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2025-01-08 Planning Board PacketAgenda Edmonds Planning Board REGULAR MEETING BRACKETT ROOM 121 5TH AVE N, CITY HALL- 3RD FLOOR, EDMONDS, WA 98020 JANUARY 8, 2025, 7:00 PM REMOTE MEETING INFORMATION: Meeting Link: https://edmondswa- gov.zoom.us/s/87322872194?pwd=WFdxTWJIQmxITG9LZkc3 KOhuS014QT09 Meeting ID: 873 2287 2194 Passcode:007978 This is a Hybrid meeting: The meeting can be attended in -person or on-line. The physcial meeting location is at Edmonds City Hall 121 5th Avenue N., 3rd floor Brackett R000m Or Telephone :US: +1 253 215 8782 LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water. 1. CALL TO ORDER 2. ANNOUNCEMENT OF AGENDA 3. APPROVAL OF MINUTES A. Previous Meeting Minutes 4. AUDIENCE COMMENTS For topics not scheduled for a public hearing. Please limit your comments to 3 minutes S. NEW BUSINESS A. Selection of Board Chair and Vice Chair for 2025 B. Native Plant Demo Garden Renaming Proposal C. Discussion of Planning Board quarterly report to Council 6. PUBLIC HEARINGS 7. UNFINISHED BUSINESS 8. ADMINISTRATIVE REPORTS A. Parks, Recreation & Human Services2024 Q3 & Q4 Accomplishments 9. SUBCOMMITTEE REPORT Edmonds Planning Board Agenda January 8, 2025 Page 1 10. PLANNING BOARD EXTENDED AGENDA A. Extended Agenda 11. PLANNING BOARD MEMBER COMMENTS 12. PLANNING BOARD CHAIR COMMENTS 13. ADJOURNMENT Edmonds Planning Board Agenda January 8, 2025 Page 2 3.A Planning Board Agenda Item Meeting Date: 01/8/2025 Previous Meeting Minutes Staff Lead: Mike Clugston Department: Planning & Development Prepared By: Michelle Martin Background/History N/A Staff Recommendation Review and approve the December 11, 2024 regular meeting minutes. Review and approve two older sets of revised meeting minutes: 1) October 23, 2024 - redline/strike out revisions based on Board Member Gladstone's notes. Board Member Milkey also provided comments but these are not included in the draft summary minutes. If the Board wishes these comments to be included in the revised minutes, staff requests direction on how they would like to see that done. 2) November 13, 2024 - revised based on Board Member Gladstone's notes Narrative N/A Attachments: December 11, 2024 draft minutes October 23, 2024 revised draft minutes w Gladstone & Milkey notes November 13, 2024 revised draft minutes w Gladstone notes Packet Pg. 3 3.A.a CITY OF EDMONDS PLANNING BOARD Minutes of Hybrid Meeting December 11, 2024 Board Member Gladstone called the hybrid meeting of the Edmonds Planning Board to order at 7:00 p.m. at Edmonds City Hall and on Zoom. LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES The Land Acknowledgement was read by Isaac Fortin. Board Members Present Staff Present Jeremy Mitchell, Chair George Bennett (alternate) Judi Gladstone Lee Hankins Nick Maxwell Steven Li Jon Milkey Isaac Fortin, Student Rep. Board Members Absent Lauren Golembiewski, Vice Chair Mike Clugston, Planning Manager Brad Shipley, Planning Division READING/APPROVAL OF MINUTES There is a typo of Jon Milkey as Jon Wilkey. MOTION MADE AND SECONDED TO APPROVE THE MINUTES AS AMENDED OF NOVEMBER 25, 2024. MOTION PASSED UNANIMOUSLY, WITH ONE ABSTENTION. ANNOUNCEMENT OF AGENDA THERE WAS NO VOTE TO APPROVE THE AGENDA AS PRESENTED. AUDIENCE COMMENTS None. ADMINISTRATIVE REPORTS None. Planning Board Meeting Minutes December l 1, 2024 Page 1 of 3 Packet Pg. 4 3.A.a PUBLIC HEARINGS None. UNFINISHED BUSINESS Development Code Update Project Overview Brad Shipley made a presentation, and the board had the following comments and questions: • It was asked what the goals of the development code are. The immediate need is to implement the comp plan including middle housing and enough development capacity to meet population and job targets. The board discussed the need to have clear action items, or a list of goals that must be accommodated into the development code. • Hubs and centers seem to be the biggest things to make sure that the code accomplishes the vision for what the city is going to do. To accomplish that, it was discussed that it is necessary to have a list of things they need to include in the development code update to ensure everything has been met. • It was asked if anywhere in the legislation it requires the city to incentivize middle housing and, if not, that should be removed as it is believed that they are required to allow it and remove barriers but not incentivize it. Staff is working through some of the background information documenting existing conditions. They don't have to incentivize it unless that turns out to be beneficial in terms of a building type they want to promote. • It was also discussed if there is an easy way to define what the minimum lot size will be with the new regulations and how many dwellings will be allowed on it. Staff s interpretation of the state regulations is that they don't go into lot size. There will be some discretion as they go through the development code of what is appropriate. Height of buildings and number of units were discussed. • The definition of stacked flats was discussed, which are dwelling units in a residential building of no more than three stories on a residentially zoned lot in which each floor may be separately rented or owned. • It was asked if they could use the Department of Commerce's checklist to create their own checklist of what is already consistent in the existing code versus what changes will need to be made. Staff will provide a draft list of goals and what has to be done to have a clear path at the next meeting or before. He then suggests getting the board's response back of whether those goals are important to consider. Some are necessary, but things like incentives can be considered. • The board asked for an ascertainable guideline standard or criterion. Staff gave the example of a requirement that 40 percent of a building must be commercial, or that a building's ground floor has to use at least three different materials on the portion that faces the street with a list of materials that can be considered. Something that is more subjective would be a requirement that something fits in with the neighborhood character, which is not clear in meaning or how to achieve it. • Staff confirmed when asked that Edmonds has a very small portion of moderate displacement risk, and no high risk. • The board requested a list of what is going to be done to get this work done week by week, and if that could be included in the next packet. Staff advised that his master schedule is very detailed, and that Shane Hope was hoping to keep it more general, but that he would talk to her about providing it. Planning Board Meeting Minutes December l 1, 2024 Page 2 of 3 Packet Pg. 5 3.A.a • It was discussed that the board has the list of the current code provided by staff, and a list of the house and senate bills of the code they need to comply with. They would like to see a checklist of where the current code is out of compliance — a list of the places that need to be changed before they get into the solutions of what those changes should be. • It was asked regarding the timeline that if the council adopts the comp plan the board recommended, if there are going to be opportunities for public engagement on the base illustrations for building typologies, or if that was for the planning department to draft and review. Staff advised that the base illustrations are generalized illustrations, not meant to be specific about building types. Those are going to be developed through the planning department and the planning board, and eventually city council, plus public hearings. • It was discussed that buyers of property would want to have reasonable expectations about what is being built in the area of the property. Staff is going to map the characteristics that he sees when he goes to the areas, different intensities of developments, transitions, et cetera that have to be considered. It was suggested that the process be started with the centers where there are higher potential buildings, focusing on the four to five story buildings first because the transitions will be more important. _ • It was discussed that the commerce site has the mixed -use housing ordinance that defines a lot of what has been discussed on their website, and it was recommended that the board read that