The URL can be used to link to this page

2024-11-26 Council PacketAgenda Edmonds City Council REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 NOVEMBER 26, 2024, 7:00 PM REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. TO ATTEND VIRTUALLY, CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM.US/J/95798484261 BY PHONE: +1 253 215 8782 WEBINAR ID: 957 9848 4261 CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. 3. ROLL CALL 4. PRESENTATIONS 1. Proclamation for Small Business Saturday (5 min) 2. Sister City Commission 2024 Report to Council (15 min) 3. Mayor's Finance Update (10 min) S. APPROVAL OF THE AGENDA 6. AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL - UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. 7. RECEIVED FOR FILING 1. Claim for Damages for filing (0 min) Edmonds City Council Agenda November 26, 2024 Page 1 2. Written Public Comments (0 min) 3. Lodging Tax Comments Received as of November 23, 2024 (0 min) 8. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes November 2, 2024 2. Approval of Council Special Meeting Minutes November 4, 2024 3. Approval of Council Special Meeting Minutes November 4, 2024 4. Approval of claim checks and wire payments. 5. Approval of payroll and benefit checks, direct deposit and wire payments. 6. Social Worker Position 7. Confirmation of Diversity, Equity, Inclusion & Accessibility (DEIA) Commission Appointees Elaine DuCharme & Joseph Tai Ademofe 8. Approval of an Interlocal Agreement with Snohomish County and Mountlake Terrace, to renew an on -going water quality monitoring program for Lake Ballinger 9. Approve Subaward Safety Action Plan Agreement between Puget Sound Regional Council and City of Edmonds 10. Approval of Professional Services Agreement Amendment for Phase 12 (2025) & 13 (2026) Sewer Replacement 11. Permitting Program Manager Job Description 12. Code Amendment ECC 2.10.010 13. Confirm appointment of board/commission candidate 9. COUNCIL BUSINESS 1. Int'I District Banner Update (5 min) 2. Council 2025-26 Budget Deliberations, including possible voting on budget amendments proposed by Councilmembers during meeting (120 min) 3. 2025-2030 Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) (15 min) 10. COUNCIL COMMENTS 11. MAYOR'S COMMENTS ADJOURNMENT 10:00 PM Edmonds City Council Agenda November 26, 2024 Page 2 4.1 City Council Agenda Item Meeting Date: 11/26/2024 Proclamation for Small Business Saturday Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History Observed on the first Saturday after Thanksgiving, Small Business Saturday encourages holiday shoppers to patronize brick and mortar businesses that are small and local. Staff Recommendation Information only Narrative This year Small Business Saturday falls on November 30. Since its inception, Small Business Saturday has become the biggest sales day of the year for many small companies. Shopping small helps to promote a more vibrant community. Every time you pick up a cup of coffee from your neighborhood cafe, or buy a gift from a local artist, you're shopping small and making a difference. Attachments: Small Business Saturday 2024 Packet Pg. 3 4.1.a PrIorriamat,1101" City of Edmonds •Office of the Mayor SHOP SMALL SMALL BUSINESS SATURDAY 2024 Whereas, the city of Edmonds, Washington, celebrates our local small businesses and the contributions they make to our local economy and community; and Whereas, according to the United States Small Business Administration, there are 34.7 million small businesses in the United States, small businesses represent 99.7% of firms with paid employees, are responsible for 61.1% of net new jobs created since 1995, and employ 45.9% of the employees in the private sector in the United States, and Whereas, 68 cents of every dollar spent at a small business in the U.S. stays in the local community and every dollar spent at small businesses creates an additional 48 cents in local business activity as a result of employees and local businesses purchasing local goods and services; and Whereas, 59% of U.S. consumers aware of Small Business Saturday shopped or ate at a small, independently owned retailer or restaurant on Small Business Saturday 2023; and Whereas, Edmonds, Washington supports our local businesses that create jobs, boost our local economy, and preserve our communities; and Whereas, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, I, Mike Rosen, Mayor of Edmonds, Washington do hereby proclaim, November 30, 2024, as SMALL BUSINESS SA TURDA Y And urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday — celebrating its 15th year in 2024 — and Shop Small throughout the year. Mike Rosen, Mayor — November 26, 2024 Packet Pg. 4 4.2 City Council Agenda Item Meeting Date: 11/26/2024 Sister City Commission 2024 Report to Council Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History The Edmonds Sister City Commission was established in 1988. In 2023 they celebrated the 35th anniversary of their sister city relationship with Hekinan, Japan. The commission hosts annual student student exchanges, with the exception of hosting an adult exchange every five years. Staff Recommendation Informational only Narrative Sister City Commissioner Karyn Heinekin will provide an overview of 2024 accomplishments, along with a recap of the 2024 student exchange. Attachments: Council Report 2024 Packet Pg. 5 4.2.a CITY OF EDMONDS MIKE ROSEN MAYOR OFFICE OF THE MAYOR / SISTER CITY COMMISSION `11c. 10y Edmonds Sister City Commission 2024 Report to Council rnmmiccinnarc Michele Fellows Karyn Heinekin (Secretary) Samantha Hopper Anne Nadreau Yuri Nishiyama lyoko Okano Karen Reid Katy Renz (Chair) Kiwa Tashiro Colin Torretta Mission It is the mission of the Edmonds Sister City Commission to promote international communication and understanding through exchanges of people, ideas, and culture. 2024 Highlights 2024 student exchange — summer 2024: o Recruitment of students via media release, posting w/Edmonds school district, posting on city website and Sister City Facebook page o Conducted student interviews and five orientation meetings o Planned and executed a ten-day itinerary for the Hekinan visit Recruitment of two new commissioners in 2024 o Kiwa Tashiro in March o Karen Reid in April o There are currently 10 commissioners Community Outreach @ the Museum Market 0 7/13/2024 focused on Commissioner recruitment; there was a high-level of interest, and several commission applications were passed out 0 9/21/2024 focused on Commission familiarization; another day of high-level interest, many brochures passed out, two previous student delegates stopped by and shared what a positive impact the program had on their lives Z Created a policy for recruitment and selection for the adult exchange program, which is included in your agenda packet along with your directive An opportunity was provided through Sister Cities International for students between the age of 19-27 to work at the USA Pavilion at the 2025 Osaka World Expo. We learned of this opportunity Packet Pg. 6 4.2.a through our relationship with the Consulate -General of Japan in Seattle and passed it along to our list of past student exchange delegates. We are aware of one past student delegate who has applied 2025 Gnals :) Due to current budget constraints, the decision was made to cancel the 2025 student exchange and concentrate on fundraising in 2025 In place of an in -person exchange we will plan a virtual meet -up, like the ones we did during COVID Further explore the Commission becoming a non-profit organization To bring attention to the Commission and our work locally and regionally, we plan to arrange speaking engagements, and participate in local markets, fairs, and cultural events Presentation of 2024 Student Exchange with Hekinan, Japan Packet Pg. 7 4.2.a CITY OF EDMONDS MIKE ROSEN MAYOR OFFICE OF THE MAYOR / SISTER CITY COMMISSION Inc. 10y The Edmonds Sister City Commission was established by the Edmonds City Council and codified in ECC 10.60. The mission of the Edmonds Sister City Commission is to promote international communication and understanding through exchanges of people, ideas, and culture. Edmonds and the city of Hekinan, Japan established a relationship on April 5, 1988. The Sister City Commission hosts two exchange programs: an annual reciprocal student exchange; and an adult anniversary exchange which happens every five years. The Edmonds adult delegation visits Hekinan in early April with six months of planning Application Policy for the Edmonds Sister City Commission adult exchange to Hekinan, Japan Eligible delegates will be: • Residents of City of Edmonds • Over 18 • Comfortable and capable of representing our city, state, and country Familiarity with Japanese language or culture is not a requirement. Priority for appointments to the delegation will be: • The Mayor and a guest of their choosing will lead the delegation and will not be required to apply. • Sister City Commissioners who have served at least one year will be offered a spot on the delegation and will not be required to apply. • City of Edmonds officials and staff will be invited to apply with the general public but will be given priority in the selection process. The Sister City Commission and the Hekinan Sister City Association will come to an agreement on the feasibility and timing of an adult anniversary exchange by the fourth Monday in October of the year prior to the exchange. The Mayor and Commissioners will be informed of the dates and have until November 30 to reserve spots. In December, the opportunity to apply will be promoted through: • The Edmonds Sister City Commission web page • The Edmonds Sister City Commission Facebook page • Alerts to local media: MyEdmondsNews, The Herald, The Edmonds Beacon The deadline to apply will be the second Monday in January. All applicants will be invited to attend the Sister City Commission meeting on the fourth Monday in January. At this meeting the Commissioners Packet Pg. 8 4.2.a will review the itinerary, costs, and expectations related to the trip with all applicants. Small group interviews will be held before the Commission makes the final selections. The approval of applicants for the delegation will be at the discretion of the Commission. 12 delegates will be selected based on suitability, and the goal of sending a delegation representative of the Edmonds community. The Commission reserves an option to increase the delegation to 15. There is no minimum number of delegates. Packet Pg. 9 4.2.a 8.9 City Council Agenda Item Meeting Datt. 09/19/2023 Adult Exchange Application Process referred to Sister City Commission Staff lead City Council Department. City Council Preparers Beckie Peterson Background/History The Sister City Commission is established by the City Council and codified in ECC 10.60 It is the mission of the Edmonds Sister City Commission to promote international communication and understanding through exchanges of people, ideas, and culture. Edmonds and the city of Hekman, Japan established a relationship on April 5, 1988. The two cities celebrated their 35th anniversary this year The Edmonds Sister City Commission hosts three exchange programs, two are reciprocal student exchanges (students from Japan visit Edmonds, Edmonds students visit Japan) and an adult anniversary exchange, every 5 years. The application process for the student exchange appears on the city website. The next adult anniversary exchange trip is anticipated to be in 2028. Council refers to the Sister City Commission the request to establish a process for the adult anniversary exchange that will ensure ample public notification and a fair and equitable application process for Edmonds residents. This item was reviewed by the PSPHSP on September 12, and the committee agrees this work should be referred to the commission Video for this committee discussion is available on the city website, if finalized before the packet deadline, the PSPHHP minutes may be included in this agenda packet consent agenda. Recommendation Approve the motion to refer the Adult Exchange Application Process to the Sister City Commission. Narrative In approving this consent agenda item, the Council is asking the Sister City Commission to propose policy to Council for the 5-year adult anniversary exchange trip by the end of 2024 with the following elements 1) Include public notice, application and interview process that is similar to notice required for Boards and Commission vacancies (see ECC Chapter 10) Since the contingency members act as ambassadors of our community, should references or other background inquiry be part of the p(ocess? 2) Establish a definition of what constitutes "an adult" for the purpose of the adult trip Packet Pg. 243 Packet Pg. 10 4.2.a 3) Establish contingency size to support a positwe experience for the contingency and our counterparts in Hekinan (max total number of people and/or ratio of bilingual Japanese/English speakers to non Japanese speakers) 4) Is there a desirable mix of the contingency such that a representation of residents from different neighborhoods/geography of Edmonds, and categories (like Mayor, counulmembers, city staff, Srster City commissioners, host families, etc) are represented / included? Packet Pg. 244 Packet Pg. 11 4.3 City Council Agenda Item Meeting Date: 11/26/2024 Mayor's Finance Update Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History On July 2, 2024 the council voted to have a Mayor Update as an ongoing item all regular meeting agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel. Staff Recommendation No action, informational Narrative The Mayor, or another member of the administration, will answer questions about City finances that have been requested by council in advance and will also share actions related to the fiscal emergency that have transpired since the last update. When there is nothing new to report, this agenda item will be the opportunity to share that there is nothing new to report. Packet Pg. 12 7.1 City Council Agenda Item Meeting Date: 11/26/2024 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Sae Park 21200 72nd Ave W ($549.56) Attachments: Claim for Damages - Park, Sae - for council Packet Pg. 13 CITY OF EDMONDS CLAIM FOR DAMAGES FORM RECEIVE NOV 14 2024 EDMONN CITY CIAc Date Claim Form Received by City Please take note that �� 7Uvk who currently resides at _ mailing address _ home phone f. worts phone # and who resided at SA111Q QS A bow at the time of the occurrence and whose date of birth is , is claiming damages against in the sum of $ �� / arising out of the following circumstances listed below. DATE OF OCCURRENCE: I I bm ^�11 11 �h j I �TIME: �j 3 :� () t% P rn LOCATION OF OCCURRENCE: arwo �1<nC Hv4 Y'J , bA nos k I "1(�� " so-'1I✓ DESCRIPTION: 1. Describq the conduct and circumstance that brought about the injury or damage? Also descri" the injury car damage. 0A 3. 4. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers. Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair. Have you submitted a claim for damages to your insurance company? Yes _ If so, please provide the name of the insurance company: and the policy #: INo to m E 0 0 E U Fo= aev cd (W09,202] Page t of 2 Packet Pg. 14 7.1.a This Claim form must be signed by the Claimant, a person holding a written power of attomey from the Claimant, by the attomey in fact for the Claimant, by an attorney admitted to practice in Washington State on the Claimants behalf, or by a court -approved guardian or guardian ad litem on behalf of the Claimant. I declare under penalty of perjury under the laws of the state of Washington that the foregoing is true and correct. �- Si nature of Claimant Date and place (residential address, city and county) Or Signature of Representative Date and place (residential address, city and county) Print Name of Representative Bar Number (if applicable) Please present the completed claim form to City Clerk's Office City of Edmonds 121 5", Avenue North Edmonds, WA, 98020 8:00 a.m. to 4:30 p.m. y d a� E 0 L 0 E U Form Rc,iwd 04/09/2021 Page 2 of Packet Pg. 15 7.2 City Council Agenda Item Meeting Date: 11/26/2024 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between November 7, 2024 and November 20, 2024. Attachments: Public Comment November 26, 2024 Packet Pg. 16 7.2.a Edmonds City Council Public Comments — November 26, 2024 Online Form 2024-11-10 10:15 AM (MST) was submitted by Guest on 11/10/2024 12:15:33 PM (GMT- 07:00) US/Arizona FirstName N LastName F CityOfResidence Edmonds AgendaTopic FAC Gymnastics Program Comments To whom it may concern, Our family has been a part of the FAC Edmonds Gymnastics program for two years now. Our child has no interest in any other sports or activities apart from gymnastics. We are so happy and glad that she has found something that she enjoys regularly and that it is in our hometown. Instructor Savannah is wonderful with all of the children and we can't imagine not having the program be non-existent. We urge you to reconsider slashing this amazing program due to budget restrictions. There is enough of that going around in our education system where the ones who suffer most are our children. Thankyou for listening. Kindly, Concerned parents of future gymnast Online Form 2024-11-12 07:58 AM(MST) was submitted by Guest on 11/12/2024 9:58:14 AM (GMT- 07:00) US/Arizona FirstName Mitch LastName Stern CityOfResidence edmonds AgendaTopic Yost Pool Comments Dear Edmonds City Council, I have recently been informed that possible closure of Yost Pool and discontinuation of critical staff positions that support pool operations has been mentioned in city of Edmonds budget negotiations. This is not a good idea and should be immediately rejected as a potential consideration in the City of Edmonds ongoing budgetary discussions. Yost Pool has been in operation for 52 years and is a vital part of the core fabric that the Edmonds community relies upon. Nearly 100 years ago the Yost family donated the 40 acre property, now known as Yost Park and Pool, to strengthen the portfolio of common City properties for the benefit of the residents of Edmonds. Yost Pool is a true "gem" and should be held in the highest priority of support in good times and in times of financial challenge. Respectfully submitted, Dr. Mitchell A. Stern Packet Pg. 17 7.2.a Edmonds City Council Public Comments — November 26, 2024 Online Form 2024-11-13 11:30 PM (MST) was submitted by Guest on 11 /14/2024 1:30:30 AM (GMT- 07:00) US/Arizona FirstName Nora LastName L CityOfResidence Edmonds AgendaTopic Gymnastics Comments I urge you to please not remove the gymnastics program. It does not make sense to take away a program that brings in money to the city! Raise the prices if needed but please don't take away the program. Online Form 2024-11-18 09:15 AM(MST) was submitted by Guest on 11/18/2024 11:15:24 AM (GMT- 07:00) US/Arizona FirstName Jonathan LastName Milkey CityOfResidence Edmonds AgendaTopic RFA Comments Good morning, We do not support fire/ems service costs at the assessed property values. Please negotiate actual costs and be prepared to walk away if they will not negotiate in good faith. Add additional Edmonds taxes/levies to get out of debt, the RFA, likely increase in County taxes, school levies and likely assessment on highest and best property use after re -zoning will result in extremely high taxes and displacing residents. Thank you! Online Form 2024-11-18 11:11 AM(MST) was submitted by Guest on 11/18/2024 1:11:24 PM (GMT- 07:00) US/Arizona FirstName Sarah LastName Lemmon CityOfResidence Edmonds AgendaTopic Budget cuts affecting Tabatha Shoemake Comments Hello Edmonds City Council, I am an Edmonds resident, a mother of two and a PSO chair at Westgate Elementary School. I just heard about the possible elimination of Tabatha Shoemake's position. I am contacting you today because I want to urge you to reconsider eliminating this position. Tabatha is an integral part of the Edmonds community and it would be a huge loss if her position is eliminated. I have had several interactions with Tabatha and wanted to Packet Pg. 18 7.2.a Edmonds City Council Public Comments — November 26, 2024 share the areas that she brings so much support to our community: -Tabatha does an amazing job with the social media for Edmonds Police Department. Through those social sites she communicates safety information, general awareness and communicates major wins in the police department, showcasing teams within the police department in a way that is both transparent and effective. I have seen multiple cases of worried parents on social media direct others to her posts to help relieve worries about crime thanks to the wonderful work of the police department. I contacted Tabatha last year to see if Edmonds had a gun buy back program. She told me there wasn't one in place and reached out to other law enforcement bureaus to research and create one for Edmonds. This took place last July and collected 75 unwanted guns from Edmonds residents. It was so successful that they had to close it early because they ran out of gift cards for the gun r exchange! Last year I asked Tabatha if she could attend the Westgate Elementary Science Night. And she managed a booth on behalf of the Edmonds Police Department, which reached more than E E 600 people, including more than 300 children. This was a night event and she did it with grace and a C U whole lot of energy to meet our kids where they needed it. Our school is a wonderfully diverse 2 population and having a female woman of color who is in law enforcement was so impactful for these children who saw a leader that looked like them. She is regularly at community events = handing out temporary tattoos and talking to the kids about the Police Department. Tabatha is w invested in this community now and laying positive groundwork for the future. I would be happy to chat more, I'd start a GoFundMe to help save her position if it would help! Please reconsider the elimination of this position, we need her! Thanks, Sarah Lemmon o Online Form 2024-11-18 03:35 PM(MST) was submitted by Guest on 11 /18/2024 5:35:47 PM (GMT- 07:00) US/Arizona FirstName Ann LastName Michel CityOfResidence Shoreline AgendaTopic Dangerous motocycle stunts during rally Comments To City Council, Although we live in Shoreline, we come to Edmonds frequently. This past July or August there was a motorcycle rally that drove down Edmonds Way, to the ferry, where they were assisted by Edmonds Police to board the ferry. There seemed to be hundreds of bikers. My husband and I were driving from Shoreline to the ferry terminal that day. We were completely surrounded by the bikers, who would cut off our car, stand on the seats of their bikes, ride in the same lane next to our small car, cross the median and even drive against traffic. We drove slower and slower, and very carefully stayed in the center of our lane. We noticed other cars were doing the same. We reported all this illegal and very unsafe driving to the Edmonds police at the ferry terminal. We were told by more than one officer that their only job was to make sure the bikers got on the ferry. We were told to contact Edmonds City Hall. I believe the rally was called the Pelican Run. Please do not allow these very dangerous bikers to use Edmonds streets or the ferry in the future. If they are allowed to return you need an officer every block or so along Edmonds Way, to keep the bikers driving legally and safely. Thank you, Ann Michel Packet Pg. 19 7.2.a Edmonds City Council Public Comments — November 26, 2024 Online Form 2024-11-18 05:38 PM (MST) was submitted by Guest on 11 /18/2024 7:38:17 PM (GMT- 07:00) US/Arizona FirstName Mary Jane LastName Goss CityOfResidence Edmonds AgendaTopic RFA Comments Mayor Rosen and City Councilmembers - I want reasonably priced Fire/Ems service - either with Edmonds' own fire department, a contract with another city, or a contract with a different fire district. Please take the next 13 months to evaluate and implement a service strategy where we have more control over costs and levels of service. It seems that there needs to be some more homework done, to understand how the number of new apartments in Edmonds up and down the Aurora corridor bear in some of the cost of fire protection. New growth should be paying their fair share for this service. I have no complaints with the first responders themselves. I do believe the City needs to call out RFA management asking them to demonstrate that they if they had managed Fire/Ems operations efficiently why the need for such an increase. If Edmonds still owns its fire stations and has rights to buy back our fire engines from the RFA, there appear to beoptions on who provides our service. Several service providers have been identified to the Mayor and City Council. We believe those alternative providers will be able to provide equivalent Fire/Ems services and control future cost increases better than the RFA. Online Form 2024-11-20 11:14 AM(MST) was submitted by Guest on 11/20/2024 1:14:15 PM (GMT- 07:00) US/Arizona FirstName Trina LastName Loehndorf CityOfResidence Edmonds AgendaTopic Budget cuts Comments I have been following this in My Edmonds News and do not envy you and the council in the attempts to balance this budget. This is a monumental task for all of you. I do have a comment on eliminating Tabitha Shoemake's position. When she was at Westgate Elementary for their Science Night, I watched her as she talked with so many students and their parents spreading goodwill as she did so. It was an evening event and probably out of her normal work schedule hours. She was a hit with the crowd. Her involvement in getting the gun buyback program started last year is huge feather in her cap and helped our residents realize that our city is trying to eliminate guns and gun violence. That program was so successful as I recall they ran out of gift cards and turned people away. Also, to me it is important for the students to see a woman as well Packet Pg. 20 7.2.a Edmonds City Council Public Comments — November 26, 2024 as a woman of color take such a leading role in our community. It would be a shame to lose her since she has such a positive vibe in spread goodwill in the city. Thanks for reading this and to consider my support for her. Online Form 2024-11-20 07:39 PM(MST) was submitted by Guest on 11/20/2024 9:39:48 PM (GMT- 07:00) US/Arizona Name Value FirstName marjorie LastName Fields CityOfResidence Edmonds AgendaTopic property tax increase Comments We need this property tax increase to maintain our quality of life in Snohomish County. The additional amount paid per household will not significantly affect their budgets, but the cumulative effect of NOT paying will mean loss of significant services. Please do the responsible thing and say yes to this needed tax. Online Form 2024-11-21 09:49 AM(MST) was submitted by Guest on 11 /21/2024 11:49:39 AM (GMT- 07:00) US/Arizona FirstName JAY LastName MALONEY CityOfResidence Edmonds AgendaTopic December 3 Council meeting NO to RFA and/or NO TAX Levies. Comments Please work to find cost cutting solution and share those with the community before any new taxes or RFA annexation are considered. We should understand what impact cost cutting will have on the community before any new taxes are considered. Thank you. Packet Pg. 21 7.3 City Council Agenda Item Meeting Date: 11/26/2024 Lodging Tax Comments Received as of November 23, 2024 Staff Lead: Todd Tatum Department: Community Services Preparer: Megan Luttrell Background/History As briefed during the Lodging Tax agenda item on November 12th, the Lodging Tax Advisory Committee (LTAC) has a 45 day period to comment on any changes to their approved lodging tax budget. That comment period ended on November 23rd. The Department received two comments from LTAC members. They are included here for your awareness. Staff Recommendation Received for filing. This is for informational purposes only. Narrative Both comments indicate that they wish to preserve ending fund balance and wish to use additional funds only in 2025. This is in keeping with the budget amendment - Staff Recommendation #9 - which Council has already passed. Attachments: LTAC Comments to Council Packet Pg. 22 7.3.a Dear City Councilmembers: As a member of the Lodging Tax Advisory Committee (LTAC) representing users of the revenue, I am commenting on the proposed changes in the 120 Fund budget for 2025/2026. The Lodging Tax Advisory Committee (LTAC) funds play a vital role in providing critical support not only for the City of Edmonds' tourism marketing, but for other Edmonds organizations such as Edmonds Center for the Arts (ECA), which serves as a cornerstone of our local culture and a catalyst for economic growth. Nearly 70% of ECA's audiences arrive from outside of Edmonds. The marketing done through ECA with LTAC funds supports and benefits Edmonds tourism activities and by attracting visitors to Edmonds for performances, educational programs, and community events, ECA drives tourism and generates significant revenue for local businesses, including restaurants, the hotel, Airbnbs, and retailers, which meets the purpose of the lodging tax funds. Redirecting LTAC funds into the General Fund beyond 2025 risks long- term ramifications for the stability of the fund, which could lead to diminished marketing, ultimately reducing the vibrancy and appeal of Edmonds as a tourism destination. I respectfully urge the council to consider protecting future LTAC funding for initiatives that directly contribute to the vitality and prosperity of our community and only supplement the tourism marketing funds from the General Fund with LTAC funds in 2025. Lori Meagher, MSA, SHRM-CP, Coach2 (she/her) Associate Executive Director Edmonds Centerfor the Arts / Edmonds Public Facilities District Packet Pg. 23 7.3.a Councilmembers, Asa member of the Lodging Tax Advisory Committee (LTAC) representing users of the revenue (arts organization Tourism Promotion Awards), I am commenting on the proposed changes in the 120 Fund budget for 2025/2026. The City role in promotion of our community through tourism marketing is crucial to the health of our retail and cultural organizations. With this in mind I support the proposed use of $49k ending cash in the 120 Fund to replace $49k from the General Fund for tourism marketing through the Economic Development Division. The marketing done through the Economic Development Division supports tourism activities and attractions, encouraging both day and overnight visitors, and therefore meets the purpose of the lodging tax funds. However, it is important to maintain the long-term stability of the fund with a level of ending cash which has historically made it possible for the LTAC to both weather downturns in the lodging industry and to support important tourist related projects such as the downtown public restrooms which would not otherwise have been feasible. At this time I do not support supplanting the tourism marketing funds from the General Fund in 2026 with LTAC funds, only for 2025. Frances Chapin, City of Edmonds I Edmonds Arts Commission Packet Pg. 24 8.1 City Council Agenda Item Meeting Date: 11/26/2024 Approval of Council Special Meeting Minutes November 2, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-11-02 Council Special Minutes Packet Pg. 25 8.1.a EDMONDS CITY COUNCIL ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Chris Eck, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER SPECIAL MEETING DRAFT MINUTES November 2, 2024 STAFF PRESENT Kim Dunscombe, Acting Finance Director Beckie Peterson, Council Executive Assistant Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council meeting was called to order at 9 am by Mayor Rosen in the Brackett Room, 121 5'a' Avenue North, Edmonds, and virtually. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. COUNCIL BUSINESS 2025-2026 REVENUE WORKSHOP OVERVIEW Mayor Rosen reviewed the agenda, reminding no votes will be taken today, only consensus and if council wants to take action, that could be done at Monday's council meeting. Before presenting the revenue ideas, he wanted to present a series of seven what -if scenarios to give council a sense of how reliant the budget is on certain decisions the council will make as well as decisions the community will make and potential gaps to be filled. The intent of providing the seven what -if scenarios to council is background for the revenue discussion. He recognized during the discussion it will be tempting to talk about other things so those will be recorded in the "parking lot" for discussion during the budget workshop later on the agenda or at another time. He advised there are current 53 revenue ideas on the list, up from 28 in the budget presentation. Mayor Rosen continued, there aren't estimates for each revenue source; staff was faced with delaying the discussion due to the significant effort to make estimates and assumptions. There may be things that are not within the City's purview or ideas that are immediately off the table and preferences for items that rise to Edmonds City Council Draft Minutes November 2, 2024 Page 1 Packet Pg. 26 8.1.a the top. Instead of giving equal value to all 53 ideas, there is value in reviewing the list. As the council reviews the list of revenue ideas, he will answer questions, ask councilmembers for other revenues ideas, eliminate ideas that are illegal or not within the City's authority, and then the council can prioritize the ideas. The last hour of today's meeting, the budget workshop, is intended to be much less structured. The council has received a great deal of information including the community survey, the scoring exercise, council priorities, draft budget, presentations from each department, and approximately 70 queries from councilmembers. The council has not had an opportunity to talk as a group, so the intent was to spend time today with less structure. Councilmember Paine asked if when the council discusses the options if there would be some estimates regarding the timeline to implement any of the revenue ideas. Mayor Rosen anticipated that would be the first action step. Councilmember Paine clarified she was interested in prioritizing the ideas and implementation strategies. Mayor Rosen assured there would be a prioritization exercise as well as identifying whose purview it falls under. For example, if it is something the City can do, action can be taken immediately. If an idea takes council action, that needs to be incorporated into the process. If voter action is required, obviously that would be a longer timeline. For revenue items that are prioritized, estimates can be prepared. Some of the revenue ideas are short term and some are long term. Acting Finance Director Kim Dunscombe reviewed: YES TO RFA 2026 A NO TO RFA CONTRACT DON'T KEEP KEEPTHE THE DON'T KEEP KEEPTHE $6.500.000 KEEP THE $6,500.000 THE 36,500.000 AND NO TO $6.500.000 and NO TO $6.500,000 AND NO TO THE LEVY AND and YES TO THE LEVY LID AND YES TO LEVY LID LIFT YES TO LEVY NO TO LEVY LOAN LEVY LID LIFT LIFT LEVY LID LIFT AND NO LOAN LID LIFT LID LIFT BEGINNING FUND BALANCE $757,457 $556,022 $556,022 $556.022 5556,022 $556,022 $556.022 $556.022 REVENUES Other General Fund Revenue $36.123,690 536,009.494 $36,009,494 $36,009,494 536.009.494 $36,009,494 $36,009,494 536.009.494 Regular Prop Tax Levy $11,532.000 55,176.000 $5,176,000 $5,176,000 55.176.000 $5,176,000 $5,176,000 55.176.000 S6.5M of Reg Prop to Fire 56.500.000 $6,500.000 So $0 $6.500,000 $6,500,000 56.500.000 EMS Prop Tax Levy $4 404.000 SO $0 So $0 $0 54,450.000 $4 450.000 Transport Fees $1.200.000 $O $0 SO $O $0 $1,200.000 51.200.000 Internal Loan $7.500,000 55,000.000 $0 $5.000,000 $0 $0 SO $0 Levy Utl Lind RFA $0 $10,879.500 $o 510.879,500 Levy Lid Lin if Contract $241J19,664 $0 Adolf Levy Lid Lift if no to S6 million So 56.500.000 $0 EXPENDITURES Regional Fire contract -$12.100,000 $0 $0 SO $O $0 -$19,000.000 519.000.000 Loan Repayment $972,ODO -51,620.471 $7.500,000 $1,620,471 57.500.000 .$1,620,471 -$7,500.000 S1.620.471 Budget Expenditures $47,889,125 550,955,158 $50,955,158 $50,955,158 550.955.158 $50,955.158 $50,955.158 550,955.158 ENDING FUND BALANCE $666.022 5665,887 $665AN -0.11041118 5665.858 -$4,334,113 $556.022 -$17,684.113 Ms. Dunscombe explained the beginning fund balance for 2025 in the proposed budget is just over $700,000. The spreadsheets breaks revenues into bigger pieces that have implications in 2026. In 2025, the regular property tax levy is $11.5M, EMS is $4.4M, transport fees are $1.2M and there is an interfund loan of $7.5M. The amount of $7.5M is up to council but there aren't many assumptions related to the regular property tax, EMS tax and transport fees under the RFA contract. Expenditures include the regional fire contract of $12.M, estimated loan repayment of $972,000; a commitment to repaying the loan, but other decisions can be made regarding that. For the sake of the proposed budget, she wanted to include an amount that showed the City would be paying back the loan from the utility funds. The remainder of the expenditures shown in the spreadsheet are $47.8M which results in an ending fund balance just over Edmonds City Council Draft Minutes November 2, 2024 Page 2 Packet Pg. 27 U) C% G lC d Q to C O U N O 4 N O N d E t �a Q 8.1.a $500,000 at the end of 2025. Clearly there are still some decisions that can be made in 2025, but many of those are minute and not necessarily big -swing scenarios like there are in 2026. Ms. Dunscombe explained 2026 is where the big scenarios play out Yes and No to RFA. She started with Yes to RFA because that is what was included in the proposed budget. She reviewed scenarios under Yes to the RFA, 1) Keep the $6.5M and no to the levy and the loan, 2) keep the $6.5M and yest to levy lid lift, 3) don't keep the $6.5M and no the levy lid lift, 4) don't keep the $6.5M and yes to levy lid lift, and 5) keep the $6.5M and no to levy lid lift and no to loan. She acknowledged there may be other options but these were determined to be the most important to describe. She reviewed the beginning fund balance at the end of 2025 for each of the scenarios, how revenues affected each and the 2025 ending fund balance. She pointed out these scenarios assume Yes to RFA so EMS property tax and transport fees are zero and the expenditure for the Regional Fire Contract is also zero. She included a loan repayment in 2026 in each scenario as the State Auditor's Office expects interfund loans to be paid back within three years. Ms. Dunscombe explained the council passed a resolution stating its intent keep the $6.5M in 2026. She explained in the second scenario, keep the $6.5M and yes to levy lid lift, includes paying off the $7.5M loan. To the question regarding interest, Ms. Dunscombe said she included 5.4%, the LGIP interest in August when the proposed budget was developed. It is assumed rates will decrease in the future so that is a worst case scenario. Ms. Dunscombe explained in the second scenario, the budgeted expenditures stay the same as does the ending fund balance. She reviewed scenario 3, don't keep the $6.5M and no the levy lid lift, which doesn't work because the ending fund balance is-$5,834,113. She reviewed scenario 4 which includes a $10,879,500 levy lid lift plus an additional levy lid lift if the $6.5M is not retained, noting having two levy lid lifts would be challenging to explain to the public. Scenario 4 also assumes paying back the $7.5M interfund loan, keeping proposed expenditures the same and the same ending fund balance. Scenario 5, keep the $6.5M and no to levy lid lift and no to loan, includes a loan payment, and results in an ending fund balance of-$4,334,113 Ms. Dunscombe reviewed scenarios under No to RFA — Contract, 6) yes to levy lid lift, and 7) no to levy lid lift. In scenario 6, yes to levy lid lift, the City keeps the $6.4M property tax for fire, EMS property tax levy and transport fees, and a $24,119,664 levy lid lift to cover the fire contract. This scenario includes a $19M payment for the regional fire contract (increased from $12.M in 2025), paying back the $7.5M interfund loan, budgeted expenditures remain the same and the ending fund balance is $556,022. Scenario 7, no to levy lid lift, includes a $19M payment for the regional fire contract, $1.6M payment on the interfund loan, budgeted expenditures remain the same and the ending fund balance is-$17.6M. Councilmembers asked for a copy of the scenarios. Ms. Dunscombe acknowledged there were a lot of assumptions and options; these were the ones that they felt were high enough level to walk through. Mayor Rosen commented this helped give a perspective on increasing revenues to not only reduce reliance on property tax and sales tax and the volatility of those sources, and cover the gap. The City has emergent needs along with other things that have been kicked down the road so there needs to be a path to much more solvency and sustainability. Mayor Rosen explained the process for reviewing revenue ideas will be to start with the 53 revenue ideas, ask for other ideas, and during review of each of the revenue ideas, councilmembers will provide an instinct - level choice by raising a green (good with it), red (deal breaker) or yellow (on the fence or need more information) flag regarding each revenue idea. Councilmember Dotsch said she always thinks backward and doesn't have an end point in mind. If the council asks for a levy lid lift, other cities have done this such as Everett who asked for 44% and it failed. This levy lid lift would be quite a bit more and she wondered about doing a lower levy lid lift. She needed Edmonds City Council Draft Minutes November 2, 2024 Page 3 Packet Pg. 28 8.1.a an end point and felt it was still too vague. Mayor Rosen answered the council gets to decide what that is. That vote will be informed by all the scenarios, the council could change the variables which would change the asks. New revenue sources could change the ask. The assumption to pay back the interfund loan in one year could be changed to paying it back over three years. Everything is negotiable. The council will also consider if some of the things are done, would it allow some services to be restored or to reduce the ask. The council could also reduce the ask by cutting more out of the budget now. Councilmember Tibbott observed there are no numbers assigned to the 53 revenue sources. Mayor Rosen acknowledged the only number is the $6.5M. Councilmember Tibbott observed these was just getting a read on the council's affinity for any of the 53 revenue ideas and as they rise to the top, estimates could be prepared. Mayor Rosen said the thought was let's do what we can as quickly as we can. Staff, the council and the community have identified ideas. Council President Olson commented when discussing revenues, it was related to the size of the levy ask. Anything the council can identify that can be an offset and provide revenue in a different way means the council is not going to the taxpayers for that amount in the levy ask. Mayor Rosen agreed, noting the other variable is the council has not yet deliberated on savings. Some councilmembers may want to restore items that were cut in the proposed budget and councilmembers may want to identify additional cuts; those would both impact the size the levy. Council President Olson observed the proposed budget is borrowing $7.5M so obviously there is a lot of road to make up, some way, somehow. Mayor Rosen relayed the proposed budget assumes annexation would be on the ballot and the council would retain the $6.5M, but does not assume a levy lid lift. Council President Olson observed the council raising their flag is simply weighing in with an opinion. Some councilmembers have very developed ideas regarding their opinion. Because the community will find out what the council is supporting and not supporting, she suggested allowing councilmembers an opportunity to be on the record regarding why they voted the way they did. Mayor Rosen suggested doing that after there is consensus because if something is off the table, the council doesn't need to talk about it and for items where there is more consensus and councilmembers have concerns, the council should hear those. Council President Olson suggested it would be nice for councilmembers to voice why they voted one way or another as it may be unpopular with some people but there might be a reason. Councilmember Paine suggested starting with a target would help inform how to prioritize things. The spreadsheet was very helpful. She hoped to have $12-15M in ongoing revenue ideas in 2025 and 2026. Ms. Dunscombe asked if that was total or per year. Councilmember Paine observed some things would be short- term. She suggested $12M for short term and a total including long term of $15M. Mayor Rosen observed that could be a starting place. Councilmember Eck commented these are all good points, but when doing a budget, there needs to be room for an exchange of ideas. She understood there need to be price tags, but no one thing is going to save the City. The council needs to change its behavior and while working on this, figure out their appetite for making changes in addition. The council cannot let the lack of a price tag stimy them today. City Attorney Jeff Taraday reminded cities have four primary revenue drivers; other things may move the needle a little, but the big four are property tax, retail sales tax, utility tax and B&O tax; everything else is a nice little adornment. Councilmember Dotsch asked about goals, whether it was related to council goals established at the beginning of the year, the mayor's priorities, public priorities, etc. In the comprehensive plan, the City is supposed to expand services for the 13,000 more constituents that are coming. If the City is selling its assets, that is not being done. She did not feel there were guardrails for this exercise to help the council identify Edmonds City Council Draft Minutes November 2, 2024 Page 4 Packet Pg. 29 8.1.a their goals. Mayor Rosen commented she was welcome to recommend another process. Councilmember Dotsch asked if councilmembers had other ideas. Councilmember Chen suggested sticking with this process. Based on the seven scenarios Ms. Dunscombe outlined, the council doesn't have its mind set on one scenario or a crystal ball to see whether the public will be comfortable with approving a levy lid lift. He recommended sticking with this process and that goal will come up. Councilmember Nand asked if a councilmember could abstain from a vote if they didn't have enough information. Mayor Rosen suggested raising a yellow flag which means either I don't have an opinion or enough information. He suggested if a councilmember didn't raise a flag, it would be counted as yellow. Mayor Rosen asked if there were any questions about the revenue ideas. Council President Olson asked about franchise fees. Mr. Taraday answered due to a statute, franchise fees are usually not a revenue tool in Washington. There are some unusual arrangements that some cities have with utilities whereby the city agrees to forego competing with that utility and in exchange for that noncompete, the utility provides some money to the city. For example, the City of Shoreline does this with Seattle City Light; Shoreline said we're thinking about starting our own electric utility and Seattle City Light said we'll pay you a bunch of money if you don't do that. Even though the statute says you can't charge an electric utility for using rights -of -way, it doesn't prevent the city from receiving money from a utility in exchange for a noncompete. Could Edmonds theoretically do that with PUD? Perhaps, but it would require PUD's cooperation. Same with PSE, it would require PSE's cooperation. The City cannot do those things unilaterally, it would require some kind of agreement to not compete and see what comes from that. Council President Olson asked if that was on the radar due to the cable franchises. Mr. Taraday answered the cable franchise fees are the one type of franchise fee that really are fairly significant revenue generators. There are a couple interesting things going on with cable franchise fees right now, first, an audit found the City has been underpaid on the cable television franchise fee and at some point something will have to be done about that. The other big, interesting legal question is with so many people now watching television using streaming services, the traditional cable franchise fee keeps shrinking every year. There is an outstanding legal question as to whether the cable companies or the "Hulus of the world" should be transferring franchise fees based on the revenue generated by the streaming services. It is the type of thing that would require litigation and for the City to find partner cities to participate. There are several cities looking at that. Mayor Rosen asked for other revenue ideas. Councilmember Chen suggested exploring the possibility of turning assets identified to be sold into revenue generating rental assets. If the assets are sold, it is a one-time revenue. He suggested an in-house or outsourced property manager. Councilmember Dotsch suggested privatizing things the City does. Mayor Rosen relayed a director suggested a Wastewater Treatment District. Mr. Taraday advised an alcohol tax is preempted by state law. Cannabis is an undecided question. He commented several of the ideas would require cooperation from a third party. Councilmember Eck suggested additional red light cameras. Edmonds City Council Draft Minutes November 2, 2024 Page 5 Packet Pg. 30 8.1.a Councilmember Paine asked about REIT. Ms. Peterson answered that is Real Estate Investment Trust. Mayor Rosen explained it would be sell buildings and leasing them back. Mr. Taraday pointed out the City doesn't currently pay property tax, but would if buildings were leased back. Councilmember Nand referred to "Camera Fines from $130 to $145," relaying Judge Weiss indicated he has discretion on the amount up to $130 and is impowered to fine people just $5 for their first infraction if he wants to. Mr. Taraday offered the following revenue ideas: wireless leases and franchise, charge utilities for ROW permit fees, B&O tax, head tax for assisted living facilities, head tax for medical offices, City leasehold excise tax, and collect full value of street vacations. Councilmember Tibbott asked about a head tax. Mr. Taraday explained it is a form of a B&O tax. Under B&O taxes, cities can do many different, creative business taxes. Mayor Rosen commented Seattle has a head tax on businesses within the city. The reason he suggested assisted living facilities and medical offices, is he knows they generate a lot of cost to the City in terms of EMS response. Councilmember Paine asked how the head tax for assisted living facilities would be charged. Mr. Taraday was certain it would be passed on to the consumer. Councilmembers went through an exercise where they raised a green, yellow or red flag regarding the following revenue ideas: Revenue Idea Green Yellow Red Increase 1 Collect/Increase credit card fees 7 0 0 2 Increase sales tax 4 1 2 3 Property tax levy 7 0 0 4 Increase business license rate 5 1 1 5 Market/Higher rate for Museum lease 6 1 0 6 Market/higher rate for Wade James lease 5 2 0 7 Market/higher rate for old PW building lease 5 2 0 8 Market/higher rate for Boys & Girls Club lease 5 1 1 Wireless leases 7 0 0 9 Increase pet license fee 6 0 1 10 Increase our franchise fees PUD and PSE 7 0 0 11 Increase employee and resident parking pass 6 0 1 12 Camera fines from $130 to $145 3 2 2 13 Escalate fines for 2nd offense to $190 and 3rd offense to $220 5 1 1 14 Increase Development Fees 5 1 1 15 Increase fees for services we provide at Special events 2 5 0 16 Increase Utility Tax 4 1 2 Increase the number of red light cameras 2 3 2 Increase street vacation fee 5 2 Introduce 17 Fire impact fee 2 5 18 Chare for police response to false alarms 3 3 1 19 Add an admission tax 4 2 1 20 Allowing gambling 4 1 2 21 Affordable Housing Sales tax 2 4 1 22 Commercial Parking tax 5 2 0 23 Parking Meters 3 2 2 24 Reduced fees we pay ourselves for utilities 6 2 0 Edmonds City Council Draft Minutes November 2, 2024 Page 6 Packet Pg. 31 8.1.a 25 Parks entrance fees 2 0 5 26 Donation opportunities at Parks 6 0 1 27 Donation opportunities on utility bills 6 1 0 28 Traffic Impact Fees on tickets 2 2 3 29 Sugar Tax 3 0 4 3.0 n i E� 31 Cannabis Tax 6 0 1 32 Short Term Rental Tax 6 0 1 Chare utilities for ROW 7 0 0 B&O Tax 3 1 3 Head Tax ex. assisted living &/or medical fac. 0 2 5 Leasehold excise tax 7 0 0 Solid Waste Franchise Fee 4 3 1 Sell 33 Meadowdale Club House 5 0 2 34 Wade James property 1 3 3 35 Francis Anderson Center 0 4 3 36 City Hall 3 2 2 37 Ads on website 4 1 2 38 Sponsorships / naming rights on our assets 5 1 1 39 Additional police cars 2 3 2 40 Sell off Parks 1 1 5 Lease off Parks 2 3 2 Other 41 Join the RFA 42 If RFA annexation is approved retain tax revenue 43 Pursue Tax Increment Financing TIF 5 1 1 44 Create local improvement districts 5 2 0 Utilize PFDs Public Facilities District 7 0 0 45 Utilize Community renewal 5 2 0 46 Eliminate the MFTE(City currently has 2 5 1 1 47 Share costs/resources w/neighboring cities 5 2 0 48 Require business license for every unit in every apartment house 0 3 3 49 Create a Park District 5 2 0 40 Digital advertising at ferry lane area 4 1 2 51 Eco and adventure tourism 4 3 0 52 Real Estate Investment Trusts REIT 1 6 0 53 Increase motor vehicle license fees from $40 to $50 4 2 1 Privative things we do 4 2 1 Create WWTP Tax District 2 4 1 Electric bike registration 3 3 1 Lime Bike Franchise 4 1 2 During the above exercise the following comments were made: ➢ Regarding increase sales tax, Council President Olson said she would support if the sales tax increase proposed by the county does not pass. Regarding the market/higher rate for old PW building lease, Council President Olson advised there is a short-term plan (2 years) to use the building again. ➢ Councilmember Nand asked about wireless leases. Mr. Taraday advised there are leases for wireless facilities on the City water towers leases and a couple wireless franchise on structures in the City's right-of-way. Edmonds City Council Draft Minutes November 2, 2024 Page 7 Packet Pg. 32 ➢ With regard to increasing red light camera fines, Mayor Rosen said if there was council consensus to do this, there would need to be a vote so it could be included in the contract. ➢ Regarding increase fees for services we provide at special events, Mayor Rosen explained Public Works closes the street, puts up barriers, cleans restrooms, etc. and all those costs are not necessarily recovered. Councilmember Nand pointed out special events are usually annual contracts so the City could charge the actual impact to the City the next couple years and then go back to subsidizing via reduced rates. Councilmember Eck referred to Mayor Rosen's indication the City isn't even covering its costs. Mayor Rosen pointed out during a recent event, staff was out two extra hours, creating an overtime situation. ➢ Council President Olson asked if increasing fees for street vacation was related to the market value of an easement being vacated. Mr. Taraday explained the current code says the City collects 50% of the value but state allows collecting 100%. ➢ Councilmember Chen asked about charging a fire impact fee if the City annexed into the RFA. Mr. Taraday it could exist via the ILA but would not benefit the General Fund, it would go into impact fees which can only be used for fire capital projects such as fire engines, stations, etc. Councilmember Paine suggested if the City still owned the fire stations, they could be updated using those impact fees. Mr. Taraday agreed. ➢ Regarding Affordable Housing Sales tax, Ms. Dunscombe answered the City takes a credit against the state's 6.5%, Fund 141, which has a balance of about $300,000 with annual revenue of about $65,000. There hasn't been any expenditures from that fund. Mayor Rosen pointed out there may be General Fund expenditures that could be offset by this fund. ➢ Regarding reduced fees we pay ourselves for utilities, Mayor Rosen explained the City currently pays its own water bill at a retail level for parks, etc. Some cities charge themselves a government rate. Ms. Dunscombe explained it would reduce the General Fund contribution to the utilities. For example, the City of Bainbridge has a government rate so all schools, the library, etc. pay a government rate for their utilities instead of what other customers pay. ➢ Donation opportunities at Parks, Mayor Rosen explained this would be a QR code on a sign to make a donation to parks. Councilmember Paine commented funds collected as a donation can be used for another higher priority. ➢ Traffic impact fee on tickets, Mayor Rosen advised the City can add an impact fee in addition to the citation. ➢ Regarding the short term rental tax, Council President Olson asked if this was different than the lodging tax, noting short term rentals should be subject to lodging tax and it should be collected. Mr. Taraday answered they potentially could be different. The City could potentially do a B&O tax on short term rentals instead of the lodging tax. The lodging tax is limited in its utility. Councilmember Tibbott observed the state charges a B&O on short term rentals because it is a business. Mr. Taraday assumed that was true. ➢ Regarding sell additional police cars, Council President Olson recalled when those were purchased, it was a long term cost savings. ➢ Regarding utilize PFDs, Councilmember Chen commented Lynnwood PFD is expanding their conference center. Mayor Rosen advised Edmonds Center for the Arts, Museum of Flight, and the Lynnwood Conference Center are all PFDs. Council President Olson asked if the Museum could shift to a PFD. Mayor Rosen suggested there was precedence with the Museum of Flight in Everett. ➢ Regarding eliminate the MFTE, Mr. Taraday explained the City is not collecting as much property tax as it could be from properties that qualify for MFTE ➢ Regarding require business license for every unit in every apartment house, Mayor Rosen explained each unit is a revenue stream for the owner of the apartment building. Mayor Rosen declared a brief recess. Mayor Rosen suggested identifying revenue ideas that have 5 or more green votes that do not impact the General Fund. Mr. Taraday suggested identifying known costs at a ballpark level. Edmonds City Council Draft Minutes November 2, 2024 Page 8 Packet Pg. 33 8.1.a • Revenue Ideas sorted by the most green votes: Revenue Idea Green Yellow Red Potential Cost to Implement Non General Fund Collect/Increase credit card fees 7 0 0 Property tax levy 7 0 0 Wireless leases 7 0 0Appraisal not all Increase our franchise fees (PUDand PSE) 7 0 0 Charge utilities for ROW 7 0 0 Leasehold excise tax 7 0 0 Utilize PFD's (public facility district) 7 0 0 newfund Market/Higher rate for Museum lease 6 1 0 Reduced fees we pay ourselves for utilities 6 1 0 Donation opportunities on utility bills 6 11 0 Increase pet license fee 6 0 1 Increase employee and resident parking pass 6 0 1 GF / F121 Donation opportunities at Parks 6 0 1 Cannibis Tax 6 0 1 Short Term Rental Tax 6 0 1 MarkeUhigher rate for Wade lames lease 5 2 0 MarkeUhigher rate for old PW building lease 5 21 0 Increase fee for Street vacation 50%to 100% 5 2 0 Commercial Parking tax 5 2 0 Street Fund Create local improvement districts 5 2 0 Other Utilize Community renewal 5 2 0 Share costs/resourcesw/neighboring cities 5 2 0 Create a Park District 5 2 0 Increase business license rate 5 11 1 MarkeUhigher rate for Boys & Girls Club lease 5 1 1 Escalate fines for 2nd offense to $190 and 3rd offense to $220 5 1 1 Increase Development Fees 5 1 1 Sponsorships/namingrights on our assets 5 1 1 Pursue Tax Increment Financing (TIF) 1 5 1 11 Questionable Eliminate the MFTE ( the city currently has 2) 5 1 1 Meadowdale Club House 5 0 2 Solid waste franchise fee 4 3 0 Eco and adventure tourism 4 3 0 Sell Hummingbird Park 4 3 0 Add an admission tax 4 2 1 Increase motor vehicle license fees from $40 to $50 4 2 1 Privatize things we do 4 2 1 Increase sales tax 4 1 2 Increase Utility Tax 4 1 2 Allowing gambling 4 1 2 Ads on website 4 1 2 Digital advertising at ferry lane area 4 1 2 Lime Bike Franchise 4 11 2 Charge for police response to false alarms 3 3 1 Electric Bike Registration 3 3 1 Camera fines from $130 to $145 3 2 2 Parking Meters 3 2 2 City Hall 3 2 2 B&O Tax 3 1 3 Sugar Tax 3 01 4 Increase fees for services we provide at Special events 2 5 0 Fire impact fee (no General Fund impact) 2 5 0 Affordable Housing Sales tax 2 4 1 Create WWTP Tax District 2 4 1 Increase the number Red light cameras 2 3 2 The additional police cars 2 3 2 Lease off Parks 2 31 2 Traffic Impact Fees on tickets 2 2 3 Parks entrance fees 2 0 5 REITs 1 6 0 Wade lames property 1 3 3 Sell off Parks 1 1 5 Edmonds City Council Draft Minutes November 2, 2024 Page 9 Packet Pg. 34 8.1.a Francis Anderson Center 1 01 4 3 Require business license for every unit in every apartmenthouse 1 01 31 3 Head tax ex. assisted Wing Wor medical fac. 01 21 5 The following comments were made with regard to the sorted list of revenue ideas: ➢ With regard to wireless leases, Mr. Taraday advised the City would have to get appraisals. ➢ With regard to increasing our franchise fees (PUD and PSE), Mr. Taraday reiterated the City would need to move toward starting its own utilities to be able to collect those franchise fees and make that tradeoff. ➢ Ms. Dunscombe pointed out the wireless franchise fee for wireless facilities on the water towers would not come to the General Fund. Mr. Taraday agreed, noting most are in the right-of-way. ➢ Ms. Peterson asked if increased employee and resident parking pass would go to the parking fund. Ms. Dunscombe answered resident parking passes go to the General Fund, employee parking goes to Fund 121. ➢ Regarding Utilize PFDs, Mr. Taraday said that was not related to General Fund. Ms. Dunscombe commented it would be a new fund. ➢ Ms. Dunscombe said a commercial parking tax would go into the street fund. ➢ Regarding create local improvement district, Mr. Taraday said it does not necessarily require community initiation, but would definitely require community support. ➢ With regard to utilize community renewal Mr. Taraday was unsure that would be characterized as a revenue tool. ➢ Mr. Taraday explained Tax Increment Financing is a vehicle for funding capital and trading off property tax revenue which would not be a net gain to the General Fund. Councilmember Tibbott commented unless it generate economic activity. Councilmember Nand expected it to be tied to a specific property for capital projects. Councilmember Paine suggested if MFTE is eliminated, she wanted to ensure it was large buildings with commercial on the ground floor so that condominiumization for the commercial properties could be incentivized. Having commercial on the ground floor will be very important to ensure there were amenities for the community. Council President Olson said she wanted to provide some additional information on one of the ideas that did not get a lot of votes. Although she didn't support selling parks in general, but it matters where the parks are because some areas are in a deficit and other areas have a lot. One of those areas includes Frances Anderson Center, Civic Park, Yost Park and Edmonds Elementary. In the middle of all of those is Hummingbird Park which she walks by regularly with her dog and there is rarely anyone in it. It is in a residential neighborhood so there could be housing. Councilmember Paine anticipated that was a donation so staff would have to ensure there weren't conditions. Council President Olson commented it would be worth looking at since there are four parks within 'h mile. With regard to the potential sale of the Meadowdale Clubhouse, Wade James property, Frances Anderson Center, Councilmember Nand asked if those could be redeveloped with the original function on the ground floor and market rate rental housing on the second and third floor. Mayor Rosen answered yes in general, but maybe not the Meadowdale Clubhouse as it would be spot zoning in the middle of a residential area. Councilmember Dotsch referred to the red light cameras, commenting the City created a new government program that requires employees, funding, etc. Many of the revenue ideas are good ideas, but she was concerned about creating new programs that the City then has to fund, provide staffing for, etc. Mayor Rosen said the red light camera program can be looked at through the lens of safety, but looking at it through the lens of revenue, if it is not generating revenue, it's not a good idea. Councilmember Dotsch commented some of the other revenue ideas will require creating a government program and she wondered if that was that the City wanted to be in the business of doing. She wanted to be cognizant of programs that require oversight; for example, the City does not check for VRBOs because staff doesn't have time. Mayor Rosen Edmonds City Council Draft Minutes November 2, 2024 Page 10 Packet Pg. 35 8.1.a agreed there was limited staff time; staff could spent time checking for VRBOs if the council believed that was a revenue priority. Councilmember Dotsch said she was just raising the issue as part of the context. Ms. Dunscome referred to column F, Potential Cost to Implement. Councilmember Nand agreed with Councilmember Dotsch, the potential cost to implement is the council's purview when looking at the optics for programs that will be cut or added. For example, if FTEs are added to the courts related to more red light camera tickets, but the gymnastics program that serves a lot of young families was cut, the optics of those decisions and how it appears to constituents need to be considered. Councilmember Paine said some of the thing things that provide increased revenue like the red light cameras and the school zone cameras also extend police services as there is not the cost of having officers there and the police can work elsewhere. Councilmember Eck commented these are all important factors and some revenue ideas will be more important to some councilmembers than others. It is unlikely the council will agree 100%. She appreciated the conversation although painful. There may be revenue ideas that require staff, but the revenue generated still pencils out. Council President Olson suggested taking a flag vote on divesting the City of Hummingbird Park (9t' & Sprague): Revenue Idea Green Yellow Red Sell Hummingbird Park 4 3 0 Councilmember Chen commented this is a good conversation to have, to identify revenue ideas that 7, 6 and 5 councilmembers support, but resources to pursue them may be limited. He suggested inviting citizens to form an advisory committee to assist the finance committee or the administration with researching these ideas. Mayor Rosen said staff will add a column to the spreadsheet that identifies who would have the primary responsibility for each revenue ideas. Councilmember Dotsch asked if the intent of the new revenue sources was to reduce the levy lid lift ask, reduce borrowing or something else. Mayor Rosen said that is part of the conversation the council needs to have because it is also related to the council's deliberation on the draft budget which hasn't begun yet. Cuts the council makes in the budget could impact the levy lid lift amount or result in doing less and things that are added to the budget could do the opposite. He pointed out most of the revenue ideas would take time to implement. How the council uses the money for new revenues could be to add things back, ask for less, pay off the loan sooner, etc. Council President Olson commented it is also based on the timing of the revenue stream. If the council borrowed less, that would be very prudent. Mayor Rosen explained that was part of the motivation for the scenarios; even in the seven that were presented, changes could be made to the assumptions. Each of those is a trigger, for example, annexation to the RFA and retaining the $6.5M, and the voters say no, the rest of the assumptions are no longer valid and there has to be a course correct. The assumptions are scenarios that can be adjusted and once the voters weigh in, that will force some course corrections. Mayor Rosen declared a brief recess. 2. 