2024-11-25 Council Special PacketAgenda
Edmonds City Council
SPECIAL MEETING NOTICE
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
NOVEMBER 25, 2024, 6:00 PM
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1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. AUDIENCE COMMENTS
S. COUNCIL BUSINESS
1. Interview candidate for appointment to board/commission (15 min)
2. Boys & Girls Club Building Design - Second Review (20 min)
3. 2025 Legislative Agenda (20 min)
4. Update on Comprehensive Plan Process and Future Land Use Map (45 min)
5. Council 2025-26 Budget Deliberations, including possible voting on budget amendments
proposed by Councilmembers during meeting (60 min)
ADJOURNMENT 9:00 PM
Edmonds City Council Agenda
November 25, 2024
Page 1
5.1
City Council Agenda Item
Meeting Date: 11/25/2024
Interview candidate for appointment to board/commission
Staff Lead: Frances Chapin
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
Arts Commission position #2, Visual, will be open on 1/1/2025 due to a term -limited retirement. The
position was advertised on 10/8/2024, per code, 90 days in advance of the term expiration of
12/31/2024. The Commission's interview committee and Arts Manager, Frances Chapin, interviewed
one qualified applicant. Candidate Megan Joplin was recommended to the full Commission at a special
meeting on 11/19/2024 for appointment to open position #2, Visual. The motional to recommend Ms.
Joplin to the Mayor for appointment was unanimously approved by the full Commission.
Staff Recommendation
Interview Ms. Megan Joplin for appointment to the Arts Commission.
Narrative
Mayor Rosen interviewed Ms. Joplin and is recommending her appointment to the open Arts
Commission position.
Attachments:
AC_App_MJoplin_Redacted
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5.1.a
W
iwfiLinmn
J.
Edmonds, WA 98026
November 8, 2024
Edmonds Arts Commission
700 Main Street
Edmonds WA 98020
To Whom It May Concern:
am writing to express my interest in the City of Edmonds Arts Commission visual arts
position. I am drawn to this position because of my work in the visual arts over the years
and interest in engaging more with the Edmonds community.
have worked as a professional photographer for the past thirty years, both as a
commercial and fine art photographer, while also pursuing a legal career. I began my
photography career as the publicity photographer for several theaters in the Seattle area,
including Theater Schmeater and Seattle Shakespeare Company. My work has been
published in newspapers, magazines, online media, and in the book The Stranger's Guide
to Seattle. I've also participated in several solo and group shows, including the Streff
Gallery in Marylhurst, Oregon. Along the way, I've also taught art in various capacities,
including in an underserved school in Brooklyn, New York.
I'm very interested in engaging the community through public art, including temporary
installations that are engaging, sometimes surprising, fun and thought -provoking. Some
ideas include temporary sculptures alongthe Interurban Trail, an artvending machine on
5th, local art teachers and students working with store owners to create front window
displays, collaborating with Peephole Cinema, a San Francisco and NYC -based free public
cinema that shows family friendly short silent movies all day through a dime -sized
peephole.
In my legal career, I often brief council members and elected officials on different issues,
which will come in handy as an arts commissioner.
would appreciate the opportunity to discuss how I could contribute to the Commission.
Thank you for your consideration.
Sincerely,
Megan Joplin
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5.1.a
IMedmonds
ARTS COMMISSION
City of Edmonds Citizen Board & Commission Application
Edmonds Arts Commission
First and Last Name: Megan Joplin Today's Date: 11/8/24
Resident Street Address: Zip Code: 98026
Length of residence in Edmonds: Eight years
Primary Phone: Other Phone:
Email:
Within the spaces provided, complete the following questions:
Occupational status and background:
Employed. Attorney, photographer.
Organizational affiliations:
Bar Associations: WA (Land Use and Environmental), King County, NY, Photographic Society of America, Artist Trust,
_Producer- nissgrin� fled Rit-PlayPrc; Qadia_Theater
Why are you seeking this appointment?
I am passionate about visual art and its importance in our community. There may be no more effective way to communicate
your ideas to others than through the visual arts. I have a lot of ideas about how we might engage the community and add
more public art in Edmonds.
What skills and knowledge do you have to meet the selection criteria?
I began working as a professional photographer in the 1990s, throughout law school and beyond. I took many art courses
as an undergraduate, including art history. photography, and commercial art. In my current work, I brief City Council
members, and elected officials. In both my photography career and current work I must work collaboratively with others.
Megan J. Joplin
Signature
Please attach to this form: Return by November 8, 2024
* A letter of interest * Email: eac@edmondswa.t;ov
* A resume * Mail/Drop Off:
Edmonds Arts Commission Nominations
700 Main Street
Edmonds WA 98020
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5.1.a
MEGAN J. JOPLIN
Megan Joplin Photography
SUMMARY
• Strong interest in community arts programs
• Involved in visual and theater arts for the past 30 years
PHOTOGRAPHY/ARTS EXPERIENCE
MEGAN JOPLIN PHOTOGRAPHY, Seattle, WA and New York, New York
Lead Photographer/Owner, 1996 —Present
DISGRUNTLED BIT -PLAYERS, Seattle WA and New York, New York
Producer, Graphic and Web Designer, Photographer, 1997 — Present
LEGAL EXPERIENCE
SEATTLE CITYATTORNEY'S OFFICE, Seattle, WA
Assistant City Attorney, June 2016 — Present
PACE UNIVERSITY SCHOOL OF LAW, White Plains, NY
Adjunct Professor, January2013—June 2016
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION, New
York, NY
Senior Attorney, Water Division, June 2007 —July 2016
NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION, Stony
Brook, NY
Assistant Regional Attorney, June 2006 — June 2007
EDUCATION
PACE UNIVERSITY SCHOOL OF LAW, White Plains, NY
Juris Doctor and Certificate in Environmental Law
ARIZONA STATE UNIVERSITY, Tempe, AZ
Bachelor of Arts
Major: English, Minor in Spanish
Honors: Arizona State University Honors College Invitee
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5.2
City Council Agenda Item
Meeting Date: 11/25/2024
Boys & Girls Club Building Design - Second Review
Staff Lead: Angie Feser
Department: Parks, Recreation & Human Services
Preparer: Angie Feser
Background/History
The City of Edmonds and the Boys & Girls Club of Snohomish County (BGCSC) have a Ground Lease
Agreement (Attachment #4) which allows for construction of a new facility in the allocated 12,000
square foot area within Civic Center Playfield Park. This agreement, approved in February 2023, requires
the City Council's review and approval of the proposed building design at two different development
phases. The first one, including a Public Hearing was completed July 2023. This is the second review of
the developing building design and an opportunity for BGCSC to share their responses to the council's
previous design concerns, questions and suggestions ensuring they were adequately addressed.
Attached are the updated design drawings including elevations (Attachment #1) and BGCSC's details
responses to the 2023 Council's comments (Attachment #2).
As per the lease agreement, if there are any significant design changes to the building, it requires review
and approval by the city council.
New Feature
One new design element is being proposed located outside the BGCSC's allocated footprint and is within
the park. It is a short concrete stairway which allows building users to better access Civic Park. An
illustration (Attachment #3) is attached showing the proposed stairs. There is an existing Snohomish PUD
easement on which the stairs would be built and city staff is requiring written approval from Snohomish
PUD as a condition to build the stairs. If Council supports this small renovation of the park, it will be
formalized later, along with other park impacts during the future construction of the new building, in an
agreement between the City and BGCSC.
It is important to note this is only a review of the aesthetics and design of the building as it relates to
Civic Center Playfield Park and surrounding area and not a part of the required formal building permit
process.
Representatives from BGCSC will be present during the meeting to answer questions and provide
additional information.
Staff Recommendation
Staff recommends the Council approve the second review of the Boys & Girls Club building as proposed.
Narrative
The Boys and Girls Club of Snohomish County has occupied the Field House since 1968 with an initial
arrangement with the Edmonds School District. Although the property was not purchased by the City of
Edmonds until 2016, the City had a property lease with the School District starting in 1975 for the entire
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5.2
park site including the Field House. In 2010, the City and BGCSC entered into a five (5) year Building Use
Agreement for the Club's use of the Field House. This agreement included a five (5) year extension
clause which was executed in both 2015 and 2020.
Attachments:
City of Edmonds - Boys and Girls Club Ground Lease
BGC Building Plans
2023 Council Comments - BGC Responses
Access Stairs in Park
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5.2.a
GROUND LEASE
CITY OF EDMONDS
AND
BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY
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5.2.a
TABLE OF CONTENTS
LISTOF EXHIBITS..................................................................................................................... ii
GROUNDLEASE......................................................................................................................... 1
SECTION 1. AGREEMENT TO LEASE PROPERTY.......................................................... 1
SECTION2. TERM..................................................................................................................... 2
SECTION3. RENT..................................................................................................................... 2
SECTION 4. BGCSC'S OTHER OBLIGATIONS.................................................................. 3
SECTION 5. CITY AUTHORITY AND OBLIGATIONS...................................................... 5
SECTION 6. INDEMNITY, INSURANCE................................................................................ 5
SECTION7. DEFAULT............................................................................................................. 8
SECTION 8. REPRESENTATIONS....................................................................................... 10
SECTION 9. GENERAL PROVISIONS................................................................................. 10
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LIST OF EXHIBITS
EXHIBIT A: Property Description/Boys & Girls Club Footprint
EXHIBIT B: Schematic of adopted Civic Park Master Plan
EXHIBIT C: Civic Park Design Guidelines
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5.2.a
GROUND LEASE
CITY OF EDMONDS / BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY
THIS GROUND LEASE (this "Lease"), effective the day of 2023
("Effective Date") is between the CITY OF EDMONDS, a municipal corporation of the State of
Washington (the "City"), and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY, a
nonprofit corporation under the laws of the State of Washington (the "BGCSC").
WHEREAS, the City and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY
entered into a Lease dated October 29, 2015, the Term of which was scheduled to expire in 2021
unless extended by one or both of the two five-year extensions in that Lease (the "2015 Lease").
WHEREAS, the 2015 Lease encompasses the same real property as this Lease and the
parties intend that this Lease supersede the 2015 Lease.
The parties, for good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, and intending to be legally bound by the terms and conditions of this Lease,
agree as follows:
SECTION 1. AGREEMENT TO LEASE PROPERTY
1.1 Agreement to Lease and Description of Property. The City hereby leases to the
BGCSC and the BGCSC leases from the City that certain real property described and shown on
Exhibit A attached hereto located thereon or to be located thereon (the "Property"). The footprint
for the ground lease consists of a 12,000-sf area on the Civic Park site, as shown in Exhibit B,
Civic Park Master Plan. The BGCSC will own and have the option to propose a plan to
accommodate a 20,000-sf new construction building onsite, with the addition of required
infrastructure improvements, utilities, landscaping and any other enhancements located on the
Property or to be located on the Property during the term of this Lease. This will need to be
consistent with the adopted Civic Park Master Plan (see Exhibit B) and the Civic Park Design
Guidelines (see Exhibit Q. As used in this Lease, the term "Improvements" shall mean all
buildings, driveways, infrastructure improvements, utilities, landscaping and any other
enhancements located on the Property or to be located on the Property during the term of this Lease
and made to the Property by the BGCSC.
1.2 Use of the Property.
1.2.1 Allowed Uses of the Property by the BGCSC. Except as otherwise provided
herein, the BGCSC shall use the Property for the purpose of operating a non-profit community
resource center serving the needs of the local youth members of the community.
1.2.1.1 Notwithstanding the foregoing, the BGCSC may from time to time
utilize portions of the Property for revenue -generating activities including, but not limited to,
rentals and events; provided, that all revenues generated therefrom are utilized by the BGCSC
exclusively for the purposes set forth in Section 1.2.1, above.
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1.2.2 Allowed Uses of the Property by the City. The City of Edmonds may be
given access to the building so it may offer recreational and other programs to the public. A
separate operating agreement will be created to determine City use and City funding. The City will
be allowed use as mutually agreed upon with the Lessee. The City and the BGCSC agree to meet
on a regular on -going basis to review the schedule and plan for uses for both parties other than
what is outlined in this section. The City also will remain the responsible and controlling party for
the grounds surrounding the building. The BGCSC acknowledges that the grounds surrounding
the building are a public park and shall remain open to the public subject to the City's reasonable
regulations related to uses, hours, etc.
SECTION 2. TERM
2.1 Initial Term. The term of this Lease ("Lease Term") shall extend for a period of
Forty (40) years commencing on January 1, 2023, and terminating on December 31, 2062, subject
to the right of the BGCSC to extend the Lease Term as provided herein.
2.2 Extension Term. The Lease Term may be extended by the BGCSC for one
additional period of fifteen (15) years.
2.2.1 Conditions of Extension. In order for the BGCSC to extend the Lease Term,
it shall: (i) not be in material default at the time of providing notice of its Lease Extension and
thereafter; (ii) it shall provide written notice of its Lease Extension at least one hundred eighty
(180) days prior to the expiration of the Lease Term.
