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2025-03-11 Council PacketAgenda Edmonds City Council REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MARCH 11, 2025, 6:00 PM REGULAR COUNCIL MEETINGS ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. TO ATTEND VIRTUALLY, CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM.US/J/95798484261 BY PHONE: +1 253 215 8782 WEBINAR ID: 957 9848 4261 CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. 3. ROLL CALL 4. PRESENTATIONS 1. Hearing Examiner Annual Report (10 min) 2. Mayor's Finance Update (10 min) S. APPROVAL OF THE AGENDA 6. AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL - UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. 7. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Committee A Meeting Minutes March 4, 2025 2. Approval of Council Meeting Minutes March 4, 2025 Edmonds City Council Agenda March 11, 2025 Page 1 3. Approval of payroll and benefit checks, direct deposit and wire payments. 4. Approval of claim checks. 5. First Responder Flex Fund 6. Snohomish Regional Drug Task Force ILA (SRDTF) 7. Contract with JCI Jones for Sodium Hypochlorite for the Wastewater Treatment Plant 8. Authorization to purchase (1) 2025 Elgin Crosswind Sweeper 8. PUBLIC HEARING 1. Public Hearing - Interlocal Agreement with the City of Marysville for Surplus Vehicle Sale (30 min) 9. COUNCIL BUSINESS 1. Authorization for Mayor to Sign Interlocal Agreement with the City of Marysville for Surplus Vehicle Sale (5 min) 2. 2024 Transportation Benefit District Report (10 min) 3. 2025 Code Updates: Community Activities and Information (25 min) 4. Local Government Investment Pool Resolution (10 min) 10. COUNCIL COMMENTS 11. MAYOR'S COMMENTS ADJOURNMENT Edmonds City Council Agenda March 11, 2025 Page 2 4.1 City Council Agenda Item Meeting Date: 03/11/2025 Hearing Examiner Annual Report Staff Lead: Mike Clugston Department: Planning Division Preparer: Michael Clugston Background/History The City uses a hearing examiner to review and make quasi-judicial decisions on 1) Type III -A and III-B land use applications and 2) appeals of Type II -A and II-B land use applications, as identified in ECDC Table 20.01.003(B). Per ECC 10.35.010(G), "every year during the first quarter, the hearing examiner shall prepare and present an oral and written report to the city council outlining the actions of the hearing examiner during the preceding calendar year," the purpose of which is "to enable the city council and the hearing examiner to coordinate land use policy and philosophy." Narrative Hearing Examiner Phil Olbrechts will present his annual report for the period since the last report was issued in February 2024. Attachments: 2024 Annual Report Packet Pg. 3 4.1.a MEMORANDUM DATE. March 4, 2025 TO: Edmonds City Council FROM. Phil A. Olbrechts — Hearing Examiner RE. 2024 Annual Report SUMMARY: Nine hearing examiner decisions have been issued since the last annual report to the City Council issued in January, 2024. Four of those projects drew some neighborhood concern and questions. Consistent with past precedent the planning staff and hearing examiner have strictly construed variance and reasonable use criteria to maintain the high -quality built environment of the Edmonds community and also protect environmental resources. Each decision is addressed in reverse chronological order below. A couple code amendments are suggested at the end of this report. High Point Preliminary Plat. (2/28/25) Approved 7-lot preliminary plat located at 18500 High Street. The proposal generated considerable public opposition. Their biggest concerns centered upon traffic impacts and poor water pressure. City staff did a good job in addressing all of the concerns during the public hearing. Staff identified that they found that water pressure wouldn't be affected by the proposal and that some measures have been taken to calm traffic on the roads accessing the plat. The Examiner added a condition of approval requiring an assessment and mitigation for safe walking conditions to off -site school bus stops. This is a standard requirement imposed upon developments in other jurisdictions. Notice of Violation Appeal Factory Direct Tire. NOV sustained with its $100 fine. The NOV alleged that Factory Direct Tire was operating in violation of International Fire Code Section (IFC) 3405.4 by storing tires within fifty feet of a building and property lines and IFC 3405.5 by storing tires within 40 feet of grass and weeds. The violation site had been used for a tire business at least since 1971. The owner relied heavily upon the fact that the City of Seattle had amended its fire code to permit his type of outdoor tire storage. In an NOV appeal the examiner has no authority to waive City code requirements or to ignore them because another city has different standards. The NOV decision explored all available options to enable the business to continue. These included securing a code amendment, establishing nonconforming use rights or acquiring a waiver from the fire marshal. As identified in the NOV decision, none of the options looked very promising'. The City was placed in a position where it had to pursue code enforcement because it had been made aware of the violation. Cities can incur liability for failing to enforce code violations that serve as fire hazards. 1 A council approved code amendment would have necessitated a finding that the amendment essentially did not increase fire hazard. Packet Pg. 4 4.1.a Examiner Annual Report - 2 Firdale Village Daycare Conditional Use (11/7/24): Approved conditional use permit to expand the space of the existing daycare center at Firdale Village. The added area is relatively modest compared to the bulk and scale of surrounding buildings. An outdoor play area could add to neighborhood noise but is shielded from that impact with numerous trees lining the perimeter. Unamplified voices are also exempt from the City's noise ordinance Mattson Reasonable Use (11/5/24): Approved reasonable use request upon reconsideration. Reasonable economic use variance to construct a single-family home at 963 Main Street within the 110-foot buffer of a Category III wetland and the 100-foot buffer of a Type F Stream. The decision was originally denied because the proposal was not found to sufficiently reduce building size to qualify as minimum reasonable use under reasonable use criteria. The denial decision invited the applicant to request reconsideration with a smaller proposed home size. The applicant made the reconsideration request with a smaller home size and that request was approved. In the reconsideration request the applicant proposed 3:1 mitigation, which exceeded the City's code requirement for 1:1 mitigation. The applicant's reconsideration request also included a wetland study that also included the 3:1 mitigation ratio. The approval was thus based upon 3:1 mitigation. However, the applicant submitted a revised reconsideration request a few days after his initial request later to reduce the proposed mitigation to 1:1. The wetland study was not revised to reduce the mitigation to 1:1. The revised reconsideration request along with several other documents were all emailed to the examiner at the same time. The examiner did not see the revised request and approved the reconsideration request as originally proposed with 3:1 mitigation. The applicant appealed the 3:1 mitigation to superior court and the City entered into a stipulated court order reducing the 3:1 mitigation to 1:1 mitigation. Northwest Garden and Stone Conditional Use (10/24/24): Approved conditional use permit to authorize outdoor storage for a garden and stone store to be located at 24200 76th Ave W. Some neighborhood concern was raised about noise impacts. The City's noise ordinance was found to adequately address that impact. Mayberry Setback Variance (10/12/24): Approved variance to reduce street setback for a home located 1402 loth PI N. from 25 feet to 19 feet to accommodate a code compliant entry stairway. The front door was located several feet above grade and built and permitted in 1967. The stairway was subsequently replaced without a building permit. The replaced stairway also violated rise over run standards. The only way to replace the stairway with a stairway that complied with rise over run standards was by encroaching into the front yard setback. Azad Setback Variance. (9/3/24). Partially approved setback variance to reduce the 25-foot street setback to 0 feet for frontage on Birch Street and to reduce the 25-foot street setback to 8' 4" along 100th Ave W. The encroachment were existing illegally constructed encroachments for a single-family home located at 1251 Birch Street. The variances were denied except that a garage addition was allowed to encroach into the street setback up to 15 feet from the Birch Street front property line. The home was built in 1958. Staff had no records of what was approved in the original construction. Aerial photographs suggested that at least a portion of the garage encroachment had been legally constructed. On this basis staff recommended approval of Packet Pg. 5 4.1.a Examiner Annual Report - 3 a portion of the garage encroachment. Unique circumstances justifying the variance were the lack of records caused in part by annexation of the property into the city and the fact the lot has two street frontages on opposite sides that limits development. Lawrence and Warinner-Kent Setback Variance. (5/9/24). Denied setback variance to reduce ten -foot side yard variance to zero feet to enable the construction of an addition over an existing deck and garage. The proposed setback was actually more than ten feet from the side property line but only 0 feet from an access easement. The City's zoning standards set setbacks under such circumstances from the access easement. Staff had recommended approval of the variance. A neighboring property owner strongly opposed the project on the basis that it would adversely affect her property value. The addition blocked part of the neighbor's territorial views. Given the strong precedent of past City decisions strictly applying variance criteria and the variance criterion prohibiting adverse impacts to neighboring properties, the variance was denied. Port of Edmonds Boardwalk Shoreline Permit. (4/25/24). Approved shoreline substantial development permit and design review to reconstruct and renovate an approximately 900-foot- long section of deteriorated waterfront boardwalk (North Portwalk) at the Port of Edmonds Marina. The approval also included repair of a segment of seawall that extends between the Port of Edmonds Administration Building and Olympic Beach. T 2024 Lessons learned: 2024 raised a couple issues that some day should be addressed in the City's municipal code. (1) Hearing Examiner Rules of Procedure. The ECDC currently doesn't authorize hearing examiner rules of procedure. Detailed procedural rules generally aren't critically necessary but can provide added predictability to the review process. As highlighted in 2024 one area where rules can make an important difference is providing a right of intervention in administrative appeals. The ECDC limits participation in administrative appeals to the appellant, applicant and City. See ECDC 20.06.110B. This limitation is fairly standard in most cities and counties. It assures that the appeal proceeding is limited to the appeal issues. It also facilitates resolution of issues in prehearing motions and other actions outside of the appeal hearing itself. However, sometimes residents excluded from an appeal can be significantly affected by the outcome in a manner that separates them from the general public. In some circumstances they may have a constitutional right to participate. The City lacks a process for allowing such individuals to participate. Hearing examiner rules often address intervention by setting criteria for approving intervention and adopting procedures for how the requests are to be made. Hearing examiner rules can be subject to City Council approval by resolution. The City Council could amend the ECDC to authorize adoption of hearing examiner rules by City Council resolution. Packet Pg. 6 4.1.a Examiner Annual Report - 4 (2) Decision time limits. The ECDC is singularly unique amongst the Examiner's 35 clients in that it only gives ten days to go through a reconsideration process and one day to issue a decision on an NOV appeal. The deadlines should be extended to ten days from close to provide sufficient time to review potentially complicated and high liability cases. Ten days is the time period authorized by state law under RCW 35A.63.170(3). ECDC 20.06.140G requires that a reconsideration decision be issued within ten days from the filing of the request. Reconsideration requests usually entail notifying the public of the request, giving the public a chance to comment and then the City and Applicant an opportunity to sequentially respond. As in the Mattson reconsideration process, this often only gives the Examiner one day to prepare a reconsideration decision. ECDC 20.110.040(C)(3)(b) requires NOV appeal decisions to be issued within 24 hours of the close of a hearing. NOV hearings can potentially involve hours of testimony and hundreds of pages of exhibits. They can involve hundreds of thousands of dollars in fines for tree cutting violations or have serious implications for a local business as it did in the 2024 Discount Tire case. Packet Pg. 7 4.2 City Council Agenda Item Meeting Date: 03/11/2025 Mayor's Finance Update Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History On July 2, 2024 the council voted to have a Mayor Update as an ongoing item on all regular meeting agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel. Staff Recommendation No action, informational Narrative The Mayor, or another member of the administration, will answer questions about City finances that have been requested by council in advance and will also share actions related to the fiscal emergency that have transpired since the last update. When there is nothing new to report, this agenda item will be the opportunity to share that there is nothing new to report. Packet Pg. 8 7.1 City Council Agenda Item Meeting Date: 03/11/2025 Approval of Council Committee A Meeting Minutes March 4, 2025 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative N/A Attachments: 2025-03-04 Council Committee A Minutes Draft Packet Pg. 9 7.1.a COUNCIL COMMITTEE A MEETING March 4, 2025 Elected Officials Present Staff Present Councilmember Dotsch (Chair) Council President Tibbott (ex-officio) Councilmember Paine Councilmember Chen CALL TO ORDER Rod Sniffen, Acting Police Chief Phil Williams, Interim Public Works Director Scott Passey, City Clerk The Edmonds City Council Committee A meeting was called to order virtually and in the City Council Conference Room, 121 — 51" Avenue North, Edmonds, at 3:00 pm by Councilmember Dotsch. 2. COMMITTEE BUSINESS 1. First Responder Flex Fund Acting Chief Sniffen explained that Snohomish County grant funding is available to assist unhoused individuals in Edmonds with basic needs, including emergency hotel stays, without having an impact on our general fund. This contract is limited to $7,500 in reimbursable funds with no impact on the 2025- 2026 budget. He recommended leveraging these funds by approving the Mayor to sign the contract. Committee recommendation: Consent 2. Snohomish Regional Drug Task Force ILA (SRDTF) Acting Chief Sniffen explained that the city has participated in this multi -agency partnership to address illegal drug trafficking in the region. Participation can be through funding (A Participation Jurisdiction), or through a combination of funding and providing staff (A Contributing Jurisdiction). The City of Edmonds is currently a participating jurisdiction but has been a contributor in the past. Because police staffing is insufficient to allot an FTE, the proposal is to participate as a contributing jurisdiction. The city's 2025 contribution is calculated at $10,749.00. This agreement was overlooked during the biennial budgeting process, so if approved, a portion of the PD overtime budget will be reallocated to cover this expense. Questions and discussion followed regarding the need for a budget amendment to transfer funding from overtime. Committee recommendation: Consent 3. Contract with JCI Jones for Sodium Hypochlorite for the Wastewater Treatment Plant Interim Director Williams reported that the city received three bids and JCI Jones, Inc was the low bidder and selected to furnish Sodium Hypochlorite to the City of Edmonds Wastewater Treatment Plant for the next two years with an option to extend to a third year by mutual agreement. With a two-year contract, the total estimated contract price is $148,500, which represents savings of $16,500 over the two years compared to 2024 pricing. Committee recommendation: Consent Packet Pg. 10 7.1.a 3/4/2025 Committee A Minutes, Page 2 4. Authorization to purchase (1) 2025 Elgin Crosswind Sweeper Interim Director Williams requested authorization to purchase a new 2025 Elgin Crosswind1 Street Sweeper and to surplus the existing Storm Division equipment at auction upon delivery of the new equipment. This replacement is funded with Fleet Division B-Fund monies in Decision Package 770- 25001 - Scheduled Vehicle Replacements (2 units totaling $490,000). The sweeper is a vital part of the City's storm drainage maintenance program and the City's NPDES (Dept. of Ecology) permit compliance. Questions and discussion followed regarding equipment function and replacement/repair/maintenance cycles. Committee recommendation: Consent ADJOURNMENT The meeting was adjourned at 3:26 pm. Packet Pg. 11 7.2 City Council Agenda Item Meeting Date: 03/11/2025 Approval of Council Meeting Minutes March 4, 2025 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative N/A Attachments: 2025-03-04 Council Minutes Draft Packet Pg. 12 7.2.a EDMONDS CITY COUNCIL MEETING ACTION MINUTES March 4, 2025 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Will Chen, Councilmember Neil Tibbott, Council President Michelle Dotsch, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Chris Eck, Councilmember ELECTED OFFICIALS ABSENT Jenna Nand, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Jeff Taraday, City Attorney (remote) Jessica Neill Hoyson, HR Director Todd Tatum, CSED Director Shane Hope, Interim PDS Director Phil Williams, Interim PW Director Richard Gould, Finance Director Scott Passey, City Clerk The Edmonds City Council meeting was called to order at 6:00 pm by Mayor Rosen in the Council Chambers, 250 51h Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Council President Tibbott read the City Council Land Acknowledgement Statement. 3. ROLL CALL City Clerk Passey called the roll. All elected officials were present except for Councilmember Nand. COUNCILMEMBER OLSON MOVED TO EXCUSE COUNCILMEMBER NAND. MOTION CARRIED UNANIMOUSLY. 4. PRESENTATION 1. MAYOR'S FINANCE UPDATE Mayor Rosen provided a brief report and welcomed new Finance Director Richard Gould, who introduced himself and provided brief remarks. 5. APPROVAL OF AGENDA Edmonds City Council Minutes March 4, 2025 Page 1 Packet Pg. 13 7.2.a COUNCILMEMBER ECK MOVED APPROVAL OF THE AGENDA. MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS 1. Kevin Harris, Edmonds, commented favorably on the Hwy 99 Working Group. 2. Wally Webster, Lynnwood, introduced the ACCESS Project (Association for Collective Community Engagement on Safety and Security), a group organized to address youth violence. 7. RECEIVED FOR FILING: none 8. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER PAINE MOVED APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES FEBRUARY 25, 2025 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 9. COUNCIL BUSINESS 1. 2024 PUBLIC DEFENDER'S OFFICE ANNUAL REPORT Kathleen Kyle, Director of Snohomish County Public Defender Association (SCPDA), provided a year -in -review report highlighting its workload, challenges, and initiatives. She shared statistics on caseload and workload measures, 2024 SCPDS Programming, and workload progress/attorney workload by case. Current challenges include shift from traffic infractions to higher theft/fraud/larceny rates, driving distance for court appearance, commuting distance demography, composition of traffic case hearings vs. failure -to -appear (FTA) populations, and outreach for unhoused populations. The impact of jail on misdemeanants causes inefficient spending, increased unemployment, housing instability, and does not increase safety. Initiatives include fine/fee relief, vacating criminal convictions, and driver's relicensing, which lead collectively to enhanced equity, reduced burdens, restoration of rights, opportunities and dignity, and supports workers and caregivers. She outlined the SCPDA Limited Civil Legal Aid Services provided by a two-year grant, and the 2024 on -call attorney team that administers the program. Questions and discussion followed regarding the following issues: Domestic violence coordinator, crime statistics, outcomes that support the investment Relationship between Theft 3 rates and organized retail theft Possible misdemeanors created by state legislature Edmonds City Council Minutes March 4, 2025 Page 2 Packet Pg. 14 7.2.a Anti -racism committee, interpreter services Community support for unhoused populations 2. HIGHWAY 99 WORKING GROUP CONCEPT BRIEF Director Tatum presented a recommendation to establish a task force to create action plans to address placemaking, economic vitality, partnerships, and financing opportunities in the three Highway 99 areas: Hospital District, the International District, and the Gateway area. Potential areas of emphasis include Tax Increment Financing, Crime Prevention Through Environmental Design (CPTED), and Community Renewal. He outlined the preferred makeup of taskforce members and concluded his presentation by stating that the task force should not preclude any complementary efforts or opportunities which may arise from the private sector. Questions and comments followed regarding scope of investment, staff resources, International District needs/concerns, minimum densities, leveraging councilmembers' input, and learning why some properties redevelop and why some do not. 3. PROCESS TO CONSIDER 2025 COMPREHENSIVE PLAN AMENDMENTS Interim Director Hope shared her idea for a Council process to consider limited amendments to the Comprehensive Plan because there wasn't enough time to address everything in 2024. The recommendation is a process to consider two or three potential amendments that interest Council members. COUNCILMEMBER ECK MOVED TO APPROVED THE PROPOSED PROCESS TO CONSIDER COMP PLAN AMENDMENTS IN 2025. MOTION CARRIED UNANIMOUSLY. 4. AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF MARYSVILLE FOR SURPLUS VEHICLE SALE Interim Director Williams outlined a proposal to execute an interlocal agreement to sell surplus city vehicles to the City of Marysville. The sale involves five (5) 2023 Ford Explorer Police Utility Interceptors for a one-time lump sum payment of $410,000.00. A public hearing will precede authorization and is scheduled at the March 11 Council Meeting. 5. PUGET SOUND REGIONAL COUNCIL LETTERS SUPPORTING RELIABLE AND SUSTAINABLE FERRY SERVICE Councilmember Paine outlined a proposal to approve state and federal letters urging lawmakers to continue prioritizing ferry investments to address community needs due to reduced service. Councilmembers spoke for and against the proposal. There were concerns about signing a support letter when the technology, costs, and return on investment are uncertain. Edmonds City Council Minutes March 4, 2025 Page 3 Packet Pg. 15 COUNCILMEMBER PAINE MOVED TO APPROVE THE LETTERS SUPPORTING RELIABLE AND SUSTAINABLE FERRY SERVICE. MOTION CARRIED 3-2-0, WITH COUNCIL PRESIDENT TIBBOTT AND COUNCIMEMBER DOTSCH VOTING AGAINST AND COUNCILMEMBER CHEN ABSTAINING. 10. COUNCIL COMMENTS Councilmembers commented on various issues. 11. MAYOR'S COMMENTS Mayor Rosen provided comments. ADJOURNMENT The meeting was adjourned at 7:34 pm. Edmonds City Council Minutes March 4, 2025 Page 4 Packet Pg. 16 7.3 City Council Agenda Item Meeting Date: 03/11/2025 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Debra Sharp Department: Administrative Services Preparer: Lori Palmer Background/History Approval of payroll check #66189 dated March 5, 2025 for $2,566.76, direct deposit for $893,531.35, benefit checks #66190 through #66195 and wire payments for $786,675.55 for the pay period of February 16, 2025 through February 28, 2025. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of payments. Attachments: 02-16-2025 to 02-28-2025 payroll earnings summary report 02-16-2025 to 02-28-2025 benefit checks summary Packet Pg. 17 7.3.a Payroll Earnings Summary Report City of Edmonds Pay Period: 1,175 (02/16/2025 to 02/28/2025) r Hour Type Hour Class Description Hours Amount 112 ABSENT NO PAY NON HIRED 117.00 0.00 121 SICK SICK LEAVE 472.25 29,037.89 122 VACATION VACATION 785.00 48,957.23 123 HOLIDAY HOLIDAY HOURS 101.00 8,186.59 124 HOLIDAY FLOATER HOLIDAY 50.00 2,774.41 125 COMP HOURS COMPENSATORY TIME 121.75 7,373.85 128 HOLIDAY Holiday Bank WWTP 94.00 5,339.67 129 SICK Police Sick Leave L & 1 70.00 8,255.81 131 MILITARY MILITARY LEAVE 30.00 1,918.69 138 REGULAR HOURS Commanders Leave Usaqe 18.50 2,233.79 150 REGULAR HOURS Kelly Day Used 114.00 8,059.88 152 COMP HOURS COMPTIME BUY BACK 15.51 672.70 153 HOLIDAY HOLIDAY BUY BACK 30.00 4,268.33 154 HOLIDAY FLOATER HOLIDAY BUY BACK 11.25 497.35 155 COMP HOURS COMPTIME AUTO PAY 70.13 4,385.39 157 SICK SICK LEAVE PAYOFF 391.35 53,503.98 158 VACATION VACATION PAYOFF 296.21 33,016.51 160 VACATION MANAGEMENT LEAVE 111.50 13,575.10 170 REGULAR HOURS COUNCIL BASE PAY 700.00 12,294.24 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 351.26 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICAL 0.00 6,061.32 190 REGULAR HOURS REGULAR HOURS 14,617.55 893,229.52 191 REGULAR HOURS FIRE PENSION PAYMENTS 2.00 3,517.17 194 SICK Emerqency Sick Leave 110.00 6,066.64 195 REGULAR HOURS ADMINISTRATIVE LEAVE 49.00 3,133.85 210 OVERTIME HOURS OVERTIME -STRAIGHT 97.50 6,471.81 215 OVERTIME HOURS WATER WATCH STANDBY 24.00 1,767.22 216 MISCELLANEOUS STANDBY TREATMENT PLANT 4.00 533.83 220 OVERTIME HOURS OVERTIME 1.5 177.00 16,795.46 225 OVERTIME HOURS OVERTIME -DOUBLE 22.25 2,430.09 400 MISCELLANEOUS MISC PAY 0.00 2,600.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 1,644.59 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 2,560.22 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 96.56 03/04/2025 Packet Pg. 18 7.3.a Payroll Earnings Summary Report City of Edmonds Pay Period: 1,175 (02/16/2025 to 02/28/2025) r Hour Type Hour Class Description Hours Amount 602 COMP HOURS ACCRUED COMP 1.0 79.50 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 159.25 0.00 606 COMP HOURS ACCRUED COMP 2.0 13.50 0.00 901 SICK ACCRUED SICK LEAVE 17.64 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 254.87 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 228.46 anc REGULAR HOURS Ancilary Duty Pay 0.00 276.61 anc2 REGULAR HOURS Ancilary Duty Pay 0.00 1,551.48 anc3 REGULAR HOURS Ancilary Duty Pay 0.00 1,842.24 boc MISCELLANEOUS BOC II Certification 0.00 244.78 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 235.40 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 122.39 det4 MISCELLANEOUS Detective 4% 0.00 1,351.04 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 963.08 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 890.94 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 12,328.75 fd1 REGULAR HOURS Furlouqh Day Non -Represented 114.00 8,375.68 fmla ABSENT FAMILY MEDICAL/NON PAID 3.00 0.00 fmis SICK FAMILY MEDICAL/SICK 67.79 5,541.16 fmly VACATION Family Medical Leave Vacation 4.21 177.24 hol HOLIDAY HOLIDAY 1,238.60 74,494.46 k9 MISCELLANEOUS K-9 Assiqnment 0.00 429.92 Ian MISCELLANEOUS LANGUAGE PAY 0.00 600.00 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 1,160.18 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 1,010.17 Ig12 LONGEVITY Lonqevity 9% 0.00 3,892.59 Ig13 LONGEVITY Lonqevity 7% 0.00 1,704.01 Ig14 LONGEVITY Lonqevity 5% 0.00 1,445.65 Iq2 LONGEVITY PAY LONGEVITY PAY 4% 0.00 171.92 Iq3 LONGEVITY PAY LONGEVITY 6% 0.00 298.53 Iq4 LONGEVITY Longevity 1% 0.00 1,236.15 Iq5 LONGEVITY Longevity 3% 0.00 4,405.01 Iq7 LONGEVITY Longevity 1.5% 0.00 927.83 mels SICK Medical Leave Sick 44.00 2,752.70 03/04/2025 Packet Pg. 19 Payroll Earnings Summary Report City of Edmonds Pay Period: 1,175 (02/1612025 to 02/28/2025) Hour Type Hour Class Description Hours Amount melv VACATION Medical Leave Vacation 8.00 500.50 pfmp ABSENT Paid Family Medical Unpaid/Sup 133.50 0.00 pfms SICK Paid FAMILY MEDICAL/SICK 19.75 1,381.96 pfmv VACATION Paid Family Medical Vacation 8.75 659.39 phy MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 3,706.46 str MISCELLANEOUS PSET Serqeant 0.00 255.80 tac MISCELLANEOUS TAC Officer 0.00 214.96 to MISCELLANEOUS Traininq Officer 0.00 214.96 traf MISCELLANEOUS Traffic Officer - Car 0.00 462.12 20,614.24 $1,327,920.34 Total Net Pay: $896,098.11 7.3.a w m a� _ ca 0 L �a a 4- 0 0 L a a Q 1= O a am L E E 3 U) N C! _ L O L Q O N O N 00 N N O O O N O N w 7 N O _ E t V r Q 03/04/2025 Packet Pg. 20 7.3.b Benefit Checks Summary Report City of Edmonds Pay Period: 1,175 - 02/16/2025 to 02/28/2025 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 66190 03/05/2025 bpas BPAS 8,155.20 0.00 66191 03/05/2025 icma MISSIONSQUARE PLAN SERVICES 5,921.51 0.00 66192 03/05/2025 flex NAVIA BENEFIT SOLUTIONS 6,563.24 0.00 66193 03/05/2025 tx TEXAS CHILD SUPPORT SDU 166.50 0.00 66194 03/05/2025 rwt WASHINGTON TEAMSTERS 284.55 0.00 66195 03/05/2025 afscme WSCCCE, AFSCME AFL-CIO 2,997.00 0.00 24,088.00 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3804 03/05/2025 pens DEPT OF RETIREMENT SYSTEMS 364,932.92 0.00 3806 03/05/2025 aflac AFLAC 3,331.96 0.00 3809 03/05/2025 us US BANK 178,124.11 0.00 3810 03/05/2025 mebt WTRISC FBO #N3177B1 162,785.49 0.00 3811 03/05/2025 pb NATIONWIDE RETIREMENT SOLUTION 8,492.60 0.00 3812 03/05/2025 wadc WASHINGTON STATE TREASURER 43,830.47 0.00 3813 03/05/2025 oe OFFICE OF SUPPORT ENFORCEMENT 1,090.00 0.00 762, 587.55 0.00 Grand Totals: 786,675.55 0.00 3/4/2025 Packet Pg. 21 7.4 City Council Agenda Item Meeting Date: 03/11/2025 Approval of claim checks. Staff Lead: Richard Gould Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #266413 through #266496 dated March 5, 2025 for $653,521.35. Staff Recommendation Approval of claim checks. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claim cks 03-05-25 Agenda copy Packet Pg. 22 7.4.a apPosPay Positive Pay Listing 3/5/2025 2:38:53PM City of Edmonds Document group: jacobson Page: 1 Vendor Code & Name Check # Check Date Amount 065052 AARD PEST CONTROL 266413 3/5/2025 188.96 000135 ABSCO ALARMS INC 266414 3/5/2025 2,806.70 074306 AMWINS GROUP BENEFITS INC 266415 3/5/2025 8,557.97 073573 ANIXTER 266416 3/5/2025 514.43 064341 AT&T MOBILITY 266417 3/5/2025 43.35 079382 ATWELL LLC 266418 3/5/2025 7,826.25 001801 AUTOMATIC WILBERT VAULT CO 266419 3/5/2025 1,053.00 076685 BAILEY, MICHAEL E 266420 3/5/2025 195.00 073041 BECK & ASSOCIATES PLLC 266421 3/5/2025 980.00 079818 BORCICH, VINCENT 266422 3/5/2025 180.00 079807 BOTHELL MANOR LLC 266423 3/5/2025 1,967.50 072005 BROCKMANN, KERRY 266424 3/5/2025 1,250.60 073029 CANON FINANCIAL SERVICES 266425 3/5/2025 762.43 077353 CAPITOL CONSULTING LLC 266426 3/5/2025 3,900.00 003510 CENTRAL WELDING SUPPLY 266427 3/5/2025 395.03 073249 CG ENGINEERING, PLLC 266428 3/5/2025 2,730.00 019215 CITY OF LYNNWOOD 266429 3/5/2025 42,307.00 079816 COCHRAN, MIKE 266430 3/5/2025 272.50 064369 CODE PUBLISHING LLC 266431 3/5/2025 727.10 078902 COLEMAN OIL COMPANY LLC 266432 3/5/2025 15,379.47 075648 COVICH-WILLIAMS CO INC 266433 3/5/2025 900.67 060914 CUMMINS SALES AND SERVICE 266434 3/5/2025 486.90 074444 DATAQUEST LLC 266435 3/5/2025 100.00 073823 DAVID EVANS & ASSOC INC 266436 3/5/2025 25,955.00 061570 DAY WIRELESS SYSTEMS - 03 266437 3/5/2025 325.99 006626 DEPT OF ECOLOGY 266438 3/5/2025 34,303.50 047450 DEPT OF INFORMATION SERVICES 266439 3/5/2025 285.00 079614 DRY BOX INC 266440 3/5/2025 165.75 007253 DUNN LUMBER 266441 3/5/2025 84.60 079749 E TYPIST INC 266442 3/5/2025 588.60 076610 EDMONDS HERO HARDWARE 266443 3/5/2025 97.36 008705 EDMONDS WATER DIVISION 266444 3/5/2025 570.48 008812 ELECTRONIC BUSINESS MACHINES 266445 3/5/2025 173.86 009350 EVERETT DAILY HERALD 266446 3/5/2025 113.52 072493 FIRSTLINE COMMUNICATIONS INC 266447 3/5/2025 1,003.14 012199 GRAINGER 266448 3/5/2025 74.56 071759 GRANICH ENGINEERED PRODUCTS 266449 3/5/2025 663.00 079181 GREENWOOD HEATING & AC 266450 3/5/2025 79.20 074722 GUARDIAN SECURITY SYSTEMS 266451 3/5/2025 72.31 078923 HKA GLOBAL INC 266452 3/5/2025 17,415.00 067862 HOME DEPOT CREDIT SERVICES 266453 3/5/2025 1,400.23 061013 HONEY BUCKET 266454 3/5/2025 290.95 075966 HULBERT, CARRIE 266455 3/5/2025 2,766.67 076488 HULBERT, MATTHEW STIEG 266456 3/5/2025 600.00 079524 KIMLEY-HORN & ASSOCIATES INC 266457 3/5/2025 27,324.74 078946 KITCHENS, KYLEE 266458 3/5/2025 832.53 017050 KWICK'N KLEEN CAR WASH 266459 3/5/2025 65.91 078471 LEMM, KEVIN 266460 3/5/2025 529.27 073603 LIGHTHOUSE LAW GROUP PLLC 266461 3/5/2025 123,447.53 079732 LIZ LOOMIS PUBLIC AFFAIRS 266462 3/5/2025 8,000.00 018980 LYNNWOOD HONDA 266463 3/5/2025 60.58 020039 MCMASTER-CARR SUPPLY CO 266464 3/5/2025 307.71 075746 MCMURRAY, LAURA 266465 3/5/2025 204.00 vi a� s E w 0 �a 0 a a Q Page: 1 Packet Pg. 23 apPosPay Positive Pay Listing 3/5/2025 2:38:53PM City of Edmonds Document group: jacobson Vendor Code & Name Check # Check Date Amount 061654 NATIONAL BARRICADE CO LLC 266466 3/5/2025 327.58 067834 NATIONAL CONSTRUCTION RENTALS 266467 3/5/2025 39.78 070855 NAVIA BENEFIT SOLUTIONS 266468 3/5/2025 336.50 074866 NORTHWEST PLAYGROUND EQUIPMENT 266469 3/5/2025 4,003.97 072739 O'REILLYAUTO PARTS 266470 3/5/2025 152.56 002203 OWEN EQUIPMENT COMPANY 266471 3/5/2025 92.74 027060 PACIFIC TOPSOILS INC 266472 3/5/2025 3,835.00 028860 PLATT ELECTRIC SUPPLY 266473 3/5/2025 1,102.11 078800 POPA & ASSOCIATES 266474 3/5/2025 600.00 046900 PUGET SOUND ENERGY 266475 3/5/2025 49,949.49 070955 R&R STAR TOWING 266476 3/5/2025 739.08 079638 RUOSCH, MILDRED KAY 266477 3/5/2025 1,231.25 066964 SEATTLE AUTOMOTIVE DIST INC 266478 3/5/2025 426.60 077069 SEMACONNECT LLC 266479 3/5/2025 88.17 079789 SIGNATURE HOMES BY VILLAGELIFE 266480 3/5/2025 377.50 036955 SKY NURSERY 266481 3/5/2025 304.68 037375 SNO CO PUD NO 1 266483 3/5/2025 14,480.34 063941 SNO CO SHERIFFS OFFICE 266484 3/5/2025 56,545.22 038300 SOUND DISPOSAL CO 266485 3/5/2025 3,794.92 038410 SOUND SAFETY PRODUCTS 266486 3/5/2025 370.19 039775 STATE AUDITOR'S OFFICE 266487 3/5/2025 1,669.20 079817 SUBCLEFF, DOUGLAS 266488 3/5/2025 901.25 067865 VERIZON WIRELESS 266489 3/5/2025 13,434.39 075550 VERIZON WIRELESS 266490 3/5/2025 150.00 069751 VESTIS 266491 3/5/2025 339.82 067195 WASHINGTON TREE EXPERTS 266492 3/5/2025 1,491.75 078314 WASTE MGMT DISPOSAL SVC OF OR 266497 3/5/2025 149,744.40 065568 WATER SERVICES NW INC 266493 3/5/2025 96.63 064800 WEHOP 266494 3/5/2025 2,110.42 073552 WELCO SALES LLC 266495 3/5/2025 1,109.01 011900 ZIPLY FIBER 266496 3/5/2025 2,350.95 GrandTotal: 653,521.35 Total count: 84 Q Page: 2 Packet Pg. 24 7.5 City Council Agenda Item Meeting Date: 03/11/2025 First Responder Flex Fund Staff Lead: Chief Rod Sniffen Department: Police Services Preparer: Alexandra Ehlert Background/History The Edmonds Police Department has received this funding for the last several years. Snohomish County Human Services administers this grant to assist agencies with residents experiencing homelessness. It is one path our staff can use to assist unhoused individuals in Edmonds with basic needs, including emergency hotel stays, without having an impact on our general fund. Typically, general fund dollars are used to pay similar expenses when necessary for our unhoused population. This contract is limited to $7500 in reimbursable funds, with robust reporting and accountability requirements. Our embedded social worker will also have access to this resource. There is no impact to the 2025-2026 budget. Snohomish County earmarks $7,500 for the City of Edmonds to use on a reimbursement basis. Sharon Cates has reviewed and approved this contract as to form on 2/13/2025. Staff Recommendation Staff recommends Council approve the Mayor to sign the First Responder Flex Fund contract on the consent agenda. Narrative Secure a grant opportunity for $7500 of reimbursable funding from Snohomish County for outreach work with individuals or families experiencing homelessness. Attachments: BH-25-62-05-224 Packet Pg. 25 Snohomish County Human Services 3000 Rockefeller Avenue, M/S 305 1 Everett, WA 98201 (425) 388-7200 vN Contract Number: BH-25-62-05-224 Maximum Contract Amount: $7,500 U vTitle of Project / Service: First Responder Flex Fund zLu 0 a U N Status Start Date. 01/01/2025 End Date: 12/31/2025 Determination: Subrecipient O Z Agency Name: City of Edmonds Z O � � Address: 250 5th Ave. N. t..) N City, State & Zip: Edmonds, WA 98020 IRS Tax No. / EIN: 91-6001244 Q Z O � Contact Person: Alexandra Ehlert NF1AQNT457R7 Unique Entity Identifier: O Telephone: 425.771.0282 Email Address: alexandra.ehlert@edmondswa.gov Funding Authority: RCW 36.22.1791 and 43.185c C� N Z LL- � U ALN* No. & Title: N/A u- 0- Cn Funding Specifics: Ending Homelessness Program Funding Source: County Federal Funding Addendum Attached: Yes X No ZProgram Division Contact Person Contact Email Contact Phone O Behavioral Health Cleo Harris cleo.harris@snoco.org 425-388-7423 Additional terms of this Contract are set out in and governed by the following, which are incorporated herein by reference: Basic Terms and Conditions HSD-2018-127-224 , maintained on file at the Human Services Department: Business Associate Aqreement BAA-2018-127-224, maintained on file at the Human Services Department: Specific Terms and Conditions Attached as Exhibit A Statement of Work/Project Description Attached as Exhibit B Approved Contract Budget Attached as Exhibit C Approved Invoice 0 Attached as Exhibit DE In the event of any inconsistency in this contract, the inconsistency shall be resolved by giving precedence in the following order: (a appropriate provisions of state and federal law, (b) Specific Terms and Conditions, (c) Basic Terms and Conditions, (d) Business Associatf Agreement, (e) other attachments incorporated by reference, and (f) other documents incorporated by reference. THE CONTRACTING ORGANIZATION IDENTIFIED ABOVE (HEREINAFTER REFERRED TO AS AGENCY), AN[ SNOHOMISH COUNTY (HEREINAFTER REFERRED TO AS COUNTY), HEREBY ACKNOWLEDGE AND AGREE TO THE TERMS OF THIS CONTRACT. SIGNATURES FOR BOTH PARTIES ARE REQUIRED BELOW. BY SIGNING, THE AGENCY I; CERTIFYING THAT IT IS NOT DEBARRED, SUSPENDED, OR OTHERWISE EXCLUDED FROM PARTICIPATING IN FEDERALLI FUNDED PROGRAMS. * ALN is the Assistance Listina Number formerly known as CFDA number for federal fundina FOR THE CONTRACTING ORGANIZATION: (Signature) (Date) FOR SNOHOMISH COUNTY: Mary Jane Brell Vujovic, Director Department of Human Services (uate (Title) Packet Pg. 26 7.5.a EXHIBIT A SPECIFIC TERMS AND CONDITIONS FIRST RESPONDER FLEX FUNDS I. DEFINITION OF TERMS A. Access to Care Standards (ACS): The Division of Behavioral Health and Recovery (DBHR) a division of the HCA (Health Care Authority) minimum eligibility requirements for Medicaid adults & Medicaid older adults guidelines reflect the most restrictive eligibility criteria that can be applied, pursuant to RCW 71.24. North Sound Behavioral Health Administrative Services Organization (BH-ASO) may expand coverage based on availability of local resources. B. Adjudicated Youth: Refers to a youth who has been determined by a juvenile court judge to have committed a delinquent offense. C. Advanced Directive: A written document that contains directions and preferences for treatment and care during times an individual is having difficulty communicating or making decisions. D. Aging Population: Age 65 and older. E. ASAM: Acronym for American Society of Addiction Medicine. F. Behavioral Health: The prevention, treatment of, and recovery from substance use disorders, mental health disorders, and/or problem and pathological gambling disorders. G. Case Management: Assistance to a recipient and family (or significant other) to obtain, maintain, or develop appropriate resources. H. Child: Refers to an individual under the age of ten (10). Community Outreach and Intervention: Services to link individuals to treatment and other appropriate support services. J. Complaint: A verbal or written statement by a participant that expresses dissatisfaction with some aspect of services covered under this Agreement, the Primary Care Provider, or Agency. Exhibit A BH-25-62-05-224 City of Edmonds Page 1 of 12 Packet Pg. 27 7.5.a K. Contingency Management: An evidence -based practice allowing individuals to earn tangible rewards to reinforce positive behaviors such as service attendance, abstaining from drugs and alcohol, and involvement in pro -social activities. L. Corrective Action/Compliance Review: When findings from monitoring efforts or audits show that there are apparent violations of this Contract, the Agency shall implement corrective action within specified timeframes determined by the County. M. Corrective Action Plan (CAP): A written plan specifying what a Contractor is required to do to be compliant. This includes required improvements and a timeline for such action(s) to be accomplished. N. Counselors: Personnel employed by the Agency who meet the criteria as defined in WAC. O. COVID-19: An infectious disease caused by severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2). P. Cultural Competence: A set of congruent behaviors, attitudes and policies that come together in a system or Agency and enable that system or Agency to work effectively in cross-cultural situations. A culturally competent system of care acknowledges and incorporates at all levels the importance of language and culture, assessment of cross-cultural relations, knowledge, and acceptance of dynamics of cultural differences, expansion of cultural knowledge and adaptation of services to meet culturally unique needs. Q. Cultural Humility: The lifelong practice of being aware and thinking of one's own values, beliefs, own biases, and social position within the context of the present moment and be aware of and sensitive to historic realities like legacies of violence and oppression against certain groups of people. R. Direct Student Services (DSS): Include, face-to-face sessions with an individual student and/or the student's family to address the student's needs. S. Department of Social and Health Services (DSHS), or the department, or the Department: DSHS of the State of Washington and its Secretary, officers, employees, and authorized agents. T. DSM 5: Acronym for the Diagnostic and Statistical Manual of Mental Disorders fifth edition. Exhibit A BH-25-62-05-224 City of Edmonds Page 2 of 12 Packet Pg. 28 7.5.a U. Evidenced Based Treatment: A program, policy or practice recognized by research that, when applied in treatment, has improved outcomes for clients, participants, or communities. V. Fair Hearing: A grievance hearing before the Washington State Office of Administrative Hearings. W. Family: Those the individual defines as family or those appointed/assigned (e.g., parents, foster parents, guardians, siblings, caregivers, and significant others). X. Flex funds: Funds provided through a program that are used to procure goods and/or services directly related to the needs of the participant as outlined in Exhibit B. Y. GAIN -SS: Acronym for Global Appraisal of Individual Needs Short Screening. Z. Grievance: An expression of dissatisfaction about any matter. The term is also used to refer to the overall process that includes grievances handled at the NSBHASO level and access to the state fair hearing process. Possible subjects for grievances include, but are not limited to, the quality of care or services provided, and aspects of interpersonal relationships such as rudeness, or failure to respect the enrollee's rights. AA. Hardship Insured: Individuals with insurance who cannot afford to pay insurance deductibles or co -pays. BB. HCA: Refers to the Health Care Authority. CC. Healing Organization: An organizational system where staff policies, procedures, services, and treatment models apply an understanding of trauma embedded within them. Their approaches to providing services are trauma - shielding or trauma -reducing. DD. HIPAA: Acronym for "Health Insurance Portability and Accountability Act." Additional information is outlined in the Business Associate Agreement as referenced on the face sheet of this Contract. EE. Housing Services: The services or activities designed to assist individuals or families in locating, obtaining, or retaining suitable housing. Component services or activities may include tenant counseling, helping individuals and families to identify and correct substandard housing conditions on behalf of individuals and families who are unable to protect their own interests and assisting individuals and families to understand leases, secure utilities and make moving arrangements. Exhibit A BH-25-62-05-224 City of Edmonds Page 3 of 12 Packet Pg. 29 7.5.a FF. Independent Peer Review: To assess the quality, appropriateness and efficiency of treatment services provided in the state to individuals under the program involved. GG. Indirect Student Services (ISS): Include all contact with an individual student's support system. HH. Individual Treatment: Planned therapeutic or counseling activity provided to a sole eligible individual by one (1) or more counselors. II. Individual: Previously known as client, consumer, patient, or participant. JJ. Labor Harmony Requirement: A "No Service Disruption Guarantee" outlined in Exhibit E, as applicable. KK. Low Income: Participants whose monthly income does not exceed 250% of the national poverty index, or as negotiated in your Contract. LL. MCO: Acronym for Managed Care Organization. MM. Mental Disorder: A disorder as defined in RCW 71.34.020(13) for children and RCW 71.05.020(26) for adults. NN. Mental Health Professional (MHP): Personnel employed by the Agency who meet the criteria as defined in WAC. 00. NSBHASO: Acronym for "North Sound Behavioral Health Administrative Services Organization." PP. No Service Disruption Guarantee: An agreement to maintain services and prevent a disruption of service caused by labor unrest. See "Labor Harmony Requirement" above. Additional information is outlined in Exhibit E., Attachment A, as applicable. QQ. Nurse Family Partnership (NFP): An evidence based, community health program for vulnerable mothers pregnant with their first child. RR. Outcome: An outcome defines changes that occur as a result of the program's work. Examples include Short Term (a change in learning: awareness, knowledge, skills, motivations); Intermediate (a change in action: behavior, practice, decision -making, policies); Long Term (consequences: social, economic, environmental). Exhibit A BH-25-62-05-224 City of Edmonds Page 4 of 12 Packet Pg. 30 7.5.a SS. Outpatient Counseling: The provision of substance abuse treatment, mental health treatment and other support services according to a prescribed plan in a non-residential setting. TT. Output: An output details what the program does and is usually a count of something. Examples include Activities (the actual tasks done such as screenings, assessments, workshops); Participation (who the program serves; customers and stakeholders). UU. Outreach/Education Services (OES): Training and information sharing to Agency staff and external providers about the Student Support Advocate program not directly related to a particular case management student. VV. Personal Information: Information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. WW.Quality Assurance: A focus on compliance to minimum requirements (e.g., rules, regulations, and contract terms) as well as reasonably expected levels of performance, quality, and practice. XX. Recovery: The processes through which people are able to live, work, learn, and participate fully in their communities. YY. Referral: A process of directing an Individual to available specialty care or services. ZZ. Remote Learning: Also referred to as distance learning, gives learners who aren't in a physical location for in -person education access to online training materials. AAA. RCW: Acronym for "Revised Code of Washington." BBB. Resiliency: The personal and community qualities that enable individuals to rebound from adversity, trauma, tragedy, threats, or other stresses, and to live productive lives. CCC. Shall: Compliance is mandatory. DDD. SHP: Acronym for Supportive Housing Program. EEE. Substance Use Disorder Professional (SUDP) (formerly CDP): Personnel employed by the Agency who meet the criteria defined in WAC. Exhibit A BH-25-62-05-224 City of Edmonds Page 5 of 12 Packet Pg. 31 7.5.a FFF. Substance Use Disorder Professional Trainee (SUDPT) (formerly CDPT): Personnel employed by the Agency who meet the criteria defined in WAC. GGG. Serious Mental Illness (SMI): According to Federal Register Vol. 58, No. 96, May 20, 1993, persons aged 18 and over who currently, or at any time during the past year, have a diagnosable mental, behavioral, or emotional disorder of sufficient duration to meet diagnostic criteria specified within the current DSM, that has resulted in functional impairment which substantially limits one or more major life activities. HHH. Strengthening Families Program 10-14: Refers to the evidence -based prevention program developed at Iowa State University for families and young adolescents. III. Student Support Advocate (SSA): Personnel hired by the school district to perform contracted services. JJJ. Substance Use Disorder (SUD): Acronym for "Substance Use Disorder." This definition replaces the definition for Chemical Dependency. KKK. Telehealth: The distribution of health -related service and information via electronic information and telecommunication technologies. LLL. TILT Team: Refers to the Trauma -Informed