City's policy on sexual harassment (see Personnel Policies Section 2.4, Sexual Harassment Prohibited). Some images or documents do not apply to this policy, such as the legitimate needs of public safety agencies. In addition sexually explicit material may not be accessed, viewed, downloaded, archived, stored, distributed, edited or recorded using our network or communication systems unless required for the legitimate needs of public safety. The City of Edmonds uses independently supplied software and data to identify inappropriate or sexually - explicit material. The City may block access to all such sites of which the City becomes aware. If an employee is inadvertently connected to a site that contains sexually explicit or offensive material, the employee must disconnect from that site immediately, regardless of whether that site had been previously deemed acceptable by any screening or rating program. 44 Packet Pg. 393 8.19.a 1.4. The creation or transmission of derogatory, inflammatory or harassing messages or content using the City system (including, without limitation, derogatory, inflammatory or harassing remarks about an individual's race, age, gender, disability, religion, national origin, marital status, military or honorably discharged veteran status, sexual orientation, including gender expression or identity, genetic information or any other protected characteristic) is a violation both of this policy and of the City's Anti -Harassment Policy. 1.5. Use of City communication systems for solicitation of non -City business or for personal gain is prohibited. 1.6. The City of Edmonds communication systems and computing resources must not be used to violate the laws and regulations of the United States or any other nation or the laws and regulations of any county, city, province or other local jurisdiction in any material way. Use of any City resources for illegal activity is grounds for discipline, up to and including immediate dismissal and consistent with applicable law. The City will cooperate with legitimate law enforcement and regulatory agencies for logs, diaries and archives on employee activities. 1.7. Any software or files downloaded via the City's devices, software, or systems into the City's systems may be used only in ways that are consistent with their licenses or copyrights. 1.8. No employee may use City systems to knowingly download or distribute pirated software or data. Any file that is downloaded must be scanned for viruses before it is run or accessed. 1.9. No employee may use a City device, software, or its systems to deliberately propagate any viruses or other code harmful to City data or systems. 1.10. No employee may use City devices, software, or systems to knowingly disable or overload any computer system or network or to circumvent any security feature of the systems. 1.I L Each employee shall identify themselves honestly, accurately and completely (including City department and function where requested) when participating in authorized chats or newsgroups, or when setting up accounts on outside computer systems. 1.12. Only those employees or officials who are duly authorized to speak on behalf of the City to the media, to analysts or in public gatherings may speak/write in the name of the City to any electronic media, such as newsgroup, chat room, blog, or social media. Other employees may participate in electronic media in the course of business when authorized and relevant to their duties, and should be cautious to make it clear when they are expressing an individual opinion as opposed to establishing or representing the City's position or policy on a matter. Where an individual participant is identified as an employee or agent of the City of Edmonds, the employee must refrain from political advocacy and must refrain from the unauthorized endorsement or appearance of endorsement by the City of any commercial product or service. 1.13. The City of Edmonds retains proprietary rights and the copyright to any material posted to any electronic media (including, without limitation, any social media, forum, newsgroup, chat room or World Wide Web) by any employee in the course of his or her duties with the City, unless otherwise provided by law. 45 Packet Pg. 394 8.19.a 1.14. Electronic transmission of protected or confidential City information is governed by the same rules and principles that govern paper transmittals. Protected or confidential City information may include, but is not limited to, certain financial data, personal data, certain proprietary information, security information, trade secrets, and any other material exempted from disclosure, or required to be held confidential by law and City policies and/or procedures. The unauthorized release of protected information - whether or not the release is inadvertent - may subject an employee to penalties or discipline under existing policies and procedures. 1.15. A wide variety of materials may be deemed offensive by colleagues, customers or business suppliers. Employees must be aware of this and not store, view, print or redistribute any document or graphic file that is not directly related to the user's job or City activities, or that is likely to be deemed offensive by a reasonable person. (Exception: Viewing of unsolicited material sent to the employee.) 1.16. Employees must understand that copyright, trademarks, libel, slander and public speech control laws of all jurisdictions in which the City conducts business apply to the City and its employees. Care must be taken so that the use of the City communication systems does not inadvertently violate any laws which might be enforceable against the City. 1.16.1. Employees with device and communication systems access may only download software for direct business use, and they must arrange to have such software properly licensed and/or registered with Information Services. Downloaded software if subject to a license must be used only under the terms of its license. 1.16.2. Employees may not download entertainment software or games or play games with others over the communication systems. 1.16.3. Employees may not download audio, images or videos unless there is an explicit business -related use for the material and such downloading does not violate any copyright or licensing requirements. 1.17. Employees may not upload any software licensed to the City or data owned or licensed by the City without explicit authorization from the manager responsible for the system, software or data. 2. Technical 2.1. User identification (IDs) and passwords help maintain individual accountability for communication systems resource usage. However, the issuance of 1D's and passwords is not intended to create any personal privacy rights. Any employee who obtains a password of or for a device or system resource must keep that password confidential, except for communication with authorized personnel. City policy prohibits the sharing of user IDs or passwords obtained for access to devices, software and systems. Employees shall not use the password or ID of another user, except in cases of job related necessity.. Employees shall not reveal the password or ID to an unauthorized person or entity. 2.2. Video and audio streaming and downloading technologies represent significant data traffic which cause local network congestion. Employees should schedule communications -intensive operations such as large file transfers, video or audio downloads, mass e-mailings and the like so as not to impact other users of the City's systems. The preferred time for such transfers are the off peak hours between 6:00 PM and 7:00 AM Pacific time. 46 Packet Pg. 395 8.19.a 2.3 Streaming audio/video on City provided smart phones and other similarly capable devices is discouraged due to contractual data limitations with the City's cellular provider(s). 3. Security 3.1. The City has installed a variety of firewalls, application, network address screening programs and other security systems to assure the safety and security of systems. Any employee who intentionally attempts to disable, defeat or circumvent any security facility is subject to discipline up to and including dismissal and possible criminal prosecution. 3.2. Files containing confidential and/or protected data that are transferred in any way across communication systems must be protected. 3.3. Devices that use their own network to create an independent data connection can sidestep network security mechanisms. These independent connections to outside networks can be used by an attacker to compromise City software, systems and networks. Any device used for an independent network connection must be isolated from the City's internal networks. Only approved file sharing applications may be used on City systems. Hotspot connections directly to the City's internal network are prohibited. Questions regarding the application of this section should be directed to Information Services. 3.4. Only those communication systems, services and functions with documented City business purpose will be enabled at the systems firewall. 4. Incidental use 4.1. De minimis use is an infrequent or occasional use that results in little or no actual cost to the City. An occasional brief local phone call, Internet access or email is an allowable de minimis use of communications systems. The cost of a brief local phone call is negligible and need not interfere with job performance. 4.2. The proper stewardship of City resources, including funds, facilities, tools, property, and employees and their time, is a responsibility that all employees share. Accordingly, employees may not use devices, software, or systems for personal benefit or gain or for the benefit or gain of other individuals or outside organizations. Personal benefit or gain may include a use solely for personal convenience, or a use to avoid personal expense. 4.3. Responsibility and accountability for the appropriate use of devices, software, or systems ultimately rests with the individual City official and City employee, or with the City official or City employee who authorizes such use. Employees and officials are cautioned that their own personal use of devices, software, or systems should never interfere with another City official or employee, or obligate another employee to make personal use of City resources. In addition, City employees have an affirmative duty to ensure that any personal use of devices, software, and systems is the most efficient in terms of time and resources. 4.4. Extensive or repeated personal misuse of City resources, including time, significantly undermines public trust in government. Nevertheless, a very limited personal use of City devices, software, and systems that supports organizational effectiveness would not undermine public trust and confidence. 47 Packet Pg. 396 8.19.a 4.5. Subject to restrictions elsewhere in this policy, a City official or employee may make an occasional, but limited, personal use of devices, software, or system resources if: 4.5.1. There is little or no cost to the City; 4.5.2. Any use is brief in duration, occurs infrequently, and is the most effective use of time or resources; 4.5.3. The use does not interfere with the performance of the officer's or employee's official duties; 4.5.4. The use does not disrupt or distract from the conduct of City business due to volume or fl-equency; 4.5.5. The use does not disrupt other City employees and does not obligate them to make a personal use of City resources; and 4.5.6. The use does not compromise the security or integrity of City property, information, or software. 4.6. The City Code, state and federal laws, strictly prohibit uses of taxpayer resources for private benefit or partisan political purposes. Any use of City resources to support such activity clearly undermines public confidence in government and reflects negatively on City employees generally. In compliance with these provisions, this policy explicitly prohibits, at all times and to any degree, the following private uses of devices, software, and systems and resources: 4.6.1. Any use for the purpose of conducting an outside business or private employment except for those instances, such as in the Police Department, where the private work has been approved by the Department (i.e. Off -duty police/security work in the City of Edmonds). 4.6.2. Any use for the purpose of supporting, promoting the interests of, or soliciting for an outside organization or group, including, but not limited to: a private business, a nonprofit organization, political candidate, a political party, or a ballot issue (unless provided for by law, City code, or other policy). (Note: It is not intended to prohibit forwarding information related to United Way or other organizations related to city government such as the Association of Washington Cities (AWC); it is also not intended to prohibit the use of City resources to communicate information related to Labor Organizations or Labor Laws of the State of Washington). 4.6.3. Any use for the purpose of assisting a campaign for election of a person to a public office or for the promotion of or opposition to a ballot proposition. 4.6.4. Any use related to conduct that is prohibited by a federal or state law or rule, or a City code or policy; and 4.6.5. Any private use of any devices, software, or systems property that has been removed from City facilities or other official duty stations, even if there is no cost to the City. 4.7. The general ethics standard is that any use of devices, software, or systems resources other than for official business purposes needs to be brief in duration and frequency to ensure there is little or no cost and the use does not interfere with the performance of official duties. 48 Packet Pg. 397 8.19.a 5. Policy Changes; Other City of Edmonds Policies 5.1. The City of Edmonds Information Services may modify or revise its devices, software, and systems use policies (including these specific regulations). The City will notify the Union of any changes in policy prior to implementation and bargain any such change that affects wages, hours, or other terms and conditions of employment that constitute mandatory subjects of bargaining. Employees are required to comply with all such subsequent modifications or revisions. Modifications and/or revisions will be posted on a shared network resource, posted on City Web sites, distributed through email, staff meetings or other communication method. 5.2. These devices, software, and systems use policies are in addition to, and do not replace or supersede, any and all other policies promulgated from time to time which are applicable to City employees (including general policies relating to misuse of City assets or resources, sexual harassment, unauthorized public speaking and misappropriation or theft of intellectual property). Misuse or inappropriate use of devices, software, or resources, in violation of these or any other City policy, may result in discipline, up to and including discharge. 6. References: 6.2. Regulatory Codes of Washington (RCW) 42.52.160, 42.52.180, 42.17.190 6.3. Washington Administrative Code (WAC) 292-120-035 49 Packet Pg. 398 8.19.b MEMORANDUM OF UNDERSTANDING Amended to the AGREEMENT by and between CITY OF EDMONDS, WASHINGTON and EDMONDS POLICE OFFICERS' ASSOCIATION REPRESENTING THE LAW ENFORCEMENT SUPPORT SERVICE EMPLOYEES January 1, 2023 through December 31, 2024 THIS MEMORANDUM OF UNDERSTANDING ("MOU") is supplemental to the AGREEMENT by and between the CITY OF EDMONDS, WASHINGTON (hereinafter the "City") and the Edmonds Police Officers' Association (hereinafter the "EPOA"), representing the Law Enforcement Support Service Employees (collectively, the "Parties"). WHEREAS, the Parties have ratified a Law Enforcement Support Service Employees Collective Bargaining Agreement (CBA) effective January 1, 2023 through December 31, 2024; and WHEREAS, the City and the EPOA mutually agree that it is in the best interests of both to extend the CBA through June 30, 2026; and WHEREAS, the City and the EPOA mutually agree to open the CBA to provide for an increase in wages for the time period of this extension, but only for the topic of wages; and NOW THEREFORE, the Parties enter into this MOU to memorialize the following agreement: 1. The Parties' CBA, the expiration date of which is currently December 31, 2024, is hereby extended through June 30, 2026. 2. Beginning January 1, 2025, the wages provided for in the CBA for 2024 will be increased by three percent (3%). Beginning January 1, 2026, the wages provided for 2025 will be increased by one hundred percent (100%) of the CPI-U for Seattle/Tacoma/Bellevue June 2024 to June 2025 , with a floor of two percent (2%) and a cap of three percent (3%). 3. This MOU is intended to clarify the intent of the Parties with regard to the above referenced matters and does not set a precedent with regard to any other matter. The Parties' CBA shall remain in full force and effect, amended as set forth herein, but only as set forth herein. EDMONDS POLICE OFFICERS ASSOCIATION CITY OF EDMONDS Representing the Law Enforcement Support Service Employees William Morris, EPOA President Mike Rosen, Mayor Date Date Packet Pg. 399 9.1 City Council Agenda Item Meeting Date: 10/22/2024 Presentation and Public Hearing on Property Taxes Staff Lead: Kim Dunscombe Department: Administrative Services Preparer: Kimberly Dunscombe Background/History Tonight's presentation will provide important information regarding the city's property taxes, offering context to assist in making informed budget decisions for the 2025-2026 biennium. This is the first of three required public hearings on the topic. We will review and discuss the material, with draft ordinances prepared based on the decisions reached tonight. These draft ordinances will be presented for approval at next week's meeting on the consent agenda. Staff Recommendation Staff recommends Council vote tonight to approve the 1% allowable increase to both the Regular Levy and EMS Levy. Narrative <Type or insert text here> Attachments: Property Tax Presentation Oct 2024 Packet Pg. 400 Property Tax Presentation for 2025 Edmonds City Budget October 22, 2024 0 a c �a c 0 Whyare we havingthispresentation tonight? RCW 84.55.120 States that we must "hold a public hearing on revenue sources for the district's following year's current expense budget." (General Fund) What is the ur ose? p p In our case, Property Taxes make up about 30% of GF budget, excluding transfers. One significant purpose of this presentation is to give you context when you decide whether to increase our property tax levies by 1%. Property Taxes make up about $15.9 million, or 30% of the General Fund budget (Budget Book page 36) Fines and Penalties, 5.97% Charges for Services, 16.10% Intergovernmental, 2.13% r Licenses & Permits, 3.49% Business and Occupation Taxes, 13.68% , Excise Taxes, 0.62% Transfers In, 1.00% Property Taxes, 29.92% Retail Sales and Use Taxes, 25.51% Miscellaneous, 1.58% V How do we compare to other cities in Snohomish County? Edmonds is $7.0464 Typical 2024 Levy Rate for Cities in Snohomish County: $10.0000 $9.0000 $8.0000 $ 7.0000 $6.0000 $ 5.0000 $4.0000 $ 3.0000 $2.0000 $1.0000 map WWWWWWO \sae+ a�aA o�6" oo v\`eo �ooa 0`\ec ee ��e � nJ�o� p C` `re\\ area a0a` ooa � �`o �3p �o `! 5 P �a �e o,Co 41ell Source: Snohomish I Assessor's 2024 Anr Page 30 Property Taxes that go to the City of Edmonds make up only 14.5% of the Property Tax bill paid by the typical Edmonds homeowner EMS, 3.98% County, 7.09% 41% 4.56% Hospital, 0.68% Port, 0.96% Regional Transit Authority, 2.32% V Packet Pg. 405 The city collects approximately.145 cents of every property tax dollar Property Tax Decision for tonight: Does Council wish to increase the Regular Property Tax Levy and/or the EMS Levy by 1% over 2024 Levy? (Amounts provided by the Snohomish County Assessor's Office) 2025 Levy Calculation Regular Property Tax Regular Property Tax with with 0% 1% Highlest lawful levy last year (From Snohomish County Letter) $ 11,347,482 $ Add 1% of Highest Lawful Levy - Add New Construction (From Snohomish County Letter) 49,742 Add Banked Capacity - Refunds and Other Assessor Adjustments 79,122 ESTIMATED Levy for 2025 $ 11,476,346 $ 11,347,482 113,475 49,742 79,122 11,589,821 EMS Property Tax EMS Property Tax with with 0% 1% Highlest lawful levy last year (From Snohomish County Letter) $ 4,337,529 $ 4,337,529 Add 1% - 43,376 Add New Construction 19,016 19,016 Refunds and Other Assessor Adjustments 30,899 30,899 ESTIMATED Levy for 2025 $ 4,387,443 $ 4,430,819 0 ea c d d L City Revenue with no increase = $15,863,789 a City Revenue with 1% increase = $16,020,640 Total increase inc. 1% = $: 2025 Proposed Budget = Senior Citizen / Disabled Persons Exemption 2025 Tax (source: County Assessor website Senior Citizens and People with Disabilities I Snohomish County, WA - Official Website (snohomishcountywa.gov)) STATS INCOME LEVEL AMOUNT OF REDUCTION Level 1 $0 TO $54,000 Exempt from excess levies (ie: local school levies) and Part 2 of the state school levy imposed under RCW 84.52.065(2), plus a reduction of assessed value of 60% or $60,000, whichever is greater. Level 2 $54,001 TO Exempt from excess levies and Part 2 of the state $64,000 school levy imposed under RCW 84.52.065(2), plus a reduction of assessed value of 35% or $50,000, whichever is greater, not to exceed $70,000. Level 3 $64,001 TO Exempt from excess levies and Part 2 of the state $75,000 school levy imposed under RCW 84.52.065(2). a Next Steps: 0 Next on the agenda is a Public Hearing on Property Taxes: y d L a_ 1. Open Public Hearing 2. Accept comments I Close Public Hearing N O N After the Public Hearing, Council needs to discuss the alternatives and decide on 0% or 1% o increase on both the Regular and EMS levies. Then we will prepare an Ordinance reflecting 0 the decision arrived at tonight and place it on the next available Consent Agenda. L a Action Needed: Motion to approve a 0% or1% increase to the Regular Levy, and CL 0 a. we also need a second motion to approve a 0% or 1 % increase to the EMS Levy. 0 E -LO EDM w 1C Q-r Q N Packet Pg. 409 What would be the estimated annual impact per household on increasing the 2024 Regular levy by 1 % and adding the banked capacity? The formula is: AV / $1,000 X Rate Average Residence $500,000AV $1 MAV Edmonds Residence AV Estimated Rate (perthousand) AV per thousand X Rate Increase by 1% Add Banked Capacity (assume 17,845 households) Average increase per HH $ 896,700 $ 0.69683154244 $ 500,000 $ 0.69683154244 $ 1,000,000 $ 0.69683154244 $ 896.70 $ 500.00 $ 1,000.00 $ 0.69683154244 $ 0.69683154244 $ 0.69683154244 $ 624.85 $ 348.42 $ 696.83 $ 6.25 $ 3.48 $ 6.97 $ 29.50 $ 16.45 $ 32.90 $ 35.75 $ 19.93 $ 39.87 Packet Pg. 410 9.2 City Council Agenda Item Meeting Date: 10/22/2024 2025-2030 Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) Staff Lead: Angie Feser and Rob English Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History The City's Capital Facilities Plan (CFP) Element is updated annually and identifies capital projects for at least the next six years, which support the City's Comprehensive Plan. CFP projects are capital improvement projects that expand capacity in existing facilities/infrastructure or provide new capital facilities to accommodate the City's projected population growth in accordance with the Growth Management Act. Also, capital projects that preserve existing capital facilities through maintenance efforts are not classified as CFP projects. These preservation and maintenance projects are part of the six -year capital improvement program (CIP). The two capital project components combine to encompass the estimated funding expenditure needs for all city capital related projects. Public Works capital work includes the city's Transportation, Utilities and Facilities programs and the Parks & Recreation encompasses the city's parkland and recreation amenities and facilities located within those park sites. Both the Public Works and Parks & Recreation Departments presented their proposed 2026 - 2030 capital programs to the Planning Board on September 11, 2024 and as well as a Public Hearing on September 29, 2024. The Planning Board recommends to City Council to adopt the CFP/CIP as presented. (Memo is attached) These departments also provided a detailed presentation to City Council on October 8, 2024 and answered questions. Council members also have the opportunity to submit questions and requests for additional information through the 2025 Budget Query program up until the capital budget is adopted. Currently, council's consideration for adoption of the CFP/CIP is scheduled for November 26, 2024. Staff Recommendation For the City Council to conduct a Public Hearing of city's Public Works and Parks & Recreation Capital Facilities Plan and Capital Improvement Program with consideration of adoption at a later date. Narrative The 2025-2030 Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) identify Capital Facility projects including geographic distribution and location and information sheets with estimated expenditures and funding sources. The Public Works and Utilities Department proposed 2025-2030 CFP/CIP is included as Attachment 1. The Parks & Recreation proposed 2025-2030 CFP/CIP is included as Attachment 2. The third attachment Packet Pg. 411 9.2 is the Powerpoint presentation to be shared by staff at the October 22nd meeting and is only a summary presentation of the capital program and plans. With the city transitioning to a biennium operating budget format, the years alternating operating budget adoption provide a better opportunity to review capital budgets in greater depth. Next year in 2025 there will be more time and staff capacity to review in detail, and incorporate, the 2024 Transportation Plan, the Stormwater and Surface Water Plan Update, as well as the 2024 Comprehensive Plan (including a Facilities Element). In addition, the city's 2025-2026 operating budget will be adopted and impacts of budget reductions will be in place to more realistic about staff capacity for project management. Recommendations from these three significant plans, which will not be completed for this year's capital program review, plus having an establish operating budget will be instrumental in developing the 2026-2031 CFP/CIP Plans. Attachments: 2025 - 2030 CIP CFP Public Works - Utilities - Facilities DRAFT 2025-2030 Parks CIP_CFP DRAFT 2025-2030 CIPCFP Memo from Planning Board 2024.09.25 CFP-CIP Summary CC Public Hearing Presentation Packet Pg. 412 pp- Packet Pg. 413 TRANSPORTATION & UTILITY PROJECT MAP FACILITIES & WWTP PROJECT MAP IV TRANSPORTATION 1 PRESERVATION/MAINTENANCE 6 SAFETY/CAPACITY ANALYSIS 14 NON -MOTORIZED TRANSPORTATION 38 FERRY PROJECTS 61 TRAFFIC CALMING 63 TRAFFIC PLANNING 65 GREEN STREETS 68 WATER 70 STORMWATER 76 EDMONDS MARSH ESTUARY RESTORATION 81 PERRINVILLE CREEK BASIN 85 STORM DRAINAGE IMPROVEMENT 89 COMPLIANCE RELATED 91 SEWER 93 FACILITIES 99 WASTEWATER TREATMENT 122 CFP/CIP COMPARISION 2024-2025 140 Packet Pg. 414 9.2.a PWT-03 M42 rw i-ui PWW-02 rWS�02 PW�T-70 PWT- PWT-65 NWT-04:=l M. PWTPWT -36.0= • I D\A1"� � PWT r•vv A",TPW D-05 r !ter �17 �� PWT-09 . PWT-12 C PWT-35 PWT-3 ' /P 1 �� PWT-48 PWT-19 WT-16 PWT-11 C � PWT-25 PWT-15 � c PWT-22 6 PWT-20 PWT-08 c PWT-21 PWT-29 • i P1NT�-30 PWTI20 A PWT-13 PWT-14 � PWT-47 P.WT K, WE�1 i WT-06 I PWT-�3 PWTi64 PWT-5, PWT-06 PWS-11 07 : IJ� ■�`f PWD=06 * Site specific projects only. Citywide/annual PWT-10 PWT-26 P 2024 citywide projects not shown. PWT-43 • Packet Pg. 415 9.2.a PW F-0AM, PWI PWF-09 04 PWF-03 ♦ • PWI o ' 09M o F-23 R PWF 13�� mwm� I I ■� ■_[ W F-1 f ►=mFJ um1 wJ1 0PWF-08 • MM1111111111111- I lwElJ�.WA ■ L ■ WA CFAI J r� * Site specific projects only. Citywide/annual citywide projects no sown: Packet Pg. 416 V. TRANSPORTAT101 ONO - !J'I .i r j fi j 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS 9.2.a TRANSPORTATION oject DP 2025 2026 2027 2028 2029 2030 LVLJ-JV 2031-45 Grand To Total IF PRESERVATION/ MAINTENANCE cva PWT-01 Annual Street Preservation Program Str-25020/22/33 $1,801,800 $855,850 $2,630,000 $2,630,000 $2,630,000 $2,630,000 $13,177,650 $39,450,000 $52,627,1 PWT-04 Main St Overlay from 6th Ave to 8th Ave $642,020 $0 $0 $0 $0 $0 $642,020 $0 Q- cu $642,1 c M O PWT-05 Puget Dr @ OVD Signal Upgrades $0 $0 $0 $95,000 $526,000 $0 $621,000 $0 $621,1 LO PWT-06 Signal Upgrades - 100th Ave @ 238th St $0 $0 $0 $175,000 $820,000 $0 $995,000 $0 .0 $995,1 -- SW LL PWT-07 Main St @ 3rd Signal Upgrades $0 $0 $0 $117,000 $406,000 $0 $523,000 $0 $523,1 0 PWT-61 Olympic View Dr Overlay -196th I SR-524 Str-25031/32 $484,000 $963,700 $0 $0 $0 $0 $1,447,700 $0 $1,447,' to Talbot Rd .� y PWT-68 88th Avenue Overlay and Sidewalk Repair Str-25018 $1,180,000 $0 $0 $0 $0 $0 $1,180,000 $0 $1,180,1 Li u, SAFETY/ CAPACITY ANALYSIS PWT-08 ✓ St SW from Hwy 99 to 95th PI W $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $18,083,000 $0 $18,083,1 Corridor Corridor , PWT-09 Hwy 99 Revitalization &Gateway Project - Str-25002 $15,000 $0 $0 $0 $0 $0 $15,000 $0 $15,1 0 Stage 2 PWT-10 ✓ Hwy 99 Revitalization Project - Stage 3 Str-25004/5 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $25,763,000 $0 $25,763,1 2 PWT-11 ✓ Hwy 99 Revitalization Project - Stage 4 Str-25006/7 $825,000 $1,620,000 $5,000,000 $4,955,000 $13,100,000 $10,000,000 $35,500,000 $0 $35,500,1 a LL 0 PWT-12 ✓ Hwy 99 Revitalization Project - Stage 5 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $3,680,000 $46,293,000 $49,973,1 a U PWT-13 ✓ Hwy 99 Revitalization Project - Stage 6 $0 $0 $0 $0 $0 $0 $0 $22,500,000 $22,500,1 c N PWT-14 ✓ Hwy 99 Revitalization Project - Stage 7 $0 $0 $0 $0 $0 $0 $0 $42,900,000 $42,900,1 N 0 N PWT-15 ✓ Hwy 99 Revitalization Project - Stage 8 $0 $0 $0 $0 $0 $0 $0 $37,500,000 $37,500,1 d PWT-16 ✓ Hwy 99 Revitalization Project - Stage 9 $0 $0 $0 $0 $0 $0 $0 $22,500,000 $22,500,1 PWT-17 ✓ 196th St SW 188th Ave W - Intersection $0 $0 $0 $279,000 $252,000 $835,000 $1,366,000 $0 r $1,366,1 Q Improvements Packet Pg. 418 9.2.a TRANSPORTATION PWT-18 ✓ Main St @ 9th Ave Intersection Str-25010 Improvements PWT-19 ✓ 76th Ave W @ 220th St SW - Intersection Str-25028/29 Improvements PWT-20 SR-104 Adaptive System - 236th to 226th Str-25008 PWT-21 ✓ SR-104 @ 100th Ave W Intersection Improvements PWT-22 ✓ SR-104 @ 95th PI W Intersection Improvements PWT-23 ✓ SR-104 @ 238th St SW Intersection Improvements PWT-24 ✓ Olympic View Dr @ 76th Ave W Intersection Improvements PWT-25 ✓ 84th Ave W (212th St SW to 238th St SW) Str-25011 PWT-26 ✓ SR-104 @ 76th Ave W Intersection Improvements PWT-27 ✓ Olympic View Dr @ 174th St SW Intersection Improvements PWT-28 175th St SW Slope Repair PWT-59 Traffic Signal Program Str-25016/17 PWT-70 Safety Action Plan 670-25011 .•^-7RTATION PWT-29 ✓ 232nd St SW Walkway from 100th Ave to SR-104 PWT-30 ✓ 236th St SW Walkway from Madrona Elem to 97th Ave W PWT-31 ✓ 236th St SW Walkway from Hwy 99 to 76th Ave W PWT-32 ✓ 84th Ave W Walkway from 238th St SW to 234th St SW PWT-33 ✓ 80th Ave W Walkway from 212th St SW to 206th St SW Total 0 $0 $0 $0 $210,000 $1,157,000 $0 $1,367,000 $0 $1,367,1 um ILL $198,000 $1,488,500 $2,100,000 $3,370,000 $3,300,000 $0 $10,456,500 $0 $10,456,! a M $67,740 $0 $0 $3,515,000 $0 $0 $3,582,740 $0 U $3,582,' qo $0 $0 $0 $200,000 $1,350,000 $2,650,000 $4,200,000 $0 0 N $4,200,1 N $0 $0 $0 $45,000 $242,000 $0 $287,000 $0 0 $287,1 NI-- ILL $0 $0 $0 $241,000 $1,370,000 $0 $1,611,000 $0 $1,611,1 9 $0 $0 $0 $0 $0 $0 $0 $1,428,000 0 $1,428,1 $0 $0 $0 $0 $0 $0 $0 $18,672,000 $18,672,1 Ui $0 $0 $0 $0 $0 $0 $0 $3,630,000 N $3,630,1 $0 $0 $0 $0 $0 $0 $0 $758,000 $758,1 $0 $0 $0 $1,060,000 $0 $0 $1,060,000 $0 L $1,060,1 0 $30,280 $30,280 $0 $0 $0 $0 $60,560 $0 V $60,! a $375,000 $0 $0 $0 $0 $0 $375,000 $0 $375,1 0. U a_ U $0 $0 $0 $0 $284,000 $1,572,000 $1,856,000 $0 $1,856,10 N $0 $0 $0 $313,000 $1,794,000 $0 $2,107,000 $0 $2,107,1 N 0 N $0 $0 $0 $0 $0 $0 $0 $2,054,000 $2,054,1 d $100,000 $0 $0 $625,000 $2,550,000 $0 $3,275,000 $0 $3,275,1 R r $0 $0 $0 $117,000 $127,000 $1,433,000 $1,677,000 $0 $1,677,1 Q Packet Pg. 419 9.2.a TRANSPORTATION Project.- 2025 2026 2027 2028 2029 2030 Total 0 R PWT-34 ✓ 80th Ave W Walkway from 188th St SW to $0 $0 $0 $511,000 $1,962,000 $0 $2,473,000 $0 $2,473,1 Olympic View Dr Li PWT-35 ✓ 218th St SW Walkway from 76th Ave W to $0 $0 $0 $280,000 $1,563,000 $0 $1,843,000 $0 $1,843,1 Y 84th Ave W C PWT 36 ✓ Walnut St Walkway from 6th Ave S to 7th $0 $0 $0 $308,000 $0 $0 $308,000 $0 v $308,1 0 PWT-37 1/72nd Ave S 216th St SW Walkway from Hwy 99 to $0 $0 $0 $233,000 $0 $0 $233,000 $0 0 C4 $233,1 N Ave W 0 N PWT-39 ✓ Citywide Bicycle Improvements Project Str-25001 $10,000 $0 $0 $0 $0 $0 $10,000 $0 $10,1 PWT-40 ✓ Maplewood Dr Walkway from Main St to $0 $0 $0 $233,000 $233,000 $2,662,000 $3,128,000 $0 QL $3,128,1 0! 200th St SW o PWT-41 ✓ 95th PI W Walkway from 224th St SW to $0 $0 $0 $139,000 $775,000 $0 $914,000 $0 $914,1 °r 220th St SW — PWT-43 ✓ rt 76thNon -Motorized $0 $0 $0 $277,000 $1,389,000 $0 $1,666,000 $0 $1,666,1 ion Transportation Transportation Improvements , PWT-45 ✓ SR 104 Walkway HAWK to Pine/Pine $0 $0 $0 $0 $0 $3,473,000 $3,473,000 $0 $3,473,1 2from SR-104 to 9th — PWT-46 1/1st St SW from 80th Ave W to 76th Ave $0 $0 $0 $0 $0 $0 $0 $762,000 $762,1 PWT 47 ✓ 104th Ave W I Robinhood Ln from 238th $0 $0 $0 $0 $0 $0 $0 $1,192,000 $1,192,1 St to 106th Ave W 0 PWT-48 ✓ SW Ave W from 218th St SW to 220th St $0 $0 $0 $0 $0 $0 $0 $365,000 $365,1 PWT 49 ✓ Ave W from 188th St SW to 186th St $0 $0 $0 $0 $0 $0 $0 $369,000 $369,1 SW U PWT-50 ✓ 238th St SW from Hwy 99 to 76th Ave W $0 $0 $0 $211,000 $1,234,000 $0 $1,445,000 $0 $1,445,1 v PWT-55 ✓ Elm Way Walkway from 8th Ave. S to 9th Str-25003 $5,000 $0 $0 $0 $0 $0 $5,000 $0 0 $5,1 N Ave. S LO PWT-60 Pedestrian Safety Program Str-25014/15 $20,180 $20,180 $0 $0 $0 $0 $40,360 $0 $40,; N N PWT-66 4th Avenue Cultural Corridor $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $8,000,000 $0 $8,000,1 E z FFRRV F?FI d TF PWT-51 Ferry Storage Improvements from Pine St $0 $0 $0 $403,000 $0 $0 $403,000 $0 $403,1 Q to Davton St Packet Pg. 420 9.2.a TRANSPORTATION TRAFFIC CALMING PWT-52 Traffic Calming Program Str-25012/13 TRAFFIr. PI ANNINC. PWT-53 ADA Transition Plan (Right -of -Way) Update PWT-54 Transportation Plan Update Str-25009 rL?FFAI CTI?FFT PWT-64 Green Streets 236th St SW - 84th Ave W to Highway 99 EXPENSE TOTAL Federal Grants Fund 112 - Street (Gas Tax & Multi - Modal) Fund 125 - REET Fund 126 - REET Fund 421 -Water Utility Fund 422 - Stormwater Utility Fund 423 - Sewer Utility State Grants Transportation Impact Fees Unsecured Funding )25 2026 2027 2028 2029 2030 LVLJ 2031-45 Grand To Total IF v $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $249,300 $330,000 $579,; m CL 0 M 0 N $0 $0 $0 $440,000 $0 $0 $440,000 $0 $440,1 N 0 N $35,000 $0 $0 $0 $0 $0 $35,000 $0 $35,1 U_ Q N $0 $0 $0 $0 $0 $3,710,000 $3,710,000 $0 $3,710,1; $7,853,670 $6,742,160 $12,241,000 $34,067,000 $51,403,000 $50,977,000 $163,283,830 $240,703,000 $403,986,1 M U_ d r 2025 2026i Total $1,351,200 $2,507,500 $4,463,000 $0 $0 $0 $8,321,700 $0 $8,321,' L O $168,595 $0 $0 $0 $0 $0 $168,595 $0 $168,! $836,465 $295,200 $750,000 $750,000 $750,000 $750,000 $4,131,665 $11,250,000 $15,381,1 3 IL $2,037,610 $773,060 $772,000 $1,247,000 $772,000 $772,000 $6,373,670 $11,580,000 $17,953,1 IL U $212,000 $194,400 $0 $0 $0 $0 $406,400 $0 $406,, a U $501,000 $6,500 $0 $0 $0 $0 $507,500 $0 $507,! c N $236,800 $0 $0 $0 $0 $0 $236,800 $0 $236,1 � N $2,486,000 $2,683,000 $2,547,000 $10,000,000 $9,607,000 $0 $27,323,000 $0 $27,323,1 N c $24,000 $282,500 $2,579,000 $475,000 $0 $0 $3,360,500 $0 $3,360,! E z $0 $0 $1,130,000 $21,595,000 $40,274,000 $49,455,000 $112,454,000 $217,873,000 $330,327,1 R r FUNDING TOTAL $7,853,670 $6,742,160 $12,241,000 $34,067,000 $51,403,000 $50,977,000 $163,283,830 $240,703,000 $403,986,1 Q Packet Pg. 421 w PRESERVATION/ MAINTENANC alo$ Loll • --7 r h :��C_ Tr 4 _ jfr �' ,'-jl!•, �Y'I` ,-p ,�' � , . �'r.� �� ''•�'l - ,ate � .b _ �, �- .c: � - -fir • . _ ' i F . I 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS PWT-01 ANNUAL STREET PRESERVATION PROGRAM Benefit Description Estimated Project Cost 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 125 - REET Fund 126 - REET Fund 421 - Water Utility Fund 423 - Sewer Utility Unsecured Funding Funding Source Total Maintains the City's pavement infrastructure and reduces the need for larger capital investment to rebuild City steets. Annual pavement preservation program to maintain City streets. $1,800,000 (2025) 2025 2026 2027 2028 2029 2030 2031-45 $110,000 $110,000 $130,000 $130,000 $130,000 $130,000 $1,950,000 $1,691,800 $745,850 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $37,500,000 $1,801,800 $855,850 $2,630,000 $2,630,000 $2,630,000 $2,630,000 $39,450,000 $732,500 $295,200 $750,000 $750,000 $750,000 $750,000 $11,250,000 $732,500 $378,250 $750,000 $750,000 $750,000 $750,000 $11,250,000 $200,000 $182,400 $0 $0 $0 $0 $0 $136,800 $0 $0 $0 $0 $0 $0 $0 $0 $1,130,000 $1,130,000 $1,130,000 $1,130,000 $16,950,000 $1,801,800 $855,850 $2,630,000 $2,630,000 $2,630,000 $2,630,000 $39,450,000 Packet Pg. 423 WORKSPUBLIC • • PWT-04 C E mon s Police Munlcipel ourtr' Bell St MAIN ST OVERLAY FROM 6TH AVE TO 8TH AVE MAINEStT -, r e Sno-Isle Frances Anderson Center .m Library Anderson ¢' C Center Field L m I Benefit Improve pavement conditions, pedestrian accessibility (with ADA curb ramps) and bik, safety on this segment of Main Street. Description The project will provide a full -width grind and pavement overlay of Main St. from 6th Ave to 8th Ave. This project also includes upgrading all non -compliant ADA pedestrian curb ramps within the project limits, an eastbound bike lane and westboun bike sharrow markings. Estimated Project Cost $1,855,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $642,020 $0 $0 $0 $0 $0 $0 Expense Total $642,020 $0 $0 $0 $0 $0 $0 Fund 125 - REET $84,820 $0 $0 $0 $0 $0 $0 Federal Grants $557,200 $0 $0 $0 $0 $0 $0 Funding Source Total $642,020 $0 $0 $0 $0 $0 $0 L7 Packet Pg. 424 1 PWT-05 PUGET DR @ OVD SIGNAL UPGRADES Benefit Z .. puw,l of PUGET DR w Qw > _U Q .. Edmonds a = Elementary H } 01 J St. Peters O I Lutheran Church L ( This upgrade will provide safer roadway conditions since the hanging signal heads wil be replaced with fixed signal heads on mast arms. The new vehicle detection will guarantee that all vehicles will be detected. Description The project will rebuild the existing traffic signal and remove the signal heads currentl L on span wire and install standard traffic signal poles with mast arms. Vehicle detectioi will also be upgraded as part of this project. Estimated Project Cost $621,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $95,000 $0 $0 $0 $0 $0 $0 $0 $526,000 $0 $0 $0 $0 $0 $95,000 $526,000 $0 $0 $0 $0 $0 $95,000 $526,000 $0 $0 $0 $0 $0 $95,000 $526,000 $0 $0 Packet Pg. 425 PWT-06 SIGNAL UPGRADES - IOOTH AVE @ 238TH ST SW iickman Perk ■' 4 3 '' p I f 1. \, 7 237th PI SWT 1 {< Edmonds Memorial , � :emetery Faith Community - Wood a s 41111�1110 4%+ �- Elemer = 1 Church . St SW a T M v < L SW t v 0 ?39th n, 1 a ; < rn �L S � I 0 Benefit The existing traffic signal is near the end of its anticipated service life. Description Install new traffic signal and vehicle detection system. Estimated Project Cost $995,000 Includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $175,000 $0 $0 $0 $0 $0 $0 $0 $820,000 $0 $0 $0 $0 $0 $175,000 $820,000 $0 $0 $0 $0 $0 $175,000 $820,000 $0 $0 $0 $0 $0 $175,000 $820,000 $0 $0 Packet Pg. 426 9.2.a PWT-07 MAIN SIT @ 3RD SIGNAL UPGRADES underwater rarK _ Civic 1 `11to Sprague St Drys Play Puget Washington State Bracketts Ferry Sound Landing Terminal Fire Station 17 ++ C 144 South _ ailroad Ave ^- '%9 J� r �Q' �' Polic d E Tidelands -` Port Office /�/S% Q r • *e, �j' Edmonds Municipal 40y � �Q' r p and `o .