2.2.2 Process for Extension. No sooner than three hundred sixty-five (365) days
and no later than one hundred eighty (180) days prior to the expiration of the Lease Term, the
BGCSC shall provide written notice of its intention to exercise the Extension Term. The City and
the BGCSC shall meet no later than one hundred twenty (120) days prior to the expiration of the
Lease Term to confirm the Extension Term, discuss any matters pertaining thereto and sign a Lease
Addendum incorporating the Extension Term and any mutually acceptable matters pertaining to
the Extension Term.
SECTION 3. RENT
3.1 Rent. In consideration for the use of the Property as specified in this Lease, the
BGCSC shall pay to the City a total payment of Ten Dollars ($10.00) per year, and such sum shall
be paid within ten (10) days from the date of execution of this Lease and within ten (10) days
following January 1 St of each calendar year of each year during the Term of this Lease. The parties
mutually agree and acknowledge that the BGCSC's operation of the BGCSC upon the Property
effectuates a fundamental government purpose and public benefit such as to obviate the necessity
of additional rental payment compensation. Furthermore, because the BGCSC's mission is to
enrich the social, physical, and intellectual wellbeing of youth, the City is able to lease the Property
to the BGCSC for less than fair market value under the poor and infirm exception to the
constitutional (Article 8, Section 7) prohibition on gifting or loaning of public funds.
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5.2.a
SECTION 4. BGCSC'S OTHER OBLIGATIONS
4.1 Construction of Improvements.
4.1.1 City Approval and Ownership. The BGCSC shall undertake no demolition,
construction, alteration, or changes ("Work") on or to the Property without the prior written
consent of the City, which shall be within the discretion of the City to withhold or deny. Consent
shall not be unreasonably denied. In applying its discretion, the City shall consider, among other
factors deemed relevant by the City Council, the intended uses of the Property as described in
Section 1.2 as well as the Property's functionality as a park. The City will allow the BGCSC to
consider three (3) options: (1) improve existing facility; (2) add to existing facility; or (3) demolish
existing facility and build new facility; however, the proposal must be consistent with the Civic
Park Master Plan and Civic Park Design Guidelines and will be subject to City Council approval.
The consent contemplated in this subsection 4.1.1 is separate and apart from the City's regulatory
authority and the discretion to withhold or deny approval under this subsection 4.1.1 is not limited
in the same way that the City's regulatory discretion is limited. Any deviation from approved plans
must also be approved, in writing, by the City. Improvements constructed by the BGCSC during
the term of this Lease shall be considered the 13GCSC's property until the date this Lease is
terminated. Upon termination of the Lease Term, together with Extension, if applicable, all
improvements located on the Property shall become the property of the City, excepting trade
fixtures, which may be removed by the BGCSC at its option. The BGCSC will bring forth the
schematic design of the facility, including its footprint on the Property, to the City Council for
approval. The City Council will consider in a reasonable time frame not to exceed 60 days, and
may opt to hold one or more public hearings on the schematic design prior to taking action. The
BGCSC agrees not to proceed with the design development phase of the design process until the
schematic design of the facility, including its footprint on the Property, is approved by the City
Council. The BGCSC will also bring forth the design development phase drawings of the facility
to the City Council for approval. The BGCSC agrees not to proceed with the construction
document phase of the design process until the drawings from the design development phase have
been approved by the City Council. Any proposed substantive design changes that are inconsistent
with a previous design approval (schematic or design development), including proposed changes
to the facility's footprint on the Property, shall also be subject to City Council approval and shall
be returned to the City Council as soon as practicable and not be deferred until the approval of the
next phase. In the event there are any disputes that arise concerning decisions made by the City
under this Section 4.1.1, those disputes shall be subject to the dispute resolution provisions in
Section 9.18.
4.1.2 Permits. Once approvals have been given by the City under 4.1.1, above,
no Work may commence until the BGCSC obtains and delivers to the City copies of all necessary
governmental permits. The BGCSC must also supply the City with a copy of any occupancy
permit required and any certification required by the fire marshal, prior to the BGCSC's occupancy
of the Property.
4.1.3 Construction Schedule. The consent to perform work in section 4.1.1 must
be given within three (3) years of the signing of this Lease. Construction Work must be completed
within three (3) years of the receipt of consent to perform the Work obtained under Section 4.1.1.
If construction is begun within one (1) year of the receipt of consent and diligently performed
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thereafter, the City will grant the BGCSC a one (1) year extension to complete construction, if
needed, so long as the BGCSC notifies the City of its need for additional time at least thirty (30)
days in advance of the completion deadline. Failure to complete construction within the specified
time shall be an event of default under Section 7.1 unless any delay in construction occurred as a
result of failure by the City to allow the BGCSC's construction to commence in a timely manner
in which case, the BGCSC shall be given a commensurate amount of time for completion of
construction. All Work done on the Property at any time during the term of this Lease must be
done in a good workman -like manner and in accordance with all applicable laws and all building,
land use, and other permit requirements. All Work shall be done with reasonable dispatch. If
requested by the City, within thirty (30) days after the completion of any Work, the BGCSC shall
deliver to the City complete and fully detailed as -built drawings of the completed Work, in both
electronic and paper forms, prepared by an architect licensed by the State of Washington. All
landscaping shall be designed by a landscape architect licensed in the State of Washington.
4.1.4 The BGCSC shall be responsible for all repairs for any and all impacts or
damages attributable to the actions of the BGCSC and its invitees to City improvements of Civic
Center Playfield and city street right-of-way and agrees to return improvements to their original
condition at the start of the BGCSC project, including demolition and construction as deemed
acceptable by the City. The BGCCSC shall submit for City review and approval a site access plan
detailing how equipment and materials will be moved in and out of the construction site and how
excavation, grading and construction adjacent to park and street improvements will minimize
impact and prevent damages.
4.2 Maintenance. At all times during the Lease Term and Extension Term, if any, the
BGCSC shall reasonably keep and maintain the BGCSC Improvements located on the Property in
good repair and operating condition and shall make all necessary and appropriate preventive
maintenance, repairs, and replacements. On each fifth anniversary of this Lease (meaning every
five years), the City and the BGCSC shall conduct a thorough inspection of the BGCSC
Improvements on the Property and City shall inform the BGCSC of any needed repairs,
maintenance or clean-up to be done in order to maintain the quality of any of the BGCSC
Improvements to the Property, reasonable wear and tear excepted. Such repairs, maintenance and
clean-up shall be done with reasonable dispatch. Prior to entering into the Extension Term of this
Lease such an inspection will also be required and all reasonable repairs and maintenance needed
to be done must be done to the Improvements before the Extension Term of the Lease commences
4.3 No Liens. The BGCSC agrees to pay, when due, all sums for labor, services,
materials, supplies, utilities, furnishings, machinery, or equipment which have been provided to
the Property. If any lien is filed against the Work which the BGCSC wishes to protest, then the
BGCSC shall immediately deposit cash with the City, or procure a bond acceptable to the City, in
an amount sufficient to cover the cost of removing the lien from the Work. Failure to remove the
lien or furnish the cash or bond acceptable to the City within thirty (30) days shall constitute an
event of default under this Lease and the City shall automatically have the right, but not the
obligation, to pay the lien in full with no notice to the BGCSC and the BGCSC shall immediately
reimburse the City for any sums so paid to remove any such lien. The BGCSC shall not encumber
the Property or any Improvements thereon without prior written approval of the City. The BGCSC
shall obtain a performance bond in the full amount of the contract it has signed with its contractor
to complete the facility and provide such performance bond to the City prior to demolition of the
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existing facility. The performance bond shall ensure that the construction of the facility is
completed and that all workers, contractors, subcontractors, and suppliers will be paid.
4.4 Utilities and Services. The BGCSC must make arrangements for all utilities and
shall promptly pay all utility charges before they become delinquent. The BGCSC is solely
responsible for verifying the existence, location, capacity and availability of all utilities it may
need for the BGCSC's planned use of the Property. The BGCSC shall be solely responsible for
the cost of extending any existing utility lines into the Property. The Property, as made available
to the BGCSC by the City, shall include utility access for water, sewer, electrical power and
telephone to the edge (back of curb) of the Property. The BGCSC shall be solely responsible for
securing all permits and for meeting all requirements necessary to achieve all of the above.
4.5 Ste. Any signs erected by the BGCSC must comply with all local sign
ordinances. The BGCSC shall remove all signs and sign hardware upon termination of this Lease
and restore the sign location(s) to its (their) former state(s) unless the City elects to retain all or
any portion(s) of the signage. Signage requirements may reasonably change during the term and,
to maintain uniformity and continuity, the BGCSC will comply with any new sign code
requirements within a reasonable time after the adoption of such new requirements.
SECTION 5. CITY AUTHORITY AND OBLIGATIONS
5.1 Delivery of Property. The BGCSC shall have the right to possession of the Property
as of the Commencement Date. In the event the City shall permit the BGCSC to occupy the
Property prior to the Commencement Date, such occupancy shall be subject to all provisions of
this Lease. Early or delayed possession shall not advance or defer the Expiration Date of this
Lease.
5.2 Quiet Enjoyment. Subject to the BGCSC performing all of the BGCSC's
obligations under this Lease and subject to the City's rights under this Lease and its rights of
condemnation under Washington law, the BGCSC's possession of the Property will otherwise
not be disturbed by the City. Any sublease shall be subject to prior approval by the City and, if
approval is granted, this quiet enjoyment provision shall apply to the BGCSC's sub -lessees.
5.3 Condition of Property. The City makes no warranties or representations regarding
the condition of the Property, including, without limitation, the suitability of the Property for the
BGCSC's intended uses or the availability of accessible utilities or roadways needed for the
BGCSC's intended purposes. The BGCSC has inspected the Property, conducted its own
feasibility and due diligence analysis, and accepts the Property in "AS IS" condition, upon taking
possession.
SECTION 6. INDEMNITY, INSURANCE
6.1 General Indemnity. Upon the Commencement Date of this Lease, the BGCSC
agrees to defend (using legal counsel reasonably acceptable to the City), indemnify, and hold the
City harmless from and against any and all actual or alleged claims, suits, actions, or liabilities for
injury or death of any person, or for loss or damage to property, damages, expenses, costs, fees
(including, but not limited to, attorney, accountant, paralegal, expert, and escrow fees), fines,
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and/or penalties (collectively "Costs"), which may be imposed upon or claimed against the City,
and which, in whole or in part, directly or indirectly, arise from or are in any way connected with
the BGCSC's use of the Property, or from the conduct of the BGCSC's business, or from any
activity, work or thing done, permitted, or suffered by the BGCSC in or about the Property; this
includes any act, omission or negligence of the BGCSC, its sub -lessees, or its event space renters;
any use, occupation, management or control of the Property by the BGCSC; any condition created
in, on or about the Property by the BGCSC, an agent, sub -lessee, or event space renter, including
any accident, injury or damage occurring in, on or about the Property after the Effective Date; any
breach, violation, or nonperformance of any of the BGCSC's obligations under this Lease by the
BGCSC, its sub -lessees, or event space renters; any damage caused by the BGCSC, its sub -lessees,
or event space renters on or to the Property. The BGCSC's obligations and liabilities hereunder
shall commence on the Effective Date of this Lease, if earlier than the Commencement Date and
if caused by the activities of the BGCSC or its agents or invitees on the Property. As used herein,
the indemnification provided by the BGCSC is intended to include indemnification for the actions
of the BGCSC and its employees and other agents and all of the BGCSC's sub -lessees, event space
renters and all of their respective employees and other agents. The BGCSC's obligations to
indemnify, defend and hold harmless the City hereunder include indemnification of the employees,
agents and elected officials of the City.
The City covenants to protect, save and indemnify the BGCSC, its elected and appointed
officials, volunteers, members and employees while acting within the scope of their duties as such,
and hold the same harmless from and against all claims, demands and causes of action of any kind
or character, including the cost of defense thereof, brought by the City's employees or third parties
on account of personal injuries, death or damage to property arising out of the City's obligations
under this Lease or in any way resulting from the willful or negligent acts or omissions of the City
and/or its agents, employees or respresentatives.
6.2 insurance Requirements. The BGCSC shall procure and maintain for the duration
of the Lease insurance against claims for injuries to persons or damage to property which may
arise from or in connection with the BGCSC's operation and use of the leased Property. The
BGCSC's maintenance of insurance as required by the Lease shall not be construed to limit the
liability of the BGCSC to the coverage provided by such insurance, or otherwise limit the City's
recourse to any remedy available at law or in equity. The amounts listed indicate only the
minimum amounts of insurance coverage the City is willing to accept to help insure full
performance of all terms and conditions of this Lease. All insurance required by the BGCSC under
this Lease shall meet the following minimum requirements:
6.2.1 Certificates: Notice of Cancellation. On or before the Commencement
Date, the BGCSC shall furnish the City with original certificates and a copy of any amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the existence of all insurance required under Section 6.3. Thereafter, the City must
receive notice of the expiration or renewal of any policy at least thirty (30) days prior to the
expiration or cancellation of any insurance policy; provided, that the BGCSC shall provide the
City with written notice of any policy expiration or cancellation, within two business days of its
receipt of such notice. No insurance policy may be canceled, revised, terminated or allowed to
lapse without at least thirty (30) days prior written notice being given to the City. Insurance must
be maintained without any lapse in coverage during the entire Lease Term and Extension Term, if
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any. Insurance shall not be canceled without the City's consent. The City shall also be given
copies of the BGCSC's policies of insurance, upon request.
