HomeMy WebLinkAbout2025-03-11 Council PacketAgenda
Edmonds City Council
REGULAR MEETING
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
MARCH 11, 2025, 6:00 PM
Edmonds City Council Agenda
March 11, 2025
Page 1
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1. CALL TO ORDER/FLAG SALUTE
2. LAND ACKNOWLEDGEMENT
WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH
(SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME
IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE
RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR
SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER.
3. ROLL CALL
4. PRESENTATIONS
1. Hearing Examiner Annual Report (10 min)
2. Mayor's Finance Update (10 min)
5. APPROVAL OF THE AGENDA
6. AUDIENCE COMMENTS
THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE
AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO
THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A
COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL-
UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE.
7. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Committee A Meeting Minutes March 4, 2025
2. Approval of Council Meeting Minutes March 4, 2025
Edmonds City Council Agenda
March 11, 2025
Page 2
3. Approval of payroll and benefit checks, direct deposit and wire payments.
4. Approval of claim checks.
5. First Responder Flex Fund
6. Snohomish Regional Drug Task Force ILA (SRDTF)
7. Contract with JCI Jones for Sodium Hypochlorite for the Wastewater Treatment Plant
8. Authorization to purchase (1) 2025 Elgin Crosswind Sweeper
8. PUBLIC HEARING
1. Public Hearing - Interlocal Agreement with the City of Marysville for Surplus Vehicle Sale (30
min)
9. COUNCIL BUSINESS
1. Authorization for Mayor to Sign Interlocal Agreement with the City of Marysville for Surplus
Vehicle Sale (5 min)
2. 2024 Transportation Benefit District Report (10 min)
3. 2025 Code Updates: Community Activities and Information (25 min)
4. Local Government Investment Pool Resolution (10 min)
10. COUNCIL COMMENTS
11. MAYOR'S COMMENTS
ADJOURNMENT
City Council Agenda Item
Meeting Date: 03/11/2025
Hearing Examiner Annual Report
Staff Lead: Mike Clugston
Department: Planning Division
Preparer: Michael Clugston
Background/History
The City uses a hearing examiner to review and make quasi-judicial decisions on 1) Type III-A and III-B
land use applications and 2) appeals of Type II-A and II-B land use applications, as identified in ECDC
Table 20.01.003(B). Per ECC 10.35.010(G), "every year during the first quarter, the hearing examiner
shall prepare and present an oral and written report to the city council outlining the actions of the
hearing examiner during the preceding calendar year," the purpose of which is "to enable the city
council and the hearing examiner to coordinate land use policy and philosophy."
Narrative
Hearing Examiner Phil Olbrechts will present his annual report for the period since the last report was
issued in February 2024.
Attachments:
2024 Annual Report
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MEMORANDUM
DATE: March 4, 2025
TO: Edmonds City Council
FROM: Phil A. Olbrechts – Hearing Examiner
RE: 2024 Annual Report
SUMMARY: Nine hearing examiner decisions have been issued since the last annual report to
the City Council issued in January, 2024. Four of those projects drew some neighborhood
concern and questions. Consistent with past precedent the planning staff and hearing examiner
have strictly construed variance and reasonable use criteria to maintain the high-quality built
environment of the Edmonds community and also protect environmental resources. Each
decision is addressed in reverse chronological order below. A couple code amendments are
suggested at the end of this report.
High Point Preliminary Plat. (2/28/25) Approved 7-lot preliminary plat located at 18500 High
Street. The proposal generated considerable public opposition. Their biggest concerns centered
upon traffic impacts and poor water pressure. City staff did a good job in addressing all of the
concerns during the public hearing. Staff identified that they found that water pressure wouldn’t
be affected by the proposal and that some measures have been taken to calm traffic on the roads
accessing the plat. The Examiner added a condition of approval requiring an assessment and
mitigation for safe walking conditions to off-site school bus stops. This is a standard
requirement imposed upon developments in other jurisdictions.
Notice of Violation Appeal Factory Direct Tire. NOV sustained with its $100 fine. The NOV
alleged that Factory Direct Tire was operating in violation of International Fire Code Section
(IFC) 3405.4 by storing tires within fifty feet of a building and property lines and IFC 3405.5
by storing tires within 40 feet of grass and weeds. The violation site had been used for a tire
business at least since 1971. The owner relied heavily upon the fact that the City of Seattle had
amended its fire code to permit his type of outdoor tire storage. In an NOV appeal the examiner
has no authority to waive City code requirements or to ignore them because another city has
different standards.
The NOV decision explored all available options to enable the business to continue. These
included securing a code amendment, establishing nonconforming use rights or acquiring a
waiver from the fire marshal. As identified in the NOV decision, none of the options looked
very promising1. The City was placed in a position where it had to pursue code enforcement
because it had been made aware of the violation. Cities can incur liability for failing to enforce
code violations that serve as fire hazards.
1 A council approved code amendment would have necessitated a finding that the amendment essentially did not
increase fire hazard.
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Examiner Annual Report - 2
Firdale Village Daycare Conditional Use (11/7/24): Approved conditional use permit to
expand the space of the existing daycare center at Firdale Village. The added area is relatively
modest compared to the bulk and scale of surrounding buildings. An outdoor play area could
add to neighborhood noise but is shielded from that impact with numerous trees lining the
perimeter. Unamplified voices are also exempt from the City’s noise ordinance
Mattson Reasonable Use (11/5/24): Approved reasonable use request upon reconsideration.
Reasonable economic use variance to construct a single-family home at 963 Main Street within
the 110-foot buffer of a Category III wetland and the 100-foot buffer of a Type F Stream. The
decision was originally denied because the proposal was not found to sufficiently reduce
building size to qualify as minimum reasonable use under reasonable use criteria. The denial
decision invited the applicant to request reconsideration with a smaller proposed home size. The
applicant made the reconsideration request with a smaller home size and that request was
approved.
In the reconsideration request the applicant proposed 3:1 mitigation, which exceeded the City’s
code requirement for 1:1 mitigation. The applicant’s reconsideration request also included a
wetland study that also included the 3:1 mitigation ratio. The approval was thus based upon 3:1
mitigation. However, the applicant submitted a revised reconsideration request a few days after
his initial request later to reduce the proposed mitigation to 1:1. The wetland study was not
revised to reduce the mitigation to 1:1. The revised reconsideration request along with several
other documents were all emailed to the examiner at the same time. The examiner did not see
the revised request and approved the reconsideration request as originally proposed with 3:1
mitigation. The applicant appealed the 3:1 mitigation to superior court and the City entered into
a stipulated court order reducing the 3:1 mitigation to 1:1 mitigation.
Northwest Garden and Stone Conditional Use (10/24/24): Approved conditional use permit
to authorize outdoor storage for a garden and stone store to be located at 24200 76th Ave W.
Some neighborhood concern was raised about noise impacts. The City’s noise ordinance was
found to adequately address that impact.
Mayberry Setback Variance (10/12/24): Approved variance to reduce street setback for a
home located 1402 10th Pl N. from 25 feet to 19 feet to accommodate a code compliant entry
stairway. The front door was located several feet above grade and built and permitted in 1967.
The stairway was subsequently replaced without a building permit. The replaced stairway also
violated rise over run standards. The only way to replace the stairway with a stairway that
complied with rise over run standards was by encroaching into the front yard setback.
Azad Setback Variance. (9/3/24). Partially approved setback variance to reduce the 25-foot
street setback to 0 feet for frontage on Birch Street and to reduce the 25-foot street setback to 8’
4” along 100th Ave W. The encroachment were existing illegally constructed encroachments for
a single-family home located at 1251 Birch Street. The variances were denied except that a
garage addition was allowed to encroach into the street setback up to 15 feet from the Birch
Street front property line. The home was built in 1958. Staff had no records of what was
approved in the original construction. Aerial photographs suggested that at least a portion of the
garage encroachment had been legally constructed. On this basis staff recommended approval of
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Examiner Annual Report - 3
a portion of the garage encroachment. Unique circumstances justifying the variance were the
lack of records caused in part by annexation of the property into the city and the fact the lot has
two street frontages on opposite sides that limits development.
Lawrence and Warinner-Kent Setback Variance. (5/9/24). Denied setback variance to
reduce ten-foot side yard variance to zero feet to enable the construction of an addition over an
existing deck and garage. The proposed setback was actually more than ten feet from the side
property line but only 0 feet from an access easement. The City’s zoning standards set setbacks
under such circumstances from the access easement. Staff had recommended approval of the
variance. A neighboring property owner strongly opposed the project on the basis that it would
adversely affect her property value. The addition blocked part of the neighbor’s territorial views.
Given the strong precedent of past City decisions strictly applying variance criteria and the
variance criterion prohibiting adverse impacts to neighboring properties, the variance was
denied.
Port of Edmonds Boardwalk Shoreline Permit. (4/25/24). Approved shoreline substantial
development permit and design review to reconstruct and renovate an approximately 900-foot-
long section of deteriorated waterfront boardwalk (North Portwalk) at the Port of Edmonds
Marina. The approval also included repair of a segment of seawall that extends between the
Port of Edmonds Administration Building and Olympic Beach. T
2024 Lessons learned: 2024 raised a couple issues that some day should be addressed in the
City’s municipal code.
(1) Hearing Examiner Rules of Procedure. The ECDC currently doesn’t authorize hearing
examiner rules of procedure. Detailed procedural rules generally aren’t critically
necessary but can provide added predictability to the review process.
As highlighted in 2024 one area where rules can make an important difference is
providing a right of intervention in administrative appeals. The ECDC limits
participation in administrative appeals to the appellant, applicant and City. See ECDC
20.06.110B. This limitation is fairly standard in most cities and counties. It assures that
the appeal proceeding is limited to the appeal issues. It also facilitates resolution of
issues in prehearing motions and other actions outside of the appeal hearing itself.
However, sometimes residents excluded from an appeal can be significantly affected by
the outcome in a manner that separates them from the general public. In some
circumstances they may have a constitutional right to participate. The City lacks a
process for allowing such individuals to participate. Hearing examiner rules often
address intervention by setting criteria for approving intervention and adopting
procedures for how the requests are to be made.
Hearing examiner rules can be subject to City Council approval by resolution. The City
Council could amend the ECDC to authorize adoption of hearing examiner rules by City
Council resolution.
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Examiner Annual Report - 4
(2) Decision time limits. The ECDC is singularly unique amongst the Examiner’s 35 clients
in that it only gives ten days to go through a reconsideration process and one day to issue
a decision on an NOV appeal. The deadlines should be extended to ten days from close
to provide sufficient time to review potentially complicated and high liability cases. Ten
days is the time period authorized by state law under RCW 35A.63.170(3).
ECDC 20.06.140G requires that a reconsideration decision be issued within ten days
from the filing of the request. Reconsideration requests usually entail notifying the
public of the request, giving the public a chance to comment and then the City and
Applicant an opportunity to sequentially respond. As in the Mattson reconsideration
process, this often only gives the Examiner one day to prepare a reconsideration decision.
ECDC 20.110.040(C)(3)(b) requires NOV appeal decisions to be issued within 24 hours
of the close of a hearing. NOV hearings can potentially involve hours of testimony and
hundreds of pages of exhibits. They can involve hundreds of thousands of dollars in fines
for tree cutting violations or have serious implications for a local business as it did in the
2024 Discount Tire case.
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City Council Agenda Item
Meeting Date: 03/11/2025
Mayor's Finance Update
Staff Lead: Carolyn LaFave
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
On July 2, 2024 the council voted to have a Mayor Update as an ongoing item on all regular meeting
agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel.
Staff Recommendation
No action, informational
Narrative
The Mayor, or another member of the administration, will answer questions about City finances that
have been requested by council in advance and will also share actions related to the fiscal emergency
that have transpired since the last update.
When there is nothing new to report, this agenda item will be the opportunity to share that there is
nothing new to report.
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City Council Agenda Item
Meeting Date: 03/11/2025
Approval of Council Committee A Meeting Minutes March 4, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-03-04 Council Committee A Minutes Draft
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Minutes
COUNCIL COMMITTEE A MEETING
March 4, 2025
Elected Officials Present Staff Present
Councilmember Dotsch (Chair) Rod Sniffen, Acting Police Chief
Council President Tibbott (ex-officio)
Councilmember Paine
Phil Williams, Interim Public Works Director
Scott Passey, City Clerk
Councilmember Chen
1. CALL TO ORDER
The Edmonds City Council Committee A meeting was called to order virtually and in the City Council
Conference Room, 121 – 5th Avenue North, Edmonds, at 3:00 pm by Councilmember Dotsch.
2. COMMITTEE BUSINESS
1. First Responder Flex Fund
Acting Chief Sniffen explained that Snohomish County grant funding is available to assist unhoused
individuals in Edmonds with basic needs, including emergency hotel stays, without having an impact on
our general fund. This contract is limited to $7,500 in reimbursable funds with no impact on the 2025-
2026 budget. He recommended leveraging these funds by approving the Mayor to sign the contract.
Committee recommendation: Consent
2. Snohomish Regional Drug Task Force ILA (SRDTF)
Acting Chief Sniffen explained that the city has participated in this multi-agency partnership to address
illegal drug trafficking in the region. Participation can be through funding (A Participation Jurisdiction),
or through a combination of funding and providing staff (A Contributing Jurisdiction). The City of
Edmonds is currently a participating jurisdiction but has been a contributor in the past. Because police
staffing is insufficient to allot an FTE, the proposal is to participate as a contributing jurisdiction. The
city’s 2025 contribution is calculated at $10,749.00. This agreement was overlooked during the biennial
budgeting process, so if approved, a portion of the PD overtime budget will be reallocated to cover this
expense.
Questions and discussion followed regarding the need for a budget amendment to transfer funding from
overtime.
Committee recommendation: Consent
3. Contract with JCI Jones for Sodium Hypochlorite for the Wastewater Treatment Plant
Interim Director Williams reported that the city received three bids and JCI Jones, Inc was the low bidder
and selected to furnish Sodium Hypochlorite to the City of Edmonds Wastewater Treatment Plant for
the next two years with an option to extend to a third year by mutual agreement. With a two-year
contract, the total estimated contract price is $148,500, which represents savings of $16,500
over the two years compared to 2024 pricing.
Committee recommendation: Consent
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3/4/2025 Committee A Minutes, Page 2
4. Authorization to purchase (1) 2025 Elgin Crosswind Sweeper
Interim Director Williams requested authorization to purchase a new 2025 Elgin Crosswind1 Street
Sweeper and to surplus the existing Storm Division equipment at auction upon delivery of the new
equipment. This replacement is funded with Fleet Division B-Fund monies in Decision Package 770-
25001 - Scheduled Vehicle Replacements (2 units totaling $490,000). The sweeper is a vital part of the
City's storm drainage maintenance program and the City's NPDES (Dept. of Ecology) permit
compliance.
Questions and discussion followed regarding equipment function and replacement/repair/maintenance
cycles.
Committee recommendation: Consent
ADJOURNMENT
The meeting was adjourned at 3:26 pm.
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City Council Agenda Item
Meeting Date: 03/11/2025
Approval of Council Meeting Minutes March 4, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-03-04 Council Minutes Draft
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Edmonds City Council Minutes
March 4, 2025
Page 1
EDMONDS CITY COUNCIL MEETING
ACTION MINUTES
March 4, 2025
ELECTED OFFICIALS PRESENT
Mike Rosen, Mayor
Will Chen, Councilmember
Neil Tibbott, Council President
Michelle Dotsch, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Chris Eck, Councilmember
ELECTED OFFICIALS ABSENT
Jenna Nand, Councilmember
STAFF PRESENT
Jeff Taraday, City Attorney (remote)
Jessica Neill Hoyson, HR Director
Todd Tatum, CSED Director
Shane Hope, Interim PDS Director
Phil Williams, Interim PW Director
Richard Gould, Finance Director
Scott Passey, City Clerk
1. CALL TO ORDER/FLAG SALUTE
The Edmonds City Council meeting was called to order at 6:00 pm by Mayor Rosen in the
Council Chambers, 250 5th Avenue North, Edmonds, and virtually. The meeting was opened
with the flag salute.
2. LAND ACKNOWLEDGEMENT
Council President Tibbott read the City Council Land Acknowledgement Statement.
3. ROLL CALL
City Clerk Passey called the roll. All elected officials were present except for Councilmember
Nand.
COUNCILMEMBER OLSON MOVED TO EXCUSE COUNCILMEMBER NAND.
MOTION CARRIED UNANIMOUSLY.
4. PRESENTATION
1. MAYOR’S FINANCE UPDATE
Mayor Rosen provided a brief report and welcomed new Finance Director Richard Gould, who
introduced himself and provided brief remarks.
5. APPROVAL OF AGENDA
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Edmonds City Council Minutes
March 4, 2025
Page 2
COUNCILMEMBER ECK MOVED APPROVAL OF THE AGENDA. MOTION
CARRIED UNANIMOUSLY.
6. AUDIENCE COMMENTS
1. Kevin Harris, Edmonds, commented favorably on the Hwy 99 Working Group.
2. Wally Webster, Lynnwood, introduced the ACCESS Project (Association for Collective
Community Engagement on Safety and Security), a group organized to address youth
violence.
7. RECEIVED FOR FILING: none
8. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER PAINE MOVED APPROVAL OF THE CONSENT
AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are
as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES FEBRUARY 25, 2025
2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS
9. COUNCIL BUSINESS
1. 2024 PUBLIC DEFENDER'S OFFICE ANNUAL REPORT
Kathleen Kyle, Director of Snohomish County Public Defender Association (SCPDA), provided
a year-in-review report highlighting its workload, challenges, and initiatives. She shared statistics
on caseload and workload measures, 2024 SCPDS Programming, and workload
progress/attorney workload by case. Current challenges include shift from traffic infractions to
higher theft/fraud/larceny rates, driving distance for court appearance, commuting distance
demography, composition of traffic case hearings vs. failure-to-appear (FTA) populations, and
outreach for unhoused populations. The impact of jail on misdemeanants causes inefficient
spending, increased unemployment, housing instability, and does not increase safety. Initiatives
include fine/fee relief, vacating criminal convictions, and driver’s relicensing, which lead
collectively to enhanced equity, reduced burdens, restoration of rights, opportunities and dignity,
and supports workers and caregivers. She outlined the SCPDA Limited Civil Legal Aid Services
provided by a two-year grant, and the 2024 on-call attorney team that administers the program.
Questions and discussion followed regarding the following issues:
• Domestic violence coordinator, crime statistics, outcomes that support the investment
• Relationship between Theft 3 rates and organized retail theft
• Possible misdemeanors created by state legislature
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Edmonds City Council Minutes
March 4, 2025
Page 3
• Anti-racism committee, interpreter services
• Community support for unhoused populations
2. HIGHWAY 99 WORKING GROUP CONCEPT BRIEF
Director Tatum presented a recommendation to establish a task force to create action plans to
address placemaking, economic vitality, partnerships, and financing opportunities in the three
Highway 99 areas: Hospital District, the International District, and the Gateway area. Potential
areas of emphasis include Tax Increment Financing, Crime Prevention Through Environmental
Design (CPTED), and Community Renewal. He outlined the preferred makeup of taskforce
members and concluded his presentation by stating that the task force should not preclude any
complementary efforts or opportunities which may arise from the private sector.
Questions and comments followed regarding scope of investment, staff resources, International
District needs/concerns, minimum densities, leveraging councilmembers’ input, and learning
why some properties redevelop and why some do not.
3. PROCESS TO CONSIDER 2025 COMPREHENSIVE PLAN AMENDMENTS
Interim Director Hope shared her idea for a Council process to consider limited amendments to
the Comprehensive Plan because there wasn’t enough time to address everything in 2024. The
recommendation is a process to consider two or three potential amendments that interest Council
members.
COUNCILMEMBER ECK MOVED TO APPROVED THE PROPOSED PROCESS TO
CONSIDER COMP PLAN AMENDMENTS IN 2025. MOTION CARRIED
UNANIMOUSLY.
4. AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT
WITH THE CITY OF MARYSVILLE FOR SURPLUS VEHICLE SALE
Interim Director Williams outlined a proposal to execute an interlocal agreement to sell surplus
city vehicles to the City of Marysville. The sale involves five (5) 2023 Ford Explorer Police
Utility Interceptors for a one-time lump sum payment of $410,000.00. A public hearing will
precede authorization and is scheduled at the March 11 Council Meeting.