2025-2026 BUDGET WORKSHOP OVERVIEW Council President Olson explained the council had originally been told there would be an option to borrow from private sources or the utilities or other funds and the preferred alternative was to borrow internally. It has since been discovered that borrowing from private entities for operations and maintenance, which is basically what the General Fund funds, is really not so available in the commercial market as they like to Edmonds City Council Draft Minutes November 2, 2024 Page 11 Packet Pg. 36 8.1.a have collateral when making loans to entities. She referred to a conversation at the finance committee, information that it was important the full council have regarding how the amount to be borrowed was calculated. Acting Finance Director Kim Dunscombe recalled sharing with the finance committee correspondence with the City's municipal advisor. Since the bond market is great, the market for spending for general obligation without a capital project isn't really there and might be kind of expensive and obviously it is cheaper to borrow internally. Ms. Dunscombe continued, in analyzing what the utilities have available along with their upcoming capital projects, the $7.5M and the $5M and even the $5M is on the edge of a little too risky for the utilities, but that is the max. There is no capacity about $12.5M. She commented the $5M puts the Water Fund in a tricky position at the end of 2026. Council Executive Assistant Beckie Peterson reviewed the agenda for this discussion: • Council -driven objectives o What do we need to accomplish? o What are our goals? o Can we identify metrics we want to strive for? • Council -directed approach o How do we go about this? o What do we agree will be helpful/productive? o What do we agree we should avoid? • Decision -making Information • Amendments to Biennial Budget 2025-2026 • Timelines and Workplan Councilmember Chen commented the biggest objective is to deliver a balanced biennial budget. Councilmember Tibbott commented it needs to be balanced by the end of 2026. Council President Olson asked how the council was feeling about the current proposed deadline of approving the budget by Thanksgiving, knowing the future of fire service and comprehensive plan are still topics to be considered. She was hopeful councilmembers were ready to work hard and fast on the budget in the early weeks of November to meet the Thanksgiving deadline and then focus on those other topics. Councilmember Eck said the council certainly doesn't want to rush and wants to be thoughtful, but doesn't have time to waste and no one wants to prolong the conversation due to the need to discussion other important topics. She concurred with the proposed schedule. Councilmember Nand commented with the level of complexity with the first biennial budget and contemplating dozens of layoffs, she anticipated the council may have to continue deliberations into December to justify the hard, painful decision to the community and staff. Councilmember Dotsch concurred with Councilmember Nand. There is a hard deadline for one and not necessarily the other and both need very thoughtful consideration and effort. Looking ahead at this task, she anticipated it would take into December. Council President Olson added the timing of the layoffs is one of the factors that may play into the council's decision because the City needs to provide the unions advance notice of any layoffs and it is just the right thing to do regardless of whether it is required. Being done a little earlier helps with that component. Councilmember Chen said November 26 is a good target, but December 31 is the actual deadline. With regard to what are the council's goals, one of his goals was to deliver a balanced budget and at the same time find ways to keep borrowing from the utility funds to a minimum to get through 2025/2026. The Edmonds City Council Draft Minutes November 2, 2024 Page 12 Packet Pg. 37 8.1.a revenue ideas council identified are unlikely to meet the 2025/2026 timeline. There may be different opportunities in the budget such as using the contingency funds to reduce borrowing. Advantages of using the contingency fund include, 1) not paying interest, and 2) not jeopardizing the utility fund's position as there are challenges with the wastewater treatment although that enterprise fund is almost like a separate operation. Councilmember Paine wanted to be a complete as possible and reduce the number of budget amendments during the next couple of years to every six months. With regard to the biennial budget, she was curious about the capacity for Finance, noting although the comprehensive plan does not affect Finance, but the council will rely heavily on Finance with regard to the RFA vote and that universe. With regard to budgeting, she anticipated council having real detailed questions and she wondered if Finance had enough allocated capacity to respond to the deluge of questions. There have been 70 questions so far and more come up at every meeting. She wondered if passing the budget by Thanksgiving was reasonable for staff. The budget has to be approved by the end of the year and it has to be done responsibly. Ms. Dunscombe said staff has been able to respond to queries and have also delegated to other departments as necessary. Everyone is very aware that the budget has taken priority although the comprehensive plan is a huge task for a number of staff. Going into 2026, whatever falls out from this process will probably require a lot of financial staff, but the everyone in the City will need to jump in and play a different role, find efficiencies, etc. which may actually break up some of the siloing issues. Councilmember Paine recognized that is a cultural thing and she loved that idea because budgeting creates silos. Ms. Dunscombe assured Mayor Rosen has been doing a great job getting everyone to work together. Mayor Rosen shared he has been considering organizational structure on a fairly significant level. In an ideal world, this all would have been done in parallel. He was hoping to be able to introduce a concept before the end of the year; the motivation is to find efficiencies and more cost savings via restructuring. Councilmember Paine asked when that would be happening. Mayor Rosen answered it would be early in 2025. Ms. Dunscombe answered the timing will work well with implementation. One of the reasons she asked the mayor to put that aside was moving people around changes the chart of accounts and all the numbers associated with where people are charged. In that a new chart of accounts will be created next year, that is a good opportunity to put those things together. Councilmember Paine asked if there were other initiatives that would happen in 2025 that the council hasn't heard about yet. Mayor Rosen answered opportunities within the boards and commissions structure are being investigated because that is a very big dollar time investment. For example, one of the smallest departments, Community, Culture & Economic Development, supports seven boards and commissions which is a huge time impact. Other things that have been talked about are a Parks District or Wastewater District; those would have monster impacts. He did not know of anything else that was emerging other than the reorganization. Councilmember Eck said one of the concerns she is hearing is the council rushing and not considering staff. A good point was just made that staff resources are being impacted the longer the budget discussion drags out. She was not saying the council should rush, but it was also time for the council to use their business acumen and be very disciplined and come to every meeting with their thoughts well organized so the council can have meaningful and efficient conversations. If councilmembers come up with ideas to offset staff cuts, that would be an ideal situation, urgent and high stakes. She was sure the council could do this based on her experience in other realms. Councilmember Nand agreed with Councilmember Chen that the council needed to deliver a balanced budget for the City's first biennial budget that addresses the City's fiscal emergency. Her goal is that the process used is very transparent, accountable to constituents, taxpayers and community members and City Edmonds City Council Draft Minutes November 2, 2024 Page 13 Packet Pg. 38 8.1.a staff and that the council is able to justify each decision and demonstrate it was done in a thoughtful and compassionate way. Both her parents were members of WEA and she was raised in a union household; the school district lays off in the summer so if a family has to move for a new job, it is less impactful to children than pulling them out of school in the middle of the school year. Laying people off around the holidays is particularly heartless. Her personal goal was if layoffs were necessary, positions could be funded 3-7 months into 2025 to give people more certainty in their immediate future and show respect to staff members who have dedicated their lives and efforts to making city government function and serving the community. Councilmember Dotsch suggested what could help the council focus its energy is considering whether they agree with the numbers in the proposed budget, whether the numbers take the City to insolvency, increase taxes and ask the public to accept over 160% tax increase. The council needs to have a better idea of what they are working from and make decisions such as whether to borrow, what amount should be borrowed, etc. Council President Olson said having the perspective of exactly where we are and what borrowing $7 million in 2025 really means is the City is in a desperate situation. The things the council is doing are about keeping the lights on and providing core services; the City has been spending beyond its means for a long time and has to stop that before the City ends up bankrupt. Some residents who have looked closely at the budget think the council shouldn't borrow more than $3M in 2025. At the same time she has looked at cuts in the budget book, most of which she can support, but for example she was very concerned about losing the extra support in the Finance Department when an ERP is being implemented and changes are happening to accounts and budgeting by priorities in the biennial budget is still really new. She did not think the council could do what it wanted on the revenue side if that department did not have the bandwidth. She acknowledged retaining that position would require making a cut somewhere else. With regard to what the council needs, Councilmember Tibbott said he needed a complete list of the jobs that are proposed to be cut which he has received but not reviewed. To make budget decisions, although the department presentations identified cuts to be made, there was no information regarding the savings associated with those cuts. He requested the savings be provided in a list. Mayor Rosen said there are different approaches, here's the money you have, what do you want to spend it on, versus what did I spend last year versus what's in the budget book. He noted providing that information requires an investment in time. The situation is the City doesn't have enough money to pay for what it has now. Councilmember Tibbott said it would help him to know what more needed to be cut. For example, what about the Police Chief? He asked if the plan was to hire another one, keep two assistant chiefs, or what is the thought. Mayor Rosen answered there is a structure in the budget that exists until it doesn't. Councilmember Tibbott observed the council could change the structure before the end of 2024. Mayor Rosen agreed the council could, he will need to name an interim chief when Chief Bennett leaves at the end of the year although what the council does with the budget could change that. He has been gathering information via conversations with Chief Bennett and the assistant chiefs, the commanders, and the union so he can provide a recommendation for the council to consider. Councilmember Chen said clearly the proposed budget will not work because based on that budget, by 2027 the City will go bankrupt which cannot be allowed to happen. Out of the seven scenarios, he supported the second scenario in 2026, Yes to the RFA, yes to levy lid lift, and pay off the 2025 utility fund loan as a baseline. That scenario will provide a better outlook for future years instead of going bankrupt. The amount of the levy lid lift, $10.8M, and paying off the $7.5M utility fund loan; he anticipated those numbers would change based on the budget process. He agreed with Councilmember Dotsch, the council needed a target or mindset to start from. Mayor Rosen said he also liked that scenario. That scenario is optimistic that the community will support the RFA and the levy lid lift. The community could say no. Councilmember Chen said then there will need Edmonds City Council Draft Minutes November 2, 2024 Page 14 Packet Pg. 39 8.1.a to be an adjustment. Mayor Rosen suggested not waiting until election day to figure out what that means. The council has to know ahead of time what it means if the community says no to either the RFA or the levy lid lift. Councilmember Chen said in terms of delivering the 2025/2026 biennial budget, the council has to pick one scenario and work toward it. Councilmember Dotsch said she wanted to be realistic about the number the council was working toward, whether those asks will be approved by the voters. Councilmember Chen answered the council doesn't know until they ask the community. Councilmember Dotsch said the council can get an idea from surrounding cities; Everett's 44% levy lid lift was rejected. She was concerned with the voters approving annexation to the RFA and a levy lid lift. Council President Olson anticipated the levy lid lift would be smaller than the numbers in the scenario due to the council's efforts and possibly the City would borrow less from the utilities. Councilmember Chen anticipated the amounts could be reduced by using the $2.2M contingency fund and cutting costs could reduce the amount to $3.5M. Councilmember Paine pointed out the contingency fund has to be reimbursed. Council President Olson commented using the $2.2M would sacrifice the interest that earns and require paying interest to use those funds. On paper there isn't a different outcome by using the contingency. She asked via the budget queries to explain the impacts of one versus the other. Ms. Dunscombe said although she has said assume the amount is $7.5M, only the amount needed will be borrowed. She will have an ordinance or resolution prepared allowing that amount and ensuring the schedule and everything is prepared to substantiate that ordinance, but she would only borrow as the General Fund needed so there is potential that it would be less than $7.5M. Councilmember Paine said to understand how this will flow out for the long term horizon such as 15 years, she needs what bonds will come due, recalling a bar graph provided by bond counsel. That is good information to have because dipping into contingency funds and the emergency contingency will affect the City's bond rating and raise the cost of bonds. Ms. Dunscombe offered to provide the bond chart. Ms. Peterson continued: • Council -directed approach o How do we go about this? o What do we agree will be helpful/productive? o What do we agree we should avoid? Councilmember Chen said he wanted to inform the council about using the cash pool to subsidize the negative General Fund balance. In September, the General Fund balance is-$300,000 and the cash pool is used to fund operations. Ms. Dunscombe answered that was an idea to get through 2024; it is not sustainable. As one looks at the cashflow on the last page of the finance report, the negative cash balance is occurring more frequently and getting larger and is no longer an option. The goal was do that in 2024 although there were some struggles due to things popping up; that cannot continue in 2025 to the extent that is occurring in 2024. Councilmember Chen said dipping into the cashflow is not the way to do it. Mayor Rosen commented expenses do not go up at the same rate as revenue. It would be like if someone receives a paycheck twice a year, their expenses occur all year. The City relies heavily on the receipt of property taxes twice a year and the cashflow allows use of the pool during those times. Until the City can fix its foundational problems, that option does not exist. Councilmember Chen said that has been done in the past, but dipping into the cash pool should be once in a blue moon, not on a regular basis. Councilmember Dotsch said the council needs to consider the priorities of government, what it has to do. With regard to the council and community's goals, what part of City funds and staff are going toward that. Edmonds City Council Draft Minutes November 2, 2024 Page 15 Packet Pg. 40 8.1.a The City has to be very intentional regarding what it is doing; Edmonds is only 8.9 square miles with very limited revenue sources. She emphasized the council consider what they want to accomplish with Edmonds' government. With regard to wants versus needs, because the City is nearly insolvent, the focus has to be on needs. Being intentional now saves grief, unknowns and uncertainty for the staff team. The council needs to be honest about what the City can provide and not promise things that aren't sustainable. The council owes that to both the citizens and the staff team. Council President Olson said it sounds like councilmembers are interested in looking at lower targets than were established in the proposed budget. She recommended if a councilmember proposes an addition, they find that much or more in cuts. Councilmember Paine commented some of the things that were found last year still haven't been accomplished this year. For example, the prisoner care budget which has been overspent. The administration needs to figure that out between the City and the jail accounting staff such as what exactly does the City get for the prisoner care budget. In discussions with labor groups, what structurally can be done with reorganization and have that laid out first quarter next year so there is some stability. Councilmember Tibbott agreed if a councilmember proposed an increase in spending, they have an obligation to identify a reduction. Councilmember Eck agreed that was necessary to have a balanced budget and was the responsible thing to do. If a councilmember wanted to put something back on the table, they needed to identify an offsetting cut. • Decision -making Information o What information is needed? o How best to obtain this information? Council President Olson observed Mayor Rosen's reorganization is still in the works and departments' presentation identified some changes. She suggested providing that information to council as soon as possible so those could be incorporated. Ms. Dunscombe advised a list of staff s recommended changes has begun. For example, the COLA was reduced from 3.8% to 3% for a handful of business units within the City; overall it is about $200,000. Council President Olson suggested the administration provide that information at any meetings that include budget deliberations. Ms. Dunscombe said a list of professional services was prepared; some professional services cannot be reduced. For example last year the professional services in the police department were reduced, but the police have a contract with Axon that cannot be reduced further. She suggested having directors provide information regarding the professional services such as whether something is in the work plan, something that has to be done, etc. Councilmember Paine commented she was surprised to see the long list of cuts that were decided this past year. If there are decisions that need to happen from the administrative side during the biennium, it would be great to have that transparency to council. For example, relocating the police department was taken off in 2024 and now is proposed again. Councilmember Nand suggested some alignment between boards, commissions and committees and professional services when looking at what to retain and what to cut. The City funds a lot of boards, committees and commissions, but the tradeoff should be if those boards, commissions and committees require staff support, they should be able to do work that other cities hire consultants to do. For example, there is an ADA analysis of parks in the CFP/CIP; other cities might hire a consultant to audit the city's parks and determine what needs to be done to make them more ADA accessible. That may be something the DEIA Commission could be tasked with doing to provide an aggregated cost savings. She anticipated eliminating boards, commissions and committees would mean hiring more consultants to do the work they were doing on a volunteer basis. Edmonds City Council Draft Minutes November 2, 2024 Page 16 Packet Pg. 41 8.1.a Councilmember Dotsch said since furloughs are a big piece of the budget and a reduction in staffing, staff only has so much time to do what they need to get done. For example if furloughs result in 35% less time, does there need to be a corresponding 35% cut in the things the City does? She wanted to be mindful and realistic in what staff could do with less and not burden the team. Mayor Rosen said the intent of the directors' presentations was to start that conversation. He recalled some were very specific about what won't be provided when cuts are made. He agreed with managing expectations. He recalled a councilmember asked the impact of closing city hall one day a week. Council President Olson said she was interested in the impact to customer -facing city services if city hall were open 3-4 days/week instead of 5. She suggested there may be an opportunity to ask the unions to make concessions to save some positions. Ms. Dunscombe reminded there is a structurally imbalanced budget. While she can plug furlough numbers into 2025/2026, when she goes to the complete the rest of the strategic financial forecast, those numbers will pop back up. One way to describe what work won't get done is to use the program as a way to characterize what work won't get done. For finance staff, given the position proposed to be cut in the budget, that really limits their work plan. Staff will do what's necessary for annual reporting, ensuring they abide by financial policies, implement the new ERP system and prepare the budget; that will be their max. Any of the new revenue ideas will be a challenge. Some of the ideas aren't just finance related, other resources throughout the City can be utilized. Mayor Rosen commented there are some things the City has to do, for example, there have to be seven councilmembers and there are core services the City has to provide. Furloughs mean staff will be trying to do the same thing with fewer hours. The way forward is to identify what the City doesn't need to do, not doing a less good job on everything, but doing as good a job as we can on the critical few things. He suggested looking at programs for ones the City could do without. Councilmember Tibbott commented a lot of it comes down to the administration and things that are in the administration's lane, not the council's. The council determines the budget and the administration determines what things can be done this year and what things need to be delayed. Mayor Rosen expressed appreciation for that, noting sometimes the council is pretty surgical in their decision making. Councilmember Nand suggested if the administration got more data from City staff about how their time is being used, it would allow the council a better understanding of each FTE's scope of work, how their time is being used and what the council wants to/doesn't want to fund. She referred to her suggestion for project number tracking that would provide information from a financial perspective and the administration can have a better awareness of the scope of each FTE and how their time is being used. Mayor Rosen commented there is a world he wants to live in and it includes that. Imagine a day where the council is budgeting by proprieties and the community has identified the things that are important to them and the City is able to play back the budget to them and say here are investments in every one of those priorities. If it is quality of life, what does that mean and what are the metrics and what was the return on investment so the City can be accountable to the public regarding how resources were invested in their priorities and the metrics that were used. Someday the City will be able to do that and track efficiencies and effectiveness, but that day is a ways away. The reality is the council lives at the policy level, not the level that determines what each staff member does. • Amendments to Biennial Budget 2025-2026 Edmonds City Council Draft Minutes November 2, 2024 Page 17 Packet Pg. 42 8.1.a Amendment Title: ADD SHORT TITLE Amendment Number. Cd Cgstaffwepm xo Mednvmeer, Councllmember [CM Name[ I Date 5ubm fted: [Date] lo d I [FUND, NUMBER] Agenda Packet: c..an.�.•r wd�n Department' DEPARTMENT Deliberated: ce1nO1°'H'"`�CO1�1e' Program. PROGRAM IF APPLICABLE Outcome: Bud et Year. 2025 or 2026 or both 2025/2026 Arrendrrent Motion p make a nrotan to 7 m n li [Narrative describng your amendrnentl Amendment Purpose (intended outcomes)- (Bullet L zt Describe All Funding Souro Describe funding — GO other? Describe Future on Oraoine Costs enditure or Savi Reduction of benditure . Describe ongoing cost; or saving;] [Prgect Status or N/A[ FISCALOETAILS ACCount/BARS Notes: Eupendltures $— $0 Revenues I $D Net Budget Impact $0 Ms. Peterson reviewed the above template that is proposed to be used as a method of communication that will be transparent, helpful and supportive to each other, staff and the community. She referred to the Amendment Purpose (intended outcomes) section which is a direct parallel to what departments were asked to provide, the intended outcomes of their programs. Providing a bulleted list of what a proposed amendment will accomplish could allow for collaboration and cohesion between what other councilmembers might think or what the department director thinks such as a different way to accomplish the same thing in a similar way. She referred to the Amendment Motion section, challenging councilmembers to go into this ready to make a motion, one sentence describing their proposed amendment. The amendment form is available in Word and can be filled in with as much verbiage as a councilmember wishes. The Amendment Description section can be used to provide justification or reasoning. She heard today a desire for councilmembers offering an amendment that would increase expenditures to also offer a counter to decrease expenditures. She suggested that could be mentioned on this form, but a companion amendment would be required. Councilmember Paine suggested doing an Amendment A and B, A adding an expenditure and B a reduction. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER CHEN, TO EXTEND FOR 10 MINUTES. MOTION CARRIED (6-1). Ms. Peterson suggested councilmembers fill out the amendment form in Word, save it as a file and send it to her with an indication if assistance was needed with refining it, researching it, collaborating with directors to get their input, etc. Amendments will be included in the agenda packet as well as posted to the website to provide transparency to the public, staff and each other. Ms. Dunscombe and she plan to work on a collaborative spreadsheet to keep track of all the proposed ideas that will include staff -proposed changes with the impacts, outcome of deliberation, and total financial impact which will be updated weekly. • Timelines and Workplan o Council Meetings (Deliberation time): ■ November 4 (45 min + 45 min) ■ November 12 (90 minutes) ■ November 19 (90 minutes) Edmonds City Council Draft Minutes November 2, 2024 Page 18 Packet Pg. 43 8.1.a ■ November 21 (3 hours) ■ November 23 (3 hours) ■ November 25 (3 hours) ■ November 26* (60 minutes) *target budget adoption date Ms. Peterson said the above is the amount of time currently on the extended agenda for budget deliberation. She suggested the earlier the council can begin considering amendments the better; for example, she did not recommend putting off amendments until November 23. She suggested the bulk of the amendments be formulated and included in the packet for the November 19 meeting which means they would need to be submitted to her by November 13. Council President Olson said in her experience, having been through the budget process before, whatever day the council decides to be done is the week to 10 days that people will put the time in. So this is almost exactly the right amount of time; it lets councilmembers know what they need to be doing this now. Ms. Peterson commented if the council concludes its deliberations, some of the additional meetings such as November 21, 23 and 25 could be eliminated. Councilmember Dotsch asked for the dates that the council needs to decide on a levy lid lift. Ms. Peterson answered a levy lid lift would go to the voters on a ballot so depending on the style of the levy, it would likely be on the general or primary election. Mayor Rosen said consideration has been given to April 2025 for the annexation vote and November 2025 for the levy lid lift. Council President Olson observed if council does not approve moving forward with annexation, the levy vote could be moved up to April because funds will be needed for a contract. Councilmember Dotsch commented if the council is going to ask the community for their support, there needs to be time to tell them what is happening and why. Mayor Rosen said he is personally feeling a sense of urgency regarding an annexation vote which would be in April. Councilmember Nand asked if the administration has heard from the RFA regarding town halls to support the annexation. Mayor Rosen relayed his understanding those would occur once council makes a decision to put annexation on the ballot. Council President Olson remarked the process is already behind the ideal timeline; it was hoped to have that discussion on November 12, but the pre -annexation plan and the contract alternative need to be done first and that hasn't been accomplished yet. ADJOURNMENT With no further business, the Council meeting was adjourned at 12:04 pm. Edmonds City Council Draft Minutes November 2, 2024 Page 19 Packet Pg. 44 8.2 City Council Agenda Item Meeting Date: 11/26/2024 Approval of Council Special Meeting Minutes November 4, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-11-04 Council Special Minutes Packet Pg. 45 8.2.a EDMONDS CITY COUNCIL ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Chris Eck, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER SPECIAL MEETING DRAFT MINUTES November 4, 2024 STAFF PRESENT Kim Dunscombe, Acting Finance Director Rob English, City Engineer Bertrand Hauss, Transportation Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 5:30 pm by Mayor Rosen in the Council Chambers, 250 5' Avenue North, Edmonds, and virtually. 2. COUNCIL BUSINESS 1. 2025-26 BUDGET DELIBERATIONS Council President Olson thanked the Council, City Clerk Scott Passey, Acting Finance Director Kim Dunscombe and Mayor Rosen for attending the workshop last Saturday, relaying she thought it was very fruitful and there was a lot of creative conversations regarding the revenue side of the ledger. Ms. Dunscombe has prepared some questions to guide the council's conversation. She will ask Ms. Dunscombe her opinion and pros and cons regarding items and councilmembers are also welcome to ask questions. Once these questions are concluded, councilmembers can offer their thoughts, guiding principles for the budget process, etc. With regard to the first question, council touched on this at Saturday's workshop and she wanted to ensure there was a meeting of the minds. Is borrowing $7.5 million the appropriate amount or could a smaller amount suffice given other budget reductions? Council President Olson relayed she hoped greater cuts, such as $2-3 million, could be identified and a smaller amount borrowed. Those cuts will be hard, but she has been broke before, she was unsure if anyone else in the room can relate to that. When she went through that, the idea of what they were choosing not to spend versus what they were literally financing to have the things they were bringing into their household made the calculus different with regard to what they spent money on versus choosing to spend money that literally is or isn't in your bank account. This is a different position because the loan has to be repaid. For context, she compared it to counting on getting a good job in the future and maybe you are working toward getting ready for that or getting a degree, but that good job isn't lined up yet. Similarly, the levy hasn't been approved and the public hasn't agreed to RFA annexation yet. The less that can be borrowed, the less unstable the City's footing is going forward until the council knows what it is dealing with in the future. Edmonds City Council Draft Minutes November 4, 2024 Page 1 Packet Pg. 46 COUNCILMEMBER NAND MOVED THAT COUNCIL AUTHORIZE THE ADMINISTRATION TO INTERNALLY BORROW $7.5 MILLION THROUGH THE INTERFUND LOAN PROCESS. MOTION DIED FOR LACK OF A SECOND. Councilmember Chen recalled the loan was discussed during the revenue generation workshop, but he was glad it had been brought up here for further consideration. In his personal view, the council needs to find ways to reduce the amount it borrows because internal borrowing, although easier, the utility fund is an enterprise fund and there are potential challenges and it is always good to have that enterprise fund reserved for operations. There are other ways the council can find opportunities to make cuts. For example, the $2.2 million contingency reserve was established for this purpose and the council can use those funds. There are other potential reorganizations, efficiencies in the administration's operations, that can restructure some departments' operations where it makes sense and to generate some savings. He summarized he would like to reduce the amount that is borrowed. Councilmember Eck commented there are no great options and the City is in a crisis. On one hand cuts are being considered that are quite painful and on the other hand, the council is continuing to look at all options. Although she has not made up her mind, because of the drastic nature of the situation, she was inclined to take the whole loan so no more staff had to be cut and then council realizes down the line that the cuts were too stringent. Councilmember Paine was glad the council was having this discussion at a somewhat regular council meeting. She asked about the repayment schedule for utility borrowing versus borrowing from the contingency reserve. Ms. Dunscombe answered what is proposed in the budget is a plan for paying back the internal fund loans on a ten year basis. Although she assumed a ten year payback, the State Auditor's Office (SAO), wants to see interfund loans paid back within three years. The amount included in the budget as a potential principal and interest payment isn't what SAO would want to see, but she wanted to set aside some funds in the budget to obligate repayment of that loan. Ms. Dunscombe continued, using the contingency fund was one of the options she noted for how to start this conversation during the deliberation process. If the council decides it wants to use the $2 million contingency fund, a decision would need to be made whether it would offset the $7.5 million to reduce the amount that is borrowed, whether to reduce the interfund loan and use the contingency, or other some other option. She can describe all the options, but the option included in the budget was to leave the contingency fund in full in the budget so there is still $2 million in the budget that is not appropriated in the proposed budget. Obviously, council can make a different decision; she felt leaving that reserve alone signaled a greater consideration to the amount the council wanted to borrow. She wanted to be more fiscally conservative in leaving the $2 million to force everyone to think about service levels provided to the community and priorities and leave that fund intact. Once it is spent, it is harder to figure out how to replenish it back to normal reserve levels. That was the reason she left the $2 million contingency fund in the budget. Mayor Rosen commented the opportunity that might exist if annexation takes place and if a levy lid lift is approved, depending on the level that the council approves and the voters approve it, potentially the internal loan could be repaid in full in 2026. Councilmember Paine asked the risk to the City's bond rating if the contingency reserve is spent. Ms. Dunscombe said if Councilmember Paine was seeking an exact answer such as the rate the City can borrow at, she did not have that number. She knew it would be a consideration, fund balance was always a consideration in the bond rating. She didn't know from a general government standpoint if the City was looking at borrowing or issuing bonds in the near term; it hasn't been something on her radar given the current CIP, the level of REET revenue the City is receiving and other revenue sources that provide funding for capital projects, but it certainly should be a consideration. Edmonds City Council Draft Minutes November 4, 2024 Page 2 Packet Pg. 47 Councilmember Paine said she was also asking because if funds are borrowed from the utility funds, there are some 20 year utility bonds coming up. She asked the risk to the City's ability to bond for long term utility and enterprise fund bonds for transportation, stormwater, wastewater, road projects, or other things that Public Works typically bonds for. She relayed her understanding $7.5 million was the absolute max that could be borrowed without impacting the ability to do the work. Ms. Dunscombe explained the analysis she did to determine if $7.5 million was doable for the utilities, she considered operating expenses and the current financial policies regarding utility reserves. She considered the amount to be borrowed, the amount in unreserved fund balance perspective. The budget book details fund balance for the utilities into four different categories. While the unrestricted balance in the budget does not equate exactly to the working capital which is prescribed in the financial policies, they are the most closely related. Using the unreserved fund balance shown in the budget is more conservative than just using working capital which is in the financial policies. She considered by fund and by year the amount required by the reserve policy plus the year's capital expenditures. She wanted to consider by borrowing $7.5 million from a utility to assist the General Fund, does that utility have enough to cover its reserves and enough to pay for the next year's capital. By the end of 2026, she recalled the water fund was getting close to the borderline of paying for 2027 capital projects. That was the analysis she did to determine that the utility funds could afford to loan the General Fund $7.5 million in 2025 and $5 million in 2026. Ms. Dunscombe explained when the City went through the bonding process this past spring/summer for the water and storm fund bond issuance, the City had a great rating considering the utilities alone; it did not consider whether the General Fund was in a position to need borrowing or if the general government side of the house was okay. It was strictly a great bond rating for the utility funds. Councilmember Paine commented she was not particularly in favor of borrowing into the contingency reserve and would like to find other funds in the budget through other mechanisms which will be important to long term stability, not just one year at a time. Stability also means having knowledge, guarantees and estimates about what is anticipated next year in terms of reorganizations and how that will affect operations. Consideration needs to be given to continuing to become more efficient which will be difficult because the City is already one of the lowest staffed cities for its size in the community. She was unsure staffing could get any tighter, there already are 40 positions not funded. The council needs to sharpen its pencil to find ways to do this and do it in ways that offer a lot of equity. She wanted to highlight and spotlight the need to focus on equity inside this budget because it seems out of balance. She wanted to ensure whatever is done is done with equity across all the positions and finding a good balance with the amount the council decides to borrow. She summarized the council will need to consider all its options. Councilmember Dotsch echoed Councilmember Chen's caution regarding the amount of borrowing, commenting it was basically taking out a credit card and digging the hole deeper with interest over the next two years without a defined source of revenue and going on a hope and a prayer. She asked if there was an opportunity to not borrow from the utility funds and borrow from the equipment rental fund instead. Ms. Dunscombe answered it is not recommended to borrow from the ER&R fund; the SAO is pretty strict on making sure those funds are for a purpose. There are rules around that and it is restricted money. The council could change the rate based on needs, but the council would need to focus on reducing needs for replacement vehicles in the ER&R fund and less on the expense on the rate side to the General Fund to be able to have the GF positively affected. Councilmember Dotsch asked if there was an opportunity to borrow $3 million from that fund. Ms. Dunscombe answered she did not think so. She knew there were a few items that had been raised for discussion such as police vehicles. The administration hasn't totally committed to a take home vehicle policy, but it's close. There are a lot of considerations related to that and it should definitely be a topic for the council and administration to discuss more formally, but that won't be $3 million. Councilmember Dotsch said she was very cautious about borrowing from the utility funds, their purpose is community health and safety and if there is a default on the loans, that is a big issue. The community will Edmonds City Council Draft Minutes November 4, 2024 Page 3 Packet Pg. 48 8.2.a be paying the interest on the loan as part of their taxes so it is another burden and not just gaining money from that account. She was hopeful the council could identify ways to reduce the amount borrowed from the utility funds. Councilmember Tibbott emphasized borrowing is something to resist as much as possible. He appreciated the prudence demonstrated by borrowing internally rather than outside. He echoed what other councilmembers have said about not using the contingency reserve. He preferred to maintain a reserve for true emergencies that are urgent and unexpected expenses. For example, there are times when an unusual amount of snow or even potentially a toxic spill when the City would need reserves readily available. He recalled from the Saturday workshop Ms. Dunscombe saying the loan would only be drawn upon as needed. He asked if she anticipated that draw would happen monthly or quarterly, via an amendment brought to council, or something else. Ms. Dunscombe answered she probably would draw on it monthly if needed given the ordinance is written in such a way that it allows the General Fund to borrow up to $7.5 million or whatever that number ends up being through the budget process. Given the 2024 experience, that doesn't have to be every single month. The General Fund was in a negative cash position the first couple months of the year; property tax comes in April and a couple months into the future the cashflow returned to a negative position. She anticipated borrowing on a monthly basis and ensuring an analysis is done so the cash is above zero through 2025. Councilmember Tibbott suggested the council would be interested in knowing when those draws happen as part of the monthly budget reports. Ms. Dunscombe anticipated it would be part of the monthly financial report in 2025. Councilmember Tibbott reminded everyone that the budget cuts presented by City staff are for services, programs and employees. There are cuts proposed across the spectrum of the City and when that happens, the expectation will be that service times will be longer such as obtaining a permit, or when a program is eliminated, citizens may have to look for other activities the City provides or utilize programs in other cities. With regard to staff, it is regrettable that some positions will go away, but the council wants to be prudent about bringing back positions that absolutely allow the City to fulfill essential services. He summarized cuts have been made across the board, not in one particular area. Councilmember Chen said he valued this discussion tremendously, but in terms of how much to borrow and how much levy lid lift to ask the citizens to approve, it is too early in the process to determine those amounts. By the end of the budget deliberation when all the budget amendments are voted on, the council will have a better understanding of how much the loan needs to be. Councilmember Nand commented when she looks at the date on the calendar, 11/4/24, she doesn't know how the community and hardworking City staff can be left in limbo. There are career public servants facing a pink slip after devoting decades in some cases of their lives toward bettering the community including staff in the police department and public works who actually risk their lives to serve the community. She felt the council owed it to them to follow the finance department's recommendation and authorize a $7.5 million internal loan. She acknowledged there was a structural budget gap that the council spent its way into over the last four years, but wanted to buy time for hardworking staff to figure that out in 2025. There are reserves and if she was a City employee, she would find it odd to hear the council didn't value them enough to tap into reserves to retain them. She strongly encouraged councilmembers to retain the City's talent. Councilmember Eck expressed her appreciation for the points being made by councilmembers. She did not support using reserves or the contingency fund as she did not think that was a smart idea. She agreed with Councilmember Tibbott, recalling she tried to make the point last week that it cannot be communicated enough to the community the impact on response times and services; citizens will feel a difference. In considering whether to borrow $7.5 million from the utilities in an internal loan, she wondered why the council wouldn't take everything they possibly can. The council is making cuts that are really severe for Edmonds City Council Draft Minutes November 4, 2024 Page 4 Packet Pg. 49 8.2.a the community. It is not just to save jobs, it is what the community will experience. She summarized nothing in this situation was ideal. Councilmember Dotsch asked if anyone had looked into working with Verdant. They are involved with health and safety, maybe they could help support an embedded social worker. She knew they give out a lot of grants and taxpayers in Edmonds continue to fund Verdant. Ms. Dunscombe responded the City has received Verdant grants in the past. In asking Deputy Parks, Recreation & Human Services Director Shannon Burley whether the City would benefit from any Verdant grants in the 2025/2026 biennium, she indicated Verdant is moving away from things that the City has benefitted from in the past and whether they would be doing other things that the City could benefit from in the future hasn't been explored yet. It was decided not to include anything in the 2025/202 budget. That doesn't mean funds won't be available in the future, but she wasn't confident enough to include funds in the 2025/2026 budget. She tends to be fiscally reserved when budgeting revenues and she felt the grant agreement was close to being done so she didn't include it in the budget. She likes the revenue forecast to be solid before including it in budget; with regard to Verdant in the next biennium, the answer was it wasn't available for the purposes the City has used them in the past. Mayor Rosen relayed he meets with Verdant on a pretty regular basis. The City has benefitted directly from Verdant, they support the community paramedic outreach program, partnering on social services in the community and reducing call levels. The intent of that program is to help people before they need to go to the emergency room, reduce police calls, etc. Verdant significantly changed their donating profile last year; they used to give a much broader number of grants and recently focused on a very critical few. Councilmember Dotsch commented it would seem a social worker would be right up their alley. She recalled when she attended the Edmonds Police Awards Ceremony, there was mention of the number of calls they respond to at the hospital, Edmonds Police responding to assist people from other communities who are at the hospital. She wondered if there was a way to ask for more help, anticipating more call volume when the hotel on Highway 99, which is a county facility, opens next year. It is Edmonds' burden because the hospital is located within the City and she wondered if other jurisdictions were supporting Edmonds police responding to calls at the hospital. Council President Olson referred to an earlier comment about operating reserves, pointing out operating reserves are very slim at this point. The operating reserve at yearend is forecast to be $800,000. She asked Ms. Dunscombe to confirm that amount. Ms. Dunscombe said she did not consider fund balance a reserve at all, but that was the forecast amount. Council President Olson observed that was fund balance not operating reserves. She asked if there were any operating reserves besides the emergency contingency. Ms. Dunscombe shook her head and Council President Olson confirmed there were no operating reserves. To the question of why not take all we can, Council President Olson said it is because it has to be repaid and at some point it is a struggle to make the loan payments and when the loan payments can't be made, that's called bankruptcy. She summarized that is why the council doesn't want to borrow any more than they have to in order to get by in the interim until the revenue side of things is addressed. As hard as this is, it is the council's responsibility. Council President Olson offered the following amendment, noting it is a not a huge move from the amount in the budget, but if the council could commit to finding another $1 million to reduce the amount to be borrowed, that would be a good place the start, acknowledging the council is working hard on revenues and hopefully will be able to have budget amendments during the year to bring the borrowing amount down further. She suggested a $6.5 million loan as the target for balancing the budget instead of $7.5 million. COUNCIL PRESIDENT OLSON MOVED TO BORROW $6.5 MILLION IN THIS BUDGET RATHER THAN $7.5 MILLION AND LEAVING THE EMERGENCY RESERVES INTACT. MOTION DIED FOR LACK OF A SECOND. Edmonds City Council Draft Minutes November 4, 2024 Page 5 Packet Pg. 50 Mayor Rosen asked how the council would find the $1 million in cuts. Council President Olson answered in collaboration with the administration. Council President Olson took the lack of a second to her motion to mean the council was not ready to commit to a loan amount tonight. Councilmember Nand reiterated she was disappointed the council was unwilling to make a commitment tonight to follow Ms. Dunscombe and her staff s recommendation to authorize an interfund loan of $7.5 million. The council needs to build as much certainty into the 2025/2026 budget as possible, especially when non -represented employees are already being asked to furlough for the next year, do 100% of the work they are doing this year on 13% less income. She was considering fairness to City staff and retention of talent, commenting the City can keep training great people and they can go to other cities once Edmonds has invested the time and effort in training them or Edmonds can be a hospitable environment to work in and retain its civil servants for decades which she felt should be the goal of City government. Councilmember Chen asked how the council will be reviewing the budget, whether it will be account by account, line item by line item or pick and choose which items to vote on. He pointed out borrowing was one of the numerous items included in the budget book. Mayor Rosen recalled on Saturday the council agreed to a process of using an amendment form to make amendments and councilmembers were encouraged to look at them programmatically instead of line by line. The deadline for submitting those is November 13. Councilmember Chen commented the budget amendments will impact the amount that needs to be borrowed. If the loan amount is determined now, that is working backwards. Ms. Dunscombe thanked the council for allowing her to participate via Zoom. Her thought process for the council's first budget deliberation process was to agree on whether $7.5 million was the right amount given the positions that will remain vacant and are proposed to be laid off. Agreeing on whether $7.5 million was the right starting place was the first question. It appears there are four councilmembers who do not agree the $7.5 million loan is the right amount. If council decides $7.5 million is not the right amount, the next question is whether to use contingency reserves to reduce the loan amount. There are also some councilmembers who do not want to use reserves to reduce the loan amount. Once decisions are made on whether to leave the contingency reserve intact or not and if $7.5 million is not the correct number, the council needs to look at programs in the budget book and evaluate how they contribute to community priorities in the community survey, and using the scoring to determine what programs are essential, what can the City not reduce, what is non-negotiable, what needs to be fully funded? Once the ones that are off the table and need to be fully funded are identified, the consideration can be given to what programs can be considered for reduction or reduced schedule or delayed to the next biennium. She reiterated the first question to be answered was whether $7.5 million was the right amount. Councilmember Paine commented it is clear to her that $7.5 million is the right amount. To councilmembers who have mentioned the importance of staff, she totally agrees and the council needs to find a way to ensure as many staff members as possible are retained. She was hopeful amendments will be provided early enough so councilmembers have time to consider what they will support. Ms. Dunscombe commented if the council decides $7.5 million is the right number, there is no fund balance to borrow from. So every time an amendment is made, as was said on Saturday, there will need to be an offset. Mayor Rosen recalled council agreed to that at Saturday's meeting. Councilmember Eck sensed it was important to give Ms. Dunscombe an answer tonight regarding the internal loan amount so things aren't held up. She did not think the council should be hasty but felt providing her an answer tonight was reasonable. Mayor Rosen responded it is possible the council could make amendments that would lower the amount. During deliberations, the council can continue to make cuts or identify revenue opportunities so the motion could be no more than $7.5 million. Councilmember Eck Edmonds City Council Draft Minutes November 4, 2024 Page 6 Packet Pg. 51 8.2.a recalled Ms. Dunscombe saying amounts would be transferred a little at a time so even if the council approved a $7.5 million loan to give leeway, chances are not all of it will be needed. Ms. Dunscombe answered it sends a good signal to the community regarding what services the council feels are non-negotiable, required and identified as priorities by the community and the level they should be delivered. By agreeing to the $7.5 million in the proposed budget, that is the starting point and there will be amendments during the deliberation process. If the $7.5 million is correct and that level of service is what the council wants to provide to the community based on the survey and the scoring exercises, consideration should be given to 2026 to figure out if the proposed $5 million internal fund loan is the right number. COUNCILMEMBER ECK MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE $7.5 MILLION AMOUNT TO GIVE TO STAFF SO THEY HAVE THAT AMOUNT AS A STARTING POINT. Councilmember Dotsch recalled Ms. Dunscombe explained the way the $7.5 million amount was determined was that was the amount that did not fully rob the utility funds and impact their work. The $7.5 million is not a set amount, it is the maximum that can be borrowed and not harm the work the utilities do in the community. She recalled the $5 million in 2026 was based on the same calculation. She did not have a sense of what the correct number was and she was concerned repaying that amount was a risk for the City. The budget currently shows the City going insolvent in 2027. She preferred the council do more moving around through the budget, noting the Saturday revenue workshop was very helpful. If the council plans to ask taxpayers for more money, the council needs to look at all options to avoid spending beyond its means. Edmonds only has so much revenue and the businesses it has; there is potential for more revenue in the longer term and some options for short term. Mayor Rosen reminded the motion was to approve the amount in the budget. Councilmember Tibbott expressed support for the motion, commenting the idea of up to $7.5 million was embedded into the motion, but not more than $7.5 million. To the extent this facilitates the budget conversation, it is worthy to approve it tonight to allow council to continue its deliberations. He hoped the council will be able to identify additional cuts to reduce the $7.5 million amount. MOTION CARRIED (4-3), COUNCILMEMBERS CHEN AND DOTSCH AND COUNCIL PRESIDENT OLSON VOTING NO. Council President Olson recalled Ms. Dunscombe saying the approach that will work best is for councilmembers to identify programs that can be cut versus line items or staff positions. For example, she traveled this year she saw the difference in the way parks are maintained in Rome and Florence; Florence maintained their parks much like Edmonds and they were beautiful and perfect. She thanked Parks for the amazing job they do maintaining Edmonds parks, but it is an option to mow once a month instead of once a week which is absolutely what she saw in Rome. She didn't love it as much, but it was okay, people were still enjoying the parks. There could be a carve out or exceptions for the ballfields, but the rest of the park mowed just once a month. 2. TRANSPORTATION PRIORITIES AS PART OF THE 2024 TRANSPORTATION PLAN City Engineer Rob English introduced Transportation Engineer Bertrand Hauss who commented the title of this item was misleading as the intent was to review a Proposed Multi -Use Paths Revision (as part of Transportation Plan Update) • Background: o —100 Transportation Projects were listed in preliminary project list (preliminary estimate > $550 million) Edmonds City Council Draft Minutes November 4, 2024 Page 7 Packet Pg. 52 8.2.a o Multi -use paths (MUP) projects were identified on State Routes (based on WSDOT Complete Streets Policy) 0 14 MUP Projects were identified on arterial and collector streets (=>preliminary estimate of —$125 million/covering total distance of — 10 miles) Non-MMLOS Project Map A00333J wrr n.imq �09 NU YIiM , ronl6 Moot-iwOE rY.M.oN = M.bp ieMV W M • _ � .pnU yXJ eManN3 �I 9 a �' 1 • MMLOS Project Ma LEGENn A P-J-TyP BRe Lena N = 54ewM _ Lanos = T., wm..y . •INn�xse.im Pro�eci EamomsCM Lume �..,..._ I Proposed Revision o Due to the high cost of non-MMLOS MUP's projects and low probability of securing grants to build them, removal of MUP projects on all arterials and collectors except ones on MMLOS Project Map: ■ Olympic View Dr. from 76' Ave. to City Limits (MUP-01); ■ 228t1i St. SW from 95d' Pl. W to Highway 99 (MUP-13); ■ 220th St. SW from 76th Ave. W to Highway 99 (MUP-21); ■ 212t1i St. SW from 72nd Ave. W to Highway 99 (MUP-22); AND o Total number of projects Edmonds City Council Draft Minutes November 4, 2024 Page 8 Packet Pg. 53 8.2.a ■ Reduction from 100 projects to 90 projects o Preliminary estimate of all projects ■ Reduction from —$550 million to —$455 million o Reduction of MUP distance on collector and arterial streets ■ Reduction from 10 miles to 2 miles Roadway & Intersection Projects _LGEND ' A • InhrSetlian Pmod N = awUray PrgM ' Eam 1 CO I,— L._ d 0 Active Trans ortation Projects LEGEND PrW +TYw = 9Yu Law. = saw.0 = T. ut R-e..., a 1' P, EEmonO.0 yLmm. rd� Recommendation o Staff recommends keeping MUPs on State Routes and removing from collector/arterial streets except for the following stretches: ■ Olympic View Dr. from 76' Ave. to City Limits (MUP-01) ■ 228th St. SW from 95d' Pl. W to Highway 99 (MUP-13) ■ 220th St. SW from 76th Ave. W to Highway 99 (MUP-21) ■ 212th St. SW from 72°d Ave. W to Highway 99 (MUP-22) o Transportation Committee and North Sound Bicycle Advocacy Group support this recommendation. Edmonds City Council Draft Minutes November 4, 2024 Page 9 Packet Pg. 54 U) C� C co,,i.AAl. O U 0 4 N 0 N d E t to Q 8.2.a Mayor Rosen asked if staff was seeking a decision from council tonight. Mr. Hauss answered yes, the Transportation Plan process is looking at prioritization of cost estimates; no further work would be done on the cost estimates for the projects to be removed. Councilmember Chen asked for confirmation with this proposal MUPs on Highway 99, SR-104 and SR- 524 would remain and MUPs on the smaller arterials would be removed. Mr. Hauss answered that was correct. COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER ECK, TO APPROVE THE REMOVAL OF MULTI -USE PATH PROJECTS ALONG MINOR ARTERIAL STREETS AS PROPOSED. Councilmember Tibbott expressed support for the motion, asking for confirmation that connectivity to new transit options will be prioritized. Mr. Hauss answered that was correct. Councilmember Tibbott commented this proposal would focus efforts on projects that have the highest possibility of getting grant funding. Mr. Hauss answered that is somewhat considered in the priority. Councilmember Paine commented one of the emails the Transportation Committee received pointed out multimodal levels of service can also be funded through impact fees. She asked if these projects would be eligible for impact fees if they were not on the list. Mr. Hauss answered if they are not shown in the plan at all, that indicates they are not a priority for the City over the next 20 years. Councilmember Paine commented impact fees are another funding opportunity in addition to grants. Mr. Hauss commented on average 10 projects would cost $100 million so $10 million each; impact fees would not provide that level of funding. The City was unlikely to secure grants for those because they would not fare well with other projects and most would require a local match. Councilmember Dotsch observed 196' narrows as it goes east and asked where the additional right-of-way would come from to accommodate the addition of a 10-foot wide sidewalk. Mr. Hauss answered the path is identified in the planning document, but further study would be required. He acknowledged there would be a significant right-of-way take. On the segment east of Olympic View Drive to 88th, grade differences on both sides would make that challenging and that has been identified as needs further study. In some areas where the 2-way left turn lane is pretty wide, there may be an opportunity to reduce the lane width. These have not been studied in great detail, this is just identifying preliminary cost estimates but a lot more work would need to be done. Councilmember Dotsch commented some days she turns there, it is backed up from 76t1i to the top of the hill almost to the fire station. She did not see a need for a MUP on 196th because no one walks on 196' because there is nothing to walk to other than housing and one church. She suggested 200th instead. COUNCILMEMBER DOTSCH MOVED TO AMEND THE MOTION TO REMOVE THE 196TH MULTI -USE PATH FROM THIS AND APPROVE THE REST. MOTION FAILED FOR LACK OF A SECOND. Mayor Rosen restated the motion: TO APPROVAL THE REMOVAL OF MULTI -USE PATH PROJECTS ALONG MINOR ARTERIAL STREETS WITH THE EXCEPTION OF THOSE FOUR NOTED, OLYMPIC VIEW DR. FROM 76TH AVE. TO CITY LIMITS, 228TH ST. SW FROM 95TH PL. W TO HIGHWAY 99, 220TH ST. SW FROM 76TH AVE. W TO HIGHWAY 99 AND 212T11 ST. SW FROM 72ND AVE. W TO HIGHWAY 99 MOTION CARRIED UNANIMOUSLY. Edmonds City Council Draft Minutes November 4, 2024 Page 10 Packet Pg. 55 8.2.a Mayor Rosen pointed out at the upcoming regular meeting, there was 45 minutes scheduled for budget deliberations. With the discussion that just occurred, he suggested council consider whether they wanted to continue that discussion. Council President Olson commented it was her sense there may not be content for continued budget deliberations at the regular meeting. Obviously she wanted to have deliberations if there were things that councilmembers wanted to talk about. She suggested during approval of the agenda the agenda item related to Council 2025-26 Budget Deliberations be removed. ADJOURNMENT With no further business, the Council meeting was adjourned at 6:38 pm. Edmonds City Council Draft Minutes November 4, 2024 Page 11 Packet Pg. 56 8.3 City Council Agenda Item Meeting Date: 11/26/2024 Approval of Council Special Meeting Minutes November 4, 2024 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative Council meeting minutes are attached. Attachments: 2024-11-04 Council Special Minutes 2 Packet Pg. 57 8.3.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES November 4, 2024 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Vivian Olson, Council President Chris Eck, Councilmember Will Chen, Councilmember Neil Tibbott, Councilmember Michelle Dotsch, Councilmember Susan Paine, Councilmember Jenna Nand, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Shane Hope, Acting Planning & Dev. Dir. Rob English, City Engineer Jeanie McConnell, Engineering Program Manager Navyusha Pentakota, Urban Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 7 pm by Mayor Rosen in the Council Chambers, 250 5t' Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Council President Olson read the City Council Land Acknowledgement Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. PRESENTATIONS 1. NATIONAL NATIVE AMERICAN HERITAGE MONTH PROCLAMATION Mayor Rosen invited Diana White to join him at the podium as he read the proclamation. He explained Ms. White is on the Hazel Miller Foundation Board, an enrolled member of the Prairie Band Potawatomi Tribe, a member of the Blue Heron Canoe Family, a trustee for the Seattle Foundation, past Edmonds School Board Director, past Edmonds Center for the Arts Board Member, and a darn fine person. Mayor Rosen read a proclamation proclaiming November as National Native American Heritage Month in the City of Edmonds and encouraging our community to actively seek knowledge about the original Edmonds City Council Draft Minutes November 4, 2024 Page 1 Packet Pg. 58 8.3.a inhabitants of North America and commit to preserving Native American heritage and traditions for generations to come. Ms. White explained when she moved to Edmonds 23 years ago, one of the things she would tell her family was there's nothing native in Edmonds, something that went on for a quite a few years. Now, she is proud to say there is a lot of native art in Edmonds including at the Waterfront Center and across the street. She was proud of the role she has had in helping to educate people on native causes. She was happy to say this next year she will be working on a project with other native persons to create a booklet called the Indigenous Walking Tour of Edmonds that will highlight native art, native murals and anything they can find in the community and also tell the story about what the art means and who the artists are. She thanked the council for the proclamation, migw6ch in Potawatomi. 2. MAYOR'S FINANCE UPDATE Mayor Rosen relayed the council spent time together Saturday and a good deal of the earlier meeting talking about finances. 5. APPROVAL OF AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO DELETE COUNCIL BUSINESS ITEM 10.3, COUNCIL 2025-26 BUDGET DELIBERATIONS, WHICH WAS COVERED IN THE EARLIER MEETING. AMENDMENT CARRIED UNANIMOUSLY. COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO CHANGE THE EXPECTED DURATION OF 13, EXECUTIVE SESSIONS, FROM 30 TO 45 MINUTES. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS Arlene Williams, Edmonds, representing herself and 13 other residents on 2271 Place SW and 228t" Place SW who are asking for a small transition zone in the proposed alternatives for the Westgate Center. They want reduced building heights for 22805 and 22811 100' Avenue West to create a buffer for the adjacent single family homes on 227t' Place SW which are at the same elevation as these two commercial lots. There is already a subarea on the southern border of the proposed Westgate map and there is no reason not to include one on the northern border. The lot at 22805 100t'' Avenue West is currently restricted to two stories with no incentive for an extra floor. Proposed Alternative A would add three floors to that lot for a total of five floors which is unacceptable. They are proposing three stories without incentive for these two lots as a transition between Westgate Center and the single family homes. She believed the current momentum behind Westgate Center Alternative A is based on a mistaken assumption that the city code currently allows four stories everywhere in Westgate; instead as shown on pages 3-5 of the materials she provided, only the southwest corner allows four stories. A majority of lots are three stories with some two story around the boundaries where low rise single family homes are at the same elevation as the commercial lots. These two lots also contain protective slopes above the 340 elevation mark (see pages 6 and 7) where existing trees and vegetation shall be retained and no development activity like grading or construction can occur. These two commercial lots have stormwater and drainage issues as well which she explained in her written comments on pages 1-2. Currently there is excess capacity in the combined preferred alternatives to allow the council to make this change. The surplus capacity for Edmonds is a whopping 1,800 units above the Edmonds City Council Draft Minutes November 4, 2024 Page 2 Packet Pg. 59 8.3.a 2,400 units the City needs to find which is 175% of what is needed. The planning board is recommending restricting the whole Five Corners Center to three stories with no incentive. It is only fair to treat these two Westgate lots the same and spare residents on 227' Place SW. She urged the council to make this change at the comprehensive plan level and not leave it for later zoning. She provided written material. Ken Reidy, Edmonds, suggested one way the city can increase revenue is to lease or sell surplus items that the city owns. For example, land, property or equipment acquired in the past for public utility purposes can be leased or sold under RCW 35.94.040. This RCW was not complied with when public ownership of stormwater facilities at 22901 Edmonds Way was conveyed to a private party under Ordinance 4061. He questioned how this happened and if there was ever any accountability. During last year's budget process, a presentation involving red light camera revenue was made even though city council had not adopted legislation allowing red light cameras. On June 25, 2024, council voted to adopt Ordinance 4361 related to red light cameras; the ordinance claims it was adopted pursuant to RCW 46.63.170 which is not possible as RCW 46.63.170 was repealed prior to June 25, 2024. He urged the council not to rely on red light camera revenue before they have confirmed that Ordinance 4361 was adopted pursuant to existing state law. Next, Mr. Reidy said he has informed the city that there are signs posted in Civic Park that are not consistent with city law. The signs have not been removed. He recommended looking at ECDC 20.60.075 to see if a policy needs to be added requiring the mayor or a director to verify that all wording on governmental signs is consistent with city code before city staff purchases and installs signs. As the council adopts the budget for 2025-2026 in the weeks ahead, he urged council to consider what should happen if the budget is not executed. For example, the code rewrite has been budgeted on multiple occasions, yet it has never been executed. Finally, he has asked questions about the hearing examiner for years. For example, what should happen if city staff and the city attorney choose not to provide a hearing examiner all relevant code sections for a hearing. On March 29, 2023, he informed city council that the hearing examiner term was set to expire at the end of 2023 and that he was hopeful Edmonds city government would not overlook that expiration for the third time. He asked that all his questions be considered by city council prior to confirming the mayor's appointment of a four year term starting January 1, 2024. His questions were never answered and no appointment or reappointment to the office of hearing examiner for a new four year term was ever made. He questioned how that happened. 7. RECEIVED FOR FILING 1. WRITTEN PUBLIC COMMENTS 2. BUDGET QUERIES 3.0 - COUNCIL BUDGET QUESTIONS AND ADMINISTRATION/STAFF RESPONSES 8. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: ADOPTION OF CODE AMENDMENTS FOR PERMIT PROCESSING TIMELINES AND PUBLIC NOTICE TO ACHIEVE COMPLIANCE WITH MANDATES IN SB 5290 AND HB 1105 (FILE AMD2024-0002) 9. PUBLIC HEARING PUBLIC HEARING ON DISPOSITION OF SEWER EASEMENT — ANTHOLOGY SENIOR LIVING City Engineer Rob English reviewed: Edmonds City Council Draft Minutes November 4, 2024 Page 3 Packet Pg. 60 8.3.a • Project Location A� A 3 � P • _(YWNWOOD 4-f EDMONDS 206TH ST SW -A� W Z a �I TH ST SW ^ �NNP OO�pFP�E t r! OJta 3 =-.RQANNOS 220THSTSW • Survey of Sewer Easement o Originally easement recorded in 1977 as a 10-foot wide sewer easement with the bulk of the easement on Lot 3 to the northwest and crossed into Lot 4 where the Anthology development is occurring o Easement encumbers a portion of the south side of property — 216 sf Easement Area on Lot 4 o Prior building was served by a sewer pipe line connected to that building o When building was demolished for development of Anthology, the sewer was capped and service was no longer provided EXHIBIT C DEPICTION OF PORTION OF EASEMENT FOR REUNQUISHNENT c 212TH ST SW l") (PUBUC RIGHT OF WAY) GRAPHIC SCALI 30' a zs sI L -50' LOT G TPN: oD5BO1o00oo4Dl I EASEMENT 6 EASEMENT TO BE RWNOUISHED PANT OF Q� NM'59'21'E COMMENCENENT g 10.00'� N50L0'39'W BE COR LOT 4 v 2T.BJ' ROEr OF BE9xNN9 30' � a A, N8952'W'W 128.08' 1 N50vo,39'W 10' SANITARY SE- 15.85' , EA9EN11 REG N0. 17 ------------- Rse7r LOT 3 EMOET PLAT E.77 „ T REc. NO. 7706710Y PARK 212 APT LLC - - EXHIBR NOTE — q '83c2 THI5 EXHIBIT HAS BEEN PREPARED TO ASSIST IN 4 D 9_S8R�5 THE INTERPRETATION OF THE ACCONP—NO �aNAt LeA IEGAL DESCRIPTION- E' THERE 5 A CONFLCT --�� BETWEEN THE W—EN LEGAL DESCRIPTON ANO THIS SKETCH, THE LEGAL DESCRIPTON SHALL NW 1/4, NW 114. SEC. 29, Tw P. 211.,-F.+_.. 11. Engineering Program Manager Jeanie McConnell reviewed: • Proposed development — Anthology Senior Living Edmonds City Council Draft Minutes November 4, 2024 Page 4 Packet Pg. 61 V N 0) C� C ^)^ CL N C O V Iq O 4 N 0 N C E t C� R w Q 8.3.a 0 127 senior living units o Located in CG zone which has different frontage improvements than existed prior to construction of this development o Future development will include ■ Landscape buffer between the street and sidewalk ■ New wider sidewalk ■ Sidewalk encroaches onto private property for which pedestrian easements were retained Proposed Development o Subject sewer easement only serves subject property o Existing public sewer abandoned with project o New sewer connection direct to 212th St SW o Public pedestrian easement o Public water vault easement 21M STREET SW !{ I PROPOSED 5--SENIOR LMNG FPCILITY MiX BEVEL UNDERGROUND PM NING Mr. English continued: • Disposition of Easement o RCW 35.94.040 ■ By resolution and pursuant to a public hearing, City Council may release or otherwise sell, the surplus lands or property at its fair market value or rent or other consideration to be paid o Resolution 1560 approved by City Council 10/22/2024 o Appraisal — Fair Market Value $8,700 o Other Consideration ■ City ownership & maintenance responsibilities eliminated ■ Public pedestrian & water vault easements granted ■ Frontage improvements constructed — 212th St SW & 72nd Ave W Edmonds City Council Draft Minutes November 4, 2024 Page 5 Packet Pg. 62 8.3.a o Easement Comparison ■ Pedestrian & water vault easements to be granted - approx. 