2024-11-19 Council PPW MinutesPARKS & PUBLIC WORKS COMMITTEE MEETING
November 19, 2024
Elected Officials Present Staff Present
Councilmember Susan Paine (Chair) Phil Williams, Acting Public Works Director
Councilmember Michelle Dotsch Angie Feser, Parks, Rec., & Human Serv. Dir.
Council President Olson (ex-officio) Todd Tatum, Community, Culture & Econ. Dev. Dir.
Rob English, City Engineer
Frances Chapin, Arts & Culture Program Mgr.
Thom Sullivan, Facilities Manager
Mike De Lilla, Senior Utilities Engineer
Sharon Cates, City Attorney's Office
Scott Passey, City Clerk
CALL TO ORDER
The Edmonds City Council PPW Committee meeting was called to order virtually and in the City Council
Conference Room, 121 — 5th Avenue North, Edmonds, at 1:30 pm by Councilmember Paine. The
agenda was amended to move Item 8, Frances Anderson Center Investment Grade Audit, to follow
Item 2 on the agenda.
2. COMMITTEE BUSINESS
1. Boys & Girls Club Buildinq Design - Second Review
Ms. Feser explained the City of Edmonds and the Boys & Girls Club (BGC) have a ground lease for a
12,000' footprint inside Civic Park. The BGC has been fundraising and is close to building a new facility.
The ground lease includes a requirement for the council to review the building design related to
aesthetics and how it fits into the park. The design has been modified in response council comments,
questions and concerns at the first review in July 2023. The packet includes a detailed response by the
architect to issues raised as well as building elevations and views and a view of concrete stairs proposed
to be added inside the park property. If council is agreeable to the stairs, there will be a separate
agreement with the BGC closer to construction outlining the site disturbance in the park related to the
stairs.
Bill Tsoukalas, Executive Director, BGC of Snohomish County, reviewed responses to issues raised by
council in July 2023:
• Solid north wall - 5 recesses on that side of building. Work with Arts Commission to insert artwork
• Solar panels - Plan to include
• Historic nature of current building, retain aspects via signage/photos inside new building and
use of existing gym floor in interior design
• Activity on rooftop such as a garden — building already exceeds height limit and there is an issue
of safety with kids on the roof
• Build around existing fagade - Not possible, will be demolishing the entire building
• Access to gym from park - Proposed staircase
• Roll up doors facing 6th - Not sure will be doable for safety reasons
• Building size - 16,000 square feet, 2 stories on activity side. Half of building is gym and other
half is activity (2 floors, 4,000 square feet each)
Adam Clark, Architect, reviewed:
• Building site Plan
11/19/24 PPW Committee Minutes, Page 2
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o Blue line is outline of existing club
o Red line is outline of footprint in lease
0 2' x 11' notch originally presumed for fire access, fire department has indicated not needed
o Entry to building across from play structure, restroom, etc.
0 10' easement for access to power transformer for PUD and power easement along walkway
■ Working with PUD on easements, hopefully allow stairs over easement
o New sidewalks in front,
• Main Floor Plan
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MAIN FLOOR RAN
o Main entrance facing south into the park
o Restrooms, kitchen facilities, office space, gym storage, control area, and community flex
space for meeting or club activities
o Gym includes 2 short courts, 1 full size regulation basketball size court and a volleyball court
■ Clear height for volleyball inside a building is 23'. Maximum height on site is 25'. Structure
to support roof and still have clear height will be closer to 28-30'. Process with city after
11/19/24 PPW Committee Minutes, Page 3
council approval is a conditional use permit where that will be addressed as well as the
20' setback from the street
• Upper floor Plan
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o Above southerly portion of building
o Contains two ECEAP classrooms, game and computer areas, mechanical space and
walkway with windows looking down on gym
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11/19/24 PPW Committee Minutes, Page 4
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11/19/24 PPW Committee Minutes, Page 5
Mr. Tsoukalas explained the intent of the stairs was for the building to be part of the park; the stairway
will provide an easier pathway for park users. Mr. Clark added the stairs will also alleviate people
walking through the landscaping.
Questions and discussion followed regarding ADA access, cost of the stairs (funded by the BGC),
whether the ramp is ADA compliant, and Architectural Design Board review.
Committee recommendation: Full council
2. Yost Park Update
Ms. Feser relayed Council President Olson requested an update on the Shell Creek Study in Yost Park.
The project is an existing conditions analysis of the wooded area from the pool north due to issues with
erosion under bridges, age and structural condition of bridges, and the historic concrete weir. The trail
system in Yost also contributes to erosion and sediment in the stream. It is best to look at the full
situation including a critical areas report, a cultural resources analysis, and trail system evaluation which
could be used in obtain permits for any future work in the stream. The study will help identify mitigation
opportunities as well as provide habitat and environment protection and enhancement of the entire area.
