HomeMy WebLinkAbout2025-02-04 Council PacketAgenda
Edmonds City Council
REGULAR MEETING
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
FEBRUARY 4, 2025, 7:00 PM
Edmonds City Council Agenda
February 4, 2025
Page 1
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1. CALL TO ORDER/FLAG SALUTE
2. LAND ACKNOWLEDGEMENT
WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH
(SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME
IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE
RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR
SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER.
3. ROLL CALL
4. PRESENTATIONS
1. Native Plant Demo Garden Renaming Proposal (15 min)
2. Mayor's Finance Update (10 min)
5. APPROVAL OF THE AGENDA
6. AUDIENCE COMMENTS
THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE
AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO
THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A
COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL-
UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE.
7. RECEIVED FOR FILING
1. Claim for Damages for filing (0 min)
2. Written Public Comments (0 min)
Edmonds City Council Agenda
February 4, 2025
Page 2
3. Outside Boards and Committee Reports (0 min)
8. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Committee Meeting Minutes January 21, 2025
2. Approval of Council Special Meeting Minutes January 22, 2025
3. Approval of Council Meeting Minutes January 28, 2025
4. Approval of claim checks and wire payments.
5. Ordinance Authorizing Full Time Equivalents (FTEs)
6. Resolution amending the Council Rules of Procedure
9. PUBLIC HEARING
1. Public Hearing on Interim Ordinance for Neighborhood Centers and Hubs (35 min)
10. COUNCIL BUSINESS
1. Finance Director Confirmation of Appointment (15 min)
2. Special Election Pro/Con Committees Criteria Review of Criteria and Appointment (15 min)
11. COUNCIL COMMENTS
12. MAYOR'S COMMENTS
ADJOURNMENT
City Council Agenda Item
Meeting Date: 02/4/2025
Native Plant Demo Garden Renaming Proposal
Staff Lead: Angie Feser, Parks, Recreation & Human Services Director
Department: Parks, Recreation & Human Services
Preparer: Angie Feser
Background/History
Long time Edmonds resident Susie Schaefer founded what is now known as the Edmonds Wildlife
Habitat and Native Plant Demonstration Garden (demo garden) in 2009, when she mobilized large
groups of volunteers to remove dense thickets of invasive plants and plant hundreds of native plants in
their place in an overgrown area adjacent to the Willow Creek Hatchery at 95 Pine Street. Within a year,
the garden was certified as a Wildlife Habitat by the National Wildlife Federation (NWF), and served as a
learning center for Edmonds residents, who attended free classes and workshops coordinated by Susie
to learn how to create habitat for wildlife on their own properties. Within a short time, the City of
Edmonds was recognized as a certified Community Wildlife Habitat by NWF, becoming only the 41st city
in the country to receive that recognition at the time.
Since its inception, the demo garden has served as a hub for the Edmonds community by offering
learning and service opportunities for all ages. In 2017, the hatchery became the operational
headquarters of Sound Salmon Solutions and the Edmonds Stewards, who use the garden as an outdoor
classroom to host a broad range of community groups from Scout troops to horticultural classes from
Edmonds College. A tireless advocate for the environment with a lifelong dedication to community
service, Susie has repeatedly been recognized by her community and by elected officials for her many
contributions to the City.
PROCESS
The City of Edmonds has a park naming policy which allows for "the naming of parks, park areas, and
park facilities". Criteria for name selection is found in Sect F stating “Outstanding accomplishments by an
individual for the good of the community. Quality of the contribution should be considered along with
the length of service by the individual - this to be fully substantiated by person making
recommendation.”
The Pilchuck Audubon organization submitted an application (attached) as per policy Section 2 (A)
Individuals, groups and/or organizations interested in proposing a name for an existing un-named park
area or park facility may do so in writing using a “Park Naming Form” that outlines the naming criteria.
These will be presented to the Parks, Recreation & Cultural Services Department for consideration by the
Planning Board.
The policy identifies the following steps -
1. The Planning Board will conduct a public hearing on the proposed names.
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2. The Planning Board will make a naming recommendation to the City Council for final adoption or
amendment.
STEPS COMPLETED
The Planning Board received an introductory presentation on January 8, 2025 followed by a Public
Hearing on January 22, 2025. The Planning Board unanimously approved the recommendation to
rename the Edmonds Wildlife Habitat and Native Plant Demonstration Garden to the Susie Schaefer
Wildlife and Native Plant Community Garden at the conclusion of the Public Hearing.
Staff Recommendation
City Council approve the proposal to rename the existing Edmonds Wildlife Habitat and Native Plant
Demonstration Garden to the Susie Schaefer Wildlife and Native Plant Community Garden.
Attachments:
2025.02.08 Demo Garden Rename CC
Pilchuck Audubon Renaming Application
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Edmonds Wildlife Habitat & Native Plant
Demonstration Garden
Renaming Proposal
Photo by Chris Pyfer/My Edmonds News
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Edmonds Wildlife Habitat & Native Plant Demonstration Garden
known as “Demo Garden”
to
Susie Shaefer Wildlife & Native Plant Community Garden
Photos by Chris Walton/My Edmonds News
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Edmonds Wildlife Habitat & Native Plant
Demo Garden
Location
Edmonds Marsh
Willow
Creek
Hatchery
Demonstration
Garden
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Pine Street
Willow Creek Hatchery & Watershed Education Center
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Demo Garden History
•Founded by Susie in 2009
•Removed invasive plants and installed
hundreds native plants
•Certified Wildlife Habitat
(National Wildlife Federation)
•Classes and Workshops Provided
•2017 - Sound Salmon Solutions/ Edmonds
Stewards
•Outdoor classroom
Edmonds College horticulture classes
Scouts and gardening groups
Edmonds Watershed Fun Fair in May
Demonstration
Garden
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Willow Creek Hatchery & Watershed Education Center
Photo by Chris Walton/My Edmonds News
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Susie Schaefer
Community-wide Contributions
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Process/Next Steps
Process
Allowable by City’s Park Naming Policy
Example: Hazel Miller Pollinator Garden within
Civic Center Playfields Park
Requested by Pilchuck Audubon Society
Susie supports the new name
Next Steps
City Council Consideration
Photo by Chris Pyfer/My Edmonds News
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PARK NAMING FORM/CONTEST
This form can be used for citizens to submit a proposal for a park, park area, or park facilty naming.
Names submitted may provide park identity in relation to the following naming guidelines:
•The geographic location of the park; this includes descriptive names.
•An adjoining neighborhood or street, natural feature or an outstanding feature of the park.
•No park shall be given the same name of an existing school site or public facility, except where the sites abut
one another.
•A commonly recognized historical event, group, organization or individual (living or deceased).
•Outstanding accomplishments by an individual for the good of the community. Quality of the contribution should
be considered along with the length of service by the individual – this to be fully substantiated by person making
recommendation.
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Please submit one name per entry.
Name
Address
Edmonds, WA, Zip
Phone
Email
Name
this park!
Suggested name:
Tell us why this name should be chosen: feel free to provide additional attachments.
Or email to: edmondsparks@edmondswa.gov
Submit form to:
Park Naming Form
City of Edmonds
700 Main Street
Edmonds, WA 98020
All suggested names will go to the Planning Board for consideration and a hearing. The Planning Board will make a
recommendation to the City Council. The City Council has final authority to approve or amend any recommendation.
EDMONDS PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
700 MAIN STREET, EDMONDS, WA 98020 425.771.0230
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1429 Avenue D, PMB 198
Snohomish, WA 98290
425-232-6811
www.pilchuckaudubon.org
RE: Renaming garden at 95 Pine St
Dear City of Edmonds,
We are proposing this name change to honor a long-time Edmonds resident whose life has been about service
and giving to her community. Susie Schaefer founded what is currently known as the Edmonds Wildlife Habitat
and Native Plant Demonstration Garden located at 95 Pine St. To recognize her contributions to the city and
community, we are proposing the garden be renamed the Susie Schaefer Wildlife and Native Plant Community
Garden.
The effort to create the garden began in 2009, and involved removal of dense thickets of invasive species, such
as blackberries, and the planting of hundreds of native plants in their place. Susie spearheaded this effort,
coordinating the large work parties required to transform the overgrown lot. The garden was officially opened
in 2010 and, with Susie’s help, was certified as Wildlife Habitat by the National Wildlife Federation (NWF). In
addition to that, the garden played an instrumental role in getting the City of Edmonds certified as Community
Wildlife Habitat by NWF, becoming only the 41st city in the country to receive that recognition at the time.
The installation of native plants was only part of Susie’s vision for the garden, though. Her dream for the
garden was to combine learning with hands-on opportunities and knowledge that participants could then take
home and apply to their own residences or shared community spaces. To facilitate that, she coordinated
frequent classes and programs about local wildlife and plants, hosting them at no-cost to attendees at the
hatchery classroom on site. In a 2020 My Edmonds News article, she’s quoted, “My goal has always been to
get more people that will support wildlife in Edmonds and not just live in a real sterile suburbia.”
City officials have previously praised Susie’s commitment to the environment and her community. In the
previously linked My Edmonds News article, former Edmonds Mayor Mike Nelson was quoted saying, “In
addition to her no-nonsense, direct style, what I love most about Susie is her unwavering commitment to our
environment. The environment to her is not about supporting some abstract policy, it is about reconnecting
residents with the plants and wildlife in our neighborhoods and parks and the vital role they play.” And former
City Councilmember Diane Buckshnis added, “Susie Schaefer has been a voice for nature and force to be
reckoned as her compassion is infectious. She was instrumental in making the Demonstration Garden by rolling
up her sleeves, smiling kindly and offering words of encouragement of a global vision to restore a habitat and
garden for Edmonds. We all owe her a debt of gratitude for her tenacity and strength to promote the
environment.”
We believe it’s time we repay our debt to Susie. Please join us in celebrating her contributions to the City and
community by renaming the garden she envisioned, and brought to reality, in her honor.
Sincerely,
Brian Zinke
Executive Director
Pilchuck Audubon Society
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City Council Agenda Item
Meeting Date: 02/4/2025
Mayor's Finance Update
Staff Lead: Carolyn LaFave
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
On July 2, 2024 the council voted to have a Mayor Update as an ongoing item on all regular meeting
agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel.
Staff Recommendation
No action, informational
Narrative
The Mayor, or another member of the administration, will answer questions about City finances that
have been requested by council in advance and will also share actions related to the fiscal emergency
that have transpired since the last update.
When there is nothing new to report, this agenda item will be the opportunity to share that there is
nothing new to report.
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City Council Agenda Item
Meeting Date: 02/4/2025
Claim for Damages for filing
Staff Lead: NA
Department: Administrative Services
Preparer: Marissa Cain
Background/History
N/A
Staff Recommendation
Acknowledge receipt of Claims for Damages for filing.
Narrative
Philadelphia Indemnity Insurance Company
404 Bell Street
($50,000.00)
Attachments:
Claim for Damages - Philadelphia Insurance Co for Converge Regional Partners - for council
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City Council Agenda Item
Meeting Date: 02/4/2025
Written Public Comments
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
N/A
Staff Recommendation
Acknowledge receipt of written public comments.
Narrative
Public comments submitted to the web form for public comments
<https://www.edmondswa.gov/publiccomment>
between January 9, 2025 and January 29, 2025.
Attachments:
Public Comment February 4, 2025
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Edmonds City Council Public Comments – February 4, 2025
Online Form 2025-01-08 04:41 PM(MST) was submitted by Guest on 1/8/2025 6:41:06 PM (GMT-07:00)
US/Arizona
FirstName Marjie
LastName Fields
Email
CityOfResidence Edmonds
AgendaTopic Regulations Protecting our Critical Ares
Comments Watching the progress of development in our city near to our streams and wetlands, I
and many others have become increasingly concerned about city zoning codes for Critical Areas. With
review of those codes coming up in 2025, I trust that city council and staff will quickly begin the urgently
needed review of current related policies and practices. These include careful identification and
mapping of critical areas, overview of SEPA reviews, and buffer requirements.
Online Form 2025-01-14 02:54 PM(MST) was submitted by Guest on 1/14/2025 4:54:01 PM (GMT-
07:00) US/Arizona
FirstName Jonathan
LastName Waters
Email
CityOfResidence Edmonds
AgendaTopic Edmonds Graffiti Concerns
Comments Dear Members of the Edmonds City Council, I hope this email finds you well. I am
writing as a concerned resident to share my growing concerns about the increase in graffiti across
Edmonds. The presence of graffiti on public property, business storefronts, and community spaces is
affecting the appearance of our neighborhoods and may contribute to a perception of neglect. Many of
us take pride in our city’s beauty and safety, and I believe we can take meaningful steps to address this
issue before it escalates further. Studies show that prompt graffiti removal deters future vandalism.
Therefore, I respectfully urge the council to consider the following actions: Increase community
engagement and awareness by providing easy-to-use tools for reporting graffiti. Establish a rapid-
response team to handle graffiti removal swiftly and efficiently. Partner with local businesses and
organizations to organize volunteer-led beautification efforts. Implement preventive measures like
adding lighting, using anti-graffiti coatings, and enhancing surveillance in targeted areas. Edmonds is a
wonderful community, and proactive measures will help us maintain the pride and sense of safety that
we all value. Thank you for your attention to this matter. I look forward to learning about any upcoming
plans or initiatives to address graffiti in our city. Sincerely, Jonathan Waters
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Edmonds City Council Public Comments – February 4, 2025
Online Form 2025-01-15 02:10 PM(MST) was submitted by Guest on 1/15/2025 4:10:41 PM (GMT-
07:00) US/Arizona
Name Value
FirstName Jenny
LastName Jorgenson
Email
CityOfResidence Edmonds
AgendaTopic Burlington Building/funding of fire and police
Comments Let’s get to the point. Who is balancing your budget? If you cannot afford to pay for Fire
and Police why are you trying to purchase the Burlington building? Let a commercial developer buy it
and bring more revenue into the city and not put the city into a debt they cannot afford. Put your efforts
into funding the Fire and Police.
Online Form 2025-01-27 10:36 AM(MST) was submitted by Guest on 1/27/2025 12:36:16 PM (GMT-
07:00) US/Arizona
FirstName Finis
LastName Tupper
Email
CityOfResidence Edmonds
AgendaTopic Legal Services
Comments Dating back to 1965, the City of Edmonds has required all businesses located within the
city limits to have a business license. It is unlawful for any person to operate, engage in or practice any
business in Edmonds without first having obtained a business license. This license requirement is true
for both commercial space and home occupation businesses. The Edmonds Code for business licenses is
detailed and extensive covering almost any possibility. See ECC 4.72. In violation of the ECC 4.72
Lighthouse Law Group operated in Edmonds without a City Business License from March 4, 2011 –
December 31, 2014. The City of Seattle like almost all cities in Washington (except ghost towns) require
a business license. Seattle also has an Occupation Tax for gross revenue and salaries. For Service Activity
the tax rate is 0.00427. Lighthouse Law Group operated unlawfully in Seattle without a city business
license from the law firm’s inception in 2010 thru May 8, 2015. Lighthouse Law Group PLLC is a faux
boutique law firm. Lighthouse’s website falsely construes the mid-size law firm is located in the Seattle
Central Business District presumably for the purpose of attracting more business and giving the false
impression of a mid-size law firm. When in fact much of their business is conducted in their residences
as confirmed by many city council meeting videos. Jeffrey and Patricia Taraday home office is located in
Seattle. The majority of the contact and income producing activity with this law firm is by cell phones
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Edmonds City Council Public Comments – February 4, 2025
and zoom when the attorneys are located within the Seattle City Limits. Also, the Seattle B&O gross
revenue tax is due if the law firm is not taxable in the customer location. See RCW 35.102.130. Edmonds
does not impose a B&O tax. Lighthouse Law Group allowed their Seattle City Business License to expire
on December 31, 2023. Therefore, this law firm with full knowledge of the state and city tax laws has
operated unlawfully in the State of Washington going on 13 months. Knowing a company needs a city
business license is very basic legal knowledge. Even the Phil Williams contract which I assume
Lighthouse drafted requires the contractor to have a business license. The recent discovery of many
issues pinpoints the need to reevaluate the legal services contract. Such as the one-year contract for the
Hearing Examiner; the ratification of separation agreements many months after decision; Settlement
agreement with Sherman Pruitt; the loss in the Rimmer v. Edmonds, Settlement Agreement with the
Edmonds Environmental Committee; the loss in the Kelli Homes v. Edmonds. When an attorney suggests
it’s okay to poison drinking water his action is unconscionable.
7.2.a
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City Council Agenda Item
Meeting Date: 02/4/2025
Outside Boards and Committee Reports
Staff Lead: Council
Department: City Council
Preparer: Beckie Peterson
Background/History
Outside Boards and Committee Reports will be submitted to the Received for Filing portion of the
agenda for last meeting of the month.
Staff Recommendation
N/A
Narrative
The Council is asked to review the attached committee reports/minutes from the following
organizations:
Snohomish County Tomorrow
Port of Edmonds
Lake Ballinger Forum
Edmonds Public Facilities District
SnoCom 911
WRIA8
Attachments:
_10232024-2295 SCT
Commission Meeting Minutes 1-13-25 - Port Of Edmonds
Commission Meeting Minutes 12-9-24 - Port Of Edmonds
Lake Ballinger Forum Agenda 2025-01-28
PFD112124
PFD121624-Special
SNO911-Board-Agenda-20240116 (1)
SNO911-Board-Agenda-20240116 (1)
WRIA8 Jan Agenda Nov Minutes
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STEERING COMMITTEE MEETING
Wednesday, October 23, 2024
Via Zoom
4:00 p.m.
MEETING MINUTES
Participating Jurisdictions/Members
City of Arlington Mayor Don Vanney
City of Bothell Councilmember Amanda Dodd
City of Darrington Mayor Dan Rankin
City of Edmonds Councilmember Vivian Olson
City of Everett Councilmember Ben Zarlingo
City of Granite Falls Mayor Matt Hartman
City of Lynnwood Mayor Christine Frizzell, Councilmember David
Parshall
City of Marysville Councilmember Peter Condyles
City of Mountlake Terrace Mayor Pro Tem Bryan Wahl
City of Monroe Councilmember Lance Bailey
City of Mukilteo Councilmember Jason Moon
Snohomish County Council Councilmember Nate Nehring
Snohomish County Josh Dugan
City of Woodway Councilmember John Brock
Community Representative Allan Giffen
Community Representative Easton Craft
Community Representative Mike Appleby
Other Attendees/Presenters:
PSRC Ben Bakkenta
Snohomish County, Public works Kelly Snyder, Christina Curtis
Snohomish County Linda Neunzig
CAB Applicant Jason Grenn
City of Mill Creek Mike Todd
SCT Manager Ann Larson
Snohomish County Mike McCrary, Julie Mass, Molly Beeman,
Stacey McShane, Lacey Harper
Snohomish County Matthew Siddons, Taylor Twiford, Jacob
Lambert
Community Members Melody Tucker
1. Call to Order:
The meeting was called to order at 4:01 pm by Councilmember Nate Nehring.
7.3.a
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2. Introductions/Roll Call
Roll call was taken (as listed above).
3. Citizen Comments
No comments.
