2024-11-25 Sister City Commission MinutesEdmonds Sister City Commission MINUTES
Monday, November 25, 2024
6:00 — 7:00 pm
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Pos. 1 Karen Reid
Pos. 2 Katy Renz
Pos. 3 Kiwa Tashiro
Pos. 4 Anne Nadreau
Pos. 5 OPEN
Pos. 6 Samantha Hopper
Pos. 7 lyoko Okano
Pos. 8 Michele Fellows
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Pos. 9 Yuri Nishiyama
Pos. 10 Karyn Heinekin
Pos. 11 Colin Torretta
Pos. 12 OPEN
In -person attendance: Katy Renz, Samantha Hopper, Karen Reid, Karyn Heinekin, Colin Torretta, Yuri
Nishiyama
Virtual attendance: Michele Fellows
Absent: Anne Nadreau (ex.), Kiwa Tashiro (ex.), lyoko Okano (ex.)
Staff Liaison: Carolyn LaFave
Call to Order: Katy Renz at 6 pm
Guests: none
Administration:
1. Land acknowledgement: Katy Renz
2. Approve/Amend Minutes: Motion to approve October meetings minutes was made by Karyn,
seconded by Colin, and approved unanimously.
3. Approve/Amend Agenda: Motion to approve the November agenda was made by Colin, seconded by
Sam, and approved unanimously.
New Business:
1. Election of officers: Colin and Karen were nominated and voted unanimously as Co -Chairs for 2025,
and Karyn Heinekin was nominated and voted unanimously as secretary so will continue in that role
Continued Business:
1. 2025 student exchange — Hekinan has responded and agreed to cancelling. They expressed that they
are looking forward to meeting virtually in 2025 and resuming the exchange in 2026.
2. Reviewed the adult exchange policy which will be presented to Council on Tuesday, 11/26
3. Karyn will be presenting the ESCC 2024 Report and providing a recap of the 2024 student exchange
Council on 11/26
4. 2025 retreat planning
a. agenda ideas
i. 2025 workplan
ii. Non-profit status — what would it look like for Commission
iii. Budget information
iv. Fundraising
v. Community outreach
vi. Meeting start time — possibly later
vii. Roles and responsibilities for Commission members
viii. Social media presence
b. Potluck dinner
i. Pulled pork — Karen Reid
ii. Coleslaw — Karyn H
iii. Chips —Yuri
iv. Dessert — Smantha and Katy
v. Other items needed
1. Rolls
2. Side dishes
Meeting was adjourned at 7:00 pm
Next meeting is the retreat on January 27, 2025, from 6 — 8 pm