Leadership Team, the selected group of staff dedicated to the advancement of Trauma -Informed Practices in the school or Agency. MMM. Trauma: Refers to experiences that cause intense physical and psychological stress reactions. It can refer to "a single event, multiple events, or a set of circumstances that is experienced by an individual as physically and emotionally harmful or threatening and that has lasting adverse effects on the individual's physical, social, emotional, or spiritual well-being. NNN. Trauma -Informed: A trauma -informed approach to the delivery of behavioral health services includes an understanding of trauma and an awareness of the impact it can have across setting, services, and populations. It involves viewing trauma through an ecological and cultural lens and recognizing that context plays a significant role in how individuals perceive and process traumatic events, whether acute or chronic. Per SAMHSA, the three key elements of a trauma -informed approach include: realizing the prevalence of trauma; recognizing how trauma affects all individuals involved with the program, organization, or system, including its own workforce; and responding by putting this knowledge into practice. Exhibit A BH-25-62-05-224 City of Edmonds Page 6 of 12 Packet Pg. 32 7.5.a 000. Trauma -Informed Care: TIC is a strengths -based service delivery approach "that is grounded in understanding of and responsiveness to the impact of trauma, that emphasizes physical, psychological, and emotional safety for both providers and survivors, and that creates opportunities for survivors to rebuild a sense of control and empowerment. TIC also involves vigilance in anticipating and avoiding institutional processes and individual practices that are likely to retraumatize individuals who already have histories of trauma, and it upholds the importance of consumer participation in the development, delivery, and evaluation of services. PPP. Trauma -Informed System: An organizational system which has developed a shared language to define, normalize, and address the impact of trauma on clients and the workforce. The organization operates from a foundational understanding of the nature and impact of trauma. QQQ. Veteran: A veteran is defined as an individual that has served as a member of the armed forces, active duty or reserves, for at least one day. This will also include service in the National Guard, as well as Merchant Marines in support of US resources in wartime. Veteran status may be verified through self - identification, discharge certificate, or Department of Defense Form DD-214. RRR. WAC: Acronym for "Washington Administrative Code". SSS. WSUE: Refers to Washington State University Extension, a division of Snohomish County Parks & Recreation Department (PRD). TTT. Youth: Means a person from age ten (10) through age seventeen (17) II. PERFORMANCE STANDARDS AND LICENSING A. The Agency shall meet the requirements of WAC, applicable local and state rules, and state and federal statutes. In addition, the Agency shall meet the applicable specific program requirements for licensure and certification to perform contracted services. A copy of the certification shall be submitted to the County upon request. B. The Agency shall maintain relevant and appropriate licensure by the State of Washington to provide behavioral health and/or community support services. The Agency shall notify the County in writing within five (5) business days of any change in licensure status. Exhibit A BH-25-62-05-224 City of Edmonds Page 7 of 12 Packet Pg. 33 7.5.a III. COMPLIANCE WITH SPECIFIC LAWS AND REGULATIONS A. All services provided under this Contract shall meet all standards set forth in current, revised and replaced WAC's and RCW's. B. The Agency shall meet all applicable standards for program operations set forth in WAC and RCW. The Agency shall ensure that WAC and RCW requirements are followed and are adjusted as the WAC and RCW are amended, revised, eliminated or added. C. The Agency shall operate and adhere to fidelity of the model of services utilized by the Agency and as negotiated with the County. D. The Agency must have policies and procedures in place to protect and safeguard individually identifiable health information obtained in the course of providing services under this Contract. The Agency shall not disclose an individual's information, directly or indirectly, except to the extent allowed under applicable state or federal laws and regulations. The Agency shall comply with all terms and conditions of Federal Confidentiality of Substance Use Disorder Patient Records, 42 CFR Part 2 and applicable provisions of the Health Insurance Portability and Accountability Act (HIPAA) and the Family Educational Rights and Privacy Act (FERPA). E. Staff and volunteers who have access to children or vulnerable adults are required to have a background check per RCW and WAC. A background check is required at the time of employment or commencement of volunteer duties. An Agency shall conduct additional background checks if circumstances arise that cause the Agency concern. The Agency shall ensure that all persons convicted of crimes preventing contact with vulnerable populations are prohibited from having access to those populations. F. The Agency shall enter data as negotiated with the County. The Agency shall make use of data and specific to the Agency systems or electronic records for the purpose of evaluating and reporting individual and program service outcomes. G. The Agency shall comply with all terms and conditions of the Business Associate Agreement. Exhibit A BH-25-62-05-224 City of Edmonds Page 8 of 12 Packet Pg. 34 7.5.a IV. REIMBURSEMENT PROCEDURES Services rendered under this Contract shall be reimbursed based on the attached Budget (Exhibit C). Services shall be provided per the attached Statement of Work (Exhibit B). :74IJil 111**14iyi14Z111"1LY,111IF_A11[s]ki A. The Agency shall utilize the contracted dollar amount to provide services throughout the duration of this Contract. B. The Agency shall be responsible for ensuring budget is maintained and that invoices to the County do not exceed the budgeted amount as stated in Exhibit C, Approved Contract Budget. C. Utilization of County funding available to this program will be reviewed monthly and the Contract allocation may be reduced and re -allocated at the discretion of the County, where needed if expenditures are not sufficient to fully utilize available funding. D. The Agency certifies that work to be performed under this Contract will not duplicate any work to be charged against any other contract, subcontract, or source. VI. REPORTING REQUIREMENTS The Agency shall submit all required reports documenting performance in a timely manner. All reports shall be completed on approved forms and in accordance with procedures as issued by the County. In the event the Agency fails to maintain its reporting obligations, the County reserves the right to withhold reimbursements to the Agency or order payment stopped to the Agency in an amount proportional to the data estimated to be outstanding until such time that the data is current. VII. OTHER REVENUES Revenues generated by the Agency from other funding sources (e.g. donations, fund-raising) under this program, including fees collected from low-income participants, shall be separately identified and recorded as project income. These funds shall be used exclusively to provide increased levels of service. VIII. SUBCONTRACTING A. The Agency is prohibited from subcontracting any funding and/or services contained within this Contract unless otherwise negotiated with the County. Exhibit A BH-25-62-05-224 City of Edmonds Page 9 of 12 Packet Pg. 35 7.5.a B. All rules, regulations and requirements contained in the Basic Terms and Conditions must be met for all subcontracts executed pursuant to this Contract. All subcontracting arrangements require prior written approval from the County. IX. RECORDS RETENTION The Agency shall retain all fiscal and clinical books, records, documents and other materials relevant to this Contract in accordance with WAC. X. LOCATION AND HOURS OF SERVICE A. Services provided under this Contract shall be available in Snohomish County for Snohomish County residents. B. To ensure participants have consistent access to treatment services, the Agency shall minimally maintain business hours from 9.00 AM through 5.00 PM Monday through Friday, excluding recognized holidays or as negotiated with the County. Any reduction in service hours shall be submitted in writing to the County for approval, fifteen (15) calendar days prior to implementation. C. The Agency shall notify the County within ten (10) days of change in personnel which may affect the faithful execution of this Contract. XI. ELIGIBILITY A. County funds shall be the dollar of last resort for billing. The Agency shall determine at time of intake if the individual has medical insurance, including state -sponsored programs providing low-cost health care coverage through private health plans, which covers substance use disorder treatment services. If the individual has medical insurance that covers substance use disorder treatment services, the medical insurance shall be used as the first source of billing to pay for treatment services. The Agency shall ensure that only one source of funding is used at any given time. B. Termination of a Contract shall not be grounds for a fair hearing for the service applicant or a grievance for the recipient if similar services are immediately available in the County. C. The Agency shall have policies and procedures in place for participant grievances in the case of denial or termination of service or failure to act upon a request for services with reasonable promptness. Exhibit A BH-25-62-05-224 City of Edmonds Page 10 of 12 Packet Pg. 36 7.5.a XII. MONITORING AND EVALUATION The Agency shall cooperate with the County in monitoring activities a minimum of once per year or more as deemed appropriate by the County. XIII. INTERAGENCY COORDINATION A. The Agency shall identify the primary agencies with whom they have regular relationships and whose activities substantially affect the delivery of services under this Contract. The Agency shall negotiate and execute working agreements with these agencies to ensure coordinated services and appropriate referral procedures. B. Working agreements shall minimally address the following: 1. Program description; 2. Referral procedures and timelines; 3. Release of information procedures; 4. Follow up procedures; 5. Procedures for exchanging information concerning program changes and unavailability of services; and 6. Procedures for problem solving between two (2) agencies. XIV. EMERGENCY PROCEDURES The Agency shall have a plan for serving individuals during periods when normal services may be disrupted. Disruption to normal services may include earthquakes, floods, snowstorms, and other natural disasters. Particular attention should be made for those individuals who are most at risk. When services are delivered at the Agency's workplace the plan shall include contact information for high -risk individuals, a list of emergency services, and stores of emergency provisions. QT� 019]k'kdIk'0]1k' M441[of-rd[9lil The Agency shall ensure their staff is effectively trained to implement the services they agree to provide under the terms of this Contract. The Agency is encouraged to inquire about the availability of additional training funds and opportunities to support their continuing education efforts. Exhibit A BH-25-62-05-224 City of Edmonds Page 11 of 12 Packet Pg. 37 7.5.a XVI. MEETING PARTICIPATION The Agency shall ensure they have representation at any County -sponsored trainings or meetings. The County shall notify the Agency a minimum of two (2) weeks prior to the event. rATJIQ=19101kIIQk'6"WAZIIIlk I=1:1iTi61 The Agency shall utilize the definitions and terms in this Exhibit A as applicable throughout this Contract or as negotiated with the County. Exhibit A BH-25-62-05-224 City of Edmonds Page 12 of 12 Packet Pg. 38 7.5.a EXHIBIT B STATEMENT OF WORK / PROJECT DESCRIPTION FIRST RESPONDER FLEX FUND I. DESCRIPTION A. The Project shall assist Individuals to remove barriers to housing and/or abate emergency situations through the provision of Flex Fund assistance. B. The Project shall serve eligible Individuals only. The individuals/families must be experiencing homelessness or at risk of homelessness. II. PROGRAM ACTIVITIES In compliance with the terms of the Contract, the City shall perform the tasks and services as follows: A. The City shall develop and maintain a process to disburse Flex Funds to First Responders and Co -Responder Social Workers, not to exceed the total amount included in the Approved Project Budget (Exhibit C). B. First Responders and Co -Responder Social Workers shall access Flex Funds in order to procure goods and/or services directly related to the needs of Individuals, which cannot be met through existing categorical services or formal/informal community mechanisms or for an immediate need in which other mechanisms cannot be accessed in a timely manner. Examples of such purchases may include, but are not limited to: shelter, food (for example: a hot meal or food, beverages, groceries to get by for a few days or until another resource can be accessed), clothing (for example: shoes, coats, socks, underclothes, pants, tops, gloves), medical care, transportation, or other basic needs. C. Flex Funds are designed to be used by Co-Responders/Social Workers who work with First Responders and by First Responders who may not have a Co - Responder at the time a need is identified. Flex Funds are not intended to be used as a reward or withheld as a punishment. Use of Flex Funds in this manner may lead to a review of this Contract and re-evaluation of this award. D. Flex Funds shall not be paid directly to the Individuals or used for the purchase of alcohol, tobacco, vaping, products, marijuana products, firearms, ammunition, or other weaponry. E. The City shall utilize flex funds throughout the duration of this Contract and shall not use these funds at the end of the year to "stock up" in lieu of providing Exhibit B BH-25-62-05-224 City of Edmonds Page 1 of 2 Packet Pg. 39 7.5.a assistance to individuals and families to help end homelessness in real time during the year. F. The City shall submit supporting documentation for expenses covered by Flex Funds with the Approved Invoice (Exhibit D) for reimbursement. G. The City shall include receipts for services and purchases with the invoice as supporting documentation. H. The City shall submit invoices by the tenth (10th) day of the month following flex fund use. Exception: the December invoice must be submitted no later than January 6, 2026. I. The County will review fund usage throughout this Contract period and may reallocate unutilized funds to cities that are in need of additional funds. J. Funds allocated to the First Responder Flex Fund are determined on an annual basis based on funding availability and are not guaranteed. III. REPORTS The City shall submit a report each quarter providing information regarding the number of individuals assisted, number of assistance activities and a description of at least one individual or family that was able to remove a barrier to housing or abate an emergency situation as a result of the Project. The quarterly narrative shall be submitted with the monthly invoice. Exhibit B BH-25-62-05-224 City of Edmonds Page 2 of 2 Packet Pg. 40 7.5.a EXHIBIT C CONTRACT BUDGET - COST REIMBURSEMENT FIRST RESPONDER FLEX FUND AGENCY NAME: City of Edmonds CONTRACT PERIOD: 1/1/2025 to 12/31/2025 FUNDS AWARDED UNDER CONTRACT: REVENUE SOURCE FUNDING PERIOD AMOUNT AMENDMENT TOTAL AMOUNT EHP 1/1/2025 to 12/31/2025 $ 7,500 $ 7,500 TOTAL FUNDS AWARDED: $ 7,500 $ - $ 7,500 MATCHING RESOURCES: N/A MATCH REQUIREMENTS FOR CONTRACT OTHER PROGRAM RESOURCES (Identify): N/A TOTAL MATCHING RESOURCES: N/A N/A AMOUNT: N/A TOTAL OTHER RESOURCES: $ - Exhibit C BH-25-62-05-224 City of Edmonds Page 1 of 4 Packet Pg. 41 7.5.a EXPENDITURES CATEGORY FUND SOURCE EHP FUND SOURCE FUND SOURCE FUND SOURCE FUND SOURCE FUND SOURCE TOTAL OTHER RESOURCES Salaries/Wages $ - Benefits - Supplies/Minor Equip. - Prof. Services - Postage - Telephone - Mileage/Fares - Meals - Lodging - Advertising - Leases/Rentals - Insurance - Utilities - Repairs/Maint. - Client Flex Funds - Printing - Dues/Subscrip. - Regis./Tuition - Machinery/Equip. - Administration - Indirect - Miscellaneous - Flex Funds 7,500 7,500 Misc. Construction - Acquisition - Relocation - TOTAL $ 7,500 1 $ -Is -Is -Is -Is - $ 7,500 1 $ Exhibit C c LL x 0 LL L c 0 0_ m M L_ FZ N N LO 0 N LO N 2 m c a� E U Q B H-25-62-05-224 City of Edmonds Page 2 of 4 Packet Pg. 42 7.5.a EXPENDITURE NARRATIVE c LL K d LL L d O Q U) 4) L_ LL v 14 N N Ln O N LO N 2 m C d s V Q Exhibit C B H-25-62-05-224 City of Edmonds Page 3 of 4 Packet Pg. 43 7.5.a DETAIL SALARIES / WAGES POSITION FUND SOURCE % OF TIME TO FUND SOURCE TOTAL MONTHLY MONTHLY CHARGE TO FUND SOURCE MONTHS TOTAL CHARGE TO FUND SOURCE N/A NOTE: Above figures may reflect rounding TOTAL: $0 Exhibit C BH-25-62-05-224 City of Edmonds Page 4 of 4 Packet Pg. 44 Invoice Number: 7.5.a I NVOI CE-Cost Reimbursement Contracts Snohomish County Human Services Department - 3000 Rockefeller, M/S 305, Everett, WA 98201 Actual: 0 Estimated:❑ Contracting City and Address: Contract #: BH-25-62-05-224 City of Edmonds Project Title: First Responder Flex Fund 250 5th Ave. N. Contract Manager: Cleo Harris (425)388-7423 cleo.harris@snoco.org Edmonds,WA 98290 Reporting Period: To: AUTHORIZING SIGNATURE: sign in in Date: SUB OBJ Account Title Current Expenditures Contract To Date Expenditures Total Contract Budget Contract Budget Balance 52 Flex Funds $ 7,500.00 $ 7,500.00 TOTALS $ $ $ 7,500.00 $ 7,500.00 ATTACH: CONTRACTOR CERTIFICATION FORM Exhibit D BH-25-62-05-224 City of Edmonds Page 1 of 2 Packet Pg. 45 SNOHOMISH COUNTY HUMAN SERVICES DEPARTMENT 3000 ROCKEFELLER, M/S305 EVERETT, WA 98201 AGENCY CERTIFICATION FORM Agency Certification: I hereby certify under penalty of perjury that the items and totals listed herein are proper charges for materi al s, merchandi se, or servi ces f urni shed to Snohomi sh County, and that al I goods f urni shed and/or servi ces rendered have been provi ded wi thout di scri mi nati on on the grounds of race, creed, nati onal on gi n, handi cap, sex, or age. AUTHORIZING SIGNATURE: DATE: Voucher Check # Vendor I nvoi ce Refer. # Description Total Amount Charged To: Non -Grant Grant (Use -Additional PagesasNecessary) Total: Is - Is - Is - Exhibit D BH-25-62-05-224 City of Edmonds Page 2 of 2 7.5.a Packet Pg. 46 7.6 City Council Agenda Item Meeting Date: 03/11/2025 Snohomish Regional Drug Task Force ILA (SRDTF) Staff Lead: Chief Rod Sniffen Department: Police Services Preparer: Alexandra Ehlert Background/History Snohomish Regional Drug Task Force is a multi -agency partnership consisting of local, state and federal detectives and special agents. Partner local agencies include Snohomish County Sheriff's Office, Everett and Lynnwood Police Departments. The Washington State Patrol and Washington Department of Corrections also contribute personnel along with our federal partners, the Drug Enforcement Administration (DEA), Bureau of Alcohol, Tobacco and Firearms (ATF), and U.S. Postal Inspection Service (USPIS). SRDTF has been in existence since 1988 collaborating to address illegal drug trafficking in the region. Participation can be through funding (A Participation Jurisdiction), or through a combination of funding and providing staff (A Contributing Jurisdiction). The City of Edmonds is currently a participating jurisdiction, however we have been a contributor in the past. Current staffing is not ideal for us to assign an FTE at this time. In the beginning, Snohomish County had two drug task forces including the South County Drug Task Force (Lynnwood, Edmonds, and Mountlake Terrace) and the Snohomish County Drug and Gang Task force (Snohomish County, et. al). The two groups were combined into one Regional Task Force several years ago. The Snohomish County Sheriff's Office is the lead organization. Each jurisdiction is assessed a cost to participate based off percentage of population in the county. Our contribution for 2025 is $10,749.00 During the program -based budgeting process for the new biennium, this ILA was overlooked and not included in the PD budget. Now that we need to renew the ILA for 2025, the oversight was realized and we are bringing it to council for approval. A portion of the current PD OT budget will be reallocated to cover this expense. Sharon Cates has approved the ILA as to form. Staff Recommendation Staff recommends Council approve the Mayor to sign the Snohomish County Regional Drug Task Force on the consent agenda. Narrative Continue to be a participating jurisdiction in the Snohomish Regional Drug Task Force Packet Pg. 47 7.6 Attachments: 2025-2026 Task Force ILA AATF w.exhibits Packet Pg. 48 7.6.a INTERLOCAL AGREEMENT ESTABLISHING SNOHOMISH REGIONAL DRUG TASK FORCE This Interlocal Agreement Establishing the Snohomish Regional Drug Task Force ("Agreement"), is entered into by and among Snohomish County, a political subdivision of the State of Washington, and the following municipal corporations and department of the State of Washington (hereinafter collectively referred to as the "Participating Jurisdictions"): City of Arlington City of Bothell City of Brier City of Darrington City of Edmonds City of Everett City of Gold Bar City of Granite Falls City of Index City of Lake Stevens City of Lynnwood City of Marysville Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 1 City of Mill Creek City of Monroe City of Mountlake Terrace City of Mukilteo City of Snohomish City of Stanwood City of Sultan Washington State Patrol Washington Dept. of Corrections Packet Pg. 49 7.6.a WITNESSES THAT: WHEREAS, since 1988, Snohomish County, and multiple cities and towns located in Snohomish County, have collaborated in a countywide multi jurisdictional task force to address illegal drug trafficking in the region ("Snohomish Regional Drug Task Force" or "Task Force") The Task Force has operated on a continuous basis since 1988 under a series of interlocal agreements; WHEREAS, the Participating Jurisdictions desire to continue operation of the Task Force, with Snohomish County administering task force project grants and other funding on their behalf; and NOW, THEREFORE, in consideration of covenants, conditions, performances, and promises hereinafter contained, the parties hereto agree as follows: 1 DEFINITIONS 1.1 Participating Jurisdiction- Participating Jurisdiction means any municipal corporation, political subdivision of the state, or department of division of the state of Washington, who is a party to this agreement. 1.2 Contributing Jurisdiction- Contributing Jurisdiction means a Participating Jurisdiction that also assigns at least one full-time employee to the Task Force. 2 TASK FORCE TERM AND PURPOSE 2.1 The term of this Agreement ("Term") shall begin on January 1, 2025 ("Effective Date"), and continue through December 31, 2025, unless earlier terminated or modified as provided in this Agreement. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 2 Packet Pg. 50 7.6.a 2.2 The purpose of the Task Force is to formally structure and jointly coordinate selected law enforcement activities, resources, and functions to disrupt illegal drug trafficking systems and to remove traffickers through a cooperative program of investigation, prosecution, and asset forfeiture. The parties do not intend for this Agreement to create a separate legal entity subject to suit. 2.3 The Task Force goals are to: a. Reduce the number of drug traffickers in the communities of Snohomish County through professional investigation, apprehension, and conviction; b. Efficiently attack, disrupt, and prosecute individual and organized mid to upper level drug traffickers who do not recognize jurisdictional boundaries or limitations, and by doing so, impact drug trafficking organizations previously impregnable; c. Enhance drug enforcement cooperation and coordination through multi - agency investigations, training of local jurisdictions and the sharing of resources and information; and d. Address these issues with the foremost consideration of safety for both law enforcement and the community. 2.4 The Task Force will follow a management system for the shared coordination and direction of personnel as well as financial, equipment, and technical resources, as stated in this Agreement. 2.5 The Task Force will implement operations, including: a. Development of intelligence, Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 3 Packet Pg. 51 7.6.a b. Target identification, c. Investigation, d. Arrest of Suspects, e. Successful prosecution of offenders, and f. Asset forfeiture/disposition. 2.6 The Task Force shall evaluate and report on Task Force performance as required in any applicable grant or funding agreement. 3 ORGANIZATION 3.1 The Task Force shall be organized according to the chart contained in Exhibit A, incorporated herein by this reference. 