5. PUGET SOUND REGIONAL COUNCIL LETTERS SUPPORTING RELIABLE
AND SUSTAINABLE FERRY SERVICE
Councilmember Paine outlined a proposal to approve state and federal letters urging lawmakers
to continue prioritizing ferry investments to address community needs due to reduced service.
Councilmembers spoke for and against the proposal. There were concerns about signing a
support letter when the technology, costs, and return on investment are uncertain.
7.2.a
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Edmonds City Council Minutes
March 4, 2025
Page 4
COUNCILMEMBER PAINE MOVED TO APPROVE THE LETTERS SUPPORTING
RELIABLE AND SUSTAINABLE FERRY SERVICE. MOTION CARRIED 3-2-0, WITH
COUNCIL PRESIDENT TIBBOTT AND COUNCIMEMBER DOTSCH VOTING
AGAINST AND COUNCILMEMBER CHEN ABSTAINING.
10. COUNCIL COMMENTS
Councilmembers commented on various issues.
11. MAYOR’S COMMENTS
Mayor Rosen provided comments.
ADJOURNMENT
The meeting was adjourned at 7:34 pm.
7.2.a
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City Council Agenda Item
Meeting Date: 03/11/2025
Approval of payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Debra Sharp
Department: Administrative Services
Preparer: Lori Palmer
Background/History
Approval of payroll check #66189 dated March 5, 2025 for $2,566.76, direct deposit for $893,531.35,
benefit checks #66190 through #66195 and wire payments for $786,675.55 for the pay period of
February 16, 2025 through February 28, 2025.
Staff Recommendation
Approval of payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of payments.
Attachments:
02-16-2025 to 02-28-2025 payroll earnings summary report
02-16-2025 to 02-28-2025 benefit checks summary
7.3
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Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,175 (02/16/2025 to 02/28/2025)
Hours AmountHour Type Hour Class Description
NO PAY NON HIREDABSENT112 117.00 0.00
SICK LEAVESICK121 472.25 29,037.89
VACATIONVACATION122 785.00 48,957.23
HOLIDAY HOURSHOLIDAY123 101.00 8,186.59
FLOATER HOLIDAYHOLIDAY124 50.00 2,774.41
COMPENSATORY TIMECOMP HOURS125 121.75 7,373.85
Holiday Bank WWTPHOLIDAY128 94.00 5,339.67
Police Sick Leave L & ISICK129 70.00 8,255.81
MILITARY LEAVEMILITARY131 30.00 1,918.69
Commanders Leave UsageREGULAR HOURS138 18.50 2,233.79
Kelly Day UsedREGULAR HOURS150 114.00 8,059.88
COMPTIME BUY BACKCOMP HOURS152 15.51 672.70
HOLIDAY BUY BACKHOLIDAY153 30.00 4,268.33
FLOATER HOLIDAY BUY BACKHOLIDAY154 11.25 497.35
COMPTIME AUTO PAYCOMP HOURS155 70.13 4,385.39
SICK LEAVE PAYOFFSICK157 391.35 53,503.98
VACATION PAYOFFVACATION158 296.21 33,016.51
MANAGEMENT LEAVEVACATION160 111.50 13,575.10
COUNCIL BASE PAYREGULAR HOURS170 700.00 12,294.24
COUNCIL PRESIDENTS PAYREGULAR HOURS174 0.00 351.26
COUNCIL PAY FOR NO MEDICALREGULAR HOURS175 0.00 6,061.32
REGULAR HOURSREGULAR HOURS190 14,617.55 893,229.52
FIRE PENSION PAYMENTSREGULAR HOURS191 2.00 3,517.17
Emergency Sick LeaveSICK194 110.00 6,066.64
ADMINISTRATIVE LEAVEREGULAR HOURS195 49.00 3,133.85
OVERTIME-STRAIGHTOVERTIME HOURS210 97.50 6,471.81
WATER WATCH STANDBYOVERTIME HOURS215 24.00 1,767.22
STANDBY TREATMENT PLANTMISCELLANEOUS216 4.00 533.83
OVERTIME 1.5OVERTIME HOURS220 177.00 16,795.46
OVERTIME-DOUBLEOVERTIME HOURS225 22.25 2,430.09
MISC PAYMISCELLANEOUS400 0.00 2,600.00
WORKING OUT OF CLASSMISCELLANEOUS410 0.00 1,644.59
SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 2,560.22
RETROACTIVE PAYRETROACTIVE PAY600 0.00 96.56
03/04/2025 Page 1 of 3
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Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,175 (02/16/2025 to 02/28/2025)
Hours AmountHour Type Hour Class Description
ACCRUED COMP 1.0COMP HOURS602 79.50 0.00
ACCRUED COMP TIME 1.5COMP HOURS604 159.25 0.00
ACCRUED COMP 2.0COMP HOURS606 13.50 0.00
ACCRUED SICK LEAVESICK901 17.64 0.00
ACCREDITATION PAYMISCELLANEOUSacc 0.00 254.87
ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 228.46
Ancilary Duty PayREGULAR HOURSanc 0.00 276.61
Ancilary Duty PayREGULAR HOURSanc2 0.00 1,551.48
Ancilary Duty PayREGULAR HOURSanc3 0.00 1,842.24
BOC II CertificationMISCELLANEOUSboc 0.00 244.78
TRAINING CORPORALMISCELLANEOUScpl 0.00 235.40
CERTIFICATION III PAYMISCELLANEOUScrt 0.00 122.39
Detective 4%MISCELLANEOUSdet4 0.00 1,351.04
EDUCATION PAY 2%EDUCATION PAYed1 0.00 963.08
EDUCATION PAY 4%EDUCATION PAYed2 0.00 890.94
EDUCATION PAY 6%EDUCATION PAYed3 0.00 12,328.75
Furlough Day Non-RepresentedREGULAR HOURSfd1 114.00 8,375.68
FAMILY MEDICAL/NON PAIDABSENTfmla 3.00 0.00
FAMILY MEDICAL/SICKSICKfmls 67.79 5,541.16
Family Medical Leave VacationVACATIONfmlv 4.21 177.24
HOLIDAYHOLIDAYhol 1,238.60 74,494.46
K-9 AssignmentMISCELLANEOUSk9 0.00 429.92
LANGUAGE PAYMISCELLANEOUSlan 0.00 600.00
LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,160.18
LONGEVITY PAY 2.5%LONGEVITYlg11 0.00 1,010.17
Longevity 9%LONGEVITYlg12 0.00 3,892.59
Longevity 7%LONGEVITYlg13 0.00 1,704.01
Longevity 5%LONGEVITYlg14 0.00 1,445.65
LONGEVITY PAY 4%LONGEVITY PAYlg2 0.00 171.92
LONGEVITY 6%LONGEVITY PAYlg3 0.00 298.53
Longevity 1%LONGEVITYlg4 0.00 1,236.15
Longevity 3%LONGEVITYlg5 0.00 4,405.01
Longevity 1.5%LONGEVITYlg7 0.00 927.83
Medical Leave SickSICKmels 44.00 2,752.70
03/04/2025 Page 2 of 3
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Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,175 (02/16/2025 to 02/28/2025)
Hours AmountHour Type Hour Class Description
Medical Leave VacationVACATIONmelv 8.00 500.50
Paid Family Medical Unpaid/SupABSENTpfmp 133.50 0.00
Paid FAMILY MEDICAL/SICKSICKpfms 19.75 1,381.96
Paid Family Medical VacationVACATIONpfmv 8.75 659.39
PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 3,706.46
PSET SergeantMISCELLANEOUSstr 0.00 255.80
TAC OfficerMISCELLANEOUStac 0.00 214.96
Training OfficerMISCELLANEOUSto 0.00 214.96
Traffic Officer - CarMISCELLANEOUStraf 0.00 462.12
Total Net Pay:$896,098.11
$1,327,920.34 20,614.24
03/04/2025 Page 3 of 3
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Benefit Checks Summary Report
City of Edmonds
Pay Period: 1,175 - 02/16/2025 to 02/28/2025
Bank: usbank - US Bank
Direct DepositCheck AmtNamePayee #DateCheck #
66190 03/05/2025 bpas BPAS 8,155.20 0.00
66191 03/05/2025 icma MISSIONSQUARE PLAN SERVICES 5,921.51 0.00
66192 03/05/2025 flex NAVIA BENEFIT SOLUTIONS 6,563.24 0.00
66193 03/05/2025 tx TEXAS CHILD SUPPORT SDU 166.50 0.00
66194 03/05/2025 rwt WASHINGTON TEAMSTERS 284.55 0.00
66195 03/05/2025 afscme WSCCCE, AFSCME AFL-CIO 2,997.00 0.00
24,088.00 0.00
Bank: wire - US BANK
Direct DepositCheck AmtNamePayee #DateCheck #
3804 03/05/2025 pens DEPT OF RETIREMENT SYSTEMS 364,932.92 0.00
3806 03/05/2025 aflac AFLAC 3,331.96 0.00
3809 03/05/2025 us US BANK 178,124.11 0.00
3810 03/05/2025 mebt WTRISC FBO #N3177B1 162,785.49 0.00
3811 03/05/2025 pb NATIONWIDE RETIREMENT SOLUTION 8,492.60 0.00
3812 03/05/2025 wadc WASHINGTON STATE TREASURER 43,830.47 0.00
3813 03/05/2025 oe OFFICE OF SUPPORT ENFORCEMENT 1,090.00 0.00
762,587.55 0.00
786,675.55 0.00Grand Totals:
Page 1 of 13/4/2025
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City Council Agenda Item
Meeting Date: 03/11/2025
Approval of claim checks.
Staff Lead: Richard Gould
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #266413 through #266496 dated March 5, 2025 for $653,521.35.
Staff Recommendation
Approval of claim checks.
Narrative
The Council President shall be designated as the auditing committee for the city council. The council
president shall review the documentation supporting claims paid and review for approval by the city
council at its next regular public meeting all checks or warrants issued in payment of any claim, demand
or voucher. A list of each claim, demand or voucher approved and each check or warrant issued
indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the
city council office for review by individual councilmembers prior to each regularly scheduled public
meeting.
Attachments:
Claim cks 03-05-25 Agenda copy
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3/5/2025 2:38:53PM
Positive Pay Listing
City of Edmonds
apPosPay Page: 1
Document group:jacobson
Vendor Code & Name Check #Check Date Amount
065052 AARD PEST CONTROL 266413 188.963/5/2025
000135 ABSCO ALARMS INC 266414 2,806.703/5/2025
074306 AMWINS GROUP BENEFITS INC 266415 8,557.973/5/2025
073573 ANIXTER 266416 514.433/5/2025
064341 AT&T MOBILITY 266417 43.353/5/2025
079382 ATWELL LLC 266418 7,826.253/5/2025
001801 AUTOMATIC WILBERT VAULT CO 266419 1,053.003/5/2025
076685 BAILEY, MICHAEL E 266420 195.003/5/2025
073041 BECK & ASSOCIATES PLLC 266421 980.003/5/2025
079818 BORCICH, VINCENT 266422 180.003/5/2025
079807 BOTHELL MANOR LLC 266423 1,967.503/5/2025
072005 BROCKMANN, KERRY 266424 1,250.603/5/2025
073029 CANON FINANCIAL SERVICES 266425 762.433/5/2025
077353 CAPITOL CONSULTING LLC 266426 3,900.003/5/2025
003510 CENTRAL WELDING SUPPLY 266427 395.033/5/2025
073249 CG ENGINEERING, PLLC 266428 2,730.003/5/2025
019215 CITY OF LYNNWOOD 266429 42,307.003/5/2025
079816 COCHRAN, MIKE 266430 272.503/5/2025
064369 CODE PUBLISHING LLC 266431 727.103/5/2025
078902 COLEMAN OIL COMPANY LLC 266432 15,379.473/5/2025
075648 COVICH-WILLIAMS CO INC 266433 900.673/5/2025
060914 CUMMINS SALES AND SERVICE 266434 486.903/5/2025
074444 DATAQUEST LLC 266435 100.003/5/2025
073823 DAVID EVANS & ASSOC INC 266436 25,955.003/5/2025
061570 DAY WIRELESS SYSTEMS - 03 266437 325.993/5/2025
006626 DEPT OF ECOLOGY 266438 34,303.503/5/2025
047450 DEPT OF INFORMATION SERVICES 266439 285.003/5/2025
079614 DRY BOX INC 266440 165.753/5/2025
007253 DUNN LUMBER 266441 84.603/5/2025
079749 E TYPIST INC 266442 588.603/5/2025
076610 EDMONDS HERO HARDWARE 266443 97.363/5/2025
008705 EDMONDS WATER DIVISION 266444 570.483/5/2025
008812 ELECTRONIC BUSINESS MACHINES 266445 173.863/5/2025
009350 EVERETT DAILY HERALD 266446 113.523/5/2025
072493 FIRSTLINE COMMUNICATIONS INC 266447 1,003.143/5/2025
012199 GRAINGER 266448 74.563/5/2025
071759 GRANICH ENGINEERED PRODUCTS 266449 663.003/5/2025
079181 GREENWOOD HEATING & AC 266450 79.203/5/2025
074722 GUARDIAN SECURITY SYSTEMS 266451 72.313/5/2025
078923 HKA GLOBAL INC 266452 17,415.003/5/2025
067862 HOME DEPOT CREDIT SERVICES 266453 1,400.233/5/2025
061013 HONEY BUCKET 266454 290.953/5/2025
075966 HULBERT, CARRIE 266455 2,766.673/5/2025
076488 HULBERT, MATTHEW STIEG 266456 600.003/5/2025
079524 KIMLEY-HORN & ASSOCIATES INC 266457 27,324.743/5/2025
078946 KITCHENS, KYLEE 266458 832.533/5/2025
017050 KWICK'N KLEEN CAR WASH 266459 65.913/5/2025
078471 LEMM, KEVIN 266460 529.273/5/2025
073603 LIGHTHOUSE LAW GROUP PLLC 266461 123,447.533/5/2025
079732 LIZ LOOMIS PUBLIC AFFAIRS 266462 8,000.003/5/2025
018980 LYNNWOOD HONDA 266463 60.583/5/2025
020039 MCMASTER-CARR SUPPLY CO 266464 307.713/5/2025
075746 MCMURRAY, LAURA 266465 204.003/5/2025
Page: 1
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3/5/2025 2:38:53PM
Positive Pay Listing
City of Edmonds
apPosPay Page: 2
Document group:jacobson
Vendor Code & Name Check #Check Date Amount
061654 NATIONAL BARRICADE CO LLC 266466 327.583/5/2025
067834 NATIONAL CONSTRUCTION RENTALS 266467 39.783/5/2025
070855 NAVIA BENEFIT SOLUTIONS 266468 336.503/5/2025
074866 NORTHWEST PLAYGROUND EQUIPMENT 266469 4,003.973/5/2025
072739 O'REILLY AUTO PARTS 266470 152.563/5/2025
002203 OWEN EQUIPMENT COMPANY 266471 92.743/5/2025
027060 PACIFIC TOPSOILS INC 266472 3,835.003/5/2025
028860 PLATT ELECTRIC SUPPLY 266473 1,102.113/5/2025
078800 POPA & ASSOCIATES 266474 600.003/5/2025
046900 PUGET SOUND ENERGY 266475 49,949.493/5/2025
070955 R&R STAR TOWING 266476 739.083/5/2025
079638 RUOSCH, MILDRED KAY 266477 1,231.253/5/2025
066964 SEATTLE AUTOMOTIVE DIST INC 266478 426.603/5/2025
077069 SEMACONNECT LLC 266479 88.173/5/2025
079789 SIGNATURE HOMES BY VILLAGELIFE 266480 377.503/5/2025
036955 SKY NURSERY 266481 304.683/5/2025
037375 SNO CO PUD NO 1 266483 14,480.343/5/2025
063941 SNO CO SHERIFFS OFFICE 266484 56,545.223/5/2025
038300 SOUND DISPOSAL CO 266485 3,794.923/5/2025
038410 SOUND SAFETY PRODUCTS 266486 370.193/5/2025
039775 STATE AUDITOR'S OFFICE 266487 1,669.203/5/2025
079817 SUBCLEFF, DOUGLAS 266488 901.253/5/2025
067865 VERIZON WIRELESS 266489 13,434.393/5/2025
075550 VERIZON WIRELESS 266490 150.003/5/2025
069751 VESTIS 266491 339.823/5/2025
067195 WASHINGTON TREE EXPERTS 266492 1,491.753/5/2025
078314 WASTE MGMT DISPOSAL SVC OF OR 266497 149,744.403/5/2025
065568 WATER SERVICES NW INC 266493 96.633/5/2025
064800 WEHOP 266494 2,110.423/5/2025
073552 WELCO SALES LLC 266495 1,109.013/5/2025
011900 ZIPLY FIBER 266496 2,350.953/5/2025
Total count: 84
GrandTotal: 653,521.35
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City Council Agenda Item
Meeting Date: 03/11/2025
First Responder Flex Fund
Staff Lead: Chief Rod Sniffen
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
The Edmonds Police Department has received this funding for the last several years. Snohomish County
Human Services administers this grant to assist agencies with residents experiencing homelessness. It is
one path our staff can use to assist unhoused individuals in Edmonds with basic needs, including
emergency hotel stays, without having an impact on our general fund. Typically, general fund dollars are
used to pay similar expenses when necessary for our unhoused population. This contract is limited to
$7,500 in reimbursable funds, with robust reporting and accountability requirements. Our embedded
social worker will also have access to this resource.
There is no impact to the 2025-2026 budget. Snohomish County earmarks $7,500 for the City of
Edmonds to use on a reimbursement basis.
Sharon Cates has reviewed and approved this contract as to form on 2/13/2025.
Staff Recommendation
Staff recommends Council approve the Mayor to sign the First Responder Flex Fund contract on the
consent agenda.
Narrative
Secure a grant opportunity for $7500 of reimbursable funding from Snohomish County for outreach
work with individuals or families experiencing homelessness.
Attachments:
BH-25-62-05-224
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Snohomish County Human Services
3000 Rockefeller Avenue, M/S 305 | Everett, WA 98201
(425) 388-7200
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Title of Project / Service:
Start Date: End Date:
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City, State & Zip: IRS Tax No. / EIN:
Contact Person: Unique Entity Identifier:
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Additional terms of this Contract are set out in and governed by the following, which are incorporated herein by reference:
Basic Terms and Conditions HSD-2018- , maintained on file at the Human Services Department:
, maintained oQILOe at the Human Services Department:Business Associate Agreement BAA-2018-
Specific Terms and Conditions Attached as Exhibit A
Statement of Work Attached as Exhibit B
Approved Contract Budget Attached as Exhibit C
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appropriate provisions of state and federal law, (b) Specific Terms and Conditions, (c) Basic Terms and Conditions, (d) Business Associate
Agreement, (e) other attachments incorporated by reference, and (f) other documents incorporated by reference.
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BH-25-62-05-224 $7,500
First Responder Flex Fund
01/01/2025 12/31/2025 Subrecipient
City of Edmonds
250 5th Ave. N.
Edmonds, WA 98020 91-6001244
Alexandra Ehlert NF1AQNT457R7
425.771.0282 alexandra.ehlert@edmondswa.gov
RCW 36.22.1791 and 43.185c
N/A
Ending Homelessness Program
County
Behavioral Health Cleo Harris cleo.harris@snoco.org 425-388-7423
127-224
127-224
Attached as Exhibit D
Approved Invoice
7.5.a
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 1 of 12
EXHIBIT A
SPECIFIC TERMS AND CONDITIONS
FIRST RESPONDER FLEX FUNDS
I. DEFINITION OF TERMS
A. Access to Care Standards (ACS): The Division of Behavioral Health and
Recovery (DBHR) a division of the HCA (Health Care Authority) minimum
eligibility requirements for Medicaid adults & Medicaid older adults guidelines
reflect the most restrictive eligibility criteria that can be applied, pursuant to
RCW 71.24. North Sound Behavioral Health Administrative Services
Organization (BH-ASO) may expand coverage based on availability of local
resources.
B. Adjudicated Youth: Refers to a youth who has been determined by a juvenile
court judge to have committed a delinquent offense.
C. Advanced Directive: A written document that contains directions and
preferences for treatment and care during times an individual is having difficulty
communicating or making decisions.
D. Aging Population: Age 65 and older.
E. ASAM: Acronym for American Society of Addiction Medicine.
F. Behavioral Health: The prevention, treatment of, and recovery from substance
use disorders, mental health disorders, and/or problem and pathological
gambling disorders.