4. Approval of Meeting Minutes (9-25-24)
Mayor Pro Tem Bryan Walh moved to approve the minutes. Josh Dugan seconded, and
the motion passed unanimously.
5. Update Items
a. PSRC Board Actions and Activities, Ben Bakkenta
Ben Bakkenta, Director of Regional Planning, gave an update on PSRC Board actions.
The Executive Board will take action to approve the 2025-2028 transportation
improvement program and they'll also discuss the Regional Safety Action Plan.
The Growth Management Policy Board will get a briefing on PSRC's Annual Housing
Monitoring program and will also be briefed on the Regional Safety Action Plan.
The Transportation Policy Board will continue discussion of the scope of work for the
next regional transportation plan with a focus on the financial strategy for its
implementation.
6. Action Items
a. Citizen Representative to the Community Advisory Board
Jason Grenn was introduced to the group as a CAB applicant. Grenn has a
background in nonprofit and government work with a long career in communications
and public relations. Grenn has also served in the State House in Alaska as a State
representative.
Mayor Christine Frizzell moved to approve Jason Grenn’s application to the
Community Advisory Board which was seconded by Mayor Dan Vanney. The motion
passed unanimously.
6. Briefings, Discussion Items
a. Snohomish County Road Safety Plan
Kelly Snyder, Public Works Director, gave a briefing on the County's road safety
plan, highlighting the significant increase in traffic fatalities and serious injuries over
the past decade, with vulnerable road users being disproportionately affected.
Christina Curtis assisted in the presentation, explaining the factors contributing to the
increase in traffic accidents and the need for a multi-departmental and data-driven
approach to address road safety issues.
Christina Curtis, Transportation Specialist, presented data on traffic accidents,
highlighting the need for systemic change to improve safety. Kelly discussed the
Safe Streets for All program, its ongoing refinement, equity analysis, and various
countermeasures like rumble strips and roundabouts.
b. Food and Farming Center
Linda Neunzig, Agricultural Coordinator, gave a presentation on the food and farming
center. Every five years the USDA does a census on agriculture. The census shows
that for Snohomish County there has been an increase in the number of farms and
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the amount of money farmers are getting. The goal now is to create a Food and
Farming Center to allow for more farmers to come and begin production much
sooner. The Food and Farming Center has three components: processing, facility,
and distribution. Currently, McCollum Park is being looked at as a location.
c. SCT Transition
Ann Larson, SCT Manager, appraised the group on some updates on the transition o
SCT. As part of the SCT Transition, the Steering Committee had an action item on
the agenda to add four additional committees as recommended by the Executive
Committee. They opted to not take action, and instead sent it back to the Executive
Committee for additional information. The Executive Committee decided not to
recommend it come back as an action item but rather for it to be the focus of the
December 11th General Assembly.
d. SCT Manager’s Report
a. SCT Branding & Newsletter
b. SCT Committee Report
7. Go-Round
8. Next Meeting Date
a. No November Steering Committee meeting
b. 2024 SCT General Assembly: Wednesday, December 11, 2024
9. Adjournment
The meeting was adjourned at 5:24 p.m. by Councilmember Nate Nehring
All presentations given, discussions held, and actions taken at this meeting are kept on file (via recording) in PDS until six years
from December 31st of this year.
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City of Edmonds • City of Lake Forest Park • City of Mountlake Terrace • City of Shoreline
AGENDA
LAKE BALLINGER/McALEER CREEK WATERSHED FORUM
Tuesday, January 28, 2025, 2:00 - 3:30 PM
Microsoft Teams
Join the meeting now
Meeting ID: 253 086 952 927
Passcode: GB3qa22k
I. Welcome and Introductions (City of Shoreline)
II. Topics
a. City of Shoreline Forum Focus/Updates (City of Shoreline staff):
i. Echo Lake – including latest on algae bloom issues and management
ii. McAleer Creek and tributaries within Shoreline – including assets and
areas of interest
b. Recognition for Laura Reed (!)
c. Open discussion on Forum priorities and goals for 2025 (John Featherstone)
i. Rotation for hosting and running meetings
ii. Topics
iii. Other Goals
III. Announcements & Updates
a. Wet season impacts (thus far) within Lake Ballinger/McAleer Creek watershed (all
staff)
b. Update on status abandoned house on south end of lake (Patrick Johnson)
c. Lake Ballinger water level monitor (Patrick Johnson)
d. McAleer Creek maintenance update (Laura Reed)
IV. Public comment
V. Closing
a. Next meeting to be hosted by City of Lake Forest Park, date to be determined
(tentatively April 8)
7.3.d
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Edmonds Public Facilities District Board Draft Minutes
November 21, 2024
Page 1
M I N U T E S
Edmonds Public Facilities District
Board of Directors Special Meeting
November 21, 2024
The Edmonds Public Facilities District Board hybrid meeting convened at 7:30 a.m. in the
Edmonds Center for the Arts Green Room, 410 4th Avenue North, Edmonds, and via Zoom.
EPFD Board Members Present ECA Staff Present
Ray Liaw, President Kathy Liu, Executive Director
Wayne Grotheer, Vice President Lori Meagher, Associate Executive Director
Suzy Maloney
David Brewster Guests
Bill Willcock Chris Eck, City Council Liaison
ECA Board Members Present
David Schaefer, Immed. Past President
1. Call to Order
Board President Liaw called the meeting to order.
• Attendance of those attending in-person for minutes.
2. Land Acknowledgement & Equity Statement
Board VP Grotheer read the Land Acknowledgement & Equity Statement.
3. Agenda Review & Approval
BOARD MEMBER BREWSTER MOVED TO AMEND THE AGENDA TO REMOVE THE
SURPLUS POLICY FROM THE AGENDA. BOARD MEMBER MALONEY SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
BOARD VP GROTHEER MOVED TO APPROVE THE AGENDA AS AMENDED. BOARD
MEMBER BREWSTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
4. Board President’s Comments
Board President Liaw commented with the holidays, it is a busy time at the ECA with fantastic
shows and a lot of hard work behind the scenes.
5. Public Comment
There was no public comment.
6. Consent Agenda
• Meeting Minutes – September 26, 2024
• Meeting Minutes – October 24, 2024
7.3.e
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Edmonds Public Facilities District Board Draft Minutes
November 21, 2024
Page 2
• October 2024 Disbursement Report
BOARD VP GROTHEER MOVED TO APPROVE THE CONSENT AGENDA. BOARD MEMBER
BREWSTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
7. Old Business
• Prior Action Items Review
Ms. Meagher reviewed progress on action items from the previous meeting and identified
outstanding items (see Action Items below).
• October Staff Report – Questions/Comments?
Board Member Brewster referred to the September staff report and the great work the marketing
team did on rebranding. Board VP Grotheer recognized Kramer Kales and Nicole Giordano for
quickly replacing the assisted listening devices and congratulated Beck Cole on a successful
rental for a new corporate client.
8. PFD Board Business
• Surplus Policy
This item was rescheduled for the January meeting.
• EPFD/IATSE 15 Contract
o Resolution for Executive Director to Sign
Ms. Liu’s memo regarding key points was referenced. Questions and discussion followed
regarding current practices versus new practices under this contract, changes to the disciplinary
process, the EPFD’s contract negotiator, and reference to the collective bargaining agreement
2025-2027 in the title of the resolution.
BOARD MEMBER MALONEY MOVED TO APPROVE RESOLUTION 2024.05, A RESOLUTION
OF THE BOARD OF DIRECTORS OF THE EDMONDS PUBLIC FACILITIES DISTRICT
AUTHORIZING THE EXECUTIVE DIRECTOR TO SIGN THE INTERNATIONAL ALLIANCE OF
THEATRICAL STAGE EMPLOYEES, MOTION PICTURE TECHNICIANS, ARTIST AND ALLIED
CRAFTS OF THE UNITED STATES, ITS TERRITORIES AND CANADA, AFL-CIO, CLC LOCAL
NO. 15 COLLECTIVE BARGAINING AGREEMENT 2025-2027 WITH EDMONDS PUBLIC
FACILITIES DISTRICT. BOARD MEMBER WILLCOCK SECONDED THE MOTION. MOTION
CARRIED UNANIMOUSLY.
9. PFD Board Member Reports
Board Member Brewster referred to Diana Ortega-Chance’s report on Education and Outreach
activities in the staff report and upcoming spring and summer activities which he viewed as a
growth opportunity for the organization. He reported the IDEA Committee formed a subcommittee
to review and update the equity statement. The Creative District Advisory Committee canceled its
meetings until 2025; with the City’s current budget situation, it is unclear how much can be done
in the short term. On November 22 in the Library Plaza Room, three artists will present concepts
for a sculpture to be located in the city park adjacent to the ferry holding lanes; the public is invited
to review the artwork and provide feedback.
7.3.e
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Edmonds Public Facilities District Board Draft Minutes
November 21, 2024
Page 3
Board Member Willcock referenced the staff report and the successful Coldwell Banker Danforth
conference.
Board Member Maloney reported the Philanthropy Committee discussed restructuring of the
development team, season sponsorships, Gala wrap-up, plans for a robust yearend appeal, and
availability of some Gala buy-in events.
Board VP Grotheer reported on the Facilities & Operations Committee including approval of the
final payment to Mithun which was significantly under budget. The recently completed arc flash
study discovered two electrical panels cannot be worked on safely without turning off all the
power; the contractor is checking the outside transformer to determine if it was rated too
conservatively and perhaps can be adjusted. He offered to provide a presentation at the January
EPFD Board meeting on his takeaways from the LEAD conference. Discussion followed regarding
capital planning, projects prioritization, and grant opportunities.
Board President Liaw reported the Steering Committee continued its discussion regarding
partnerships. The committee plans to involve the EPFD attorney in updating the ILA between the
EPFD and the ECA.
10. Executive Director Update
• Development Update
Ms. Liu reported on reorganization of the department which includes eliminating the development
manager role and hiring a new gifts officer to prioritize external solicitation and rebalance the
focus of the team between administration and solicitation, promoting Amy Stagno to Director of
Development and reorganizing the team under her management. The team has been gathering
feedback on the Gala from boards and attendees and, along with the Philanthropy Committee,
discussing the format of the 2025 Gala. She anticipated a decision will be made in January 2025.
The team is currently working on the yearend campaign.
• Programming/Revenue Update
Ms. Liu displayed and reviewed the ECA Presented Programming spreadsheet, advising ticket
sales through the end of year are increasing. Marketing recognizes the need to focus on some
shows in January and February and are planning a Black Friday promotion to boost sales for
January and February shows.
• Strategic Planning Update
Ms. Liu reported three responses were submitted, all within the range of the expected budget.
Interviews will be conducted in December. ECA Board President Lindsay Geyer and EPFD Board
VP Grotheer will represent the ECA and EPFD Boards on the interview panel.
• Marketing – Results of Past Patron Surveys
This item was moved to next month’s meeting.
• Capacity Presentation
7.3.e
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Edmonds Public Facilities District Board Draft Minutes
November 21, 2024
Page 4
Ms. Liu explained department heads were asked about their core, secondary and assumed
responsibilities; inefficiencies; and wish-to-do’s. The general conclusion was everyone is fully
tasked and feeling over capacity. Department heads typically work 40-45/week not including
special circumstances. The nature of being a small team is secondary and assumed
responsibilities take up a lot of time; inefficiencies are related to too much time in meetings, lack
of systems for administrative tasks, and developing processes on the fly without defined
ownership; and wish-to-do’s relate to strategies and growth areas. Questions related to
development of a strategic plan include whether the organization is taking on more than it can
handle, whether plans are too ambitious, and lack of focus and prioritization due to the pace of
things and the all-hands-on-deck feeling.
Ms. Liu continued, at the department heads’ retreat this summer, the team identified culture as
their primary concern as it relates to capacity, urgency, etc. There also needs to be space to look
at medium term goals (2-3 years) as well as long term planning (5+ years). She summarized as
consideration is given to growing the organization, it is important to keep capacity and
prioritization in mind, and to resist the urge to add to priorities.
Questions and discussion followed regarding what tasks staff could forego, assuming there will
always be emergencies and planning for them, next steps, proprietary feeling over projects, future
director retreat/check-in, funds in the budget for team development, and having a board member
co-sponsor important issues.
• Campus Footprint
Ms. Liu relayed Councilmember Chen’s question whether the EPFD would consider as part of its
long range planning expanding the ECA campus footprint and activities to Highway 99 in
partnership with the City and private development. Questions and discussion followed regarding
the ECA’s knowledge of operating a facility, the City of Lynnwood’s partnership with their PFD,
revenue sources such as tax increment financing, and extension of the PFD legislation.
Discussion continued regarding savings on the Mithun study, how to proceed with the results of
building envelope study, limited budget for strategic planning, inability to master plan without
resources, and the timeline for strategic planning.
11. Associate Executive Director Update
• Finance Update
o Audit Update
Ms. Meagher reported the audit is wrapping up; once the exit interview is scheduled, she will send
out a notice to board members. The audit included federal A133 audit for the SVOG funds
received in 2021.
o 2nd Draft FY2025 Budget
Ms. Meagher reported the 2nd draft FY2025 budget is the same as presented to the EPFD Board
and Admin & Finance Committee yesterday. Questions and discussion followed regarding support
for a joint Board/Admin & Finance Committee meeting regarding the budget, and providing a 5-
year outlook as part of final budget presentation. Ms. Meagher invited board members to advise
her of other information to include for the final FY2025 budget presentation.
• Human Resources Update
7.3.e
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Edmonds Public Facilities District Board Draft Minutes
November 21, 2024
Page 5
o Position Grades/Ranges
Ms. Meagher recalled discussion as part of the budget about hiring processes and oversight of
executive leadership’s authority to offer salaries. She displayed and reviewed the 2022 salary
grades and ranges for administrative and technical positions and salary grades and ranges
updated for 2025, noting wages for most of the tech positions for the next three years were
established in the collective bargaining agreement. She proposed the grades and ranges be
approved as part of the 2025 budget.
Questions and discussion followed regarding the midpoint differential, expanding the range width
within grades, impact of an employee’s wage hitting the top of the band, allowing for growth within
grades, ensuring salaries remain within the bands, operating structure of other Washington State
PFDs, and approving salary grades and ranges as part of the budget.
Ms. Meagher described human resource changes in the box office and the new ticketing CRM.
• Facilities Update
Ms. Meagher reported work continues on repairing the boilers.
12. Executive Session
At 8:46 a.m., Board President Liaw recessed the meeting to a 30 minute executive session (g)
review performance of public employee. No action expected to be taken and the meeting will be
adjourned immediately following the executive session.
The meeting was reconvened at 9:16 a.m.
13. Adjourn
The meeting was adjourned at 9:16 a.m.
ACTION ITEMS:
1. December Meeting
a. FY2025 Budget including 5-year outlook
b. Agenda item added by Board President Liaw
2. January Meeting
a. Approval of Surplus Policy
b. Results of past patron surveys
c. McIalwain Access Fund
d. Board VP Grotheer presentation regarding LEAD conference
3. Send out doodle poll for December meeting date
4. Provide ECA Presented Programming spreadsheet to Board Member Brewster
5. Send meeting invite for audit exit conference when date is determined
6. Send EPFD Board 2010 Partnership Rate/Partnership Agreement
7.3.e
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Edmonds Public Facilities District Board Draft Minutes
December 16, 2024
Page 1
M I N U T E S
Edmonds Public Facilities District
Board of Directors Special Meeting
December 16, 2024
The Edmonds Public Facilities District Board hybrid meeting convened at 1:01 p.m. in the
Edmonds Center for the Arts Green Room, 410 4th Avenue North, Edmonds, and via Zoom.
EPFD Board Members Present ECA Staff Present
Ray Liaw, President Kathy Liu, Executive Director
Wayne Grotheer, Vice President Lori Meagher, Associate Executive Director
Suzy Maloney
David Brewster City Staff Present
Bill Willcock Kim Dunscombe, Acting Finance Director
ECA Board Members Present
David Schaefer, Immed. Past President
1. Call to Order
Board President Liaw called the special PFD meeting to order.
• Attendance of those attending in-person for minutes.
2. Land Acknowledgement & Equity Statement
Board VP Grotheer read the Land Acknowledgement & Equity Statement.
3. PFD Board Business
• FY2025 EPFD/ECA Annual Budget
Ms. Meagher advised the FY2025 budget was presented to the Admin & Finance Committee on
December 11. She reviewed changes made to the budget since the November 20, 2024 joint
meeting with Admin & Finance:
$10,00 added to Contract Services for HR related services
$1,200 reduction in recruitment expense
$3,600 added to subscription expense for bill.com platform
$600 (12 hours) add to anticipated OT for accountant (month end/audit support)
$2,239 (0.05 FTE) added to the front of house event manager
Ms. Meagher reviewed:
FY 2025 Proposed Operating Budget
FY 2025 Proposed Non-Operating Budget
FY 2025 Proposed Cash Flow
2024P and 2025B capital expenditures (Capex)
Key Metrics: FTEs, Presented Events, and Non-Operating & Financial Margins
Sources of Revenue 2018 - 2024
Annual Average Ticket Revenue Per Ticket Sold
Net Presented & Net Rental Analysis
7.3.f
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Edmonds Public Facilities District Board Draft Minutes
December 16, 2024
Page 2
Board Contributions
Org chart (updated January 2025)
Total FTE Trend
FTE Trend by Department
2025 Proposed Position Grades and Salary Ranges
Opportunities, challenges and assumptions (operating and non-operating)
EPFD ECA consolidated FY 2025 Budget Cycle
During presentation of the above, questions and suggestions included changing the color scheme
of the graphs, changing the sources of revenue graph to compare largest to smallest sources,
providing a comparison of operational sources of revenue, adding percentages to total to sources
of revenue comparison, difference between 2024 projected and 2025 budgeted annual average
ticket revenue per ticket sold, average ticket price in 2024 compared to previous years, lower
expenses in 2025 due to fewer shows, changing the title of the Annual Average Ticket Revenue
Per Ticket Sold slide, and rationale for booking fewer shows.
Questions and discussion continued regarding providing a comparison of concessions and
historic facility preservation fee per ticket, net percentage of board contributions, reason for
increase in board contributions, board contributions compared to general individual donors,
tracking FTE trends by salary level, turnover analysis by department, FTE trend analysis showing
history of organization, upward trends of FTE, how increases in FTE benefit the organization, how
the snapshot of 2025 FTE fits into strategic planning, ticket price tolerance, differential between
ticket tiers, automation with the new CRM, credit card fees, and plans to publish an annual report.
Ms. Meagher reviewed a 5-year statement of revenues and expenses, highlighting operating
revenue and operating expenses, operating surplus (loss), non-operating revenue and expenses
and assumptions for outlook periods.
Questions and discussion followed regarding whether previous 5-year projections anticipated an
operating surplus, what financial success for the organization looks like, potential for the sales tax
rebate to end in 2041, whether it was appropriate to seek to be self-sustaining by 2041,
appreciation for the analytics provided by staff, and whether the adjustment to the executive
director’s salary is included in the budget.
BOARD MEMBER MALONEY MOVED TO APPROVE THE 2025 BUDGET AS PRESENTED BY
STAFF. BOARD MEMBER BREWSTER SECONDED THE MOTION. MOTION CARRIED
UNANIMOUSLY.