3.2 Personnel assigned to the Task Force shall be directed in their Task Force duties by the Snohomish County Sheriff's Office ("SCSO"), through the Task Force Commander. The Task Force Commander is an employee of Snohomish County. Selection of the Task Force Commander will be conducted in accordance with Exhibit B, incorporated herein by this reference. Appointment and removal of the Task Force Commander remains at the sole discretion of the Snohomish County Sheriff. Should the Sheriff elect to remove the Task Force Commander without cause, the Executive Board shall be consulted before action is taken. 3.3 Exhibit C, incorporated herein by this reference, sets forth the personnel currently assigned to the Task Force by each Participating Jurisdiction. Nothing in this Agreement shall restrict the ability of the Snohomish County Prosecuting Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 4 Packet Pg. 52 7.6.a Attorney, Snohomish County Sheriff, Everett Police Chief, or chief law enforcement officer of any Participating Jurisdiction to reassign personnel now or later assigned to the Task Force. 3.4 Contributing Jurisdiction Employees: Any employee assigned to the Task Force by a Contributing Jurisdiction shall remain, and be considered, an employee of the assigning Contributing Jurisdiction. Each Contributing Jurisdiction shall pay all costs associated with its employees when assigned to the Task Force. All rights, duties, and obligations of the employer and the employee shall remain with the Contributing Jurisdiction. Each Contributing Jurisdiction shall be responsible for ensuring compliance with all applicable laws, collective bargaining agreements, and/or civil service rules and regulations, applicable to its employees. When a Participating or Contributing Jurisdiction is considering the assignment of new or replacement personnel to the Task Force, the Task Force Commander may be allowed to give input regarding the selection of the assigned personnel. 3.5 Employees assigned to the Task Force are subject to and responsible for following the published policies and procedures of the Task Force. In the event of conflicting policies between the Task Force and the employing agency, the employing agency policy takes precedence. 3.6 The Commander, at his or her discretion, may select an individual from assigned Contributing Jurisdiction personnel to fill any of the following positions: Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 5 Packet Pg. 53 7.6.a Detection Canine Handler, Financial Investigations, and Technology Investigation. 4 GOVERNANCE 4.1 The activities of the Task Force shall be governed by an Executive Board. The Task Force Executive Board shall be comprised of one representative from each Participating Jurisdiction that contributes at least one (1) full-time employee to the Task Force. Executive Board member votes shall be allocated according to the number of full-time personnel their jurisdiction contributes to the Task Force. As an example, if the Snohomish County Sheriff provides six employees and the City of Lynnwood provides three, the Snohomish County Sheriff has six votes and the City of Lynnwood has three. Additional Executive Board members, with one vote each include: the Snohomish County Prosecuting Attorney, the Everett City Attorney, the Northwest HIDTA Director, and one chief of police from the remaining Participating Jurisdictions, selected by a majority vote of the chiefs of police of the remaining Participating Jurisdictions. If a Participating Jurisdiction that has no personnel assigned to the Task Force as of the effective date of this Agreement, assigns full-time personnel to the Task Force, a representative from that agency will be added as an Executive Board member after the full-time personnel has been assigned to the Task Force for three months. 4.2 The Snohomish County Sheriff shall serve as Chair of the Executive Board. The Task Force Executive Board may adopt bylaws which include provision for Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 6 Packet Pg. 54 7.6.a appointment of alternates to attend Executive Board meetings in the absence of members. At such meetings, the alternate shall have the same rights as the appointing member. Any action taken by the Task Force Executive Board under this Agreement shall be based on simple majority of votes. 5 TASK FORCE BUDGET 5.1 The 2025 Task Force budget is attached as Exhibit D, incorporated herein by reference. Each Participating Jurisdiction shall contribute funding to the Task Force as specified in Exhibit D. 5.2 The SCSO will annually review and revise the Task Force budget to provide a sufficient level of funding and total resource obligation for the following calendar year. The Task Force budget will be allocated to each Participating Jurisdiction on a proportional basis. Each Participating Jurisdiction's proportional share will be based on the Participating Jurisdiction's average population, as determined by the Washington State Office of Financial Management. If the Task Force budget increases any Participating Jurisdictions funding obligation by more than three percent (3%) from the prior year, the budget must be approved by the Executive Board before submission to the Participating Jurisdictions. Any special assessments must be approved by the Executive Board. 5.3 Following the closure of each annual budget and not later than June 30 of each year, the Task Force Commander must submit a report to each Participating Jurisdiction reflecting a budget summary of all revenues from the previous year Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 7 Packet Pg. 55 7.6.a including the total amount of spending required to operate the Task Force, a summary of state and federal forfeitures and total receipts from the previous year. 5.4 No later than July 1 of each year, the Sheriff shall provide notice to each Participating Jurisdiction of the subsequent year's proposed Task Force budget, and each Participating Jurisdiction's proportional share. 5.5 Snohomish County shall maintain designated financial accounts for the purpose of supporting Task Force operations. Except as modified by Section 7, all revenues collected or generated by or for the Task Force shall be forwarded to the Snohomish County Treasurer and placed in the designated accounts. All real or personal property of the Task Force will be held in Snohomish County's name for the benefit of the Task Force. 5.6 Each Participating Jurisdiction agrees to provide funding that is no less than the amount indicated in Exhibit D, and to pay its funding share to Snohomish County as administrator of Task Force funds no later than March 1, of the year in which the funding is due. Each Participating Jurisdiction agrees that the funding it contributes shall be provided in addition to that currently appropriated to drug enforcement activities and that no Task Force activity will supplant or replace any existing drug enforcement activities. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 8 Packet Pg. 56 7.6.a 6 GENERAL ADMINISTRATION 6.1 Each Participating Jurisdiction agrees to provide Snohomish County with any documentation necessary to apply for, receive, or comply with any applicable grant requirements. 6.2 By executing this Agreement, each Participating Jurisdiction agrees to make any certified or other assurances required by any applicable grant agreement that are within its particular control, and agrees to make all its records related to the Task Force available for inspection if required as a condition of receipt of grant funding. 6.3 Snohomish County is granted the authority to execute on behalf of the Participating Jurisdictions all agreements and contracts signed as approved by the Task Force Executive Board, by and through its Chair, including but not limited to all contracts for professional services. Agreements and contracts executed in this manner shall have the same legal effect as if they were executed by each Participating Jurisdiction. All Task Force contracts and agreements executed on behalf of Participating Jurisdictions under this Agreement must first be approved on motion of the Task Force Executive Board. By executing this Agreement, each Participating Jurisdiction agrees that, for the purpose of administering the assets and resources available to the Task Force, no such agreement or contract may impose or waive liability with respect to a Participating Jurisdiction in a manner that is inconsistent with the hold harmless provision in Section 12 of this Agreement. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 9 Packet Pg. 57 7.6.a 6.4 Any dispute arising under this Agreement will be forwarded to the Task Force Executive Board for resolution. The determination made by the Executive Board shall be final and conclusive as between the parties. This provision shall not apply to issues of indemnity and liability governed by the hold harmless provision in Section 12 of this Agreement. 7 ASSET FORFEITURE 7.1 The Participating Jurisdictions shall refer all potential asset forfeitures initiated or investigated by personnel assigned to the Task Force during the pendency of this Agreement to the Task Force for disposition at the discretion of the Task Force Executive Board or prosecuting authority (Prosecuting Attorney or United States Attorney). Any such referred asset forfeiture that is pursued in state court will be prosecuted in the name of Snohomish County, on behalf of the Task Force and its Participating Jurisdictions. 7.2 The Task Force Commander, under the direction of the Task Force Executive Board, shall manage the acquisition and disposition of assets seized or forfeited as a result of this Agreement in compliance with state and federal law and Task Force procedures. 7.3 Federal Forfeiture. a. For purposes of receipt and processing of federal equitable sharing distributions, Snohomish County shall be designated as the fiduciary agency for the Task Force. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 10 Packet Pg. 58 7.6.a b. Participating Jurisdictions must comply with federal Equitable Sharing Program guidelines and reporting requirements, including the requirements contained in the Guide to Equitable Sharing For State, Local, and Tribal Law Enforcement, published by the Department of Justice and the Department of Treasury. c. Snohomish County will submit request(s) to the federal government, on behalf of the Task Force, in order to obtain equitable sharing related to federal forfeitures. d. Participating Jurisdictions agree and understand that all proceeds from federal forfeitures of seized assets, which may be awarded to the County on behalf of the Task Force, will be retained by the County for Task Force operations and expenses. e. Except as allowed by Section 7.3(g), Participating Jurisdictions will not submit individual equitable sharing requests, nor will Participating Jurisdictions receive shared federal funds from Snohomish County. f. The Task Force may only use proceeds from federal seizures and forfeitures for law enforcement purposes, as defined by the United States Department of Justice. g. If the Task Force initiates or participates in an investigation that results in a federal forfeiture of $300,000 or more in net proceeds, each Participating Jurisdiction that participated in the investigation may file an individual request for equitable sharing under its own agency code. The parties intend Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 11 Packet Pg. 59 7.6.a that each Participating Jurisdiction's individual equitable share will be the Participating Jurisdiction's Task Force participation percent at the time of the investigation, provided however, the SCSO is entitled to claim an additional twenty five percent (25%) to account for Task Force operative/administrative expenses. The parties acknowledge however, that final determination of a Participating Jurisdiction's receipt, and percentage allocation, of federal forfeiture proceeds is within the discretionary authority of the Department of Treasury or Department of Justice, as applicable. h. The Task Force Commander will notify an eligible Participating Agency of a federal forfeiture meeting the threshold outlined in Section 7.3(g) within 15 days of the forfeiture. A Participating Jurisdiction seeking an individual equitable share of the federal forfeiture must file its request no later than 45 days following the forfeiture unless an exemption applies. 7.4 State Forfeiture. a. The net monetary proceeds of each state asset forfeiture made by the Task Force shall be retained by the County for Task Force operations and expenses. If proceeds from state asset forfeitures exceed the amount necessary for Task Force operations and expenses, the excess state forfeiture proceeds shall be distributed to Contributing Jurisdictions in accordance with each Contributing Jurisdiction's participation percent, listed in Exhibit N Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 12 Packet Pg. 60 7.6.a b. The Task Force may retain funds in an amount up to $250,000 from the net proceeds of vehicle seizures for the acquisition of Task Force vehicles and related fleet costs. c. Any Participating Jurisdiction receiving a distribution of assets forfeited under RCW 69.50.505 shall use such assets in accordance with RCW 69.50.505(10). 8 ACQUISITION AND USE OF EQUIPMENT 8.1 For purposes of this Agreement, the term "Equipment" shall refer to all personal property used by the Task Force in performing its purpose and function, including but not limited to materials, tools, machinery, equipment, vehicles, supplies, and facilities. 8.2 If any Equipment is acquired with grant funds, the Participating Jurisdictions agree that the Task Force will use that equipment only for specified law enforcement purposes for the term of the grant. 8.3 Personnel assigned to the Task Force may use Equipment that is provided or acquired for Task Force purposes, as directed by the Task Force Commander. 8.4 Upon termination of the Task Force, any Equipment provided to the Task Force by a Participating Jurisdiction will be returned to that jurisdiction. 8.5 Upon termination of the Task Force, any Equipment acquired by the Task Force will be disposed of in accordance with applicable federal, state, or local requirements or this Agreement. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 13 Packet Pg. 61 7.6.a 9 MODIFICATION Participating Jurisdictions here to reserve the right to amend this Agreement in the future from time to time as may be mutually agreed upon. No such amendment shall be effective unless written and signed by all then -contributing Participating Jurisdictions with the same formality as this Agreement. 10 NONDISCRIMINATION There shall be no discrimination against any employee or against any applicant for such employment because of race, color, religion, handicap, marital status, political affiliation, sex, age, or national origin. This provision shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, advertising, lay-off or termination, rates of pay or other forms of compensation, and selection for training. 11 TERMINATION OF AGREEMENT 11.1 Notwithstanding any provisions of this Agreement, any party may withdraw from the Agreement by providing written notice of such withdrawal to all other parties, specifying the effective date thereof at least thirty (30) days prior to such date. A withdrawing party may take with it any Equipment it has provided to the Task Force and shall be entitled to distributions under Section 7 of this Agreement with respect to asset forfeitures which that Participating Jurisdiction participated before the effective date of withdrawal. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 14 Packet Pg. 62 7.6.a 11.2 If there is a reduction in funds by the source of those funds, and if such funds are the basis of this agreement, Snohomish County may unilaterally terminate all or part of the agreement or may reduce its scope of work and budget. 12 HOLD HARMLESS Each parry hereto agrees to save, indemnify, defend and hold the other parties harmless from any allegations, complaints, or claims of wrongful and/or negligent acts or omissions, by said party and/or its officers, agents, or employees to the fullest extent allowed by law. In the case of allegations, complaints, or claims against more than one party, any damages allowed shall be levied in proportion to the percentage of fault attributable to each party, and each party shall have the right to seek contribution from each of the other parties in proportion to the percentage of fault attributable to each of the other parties. Moreover, the parties agree to cooperate and jointly defend any such matter to the extent allowed by law. A jurisdiction that has withdrawn assumes no responsibility for the actions of the remaining members arising after the date of withdrawal but shall remain liable for claims of loss or liability arising prior to the effective date of withdrawal. 13 GOVERNING LAW AND VENUE This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Washington without reference to choice of law principles, and venue of any suit between the parties arising out of this Agreement shall be in the Superior Court of Snohomish County, Washington. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 15 Packet Pg. 63 7.6.a 14 INTEGRATION With the exception of necessary operational agreements between law enforcement agencies of the Participating Jurisdictions and agreements executed pursuant to Section 6.3, this Agreement constitutes the whole and entire agreement among those parties as to the Task Force and no other understandings, oral, or otherwise, regarding the Task Force shall be deemed to exist or bind the parties. 15 EXECUTION OF MULTIPLE ORIGINAL COUNTERPARTS This Agreement may be reproduced in any number of original counterparts. Each party need sign only one counterpart and when the signature pages are all assembled with one original counterpart, that compilation constitutes a fully executed and effective agreement among all the Participating Jurisdictions. In the event that fewer than all named parties execute this Agreement, the Agreement, once filed or posted as specified in Section 17, shall be effective as between the parties that have executed the Agreement to the same extent as if no other parties had been named. 16 SEVERABILITY If any part of this Agreement is unenforceable for any reason the remainder of the Agreement shall remain in full force and effect. 17 POSTING/RECORDING This Agreement will be filed with the Snohomish County Auditor or posted on the County or Participating Jurisdiction's interlocal agreements webpage, in compliance with RCW 39.34.040. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 16 Packet Pg. 64 7.6.a 18 NOTICES Any notice required or permitted to be given under this Agreement shall be in writing and shall specifically refer to this Agreement and be sent by (i) United States registered mail, return receipt requested, (ii) any nationally recognized overnight carrier or express mail service (such as FedEx or UPS) that provides receipts to indicate delivery, (iii) by personal service, or by electronic e-mail (with proof of receipt). All such communications shall be addressed to the appropriate Administrator of this Agreement as follows: To the County: Snohomish County Sheriff Drug Task Force Commander 3000 Rockefeller Ave. M/S 706 Everett WA, 98201 If sent by electronic email to: Email: SSH-TFCommanderksnoco.org Notices given to a Participating Jurisdiction will be addressed to the Chief of Police of the participating jurisdiction or as designated by the Participating Jurisdiction. Any party hereto may, by reasonable notice to the other parties, designate such other address, or electronic email address, for the giving of notices as deemed necessary. All notices shall be deemed given on the day each notice is personally delivered, transmitted by electronic email, or delivered by overnight courier service, or on the third business day following the day such notice is mailed if mailed within accordance of this section. In witness whereof, the parties have executed this Agreement. Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 17 Packet Pg. 65 7.6.a SNOHOMISH COUNTY: Snohomish County, a political subdivision of the state of Washington an Name: Title: Recommended for approval: Susanna Johnson Snohomish County Sheriff Approved as to Form: Digitally signed by Downs, Downs, Lyndsey Lyndsey Date: 2024.12.04 09:43:54-08'00' Deputy Prosecuting Attorney Interlocal Agreement Establishing Snohomish Regional Drug Task Force — Page 18 Packet Pg. 66 7.6.a SNOHOMISH REGIONAL DRUG TASK FORCE INTER -LOCAL AGREEMENT EXHIBIT A SRDTF Executive Board Snohomish County Sheriff (Chair), Everett Police Chief (Asst. Chair), Lynnwood Police Chief, Lake Steven Police Chief (At -Large), Director of NW-HIDTA, Snohomish County Prosecuting Attorney, City of Everett City Attorney OPERATIONS SERGEANT Everett PD EPD Detective EPD Detective EPD Detective I S.O. Detective I DOC Agent Deputy Prosecutor Sno. County Prosecutor's Office Legal Secretary Sno. County Prosecutor's Office OPERATIONS LIEUTENANT Sheriff's Office OPERATIONS SERGEANT Lynnwood PD S.O. Detective S.O. Detective WSP Detective BP Agent ATF Agent COMMANDER ADMINISTRATIVE ASSISTANT Sheriff's Office Everett PD ADMINISTRATIVE LIEUTENANT (Vacant) OPERATIONS SERGEANT Sheriff's Office S.O. Financial Detective S.O. Technology Detective S.O. Secretary ADMINISTRATIVE SERGEANT (Vacant) CONTRIBUTING JURISDICTIONS: Snohomish County Sheriff's Office (S.O.) Everett PD (EPD) Lynnwood PD (LPD) Washington State Patrol (WSP) Washington Dept. of Corrections (DOC) Snohomish County Prosecutor's Office Alcohol, Tabacco & Firearms Administration (ATF) U.S. Border Patrol (BP) Packet Pg. 67 7.6.a EXHIBIT B Snohomish Regional Drug Task Force Commander Selection The Drug Task Force Commander is a management exempt ("at will") employee of the Sheriff's Office With the objective of selecting the best possible candidate for the position of Drug Task Force Commander, and ensuring the best fit into the organization, the Executive Board will recommend to the Sheriff three candidates to be considered for the position of Drug Task Force Commander. Candidates for the Drug Task Force Commander position must demonstrate a strong leadership skill set, the ability to build consensus, and direct the efforts of a multi -agency team to achieve established goals. He or she must meet the performance objectives set by the Executive Board and the Sheriff. The Sheriff will select the Drug Task Force Commander from the Executive Board's three recommended candidates. The Drug Task Force Commander's initial commitment of service is four years, with the option of a year by year extension after that period. The Sheriff shall consult with the Executive Board before authorizing any extension of the Drug Task Force Commander's service commitment. Packet Pg. 68 7.6.a EXHIBIT C Snohomish Regional Drug Task Force Personnel Assigned by Jurisdiction January 1, 2025 — December 31, 2025 EVERETT POLICE DEPARTMENT 1 Sergeant 1 Detective 1 Detective 1 Detective 1 Detective 1 Detective 1 Detective 1 Support Personnel SNOHOMISH COUNTY SHERIFF'S OFFICE 1 Task Force Commander 1 Lieutenant 1 Sergeant 1 Sergeant 1 Detective 1 Detective 1 Detective 1 Detective 1 Detective 1 K9 Detective 1 Support Staff LYNNWOOD POLICE DEPARTMENT 1 Sergeant 1 Detective FUNDING Everett PD Everett PD Everett PD Everett PD Everett PD- Vacant Everett PD - Vacant Everett PD - Vacant Everett PD FUNDING Snohomish County Sheriff Snohomish County Sheriff Snohomish County Sheriff Snohomish County Sheriff— Vacant Snohomish County Sheriff Snohomish County Sheriff Snohomish County Sheriff Snohomish County Sheriff - Vacant Snohomish County Sheriff— Vacant Snohomish County Sheriff Snohomish County Sheriff FUNDING Lynnwood PD Lynnwood PD — Vacant Packet Pg. 69 7.6.a SNOHOMISH COUNTY PROSECUTOR'S OFFICE FUNDING .5 Support Staff Snohomish County Prosecutor 1 Deputy Prosecutor STATE OF WASHINGTON 1 Detective 1 Agent Snohomish County Prosecutor FUNDING Washington State Patrol Department of Corrections Agency Participants E-Board Vote Pcnt. Notes Everett PD 5 5 39% Snoh Co Sheriff's Off 7 7 54% Lynnwood PD 1 1 7% WSP 1 I Fr. 10% WaSt Tx DOC 1 1 Fr. 10% WaSt Tx SC Pros Atty 1.5 1 Evt City Atty 1 I NWHIDTA Dir 0 1 At Large PD 0 1 TOTALS 17.5 19 100% Packet Pg. 70 EXHIBIT D 7.6.a Snohomish Regional Drug & Gang Task Force April 1, 2024, Population of Cities, Towns and Counties (wa.gov) 2025 JURISDICTION POPULATION PERCENTAGE ALLOCATION April 1, 2024 AMOUNT Arlington 22,980 2.65% $ 5,686.00 Bothell 20,380 2.35% $ 5,042.00 Brier 6,600 0.76% $ 1,631.00 Darrington 1,515 0.17% $ 365.00 Edmonds 43,420 5.01% $ 10,749.00 Everett 114,800 13.24% $ 28,407.00 Gold Bar 2,310 0.27% $ 579.00 Granite Falls 4,775 0.55% $ 1,180.00 Index 160 0.02% $ 43.00 Lake Stevens 41,540 4.79% $ 10,277.00 Lynnwood 41,500 4.79% $ 10,277.00 Marysville 74,390 8.58% $ 18,409.00 Mill Creek 21,630 2.49% $ 5,342.00 Monroe 20,830 2.40% $ 5,149.00 