G. Case Management: Assistance to a recipient and family (or significant other)
to obtain, maintain, or develop appropriate resources.
H. Child: Refers to an individual under the age of ten (10).
I. Community Outreach and Intervention: Services to link individuals to treatment
and other appropriate support services.
J. Complaint: A verbal or written statement by a participant that expresses
dissatisfaction with some aspect of services covered under this Agreement, the
Primary Care Provider, or Agency.
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 2 of 12
K. Contingency Management: An evidence-based practice allowing individuals to
earn tangible rewards to reinforce positive behaviors such as service
attendance, abstaining from drugs and alcohol, and involvement in pro-social
activities.
L. Corrective Action/Compliance Review: When findings from monitoring efforts
or audits show that there are apparent violations of this Contract, the Agency
shall implement corrective action within specified timeframes determined by the
County.
M. Corrective Action Plan (CAP): A written plan specifying what a Contractor is
required to do to be compliant. This includes required improvements and a
timeline for such action(s) to be accomplished.
N. Counselors: Personnel employed by the Agency who meet the criteria as
defined in WAC.
O. COVID-19: An infectious disease caused by severe acute respiratory
syndrome coronavirus 2 (SARS-CoV-2).
P. Cultural Competence: A set of congruent behaviors, attitudes and policies that
come together in a system or Agency and enable that system or Agency to
work effectively in cross-cultural situations. A culturally competent system of
care acknowledges and incorporates at all levels the importance of language
and culture, assessment of cross-cultural relations, knowledge, and
acceptance of dynamics of cultural differences, expansion of cultural
knowledge and adaptation of services to meet culturally unique needs.
Q. Cultural Humility: The lifelong practice of being aware and thinking of one’s own
values, beliefs, own biases, and social position within the context of the present
moment and be aware of and sensitive to historic realities like legacies of
violence and oppression against certain groups of people.
R. Direct Student Services (DSS): Include, face-to-face sessions with an
individual student and/or the student’s family to address the student’s needs.
S. Department of Social and Health Services (DSHS), or the department, or the
Department: DSHS of the State of Washington and its Secretary, officers,
employees, and authorized agents.
T. DSM 5: Acronym for the Diagnostic and Statistical Manual of Mental Disorders
fifth edition.
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 3 of 12
U. Evidenced Based Treatment: A program, policy or practice recognized by
research that, when applied in treatment, has improved outcomes for clients,
participants, or communities.
V. Fair Hearing: A grievance hearing before the Washington State Office of
Administrative Hearings.
W. Family: Those the individual defines as family or those appointed/assigned
(e.g., parents, foster parents, guardians, siblings, caregivers, and significant
others).
X. Flex funds: Funds provided through a program that are used to procure goods
and/or services directly related to the needs of the participant as outlined in
Exhibit B.
Y. GAIN-SS: Acronym for Global Appraisal of Individual Needs Short Screening.
Z. Grievance: An expression of dissatisfaction about any matter. The term is also
used to refer to the overall process that includes grievances handled at the
NSBHASO level and access to the state fair hearing process. Possible subjects
for grievances include, but are not limited to, the quality of care or services
provided, and aspects of interpersonal relationships such as rudeness, or
failure to respect the enrollee’s rights.
AA. Hardship Insured: Individuals with insurance who cannot afford to pay
insurance deductibles or co-pays.
BB. HCA: Refers to the Health Care Authority.
CC. Healing Organization: An organizational system where staff policies,
procedures, services, and treatment models apply an understanding of trauma
embedded within them. Their approaches to providing services are trauma-
shielding or trauma-reducing.
DD. HIPAA: Acronym for “Health Insurance Portability and Accountability Act.”
Additional information is outlined in the Business Associate Agreement as
referenced on the face sheet of this Contract.
EE. Housing Services: The services or activities designed to assist individuals or
families in locating, obtaining, or retaining suitable housing. Component
services or activities may include tenant counseling, helping individuals and
families to identify and correct substandard housing conditions on behalf of
individuals and families who are unable to protect their own interests and
assisting individuals and families to understand leases, secure utilities and
make moving arrangements.
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 4 of 12
FF. Independent Peer Review: To assess the quality, appropriateness and
efficiency of treatment services provided in the state to individuals under the
program involved.
GG. Indirect Student Services (ISS): Include all contact with an individual student’s
support system.
HH. Individual Treatment: Planned therapeutic or counseling activity provided to a
sole eligible individual by one (1) or more counselors.
II. Individual: Previously known as client, consumer, patient, or participant.
JJ. Labor Harmony Requirement: A “No Service Disruption Guarantee” outlined in
Exhibit E, as applicable.
KK. Low Income: Participants whose monthly income does not exceed 250% of the
national poverty index, or as negotiated in your Contract.
LL. MCO: Acronym for Managed Care Organization.
MM. Mental Disorder: A disorder as defined in RCW 71.34.020(13) for children and
RCW 71.05.020(26) for adults.
NN. Mental Health Professional (MHP): Personnel employed by the Agency who
meet the criteria as defined in WAC.
OO. NSBHASO: Acronym for “North Sound Behavioral Health Administrative
Services Organization.”
PP. No Service Disruption Guarantee: An agreement to maintain services and
prevent a disruption of service caused by labor unrest. See “Labor Harmony
Requirement” above. Additional information is outlined in Exhibit E.,
Attachment A, as applicable.
QQ. Nurse Family Partnership (NFP): An evidence based, community health
program for vulnerable mothers pregnant with their first child.
RR. Outcome: An outcome defines changes that occur as a result of the program’s
work. Examples include Short Term (a change in learning: awareness,
knowledge, skills, motivations); Intermediate (a change in action: behavior,
practice, decision-making, policies); Long Term (consequences: social,
economic, environmental).
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 5 of 12
SS. Outpatient Counseling: The provision of substance abuse treatment, mental
health treatment and other support services according to a prescribed plan in
a non-residential setting.
TT. Output: An output details what the program does and is usually a count of
something. Examples include Activities (the actual tasks done such as
screenings, assessments, workshops); Participation (who the program serves;
customers and stakeholders).
UU. Outreach/Education Services (OES): Training and information sharing to
Agency staff and external providers about the Student Support Advocate
program not directly related to a particular case management student.
VV. Personal Information: Information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances,
education, business, use or receipt of governmental services or other activities,
addresses, telephone numbers, social security numbers, driver license
numbers, other identifying numbers, and any financial identifiers.
WW. Quality Assurance: A focus on compliance to minimum requirements (e.g.,
rules, regulations, and contract terms) as well as reasonably expected levels
of performance, quality, and practice.
XX. Recovery: The processes through which people are able to live, work, learn,
and participate fully in their communities.
YY. Referral: A process of directing an Individual to available specialty care or
services.
ZZ. Remote Learning: Also referred to as distance learning, gives learners who
aren’t in a physical location for in-person education access to online training
materials.
AAA. RCW: Acronym for “Revised Code of Washington.”
BBB. Resiliency: The personal and community qualities that enable individuals to
rebound from adversity, trauma, tragedy, threats, or other stresses, and to live
productive lives.
CCC. Shall: Compliance is mandatory.
DDD. SHP: Acronym for Supportive Housing Program.
EEE. Substance Use Disorder Professional (SUDP) (formerly CDP): Personnel
employed by the Agency who meet the criteria defined in WAC.
7.5.a
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 6 of 12
FFF. Substance Use Disorder Professional Trainee (SUDPT) (formerly CDPT):
Personnel employed by the Agency who meet the criteria defined in WAC.
GGG. Serious Mental Illness (SMI): According to Federal Register Vol. 58, No. 96,
May 20, 1993, persons aged 18 and over who currently, or at any time during
the past year, have a diagnosable mental, behavioral, or emotional disorder of
sufficient duration to meet diagnostic criteria specified within the current DSM,
that has resulted in functional impairment which substantially limits one or more
major life activities.
HHH. Strengthening Families Program 10-14: Refers to the evidence-based
prevention program developed at Iowa State University for families and young
adolescents.
III. Student Support Advocate (SSA): Personnel hired by the school district to
perform contracted services.
JJJ. Substance Use Disorder (SUD): Acronym for “Substance Use Disorder.” This
definition replaces the definition for Chemical Dependency.
KKK. Telehealth: The distribution of health-related service and information via
electronic information and telecommunication technologies.
LLL. TILT Team: Refers to the Trauma-Informed Leadership Team, the selected
group of staff dedicated to the advancement of Trauma-Informed Practices in
the school or Agency.
MMM. Trauma: Refers to experiences that cause intense physical and psychological
stress reactions. It can refer to “a single event, multiple events, or a set of
circumstances that is experienced by an individual as physically and
emotionally harmful or threatening and that has lasting adverse effects on the
individual’s physical, social, emotional, or spiritual well-being.
NNN. Trauma-Informed: A trauma-informed approach to the delivery of behavioral
health services includes an understanding of trauma and an awareness of the
impact it can have across setting, services, and populations. It involves viewing
trauma through an ecological and cultural lens and recognizing that context
plays a significant role in how individuals perceive and process traumatic
events, whether acute or chronic. Per SAMHSA, the three key elements of a
trauma-informed approach include: realizing the prevalence of trauma;
recognizing how trauma affects all individuals involved with the program,
organization, or system, including its own workforce; and responding by putting
this knowledge into practice.
7.5.a
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 7 of 12
OOO. Trauma-Informed Care: TIC is a strengths-based service delivery approach
“that is grounded in understanding of and responsiveness to the impact of
trauma, that emphasizes physical, psychological, and emotional safety for both
providers and survivors, and that creates opportunities for survivors to rebuild
a sense of control and empowerment. TIC also involves vigilance in anticipating
and avoiding institutional processes and individual practices that are likely to
retraumatize individuals who already have histories of trauma, and it upholds
the importance of consumer participation in the development, delivery, and
evaluation of services.
PPP. Trauma-Informed System: An organizational system which has developed a
shared language to define, normalize, and address the impact of trauma on
clients and the workforce. The organization operates from a foundational
understanding of the nature and impact of trauma.
QQQ. Veteran: A veteran is defined as an individual that has served as a member of
the armed forces, active duty or reserves, for at least one day. This will also
include service in the National Guard, as well as Merchant Marines in support
of US resources in wartime. Veteran status may be verified through self-
identification, discharge certificate, or Department of Defense Form DD-214.
RRR. WAC: Acronym for “Washington Administrative Code”.
SSS. WSUE: Refers to Washington State University Extension, a division of
Snohomish County Parks & Recreation Department (PRD).
TTT. Youth: Means a person from age ten (10) through age seventeen (17).
II. PERFORMANCE STANDARDS AND LICENSING
A. The Agency shall meet the requirements of WAC, applicable local and state
rules, and state and federal statutes. In addition, the Agency shall meet the
applicable specific program requirements for licensure and certification to
perform contracted services. A copy of the certification shall be submitted to
the County upon request.
B. The Agency shall maintain relevant and appropriate licensure by the State of
Washington to provide behavioral health and/or community support services.
The Agency shall notify the County in writing within five (5) business days of
any change in licensure status.
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 8 of 12
III. COMPLIANCE WITH SPECIFIC LAWS AND REGULATIONS
A. All services provided under this Contract shall meet all standards set forth in
current, revised and replaced WAC’s and RCW’s.
B. The Agency shall meet all applicable standards for program operations set forth
in WAC and RCW. The Agency shall ensure that WAC and RCW requirements
are followed and are adjusted as the WAC and RCW are amended, revised,
eliminated or added.
C. The Agency shall operate and adhere to fidelity of the model of services utilized
by the Agency and as negotiated with the County.
D. The Agency must have policies and procedures in place to protect and
safeguard individually identifiable health information obtained in the course of
providing services under this Contract. The Agency shall not disclose an
individual’s information, directly or indirectly, except to the extent allowed under
applicable state or federal laws and regulations. The Agency shall comply with
all terms and conditions of Federal Confidentiality of Substance Use Disorder
Patient Records, 42 CFR Part 2 and applicable provisions of the Health
Insurance Portability and Accountability Act (HIPAA) and the Family
Educational Rights and Privacy Act (FERPA).
E. Staff and volunteers who have access to children or vulnerable adults are
required to have a background check per RCW and WAC. A background check
is required at the time of employment or commencement of volunteer duties.
An Agency shall conduct additional background checks if circumstances arise
that cause the Agency concern. The Agency shall ensure that all persons
convicted of crimes preventing contact with vulnerable populations are
prohibited from having access to those populations.
F. The Agency shall enter data as negotiated with the County. The Agency shall
make use of data and specific to the Agency systems or electronic records for
the purpose of evaluating and reporting individual and program service
outcomes.
G. The Agency shall comply with all terms and conditions of the Business
Associate Agreement.
7.5.a
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 9 of 12
IV. REIMBURSEMENT PROCEDURES
Services rendered under this Contract shall be reimbursed based on the attached
Budget (Exhibit C). Services shall be provided per the attached Statement of Work
(Exhibit B).
V. REIMBURSEMENT LIMITATION
A. The Agency shall utilize the contracted dollar amount to provide services
throughout the duration of this Contract.
B. The Agency shall be responsible for ensuring budget is maintained and that
invoices to the County do not exceed the budgeted amount as stated in Exhibit
C, Approved Contract Budget.
C. Utilization of County funding available to this program will be reviewed monthly
and the Contract allocation may be reduced and re-allocated at the discretion
of the County, where needed if expenditures are not sufficient to fully utilize
available funding.
D. The Agency certifies that work to be performed under this Contract will not
duplicate any work to be charged against any other contract, subcontract, or
source.
VI. REPORTING REQUIREMENTS
The Agency shall submit all required reports documenting performance in a timely
manner. All reports shall be completed on approved forms and in accordance with
procedures as issued by the County. In the event the Agency fails to maintain its
reporting obligations, the County reserves the right to withhold reimbursements to
the Agency or order payment stopped to the Agency in an amount proportional to
the data estimated to be outstanding until such time that the data is current.
VII. OTHER REVENUES
Revenues generated by the Agency from other funding sources (e.g. donations,
fund-raising) under this program, including fees collected from low-income
participants, shall be separately identified and recorded as project income. These
funds shall be used exclusively to provide increased levels of service.
VIII. SUBCONTRACTING
A. The Agency is prohibited from subcontracting any funding and/or services
contained within this Contract unless otherwise negotiated with the County.
7.5.a
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 10 of 12
B. All rules, regulations and requirements contained in the Basic Terms and
Conditions must be met for all subcontracts executed pursuant to this Contract.
All subcontracting arrangements require prior written approval from the County.
IX. RECORDS RETENTION
The Agency shall retain all fiscal and clinical books, records, documents and other
materials relevant to this Contract in accordance with WAC.
X. LOCATION AND HOURS OF SERVICE
A. Services provided under this Contract shall be available in Snohomish County
for Snohomish County residents.
B. To ensure participants have consistent access to treatment services, the
Agency shall minimally maintain business hours from 9:00 AM through 5:00 PM
Monday through Friday, excluding recognized holidays or as negotiated with
the County. Any reduction in service hours shall be submitted in writing to the
County for approval, fifteen (15) calendar days prior to implementation.
C. The Agency shall notify the County within ten (10) days of change in personnel
which may affect the faithful execution of this Contract.
XI. ELIGIBILITY
A. County funds shall be the dollar of last resort for billing. The Agency shall
determine at time of intake if the individual has medical insurance, including
state-sponsored programs providing low-cost health care coverage through
private health plans, which covers substance use disorder treatment services.
If the individual has medical insurance that covers substance use disorder
treatment services, the medical insurance shall be used as the first source of
billing to pay for treatment services. The Agency shall ensure that only one
source of funding is used at any given time.
B. Termination of a Contract shall not be grounds for a fair hearing for the service
applicant or a grievance for the recipient if similar services are immediately
available in the County.
C. The Agency shall have policies and procedures in place for participant
grievances in the case of denial or termination of service or failure to act upon
a request for services with reasonable promptness.
7.5.a
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 11 of 12
XII. MONITORING AND EVALUATION
The Agency shall cooperate with the County in monitoring activities a minimum of
once per year or more as deemed appropriate by the County.
XIII. INTERAGENCY COORDINATION
A. The Agency shall identify the primary agencies with whom they have regular
relationships and whose activities substantially affect the delivery of services
under this Contract. The Agency shall negotiate and execute working
agreements with these agencies to ensure coordinated services and
appropriate referral procedures.
B. Working agreements shall minimally address the following:
1. Program description;
2. Referral procedures and timelines;
3. Release of information procedures;
4. Follow up procedures;
5. Procedures for exchanging information concerning program changes and
unavailability of services; and
6. Procedures for problem solving between two (2) agencies.
XIV. EMERGENCY PROCEDURES
The Agency shall have a plan for serving individuals during periods when normal
services may be disrupted. Disruption to normal services may include
earthquakes, floods, snowstorms, and other natural disasters. Particular attention
should be made for those individuals who are most at risk. When services are
delivered at the Agency’s workplace the plan shall include contact information for
high-risk individuals, a list of emergency services, and stores of emergency
provisions.
XV. CONTINUING EDUCATION
The Agency shall ensure their staff is effectively trained to implement the services
they agree to provide under the terms of this Contract. The Agency is encouraged
to inquire about the availability of additional training funds and opportunities to
support their continuing education efforts.
7.5.a
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Exhibit A
BH-25-62-05-224
City of Edmonds
Page 12 of 12
XVI. MEETING PARTICIPATION
The Agency shall ensure they have representation at any County-sponsored
trainings or meetings. The County shall notify the Agency a minimum of two (2)
weeks prior to the event.
XVII. DEFINITIONS AND TERMS
The Agency shall utilize the definitions and terms in this Exhibit A as applicable
throughout this Contract or as negotiated with the County.
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Exhibit B
BH-25-62-05-224
City of Edmonds
Page 1 of 2
EXHIBIT B
STATEMENT OF WORK / PROJECT DESCRIPTION
FIRST RESPONDER FLEX FUND
I. DESCRIPTION
A. The Project shall assist Individuals to remove barriers to housing and/or abate
emergency situations through the provision of Flex Fund assistance.
B. The Project shall serve eligible Individuals only. The individuals/families must
be experiencing homelessness or at risk of homelessness.
II. PROGRAM ACTIVITIES
In compliance with the terms of the Contract, the City shall perform the tasks and
services as follows:
A. The City shall develop and maintain a process to disburse Flex Funds to First
Responders and Co-Responder Social Workers, not to exceed the total amount
included in the Approved Project Budget (Exhibit C).
B. First Responders and Co-Responder Social Workers shall access Flex Funds
in order to procure goods and/or services directly related to the needs of
Individuals, which cannot be met through existing categorical services or
formal/informal community mechanisms or for an immediate need in which
other mechanisms cannot be accessed in a timely manner. Examples of such
purchases may include, but are not limited to: shelter, food (for example: a hot
meal or food, beverages, groceries to get by for a few days or until another
resource can be accessed), clothing (for example: shoes, coats, socks,
underclothes, pants, tops, gloves), medical care, transportation, or other basic
needs.
C. Flex Funds are designed to be used by Co-Responders/Social Workers who
work with First Responders and by First Responders who may not have a Co-
Responder at the time a need is identified. Flex Funds are not intended to be
used as a reward or withheld as a punishment. Use of Flex Funds in this
manner may lead to a review of this Contract and re-evaluation of this award.
D. Flex Funds shall not be paid directly to the Individuals or used for the purchase
of alcohol, tobacco, vaping, products, marijuana products, firearms,
ammunition, or other weaponry.
E. The City shall utilize flex funds throughout the duration of this Contract and
shall not use these funds at the end of the year to “stock up” in lieu of providing
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Exhibit B
BH-25-62-05-224
City of Edmonds
Page 2 of 2
assistance to individuals and families to help end homelessness in real time
during the year.
F. The City shall submit supporting documentation for expenses covered by Flex
Funds with the Approved Invoice (Exhibit D) for reimbursement.
G. The City shall include receipts for services and purchases with the invoice as
supporting documentation.
H. The City shall submit invoices by the tenth (10th) day of the month following flex
fund use. Exception: the December invoice must be submitted no later than
January 6, 2026.
I. The County will review fund usage throughout this Contract period and may
reallocate unutilized funds to cities that are in need of additional funds.
J. Funds allocated to the First Responder Flex Fund are determined on an annual
basis based on funding availability and are not guaranteed.