1823 sf ■ Sewer easement proposed to be released — 216 sf Staff Recommendation o Approve release of sewer easement o No monetary compensation in consideration for the improvements being built and the easements granted to the city o Acceptance of public pedestrian and water vault easements ■ (Approved by City Council February 15, 2022) Mayor Rosen opened the public testimony portion of the hearing. Ken Reidy, Edmonds, commented a much different item was presented to the PPW Committee at its March 8, 2022 meeting. The committee was told the city wanted to release a utility easement. Somebody had taken the time and spent public resources to prepare a final draft of a release of a utility document and there was no mention of the need for a public hearing in the committee agenda packet. He emailed the committee on March 5, 2022 and informed the committee of the following: "The City of Edmonds does not release or relinquish a public easement. The City of Edmonds vacates public easements. ECDC 20.70.060.G states that an appraisal that not required if a utility easement only is proposed to be vacated. Please requires Mayor Mike Nelson request the City of Edmonds to comply with Chapter 20.70 during this process. This is Mayor Nelson's duty per ECC 2.01.010. It is not my duty as a citizen to make sure all laws and ordinances are faithfully enforced and that law and order is maintained in the City. Why should any citizen ever feel a need to write an email such as this. Sadly I fear that if I do not write this email, our laws and ordinances will not be faithfully enforced. ECDC 20.70.000 states this chapter establishes the procedure and criteria that the city will use to decide upon vacations of streets, alleys and public easements. Ordinance 2933, adopted January 1993. For one example of us doing this in the past, please refer to Ordinance 3289 which vacated a portion of a utility easement. ECDC 20.70.110 states the city council shall hold a public hearing on each requested vacation. Again, please request Mayor Mike Nelson require the City of Edmonds to comply with Chapter 20.70 during this process. This is Mayor Nelson's duty per ECC 2.01.010." Mr. Reidy continued, despite his efforts in March 2022, here we are over 2'/2 years later and council is conducting a different type of public hearing under RCW 35.94. 040. RCW 35.94 says nothing about the disposition of a sewer easement. Chapter 35.94 RCW deals with the sale or lease of surplus land, property or equipment acquired in the past for public utility purposes. Utility easements are not real property. He urged the council to respect the city code and comply with ECDC 20.70 and vote to refund the cost of the appraisal found on packet pages 66-138 to the property owner. With no further public comment, Mayor Rosen closed the public hearing. COUNCILMEMBER ECK MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE RELEASE OF THE SEWER EASEMENT. Councilmember Dotsch asked if the property is there and it is an easement for an underground pipe, who is paying the property tax on that, and whether it was the property owner. Mr. English answered it is fee title so they own that and would be paying the taxes. Councilmember Dotsch asked whether they use it or not, property tax is still paid by the current owner. Mr. English answered that was correct. Councilmember Dotsch said she was still trying to understand how it is a physical thing to release versus vacating since the City is vacating what is under the ground, not the property above it. City Attorney Jeff Taraday relayed his understanding of the way property taxes work is the assessor assesses based on an appraisal of the value of the property. The more a property is encumbered by easement drives the value of the property down, so theoretically the property is paying less tax on something that is burdened than something that wasn't burdened. With regard to Councilmember Dotsch second question, he explained an easement is a form of Edmonds City Council Draft Minutes November 4, 2024 Page 6 Packet Pg. 63 8.3.a real property. There are lots of different types of real property, an easement is a permanent right to use someone else's real property and is considered a real property interest. To the question of why not use the street vacation process, Mr. Taraday explained state law provides two separate processes for different types of easements; there is a street vacation process in RCW 35.79 which is a different process than the process set forth in RCW 35.94. The state legislature distinguishes between utility interests, property or in this case easements, and directs the city to follow RCW 35.94 for utility related things. It is a similar process, but not identical. For vacations, there is a process under RCW 35.79. There are different considerations at play; the main issue with vacation and how to know whether the process is a vacation is all the things that can be vacated are basically related to public travel and access such as a street, alley, a public pedestrian easement. For example, if the city were ever to get rid of the public pedestrian easement, the street vacation process in Chapter 20.70 would be followed. In determining the process, staff looks to the underlying purpose of the utility easement to determine if it is related to public travel; if it is, the street vacation process is used. If it is for a utility, then the RCW 35.94 process is used. Councilmember Dotsch commented part of it goes under the building and the City doesn't own under their building, the City can't just go under their building because the easement exists. Mr. Taraday answered it depends on whether there is an easement or not. If the City has a right to the underneath of someone's building, the City can go under it. That is how easements work; a utility easement often gives someone the right to go in, tear the property up, make repairs, replace what's there and put it back together. Councilmember Dotsch commented it's access; like going to a movie theater, this is the ticket to get in that the City is monetizing. Mr. Taraday answered the sewer easement is worth something. If the City needed to extend a sewer over someone else's property the City couldn't just do it. The City would have to go to the property owner and say the City would like to extend a sewer across your property and the property owner would ask how much are you going to pay me and the City would pay fair market value or just compensation. That is how that sewer easement would be acquired. This is just the undoing of that where money flows in the opposite direction. In this case it is not a money flow, it is a right of property flow but it is basically undoing what would be done if a sewer line was being extended. Councilmember Dotsch said with that logic of putting something across someone's property, it devalues their property. She asked if that was what the City would be paying for. Mr. Taraday agreed that was how it worked. Anytime an easement is acquired, whether it is for a water main, sewer main, pedestrian easement, etc., all those burden property and devalue it. The reason they devalue property is because if a property owner gives the City permission to use their property, the property owner has less ability to do things on their property. Because of that, the City has to pay when it acquires easements because easements have real value. That is why condemnation exists; sometimes the parties can't agree on what to pay and the imminent domain process is used to acquire those easements and let the court decide what just compensation is. The City is basically doing the opposite of condemnation. Councilmember Dotsch recalled the development is providing a pedestrian easement on the front and side and because of that, staff s recommendation is no monetary compensation. Mr. Taraday commented if the City wasn't getting any easement in return, the City would be acquiring cash. Because the City is getting easements, it does not need to acquire cash to be justly compensated. Using the opposite of condemnation example, the City feels it is being justly compensated by receiving these easements in exchange versus taking cash. Councilmember Nand said under normal circumstances she wouldn't question the staff recommendation to release the easement without seeking compensation, but the City is in such a desperate financial status this year. She asked for a ballpark estimate for how much the City is receiving in permit revenue from the Anthology development. Mr. English answered knew they paid a substantial traffic impact fee, a building Edmonds City Council Draft Minutes November 4, 2024 Page 7 Packet Pg. 64 8.3.a permit fee, and general facility charges for water, sewer and storm connections. He did not have the amounts with him but they were sizeable because of the size of the development. Councilmember Nand said it was her sense this type of relinquishment without compensation was standard practice for the City. She asked if was worthwhile to ask for the $8,700 appraised value. Mr. English answered staff s evaluation of what the project is providing offsets that $8,700 payment. MOTION CARRIED UNANIMOUSLY. 10. COUNCIL BUSINESS 1. 2024 OCTOBER BUDGET AMENDMENT ORDINANCE Acting Finance Director Kim Dunscombe reviewed budget amendments beginning on packet page 155: • HR - increase spending authority by $12,729 with corresponding, offsetting revenue. Total effect to General Fund is -$800 (packet page 155) • Police Department — most of increased spending authority offset is by revenues, totally budget neutral and results in zero dollar effect to 2024 • Request to increase General Fund spending authority by $550,000. The most controversial and an item the council may want to discuss. Required to keep budget appropriation in line with forecast spending authority and what spending authority at the end of 2024 will actually be. This keeps the City from having a finding in the audit and other more substantial ramifications (packet page 158) • Community, Culture & Economic Development — request to increase spending authority to accommodate grants and other spending. Spending across 2024 and 2025 does not require more General Fund spending, just an increase in spending to allow some of grants and donations to be spent (packet page 159). • Grants using ARPA funds provided in previous years that were unable to be spent and entity will send the funds back to the City. City has until December 31, 2024 to spend the money. Request is to apply the funds to the fire contract. • Related to utility bond fund issuance earlier this year. True up the bond issue and refinancing related to 2013 refunding and bring spending and repayment of 2013 bond issuance and increase spending authority to accommodate that. • Offset to above and put the 2024 bond issuance into the budget. o To the question of why this was not included in the 2024 budget, it was unknown at that time if this would be approved. Now that the refunding is complete, need to have spending authority to accommodate payback of refunding of 2013 bonds, bond issuance and payment that will occur in December for the bonds issued in 2024. • Increase spending authority for Fund 511, ER&R Fund to accommodate carryover missed from 2023 into 2024 to accommodate outfitting police vehicles purchased in 2023. Mayor Rosen relayed staff was seeking council action tonight to approve an ordinance to amend the budget. Ms. Dunscombe agreed. Councilmember Nand asked for clarification that the administration was proposing to sweep funds in 018 Edmonds Homeless Response Fund with these amendments or have those funds already been swept. Ms. Dunscombe answered that was a request made in the July amendments which was declined and is not part of this amendment. Councilmember Nand referred to Exhibits B and C which indicate the funds had been swept. She would not be resistant to sweeping if those funds could be allocated toward preserving direct human services staffing, equipment resources, etc. Ms. Dunscombe responded Exhibit A Fund 018, the Edmonds Homeless Response Fund, shows the unaudited beginning fund balance is $200,000. She was certain that would be the result after the audit and $200,000 is shown as the 2024 ending fund balance. Edmonds City Council Draft Minutes November 4, 2024 Page 8 Packet Pg. 65 8.3.a Since council denied the request during the previous budget amendment process, she was not proposing to spend any of that fund in 2024. However, as part of the 2025 proposed budget, there is a proposal to spend $130,000 of that $200,000 to fund the social worker position in the police department. A MOTION WAS MADE BY COUNCILMEMBER PAINE AND SECONDED TO APPROVE THE ORDINANCE AS ATTACHED TO THE PACKET AMENDING THE 2024 BUDGET. Councilmember Paine commented it will be good to tidy up all the loose ends going into the budget season. COUNCILMEMBER CHEN MOVED, SECONDED BY COUNCILMEMBER NAND, TO REMOVE THE BUDGET AMENDMENT ON PAGE 158 TO INCREASE GENERAL FUND SPENDING BY $550,000. Councilmember Chen observed the description states the 2024 budget originally budgeted $3.2 million as savings supposed to be realized by projected staff vacancies which has been discovered is difficult to realize. In addition, to spending the $3.2 million, that spending authority is expanded even further, another $550,000 which was heading in the wrong direction given the City's current financial situation. This $550,000 was based on cashflow estimates that that amount would be spent by year end. He cautioned the spending limits are heading in the wrong direction. He understood there was an audit concern, but if it was truly needed by the end of the year, a yearend budget amendment could be approved. At this time, he was hesitant to approve that amendment. Councilmember Nand recalled Ms. Dunscombe and Finance Committee Chair Councilmember Chen had a robust discussion about lifting the spending limit by $550,000 during the Finance Committee meeting. She seconded Councilmember Chen's motion for discussion to raise this issue for the council and the public to show the council is paying assiduous attention to every dollar in the budget book. She was comfortable with raising the spending authority by $550,000 but wanted to provide an opportunity for Councilmember Chen to explain his concerns. AMENDMENT FAILED (2-5), COUNCILMEMBERS CHEN AND DOTSCH VOTING YES. MOTION CARRIED UNANIMOUSLY. 2. PLANNING BOARD PREFERRED GROWTH ALTERNATIVE AND FLUM DISCUSSION Acting Planning & Development Director Shane Hope explained tonight is aimed at selecting a preferred alternative for further growth. She reviewed: • Task at Hand o Selection tonight of Preferred Alternative to guide growth ■ Council's November 4 selection critical because Draft Comp Plan must be revised to reflect the selection and other information; this will take 2-3 weeks; ■ Delay in selecting Preferred Alternative would make it nearly impossible to complete the Comprehensive Plan update before the end of 2024 (when it is due to the State). ■ About the only way the Comprehensive Plan can be completed by the end of 2024 is if nothing else changes and the council holds an additional meeting between Christmas Eve and New Year's Eve. • Recap of Proposed Alternatives Edmonds City Council Draft Minutes November 4, 2024 Page 9 Packet Pg. 66 8.3.a Step 1: Growth Target City needs to plan for Step 2: Counting the existing capacity County adopted housing units target (includes existing capacity including H-99) Edmonds currently has capacity for 5148 units, but only 4,948 units can be counted towards growth targets. • 4862 units that are mufti family, senior apartments Le low rise or mid rise • 84 units that must are middle housing • Capacity for ADUs has not previously been evaluated • 201 units that are single family (Not Counted as they do not satisfy HB 1220) 4,946 Existing Ca ac' Per BLR 11 9,069 — 4,946 = 4,123 Required Typology for the total 4,123 • 1952 - low-rise or mid -rise multi- family apartment category. • 2129 ADUs or low-rise or mid - rise multi -family apartment category. • 42 units that are middle housing low- rise or mid -rise multi -family apartment category Step 3: Capacity we need to plan for after considering existing plus capacity achieved by the enabling house bills HB1110-HB1337 Achieved Capacity 4,946 2,019 Existing Ca aci Per BLR 1 • 300 units approx. Loss of unro in UNOCAL 2,400 units City to find potential growth locations feasible to accommodate this additional housing Growth Alternatives A and B o To accommodate needed capacity for housing and jobs ■ Both alternatives include capacity on Hwy 99 and along SR 104. ■ Each alternative varies in where and how much future development would occur ticllDS Alternative ED Focused Growth .-. •.vw Baer,... -- Neighborhood Residential (Housing Bills Compliance) Middle housing: Duplexes, Triplexes, ADUs, townhomes, quedplexes(only withone alTcd,bI unit), stocked flats, cottage style and --yard apartmerrts t Neighborhood Center l i Mid —le mixd : Apartments or contlos with retail/ ocid/o4' Floors ffices on grwntl floor in seleR locations Neighborhood Hub Low -stele mized-use: Apartments or con dos with retail/ wmVM camp... ! !• commercial/offices on ground floor in select locations 3Floors aTransit Oriented Housing Total Capacity Enabled in ALT A - 3,860 --------------------------------------------- Note_ Cap dly meMrs shown arc approximate values Neighborhood Residential (Housng Bills Compliance) Middle housing: Duplexes, Triplexes, ADUs. townhomes, quadplexes (only with one affordable unit), stacked flats. cottage style and courtyard apartments Neighborhood Center Mld-scale mixed -use: Apartments or condos with retall/ commercial/ofces on grwntl floor In select locations 3' Floors •Neighborhood Hub Low -scale mixed -use: Apartments or contlos with retail/ coma"" 'I/ offices on ground floor in select locations 3- Floors LTransit Oriented Housing `Maplewood Hub: Cannot count towards GMA Capacity Total Capacity Enabled In ALT B 4,285 --------------------------------------------- Note_ Capacity melocs shown are approximate values Edmonds City Council Draft Minutes November 4, 2024 Page 10 Packet Pg. 67 Alternative A: Alternative 13: Focused Growth Distributed Growth Total Capacity Enabled in Total Capacity Enabled in ALTA - 3,860 L7 ALT B - 4,285 Westgate Wa ttTMaa Way PorInNlk 40 Nt— MEN Urban Planner Navyusha Pentakota reviewed the Planning Board Recommendation for Preferred Growth Alternative: 0 Draft Area Details of Planning Board's Recommendation (with capacity achieved) o PB Preference: Westgate ■ Growth Area Extent: Alt A as proposed ■ Heights — Alt A as proposed Neighborhood Commercial Existing Multi -Family (3 floors) Up to 4 floors (5 with incentive) Up to 4 floors 1800 units o Future Land Use Changes: Westgate Conipmhenstya Plan 2020 Community Commercial 45' max Single Family Urban 1 25' Mind Use 5 Up to 4 floors is with incentive) Mixed Uw 4 Up to 4 flOOM Low density Residential 1 Edmonds City Council Draft Minutes November 4, 2024 Page 11 Packet Pg. 68 V 8.3.a o PB Preference: Five Corners ■ Growth Area Extent: Alt A as proposed ■ Heights: Max height of 3 stories (no bonus) Existing Multi -Family (3 floors) Up to 3 floors 420 UNITS r •a. !two o Future Land Use Changes: Five Corners Comprehensive Plan 2020 Comprehensive Plan 2024 Neighborhood Commercial 25' % Mixed Use 3 Up to 3 Roars Single Family Urban 1 25' low Density Residential 1 Multi Family Medium Density 25'-30' - MOd¢ra[¢ Density Residential o PB Preference: Medical District ■ Growth Area Extent: Alt B as proposed ■ Heights: Mix of what's proposed in Alt A, Alt B - Parcels on either side of 212th - Heights same as proposed in Alt A - Up to 4 floors (5 with incentives) - Rest of the parcels (E of 76th, west and south of Woodway High School) - 3 Floors max (No incentives) Existing Multi -Family (3 floors) Up to 4 floors (5 with incentive) iiiiiiiii Up to 4 floors Up to 3 floors 7Cn I IKIITC o Future Land Use Changes: Medical District Expansion Edmonds City Council Draft Minutes November 4, 2024 Page 12 Packet Pg. 69 8.3.a Medical/Hwy 99 Activity nteroa _-- r f v/ 0, Comprehensive Plan 2020 Mixed Use Commercial 25'-75' Single Family Urban 1 25' Multi Family Medium Density 25-30' - Mixed Use 5(Medical) Up to 4 floors(5 with incentive) Mixed Use 4 Up to 4 Floors WA Mixed Use 3 Up to 3 Floors Low Density Residential t Moderate Density residential o PB Preference: Firdale (Hub & Center) ■ Firdale Center - Same as proposed - Alt A and B are exactly the same ■ Firdale Hub - Growth Area Extent: Alt A as proposed - Heights: Alt A - as proposed Existing Multi -Family (3 floors) Up to 4 floors (5 with incentive) Up to 3 floors 1 1 ■ -30 units JIM I F. �290 units o Future Land Use Changes: Firdale Comprehensive Plan 2020 Neighborhood Commercial FVMU - Up to 52' BN- 25' - Single Family Urban 1 25' Multi Family High Density 25-30' o PB Preference: North Bowl Comprehensive Plan 2024 Mixed Use 5 Up to 4 floors (5 with incentive) Mixed Use 3 Up to 3 floors - Low Density Residential 1 Moderate Density Residential Edmonds City Council Draft Minutes November 4, 2024 Page 13 Packet Pg. 70 V N 0) r.+ 7 _ R a) a rn 0 v v 0 4 N CD N C E t ci R a 8.3.a ■ Growth Area Extent: Alt B as proposed ■ Heights: Alt B as proposed Existing Multi -Family (3 floors) Up to 3 floors (4 with incentive) Up to 3 floors —200 units a o Future Land Use Changes: North Bowl Comprehensive Plan 2020 Comprehensive Plan 2024 Neighborhood Commercial 25 IIIVA� Mixed Use 3 Up to 3 Floors Single Family Urban 3 25 Mixed Use 4 Up to 3 Floors (4 with incentive) Low Density Residential 2 o PB Preference: Perrinville ■ Growth Area Extent: Alt B as proposed ■ Heights: Alt B as proposed Existing Multi -Family (3 floors) Up to 3 floors (4 with incentive) o Future Land Use Changes: Perrinville Edmonds City Council Draft Minutes November 4, 2024 Page 14 Packet Pg. 71 8.3.a Comprehensive Plan 2020 Comprehensive Plan 2024 Neighborhood Commercial 25 Mixed Use 4 Up to 3 floors (4 with incentive) Single Family Urban 1 25 Low Density Residential 1 Single Family Urban 3 25 Low Density Residential 2 _ Multi Family Medium Density 25-30 Moderate Density Residential o PB Preference: East Seaview ■ Growth Area Extent: Modified Alt B. Removed few parcels north of 196t' ■ Heights: Alt B as proposed Existing Multi -Family (3 floors) iiiiiiiiiiis Up to 3 floors ID i I A 4PNeNVOOP o Future Land Use Changes: East Seaview Comprehensive Plan 2020 Single Family Urban 1 25 Multi Family Medium Density 25-30 Multi Family High Density 25-30 J Comprehensive Plan 2024 WFA Mixed Use 3 Up to 3 floors Mixed Use 4 Up to 3 floors (4 with incentive) Low Density Residential 1 Moderate Density Residential o PB Preference: South Lake Ballinger ■ Growth Area Extent: Alt B as proposed ■ Heights: Alt B as proposed Edmonds City Council Draft Minutes November 4, 2024 Page 15 Packet Pg. 72 8.3.a Up to 3 floors E 70 units i ` J�po a 'Il Loire BaOhrper INE 10Sth St. o Future Land Use Changes: South Lake Ballinger I Comprehensive Plan 2020 Comprehensive Plan 2024 Single Family Urban 1 25 &A' Mixed Use 3 Up to 3 floors Single Family Urban 1 25 Law Density Residential 1 ® Corridor Development 25-30 o PB Preference: West Edmonds Way ■ Growth Area Extent: Alt B as proposed ■ Heights: Alt B as proposed Up to 3 floors i units o Future Land Use Chances: W Edmonds Wav Comprehensive Plan 2020 Comprehensive Plan 2024 Planned Neighborhood 25.30 / Mixed Use3 Up to floors o PB Preference: Maplewood ■ Growth Area Extent: Alt B as proposed Edmonds City Council Draft Minutes November 4, 2024 Page 16 Packet Pg. 73 V N N r.+ 7 C R 4) Q I;n C 0 V 0 r 4 N O N c t 0 tQ Q 8.3.a ■ Heights: 3 stories (no height incentive) Up to 3 floors 20 units o Future Land Use Changes: Maplewood isere sr ww SR 524 y+ J Comprehensive Plan 2020 Single Family Urban 1 25 Multi Family Medium Density 25.30 Single Family Urban 3 25 o Planning Board Recommendation Alt A as proposed Alt A area extents Mix of Alt A+Alt B Alt A as proposed • : • Alt B as proposed • Alt A as proposed East Seaview Modified Alt B Perrinville Alt B as proposed EdmondsWest Alt B as proposed Alt B as proposed ••• Alt o Planning Board Recommendation Comprehensive Plan 2024 Mixed Use 3 Up to 3 floors Low Density Residential 1 Moderate Density Residential 4 Floors, Bonus Floor height incentive allowed 3 Floors 3, 4 Floors, Bonus Floor height incentive allowed on some parcels. 4 Floors, Bonus Floor height incentive allowed 3 Floors Bonus Floor height incentive for few parcels 3 Floors 3 Floors Bonus Floor height incentive for few parcels 3 Floors, Bonus Floor height incentive 3 Floors 3 Floors 3 Floors Edmonds City Council Draft Minutes November 4, 2024 Page 17 Packet Pg. 74 V rn d 3 C m a c 3 0 U Iq 0 4 N O N c m E t 0 c� r r Q 8.3.a 750 1,800 420 290 200 30 250 100 35 70 20 3,965 dM H�C.,.,,.,aa.R..,. Note: Capacity metrics shown are approximate values Downtown/ waren,o t west enmoncs way MedicaID t t Fspans Frve C.,— W., , Y E F rtlniw Nonb � 1 Frtlale Village WON o Total Capacity Available per Planning Board Recommendation 42 Middle Housing 4,947 3,965 1,977 42 Earl s--. subarea $O.1M1 Eakc r ealknge, 10,93ANO qqW City's Growth Target -1,8�= ■ Existing ■ Centers & Hubs ■ ADUs ■ MU o Future Land Use Map Based on Planning Board Recommendation PlanMng Board Recommended f Preterted Growth Altemehve Iyyy ` �.r m� r,i E3 -- o.�1r7. Z, Edmonds City Council Draft Minutes November 4, 2024 Page 18 Packet Pg. 75 V to N 7 C R 4) Q 7 O V O 4 N CD 04 C E t ci R r+ a+ Q 8.3.a Ms. Hope reviewed: • Next Steps o Tonight: Council selection of Preferred Alternative (critical step) o Revision of Draft Comp Plan, including for transportation projects & other information: 2 -3 weeks o Continuation of Planning Board & City Council review of other Draft Comp Plan elements o Revised Draft Plan to be ready for Council's Initial Review — December 3 o Public hearing on revised Plan -- Dec. 10 o City Council adoption of revised Plan, with any changes — Dec. 17 NOTE: Due date to State is December 31, 2024; Then begins Code Updates to implement Comp Plan, due July 31, 2025 + Critical Area Code updates due by Dec. 31, 2025. Planning Board Chair Jeremy Mitchell requested an opportunity to add context since the Planning Board's recommendation was communicated quickly and this is a sensitive discussion for the community. He referred to the old saying that every person who moves to a small, quiet town wants to be the last person. Here especially, given the sensitivities with heights and growth, he acknowledged at the same time the City needs to plan from a long range perspective. This is a culmination of the last year; he recalled the introduction to the comprehensive plan from the Planning Board's perspective kicked off last November, but the Planning Board did not get into the meat and potatoes until this February. A lot of it was condensed to the point where the Planning Board has been meeting every Wednesday for the past month and a half in order to get to this point. He wanted the community to know the Planning Board does not take this lightly as it involves drastic zoning changes that in a sense are a departure from how the City used to deal with growth. He was happy to provide any contextual background to any of the Planning Board's decisions. Mayor Rosen thanked Chair Mitchell for those additional comments and the amazing amount of time and wisdom the Planning Board has invested. With regard to consideration, and format for council action, Councilmember Nand asked if it would be possible for council to consider and make motions for each hub as the council works toward establishing a preferred alternative. Ms. Hope answered that would absolutely be possible and recalled that was what the Planning Board did as well. The Planning Board wanted to look at what made sense for each hub and neighborhood center and didn't count capacity as they did that. The Planning Board considered each neighborhood, the form, and the conditions and made their preferred selection and added it all up. Councilmember Paine commented she had watched several of the most recent Planning Board meetings. With regard to the Planning Board recommendation, she asked about their discussion regarding incentives and why there were no incentives at Five Corners. Chair Mitchell answered to preface that question requires understanding the intent to plan the City in a way that creates places. An opportunity for placemaking is essential for all the centers and hubs and is the premise around which the Planning Board was originally planning. Ultimately it comes down to size and area of each hub and center. What made sense from the Planning Board's perspective with existing topography, land area, and that some centers over others could accommodate additional incentives for bonus height. Councilmember Paine referred to Maplewood and asked why it was not included in the GMA capacity count, only 20 versus the uncounted capacity of 200. Ms. Pentakota answered when Alternative B was initially proposed, that contributed around 200 units. After the Planning Board decision was made, the height was limited to only three floors which reduced the number of units achieved to 20. There is one church parcel and the capacity achieved from that parcel is not counted toward the target. The rest of the parcels can be counted toward the target which is the 20 housing capacity. Ms. Hope answered sometimes when looking at what's feasible for development, it is not simply clipping off in theory different floors, Edmonds City Council Draft Minutes November 4, 2024 Page 19 Packet Pg. 76 etc., it is if a floor is added or taken away, does that change the feasibility of development. If it changes on paper but it doesn't really change the feasibility of development, that is where it doesn't count. Councilmember Paine referred to Westgate, recalling a person during Audience Comments requested consideration for building heights on two parcels adjacent to where taller building incentives are proposed. She understood that information was also provided to the Planning Board and asked about the Planning Board's discussion regarding reducing the incentive on those two parcels. Chair Mitchell said it was not a reduction in the incentive per se, it was a discussion regarding the next exercise after the council selects a preferred alternative which will be diving into these more granularly and looking at where transition zones could be. He pointed out there are already transition zones via building stepbacks in existing ordinance. There are also critical area ordinances for mitigation. He summarized some of the concerns are covered by the existing building code. Councilmember Paine observed the council would be able to look at transitions in the next round. Ms. Hope agreed, recognizing geographic characteristics of that area and the fact that in some cases the Planning Board discussed slopes that help provide transition. There are also steep slopes that can't be built on or that would required serious alteration to meet all the geotechnical requirements and construction techniques so may not be able to accomplish as much as planned. It would be considered on a site by site basis. Councilmember Dotsch clarified the Planning Board did not go through the DEIS. Chair Mitchell answered not in a meeting; the Planning Board was provided the DEIS as supplemental reading before a meeting. Councilmember Dotsch said in working through some of the numbers at a high level, the population target between now and 2044 is 13,113. The City will go from a 2020 population of 42,853 to a target of 55,966 or 6,288 people per square mile for the City's 8.9 square miles. The Planning Board preferred option includes the additional 1,862 units to 10,931. With Alternative A or B, there are also surpluses, greater than 1,800 on one and 2,181 on the other. She found it interesting in looking at the history of Edmonds, the City has been around 2.1-2.2 capacity, consistently above 2.0 for decades. The City was tasked with planning for 1.44 capacity for the next 20 years which created the population number and minimum units. Adding the Planning Board's additional capacity beyond what is required, the capacity per unit goes down to 1.19. In Planning Board Alternative A with excess, the capacity is 1.2 per unit and down to 1.16 in Alternative B. Lynnwood is planning for 1.7 capacity per unit. She was trying to figure out what Edmonds is actually planning for through this process, whether it is for Edmonds to become a single person per unit type development when Edmonds is a very family friendly suburb at this time and not highly urbanized with very limited roads. She understood the need for some flex, but feared the alternatives took the City in a highly urbanized direction, even more so than Lynnwood which has light rail. She wanted the council to be mindful of these numbers during their consideration and understand as more is added, especially to certain areas, the density is out of sorts for Edmonds. Councilmember Dotsch asked whether the ADU count looked at existing housing sizes and considered internal ADU options such as over a certain square footage of a house. Ms. Pentakota answered yes. Councilmember Dotsch said Mukilteo did that and she hadn't seen it in Edmonds' calculations. Next, Councilmember Dotsch referred to the medical district expansion. She attended nearly all the public hearings and public meetings over the past year; the extent of the land grab in this alternative was never described to the neighborhood. No information was provided, yet the Planning Board recommendation puts some of the highest capacity in this area. She acknowledged there was capacity to reduce that, but this area was not informed of the plans for it to absorb some of the highest density changes of any neighborhood. She wanted to ensure the council understood that, noting it is a heavily treed area with limited ability to get in and out, with a lot of schools, which raises safety concerns. She relayed concern the medical district got ballooned out, noting down to 220' was never on the original map which had the circle at 212t'', not down at 220t'. Edmonds City Council Draft Minutes November 4, 2024 Page 20 Packet Pg. 77 8.3.a Ms. Hope responded she was not here for that part and suggested Ms. Pentakota speak to how that came about. Ms. Pentakota explained initially when the neighborhood meetings were held, there was a separate meeting for Highway 99 which included discussions of three districts. As part of the medical district conversation, there were a few things people wanted and the potential was identified based on that. There were discussions around temporary residential units for people visiting people in the hospital or for medical purposes. Due to the location and its proximity to the corridor and transit, it is identified as one of the biggest opportunities when identifying locations for centers and hubs. It was considered based on multiple factors and there were conversations in general with the community. There was no separate meeting after centers and hubs were determined for each location. There was initially a plan for that, but it was not done due to the tight timeline. These were the discussions that occurred at the time and questions asked at the time of the open house as well as multiple comments from the community in the process. In response to Councilmember Dotsch's comment about excess capacity, Ms. Hope acknowledged there is excess capacity as calculated partly to ensure choices can be made and to provide flexibility for some reductions. At the same time there is a need to recognize that critical areas, trees and other things may further limit development or areas with special issues where the growth capacity that was identified won't be possible. The excess capacity was intended to leave some room for decisions either at the comprehensive plan stage or development code stage. Councilmember Eck recognized the work done by Staff and the Planning Board over the past year, recognizing everyone took this very seriously and trying to amplify voices of community members as conversations have occurred. The Planning Board recommendation fundamentally keeps true to the fact of spreading equitability while also taking into account certain sensitivities based on different areas, hubs, and centers. The Planning Board's analysis has been thoughtful and she supported their recommendation. Council President Olson commented in addition to planning for additional housing units, there was a requirement to look at certain levels of affordability. It is important for the community to know that was part of the task, and the City could not just add more single family houses. She asked how much of a consideration the question of infrastructure upgrades was for the Planning Board and Planning Staff. She recognized each neighborhood would love to have an extra space, a third place. She commented on the neighborhood by Edmonds Elementary that has Portofino, which although it is a small commercial hub, it is someplace to go with neighbors or to walk to. She liked the idea of neighborhood hubs for that reason. In view of the financial struggles the City is having and the need to bring sidewalks up to code, etc., she asked whether consideration had been given to whether hubs are supportable and practical from an infrastructure standpoint, whether it was a good choice in that way. Ms. Hope responded the concept of neighborhoods and having vibrancy, mixed use opportunities, coffee shops, etc., was definitely part of the reason for looking at neighborhood centers and hubs. The idea of having more places that are walkable or accessible to people in the neighborhood without driving was part of that consideration, making those more livable. In considering the infrastructure needs for each of those, there are probably a few things that would be changed in the transportation projects to reflect which neighborhoods are focused on, but to some extent there are assumptions there will not be wholesale changes in infrastructure; things will be added incrementally as they have in Edmonds for years. This is a 20 year plan and things will not change overnight or even in five years, this is a long term process. Those things have been thought about. There could be some transportation projects in specific areas where there is a high need, but in general the EIS shows there will need to be some improvements over time, but none of them are immediate, big ticket items. Council President Olson observed there were three Planning Board Members in the room. She recognized they had received thanks and kudos, but there has never been a year when the Planning Board has worked Edmonds City Council Draft Minutes November 4, 2024 Page 21 Packet Pg. 78 8.3.a as hard as they have this year. She offered her thanks to the entire Planning Board. To the extent things came fast and furiously to the Planning Board, she asked if there was anything they agreed to in Planning Board meetings that they have had second thoughts about that and wanted to put on the council's radar. Chair Mitchell answered there was a lot of emphasis on relooking at Highway 99 from a capacity standpoint and figuring out how to best make the hubs and centers approach work there as well while looking at areas beyond the centers and hubs to shoulder some of the growth that Highway 99 is currently shouldering. Planning Board Member Judi Gladstone agreed with Chair Mitchell's comment, noting that was very important to her because she viewed it as a error in the subarea plan, that the Highway 99 area would bear the brunt of so much growth and this update needs to take an integrated look, not just here's Highway 99 and then the rest of the City, so there are clear hubs and centers and there no longer saying there's a two mile stretch of development because that does not support placemaking. She hoped some of that could be addressed during the next stage, the development code. In the same way, the Planning Board heard the public's concerns with the Westgate area and the public's concerns that allowing this level going forward those concerns can be addressed via development standards. As long as that is tracked and the intent is known, it is okay to think that way, being thoughtful at that stage knowing what some of those concerns are. Board Member Gladstone continued, on Highway 99 there was discussion about 55 story buildings in between hubs and centers so there was clear definition of where the hubs and centers are. The Planning Board was told that can happen during the design standards phase. She wanted to ensure those things were kept in mind and carried forward so there is flexibility because where the City says growth can occur is not necessarily where developers will go. Having those higher numbers will be helpful to accommodate where developers want to go, but it is up to the Planning Board and the Council to define those development standards so the end result looks like what was envisioned. With regard to infrastructure, Chair Mitchell said it was brought up early on in the process and throughout when the Planning Board was reviewing hubs and centers that PSRC policy goals want cities to place growth were infrastructure currently exists. Staff is waiting on the council to adopt a growth alternative so they can form their CFP/CIP projects around that. Council President Olson suggested a little more focus on the transition zones, if a couple properties change things for a neighborhood and apparently they do because the council received a petition saying they do. If there is excess capacity, maybe that would make sense. If the Highway 99 Subarea was left as a whole, she was hopeful the comprehensive plan would achieve somewhat of a transition zone. Ms. Hope answered one of the things that having excess capacity allows for is making some reductions where it makes sense. For example, if the intent is full capacity, but some transition zones reduce that capacity, it either doesn't add up to the total because it's not needed or its traded off with something else. Looking at the zoning code updates that will be needed, not only will some things need to be done related to housing overall in the City per state legislation, in each of the neighborhood centers, there needs to be careful consideration regarding how the zoning codes, the design standards, amenities, etc. are laid out to make a real different to those being livable, great places to be. Council President Olson summarized she thought the Planning Board recommendation was quite good. Councilmember Tibbott reflected on how much he would have liked to have been on the Planning Board doing this work. The ability to have time to do a deep dive in all these neighborhoods is a great luxury and he thanked the Planning Board for giving the council their views on how to handle the hubs. In general he appreciated the adaptations the Planning Board made to Option B which he was finding a lot of affinity for. In addition to transition zones such as height adjustments between taller and shorter buildings, there are also transitional uses in many of the areas. There are some areas where buildings are 60-70 years old and the transitional uses are moving to higher and better uses. That is one of the reasons why hubs are so Edmonds City Council Draft Minutes November 4, 2024 Page 22 Packet Pg. 79 8.3.a effective for the City, it gives a chance to upgrade all around the hubs, something he wanted to lean into for many of the reasons that have already been stated. Councilmember Tibbott continued, recalling at the open house all of the hubs already have higher density and multifamily uses so it's not like something completely new is being introduced, only creating potential or upgrading what's already there. For example, one story apartments to 2-3 stories which would serve the neighborhood better. He applauded the work that had been done there. With regard to excess capacity, he asked at what point in the process an adjustment would be made. For example, if the council approves the Alternative B, would reductions be made before the comprehensive plan is adopted. He was unsure where or if any reductions would be made. Ms. Hope answered there are different options; one is to make those adjustments during council's deliberations today. Another time to make adjustments would be before the final comprehensive plan is adopted. Setting the future land use does not necessarily lock the City into using the full capacity as the code is updated as long as the overall targets are met. Another time an amendment could be considered is during next year's comprehensive plan amendment process. Councilmember Tibbott said he would like to see a bigger map. The map is shown on a small screen and he would like to see it printed in color on larger paper. It also seems the discussion is floors instead of heights and he was concerned what that means. He recalled Ms. Pentakota said 25 feet is 2 floors and asked if 36 feet was 3 floors. Ms. Hope referred to her email to council, explaining specific numbers of feet were not included because that will depend on the zoning code. For example, the council could choose 22, 24 or 28 feet for 2 stories. The same could be decided for 3 stories, conceivable 3 stories can be achieved in 30 feet or maybe slightly more depending on the height of the first floor. That is a zoning code decision. Councilmember Tibbott asked when the council will have input on the zoning. Ms. Hope answered the first six months of 2025. Councilmember Tibbott summarized the council was agreeing to 1, 2, 3, 4 floors and then will accomplish clarification of the heights during the zoning process next year. Ms. Hope agreed that would occur early 2025. Councilmember Tibbott asked if the Planning Board Members had any thoughts relative to floors and heights. Mr. Mitchell answered it was difficult because a lot of people think floors are 10 feet, but it really depends on the proposal. For example, there is a project in Seattle, Mosler Lofts, that was advertised as a 10-story building but in reality it is 18, but the unit are lofts so they count one loft as a single story. As Ms. Hope said regarding stories and heights, it is development centric related to what the developer wants to do. Ms. Hope said in areas with mixed use which may be a good place for a taller first floor, that is one decision; if it is purely residential, that is a different decision regarding the number of feet. Board Member Gladstone said from a layperson's standpoint, people can relate to floors better than feet. Floors give Edmonds' residents a feel for what it will look like, not necessarily the actual dimensions. Councilmember Tibbott referred to green building incentives, if there is a 2 foot space between the first floor and 2nd floor, that automatically adds height to a building. If for example, one of the areas has a 3 floor standard at 35 feet and they get a green building incentive, the height goes up to 40 feet. Ms. Hope answered it could. Councilmember Tibbott observed that would be addressed during the zoning discussions. Ms. Hope advised the green building incentives had not yet been approved. Councilmember Tibbott said he would have difficulty approving this tonight without having a bigger map to look at versus the tiny little map on the screen. He looked forward to having that before the council makes a decision. Mayor Rosen reminded staff was hoping to get a decision tonight and without one, everything backs up into potentially needing a meeting between the holidays or not being able to meet the state deadline. Edmonds City Council Draft Minutes November 4, 2024 Page 23 Packet Pg. 80 8.3.a Councilmember Chen echoed his appreciation for the hours of hard work. He was glad the blanket upzone on Highway 99 was being reconsidered as well as the opportunity for third places. He liked Alternative B over Alternative A because it spreads the love and lowers building heights which is more suitable for Edmonds and maintaining Edmonds' charm while meeting the state's requirements. With regard to spreading the love, he noticed most of the hubs and centers are in central and south Edmonds and not in north Edmonds. He asked if there was a specific reason for that. Ms. Hope asked if he was thinking of the Highway 99 area when he refers to north. Councilmember Chen said like Meadowdale neighborhoods. Ms. Hope answered that was probably because there is no existing commercial in that area. The intent was to stick to areas where there was existing commercial or multifamily development. Those were the bookends that were selected early on, focus on those areas instead of areas developed exclusively with single family residences, and that have a lot of infrastructure and critical area issues. Councilmember Chen reiterated Alternative B with the inclusion of SR-104 and 76t' area has good potential. He preferred Alternative B. Ms. Hope relayed in her observation, the majority of the Planning Board's recommendations aligned with Alternative B other than a few exceptions where they added Alternative A as a preferred option. Councilmember Chen echoed Councilmember Tibbott's comment that at the appropriate time the council would nail down and right -size ethe number of units to meet the state requirements. Ms. Hope commented the first six months of 2025 will be busy trying to accomplish that. As the council questioned individual board members, Councilmember Dotsch reminded the Planning Board as a body made the recommendations and not all members are present tonight. She expressed concern Alternative B for Five Corners extends behind the water tower into the Yost area on the hillside. She was concerned because the DEIS was not used and the final EIS has not been issued, she knows that area is getting closer and closer to becoming a Perrinville issue. She recommended avoiding any development on the northwest side on Bowdoin beyond the existing capacity. The other area she found interesting was when the Co -Chair picked Maplewood, she saw a roundabout going in on 196' & 88t''. In the new plan, it looks like right -turn only due to safety. That is an extremely dangerous area; coming out of 88t' and looking down the hill, it is the shadows due to trees on Puget Drive and unless a car has its lights on, a driver cannot see a car coming up the hill. People try to cross there to get to Seaview which is also very dangerous. The new plan to create safety via right turns in an area that will only provide 20 units on a very dangerous corner and the total 200 does not count toward the GMA, she believed from a safety standpoint and now the transportation change for that intersection it was not necessary to retain those few properties in this plan. Council President Olson commented the Planning Board has spent a lot of time vetting this and deciding which hubs to leave out. She was very concerned about choosing the hubs version without going through another workshop for the council to learn about why the Planning Board left them out because she did not watch all the meetings. She felt very good, better than she thought she would, about the Planning Board's proposal and felt the feedback and lack of feedback from residents was also a positive sign that they feel they were listened to and this plan represents something they can live with. There will be an opportunity to address the number of units in the future. Main Motion COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO ADOPT THE PLANNING BOARD RECOMMENDATION. For those who wanted to see a larger map, Council President Olson suggested taking a five minute break before beginning deliberations on the motion. Mayor Rosen declared a brief recess. Mayor Rosen suggested councilmembers offer amendments which would be discussed one at a time. Edmonds City Council Draft Minutes November 4, 2024 Page 24 Packet Pg. 81 8.3.a Councilmember Dotsch did not support going directly to the Planning Board recommendation, recalling at the beginning there was an indication that the council would discuss each area. She did not support the motion, preferring to do as was originally intended. Amendment 1 COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, THAT THE PLANNING BOARD RECOMMENDATION FOR WESTGATE BE CAPPED AT 4 FLOORS AND REMOVE THE INCENTIVE FOR A 5TH FLOOR. Council President Olson requested Staff and/or the Planning Board weigh in on the amendment. Board Member Gladstone explained Alternative B is up to 3 floors with the 41 floor incentive. She asked for clarification if the intent was 4 stories or 3 with a 4' floor incentive. Councilmember Tibbott recommended Alternative B. Mayor Rosen advised the amendment had been revised with approval of the second. Councilmember Nand spoke in favor of Alternative B. She thanked the community member who presented the petition. She was hopeful the City can continue to engage with the neighborhood during the zoning process to address their concerns with transitions. Currently the council is at the policy stage and not adopting zoning. Councilmember Dotsch asked for clarification regarding the motion. Mayor Rosen clarified it was to adopt Alternative B in the Westgate area. Councilmember Dotsch asked if that removed 5 floors with an incentive as the Planning Board did. Ms. Hope answered that was correct. Mayor Rosen advised Alternative B was on packet page 223. Councilmember Dotsch clarified the motion was Alternative A removing five floors with incentive. Councilmember Tibbott clarified his amendment: AMEND THE PLANNING BOARD RECOMMENDATION FROM ALTERNATIVE A AT WESTGATE TO ALTERNATIVE B AT WESTGATE WHICH IS UP TO 4 FLOORS WITH AN INCENTIVE. Amendment 1A AN AMENDMENT WAS MADE BY COUNCILMEMBER PAINE AND SECONDED, TO AMEND TO HAVE THE EXTENT OF ALTERNATIVE A INCLUDED, NOT JUST THE BUILDING HEIGHTS, BUT A LARGER LAND AREA, NOT THE SMALLER ONE IN ALTERNATE B. Councilmember Paine said when considering distributed growth, one would expect a bit more space. More space would offer additional units as well as greater potential for transition zoning in the Westgate neighborhood which is one of the biggest hubs. She was supportive of the height limit in Alternative B with the incentive, but wanted to have the extent of the map in Alternative A. When Councilmember Tibbott first suggested this, she thought he would keep Alternative A and remove the height incentive. Councilmember Tibbott referred to page 189 and the additional parcel in Alternative A. He asked about the additional parcel in Alternative A, recalling there was a church on that corner. Chair Mitchell agreed it was a church. Action on Amendment IA AMENDMENT CARRIED (6-1), COUNCILMEMBER DOTSCH VOTING NO. Amendment 1B COUNCILMEMBER DOTSCH MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO AMEND TO HAVE THE SOUTHEAST CORNER STAY AT 3 FLOORS. Edmonds City Council Draft Minutes November 4, 2024 Page 25 Packet Pg. 82 8.3.a Councilmember Dotsch recalled a neighbor saying there was a steep slope behind and houses at the end of the street and going up to four stories would mean looking into their houses on the bluff. The other three sides do not have that same issue. With development backing up to the steep slope behind it, that is the one corner that would literally allow an apartment to look into the houses on the bluff. Council President Olson asked about parcel numbers and whether this would be executed during the development code phase. Ms. Hope answered it can be done at the development code phase or that call here made by accepting the amendment to the amendment. Council President Olson commented there are other parcels on the council's radar such as the ones that were the basis of today's comment and the council intends to circle back on those. She asked staff s recommendation. Ms. Hope answered that would be circling back at the zoning code stage. Council President Olson asked if that would be appropriate and an option for the other one as well. Ms. Hope answered yes. Council President Olson said in light of that answer, she was inclined to wait for that stage. Action on Amendment 1B AMENDMENT FAILED (3-4), COUNCILMEMBERS CHEN, TIBBOTT AND DOTSCH VOTING YES. Action on Amendment 1 as amended AMENDMENT CARRIED UNANIMOUSLY. Amendment 2 COUNCILMEMBER DOTSCH MOVED TO AMEND TO REMOVE THE MAPLEWOOD 20 UNITS COUNTED FROM THE PLANNING BOARD RECOMMENDATION. Action on Amendment 2 AMENDMENT DIED FOR LACK OF A SECOND. Amendment 3 COUNCILMEMBER DOTSCH MOVED TO AMEND MEDICAL DISTRICT TO REMOVE UP TO 4 FLOORS (5 WITH INCENTIVE) AND THREE FLOORS ON 80Tn AND 220Tn TO MATCH. Action on Amendment 3 AMENDMENT FAILED FOR LACK OF A SECOND. Amendment 4 COUNCILMEMBER DOTSCH MOVED, SECONDED BY COUNCIL PRESIDENT OLSON, TO AMEND TO REMOVE THE 30 UNITS IN THE FIRDALE NORTH SECTION OVER THE CARA. Councilmember Dotsch commented in addition to being a crazy intersection, when this came out and the state did their buildable lands report, the CARA had not been identified. Councilmember Nand was unable to support the amendment, preferring to wait for the Department of Ecology to provide further guidance on how to alter zoning around CARAs to ensure it is protected as a critical area before singling out or burdening these parcels. With regard to Councilmember Nand's comments, Council President Olson pointed out the critical area code still applies and it is possible development could not occur there as a result. It is such a small number of units and an easy protection to put in place and could be added later if it was determined that it was easy to carefully develop there. Action on Amendment 4 Edmonds City Council Draft Minutes November 4, 2024 Page 26 Packet Pg. 83 8.3.a AMENDMENT CARRIED (4-3), COUNCILMEMBERS ECK, PAINE AND NAND VOTING NO. AmpndmPnt 5 COUNCILMEMBER DOTSCH MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO REMOVE FROM NORTH BOWL ALTERNATIVE B THE L-SHAPED SINGLE FAMILY NEIGHBORHOOD ON THE NORTH. Councilmember Dotsch said this is a cul-de-sac on a very small street and changing it to multifamily from single family disturbs that small road. The Planning Board removed a similar single family cul-de-sac in the east Seaview neighborhood. Councilmember Paine was unable to support the amendment. She was very familiar with this area; there are some good sized apartments and condominiums developments in this area. Adding this capacity in the area offers more diversity of housing options at all levels. Bulldozers are not arriving tomorrow; there are some single family buildings being used for other purposes that could stand to be refreshed. This would be a great opportunity for some of the homeowners. Redevelopment won't happen tomorrow or even in the next four years, but this provides great potential for that neighborhood. Councilmember Tibbott recalled there are single family homes in that L-shaped area. This would provide incentive to develop it from single family to multifamily and he wondered about the impact of 3 stories to development to the north as there is no transition zone. He asked how many units that L-shaped section represented. Ms. Pentakota answered she could not provide that right now and would need to check with the consultant to provide the number. As the numbers were not available, Councilmember Tibbott asked if that could be added later during consideration of the zoning for that area. Ms. Pentakota answered it could. Councilmember Tibbott expressed concern with allowing 3 stories in that location on top of a single family block of homes. Ms. Pentakota answered it is existing Multifamily Medium Density. In the proposed maps, there are two shades of purple, Mixed -Use 3 and Mixed -Use 4, but the existing comprehensive plan maps that as Multifamily Medium Density which already allows up to 30 feet height. Councilmember Tibbott said he was only talking about the L-shaped section. Ms. Pentakota reiterated it is Multifamily Medium Density in the existing comprehensive plan, not single family. Councilmember Tibbott asked if the transition zone could be adjusted between the higher and lower density during the zoning discussion. Ms. Pentakota answered yes. Councilmember Tibbott said he could accept that. Councilmember Nand said unfortunately she was unable to support this amendment. She noted for the public, under the GMA, the City is obligated to plan for additional residential units, but those don't necessarily get built. If she recalled correctly, there were 4300 banked units allocated to Highway 99 that have never been built. Just because the City was saying to developers if they want to invest in the community and bring something that some might think is better and others might think is worse, this is where they can do it. It doesn't mean the market will support that or even that the property owners will want to sell their properties for that vision. A lot of people prefer to sell to young families who they know will keep the property as a single family home no matter what the zone capacity is. She has known people who have made that decision and turned down higher bids from developers because they want their property to remain a single family property. She recognized anxiety in Edmonds about building heights, density, etc., but this is still at the policy level. Councilmember Eck agreed the discussion was at the policy level. She appreciated these well-rounded, necessary conversations, but was concerned whittling away at the areas was reducing the buffer units and the zoning effort will reveal areas that cannot be developed. She was also concerned with equitability and spreading this in gentle, modest ways throughout the City. Edmonds City Council Draft Minutes November 4, 2024 Page 27 Packet Pg. 84 8.3.a Council President Olson emphasized the development code is where transition zones and stepbacks will be addressed. She supported having a nice transition, anticipating it would be terrible to be living in a single family home and have a large building built next door. There need to be plans for that in the development code and she will be vigilant to ensure that occurs at that point. Action on Amendment 5 AMENDMENT FAILED (1-6), COUNCILMEMBER DOTSCH VOTING YES. Councilmember Dotsch said East Seaview Alternative B originally included the parcel north of 196t'', also a cul-de-sac and was removed. She wondered why that was singled out versus the others. Chair Mitchell answered that was removed because it goes deep into a low density residential zone. Councilmember Dotsch pointed out it is in the same block as multifamily to the east. Chair Mitchell agreed. Councilmember Dotsch asked why that was singled out and not other areas. Ms. Hope answered it may have been related to the existing zoning on that other property. Councilmember Dotsch was curious why this area was singled out when it is not being done in other areas. Councilmember Dotsch referred to the Planning Board preference for East Seaview on packet page 208, commenting it was all 3 stories with no incentives. Chair Mitchell agreed. Councilmember Dotsch said Lynnwood is keeping that area commercial. She expressed support for the Planning Board's preference. Councilmember Dotsch referred to South Lake Ballinger (packet page 210), pointing out 76' and 205' is high capacity transit to the light rail and other areas such as the Medical went up to 4 stories. Amendment 6 AN AMENDMENT WAS MADE BY COUNCILMEMBER DOTSCH AND SECONDED TO AMEND DISTRIBUTED GROWTH TO ADD THE ONE BONUS FLOOR TO LAKE BALLINGER. Councilmember Dotsch said because it is high capacity and seems like a prime area for people who use light rail to live and across the street is a very big bus area and most of it is in a ravine so it's very low with nothing behind it, it's a good opportunity to add the one floor incentive. Councilmember Nand said she definitely did not support this motion. She grew up in a house just down the street and remembered the last time a developer in the 1990s wanted to build a big development, the entire neighborhood mobilized very fast. Three stories is comfortable for this area and attempting to add a fourth story from the dais, completely bypassing the public process and the Planning Board effort and work and tell the neighborhood they are getting an extra story of height based on a whim from the dais when every other part of the comprehensive plan has been so carefully handled would be insulting to the neighborhoods. Councilmember Chen did not support the amendment. There is no infrastructure to accommodate a fourth floor. It is very close to the Interurban Trail but there is not enough lighting. Adding an additional floor is not respectful to the Planning Board who put in so many hours studying and holding numerous meetings. Council President Olson said the reason for considering it was a good one. The points made about the process and ensuring something was fully vetted were also valid. She won't support it now, but it may be something to look at more closely in future updates. Action on Amendment 6 AMENDMENT FAILED (1-6), COUNCILMEMBER DOTSCH VOTING YES. Amendment 7 COUNCILMEMBER DOTSCH MOVED TO AMEND THE PERRINVILLE RECOMMENDATION TO REMAIN AT 3 FLOORS. Edmonds City Council Draft Minutes November 4, 2024 Page 28 Packet Pg. 85 8.3.a Action on Amendment 7 AMENDMENT FAILED FOR LACK OF A SECOND. Action on Main Motion as amended MOTION CARRIED UNANIMOUSLY. 3. COUNCIL 2025-26 BUDGET DELIBERATIONS This item was removed from the agenda via action taken under Agenda Item 4.2. 11. COUNCIL COMMENTS Councilmember Nand reminded it is a great time to engage in democracy. Councilmember Dotsch thanked everyone who has emailed and participated over the past two years. She wished the Medical District had had better representation because she anticipated that will be a surprise for a lot of people. She thanked the Planning Board and Ms. Hope for their work. She also thanked Ms. Dunscombe for preparing information for Saturday's workshop and tonight's budget discussion. Council President Olson reminded there is an election tomorrow and encouraged everyone to vote, assuring every voice matters. Councilmember Tibbott reported on a Creative District Advisory Committee meeting that included representatives from arts and creative organizations across the city, from theater to ballet, to restaurants. One of the common themes was how robust each of those creative enterprises is and the arts and entertainment and activities that will be going on the in City for many decades. Whether the City's budget is up or down, the Creative District is still planning ways to offer creative expression in the City. There is so much for residents and visitors to take advantage of. He reminded there are tremendous opportunities in Edmonds despite budget challenges the City is facing. Councilmember Chen reminded those who are not registered to vote can register in person up until 8 pm. He urged the public to vote. Councilmember Eck gave a shout out to the Multicultural Association of Edmonds who put together a celebration of Dia de Muertos last Friday night. She heard it was divine; she was unable to attend due to illness in her household. She urged the public to exercise their fundamental right to vote. 12. MAYOR'S COMMENTS Mayor Rosen had no comments. A MOTION WAS MADE BY COUNCIL PRESIDENT OLSON AND SECONDED TO EXTEND THE MEETING TO 10:45 PM. MOTION CARRIED UNANIMOUSLY. 13. EXECUTIVE SESSION: PENDING OR POTENTIAL LITIGATION, RCW 42.30.110(1)(I) At 9:45 pm, the Council convened in executive session to discuss pending or potential litigation per RCW 42.30.110(1)(i) for a period of 45 minutes. Meeting Extension At 10:30 pm, Mayor Rosen announced that the executive session would be extended to 10:45 pm. Edmonds City Council Draft Minutes November 4, 2024 Page 29 Packet Pg. 86 8.3.a COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER DOTSCH, TO EXTEND THE MEETING TO 11:15 PM. MOTION CARRIED UNANIMOUSLY (Councilmembers Eck, Paine and Tibbott were not present for the vote). WITH ALL COUNCILMEMBERS PRESENT, A MOTION WAS MADE BY COUNCIL PRESIDENT OLSON AND SECONDED, TO EXTEND THE MEETING TO 11:15 PM. MOTION CARRIED (6-1), COUNCILMEMBER TIBBOTT VOTING NO. At 10:45 pm, Mayor Rosen announced that the executive session would be extended to 11 pm. At 11 pm, Mayor Rosen announced the executive session would be extended to 11:10 pm. 14. RECONVENE IN OPEN SESSION The meeting reconvened at 11:10 pm. ADJOURNMENT With no further business, the council meeting was adjourned at 11:10 pm. Edmonds City Council Draft Minutes November 4, 2024 Page 30 Packet Pg. 87 8.4 City Council Agenda Item Meeting Date: 11/26/2024 Approval of claim checks and wire payments. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #265019 through #265114 dated November 13, 2024 for $1,277,754.95 (re- issued check #265114 $1,800.00), claim checks #265115 through #265187 dated November 20, 2024 for $345,670.27 and wire payments of $4,609.72, $3,806.54, $91.76 & $28,011.78. Staff Recommendation Approval of claim checks and wire payments. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claim cks 11-13-24 Agenda copy claim ck lighthouse law 11-13-24 Claim check 265114 Agenda copy Claim cks 11-20-24 Agenda copy Packet Pg. 88 8.4.a apPosPay Positive Pay Listing Page: 1 11/13/2024 10:43:07AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 061029 ABSOLUTE GRAPHIX 265019 11/13/2024 71.82 077610 ALBA PAINTING & COATINGS 265020 11/13/2024 4,972.50 079745 AMAZING MAPLES LLC 265021 11/13/2024 822.00 079537 AMERICAN TRAFFIC SOLUTIONS INC 265022 11/13/2024 23,750.00 064341 AT&T MOBILITY 265023 11/13/2024 1,749.36 070305 AUTOMATIC FUNDS TRANSFER 265024 11/13/2024 5,627.95 077387 AVEDISYAN, RUBEN 265025 11/13/2024 130.00 073041 BECK & ASSOCIATES PLLC 265026 11/13/2024 560.00 075941 BELL, LAURIE 265027 11/13/2024 82.50 079747 BLUE COAST ENGINEERING LLC 265028 11/13/2024 12,440.37 072005 BROCKMANN, KERRY 265029 11/13/2024 760.50 071816 CARLSON, JESSICA 265030 11/13/2024 110.00 003510 CENTRAL WELDING SUPPLY 265031 11/13/2024 381.35 035160 CITY OF SEATTLE 265032 11/13/2024 31.38 073135 COGENT COMMUNICATIONS INC 265033 11/13/2024 661.59 062975 COLLISION CLINIC INC 265034 11/13/2024 7,274.31 070323 COMCAST BUSINESS 265035 11/13/2024 356.10 068815 CORRECT EQUIPMENT 265036 11/13/2024 10,517.56 070415 CRESSY DOOR CO INC 265037 11/13/2024 1,277.38 074444 DATAQUEST LLC 265038 11/13/2024 150.00 073823 DAVID EVANS & ASSOC INC 265039 11/13/2024 15,770.86 007253 DUNN LUMBER 265040 11/13/2024 97.40 065065 EDMONDS DAYBREAKERS FOUNDATION 265041 11/13/2024 4,200.00 076610 EDMONDS HERO HARDWARE 265042 11/13/2024 94.91 038500 EDMONDS SENIOR CENTER 265043 11/13/2024 300.00 075200 EDUARDO ZALDIBAR 265044 11/13/2024 260.00 068803 EJ USA INC 265045 11/13/2024 3,166.80 008812 ELECTRONIC BUSINESS MACHINES 265046 11/13/2024 597.16 065789 ESTES, KEN 265047 11/13/2024 611.71 009350 EVERETT DAILY HERALD 265048 11/13/2024 98.04 079755 FLOCK GROUP INC 265049 11/13/2024 131,881.75 071562 FORMA 265050 11/13/2024 8,400.00 075538 GAMEZ, OMAR 265051 11/13/2024 136.00 074358 GEO-TEST SERVICES 265052 11/13/2024 1,302.00 076436 GRANITE CONSTRUCTION CO 265053 11/13/2024 605,667.99 076333 HASA INC 265054 11/13/2024 10,571.74 079717 HEALING ENERGY & MASSAGE PLLC 265055 11/13/2024 24.00 079287 HERITAGE PROF PRODUCTS GROUP 265056 11/13/2024 594.05 072647 HERRERA ENVIRONMENTAL 265057 11/13/2024 3,313.07 013500 HINGSON, ROBERT 265058 11/13/2024 3,567.67 067862 HOME DEPOT CREDIT SERVICES 265059 11/13/2024 3,045.34 061013 HONEY BUCKET 265060 11/13/2024 290.95 066265 INDUSTRIAL SCIENTIFIC CORP 265061 11/13/2024 1,240.38 065306 INSTITUTE OF TRANSP ENGINEERS 265062 11/13/2024 337.00 014940 INTERSTATE BATTERY SYSTEMS 265063 11/13/2024 1,171.19 079573 JUVVAL TECH LLC 265064 11/13/2024 200.00 079524 KIMLEY-HORN & ASSOCIATES INC 265065 11/13/2024 23,674.45 079069 KISHA POST 265066 11/13/2024 1,295.00 078360 LANGUAGE LINE SOLUTIONS 265067 11/13/2024 5.92 075746 MCMURRAY, LAURA 265068 11/13/2024 136.80 076895 MOREHEAD, LOUISE 265069 11/13/2024 260.00 064570 NATIONAL SAFETY INC 265070 11/13/2024 262.99 024302 NELSON-REISNER 265071 11/13/2024 144.48 Page: 1 Packet Pg. 89 apPosPay Positive Pay Listing 11/13/2024 10:43:07AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 026200 OLYMPIC VIEW WATER DISTRICT 265072 11/13/2024 693.95 075735 PACIFIC SECURITY 265073 11/13/2024 5,016.11 027060 PACIFIC TOPSOILS 265074 11/13/2024 1,443.00 071488 PARENTMAP 265075 11/13/2024 2,310.00 028860 PLATT ELECTRIC SUPPLY 265076 11/13/2024 2,934.65 079020 PRECISION LANGUAGE SERVICES 265077 11/13/2024 520.00 075769 QUADIENT LEASING USA INC 265078 11/13/2024 808.58 062657 REGIONAL DISPOSAL COMPANY 265079 11/13/2024 3,698.80 075737 ROBINSON, HUA 265080 11/13/2024 130.00 064769 ROMAINE ELECTRIC 265081 11/13/2024 336.54 079607 ROMERO, STACEY F 265082 11/13/2024 260.00 079019 ROOT AND LIMB YOGA 265083 11/13/2024 396.60 067076 SEATTLE PUMP AND EQUIPMENT CO 265084 11/13/2024 762.40 070495 SEPULVEDA, PABLO 265085 11/13/2024 260.00 075590 SMARSH INC 265086 11/13/2024 136.49 037801 SNO CO HUMAN SERVICE DEPT 265087 11/13/2024 3,192.76 075543 SNO CO PUBLIC DEFENDER ASSOC 265088 11/13/2024 88,684.00 037375 SNO CO PUD NO 1 265089 11/13/2024 22,184.85 079132 SNOHOMISH CO CONSERVATION & 265090 11/13/2024 2,993.00 072776 SNOHOMISH CONSERVATION DIST 265091 11/13/2024 10,519.69 076433 SNOHOMISH COUNTY 911 265092 11/13/2024 82,827.93 075700 SONESSA, MERGIA 265093 11/13/2024 130.00 038300 SOUND DISPOSAL CO 265094 11/13/2024 5,055.92 079704 SPECTRUM ENTERPRISES 265095 11/13/2024 260.00 079753 SUTTON PSYCHOLEGAL SERVICES 265096 11/13/2024 4,575.00 027269 THE PART WORKS INC 265097 11/13/2024 995.09 066056 THE SEATTLE TIMES 265098 11/13/2024 1,500.00 079359 THE WALLS LAW FIRM INC 265099 11/13/2024 25,000.00 072649 THE WIDE FORMAT COMPANY 265100 11/13/2024 232.05 038315 TK ELEVATOR CORPORATION 265101 11/13/2024 5,468.67 077963 TWIST YOGA 265102 11/13/2024 1,800.00 079567 URBAN FORESTRY SERVICES 265103 11/13/2024 6,061.30 044960 UTILITIES UNDERGROUND LOC CTR 265104 11/13/2024 316.80 069751 VESTIS 265105 11/13/2024 175.47 067216 VIKING AUTOMATIC SPRINKLER CO 265106 11/13/2024 501.74 067195 WASHINGTON TREE EXPERTS 265107 11/13/2024 994.50 075635 WCP SOLUTIONS 265108 11/13/2024 4,457.16 079752 WEISS, NEIL 265109 11/13/2024 100.90 078389 ZENNER USA 265110 11/13/2024 7,909.45 079733 ZHELEZNYAK, MICHAEL 265111 11/13/2024 130.00 011900 ZIPLY FIBER 265112 11/13/2024 136.33 G ran dTotal : 1,190,356.05 Total count: 94 Page: 2 Packet Pg. 90 8.4.b vchlist 11 /13/2024 11:43:57AM Bank code : usbank Voucher Date Vendor 265113 11/13/2024 073603 LIGHTHOUSE LAW GROUP PLLC 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account 20705 10-2024 LEGALS FEES 10-2024 Legal fees 001.000.36.515.41.41.00 10-2024 expense Police public record 001.000.36.515.41.41.00 Total Bank total Total vouchers Page: vi c m E Amoun a d L �3 87,343.9( c M 55.0( v 87,398.9( 87,398.9( E 87,398.9( O O L CL Q Q N CM R d N 7 O t r t a1 Y C.1 E v r-� C N E t V O r Page: 1 Packet Pg. 91 Q apPosPay 11/13/2024 3:57:25PM Document group: jacobson Vendor Code & Name 079757 MITCHELL, JENNIFER Positive Pay Listing City of Edmonds 8.4.c Page: 1 Check # Check Date Amount 265114 11 /13/2024 1,800.00 GrandTotal: 1,800.00 Total count: 1 vi c d E 0 0_ a� L �3 c as M U 4- 0 E 0 L Q Q Q Q 0 ci M Q r r LO N Y V d t C.1 U c d E t 0 Q Page: 1 Packet Pg. 92 8.4.d apPosPay Positive Pay Listing Page: 1 11/20/2024 11:36:54AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 079758 A NATURAL DESIGN STUDIO LLC 265115 11/20/2024 75.00 070322 A&A LANGUAGE SERVICES INC 265116 11/20/2024 170.00 079313 ABELLA, COLENDRINO ANGELO 265117 11/20/2024 130.00 061029 ABSOLUTE GRAPHIX 265118 11/20/2024 105.81 078469 AGUIRRE, RAUL 265119 11/20/2024 260.00 077610 ALBA PAINTING & COATINGS 265120 11/20/2024 4,353.70 000850 ALDERWOOD WATER DISTRICT 265121 11/20/2024 160,768.53 078237 ARIAS, ADRIAN 265122 11/20/2024 390.00 075523 ART WALK EDMONDS 265123 11/20/2024 2,700.00 079030 BAGAN, RICK 265124 11/20/2024 123.01 075217 BASLER, ANTHONY C 265125 11/20/2024 520.00 075342 BORUCHOWITZ, ROBERT 265126 11/20/2024 3,410.00 073029 CANON FINANCIAL SERVICES 265127 11/20/2024 572.56 071816 CARLSON, JESSICA 265128 11/20/2024 531.30 003510 CENTRAL WELDING SUPPLY 265129 11/20/2024 169.95 073737 CITY OF SEATTLE 265130 11/20/2024 1,900.00 074559 CLARK, PATRICK 265131 11/20/2024 46.00 079679 CUSIMANO, JINA 265132 11/20/2024 116.98 006626 DEPT OF ECOLOGY 265133 11/20/2024 125.00 064531 DINES, J EAN N I E 265134 11/20/2024 1,440.00 079614 DRY BOX INC 265135 11/20/2024 165.75 068292 EDGE ANALYTICAL 265136 11/20/2024 1,478.00 076610 EDMONDS HERO HARDWARE 265137 11/20/2024 34.04 008705 EDMONDS WATER DIVISION 265138 11/20/2024 22,854.27 075200 EDUARDO ZALDIBAR 265139 11/20/2024 130.00 008812 ELECTRONIC BUSINESS MACHINES 265140 11/20/2024 825.03 009350 EVERETT DAILY HERALD 265141 11/20/2024 32.68 072493 FIRSTLINE COMMUNICATIONS INC 265142 11/20/2024 1,127.11 075654 FLORIAN, ADRIAN 265143 11/20/2024 130.00 079184 FORMA CONSTRUCTION COMPANY 265144 11/20/2024 16,671.73 077248 FRIDAY HARBOR JOLLY TROLLEY 265145 11/20/2024 260.00 074722 GUARDIAN SECURITY SYSTEMS 265146 11/20/2024 69.53 079012 HARLOWE & FALK LLP 265147 11/20/2024 80.00 066575 HERC RENTALS INC 265148 11/20/2024 1,328.61 061013 HONEY BUCKET 265149 11/20/2024 167.42 075966 HULBERT, CARRIE 265150 11/20/2024 3,641.63 072528 INTERCOM LANGUAGE SERVICES 265151 11/20/2024 260.00 075259 KOENIG, KIMBERLY 265152 11/20/2024 252.93 075716 MALLORY PAINT STORE INC 265153 11/20/2024 70.65 079736 MOLNAR, JOSE LUIS 265154 11/20/2024 130.00 079734 MONICA SANGHEE KANG-AHN 265155 11/20/2024 130.00 075520 NOBLE, LINDA 265156 11/20/2024 130.00 074866 NORTHWEST PLAYGROUND EQUIPMENT 265157 11/20/2024 20,561.29 079255 PACIFIC COAST SURVEYS INC 265158 11/20/2024 1,375.00 079464 PERKINS EASTMAN ARCHITECTS DPC 265159 11/20/2024 25,200.00 064167 POLLARD WATER 265160 11/20/2024 165.75 029117 PORT OF EDMONDS 265161 11/20/2024 4,567.65 073988 PRECISION CONCRETE CUTTING 265162 11/20/2024 9,307.03 079020 PRECISION LANGUAGE SERVICES 265163 11/20/2024 390.00 061540 REPUBLIC SERVICES #197 265164 11/20/2024 1,857.04 079565 RIGOR, ROGELIO N 265165 11/20/2024 260.00 079175 RING, KIM 265166 11/20/2024 47.17 075737 ROBINSON, HUA 265167 11/20/2024 130.00 Page: 1 Packet Pg. 93 apPosPay Positive Pay Listing 11/20/2024 11:36:54AM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 079607 ROMERO, STACEY F 265168 11/20/2024 130.00 079760 ROOHI, MAHZAD 265169 11/20/2024 96.00 066918 SEDOR, NORMAN 265170 11/20/2024 7,000.00 079492 SKYCORP LTD 265171 11/20/2024 16,025.65 037375 SNO CO PUD NO 1 265172 11/20/2024 8,586.01 072776 SNOHOMISH CONSERVATION DIST 265173 11/20/2024 4,459.55 006630 SNOHOMISH COUNTY 265174 11/20/2024 710.00 075700 SONESSA, MERGIA 265175 11/20/2024 130.00 039775 STATE AUDITOR'S OFFICE 265176 11/20/2024 10,502.05 074800 TURNSTYLE INC 265177 11/20/2024 900.00 079707 VAN DUKER, YELYZAVETA 265178 11/20/2024 260.00 067865 VERIZON WIRELESS 265179 11/20/2024 27.63 069751 VESTIS 265180 11/20/2024 260.87 067195 WASHINGTON TREE EXPERTS 265181 11/20/2024 1,740.38 075635 WCP SOLUTIONS 265182 11/20/2024 22.37 075068 WEDA 265183 11/20/2024 400.00 079759 WESTON, SCOTT 265184 11/20/2024 136.00 079743 WONG, EMILY 265185 11/20/2024 189.00 078389 ZENNER USA 265186 11/20/2024 1,496.68 011900 ZIPLY FIBER 265187 11/20/2024 859.93 GrandTotal: 345,670.27 Total count: 73 N c m E ca a d �3 c c� N v d s E 0 0 L Q Q Q Q 0 0 w d CD Q N CD N C1 E M U r c d E s 0 ca Q Page: 2 Packet Pg. 94 8.5 City Council Agenda Item Meeting Date: 11/26/2024 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Kimberly Dunscombe Department: Administrative Services Preparer: Lori Palmer Background/History Approval of Kelly Day Buy Back direct deposit for $122,378.50, dated November 20, 2024, payroll checks #66122 through #66125 dated November 20, 2024 for $10,248.67, direct deposit for $853,541.55, benefit checks #66126 through #66133 and wire payments for $872,291.95 for the pay period of November 1, 2024 through November 15, 2024. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: 11-15-2024 kelly day buy back earnings summary 11-01-2024 to 11-15-2024 payroll earnings summary 11-01-2024 to 11-15-2024 benefit checks summary Packet Pg. 95 Hour Type Hour Class 153 HOLIDAY Payroll Earnings Summary Report City of Edmonds Pay Period: 1,225 (11/14/2024 to 11/15/2024) Description HOLIDAY BUY BACK Hours 2,504.25 2,504.25 Total Net Pay: Amount 167,820.39 $167,820.39 $122,378.50 8.5.a 11 /19/2024 Packet Pg. 96 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,160 (11/01/2024 to 11/15/2024) , Hour Type Hour Class Description Hours Amount 112 ABSENT NO PAY NON HIRED 106.00 0.00 121 SICK SICK LEAVE 598.25 31,195.15 122 VACATION VACATION 1,175.75 65,509.72 123 HOLIDAY HOLIDAY HOURS 59.00 2,569.42 124 HOLIDAY FLOATER HOLIDAY 42.00 2,228.87 125 COMP HOURS COMPENSATORY TIME 201.25 11,272.45 128 HOLIDAY Holiday Bank WWTP 103.00 5,250.86 131 MILITARY MILITARY LEAVE 60.00 2,936.57 134 MILITARY MILITARY LEAVE -UNPAID 88.00 0.00 135 SICK WASHINGTON STATE SICK LEAVE 1.00 39.27 141 BEREAVEMENT BEREAVEMENT 60.00 2,805.49 150 REGULAR HOURS Kelly Day Used 204.00 10,627.50 154 HOLIDAY FLOATER HOLIDAY BUY BACK 10.00 464.03 155 COMP HOURS COMPTIME AUTO PAY 24.13 1,452.09 157 SICK SICK LEAVE PAYOFF 160.70 7,456.96 158 VACATION VACATION PAYOFF 172.16 7,988.74 160 VACATION MANAGEMENT LEAVE 104.00 8,977.27 161 VACATION VACATION PREMIUM PAYOFF 11.40 528.99 190 REGULAR HOURS REGULAR HOURS 17,143.50 935,939.41 194 SICK Emerqency Sick Leave 75.50 3,256.80 210 OVERTIME HOURS OVERTIME -STRAIGHT 172.00 10,254.13 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 3,236.05 216 MISCELLANEOUS STANDBY TREATMENT PLANT 4.00 505.97 220 OVERTIME HOURS OVERTIME 1.5 300.50 28,583.85 225 OVERTIME HOURS OVERTIME -DOUBLE 71.50 7,405.85 400 MISCELLANEOUS MISC PAY 0.00 100.00 404 MISCELLANEOUS Medical Opt Out 0.00 600.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 756.04 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 2,575.90 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 64.81 602 COMP HOURS ACCRUED COMP 1.0 60.50 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 51.50 0.00 606 COMP HOURS ACCRUED COMP 2.0 3.00 0.00 609 COMP HOURS Commander Standy Accrual 12.00 0.00 11/19/2024 Packet Pg. 97 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,160 (11/01/2024 to 11/15/2024) Hour Type Hour Class Description Hours Amount 902 MISCELLANEOUS BOOT ALLOWANCE 0.00 193.38 acc MISCELLANEOUS ACCREDITATION PAY 0.00 322.98 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 261.56 anc REGULAR HOURS Ancilary Duty Pay 0.00 264.19 anc2 REGULAR HOURS Ancilary Duty Pay 0.00 1,494.73 anc3 REGULAR HOURS Ancilary Duty Pay 0.00 1,774.84 boc MISCELLANEOUS BOC II Certification 0.00 237.66 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 226.78 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 118.83 det4 MISCELLANEOUS Detective 4% 0.00 1,301.62 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 928.36 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 849.10 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 12,125.26 fmla ABSENT FAMILY MEDICAL/NON PAID 16.00 0.00 hol HOLIDAY HOLIDAY 1,368.26 72,970.15 k9 MISCELLANEOUS K-9 Assiqnment 0.00 414.20 Ian MISCELLANEOUS LANGUAGE PAY 0.00 450.00 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,347.39 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 923.44 Ig12 LONGEVITY Lonqevity 9% 0.00 3,750.14 Ig13 LONGEVITY Lonqevity 7% 0.00 1,210.41 Ig14 LONGEVITY Lonqevity 5% 0.00 1,158.46 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 166.92 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 289.83 Iq4 LONGEVITY Lonqevity 1% 0.00 1,157.87 Iq5 LONGEVITY Lonqevity 3% 0.00 3,749.63 Iq6 LONGEVITY Lonqevity .5% 0.00 28.35 Iq7 LONGEVITY Lonqevity 1.5% 0.00 503.50 mels SICK Medical Leave Sick 13.00 714.77 pfmh HOLIDAY Paid Family Medical Holiday 24.00 1,174.62 pfmp ABSENT Paid Family Medical Unpaid/Sup 389.25 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 67.50 3,727.11 pfmv VACATION Paid Family Medical Vacation 59.25 3,182.16 phy MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,834.08 11/19/2024 Packet Pg. 98 Hour Type Hour Class slw SICK str MISCELLANEOUS tac MISCELLANEOUS to MISCELLANEOUS traf MISCELLANEOUS vap VACATION Payroll Earnings Summary Report City of Edmonds Pay Period: 1,160 (11/01/2024 to 11/15/2024) Description SICK LEAVE ADD BACK PSET Serqeant TAC Officer Traininq Officer Traffic Officer - Car Vacation Premium Hours Amount 74.11 0.00 0.00 0.00 0.00 2.50 23,136.51 Total Net Pay 0.00 246.44 207.10 207.10 414.20 130.41 $1,275,639.76 $863,790.22 8.5.b P 11/19/2024 Packet Pg. 99 8.5.c Benefit Checks Summary Report City of Edmonds Pay Period: 1,160 - 11/01/2024 to 11/15/2024 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 66126 11/20/2024 bpas BPAS 11,568.56 0.00 66127 11/20/2024 epoa2 EPOA-POLICE 8,730.00 0.00 66128 11/20/2024 epoa3 EPOA-POLICE SUPPORT 2,250.00 0.00 66129 11/20/2024 icma MISSIONSQUARE PLAN SERVICES 8,087.01 0.00 66130 11/20/2024 flex NAVIA BENEFIT SOLUTIONS 5,265.59 0.00 66131 11/20/2024 teams TEAMSTERS LOCAL 763 7,073.00 0.00 66132 11/20/2024 teamcom TEAMSTERS LOCAL 763 615.00 0.00 66133 11/20/2024 tx TEXAS CHILD SUPPORT SDU 166.50 0.00 43,755.66 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3754 11/20/2024 awc AWC 432,607.76 0.00 3760 11/20/2024 us US BANK 195,994.97 0.00 3762 11/20/2024 mebt WTRISC FBO #N3177B1 149,429.52 0.00 3763 11/20/2024 pb NATIONWIDE RETIREMENT SOLUTION 9,360.86 0.00 3764 11/20/2024 wadc WASHINGTON STATE TREASURER 40,378.18 0.00 3766 11/20/2024 oe OFFICE OF SUPPORT ENFORCEMENT 765.00 0.00 828, 536.29 0.00 Grand Totals: 872,291.95 0.00 11/19/2024 Packet Pg. 100 8.6 City Council Agenda Item Meeting Date: 11/26/2024 Social Worker Position Staff Lead: Assistant Chief Loi Dawkins Department: Police Services Preparer: Alexandra Ehlert Background/History The Social Worker position was originally approved as a temporary employee through December 13, 2024. We are requesting the position be extended through to 12/31/24 using grant funds. In 2025 the position is being transitioned to a Limited Term employee and is included in the 2025 proposed budget under fund 018. We are requesting the position be approved as a Limited Term position through 12/31/2025 The attached job description reflects a pay grade change from the Hourly Pay Schedule to the Non - Represented Pay Schedule. This is due to the transition from Temporary to Limited Term. NR grade 23 is comparable with Hourly grade 16. Staff Recommendation Staff is asking for the Social Worker position to be extended through 2024 using grant funds and the position to be approved for 2025 as Limited Term with the attached job description and salary schedule on the consent agenda. The funding is already included in the 2025 proposed budget. If council chooses to not approve the 2025 proposed budget listing this position as limited term and funding it under fund 018, then the social worker position will not extend past what grant funds allow in early 2025. Narrative <Type or insert text here> Attachments: Community Social Worker Revision 24-11 Packet Pg. 101 8.6.a City of EDMONDS Washington Community Social Worker " . j b, Department: Police Pay Grade: NR-32 ld--1-6 Bargaining Unit: Non Represented FLSA Status: Exempt Revised Date: 6/10/2024 Reports To: POSITION PURPOSE Under the supervision of Edmonds Police and an Everett -based Social Worker (MSW), respond to individuals with mental health, substance use, behavioral, housing, financial and other social service needs. The duties include considerable public contact and are intended to provide resource coordination and support to individuals contacted by law enforcement and/or emergency medical response and the social service needs of people within this population. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Directly contact or accompany emergency medical responders and/or law enforcement to assist individuals belonging to the target population in accessing mental health, substance use, housing, financial, or other social services. • Deliver services that are recovery -focused and include but are not limited to case management, crisis intervention, treatment planning, resource identification and assistance with follow through, and identification and development of natural supports and other providers. • Assessing client immediate and long-term needs and partnering with the clients to develop an individually tailored plan designed to promote stability and recovery, lessening the individual's dependence on law enforcement and/or emergency medical responders. • Cultivate contacts and establish and maintain positive, effective, collaborative working relationships with Edmonds Police Department personnel, other law enforcement agencies, other emergency medical response agencies, Courts, Snohomish County Human Services, area community service and faith - based organizations, staff of state and local hospitals, shelters, and health providers in an effort to care for and assist chronic utilizers and other citizens in need of social services. • Develop a network of working relationships with the Triage Center, voluntary outreach teams, Involuntary Treatment Act (ITA) teams, Snohomish County Jail, detox and treatment providers, emergency housing providers and other social service providers. • Routinely assess for risk issues including danger to self or others and develop plans with client to mitigate those risks. 0 0 a L Y L 0 Ta 0 U) Community Social Worker Last Reviewed: 11/21/ Last Revi Packet Pg. 102 8.6.a 2 of 5 JOB DESCRIPTION Community Social Worker • Coordinate services with community agencies (e.g., DSHS, Courts, etc.) and work in context of a crisis team as needed and appropriate. • Promote best practices in treatment approaches, support systems and interventions. Meet with and interview contacts, families, and other care providers to assess needs and eligibility of services. Advocate needs of contacts within and outside system; liaise between contact, caregivers, and service providers. Provide client -level and system -wide troubleshooting and advocacy. • Provide information, consultation and referral to community members who inquire about social services for themselves or on behalf of others. Respond to requests for information about available mental health, substance use, housing, financial, and other social services. Make referrals to appropriate service providers and coordinate service delivery. • Make appropriate referrals for auxiliary services such as drug and alcohol services when clinically indicated. • Coordinate care with primary care and collaborating professionals from other systems as well as natural supports as appropriate. • Assist the target population served with obtaining basic resources such as shelter, food, medical services, and other social and human services. • Provide outreach, engagement and liaison support to those individuals who are seen on a reoccurring basis which may require short term intensive case management. Facilitate services for high -need individuals across all involved systems of care. • Monitor contact behaviors and progress, provide assistance to contacts toward attaining self -identified goals, schedule contacts appointments, visit and observe residences. • Follow-up with identified individuals in an effort to bridge gaps between police and/or emergency medical contacts and social services. • Consult with other agency professionals on difficult cases. • Make appropriate referrals and reports to APS and CPS, based on knowledge, observations, and interactions with persons served. • Develop and recommend procedures for identifying and screening people with social service needs. • Develop and maintain an ongoing list of housing resources. • Study and analyze program participation. Prepare recommendations for improvement of existing and development of new programs. Collect and prepare data for daily status reports and weekly/monthly outcome summaries. • Prepare memos, correspondence, records, and reports related to social services activities. • Develop, recommend, plan, initiate and organize programs, policies, procedures, and projects that will assist in efficiently addressing the human and social service needs of the target population served within the Edmonds community. • Provide training to officers on social service resources. • Manage limited resources to maximize efficiencies and effectiveness of services provided. • Facilitate the transport of person(s) in need of assistance to appropriate facilities. • May attend and testify at court hearings and other legal proceedings. • Perform related work and special projects as assigned within the scope of this position classification • Exercise individual initiative and apply considerable independent judgment. Community Social Worker Last Reviewed: 11/21/ Last Revi Packet Pg. 103 8.6.a 3 of 5 JOB DESCRIPTION Community Social Worker Required Knowledge of: • The philosophy and objectives of social services and community service programs. • Symptoms, common behavioral and social characteristics, and other manifestations of the disabilities affecting the population served. • Presentation of mental illness related behaviors and appropriate clinical interventions. • Safety practices, policies and applicable federal, state and local laws, ordinances, codes, regulations, policies and procedures. • Motivational interviewing and appropriate interpersonal communication techniques. • Medicaid, Medicare and Social Security Disability Income (SSDI) guidelines. • Local, state, and regional social service resources and programs. • Community systems and resources including residential housing for the population served. • Human development and behavior. • Trauma informed care and practices. • Addiction process and chemical dependency (CD) treatment approaches and expected outcomes. • Conflict resolution principles, and de-escalation techniques. • Judicial procedures, sentencing implications, and the corrections environment. • Related state and federal mandates including those related to privacy and confidentiality. Required Skill in: • Excellent communication skills, written and verbal. • Ability to communicate effectively with diverse populations. • Ability to maintain a positive, solution -focused demeanor when responding to conflicts or problems. • Effective public speaker in the areas of presentations, facilitation, and conflict resolution. • Excellent interpersonal skills for establishing and maintaining effective working relationships with employees, other departments and city staff, city officials and the public. • General computer proficiency, including Microsoft Word and Excel. Ability to effectively utilize spreadsheets and databases. Ability to: • Effectively interview clients and natural supports and/or families. • Establish and maintain rapport with the population served. • Establish and maintain effective working relationships with federal, state, regional and local agencies, Snohomish County Human Services, Police Department employees, Fire Department employees, staff of state and local hospitals, community organizations and leaders, providers, and the general public. • Work effectively in team environments. • Recognize personal signs of secondary trauma and prioritize self -care. • Observe, evaluate, and interpret behavior. • Express ideas and recommendations clearly and effectively both orally and in writing. • Gather, review, and evaluate complex data and make appropriate recommendations. Community Social Worker Last Reviewed: 11/21/ Last Revi Packet Pg. 104 8.6.a 4 of 5 JOB DESCRIPTION Community Social Worker • View and address the total spectrum of service needs. • Exercise a high degree of initiative and independent judgment, problem solving and decision making within the scope of assigned authority. • Effectively identify and resolve conflict in a professional manner. • Be discreet and maintain confidentiality of information. • Follow oral and written instructions. • Read, interpret, and apply work -related laws, rules, and other regulations. • Maintain detailed records and prepare clear concise written reports. • Analyze programs, policies, procedures, and operational needs and make appropriate recommendations. o w • Maintain a work environment free of discrimination, harassment, and retaliation. o • Support diversity and multi -cultural understanding in the workplace and the community. a d • Work safely and in compliance with federal and state laws, departmental and City policies and standards. Y 0 MINIMUM QUALIFICATIONS: 0 U) Education and Experience • Bachelor's degree in social work, psychology, or related field; and four (4) years' experience in the direct It treatment of acutely and severely mentally ill, homeless and/or chemically dependent individuals. o OR m • Master's degree in social work, psychology, or related field; and two (2) years' experience in the direct treatment of acutely and severely mentally ill, homeless and/or chemically dependent individuals.19 Required Licenses or Certifications Desirable but not required: One of the following licenses issued by the State of Washington: • A valid independent Clinical Social Worker License (LISCW), or • A valid Advanced Social Worker License (LASW) Other Requirements • Successful completion of the Criminal Justice Information Services (CJIS) Online Security Awareness Training • A Valid WA State Driver's License and a five-year driving abstract acceptable to the City's insurance requirements is required for any position that will drive for City business. • A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by -case basis. • This position requires an FBI fingerprint background check. The Edmonds Police Department may require other supplementary background screenings in order to authorize the incumbent's unescorted access to the Police Department. • A pre -employment drug screening is required following a conditional job offer. • Bilingual communications skills desirable. Community Social Worker Last Reviewed: 11/21/ Last Revi Packet Pg. 105 8.6.a 5 of 5 JOB DESCRIPTION Community Social Worker WORKING CONDITIONS: Environment: Work within a law enforcement or an emergency medical response environment, which includes exposure to high stress, rapidly evolving incidents, public safety responder culture and norms. Physical Abilities: Use computers and various software programs and other computer applications, including word processing, data management, and spreadsheets. _ 0 w The employee will be working primarily out of the police station and will provide outreach to community .y M settings as needed, which could include client homes, hospitals, medical facilities, schools, jails, Y community organizations, etc. While performing the duties of this job, the employee must occasionally lift c and/or move up to 20 pounds and is regularly required to sit, stand, walk, talk, and use close vision. The 3: noise level in the work environment is usually moderate. The physical demands described here are representative of those that must be met by an employee to vo) successfully perform the essential functions of this job in the work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent Signature: Department Head: Date: Date: Community Social Worker Last Reviewed: 11/21/ Last Revi Packet Pg. 106 8.7 City Council Agenda Item Meeting Date: 11/26/2024 Confirmation of Diversity, Equity, Inclusion & Accessibility (DEIA) Commission Appointees Elaine DuCharme & Joseph Tai Ademofe Staff Lead: Todd Tatum Department: Community Services Preparer: Megan Luttrell Background/History The nine Edmonds Diversity, Equity, Inclusion, Accessibility Commission members were originally appointed on October 27, 2015 for staggered 1-, 2- and 3-year terms. As of June 26, 2024 Position 5 became available for the remainder of the term that runs until December 31, 2026. As of January 1, 2025 Position 7, will become available for a term that runs until December 31, 2027. Position 5's vacancy was advertised in July 2024 but no applications were received. Both openings were advertised in October 2024 via local media, and two applications were received; those two applicants were interviewed by the Commission at the November 5, 2024. The Commission chose to appoint Elaine DuCharme to Position 5 and Joseph Tai Ademofe, to Position 7. Pursuant to ECC 10.65.020(B), new appointments to the DEIA Commission shall be made by the seated Commissioners, subject to confirmation by the City Council. Staff Recommendation Confirm appointments of Elaine DuCharme to Position 5 for a partial term expiring on 12/31/26 and Joseph Tai Ademofe to Position 7 for a term expiring on 12/31/27. Narrative Two applications were received by the City for consideration to fill the open positions, both applicants were interviewed by the DEIA Commissioners. The Commission voted to appoint Elaine DuCharme to fill the partial term for Position 5, expiring on 12/31/26 and Joseph Tai Ademofe to Position 7 for a term scheduled to expire 12/31/27, subject to City Council confirmation. Both applications are attached. Attachments: Elaine DuCharme Application Joseph Tai Ademofe Application Packet Pg. 107 City ofEdmonds Citizen Board and Commission Application (PLEASE PRINT OR TYPE) NOTE: This form is a public record and maybe subject to disclosure upon request DEIA (Board or Commission) Name: Elaine DuCharme Address: Edmonds, WA 98020 Date:October 13,2024 Day Phone: Evening Phone: Cell E-mail: l)Af o Occupational status and background: Retired attorney, extensive board experience over the last 30 years GSBA (12 years), Pioneer Human Services (10 plus years), former North Seattle Youth Services (4years) organizational affiliations: none currently. moved to Olympia from Shoreline and resigned board positior and local memberships (GSBA) and King County Bar Association and WSBA. Why are you seeking this appointment? For 30+ years I volunteered for numerous organizations and committees (GSBA, PHS, WSBA, my church). I was unable to continue my involvement when I moved to Olympia four years ago. I am ready to re-engage and I believe in the mission of the DEIA commission. What skills and knowledge do you have to meetthe selection criteria? Addressed legal issues relating to LGBTQ issues both in private practice and as a presenter at over 30+ Continuing Legal Education Seminars. fRr:XXNC_ ��Mt—.>A I .an S5 �`' 1 C��of a�-}�JtL 5w-\1 Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmond: None Additional comments: As a lesbian I bring a personal perspective along with extensive board experience, knowledge and experience relating to minorities and the societal and legal issues they face Please return this completed form to: Edmonds City Hall 121 5�h Avenue North Edmonds, WA 98020 carolyn.lafave@edmondswa.gov Phone: 425.771.0247 1 Fax:425.771.0252 Signature Revised 41301 _ 0 Q CL Q as E M U 0 d _ w c a� E Q Packet Pg. 108 I 8.7.b I City o f Edmonds Citizen Board and Commission Application (PLEASE PRINT OR TYPE) NOTE: This form is a public record and maybe subject to disclosure upon request Diversity Equity Inclusion & Accessibility Commission (Board or Commission) Name: Joseph Tai Ademofe Date: 10/07/2024 Address: Day Phone: Edmonds, WA 98026 Evening Phone: Cell: E-mail: Joseph Ademofe graduated with a Master's Degree in International Studies at the University of Washington Seattle. Occupational status and background: As a Soccer Head Coach, Ademofe recruited student athletes from diverse communities and awarded them with scholarships to support their education_ Ademofe also currently works at the University of Washington as a Public Safety Officer, which ensures the safety of everyone regardless of their backgrounds_ Organizational affiliations: None Why are you seeking this appointment? I am seeking this appointment because I firmly believe that an entity that endorses diversity. equity. and inclusion tend to be more flourished and productive. As an immigrant ,vho has had the privilege to live in different continents and interact with diverse populations, I am convinced I v✓ill be a great asset to the commission. What skills and knowledge do you have to meet the selection criteria? I will utilize the skills and knowledge I have gained professionally and personally in working with diverse groups and cultures to contribute effectively to the mission and purpose of this commission_ Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmonds:. None Additional comments: I am looking forward to hearing from you and discussing my qualifications further. Please return this completed form to: Edmonds City Hall 121 5th Avenue North Joseph Ademofe Edmonds, WA 98020 carolyn.Iafave@edmondswa.gov Signature Phone: 425.771.0247 1 Fax: 425.771.0252 Revised 4/30/14 c O w U Cl. a Q a� O E a) a CL in O w m E U Q Packet Pg. 109 8.8 City Council Agenda Item Meeting Date: 11/26/2024 Approval of an Interlocal Agreement with Snohomish County and Mountlake Terrace, to renew an on- going water quality monitoring program for Lake Ballinger Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On June 11, 2019, staff presented this item to the Parks & Public Works committee and it was forwarded to the June 18th consent agenda for City Council approval. On June 18, 2018 City Council approved this item on the consent agenda. On November 19, 2024 staff presented this item to the Parks & Public Works Committee and it was forwarded to the November 26th consent agenda for City Council Approval. Staff Recommendation Approve the interlocal agreement. Narrative This is a renewal of an existing ILA that will expire on December 31, 2024. Through staff work with the City of Mountlake Terrace, Snohomish County, and Lake Ballinger residents, a desire for continuous and on -going monitoring of the water quality health within Lake Ballinger was identified by both residents and staff. Employees and residents have worked to identify the most appropriate method of establishing a long-term program and have reached the conclusion again that a volunteer -based monitoring program which is overseen by trained technical staff from Snohomish County would be the most appropriate mechanism to monitor lake water quality. The 'Lakewise Program' administered through Snohomish County, manages several lakes throughout the County and has staff who are technically trained in lake water quality data gathering and reporting. The proposed program utilizes the County's technical staff to properly train lake residents in methods of gathering samples and following required chain of custody for date validation. Snohomish County staff will review the water quality data and provide a full report annually, along with a quick summary'water quality report card' for the lake. The information and data will also be publicly available on the County water quality database webpage. Through the previous iteration of the ILA, volunteer residents have been identified, trained, and have filled their designated role of Water Quality Monitors. These volunteers will continue in their role as the Packet Pg. 110 8.8 Lake Ballinger Water Quality Monitors. Staff hopes to also add more volunteers as the program continues. The City of Edmonds will share all costs of the program equally with the City of Mountlake Terrace. Edmonds direct costs for 2025 are limited to $3,012.50, which is covered by the annual stormwater budget for Lake Ballinger related work that is part of our NPDES permit. Future years will require the County to provide cost estimates for written City approval prior to commencing work. At the same time, by the agreement, it also includes a 'max cost' clause so that the program cannot cost more than $50,000, with the City's share being $25,000 before its expiration on December 31, 2029. These costs are within currently projected annual budget amounts in the stormwater utility fund and would not require additional funding to support. At the end of this ILA, on December 31, 2029, the City can consider the option to continue the program or allow it to expire. In addition, the agreement does include several potential additional services which are currently outside of staff technical abilities, and which the City can request in writing when needed. The ability to tap into those services, gives staff and residents better flexibility to respond to concerns, algae blooms, or other issues which could arise quickly as lake conditions change. Attachments: Attachment 1 - ILA Packet Pg. 111 8.8.a INTERGOVERNMENTAL SERVICES AGREEMENT FOR LAKE MANAGEMENT AND WATER QUALITY SERVICES This AGREEMENT FOR LAKE MANAGEMENT AND WATER QUALITY SERVICES (this "Agreement") is made and entered by and between the CITY OF EDMONDS, a Washington municipal corporation, the CITY OF MOUNTLAKE TERRACE, a Washington municipal corporation, (together the "Cities"), and SNOHOMISH COUNTY, a political subdivision of the State of Washington (the "County"). RECITALS A. Lake Ballinger lies within the boundaries of the City of Edmonds and the City of Mountlake Terrace. B. Lake Ballinger is an important water resource for both the City of Edmonds and the City of Mountlake Terrace which provides opportunities for swimming, boating, fishing and aesthetic enjoyment. C. The Cities and the County recognize the importance of performing certain water quality monitoring services at Lake Ballinger. D. The Cities do not have the staff or resources to monitor water quality at Lake Ballinger. E. The Cities desire to retain the services of the County to perform certain water quality monitoring at Lake Ballinger and the County has the staff and resources to perform said services, all under the terms and conditions described in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Cities and the County agree as follows: 1. TERM a J The term of this Agreement (the "Term") shall commence upon execution (the r "Commencement Date") and shall expire on December 31, 2029 (the "Expiration Date"); provided, however, that both the Cities and the County's obligations after December 31, 2024, E are contingent upon local legislative appropriation of the necessary funds for this specific purpose in accordance with applicable law. Q 2. CATEGORIES OF SERVICES PERFORMED BY COUNTY AND RIGHT OF ENTRY During the Term of this Agreement, the County shall perform for the Cities the following services (collectively, the "Services"): (i) lake monitoring services, as more fully described in Section 3 below (the "Lake Monitoring Services"); and (ii) any additional services related to water quality or quantity issues that may be mutually agreed upon in writing by the AGREEMENT FOR LAKE MANAGEMENT pg. I AND WATER QUALITY SERVICES Packet Pg. 112 8.8.a Cities and the County pursuant to Section 4 below (the "Additional Services"). The Services shall be performed in a good and professional manner, consistent with accepted industry standards and in accordance with both the substantive and procedural requirements specified in this Agreement. The Cities shall provide the County with reasonable access to any location where Services are to be provided. If the Cities are unable to provide such access, the County shall have no obligation to perform any Services under this Agreement unless and until the Cities provides reasonable access. 3. LAKE MONITORING SERVICES 3.1. Lake Water Quality Monitoring Beginning in 2025, the County, through the assistance of trained citizen volunteers, will perform basic water quality monitoring of Lake Ballinger two times per month from May through October of each contract year depending on volunteer availability. Basic monitoring will be conducted in the deepest portion of the lake and will consist of measurements of water clarity (Secchi depth) and near -surface water temperature, as well as observations of water color and algae abundance. Water column profiles for temperature and dissolved oxygen will also be taken as a part of basic monitoring per availability of a dissolved oxygen/temperature meter (meter). If the Cities provide a meter, the profiles will be included every year as part of basic monitoring. The County will provide basic maintenance of a Cities -provided meter, but will not be responsible for repairs. If the Cities do not provide a meter, then Lake Ballinger volunteers will be provided with a County meter at least every third year. The County will be responsible for all maintenance and repairs of County -provided instruments. The County will also provide more detailed monitoring of Lake Ballinger from June through September of each contract year including in months when a volunteer is not available. The detailed monitoring will be conducted in the deepest portion of the lake and will include water samples for laboratory analysis. The sampling depths and associated parameters to be analyzed are as follows: Parameter 1 meter 5 meter 15 meter Total Phosphorus TP X X X Soluble reactive phosphorus SRP X X X Total Persulfate Nitrogen TPN X Chlorophyll a X All monitoring will be conducted in accordance with the "Quality Assurance Monitoring Plan for the Snohomish County Lake Management Program" as updated. Citizen volunteers will be trained by the County in proper monitoring techniques and will be supervised by County staff. Water samples will be analyzed by a Washington State Department AGREEMENT FOR LAKE MANAGEMENT pg. 2 AND WATER QUALITY SERVICES Packet Pg. 113 8.8.a of Ecology -accredited laboratory. The laboratory results are sent to the County in electronic format. The cost for all such services shall be as set forth in Section 5 below. 3.2. Reporting of Water Quality Data All data collected from Lake Ballinger will be summarized annually in two written reports that will be made available to the Cities and the general public. The first is a water quality report card, a short summary for the public of lake health. The second report is a more detailed report with a summary of all data collected through the monitoring program. The reports for a given calendar year shall be delivered to the Cities on or before March 15 after the close of the calendar year at issue. The reports will also be made available on Snohomish County's website unless otherwise directed by the Cities. The raw water quality data shall be available on the County's online water quality database following completion of quality assurance checks. Copies of the raw data shall also be provided to the Cities upon request. If requested by the Cities, County staff will also provide one annual public presentation on the condition of water quality in Lake Ballinger. The County will also provide comments on documents, reports, or grant proposals related to lake water quality that may be developed by the Cities for the management of Lake Ballinger. 3.3. Technical Assistance County staff will be available to respond to questions from the public and the Cities about the water quality conditions in Lake Ballinger via email or phone. The County will also provide plant identification services as requested. The County will refer all other inquiries, including those regarding lake management actions, to the Cities. 4. ADDITIONAL SERVICES 4.1. Desire for Additional Services The County and the Cities anticipate that, during the Term of this Agreement, the Cities a may desire for the County to provide additional water quality monitoring or related services a (the "Additional Services") to the Cities, and the County may be willing to provide some or all a of such Additional Services. By way of example, and not by way of limitation, the parties anticipate Additional Services could involve any one or more of the following: (i) sampling r one or more water quality monitoring sites for additional or different water quality parameters at Lake Ballinger and/or its tributaries; (ii) monitoring of blooms of potentially toxic algae; E (iii) commencement of other activities as requested or as mutually agreed that enhance the Cities' water quality program. Q 4.2. Request for Additional Services Subject to the total cost limitation described in Section 5.4 below, at any time and from time to time during the Term of this Agreement, the Cities may request that the County perform one or more Additional Services. The Cities may request that such Additional Services be performed a specific number of times, or on an ongoing basis, for a single calendar year, or for multiple calendar years. The County may, but need not, agree to perform some or all of the AGREEMENT FOR LAKE MANAGEMENT pg. 3 AND WATER QUALITY SERVICES Packet Pg. 114 8.8.a requested Additional Services under terms and conditions acceptable to both parties. Any agreement to add Additional Services must be memorialized in writing and signed by the City Manager of Mountlake Terrace or the Mayor of Edmonds and the County's Director (as those terms are defined in Section 4.3 below). 4.3. Authority to Request and Approve Additional Services Subject to the total cost limitation described in Section 5.4 below, the City Manager of Mountlake Terrace and the Mayor of Edmonds shall have the authority to request, authorize and memorialize Additional Services on behalf of the Cities without the need to obtain additional approvals from the City Council of Edmonds or the Mayor of Mountlake Terrace. Subject to the total cost limitation described in Section 5.4 below, the Director of the County's Department of Conservation and Natural Resources (the "County's Director") shall have the authority to agree to perform and memorialize Additional Services on behalf of the County without the need to obtain additional approvals from the County Executive. 5. COMPENSATION 5.1. Cost of Lake Monitoring Services in 2025 The Cities shall pay the County $6,025 in 2025 for the cost of Lake Monitoring Services. The City of Edmonds shall pay 50% of the costs ($3,012.50 in 2025). The City of Mountlake Terrace shall pay 50% of the costs ($3,012.50 in 2025). The Cities will be notified of costs for subsequent years as noted in Section 5.3 below. 5.2. Cost of Additional Services Unless specifically otherwise provided herein, the County shall be compensated for all is Additional Services on a time and materials basis. The County's time shall be calculated based c on the base hourly rate of each of the individual County Personnel (as that term is defined in c Section 6 below) performing the Services. The actual reasonable cost of benefits shall be added a to the base hourly rate of all County Personnel. The time billed to the Cities shall consist only a of personnel time that is actually spent and is reasonably required to perform the Services. The a Cities shall reimburse the County for all reasonable costs actually incurred by the County in J connection with performing the Services, including, but not limited to, laboratory fees. The r Cities shall reimburse the County for the reasonable costs of materials and/or equipment the County uses in connection with performing any one or more of the Additional Services. E Reimbursement for Additional Services will be split between the Cities, with each bearing responsibility for 50% of the costs incurred. a 5.3. Cost of Services in Following Years Beginning in 2025, on or before October 1 st of each year, the County shall provide the Cities with a written estimate for the total cost of performing the Services for the following calendar year. The Cities must provide written acceptance of the cost estimate to the County on or before November 1 of the year that the County's cost estimate is provided. This AGREEMENT FOR LAKE MANAGEMENT pg. 4 AND WATER QUALITY SERVICES Packet Pg. 115 8.8.a Agreement shall terminate on December 31 st of the year that the County's cost estimate is provided to the Cities if either: (1) one or both of the Cities do not provide written acceptance of the County's cost estimate; or (2) one or both of the Cities rejects the County's cost estimate. 5.4. Total Services Not to Exceed $50,000 Maximum Cost Notwithstanding anything to the contrary contained elsewhere in this Agreement, the total cumulative cost of all Services performed by the County under this Agreement shall not exceed Fifty Thousand Dollars ($50,000.00) (the "Maximum Cost"). Accordingly, if any proposal to add one or more Additional Services to this Agreement would cause the total cost of Services to exceed the Maximum Cost, the Cities shall not submit a request for such Additional Services to the County. Should the County receive a request for Additional Services that would cause the total cost of all Services to exceed the Maximum Cost, the County shall reject said request. 5.5. Invoicing and Payment The County shall submit one invoice to the Cities by October 1 st of each year itemizing the cost of providing the Lake Monitoring Services for the current calendar year. The County shall also submit one or more invoices each year to the Cities for any Additional Services agreed to by the County and the Cities. Invoices for Additional Services shall describe in reasonable detail the cost of time and materials spent by the County on Additional Services during the period at issue. The Cities shall pay each invoice within thirty (30) days of receiving same. Invoices shall be emailed to the following addresses: City of Edmonds City of Mountlake Terrace Attn: Patrick Johnson Attn: Laura Reed 121 5th Avenue N 6100 219th Street SW, Suite 200 Edmonds, WA 98020 Mountlake Terrace, WA 98043 Pat.Johnson@edmondswa.gov LReed@mltwa.gov 6. INDEPENDENT CONTRACTOR All work performed by the County pursuant to this Agreement shall be performed by the County as an independent contractor and not as an agent or employee of the Cities. The County shall furnish, employ, and have exclusive control of all persons (including, but not limited to volunteers) to be engaged in performing the County's obligations under this Agreement (collectively, the "County Personnel") and shall prescribe and control the means and methods of performing such obligations by providing adequate and proper supervision. The County Personnel shall for all purposes be solely the employees, agents or volunteers of the County and shall not be deemed to be employees or agents of the Cities for any purpose whatsoever. With respect to the County Personnel, the County shall be solely responsible for compliance with all rules, laws, and regulations relating to employment of labor, hours of labor, working conditions, payment of wages and payment of taxes, such as employment, Social Security, and other payroll taxes including applicable contributions from the County Personnel when required by law. AGREEMENT FOR LAKE MANAGEMENT pg. 5 AND WATER QUALITY SERVICES Q J Packet Pg. 116 8.8.a 7. TERMINATION FOR CONVENIENCE This Agreement may be terminated by either party for any reason or for no reason, by giving thirty (30) days advance written notice of termination to the other parties. Any termination notice delivered pursuant to this Section 7 shall specify the date on which the Agreement will terminate. If this Agreement is terminated pursuant to this Section 7, the County shall continue performing Services through the date of termination. The Cities shall compensate the County for all Services performed by the County through the date of termination on a pro -rated basis. The Cities' obligation to make such final payment to the County shall survive the termination of this Agreement. 8. COMPLIANCE WITH LAWS The Cities and the County shall at all times exercise their rights and perform their respective obligations under this Agreement in full compliance with all applicable laws, ordinances, rules and regulations of any public authority having jurisdiction. 9. INDEMNIFICATION Each party to this Agreement shall indemnify, defend and hold the other party and its agents, employees and contractors harmless from and against any and all costs, liabilities, suits, losses, damages, claims, expenses, penalties or charges, including, without limitation, reasonable attorneys' fees and disbursements, that the other party may incur or pay out by reason of. (i) any accidents, damages or injuries to persons or property occurring during the Term of this Agreement, but only to the extent the same are caused by any negligent or wrongful act of the indemnifying party; or (ii) any breach or Default (as such term is defined in Section 10 below) of the indemnifying party under this Agreement. The provisions of this Section 9 shall survive the expiration or earlier termination of this Agreement. 10. DEFAULT AND REMEDIES If either party to this Agreement fails to perform any act or obligation required to be o performed by it hereunder, the parry to whom such performance was due shall deliver written n notice of such failure to the non -performing party. The non -performing party shall have thirty a (30) days after its receipt of such notice in which to correct its failure to perform the act or J obligation at issue, after which time it shall be in default ("Default") under this Agreement; provided, however, that if the non-performance is of a type that could not reasonably be cured within said thirty (30) day period, then the non -performing party shall not be in Default if it commences cure within said thirty (30) day period and thereafter diligently pursues cure to completion. In the event of a parry's Default under this Agreement, then after giving notice and an opportunity to cure, the party to whom the performance was due shall have the right to a exercise any or all rights and remedies available to it at law or in equity. 11. PUBLIC DISCLOSURE LAWS The Cities and the County each acknowledge, agree and understand that the other parties are public agencies subject to certain disclosure laws, including, but not limited to Washington's Public Records Act, chapter 42.56 RCW. Each party understands that records AGREEMENT FOR LAKE MANAGEMENT pg. 6 AND WATER QUALITY SERVICES Packet Pg. 117 8.8.a related to this Agreement and the County's performance of Services under this Agreement may be subject to disclosure pursuant to the Public Records Act or other similar law. Neither the Cities nor the County anticipate that the performance of any party's obligations under this Agreement will involve any confidential or proprietary information. 12. NOTICES Each notice, demand, request, consent, approval, disapproval, designation or other communication that is permitted or required to be given by one parry to the other parry under this Agreement shall be in writing and shall be given or made or communicated by: (i) United States registered or certified mail, postage prepaid, return receipt requested; (ii) any nationally recognized overnight carrier or express mail service (such as FedEx or DHL) that provides receipts to indicate delivery; (iii) by personal delivery; or (iv) by facsimile (with proof of successful transmission); (v) or by email (with a request for and receipt of proof of successful transmission). All such communications shall be addressed to the appropriate Administrator of this Agreement (or their designee) as follows: To the City of Edmonds: ATTN: Patrick Johnson 121 5t' Avenue N Edmonds, WA 98020 Telephone: 425-771-0220 x1322 Email: patJohnsonkedmondswa.gov To the County: Snohomish County ATTN: Surface Water Management 3000 Rockefeller Avenue M/S 303 Everett, Washington 98201 Telephone: (425) 388-3204 Email: Marisa Burghdoff To the City of Mountlake Terrace. ATTN: Laura Reed 6100 219t1i Street SW, Suite 200 Mountlake Terrace, WA 98043 Telephone: 425-744-6226 Email: lreedkci.mlt.wa.us All notices shall be deemed given on the day each such notice is personally delivered, transmitted by facsimile (with evidence of receipt), or delivered by overnight courier service, or on the third business day following the day such notice is mailed if mailed in accordance with this Section. 13. MISCELLANEOUS 13.1. Entire Agreement This Agreement constitutes the entire agreement between the parties regarding the subject matter hereof and supersedes any and all prior oral or written agreements between the parties regarding the subject matter contained herein. This Agreement may not be modified or amended in any manner except by a written document signed by the party against whom such modification is sought to be enforced. AGREEMENT FOR LAKE MANAGEMENT pg. 7 AND WATER QUALITY SERVICES a J Packet Pg. 118 8.8.a 13.2. Interpretation This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington. This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated by the parties, and the language in all parts of this Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or against either of the parties hereto. The captions and headings in this Agreement are used only for convenience and are not intended to affect the interpretation of the provisions of this Agreement. This Agreement shall be construed so that wherever applicable the use of the singular number shall include the plural number, and vice versa, and the use of any gender shall be applicable to all genders. 13.3. Severability If any provision of this Agreement or the application thereof to any person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the application of that provision to other persons or circumstances shall not be affected thereby, but shall instead continue in full force and effect, to the extent permitted by law. 13.4. No Waiver A parry's forbearance or delay in exercising any right or remedy with respect to a Default by another party under this Agreement shall not constitute a waiver of the Default at issue. Nor shall a waiver by a party of any particular Default constitute a waiver of any other Default or any similar future Default. 13.5. Assignment This Agreement shall not be assigned, either in whole or in part, by the parties hereto. Any attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall constitute a Default under this Agreement. 13.6. Warranty of Authority a J Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign this Agreement. 13.7. No Joint Venture Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the parties. AGREEMENT FOR LAKE MANAGEMENT Po. 8 AND WATER QUALITY SERVICES Packet Pg. 119 8.8.a 13.8. No Third Party Beneficiaries This Agreement is made and entered into for the sole benefit of the Cities and the County. No third party shall be deemed to have any rights under this Agreement; there are no third parry beneficiaries to this Agreement. 13.9. Execution in Counterparts This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. IN WITNESS WHEREOF, the Cities and the County have executed this Agreement as of the date of the last party to sign. CITY OF EDMONDS: CITY OF MOUNTLAKE TERRACE: City of Edmonds, a Washington Municipal City of Mountlake Terrace, a Washington Corporation municipal corporation Mike Rosen, Mayor Date: Attest/Authenticate: Scott Passey, City Clerk Approved as to Form: Office of the City Attorney SNOHOMISH COUNTY: Snohomish County, a political subdivision of the State of Washington County Executive Date: Approved as to Form: Deputy Prosecuting Attorney Name, Title: Date: Approved as to Form: City Attorney AGREEMENT FOR LAKE MANAGEMENT Po. 9 AND WATER QUALITY SERVICES Packet Pg. 120 8.9 City Council Agenda Item Meeting Date: 11/26/2024 Approve Subaward Safety Action Plan Agreement between Puget Sound Regional Council and City of Edmonds Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On June 18, 2024, staff presented this item to the Parks & Public Works committee. The Committee recommendation was a presentation to the City Council with clarification on the funding source. On November 19, 2024, staff presented this item to the Parks & Public Works Committee. The item was forwarded to the consent agenda for City Council approval. Staff Recommendation Approve agreement. Narrative In late 2023, the City of Edmonds secured a $300,000 federal grant through the U.S. Department of Transportation's Safe Streets and Roads for All (SS4A) Grant Program. This program is focused on the development of local roadway safety action plans by developing well-defined strategies to prevent roadway fatalities and serious injuries. It will also identify and prioritize future projects to help address roadway safety issues. The scope of work will include data collection, speed studies, accident history and analysis of the City's transportation network, review and update of existing policies, develop a Vision Zero Policy, identify and prioritize transportation projects to improve safety and document findings in a Comprehensive Safety Action Plan. This item was presented at the June PPW committee with the recommendation to have the 112 Fund provide the 20% local match and not REET funds as outlined in the agenda memo. There were discussions about the availability of 112 funding and staff capacity to manage this project. The item was placed on -hold until: 1) Staff could complete a review of the 112 Fund after development of the proposed 2025-2026 Budget; 2) More progress was made on the Transportation Plan update; and 3) Staff capacity to manage the project. The proposed budget includes $375k in 2025 to complete the study. The study will be funded with an 80% grant reimbursement and a 20% local match from the 112 Fund. Staff will have the ability to manage the study once the Transportation Comprehensive Plan update is complete and approved by the City Council. Background: Packet Pg. 121 8.9 The City partnered with ten other agencies, including Puget Sound Regional Council (PSRC), on a $2.87 million grant application. PSRC is the Metropolitan Planning Organization for the Seattle metropolitan area. The City will be working closely with the agency to support the goal of reducing fatalities and serious injuries on roadways in the Puget Sound region. As part of this project, a subaward agreement is required between PSRC and City of Edmonds. Attachments: Attachment 1 - Agreement Packet Pg. 122 8.9.a �O� fo ' Puget Sound Regional COuncil Subaward Agreement Between Puget Sound Regional Council .,. City of Edmonds for "Safety Action Plan" Date Entered into Agreement: Subaward Agreement M 2024-09 Packet Pg. 123 8.9.a Pass -through Entity (PTE): Puget Sound Subrecipient: City of Edmonds Regional Council Subaward Period of Performance: Start: January 1, 2025 Amount Funded: Subaward Agreement #: End: December 31, 2025 $300,000 2024-09 Federal Awarding Agency: U.S Department of FAIN: 693JJ32440280 Transportation Federal Award Issue Date: April 17, 2024 Total Amount of Matching Funds: $75,000 ALN No. and Name: 20.939, Safe Streets and Roads for All Project Title: Safety Action Plan R & D Award ❑ Yes ® No Unique Entity ID #NF1AQNT457R7 This SUBAWARD (hereinafter the "Award"), is made and entered into as of signing by and between the Pass -through Entity, Puget Sound Regional Council, (hereinafter "PSRC") and Subrecipient, City of Edmonds (hereinafter "City of Edmonds"), and supports the work described in the approved final scope of work, which is incorporated by reference into this Award and attached in Exhibit A. All work on this project should be consistent with the Authorized Scope of Work unless modified by the appropriate authority as described in 4.2 below. PSRC is a Metropolitan Planning Organization under federal law (23 USC 134) and a Regional Planning Transportation Planning Organization under state law (RCW 47.80) and has all powers necessary for the performance of the work and obligations of this Agreement, and has the authority to contract with member and non-member agencies for special services; and City of Edmonds is a US Local Government under state law (RCW 43.21CA20) and has all powers necessary for the performance of the work and obligations of this Agreement; The U.S. Department of Transportation (hereinafter the "USDOT"), has expressly consented to this Award; and NOW, THEREFORE, in consideration of the covenants, assurances and mutual promises herein the Parties agree as follows: To ensure effective intergovernmental cooperation and efficiencies, the Parties each designate a representative (the "Designated Representative") who shall be responsible for coordination of communications between the Parties and shall act as a central point of contact for each Party. The aEi Designated Representatives shall each be responsible for the administration and performance of the P Scope of Work of this Award, as well as ensuring that schedule, budget, and funding limitations of this a' Q Agreement are satisfied. Each Designated Representative is also responsible for coordinating the input and work of its respective governmental agency or department staff, consultants and contractors as it r relates to the scope of this Agreement. A Party may change its Designated Representative by written notice to the other Party. Each Party's Designated Representative is named below with the individual's contact information. PSRC Designated Representative. The Designated Representative for PSRC is Gary Simonson. They may designate other staff as the principal contact for daily work coordination. All official correspondence concerning this Agreement shall be directed to the Designated Representative at the following address: Packet Pg. 124 8.9.a Puget Sound Regional Council Phone: 206-971-3276 Attn: Gary Simonson, Senior Planner 1201 3rd Avenue, Suite 500 Email: gsimonson@psrc.org Seattle, WA 98101 City of Edmonds Designated Representative. The Designated Representative for City of Edmonds is Mr. Bertrand Hauss. They may designate other staff as the principal contact for daily work coordination. All official correspondence concerning this Agreement shall be directed to the Designated Representative at the following address: City of Edmonds Phone: 425-754-5325 Attn: Bertrand Hauss Title: Transportation Engineer 121 5th Ave. N Email: bertrand.hauss@edmondswa.gov Edmonds, WA 98020 3.1. In its performance of this Subaward Agreement, City of Edmonds shall be an independent entity and not an employee or agent of PSRC. 3.2. City of Edmonds must obtain the prior written approval of PSRC whenever any programmatic changes are anticipated, including but not limited to the following: a) Any revision of the Scope of Work or objectives of the project (regardless of whether there is an associated budget revision requiring prior approval). b) Changes in key persons in cases where specified in an application or a grant award. In research projects, a change in the project director or principal investigator shall always require approval unless waived by the USDOT. C) Under non -construction projects, contracting out, subgranting (if authorized by law) or otherwise obtaining the services of a third party to perform activities, which are central to the purposes of the award. d) Transfer of budgeted amounts. e) No -cost extensions. 3.3. Governmentwide Debarment and Suspension -a City of Edmonds shall comply with the provisions of 2 C.F.R. Part 200, Appendix II, "Contract Provisions 3 for Non -Federal Entity Contracts Under Federal Award", Section I, (published in the Federal Register on c� December 26, 2013, 78 FIR 78608), which generally prohibit entities that have been debarred, suspended, or voluntarily excluded from participating in Federal non -procurement transactions either through primary or lower tier covered transactions, and which sets forth the responsibilities of recipients of = Federal financial assistance regarding transactions with other persons, including subrecipients and contractors. Q a� City of Edmonds (and all subcontractors, if any) must maintain current registration in the System for Q Award Management (www.sam.gov) at all times during which they have active federal awards or subawards, including for this Agreement. 3.4. Indemnification To the extent permitted by law, each Party to this Agreement shall indemnify the other Party and its officers, officials, employees, and agents, while acting within the scope of their employment, from any and all costs, claims, demands, judgments, damages, or liability of any kind including injuries to persons or damages to property, which arise out of, or in any way result from, due to, any acts or omissions of the indemnifying Party in the implementation of this Agreement or any agreement between City of Edmonds and its subcontractor(s). No Party shall be required to indemnify the other Party if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the Party seeking indemnification. Packet Pg. 125 8.9.a Where such claims, suits, or actions result from concurrent negligence of the Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the Party's own negligence Each Party by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the industrial insurance provisions of Title 51 RCW. This indemnification shall survive the termination of this Agreement. 3.5. Compliance with Federal Award Obligations. The Award is subject to, and City of Edmonds shall comply with, the terms and conditions of the Award and the Department of Transportation General Terms and Conditions (February 8, 2023) (see attachments 1 and 2), including all applicable statutes, regulations, executive orders (E.O.$), Office of Management and Budget (OMB) circulars, provisions of the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (codified at 2 C.F.R. Part 200) (OMB Uniform Guidance), and approved applications. City of Edmonds is also a party to the award, and the parties want City of Edmonds to carry out certain Project components with PSRC's assistance, financial management, internal controls, and oversight as described in Article 17 of this agreement. PSRC, as a pass -through entity, shall monitor the activities of City of Edmonds in compliance with 2 C.F.R 200 332(d) with respect to a subrecipient's performance of work under a subaward of this SS4A Grant. 4.1. Budget The estimated budget to accomplish the tasks described in the Scope of Work for this project is incorporated in Exhibit B of this Agreement. This budget reflects the Parties' best estimates of the amounts that may be required to accomplish the total work under this Agreement. Actual amounts reimbursable shall be based on actual work performed. In the event it is determined that the Scope of Work has been accomplished by City of Edmonds for a lesser amount, PSRC shall only pay reimbursements for documented costs. In no event shall City of Edmonds be paid for costs that are not documented pursuant to the requirements of this Agreement. 4.2. Payments/Invoices PSRC shall reimburse City of Edmonds not more often than monthly for costs incurred in the performance 3 of this Award, which are determined to be allowable, allocable, & reasonable in accordance with 2 CFR Part 200. All invoices shall be submitted using City of Edmonds' standard invoice, but at a minimum shall include current and cumulative costs, subaward number, and certification (Exhibit C), as required in 2 CFR 200.415 (a). PSRC shall not transfer nor be obligated to transfer any funds in advance of its approval of such requests. E a� d Documentation of all expenses eligible for reimbursement shall be maintained by City of Edmonds and Q shall, upon request by PSRC, be provided prior to reimbursement as required by this Award. All invoices , presented for payment shall include a reasonable description of the tasks performed that correspond to the amounts invoiced. c To assure payment processing in a timely manner, City of Edmonds shall submit all invoices, required reports, and documentation to the attention of: PSRC Attn: Finance 1201 3rd Avenue, Suite 500 Seattle, WA 98101 206-464-7090 Finance(cDpsrc.org Packet Pg. 126 8.9.a PSRC shall review and pay reimbursable amounts within 45 days of receipt of the invoice. PSRC reserves the right to withhold payments pending timely delivery and proper completion of the reports or documents as may be reasonably required under this Agreement. 4.3. Prohibited Use of Funds City of Edmonds may not use funds for the following ineligible activities: (a) Ineligible costs under 2 C.F.R Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; (b) Any activities prohibited under the Grant between USDOT and PSRC dated April 17, 2024 4.4. Final Payment Final payment will be made to City of Edmonds upon final completion of the work and upon written acceptance by PSRC's Designated Representative. Any required adjustments shall be reflected in the final invoice. 