document. The requirements are in bold face. c NEW BUSINESS as a` None. SUBCOMMITTEE REPORT None. PLANNING BOARD EXTENDED AGENDA Early January, there will be the election of officers. There is a joint meeting with the council on January 14d'. Staff confirmed that he could have the checklist provided by January 8d'. Further out, council has taken off from the end of August to the beginning of September. It was suggested that the board similarly take off the 2nd meeting in August, August 27th. PLANNING BOARD MEMBER COMMENTS Board Member Gladstone advised that she has been asked to serve on the Highway 99 Revitalization Placemaking Committee Stages 3 and 4. PLANNING BOARD CHAIR COMMENTS Board Chair Mitchell just verified that Vice Chair Golembiewski had been excused from attendance. ADJOURNMENT: The meeting was adjourned at 8:52 p.m. Planning Board Meeting Minutes December l 1, 2024 Page 3 of 3 Packet Pg. 6 3.A.b CITY OF EDMONDS PLANNING BOARD Minutes of Hybrid Meeting October 23, 2024 Chair Mitchell called the hybrid meeting of the Edmonds Planning Board to order at 7:00 p.m. in the Brackett = Room at Edmonds City Hall and on Zoom. m LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES c as The Land Acknowledgement was read by Board Member Maxwell. a CALL TO ORDER — ROLL CALL Board Members Present Staff Present Jeremy Mitchell, Chair Lauren Golembiewski, Vice Chair George Bennett (alternate) Judi Gladstone Lee Hankins Nick Maxwell Steven Li Jon Milkey Isaac Fortin, Student Rep. Board Members Absent None Shane Hope, Interim Planning & Development Director Navyusha Pentakota, Urban Design Planner Brad Shipley, Senior Planner Mike Clugston, Acting Planning Manager Rob English, City Engineer Paul Sharman, Transpo Group Shreya Malu, VIA READING/APPROVAL OF MINUTES None ANNOUNCEMENT OF AGENDA There was unanimous consent to approve the agenda as presented. AUDIENCE COMMENTS Sam (no last name given) addressed building heights in the 5 Corners area. He felt that a maximum of 3 floors with no incentive for a 4t' floor would provide sufficient units in that area to be consistent with the Draft Environmental Impact Statement (DEIS) and hubs and centers concept of the draft Comp Plan. ADMINISTRATIVE REPORTS Planning Board Regular Meeting Minutes October23, 2024, Page 1 of 13 Packet Pg. 7 3.A.b None PUBLIC HEARINGS None as UNFINISHED BUSINESS A. 2024 Comprehensive Plan: Transportation, Climate, and Preferred Alternative Recommendation m Interim Planning & Development Director Hope indicated that the Climate Element of the Comprehensive Plan had been reviewed previously by the Board but had remained on the agenda if further discussion was necessary. None was forthcoming so discussion moved to the Transportation Element. She introduced Paul Sharman, a Transpo Group, and Rob English, City Engineer, to discuss the item. However, since the Transportation Element was not available for review in the Board's meeting packet, the Board agreed to table the topic and a revisit it at a future meeting. _ Board members framed the discussion of the preferred growth alternative recommendation by agreeing that because a hybrid recommendation was likely (some mix of Preferred Alternatives A and B), that they would review each neighborhood hub and center area being considered, compare the alternatives, and then create an individual recommendation for each hub and center. A discussion of the Highway 99 area was also anticipated. Ms. Pentakota provided a presentation about the growth alternatives being analyzed, starting with a summary of the data supporting which hubs and centers were selected for further study as Growth Alternative A and Growth Alternative B. A No Action alternative was also included as a baseline, but it was noted that this alternative would not be compliant with the Growth Management Act (GMA). ■. 1. NN •• ♦aim Pro ■Will ��- ■ Ill. Will . . 67 i - Planning Board Regular Meeting Minutes October 23, 2024, Page 2 of 13 Packet Pg. 8 3.A.b Prior to reviewing each of the proposed neighborhood center and hub growth alternatives, the Board discussed the possibility of spreading existing and planned housing capacity from the Highway 99 subarea to the proposed hubs and centers. Unit counts and capacity for the area was discussed as well as the concept of takings if capacities in the Highway 99 subarea were reduced from those already existing. The concept of better defining centers and hubs within the Highway 99 subarea for placemaking purposes was discussed and staff agreed to update proposed goals for the Highway 99 subarea, as appropriate. In the future, the development code would be updated to implement better placemaking consistent with the goals and policies of the updated Comprehensive Plan. Ms. Pentakota then introduced each of the centers and hubs, comparing the No Action, Focused Growth (Alt. A), and Distributed Growth (Alt. B) alternatives. The Board reviewed and discussed each center/hub and created a recommendation for each that follows. Westgate Alternative A There was a consensus among board members that taller buildings (up to 5 floors w/incentive) were appropriate in this area because of the topography and existing building heights. The incentives could include public amenity space and the like. No Action Alt A: Focused Growth Alt B: Distributed Growth Neighborhood Commercial Existing Multi -Family (3 floors) Existing 3-4 Floors V Niseau"„ Ne ig hboihood lAntmerciil Multi -Faintly ® School Bus Stops Neighborhood Commercial Existing Multi -Family (3 floors) Up to 4 floors (5 with incentive) iiiiiiiis Up to 4 floors —1800 units Neighborhood Commercial Existing Multi -Family (3 floors) Up to 3 floors (4 with incentive) Neighborhood Residential Metrics are approximate, conceptual only and (Housing Bills Compliant) subject to change with hnthor study. Mlddb housing: Duple-S. Tnplew ADDS, townhoT , puatlplaxaS lOnty xntM1 one aflortleDla unlp. SlackGO oats. cottage style and co Yard ap3"m M City of Edmonds Comprehensive Plan Update i 12 4) as _ m 4) 3 0 L a Planning Board Regular Meeting Minutes October 23, 2024, Page 3 of 13 Packet Pg. 9 3.A.b Five Corners Hybrid — Alternative A modified to restrict building heights to 3 stories There was consensus among board members regarding the extent or footprint of Alternative A but with height limited to three floors as shown in Alternative B. Staff indicated that three floors would likely not be economically feasible along the portion of 212th Street east of Five Corners but would be feasible on Bowdoin west of Five Corners. settlid be made „p for- . s the et4e,- „o;..4l..,r4.,e ee e and 1,,,1,E No Action Alt A: Focused Growth Alt B: Distributed Growth Neighborhood Commercial ttttttttttt■ Existing Multi -Family (3 floors) Existing Multi -Family (3 floors) Up to 4 floors (5 with incentive) tttttttt� Up to 4 floors UD to 3 floors 8\ -800 units Existing Multi -Family (3 floors) tttttttt� Up to 3 floors (4 with incentive) Mixed -use Neighborhood Residential Neighborhood Commercial 9 McVlcs an approximate, conceptual only and Multi -Family (Housing Bills compliant•) subject to change with further study. • School Mlddie housing: Duplexes. Toole— ADUs. —nhomes, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Bus Slops quddple,es (only mth one affordable unit). staCked flats. co nage style and courtyard apanments City of Edmonds Comprehensive Plan Update 1 13 4) as _ m 4) rn 0 d L a Planning Board Regular Meeting Minutes October 23, 2024, Page 4 of 13 Packet Pg. 10 3.A.b Medical District Expansion — Hybrid of Alternative A modified to include additional areas in Alternative B Vice Chair Golembiewski disclosed that she is a property owner in this center but that she has already entitlements for a project at her site so that would not affect her ability to future development capacities in the area. Most board members supported 4 floor building heights at the corner of 212th St SW and 76th Ave W, as presented in Alternative A, with a 5th floor possible with public benefits. There was also supported to expand the footprint of growth in this area as shown in Alternative B but limiting the overall building height to 3 floors within the expanded area. No Action Alt A: Focused Growth Alt 13: Distributed Growth Neighborhood Commercial Existing Multi -Family (3 floors) Existing Multi -Family (3 floors) Up to 4 floors (5 with incentive) Up to 4 floors —750 units Existing Multi -Family (3 floors) Up to 3 floors (4 with incentive) Up to 3 floors —1500 units -----------• — — into s. � soon Mined -Use `�"'�""' rsrmalr[r Neighborhootl Commercial Neighborhood Residential Metrics are approximate, conceptual only and Multi -Family (Housing Bills Compllence) subject to change with further study. School Middle housiN: Duplexes. Tnpleves. ADUs. lownhomes. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Bus Stops quadpiexes (only with one aho,dable unn). stacked flats. conagestyleand counyardapanments City of Edmonds Comprehensive Plan Update 1 14 Planning Board Regular Meeting Minutes October 23, 2024, Page 5 of 13 Packet Pg. 11 3.A.b Firdale Village (center) & Firdale North (hub) Alternative A Both alternatives for Firdale Village have building heights up to 5 floors (with public benefit), which the Board supported. While there was some interest in the expanded area of Alternative B for Firdale North, ultimately the majority preferred Alternative A as proposed. No Action Alt A: Focused Growth Aft B: Distributed Growth Neighborhood Commercial Existing Multi -Family (3 floors) Mixed -Use Neighborhood Commercial Multi -Family Oi School Bus Stops Existing Multi -Family (3 floors) MIllIlIlIlII Up to 4 floors (5 with incentive) Up to 3 floors Existing Multi -Family (3 floors) l� Up to 4 floors (5 with incentive) Up to 3 floors (4 with incentive) Ili Up to 3 floors s xa t t �30 units —90 units / IF —290 units 290 un Neighborhood Residential Metrics are approximate, conceptual only and (Housing sills Compliance) subject to change with further Middle Dousing: Duplexes. Tnpbxes, ADUs. townhomes. _ _ _ _ _ _ _ _ _ _ _ _ _ _ --study. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ qudtlplexPs (only with One aHOitldDle unttl. StdCked Hdid. conage style and courtyard apadments City of Edmonds Comprehensive Plan Update 1 15 Planning Board Regular Meeting Minutes October 23, 2024, Page 6 of 13 Packet Pg. 12 3.A.b North Bowl Alternative B After discussion, there was a majority preference for Alternative B given the size of the hub and the existing development in the area. No Action Alt A: Focused Growth Alt B: Distributed Growth Neighborhood Commercial Existing Multi -Family (3 floors) Existing Multi -Family (3 floors) Existing Multi -Family (3 floors) Up to 3 floors t• Up to 3 floors (4 with incentive) Up to 3 floors a -75 units -200 units a We-Use Neighborhood Commercial Neighborhood Residential Meflrs are approximate, conceptual only and Multi -Family (Housing Bills Compliance) subject to change with further study. School Middle housing: Duple.es. Tnple.es. ADUs. townhomes. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ e Bus Stops puadpl-es (only ynth one affordable unit). stacked flats, conage style and couttyard apanments City of Edmonds Comprehensive Plan Update 1 16 a Planning Board Regular Meeting Minutes October 23, 2024, Page 7 of 13 Packet Pg. 13 3.A.b Perrinville Alternative B After discussion, there was a majority preference for Alternative B given the size of the hub and the existing development in the area. No Action Alt A: Focused Growth Alt B: Distributed Growth Neighborhood Commercial l� Existing Multi -Family (3 floors) h' r. 0 Mixed -Use ■ Neighborhood Commercial W M u ll, -F a m i l y School e Bus Stops � Existing Multi -Family (3 floors) eiiiiiiiiiii Existing Multi -Family (3 floors) OF Up to 3 floors tt_ Up to 3 floors (4 with incentive) Neighborhood Residential (Housing Bills Compliance) Metrics are approximate, conceptual only and subject to change with lstudy. Middle homing: Duplexes. Tnrn pbzes, ADUs. lownlwes. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ — — _ _ _ _ _ _ _ QUddplexes (only wdh one affordable um). stacked flats. conage style and coudyara apadments City of Edmonds Comprehensive Plan Update 1 17 Planning Board Regular Meeting Minutes October 23, 2024, Page 8 of 13 Packet Pg. 14 3.A.b East Seaview Modified Hybrid of Alternatives A and B Most board members agreed with including East Seaview in the final preferred alternative, recognizing that any additional housing capacity would not be counted toward the final unit count. The Board found that the taller building heights allowed in Alternative A were acceptable south of 195th St. SW but not on the north side of that street. Alternative B was acceptable to the west along 196t' Street but the footprint was proposed to be reduced south of 196th Street, and north of the cul-de-sac at 194t' Place SW. Final capacity numbers will be recalculated and the area discussed again at a future meeting. No Action Alt A: Focused Growth Alt 13: Distributed Growth Neighborhood Commercial Existing Multi -Family (3 floors) Existing Multi -Family (3 floors) Up to 3 floors +clr ;oo 3 Y 5 W —80 units my or (yrww000 Existing Multi -Family (3 floors) Up to 3 floors (4 with incentive) Up to 3 floors Mixed -Use Neighborhood Commercial Neighborhood Residential Metrics are approximate, conceptual only and t MulliLamily (Housing Bills compliance) subject to change with further study. School Middb housing: Dupleves. Triplexes. ADU, lownrm ioes. • Bus Stops quadplexes )only with one aftomame unn). slacked oars, cottage style and courtyard apartments City of Edmonds Comprehensive Plan Update 1 18 Planning Board Regular Meeting Minutes October 23, 2024, Page 9 of 13 Packet Pg. 15 3.A.b South Lake Ballinger Alternative B After discussion, there was a desire to include the hub in the preferred alternative and there was a majority preference for Alternative B given the size of the hub and the existing development in the area. No Action Alt B: Distributed Growth Neighborhood Commercial Up to 3 floors ss>• Existing Multi -Family (3 floors) Loke Bollmg" Edmond, Woy NE 205th St. Mixed -Use Neighborhood commercial Neighborhood Residential Multi -Family (Housing Bills Compliance) School Middle housing. Duplexes. Triplexes. 4DUs. lownhomes. • BUS Stops guatlplexes (only wnh one affordable unn). stacked hats. conage style and courtyard apartments St U` n do Q — rttr NE 20Sth St. —70 units Lake Bollinger Metrics are approximate, conceptual only and subject to change with further study. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ City of Edmonds Comprehensive Plan Update 1 19 Planning Board Regular Meeting Minutes October 23, 2024, Page 10 of 13 Packet Pg. 16 3.A.b West Edmonds Way Alternative B After discussion, there was a majority preference for Alternative B given the size of the hub and the existing development in the area, recognizing that any additional housing capacity would not be counted toward the final unit count because redevelopment is not feasible due to the 3-floor height limit. No Action Neighborhood Commercial Existing Multi -Family (3 floors) Mixed -Use Neighborhood Commercial Neighborhood Residential Multi -Family (ll-using Bills compliance) I� School Mldtlb housing: Duplexes. Triplexes. ADUs. lownhomes. Bus Stops gaddplexes (only win one affordable unn). slacked oars. cottage style and courtyard apartments Alt B: Distributed Growth Up to 3 floors —35 units Metrics are approximate, conceptual only and subject to change with further study. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ City of Edmonds Comprehensive Plan Update 1 20 Planning Board Regular Meeting Minutes October 23, 2024, Page 11 of 13 Packet Pg. 17 3.A.b Maplewood — Alternative B MODIFIED to restrict building heights to 3 stories The Board supports including the Maplewood Alternative B in the preferred growth alternative but limiting the building heights to 3 floors consistent with other condos/buildings in the area. It was noted that intersection improvements at 196th St. and 88th Ave W are included in the current CIP making this expansion more feasible. No Action Alt B: Distributed Growth i •wi lewootl' ira x, 1 Medical Distri0 I---- City of Edmonds Comprehensive Plan Update 1 21 Ms. Malu indicated that the reductions in height across the centers and hubs discussed by the Planning Board may decrease the number of units below the required minimum capacity that must met. Staff agreed to update the center and hub maps and the unit calculations at a subsequent meeting, but the Board felt confident that even with the proposed reductions, the unit capacity requirements would be met. VICE CHAIR GOLEMBEWSKI RESTATED EACH OF THE BOARD'S RECOMMENDAITONS REGARDING THEIR PREFERRED ALTERNTAIVES FOR THE CENTERS AND HUBS. A MOTION WAS MADE BY BOARD MEMBER GLADSTONE, SECONDED BY BOARD MEMBER HANKINS, MOTION PASSED 6 — 0, WITH BOARD MEMBER MILKEY ABSTAINING. The Board agreed to create a memo for City Council summarizing their decision. NEW BUSINESS None Planning Board Regular Meeting Minutes October 23, 2024, Page 12 of 13 Packet Pg. 18 3.A.b SUBCOMMITTEE REPORT None PLANNING BOARD EXTENDED AGENDA None PLANNING BOARD MEMBER COMMENTS None PLANNING BOARD CHAIR COMMENTS None ADJOURNMENT: The meeting was adjourned at 9:30 p.m. Planning Board Regular Meeting Minutes October23, 2024, Page 13 of 13 Packet Pg. 19 3.A.b From: Gladstone, Judi (Planning Board) To: Citizens Planning Board Cc: Hoge, Shane; Shiolev, Brad; Pentakota, Nawusha; Cluaston, Michael Subject: Re: Agenda Packet - Dec 4, 2024 (Wed) - Planning Board Date: Sunday, December 1, 2024 4:23:47 PM In reviewing the October 23 meeting notes I found several comments and some suggested revisions for most of them. For numbers 4, 5, and 7, I couldn't provide a suggested revision. 1. Packet Page 5- Last two paragraphs of presentation description is unnecessary 2. Packet page 6- Add the word "to" on line 2 to read "to the proposed..." 3. Packet Page 6. Add the following to the last sentence of the second paragraph to make it clear that the recommendations follow: "The Board reviewed and discussed each c enter/hub and created a recommendation for each that follows." L a 4. Packet page 6- 1 thought there was also discussion about the importance of appropriate public amenities as incentives to allow 5 stories in Westgate area that should be noted as o here. 5. Packet page 7- 1 recall that there was not concern about the lower count since there is already an excess amount of units. I don't recall there being a sense that we'd make it 06 up in other areas m c r 6. Packet page 11-Should be Alternative Bin the description, not A online 3 0 7. Packet page 15- Last sentence in the first paragraph is incomplete sentence. cD Judi From: Martin, Michelle <Michelle.Martin @edmondswa.gov> Sent: Wednesday, November 27, 2024 4:47 PM To: Citizens Planning Board <citizens-planning@edmondswa.gov> Cc: Hope, Shane <shane.hope@edmondswa.gov>; Hauss, Bertrand <Bertrand.Hauss@edmondswa.gov>; Shipley, Brad <Brad.Shipley@edmondswa.gov>; Pentakota, Navyusha<navyusha.pentakota@edmondswa.gov>; MayorsOffice <MayorsOffice@edmondswa.gov> Subject: FW: Agenda Packet - Dec 4, 2024 (Wed) - Planning Board Greetings Planning Board members, Please see the Agenda Packet & Cover document for the following meeting: - Regular Meeting in Fourtner Room - Packet Pg. 20 3.A.b Clugston, Michael From: Milkey, Jon (Planning Board) Sent: Monday, December 2, 2024 9:23 AM To: Clugston, Michael Cc: Mitchell, Jeremy (Planning Board); Milkey, Jon (Planning Board) Subject: October 30 Meeting Notes Follow Up Flag: Flag Status: Follow up Completed I made a point to mention a number of residents' concerns about the Preferred Hybrid Alternative that were not mentioned at the 10/23 meeting. I specifically requested this information be included on the meeting notes. This information is also available on the video: The Board's preferred hybrid alternative resulted in identifying the potential for 1,862 more units than the 9,069 target. The Maplewood Hub includes 200 units, only 20 units are counting. 17 single family parcels will be changed to mixed use. 196th and 88th will impact traffic due to topography. 5 Corners - 36 single famly parcels will be changed to Mixed Use and this area is expanmding to a critical area at Yost Park. Seaview - the Board voluntarily reduced the growth area by 17 single family parcels North Bowl - I attended the neighborhood meeting and some attendess were vocal about changing the zoning from single family to Mixed Use. 17 single family parcels will be changed to Mixed use. Thankyou! Packet Pg. 21 3.A.c CITY OF EDMONDS PLANNING BOARD Minutes of Hybrid Meeting November 13, 2024 w Chair Mitchell called the hybrid meeting of the Edmonds Planning Board to order at 7:00 p.m. at Edmonds City 2 Hall and on Zoom. c a� a� LAND ACKNOWLEDGEMENT FOR INDIGENOUS PEOPLES N n The Land Acknowledgement was read by John Milkey. 2 a Board Members Present Jeremy Mitchell, Chair Lauren Golembiewski, Vice Chair George Bennett (alternate) Nick Maxwell Jon Milkey Judi Gladstone Isaac Fortin, Student Rep. Board Members Absent Lee Hankins Steven Li Staff Present Navyusha Pentakota, Planning & Development Mike Clugston, Planning Manager READING/APPROVAL OF MINUTES MOTION MADE BY CHAIR MITCHELL TO WAIT TO APPROVE THE MINUTES OF OCTOBER 9TH, OCTOBER 17TH, OCTOBER 23RD, AND OCTOBER 30, 2024 UNTIL THEY HAVE BEEN SUMMARIZED AND BROUGHT BACK TO THE BOARD, SECONDED BY VICE CHAIR GOLEMBIEWSKI. MOTION PASSED UNANIMOUSLY. ANNOUNCEMENT OF AGENDA THERE WAS NO DISCUSSION ON THIS ISSUE. AUDIENCE COMMENTS None. Planning Board Meeting Minutes November 13, 2024 Page 1 of 4 Packet Pg. 22 3.A.c ADMINISTRATIVE REPORTS None. PUBLIC HEARINGS None. UNFINISHED BUSINESS (Comments of the Planning Board) Potential action steps for implementing the comprehensive plan were discussed, with an emphasis on developing the high -priority action items. Housing Element Potential Action Items The priority action items were suggested as follows: 7. Develop pre -approved plans for ADUs. Combination adding Item 8 into revised Item 9: 9. Establish monitoring programs for permitting and regulatory processes to ensure that they do not obstruct housing opportunities and publish the performance metrics and timelines for the permitting processes. Combination adding Items 3, 4 and 5 into revised Item 1: Develop a housing action plan every 5 years that includes but is not limited to: 3. A racially disparate impacts analysis 4. A vacancy audit reporting mechanism for MFTEs 5. Monitoring programs for permitting a regular process to ensure they promote healthy opportunities. Land Use Development Potential Action Items Suggested that Item No. 16 was a priority item: 16. Adopt tools to minimize impacts on adjacent lower -density residentially zoned properties, such as landscape buffers, tree retention, high -quality design elements, adequate parking, and low lighting and noise levels. Combination adding Item 13 into revised Item 11: 11. Develop a `complete streets' typology manual, which includes green streets, that considers land use in street design and use the manual as a tool to identify and design transportation and stormwater projects as appropriate. Planning Board Meeting Minutes November 13, 2024 Page 2 of 4 Packet Pg. 23 3.A.c Revision to 49: 49. Develop tree protection ordinance that outlines the criteria for significant trees (factors such as size, species, age, historical significance, and ecological value) and specifies the protections afforded to them. The suggestion was to move No. 65. From the Culture, History & Urban Design section to the Land Use section. 65. The city should invest in a set of "urban design frameworks" to be updated on an estimated 5-year cycle for each identified Activity Center, Neighborhood Center and/or Hub. Economic Development Potential Action Items Suggested that Item 55 was a priority item but that it be modified so that the list of bulleted items allows for beneficial economic development across all sectors of the city while addressing displacement of businesses. Capital Facilities Element Potential Action Items No priority items were identified. Utilities Element Potential Action Items No priority items were identified, though it was proposed to differentiate between utilities because some may be harder to accommodate, particularly stormwater. Culture, History & Urban Design Potential Action Items No. 65 from this section was moved, as stated above, to the Land Use section. Climate Element Potential Action Items The priority action items were suggested as follows: Initiate the development of a climate adaptation and mitigation plan as soon as possible. NEW BUSINESS None. SUBCONLVHTTEE REPORT None. Planning Board Meeting Minutes November 13, 2024 Page 3 of 4 Packet Pg. 24 3.A.c PLANNING BOARD EXTENDED AGENDA The next meeting will be on November 25th. The revised final draft comprehensive plan