��"r Vaterfront s _ Mini Park_ ;enter YAW Railroad Q Station ryry�r.. Z to ourt • Veteran's !z Edmonds Centennial Plaza City Hall Plaza Cl) d� Museum r J Q Fountain MAIN ST Cr M I Benefit The existing traffic signal is near the end of its anticipated service life. Description Install new traffic signal and vehicle detection system. Estimated Project Cost $523,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $117,000 $0 $0 $0 $0 $0 $0 $0 $406,000 $0 $0 $0 $0 $0 $117,000 $406,000 $0 $0 $0 $0 $0 $117,000 $406,000 $0 $0 $0 $0 $0 $117,000 $406,000 $0 $0 Packet Pg. 427 PWT-61 OLYMPIC VIEW DR OVERLAY - 196TH / SR- 524 TO TALBOT RD 9.2.a P , OLYMOC V'0 � 3 +, E Ot.YMa,,C 'O p� L Q. m E Benefit Improve pavement condition and improve accessibility for pedestrians of all abilities. Description Pavement overlay along Olympic View Dr, from 196th St. SW / SR-524 to Talbot Roa along with ADA pedestrian curb ramp upgrades. Estimated Project Cost $1,500,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Federal Grants Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $100,000 $15,000 $0 $0 $0 $0 $0 $384,000 $948,700 $0 $0 $0 $0 $0 $484,000 $963,700 $0 $0 $0 $0 $0 $484,000 $263,700 $0 $0 $0 $0 $0 $0 $700,000 $0 $0 $0 $0 $0 $484,000 $963,700 $0 $0 $0 $0 $0 Packet Pg. 428 PWT-68 88TH AVENUE OVERLAY AND SIDEWALK REPAIR J 2 0��2> GET Benefit Improve pavement conditions, pedestrian accessibility (with ADA curb ramps) and pedestrian safety. Description This project will resurface 88th Ave and improve the existing asphalt sidewalk on the east side of 88th Ave from 196th St SW to 185th PI SW in the Seaview neighborhood All City utilities along this section of 88th Ave have been upgraded in recent years an( the street is ready to pave. The existing curb is in poor condition and varies in height. The project will install 6" concrete vertical curbs and repave the existing asphalt sidewalk. Estimated Project Cost $1,180,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Fund 422 - Stormwater Utility Fund 423 - Sewer Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $110,000 $0 $0 $0 $0 $0 $0 $1,070,000 $0 $0 $0 $0 $0 $0 $1,180,000 $0 $0 $0 $0 $0 $0 $585,000 $0 $0 $0 $0 $0 $0 $495,000 $0 $0 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $0 $1,180,000 $0 $0 $0 $0 $0 $0 Packet Pg. 429 I 6" SAFETY/ CAPACITY ANALYS 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS PWT-08 228TH ST SW FROM HWY 99 TO 95TH PL W CORRIDOR .� __.V ---.I - .- ---•—.— ESPERANCE i - _22Gn St SW 22+th st _. ZUIWIS1'SW �� +3�1 :• -_ � 1•-Y i31 ji`- i••��s4�11�-•IfA -3 �u•a A-., 1� i€� •� 1 r_ ++ • o+ . .�a11.,1i �1. r y1 I + L5 Jml`�•-�- �. r -� • r' _ _ s%.c• 3• .�-...4i .��K�� _ d _ .�F: - �: i3i ! r�1 iaJ.rf� a��.- st sw PI+• a::;.'.:--'�<' a�a.: ��, I r < + E ~ •Si i� +i_.I 22u-n (( {m1 i i/� 1L 1;�.r 21.h sw �� $ • V•I!;c'.. y: i6i •:-<'11 �_ •._� ui rn - i `��'' TS.-r 4•m1 1 ; I ♦-1 1 F is I :""� .r g� I s �$i_rPW,3 i J .' . ' o NW3NNNNNhWJNJL2-28TH ST O� r Q•�'•1 "1 =.. y�3.-230th 51 SW S 9L —J� •,ta.is± • - ear l I.�.we Ai 03. - U 1'� - �� ' "•:� t-�m??:as7�. }t f 4. Benefit This project would improve active transportation safety and traffic flows along this corridor. Community Transit will evaluate the possibility of creating a new east -west bi route along 228th St. SW, if this project moves forward (connecting Edmonds Transit Station to Mountlake Terrace Transit Station). Description Widen 228th St. SW from Hwy. 99 to 95th PI. W to three lanes (with center two-way left turn lane), with curb and gutter, sidewalk, and bike lanes. The section of 228th St SW between 92nd Ave W and 80th Ave W is within Snohomish County. Estimated Project Cost $18,083,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $1,533,000 $1,590,000 $0 $0 Right of Way $0 $0 $0 $0 $1,060,000 $0 $0 Construction $0 $0 $0 $0 $0 $13,900,000 $0 Expense Total $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $0 Unsecured Funding $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $0 Funding Source Total $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $0 Packet Pg. 431 PWT-09 HWY 99 REVITALIZATION & GATEWAY PROJECT - STAG E 2 N N N a a a 3 3 0 �p5 � SAP ` O r O 3 I Benefit The conversion of the center two-way left turn lane to a landscaped raised median wil improve corridor safety along this Highway of Regional Significance (HRS), with an Average Daily Traffic (ADT) of - 35,000 vehicles per day. The new HAWK signal will provide a signalized pedestrian crossing between the existing traffic signals at 238th and 228th St. 3 a 212TH 51 SIV ; U = 0 3 � ~ N o N > 3 220TH ST SW 3 0 r a 3 m Q 2 = 228TH T SW m a 3 N m � Q 236TH ST SW� i Description In 2023, the project constructed landscaped center medians on Highway 99 from 244 St. SW to 212th St. SW, a HAWK signal - 600' north of 234th St. SW, and gateway signs on both ends of the corridor. Plant establishment was completed in 2024. The project close-out will be completed in 2025. Estimated Project Cost $9,400,000 *includes prior year expenditures Budget Project Cost Construction Expense Total State Grants Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $15,000 $0 $0 $0 $0 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 Packet Pg. 432 PWT-10 HWY 99 REVITALIZATION PROJECT - STAGE 3 mearone School a P, Uri. 3 Fp. 238TH ST a Korean = I'll, Presbyterian Church Mathay Ballinger Park Seattle Baptist Church 244TH ST '.... WAY N 205TH ST 4 204TH ST N 205TI: I Benefit Improve aesthetics, safety, and user experience along this segment of the Hwy 99 corridor. Description The Stage 3 Highway 99 project limits are from 244th St SW to —400 feet north of 238th St. SW. The project will provide new sidewalk, landscaped planter strips, stree lighting, separated bike lanes, ADA compliant pedestrian curb ramps and utility improvements (including undergrounding of overhead utility lines). The project will al: widen the intersection of Highway 99 and 238th St. SW to provide a second northbound left turn lane widen 238th St. from Highway 99 to 84th Ave. Estimated Project Cost $27,500,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total State Grants Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,100,000 $799,000 $257,000 $0 $0 $0 $0 $884,000 $884,000 $2,232,000 $0 $0 $0 $0 $0 $0 $0 $10,000,000 $9,607,000 $0 $0 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $0 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $0 Packet Pg. 433 PWT-11 HWY 99 REVITALIZATION PROJECT - STAGE 4 ri s=tLU 'jss t •' . LLJ Y22n0 St 3W r OF- Esperence Q Perk O F wZ Inactive z School Site O Esperence Baptist Church Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved. Description The Stage 4 Highway 99 project limits are from 224th St SW to —800 feet north of 220th St. SW. The project will provide new sidewalk, landscaped planter strips, stree lighting, separated bike lanes, ADA compliant pedestrian curb ramps and utility improvements (including undergrounding of overhead utility lines). The project will al: widen the intersection of Highway 99 and 220th St. SW to provide a second left turn lane for the northbound, southbound, and westbound movements. Estimated Project Cost $37,000,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $825,000 $1,000,000 $1,000,000 $475,000 $0 $0 $0 Right of Way $0 $620,000 $4,000,000 $4,480,000 $0 $0 $0 Construction $0 $0 $0 $0 $13,100,000 $10,000,000 $0 Expense Total $825,000 $1,620,000 $5,000,000 $4,955,000 $13,100,000 $10,000,000 $0 Transportation Impact Fees $0 $84,000 $2,295,500 $475,000 $0 $0 $0 Federal Grants $338,000 $536,000 $2,646,500 $0 $0 $0 $0 State Grants $487,000 $1,000,000 $58,000 $0 $0 $0 $0 Unsecured Funding $0 $0 $0 $4,480,000 $13,100,000 $10,000,000 $0 Funding Source Total $825,000 $1,620,000 $5,000,000 $4,955,000 $13,100,000 $10,000,000 $0 Packet Pg. 434 PWT-12 HWY 99 REVITALIZATION PROJECT - STAGE 5 - _ Edmonds Public Works M~ 'am mpg F5.4 Swedish Edmond•. xiem si sw I Benefit Improve aesthetics, safety, and user experience. In addition, future economic development will be improved along the corridor. Description Along Hwy 99 from 216th St SW to 212th St. SW, the project will add a planter strip c both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $49,700,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $530,000 $1,060,000 $1,590,000 $1,689,000 $0 $0 $0 $0 $0 $500,000 $4,188,000 $0 $0 $0 $0 $0 $0 $40,416,000 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $46,293,000 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $46,293,000 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $46,293,000 Packet Pg. 435 PWT-13 .!I .�. I I � , �i,. _. " 11:5rtnAM<t HWY 99 M 1'i REVITALIZATION Christ � 32- � Lutheren 3 Perk end Church PROJECT - STAGE 6 a Ride m .'38TH ST SW I Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. Description Along Hwy 99 from 238th St. SW to 234th St. SW, the project will add a planter strip both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $22,500,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 Packet Pg. 436 PWT-14 HWY 99 REVITALIZATION PROJECT - STAGE 7 ESPE-RAN CE PUU Water Tenka .'28 TH Sr Shy SubStation x LDS 1291th St Church �r [mot• �•- � 3■ � W Ethiopian r•n►I. ;�. C, F Orthodox Saint Michael Church i—a r23 Sr`sw 3i. H _ 1a' 1 > a] 7n1 m I tee• i _ ac IV N41."i. t • - ]♦ • -� O Nile Country ri�ya-i I �!� ~ / * Club Golf � ai Course SW Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. Description Along Hwy 99 from 234th St. SW to 228th St. SW, the project will add a planter strip 1 both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $42,900,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $42,900,000 $0 $0 $0 $0 $0 $0 $42,900,000 $0 $0 $0 $0 $0 $0 $42,900,000 $0 $0 $0 $0 $0 $0 $42,900,000 Packet Pg. 437 9.2.a PWT-15 HWY 99 REVITALIZATION PROJECT - STAGE 8 Church -2SeiMsnS: Perk School Site ;3,We r 0 Esperence ~� Baptist - Ir I Church 2251n w SW a I • • , 3 . ' 225th M SW tty 'e r .- ttt- a' ~, lt� tlttttttt�. ?26th St SW 5 YPI*^t3LMrF x ♦ <t u �. i. P. 3 a ^ L N. DS rhlvch + 228TH ST SW EDMONDS w MOUNTLAKE I o PUD Sub 226 TH PL S Station Nile Country Club Golf I Course Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. Description Along Hwy 99 from 228th St. SW to 224th St. SW, the project will add a planter strip both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $37,500,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design, ROW, and $0 $0 $0 $0 $0 $0 $37,500,000 Construction Expense Total $0 $0 $0 $0 $0 $0 $37,500,000 Unsecured Funding $0 $0 $0 $0 $0 $0 $37,500,000 Funding Source Total $0 $0 $0 $0 $0 $0 $37,500,000 L7 Packet Pg. 438 1 PUBLIC • • • PWT-16 Swedish HWY 99 Edmonds REVITALIZATION PROJECT - STAGE 9 ' I 218th St sw- 216th St sl'. - J� �O 9.2.a I Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. Description Along Hwy 99 from approximately 500 feet north of 220th St. SW to 216th St. SW, thi project will add a planter strip on both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $22,500,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design, ROW, and $0 $0 $0 $0 $0 $0 $22,500,000 Construction Expense Total $0 $0 $0 $0 $0 $0 $22,500,000 Unsecured Funding $0 $0 $0 $0 $0 $0 $22,500,000 Funding Source Total $0 $0 $0 $0 $0 $0 $22,500,000 L7 Packet Pg. 439 1 PWT-17 196TH ST SW / 88TH AVE W - INTERSECTION IMPROVEMENTS a t9arfMsw Imo- r Y* Seventh Day 4 yy 4. Fire V � � Adventist t T ,o Church "- Station 16 Meplew Presbytt • 196TH ST SW Chur, PUD Sub AC Station � Q �R = Maplewood � Hill Perk co W I Benefit Improve traffic flow characteristics and safety at the intersection. The improvement would modify LOS to A, but increase the delay along 196th St. SW. Description Install traffic signal at the intersection of 196th St. SW @ 88th Ave. W. The modeling the 2009 Transportation Plan indicated that restricting northbound and southbound traffic to right -turn -only (prohibiting left -turn and through movements) would also address the deficiency identified at this location through 2025. This is same alternativ as one concluded by consultant in 2007 study but not recommended by City Council. This could be implemented as an alternate solution, or as an interim solution until traffic signal warrants are met. The existing LOS is F (below City Standards: LOS D). This project was ranked #6 in the Roadway Project Priority in the 2015 Transportatior Plan. Estimated Project Cost $1,366,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $279,000 $0 $0 $0 Right of Way $0 $0 $0 $0 $252,000 $0 $0 Construction $0 $0 $0 $0 $0 $835,000 $0 Expense Total $0 $0 $0 $279,000 $252,000 $835,000 $0 Unsecured Funding $0 $0 $0 $279,000 $252,000 $835,000 $0 Funding Source Total $0 $0 $0 $279,000 $252,000 $835,000 $0 Packet Pg. 440 PWT-18 MAIN ST @ 9TH AVE INTERSECTION IMPROVEMENTS fields � � i Z a Bell St ¢ Q fL i� F01 - Sno-Isle Libre ry MAIN ST 161 Anderson Frances Anderson Center to Center Field W H Ch ummingbird �wiiai w._ - Perk — - - Yost Park Benefit The existing intersection is stop -controlled for all approaches and the projected intersection LOS in 2035 is LOS F (below the City's concurrency standards: LOS D) The installation of a traffic signal would improve the intersection delay to LOS B. Description Installation of a traffic signal or mini -roundabout. The project ranked #4 in the Roadway Project Priority of the 2015 Transportation Plan. The preliminary cost estimate for a new traffic signal is $1,290,000. A conceptual cost estimate for a mini - roundabout is $500,000. Estimated Project Cost $1,367,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $210,000 $0 $0 $0 $0 $0 $0 $0 $1,157,000 $0 $0 $0 $0 $0 $210,000 $1,157,000 $0 $0 $0 $0 $0 $210,000 $1,157,000 $0 $0 $0 $0 $0 $210,000 $1,157,000 $0 $0 Packet Pg. 441 PWT-19 76TH AVE W @ 220TH ST SW - INTERSECTION IMPROVEMENTS 1t _ I \'A* Lo Jr a ML. 0 0 j; .1 UJ > i i ♦ ■ a � r RMto ■ yy L � �� + m79 02 ~ I'. CC DCO AAIrC = 0 A11111111111t All, _ 220TH ST SW Benefit Reduce the intersection delay and improve the LOS. The projected LOS in 2050 woul be improved from LOS F to LOS D. Improve active transportation conditions for pedestrians and bicycle riders. Description Reconfigure eastbound lanes to a left turn lane and through/ right turn lane. Add eastbound and westbound dedicated left turn lanes with a protected -permitted phase. Provide right turn overlap for westbound movement during southbound left turn phasE Additional improvements include wider sidewalk, bike lanes, street lighting, and variot utility improvements (including conversion overhead utility lines to underground). ROADWAY PROJECT PRIORITY #1 in 2015 Transportation Plan . Estimated Project Cost $11,000,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $198,000 $253,500 $100,000 $0 $0 $0 $0 Right of Way $0 $1,235,000 $2,000,000 $0 $0 $0 $0 Construction $0 $0 $0 $3,370,000 $3,300,000 $0 $0 Expense Total $198,000 $1,488,500 $2,100,000 $3,370,000 $3,300,000 $0 $0 Transportation Impact Fees $24,000 $198,500 $283,500 $0 $0 $0 $0 Fund 421 - Water Utility $12,000 $12,000 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $6,000 $6,500 $0 $0 $0 $0 $0 Federal Grants $156,000 $1,271,500 $1,816,500 $0 $0 $0 $0 Unsecured Funding $0 $0 $0 $3,370,000 $3,300,000 $0 $0 Funding Source Total $198,000 $1,488,500 $2,100,000 $3,370,000 $3,300,000 $0 $0 Packet Pg. 442 PWT-20 q n' SR-104 ADAPTIVE SYSTEM - 236TH TO 226TH o 0 0 3 0 z 0 i 0 W ;T SW Benefit Improve traffic flows along this regional corridor with a current Average Daily Traffic (ADT) of 25,000 vehicles per day. Description The project will add a traffic signal adaptive system on a 1.25-mile segment of SR104 from 236th St to 226th St. The system will monitor and synchronize the timing of fivE , existing signalized intersections (SR104 @ 236th St, SR104 @ 232nd St, SR104 @ 95th PI, SR104 @ 100th Ave, SR104 @ 226th St) and improve traffic flows along SR104. Estimated Project Cost $4,000,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 112 - Street (Gas Tax & Multi -Modal) Fund 125 - REET Fund 126 - REET Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $67,740 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,515,000 $0 $0 $0 $67,740 $0 $0 $3,515,000 $0 $0 $0 $58,595 $0 $0 $0 $0 $0 $0 $9,145 $0 $0 $0 $0 $0 $0 $0 $0 $0 $475,000 $0 $0 $0 $0 $0 $0 $3,040,000 $0 $0 $0 $67,740 $0 $0 $3,515,000 $0 $0 $0 Packet Pg. 443 PUBLIC WORKS - TRANSPORTATION IN 9.2.a SR-104 @ 100TH AVE W INTERSECTION IMPROVEMENTS PUD Su • EDMONDS WAY st°t'°` w Q 2 F— o � Benefit Improve access and safety at the intersection and improve active transportation safet, Description Implement Westgate Circulation Access Plan, install mid -block pedestrian crossing along 100th Ave. W, improve safety to access the driveways within proximity to the intersection, and re -striping of 100th Ave. W with the potential addition of bike lanes This project was identified in the SR-104 Completed Streets Corridor Analysis (completed in 2015). Estimated Project Cost $4,200,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $200,000 $250,000 $0 $0 Right of Way $0 $0 $0 $0 $1,100,000 $0 $0 Construction $0 $0 $0 $0 $0 $2,650,000 $0 Expense Total $0 $0 $0 $200,000 $1,350,000 $2,650,000 $0 Unsecured Funding $0 $0 $0 $200,000 $1,350,000 $2,650,000 $0 Funding Source Total $0 $0 $0 $200,000 $1,350,000 $2,650,000 $0 L7 Packet Pg. 444 1 PWT-22 3 3 � • i 3 � SR-104 @ 95TH PL W 227th pl ,, a Q a w!5 Q' .• INTERSECTION -� 228th St SY: -. 228TH ST SW IMPROVEMENTS ■�� - `py Westgate a - C7 Chapel c �� } a PUD Sub ., v_ _ I I M 7 Station l Benefit Improve intersection safety for pedestrians and vehicles. Description Upgrade all ADA Curb Ramps; and add C-Curb for access management. This project was identified in the SR-104 Complete Streets Corridor Analysis (completed in 2015). ; Estimated Project Cost $287,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $45,000 $0 $0 $0 $0 $0 $0 $0 $242,000 $0 $0 $0 $0 $0 $45,000 $242,000 $0 $0 $0 $0 $0 $45,000 $242,000 $0 $0 $0 $0 $0 $45,000 $242,000 $0 $0 Packet Pg. 445 PUBLIC WORKS - TRANSPORTATION SR-104 @a 238TH ST SW INTERSECTION IMPROVEMENTSMad Schooll o238TH ST SW sch O,y OS, �L'9V Korean Presbyterian I Church Benefit Improve vehicular and pedestrian safety. Description Install traffic signal. This project was identified in the SR-104 Complete Street Corridl Analysis (completed in 2015). Estimated Project Cost $1,611,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $241,000 $0 $0 $0 Construction $0 $0 $0 $0 $1,370,000 $0 $0 Expense Total $0 $0 $0 $241,000 $1,370,000 $0 $0 Unsecured Funding $0 $0 $0 $241,000 $1,370,000 $0 $0 Funding Source Total $0 $0 $0 $241,000 $1,370,000 $0 $0 L7 Packet Pg. 446 1 PWT-24 r Pd9e OLYMPIC VIEW 1 d�lth W DR @ „ „ ■ l�• �� a ' ,, 76TH AVE W Q Post = Office r 1aacngsw F INTERSECTION Seaview Park otYM #� ; � IMPROVEMENTS PAC VIEW DR y 0 C) 0 I o� �Z Z 111 J L. Power S Benefit The improvement will reduce the intersection delay. The I projected Level of Service is LOS F in 2035, which is below the City's concurrency standards (LOS D). The project i will improve the Level of Service to LOS B. Description Install traffic signal (the intersection currently stop controlled for all movements) (ROADWAY ROJECT PRIORITY in 2015 Transportation Plan: #11). Estimated Project Cost $1,428,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $244,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,184,000 $0 $0 $0 $0 $0 $0 $1,428,000 $0 $0 $0 $0 $0 $0 $1,428,000 $0 $0 $0 $0 $0 $0 $1,428,000 Packet Pg. 447 9.2.a PWT-25 N � Q a N N t Q 2121 S$'SL'J 84TH AVE W (212TH ST a U a SW TO 238TH ST SW) 220TH ST SW 3 3 3 c� a' a > 3 a o �o °• 228TH ST SW 3 228TH ST3� > _ a as F4 o A 236TH ST: I . I I Benefit Improve traffic flow, access and active transportation uses by installing a center two way left turn lane, sidewalks, bike lanes and street lighting. I Description Widen 84th Ave. W to (3) lanes with curb, gutter, bike lanes, and sidewalk on each side of the street. (part of this project was ranked #6 in the Long Walkway list of the 2015 Transportation Plan). Estimated Project Cost $18,672,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $2,380,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,292,000 $0 $0 $0 $0 $0 $0 $18,672,000 $0 $0 $0 $0 $0 $0 $18,672,000 $0 $0 $0 $0 $0 $0 $18,672,000 Packet Pg. 448 PWT-26 Seattle Lake SR-104 a@ 76TH AVE W Baptist j Ballinger } FO Church Q INTERSECTION IMPROVEMENTS N205TH ST •N 205TH `r sT LAKE BALLINGER WAY - �2 % W N 204TH Plv ?fib TH Pt 4 Q Q (O Z 2 p Q: N .iO3PD R. 3 g Op.N��N�Q7ryn.y Benefit Improve access, safety and delay at the intersection. Description Add a second westbound left turn lane along SR-104. This project was identified in tl SR-104 Complete Street Corridor Analysis (completed in 2015). Estimated Project Cost $3,630,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $541,000 $0 $0 $0 $0 $0 $0 $3,089,000 $0 $0 $0 $0 $0 $0 $3,630,000 $0 $0 $0 $0 $0 $0 $3,630,000 $0 $0 $0 $0 $0 $0 $3,630,000 Packet Pg. 449 PWT-27 OLYMPIC VIEW DR @ 174TH ST SW INTERSECTION IMPROVEMENTS St. Thomas Moore School • � D A' fw � a : o p 1 �j $ 176th St S4'J Improve intersection efficiency and safety of drivers accessing either street. Benefit M � f F'90 o� 0 <F BEACII 0 172nd PI `''�' 'w rzna St St., - -A % 172nd Sr SW O \¢ 7 Olympic o�aa �3rd St SW 173rd 5! View Open caa Space I-3rd PI Sw 0 Warn St sw 3 Ap J . Description Widen Olympic View Dr. to add a northbound left turn lane for 50' storage length. Shi the northbound lanes to the east to provide an acceleration lane for eastbound left turns. Install traffic signal to increase the LOS and reduce intersection delay. (ROADWAY PROJECT PRIORITY in 2015 Transportation Plan: #13) Estimated Project Cost $758,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $127,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $631,000 $0 $0 $0 $0 $0 $0 $758,000 $0 $0 $0 $0 $0 $0 $758,000 $0 $0 $0 $0 $0 $0 $758,000 Packet Pg. 450 9.2.a PUBLIC WORKS -TRANSPORTATION 175TH ST SW SLOPE REPAIR Benefit Repair roadway and stabilize slope embankment. Description The project will stabilize the roadway subgrade and embankment and rebuild the damaged pavement on 175th St. SW. Estimated Project Cost $1,060,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $0 $0 $0 $0 Right of Way $0 $0 $0 $0 $0 $0 $0 Construction $0 $0 $0 $1,060,000 $0 $0 $0 Expense Total $0 $0 $0 $1,060,000 $0 $0 $0 Unsecured Funding $0 $0 $0 $1,060,000 $0 $0 $0 Funding Source Total $0 $0 $0 $1,060,000 $0 $0 $0 L1 Packet Pg. 451 1 PUBLIC WORKS -TRANSPORTATION TRAFFIC SIGNAL PROGRAM 9.2.a Benefit Improve reliability of traffic signal operation. Description This program started in 2019 and will provide new signal upgrades, such as vehicle detection at intersections, new vehicle/pedestrian head equipment and other signal - related upgrades. These improvements will improve the safety of the City's transportation system. Estimated Project Cost $30,280 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,000 $1,000 $0 $0 $0 $0 $0 $29,280 $29,280 $0 $0 $0 $0 $0 $30,280 $30,280 $0 $0 $0 $0 $0 $30,280 $30,280 $0 $0 $0 $0 $0 $30,280 $30,280 $0 $0 $0 $0 $0 Packet Pg. 452 PWT-70 SAFETY ACTION PLAN Benefit FnR Complete this document so safety projects for all modes of transportation can be completed (by securing future grants). Description A comprehensive safety plan aimed at reducing and eliminating serious -injury and fat crashes affecting all roadway users. In order to qualify for future Infrastructure , Implementation Grant or Planning / Demonstration Grant (through Safe Streets for Al SS4A0, the projec needs to be identified in this plan. Estimated Project Cost $375,000 'includes prior year expenditures Budget Project Cost Design Expense Total Federal Grants Fund 112 - Street (Gas Tax & Multi -Modal) Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $375,000 $0 $0 $0 $0 $0 $0 $375,000 $0 $0 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 $0 $0 $375,000 $0 $0 $0 $0 $0 $0 I In Packet Pg. 453 NON -MOTORIZED TRANSPORTATIO1 � `t oil Irk. oil 4 is Aw 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS PWT_29 EDh10NDS WAY I PUD Sub Westgate Station 232ND ST SW WALKWAY FROM 100TH AVE TO SR-104 3 Salem Edmonds > Lutheran Heights < Church x K-'12 0 Scriber Lake High School lWO Benefit This project would improve pedestrian safety. Description Install sidewalk along 232nd St. SW from 100th Ave. W to SR-104. This project rankE #3 in the Long Walkway List of 2015 Transportation Plan. Estimated Project Cost $1,856,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $284,000 $0 $0 $0 $0 $0 $0 $0 $1,572,000 $0 $0 $0 $0 $0 $284,000 $1,572,000 $0 $0 $0 $0 $0 $284,000 $1,572,000 $0 $0 $0 $0 $0 $284,000 $1,572,000 $0 Packet Pg. 455 PWT-30 236TH ST SW WALKWAY FROM - MADRONA ELEM TO - 97TH AVE W Elementary maarona Benefit This project would improve pedestrian safety. Description Install sidewalk with curb and gutter along 236nd St. SW from Madrona Elementary tc 97th Ave. W. This project ranked #4 in Long Walkway list of the 2015 Transportation y Plan. Estimated Project Cost $2,107,000 `includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $313,000 $0 $0 $0 $0 $0 $0 $0 $1,794,000 $0 $0 $0 $0 $0 $313,000 $1,794,000 $0 $0 $0 $0 $0 $313,000 $1,794,000 $0 $0 $0 $0 $0 $313,000 $1,794,000 $0 $0 Packet Pg. 456 9.2.a PUBLIC WORKS - TRANSPORTATION PWT-31 a 3 236TH ST SW �Q a E WALKWAY FROM HWY s�"� o CL 99 TO 76TH AVE W E Benefit This project would improve pedestrian safety. Description Install sidewalk along 236th St. SW from Hwy 99 to 76th Ave. W. This project rankec #10 in Long Walkway List of the 2015 Transportation Plan. Estimated Project Cost $2,054,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $0 $0 $0 $293,000 Right of Way $0 $0 $0 $0 $0 $0 $0 Construction $0 $0 $0 $0 $0 $0 $1,761,000 Expense Total $0 $0 $0 $0 $0 $0 $2,054,000 Unsecured Funding $0 $0 $0 $0 $0 $0 $2,054,000 Funding Source Total $0 $0 $0 $0 $0 $0 $2,054,000 LI Packet Pg. 457 1 PWT-32 �P 84TH AVE W WALKWAY FROM Lutheer`hr an - Perk and Church 238TH ST SW TO Ride m 0 234TH ST SW N $ 3 9L a x 238TH ST SW Benefit This project would improve pedestrian safety. Description The walkway project proposed approximately 1,000 LF of new sidewalk on the east side of 84th Ave W with ADA compliant pedestrian curb ramps. Estimated Project Cost $3,325,000 'includes prior year expenditures Budget Project Cost Design ROW Construction Expense Total Fund 126 - REET Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $100,000 $0 $0 $296,000 $0 $0 $0 $0 $0 $0 $329,000 $0 $0 $0 $0 $0 $0 $0 $2,550,000 $0 $0 $100,000 $0 $0 $625,000 $2,550,000 $0 $0 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $625,000 $2,550,000 $0 $0 $100,000 $0 $0 $625,000 $2,550,000 $0 $0 I L7 Packet Pg. 458 1 PWT-33 80TH AVE W WALKWAY FROM 212TH ST SW TO 206TH ST SW Benefit Description College Place Elementary College Pine Ridge Place Park Middle MAIN ST LYNNWOOD208Tri s- FDMONDS Edmc Pub - Edmonds Wnl / Water Tank Jeremiah Woodway 212TH ST SW I Center High School The improvements will improve active transportation safety (including for school kids due to proximity of several schools). - Install sidewalk along 80th Ave. W from 206th St. SW to 212th St. SW with curb and gutter. This project ranked #1 in Long Walkway List of the 2015 Transportation Plan Estimated Project Cost $1,677,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $117,000 $127,000 $0 $0 $0 $0 $0 $0 $0 $1,433,000 $0 $0 $0 $0 $117,000 $127,000 $1,433,000 $0 $0 $0 $0 $117,000 $127,000 $1,433,000 $0 $0 $0 $0 $117,000 $127,000 $1,433,000 $0 Packet Pg. 459 9.2.a PWT-34 80TH AVE W WALKWAY FROM 188TH ST SW TO OLYMPIC VIEW DR Fo �� MONO�'O 3� LYNNWOOD s lehn PI sw I Benefit This project would improve pedestrian safety. Description Install sidewalk along 80th Ave. W from 188th St. SW to OVD. This project ranked #1 in Long Walkway List of the 2015 Transportation Plan. Estimated Project Cost $2,473,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $511,000 $0 $0 $0 Construction $0 $0 $0 $0 $1,962,000 $0 $0 Expense Total $0 $0 $0 $511,000 $1,962,000 $0 $0 Unsecured Funding $0 $0 $0 $511,000 $1,962,000 $0 $0 Funding Source Total $0 $0 $0 $511,000 $1,962,000 $0 $0 L7 Packet Pg. 460 1 PWT-35 218TH ST SW WALKWAY FROM 76TH AVE W TO 84TH AVE W Chase Lake Elementary tamonas vwooaway sign Swedish 3 - School Edmo w 3 > Chase Lake Q School W I _ Q I 00 Edmonds ESPERANCE Church of God 220TH ST SW Benefit The improvements will improve pedestrian safety. Description Install sidewalk along 218th St. SW from 76th Ave. W to 84th Ave. W with curb and gutter. This project ranked #2 in Long Walkway List of the 2015 Transportation Plan Estimated Project Cost $1,843,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $280,000 $0 $0 $0 $0 $0 $0 $0 $1,563,000 $0 $0 $0 $0 $0 $280,000 $1,563,000 $0 $0 $0 $0 $0 $280,000 $1,563,000 $0 $0 $0 $0 $0 $280,000 $1,563,000 $0 $0 Packet Pg. 461 WORKSPUBLIC • • PWT-36 WALNUT ST WALKWAY FROM 6TH AVE S TO w 7TH AVE S y Cedar St V) Magnolia > Howell Way - Ma 9 Benefit This project will improve pedestrian safety along this stretch. 9.2.a Description Install sidewalk on the south side of Walnut St. from 6th Ave. S to 7th Ave. S. This project is ranked #9 in the Short Walkway List (from 2015 Transportation Plan). Estimated Project Cost $308,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $53,000 $0 $0 $0 $0 $0 $0 $255,000 $0 $0 $0 $0 $0 $0 $308,000 $0 $0 $0 $0 $0 $0 $308,000 $0 $0 $0 $0 $0 $0 $308,000 $0 $0 $0 Packet Pg. 462 PWT-37 21 scn sc sw , 216TH ST SW WALKWAY FROM HWY - r 00 99 TO 72ND AVE W Edm°�d5 MEEFS 216th St sw d&0X Benefit To provide a safe and desirable walking route. Description Install 150' sidewalk on north side of 216th St. SW from Hwy. 99 to 72nd Ave. W (completing a missing link on north side of 216th St. SW). This project is ranked #3 in ; the Short Walkway List (from 2015 Transportation Plan). Estimated Project Cost $233,000 `includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $35,000 $0 $0 $0 $0 $0 $0 $198,000 $0 $0 $0 $0 $0 $0 $233,000 $0 $0 $0 $0 $0 $0 $233,000 $0 $0 $0 $0 $0 $0 $233,000 $0 $0 $0 Packet Pg. 463 PWT-39 CITYWIDE BICYCLE IMPROVEMENTS PROJECT U Benefit This project will create new bike connections to various destination points throughout = the City (such as schools, parks, Downtown, Sound Transit Station). Sound Transit ca awarded the grant to fund improvements that will provide more convenient access so N that more people can use Sound Transit services. -.2 U_ Description The project added bike lanes or sharrows on the following streets: CL • 100th Ave/9th Ave from 244th St to Walnut St U • Walnut/Bowdoin Way from 9th Ave to 84th Ave M • 228th St. from 76th Ave to 80th Ave N • Bike sharrows on 80th Ave from 228th St. to 220th St. N Pedestrian crossing improvements including curb ramps, rectangular rapid flashing N beacons (RRFB) and signing were installed at 100th Ave & 224th St, 9th Ave & Pine i.- St, Bowdoin Way& 96th Ave and Bowdoin Way & Pioneer Way. The construction waE a completed in 2024 and project close-out is scheduled for 2025. o Estimated Project Cost $2,800,000 Includes prior year expenditures Budget Project Cost Construction Expense Total Fund 125 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $10,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 Packet Pg. 464 PWT-40 MAPLEWOOD DR WALKWAY FROM MAIN ST TO 200TH ST SW a - U a a Benefit Create pedestrian connection between Maplewood Elementary School on 200th St. S and Main St., by encouraging kids to use non -motorized transportation to walk to / froi school. Description Construct sidewalk on Maplewood Dr. from Main St. to 200th St. SW (- 2,700'). A sidewalk currently exists on 200th St. SW from Main St. to 76th Ave. W, adjacent to Maplewood Elementary School (rated #18 in the Long Walkway list of the 2015 Transportation Plan). Estimated Project Cost $3,128,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $233,000 $233,000 $0 $0 $0 $0 $0 $0 $0 $2,662,000 $0 $0 $0 $0 $233,000 $233,000 $2,662,000 $0 $0 $0 $0 $233,000 $233,000 $2,662,000 $0 $0 $0 $0 $233,000 $233,000 $2,662,000 $0 Packet Pg. 465 PWT-41 ':ter `.. `:�� • �= 220THsTsty 95TH PL W WALKWAY ZQ 9 . � W - �� r I FROM 224TH ST SW TO Westgate Elementary '� /: O" j W W 111sy5 I+ 3 A" s L `4 �r 220TH ST SW t i • �R .. i a �`�,�. yf �( w ♦ i 1 4 A ' �i v rm �,lb P I i �r so1. 3 -rt ��w+' % a = nan I I �,.� +:ram • 1 I ='-IA ? � �, C C Benefit This project would improve pedestrian safety. I Description Install sidewalk along 95th PI. W from 224th St. SW to 220th St. SW with curb and gutter. This project ranked #8 in the Long Walkway List of the 2015 Transportation y Plan. Estimated Project Cost $914,000 `includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $139,000 $0 $0 $0 $0 $0 $0 $0 $775,000 $0 $0 $0 $0 $0 $139,000 $775,000 $0 $0 $0 $0 $0 $139,000 $775,000 $0 $0 $0 $0 $0 $139,000 $775,000 $0 $0 Packet Pg. 466 PWT-43 S—ttlP 3 Baptist W Lake SR-104 & 76TH NON- FoMoti Church Ballinger MOTORIZED N 205TH ST N 205TH ST LAKE BALLINGER WAY TRANSPORTATION IMPROVEMENTS N20dTH PL y?04fH PL w a Z a a 0 0 Z iu F.N f—Phdu7/Vp. Benefit Improve active transportation safety along this section of the Interurban Trail and across SR-104. Description Extend bike lanes within proximity of the intersection in northbound and southbound directions. Install APS on all corners and new ADA curb ramps. Estimated Project Cost $1,666,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $277,000 $0 $0 $0 $0 $0 $0 $0 $1,389,000 $0 $0 $0 $0 $0 $277,000 $1,389,000 $0 $0 $0 $0 $0 $277,000 $1,389,000 $0 $0 $0 $0 $0 $277,000 $1,389,000 $0 $0 Packet Pg. 467 PWT-45 SR-104 WALKWAY HAWK TO PINE/PINE FROM SR-104 TO 9TH Edmonds Marsh Edmonds Marsh City Perk Qo Fa 0 o y0411, 3 0 W li Benefit This project will improve pedestrian connectivity between the residential areas along 3rd Ave. S to Downtown Edmonds and City Park. Description Installation of sidewalk with ADA curb ramps along SR-104 from the HAWK signal to Pine St and along Pine St from SR-104 to 9th Ave S Estimated Project Cost $3,473,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $579,000 $0 $0 $0 $0 $0 $0 $2,894,000 $0 $0 $0 $0 $0 $0 $3,473,000 $0 $0 $0 $0 $0 $0 $3,473,000 $0 $0 $0 $0 $0 $0 $3,473,000 $0 Packet Pg. 468 PWT-46 191 ST ST SW FROM 80TH AVE W TO 76TH AVE W 190th St SW Lynndale Park 1. 5 <y P-,"'�'�L� �J,r Lynnc ftf Sierra Park 4 3 ' ' , /t Oy SRO St 9 sI � Elemer � SW 3 w t Q � I r` C Benefit This project would improve pedestrian safety. Description Install sidewalk along 191th St. SW from 80th Ave. W to 76th Ave., with curb and gutter. This project ranked #8 in Long Walkway List of the 2015 Transportation Plan Estimated Project Cost $762,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $762,000 $0 $0 $0 $0 $0 $0 $762,000 $0 $0 $0 $0 $0 $0 $762,000 $0 $0 $0 $0 $0 $0 $762,000 Packet Pg. 469 PWT-47 104TH AVE W / ROBINHOOD LN FROM 238TH ST TO 106TH AVE W £ R Salem 5 Edmonds Lutheran Heights Church = Wachisea K-12 Rd y Scriber Lake Z High School = 00 3 O: 3 uJ a c Hickman S Perk — C Z Edmonds Faith s Memorial Community / Cemetery Church c L Benefit This project would improve pedestrian safety. s c Description Install sidewalk along 104th Ave. W from 238th ST. SW to 106th Ave. W, with curb al 0 gutter. This project ranked #10 in the Long Walkway List of the 2015 Transportation Plan. i c u Estimated Project Cost $1,192,000 'includes prior year expenditures f Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 1 $0 $0 $0 $0 $0 $0 I $1,192,000 I $0 $0 $0 $0 $0 $0 $1,192,000 $0 $0 $0 $0 $0 $0 $1,192,000 $0 $0 $0 $0 $0 $0 I $1,192,000 Packet Pg. 470 PWT-48 80TH AVE W FROM 218TH ST SW TO 220TH ST SW School Y > LLJ > y TP 1 %91 W7. = s 218th St SW 3 3 d E _ ■ a _ W 4L • �• O L Q. E 220TH ST SW Q M U + 3 �ss�Is a Edmonds ■ �na1' �- > �■ni ■ S 7 Jr S i * *� ■ - ' c 7. Church .rt. c ■ ■ ■' • ._ I i' �� t fC of God m �� ,� l alb �� ESPERANCE IZ Benefit This project would improve pedestrian safety. Description Install sidewalk along 80th Ave. W from 218th ST. SW to 220th ST. SW, with curb an I gutter. This project ranked #7 in the Short Walkway List of the 2015 Transportation Plan. Estimated Project Cost $365,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design, ROW, and $0 $0 $0 $0 $0 $0 $365,000 Construction Expense Total $0 $0 $0 $0 $0 $0 $365,000 Unsecured Funding $0 $0 $0 $0 $0 $0 $365,000 Funding Source Total $0 $0 $0 $0 $0 $0 $365,000 Packet Pg. 471 PWT-49 84TH AVE W FROM 188TH ST SW TO 186TH ST SW 3 185th PI SW ■ L ' r , w Q aa - ro m = 00 St SW w 187th PI SW PAP _ be IL z 3 187th St SW 3 0M s a� ..1M ..��,..��...�� F � IS ■ � 12tt� A Y� � � 3th St SW 3 J API Seaview - a• Elementary _ Benefit This project would improve pedestrian safety. Description Install sidewalk along 84th Ave. W from 188th St. SW to 186th St. SW., with curb anc I gutter. This project ranked #5 in Short Walkway List of the 2015 Transportation Plan Estimated Project Cost $369,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $369,000 $0 $0 $0 $0 $0 $0 $369,000 $0 $0 $0 $0 $0 $0 $369,000 $0 $0 $0 $0 $0 $0 $369,000 Packet Pg. 472 9.2.a PUBLIC WORKS - TRANSPORTATION PWT-50 238TH ST SW FROM a - - �- -Tz:: E HWY 99 TO 76TH AVE �� o W .r E �o 1000 a E r■� to 16 C 7gpth st SW Methey i Bellinger I Perk d U- U Benefit This project would improve pedestrian safety. Description Install sidewalk along 238th St. SW from Hwy 99 to 76th Ave. W. This project rankec #10 in Long Walkway List of the 2015 Transportation Plan. Estimated Project Cost $1,445,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $211,000 $0 $0 $0 Construction $0 $0 $0 $0 $1,234,000 $0 $0 Expense Total $0 $0 $0 $211,000 $1,234,000 $0 $0 Unsecured Funding $0 $0 $0 $211,000 $1,234,000 $0 $0 Funding Source Total $0 $0 $0 $211,000 $1,234,000 $0 $0 L7 Packet Pg. 473 1 PWT-55 ELM WAY WALKWAY FROM 8TH AVE. S TO 9TH AVE. S 7th and Elm Park A �3 W Q 220TH ST SW W- Elen, J Benefit The project will improve pedestrian safety and provide a missing link of sidewalk on Elm Way between 8th Ave and 9th Ave. Description The walkway project is ranked #6 on the short walkway list from the 2015 Transportation Plan. The project constructed approximately 700 feet of new sidewalk; six pedestrian curb ramps and modify the existing stormwater system on Elm Way between 8th Ave. S and 9th Ave. S. Construction was completed in 2024. Project closeout in 2025. Estimated Project Cost $1,000,000 'includes prior year expenditures Budget Project Cost Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $5,000 $0 $0 $0 $0 $0 $0 $5,000 $0 $0 $0 $0 $0 $0 $5,000 $0 $0 $0 $0 $0 $0 $5,000 $0 $0 $0 $0 $0 $0 Packet Pg. 474 1 PWT-60 PEDESTRIAN SAFETY PROGRAM Benefit Improve safety at pedestrian crossings. Description This program started in 2019 and will provide pedestrian safety improvements, such additional signage / stripng, flashing LED's around stop signs, or other improvements These improvements will improve the safety of the City's transportation system. Estimated Project Cost $20,180 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,000 $1,000 $0 $0 $0 $0 $0 $19,180 $19,180 $0 $0 $0 $0 $0 $20,180 $20,180 $0 $0 $0 $0 $0 $20,180 $20,180 $0 $0 $0 $0 $0 $20,180 $20,180 $0 $0 $0 $0 $0 Packet Pg. 475 PWT-66 4TH AVENUE CULTURAL CORRIDOR Benefit The corridor improvements in the public right of way will encourage pedestrian traffic and provide a strong visual connection between the ECA and downtown retail. Improvements will enhance connectivity as an attractive walking corridor and contribu to the economic vitality in downtown. The project has been supported by the commun in the 2014 Community Cultural Plan and in the goals and priorities for the State certified Creative District. This project is supported by the 2022 Parks, Recreation anc Open Space (PROS) Plan. Description Final design of 4th Avenue Cultural Corridor to include site design and construction documents for a safe, pedestrian friendly, and art enhanced corridor in the public righ of way which provides a strong visual connection along 4th Avenue N between Main Street and Edmonds Center for the Arts. Interim work on this project since the concei was developed includes a 2015 temporary light artwork "Luminous Forest", as well as preliminary design development through 2020-21. Funding for this project has not be( secured at this time. The 4th Avenue Cultural Corridor Project is managed by the Community Services/Economic Development Department. Estimated Project Cost $9,206,600 Includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $1,000,000 $500,000 $0 $0 $0 $0 $0 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $6,000,000 $0 $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $0 $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $0 $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $0 Packet Pg. 476 9.2.a I Packet Pg. 477 1 9.2.a PWT-51 FERRY STORAGE IMPROVEMENTS FROM PINE ST TO DAYTON ST Olympic Railroad Beech Perk Station DayPlazton St a Puget Sound City Edmonds Port of Treatment Plant Edmonds Wildlife Refuge Edmonds Marsh Edmonds Marsh Merino Beech city Perk i 0 Sno-Isles Lib Hazel Christian +' Miller Science Plaza Church C C d 0 L a _. a E o _ Benefit Reduce conflicts between ferry storage and access to local driveways. Description Modify existing lane channelization on SR104 to add vehicle storage for ferry users. Estimated Project Cost $403,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $61,000 $0 $0 $0 Construction $0 $0 $0 $342,000 $0 $0 $0 Expense Total $0 $0 $0 $403,000 $0 $0 $0 Unsecured Funding $0 $0 $0 $403,000 $0 $0 $0 Funding Source Total $0 $0 $0 $403,000 $0 $0 $0 I LI Packet Pg. 478 1 9.2.a v W, 15 M P H I Packet Pg. 479 1 PWT-52 TRAFFIC CALMING PROGRAM Benefit Reduce vehicle speeds on City streets that qualify under the City's Traffic Calming Policy. Description Install traffic calming devices along selected stretches throughout the City with speeding issues (through completion of detailed evaluation). This ongoing annual program started in 2015 and is included in the City's 6-year Transportation Improvement Program (TIP) and Capital Improvement Program (CIP). Estimated Project Cost $80,650 '`includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $10,000 $10,000 $2,000 $2,000 $2,000 $2,000 $30,000 $70,650 $70,650 $20,000 $20,000 $20,000 $20,000 $300,000 $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $330,000 $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $330,000 $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $330,000 U- U a y U- E Q M U 0 M 0 N LO N 0 N Packet Pg. 480 TRAFFIC PLANNINI .