III. REPORTS
The City shall submit a report each quarter providing information regarding the
number of individuals assisted, number of assistance activities and a description
of at least one individual or family that was able to remove a barrier to housing or
abate an emergency situation as a result of the Project. The quarterly narrative
shall be submitted with the monthly invoice.
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AGENCY NAME:
1/1/2025 to 12/31/2025
AMOUNT AMENDMENT TOTAL AMOUNT
7,500$ 7,500$
-
-
-
-
-
7,500$ -$ 7,500$
MATCHING RESOURCES:
N/A
TOTAL MATCHING RESOURCES: N/A
%N/A AMOUNT: N/A
OTHER PROGRAM RESOURCES (Identify):
AMOUNT
TOTAL OTHER RESOURCES: -$
REVENUE SOURCE FUNDING PERIOD
EXHIBIT C
CONTRACT BUDGET - COST REIMBURSEMENT
FIRST RESPONDER FLEX FUND
CONTRACT PERIOD:
FUNDS AWARDED UNDER CONTRACT:
City of Edmonds
EHP 1/1/2025 to 12/31/2025
N/A
SOURCE FUNDING PERIOD
MATCH REQUIREMENTS FOR CONTRACT:
TOTAL FUNDS AWARDED:
Exhibit C
BH-25-62-05-224
City of Edmonds
Page 1 of 4
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FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
EHP
Salaries/Wages -$
Benefits -
Supplies/Minor Equip.-
Prof. Services -
Postage -
Telephone -
Mileage/Fares -
Meals -
Lodging -
Advertising -
Leases/Rentals -
Insurance -
Utilities -
Repairs/Maint.-
Client Flex Funds -
Printing -
Dues/Subscrip.-
Regis./Tuition -
Machinery/Equip.-
Administration -
Indirect -
Miscellaneous -
Flex Funds 7,500 7,500
Misc. Construction -
Acquisition -
Relocation -
-
TOTAL 7,500$ -$ -$ -$ -$ -$ 7,500$ -$
EXPENDITURES
CATEGORY TOTAL OTHER
RESOURCES
Exhibit C
BH-25-62-05-224
City of Edmonds
Page 2 of 4
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AMOUNT
7,500
7,500$ TOTAL
EXPENDITURE NARRATIVE
Cost of Flex Funds distributed to First Responders
NARRATIVE (provide justification describing each category supported with funds awarded under this contract)
CATEGORY
Flex Funds
Exhibit C
BH-25-62-05-224
City of Edmonds
Page 3 of 4
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POSITION FUND SOURCE
% OF TIME
TO FUND
SOURCE
TOTAL MONTHLY
MONTHLY
CHARGE TO
FUND SOURCE
# OF
MONTHS
TOTAL CHARGE
TO FUND
SOURCE
N/A
TOTAL: $0
NOTE: Above figures may reflect rounding
DETAIL SALARIES / WAGES
Exhibit C
BH-25-62-05-224
City of Edmonds
Page 4 of 4
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Invoice Number:
Actual:Estimated:
Contracting City and Address: Contract #:BH-25-62-05-224
City of Edmonds Project Title:First Responder Flex Fund
250 5th Ave. N. Contract Manager:Cleo Harris (425)388-7423 cleo.harris@snoco.org
Edmonds,WA 98290 Reporting Period:To:
AUTHORIZING SIGNATURE: Date:
52 $ 7,500.00 $ 7,500.00
$ - $ - $ 7,500.00 $ 7,500.00
Exhibit D
BH-25-62-05-224
City of Edmonds
Page 1 of 2
INVOICE-Cost Reimbursement Contracts
Snohomish County Human Services Department - 3000 Rockefeller, M/S 305, Everett, WA 98201
Contract To Date
ExpendituresCurrent ExpendituresSUB
OBJ Account Title
(sign in ink)
Flex Funds
ATTACH: CONTRACTOR CERTIFICATION FORM
Contract Budget
Balance
TOTALS
Total Contract Budget
x
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AUTHORIZING SIGNATURE: DATE:
Voucher Invoice Total
Check # Vendor Refer. # Description Amount Non-Grant Grant
Total: $ - $ - $ -
Exhibit D
BH-25-62-05-224
City of Edmonds
Page 2 of 2
(Use Additional Pages as Necessary)
HUMAN SERVICES DEPARTMENT
3000 ROCKEFELLER, M/S 305
EVERETT, WA 98201
SNOHOMISH COUNTY
AGENCY CERTIFICATION FORM
Charged To:
Agency Certification: I hereby certify under penalty of perjury that the items and totals listed herein are proper
charges for materials, merchandise, or services furnished to Snohomish County, and that all goods furnished and/or
services rendered have been provided without discrimination on the grounds of race, creed, national origin, handicap,
sex, or age.
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City Council Agenda Item
Meeting Date: 03/11/2025
Snohomish Regional Drug Task Force ILA (SRDTF)
Staff Lead: Chief Rod Sniffen
Department: Police Services
Preparer: Alexandra Ehlert
Background/History
Snohomish Regional Drug Task Force is a multi-agency partnership consisting of local, state and federal
detectives and special agents. Partner local agencies include Snohomish County Sheriff’s Office, Everett
and Lynnwood Police Departments. The Washington State Patrol and Washington Department of
Corrections also contribute personnel along with our federal partners, the Drug Enforcement
Administration (DEA), Bureau of Alcohol, Tobacco and Firearms (ATF), and U.S. Postal Inspection Service
(USPIS). SRDTF has been in existence since 1988 collaborating to address illegal drug trafficking in the
region. Participation can be through funding (A Participation Jurisdiction), or through a combination of
funding and providing staff (A Contributing Jurisdiction).
The City of Edmonds is currently a participating jurisdiction, however we have been a contributor in the
past. Current staffing is not ideal for us to assign an FTE at this time. In the beginning, Snohomish County
had two drug task forces including the South County Drug Task Force (Lynnwood, Edmonds, and
Mountlake Terrace) and the Snohomish County Drug and Gang Task force (Snohomish County, et. al).
The two groups were combined into one Regional Task Force several years ago. The Snohomish County
Sheriff’s Office is the lead organization.
Each jurisdiction is assessed a cost to participate based off percentage of population in the county. Our
contribution for 2025 is $10,749.00
During the program-based budgeting process for the new biennium, this ILA was overlooked and not
included in the PD budget. Now that we need to renew the ILA for 2025, the oversight was realized and
we are bringing it to council for approval. A portion of the current PD OT budget will be reallocated to
cover this expense.
Sharon Cates has approved the ILA as to form.
Staff Recommendation
Staff recommends Council approve the Mayor to sign the Snohomish County Regional Drug Task Force
on the consent agenda.
Narrative
Continue to be a participating jurisdiction in the Snohomish Regional Drug Task Force
7.6
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Attachments:
2025-2026 Task Force ILA AATF w.exhibits
7.6
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 1
INTERLOCAL AGREEMENT ESTABLISHING
SNOHOMISH REGIONAL DRUG TASK FORCE
This Interlocal Agreement Establishing the Snohomish Regional Drug Task Force
(“Agreement”), is entered into by and among Snohomish County, a political subdivision of the
State of Washington, and the following municipal corporations and department of the State of
Washington (hereinafter collectively referred to as the “Participating Jurisdictions”):
City of Arlington City of Mill Creek
City of Bothell City of Monroe
City of Brier City of Mountlake Terrace
City of Darrington City of Mukilteo
City of Edmonds City of Snohomish
City of Everett City of Stanwood
City of Gold Bar City of Sultan
City of Granite Falls Washington State Patrol
City of Index Washington Dept. of Corrections
City of Lake Stevens
City of Lynnwood
City of Marysville
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 2
WITNESSES THAT:
WHEREAS, since 1988, Snohomish County, and multiple cities and towns located in
Snohomish County, have collaborated in a countywide multi-jurisdictional task force to address
illegal drug trafficking in the region (“Snohomish Regional Drug Task Force” or “Task Force”).
The Task Force has operated on a continuous basis since 1988 under a series of interlocal
agreements;
WHEREAS, the Participating Jurisdictions desire to continue operation of the Task
Force, with Snohomish County administering task force project grants and other funding on
their behalf; and
NOW, THEREFORE, in consideration of covenants, conditions, performances, and
promises hereinafter contained, the parties hereto agree as follows:
1 DEFINITIONS
1.1 Participating Jurisdiction- Participating Jurisdiction means any municipal
corporation, political subdivision of the state, or department of division of the
state of Washington, who is a party to this agreement.
1.2 Contributing Jurisdiction- Contributing Jurisdiction means a Participating
Jurisdiction that also assigns at least one full-time employee to the Task Force.
2 TASK FORCE TERM AND PURPOSE
2.1 The term of this Agreement (“Term”) shall begin on January 1, 2025 (“Effective
Date”), and continue through December 31, 2025, unless earlier terminated or
modified as provided in this Agreement.
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 3
2.2 The purpose of the Task Force is to formally structure and jointly coordinate
selected law enforcement activities, resources, and functions to disrupt illegal
drug trafficking systems and to remove traffickers through a cooperative
program of investigation, prosecution, and asset forfeiture. The parties do not
intend for this Agreement to create a separate legal entity subject to suit.
2.3 The Task Force goals are to:
a. Reduce the number of drug traffickers in the communities of Snohomish
County through professional investigation, apprehension, and conviction;
b. Efficiently attack, disrupt, and prosecute individual and organized mid to
upper level drug traffickers who do not recognize jurisdictional boundaries
or limitations, and by doing so, impact drug trafficking organizations
previously impregnable;
c. Enhance drug enforcement cooperation and coordination through multi-
agency investigations, training of local jurisdictions and the sharing of
resources and information; and
d. Address these issues with the foremost consideration of safety for both law
enforcement and the community.
2.4 The Task Force will follow a management system for the shared coordination
and direction of personnel as well as financial, equipment, and technical
resources, as stated in this Agreement.
2.5 The Task Force will implement operations, including:
a. Development of intelligence,
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Interlocal Agreement Establishing
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b. Target identification,
c. Investigation,
d. Arrest of Suspects,
e. Successful prosecution of offenders, and
f. Asset forfeiture/disposition.
2.6 The Task Force shall evaluate and report on Task Force performance as required
in any applicable grant or funding agreement.
3 ORGANIZATION
3.1 The Task Force shall be organized according to the chart contained in Exhibit
A, incorporated herein by this reference.
3.2 Personnel assigned to the Task Force shall be directed in their Task Force duties
by the Snohomish County Sheriff’s Office (“SCSO”), through the Task Force
Commander. The Task Force Commander is an employee of Snohomish
County. Selection of the Task Force Commander will be conducted in
accordance with Exhibit B, incorporated herein by this reference. Appointment
and removal of the Task Force Commander remains at the sole discretion of the
Snohomish County Sheriff. Should the Sheriff elect to remove the Task Force
Commander without cause, the Executive Board shall be consulted before action
is taken.
3.3 Exhibit C, incorporated herein by this reference, sets forth the personnel
currently assigned to the Task Force by each Participating Jurisdiction. Nothing
in this Agreement shall restrict the ability of the Snohomish County Prosecuting
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Interlocal Agreement Establishing
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Attorney, Snohomish County Sheriff, Everett Police Chief, or chief law
enforcement officer of any Participating Jurisdiction to reassign personnel now
or later assigned to the Task Force.
3.4 Contributing Jurisdiction Employees: Any employee assigned to the Task Force
by a Contributing Jurisdiction shall remain, and be considered, an employee of
the assigning Contributing Jurisdiction. Each Contributing Jurisdiction shall pay
all costs associated with its employees when assigned to the Task Force. All
rights, duties, and obligations of the employer and the employee shall remain
with the Contributing Jurisdiction. Each Contributing Jurisdiction shall be
responsible for ensuring compliance with all applicable laws, collective
bargaining agreements, and/or civil service rules and regulations, applicable to
its employees. When a Participating or Contributing Jurisdiction is considering
the assignment of new or replacement personnel to the Task Force, the Task
Force Commander may be allowed to give input regarding the selection of the
assigned personnel.
3.5 Employees assigned to the Task Force are subject to and responsible for
following the published policies and procedures of the Task Force. In the event
of conflicting policies between the Task Force and the employing agency, the
employing agency policy takes precedence.
3.6 The Commander, at his or her discretion, may select an individual from assigned
Contributing Jurisdiction personnel to fill any of the following positions:
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Interlocal Agreement Establishing
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Detection Canine Handler, Financial Investigations, and Technology
Investigation.
4 GOVERNANCE
4.1 The activities of the Task Force shall be governed by an Executive Board. The
Task Force Executive Board shall be comprised of one representative from each
Participating Jurisdiction that contributes at least one (1) full-time employee to
the Task Force. Executive Board member votes shall be allocated according to
the number of full-time personnel their jurisdiction contributes to the Task
Force. As an example, if the Snohomish County Sheriff provides six employees
and the City of Lynnwood provides three, the Snohomish County Sheriff has six
votes and the City of Lynnwood has three. Additional Executive Board
members, with one vote each include: the Snohomish County Prosecuting
Attorney, the Everett City Attorney, the Northwest HIDTA Director, and one
chief of police from the remaining Participating Jurisdictions, selected by a
majority vote of the chiefs of police of the remaining Participating Jurisdictions.
If a Participating Jurisdiction that has no personnel assigned to the Task Force
as of the effective date of this Agreement, assigns full-time personnel to the Task
Force, a representative from that agency will be added as an Executive Board
member after the full-time personnel has been assigned to the Task Force for
three months.
4.2 The Snohomish County Sheriff shall serve as Chair of the Executive Board. The
Task Force Executive Board may adopt bylaws which include provision for
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Interlocal Agreement Establishing
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appointment of alternates to attend Executive Board meetings in the absence of
members. At such meetings, the alternate shall have the same rights as the
appointing member. Any action taken by the Task Force Executive Board under
this Agreement shall be based on simple majority of votes.
5 TASK FORCE BUDGET
5.1 The 2025 Task Force budget is attached as Exhibit D, incorporated herein by
reference. Each Participating Jurisdiction shall contribute funding to the Task
Force as specified in Exhibit D.
5.2 The SCSO will annually review and revise the Task Force budget to provide a
sufficient level of funding and total resource obligation for the following
calendar year. The Task Force budget will be allocated to each Participating
Jurisdiction on a proportional basis. Each Participating Jurisdiction’s
proportional share will be based on the Participating Jurisdiction’s average
population, as determined by the Washington State Office of Financial
Management. If the Task Force budget increases any Participating Jurisdictions
funding obligation by more than three percent (3%) from the prior year, the
budget must be approved by the Executive Board before submission to the
Participating Jurisdictions. Any special assessments must be approved by the
Executive Board.
5.3 Following the closure of each annual budget and not later than June 30 of each
year, the Task Force Commander must submit a report to each Participating
Jurisdiction reflecting a budget summary of all revenues from the previous year
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 8
including the total amount of spending required to operate the Task Force, a
summary of state and federal forfeitures and total receipts from the previous
year.
5.4 No later than July 1 of each year, the Sheriff shall provide notice to each
Participating Jurisdiction of the subsequent year’s proposed Task Force budget,
and each Participating Jurisdiction’s proportional share.
5.5 Snohomish County shall maintain designated financial accounts for the purpose
of supporting Task Force operations. Except as modified by Section 7, all
revenues collected or generated by or for the Task Force shall be forwarded to
the Snohomish County Treasurer and placed in the designated accounts. All real
or personal property of the Task Force will be held in Snohomish County’s name
for the benefit of the Task Force.
5.6 Each Participating Jurisdiction agrees to provide funding that is no less than the
amount indicated in Exhibit D, and to pay its funding share to Snohomish
County as administrator of Task Force funds no later than March 1, of the year
in which the funding is due.
Each Participating Jurisdiction agrees that the funding it contributes shall be
provided in addition to that currently appropriated to drug enforcement activities
and that no Task Force activity will supplant or replace any existing drug
enforcement activities.
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 9
6 GENERAL ADMINISTRATION
6.1 Each Participating Jurisdiction agrees to provide Snohomish County with any
documentation necessary to apply for, receive, or comply with any applicable
grant requirements.
6.2 By executing this Agreement, each Participating Jurisdiction agrees to make any
certified or other assurances required by any applicable grant agreement that are
within its particular control, and agrees to make all its records related to the Task
Force available for inspection if required as a condition of receipt of grant
funding.
6.3 Snohomish County is granted the authority to execute on behalf of the
Participating Jurisdictions all agreements and contracts signed as approved by
the Task Force Executive Board, by and through its Chair, including but not
limited to all contracts for professional services. Agreements and contracts
executed in this manner shall have the same legal effect as if they were executed
by each Participating Jurisdiction. All Task Force contracts and agreements
executed on behalf of Participating Jurisdictions under this Agreement must first
be approved on motion of the Task Force Executive Board. By executing this
Agreement, each Participating Jurisdiction agrees that, for the purpose of
administering the assets and resources available to the Task Force, no such
agreement or contract may impose or waive liability with respect to a
Participating Jurisdiction in a manner that is inconsistent with the hold harmless
provision in Section 12 of this Agreement.
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 10
6.4 Any dispute arising under this Agreement will be forwarded to the Task Force
Executive Board for resolution. The determination made by the Executive Board
shall be final and conclusive as between the parties. This provision shall not
apply to issues of indemnity and liability governed by the hold harmless
provision in Section 12 of this Agreement.
7 ASSET FORFEITURE
7.1 The Participating Jurisdictions shall refer all potential asset forfeitures initiated
or investigated by personnel assigned to the Task Force during the pendency of
this Agreement to the Task Force for disposition at the discretion of the Task
Force Executive Board or prosecuting authority (Prosecuting Attorney or United
States Attorney). Any such referred asset forfeiture that is pursued in state court
will be prosecuted in the name of Snohomish County, on behalf of the Task
Force and its Participating Jurisdictions.
7.2 The Task Force Commander, under the direction of the Task Force Executive
Board, shall manage the acquisition and disposition of assets seized or forfeited
as a result of this Agreement in compliance with state and federal law and Task
Force procedures.
7.3 Federal Forfeiture.
a. For purposes of receipt and processing of federal equitable sharing
distributions, Snohomish County shall be designated as the fiduciary agency
for the Task Force.
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 11
b. Participating Jurisdictions must comply with federal Equitable Sharing
Program guidelines and reporting requirements, including the requirements
contained in the Guide to Equitable Sharing For State, Local, and Tribal Law
Enforcement, published by the Department of Justice and the Department of
Treasury.
c. Snohomish County will submit request(s) to the federal government, on
behalf of the Task Force, in order to obtain equitable sharing related to
federal forfeitures.
d. Participating Jurisdictions agree and understand that all proceeds from
federal forfeitures of seized assets, which may be awarded to the County on
behalf of the Task Force, will be retained by the County for Task Force
operations and expenses.
e. Except as allowed by Section 7.3(g), Participating Jurisdictions will not
submit individual equitable sharing requests, nor will Participating
Jurisdictions receive shared federal funds from Snohomish County.
f. The Task Force may only use proceeds from federal seizures and forfeitures
for law enforcement purposes, as defined by the United States Department
of Justice.
g. If the Task Force initiates or participates in an investigation that results in a
federal forfeiture of $300,000 or more in net proceeds, each Participating
Jurisdiction that participated in the investigation may file an individual
request for equitable sharing under its own agency code. The parties intend
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 12
that each Participating Jurisdiction’s individual equitable share will be the
Participating Jurisdiction’s Task Force participation percent at the time of
the investigation, provided however, the SCSO is entitled to claim an
additional twenty five percent (25%) to account for Task Force
operative/administrative expenses. The parties acknowledge however, that
final determination of a Participating Jurisdiction’s receipt, and percentage
allocation, of federal forfeiture proceeds is within the discretionary authority
of the Department of Treasury or Department of Justice, as applicable.
h. The Task Force Commander will notify an eligible Participating Agency of
a federal forfeiture meeting the threshold outlined in Section 7.3(g) within
15 days of the forfeiture. A Participating Jurisdiction seeking an individual
equitable share of the federal forfeiture must file its request no later than 45
days following the forfeiture unless an exemption applies.
7.4 State Forfeiture.
a. The net monetary proceeds of each state asset forfeiture made by the Task
Force shall be retained by the County for Task Force operations and
expenses. If proceeds from state asset forfeitures exceed the amount
necessary for Task Force operations and expenses, the excess state forfeiture
proceeds shall be distributed to Contributing Jurisdictions in accordance
with each Contributing Jurisdiction’s participation percent, listed in Exhibit
C.