Mountlake Terrace 24,260 2.80% $ 6,007.00 Mukilteo 21,590 2.49% $ 5,342.00 Snohomish 10,350 1.19% $ 2,553.00 Stanwood 8,865 1.02% $ 2,188.00 Sultan 7,160 0.83% $ 1,781.00 Snohomish County 378,045 43.60% $ 93,545.00 TOTALS: 867,100 100% $ 214,552.00 Commander Salary $ 231,702 Sergeant Salary $ - Task Force Analyst Salary $ 26,850 Credit for (Commerce Grant Year End Balance 2024) Commander Baines $ (44,000) ILA Contributions Allocations $ 214,552 Increase to Commanders Salary 2024 COLA increase of 4.51% retro back to Jan 1, 2024 2025 COLA increase of 3.63% effective Jan 1, 2025 Packet Pg. 71 7.7 City Council Agenda Item Meeting Date: 03/11/2025 Contract with JCI Jones for Sodium Hypochlorite for the Wastewater Treatment Plant Staff Lead: Ross Hahn Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Sodium Hypochlorite is used as the primary disinfectant for the Wastewater Treatment Plant effluent to Puget Sound. The hypochlorite solution (safer to handle than gaseous chlorine) is 12.5% by weight of Sodium Hypochlorite which is significantly safer than using gaseous chlorine. We secure multi -year chemical supply contracts to provide reliable delivery at a predictable price to the City. These contract expenses are budgeted in the 423 Sewer/WWTP Fund in the City's 2025-2026 Biennium Budget. Staff Recommendation Approve on consent agenda and authorize the Mayor to sign the JCI Jones Agreement. Narrative We received three (3) bids and JCI Jones, Inc was the low bidder and selected to furnish Sodium Hypochlorite to the City of Edmonds Wastewater Treatment Plant for the next two years with an option to extend to a third year by mutual agreement. Seller has an obligation to provide and deliver these treatment chemicals on an on -call basis with specific delivery specifications. The estimated annual usage of Sodium Hypochlorite is 45,000 gallons. The price is calculated (Jan 1, 2025 to Dec 31, 2026): $1.65/Gallon. With a two-year contract, the total estimated contract price (est. 90,000 gallons, based on 2022-2024 usage): $148,500. This represents a savings of $16,500, or 10%, over the two years compared to 2024 pricing. The City Attorney has approved the Agreement as to form. Attachments: Chemical Bid 2025 Tab Sheet —Sodium Hypochlorite JCI Agreement - Sodium Hypochloride 1-1-25--12-31-26 2025 Sod. Hypo. Bid Form Packet Pg. 72 CITY OF EDMONDS ®� www.edmondswa.gov WASTEWATER TREATMENT PLANT 200 2nd Avenue S. • Edmonds, WA 98020 (425) 771-0237 • FAX (425) 771-0255 MIKE ROSEN MAYOR Sodium Hypochlorite & Sodium Bisulfite Bid Tab Sheet for 2025-27 Bids Closed: 12/20/24 2 PM Sealed Bids Opened: 12/20/24 2:15 PM Yellow = Winninq Bid for Sodium Hvpochlorite Orange = Winning Bid for Sodium Bisulfite BIDDERS Sodium Hypochlorite Price Sodium Bisulfite Price Notes (In Order Bids Received) Two Years Three Years Two Years Three Years HASA, Inc. Northstar Chemical JCI Jones Chemicals, Inc. $1.65/gallon Winning Bidder for Sodium Hypochlorite rUnivar USA -Muni Team $4.87/gallon Winning Bidder for Sodium Bisulfite 7.7.a Packet Pg. 73 7.7.b Z O a V W c H Z W H Z O t� H V H Z O (L) J H W G J Q Z Q Z W Q Z a YZ 0f E VAI0�V No. CONTRACT ROUTING FORM JC1.2025-01-01 (Contract Number IAI 1S4° H m t r 0 Originator: Ross Hahn Routed by: Batyah Chliek w Department/Division: VWVTP Date: 01/05/2025 2- Name of Consultant/Contractor: JCI Jones, Inc. 0 CL CONTRACT TITLE: R For Sodium Hypochlorite •2 d 0 w Type of Contract: (GR) Grants (I) Intergovernmental Agreement El(L) Lease Agreement � I ✓ I (S) Purchase of Services (W) Public Works n (0) Other c 0 V Bid/RFP Number: to N Effective Date: 01 /01 /2025 Completion Date: 12/31 /2026 c Has the original City contract boilerplate language been modified? OYes ONo N If yes, specify which sections have been modified: N Description of Services: For purchase of Sodium Hypochlorite (2-year contract). d L 0 (NTE total contract amount for 2 years) Total Amount of Contract: $ 250,000.00 0 a Budget # 423.000.7 .535.80 31.53 Amount: $ 25 ,000.00 1 1 1 1 1 1 1 E =a Budget # Amount: II v� Bud9 et # Amount: E d Are there sufficient funds in the current budget to cover this contract? Q Yes O No ;v Remarks: JCI Jones, Inc. won the bid for Sodium Hypochlorite. Q v The $250,000 is the NTE contract amount for two years. r m = E t Authorization Level: Mayor 0 Q ❑ 1. PW & Utilities Director 2. WWTP Manager �✓ 3. City Attorney ❑ 4. Contractor ❑ 5. Other 6. City Council Approval Date (if applicable) Q 7. Mayor Z 8. City Clerk I Packet Pg. 74 7.7.b v CITY OF EDMONDS MIKE ROSEN %ww.edmondsvca.aov MAYOR WASTEWATER TREATMENT PLANT 200 2nd Avenue S. • Edmonds. WA 95020 Elie. 1100 (425) 771-0237 • FAX (425) 771-0255 AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into this Ist day of January 2025 by and between the CITY OF EDMONDS, hereinafter the "Buyer," and JCI JONES, INC., hereinafter the "Seller," for the provision of certain treatment chemicals for use by the City of Edmonds Wastewater Treatment Plant. WITNESS that Seller and Buyer for consideration hereinafter named agree as follows: ARTICLE 1 - SCOPE OF WORK: Seller shall furnish Sodium Hypochlorite for a two (2) year period with the option to extend the term of this Agreement for a third year upon the mutual agreement of the parties, to be documented in a written amendment to this Agreement signed by both parties. The Seller shall perform as described in the Bid Documents and pursuant to all requirements of this Agreement, including the Information to Bidders, the Specifications, and the Bid Proposal, excerpts of which are set forth in Attachments 1, 2 and 3 to this Agreement. ARTICLE 2 - DELIVERY: The Seller hereby agrees to deliver said treatment chemicals on an on -call basis as listed in the Specifications, with delivery costs included. Failure to deliver as specified may result in nullification of this Agreement at the option of the Buyer. Buyer shall have the right to inspect the goods before the goods are introduced into Buyer's system and shall have the right to accept or reject same before delivery. The Buyer shall give ten (10) days' notice from date of acceptance. Conforming goods shall not be returned to Seller without Seller's prior consent, which consent shall not be unreasonably withheld. No claim, whether as to goods delivered or for non -delivery of goods shall be greater than the purchase price of the goods in respect of which such damages are claimed, however this limitation on damages shall not apply to any negligent, reckless or intentional act by the Seller that results in damage to the Buyer's equipment. ARTICLE 3 - COMPENSATION: The Buyer accepts the Seller's submitted Bid Proposal price of $1.65 per gallon for the purchase of Sodium Hypochlorite for the two-year period of this Agreement. The annual quantity purchased may be higher than the quantity estimated on Page S-Iof the Bid Documents. The total purchase amount for Sodium Hypochlorite for the two-year term of this Agreement shall not exceed Two Hundred Fifty Thousand Dollars ($250,000). Unit or lump sum prices shall be all inclusive and submitted as FOB destination, freight prepaid and allowed (freight included in price). If the unit price does not compute to the extended total price, the unit price shall govern. Pricing shall be firm for the Agreement period; however, nothing in this Agreement will prevent the Seller from charging a lower than quoted price. The Seller represents that all prices, terms, and benefits offered in response to this solicitation are equal to or better than the equivalent prices, terms, and benefits offered by the Seller to any other government unit or commercial customer. City of Edmonds / JCI Jones, Inc. Page 1 of 9 1 / 1 /2025 — 12/31 /26 Sodium Hypochlorite Agreement Packet Pg. 75 7.7.b Should the Seller, during the term of this Agreement, enter into any contract, agreement, or arrangement that provides lower prices, more favorable terms, or greater benefits to any other government unit or commercial customer, this Agreement shall thereupon be deemed amended to provide the same price or prices, terms and benefits to the City. This provision applies to comparable products and purchase volumes by the City that are not less than the purchase volumes of the government unit or commercial customer that has received the lower prices, greater benefits, or more favorable terms. The City is entitled to any promotional pricing during the Agreement period that is lower than pricing provided in the submittal. Price decreases shall be immediately passed on to the City. ARTICLE 4 - INTEGRATION: This Agreement consists of this document; the Bid Documents; the Information to Bidders, Specifications, and Bid Proposal attached to this Agreement as Attachments 1-3; and Appendices 1 and 2, all of which shall be considered part of this Agreement and by reference hereto, the same incorporated herein as if set forth in full. These documents shall constitute the entire agreement of the parties and shall not be modified except in writing with the consent of both parties; provided, however, that this clause shall be expressly limited in its effect and operation in order to preserve the right of the Buyer to pursue any verbal warranty or other assurance, including, but not limited to, any warranty of fitness for use, or any right or warranty assigned hereunder. ARTICLE 5 — DISPUTES: If, for any reason, the Buyer is required to institute legal proceedings or otherwise incur legal expenses in order to obtain compliance by the Seller with the terms and conditions of this Agreement, then, in that event, the prevailing party shall be entitled to its costs and reasonable legal fees associated with the institution and prosecution of such claims, or in the event litigation is not instituted, but if it is necessary for the Buyer to incur legal expenses in obtaining compliance with this Agreement, the Seller agrees to pay the amount of such expenses so incurred, together with all costs. IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, each of which shall, for all purposes be deemed an original thereof, have been duly executed by the parties herein before named on the day and year in the Agreement first above written. CITY OF EDMONDS (BUYER): ATTEST/AUTHENTICATED: Mike Rosen, Mayor Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney CORPORATION: JCI J E�C. ELLER): ZZ Prixted acme: r Title: City of Edmonds / JCI Jones, Inc. Page 2 of 9 1/1/2025 — 12/31/26 Sodium Hypochlorite Agreement Packet Pg. 76 7.7.b STATE OF Vy & l t � ) SS COUNTY OF (-eV e P, ) On this H44 ` day of e bym , 20 �:� , before me personally appeared l�el'n DAv idS i)n known to be the (president, vice president, secretary, treasurer or other uthorized officer r agent, as the case may be) of the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and upon oath stated that he/she was authorized to execute said instrument and the seal affixed hereto is the corporate seal of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. State of Washington MICHELLE K. TRAMMELL LICENSE # 125791 MY COMMISSION EXPIRES MAY 22, 2025 r l O�i �t l ,"1 Notary Public in and for the State of residing at 1 ay o ma City of Edmonds / JCI Jones, Inc. Page 3 of 9 1 / 1 /2025 —12/31 /26 Sodium Hypochlorite Agreement Packet Pg. 77 7.7.b APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Seller, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Seller") agrees as follows: 1. Compliance with Regulations: The Seller shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Seller, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Seller shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Seller for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Seller of the Seller's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. 4. Information and Reports: The Seller shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Seller is in the exclusive possession of another who fails or refuses to furnish the information, the Seller shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Seller's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Seller under the Agreement until the Seller complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Seller shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Seller shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Seller becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Seller may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Seller may request the appropriate federal agency enter into such litigation to protect the interests of the United States. City of Edmonds / JCI Jones, Inc. Page 4 of 9 1/1/2025 — 12/31/26 Sodium Hypochlorite Agreement Packet Pg. 78 7.7.b APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this contract, the Seller, for itself, its assignees, and successors in interest (hereinafter referred to as the "Seller") agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964), The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal - aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person has meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). City of Edmonds / JCI Jones, Inc. Page 5 of 9 1/l/2025—12/31/26 Sodium Hypochlorite Agreement Packet Pg. 79 7.7.b ATTACHMENT 1 INFORMATION TO BIDDERS Bid Submittal Bid submittal shall include Proposal, Addenda (if any), Non -Collusion Affidavit, and Bid Notarization. Award of Contract The City intends to award a contract within thirty (30) days of bid opening. The City reserves the right to split the bid and award to the lowest, most responsive bidder on an item -by -item basis. The amounts shown are estimated annual quantities and the City reserves the right to increase or decrease the amounts as the demand requires. Execution of Contract The successful bidder shall submit the executed Agreement to the City within fifteen (15) days of the Notice of Award. City of Edmonds / JCI Jones, Inc. Page 6 of 9 1/1/2025—12/31/26 Sodium Hypochlorite Agreement Packet Pg. 80 7.7.b ATTACHMENT 2 SPECIFICATIONS (From the Bid Packet) ITEM NO. 1 CHEMICAL Sodium Hypochlorite 12.5% NaOCI liquid ESTIMATED ANNUAL USAGE: 65,000 gallons (US) City of Edmonds Vendor will fill owner's bulk storage Treatment Plant tanks at building location at Edmonds 200 2nd Ave. S. Treatment Plant. Edmonds, WA Sodium Hypochlorite bulk shipments of 4,800 gallons are preferred. The City has two (2) 3,000-gallon tanks. The vendor must be able to provide a continuing supply as required by the City. Tank trucks may use plant air or be equipped with a compressor for unloading Sodium Hypochlorite to storage pneumatically. Vendor must supply a single flexible hose to connect to a 2-inch camlock connection. Vendor to verify length of hose needed and may store the hose at the City's plant or on their truck. Any Sodium Hypochlorite spilled during unloading is classified a hazardous material spill. It is the responsibility of the vendor to promptly clean up and properly dispose of any chemical spilled during transfer. Page S - 1 City of Edmonds / JCI Jones, Inc. Page 7 of 9 1/1/2025 — 12/31/26 Sodium Hypochlorite Agreement Packet Pg. 81 7.7.b ATTACHMENT 3 JCI JONES, INC BID PROPOSAL TO: Honorable Mayor and Council City of Edmonds Office of the City Clerk 121 5th Avenue North Edmonds, WA 98020 Per the Information to Bidders, we hereby propose to furnish to you, subject to the proper execution of Agreement, the following chemicals for the year/years as specified: A. BIDS (excludes Washington State sales tax) Price two year Price three vear ITEM 1 -Sodium liypochlorite Price) per gallon (US) $ ' �, $--NO BID Page P-9 City of Edmonds / JCI Jones, Inc. Page 8 of 9 1/1/2025—12/31/26 Sodium Hypochlorite Agreement Packet Pg. 82 7.7.b BID PROPOSAL (continued) B. Will you sell additional units to the City of Edmonds at the bid price until further notice? Yes No C. OVERHEAD, PROFIT, ETC. All proposals listed in this form of bid include overhead and profit, as well as all other expenses involved. f). EXCEPTIONS List all base bid exceptions: E. SIGNATURES JCr JONES CHENIICAt. S. INC Name of firm By:_ & Title 1 ,;)RK 13y: ,3 .1 -, � o-. igna9ure & Title _ 1919 MARINE VIEW DRIVE Street Address 7 ACOMA, VVA 96422 City, State, Zip Code c 253)274-0104 Telephone Number If bidder is corporation, write state of incorporation tender signature. Page P-2 City of Edmonds / JCI Jones, Inc. Page 9 of 9 1/1/2025—12/31/26 Sodium Hypochlorite Agreement Packet Pg. 83 7.7.c BID AND CONTRACT DOCUMENTS 2025 Wastewater Treatment Plant - Treatment Chemicals MAYOR Mike Rosen CITY CLERK Scott Passey CONTACT PERSON Ross Hahn 425-771-0237 CITY OF EDMONDS 121 5th Avenue North Edmonds, Washington 98020 CITY COUNCIL Vivian Olson Chris Eck Will Chen Neil Tibbott Michelle Dotsch Susan Paine Jenna Nand Packet Pg. 84 7.7.c ATTACHMENTS Invitation to Bid .......................... Page I-1 Information to Bidder ..................... Page B-1 Bidder's Checklist For Bid Opening .................... Page B-2 Proposal ........................... Page B-2 & 3 After Notice of Award Instruction on Executions ............... Page B-4 Bid Proposal ............................. Page P-1 & 2 Non -Collusion Affidavit ................... Page NCA-1 Bid Notarization .......................... Page BN-1 Specifications ............................ Page S-1 & 2 Agreement .............................. Page A-1, 2 & 3 Packet Pg. 85 7.7.c INVITATION TO BID TREATMENT CHEMICALS CITY OF EDMONDS The City of Edmonds will accept bids for Sodium Hypochlorite, Sodium Hydroxide and Sodium Bisulfite, in accordance with Bid and Contract documents until 2:00 p.m., December 20, 2024 at the Office of the City Clerk located at 121 5th Avenue North, Edmonds, Washington. If dropped off can leave with front desk of City Hall with Bid addressed to City Clerk. These sealed bids will be opened on December 20, 2024 at 2:30 p.m., in a virtual meeting to be held via Zoom video conference: Join Zoom Meeting https://zoom.us/j/93 54909886 I ?pwd=NRBPP8EwKtaPfaObpa 1 vJoCYv9QWgh. I Meeting ID: 935 4909 8861 Passcode: 6uV3JK BID AND CONTRACT DOCUMENTS may be obtained through the 0 Treatment Plant located at 200 2" d Avenue South, Edmonds, Washington or can be mailed by request by phoning the Treatment Plant at 425-771-0237. o L U- The City of Edmonds reserves the right to reject any or all bids and to waive 'm irregularities or informalities, in the bid or in the bidding process, that does CL not give a material advantage to any bidder. _ Scott Passey, City Clerk City of Edmonds, Washington Page I-1 0 W LO N O N r�+ C 0 s 0 Q Packet Pg. 86 7.7.c INFORMATION TO BIDDERS Bid Submittal Bid submittal shall include Proposal, Addenda (if any), Non -Collusion Affidavit, and Bid Notarization. Award of Contract The City intends to award a contract within thirty (30) days of bid opening. The City reserves the right to split the bid and award to the lowest, most responsive bidder on an item -by -item basis. The amounts shown are estimated annual quantities and the City reserves the right to increase or decrease the amounts as the demand requires. Execution of Contract The successful bidder shall submit the executed Agreement to the City within fifteen (15) days of the Notice of Award. Page B-1 E L O LL m O Q 0 ui N O N r�+ C 4) E t V r r Q Packet Pg. 87 7.7.c BIDDER'S CHECKLIST FOR BID OPENING To receive consideration, Proposals must be received prior to the specified time of bid acceptance. Furthermore, a list of deviations from the Specifications shall be provided by Bidder. Proposals shall be mailed or delivered to: City of Edmonds Scott Passey, City Clerk 121 5th Avenue North Edmonds, WA 98020 Address envelope to plainly indicate `BID FOR TREATMENT CHEMICALS'. WITHDRAWAL OF BIDS: Any Bidder may withdraw their bid, either in person or by written request, at any time prior to the time set for the Bid Opening thereof. SPECIAL NOTES: At the option of the City of Edmonds, this agreement may be executed in accordance with one of two alternative bids as described in the Bid Proposal. THE BIDDER'S ATTENTION IS ESPECIALLY CALLED TO THE E FOLLOWING FORMS WHICH MUST BE EXECUTED IN FULL AS U° REQUIRED: m 6 a PROPOSAL = E DELIVERY: Prices quoted by Bidder will be considered as being based on Cn delivery at the location indicated in the specifications, and to be inclusive of all c charges for delivery. If awarded an Agreement, the Bidder will be required to N provide the required chemicals on a call basis. Failure to deliver as specified may result in nullification of the Agreement at the option of the City of Edmonds. s �a w a Page B-2 Packet Pg. 88 7.7.c BIDDER'S CHECKLIST (continued) TAXES: Prices quoted shall include all applicable taxes, other than Washington State Sales Tax. Washington State Sales Tax shall be listed separately as a percentage. The Bidder shall designate the item or items of the proposal to which the sales tax is applicable. MODIFICATIONS: No bid shall be considered except those submitted on the Bid Proposal form supplied by the City of Edmonds. No oral, telephonic, telegraphic or facsimile bids or modifications will be accepted. EXCEPTIONS: If awarded a Contract, the Bidder will be required to furnish the particular item referred to in strict accordance with the SPECIFICATIONS unless a departure or substitution is clearly noted and described in the BID PROPOSAL. SIGNATURE: Each bid must be signed in longhand by the Bidder with his usual signature. Bids by partnerships must be signed with the partnership name by one of the partners, followed by signature and designation by the partner signing. Bids by corporations must be signed with the legal name of the corporation, followed by the name of the State of Incorporation and by the signature of the President, Secretary, or other person authorized to bind it in the matter. Below the signature, print or type the name and corporate title of each person signing. NON -COLLUSION AFFIDAVIT Each bid shall be accompanied by a properly executed Non -Collusion Affidavit. This form must be filled in and signed before a Notary Public. BID NOTARIZATION Each bid shall be accompanied by a completed corporate Notary form. Page B-3 E 0 U_ m 0 a x 0 co LO N O N r.+ C 0 E t 0 r r Q Packet Pg. 89 7.7.c AFTER NOTICE OF AWARD AGREEMENT INSTRUCTION ON EXECUTIONS: The Bidder shall have the Agreement executed by an authorized representative and have the authorized representative's signature notarized. The sole proprietor or agent should sign only once in the blank provided for the type of business structure that the Bidder maintains. The signature must be notarized. In case of default by the Bidder, the City of Edmonds may procure the articles of services from other sources and hold the Bidder responsible for any excess expense occasioned thereby, including delay in time, whether foreseeable or unforeseeable. The City of Edmonds reserves the right to waive any deficiency in the bidding process that does not give to any bidder a material advantage or to reject any and all bids. Such decisions are to be exercised in its sole discretion. Page B-4 E L O U- m O Q 0 ui N O N r�+ C 4) E t V r r Q Packet Pg. 90 7.7.c BID PROPOSAL FOR THE CITY OF EDMONDS, WA TO: Honorable Mayor and Council City of Edmonds Office of the City Clerk 121 5th Avenue North Edmonds, WA 98020 Per the Information to Bidders, we hereby propose to furnish to you, subject to the proper execution of Agreement, the following chemicals for the year/years as specified: A. BIDS (excludes Washington State sales tax) Price two year Price three year ITEM 1 - Sodium Hypochlorite Price per gallon (US) $ 1.65 $ NO BID ITEM 2 - Sodium Bisulfite Price per gallon (US) $ NO BID $ NO BID ITEM 3 - Sodium Hydroxide Price per gallon (US) $ NO BID $ NO BID Page P-1 Packet Pg. 91 7.7.c BID PROPOSAL (continued) B. Will you sell additional units to the City of Edmonds at the bid price until further notice? Yes X No C. OVERHEAD, PROFIT, ETC. All proposals listed in this form of bid include overhead and profit, as well as all other expenses involved. D. EXCEPTIONS List all base bid exceptions: N/A E. SIGNATURES JCI JONES CHEMICALS, INC Name of firm 0 & Title V YORK Lo 1919 MARINE VIEW DRIVE Street Address �fL+�et•�.jti.7rrTACOMA, WA 98422 City, State, Zip Code (253) 274-0104 Aigna`Tu—re & Title Telephone Number NEW YORK If bidder is corporation, write state of incorporation under signature. Page P-2 a m s L �0 s CL E 4) s 0 L L c 0 U E L 0 U- m 0 a x 0 LO N O N 0 E s r Q Packet Pg. 92 7.7.c CITY OF EDMONDS NON -COLLUSION AFFIDAVIT STATE OF �� OL 11 1 ss CO )14 Y OF it ��►� ) I being first duly sworn, on his her oath, says that ie she is tl �tllc 1 tY of ..JCT101'1QS '1yr1iCA1S . 1L. and that the bid above s mitted is a genuine and not a sham o • collusive bid, or made in the interest or on behalf of any person not therein named; and 9/she fiirther says that the said bidder has not directly or indirectly induced or solicited any bidder on the above work or supplies to put in a sham bid, or any other person or corporation to refrain from bidding; and that said bidder has not in any matter sought by collusion to secure himself/herself as an advantage over any other bidder or bidders. SIGNATURE ! �' Subscribed and sworn to before me this day of t'Q'1 Or 20 Notary Public State of Washington MICHELLE K. TRAMMELL LICENSE # 125791 MY COMMISSION EXPIRES MAY 22. 