will be on the agenda for a recommendation to Council. PLANNING BOARD MEMBER COMMENTS There was a discussion regarding phasing in the zoning changes. PLANNING BOARD CHAIR COMMENTS None. ADJOURNMENT: The meeting was adjourned at 9:04 p.m. Planning Board Meeting Minutes November 13, 2024 Page 4 of 4 Packet Pg. 25 3.A.c From: Gladstone, Judi (Planning Board) To: Cluoston, Michael Subject: Fw: Agenda Packet - Nov 13, 2024 (Wed) - Planning Board 7:00 pm Date: Saturday, December 7, 2024 8:57:53 AM Hi Michael, Below are the November 13 meeting note comments that need to be addressed. Thank you. Judi From: Gladstone, Judi (Planning Board) <judi.gladstone@edmondswa.gov> Sent: Sunday, December 1, 2024 5:28 PM To: Martin, Michelle <Michelle.Martin @edmondswa.gov>; Citizens Planning Board <citizens- planning@edmondswa.gov> Cc: Hope, Shane <shane.hope@edmondswa.gov>; Pentakota, Navyusha <navyusha.pentakota@edmondswa.gov>; MayorsOffice <MayorsOffice @edmondswa.gov> Subject: Re: Agenda Packet - Nov 13, 2024 (Wed) - Planning Board 7:00 pm Hi All, Overall, the meeting notes are MUCH better! Thank you for listening and working to improve them. In review the notes for the meeting on November 13, 1 have a few comments and suggestions: a. Housing Element b. Land Use Element i. My notes contain different recommendation than what is in the notes. I have 1) #7, 2)# 8 and #9 combined as one action and #1 with 3, 4, and 5 being a part of it, in that order. It appears that only the last item was identified in the meeting notes. i. My notes contain different recommendation than what is in the notes. I have 1) #16, 2) #11 and 13 combined so that it is part of design standards to include green streets where appropriate and feasible. 3) #49 changed to say develop tree code. c. Economic Development i. My notes contain #55 to be included in a modified way so Packet Pg. 26 3.A.c that there are actions to allow for economic development to be beneficial across all sectors of the city, i.e. address displacement of businesses. That's all on the meeting notes for me. Judi From: Martin, Michelle <Michelle.Martin @edmondswa.gov> Sent: Friday, November 8, 2024 3:55 PM To: Citizens Planning Board <citizens-planning@edmondswa.gov> Cc: Hope, Shane <shane.hope@edmondswa.gov>; Pentakota, Navyusha <navyusha.pentakota@edmondswa.gov>; MayorsOffice <MayorsOffice @edmondswa.gov> Subject: FW: Agenda Packet - Nov 13, 2024 (Wed) - Planning Board 7:00 pm Greetings Planning Board Members, Please see the Agenda Packet & Cover document for the following meeting: Planning Board Regular Meeting Wednesday, November 13, 2024, 7:00 PM 121 5th Ave N - City Hall - 3rd Floor, Edmonds, WA 98020 Download PDF Agenda Packet View Web Agenda Packet Download PDF Agenda Cover View Web Agenda Cover Regards for a great weekend, Mclw e 7&a rrw I Senior Administrative Assistant City of Edmonds Planning & Development 121 5th Avenue N. Edmonds WA 98020 425-771-0220, ext. 1335/ Work Mobile: 425-967-2595 Michelle.Martin(@edmondswa.gov For general service: Phone 1 425.771.0220 1 Email I Devserv.admin@edmondswa.gov Development Services Permit Center & Counter are open M—F 8:30 am - 2:00 pm with a 12-1 pm closure for lunch period. Packet Pg. 27 5.A Planning Board Agenda Item Meeting Date: 01/8/2025 Selection of Board Chair and Vice Chair for 2025 Staff Lead: Mike Clugston Department: Planning Division Prepared By: Michael Clugston Background/History Each year the Board selects a Chair and Vice Chair to serve for the year ahead. Staff Recommendation N/A Narrative The current Chair will call for nominations. No Member may nominate more than one person until every member wishing to nominate a candidate has had an opportunity to do so. Nominations do not require a second. The Chair will repeat each nomination until all nominations have been made. When it appears no one else wishes to make a nomination, the Chair will declare the nominations closed. Board members may speak in favor of the nominees. Following any speeches, the Chair will call for a vote in the order that nominations were made. Board members will be asked to signify their vote by voice and raising their hand. As soon as a nominee receives four votes, the current Chair will declare the new Chair elected and no votes will be taken on the remaining nominees. The same process will be repeated for the election of the Vice Chair. Packet Pg. 28 5.B Planning Board Agenda Item Meeting Date: 01/8/2025 Native Plant Demo Garden Renaming Proposal Staff Lead: Angie Feser, Director Department: Parks, Recreation & Human Services Prepared By: Angie Feser Background/History Long time Edmonds resident Susie Schaefer founded what is now known as the Edmonds Wildlife Habitat and Native Plant Demonstration Garden (demo garden) in 2009, when she mobilized large groups of volunteers to remove dense thickets of invasive plants and plant hundreds of native plants in their place in an overgrown lot adjacent to the Willow Creek Hatchery at 95 Pine St. Within a year, the garden was certified as a Wildlife Habitat by the National Wildlife Federation (NWF), and served as a learning center for Edmonds residents, who attended free classes and workshops coordinated by Susie to learn how to create habitat for wildlife on their own properties. Within a short time, the City of Edmonds was recognized as a certified Community Wildlife Habitat by NWF, becoming only the 41st city in the country to receive that recognition at the time. Since its inception, the demo garden has served as a hub for the Edmonds community by offering learning and service opportunities for all ages. In 2017, the hatchery became the operational headquarters of Sound Salmon Solutions and the Edmonds Stewards, who use the garden as an outdoor classroom to host a broad range of community groups from Scout troops to horticultural classes from Edmonds College. A tireless advocate for the environment with a lifelong dedication to community service, Susie has repeatedly been recognized by her community and by elected officials for her many contributions to the City. PROCESS The Pilchuck Audubon organization has submittal an application (attached), as per city policy for renaming a park (attached as well). Steps include - 1. The Planning Board will conduct a public hearing on the proposed names. 2. The Planning Board will make a naming recommendation to the City Council for final adoption or amendment. Staff Recommendation This presentation is the introduction for an upcoming Public Hearing to rename the existing Edmonds Wildlife Habitat and Native Plant Demonstration Garden to the Susie Schaefer Wildlife and Native Plant Community Garden. Packet Pg. 29 5.B Attachments: Demo Garden Name Change Proposal - Pilchuck Audubon Society Park Naming Policy Packet Pg. 30 5.B.a This form can be used for citizens to submit a proposal for a park, park area, or park facilty naming. Names submitted may provide park identity in relation to the following naming guidelines: • The geographic location of the park; this includes descriptive names. • An adjoining neighborhood or street, natural feature or an outstanding feature of the park. • No park shall be given the same name of an existing school site or public facility, except where the sites abut one another. • A commonly recognized historical event, group, organization or individual (living or deceased). • Outstanding accomplishments by an individual for the good of the community. Quality of the contribution should be considered along with the length of service by the individual — this to be fully substantiated by person making recommendation. ------------------------------------------------------------------------------------ Please submit one name per entry. Name Brian Zinke Address 1429 Avenue D, PMB 198 Edmonds, WA, Zip Snohomish, WA 98290 Phone 425-232-6811 Email director@pilchuckaudubon.org ? Name �I this park! Suggested name: Susie Schaefer Wildlife and Native Plant Community Garden Tell us why this name should be chosen: feel free to provide additional attachments. Please attached letter. Submit form to: Park Naming Form City of Edmonds 700 Main Street Or email to: edmondsparks@edmondswa.gov Edmonds, WA 98020 All suggested names will go to the Planning Board for consideration and a hearing. The Planning Board will make a recommendation to the City Council. The City Council has final authority to approve or amend any recommendation EDMONDS PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT 700 MAIN STREET, EDMONDS, WA 98020 425.771.0230 Packet Pg. 31 5.B.a 1429 Avenue D, PMB 198 Snohomish, WA 98290 RE: Renaming garden at 95 Pine St Dear City of Edmonds, A'N.