• Executive Director Compensation
Board President Liaw relayed the board completed Ms. Liu’s first annual review; her first year’s
contract was November to the end of October. Board action is required for any change to her
annual compensation. She recommended the board approve a 3% COLA for Ms. Liu and direct
staff to prepare a resolution for the January Consent Agenda reflecting that change to her salary,
effective November 1, 2024.
BOARD MEMBER BREWSTER MOVED TO APPROVE A 3% COLA FOR EXECUTIVE
DIRECTOR KATHY LIU AND DIRECT STAFF TO PREPARE A RESOLUTION REFLECTING
THAT CHANGE TO HER SALARY, EFFECTIVE NOVEMBER 1, 2024. BOARD VP GROTHEER
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
4. Executive Director Update
7.3.f
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Edmonds Public Facilities District Board Draft Minutes
December 16, 2024
Page 3
• Strategic Business Plan
Ms. Liu advised EPFD Board VP Board Grotheer, ECA Board President Geyer, Ms. Meagher and
she interviewed three strategic business plan consulting firms last week, two with arts background
and one with public agency/local government background. She anticipated a consultant would be
selected by the end of the month.
Questions and discussion followed regarding whether the EPFD/ECA has worked with any of the
consultants in the past, process the consultants recommend (background/research,
survey/interview and goal setting), and support for taking a fresh look at the ECA.
5. Adjourn
The meeting was adjourned at 2:00 p.m.
Next EPFD Board Meeting: Thursday, January 23, 2025 - 7:30 AM
ACTION ITEMS:
1. Resolution on January Consent Calendar regarding 3% COLA for Ms. Liu.
7.3.f
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SNOHOMISH COUNTY 911 BOARD OF DIRECTORS
BOARD MEETING AGENDA
January 16, 2025 at 8:30 a.m.
Web Conference – Join Zoom Meeting
https://us02web.zoom.us/j/86274396181
Meeting ID: 860 00
46 6014, Passcode: 195881
or dial +1 253 215 8782
Physical location: 1121 SE Everett Mall Way, Everett Police Department, South Precinct.
Please note that most Board members and staff attend the meeting remotely. However,
pursuant to RCW 42.30, a physical location is also provided.
1. Call to Order
A. Roll Call
B. Announcements
C. Public Comment Policy: Public Comments limited to 3 minutes on
discussion items related to agency business.
2. Public Comments
3. Approval of Agenda
4. Consent Agenda
A. Minutes from the December 19, 2024 Regular Board Meeting
B. December 2024 Blanket Voucher & Payroll Approval Form:
i. Checks 1072-1076, 19649 - 19780, for a total of $5,981,292.26
ii. Payroll Direct Deposit, in the amount of $1,394,659.80
5. Executive Session (if needed)
6. Old Business
7. New Business
8. Reports
A. Agency Report
B. New Facility Project Update
C. Radio Replacement Project (RRP)
D. Police TAC (no December meeting)
E. Fire TAC
7.3.g
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9. Committee Reports
A. Finance Committee
B. Personnel Committee (no meeting)
C. Future Facility Committee (no meeting)
D. EMS Joint Task Force (no meeting)
E. Public Safety Technology Committee (no December meeting)
F. County EESCS Committee (formerly County E911 Office)
G. County ECSF Program Advisory Board
10. Good of the Order
11. Adjourn - The next meeting is scheduled for February 20th, 2025
7.3.g
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SNOHOMISH COUNTY 911 BOARD OF DIRECTORS
BOARD MEETING AGENDA
January 16, 2025 at 8:30 a.m.
Web Conference – Join Zoom Meeting
https://us02web.zoom.us/j/86274396181
Meeting ID: 860 00
46 6014, Passcode: 195881
or dial +1 253 215 8782
Physical location: 1121 SE Everett Mall Way, Everett Police Department, South Precinct.
Please note that most Board members and staff attend the meeting remotely. However,
pursuant to RCW 42.30, a physical location is also provided.
1. Call to Order
A. Roll Call
B. Announcements
C. Public Comment Policy: Public Comments limited to 3 minutes on
discussion items related to agency business.
2. Public Comments
3. Approval of Agenda
4. Consent Agenda
A. Minutes from the December 19, 2024 Regular Board Meeting
B. December 2024 Blanket Voucher & Payroll Approval Form:
i. Checks 1072-1076, 19649 - 19780, for a total of $5,981,292.26
ii. Payroll Direct Deposit, in the amount of $1,394,659.80
5. Executive Session (if needed)
6. Old Business
7. New Business
8. Reports
A. Agency Report
B. New Facility Project Update
C. Radio Replacement Project (RRP)
D. Police TAC (no December meeting)
E. Fire TAC
7.3.h
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9. Committee Reports
A. Finance Committee
B. Personnel Committee (no meeting)
C. Future Facility Committee (no meeting)
D. EMS Joint Task Force (no meeting)
E. Public Safety Technology Committee (no December meeting)
F. County EESCS Committee (formerly County E911 Office)
G. County ECSF Program Advisory Board
10. Good of the Order
11. Adjourn - The next meeting is scheduled for February 20th, 2025
7.3.h
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AGENDA
Lake Washington/Cedar/Sammamish Watershed
WRIA 8 Salmon Recovery Council
Thursday, January 16, 2025, 2:00-4:15PM
Virtual Meeting Using Zoom
*See bottom of agenda for meeting link and other connection information
Meeting
Packet Page
1. Welcome and Review Participants Vanessa Kritzer, Chair
Councilmember, City of Redmond
2:00-2:10
2. Public Comment Vanessa Kritzer 2:10-2:15
3. Consent Agenda:
•Approval of Meeting Notes for November 21, 2024
Vanessa Kritzer 2:15-2:20
4. Updates & Good of the Order
Announcements
Jason Mulvihill-Kuntz,
WRIA 8 Salmon Recovery Manager
WRIA 8 partners
2:20-2:35
5. 2024 Partner Satisfaction Survey Results
(Information)
Review and discuss the results from the 2024 survey and how
it can inform the work of the WRIA 8 staff team and Salmon
Recovery Council meeting topics and work program.
Renee Leichliter,
WRIA 8 Administrative Coordinator
2:35-2:50
6. Approval of 2026-2035 WRIA 8 Interlocal
Agreement (Decision)
Consider approval of the 2026-2035 WRIA 8 Interlocal
Agreement, which will continue the regional cost share
partnership among local governments for another 10-year
period.
Jason Mulvihill-Kuntz 2:50-3:15
7. Legislative Priorities Update and Letter to
State Legislators (Decision)
Hear an update on the 2025 legislative session and consider
approval to send a draft letter to state legislators sharing WRIA
8 budget and policy priorities.
Jason Mulvihill-Kuntz &
Legislative Subcommittee
members
3:15-3:35
8. Letter to NOAA-Fisheries on the Biological
Opinion for Operations and Maintenance of
the Lake Washington Ship Canal and
Ballard Locks (Decision)
Review and consider approval of a draft joint letter with Long
Live the Kings to NOAA-Fisheries to include information and
resources on topics affecting salmon survival as part of
developing the Biological Opinion for the operation and
maintenance of the Ballard Locks.
Mary Ramirez,
WRIA 8 Technical Coordinator
3:35-3:55
3
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35
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Next Meeting: March 20, 2025, 2:00-4:15PM (Virtual meeting)
Join Zoom Meeting
https://us02web.zoom.us/j/81298571633?pwd=POyMJnNzZf7nwVWs68ih2vXgJP8IJY.1
Meeting ID: 812 9857 1633
Passcode: 048716
TIPS FOR CONNECTING TO ZOOM
•Please arrive to the meeting on time, if not a couple of minutes ahead of the start time.
•Familiarize yourself with your computer’s audio capability. If your computer has a microphone, use it to connect
with the Zoom audio. Otherwise, you will have an option to call in using your phone after you enter the meeting.
Even if your computer has a microphone, have a phone handy and be prepared to use the call -by-phone
prompts in case the computer audio doesn’t work. USE ONLY ONE AUDIO CONNECTION AT A TIME – otherwise,
feedback may result.
•To enter the meeting, click on the meeting links you received in the meeting invite (and on the agenda). Your
browser should prompt you to “Open Zoom.” Chrome and Firefox are preferred browsers for Zoom.
•Please remember to mute yourself when you are not talking (but remember to unmute yourself when you do
want to talk!)
•We encourage you to use your webcam and enable video so that we can see you and connect with you as much
as possible using this format.
•The chat function may be used to take questions during the meeting. Feel free to type questions into the chat
box.
9. Salmon Returns (Information)
Hear an update on the preliminary results of the 2024 salmon
return for WRIA 8 populations.
Mary Ramirez 3:55-4:15
10. Adjourn 4:15
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WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference | November 21, 2024, 2:00 pm – 4:15 pm
1
Members Present
# Name Affiliation
1) Councilmember (CM) John Stokes, Chair City of Bellevue
2) CM Vanessa Kritzer, Vice Chair City of Redmond
3) CM Carston Curd City of Bothell
4) CM Kim Muromoto City of Clyde Hill
5) CM Michelle Dotsch City of Edmonds
6) Dana Zlateff City of Everett
7) CM Victoria Hunt City of Issaquah
8) CM Tracy Furutani City of Lake Forest Park
9) CM Sun Burford City of Newcastle
10) CM Valerie O’Halloran City of Renton
11) CM Annette Ademasu City of Shoreline
12) CM Ted Frantz Town of Hunts Point
13) CM John Brock Town of Woodway
14) John Sherman The Boeing Company
15) Corinne Helmer Cedar River Council
16) David Kyle Trout Unlimited
17) Tom Mortimer WA Association of Sewer and Water Districts
18) Cleo Neculae Washington State Department of Ecology
19) Stewart Reinbold Washington State Department of Fish and Wildlife
Alternates Present
20) Ryan McIrvin City of Renton
21) Martha Neuman City of Seattle
22) Steven Schauer King County Flood Control District
23) Josh Thompson Snohomish County
24) David Bain Sno-King Watershed Council
Other Attendees
25) Ella Williams City of Bellevue
26) Lacey Jane Wolfe City of Bellevue
27) Janet Geer City of Bothell
28) Allen Quynn City of Issaquah
29) Richard Sawyer City of Kenmore
30) Rachel Konrady City of Kirkland
31) Mark Hofman City of Lake Forest Park
32) Meiring Borcherds City of Mukilteo
33) Tom Hardy City of Redmond
34) Peter Holte City of Redmond
35) Kristina Lowthian City of Renton
36) Stephanie Sullivan City of Sammamish
37) Gavin Haines City of Seattle
38) Alison Agness King County
39) Joan Lee King County
40) Quanah Spencer King County
41) Lucas Hall Long Live the Kings
42) Amani Moyer-Ali Mid Sound Fisheries Enhancement Group
43) Evan Russell Snohomish County
44) Peter Lundberg U.S. Army Corps of Engineers
45) Amee Bahr Washington Recreation and Conservation Office
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WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference | November 21, 2024, 2:00 pm – 4:15 pm
2
46) Renee Leichliter WRIA 8 Administrative Coordinator
47) Jason Mulvihill-Kuntz WRIA 8 Salmon Recovery Manager
48) Mary Ramirez WRIA 8 Technical Coordinator
I. Welcome and Introductions - Councilmember (CM) Stokes, Chair, called the November 21,
2024, Salmon Recovery Council (SRC) meeting to order. Chair Stokes welcomed everyone and
established quorum by conducting roll call.
II. Public Comment: No public comment.
III. Consent Agenda: SRC meeting minutes from the September 19, 2024 meeting were discussed.
No edits were received prior to this meeting.
Action: The SRC voted unanimously to approve the September 19, 2024 meeting minutes.
IV. Updates & Announcements – Jason Mulvihill-Kuntz, WRIA 8 Salmon Recovery Manager
• Jason reminded the Salmon Recovery Council (SRC) that WRIA 8 remains an active
partner at the regional level to the Puget Sound Salmon Recovery Council (PS SRC) and
thanked Councilmember Ted Frantz and Deputy Mayor Melanie O’Cain for their
participation as WRIA 8 representatives. Recent meetings focused on regional planning
and an addendum to the Puget Sound Salmon Recovery Plan to reflect best approaches,
developing legislative priorities, and more. Councilmember Frantz noted that significant
capital budget requests will be part of the regional legislative priorities during what is
expected to be a challenging state revenue outlook.
• Jason thanked Chair Stokes for his leadership and support for salmon recovery over the
last 9 years, including the last six years as SRC Chair.
• The WRIA 8 Project and Funding Coordinator position opening closed on November 18th.
Review of applications and interviews with the most competitive candidates will occur
through December.
• The draft 2025 WRIA 8 state and federal legislative priorities and draft letter to the
Governor were approved via email and sent out in early November. The 2025-27 state
legislative session is scheduled to start on January 13th. The WRIA 8 Legislative
Subcommittee will meet regularly during the state legislative session to discuss
opportunities to support WRIA 8’s legislative priorities, track emerging policy legislation,
and share information. Contact Jason if you are interested in participating in the
Legislative Subcommittee.
• Mary Ramirez provided an update on the status of salmon runs in our watershed.
Counts at the Locks concluded on October 2nd and the final counts are 18,522 Chinook,
23,188 sockeye, and 19,211 coho. While surveyors have not produced final spawner
estimates, Chinook redd counts on the Cedar River were low and are expected to be
among the lowest escapement estimates since surveys started in 1999. Additionally,
surveyors observed very high levels of pre-spawn mortality early in the season and a lot
of hatchery strays were found on the Cedar River. Chum are having a record breaking
return this fall; over 1,500 were counted in a single day at Piper’s Creek (average is
about 400 chum per season). Kokanee counts are over 5,000 adults on the spawning
grounds, this is several times higher than recent averages and it is only midway through
the season. Mary acknowledged the hard work of the Kokanee Recovery Program.
• Jason shared the 2025 Salmon Recovery Council meeting schedule in the packet and
reminded the SRC new calendar invites will be coming out via email shortly.
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•Jason reminded SRC members about the tour of the dewatered large chamber at the
Ballard Locks set for Friday December 13th. Reach out to Jason if you are interested in
attending.
•Joan Lee announced the new Director of King County DNRP, John Taylor, is planning to
reach out to leadership at cities in King County to look for new opportunities for
collaboration, so please look out for those emails.
•CM Kritzer shared information about the recent kokanee fry release with the
Snoqualmie Tribe and thanked everyone who joined.
V.Chair and Vice Chair Selection (Decision) – Jason Mulvihill-Kuntz, WRIA 8 Salmon Recovery
Manager
According to WRIA 8 Salmon Recovery Council (SRC) Operating Guidelines, the SRC Chair and
Vice Chair leadership positions are selected every two years, on even years, typically at the final
meeting of the year in November. Chair and Vice Chair selections are made by a vote of the SRC
members present at the meeting. The Chair must be an elected official representing a party to
the WRIA 8 Interlocal Agreement (ILA). The Vice Chair can be an elected official representing a
party to the ILA or a Stakeholder member of the Council. Interest in filling the positions was
solicited from SRC members.
Current SRC Chair, John Stokes, City of Bellevue Councilmember, is stepping down as Chair.
Current Vice Chair, Vanessa Kritzer, City of Redmond Councilmember, expressed interest in
serving as Chair and Carston Curd, City of Bothell Councilmember, expressed interest in serving
as Vice Chair. No additional interest in either position was received prior to the meeting.
Action: The SRC voted unanimously to approve CM Vanessa Kritzer to serve as Chair and CM Carston
Curd to serve as Vice Chair of the SRC for 2025-2026.
VI.Approval of 2026-2035 WRIA 8 Interlocal Agreement (Decision) – Jason Mulvihill-Kuntz, WRIA 8
Salmon Recovery Manager
Jason reminded the SRC of the ILA process and schedule and shared a draft version of the ILA
that highlights track changes and comments submitted during the comment period.
Jason reviewed substantive changes received from partners. The first was surrounding picking a
different fiscal agent from the service provider. By statute the fiscal agent must be a city or a
county, because of this it made sense to leave King County as both the fiscal agent and the
service provider. The term “citizens” was replaced with “residents” to be more inclusive.
Some comments and proposed revisions to Section 4 were received late in the process, which
focused on language regarding the contracting authority of the Salmon Recovery Council (SRC)
and the Management Committee (MC). The concern is that the ILA should be clear that the
WRIA 8 SRC and MC should not be considered separate legal entities. They are not, but there
was concern that it was not explicitly stated in the ILA and their ability to enter into service or
work agreements to advance implementation of the WRIA 8 plan.
The SRC requested provisional approval of the presented draft ILA except for Section 4, which
needed more time to review and discuss recently received comments and proposed revisions.
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Jason will work with partners to address the comments to Section 4 and prepare a clean copy of
the final draft ILA to share with partners for consideration to approve at the January meeting.
Discussion:
•CM Frantz asked if the Council approves authorization for spending on certain projects
that might be joint between King County and the jurisdiction where the project is
located, where does liability fall? Jason explained that per the ILA King County is the
service provider to the SRC and executes work approved by the SRC. King County
accepts additional liability as the service provider, but there is shared liability across all
ILA Parties for work approved by the SRC. The proposed revision to Section 4 would
change the liability in the ILA and put all liability on King County for and work or service
agreements done on behalf of WRIA 8 at the direction of the SRC. Jason clarified that for
project grant funding, the SRC makes recommendations, but not make the final funding
approval. Project owners and sponsors are liable for project construction, which goes
through the regulatory permitting process.
•CM Frantz asked if the late-coming proposed revisions being discussed are in the draft
that was sent out for the meeting? Jason clarified these were late submittals, so they
are not on the version in the meeting packet.
•CM Ademasu asked whether the clean copy that will be distributed will have the
proposed edits in Section 4 highlighted or would they be integrated into the clean copy?
CM Kritzer suggested the clean copy would be easiest to read with no highlighted
comments since the comments make it look like the text is still being agreed upon.
Others agreed that the clean copy should not include any strikethrough edits or
comments.
VII.2025 Grant Round Preview (Decision) – Jason Mulvihill-Kuntz, WRIA 8 Salmon Recovery
Manager
Jason presented an overview of the 2025 WRIA 8 grant round and the proposed 2025
Cooperative Watershed Management (CWM) funding guidance. In 2025, the total funding
allocation to WRIA 8 will be approximately $4,889,662. Funding from the Salmon Recovery
Funding Board (SRFB) is still to be determined but the anticipated amount is $526,634 and is an
annual source that is a combination of federal and state dollars. Eligible activities for this
funding are habitat restoration, protection/acquisition, and limited funding for monitoring, as
well as possible riparian specific funding. The 2025 CWM funding allocation, provided by the
King County Flood Control District (KCFCD), is $4,363,028 (before returned funds) and eligible
activities for this funding are habitat restoration, protection/acquisition,
monitoring/assessment, and outreach and education. Proposed 2025 CWM funding percentage
allocations are the same as last year. Restoration projects and acquisitions receive
approximately 75% of funding, including up to 15% for riparian-only projects, monitoring and
assessment projects receive approximately 20% of funding, and education and outreach receive
approximately 5% of funding. Jason reminded everyone that the SRC grants flexibility to the
Grant Review Committee to deviate from this guidance if there is a strong justification to do so.