6.2.2 Additional Insured. The City shall be named as an additional insured in
each required policy using ISO Additional Insured -Managers or Lessors of Premises Form CG 20
11 or a substitute endorsement providing equivalent coverage and, for purposes of damage to the
Property, as a loss payee to the extent of its interest therein. Such insurance shall not be invalidated
by any act, neglect or breach of contract by the BGCSC and shall not in any way be construed by
the carrier to make the City liable for payment of any of the BGCSC's insurance premiums.
6.2.3 Primary Coverage. The required policies are to contain, or be endorsed to
contain, that they shall be primary insurance as respect the City. Any insurance, self-insurance,
or insurance pool coverage maintained by the City shall be excess of the BGCSC's insurance and
shall not contribute with it.
6.2.4 Company Rating. All policies of insurance must be written by companies
having an A.M. Best rating of not less than A: VII. The City may, upon thirty (30) days' written
notice to the BGCSC, require the BGCSC to change any carrier whose rating drops below such
rating.
6.3 Required Insurance. At all times during this Lease, the BGCSC shall provide and
maintain the following types of coverage:
6.3.1 Commercial General Liability Insurance. The BGCSC shall maintain an
occurrence form commercial general liability policy (including coverage for broad form
contractual liability; and personal injury liability) for the protection of the BGCSC and the City,
insuring the BGCSC and the City against liability for damages because of personal injury, bodily
injury, death, or damage to property, including loss of use thereof, and occurring on or in any way
related to the Property or occasioned by reason of the operations of the BGCSC. Such coverage
shall name the City as an additional insured using ISO Additional Insured -Managers or Lessors of
Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Commercial
General Liability insurance shall be written with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate. Commercial General Liability insurance shall be written on
Insurance Services Office (ISO) occurrence form CG 00 01 and shall cover premises and
contractual liability.
6.3.2 Property Insurance. The BGCSC shall maintain, in full force and effect
during the Lease Term, "All Risk" property insurance covering all buildings, fixtures, equipment,
and all other Improvements located on the Property. Coverage shall be in an amount equal to One
Hundred Percent (100%) of the new replacement value thereof with no coinsurance provisions.
6.3.3 Builder's Risk. The BGCSC shall maintain, in full force and effect during
construction of the BGCSC's facility described in this Lease, Builders Risk insurance covering
interests of the BGCSC, the City, the Contractor, Subcontractors, and Sub -subcontractors in the
Work. Builders Risk insurance shall be on an all-risk policy form and shall insure against the
perils of fire and extended coverage and physical loss or damage including flood, earthquake, theft,
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vandalism, malicious mischief, collapse, temporary buildings and debris removal. Coverage shall
include: 1) formwork in place; 2) all materials and equipment on the Property; 3) all structures
including temporary structures; and 4) all supplies related to the Work being performed. The
insurance required hereunder shall have a deductible of not more than Five Thousand Dollars
($5,000), which will be the responsibility of the Contractor. Higher deductibles for flood and
earthquake perils may be accepted by the City upon written request by the Contractor and written
acceptance by the City. Any increased deductibles accepted by the City will remain the
responsibility of the Contractor. The Builders Risk insurance shall be maintained until final
acceptance of the Work.
6.4 Waiver of Subrogation. The BGCSC and the City hereby release and discharge
each other from all claims, losses and liabilities arising from or caused by any hazard covered by
property insurance on or in connection with the Property or said facility. This release shall apply
only to the extent that such claim, loss or liability is covered by insurance.
6.5 Periodic Review. The City shall have the right to periodically review the limits and
terms of insurance coverage. In the event the City determines that such limits and/or terms should
be changed, the City will give the BGCSC a minimum of thirty (30) days' notice of such
determination and the BGCSC shall modify its coverage to comply with the new insurance
requirements of the City. The City agrees that it shall be reasonable in any coverage change
required, and that such change will be in accordance with standard market requirements for the
BGCSC's facilities or similar activity centers. The BGCSC shall also provide the City with proof
of such compliance by giving the City an updated certificate of insurance within thirty (30) days.
6.6 Failure to Maintain Insurance. Failure on the part of the BGCSC to maintain the
insurance as required shall constitute a material breach of lease, upon which the City may, after
giving five (5) business days' notice to the BGCSC to correct the breach, terminate the Lease or,
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand.
SECTION 7. DEFAULT
7.1 BGCSC Default.
7.1.1 The occurrence of any one or more of the following shall constitute a
material default and breach of this Lease by the BGCSC:
7.1.1.1 Vacating the Property. The vacation or abandonment of the Property
by the BGCSC for more than thirty (30) days.
7.1.1.2 Failure to Pay Rent. The failure bythe BGCSC to make anypayment
of rent or any other payment required to be made by the BGCSC under this Lease, as and when
due, where such failure shall continue for a period of thirty (30) days after written notice thereof
by the City to the BGCSC.
7.1.1.3 Unpermitted Use of the Property. The use of the Property for any
purpose not authorized by Section 1.2.1 of this Lease where such unpermitted use of the Property
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shall continue for a period of thirty (30) days after written notice thereof shall be grounds for
default.
7.1.1.4 Failure to Perform. Failure by the BGCSC to observe or perform
any of the covenants or provisions of this Lease to be observed or performed by the BGCSC,
specifically including, without limitation, the BGCSC's utilization of the Property for purposes
materially inconsistent with those set forth in this Lease where such failure shall continue for a
period of thirty (30) days after written notice thereof from the City to the BGCSC; provided, that
if the nature of the BGCSC's default is such that more than thirty (30) days are reasonably required
for its cure, then the BGCSC shall not be deemed to be in default if the BGCSC shall commence
such cure within the thirty (30) day period and thereafter diligent prosecute such cure to
completion. Notice shall specify the portion of the lease the BGCSC has failed to perform.
7.1.2 Remedies in Default. In the event of any default or breach by the BGCSC
under this Lease, in addition to any other remedies at law or in equity, the City may:
7.1.2.1 Terminate the Lease. Terminate the BGCSC's right to possession
of the Property by providing written notice of at least ninety (90) days;
7.1.2.2 Continue the Lease. Maintain the BGCSC's right to possession, in
which case the Lease shall continue in effect whether or not the BGCSC shall have abandoned the
leased Property. In such event, the City shall be entitled to enforce all landlord's rights and
remedies under this Lease; and/or
7.1.2.3 Other remedies. Pursue any other remedy now or hereafter available
to a landlord under the laws of the State of Washington. The City expressly reserves the right to
recover from the BGCSC any and all actual expenses, costs and damages caused in any manner
by reason of the BGCSC's default or breach.
7.1.3 Legal Action. If either party commences legal action relating to this lease,
its terms, conditions or enforcements thereof, the prevailing party shall be entitled to all reasonable
costs and attorney's fees incurred in bringing such action. Venue for any such legal action shall
lie exclusively in Snohomish County Superior court.
7.2 Default by the City. The City shall not be in default unless the City fails to
perform obligations required of the City under this Lease within a reasonable time, but in no event
later than thirty (30) days after written notice by the BGCSC to the City; provided, that if the
nature of the City's obligation is such that more than thirty (30) days are required for performance,
then the City shall not be in default if the City commences performance within such thirty (30) day
period and thereafter diligently prosecutes the same to completion. The notice shall specify the
portion of the Lease that the City has failed to perform and the action that the BGCSC seeks to be
taken by the City to prevent the default. The BGCSC further agrees not to invoke any remedies
until such thirty (30) days have elapsed.
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SECTION 8. REPRESENTATIONS
8.1 Representations of the BGCSC.
8.1.1 The BGCSC is a duly organized and legally existing corporation
under the laws of the State of Washington.
8.1.2 The BGCSC's execution, delivery and performance of all of the
terms and conditions of this Lease have been duly authorized by all requisite corporate action on
the part of the BGCSC. This Lease constitutes the BGCSC's legal, valid and binding obligations,
enforceable against the BGCSC in accordance with its terms subject to the effects of bankruptcy,
insolvency, fraudulent conveyance or similar laws affecting creditor's rights and to equitable
principles. Execution of the Lease does not conflict with any provision of the BGCSC's Articles
of Incorporation, Bylaws or other corporate documents.
8.1.3 There is no claim, action, proceeding or investigation pending or, to
the actual knowledge of the BGCSC, threatened in writing, nor is there any legal determination or
injunction that calls into question the BGCSC's authority or right to enter into this Lease or
perform the obligations specified in the Lease.
8.1.4 The BGCSC has not employed any broker, finder, consultant or
other intermediary in connection with the Lease who might be entitled to a fee or commission in
connection with the BGCSC and the City entering into the Lease.
8.2 Representations of the City.
8.2.1 The City is a municipal corporation duly organized, validly existing and in
good standing under the laws of the State of Washington, with full power and authority to own
and lease the Property. The City has the power to enter into and perform its obligations pursuant
to this Lease.
8.2.2 The City's execution, delivery and performance of this Lease have been
duly authorized consistent with its requirements under Washington law.
8.2.3 There is no claim, action, proceeding or investigation pending or, to the
actual knowledge of the City, threatened in writing, nor is there any outstanding judicial
determination or injunction that calls into question the City's authority or right to enter into this
Lease.
SECTION 9. GENERAL PROVISIONS
9.1 No Partnership. It is understood and agreed that this Lease does not create a
partnership or joint venture relationship between the City and the BGCSC. The City assumes no
liability hereunder or otherwise for the operation of the business of the BGCSC. The provisions
of this Lease with reference to rents are for the sole purpose of fixing and determining the total
rents to be paid by the BGCSC to the City.
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9.2 Governing Law. This Lease shall be governed and construed according to the laws
of the State of Washington, without regard to its choice of law provisions. Venue shall be in
Snohomish County.
9.3 No Benefit to Third Parties. The City and the BGCSC are the only parties to this
Lease and as such are the only parties entitled to enforce its terms. Nothing in this Lease gives or
shall be construed to give or provide any benefit, direct, indirect, or otherwise to third parties.
Nothing in this Lease shall be construed as intending to create a special relationship with any third
party; neither the City not the BGCSC intend to create benefits in favor of any third parties as a
result of this Lease.
9.4 Notices. All notices required or desired to be given under this Lease shall be in
writing and may be delivered by hand delivery, in certain cases sent by facsimile, or by placement
in the U.S. mail, postage prepaid, as certified mail, return receipt requested, addressed to the City
at:
And to the BGCSC at:
City of Edmonds
121 5th Avenue North
Edmonds, Washington 98020
Attn: City Clerk
Boys & Girls Clubs of Snohomish County
8223 Broadway — Ste 100
Everett, Washington 98203
Attn: Executive Director
Any notice delivered by hand delivery shall be conclusively deemed received by the addressee
upon actual delivery; any notice delivered by certified mail as set forth herein shall be conclusively
deemed received by the addressee on the third Business Day after deposit. The addresses to which
notices are to be delivered may be changed by giving notice of such change in accordance with
this notice provision.
9.5 Time of the Essence. Time is of the essence in the performance of and adherence
to each and every covenant and condition of this Lease.
9.6 Non -waiver. Waiver by the City or the BGCSC of strict performance of any
provision of this Lease shall not be deemed a waiver of or prejudice the City's or the BGCSC's
right to require strict performance of the same provision in the future or of any other provision.
9.7 Survival. Any covenant or condition (including, but not limited to, indemnification
agreements), set forth in this Lease, the full performance of which is not specifically required prior
to the expiration or earlier termination of this Lease, and any covenant or condition which by their
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terms are to survive, shall survive the expiration or earlier termination of this Lease and shall
remain fully enforceable thereafter.
9.8 Partial Invalidity. If any provision of this Lease is held to be invalid or
unenforceable, the remainder of this Lease, or the application of such provision to persons or
circumstances other than those to which it is held invalid or unenforceable, shall not be affected
thereby, and each provision of this Lease shall be valid and enforceable to the fullest extent
permitted by law.
9.9 Calculation of Time. All periods of time referred to in this Lease shall include
Saturdays, Sundays, and legal holidays. However, if the last day of any period falls on a Saturday,
Sunday, or legal holiday, then the period shall be extended to include the next day which is not a
Saturday, Sunday or legal holiday. "Legal Holiday" shall mean any holiday observed by the
Federal Government. As used in this Lease, "Business Days" shall exclude Saturdays, Sundays,
legal holidays and the week between December 25 and January 1.
9.10 Headings. The article and section headings contained herein are for convenience
in reference and are not intended to define or limit the scope of any provisions of this Lease.
9.11 Exhibits Incorporated by Reference. All Exhibits attached to this Lease are
incorporated by reference herein for all purposes.
9.12 Modification. This Lease may not be modified except by a writing signed by the
parties hereto.
9.13 Engagement of Brokers. The BGCSC and the City each represent to one another
that if a broker's commission is claimed, the party who engaged the broker shall pay any
commission owed and shall defend, indemnify and hold the other party harmless from any such
claim.