�� 1%k PILCHUCK AUDUBON SOCIETY 425-232-6811 www.pilchuckaudubon.org We are proposing this name change to honor a long-time Edmonds resident whose life has been about service and giving to her community. Susie Schaefer founded what is currently known as the Edmonds Wildlife Habitat and Native Plant Demonstration Garden located at 95 Pine St. To recognize her contributions to the city and community, we are proposing the garden be renamed the Susie Schaefer Wildlife and Native Plant Community Garden. The effort to create the garden began in 2009, and involved removal of dense thickets of invasive species, such as blackberries, and the planting of hundreds of native plants in their place. Susie spearheaded this effort, coordinating the large work parties required to transform the overgrown lot. The garden was officially opened in 2010 and, with Susie's help, was certified as Wildlife Habitat by the National Wildlife Federation (NWF). In addition to that, the garden played an instrumental role in getting the City of Edmonds certified as Community Wildlife Habitat by NWF, becoming only the 415t city in the country to receive that recognition at the time. The installation of native plants was only part of Susie's vision for the garden, though. Her dream for the garden was to combine learning with hands-on opportunities and knowledge that participants could then take home and apply to their own residences or shared community spaces. To facilitate that, she coordinated frequent classes and programs about local wildlife and plants, hosting them at no -cost to attendees at the hatchery classroom on site. In a 2020 My Edmonds News article, she's quoted, "My goal has always been to get more people that will support wildlife in Edmonds and not just live in a real sterile suburbia." City officials have previously praised Susie's commitment to the environment and her community. In the previously linked My Edmonds News article, former Edmonds Mayor Mike Nelson was quoted saying, "In addition to her no-nonsense, direct style, what I love most about Susie is her unwavering commitment to our environment. The environment to her is not about supporting some abstract policy, it is about reconnecting residents with the plants and wildlife in our neighborhoods and parks and the vital role they play." And former City Councilmember Diane Buckshnis added, "Susie Schaefer has been a voice for nature and force to be reckoned as her compassion is infectious. She was instrumental in making the Demonstration Garden by rolling up her sleeves, smiling kindly and offering words of encouragement of a global vision to restore a habitat and garden for Edmonds. We all owe her a debt of gratitude for her tenacity and strength to promote the environment." We believe it's time we repay our debt to Susie. Please join us in celebrating her contributions to the City and community by renaming the garden she envisioned, and brought to reality, in her honor. Sincerely, Brian Zinke Executive Director Pilchuck Audubon Society Packet Pg. 32 5.B.b City of Edmonds Park Naming Policy Purpose The purpose of the policy is to establish consistent standard procedures and guidelines for the naming of public parklands owned and/or operated by the City of Edmonds. The renaming of parks is strongly discouraged. Policy The naming of City parks, park areas and park facilities shall be the function of the City Council with assistance from Edmonds Planning Board and the Parks, Recreation and Cultural Services Department. Diversity, balance and creativity will be sought during adoption of names. The name selected for a site will be recommended to the Edmonds City Council for approval or amendment. City Council has final authority to approve or amend any recommendation. Objectives A. Provide name identification for individual parks, park areas or park facilities. B. Provide criteria for the process of naming parks, park areas or park facilities. C. Provide opportunities for public input including a public hearing at Planning Board. D. Ensure that the naming of parks, park areas, or park facilities is controlled by the Edmonds City Council through recommendations from the Planning Boarding.. Criteria The naming of parks, park areas, and park facilities should be approached with caution, patience, and deliberation. Names submitted for consideration should provide some form of individual identity in relation to the following: A. The geographic location of the facility; this includes descriptive names. B. An outstanding feature of the facility. C. An adjoining subdivision, street, school, or natural feature. No park shall be given the same name as an existing school site or public facility, except where the sites abut one another. D. A commonly recognized historical event, group, organization or individual (living or deceased). Packet Pg. 33 5.B.b E. An individual or organization that contributed significantly to the acquisition or development of the facility to be named. This can include either a deed or substantial monetary contribution, or contribution toward acquisition and/or development of the park or park facility (typically not less than 50 percent of the value of the property or improvements). F. Outstanding accomplishments by an individual for the good of the community. Quality of the contribution should be considered along with the length of service by the individual — this to be fully substantiated by person making recommendation. G. Any individual who provided an exceptional service in the interest of the park system as a whole. Typically, while serving in a public office, public officials should not be considered as a candidate for naming. Donated Land Parks and park facilities that are donated to the City can be named by deed restriction by the donor (i.e. Hutt Park in Edmonds). The naming and acceptance of land is subject to recommendation by the Planning Board and approval by City Council. Naming rights are not guaranteed if the donation of parkland is a dedication as required by the subdivision ordinance (parkland dedication). Naming Process Parks Department staff will notify the Planning Board about proposed naming opportunities. The recommendation of the Planning Board will be subject to final approval or amendment by City Council action. 1. Temporary Naming In the case of a new project, a temporary name will be designated by the City staff for identification during acquisition and/or development of the park area or park facility. Because temporary designations tend to be retained, the naming process for a new park should be carried out as quickly as possible after its acquisition or development. 2. Permanent Naming Citizen involvement in the naming process is encouraged and may be accomplished in a variety of ways throughout the naming process. A. Individuals, groups and/or organizations interested in proposing a name for an existing un-named park area or park facility may do so in writing using a "Park Naming Form" that outlines the naming criteria. These will Packet Pg. 34 5.B.b be presented to the Parks, Recreation & Cultural Services Department for consideration by the Planning Board. B. A variety of means to encourage public participation to submit a name (citizen contests, recommendations from previous owners, historical review of the site, etc.) may be implemented by the Parks, Recreation & Cultural Services Department at the request of the Planning Board. The "Park Naming Form" will be available through the City website, copies available at City Hall and the Anderson Center, and publicity through Public Service Announcements, Channel 21, and other means. C. The Planning Board will conduct a public hearing on the proposed names.. D. The Planning Board will make a naming recommendation to the City Council for final adoption or amendment. 