The grant round review and funding process will be similar to previous years. Notice of Intent to
apply and pre-proposal review will be in January 2025, grant review committees will evaluate
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proposals March-April of 2025, before developing funding recommendations for SRC decision at
the May meeting. If approved, those recommendations will be forwarded to KCFCD and state
SRFB for review and approval, likely in summer and fall of 2025.
Jason welcomed any SRC members who are interested in participating in the Grant Review
Committee to touch base with him.
Discussion:
• CM Frantz asked for clarification on 15% of riparian-only projects, since large restoration
projects include riparian elements. Jason clarified this refers projects that are just
riparian planting or treating noxious weeds, not larger restoration projects or
acquisitions.
• CM Kritzer flagged that there may be proposed policy changes from KCFCD that could
affect the flexibility of CWM funds in the future and asked Jason to keep the SRC
updated.
Action: The SRC voted unanimously to approve the 2025 Cooperative Watershed Management funding
guidance.
VIII. 2024 Partner Satisfaction Survey – Renee Leichliter and Jason Mulvihill-Kuntz, WRIA 8 staff
WRIA 8 Council members took a brief survey to provide feedback to King County, as service
provider to the WRIA 8 Salmon Recovery Council, on the services provided by the WRIA 8 team
during 2024. Survey responses are anonymous and will inform future WRIA 8 meetings and help
assess the health of the WRIA 8 salmon recovery partnership.
IX. Addressing Lake Washington Ship Canal Elevated Temperature and Low Dissolved Oxygen
(Information) – Lucas Hall, Long live the Kings and Mary Ramirez, WRIA 8 Technical Coordinator
Mary shared an update and information on the continued work to address water temperatures
in the Lake Washington Ship Canal and the impacts of temperatures on migrating salmon. The
Ship Canal is the body of water that extends from Shilshole Bay, through the Ballard Locks, and
out to Lake Washington, via the Montlake Cut and Union Bay. The Montlake Cut is quite shallow
so cooler water from Lake Washington is unable to enter the Ship Canal and the Ballard Locks
blocks cooler marine water from entering via Puget Sound.
High temperature and low dissolved oxygen threaten migrating salmon. Warm water causes
stress, disease, and energy depletion which ultimately effects their ability to spawn successfully.
At the Ballard Locks, high temperatures can impact migration and cause salmon to recycle
through the Locks which can be traumatic for salmon as they try to find their way through this
large barrier. Mary noted the Ship Canal is a highly engineered and highly developed area with
few restoration opportunities.
Lucas shared the work Long Live the Kings and WRIA 8 have done in identifying and evaluating
possible solutions, with the shared goal to act urgently to improve juvenile and adult salmon
health and survival in the Lake Washington Ship Canal by lowering water temperature,
increasing dissolved oxygen, and reducing abrupt transitions in those conditions.
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Available alternatives were categorized into 3 different categories. Category 1: longer term, big
impact, merit additional consideration, category 2: shorter term, not likely to address goal
completely but could merit additional consideration, and category 3 not feasible or unlikely to
address goal. Current efforts and this presentation focuses on category 1 solutions.
Engineering contractors first looked at how various sources of cold water could be introduced
into the Ship Canal. Lake Washington is the most promising cold-water source. DSI was
contracted for hydrodynamic modeling and found it would be feasible and effective to lower
temperatures by injecting cold water throughout the Ship Canal using a barge with pumps at
various spots in the canal. This would be very expensive, in the hundreds of millions of dollars
and in the millions annually to operate and require large amounts of water to work.
The district energy approach uses economies of scale to heat and cool large areas. There could
be an opportunity in the future for this in partnership with the University of Washington’s effort
to decarbonize their campus. They are currently undergoing a retrofit in one of the largest
district energy systems in the region and are looking to draw cold water from Lake Washington
to help their system run more efficiently.
Next steps include evaluating salmon biological response to changes in water quality, explore
nutrient modeling, explore potential co-benefits, identify funding strategies, and communicate
the need. More information can be found on the Long Live the Kings website.
Discussion:
•CM Frantz asked if trucking the salmon from the Ballard Locks to the Sammamish River
or Cedar River was considered? Mary shared that a portion of sockeye are transported
from the Ballard Locks to the hatchery on the Cedar River and has been successful so
far, but the approach of this project is to enable the conditions for natural salmon
populations to continue.
Next Meeting: Chair Stokes noted the next SRC meeting is January 16, 2025, from 2:00 p.m. – 4:15 p.m.,
and will be held virtually.
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City Council Agenda Item
Meeting Date: 02/4/2025
Approval of Council Committee Meeting Minutes January 21, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Committee Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-01-21 Council PPW Minutes
2025-01-21 Council PSPHSP Minutes
2025-01-21 Council FIN Minutes
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Minutes
PARKS & PUBLIC WORKS COMMITTEE MEETING
January 21, 2025
Elected Officials Present Staff Present
Councilmember Susan Paine (Chair) Phil Williams, Acting Public Works Director
Councilmember Michelle Dotsch Shannon Burley, Deputy Parks, Rec. & HS Director
Council President (ex-officio)
Councilmember Will Chen
Councilmember Olson
Rob English, City Engineer
Bertrand Hauss, Transportation Planner
Scott Passey, City Clerk
1. CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 121 – 5th Avenue North, Edmonds, at 1:32 pm by Councilmember Paine.
2. COMMITTEE BUSINESS
1. Frances Anderson Center Use Agreement - Olympic Ballet
Ms. Burley reviewed the various provisions of the proposed 2025 Building Use Agreement between the
City of Edmonds and Olympic Ballet. The agreement reflects the addition of Room 301 in the Frances
Anderson Center, a monthly fee increase in addition to the inflation adjustment, for a total monthly cost
of $7,369.65. Questions and discussion followed regarding utility increases and Olympic Ballet’s
exemption to the leashold tax.
Committee recommendation: Consent
2. Presentation of TIB Grant Award for Pedestrian Improvements on 7th Ave N from Bell St
to SR 524
Mr. English presented the proposed project, which replaces the existing curb ramps with ADA compliant
ramps on 7th Ave N from Bell to State Route 524. Island to improve line-of-sight, Staff recommended
approval of the TIB grant agreement and authorizing staff to begin design work. Staff will submit a first
quarter budget amendment to program TIB grant revenue and local matching funds from REET 126
Fund. $380k + local matching funds. Questions and discussion followed regarding ADA curb ramps,
ADA parking, mid-block bulb-outs/islands (shortens pedestrian distance), temporary speed signs, traffic
speed studies, sidewalk maintenance issues, other grant opportunities.
Committee recommendation: Consent
3. Presentation of Grant Award for Citywide Lighting Improvements
Mr. English presented the Citywide Lighting Improvements Project, which was informed by the Citywide
Streetlighting Study to identify and prioritize gaps within the existing streetlight system. Nighttime
accident data was used to help prioritize locations. During evaluation, staff identified a grant opportunity
through WSDOT's Highway Safety Improvement Program (HSIP) to address several locations in the
study. In December, WSDOT awarded the $700k federal grant to the City to add new streetlights in the
grant application. The grant does not require a match of local funds. The project schedule is to complete
the plans, specifications and estimate in 2025 and construct the improvements in 2026.
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New Streetlights are proposed at the following locations:
a. SR 524 @ 9th Ave N
b. 236th St SW @ 84th Ave W
c. Walnut St @ 7th Ave S
d. Hwy 99 @ 216th St. SW
e. 76th Ave W @ Interurban Trail
f. Additional priority locations (as identified as part of the City’s Lighting Study) may be
included as funding allows.
Staff recommended the project be approved on the consent agenda at the next City Council meeting.
Staff will also submit a first quarter budget amendment to program the project expenditures and
revenue in the Street Construction Fund (Fund 112). Questions and discussion followed regarding
decision-making process for proposed locations, safety priorities based on nighttime accident data,
opportunities to add to or modify the proposed lighting locations, Dayton & 5th, Main & 7th, and potential
future locations.
Committee recommendation: Consent
4. Presentation on Citywide Streetlight Study
Mr. English explained the purpose of the Citywide Streetlight Study was to inventory streetlight data,
evaluate lighting, identify gaps in lighting, develop a priority list of areas where lighting can be added,
and establish streetlight standards. Data was collected from Snohomish County PUD, existing City
owned streetlights, WSDOT owned streetlights, and added to the City’s existing GIS mapping system.
Analysis was performed along with scoring based on criteria related to proximity to facilities with high
pedestrian activity, street classification, accident history, gap length and number of lights within an
intersection or mid-block crossing. Questions and discussion followed regarding the question of/need
for policies, criteria, and decision-making process.
Committee recommendation: Received for filing
ADJOURNMENT
The meeting was adjourned at 2:42 pm.
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Minutes
PUBLIC SAFETY, PERSONNEL, HUMAN SERVICES, PLANNING COMMITTEE MEETING
January 21, 2025
Elected Officials Present Staff Present
Councilmember Eck (Chair) Rod Sniffen, Assistant Police Chief
Council President Tibbott (ex-officio) Jessica Neill Hoyson, HR Director
RaeAnn Duarte, HR Manager
Neil Weiss, Municipal Court Judge
Scott Passey, City Clerk
1. CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 121 – 5th Avenue North, Edmonds, at 3:30 pm by Council President Tibbott. The
agenda was amended to remove Item 1, Security Access Agreement between ESD and COE for
Camera Access for Emergency Safety Reasons.
2. COMMITTEE BUSINESS
1. 2025 Animal Kenneling Services Agreement with PAWS (Progressive Animal Welfare
Society)
Assistant Chief Sniffen presented the 2025 PAWS Animal Kenneling Services Agreement, which
provides shelter and re-home services for dogs and cats, rehabs injured or orphaned wildlife, and care
for homeless pets. PAWS charges the city a per animal fee that includes all services associated with
that animal and up to 72 hours of kenneling. Pet owners must pay a nominal fee to PAWS when claiming
their animal. Staff is developing a proposal to increase the fee, thus reducing the fiscal impact on the
city. A proposal will be brought forward in a separate council action to modify ECC 5.05.030. This
agreement does not impact the current budget because it was included in the 2025 adopted budget for
professional services. In 2024, estimate charges total approximately $17,000, with the 2025 budget set
at $19,000. Questions and discussion followed regarding the pet recovery process, lost/abandoned
animals, and animal tracking technology.
Committee recommendation: Consent
3. Employment Agreement - Executive Assistant to City Council
Ms. Duarte explained that this agreement is a renewal of the existing employment agreement, which
expires January 31, 2025. The primary change is that this position would be eligible for the same
benefits given to non-rep employees, including sick leave and vacation. This agreement also reflects
the 12-day furloughs.
Committee recommendation: Consent
4. Ordinance to update ECC 2.15.060 Judges pro tem
Judge Weiss requested a change to the code which currently requires pro tem judges to have the same
qualifications as appointed judges. ECC 2.15.030 specifies that an elected or appointed judge must
reside in Snohomish County. He requested a code amendment indicating that pro tem judges need not
be residents of Snohomish County. This change would make available a larger pool of pro tem judges
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to serve as needed, as well as making other appropriate changes the code. Questions and discussion
followed regarding the pros and cons of the proposal, with Judge Weiss concluding there are minimal
disadvantages.
Committee recommendation: Consent
5. Prosecuting Attorney Contract Amendment
Ms. Neill Hoyson noted that the Council approved the selection of the Walls Law Firm to continue to
provide prosecutorial services for the City in 2025. Council requested specific provisions in the contract
to address the current backlog, any future backlog, contract performance oversight and potential
penalties for failure to meet the terms of the contract. Sharon Cates and Angela Tinker have worked
with Mr. Walls to finalize the contract amendment.
Ms. Cates emphasized the importance of ensuring that the backlog is cleared in a timely manner. The
language about liquidated damages is not intended to be a penalty because the court will not enforce
such a condition. However, if duties are not performed, it’s difficult or impossible to calculate damages,
so the parties must agree to a reasonable amount that would compensate rather than penalize.
Questions and discussion followed regarding liquidated damages, restitution damages, reporting, and
the need for updates to the legal assessment committee.
Committee recommendation: Full council
ADJOURNMENT
The meeting was adjourned at 4:07 pm.
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Minutes
FINANCE COMMITTEE MEETING
January 21, 2025
Elected Officials Present Staff Present
Councilmember Will Chen (Chair) Kim Dunscombe, Interim Finance Director
Councilmember Jenna Nand Scott Passey, City Clerk
Councilmember Michelle Dotsch
1. CALL TO ORDER
The Edmonds City Council Finance Committee meeting was called to order virtually and in the City
Council Conference Room, 121 – 5th Avenue North, Edmonds, at 5:30 pm by Councilmember Chen.
2. COMMITTEE BUSINESS
1. December Preliminary Finance Report
Ms. Dunscombe emphasized the preliminary nature of the report, noting that the ending fund balance
will change based on inherent uncertainty in several areas. While expenditures are still below
projections, property tax and sales/use tax revenues are underperforming.
Questions and discussion followed regarding ending fund balance, failure to meet the $3.2M projected
savings target, furlough accounting, cash flow, and timing of the interfund loan. It was noted that savings
will be in salaries and benefits spread over the course of the year. Staff will be requesting the majority
of the interfund loan in January, but the General Fund should balance out and be self-supporting by mid
to late 2025.
Discussion touched on non-department Fund 39 and overruns in public defensive services, conflict
resolution, insurance, jail services, and other transfers and payments. The city needed $550K additional
spending authority due to the EPOA contract coming in at a higher rate than the adopted budget. While
margins are tighter than expected, the theory was to get through 2024, make informed decisions about
reducing services through priority-based budgeting (PBB), and use that principle and interfund loan to
get through 2025-2026. Though savings in the police department were projected through vacant/open
positions, it was neutralized by the EPOA contract. The discussion concluded with comments about
SnoCom 911, WCIA premiums, and utility/capital fund spending and accruals.
Committee recommendation: Full council
2. Interfund Loan Utility Analysis
Ms. Dunscombe explained that this analysis is to evaluate the health of utility funds, ensure sufficient
liquidity to cover our interfund loan policy requirements, and ensure funding for capital projects and
liquidity across the board. She shared a spreadsheet outlining the analysis and questions/discussion
touched on operating expenses, target reserve amounts, budgeted capital needs, restricted and
unrestricted net totals, and net position of both water and stormwater utility fund to determine that the
funds can sustain the loan. She noted that Finance will be tracking the water fund closely year by year.
8.1.c
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Discussion concluded with comments about utility tax revenues and authority to use the $2.2M
contingency reserve. A budget amendment would need to be adopted to utilize the reserve.
Committee recommendation: For information only
ADJOURNMENT
The meeting was adjourned at 6:24 pm.
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City Council Agenda Item
Meeting Date: 02/4/2025
Approval of Council Special Meeting Minutes January 22, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-01-22 Council Special Minutes
8.2
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Edmonds City Council Special Meeting Minutes
January 22, 2025
Page 1
EDMONDS CITY COUNCIL
SPECIAL MEETING
ACTION MINUTES
January 22, 2025
ELECTED OFFICIALS PRESENT
Chris Eck, Councilmember
Will Chen, Councilmember
Neil Tibbott, Council President
Michelle Dotsch, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Jenna Nand, Councilmember
STAFF PRESENT
Jessica Neill Hoyson, HR Director
Scott Passey, City Clerk
1. CALL TO ORDER
The Edmonds City Council meeting was called to order at 3 pm by Council President Tibbott in the Fourtner
Room of City Hall, located at 121 5th Avenue North, Edmonds.
2. EXECUTIVE SESSION TO DISCUSS PENDING OR POTENTIAL LITIGATION, RCW
42.30.110(1)(I)
The Council then convened in executive session to evaluate the qualifications of applicants for public
employment per RCW 42.30.110(1)(9) until 5 pm.
4. RECONVENE IN OPEN SESSION
At 5 pm, the meeting was reconvened.
ADJOURNMENT
With no further business, the meeting was adjourned at 5 pm.
8.2.a
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City Council Agenda Item
Meeting Date: 02/4/2025
Approval of Council Meeting Minutes January 28, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-01-28 Council Minutes
8.3
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Edmonds City Council Minutes
January 28, 2025
Page 1
EDMONDS CITY COUNCIL MEETING
ACTION MINUTES
January 28, 2025
ELECTED OFFICIALS PRESENT
Mike Rosen, Mayor
Will Chen, Councilmember
Neil Tibbott, Council President
Michelle Dotsch, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Jenna Nand, Councilmember
STAFF PRESENT
Shane Hope, Interim Planning & Dev. Dir.
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jessica Neill Hoyson, HR Director
Kim Dunscombe, Acting Finance Director
Phil Williams, Interim Public Works Director
Thom Sullivan, Facilities Manager
ELECTED OFFICIALS ABSENT
Chris Eck, Councilmember
1. CALL TO ORDER/FLAG SALUTE
The Edmonds City Council meeting was called to order at 7 pm by Mayor Rosen in the Council
Chambers, 250 5th Avenue North, Edmonds, and virtually. The meeting was opened with the flag
salute.
2. LAND ACKNOWLEDGEMENT
Councilmember Dotsch read the City Council Land Acknowledgement Statement.
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present except for
Councilmember Eck.
COUNCILMEMBER CHEN MOVED TO EXCUSE COUNCILMEMBER ECK.
MOTION CARRIED UNANIMOUSLY.
4. PRESENTATIONS
1. LUNAR NEW YEAR EDMONDS PROCLAMATION
Mayor Rosen read the proclamation. Lina Luu and Diana Fuentes of the Multicultural
Association of Edmonds accepted the proclamation and thanked the city for this recognition.
2. MAYOR’S FINANCE UPDATE
8.3.a
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Edmonds City Council Minutes
January 28, 2025
Page 2
Mayor Rosen reported on financial and budget issues impacting the city.
5. APPROVAL OF AGENDA
COUNCILMEMBER CHEN MOVED APPROVAL OF THE AGENDA.
COUNCIL PRESIDENT TIBBOTT PULLED ITEM 8.12 ORDINANCE
AMENDING ECC 1.04 COUNCIL MEETINGS, WHICH WAS ADDED AS
ITEM 9.7. MOTION TO APPROVE THE AGENDA AS AMENDED
CARRIED UNANIMOUSLY.
6. AUDIENCE COMMENTS
1. Marlin Phelps, Marysville, commented on issues related to court, police, county law
enforcement, and US attorneys.
2. Finis Tupper, Edmonds, requested more openness and transparency regarding council
meetings, hearing examiner appeals, and legal settlements.
7. RECEIVED FOR FILING
1. CLAIM FOR DAMAGES FOR FILING
2. APPOINTMENT OF BOARD AND COMMITTEE REPRESENTATIVES
FOR 2025
3. CITYWIDE STREETLIGHT STUDY
8. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER PAINE MOVED APPROVAL OF THE CONSENT
AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are
as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES JANUARY 7,
2025
2. APPROVAL OF COUNCIL MEETING MINUTES JANUARY 7, 2025
3. APPROVAL OF COUNCIL MEETING MINUTES JANUARY 14, 2025
4. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT
AND WIRE PAYMENTS.
5. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT.
6. FRANCES ANDERSON CENTER USE AGREEMENT - OLYMPIC BALLET
7. APPROVAL OF GRANT AWARD FOR CITYWIDE LIGHTING
IMPROVEMENTS
8. APPROVAL OF TIB GRANT AWARD FOR PEDESTRIAN IMPROVEMENTS
ON 7TH AVE N FROM BELL ST TO SR-524
9. 2025 ANIMAL KENNELING SERVICES AGREEMENT WITH PAWS
(PROGRESSIVE ANIMAL WELFARE SOCIETY)
10. ORDINANCE TO UPDATE ECC 2.15.060 JUDGES PRO TEM
8.3.a
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Edmonds City Council Minutes
January 28, 2025
Page 3
11. EMPLOYMENT AGREEMENT - EXECUTIVE ASSISTANT TO CITY
COUNCIL
9. COUNCIL BUSINESS
1. EXTENSION OF INTERIM PLANNING & DEVELOPMENT DIRECTOR
APPOINTMENT
COUNCILMEMBER OLSON MOVED TO APPROVE THE EXTENSION OF SHANE
HOPE AS INTERIM PLANNING & DEVELOPMENT DIRECTOR FOR 6 MONTHS
OR UNTIL THE POSITION OF PLANNING & DEVELOPMENT DIRECTOR IS
FILLED. MOTION CARRIED UNANIMOUSLY.
2. EXTENSION OF INTERIM PUBLIC WORKS &UTILITIES DIRECTOR
APPOINTMENT
COUNCILMEMBER PAINE MOVED TO APPROVE THE EXTENSION OF PHIL
WILLIAMS AS INTERIM PUBLIC WORKS & UTILITIES DIRECTOR FOR 6
MONTHS OR UNTIL THE POSITION OF PUBLIC WORKS & UTILITIES DIRECTOR
IS FILLED AND APPROVE THE CORRESPONDING EMPLOYMENT CONTRACT.
MOTION CARRIED UNANIMOUSLY.
3. FRANCES ANDERSON CENTER INVESTMENT GRADE AUDIT
Mr. Sullivan invited Shelby Hinkle and Novella Randall of McKinstry to provide the results of
the investment grade audit of the Frances Anderson Center. The audit identified five major
challenges with the building:
1. Existing natural gas boilers are beyond their useful life
2. Lack of cooling
3. Lack of mechanical ventilation
4. The building management system is antiquated
5. The hot water plant runs on natural gas, an undesirable fossil fuel
The audit recommended installing an upgraded HVAC system, a dedicated outdoor air system
(DOAS), and new fans, coils, filters and VFDs (variable frequency drives)for the gym air
handling units. The preliminary project budget is estimated at $9.1 - $10.2 million.
There was discussion about potential funding sources and grant opportunities, though the current
environment is challenging and competitive.
4. ADOPTION OF INTERIM ORDINANCE FOR STEP HOUSING
Ms. Hope reviewed that the interim STEP ordinance is required by HB 1220, which requires
changes to the city’s development regulations to allow four specific housing types: 1) emergency
shelter; 2) transitional housing; 3) emergency housing; and 4) permanent supportive housing.
Because it’s an interim action, the council must hold a public hearing within six months of
8.3.a
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Edmonds City Council Minutes
January 28, 2025
Page 4
adoption; February 11 has been proposed. After that, the council could do more community
outreach and consider further refinement. The council must then hold a final public hearing
before approving a permanent code.
COUNCILMEMBER NAND MOVED TO ADOPT THE INTERIM ORDINANCE FOR
STEP HOUSING.
COUNCILMEMBER TIBBOTT MOVED TO AMEND THE PROPOSED ECDC
17.125.030 (REGULATIONS) BY ADDING A NEW SUBSECTION B(1)
(EXPECTATIONS). THE NEW SUBSECTION WOULD READ:
B. Expectations.
1. Nuisances and criminal behavior are subject to enforcement to the full extent of
the city’s code and State law.
Following Council discussion, MOTION CARRIED 4-2, WITH COUNCILMEMBERS
PAINE AND NAND VOTING AGAINST.
COUNCILMEMBER TIBBOTT MOVED TO AMEND THE PROPOSED ECDC
17.125.030 (REGULATIONS) BY ADDING A NEW SUBSECTION B(2)
(EXPECTATIONS). THE NEW SUBSECTION WOULD READ:
2. Evictions of residents for unsafe actions are not precluded by city codes.
Following discussion, MOTION CARRIED 4-2, WITH COUNCILMEMBERS PAINE
AND NAND VOTING AGAINST.
MOTION TO ADOPT THE INTERIM ORDINANCE FOR STEP HOUSING AS
AMENDED CARRIED UNANIMOUSLY.
5. INTERFUND LOAN UTILITY ANALYSIS
Kim Dunscombe, Acting Finance Director, provided an analysis of the utility funds to ensure the
interfund loan policy requirements can be met. The $5 million interfund loan to the general fund
is needed to assist with Edmonds’ budget shortfall. She shared a spreadsheet outlining operating
expenses, target reserve amounts, budgeted capital needs, restricted and unrestricted net totals,
and net position of both water and stormwater utility fund. According to the analysis, the utility
funds can sustain the loan. The purpose of this analysis is to assure the public that the city’s
utility funds will be sound, which include $2.5 million from the water fund and $2.5 million
from the stormwater fund.
6. SPECIAL ELECTION PRO/CON COMMITTEES CRITERIA REVIEW
OF CRITERIA AND APPOINTMENT
The Council has the legislative responsibility to appoint two committees to write ballot measure
argument statements that appear in the election voters’ pamphlet. The pro committee writes the
statement supporting the measure; the con committee writes the statement opposing the measure.
Each committee is allowed up to three volunteer members who must be residents of Edmonds.
8.3.a
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Edmonds City Council Minutes
January 28, 2025
Page 5
Two options to select the committee members were identified and explained: 1) random drawing
of names/voting in the order of the random drawing; and 2) ranked choice voting.
COUNCIL PRESIDENT TIBBOTT MOVED TO USE OPTION 1 TO APPOINT THE
PRO AND CON COMMITTEES. Following discussion, MOTION CARRIED
UNANIMOUSLY.
7. ADOPTION OF ORDINANCE AMENDING ECC 1.04 COUNCIL
MEETINGS
COUNCIL PRESIDENT TIBBOTT MOVED TO ADOPT THE ORDINANCE
AMENDING ECC 1.04 COUNCIL MEETINGS.
COUNCILMEMBER PAINE MOVED TO AMEND SECTION 4 TO STRIKE
PROPOSED LANGAUGE 4(B)2 RELATED TO ASSIGNED SEATING. MOTION
CARRIED UNANIMOUSLY.
MOTION TO ADOPT THE ORDINANCE AMENDING ECC 1.04 COUNCIL
MEETINGS AS AMENDED CARRIED UNANIMOUSLY.
10. COUNCIL COMMENTS
Councilmembers commented on various issues.
11. MAYOR’S COMMENTS
Mayor Rosen provided comments.
ADJOURNMENT
The meeting was adjourned at 8:54 pm.
8.3.a
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City Council Agenda Item
Meeting Date: 02/4/2025
Approval of claim checks and wire payments.
Staff Lead: Kimberly Dunscombe
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #265981 through #266084 dated January 29, 2025 for $857,634.56 and wire
payments of $5,271.75 & $1,397.50.
Staff Recommendation
Approval of claim checks and wire payments.
Narrative
The Council President shall be designated as the auditing committee for the city council. The council
president shall review the documentation supporting claims paid and review for approval by the city
council at its next regular public meeting all checks or warrants issued in payment of any claim, demand
or voucher. A list of each claim, demand or voucher approved and each check or warrant issued
indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the
city council office for review by individual councilmembers prior to each regularly scheduled public
meeting.
Attachments:
Claim cks 01-29-25 Agenda copy
8.4
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1/29/2025 12:27:09PM
Positive Pay Listing
City of Edmonds
apPosPay Page: 1
Document group:jacobson
Vendor Code & Name Check #Check Date Amount
070322 A&A LANGUAGE SERVICES INC 265981 740.821/29/2025
065052 AARD PEST CONTROL 265982 194.491/29/2025
000135 ABSCO ALARMS INC 265983 1,976.781/29/2025
079673 ACCORD CONTRACTORS LLC 265984 9,553.751/29/2025
074143 AFFORDABLE WA BACKFLOW TESTING 265985 40.001/29/2025
001528 AM TEST INC 265986 165.001/29/2025
073573 ANIXTER 265987 1,462.541/29/2025
079169 APPLIED CONTROL EQUIPMENT LLLP 265988 270.681/29/2025
074718 AQUATIC SPECIALTY SERVICES INC 265989 2,602.281/29/2025
070305 AUTOMATIC FUNDS TRANSFER 265990 3,874.491/29/2025
001801 AUTOMATIC WILBERT VAULT CO 265991 1,053.001/29/2025
075734 BEHAVIORAL HEALTH & CRISIS 265992 350.001/29/2025
028050 BILL PIERRE FORD INC 265993 575.711/29/2025
074307 BLUE STAR GAS 265994 14,735.471/29/2025
072005 BROCKMANN, KERRY 265995 197.601/29/2025
078083 BUYCE JR, RICHARD J 265996 153.001/29/2025
067570 C A CAREY CORPORATION 265997 302,257.801/29/2025
077166 CADENA, MICHAEL 265998 130.001/29/2025
073029 CANON FINANCIAL SERVICES 265999 2,430.461/29/2025
069813 CDW GOVERNMENT INC 266000 7,293.001/29/2025
003510 CENTRAL WELDING SUPPLY 266001 208.841/29/2025
019215 CITY OF LYNNWOOD 266002 42,307.001/29/2025
075860 CONSOLIDATED SUPPLY CO 266003 5,379.741/29/2025
077437 DASH MEDICAL GLOVES INC 266004 301.211/29/2025
079803 DERMOND, NORMA 266005 250.001/29/2025
076172 DK SYSTEMS 266006 895.061/29/2025
065739 DTG RECYCLE 266007 460.001/29/2025
079616 DUARTE, RAEANN 266008 323.011/29/2025
007253 DUNN LUMBER 266009 318.991/29/2025
007287 ECONOMIC ALLIANCE SNOHOMISH CO 266010 11,000.001/29/2025
076610 EDMONDS HERO HARDWARE 266011 111.491/29/2025
038500 EDMONDS SENIOR CENTER 266012 2,562.501/29/2025
008705 EDMONDS WATER DIVISION 266013 2,389.241/29/2025
075200 EDUARDO ZALDIBAR 266014 260.001/29/2025
008812 ELECTRONIC BUSINESS MACHINES 266015 830.961/29/2025
047407 EMPLOYMENT SECURITY DEPT 266016 17,016.201/29/2025
009350 EVERETT DAILY HERALD 266017 46.441/29/2025
073133 EVERGREEN RURAL WATER OF WA 266018 1,025.001/29/2025
009815 FERGUSON ENTERPRISES INC 266019 5,935.671/29/2025
009815 FERGUSON ENTERPRISES INC 266020 709.771/29/2025
072493 FIRSTLINE COMMUNICATIONS INC 266021 1,212.211/29/2025
072634 GCP WW HOLDCO LLC 266022 207.681/29/2025
076932 GIRARD RESOURCES & RECYCLING 266023 1,055.001/29/2025
063137 GOODYEAR AUTO SERVICE CENTER 266024 499.591/29/2025
012199 GRAINGER 266025 352.101/29/2025
074722 GUARDIAN SECURITY SYSTEMS 266026 69.531/29/2025
079800 GUPTA, PREMCHAND 266027 130.001/29/2025
012560 HACH COMPANY 266028 5,633.331/29/2025
060985 HARRINGTON INDUSTRIAL PLASTICS 266029 1,952.601/29/2025
070673 HID GLOBAL CORPORATION 266030 2,070.001/29/2025
076240 HM PACIFIC NORTHWEST INC 266031 849.871/29/2025
067862 HOME DEPOT CREDIT SERVICES 266032 433.031/29/2025
076828 INSTRUMENT TECHNOLOGIES INC 266033 530.001/29/2025
Page: 1
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1/29/2025 12:27:09PM
Positive Pay Listing
City of Edmonds
apPosPay Page: 2
Document group:jacobson
Vendor Code & Name Check #Check Date Amount
014940 INTERSTATE BATTERY SYSTEMS 266034 390.331/29/2025
072627 INTRADO LIFE & SAFETY INC 266035 550.241/29/2025
015270 JCI JONES CHEMICALS INC 266036 8,994.191/29/2025
071137 KIDZ LOVE SOCCER 266037 3,144.701/29/2025
074263 LYNNWOOD WINSUPPLY CO 266038 511.381/29/2025
061654 NATIONAL BARRICADE CO LLC 266039 756.731/29/2025
064570 NATIONAL SAFETY INC 266040 1,050.301/29/2025
024302 NELSON-REISNER 266041 47.131/29/2025
075542 NORTHWEST LANDSCAPE SUPPLY 266042 371.621/29/2025
077628 NW CORROSION ENGINEERING LLC 266043 3,511.611/29/2025
072739 O'REILLY AUTO PARTS 266046 562.671/29/2025
070166 OFFICE OF THE STATE TREASURER 266044 12,283.041/29/2025
076377 OPTRICS INC 266045 10,746.751/29/2025
064951 OTIS ELEVATOR CO 266047 5,031.501/29/2025
002203 OWEN EQUIPMENT COMPANY 266048 439.791/29/2025
065051 PARAMETRIX INC 266049 4,637.821/29/2025
027450 PAWS 266050 2,572.001/29/2025
073253 PENN VALLEY PUMP CO. INC 266051 2,821.651/29/2025
071783 PIGSKIN UNIFORMS 266052 743.911/29/2025
028860 PLATT ELECTRIC SUPPLY 266053 376.811/29/2025
079020 PRECISION LANGUAGE SERVICES 266054 130.001/29/2025
079680 PRIBULA, JESSICA 266055 18.901/29/2025
046900 PUGET SOUND ENERGY 266056 3,450.181/29/2025
075769 QUADIENT LEASING USA INC 266057 2,193.701/29/2025
070955 R&R STAR TOWING 266058 328.481/29/2025
064769 ROMAINE ELECTRIC 266059 159.151/29/2025
079174 SAVANNAH POWERS 266060 336.701/29/2025
066964 SEATTLE AUTOMOTIVE DIST INC 266061 228.721/29/2025
079804 SHELLY HANSEN LLC 266062 156.001/29/2025
071655 SHI INTERNATIONAL CORP 266063 3.811/29/2025
037375 SNO CO PUD NO 1 266064 28,246.091/29/2025
063941 SNO CO SHERIFFS OFFICE 266065 6,147.441/29/2025
037521 SNO CO TREASURER 266066 986.991/29/2025
037303 SO SNOHOMISH CO FIRE & RESCUE 266067 39,602.591/29/2025
038315 TK ELEVATOR CORPORATION 266068 2,159.561/29/2025
073255 TOTAL FILTRATION SERVICES, INC 266069 5,419.901/29/2025
079741 TUNG, AMY 266070 130.001/29/2025
063939 TYLER TECHNOLOGIES INC 266071 238,504.381/29/2025
073310 UNISAFE INC 266072 839.881/29/2025
064423 USA BLUE BOOK 266073 560.761/29/2025
067865 VERIZON WIRELESS 266074 27.671/29/2025
069751 VESTIS 266075 297.011/29/2025
069751 VESTIS 266076 361.701/29/2025
069816 VWR INTERNATIONAL INC 266077 457.361/29/2025
065035 WASHINGTON STATE PATROL 266078 66.251/29/2025
067195 WASHINGTON TREE EXPERTS 266079 5,967.001/29/2025
075635 WCP SOLUTIONS 266080 1,155.321/29/2025
073552 WELCO SALES LLC 266081 403.951/29/2025
074609 WEST COAST ARMORY NORTH 266082 198.001/29/2025
074609 WEST COAST ARMORY NORTH 266083 188.031/29/2025
011900 ZIPLY FIBER 266084 1,981.941/29/2025
Total count: 104
GrandTotal: 857,634.56
Page: 2
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City Council Agenda Item
Meeting Date: 02/4/2025
Ordinance Authorizing Full Time Equivalents (FTEs)
Staff Lead: Kim Dunscombe
Department: Administrative Services
Preparer: Kimberly Dunscombe
Background/History
In 2023, during the preparation of the 2024 Adopted Budget, City Attorney Jeff Taraday recommended
that the city implement a more structured and formal system for position control. This ordinance stems
directly from that recommendation. The 2025-2026 Adopted Biennium Budget highlighted a structural
imbalance in the city's General Fund finances, leading to several previously authorized positions being
classified as unfunded for this budget cycle. While the position descriptions for these positions remain
valid, any positions identified in the following exhibits with 0 FTE approved are considered unfunded and
will remain vacant during this budget period.
This ordinance:
· Documents all positions with corresponding job descriptions approved by Council
· Documents all positions the mayor is authorized to fill
· Sets maximum hiring levels
· Is organized to show those positions that are 100% General Fund, those that are 33.3 - 66.6%
General Fund, and those that are 0 - 33.3% General Fund
· Amendments to this ordinance will clearly document Council’s additions or reductions of FTE
positions.
Staff Recommendation
Staff recommends approving as part of the consent agenda.
Attachments:
Final Ordinance - Authorized Employee Positions
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1
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING THE CITY'S AUTHORIZED EMPLOYEE
POSITIONS AND PAY RANGES AND REPEALING
ORDINANCE 4359
WHEREAS, pursuant to RCW 35A. l 1.020, "[t]he legislative body of each code city shall
have power ... to define the functions, powers, and duties of its officers and employees; ... , to fix
the compensation and working conditions of such officers and employees ... "; and
WHEREAS, pursuant to RCW 35A.12.090, "[t]he mayor shall have the power of appointment
and removal of all appointive officers and employees;" and
WHEREAS, pursuant to RCW 35A.33.050, "[t]he salary or salary range for each office,
position or job classification shall be set forth separately together with the title or position
designation thereof: PROVIDED, That salaries may be set out in total amounts under each
department if a detailed schedule of such salaries and positions be attached to and made a part of
the budget document;" and
WHEREAS, pursuant to RCW 35A.33.105, "[n]otwithstanding the appropriations for any
salary, or salary range of any employee or employees adopted in a final budget, the legislative
body of any code city may, by ordinance, change the wages, hours, and conditions of employment
of any or all of its appointive employees if sufficient funds are available for appropriation to such
purposes;" and
WHEREAS, the City of Edmonds has historically adopted its budget at the fund level; and
WHEREAS, the City of Edmonds budget book is typically finalized administratively after
adoption of the budget ordinance; and
WHEREAS, city council intends that the City of Edmonds budget book be conformed to
this ordinance, as it may be amended from time-to-time; and
WHEREAS, the city council acknowledges that the version of the ordinance that is being
adopted in conjunction with the 2025-2026 budget authorizes more positions than are actually funded
in the 2025-2026 budget; and
WHEREAS, the city council intends to amend this ordinance in the first quarter of 2025 with
the goal of conforming the authorized positions to the funds actually appropriated for 2025-2026; and
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WHEREAS, with respect to the employee positions that the mayor is authorized to hire,
this ordinance, as it may be amended from time-to-time, is intended to be the controlling document;
and
WHEREAS, previous versions of this ordinance were adopted with Ordinances 4336, 4344,
and 4359; and
WHEREAS, should it become necessary to defund or deauthorize the filling of a particular
position, it is intended that the FTE levels in this ordinance be adjusted in concert with an
associated budget amendment; and
WHEREAS, a position that is listed in the exhibits to this ordinance while having an associated
FTE count of 0.0 indicates that the position description has been approved by the city council but that
the city council has not appropriated funds for the position or authorized it to be filled; and
WHEREAS, the city council intends to use this ordinance to establish the number and types
of employee positions, wage and salary rates and ranges for all the city's employees;
WHEREAS, with this amendment, the city council intends to add a temporary social worker
FTE position that would be on an hourly schedule and at pay grade NR-32;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The number and titles of authorized Full-Time Equivalent employees (FTEs),
including full-time and part-time regular employees, shall be established at 264.19 FTEs, as
detailed in Attachment A, which is attached hereto and incorporated herein by this reference as if
set forth in full. The mayor is authorized to hire only those authorized positions shown on Attachment
A and only pursuant to the salary ranges shown therein.