9.14 Right of Parties and Successors in Interest. The rights, liabilities and remedies
provided for herein shall extend to the heirs, legal representatives, successors and, so far as the
terms of this Lease permit, successors and assigns of the parties hereto. The words "City" and
"BGCSC" and their accompanying verbs or pronouns, wherever used in this Lease, shall apply
equally to all persons, firms, or corporations which may be or become such parties hereto.
9.15 Execution of Multiple Counterparts. This Lease may be executed in two or more
counterparts, each of which shall be an original, but all of which shall constitute one instrument.
9.16 Defined Terms. Capitalized terms shall have the meanings given them in the text
of this Lease.
9.17 No Limit on City's Powers. Nothing in this Lease shall limit, in any way, the power
and right of the City to exercise its governmental rights and powers, including its powers of
eminent domain.
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9.18 Non -Binding Mediation. Should any dispute arise between the parties to this
Lease, other than a dispute regarding the failure to pay Rent or other payments (including taxes)
as required by this Lease, it is agreed that any such dispute will be submitted to a mediator prior
to litigation. The parties agree to exercise good faith efforts to agree on a mediator and to resolve
disputes covered by this section through the mediation process. The parties agree that the
mediation will be conducted through Judicial Dispute Resolution (JDR) in Seattle. If the parties
cannot agree on a mediator, one shall be appointed by JDR. The mediation fee shall be shared
equally by the City and the BGCSC. Either party may commence the mediation process by
contacting JDR and notifying the other party by mail. The mediation shall become binding upon
the parties only upon the execution of a settlement agreement based on the mediator's
recommendation. If a party refuses to participate in the mediation process, either by not paying
the mediation fees or not appearing for mediation, the Superior Court may issue an appropriate
enforcement order or sanction relating to this mediation provision in its discretion.
9.19 This Lease Supersedes. This Lease shall replace and supersede the 2015 Lease.
The parties hereby terminate the 2015 Lease in its entirety as of the effective date of this Lease.
9.20 Rccording. A Memorandum of this Lease may be recorded after execution by the
parties.
9.21 Entire Agreement. This Lease represents the entire agreement between the City
and the BGCSC relating to the BGCSC's leasing of the Property. It is understood and agreed by
both parties that neither party nor an official or employee of a party has made any representations
or promises with respect to this Lease or the making or entry into this Lease, except as expressly
set forth in this Lease. No claim for liability or cause for termination shall be asserted by either
party against the other for, and neither party shall be liable by reason of, any claimed breach of
any representations or promises not expressly set forth in this Lease; all oral agreements with the
parties are expressly waived by both parties. This Lease has been extensively negotiated between
the parties. Therefore, no alleged ambiguity or other drafting issues of the terms of this Lease shall
be construed, by nature of the drafting, against either party.
IN WITNESS HEREOF, the parties have subscribed their names hereto effective as of the
day, month and year first written above.
LESSEE: LESSOR:
BOYS & GIRLS CLUBS CITY OF EDMONDS
OF SNO
)_HDM1Sjj COUNTY
r
Bill Tsoukalas, Executive Director
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Mike Nelson, Mayor
APPROVED BY CITY COUNCIL ON:
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ATTEST:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I certify that I have evidence that Mike Nelson is the person who appeared before me, and
said person acknowledged that he signed this instrument, on oath stated that he was authorized to
execute the instrument and acknowledged it as the Mayor of the City of Edmonds, to be the free
and voluntary act of such party for the uses and purposes mentioned in the instrument.
DATED:
PRINTED NAME:
NOTARY PUBLIC
In and for the State of Washington.
My commission expires:
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STATE OF WASHINGTON )
) ss.
COUNTY OF SNOHOMISH )
I certify that I have evidence that Bill Tsoukalas is the person who appeared before me,
and said person acknowledged that he signed this instrument, on oath stated that s/he was
authorized to execute the instrument and acknowledged it as the Executive Director of the Boys
& Girls Clubs of Snohomish County, to be the free and voluntary act of such party for the uses
and purposes mentioned in the instrument.
DATED:
SHE d
PRINTED NAME: _ (+
o F NOTARY PUBLIC
o NOTARY �' License No. 9683 In and for the State of Washington.
N \ PL)BLIC 2 My commission expires: 2-e— 7 o�i+cg��
\ 12-272024 O
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EDMONDS CIVIC CENTER PLAYFIELD ?1N
BOYS & GIRLS CLUB SITE FOOTPRINT
0 5 10 20 10 NORTH
WALKER MACY - FEBRUARY 2023 SCALE: 1 " = 20'-0"
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4,
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EXHIBIT "C"
5.2.a
WALKERI MACY LANDSCAPE ;RCH TECTURE
To: Carrie Hite, City of Edmonds Topic: Boys & Girls Club Design Date: 09/11/2018
Guidelines
From: Walker Macy Project: Edmonds Civic Center Playfield Project #: P3282.04
SD -CA
CIVIC CENTER PLAYFIELD DESIGN GUIDELINES
Site Design — Sidewalk Zones and Streetscape Features
Intent. To produce a streetscape that is safe, convenient, comfortable and appealing for
people on foot.
1. Sidewalk materials and design shall meet and match the surrounding park and
the design established in the Civic Center Playfield Master Plan.
2. Amenity Area: Signs, street furniture, lighting, landscaping, etc., shall be located
in the amenity area. Requirements for this area are associated with the Civic
Field Master Plan
3. Clear Walkway Area: Sidewalk area shall maintain a clear 5 foot dimension for
pedestrian travel. Signs, street furniture, planters and other amenities shall not
encroach upon the clear walkway area.
4. Storefront Area: Sidewalk area outside the pedestrian travel area may be used
for outdoor dining and/or display.
Site Design - Service and Storage
Intent. To reduce the visual impacts of storage, trash, and service areas.
1. Storage of trash and recycling and other goods shall be included within the
building envelope. This standard does not apply to temporary uses such as
material storage during construction or street vendors.
2. Any mechanical equipment located on the ground, roof, or wall -mounted and
visible from the street, common areas, the park, or a public vantage point shall
be screened.
3. All on -site service areas, loading zones, outdoor storage areas and similar
activities shall be located in an area not visible from public streets and consider
adjacent public spaces. Consideration shall be given to developing common
service courts at the interior of blocks. Service areas should accommodate
loading, trash bins, recycling facilities, storage areas, utility cabinets, utility
meters, transformers, etc. Service areas shall be located and designed for easy
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access by service vehicles and for convenient access by each tenant. Any
emissions of noise, vapor, heat or fumes shall be mitigated.
Site Design — Public Spaces
Intent. To provide an enhanced pedestrian experience by linking public plazas, courtyards
and other gathering spaces.
1. Outdoor gathering spaces should be oriented toward the south (for solar
exposure) when possible to create a more comfortable space.
2. Buffer plantings should be a minimum of 12' and align with the Civic Center
Playfield plan.
3. Setbacks from the ROW shall meet City Code.
Building Design — Prominent Entrances
Intent: To ensure that entrances are easily identifiable and accessible from streets and
sidewalks.
1. Locate primary entrances so that they are visible from the public right of way.
The entry shall be marked by architectural elements such as canopies,
ornamental lighting fixtures and/or fixed seating that offer visual prominence.
2. The finished floor of the ground floor shall have the same grade as the street
sidewalk and/or adjacent public space and match with the Civic Center Playfield
plan.
3. Ground level detail shall reinforce the character and attractiveness of the
streetscape, provide pedestrian friendly amenities. Facades shall be designed to
be pedestrian friendly through the inclusion of at least four of the following
elements:
a. Kick plates for storefront windows
b. Projecting window sills
c. Pedestrian -scale signage
d. Exterior lighting sconces
e. Containers for seasonal plantings
f. Window box planters
g. Benches and seat walls along 30% of the length of the facade
h. Cafe tables and chairs on the south side of the building.
i. Match Civic Center Playfield paving system.
j. Brick, tile or stone work on the ground floor facade
k. A feature not on the list that meets the intent and is approved by
Director.
Building Design — Transparency Zone
Intent: To provide a visual connection between activities inside and outside of buildings.
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On all streets: buildings shall include windows with clear vision glass on at least
60% of the area between two and twelve feet above grade for all ground floor
building facades that are visible from an adjacent street or public space. If windows
are not appropriate, decorative art (such as noncommercial murals or relief
sculpture), significant architectural detailing, or wall -covering landscaping may be
used, as approved by the COE.
Building Design — Treatment of Blank Walls
Intent. To soften the visual impact of any wall that does not have windows
Any blank wall shall incorporate at least five of the following features:
1. An architectural plinth (a stone or masonry base at least 36" high)
2. Belt course(s) of masonry
3. A Green Wall. For the purposes of this subsection, a "Green Wall" is defined as
a vertical trellis or cable/wire net systems installed as part of the building
envelope system where climbing plants or cascading groundcovers are trained
to cover these specially designed supporting structures (also commonly referred
to as biowalls, vertical gardens, modular living walls). A Green Wall should be
located in association with a raised planter at least 2 feet high and 3 feet wide
integrated into the building design. A Green Wall shall be planted with climbing
vines or plant materials sufficient to obscure or screen at least 60% of the wall
surface within 3 years
4. Recesses at least 4 feet wide and 2 feet deep
5. Overhanging roof
6. Decorative tile work
7. Accent lighting
8. Artwork that does not contain a commercial message
9. Landscape planting bed at least 5 feet wide, or raised planter bed at least 2 feet
high and three feet wide, in front of the wall. Such planting areas shall include
plant materials sufficient to obscure or screen at least 60% of the wall surface
within 3 years. The applicant shall utilize plant materials that complement the
natural character of the Pacific Northwest; are adaptable to the climatic,
topographic, and hydrologic characteristics of the site; and should include native
species.
10. Seating (benches or ledges)
11. A feature not on the list that meets the intent, as approved by the City of
Edmonds.
Building Design — Massing and Articulation
Intent. To reduce the apparent bulk of buildings and maintain a pedestrian scale, achieved
through consistent building details and proportions on all sides to ensure a `Your -sided"
quality to a building and upper -story features that improve the relationship between the
upper stories and the street.
1. Buildings 30 feet in height and taller shall distinguish a "base" at ground level
using articulation and materials such as stone, masonry, or decorative concrete.
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2. The "top" of the building shall emphasize a distinct profile or outline with
elements such as a projecting parapet, cornice, upper level step back or pitched
roofline.
3. The "middle" of the building should be distinguished by a change in materials or
color, windows, balconies, step backs and signage.
4. The design of the building shall provide consistent architectural details; colors
and materials shall be consistent on all building walls.
5. Upper stories of buildings should maintain an expression line along the fagade--
such as a change of material, projections, or setbacks —to reduce the perceived
building mass. Upper floor windows should be divided into individual units and
not consist of a "ribbon" of glass.
6. Buildings shall include articulation along all facades Facade details and
elements should be integral to the overall building design and should not appear
added on. The purpose is not to create a regular rigid solution but rather to
break up the mass in creative ways to add visual interest and to reduce a
building's apparent scale. To provide interest and variation appropriately scaled
to the building and all facades shall incorporate all of the following methods:
a. Distinctive roof forms.
b. Integrally textured, colored or patterned materials, such as stone or other
masonry.
c. Windows articulated with mullions, recessed windows, punched
windows, etc., as well as application of complementary articulation
around doorways and balconies.
d. Landscaping:
1. Preferred: A Green Wall. For the purposes of this subsection, a
"Green Wall" is defined as a vertical trellis or cable /wire net
system installed as part of the building envelope system where
climbing plants or cascading groundcovers are trained to cover
these specially designed supporting structures (also commonly
referred to as biowalls, vertical gardens, modular living walls). A
Green Wall should be located in association with a raised planter
at least 2 feet high and 3 feet wide integrated into the building
design. A Green Wall shall be planted with climbing vines or plant
materials sufficient to obscure or screen at least 60% of the wall
surface within 3 years.
2. Alternative if the applicant can demonstrate to the satisfaction of
the City of Edmonds that a Green Wall is not appropriate,
alternative landscaping, architectural, or site design feature(s) of
equal or better means of satisfying the intent may be allowed.
3. Architectural methods of breaking down the fagade, such as
changes of plane or vertical fins.
4. A facade design that provides an alternative method for creating
visual interest at the pedestrian level, reducing the perceived
building mass, and meets the intent, may be approved by the City
of Edmonds.
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Building Design — Roofline and Roof Mounted Equipment
Intent: To ensure that roof forms provide distinctive profiles and interest and to screen
rooftop
mechanical and communications equipment from the ground level of nearby streets and
residential areas. To insure that a buildings mechanical equipment and/or other utility
hardware is well screened from public view to enhance the buildings appearance.
1. Mechanical equipment shall be screened by an extended parapet wall or other
roof form that is integrated with the architecture of the building.
2. No roofline ridge should run unbroken for more than 80 feet.
3. Mechanical equipment and/or other utility hardware for a building located on the
roof, ground or wall mounted on the building, shall be screen from public view
with architectural and/or landscape materials, or they shall be located so as not
to be visible from any street, common areas, or public vantage point.
