2024-10-18 Council Special PPW MinutesPARKS & PUBLIC WORKS COMMITTEE SPECIAL MEETING
October 18, 2024
Elected Officials Present Staff Present
Councilmember Susan Paine (Chair) Phil Williams, Acting Public Works Director
Councilmember Michelle Dotsch Sharon Cates, City Attorney's Office
Council President Olson (ex-officio) Scott Passey, City Clerk
CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City
Council Conference Room, 121 — 5th Avenue North, Edmonds, at 10:30 am by Councilmember Paine.
2. COMMITTEE BUSINESS
1. 6-Month O&M Contract with Ecoremedy, LLC
Mr. Willilams explained the O&M contract with Ecoremedy, missing from Tuesday's PPW Committee
meeting, is attached to today's agenda packet. He provided background on the design -build contract
with the Department of Enterprise Services (DES) where DES contracts with qualified Energy Service
Companies (ESCO) and the City selects the contractor, in this case Ameresco. A technology vendor,
Ecoremedy, was also selected to provide an integrated gasifier system to process biosolids. The project
was intended to replace an aging, failing incinerator and convert to a more environmentally and energy
friendly system. In April 2024, Ecoremedy/Ameresco demobilized from the project due to several
contractual disputes and after meetings with the City and DES in September, Ecoremedy remobilized
to install upgrades and do maintenance in preparation for re -starting the system the week of October
21.
Mr. Williams continued, once substantial completion is reached in accordance with procedures in the
design -build contract, Ecoremedy would provide extended O&M assistance with the new system for six
months under the attached contract. They will also provide extended training of staff over this period of
time to include emergency operations, shutdown and restart, testing the system during winter months
when the plant is subject to large swings in flow and lower temperatures, etc. The cost is
$149,000/month for a total of $894,000 for six months.
Questions and discussion followed regarding Ecoremedy's deliverables, who would be responsible if
hauling costs are necessary under the O&M contract, commissioning the system, transferring operation
to the O&M contract between the City and Ecoremedy upon substantial completion, issues to be
resolved on the design -build contract, cost to haul biosolids under the design -build contract, whether
training was anticipated in the original contract, whether additional operators will be necessary, cost for
Ecoremedy staff to live in Edmonds for six months and provide training, costs sharing with WWTP
partners, why the O&M contract was categorized in the budget as a capital cost, future nutrient removal
project, and surprise the commissioning run time is only 120 hours,
Committee recommendation: Full council
3. ADJOURNMENT
The meeting was adjourned at 11:02 am.
date PPW Committee Minutes, Page 2
SA—l"O'
SCOTT PASSEY; CLERK