Section 2. The number and titles of authorized Full-Time Equivalent employees (FTEs),
including full-time and part-time irregular employees, shall be established at 2.07 FTEs, as detailed
in Attachment B, which is attached hereto and incorporated herein by this reference as if set forth
in full. It is the intention that irregular positions are not benefit eligible and/or union positions. At no
time should the schedule of irregular positions into which employees are hired be such that it would
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cause the position to become benefit eligible or covered by a union, unless otherwise called out in a
collective bargaining agreement. The mayor is authorized to hire only those authorized positions
shown on Attachment B and only pursuant to the salary ranges shown therein.
Section 3. This ordinance shall apply and continue in effect until amended by subsequent
ordinance of the city council. Ordinance 4359 is hereby repealed.
Section 4. This ordinance, as it may be amended from time-to-time, shall be included as an
exhibit to every proposed and final budget book, PROVIDED THAT the city council need not take
annual action to re-adopt this ordinance unless it deems it necessary to change the number and/or titles
of authorized FTEs
Section 5. This ordinance shall control in the event of any conflict between this ordinance and the
final budget book or any other action of the city council purporting to authorize the hiring of employees.
Nothing in this ordinance shall be construed to abrogate an existing obligation of the City of Edmonds
with regard to its various collective bargaining agreements.
Section 6. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 7. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR MIKE ROSEN
ATTEST/AUTHENTICATED:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
JEFF TARADAY
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FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
January XX, 2025
January XX, 2025
January XX, 2025
January XX, 2025
XXXX
ATTACHMENT A
Funded Position FTE Grade Department
66.6%-100%
General Fund
(001) funded
Council President 1.0 25,291 Council
Councilmembers 6.0 21,076 Council Legislative/Executive Assistant 1.0 NR-33 Council
Mayor 1.0 160,807 Mayor
Executive Assistant to the Mayor 1.0 NR-34 Mayor
Human Resources Director 1.0 NR-44 Human Resources
Senior Human Resources Analyst 1.0 NR-34 Human Resources
Human Resources Analyst 0.6 0.0 NR-32 Human Resources Human Resources Assistant 1.0 .95 NR-29 Human Resources Human Resources Manager 1.0 NR-40 Human Resources
Judge 1.0 206,470 Court Court Administrator 1.0 NR-43 Court Assistant Court Administrator 1.0 NR-37 Court Lead Court Clerk 1.0 NE-29 Court Court Clerk 4.0
6.67
NE-28 Court
Probation Officer 2.0 1.0 NE-33 -– NE-
34
Court
City Clerk 1.0 NR-37 Administrative Services Deputy City Clerk 1.0 NE-31 Administrative Services Accounting Specialist 2.0 NE-30 -– NE-
31
Administrative Services
Administrative Assistant 1.0 NE-29 -– NE-
30
Administrative Services
Senior Office Specialist 1.0 0.0 NE-25 Administrative Services Public Records Officer 1.0 NE-32 Administrative Services Public Records Assistant 1.0 NE-30 Administrative Services Police Chief 1.0 PD-03 Police
Police Assistant Chief 2.0 PD-02 Police
Executive Assistant Confidential II 1.0 NR-35 Police
Executive Assistant Confidential I 1.0 NR-33 Police
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Safety & Disaster Coordinator 1.0 NR-34 Police
Police Commanders 3.0 PD-01 Police Sergeant 7.0 6.0 NE-13 Police Corporal 6.0 NE-12 Police Police Officer 47.0 36.0 NE-9 - NE-11 Police Police Crime Analyst 1.0 0.0 NE-11 Police
Animal Control/Ordinance
Enforcement Officer
2.0 1.0 NE-10 -– NE-
11
Police
Parking Enforcement Officer 1.0 0.0 NE-6 Police
Police Services Assistant 6.0 NE-7 -– NE-8 Police
Property Officer/Evidence Technician 1.0 NE-9 Police
Domestic Violence Coordinator 1.0 NE-10 Police
Administrative Assistant 0.75 NE-6 Police
Police Public Disclosure Specialist 2.0 1.0 NE-10 Police Community Engagement/Crime
Prevention Coordinator
1.0 NE-11 Police
Social Worker (LTE) 1.0 NR-32 Police
Community Services & Economic
Development Director
1.0 NR-44 Community Services &
Economic Development
Administrative Assistant 0.5 0.0 NE-29 -– NE-
30
Community Services &
Economic Development
Community Services Program
Coordinator
1.0 NE-33 Community Services &
Economic Development
Arts & Cultural Services Program
Manager
1.0 0.25 NR-35 Community Services &
Economic Development
Cultural Arts Program Specialist 1.0 NE-29 Community Services &
Economic Development Communications Strategist/Public
Information Officer
1.0 NE-35 Community Services &
Economic Development Diversity Commission Coordinator 0.3 0.0 x02 Community Services &
Economic Development Planning & Development Director 1.0 NR-44 Planning & Development Code Enforcement Officer 1.0 NE-34 Planning & Development Administrative Assistant 2.0 1.5 NE-29 - NE-
30
Planning & Development
Building Official 1.0 NR-39 Planning & Development Plans Examiner 2.0 NE-34 - NE-
35
Planning & Development
Permitting Program Manager 1.0 NE-33 Planning & Development Combination Building Inspector 1.0 NE-33 - NE-
35
Planning & Development
Permit Coordinator 2.0 NE-29 - NE-
31
Planning & Development
Building Inspector 1.0 NE-33 Planning & Development Planning Manager 1.0 NR-40 Planning & Development Senior Planner 2.0 1.0 NR-35 Planning & Development
Associate Planner 1.0 NR-33 Planning & Development
Planner 2.0 NR-32 Planning & Development
Urban Forest Planner 1.0 NR-35 Planning & Development
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Associate Transportation Planner 1.0 NR-33 Planning & Development Parks, Recreation, and Human
Services Director
1.0 NR-44 Parks & Recreation
Executive Assistant 1.0 NE-33 Parks & Recreation Parks Maintenance Manager 1.0 NR-35 Parks & Recreation Parks Maintenance Lead Worker 1.0 N Parks & Recreation Parks Maintenance Worker 13.0 11.0 I -– J Parks & Recreation Seasonal Parks Maintenance Laborer 5.0 2.32 B Parks & Recreation Field Arborist 1.0 J Parks & Recreation
Parks Maintenance Mechanic 1.0 K Parks & Recreation
Deputy Parks & Recreation Services
Director
1.0 NR-41 Parks & Recreation
Recreation Supervisor 1.0 NR-35 Parks & Recreation
Recreation Coordinator 2.6 2.0 NE-33 Parks & Recreation
Environmental Education &
Sustainability Coordinator
1.0 0.5 NE-34 Parks & Recreation
Senior Office Specialist 1.0 0.75 NE-25 Parks & Recreation
Preschool Assistant (2024) 0.5 0.0 NE-21 Parks & Recreation
Program Assistant 1.0 0.0 NE-27 Parks & Recreation
Recreation Leader (.7 in 2024) 1.2 0.0 NE-23 Parks & Recreation Interpretive Specialist (2024) 0.5 0.0 NE-23 Parks & Recreation Youth Commission Coordinator (2024) 0.5 0.0 H13 Parks & Recreation Human Services Program Manager 1.0 NE-36 Parks & Recreation Administrative Assistant 1.0 NE-29 -– NE-
30
Public Works
Facilities Manager 1.0 NR-38 Public Works Lead Custodian 1.0 H Public Works Custodian 5.0 4.0 D -– E Public Works City Electrician 1.0 N Public Works Lead Building Maintenance Operator 1.0 M Public Works Building Maintenance Operator 3.0 J Public Works
Total FTE count for positions that
are 66.6%-100% General Fund (001)
funded
162.69
33.3%-66.6%
General Fund
(001) funded
Accountant 3.0 NE-36 -– NE-
37
Administrative Services
Finance Director 1.0 NR-44 Administrative Services
Deputy Administrative Services
Director
1.0 0.0 NR-41 Administrative Services
Public Works Director 1.0 NR-45 Public Works Executive Assistant 1.0 NE-33 Public Works Total FTE count for positions that
are 33.3%-66.6% General Fund (001)
funded
6.0
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0%-33.3%
General Fund
(001) funded
Accountant 1.0 NE-36 -– NE-
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Administrative Services
Accounting Specialist 2.0 NE-30 -– NE-
31
Administrative Services
Information Services Manager 1.0 NR-41 Administrative Services
Information Systems Specialist 1.0 NE-35 -– NE-
36
Administrative Services
GIS Analyst 1.0 NE-35 -– NE-
36
Administrative Services
Systems Support Technician 2.0 NE-32 Administrative Services
Web Systems Analyst 1.0 NE-33 Administrative Services
Park Planner and Capital Projects
Manager
1.0 NR-36 Parks & Recreation
Cemetery Sexton 1.0 L Parks & Recreation
Parks Maintenance Worker 2.0 I -– J Parks & Recreation
City Engineer 1.0 NR-43 Public Works
Administrative Assistant 1.0 NE-29 -– NE-
30
Public Works
Capital Projects Manager 5.0 NR-36 Public Works
Transportation Engineer 1.0 NR-39 Public Works Senior Construction Inspector 1.0 NE-35 Public Works Senior Utilities Engineer 1.0 NR-41 Public Works Stormwater Engineer 1.0 NR-38 Public Works Stormwater Technician 1.0 NE-32 -– NE-
33
Public Works
Associate Engineer 1.0 NR-33 Public Works Engineering Program Manager II 1.0 NR-38 Public Works Engineering Technician 4.0 NE-30 -– NE-
34
Public Works
Permit Coordinator 0.5 NE-29 -– NE-
31
Public Works
Public Works Record Administrator 1.0 New, No
Grade
available
Public Works
Asset/Project Management Specialist 1.0 NR-36 Public Works Utility Locator 1.0 New, No
Grade
available
Public Works
Sewer Maintenance/GIS Worker 1.0 New, No
Grade
available
Public Works
Environmental Program Specialist 1.0 NR-33 Public Works
Street/Storm Manager 1.0 NR-40 Public Works
Stormwater Maintenance Lead Worker 1.0 N Public Works
Senior Storm GIS
Technician/Maintenance Worker
1.0 K Public Works
Storm Maintenance Worker 6.0 I -– J Public Works
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Street Maintenance Lead Worker 1.0 N Public Works Traffic Control Technician 1.0 L Public Works Senior Street Maintenance Worker-
Cement Finisher
2.0 K Public Works
Street/Storm Maintenance Worker 5.0 I -– J Public Works Water/Sewer Manager 1.0 NR-40 Public Works Water Maintenance Lead Worker 1.0 N Public Works Water Maintenance Worker 5.0 I -– J Public Works Water Meter Reader 2.0 E -– F Public Works
Water Quality Control Technician 1.0 L Public Works
Sewer Maintenance Lead Worker 1.0 N Public Works
Sewer Maintenance Worker 6.0 I -– K Public Works
WWTP Manager 1.0 NR-41 Public Works
Office Coordinator 1.0 NE-30 Public Works WWTP Pre-Treatment Technician 1.0 K Public Works WWTP Water Quality Analyst 1.0 N Public Works WWTP Instrument Technician/Plant
Electrician
1.0 L -– N Public Works
WWTP Plant Supervisor 1.0 NR-37 Public Works WWTP Operator 11.0
12.0
J-N Public Works
WWTP Maintenance Mechanic 2.0 J -N Public Works Fleet Manager 1.0 NR-37 Public Works Fleet Mechanic 3.0 K -– M Public Works Total FTE count for positions that
are 0%-33.3% General Fund (001)
funded
95.5
Total All City FTE Count 264.19
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9
ATTACHMENT B
Department
Title
Pay Grade
# of FTEs
approved
Council Legislative Executive Assistant
Parks Facility Attendant H-06 0.5 .40
Gymnastics Assistant H-07 0.6 0.0
Daycamp Assistant H-07 1.0 0.0
Front Desk Receptionist H-08 2.0 1.13
Ranger Naturalist H-09 1.2 0.0
Gymnastics Instructor H-10 0.5 0.0
Information Services Audio Visual Assistant H-13 1.0 .25
Engineering Engineering Intern H-09 1.0 0.0
Public Works Seasonal Street Department Laborer H-08 3.0 0.0
Municipal Court Pro Tem Judge H-21 .29
General/Non-specified Temporary Office Worker H-07 0.0
Intern H-09 0.0
Temporary Project Specialist H-16 0.0
11.8 2.07
8.5.a
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City Council Agenda Item
Meeting Date: 02/4/2025
Resolution amending the Council Rules of Procedure
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
On January 28, 2025, the City Council adopted Ordinance No. 4385, which amended ECC 1.04 related to
city council meetings and council committee meeting structure.
The Council Rules of Procedure, adopted by Resolution No. 1562, contain and reference several
provisions of ECC 1.04. An amendment is needed to align the Rules of Procedure with ECC 1.04.
This is a routine action to ensure our codes and rules remain internally consistent.
Staff Recommendation
Adopt the resolution amending the Council Rules of Procedure on the consent agenda.
Narrative
For ease of reference, only Section 5.3 and 5.7 contain amendments.
Attachments:
Draft Resolution amending Council Rules of Procedure
8.6
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1
RESOLUTION NO. 1565
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING THE COUNCIL
RULES OF PROCEDURE AND REPEALING RESOLUTION
NO. 1562
WHEREAS, Chapter 35A.12.120 RCW gives the City Council of each code city the power
to set rules for conducting its business within the provisions of Title 35A RCW; and
WHEREAS, the City Council adopted Resolution No. 1562 establishing Rules of
Procedure to govern the conduct of council meetings and other council business; and
WHEREAS, the City Council sees fit to update the Rules of Procedure to be consistent
with amendments made to Edmonds City Code 1.04, Council Meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Rules of Procedure are hereby amended to reflect the changes shown in
Exhibit A.
Section 2. Repealer. This resolution shall apply and continue in effect until amended by
subsequent resolution. Resolution No. 1562 is hereby repealed.
RESOLVED this 4th day of February, 2025.
APPROVED:
____________________________
MAYOR, MIKE ROSEN
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK: January 30, 2025
PASSED BY THE CITY COUNCIL: February 4, 2025
RESOLUTION NO. 1565
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
i
COUNCIL RULES OF PROCEDURE
TABLE OF CONTENTS
SECTION 1. AUTHORITY
1.1 Intent of Policies ............................................................................................ 1
1.2 Effect/Waiver of Rules .................................................................................... 1
1.3 Footnotes and References ............................................................................. 1
SECTION 2. COUNCIL ORGANIZATION
2.1 Oath of Office ................................................................................................. 1
2.2 Election of Council President and Council President Pro Tem ....................... 1
2.3 Duties of Officers ............................................................................................ 2
2.4 Appointments to Boards and Commissions .................................................... 2
2.5 Filling a Council Vacancy ............................................................................... 2
SECTION 3. AGENDA PREPARATION
3.1 Role of City Clerk ............................................................................................3
3.2 Placement of Items on the Agenda .................................................................3
3.3 Format for Agenda Memos ..............................................................................4
3.4 Agenda Item Priority .......................................................................................4
3.5 Readings for Ordinances .................................................................................4
SECTION 4. CONSENT AGENDA
4.1 Establishment of Consent Agenda ................................................................. 4
4.2 Adoption of Consent Agenda ......................................................................... 4
4.3 Removal of Item from Consent Agenda ......................................................... 4
SECTION 5. COUNCIL MEETINGS
5.1 Open Public Meetings ................................................................................. 5
5.2 Meeting Cancellation ....................................................................................5
5.3 Regular Meetings .........................................................................................5
5.4 Forms of Address .........................................................................................6
5.5 Seating Arrangement ...................................................................................6
5.6 Quasi-Judicial Items .....................................................................................6
5.7 Council Committees .....................................................................................7
5.8 Executive Sessions ..................................................................................... 8
5.9 Special Meetings ......................................................................................... 8
5.10 Emergency Meetings ................................................................................. 8
5.11 Meeting Place............................................................................................ 8
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
ii
5.12 Notice of Meetings, Public Hearings .......................................................... 8
5.13 Quorum ...................................................................................................... 8
5.14 Attendance, Excused Absences ..................................................................8
5.15 Remote Attendance .....................................................................................9
5.16 Role of Clerk................................................................................................9
SECTION 6. COUNCIL CONDUCT
6.1 General Conduct ............................................................................................ 9
6.2 Conduct with City Staff, and the Council Legislative Assistant ..................... 10
6.3 Conduct with Boards, Committees, Commissions, and Outside Agencies .... 10
6.4 Implementation, Compliance, and Enforcement ............................................ 11
SECTION 7. CODE OF ETHICS
7.1 Code of Ethics .............................................................................................. 11
SECTION 8. PUBLIC TESTIMONY
8.1 Public Hearings ............................................................................................ 12
8.2 Audience Comments .................................................................................... 12
8.3 Group representation .................................................................................... 12
8.4 Quasi-Judicial Items ...................................................................................... 12
8.5 Recognition by Chair ..................................................................................... 13
8.6 Decorum ........................................................................................................ 13
8.7 Identification of Speakers .............................................................................. 13
8.8 Instructions for Speakers ............................................................................... 13
8.9 Donation of Speaking Time .......................................................................... 13
8.10 Campaigns and Elections… ........................................................................ 13
SECTION 9 . MOTIONS
9.1 Voice Votes ................................................................................................... 13
9.2 Motions that do not Receive or Require Seconds ......................................... 13
9.3 Tie Votes ...................................................................................................... 13
9.4 Nature of Motion ............................................................................................ 13
9.5 Request for Written Motions .......................................................................... 13
9.6 Discussion Following a Motion ..................................................................... 13
9.7 Council Consensus ...................................................................................... 14
9.8 Withdrawal of Motions .................................................................................. 14
9.9 Motion to Table.............................................................................................. 14
9.10 Motion to Postpone to a Time Certain ........................................................ 14
9.11 Motion to Postpone Indefinitely ................................................................... 14
9.12 Motion to Call for the Question .................................................................. 14
9.13 Motion to Amend ........................................................................................ 14
9.14 Repetition of the Motion Prior to Voting ..................................................... 14
9.15 Voting ......................................................................................................... 14
9.16 Recusal ...................................................................................................... 14
9.17 Silence and Abstention ............................................................................... 15
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
iii
9.18 Prohibition of Voting by Proxy .................................................................... 15
9.19 Close of Discussion .................................................................................... 15
9.20 Motion to Reconsider ................................................................................. 15
9.21 Questions of Interpretation ......................................................................... 15
SECTION 10. ITEMS REQUIRING FOUR VOTES ............................................. 15
SECTION 11. ITEMS REQUIRING A UNANIMOUS VOTE ................................ 15
SECTION 12. COUNCIL REPRESENTATION
12.1 Correspondence .......................................................................................... 15
12.2 Use of City Resources ................................................................................. 16
12.3 Controversial Communications................................................................... 16
SECTION 13. REIMBURSEMENT OF EXPENSES
13.1 Authorized Expenses .................................................................................. 16
SECTION 14. SUSPENSION AND AMENDMENT OF RULES
14.1 Suspension of Rules ................................................................................... 16
14.2 Amendment of Rules ................................................................................... 16
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
1
Section 1. Authority.