4.5. Use of Consultants/Contractors For all proposals and contracts where costs are expected to exceed $100,000, the scope of work and the costs of such must be submitted to and approved by USDOT prior to employment of such consultants or contractors. City of Edmonds will ensure that any consultant or contractor paid from funds provided under this Award is bound by all applicable award terms and conditions. USDOT shall not be liable hereunder to a third party nor to any party other than PSRC. In addition, all procurements shall adhere to PSRC's Procurement Policies and Procedures as updated March 2023. $10,000 or under Micro purchase: No competition required. $10,001-$250,000* Small purchase: Competition required with documentation of an adequate number of price/rate quotes. Over $250,000* Competitive proposal: Competition required with documentation of at least two formal, written bids, proposals or qualifications, as well as an independent cost estimate. Pre -approval required Noncompetitive proposal: Only when competitive method is infeasible and certain situations apply. Un *In addition, all contracts over $100,000 shall include applicable lobbying certifications as stated in section 10.15. E a� d REPORTINGRECORDS Q 5.1. Reports and Documentation Project Progress Reports: City of Edmonds agrees to assist PSRC with Project Progress Reports on a quarterly basis for the period(s) ending March 2025, or any portion thereof. City of Edmonds will supply report content, e.g. summaries of work completed, to PSRC no later than 10 days following the end of the period. Reports are due no later than 30 days following the end of the period. Performance Progress Reports submitted to USDOT by PSRC should include the following: i. Provide a clear, concise overview of the activities undertaken during the Project Period; ii. Document accomplishments, benefits, and impacts that the Project and Activities are having. Recipients should note specific outcomes where activities have led to job creation/retention, Packet Pg. 127 8.9.a private investment, increased regional collaboration, engagement with historically excluded groups or regions, enhanced regional capacity, and other positive economic benefits; iii. Highlight any upcoming or potential press events or opportunities for collaborative press events to highlight benefits of the USDOT investment; iv. Compare progress with the project timeline, explaining any departures from the targeted schedule, identifying how these departures are going to be remedied, and projecting the course of work for the next period; V. Outline challenges that currently impact or could impact progress on the grant over the next reporting period and identify ways to mitigate this risk; and vi. Outline any areas where USDOT assistance is needed to support the project or any other key information that would be helpful for your USDOT Project Officer to know. Final Project Reports may be posted on USDOT's website, used for promotional materials or policy reviews, or may be otherwise shared. Recipients should not include any copyrighted or other sensitive business information in these reports. There is no specific page limit for Final Project Reports; however, such reports should concisely communicate key project information, and should: i. Outline the specific regional need that the project was designed to address and update on progress made during the reporting period that will mitigate need and advance economic development; ii. Provide a high-level overview of the activities undertaken; iii. Detail lessons learned during the project period that may be of assistance to USDOT or other communities undertaking similar efforts; iv. Outline the expected and actual economic benefits of the project as the time that the report is written; and V. Any other key information from the relevant project period 5.2. Availability of Records All project records in support of all costs and actual expenditures incurred by City of Edmonds and its Sub-Contractor(s) under this Agreement shall be maintained by City of Edmonds and its Sub- Contractor(s) and open to inspection by PSRC (or its federal funding agency) during normal business hours, and shall be retained and made available for such inspection for the duration of the State and Federal records retention requirements from final payment of funds under this Agreement to PSRC. Copies of said records shall be furnished to PSRC and/or its federal funding agency upon request. This requirement shall be included in all subcontracts related to the work entered into by City of Edmonds to fulfill the terms of this Agreement. By signing the Subaward Agreement, the Authorized Official of Subrecipient certifies, to the best of his/her knowledge and belief, that: E Certification Regarding Lobbying Q 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Q Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal c grant, the making of any Federal loan, the entering into of any cooperative agreement, and the E extension, continuation, renewal, amendment, or modification of any Federal contract, grant, s loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person Q for influencing or intending to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient s shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," to the Pass -through Entity. a 3) The Subrecipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under Packet Pg. 128 8.9.a grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Debarment, Suspension, and Other Responsibility Matters Subrecipient certifies by signing this Subaward Agreement that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency. Audit and Access to Records Subrecipient certifies by signing this Subaward Agreement that it complies with the Uniform Guidance, will provide notice of the completion of required audits and any adverse findings which impact this subaward as required by 2 C.F.R. parts 200.501 and 200.521, and will provide access to records as required by parts 200.336, 200.337, and 200.201 as applicable. Right to Audit and Disallow and Recover Funds The Federal government reserves the right to seek recovery of any funds that were not expended in accordance with the requirements or conditions of this Agreement based upon USDOT review, the final audit, or any other special audits or reviews undertaken. USDOT has the right to order a special audit, even if PSRC's auditor or a cognizant agency has already conducted one. City of Edmonds shall be solely responsible for the administration of and the completion and quality of work performed under any contracts executed by City of Edmonds. In no event shall any contract executed by City of Edmonds be construed as obligating PSRC. Any claims arising out of the separate contracts of City of Edmonds for work under this Agreement are the sole responsibility of City of Edmonds. All contracts shall comply with all applicable public works and procurement laws and regulations, including, but not limited to, applicable bonding, prevailing wage, nondiscrimination, retainage, insurance, and workers compensation requirements. 7.1. Direct Supervision Nothing in PSRC's exercise of the right to inspect or accept the work performed by City of Edmonds shall reduce City of Edmonds' responsibility for the proper execution of the work or relieve City of Edmonds from its responsibility for direct supervision of the work. When PSRC exercises its right to inspect or accept the work performed by City of Edmonds, it shall not be deemed or construed to be in control of the work under this Agreement. E Q d 7.2. Sub -recipient Monitoring Q PSRC reserves the right to monitor and manage subrecipients, including lower tier subrecipients. At a minimum, monitoring of City of Edmonds will include: c i. Review of financial and programmatic reports; ii. Following -up and ensuring that City of Edmonds takes timely and appropriate action on all deficiencies pertaining to the Federal award provided to City of Edmonds from PSRC detected through audits, on -site reviews, and other means; and iii. If applicable, issuing a management decision for audit findings pertaining to the Federal award provided to City of Edmonds from PSRC as required by 2 C.F.R. § 200.521 (Management decision). Packet Pg. 129 8.9.a PSRC requires all subrecipients, including lower tier subrecipients, under the Award to comply with the provisions of the Award, including applicable provisions of the OMB Uniform Guidance (2 C.F.R. Part 200) and all associated terms and conditions. City of Edmonds will maintain at all times during the term of this Agreement, satisfactory limits of insurance and/or self-insurance to protect against claims arising out of this Agreement. Such insurance or self-insurance shall include General Liability, Business Automobile Liability, and Workers' Compensation in accordance with statutory requirements under Title 51 RCW. Each Party will require and cause its respective subcontractors of all tiers to maintain such insurance as described above in sufficient amounts to protect the interest of the Parties. Such insurance shall be confirmed by a Certificate of Insurance prior to commencement of the work. The Parties hereby agree to require their respective insurers and their respective subcontractors of all tiers, to waive subrogation rights against the other Party and such other Party's insurers. It is understood and agreed that insurance and/or self-insurance provided by the Parties under this Agreement is not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Parties or their Contractors of any tier under their respective contracts or imposed by applicable laws or regulations. 9.1. Termination for Default Either Party may terminate this Agreement, in whole or in part, if the other Party substantially fails to fulfill any or all of its obligations under this Agreement through no fault of the other Party, provided that insofar as practicable, the Party terminating the Agreement will give: a. Notice of intent to terminate at least thirty (30) calendar days prior to the date of termination stating the manner in which the other Party has failed to perform the obligations under this Agreement; and b. An opportunity for the other Party to cure the default. If City of Edmonds is the party in default, PSRC shall provide an opportunity for City of Edmonds to cure the default as provided in Section 14.2. If PSRC is the party in default, City of Edmonds shall give PSRC a Notice of Termination stating the time period in which cure is permitted and any other appropriate conditions. c. Provided however, that if PSRC's funding agency terminates financial support for the project at any time, either party shall have the right to immediately terminate this Agreement by giving written notice thereof. If the other Party fails to remedy the default or the breach to the satisfaction of the other Party within the time period established in the Notice of Termination or any extension thereof granted by the Party not at E fault, the other Party may terminate this Agreement. However, any terms of this Agreement relevant to a dispute that is unresolved at the time of termination shall survive until the dispute is finally resolved. Q 9.2. Termination for Convenience Either Party may terminate this Agreement, in whole or in part, for its convenience provided that the terminating Party shall provide the other Party with an advance notice of at least thirty (30) calendar days. 9.3. Notice of Termination Notice of termination shall be given by the Party terminating this Agreement to the other Party in writing The notice shall specify the effective date of termination, which shall not be sooner than the non - terminating Party's receipt of the notice. Packet Pg. 130 8.9.a 9.4. Rights and Duties of Parties Upon Termination A termination by any Party shall not extinguish or release either Party from liability, claims, or obligations to third parties existing as of the time of termination. Any costs incurred prior to the effective date of termination will be borne by the Parties in accordance with the terms of this Agreement and this Section. The record keeping requirements, payment, release and indemnification provisions set forth in this Agreement and all remedial provisions shall survive termination of this Agreement. Upon termination of this Agreement by expiration of the term or upon termination for the convenience of the Parties, the Parties agree to work together cooperatively to develop a coordinated plan for terminating the scope of work rendered up until the time of termination and determining reasonable contract close-out costs for termination for convenience or as a result of PSRC's default or breach. In the event of termination by default or breach, PSRC shall only be obligated to compensate City of Edmonds for the portion of work that has been satisfactorily rendered to the date of termination according to the terms of this Agreement. 10.1. Rights and Remedies The rights and remedies of the Parties to this Agreement are in addition to any other rights and remedies provided by law, except as otherwise provided in this Agreement. 10.2. No Agency No joint venture or partnership is formed as a result of this Agreement. No employees, agents or subcontractors of one Party shall be deemed, or represent themselves to be, employees of any other Party. 10.3. Third Party Rights It is understood and agreed that this Agreement is solely for the benefit of the Parties hereto and USDOT, and gives no right to any other entity. Nothing in this Agreement, whether express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any persons other than the Parties and USDOT. 10.4. Assignment/Successors No Party shall assign any interest, obligation, or benefit in this Agreement or transfer any interest in the -a same, whether by assignment or novation, without prior written consent by the other Party. This limitation 3 does not, however, prevent City of Edmonds from selecting subcontractors or consultants to perform the work authorized by this Agreement. All of the terms, provisions, and conditions of this Agreement will be binding upon and inure to the benefit of the Parties hereto and their respective successors, permitted assigns, and legal representatives. E 10.5. Compliance with Laws Q P City of Edmonds shall comply, and to the best of its ability shall ensure, that its employees, agents, Q consultants, and representatives comply with all federal, state, and local laws, regulations, and ordinances applicable to the work to be performed. The work performed by City of Edmonds under this r Agreement shall comply with all applicable public works and procurement laws and regulations, including, but not limited to, bonding, prevailing wage, nondiscrimination, retainage, insurance, and workers E s compensation requirements. 10.6. Governing Law and Venue This Agreement will be governed by, and construed and enforced in accordance with, the laws of the State of Washington. Any legal action resulting from this Agreement shall be brought in the Superior Court of King County. Packet Pg. 131 8.9.a 10.7. Notice All notices or requests required or permitted under this Agreement shall be in writing, shall be personally delivered or sent by certified mail, return receipt requested, postage prepaid, or by facsimile transmission and shall be deemed received three (3) business days following the date when mailed or on the date when delivered or faxed (provided the fax machine has issued a printed confirmation of receipt). All notices or requests shall be sent to PSRC and City of Edmonds addressed as shown in Section 3.0. 10.8. Waiver of Default Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of a provision of this Agreement, including failure to require full and timely performance of any provision, shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing, signed by authorized parties, and attached to the original Agreement. 10.9. Severability If any of the terms and conditions of this Agreement are determined to be invalid or unenforceable by a court of competent jurisdiction, the remaining terms and conditions unaffected thereby shall remain in full force and effect. The Parties agree to negotiate in good faith to reform the Agreement to replace any invalid or unenforceable term and/or condition with a valid and enforceable term and/or condition that comes as close as possible to the intention of the stricken term and/or condition. 10.10. Warranty of Right to Enter into Agreement The Parties each warrant that they have the authority to enter into this Agreement and that the persons signing this Agreement have the authority to bind such person's respective entity. 10.11. Publicity The Parties to this Agreement shall not make any formal press releases, news conferences or similar public statements concerning this Agreement without prior consultation with the other Party. 10.12. Future Support PSRC makes no commitment of future support and assumes no obligation for future support of the activity contracted herein except as set forth in this Agreement. 10.13. Exhibits All exhibits referenced in and attached to this Agreement are incorporated herein, except to the extent otherwise provided herein. E 10.14. Limitation on Payments to Influence Certain Federal Transactions Q P a� Q Section 1352 of Title 31 of the U.S. Code provides in part that no appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for r influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of Member of Congress in connection with any of the E following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, Q continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. Packet Pg. 132 8.9.a 10.15. Lobbying Restrictions Statutory Provisions 1. Non -Federal entities shall comply with 2 C.F.R. § 200.450 ("Lobbying"), which incorporates the provisions of 31 U.S.C. § 1352; the "New Restrictions on Lobbying" published at 55 FR 6736 (February 26, 1990); and OMB guidance and notices on lobbying restrictions. In addition, non -Federal entities must comply with the DOC regulations published at 15 C.F.R. Part 28, which implement the "New Restrictions on Lobbying". These provisions prohibit the use of Federal funds for lobbying the executive or legislative branches of the Federal Government in connection with the award, and require the disclosure of the use of non -Federal funds for lobbying. Lobbying includes attempting to improperly influence, meaning any influence that induces or tends to induce a Federal employee or officer to give consideration or to act regarding a Federal award or regulatory matter on any basis other than the merits of the matter, either directly or indirectly. Costs incurred on to improperly influence are unallowable. See 2 C.F.R. § 200.450(b) and (c). 2. Disclosure of Lobbying Activities Any non -Federal entity that receives more than $100,000 in Federal funding shall submit a completed Form SF-LLL, "Disclosure of Lobbying Activities," regarding the use of non -Federal funds for lobbying. The Form SF-LLL shall be submitted within 30 days following the end of the calendar quarter in which there occurs any event that requires disclosure or that materially affects 22 1 December 26, 2014 the accuracy of the information contained in any disclosure form previously filed. The non -Federal entity must submit any required Forms SF-LLL, including those received from subrecipients, contractors, and subcontractors, to the Grants Officer. 10.16. Confidentiality The Parties acknowledge that the prohibitions against disclosure of information or records described in this Section 10.16 is limited by and not applicable where any law, rule, regulation or court proceeding requires or allows disclosure of information and documents, and neither Party is required to notify the other or any program beneficiary regarding such allowed or required disclosure. City of Edmonds and any subgrantees, subcontractors or vendors must maintain confidential files on individual program beneficiaries served associated with this Agreement. Recipient staff must keep paper files in a locked filing cabinet and protect all electronic files related to individual beneficiaries with a personal password. The service providers shall maintain primary access to individual beneficiary files. Other project WIF management staff may have access to these files only if they contain a "release of information" consent form signed by the individual beneficiary. A release of information form must clearly indicate which parties may have access to an individual beneficiary's file. Such parties might include the management staff and USDOT staff. City of Edmonds may only share individual beneficiary files with those parties c listed on the signed form. If an individual beneficiary has not signed the consent form the parties listed may not read that individual beneficiary's file. E a) These categories serve as guidelines to City of Edmonds staff and management staff. City of Edmonds must determine if the individual beneficiary's confidential information will significantly affect the safety and a' Q security of that individual or City of Edmonds itself. 10.17. Entire Agreement This Agreement, including its Recitals and Exhibits, embodies the Parties entire Agreement on the matters covered by it, except as supplemented by subsequent amendments to this Agreement. All prior negotiations and draft written agreements are merged into and superseded by this Agreement. If City of Edmonds contracts or subawards funds under this Agreement with a person or entity to perform work under this Award, City of Edmonds shall include in the contract or subaward agreement such provisions as may be necessary to ensure that all contractors and subgrantees comply with the Packet Pg. 133 8.9.a requirements of the grant and reporting provisions as set forth in these terms and conditions or as established by USDOT and the Office of Management and Budget (OMB). All subgrantees are required to obtain a Unique Entity ID (or update its existing record), in the System for Award Management prior to award. IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Agreement as of the date written below. City of Edmonds: 121 5t" Ave. N Edmonds, WA 98020 PSRC: Puget Sound Regional Council 1201 V Avenue, Suite 500 Seattle, Washington 98101 By: By: Mike Rosen Josh Brown, Executive Director Mayor, City of Edmonds Puget Sound Regional Council Date: Date: Approved as to form: Bv: Office of the City Attorney City of Edmonds bi Packet Pg. 134 8.9.a Exhibit A Scope of Work for City of Edmonds' Safety Action Plan City of Edmonds Tasks and Timeline- Objective/Task Date/Period of Completion 1. Project Management Winter 2025 to Fall 2025 • Project initiation and management • Prepare for and participate in team meetings • Monitor scope of work and budget • Review invoices and prepare grant bills 2. Data Collection and Analysis Winter 2025 • Counts • Speed Studies • Crash Analysis 3. Existing Policy Review and Documentation Spring 2025 • Comprehensive Plan • Complete Street Ordinance • Transportation Improvement Plan 4. Outreach and Community Engagement Summer 2025 5. Policy Development Summer 2025 • Vision Zero Framework • Review of Street Standard Details • Traffic Calming Program • Complete Streets Checklist 6. Scoping and Development of Prioritized Safety Projects Summer 2025 • High Risk Corridor / Network Projects • Pedestrian Safety Projects • Bicycle Safety Projects • Intersection & Spot Safety Improvements 7. Final Report Fall 2025 • Vision Zero Policy • Crash Data Analysis and Evaluation • Proposed Actions including countermeasures and transportation projects w Packet Pg. 135 8.9.a Exhibit B Project Budget Amounts Based on $300,000 Grant Award, $75,000 Match Item Grant Share Match Personnel $42,400 $10,600 Fringe Benefits $17,600 $4,400 Travel Equipment Supplies Contractual Construction Other Consultant $240,000 $60,000 Total Direct Charges $300,000 $75,000 Indirect Charges Total Charges $300,000 $75,000 a) E L R Packet Pg. 136 8.9.a To: Puget Sound Regional Council Attn: Accounts Payable 1201 3rd Avenue, Suite 500 Seattle, Washington 98101 Project Title: City of Edmonds Project Agreement Number: 2024-09 Invoice Period: From to Exhibit C Requisition for Payment and Reporting Template From: City of Edmonds 121 5t" Ave. N Edmonds, WA 98020 Budget Table Line Item Current Expense Total Expense to Date Contract Budget Personnel $ $ $ Fringe Benefits $ $ $ Travel $ $ $ Equipment $ $ $ Supplies $ $ $ Contractual $ $ $ Other (Consultant) $ $ $ Total Direct Charges $ $ $ Indirect Charges $ $ $ Total Requisition this Period $ $ $ I certify that the expenses listed above have been properly incurred in the accomplishment of the services of this Agreement. Name, Title Date R Packet Pg. 137 8.10 City Council Agenda Item Meeting Date: 11/26/2024 Approval of Professional Services Agreement Amendment for Phase 12 (2025) & 13 (2026) Sewer Replacement Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On March 12, 2024, staff presented the PSA for design services to the Parks and Public Works Committee and it was forwarded to the consent agenda. On March 19, 2024, City Council approved the PSA on the consent agenda. On November 19, 2024, staff presented the PSA amendment for design services to the Parks and Public Works Committee and it was forwarded to the consent agenda. Staff Recommendation Approve amendment. Narrative This contract is intended to be a supplement to complete the design, bidding, construction support, and related engineering services for the Phase 12 Sewerline Replacement and Rehabilitation Project. This phase will rehabilitate, via mainly trenchless methods, select sewer pipe segments throughout the City of Edmonds sewer collection system. Additional work will involve preparation of more detailed cost estimates for sewer segments planned for the future Phase 13 design, which will be scoped separately in 2025 to ensure that the project costs don't exceed the currently allotted budget. The City has negotiated a consultant fee of $199,954 for the additional scope of work covered by this supplement agreement. There is $95,794.54 in remaining unspent budget from the initial agreement that will be moved to this next segment of work and will reduce the supplement agreement amount to $104,159. These project costs are being funded by the sewer utility fund. In total, the Phase 12 Sewer Replacement Project will rehabilitate/replace approximately 9,000 linear feet of the City's sewer pipe network and associated appurtenances at various locations within the City. In addition, various sewer lateral repairs, within City Rights of Way, will be included as part of the project due to significant and constant root intrusion issues. These locations are experiencing root intrusion that requires maintenance staff to perform pipe cleaning and root cutting multiple times per year to ensure that these systems do no experience backups. Packet Pg. 138 8.10 Selection of the sites were determined using the data supplied in the 2013 Comprehensive Sewer System Plan dated August 2013, coordinating with upcoming road, water, and storm drain projects, and input from Public Works maintenance. Projects for Phase 12 will focus on lining pipe segments and replacement/rehabilitation of pipes that our Public Works maintenance department staff needs to root cut clean and unclog pipes multiple times a year to ensure that these pipes do not get fully clogged and would cause sewer backups/overflows in Edmonds residences and business. Attachments: Attachment 1 - Agreement Attachment 2 - Sites Map Packet Pg. 139 of ED,V 8.10.a CITY OF EDMONDS MIKE ROSEN 121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - WWW.EDMONDSWA.GOV MAYOR r C 1-6a° PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and David Evans and Associates, Inc., hereinafter referred to as the "Consultant", entered into an underlying agreement for design, engineering and consulting services with respect to a project known as Phase 12 and Phase 13 Sewer Replacement and Rehabilitation project, dated April 4, 2024 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, additional tasks to the original Scope of Work have been identified with regard to providing Phase 12 Final Design, Bidding, and Construction Support; NOW THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement of April 4, 2024 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in Section 1 and Exhibit A to the Underlying Agreement is hereby amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A, incorporated by this reference as fully as if herein set forth. 1.2 Pam. The $237,624.00 amount set forth in Section 2.A of the Underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $104,159.00 for the additional scope of work identified in Exhibit A to this Amendment No. 1. As a result of this Amendment No. 1, the total contract amount is increased to a new total not -to -exceed amount of $341,783.00 ($237,624.00 plus $104,159.00). 1.3 Fee Schedule. Exhibit B to the Underlying Agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B, incorporated by this reference as fully as if herein set forth. 1 Packet Pg. 140 8.10.a 2. In all other respects, the Underlying Agreement between the parties shall remain in full force and effect, amended as set forth in this Amendment No. 1 but only as set forth herein. DONE this day of , 2024. CITY OF EDMONDS DAVID EVANS AND ASSOCIATES, INC. Mike Rosen, Mayor Craig Christensen, Associate ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney R 2 Packet Pg. 141 8.10.a STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this day of , 2024, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Craig Christensen, to me known to bean Associate of David Evans and Associates, Inc., the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written NOTARY PUBLIC My commission expires: R Packet Pg. 142 8.10.a EXHIBIT A SCOPE OF WORK AND SCHEDULE Phase 12 and 13 Sewer Replacement and Rehabilitation — Assessment, Design, Bidding, and Construction Engineering Services City of Edmonds October 29, 2024 This scope of work is the second of three proposals anticipated for this project as described below: • Phase 12 and 13 Assessment and 30% Design (previous scope) • Phase 12 Final Design, Bidding, and Construction Support (this scope) • Phase 13 Final Design, Bidding, and Construction Support This second scope of work (Phase 12 Final Design, Bidding, and Construction Support) describes the final design, bidding, and construction support, and related engineering services to be provided in support of the proposed Phase 12 replacement and rehabilitation of select sewer segments throughout the City of Edmonds sewer collection system. The Phase 12 project will focus primarily on the trenchless rehabilitation of sewer mains with only open -cut replacement as necessary. The primary goal of this project is to address the identified structural and hydraulic capacity deficiencies that result in service and maintenance problems for the City. The anticipated work elements for Phase 12 are 26 sewer sites totaling approximately 446 feet of 6-inch, approximately 6,365 feet of 8-inch, approximately 333 feet of 12-inch, and approximately 193 feet of 18-inch pipe including 2 individual side sewer tees/laterals. DEA understands that the City continuously evaluates its collection system and that the preliminary information used to prepare this estimate may be supplemented by new information for pipes with a higher priority for rehabilitation and repair via the use of the Management Reserve. DEA understands that although priorities may change, the goal is to design this Phase 12 work on approximately the number of work elements identified, presuming similar site constraints and design considerations. The final design activities include additional site visits (if necessary) as well as the final review of CCTV video inspection records and easement, as -built, and GIS information. The site visits and information review will be used to confirm the type of repair(s) selected to address the existing deficiencies at each of the different sites. DEA will also request from the respective purveyor, maps showing the location of all franchise and City -owned utilities (water, sewer, storm, gas, power, communications, internet, fiber, TV, etc) and continue to update the base maps from that information. DEA will complete 90% plans, specifications, and cost estimate (PSE) and send them to the City for review and approval by the end of February 2025 with the goal of bidding the project by the end of March 2025. The estimated duration of construction of the project is 6 months. PAC\C0ED00001716\0100PM\Phase 12 - Design\archive\COED00001716-Ph 12 Sewer Design & Construction Support -Scope of Work1.docx 1 Packet Pg. 143 8.10.a DEA will also support the City in bidding and construction as indicated in the Scope of Work. In addition to the above -listed work on Phase 12, DEA will also complete more detailed cost estimates (including survey, design, permitting, geotechnical, and construction costs) for the eleven Phase 13 sites identified during the DEA and City 30% review meeting. These cost estimates will be completed and sent to the City for review by the end of December 2024. Once the Phase 12 design has been completed, a separate scope of work will be prepared for the final design, bidding, and construction support of Phase 13. SCOPE OF WORK The scope of engineering services is as follows: 1. Project Management 1.1. Planning, Scoping, and Coordination 1.2. Monitoring and Control 1.2.1. Submit monthly invoices with status reports if requested. The status report shall summarize activities completed for each task during the billing period and anticipated deliverables for the next month. DEA shall also summarize problems encountered and actions taken for their resolution, potential future delays, and issues requiring City direction. Any element that may impact the schedule and design fee shall be included in the report. 1.3. Closeout 2. Assessment (Work completed under the previous scope) 3. 30% Design (Work completed under the previous scope) 4. Final Assessment 4.1. Additional Existing Information 4.1.1. Review additional easements, as-builts, and GIS sewer data 4.1.2. Confirm repairs by reviewing CCTV video inspection logs and videos 4.2. Additional Site Visits 4.2.1. Review of site information and available City sewer easements, generally confirm space available for access and construction staging 4.3. City -Identified Phase 13 Site Cost Estimates 4.3.1. Including survey, design, permitting, geotechnical (by HWA), and construction 5. Final Design 5.1. Prepare plans using City GIS layers (30 sheets estimated) 5.1.1. Cover sheet, notes, legend, vicinity map, sheet index (2 sheets) 5.1.2. All sites — civil plan (1 site per sheet, 26 sheets total) PAC\C0ED00001716\0100PM\Phase 12 - Design\archive\COED00001716-Ph 12 Sewer Design & Construction Support -Scope of Work1.docx 2 Packet Pg. 144 8.10.a 5.1.3. Details (1 sheet) 5.1.4. TESC plan & details (1 sheet — general notes and details) 5.2. Prepare contract documents/specifications (COE/WSDOT format) 5.2.1. Bidding & contract documents with special provisions (COE standard) 5.2.2. Special provisions — civil 5.2.2.1. CIPP (full length, spot repair, tee/lateral, etc) liner and open cut (full length, spot repair, tee/lateral, etc) replacement for main rehabilitation and replacement 5.2.2.2. Bypass/continual operation 5.3. Prepare quantity take -off 5.3.1. Prepare and report final quantity take -off broken down per plan sheet 5.4. Prepare construction cost estimate 5.4.1. Final engineer's construction cost estimate in accordance with the City's Estimating Policy 5.5. Submittals 5.5.1. QAQC-confirmed plans, quantity take -off, specs, and estimate at 95% 5.5.2. QAQC-confirmed final plans, quantity take -off, specs, and estimate ready for bidding 6. Bidding and Construction Support 6.1. Answer RFIs (assume 2) 6.2. Prepare addendum (assume 1) 6.3. Review material submittals (assume 4) 6.4. Review and complete as-builts 7. Manaaement Reserve 7.1. Tasks not included in the scope but that may be authorized in writing by the City Project Manager on a time and expense basis The City shall provide the following to complete the corresponding work for this project: • Available record drawings and sewer easements • GIS data • Access to CCTV videos • Payment for permit fees and costs of advertising as required for permits or other governmental approvals E • Advertisement and publishing documents for bidding • Management/Inspection of construction project a Other Significant Assumptions: • Civil sheets will include plan view only — no profile. • Project is presumed to be completed without the need for significant excavation or modification of existing buried utilities. Plans will be prepared without the benefit of utility locates or a field survey of existing improvements. Utility locates will be requested and other non -exploratory site research will be conducted when excavation within the right of way, such as for sewer main spot PAC\C0ED00001716\0100PM\Phase 12 - Design\archive\COED00001716-Ph 12 Sewer Design & Construction Support -Scope of Work1.docx 3 Packet Pg. 145 8.10.a repairs, manhole installation/repair, or other similar scales of excavation, are required for the project. • Existing sewer is presumed to be in existing right of way or sewer easement. Work to correct right of way deficiencies or to secure additional access rights or easements for this work is presently not part of the scope of work. • SEPA review is not required due to the rehabilitation nature of the project. • The City will secure all necessary permits. • The consultant will not charge for additional addenda if they are needed to correct or clarify errors or omissions in the bid documents. • The consultant will not charge for RFls if they are needed to correct or clarify errors or omissions in the bid documents. SCHEDULE Presuming approval by the City in late November 2024, the following is the proposed schedule. The timing of bidding and construction will be at the discretion of the City. 2024 2025 Task Nov Dec Jan Feb Mar Apr May Jun Jul AugSep Oct Ph 13 Cost Estimates Final Assessment Final Design 90% PSE Submittal City Review Bid -Set PSE Submittal Bidding Support Construction Support BUDGET Due to remaining budget in several tasks from the previous scope and per discussion with City staff, DEA proposes moving the remaining $95,794.54 in unspent budget (as of 10/16/24 invoice) as detailed in the attached project fee estimate. E L R P:\C\COED00001716\0100PM\Phase 12 - Design\archive\COED00001716-Ph 12 Sewer Design & Construction Support -Scope of Work1.docx 4 Packet Pg. 146 8.10.a Fee Estimate Project Number COED00001716 David Evans and Phase 12 and 13 Sewer Replacement and Rehabilitation - Phase 12 Final Design, Bidding, and Construction Support Date 10/29/2024 Associates, Inc. I CITY OF EDMONDS Prepared By CFCH Estimated DEA Labor - Civil Engineering Services Task/Subtask Personnel Positions and Approximate Hourly Billing Rates DEA Labor Total - w/ Expenses and Subs. Project Manager QAQC Project Engineer Designer Survey Manager Survey Crew CAD/GIS Technician Admin. Assistant Total Hours Additional Estimated Fee $244.80 $278.40 $261.60 $131.20 $233.60 $268.80 $169.60 $118.40 1 Project Management 88 $16,185 $16,185 1.1 Planning, Scoping, and Coordination 24 4 24 52 $13,267 1.2 Monitoring and Control 18 12 30 $5,827 1.3 Closeout 2 2 2 6 $1,250 Minus Unspent Project Management Budget ($4,159) 4 Final Assessment 240 $25,197 $52,661 4.1 Additional Existing Information 16 32 16 64 $14,387 4.2 Additional Site Visits 16 16 16 48 $10,202 4.3 City -Identified Phase 13 Site Cost Estimates 24 12 40 40 12 128 $27,731 4.4 Minus Unspent Assessment Budget ($27,122.54) 5 Final Design 274 $12,471 $12,619 5.1 Plans 16 2 16 16 64 114 $21,613 5.2 Specifications 161 2 32 321 82 $17,043 5.3 Quantity Take -off 4 2 12 12 30 $6,250 5.4 Construction Cost Estimate 4 2 12 12 30 $6,250 5.5 Submittals 2 8 4 4 18 $4,288 5.6 Minus Unspent30% Design Budget ($42,972) 6 Bidding and Construction Support 110 $22,694 $22,694 6.1 RFIs (2) 2 1 4 4 11 $2,339 6.2 Addendum (1) 2 1 4 4 11 $2,339 6.3 1 Material Submittals (4) 16 16 16 48 $10,202 6.4 As-builts 8 81 81 1 16 40 $7,814 7 Management Reserve $0 $0 7.1 Management Reserve $21,541 7.2 Minus Unspent Management Reserve Budget ($21,541) Total 170 34 222 180 12 01 801 141 712 1 $76,548 1 $104,159 Estimated Direct Expenses Mileage & Other Expenses $590 Subconsultants $27,022 Total Expenses 1 $27,611 Notes and Assumptions: (1) See detailed Scope of Work dated 10/29/2024. (2) The City must approve all transfers of available budget between tasks prior to exceeding the estimated budget for an individual task. Project Fee Estimate Summary and Total Total Estimated Labor $76,548 Total Estimated Ex enses $27,611 Total Fee Estimate $104,159 (3) Client shall be responsible for direct payment of all permit, agency review, advertisement, service or other project expenses not expressly included in the Project Fee Estimate and/or Scope of Work. David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400, Bellevue, WA 98007 425.519.6500 www.deainc.com 1 Of Packet Pg. 147 MEAD Sv � ST c Sl 4 JI ovv Q c6 d Ln N r� d t L U f6 I Q F a � r C d II U 1 -T� F A a6TH PIS SW = Q 228TH STSW MOUNTLAKE TERRA m� 235TH PL SW 0 �Z m 99 LAKE BALLINGER WAY 244TH STSW 8.11 City Council Agenda Item Meeting Date: 11/26/2024 Permitting Program Manager Job Description Staff Lead: Emily Wagener Department: Human Resources Preparer: Emily Wagener Background/History The Permitting Program Manger Job Description was previously approved on the 7/23/2024 consent agenda. This position replaced the Permitting Supervisor as it was determined that the level of work was not needed in the department. The Permitting Program Manager is an AFSCME covered position. The Permitting Program Manager position initially remained on the Non Represented pay scale and it was communicated to Council at the 7/16/2024 PSPHSP Committee that the position would be placed on the AFSCME pay scale during contract negotiations. Because a contract extension was negotiated with AFSCME, this position's pay was not able to be placed onto the AFSCME pay scale as intended. This was reviewed by the PSPHSP Committee on 11/19/2024 and was recommended for placement on Council's Consent Agenda. Staff Recommendation Approve grade placement on AFSCME's pay scale and impacted employee pay recommendation. Narrative The proposed placement for the Permitting Program Manager is NE-33. This puts the position two grades above the Sr. Permit Coordinators, maintaining the differential in that work group, and at the same grade as the Building Inspectors and Executive Assistants. The result is a decrease in the pay grade of about 2% in 2024. The employee currently impacted by this change would be moved to NE-33, step 6. However, we recommend that their pay not be reduced and instead they remain at their current rate of pay until the AFSCME pay scale catches up. Attachments: Permitting Program Manager REV PAY GRADE Packet Pg. 149 8.11.a City of EDMONDS Washington Permitting Program Manager Department: Development Services - Building Pay Grade ^ENE-33 Bargaining Unit: AFSCME FLSA Status: Non -Exempt Created Date: April 2021 Reports To: Building Official . .MAWAMAM POSITION PURPOSE: Under general direction, plans, prioritizes the public permit processing center activities, and assigns work to permit coordinators, emphasizing consistency in service delivery and excellent customer service. Provides support to permit services provided by the Department; provides information regarding development regulations, procedures, ordinances and codes to owners, contractors, architects, engineers, developers and the general public; assists customers with resolution of questions, complaints, or application problems; coordinates with other staff to develop and improve the permitting process. Performs technical development and maintenance functions for the department. Provides guidance and training to permit coordinators. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Coordinate complex construction projects between the developer, contractor, reviewers and inspectors from Pre -Application through C of O for quality control. In some instances, working alongside permit coordinators for training and/or assistance. • Reviews building permit applications that are within the ESLHA (Earth Subsidence and Landslide Hazard Area) designation for consistency with program requirements • Programs the backend of online and internal permit software systems. Creates application configurations, complex fee calculation formulas, user accounts, and mail merge/ SQL documents. • Represents the Building Division at the public counter as scheduled and provides additional support for public inquiries or for complex issues. • Monitors and provides oversight for public records requests from the City Clerk's office. • Assists Permit Coordinators during periods of heavy permitting cycles and provides vacation/ sick time off coverage. • Develops and maintains department procedures and forms for permitting, archiving, and other permit related processes. Permitting Program Manager Last Reviewed: 10/29/2024 Last Revised: 07/23/2024 Packet Pg. 150 8.11.a 2 of 4 JOB DESCRIPTION Permitting Program Manager • Assists in the development and preparation of updates to the building code ordinance. • Reviews and keeps current with changes in technology and regulations. • Provides administrative and technical support to permitting and software programs, document management, website maintenance, and issue resolution. • Assign work to permit coordinators and help develop individual work plans. • Foster analytical thinking and creativity in methods of delivering City services for the permit coordinator team. • Provides reports and data analysis on a continual schedule and as requested for both management and outside agencies. • Creates and maintains department handouts, fee guide, plan review digital stamps, templates, and custom reports. • Assists in the preparation and monitoring of the Building Division budget. • Represents the department and City on various technical and procedural committees. • Investigates, authorizes and processes payment error corrections and refunds. • Resolves permitting issues, sometimes outside standard procedures. Provides assistance and advocacy to internal and external customers, contractor working with City departments and other regulatory agencies. • Conducts and assists in special projects as assigned by the Building Official or Director. Projects may involve extensive research and comparisons, administrative follow-up, liaison with community groups, other agencies and City staff. • Investigates customer service complaints and recommends corrective action, as necessary, to resolve those complaints. • Develops customer service surveys and provides data to management for analysis. • Assists other staff in the performance of their duties as assigned. • Performs other related duties within the scope of the classification. Required Knowledge of: • Development services permitting processes, current regulations and City codes. • Building construction concepts and technology. • Maps, building codes, code books and related processes. • Principles of customer service. • Research methods and advanced report creation and record keeping processes. • Structure, organization and inter -relationships of city departments, agencies and related governmental agencies and offices affecting assigned functions. • Effective oral and written communication principles and practices to include customer service. • Modern office procedures, methods and equipment including computers and computer applications. • English usage, spelling, grammar, and punctuation. • Principles of business letter writing. Required Skill in: • Reading a variety of plans, specifications, and other materials related to the permitting processes. Permitting Program Manager Last Reviewed: 10/29/2024 Last Revised: 07/23/2024 Packet Pg. 151 8.11.a 3 of 4 JOB DESCRIPTION Permitting Program Manager • Monitoring and organizing work to meet schedules and timelines. • Performing basic mathematical calculations sufficient to perform assigned responsibilities. • Maintaining required records and producing a variety of routine and advanced reports. • Interpreting and applying federal, state and local policies, laws and regulations related to area of responsibility. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public • Excellent customer service skills. • Independent work and decision -making skills consistent with department objectives with minimal supervision, adapt to changing work priorities, manage multiple tasks concurrently, communicate with staff and the public on a variety of issues, multi -task by handling several high priority issues and projects at the same time. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certificate and five years of experience in land use or building construction permitting with customer service/public contact that includes permit/application review. OR an equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position. Required Licenses or Certifications: Possession of an ICC Permit Technician certification, or ability to obtain within one year. A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case -by -case basis. WORKING CONDITIONS: Environment: • Office and construction site environments. Physical Abilities: • Hearing, speaking or otherwise communicating to exchange information in person and on the telephone • Operating a computer keyboard and various tools. • Reading and understanding a variety of materials. • Bending at the waist, kneeling or crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. Hazards: • Contact with dissatisfied or potentially abusive individuals. Permitting Program Manager Last Reviewed: 10/29/2024 Last Revised: 07/23/2024 Packet Pg. 152 8.11.a 4 of 4 JOB DESCRIPTION Permitting Program Manager Incumbent Signature: Date: Department Head: Date: Permitting Program Manager Last Reviewed: 10/29/2024 Last Revised: 07/23/2024 Packet Pg. 153 8.12 City Council Agenda Item Meeting Date: 11/26/2024 Code Amendment ECC 2.10.010 Staff Lead: RaeAnn Duarte Department: Human Resources Preparer: RaeAnn Duarte Background/History Current ECC 2.10.010 does not allow the mayor to deviate from the timelines, processes, or other requirements. This proposed change allows the mayor to request of council a deviation from the timelines established in the code. The intended change will provide transparency for the appointive processes to the public. Staff Recommendation Approve recommended Code change. Narrative Please see attached ordinance. Example of resolution is included. Attachments: 2024-11-13 Ordinance amending ECC 2.10.010.G (002) 2024-11-13 resolution authorization deviation from recruiting timeline Packet Pg. 154 8.12.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 2.10.010 OF THE EDMONDS CITY CODE, ENTITLED "REVIEW OF VACANCIES, APPOINTMENT AUTHORITY AND CONFIRMATION PROCESS," TO ESTABLISH A PROCESS FOR DEVIATING FROM THE STANDARD REQUIREMENTS OF THAT SECTION. WHEREAS, RCW 35A.12.090 states that the mayor shall have the power of appointment of all appointive officers and employees; and WHEREAS, RCW 35A.12.090 further states that confirmation by the city council of appointments of officers and employees shall be required only when the city charter, or the council by ordinance, provides for confirmation of such appointments; and WHEREAS, the city council has previously provided for the city council's confirmation of director level mayoral appointments in chapter 2.10 of the Edmonds City Code along with related procedural requirements; and WHEREAS, the city council would like to provide some flexibility to deviate from the requirements of ECC 2.10.010 when circumstances so warrant; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 2.10.010 of the Edmonds City Code, entitled "Review of vacancies, appointment authority and confirmation process," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in strike *'wough): 2.10.010 Review of vacancies, appointment authority and confirmation A. Periodically, when the city conducts a salary survey regarding its nonrepresented employees, and whenever a vacancy occurs in one of the positions listed in this chapter, the city council may review the specifications for the appointive officer position(s) and revise them as needed before acting to confirm a permanent appointment. Nothing in this subsection shall be construed to prevent the city council from reviewing such specifications at other times. The council's revising of a specification will not have any effect on a previously confirmed permanent appointment. Recruitment to fill a vacant Packet Pg. 155 appointive office may be postponed until after the city council acts to revise the specifications or determines them not to be in need of revision. B. The mayor or his/her designee will review all applications and determine the persons with the highest qualifications. Any city council member, upon request to the mayor, may review the applications received for a vacant position. Additionally and/or alternatively, the city council may evaluate the qualifications of an applicant for public employment in executive session pursuant to RCW 42.30.110(1)(g). C. If, on occasion of a vacant appointive office, the mayor elects to propose a reorganization of the appointive offices which would alter the specifications of the vacant appointive office, he shall have 60 days from the date of the vacancy to introduce a reorganization proposal to the city council along with any necessary accompanying budget amendment. If reorganization is proposed, recruitment to fill the vacant appointive office may be postponed until after the city council acts upon the reorganization proposal. D. The mayor shall appoint, subject to council confirmation, the appointive officers. The city council shall interview the top three candidates for each position prior to the mayor's appointment; provided, that the city council may waive the three -interview requirement by motion adopted by a majority plus one of the full council and may opt to interview as few as two candidates for any vacant appointive office; and further provided, that when an appointive office becomes vacant, or is about to become vacant, again within nine months of the city council's confirmation of the last mayoral appointment to that office, the city council may waive an additional round of interviews, by motion adopted by a majority plus one of the full council, and proceed immediately to confirming the appointment of a candidate interviewed by the city council during the most recent recruitment for that appointive office. The mayor's appointments to all other employee positions shall not be subject to city council confirmation. E. The mayor shall have the authority to appoint, without city council confirmation, an acting director to perform the functions and duties of a vacant appointive office, subject to the term limitations described in ECC 2.10.040(B); provided, that there is budgetary authority to fill the position. The city council shall be given written notice about any such acting appointments including the effective date of the appointment. Acting directors shall be compensated pursuant to applicable ordinances and personnel policies regarding acting pay. F. The mayor shall begin recruitment of candidates to fill vacant appointive offices no later than 30 days after the latter of the two city council actions described in subsections (A) and (C) of this section; provided, that such recruitment shall not be necessary where the city council opts to make an immediate confirmation pursuant to a prior round of interviews as set forth in subsection (D) of this section. G. In the event that the mayor believes it to be in the city's best interest to deviate from the timelines, processes, or other requirements of this section, the ma,, o�y request that the city council consent to such deviation by adopting a resolution to that PffPrt Packet Pg. 156 8.12.a Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. /_\».ZGITAa��i MAYOR MIKE ROSEN ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: Im JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 157 8.12.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2024, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 2.10.010 OF THE EDMONDS CITY CODE, ENTITLED "REVIEW OF VACANCIES, APPOINTMENT AUTHORITY AND CONFIRMATION PROCESS," TO ESTABLISH A PROCESS FOR DEVIATING FROM THE STANDARD REQUIREMENTS OF THAT SECTION. The full text of this Ordinance will be mailed upon request. DATED this day of 92024. 4840-7251-8158, v. 1 M CITY CLERK, SCOTT PASSEY Packet Pg. 158 8.12.b RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, CONSENTING TO THE MAYOR'S PROPOSED DEVIATION FROM THE RECRUITMENT DEADLINES SET FORTH IN ECC 2.10.010. WHEREAS, there are currently vacancies in three of the city's appointive offices: finance director; public works director; and planning and development director; and WHEREAS, the city is in the midst of a budget crisis and is also in the midst of finalizing its budget for the next biennium (its first biennial budget in many years); and WHEREAS, the mayor would like to consider some extensive reorganization of departments after the budget is adopted; and WHEREAS, not immediately filling these appointive offices allows the mayor more flexibility to reorganize as appropriate; and WHEREAS, these circumstances suggest that he should not start recruiting for these vacant appointive offices until sometime in the first quarter of 2025; and WHEREAS, the mayor needs the city council's consent to deviate from the timelines set forth in ECC 2.10.010; and WHEREAS, an appropriate budget amendment could accompany any reorganization proposal that comes forward next year; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to ECC 2.10.010.G, the city council hereby consents to the mayor's requested deviation from the recruitment commencement deadline set forth in ECC 2.10.010.F as long as the mayor does one of the following by no later than March 1, 2025 for each of the three vacant appointive offices: 1. introduce a reorganization proposal to the city council along with any necessary accompanying budget amendment, pursuant to ECC 2.10.010.C; or 2. begin recruitment of candidates to fill the vacant appointive office. RESOLVED this day of , 2024. CITY OF EDMONDS Packet Pg. 159 8.12.b MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Pg. 160 8.13 City Council Agenda Item Meeting Date: 11/26/2024 Confirm appointment of board/commission candidate Staff Lead: Frances Chapin Department: Mayor's Office Preparer: Carolyn LaFave Background/History The Arts Commission unanimously approved to recommend Ms. Megan Joplin to Mayor Rosen for appointment to Arts Commission position #2, Visual, which will be open on 1/1/2025 due to a term - limited retirement. Staff Recommendation Confirm the appointment of Megan Joplin to position #2, Visual, of the Arts Commission for a full 4-year term that will expire on 12/31/2028. Narrative Arts Commission members are appointed by the Mayor, subject to confirmation by the City Council. Packet Pg. 161 9.1 City Council Agenda Item Meeting Date: 11/26/2024 Int'I District Banner Update Staff Lead: Frances Chapin Department: Arts Commission Preparer: Laurie Rose Background/History Starting in 2005, Economic Development, Engineering and Cultural Services worked together to apply for a federal Transportation Enhancements grant for the Edmonds International District (238"-224th) on SR 99, receiving the first of three awards in 2006. The project goals were to strengthen the International District identity through improving visual identity/aesthetics and pedestrian comfort with new gateway elements including new artist made pedestrian level lighting, new district identification signage on custom light poles, resurfacing of the island at 76th and the addition of a solar lit sculptural piece on the island as part of the gateway. With additional funding awarded in 2008 - 2011 the project was expanded to 14 custom light poles with 7 artist enhanced pedestrian lights. The artist, Pam Beyette, selected through a competitive process and approved by City Council in 2008, designed pedestrian level lighting lanterns called "Eight Paths of Light". In addition to the custom red poles, and artwork lanterns, the project included a graphic district identification used on signage and banners that were added to the light poles. The project was completed and dedicated in early 2014. The temporary fiber banners, approximately 18" x 120", were taken down about a year later. The original project intended to replace the fiber banners when worn, but replacement with standard temporary banner materials was impractical and hazardous because of the wear from windy conditions. The current project is to replace those banners with permanent artist designed cut metal banners.The Arts Commission identified permanent replacement banners as a placemaking opportunity to add art elements in the Hwy 99 corridor and approved use of additional funds from the municipal arts fund for this purpose. City Council approved the artist RFQ and funding for the project in 2023. To ensure consistency of fabrication and installation meeting City defined standards the banners are designed by artists but fabrication and installation will be contracted out by the City as done with gateway signage projects. Staff Recommendation Project update. Narrative Twenty-one artists responded to the City Council approved RFQ for design work and 7 were selected to create concepts. After review of 21 concepts, 5 artists were selected to create final designs. The selection panel included two City Councilmembers (Susan Paine and Jenna Nand), two Arts Commissioners (Richard Chung and Katie Leute) and a member of the International District community (Robert Ha). Eight final designs were selected and developed for fabrication. The next phase of the Packet Pg. 162 9.1 project is for the City to proceed with fabrication of the artist designed banners and contract for installation. Designs to be fabricated in cut metal will be viewable from both sides and the range of artist themes includes reflecting the cultural and environmental contexts of the Edmonds International District. The designs shown are by 5 artists, with 6 of the designs repeated twice and two designs used on one banner each, for a total of 14 banners. The multiple ethnic and cultural traditions of the International District are reflected in the various designs, from textile to print patterns, Hispanic to Japanese and Filipino, with additional references to the nearby habitats of lake and forest. The five artists are Romson Regarde Bustillo, Rebecca Elaynow, Stuart Nakamura, June Sekiguchi, and Gabrielle Wildheart. Attachments: Hwy. 99 Banner Designs Hwy. 99 Banner Locations Packet Pg. 163 vm 1 ., 115 k flq, 1 � 1 pa 99 Banner Graphics- Panel Collection- 14 C #1.4 Group A #1-4 B #5-7 C #8 11 up -lb *Group A_ RC �` C #8.11 XVIV LALJ1 EAILjj Aq 00 Ot ► 1 � 1 L 1 .� Nal % Nal % �`�� Rom♦ - - �� 99 Banner Graphics- P 9.2 City Council Agenda Item Meeting Date: 11/26/2024 Council 2025-26 Budget Deliberations, including possible voting on budget amendments proposed by Councilmembers during meeting Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History On August 13, Council was briefed on the outcome of the City of Edmonds Community Survey. On August 16, Council, Administration and Staff held a budget retreat. On September 10, Council adopted Resolution 1553 regarding Council's priorities for the 2025-26 Biennial Budget. On October 1, Mayor Rosen presented the proposed 2025-26 Biennial Budget. On October 8, 15 and 22 Council received budget presentations from each city department. On October 22 Council held a public hearing on property tax and revenue. On October 29 Council held a public hearing on the preliminary budget. On November 2, Council held a workshop on revenues and budget. On November 12 and 19, Council deliberated on staff recommendations and Council amendments. The video recordings for these meeting is available on the city website. Recommendation N/A Narrative Councilmembers will have discussion on the budget and amendments they would like to consider for the 2025-26 Biennial Budget. Included in this packet are Staff Recommended Changes to the 2025-2026 Biennial Budget: 10 - Correction to Street Fund Interfund Services charge Councilmember Amendments: C2 - (Dotsch) Fund Balance Replenishment (motioned and deliberated on 11/12, tabled) C6 - (Chen) Police Leadership Structure (postpone to 11/26)) C8 - (Chen) Reduce City Operations to 32 hours (postpone to 11/26) C15A (Paine) Reduce work week to 35 hours (postponed to 11/26) C15B (Paine) Workforce Planning Study (postponed to 11/26) C15C (Paine) Project Completion Contingency Fund (postponed to 11/26) C16 (Paine) Reinstate Funding for Police Community Engagement (postponed to 11/26) C17 (Paine) Reinstate Funding for Police Public Records Packet Pg. 166 9.2 C18 (Dotsch/Paine) Edmonds Permitting Fee Study C19 (Dotsch) 10% Reduction General Fund Labor/Benefits (postponed to 11/26) Attachments: Council Recommendations C2 Dotsch Fund Balance Replenishment 20241119 C15B Paine Workforce Planning 20241119 C15C Paine Project Completion Fund 20241119 C19 Dotsch 10% GF LaborBenefit Reduction 20241119 C6 Chen Police Leadership Structure 20241119 Staff Recommendations Staff Recommended Change to Street Fund Interfund Rental Expense C8 Chen Reduced Operations to 32 hours 20241119 C15A Paine Reduce work week to 35 hours 20241119 C18 Dotsch Paine Edmonds Permitting Fees Study 20241119 C16 Paine Reinstate Police Community Engagement 20241119 C17 Paine Reinstate Police Public Records Packet Pg. 167 9.2.a COUNCIL OUTCOME APPROVAL FROM/DATE COUNCIL ASSIGNED # COUNCIL MEMBER FUND# FUND DESC SUBJECT DEPT# DEPTTITLE REV/EXP INCREASE OR DECREASE 2025AMOUNT 2026AMOUNT ON GOING / ONETIME Comments Withdrawn 11/12/2024 C3 Dotsch 001 General Fund Rate Study Plan/Dev 62 Planning&Dvmt Expense Increase 5,000.00 0.00 One Time Conduct a Planning& Development Rate Study Tabled 6 to 1 11/12/2024 C2 Dotsch 001 General Fund Fund Balance Replenish NA NA Expense On Going Incorporate General Fund Reserve Balance in adopted budget Failed 2to5 11/12/2024 C3 Olson 001 General Fund Reduce Parks Maintenance 64 Parks & Rec Expense Decrease (200,000.00) On Going Reduce mowing Passed 5to2 11/12/2024 C4 Olson 125 FEET Reduce Johnson Project 64 Parks &Rec Expense Decrease (100,000.00) One Time Remove 2026 $100K expenditure in the CIP for this property Failed 0 to 7 11/12/2024 C5 Olson 001 General Fund Reduce Parks Communications 64 Parks & Rec Expense Decrease (100,000.00) On Going Reduce Parks Communications & Community Engagement Program Postponed 11/12/2024 C6 Chen 001 General Fund Police Leadership Structure 41 Police Expense On Going Restructure Police Leadership Structure Passed 6to 1 11/12/2024 C7 Chen 001 General Fund Reduce Council Contingency 11 Council Expense Decrease (10,000.00) (10,000.00) One Time Reduce Council contingency Postponed 11/12/2024 C8 Chen Various Various Reduce Operations to32hours Various Various Expense Decrease (2,500,000.00) Reduce City Hall Operations to a 32 hours workweek Passed 7 to 0 11/12/2024 C9 Chen Various Various Budget Book- align positions Various Various Expense Align authorized positions with budgeted labor and benefit expenditures Withdrawn 11/12/2024 C10 Chen 001 General Fund Restructure Parks Leadership 64 Parks & Rec Expense Decrease (225,000.00) (231,750.00) On Going Restructure Parks & Rec Leadership Structure not moved 11/12/2024 C31 Chen 001 General Fund Remove Parks Communications 64 Parks & Rec Expense Decrease (178,454.00) (187,164.00) On Going Remove Parks Communications & Community Engagement Program Passed 6-0 11/19/2024 C12 Olson/Nand 001 General Fund Reduce Council Training 11 Council Expense Decrease (2,400.00) (2,400.00) One Time Reduce Council training budget Fails 11/19/2024 C13 Olson 001 General Fund Reduce Parks Training 64 Parks&Rec Expense Decrease (35,218.00) (36,006.00) One Time Eliminate Parks Professional Development&Training Passed 6-0 11/19/2024 C14 Olson 001 General Fund Reduce Mayor Travel 21 Mayor's Office Expense Decrease (5,400.00) One Time Reduce Mayor's Travel Budget Postponed 11/19/2024 C15A Paine lVarious Reduce Work Week to35hours Various Various Expense Decrease Reduced workweek for various work groups Postponed 11/19/2024 C15B Paine 001 General Fund Workforce Planning Study 22 Human Resources Expense Increase 20,000.00 0.00 One Time Increase professional services for a workforce study Postponed 11/19/2024 C15C Paine 001 General Fund Project Completion Contingency Fund 39 Non -Department Expense Increase 100,000.00 0.00 One Time Earmark $300Ktosupport reduced work hour transition Postponed 11/19/2024 C16 Paine 001 General Fund Reinstate fundingfor Police Community Engagement 41 Police Department Expense Increase 180,712.00 188,385.00 On Going Reinstate this position 11/19/2024 C17 Paine 001 General Fund Reinstate funding for Police Public Records 41 Police Department Expense Increase 145,024.00 158,083.00 On Going Reinstate this position 11/19/2024 C18 Dotsch/Paine 001 General Fund Edmonds Permitting Fees Study 62 Planning&Dvmt Expense Increase 10,000.00 0.00 One Time Increase professional services for a Planning&Dev. Rate study Postponed 11/19/2024 C19 Dotsch 001 General Fund Reduce 10% GFLabor/Benefit Various Various Expense Decrease (2,300,000.00) (2,300,000.00) On Going Reduce salaries and benefits by10% N C O i 0) d 7 m N U7 N O N y C O r C E E O V O C 7 O V C d E t t� R r.+ Q Packet Pg. 168 9.2.b Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Include Fund Balance Reserve Replenishment in Strategic Outlook Amendment Number: C-2 Councilmember: Michelle Dotsch Date Submitted: 11/6/2024 Fund: General Fund 001 Agenda Packet: 11/12/2024 Department: NA Deliberated: 11/12/2024 Program: Fund Balance Outcome: Tabled Budget Year: Amendment Motion: I make a motion that the Fund Balance Reserve replenishment plan be incorporated into the Strategic Outlook (Budget Book Pages 20 and 21) starting in 2027. Amendment Description: The Financial Policy Framework adopted by Council in September 2024 indicates that the Mayor will present to City Council an Replenishment Plan with a plan and timeline for replenishing the Reserve to policy mandated levels. Once the Replenishment Plan and timeline has been provided to Council , it would be prudent to incorporate the details into the strategic outlook. Amendment Purpose (intended outcomes): • Demonstrated intentions of replenishing the Reserve to policy mandated levels Proiect Status (if Applicable) [Project Status or N/A] FISCAL DETAILS Account/BARS Notes: Expenditures $increase or ($decrease) Revenues ($increase) or$decrease Net Budget Impact: No impact. Packet Pg. 169 9.2.c Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Workforce Planning Study Amendment Number: C-15(13) Councilmember: CM Paine Date Submitted: 11/14/2024 Fund: General Fund 001 Agenda Packet: 11/19/2024 Department: Human Resources Deliberated: Council staff will complete Program: [PROGRAM IF APPLICABLE] Outcome: Council staff will complete Budget Year: 2025 or 2026 or both 2025/2026 Amendment Motion: Motion to authorize a Workforce Planning Study, to be completed in the first quarter of 2025. A Workforce Planning Study is needed to establish what is the proper level of staffing based on programs. This study was planned for 2025 and was brought up at the Council Retreat early this year as a study which would be helpful for Council's mandated role in budgeting. This study would be very useful for understanding our staffing levels and what would be appropriate for the size of our city. Amendment Purpose (intended outcomes): • Determine the proper staffing levels, based on programs More technical information to come from HR. Describe All Funding Sources General Fund 001 - this cost will come from the savings from the move to a 35 hour work week. Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): One- time expense Protect Status (if Applicable) [Project Status or N/A] FISCAL DETAILS Account/BARS Notes: Expenditures 001 $increase or ($decrease) $20,000 Revenues ($increase) or $decrease $0 Net Budget Impact: $20,000 Packet Pg. 170 9.2.d Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Creation of a New Fund to Support the 35-hour Workweek Amendment Number: C-15(C) Councilmember: CM Paine Date Submitted: 11/14/2024 Fund: GF 039 Agenda Packet: 11/19/2024 Department: Non Departmental Deliberated: Council staff will complete Program: New Fund Outcome: Council staff will complete Budget Year: 2025 Amendment Motion: Motion to create a new, one-year nondepartmental fund to be called Project Completion Contingency fund to support the city-wide process of moving to a 35-hour work week. The creation of this new non departmental fund is to provide a supplementary funding source to resolve incidental project completion funding needs related to the transition to a 35-hour work week and other needs based on work force cuts in this budget. This fund would be managed by the Administration based on their prioritization of needs. The move to a 35-hour work week implementation will be very disruptive for work flow and transition to an equal reduced work program and also a delay in services to be provided. The work hours reduction must be joined with these 2 outcomes. One of the budget benefits of moving to a 35-hour week includes that there are an additional 5 hours of potential work time before overtime would kick in. Amendment Purpose (intended outcomes): • Provide a limited source of funds to complete projects which cannot be reasonably worked into a 35-hour work week. • Provide a limited source of funds for short projects where staffing has been reduced or eliminated. • Provide a limited use of funds which aren't yet identified, but directly related to the implementation of a 35-hour work week. Describe All Funding Sources GF - Budget savings with the movement to a 35-hour work week. Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): This is a one-year transition fund, from the date of the actual implementation of the 35-hour work week, after all of the labor negotiations have been completed. Proiect Status (if Applicable) [Project Status or N/A] Packet Pg. 171 9.2.d Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council FISCAL DETAILS Account/BARS Notes: Expenditures GF039 $increase or ($decrease) $100,000 Revenues ($increase) or $decrease $0 Net Budget Impact: $100,000 _ O ca m 0 a� a� 3 m N LO N O N r r N O N _ 3 U- r- 0 N Q E O U t) N O L a a� M a U LO T- U r _ d E s 0 ca Q Packet Pg. 172 9.2.e Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: 10% General Fund Labor/Benefits Expenditure Reduction Amendment Number: Councilmember: Michelle Dotsch Date Submitted: 11/14/2024 Fund: GF 001 Agenda Packet: 11/14/2024 Department: Numerous Deliberated: Council staff will complete Program: Numerous Outcome: Council staff will complete Budget Year: both 2025/2026 Amendment Motion: I make a motion to reduce the General Fund labor/benefits expenditures by 10% for both 2025 and 2026. This would amend the amount of funds allocated for salaries and benefits by 10%, reducing the budget by $2.5M in 2025 and $2.69M in 2026. This amount was determined by considering the strategic outlook general fund expenditures on page 20 of the budget book — showing 2025 labor expenditures of $25,252,431 and 2026 labor expenditures of $26,915,095. The resulting amount may need to be adjusted with consideration of overtime that is included in these expenditure figures. This proposed amendment is in contrast and should be considered as an alternative to other amendments contemplating a 32- or 35-hour work week. This amendment intentionally does not specify staffing/programmatic reductions that would be necessary as a result of this amendment. Rather, those reductions would be best determined by the administration. These reductions could be a combination of eliminating positions (impacting both labor and benefits expenditures) or reducing positions to a partial FTE (impacting only labor expenditure). This method of eliminating or reducing positions is with more long-term intentions than a furlough or a reduced work week, and indicates that our fiscal recovery will require more long-term strategies than this biennium. Amendment Puraose (intended outcomes): • Reduces the overall budget by $2.5M in 2025 and $2.69M in 2026. • Reduces the City's workforce more intentionally for long-term fiscal recovery. • Could enable Inter -fund loan amounts to be reduced and/or paid back more immediately. • Could enable a levy -lid -lift amount to be lower, thus reducing the burden on taxpayers. Describe All Funding Sources General Fund Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): These expenditure reductions could be realized beyond 2025 and 2026 until the fiscal conditions allow changes to the city workforce. Packet Pg. 173 9.2.e Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Project Status (if Applicable) [Project Status or N/A] FISCAL DETAILS Account/BARS Notes: Expenditures $increase or ($decrease) ($2,500,000) ($2,690,000) 2025 2026 Revenues ($increase) or $decrease $0 Net Budget Impact: ($2,500,000) ($2,690,000) 2025 2026 Packet Pg. 174 9.2.f Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Police Leadership Structure Amendment Number: C6 Councilmember: Will Chen Date Submitted: 11/6/2024 Fund: 001 Agenda Packet: 11/12/2024 Department: Police 41 Deliberated: 11/12/2024 Program: Police Administration Outcome: Postponed to next me Budget Year: both 2025/2026 Amendment Motion: I motion to restructure the Police Department leadership structure to better align the management needs of one Police Chief and One Assistant Police Chief. Amendment Description: This amendment is to restructure the Police Department's leadership structure to better align the management needs of one Police Chief and One Assistant Police Chief. Amendment Purpose (intended outcomes): • To better align administration management team with the size of the city's police force. Describe All Funding Sources Describe funding —GF Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): The estimated ongoing savings (reduction of salary and benefits) to General Funds is $310,000 in 2025 and $319,300 in 2026. Protect Status (if Applicable) Police Administration on budget book page 106. FISCAL DETAILS Account/BARS Notes: Expenditures 001 $increase or ($decrease) ($310,000) in 2025; ($319,300) in 2026. Revenues ($increase) or $decrease $0 Net Budget Impact: ($310,000) in Reduce GF 2025; expenditures. ($319,300) in 2026. ang Packet Pg. 175 9.2.g COUNCIL APPROVED (YES/NO) APPROVAL FROM/DATE Staff Assigned Number FUND# FUND DESC SUBJECT DEPT# DEPT TITLE REV/EXP INCREASE OR DECREASE 2025 AMOUNT 2026AMOUNT ON GOING/ ONETIME Comments YES 11/12/2024 1 001 General Fund SnoCounty 911 dept split 41 Police Department Expense Decrease (400,000.00) (440,000.00) ON -GOING Moving fire component of SnoCounty 911 expenses to Dept 39 YES 11/12/2024 1 001 General Fund SnoCounty 911 dept split 39 Non Department Expense Increase 400,000.00 440,000.00 ON -GOING Moving fire component of SnoCounty 911 expenses to Dept 39 YES 11/12/2024 2 001 General Fund COLA Reduction Various Various Expense Decrease (117,631.00) (119,272.00) ON -GOING COLA decrease from 3.8%to 3.0%for the followingwork groups: Council, Mayor, Non -Represented, ASFME, Teamsters (non -police), and Law Support 2026 COLA is still at 4%, the 2026 change is compounding effect of the 2025 reduction YES 11/12/2024 2 111 Street Fund COLA Reduction Various Various Expense Decrease (7,590.00) (7,749.00) ON -GOING Same as above YES 11/12/2024 2 127 Gifts Catelog Fund COLA Reduction Various Various Expense Decrease (2,155.00) (2,175.00) ON -GOING Same as above YES 11/12/2024 2 130 Cemetery Fund COLA Reduction Various Various Expense Decrease (1,200.00) (1,202.00) ON -GOING Same as above YES 11/12/2024 2 421 Water Fund COLA Reduction Various Various Expense Decrease (9,041.00) (9,160.00) ON -GOING Same as above YES 11/12/2024 2 422 Storm Fund COLA Reduction Various Various Expense Decrease (8,001.00) (8,140.00) ON -GOING Same as above YES 11/12/2024 2 423 Sewer Fund COLA Reduction Various Various Expense Decrease (24,145.00) (24,713.00) ON -GOING Same as above YES 11/12/2024 2 511 Fleet Fund COLA Reduction Various Various Expense Decrease (3,523.00) (3,566.00) ON -GOING Same as above YES 11/12/2024 2 512 IT Fund COLA Reduction Laboratory Services Various 72 Various Expense Decrease (5,158.00) (5,191.00) ON -GOING Same as above Laboratory Services missed in Eden data entry YES 11/19/2024 3 422 Storm Fund Public Works Expense Increase 2,020.00 0.00 ON -GOING YES 11/19/2024 4 423 Sewer Fund ODS Pump Replacement 76 Public Works Expense Increase 0.00 350,000.00 ON -GOING This project was added after proposed budget YES 11/19/2024 5 423 Sewer Fund Nutrient Removal Project 76 Public Works Expense Increase 350,000.00 0.00 ON -GOING This project was added after proposed budget YES 11/19/2024 6 112 Capital Street Fund Safety Action Plan NA Public Works Revenue Increase 0.00 (300,000.00) ONETIME 112 revenue finalized after DP's entered. YES 11/19/2024 6 112 Capital Street Fund Hwy 99 Stage 3 NA Public Works Revenue Decrease 0.00 2,015,000.00 ONETIME 112 revenue finalized after DP's entered. YES 11/19/2024 6 112 Capital Street Fund Traffic Impact Fees NA Public Works Revenue Decrease 336,725.00 648,599.00 ON -GOING Reduce Traffic Impact Fee Revenue Budget YES 11/19/2024 6 112 Capital Street Fund Interfund Transfer 68 Public Works Expense Increase 31,725.00 343,599.00 ON -GOING Transfer of TIF from 502 to 000 YES 11/19/2024 6 112 Capital Street Fund Interfund Transfer NA Public Works Revenue Increase (31,725.00) (343,599.00) ON -GOING Transfer ofTIFfrom 502to 000 YES 11/19/2024 7 120 Hotel/Motel Tax Correct 2025 Revnenue NA Administrative Svc Revenue Decrease (119,732.00) 0.00 ONETIME Correct duplicate entry YES 11/19/2024 8 120 Hotel/Motel Tax Change funding source of Prof Svc 31 Administrative Svc Expense Decrease 0.00 (49,000.00) ONETIME Change funding source from Fund 120 to Fund 001 YES 11/19/2024 8 001 General Fund Change funding source of Prof Svc 31 Administrative Svc Expense Increase 0.00 49,000.00 ONETIME Change funding source from Fund 120 to Fund 001 NO 11/19/2024 9 001 General Fund Arts& Cultural Svcs Manager 61 Com,Cul,&Econ Public Works Expense Increase 0.00 161,875.00 ON -GOING In 2026 make a commitment to the Arts community and reinstate the Arts & Cultural Services Mgr position 10 111 Street Fund Correction to ER&R calculation 68 Expense Decrease (170,000.00) (170,000.00) ONETIME This is an on -going expense but a one time correction to Street Fund Interfund Rate calcuation to Fund 511 rr Q Packet Pg. 176 9.2.h Staff Recommended Change to Proposed 2025-2026 Biennial Budget City of Edmonds Staff Recommendation Title: Correction to Street Fund IF Services charge Staff Recommendation Number: 10 Staffinember Kim Dunscombe Date Submitted: 11/21/2024 Fund: Street Fund 111 Agenda Packet: 1112112024 Department: Street Department Deliberated: staff will complete Program: Street Fleet Outcome: staff will complete Budget Year: 2025 and 2026 Staff Recommendation: I make a motion to reduce the street fund interfund services line item by $170,000 to $3247,230 in each year of the biennium. This staff -recommended budget adjustment is necessary to correct a keying error identified in the computation of the internal services rate for the Street Fund. The correction ensures accurate allocation of internal service charges, aligning with the intended methodology. The adjustment results in an overall reduction to the Street Fund, reflecting the corrected rate. Importantly, the Equipment Rental and Replacement (ER&R) Fund remains unaffected by this change, as the correction pertains solely to the rate applied within the Street Fund's allocation. Staff Recommendation Purpose (intended outcomes): • This revision maintains the integrity of financial management practices and ensures that internal service charges are properly aligned with operational needs. Describe All Funding Sources Street Fund Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): Street Fund Proiect Status (if Applicable) NA FISCAL DETAILS Account/BARS Notes: Expenditures 111.000.68.542.90.45.10 ($decrease) ($170,000) Revenues ($increase) or $decrease $0 Net Budget Impact: $0 Packet Pg. 177 9.2.i Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Reduce city hall operations to 32-hours a week except for Police, Court, and Wastewater Treatment. Amendment Number: C-8 Councilmember: Will Chen Date Submitted: 11/6/2024 Fund: GF001 Agenda Packet: 11/12/2024 Department: Various Deliberated: 11/12/2024 Program: Various Outcome: Postponed (5-2) Budget Year: 2025 Amendment Motion: I motion to reduce city hall operations to 32-hours a week except for Police, Court, and Wastewater Treatment. Amendment Description: reduce city hall operations to 32-hours a week except for Police, Court, and Wastewater Treatment. Amendment Purpose (intended outcomes): • Reduce city hall operations to 32-hours a week to generate GF salary savings, as well as letting public know that city needs additional funding to maintain normal service hours. Describe All Funding Sources GF and others Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): Estimated 10% labor reduction, which is 10%*$25,252,431, rounding down to $2,500,000. Protect Status (if Applicable) N/A FISCAL DETAILS Account/BARS Notes: Expenditures 001 $increase or ($decrease) ($2,500,000) in 2025 Revenues ($increase) or $decrease $0 Net Budget Impact: 10% labor savings. ($2,500,000) in 2025 Packet Pg. 178 9.2.j Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Reduce work week to 35 hours/week, with exceptions Amendment Number: C-15(A) Councilmember: CM Paine Date Submitted: Nov 13, 2024 Fund: GF 001 Agenda Packet: 11/19/2024 Department: Various Deliberated: Council staff will complete Program: Various Outcome: Council staff will complete Budget Year: both 2025/2026 Amendment Motion: Motion to reduce the regular work hours from 40 hours per week to 35 hours., for majority of city workgroups. Amendment Description: Reduce labor costs through work hour reduction. The work groups which are exempted are the WWTP personnel, Courts, and Police Command and Commissioned officers. Also excluded are Directors and others who are voluntarily taking furloughs. Amendment Purpose (intended outcomes): • Reduce the fiscal impacts of labor costs for the City, • Offer stability for the workforce through a 2-year commitment of reduced hours, and • Maintaining a high -quality workforce, without going through layoffs Describe All Funding Sources Various Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): The impacts of this proposal will need to be negotiated with our labor groups. The anticipated start would be mid -year 2025. This proposal is anticipated for the upcoming biennium, and may need to be extended. Protect Status (if Applicable) N/A FISCAL DETAILS Account/BARS Notes: Expenditures 001 $decrease $3,000,000 $1,000,000 in 2025; $2,000,000 in 2026 Revenues ($increase) or $decrease $0 Net Budget Impact: $0 Labor savings 0 w M L s 0 d a� 3 m N LO N 0 N Packet Pg. 179 9.2.j Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council 0 L d 0 d m N LO N O N N O N Ln L O t LO CO O r Y d d 3 L O 3 a� d a: as _ a Q U _ d E t 0 r Q Packet Pg. 180 9.2.k Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Edmonds Permitting Fees Study Amendment Number: c-zs Councilmember: CMs Paine and Dotsch Date Submitted: 11/14/2024 Fund: GF 001 & Other?? Agenda Packet: 11/19/2024 Department: Planning and Development Deliberated: Council staff will complete Program: Outcome: Council staff will complete Budget Year: 2025 Amendment Motion: Motion to add up to $10,000 for a consultant study to evaluate the current permitting fee schedule and update permitting fee methodology. Amendment Description: Permitting fees currently pay for 41% of the staff labor costs. Next year is the scheduled year to update the permit fee schedule and in light of the past 4 years of inflation, the past fee schedule setting methodology needs to be revalidated. • Provide an external review and comparison of Edmonds' permitting fees versus other cities. • Determine if there are gaps in our current permit fee schedule. • Reduce general fund impacts based on an inadequate fee schedule. • Review the permitting fees of other local, Puget Sound region, particularly in cities which have experienced a recent burst of development (Shoreline, Bothell, Lynnwood, Everett, and Seattle) as a comparative analysis. • Have the permitting fees be indexed to the regional inflation rate used for construction during the years when there isn't a permitting fee rate study. • The cost of the rate study should be included in the calculation of the permitting fees. Describe All Funding Sources Initially this study would be funded by the general fund. The cost of this study is to be included in the calculation of the permitting fees to recover those costs. Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): This is an expense that would happen every 3 or 4 years. Protect Status (if Applicable) [Project Status or N/A] FISCAL DETAILS Account/BARS Notes: Expenditures $increase or ($decrease) $10,000 Revenues ($increase) or $decrease $0 Packet Pg. 181 9.2.k Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Net Budget Impact: $10,000 0 �a L r M M� W W N LO N O N N (D N 3 r N N N d LL 0) E L a _ 0 E Lu m _ a s 0 0 CO r ci y.i _ d E t V f4 Q Packet Pg. 182 9.2.1 Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Reinstate funding for the Police Community Engagement/Crime Prevention position Amendment Number: C-16 Councilmember: CM Paine Date Submitted: 11/13/2024 Fund: 001 Agenda Packet: 1111912024 Department: Police Deliberated: Council staff will complete Program: Outcome: Council staff will complete Budget Year: 2025/2026 Amendment Motion: Motion to reinstate funding for the Police Community Engagement / Crime Prevention Coord postion. Amendment Description: This position provides a great service to our community by providing outreach to the public, making and keeping community connections regarding crime prevention programs. Amendment Purpose (intended outcomes): • To maintain this function within our police agency. Describe All Funding Sources G F 001 Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): On -going expenditure for Community Engagemet Crime Prevention Coordinator (NE-11) Proiect Status (if Applicable) [Project Status or N/A] FISCAL DETAILS Account/BARS Notes: Expenditures $increase or ($decrease) $180,000 $188,000 FY 25 FY 26 Revenues ($increase) or $decrease $0 Net Budget Impact: $180,000 $188,000 FY 25 FY 26 0 �a d Q 0 r m as 3 m ca N LO N 0 N Packet Pg. 183 9.2.m Amendment to Proposed 2025-2026 Biennial Budget City of Edmonds — City Council Amendment Title: Reinstate funding for the Police Public Records position Amendment Number: C-17 Councilmember: CM Paine Date Submitted: Nov 13, 2024 Fund: 001 Agenda Packet: 11/19/2024 Department: Police Deliberated: Council staff will complete Program: Outcome: Council staff will complete Budget Year: 2025/2026 Amendment Motion: Motion to reinstate funding for the Police Dept Public Records position. Amendment Description: This is position requires technical and legal training and decision -making, along with an understanding of timelines and deadlines associated with records requests. Amendment Purpose (intended outcomes): • Maintain the smooth functioning of the Police department records processing program. • There are legal requirements for this public records program and increases the risk of legal liability if this program is under resourced. Describe All Funding Sources G F 001 Describe Future on Ongoing Costs (Expenditure) or Savings (Reduction of Expenditure): [Describe ongoing costs or savings] Protect Status (if Applicable) [Project Status or N/A] FISCAL DETAILS Account/BARS Notes: Expenditures 001 $increase or ($decrease) $145,000 $158,000 FY 25 FY 26 Revenues ($increase) or $decrease $0 Net Budget Impact: $145,000 $158,000 FY 25 FY 26 Packet Pg. 184 9.3 City Council Agenda Item Meeting Date: 11/26/2024 2025-2030 Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) Staff Lead: Angie Feser and Rob English Department: Parks, Recreation & Human Services Preparer: Angie Feser Background/History The City's Capital Facilities Plan (CFP) Element is updated annually and identifies capital projects for at least the next six years, which support the City's Comprehensive Plan. CFP projects are capital improvement projects that expand capacity in existing facilities/infrastructure or provide new capital facilities to accommodate the City's projected population growth in accordance with the Growth Management Act. Also, capital projects that preserve existing capital facilities through maintenance efforts are not classified as CFP projects. These preservation and maintenance projects are part of the six -year capital improvement program (CIP). The two capital project components combine to encompass the estimated funding expenditure needs for all city capital related projects. Public Works capital work includes the city's Transportation, Utilities and Facilities programs and the Parks & Recreation encompasses the city's parkland and recreation amenities and facilities located within those park sites. Planning Board Review Both the Public Works and Parks & Recreation Departments presented their proposed 2026 - 2030 capital programs to the Planning Board on September 11, 2024 and as well as a Public Hearing on September 29, 2024. The Planning Board recommends to City Council to adopt the CFP/CIP as presented. (Memo is attached) City Council Review These departments provided a presentation to City Council on October 8, 2024 and a Public Hearing was conducted by Council on October 22, 2024. Council members were able to submit questions and requests for additional information through the 2025 Budget Query program up until the capital budget was scheduled for adopted on November 26, 2024. One amendment was approved by City Council on November 12, 2024 in the Parks CIP/CFP to remove $100,000 allocated for a 2026 Johnson Property Master Plan project. The attached Parks capital plan is revised to reflect that change. Staff Recommendation For the City Council to adopt the 2025 - 20230 Public Works and Parks & Recreation Capital Facilities Plan and Capital Improvement Program as presented. Narrative Packet Pg. 185 9.3 The 2025-2030 Capital Facilities Plan (CFP) and Capital Improvement Program (CIP) identify Capital Facility projects including geographic distribution and location and information sheets with estimated expenditures and funding sources. The Public Works and Utilities Department proposed 2025-2030 CFP/CIP is included as Attachment 1. The Parks & Recreation proposed 2025-2030 CFP/CIP is included as Attachment 2. With the city transitioning to a biennium operating budget format, the years alternating operating budget adoption provide a better opportunity to review capital budgets in greater depth. Next year in 2025 there will be more time and staff capacity to review in detail, and incorporate, the 2024 Transportation Plan, the Stormwater and Surface Water Plan Update, as well as the 2024 Comprehensive Plan (including a Facilities Element). In addition, the city's 2025-2026 operating budget will be adopted and impacts of budget reductions will be in place to more realistic about staff capacity for project management. Recommendations from these three significant plans, which will not be completed for this year's capital program review, plus having an establish operating budget will be instrumental in developing the 2026-2031 CFP/CIP Plans. Attachments: 2025 - 2030 Public Works CIP-CFP FINAL DRAFT 2025-2030 Parks CIP_CFP FINAL DRAFT 2025-2030 CIPCFP Memo from Planning Board Packet Pg. 186 pp- Packet Pg. 187 TRANSPORTATION & UTILITY PROJECT MAP iii FACILITIES & WWTP PROJECT MAP iv TRANSPORTATION 1 PRESERVATION/MAINTENANCE 6 SAFETY/CAPACITY ANALYSIS 14 NON -MOTORIZED TRANSPORTATION 38 FERRY PROJECTS 61 TRAFFIC CALMING 63 TRAFFIC PLANNING 65 GREEN STREETS 68 WATER 70 STORMWATER 76 EDMONDS MARSH ESTUARY RESTORATION 81 PERRINVILLE CREEK BASIN 85 STORM DRAINAGE IMPROVEMENT 89 COMPLIANCE RELATED 91 SEWER 93 FACILITIES 99 WASTEWATER TREATMENT 122 CFP/CIP COMPARISION 2024-2025 140 Packet Pg. 188 9.3.a M42 rw i-ui PWW-02 rWS�02 PW�T-70 PWT- PWT-65 NWT-04:=l M. PWTPWT -36.0= • I D\A1"� � -- ems PWT-03 h PW 5PWT-09 c PWT-12 r ' PWT-35 4WT-16 1 �� PWT-48 PWT-19 T-41 PWT-11 C PWT-25 PWT-15 �•'� PWT-20 PWT-22 PWT-08 e PWT-21 PWT-29 • � PWT-20 PWT-13 PWT-14 e PWT-30 I � � PWT-47 P.WT K, � _ PWT-31 WE�1 i WT-06 I PWT-�3 PWTi64 PWT-5, PWT-06 PWS-11 07 ■� f PWD=06 � * Site specific projects only. Citywide/annual PWT-10 PWT-26 P 2024 citywide projects not shown. PWT-43 9 0 Packet Pg. 189 9.3.a tilq�h ♦ *,R s« p--07 PWF-01 ra ■ 47 PWR 3 all 1101 CO, P_W F_10 C IMP rt ryr- Jlvii MOwP PWF=23 PWF- _ W 4i• :r,f,m*.i1�■� o W ■ o�� 16 1 � elm4p �� r�ir■ ;1 44" a � -!] _;• ft •4 I a 9 . Fi--_ PWF-0 " vv11 PWF-09 04 PWF-03 ♦ • PWI 1• o ' 09M o F-23 R PWF 13�� a■*'+E'm 1i ■0'■ 0PWF-08 • yj ' rim' rjl11 1■ ■ Jlm.WA ■ L ■ WA, eFAm ®R` r� * Site specific projects only. Citywide/annual citywide projects no sown: PWF-1 c Packet Pg. 190 V. TRANSPORTAT101 - � ..► it �' how 46 F ` _ - ` •' CflTER t - 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS 9.3.a TRANSPORTATION M PRESERVATION/ MAINTENANCE a v PWT-01 Annual Street Preservation Program Str-25020/22/33 $1,801,800 $855,850 $2,630,000 $2,630,000 $2,630,000 $2,630,000 $13,177,650 $39,450,000 $52,627,1 e FL PWT-04 Main St Overlay from 6th Ave to 8th Ave $642,020 $0 $0 $0 $0 $0 $642,020 $0 U) $642,1 T PWT-05 Puget Dr @ OVD Signal Upgrades $0 $0 $0 $95,000 $526,000 $0 $621,000 $0 $621,1 �i PWT-06 Signal Upgrades - 100th Ave @ 238th St $0 $0 $0 $175,000 $820,000 $0 $995,000 $0 $995,1 1 SW U PWT-07 Main St @ 3rd Signal Upgrades $0 $0 $0 $117,000 $406,000 $0 $523,000 $0 $523,1 c PWT-61 Olympic View Dr Overlay 196th I SR 524 Str-25031/32 $484,000 $963,700 $0 $0 $0 $0 $1,447,700 $0 N $1,447,' N to Talbot Rd N PWT-68 88th Avenue Overlay and Sidewalk Repair Str-25018 $1,180,000 $0 $0 $0 $0 $0 $1,180,000 $0 $1,180,1 � 9 SAFETY/ CAPACITY ANALYSIS o PWT-08 228th St SW from Hwy 99 to 95th PI W $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $18,083,000 $0 Q $18,083,1 Z Corridor PWT-09 Hwy 99 Revitalization & Gateway Project - Str-25002 $15,000 $0 $0 $0 $0 $0 $15,000 $0 $15,1 U Stage 2 v PWT-10 ✓ Hwy 99 Revitalization Project - Stage 3 Str-25004/5 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $25,763,000 $0 d $25,763,1 v PWT-11 ✓ Hwy 99 Revitalization Project - Stage 4 Str-25006/7 $825,000 $1,620,000 $5,000,000 $4,955,000 $13,100,000 $10,000,000 $35,500,000 $0 $35,500,1 PWT-12 ✓ Hwy 99 Revitalization Project - Stage 5 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $3,680,000 $46,293,000 2 $49,973,1 IL PWT-13 ✓ Hwy 99 Revitalization Project - Stage 6 $0 $0 $0 $0 $0 $0 $0 $22,500,000 $22,500,1 M 0 N PWT-14 ✓ Hwy 99 Revitalization Project - Stage 7 $0 $0 $0 $0 $0 $0 $0 $42,900,000 $42,900,1 N O PWT-15 ✓ Hwy 99 Revitalization Project - Stage 8 $0 $0 $0 $0 $0 $0 $0 $37,500,000 $37,500,1 N m PWT-16 ✓ Hwy 99 Revitalization Project - Stage 9 $0 $0 $0 $0 $0 $0 $0 $22,500,000 $22,500,1 t PWT 17 ✓ 196th St SW 188th Ave W - Intersection $0 $0 $0 $279,000 $252,000 $835,000 $1,366,000 $0 $1,366,1 Q Improvements Packet Pg. 192 9.3.a TRANSPORTATION PWT-18 ✓ Main St @ 9th Ave Intersection Str-25010 Improvements PWT-19 ✓ 76th Ave W @ 220th St SW - Intersection Str-25028/29 Improvements PWT-20 SR-104 Adaptive System - 236th to 226th Str-25008 PWT-21 ✓ SR-104 @ 100th Ave W Intersection Improvements PWT-22 ✓ SR-104 @ 95th PI W Intersection Improvements PWT-23 ✓ SR-104 @ 238th St SW Intersection Improvements PWT-24 ✓ Olympic View Dr @ 76th Ave W Intersection Improvements PWT-25 ✓ 84th Ave W (212th St SW to 238th St SW) Str-25011 PWT-26 ✓ SR-104 @ 76th Ave W Intersection Improvements PWT-27 ✓ Olympic View Dr @ 174th St SW Intersection Improvements PWT-28 175th St SW Slope Repair PWT-59 Traffic Signal Program Str-25016/17 PWT-70 Safety Action Plan 670-25011 .•^-7RTATION PWT-29 ✓ 232nd St SW Walkway from 100th Ave to SR-104 PWT-30 ✓ 236th St SW Walkway from Madrona Elem to 97th Ave W PWT-31 ✓ 236th St SW Walkway from Hwy 99 to 76th Ave W PWT-32 ✓ 84th Ave W Walkway from 238th St SW to 234th St SW PWT-33 ✓ 80th Ave W Walkway from 212th St SW to 206th St SW Total2025-30 $0 $0 $0 $210,000 $1,157,000 $0 $1,367,000 $0 a $1,367,1 v $198,000 $1,488,500 $2,100,000 $3,370,000 $3,300,000 $0 $10,456,500 $0 c $10,456,! a $67,740 $0 $0 $3,515,000 $0 $0 $3,582,740 $0 u) $3,582,' ��—_' $0 $0 $0 $200,000 $1,350,000 $2,650,000 $4,200,000 $0 $4,200,1 �a r $0 $0 $0 $45,000 $242,000 $0 $287,000 $0 $287,1 cm c) $0 $0 $0 $241,000 $1,370,000 $0 $1,611,000 $0 $1,611,1CD N $0 $0 $0 $0 $0 $0 $0 $1,428,000 Lo $1,428,10 $0 $0 $0 $0 $0 $0 $0 $18,672,000 $18,672,1 LL Q $0 $0 $0 $0 $0 $0 $0 $3,630,000 $3,630,10 J Q $0 $0 $0 $0 $0 $0 $0 $758,000 $758,1 ILL $0 $0 $0 $1,060,000 $0 $0 $1,060,000 $0 $1,060,1 v d $30,280 $30,280 $0 $0 $0 $0 $60,560 $0 $60,! N Y i $375,000 $0 $0 $0 $0 $0 $375,000 $0 $375,1 0 2 a $0 $0 $0 $0 $284,000 $1,572,000 $1,856,000 $0 $1,856,1 Co 0 N $0 $0 $0 $313,000 $1,794,000 $0 $2,107,000 $0 $2,107,1 L, N O $0 $0 $0 $0 $0 $0 $0 $2,054,000 $2,054,1 w c d $100,000 $0 $0 $625,000 $2,550,000 $0 $3,275,000 $0 $3,275,1 t $0 $0 $0 $117,000 $127,000 $1,433,000 $1,677,000 $0 c� $1,677,1 Q Packet Pg. 193 9.3.a TRANSPORTATION Project .- M PWT-34 ✓ 80th Ave W Walkway from 188th St SW to $0 $0 $0 $511,000 $1,962,000 $0 $2,473,000 $0 $2,473,1 Olympic View Dr v PWT-35 1/g4th 218th St SW Walkway from 76th Ave W to $0 $0 $0 $280,000 $1,563,000 $0 $1,843,000 $0 r $1,843,1 a Ave W PWT 36 ✓ Walnut St Walkway from 6th Ave S to 7th $0 $0 $0 $308,000 $0 $0 $308,000 $0 m $308,1 Ave S PWT-37 ✓ 216th St SW Walkway from Hwy 99 to $0 $0 $0 $233,000 $0 $0 $233,000 $0 $233,1 Li 72nd Ave W r PWT-39 ✓ Citywide Bicycle Improvements Project Str-25001 $10,000 $0 $0 $0 $0 $0 $10,000 $0 $10,1 tU PWT-40 ✓ Maplewood Dr Walkway from Main St to $0 $0 $0 $233,000 $233,000 $2,662,000 $3,128,000 $0 $3,128,1 200th St SW N PWT-41 ✓ 95th PI W Walkway from 224th St SW to $0 $0 $0 $139,000 $775,000 $0 $914,000 $0 Lo $914,1 c 220th St SW N PWT-43 ✓ SR-104 & 76th Non -Motorized $0 $0 $0 $277,000 $1,389,000 $0 $1,666,000 $0 $1,666,1 LL Transportation Improvements Q PWT 45 ✓ SR-104 Walkway HAWK to Pine/Pine $0 $0 $0 $0 $0 $3,473,000 $3,473,000 $0 $3,473,1 0 from SR-104 to 9th PWT-46 1/W 191 st St SW from 80th Ave W to 76th Ave $0 $0 $0 $0 $0 $0 $0 $762,000 z $762,1 K PWT 47 ✓ 104th Ave W I Robinhood Ln from 238th $0 $0 $0 $0 $0 $0 $0 $1,192,000 U_ $1,192,1 t) St to 106th Ave W a PWT-48 ✓ SW Ave W from 218th St SW to 220th St $0 $0 $0 $0 $0 $0 $0 $365,000 $365,1 y Y PWT-49 ✓ Ave W from 188th St SW to 186th St $0 $0 $0 $0 $0 $0 $0 $369,000 i $369,1 � SW PWT-50 ✓ 238th St SW from Hwy 99 to 76th Ave W $0 $0 $0 $211,000 $1,234,000 $0 $1,445,000 $0 $1,445,1 a PWT-55 ✓ Elm Way Walkway from 8th Ave. S to 9th Str-25003 $5,000 $0 $0 $0 $0 $0 $5,000 $0 cD $5,1 M Ave. S N PWT-60 Pedestrian Safety Program Str-25014/15 $20,180 $20,180 $0 $0 $0 $0 $40,360 $0 $40,; N 0 N PWT-66 4th Avenue Cultural Corridor $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $8,000,000 $0 $8,000,1 a� E FFRRV F?FI d TF s c� PWT-51 Ferry Storage Improvements from Pine St $0 $0 $0 $403,000 $0 $0 $403,000 $0 c° $403,1 Q to Davton St Packet Pg. 194 9.3.a TRANSPORTATION TRAFFIC CALMING PWT-52 Traffic Calming Program Str-25012/13 TRAFFIr. PI ANNINC. PWT-53 ADA Transition Plan (Right -of -Way) Update PWT-54 Transportation Plan Update Str-25009 rL?FFAI CTI?FFT PWT-64 Green Streets 236th St SW - 84th Ave W to Highway 99 EXPENSE TOTAL Federal Grants Fund 112 - Street (Gas Tax & Multi - Modal) Fund 125 - REET Fund 126 - REET Fund 421 -Water Utility Fund 422 - Stormwater Utility Fund 423 - Sewer Utility State Grants Transportation Impact Fees Unsecured Funding FUNDING TOTAL 2025-30 )25 2026 2027 2028 2029 2030 2031-45 Grand To Total c $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $249,300 $330,000 $579,: a m $0 $0 $0 $440,000 $0 $0 $440,000 $0 $440,11i r $35,000 $0 $0 $0 $0 $0 $35,000 $0 $35,1 R v 0 M O N Lo $0 $0 $0 $0 $0 $3,710,000 $3,710,000 $0 $3,710,10 $7,853,670 $6,742,160 $12,241,000 $34,067,000 $51,403,000 $50,977,000 $163,283,830 $240,703,000 $403,986,1 l.- LL Q G 1 1 J 2025 20261 128 2029 2030 1 • To Q TotalZ $1,351,200 $2,507,500 $4,463,000 $0 $0 $0 $8,321,700 $0 $8,321,' a LL $168,595 $0 $0 $0 $0 $0 $168,595 $0 $168,! a v $836,465 $295,200 $750,000 $750,000 $750,000 $750,000 $4,131,665 $11,250,000 $15,381,1 Y L $2,037,610 $773,060 $772,000 $1,247,000 $772,000 $772,000 $6,373,670 $11,580,000 $17,953,1 0 _2 $212,000 $194,400 $0 $0 $0 $0 $406,400 $0 $406,j .0 M a $501,000 $6,500 $0 $0 $0 $0 $507,500 $0 $507,! M O $236,800 $0 $0 $0 $0 $0 $236,800 $0 $236,1 N LO $2,486,000 $2,683,000 $2,547,000 $10,000,000 $9,607,000 $0 $27,323,000 $0 $27,323,1 N $24,000 $282,500 $2,579,000 $475,000 $0 $0 $3,360,500 $0 $3,360,! E $0 $0 $1,130,000 $21,595,000 $40,274,000 $49,455,000 $112,454,000 $217,873,000 $330,327,1 �a $7,853,670 $6,742,160 $12,241,000 $34,067,000 $51,403,000 $50,977,000 $163,283,830 $240,703,000 $403,986,1 Q Packet Pg. 195 PRESERVATION/ MAINTENANC - •alo Loll OIL ir Oil • --7 r h :��C_ -' � - .c: � - -fir •. _ •� F 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS PWT-01 ANNUAL STREET PRESERVATION PROGRAM Benefit Description Estimated Project Cost 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 125 - REET Fund 126 - REET Fund 421 - Water Utility Fund 423 - Sewer Utility Unsecured Funding Funding Source Total Maintains the City's pavement infrastructure and reduces the need for larger capital investment to rebuild City streets. Annual pavement preservation program to maintain City streets. $1,800,000 (2025) 2025 2026 2027 2028 2029 2030 2031-45 $110,000 $110,000 $130,000 $130,000 $130,000 $130,000 $1,950,000 $1,691,800 $745,850 $2,500,000 $2,500,000 $2,500,000 $2,500,000 $37,500,000 $1,801,800 $855,850 $2,630,000 $2,630,000 $2,630,000 $2,630,000 $39,450,000 $732,500 $295,200 $750,000 $750,000 $750,000 $750,000 $11,250,000 $732,500 $378,250 $750,000 $750,000 $750,000 $750,000 $11,250,000 $200,000 $182,400 $0 $0 $0 $0 $0 $136,800 $0 $0 $0 $0 $0 $0 $0 $0 $1,130,000 $1,130,000 $1,130,000 $1,130,000 $16,950,000 $1,801,800 $855,850 $2,630,000 $2,630,000 $2,630,000 $2,630,000 $39,450,000 Packet Pg. 197 PWT-04 MAIN ST OVERLAY FROM 6TH AVE TO 8TH AVE :amonas route ena Municipal Court Bell St RAJ z z r m MAIN ST M - r e Snodsle Frances Anderson Library Anderson Center ¢' .m C Center Field L � v I Benefit Improve pavement conditions, pedestrian accessibility (with ADA curb ramps) and bik, safety on this segment of Main Street. Description The project will provide a full -width grind and pavement overlay of Main St. from 6th Ave to 8th Ave. This project also includes upgrading all non -compliant ADA pedestrian curb ramps within the project limits, an eastbound bike lane and westboun bike sharrow markings. Estimated Project Cost $1,855,000 'includes prior year expenditures Budget Project Cost Construction Expense Total Fund 125 - REET Federal Grants Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $642,020 $0 $0 $0 $0 $0 $0 $642,020 $0 $0 $0 $0 $0 $0 $84,820 $0 $0 $0 $0 $0 $0 $557,200 $0 $0 $0 $0 $0 $0 $642,020 $0 $0 $0 $0 $0 $0 Packet Pg. 198 1 PWT-05 PUGET DR @ OVD SIGNAL UPGRADES Benefit Z .. puw,l of PUGET DR w > w > _U Q .. Edmonds a = Elementary H } 01 J St. Peters O I Lutheran Church This upgrade will provide safer roadway conditions since the hanging signal heads wil be replaced with fixed signal heads on mast arms. The new vehicle detection will c guarantee that all vehicles will be detected. Description The project will rebuild the existing traffic signal and remove the signal heads currentl on span wire and install standard traffic signal poles with mast arms. Vehicle detectioi will also be upgraded as part of this project. Estimated Project Cost $621,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $95,000 $0 $0 $0 $0 $0 $0 $0 $526,000 $0 $0 $0 $0 $0 $95,000 $526,000 $0 $0 $0 $0 $0 $95,000 $526,000 $0 $0 $0 $0 $0 $95,000 $526,000 $0 $0 Packet Pg. 199 PWT-06 SIGNAL UPGRADES - IOOTH AVE @ 238TH ST SW iickmen Perk ■' 4 3 P', .. Afton r ` MIWi 3� 237th PI SWT 1 Edmonds L Memorial , S :emetery Faith Community - Wood, i a 41111�1110 4%+ & Elemer = 1 Church . 73Eth St SW 00. L 3 'vW v 0 t< ?39th n, 1 a ; t rn � / S Benefit The existing traffic signal is near the end of its anticipated service life. Description Install new traffic signal and vehicle detection system. Estimated Project Cost $995,000 Includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $175,000 $0 $0 $0 1 $0 $0 $0 $0 $820,000 $0 $0 $0 $0 $0 $175,000 $820,000 $0 $0 $0 $0 $0 $175,000 $820,000 $0 $0 $0 $0 $0 $175,000 $820,000 $0 $0 Packet Pg. 200 PWT-07 MAIN ST a@ 3RD SIGNAL UPGRADES Underwater Park. F Civic Sprague Puget Washington State Bracketts Ferry St oDryS Play ^ Sound Landing Terminal Fire Station 17 d 144 South ailroad Ave ^- '%9 J� r b 9' Polic () Tidelands Port Office /N Q r • _ Q �Edmonds Municipal �y E ST �Q' >' , and `o .� 4, Vaterfront s _ Mini Park_ ;enter YAW Railroad Q Station ryry�r.. Z N " ourt • Veteran's b Edmonds Centennial Plaza City Hall Plaza Cl) d� Museum r J Fountain MAIN ST Cr I Benefit The existing traffic signal is near the end of its anticipated service life. Description Install new traffic signal and vehicle detection system. Estimated Project Cost $523,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $117,000 $0 $0 $0 $0 $0 $0 $0 $406,000 $0 $0 $0 $0 $0 $117,000 $406,000 $0 $0 $0 $0 $0 $117,000 $406,000 $0 $0 $0 $0 $0 $117,000 $406,000 $0 $0 Packet Pg. 201 „ PWT-61 OLYMPIC VIEW DR OVERLAY - 196TH / SR- 524 TO TALBOT RD P O�YMPIc VNo� 3 a U Eo C0 r of ymp c I Benefit Improve pavement condition and improve accessibility for pedestrians of all abilities. Description Pavement overlay along Olympic View Dr, from 196th St. SW / SR-524 to Talbot Roa along with ADA pedestrian curb ramp upgrades. Estimated Project Cost $1,500,000 Includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Federal Grants Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $100,000 $15,000 $0 $0 $0 $0 $0 $384,000 $948,700 $0 $0 $0 $0 $0 $484,000 $963,700 $0 $0 $0 $0 $0 $484,000 $263,700 $0 $0 $0 $0 $0 $0 $700,000 $0 $0 $0 $0 $0 $484,000 $963,700 $0 $0 $0 $0 $0 Packet Pg. 202 PWT-68 88TH AVENUE OVERLAY AND SIDEWALK REPAIR J 2 0��2> GET Benefit Improve pavement conditions, pedestrian accessibility (with ADA curb ramps) and pedestrian safety. Description This project will resurface 88th Ave and improve the existing asphalt sidewalk on the east side of 88th Ave from 196th St SW to 185th PI SW in the Seaview neighborhood All City utilities along this section of 88th Ave have been upgraded in recent years an( the street is ready to pave. The existing curb is in poor condition and varies in height. The project will install 6" concrete vertical curbs and repave the existing asphalt sidewalk. Estimated Project Cost $1,180,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Fund 422 - Stormwater Utility Fund 423 - Sewer Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $110,000 $0 $0 $0 $0 $0 $0 $1,070,000 $0 $0 $0 $0 $0 $0 $1,180,000 $0 $0 $0 $0 $0 $0 $585,000 $0 $0 $0 $0 $0 $0 $495,000 $0 $0 $0 $0 $0 $0 $100,000 $0 $0 $0 $0 $0 $0 $1,180,000 $0 $0 $0 $0 $0 $0 Packet Pg. 203 I }tic�'=� i -As SAFETY/ CAPACITY ANALYSI .=-;..ow if - _- 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS PWT-08 228TH ST SW FROM HWY 99 TO 95TH PL W CORRIDOR 1 •- --_•-' : ' .- .r -` nan ESPERANCE Stsv I � 2ian s --'. _. ZUIWISi•SW ° 1 i �� „'. 3 a � i Y 6i Y• -�. �-"^y 1 �1 I•l t II.•:�::S�1i � 1.i Y I I`° . i . I. - r•1 •, � � 1�- • , A l a i r`1 r_ I . t•a11m, i -•r�• •1 �Y Jml-..-j 3° -�-•' ri •/ -�� 2 i -• • 13 ° ~ •Si �� ai..1 c 22Mh S.I. SW ( 4•-T {m11 i/� 1L 1;�.r 22Nh S1 SW ° wI! /� .. Y: '6; •:-t.°I rn i ��F TS.-r J.' l; r.�11 F�i,1 :""�.I gam•.-� �8$i_rPl SW.CU 3° NW3NNNNNhWJNJL2-28TH ST 2Jo2 li A_.s-r l.•�Y•-�IIi�`�mi _ • �,. Q .. .S c O� +I,.•r Q•.'•1 .1 =.. y.�3.-230th S1 SW S 9L - •,ta.is± • ear l I.�.we Ai 03. - U m1'4 23i. t l f a. ;° ; rd I♦ fyy J� e3 -� r 1 5 Ye.- -I� �.'•:�+i 1S I"I _ ° 1 a' ]alyr 4. Benefit This project would improve active transportation safety and traffic flows along this corridor. Community Transit will evaluate the possibility of creating a new east -west bi route along 228th St. SW, if this project moves forward (connecting Edmonds Transit Station to Mountlake Terrace Transit Station). Description Widen 228th St. SW from Hwy. 99 to 95th PI. W to three lanes (with center two-way left turn lane), with curb and gutter, sidewalk, and bike lanes. The section of 228th St SW between 92nd Ave W and 80th Ave W is within Snohomish County. Estimated Project Cost $18,083,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $1,533,000 $1,590,000 $0 $0 Right of Way $0 $0 $0 $0 $1,060,000 $0 $0 Construction $0 $0 $0 $0 $0 $13,900,000 $0 Expense Total $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $0 Unsecured Funding $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $0 Funding Source Total $0 $0 $0 $1,533,000 $2,650,000 $13,900,000 $0 Packet Pg. 205 PWT-09 HWY 99 REVITALIZATION & GATEWAY PROJECT - STAGE 2 N N N a a a 3 3 0 �p5 � � o SAP ` O r O 3 3 a 212TH 51 SIV U = 0 3 � ~ N o N > 3 220TH ST SW 3 0 r w a 3 = 228TH T SW m a 3 N m � Q N = 236TH ST SWp -, 244TH ST SW I Benefit The conversion of the center two-way left turn lane to a landscaped raised median wil improve corridor safety along this Highway of Regional Significance (HRS), with an Average Daily Traffic (ADT) of — 35,000 vehicles per day. The new HAWK signal will provide a signalized pedestrian crossing between the existing traffic signals at 238th and 228th St. Description In 2023, the project constructed landscaped center medians on Highway 99 from 244 St. SW to 212th St. SW, a HAWK signal — 600' north of 234th St. SW, and gateway signs on both ends of the corridor. Plant establishment was completed in 2024. The project close-out will be completed in 2025. Estimated Project Cost $9,400,000 *includes prior year expenditures Budget Project Cost Construction Expense Total State Grants Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $15,000 $0 $0 $0 $0 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 $15,000 $0 $0 $0 $0 $0 $0 Packet Pg. 206 PWT-10 HWY 99 REVITALIZATION PROJECT - STAGE 3 a P, Mad one Ur$ i Fp� 238TH ST a School 'js� _ Os Koreen I'll, Presbyterian Church Mathay Ballinger Park Seattle Baptist Church �• '''� '' 244TH ST 1AKE BALLINGER WAY N 205TH ST 'J 204TH ST N 205Ti, I Benefit Improve aesthetics, safety, and user experience along this segment of the Hwy 99 corridor. Description The Stage 3 Highway 99 project limits are from 244th St SW to -400 feet north of 238th St. SW. The project will provide new sidewalk, landscaped planter strips, stree lighting, separated bike lanes, ADA compliant pedestrian curb ramps and utility improvements (including undergrounding of overhead utility lines). The project will al: widen the intersection of Highway 99 and 238th St. SW to provide a second northbound left turn lane widen 238th St. from Highway 99 to 84th Ave. Estimated Project Cost $27,500,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total State Grants Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,100,000 $799,000 $257,000 $0 $0 $0 $0 $884,000 $884,000 $2,232,000 $0 $0 $0 $0 $0 $0 $0 $10,000,000 $9,607,000 $0 $0 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $0 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,984,000 $1,683,000 $2,489,000 $10,000,000 $9,607,000 $0 $0 Packet Pg. 207 PWT-11 HWY 99 REVITALIZATION PROJECT - STAGE 4 ri 3z ir W w-stsw O F- ��. r� V.I• Ox Esperence Q Perk O F wZ Inactive z School Site O Esperence Baptist Church Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved. Description The Stage 4 Highway 99 project limits are from 224th St SW to -800 feet north of 220th St. SW. The project will provide new sidewalk, landscaped planter strips, stree lighting, separated bike lanes, ADA compliant pedestrian curb ramps and utility improvements (including undergrounding of overhead utility lines). The project will al: widen the intersection of Highway 99 and 220th St. SW to provide a second left turn lane for the northbound, southbound, and westbound movements. Estimated Project Cost $37,000,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $825,000 $1,000,000 $1,000,000 $475,000 $0 $0 $0 Right of Way $0 $620,000 $4,000,000 $4,480,000 $0 $0 $0 Construction $0 $0 $0 $0 $13,100,000 $10,000,000 $0 Expense Total $825,000 $1,620,000 $5,000,000 $4,955,000 $13,100,000 $10,000,000 $0 Transportation Impact Fees $0 $84,000 $2,295,500 $475,000 $0 $0 $0 Federal Grants $338,000 $536,000 $2,646,500 $0 $0 $0 $0 State Grants $487,000 $1,000,000 $58,000 $0 $0 $0 $0 Unsecured Funding $0 $0 $0 $4,480,000 $13,100,000 $10,000,000 $0 Funding Source Total $825,000 $1,620,000 $5,000,000 $4,955,000 $13,100,000 $10,000,000 $0 Packet Pg. 208 PWT-12 - _ Edmonds Public Works HWY 99 REVITALIZATION PROJECT - STAGE 5 t � r � ' t zr.�in Fi sW .a+c _ ~ ; 'am mpg 2,51h St SW _ Swedish Edmonds Benefit Improve aesthetics, safety, and user experience. In addition, future economic development will be improved along the corridor. Description Along Hwy 99 from 216th St SW to 212th St. SW, the project will add a planter strip c both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $49,700,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $530,000 $1,060,000 $1,590,000 $1,689,000 $0 $0 $0 $0 $0 $500,000 $4,188,000 $0 $0 $0 $0 $0 $0 $40,416,000 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $46,293,000 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $46,293,000 $0 $0 $0 $530,000 $1,060,000 $2,090,000 $46,293,000 Packet Pg. 209 1 PWT-13 .!I .�. I I � , �i,. _. " 11:5rtnAM<t HWY 99 M 1'i REVITALIZATION Christ � 32- � Lutheren 3 Perk end Church PROJECT - STAGE 6 a Ride m .'38TH ST SW I Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. Description Along Hwy 99 from 238th St. SW to 234th St. SW, the project will add a planter strip both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $22,500,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 Packet Pg. 210 PWT-14 HWY 99 REVITALIZATION PROJECT - STAGE 7 tort KANILt PUD Water Tenka .'28 TH Sr Shy SubStation x , LDS 229t41..hSt � � Church%i ) � W cc Ethiopian r.w►�. ;�. - ' Lr Orthodox Saint 2301A S, SW a 1ri y Michael Church _3i. 1a'1¢`�4 -_ 2 _ a] 7n1 m I tee• _ ac > mr �mr i . 1741`rT►�.,�-♦ -]♦ •-'�I O Nile Country .j`�r��ya V•�I I-i �! ~ .0 Club Golf ..�.� .:•� —� a :• Co.— �:-t wee ��•e ,- SW Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. Description Along Hwy 99 from 234th St. SW to 228th St. SW, the project will add a planter strip 1 both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $42,900,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $42,900,000 $0 $0 $0 $0 $0 $0 $42,900,000 $0 $0 $0 $0 $0 $0 $42,900,000 $0 $0 $0 $0 $0 $0 $42,900,000 Packet Pg. 211 1 PWT-15 HWY 99 REVITALIZATION PROJECT - STAGE 8 Unitarian Esperance Inactive ;3,-2SeiMsnS: Church Park School SiteWe +� Esperance ~� .8 � • Baptist - Ir I S 1 r church i� 2251n w SW a I • . , 3 . ' 225th M SW tty 'e r .- ttt- a' ~, lt� tlttttttt�. ?26th St SW 5 YPI*^t3LMrFii x ^y ti L • r?I 5'Church ■. r EDMONDS w MOUNTLAKE Z o PUD Sub 226 TH PL S Station Nile Country 228TH ST SW Club Golf I Cour— Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. Description Along Hwy 99 from 228th St. SW to 224th St. SW, the project will add a planter strip I both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $37,500,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $37,500,000 $0 $0 $0 $0 $0 $0 $37,500,000 $0 $0 $0 $0 $0 $0 $37,500,000 $0 $0 $0 $0 $0 $0 $37,500,000 Packet Pg. 212 PWT-16 HWY 99 REVITALIZATION PROJECT - STAGE 9 Swedish Edmonds I Bth St sW- 216th St SW - J� �O Benefit Improve aesthetics, safety, and user experience. In addition, future economic development would be improved along the corridor. c Description Along Hwy 99 from approximately 500 feet north of 220th St. SW to 216th St. SW, thi project will add a planter strip on both sides of the street, new street lighting, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping and other softscape treatments to identify the area as being in Edmonds. Estimated Project Cost $22,500,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 $0 $0 $0 $0 $0 $0 $22,500,000 Packet Pg. 213 PWT-17 196TH ST SW / 88TH AVE W - INTERSECTION IMPROVEMENTS a t94n N Sw Ins- r Y* Seventh Day t T 4 yy 4. Fire Adventist Station 16 V � � ,o Church Meplew Presbytt 196TH ST SW Chur, PUD Sub • AC Station � Q �R = Maplewood � Hill Perk co W I Benefit Improve traffic flow characteristics and safety at the intersection. The improvement would modify LOS to A, but increase the delay along 196th St. SW. Description Install traffic signal at the intersection of 196th St. SW @ 88th Ave. W. The modeling the 2009 Transportation Plan indicated that restricting northbound and southbound traffic to right -turn -only (prohibiting left -turn and through movements) would also address the deficiency identified at this location through 2025. This is same alternativ as one concluded by consultant in 2007 study but not recommended by City Council. This could be implemented as an alternate solution, or as an interim solution until traffic signal warrants are met. The existing LOS is F (below City Standards: LOS D). This project was ranked #6 in the Roadway Project Priority in the 2015 Transportatior Plan. Estimated Project Cost $1,366,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $279,000 $0 $0 $0 Right of Way $0 $0 $0 $0 $252,000 $0 $0 Construction $0 $0 $0 $0 $0 $835,000 $0 Expense Total $0 $0 $0 $279,000 $252,000 $835,000 $0 Unsecured Funding $0 $0 $0 $279,000 $252,000 $835,000 $0 Funding Source Total $0 $0 $0 $279,000 $252,000 $835,000 $0 Packet Pg. 214 Civic '1n ttummrngbnd Ldrnonds PWT-18 Playfieldt ; Z Perk UJ MAIN ST @ 9TH AVE z Ali #'o~ _ a Bell St ¢ Q c INTERSECTION rT Sno-Isle MAIN ST IMPROVEMENTS Library Anderson • Frances Anderson Center to Center Field W Yost Park 2 H I Benefit The existing intersection is stop -controlled for all approaches and the projected ' intersection LOS in 2035 is LOS F (below the City's concurrency standards: LOS D). c The installation of a traffic signal would improve the intersection delay to LOS B. Description Installation of a traffic signal or mini -roundabout. The project ranked #4 in the Roadway Project Priority of the 2015 Transportation Plan. The preliminary cost estimate for a new traffic signal is $1,290,000. A conceptual cost estimate for a mini - roundabout is $500,000. Estimated Project Cost $1,367,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $210,000 $0 $0 $0 $0 $0 $0 $0 $1,157,000 $0 $0 $0 $0 $0 $210,000 $1,157,000 $0 $0 $0 $0 $0 $210,000 $1,157,000 $0 $0 $0 $0 $0 $210,000 $1,157,000 $0 $0 Packet Pg. 215 PWT-19 MW 76TH AVE W @ 220TH ST SW - INTERSECTION IMPROVEMENTS _ 220TH ST SW Benefit Reduce the intersection delay and improve the LOS. The projected LOS in 2050 woul be improved from LOS F to LOS D. Improve active transportation conditions for pedestrians and bicycle riders. a 1t _ P V'RV N 'a I � Jra � ML, • •' L .' $' • i i ♦ � ■ a L to ■ yy L ms ~ I'. CCDCDAAIrC Description Reconfigure eastbound lanes to a left turn lane and through/ right turn lane. Add eastbound and westbound dedicated left turn lanes with a protected -permitted phase. Provide right turn overlap for westbound movement during southbound left turn phasE Additional improvements include wider sidewalk, bike lanes, street lighting, and variot utility improvements (including conversion overhead utility lines to underground). ROADWAY PROJECT PRIORITY #1 in 2015 Transportation Plan . Estimated Project Cost $11,000,000 *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $198,000 $253,500 $100,000 $0 $0 $0 $0 Right of Way $0 $1,235,000 $2,000,000 $0 $0 $0 $0 Construction $0 $0 $0 $3,370,000 $3,300,000 $0 $0 Expense Total $198,000 $1,488,500 $2,100,000 $3,370,000 $3,300,000 $0 $0 Transportation Impact Fees $24,000 $198,500 $283,500 $0 $0 $0 $0 Fund 421 - Water Utility $12,000 $12,000 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $6,000 $6,500 $0 $0 $0 $0 $0 Federal Grants $156,000 $1,271,500 $1,816,500 $0 $0 $0 $0 Unsecured Funding $0 $0 $0 $3,370,000 $3,300,000 $0 $0 Funding Source Total $198,000 $1,488,500 $2,100,000 $3,370,000 $3,300,000 $0 $0 Packet Pg. 216 PWT-20 SR-104 ADAPTIVE SYSTEM - 236TH TO 226TH rtlgpq,r.n A ;T SW Benefit Improve traffic flows along this regional corridor with a current Average Daily Traffic (ADT) of 25,000 vehicles per day. Description The project will add a traffic signal adaptive system on a 1.25-mile segment of SR104 from 236th St to 226th St. The system will monitor and synchronize the timing of fivE ! existing signalized intersections (SR104 @ 236th St, SR104 @ 232nd St, SR104 @ 95th PI, SR104 @ 100th Ave, SR104 @ 226th St) and improve traffic flows along i SR104. Estimated Project Cost $4,000,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 112 - Street (Gas Tax & Multi -Modal) Fund 125 - REET Fund 126 - REET Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $67,740 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,515,000 $0 $0 $0 $67,740 $0 $0 $3,515,000 $0 $0 $0 $58,595 $0 $0 $0 $0 $0 $0 $9,145 $0 $0 $0 $0 $0 $0 $0 $0 $0 $475,000 $0 $0 $0 $0 $0 $0 $3,040,000 $0 $0 $0 $67,740 $0 $0 $3,515,000 $0 $0 $0 Packet Pg. 217 PWT-21 SR-104 @ 100TH AVE W INTERSECTION Sherwood E lementnry IMPROVEMENTS PUD Su • EDMONDS WAY stetlo' w Q 2 F— o O P\., :'31st I Benefit Improve access and safety at the intersection and improve active transportation safet, Description Implement Westgate Circulation Access Plan, install mid -block pedestrian crossing along 100th Ave. W, improve safety to access the driveways within proximity to the intersection, and re -striping of 100th Ave. W with the potential addition of bike lanes This project was identified in the SR-104 Completed Streets Corridor Analysis (completed in 2015). Estimated Project Cost $4,200,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $200,000 $250,000 $0 $0 $0 $0 $0 $0 $1,100,000 $0 $0 $0 $0 $0 $0 $0 $2,650,000 $0 $0 $0 $0 $200,000 $1,350,000 $2,650,000 $0 $0 $0 $0 $200,000 $1,350,000 $2,650,000 $0 $0 $0 $0 $200,000 $1,350,000 $2,650,000 $0 Packet Pg. 218 1 PWT-22 � °227th PI �,. _ a Q a * ,O SR-104 @ 95TH PL W INTERSECTION - -' 228th St S'r: -. 228TH ST SW IMPROVEMENTS ■WEIJ `py Westgate a - -- C7 Chapel c _^ �� 10 PUD Sub Station Benefit Improve intersection safety for pedestrians and vehicles. Description Upgrade all ADA Curb Ramps; and add C-Curb for access management. This project was identified in the SR-104 Complete Streets Corridor Analysis (completed in 2015). Estimated Project Cost $287,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $45,000 $0 $0 $0 $0 $0 $0 $0 $242,000 $0 $0 $0 $0 $0 $45,000 $242,000 $0 $0 $0 $0 $0 $45,000 $242,000 $0 $0 $0 $0 $0 $45,000 $242,000 $0 $0 Packet Pg. 219 1 PWT-23 a SR-104 @a 238TH ST SW INTERSECTION Mad IMPROVEMENTS Schooll o238TH ST SW sch O,y OS, �L'9V Korean Presbyterian I Church Benefit Improve vehicular and pedestrian safety. Description Install traffic signal. This project was identified in the SR-104 Complete Street Corridl Analysis (completed in 2015). Estimated Project Cost $1,611,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $241,000 $0 $0 $0 $0 $0 $0 $0 $1,370,000 $0 $0 $0 $0 $0 $241,000 $1,370,000 $0 $0 $0 $0 $0 $241,000 $1,370,000 $0 $0 $0 $0 $0 $241,000 $1,370,000 $0 $0 Packet Pg. 220 1 PWT-24 Pd9e OLYMPIC VIEW 1 dlth DR @ W l�• ■ �� -� i ' ,, Q Post � 1aacngsw F 76TH AVE W = Office r INTERSECTION Seaview Park otYM # `� PAC VIEW y � IMPROVEMENTS DR 00 o� 2Z Z ll.l J P.— Benefit The improvement will reduce the intersection delay. The projected Level of Service is LOS F in 2035, which is below the City's concurrency standards (LOS D). The project will improve the Level of Service to LOS B. Description Install traffic signal (the intersection currently stop controlled for all movements) (ROADWAY ROJECT PRIORITY in 2015 Transportation Plan: #11). Estimated Project Cost $1,428,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $244,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,184,000 $0 $0 $0 $0 $0 $0 $1,428,000 $0 $0 $0 $0 $0 $0 $1,428,000 $0 $0 $0 $0 $0 $0 $1,428,000 Packet Pg. 221 PWT-25 � Q a v, N Q 212TNSlSW 3 84TH AVE W (212TH ST ¢ ` Bo�oo1"�P ' "3 N P ~ N 22°TH ST SW SW TO 238TH ST SW) 3 3 3 c� a' a 3 a N o I 228TH ST SW 3 228TH ST3� D = as F4 n � A 236TH ST: I Benefit Improve traffic flow, access and active transportation uses by installing a center two way left turn lane, sidewalks, bike lanes and street lighting. Description Widen 84th Ave. W to (3) lanes with curb, gutter, bike lanes, and sidewalk on each side of the street. (part of this project was ranked #6 in the Long Walkway list of the ! 2015 Transportation Plan). Estimated Project Cost $18,672,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $2,380,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,292,000 $0 $0 $0 $0 $0 $0 $18,672,000 $0 $0 $0 $0 $0 $0 $18,672,000 $0 $0 $0 $0 $0 $0 $18,672,000 Packet Pg. 222 1 PWT-26 Seattle Lake SR-104 a@ 76TH AVE W Baptist > Ballinger FO Church Q INTERSECTION IMPROVEMENTS N205TH ST N2DSTH ��'" • `r sT LAKE BALLINGER WAY ,2 W N 204TH Plv ?fib TH Pt 4 Q Q (O Z 2 p Q: rry.iO3RDR. 3 g Op.N��N�Q7ryn.y Benefit Improve access, safety and delay at the intersection. Description Add a second westbound left turn lane along SR-104. This project was identified in tl SR-104 Complete Street Corridor Analysis (completed in 2015). Estimated Project Cost $3,630,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $541,000 $0 $0 $0 $0 $0 $0 $3,089,000 $0 $0 $0 $0 $0 $0 $3,630,000 $0 $0 $0 $0 $0 $0 $3,630,000 $0 $0 $0 $0 $0 $0 $3,630,000 Packet Pg. 223 PWT-27 OLYMPIC VIEW DR @ 174TH ST SW INTERSECTION IMPROVEMENTS 172nd PI `'� 'W 172nd St St., MF, • V % O` 172nd St Sw 9 as >>3 0 Olympic o� rd St SW 173rd 5! C. Q View Open aaa '14F B�Cl/�O space 1'3rd PI SW =o Warn St sw 3 � 0 s a Q v � + 3 176th St S4'J St. Thomas Moore School Benefit Improve intersection efficiency and safety of drivers accessing either street. Description Widen Olympic View Dr. to add a northbound left turn lane for 50' storage length. Shi the northbound lanes to the east to provide an acceleration lane for eastbound left turns. Install traffic signal to increase the LOS and reduce intersection delay. (ROADWAY PROJECT PRIORITY in 2015 Transportation Plan: #13) Estimated Project Cost $758,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $127,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $631,000 $0 $0 $0 $0 $0 $0 $758,000 $0 $0 $0 $0 $0 $0 $758,000 $0 $0 $0 $0 $0 $0 $758,000 Packet Pg. 224 PWT-28 175TH ST SW SLOPE REPAIR Snohomish County Perk Benefit Repair roadway and stabilize slope embankment. Description The project will stabilize the roadway subgrade and embankment and rebuild the damaged pavement on 175th St. SW. Estimated Project Cost $1,060,000 'includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $0 ! $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,060,000 $0 $0 $0 $0 $0 $0 $1,060,000 $0 $0 $0 $0 $0 $0 $1,060,000 $0 $0 $0 $0 $0 $0 $1,060,000 $0 $0 $0 Packet Pg. 225 PWT-59 TRAFFIC SIGNAL PROGRAM Benefit Improve reliability of traffic signal operation. Description This program started in 2019 and will provide new signal upgrades, such as vehicle detection at intersections, new vehicle/pedestrian head equipment and other signal - related upgrades. These improvements will improve the safety of the City's transportation system. Estimated Project Cost $30,280 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,000 $1,000 $0 $0 $0 $0 $0 $29,280 $29,280 $0 $0 $0 $0 $0 $30,280 $30,280 $0 $0 $0 $0 $0 $30,280 $30,280 $0 $0 $0 $0 $0 $30,280 $30,280 $0 $0 $0 $0 $0 Packet Pg. 226 PWT-70 SAFETY ACTION PLAN Benefit [-I pr)R Complete this document so safety projects for all modes of transportation can be completed (by securing future grants). Description A comprehensive safety plan aimed at reducing and eliminating serious -injury and fat crashes affecting all roadway users. In order to qualify for future Infrastructure Implementation Grant or Planning / Demonstration Grant (through Safe Streets for Al SS4A, the project needs to be identified in this plan. i Estimated Project Cost $375,000 'includes prior year expenditures Budget Project Cost Design Expense Total Federal Grants Fund 112 - Street (Gas Tax & Multi -Modal) Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $375,000 $0 $0 $0 $0 $0 $0 $375,000 $0 $0 $0 $0 $0 $0 $300,000 $0 $0 $0 $0 $0 $0 $75,000 $0 $0 $0 $0 $0 $0 $375,000 $0 $0 $0 $0 $0 $0 Packet Pg. 227 1 NON -MOTORIZED TRANSPORTATIO 44, oil oil .x 1 , 1 _ 4 J 0 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS PWT_29 EDh10NDS WAY I PUD Sub Westgate Station 232ND ST SW WALKWAY FROM 100TH AVE TO SR-104 3 Salem Edmonds > Lutheran Heights < Church x K-'12 0 Scriber Lake High School Benefit This project would improve pedestrian safety. Description Install sidewalk along 232nd St. SW from 100th Ave. W to SR-104. This project rankE #3 in the Long Walkway List of 2015 Transportation Plan. Estimated Project Cost $1,856,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $284,000 $0 $0 $0 $0 $0 $0 $0 $1,572,000 $0 $0 $0 $0 $0 $284,000 $1,572,000 $0 $0 $0 $0 $0 $284,000 $1,572,000 $0 $0 $0 $0 $0 $284,000 $1,572,000 $0 Packet Pg. 229 PWT-30 236TH ST SW WALKWAY FROM - MADRONA ELEM TO - 97TH AVE W Elementary maarona I Benefit This project would improve pedestrian safety. Description Install sidewalk with curb and gutter along 236nd St. SW from Madrona Elementary tc 97th Ave. W. This project ranked #4 in Long Walkway list of the 2015 Transportation Plan. L Estimated Project Cost $2,107,000 `includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $313,000 $0 $0 $0 $0 $0 $0 $0 $1,794,000 $0 $0 $0 $0 $0 $313,000 $1,794,000 $0 $0 $0 $0 $0 $313,000 $1,794,000 $0 $0 $0 $0 $0 $313,000 $1,794,000 $0 $0 Packet Pg. 230 PWT-31 236TH ST SW WALKWAY FROM HWY Benefit Description � 3 a a > a sCU 0 I This project would improve pedestrian safety. Install sidewalk along 236th St. SW from Hwy 99 to 76th Ave. W. This project rankec #10 in Long Walkway List of the 2015 Transportation Plan. Estimated Project Cost $2,054,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $0 $0 $0 $293,000 Right of Way $0 $0 $0 $0 $0 $0 $0 Construction $0 $0 $0 $0 $0 $0 $1,761,000 Expense Total $0 $0 $0 $0 $0 $0 $2,054,000 Unsecured Funding $0 $0 $0 $0 $0 $0 $2,054,000 Funding Source Total $0 $0 $0 $0 $0 $0 $2,054,000 Packet Pg. 231 1 PWT-32 84TH AVE W WALKWAY FROM Lutheer`hr an - Perk and Church 238TH ST SW TO Ride m 0 234TH ST SW N $ 3 9L a x 238TH ST SW Benefit This project would improve pedestrian safety. Description The walkway project proposed approximately 1,000 LF of new sidewalk on the east side of 84th Ave W with ADA compliant pedestrian curb ramps. Estimated Project Cost $3,325,000 'includes prior year expenditures Budget Project Cost Design ROW Construction Expense Total Fund 126 - REET Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $100,000 $0 $0 $296,000 $0 $0 $0 $0 $0 $0 $329,000 $0 $0 $0 $0 $0 $0 $0 $2,550,000 $0 $0 $100,000 $0 $0 $625,000 $2,550,000 $0 $0 $100,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $625,000 $2,550,000 $0 $0 $100,000 $0 $0 $625,000 $2,550,000 $0 $0 Packet Pg. 232 PWT-33 80TH AVE W WALKWAY FROM 212TH ST SW TO 206TH ST SW Benefit Description Elementary College Pine Ridge Place Park Middle MAIN ST LYNNWOODz08TH ST SW EDMONDS Edmc Pub Edmonds I Water Tank Jeremiah Woodway 212TH ST SW Center High School The improvements will improve active transportation safety (including for school kids ' due to proximity of several schools). c Install sidewalk along 80th Ave. W from 206th St. SW to 212th St. SW with curb and gutter. This project ranked #1 in Long Walkway List of the 2015 Transportation Plan Estimated Project Cost $1,677,000 *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $117,000 $127,000 $0 $0 $0 $0 $0 $0 $0 $1,433,000 $0 $0 $0 $0 $117,000 $127,000 $1,433,000 $0 $0 $0 $0 $117,000 $127,000 $1,433,000 $0 $0 $0 $0 $117,000 $127,000 $1,433,000 $0 Packet Pg. 233 1 PWT-34 80TH AVE W WALKWAY FROM 188TH ST SW TO OLYMPIC VIEW DR MON�yO 3 LYNNWOOD o 181In P1 SW I 1881h PI w Benefit This project would improve pedestrian safety. Description Install sidewalk along 80th Ave. W from 188th St. SW to OVD. This project ranked #1 in Long Walkway List of the 2015 Transportation Plan. Estimated Project Cost $2,473,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $511,000 $0 $0 $0 $0 $0 $0 $0 $1,962,000 $0 $0 $0 $0 $0 $511,000 $1,962,000 $0 $0 $0 $0 $0 $511,000 $1,962,000 $0 $0 $0 $0 $0 $511,000 $1,962,000 $0 $0 Packet Pg. 234 1 PWT-35 218TH ST SW WALKWAY FROM 76TH AVE W TO 84TH AVE W Chase Lake Elementary tamonas vwooaway nign Swedish 3 - School Edmo u, 3 > Chase Lake Q School W _ Q 00 Edmonds ESPERANCE Church of God 220TH ST SW Benefit The improvements will improve pedestrian safety. Description Install sidewalk along 218th St. SW from 76th Ave. W to 84th Ave. W with curb and gutter. This project ranked #2 in Long Walkway List of the 2015 Transportation Plan Estimated Project Cost $1,843,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $280,000 $0 $0 $0 $0 $0 $0 $0 $1,563,000 $0 $0 $0 $0 $0 $280,000 $1,563,000 $0 $0 $0 $0 $0 $280,000 $1,563,000 $0 $0 $0 $0 $0 $280,000 $1,563,000 $0 $0 Packet Pg. 235 PWT-36 WALNUT ST WALKWAY FROM 6TH AVE S TO w 7TH AVE S Benefit This project will improve pedestrian safety along this stretch. Maple St N a Cedar St s f Description Install sidewalk on the south side of Walnut St. from 6th Ave. S to 7th Ave. S. This project is ranked #9 in the Short Walkway List (from 2015 Transportation Plan). Estimated Project Cost $308,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $53,000 $0 $0 $0 $0 $0 $0 $255,000 $0 $0 $0 $0 $0 $0 $308,000 $0 $0 $0 $0 $0 $0 $308,000 $0 $0 $0 i $0 $0 $0 $308,000 $0 $0 $0 Packet Pg. 236 PWT-37 21 sch sc sw , 216TH ST SW � Q r WALKWAY FROM HWY o?�o Swedish Q�2 99 TO 72ND AVE W Edmonds ;, .,i, �vr �,ce 216th St sw a� Benefit To provide a safe and desirable walking route. Description Install 150' sidewalk on north side of 216th St. SW from Hwy. 99 to 72nd Ave. W - (completing a missing link on north side of 216th St. SW). This project is ranked #3 in the Short Walkway List (from 2015 Transportation Plan). Estimated Project Cost $233,000 `includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $35,000 $0 $0 $0 $0 $0 $0 $198,000 $0 $0 $0 $0 $0 $0 $233,000 $0 $0 $0 $0 $0 $0 $233,000 $0 $0 $0 $0 $0 $0 $233,000 $0 $0 $0 Packet Pg. 237 PWT-39 CITYWIDE BICYCLE IMPROVEMENTS PROJECT Benefit This project will create new bike connections to various destination points throughout the City (such as schools, parks, Downtown, Sound Transit Station). Sound Transit awarded the grant to fund improvements that will provide more convenient access so that more people can use Sound Transit services. Description The project added bike lanes or sharrows on the following streets: • 100th Ave/9th Ave from 244th St to Walnut St • Walnut/Bowdoin Way from 9th Ave to 84th Ave • 228th St. from 76th Ave to 80th Ave • Bike sharrows on 80th Ave from 228th St. to 220th St. Pedestrian crossing improvements including curb ramps, rectangular rapid flashing beacons (RRFB) and signing were installed at 100th Ave & 224th St, 9th Ave & Pine St, Bowdoin Way& 96th Ave and Bowdoin Way & Pioneer Way. The construction wa: completed in 2024 and project close-out is scheduled for 2025. Estimated Project Cost $2,800,000 Includes prior year expenditures Budget Project Cost Construction Expense Total Fund 125 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $10,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 $10,000 $0 $0 $0 $0 $0 $0 Packet Pg. 238 PWT-40 MAPLEWOOD DR WALKWAY FROM MAIN ST TO 200TH ST SW a - U a a Benefit Create pedestrian connection between Maplewood Elementary School on 200th St. S and Main St., by encouraging kids to use non -motorized transportation to walk to / froi school. Description Construct sidewalk on Maplewood Dr. from Main St. to 200th St. SW (- 2,700'). A sidewalk currently exists on 200th St. SW from Main St. to 76th Ave. W, adjacent to Maplewood Elementary School (rated #18 in the Long Walkway list of the 2015 Transportation Plan). Estimated Project Cost $3,128,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $233,000 $233,000 $0 $0 $0 $0 $0 $0 $0 $2,662,000 $0 $0 $0 $0 $233,000 $233,000 $2,662,000 $0 $0 $0 $0 $233,000 $233,000 $2,662,000 $0 $0 $0 $0 $233,000 $233,000 $2,662,000 $0 Packet Pg. 239 PWT-41 'H ST SW 95TH PL W WALKWAY o� p" F U FROM 224TH ST SW TO Westgate Elementary '� �a 'r 's $c i v j W W 111s�5 ''+ ^ , 3 a L 220TH ST SW G 4r L 3'` a ` ♦ �. fv . d L ►0, I -Ill J 3 > O �r r► a -mot �•.wn nan ssw WINN • ..IA r� .� Q= C 1 I Benefit This project would improve pedestrian safety. U Description Install sidewalk along 95th PI. W from 224th St. SW to 220th St. SW with curb and gutter. This project ranked #8 in the Long Walkway List of the 2015 Transportation Plan. U_ Estimated Project Cost $914,000 `includes prior year expenditures lb - Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $139,000 $0 $0 $0 Construction $0 $0 $0 $0 $775,000 $0 $0 Expense Total $0 $0 $0 $139,000 $775,000 $0 $0 Unsecured Funding $0 $0 $0 $139,000 $775,000 $0 $0 Funding Source Total $0 $0 $0 $139,000 $775,000 $0 $0 I" Packet Pg. 240 PWT-43 Senttle 3 Baptlst w Lake N- FoMoy Church = saving.. SR-104 & 76TH NO MOTORIZED TRANSPORTATION N 205TH ST N 205TH ST LAKE BALLINGER WAY IMPROVEMENTS N20dTH PL y?04fH Pl w a Z a a 0 0 F.Nf_rh•u7Np. `fy,V Ae\ Benefit Improve active transportation safety along this section of the Interurban Trail and across SR-104. Description Extend bike lanes within proximity of the intersection in northbound and southbound directions. Install APS on all corners and new ADA curb ramps. Estimated Project Cost $1,666,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $277,000 $0 $0 $0 $0 $0 $0 $0 $1,389,000 $0 $0 $0 $0 $0 $277,000 $1,389,000 $0 $0 $0 $0 $0 $277,000 $1,389,000 $0 $0 $0 $0 $0 $277,000 $1,389,000 $0 $0 Packet Pg. 241 PWT-45 SR-104 WALKWAY HAWK TO PINE/PINE FROM SR-104 TO 9TH Marsh Ed, City Park C Benefit This project will improve pedestrian connectivity between the residential areas along i 3rd Ave. S to Downtown Edmonds and City Park. s s Description Installation of sidewalk with ADA curb ramps along SR-104 from the HAWK signal to Pine St and along Pine St from SR-104 to 9th Ave S Estimated Project Cost $3,473,000 ° s *includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $579,000 $0 $0 $0 $0 $0 $0 $2,894,000 $0 $0 $0 $0 $0 $0 $3,473,000 $0 F $0 $0 $0 $0 $0 $3,473,000 $0 � ° $0 $0 $0 $0 $0 $3,473,000 $0 C Packet Pg. 242 PWT-46 191 ST ST SW FROM 80TH AVE W TO 76TH AVE W 190th St SW Lynndale Park 1is . 5 ■• I <y i ALI( • i �Jti� L nnc f Sierra Park ,. 1b O O '1- y 3 'iisOO /9's( 3r �lemer S t I t 3 w > t Q 2 t � a � It` Benefit This project would improve pedestrian safety. Description Install sidewalk along 191th St. SW from 80th Ave. W to 76th Ave., with curb and gutter. This project ranked #8 in Long Walkway List of the 2015 Transportation Plan Estimated Project Cost $762,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $762,000 $0 $0 $0 $0 $0 $0 $762,000 $0 $0 $0 $0 $0 $0 $762,000 $0 $0 $0 $0 $0 $0 $762,000 Packet Pg. 243 PWT-47 104T H AVE W / ROBINHOOD LN FROM 238TH ST TO 106TH AVE W £ Salem 5 Edmonds Lutheran Heights Church Wach�isett Rrl K-12 C y � Scriber Lake l t Z High School s 00 i O� 3 G 3� Q i361h P, SW Hickman ti o = S S Perk 3 8 Edmonds Faith s Memorial Community { Cemetery Church Benefit This project would improve pedestrian safety. .611 Description Install sidewalk along 104th Ave. W from 238th ST. SW to 106th Ave. W, with curb al s gutter. This project ranked #10 in the Long Walkway List of the 2015 Transportation ` Plan. u c s Estimated Project Cost $1,192,000 0 'includes prior year expenditures t Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 1 $0 $0 $0 $0 $0 $0 $1,192,000 $0 $0 $0 $0 $0 $0 $1,192,000 ; $0 $0 $0 $0 $0 $0 $1,192,000 i $0 $0 $0 $0 $0 $0 $1,192,000 Packet Pg. 244 PWT-48 80TH AVE W FROM 218TH ST SW TO 220TH ST SW 3 Chase Lake .. � . School W > 0 M w ra �'• ��•c d � i � i Q y •r l* MGM .. , •• _ •iA = 218th St SW 3 3 00 ° a �•. a I 220TH ST SW AM ` + 3 ss Edmonds ■ � na1' 4b > � CIA i ■ S 7 Lo Jr 7. Church .r=. ■ • �' ' ' of God ESPERANCE I Benefit This project would improve pedestrian safety. Description Install sidewalk along 80th Ave. W from 218th ST. SW to 220th ST. SW, with curb an ! gutter. This project ranked #7 in the Short Walkway List of the 2015 Transportation Plan. Estimated Project Cost $365,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $365,000 $0 $0 $0 $0 $0 $0 $365,000 $0 $0 $0 $0 $0 $0 $365,000 $0 $0 $0 $0 $0 $0 $365,000 Packet Pg. 245 1 PWT-49 3 185th PI SW it ` ' ' ` Seaview LLJ Park 84TH AVE W FROM St SW 188TH ST SW TO 187th PI SW PAP 186TH ST SW 4 IL4 3 187th St SW 3 r z , S a, ri` i N Ig � �� q,* <� 3th St sW 3 7 API w� �,• Seaview a I Elementary _ Benefit This project would improve pedestrian safety. Description Install sidewalk along 84th Ave. W from 188th St. SW to 186th St. SW., with curb anc ! gutter. This project ranked #5 in Short Walkway List of the 2015 Transportation Plan Estimated Project Cost $369,000 'includes prior year expenditures Budget Project Cost Design, ROW, and Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $369,000 $0 $0 $0 $0 $0 $0 $369,000 $0 $0 $0 $0 $0 $0 $369,000 $0 $0 $0 $0 $0 $0 $369,000 Packet Pg. 246 1 PWT-50 h 238TH ST SW FROMT7: - t HWY 99 TO 76TH AVE W > .� .