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 13
b. The Task Force may retain funds in an amount up to $250,000 from the net
proceeds of vehicle seizures for the acquisition of Task Force vehicles and
related fleet costs.
c. Any Participating Jurisdiction receiving a distribution of assets forfeited
under RCW 69.50.505 shall use such assets in accordance with RCW
69.50.505(10).
8 ACQUISITION AND USE OF EQUIPMENT
8.1 For purposes of this Agreement, the term “Equipment” shall refer to all personal
property used by the Task Force in performing its purpose and function,
including but not limited to materials, tools, machinery, equipment, vehicles,
supplies, and facilities.
8.2 If any Equipment is acquired with grant funds, the Participating Jurisdictions
agree that the Task Force will use that equipment only for specified law
enforcement purposes for the term of the grant.
8.3 Personnel assigned to the Task Force may use Equipment that is provided or
acquired for Task Force purposes, as directed by the Task Force Commander.
8.4 Upon termination of the Task Force, any Equipment provided to the Task Force
by a Participating Jurisdiction will be returned to that jurisdiction.
8.5 Upon termination of the Task Force, any Equipment acquired by the Task Force
will be disposed of in accordance with applicable federal, state, or local
requirements or this Agreement.
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 14
9 MODIFICATION
Participating Jurisdictions here to reserve the right to amend this Agreement in the
future from time to time as may be mutually agreed upon. No such amendment shall be
effective unless written and signed by all then-contributing Participating Jurisdictions
with the same formality as this Agreement.
10 NONDISCRIMINATION
There shall be no discrimination against any employee or against any applicant for such
employment because of race, color, religion, handicap, marital status, political
affiliation, sex, age, or national origin. This provision shall include, but not be limited
to the following: employment, upgrading, demotion, transfer, recruitment, advertising,
lay-off or termination, rates of pay or other forms of compensation, and selection for
training.
11 TERMINATION OF AGREEMENT
11.1 Notwithstanding any provisions of this Agreement, any party may withdraw
from the Agreement by providing written notice of such withdrawal to all other
parties, specifying the effective date thereof at least thirty (30) days prior to such
date. A withdrawing party may take with it any Equipment it has provided to the
Task Force and shall be entitled to distributions under Section 7 of this
Agreement with respect to asset forfeitures which that Participating Jurisdiction
participated before the effective date of withdrawal.
7.6.a
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Interlocal Agreement Establishing
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11.2 If there is a reduction in funds by the source of those funds, and if such funds
are the basis of this agreement, Snohomish County may unilaterally terminate
all or part of the agreement or may reduce its scope of work and budget.
12 HOLD HARMLESS
Each party hereto agrees to save, indemnify, defend and hold the other parties harmless
from any allegations, complaints, or claims of wrongful and/or negligent acts or
omissions, by said party and/or its officers, agents, or employees to the fullest extent
allowed by law. In the case of allegations, complaints, or claims against more than one
party, any damages allowed shall be levied in proportion to the percentage of fault
attributable to each party, and each party shall have the right to seek contribution from
each of the other parties in proportion to the percentage of fault attributable to each of
the other parties. Moreover, the parties agree to cooperate and jointly defend any such
matter to the extent allowed by law. A jurisdiction that has withdrawn assumes no
responsibility for the actions of the remaining members arising after the date of
withdrawal but shall remain liable for claims of loss or liability arising prior to the
effective date of withdrawal.
13 GOVERNING LAW AND VENUE
This Agreement shall be governed by, construed, and enforced in accordance with the
laws of the State of Washington without reference to choice of law principles, and venue
of any suit between the parties arising out of this Agreement shall be in the Superior
Court of Snohomish County, Washington.
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 16
14 INTEGRATION
With the exception of necessary operational agreements between law enforcement
agencies of the Participating Jurisdictions and agreements executed pursuant to Section
6.3, this Agreement constitutes the whole and entire agreement among those parties as
to the Task Force and no other understandings, oral, or otherwise, regarding the Task
Force shall be deemed to exist or bind the parties.
15 EXECUTION OF MULTIPLE ORIGINAL COUNTERPARTS
This Agreement may be reproduced in any number of original counterparts. Each party
need sign only one counterpart and when the signature pages are all assembled with one
original counterpart, that compilation constitutes a fully executed and effective
agreement among all the Participating Jurisdictions. In the event that fewer than all
named parties execute this Agreement, the Agreement, once filed or posted as specified
in Section 17, shall be effective as between the parties that have executed the Agreement
to the same extent as if no other parties had been named.
16 SEVERABILITY
If any part of this Agreement is unenforceable for any reason the remainder of the
Agreement shall remain in full force and effect.
17 POSTING/RECORDING
This Agreement will be filed with the Snohomish County Auditor or posted on the
County or Participating Jurisdiction’s interlocal agreements webpage, in compliance
with RCW 39.34.040.
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 17
18 NOTICES
Any notice required or permitted to be given under this Agreement shall be in writing
and shall specifically refer to this Agreement and be sent by (i) United States registered
mail, return receipt requested, (ii) any nationally recognized overnight carrier or express
mail service (such as FedEx or UPS) that provides receipts to indicate delivery, (iii) by
personal service, or by electronic e-mail (with proof of receipt). All such
communications shall be addressed to the appropriate Administrator of this Agreement
as follows:
To the County:
Snohomish County Sheriff
Drug Task Force Commander
3000 Rockefeller Ave. M/S 706
Everett WA, 98201
If sent by electronic email to:
Email: SSH-TFCommander@snoco.org
Notices given to a Participating Jurisdiction will be addressed to the Chief of Police of
the participating jurisdiction or as designated by the Participating Jurisdiction.
Any party hereto may, by reasonable notice to the other parties, designate such other
address, or electronic email address, for the giving of notices as deemed necessary. All
notices shall be deemed given on the day each notice is personally delivered, transmitted
by electronic email, or delivered by overnight courier service, or on the third business
day following the day such notice is mailed if mailed within accordance of this section.
In witness whereof, the parties have executed this Agreement.
7.6.a
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Interlocal Agreement Establishing
Snohomish Regional Drug Task Force – Page 18
SNOHOMISH COUNTY:
Snohomish County, a political subdivision
of the state of Washington
By:
Name:
Title:
Recommended for approval:
By:
Susanna Johnson
Snohomish County Sheriff
Approved as to Form:
Deputy Prosecuting Attorney
7.6.a
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SNOHOMISH REGIONAL DRUG TASK FORCE INTER-LOCAL AGREEMENT
EXHIBIT A
SRDTF Executive Board
Snohomish County Sheriff (Chair), Everett Police Chief (Asst. Chair), Lynnwood Police Chief, Lake Steven Police Chief (At-Large), Director of NW-HIDTA,
Snohomish County Prosecuting Attorney, City of Everett City Attorney
COMMANDER
Sheriff ’s Office
ADMINISTRATIVE ASSISTANT
Everett PD
EPD Detective
EPD Detective
EPD Detective
OPERATIONS SERGEANT
Everett PD
S.O. Secretary
ADMINISTRATIVE LIEUTENANT
(Vacant)
OPERATIONS LIEUTENANT
Sheriff ’s Office
Legal Secretary
Sno. County Prosecutor ’s Office
Deputy Prosecutor
Sno. County Prosecutor ’s Office
OPERATIONS SERGEANT
Lynnwood PD
OPERATIONS SERGEANT
Sheriff’s Office
DOC Agent
S.O. Detective
S.O. Detective
S.O. Detective
WSP Detective
BP Agent
ATF Agent
S.O. Financial
Detective
S.O. Technology
Detective
CONTRIBUTING JURISDICTIONS:
Snohomish County Sheriff’s Office (S.O.)
Everett PD (EPD)
Lynnwood PD (LPD)
Washington State Patrol (WSP)
Washington Dept. of Corrections (DOC)
Snohomish County Prosecutor’s Office
Alcohol, Tabacco & Firearms Administration (ATF)
U.S. Border Patrol (BP)
ADMINISTRATIVE SERGEANT
(Vacant)
7.6.a
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EXHIBIT B
Snohomish Regional Drug Task Force
Commander Selection
The Drug Task Force Commander is a management exempt (“at will”) employee of the Sheriff’s Office.
With the objective of selecting the best possible candidate for the position of Drug Task Force
Commander, and ensuring the best fit into the organization, the Executive Board will recommend to the
Sheriff three candidates to be considered for the position of Drug Task Force Commander. Candidates
for the Drug Task Force Commander position must demonstrate a strong leadership skill set, the ability
to build consensus, and direct the efforts of a multi-agency team to achieve established goals. He or she
must meet the performance objectives set by the Executive Board and the Sheriff. The Sheriff will select
the Drug Task Force Commander from the Executive Board’s three recommended candidates.
The Drug Task Force Commander’s initial commitment of service is four years, with the option of a year
by year extension after that period. The Sheriff shall consult with the Executive Board before authorizing
any extension of the Drug Task Force Commander’s service commitment.
7.6.a
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EXHIBIT C
Snohomish Regional Drug Task Force
Personnel Assigned by Jurisdiction
January 1, 2025 – December 31, 2025
EVERETT POLICE DEPARTMENT FUNDING
1 Sergeant Everett PD
1 Detective Everett PD
1 Detective Everett PD
1 Detective Everett PD
1 Detective Everett PD- Vacant
1 Detective Everett PD - Vacant
1 Detective Everett PD - Vacant
1 Support Personnel Everett PD
SNOHOMISH COUNTY SHERIFF’S OFFICE FUNDING
1 Task Force Commander Snohomish County Sheriff
1 Lieutenant Snohomish County Sheriff
1 Sergeant Snohomish County Sheriff
1 Sergeant Snohomish County Sheriff – Vacant
1 Detective Snohomish County Sheriff
1 Detective Snohomish County Sheriff
1 Detective Snohomish County Sheriff
1 Detective Snohomish County Sheriff - Vacant
1 Detective Snohomish County Sheriff – Vacant
1 K9 Detective Snohomish County Sheriff
1 Support Staff Snohomish County Sheriff
LYNNWOOD POLICE DEPARTMENT FUNDING
1 Sergeant Lynnwood PD
1 Detective Lynnwood PD – Vacant
7.6.a
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SNOHOMISH COUNTY PROSECUTOR’S OFFICE FUNDING
.5 Support Staff Snohomish County Prosecutor
1 Deputy Prosecutor Snohomish County Prosecutor
STATE OF WASHINGTON FUNDING
1 Detective Washington State Patrol
1 Agent Department of Corrections
Agency Participants E-Board Vote Pcnt. Notes
Everett PD 5 5 39%
Snoh Co Sheriff’s Off 7 7 54%
Lynnwood PD 1 1 7%
WSP 1 1 Fr. 10% WaSt Tx
DOC 1 1 Fr. 10% WaSt Tx
SC Pros Atty 1.5 1
Evt City Atty 1 1
NWHIDTA Dir 0 1
At Large PD 0 1
TOTALS 17.5 19 100%
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EXHIBIT D
Snohomish Regional Drug & Gang Task Force
April 1, 2024, Population of Cities, Towns and Counties (wa.gov)
JURISDICTION
POPULATION
April 1, 2024
PERCENTAGE
2025
ALLOCATION
AMOUNT
Arlington 22,980 2.65% $ 5,686.00
Bothell 20,380 2.35% $ 5,042.00
Brier 6,600 0.76% $ 1,631.00
Darrington 1,515 0.17% $ 365.00
Edmonds 43,420 5.01% $ 10,749.00
Everett 114,800 13.24% $ 28,407.00
Gold Bar 2,310 0.27% $ 579.00
Granite Falls 4,775 0.55% $ 1,180.00
Index 160 0.02% $ 43.00
Lake Stevens 41,540 4.79% $ 10,277.00
Lynnwood 41,500 4.79% $ 10,277.00
Marysville 74,390 8.58% $ 18,409.00
Mill Creek 21,630 2.49% $ 5,342.00
Monroe 20,830 2.40% $ 5,149.00
Mountlake Terrace 24,260 2.80% $ 6,007.00
Mukilteo 21,590 2.49% $ 5,342.00
Snohomish 10,350 1.19% $ 2,553.00
Stanwood 8,865 1.02% $ 2,188.00
Sultan 7,160 0.83% $ 1,781.00
Snohomish County 378,045 43.60% $ 93,545.00
TOTALS: 867,100 100% $ 214,552.00
Increase to Commanders Salary
2024 COLA increase of 4.51% retro back to Jan 1, 2024
2025 COLA increase of 3.63% effective Jan 1, 2025
Commander Salary 231,702$
Sergeant Salary -$
Task Force Analyst Salary 26,850$
Credit for (Commerce Grant
Year End Balance 2024)
Commander Baines (44,000)$
ILA Contributions Allocations 214,552$
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City Council Agenda Item
Meeting Date: 03/11/2025
Contract with JCI Jones for Sodium Hypochlorite for the Wastewater Treatment Plant
Staff Lead: Ross Hahn
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
Sodium Hypochlorite is used as the primary disinfectant for the Wastewater Treatment Plant effluent to
Puget Sound. The hypochlorite solution (safer to handle than gaseous chlorine) is 12.5% by weight of
Sodium Hypochlorite which is significantly safer than using gaseous chlorine. We secure multi-year
chemical supply contracts to provide reliable delivery at a predictable price to the City. These contract
expenses are budgeted in the 423 Sewer/WWTP Fund in the City’s 2025-2026 Biennium Budget.
Staff Recommendation
Approve on consent agenda and authorize the Mayor to sign the JCI Jones Agreement.
Narrative
We received three (3) bids and JCI Jones, Inc was the low bidder and selected to furnish Sodium
Hypochlorite to the City of Edmonds Wastewater Treatment Plant for the next two years with an option
to extend to a third year by mutual agreement. Seller has an obligation to provide and deliver these
treatment chemicals on an on-call basis with specific delivery specifications.
The estimated annual usage of Sodium Hypochlorite is 45,000 gallons. The price is calculated (Jan 1,
2025 to Dec 31, 2026): $1.65/Gallon. With a two-year contract, the total estimated contract price (est.
90,000 gallons, based on 2022-2024 usage): $148,500. This represents a savings of $16,500, or 10%,
over the two years compared to 2024 pricing.
The City Attorney has approved the Agreement as to form.
Attachments:
Chemical Bid 2025 Tab Sheet_Sodium Hypochlorite
JCI Agreement - Sodium Hypochloride 1-1-25 --12-31-26
2025 Sod. Hypo. Bid Form
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Sodium Hypochlorite & Sodium Bisulfite Bid Tab Sheet for 2025-27
Bids Closed: 12/20/24 2 PM
Sealed Bids Opened: 12/20/24 2:15 PM
Yellow = Winning Bid for Sodium Hypochlorite
Orange = Winning Bid for Sodium Bisulfite
Two Years Three Years Two Years Three Years
HASA, Inc.$1.85/gallon No Bid No Bid No Bid
Northstar Chemical $3.37/gallon No Bid $4.92/gallon $5.54/gallon
JCI Jones Chemicals, Inc.$1.65/gallon No Bid No Bid No Bid Winning Bidder for Sodium Hypochlorite
Univar USA-Muni Team No Bid No Bid $4.87/gallon No Bid Winning Bidder for Sodium Bisulfite
NotesSodium Hypochlorite Price Sodium Bisulfite PriceBIDDERS
(In Order Bids Received)
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Has the original City contract boilerplate language been modified? Yes No
If yes, specify which sections have been modified:
Description
of Services:
Type of Contract: (GR) Grants (I)Intergovernmental Agreement (L)Lease Agreement
Bid/RFP Number:
(S)Purchase of Services (W)Public Works (O)Other
Effective Date: Completion Date:
Originator: Routed by:
Department/Division: Date:
Name of Consultant/Contractor:
CONTRACT TITLE:
Total Amount of Contract:
Budget #
Budget #
Budget # Amount:
Yes No
Authorization Level:
PW & Utilities Director
WWTP Manager
City Attorney
Contractor
Other
City Council Approval Date
(if applicable)
Mayor
City Clerk
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No.
(Contract Number
Amount:
Amount:
Are there sufficient funds in the current budget to cover this contract?
Remarks:
(NTE total contract amount for 2 years)
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BID AND
CONTRACT DOCUMENTS
2025 Wastewater Treatment Plant - Treatment Chemicals
CITY OF EDMONDS
l2l sthAvenue North
Edmonds, Washington 98020
MAYOR
Mike Rosen
CITY CLERK
Scott Passey
CONTACT PERSON
Ross Hahn
425-771-0237
CITY COLTNCIL
Vivian Olson
Chris Eck
Will Chen
Neil Tibbott
Michelle Dotsch
Susan Paine
Jenna Nand
7.7.c
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ATTACHMENTS
Invitation to Bid
Information to Bidder
Bidder's Checklist
For Bid Opening
Proposal
After Notice of Award
Instruction on Executions . . .
Bid Proposal
Non-Collusion Affi davit
Bid Notarization.
Specifications
Agreement
Page I-l
Page B-1
Page B-2
Page B-2 & 3
Page B-4
Page P-l & 2
Page NCA-I
Page BN-l
Page S-l &2
Page A-1,2 & 3
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INVITATION TO BID
TREATMENT CHEMICALS
CITY OF EDMONDS
The City of Edmonds will accept bids for Sodium Hypochlorite, Sodium
Hydroxide and Sodium Bisulfite, in accordance with Bid and Contract
documents until 2:00 o.m.^ December 20.2024 at the Office of the Citv
Clerk located at 121 5th Avenue North. Edmonds. Washington. If dropped
off can leave with front desk of City Hall with Bid addressed to City Clerk.
These sealed bids will be opened onDecember 20.2024 at2:30 p.m., in a
virtnal meeting to be held via Zoom videoconference:
Join Zoom Meeting
https ://zoom .usl jl93 5 49098 86 I ?pwd:NRBPPSEwKtaPfa0bpa I vJoCYv9QWqh. I
Meeting ID: 935 4909 8861
Passcode: 6uV3JK
BID AND CONTRACT DOCUMENTS may be obtained through the
Treatment Plant located at200 2nd Avenue South, Edmonds, Washington or
can be mailed by request by phoning the Treatment Plant at 425-771-0237 .
The City of Edmonds reserves the right to reject any or all bids and to waive
irregularities or informalities, in the bid or in the bidding process, that does
not give a material advantage to any bidder.
Scott Passey, City Clerk
City of Edmonds, Washington
Page I-l
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INFORMATION TO BIDDERS
Bid Submittal
Bid submittal shall include Proposal, Addenda (if any), Non-Collusion Affidavit, and Bid
Notarization.
Award of Contract
The City intends to award a contract within thirty (30) days of bid opening.
The City reserves the right to split the bid and award to the lowest, most responsive
bidder on an item-by-item basis. The amounts shown are estimated annual quantities and
the City reserves the right to increase or decrease the amounts as the demand requires.
Execution of Contract
The successful bidder shall submit the executed Agreement to the City within fifteen (15)
days of the Notice of Award.
Page B-l
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BIDDER'S CHECKLIST
FOR BID OPENING
To receive consideration, Proposals must be received prior to the specified time of
bid acceptance. Furthermore, a list of deviations from the Specifications shall be
provided by Bidder.
Proposals shall be mailed or delivered to:
City of Edmonds
Scott Passey, City Clerk
l2l sth Avenue North
Edmonds, WA 98020
Address envelope to plainly indicate 'BID FOR TREATMENT CHEMICALS'
WITHDRAWAL OF BIDS: Any Bidder may withdraw their bid, either in person
or by written request, at any time prior to the time set for the Bid Opening thereof.
SPECIAL NOTES: At the option of the City of Edmonds, this agreement may be
executed in accordance with one of two alternative bids as described in the Bid
Proposal.
THE BIDDER'S ATTENTION IS ESPECIALLY CALLED TO THE
FOLLOWING FORMS WHICH MUST BE EXECUTED IN FULL AS
REQUIRED:
PROPOSAL
DELIVERY: Prices quoted by Bidder will be considered as being based on
delivery at the location indicated in the specifications, and to be inclusive of all
charges for delivery. If awarded an Agreement, the Bidder will be required to
provide the required chemicals on a call basis. Failure to deliver as specified may
result in nullification of the Agreement at the option of the City of Edmonds.