4. Screening shall be compatible with the building architecture (materials, color,
and scale) and the surrounding landscaping.
5. When using landscaping to screen equipment, plants shall be arranged with a
minimum of 50% coverage at time of installation and be able to grow to fully
screen or shield the equipment within 3 years.
6. Screening with landscaping shall utilize plant materials that complement the
natural character of the Pacific Northwest; are adaptable to the climatic,
topographic, and hydrologic characteristics of the site; and that include native
plant species whenever possible.
Building Design — General
Intent: To require additional features to be incorporated into higher density residential
development when located adjacent to properties zoned for lower density single-family use
in order to enhance the compatibility between uses. Mechanical equipment shall be
screened by an extended parapet wall or other roof form that is integrated with the
architecture of the building.
1. Incorporate at least four of the following architectural features:
a. Recessed Entry
b. Dormers
c. Higher Quality Materials
d. Distinctive Roof Forms
e. Upper Level Balconies
f. Gables
g. Window Patterns
h. A feature not on the list that meets the intent and is approved by the City
of Edmonds.
i. Flat blank walls shall not be visible from the street or common areas, or
public vantage point.
2. Exterior cladding shall utilize masonry, concrete, and metal materials and
color palette as approved by City of Edmonds for the use within the park.
3. Utilize sunscreens and metal canopies at entries and all glazed openings
on south and west facades to match the character and materials of the
restroom structures within the park.
Packet Pg. 32
5.2.a
Edmonds Civic Center Playfield Design Guidelines
9/11 /2018
Page 6 of 6
4. Integrate wood feature elements to match materials used at park shade
structure.
*Design Standards for the BD Zones remain applicable.
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5.2.b
RED LINE INDIGO
12,000 S.F. LEA
BOUNDARY
SITE FLAN
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GO:TAGTS
OWNER:
BOYS 4 GIRLS CLUB OF SNOHOMISH
COUNTY
5225 BROADWAY AVENUE, SUITE 100
EVERETT, WA g8203
CONTACT: MR. BILL TSOUKALAS
(425) 258-2436
ARCHITECT:
2512 ARCHITECTURE
2812 GOLBY AVE.
EVERETT, WA g8201
CONTACT: ADAM CLARK
(425) 252-2155
G I TY OF EDMONDS
700 MAIN STREET
EDMONDS, WA g8020
(425) -7-71 -0250
PROJECT CRITERIA:
JURISDICTION:
TAX PARCEL NUMBER:
GIN OF EDMONDS
00454210000000
LE6AL DESCRIPTION: SECTION 24 TOWNSHIP 21 RAN6E 3 QUARTER SW CITY OF
EDMONDS BLK 100 D-00 - ALL BLK 100 T6W VAC EDMONDS ST 4 SPRA6UE ST 4 ALLEY
PER CITY OF ED ORD #4028 REC AFN 201606250542.
APPLICABLE CODES: 2010 INTERNATIONAL 5UILDIN6 CODE
2018 INTERNATIONAL FIRE CODE
2010 NFPA 13
2018 NFPA 12
2018 INTERNATIONAL MECHANICAL CODE
2018 UNIFORM PLUMBING GORE
ANSI A11-7.1-200q AGGE55I5LE AND USABLE 5UILPIN65
AND FACILITIES
2018 WA5HIN6TON STATE ENER6Y CODE
ZONING:
COMPREHENSIVE PLAN:
LOT SIZE:
MAX. HEI6HT:
OCCUPANCY:
CONSTRUCTION TYPE:
EXI57IN6 5UILDIN6 AREA
(TO BE DEMOLISHED)
NEW BUILDIN6 AREA:
P - PUBLIC USE
PUBLIC USE
5. 01' 1 AGRES ( 110, 520s F )
25'
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VB - TWO STORY (SPRIKLERED)
FIRST FLOOR = 2,7g2 5.F.
SECOND FLOOR = 2,716 S.F.
TOTAL AREA = 5,505 S.F.
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November 8, 2024
EDMONDS BOYS & GIRLS CLUB
Council Meeting Summary from June 20, 2023, and July 05, 2023
This is a summary of responses to each of the Council members' requests and questions
associated with the Schematic Design review meetings conducted on the dates above. An
outline of responses from the Boys & Girls and the design team is also incorporated.
The project was presented to the council by Bill Tsoukalas (Executive Director — Boys & Girls
Clubs of Snohomish County) and Adam Clark (Architect and Owner of 2812 architecture).
Council member requests and responses associated with the June 20 meeting are as
follows:
Councilmember Nand
Why there were no ground level windows on the north side of the building?
Response: The gym is located on the north side of the building. Windows are
located up high on this fagade to provide natural light. Ground level windows
would prevent a safety hazard to users of the gymnasium.
Edmonds' downtown historic business district, she has seen new buildings replacing old
buildings; the style people in Edmonds enjoy is the charming red brick fagade like the
Carnegie Library. If the design is not completely tied to the brown brick, she suggested
red brick may be a way to incorporate design elements of the previous building in the
new building. Edmonds does a good job with historic, interpretive signs on buildings that
have replaced historic buildings explaining to the public what was there before. That
could be done to provide historical acknowledgement and design elements. People are
used to seeing a large red brick building here; using red brick on the new building could
make it look less brutalist and more vintage looking.
Response: The existing club is indeed red, but it is not a brick building. We did
consider brick in the overall design. The natural colors proposed for the CMU and
other exterior elements are intended to help tie the building into the surrounding
park and complement the surrounding neighborhood. We do hope to utilize some
of the existing gym floor in the new club, which will provide a nod to the history.
Interpretive signs and other elements related to the history of the site are also
being planned to be incorporated into the overall project.
Council President Pro Tern Olson
• Passed on a comment emailed by a resident regarding whether retaining the fagade
would be an option and building beyond it. She recalled the faQade would not be in same
plane it was currently. Council President Pro Tern Olson recognized that suggestion may
be impractical, but there are people with comments about the historical reference.
2812 Colby Avenue Everett WA 98201
(425)252-2153 www.2812architecture.com
Packet Pg. 41
5.2.c
Response: The existing building is in a different plane as noted above. It is also a
wood framed building that is over 100 years old. To revitalize the existing
structure would be as costly as building a new building due to the various
upgrades required (seismic, energy, life safety etc.). The existing building is also
not large enough to serve the current needs of the Boys & Girls Club as well as a
new building.
She noted in the west facing rendering does not reflect the garage doors shown in the
elevation drawings. She asked if that was because the garage doors were the result of a
recent suggestion.
Response: The doors were added as an element requested by one of the council
members. They do provide windows at street level as suggested in the city
design standards and are shown in the current renderings. We are currently
looking at other ways to meet the design standards.
Recalled when that suggestion was made at a committee meeting, she loved the
indoor/outdoor feel and opportunity to have the doors open. Now she wondered if the
garage doors created a security issue with kids being able to run out onto the sidewalk.
She asked if the doors were a good idea since the doors do not face the park and the
area is not fenced.
Response: In the existing building, kids are inside and outside but always
supervised. If the doors were up, there would be adequate staffing to ensure kids
were not wandering off and/or individuals did not wander in from the street. See
response above regarding the doors.
Councilmember Paine
• Referred to the building exceeding the height limit and asked if the gym could be
countersunk into the ground, so height was not an issue.
Response: The building height has been reduced to 30' (25' is the height limit in
this zoning designation) Countersinking the building is a possibility, but there are
serious ground water issues in the park which was why the gym is proposed to
be at sidewalk level.
• Asked if the building was on the Edmonds historic registry or has it just existed for 100
years.
Response: It is an iconic building, but it is not on the registry.
• Solar panels are essential, not so much design but as an implementation feature; they
are good for the environment and the community and would set a good example.
Response: Solar panels are planned to be incorporated into the project.
• When will the facility be completed?
Response: Construction will take 10 -12 months. Construction will start after the
permit process is completed which is anticipated to occur in Spring of 2026. The
facility has to go through design review and a conditional use hearing prior to
applying for building permits. These two processes are anticipated to be
completed by Spring of 2025. Once completed, we will submit for building
permits with the anticipation of being approved in the Spring of 2026.
• Asked if the plan is to have the building at the edge of the property line and how wide the
sidewalk would be.
Response: The sidewalk width will remain unchanged from its current width. The
club portion of the building will be up to the property line, the gym is set back
about two feet.
Councilmember Teitzel
2812 Colby Avenue Everett WA 98201
(425)252-2153 www.2812architecture.com
Packet Pg. 42
5.2.c
The HPC looked at designating the BGC building as historic, but it did not qualify
because it has been extensively remodeled. It is not historic from that standpoint
although it is treasured in the community. With regard to a question Council President
Pro Tern Olson asked via email, he asked if having the western wall of the building at the
edge of the sidewalk would comply with the lot coverage restrictions. He recalled a
certain amount of impervious surface was allowed and asked if allowing the west wall to
be at the edge of the sidewalk within the existing setback would still meet the lot
coverage requirements.
Response: (Ms. Fesler) The northwest corner is exempt from grant requirements
related to imperious surface which is why the tennis, petanque and basketball
courts and the BGC are in that corner.
Councilmember Buckshnis
• She liked the idea of utilizing the old fagade, recalling discussions about putting
something on the north wall facing the park such as a living wall.
Response: The north wall is a perfect place to dress up the building; the five
panels could include scenes, images of the original building, etc. The Boys &
Girls Club is open to adding art or historical displays on this side of the building
Councilmember Chen
• Commented that the new Boys & Girls Club has been a long time coming and it was
exciting to see something happening. He asked if the building will have community
meeting space for use by other nonprofits.
Response: The space will be available for use outside the BGC's hours; the
ground floor is an open floor plan which could provide an opportunity for groups
to hold meetings and there are restrooms and a kitchen on that floor. The gym
will also be available for public use outside of times when B & G programs are
being conducted.
• Observed the building appears to be a brick structure and asked if the design would be
earthquake resistant.
Response: The CMU block is a fagade on the outside of the structure; the main
structure will be wood framing with steel cross -bracing. The building will be
required to meet all code -related seismic regulations.
Council member requests and responses associated with the July 05 meeting are as
follows:
Council President Pro Tern Olson
COUNCIL PRESIDENT PRO TEM OLSON MOVED, SECONDED BY
COUNCILMEMBER TEITZEL, TO APPROVE THE DESIGN AS IT RELATES TO THE
PARK WITH CAVEATS, POINTING OUT DISCREPANCIES WITH THE EDMONDS
CIVIC PARK PLAYFIELD DESIGN GUIDELINES ON PAGE 3, SECTION 1, MASSING
AND ARTICULATION, AND SECTION 5, ROOFLINE AND ROOF MOUNTED
EQUIPMENT.
Identified at least two caveats and possibly other council members could add to the lists
of caveats; there are items in the Civic Field Park Playfield Design Guidelines that this
design does not meet. She was unsure the original author of the design guidelines, and
if the ADB, staff or planning board via the public hearing process decided to deviate from
the design guidelines, she would not personally take offense, but she did not support
council approving a design that does not meet elements of the design guidelines. Her
motion to approve the design as it relates to the park with those two specific caveats
2812 Colby Avenue Everett WA 98201
(425)252-2153 www.2812architecture.com
Packet Pg. 43
5.2.c
where it does not meet design guidelines allows the BGC to continue to move forward
and gives a heads up to the entities that receive this approval that those are two specific
areas the council highlighted.
Response: The Design Review Board will review compliance with the Civic Field
Park Playfield Design Guidelines. The overall design requires the approval of the
board.
Commented an indoor graffiti wall was a good, creative solution as was a meditation
space. She suggested the petanque courts, when not in use, would be a good place for
meditation. With regard to having this level of design reviewed by the ADB, she
wondered if the ADB would be willing to have an informal conversation to provide early
input to the BGC which could help expedite later stages. She summarized that might be
of value if staff could make it happen.
Response: The design team and B & G are open to early dialogue with the DRB,
but we have not yet had an opportunity to do this.
Councilmember Paine
Commented her children attended the BGC and she agreed it was difficult to reach the
upper floor. The building has been well loved by the community and has served its
purpose. She appreciated that the building would be LEED which guarantees some
sustainability of materials, etc., which was very appropriate. She liked the idea of
collaborating with the ECA to have artwork on both buildings that pulls them together
visually. In her mind, solar panels were a giant plus. She agreed compliance with the
current code was paramount. Building height is an area of focus and she agreed the
guidelines do need to be followed. She summarized it was an exciting project that will be
refined by other processes.
Response: The Design Review Board will review compliance with the Civic Field
Park Playfield Design Guidelines. The overall design requires the approval of the
board.
Referred to the Civic Park Design Guidelines that were referenced and asked if they
were guidelines or requirements. Ms. Feser answered they are guidelines, strong
suggestions, ideas, concepts or practices that were envisioned to help the building fit
aesthetically into the park. The guidelines were developed by Walker Macy during the
park master planning process to create guardrails for the BGC if their building was
renovated or rebuilt to help the structure fit within the park. Mr. Tsoukalas commented
that the guidelines and the design were not developed in parallel timeframes. When
Walker Macy was going through the design phase, the BGC was still contemplating
whether they would stay at Civic Park. If the guidelines and the BGC design had been
developed on simultaneous timelines, the guidelines may have been different.