2025 ,hv �tp A c/?, vv► m tor� Public in and fo the State of slntl'ltw , residing at Ili _T6uCOV Jam., V� P� Page NCA -1 SUPP W By: "%�' Title: &JAINJI WP ;J C L I-b s 0-emi c s, pic (Name of Corporation) E 0 U_ m 0 a x 0 LO N O N r�+ C E t V r r Q Packet Pg. 93 7.7.c STATE OF ) ) SS COUNTY OF ) On this day of , 20 , before me personally appeared , and on his/her oath swore that he/she is a partner or duly authorized agent of the partnership that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the partnership as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at STATE OFj( R)U "NI l � 1 ) ,J )SS COUNTY OF �Ie,�� On t day of I�CCQ i� r , 20 A, before me personally appeared ir_ known to be the (president, vice president, secretary, tre rer or of a ut iorized officer or agent as the case maybe) of the corporation that executed the within and foregoing uistnimen , an acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and upon oath stated that he/she was authorized to execute said instrument and the seal affixed hereto is the corporate seal of said corporation. IN WI set my hand and affixed my official seal the day and c year fiEabove@KY ub Cf WashingtonE K. TRAMMELL ,', I /� cNSE # 125791ISSION EXPIRES Notary Pu lic i i and f the State of Y 22, 2025 residing at atu oa STATE OF ) _ ) SS o COUNTY OF ) Ln N O N On this day of , 20 , before me personally appeared and on his/her oath swore that he/she is a duly authorized agent E of the sole proprietorship that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the sole proprietorship as its free act and deed, w Q IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at Page BN-1 Packet Pg. 94 7.7.c SPECIFICATIONS ITEM NO. 1 CHEMICAL Sodium Hypochlorite 12.5% NaOCI liquid ESTIMATED ANNUAL USAGE: 65,000 gallons (US) City of Edmonds Vendor will fill owner's bulk storage Treatment Plant tanks at building location at Edmonds 200 2nd Ave. S. Treatment Plant. Edmonds, WA Sodium Hypochlorite bulk shipments of 4,800 gallons are preferred. The City has two 3,000-gallon tanks. The vendor must be able to provide a continuing supply as required by the City. Tank trucks may use plant air or be equipped with a compressor for unloading Sodium Hypochlorite to storage pneumatically. Vendor must supply a single flexible hose to connect to a 2-inch camlock connection. Vendor to verify length of hose needed and may store the hose at the City's plant or on their truck. Any Sodium Hypochlorite spilled during unloading is classified a hazardous material spill. It is the responsibility of the vendor to promptly clean up and properly dispose of any chemical spilled during transfer. ITEM NO. 2 CHEMICAL Sodium Bisulfite 38% NaHS03 liquid ESTIMATED ANNUAL USAGE: 7,000 gallons (US) City of Edmonds Vendor will fill owner's 700 gallon Treatment Plant tank at building location at Edmonds 200 2nd Ave. S. Treatment Plant. Edmonds, WA Sodium Bisulfite shipments of between 200 and 500 gallons are required. The vendor must be able to provide a continuing supply as required by the City. Page S - I SPECIFICATIONS (CONTINUED) L 0 U- m 0 a x 0 LO N O N r.+ C 0 E s Q Packet Pg. 95 7.7.c Tank trucks may use plant air or be equipped with a compressor for unloading Sodium Bisulfite to storage pneumatically. Trucks must be equipped with at least 50 feet of flexible hose that connects to a 2-inch camlock fitting. Any Sodium Bisulfite spilled during unloading is classified a hazardous material spill. It is the responsibility of the vendor to promptly clean up and properly dispose of any chemical spilled during transfer. ITEM NO.3 CHEMICAL Sodium Hydroxide ESTIMATED ANNUAL USAGE: City of Edmonds Treatment Plant 200 2nd Ave. S. Edmonds, WA 50% NaOH liquid 1000 gallons (US) Vendor will fill owner's 1,000 gallon tank at building location at Edmonds Treatment Plant. Sodium Hydroxide bulk shipments of between 700 and 800 gallons are required. The vendor must be able to provide a continuing supply as required by the City. All tank trucks must be equipped with compressors for unloading Sodium Hydroxide to storage pneumatically. Trucks must be equipped with at least 50 feet of flexible, 2-inch hose. Any Sodium Hydroxide spilled during unloading is classified a hazardous material spill. It is the responsibility of the vendor to promptly clean up and properly dispose of any chemical spilled during transfer. Page S-2 E 0 LL 2 m 0 Q. x 0 LO N O N r-� C 0 E L 0 rr r� Q Packet Pg. 96 7.7.c AGREEMENT THIS AGREEMENT, made and entered into at Edmonds, Washington, this day of , 20 , between the CITY OF EDMONDS, hereinafter called the "Buyer", and hereinafter called the "Seller", WITNESS that Seller and Buyer for consideration hereinafter named agree as follows: ARTICLE 1 - SCOPE OF WORK: Seller shall furnish for a 2 year agreement; with the option to extend the agreement for a Yd year upon the mutual agreement of the parties to be documented in a signed addendum to this agreement, as described in the BID AND CONTRACT DOCUMENTS, and shall furnish all requirements of this Agreement, the Information to Bidders, the Specifications, and the Bid Proposal. Unit or lump sum prices shall be all inclusive and submitted as FOB destination, freight pre -paid and allowed (freight included in price). If the unit price does not compute to the extended total price, the unit price shall govern. Pricing shall be firm for the Agreement period; however, nothing in this Agreement will prevent the Seller from charging a lower than quoted price. The Seller represents that all prices, terms, and benefits offered in response to this solicitation are equal to or better than the equivalent prices, terms, and benefits offered by the Seller to any other government unit or commercial customer. Should the Seller, during the term of this Agreement, enter into any contract, agreement, or arrangement that provides lower prices, more favorable terms, or greater benefits to any other government unit or commercial customer, this Agreement shall thereupon be deemed amended to provide the same price or prices, terms and benefits to the City. This provision applies to comparable products and purchase volumes by the City that are not less than the purchase volumes of the government unit or commercial customer that has received the lower prices, greater benefits, or more favorable terms. The City is entitled to any promotional pricing during the Agreement period that is lower than pricing provided in the submittal. Price decreases shall be immediately passed on to the City. ARTICLE 2 - DELIVERY: Seller hereby agrees to deliver said treatment chemicals on a call basis as listed in the Specifications, with delivery costs included. Failure to deliver as specified may result in nullification of this Agreement at the option of the Buyer. If, for any reason, the Buyer is required to institute legal proceedings or otherwise incur legal expenses in order to obtain compliance by the Seller with the terms and conditions of this Agreement, then, in that event, the prevailing party shall be entitled to its costs and reasonable legal fees associated with the institution and prosecution of such claims, or in the event litigation is not instituted, but if it is necessary for the Buyer to incur legal expenses in obtaining compliance with this Agreement, the Seller agrees to pay the amount of such expenses so incurred, together with all costs. Page A-1 of 4 E 0 U_ ca 0 a x 0 Cn W N O N C d E s �a Q Packet Pg. 97 7.7.c No claim, whether as to goods delivered or for non -delivery of goods shall be greater than the purchase price of the goods in respect of which such damages arc claimed, however this limitation on damages shall not apply to any negligent, reckless or intentional act by the Seller that results in damage to the Buyer's equipment. Buyer shall have the right to inspect the goods before the goods are introduced into Buyer's system and shall have the right to accept or reject same before delivery. Buyer shall give 10 days notice from date of acceptance. Conforming goods shall not be returned to Seller without Seller's prior consent, which consent shall not be unreasonably withheld. ARTICLE 3 - THE CONTRACT SUM: Buyer shall pay Seller for performance of this Agreement subject to additions and deductions provided herein based on the Bid Proposal with quantities estimated on Page S-1 & S-2 of the bid documents. ARTICLE 4 - INSTRUCTION TO BIDDERS. SPECIFICATIONS AND BID PROPOSAL: The Information to Bidders, Specifications, Bid Proposal, and Appendices 1 & 2, attached to this Agreement shall be considered part hereof and by reference hereto, the same incorporated herein as if set forth in full. These documents shall constitute the entire agreement of the parties and shall not be modified except in writing with the consent of both parties; provided, however, that this clause shall be expressly limited in its effect and operation in order to preserve the right of the Buyer to pursue any verbal warranty or other assurance, including, but not limited to, any warranty of fitness for use, or any right or warranty assigned hereunder. IN WITNESS WHEREOF, two (2) identical counterparts of this contract, each of which shall, for all purposes be deemed an original thereof, have been duly executed by the c parties herein before named on the day and year in the Agreement first above written. U E ATTEST/AUTHENTICATED: CITY OF EDMONDS: o U_ 'm Scott Passey, City Clerk Mike Rosen, Mayor °a x APPROVED AS TO FORM: -a 0 U) Office of the City Attorney LO N 40 N w a� E - - 0 ca SOLE PROPRIETOR: SUPPLIER: r a By: Sole Proprietor doing business as: Page A-2 of 4 Packet Pg. 98 7.7.c PARTNERSHIP: CORPORATION Page A-3 of 4 SUPPLIER: By: Partner or authorized agent for: (Name of partnership) SUPPLIER: By: Title: (Name of Corporation) E L O U- m O Q 0 co ui N O N r�+ C 0 E t V r r Q Packet Pg. 99 7.7.c STATE OF ) ) SS COUNTY OF ) On this day of .20 , before me personally appeared , and on his/her oath swore that he/she is a partner or duly authorized agent of the partnership that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the partnership as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at STATE OF ) ) SS COUNTY OF ) On this day of , 20 , before me personally appeared known to be the (president, vice president, secretary, treasurer or other authorized officer or agent, as the case may be) of the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and upon oath stated that he/she was authorized to execute said instrument and the seal affixed hereto is the corporate seal of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at STATE OF ) ) SS COUNTY OF ) On this day of 120 , before me personally appeared , and on his/her oath swore that he/she is a duly authorized agent of the sole proprietorship that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the sole proprietorship as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at A-4 of 4 E 0 u_ m 0 a x 0 Cn W N 0 N C m E s Q Packet Pg. 100 7.7.c APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Seller, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the "Seller") agrees as follows: 1. Compliance with Regulations: The Seller shall comply with the acts and regulations relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Seller, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Seller shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Seller for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Seller of the Seller's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP. 4. Information and Reports: The Seller shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Seller is in the exclusive possession of another who fails or refuses to furnish the information, the Seller shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Seller's noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Seller under the Agreement until the Seller complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Seller shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Seller shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Seller becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Seller may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Seller may request the appropriate federal agency enter into such litigation to protect the interests of the United States. E L 0 u_ 72 m 0 Q. x 0 Cn LO N O N _ 0 E r Q Packet Pg. 101 7.7.c APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this contract, the Seller, for itself, its assignees, and successors in interest (hereinafter referred to as the "Seller") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: Pertinent Non -Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964), The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person has meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). E 0 U_ 2 m 0 Q. x 0 Cn LO N O N r-� C 0 E r Q Packet Pg. 102 7.7.c BID ADDENDUM 1. The chlorine Producers have declared Force Majeure a combined eleven times since 2021. Chlorine supply remains on strict allocation. In September 2022, all chlorine shipments in the nation were halted for a week, and were behind schedule for several more, due to the threat of a rail strike. JCI has no control over raw material supply or its transportation, and we must ensure that we are not penalized should we be rendered unable to deliver by any disrupting event beyond our control. Therefore, JCI must respectfully insist on including the following Force Majeure clause, or one of your choosing that is approved by ICI, as a term of our bid and any related contract that may be issued. FORCE MAJEURE: JCI Jones Chemicals shall not be responsible for damages or delays c caused by Force Majeure nor other events beyond its control and which could not reasonably have been anticipated or prevented. For purposes of this Agreement, L Force Majeure includes, but is not limited to, adverse weather conditions, floods, c epidemics, war, riot, strikes, lockouts, and other industrial disturbances; unknown U site conditions, accidents, sabotage, fire, and acts of God. E 0 tL 00 Please note that Force Majeure is of no relation to pricing- it is supl2l related only. JCI's pricing and c price terms will always remain as -bid regardless of Force Majeure status. CL 0 2. JCI's payment terms are Net 30 days. c N Corporate Offices • 1765 Ringling Blvd. • Sarasota, Florida 34236 • telephone: 941.330.1537 • facsimile: 941.330.9657. 800.477.1078 Branch Locations • Warwick, NY • Caledonia, NY • Barberton, OH • Riverview, MI • Merrimack, NH • Charlotte, NC Jacksonville, FL • Beech Grove, 1N • Milford, VA • Tacoma, WA • Torrance, CA www.jcichen-dcals.com r.+ C E t V r r Packet Pg. 103 7.8 City Council Agenda Item Meeting Date: 03/11/2025 Authorization to purchase (1) 2025 Elgin Crosswind Sweeper Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Unit #66-STM, a 2012 Elgin Eagle Street Sweeper, was budgeted for replacement at $450,000. This Unit, to be replaced in 2025, was approved for replacement with B-Fund monies in Decision Package 770- 25001 - Scheduled Vehicle Replacements (2 units totaling $490,000). Staff Recommendation Approve on the Consent Agenda - to authorize the Department of Public Works to purchase (1) one 2025 Elgin Crosswindl Street Sweeper from Owen Equipment on the Sourcewell Contract #093021. This consent additionally authorizes the surplus of existing Storm Division equipment at auction upon delivery and acceptance of the new equipment. Narrative Unit #66-STM is being replaced by a single engine regenerative air sweeper. Public Works is taking ownership of Unit E256ST, the Elgin Crosswindl. This sweeper is a productive and versatile regenerative air sweeper. The Elgin sweeper is an integral part of the City's storm drainage maintenance program and the City's NPDES (Dept. of Ecology) permit compliance. The Storm Maintenance group operates a single City sweeper year round with a second sweeper operating in fall and winter months. This helps remove small particles and debris before it enters the City's storm drainage system. The Fleet Division has the appropriate and authorized B-fund budget to purchase the machinery. The current amount for the 2025 Elgin Crosswindl Street Sweeper is $443,981.21 including tax and is approved by purchase order on the Director and Mayor level. Attachments: 2025 Elgin Sweeper E256ST_PO_signed 2025 B-fund Decision Packages Packet Pg. 104 W Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO _ CITY OF EDMONDS PUBLIC WORKS �I pURCHA$E �� 7110 210th St SW u ORDER # Edmonds, WA 98026 425-771-0235 ❑ WORK ORDER # 14YC I8go ORDER DATE: cq7� Th Strut �✓� f". 90 0,3 1 THIS NUMBER- MUST APPE ON ALL INVOICES, PACKA, BILLS OF LADING AND ALI CORRESPONDENCE. H f� 0 �cir�or�s P wl0 a/0 71- T --- - ° N M DOCUMENT NUMBER VENDOR Qt1AM�1TY NhT'.4 ;!CATAL0Q, DFSCRIPTION4EXPLANATION UNIT COST TOTAL Cl 0i 15 (frvss Loirld/ '�- e e e 79,2 0/ w` sj FREIGHT COMMENTS; �l>rCe(,cJ e- cot?frl>tG� f SUB -TOTAL yQ� TAX o 8 TOTAL W-3 y6 REOURTL�✓`. BY/DATE:�� 2-5 NL I� RECEIVED BY / DATE; "CODE PROJECT AMOU Packet Pg. 105 _...--- - - ........... Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a Q u7 N O N C d E t V m Q Packet Pg. 106 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a City of Edmonds, WA �/+� MODEL: CROSSWIND SINGLE ENGINE S o u rcewe l l . EFFECTIVE DATE: 112111412023 PREVIOUS ELy�i� DEALER PRICE S ALL PREVIOUS PRICE LISTS DEALER PRICE LIST (U.S. DOLLARS) httos lAvvm sourcewell-mn.00y/c000erative-Duerh 3wna/093021-ELG REVRi Cad Rugg 64-2, City of Edmond;. WA QUANTITY PART NUMBER MODEL DESCRIPTION EXTENDED 0 1127252 CROSSWIND - M2 Equipped with MemorySweep•; 8.0 cu. Yd. Hopper, right and left side brooms, sweeper $141.340 $0 is powder mated from powder coatings chart 2003/N with powder mated gray 0 undercarriage and includes the standard features listed below. 1 1128622 CROSSWIND -DUAL -PETERBILT Equipped with MemorySweep"; 8.0 cu. Yd. Hopper, right and left side brooms, sweeper $141,340 $141,340 is powder mated from powder coatings chart 2003/N with powder mated gray 1 undercarriage and includes the standard features listed below CHASSIS 0 SPECIAL M2 DUAL STEER CONTACT INSIDE SALES $D 0 SPECIAL PETERBILT RIGHT HAND STEER (NON STOCKED CHASSIS) $0 SINGLE SPEED REAR AXLE CONTACT INSIDE SALES 1 SPECIAL PETERBILT DUAL STEER (NON STOCKED CHASSIS) $0 SINGLE SPEED REAR AXLE CONTACT INSIDE SALES CHASSIS MOUNTING CHARGE 0 112763-9 M2 CHASSIS - CHASSIS ALTERATIONS_ $3.585 _ so 1 I 1128609 PETERBILT CHASSIS - CHASSIS ALTERATIONS $3.585 $3.585 NOTE Customer Supplied Chassis requires both the Chassis Alterations and the Handling Charge PACKAM 0 SPECIAL CROSSWIND DUAL FSX PACKAGE CONTACT INSIDE SALES $0 Equipped with FSX pickup head ILO the standard Crosswind pickup head, 11" diameter 0 suction hose and Dolypronylene side broom seaments. 1 4820001 PAINT CAB STANDARD WHITE N/C s0 F_ 1 i 4810001 I PAINT SWEEPER STANDARD WHITE N/C 1 $0 NOTE: A BODY includes the cost of Elgin standard white finish paint It does not however, include the price of the chassis. NOTE: The chassis being supplied by a customer or dealer must comply completely with an Elgin requirements or the chassis will be modified at dealers expense. NOTE: For cost of sweeper mounted on any other chassis, consult factory. NOTE: One year warranty on all Elgin supplied parts and labor. Consult your Elgin dealer for full warranty details. STANDARD FEATURES 1 0702255 CROSSWIND SHARED POWER 74HP PARTS MANUAL STANDARD $0 1 0701679 CROSSWIND SHARED POWER 74HP OPERATORS MANUAL STANDARD $0 1 0730166 BROOM MEASUREMENT RULER STANDARD $0 1 1032481 168" WATER FILL HOSE STANDARD s0 1 0701705 MACHINE DELIVERY PACKET STANDARD STANDARD so _ s0 1 0702020 ELGIN SAFETY MANUAL Alternator, 95 amp Backup Alamh, electric Blower, HARDOX-500 steel with linatex lined housing Brooms, hydraulic rotation Brooms, Dual Camera, rear mounted Console, w/rocker switches for all sweep functions, with full gauge package including tachometer, engine hour meter, of pressure indicator, coolant temperature, voltmeter and fuel lever indicator, water level gauge and warning lights for hopper "up", hopper rear door "open" and hopper "full", with auxiliary engine, RPM control, side broom down pressure controls and automotive style blade fuses Doors, access fiberglass doors provide easy service and maintenance on auxiliary engine, hydraulic and electrical system Electronic Actuated Throttle, sweep resume/sweep transport/reverse pick-up Flow Blocker Hopper rear door, hydraulically opened/dosed and locked/unlocked with external manual controls Hose, hydrant fill, 168" (5080 mm) with couplirg LED Clearance Lights Lights; rear clearance and rear identification Manuals, operator and parts Minors, West Coast type with 8" convex inserts, one each side Pick-up head, hydraulically operated, 14" (355 mm) outside diameter pressure hose, 12-3/4" (324mm) inside diameter suction hose with quick disconnect on suctions side Water system; one (1) rocker switch with HI / LOW setting, with manual valves for water control Spray nozzles, sixteen (16), seven (n in the pick-up head, three (3) in the suction nozzle, three (3) at each side broom Side Broom Outer Position Stop Trans Oil Cooler Vacuum enhancer, external manually operatec Water tank, molded polyethylene, 240 gallons 907L) Water pre -fitter, hydrant fill hose MEMORY SWEEP HAS BEEN SELECTED 1 1126259 1—MEMORY SWEEP* i S3 7 F.0 53 79D I ELGIN SWEEPER EXCLUSIVE SWEEP RESUME FEATURE; Provides in -cab I Page 1 of 5 Packet Pg. 107 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO ELOW City of Edmonds, WA Sou rcewell ODEL: CROSSWIND SINGLE ENGINE -FECTIVE DATE: 12/04/2023 JPERCEDES ALL PREVIOUS PRICE LISTS EALER PRICE LIST (U.S. DOLLARS) EWt1 Cad Rugg 6-4-2A C,ty of Edmonds. WA QUANTITY PART NUMBER MODEL DESCRIPTION UNI FK[Uh EXTENDED feedback for operator awareness of sidebroom tiff angle, vacuum enchancer percent open/dose and one switch sweep resume of sweep functions. Elgin's optional Memory Sweep ® system allows the operator to resume all previous sweep settings, even broom till (if so equipped), with one touch control. This feature enhances productivity and reduces fatigue Memory Sweep incorporates a multi -screen display that indicates system diagnostics as well as optional features such as broom tilt angle, vacuum enhancer position, and broom hours. STEP # 2 SELECT PRODUCT ENHANCEMENTS --SWEEPER COMPONENTS---- 1 1114s11 —BROOM HOURS VM IN -CAB DISPLAY $160 S160 1 I 1119211 -VACUUM ENHANCER Nei -CAB CONTROL WITH IN -CAB DISPLAY $630 $630 —SIDE BROOMS OPTIONS--- 1 1111176 RIGHT HAND GUTTER BROOM TILT WITH IN -CAB DISPLAY $1.360 S1.360 1 1111175 LEFT HAND GUTTER BROOM TILT WITH IN -CAB DISPLAY $1.350 $1.350 1 1127399 VARIABLE SPEED -DUAL SIDEBROOMS S4,270 S4,270 ALL WORK & FLOOD LIGHTS ARE EACH CONTROLLED USING INDIVIDUAL ROCKER SWITCHES NOTE: Sidebroom Lights are NOT STANDARD 0 1127624 INDVIDUAL SWITCHES FOR DUAL SIDEBROOM LIGHTS -LED $995 so D 1127625 INDVIDUAL SWITCHES FOR RIGHT HAND SIDEBROOM LIGHT -LED $925 s0 0 1127626 INDIVIDUAL SWITCHES FOR DUAL REAR FLOOD LIGHTS -LED $1.210 s0 1 1126157 INDIVIDUAL SWITCHES FOR DUAL SIDEBROOM & REAR FLOOD LTS-LED $1.685 $1.685 —WATER SYSTEM (CHOOSE UP TO ONE)-- 1 1110823 FUNCTIONAL CONTROL OF WATER SYSTEM $960 $960 FUNCTIONAL CONTROL OF WATER SYSTEM dispenses water wth the use of the sweeper function rocker switch. Not compatible with Individual control water system. Not compatibale with PM-10 water system. OR "—INDIVIDUAL SWITCHES FOR WATER SYSTEM CONTROL (NOT 0 1113730 COMPATIBLE WITH PM10) $1,815 $0 --SIDE BROOMS-- 1 1112947—DUALSWEaBROOMSGRUBBI% ]-osillor: 52.320 S2,320 SIDE BROOM SCRUBBING POSITION provides additional switch on console to allow the side brooms to sweep inboard in front of the pickup head in the scrubbing STEP 83 SELECT OPTIONSJACCESSORIES --ALARMS---- _ _ 1 1128244 BACKUP ALARM. SMART $605 S605 --AUTO LUBE— D 1127489 AUTO LURE SWEEPER ONLY $5.520 $0 BROOMS 0 1078M4 DUAL POLY BROOMS $260 so 1 1 112152 1 RED LOGO/CROSSWIND 1 $0 I SO 0 112:155 WHITE LOGO/CROSSWIND $0 So 0 1 1122929 1 SHIP DECALS AND SWOOSH LOOSE IN HOPPER $0 1 SD --GAUGES----- t 1061886 HYDRAULIC OIL LEVEL GUAGE W/THERMOMETER $245 $245 --HOPPER OPTIONS- 1 1085864 RIGHT HAND INSPECTION DOOR $590 S590 0 1085882 LEFT HAND INSPECTION DOOR $615 so 0 1117147 STAINLESS STEEL RIGHT HAND INSPECTION DOOR $620 so 0 1117148 STAINLESS STEEL LEFT HAND INSPECTION DOOR $620 5o 0 1127045 RIGHT HAND INSPECTION DOOR & STEP $1.050 so 0 1127046 LEFT HAND INSPECTION DOOR & STEP $1,050 so 1 1085887 6" HOPPER DRAIN $1,060 S1,060 0 1071234 STAINLESS STEEL HOPPER SCREENS $1.995 so 0 1127047 STAINLESS STEEL RIGHT HAND INSPECTION DOOR & STEP $1,065 so 0 1127048 STAINLESS STEEL LEFT HAND INSPECTION DOOR & STEP $1,065 $0 0 1119271 STAINLESS STEEL HOPPER DOOR WITH HOPPER DELUGE $1,405 $0 ---LIFELINER HOPPER-- t 1124502 LIFELINER HOPPER SYSTEM W/WARRANTY $10.715 $10.715 --MANUALS-- Page 2 of 5 Packet Pg. 108 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a City of Edmonds, WA Sourcewell a FLSiiR MODEL: CROSSWIND SINGLE ENGINE