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BIDDER'S CHECKLIST (continued)
TAXES: Prices quoted shall include all applicable taxes, other than Washington
State Sales Tax. Washington State Sales Tax shall be listed separately as a
percentage. The Bidder shall designate the item or items of the proposal to which
the sales tax is applicable.
MODIFICATIONS: No bid shall be considered except those submitted on the
Bid Proposal form supplied by the City of edmonds. No oral, telephonic,
telegraphic or facsimile bids or modifications will be accepted.
EXCEPTIONS: If awarded a Contract, the Bidder will be required to fumish the
particular item referred to in strict accordance with the SPECIFICATIONS unless
a departure or substitution is clearly noted and described in the BID PROPOSAL.
SIGNATURE: Each bid must be signed in longhand by the Bidder with his usual
signature. Bids by partnerships must be signed with the partnership name by one
of the partners, followed by signature and designation by the partner signing.
Bids by corporations must be signed with the legal name of the corporation,
followed by the name of the State of Incorporation and by the signature of the
President, Secretary, or other person authorized to bind it in the matter. Below
the signature, print or type the name and corporate title of each person signing.
NON-COLLUSION AFFIDAVIT
Each bid shall be accompanied by a properly executed Non-Collusion Affidavit
This form must be filled in and signed before a Notary Public.
BID NOTARIZATION
Each bid shall be accompanied by a completed corporate Notary form.
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AFTER NOTICE OF AWARD
AGREEMENT
INSTRUCTION ON EXECUTIONS: The Bidder shall have the Agreement
executed by an authorized representative and have the authorized representative's
signature notarized. The sole proprietor or agent should sign only once in the
blank provided for the type of business structure that the Bidder maintains. The
signature must be notarized.
In case of default by the Bidder, the City of Edmonds may procure the articles of
services from other sources and hold the Bidder responsible for any excess
expense occasioned thereby, including delay in time, whether foreseeable or
unforeseeable.
The City of Edmonds reserves the right to waive any dehciency in the bidding
process that does not give to any bidder a material advantage or to reject any and
all bids. Such decisions are to be exercised in its sole discretion.
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BID PROPOSAL
FOR THE
CITY OF ED MONDS. WA
TO: Honorable Mayor and Council
City of Edmonds
Office of the City Clerk
l2I 5th Avenue North
Edmonds, WA 98020
Per the Information to Bidders, we hereby propose to furnish to you, subject
to the proper execution of Agreement, the following chemicals for the
yearlyears as specified:
A. BIDS (excludes Washington State sales tax)
Price two year Price threeiqal
ITEM I - Sodium
Hypochlorite
Price per gallon (US)$ 1.65 $ NO BrD
ITEM2-SodiumBisulfite
Price per gallon (US)$ NO BrD $ t'ro sto
ITEM 3 - Sodium Hydroxide
Price per gallon (US)$ NO BrD $ NO BrD
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BID PROPOSAL (continued)
B. Will you sell additional units to the City of Edmonds at the bid price
until further notice? Yes x No
C. OVERHEAD.PROFIT. ETC
All proposals listed in this form of bid include overhead and profit, as
well as all other expenses involved.
D. EXCEPTION S
List all base bid exceptions:
N/A
E. SIGNATIIRES
JCI JONES CHEMICALS, INC 1919 MARINE VIEW DRIVE
Name of firm Street Address
TACOMA, WA9B422By
By
& Title
YORK
& Title
NEW YORK
Telephone Number
City, State, Zip Code
(253\ 274-0104
If bidder is corporation, write state of incorporation under signature.
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CITY OF EDMONDS
NON-COLLUSION AFFIDAVIT
srArE or V,lasftitW )
)
)
SS
o Y0P/
I
1S
sworn,oath, says that@she
of
and sworn to before me this
not a sham oJ collusive bid, or made in
named; and@lsne further says that the
s
that the bid above is a genuine and
the interest or on behalfofany person not therein
said bidder has not directly or indirectly induced or solicited any bidder on the above
work or supplies to put in a sham bid, or any other person or corporation to refrain from
bidding; and that said bidder has not in any matter sought by collusion to secure
himself/herself as an advantage over any other bidder or bidders.
SIGNATURE
Subscribed
20 &.a"y or fucg.:ntW{
in and the S tate o f
residing at
aorrrw \\) A
S
By
Title
c
(Name of Corporation)
Notary
State of W
MICHELLE K.
ashington
TRAMMELL
LTCENSE #t25791
MY COMMISSION E)(PIRES
MAY 22,2025
Public
Page NCA -l
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STATE OF
COUNTY OF
On this
SS
)
)
)
, and on his/her oath swore that he/she is a partner or duly
authorized agent of the partnership that executed the within and foregoing instrument and is duly
authorized to execute said instrument on behalf of the partnership as its free act and deed.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my offrcial seal the day and
year first above written.
Notary Public in and for the State of
residing at
STATE OF
)SSrCOUNTY OF te(CU )
day of 20 _, before me personally appeared
auv or WC!'(Y*/.( ,20a4 ,before me personally appeared
tAottt
On
known to be the (president, vice president, secretary,
or the case may be) of the corporation that executed
within and said instrument to be the free and
voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and upon
oath stated that he/she was authorized to execute said instrument and the seal affixed hereto is the
corporate seal of said corporation.
set my hand and affixed my official seal the day and
year
IN
lc and the of
residing at
STATE OF
COUNTY OF
On this day of _,20
-,
before me personally appeared
, and on his/her oath swore that he/she is a duly authorized agent
of the sole proprietorship that executed the within and foregoing instrument and is duly
authorized to execute said instrument on behalf of the sole proprietorship as its free act and deed,
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of
residing at
SS
)
)
)
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SPECIFICATIONS
ITEM NO. 1 CHEMICAL
Sodium Hypochlorite 125% NaOCI liquid
ESTIMATED ANNUAL USAGE: 65,000 gallons (US)
City of Edmonds
Treatment Plant
200 Znd Ave. S.
Edmonds, WA
Vendor will fill owner's bulk storage
tanks at building location at Edmonds
Treatment Plant.
Vendor will fiIl owner's 700 gallon
tank at building location at Edmonds
Treatment Plant.
Sodium Hypochlorite bulk shipments of 4,800 gallons are preferred.
The City has two 3,000-gallon tanks. The vendor must be able to
provide a continuing supply as required by the City.
Tank trucks may use plant air or be equipped with a compressor for
unloading Sodium Hypochlorite to storage pneumatically. Vendor
must supply a single flexible hose to connect to a 2-inch camlock
connection. Vendor to verifu length of hose needed and may store the
hose at the City's plant or on their truck. Any Sodium Hypochlorite
spilled during unloading is classified ahazardous material spill. It is
the responsibility of the vendor to promptly clean up and properly
dispose of any chemical spilled during transfer.
ITEM NO.2 CHEMICAL
Sodium Bisulfite 38% NaHSO3 liquid
ESTIMATED ANNUAL USAGE: 7,000 gallons (US)
City of Edmonds
Treatment Plant
200 2nd Ave. S.
Edmonds, WA
Sodium Bisulfite shipments of between 200 and 500 gallons are
required. The vendor must be able to provide a continuing supply as
required by the City.
PageS-l
SPECIFICATIONS (CONTINUED)
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Tank trucks may use plant air or be equipped with a compressor for
unloading Sodium Bisulfite to storage pneumatically. Trucks must be
equipped with at least 50 feet of flexible hose that connects to a 2-inch
camlock fitting. Any Sodium Bisulfite spilled during unloading is
classified ahazardous material spill. It is the responsibility of the
vendor to promptly clean up and properly dispose of any chemical
spilled during transfer.
ITEM NO.3 CHEMICAL
Sodium Hydroxide 50o/o NaOH liquid
ESTIMATED ANNUAL USAGE 1000 gallons (US)
City of Edmonds
Treatment Plant
2002ndAve. S.
Edmonds, WA
Vendor will fill owner's 1,000 gallon
tank at building location at Edmonds
Treatment Plant.
Sodium Hydroxide bulk shipments of between 700 and 800 gallons are required. The
vendor must be able to provide a coutinuing supply as required by the City.
All tank trucks must be equipped with compressors for unloading Sodium Hydroxide to
storage pneumatically. Trucks must be equipped with at least 50 feet of flexible, 2-inch
hose. Any Sodium Hydroxide spilled during unloading is classified a hazardous material
spill. It is the responsibility of the vendor to promptly clean up and properly dispose of
any chemical spilled during transfer.
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AGREEMENT
THIS AGREEMENT, made and entered into at Edmonds, Washington, this
-
day
of 20 _, between the CITY OF EDMONDS, hereinafter called the
hereinafter called the "Seller","Buyer", and
WITNESS that Seller and Buyer for consideration hereinafter named agree as follows:
ARTICLE I - SCOPE OF WORK: Seller shall furnish
for a2 year agreement; with the option to extend the
agreement for a 3'd year upon the mutual agreement of the parties to be documented in a
signed addendum to this agreement, as described in the BID AND CONTRACT
DOCUMENTS, and shall furnish all requirements of this Agreement, the Information to
Bidders, the Specifications, and the Bid Proposal.
Unit or lump sum prices shall be all inclusive and submitted as FOB destination, freight
pre-paid and allowed (freight included in price).
If the unit price does not compute to the extended total price, the unit price shall govem.
Pricing shall be firm for the Agreement period; however, nothing in this Agreement will
prevent the Seller from charging a lower than quoted price.
The Seller represents that all prices, terms, and benefits offered in response to this
solicitation are equal to or better than the equivalent prices, terms, and benefits offered by
the Seller to any other government unit or commercial customer.
Should the Seller, during the term of this Agreement, enter into any contract, agreement,
or arrangement that provides lower prices, more favorable terms, or greater benefits to
any other government unit or commercial customer, this Agreement shall thereupon be
deemed amended to provide the same price or prices, terms and benefits to the City. This
provision applies to comparable products and purchase volumes by the City that are not
less than the purchase volumes of the government unit or commercial customer that has
received the lower prices, greater benefits, or more favorable terms.
The City is entitled to any promotional pricing during the Agreement period that is lower
than pricing provided in the submittal.
Price decreases shall be immediately passed on to the City
ARTICLE 2 - DELIVERY: Seller hereby agrees to deliver said treatment chemicals on a
call basis as listed in the Specifications, with delivery costs included. Failure to deliver
as specified may result in nullification of this Agreement at the option of the Buyer.
If, for any reason, the Buyer is required to institute legal proceedings or otherwise incur
legal expenses in order to obtain compliance by the Seller with the terms and conditions
of this Agreement, then, in that event, the prevailing party shall be entitled to its costs and
reasonable legal fees associated with the institution and prosecution of such claims, or in
the event litigation is not instituted, but if it is necessary for the Buyer to incur legal
expenses in obtaining compliance with this Agreement, the Seller agrees to pay the
amount of such expenses so incurred, together with all costs.
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No claim, whether as to goods delivered or for non-delivery of goods shall be greater
than the purchase price of the goods in respect of which such damages are claimed,
however this limitation on damages shall not apply to any negligent, reckless or
intentional act by the Seller that results in damage to the Buyer's equipment. Buyer shall
have the right to inspect the goods before the goods are introduced into Buyer's system
and shall have the right to accept or reject same before delivery. Buyer shall give l0 days
notice from date of acceptance. Conforming goods shall not be returned to Seller without
Seller's prior consent, which consent shall not be unreasonably withheld.
ARTICLE 3 - THE CONTRACT SUM: Buyer shall pay Seller for performance of this
Agreement subject to additions and deductions provided herein based on the Bid Proposal
with quantities estimated on Page S-l & S-2 of the bid documents.
ARTICLE 4 - INSTRUCTION TO BIDDERS. SPECIFICATIONS AND BID
PROPOSAL: The Information to Bidders, Specifications, Bid Proposal, and Appendices
I & 2, attached to this Agreement shall be considered part hereof and by reference hereto,
the same incorporated herein as if set forth in full. These documents shall constitute the
entire agreement of the parties and shall not be modified except in writing with the
consent of both parties; provided, however, that this clause shall be expressly limited in
its effect and operation in order to preserve the right of the Buyer to pursue any verbal
warranty or other assurance, including, but not limited to, any wananty of fitness for use,
or any right or warranty assigned hereunder.
IN WITNESS WHEREOF, two (2) identical counterparts of this contract, each of which
shall, for all purposes be deemed an original thereof, have been duly executed by the
parties herein before narned on the day and year in the Agreement first above written.
ATTEST/AUTHENTICATED :CITY OF EDMONDS
Scott Passey, City Clerk
APPROVED AS TO FORM:
Mike Rosen, Mayor
Office of the City Attorney
SOLE PROPRTETOR:SUPPLIER:
By:
Sole Proprietor doing business
as:
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PARTNERSHIP:SUPPLIER:
By:
Partner or authorized agent
for:
(Name of partnership)
CORPORATION SUPPLIER
By
Title:
(Name of Corporation)
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STATE OF
COLTNTY OF
On this day of 20 _, before me personally appeared
, and on hisiher oath swore that he/she is a partner or duly
authorized agent of the partnership that executed the within and foregoing instrument and is duly
authorized to execute said instrument on behalf of the partnership as its free act and deed.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of
residing at
SS
)
)
)
STATE OF
COUNTY OF
On this
SS
)
)
)
day of 20 _, before me personally appeared
known to be the (president, vice president, secretary,
treasurer or other authorized officer or agent, as the case may be) ofthe corporation that executed
the within and foregoing instrument, and acknowledged said instrument to be the free and
voluntary act and deed ofsaid corporation, for the uses and purposes therein mentioned, and upon
oath stated that he/she was authorized to execute said instrument and the seal affixed hereto is the
corporate seal of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of
residing at
STATE OF )
)SS
)COLINTY OF
On this day of _,20 _, before me personally appeared
, and on his/her oath swore that he/she is a duly authorized agent
of the sole proprietorship that executed the within and foregoing instrument and is duly
authorized to execute said instrument on behalf of the sole proprietorship as its free act and deed
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year first above written.
Notary Public in and for the State of
residing at
A-4 of 4
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APPENDIX 1 CONTRACT
(Appendix A of USDOT 1050.24 Standard Title VI Assurances)
During the performance of this Agreement, the Seller, for itself, its assignees, and successors in
interest (hereinafter collectively referred to as the "Seller") agrees as follows:
L Compliance with Regulations: The Seller shall comply with the acts and
regulations relative to nondiscrimination in federally-assisted programs of the United States
Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Parl 2l (49 CFR 2 I ),
as they may be amended from time to time (hereinafter referred to as the Regulations), which are
herein incorporated by reference and made a part of this Agreement.
2. Nondiscrimination: The Seller, with regard to the work performed by it during the
Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability,
incomelevel, or LEP in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Seller shall not participate directly or indirectly in the
discrimination prohibited by Section 2l .5 of the Regulations, including employment practices when
the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 2l .
3. Solicitations for Subcontracts, Including Procurements of Materials and
Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Seller for
work to be performed under a subcontract, including procurement of materials, or leases of equipment,
each potential subcontractor or supplier shall be notified by the Seller ofthe Seller's obligations under
this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color,
national origin, sex, age, disability, income-level, or LEP.
4. Information and Reports: The Seller shall provide all information and reports
required by the Regulations and directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined by the
City or the appropriate state or federal agency to be pertinent to ascertain compliance with such
Regulations, orders, and instructions. Where any information required of a Seller is in the exclusive
possession of another r.vho fails or refuses to furnish the information, the Seller shall so certifu to the
City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain
the information.
5. Sanctions for Noncompliance: In the event of the Seller's noncompliance with the
nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or
the appropriate state or federal agency may determine to be appropriate, including, but not limited to:
. . Withholding of payments to the Seller under the Agreement until the Seller
complies; and/or
o Cancellation, termination, or suspension of the Agreement, in whole or in part.
6. Incorporation of Provisions: The Seller shall include the provisions of the above
paragraphs one (l) through five (5) in every subcontract, including procurement of materials and
leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The
Seller shall take such action with respect to any subcontractor or procurement as the City or
appropriate state or federal agency may direct as a means of enforcing such provisions, including
sanctions for noncompliance. Provided, that if the Seller becomes involved in, or is threatened with,
litigation by a subcontractor or supplier as a result of such direction, the Seller may request that the
City enter into such litigation to protect the interests of the City; or may request that the appropriate
state agency enter into such litigation to protect the interests of the State of Washington. In addition,
the Seller may request the appropriate federal agency enter into such litigation to protect the interests
of the United States.
7.7.c
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APPENDIX 2 CONTRACT
(Appendix E of USDOT 1050.24 Standard Title VI Assurances)
During the performance of this contract, the Seller, for itself, its assignees, and successors tn
interest (hereinafter referred to as the "Seller") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities :
o Title VI of the Civil Rights Act of 1964 (42 U,S.C. $ 2000d et seq.,78 stat.252),
(prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 2l .
o The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. $ 4601), (prohibits unfair treatment of persons displaced or whose property
has been acquired because ofFederal or Federal-aid programs and projects);
o Federal-Aid Highway Act of 1973, (23 U.S.C. $ 324 et se4.), (prohibits discrimination on
the basis ofsex);
o Section 504 of Rehabilitation Act of 1973, (29 U.S.C. $ 794 et seq.\, as amended,
(prohibits discrimination on the basis of disability); and 49 CFR Part 27;
o The Age Discrimination Act of 1975, as amended, (42 U.S.C. $ 6101 et seq.), (prohibits
discrimination on the basis of age);
o Airport and Airway Improvement Act of 1982, (49 U.S.C. $ 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
r The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964), The Age Discrimination
Act of 1975 and Section 504 of the Rehabilitation Act of 1973,by expanding the
definition of the terms "programs or activities" to include all of the programs or activities
of the Federal-aid recipients, sub-recipients and contractors, whether such programs or
activities are Federally funded or not);
o Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on
the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. $$
12131-12189) as implemented by Departrnent of Transportation regulations at 49 C.F.R.
parts 37 and 38;
r The Federal Aviation Administration's Non-Discrimination statute (49 U.S.C. E 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
o Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately
high and adverse human health or environmental effects on minority and low-income
populations;
o Executive Order 13166,Improving Access to Services for Person with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure cornpliance with
Title VI, you must take reasonable steps to ensure the LEP person has meaningful access
to your programs (70 Fed. Reg, at 74087 to 74100);
o Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education prograrns or activities (20 U.S.C. 1681 et seq).
7.7.c
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.UCI
BID ADDENDUM
1. The chlorine Producers have declared Force Majeure a combined eleven times since 2021'
Chlorine supply remains on strict allocation. In September 2022, all chlorine shipments in the
nation were halted for a week, and were behind schedule for several more, due to the threat of a rail
strike.
f CI has no control over raw material supply or its transportation, and we must ensure that we are
not penalized should we be rendered unable to deliver by any disrupting event beyond our control.
Therefore, fCI must respectfully insist on including the following Force Majeure clause, or one of
vour choosine that is approved by JCI, as a term of our bid and any related contract that may be
issued.
FORCE MAJEURE: f CI fones Chemicals shall not be responsible for damages or delays
caused by Force Majeure nor other events beyond its control and which could not
reasonably have been anticipated or prevented. For purposes of this Agreement,
Force Majeure includes, but is not limited to, adverse weather conditions, floods,
epidemics, war, riot, strikes,lockouts, and other industrial disturbances; unknown
site conditions, accidents, sabotage, fire, and acts of God.
Please note that Force Majeure is of no relation to pricing- it is supply related only. f CI's pricing and
price terms will always remain as-bid regardless of Force Majeure status.
2. fCI's payment terms are Net 30 days.
Corporate Olfces.1765 Ringling Blvd. . Sarasota, Florida 3;236 o telephone:941.330."1537 o facsimile:941..330.9657 c 8OO-477."1078
Brnnch Locotions. Warwick, NY . Caledonia, NY o Barberton, OH. Riverview, MI . Merrimack, NH . Charlotte, NC
Jacksonville, FL. Beech Grol'q, lN e Milford, VA o Tacoma, WA o Torrance, CA
www.icichernicals.com
7.7.c
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City Council Agenda Item
Meeting Date: 03/11/2025
Authorization to purchase (1) 2025 Elgin Crosswind Sweeper
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
Unit #66-STM, a 2012 Elgin Eagle Street Sweeper, was budgeted for replacement at $450,000. This Unit,
to be replaced in 2025, was approved for replacement with B-Fund monies in Decision Package 770-
25001 - Scheduled Vehicle Replacements (2 units totaling $490,000).