Response: The Design Review Board will review compliance with the Civic Field
Park Playfield Design Guidelines. The overall design requires the approval of the
board.
Councilmember Buckshnis
Commented on the Civic Field Park Playfield Design Guidelines were developed in 2018
when there was not a clear idea of the BGC's plans so she understood why Walker
Macy was very conservative in the design guidelines document. With regard to height,
she referred to the variance process such as was granted for the Waterfront Center. She
agreed the guidelines were important, but the gym could not be 2' feet short. She
referred to a citizen's recommendation that this goes to the Architectural Design Board
(ADB).
2812 Colby Avenue Everett WA 98201
(425)252-2153 www.2812architecture.com
Packet Pg. 44
5.2.c
Response: The Design Review Board will review compliance with the Civic Field
Park Playfield Design Guidelines. The overall design requires the approval of the
board. The building height issue will be addressed as part of the Conditional Use
Permit process. It should be noted that the minimum clear interior height for a
volleyball court is 23'. With structure and roof slope, the 25' maximum zoning
code height will need to be exceeded in order to have a regulation height
gymnasium.
Councilmember Nand
Thanked the BGC for incorporating the feedback from the public hearing and from the
city council. Noting there is a significant footprint on top of the gymnasium which may be
reduced by the placement of solar panels, she asked if there was an opportunity for
rooftop access such as a meditation space, community garden, etc. With activities
geared toward children, there is an understanding that behavioral issues can be
addressed by children having access to a calming environment and places to de -
stimulate themselves. She asked if that could be incorporated into this design or would it
be too challenging.
Response: The option for a green roof was considered, but the utilization of solar
is more important to stakeholders. Allowing people on the rooftop presents
additional challenges because two exits would be required as well as elevator
access to the roof which would extend the building height an additional 8-10 feet.
There is also a safety concern with human use of the roof.
Councilmember Chen
Recalled the graffiti in the $22M Civic Park and asked how that could be prevented on
this building coupled with keeping kids safe. He suggested the addition of a fence or
other ways to protect the building and also keep kids safe. He thanked the BGC for
listening to the public comments about solar panels and agreed that would be a good
feature.
Response: Other BGC projects include an indoor graffiti wall where kids can
express themselves without damaging the building. Councilmember Chen was
hopeful those who were doing the graffiti would come inside and use the graffiti
wall. It was also suggested that adding a graffiti coating to the building to make it
easier to clean off. Fencing would reduce the overall square footage of the
building due to current site constraints.
Councilmember Teitzel
Commented looking from the west, it appears the roof is entirely flat. Councilmember
Teitzel relayed his understanding the BGC will be asking for a 5-foot variance to
accommodate the height of the gym. He asked about additional height if solar panels are
added to the roof.
Response: The roof is sloped behind the parapet to drain water to the north and
south. There is a parapet that varies in height between 8" and 24" that surrounds
the gym portion of the roof. Solar panels will add an additional 12"-18" above the
roof surface. They would be screened by the parapet. It should be noted that the
minimum clear interior height for a volleyball court is 23'. With structure and roof
slope, the 25' maximum zoning code height will need to be exceeded in order to
have a regulation height gymnasium.
2812 Colby Avenue Everett WA 98201
(425)252-2153 www.2812architecture.com
Packet Pg. 45
5.2.d
Packet Pg. 46
5.3
City Council Agenda Item
Meeting Date: 11/25/2024
2025 Legislative Agenda
Staff Lead: Todd Tatum
Department: Community Services
Preparer: Todd Tatum
Background/History
The attached draft of the 2025 Edmonds Legislative Agenda has been compiled over the last couple of
months with direct input from Mayor Rosen, our Olympia lobbyist, Debora Munguia, Directors of every
City Department, and those council members who have already shared their issues or suggestions about
agenda items. The agenda was also informed by the legislative agendas of AWC, the Economic Alliance
of Snohomish County, WASPC, and WRIA8.
Staff Recommendation
Review the 2025 Draft Legislative Agenda
Narrative
Our lobbyist will give an update on the 2025 session, to include major background information and
calendar. Council will have an opportunity to ask questions about any items on the agenda and about
the upcoming session. Our goal is to keep the document concise and actionable, and ask that any
requested changes be in this vein.
Attachments:
DRAFT 2025 Edmonds Legislative Agenda 20241120
Packet Pg. 47
5.3.a
CITY OF EDMONDS
2025-27 STATE LEGISLATIVE AGENDA
Highway 99 Revitalization Project
Request: Maintain $22.5 million funding in the Move Ahead Washington package across 2025-
27 ($4.3M) and 2027-29 ($18.2M) biennia for Stage 3 of the SR 99 Revitalization Project.
The City of Edmonds places a high priority on both safety and social and environmental justice
throughout our community. The Highway 99 Corridor and its surrounding neighborhoods have
historically been under -served, with lower levels of parks and public spaces, community
gathering facilities, and safe, multimodal transportation improvements.
In tandem with continued community planning, the City will pursue multiphase transportation
improvements along the Corridor, costing upwards of $206 million, including accompanying
utility improvements. This significant public investment will also promote private investment
along the corridor, and bring needed jobs, affordable housing and services to an underserved
community of Edmonds.
Key 2025-27 Legislative Priorities
1. City Revenue Options: Support mechanisms to expand general revenue (e.g., lifting the
1% property tax cap, increasing REET share, and exploring state revenue -sharing).
2. Behavioral Health & Public Safety: Support co -responder programs, increase resources
to deal with domestic violence, and enhance behavioral health infrastructure
(practitioners and beds).
3. Indigent Defense Standards: Engage in discussions on defense standards, emphasizing
state funding for any cost increases.
4. Increase Housing Supply: Back measures that promote housing construction, and
explore new funding options for needs along the housing continuum, including home
ownership and senior housing.
5. Tax Increment Financing (TIF): Support TIF's viability.
6. Address the impacts of state environmental and housing legislation on cities: Promote
the creation of funding and programs which help cities to plan for, adapt to, and fund
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Packet Pg. 48
5.3.a
2025 Edmonds Legislative Agenda
Page 2 of 3
solutions to the changes brought on by this legislation, particularly with respect to
watershed health and restoration.
7. Work with our delegates to identify solutions to:
• The impacts of the lowest bidder requirements.
• Increasing the ability of retired law enforcement officers to return to service.
• Reduce the impacts of vexatious requests and litigation as a result of the Public
Records Act.
Additional Legislative Issues c
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Environmental & Climate Initiatives
• Support: Legislation enhancing Puget Sound health, reducing greenhouse gases, and a,
promoting waste reduction and circular economies. _J
• Funding Requests (Climate Commitment Act): c
• Grants or low -interest loans for energy efficiency in affordable housing.
• Maintain funding of Commerce's Climate Planning Grants. N
Public Safety
• WASPC Efforts: Advocate modifications to RCW 13.40.740 to improve juvenile justice
procedures, allowing exculpatory statements and clarifying rights of juvenile victims and
witnesses.
• Criminal Justice Funding: Support initiatives to increase funding for the justice system.
• Juvenile crime: Advocate for, and support, measures which provide resources to
prevent juvenile crime, and provide alternatives to juveniles at risk.
Salmon Recovery & Watershed Health
• Support WRIA 8 Priorities:
o $125M for Salmon Recovery Funding Board (2023-2025 biennium).
o $110M for Pacific Coastal Salmon Recovery Fund.
o $40M for streamflow restoration in Department of Ecology's budget.
o $8.9M to reduce toxic tire chemical exposure affecting salmon survival.
Transportation & Safety
• SR-104 and SR-99: Advocate for investments in SR-104 maintenance and planning.
• Additional investments: Interurban Trail safety enhancements, Vision Zero projects, and
statewide sidewalk network improvements.
Packet Pg. 49
5.3.a
2025 Edmonds Legislative Agenda
Page 3 of 3
Economic Development
• Public Works Programs: Back funding for CERB, Public Works Trust Fund, and TIB to aid
business expansion.
• Placemaking Grants: Advocate for capital budget allocations for community
placemaking initiatives.
• ArtsWA Funding: Support budget requests to strengthen Creative Districts and the
creative economy.
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Packet Pg. 50
5.4
City Council Agenda Item
Meeting Date: 11/25/2024
Update on Comprehensive Plan Process and Future Land Use Map
Staff Lead: Shane Hope
Department: Planning & Development
Preparer: Heather Lakefish
Background/History
State law requires cities and counties to review and update their comprehensive plans and development
regulations at least every few years. The next due date for Edmonds' comprehensive plan update is
December, 31, 2024. The Plan will include narrative, goals, policies, project lists, and maps, including a
future land use map.
Staff Recommendation
For Council to review and provide any questions or comments about the remaining Comprehensive Plan
process and the draft future land use map.
Narrative
The initial Draft Comprehensive Plan was published in early October, 2024, following about a two-year
period of initial ideas, research, and community engagement.
Since the draft Plan publication, more community input was invited and numerous public meetings of
the Planning Board and City Council were held to consider each draft Comprehensive Plan element.
On November 4, the City Council reviewed the recommendation of the Planning Board and chose a
Preferred Alternative approach for growth patterns, which would provide about half of the city's growth
capacity to be in the Highway 99 area and the Westgate area, with other capacity possible for small
neighborhood hubs and centers in various neighborhoods. A future land use map reflecting updated
information will be presented at the November 25 special meeting of the City Council.
Meanwhile, work is moving forward to revise the draft Comprehensive Plan, based on comments,
technical corrections, and updated information. Staff expects the revised version to be published
November 25 or 26. It will be reviewed by the Planning Board and any recommendations provided to
the City Council.
On December 3, the revised Draft Plan is expected to be ready for City Council review. This will be
followed by a public hearing on December 10. Adoption, with any changes, is scheduled to follow at the
December 17 City Council meeting.
The updated Comprehensive Plan is required by state law to be adopted by the end of this year.
Meeting state law is a prudent step. In addition, adoption of a comprehensive plan that complies with
Packet Pg. 51
5.4
state law keeps the city eligible for grants and loans.
Packet Pg. 52
5.5
City Council Agenda Item
Meeting Date: 11/25/2024
Council 2025-26 Budget Deliberations, including possible voting on budget amendments proposed by
Councilmembers during meeting
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
On August 13, Council was briefed on the outcome of the City of Edmonds Community Survey.
On August 16, Council, Administration and Staff held a budget retreat.
On September 10, Council adopted Resolution 1553 regarding Council's priorities for the 2025-26
Biennial Budget.
On October 1, Mayor Rosen presented the proposed 2025-26 Biennial Budget.
On October 8, 15 and 22 Council received budget presentations from each city department.
On October 22 Council held a public hearing on property tax and revenue.
On October 29 Council held a public hearing on the preliminary budget.
On November 2, Council held a workshop on revenues and budget.
On November 12 and 19, Council deliberated on staff recommendations and Council amendments. The
video recordings for these meeting is available on the city website.
Recommendation
N/A
Narrative
Councilmembers will have discussion on the budget and amendments they would like to consider for
the 2025-26 Biennial Budget.