The original plan was to do that work 2nd quarter 2024; the RFP was drafted, but staff paused due to
work on the budget process. Realizing in July/August there would be substantial staff cuts in the
department, she was hesitant to move the project forward due to uncertainty regarding staffing
capabilities. She was waiting for budget adoption to see what staffing resources will be available in 2025
before starting the project.
Questions and discussion followed regarding timing of an update to full council, concern with hiring a
consultant and then pausing the project, and disappointment staff did not check with council regarding
the decision to pause.
Committee recommendation: Update
8. Frances Anderson Center Investment Grade Audit
Mr. Williams relayed the original agenda topic was the results of investment grade audit, but due to time
constraints, that will be delayed until January. He provided background on the investment grade audit,
a proposal was provided by McKinstry in March 2023, presented to the PPW Committee on June 13,
2023 where a presentation to council was recommended. That occurred on June 27, 2023 and council
unanimously approved the scope of the investment grade audit and the $92,500 budget. The contract
was signed in August and McKinstry began work in September 2023. A decision package was prepared
to move the funding into 2024, but for some reason it was not included in the budget. With an investment
grade audit, no billing occurs during the audit as it typically turns into an ESCO project. In this case,
that did not happen and will not happen so the bill for the audit needs to be paid.
The investment grade audit of the FAC was in response to the Clean Building Act passed by the state
in 2022 related to decarbonizing and reducing energy use in public buildings, beginning with large
buildings progressing to smaller and smaller buildings. There is a process of measurement and
verification to show how buildings score. If a building scores below the established standard, no ESCO
project is required to reduce the energy usage index (EUI). FAC has no cooling, heat is provided by
inefficient diesel -fueled boilers which the audit identified as a very significant project ($9+M). The
consultant did a preliminary assessment of the EUI using 2018/2019 data; based on preliminary data,
FAC is under the maximum score.
Questions and discussion followed regarding updating the EUI in 2028, having an ESCO project shovel -
ready project if grant funding becomes available in the future, whether the FAC project is on the
11/19/24 PPW Committee Minutes, Page 6
Facilities CIP, impact that decisions regarding the FAC will have, staff's proposal to pay for the
investment grade audit in 2024 using bond funds, consulting with legal whether bond funds can be
used, purpose of the investment grade audit to prepare for replacing the FAC boilers, and the budget
carryover that apparently wasn't approved.
Committee recommendation: Full council
3. Int'I District Banner Update
Ms. Chapin relayed Councilmember Paine was on the selection committee and Councilmember Nand
requested a council update on the banners. She review the process; an RFQ was approved by council
and requests for artists were issued, 21 artists applied, the selection committee selected 7 artists to
create 3 design concepts which were reviewed by the selection committee. The committee narrowed
the artists to 5 and 5 designs. The result was a total of 8 designs, 6 repeat twice and 2 are individual
for a total of 14 banners. Similar to the gateway sign, the design process was contracted out to individual
artists, but the City will fabricate and install the banners and banner arms on the red poles in
International District. The goal is to install them in spring 2025. She displayed and described the location
and design of the panels:
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Committee recommendation: Full council
4. Creative District Gateway Art Project
Ms. Chapin advised Council President Olson was on the selection panel. The WA State Arts
Commission Creative District grant requires this project, artwork for the Anway Park by the ferry holding
lanes, be completed by June 2025. The public art process requires providing a final recommendation
to city council with a public hearing before the contract with the artist can be signed. To have adequate
time for the selected artist to fabricate and install the artwork, staff is requesting review of the final
artwork proposal on the December 10 agenda along with a public hearing. The artist not yet been
selected; December 10 would be a placeholder to advertise the public hearing. Funding for the project
is the WA State Arts Commission Creative Districts grant and a matching donation from the Edmonds
Arts Festival Foundation.
11/19/24 PPW Committee Minutes, Page 7
Three artists will present their artwork proposals at a public meeting in the Plaza Room on November
22 at 5 pm. The public's comments will be considered in the selection committee's final
recommendation. Discussion followed regarding the public art process.
Committee recommendation: Full council with public hearing.