1.1 These rules constitute the official rules of procedure for the Edmonds City
Council. In all decisions arising from points of order, the Council shall be
governed by the current edition of Robert's Rules of Order," a copy of which is
maintained in the City Council Office.
1.2 These rules of procedure are adopted for the sole benefit of the members of the
City Council to assist in the orderly conduct of Council business. These rules of
procedure do not grant rights or privileges to members of the public or third
parties. Failure of the City Council to adhere to these rules shall not result in any
liability to the City, its officers, agents, and employees, nor shall failure to adhere
to these rules result in invalidation of any Council act.
1.3 Any provision of these rules of procedure that is footnoted with a citation to the
Revised Code of Washington, the Edmonds City Code, or other statute or ruling
is included here for ease of reference only and is not intended to be adopted as a
rule herein because it already constitutes governing law. Likewise, any conflict
between such a provision and the law cited in the footnote shall be resolved in
favor of the law cited in the footnote. Provisions herein that are not footnoted with
a citation to the Revised Code of Washington or the Edmonds City Code have
been adopted by City Council resolution as the Council’s procedural rules and
may be amended at any time by subsequent resolution.
Section 2. Council Organization.
2.1 New Councilmembers shall be sworn in by one of the following persons: court
commissioner, judicial officer, judge, clerk of the court, county auditor or deputy
auditor, county commissioner or county councilmember, mayor of a code city, a
town, or a second-class city, mayor pro tem of a second-class city, clerk of a
code city, town clerk or deputy clerk.
2.2. The Council shall elect a Council President and Council President Pro Tem for a
one-year term. The election of the Council President shall be conducted by the
City Clerk. No one Councilmember may nominate more than one person for a
given office until every member wishing to nominate a candidate has an
opportunity to do so. Nominations do not require a second. The Clerk will repeat
each nomination until all nominations have been made. When it appears that no
one else wishes to make any further nominations, the Clerk will ask again for
further nominations and if there are none, the Clerk will declare the nominations
closed. A motion to close the nominations is not necessary. After nominations
have been closed, voting for Council President takes place in the order
nominations were made. Councilmembers will be asked to vote by a raise of
hands. As soon as a nominee receives a majority vote (four votes), the Clerk will
declare him/her elected. No votes will be taken on the remaining nominees. If
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
2
none of the nominees receives a majority vote, the Clerk will call for nominations
again and repeat the process until a single candidate receives a majority vote.
The same process is conducted for the election of the Council President Pro
Tem.
2.3 Duties of Officers
A. The Mayor shall be the Presiding Officer at all Council Meetings except
Council Committee Meetings. In the absence of the Mayor, the Council
President shall become Mayor Pro Tem and act as the Presiding Officer,
performing the duties and responsibilities regarding conduct of meetings
and emergency business. In the absence of both the Mayor and the
Council President, the Council President Pro Tem shall act as a temporary
Presiding Officer.
B. It shall be the duty of the Presiding Officer to:
1. Call the meeting to order.
2. Keep the meeting to its order of business.
3. Control discussion in an orderly manner.
a. Give every Councilmember who wishes an opportunity to
speak when recognized by the chair.
b. Permit audience participation at the appropriate times.
c. Require all speakers to speak to the question and to observe
Robert’s Rules of Order.
4. State each motion before it is discussed and before it is voted
upon.
5. Put motions to a vote and announce the outcome.
C. The Presiding Officer shall decide all questions of order, subject to the right
of appeal to the Council by any member.
2.4 Appointments to Boards and Committees1
The Council President shall appoint Councilmembers to Council committees and
outside boards and committees that are not otherwise specified or governed by
other rules. Prior to appointment, the Council President shall solicit interest from
Councilmembers for their preferred appointments. The Council President shall
then circulate the final appointment list to the Council at least seven (7) days
prior to appointment. The Council President shall make his or her appointments
as soon as practicable, following election of the Council President.
2.5 Filling a Council Vacancy
1 ECC 1.02.031(B)
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
3
A. If a vacancy occurs in the office of Councilmember, the Council will follow
the procedures outlined in the Revised Code of Washington2. To fill the
vacancy with the most qualified person available until an election is held,
the Council will widely distribute and publish a notice of the vacancy at
least two weeks in advance, the procedure by which the vacancy will be
filled, and an application form.
B. The Council staff will draw up and Council will approve an application form
to aid the Council's selection of the new Councilmember.
C. Those candidates selected by the Council will be interviewed by the
Council during a regular or special Council meeting open to the public.
The order of the interviews will be determined by drawing the names.
Applicants will be asked to answer questions posed by each
Councilmember during the interview process. The interview process will
be designed to be fair and consistent. Since this is not a campaign,
comments about other applicants will not be allowed.
D. The Council may recess into executive session to discuss the
qualifications of all candidates. Nominations, voting and appointment of a
person to fill the vacancy will be conducted during an open public meeting.
E. The term of an appointed Council position expires upon certification of the
next election.
Section 3. Agenda Preparation.
3.1 In an administrative capacity, the City Clerk receives agenda topics and preferred
dates from the administration for council or council committee agendas. The
same process applies to the extended council meeting agendas.
The City Clerk provides these inputs to the Council President for agenda setting
in advance of publishing the agenda for the next public meeting. The Council
President is responsible for determining which items will be moved forward for
council business or moved to a future date. In the same way, the president
determines what section of the meeting an item will appear and in what order.
The resulting agendas for Council committees and Council regular meetings will
set forth a brief general description of each item to be considered by the Council
and specify the time and place of the meeting. The agenda for the next council
meeting and the extended agenda are published online by the City Clerk.
3.2 An item for a Council meeting may be placed on the agenda by one of the
following methods:
2 RCW 42.12.070
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
4
A Majority vote or consensus of the Council.
B. By the Council President or Council President Pro Tem when acting in the
absence of the Council President.
The Council President will make every effort to place an item Council
approved by consensus or majority vote on an agenda. If time is not
available for the requested date, it shall be placed on the next available
agenda.
3.3 Agenda memos shall be in a standard format. The Mayor shall determine the
format.
3.4 Agenda items will generally be prioritized in the following order of importance: 1)
joint meetings or presentations involving outside agencies; 2) items scheduled for
statutory compliance; 3) advertised public hearings; 4) continued items from a
prior meeting; and 5) items scheduled for convenience, such as those involving
outside consultants.
3.5 Except when the Council President has authorized an exception for items of an
emergency or unexpected nature requiring immediate action, ordinances
scheduled for Council action will receive a minimum of two readings. Action by
the Council (by the consent agenda, or council motion and vote) will always be
one of the readings. Other reading(s) will be in the number the topic warrants,
and could include any or all of the following:
1. publication on the extended agenda
2. presentation of the topic by staff
3. discussion at council committee and/or meetings of the full council
4. public hearings (sometimes mandated by law)
Section 4. Consent Agenda.
4.1 Upon approval of the Council President, the administration shall place matters on
the Consent Agenda which: (a) have been previously discussed by the Council or
council committee, or (b) based on the information delivered to members of the
Council, by the administration, can be reviewed by a Councilmember without
further explanation, or (c) are so minor or routine in nature that passage is likely.
4.2 The motion to adopt the Consent Agenda shall be non-debatable and have the
effect of moving to adopt all items on the Consent Agenda.
4.3 Since adoption of any item on the Consent Agenda implies unanimous consent,
any member of the Council shall have the right to remove any item from the
Consent Agenda. Councilmembers are given an opportunity to remove items
8.6.a
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Exhibit A – COUNCIL RULES OF PROCEDURE
5
from the Consent Agenda after the motion is made and seconded to Approve the
Agenda. If any matter is withdrawn, the Presiding Officer shall place the item at
an appropriate place on the agenda at the current or future Council meeting,
subject to Council agreement.
Section 5. Council Meetings.
5.1 All Council meetings shall comply with the requirements of the Open Public
Meetings Act3. All Regular Meetings, Committee Meetings, and Special Meetings
of the Council shall be open to the public. A Council meeting is defined as a
properly noticed meeting in which a quorum of the Council transacts official City
business as defined by the OPMA. Meetings under the OPMA require an
agenda, public notice, and an official record in the form of meeting minutes.
Meetings attended by Council members which do not involve the transaction of
City business are not considered meetings under the Act. If a quorum of Council
members attends such meetings, they are encouraged to sit separately, refrain
from discussing City business, and only participate as passive observers.
5.2 Any Council meeting may be canceled by a majority vote or consensus of the
Council. The Council President may cancel a Council meeting for lack of official
business.
5.3 Regular Meetings4 of the City Council shall be held in accordance with the
meeting schedule adopted in Edmonds City Code 1.04.010. Council meetings
shall adjourn no later than 109:00 p.m. on the day initiated unless such
adjournment is extended by an affirmative vote of a majority of the Council as a
whole plus one.
Order of Business for Regular Meetings. The order of business shall
generally be as follows:
Regular Meeting (76:00 p.m.)
1. Call to Order, Flag Salute
2. Land Acknowledgment
3. Roll Call
4. Approval of the Agenda
5. Presentations
6. Public Comment
7. Approval of the Consent Agenda
8. Received for Filing5
3 RCW 42.30
4 ECC 1.04.010(A)
5 Received for Filing is a method of providing information on an agenda that doesn’t require council action. It
includes but is not limited to: financial reports, program/project status updates, committee reports, claims for
damages, public comments, and appointments to boards/commissions.
8.6.a
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9. Public Hearing(s)
10. Council Business: The following procedures shall be used:
• Introduction of item by Presiding Officer
• Presentation by staff
• Council motion to adopt legislation
• Council deliberation and potential action
11. Council Comments
12. Mayor’s Comments
13. Adjournment (109:00 PM)
5.4. Meetings of the council shall be presided over by the mayor, if present, or
otherwise by the mayor pro tempore (Council President or Council President Pro
Tempore) or by a member of the council selected by a majority of the
councilmembers at such meeting. Appointment of a councilmember to preside
over the meeting shall not in any way abridge his or her right to vote on matters
coming before the council at such meeting.
5.5. At all meetings, the Mayor shall be addressed as "Mayor (surname)." The
Council President shall be addressed as "Council President (surname)."
Members of the Council shall be addressed as "Councilmember (surname)." At
all meetings, the Mayor shall sit in the Presiding Officer’s seat, and the Council
President shall sit at the right hand of the Mayor. Other Councilmembers are to
be seated in a manner acceptable to Council. If there is a dispute, seating shall
be in position order.
5.6 Prior to commencement of discussion of a quasi-judicial item, the Mayor will ask
if any Councilmember has a conflict of interest or Appearance of Fairness
Doctrine concern which could prohibit the Councilmember from participating in
the decision-making process. If it is deemed by the Councilmember, in
consultation with the City Attorney, that it is warranted, the Councilmember
should step down and not participate in the Council discussion or vote on the
matter. The Councilmember shall leave the Council Chambers while the matter is
under consideration.
5.7 Council Committees 6. The City Council shall have the following Standing
Committees: Finance (“FIN”); Parks and Public Works (“PPW”); Public Safety,
Personnel, Human Services, and Planning (“PSPHSP”) Committee A; Committee
B, and Committee of the Whole. Regular meetings of the City Council standing
committees shall be held in accordance with the meeting schedule adopted in
Edmonds City Code 1.04.010. The audio and/or video of Council Committee
meetings shall be recorded and posted online.
A. The purpose of council committees is to provide a forum for discussion
6 ECC 1.04.010(B)
8.6.a
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7
and vetting of topics or issues proposed for council approval. This forum may
address issues of a minor or routine nature, or significant issues that warrant
additional information sharing and discussion prior to final council action.7
A. B. Business items considered by a City Council committee should only be
forwarded to the City Council Consent Agenda with the unanimous consent
of the committee members.8
B. C. Committee business items that have not received unanimous support of
the committee to be forwarded to the Consent Agenda may be discussed at a
forthcoming committee meeting if additional committee work is likely to
produce unanimity. Alternatively, the Council President may place the item on
a future Council agenda for further deliberation and/or action by the City
Council.9
C. D. The Council President shall be a nonvoting ex-officio member of all
Council committees, except when a regular committee member is absent, in
which case the Council President may vote. When a committee chair is
absent, the other regular committee member shall serve as the committee
chair regular committee member with the most council seniority will chair, or
in case of a tie in seniority, the councilmember with the lowest council
position.10
D. E. The Mayor and Council members from other committees may attend
committee meetings of which they are not members and may join the
discussion and ask questions about a committee business item if they have
been present during the entire discussion of that business item; provided, that
only committee members, or the Council President when substituting for an
absent committee member, may vote on committee business. Presence of a
quorum of the City Council at a committee meeting shall not change the
character of the meeting from a committee meeting to a City Council
meeting.11
F. Items may be placed on the agenda of any standing committee at the
discretion of the council president, PROVIDED THAT any standing committee
agenda may be modified during any regular meeting of the committee by the
consent of a majority of the committee.12
5.8 The Council may hold Executive Sessions or Closed Sessions from which the
public may be excluded, for those purposes set forth in the Revised Code of
7 ECC 1.04.050
8 ECC 1.04.050
9 ECC 1.04.050
10 ECC 1.04.050
11 ECC 1.04.050
12 ECC 1.04.050
8.6.a
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Washington13. Before convening an Executive Session, the Presiding Officer
shall announce the purpose of the Session and the anticipated time when the
Session will be concluded. Should the Session require more time, a public
announcement shall be made that the Session is being extended.
Councilmembers should keep confidential all written materials and verbal
information provided to them during Executive Sessions, to ensure that the City's
interests are not compromised. Councilmembers should refrain from taking notes
in Executive Session because such records may be subject to public disclosure,
thereby compromising the confidential nature of the matters discussed.
Confidentiality also includes information provided to Councilmembers outside of
Executive Sessions when the information is exempt from disclosure under the
Revised Code of Washington. If a Councilmember unintentionally discloses
Executive Session discussion with another party, that Councilmember shall make
full disclosure to the Mayor and/or the City Council in a timely manner as soon as
the error is discovered.
5.9 Special Meetings 14 may be held by the Council subject to notice requirements
prescribed by State law. Special Meetings may be called by the Council
President, Mayor, or any four members of the City Council by written notice
delivered to each member of the Council at least twenty-four hours before the
time specified for the proposed meeting. The notice of such Special Meetings
shall state the subjects to be considered, and no subject other than those
specified in the notice shall be considered.
5.10 An Emergency Meeting 15 is a special Council meeting called without the 24-
hour notice. It deals with an emergency involving injury or damage to persons or
property or the likelihood of such injury or damage, when time requirements of a
24-hour notice would make notice impractical and increase the likelihood of such
injury or damage. Emergency meetings may be called by the Mayor or the
Council President with the consent of a majority of Councilmembers. The
minutes will indicate the reason for the emergency.
5.11 Special Meetings and Emergency Meetings will be at a time and place as
Council directs.
5.12 The City shall comply with the public notice provisions of the Revised Code of
Washington16. Unless specified otherwise, the public shall receive notice of
upcoming public hearings through publication of such notice in the City's official
newspaper at least ten (10) days prior to the hearing.
5.13 At all Council Meetings, a majority of the Council (four members) shall constitute
a quorum for the transaction of business. In the absence of a quorum, the
13 RCW 42.30.110 and RCW 42.30.140
14 RCW 42.30
15 RCW 42.30
16 RCW 35A.12.160
8.6.a
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members present may adjourn that meeting to a later date.
5.14 Members of the Council may be excused from attending a City Council meeting
by contacting the Council President prior to the meeting and stating the reason
for his or her inability to attend. If the member is unable to contact the Council
President, the member shall contact the Mayor, who shall convey the message to
the Council President. Following roll call, the Presiding Officer shall inform the
Council of the member's absence, state the reason for such absence, and inquire
if there is a motion to excuse the member. This motion shall be nondebatable.
Upon passage of such motion by a majority of members present, the absent
member shall be considered excused and the Clerk will make an appropriate
notation in the minutes. Councilmembers who do not follow the above process
will be considered unexcused and it shall be so noted in the minutes. A motion to
excuse a Councilmember may be made retroactively at the next meeting.
Removal of a sitting Councilmember for three (3) consecutive unexcused
absences is authorized by RCW 35A.12.060.
5.15 Remote Attendance: Notification of the need to attend a meeting remotely shall
be made to the City Clerk by noon of the meeting day. When attending a council
meeting remotely, Councilmembers must have video and audio capabilities and
enable them during the meeting whenever possible. Any attendee (Council, staff,
or presenter) must enable their video and audio when speaking, unless technical
difficulties do not allow. Attendees must attempt to contact the technology
department to resolve any problems prior to the meeting. If the problem cannot
be resolved, the attendee must inform the Council President and/or the Mayor
prior to the meeting.
5.16 The City Clerk or an authorized Deputy City Clerk shall attend all Council
meetings. If the Clerk and the Deputy Clerk are absent from any Council
meeting, the Mayor shall appoint a Clerk Pro Tempore. The minutes of the
proceedings of the Council shall be kept by the City Clerk and shall constitute the
official record of the Council.
Section 6. Council Conduct.
The City Council finds that Councilmembers should seek to continually improve the
quality of public service and ensure public confidence in the integrity of local
government and its effective, transparent, and equitable operation. Councilmembers
have a public stage and privileged platform to show how individuals with contrasting
points of view can find common ground, demonstrate problem-solving approaches, and
achieve solutions that benefit the community as a whole. Central to these principles is
that civility and decorum shall apply to all Councilmember conduct in relation to city
business. To this end, the following Code of Conduct for members of the Edmonds City
Council is established.
6.1 General Conduct
8.6.a
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A. Councilmembers shall focus discussions and debates on vision, policies,
and their implementation.
B. No Councilmember shall dominate proceedings during Council or other
public meetings.