Included in this packet are Staff Recommended Changes to the 2025-2026 Biennial Budget:
10 - Correction to Street Fund Interfund Services charge
Councilmember Amendments:
C2 - (Dotsch) Fund Balance Replenishment (motioned and deliberated on 11/12, tabled)
C6 - (Chen) Police Leadership Structure (postpone to 11/26))
C8 - (Chen) Reduce City Operations to 32 hours (postpone to 11/26)
C15A (Paine) Reduce work week to 35 hours (postponed to 11/26)
C15B (Paine) Workforce Planning Study (postponed to 11/26)
C15C (Paine) Project Completion Contingency Fund (postponed to 11/26)
C16 (Paine) Reinstate Funding for Police Community Engagement (postponed to 11/26)
C17 (Paine) Reinstate Funding for Police Public Records
Packet Pg. 53
5.5
C18 (Dotsch/Paine) Edmonds Permitting Fee Study
C19 (Dotsch) 10% Reduction General Fund Labor/Benefits (postponed to 11/26)
Attachments:
Council Recommendations
C2 Dotsch Fund Balance Replenishment 20241119
C6 Chen Police Leadership Structure 20241119
C15B Paine Workforce Planning 20241119
C15C Paine Project Completion Fund 20241119
C8 Chen Reduced Operations to 32 hours 20241119
C19 Dotsch 10% GF LaborBenefit Reduction 20241119
C15A Paine Reduce work week to 35 hours 20241119
Staff Recommendations
Staff Recommended Change to Street Fund Interfund Rental Expense
C18 Dotsch Paine Edmonds Permitting Fees Study 20241119
C16 Paine Reinstate Police Community Engagement 20241119
C17 Paine Reinstate Police Public Records
Packet Pg. 54
5.5.a
COUNCIL
OUTCOME
APPROVAL
FROM/DATE
COUNCIL
ASSIGNED #
COUNCIL
MEMBER
FUND#
FUND DESC
SUBJECT
DEPT#
DEPTTITLE
REV/EXP
INCREASE
OR
DECREASE
2025AMOUNT
2026AMOUNT
ON GOING /
ONETIME
Comments
Withdrawn
11/12/2024
C3
Dotsch
001
General Fund
Rate Study Plan/Dev
62
Planning&Dvmt
Expense
Increase
5,000.00
0.00
One Time
Conduct a Planning& Development Rate Study
Tabled 6 to 1
11/12/2024
C2
Dotsch
001
General Fund
Fund Balance Replenish
NA
NA
Expense
On Going
Incorporate General Fund Reserve Balance in adopted budget
Failed 2to5
11/12/2024
C3
Olson
001
General Fund
Reduce Parks Maintenance
64
Parks & Rec
Expense
Decrease
(200,000.00)
On Going
Reduce mowing
Passed 5to2
11/12/2024
C4
Olson
125
FEET
Reduce Johnson Project
64
Parks &Rec
Expense
Decrease
(100,000.00)
One Time
Remove 2026 $100K expenditure in the CIP for this property
Failed 0 to 7
11/12/2024
C5
Olson
001
General Fund
Reduce Parks Communications
64
Parks & Rec
Expense
Decrease
(100,000.00)
On Going
Reduce Parks Communications & Community Engagement Program
Postponed
11/12/2024
C6
Chen
001
General Fund
Police Leadership Structure
41
Police
Expense
On Going
Restructure Police Leadership Structure
Passed 6to 1
11/12/2024
C7
Chen
001
General Fund
Reduce Council Contingency
11
Council
Expense
Decrease
(10,000.00)
(10,000.00)
One Time
Reduce Council contingency
Postponed
11/12/2024
C8
Chen
Various
Various
Reduce Operations to32hours
Various
Various
Expense
Decrease
(2,500,000.00)
Reduce City Hall Operations to a 32 hours workweek
Passed 7 to 0
11/12/2024
C9
Chen
Various
Various
Budget Book- align positions
Various
Various
Expense
Align authorized positions with budgeted labor and benefit expenditures
Withdrawn
11/12/2024
C10
Chen
001
General Fund
Restructure Parks Leadership
64
Parks & Rec
Expense
Decrease
(225,000.00)
(231,750.00)
On Going
Restructure Parks & Rec Leadership Structure
not moved
11/12/2024
C31
Chen
001
General Fund
Remove Parks Communications
64
Parks & Rec
Expense
Decrease
(178,454.00)
(187,164.00)
On Going
Remove Parks Communications & Community Engagement Program
Passed 6-0
11/19/2024
C12
Olson/Nand
001
General Fund
Reduce Council Training
11
Council
Expense
Decrease
(2,400.00)
(2,400.00)
One Time
Reduce Council training budget
Fails
11/19/2024
C13
Olson
001
General Fund
Reduce Parks Training
64
Parks&Rec
Expense
Decrease
(35,218.00)
(36,006.00)
One Time
Eliminate Parks Professional Development&Training
Passed 6-0
11/19/2024
C14
Olson
001
General Fund
Reduce Mayor Travel
21
Mayor's Office
Expense
Decrease
(5,400.00)
One Time
Reduce Mayor's Travel Budget
Postponed
11/19/2024
C15A
Paine
lVarious
Reduce Work Week to35hours
Various
Various
Expense
Decrease
Reduced workweek for various work groups
Postponed
11/19/2024
C15B
Paine
001
General Fund
Workforce Planning Study
22
Human Resources
Expense
Increase
20,000.00
0.00
One Time
Increase professional services for a workforce study
Postponed
11/19/2024
C15C
Paine
001
General Fund
Project Completion Contingency Fund
39
Non -Department
Expense
Increase
100,000.00
0.00
One Time
Earmark $300Ktosupport reduced work hour transition
Postponed
11/19/2024
C16
Paine
001
General Fund
Reinstate fundingfor Police Community Engagement
41
Police Department
Expense
Increase
180,712.00
188,385.00
On Going
Reinstate this position
11/19/2024
C17
Paine
001
General Fund
Reinstate funding for Police Public Records
41
Police Department
Expense
Increase
145,024.00
158,083.00
On Going
Reinstate this position
11/19/2024
C18
Dotsch/Paine
001
General Fund
Edmonds Permitting Fees Study
62
Planning&Dvmt
Expense
Increase
10,000.00
0.00
One Time
Increase professional services for a Planning&Dev. Rate study
Postponed
11/19/2024
C19
Dotsch
001
General Fund
Reduce 10% GFLabor/Benefit
Various
Various
Expense
Decrease
(2,300,000.00)
(2,300,000.00)
On Going
Reduce salaries and benefits by10%
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5.5.b
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Include Fund Balance Reserve Replenishment in Strategic
Outlook
Amendment Number: C-2
Councilmember:
Michelle Dotsch
Date Submitted:
11/6/2024
Fund:
General Fund 001
Agenda Packet:
11/12/2024
Department:
NA
Deliberated:
11/12/2024
Program:
Fund Balance
Outcome:
Tabled
Budget Year:
Amendment Motion:
I make a motion that the Fund Balance Reserve replenishment plan be incorporated into the Strategic
Outlook (Budget Book Pages 20 and 21) starting in 2027.
Amendment Description:
The Financial Policy Framework adopted by Council in September 2024 indicates that the Mayor will
present to City Council an Replenishment Plan with a plan and timeline for replenishing the Reserve
to policy mandated levels. Once the Replenishment Plan and timeline has been provided to Council ,
it would be prudent to incorporate the details into the strategic outlook.
Amendment Purpose (intended outcomes):
• Demonstrated intentions of replenishing the Reserve to policy mandated levels
Proiect Status (if Applicable)
[Project Status or N/A]
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
$increase or ($decrease)
Revenues
($increase) or$decrease
Net Budget Impact:
No impact.
Packet Pg. 56
5.5.c
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Police Leadership Structure
Amendment Number: C6
Councilmember:
Will Chen
Date Submitted:
11/6/2024
Fund:
001
Agenda Packet:
11/12/2024
Department:
Police 41
Deliberated:
11/12/2024
Program:
Police Administration
Outcome:
Postponed to next me
Budget Year:
both 2025/2026
Amendment Motion:
I motion to restructure the Police Department leadership structure to better align the management needs
of one Police Chief and One Assistant Police Chief.
Amendment Description:
This amendment is to restructure the Police Department's leadership structure to better align the
management needs of one Police Chief and One Assistant Police Chief.
Amendment Purpose (intended outcomes):
• To better align administration management team with the size of the city's police force.
Describe All Funding Sources
Describe funding —GF
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
The estimated ongoing savings (reduction of salary and benefits) to General Funds is $310,000 in 2025
and $319,300 in 2026.
Protect Status (if Applicable)
Police Administration on budget book page 106.
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
001
$increase or ($decrease)
($310,000) in
2025;
($319,300) in
2026.
Revenues
($increase) or $decrease
$0
Net Budget Impact:
($310,000) in
Reduce GF
2025;
expenditures.
($319,300) in
2026.
ang
Packet Pg. 57
5.5.d
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Workforce Planning Study
Amendment Number: C-15(13)
Councilmember:
CM Paine
Date Submitted:
11/14/2024
Fund:
General Fund 001
Agenda Packet:
11/19/2024
Department:
Human Resources
Deliberated:
Council staff will complete
Program:
[PROGRAM IF APPLICABLE]
Outcome:
Council staff will complete
Budget Year:
2025 or 2026 or both 2025/2026
Amendment Motion:
Motion to authorize a Workforce Planning Study, to be completed in the first quarter of 2025.
A Workforce Planning Study is needed to establish what is the proper level of staffing based on
programs. This study was planned for 2025 and was brought up at the Council Retreat early this year
as a study which would be helpful for Council's mandated role in budgeting.
This study would be very useful for understanding our staffing levels and what would be appropriate
for the size of our city.
Amendment Purpose (intended outcomes):
• Determine the proper staffing levels, based on programs
More technical information to come from HR.
Describe All Funding Sources
General Fund 001 - this cost will come from the savings from the move to a 35 hour work week.
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
One- time expense
Protect Status (if Applicable)
[Project Status or N/A]
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
001
$increase or ($decrease)
$20,000
Revenues
($increase) or $decrease
$0
Net Budget Impact:
$20,000
Packet Pg. 58
5.5.e
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Creation of a New Fund to Support the 35-hour Workweek
Amendment Number: C-15(C)
Councilmember:
CM Paine
Date Submitted:
11/14/2024
Fund:
GF 039
Agenda Packet:
11/19/2024
Department:
Non Departmental
Deliberated:
Council staff will complete
Program:
New Fund
Outcome:
Council staff will complete
Budget Year:
2025
Amendment Motion:
Motion to create a new, one-year nondepartmental fund to be called Project Completion Contingency
fund to support the city-wide process of moving to a 35-hour work week.
The creation of this new non departmental fund is to provide a supplementary funding source to
resolve incidental project completion funding needs related to the transition to a 35-hour work week
and other needs based on work force cuts in this budget. This fund would be managed by the
Administration based on their prioritization of needs.
The move to a 35-hour work week implementation will be very disruptive for work flow and transition
to an equal reduced work program and also a delay in services to be provided. The work hours
reduction must be joined with these 2 outcomes. One of the budget benefits of moving to a 35-hour
week includes that there are an additional 5 hours of potential work time before overtime would kick
in.
Amendment Purpose (intended outcomes):
• Provide a limited source of funds to complete projects which cannot be reasonably worked
into a 35-hour work week.
• Provide a limited source of funds for short projects where staffing has been reduced or
eliminated.
• Provide a limited use of funds which aren't yet identified, but directly related to the
implementation of a 35-hour work week.
Describe All Funding Sources
GF - Budget savings with the movement to a 35-hour work week.
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
This is a one-year transition fund, from the date of the actual implementation of the 35-hour work
week, after all of the labor negotiations have been completed.
Proiect Status (if Applicable)
[Project Status or N/A]
Packet Pg. 59
5.5.e
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
GF039
$increase or ($decrease)
$100,000
Revenues
($increase) or $decrease
$0
Net Budget Impact:
$100,000
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5.5.f
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Reduce city hall operations to 32-hours a week except for Police, Court, and
Wastewater Treatment.
Amendment Number: C-8
Councilmember:
Will Chen
Date Submitted:
11/6/2024
Fund:
GF001
Agenda Packet:
11/12/2024
Department:
Various
Deliberated:
11/12/2024
Program:
Various
Outcome:
Postponed (5-2)
Budget Year:
2025
Amendment Motion:
I motion to reduce city hall operations to 32-hours a week except for Police, Court, and Wastewater
Treatment.
Amendment Description:
reduce city hall operations to 32-hours a week except for Police, Court, and Wastewater Treatment.
Amendment Purpose (intended outcomes):
• Reduce city hall operations to 32-hours a week to generate GF salary savings, as well as
letting public know that city needs additional funding to maintain normal service hours.
Describe All Funding Sources
GF and others
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
Estimated 10% labor reduction, which is 10%*$25,252,431, rounding down to $2,500,000.
Protect Status (if Applicable)
N/A
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
001
$increase or ($decrease)
($2,500,000)
in 2025
Revenues
($increase) or $decrease
$0
Net Budget Impact:
10% labor savings.
($2,500,000)
in 2025
Packet Pg. 61
5.5.g
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: 10% General Fund Labor/Benefits Expenditure Reduction
Amendment Number:
Councilmember:
Michelle Dotsch
Date Submitted:
11/14/2024
Fund:
GF 001
Agenda Packet:
11/14/2024
Department:
Numerous
Deliberated:
Council staff will complete
Program:
Numerous
Outcome:
Council staff will complete
Budget Year:
both 2025/2026
Amendment Motion:
I make a motion to reduce the General Fund labor/benefits expenditures by 10% for both 2025 and
2026.
This would amend the amount of funds allocated for salaries and benefits by 10%, reducing the
budget by $2.5M in 2025 and $2.69M in 2026. This amount was determined by considering the
strategic outlook general fund expenditures on page 20 of the budget book — showing 2025 labor
expenditures of $25,252,431 and 2026 labor expenditures of $26,915,095. The resulting amount may
need to be adjusted with consideration of overtime that is included in these expenditure figures.
This proposed amendment is in contrast and should be considered as an alternative to other
amendments contemplating a 32- or 35-hour work week. This amendment intentionally does not
specify staffing/programmatic reductions that would be necessary as a result of this amendment.
Rather, those reductions would be best determined by the administration.
These reductions could be a combination of eliminating positions (impacting both labor and benefits
expenditures) or reducing positions to a partial FTE (impacting only labor expenditure). This method
of eliminating or reducing positions is with more long-term intentions than a furlough or a reduced
work week, and indicates that our fiscal recovery will require more long-term strategies than this
biennium.
Amendment Puraose (intended outcomes):
• Reduces the overall budget by $2.5M in 2025 and $2.69M in 2026.
• Reduces the City's workforce more intentionally for long-term fiscal recovery.
• Could enable Inter -fund loan amounts to be reduced and/or paid back more immediately.