�' j` L'. t• 4. I r• •vi .r y, ,L-. 1,2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS 9.2.a PWT-53 ADA TRANSITION PLAN (RIGHT-OF-WAY) UPDATE Benefit Inventories and prioritizes ADA issues in the City right of way, as well as City building: and parks facilities. Description The 2017 Transition Plan completed an ADA evaluation and prioritization of the City's street right-of-way. This decision package will update the 2017 plan and expand the evaluation to include City Buildings and Parks facilities. The Plan will inventory physical barriers preventing accessibility and develop actions and preliminary cost estimates to address ADA non-compliance. Estimated Project Cost $440,000 *includes prior year expenditures Budget Project Cost Design Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $440,000 $0 $0 $0 $0 $0 $0 $440,000 $0 $0 $0 $0 $0 $0 $440,000 $0 $0 $0 $0 $0 $0 $440,000 $0 $0 $0 IN Packet Pg. 482 PWT-54 TRANSPORTATION PLAN UPDATE Benefit Based upon existing and projected future land use and travel patterns, the Transportation Plan describes roadway pedestrian, bicycle and transit infrastructure and services and provides an assessment of existing and projected future transportation needs. The Plan will establish the transportation priorities and guides & development of the six -year Transportation Improvement Program (TIP), Capital Improvement Program (CIP), Capital Facilities Plan (CFP) and introduce Multimodal Level of Service (MMLOS). Description The Transportation Plan serves as the transportation element of the City's Comprehensive Plan and is being updated in coordination with the 2024 Comprehensive Plan Update. The plan was last updated in 2015. The Transportation Plan Update will be completed in Fall 2024. The funding in 2025 will develop the new multi -modal impact fee and provide staff training on implementin, the program on private development projects. Estimated Project Cost $406,000 "includes prior year expenditures Budget Project Cost 2025 Planning $35,000 Expense Total $35,000 Fund 112 - Street (Gas Tax & $35,000 Multi -Modal) Funding Source Total $35,000 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 A $0 $0 $0 $0 Packet Pg. 483 GREEN STREE r'S1• •/C,, / ~^ILA* /. r Iv Oki Ap WE— • 11 ' +� a3♦ ` •�I — �) •` ,• , � I . - � �+��•` yr -f i t � h 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS PWT-64 GREEN STREETS 236TH ST SW - 84TH AVE W TO HIGHWAY 99 " ry Benefit Incorporating green streets into the urban fabric of the City of Edmonds is intended to demonstrate how trees, vegetation, engineered green stormwater solutions, physical and visual narrowing of vehicular lane widths, and shortening pedestrian crossings wit curb bulbs help to slow traffic, ameliorate climate change impacts, and reinforce desired land use and transportation patterns on appropriate street rights -of -way. This project is intended to increase the livability of a diverse, growing city. Description The City of Edmonds proposes the development of this project to demonstrate how green infrastructure can both address stormwater flows and enhance the streetscape to benefit the Hwy 99 neighborhood and the downtown core. This project includes the following elements: • Roadway narrowing to reduce traffic speeds and to reduce impervious surface (vehicular capacity retained) • Sidewalks and planting strips added • Bioretention cells collect runoff from the road through curb cuts • Bioretention cells collect runoff directly from sidewalks • Public private partnership potential with Housing Hope and Terrace Place developments. Estimated Project Cost $3,710,000 Includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $371,000 $0 $0 $0 $0 $0 $0 $3,339,000 $0 $0 $0 , $0 $0 $3,710,000 $0 $0 $0 $0 $0 $0 $3,710,000 $0 $0 $0 $0 , $0 $0 $3,710,000 $0 Packet Pg. 485 WAT " ;E,a 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.2.a .• 2025 2026i i i Total 2031-45 Grand To. PWW-01 Annual Waterline Overlay (2024) Str-25025 $500 $0 $0 $0 $0 $0 $500 $0 $! LL PWW-02 2027 Water Comprehensive Plan Update 670-25017 $0 $150,000 $350,000 $0 $0 $0 $500,000 $0 $500,1 m c� U PWW-03 Phase 14 Annual Replacement Program (2024) Cap-25029 $15,000 $0 $0 $0 $0 $0 $15,000 $0 $15,1 0 0 N PWW-04 Phase 15 Annual Replacement Program (2025) Cap-25003 $3,533,000 $0 $0 $0 $0 $0 $3,533,000 $0 $3,533,1 N 0 N PWW-05 Phase 16 Annual Replacement Program (2026) Cap-25004/35 $547,000 $3,289,000 $0 $0 $0 $0 $3,836,000 $0 $3,836,1 PWW-06 Phase 17 Annual Replacement Program (2027) Cap-25036 $0 $569,000 $3,966,000 $0 $0 $0 $4,535,000 $0 QL $4,535,1 Q PWW-07 Phase 18 Annual Replacement Program (2028) $0 $0 $592,000 $4,124,000 $0 $0 $4,716,000 $0 $4,716,1 2; PWW-08 Phase 19 Annual Replacement Program (2029) $0 $0 $0 $616,000 $4,289,000 $0 $4,905,000 $0 $4,905,1 Li PWW-10 Phase 20 Annual Replacement Program (2030) $0 $0 $0 $0 $641,000 $4,460,000 $5,101,000 $0 u) $5,101,1 °' PWW-11 Yost & Seaview Reservoir Repairs & Upgrades Cap-25001/34 $4,760,000 $3,850,000 $0 $0 $0 $0 $8,610,000 $0 $8,610,1 PWW-20 Phase 21 Annual Replacement Program (2031) & $0 $0 $0 $0 $0 $666,000 $666,000 $106,764,000 $107,430,1 C Future Projects EXPENSE TOTAL $8,855,500 $7,858,000 $4,908,000 $4,740,000 $4,930,000 $5,126,000 $36,417,500 $106,764,000 $143,181,! `_—' Z a a U- Total a v Fund 421 - Water Utility $8,855,500 $7,858,000 $4,908,000 $4,740,000 $4,930,000 $5,126,000 $36,417,500 $106,764,000 $143,181,! M FUNDING TOTAL $8,855,500 $7,858,000 $4,908,000 $4,740,000 $4,930,000 $5,126,000 $36,417,500 $106,764,000 0 $143,181,! N Ln N 0 N r C d E t C.1 R r r Q Packet Pg. 487 PWW-01 ANNUAL WATERLINE OVERLAY (2024) Benefit Improve overall pavement condition in locations that were excavated and patched duE to the Annual Waterline Replacement Projects. Description Road pavement overlays will cover areas of roadways that were excavated and patched in previous years as part of the Waterline Replacement Projects. Estimated Project Cost $295,000 (2024) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $500 $0 $0 $0 $0 $0 $0 Expense Total $500 $0 $0 $0 $0 $0 $0 Fund 421 - Water Utility $500 $0 $0 $0 $0 $0 $0 Funding Source Total $500 $0 $0 $0 $0 $0 $0 Packet Pg. 488 PWW-02 2027 WATER COMPREHENSIVE PLAN UPDATE Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs. Description The existing water comprehensive plan was last updated in 2017 and is required to bi updated by the State Dept of Health (DOH) every 10 years. This project would be a comprehensive evaluation of the City's drinking water system, its replacement progra and operations. It will include recommendations for improvements or adjustments wit[ recommended priorities for selecting future capital maintenance projects. Estimated Project Cost $500,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $150,000 $350,000 $0 $0 $0 $0 Expense Total $0 $150,000 $350,000 $0 $0 $0 $0 Fund 421 - Water Utility $0 $150,000 $350,000 $0 $0 $0 $0 Funding Source Total $0 $150,000 $350,000 $0 $0 $0 $0 Packet Pg. 489 EEEENNNNNL�� PWW-03-09,20 PHASE 14-35 WATER REPLACEMENT PROJECTS (2024-45) Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs. Description Per the approved 2017 Water Comprehensive Plan, the projects will replace/maintain pipe and related appurtenances at various locations throughout the City due to old ag being undersized, need to increase flow or pressure, or more prone to breakage due its material properties. Estimated Project Cost $4.2 to $9.2 million/year 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 Design $590,100 $569,000 $592,000 $616,000 $641,000 $666,000 Construction $3,504,900 $3,289,000 $3,966,000 $4,124,000 $4,289,000 $4,460,000 Expense Total $4,095,000 $3,858,000 $4,558,000 $4,740,000 $4,930,000 $5,126,000 Fund 421 - Water Utility $4,095,000 $3,858,000 $4,558,000 $4,740,000 $4,930,000 $5,126,000 Funding Source Total $4,095,000 $3,858,000 $4,558,000 $4,740,000 $4,930,000 $5,126,000 2031-45 $13,873,000 $92,891,000 $106,764,000 $106,764,000 $106,764,000 Packet Pg. 490 PWW-11 YOST & SEAVIEW RESERVOIR REPAIRS & UPGRADES U Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of leakage, retrofit structures so that they meet current structural a codes to improve their resiliency during earthquakes, and decrease overall day to day y maintenance costs. °1 U- Description This work is being done to provide structural upgrades, repair leakages, and upgrade r to our two underground potable water storage reservoirs. Preliminary findings completed in early 2023 were used to determine order of magnitude/preliminary costE 3 and next steps for the now planned repairs and upgrades project. The Yost Reservoi M report shows that it will need a major structural and seismic retrofit, plus repairs to N LO address leakage from the reservoir. The report for the Seaview Reservoir shows N similar issues as the Yost Reservoir, with a less serious leakage issue. N Estimated Project Cost $9,659,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $260,000 $0 $0 $0 $0 $0 $0 Construction $4,500,000 $3,850,000 $0 $0 $0 $0 $0 Expense Total $4,760,000 $3,850,000 $0 $0 $0 $0 $0 Fund 421 - Water Utility $4,760,000 $3,850,000 $0 $0 $0 $0 $0 Funding Source Total $4,760,000 $3,850,000 $0 $0 $0 $0 $0 Packet Pg. 491 STORMWAT ..ter* �� tr v ;�•,�' -:hl, �d ��4 ,� - v 'Maw � .,'� .- �, , � �, '` � ., j� ,.— �^ ML { 3c��.�?<;. \ fJ ':- � e' .'.'.ir,,, � 7�� 1�9e ..-• - - J�i1111Y� ► 1�:�� , � .� Y i� � .w i�`:n �� _ Y*. .t a I - - + _ _ +:r�idf.'�RnWfif+:T. r!Z 1 I r •" \ I � Y.� �._zto. 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.2.a STORMWATER PWD-11 Phase 4 Storm Maintenance Project (2024) Cap-25030 PWD-12 Phase 5 Storm Maintenance Project (2025) Cap-25016 PWD-13 Phase 6 Storm Maintenance Project (2026) Cap-25017/32 PWD-14 Phase 7 Storm Maintenance Project (2027) Cap-25033 PWD-15 Phase 8 Storm Maintenance Project (2028) PWD-16 Phase 9 Storm Maintenance Project (2029) PWD-18 Phase 10 Annual Storm Replacement (2030) PWD-07 Phase 11 Storm Maintenance Project (2031) & Future Projects PWD-19 Annual SD Overlays (2024) Str-25026 EDMONDS MARSH ESTUARY RESTORATION PWD-01 Edmonds Marsh Water Quality Improvements Cap-25012 (phase 1) PWD-05 Edmonds Marsh Water Quality Improvements Cap-25013 (phase 2) PWD-24 Edmonds Marsh Estuary Planning Study 670-25007 PERRINVILLE CREEK BASIN PWD-03 Perrinville Creek Flow Management Projects Cap-25010/11 PWD-04 Lower Perrinville Creek Restoration Project Cap-25014/15 PWD-23 Perrinville Creek Basin Analysis Update 670-25006 STORM DRAINAGE IMPROVEMENT PWD 06 Lake Ballinger Regional Facility Design Total 0 $10,000 $0 $0 $0 $0 $0 $10,000 $0 $10,( om LL $1,597,000 $0 $0 $0 $0 $0 $1,597,000 $0 $1,597,1 m CL $249,000 $981,000 $0 $0 $0 $0 $1,230,000 $0 U $1,230,( o $0 $351,000 $1,825,000 $0 $0 $0 $2,176,000 $0 0 N $2,176,( N $0 $0 $365,000 $1,898,000 $0 $0 $2,263,000 $0 0 N $2,263,( $0 $0 $0 $380,000 $1,974,000 $0 $2,354,000 $0 QLQ $2,354,1 Q $0 $0 $0 $0 $395,000 $2,053,000 $2,448,000 $0 N $2,448,( D $0 $0 $0 $0 $0 $411,000 $411,000 $51,280,000 $51,691,( Li $500 $0 $0 $0 $0 $0 $500 $0 w $! °�—' L $321,928 $0 $0 $0 $0 $0 $321,928 $0 $321,5 0 $386,708 $0 $0 $0 $0 $0 $386,708 $0 $386,1 a $89,000 $0 $0 $0 $0 $0 $89,000 $0 $89,( 0- U a_ U $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $685,000 $2,641,000 0 M $3,326,( N $350,000 $1,520,000 $2,122,500 $0 $0 $0 $3,992,500 $0 $3,992,! c N $468,343 $0 $0 $0 $0 $0 $468,343 $0 w $468,; ari E t a $0 $0 $200,000 $3,000,000 $0 $0 $3,200,000 $0 $3,200,Luu CGRAM CAPITAL IMPROVEMENTS' Packet Pg. 493 9.2.a STORMWATER oject DP 2025 2026 2027 2028 2029 2030 LVL Total tal 2031-45 Grand Tot PWD-22 7317 Lake Ballinger Way Floodplain Purchase Cap-25008/9 $256,000 $5,000 $0 $0 $0 $0 $261,000 $0 $261,( & Structure Removal ,l r COMPLIANCE RELATED Q- M t) PWD-17 Storm and Surface Water Comprehensive Plan 670-25003 $213,000 $0 $0 $0 $0 $0 $213,000 $0 $213,( M 0 EXPENSE TOTAL $4,045,479 $2,965,000 $4,624,500 $5,394,000 $2,489,000 $2,589,000 $22,106,979 $53,921,000 $76,027,� Ln O N Funding Source 20251 • 2027 20281' 20301 1 1 Total1 • • Citizen Cash Donation $25,000 $0 $0 $0 $0 $0 $25,000 $0 0 $25,( ,n m City of Lynnwood $30,086 $0 $0 $0 $0 $0 $30,086 $0 $30,( '5 U- Federal Grants $35,000 $0 $0 $0 $0 $0 $35,000 $0 $35,( d 2 Fund 422 - Stormwater Utility $3,081,476 $1,825,000 $3,032,625 $3,144,000 $2,489,000 $2,589,000 $16,161,101 $53,921,000 $70,082,' Marsh Preservation Fund $29,000 $0 $0 $0 $0 $0 $29,000 $0 $29,( 0 Secured Grants $582,417 $0 $0 $0 $0 $0 $582,417 $0 $582,' 0 Unsecured Grants $262,500 $1,140,000 $1,591,875 $2,250,000 $0 $0 $5,244,375 $0 $5,244,; a FUNDING TOTAL $4,045,479 $2,965,000 $4,624,500 $5,394,000 $2,489,000 $2,589,000 $22,106,979 $53,921,000 a $76,027,f U a_ U 0 M O N LO N O N w C d E t 0 f� Q Packet Pg. 494 PWD-07,11-16,18 PHASE 4-25 STORM MAINTENANCE PROJECTS (2025-45) U Benefit Improve system reliability and capacity, decrease breakages, and decrease overall de to day maintenance costs. a y d Description Annual storm drain replacement/maintenance projects. Projects propose to replace o rehab storm drain infrastructure in several locations throughout the City. Locations of work identified by City crews and staff via firsthand knowledge or video inspection u results. Much of Edmonds stormwater infrastructure is past its useful lifespan and a requires routine replacement or repair to preserve the function of the storm drain L) system. Failure to conduct annual maintenance projects will increase chances of ston M drain system failures. N LO N O Estimated Project Cost $1.2 to $4.4 million/year N 'includes prior year expenditures LL Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $249,000 $351,000 $365,000 $380,000 $395,000 $411,000 $8,539,000 Construction $1,607,000 $981,000 $1,825,000 $1,898,000 $1,974,000 $2,053,000 $42,741,000 Expense Total $1,856,000 $1,332,000 $2,190,000 $2,278,000 $2,369,000 $2,464,000 $51,280,000 Fund 422 - Stormwater Utility $1,856,000 $1,332,000 $2,190,000 $2,278,000 $2,369,000 $2,464,000 $51,280,000 Funding Source Total $1,856,000 $1,332,000 $2,190,000 $2,278,000 $2,369,000 $2,464,000 $51,280,000 Packet Pg. 495 9.2.a PWD-19 ANNUAL SD OVERLAYS (2024) Benefit Description s U Improve overall pavement condition in locations that were excavated and patched due C to the Annual Storm Replacement Projects. 2 a d Road pavement overlays to cover areas of roadways that were excavated and patche in previous years as part of the Annual Storm Maintenance Projects. U. Ta Estimated Project Cost $35,000 (2024) C- �a *includes prior year expenditures c� c M O N L! N Budget N Project Cost 2025 2026 2027 2028 2029 2030 2031-45 ~ u_ Construction $500 $0 $0 $0 $0 $0 $0 Expense Total $500 $0 $0 $0 $0 $0 $0 2 Fund 422 - Stormwater Utility $500 $0 $0 $0 $0 $0 $0 Funding Source Total $500 $0 $0 $0 $0 $0 $0 I 1 Packet Pg. 496 1 EDMONDS MARSH ESTUARY RESTORAT101 r . 1, ��1�t � �3,+,� � +•" .�• 1t:', it 1, yam~ ' � ,�'' 4�� ,` ` ..�� • ;1s • •'• �+` t� •ate _ r H 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS PWD-01 Edmonds Marsh EDMONDS MARSH WATER QUALITY Edmonds Marsh N w IMPROVEMENTSEdmonds Marsh �• (PHASEI) 3 M fN 0 City Perk Z O L w Benefit Improve water quality of stormwater discharging into the Edmonds Marsh from the we portions of SR-104 located near the marsh. The improvements will provide better habitat for the return of salmon to the marsh. Description The project will be improving water quality of stormwater runoff by replacing existing catch basins along the west side of SR-104 funded via a DOE grant. The catch basir will be replaced with catch basins that include water filter cartridges. Staff proposes this effort in order to provide water quality mitigation for all discharges that directly enter the marsh from these locations. Estimated Project Cost $418,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $321,928 $0 $0 $0 $0 $0 $0 Expense Total $321,928 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $80,482 $0 $0 $0 $0 $0 $0 Secured Grants $241,446 $0 $0 $0 $0 $0 $0 Funding Source Total $321,928 $0 $0 $0 $0 $0 $0 Packet Pg. 498 PWD-05 Edmonds Marsh EDMONDS MARSH WATER QUALITY Edmonds Marsh N w IMPROVEMENTS Edmonds Marsh �• (PHASE 2) (N 0 City Perk Z O o I w Benefit Improve water quality of stormwater discharging into the Edmonds Marsh from the we portions of SR-104 located near the marsh. The improvements will provide better habitat for the return of salmon to the marsh. Description The project will be improving water quality of stormwater runoff by replacing existing catch basins along the east side of SR-104 via a state funded appropriation. The cats basins will be replaced with catch basins that include water filter cartridges. Staff proposes this effort in order to provide water quality mitigation for all discharges that directly enter the marsh from these locations. Estimated Project Cost $458,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $39,868 $0 $0 $0 $0 $0 $0 Construction $346,840 $0 $0 $0 $0 $0 $0 Construction $0 $0 $0 $0 $0 $0 $0 Expense Total $386,708 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $386,708 $0 $0 $0 $0 $0 $0 Secured Grants $0 $0 $0 $0 $0 $0 $0 Unsecured Grants $0 $0 $0 $0 $0 $0 $0 Funding Source Total $386,708 $0 $0 $0 $0 $0 $0 Packet Pg. 499 PWD-24 AW Wildk,. Refuge EDMONDS MARSH Edm Marsh E 43) ESTUARY PLANNING o L STUDY Z E o E Edmonds Marsh 0 Edmonds Marsh_ W a City Park I I Benefit Aid for future planning of Marsh Restoration. Description This study will include completing a gap analysis of existing data, hydrologic I evaulation, hydraulic modeling, listing restoration alternatives, minimizing the potentia for exposure to contamination, listing permits and approvals required for restoration, evaluating project land purchase and restoration funding options, identifying a proces I that defines community goals for the marsh, and producing scoping documents that li the tasks required to complete the restoration plan. Estimated Project Cost $204,000 '`includes prior year expenditures Budget Project Cost Design Expense Total Federal Grants Marsh Preservation Fund Citizen Cash Donation Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $89,000 $0 $0 $0 $0 $0 $0 $89,000 $0 $0 $0 $0 $0 $0 $35,000 $0 $0 $0 $0 $0 $0 $29,000 $0 $0 $0 $0 $0 $0 $25,000 $0 $0 $0 $0 $0 $0 $89,000 $0 $0 $0 $0 $0 $0 Packet Pg. 500 PERRINVILLE CREEK BASII J g , w26--M .�3 VL 44 F J < 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS PWD-03 PERRINVILLE CREEK FLOW MANAGEMENT PROJECTS Benefit Description Estimated Project Cost Includes prior year expenditures Budget U The project will reduce peak flows in Perrinville creek, improve fish passage and decrease creek bed scour during peak flow events. a y d Reducing scouring flows to reduce sediments load in Perrinville Creek was identified a previous basin report completed in 2015 as a critical element of restoring this creek Ui which has been significantly impacted by urban development. The projects funded by o this program are incremental steps toward recovering this stream run as adequate fis 'E habitat. These efforts have become even more critical given recent challenges arounc U the Perrinville Creek outfall area. This program is a fund for implementing projects M within the Perrinville Creek basin to reduce scour flows in the creek. It allows staff N flexibility to respond to ad -hoc opportunities such as rain garden cluster projects, or N ensure matching funds are available for chasing grant applications for flow reductions N projects. $100,000 to $229,000 per year Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $10,400 $10,800 $11,200 $11,600 $12,000 $12,500 $300,000 Construction $93,600 $97,200 $100,800 $104,400 $108,000 $112,500 $2,341,000 Expense Total $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $2,641,000 Fund 422 - Stormwater Utility $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $2,641,000 Funding Source Total $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $2,641,000 Packet Pg. 502 PWD-04 LOWER PERRINVILLE CREEK RESTORATION PROJECT Benefit The project will reduce City maintenance needs in the future and improve fish passag� Description The purpose of this project is to improve the environmental health of the creek necessary to support fish habitat, and to restore the storm water capacity. The projec consists of the modifications to three structures that currently prevent fish passage ar are undersized for the flows on the creek, (1) the culvert at the BNSF track, remove and replace with a fish -friendly culvert or bridge with adequate flow capacity, which W be led and funded by BNSF and the Tulalip Tribes using grant funds, (2) return flow ti the creek between the high flow bypass structure and the BNSF culvert by blocking tY structure and restoring creek capacity and (3) culvert at Talbot Road, will be removed and replaced with a fish -friendly culvert or bridge that provides adequate fish passagE and storm water flow capacity. This project will increase the resiliency of the watershE by building the structures that mimic the natural channel performance necessary for fish habitat and stormwater flow capacity. The project also includes time and effort to research and apply for supplemental/additional funding sources for construction of thl Edmonds portions of the work (Items 2 & 3). Due to the project complexity and numbf of stakeholders, the planning and design phase is estimated to be 2-years. Estimated Project Cost $4,500,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $350,000 $450,000 $0 $0 $0 $0 $0 Construction $0 $1,070,000 $2,122,500 $0 $0 $0 $0 Expense Total $350,000 $1,520,000 $2,122,500 $0 $0 $0 $0 Fund 422 - Stormwater Utility $87,500 $380,000 $530,625 $0 $0 $0 $0 Unsecured Grants $262,500 $1,140,000 $1,591,875 $0 $0 $0 $0 Funding Source Total $350,000 $1,520,000 $2,122,500 $0 $0 $0 $0 Packet Pg. 503 PWD-23 J PERRINVILLE CREEK t ` BASIN ANALYSIS ",1J UPDATE Pertinvdle Cr�. Lynnwood i f/Cdricr�'c � Benefit Improve overall basin and stream health, by using green stormwater infrastructure methods. This will make it so that rainfall is not simply collected and conveyed downstream and instead behaves as close as possible to natural conditions. This includes infiltrating rainfall runoff as close as possible to where it fell. This will also decrease stream peak flows, which will decrease stream erosion and improve the overall stream habitat for aquatic life. Description City of Edmonds and Lynnwood joint project to supplement/update the Perrinville Creek 2015 basin analysis that determined possible locations for projects that would help decrease the peak storm flows during high rain events. Project will be updated tc reflect projects completed and also determine if there are other locations within the basin to aid in the reduction of peak flows in the basin. Estimated Project Cost $649,200 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $468,343 $0 $0 $0 $0 $0 $0 Expense Total $468,343 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $97,286 $0 $0 $0 $0 $0 $0 Secured Grants $340,971 $0 $0 $0 $0 $0 $0 City of Lynnwood $30,086 $0 $0 $0 $0 $0 $0 Funding Source Total $468,343 $0 $0 $0 $0 $0 $0 Packet Pg. 504 STORM DRAINAGE IMPROVEMEN .. o AMr vim, ` j �• �% � � - `Ilk, A mu� E 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS ffEEEL�� PWD-22 P I 7317 LAKE BALLINGER WAY FLOODPLAIN PURCHASE & STRUCTURE REMOVAL r Benefit Improve the health and water quality of Lake Ballinger by removing hard surfaces and home that is generally uninhabitable. Project will also provide a future location to trea stormwater runoff from portions SR-104. Description The project purchases an existing single family residential property in 2023 located within the Lake Ballinger flood plain. The City secured a $500,000 Department of Ecology grant to aid in this process. The home is the lowest property on the lake and is badly damaged from previous flooding to the point it is generally uninhabitable. The City intends to remove the home and any pollution generating surfaces from the site in 2024 as part of the initial 2023 purchase. The grant has restrictions that prever this parcel to be used for public use. After demolition of the structures and imperviouE surfaces, the planned site use would be for public utility benefit only. Because the Cit. storm drain line for SR-104 cuts through in an easement immediately adjacent to this parcel, the City plans to pursue a future project to split appropriate flows from the City storm drain system and provide water quality treatment to the maximum extent feasible. The future project would provide water quality treatment for a very heavily trafficked highway (SR-104) and would make significant improvement in water quality to Lake Ballinger and its downstream course to Lake Washington via McAleer Creek. Estimated Project Cost $940,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $43,000 $0 $0 $0 $0 $0 $0 Construction $213,000 $5,000 $0 $0 $0 $0 $0 Expense Total $256,000 $5,000 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $256,000 $5,000 $0 $0 $0 $0 $0 Funding Source Total $256,000 $5,000 $0 $0 $0 $0 $0 Packet Pg. 506 9.2.a YA Oil � -( III i , 4,1, h I I I , I V, t� I iI r' I 1 11 1 0 1 , �. I, , . t V4 f, ki A Old 0?',. v fin� A I 4A 57. v I Al wf`� - M Packet Pg. 507 PWD-17 STORM AND SURFACE WATER COMPREHENSIVE PLAN Benefit A holistic summary of the City's Stormwater system with recommended priorities for selecting future capital maintenance and improvements projects. Description The City of Edmonds (City) owns and operates an extensive system of drainage pipe! ditches, and other assets to convey stormwater runoff into streams, lakes, and Puget Sound to prevent and minimize damage to private property, streets, and other infrastructure. The City is faced with the challenge of conveying this runoff safely and cost-effectively while preventing or minimizing the adverse impacts of high flows (erosion, flooding, and sediment deposition) and of stormwater pollutants on water quality and aquatic habitat. In addition, recent state and federal stormwater regulatior make it technically and financially challenging to address these issues while balancinc utility ratepayer costs. To proactively address these challenges and remain in compliance with the State -mandated National Pollutant Discharge Elimination Systerr Western Washington Phase II Municipal Stormwater Permit (NPDES Phase II permit; and other increasing regulatory requirements, the City is updating its current comprehensive storm and surface water management plan. This permit has and will continue to have a significant impact on the workload and operational budget of both the Engineering Division and the Storm Crews within the Public Works Department. Per the State Department of Ecology, the plan will also include the work findings from their required (Stormwater Management Action Plan) SMAP process of City drainage watersheds. Project will also include recommendations for stormwater utilities rates t be adjusted at the discretion of Council. Estimated Project Cost $733,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $213,000 $0 $0 $0 $0 $0 $0 Expense Total $213,000 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $213,000 $0 $0 $0 $0 $0 $0 Funding Source Total $213,000 $0 $0 $0 $0 $0 $0 Packet Pg. 508 SEWEI 31 �e 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.2.a SEWER .- Total PWS-01 Annual Sanitary Sewer Replacement Overlays Str-25027 $500 $0 $0 $0 $0 $0 $500 $0 $! (2024) U- PWS-02 2027 Sanitary Sewer Comprehensive Plan Update 670-25010 $0 $150,000 $350,000 $0 $0 $0 $500,000 $0 $500,( a c� U PWS-03 Phase 11 Sewer Replacement (2024) Cap-25031 $10,000 $0 $0 $0 $0 $0 $10,000 $0 $10,( o 0 N PWS-04 Phase 12 Sewer Replacement (2025) Cap-25020 $2,302,000 $0 $0 $0 $0 $0 $2,302,000 $0 $2,302,( N 0 N PWS-05 Phase 13 Sewer Replacement (2026) Cap-25021/22 $378,000 $2,126,000 $0 $0 $0 $0 $2,504,000 $0 $2,504,( u_ PWS-06 Phase 14 Sewer Replacement (2027) Cap-25023 $0 $393,000 $2,210,000 $0 $0 $0 $2,603,000 $0 $2,603,( o PWS-07 Phase 15 Sewer Replacement (2028) $0 $0 $409,000 $2,299,000 $0 $0 $2,708,000 $0 $2,708,( PWS-08 Phase 16 Sewer Replacement (2029) $0 $0 $0 $425,000 $2,391,000 $0 $2,816,000 $0 L) $2,816,( Ui PWS-12 Phase 17 Sewer Replacement (2030) $0 $0 $0 $0 $442,000 $2,487,000 $2,929,000 $0 N $2,929,( PWS-13 Phase 18 Sewer Replacement (2031) &Future $0 $0 $0 $0 $0 $460,000 $460,000 $61,348,000 $61,808,( Projects y PWS-10 Annual Citywide CIPP Sewer Rehabilitation $0 $0 $587,000 $611,000 $636,000 $662,000 $2,496,000 $13,735,000 L $16,231,( 0 PWS-11 Lake Ballinger Sewer $0 $0 $1,000,000 $6,000,000 $0 $0 $7,000,000 $0 _2 )7,000,t M EXPENSE TOTAL $2,690,500 $2,669,000 $4,556,000 $9,335,000 $3,469,000 $3,609,000 $26,328,500 $75,083,000 $101,411,! a LL U a_ v Funding30 i i i 2030 Total i o o N Fund 423 - Sewer Utility $2,690,500 $2,669,000 $4,556,000 $9,335,000 $3,469,000 $3,609,000 $26,328,500 $75,083,000 $101,411,! LO FUNDING TOTAL $2,690,500 $2,669,000 $4,556,000 $9,335,000 $3,469,000 $3,609,000 $26,328,500 $75,083,000 N $101,411,! N c d E t �a r Q Packet Pg. 510 PWS-01 ANNUAL SANITARY SEWER REPLACEMENT OVERLAYS (2024) Benefit Improve overall pavement condition in locations that were excavated and patched duE to Sanitary Sewer Replacement Projects. Description Road pavement overlays to cover areas of roadways that were excavated and patche in previous years as part of the Sanitary Sewer Replacement Projects. Estimated Project Cost $30,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $500 $0 $0 $0 $0 $0 $0 Expense Total $500 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $500 $0 $0 $0 $0 $0 $0 Funding Source Total $500 $0 $0 $0 $0 $0 $0 Packet Pg. 511 PWS-02 2027 SANITARY SEWER COMPREHENSIVE PLAN UPDATE Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Description The existing sewer comprehensive plan was last updated in 2013 and is in need of ar update. This project would be a comprehensive evaluation of the City's sewer systen its replacement program and operations, with recommendations for improvements or adjustments and recommended priorities for selecting future capital maintenance projects. Estimated Project Cost $500,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $150,000 $350,000 $0 $0 $0 $0 Expense Total $0 $150,000 $350,000 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $150,000 $350,000 $0 $0 $0 $0 Funding Source Total $0 $150,000 $350,000 $0 $0 $0 $0 Packet Pg. 512 PWS-03-08,12,13 PHASE 11-30 SEWER REPLACEMENT (2025- 45) Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Description Per the approved 2013 Sewer Comprehensive Plan, the projects will replace/rehab pipe and related appurtenances at various locations throughout the City due to old ag being undersized, need to increase capacity, or more prone to breakage due to its material properties. Estimated Project Cost $2.7 to $5.3 million/year 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $378,000 $393,000 $409,000 $425,000 $442,000 $460,000 $9,568,000 $2,312,000 $2,126,000 $2,210,000 $2,299,000 $2,391,000 $2,487,000 $51,780,000 $2,690,000 $2,519,000 $2,619,000 $2,724,000 $2,833,000 $2,947,000 $61,348,000 $2,690,000 $2,519,000 $2,619,000 $2,724,000 $2,833,000 $2,947,000 $61,348,000 $2,690,000 $2,519,000 $2,619,000 $2,724,000 $2,833,000 $2,947,000 $61,348,000 Packet Pg. 513 PWS-10 ANNUAL CITYWIDE CIPP SEWER REHABILITATION tit Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Description Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the project will line existing sewer mains that are subject to root intrusio infiltration and inflow, and damage that can be repaired by this trenchless method. 2025 and 2026 funds will be combined with the Annual Sewer Replacement Program This is because the annual replacement rehab program for these years will be focusir on pipe lining as well thereby requiring only 1 design and 1 construction contract to administer. Estimated Project Cost $587,000 to $662,000/year "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $88,000 $92,000 $96,000 $100,000 $2,070,000 Right of Way $0 $0 $0 $0 $0 $0 $0 Construction $0 $0 $499,000 $519,000 $540,000 $562,000 $11,665,000 Expense Total $0 $0 $587,000 $611,000 $636,000 $662,000 $13,735,000 Fund 423 - Sewer Utility $0 $0 $587,000 $611,000 $636,000 $662,000 $13,735,000 Funding Source Total $0 $0 $587,000 $611,000 $636,000 $662,000 $13,735,000 Packet Pg. 514 1. FACILITIE w 110 .r :Q • W H I S T O R I C A L - MUSEUM .# -�11,I1t�� l .11n�•..i.