EFFECTIVE DATE: 1210412023 SUPERCEDES ALL PREVIOUS PRICE LISTS DEALER PRICE LIST (U.S. DOLLARS) REVd1 Carl Ruaa 6.4-b Citv of Edmonds WA 1 0702255 CROSSWIND) PARTS MANUAL 1 $115 $115 1 0701, CROSSWIND) OPERATORS MANUAL I $115 S115 1 702490 CROSSWINDI SERVICE MANUAL $120 S120 —1 Ir14TINr_ 0 1121500 REAR LED ARROWBOARD $3,515 $0 0 1121121 REAR LED BEACON / LED ARROWBOARD $3.895 $0 1 1126158 _ (2) ALTERNATING FLASHING REAR LIGHTS MUST SELECT ONE "INDVDUAL SWITCHES WORK LIGHT OPTION" $1,430 $1,430 0 1126575 LED ARROWSTICK $2.890 SO —_—_oA1., 0 4811018 PAINT SWEEPER YELLOW RAL 1018 $625 $0 0 4811023 PAINT SWEEPER YELLOW RAL 1023 $670 50 0 481 0037 PAINT SWEEPER YELLOW PAL 1037 $670 $0 0 4813020 PAINT SWEEPER TRAFFIC RED RAL 3020 $625 $0 0 SPECIAL PAINT SWEEPER OTHER RAL THAN ABOVE $0 0 SPECIAL PAINT SWEEPER NON RAL COLOR $0 —PM10 COMPLIANCE--- PM-10 WATER SYSTEM (NOT 1 1132094 COMPATIBLE WITH FUNCTIONAL OR $5,530 $5,530 INDMDUAL WATER SYSTEM) PM-10 WATER SYSTEM USE WITH SS HOPPER (1 1132095 (NOT COMPATIBLE WITH FUNCTIONAL OR $5,450 $0 INDIVIDUAL WATER SYSTEM PM-10 WATER SYSTEM USE WITH CENTERBROOM 0 1132098 (NOT COMPATIBLE WITH FUNCTIONAL OR $12,005 $0 INDMDUAL WATER SYSTEM PM-10 WATER SYSTEM USE WITH CENTERBROOM AND SS HOPPER 0 SPECIAL (NOT COMPATIBLE WITH FUNCTIONAL OR $0 INDMDUAL WATER SYSTEM 0 1048643 SLOW MOVING VEHICLE SIGN $215 SO 0 5117211 HYDRAULIC JACK, 5 TON $350 $0 0 9306848 ( TRIANGLE REFLECTOR FLARES (3) _ $125 1$0 1 1095548 I LEFT HAND SIDE CAMERA 1 $795 1 S795 --SWEEP COMPONENTS-- 0 1132092 CENTERBROOM $6.365 So --TOOLS/TOOL BOX-- 0 1036150 HYDRANT WRENCH _ $155 $0 0 1057687 TOOL BOX WITOOLS $945 SO ---WANDERING HOSE- 0 1119217 HYDRAULIC WANDERING HOSE $6.500 So 0 1120863 HYDRAULIC WANDERING HOSE USE WNARIABLE SPEED $6,415 $0 0 1 1128249 4 FT. ALUMINUM WANDERING HOSE EXTENSION - REAR MOUNT $1.015 SO _WATER CVCTFM_ 1 1032484 25' WATER FILL HOSE ILO 16' 8" $280 $280 0 1040094 QUICK DISCONNECT WATER FILL $695 _ $0 1 1059209 HOPPER DELUGE $1,400 $1,400 1 1088582 HOPPER WATER NOZZLES $745 $745 0 1070059 AIR PURGE FOR WATER SYSTEM $565 $0 0 1111680 LOW PRESSURE WASH DOWN NOT COMPATIBLE WITH PM 10) $1,540 SO 0 1132096 HIGH PRESSURE WASHDOWN USE W/CENTERBROOM $11,925 SO 0 1132093 HIGH PRESSURE WASHDOWN Ti S5.530 SO 0 1131153 AIR PURGE FOR WATER SYSTEM (USE WIPM10) $565 SO —WIRE MOUNT--- 0 1121740 WIRE/1AOUNT RIGHT & LEFT REAR USE WIWANDERING HOSE $1,270 $D 1 1121741 WIRE/MOUNT R&L REAR (USE W/OUT WANDERING HOSE) $1.270 1 $1,270 M1 rUACCIC n0T1nMQ __ 0 1063734 CAB PAINT $5 795 $0 0 1070639 LED/STOPlfAIL/REAR TURN LIGHT $840 SO 0 1071626 PAINT TRUCK RIMS $1,455 SO 1 1109607 12" CONVEX MIRRORS $430 $430 0 1081188 EXTRA KEY $65 $0 0 1081901 SPARE TIRE & WHEEL. BALANCED $1,625 $D _ 0 1081365 AIR RESTRICTOR GUAGE $1,100 SO 0 1111698 FRONT SPRAY BAR NOT COMPATIBLE WITH THE STANDARD WATER SYSTEM) $760 SO Page 3 of 5 Packet Pg. 109 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a City of Edmonds, WA EL�IR -•• — ---- S O �� I I �. hMs r/wrev.sourc weLL n.00v/c000erabve-ourthaEno/093021-ELG MODEL: CROSSWIND SINGLE ENGINE ESUPERCEDESFFECTIVE DATE: 1210412023 PREVIOUS ALL PREVIOUS PRICE LISTS DEALER PRICE DEALER PRICE LIST (U.S. DOLLARS) REV01 Cad Rupp 6-4-2r City of Edmonds, WA QUANTITY PART NUMBER MODEL DESCRIPTION EXTENDED 0 1111756 FRONT SPRAY BAR (USE W/PM-10) (NOT COMPATIBLE WITH THE STANDARD WATER SYSTEM)$760 $0 0 1090653 DUAL AIR HORN $2,110 $0 0 1128650 2 1/2 LB. FIRE EXTINGUISHER $285 SO 0 1128651 5 LB, FIRE EXTINGUUISHER $325 SO 0 1127569 AUTO LUBE TRUCK/SWEEPER $9 445 $0 0 1121736 CAB & (2) REAR LED BEACONS USE W/ WANDERING HOSE $2,650 50 0 1121737 CAB & (2) REAR LED BEACONS USE W/ WANDERING HOSE & AIR HORN $2,650 $0 0 1121738 CAB & (2) REAR LED BEACONS USE W/O WANDERING HOSE $2.650 SO 0 1121739 CAB & (2) REAR LED BEACONS USE W/O WANDERING HOSE & W/O AIR HORN $2,650 $0 0 1125772 CAB / REAR LED STROBE / LED ARROWSTICK $4.625 $0 0 1125773 CAB / REAR WIRE/MOUNT/ LED ARROWSTICK $4.495 $0 0 1121162 WIRE/MOUNT CAB & REAR $1.275 $0 0 1121163 WIRE/MOUNT CAB & REAR W/GUARD $1.885 SO 0 1121164 LED BEACON CAB & REAR $3,010 SO 0 1121903 BEACON CAB & REAR WITH ARROWBOARD $5.060 $0 0 1121164 LED STROBE CAB/REAR $3,010 $0 —PETERBILT CHASSIS OPTIONS 0 1119463 FRONT SPRAY BAR NOT COMPATIBLE WITH THE STANDARD WATER SYSTEM $735 $0 1 1119464 FRONT SPRAY BAR (USE W/PM-10) (NOT COMPATIBLE WITH THE STANDARD WATER SYSTEM $760 $760 0 1120869 CAB & (2) REAR STROBES USE W/ WANDERING HOSE $3,035 $0 0 1120870 CAB 8 2 REAR STROBES (USE W/O WANDERING HOSE) $3.035 $0 0 1121577 EXTRA KEY $185 SO 1 1122155 LED STOP, TAIL, TURN LIGHTS $925 $925 0 1123158 2 1/2 LB. FIRE EXTINGUISHER $280 $0 0 1123159 5 LB. FIRE EXTINGUUISHER $335 $0 --WARRANTY ;� ------ ENA-2PL CROSSWIND 2ND YEAR PARTS/LABOR S3 490 $0 SO SO 3-NA-3PL CROSSWIND 3RD YEAR PARTS/LABOR $5 305 SO r=..vi-NA-4PL I CROSSWIND 4TH YEAR PARTSILABOR $8 095 $0 0 1 EW-AIR-NA-5PL CROSSWIND 5TH YEAR PARTS/LABOR $11.035 $0 FREIGHT RATES EFFECTIVE DATE: 0110 0 FRT-124-001 SELF SHIPPING DOCK CHARGE $985 $0 0 FRT-124-002 FREIGHT-IL,WLIAJN,MI,MN,KY S2,100 $0 0 FRT-124-003 FREIGHT-TN,WV,PA,NY S4,145 SO 0 FRT-124-004 FREIGHT-NH,VT.ME $4.855 $0 0 FRT-124-005 FREIGHT -NEW YORK CITY $5.415 SO 0 FRT-124-006 FREIGHT-ND,SD,NE,OK,KS,AR,AL,MO $3.665 $0 0 FRT-124-007 FREIGHT-AZ,UT $6.710 SO 1 FRT-124-OOB FREIGHT-CA,NV,ID,OR,WA $7.685 $7.685 0 FRT-124-009 FREIGHT -CH ICAGO/MILWAUKEE $1,140 SO 0 FRT-124-010 FREIGHT -FL.LA.TX.NM.CO,WY,MT $5450 SO 0 FRT-124-011 FREIGHT-OH,ST.LOUIS METRO $2.200 SO 0 FRT-124-012 FREIGHT-MS.GA,SC.NC.VA.MD S4.425 SO 0 FRT-124-013 FREIGHT-RI,DE,CT.NJ.MA S4.030 SO 0 FRT-124-014 FREIGHT - LAREDO,TX $8.030 SO 0 FRT-124-015 SPECIALIZED TRANSPORT EQUIPMENT $1.290 SO SUB TOTAL $196,235.00 --DISCOUNTS-- 0 DISC-124-A50L ADDITIONAL DISCOUNT S5 887 -$5 887 05 SPECIAL RFQ OPTIONS / OTHER DESCRIPTIONS 1 Peterbilt 220 240HP RH Drive only, 2025MY which VPD Installed $189,750 S189,75D.00 'Note: Peterbilt 220 chassis quantities are limited 1 RFQ 81782 SP-In Cab Controlled Curtain Lifter for Pickup Head $2,810 $2,810.00 1 LED Arrowboard Whelen TA 125NF2 12 lamp $3,745 $3 745.00 2 Whelen Responders R10HDPA $1,750 $3 500.00 1 Cab Mount Bracket for Beacon $890 $890.00 1 Extra Water Tank with 140 Gallons of Water Capacity $9 625 $9.625.00 'Note: Pickup Head Camera, Backup Camera, and Flow Blocker are Standard Now 1 RFQ 79687 SP- Pickup Head Deluge $1.125 $1.125.00 I Subtotal $401,792.95 (Kent Sales Tax 102 %+.3%= 10.5%) Sales Tax S42,188.26 Total $443,981.21 Page 4 of 5 Packet Pg. 110 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BF0 7.8.a Crosswt'ndfi -M&.m EL171AW Subsidiary o1 Federal Signal Corporation Q C W LO N O N C d E t V f4 Q Packet Pg. 111 Docyusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 0 j s3. Ps� Q -� SD - L - 3 a o r-_ c1 N 9 C .y I O a I SUPERIOR SINGLE —ENGINE co LO REGENERATIVE AIR SWEEPER N W CL Searching for a solution that eliminates maintaining and servicing an auxiliary engine on Un a regenerative air sweeper? Elgin° Sweeper Company has the answer. The Crosswind1® S eliminates all things associated with a diesel auxiliary engine, providing value to customers w Ln that extends beyond having one less engine. The Crosswind1 has undergone years of cus- c tomer focused testing and validation-, ensuring a design that exceeds expectations! a� E f e -- g 110in ' 176 in 0' 271 in Packet Pg. 112 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO VARIABLE SPEED DEVICE (VSD) TECHNOLOGY The Crosswindt single -engine provides a simple solution; a single push-button operation. This procedure incorporates a Variable Speed Device (VSD) — a planetary gearbox — located between the chassis engine and the Allison transmission. The VSD has two modes of operation; road mode and work mode. The VSD replaces the diesel auxiliary engine, eliminates a complex aftertreatment system, and untimely regenerations. It's simple to operate, and carries a three year warranty. SINGULAR PUSH-BUTTON TECHNOLOGY The Crosswindl does not require engaging the park brake before shifting into work or road modes. Shift -on -the -fly design provides unmatched ease of operation; combined with increased productivity. ROAD MODE: When the VSD is in road mode, the chassis operates normally. The accelerator pedal controls the chassis engine speed and the transmission shifts normally. WORK MODE: When the VSD is in work mode, the chassis accelerator now controls only the input speed to the transmission, not the chassis engine speed. Packet Pg. 113 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BF0 7.8.a INNOVATIONS AT WORK A closer look at the Elgin Crosswindl reveals innovative design features, systems, and components that not only simplify operation and improve performance but also make maintenance and servicing faster and easier. The result is the optimal efficiency of your operations, as you reduce maintenance requirements and downtime. The Crosswindl brings you an array of innovative systems including: MEMORY AffiFSMEUP Flexible Design The Crosswindl mounts on a conventional or cab -over chas- sis, respectively offering maneuverability, visibility, ease of entry and egress. ELgin's standard auto pickup -in -reverse feature protects the sweep components while allowing quick change of sweeping Locations. High Capacity/Efficient Loading The 8 cu. yard (6 m3) capacity hopper provides extend- ed sweeping time. Abrasion -resistant steel inlet deflector directs debris flow to the center of the hopper for maximum capacity utilization. Drop down hopper screens make the Crosswindl easy to clean. Memory Sweep ELgin's exclusive Memory Sweep feature aLLows the operator to resume ALL previous sweeper settings with one -touch control to increase productivity. The feature provides a multi -screen display for tilt angle, broom hours, water level, and diagnostic information. Ergonomic Controls The Crosswindl's centrally -mounted console features rocker switches for all sweep functions and complete gauges (fuel Level, fan hour meter, fan RPM) for quick review of system conditions. A backup camera and alarm are standard for increased operational awareness and safety. Packet Pg. 114 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a Powerful Blower The Crosswindl features a nine -vane closed face turbine blower. Vanes are constructed from Hardox® brand steel for durability. Unique Trailing Arm Side Brooms Elgin's trailing arm design provides inward motion to avoid ob- stacles. Standard parallelogram linkage allows side brooms to closely follow road contours, and maintain a consistent broom tilt (angle) with the road surface. Digging pressure is adjustable in -cab. Brooms can be extended outward for maxi- mum sweep path. Superior Dust Suppression The durable 240 gal (908 Q polyethylene water tank provides ample water capacity. Water is delivered using two run -dry water pumps; distributed through quick -to -clean water noz- zles. High/low in -cab selectable pump speeds allow adjust- ment by application. Simple, Easy -Access Maintenance The Crosswindl is designed so that systems are accessible and easy to service. The hydraulic system with o-ring face seal (ORFS) fittings is designed for long life and leak -free operation. Heavy-duty, waterproof electrical connectors, and color -coded wires are functionally stamped for quick identifi- cation and trouble shooting. BUILT TO LAST Packet Pg. 115 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a Crosswindil POWERFUL CLEANING SYSTEM Elgin regenerative air sweepers give contractors, municipalities and airports a powerful sweeper with versatility and productivity. The Elgin® Crosswind1® efficiently cleans large flat paved areas such as streets, parking lots, and airport runways. Mounted on the short -wheel- base of either conventional or cab -over chassis, the Elgin Crosswind1 is operated by simple rocker switches and equipped with all the essentials to get the job done right. A combina- tion of large 8 cubic yard (6 m3) hopper and 240 gal (908 Q water tank, plus excellent fuel efficiency, allow maximum productivity between trips to dumping, re -watering and fueling. ENHANCEMENTS a Lifeliner® hopper system In -cab side broom tilt and extended reach EFFICIENT AIR CONVEYANCE SYSTEM Efficient air flow, including a superior vacuum source and air routing path, is essential to Crosswindl. High volume air flow at high velocity results in exceptional one -pass pickup while reducing plugging that can occur in similar type sweepers. A nine -vane closed face turbine blower is hydrostatically driven, eliminating belt tensioning, and provides vibration free and quiet operation. A centrifugal dust separator minimizes pressure loss and maximizes sweep performance and fan life. HIGH -PRODUCTIVITY SWEEP SYSTEM The sweep path picks up debris close to the curb and across a wide area. A 90 in (2286 mm) wide pick-up head and hydrau- lically driven 42 in (1067 mm) dual side brooms provide a 12 ft (3658 mm) wide sweep path. Work with brooms fully extend- ed, or add the optional full broom retract feature for powerful scrubbing action in front of the pick-up head. An optional center broom provides added digging power for compacted debris. A 12 3/4 in (324 mm) diameter suction hose accepts large debris. Quick disconnect allows operator to inspect and clean hose and intake tube without raising hopper. The vacuum enhancer facilitates sweeping under light and bulky debris conditions. ti - i�- Wandering hose ADDITIONAL ENHANCEMENTS • Automatic Lubrication system • Broom camera system (rear standard) PM-10 dust suppression Broom hour meter • Center broom • Front spray bar • And more R Packet Pg. 116 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a W T ' :; OUR COMMITMENT TO QUALITY ONLY BEGINS WITH OUR EQUIPMENT The Elgin Crosswind 1 is manufactured in an ISO 9001 certified, advanced industrial plant. We employ the latest technology to build the most reliable equipment, including high -precision laser cutters, efficient, accurate computer numerical controls (CNC), and a sophisticated powder coating system. When you build a quality product you can back it up with a full one-year, unlimited hours warranty. Elgin also backs up your investment with superior local service and support. Our goal is to keep your machine —and your entire operation —up and running. The Crosswind 1 can be customized to your unique requirements to meet local standards and regulations by means of a broad selection of configurations, options and accessories. Through our international dealer network, we maintain a vast inventory of spare parts and offer fast shipment to any region of the world. Altogether, the rugged, reliable Elgin Crosswind 1 is easy to operate, easy to maintain, and an eas). choice when you are looking for quality equipment that is built to last. Crosswind1 Truck Mounted Regenerative Air Sweeper Specifications Chassis Engine* g Electrical System Side Brooms Pick-up Head Hopper Make Cummins ISB 6.7 or Chassis Battery Rating Diameter 42 in (1067 Length: Volumetric Capacity 8 equivalent 12 volt mm) 90 in (2,286 mm) cubic yard (6 m3) Type In -Line 6 cylinder, Sweeper Battery Rating Disc Construction Steel Area: Effective Dump Angle turbocharged diesel 1000CCA late 50, Displacement 409 cubic Chassis Engine Alternator Speed Constant Approx. 2,700 in.z Dust Separator Self - inch (6.7 L) 160 amperes P Drive Hydraulic motor, (17,420 cm2) cleaning, centrifugal Horsepower 200 (150 Lights Rear clearance, protected b relief valve p y Pressure Hose: Lifting Hydraulic, KVV) @ 2,400 RPM rear identification Mounting Free floating 14 in (355 mm) two -stage telescoping Torque 520 ft-lbs (708 Reversing Safety trailing arm Suction Hose: cylinders Nm) @ 1,600 RPM Electric back-up alarm, Motion Pneumatically 13 in (330 mm) Hopper Dump Door PP P Fuel Tank Capacity 50 al P tY 9 sweep components raise P P inward/outward, raised/ Hydraulic open/close and (189 L) automatically lowered lock/unlock d CL d d 3 Cn d N M t V L a 0 0 N 0 w R Packet Pg. 117 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a Crosswindfi RELIABLE. VERSATILE. REGENERATIVE AIR SWEEPER The Crosswind1 steps ahead as the market leader with innovative single -en- gine technology. This new easy -to -use design, with single button operation, will increase productivity and decrease maintenance time and costs. The Cross- wind1 sweeper is also effective in frequent maintenance of permeable pave- ment. This sweeper is versatile and can easily pick up litter and chip seal. The large pickup head makes it desirable for many applications. WHY CROSSWIND 1: • Maintaining two engines • Complex aftertreament system and maintenance • Untimely auxiliary engine regenerations • Cost exposure resulting from "missed" auxiliary engine regenerations • Cumbersome belt tensioning systems • Auxiliary engine noise and vibration j t� 00 ELI Wirw Subsidiary of Federal Signal Corporarion Elgin Sweeper • 1300 West Bartlett Road, Illinois 60120 USA Phone 847-741-5370 1 Parts & Service 877-800-1111 Specifications subject to change without notice. Some products shown with optional equipment Elgin@ is a registered trademarks of Elgin Sweeper. Products may be covered by one or more United States Patents and/or pending patent applications. Elgin Sweeper is a subsidiary of Federal Signal Corp. I Federal Signal Corp. is listed in the NYSE by the symbol FSS. Effective Date 01/23 P/N 0705429-C 02023 Elgin Sweeper Printed in the USA Packet Pg. 118 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO 7.8.a Crosswindfi SINGLE -ENGINE 4 WHEEL REGENERATIVE AIR SWEEPER Searching for a solution that eliminates maintaining and servicing an auxiliary engine on a regenerative air sweeper? Elgin Sweeper Company has the answer. The Crosswind1° eliminates all things associated with a diesel auxiliary engine, providing value to customers that extends beyond having one less engine. The Crosswind1 has undergone years of customer focused testing and validation; ensuring a design that exceeds expectations! ELIMINATES: • Maintaining two engines • Complex aftertreament system, and maintenance • Untimely auxiliary engine regenerations • Cost exposure resulting from "missed" auxiliary engine regenerations • Cumbersome belt tensioning systems • Auxiliary engine noise and vibration CUSTOMER FEEDBACK: • Increases productivity • Easy to use and learn; single push-button on -the -fly operation • Quiet operation • Reduces daily checks EXHAUSTIVELY PROVEN OVER: Years of testing and validation, with thousands of miles and hours in operation, and customers market driven feedback to ensure a design that exceeds expectations. 0 Packet Pg. 119 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BF0 7.8.a Q u7 N O N C d E t V m Q Packet Pg. 120 nvelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BFO Sweep System - Single -Engine Variable Speed Device (VSD) Replaces auxiliary engine; installed between the chassis engine and the Allison transmission In "Road Mode" VSD produces 1:1 speed ratio between chassis and transmission In "Work Mode" VSD allows chassis accelerator pedal to control input to transmission and engine speed remains constant - fan speed is adjustable Singular in -cab push button control No parking brake requirement No complex EPA off highway afrertreatment system Sweep System — Components General Specifications Sweeping path: Pickup Head only 90 in (2,286 mm) Pickup Head & one Side Broom 117 in (2,971 mm) Pickup Head & two Side Brooms 144 in (3,658 mm) Travel speed Up to highway speed Blower Drive direct Jaw -type coupling with hydraulic 2.87 cu-in (47 cc) displacement bent axis motor Blower Construction Hardox brand steel Blower Housing 10 gauge (3.4 mm) Steel, replaceable urethane -lined for extended wear Pickup Head Length 90 in (2,286 mm) Head Area Approx. 2,700 in' (17,420 cm-) Hose Diameters Pressure 14 in (355 mm) Suction 12 'A in (324 mm) Control Hydraulic raising and lowering Vacuum Enhancer External, manually controlled Hose Connection Quick disconnect type near pickup head at lower area of suction hose Hose Construction Flexible rubber steel reinforced Side Broom Diameter 42 in (1067 mm) Disc Construction Steel plate Available Enhancements Single -engine System Make Variable Speed Device Type Planetary Gearbox Design Horsepower 240 (179 kW) approved input rating Torque 560 ft-lb approved input rating Air Cleaner Dual safety element dry type Alarm For Low Hyd Oil I High Hyd Temp Chassis Engine* Make Cummins ISB 6.7 or equivalent Type in -line 6 cylinder, turbocharged diesel Displacement 409 cu. In. (6.7 L) Horsepower 200 (150 ICW) @ 2400 RPM Torque 520 ft-lbs (708 Nm) @ 1600 RPM Fuel Tank Capacity 50 gal (189 Q Speed Constant Drive Hydraulic motor, protected by relief valve Mounting Free floating trailing arm Motion Pneumatically inward/outward, raised/lowered Adjustment Inward/outward, forward/backward Digging Pressure/wear control pneumatic in cab Sweep Position Fully extended or in front of pickup head with optional full retract feature Type Segment set disposable Debris Hopper Volumetric Capacity 8 yd' (6 m') Effective Dump Angle 50 degrees Dust Separator Self-cleaning, centrifugal Lifting Hydraulic, two -stage telescoping cylinder Hopper Dump Door Hydraulic open/close and lock/unlock Hopper Dumping Control In -cab switches combined with Dump Mode control Hopper Screens Hinged, quick release, steel Hydraulic System Purpose Powers hydraulic motors on side brooms, blower fan, and activates hopper dump cycle Hydraulic Blower Pump variable - piston type - with 4.2 cu-in (68.8 cc) /rev rating Hydraulic Sweeper Pump gear driven with capacity of 19.5 GPM (73.8 LPM) @ 3400 RPM; sweeper brooms, hopper dump, and pickup head raise/lower -Glycol recovery system 'Hopper deluge washout system • FSX Airport • Quiet Pak-, acoustical Application System insulation on front cowling and • MemorySweep� access doors *Broom hour meter 'Hopper drain • Full broom retract • Center broom in pick-up head •In -cab vac enhancer control •High/low pressure washdown • Enhanced water control 'Auxiliary water tank capacities 'Aux. lighting packages • Water system air purge •In -cab side broom tilt PM- 10 water system • Variable broom speed • Caster pick-up head wheels • Wandering hose ' Full -width magnet 8 in (203 mm) diameter ' Cast aluminum side air 'Auto lubrication system blast nozzle ' LifeLinee Hopper System 'Aluminum refillable side •Stainless steel hopper broom segments *Hopper inspection door(s) • Extended warranty Paint 7.8.a Electrical System Chassis Battery Rating 12 volt Sweeper Battery Rating 1000CCA Chassis Engine Alternator 160 amperes Instrumentation / Controls Rocker switches in central console gauges: Blower tachometer, hour meter, fuel, voltmeter, coolant temperature, spray water level gauge, hopper up, hopper rear door open, full load indicator VSD mounted Oil Level Sight Gauge Reservoir Capacity 23 gal (87 L) Filter Sweeper Functions System 10 micron spin -on type filter, twin suction strainers 100 mesh. Cooler hydraulic system accessible without raising hopper. Filter Blower System 6 micron canister type Filter reservoir vent 10 micron spin -on type breather Spray Water System Water Tank Construction Polyethylene Water Tank Capacity 240 gal (908 L) Fill Hose 16 ft 8 in (5,080 mm) Pump Type Diaphragm with run -dry capability with HI or LO selectable pump speeds Pump Capacity 8 GPM (30 LPM) Pump Pressure 40 PSI (2.7 bar) Spray Nozzles Total of 16 (21, with optional center broom) Quick release brass for ease of cleaning or service. 