5. Presentation of an Interlocal Agreement with Snohomish County and Mountlake Terrace
to Renew an On -Going Water Quality Monitoring Program for Lake Ballinger
Mr. De Lilla explained this is a renewal of an existing ILA between Edmonds, Mountlake Terrace and
Snohomish County to monitor Lake Ballinger water quality. This is part of Snohomish County's
LakeWise program that monitors various water bodies. The $6,025 cost is shared between Edmonds
and Mountlake Terrace ($3,012.50 each). Citizen volunteers who live on the lake who have been trained
by Snohomish County in water sampling, detecting algae bloom, measuring water temperature, etc.
assist with monitoring. The program occurs May — Oct and two samples/month are collected. The ILA
is for 5 years, includes a do not exceed cost because there can be emergencies such as algae blooms
that exceed normal monitoring. The use of volunteers and Snohomish County providing the equipment
helps keep the cost of this program low. Discussion followed regarding highlighting this program and
the use of volunteers in the future.
Committee recommendation: Consent Agenda
6. Subaward Safety Action Plan Agreement between Puget Sound Regional Council and City
of Edmonds
Mr. English advised this was originally presented to the PPW Committee in June, a grant partnership
with 10 other cities through PSRC. The City received a $300,000 federal grant; the total project cost is
$375,000 and a 20% local match is required. The Safety Action Plan analyzes the City's baseline
accident history (types, locations, severity, type of user, speed studies as needed) and identifies
solutions. There is also public outreach and a review of existing policies related to developing a Vision
Zero Framework to hopefully reduce roadway accidents within the City. The scope will need to be
updated because this was originally intended to begin this fall but was delayed due to staff capacity, to
review funding in Fund 112 (originally funded from Fund 125), and completion of the Transportation
Plan. The project is in proposed 2025 budget. The action item tonight is approval of the subaward
agreement with PSRC; with adoption of the 2025 budget, this study would begin in 2025.
Questions and discussion followed regarding funding available in Fund 112, restricted funds in Fund
112 (impact fees), support for this study due to fatalities on Highway 99, studying safety issues citywide,
and a updating the scope.
Committee recommendation: Consent Agenda
7. Presentation of Professional Services Agreement Supplement for Phase 12 (2025) & 13
(2026) Sewer Replacement
Mr. English reported the initial agreement with David Evans and Associates for Phases 12 and 13 was
approved in March 2024. The initial $237,000 fee was for assessment of sites and 30% design; that
process is nearing completion. This is a supplemental contract for final design, bidding and construction
support for Phase 12. The scope of work is approximately 9,000 lineal feet, most of which is cured in
place pipe (CIPP) which does not require excavation. The total fee for this phase is approximately
$199,000; there is unspent budget from the initial phase of $95,794 so the supplemental is for
approximately $104,000. All costs will be paid by the sewer utility fund.
11/19/24 PPW Committee Minutes, Page 8
Committee recommendation: Consent Agenda
9. Proposed Ordinance Amending ECC 18.00.050 & 18.00.060
Mr. English relayed this is related to apprentice requirements; state law was changed to require 15%+
goal on Public Works contracts as of July 1, 2024. That goal would be implemented over a period of
time; the initial threshold for 2 years will be projects over $2M, that threshold will be lowered to $1.5M
in July 2026, and lowered to $1 M 2 years later. Although this is a requirement, there is an option for the
contractor to obtain a partial waiver of the requirement if a good faith effort is made and depending on
the circumstances. The proposed code will align with the City's recently approved purchasing policy as
well as state law. The City will be working with the Department Labor & Industries to report on apprentice
utilization and contractor oversight. This program requires the City include a penalty and incentive
program in its contracts and bid documents. The contractor can state the cost difference for utilizing
apprentices. Staff will be working to include this new requirement in the City's boilerplate contracts. The
ordinance in the packet will be streamlined to reference state law so if state law changes, changes can
be handled via amending the purchasing policy instead of amending the code.
Ms. Cates explained with the new state law, utilizing apprentices goes from a goal to a requirement and
the City must ensure contractors and subcontractors are following state law. She agreed the ordinance
can reference state law and the purchasing policies to keep the code at a higher level.
With regard to updates to ECC 18.00.060, the responsibility criteria, those have been updated in state
law and in the purchasing policies. The purpose is to ensure bidders understand they have to have
certain licenses before bidding on projects and ensure bidders understand the apprenticeship
requirements, prevailing wage requirements, and ensuring contractors are not willfully violating the
protections the legislature put in place.
Questions and discussion followed regarding support for referencing state law and for implementation
via purchasing policy, what happens if no apprentices are available, intent of the state law to encourage
more apprenticeship programs, Washington State Apprenticeship Training Council's responsibility for
developing and approving training programs, redrafting the ordinance to reference state law, how City
are notified of changes in state law, and amending the purchasing policies to reflect changes in state
law.
Committee recommendation: Full council
3. ADJOURNMENT
The meeting was adjourned at 2:49 pm.
SCOTT PASSEY; CLERK