• I Iln.u� lSuill �. • 19 1 U • / wi tt� ry L IL 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS 9.2.a FACILI-'-- # UP Project Total 0 PWF-01 Boys and Girls Club Bld-25001 $27,733 $37,453 $32,077 $15,101 $20,000 $0 $132,364 $0 $132,: LL PWF-02 Cemetery Building Bld-25001 $8,414 $3,377 $818 $1,000 $5,000 $2,500 $21,109 $0 $21,' m CL PWF-03 City Hall Bld-25001 $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $574,577 $0 U $574,! o 0 PWF-04 Fishing Pier/Beach Ranger Station Bld-25001 $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $19,089 $0 N $19,( N 0 N PWF-05 Frances Anderson Center Bld-25001 $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $727,195 $0 $727,' PWF-06 Fire Station 16 Bld-25001 $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $241,126 $0 QL $241,' Q PWF-07 Fire Station 17 Bld-25001 $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $471,742 $0 $471J -2D PWF-08 Fire Station 20 Bld-25001 $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $218,295 $0 $218,, Li PWF-09 Historic Log Cabin Bld-25001 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $42,469 $0 rn $42,� °' PWF-10 Historical Museum Bld-25001 $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $77,820 $0 $77,i PWF-11 Library Bld-25001 $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $418,363 $0 $418,: �O PWF-12 Meadowdale Club House Bld-25001 $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $28,590 $0 $28,! a PWF-13 Old Public Works Bld-25001 $25,000 $25,000 $255000 $25,000 $24,519 $25,000 $149,519 $0 $149,! U PWF-14 Parks Maintenance Building Bld-25001 $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $123,754 $0 $12351 v PWF-15 Public Safety Bld-25001 $50,000 $10,000 $555169 $151,481 $515,071 $80,000 $861,721 $0 0 M $861J N PWF-16 Public Works 0&M Bld-25001 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $1,794,484 $0 Ln $1,79451 c N PWF-17 Wade James Theater Bld-25001 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $254,486 $0 r $250 E PWF-18 Yost Pool House Bld-25001 $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $117,925 $0 z $1175t 0 r Q Packet Pg. 516 FACILITIES 9.2.a PWF-23 ✓ Library Plaza Deck Waterproofing Project $0 $0 $0 $0 $0 $4,900,000 $4,900,000 $0 PWF-25 ✓ Police Station $0 $0 $0 $0 $100,000 $0 $100,000 $0 EXPENSE TOTAL $942,399 $1,461,990 $1,140,688 $1,159,399 $1,181,152 $5,389,000 $11,274,628 $0 Fund 016 (2021 Facilities Bond) $450,000 $350,000 $0 $0 $0 $0 $800,000 $0 Fund 016 (non -bond) $93,399 $134,813 $151,159 $70,949 $0 $0 $450,320 $0 Fund 421 - Water Utility $133,000 $324,000 $0 $0 $0 $0 $457,000 $0 Fund 422 - Stormwater Utility $133,000 $324,000 $0 $0 $0 $0 $457,000 $0 Fund 423 - Sewer Utility $133,000 $324,000 $0 $0 $0 $0 $457,000 $0 Unsecured Funding $0 $5,177 $989,529 $1,088,450 $1,181,152 $5,389,000 $8,553,308 $0 FUNDING TOTAL $942,399 $1,461,990 $1,140,688 $1,159,399 $1,181,152 $5,389,000 $11,174,628 $0 $4,900,( U. $100,( a �a $11,274,( v 0 co O N 4o N CD $800,( Q $450,: a� r $457,( U_ $457,( y m w $457,( $8,653,: L 0 $11,274,( 3: _2 a a U_ U 0- 0 0 M O N LCl N O N w C d E t V f� Q Packet Pg. 517 PWF-01 BOYS AND GIRLS CLUB Benefit Description U_ U Public owned facilities and properties are maintained to assure safe and efficient = operating conditions and to assure to the protection of the asset throughout an a expected lifespan a� This building built in 1900 was the original field house for Edmonds High School. The U. property is located at Civic Field and not part of the large Civic Field Park restoration R project. The building is solely operated by the Snohomish County Boys and Girls Clut 'C in partnership with the City's Parks and Recreation department. The building has U sustained some interior settling that will require immediate repair to back hallway floor M and the back stairway. It has significant need for major renovations if it is expected to N be in operation for another 10 years. Renovation and deferred maintenance may N CD eclipse the building value in its current location. Floor stabilization work was N completed, and building is now on a run to fail model waiting replacement of building through a private public partnership. Building will be maintained in operational U_ readiness to support the Boys and Girls Club, until their new building is constructed. In Projects: Exterior plumbing access, Window replacement, Roof replacement, Siding replacement, ADA Access, Plumbing replacement, Front entry door replacement, FirE Alarm System new installation, Fire Sprinkler updates, Baseboard heating replaceme If the Boys and Girls Club builds a new facility in the future, then maintenance fundinc programmed for the building will be adjusted to align with the project schedule. Estimated Project Cost $27,733 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 Construction\Professional $27,733 $37,453 $32,077 $15,101 $20,000 Services Expense Total $27,733 $37,453 $32,077 $15,101 $20,000 Fund 016 (non -bond) $27,733 $37,453 $0 $0 $0 Unsecured Funding $0 $0 $32,077 $15,101 $20,000 Funding Source Total $27,733 $37,453 $32,077 $15,101 $20,000 2030 2031-45 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Packet Pg. 518 PWF-02 CEMETERY BUILDING Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan Description This small structure houses the Edmonds Cemetery funerary services and the cemetery Sextant office. The building is in relatively good condition and has little deferred maintenance backlog. Minor security and communications updates will be needed as technology dictates. Projects: Minor repair and maintenance Estimated Project Cost $8,414 (2025) "includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $8,414 $3,377 $818 $1,000 $5,000 $2,500 $0 $8,414 $3,377 $818 $1,000 $5,000 $2,500 $0 $8,414 $3,377 $0 $0 $0 $0 $0 $0 $0 $818 $1,000 $5,000 $2,500 $0 $8,414 $3,377 $818 $1,000 $5,000 $2,500 $0 U_ IL U) ? .Q �a U 0 M O N L! N O N Packet Pg. 519 PWF-03 CITY HALL Benefit V, a Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description City Hall was built in 1979 and was operated as a private business office center until the City purchased and renovated the building in the 1990s. The City has operated Edmonds City Hall from this location since the renovations were completed. The building is in near original condition and needs substantial repair and maintenance. Projects: All Mechanical, Electrical and Plumbing systems need replacement, Restroom remodels w/gender neutral consideration, Center Stairway Code updates and replacement, Lobby remodel, Entry Awning re -glazing, Interior Painting, ADA accessibility improvements. Estimated Project Cost $25,000 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $0 Services Expense Total $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $0 Fund 016 (2021 Facilities $25,000 $25,000 $0 $0 $0 $0 $0 Bond) Fund 016 (non -bond) $0 $0 $150,000 $70,949 $0 $0 $0 Unsecured Funding $0 $0 $108,628 $80,000 $65,000 $50,000 $0 Funding Source Total $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $0 Packet Pg. 520 9.2.a PWF-04 FISHING PIER/BEACH RANGER STATION Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The Pier was recently renovated and is generally in good condition. The Beach Rangl Office is a 1200 square foot office and restroom facility located near the east end of the pier. There are season programs and visitor support functions that operate out of this facility. Projects: Electrical panel clean up and safety inspection, minor repairs, and maintenance, Beach Ranger Station/restroom roof replacement. Estimated Project Cost $2,971 (2025) "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $0 Services Expense Total $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $0 Fund 016 (non -bond) $2,918 $5,628 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $1,043 $1,500 $3,000 $5,000 $0 Funding Source Total $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $0 L1 Packet Pg. 521 1 PWF-05 FRANCES ANDERSON CENTER Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The Frances Anderson Center serves as the City's main recreation center offering ari athletic and cultural programing year round. Due to the age and high usage of the building there are many building systems that are in need of replacement or restoration. Projects: Replacement of Heating Boilers with Electric alternatives that wi add ventilation, cooling and heating Investment grade audit approved by City Council, Replacement of all exterior doors scheduled for 2024/25, ADA accessible door closures, Plumbing drainage collector, Restroom remodels (w/ gender neutral consideration), Replacement of all plumbing fixtures, Addition of building security car( readers, Building HVAC controls to maximize efficiency, Fire Sprinkler replacement, and clean building act compliance efforts will be addresses by IGA.) Estimated Project Cost $20,000 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $0 Services Expense Total $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $0 Fund 016 (2021 Facilities $20,000 $30,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $98,892 $385,274 $113,029 $80,000 $0 Funding Source Total $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $0 Packet Pg. 522 ML9.2.a�� PUBLIC WORKS - FACILITIES =. FIRE STATION 16 Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This facility is operated by South Snohomish County Fire and Rescue and was built it 2003 and has a building area of 10,700 square feet. The building is in fair condition and will require some infrastructure updates or replacements to remain operationally ready for the needs of the City. Projects: Roll -up Bay door controller replacements, HVAC unit assessment, Gutter replacement, interior coatings updates. Estimated Project Cost $35000 (2025) *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 ConstructionTrofessional $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $0 Services Expense Total $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $0 Fund 016 (2021 Facilities $35,000 $40,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $69,388 $30,107 $31,631 $35,000 $0 Funding Source Total $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $0 Packet Pg. 523 PWF-07 FIRE STATION 17 MMMMMM� 40 '6qW Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This building is operated by South Snohomish County Fire and Rescue, was built in 1999 and has a building area of 9,800 square feet. This building has had some updates but will need some infrastructure upgrades to remain operationally ready. c Projects: Bay Door assessment, Electrical infrastructure updates, roof soffit enclosurE interior painting. < Estimated Project Cost $30,000 (2025) "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $0 Services Expense Total $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $0 Fund 016 (2021 Facilities $30,000 $25,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $221,922 $27,575 $122,245 $45,000 $0 Funding Source Total $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $0 Packet Pg. 524 PWF-08 FIRE STATION 20 a a_ U Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an ca expected lifespan. N a� Description This building is the eldest of the City's three fire stations and is operated by South uL County Fire and Rescue. This station serves Esperance and supports the other two fi c—�a stations in Edmonds. The building is 6400 square feet and was built in 1990. The building has had significant updates to the exterior envelope and is in need of interior U and HVAC system updates. M 0 N Projects: interior painting, restroom fixture replacement N 0 N Estimated Project Cost $5000 (2025) LL "includes prior year expenditures N Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $0 Services Expense Total $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $0 Fund 016 (non -bond) $5,000 $5,500 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $94,248 $69,782 $23,765 $20,000 $0 Funding Source Total $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $0 Packet Pg. 525 PWF-09 HISTORIC LOG CABIN Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This Historic log cabin is home to the Edmonds Chamber of Commerce visitor center; the structure was a purpose built cabin from the turn of the century. The structure is professionally maintained on a three year cycle by a log cabin specialist and requires only minor maintenance and upkeep annually. c Projects: new thick cut shingle replacement, chinking of exterior log finish, interior < lighting. Estimated Project Cost $1000 (2025) "includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (2021 Facilities Bond) Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $0 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $0 $0 $30,000 $0 $0 $0 $0 $0 $1,000 $0 $0 $0 $0 $0 $0 $0 $0 $6,469 $1,500 $2,000 $1,500 $0 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $0 Packet Pg. 526 PWF-10 HISTORICAL MUSEUM UL U Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an ca expected lifespan. N a� Description The 110-year-old original Carnegie Library building is home to the Edmonds Museum U. The building is on the State of Washington Historic registry and has been well c—�a maintained over the last several years. Buildings of this age require specialized C maintenance and coordination with the state historic architect to maintain the historic U status. Structural stabilization, weatherproofing, and updating the restroom to meet M ADA compliance are the most significant priorities to maintain this facility. N Ln N CD Projects: minor structural reinforcement, entry fagade masonry repair, lower entry N restoration Estimated Project Cost $3000 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $0 Services Expense Total $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $0 Fund 016 (2021 Facilities $0 $45,000 $0 $0 $0 $0 $0 Bond) Fund 016 (non -bond) $3,000 $0 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $10,000 $4,621 $10,199 $5,000 $0 Funding Source Total $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $0 Packet Pg. 527 PWF-11 LIBRARY Benefit Description Estimated Project Cost "includes prior year expenditures Budget U Public owned facilities and properties are maintained to assure safe and efficient c operating conditions and to assure to the protection of the asset throughout an expected lifespan. y a� The Edmonds Library is operated by the Sno-Isle Library system with exception of the Second floor Plaza room rental space. The library is a 19,000 square foot building bul o in 1982. The building hosts special event rentals and daily Library programming and 'E community services. This is one of the City's most heavily used buildings by the publil L) and has significant deferred maintenance needs, including the building fagade, roof M and plaza deck waterproofing. N LO N Projects: window replacement, ADA access device upgrades or replacement, gender N inclusive public restroom creation, Plaza Room restroom/changing facilities, Plaza Room AN installation, building masonry restoration or building cladding, exterior a stairway restoration, HVAC ventilation fan assessment, building breezeway remodel, o flood damage restoration, and plaza level green roof now on CIP. v� $160,000 (2025) Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $0 Services Expense Total $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $0 Fund 016 (2021 Facilities $160,000 $100,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $53,325 $45,038 $35,000 $25,000 $0 Funding Source Total $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $0 Packet Pg. 528 PWF-12 MEADOWDALE CLUB HOUSE Benefit Description U_ U Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. y a� U This 4000 square foot facility was built in 1965 as a community theater facility and latf I was transformed into the Meadowdale community club house. The building is currentl o owned and maintained by the City of Edmonds and houses the City operated CU Meadowdale pre-school and the 1500 square foot Meadowdale club house rental L) facility. This facility while dated has been well maintained and only requires minor M maintenance and repairs. N LO N Projects: minor maintenance and repairs, interior flooring and painting, and bath fixtui N replacement. Estimated Project Cost $7,985 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $0 Services Expense Total $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $0 Fund 016 (non -bond) $7,985 $4,446 $1,159 $0 $0 $0 $0 Unsecured Funding $0 $0 $0 $5,000 $5,000 $5,000 $0 Funding Source Total $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $0 Packet Pg. 529 PWF-13 OLD PUBLIC WORKS Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This facility was built in 1965 to house the City's Public Works Department, the buildir was converted in 1995 to tenant space and City storage, as well as Edmonds Police large evidence storage. This is a vital piece of property adjacent to the Waste Water Treatment Plant, and could be converted for utility use if regulatory requirements dictate. Building is primarily used as storage and will need some updates to maintain current operational readiness. Projects: HVAC updates, roll -up door replacement, security camera system Estimated Project Cost $25000 (2025) "includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $25,000 $25,000 $25,000 $25,000 $24,519 $25,000 $0 $25,000 $25,000 $25,000 $25,000 $24,519 $25,000 $0 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $25,000 $25,000 $24,519 $25,000 $0 $25,000 $25,000 $25,000 $25,000 $24,519 $25,000 $0 Packet Pg. 530 PWF-14 PARKS MAINTENANCE BUILDING Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This facility was built in 1967 by Ed Huntley who at the time was the City Facilities supervisor. The 4800 square foot facility now houses all City Facility Operations staff(11) and all of Park and Rec Parks Maintenance Staff(12+ seasonal help) This Facility is home to the City Carpentry Shop, Key Shop, City Flower program, Parks engine repair shop and Parks and Facilities maintenance supply storage as well as Parks and Facilities Manager offices. This Facility is near end of life and is undersizec to support the departmental staffing that are assigned to this facility. Projects: maintenance and repair to maintain operational capacity, ADA restroom updates, shop floor replacement, Pine St. facility exit, exterior painting. Estimated Project Cost $9,349 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Services Expense Total $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Fund 016 (non -bond) $9,349 $0 $0 $0 $0 $0 $0 Unsecured Funding $0 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Funding Source Total $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Packet Pg. 531 PWF-15 PUBLIC SAFETY Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The Public Safety building houses Edmonds Police Department, Edmonds Municipal Court and the City Council Chambers. The building was built in 1999 encompassing 30,000 square feet of office, court and municipal government uses. The building houses one of the City emergency operations centers, large police training, simulator facilities and evidence processing and storage. The building has had minimal system updates over it's life and has a significant amount of deferred maintenance and shoul be retrofitted with new fire sprinklers. Projects: air handler and outdoor ventilation unit replacements, parking lot reconfiguration to meet current usage, fire sprinkler installation, interior hallway renovation and painting, sleeping room remodel and gender specific/neutral accommodations, gender inclusive public restrooms, operable windows in specific locations, court's flat roof replacement. Estimated Project Cost $50000 (2025) "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 ConstructionRofessional $50,000 $10,000 $55,169 $151,481 $515,071 $80,000 $0 Services Expense Total $50,000 $10,000 $55,169 $151,481 $515,071 $80,000 $0 Fund 016 (2021 Facilities $50,000 $10,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $55,169 $151,481 $515,071 $80,000 $0 Funding Source Total $50,000 $10,000 $55,169 $151,481 $515,071 $80,000 $0 Packet Pg. 532 9.2.a PWF-16 PUBLIC WORKS O&M Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This building built in 1995 houses four Public Works divisions and the auxiliary City Emergency Operations Center. This building is 28,000 square feet and is capable of operations 24/7 during weather emergencies and natural disasters. The building has significant deferred maintenance needs and infrastructure updates. Projects: vehicle yard leveling, HVAC unit replacements, roof system for material bunkers, ventilation fan replacements, fire alarm system replacement, lobby remodel, restroom remodel with gender inclusivity considerations, electric vehicle charging and maintenance infrastructure, emergency communications updates, interior hallway flooring thresholds, utility bay HVAC replacement, water main replacement (building connection). Estimated Project Cost $125000 (2025) "includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (2021 Facilities Bond) Unsecured Funding Fund 421 -Water Utility Fund 422 - Stormwater Utility Fund 423 - Sewer Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $0 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $0 $125,000 $45,000 $0 $0 $0 $0 $0 $0 $0 $80,315 $79,348 $43,821 $50,000 $0 $133,000 $324,000 $0 $0 $0 $0 $0 $133,000 $324,000 $0 $0 $0 $0 $0 $133,000 $324,000 $0 $0 $0 $0 $0 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $0 Packet Pg. 533 PWF-17 WADE JAMES THEATER Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This community theater was built by the Driftwood Players theater group in 1967 and was deeded to City ownership at a later date. The facility is 6,300 square feet in size and houses the Driftwood Players theatrical performances and City meetings. The City's maintenance responsibilities are limited to large infrastructure, parking lot, roofing, and grounds. Projects: parking lot repair and recoating, minor repair, and maintenance Estimated Project Cost $3000 (2025) *includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (2021 Facilities Bond) Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $0 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $3,000 $45,000 $0 $0 $0 $0 $0 $0 $0 $43,880 $115,734 $21,872 $25,000 $0 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $0 Packet Pg. 534 PUBLIC WORKS - FACILITIES YOST POOL HOUSE Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This recreational facility houses the City's aquatic programing and some Parks and Recreation programs. Built in 1971 the pool house historically was only operated seasonally. The tenant run aquatic programing is currently expanding to year round IE and team aquatic activities and will continue to support summer open swim programing. The facility requires minimal maintenance to remain operational and is subject to tenant lease terms of use. Projects: security updates, roof replacement, gutter replacement, plumbing fixture updates, exterior door replacements, operational repair and maintenance to accommodate 365 operations. Estimated Project Cost $5000 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 ConstructionTrofessional $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $0 Services Expense Total $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $0 Fund 016 (2021 Facilities $5,000 $0 $0 $0 $0 $0 $0 Bond) Fund 016 (non -bond) $0 $8,409 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $19,127 $30,389 $30,000 $25,000 $0 Funding Source Total $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $0 Packet Pg. 535 PWF-23 LIBRARY PLAZA DECK WATERPROOFING PROJECT Benefit Maintaining building in operational and safe condition, in order to maintain partnership with Sno-Isle Library system. Preservation of the City's physical assets in appropriate condition vs. the age of the facility and historic capital investment. Description The Library Plaza Deck is essentially a green roof on the second floor of the Edmond Sno-Isle Library. The deck surface was waterproofed and remodeled in 2003, since that project continuous water intrusion has occurred through the waterproof membrane. This water intrusion has been successfully mitigated over the years and has not been deemed a project of significance previously. In 2018 Western Specialty Contractors inspected the water intrusion and offered an initial ROM price to demolisl• and waterproof the existing plaza deck. Rebuilding the plaza deck and replacement o landscape, planters, grass, pavement, flashing and hand railings would be a separatE construction project. The Parks Director in 2018 offered an estimate to replace landscaping and irrigations systems. In 2021 a draft structural report was performed t MLA Engineering to discover any structural consequences from the years of water intrusion, building was deemed structurally sound and water intrusion not factoring in building structural stability. Estimated Project Cost $4,900,000 (2030) Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 Construction\Professional $0 $0 $0 $0 $0 $4,900,000 Services Expense Total $0 $0 $0 $0 $0 $4,900,000 Unsecured Funding $0 $0 $0 $0 $0 $4,900,000 Funding Source Total $0 $0 $0 $0 $0 $4,900,000 2031-45 $0 $0 $0 $0 Packet Pg. 536 PWF-25 POLICE STATION Benefit Description Feasibility Study to relocate the existing Police Station or create a new substation Design, location and funding TBD. Estimated Project Cost TBD 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $0 $100,000 $0 $0 Expense Total $0 $0 $0 $0 $100,000 $0 $0 Unsecured Funding $0 $0 $0 $0 $100,000 $0 $0 Funding Source Total $0 $0 $0 $0 $100,000 $0 $0 Packet Pg. 537 t� Q Packet Pg. 538 WASTEWATER TREATMENT PLANT 9.2.a PWP-01 PWP-04 PWP-08 PWP-10 PWP-11 PWP-12 PWP-13 PWP-14 PWP-15 PWP-16 PWP-17 PWP-18 PWP-19 PWP-20 PWP-21 WWTP Annual Capital Replacement In - House Projects Nutrient Removal Project Gasification Bypass (Class A Solids Production) VFD Upgrades 760-25016 Primary Clarifier 2 Rehab Primary Clarifier 3 Rehab ODS (Primary Sludge) Pump Replacement Chlorine Contact Channel Sluice Gates Replacement Screw Press Feed System Rehab 760-25005 NPW Pumping System Improvements 760-25004 600 Bldg Air Quality Evaluation 760-25006 LPA Blower 303 Rehab 760-25007 600 Bldg Electrical Rehab 760-25009 600 Bldg Air Quality Rehab/Upgrade 760-25011 Secondary Clarifier 2 Rehab 760-25010 EXPENSE TOTAL City of Shoreline Fund 423 - Sewer 2025 2026 2027 2028 2029 2030 �Totaly 2031-45 Grand To $100,000 $0 $1,000,000 $1,250,000 $1,250,000 $1,300,000 $4,900,000 $19,500,000 $24,400,1 U. $100,000 $650,000 $5,000,000 $5,000,000 $0 $0 $10,750,000 $0 $10,750,1 a m $0 $0 $300,000 $0 $0 $0 $300,000 $0 $300,1 CD co 0 $250,000 $250,000 $0 $0 $0 $0 $500,000 $0 $500,1 •moo N 0 $0 $0 $0 $0 $0 $0 $0 $0 N U' $0 $0 $0 $0 $0 $0 $0 $950,000 $950,1 G $0 $350,000 $250,000 $0 $0 $0 $600,000 $0 N $600,1 +; $0 $0 $0 $375,000 $0 $0 $375,000 $0 0 $375,1 $150,000 $0 $0 $0 $0 $0 $150,000 $0 $150,12 $75,000 $0 $0 $0 $0 $0 $75,000 $0 $75,1 $50,000 $0 $0 $0 $0 $0 $50,000 $0 $50,( $35,000 $0 $0 $0 $0 $0 $35,000 $0 2 $35,( a $0 $250,000 $0 $0 $0 $0 $250,000 $0 $250,1 a. 0 $0 $250,000 $0 $0 $0 $0 $250,000 $0 $250,1 v $0 $450,000 $0 $0 $0 $0 $450,000 $0 0 $450,1 N $760,000 $2,200,000 $6,550,000 $6,625,000 $1,250,000 $1,300,000 $18,685,000 $20,450,000 $39,135,( N 0 N 1 1. 1 1 1IF 1 1 1 1 Total 1 C • • G) E $72,124 $208,780 $621,595 $628,712 $118,625 $123,370 $1,773,206 $1,940,705 t $3,713,1 r Q $386,005 $1,117,380 $3,326,745 $3,364,838 $634,875 $660,270 $9,490,113 $10,386,555 $19,876,668 9.2.a WASTEWATER TREATMENT PLANT Funding Source 2025 2026 2027 2028 2029 2030 �Totaly 2031-45 Grand To Mountlake Terrace $176,092 $509,740 $1,517,635 $1,535,013 $289,625 $301,210 $4,329,315 $4,738,265 $9,067,! um u. Olympic View Water Sewer District $125,779 $364,100 $1,084,025 $1,096,437 $206,875 $215,150 $3,092,366 $3,384,475 $6,476,11 a ca U FUNDING TOTAL $760,000 $2,200,000 $6,550,000 $6,625,000 $1,250,000 $1,300,000 $18,685,000 $20,450,000 $39,135,( M 0 N LO N O N Packet Pg. 540 PWP-01 WWTP ANNUAL CAPITAL REPLACEMENT IN- HOUSE PROJECTS Benefit Description Estimated Project Cost 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 3 s 3 a. U This project ensures that critical infrastructure is maintained and equipment is replace in order to reduce risk to the City. a d The WWTP Annual Capital Replacement In -House Projects is intended to maintain infrastructure and equipment to ensure that the treatment plant is well maintained. Ui $100,000 (2024) U 0 M O N LO N O N 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $200,000 $250,000 $250,000 $300,000 $4,875,000 $100,000 $0 $800,000 $1,000,000 $1,000,000 $1,000,000 $14,625,000 $100,000 $0 $1,000,000 $1,250,000 $1,250,000 $1,300,000 $19,500,000 $50,790 $0 $507,900 $634,875 $634,875 $660,270 $9,904,050 $23,170 $0 $231,700 $289,625 $289,625 $301,210 $4,518,150 $16,550 $0 $165,500 $206,875 $206,875 $215,150 $3,227,250 $9,490 $0 $94,900 $118,625 $118,625 $123,370 $1,850,550 $100,000 $0 $1,000,000 $1,250,000 $1,250,000 $1,300,000 $19,500,000 Packet Pg. 541 1 PWP-04 NUTRIENT REMOVAL PROJECT Benefit To meet new permit requirements and increase capacity for projected 20-year service area expansion. Description The WA Dept of Ecology has imposed the Puget Sound Nutrient General Permit upor us. It is anticipated that our current process will not be able to meet these new permi requirements. This decision package will allow us to team with an engineering firm tc study our current process and design a solution that will allow our plant to meet the new PSNGP requirements as well as accommodate projected service area growth ov the next decade. Estimated Project Cost $10,750,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $100,000 $650,000 $0 $0 $0 $0 $0 $0 $0 $5,000,000 $5,000,000 $0 $0 $0 $100,000 $650,000 $5,000,000 $5,000,000 $0 $0 $0 $50,790 $330,135 $2,539,500 $2,539,500 $0 $0 $0 $23,170 $150,605 $1,158,500 $1,158,500 $0 $0 $0 $16,550 $107,575 $827,500 $827,500 $0 $0 $0 $9,490 $61,685 $474,500 $474,500 $0 $0 $0 $100,000 $650,000 $5,000,000 $5,000,000 $0 $0 $0 Packet Pg. 542 PWP-08 GASIFICATION BYPASS (CLASS A SOLIDS PRODUCTION) i V. it . 1s 0 C z s 0 Benefit Allow solids handling system redundancy and the ability to run the dryer unit independently in the event of a gasification system failure or repair. The dryer is capable of producing Class A biosolids, which would negate the need for temporary hauling and disposal of wet cake at a rate of up to $200,000/month. Description This allows the ability to continue production of class A solids if/when the gasification system is shut down for repairs or preventative maintenance. The ability to produce and haul class A solids will eliminate a temporary but substantial cost increase haulini, as this product is essentially the same in volume as biochar or concentrated minerals and is accepted at the local transfer station whereas if this option is not available, sludge will need to be loaded into trailers and hauled to Oregon as was done during the Carbon Recovery Project at a cost of up to $200,000 per month. This redundant solids processing mode was an option to add to the Carbon Recovery Project and wa rejected by previous administration. Along with the savings in hauling costs, there wil be no additional odor issues or daily sludge truck traffic in the adjacent neighborhood Estimated Project Cost $300,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $50,000 $0 $0 $0 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $0 $152,370 $0 $0 $0 $0 $0 $0 $69,510 $0 $0 $0 $0 $0 $0 $49,650 $0 $0 $0 $0 $0 $0 $28,470 $0 $0 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 Packet Pg. 543 PWP-10 VFD UPGRADES Benefit It I To keep critical equipment reliable and in working condition. Description The WWTP has several VFD's (variable frequency drives) on various critical equipment influent pumps, effluent pumps, RAS/WAS pumps, aeration blowers, etc. These VFD's have an expected useful life of 15-20 years. Several of the VFD's here the plant range in age between 20-30 years old. There have already been some failures and replacements made. These outdated VFD's need to be replaced to avoic a catastrophic failure event that could happen to these weakened state VFD's for any number of reasons, including abrupt starting and stopping due to power bumps/loss, switching from grid to generator power supply or just a parts failure. If multiple critical components fail simultaneously, then the plant may lose it's ability to treat wastewater that meets NPDES permit requirements resulting in pollution of our receiving waters and possible fines by our governing agency. Estimated Project Cost $500,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $50,000 $50,000 $0 $0 $0 $0 $0 $200,000 $200,000 $0 $0 $0 $0 $0 $250,000 $250,000 $0 $0 $0 $0 $0 $126,975 $126,975 $0 $0 $0 $0 $0 $57,925 $57,925 $0 $0 $0 $0 $0 $41,375 $41,375 $0 $0 $0 $0 $0 $23,725 $23,725 $0 $0 $0 $0 $0 $250,000 $250,000 $0 $0 $0 $0 $0 Packet Pg. 544 PWP-11 PRIMARY CLARIFIER 2 REHAB 9.2.a 41 +. IN o Benefit Improve reliability of critical infrastructure as it is in a state of imminent failure. Ensur( WWTP's ability to treat wastewater up to its rated capacity and meet discharge permit requirements. Description Primary Clarifier #2 cage, center column, feedwell, corner sweeps, weir, counterweigl skimming device and rake arms need replacement due to severe corrosion. The stee has not been replaced since the original construction. The limited access will require that pieces be assembled inside the tank. The concrete structure also needs to be inspected and repaired as needed as corrosion of the concrete in spots has led to exposed rebar and may have compromised the structural integrity of the clarifier. Th( project was delayed in 2024 and a carryforward budget amendment will move funds ti 2025 to complete project. Estimated Project Cost $600,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $0 $0 $0 $0 Construction $0 $0 $0 $0 $0 $0 $0 Expense Total $0 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $0 $0 $0 $0 $0 $0 Mountlake Terrace $0 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $0 $0 $0 $0 $0 $0 $0 District City of Shoreline $0 $0 $0 $0 $0 $0 $0 Funding Source Total $0 $0 $0 $0 $0 $0 $0 Packet Pg. 545 PWP-12 PRIMARY CLARIFIER 3 REHAB Benefit Improve reliability of critical infrastructure as it is approaching a state of imminent failure. Ensure WWTP's ability to treat wastewater up to its rated capacity and meet discharge permit requirements. Description Primary Clarifier #3 (dual drive) cages, center columns, feedwells, corner sweeps, weirs, counterweights, skimming devices and rake arms need replacement due to severe corrosion. The steel is in a highly corrosive environment and has not been replaced since the original construction approximately 30 years ago. The limited access will require that pieces be assembled inside the tank. The concrete structure also needs to be inspected and repaired as needed as corrosion of the concrete in spots has led to exposed rebar and may have compromised the structural integrity of the clarifier. After recent evaluation od PC 3 it was determined, based on the current condition of the clarifier, this rehab can occur after 2030. Estimated Project Cost $950,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $150,000 $0 $0 $0 $0 $0 $0 $800,000 $0 $0 $0 $0 $0 $0 $950,000 $0 $0 $0 $0 $0 $0 $482,505 $0 $0 $0 $0 $0 $0 $220,115 $0 $0 $0 $0 $0 $0 $157,225 $0 $0 $0 $0 $0 $0 $90,155 $0 $0 $0 $0 $0 $0 $950,000 E Packet Pg. 546 PWP-13 ODS (PRIMARY SLUDGE) PUMP REPLACEMENT Benefit i Improve reliability, redundancy and efficiency of the primary sludge and scum pumps by replacing 30+ year old pumps and improving piping system. Description The ODS pumps are over 30 years old and are at the end of their useful life. The maintenance, reliability and efficiency of the primary sludge pumping system would bE greatly improved by replacing the current diaphragm pumps with progressive cavity pumps. During this pump replacement, piping modifications would also be done to allow pumps to support more than one clarifier, improving system redundancy along with reliability. Estimated Project Cost $600,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $100,000 $0 $0 $0 $0 $0 Construction $0 $250,000 $250,000 $0 $0 $0 $0 Expense Total $0 $350,000 $250,000 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $177,765 $126,975 $0 $0 $0 $0 Mountlake Terrace $0 $81,095 $57,925 $0 $0 $0 $0 Olympic View Water Sewer $0 $57,925 $41,375 $0 $0 $0 $0 District City of Shoreline $0 $33,215 $23,725 $0 $0 $0 $0 Funding Source Total $0 $350,000 $250,000 $0 $0 $0 $0 Packet Pg. 547 PWP-14 CHLORINE CONTACT CHANNEL SLUICE GATES REPLACEMENT Benefit To replace problematic, yet critical valves with more reliable technology that helps to ensure disinfection system functionality and the ability to continue to meet NPDES discharge permit requirements. Description Replace two gate valves and actuators at the inlets of the two chlorine contact channels. These gates have repeatedly failed. Repair is often expensive and time consuming, as access is an issue, so it is necessary to rent scaffolding and other equipment to make repairs. When a gate fails, it effectively cuts the disinfection capacity of the plant in half. These are critical pieces of equipment and need to be replaced with a different technology to improve performance and reliability. Estimated Project Cost $375,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $75,000 $0 $0 $0 Construction $0 $0 $0 $300,000 $0 $0 $0 Expense Total $0 $0 $0 $375,000 $0 $0 $0 Fund 423 - Sewer Utility $0 $0 $0 $190,463 $0 $0 $0 Mountlake Terrace $0 $0 $0 $86,888 $0 $0 $0 Olympic View Water Sewer $0 $0 $0 $62,062 $0 $0 $0 District City of Shoreline $0 $0 $0 $35,587 $0 $0 $0 Funding Source Total $0 $0 $0 $375,000 $0 $0 $0 Packet Pg. 548 1 9.2.a PWP-15 SCREW PRESS FEED SYSTEM REHAB _ fr N d - r Tit Wimp I-Id"i-rNme r i u C Benefit Replacing these pumps allows for consistent and reliable operation of the sludge dewatering system which supplies dewatered biosolids to the new gasification system Description Replace two sludge feed pumps and three polymer pumps that are reaching the end their useful life and are often down for repairs. A Estimated Project Cost $150,000 'includes prior year expenditures "c Budget Project Cost 2025 Construction $150,000 Expense Total $150,000 Fund 423 - Sewer Utility $76,185 Mountlake Terrace $34,755 Olympic View Water Sewer $24,825 District City of Shoreline $14,235 Funding Source Total $150,000 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 :i $0 $0 $0 $0 $0 $0 L $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Packet Pg. 549 PWP-16 NPW PUMPING SYSTEM IMPROVEMENTS Benefit Description Current NPW system in non-functional as currently built. Currently only one pump provides the needed system pressure to allow the standby generator to function. In th i event of that pump failing, the standby generator (which is required as a backup powE source per our NPDES permit) is not operable. This project will allow for much needec NPW redundancy. Relocate one NPW pump, replace one NPW pump and modify piping as needed to achieve system functionality. Estimated Project Cost $75,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $75,000 $0 $0 $0 $0 $0 $0 Expense Total $75,000 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $38,093 $0 $0 $0 $0 $0 $0 Mountlake Terrace $17,378 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $12,412 $0 $0 $0 $0 $0 $0 District City of Shoreline $7,118 $0 $0 $0 $0 $0 $0 Funding Source Total $75,000 $0 $0 $0 $0 $0 $0 Packet Pg. 550 PWP-17 600 BLDG AIR QUALITY EVALUATION Benefit After rehab/upgrade project is complete (2026-part 2 of this project), it will improve performance and reliability as well as lowering operational and maintenance costs for the systems mentioned above. Description Evaluate the AQ issues within the 600 Bldg with a focus on the lower level where H2S gas appears to be accumulating at levels that are high enough to do damage to sensitive electronic equipment such as VFD's, control boards and relay switches. These electronic failures cause shutdowns in the primary sludge pumping system, hic pressure plant air system and sludge dewatering system. Estimated Project Cost $50,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $50,000 $0 $0 $0 $0 $0 $0 Expense Total $50,000 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $25,395 $0 $0 $0 $0 $0 $0 Mountlake Terrace $11,585 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $8,275 $0 $0 $0 $0 $0 $0 District City of Shoreline $4,745 $0 $0 $0 $0 $0 $0 Funding Source Total $50,000 $0 $0 $0 $0 $0 $0 Packet Pg. 551 1 PWP-18 LPA BLOWER 303 REHAB .71 Benefit As this is our medium sized blower, it allows for more efficient and cost -saving operation of the LPA system. i Description Blower is currently running at 75% capacity as it is at the end of it's useful life (30,000 ; hrs, put in service in 2017) and is due for a rebuild. Estimated Project Cost $35,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $35,000 $0 $0 $0 $0 $0 $0 Expense Total $35,000 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $17,777 $0 $0 $0 $0 $0 $0 Mountlake Terrace $8,110 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $5,792 $0 $0 $0 $0 $0 $0 District City of Shoreline $3,322 $0 $0 $0 $0 $0 $0 Funding Source Total $35,000 $0 $0 $0 $0 $0 $0 Packet Pg. 552 PWP-19 600 BLDG ELECTRICAL REHAB Benefit Rehab of the 600 bldg electrical system will result in a tremendous increase in the reliability of the critical systems within the 600 bldg including sludge dewatering, primary sludge pumping, high-pressure air, chemical disinfection pumps and several others. Description Both the high and low voltage electrical systems are in a degraded state and have funtionality issues during periods of high demand, often resulting in equipment failure due to MCC or breaker failures. This is a critical system and is at the end of its useful life, being well over thirty years old. Estimated Project Cost $250,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $50,000 $0 $0 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 $0 $126,975 $0 $0 $0 $0 $0 $0 $57,925 $0 $0 $0 $0 $0 $0 $41,375 $0 $0 $0 $0 $0 $0 $23,725 $0 $0 $0 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 Packet Pg. 553 PWP-20 600 BLDG AIR QUALITY REHAB/UPGRADE Benefit Improve performance and reliability as well as lowering operational and maintenance costs for the systems mentioned above. Description Perform AQ system repairs and modifications from the prior years' AQ Evaluation Project to resolve the AQ issues within the 600 bldg with a focus on the lower level where 1-12S gas appears to be accumulating at levels that are high enough to do damage to sensitive electronic equipment such as VFD's, control boards and relay switches. These electronic failures cause shutdowns in the primary sludge pumping system, high pressure plant aie system and sludge dewatering system. Estimated Project Cost $250,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $50,000 $0 $0 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 $0 $126,975 $0 $0 $0 $0 $0 $0 $57,925 $0 $0 $0 $0 $0 $0 $41,375 $0 $0 $0 $0 $0 $0 $23,725 $0 $0 $0 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 Packet Pg. 554 PWP-21 SECONDARY CLARIFIER 2 REHAB E� Benefit This will increase reliability/redundancy in the secondary system and help ensure the final effluent meets NPDES discharge permit standards. Description Secondary Clarifier 2 has reached the end of useful life as its components are over 31 years old and need to be replaced. Clarifier drive, drive motor and steel structure have corroded and need repair or replacement. Concrete needs to be evaluated and repaired if necessary. Estimated Project Cost $450,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $50,000 $0 $0 $0 $0 $0 $0 $400,000 $0 $0 $0 $0 $0 $0 $450,000 $0 $0 $0 $0 $0 $0 $228,555 $0 $0 $0 $0 $0 $0 $104,265 $0 $0 $0 $0 $0 $0 $74,475 $0 $0 $0 $0 $0 $0 $42,705 $0 $0 $0 $0 $0 $0 $450,000 $0 $0 $0 $0 $0 Packet Pg. 555 CFP/CIP COMPARISION 2024-20 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.2.a CFP /CIP COMPARISON (2024 TO 2025) PROJECTS ADDED Transportation Safety Action Plan Secured federal grant to complete plan. Water 2027 Water Comprehensive Plan Update Estimated costs for update to existing water comprehensive plan Water Phase 21 Annual Replacement Program (2031) Estimated future costs for waterline replacements. Storm Edmonds Marsh Water Quality Improvements (Phase 2) Estimated future costs for road repairs due to storm replacements Storm Phase 11 Storm Maintenance (2031) Estimated future costs for stormline replacements Storm Edmonds Marsh Estuary Planning Study Estimated future costs for Marsh Planning Study Sewer 2027 Sewer Comprehensive Plan Update Estimated costs for update to existing sewer comprehensive plan Sewer Phase 18 Annual Sewer Replacement/Rehab (2031) Estimated future costs for sewerline replacements WWTP Screw Press Feed System Rehab Estimated future costs for waste water treatment plant project. WWTP NPW Pumping System Improvements Estimated future costs for waste water treatment plant project. WWTP 600 Bldg air Quality Evaluation Estimated future costs for waste water treatment plant project. WWTP LPA Blower 303 Rehab Estimated future costs for waste water treatment plant project. WWTP 600 Bldg Air Quality Rehab/Upgrade Estimated future costs for waste water treatment plant project. WWTP Secondary Clarifier 2 Rehab Estimated future costs for waste water treatment plant project. Facilities Police Station Estimated and future costs for facilities project. Facilities Boys and Girls Club Estimated and future costs for facilities project. Cn m c� LL CU w .Q c� U 0 M O N LO N 0 21 Packet Pg. 557 9.2.a CFP /CIP COMPARISON (2024 TO 2025) PROJECTS REMOVED Transportation 76th Ave. Overlay from 196th to OVD completed in 2024 Transportation 2024 Traffic Signal Upgrades to be completed in late 2024 Transportation 2024 Pedestrian Safety Program to be completed in late 2024 Water Phase 13 Annual Replacement Program Completed Sewer Phase 10 Annual Sewer Replacement/Rehab Completed Sewer Citywide CIPP Sewer Rehabilitation Phase 4 Completed Facilities Landmark 99 Six -year cost and funding (2025-2030) removed Facilities Fire Life Safety Communications Six -year cost and funding (2025-2030) removed WWTP WWTP Asset Criticality Ranking and Condition Assessment to be completed in late 2024 WWTP Primary Clarifier Completed WWTP Joint Sealant Completed WWTP Vacuum Filter Completed Cn m c� U- CU w .Q c� U 0 M O N LO N 0 N Packet Pg. 558 9.2.a CFP /CIP COMPARISON (2024 TO 2025) PROJECTS REVISED a� Transportation Puget Dr. @ OVD Signal Upgrades Cost and funding moved from 2027-2028 to 2028-2029 Transportation Signal Upgrades - 100th Ave @ 238th St. SW LL Cost and funding moved from 2027-2028 to 2028-2029 CU Transportation Main St. @ 3rd Signal Upgrades Cost and funding moved from 2027-2028 to 2028-2029 a Transportation 228th St. SW from Hwy 99 to 95th PI. W Corridor Cost and funding revised, moved from 2027-2029 to 2028-2030 U Transportation Hwy 99 Revitalization & Gateway Project - Stage 3 Cost and funding revised, moved from 2022-2028 to 2022-2029 c Transportation Hwy 99 Revitalization & Gateway Project - Stage 4 Cost and funding revised, moved from 2022-2028 to 2022-2029 `� LO Transportation SR 524 (196th St. SW) / 88th Ave. W - Intersection Improvements Cost and funding moved from 2027-2028 to 2028-2030 N Transportation Main St. @ 9th Ave. Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 Transportation 76th Ave. W @ 220th St. SW - Intersection Improvements Cost and funding revised, moved from 2023-2027 to 2023-2029 LL Q Transportation SR-104 Adaptive System - 236th to 226th Cost and funding revised, moved from 2023-2027 to 2024-2028 0 Transportation SR-104 @100th Ave W. Intersection Improvements Cost and funding revised, moved from 2027-2029 to 2028-2030 Transportation SR-104 @ 95th PI. W Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 Transportation SR-104 @ 238th St. SW Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 LL Transportation SR-104 @ 76th Ave. W Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 y Transportation Olympic View Dr @ 76th Ave. W Intersection Improvements Cost and funding revised, moved from 2030-2044 to 2031-2045 m w Transportation 175th St SW Slope Repair Construction cost moved from 2027 to 2028 Transportation 232nd St. SW Walkway from 100th Ave. to SR-104 Cost and funding revised, moved from 2028-2029 to 2029-2030 N Transportation 236th St. SW Walkway from Madrona Elementary to 97th Ave. W Cost and funding revised, moved from 2027-2028 to 2028-2029 Y 0 Transportation 84th Ave. W Walkway from 238th St. SW to 234th St. SW Cost and funding revised, moved from 2024-2025 to 2025-2029 3: Transportation 80th Ave. W Walkway from 212th St. SW to 206th St. SW Cost and funding revised, moved from 2027-2029 tto 2028-2030 Transportation 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. Cost and funding revised, moved from 2027-2029 to 2028-2030 a3 Transportation 218th St. SW Walkway from 76th Ave. W to 84th Ave. W Cost and funding revised, moved from 2027-2029 to 2028-2030 LL Transportation Walnut St. Walkway from 6th Ave. S to 7th Ave S Cost and funding revised, moved from 2027 to 2028 U 0- Transportation 216th St. SW Walkway from Hwy. 99 to 72nd Ave W Cost and funding revised, moved from 2027 to 2028 U Transportation Maplewood Dr. Walkway from Main St. to 200th St. SW 0 Cost and funding revised, moved from 2027-2029 to 2028-2030 0 Transportation 95th PI. W Walkway from 224th St. SW to 220th St. SW Cost and funding revised, moved from 2027-2028 to 2028-2029 Transportation SR-104 @ 76th Ave. W Non -Motorized Trans Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 c Transportation SR-104 Walkway: HAWK to Pine / Pine from SR-104 to 9th Cost and funding revised, moved from 2029 to 2030 `14 w Transportation Ferry Storage Improvements from Pine St. to Dayton St. Moved from 2027 to 2028 4) Transportation Transportation Plan Update Cost and funding revised, extended to 2025 t Transportation Green Streets 236th St SW - 84th Ave W to Highway 99 Cost and funding revised, moved from 2029 to 2030-2045 w Q • • PUBLIC WORKS• •PROJECTS Packet Pg. 559 9.2.a CFP /CIP COMPARISON (2024 TO 2025) Storm Lower Perrinville Creek Restoration Project Cost and Funding Revised Storm 7317 Lake Ballinger Way Purchase & Structure Removal Costs of building demolishment added to 2025 with 2026 closeout Storm Lake Ballinger Regional Facility Design and Construction Moved project funding from 2026-2027 to 2027-2028 Storm Storm and Surface Water Comprehensive Plan $213,000 in 2024 funds moved to 2025 Sewer Annual Citywide CIPP Sewer Rehabilitation ICost and funding (2025-2030) revised Sewer Lake Ballinger Sewer lCost and funding shifted from 2026-2027 to 2027-2028 WWTP Nutrient Removal Project Six -year cost and funding (2025-2030) revised WWTP VFD Upgrades Six -year cost and funding (2025-2030) revised WWTP Gasification Bypass (Class A Solids Production) Project postponed to 2027 WWTP Primary Clarifier 3 Rehab Six -year cost and funding (2025-2030) revised WWTP ODS (Primary Sudge) Pump Replacement Six -year cost and funding (2025-2030) revised WWTP Chlorine Contact Channel Sluice Gates Replacement Six -year cost and funding (2025-2030) revised Facilities Cemetery Building Six -year cost and funding (2025-2030) revised Facilities City Hall Six -year cost and funding (2025-2030) revised Facilities Fishing Pier/Beach Ranger Station Six -year cost and funding (2025-2030) revised Facilities Frances Anderson Center Six -year cost and funding (2025-2030) revised Facilities Fire Station 16 Six -year cost and funding (2025-2030) revised Facilities Fire Station 17 Six -year cost and funding (2025-2030) revised Facilities Fire Station 20 Six -year cost and funding (2025-2030) revised Facilities Historic Log Cabin Six -year cost and funding (2025-2030) revised Facilities Historical Museum Six -year cost and funding (2025-2030) revised Facilities Library Six -year cost and funding (2025-2030) revised Facilities Library Plaza Deck Waterproofing Six -year cost and funding (2025-2030) revised Facilities Meadowdale Club House Six -year cost and funding (2025-2030) revised Facilities Old Public Works Six -year cost and funding (2025-2030) revised Facilities Parks Maintenance Building Six -year cost and funding (2025-2030) revised Facilities Public Safety Six -year cost and funding (2025-2030) revised Facilities Public Works O&M Six -year cost and funding (2025-2030) revised Facilities Wade James Theater Six -year cost and funding (2025-2030) revised Facilities Yost Pool House Six -year cost and fundinq (2025-2030) revised N d r LL M r Q M tU 0 M O N LO N O N Packet Pg. 560 _r EDMONDS aPARKS. RECREATION & HUMAN SERVICES 2025-2030 PROPOSED CAPITAL FACILITIES PLAN & CAPITAL IMPROVEMENT PROGRAM m DRAFT SEPTEMBER 2024 ►EDMONDS A PARKS, RECREATION & HUMAN SERVICES Table of Contents Director's Letter................................................................ 2 CIP/CFP Worksheets.......................................................3-6 Project Distribution Map ................................................. 7 Project Descriptions......................................................8-26 Program Descriptions...................................................27-29 Acquisition Descriptions...............................................30-31 FundDetail..................................................................... 32 Fund 332 (Capital Const. & Impact Fee) Detail ............33-34 Fund 125 (REET 11) Detail ................................................ 35 Fund 126 (REET 1) Detail ................................................. 36 Fund 143 (Tree) Detail .................................................... 37 Fund 137 (Cemetery) Detail ........................................... 38 Annual Project Comparison ............................................ 39 r .-s r a �` r +� A i5+ ` ♦ �c n kL � z "� }5. , 9.2.b 4EDMONDS PARKS, RECREATION & HUMAN SERVICES September 30, 2024 Members of the City Council, Parks & Planning Board, Staff and Citizens of Edmonds, The Parks, Recreation & Human Services Department presents the City of Edmonds Parks 6-year Parks Capital Improvement Program (CIP) and Capital Facilities Plan (CFP). The CIP/CFP serve as a planning guide identifying parks capital projects and related funding sources. It reflects the priorities established in the 2022 Parks, Recreation and Open Space (PROS) Plan priorities as well as unforeseen opportunities and demands. The CIP/CFP is updated annually through a public process including presentations and Public Hearings hosted by both the Parks & Planning Board and the City Council during the budget process. Highlights of the 2024 parks capital project accomplishments through August include: 1. Acquisition of the Mee property expands the Mathay Ballinger Park by 50% and the purchase and related costs were 80% grant funded ($880,000 grant). 2. Demolition of unusable structures, removal of invasive plants and site security of the 1-acre parcel donated by Shirley Johnson adjacent to Yost was completed. 3. Improvements to the McAleer Lake Ballinger Access area. 4. Installation of automated door locks on all park restrooms to decrease damage and vandalism. 5. Standardization of park entry signage. 6. Replacement of the outdoor shower, an additional foot wash station and installation of ADA compliant water bottle filler to replace a non -working drinking fountain. The remaining 2024 capital projects in process include: 1. Improvements continue at Mathay Ballinger Park with installation of a permanent restroom and remaining improvements including ADA accessible pathway, parking improvement, picnic shelter and additional park amenities. 2. Completing open space improvements to meet a 2008 State of Washington grant non-compliance issue. 3. Installation of "No Boating" buoys along the Waterfront as resulting from US Coast Guard audit. Currently, the focus of our capital work is on deferred maintenance throughout the city's existing parks system and recreation facilities. With an aging system and lack of adequate asset management through Edmonds' parks and facilities, amenities are reaching the end of their useful life and require significant repairs or replacement. Some of which require significant permitting due to proximity to salmon -bearing waterways. Another priority in our capital work is addressing ADA accessibility compliance issues both during renovation and repair work as well as stand-alone new projects to address the issue. Ensuring our parks, trails, open spaces and recreation facilities and amenities are inclusive and welcoming and equitability available to all Edmond's residents and visitors is an emphasis of all our parks capital work. Your Parks, Recreation & Human Services Department strives to keep our parks safe, accessible, and enjoyable for all and we are proud to continue to implement the parks capital program to better serve the Edmonds community. Sincerely, Angie Feser, Edmonds Parks, Recreation & Human Services Director 425-771-0256 Angie.Feser@EdmondsWA.gov Page 2 Packet Pg. 563 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN 9.2.b Costs inflated at 3% per year Project CFP Project Site & Description 2025 2026 2027 2028 2029 2030 6-Year Total Shell Creek Restoration Phase 2 R19 Project to provide improved environmental health and erosion control of Shell $ 380,000 $ $ $ $ $ $ 380,00( Creek in Yost Park, may include trail, bridge and boardwalk repair or relocation. Lake Ballinger Park Mountlake Terrace ILA *CARRYFORWARD* D19 Funding to support City of Mountlake Terrace Ballinger Park Phase III $ 200,000 $ $ $ $ $ $ 200,00( Development. Payment due upon completion of project. Columbarium Expansion - Phase II D8 Expansion of the current columbarium. Funding provided through the Cemetery $ 175,000 $ $ $ $ $ $ 175,00( Trust Fund 137. Mee Property X P2 Master plan and future development providing expansion of the Mathay $ 80,000 $ $ 250,000 $ $ $ $ 330,00( D13 Ballinger neighborhood park. Property purchased in 2024. Johnson Property X Master plan for future use and expansion of Yost Park. Site development not $ $ 100,000 $ $ $ $ $ 100,00( P5 included in estimate. Demolition, debris removal and site security completed in - - 2023. Parks & Facilities Maintenance and Operations Building X P1 Replace and/or renovate Parks & Facilities Maintenance Shop located in City $ $ 250,000 $ 875,500 $ 4,700,000 $ $ $ 5,825,50( D2 Park. Preliminary design in 2026. Marsh Boardwalk Replacement D21 Renovation and replacement of northwest Edmonds Marsh boardwalk to include $ $ 75,000 $ 750,000 $ - $ $ $ 825,00( R20 ADA upgrades. Yost Pool Upgrades & Renovation R11 Repairs and renovations of 50+year old pool as needed to include a complete $ $ - $ 350,000 $ $ $ $ 350,00( replaster of the pool. Woodway Campus Athletic Complex - Phase I - Lighting X D20 In cooperation with the Edmonds School District, complete a community park $ $ $ 1,500,000 $ $ $ $ 1,500,00( and athletic complex at Former Woodway High School to include lighting and future construction of two additional fields. Project Type: A: Acquisition - R: Replacement/Upgrade - P: Master Planning - D: Development (new) R U C a IL U_ c IL W M LL Q M U 0 CO) 0 N u7 N O N H LL Q C] a LL UI a U rn Y M IL 0 M O N 6 N O N c W E t U M r Q Page 3 Packet Pg. 564 9.2.b 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN Costs inflated at 3% per year Project CFP Project Site & Description 2025 2026 2027 2028 2029 2030 6-Year Total # Sierra Park R8 Replacement of a 25+ year old playground and related improvements to included $ $ $ 50,000 $ 350,000 $ $ $ 400,00( ADA compliance. D10 Pine Street Park D11 Park enhancements to include the addition of a small shelter with picnic tables, $ $ $ $ 100,000 $ 60,000 $ 200,000 $ 360,00( D12 canopy shade trees and a paved connecting pathway. Maplewood Hill Park R12 Replacement of a nearly 40 year old playground for improved play experience $ $ $ $ 50,000 $ 350,000 $ - $ 400,00( and ADA compliance. Neighborhood Park SR99 X D15 Master plan and development of a new neighborhood park in Southeast $ $ $ $ $ 80,000 $ 850,000 $ 930,00( Edmonds (funding is in Parkland Acquisition program for purchase). D16 Elm Street Park D17 Park enhancements to include the addition of a nature playground, small shelter $ $ $ $ $ 105,000 $ 385,000 $ 490,00( R14 with picnic tables, habitat restoration and possible addition of a dog park. Neighborhood Park SE 2 X Master plan and development of a new neighborhood park in Southeast $ $ $ $ $ $ 82,000 $ 82,00( D18 Edmonds (funding is in Parkland Acquisition program for purchase). Pool Replacement X R15 Replacement of the existing Yost pool due to end of life cycle. Design, location, $ $ $ $ $ $ 24,000,000 $ 24,000,00( and funding TBD and consideration of possible partnerships. Edmonds Marsh Estuary Restoration (Willow Creek Daylighting) Master Plan development and implementation of the Edmonds Marsh to P4 daylight the waterway connection of Puget Sound to the Edmonds Marsh and X D9 two fresh water creeks providing restoration of fresh water/salt water estuary TBD TBD TBD TBD TBD TBD $ - D1 and natural tidal exchange. (All expenses are TBD per Council direction in December 2022). Property acquisition identified in Parkland Acquisition program. (A) SUBTOTAL PARKS CIP/CFP PROJECTS $ 835,000 $ 425,000 $ 3,775,500 $ 5,200,000 $ 595,000 $ 25,517,000 $ 36,347,50( Project Type: A: Acquisition - R: Replacement/Upgrade - P: Master Planning - D: Development (new) R .r R U C a LL U_ C cc a N M LL Q M U 0 CO) O N u7 N O N H LL Q 0 a LL U I a_ U Y M IL 0 M 0 N u7 N O N C N E t c� r Q Page 4 Packet Pg. 565 9.2.b 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN Costs inflated at 3% per year Project PARKS CIP PROGRAMS 2025 2026 2027 2028 2029 2030 6-Year Total Citywide Park Improvements / Capital Replacement Program Ongoing program of funding allocation for regular, major and deferred R17 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,700,00( maintenance, repair and replacement of parks amenities, structures and equipment. ADA Improvements & Replacement R16 Ongoing replacement or improvements to meet ADA standards within park $ $ 200,000 $ 300,000 $ $ $ $ 500,00( system. (Example is of the Seaview Park restroom replacement and _ improvements to pathway). Debt Service and Interfund Transfers Debt service on Civic Park $1.6M bond (2021), Marina Beach Acquisition and $ 412,518 $ 416,188 $ 410,438 $ 416,350 $ 407,912 $ 414,225 $ 2,477,63( Interfund transfers to Engineering for Capital Project Support. (B) SUBTOTAL - PARKS CIP PROGRAMS $ 862,518 $ 1,066,188 $ 1,160,438 $ 866,350 $ 857,912 $ 864,225 $ 5,677,631 Costs inflated at 3% per year Project PARKLAND ACQUISITION 2025 2026 2027 2028 2029 2030 6-Year Total X A3 Neighborhood Park SR99 $ $ $ $ 900,000 $ - $ $ 900,00( Acquisition of parkland near SR 99 to fill park system gaps. X A4 Neighborhood Park SE 2 $ - $ - $ - $ - $ 900,000 $ - $ 900,001 Acquisition of parkland in South Edmonds to fill park system gaps. Edmonds Marsh Estuary Restoration (Willow Creek Daylighting) X Al Acquisition of the Unocal property in support of greater Edmonds Marsh TBD TBD TBD TBD TBD TBD $ restoration project. (C) SUBTOTAL - PARKLAND ACQUISITION $ $ 1 $ 900,000 $ 900,000 $ $ 1,800,001 .r .Q m U C a LL U_ C IL W N M LL M .Q La U 0 CO) 0 N LO N O N H LL 0 a LL UI a_ U rn Y L M IL 0 M O N LO (D) TOTAL PARKS CIP/CFP EXPENDITURES (A+B+C) $ 1,697,518 $ 1,491,188 $ 4,935,938 $ 6,966,350 $ 2,352,912 $ 26,381,225 $ 43,825,131 N .;j Project Type: A: Acquisition - R: Replacement/Upgrade - P: Master Planning - D: Development (new) N E t c� r Page 5 Q Packet Pg. 566 9.2.b 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN PARKS CIP REVENUE 2025 2026 2027 2028 2029 2030 6-Year Total Real Estate Excise Tax (REET) I - Fund 126 $ 512,518 $ 516,188 $ 510,438 $ 516,350 $ 507,912 $ 514,225 $ 3,077,63( Real Estate Excise Tax (REET) II - Fund 125 $ 1,110,000 $ 1,075,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,145,00( Park Impact Fees - Fund 332-100 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,200,00( Tree Fund 143 - Land Acquisition $ 84,192 $ 60,419 $ 58,419 $ 61,140 $ 63,997 $ 56,997 $ 385,16- Cemetery Trust Fund 137 - Columbarium Expansion $ 175,000 $ 175,00( Investment Interest (3%) $ 7,870 $ 8,220 $ 35,132 $ 34,363 $ 46,081 $ 54,385 $ 186,051 Donations $ $ $ $ $ $ $ Bond Proceeds $ $ $ $ $ $ $ Secured Grants $ $ $ $ $ $ $ Unsecured Grants/Funding - non -land acquisition $ $ $ 3,125,000 $ 4,700,000 $ 55,000 $ 24,167,000 $ 32,047,001 (E) TOTAL PARKS CIP REVENUE $ 2,089,580 $ 1,859,827 $ 5,078,988 1 $ 6,461,853 1 $ 1,782,990 $ 25,942,607 $ 43,215,84, Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (F) Beginning Fund Balance $ 1,458,932 $ 1,846,994 $ 2,211,633 $ 2,350,684 $ 1,842,187 $ 1,268,265 (E) Revenue $ 2,089,580 $ 1,859,827 $ 5,078,988 $ 6,461,853 $ 1,782,990 $ 25,942,607 (D) Expenditures $ 1,701,518 $ 1,495,188 $ 4,939,938 $ 6,970,350 $ 2,356,912 $ 26,385,225 (G) Ending Fund Balance (F+E-D) $ 1,846,994 $ 2,211,633 $ 2,350,684 $ 1,842,187 $ 1,268,265 $ 825,647 Restricted Land Acquisition Funds: $ 1,352,583 $ 1,509,002 $ 1,663,421 $ 920,561 $ 180,557 $ 333,554 Available Funding (assuming $2001(in PIF+Interest): $ 494,411 $ 702,631 $ 687,263 $ 921,626 $ 1,087,707 $ 49ZO93 M .Q R U C a ILL. U_ c a N M LL Q M U 0 M 0 N u7 N O N Page 6 Packet Pg. 567 I 9.2.b I -77 2025-2030 Parks Capital Improvement Program & Capital Facilities Plan PROJECTS 5, EDMONDS PARKS, RECREATION & HUMAN SERVICES LL Q 0 a LL U I a_ U L a 0 M 0 N LO N O N C d E U a Page 8 Packet Pg. 569 1 9.2.b Parks & Recreation Shell Creek Restoration Phase 2 - R19 I _< UriD od Player I I Yost Park Trails City of Edmonds Bridge Boardwalk Trail Creek Park Boundary O Service Road _ Pavement � mow• N o ioo zoo - �I feet Main St T _M.�_a --. � ,_ � _ -- � .--- _ _ Existing Conditions Area ; I rhP��c^ePk ezl( Approximate Project Outline li �B ' why Cedar Loop Trail �- 76 , t � — L — B6 ®,lL�f� a , � ENTRANCE Crow's Nest Loop i Project Summary: The goal of this project is the restoration of the northern portion of Yost Park and may include habitat and environmental protection and enhancement, mitigation opportunities, bridge, trail and boardwalk replacement/relocation and concrete structure removal or modification. After completion of the Existing Conditions Analysis, funding is needed for the next phase which includes scope of work development and may include architecture, engineering and ecological design, document development to support and start the permit process and potential construction estimates. Project Justification: The 45-acre Yost Park, containing a portion of Shell Creek, is experiencing environmental degradation to the creek's ecosystem and the bridges are nearing end of life cycle. Shell Creek is identified as a salmon -bearing stream and erosion and silting issues within Yost Park impact stream bed conditions and spawning habitat within the park and downstream. This erosion has caused the closure of a pedestrian bridge in the upper creek corridor, resulting in significant impact to trail users by lack of ability to cross the creek to access both sides of the park. Additional pedestrian bridges are deteriorating and will require replacement or repair. 2022 Parks, Recreation & Open Space (PROS) Plan - Goal 3: Parks, Trails & Open Space, Objectives 3.7, 3.8 and 3.9; Goal 4: Waterfront Use & Access, Objectives 4.2 and 4.4; Goal 5: Natural Resource & Habitat Conservation Objectives, 5.1, 5.3 and 5.4; Goal 6: Climate Change, Adaptation & Resiliency, Objective 6.5; and Goal 9: Park Operations & Administration Objectives 9.1 and 9.2. PROS Plan Recommendations 3.1, 3.10. 5.2 and 6.2. Estimated Cost: Phase 1- $250,000 & Phase 2 - $380,000 = $630,000 total UL Q o: 0 a UL tU i a_ U N c`a a 0 M O N iA N O N C d E s v c� w Q Page 9 Packet Pg. 570 9.2.b Parks & Recreation Lake Ballinger Park/Mountlake Terrace ILA - D19 2. Z ' 6 ft Asphalt Path M Army Corps of Engineers Senior Center ,s Proposed Channel by the =� U.S. Armv Coros of Engineers . ' 6 ft Wood Chips Path t 6 ft Gravel Path x 3 i _ Proposed Boardwalk by the U.E 0 Arm . •,,, ,_ - Corps of Engineers .. '• Boardwalk & Viewing Platform Lake Ballinger Lake Ballinger Park, City of Mountlake Terrace Project Summary: Through an Interlocal Agreement (ILA) with the City of Mountlake Terrace, the City of Edmonds will cI support the construction of the planned improvements in the northwest area of Lake Ballinger Park including a pedestrian c entry, pathways and access to Lake Ballinger. The ILA was executed in 2023, with the project underway and payment is due upon completion.UL Q Project Justification: This western boundary of the park is Edmonds city limits, and these improvements will provide better p access to Lake Ballinger Park for Edmonds residents. The revenue contribution supports the construction of the LL improvements which will benefit the City of Edmonds. This project is supported by the 2022 Parks, Recreation and Open vl a Space (PROS) Plan including a goal, three objectives and three recommendations. PROS Goal 3, Objectives 3.2, 3.8 and v 3.11. Recommendation 1.2 Expand partnerships and agreements with other nearby jurisdictions. Recommendation 3.6 0 Explore options for access to Lake Ballinger with the City of Mountlake Terrace to include possible joint development and a consideration of a fishing pier. Recommendation 5.2 Repair and improve or extend trails and boardwalks to allow M improved public access to natural areas for nature/wildlife viewing, hiking and outdoor experience. N Ln N Estimated Cost: $200,000 c N r.+ Construction (D19) — ILA 2025 20261 $200,000 128 2029 2030 Total $200,000 Total Expenses $200,000 $200,000 Real Estate Excise Tax II - Fund 125 $200,000 $200,000 Total Revenue Unsecured Funding $200,000 so $200,000 $0 Page 10 Packet Pg. 571 9.2.b Parks & Recreation Columbarium Expansion Phase 2 - D8 820 15th St SW, Edmonds Memorial Cemetery Project Summary: Expansion of the existing Edmonds Memorial Cemetery Columbarium. Funding is provided through the Cemetery Trust Fund 137 which is designated for capital projects such as this. This accumulated fund balance is generated from revenue collected through ongoing cemetery sales and services. Project Justification: As the existing columbarium continues to fill up, it is appropriate to begin planning for the Phase 2 expansion to accommodate additional inurnments. The project design was developed with the original design and therefore, could be relatively simple to implement. Estimated Cost: $159,100 a 0 a a U I a_ U L a 0 M O N LO N O N C d E t U a Page 11 Packet Pg. 572 9.2.b Parks & Recreation Mee Property - P2, D13 24024 76th Ave. Project Summary: This project is the Master Planning process supporting development of the recently acquired Mee Property adjacent to and expanding Mathay Ballinger Park. This planning effort is the next step to providing improvements to expand the adjacent park and address park services gap and inequities in geographic distribution in underserved areas of Edmonds. The Master Plan relies on community engagement and will be developed in collaboration with Edmonds community. Opening this property to the public requires site improvements determined by a community -based Master Plan. Project Justification: The addition of new parkland and amenities is supported by the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 1, Objective 1.1; Goal 2, Objectives 2.1 and 2.3, Goal 3, Objectives 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, 3.8, 3.9 and 3.10; Goal 5, Objectives 5.1, 5.3, and 5.4; and Goal 6, Objectives 6.1, 6.3, and 6.4. Recommendations include 6.2 which supports development of a new park and recommendations 3.2 and 3.5. Estimated Cost: $330,000 Planning —Neighborhood Park SE 1 (P2) 2025 $80,000 20261 128 2029 2030, $80,000 Construction — Neighborhood Park SE 1 (D13) $250,000 $250,000 Total Expenses $80,000 $250,000 $330,000 Real Estate Excise Tax II - Fund 125 $80,000 $80,000 Park Impact Fees — Fund 332-100 $250,000 $250,000 Total Revenue $80,000 $250,000 $330,000 Unsecured Funding i 1 i *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) u_ Q o: 0 a u_ tU a� U N L a 0 M O N LO N O N c m E s v M Q Page 12 Packet Pg. 573 9.2.b Parks & Recreation Johnson Property - P5 9309 Bowdoin Way _-t rk, Project Summary: This project is for the first phase of design including a Master Plan for the 1-acre property donated by Shirley Johnson in 2021. The house, outbuildings and invasive plants material were removed in 2023 and the site is currently secured with fencing. The master planning process uses a combination of park system -wide goals (PROS Plan), property opportunities and constraints, property donation conditions and community input on future design and usage for the space as well as providing documentation for grant opportunities for future improvements. Project Justification: This project is supported by five goals and 11 related objectives and a recommendation of the 2022 Parks, Recreation and Open Space (PROS) Plan. They include Goal 1, Objective 1.1; Goal 3, Objectives 3.7, 3.8 and 3.10; Goal 5, Objective 5.1; Goal 6, Objectives 6.1, 6.4 and 6.5; Goal 9, Objectives 9.1, 9.3 and 9.5 support this project. In addition, Plan Recommendation 3.1 - Maintain, renovate, or replace aging or damaged infrastructure in existing City properties to ensure public accessibility, use and safety applies to this work. Estimated Cost: $100,000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) a_ Q o: 0 a a_ U a_ U N L ca a 0 M O N LO N O N C d E s 0 c� w Q Page 13 Packet Pg. 574 9.2.b Parks & Recreation Parks & Facilities Maintenance Building - P1 & D2 6003 d Avenue South, City Park Project Summary: Replacement of 40+ year old Parks and Facilities Maintenance building and renovation of the yard area in City Park. Currently undersized to accommodate staff, vehicles and equipment, mechanical workspaces and employee facilities and the facility is reaching the end of its useful life. Project Justification: Parks and Facilities Divisions have long outgrown this existing facility and need additional work areas and fixed equipment storage to more efficiently maintain City parks and Capital facilities. The city's small equipment repair garage is used as the Park Maintenance locker room, daily meeting room, computer access (two for 17 FTEs) and work preparation space. It is insufficient for work efficiency and creates a conflicting workspace of small machinery repair and gathering space. This project is supported by a Goals and three Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 9, Objectives 9.1, 9.3 and 9.9. Estimated Cost: $5,825,000 Planning & Design (P1) 2025 20261 $250,000 $875,000 128 2029 2030 Total $1,125,000 Construction (D2) $4,700,000 $4,700,000 Total Expenses $250,000 $875,000 $4,700,000 $5,825,000 Real Estate Excise Tax II - Fund 125 $250,000 $250,000 Bond Proceeds Operating Contribution —General Fund Park Donations Total Revenue $250,000 $250,000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) u_ Q o: 0 a u_ tU I a_ U N L ca a 0 M O N LO N O N c m E t v M w Q Page 14 Packet Pg. 575 9.2.b Parks & Recreation Marsh Boardwalk Replacement - D21, R20 180 West Dayton, Edmonds Marsh Project Summary: Initial work for repair and possible replacement of the failing Marsh Boardwalk. Work may include evaluation of existing structure, architecture and engineering design for repair or replacement, development of construction drawings and the start of a complex permitting process. Project Justification: The deck of the wooden boardwalk is nearing the end of its useful life and the supporting structure and footings may be starting to settle into the underlying marsh. If this repair/replacement is not completed, there may need to be closed to the public due to unsafe surface conditions and trip hazards. 2022 Parks, Recreation & Open Space (PROS) Plan - Goal 3: Parks, Trails & Open Space, Objectives 3.4, 3.7, 3.8 and 3.9; Goal 4: Waterfront Use & Access, Objectives 4.2 and 4.4; Goal 5: Natural Resource & Habitat Conservation Objectives, 5.1, 5.3 and 5.4; Goal 6: Climate Change, Adaptation & Resiliency, Objective 6.1, 6.4 and 6.5; and Goal 9: Park Operations & Administration Objectives 9.1 and 9.5. PROS Plan Recommendations 3.1 and 3.10, 5.2 and 6.2. Estimated Cost: $825,000 1 1 1 1 1 1 1 Planning & Design (D21) $75,000 $75,000 Construction (R20) $750,000 $750,000 Total Expenses $75,000 $750,000 $825,000 Real Estate Excise Tax II - Fund 125 $75,000 $75,000 Total Revenue FundingUnsecured $75,000 000 $75,000 OOO u_ 0 a u_ U I a_ U a 0 M 0 N LO N 0 N c m E U a Page 15 Packet Pg. 576 9.2.b Parks & Recreation Yost Pool Upgrades & Renovation - R11 96th Ave W & Bowdoin Way, Yost Park Project Summary: Future pool repair and maintenance to include a full replaster project. Project Justification: The outdoor Yost Pool, built in the early 1970's, is more than 50 years old and has numerous maintenance needs to enable the pool to remain operational and meet safety requirements. These repairs and amenity replacements are supported in the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 1, Objective 1.4; Goal 2, Objective 2.1, Goal 3, Objectives 3.6, 3.8 and 3.9; Goal 4, Objective 4.4; Goal 6, Objective 6.3; Goal 7, Objectives 7.2 and 7.4; Goal 9, Objectives 9.1 and 9.5 and Recommendation 3.1, and 6.2. Estimated Cost: $350,000 Construction (1111) i is 2029 $350,000 2030 Total $350,000 Total Expenses $350,000 $350,000 Real Estate Excise Tax II - Fund 125 $350,000 $350,000 Total Revenue Unsecured Funding $350,000 1 $350,000 1 u_ G a u_ L) i a_ U N R a 0 M O N Ln N O N r.+ C 0) E M v lC a Page 16 Packet Pg. 577 9.2.b Parks & Recreation Woodway Campus Athletic Complex Phase 1 Lighting - D20 23200 100th Ave. W Project Summary: This project consists of two components: Phase 1 lighting addition, Phase 2 renovation of existing underdeveloped athletic field and would be coordinated with the property owner, Edmonds School District. Project Justification: By adding lighting to the renovated Phase 1 year-round field, usage of the multi -use facility would significantly increase. Phase 2 would renovate a currently poorly maintained and underutilized large athletic field to provide community significantly more multi -sport use of an existing facility. This Athletic Complex serves a densely populated area of more than 150,000 residents within 5-mile radius. Future maintenance costs could be offset by user fees. Phase I without lighting installation was completed in 2015 for $4.2M, Phase II estimated at $6-8M with funding and timing undetermined. This partnership improvement is supported by a Recommendation, 2 Goals and 5 Objectives in the 2022 PROS Plan including Recommendation 3.2 "expand partnerships and agreements with Edmonds School District ... to provide public access and opportunities for outdoor recreation". And PROS Plan Goal 3, Objectives 3.3, 3.9, 3.10 and 3.11; and Goal 9, Objective 9.4. Estimated Cost: Phase 1 Lighting: $1,500,000; Phase 2: $6 — 8M 2025 20261 Construction (D20) - Lighting $1,500,000 128 2029 2030 Total $1,500,000 Total Expenses $1,500,000 $1,500,000 Real Estate Excise Tax II - Fund 125 7 Park Impact Fees — Fund 332-100 Total Revenue Unsecured Funding $0 MIM11IM111111MI $0 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 17 I— LL Q 0 a LL U I a_ U �a a 0 M O N Ln N O N r.+ c a) E t v is a Packet Pg. 578 9.2.b Parks & Recreation Sierra Park - R8 81st Ave W & 190th St SW Project Summary: Replacement of the playground and fall surfacing at Sierra Park. The playground is 27 years old and is currently the smallest and most limited playground in the park system. The new playground will be ADA accessible and could be an inclusive level design. Project Justification: These improvements are supported by three Goals and Objectives and two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. The improvement project is supported by Goal 1, Objective 1.1; Goal 3, Objective 3.8, Goal 9, Objective 9.1 and Recommendation 3.1. In addition, Recommendation 3.4 states "replace the playgrounds at Maplewood Hill Park, Sierra Park and Yost Memorial Park". Estimated Cost: $400,000 Construction (R8) — Playground Replacement 125 � 2026 20271 1 $50,000 $350,000 2030 Total $400,000 Total Expenses $50,000 $350,000 $400,000 Real Estate Excise Tax II - Fund 125 $50,000 $350,000 $400,000 Total Revenue Unsecured Funding $50,000 $350,000 1 1 $400,000 so u_ a 0 a u_ U I a_ U L a 0 M 0 N Lh N 0 N c d E U a Page 18 Packet Pg. 579 9.2.b Parks & Recreation Pine Street Park - D10, D11 & D12 r 6th and Pine Street Project Summary: Park improvements to include the addition of a small shelter with picnic tables, canopy shade trees and a paved interior connecting pathway. Project Justification: These improvements are supported by 2 Recommendations, 2 Goals and 2 Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan. Recommendation 3.5 is to add amenities to existing parks, such as picnic shelters to Mathay Ballinger Park, Elm Street Park and Pine Street Park and paved pathway connections in Mathay Ballinger Park and Pine Street Park. PROS Plan Goal 3, Objective 3.8; Goal 9, Objective 9.1 and Recommendation 6.2 also align with these improvements. Estimated Cost: $360,000 Construction (D10) — Shelter w/Picnic Tables $100,000 030 Total $100,000 Construction (D11) — Paved Pathway $35,000 $200,000 $235,000 Construction (D12) — Canopy Shade Trees $25,000 $25,000 Total Expenses $100,000 $60,000 $200,000 $360,000 Real Estate Excise Tax II - Fund 125 $100,000 $60,000 $200,000 $360,000 Total Revenue $100,000 $60,000 $200,000 $360,000 Page 19 Packet Pg. 580 9.2.b Parks & Recreation Maplewood Hill Park — R12 19800 89th PI W Project Summary: Replacement of the existing playground installed in 1985. This playground is 38 years old and is the oldest in the park system. Project Justification: This improvement is supported by three Goals and Objectives as well as two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. PROS Plan Goal 1, Objective 1.1; Goal 3, Objective 3.8; Goal 9, Objective 9.1 and Recommendation 3.1 also align with this improvement. Recommendation 3.4 specifically states "replace the playgrounds at Maplewood Hill Park, Sierra Park and Yost Memorial Park". Estimated Cost: $400,000 Construction (R12) —Playground Replacement 2025 20261 128 2029 2030 Total $50,000 $350,000 $400,000 Total Expenses $50,000 $350,000 $400,000 Real Estate Excise Tax II - Fund 125 $50,000 $350,000 $400,000 Total Revenue $50,000 $350,000 $400,000 Unsecured Funding 1 1 u_ Q 0 a u_ tU I a_ U N L a 0 M O N LO N 0 N C d L V f4 w Q Page 20 Packet Pg. 581 9.2.b Parks & Recreation Neighborhood Park SR 99 - P6 & D15 Project Summary: Design and development of an additional neighborhood park in the SR 99 area to address an existing gap in park services and inequities in parkland distribution. Once an acquisition has been authorized (see Land Acquisition Section for details) a Master Plan should be developed in collaboration with the surrounding community. Eventual development of the park will be based on the Master Plan. Project Justification: The addition of a new park is supported by three Goals and 11 Objectives two recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. PROS Plan Goal 1, Objective 1.1; Goal 2, Objectives 2.1 and 2.3, Goal 3, Objectives 3.1, 3.2, 3.3, 3.6, 3.7, 3.8, 3.9 and 3.10 and Recommendation 6.2 also align with the development of a new park. Recommendation 1 states "to fill the park system gaps ... 