C. Personal, insulting, or intimidating language, body language and actions,
are not allowed. Councilmembers may raise a point of order for ruling by
the Chair or by the Body to address inappropriate remarks.
D. Ensuring that all meeting participants feel welcome is a vital part of the
democratic process. No signs of partiality, prejudice, or disrespect should
be evident on the part of Councilmembers toward any individual
participating in a public meeting. Every effort should be made to be
respectful in listening to Council, staff and public testimony and
discussions.
E. Technology allows words written or said to be distributed far and wide.
Councilmember written notes, voicemail messages, texts, email, or other
electronic communications, are public records and shall follow this code.
6.2 Conduct with City Staff, and the Council Legislative Assistant
The community is best served when the abilities, experience, and knowledge of
staff and contract employees work alongside councilmembers, and
councilmembers will value these resources and relationships by:
A. Using respectful language and avoiding aggressive tones.
B. Whenever possible, provide questions ahead of public meetings and
otherwise avoid surprises.
C. Recognize that calls and emails may not be returned outside of business
hours.
D. Expressing concerns about performance only to the Mayor, in the case of
staff, and the Council President, in the case of Council legislative aide.
E. Understanding that Council, as a legislative body, directs City business via
policy change initiated by majority Council vote only; councilmembers
acting individually shall refrain from directing staff or otherwise intruding
on the City’s administrative functions.
6.3 Conduct with Boards, Committees, Commissions, and Outside Agencies
8.6.a
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A. The City maintains several boards and commissions as a means of
encouraging and gathering community input. Residents who serve on
boards and commissions are a valuable resource to the City’s leadership
and shall be treated with appreciation and respect.
B. Councilmembers are appointed as non-voting members to serve as the
primary two-way communication liaison between the Council and boards,
commissions, and committees. Councilmembers are not to direct the
activities or work of the board, commission, or committee.
C. Councilmembers may attend any board or commission meeting to which
they are not appointed but shall do so as a member of the public. Personal
comments or positions, if given, will be identified as such and shall not be
represented as the position of the City or Council.
D. Councilmembers shall not contact a board or commission member to
lobby on behalf of an individual, business, or organization, with the
exception of the hearing examiner or architectural design board. It is
acceptable for Councilmembers to contact boards or commissions and
their members, so long as all interactions are in line with the Edmonds
Code of Ethics.
E. When attending a non-city sponsored event, meeting, conference, or other
activity, Councilmembers shall do so in an individual Councilmember
capacity only. Likewise, a Councilmember may be authorized to represent
the City only in compliance with RCW 35A.12.100.
6.4 Implementation, Compliance, and Enforcement
As an expression of the standards of conduct that best serve the City, the Code
of Conduct is intended to be self-enforcing and is most effective when members
are thoroughly familiar with it and embrace its provisions.
A. This Council Code of Conduct shall be included in the regular orientations
for newly seated Councilmembers. Members entering office shall sign a
statement affirming they read and understood the City of Edmonds
Council Code of Conduct.
B. The Code of Conduct shall be reviewed and reaffirmed annually by the
City Council.
C. When a breach of this code occurs, Councilmembers are encouraged to
remind one another of the Code of Conduct terms. These communications
may be documented with the subject line, “Code of Conduct Reminder.”
D. Repeated breaches, or egregious instances, may be dealt with according
8.6.a
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to the terms set out in the Council’s adopted Robert’s Rules of Order or
other applicable laws and regulations.
Section 7. Code of Ethics.
7.1 Code of Ethics. The purpose of a Code of Ethics is to strengthen the quality of
government through ethical principles which shall govern the conduct of the City
Council. To this end, the Council shall:
1. Be dedicated to the concepts of effective and democratic government.
2. Affirm the dignity and worth of the services rendered by government and
maintain a sense of social responsibility.
3. Be dedicated to the highest ideals of honor and integrity in all public and
personal relationships.
4. Recognize that the chief function of local government at all times is to
serve the best interest of all the people.
5. Keep the community informed on municipal affairs and encourage
communications between the citizens and all municipal officers.
Emphasize friendly and courteous service to the public and each other;
seek to improve the quality of public service, and confidence of citizens.
6. Seek no favor; do not personally benefit or profit by confidential
information or by misuse of public resources.
7. Conduct business of the city in a manner which is not only fair in fact, but
also in appearance.
Section 8. Public Testimony.
8.1 Public Hearings:
a. Individuals will be allowed three minutes to speak.
b. The Presiding Officer may allow additional time for receipt of written
testimony when needed.
c. The Clerk shall be the timekeeper.
d. Prior to closing the public hearing, the Presiding Officer shall inquire if
there are any additional speakers other than those that have signed up
and previously spoken, and if there are, they shall be allowed to testify.
8.2 Other Audience Comment at Regular Meetings
Audience comments are offered at the beginning of regular meetings. This is an
opportunity for members of the public to speak to any topic not listed as a public
hearing or closed record review.
8.6.a
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A speaker sign-up form will be at the entry table.
The procedures for the Public Hearing testimony in 8.1 A and C above are
generally followed for audience comment; 8.1 D is followed for audience
comment as time allows.
8.3 When large numbers of people are signed up to speak on the same topic, the
Presiding Officer may request that the group(s) select a limited number of
speakers to cover their view and then ask all those who agree with that position
to stand at the conclusion of each presentation.
8.4 Public testimony authorized in Section 8.2 and 8.3 may not include comments or
information on any quasi-judicial matter pending before the City Council, or on
any topic for which Council has closed the public record.
8.5 No person shall be allowed to address the Council while it is in session without
the recognition of the Presiding Officer.
8.6 It shall be unlawful for any person in the audience at a Council meeting to do any
of the following: Engage in disorderly, disruptive, disturbing, delaying or
boisterous conduct, such as, but not limited to, handclapping, stomping of feet,
whistling, making noise, use of profane language or obscene gestures, yelling or
similar demonstrations, which conduct substantially interrupts, delays, or disturbs
the peace and good order of the proceedings of the Council.17
8.7 Persons testifying shall identify themselves for the record as to name, City of
residence and any organization represented.
8.8 An instruction notice for speakers will be available at the meeting. Speakers will
be advised by the Presiding Officer that their testimony is being recorded.
8.9 Time cannot be donated by one speaker to another.
8.10 No person may use audience comment to promote or oppose any candidate for
public office. In election years, a campaign officially begins when a candidate
files their candidacy with the elections office and continues through the election.
Section 9. Motions.
9.1 Unless otherwise provided for by statute, ordinance, or resolution, all votes shall
be taken by voice and hand raise, except that at the request of any
Councilmember, a roll call vote shall be taken by the City Clerk.
17 Acosta v. City of Costa Mesa, 718 F.3d 800 (9th Cir. 2013), Id., at 816
8.6.a
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9.2 A motion must precede deliberation of an action item. A Councilmember should
make a motion, which is seconded by another Councilmember, on the topic
under discussion. If the motion is not seconded, it dies. Some motions do not
require a second: nominations, withdrawal of a motion, request for a roll call vote,
and point of order.
9.3 In case of a tie vote on a motion, the motion shall be considered lost. If the
motion is an item for which the Mayor may break the tie vote, the Mayor may
vote on the motion.
9.4 Motions shall be clear and concise and not include arguments for the motion.
9.5 Motions shall be reduced to writing when required by the Presiding Officer or any
member of the Council. All resolutions and ordinances shall be in writing.
9.6 After a motion has been made and seconded, Councilmembers may discuss
their opinions on the issue prior to the vote. If they wish to do so, they may state
why they will vote for or against the motion.
9.7 When the Council concurs or agrees with an item that does not require a motion,
the Mayor will summarize the Council's consensus at the conclusion of the
discussion.
9.8 A motion may be withdrawn by the maker of the motion upon consent of the
Council.
9.9 A motion to table is nondebatable. It requires a majority to pass. If the motion to
table prevails, the matter may only be "taken from the table" at the same meeting
or the next regular meeting.
9.10 A motion to postpone to a specific time is debatable, amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The motion
being postponed must be considered later in the same meeting or a specific
future meeting.
9.11 A motion to postpone indefinitely is debatable, is not amendable, and may be
reconsidered at the same meeting. It requires a majority to pass. The merits of
the main motion may be debated.
9.12 A motion to call for the question shall close debate on the main motion and is
nondebatable. This motion must receive a second and fails without a two-thirds
(2/3) vote. Debate is reopened if the motion fails.
9.13 A motion to amend is defined as amending a motion that is on the floor and has
been seconded, by inserting or adding, striking out, striking out and inserting, or
substituting.
8.6.a
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9.14 When the discussion is concluded, the motion maker, Mayor, or City Clerk, shall
repeat the motion prior to voting.
9.15 The City Council votes on the motion as restated. If the vote is unanimous, the
Mayor shall state that the motion has been passed unanimously according to the
number of Councilmembers present, such as "7-0" or "6-0." If the vote is not
unanimous, the Mayor shall state the number of Councilmembers voting in the
affirmative and the number voting in the negative and whether the motion passes
or fails.
9.16 Personal involvement in an issue coming before Council shall be a trigger to
consult with the City Attorney regarding possible conflict of interest/need for
recusal from that council business item. If such conflict of interest or an
appearance of fairness question under state law 18 is established, the
Councilmember shall recuse themselves from the issue and shall leave the
Council chambers during discussion and voting on the issue. That
Councilmember shall be considered absent when voting occurs.
9.17 If a member of the Council is silent on a vote, it shall be recorded as an
affirmative vote. If a member of the Council abstains, it shall be recorded as an
abstention and not included in the vote tally.
9.18 No vote may be cast by proxy.
9.19 Once the vote has been taken, the discussion is closed. It is not necessary for
Councilmembers to justify or explain their vote. If they wish to make their
positions known, this should happen during the discussion preceding the vote.
9.20 After the question has been decided, any Councilmember who voted in the
majority may move for a reconsideration of the motion. The motion for
reconsideration must be made at the same or next regular meeting.
9.21 The City Attorney, in consultation with the City Clerk, shall decide all questions of
interpretations of these policies and procedures and other questions of a
parliamentary nature which may arise at a Council meeting. All cases not
provided for in these policies and procedures shall be governed by the current
edition of Robert's Rules of Order. In the event of a conflict, these Council rules
of procedures shall prevail.
Section 10. Items Requiring Four Votes. The passage of any ordinance, grant or
revocation of franchise or license, any resolution for the payment of money or approval
of warrants shall require the affirmative vote of at least a majority of the whole
18 RCW 42.36 and RCW 42.23.020
8.6.a
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membership of the Council (4 votes).19
Section 11. Items Requiring a Unanimous Vote. An ordinance must be adopted
unanimously where both of the following conditions exist: 1) the ordinance is subject to
referendum under RCW 35A.11.090, as limited by Leonard v. City of Bothell, 87 Wn.2d
847, 852–53, 557 P.2d 1306, 1310 (1976) (“If the grant of power is to the city as a
corporate entity, direct legislation is permissible insofar as the statute is concerned. On
the other hand, if the grant of power is to the legislative authority of the city, the initiative
and referendum are prohibited.”), and similar case law, and; 2) the ordinance is
proposed to take immediate effect under RCW 35A.11.090(2).
Section 12. Council Representation.
12.1 Once the City Council has taken a position on an issue, all official City
correspondence regarding the issue will reflect the Council's adopted position.
12.2 City letterhead, email and other city resources shall not be used for
correspondence of Councilmembers representing a dissenting point of view from
an official Council position.
12.3 As a matter of courtesy, letters to the editor, or other communication of a
controversial nature, which do not express the majority opinion of the Council,
shall be presented to the full Council prior to publication.
Section 13. Reimbursement of Expenses.
13.1 Council adopted the City of Edmonds Employee Expenses, Volunteer
Recognition and Reimbursements Policy20 for application to Council as
enumerated therein.
In addition to the option of prior approval of training course-by-course as outlined
in Section VI of the Policy, a Council President may also pre-authorize trainings
relevant to the councilmember role up to a pre-authorized budget amount per
councilmember annually.
Section 14. Suspension and Amendment of Rules.
14.1 Any provision of these rules not governed by state law, City code, fundamental
parliamentary principle, or other statute or rule may be temporarily suspended by
a majority vote of the Council.
14.2 It is the intent of the City Council that the rules of procedure be periodically
19 RCW 35A.12.120
20 Resolution 1516, November 1, 2022
8.6.a
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reviewed as needed or during odd-numbered years. These rules may be
amended, or new rules adopted, by a majority vote of the Council, provided that
the proposed amendments or new rules shall have been distributed to Council at
least two weeks prior to such action.
ADOPTED BY:
RESOLUTION NO. 1562
AMENDED BY:
RESOLUTION NO. 1565
8.6.a
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City Council Agenda Item
Meeting Date: 02/4/2025
Public Hearing on Interim Ordinance for Neighborhood Centers and Hubs
Staff Lead: Shane Hope
Department: Planning & Development
Preparer: Heather Lakefish
Background/History
An interim (temporary) ordinance for Neighborhood Centers and Hubs was adopted on January 14,
2025, to implement key policies in the 2024 Comprehensive Plan. Action by the City Council had been
preceded by discussion (and inclusion of ordinance amendments) on January 7 and January 14. (See
attached minutes.)
The interim ordinance expires in six months, unless extended by the City Council. A more permanent
ordinance will be considered before then to replace the interim version.
An interim ordinance is a temporary way to adopt regulations to meet a time-sensitive goal. In this case,
it was the quickest way to comply with state requirements for accommodating needed housing in both
the City's comprehensive plan and its development regulations by the due date of December 31, 2024.
While the deadline for the Comprehensive Plan was met, interim regulations for neighborhood centers
and hubs were adopted as soon thereafter as possible and submitted to the state.
Under state law, a public hearing must be held on any interim ordinance within 60 days of its adoption.
The hearing for the interim Neighborhood Centers and Hubs ordinance was scheduled for February 4.
Input from the public hearing will be considered in the drafting of a more permanent (replacement)
ordinance. Additional community engagement to help inform the replacement ordinance is also
planned.
Staff Recommendation
Hold the public hearing and consider public comments.
[These comments will also be considered as part of the input for developing a longer-term ordinance.]
Narrative
In the 2024 Edmonds Comprehensive Plan, four neighborhood centers and five neighborhood hubs were
designated to provide opportunities for small-scale multifamily housing and commercial uses at the
neighborhood level.
Each neighborhood center or hub has specific boundaries and maximum height restrictions, as shown in
Figure 2.5 of the Edmonds Comprehensive Plan. (See map attachment.) The four neighborhood centers
are: Medical Expansion District, Five Corners, and Firdale. The five neighborhood hubs are: North Bowl,
East Seaview, West Edmonds Way, South Lake Ballinger, and Maplewood.
Multifamily housing is generally less expensive for families and idividuals than detached sing-family
houses. (Not only is having more such housing desirable for local reasons, meeting the need is also
9.1
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required by the state.) At the same time, additional opportunities are created for small-scale
commercial uses, including cafes and coffee shops, which can serve as neighborhood gathering places
and provide vibrancy that enhances local quality of life. Such commercial uses mean that people in the
neighborhood have the option to walk or bike to these nearby locations and need not drive for
everything. Avoiding at least some driving means that less pollution goes into the air and water and
helps protect our climate. Adding businesses also increases the city’s tax base without adding to
residents’ taxes.
To implement the Comprehensive Plan’s provisions for neighborhood centers and neighborhood hubs,
an interim ordinance was adopted. The interim ordinance established a new development code chapter:
Chapter 16.120 Neighborhood Centers and Hubs (NCH). (See attached code chapter.)
The chapter provides temporary regulations for the designated Neighborhood Centers and Hubs. (NOTE:
Of course, other city regulations also apply, such as for critical areas..) The following components
comprise the interim NCH code chapter:
§ Purpose (providing for neighborhood-scale multifamily and commercial uses, with walkability
and open spaces)
§ Effect and applicability (so that it is specific to the neighborhood centers and hubs as designated
in Figure 2.5 of the Comprehensive Plan)
§ Definitions (to explain key terms specific to the chapter)
§ Subdistricts (recognizing three types from the Comprehensive Plan: Mixed Use 3, Mixed Use 4,
and Mixed Use 5)
§ Uses (providing for primary uses, such as multifamily and commercial and for secondary uses,
such as ADUs and home occupations)
§ Site development standards (including the maximum number of stories consistent with the
Comprehensive Plan but translated into a corresponding number of feet--and requiring a
"transition zone" for stepping back building height so that it does not exceed 30 feet where the
site abuts or is across the street from a single-family zone)
§ Community benefit for an incentive floor (these are the requirements that would apply when
one "incentive floor" (i.e.,a "bonus floor") is proposed; however, an incentive floor is only
allowable if all community benefit requirements are met and only in those locations identified for
that option in the Comprehensive Plan. An incentive floor is not allowed within the transition
zones. Note: The Comprehensive Plan allows an incentive floor in just a few of the centers and
hubs. )
§ Multifamily building types (including condominiums, apartments, and townhomes of at least four
units)
§ Design standards (basic design standards, for example, to ensure a good amount of glazing to on
the street-facing building facades, which helps provide an attractive appearance and encourages
"eyes on the street," and other provisions, such as providing a pedestrian zone between the
street and the buildings)
§ Signage (setting limits on signage)
§ Motor vehicle parking (requiring minimum off-street parking spaces)
§ Bicycle parking (requiring bicycle parking, consistent with requirements for similar types of
development)
§ Electrical vehicle charging (requiring electric vehicle charging infrastructure, consistent with
9.1
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requirements for other zoning districts)
Lot sizes in the neighborhood centers and hubs vary, but 8000 square feet is a common size, similar to
lots in nearby single-family zones. Likely, any development for commercial or multifamily residential
development would occur one lot at a time, over a period of twenty years.
Next Steps
A public hearing on the interim ordinance will be held February 4. In part, comments at the public
hearing can help identify key issues that should be considered further as a longer-term ordinance is
developed.
Other community engagement activities and opportunities for comments will provided too. As a start, a
new website provides initial information at:
<https://www.edmondswa.gov/government/departments/development_services/planning_division/cod
e_modernization/2025_code_updates. This website will be updated as more activities and information
area identified. As usual, Planning Board review and advice will be part of the process.
One of the topics to be considered is whether some issues should be treated differently among the nine
neighborhood centers and hubs. For example, for centers along a major arterial, such as Highway 99 or
SR 104, it may be appropriate to allow hotels, while this type of commercial use may not be appropriate
for neighborhoods that have different characteristics. Also, Westgate and the Medical Expansion District
overlap with previous planning efforts and will need to be examined in that light.
Taking into account the range of information and input, a longer-term ordinance will be drafted,
probably by April. Some components of it may be similar to the interim ordinance, while other
components may change. This next draft will then go through further review, input, and one or more
public hearings. Additional refinements could be considered.
The final version needs to provide the right balance between neighborhood continuity and realistic
options for multifamily, commercial and mixed-use development, consistent with the Comprehensive
Plan. Adoption of the longer-term ordinance is targeted for May.
Attachments:
Centers and Hubs Maps
16.120.ECDC.Rvsd.Fnl.4.Clean
Excerpt from Jan 7th Council Meetings Centers & Hubs
Excerpt from January 14 Council Meeting Centers and Hubs
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