Staff Recommendation
Approve on the Consent Agenda - to authorize the Department of Public Works to purchase (1) one
2025 Elgin Crosswind1 Street Sweeper from Owen Equipment on the Sourcewell Contract #093021. This
consent additionally authorizes the surplus of existing Storm Division equipment at auction upon
delivery and acceptance of the new equipment.
Narrative
Unit #66-STM is being replaced by a single engine regenerative air sweeper. Public Works is taking
ownership of Unit E256ST, the Elgin Crosswind1. This sweeper is a productive and versatile regenerative
air sweeper. The Elgin sweeper is an integral part of the City's storm drainage maintenance program and
the City's NPDES (Dept. of Ecology) permit compliance. The Storm Maintenance group operates a single
City sweeper year round with a second sweeper operating in fall and winter months. This helps remove
small particles and debris before it enters the City's storm drainage system.
The Fleet Division has the appropriate and authorized B-fund budget to purchase the machinery. The
current amount for the 2025 Elgin Crosswind1 Street Sweeper is $443,981.21 including tax and is
approved by purchase order on the Director and Mayor level.
Attachments:
2025 Elgin Sweeper E256ST_PO_signed
2025 B-fund Decision Packages
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1/8/2025 2:37:46PM
Decision Package Budget ReportglDPBdgtRpt
City of Edmonds
Decision Package: 770-25001 - 2025 Scheduled Vehicle Replacements
Group Version Duration Approval StatusPriorityDateBudget Year
One-Time Approved07/18/2024 2025 crugg 0 1
Item Description
Vehicles that need to be replaced in 2025:
66-STM 2012 Elgin Crosswind Street Sweeper (Storm)
104-ITS 2004 Ford Taurus (IT)
Justification
These vehicles are fully funded through the 511 B-Fund and are in need of replacement.
Program and Tier
Equipment Rental Fund (B-Fund)
Performance Metric
A replacement fund established for capitalized Fleet assets, funded through annual rental rates collected from internal
departments that have Fleet assets assigned to them. Supports the purchase and procurement of replacement
vehicles/equipment and asset inventory. Full program description found in The Edmonds City Code , Chapter 3.05
Describe All Funding Sources
Fully funded through 511 B-Fund 511.100.77.594.48.64.00
Describe Future or Ongoing Costs
Operational costs will be covered by A-Fund equipment rental rates
Project Status (if applicable)
Narrative Not Defined
2025FISCAL DETAILS
Capital Expenditures
490,000.00511.100.77.594.48.64.00 EQUIPMENT - B FUND
490,000.00Total Capital Expenditures
490,000.00Total Expenditures
490,000.00Net Budget
Approval History
Approver Lvl Out ActionIn
Returned8/6/2024 9:54:28AM7/18/2024 10:08:12AM 1DEBRA SHARP
Approver Lvl Out ActionIn
Approved12/12/2024 11:06:00AM8/6/2024 9:54:28AM 1DEBRA SHARP
Scenarios
Scenario Name Security Level Can EditInclude PAPosition Budget Model
Adopted Budget 2 YN2025 Base
Decision Packages 2 YN
7.8.b
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1/8/2025 2:35:18PM
Decision Package Budget ReportglDPBdgtRpt
City of Edmonds
Decision Package: 770-25002 - 2026 Scheduled Vehicle Replacements
Group Version Duration Approval StatusPriorityDateBudget Year
One-Time Approved07/18/2024 2026 crugg 0 1
Item Description
Vehicles that need to be replaced in 2026:
11-STR 2001 International 10 yrd Dump Truck/Snow Plow (Street)
283-POL 2014 Ford Escape (Police Detective)
397-POL 2021 Ford Explorer (Police Patrol)
282-POL 2016 Ford Explorer (Police Patrol)
818-POL 2020 Ford Explorer (Police Patrol)
Justification
These vehicles are fully funded through the 511 B-Fund and are in need of replacement.
Program and Tier
Equipment Rental Fund (B-Fund)
Performance Metric
A replacement fund established for capitalized Fleet assets, funded through annual rental rates collected from internal
departments that have Fleet assets assigned to them. Supports the purchase and procurement of replacement
vehicles/equipment and asset inventory. Full program description found in The Edmonds City Code , Chapter 3.05
Describe All Funding Sources
Purchased with B-Fund money accrued through rental rates
Describe Future or Ongoing Costs
Operational costs will be covered by A-Fund rates.
Project Status (if applicable)
Narrative Not Defined
2026FISCAL DETAILS
Capital Expenditures
505,000.00511.100.77.594.48.64.00 EQUIPMENT - B FUND
505,000.00Total Capital Expenditures
505,000.00Total Expenditures
505,000.00Net Budget
Approval History
Approver Lvl Out ActionIn
Approved12/12/2024 11:15:13AM7/18/2024 10:26:51AM 1DEBRA SHARP
Scenarios
Scenario Name Security Level Can EditInclude PAPosition Budget Model
Adopted Budget 2 YN2025 Base
Decision Packages 2 YN
7.8.b
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City Council Agenda Item
Meeting Date: 03/11/2025
Public Hearing - Interlocal Agreement with the City of Marysville for Surplus Vehicle Sale
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
In September 2024, the City entered into discussion with Marysville regarding interest in police vehicles
the City of Edmonds was intending to offer for sale in surplus. Considering the value of each of the
vehicles intended for sale, an Interlocal Agreement was drafted to initiate the process.
Under the Washington Intergovernmental Disposition of Property (Chapter 39.33), the City can enter
into an agreement with another municipality on mutually agreed upon terms.
The same Washington Intergovernmental Disposition of Property (Chapter 39.33, section 020), requires
the City to hold public hearing before disposing of surplus property with an estimated value of more
than $50,000.
Staff Recommendation
Receive public testimony regarding an Interlocal Agreement with City of Marysville for the sale of
surplus vehicles.
Narrative
An Interlocal Agreement between the City of Edmonds and the City of Marysville was prepared to
authorize the municipalities to transact a surplus vehicle sale. All parties are amenable to this
agreement. The City of Edmonds is in possession of Five (5) 2023 Ford Explorer Police Utility Interceptors
it intends to sell as surplus vehicles. City of Marysville is eager to purchase these surplus vehicles.
Each vehicle is fully outfitted with police equipment and their original powertrain warranties and valued
at Eighty-Two Thousand Dollars ($82,000.00) each. A one-time lump sum payment of Four Hundred Ten
Thousand Dollars ($410,000.00) has been negotiated in the terms and will be due within ten (10)
business days of the date of the agreement.
The Interlocal Agreement document is approved as to form by the City's Attorney. This Public Hearing
was published and posted in advance of the March 11, 2025 Council Meeting.
Attachments:
draft_Interlocal Agreement_Marysville_Surplus Vehicle Sales_Feb2025
8.1
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INTERLOCAL AGREEMENT
BETWEEN THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE
FOR THE SALE OF SURPLUS VEHICLES
THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into by and between the City of
Edmonds, Washington (“Edmonds”) and the City of Marysville, Washington (“Marysville”)
(individually, a “Party” and collectively, the “Parties”) as of the date entered below.
RECITALS
WHEREAS, Chapter 39.33 RCW authorizes municipalities to sell personal property to other
municipalities on such terms and conditions as may be mutually agreed upon by the proper authorities of
the municipalities concerned; and
WHEREAS, Edmonds has five (5) 2023 Ford Explorer Police Utility Interceptors that it has
determined are surplus to its needs; and
WHEREAS, RCW 39.33.020 requires Edmonds to hold a public hearing before disposing of
surplus property with an estimated value of more than fifty thousand dollars; and
WHEREAS, Edmonds has held the required public hearing regarding the disposal of the vehicles
referenced above, each of which has an estimated value of over fifty thousand dollars; and
WHEREAS, Marysville wishes to purchase these vehicles and Edmonds wishes to transfer
ownership of the vehicles to Marysville upon receipt of consideration therefor; and
WHEREAS, the Parties have agreed to a sales price for each vehicle that they have determined to
be its true and full value; and
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their
respective rights and obligations regarding the sale of these vehicles; and
WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve
Edmonds’ entry into this Agreement; and
WHEREAS, the City Council of the City of Marysville has taken appropriate action to approve
Marysville’s entry into this Agreement, if necessary;
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein,
Edmonds and Marysville agree as follows:
TERMS
Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement under which
Edmonds will transfer, as is and without additional warranty, ownership of the vehicles listed in Exhibit
A, attached hereto and incorporated herein by this reference, to Marysville for the agreed price. This
Agreement shall be interpreted in furtherance of this purpose.
8.1.a
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Section 2. Responsibilities of the Parties. The responsibilities of the Parties shall include reasonable
cooperation to accomplish the above-mentioned objective of this Agreement.
Section 3. Consideration. Marysville shall pay to Edmonds the purchase price of the vehicles as set
forth in Exhibit A, and upon receipt of payment, Edmonds shall take all necessary steps to transfer title to
the vehicles listed in Exhibit A to Marysville. Marysville agrees to accept the vehicles as is, without
records or any form of warranty other than that set forth in Section 6, below.
Section 4. Transfer of Ownership. Transfer of the ownership of the personal property listed in Exhibit
A, including the transfer of title and the removal of the vehicles from Edmonds premises, shall be
administered jointly by Edmonds and Marysville under the supervision of Edmonds’ Fleet Manager, Carl
Rugg, and Marysville’s __________[title and name]. The transfer of ownership shall occur subsequent to
this Agreement becoming effective and shall be complete when Marysville takes title to the vehicles and
takes possession and removes the personal property listed in Exhibit A from Edmonds premises. All costs
relating to the transfer of title and to removing the personal property shall be borne by Marysville.
Section 5. Acquisition, Holding and Disposition of Personal Property. No real or personal property,
other than that listed in Exhibit A, shall be acquired, held or disposed of by the Parties. After the
consummation of the transfer of ownership of the personal property that is subject to this Agreement,
Marysville shall hold and dispose of the same without restriction from Edmonds. Marysville shall be
responsible for coordinating with Sno911 to reassign and reprogram the police radios equipped in each
vehicle.
Section 6. Warranty. Edmonds agrees to take all reasonable steps necessary to effectuate a transfer of
the original manufacturer’s warranties for the vehicles to Marysville, as authorized and required by the
manufacturer. Marysville agrees that Edmonds will provide no further warranty or record, including but
not limited to service and maintenance records, as part of this Agreement.
Section 7. Effective Date. This Agreement shall become effective immediately upon execution by the
Parties and filing with the Snohomish County Auditor in accordance with Section 16.A, below, and will
remain in effect until the completion of the transfer of title for the vehicles to Marysville and the removal
of the vehicles from Edmonds premises.
Section 8. Termination. Neither Party may terminate this Agreement after the effective date set forth
above.
Section 9. Indemnification and Hold Harmless Agreement. Marysville agrees to protect, indemnify and
save Edmonds, its officials, officers, employees, and agents harmless from and against any and all injury
or damage to the City, its officials, officers, employees, agents or property, and also from and against all
claims, demands, and causes of action of every kind and character arising directly or indirectly, or in any
way incident to or in connection with the terms of this Agreement. Marysville specifically waives any
immunity that it may have with respect to, but only to, the limited extent necessary to indemnify
Edmonds, its officials, officers, employees, and agents under this Agreement. Marysville further agrees to
fully indemnify Edmonds, its officials, officers, employees, and agents from and against any and all costs
of defending any such claim or demand to the end that Edmonds is held harmless therefrom.
Section 10. Integration. This document, together with the attached Exhibit A, constitutes the entire
embodiment of the agreement between the Parties and, unless modified in writing by an amendment
executed by the Parties hereto, shall be implemented only as described herein.
8.1.a
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Section 11. Non-waiver. Waiver by either Party of any provision of this Agreement shall not be deemed
to constitute a waiver of any other provision.
Section 12. Insurance. Each Party will maintain its own insurance and/or self-insurance for its liabilities
from damage to property and/or injuries to persons arising out of its activities associated with this
Agreement as it deems reasonably appropriate and prudent. The maintenance, or lack, of insurance and/or
self-insurance will not limit the liability of the indemnifying Party to the indemnified Party.
Section 13. Governing Law and Venue. This Agreement will be governed by the laws of the State of
Washington. Any action arising out of this Agreement will be brought in Snohomish County Superior
Court.
Section 14. No Employment Relationship Created. The Parties agree that nothing in this Agreement will
be construed to create an employment relationship between Marysville and any officer, employee, agent,
or representative Edmonds, or between Edmonds and any officer, employee, agent, or representative of
Marysville.
Section 15. No Third-Party Rights. This Agreement is intended for the sole and exclusive benefit of the
Parties hereto and no third-party rights are created by this Agreement.
Section 16. Miscellaneous.
A. Duty to File Agreement with County Auditor. Marysville shall, within five (5) days of
execution by the Parties, file this Interlocal Agreement with the Snohomish County Auditor.
B. No Separate Entity. The Parties agree that no separate legal or administrative entity is
necessary to carry out this Agreement.
C. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any
real or personal property used or acquired by either Party in connection with the performance of this
Agreement will remain the sole property of such Party, and the other Party will have no interest therein.
D. Administrators. Each Party to this Agreement will designate an individual (“Administrator”),
which may be designated by title or position, to oversee and administer that Party’s participation in this
Agreement. The Parties’ initial Administrators will be:
Edmonds’ Administrator: Marysville’s Administrator:
Carl Rugg, Fleet Manager [Name, Title]
7110 210th St SW [Address]
Edmonds, WA 98020 [City, State, Zip]
Carl.Rugg@edmondswa.gov [Email address]
Either Party may change its Administrator at any time by delivering written notice of such Party’s new
Administrator to the other Party.
E. Notices. All notices that are given by any Party pursuant to this Agreement will be in
writing and will be delivered either in-person, by United States mail, or by electronic mail (email) to the
applicable Administrator designated by the Party under subsection D, above.
8.1.a
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Notice delivered in person will be deemed given when accepted by the recipient. Notice by United States
mail will be deemed given as of the date the same is deposited in the United States mail, postage prepaid,
and addressed to the Administrator, at the addresses set forth in Section D above. Notice delivered by
email will be deemed given as of the date and time sent; provided that: (1) the sender does not receive any
failure of delivery notice; and (2) any notice by email sent on a day other than a business day will be
deemed effective on the first business day after being sent.
DATED this ____ day of _____________ 2025.
CITY OF EDMONDS CITY OF MARYSVILLE
Mike Rosen, Mayor Jon Nehring, Mayor
ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED:
Scott Passey, City Clerk ________, City Clerk
APPROVED AS TO FORM ONLY: APPROVED AS TO FORM ONLY:
City of Edmonds, Office of the City Attorney City of Marysville, Office of the City Attorney
8.1.a
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EXHIBIT A
LIST OF PERSONAL PROPERTY SUBJECT TO TRANSFER OF OWNERSHIP BETWEEN
THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE
Personal Property Description:
Five (5) 2023 Ford Explorer Police Utility Interceptors as listed below:
2023 Ford Explorer PIU 1FM5K8AB2PGB37680
2023 Ford Explorer PIU 1FM5K8AB2PGB38957
2023 Ford Explorer PIU 1FM5K8AB8PGB56136
2023 Ford Explorer PIU 1FM5K8AB3PGB56366
2023 Ford Explorer PIU 1FM5K8ABXPGB56008
Each vehicle is outfitted with police equipment including lights, sirens, partitions, ballistic panels,
prisoner transport seats, center consoles, radios, and rear cargo storage compartments.
The consideration paid for the vehicles does not include vinyl decal applications, fleet key
reconfiguration, if necessary, or computer docking stations.
Each of these vehicles has a 5 Year/60,000 Mile powertrain and 3 Year/36,000 Mile bumper to bumper
warranty from Ford Motor Company with a delayed warranty start date of August 2024.
Consideration:
The sale price per vehicle is Eighty-Two Thousand Dollars ($82,000.00). Sales tax shall be paid by
Marysville directly to the Department of Licensing when tax, title, and registration is completed.
Marysville shall provide the agreed consideration for these vehicles to Edmonds in a one-time lump sum
payment of Four Hundred Ten Thousand Dollars ($410,000.00) within ten (10) business days of the
effective date of this Agreement. Transfer of vehicle titles shall take place after receipt of payment and
removal of the vehicles from Edmonds premises shall take place thereafter.
8.1.a
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City Council Agenda Item
Meeting Date: 03/11/2025
Authorization for Mayor to Sign Interlocal Agreement with the City of Marysville for Surplus Vehicle Sale
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
In September 2024, the City entered into discussion with Marysville regarding interest in police vehicles
the City of Edmonds was intending to offer for sale in surplus. Considering the value of each of the
vehicles intended for sale, an Interlocal Agreement was drafted to initiate the process.
Under the Washington Intergovernmental Disposition of Property (Chapter 39.33), the City can enter
into an agreement with another municipality on mutually agreed upon terms.
Further consideration Under the Washington Intergovernmental Disposition of Property (Chapter 39.33,
section 020), requires the City to hold a "disposal of surplus property" hearing.
Staff Recommendation
Authorize the mayor to sign an Interlocal Agreement with City of Marysville for the sale of surplus
vehicles.
Narrative
An Interlocal Agreement between the City of Edmonds and the City of Marysville was prepared to
authorize the municipalities to transact a surplus vehicle sale. All parties are amenable to this
agreement. The City of Edmonds is in possession of Five (5) 2023 Ford Explorer Police Utility Interceptors
it intends to sell as surplus vehicles. City of Marysville is eager to purchase these surplus vehicles.
Each vehicle is fully outfitted with police equipment and their original powertrain warranties and valued
at Eighty-Two Thousand Dollars ($82,000.00) each. A one-time lump sum payment of Four Hundred Ten
Thousand Dollars ($410,000.00) has been negotiated in the terms and will be due within ten (10)
business days of the date of the agreement.
The Interlocal Agreement document is approved as to form by the City's Attorney. The Public Hearing
will precede authorization and is scheduled at the 6:00 p.m., March 11, 2025 Council Meeting.
Attachments:
draft_Interlocal Agreement_Marysville_Surplus Vehicle Sales_Feb2025
9.1
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1
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE
FOR THE SALE OF SURPLUS VEHICLES
THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into by and between the City of
Edmonds, Washington (“Edmonds”) and the City of Marysville, Washington (“Marysville”)
(individually, a “Party” and collectively, the “Parties”) as of the date entered below.
RECITALS
WHEREAS, Chapter 39.33 RCW authorizes municipalities to sell personal property to other
municipalities on such terms and conditions as may be mutually agreed upon by the proper authorities of
the municipalities concerned; and
WHEREAS, Edmonds has five (5) 2023 Ford Explorer Police Utility Interceptors that it has
determined are surplus to its needs; and
WHEREAS, RCW 39.33.020 requires Edmonds to hold a public hearing before disposing of
surplus property with an estimated value of more than fifty thousand dollars; and
WHEREAS, Edmonds has held the required public hearing regarding the disposal of the vehicles
referenced above, each of which has an estimated value of over fifty thousand dollars; and
WHEREAS, Marysville wishes to purchase these vehicles and Edmonds wishes to transfer
ownership of the vehicles to Marysville upon receipt of consideration therefor; and
WHEREAS, the Parties have agreed to a sales price for each vehicle that they have determined to
be its true and full value; and
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their
respective rights and obligations regarding the sale of these vehicles; and
WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve
Edmonds’ entry into this Agreement; and
WHEREAS, the City Council of the City of Marysville has taken appropriate action to approve
Marysville’s entry into this Agreement, if necessary;
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein,
Edmonds and Marysville agree as follows:
TERMS
Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement under which
Edmonds will transfer, as is and without additional warranty, ownership of the vehicles listed in Exhibit
A, attached hereto and incorporated herein by this reference, to Marysville for the agreed price. This
Agreement shall be interpreted in furtherance of this purpose.
9.1.a
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Section 2. Responsibilities of the Parties. The responsibilities of the Parties shall include reasonable
cooperation to accomplish the above-mentioned objective of this Agreement.
Section 3. Consideration. Marysville shall pay to Edmonds the purchase price of the vehicles as set
forth in Exhibit A, and upon receipt of payment, Edmonds shall take all necessary steps to transfer title to
the vehicles listed in Exhibit A to Marysville. Marysville agrees to accept the vehicles as is, without
records or any form of warranty other than that set forth in Section 6, below.