1.1 Acquire property for neighborhood parks in underserved areas such as the south Edmonds area and the SR 99 corridor". Estimated Cost: $930,000 + Parkland Acquisition Planning —Neighborhood Park SR99 (P6) 2025 20261 128 2029 $80,000 2030 Total $80,000 Construction — Neighborhood Park SR 99 (D15) $850,000 $850,000 Total Expenses $80,000 $850,000 $930,000 Real Estate Excise Tax II - Fund 125 Park Impact Fees — Fund 332-100 $80,000 $850,000 $930,000 Total Revenue Unsecured Funding $80,000 $850,000 $930,000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 21 Packet Pg. 582 9.2.b Parks & Recreation Elm Street Park - D16, D17 & R14 7th & Elm Street Project Summary: Park enhancements to include the addition of a nature playground, small shelter with picnic tables, habitat restoration and public process to consider possible off -leash dog park area. Project Justification: These improvements are supported by two Goals and Objectives and two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. PROS Plan Goal 6, Objective 6.5; Goal 9, Objective 9.1; and Recommendation 3.5 support these improvements. Recommendation 3.1 is to "add amenities to existing parks, such as picnic shelters to Mathay Ballinger Park, Elm Street Park and Pine Street Park". Estimated Cost: $490,000 Construction (R14) — Habitat Restoration 2025 20261 128 2029 $55,000 2030- $55,000 Construction (D16) — Nature Play & Dog park $50,000 $300,000 $350,000 Construction (D17) — Shelter w/Picnic Tables $85,000 $85,000 Total Expenses $105,000 $385,000 $490,000 Real Estate Excise Tax II - Fund 125 1 1 $50,000 $300,000 $3501,000 Total Revenue Unsecured Funding $50,000 111 $300,000 111 $350,000 41 111 F_ u_ a 0 a u_ U I a_ U a 0 M 0 N LO N 0 N C d E M U a Page 22 Packet Pg. 583 9.2.b Parks & Recreation Neighborhood Park SE 2 - P7, D18 Project Summary: Design and future development of an additional neighborhood park in the SE Edmonds area to address an existing gap in park services and inequities in parkland distribution. Once an acquisition (see Land Acquisition Section for details) has been authorized a Master Plan will be developed in collaboration with the surrounding community. Development of the park will be based on the Master Plan. Project Justification: The addition of a new park is supported by three Goals and 11 Objectives and two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 1, Objective 1.1; Goal 2, Objectives 2.1 and 2.3, Goal 3, Objectives 3.1, 3.2, 3.3, 3.6, 3.7, 3.8, 3.9 and 3.10 and Recommendation 6.2 support the development of a new park. Recommendation 1 states "to fill the park system gaps, 1.1 Acquire property for neighborhood parks in underserved areas such as the south Edmonds area and the SR 99 corridor". Estimated Cost: $82,000 + Parkland Acquisition 2025 20261 128 2029 2030 Total Planning — Neighborhood Park SE 2 (P7) $82,000 $82,000 Construction — Neighborhood Park SE 2 (D18) Total Expenses $82,000 $82,000 Real Estate Excise Tax II - Fund 125 Total Revenue Unsecured Funding 111 111 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) H u_ Q a: 0 a u_ v a- v rn R a 0 M O N Lh N O N r.+ c 4) E t v la a Page 23 Packet Pg. 584 9.2.b Parks & Recreation Yost Pool Replacement - R15 96th Ave W & Bowdoin Way, Yost Park Project Summary: Yost Pool was built nearly 50 years ago and continues to provide recreational opportunities for many residents and visitors. In addition to teaching youth lifesaving water safety, the pool serves as an opportunity for community members of all ages to lead healthy and active lifestyles. Funding for this project has not been identified, may need partnerships and would likely require voter approval. Project Justification: Replacing Yost Pool is supported by four Goals and six Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan lists Goal 1, Objective 1.1; Goal 3, Objectives 3.7, 3.8 and 3.9; Goal 7, Objective 7.4; Goal 9, Objective 9.1 and Recommendations 3.1, 4.1, 4.2 and 6.2. Recommendation 4 actually states "replace Yost Pool". Estimated Cost: $24,000,000 Planning & Construction (1115) 2025 2026 2027is 2029 2030 Total $24,000,000 $24,000,000 Total Expenses $24,000,000 $24,000,000 Real Estate Excise Tax II - Fund 125 Fund 332 Balance + Park Impact Fees Secured Grants Bonds Total Revenue Unsecured Funding $0 $0 ($24,000,000) ($24,000,000) *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) u_ Q G a u_ tU I a_ U N c`a a 0 M 0 N LO N 0 N c m E t t� ca w Q Page 24 Packet Pg. 585 9.2.b Parks & Recreation Edmonds Marsh -Estuary Expansion & Restoration - Al, P4, D9 & D1 Edmonds Marsh - City of Edmonds Marsh, Marina Beach Park and property owned by Unocal (Chevron) Project Summary: Reconnect the Puget Sound with the Edmonds Marsh near -shore estuary by restoring then at ura I tidal exchange. This project will impact the existing Marina Beach Park and its proposed renovation including daylighting of Willow Creek within the park and the Edmonds Marsh. In addition, this project encompasses the possible acquisition or use of the adjacent 21-acre parcel known as the Unocal property to support a larger estuary restoration project. Once acquired, an integrated restoration plan can be developed to restore functioning conditions of the tidal wetland for salmon recovery, wildlife conservation and improved public access for recreational use, environmental education and wildlife viewing. Project Justification: The marsh estuary restoration project will allow for and provide a natural tidal exchange, allow salmon to again migrate into Willow Creek, support migratory birds and waterfowl, provide a natural redistribution of saltwater -freshwater flora and fauna and address sea level rise impacts. This project is supported by 3 Recommendations, 5 Goals and 8 Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan. Recommendation 2.2 — Expand the Edmonds Marsh/Estuary to include the Unocal property. Develop funding strategy for purchase of the Unocal property or negotiate with the State of Washington to have the property become part of the Edmonds Marsh/Estuary. PROS Plan Goal 1, Objective 1.1; Goal 4, Objective 4.3; Goal 5, Objectives 5.1, 5.3 and 5.4; Goal 6, Objective 6.5 and 6.7; Goal 9, Objective 9.1; Recommendation 2.1 and 3.11 also align with this project. Estimated Cost: TBD Acquisition and Planning + Restoration + Marina Beach Park renovation Continued on next page. H a a 0 a a U I a_ U L a 0 M O N LO N O N c m E U a Page 25 Packet Pg. 586 9.2.b Edmonds Marsh -Estuary Expansion & Restoration— continued. Land Acquisition (Al) TBD TBD TBD TBD TBD 030 TBD Total TBD Master Plan (P4) TBD TBD TBD TBD TBD TBD TBD Master Plan Implementation (D9) TBD TBD TBD TBD TBD TBD TBD Restoration (D1) - TBD TBD TBD TBD TBD TBD TBD TBD Total Expenses TBD TBD TBD TBD TBD TBD TBD Real Estate Excise Tax II - Fund 125 Real Estate Excise Tax I — Fund 126 Fund 332 Balance + Park Impact Fees Bond Proceeds Secured Grants Tree Fund 143 — Land Acquisition Park Donations Operating Contribution —General Fund Stormwater— Fund 422 Total Revenue Unsecured Funding TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD Project Accounting #M070 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Expense estimates and funding sources changed to TBD per Council direction December 2022. Page 26 Packet Pg. 587 I 9.2.b I 2024-2029 Parks Capital Improvement & Capital Facilities Plan PROGRAMS Y EDMONDS PARKS, RECREATION & HUMAN SERVICES a Page 27 Packet Pg. 588 1 9.2.b Parks & Recreation Citywide Park Improvements / Capital Replacement Program - R17 Project Summary: The 2022 Parks, Recreation & Open Space (PROS) plan identified a significant list of deferred park maintenance projects. With the addition of a Parks Capital Project Manager, hired in 2022 and the Job Order Contracting program, the Parks Department will continue to make progress on the numerous system -wide repairs, renovations and replacements of an aging parks infrastructure and ADA accessibility. Project Justification: Insufficiently maintained parks and related assets lead to higher deferred maintenance costs, increased City liability and decreased level of service and community satisfaction. This program is supported by six Goals and 21 Objectives and five Recommendations in the 2022 Parks, Recreation and Opens Space (PROS) Plan. These include Goal 2, Objectives 2.1 and 2.3; Goal 3, Objectives 3.6, 3.7, 3.8 and 3.9; Goal 4, Objectives 4.1, 4.2, and 4.4; Goal 5, Objectives 5.1, 5.3, and 5.4; Goal 6, Objectives 6.1, 6.3, 6.4, 6.5 and 6.7; and Goal 9, Objectives 9.1, 9.2, 9.3 and 9.9. Recommendation 3.1 is "Maintain, renovate, or replace aging or damaged infrastructure in existing City properties to ensure public accessibility, use and safety' and additional recommendations are found in 3.7, 6.2, 6.3 and 6.4. Estimated Cost: $2,700,000 (6-year total) 2025 20261 128 2029 2030 Total Repair & Maintenance $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $1,800,000 Professional Services $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $900,000 Total Expenses $450,000 $450,000 $450,000 $450,000 $450,000 $450,000 $2,700,000 Real Estate Excise Tax II - Fund 125 $450,000 $450,000 $450,000 $450,000 $450,000 $450,000 $2,700,000 Total Revenue 1 $450,000 1 Unsecured Funding 1 $450,000 1 $450,000 1 1 1 $450,000 1 1 $450,000 1 $450,000 1 so 1 $2,700,000 1 u_ Q G a u_ tU I a U N L ca a 0 M O N LO N 0 N c m E t v M Q Page 28 Packet Pg. 589 9.2.b Parks & Recreation ADA Improvements / Replacement - R16 Project Summary: Systemic accessibility installations, upgrades, replacements and or renovations are needed throughout the City of Edmonds parks, open spaces, trails and recreation facilities and amenities. Examples of projects include Seaview Park restroom access and pathway to the playground, ADA compliant access in the Marina Beach Park dog park and Edmonds Marsh viewing pier and platform and among other numerous projects throughout the city parks and city -owned public spaces. This funding to be used for professional design, permits and arranging construction of these projects. Project Justification: In addition to building code compliance and ADA requirements, these improvements are supported by three goals and objectives and three recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. Included are Goal 2, Objective 2.1; Goal 3, Objectives 3.3, 3.7, 3.8 and 3,9; and Goal 9, Objective 9.1. Recommendations 3.1 "ensuring public accessibility" and 6.2 includes "improvements to park facilities to conform with American with Disabilities Act (ADA) and ensure universal accessibility". In addition, recommendation 6.3 is to replace or renovate restrooms at Olympic Beach, Seaview Park and Brackett's Landing North. Estimated Cost: $500,000 I— U, Q o: 0 a UL U I a U N L ca a 0 M O N Ln N O N C d E L 0 �4 w Q Page 29 Packet Pg. 590 I 9.2.b I 2024-2029 Parks Capital Improvement & Capital Facilities Plan PARKLAND ACQUISITION EDMONDS PARKS, RECREATION & HUMAN SERVICES Page 30 Packet Pg. 591 1 9.2.b Parks & Recreation Parkland Acquisition - Neighborhood Park SR 99 & SE 2 - A3 & A4 Project Summary: Acquisition of parkland that will benefit the Edmond community and support the priorities identified in the PROS Plan. Currently, $1,140,625 is reserved for parkland and open space acquisition. These funds were accumulated from 2019 through 2024. There is no specific request to purchase a particular parcel as opportunities are somewhat limited in a mostly built -out city, but staff continues to search for, develop and negotiate opportunities. Project Justification: Parkland acquisitions are supported by two Goals and five Objectives (land purchase only, see previous projects for development) and a Recommendation in the 2022 Parks, Recreation & Open Space (PROS) Plan. Those include Goal 2, Objective 2.1; Goal 3, Objectives 3.1, 3.2, 3.3 and 3.9 also support the acquisition of parkland. Recommendation 1 is to "Fill the park system gaps, 1.1 Acquire property for neighborhood parks in underserved areas such as the south Edmonds area and the SR 99 corridor". Estimated Cost: $1,800,000 Acquisition — Neighborhood Park SR99 (A3) 2025 2026 2027 2028 2029 2030 $900,000 Total $900,000 Acquisition — Neighborhood Park SE 2 (A4) $900,000 $900,000 Total Expenses $900,000 $900,000 $1,800,000 Real Estate Excise Tax I - Fund 126 $900,000 $700,000 $1,600,000 Tree Fund 143 - land acquisition - TBD $200,000 $200,000 Snohomish County Conservation Futures Total Revenue $900,000 $900,000 $1,800,000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 31 Packet Pg. 592 I 9.2.b I 2024-2029 Parks Capital Improvement & Capital Facilities Plan FUND DETAIL EDMONDS PARKS, RECREATION & HUMAN SERVICES Page 32 Packet Pg. 593 1 9.2.b Fund 332 Costs inflated at 3% per year Fund 332 Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total D9 Edmonds Marsh Estuary Restoration (Master Plan Implementation) $ D1 Edmonds Marsh Estuary Restoration (Restoration) $ - R14 Elm Street Park Habitat Restoration $ 55,000 $ 55,000 D17 Elm Street Park (Shelter w/Picnic Tables) $ 85,000 $ 85,000 R20 Marsh Boardwalk Replacement $ 750,000 $ 750,000 D13 Mee Property (Park Development) $ 250,000 $ 250,000 D15 Neighborhood Park - SR99 (Park Development) $ 80,000 $ 850,000 $ 930,000 D18 Neighborhood Park - SE2 (Park Development) $ 82,000 $ 82,000 R15 Pool Replacement $24,000,000 $ 24,000,000 P1 Parks Facilities M&O Building (Design) $ 875,500 $ 875,500 D2 Parks Facilities M&O Building (Construction) $ 4,700,000 $ 4,700,000 D20 Woodway Campus Athletic Complex - Phase I - Lighting $ 1,500,000 $ 1,500,000 (C) TOTAL Fund 332 Expenditures $ $ $ 3,375,500 $ 4,700,000 $ 135,000 1 $25,017,000 $33,227,500 Fund 332 Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Park Impact Fees (Fund 332-100) $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,200,000 Miscellaneous Park Donations $ - Bond Proceeds $ - Park Impact Fees - Mee Property (Park Development) $ 250,000 $ 250,000 Park Impact Fees - Neighborhood Park SR99 (Development) $ 80,000 $ 850,000 $ 930,000 Unsecured Funding - Woodway Campus Athletic Complex Phase 1 $ 1,500,000 $ 1,500,000 Unsecured Grants - Marsh Estuary Restoration $ - Unsecured Grants - Elm Street Park Habitat Restoration & Shelter $ 55,000 $ 85,000 $ 140,000 Unsecured Grants - Neighborhood Park SE 2 (Development) $ 82,000 $ 82,000 Unsecured Funding (Bonds, Levy, Misc.) Pool Replacement $ 24,000,000 $ 24,000,000 Unsecured Funding Park Facilities M&O Building $ 875,000 $ 4,700,000 $ 5,575,000 Unsecured Grants - Marsh Walkway Replacement $ 750,000 $ 750,000 (D) TOTAL Fund 332 Revenue $ 200,000 $ 200,000 $ 3,575,000 $ 4,900,000 $ 335,000 $25,217,000 $37,357,000 Fund 332 Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance (332) $ 106,309 $ 110,729 $ 115,349 $ 120,617 $ 126,648 $ 132,980 (F) Investment Interest (5%) $ 4,420 $ 4,620 $ 5,767 $ 6,031 $ 6,332 $ 6,649 (D) Revenue - Non Park Impact Fees $ - $ - $ 3,375,000 $ 4,700,000 $ 135,000 $25,017,000 (C) Expenditures $ $ - $ 3,375,500 $ 4,700,000 $ 135,0010 $25,017,000 (H) Ending Fund Balance (E+F+D-C) $ 110,729 1 $ 115,349 $ 120,617 $ 126,648 $ 132,980 $ 139,629 Q Page 33 Packet Pg. 594 Fund 332 9.2.b Fund 332-100 Fund Park Impact Fee 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance (332-100) - Park Impact Fees $ 180,232 $ 383,682 $ 587,282 $ 566,646 $ 794,978 $ 954,727 (F) Investment Interest (5%) $ 3,450 $ 3,600 $ 29,364 $ 28,332 $ 39,749 $ 47,736 (D) Revenue - Park Impact Fees Only $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 (C) Expenditures $ - $ $ 250,000 $ - $ 80,000 $ 850,000 (1) Ending Fund Balance (E+F+D-C) $ 383,682 $ 587,282 $ 566,646 $ 794,978 $ 954,727 $ 352,464 Project Type: A Acquisition P Master Planning D Development - New R Replacement / Upgrade Page 34 Packet Pg. 595 REET II Fund 125 9.2.b Costs inflated at 3% per year REET II(Fund 125)Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total P4 Edmonds Marsh Estuary Restoration (Master Plan) $ - D16 Elm Street Park (Nature Playground & Dog Park) $ 50,000 $ 300,000 $ 350,000 P5 Johnson Property (Master Plan) $ 100,000 $ 100,000 R12 Maplewood Hill Park (Playground Replacement) $ 50,000 $ 350,000 $ 400,000 R20 Marsh Boardwalk Replacement (Design) $ 75,000 $ 75,000 D19 Mountlake Terrace ILA (Lake Ballinger Park)* $ 200,000 $ 200,000 P2 Mee Property - (Master Plan) $ 80,000 $ 80,000 P1 Parks Facilities M&O Building (Design) $ 250,000 $ 250,000 D10 Pine Street Park (Shelter w/Picnic Tables) $ 100,000 $ 100,000 D11 Pine Street Park (Paved Connecting Pathway) $ 35,000 $ 200,000 $ 235,000 D12 Pine Street Park (Canopy Shade Trees) $ 25,000 $ 25,000 R19 Shell Creek Restoration Phase 2 (Yost Park) $ 380,000 $ 380,000 R8 Sierra Park (Playground Replacement) $ 50,000 $ 350,000 $ 400,000 R11 Yost Pool Upgrades & Renovation $ 350,000 $ 350,000 R16 ADA Improvements (Seaview Restroom & Pathway) $ 200,000 $ 300,000 $ 500,000 R17 Citywide Park Improvements / Capital Replacement Program $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,700,000 (C) TOTAL PARKS REET II (Fund 125) Expenditures $ 1,110,000 $ 1,075,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,145,000 REET II(Fund 125)Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Real Estate Excise Tax (REET) II - Fund 125 $ 1,110,000 $ 1,075,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,145,000 (D) TOTAL PARKS REET I (Fund 126) Revenue $ 1,110,000 $ 1,075,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,145,000 REET II (Fund 125) Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ - $ - $ - $ - $ - $ - (D) Revenue $ 1,110,000 $ 1,075,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 (C) Expenditures $ 1,110,000 $ 1,075,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 (G) Ending Fund Balance (E+D-C) $ - $ - $ - $ - $ - $ *Project added via Council amendment in 2023 Page 35 Packet Pg. 596 REET I Fund 126 9.2.b Costs inflated at 3% per year REET I(Fund 126)Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total Al Edmonds Marsh Estuary Restoration (Acquisition) $ A2 Neighborhood Park - SE1 (Acquisition) $ - A3 Neighborhood Park - SR99 (Acquisition) $ 900,000 $ 900,000 A4 Neighborhood Park -SE2 (Acquisition) $ 700,000 $ 700,000 Debt Interest & Principal (Civic & Marina Beach) $ 412,518 $ 416,188 $ 410,438 $ 416,350 $ 407,912 $ 414,225 $ 2,477,630 (C) TOTAL PARKS REET I (Fund 126) Expenditures $ 412,518 $ 416,188 $ 410,438 $ 1,316,350 $ 1,107,912 $ 414,225 $ 4,077-630 REET I(Fund 126)Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Real Estate Excise Tax (REET) I - Fund 126 - Land Acquisition $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 Real Estate Excise Tax (REET) I - Fund 126 - Debt Interest & Principal $ 412,518 $ 416,188 $ 410,438 $ 416,350 $ 407,912 $ 414,225 $ 2,477,630 (D) TOTAL PARKS REET I (Fund 126) Revenue $ 512,518 $ 516,188 $ 510,438 $ 516,350 $ 507,912 $ 514,225 $ 3,077,630 REET I (Fund 126) Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ 1,140,625 $ 1,240,625 $ 1,340,625 $ 1,440,625 $ 640,625 $ 40,625 (D) Revenue $ 512,518 $ 516,188 $ 510,438 $ 516,350 $ 507,912 $ 514,225 (C) Expenditures $ 412,518 $ 416,188 $ 410,438 $ 1,316,350 $ 1,107,912 $ 414,225 (G) Ending Fund Balance (E+D-C) $ 1,240,625 $ 1,340,625 $ 1,440,625 $ 640,625 $ 40,625 $ 140,625 U Z3 C a LL U_ c c� a N LL .r Q U 0 M O N u7 N O N H LL Q d' 0 a ILL I a_ U Y L IL 0 M O N LO N O N -;j C N E t V r Q Page 36 Packet Pg. 597 TREE Fund 143 9.2.b Costs inflated at 3% per year TREE (Fund 143)Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total Park and Open Space Acquisition Program $ Mee Property Acquisition $ - A4 Neighborhood Park -SE2 (Acquisition) $ 200,000 $ 200,000 Tree Board Supplies and Minute Taker $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 24,000 (C) TOTAL TREE (Fund 143) Expenditures 1 $ 4,0001 $ 4,000 1 $ 4,0001 $ 4,000 1 $ 204,000 1 $ 4,000 1 $ 224,000 TREE (Fund 143)Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Tree - Fund 143 $ 70,152 $ 45,749 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 315,901 Investment Interest (@5%) $ 14,040 $ 14,670 $ 8,419 $ 11,140 $ 13,997 $ 6,997 $ 69,262 (D) TOTAL TREE (Fund 143) Revenue $ 84,192 $ 60,419 $ 58,419 $ 61,140 $ 63,997 $ 56,997 $ 385,163 TREE (Fund 143) 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ 31,766 $ 111,958 $ 168,377 $ 222,796 $ 279,936 $ 139,932 (D) Revenue $ 84,192 $ 60,419 $ 58,419 $ 61,140 $ 63,997 $ 56,997 (C) Expenditures $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 204,000 $ 4,000 (G) Ending Fund Balance (E+D-C) $ 111,958 $ 168,377 $ 222,796 $ 279,936 $ 139,932 $ 192,929 R U C a ur U_ c c� a uJ u_ .r .Q ca U 0 CO) O N u7 N O H u_ Q 0 a u_ U I a_ U v! Y L IL 0 M O N LO N O N -;j C N E t V r Q Page 37 Packet Pg. 598 CEMETERY Trust Fund 137 9.2.b Costs inflated at 3% per year CEMETERY Trust (Fund 137) Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total D8 lColumbarium Expansion -Phase II $ 175,000 $ 175,000 Repair & Maintenance $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 150,000 (C) TOTAL CEMETERY Trust(Fund 137) Expenditures $ 200,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 325,000 CEMETERY Trust (Fund 137) Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Cemetery Trust - Fund 137 Investment Interest (@5%) $ 77,880 $ 81,400 $ 70,091 $ 73,145 $ 76,352 $ 79,720 $ 458,588 Cemetery Trust - Fund 137 Sales Revenue $ 18,540 $ 19,096 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 101,636 (D) TOTAL CEMETERY Trust (Fund 137) Revenue $ 96,420 $ 100,496 $ 86,091 $ 89,145 $ 92,352 $ 95,720 $ 560,224 CEMETERY Trust (Fund 137) 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ 1,429,895 $ 1,326,315 $ 1,401,811 $ 1,462,902 $ 1,527,047 $ 1,594,399 (D) Revenue $ 96,420 $ 100,496 $ 86,091 $ 89,145 $ 92,352 $ 95,720 (C) Expenditures $ 200,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 (G) Ending Fund Balance (E+D-C) $ 1,326,315 $ 1,401,811 $ 1,462,902 $ 1,527,047 $ 1,594,399 $ 1,665,119 R U C a ur U_ C ca a N U M LL w Q. ca U 0 M 0 N u7 N O N H LL Q a ILL I a_ U v! Y L IL 0 M O N LO N O N -;j C N E t V r Q Page 38 1 Packet Pg. 599 9.2.b PARKS CIP /CFP COMPARISON 2025 - 30 vs. 2024-29 PROJECTS ADDED Type PROJECT NAME CFP DESCRIPTION Parks ADA Improvements & Replacement Ongoing replacement or improvements to meet ADA Standards. Parks Marsh Boardwalk Replacement Renovation and replacement of NW Edmonds Marsh Boardwalk to include ADA upgrades. Parks Mee Property Master Plan X Was part of Parkland Acquisition, now stand alone project. PROJECTS REMOVED Type PROJECT NAME CFP DESCRIPTION Parks Interurban Trail Extension Removed due to lack of available funding. Parks Mathay Ballinger Park Project completion scheduled for 2024. Parks Neighborhood Park SE 1 Mee Property Purchased in 2024. Master Plan listed above as new item. Parks Olympic Beach Park Restroom Interior renovation completed. Parks jParkland Acquisition Support Removed, will be requested if/when potential acquisition is identified. Parks Signage & Wayfinding Project completion scheduled for 2024. Parks Waterfront Walkway (missing link) Removed due to lack of available funding and other capital priorities. Parks Yost Park Playground Improvements Project expenses deemed replacement as not feasible at this time. PROJECTS REVISED Type PROJECT NAME CFP CHANGE Parks Elm Street Park Improvements Moved to 2029-30 vs. 2028-29. Parks Johnson Property Master Plan X Expenditure estimate updated to reflect more current pricing. Parks Lake Ballinger Park Mountlake Terrace ILA ILA completed in 2023; payment due upon construction completion estimated for 2025, carryforward. Parks Maplewood Hill Park Improvements Moved to 2028-29 vs. 2027. Parks Neighborhood Park SE 2 X Acquisition moved to 2029 vs. 2026 and Master Plan moved to 2030 vs. 2027. Parks Neighborhood Park SR 99 X Acquisition moved to 2028 vs. 2025 and Master Plan/Construction moved to 2029-30 vs. 2026-27. Parks Parks & Facilities Maintenance Building X Construction shifted to 2028 vs. 2027; preliminary design funded via REET Fund 125. Parks Pine Street Park Improvements Moved to 2028, 29 & 30 vs. 2025-26. Parks Pool Replacement X Moved to 2030 vs. 2029. Parks Seaview Park Restroom Replacement Moved into ADA Improvements & Replacement Program 2026-2027 vs. 2028. Parks Sierra Park Improvements Moved to 2027-28 vs. 2026. Parks Woodway Campus Athletic Complex Phase 1 X Moved to 2027 vs. 2025 due to required ESD partnership development and coordination. Parks Yost Pool Upgrades & Renovation Moved to 2027 vs. 2025. Parks Yost Pool Replacement I X Replacement of existing pool - moved to 2030 vs. 2029. Page 39 Packet Pg. 600 9.2.c October 3, 2024 Memo To: Edmonds City Council Members From: Edmonds Planning Board Members (PB) Subject: 2025-2030 Capital Improvement Plan (CIP) and Capital Facilities Plan (CFP) On September 11, 2024, the Planning Board received a presentation from the Public Works (PW) and Parks (PR) Departments on the list of projects that comprise the 2025 — 2030 CIP/CFP. On September 25, 2024, the PB held a Public Hearing (PH) on the proposed plans. The format of the presentation was similar to those provided in the past. Specifically, PW projects were organized by functional groups (Transportation, Utilities, Facilities and Wastewater Treatment Plant). Within each functional group, projects were listed based on their recommended priority for completion (including info such as cost, and source of funds). Similarly, a prioritized list of PR projects contained the same information. PB acknowledges the thought and consideration that went into developing these lists; however, the plans lack the specificity of providing the assessment criteria, ranking methodology and ranking results (scores) to understand recommended project prioritization. At the PH, following the presentation, comment was provided from one citizen in attendance and by others by e-mail. Specifically: - Public concern was raised about insufficient attention to Critical Aquifer Recharge Areas (CARA's) in the proposed CIP/CFP plans. In addition, although the CIP mentions a stormwater comprehensive plan, it does not provide specifics on aquifer protection to prevent the risk of contamination. PW emphasized that these projects were not yet in their planning phase and that further development work was necessary before work begins. - Public concern was raised about ensuring that restoration plans for existing critical salmon habitat be prioritized over developing new habitat (Edmonds Marsh Daylighting). Of note, both PW and PR indicated that their plans had been drafted using models which considered Centers and Hubs as in the Draft Comprehensive Plan. Based on the information presented to the PB and with the recommendations provided above, we recommend the 2025 — 2030 CIP/CFP for your consideration. Packet Pg. 601 9.2.d Public Works & Utilities Parks & Recreation 2025-2030 CFP/CIP City Council Public Hearing October 22, 2024 P� f MEF.pROPERTY Y ' R f' Packet Pg. 602 9.2.d Public Works &Utilities Capital Facilities Plan (CFP) & Capital Improvement Program (CIP) City Council — October 22, 2024 Packet Pg. 603 9.2.d Public Works & Utilities 2025-2030 CFP & CIP Combined CFP & CIP Document • Transportation • Utilities • Water • Stormwater • Sewer • Facilities • Wastewater Treatment Plant 4!v • a� a U U CO E U) � U a LL U LO N pF E1]4t O O 1� N O N '01 is E. t r r Q Packet Pg. 604 9.2.d Transportation 2025-26 Pavement Preservation PrIr— ojects rr 2025 Annual Overlay Program 2026 Annual Overlay Program 2027 Annual Overlay Program 88t" Ave Overlay & Sidewalk Repair Olympic View Dr Overlay Main St. Overlay Water, Storm & Sewer Overlay CI -Out REET/Utility $1,719,200 REET/Utility $82,600 $773,250 REET/Utility $82,600 REET/Utility $1,180,000 REET/Fed $484,000 $963,700 REET/Fed/State $642,020 Utility $1,500 a� U fC LL U 0 M 0 N LO N O N- C O w R N d a 7 a M E Co a v d U- U Ln a) O Ict n N O N E. L U !C r+ r+ Q Packet Pg. 605 9.2.d Transportation 2025-26 Safety &Capacity Protects Hwy 99 Stage 3 (244t" St — 238t" St) Hwy 99 Stage 4 (224t" St — 220t" St) 76th Ave/220t" St Intersection Improv SR-104 Adaptive System Traffic Signal Program Safety Action Plan State/Utility State/Fed/TIF Fed/TIF/Utility Fed/REET REET Fed/Gas Tax $1,984,200 $825,000 $198,000 $67,740 $30,280 $375,000 $1,683,000 $1,620,000 $1,488, 500 a� �a LL 6 a m �0 0 M N Ln N O •' N of Q4, W" Packet Pg. 606 9.2.d Transportation 2025-26Active Transportation Projects & Planning Transportation Plan Update Traffic Calming Program Pedestrian Safety Program 8411 Ave Walkway (2381" St-234t" St) Citywide Bikelane/Elm Way Walkway Gas Tax $35,000 REET $80,650 REET $20,180 REET $100,000 REET $15,000 N lC u- V o M _M._ _ N A � N • $80,650 $20,180 y% = a co a a -'-- --.�', tLLL LO N ypF rtNt M O N N r.% v V !3 r+ r+ Q Packet Pg. 607 9.2.d Public Works & Utilities — Utilities 2025-26 Water Utility i r� 2024 Water Replacement Utility $15 000 0 2025 Water Replacement 2026 Water Replacement 2027 Water Replacement Yost & Seaview Reservoirs Utility $3,533,000 Utility $547,000 $3,289,000 1: Utility $569,000 Utility $4,760,000 $3,850,000 2027 Water Comprehensive Plan Update Utility $150,000 a PM 0 d N Ln (N CD U C 0 a LL U LO N pF Q4, 0) 0 v N o N 7 C L V !C r.+ r.+ Q Packet Pg. 608 9.2.d Utilities 2025-26 Stormwater Utility LUL4 Storm Kepiacement 2025 Storm Replacement 2026 Storm Replacement 2027 Storm Replacement Storm & Surface Water Comp Plan Lake Ballinger Property Lower Restoration Flow Management Projects Rncin 4nnixicic I InrintA N =CL- U M O LO N �Iu,uuu $1,597,000 $249,000 $981,000 $351,000 $256,000 $5,000 $350,000 $1,520,000 $104,000 $108,000. tar,l 7ti7 Planning Study Grant/Utility $89 000 Water Quality Phases 1 & 2 Grant/Utility $708 636 Packet Pg. 609 9.2.d Utilities 2025-26 Sewer Utility 2024 Sewer Replacement 2025 Sewer Replacement 2026 Sewer Replacement 2027 Sewer Replacement 2027 Sewer Comprehensive Plan Update $10, 000 $2,302,000 =" $378,000 $2,126,000 $393,000`' $150,000-; a� U fC LL M 0 N Ln N O K r� - d d a �^ . U U ca E E U) U d LL U LO N of E04, ai O n Iq N O N . iaya w 9 c E . M v r r Q Packet Pg. 610 9.2.d Utilities 2025-26 Wastewater Treatment Plant _ rrrrrr �Jj1 WWTP Annual Capital Replacements Utility/WWTP Partners $100,000 Nutrient Removal Project Utility/WWTP Partners $100,000 VFD Upgrades Utility/WWTP Partners $250,000 NPW Pumping System Improvements Screw Press Feed System Rehab 600 Bldg Air Quality Evaluation Blower 303 Rehab $650,000 $250,000 Utility/WWTP Partners $75 000 Utility/WWTP Partners $150 000 Utility/WWTP Partners $50,000 Utility/WWTP Partners $35,000 ODS(Primary Sludge)Pump Replace Utility/WWTP Partners $350,000 600 Bldg Electrical System Rehab Utility/WWTP Partners $250,000 600 Bldg Air Quality Rehab/Upgrade Utility/WWTP Partners $250,000 Secondary Clarifier 2 Rehab Utility/WWTP Partners $450,000 C. o M O N �1 LO N CD O `._:: T. r r 0 {' J � y � a r- S E CO a_ U d U- U LO N 0 Iq N O N C 'd E t V R Q Packet Pg. 611 9.2.d Public Works & Utilities — Facilities • Boys & Girls Club • Cemetery Building • Historic Museum • Library • City Hall • Meadowdale Club House • Fishing Pier • Old Public Works • Frances Anderson Center • Parks Maintenance Bldg • Fire Station 16 • Fire Station 17 • Fire Station 20 • Historic Log Cabin • Public Safety • Public Works O&M • Wade James Theater • Yost Pool House qk�. C O r a V L la � V U E ' U) a U d U- U N pF EO,f O O �v N O N L1 C� G 0 fC r rr Q Packet Pg. 612 9.2.d Parks & Recreation Parks 2025-2030 CIP / CFP Summary Angie Feser, Director & Shannon Burley, Deputy Director October 22, 2024 Packet Pg. 613 9.2.d Parks 2025-2030 CIP / CFP - Projects Costs inflated at 3% per year CFP Project # Project Site & Description 2025 2026 2027 2028 2029 2030 6-Year Total Shell Creek Restoration Phase 2 R19 Project to provide improved environmental health and erosion control of Shell $ 380,000 $ $ $ $ $ $ 380,000 Creek in Yost Park, may include trail, bridge and boardwalk repair or relocation. Lake Ballinger Park Mountlake Terrace ILA *CARRYFORWARD* D19 Funding to support City of Mountlake Terrace Ballinger Park Phase III $ 200,000 $ $ $ $ $ $ 200,000 Development. Payment due upon completion of project. Columbarium Expansion - Phase II D8 Expansion of the current columbarium. Funding provided through the Cemetery $ 175,000 $ $ $ $ $ $ 175,000 Trust Fund 137. Mee Property X Master plan and future development providing expansion of the Mathay Ballinger $ 80,000 $ - $ 250,000 $ $ $ $ 330,000 D13 neighborhood park. Property purchased in 2024. Johnson Property X Master plan for future use and expansion of Yost Park. Site development not $ - $ 100,000 $ - $ $ $ $ 100,000 P5 included in estimate. Demolition, debris removal and site security completed in 2023. Parks & Facilities Maintenance and Operations Building X Replace and/or renovate Parks & Facilities Maintenance Shop located in City Park. $ $ 250,000 $ 875,500 $ 4,700,000 $ $ $ 5,825,500 DD2 Preliminary design in 2026. Marsh Boardwalk Replacement D21 Renovation and replacement of northwest Edmonds Marsh boardwalk to include $ $ 75,000 $ 750,000 $ - $ $ $ 825,000 R20 ADA upgrades. Yost Pool Upgrades & Renovation R11 Repairs and renovations of 50+year old pool as needed to include a complete $ $ - $ 350,000 $ $ $ $ 350,000 replaster of the pool. Woodway Campus Athletic Complex - Phase I - Lighting X D20 In cooperation with the Edmonds School District, complete a community park and $ $ $ 1,500,000 $ $ $ $ 1,500,000 athletic complex at Former Woodway High School to include lighting and future construction of two additional fields. a� U fC LL CL M U 0 M O N Ln N O N V 7 a U U r6 E E U) U a LL U LO N Cy oY EL)4f C N O ILI- N C t v �a r Q Packet Pg. 614 9.2.d Parks 2024-2029 CIP / UP - Projects Costs inflated at 3% per year CFP Project # Project Site & Description 2025 2026 2027 2028 2029 2030 6-Year Total Sierra Park R8 Replacement of a 25+ year old playground and related improvements to included $ $ $ 50,000 $ 350,000 $ - $ - $ 400,000 ADA compliance. D10 Pine Street Park D11 Park enhancements to include the addition of a small shelter with picnic tables, $ $ $ - $ 100,000 $ 60,000 $ 200,000 $ 360,000 D12 canopy shade trees and a paved connecting pathway. Maplewood Hill Park R12 Replacement of a nearly 40 year old playground for improved play experience and $ $ $ $ 50,000 $ 350,000 $ - $ 400,000 ADA compliance. Neighborhood Park SR99 X Master plan and development of a new neighborhood park in Southeast Edmonds $ $ $ $ - $ 80,000 $ 850,000 $ 930,000 D15 (funding is in Parkland Acquisition program for purchase). D16 Elm Street Park D17 Park enhancements to include the addition of a nature playground, small shelter $ $ $ $ $ 105,000 $ 385,000 $ 490,000 R14 with picnic tables, habitat restoration and possible addition of a dog park. Neighborhood Park SE 2 X Master plan and development of a new neighborhood park in Southeast $ $ $ $ $ - $ 82,000 $ 82,000 D18 Edmonds (funding is in Parkland Acquisition program for purchase). Pool Replacement X R15 Replacement of the existing Yost pool due to end of life cycle. Design, location, $ $ $ $ $ - $ 24,000,000 $ 24,000,000 and funding TBD and consideration of possible partnerships. Edmonds Marsh Estuary Restoration (Willow Creek Daylighting) Master Plan development and implementation of the Edmonds Marsh to daylight X P4 D9 the waterway connection of Puget Sound to the Edmonds Marsh and two fresh TBD TBD TBD TBD TBD TBD $ water creeks providing restoration of fresh water/salt water estuary and natural D1 tidal exchange. (All expenses are TBD per Council direction in December 2022). Property acquisition identified in Parkland Acquisition program. (A) SUBTOTAL PARKS CIP/CFP PROJECTS $ 835,000 $ 425,000 $ 3,775,500 $ 5,200,000 $ 595,000 $ 25,517,000 $ 36,347,500 a� U cC LL CL M U 0 M O N Ln N O N C O ca r� C d N d L a C •L d 2 V s? 7 a U U ca E fn a U d LL U LO N Ry OV Eb4f C N C N C t v ca r Q Packet Pg. 615 9.2.d Parks 2025-2030 CIP / UP — Programs (not site specific) Project # PARKS CIP PROGRAMS 2025 2026 2027 2028 2029 2030 6-Year Total Citywide Park Improvements / Capital Replacement Program R17 Ongoing program of funding allocation for regular, major and deferred $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,700,000 maintenance, repair and replacement of parks amenities, structures and equipment. ADA Improvements & Replacement R16 Ongoing replacement or improvements to meet ADA standards within park $ $ 200,000 $ 300,000 $ $ $ $ 500,000 system. (Example is of the Seaview Park restroom replacement and - - - - improvements to pathway). Debt Service and Interfund Transfers Debt service on Civic Park $1.6M bond (2021), Marina Beach Acquisition and $ 412,518 $ 416,188 $ 410,438 $ 416,350 $ 407,912 $ 414,225 $ 2,477,630 Interfund transfers to Engineering for Capital Project Support. (B) SUBTOTAL - PARKS CIP PROGRAMS $ 862,518 $ 1,066,188 $ 1,160,438 $ 866,350 $ 857,912 $ 864,225 $ 5,677,630 m ca LL �a .Q U O M O N LO N O N Packet Pg. 616 9.2.d Parks 2 0 2 5 - 2 0 3 0 C I P / C FP - Parkland Acquisition Project # PARKLAND ACQUISITION 2025 2026 2027 2028 2029 2030 6-Year Total A3 Neighborhood Park SR99 $ $ $ $ 900,000 $ - $ $ 900,000 Acquisition of parkland near SR 99 to fill park system gaps. A4 Neighborhood Park SE 2 $ $ $ $ - $ 900,000 $ $ 900,000 Acquisition of parkland in South Edmonds to fill park system gaps. Edmonds Marsh Estuary Restoration (Willow Creek Daylighting) Al Acquisition of the Unocal property in support of greater Edmonds Marsh TBD TBD TBD TBD TBD TBD $ - restoration project. (C) SUBTOTAL - PARKLAND ACQUISITION $ $ $ $ 900,000 $ 900,000 $ - $ 1,800,000 m ca IL �a .Q U 0 M O N LO N O N Packet Pg. 617 9.2.d Changes to CIP/CFP PROJECTS ADDED Type PROJECT NAME CFP DESCRIPTION Parks ADA Improvements & Replacement Ongoing replacement or improvements to meet ADA Standards. Parks Marsh Boardwalk Replacement Renovation and replacement of NW Edmonds Marsh Boardwalk to include ADA upgrades. Parks Mee Property Master Plan X Was part of Parkland Acquisition, now stand alone project. PROJECTS REMOVED Type PROJECT NAME CFP DESCRIPTION Parks Interurban Trail Extension Removed due to lack of available funding. Parks Mathay Ballinger Park Project completion scheduled for 2024. Parks Neighborhood Park SE 1 Mee Property Purchased in 2024. Master Plan listed above as new item. Parks Olympic Beach Park Restroom Interior renovation completed. Parks Parkland Acquisition Support Removed, will be requested if/when potential acquisition is identified. Parks Signage & Wayfinding Project completion scheduled for 2024. Parks Waterfront Walkway (missing link) Removed due to lack of available funding and other capital priorities. Parks Yost Park Playground Improvements Project expenses deemed replacement as not feasible at this time. PROJECTS REVISED Type PROJECT NAME CFP CHANGE Parks Elm Street Park Improvements Moved to 2029-30 vs. 2028-29. Parks Johnson Property Master Plan X Expenditure estimate updated to reflect more current pricing. Parks Lake Ballinger Park Mountlake Terrace ILA ILA completed in 2023; payment due upon construction completion estimated for 2025, carryforward. Parks Maplewood Hill Park Improvements Moved to 2028-29 vs. 2027. Parks Neighborhood Park SE 2 X Acquisition moved to 2029 vs. 2026 and Master Plan moved to 2030 vs. 2027. Parks Neighborhood Park SR 99 X Acquisition moved to 2028 vs. 2025 and Master Plan/Construction moved to 2029-30 vs. 2026-27. Parks Parks & Facilities Maintenance Building X Construction shifted to 2028 vs. 2027; preliminary design funded via REET Fund 125. Parks Pine Street Park Improvements Moved to 2028, 29 & 30 vs. 2025-26. Parks Pool Replacement X Moved to 2030 vs. 2029. Parks Seaview Park Restroom Replacement Moved into ADA Improvements & Replacement Program 2026-2027 vs. 2028. Parks Sierra Park Improvements Moved to 2027-28 vs. 2026. Parks Woodway Campus Athletic Complex Phase 1 X Moved to 2027 vs. 2025 due to required ESD partnership development and coordination. Parks Yost Pool Upgrades & Renovation Moved to 2027 vs. 2025. Parks Yost Pool Replacement X Replacement of existing pool - moved to 2030 vs. 2029. Packet Pg. 618 9.2.d Public Hearing Staff Presentation Concluded a U U ca E E U) U d U- U LO N Ry O` E U �O� C C�� N O N Packet Pg. 619 12.1 City Council Agenda Item Meeting Date: 10/22/2024 2025-2026 Budget Presentations: Public Works, Information Tech, Court, and Planning and Development Staff Lead: Kim Dunscombe Department: Administrative Services Preparer: Kimberly Dunscombe Background/History The 2025-2026 operating budget will be presented to the City Council by departmental components. These presentations will occur over several Council meetings through the month of October. Most departmental presentations are scheduled for 15 minutes and it is requested of Council to hold their questions of staff for either scheduled budget deliberations or through the City Council's Budget Query system. The presentations will provide information within the following areas: 1. Programs and Services Overview 2. 