3. Park Renaming Critical examination will be conducted to ensure that renaming the park will not diminish the original justification for the name or the prior contributors. Renaming will follow the same procedures as naming the park. A. Only parks and facilities named for geographic location, outstanding feature or subdivision should be considered for renaming. Parks that have been named by deed restriction shall not be considered for renaming. B. Parks and facilities named after individuals shall not be changed unless it is found that because of the individual's character the continued use of their name would not be in the best interest of the community. Packet Pg. 35 5.0 Planning Board Agenda Item Meeting Date: 01/8/2025 Discussion of Planning Board quarterly report to Council Staff Lead: Mike Clugston Department: Planning Division Prepared By: Michael Clugston Background/History The Planning Board reports to City Council on a quarterly basis, typically the fourth Tuesday in March, June, September and December. The December date is flexible due to the holidays and many times takes place in early January. Staff Recommendation The 2024 and 2025 Board chairs should summarize 2024 accomplishments and provide feedback about the Comp Plan process. Any direction on efficiencies for the 2025 code update work would be welcome as well. Any written materials or attachments for the Council's 1/14 packet would need to be provided to staff by 1/9 or they could be submitted as board reports received for filing after the 1/14 meeting. Narrative N/A Packet Pg. 36 8.A Planning Board Agenda Item Meeting Date: 01/8/2025 Parks, Recreation & Human Services2024 Q3 & Q4 Accomplishments Staff Lead: Angie Feser, Director Department: Parks, Recreation & Human Services Prepared By: Angie Feser Narrative Attached are the Parks, Recreation & Human Services (PRHS) Department accomplishments for second half of 2024. PRHS staff will be available during the January 8th Planning Board meeting to answer any questions or provide additional information. Board members are also welcome to email questions prior to the meeting for the same reason. In addition, the October 15, 2024 department's budget presentation outlining reduction of expenditures and related impacts is attached for Board review. It highlights the initial 2025-2026 budget cuts, service impacts and the last slide lists all employee positions being cut from the department. There is another round of cuts required for council presentation and approval which are slated for completion mid - March. At this time, the amount for the PRHS cuts are undetermined, but city-wide the goal is roughly $1.7M for this year and $2M for 2026. Staff Recommendation This agenda item is for informational purposes, there is no need for a formal recommendation or action. Attachments: Operating Budget Dept Presentation _Parks_Rec_HS PRHS 2024 Q3-Q4 Accomplishments Packet Pg. 37 8.A.a CITY OF EDMONDS WA5 H I N GTO N L a The 2025 Budget Parks, Recreation & Human Services October 15, 2024 Angie Feser, Director & Shannon Burley, Deputy Director Packet Pg. 38 8.A.a CITY OF EDMONDS WA5 H I N GTO N L a I. Role of the department II. 2025 budget highlights III. What's new IV. Budget cut impacts Packet Pg. 39 8.A.a CITY OF EDMONDS WA5 H I N GTO N cli L a THE ROLE OF PARKS, RECREATION & HUMAN SERVICES Packet Pg. 40 Safety Quality of Life Investment Livability Economic Resilience • 230 acres of Parks and Open Space • 47 Parks • 1 mile of Puget Sound Shoreline • Citywide Beautification and Streetscapes • Recreation Services • Classes, camps, leagues • Field & facility rentals • Special Events • Human Services • Cemetery Services Department Priorities • 2022 Parks, Recreation & Open Space (PROS) Plan • Safety and sanitation for public, staff and visitors • Preservation of natural and built assets • Cost recovery within department programs • Programs which provide more diverse and equitable participation opportunities ca 0 L U) a P;-Po'sel - - - - - --'M� _ U a o Packet Pg. 42 8.A.a Packet Pg. 43 Big Changes Priority based budgeting Increase in revenue Decrease in expenditures Reduction in programs Reduction in staff Level of service reduction o E a Jo\/or%i iAr Qro,WlAb : Ar t �i if V. fit 4�- 8.A.a Expenditure • f: Ca 0 Decreases L • 11% in Park Maintenance (-$373,000) • 42% in Administration (- 323 449 $ � ) • 30% in Recreation ( .$679,000)CL y • 47% in Human Services (.$149,554) (general fund impact) . L 1 Q • Parks, Recreation & Human Services use of the general fund decreased b 23% g Y M err ($-1,525,000) a Packet Pg. 46 8.A.a Packet Pg. 47 !0 -T Afresh take • Consolidate locations • All programs outsourced • No more internally run rec programs • Doing more with less • Inflation increase (utilities, IT, wages) • Cost recovery for Rec programs (all are positive to the general fund) Consolidation & Efficiency • Reduction in administrative staff • All programming at the Frances Anderson Center; relocated from Waterfront Center • Eliminate programs that utilize city staff as instructors; use independent contractors • Special fund expenses re -allocated out of general fund • Cemetery paying a portion of GF salaries for Cemetery related work • Opioid Funding (Fund 018) supporting Human Services • Capital Project Manager salary covered by capital project expenditures • Fewer vehicles used by the department • Satellite Park Maintenance Shop vacated a 8.A.a 0- ,"jogPacket Pg. 49 06 a O L :.i N L R a 8.A.a Packet Pg. 50 ! IT 8.A.a Levelof Sa F 4 1. W Reduction H N • Recreation Programming rs O • Beach Rangers' r ++ • Environmental Education �s • Park Maintenancewleiot Ilk 24 Dept Employees Laid Off _ (32 unfunded +1 reduced positions) Ak i- - Packet Pg. 51 Loss of Programs • Meadowdale Preschool (2024) (2 x .8 FTE's and 19 families) • Summer Day Camp (2024) r (.25 FTE, 4 hourly positions and 135 families) t Gymnastics Program (.63 FTE, .5 FTE, 4 hourly positions) • Olympic Beach Visitor Center closed (2024) (approx. 6,000 visitors per year) • Environmental Education Program (2024) (.5 FTE, 1 hourly position) • Environmental Stewardship position reduced to .5 FTE and changed to PT Volunteer Coordinator AN oA A Q I I �� 7T r J 0 I � < M_� _T " : e UA. 3171. L-PIAIK FgF%1:J I tyN • All recreation programs now at Frances Anderson Center ` • Student Conservation Association partnership Photo credit: oPacket Pg. 52 Decreased Level of Service • Beach Ranger and Docent Program (2024) (6 hourly positions + volunteers) • Administrative staff reduction (1 FTE, .5 FTE & 4 hourly positions) • Reduction of Parks Maintenance staff 2 FTE 2025* and 3 Seasonals (2024) • Edging/weeding/vegetation management • Lawn mowing frequency • Less use of water / irrigation • Fewer repair projects • Longer response time to vandalism and graffiti • Deferred maintenance continues to be deferred 8.A.a Parks,, Recreation & Human Services Org Chart Parks Maintenance Manager Park Cemetery Maintenance Sexton Lead Worker *Senior Parks Seasonal Staff Maintenance Worker (6) *Park Maintenance Worker {%(7) Field Arborist *Seasonal Staff *Volunteers *Contractors Parks, Recreation, and Human Services Angie Feser Executive Assista nt Park Maintenance Recreation Mechanic I I Supervisor ♦ Recreation Coordinator {fib} (2.0) ♦ Prog ra in Ass ista nt *Senior Office Specialist ♦Environmental Education & Sustainability Coordinator (.5) ♦ Recreation Leader (.5) ♦PT Staff ♦Instructors ♦Contractors ♦Volunteers Deputy I Park Planner and Parks Director Capital Project Manager Human Services Program Manager *Contractors I I ♦Contractors Packet Pg. 54 06 8.A.a 2024 Budget vs. 2025 Budget - Position Reduction 0 Front Desk Receptionist .06 Ranger Naturalist* .18 Front Desk Receptionist .20 Ranger Naturalist* .18 Front Desk Receptionist .20 mi Ranger Naturalist* .18 a Front Desk Receptionist .50 Ranger Naturalist * Cn I Program Assistant 1.0 ® Day Camp Asst. Discovery* .18 .08 Youth Commission Coord.* .50 ® Rec. Leader Day Camp* .25 L a� Rec. Coord. Gymnastics .632 Day Camp Assistant* .21 = Rec. Leader Gymnastics .50 ® Day Camp Assistant* Gymnastics Assistant .04 .21 L Gymnastics Assistant Y .42 m Day Camp Assistant* .21 Q Gymnastics Assistant .10 ® Day Camp Assistant* Park Maintenance Worker .21 1.0 0 Gymnastics Instructor ,32 m Park Maintenance Worker 1.0 m Rec. Leader Preschool* .44 Preschool Assistant* .44 m Seasonal Maintenance LTE* .75 L Interpretive Specialist* .50 ® Seasonal Maintenance LTE* .75 mRanger Naturalist* .18 ®Seasonal Parks Maintenance LTE* .75 Ranger Naturalist* .18 Environmental &Sustain Coord.