Section 4. Transfer of Ownership. Transfer of the ownership of the personal property listed in Exhibit
A, including the transfer of title and the removal of the vehicles from Edmonds premises, shall be
administered jointly by Edmonds and Marysville under the supervision of Edmonds’ Fleet Manager, Carl
Rugg, and Marysville’s __________[title and name]. The transfer of ownership shall occur subsequent to
this Agreement becoming effective and shall be complete when Marysville takes title to the vehicles and
takes possession and removes the personal property listed in Exhibit A from Edmonds premises. All costs
relating to the transfer of title and to removing the personal property shall be borne by Marysville.
Section 5. Acquisition, Holding and Disposition of Personal Property. No real or personal property,
other than that listed in Exhibit A, shall be acquired, held or disposed of by the Parties. After the
consummation of the transfer of ownership of the personal property that is subject to this Agreement,
Marysville shall hold and dispose of the same without restriction from Edmonds. Marysville shall be
responsible for coordinating with Sno911 to reassign and reprogram the police radios equipped in each
vehicle.
Section 6. Warranty. Edmonds agrees to take all reasonable steps necessary to effectuate a transfer of
the original manufacturer’s warranties for the vehicles to Marysville, as authorized and required by the
manufacturer. Marysville agrees that Edmonds will provide no further warranty or record, including but
not limited to service and maintenance records, as part of this Agreement.
Section 7. Effective Date. This Agreement shall become effective immediately upon execution by the
Parties and filing with the Snohomish County Auditor in accordance with Section 16.A, below, and will
remain in effect until the completion of the transfer of title for the vehicles to Marysville and the removal
of the vehicles from Edmonds premises.
Section 8. Termination. Neither Party may terminate this Agreement after the effective date set forth
above.
Section 9. Indemnification and Hold Harmless Agreement. Marysville agrees to protect, indemnify and
save Edmonds, its officials, officers, employees, and agents harmless from and against any and all injury
or damage to the City, its officials, officers, employees, agents or property, and also from and against all
claims, demands, and causes of action of every kind and character arising directly or indirectly, or in any
way incident to or in connection with the terms of this Agreement. Marysville specifically waives any
immunity that it may have with respect to, but only to, the limited extent necessary to indemnify
Edmonds, its officials, officers, employees, and agents under this Agreement. Marysville further agrees to
fully indemnify Edmonds, its officials, officers, employees, and agents from and against any and all costs
of defending any such claim or demand to the end that Edmonds is held harmless therefrom.
Section 10. Integration. This document, together with the attached Exhibit A, constitutes the entire
embodiment of the agreement between the Parties and, unless modified in writing by an amendment
executed by the Parties hereto, shall be implemented only as described herein.
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Section 11. Non-waiver. Waiver by either Party of any provision of this Agreement shall not be deemed
to constitute a waiver of any other provision.
Section 12. Insurance. Each Party will maintain its own insurance and/or self-insurance for its liabilities
from damage to property and/or injuries to persons arising out of its activities associated with this
Agreement as it deems reasonably appropriate and prudent. The maintenance, or lack, of insurance and/or
self-insurance will not limit the liability of the indemnifying Party to the indemnified Party.
Section 13. Governing Law and Venue. This Agreement will be governed by the laws of the State of
Washington. Any action arising out of this Agreement will be brought in Snohomish County Superior
Court.
Section 14. No Employment Relationship Created. The Parties agree that nothing in this Agreement will
be construed to create an employment relationship between Marysville and any officer, employee, agent,
or representative Edmonds, or between Edmonds and any officer, employee, agent, or representative of
Marysville.
Section 15. No Third-Party Rights. This Agreement is intended for the sole and exclusive benefit of the
Parties hereto and no third-party rights are created by this Agreement.
Section 16. Miscellaneous.
A. Duty to File Agreement with County Auditor. Marysville shall, within five (5) days of
execution by the Parties, file this Interlocal Agreement with the Snohomish County Auditor.
B. No Separate Entity. The Parties agree that no separate legal or administrative entity is
necessary to carry out this Agreement.
C. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any
real or personal property used or acquired by either Party in connection with the performance of this
Agreement will remain the sole property of such Party, and the other Party will have no interest therein.
D. Administrators. Each Party to this Agreement will designate an individual (“Administrator”),
which may be designated by title or position, to oversee and administer that Party’s participation in this
Agreement. The Parties’ initial Administrators will be:
Edmonds’ Administrator: Marysville’s Administrator:
Carl Rugg, Fleet Manager [Name, Title]
7110 210th St SW [Address]
Edmonds, WA 98020 [City, State, Zip]
Carl.Rugg@edmondswa.gov [Email address]
Either Party may change its Administrator at any time by delivering written notice of such Party’s new
Administrator to the other Party.
E. Notices. All notices that are given by any Party pursuant to this Agreement will be in
writing and will be delivered either in-person, by United States mail, or by electronic mail (email) to the
applicable Administrator designated by the Party under subsection D, above.
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Notice delivered in person will be deemed given when accepted by the recipient. Notice by United States
mail will be deemed given as of the date the same is deposited in the United States mail, postage prepaid,
and addressed to the Administrator, at the addresses set forth in Section D above. Notice delivered by
email will be deemed given as of the date and time sent; provided that: (1) the sender does not receive any
failure of delivery notice; and (2) any notice by email sent on a day other than a business day will be
deemed effective on the first business day after being sent.
DATED this ____ day of _____________ 2025.
CITY OF EDMONDS CITY OF MARYSVILLE
Mike Rosen, Mayor Jon Nehring, Mayor
ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED:
Scott Passey, City Clerk ________, City Clerk
APPROVED AS TO FORM ONLY: APPROVED AS TO FORM ONLY:
City of Edmonds, Office of the City Attorney City of Marysville, Office of the City Attorney
9.1.a
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EXHIBIT A
LIST OF PERSONAL PROPERTY SUBJECT TO TRANSFER OF OWNERSHIP BETWEEN
THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE
Personal Property Description:
Five (5) 2023 Ford Explorer Police Utility Interceptors as listed below:
2023 Ford Explorer PIU 1FM5K8AB2PGB37680
2023 Ford Explorer PIU 1FM5K8AB2PGB38957
2023 Ford Explorer PIU 1FM5K8AB8PGB56136
2023 Ford Explorer PIU 1FM5K8AB3PGB56366
2023 Ford Explorer PIU 1FM5K8ABXPGB56008
Each vehicle is outfitted with police equipment including lights, sirens, partitions, ballistic panels,
prisoner transport seats, center consoles, radios, and rear cargo storage compartments.
The consideration paid for the vehicles does not include vinyl decal applications, fleet key
reconfiguration, if necessary, or computer docking stations.
Each of these vehicles has a 5 Year/60,000 Mile powertrain and 3 Year/36,000 Mile bumper to bumper
warranty from Ford Motor Company with a delayed warranty start date of August 2024.
Consideration:
The sale price per vehicle is Eighty-Two Thousand Dollars ($82,000.00). Sales tax shall be paid by
Marysville directly to the Department of Licensing when tax, title, and registration is completed.
Marysville shall provide the agreed consideration for these vehicles to Edmonds in a one-time lump sum
payment of Four Hundred Ten Thousand Dollars ($410,000.00) within ten (10) business days of the
effective date of this Agreement. Transfer of vehicle titles shall take place after receipt of payment and
removal of the vehicles from Edmonds premises shall take place thereafter.
9.1.a
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City Council Agenda Item
Meeting Date: 03/11/2025
2024 Transportation Benefit District Report
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
Pursuant to Ordinance 3707, and codified in Chapter 3.65 of the Edmonds Municipal Code, the
Edmonds City Council established a Transportation Benefit District in November, 2008, with
geographical boundaries coincident with its corporate city limits as they then existed, along with any
future changes resulting from future annexations.
The 2015 State Legislature adopted Second Engrossed Substitute Senate Bill 2ESBB 5987 authorizing the
assumption of control over a TBD by a city with the same boundaries as the TBD, which became
effective in July, 2015. Pursuant to Ordinance 4053, as codified in Chapter 3.65 of the Edmonds
Municipal Code, the City of Edmonds City Council assumed the rights powers, functions, and obligations
of the Transportation Benefit District Board in December, 2016, one of which is to produce and deliver
an annual report regarding the operations of the district.
November, 2019 ‐ Initiative 976 passed by a statewide margin of 53% to 47%, but was rejected by
Edmonds voters 56% to 44%. I‐976 would have rolled back all local car tab fee increases in excess of
$30/vehicle along with other modifications to the authorizing language.
An immediate injunction was granted which allowed for the continued collection of licensing fees.
Ultimately, the initiative was ruled unconstitutional by Washington State Supreme Court.
In 2023, the city added, effective in 2024 a second $20 to the local license fee, bringing the total to
$40/registered vehicle.
Staff Recommendation
Accept the report. Forward for required publication and filing by the City Clerk.
Narrative
The City of Edmonds must publish the results of its Transportation Benefit District (TBD) operations.
The city receives local license fees on vehicles within the jurisdictional limits of the City of Edmonds.
These collected funds are expended for street maintenance, preservation, and operation of the street
transportation system within the City's boundaries. TBD‐funded activities included localized pavement
repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint,
etc.), crosswalk maintenance, and traffic signal maintenance and repair. Eligible costs are outlined in
Ordinance 4053, and do not encompass all of the city’s costs for street maintenance (fund 111).
9.2
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In 2024, the TBD received $1,199,155 in revenue from local license fees. These collected funds are
authorized to be spent only for street maintenance, preservation, and signal system maintenance
within the City's boundaries (Ordinance 4053). The Street Fund also receives approximately $630,000
from State Gas Tax receipts and $440,000 from the General Fund.
The publishing of this report fulfills the requirement within RCW 36.73.160(2), in which, the district shall
issue an annual report, indicating the status of transportation improvement costs, transportation
improvement expenditures, revenues, and construction schedules, to the public and to newspapers of
record in the district.
Attachments:
2024 TBD Statement
2024 TBD Presentation_PHW_March2025
9.2
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(Unaudited Cash Basis)
1,199,155
1,199,155
Labor & Benefits 195,808
Supplies 19,768
Labor & Benefits 296,060
Supplies 122,270
209,151
Excess Transferred to Street Fund 356,099
1,199,155
-
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Net Change in Fund Balances
Fund Balances - Beginning
Fund Balances - Ending
Road Maintenance (includes repairs, patching, crack sealing)
Traffic Control
Vehicle Charges
Total Expenditures
Schedule of Revenues, Expenditures and
Changes in Fund Balance
Transportation Benefit District
January 1, 2024 through December 31, 2024
Revenues
$40 Vehicle Registration Fee
Total Revenues
Expenditures
9.2.a
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City Council Agenda Item
Meeting Date: 03/11/2025
2025 Code Updates: Community Activities and Information
Staff Lead: Shane Hope
Department: Planning & Development
Preparer: Heather Lakefish
Background/History
Updates to certain city codes, mostly to provide more housing opportunities, are required per state law
by June 30, 2025. Additional updates are planned for later in the year to clarify or improve how existing
codes work and/or to meet other state requirements.
Staff Recommendation
Consider new activities and information that are being planned around the topics of: (a) neighborhood
centers and hubs; and (b) middle housing (a term that relates to the state reqruirement to allow at least
two units per lot in residential zones).
Narrative
Community events and information are important for the code updates that are being developed. Staff’s
current focus is on two major code updates: (1) Neighborhood centers and hubs; and (2) Middle
housing. Adoption of these is scheduled for the first half of 2025.
Upcoming Events
The next big public event will be an online open house on March 13, 6:00 to 7:30 pm.
Note: our city agenda memo system does not easily allow hyperlinks, so here is a description for
how to register or participate in the event: Go to the City website; then to "Planning and
Development Department":, then to "Planning Division"; then to "2025 Code Updates". Near the
top of the page is a link to the "Online Open House" and a "here" button that allows people to
register or join the meeting.
The online open house will address both "Middle Housing" and "Neighborhood Centers and Hubs".
Events after that include nine walking tours (called “Walk and Talks”) later this month, specifically for
neighborhood centers and hubs. The tours are to further understand on-the-ground features and get
neighborhood input about each of the nine centers and hubs that were adopted into the
Comprehensive Plan.
Here are the neighborhoods and dates:
March 27: Westgate, 10 a.m; West Edmonds Way, 12:00 pm; Firdale Village, 2:00 pm.
March 28: Five Corners, 10 am; Medical District Expansion, 12:00 pm; South Lake Ballinger, 2:00 pm
March 31: Maplewood, 10:00 am; East Seaview, 12:00 pm; North Bowl, 2:00 pm.
9.3
Packet Pg. 145
Note: People are encouraged to register ahead (online) so staff can plan accordingly.
Neighborhood centers and hubs are meant to encourage small-scale commercial and multifamily uses
that will mix in with existing homes and businesses. An interim ordinance is in effect for these areas but
a longer-term ordinance will be drafted that may have some differences for use, design, or other things
to reflect the different characteristics of these areas.
Website
The City's website for code updates has been enhanced. It now includes more information.
For Neighborhood Centers and Hubs:
· Overview information
· Interim ordinance summary
· Interactive Map showing the extent of each center and hub
· Map comparing 2020 zoning and upcoming zoning changes per 2024 future land use
· FAQs
· Comment form for public to provide input
· Option to send pictures to share their thoughts
· Schedule
For Middle Housing:
· Overview
· State requirements
· Map showing where all it is applicable
· State's model ordinance
· Comparison of State's Model Ordinance to current City Code
· FAQs
· Link to Comment form for public input
Other Events
Other public meetings will be held on these and other 2025 Code Update topics. See attachment for a
partial draft list.
Next Up
At the March 11 City Council, staff plans to demonstrate the new website and provide any other
updated information.
Attachments:
Partial.Code.Updates.Schedule.Draft.List
9.3
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March 3, 2025
DRAFT
Tentative List of Meeting Dates
Note: This information is being refined and subject to change.
March 2025
March 11th - City Council
Update:
• Middle Housing
• Centers & Hubs
March 12th - Planning Board
Discussion:
• Design Review
• Centers & Hubs
March 13th – Online Open House
• Middle Housing
• Centers & Hubs
March 25th – City Council
Discussion:
• Middle Housing
March 26th - Planning Board
Step Housing
Discussion:
• Middle Housing
• Other Amendments
March 27th – Walk & Talk
• Westgate
• West Edmonds Way
• Firdale
March 28th – Walk & Talk
• Five Coners
• Medical District Expansion
• Soth Lake Ballinger
March 31st – Walk & Talk
• Maplewood
• East Seaview
• North Bowl
April 2025
April 9th -
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• Public Hearing Centers & Hubs
• Planning Board
Discussion
o Other Amendments
April 15th - City Council Committee Update
• Middle Housing
• Centers & Hubs
• Revised STEP Ordinance
April 16th – Planning Board Special Meeting
• Code Updates
April 21st –
• Public Hearing
o STEP Ordinance
• Council Action
o STEP Ordinance
April 23rd –
• Public Hearing
o Middle Housing
• Planning Board Recommendation
o Design Review
May 2025
May 5th - In- Person Open House
• Middle Housing
• Centers & Hubs
May 6th – City Council Update
o Design Review
May 13th - City Council Update
o Centers & Hubs
May 14th - Planning Board
• Recommendation
o Centers & Hubs
• Discussion
o Other Amendments
May 28th - Planning Board Recommendation
• Middle Housing
• Other Amendments
June 2025
June 3rd – Public Hearing
• Centers & Hubs
• Design Review
9.3.a
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June 10th – City Council
• Action
o Centers & Hubs
o Design Review
• Update
o Middle Housing
o Other Amendments
June 17th – City Council Committee Update
• Code Updates
June 24th - Public Hearing
• Middle Housing
• Design Review
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City Council Agenda Item
Meeting Date: 03/11/2025
Local Government Investment Pool Resolution
Staff Lead: Richard Gould
Department: Administrative Services
Preparer: Scott Passey
Background/History
The Washington Administrative Code (WAC) requires that each local government investing in the LGIP
pass a resolution naming the "authorized individuals" to authorize all amendments, changes or
alterations to the account. The attached resolution names the Finance Director and Mayor as
authorized individuals.
Staff Recommendation
Approval of the attached Resolution, authorizing investment of the City of Edmonds monies in the Local
Government Investment Pool (LGIP).
Narrative
The City has been investing surplus funds in the Washington State Local Government Investment Pool
(LGIP) for several years. All local governments who invest money in the LGIP are required to have a
Council Resolution approving the investments, and to designate authorized individuals to administer the
investments. The past resolutions have named the Finance Director and their direct name. We were
informed by the LGIP staff that we can also list only the title and we can include more than one. We
included the Finance Director title along with Mayor title.
Attachments:
LGIP Resolution 2025
9.4
Packet Pg. 150
Updated 2018
RESOLUTION AUTHORIZING INVESTMENT
OF THE CITY OF EDMONDS,
WASHINGTON MONIES IN THE LOCAL
GOVERNMENT INVESTMENT POOL
WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a
trust fund to be known as the public funds investment account (commonly referred to
as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal
of money by an authorized governmental entity for purposes of investment by the
Office of the State Treasurer; and
WHEREAS, from time to time it may be advantageous to the authorized
governmental entity, the City of Edmonds, the “governmental entity”, to
contribute funds available for investment in the LGIP; and
WHEREAS, the investment strategy for the LGIP is set forth in its policies and
procedures; and
WHEREAS, any contributions or withdrawals to or from the LGIP made on
behalf of the governmental entity shall be first duly authorized by the Finance
Director, the Mayor, the “governing body” or any designee of the governing body
pursuant to this resolution, or a subsequent resolution; and
WHEREAS the governmental entity will cause to be filed a certified copy of said
resolution with the Office of the State Treasurer; and
WHEREAS the governing body and any designee appointed by the governing
body with authority to contribute or withdraw funds of the governmental entity has
received and read a copy of the prospectus and understands the risks and limitations of
investing in the LGIP; and
WHEREAS, the governing body attests by the signature of its members that it is duly
authorized and empowered to enter into this agreement, to direct the contribution or
withdrawal of governmental entity monies, and to delegate certain authority to make
adjustments to the incorporated transactional forms, to the individuals designated
herein.
NOW THEREFORE, BE IT RESOLVED that the governing body does hereby
authorize the contribution and withdrawal of governmental entity monies in the LGIP
in the manner prescribed by law, rule, and prospectus.
BE IT FURTHER RESOLVED that the governing body has approved the Local
Government Investment Pool Authorization Form (Form) as completed by an
Accountant or Senior Accountant, and incorporates said form into this resolution by
9.4.a
Packet Pg. 151
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Updated 2018
BE IT FURTHER RESOLVED that the governmental entity designates the City of
Edmonds Finance Director and Mayor, the “authorized individuals” to authorize all
amendments, changes, or alterations to the Form or any other documentation
including the designation of other individuals to make contributions and withdrawals
on behalf of the governmental entity.
BE IT FURTHER RESOLVED that this delegation ends upon the written notice,
by any method set forth in the prospectus, of the governing body that the authorized
individual has been terminated or that his or her delegation has been revoked. The
Office of the State Treasurer will rely solely on the governing body to provide notice of
such revocation and is entitled to rely on the authorized individual’s instructions until
such time as said notice has been provided.
BE IT FURTHER RESOLVED that the Form as incorporated into this resolution
or hereafter amended by delegated authority, or any other documentation signed or
otherwise approved by the authorized individual shall remain in effect after revocation
of the authorized individual’s delegated authority, except to the extent that the
authorized individual whose delegation has been terminated shall not be permitted to
make further withdrawals or contributions to the LGIP on behalf of the governmental
entity. No amendments, changes, or alterations shall be made to the Form or any other
documentation until the entity passes a new resolution naming a new authorized
individual; and
BE IT FURTHER RESOLVED that the governing body acknowledges that it has
received, read, and understood the prospectus as provided by the Office of the State
Treasurer. In addition, the governing body agrees that a copy of the prospectus will be
provided to any person delegated or otherwise authorized to make contributions or
withdrawals into or out of the LGIP and that said individuals will be required to read
the prospectus prior to making any withdrawals or contributions or any further
withdrawals or contributions if authorizations are already in place.
PASSED AND ADOPTED by the ____________________ of the ___________________
State
of Washington on this _______ day of _____________ 20____.
_____________________ __________________________
SIGNATURE TITLE
_____________________ __________________________
SIGNATURE TITLE
reference and does hereby attest to its accuracy.
9.4.a
Packet Pg. 152
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