2025 Budget Highlights 3. Impacts of Budget Cuts The last set of presentations start during the October 22, 2024 Council meeting and includes Public Works (30 minutes), Information Technology (15 minutes), Municipal Court (15 minutes), and Planning and Development Services Departments. The related presentations are attached to this agenda item. Staff Recommendation <Type or insert text here> Narrative <Type or insert text here> Attachments: 2025 PW Council Presentation_102224 2025 Department Budget Presentations _ISv2 2025 Municipal Court Budget Powerpoint 2025 P&D Dept Budget Presentation Packet Pg. 620 12.1.a CITY OF EDMONDS WASHINGTON Preliminary Comments • We will not discuss Capital tonight — CFP/CIP was presented on 10/10 • We will go through the various Divisions of Public Works in the order they appear in the Budget Book • We have our Managers here tonight to help with questions as needed, including Rob English, Engineering; Brett Gehrke, Water/Sewer Manager; Thom Sullivan, Facilities Manager; Carl Rugg, Fleet Manager; Ross Hahn, WWTP Manager; Tod Moles, Street/Stormwater Manager is out • We appreciate all opportunities to discuss our work with Council and look forward to your input tonight and in the coming weeks Packet Pg. 621 12.1.a CITY OF `f W A EDMONDS S H I N G T 0 N 2025 Public Works and Utilities Budget Total Department Budget Book pages 153-154 10/22/24 Phil Williams Packet Pg. 622 12.1.a 0 r w CITY OF EDMONDS L `f WAS H I N GTO N m to N O N LO N I. Role of the departmentCN - II. 2025 budget highlights III. What's new IV. Budget cut impacts Packet Pg. 623 12.1.a CITY OF EDMONDS `f1=5� WA S H I N G TO N The Role of Public Works and Utilities: The Department is responsible for the planning, operations, maintenance, repair and replacement of the City's physical infrastructure, including our street transportation network; rights -of -way; and traffic control systems; storm and surface water drainage systems, including management of our National Pollutant Discharge Elimination (NPDES) Permit for Stormwater; maintenance and repair of city -owned buildings and other facilities; potable water distribution systems and water quality control; wastewater conveyance and collection systems; operation of the regional secondary wastewater treatment plant; and maintenance of the City's vehicle and equipment fleet. We work hard to do all of this using approaches that are cost-effective, energy efficient, and sustainable. Packet Pg. 624 Street Storm Manager Stormw&ter Street Mantenance Maintenance Lead Worker Lead Worker Senior Storm Tragic GIS Control Tedt/Maint Technician Worker SenlOf Storm rftinten=ce MaintenanceWorker (2) Storm Street Maintenancea r-,ntenfor rice Worker Worker (4) (5) Vacant positions Llublic Wodta Environmental Executive Program Arse taut Specialist SeniorTAd.ntstraliw Dublc Works rdAssistantAdmnistrator W ate r/Sewer Manager Water Sewer Maintenance Maintenance Lead Worker Lead Worker Senior Water Senior Sewer Maintenance Maintenance Worker Worker (4) Water ESeeWorker(4) Senior Water Sewer Meter Mainte nartt,•/ Reader GIS Worker Water Me ter Reader Arse t/P royzQ Management Specialist Utility Locator Water Quality Control Technician Facikties Manager Cty Electrician Lead Building Maintenance Operator Buiklmg Ma inte na ice Operator (3) Lead Custodian Maintenance Custodian I Custodian I WWTP Office Fleet Manager City Manager Coordinator Engineer Senor WWTP Administrative Utilities Pre-treatment Mechanic Assistant Tedrniaan (3) Engineer WWTP Water Capital Projects Stormwater Quality Analyst Manager Engineer (5) Semor W WWTP narnsPoatlon Stortnwater Instrument Engineer Tednnrwn Technician/Plent Electrician WWTP Plant Supervisor WWTP Operator (11) DP* Add additional W W TP Operator Senior Construction Inspector W W TP Maintenance Mecha n c (2) Associate Engineer Engineering Program Manageril Engineering Techn—an III (3) Engineering Techni an 11 Senior Permit Coordinator (PT) Water/Sewer- 20 FTE Engineering- 19FTE WWTP - 19 FTE Street/Storm - 18 FTE Facilities- 12 FTE to C 0 r 0 c d N d L a d 7 m to N O N r In N O N Packet Pg. 625 Y CITY OF EDMONDS W A S H I N G T 0 N IAdministration Facilities Engineering Street Water Storm Sewer Fleet Facilities/Transportation Capital Total PW Furloughs Total $907,010 $2,638,611 $3, 719,199 $2,817,461 $22,324,388 $13,829,854 $19,093,543 $1,910,879 $4,613,015 $907,010 $2,638,611 $1,117,000 $400,000 0 0 0 $756,708 0 $71,853,960 $5,819,329 $3,770 $148,983 $81,670 $30,769 $174, 640 $439,832 1 Q v, ID2. V g �y- * $326,362 (4,400 hrs.) in 2024 Up to $446,154+ (8,000 hrs.) in 2025 0 w d a m a> m to N 0 N LO N Packet Pg. 626 12.1.a vJ; CITY OF EDMONDS W A S H I N G T 0 N Utilities Interfund Charges Division InterfundInterfund Services 2024 (Est.) Services Increase Yoy Water $923,872 $1,341,785 $417,943 Storm $997,397 $1,231,010 $233,613 Sewer $1,067,826 $953,840 ($113,986) Total $2,989,095 $3,526,635 $5371540 Packet Pg. 627 12.1.a CITY OF EDMONDS W A S H I N G T 0 N v" Mu. Division Increase s 11t4l� G,2 Taxes Taxes YOY G Est. Budgeted 133 02'. e _L Water $937,000 $1,047,000 $110,000 Storm $659,400 $690,196 $30,796 Sewer Total $1,123,814 $1,241,815 $118,001 $2,720,214 $2,979,011 $258,797 0 w L a m a> m N O N N 0 Packet Pg. 628 12.1.a CITY OF WA EDMONDS S H I N G T 0 N 2025 Public Works and Utilities Budget Administration Pg. 156-158 10/22/24 Phil Williams 2025 Budget $907,010 2026 Budget Packet Pg. 629 12.1.a �CITY OF EDMONDS WASH I NGTON Role of Public Works Administration • Provide overall executive coordination of Public Works & Utilities Department services and programs • Coordinate management of the city's infrastructure assets, including city streets, drainage, water and sewer utilities, facilities and building maintenance, fleet maintenance and the wastewater treatment plant. • Provide an initial point of contact for citizen concerns or requests for public works services. • Provide direction to the Engineering Division in the planning and delivery of capital improvement and replacement projects for the City's infrastructure. • Provide overall direction to the Department during emergencies • Partner with the Finance Department in managing budgets for the Combined Utilities and provide direction and management to the Equipment Rental, Street, and Building Maintenance Funds. • Coordinate with emergency management officials on disaster response and recovery operations. Packet Pg. 630 12.1.a CITY OF EDMONDS WAS H I N GTO N $ Change $ Change $ Change 2023 2024 2024 2025 2026 2S Budget 25 Budget 26 Budget Description Actuals Budget Estimate Budget Budget 24 Estimate 24 Budget 25 Budget Salaries 255,694 422,773 , 500,147 522,923 563,749 22,776 100,150 40,826 Overtime - 200 - - - N/A (200) N/A Benefits 85,353 128,003 157,435 183,992 194,3261 26,557 55,989 10,334 Supplies 6,004 7,740 6,000 6,000 6,000 - (1,740) - Minor Equipment 6,583 1,000 700 700 700 (300) Professional Services 103 200 185 185 185 (15) Communications 588 1,350 1,000 1,000 1,000 (350) Travel - 390 200 200 200 (190) Rental/Lease (S8) 2,400 1,600 1,600 1,600 - (800) Interfund Rental 84,856 150,895 1150,895 183,310 183,310J 32,415 32,41S Public Utility 3,922 2,800 3,600 3,600 3,600 - 800 Repair/Maintenance - 1,000 500 500 500 (500) Miscellaneous 2,878 3,67S 3,000 3,000 3,000 (675) Lease Payment 687 - - - - N/A N/A N/A Lease Interest 104 N/A N/A N/A 446,714 722,426 825,262 907,010 958,170 81,748 184,584 51,160 3.25 FTE and interfund rental are 98+ percent of the budget Remaining budget was reduced by $3,770 (23%) 0 r w _ L a m a> m to N 0 N LO N 0 N Packet Pg. 631 12.1.a CITY OF WA EDMONDS S H I N G T 0 N 2025 Budget Public Works Facilities Budget gook pages 157-165 and Fund 016 pages 186-187 10/22/24 Presented By: Phil Williams, Thom Sullivan 2025 Budget $2,638,611 2026 Budget $2,869,803 Packet Pg. 632 12.1.a CITY OF EDMONDS WAS H I N GTO N I. Role of the Division II. 2025 budget highlights III. What's new IV. Budget cut impacts Packet Pg. 633 12.1.a i4l CITY OF EDMONDS WASHINGT0N 1 a The Role of Facilities Maintenance The facilities team ensures each of our city owned buildings is clean and safe for city employees and the public. Major buildings include the City Hall, Police Building, Frances Anderson Center, Library and Plaza Room, Public Works and Utilities Operational complex, Fire Stations 16, 17, and 20, Meadowdale Clubhouse, Museum, Wade James Theater, Log Cabin, Boys and Girls Club, and various Parks buildings. Maintenance and repair activities for these buildings include carpentry, flooring, plumbing, locksmithing, electrical, painting, roofing heating/ventilation/cooling, low voltage cabling, and all building security including, cameras and card entry systems and building automated controls, fire/life safety systems, burglar alarms and lighting systems. We seek to reduce long-term cost of ownership through targeted investments in lower and cleaner energy usage and other sustainability upgrades Packet Pg. 634 12.1.a CITY OF WA EDMONDS S H I N G T 0 N The Role of Facilities Maintenance Custodial Services Provided: 6 FTE • Daily cleaning and sanitizing of up to 10 different buildings • Trash, Compost and Recycling services • Sanitary supply ordering and distribution • Routine floor maintenance and daily vacuuming • Daily city meeting support including set-up, securing buildings and post meeting room re -set • Cleaning of 44 restrooms daily M-F, 25 each Sat -Sun • Rental program building turn around at Plaza Room and Meadowdale • City Event logistics and recycling support for: Markets, Taste of Edmonds, Edmonds Arts Festival, Bird Fest, Writers on the Sound, 4t" of July Parade and Holiday Trolley • Training and record keeping required by regulatory agencies including global harmonization labeling standards and MSDS sheets. Building Maintenance Services Provided: 4 FTE • General Building Maintenance • Mechanical, Electrical and Plumbing services • Electrician Support for City operations • Fire/Life Safety system operation and regulatory compliance • Locksmith, access Control and physical security and safety • Maintain and operate the fuel site at Public Works • Logistics and moving, light remodeling • Scheduled preventative equipment maintenance Packet Pg. 635 mwmm� 1I ..\ ' ' ." 4W, Facilities Condition Tracking and Proactive Maintenance • Remote daily building condition monitoring • Scheduled HVAC service and air filter changes • Routine floor cleaning and polishing • Management of Repair and Maintenance Projects • ADA access compliance • Elevator services and operations • Electrician support for daily operations • Meeting support, set-up and building security • Daily cleaning and sanitizing at up to ten buildings in _ _ U) a w m as 3 m c� N O N LO N O N N N N 0 rl _ 0 SD U IL LO N 0 a Packet Pg. 636 12.1.a CITY OF EDMONDS WAS H I N GTO N Sustainability Projects • Support 12 Public EV chargers, continuing LED retrofits, compost collection and energy and waste auditing, use of repurposed materials and environmentally friendly manufactured products • Insurance compliance and safety upgrades to limit our costs for liability coverage and enhance safety performance and resilience to fire, flood, and other natural disasters • Installation of 100-Kilowatt solar plant at the Public Safety Building • Kitchen and desk side compost option at 5 City buildings, weekend markets, and other local events • Water bottle filling stations at 4 City buildings • We are ramping -up audits and project development for compliance with the new Clean Building Act New EV Van Packet Pg. 637 12.1.a CITY OF EDMONDS W A S H I N G T 0 N 2024 Completion of 16 Facilities Bond projects: • Public Safety Interior ADA door operators • 100-Kilowatt Solar plant on PS Building - ---J' • Four building roof and gutter replacements • 60 transom window replacements at Anderson Center • Museum Concrete sealing • And Support of Library re -Grand opening • Addition of compost services at City Hall and Public Safety T • Support of City Council Office re -configuration • Fire Panel replacements at two buildings Ilk We have 3-5 more projects currently in permitting, scoping or proposal review We have had 100% staff retention for over 2 years Packet Pg. 638 12.1.a Facilities Capital Investments Ein 2024 Deferred Maintenance Bond funded Projects $ 805,000 2025 Deferred Maintenance Bond funded Projects $ 5501000 Proposed 2026 Deferred Maintenance Bond funded Projects $ 5501000 2025 • PS Downspout replacement • Fire Station 17 Downspout replacement • Library Roof and flashing replacement • Public Works furnace and AHU replacements • City-wide HVAC Controls Replacement • Fish Hatchery Roof replacement • City Hall Electric Panel Replacement • Plaza Room Audio Replacement • New FS 16 equipment Door Operator 2026 $10,000 Library HVAC Replacement $5,000 Museum Roof Stabilization $160,000 Plaza Room Plumbing Replacement $145,000 Plaza Room entry Door Replacement (4) FAC Card Reader Access (8-10 Doors) $,000 FS 16 HVAC unit Replacement 35,000 $35 City Hall Access Control & Security Upgrades $25,000 Log Cabin Roof Replacement $15,000 Wade James Theater Gutter Replacement $35,000 Public Works Electrical Panel Replacement Unforeseen Emergent Repairs & Replacements $100, 000 $45,000 $10,000 $80,000 $30,000 $40,000 $25,000 $30,000 $20,000 $45,000 $125,000 c IOF.EJfOR„ Ir MAINIENANCE-V, 0 L a m to O N LO N O Packet Pg. 639 12.1.a Budget Reductions • Custodial Staff person (Occupied position) Increased Revenue ($99,983) Addition of Custodial workload of 16 hours per week at WWTP est. $49,000 in new revenue pE L04, N 0 M co L a m a> N O N LO N O N Packet Pg. 640 12.1.a Expense Red uctions/Increased Revenue vs. Impacts • Reduced custodial staffing from Six to Five Reduced custodial operational hours by • Minimize supply costs with less expensive 28% at many locations supply options • Maximize energy efficiency system settings • Increase use of energy conservation devices • Utilize energy auditing to identify savings measures • Centralized waste pick-up • Reduce cleaning and sanitation intervals at City buildings L • Custodial 7-day per week schedule reduced to 5 or 6 depending on available staff hours • Increase service level for WWTP and Cemetery custodial services • Elimination of deskside trash and recycling pick up at all city buildings Addition of centralized trash and recycling areas at each city building floor Increase lighting and electrical conservation devices to minimize utility consumption and comply with new energy codes. OV cn�, Packet Pg. 641 12.1.a CITY OF WA EDMONDS S H I N G TU N 2025Public Works and Utilities Budget Engineering [DATE] [PRESENTER] Packet Pg. 642 12.1.a CITY OF EDMONDS WAS H I N GTO N I. Role of the department II. 2025 budget highlights III. What's new IV. Budget cut impacts Packet Pg. 643 12.1.a CITY OF EDMONDS WA S H I N G TO N THE ROLE OF [DEPARTMENT] Packet Pg. 644 12.1.a CITY OF EDMONDS WA S H I N G TO N 2025 BUDGET HIGHLIGHTS Packet Pg. 645 12.1.a CITY OF EDMONDS WA S H I N G TO N WHAT'S NEW Packet Pg. 646 12.1.a CITY OF EDMONDS WA S H I N G TO N BUDGET CUT IMPACTS Packet Pg. 647 12.1.a CITY OF EDMONDS WA S H I N G TO N THANK YOU Packet Pg. 648 12.1.a CITY OF EDMONDS WAS H I N GTO N 2025 Public Works and Utilities Budget Street/Storm Division Fund 111,423 Budget Pgs. 171— 174 & 179-180 Street 10/22/24 Phil Williams and Tod Moles 2025 Budget ° $2,817,461 a 2026 Budget $2,955,324 m N O N LO N O N Packet Pg. 649 CITY OF EDMONDS WAS H I N GTO N Nft Ift I. Role of the Division � II. 2025 budget notes III. What's new •BLS;,._ � ,�+. IV. Budget cut impacts Packet Pg. 650 12.1.a CITY OF EDMONDS 1 WAS H I N GTO N The Role of the Street/Storm Division Street Storm Ew r�- Street, maintains and improves 133 miles of rights -of -way, including street roadways, shoulders and alley base surfaces, traffic markings, signing and signal control devices, sidewalks and pedestrian facilities, roadside vegetation control, snow and ice control, and public street and pedestrian lighting. Stormwater Storm Drainage Utility staff conduct system maintenance, street sweeping, emergency flooding response, creek maintenance, and minor capital improvement projects. A major focus for the Division is to structure its services to comply with Federal Clean Water Act requirements and Phase II municipal stormwater permit issued by the State Department of Ecology. This requires periodic inspection of all catch basins, manholes, city -owned detention and treatment facilities and other stormwater collection system infrastructure , p L a m N N LO s, N O N Packet Pg. 651 12.1.a CITY OF EDMONDS WASH INGTON 2025 budget notes, budget cuts, and impacts II� Streets is &61-� • This division had several vacancies this year both long-term medical and retirements • All of our vacancies in 2024 have had to go unfilled resulting in a loss of approx. 4,400 man-hours of labor (approx. value $326,000). This has been necessary to help reset the structural budget problem in this division on the Street (General Fund) side of this budget • The impacts of this show up in nearly all areas of our work, including road striping, vegetation control, pothole patching, crack sealing, signal maintenance, crosswalk maintenance, painting of curbs and parking stalls, concrete work on sidewalks and ADA ramps as well as in other areas • Immediate concern heading into winter weather • These issues will be improved when we can begin filling some of these positions. The timing of that is not yet clear but the sooner the better • One very positive area has been in our 2024 safety performance O MAPa 'L m N N LO N 0 N Packet Pg. 652 12.1.a _�rl'• CITY OF EDMONDS Er W A S H I N G T 0 N 2025 budget notes, budget cuts, and impacts Storm • Stormwater service rates will rise by 8.5% in both 2025 and 2026 • We have a stormwater maintenance worker $20 • Vacancy in operations that has not been filled $50 Comparative Stormwater Rates j1( O r a N O to N 0 FSl- Savings of approx. $9,700/mo. $'to — --- $30 $20 — — — $10 t ity of City of City of City of City of city of City of lake City of City of City of Seattle Kirkland Everett Montlake Edmnds Mukilteo Forest Park Redmond Lynnwood Arlington Terrace (1) Monthly rates charged to single family residential properties. Includes utility taxes where charged. Packet Pg. 653 Spada Lake Water Chaplain reservoir 2025 Budget CITY OF EDMONDS $22,324,388 0 W A S H I N G T 0 N _ 2026 Budget $18,327,361 Sewer repair �� Sewer cleaning 2025 Budget m to 2025 Public Works = $19,093,543 N b 1' r -Ij N 2026 Budget N and Utilities Budget • $23,445,853 N N O r I _ O Water/Sewer Funds 421 & 423 Budget Pg. 176-177 & pg. 180-181 SD a. Q 3 O U a. Ln N 10/2 2/24 N _ Phil Williams and Brett Gehrke, Water/Sewer Manager a Packet Pg. 654 12.1.a CITY OF EDMONDS WAS H I N GTO N I. Role of the Division II. 2025 budget highlights III. What's new IV. Budget cut impacts Packet Pg. 655 12.1.a Spada Lake %-Wft „ 4CITY OF 'IE WA EDMONDS S H I N G T 0 N Role of the Water Division Edmonds potable water is purchased from the Alderwood Water Wastewater District who in turn sources their water from the City of Everett. The original water source is Spada Reservoir, located at the headwaters of the Sultan River about 30 miles east of Everett. From the Spada Reservoir, the water travels through pipelines to the City of Everett Treatment facility at Chaplain Reservoir. This Division of 10 highly -trained staff is responsible for the operation, maintenance, and safe delivery of high -quality potable water to our 10,400 customer accounts through 138 miles of distribution mains, 18 pressure reducing stations, three 1.5- million-gallon reservoirs, and one 3.0-million-gallon reservoir/pumping station (5- Corners). We are New main install Chaplain Reservoir Packet Pg. 656 12.1.a CITY OF EDMONDS WASH I N G TO N 2025 Water Budget Highlights Spada Lake %-Wf. • Retail Water Rate increase of 4.5% in 2024,2025,and 2026 • Wholesale cost of water from Alderwood est. to increase 5% in 2025 • Water sales budget in 2024 was $11,525,354. 2024 est. now $10,312,100, a reduction of $1,312,254. This needs to be monitored. If accurate, it is likely due to a wetter than usual summer growing season • Credit Card processing fees have risen from approx. $400,000/yr. when the program was started, to over $1,000,000/yr. now, as customers take advantage of this convenient payment method • A predicted mild La Nina winter may bring colder, wetter weather to our area New main install Chaplain Reservoir Oki: Comparative Rates (1)(2) $120 - $100 $80 $60 $40 $s City of City of city of City of Mountlake Sedttle Edmonds Kirkland Terrace City of City of City of Everett Arlington Lynnwood (1) Assumes single family residential rates, a %" meter and 10 ccf of water consumption per seasonal rates are applicable. 1nClUdes utility takes wnere cha•ged. (2� Rates in effect as of January 1, 2024 Packet Pg. 657 12.1.a CITY OF EDMONDS W A S H I N G T O N Role of the Sewer Operations Division — Dept. 75 - Collection The Sewer Operations Division is responsible for the repair, maintenance, and operation of 14 pump stations, 3,200 sanitary sewer manholes, and over 186 miles of sanitary sewer mains serving 9,800 customer accounts. Seven permanent employees are responsible for these functions as well as maintenance of 26 grinder pumps. • Sewer Department has 9 FTE at full staff • Operate sewer jetting equipment and the TV truck for the inspection , evaluation and rating of sewage system piping • Work hand in hand with Engineering to prioritize pipe replacement, lining, or other appropriate repairs • Staff perform new sewer line installations as well as the repair, maintenance and operation of all existing piping !025 Budget �19,093,543 !026 Budget '2314451853 0 a 0o N O N LO N 0 N Packet Pg. 658 i CITY OF EDMONDS �WASH I NGTON Role of Sewer Division — Treatment Plant Operations - Dept. 76 • The City owns and operates a conventional Activated Sludge Wastewater Treatment Plant (WWTP) with a capacity of 11.8 MGD. We provide treatment services to 80% of Edmonds residents, all of Mountlake Terrace, all of Olympic View Water and wastewater District, and much of Shoreline. • Due to the regional nature of the Treatment Plant, other agencies pay a proportionate share of both operating and capital expenditures. City of Edmonds pays approximately 50% of both 0&M and capital expenses. The city's WWTP staff of 19 cover operations between 14 — 24 hours each day, depending on weather and biosolid volumes. • Wastewater treatment is heavily regulated by USEPA and the State Dept. of Ecology. All operators need to obtain and maintain certifications to be able to work at the facility. We have completed 7 major energy savings projects over the last decade and are right now beginning start-up of our new gasifier system for biosolids treatment. 12.1.a ~ � O � r O • d ►A a ► a, ` m t �� AM o N Packet Pg. 659 12.1.a CITY OF EDMONDS WAS H I N GTO N Budget Highlights — Sewer Division — Dept. 75,76 Retail Sewer Rates will rise for all classes of customers by 10.5% in 2025 and 10% in 2026 Rates still remain competitive with peer agencies DP submitted for (1) additional Operator position with addition of the gasifier !025 Budget �19,093,543 !026 Budget '2314451853 Comparative Sewer Rates (1) $2a,j I $0 Ih$ :6 0 $140 — $120 — — — - — — — SIX -- $RO $60 — — $40 $20 S- - -- City of City of C'ty of City of City of City of City of city of Seattle Arlington Kirkland Mountlake lynnwooci Redmond Edmonds Everett Terrdce III Reaidennal rate. Assumes 10 crf of water consumption per month, where rates include a vanable component dependent on water consumption volume. Includes utility tares where charged 0 0 a 0 m N N to N O N Packet Pg. 660 12.1.a CITY OF EDMONDS WAS H I N GTO N 2025 Public Works Budget Equipment Rental (Fleeffund5ll (A&B) Budget Book Pg. 182 —183 10/22/24 Presented By: Phil Williams and Carl Rugg 0 r w _ L a m a> m to N O N LO N O N Packet Pg. 661 12.1.a CITY OF EDMONDS WAS H I N GTO N I. Role of the department II. 2025 budget highlights III. What's new IV. Budget cut impacts Packet Pg. 662 12.1.a CITY OF EDMONDS �- WAS H I N GTO N The Role of Equipment Rental (Fleet) • Provide safe and reliable vehicles/equipment to support the operations of Public Works, Police, Parks Maintenance, Recreation, Cemetery, Building, Planning, and Information Services. We achieve this through • Vehicle and equipment acquisition • New vehicle upfitting • Decommission and surplus vehicles and equipment • Maintain and operate the fuel site at Public Works • Maintain and repair all city vehicles and equipment • Emergency response support Packet Pg. 663 Fleet Inventory of 230 Vehicles and Equipment • Passenger Vehicles • Medium and Heavy -Duty Trucks • Maintenance Vehicles • Civil Engineering support equipment • Police Vehicles • Heavy machinery and construction equipment • Trailers • Backup power generators • Hybrid, EV, and alternative fuel vehicles A 4\. 11 -ik a y L � a d 01 7 m N O N LO N O N It N N N O 0 y .40 O a LO 00 N O N �I E M a Packet Pg. 664 Alliance AutoGas POWERED BY PROPANE Edmonds Green Fleet 2024 Green Fleet Improvements • 5 Propane Converted Vehicles Total Fleet Improvements • 13 Fully Electric Vehicles • 15 Hybrid Vehicles • 38 Propane Converted Vehicles 163 on the road vehicles 405/c are running on electric, hybrid, or alternative fuels Exceeding future Federal and State goals by 2030 EV I J_ 17" The City is dedicated to reducing environmental impacts by continuing purchases of EV, Hybrid, and alternative -fueled vehicles consistent with our Climate Action Plan m N O N L0 N N N _ N N N C 0 2024 Fleet Achievements • Completed 5 propane conversions • Put into service 18 new vehicles • 11 Additional new vehicles will be in service by the end of 2024 • Upfitted 15 new police patrol vehicles • Completed 673 work orders • Satisfactory Results from a citywide Fleet Stakeholder satisfaction survey. Results can be viewed using the QR code below. I I J 11111111111111IIIr mmiuml WHIIEWWWUMM 0 o- Work Orders by Work Type 242 ACCIDENT COMPLETE ANNUAL NEW 13 VEHICLE SET 8 UP 3 OUTSIDE _ 2 AGENCY 1 REPAIR 1 L PARTS ONLY -7 PREV MAINT ANENCE PROPANE - REPAIRS L REPAIR `• TRAILER N C O c as rn L A 7 m N O N Lr) N O N le N N N O T O M LA L d O IL Ln N CD N C O E Z v R Q Packet Pg. 666 12.1.a CITY OF EDMONDS WA S H I N G TO N 2025 BUDGET HIGHLIGHTS Packet Pg. 667 Fund 511 2025 Decision Packages M =v"r 70-25001 2025 Pre -Scheduled Vehicle Replacements /70-25004 Operations Expense Reductions • 104-ITS 2004 Ford Taurus • 66-STM 2012 Elgin Crosswind Street Sweeper $ 4901000 -$ 771700 • Replaced with 2025 Nissan Leaf EV • Replaced with 2025 Elgin Crosswind Street Sweeper N C O M C O N L A IM 2018 - m $636,001 N 2019 - $1,750,00� N 2020 - $628,001 N 2021- $262,001 0 2022 - $485,001 0 2023 - $633,001 2024 - $475,001 a 2025 - $490,001 O IL N O N C O E Z v R Q Packet Pg. 668 12.1.a CITY OF EDMONDS WA S H I N G TO N WHAT'S NEW Packet Pg. 669 Budget Reductions and Inflation Impacts Decision Package 770-25004 Equipment Rental Operations Expenses All increases are a result of inflation on cost of materials Overall Reductions of $77,000 Reductions • Diesel Fuel-$201000 • Regular Unleaded-$501000 • Propane-$30,000 • Bio Diesel-$51000 • Uniforms • Supplies • Communications • Miscellaneous • Interfund Rental Increases $500 $6,000 $500 $3,000 $17,300 II •� s.a7 o ' 0 M L A a m N 0 N W) N O N le N N N O T O M U) L IL O IL W) N O N C Z Q aket Pg. 670 12.1.a CITY OF EDMONDS WA S H I N G TO N BUDGET CUT IMPACTS Packet Pg. 671 Expense Reduction Initiative Fleet Goals • Extend replacement intervals • Reduce outsourced labor costs • Reduce overall Fleet assets • Minimize material costs • Dedication to our Green Fleet Program to reduce CO2 Emissions • Maximize efficiencies to increase turnaround time • Extend maintenance intervals Impacts to Operations • Extended vehicle service life may result 3 higher maintenance and repair costs • Reducing outsourced labor and material costs could result in longer than average out of service time for repairs. • Reducing Fleet assets will impact daily operations of those departments whose vehicles are sold 61 • There will be no reduction in the reliability and safety of Fleet assets. Operational improvements in 2025 will reduce city-wide Interfund Rental Rates and improve the overall impact to the general fund and utility fund in 2026 Of F DV C1 R Packet IP 672 12.1.a CITY OF EDMONDS WA S H I N G TO N THANK YOU Packet Pg. 673 12.1.b CITY OF \� WA EDMONDS S H I N G T 0 N The 2025 Budget Information Services 10/22/2024 Brian Tuley —Information Services Manager m a� m co N 0 N LO N 0 N Packet Pg. 674 12.1.b OF EDMONDS WAS H I N GTO N department 2025 budget highlights What's Budget impacts m a� m co N 0 N Lo N O N Packet Pg. 675 12.1.b CITY OF EDMONDS WAS H I N GTO N THE ROLE OF INFORMATION SERVICES Information Services ensures City digital assets are: • Available • Reliable • Verifiable m a� m co N CD LO N O N Packet Pg. 676 12.1.b m a� m co N O N 6 N O N C O .y d N N C O C d N d L a m a� m T c a� E c� a a� 0 LO N O N r� C d E t U fC rr Q Packet Pg. 677 12.1.b We achieve this through: • Direct and indirect support • Help desk • Security investments • Anti -virus /anti-malware • Firewalls • Policies &procedures • Patching • Scheduled hardware replacements • Research, industry trends, standards • System evaluations, replacements and upgrades Packet Pg. 678 12.1.b m a� m co N O N 6 N O N C O .y d N N C O C d N d L a m a� m T c a� E c� a a� 0 LO N O N r� C d E t U fC rr Q Packet Pg. 679 12.1.b CITY OF EDMONDS `f WASH I NGTON changes from previous year • $68,222 increased costs in existing software (price increases) • $356,464 accounting system replacement • $97,000 reduction in allocation for computer equipment • Reducing the number of workstations • Increasing life cycle period of computers Packet Pg. 680 12.1.b m a� m co N O N 6 N O N C O .y d N N _ O C d N d L a m a� m T a� E a a� 0 LO N O N r� _ d E t U fC rr Q Packet Pg. 681 12.1.b CITY OF EDMONDS WAS H I N v TO N Eliminating Microsoft Outlook licenses for boards and commissions Requires the build and maintenance of an additional internal email server. There is no cost, as we are currently licensed for this. IT staff will need to create contact cards within the City outlook system providing contact information for the external members. Extending Hardware life cycle May increase hardware failure rates requiring increased support and management from IT. IT will need to monitor stations and failure rates closer to ensure acceptable up times and performance. Eliminating camera oaerator Selecting per -programmed camera positions will be operated by the City Clerk during council meetings. Increasing work loads Cost increases are pushing the evaluation of "open source" solitons which require longer R&D / compatibility testing, extended rollouts, and often add labor. We are more actively evaluating the city software portfolio Packet Pg. 682 12.1.b CITY OF EDMONDS Closing Thoughts -Technology Industry Trends Era of extreme greed by technology companies (greed: price increases greatly exceeding inflation) Edmonds Examples: • 2020 Microsoft licensing spend $67K, 2024 Microsoft cost $169K • 2020 Adobe spend $4K, 2024 Adobe cost $21 K • 2020 backup appliance maintenance $2800, 2024 cost $10.5K • 2020 911 database cost $1200, 2024 cost $6000 • 2020 helpdesk software $9K, 2024 cost $18.4K • Comparison: food costs up 25% since 2020 * Methodologies: • Corporate acquisitions • Forced cloud migrations • Licensing changes from perpetual to subscription models These trends are acceleratin (152% increase) (675% increase) (275% increase) (400% increase) (106% increase) m N O N LO N O N * Food cost increase Yahoo! Finance May 51", 2024 https://finance.yahoo.com/news/much-grocery-prices-increased-since-140029491.html. Packet Pg. 683 12.1.b CITY OF EDMONDS WAS H I N GTO N THANK YOU m a� m to N 0 N Lo N O N Packet Pg. 684 12.1.c CITY OF `f W A EDMONDS S H I N G T 0 N The 2025 Budget Edmonds Municipal Court October 22, 2024 Judge Neil Weiss and Uneek Maylor, Court Administrator Packet Pg. 685 12.1.c CITY OF EDMONDS `f WAS H I N GTO N I. The Role of Municipal Court and the Importance of Courts II. Court Operations and Budget III. Intake IV. Court Recommendations for New Red Light Program vi c 0 W i a N O N L0 N CL L 0 a a a� _ m L 0 tU .v LO N N _ N E t V LO r+ Q Packet Pg. 686 12.1.c CITY OF EDMONDS WAS H I N GTO N THE ROLE OF MUNICIPAL COUR AND THE IMPORTANCE OF COL Packet Pg. 687 Why are courts important? • Uphold Due Process • Protect the Rule of Law • Foster Trust in Government • Promote Justice • Safeguard Constitutional Rights Mission Statement Providing the Community Access to Justice with Respect and Integrity Packet Pg. 688 Pmlc-� Top Priorities for Edmonds — Open Ended research Housing affordability is a top -of -mind concern to residents, as is public safety. Overdevelopment concerns are also cited. Q4. If you could only pick one issue, what do you think should be the top priority for the City of Edmonds government to address over the next two years? (Open-ended question; Verbatim responses coded into categories below) Crime/Public safety 10% Overdeve Budget/Fiscal responsibility 7516 Road/Transportation infrastructure 6% Parking 6% Traffic safety/enforcement 6% Homelessness 5% Bike/Pedestrian lanes 5% Cost of living/Taxes 5% Schools/Education 4% Climate change/Environment 3% Parks/Recreation 3% Maintaining city aesthetic 3% Other = 11% Source: City of Edmonds, Community Survey, July 2024. 24-9336 Edmonds Community Survey 18 Packet Pg. 689 Role of Courtin Public Safety • Bail and Release Decisions • Pre -Trial Monitoring • Post -Conviction Probation • Support through Community Court • Alternative Sentencing • Adjudicating Traffic Laws to Enhance Public Safety • Collaboration with Law Enforcement and Service Providers .-h 12.1.c CITY OF EDMONDS WAS H I N GTO N COURT OPERATIONS AND BUE Packet Pg. 691 What the court does - J l In -Court - • Criminal • Pre-trial & Pre-trial Monitoring • Trials • Post -Conviction & Probation • Community Court 1 • Infractions • Hearings - Traffic & Non -Traffic; Parking; and Photo Enforcement • Civil Hearings • Potentially Dangerous/Dangerous Dog Hearings • Vehicle Impound • Out -of -Court % • Record Keeping • Probation • MRT Programs • Processing • Payments I • Phones • Passports Packet Pg. 692 % of Expenditures of Municipal Court - General Fund - By Department t I 2019 2020 2021 2022 � Actuals - Court � Actuals -Total _% of Expenditures 3.50% U) C O R 3.00% y N O L a 2.51% a, 2S09G � m cc N O N LO 2.00% N O N C �O CL L 1.50% 3 O IL d a� LOM 3 CO O Q M 0.50% a N 0.00% N R c m E Source: City of Edmonds Finance Department ("Adopted Budget" 2024; 2022) ("General Fund Expenditures by Department"). Edmonds, WA. Packet Pg. 693 Money Saving Measures • Grants • 2024 State G rants - $107,630.88 • Partnerships • Plans to Reduce Spending own • Consolidation of Computers • Consolidation of Interpreter Calendars • Upcoming Case Management System update (statewide) Packet Pg. 694 12.1.c Impact of Budget Cuts • Possible Loss of Community Court Location • Located on Hwy 99 — accessible • Location for MRT Class • Does not mean loss of Community Court —just location • No Second probation officer • Higher workload for probation • No coverage • Limits supervision ability • Limits impact per user • Lower MRT & DV-MRT Programs from 4 classes to 1 12.1.c CITY OF EDMONDS WAS H I N GTO N INTAKE CL L 3 0 a a� a� m L 0 U u) N O N r-� _ Z V R r+ a+ Q Packet Pg. 696 Total Criminal Intake $120,000 $100,000 $60,000 $40,000 $20,OOU $ 2024 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Thru August ■Total Criminal Intake $109,03 $107,29 $113,54 $103,48 $125,11 $110,47 $82,508 $50,149 $56,072 $23,907 $20,703 ■ Total Criminal Intake Source: Washington Administrative Office of the Courts. Courts of Limited Jurisdiction Annual Report Annual Caseload Reports and YTD Report. - 1MMI Packet Pg. 697 12.1.c Court is not a Revenue Generator • Problems with Legal Financial Obligations (LFOs) in criminal cases: • What happens for indigent defendants: • High interest rate (12%) and collection fees • add to financial obligation over time Owe money for long time • Inability to pay "on average, a person who pays $25 per month toward their LFOs will owe the state more 10 years after conviction • How that impacts individuals: • Owe high amounts due to interest and fees • Inequity based on poverty • "The inability to pay off the LFOs means that courts retain jurisdiction over impoverished offenders long after they are released... " • Barriers for stability • "The court's long-term involvement in defendants' lives inhibits reentry: legal or background checks will show an active record..." Source: State v. Blazina, 182 Wash. 2d 827, 837, 344 P.3d 680, 685 (2015) 12.1.c Court is not a revenue generator (Con't) • Waste of court resources: • "the State cannot collect money from defendants who cannot pay, which obviates one of the reasons for courts to impose LFOs. See RCW 9.94A.030. For example, for three quarters of the cases sentenced in the first two months of 2004, less than 20 percent of LFOs had been paid three years after sentencing." • Disproportionality: • "Significant disparities also exist in the administration of LFOs in Washington. For example, drug - related offenses, offenses resulting in trial, Latino defendants, and male defendants all receive disproportionately high LFO penalties. " • "Additionally, counties with smaller populations, higher violent crime rates, and smaller proportions of their budget spent on law and justice assess higher LFO penalties than other Washington counties" Source: State v. Blazina, 182 Wash. 2d 8271 8371344 RM 6801, 685 (2015) • House Bill 1783, which amends former RCW 10.01.160(3), prohibits courts from imposing... fees on indigent defendants. Source: State v. Ramirez, 191 Wash. 2d 7321, 7391 426 RM 7141, 718 (2018) Packet Pg. 699 Infraction Intake Compared to Criminal Case Intake $600,000 $500,000 $400,000 $357,310 $300,000 $200,000 $100,000 $82,50 2020 $358,792 $50,14 2021 " Total Criminal Intake $219,620 $56,072 0 2022 $253,657 $23,907' 2023 S Total Infraction Intake $559,790 $20,702 2024 Thru August c 0 R c m as L IL m aM m m N 0 N LO N O N C 'o a L 3 0 IL d CD 0 m 0 t� �a a .2 0 LO N O N c m E a Source: Washington Administrative Office of the Courts. Courts of Limited Jurisdiction Annual Report Annual Caseload Reports and YTD Report. Packet Pg. 700 Infraction - Total Filings compared to Intake (in Dollars) 8000 $600,000 7000 5000 EM 3000 2000 1000 2020 2021 2022 2023 2024 Thru August MTotal Infraction Filings 3724 3842 2650 2936 6939 — Total Infraction Intake $357,310 $358,792 $219,620 $253,657 $559,790 MTotal Infraction Filings — Total Infraction Intake $Soo,000 $400,000 $300,000 $200,000 $100,000 Source: Washington Administrative Office of the Courts. Courts of Limited Jurisdiction Annual Report Annual Caseload Reports and YTD Report. Pack et Pg. 701 12.1.c Ability to Pay Hearing You must respond by midnight of the DUE DATE by one of the following methods. Mailed responses must be postmarked by midnight of the DUE DATE. IF YOU DO NOT RESPOND BY THE DUE DATE. the Court will find that you committed the infraction and add a late fee. If you fail to pay, the Court may refer your case to a collection agency. Failure to pay may also result in non -renewal of your vehicle registration pursuant to RCW 46.16A.120. r. PAY THE $130.00 PENALTY ;see instructons on bacF -DR ENTER INTO A PAYMENT PLAN WITH THE MUNICIPAL COURT (see payment options): OR 3. REQUEST A MITIGATION HEARING TO EXPLAIN THE CIRCUMSTANCES (using the form beknw); OR 4. REQUEST A HEARING TO CONTEST THE NOTICE GF INFRACTION (using the fom-, below): OR 5. REQUEST AN ABILITY TO PAY HEARING fusing the form below), OR 6. SUBMIT A DECLARATION OF NON-RESPONSIBILIT . This notice represents a determination that a speeding in a school zone violation has been committed. This determination will be final unless contested as provided in Chapter 46.63 RCW. =Detach ana ra r TO REQUEST A HEARING. USE THIS COUPON. Your hearing options include A HEARING TO EXPLAIN THE CIRCUMSTANCES: By requesting a mitigation hearing. you will be deemed to have committed the infraction. You may not subpoena witnesses for this hearing. You would request a mitigation hearing if you agree you committed the infraction but believe the circumstances may be such that the court could reduce the penalty. A HEARING TO CONTEST THE INFRACTION: At a contested hearing, the City has the burden of proving by a preponderance of the evidence that the infraction was committed. You may subpoena witnesses including the officer who issued this Notice of Infraction. If you request a contested hearing the Court vnll schedule a prehearing conference, which you may waive by using the form attached to the Notice of hearing that the Court will send you. A HEARING TO DETERMINE ABILITY TO PAY: By request an ability to pay hearing, you admit responsibility for the infraction and agree to appear at your scheduled hearing to provide evidence regarding your inability to pay the penalty in full. Mailed responses must be postmarked by midnight of the DUE DATE. Tn --t a h.