** .50 a *Laid off/not hired in 2024 Total: 12.85 **Reduced to .50 FTE from 1.0 1Packet Pg. 55 8.A.a Packet Pg. 56 8.A.b Parks, Recreation & Human Services Department 2024 Quarter 3 & 4 Accomplishments July — December 2024 Administration 1. Finalized the department's operating budget, implementing significant reductions in programs, services, and staffing levels while enhancing revenue for remaining programs. 2. Developed and secured approval for the Capital Facilities Plan & Improvement Program as part of the Comprehensive Plan by the City Council. 3. Conducted audits and proposed cost -saving measures for utility fees (water, stormwater, and sewer) and the department vehicle fleet. 4. Performed a portable restroom audit, initiating service reduction for cost savings. 5. Completed performance reviews for all non -represented employees and those due for annual reviews between July and December. 6. Finalized billing with the Waterfront Center, successfully transferring all programming back to the Frances Anderson Center. 7. Adjusted 2025 lease payments for Frances Anderson tenants based on inflation and renewed the Olympic Ballet lease to increase revenue. 8. Established a concessions agreement for Magnolia Forest Preschool to operate year-round in City Park on weekday mornings. 9. Secured Council approval for special event agreements for the Classic Car Show and Oktoberfest, successfully supporting multiple community events including 4th of July celebrations, Porchfest, Taste Edmonds, and more. 10. Managed second review and Council approval of Boys & Girls Club design. 11. Reviewed City Emergency Management Plan, revised Purchasing Policy and relevant Comprehensive Plan Elements. 12. Successfully applied for Snohomish County Conservation Futures Grant award to purchase parcel adjacent to Sierra Park for expansion of park. Parks Planning & Projects 1. Completed major improvements at Mathay Ballinger Park, including an ADA accessible path and a new restroom facility. 2. Successfully rezoned 23 parks to Open Space or Parks use during the Comprehensive Plan update. 3. Demolished the Mee Property, paving the way for a seamless expansion of Mathay Ballinger Park in Spring. 4. Installed e-bike regulatory signs at Civic Park to prevent misuse and speeding. 5. Installed metal tree grates at Civic Park to protect trees in high -traffic areas. 6. Standardized the design for park entry signs. 7. Ordered and delivered buoys for Pier and Dive Park as per US Coast Guard permit, though installation is pending DNR permit. Park Maintenance Packet Pg. 57 8.A.b 10. Provided logistical support for Edmonds festivals, including Taste Edmonds, Oktoberfest and Halloween events, Holiday Markets, and the Tree Lighting ceremony. Efforts included installing 50,000 holiday light decorations downtown. Recreation & Athletics 1. Revenue, Customer Acquisition & Retention: a. Surpassed revenue goals for recreation programs, facility rentals, and athletic leagues by $6,729, excluding the December revenue update. b. Created and launched the Fall 2023 CRAZE recreation guide online on August 5, 2024, and distributed a postcard mailer to 20,000 Edmonds residents, achieving over 18,000 impressions from September to December. c. Developed and released the Winter 2025 CRAZE recreation guide online on December 2, 2024, with another postcard mailer sent to 20,000 Edmonds residents. 2. Social Media Engagement: a. Facebook: 2,469 followers, reflecting an increase of 496 since January 2024 b. Instagram: 1,385 followers, showing an increase of 153 since January 2024. Constant Contact E-newsletter: 16,750 contacts, an increase of 1,465 since January 2024. a. Monthly emails are sent out in the first week, containing registration info, new programs, special events, and park updates. Notably, there is a correlation between email distribution timing and spikes in registration for highlighted classes and the CRAZE release. b. The open rate ranges from 51% to 58%, with an average click rate of 6%, consistently outperforming industry standards. 4. Recreation, Athletics & Events: a. The Movies in the Park series took place on July 12, 19, 26, and August 2, 2024, attracting crowds of 300 to 500 attendees each night. This year's event was fully supported by sponsorships from title sponsors Carter Subaru and Carter Acura, along with local business sponsors Reece Homes Team, Run to Win, Anthony's Restaurants, and Right at School, totaling $12,000 in funding. b. Our 3rd annual Gingerbread House Decorating event on December 20, 2024, saw over 300 participants and featured the decoration of more than 15 houses. Sponsored by Reece Homes Team, the event included a hot chocolate and cookie bar, plus a free photo booth for families to enjoy. c. The Summer quarter offered 30 different Fitness/Wellness classes with 15 instructors, resulting in 449 enrollments, while the Fall quarter provided 28 classes with the same number of instructors, achieving 507 enrollments. Packet Pg. 58 8.A.b d. Our athletic leagues featured 132 Pickleball teams, 18 Basketball teams, 84 Softball teams, and 52 Volleyball teams, engaging a total of 1,640 players. e. The Frances Anderson Center gym and weight room recorded 2,310 drop -in users. f. Summer camps in 2024 served a total of 613 participants. g. In Fall 2024, we offered 52 adult enrichment classes and 32 youth enrichment classes, reaching a total of 344 participants. 5. Environmental Education & Stewardship: a. Developed a formalized 'Neighborhood Stewards' parks volunteer program: i. A list of available projects ii. A volunteer handbook and application packet (currently in review) b. Hosted the annual Rain Garden and Information Tour in collaboration with Engineering staff: full roster (25) with a waitlist. c. Offered two new fall recreation programs 35 attendees combined. d. Continued coordinating work of Sound Salmon Solutions/Edmonds Stewards; led completion of site prep and planting at Shell Creek Park. e. Led creation of two new interpretive signs for installation at Civic Park and Shell Creek. Human Services 1. Demobilized the Neighborhood City Hall Office removing urgent needs supplies and food. 2. Worked to relocate all out -stationed events and services to new locations / establishing new partnerships. 3. Co -hosted with Verdant a Narcan distribution event at the Edmonds Food Bank. 4. Supported startup of all cold weather shelters in South Snohomish County (day warming centers and overnight shelter). Commissions/Boards 1. Youth Commission a. Onboarded new commissioners in October. Held two meetings before commission being suspended. 2. Cemetery Board a. Walk Back in Time event —July 18th, 2024 3. Youth Commission and Tree Board suspended in December. Packet Pg. 59 10.A Planning Board Agenda Item Meeting Date: 01/8/2025 Extended Agenda Staff Lead: Michael Clugston Department: Planning Division Prepared By: Michael Clugston Background/History N/A Staff Recommendation Review the attached extended agenda. Note that the quarterly presentations to Council are included, the first one being January 14 (which was bumped from December 2024). Narrative N/A Attachments: January 8 2025 extended agenda Packet Pg. 60 10.A.a PB Extended Agenda - January 8, 2025 4J rl .—I N 0 Ln N Ln N \ �q C r-I C co N [V LL N rl LL l0 N co � N —1 co � Ln N co � l0 N Q 01 Q Q M N cB � rl co co N C -1 —1 C Ln N - 01 — m N Q m —i Q r- N cn O —1 cn � N Comprehensive Plan Centers + Hubs (final mid 2025) 1 D D PH Rec Capital Improvement Program/Capital Facilties Plan I PH Code Updates STEP Housing (HB 1220 - final mid 2025) 1 PH/Rec Middle Housing (HB 1110 - 6/30/25) I D D PH Rec Design Standards + Processes (HB 1293 - 6/30/25) D D PH Rec CAO Update (RCW 36.70A.130 - 12/31/25) 1 D D PH Rec Long Range Tree Canopy Policy Climate Legislative Package Administrative Site specific rezone request Election of Officers I Planning & Development Annual Work Plan R Annual Retreat (start at 6) Planning Board report to City Council D B B B Possible Park Renaming I PH Parks, Recreation & Human Services Report R R KEY I- Introduction & Discussion PH- Public Hearing D- Discussion Rec - Recommendation B- Briefing/Q&A R- Report with no briefing/presentation Regular meeting cancelled Special Meetings/Presentations Quarterly updates to Council Packet Pg. 61