• Could enable a levy -lid -lift amount to be lower, thus reducing the burden on taxpayers.
Describe All Funding Sources
General Fund
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
These expenditure reductions could be realized beyond 2025 and 2026 until the fiscal conditions
allow changes to the city workforce.
Packet Pg. 62
5.5.g
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Project Status (if Applicable)
[Project Status or N/A]
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
$increase or ($decrease)
($2,500,000)
($2,690,000)
2025
2026
Revenues
($increase) or $decrease
$0
Net Budget Impact:
($2,500,000)
($2,690,000)
2025
2026
Packet Pg. 63
5.5.h
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Reduce work week to 35 hours/week, with exceptions
Amendment Number: C-15(A)
Councilmember:
CM Paine
Date Submitted:
Nov 13, 2024
Fund:
GF 001
Agenda Packet:
11/19/2024
Department:
Various
Deliberated:
Council staff will complete
Program:
Various
Outcome:
Council staff will complete
Budget Year:
both 2025/2026
Amendment Motion:
Motion to reduce the regular work hours from 40 hours per week to 35 hours., for majority of city
workgroups.
Amendment Description:
Reduce labor costs through work hour reduction. The work groups which are exempted are the
WWTP personnel, Courts, and Police Command and Commissioned officers. Also excluded are
Directors and others who are voluntarily taking furloughs.
Amendment Purpose (intended outcomes):
• Reduce the fiscal impacts of labor costs for the City,
• Offer stability for the workforce through a 2-year commitment of reduced hours, and
• Maintaining a high -quality workforce, without going through layoffs
Describe All Funding Sources
Various
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
The impacts of this proposal will need to be negotiated with our labor groups. The anticipated start
would be mid -year 2025. This proposal is anticipated for the upcoming biennium, and may need to be
extended.
Protect Status (if Applicable)
N/A
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
001
$decrease
$3,000,000
$1,000,000 in
2025;
$2,000,000 in
2026
Revenues
($increase) or $decrease
$0
Net Budget Impact:
$0
Labor savings
0
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Packet Pg. 64
5.5.h
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
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5.5.i
COUNCIL
APPROVED
(YES/NO)
APPROVAL
FROM/DATE
Staff
Assigned
Number
FUND#
FUND DESC
SUBJECT
DEPT#
DEPT TITLE
REV/EXP
INCREASE
OR
DECREASE
2025
AMOUNT
2026AMOUNT
ON GOING /
ONETIME
Comments
YES
11/12/2024
1
001
General Fund
SnoCounty 911 dept split
41
Police Department
Expense
Decrease
(400,000.00)
(440,000.00)
ON -GOING
Moving fire component of SnoCounty 911 expenses to Dept 39
YES
11/12/2024
1
001
General Fund
SnoCounty 911 dept split
39
Non Department
Expense
Increase
400,000.00
440,000.00
ON -GOING
Moving fire component of SnoCounty 911 expenses to Dept 39
YES
11/12/2024
2
001
General Fund
COLA Reduction
Various
Various
Expense
Decrease
(117,631.00)
(119,272.00)
ON -GOING
COLA decrease from 3.8%to 3.0%for the followingwork groups: Council,
Mayor, Non -Represented, ASFME, Teamsters (non -police), and Law Support
2026 COLA is still at 4%, the 2026 change is compounding effect of the 2025
reduction
YES
11/12/2024
2
111
Street Fund
COLA Reduction
Various
Various
Expense
Decrease
(7,590.00)
(7,749.00)
ON -GOING
Same as above
YES
11/12/2024
2
127
Gifts Catelog Fund
COLA Reduction
Various
Various
Expense
Decrease
(2,155.00)
(2,175.00)
ON -GOING
Same as above
YES
11/12/2024
2
130
Cemetery Fund
COLA Reduction
Various
Various
Expense
Decrease
(1,200.00)
(1,202.00)
ON -GOING
Same as above
YES
11/12/2024
2
421
Water Fund
COLA Reduction
Various
Various
Expense
Decrease
(9,041.00)
(9,160.00)
ON -GOING
Same as above
YES
11/12/2024
2
422
Storm Fund
COLA Reduction
Various
Various
Expense
Decrease
(8,001.00)
(8,140.00)
ON -GOING
Same as above
YES
11/12/2024
2
423
Sewer Fund
COLA Reduction
Various
Various
Expense
Decrease
(24,145.00)
(24,713.00)
ON -GOING
Same as above
YES
11/12/2024
2
511
Fleet Fund
COLA Reduction
Various
Various
Expense
Decrease
(3,523.00)
(3,566.00)
ON -GOING
Same as above
YES
11/12/2024
2
512
IT Fund
COLA Reduction
Laboratory Services
Various
72
Various
Expense
Decrease
(5,158.00)
(5,191.00)
ON -GOING
Same as above
Laboratory Services missed in Eden data entry
YES
11/19/2024
3
422
Storm Fund
Public Works
Expense
Increase
2,020.00
0.00
ON -GOING
YES
11/19/2024
4
423
Sewer Fund
ODS Pump Replacement
76
Public Works
Expense
Increase
0.00
350,000.00
ON -GOING
This project was added after proposed budget
YES
11/19/2024
5
423
Sewer Fund
Nutrient Removal Project
76
Public Works
Expense
Increase
350,000.00
0.00
ON -GOING
This project was added after proposed budget
YES
11/19/2024
6
112
Capital Street Fund
Safety Action Plan
NA
Public Works
Revenue
Increase
0.00
(300,000.00)
ONETIME
112 revenue finalized after DP's entered.
YES
11/19/2024
6
112
Capital Street Fund
Hwy 99 Stage 3
NA
Public Works
Revenue
Decrease
0.00
2,015,000.00
ONETIME
112 revenue finalized after DP's entered.
YES
11/19/2024
6
112
Capital Street Fund
Traffic Impact Fees
NA
Public Works
Revenue
Decrease
336,725.00
648,599.00
ON -GOING
Reduce Traffic Impact Fee Revenue Budget
YES
11/19/2024
6
112
Capital Street Fund
Interfund Transfer
68
Public Works
Expense
Increase
31,725.00
343,599.00
ON -GOING
Transfer of TIF from 502 to 000
YES
11/19/2024
6
112
Capital Street Fund
Interfund Transfer
NA
Public Works
Revenue
Increase
(31,725.00)
(343,599.00)
ON -GOING
Transfer of TIF from 502 to 000
YES
11/19/2024
7
120
Hotel/Motel Tax
Correct 2025 Revnenue
NA
Administrative Svc
Revenue
Decrease
(119,732.00)
0.00
ONETIME
Correct duplicate entry
YES
11/19/2024
8
120
Hotel/Motel Tax
Change funding source of Prof Svc
31
Administrative Svc
Expense
Decrease
0.00
(49,000.00)
ONETIME
Change funding source from Fund 120 to Fund 001
YES
11/19/2024
8
001
General Fund
Change funding source of Prof Svc
31
Administrative Svc
Expense
Increase
0.00
49,000.00
ONETIME
Change funding source from Fund 120 to Fund 001
NO
11/19/2024
9
001
General Fund
Arts& Cultural Svcs Manager
61
Com,Cul,&Econ
Public Works
Expense
Increase
0.00
161,875.00
ON -GOING
In 2026 make a commitment to the Arts community and reinstate the Arts &
Cultural Services Mgr position
10
111
Street Fund
Correction to ER&R calculation
68
Expense
Decrease
(170,000.00)
(170,000.00)
ONETIME
This is an on -going expense but a one time correction to Street Fund
Interfund Rate calcuation to Fund 511
rr
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Packet Pg. 66
Staff Recommended Change to Proposed 2025-2026 Biennial Budget
City of Edmonds
Staff Recommendation Title: Correction to Street Fund IF Services charge
Staff Recommendation Number: 10
Staffinember
Kim Dunscombe
Date Submitted:
11/21/2024
Fund:
Street Fund 111
Agenda Packet:
1112112024
Department:
Street Department
Deliberated:
staff will complete
Program:
Street Fleet
Outcome:
staff will complete
Budget Year:
2025 and 2026
Staff Recommendation:
I make a motion to reduce the street fund interfund services line item by $170,000 to $3247,230 in
each year of the biennium.
This staff -recommended budget adjustment is necessary to correct a keying error identified in the
computation of the internal services rate for the Street Fund. The correction ensures accurate
allocation of internal service charges, aligning with the intended methodology.
The adjustment results in an overall reduction to the Street Fund, reflecting the corrected rate.
Importantly, the Equipment Rental and Replacement (ER&R) Fund remains unaffected by this change,
as the correction pertains solely to the rate applied within the Street Fund's allocation.
Staff Recommendation Purpose (intended outcomes):
• This revision maintains the integrity of financial management practices and ensures that
internal service charges are properly aligned with operational needs.
Describe All Funding Sources
Street Fund
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
Street Fund
Proiect Status (if Applicable)
NA
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
111.000.68.542.90.45.10
($decrease)
($170,000)
Revenues
($increase) or $decrease
$0
Net Budget Impact:
$0
Packet Pg. 67
5.5.k
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Edmonds Permitting Fees Study
Amendment Number: c-zs
Councilmember:
CMs Paine and Dotsch
Date Submitted:
11/14/2024
Fund:
GF 001 & Other??
Agenda Packet:
11/19/2024
Department:
Planning and Development
Deliberated:
Council staff will complete
Program:
Outcome:
Council staff will complete
Budget Year:
2025
Amendment Motion:
Motion to add up to $10,000 for a consultant study to evaluate the current permitting fee schedule
and update permitting fee methodology.
Amendment Description:
Permitting fees currently pay for 41% of the staff labor costs. Next year is the scheduled year to
update the permit fee schedule and in light of the past 4 years of inflation, the past fee schedule
setting methodology needs to be revalidated.
• Provide an external review and comparison of Edmonds' permitting fees versus other cities.
• Determine if there are gaps in our current permit fee schedule.
• Reduce general fund impacts based on an inadequate fee schedule.
• Review the permitting fees of other local, Puget Sound region, particularly in cities which have
experienced a recent burst of development (Shoreline, Bothell, Lynnwood, Everett, and
Seattle) as a comparative analysis.
• Have the permitting fees be indexed to the regional inflation rate used for construction
during the years when there isn't a permitting fee rate study.
• The cost of the rate study should be included in the calculation of the permitting fees.
Describe All Funding Sources
Initially this study would be funded by the general fund. The cost of this study is to be included in the
calculation of the permitting fees to recover those costs.
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
This is an expense that would happen every 3 or 4 years.
Protect Status (if Applicable)
[Project Status or N/A]
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
$increase or ($decrease)
$10,000
Revenues
($increase) or $decrease
$0
Packet Pg. 68
5.5.k
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Net Budget Impact: $10,000
0
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5.5.1
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Reinstate funding for the Police Community
Engagement/Crime Prevention position
Amendment Number: C-16
Councilmember:
CM Paine
Date Submitted:
11/13/2024
Fund:
001
Agenda Packet:
1111912024
Department:
Police
Deliberated:
Council staff will complete
Program:
Outcome:
Council staff will complete
Budget Year:
2025/2026
Amendment Motion:
Motion to reinstate funding for the Police Community Engagement / Crime Prevention Coord postion.
Amendment Description:
This position provides a great service to our community by providing outreach to the public, making
and keeping community connections regarding crime prevention programs.
Amendment Purpose (intended outcomes):
• To maintain this function within our police agency.
Describe All Funding Sources
G F 001
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
On -going expenditure for Community Engagemet Crime Prevention Coordinator (NE-11)
Proiect Status (if Applicable)
[Project Status or N/A]
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
$increase or ($decrease)
$180,000
$188,000
FY 25
FY 26
Revenues
($increase) or $decrease
$0
Net Budget Impact:
$180,000
$188,000
FY 25
FY 26
0
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Packet Pg. 70
5.5.m
Amendment to Proposed 2025-2026 Biennial Budget
City of Edmonds — City Council
Amendment Title: Reinstate funding for the Police Public Records position
Amendment Number: C-17
Councilmember:
CM Paine
Date Submitted:
Nov 13, 2024
Fund:
001
Agenda Packet:
11/19/2024
Department:
Police
Deliberated:
Council staff will complete
Program:
Outcome:
Council staff will complete
Budget Year:
2025/2026
Amendment Motion:
Motion to reinstate funding for the Police Dept Public Records position.
Amendment Description:
This is position requires technical and legal training and decision -making, along with an understanding
of timelines and deadlines associated with records requests.
Amendment Purpose (intended outcomes):
• Maintain the smooth functioning of the Police department records processing program.
• There are legal requirements for this public records program and increases the risk of legal
liability if this program is under resourced.
Describe All Funding Sources
G F 001
Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure):
[Describe ongoing costs or savings]
Protect Status (if Applicable)
[Project Status or N/A]
FISCAL DETAILS
Account/BARS
Notes:
Expenditures
001
$increase or ($decrease)
$145,000
$158,000
FY 25
FY 26
Revenues
($increase) or $decrease
$0
Net Budget Impact:
$145,000
$158,000
FY 25
FY 26
Packet Pg. 71