- -,n a rh.: - Packet Pg. 702 12.1.c Infraction Financial Screening Form EDMONDS MUNICIPAL COURT FINANCIAL SCREENING FORM DETERMINACION DEL ESTADO DE FINANCIERO PARA EL TRIBUNAL MUNICIPAL DE EDMONDS Name I Nombre Address I DireccOn City I Ciudad State I Estado Zip I C.P. 1. Place an Y next to any of the following types of assistance you receive: Marque con una X los tipos de asistencia que reciba. CONFIDENTIAL CONFIDENCIAL Welfare I Bienestar social Poverty Related Veterans Benefits I Beneficros de veteran r obreza Food Stamps I Estampillas de Temporary Assistance for Needy Families I comida Asistencia Temporal para Familias Necesitadas Medicaid / Medicaid Refugee Settlement Benefits I Seneficlos de Reasentamiento de Refu iados Supplemental Security Income (SSI) Aged, Blind, or Disabled Assistance Program / I Seguridad de Ingreso Programa de Asistencia para Ancianos, Ciegos Su lementano SSI o Disca acitados Pregnant Women Assistance Other (please describe) I Otro (describa): Benefits l Beneficios de Asistencia ra Mu eres Embarazadas 2. Do you work or have a job? _yes _no If so, take-home pay: S 6Trabaja o Gene empleo? si no Si trabaja, salano neto: $ Occupation: Employer's name & phone #: Ocupacion: Nombre y telefono de empleador: 3. Do you have a spouse or state registered domestic partner who lives with you? _yes no 6Tiene un conyuge o pareja domesbca registrada con el estado que vive con usted? si no Does shethe work? _yes _no B so, take-home pay: $ ZTrabaja su pareja? si no Si trabaja, salano neto: 3 Employer's name I Nombre de empleador 4. Do you and/or your spouse or state registered domestic partner receive unemployment, Social Security, a pension, or workers' compensation? _yes _no 6Recibe usted y/o su conyuge o pareja domestica registrada beneficios por desempleo, Seguro Social, una pension o compensacion Para trabajadores7 si no If so, which one? I St contesto que si, 4cual? Amount I Monto: $ Name* r Address Street Address Address Line 2 City State / Province /Region Postal/Zip Code Country 1. Check off any of [I Welfare the following types 1] Food Stamps of assistance you [I SSI receive: [I Medicaid [I Pregnant Women Assistance Benefits [ Poverty Related Veterans' Benefits [I Temporary Assistance for Needy Families [I Refugee Settlement Benefits [I Aged, Blind or Disabled Assistance Program LI Other 2. Do you work or [I Yes, go to next lines have a job? - No A. Take home pay$ B. Occupation: C. Employer's name & phone #: 12.1.c EDMONDS COURT RECOMMENDATIONS FOR NEW Packet Pg. 704 Proposed Budget 240 Red Light The city authorized the use of automated Program red-light cameras at various intersections. These cameras are Intended to directly impact driver behavior by ensuring compliance with red light laws. The court's role Involves processing citations, handling contested and mitigated requests, and manaeine oavments and collections - KEY ASSUMPTIONS FOR THE 2025-2026 BIENNIUM BUDGET: GENERAL FUND 2024 Forecast SSS 2025 Proposed Budget SSS % 2026 Proposed Budget SSS % Property Tax - Regular 11,390,000 1- 532,000 1.25% 11,676,000 1.25% Property Tax - EMS 4,360,000 4,404,000 1.25% -100% Sales &Use Tax- Regular 12,210,902 12,577,229 3% 13,017,432 3.50% Sales & Use Tax- Criminal Justice 1,000.000 1,000,000 0% 1,000,000 0.00% Utility Tax Electric Utility Tax 1,950,000 2,025,000 4% 2,100,000 4% Gas Utility Tax 800,000 680.000 -15% 680,000 0% Solid Waste Utility Tax 385,000 380,000 1% 390,000 0% Water UtllityTax 937,006 1,021,330 9% 1,113,250 91/6 Sewer Utility Tax 1,123,814 1,241,815 11% 1,365,996 10% StormwaterUtiityTax 659,400 715.449 9% 776,262 8% TV Cable UtilityTax 775,000 736,000 -5% 716,000 3% Tole hone 5 000 -28% 465,000 0% WOM ranspertFees 1,350,000 1,300,000 -4% School Zone Cameras 550,000 550,000 0% 550,000 0% Red Light Cameras 2,500,000 2,500,000 tors 160,000 313,000 96%1 326,000 10 t $144,000 $230,292 enue LE 0 0 1.5 2.0 Source: City of Edmonds Finance Department PROPOSED BIENNIUM BUDGET, pg. 11; pg 77 Packet Pg. 705 Court Estimated Red Light Intake Intake Estimation # of Cameras - 220th and Hvvy 99 Citations per Camera 550 # of Cameras - 100th and SR 104 2 Citations per Camera 400 Total Number of Citations 2450 Bail amount per Infraction S 130.00 Average �Aitigation S 52.00 of Infractions Paid Outright 52=_ of Infractions Paid Reduced 18:: ~: of Infractions Not Paid 20- Dismissed 10:: Total Intake Per Month 188, 552.00 tAonths of Operation 1 1 Total Intake Per Year S 2,074,072.00 U) aL m tM m N O N W) N 0 0 a L 3 0 IL d m 0 LO N O N a+ C d E a Packet Pg. 706 12.1.c Workload Estimation • Clerk Time • Document Preparation (All citations, 2.1 minutes per case) • Opening mail, processing disposition or request, processing citation filing • Money Management (All cases, 5 minutes per case) • Processing payment or collections using manual entry in Judicial Information System • Hearing Time (Cases with hearing requests only, 20 minutes per case) • Creating digital file, scanning documents, setting hearing, reviewing decision, entry of decision, in -court time, communicating decisions or follow-up, etc. • Additional judicial time (Cases with hearing requests only) • Additional interpreter time (as needed per citation) Packet Pg. 707 1 Clerk Workload Estimator Total Number of Citations per month � of Hearing Requests per month (Lynnwood Municipal Court Reported Rate) Hearing requests per month (Total) Document Prep Time per month, hours (@ 2.1 minutes per case) Money Mangement per month, hours (@ 5 rains per case) Hearing prep and consideration time per month, hours (!a,' 18.5 _., 20 rains per hearing) Total Clerk Hours per month @ 18.51', hearing Rate FTE Hours per Month Total # of FTEs Needed 18.54 453 85.75 204.17 151.08 441.00 160 2.76 c M L a m a� 3 m N 0 N LO N O N O M 3 O a m 3 m 3 O U 3 LO N O N C d E t V R Q Packet Pg. 708 12.1.c State Statutory Mandate to Fund Administration • RCW 46.63.220(13)(a)(ii) Except as provided in (d) of this subsection, a county or a city may only use revenue generated by an automated traffic safety camera program as authorized under this section for: ...The cost to administer, install, operate, and maintain the automated traffic safety cameras, including the cost of processing infractions. Court Requests for New Red Light Program 1. Budgeted Revenue (net, red light only) - $2,000,000 2. Additional Clerk FTEs 2025 - 2.66 3. Additional Pro Tem budget, per year - $25,1000 4. Additional Interpreter Budget, per year - $15,000 12.1.c CITY OF EDMONDS WAS H I N GTO N THANK YOU QUESTIONS? CL 0 a a� a� m L 0 U u) N O N r-� _ Z V R r+ a+ Q Packet Pg. 711 12.1.d CITY OF WA EDMONDS S H I N G T 0 N The 2025 Budget PLANNING and DEVELOPMENT DEPARTMENT OCTOBER 22, 2024 SHANE HOPE a N C O y d L N m N O N L0 N O N m �_ Ln L a d a� m a m 0 0 06 a Lo N O N r a Packet Pg. 712 12.1.d CITY OF EDMONDS W A S H I N G T 0 N i„ i tea° Role of the Planning and Development Department L) r C d t V lC rr rr Q Packet Pg. 713 12.1.d Planning and Development Who we are Planning &Development is a multidisciplinary team of professionals specialized in building, planning and code enforcement. Building (8) Planning (9) Code Enforcement (1) Administration (2) Director Code Administrative Enforcement OfficerAssiStant (2 PT) Building I Planning Manager Official Plans Examiner PermitI P Administrative (2) Supervisor Assistant Sensor Combination Senior Permit Senior Building Inspector Coordinator Planner (2) 1 H Assoclate Building Planner Inspector (2) Planner (2) Code Development Senior Planner Urban Forest Planner Packet Pg. 714 Planning and Development What we do Planning & Development's mission is to preserve and enhance our community's environment and quality of life. We take pride in: • Providing accurate, consistent, and timely permit processing • Improving and extending public infrastructure • Promoting building safety and managed land use • Implementing adopted City codes, policies, plans, and standards • Protecting the public's health and safety • Providing excellent customer service 12.1.d Planning and Development P&D Programs Current Planning Long Range Planning Administration Code Enforcement 7 Am Development Permit Review and Inspections Boards, Commissions and Committees Business License Review Professional Development and Mandatory Training W Packet Pg. 716 PERMITTING ACTIVITY HISTORY $2,000,000 $1,800,000 -------------------------------------------------------------------------------------------------------- ------------------------------------------ -- $1,600,000 ---------------------------------------------------------------------------------------------------------------------------------------------------------- $1,400,000-------------------------- ------------------------------------------------------------------ -- -- ------------------------------------- ------ ---------------- $1,200,000 ------------------------------------------------------------------------------------------------ - ------------------------- ----- -- -- -- -- --------- $1,000,000 ---------------------------- --------------------------------------- - -- -- -- -- -- -------------------------- -- -- -- -- -- -- -- $800,000---------------------------------------------------------- $600,000 - ---------------------------------------------------------------- $4007000 ------------------------------------------------------------- $200,000------------ ■ ■ -- -- --- --- --- -- -- -- -- -- -- ■ $0 Lo (.0 ti w M O r1 N M d ISM (D 1` M M O r1 N M d' ISM CO 1` M M O r1 M O M M M M M M M M M O O M M O O O O O O O O O O O O O O O O O O O O O O r-I rl rl 7-1 7-1 7-1 7-1 7-1 7-1 1H 7H 7H 7H 7-1 7-1 N N N N N N N N N N N N N N N N N N N N N N Total Devel Svc Revenue # Building Permits 2,000 1,800 1,600 1,400 1,200 1,000 800 600 400 200 0 0 a _ 0 a� y d L a a� a� m to N O N LO N O N C O CU C d N d a d m Q. a� 0 0 06 a LO N 0 N _ a� E U O a Packet Pg. 717 Planning and Development LONG RANGE PLANNING • Comp Plan Amendments • Development Code Updates — • Critical Area Code update • Legislatively -required updates • Climate related • Support to • Planning Board • Architectural Review Board • Historic Preservation Commission • Other _OP .NF- w a¢ ar .i.. if AL u O SD a w a) m N O N Lf> N O 0 a 3 m (Z N 0 0 06 a LO N O N m E V Q Packet Pg. 718 40 35 30 25 20 15 10 5 0 Planning and Development Code Enforcement Cases by Month 2021-2024 January Feb March April May June July August September October 0 2021 12022 0 2023 2024 III III November December V O SD a Im 3 m co N 0 N LC> N 0 N C O r r C N N d L a N CD 3 m T Q N 06 a Ln N O N C d w a Packet Pg. 719 12.1.d Planning and Development Current Planning Long Range Planning Administration Code Enforcement Construction Permit Review and Inspections Boards, Commissions and Committees Business License Review Professional Development and Mandatory Training Total Budget $4,029,272 Packet Pg. 720 12.1.d 12.1.d Target Reductions 4.5% The Planning and Development Department has a target to meet that is 4.5% of its 2025 budget amount. 2025 budget = 4.5% _ Reductions List $4,029,272 $181,634 $69,731 0.5 FTE Administrative Assistant from Planning Division $50,000 Waterfront Visioning Professional Services $62,000 Neighborhood Action Planning Professional Services $181,731 TOTAL REDUCTIONS Packet Pg. 722 12.1.d Impacts of Target Reductions 4.5% $69,731 0.5 FTE Administrative Assistant from Planning Division This current 1.0 FTE position still does a good amount of support for meetings and land use permit management, but it could be 0.5 FTE. Savings would be $69,731 (half of budgeted $139,462). Cutting further than this would require adding the workload to one or more other staff. $50,000 Waterfront Visioning Professional Services from Development Services Further studies for waterfront visioning was recommended by the prior P & D Director. Because we are now looking at a collaborative approach to identifying planning needs with the Port and other key stakeholders over the next year, we could eliminate about 2/3 of the professional services budgeted for this and refocus the topic to be only for waterfront studies that need technical analysis or environmental review in 2025. $62,000 Neighborhood Action Planning Professional Services from Development Services The amount of $100,000 was proposed in the 2025 budget for professional services to begin the development of Neighborhood Design Action Plans for centers and hubs. Such work would be a logical next step, based on community interest in more specific planning at the neighborhood level; this could help accommodate growth in the neighborhood, while also achieving economic development and an attractive, walkable environment. It is also consistent with discussion that has been part of the draft Comprehensive Plan update. Regardless, reducing the $100,000 budget amount by $62,000 would still allow the remaining $38,000 to be used for more specific planning in two or more priority neighborhoods in 2025. Packet Pg. 723 I 0 12.2 City Council Agenda Item Meeting Date: 10/22/2024 2024 October Budget Amendment Ordinance Staff Lead: Kim Dunscombe Department: Administrative Services Preparer: Kimberly Dunscombe Background/History Amend the 2024 Ordinance No. 4363 At the October 15, 2024, Finance Committee meeting, Councilmember Chen raised significant concerns regarding the proposed budget request for a $550,000 increase in appropriation authority for the General Fund. His concerns centered on the necessity of the request, and he expressed hesitation in moving forward with approval without further deliberation. Councilmember Chen articulated his desire to avoid a "rubber stamping" of the appropriation and emphasized the importance of not approving the increase simply to avoid other potential consequences. He suggested that more discussion is required to explore alternative options to work within the current appropriation limits over the next two months, rather than relying on additional funding. Staff Recommendation Staff recommends that Council approve Ordinance No. XXXX amending the 2024 Budget. Attachments: 2024 October Decision Package Exhibits 2024 October Budget Amendment Ordinance Packet Pg. 725 2024 October Budget Amendment 12.2.a Budget Amendment for: October 22, 2024 Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) This decision package gives budget authority for the City of Edmonds' Employee Picnic ($8,169), Labor Relations training($890) and Public Risk Management Association Training ($3,670). The training expenditures received reimbursement from WCIA, and the Employee picnic was funded with a private donation. Resources Previously Approved Budget By Council 3rd Quarter Budget Amendment Partially Funded One -Time Fund 001 GENERAL Name: Account Number Description 2024 2025 2026 2027 2028 001.000.22.518.10.31.00 Supplies $ 45 $ $ $ $ 001.000.22.518.10.31.10 Wellness Program Supplies 5,415 001.000.22.518.10.49.00 Miscellaneous 3,599 001.000.22.518.10.43.00 Travel 3,670 Total Expenditure Increase (Decrease) $ 12,729 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 001.000.367.00.000.00 Donation/Contributions $ 8,000 $ $ $ $ 001.000.337.09.000.00 Miscellaneous Interlocal Revenue 3,890 Total Revenue Increase (Decrease) $ 11,890 $ $ S $ Ending Fund Balance Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 001.000.39.508.00.00.00 Ending Fund Balance $ (839) $ $ $ $ Total Ending Fund Balance Increase (Decrease) $ (839) $ $ $ $ Packet Pg. 726 2024 October Budget Amendment 12.2.a Budget Amendment for: October 22, 2024 Item Description: The police department received three grants to cover additional services or equpment for our officers and the community. We received the ARTG Grant that will cover the salary and benefits from July 2024 - February 2025 including the supervision costs. We recieved the WSCJTC Wellness Grant which provided a massage chair and professional services for nutritional counseling and recovery and stretching instruction for our officers. The Police department also recieved the WATPA grant which will cover two years of Flock services for the PD to utilize in the course of performing their jobs. Department: Police Department Fund Name: 001 GENERAL Division:7 I Title: �Preparer: Alexandra Ehlert Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? On -Going Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Fin out on -going costs & revenues Account Number Description 2024 2025 2026 2027 2028 001.000.41.521.10.11.00 Salary for Erin Nathan - Social Worker S 33,929 $ 8,954 $ S $ 001.000.41.521.10.23.00 Benefits for Erin Nathan - Social Worker 2,876 1,013 00 1.000.41.521.10.4 1.00 Social Worker Supervision 1,080 270 001.000.41.521.10.35.00 Wellness Grant - Massage Chair 1,859 - 001.000.41.521.10.41.00 Wellness Grant - Professional Services 4,370 001.000.41.521.22.41.00 WATPA - Flock Grant 131,880 Total Expenditure Increase (Decrease) $ 175,994 $ 10,237 $ S S Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 001.00.334.01.110.00 WSCJTC - Officer Wellness Grant S 6,236 $ - $ S $ 001.00.334.00.000.00 AWC - Alternative Response Team Grant 37,885 10,237 001.00.334.00.000.00 WATPA - Flock Grant 131,873 - Total Revenue Increase (Decrease) S 175,994 $ 10,237 $ S $ Ending Fund Balance Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 Total Ending Fund Balance Increase (Decrease) S S S S S Packet Pg. 727 2024 October Budget Amendment 12.2.a Budget Amendment for: October 22, 2024 Item Description: Throughout 2024, the city's financial story has been shaped by several factors that have significantly impacted the General Fund. As the Mayor has discussed on numerous occasions, the ambitious goal of achieving a $3.2 million vacancy rate in the General Fund has proven difficult to realize. Historical vacancy data, along with the complexities of under budgeted collective bargaining agreement (CBA) negotiations, and unbudgeted separation payouts, have contributed to this challenge. The initial vacancy assumption did not fully account for these factors, leaving the General Fund short of its target. To maintain financial transparency, compliance, and to avoid a finding in the upcoming audit related to overspending within the General Fund appropriation authority, I am requesting an amendment to increase the General Fund spending authority by $550,000. This adjustment is necessary to align the budget with forecasted expenditures and to ensure the citv remains in compliance with state budeetary laws. Fund ' 001 GENERAL Name: 11'reparer: IVim Dunscombe Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 001.000.39.518.10.11.10 Offset vacancy rate adjustment $ 550,000 $ $ S $ Total Expenditure Increase (Decrease) $ 550,000 $ $ S $ Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 $ $ $ S S Total Revenue Increase (Decrease) $ $ $ S $ Ending Fund Balance Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 001.000.39.508.00.00.00 Ending Fund Balance $ (550,000) $ $ S S Total Ending Fund Balance Increase (Decrease) $ (550,000) $ $ S S Packet Pg. 728 2024 October Budget Amendment 12.2.a Budget Amendment for: October 22, 2024 Item Description: In 2023 the City applied for a capital grant from the Washington State Arts Commission for the Edmonds Creative District to create a Gateway Art Project at Anway Park adjacent to the ferry holding lanes. A reimbursable grant of $60,000 was awarded 3/1/24. The required match of $60,000 was donated by the Edmonds Arts Festival Foundation with an additional donation up to $15,000 to cover costs of the initial artist selection process. A cooperative agreement with EAFF was signed by the City in May 2024. The RFQ was approved by City Council 6/18/24 and the selection process is underway. Initial funds will be expended by the end of 2024 with the remaining funds expended in 2025 to complete the project. Department: Community, Culture & Economic Development Fund Name: 117 MUNICIPAL ARTS Division: Cultural Services Title: Creative District capital grant and donations for Gateway Art Project Prevarer: Frances Chapin Budget Amendment Type Previously Discussed By Council Date of Discussion or Budget Approval? Jun 18 2024 How is this amendment funded? lReimbursed by Grants or Outside Agencies What is the nature of the expenditure? On -Going Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Fill out on going costs & revenues Account Number Description 2024 2025 2026 2027 2028 117.100.64.573.20.41.00 Professional Service $ 35,000 $ 100,000 $ $ $ Total Expenditure Increase (Decrease) $ 35,000 S 100, $ $ S Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 117.100.367.00.000.00 Private Donation $75,000 $ - $ $ $ 117.100.334.05.800.01 WA Arts Commission Capital Grant - 60,000 Total Revenue Increase (Decrease) $ 75,000 $ 60,000 $ $ $ Ending Fund Balance Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 117.100.64.508.40.00.00 Ending Fund Balance $ 40,000 $ (40,000) $ $ $ Total Ending Fund Balance Increase (Decrease) $ 40,000 $ (40,000) $ $ $ Packet Pg. 729 12.2.a 2024 October Budget Amendment Budget Amendment for: October 22, 2024 Description: The city will receive unused ARPA funds from two beneficiaries. Shoreline Community College will return $75,000 of unused ARPA funds, and Washington Kids in Transition will return $40,000 in funds that were initially offered as a deposit at the beginning of the Housing Grant Program. This budget amendment adds the expenditure authority to use the returned ARPA funds towards the Edmonds Fire Contract before year's end, when all ARPA funds must be spent. Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) A Funds for Fire Contract Cain New Item For Council To Consider 100% Ending Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2024 2025 2026 2027 2028 142.000.39.522.20.41.50 Fire Service Contract $ 115,000 $ $ $ $ Total Expenditure Increase (Decrease) $ 115,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 142.000.333.21.019.00 Coronavirus Relief Fund $ 115,000 $ $ $ $ Total Revenue Increase (Decrease) $ 115,000 $ $ S $ Ending Fund Balance Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 Total Ending Fund Balance Increase (Decrease) $ $ $ $ $ Packet Pg. 730 12.2.a 2024 October Budget Amendment Budget Amendment for: October 22, 2024 Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) rd the 2024 bond issue for new water and storm funds along with the funding to refinance the 2013 revenue bonds. entry includes all the proceeds received, debt issue costs and refunding entries. Services Bond Issue and Previously Discussed By Council 5-28-2024 Ordiance#4358 Bond Ordinance 100% Ending Fund Balance One -Time Capital Fund MULTIPLE FUNDS Name: Account Number Description 2024 2025 2026 2027 2028 421.200.74.592.34.84.00 2024 Debt Issue Costs 90,951 $ $ $ $ 422.200.72.592.31.84.00 2024 Debt Issue Costs 23,936 421.000.74.592.34.84.00 2024 Debt Issue Costs 17,106 421.000.74.593.34.71.00 2024 Advance Refunding 2013 Bond Issue 753,175 421.000.74.5 99.34.7 1.00 2024 Payment to Escrow on 2013 Refunding 3,891,699 421.000.74.599.34.84.00 2024 Debt Issue Cost to Escrow on 2013 Refunding 19,295 424.000.71.597.30.55.00 Transfer Restricted Cash-2024 Bond Issue 278,030 422.000.72.592.31.84.00 2024 Debt Issue Costs 2,854 422.000.72.5 93.3 1.7 1. 00 2024 Advance Refunding 2013 Bond Issue 126,948 422.000.72.5 99.3 1.7 1. 00 2024 Payment to Escrow on 2013 Refunding 648,872 422.000.72.599.31.84.00 2024 Debt Issue Cost to Escrow on 2013 Refunding 3,220 424.000.71.597.30.55.00 Transfer Restricted Cash-2024 Bond Issue 117,953 423.000.75.592.35.84.00 2024 Debt Issue Costs 28,078 423.000.75.5 93.3 5.7 1. 00 2024 Advance Refunding 2013 Bond Issue 1,248,909 423.000.75.5 99.3 5.7 1. 00 2024 Payment to Escrow on 2013 Refunding 6,389,228 423.000.75.599.35.84.00 2024 Debt Issue Cost to Escrow on 2013 Refunding 31,672 424.000.71.597.30.55.00 Transfer Restricted Cash-2024 Bond Issue 446,533 Total Expenditure Increase (Decrease) 14,118,459 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 421.200.391.20.000.00 2024 Revenue Bond Proceeds 8,516,725 $ $ $ $ 421.200.392.20.000.00 2024 Revenue Bond Premium 1,074,252 422.200.391.20.000.00 2024 Revenue Bond Proceeds 2,241,300 422.200.392.20.000.00 2024 Revenue Bond Premium 282,662 421.000.393.00.000.00 2024 Refunding Bond 3,408,480 421.000.392.20.000.00 2024 Refunding Bond Premium 519,626 421.000.397.34.424.00 Transfer Restricted Cash-2024 Bond Issue 278,030 422.000.393.00.000.00 2024 Refunding Bond 568,616 422.000.392.20.000.00 2024 Refunding Bond Premium 86,338 422.000.397.38.424.00 Transfer Restricted Cash-2024 Bond Issue 117,953 423.000.393.00.000.00 2024 Refunding Bond 5,594,881 423.000.392.20.000.00 2024 Refunding Bond Premium 854,102 423.000.397.35.424.00 Transfer Restricted Cash-2024 Bond Issue 446,533 Total Revenue Increase (Decrease) 23,989,498 $ $ $ $ Ending Fund Balance Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 421.000.74.508.89.00.00 Ending Fund Balance (475,139) $ $ $ S 421.200.74.508.19.00.00 Ending Fund Balance 9,500,026 422.000.72.508.89.00.00 Ending Fund Balance (8,987) 422.200.72.508.19.00.00 Ending Fund Balance 2,500,026 423.000.75.508.89.00.00 Ending Fund Balance (802,371) 424.000.71.508.19.00.00 Ending Fund Balance (842,516) Total Ending Fund Balance Increase (Decrease) 9,871,039 $ $ $ S Packet Pg. 731 2024 October Budget Amendment 12.2.a Budget Amendment for: October 22, 2024 Description: Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) Record the 2024 revenue bond issue debt payment for December 2024 and remove the 2013 that was originally budgeted. Services nee impartment Fund MULTIPLE FUNDS the 2024 Revenue Bond Payment and Remove the 2013 Debt Payment Name: Previously Discussed By Council 5-28-2024 Ordiance #4358 Bond Ordinance 100% Ending Fund Balance On -Going Operating Fill out on -going costs & revenues Account Number Description 2024 2025 2026 2027 2028 421.000.74.591.34.72.30 2024 Revenue Bond Principal 170,205.00 $ $ $ S 421.000.74.592.34.83.30 2024 Revenue Bond Interest 258,380.00 422.000.72.591.31.72.30 2024 Revenue Bond Principal 44,916.00 422.000.72.592.31.83.30 2024 Revenue Bond Interest 60,882.00 423.000.75.591.35.72.30 2024 Revenue Bond Principal 124,881.00 423.000.75.592.35.83.30 2024 Revenue Bond Interest 121,223.00 424.000.71.591.31.72.00 2013 Revenue Bond Principal (15,000.00) 424.000.71.591.34.72.00 2013 Revenue Bond Principal (85,000.00) 424.000.71.591.35.72.00 2013 Revenue Bond Principal (150,000.00) 424.000.71.592.31.83.00 2013 Revenue Bond Interest (17,506.00) 424.000.71.592.34.83.00 2013 Revenue Bond Interest (104,765.00) 424.000.71.592.35.83.00 2013 Revenue Bond Interest (172,441.00) 421.000.74.597.34.55.24 Intefund Transfer to Fund 424 (189,765.00) 422.000.72.597.31.55.24 Intefund Transfer to Fund 424 (32,512.00) 423.000.75.597.35.55.24 Intefund Transfer to Fund 424 (322,441.00) Total Expenditure Increase (Decrease) (308,943.00) $ $ $ $ Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 424.000.397.31.422.00 Intefund Transfer to Fund 424 (32,512.00) $ $ $ $ 424.000.397.34.421.00 Intefund Transfer to Fund 424 (189,765.00) 424.000.397.35.423.00 Intefund Transfer to Fund 424 (322,441.00) Total Revenue Increase (Decrease) (544,718.00) $ $ $ $ Ending Fund Balance Increase (Decrease) Account Number Description 2,024.00 2025 2026 2027 2028 421.000.74.508.89.00.00 Ending Fund Balance (238,820.00) $ $ S S 422.000.72.508.89.00.00 Ending Fund Balance (73,286.00) 423.000.75.508.89.00.00 Ending Fund Balance 76,337.00 424.000.75.508.19.00.00 Ending Fund Balance (6.00) Total Ending Fund Balance Increase (Decrease) (235,775.00) $ $ S S Packet Pg. 732 2024 October Budget Amendment 12.2.a Budget Amendment for: October 22, 2024 Item Description: This budget adjustment is a continuation of the original carryforward adjustment from the 2023 budget that was submitted in January 2024. The original carryforward amendment submitted was for $1,600,000 and through capital project reductions and uncertanty of future project completions, the final carryforward was reduced to $690,000 with the intention to bring forward this remaining budget request at a later date. Completion of new police vehicle upfitting was uncertain in the beginning of 2024. Direction to complete these police vehicle projects require approval of the original funding from the 2023 budget. This amendment is to complete the upfitting of the 20 police vehicles that we received in September of 2023. Department: Public Works Fund Name: 511 EQUIPMENT RENTAL Division: Fleet Title: Fleet Manager Preparer: Carl Rues Budget Amendment Type Previously Approved Budget By Council Previous Year Carryforward Amendment Date of Discussion or Budget Approval? How is this amendment funded? 100°/ Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Icapital Expenditure Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 511.100.77.594.48.64.00 Equipment B-Fund $ 445,000 $ $ $ $ Total Expenditure Increase (Decrease) $ 445,000 $ $ $ $ Revenue Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 Total Revenue Increase (Decrease) $ $ $ $ $ Ending Fund Balance Increase (Decrease) Account Number Description 2024 2025 2026 2027 2028 511.100.77.508.89.00.00 Equipment B-Fund $ (445,000) $ $ $ $ Total Ending Fund Balance Increase (Decrease) $ (445,000) $ $ $ $ Packet Pg. 733 12.2.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4363 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2024 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4363 adopting the final budget for the fiscal year 2024 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 734 12.2.b Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR, MIKE ROSEN ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 735 12.2.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the th day of July, 2024, the City Council of the City of Edmonds, passed Ordinance No. XXXX. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4363 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2024. CITY CLERK, SCOTT PASSEY 3 Packet Pg. 736 12.2. b EXHIBIT "A": Budget Amendment Summary (October 2024) FUND NO. FUND DESCRIPTION 2024 UNAUDITED BEGINNING FUND BALANCE REVENUE EXPENDITURES 2024 ADJUSTED BUDGET ENDING FUND BALANCE 001 GENERAL FUND 2,492,460 51,490,376 52,776,516 1,206,320 009 LEOFF-MEDICAL I NIS. RESERVE 139,774 250,000 367,140 22,634 011 RISK MANAGEMENT RESERVE FUND - - - - 012 CONTINGENCY RESERVE FUND 2,228,672 - 2,228,672 014 HISTORIC PRESERVATION GI FT FUND 8,944 - 11,701 (2,757) 016 BUILDING MAINTENANCE 3,756,168 112,290 1,533,453 2,335,005 017 MARSH RESTORATION & PRESERVATION FUND 853,595 - 15,000 838,595 018 EDMONDS HOMELESSNESS RESPONSE FUND 200,000 - - 200,000 019 EDMONDS OPIOID RESPONSE FUND 74,119 50,000 - 124,119 104 DRUG ENFORCEMENT FUND 40,843 4,520 39,000 6,363 111 STREET FUND 4,701 2,630,600 2,662,492 (27,191) 112 COMBI NED STREET CONST/I MPROVE 2,734,808 5,396,813 5,395,315 2,736,306 117 MUNICIPALARTS ACQUIS. FUND 657,265 163,631 317,880 503,016 118 MEMORIAL STREET TREE - - - - 120 HOTEL/MOTEL TAX REVENUE FUND 151,247 124,371 131,400 144,218 121 EMPLOYEE PARKING PERMIT FUND 83,814 38,900 106,880 15,834 122 YOUTH SCHOLARSHIP FUND 17,868 1,740 3,000 16,608 123 TOURISM PROMOTIONAL FUND/ARTS 138,157 44,193 43,400 138,950 125 PARK ACQ/I MPROVEMENT 1,992,459 1,627,900 2,826,746 793,613 126 SPECIAL CAPITAL FUND 3,957,800 1,639,520 2,228,484 3,368,836 127 GIFTS CATALOG FUND 3,140,448 215,830 618,646 2,737,632 130 CEMETERY MAI NTENANCE/I MPROV 196,244 152,990 290,559 58,675 136 PARKS TRUST FUND - - - - 137 CEMETERY MAINTENANCE TRUSTFD 1,212,121 55,580 99,500 1,168,201 138 SISTER CITY COMMISSION 18,681 5,680 11,900 12,461 140 BUSINESS IMPROVEMENT DISTRICT FUND 37,682 79,209 103,545 13,346 141 AFFORDABLE & SUPPORTIVE HOUSING FUND 309,127 65,000 - 374,127 142 EDMONDS RESCUE PLAN FUND 36,932 6,984,475 6,984,475 36,932 143 TREE FUND 222,354 220,930 214,800 228,484 211 LID FUND CONTROL - - - - 231 2012 LTGO DEBT SERVICE FUND - 310,420 310,420 - 332 PARKS CONSTRUCTION 139,615 1,169,365 907,660 401,320 421 WATER 9,601,886 26,111,857 18,848,630 16,865,113 422 STORM 6,983,494 12,383,585 10,721,538 8,645,541 423 SEWER/TREATMENT PLANT 14,903,525 26,915,284 31,019,057 10,799,752 424 BOND RESERVE FUND 843,961 1,451,552 2,286,634 8,879 511 EQUIPMENT RENTAL FUND 5,298,245 2,779,730 3,219,212 4,858,763 512 Technology Rental Fund 421,587 2,173,664 2,011,076 584,175 617 FIREMEN'S PENSION FUND - - - - Totals 62,898,596 144,650,005 146,106,059 61,442,542 r C O E C d E Q O 3 m L d O V 0 le N CD N d C> C cC C L 0 r C d E C d E Q O co 3 m L d O w V 0 le N CD N C O E t t� R r Q Packet Pg. 737 12.2. b EXHIBIT "B": Budget Amendments by Revenue (October 2024) FUND NO. FUND DESCRIPTION Adopted Budget Ord.#4335 1/1/2024 Adopted Amendment Ord.#4349 2/27/2024 Adopted Amendment Ord.#4363 7/23/2024 Proposed Amendment Ord.# 10/22/2024 2024 Amended Revenue Budget 001 General Fund $ 51,056,792 $ $ 245,700 $ 187,884 $ 51,490,376 009 Leoff-Medical Ins. Reserve 250,000 - - 250,000 011 Risk Management Reserve Fund - - 012 Contingency Reserve Fund 014 Historic Preservation Gift Fund - - 016 Building Maintenance Fund 112,290 112,290 017 Marsh Restoration & Preservation Fund - - 018 Edmonds Homelessness Response Fund - - 019 Edmonds Opioid Response Fund 50,000 50,000 104 Drug Enforcement Fund 4,520 4,520 111 Street Fund 2,630,600 2,630,600 112 Combined StreetConst/Improve 4,946,998 449,81S - 5,396,813 117 Municipal Arts Acquis. Fund 87,776 855 75,000 163,631 120 Hotel/Motel Tax Revenue Fund 124,371 - - 124,371 121 Employee Parking Permit Fund 38,900 38,900 122 Youth Scholarship Fund 1,740 1,740 123 Tourism Promotional Fund/Arts 44,193 44,193 125 Park Acq/Improvement 1,627,900 1,627,900 126 Special Capital Fund 1,639,520 1,639,520 127 Gifts Catalog Fund 215,830 215,830 130 Cemetery Ma i ntena nce/I mprov 152,990 152,990 137 Cemetery Maintenance Trust I'd 55,580 55,580 138 Sister City Commission 5,680 5,680 140 Business Improvement District Fund 79,209 79,209 141 Affordable and Supportive Housing Fund 65,000 - 65,000 142 Edmonds Rescue Plan Fund 6,550,000 319,475 115,000 6,984,475 143 Tree Fund 220,930 - 220,930 211 Lid Fund Control - - 231 2012 LTGO Debt Service fund 310,420 310,420 332 Parks Construction 316,240 853,125 - 1,169,36S 421 Water 12,314,744 - 13,797,113 26,111,857 422 Storm 8,499,216 472,500 115,000 3,296,869 12,383,585 423 Sewer/Treatment Plant 20,019,768 - - 6,895,516 26,915,284 424 Bond Reserve Fund 1,996,270 - (544,718) 1,451,552 511 Equipment Rental Fund 2,706,730 73,000 2,779,730 512 Technology Rental Fund 2,173,664 - 2,173,664 617 Firemen's Pension Fund I - - Totals $ 118,297,871 $ 996,170 $ 1,533,300 $23,822,664 $ 144,650,005 r C O E C d E Q O 3 m L d O C� 0 le N CD N d C> C cC C L 0 r C d E C d E Q O co 7 m d O w V 0 le N CD N C O E t t� R r Q Packet Pg. 738 12.2. b EXHIBIT "C": Budget Amendment by Expenditure (October 2024) FUND NO. FUND DESCRIPTION Adopted Budget Ord.#4335 1/1/2024 Adopted Amendment Ord.#4349 2/27/2024 Adopted Amendment Ord.#4363 7/23/2024 Proposed Amendment Ord.# 10/22/2024 2024 Amended Expenditure Budget 001 General Fund $ 51,892,793 $ $ 145,000 $ 738,723 $ 52,776,516 009 Leoff-Medical Ins. Reserve 367,140 - - 367,140 011 Risk Management Reserve Fund - - 012 Contingency Reserve Fund - - 014 Historic Preservation Gift Fund 11,701 - 11,701 016 Building Maintenance Fund 1,125,274 408,179 1,533,453 017 Marsh Restoration & Preservation Fund - 15,000 15,000 018 Edmonds Homelessness Response Fund - - 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 39,000 39,000 111 Street Fund 2,662,492 2,662,492 112 Combined Street Const/I mprove 4,699,705 695,610 5,395,315 117 Municipal Arts Acquis. Fund 282,880 - 35,000 317,880 120 Hotel/Motel Tax Revenue Fund 131,400 - - 131,400 121 Employee Parking Permit Fund 26,880 80,000 106,880 122 Youth Scholarship Fund 3,000 - 3,000 123 Tourism Promotional Fund/Arts 43,400 - - 43,400 125 ParkAcq/Improvement 2,460,645 316,101 50,000 2,826,746 126 Special Capital Fund 1,379,355 714,754 134,375 2,228,484 127 Gifts Catalog Fund 618,646 - - 618,646 130 Cemetery Ma i ntena nce/I mprov 290,559 - 290,559 137 Cemetery Maintenance Trust I'd 25,000 74,500 99,500 138 Sister City Commission 11,900 - 11,900 140 Business Improvement District Fund 103,545 103,545 141 Affordable and Supportive Housing Fund - - - 142 Edmonds Rescue Plan Fund 6,550,000 319,475 115,000 6,984,475 143 Tree Fund 214,800 - - 214,800 211 Lid Fund Control - - 231 2012LTGO Debt Service Fund 310,420 - 310,420 332 Parks Construction 139,685 (85,150) 853,125 - 907,660 421 Water 13,568,408 269,176 - 5,011,046 18,848,630 422 Storm 8,495,157 1,202,265 145,000 879,116 10,721,538 423 Sewer / Treatment Plant 22,720,243 677,264 - 7,621,550 31,019,057 424 Bond Reserve Fund 1,988,830 - 297,804 2,286,634 511 Equipment Rental Fund 1,976,212 798,000 445,000 3,219,212 512 Technology Rental Fund 2,011,076 - - 2,011,076 617 Firemen's Pension Fund - - - Totals $ 124,150,146 $ 4,662,520 $ 2,150,154 $15,143,239 $ 146,106,059 r C O E C d E Q O 3 m d O t� O le N O N d C> C cC C L O r C d E C d E Q O co 3 m L d O V O le N C N C O E t t� R r Q Packet Pg. 739 EXHIBIT "D": Budget Amendment Summary (October 2024) 12.2. b Fund Number Proposed Amendment Change in Revenue Proposed Amendment Change in Expense Proposed Amendment Change in Ending Fund Balance 001 187,884 738,723 (550,839) 117 75,000 35,000 40,000 142 115,000 115,000 - 421 13,797,113 5,011,046 8,786,067 422 3,296,869 879,116 2,417,753 423 6,895,516 7,621,550 (726,034) 424 (544,718) 297,804 (842,522) 511 445,000 (445,000) Total Change 23,822,664 1 15,143,239 8,679,425 Packet Pg. 740