• r■� to � 000 ;gnrh SI SWMethey Bellinger I Perk Benefit This project would improve pedestrian safety. Description Install sidewalk along 238th St. SW from Hwy 99 to 76th Ave. W. This project rankec #10 in Long Walkway List of the 2015 Transportation Plan. Estimated Project Cost $1,445,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $211,000 $0 $0 $0 $0 $0 $0 $0 $1,234,000 $0 $0 $0 $0 $0 $211,000 $1,234,000 $0 $0 $0 $0 $0 $211,000 $1,234,000 $0 $0 $0 $0 $0 $211,000 $1,234,000 $0 $0 Packet Pg. 247 1 PWT-55 ELM WAY WALKWAY FROM 8TH AVE. S TO 9TH AVE. S 7th and Elm Park LA s to A �3 W Q 220TH ST SW Benefit The project will improve pedestrian safety and provide a missing link of sidewalk on Elm Way between 8th Ave and 9th Ave. Description The walkway project is ranked #6 on the short walkway list from the 2015 Transportation Plan. The project constructed approximately 700 feet of new sidewalk; six pedestrian curb ramps and modify the existing stormwater system on Elm Way between 8th Ave. S and 9th Ave. S. Construction was completed in 2024. Project closeout in 2025. Estimated Project Cost $1,000,000 'includes prior year expenditures Budget Project Cost Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $5,000 $0 $0 $0 $0 $0 $0 $5,000 $0 $0 $0 $0 $0 $0 $5,000 $0 $0 $0 $0 $0 $0 $5,000 $0 $0 $0 $0 $0 $0 Packet Pg. 248 PWT-60 PEDESTRIAN SAFETY PROGRAM Benefit Improve safety at pedestrian crossings. Description This program started in 2019 and will provide pedestrian safety improvements, such additional signage / striping, flashing LED's around stop signs, or other improvement; These improvements will improve the safety of the City's transportation system. Estimated Project Cost $20,180 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,000 $1,000 $0 $0 $0 $0 $0 $19,180 $19,180 $0 $0 $0 $0 $0 $20,180 $20,180 $0 $0 $0 $0 $0 $20,180 $20,180 $0 $0 $0 $0 $0 $20,180 $20,180 $0 $0 $0 $0 $0 Packet Pg. 249 PWT-66 4TH AVENUE CULTURAL CORRIDOR Benefit The corridor improvements in the public right of way will encourage pedestrian traffic and provide a strong visual connection between the ECA and downtown retail. Improvements will enhance connectivity as an attractive walking corridor and contribu to the economic vitality in downtown. The project has been supported by the commun in the 2014 Community Cultural Plan and in the goals and priorities for the State certified Creative District. This project is supported by the 2022 Parks, Recreation anc Open Space (PROS) Plan. Description Final design of 4th Avenue Cultural Corridor to include site design and construction documents for a safe, pedestrian friendly, and art enhanced corridor in the public righ of way which provides a strong visual connection along 4th Avenue N between Main Street and Edmonds Center for the Arts. Interim work on this project since the concei was developed includes a 2015 temporary light artwork "Luminous Forest", as well as preliminary design development through 2020-21. Funding for this project has not be( secured at this time. The 4th Avenue Cultural Corridor Project is managed by the Community Services/Economic Development Department. Estimated Project Cost $9,206,600 Includes prior year expenditures Budget Project Cost Design Right of Way Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $1,000,000 $500,000 $0 $0 $0 $0 $0 $0 $500,000 $0 $0 $0 $0 $0 $0 $0 $6,000,000 $0 $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $0 $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $0 $0 $0 $0 $1,000,000 $1,000,000 $6,000,000 $0 Packet Pg. 250 9.3.a New— I Packet Pg. 251 1 PWT-51 Olympic Railroad Sno-Isle) Beech Park Station Dayton Lib FERRY STORAGE St Edmlazaonds Hazel Christian Pugel Sound City Edmonds Miller Science Port d Treatment Plant Plaza Church Edmonds IMPROVEMENTS FROM Wildlife Refuge PINE ST TO DAYTON ST a a Edmonds Marsh a Edmonds Marsh Marina Beach city Perk i 0 Benefit Reduce conflicts between ferry storage and access to local driveways. Description Modify existing lane channelization on SR104 to add vehicle storage for ferry users. Estimated Project Cost $403,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $61,000 $0 $0 $0 $0 $0 $0 $342,000 $0 $0 $0 $0 $0 $0 $403,000 $0 $0 $0 $0 $0 $0 $403,000 $0 $0 $0 $0 $0 $0 $403,000 $0 $0 $0 Packet Pg. 252 9.3.a v 15 M P H I Packet Pg. 253 I EML9.3.a�� PWT-52 TRAFFIC CALMING PROGRAM Benefit Reduce vehicle speeds on City streets that qualify under the City's Traffic Calming Policy. Description Install traffic calming devices along selected stretches throughout the City with speeding issues (through completion of detailed evaluation). This ongoing annual program started in 2015 and is included in the City's 6-year Transportation Improvement Program (TIP) and Capital Improvement Program (CIP). Estimated Project Cost $80,650 '`includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 126 - REET Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $10,000 $10,000 $2,000 $2,000 $2,000 $2,000 $30,000 $70,650 $70,650 $20,000 $20,000 $20,000 $20,000 $300,000 $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $330,000 $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $330,000 $80,650 $80,650 $22,000 $22,000 $22,000 $22,000 $330,000 Packet Pg. 254 TRAFFIC PLANNINI I 'lip �\ I ni ►�_ .y wL IL 1,2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM I CAPITAL IMPROVEMENTS PROJECTS PWT-53 ADA TRANSITION PLAN (RIGHT-OF-WAY) UPDATE Benefit Inventories and prioritizes ADA issues in the City right of way, as well as City building: and parks facilities. Description The 2017 Transition Plan completed an ADA evaluation and prioritization of the City's street right-of-way. This decision package will update the 2017 plan and expand the evaluation to include City Buildings and Parks facilities. The Plan will inventory physical barriers preventing accessibility and develop actions and preliminary cost estimates to address ADA non-compliance. Estimated Project Cost $440,000 *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $440,000 $0 $0 $0 Expense Total $0 $0 $0 $440,000 $0 $0 $0 Unsecured Funding $0 $0 $0 $440,000 $0 $0 $0 Funding Source Total $0 $0 $0 $440,000 $0 $0 $0 -10 Packet Pg. 256 PWT-54 TRANSPORTATION PLAN UPDATE Benefit Based upon existing and projected future land use and travel patterns, the Transportation Plan describes roadway pedestrian, bicycle and transit infrastructure and services and provides an assessment of existing and projected future transportation needs. The Plan will establish the transportation priorities and guides & development of the six -year Transportation Improvement Program (TIP), Capital Improvement Program (CIP), Capital Facilities Plan (CFP) and introduce Multimodal Level of Service (MMLOS). Description The Transportation Plan serves as the transportation element of the City's Comprehensive Plan and is being updated in coordination with the 2024 Comprehensive Plan Update. The plan was last updated in 2015. The Transportation Plan Update will be completed in Fall 2024. The funding in 2025 will develop the new multi -modal impact fee and provide staff training on implementin, the program on private development projects. Estimated Project Cost $406,000 "includes prior year expenditures Budget Project Cost 2025 Planning $35,000 Expense Total $35,000 Fund 112 - Street (Gas Tax & $35,000 Multi -Modal) Funding Source Total $35,000 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 A $0 $0 $0 $0 Packet Pg. 257 GREEN STREET; • 11 ' +T a3♦ ` •�I — �) •` Y• , � I t A Anilm• ' .• ',� ..� 44 _ - \ y � / - fir! Y ��P1� ` �. �,.0 �! ♦ . 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS PWT-64 GREEN STREETS 236TH ST SW - 84TH AVE W TO HIGHWAY 99 " ry Benefit Incorporating green streets into the urban fabric of the City of Edmonds is intended to demonstrate how trees, vegetation, engineered green stormwater solutions, physical and visual narrowing of vehicular lane widths, and shortening pedestrian crossings wii curb bulbs help to slow traffic, ameliorate climate change impacts, and reinforce desired land use and transportation patterns on appropriate street rights -of -way. This project is intended to increase the livability of a diverse, growing city. Description The City of Edmonds proposes the development of this project to demonstrate how green infrastructure can both address stormwater flows and enhance the streetscape to benefit the Hwy 99 neighborhood and the downtown core. This project includes the following elements: • Roadway narrowing to reduce traffic speeds and to reduce impervious surface (vehicular capacity retained) • Sidewalks and planting strips added • Bioretention cells collect runoff from the road through curb cuts • Bioretention cells collect runoff directly from sidewalks • Public private partnership potential with Housing Hope and Terrace Place developments. Estimated Project Cost $3,710,000 Includes prior year expenditures Budget Project Cost Design Construction Expense Total Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $371,000 $0 $0 $0 $0 $0 $0 $3,339,000 $0 $0 $0 $0 $0 $0 $3,710,000 $0 $0 $0 $0 $0 $0 $3,710,000 $0 $0 $0 $0 $0 $0 $3,710,000 $0 Packet Pg. 259 WAT E it tea.: k l A:. - �� low�� ` It s i ` OHM k-4 ' •w i C. 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.3.a ProjectDIP 20252026 2027 20281' 20301 1 1 . -a . . r- M PWW-01 Annual Waterline Overlay (2024) Str-25025 $500 $0 $0 $0 $0 $0 $500 $0 a $! v PWW-02 2027 Water Comprehensive Plan Update 670-25017 $0 $150,000 $350,000 $0 $0 $0 $500,000 $0 c $500,1 a PWW-03 Phase 14 Annual Replacement Program (2024) Cap-25029 $15,000 $0 $0 $0 $0 $0 $15,000 $0 rn $15,1 r PWW-04 Phase 15 Annual Replacement Program (2025) Cap-25003 $3,533,000 $0 $0 $0 $0 $0 $3,533,000 $0 $3,533,1 li r PWW-05 Phase 16 Annual Replacement Program (2026) Cap-25004/35 $547,000 $3,289,000 $0 $0 $0 $0 $3,836,000 $0 $3,836,1 M U PWW-06 Phase 17 Annual Replacement Program (2027) Cap-25036 $0 $569,000 $3,966,000 $0 $0 $0 $4,535,000 $0 0 $4,535,1 c N PWW-07 Phase 18 Annual Replacement Program (2028) $0 $0 $592,000 $4,124,000 $0 $0 $4,716,000 $0 Lo $4,716,1 c N PWW-08 Phase 19 Annual Replacement Program (2029) $0 $0 $0 $616,000 $4,289,000 $0 $4,905,000 $0 $4,905,1 � Q PWW-10 Phase 20 Annual Replacement Program (2030) $0 $0 $0 $0 $641,000 $4,460,000 $5,101,000 $0 $5,101,1 0 J Q PWW-11 Yost & Seaview Reservoir Repairs & Upgrades Cap-25001/34 $4,760,000 $3,850,000 $0 $0 $0 $0 $8,610,000 $0 $8,610,1 PWW-20 Phase 21 Annual Replacement Program (2031) & $0 $0 $0 $0 $0 $666,000 $666,000 $106,764,000 $107,430,1 v Future Projects - a EXPENSE TOTAL $8,855,500 $7,858,000 $4,908,000 $4,740,000 $4,930,000 $5,126,000 $36,417,500 $106,764,000 $143,181,! v N Y i O Funding Source 2025 2026 2027 20281' 2030 1 1 2031-45. To. V Total 7 Fund 421 - Water Utility $8,855,500 $7,858,000 $4,908,000 $4,740,000 $4,930,000 $5,126,000 $36,417,500 $106,764,000 $143,181,! o FUNDING TOTAL $8,855,500 $7,858,000 $4,908,000 $4,740,000 $4,930,000 $5,126,000 $36,417,500 $106,764,000 M $143,181,! N In N O N C N E M t) r r Q Packet Pg. 261 PWW-01 ANNUAL WATERLINE OVERLAY (2024) Benefit Improve overall pavement condition in locations that were excavated and patched duE ' to the Annual Waterline Replacement Projects. Description Road pavement overlays will cover areas of roadways that were excavated and patched in previous years as part of the Waterline Replacement Projects. Estimated Project Cost $295,000 (2024) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $500 $0 $0 $0 $0 $0 $0 Expense Total $500 $0 $0 $0 $0 $0 $0 Fund 421 - Water Utility $500 $0 $0 $0 $0 $0 $0 Funding Source Total $500 $0 $0 $0 $0 $0 $0 Packet Pg. 262 PWW-02 2027 WATER COMPREHENSIVE PLAN UPDATE Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs. Description The existing water comprehensive plan was last updated in 2017 and is required to bi updated by the State Dept of Health (DOH) every 10 years. This project would be a comprehensive evaluation of the City's drinking water system, its replacement program, and operations. It will include recommendations for improvements or adjustments with recommended priorities for selecting future capital maintenance projects. Estimated Project Cost $500,000 *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $150,000 $350,000 $0 $0 $0 $0 Expense Total $0 $150,000 $350,000 $0 $0 $0 $0 Fund 421 -Water Utility $0 $150,000 $350,000 $0 $0 $0 $0 Funding Source Total $0 $150,000 $350,000 $0 $0 $0 $0 Packet Pg. 263 PWW-03-09,20 PHASE 14-35 WATER REPLACEMENT PROJECTS (2024-45) Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of breakages and leakage, improve fire flows, and decrease overall day to day maintenance costs. Description Per the approved 2017 Water Comprehensive Plan, the projects will replace/maintain pipe and related appurtenances at various locations throughout the City due to old ag being undersized, need to increase flow or pressure, or more prone to breakage due its material properties. Estimated Project Cost $4.2 to $9.2 million/year 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 421 - Water Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $590,100 $569,000 $592,000 $616,000 $641,000 $666,000 $13,873,000 $3,504,900 $3,289,000 $3,966,000 $4,124,000 $4,289,000 $4,460,000 $92,891,000 $4,095,000 $3,858,000 $4,558,000 $4,740,000 $4,930,000 $5,126,000 $106,764,000 $4,095,000 $3,858,000 $4,558,000 $4,740,000 $4,930,000 $5,126,000 $106,764,000 $4,095,000 $3,858,000 $4,558,000 $4,740,000 $4,930,000 $5,126,000 $106,764,000 Packet Pg. 264 PWW-11 YOST & SEAVIEW RESERVOIR REPAIRS & UPGRADES Benefit Maintain a high level of drinking water quality, improve overall system reliability, decrease probability of leakage, retrofit structures so that they meet current structural codes to improve their resiliency during earthquakes, and decrease overall day to day maintenance costs. Description This work is being done to provide structural upgrades, repair leakages, and upgrade to our two underground potable water storage reservoirs. Preliminary findings completed in early 2023 were used to determine order of magnitude/preliminary costE and next steps for the now planned repairs and upgrades project. The Yost Reservoi report shows that it will need a major structural and seismic retrofit, plus repairs to address leakage from the reservoir. The report for the Seaview Reservoir shows similar issues as the Yost Reservoir, with a less serious leakage issue. Estimated Project Cost $9,659,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $260,000 $0 $0 $0 $0 $0 $0 Construction $4,500,000 $3,850,000 $0 $0 $0 $0 $0 Expense Total $4,760,000 $3,850,000 $0 $0 $0 $0 $0 Fund 421 - Water Utility $4,760,000 $3,850,000 $0 $0 $0 $0 $0 Funding Source Total $4,760,000 $3,850,000 $0 $0 $0 $0 $0 Packet Pg. 265 STORMWATEI i `.'' k' ��'+,� > > '� � .. � � yr' ., , +` �. a "` • ^` � 1�r` t',� t' v h'+►. .�1, � ��k. ,� -r 'Mir .,'� �. ,� �, n � --_ �,; \{ 3'��'. f'J `i�Z+. ��1., ij 4 '1tae , �, e`-. - - /,�► d � +, r' �;�`�._ �� .�i�:n fdiFk-_ * xAn— R Aq >t .t a G .� .•1► j1 C- H s +'� S 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.3.a STORMWATER PWD-11 Phase 4 Storm Maintenance Project (2024) Cap-25030 PWD-12 Phase 5 Storm Maintenance Project (2025) Cap-25016 PWD-13 Phase 6 Storm Maintenance Project (2026) Cap-25017/32 PWD-14 Phase 7 Storm Maintenance Project (2027) Cap-25033 PWD-15 Phase 8 Storm Maintenance Project (2028) PWD-16 Phase 9 Storm Maintenance Project (2029) PWD-18 Phase 10 Annual Storm Replacement (2030) PWD-07 Phase 11 Storm Maintenance Project (2031) & Future Projects PWD-19 Annual SD Overlays (2024) Str-25026 EDMONDS MARSH ESTUARY RESTORATION PWD-01 Edmonds Marsh Water Quality Improvements Cap-25012 (phase 1) PWD-05 Edmonds Marsh Water Quality Improvements Cap-25013 (phase 2) PWD-24 Edmonds Marsh Estuary Planning Study 670-25007 PERRINVILLE CREEK BASIN PWD-03 Perrinville Creek Flow Management Projects Cap-25010/11 PWD-04 Lower Perrinville Creek Restoration Project Cap-25014/15 PWD-23 Perrinville Creek Basin Analysis Update 670-25006 STORM DRAINAGE IMPROVEMENT PWD 06 Lake Ballinger Regional Facility Design 2025-30 Total $10,000 $0 $0 $0 $0 $0 $10,000 $0 a $10,( v $1,597,000 $0 $0 $0 $0 $0 $1,597,000 $0 c $1,597,( a $249,000 $981,000 $0 $0 $0 $0 $1,230,000 $0 L0 $1,230,( $0 $351,000 $1,825,000 $0 $0 $0 $2,176,000 $0 $2,176,( 7a r $0 $0 $365,000 $1,898,000 $0 $0 $2,263,000 $0 $2,263,( cm v $0 $0 $0 $380,000 $1,974,000 $0 $2,354,000 $0 0 $2,354,( c N $0 $0 $0 $0 $395,000 $2,053,000 $2,448,000 $0 uf) $2,448,( N N $0 $0 $0 $0 $0 $411,000 $411,000 $51,280,000 $51,691,1 � 9 $500 $0 $0 $0 $0 $0 $500 $0 $! c J Q Z LL $321,928 $0 $0 $0 $0 $0 $321,928 $0 a $321,5 v a $386,708 $0 $0 $0 $0 $0 $386,708 $0 $386,1 y L $89,000 $0 $0 $0 $0 $0 $89,000 $0 $89,( 0 2 a $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $685,000 $2,641,000 0 $3,326,( c N $350,000 $1,520,000 $2,122,500 $0 $0 $0 $3,992,500 $0 $3,992,! N 0 N $468,343 $0 $0 $0 $0 $0 $468,343 $0 $468,: d E t U $0 $0 $200,000 $3,000,000 $0 $0 $3,200,000 $0 w w $3,200,615 CGRAM CAPITAL IMPROVEMENTS' Packet Pg. 267 9.3.a STORMWATER 1 1 .0 D- 2025 2026 2027 20281' 2030 1 • To._ M 7317 Lake Ballinger Way Floodplain Purchase � PWD-22 &Structure Removal Cap-25008/9 $256,000 $5,000 $0 $0 $0 $0 $261,000 $0 $261,( v c M COMPLIANCE RELATED a N PWD-17 Storm and Surface Water Comprehensive Plan 670-25003 $213,000 $0 $0 $0 $0 $0 $213,000 $0 $213,( °r EXPENSE TOTAL $4,045,479 $2,965,000 $4,624,500 $5,394,000 $2,489,000 $2,589,000 $22,106,979 $53,921,000 $76,027,E li M .Q Funding Source 20251 • 2027 20281' 2030 1 1 TotalM 1 L) • • O O Citizen Cash Donation $25,000 $0 $0 $0 $0 $0 $25,000 $0 $25,(LO N O City of Lynnwood $30,086 $0 $0 $0 $0 $0 $30,086 $0 $30,( v u- Federal Grants $35,000 $0 $0 $0 $0 $0 $35,000 $0 $35,( 0 Fund 422 - Stormwater Utility $3,081,476 $1,825,000 $3,032,625 $3,144,000 $2,489,000 $2,589,000 $16,161,101 $53,921,000 J $70,082,' z u- Marsh Preservation Fund $29,000 $0 $0 $0 $0 $0 $29,000 $0 $29,( 0. U Secured Grants $582,417 $0 $0 $0 $0 $0 $582,417 $0 $582,1 v Unsecured Grants $262,500 $1,140,000 $1,591,875 $2,250,000 $0 $0 $5,244,375 $0 N $5,244,' c FUNDING TOTAL $4,045,479 $2,965,000 $4,624,500 $5,394,000 $2,489,000 $2,589,000 $22,106,979 $53,921,000 $76,027,f 3:_ a 0 M O N LO N O N w Q Packet Pg. 268 PWD-07,11-16,18 PHASE 4-25 STORM MAINTENANCE PROJECTS (2025-45) Benefit Improve system reliability and capacity, decrease breakages, and decrease overall de to day maintenance costs. Description Annual storm drain replacement/maintenance projects. Projects propose to replace o rehab storm drain infrastructure in several locations throughout the City. Locations of work identified by City crews and staff via firsthand knowledge or video inspection results. Much of Edmonds stormwater infrastructure is past its useful lifespan and requires routine replacement or repair to preserve the function of the storm drain system. Failure to conduct annual maintenance projects will increase chances of ston drain system failures. Estimated Project Cost $1.2 to $4.4 million/year 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $249,000 $351,000 $365,000 $380,000 $395,000 $411,000 $8,539,000 Construction $1,607,000 $981,000 $1,825,000 $1,898,000 $1,974,000 $2,053,000 $42,741,000 Expense Total $1,856,000 $1,332,000 $2,190,000 $2,278,000 $2,369,000 $2,464,000 $51,280,000 Fund 422 - Stormwater Utility $1,856,000 $1,332,000 $2,190,000 $2,278,000 $2,369,000 $2,464,000 $51,280,000 Funding Source Total $1,856,000 $1,332,000 $2,190,000 $2,278,000 $2,369,000 $2,464,000 $51,280,000 Packet Pg. 269 PWD-19 ANNUAL SD OVERLAYS (2024) Benefit s Improve overall pavement condition in locations that were excavated and patched due to the Annual Storm Replacement Projects. Description Road pavement overlays to cover areas of roadways that were excavated and patche in previous years as part of the Annual Storm Maintenance Projects. Estimated Project Cost $35,000 (2024) ° c *includes prior year expenditures Budget Project Cost Construction Expense Total Fund 422 - Stormwater Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $500 $0 $0 $0 $0 $0 $0 $500 $0 $0 $0 $0 $0 $0 $500 $0 $0 $0 $0 $0 $0 $500 $0 $0 $0 $0 $0 $0 Packet Pg. 270 1 EDMONDS MARSH ESTUARY RESTORATIO l ' • �� },ty:. ��ttt L ��t ILA.', �, r. , J •1. < r �,�rr .` .1r . '�;{,; •fig � • y �,: �,� . • �. )+` - ' t� •ate ' •' � i i 'I f 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS PWD-01 Edmonds Marsh EDMONDS MARSH WATER QUALITY Edmonds Marsh N w IMPROVEMENTSEdmonds Marsh �• (PHASEI) 3 M fN 0 City Perk Z O L w Benefit Improve water quality of stormwater discharging into the Edmonds Marsh from the we portions of SR-104 located near the marsh. The improvements will provide better habitat for the return of salmon to the marsh. Description The project will be improving water quality of stormwater runoff by replacing existing catch basins along the west side of SR-104 funded via a DOE grant. The catch basir will be replaced with catch basins that include water filter cartridges. Staff proposes this effort in order to provide water quality mitigation for all discharges that directly enter the marsh from these locations. Estimated Project Cost $418,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $321,928 $0 $0 $0 $0 $0 $0 Expense Total $321,928 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $80,482 $0 $0 $0 $0 $0 $0 Secured Grants $241,446 $0 $0 $0 $0 $0 $0 Funding Source Total $321,928 $0 $0 $0 $0 $0 $0 Packet Pg. 272 PWD-05 Edmonds Marsh EDMONDS MARSH WATER QUALITY Edmonds Marsh N w IMPROVEMENTS Edmonds Marsh �• (PHASE 2) (N 0 City Perk Z O o I w Benefit Improve water quality of stormwater discharging into the Edmonds Marsh from the we portions of SR-104 located near the marsh. The improvements will provide better habitat for the return of salmon to the marsh. Description The project will be improving water quality of stormwater runoff by replacing existing catch basins along the east side of SR-104 via a state funded appropriation. The cats basins will be replaced with catch basins that include water filter cartridges. Staff proposes this effort in order to provide water quality mitigation for all discharges that directly enter the marsh from these locations. Estimated Project Cost $458,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $39,868 $0 $0 $0 $0 $0 $0 Construction $346,840 $0 $0 $0 $0 $0 $0 Construction $0 $0 $0 $0 $0 $0 $0 Expense Total $386,708 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $386,708 $0 $0 $0 $0 $0 $0 Secured Grants $0 $0 $0 $0 $0 $0 $0 Unsecured Grants $0 $0 $0 $0 $0 $0 $0 Funding Source Total $386,708 $0 $0 $0 $0 $0 $0 Packet Pg. 273 Wildlife PWD-24 AW Refuge EDMONDS MARSH Eds dmMarsh ESTUARY PLANNING STUDY Z 0 Edmonds Marsh 0 Edmonds Marsh 0 W City Park I Benefit Aid for future planning of Marsh Restoration. Description This study will include completing a gap analysis of existing data, hydrologic evaluation, hydraulic modeling, listing restoration alternatives, minimizing the potentia for exposure to contamination, listing permits and approvals required for restoration, evaluating project land purchase and restoration funding options, identifying a proces that defines community goals for the marsh, and producing scoping documents that li the tasks required to complete the restoration plan. Estimated Project Cost $204,000 `includes prior year expenditures Budget Project Cost Design Expense Total Federal Grants Marsh Preservation Fund Citizen Cash Donation Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $89,000 $0 $0 $0 $0 $0 $0 $89,000 $0 $0 $0 $0 $0 $0 $35,000 $0 $0 $0 $0 $0 $0 $29,000 $0 $0 $0 $0 $0 $0 $25,000 $0 $0 $0 $0 $0 $0 $89,000 $0 $0 $0 $0 $0 $0 Packet Pg. 274 PERRINVILLE CREEK BASII lz To t f�• t ! _ 'Z dW VL Ar o. Ao �r..�y .'1 '�.. i1y� �' cif •,� �� • 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS PWD-03 PERRINVILLE CREEK FLOW MANAGEMENT PROJECTS Benefit The project will reduce peak flows in Perrinville creek, improve fish passage and decrease creek bed scour during peak flow events. Description Reducing scouring flows to reduce sediments load in Perrinville Creek was identified a previous basin report completed in 2015 as a critical element of restoring this creek which has been significantly impacted by urban development. The projects funded by this program are incremental steps toward recovering this stream run as adequate fis habitat. These efforts have become even more critical given recent challenges arounc the Perrinville Creek outfall area. This program is a fund for implementing projects within the Perrinville Creek basin to reduce scour flows in the creek. It allows staff flexibility to respond to ad -hoc opportunities such as rain garden cluster projects, or ensure matching funds are available for chasing grant applications for flow reductions projects. Estimated Project Cost $100,000 to $229,000 per year Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $10,400 $10,800 $11,200 $11,600 $12,000 $12,500 $300,000 Construction $93,600 $97,200 $100,800 $104,400 $108,000 $112,500 $2,341,000 Expense Total $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $2,641,000 Fund 422 - Stormwater Utility $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $2,641,000 Funding Source Total $104,000 $108,000 $112,000 $116,000 $120,000 $125,000 $2,641,000 Packet Pg. 276 PWD-04 LOWER PERRINVILLE CREEK RESTORATION PROJECT Benefit The project will reduce City maintenance needs in the future and improve fish passag� Description The purpose of this project is to improve the environmental health of the creek necessary to support fish habitat, and to restore the storm water capacity. The projec consists of the modifications to three structures that currently prevent fish passage ar are undersized for the flows on the creek, (1) the culvert at the BNSF track, remove and replace with a fish -friendly culvert or bridge with adequate flow capacity, which W be led and funded by BNSF and the Tulalip Tribes using grant funds, (2) return flow t( the creek between the high flow bypass structure and the BNSF culvert by blocking tY structure and restoring creek capacity and (3) culvert at Talbot Road, will be removed and replaced with a fish -friendly culvert or bridge that provides adequate fish passagE and storm water flow capacity. This project will increase the resiliency of the watershE by building the structures that mimic the natural channel performance necessary for fish habitat and stormwater flow capacity. The project also includes time and effort to research and apply for supplemental/additional funding sources for construction of thl Edmonds portions of the work (Items 2 & 3). Due to the project complexity and numbf of stakeholders, the planning and design phase is estimated to be 2-years. Estimated Project Cost $4,500,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $350,000 $450,000 $0 $0 $0 $0 $0 Construction $0 $1,070,000 $2,122,500 $0 $0 $0 $0 Expense Total $350,000 $1,520,000 $2,122,500 $0 $0 $0 $0 Fund 422 - Stormwater Utility $87,500 $380,000 $530,625 $0 $0 $0 $0 Unsecured Grants $262,500 $1,140,000 $1,591,875 $0 $0 $0 $0 Funding Source Total $350,000 $1,520,000 $2,122,500 $0 $0 $0 $0 Packet Pg. 277 PWD-23 J PERRINVILLE CREEK t ` BASIN ANALYSIS ",1J UPDATE Pertinvdle Cr�. Lynnwood i f/Cdricr�'c � Benefit Improve overall basin and stream health, by using green stormwater infrastructure methods. This will make it so that rainfall is not simply collected and conveyed downstream and instead behaves as close as possible to natural conditions. This includes infiltrating rainfall runoff as close as possible to where it fell. This will also decrease stream peak flows, which will decrease stream erosion and improve the overall stream habitat for aquatic life. Description City of Edmonds and Lynnwood joint project to supplement/update the Perrinville Creek 2015 basin analysis that determined possible locations for projects that would help decrease the peak storm flows during high rain events. Project will be updated tc reflect projects completed and also determine if there are other locations within the basin to aid in the reduction of peak flows in the basin. Estimated Project Cost $649,200 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $468,343 $0 $0 $0 $0 $0 $0 Expense Total $468,343 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $97,286 $0 $0 $0 $0 $0 $0 Secured Grants $340,971 $0 $0 $0 $0 $0 $0 City of Lynnwood $30,086 $0 $0 $0 $0 $0 $0 Funding Source Total $468,343 $0 $0 $0 $0 $0 $0 Packet Pg. 278 9.3.a .lr Y [-, BOWN E A I Packet Pg. 279 1 ff mmt-m9.3.a�� PWD-22 P I 7317 LAKE BALLINGER WAY FLOODPLAIN PURCHASE & STRUCTURE REMOVAL r Benefit Improve the health and water quality of Lake Ballinger by removing hard surfaces and home that is generally uninhabitable. Project will also provide a future location to trea stormwater runoff from portions SR-104. Description The project purchases an existing single family residential property in 2023 located within the Lake Ballinger flood plain. The City secured a $500,000 Department of Ecology grant to aid in this process. The home is the lowest property on the lake and is badly damaged from previous flooding to the point it is generally uninhabitable. The City intends to remove the home and any pollution generating surfaces from the site in 2024 as part of the initial 2023 purchase. The grant has restrictions that prever this parcel to be used for public use. After demolition of the structures and imperviouE surfaces, the planned site use would be for public utility benefit only. Because the Cit. storm drain line for SR-104 cuts through in an easement immediately adjacent to this parcel, the City plans to pursue a future project to split appropriate flows from the City storm drain system and provide water quality treatment to the maximum extent feasible. The future project would provide water quality treatment for a very heavily trafficked highway (SR-104) and would make significant improvement in water quality to Lake Ballinger and its downstream course to Lake Washington via McAleer Creek. Estimated Project Cost $940,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $43,000 $0 $0 $0 $0 $0 $0 Construction $213,000 $5,000 $0 $0 $0 $0 $0 Expense Total $256,000 $5,000 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $256,000 $5,000 $0 $0 $0 $0 $0 Funding Source Total $256,000 $5,000 $0 $0 $0 $0 $0 Packet Pg. 280 9.3.a AVI" f PC, , 'i '� , I b jI, t &COLL J""lj' J I ,e, <� Nz: v Al I Packet Pg. 281 1 PWD-17 STORM AND SURFACE WATER COMPREHENSIVE PLAN Benefit A holistic summary of the City's Stormwater system with recommended priorities for selecting future capital maintenance and improvements projects. Description The City of Edmonds (City) owns and operates an extensive system of drainage pipe! ditches, and other assets to convey stormwater runoff into streams, lakes, and Puget Sound to prevent and minimize damage to private property, streets, and other infrastructure. The City is faced with the challenge of conveying this runoff safely and cost-effectively while preventing or minimizing the adverse impacts of high flows (erosion, flooding, and sediment deposition) and of stormwater pollutants on water quality and aquatic habitat. In addition, recent state and federal stormwater regulatior make it technically and financially challenging to address these issues while balancinc utility ratepayer costs. To proactively address these challenges and remain in compliance with the State -mandated National Pollutant Discharge Elimination Systerr Western Washington Phase II Municipal Stormwater Permit (NPDES Phase II permit; and other increasing regulatory requirements, the City is updating its current comprehensive storm and surface water management plan. This permit has and will continue to have a significant impact on the workload and operational budget of both the Engineering Division and the Storm Crews within the Public Works Department. Per the State Department of Ecology, the plan will also include the work findings from their required (Stormwater Management Action Plan) SMAP process of City drainage watersheds. Project will also include recommendations for stormwater utilities rates t be adjusted at the discretion of Council. Estimated Project Cost $733,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $213,000 $0 $0 $0 $0 $0 $0 Expense Total $213,000 $0 $0 $0 $0 $0 $0 Fund 422 - Stormwater Utility $213,000 $0 $0 $0 $0 $0 $0 Funding Source Total $213,000 $0 $0 $0 $0 $0 $0 Packet Pg. 282 �e Or - SEWEI Am 10, ,�� r yH �•-� _ ' ♦ ,. �,.� .cam MI&A 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.3.a SEWER Project.- Total r- M PWS-01 Annual Sanitary Sewer Replacement Overlays Str-25027 $500 $0 $0 $0 $0 $0 $500 $0 $, v (2024) PWS-02 2027 Sanitary Sewer Comprehensive Plan Update 670-25010 $0 $150,000 $350,000 $0 $0 $0 $500,000 $0 _ $500,( a PWS-03 Phase 11 Sewer Replacement (2024) Cap-25031 $10,000 $0 $0 $0 $0 $0 $10,000 $0 $10,( PWS-04 Phase 12 Sewer Replacement (2025) Cap-25020 $2,302,000 $0 $0 $0 $0 $0 $2,302,000 $0 $2,302,( Li Ta r PWS-05 Phase 13 Sewer Replacement (2026) Cap-25021/22 $378,000 $2,126,000 $0 $0 $0 $0 $2,504,000 $0 $2,504,( R v PWS-06 Phase 14 Sewer Replacement (2027) Cap-25023 $0 $393,000 $2,210,000 $0 $0 $0 $2,603,000 $0 0 $2,603,( M N PWS-07 Phase 15 Sewer Replacement (2028) $0 $0 $409,000 $2,299,000 $0 $0 $2,708,000 $0 u' $2,708,( c N PWS-08 Phase 16 Sewer Replacement (2029) $0 $0 $0 $425,000 $2,391,000 $0 $2,816,000 $0 $2,816,( � 9 PWS-12 Phase 17 Sewer Replacement (2030) $0 $0 $0 $0 $442,000 $2,487,000 $2,929,000 $0 $2,929,( o PWS-13 Phase 18 Sewer Replacement (2031) & Future $0 $0 $0 $0 $0 $460,000 $460,000 $61,348,000 $61,808,1 z Projects 9 PWS-10 Annual Citywide CIPP Sewer Rehabilitation $0 $0 $587,000 $611,000 $636,000 $662,000 $2,496,000 $13,735,000 a $16,231,( v d PWS-11 Lake Ballinger Sewer $0 $0 $1,000,000 $6,000,000 $0 $0 $7,000,000 $0 $7,000,( EXPENSE TOTAL $2,690,500 $2,669,000 $4,556,000 $9,335,000 $3,469,000 $3,609,000 $26,328,500 $75,083,000 L $101,411,! 0 2 Fundingi i i 2030 � r i a o M 0 Fund 423 - Sewer Utility $2,690,500 $2,669,000 $4,556,000 $9,335,000 $3,469,000 $3,609,000 $26,328,500 $75,083,000 $101,411,! N FUNDING TOTAL $2,690,500 $2,669,000 $4,556,000 $9,335,000 $3,469,000 $3,609,000 $26,328,500 $75,083,000 LO $101,411,! N :.o m E M c� w w Q Packet Pg. 284 PWS-01 ANNUAL SANITARY SEWER REPLACEMENT OVERLAYS (2024) i Benefit Improve overall pavement condition in locations that were excavated and patched due to Sanitary Sewer Replacement Projects. t s Description Road pavement overlays to cover areas of roadways that were excavated and patche in previous years as part of the Sanitary Sewer Replacement Projects. Estimated Project Cost $30,000 `includes prior year expenditures Budget Project Cost Construction Expense Total Fund 423 - Sewer Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $500 $0 $0 $0 $0 $0 $0 c $500 $0 $0 $0 $0 $0 $0 c $500 $0 $0 $0 $0 $0 $0 $500 $0 $0 $0 $0 $0 f $0 Packet Pg. 285 PWS-02 2027 SANITARY SEWER COMPREHENSIVE PLAN UPDATE Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Description The existing sewer comprehensive plan was last updated in 2013 and is in need of ar update. This project would be a comprehensive evaluation of the City's sewer systen its replacement program and operations, with recommendations for improvements or adjustments and recommended priorities for selecting future capital maintenance projects. Estimated Project Cost $500,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $150,000 $350,000 $0 $0 $0 $0 Expense Total $0 $150,000 $350,000 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $150,000 $350,000 $0 $0 $0 $0 Funding Source Total $0 $150,000 $350,000 $0 $0 $0 $0 Packet Pg. 286 PWS-03-08,12,13 PHASE 11-30 SEWER REPLACEMENT (2025- 45) Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Description Per the approved 2013 Sewer Comprehensive Plan, the projects will replace/rehab pipe and related appurtenances at various locations throughout the City due to old ag being undersized, need to increase capacity, or more prone to breakage due to its material properties. Estimated Project Cost $2.7 to $5.3 million/year 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $378,000 $393,000 $409,000 $425,000 $442,000 $460,000 $9,568,000 $2,312,000 $2,126,000 $2,210,000 $2,299,000 $2,391,000 $2,487,000 $51,780,000 $2,690,000 $2,519,000 $2,619,000 $2,724,000 $2,833,000 $2,947,000 $61,348,000 $2,690,000 $2,519,000 $2,619,000 $2,724,000 $2,833,000 $2,947,000 $61,348,000 $2,690,000 $2,519,000 $2,619,000 $2,724,000 $2,833,000 $2,947,000 $61,348,000 Packet Pg. 287 PWS-10 ANNUAL CITYWIDE CIPP SEWER REHABILITATION tit Benefit Improve system reliability and capacity, decrease infiltration and inflow, decrease breakages, and decrease overall day to day maintenance costs. Description Per the approved 2013 Sewer Comprehensive plan and current video inspections of sewer mains, the project will line existing sewer mains that are subject to root intrusio infiltration and inflow, and damage that can be repaired by this trenchless method. 2025 and 2026 funds will be combined with the Annual Sewer Replacement Program This is because the annual replacement rehab program for these years will be focusir on pipe lining as well thereby requiring only 1 design and 1 construction contract to administer. Estimated Project Cost $587,000 to $662,000/year "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $88,000 $92,000 $96,000 $100,000 $2,070,000 Right of Way $0 $0 $0 $0 $0 $0 $0 Construction $0 $0 $499,000 $519,000 $540,000 $562,000 $11,665,000 Expense Total $0 $0 $587,000 $611,000 $636,000 $662,000 $13,735,000 Fund 423 - Sewer Utility $0 $0 $587,000 $611,000 $636,000 $662,000 $13,735,000 Funding Source Total $0 $0 $587,000 $611,000 $636,000 $662,000 $13,735,000 Packet Pg. 288 FACILITIE d f J rt i .r W H I S T O R I C A L - MUSEUM AL, *191 [� L IL • �- � -�-�� -�we -ass- �.�� . _ 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS �� 9.3.a FACILI-'-- # UP Project .- 2025-30 'a M PWF-01 Boys and Girls Club Bld-25001 $27,733 $37,453 $32,077 $15,101 $20,000 $0 $132,364 $0 a $132,: v PWF-02 Cemetery Building Bld-25001 $8,414 $3,377 $818 $1,000 $5,000 $2,500 $21,109 $0 c $21,' a PWF-03 City Hall Bld-25001 $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $574,577 $0 N $574,! r PWF-04 Fishing Pier/Beach Ranger Station Bld-25001 $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $19,089 $0 $19,( Li r PWF-05 Frances Anderson Center Bld-25001 $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $727,195 $0 $727,' U PWF-06 Fire Station 16 Bld-25001 $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $241,126 $0 0 $241,' c N PWF-07 Fire Station 17 Bld-25001 $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $471,742 $0 '0 $471,1 c N PWF-08 Fire Station 20 Bld-25001 $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $218,295 $0 $218,, � Q PWF-09 Historic Log Cabin Bld-25001 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $42,469 $0 $42,' Q PWF-10 Historical Museum Bld-25001 $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $77,820 $0 $77,i PWF-11 Library Bld-25001 $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $418,363 $0 (L $418,: c".) d PWF-12 Meadowdale Club House Bld-25001 $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $28,590 $0 $28,! y Y i PWF-13 Old Public Works Bld-25001 $25,000 $25,000 $25,000 $25,000 $24,519 $25,000 $149,519 $0 $149,! 0 PWF-14 Parks Maintenance Building Bld-25001 $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $123,754 $0 $123,i = a PWF-15 Public Safety Bld-25001 $50,000 $10,000 $55,169 $151,481 $515,071 $80,000 $861,721 $0 0 $861J c N PWF-16 Public Works 0&M Bld-25001 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $1,794,484 $0 $1,794,1 N 0 N PWF-17 Wade James Theater Bld-25001 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $254,486 $0 $254,' a� E PWF-18 Yost Pool House Bld-25001 $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $117,925 $0 $117,� cu r r Q Packet Pg. 290 FACILITIES 9.3.a PWF-23 ✓ Library Plaza Deck Waterproofing Project $0 $0 $0 $0 $0 $4,900,000 $4,900,000 $0 PWF-25 ✓ Police Station $0 $0 $0 $0 $100,000 $0 $100,000 $0 EXPENSE TOTAL $942,399 $1,461,990 $1,140,688 $1,159,399 $1,181,152 $5,389,000 $11,274,628 $0 Fund 016 (2021 Facilities Bond) $450,000 $350,000 $0 $0 $0 $0 $800,000 $0 Fund 016 (non -bond) $93,399 $134,813 $151,159 $70,949 $0 $0 $450,320 $0 Fund 421 - Water Utility $133,000 $324,000 $0 $0 $0 $0 $457,000 $0 Fund 422 - Stormwater Utility $133,000 $324,000 $0 $0 $0 $0 $457,000 $0 Fund 423 - Sewer Utility $133,000 $324,000 $0 $0 $0 $0 $457,000 $0 Unsecured Funding $0 $5,177 $989,529 $1,088,450 $1,181,152 $5,389,000 $8,553,308 $0 FUNDING TOTAL $942,399 $1,461,990 $1,140,688 $1,159,399 $1,181,152 $5,389,000 $11,174,628 $0 a $4,900,( v c $100,( a $11,274,f m 0 m . r a m $800,( c M O $450,; in O $457,( U_ $457,( 0 $457,( Q z M $8,653,: m $11,274,( a U Y i O c� w Q Packet Pg. 291 PWF-01 BOYS AND GIRLS CLUB Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan Description This building built in 1900 was the original field house for Edmonds High School. The property is located at Civic Field and not part of the large Civic Field Park restoration project. The building is solely operated by the Snohomish County Boys and Girls Clut in partnership with the City's Parks and Recreation department. The building has sustained some interior settling that will require immediate repair to back hallway floor and the back stairway. It has significant need for major renovations if it is expected to be in operation for another 10 years. Renovation and deferred maintenance may eclipse the building value in its current location. Floor stabilization work was completed, and building is now on a run to fail model waiting replacement of building through a private public partnership. Building will be maintained in operational readiness to support the Boys and Girls Club, until their new building is constructed. Projects: Exterior plumbing access, Window replacement, Roof replacement, Siding replacement, ADA Access, Plumbing replacement, Front entry door replacement, FirE Alarm System new installation, Fire Sprinkler updates, Baseboard heating replaceme If the Boys and Girls Club builds a new facility in the future, then maintenance fundinc programmed for the building will be adjusted to align with the project schedule. Estimated Project Cost $27,733 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 Construction\Professional $27,733 $37,453 $32,077 $15,101 $20,000 Services Expense Total $27,733 $37,453 $32,077 $15,101 $20,000 Fund 016 (non -bond) $27,733 $37,453 $0 $0 $0 Unsecured Funding $0 $0 $32,077 $15,101 $20,000 Funding Source Total $27,733 $37,453 $32,077 $15,101 $20,000 2030 2031-45 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Packet Pg. 292 PWF-02 CEMETERY BUILDING Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan Description This small structure houses the Edmonds Cemetery funerary services and the cemetery Sextant office. The building is in relatively good condition and has little deferred maintenance backlog. Minor security and communications updates will be needed as technology dictates. Projects: Minor repair and maintenance Estimated Project Cost $8,414 (2025) "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $8,414 $3,377 $818 $1,000 $5,000 $2,500 $0 Services Expense Total $8,414 $3,377 $818 $1,000 $5,000 $2,500 $0 Fund 016 (non -bond) $8,414 $3,377 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $818 $1,000 $5,000 $2,500 $0 Funding Source Total $8,414 $3,377 $818 $1,000 $5,000 $2,500 $0 Packet Pg. 293 1 PWF-03 CITY HALL Benefit V, a Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description City Hall was built in 1979 and was operated as a private business office center until the City purchased and renovated the building in the 1990s. The City has operated Edmonds City Hall from this location since the renovations were completed. The building is in near original condition and needs substantial repair and maintenance. Projects: All Mechanical, Electrical and Plumbing systems need replacement, Restroom remodels w/gender neutral consideration, Center Stairway Code updates and replacement, Lobby remodel, Entry Awning re -glazing, Interior Painting, ADA accessibility improvements. Estimated Project Cost $25,000 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $0 Services Expense Total $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $0 Fund 016 (2021 Facilities $25,000 $25,000 $0 $0 $0 $0 $0 Bond) Fund 016 (non -bond) $0 $0 $150,000 $70,949 $0 $0 $0 Unsecured Funding $0 $0 $108,628 $80,000 $65,000 $50,000 $0 Funding Source Total $25,000 $25,000 $258,628 $150,949 $65,000 $50,000 $0 Packet Pg. 294 PWF-04 FISHING PIER/BEACH RANGER STATION Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The Pier was recently renovated and is generally in good condition. The Beach Rangl Office is a 1200 square foot office and restroom facility located near the east end of the pier. There are season programs and visitor support functions that operate out of this facility. Projects: Electrical panel clean up and safety inspection, minor repairs, and maintenance, Beach Ranger Station/restroom roof replacement. Estimated Project Cost $2,971 (2025) *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $0 Services Expense Total $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $0 Fund 016 (non -bond) $2,918 $5,628 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $1,043 $1,500 $3,000 $5,000 $0 Funding Source Total $2,918 $5,628 $1,043 $1,500 $3,000 $5,000 $0 Packet Pg. 295 1 PWF-05 FRANCES ANDERSON CENTER Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The Frances Anderson Center serves as the City's main recreation center offering ari athletic and cultural programing year round. Due to the age and high usage of the building there are many building systems that are in need of replacement or restoration. Projects: Replacement of Heating Boilers with Electric alternatives that wi add ventilation, cooling and heating Investment grade audit approved by City Council, Replacement of all exterior doors scheduled for 2024/25, ADA accessible door closures, Plumbing drainage collector, Restroom remodels (w/ gender neutral consideration), Replacement of all plumbing fixtures, Addition of building security car( readers, Building HVAC controls to maximize efficiency, Fire Sprinkler replacement, and clean building act compliance efforts will be addresses by IGA.) Estimated Project Cost $20,000 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $0 Services Expense Total $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $0 Fund 016 (2021 Facilities $20,000 $30,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $98,892 $385,274 $113,029 $80,000 $0 Funding Source Total $20,000 $30,000 $98,892 $385,274 $113,029 $80,000 $0 Packet Pg. 296 PUBLIC WORKS - FACILITIES =. FIRE STATION 16 Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This facility is operated by South Snohomish County Fire and Rescue and was built it 2003 and has a building area of 10,700 square feet. The building is in fair condition and will require some infrastructure updates or replacements to remain operationally ready for the needs of the City. Projects: Roll -up Bay door controller replacements, HVAC unit assessment, Gutter replacement, interior coatings updates. Estimated Project Cost $35000 (2025) *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 ConstructionTrofessional $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $0 Services Expense Total $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $0 Fund 016 (2021 Facilities $35,000 $40,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $69,388 $30,107 $31,631 $35,000 $0 Funding Source Total $35,000 $40,000 $69,388 $30,107 $31,631 $35,000 $0 Packet Pg. 297 PUBLIC WORKS - FA MMMMMMt-M�� FIRE STATION 17 Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This building is operated by South Snohomish County Fire and Rescue, was built in 1999 and has a building area of 9,800 square feet. This building has had some updates but will need some infrastructure upgrades to remain operationally ready. Projects: Bay Door assessment, Electrical infrastructure updates, roof soffit enclosurE interior painting. Estimated Project Cost $30,000 (2025) *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $0 Services Expense Total $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $0 Fund 016 (2021 Facilities $30,000 $25,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $221,922 $27,575 $122,245 $45,000 $0 Funding Source Total $30,000 $25,000 $221,922 $27,575 $122,245 $45,000 $0 Packet Pg. 298 MEMEMEMEM111 9.3.a PUBLIC WORKS - FACILITIES =. FIRE STATION 20 Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This building is the eldest of the City's three fire stations and is operated by South County Fire and Rescue. This station serves Esperance and supports the other two fi stations in Edmonds. The building is 6400 square feet and was built in 1990. The building has had significant updates to the exterior envelope and is in need of interior and HVAC system updates. Projects: interior painting, restroom fixture replacement Estimated Project Cost $5000 (2025) "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $0 Services Expense Total $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $0 Fund 016 (non -bond) $5,000 $5,500 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $94,248 $69,782 $23,765 $20,000 $0 Funding Source Total $5,000 $5,500 $94,248 $69,782 $23,765 $20,000 $0 Packet Pg. 299 PWF-09 HISTORIC LOG CABIN Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. fx Description This Historic log cabin is home to the Edmonds Chamber of Commerce visitor center; the structure was a purpose built cabin from the turn of the century. The structure is professionally maintained on a three year cycle by a log cabin specialist and requires only minor maintenance and upkeep annually. Projects: new thick cut shingle replacement, chinking of exterior log finish, interior lighting. `. Estimated Project Cost $1000 (2025) "includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (2021 Facilities Bond) Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $0 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $0 $0 $30,000 $0 $0 $0 $0 $0 $1,000 $0 $0 $0 $0 $0 $0 $0 $0 $6,469 $1,500 $2,000 $1,500 $0 $1,000 $30,000 $6,469 $1,500 $2,000 $1,500 $0 Packet Pg. 300 PWF-10 HISTORICAL MUSEUM Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The 110-year-old original Carnegie Library building is home to the Edmonds Museum The building is on the State of Washington Historic registry and has been well maintained over the last several years. Buildings of this age require specialized maintenance and coordination with the state historic architect to maintain the historic status. Structural stabilization, weatherproofing, and updating the restroom to meet ADA compliance are the most significant priorities to maintain this facility. Projects: minor structural reinforcement, entry fagade masonry repair, lower entry restoration Estimated Project Cost $3000 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $0 Services Expense Total $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $0 Fund 016 (2021 Facilities $0 $45,000 $0 $0 $0 $0 $0 Bond) Fund 016 (non -bond) $3,000 $0 $0 $0 $0 $0 $0 Unsecured Funding $0 $0 $10,000 $4,621 $10,199 $5,000 $0 Funding Source Total $3,000 $45,000 $10,000 $4,621 $10,199 $5,000 $0 Packet Pg. 301 PWF-11 Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The Edmonds Library is operated by the Sno-Isle Library system with exception of the Second floor Plaza room rental space. The library is a 19,000 square foot building bul in 1982. The building hosts special event rentals and daily Library programming and community services. This is one of the City's most heavily used buildings by the publil and has significant deferred maintenance needs, including the building fagade, roof and plaza deck waterproofing. Projects: window replacement, ADA access device upgrades or replacement, gender inclusive public restroom creation, Plaza Room restroom/changing facilities, Plaza Room AN installation, building masonry restoration or building cladding, exterior stairway restoration, HVAC ventilation fan assessment, building breezeway remodel, flood damage restoration, and plaza level green roof now on CIP. Estimated Project Cost $160,000 (2025) *includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $0 Services Expense Total $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $0 Fund 016 (2021 Facilities $160,000 $100,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $53,325 $45,038 $35,000 $25,000 $0 Funding Source Total $160,000 $100,000 $53,325 $45,038 $35,000 $25,000 $0 Packet Pg. 302 PWF-12 MEADOWDALE CLUB HOUSE Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This 4000 square foot facility was built in 1965 as a community theater facility and latf was transformed into the Meadowdale community club house. The building is currentl owned and maintained by the City of Edmonds and houses the City operated Meadowdale pre-school and the 1500 square foot Meadowdale club house rental facility. This facility while dated has been well maintained and only requires minor maintenance and repairs. Projects: minor maintenance and repairs, interior flooring and painting, and bath fixtui replacement. Estimated Project Cost $7,985 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $0 Services Expense Total $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $0 Fund 016 (non -bond) $7,985 $4,446 $1,159 $0 $0 $0 $0 Unsecured Funding $0 $0 $0 $5,000 $5,000 $5,000 $0 Funding Source Total $7,985 $4,446 $1,159 $5,000 $5,000 $5,000 $0 Packet Pg. 303 MMMML9.3.a�� PWF-13 OLD PUBLIC WORKS Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This facility was built in 1965 to house the City's Public Works Department, the buildir was converted in 1995 to tenant space and City storage, as well as Edmonds Police large evidence storage. This is a vital piece of property adjacent to the Waste Water Treatment Plant, and could be converted for utility use if regulatory requirements dictate. Building is primarily used as storage and will need some updates to maintain current operational readiness. Projects: HVAC updates, roll -up door replacement, security camera system. Estimated Project Cost $25000 (2025) "includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $25,000 $25,000 $25,000 $25,000 $24,519 $25,000 $0 $25,000 $25,000 $25,000 $25,000 $24,519 $25,000 $0 $25,000 $25,000 $0 $0 $0 $0 $0 $0 $0 $25,000 $25,000 $24,519 $25,000 $0 $25,000 $25,000 $25,000 $25,000 $24,519 $25,000 $0 Packet Pg. 304 PWF-14 PARKS MAINTENANCE BUILDING Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This facility was built in 1967 by Ed Huntley who at the time was the City Facilities supervisor. The 4800 square foot facility now houses all City Facility Operations staff(11) and all of Park and Rec Parks Maintenance Staff(12+ seasonal help) This Facility is home to the City Carpentry Shop, Key Shop, City Flower program, Parks engine repair shop and Parks and Facilities maintenance supply storage as well as Parks and Facilities Manager offices. This Facility is near end of life and is undersizec to support the departmental staffing that are assigned to this facility. Projects: maintenance and repair to maintain operational capacity, ADA restroom updates, shop floor replacement, Pine St. facility exit, exterior painting. Estimated Project Cost $9,349 (2025) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction\Professional $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Services Expense Total $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Fund 016 (non -bond) $9,349 $0 $0 $0 $0 $0 $0 Unsecured Funding $0 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Funding Source Total $9,349 $5,177 $69,228 $20,000 $10,000 $10,000 $0 Packet Pg. 305 PWF-15 J. PUBLIC SAFETY Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description The Public Safety building houses Edmonds Police Department, Edmonds Municipal Court and the City Council Chambers. The building was built in 1999 encompassing 30,000 square feet of office, court and municipal government uses. The building houses one of the City emergency operations centers, large police training, simulator facilities and evidence processing and storage. The building has had minimal system updates over its life and has a significant amount of deferred maintenance and shoulc be retrofitted with new fire sprinklers. Projects: air handler and outdoor ventilation unit replacements, parking lot reconfiguration to meet current usage, fire sprinkler installation, interior hallway renovation and painting, sleeping room remodel and gender specific/neutral accommodations, gender inclusive public restrooms, operable windows in specific locations, court's flat roof replacement. Estimated Project Cost $50000 (2025) "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 ConstructionRofessional $50,000 $10,000 $55,169 $151,481 $515,071 $80,000 $0 Services Expense Total $50,000 $10,000 $55,169 $151,481 $515,071 $80,000 $0 Fund 016 (2021 Facilities $50,000 $10,000 $0 $0 $0 $0 $0 Bond) Unsecured Funding $0 $0 $55,169 $151,481 $515,071 $80,000 $0 Funding Source Total $50,000 $10,000 $55,169 $151,481 $515,071 $80,000 $0 Packet Pg. 306 ML9.3.a�� PWF-16 PUBLIC WORKS O&M Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This building built in 1995 houses four Public Works divisions and the auxiliary City Emergency Operations Center. This building is 28,000 square feet and is capable of operations 24/7 during weather emergencies and natural disasters. The building has significant deferred maintenance needs and infrastructure updates. Projects: vehicle yard leveling, HVAC unit replacements, roof system for material bunkers, ventilation fan replacements, fire alarm system replacement, lobby remodel, restroom remodel with gender inclusivity considerations, electric vehicle charging and maintenance infrastructure, emergency communications updates, interior hallway flooring thresholds, utility bay HVAC replacement, water main replacement (building connection). Estimated Project Cost $125000 (2025) "includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (2021 Facilities Bond) Unsecured Funding Fund 421 -Water Utility Fund 422 - Stormwater Utility Fund 423 - Sewer Utility Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $0 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $0 $125,000 $45,000 $0 $0 $0 $0 $0 $0 $0 $80,315 $79,348 $43,821 $50,000 $0 $133,000 $324,000 $0 $0 $0 $0 $0 $133,000 $324,000 $0 $0 $0 $0 $0 $133,000 $324,000 $0 $0 $0 $0 $0 $524,000 $1,017,000 $80,315 $79,348 $43,821 $50,000 $0 Packet Pg. 307 PWF-17 WADE JAMES THEATER Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This community theater was built by the Driftwood Players theater group in 1967 and was deeded to City ownership at a later date. The facility is 6,300 square feet in size and houses the Driftwood Players theatrical performances and City meetings. The City's maintenance responsibilities are limited to large infrastructure, parking lot, roofing, and grounds. Projects: parking lot repair and recoating, minor repair, and maintenance. Estimated Project Cost $3000 (2025) *includes prior year expenditures Budget Project Cost Construction\Professional Services Expense Total Fund 016 (2021 Facilities Bond) Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $0 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $0 $0 $0 $0 $0 $0 $0 $0 $3,000 $45,000 $0 $0 $0 $0 $0 $0 $0 $43,880 $115,734 $21,872 $25,000 $0 $3,000 $45,000 $43,880 $115,734 $21,872 $25,000 $0 Packet Pg. 308 PUBLIC WORKS - FACILITIES 9.3.a YOST POOL HOUSE Benefit Public owned facilities and properties are maintained to assure safe and efficient operating conditions and to assure to the protection of the asset throughout an expected lifespan. Description This recreational facility houses the City's aquatic programing and some Parks and Recreation programs. Built in 1971 the pool house historically was only operated seasonally. The tenant run aquatic programing is currently expanding to year round IE and team aquatic activities and will continue to support summer open swim programing. The facility requires minimal maintenance to remain operational and is subject to tenant lease terms of use. Projects: security updates, roof replacement, gutter replacement, plumbing fixture updates, exterior door replacements, operational repair and maintenance to accommodate 365 operations. Estimated Project Cost $5000 (2025) 'includes prior year expenditures Budget Project Cost ConstructionTrofessional Services Expense Total Fund 016 (2021 Facilities Bond) Fund 016 (non -bond) Unsecured Funding Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $0 $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $0 $5,000 $0 $0 $0 $0 $0 $0 $0 $8,409 $0 $0 $0 $0 $0 $0 $0 $19,127 $30,389 $30,000 $25,000 $0 $5,000 $8,409 $19,127 $30,389 $30,000 $25,000 $0 Packet Pg. 309 PWF-23 LIBRARY PLAZA DECK WATERPROOFING PROJECT Benefit Maintaining building in operational and safe condition, in order to maintain partnership with Sno-Isle Library system. Preservation of the City's physical assets in appropriate condition vs. the age of the facility and historic capital investment. Description The Library Plaza Deck is essentially a green roof on the second floor of the Edmond Sno-Isle Library. The deck surface was waterproofed and remodeled in 2003, since that project continuous water intrusion has occurred through the waterproof membrane. This water intrusion has been successfully mitigated over the years and has not been deemed a project of significance previously. In 2018 Western Specialty Contractors inspected the water intrusion and offered an initial ROM price to demolisl• and waterproof the existing plaza deck. Rebuilding the plaza deck and replacement o landscape, planters, grass, pavement, flashing and hand railings would be a separatE construction project. The Parks Director in 2018 offered an estimate to replace landscaping and irrigations systems. In 2021 a draft structural report was performed t MLA Engineering to discover any structural consequences from the years of water intrusion, building was deemed structurally sound and water intrusion not factoring in building structural stability. Estimated Project Cost $4,900,000 (2030) Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 Construction\Professional $0 $0 $0 $0 $0 $4,900,000 Services Expense Total $0 $0 $0 $0 $0 $4,900,000 Unsecured Funding $0 $0 $0 $0 $0 $4,900,000 Funding Source Total $0 $0 $0 $0 $0 $4,900,000 2031-45 $0 $0 $0 $0 Packet Pg. 310 PWF-25 POLICE STATION Benefit Description Feasibility Study to relocate the existing Police Station or create a new substation Design, location and funding TBD. Estimated Project Cost TBD 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $0 $100,000 $0 $0 Expense Total $0 $0 $0 $0 $100,000 $0 $0 Unsecured Funding $0 $0 $0 $0 $100,000 $0 $0 Funding Source Total $0 $0 $0 $0 $100,000 $0 $0 Packet Pg. 311 1 �^ Q Packet Pg. 312 WASTEWATER TREATMENT PLANT 9.3.a PWP-01 PWP-04 PWP-08 PWP-10 PWP-11 PWP-12 PWP-13 PWP-14 PWP-15 PWP-16 PWP-17 PWP-18 PWP-19 PWP-20 PWP-21 WWTP Annual Capital Replacement In - House Projects Nutrient Removal Project Gasification Bypass (Class A Solids Production) VFD Upgrades 760-25016 Primary Clarifier 2 Rehab Primary Clarifier 3 Rehab ODS (Primary Sludge) Pump Replacement Chlorine Contact Channel Sluice Gates Replacement Screw Press Feed System Rehab 760-25005 NPW Pumping System Improvements 760-25004 600 Bldg Air Quality Evaluation 760-25006 LPA Blower 303 Rehab 760-25007 600 Bldg Electrical Rehab 760-25009 600 Bldg Air Quality Rehab/Upgrade 760-25011 Secondary Clarifier 2 Rehab 760-25010 EXPENSE TOTAL City of Shoreline Fund 423 - Sewer ,0025 20261 128 2029 2030 1 1 1 'Z3 _ . .Total $100,000 $0 $1,000,000 $1,250,000 $1,250,000 $1,300,000 $4,900,000 $19,500,000 a $24,400,1 v $100,000 $650,000 $5,000,000 $5,000,000 $0 $0 $10,750,000 $0 $10,750,11i $0 $0 $300,000 $0 $0 $0 $300,000 $0 rn $300,1 $250,000 $250,000 $0 $0 $0 $0 $500,000 $0 $500,11i �a r $0 $0 $0 $0 $0 $0 $0 $0 R v $0 $0 $0 $0 $0 $0 $0 $950,000 $950,10 N $0 $350,000 $250,000 $0 $0 $0 $600,000 $0 $600,1 N CD $0 $0 $0 $375,000 $0 $0 $375,000 $0 $375,1 LL Q Q $150,000 $0 $0 $0 $0 $0 $150,000 $0 $150,1 J Q $75,000 $0 $0 $0 $0 $0 $75,000 $0 $75,1 9 $50,000 $0 $0 $0 $0 $0 $50,000 $0 a $50,1 v d $35,000 $0 $0 $0 $0 $0 $35,000 $0 $35,( y L $0 $250,000 $0 $0 $0 $0 $250,000 $0 $250,( 0 V $0 $250,000 $0 $0 $0 $0 $250,000 $0 $250,( 3 a $0 $450,000 $0 $0 $0 $0 $450,000 $0 $450,1CD N $760,000 $2,200,000 $6,550,000 $6,625,000 $1,250,000 $1,300,000 $18,685,000 $20,450,000 $39,135,( � N O N 1 1 ++ P025 = 2026 2027 20281 IF 1 1 1 • • _ Total E $72,124 $208,780 $621,595 $628,712 $118,625 $123,370 $1,773,206 $1,940,705 $3,713,1 $386,005 $1,117,380 $3,326,745 $3,364,838 $634,875 $660,270 $9,490,113 $10,386,555 $19,876,668 9.3.a WASTEWATER TREATMENT PLANT ling Source 2025 2026 2027 2028 2029 2030 2025-30 2031-45 Grand To Total IF a - Mountlake Terrace $176,092 $509,740 $1,517,635 $1,535,013 $289,625 $301,210 $4,329,315 $4,738,265 $9,067,! v c Olympic View Water Sewer District $125,779 $364,100 $1,084,025 $1,096,437 $206,875 $215,150 $3,092,366 $3,384,475 $6,476,1 a U) m FUNDING TOTAL $760,000 $2,200,000 $6,550,000 $6,625,000 $1,250,000 $1,300,000 $18,685,000 $20,450,000 $39,135,( R u_ r Q M U O M O N LO N Co N Packet Pg. 314 PWP-01 WWTP ANNUAL CAPITAL REPLACEMENT IN- HOUSE PROJECTS Benefit This project ensures that critical infrastructure is maintained and equipment is replace in order to reduce risk to the City. Description The WWTP Annual Capital Replacement In -House Projects is intended to maintain infrastructure and equipment to ensure that the treatment plant is well maintained. Estimated Project Cost $100,000 (2024) 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $200,000 $250,000 $250,000 $300,000 $4,875,000 Construction $100,000 $0 $800,000 $1,000,000 $1,000,000 $1,000,000 $14,625,000 Expense Total $100,000 $0 $1,000,000 $1,250,000 $1,250,000 $1,300,000 $19,500,000 Fund 423 - Sewer Utility $50,790 $0 $507,900 $634,875 $634,875 $660,270 $9,904,050 Mountlake Terrace $23,170 $0 $231,700 $289,625 $289,625 $301,210 $4,518,150 Olympic View Water Sewer $16,550 $0 $165,500 $206,875 $206,875 $215,150 $3,227,250 District City of Shoreline $9,490 $0 $94,900 $118,625 $118,625 $123,370 $1,850,550 Funding Source Total $100,000 $0 $1,000,000 $1,250,000 $1,250,000 $1,300,000 $19,500,000 Packet Pg. 315 PWP-04 NUTRIENT REMOVAL PROJECT Benefit To meet new permit requirements and increase capacity for projected 20-year service area expansion. Description The WA Dept of Ecology has imposed the Puget Sound Nutrient General Permit upoI us. It is anticipated that our current process will not be able to meet these new permi requirements. This decision package will allow us to team with an engineering firm tc study our current process and design a solution that will allow our plant to meet the new PSNGP requirements as well as accommodate projected service area growth ov the next decade. Estimated Project Cost $10,750,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $100,000 $650,000 $0 $0 $0 $0 $0 $0 $0 $5,000,000 $5,000,000 $0 $0 $0 $100,000 $650,000 $5,000,000 $5,000,000 $0 $0 $0 $50,790 $330,135 $2,539,500 $2,539,500 $0 $0 $0 $23,170 $150,605 $1,158,500 $1,158,500 $0 $0 $0 $16,550 $107,575 $827,500 $827,500 $0 $0 $0 $9,490 $61,685 $474,500 $474,500 $0 $0 $0 $100,000 $650,000 $5,000,000 $5,000,000 $0 $0 $0 Packet Pg. 316 PWP-08 GASIFICATION BYPASS (CLASS A SOLIDS PRODUCTION) Benefit Allow solids handling system redundancy and the ability to run the dryer unit independently in the event of a gasification system failure or repair. The dryer is capable of producing Class A biosolids, which would negate the need for temporary hauling and disposal of wet cake at a rate of up to $200,000/month. Description This allows the ability to continue production of class A solids if/when the gasification system is shut down for repairs or preventative maintenance. The ability to produce and haul class A solids will eliminate a temporary but substantial cost increase haulini, as this product is essentially the same in volume as biochar or concentrated minerals and is accepted at the local transfer station whereas if this option is not available, sludge will need to be loaded into trailers and hauled to Oregon as was done during the Carbon Recovery Project at a cost of up to $200,000 per month. This redundant solids processing mode was an option to add to the Carbon Recovery Project and wa rejected by previous administration. Along with the savings in hauling costs, there wil be no additional odor issues or daily sludge truck traffic in the adjacent neighborhood Estimated Project Cost $300,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $50,000 $0 $0 $0 $0 Construction $0 $0 $250,000 $0 $0 $0 $0 Expense Total $0 $0 $300,000 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $0 $152,370 $0 $0 $0 $0 Mountlake Terrace $0 $0 $69,510 $0 $0 $0 $0 Olympic View Water Sewer $0 $0 $49,650 $0 $0 $0 $0 District City of Shoreline $0 $0 $28,470 $0 $0 $0 $0 Funding Source Total $0 $0 $300,000 $0 $0 $0 $0 Packet Pg. 317 PWP-10 VFD UPGRADES Benefit To keep critical equipment reliable and in working condition. Description The WWTP has several VFD's (variable frequency drives) on various critical equipment influent pumps, effluent pumps, RAS/WAS pumps, aeration blowers, etc. These VFD's have an expected useful life of 15-20 years. Several of the VFD's here the plant range in age between 20-30 years old. There have already been some failures and replacements made. These outdated VFD's need to be replaced to avoic a catastrophic failure event that could happen to these weakened state VFD's for any number of reasons, including abrupt starting and stopping due to power bumps/loss, switching from grid to generator power supply or just a parts failure. If multiple critical components fail simultaneously, then the plant may lose it's ability to treat wastewater that meets NPDES permit requirements resulting in pollution of our receiving waters and possible fines by our governing agency. Estimated Project Cost $500,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $50,000 $50,000 $0 $0 $0 $0 $0 $200,000 $200,000 $0 $0 $0 $0 $0 $250,000 $250,000 $0 $0 $0 $0 $0 $126,975 $126,975 $0 $0 $0 $0 $0 $57,925 $57,925 $0 $0 $0 $0 $0 $41,375 $41,375 $0 $0 $0 $0 $0 $23,725 $23,725 $0 $0 $0 $0 $0 $250,000 $250,000 $0 $0 $0 $0 $0 Packet Pg. 318 PWP-11 PRIMARY CLARIFIER 2 REHAB A 9.3.a a U Benefit Improve reliability of critical infrastructure as it is in a state of imminent failure. Ensur( WWTP's ability to treat wastewater up to its rated capacity and meet discharge permi- requirements. Description Primary Clarifier #2 cage, center column, feedwell, corner sweeps, weir, counterweigl skimming device and rake arms need replacement due to severe corrosion. The stee has not been replaced since the original construction. The limited access will require that pieces be assembled inside the tank. The concrete structure also needs to be inspected and repaired as needed as corrosion of the concrete in spots has led to exposed rebar and may have compromised the structural integrity of the clarifier. Th( project was delayed in 2024 and a carryforward budget amendment will move funds ti 2025 to complete project. Estimated Project Cost $600,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $0 $0 $0 $0 Construction $0 $0 $0 $0 $0 $0 $0 Expense Total $0 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $0 $0 $0 $0 $0 $0 Mountlake Terrace $0 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $0 $0 $0 $0 $0 $0 $0 District City of Shoreline $0 $0 $0 $0 $0 $0 $0 Funding Source Total $0 $0 $0 $0 $0 $0 $0 Packet Pg. 319 PWP-12 PRIMARY CLARIFIER 3 REHAB 4 r Benefit Improve reliability of critical infrastructure as it is approaching a state of imminent failure. Ensure WWTP's ability to treat wastewater up to its rated capacity and meet discharge permit requirements. Description Primary Clarifier #3 (dual drive) cages, center columns, feedwells, corner sweeps, weirs, counterweights, skimming devices and rake arms need replacement due to severe corrosion. The steel is in a highly corrosive environment and has not been replaced since the original construction approximately 30 years ago. The limited access will require that pieces be assembled inside the tank. The concrete structure also needs to be inspected and repaired as needed as corrosion of the concrete in spots has led to exposed rebar and may have compromised the structural integrity of the clarifier. After recent evaluation od PC 3 it was determined, based on the current condition of the clarifier, this rehab can occur after 2030. Estimated Project Cost $950,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $0 $0 $0 $0 $0 $150,000 $0 $0 $0 $0 $0 $0 $800,000 $0 $0 $0 $0 $0 $0 $950,000 $0 $0 $0 $0 $0 $0 $482,505 $0 $0 $0 $0 $0 $0 $220,115 $0 $0 $0 $0 $0 $0 $157,225 $0 $0 $0 $0 $0 $0 $90,155 $0 $0 $0 $0 $0 $0 $950,000 Packet Pg. 320 PWP-13 ODS (PRIMARY SLUDGE) PUMP REPLACEMENT Benefit I Improve reliability, redundancy and efficiency of the primary sludge and scum pumps by replacing 30+ year old pumps and improving piping system. Description The ODS pumps are over 30 years old and are at the end of their useful life. The maintenance, reliability and efficiency of the primary sludge pumping system would bE greatly improved by replacing the current diaphragm pumps with progressive cavity pumps. During this pump replacement, piping modifications would also be done to allow pumps to support more than one clarifier, improving system redundancy along with reliability. Estimated Project Cost $600,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $100,000 $0 $0 $0 $0 $0 Construction $0 $250,000 $250,000 $0 $0 $0 $0 Expense Total $0 $350,000 $250,000 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $177,765 $126,975 $0 $0 $0 $0 Mountlake Terrace $0 $81,095 $57,925 $0 $0 $0 $0 Olympic View Water Sewer $0 $57,925 $41,375 $0 $0 $0 $0 District City of Shoreline $0 $33,215 $23,725 $0 $0 $0 $0 Funding Source Total $0 $350,000 $250,000 $0 $0 $0 $0 Packet Pg. 321 PWP-14 CHLORINE CONTACT CHANNEL SLUICE GATES REPLACEMENT Benefit To replace problematic, yet critical valves with more reliable technology that helps to ensure disinfection system functionality and the ability to continue to meet NPDES discharge permit requirements. Description Replace two gate valves and actuators at the inlets of the two chlorine contact channels. These gates have repeatedly failed. Repair is often expensive and time consuming, as access is an issue, so it is necessary to rent scaffolding and other equipment to make repairs. When a gate fails, it effectively cuts the disinfection capacity of the plant in half. These are critical pieces of equipment and need to be replaced with a different technology to improve performance and reliability. Estimated Project Cost $375,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $0 $0 $75,000 $0 $0 $0 Construction $0 $0 $0 $300,000 $0 $0 $0 Expense Total $0 $0 $0 $375,000 $0 $0 $0 Fund 423 - Sewer Utility $0 $0 $0 $190,463 $0 $0 $0 Mountlake Terrace $0 $0 $0 $86,888 $0 $0 $0 Olympic View Water Sewer $0 $0 $0 $62,062 $0 $0 $0 District City of Shoreline $0 $0 $0 $35,587 $0 $0 $0 Funding Source Total $0 $0 $0 $375,000 $0 $0 $0 Packet Pg. 322 PWP-15 SCREW PRESS FEED SYSTEM REHAB Benefit Description Replacing these pumps allows for consistent and reliable operation of the sludge dewatering system which supplies dewatered biosolids to the new gasification system i Replace two sludge feed pumps and three polymer pumps that are reaching the end their useful life and are often down for repairs. Estimated Project Cost $150,000 'includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $150,000 $0 $0 $0 $0 $0 $0 Expense Total $150,000 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $76,185 $0 $0 $0 $0 $0 $0 Mountlake Terrace $34,755 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $24,825 $0 $0 $0 $0 $0 $0 District City of Shoreline $14,235 $0 $0 $0 $0 $0 $0 Funding Source Total $150,000 $0 $0 $0 $0 $0 $0 Packet Pg. 323 1 PWP-16 NPW PUMPING SYSTEM IMPROVEMENTS Benefit Description Current NPW system is non-functional as currently built. Currently, only one pump provides the needed system pressure to allow the standby generator to function. In th event of that pump failing, the standby generator (which is required as a backup powE source per our NPDES permit) is not operable. This project will allow for much needec NPW redundancy. Relocate one NPW pump, replace one NPW pump and modify piping as needed to achieve system functionality. Estimated Project Cost $75,000 "includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Construction $75,000 $0 $0 $0 $0 $0 $0 Expense Total $75,000 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $38,093 $0 $0 $0 $0 $0 $0 Mountlake Terrace $17,378 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $12,412 $0 $0 $0 $0 $0 $0 District City of Shoreline $7,118 $0 $0 $0 $0 $0 $0 Funding Source Total $75,000 $0 $0 $0 $0 $0 $0 Packet Pg. 324 PWP-17 600 BLDG AIR QUALITY EVALUATION Benefit After rehab/upgrade project is complete (2026-part 2 of this project), it will improve performance and reliability as well as lowering operational and maintenance costs for the systems mentioned above. Description Evaluate the AQ issues within the 600 Bldg with a focus on the lower level where H2S gas appears to be accumulating at levels that are high enough to do damage to sensitive electronic equipment such as VFD's, control boards and relay switches. These electronic failures cause shutdowns in the primary sludge pumping system, hic pressure plant air system and sludge dewatering system. Estimated Project Cost $50,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $50,000 $0 $0 $0 $0 $0 $0 Expense Total $50,000 $0 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $25,395 $0 $0 $0 $0 $0 $0 Mountlake Terrace $11,585 $0 $0 $0 $0 $0 $0 Olympic View Water Sewer $8,275 $0 $0 $0 $0 $0 $0 District City of Shoreline $4,745 $0 $0 $0 $0 $0 $0 Funding Source Total $50,000 $0 $0 $0 $0 $0 $0 Packet Pg. 325 PWP-18 LPA BLOWER 303 AND 305 REHAB Benefit I As these are our medium sized blowers, this allows for more efficient and cost -saving operation of the LPA system. Description Blowers are currently running at 75% capacity, are at the end of their useful life (30,000 hrs, put in service in 2017), and due for rebuild. Estimated Project Cost $70,000 "includes prior year expenditures Budget Project Cost Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 ; $35,000 $35,000 $0 $0 $0 $0 $0 $35,000 $35,000 $0 $0 $0 $0 $0 $17,777 $17,777 $0 $0 $0 $0 $0 I $8,110 $8,110 $0 $0 $0 $0 $0 $5,792 $5,792 $0 $0 $0 $0 I $0 $3,322 $3,322 $0 $0 $0 $0 $0 i $35,000 $35,001 $0 $0 $0 $0 I $0 Packet Pg. 326 PWP-19 600 BLDG ELECTRICAL REHAB Benefit Rehab of the 600 bldg electrical system will result in a tremendous increase in the reliability of the critical systems within the 600 bldg including sludge dewatering, c primary sludge pumping, high-pressure air, chemical disinfection pumps and several others. Description Both the high and low voltage electrical systems are in a degraded state and have functionality issues during periods of high demand, often resulting in equipment failun i due to MCC or breaker failures. This is a critical system and is at the end of its useful life, being well over thirty years old. Estimated Project Cost $250,000 "includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $50,000 $0 $0 $0 $0 $0 $0 $200,000 $0 $0 $0 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 $0 $126,975 $0 $0 $0 $0 $0 $0 $57,925 $0 $0 $0 $0 $0 $0 $41,375 $0 $0 $0 $0 $0 $0 $23,725 $0 $0 $0 $0 $0 $0 $250,000 $0 $0 $0 $0 $0 Packet Pg. 327 PWP-20 600 BLDG AIR QUALITY REHAB/UPGRADE '"NW _;aml Benefit Improve performance and reliability as well as lowering operational and maintenance costs for the systems mentioned above. Description Perform AQ system repairs and modifications from the prior years' AQ Evaluation Project to resolve the AQ issues within the 600 bldg with a focus on the lower level where 1-12S gas appears to be accumulating at levels that are high enough to do damage to sensitive electronic equipment such as VFD's, control boards and relay switches. These electronic failures cause shutdowns in the primary sludge pumping system, high pressure plant air system and sludge dewatering system. Estimated Project Cost $250,000 Includes prior year expenditures Budget Project Cost 2025 2026 2027 2028 2029 2030 2031-45 Design $0 $50,000 $0 $0 $0 $0 $0 Construction $0 $200,000 $0 $0 $0 $0 $0 Expense Total $0 $250,000 $0 $0 $0 $0 $0 Fund 423 - Sewer Utility $0 $126,975 $0 $0 $0 $0 $0 Mountlake Terrace $0 $57,925 $0 $0 $0 $0 $0 Olympic View Water Sewer $0 $41,375 $0 $0 $0 $0 $0 District City of Shoreline $0 $23,725 $0 $0 $0 $0 $0 Funding Source Total $0 $250,000 $0 $0 $0 $0 $0 Packet Pg. 328 PWP-21 SECONDARY CLARIFIER 2 REHAB Benefit This will increase reliability/redundancy in the secondary system and help ensure the final effluent meets NPDES discharge permit standards. Description Secondary Clarifier 2 has reached the end of useful life as its components are over 31 years old and need to be replaced. Clarifier drive, drive motor and steel structure have ! corroded and need repair or replacement. Concrete needs to be evaluated and repaired if necessary. i Estimated Project Cost $450,000 'includes prior year expenditures Budget Project Cost Design Construction Expense Total Fund 423 - Sewer Utility Mountlake Terrace Olympic View Water Sewer District City of Shoreline Funding Source Total 2025 2026 2027 2028 2029 2030 2031-45 $0 $50,000 $0 $0 $0 $0 $0 $0 $400,000 $0 $0 $0 $0 $0 $0 $450,000 $0 $0 $0 $0 $0 $0 $228,555 $0 $0 $0 $0 $0 $0 $104,265 $0 $0 $0 $0 $0 $0 $74,475 $0 $0 $0 $0 $0 $0 $42,705 $0 $0 $0 $0 $0 $0 $450,000 $0 $0 $0 $0 $0 Packet Pg. 329 CFP/CIP COMPARISION 2024-20 all 2025-2030 PUBLIC WORKS CAPITAL FACILITIES PROGRAM CAPITAL IMPROVEMENTS PROJECTS 9.3.a CFP /CIP COMPARISON (2024 TO 2025) PROJECTS ADDED iiljm• . Transportation Safety Action Plan Secured federal grant to complete plan. Water 2027 Water Comprehensive Plan Update Estimated costs for update to existing water comprehensive plan Water Phase 21 Annual Replacement Program (2031) Estimated future costs for waterline replacements. Storm Edmonds Marsh Water Quality Improvements (Phase 2) Estimated future costs for road repairs due to storm replacements Storm Phase 11 Storm Maintenance (2031) Estimated future costs for stormline replacements Storm Edmonds Marsh Estuary Planning Study Estimated future costs for Marsh Planning Study Sewer 2027 Sewer Comprehensive Plan Update Estimated costs for update to existing sewer comprehensive plan Sewer Phase 18 Annual Sewer Replacement/Rehab (2031) Estimated future costs for sewerline replacements WWTP Screw Press Feed System Rehab Estimated future costs for waste water treatment plant project. WWTP NPW Pumping System Improvements Estimated future costs for waste water treatment plant project. WWTP 600 Bldg air Quality Evaluation Estimated future costs for waste water treatment plant project. WWTP LPA Blower 303 Rehab Estimated future costs for waste water treatment plant project. WWTP 600 Bldg Air Quality Rehab/Upgrade Estimated future costs for waste water treatment plant project. WWTP Secondary Clarifier 2 Rehab Estimated future costs for waste water treatment plant project. Facilities Police Station Estimated and future costs for facilities project. Facilities Boys and Girls Club Estimated and future costs for facilities project. c a LL U_ c a m LL w .Q M U 0 Cl) 0 N LO N O N Packet Pg. 331 9.3.a CFP /CIP COMPARISON (2024 TO 2025) PROJECTS REMOVED Transportation 76th Ave. Overlay from 196th to OVD completed in 2024 Transportation 2024 Traffic Signal Upgrades to be completed in late 2024 Transportation 2024 Pedestrian Safety Program to be completed in late 2024 Water Phase 13 Annual Replacement Program Completed Sewer Phase 10 Annual Sewer Replacement/Rehab Completed Sewer Citywide CIPP Sewer Rehabilitation Phase 4 Completed Facilities Landmark 99 Six -year cost and funding (2025-2030) removed Facilities Fire Life Safety Communications Six -year cost and funding (2025-2030) removed WWTP WWTP Asset Criticality Ranking and Condition Assessment to be completed in late 2024 WWTP Primary Clarifier Completed WWTP Joint Sealant lCompleted WWTP Vacuum Filter Icompleted c a a_ U_ c a m u_ w .Q U 0 Cl) 0 N LO N 0 N Packet Pg. 332 9.3.a CFP /CIP COMPARISON (2024 TO 2025) PROJECTS REVISED 1-1101 a Transportation Puget Dr. @ OVD Signal Upgrades Cost and funding moved from 2027-2028 to 2028-2029 LL U Transportation Signal Upgrades - 100th Ave @ 238th St. SW Cost and funding moved from 2027-2028 to 2028-2029 Transportation Main St. @ 3rd Signal Upgrades Cost and funding moved from 2027-2028 to 2028-2029 a Transportation 228th St. SW from Hwy 99 to 95th PI. W Corridor Cost and funding revised, moved from 2027-2029 to 2028-2030 ai Transportation Hwy 99 Revitalization & Gateway Project - Stage 3 Cost and funding revised, moved from 2022-2028 to 2022-2029 Transportation Hwy 99 Revitalization & Gateway Project - Stage 4 Cost and funding revised, moved from 2022-2028 to 2022-2029 LL Transportation SR 524 (196th St. SW) / 88th Ave. W - Intersection Improvements Cost and funding moved from 2027-2028 to 2028-2030 cwa Transportation Main St. @ 9th Ave. Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 is Transportation 76th Ave. W @ 220th St. SW - Intersection Improvements Cost and funding revised, moved from 2023-2027 to 2023-2029 c Transportation SR-104 Adaptive System - 236th to 226th Cost and funding revised, moved from 2023-2027 to 2024-2028 N Transportation SR-104 @100th Ave W. Intersection Improvements Cost and funding revised, moved from 2027-2029 to 2028-2030 LO N Transportation SR-104 @ 95th PI. W Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 N Transportation SR-104 @ 238th St. SW Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 LL Transportation SR-104 @ 76th Ave. W Intersection Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 Transportation Olympic View Dr @ 76th Ave. W Intersection Improvements Cost and funding revised, moved from 2030-2044 to 2031-2045 J Transportation 175th St SW Slope Repair Construction cost moved from 2027 to 2028 z Transportation 232nd St. SW Walkway from 100th Ave. to SR-104 Cost and funding revised, moved from 2028-2029 to 2029-2030 LL Transportation 236th St. SW Walkway from Madrona Elementary to 97th Ave. W Cost and funding revised, moved from 2027-2028 to 2028-2029 LL Transportation 84th Ave. W Walkway from 238th St. SW to 234th St. SW U Cost and funding revised, moved from 2024-2025 to 2025-2029 d Transportation 80th Ave. W Walkway from 212th St. SW to 206th St. SW Cost and funding revised, moved from 2027-2029 tto 2028-2030 v Transportation 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. Cn Cost and funding revised, moved from 2027-2029 to 2028-2030 0 Transportation 218th St. SW Walkway from 76th Ave. W to 84th Ave. W Cost and funding revised, moved from 2027-2029 to 2028-2030 3: Transportation Walnut St. Walkway from 6th Ave. S to 7th Ave S Cost and funding revised, moved from 2027 to 2028 •9 Transportation 216th St. SW Walkway from Hwy. 99 to 72nd Ave W Cost and funding revised, moved from 2027 to 2028 ' a Transportation Maplewood Dr. Walkway from Main St. to 200th St. SW Cost and funding revised, moved from 2027-2029 to 2028-2030 M Transportation 95th PI. W Walkway from 224th St. SW to 220th St. SW Cost and funding revised, moved from 2027-2028 to 2028-2029 N Transportation SR-104 @ 76th Ave. W Non -Motorized Trans Improvements Cost and funding revised, moved from 2027-2028 to 2028-2029 uO N Transportation SR-104 Walkway: HAWK to Pine / Pine from SR-104 to 9th Cost and funding revised, moved from 2029 to 2030 N Transportation Ferry Storage Improvements from Pine St. to Dayton St. Moved from 2027 to 2028 Transportation Transportation Plan Update Cost and funding revised, extended to 2025 E Transportation Green Streets 236th St SW - 84th Ave W to Highway 99 Cost and funding revised, moved from 2029 to 2030-2045 C.) c� w w • • PUBLIC WORKS• •PROJECTS Packet Pg. 333 9.3.a CFP /CIP COMPARISON (2024 TO 2025) Storm Lower Perrinville Creek Restoration Project Cost and Funding Revised Storm 7317 Lake Ballinger Way Purchase & Structure Removal Costs of building demolishment added to 2025 with 2026 closeout Storm Lake Ballinger Regional Facility Design and Construction Moved project funding from 2026-2027 to 2027-2028 Storm I Storm and Surface Water Comprehensive Plan $213,000 in 2024 funds moved to 2025 Sewer Annual Citywide CIPP Sewer Rehabilitation ICost and funding (2025-2030) revised Sewer Lake Ballinger Sewer lCost and funding shifted from 2026-2027 to 2027-2028 WWTP Nutrient Removal Project Six -year cost and funding (2025-2030) revised WWTP VFD Upgrades Six -year cost and funding (2025-2030) revised WWTP Gasification Bypass (Class A Solids Production) Project postponed to 2027 WWTP Primary Clarifier 3 Rehab Six -year cost and funding (2025-2030) revised WWTP ODS (Primary Sudge) Pump Replacement Six -year cost and funding (2025-2030) revised WWTP Chlorine Contact Channel Sluice Gates Replacement Six -year cost and funding (2025-2030) revised Facilities Cemetery Building Six -year cost and funding (2025-2030) revised Facilities City Hall Six -year cost and funding (2025-2030) revised Facilities Fishing Pier/Beach Ranger Station Six -year cost and funding (2025-2030) revised Facilities Frances Anderson Center Six -year cost and funding (2025-2030) revised Facilities Fire Station 16 Six -year cost and funding (2025-2030) revised Facilities Fire Station 17 Six -year cost and funding (2025-2030) revised Facilities Fire Station 20 Six -year cost and funding (2025-2030) revised Facilities Historic Log Cabin Six -year cost and funding (2025-2030) revised Facilities Historical Museum Six -year cost and funding (2025-2030) revised Facilities Library Six -year cost and funding (2025-2030) revised Facilities Library Plaza Deck Waterproofing Six -year cost and funding (2025-2030) revised Facilities Meadowdale Club House Six -year cost and funding (2025-2030) revised Facilities Old Public Works Six -year cost and funding (2025-2030) revised Facilities Parks Maintenance Building Six -year cost and funding (2025-2030) revised Facilities Public Safety Six -year cost and funding (2025-2030) revised Facilities Public Works O&M Six -year cost and funding (2025-2030) revised Facilities Wade James Theater Six -year cost and funding (2025-2030) revised Facilities Yost Pool House Six -year cost and fundinq (2025-2030) revised a U- U_ c a m :r LL r Q M U 0 M 0 N uO N 0 Packet Pg. 334 A ,!P�EDMONDS 0, PARKS, RECREATION & HUMAN SERVICES 2025-2030 CAPITAL FACILITIES PLAN & CAPITAL IMPROVEMENT PROGRAM F777 777�' FINAL NOVEMBER 2024 "EDMONDS PARKS, RECREATION & HUMAN SERVICES Table of Contents Director's Letter................................................................ 2 CIP/CFP Worksheets.......................................................3-6 Project Distribution Map ................................................. 7 Project Descriptions......................................................8-26 Program Descriptions...................................................27-29 Acquisition Descriptions...............................................30-31 FundDetail..................................................................... 32 Fund 332 (Capital Const. & Impact Fee) Detail ............33-34 Fund 125 (REET II) Detail ................................................ 35 Fund 126 (REET 1) Detail ................................................. 36 Fund 143 (Tree) Detail .................................................... 37 Fund 137 (Cemetery) Detail ........................................... 38 Annual Project Comparison ............................................ 39 9.3.b EDMONDS PARKS, RECREATION & HUMAN SERVICES September 30, 2024 Members of the City Council, Parks & Planning Board, Staff and Citizens of Edmonds, The Parks, Recreation & Human Services Department presents the City of Edmonds Parks 6-year Parks Capital Improvement Program (CIP) and Capital Facilities Plan (CFP). The CIP/CFP serve as a planning guide identifying parks capital projects and related funding sources. It reflects the priorities established in the 2022 Parks, Recreation and Open Space (PROS) Plan priorities as well as unforeseen opportunities and demands. The CIP/CFP is updated annually through a public process including presentations and Public Hearings hosted by both the Parks & Planning Board and the City Council during the budget process. Highlights of the 2024 parks capital project accomplishments through August include: 1. Acquisition of the Mee property expands the Mathay Ballinger Park by 50% and the purchase and related costs were 80% grant funded ($880,000 grant). 2. Demolition of unusable structures, removal of invasive plants and site security of the 1-acre parcel donated by Shirley Johnson adjacent to Yost was completed. 3. Improvements to the McAleer Lake Ballinger Access area. 4. Installation of automated door locks on all park restrooms to decrease damage and vandalism. 5. Standardization of park entry signage. 6. Replacement of the outdoor shower, an additional foot wash station and installation of ADA compliant water bottle filler to replace a non -working drinking fountain. The remaining 2024 capital projects in process include: 1. Improvements continue at Mathay Ballinger Park with installation of a permanent restroom and remaining improvements including ADA accessible pathway, parking improvement, picnic shelter and additional park amenities. 2. Completing open space improvements to meet a 2008 State of Washington grant non-compliance issue. 3. Installation of "No Boating" buoys along the Waterfront as resulting from US Coast Guard audit. Currently, the focus of our capital work is on deferred maintenance throughout the city's existing parks system and recreation facilities. With an aging system and lack of adequate asset management through Edmonds' parks and facilities, amenities are reaching the end of their useful life and require significant repairs or replacement. Some of which require significant permitting due to proximity to salmon -bearing waterways. Another priority in our capital work is addressing ADA accessibility compliance issues both during renovation and repair work as well as stand-alone new projects to address the issue. Ensuring our parks, trails, open spaces and recreation facilities and amenities are inclusive and welcoming and equitability available to all Edmond's residents and visitors is an emphasis of all our parks capital work. Your Parks, Recreation & Human Services Department strives to keep our parks safe, accessible, and enjoyable for all and we are proud to continue to implement the parks capital program to better serve the Edmonds community. Sincerely, Ii \X Angie Feser, Edmonds Parks, Recreation & Human Services Director 425-771-0256 Angie.Feser@EdmondsWA.gov Page 2 Packet Pg. 337 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN 9.3.b Costs inflated at 3% per year Project CFP Project Site & Description 2025 2026 2027 2028 2029 2030 6-Year Total # Shell Creek Restoration Phase 2 R19 Project to provide improved environmental health and erosion control of Shell $ 380,000 $ $ $ $ $ $ 380,00( Creek in Yost Park, may include trail, bridge and boardwalk repair or relocation. Lake Ballinger Park Mountlake Terrace ILA *CARRYFORWARD* D19 Funding to support City of Mountlake Terrace Ballinger Park Phase III $ 200,000 $ $ $ $ $ $ 200,00( Development. Payment due upon completion of project. Columbarium Expansion - Phase II D8 Expansion of the current columbarium. Funding provided through the Cemetery $ 175,000 $ $ $ $ $ $ 175,00( Trust Fund 137. Mee Property X D13 Master plan and future development providing expansion of the Mathay $ 80,000 $ $ 250,000 $ $ $ $ 330,00( Ballinger neighborhood park. Property purchased in 2024. Johnson Property X Master plan for future use and expansion of Yost Park. Site development not $ $ $ $ $ $ $ P5 included in estimate. Demolition, debris removal and site security completed in 2023. Parks & Facilities Maintenance and Operations Building X D2 Replace and/or renovate Parks & Facilities Maintenance Shop located in City $ $ 250,000 $ 875,500 $ 4,700,000 $ $ $ 5,825,50( Park. Preliminary design in 2026. Marsh Boardwalk Replacement D21 Renovation and replacement of northwest Edmonds Marsh boardwalk to include $ $ 75,000 $ 750,000 $ - $ $ $ 825,00( R20 ADA upgrades. Yost Pool Upgrades & Renovation R11 Repairs and renovations of 50+year old pool as needed to include a complete $ $ - $ 350,000 $ $ $ $ 350,00( replaster of the pool. Woodway Campus Athletic Complex - Phase I - Lighting X D20 In cooperation with the Edmonds School District, complete a community park $ $ $ 1,500,000 $ $ $ $ 1,500,00( and athletic complex at Former Woodway High School to include lighting and future construction of two additional fields. Project Type: A: Acquisition - R: Replacement/Upgrade - P: Master Planning - D: Development (new) r Q M U C ltf a ILL U_ c a N LL r.+ .Q U O CO) O N u7 N O Page 3 Packet Pg. 338 9.3.b 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN Costs inflated at 3% per year Project CFP Project Site & Description 2025 2026 2027 2028 2029 2030 6-Year Total # Sierra Park R8 Replacement of a 25+ year old playground and related improvements to included $ $ $ 50,000 $ 350,000 $ $ $ 400,00( ADA compliance. D10 Pine Street Park D11 Park enhancements to include the addition of a small shelter with picnic tables, $ $ $ $ 100,000 $ 60,000 $ 200,000 $ 360,00( D12 canopy shade trees and a paved connecting pathway. Maplewood Hill Park R12 Replacement of a nearly 40 year old playground for improved play experience $ $ $ $ 50,000 $ 350,000 $ - $ 400,00( and ADA compliance. Neighborhood Park SR99 X D15 Master plan and development of a new neighborhood park in Southeast $ $ $ $ $ 80,000 $ 850,000 $ 930,00( Edmonds (funding is in Parkland Acquisition program for purchase). D16 Elm Street Park D17 Park enhancements to include the addition of a nature playground, small shelter $ $ $ $ $ 105,000 $ 385,000 $ 490,00( R14 with picnic tables, habitat restoration and possible addition of a dog park. Neighborhood Park SE 2 X Master plan and development of a new neighborhood park in Southeast $ $ $ $ $ - $ 82,000 $ 82,00( D18 Edmonds (funding is in Parkland Acquisition program for purchase). Pool Replacement X R15 Replacement of the existing Yost pool due to end of life cycle. Design, location, $ $ $ $ $ - $ 24,000,000 $ 24,000,00( and funding TBD and consideration of possible partnerships. Edmonds Marsh Estuary Restoration (Willow Creek Daylighting) Master Plan development and implementation of the Edmonds Marsh to P4 daylight the waterway connection of Puget Sound to the Edmonds Marsh and X D9 two fresh water creeks providing restoration of fresh water/salt water estuary TBD TBD TBD TBD TBD TBD $ - D1 and natural tidal exchange. (All expenses are TBD per Council direction in December 2022). Property acquisition identified in Parkland Acquisition program. (A) SUBTOTAL PARKS CIP/CFP PROJECTS $ 835,000 $ 325,000 $ 3,775,500 $ 5,200,000 $ 595,000 $ 25,517,000 $ 36,247,50( Project Type: A: Acquisition - R: Replacement/Upgrade - P: Master Planning - D: Development (new) .r .Q m U c IL LL U_ c a W 2D U M LL M .r Q ca V O CO) O N u7 N O N Page 4 Packet Pg. 339 9.3.b 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN Costs inflated at 3% per year Project PARKS CIP PROGRAMS 2025 2026 2027 2028 2029 2030 6-Year Total Citywide Park Improvements / Capital Replacement Program Ongoing program of funding allocation for regular, major and deferred R17 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,700,00( maintenance, repair and replacement of parks amenities, structures and equipment. ADA Improvements & Replacement R16 Ongoing replacement or improvements to meet ADA standards within park $ $ 200,000 $ 300,000 $ $ $ $ 500,001 system. (Example is of the Seaview Park restroom replacement and - - - - improvements to pathway). Debt Service and Interfund Transfers Debt service on Civic Park $1.6M bond (2021), Marina Beach Acquisition and $ 412,518 $ 416,188 $ 410,438 $ 416,350 $ 407,912 $ 414,225 $ 2,477,631 Interfund transfers to Engineering for Capital Project Support. (B) SUBTOTAL - PARKS CIP PROGRAMS 1 $ 862,518 1 $ 1,066,188 1 $ 1,160,438 1 $ 866,350 1 $ 857,912 1 $ 864,225 1 $ 5,677,631 Costs inflated at 3% per year Project PARKLAND ACQUISITION 2025 2026 2027 2028 2029 2030 6-Year Total X A3 Neighborhood Park SR99 $ $ $ $ 900,000 $ - $ $ 900,00( Acquisition of parkland near SR 99 to fill park system gaps. X A4 Neighborhood Park SE 2 $ - $ - $ - $ - $ 900,000 $ - $ 900,001 Acquisition of parkland in South Edmonds to fill park system gaps. Edmonds Marsh Estuary Restoration (Willow Creek Daylighting) X Al Acquisition of the Unocal property in support of greater Edmonds Marsh TBD TBD TBD TBD TBD TBD $ restoration project. (C) SUBTOTAL - PARKLAND ACQUISITION $ $ - $ $ 900,000 $ 900,000 $ $ 1,800,001 .Q U C a LL U_ C a to u_ .r .Q U 0 M O N u7 N O H u_ Q Q' J Q Z a LL U I a_ U N Y a 0 M O (D) TOTAL PARKS CIP/CFP EXPENDITURES (A+B+C) $ 1,697,518 $ 1,391,188 $ 4,935,938 $ 6,966,350 $ 2,352,912 $ 26,381,225 $ 43,725,131 LO O Project Type: A: Acquisition - R: Replacement/Upgrade - P: Master Planning - D: Development (new) N C N t ct r r Q Page 5 Packet Pg. 340 9.3.b 2025-2030 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN PARKS CIP REVENUE 2025 2026 2027 2028 2029 2030 6-Year Total Real Estate Excise Tax (REET) I - Fund 126 $ 512,518 $ 516,188 $ 510,438 $ 516,350 $ 507,912 $ 514,225 $ 3,077,63( Real Estate Excise Tax (REET) II - Fund 125 $ 1,110,000 $ 975,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,045,00( Park Impact Fees - Fund 332-100 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,200,00( Tree Fund 143 - Land Acquisition $ 84,192 $ 60,419 $ 58,419 $ 61,140 $ 63,997 $ 56,997 $ 385,16- Cemetery Trust Fund 137 - Columbarium Expansion $ 175,000 $ 175,00( Investment Interest (3%) $ 7,870 $ 8,220 $ 35,132 $ 34,363 $ 46,081 $ 54,385 $ 186,051 Donations $ $ $ $ $ $ $ Bond Proceeds $ $ $ $ $ $ $ Secured Grants $ $ $ $ $ $ $ Unsecured Grants/Funding - non -land acquisition 1$ 3,125,000 $ 4,700,000 $ 55,000 1$ 24,167,000 1 $ 32,047,001 (E) TOTAL PARKS CIP REVENUE $ 2,089,580 $ 1,759,827 1 $ 5,078,988 1 $ 6,461,853 1 $ 1,782,990 1 $ 25,942,607 1 $ 43,115,84, Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (F) Beginning Fund Balance $ 1,458,932 $ 1,846,994 $ 2,211,633 $ 2,350,684 $ 1,842,187 $ 1,268,265 (E) Revenue $ 2,089,580 $ 1,759,827 $ 5,078,988 $ 6,461,853 $ 1,782,990 $ 25,942,607 (D) Expenditures $ 1,701,518 $ 1,395,188 $ 4,939,938 $ 6,970,350 $ 2,356,912 $ 26,385,225 (G) Ending Fund Balance (F+E-D) $ 1,846,994 $ 2,211,633 $ 2,350,684 $ 1,842,187 $ 1,268,265 $ 825,647 Restricted Land Acquisition Funds: $ 1,352,583 $ 1,509,002 $ 1,663,421 $ 920,561 $ 180,557 $ 333,554 Available Funding (assuming $2001(in PIF+Interest): $ 494,411 $ 702,631 $ 687,263 $ 921,626 $ 1,087,707 $ 49ZO93 Page 6 R R U C a ILL. U_ C a N M LL .r .Q M C.) 0 CO) 0 N u7 N 0 N Packet Pg. 341 I 9.3.b I 2025-2030 Parks Capital Improvement Program & Capital Facilities Plan PROJECTS t v EDMONDS PARKS, RECREATION & HUMAN SERVICES Page 8 Packet Pg. 343 1 9.3.b Parks & Recreation Shell Creek Restoration Phase 2 - R19 O Driftwood PWyers Yost Park Trails City of Edmonds Bridge — Boardwalk ---- Trail Creek Park Boundary _ Service Road — pavement 0 100 200 Feet Main St NlghlineTrall Existing Conditions Area ; I I �hP��cePk Bzl( Approximate Project Outline -'-` V+�_ ate, • �, , ' `I Cedar Loop Trail—� II ` IM � E I lax cl ` �� tti ❑ �� Crow's Nest Loop ENTRANCE Project Summary: The goal of this project is the restoration of the northern portion of Yost Park and may include habitat and environmental protection and enhancement, mitigation opportunities, bridge, trail and boardwalk replacement/relocation and concrete structure removal or modification. After completion of the Existing Conditions Analysis, funding is needed for the next phase which includes scope of work development and may include architecture, engineering and ecological design, document development to support and start the permit process and potential construction estimates. Project Justification: The 45-acre Yost Park, containing a portion of Shell Creek, is experiencing environmental degradation to the creek's ecosystem and the bridges are nearing end of life cycle. Shell Creek is identified as a salmon -bearing stream and erosion and silting issues within Yost Park impact stream bed conditions and spawning habitat within the park and downstream. This erosion has caused the closure of a pedestrian bridge in the upper creek corridor, resulting in significant impact to trail users by lack of ability to cross the creek to access both sides of the park. Additional pedestrian bridges are deteriorating and will require replacement or repair. 2022 Parks, Recreation & Open Space (PROS) Plan - Goal 3: Parks, Trails & Open Space, Objectives 3.7, 3.8 and 3.9; Goal 4: Waterfront Use & Access, Objectives 4.2 and 4.4; Goal 5: Natural Resource & Habitat Conservation Objectives, 5.1, 5.3 and 5.4; Goal 6: Climate Change, Adaptation & Resiliency, Objective 6.5; and Goal 9: Park Operations & Administration Objectives 9.1 and 9.2. PROS Plan Recommendations 3.1, 3.10. 5.2 and 6.2. Estimated Cost: Phase 1- $250,000 & Phase 2 - $380,000 = $630,000 total Page 9 Packet Pg. 344 9.3.b Parks & Recreation Lake Ballinger Park/Mountlake Terrace ILA - D19 Interurban Trail Improved Park Entry Proposed Crossing by the U.S. - Army Corps of Engineers Y Senior Center y Proposed Channel by the )halt Path y U.S. Army Corps of Engineers �r 6 ft Wood Chips Path r y 6 ft Gravel Path Proposed Boardwalk by the U.S. Army Corps of Engineers Boardwalk & Viewing Platform Lake Ballinger Lake Ballinger Park, City of Mountlake Terrace Project Summary: Through an Interlocal Agreement (ILA) with the City of Mountlake Terrace, the City of Edmonds will support the construction of the planned improvements in the northwest area of Lake Ballinger Park including a pedestrian entry, pathways and access to Lake Ballinger. The ILA was executed in 2023, with the project underway and payment is due upon completion. Project Justification: This western boundary of the park is Edmonds city limits, and these improvements will provide better access to Lake Ballinger Park for Edmonds residents. The revenue contribution supports the construction of the improvements which will benefit the City of Edmonds. This project is supported by the 2022 Parks, Recreation and Open Space (PROS) Plan including a goal, three objectives and three recommendations. PROS Goal 3, Objectives 3.2, 3.8 and 3.11. Recommendation 1.2 Expand partnerships and agreements with other nearby jurisdictions. Recommendation 3.6 Explore options for access to Lake Ballinger with the City of Mountlake Terrace to include possible joint development and consideration of a fishing pier. Recommendation 5.2 Repair and improve or extend trails and boardwalks to allow improved public access to natural areas for nature/wildlife viewing, hiking and outdoor experience. Estimated Cost: $200,000 Construction (D19) — ILA 2025 2026 $200,000 2027i i $200,000 Total Expenses $200,000 $200,000 Real Estate Excise Tax II - Fund 125 $200,000 $200,000 Total Revenue Unsecured Funding $200,000 so $200,000 $0 Page 10 Packet Pg. 345 9.3.b Parks & Recreation Columbarium Expansion Phase 2 - D8 820 15th St SW, Edmonds Memorial Cemetery Project Summary: Expansion of the existing Edmonds Memorial Cemetery Columbarium. Funding is provided through the Cemetery Trust Fund 137 which is designated for capital projects such as this. This accumulated fund balance is generated from revenue collected through ongoing cemetery sales and services. Project Justification: As the existing columbarium continues to fill up, it is appropriate to begin planning for the Phase 2 expansion to accommodate additional inurnments. The project design was developed with the original design and therefore, could be relatively simple to implement. Estimated Cost: $159,100 Page 11 Packet Pg. 346 9.3.b Parks & Recreation Mee Property - P2, D13 24024 76th Ave. Project Summary: This project is the Master Planning process supporting development of the recently acquired Mee Property adjacent to and expanding Mathay Ballinger Park. This planning effort is the next step to providing improvements to expand the adjacent park and address park services gap and inequities in geographic distribution in underserved areas of Edmonds. The Master Plan relies on community engagement and will be developed in collaboration with Edmonds community. Opening this property to the public requires site improvements determined by a community -based Master Plan. Project Justification: The addition of new parkland and amenities is supported by the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 1, Objective 1.1; Goal 2, Objectives 2.1 and 2.3, Goal 3, Objectives 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, 3.8, 3.9 and 3.10; Goal 5, Objectives 5.1, 5.3, and 5.4; and Goal 6, Objectives 6.1, 6.3, and 6.4. Recommendations include 6.2 which supports development of a new park and recommendations 3.2 and 3.5. Estimated Cost: $330,000 Planning —Neighborhood Park SE 1 (P2) $80,000 $80,000 Construction — Neighborhood Park SE 1 (D13) $250,000 $250,000 Total Expenses $80,000 $250,000 $330,000 Real Estate Excise Tax II - Fund 125 $80,000 $80,000 Park Impact Fees — Fund 332-100 $250,000 $250,000 Total Revenue $80,000 $250,000 $330,000 Unsecured Funding i i *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 12 Packet Pg. 347 9.3.b Parks & Recreation Johnson Property - P5 9309 Bowdoin Way Project Summary: This project is for the first phase of design including a Master Plan for the 1-acre property donated by Shirley Johnson in 2021. The house, outbuildings and invasive plants material were removed in 2023 and the site is currently secured with fencing. The master planning process uses a combination of park system -wide goals (PROS Plan), property opportunities and constraints, property donation conditions and community input on future design and usage for the space as well as providing documentation for grant opportunities for future improvements. Project Justification: This project is supported by five goals and 11 related objectives and a recommendation of the 2022 Parks, Recreation and Open Space (PROS) Plan. They include Goal 1, Objective 1.1; Goal 3, Objectives 3.7, 3.8 and 3.10; Goal 5, Objective 5.1; Goal 6, Objectives 6.1, 6.4 and 6.5; Goal 9, Objectives 9.1, 9.3 and 9.5 support this project. In addition, Plan Recommendation 3.1 - Maintain, renovate, or replace aging or damaged infrastructure in existing City properties to ensure public accessibility, use and safety applies to this work. Estimated Cost: $100,000** *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) **Project funding removed via council budget amendment in 2024 Page 13 Packet Pg. 348 9.3.b Parks & Recreation Parks & Facilities Maintenance Building - P1 & D2 6003 d Avenue South, City Park Project Summary: Replacement of 40+ year old Parks and Facilities Maintenance building and renovation of the yard area in City Park. Currently undersized to accommodate staff, vehicles and equipment, mechanical workspaces and employee facilities and the facility is reaching the end of its useful life. Project Justification: Parks and Facilities Divisions have long outgrown this existing facility and need additional work areas and fixed equipment storage to more efficiently maintain City parks and Capital facilities. The city's small equipment repair garage is used as the Park Maintenance locker room, daily meeting room, computer access (two for 17 FTEs) and work preparation space. It is insufficient for work efficiency and creates a conflicting workspace of small machinery repair and gathering space. This project is supported by a Goal and three Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 9, Objectives 9.1, 9.3 and 9.9. Estimated Cost: $5,825,000 Planning & Design (P1) 2025 2026i $250,000 $875,000 i28 2029 2030 Total $1,125,000 Construction (D2) $4,700,000 $4,700,000 Total Expenses $250,000 $875,000 $4,700,000 $5,825,000 Real Estate Excise Tax II - Fund 125 $250,000 $250,000 Bond Proceeds Operating Contribution —General Fund Park Donations Total Revenue $250,000 $250,000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 14 Packet Pg. 349 9.3.b Parks & Recreation Marsh Boardwalk Replacement - D21, R20 180 West Dayton, Edmonds Marsh Project Summary: Initial work for repair and possible replacement of the failing Marsh Boardwalk. Work may include evaluation of existing structure, architecture and engineering design for repair or replacement, development of construction drawings and the start of a complex permitting process. Project Justification: The deck of the wooden boardwalk is nearing the end of its useful life and the supporting structure and footings may be starting to settle into the underlying marsh. If this repair/replacement is not completed, there may need to be closed to the public due to unsafe surface conditions and trip hazards. 2022 Parks, Recreation & Open Space (PROS) Plan - Goal 3: Parks, Trails & Open Space, Objectives 3.4, 3.7, 3.8 and 3.9; Goal 4: Waterfront Use & Access, Objectives 4.2 and 4.4; Goal 5: Natural Resource & Habitat Conservation Objectives, 5.1, 5.3 and 5.4; Goal 6: Climate Change, Adaptation & Resiliency, Objective 6.1, 6.4 and 6.5; and Goal 9: Park Operations & Administration Objectives 9.1 and 9.5. PROS Plan Recommendations 3.1 and 3.10, 5.2 and 6.2. Estimated Cost: $825,000 Planning & Design (D21) $75,000 $75,000 Construction (R20) $750,000 7 $750,000 Total Expenses $75,000 $750,000 $825,000 Real Estate Excise Tax II - Fund 125 $75,000 $75,000 Total Revenue FundingUnsecured $75,000 000 $75,000 000 Page 15 Packet Pg. 350 9.3.b Parks & Recreation Yost Pool Upgrades & Renovation - R11 96th Ave W & Bowdoin Way, Yost Park Project Summary: Future pool repair and maintenance to include a full replaster project. Project Justification: The outdoor Yost Pool, built in the early 1970's, is more than 50 years old and has numerous maintenance needs to enable the pool to remain operational and meet safety requirements. These repairs and amenity replacements are supported in the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 1, Objective 1.4; Goal 2, Objective 2.1, Goal 3, Objectives 3.6, 3.8 and 3.9; Goal 4, Objective 4.4; Goal 6, Objective 6.3; Goal 7, Objectives 7.2 and 7.4; Goal 9, Objectives 9.1 and 9.5 and Recommendation 3.1, and 6.2. Estimated Cost: $350,000 Construction (1111) 2025 2026 2027 2028i $350,000 Total $350,000 Total Expenses $350,000 $350,000 Real Estate Excise Tax II - Fund 125 $350,000 $350,000 Total Revenue Unsecured Funding $350,000 $0 $350,000 $0 Page 16 Packet Pg. 351 9.3.b Parks & Recreation Woodway Campus Athletic Complex Phase 1 Lighting - D20 23200 100th Ave. W Project Summary: This project consists of two components: Phase 1 lighting addition, Phase 2 renovation of existing underdeveloped athletic field and would be coordinated with the property owner, Edmonds School District. Project Justification: By adding lighting to the renovated Phase 1 year-round field, usage of the multi -use facility would significantly increase. Phase 2 would renovate a currently poorly maintained and underutilized large athletic field to provide community significantly more multi -sport use of an existing facility. This Athletic Complex serves a densely populated area of more than 150,000 residents within 5-mile radius. Future maintenance costs could be offset by user fees. Phase I without lighting installation was completed in 2015 for $4.2M, Phase II estimated at $6-8M with funding and timing undetermined. This partnership improvement is supported by a Recommendation, 2 Goals and 5 Objectives in the 2022 PROS Plan including Recommendation 3.2 "expand partnerships and agreements with Edmonds School District ... to provide public access and opportunities for outdoor recreation". And PROS Plan Goal 3, Objectives 3.3, 3.9, 3.10 and 3.11; and Goal 9, Objective 9.4. Estimated Cost: Phase 1 Lighting: $1,500,000; Phase 2: $6 — 8M Construction (D20) - Lighting $1,500,000 2029 2030Total $1,500,000 Total Expenses $1,500,000 $1,500,000 Real Estate Excise Tax II - Fund 125 Park Impact Fees — Fund 332-100 Total Revenue Unsecured Funding $0 E.21MIII)iIIIII)MI $0 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 17 Packet Pg. 352 9.3.b Parks & Recreation Sierra Park - R8 81st Ave W & 190th St SW Project Summary: Replacement of the playground and fall surfacing at Sierra Park. The playground is 27 years old and is currently the smallest and most limited playground in the park system. The new playground will be ADA accessible and could be an inclusive level design. Project Justification: These improvements are supported by three Goals and Objectives and two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. The improvement project is supported by Goal 1, Objective 1.1; Goal 3, Objective 3.8, Goal 9, Objective 9.1 and Recommendation 3.1. In addition, Recommendation 3.4 states "replace the playgrounds at Maplewood Hill Park, Sierra Park and Yost Memorial Park". Estimated Cost: $400,000 Construction (R8) — Playground Replacement i $50,000 $350,000 $400,000 Total Expenses $50,000 $350,000 $400,000 Real Estate Excise Tax II - Fund 125 $50,000 $350,000 $400,000 Total Revenue Unsecured Funding $50,000 $350,000 so $0 $400,000 $0 Page 18 Packet Pg. 353 9.3.b Parks & Recreation Pine Street Park - D10, D11 & D12 6th and Pine Street Project Summary: Park improvements to include the addition of a small shelter with picnic tables, canopy shade trees and a paved interior connecting pathway. Project Justification: These improvements are supported by 2 Recommendations, 2 Goals and 2 Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan. Recommendation 3.5 is to add amenities to existing parks, such as picnic shelters to Mathay Ballinger Park, Elm Street Park and Pine Street Park and paved pathway connections in Mathay Ballinger Park and Pine Street Park. PROS Plan Goal 3, Objective 3.8; Goal 9, Objective 9.1 and Recommendation 6.2 also align with these improvements. Estimated Cost: $360,000 Construction (D10) — Shelter w/Picnic Tables $100,000 $100,000 Construction (D11) — Paved Pathway $35,000 $200,000 $235,000 Construction (D12) — Canopy Shade Trees $25,000 $25,000 Total Expenses $100,000 $60,000 $200,000 $360,000 Real Estate Excise Tax II - Fund 125 $100,000 $60,000 $200,000 $360,000 Total Revenue $100,000 $60,000 1 $200,000 $360,000 Page 19 Packet Pg. 354 9.3.b Parks & Recreation Maplewood Hill Park — R12 19800 89th PI W Project Summary: Replacement of the existing playground installed in 1985. This playground is 38 years old and is the oldest in the park system. Project Justification: This improvement is supported by three Goals and Objectives as well as two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. PROS Plan Goal 1, Objective 1.1; Goal 3, Objective 3.8; Goal 9, Objective 9.1 and Recommendation 3.1 also align with this improvement. Recommendation 3.4 specifically states "replace the playgrounds at Maplewood Hill Park, Sierra Park and Yost Memorial Park". Estimated Cost: $400,000 Construction (R12) — Playground Replacement $50,000 $350,000 $400,000 Total Expenses $50,000 $350,000 $400,000 Real Estate Excise Tax II - Fund 125 $50,000 $350,000 $400,000 Total Revenue $50,000 $350,000 $400,000 Unsecured Funding so $0 Page 20 Packet Pg. 355 9.3.b Parks & Recreation Neighborhood Park SR 99 - P6 & D15 Project Summary: Design and development of an additional neighborhood park in the SR 99 area to address an existing gap in park services and inequities in parkland distribution. Once an acquisition has been authorized (see Land Acquisition Section for details) a Master Plan should be developed in collaboration with the surrounding community. Eventual development of the park will be based on the Master Plan. Project Justification: The addition of a new park is supported by three Goals and 11 Objectives two recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. PROS Plan Goal 1, Objective 1.1; Goal 2, Objectives 2.1 and 2.3, Goal 3, Objectives 3.1, 3.2, 3.3, 3.6, 3.7, 3.8, 3.9 and 3.10 and Recommendation 6.2 also align with the development of a new park. Recommendation 1 states "to fill the park system gaps ... 1.1 Acquire property for neighborhood parks in underserved areas such as the south Edmonds area and the SR 99 corridor". Estimated Cost: $930,000 + Parkland Acquisition Planning —Neighborhood Park SR99 (P6) $80,000 $80,000 Construction — Neighborhood Park SR 99 (D15) $850,000 $850,000 Total Expenses $80,000 $850,000 $930,000 Real Estate Excise Tax II - Fund 125 Park Impact Fees — Fund 332-100 $80,000 $850,000 $930,000 Total Revenue Unsecured Funding $80,000 $850,000 $930,000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 21 Packet Pg. 356 9.3.b Parks & Recreation Elm Street Park - D16, D17 & R14 7th & Elm Street Project Summary: Park enhancements to include the addition of a nature playground, small shelter with picnic tables, habitat restoration and public process to consider possible off -leash dog park area. Project Justification: These improvements are supported by two Goals and Objectives and two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. PROS Plan Goal 6, Objective 6.5; Goal 9, Objective 9.1; and Recommendation 3.5 support these improvements. Recommendation 3.1 is to "add amenities to existing parks, such as picnic shelters to Mathay Ballinger Park, Elm Street Park and Pine Street Park". Estimated Cost: $490,000 Construction (R14) — Habitat Restoration $55,000 $55,000 Construction (D16) — Nature Play & Dog park $50,000 $300,000 $350,000 Construction (D17) — Shelter w/Picnic Tables $85,000 $85,000 Total Expenses $105,000 $385,000 $490,000 Real Estate Excise Tax II - Fund 125 $50,000 $300,000 $350,000 Total Revenue Unsecured Funding $50,000 (55,000) $300,000 ($85,000) $350,000 ($140,000) Page 22 Packet Pg. 357 9.3.b Parks & Recreation Neighborhood Park SE 2 - P7, D18 Project Summary: Design and future development of an additional neighborhood park in the SE Edmonds area to address an existing gap in park services and inequities in parkland distribution. Once an acquisition (see Land Acquisition Section for details) has been authorized a Master Plan will be developed in collaboration with the surrounding community. Development of the park will be based on the Master Plan. Project Justification: The addition of a new park is supported by three Goals and 11 Objectives and two Recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan including Goal 1, Objective 1.1; Goal 2, Objectives 2.1 and 2.3, Goal 3, Objectives 3.1, 3.2, 3.3, 3.6, 3.7, 3.8, 3.9 and 3.10 and Recommendation 6.2 support the development of a new park. Recommendation 1 states "to fill the park system gaps, 1.1 Acquire property for neighborhood parks in underserved areas such as the south Edmonds area and the SR 99 corridor". Estimated Cost: $82,000 + Parkland Acquisition 2025 2026 2027i Planning — Neighborhood Park SE 2 (P7) $82,000 $82,000 Construction — Neighborhood Park SE 2 (D18) Total Expenses $82,000 $82,000 Real Estate Excise Tax II - Fund 125 Total Revenue Unsecured Funding 000000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 23 Packet Pg. 358 9.3.b Parks & Recreation Yost Pool Replacement - R15 96th Ave W & Bowdoin Way, Yost Park Project Summary: Yost Pool was built nearly 50 years ago and continues to provide recreational opportunities for many residents and visitors. In addition to teaching youth lifesaving water safety, the pool serves as an opportunity for community members of all ages to lead healthy and active lifestyles. Funding for this project has not been identified, may need partnerships and would likely require voter approval. Project Justification: Replacing Yost Pool is supported by four Goals and six Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan lists Goal 1, Objective 1.1; Goal 3, Objectives 3.7, 3.8 and 3.9; Goal 7, Objective 7.4; Goal 9, Objective 9.1 and Recommendations 3.1, 4.1, 4.2 and 6.2. Recommendation 4 actually states "replace Yost Pool". Estimated Cost: $24,000,000 Planning & Construction (1115) 2025 2026 2027i i $24,000,000 $24,000,000 Total Expenses $24,000,000 $24,000,000 Real Estate Excise Tax II - Fund 125 Fund 332 Balance + Park Impact Fees Secured Grants Bonds Total Revenue Unsecured Funding $0 1 $0 ($24,000,000) ($24,000,000) *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 24 Packet Pg. 359 9.3.b Parks & Recreation Edmonds Marsh -Estuary Expansion & Restoration - Al, P4, D9 & D1 Edmonds Marsh - City of Edmonds Marsh, Marina Beach Park and property owned by Unocal (Chevron) Project Summary: Reconnect the Puget Sound with the Edmonds Marsh near -shore estuary by restoring the natural tidal exchange. This project will impact the existing Marina Beach Park and its proposed renovation including daylighting of Willow Creek within the park and the Edmonds Marsh. In addition, this project encompasses the possible acquisition or use of the adjacent 21-acre parcel known as the Unocal property to support a larger estuary restoration project. Once acquired, an integrated restoration plan can be developed to restore functioning conditions of the tidal wetland for salmon recovery, wildlife conservation and improved public access for recreational use, environmental education and wildlife viewing. Project Justification: The marsh estuary restoration project will allow for and provide a natural tidal exchange, allow salmon to again migrate into Willow Creek, support migratory birds and waterfowl, provide a natural redistribution of saltwater -freshwater flora and fauna and address sea level rise impacts. This project is supported by 3 Recommendations, 5 Goals and 8 Objectives in the 2022 Parks, Recreation and Open Space (PROS) Plan. Recommendation 2.2 — Expand the Edmonds Marsh/Estuary to include the Unocal property. Develop funding strategy for purchase of the Unocal property or negotiate with the State of Washington to have the property become part of the Edmonds Marsh/Estuary. PROS Plan Goal 1, Objective 1.1; Goal 4, Objective 4.3; Goal 5, Objectives 5.1, 5.3 and 5.4; Goal 6, Objective 6.5 and 6.7; Goal 9, Objective 9.1; Recommendation 2.1 and 3.11 also align with this project. Estimated Cost: TBD Acquisition and Planning + Restoration + Marina Beach Park renovation Continued on next page. Page 25 Packet Pg. 360 9.3.b Edmonds Marsh -Estuary Expansion & Restoration— continued. Land Acquisition (Al) TBD TBD TBD TBD TBD 030 TBD Total TBD Master Plan (P4) TBD TBD TBD TBD TBD TBD TBD Master Plan Implementation (D9) TBD TBD TBD TBD TBD TBD TBD Restoration (D1) - TBD TBD TBD TBD TBD TBD TBD TBD Total Expenses TBD TBD TBD TBD TBD TBD TBD Real Estate Excise Tax II - Fund 125 Real Estate Excise Tax I — Fund 126 Fund 332 Balance + Park Impact Fees Bond Proceeds Secured Grants Tree Fund 143 — Land Acquisition Park Donations Operating Contribution —General Fund Stormwater— Fund 422 Total Revenue Unsecured Funding TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD Project Accounting #M070 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Expense estimates and funding sources changed to TBD per Council direction December 2022. Page 26 Packet Pg. 361 I 9.3.b I 2024-2029 Parks Capital Improvement & Capital Facilities Plan PROGRAMS Y EDMONDS PARKS, RECREATION & HUMAN SERVICES Page 27 Packet Pg. 362 1 9.3.b Parks & Recreation Citywide Park Improvements / Capital Replacement Program - R17 fth: , - - _. L A S Project Summary: The 2022 Parks, Recreation & Open Space (PROS) plan identified a significant list of deferred park maintenance projects. With the addition of a Parks Capital Project Manager, hired in 2022 and the Job Order Contracting program, the Parks Department will continue to make progress on the numerous system -wide repairs, renovations and replacements of an aging parks infrastructure and ADA accessibility. Project Justification: Insufficiently maintained parks and related assets lead to higher deferred maintenance costs, increased City liability and decreased level of service and community satisfaction. This program is supported by six Goals and 21 Objectives and five Recommendations in the 2022 Parks, Recreation and Opens Space (PROS) Plan. These include Goal 2, Objectives 2.1 and 2.3; Goal 3, Objectives 3.6, 3.7, 3.8 and 3.9; Goal 4, Objectives 4.1, 4.2, and 4.4; Goal 5, Objectives 5.1, 5.3, and 5.4; Goal 6, Objectives 6.1, 6.3, 6.4, 6.5 and 6.7; and Goal 9, Objectives 9.1, 9.2, 9.3 and 9.9. Recommendation 3.1 is "Maintain, renovate, or replace aging or damaged infrastructure in existing City properties to ensure public accessibility, use and safety' and additional recommendations are found in 3.7, 6.2, 6.3 and 6.4. Estimated Cost: $2,700,000 (6-year total) 2025 2026 2027 2028 2029 2030 Total Repair & Maintenance $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $1,800,000 Professional Services $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $900,000 Total Expenses $450,000 $450,000 $450,000 $450,000 $450,000 $450,000 $2,700,000 Real Estate Excise Tax II - Fund 125 $450,000 $450,000 $450,000 $450,000 $450,000 $450,000 $2,700,000 Total Revenue 1 $450,000 1 Unsecured Funding i $450,000 1 $450,000 1 i $450,000 1 $450,000 1 $450,000 1 i $2,700,000 Page 28 Packet Pg. 363 9.3.b Parks & Recreation ADA Improvements / Replacement - R16 Project Summary: Systemic accessibility installations, upgrades, replacements and or renovations are needed throughout the City of Edmonds parks, open spaces, trails and recreation facilities and amenities. Examples of projects include Seaview Park restroom access and pathway to the playground, ADA compliant access in the Marina Beach Park dog park and Edmonds Marsh viewing pier and platform and among other numerous projects throughout the city parks and city -owned public spaces. This funding to be used for professional design, permits and arranging construction of these projects. Project Justification: In addition to building code compliance and ADA requirements, these improvements are supported by three goals and objectives and three recommendations in the 2022 Parks, Recreation and Open Space (PROS) Plan. Included are Goal 2, Objective 2.1; Goal 3, Objectives 3.3, 3.7, 3.8 and 3,9; and Goal 9, Objective 9.1. Recommendations 3.1 "ensuring public accessibility" and 6.2 includes "improvements to park facilities to conform with American with Disabilities Act (ADA) and ensure universal accessibility". In addition, recommendation 6.3 is to replace or renovate restrooms at Olympic Beach, Seaview Park and Brackett's Landing North. Estimated Cost: $500,000 Page 29 Packet Pg. 364 I 9.3.b I 2024-2029 Parks Capital Improvement & Capital Facilities Plan PARKLAND ACQUISITION EDMONDS PARKS, RECREATION & HUMAN SERVICES Page 30 Packet Pg. 365 1 9.3.b Parks & Recreation Parkland Acquisition - Neighborhood Park SR 99 & SE 2 - A3 & A4 Project Summary: Acquisition of parkland that will benefit the Edmond community and support the priorities identified in the PROS Plan. Currently, $1,140,625 is reserved for parkland and open space acquisition. These funds were accumulated from 2019 through 2024. There is no specific request to purchase a particular parcel as opportunities are somewhat limited in a mostly built -out city, but staff continues to search for, develop and negotiate opportunities. Project Justification: Parkland acquisitions are supported by two Goals and five Objectives (land purchase only, see previous projects for development) and a Recommendation in the 2022 Parks, Recreation & Open Space (PROS) Plan. Those include Goal 2, Objective 2.1; Goal 3, Objectives 3.1, 3.2, 3.3 and 3.9 also support the acquisition of parkland. Recommendation 1 is to "Fill the park system gaps, 1.1 Acquire property for neighborhood parks in underserved areas such as the south Edmonds area and the SR 99 corridor". Estimated Cost: $1,800,000 Acquisition — Neighborhood Park SR99 (A3) 2025 2026 2027 2028 2029 2030 $900,000 Total $900,000 Acquisition — Neighborhood Park SE 2 (A4) $900,000 $900,000 Total Expenses $900,000 $900,000 $1,800,000 Real Estate Excise Tax I - Fund 126 $900,000 $700,000 $1,600,000 Tree Fund 143 - land acquisition - TBD $200,000 $200,000 Snohomish County Conservation Futures Total Revenue $900,000 $900,000 $1,800,000 *Project is both in Capital Improvement Program (CIP) and Capital Facilities Plan (CFP) Page 31 Packet Pg. 366 I 9.3.b I 2024-2029 Parks Capital Improvement & Capital Facilities Plan FUND DETAIL { EDMONDS PARKS, RECREATION & HUMAN SERVICES Page 32 Packet Pg. 367 1 9.3.b Fund 332 Costs inflated at 3% per year Fund 332 Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total D9 Edmonds Marsh Estuary Restoration (Master Plan Implementation) $ D1 Edmonds Marsh Estuary Restoration (Restoration) $ R14 Elm Street Park Habitat Restoration $ 55,000 $ 55,000 D17 Elm Street Park (Shelter w/Picnic Tables) $ 85,000 $ 85,000 R20 Marsh Boardwalk Replacement $ 750,000 $ 750,000 D13 Mee Property (Park Development) $ 250,000 $ 250,000 D15 Neighborhood Park - SR99 (Park Development) $ 80,000 $ 850,000 $ 930,000 D18 Neighborhood Park - SE2 (Park Development) $ 82,000 $ 82,000 R15 Pool Replacement $24,000,000 $ 24,000,000 P1 Parks Facilities M&O Building (Design) $ 875,500 $ 875,500 D2 Parks Facilities M&O Building (Construction) $ 4,700,000 $ 4,700,000 D20 Woodway Campus Athletic Complex - Phase I - Lighting $ 1,500,000 $ 1,500,000 (C) TOTAL Fund 332 Expenditures $ $ $ 3,375,500 $ 4,700,000 $ 135,000 $25,017,000 $33,227,500 Fund 332 Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Park Impact Fees (Fund 332-100) $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,200,000 Miscellaneous Park Donations $ - Bond Proceeds $ - Park Impact Fees - Mee Property (Park Development) $ 250,000 $ 250,000 Park Impact Fees - Neighborhood Park SR99 (Development) $ 80,000 $ 850,000 $ 930,000 Unsecured Funding - Woodway Campus Athletic Complex Phase 1 $ 1,500,000 $ 1,500,000 Unsecured Grants - Marsh Estuary Restoration $ - Unsecured Grants - Elm Street Park Habitat Restoration & Shelter $ 55,000 $ 85,000 $ 140,000 Unsecured Grants - Neighborhood Park SE 2 (Development) $ 82,000 $ 82,000 Unsecured Funding (Bonds, Levy, Misc.) Pool Replacement $ 24,000,000 $ 24,000,000 Unsecured Funding Park Facilities M&O Building $ 875,000 $ 4,700,000 $ 5,575,000 Unsecured Grants - Marsh Walkway Replacement $ 750,000 $ 750,000 (D) TOTAL Fund 332 Revenue $ 200,000 $ 200,000 $ 3,575,000 $ 4,900,000 $ 335,000 $25,217,000 $37,357,000 Fund 332 Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance (332) $ 106,309 $ 110,729 $ 115,349 $ 120,617 $ 126,648 $ 132,980 (F) Investment Interest (5%) $ 4,420 $ 4,620 $ 5,767 $ 6,031 $ 6,332 $ 6,649 (D) Revenue - Non Park Impact Fees $ - $ - $ 3,375,000 $ 4,700,000 $ 135,000 $25,017,000 (C) Expenditures $ - $ - $ 3,375,500 $ 4,700,000 $ 135,000 $25,017,000 (H) Ending Fund Balance (E+F+D-C) $ 110,729 $ 115,349 1 $ 120,617 1 $ 126,648 1 $ 132,980 $ 1397629 r .Q R U C ro a LL U_ C a N LL CU Q M U 0 CO) 0 N u7 N 0 N I- LL Q f� J Q Z a LL U I a_ U W Y L a 0 M 0 N uO N 0 N C N E t ct R r Q Page 33 Packet Pg. 368 Fund 332 9.3.b Fund 332-100 Fund Park Impact Fee 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance (332-100) - Park Impact Fees $ 180,232 $ 383,682 $ 587,282 $ 566,646 $ 794,978 $ 954,727 (F) Investment Interest (5%) $ 3,450 $ 3,600 $ 29,364 $ 28,332 $ 39,749 $ 47,736 (D) Revenue - Park Impact Fees Only $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 (C) Expenditures $ - $ $ 250,000 $ - $ 80,000 $ 850,000 (I) Ending Fund Balance (E+F+D-C) $ 383,682 $ 587,282 $ 566,646 $ 794,978 $ 954,727 $ 352,464 Project Type: A Acquisition P Master Planning D Development - New R Replacement / Upgrade Page 34 Packet Pg. 369 REET II Fund 125 9.3.b Costs inflated at 3% per year REET II(Fund 125)Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total P4 Edmonds Marsh Estuary Restoration (Master Plan) $ - D16 Elm Street Park (Nature Playground & Dog Park) $ 50,000 $ 300,000 $ 350,000 P5 Johnson Property (Master Plan)** $ R12 Maplewood Hill Park (Playground Replacement) $ 50,000 $ 350,000 $ 400,000 R20 Marsh Boardwalk Replacement (Design) $ 75,000 $ 75,000 D19 Mountlake Terrace ILA (Lake Ballinger Park)* $ 200,000 $ 200,000 P2 Mee Property - (Master Plan) $ 80,000 $ 80,000 P1 Parks Facilities M&O Building (Design) $ 250,000 $ 250,000 D10 Pine Street Park (Shelter w/Picnic Tables) $ 100,000 $ 100,000 D11 Pine Street Park (Paved Connecting Pathway) $ 35,000 $ 200,000 $ 235,000 D12 Pine Street Park (Canopy Shade Trees) $ 25,000 $ 25,000 R19 Shell Creek Restoration Phase 2 (Yost Park) $ 380,000 $ 380,000 R8 Sierra Park (Playground Replacement) $ 50,000 $ 350,000 $ 400,000 R11 Yost Pool Upgrades & Renovation $ 350,000 $ 350,000 R16 ADA Improvements (Seaview Restroom & Pathway) $ 200,000 $ 300,000 $ 500,000 R17 Citywide Park Improvements / Capital Replacement Program $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 450,000 $ 2,700,000 (C) TOTAL PARKS REET II (Fund 125) Expenditures $ 1,110,000 $ 975,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,045,000 REET II(Fund 125)Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Real Estate Excise Tax (REET) II - Fund 125 $ 1,110,000 $ 975,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,045,000 (D) TOTAL PARKS REET I (Fund 126) Revenue $ 1,110,000 $ 975,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 $ 6,045,000 REET II (Fund 125) Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ - $ - $ - $ - $ - $ - (D) Revenue $ 1,110,000 $ 975,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 (C) Expenditures $ 1,110,000 $ 975,000 $ 1,150,000 $ 950,000 $ 910,000 $ 950,000 (G) Ending Fund Balance (E+D-C) $ - $ - $ - $ - $ - $ Page 35 *Project added via Council amendment in 2023 ** Project funding ($100,000) eliminated via Council amendment in 2024 Packet Pg. 370 REET I Fund 126 9.3.b Costs inflated at 3% per year REET I(Fund 126)Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total Al Edmonds Marsh Estuary Restoration (Acquisition) $ A2 Neighborhood Park - SE1 (Acquisition) $ - A3 Neighborhood Park - SR99 (Acquisition) $ 900,000 $ 900,000 A4 Neighborhood Park -SE2 (Acquisition) $ 700,000 $ 700,000 Debt Interest & Principal (Civic & Marina Beach) $ 412,518 $ 416,188 $ 410,438 $ 416,350 $ 407,912 $ 414,225 $ 2,477,630 (C) TOTAL PARKS REET I (Fund 126) Expenditures $ 412,518 $ 416,188 $ 410,438 $ 1,316,350 $ 1,107,912 $ 414,225 $ 4,077,630 REET I(Fund 126)Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Real Estate Excise Tax (REET) I - Fund 126 - Land Acquisition $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 600,000 Real Estate Excise Tax (REET) I - Fund 126 - Debt Interest & Principal $ 412,518 $ 416,188 $ 410,438 $ 416,350 $ 407,912 $ 414,225 $ 2,477,630 (D) TOTAL PARKS REET I (Fund 126) Revenue $ 512,518 $ 516,188 $ 510,438 $ 516,350 $ 507,912 $ 514,225 $ 3,077,630 REET I (Fund 126) Parks Fund 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ 1,140,625 $ 1,240,625 $ 1,340,625 $ 1,440,625 $ 640,625 $ 40,625 (D) Revenue $ 512,518 $ 516,188 $ 510,438 $ 516,350 $ 507,912 $ 514,225 (C) Expenditures $ 412,518 $ 416,188 $ 410,438 $ 1,316,350 $ 1,107,912 $ 414,225 (G) Ending Fund Balance (E+D-C) $ 1,240,625 1 $ 1,340,625 1 $ 1,440,625 1 $ 640,625 1 $ 40,625 1 $ 140,625 R r .Q m U z3 c ro a LL U_ C M a W La LL .r .Q C.) O CO) O N N O N I- LL Q d' J Q Z a LL U I a_ U W Y L M a O Cl) O N LO N O N C N >_ t U R r r Q Page 36 Packet Pg. 371 TREE Fund 143 9.3.b Costs inflated at 3% per year TREE (Fund 143)Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total Park and Open Space Acquisition Program $ Mee Property Acquisition $ - A4 Neighborhood Park -SE2 (Acquisition) $ 200,000 $ 200,000 Tree Board Supplies and Minute Taker $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 24,000 (C) TOTAL TREE (Fund 143) Expenditures 1 $ 4,0001 $ 4,000 1 $ 4,0001 $ 4,000 1 $ 204,000 1 $ 4,000 1 $ 224,000 TREE (Fund 143)Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Tree - Fund 143 $ 70,152 $ 45,749 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 315,901 Investment Interest (@5%) $ 14,040 $ 14,670 $ 8,419 $ 11,140 $ 13,997 $ 6,997 $ 69,262 (D) TOTAL TREE (Fund 143) Revenue $ 84,192 $ 60,419 $ 58,419 $ 61,140 $ 63,997 $ 56,997 $ 385,163 TREE (Fund 143) 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ 31,766 $ 111,958 $ 168,377 $ 222,796 $ 279,936 $ 139,932 (D) Revenue $ 84,192 $ 60,419 $ 58,419 $ 61,140 $ 63,997 $ 56,997 (C) Expenditures $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 204,000 $ 4,000 (G) Ending Fund Balance (E+D-C) $ 111,958 $ 168,377 $ 222,796 $ 279,936 $ 139,932 $ 192,929 .r .Q U C co a IL U_ C a a� LC u_ Q La U 0 CO) O N u7 N O N I- u_ Q J Q Z a IL U I a_ U W Y L a 0 Cl) O N LO N O N C N E t U R r r Q Page 37 Packet Pg. 372 CEMETERY Trust Fund 137 9.3.b Costs inflated at 3% per year CEMETERY Trust (Fund 137) Expenditures 2025 2026 2027 2028 2029 2030 6-Year Total D8 lColumbarium Expansion -Phase II $ 175,000 $ 175,000 Repair & Maintenance $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 150,000 (C) TOTAL CEMETERY Trust(Fund 137) Expenditures $ 200,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 325,000 CEMETERY Trust (Fund 137) Revenue 2025 2026 2027 2028 2029 2030 6-Year Total Cemetery Trust - Fund 137 Investment Interest (@5%) $ 77,880 $ 81,400 $ 70,091 $ 73,145 $ 76,352 $ 79,720 $ 458,588 Cemetery Trust - Fund 137 Sales Revenue $ 18,540 $ 19,096 $ 16,000 $ 16,000 $ 16,000 $ 16,000 $ 101,636 (D) TOTAL CEMETERY Trust (Fund 137) Revenue $ 96,420 $ 100,496 $ 86,091 $ 89,145 $ 92,352 $ 95,720 $ 560,224 CEMETERY Trust (Fund 137) 6-Year Overview 2025 2026 2027 2028 2029 2030 (E) Beginning Fund Balance $ 1,429,895 $ 1,326,315 $ 1,401,811 $ 1,462,902 $ 1,527,047 $ 1,594,399 (D) Revenue $ 96,420 $ 100,496 $ 86,091 $ 89,145 $ 92,352 $ 95,720 (C) Expenditures $ 200,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 (G) Ending Fund Balance (E+D-C) $ 1,326,315 $ 1,401,811 $ 1,462,902 $ 1,527,047 $ 1,594,399 $ 1,665,119 Page 38 1 Packet Pg. 373 9.3.b PARKS CIP /CFP COMPARISON 2025 - 30 vs. 2024-29 PROJECTS ADDED Type PROJECT NAME CFP DESCRIPTION Parks ADA Improvements & Replacement Ongoing replacement or improvements to meet ADA Standards. Parks Marsh Boardwalk Replacement Renovation and replacement of NW Edmonds Marsh Boardwalk to include ADA upgrades. Parks Mee Property Master Plan X Was part of Parkland Acquisition, now stand alone project. PROJECTS REMOVED Type PROJECT NAME CFP DESCRIPTION Parks Interurban Trail Extension Removed due to lack of available funding. Parks Mathay Ballinger Park Project completion scheduled for 2024. Parks Neighborhood Park SE 1 Mee Property Purchased in 2024. Master Plan listed above as new item. Parks Olympic Beach Park Restroom Interior renovation completed. Parks Parkland Acquisition Support Removed, will be requested if/when potential acquisition is identified. Parks Signage & Wayfinding Project completion scheduled for 2024. Parks Waterfront Walkway (missing link) Removed due to lack of available funding and other capital priorities. Parks Yost Park Playground Improvements Project expenses deemed replacement as not feasible at this time. PROJECTS REVISED Type PROJECT NAME CFP CHANGE Parks Elm Street Park Improvements Moved to 2029-30 vs. 2028-29. Parks Johnson Property Master Plan X Expenditure allocation of $100,000 in 2026 removed per council budget amendment. Parks Lake Ballinger Park Mountlake Terrace ILA ILA completed in 2023; payment due upon construction completion estimated for 2025, carryforward. Parks Maplewood Hill Park Improvements Moved to 2028-29 vs. 2027. Parks Neighborhood Park SE 2 X Acquisition moved to 2029 vs. 2026 and Master Plan moved to 2030 vs. 2027. Parks Neighborhood Park SR 99 X Acquisition moved to 2028 vs. 2025 and Master Plan/Construction moved to 2029-30 vs. 2026-27. Parks Parks & Facilities Maintenance Building X Construction shifted to 2028 vs. 2027; preliminary design funded via REET Fund 125. Parks Pine Street Park Improvements Moved to 2028, 29 & 30 vs. 2025-26. Parks Pool Replacement X Moved to 2030 vs. 2029. Parks lSeaview Park Restroom Replacement lMoved into ADA Improvements & Replacement Program 2026-2027 vs. 2028. Parks Sierra Park Improvements Moved to 2027-28 vs. 2026. Parks Woodway Campus Athletic Complex Phase 1 X Moved to 2027 vs. 2025 due to required ESD partnership development and coordination. Parks Yost Pool Upgrades & Renovation Moved to 2027 vs. 2025. Parks Yost Pool Replacement X Replacement of existing pool - moved to 2030 vs. 2029. Page 39 Packet Pg. 374 9.3.c October 3, 2024 Memo To: Edmonds City Council Members From: Edmonds Planning Board Members (PB) Subject: 2025 — 2030 Capital Improvement Plan (CIP) and Capital Facilities Plan (CFP) On September 11, 2024, the Planning Board received a presentation from the Public Works (PW) and Parks (PR) Departments on the list of projects that comprise the 2025 — 2030 CIP/CFP. On September 25, 2024, the PB held a Public Hearing (PH) on the proposed plans. The format of the presentation was similar to those provided in the past. Specifically, PW projects were organized by functional groups (Transportation, Utilities, Facilities and Wastewater Treatment Plant). Within each functional group, projects were listed based on their recommended priority for completion (including info such as cost, and source of funds). Similarly, a prioritized list of PR projects contained the same information. PB acknowledges the thought and consideration that went into developing these lists; however, the plans lack the specificity of providing the assessment criteria, ranking methodology and ranking results (scores) to understand recommended project prioritization. At the PH, following the presentation, comment was provided from one citizen in attendance and by others by e-mail. Specifically: - Public concern was raised about insufficient attention to Critical Aquifer Recharge Areas (CARA's) in the proposed CIP/CFP plans. In addition, although the CIP mentions a stormwater comprehensive plan, it does not provide specifics on aquifer protection to prevent the risk of contamination. PW emphasized that these projects were not yet in their planning phase and that further development work was necessary before work begins. - Public concern was raised about ensuring that restoration plans for existing critical salmon habitat be prioritized over developing new habitat (Edmonds Marsh Daylighting). Of note, both PW and PR indicated that their plans had been drafted using models which considered Centers and Hubs as in the Draft Comprehensive Plan. Based on the information presented to the PB and with the recommendations provided above, we recommend the 2025 — 2030 CIP/CFP for your consideration. Packet Pg. 375