7 in pickup head (12 if with center broom) 3 in suction tube 6 (3 each) side brooms Controls On -off switches in cab, manually adjustable valves Filter 100 mesh, cleanable Fittings Prestomatic Push-To-Lok type with thermoplastic tubing Chassis Warranty Powder Coated, Available on commercial Standard Elgin white cab -over and conventional and gray Consult factory 'Chassis dependent �2019 Elgin 5w per C.mpagv. FJgin' and Crnawindi' arc mgism d trademarks or Federal Signal Corpovd... Federal Signal Cotponti.. is listed on the NYSE by the symbol F55. Sweeper 1 year parts and labor VSD 3 year parts and labor "Mr ambilm ArRowaffm Elgin Sweeper Company 1300 W. 11 ¢1e Rd. Elgin, Illinois, U.SA. 60120-7529 847-741-5370 Phone 847-742-3035 Fax wwnv.elgin eper.co Eff iv 4119 Spccifimsiosss s bj— to lunge with ... ... ice PIN 0705414-D Packet Pg. 121 Docusign Envelope ID: 4920B7AC-4F8F-4AF5-A8B5-A34220449BF0 7.8.a Q u7 N O N C d E t V m Q Packet Pg. 122 gIDPBdgtRpt Decision Package Budget Report 7 $ b 1/8/2025 2:37:46PM City of Edmonds Decision Package: 770-25001 - 2025 Scheduled Vehicle Replacements Date Budget Year Group Version Priority Duration Approval Status 07/18/2024 2025 crugg 0 1 One -Time Approved Item Description Vehicles that need to be replaced in 2025 66-STM 2012 Elgin Crosswind Street Sweeper (Storm) 104-ITS 2004 Ford Taurus (IT) Justification These vehicles are fully funded through the 511 B-Fund and are in need of replacement. Program and Tier Equipment Rental Fund (B-Fund) Performance Metric A replacement fund established for capitalized Fleet assets, funded through annual rental rates collected from internal departments that have Fleet assets assigned to them. Supports the purchase and procurement of replacement vehicles/equipment and asset inventory. Full program description found in The Edmonds City Code, Chapter 3.05 Describe All Funding Sources Fully funded through 511 B-Fund 511.100.77.594.48.64.00 Describe Future or Ongoing Costs Operational costs will be covered by A -Fund equipment rental rates Project Status (if applicable) Narrative Not Defined FISCAL DETAILS 2025 Capital Expenditures 511.100.77.594.48.64.00 EQUIPMENT - B FUND 490,000.00 Total Capital Expenditures 490,000.00 Total Expenditures 490,000.00 Net Budget 490,000.00 Approval History Approver Lvl In Out DEBRA SHARP 1 7/18/2024 10:08:12AM 8/6/2024 9:54:28AM Approver Lvl DEBRA SHARP 1 Scenario Name Adopted Budget Decision Packages In Out O/O/LVL4 :7.D1+:L0HIVI IL/ IL/LVL4 I I:Vq.VVF11V1 Action Returned Action Approved Scenarios Security Level Position Budget Model Include PA Can Edit 2 2025 Base N Y 2 N Y Packet Pg. 123 gIDPBdgtRpt Decision Package Budget Report 7 $ b 1/8/2025 2:35:18PM City of Edmonds Decision Package: 770-25002 - 2026 Scheduled Vehicle Replacements Date Budget Year Group Version Priority Duration Approval Status 07/18/2024 2026 crugg 0 1 One -Time Approved Item Description Vehicles that need to be replaced in 2026: 11-STR 2001 International 10yrd Dump Truck/Snow Plow (Street) 283-POL 2014 Ford Escape (Police Detective) 397-POL 2021 Ford Explorer (Police Patrol) 282-POL 2016 Ford Explorer (Police Patrol) 818-POL 2020 Ford Explorer (Police Patrol) Justification These vehicles are fully funded through the 511 B-Fund and are in need of replacement. Program and Tier Equipment Rental Fund (B-Fund) Performance Metric A replacement fund established for capitalized Fleet assets, funded through annual rental rates collected from internal departments that have Fleet assets assigned to them. Supports the purchase and procurement of replacement vehicles/equipment and asset inventory. Full program description found in The Edmonds City Code, Chapter 3.05 Describe All Funding Sources Purchased with B-Fund money accrued through rental rates Describe Future or Ongoing Costs Operational costs will be covered by A -Fund rates. Project Status (if applicable) Narrative Not Defined FISCAL DETAILS 2026 Capital Expenditures 511.100.77.594.48.64.00 EQUIPMENT - B FUND 505,000.00 Total Capital Expenditures 505,000.00 Total Expenditures 505,000.00 Net Budget 505,000.00 Approval History Approver Lvl DEBRA SHARP 1 Scenario Name Adopted Budget Decision Packages In A -+i-- 7/18/2024 10:26:51AM 12/12/2024 11:15:13AM Approved Scenarios Security Level 2 2 Position Budget Model Include PA Can Edit 2025 Base N Y N Y Packet Pg. 124 8.1 City Council Agenda Item Meeting Date: 03/11/2025 Public Hearing - Interlocal Agreement with the City of Marysville for Surplus Vehicle Sale Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History In September 2024, the City entered into discussion with Marysville regarding interest in police vehicles the City of Edmonds was intending to offer for sale in surplus. Considering the value of each of the vehicles intended for sale, an Interlocal Agreement was drafted to initiate the process. Under the Washington Intergovernmental Disposition of Property (Chapter 39.33), the City can enter into an agreement with another municipality on mutually agreed upon terms. The same Washington Intergovernmental Disposition of Property (Chapter 39.33, section 020), requires the City to hold public hearing before disposing of surplus property with an estimated value of more than $50,000. Staff Recommendation Receive public testimony regarding an Interlocal Agreement with City of Marysville for the sale of surplus vehicles. Narrative An Interlocal Agreement between the City of Edmonds and the City of Marysville was prepared to authorize the municipalities to transact a surplus vehicle sale. All parties are amenable to this agreement. The City of Edmonds is in possession of Five (5) 2023 Ford Explorer Police Utility Interceptors it intends to sell as surplus vehicles. City of Marysville is eager to purchase these surplus vehicles. Each vehicle is fully outfitted with police equipment and their original powertrain warranties and valued at Eighty -Two Thousand Dollars ($82,000.00) each. A one-time lump sum payment of Four Hundred Ten Thousand Dollars ($410,000.00) has been negotiated in the terms and will be due within ten (10) business days of the date of the agreement. The Interlocal Agreement document is approved as to form by the City's Attorney. This Public Hearing was published and posted in advance of the March 11, 2025 Council Meeting. Attachments: draft—Interlocal Agreement_Marysville_Surplus Vehicle Sales_Feb2025 Packet Pg. 125 8.1.a INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE FOR THE SALE OF SURPLUS VEHICLES THIS INTERLOCAL AGREEMENT ("Agreement") is entered into by and between the City of Edmonds, Washington ("Edmonds") and the City of Marysville, Washington ("Marysville") (individually, a "Party" and collectively, the "Parties") as of the date entered below. RECITALS WHEREAS, Chapter 39.33 RCW authorizes municipalities to sell personal property to other municipalities on such terms and conditions as may be mutually agreed upon by the proper authorities of the municipalities concerned; and WHEREAS, Edmonds has five (5) 2023 Ford Explorer Police Utility Interceptors that it has determined are surplus to its needs; and WHEREAS, RCW 39.33.020 requires Edmonds to hold a public hearing before disposing of surplus property with an estimated value of more than fifty thousand dollars; and WHEREAS, Edmonds has held the required public hearing regarding the disposal of the vehicles referenced above, each of which has an estimated value of over fifty thousand dollars; and WHEREAS, Marysville wishes to purchase these vehicles and Edmonds wishes to transfer ownership of the vehicles to Marysville upon receipt of consideration therefor; and WHEREAS, the Parties have agreed to a sales price for each vehicle that they have determined to be its true and full value; and WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their respective rights and obligations regarding the sale of these vehicles; and WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve Edmonds' entry into this Agreement; and WHEREAS, the City Council of the City of Marysville has taken appropriate action to approve Marysville's entry into this Agreement, if necessary; NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, Edmonds and Marysville agree as follows: TERMS Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement under which Edmonds will transfer, as is and without additional warranty, ownership of the vehicles listed in Exhibit A, attached hereto and incorporated herein by this reference, to Marysville for the agreed price. This Agreement shall be interpreted in furtherance of this purpose. 1 Packet Pg. 126 8.1.a Section 2. Responsibilities of the Parties. The responsibilities of the Parties shall include reasonable cooperation to accomplish the above -mentioned objective of this Agreement. Section 3. Consideration. Marysville shall pay to Edmonds the purchase price of the vehicles as set forth in Exhibit A, and upon receipt of payment, Edmonds shall take all necessary steps to transfer title to the vehicles listed in Exhibit A to Marysville. Marysville agrees to accept the vehicles as is, without records or any form of warranty other than that set forth in Section 6, below. Section 4. Transfer of Ownership. Transfer of the ownership of the personal property listed in Exhibit A, including the transfer of title and the removal of the vehicles from Edmonds premises, shall be administered jointly by Edmonds and Marysville under the supervision of Edmonds' Fleet Manager, Carl Rugg, and Marysville's [title and name]. The transfer of ownership shall occur subsequent to this Agreement becoming effective and shall be complete when Marysville takes title to the vehicles and takes possession and removes the personal property listed in Exhibit A from Edmonds premises. All costs relating to the transfer of title and to removing the personal property shall be borne by Marysville. Section 5. Acquisition, Holding and Disposition of Personal Property. No real or personal property, other than that listed in Exhibit A, shall be acquired, held or disposed of by the Parties. After the consummation of the transfer of ownership of the personal property that is subject to this Agreement, Marysville shall hold and dispose of the same without restriction from Edmonds. Marysville shall be responsible for coordinating with Sno911 to reassign and reprogram the police radios equipped in each vehicle. Section 6. Warrqp1y. Edmonds agrees to take all reasonable steps necessary to effectuate a transfer of the original manufacturer's warranties for the vehicles to Marysville, as authorized and required by the manufacturer. Marysville agrees that Edmonds will provide no further warranty or record, including but not limited to service and maintenance records, as part of this Agreement. Section 7. Effective Date. This Agreement shall become effective immediately upon execution by the Parties and filing with the Snohomish County Auditor in accordance with Section 16.A, below, and will remain in effect until the completion of the transfer of title for the vehicles to Marysville and the removal of the vehicles from Edmonds premises. Section 8. Termination. Neither Party may terminate this Agreement after the effective date set forth above. Section 9. Indemnification and Hold Harmless Agreement. Marysville agrees to protect, indemnify and save Edmonds, its officials, officers, employees, and agents harmless from and against any and all injury or damage to the City, its officials, officers, employees, agents or property, and also from and against all claims, demands, and causes of action of every kind and character arising directly or indirectly, or in any way incident to or in connection with the terms of this Agreement. Marysville specifically waives any immunity that it may have with respect to, but only to, the limited extent necessary to indemnify Edmonds, its officials, officers, employees, and agents under this Agreement. Marysville further agrees to fully indemnify Edmonds, its officials, officers, employees, and agents from and against any and all costs of defending any such claim or demand to the end that Edmonds is held harmless therefrom. Section 10. Integration. This document, together with the attached Exhibit A, constitutes the entire embodiment of the agreement between the Parties and, unless modified in writing by an amendment executed by the Parties hereto, shall be implemented only as described herein. 2 Packet Pg. 127 8.1.a Section 11. Non -waiver. Waiver by either Party of any provision of this Agreement shall not be deemed to constitute a waiver of any other provision. Section 12. Insurance. Each Party will maintain its own insurance and/or self-insurance for its liabilities from damage to property and/or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance, or lack, of insurance and/or self-insurance will not limit the liability of the indemnifying Party to the indemnified Party. Section 13. Governing Law and Venue. This Agreement will be governed by the laws of the State of Washington. Any action arising out of this Agreement will be brought in Snohomish County Superior Court. Section 14. No Employment Relationship Created. The Parties agree that nothing in this Agreement will be construed to create an employment relationship between Marysville and any officer, employee, agent, or representative Edmonds, or between Edmonds and any officer, employee, agent, or representative of Marysville. Section 15. No Third-Partights. This Agreement is intended for the sole and exclusive benefit of the Parties hereto and no third -parry rights are created by this Agreement. Section 16. Miscellaneous. A. Duty to File Agreement with County Auditor. Marysville shall, within five (5) days of execution by the Parties, file this Interlocal Agreement with the Snohomish County Auditor. B. No Separate Entity. The Parties agree that no separate legal or administrative entity is necessary to carry out this Agreement. C. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either Party in connection with the performance of this Agreement will remain the sole property of such Party, and the other Party will have no interest therein. D. Administrators. Each Party to this Agreement will designate an individual ("Administrator"), which may be designated by title or position, to oversee and administer that Party's participation in this Agreement. The Parties' initial Administrators will be: Edmonds' Administrator: Marysville's Administrator: Carl Rugg, Fleet Manager [Name, Title] 7110 210th St SW [Address] Edmonds, WA 98020 [City, State, Zip] Carl.Rugggedmondswa.gov [Email address] Either Party may change its Administrator at any time by delivering written notice of such Party's new Administrator to the other Party. E. Notices. All notices that are given by any Party pursuant to this Agreement will be in writing and will be delivered either in -person, by United States mail, or by electronic mail (email) to the applicable Administrator designated by the Party under subsection D, above. 3 Packet Pg. 128 8.1.a Notice delivered in person will be deemed given when accepted by the recipient. Notice by United States mail will be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, at the addresses set forth in Section D above. Notice delivered by email will be deemed given as of the date and time sent; provided that: (1) the sender does not receive any failure of delivery notice; and (2) any notice by email sent on a day other than a business day will be deemed effective on the first business day after being sent. DATED this CITY OF EDMONDS Mike Rosen, Mayor day of ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM ONLY: 2025. CITY OF MARYSVILLE Jon Nehring, Mayor ATTEST/AUTHENTICATED: City Clerk APPROVED AS TO FORM ONLY: City of Edmonds, Office of the City Attorney City of Marysville, Office of the City Attorney 0 Packet Pg. 129 8.1.a EXHIBIT A LIST OF PERSONAL PROPERTY SUBJECT TO TRANSFER OF OWNERSHIP BETWEEN THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE Personal Property Description: Five (5) 2023 Ford Explorer Police Utility Interceptors as listed below: 2023 Ford Explorer PIU 1FM5K8AB2PGB37680 2023 Ford Explorer PIU 1FM5K8AB2PGB38957 2023 Ford Explorer PIU 1FM5K8AB8PGB56136 2023 Ford Explorer PIU 1FM5K8AB3PGB56366 2023 Ford Explorer PIU 1FM5K8ABXPGB56008 Each vehicle is outfitted with police equipment including lights, sirens, partitions, ballistic panels, prisoner transport seats, center consoles, radios, and rear cargo storage compartments. The consideration paid for the vehicles does not include vinyl decal applications, fleet key reconfiguration, if necessary, or computer docking stations. Each of these vehicles has a 5 Year/60,000 Mile powertrain and 3 Year/36,000 Mile bumper to bumper warranty from Ford Motor Company with a delayed warranty start date of August 2024. Consideration: The sale price per vehicle is Eighty -Two Thousand Dollars ($82,000.00). Sales tax shall be paid by Marysville directly to the Department of Licensing when tax, title, and registration is completed. Marysville shall provide the agreed consideration for these vehicles to Edmonds in a one-time lump sum payment of Four Hundred Ten Thousand Dollars ($410,000.00) within ten (10) business days of the effective date of this Agreement. Transfer of vehicle titles shall take place after receipt of payment and removal of the vehicles from Edmonds premises shall take place thereafter. 5 Packet Pg. 130 9.1 City Council Agenda Item Meeting Date: 03/11/2025 Authorization for Mayor to Sign Interlocal Agreement with the City of Marysville for Surplus Vehicle Sale Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History In September 2024, the City entered into discussion with Marysville regarding interest in police vehicles the City of Edmonds was intending to offer for sale in surplus. Considering the value of each of the vehicles intended for sale, an Interlocal Agreement was drafted to initiate the process. Under the Washington Intergovernmental Disposition of Property (Chapter 39.33), the City can enter into an agreement with another municipality on mutually agreed upon terms. Further consideration Under the Washington Intergovernmental Disposition of Property (Chapter 39.33, section 020), requires the City to hold a "disposal of surplus property" hearing. Staff Recommendation Authorize the mayor to sign an Interlocal Agreement with City of Marysville for the sale of surplus vehicles. Narrative An Interlocal Agreement between the City of Edmonds and the City of Marysville was prepared to authorize the municipalities to transact a surplus vehicle sale. All parties are amenable to this agreement. The City of Edmonds is in possession of Five (5) 2023 Ford Explorer Police Utility Interceptors it intends to sell as surplus vehicles. City of Marysville is eager to purchase these surplus vehicles. Each vehicle is fully outfitted with police equipment and their original powertrain warranties and valued at Eighty -Two Thousand Dollars ($82,000.00) each. A one-time lump sum payment of Four Hundred Ten Thousand Dollars ($410,000.00) has been negotiated in the terms and will be due within ten (10) business days of the date of the agreement. The Interlocal Agreement document is approved as to form by the City's Attorney. The Public Hearing will precede authorization and is scheduled at the 6:00 p.m., March 11, 2025 Council Meeting. Attachments: draft—Interlocal Agreement_Marysville_Surplus Vehicle Sales_Feb2025 Packet Pg. 131 9.1.a INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE FOR THE SALE OF SURPLUS VEHICLES THIS INTERLOCAL AGREEMENT ("Agreement") is entered into by and between the City of Edmonds, Washington ("Edmonds") and the City of Marysville, Washington ("Marysville") (individually, a "Party" and collectively, the "Parties") as of the date entered below. RECITALS WHEREAS, Chapter 39.33 RCW authorizes municipalities to sell personal property to other municipalities on such terms and conditions as may be mutually agreed upon by the proper authorities of the municipalities concerned; and WHEREAS, Edmonds has five (5) 2023 Ford Explorer Police Utility Interceptors that it has determined are surplus to its needs; and WHEREAS, RCW 39.33.020 requires Edmonds to hold a public hearing before disposing of surplus property with an estimated value of more than fifty thousand dollars; and WHEREAS, Edmonds has held the required public hearing regarding the disposal of the vehicles referenced above, each of which has an estimated value of over fifty thousand dollars; and WHEREAS, Marysville wishes to purchase these vehicles and Edmonds wishes to transfer ownership of the vehicles to Marysville upon receipt of consideration therefor; and WHEREAS, the Parties have agreed to a sales price for each vehicle that they have determined to be its true and full value; and WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their respective rights and obligations regarding the sale of these vehicles; and WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve Edmonds' entry into this Agreement; and WHEREAS, the City Council of the City of Marysville has taken appropriate action to approve Marysville's entry into this Agreement, if necessary; NOW, THEREFORE, in consideration of the terms, conditions and covenants contained herein, Edmonds and Marysville agree as follows: TERMS Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement under which Edmonds will transfer, as is and without additional warranty, ownership of the vehicles listed in Exhibit A, attached hereto and incorporated herein by this reference, to Marysville for the agreed price. This Agreement shall be interpreted in furtherance of this purpose. 1 Packet Pg. 132 9.1.a Section 2. Responsibilities of the Parties. The responsibilities of the Parties shall include reasonable cooperation to accomplish the above -mentioned objective of this Agreement. Section 3. Consideration. Marysville shall pay to Edmonds the purchase price of the vehicles as set forth in Exhibit A, and upon receipt of payment, Edmonds shall take all necessary steps to transfer title to the vehicles listed in Exhibit A to Marysville. Marysville agrees to accept the vehicles as is, without records or any form of warranty other than that set forth in Section 6, below. Section 4. Transfer of Ownership. Transfer of the ownership of the personal property listed in Exhibit A, including the transfer of title and the removal of the vehicles from Edmonds premises, shall be administered jointly by Edmonds and Marysville under the supervision of Edmonds' Fleet Manager, Carl Rugg, and Marysville's [title and name]. The transfer of ownership shall occur subsequent to this Agreement becoming effective and shall be complete when Marysville takes title to the vehicles and takes possession and removes the personal property listed in Exhibit A from Edmonds premises. All costs relating to the transfer of title and to removing the personal property shall be borne by Marysville. Section 5. Acquisition, Holding and Disposition of Personal Property. No real or personal property, other than that listed in Exhibit A, shall be acquired, held or disposed of by the Parties. After the consummation of the transfer of ownership of the personal property that is subject to this Agreement, Marysville shall hold and dispose of the same without restriction from Edmonds. Marysville shall be responsible for coordinating with Sno911 to reassign and reprogram the police radios equipped in each vehicle. Section 6. Warrqp1y. Edmonds agrees to take all reasonable steps necessary to effectuate a transfer of the original manufacturer's warranties for the vehicles to Marysville, as authorized and required by the manufacturer. Marysville agrees that Edmonds will provide no further warranty or record, including but not limited to service and maintenance records, as part of this Agreement. Section 7. Effective Date. This Agreement shall become effective immediately upon execution by the Parties and filing with the Snohomish County Auditor in accordance with Section 16.A, below, and will remain in effect until the completion of the transfer of title for the vehicles to Marysville and the removal of the vehicles from Edmonds premises. Section 8. Termination. Neither Party may terminate this Agreement after the effective date set forth above. Section 9. Indemnification and Hold Harmless Agreement. Marysville agrees to protect, indemnify and save Edmonds, its officials, officers, employees, and agents harmless from and against any and all injury or damage to the City, its officials, officers, employees, agents or property, and also from and against all claims, demands, and causes of action of every kind and character arising directly or indirectly, or in any way incident to or in connection with the terms of this Agreement. Marysville specifically waives any immunity that it may have with respect to, but only to, the limited extent necessary to indemnify Edmonds, its officials, officers, employees, and agents under this Agreement. Marysville further agrees to fully indemnify Edmonds, its officials, officers, employees, and agents from and against any and all costs of defending any such claim or demand to the end that Edmonds is held harmless therefrom. Section 10. Integration. This document, together with the attached Exhibit A, constitutes the entire embodiment of the agreement between the Parties and, unless modified in writing by an amendment executed by the Parties hereto, shall be implemented only as described herein. 2 Packet Pg. 133 9.1.a Section 11. Non -waiver. Waiver by either Party of any provision of this Agreement shall not be deemed to constitute a waiver of any other provision. Section 12. Insurance. Each Party will maintain its own insurance and/or self-insurance for its liabilities from damage to property and/or injuries to persons arising out of its activities associated with this Agreement as it deems reasonably appropriate and prudent. The maintenance, or lack, of insurance and/or self-insurance will not limit the liability of the indemnifying Party to the indemnified Party. Section 13. Governing Law and Venue. This Agreement will be governed by the laws of the State of Washington. Any action arising out of this Agreement will be brought in Snohomish County Superior Court. Section 14. No Employment Relationship Created. The Parties agree that nothing in this Agreement will be construed to create an employment relationship between Marysville and any officer, employee, agent, or representative Edmonds, or between Edmonds and any officer, employee, agent, or representative of Marysville. Section 15. No Third-Partights. This Agreement is intended for the sole and exclusive benefit of the Parties hereto and no third -parry rights are created by this Agreement. Section 16. Miscellaneous. A. Duty to File Agreement with County Auditor. Marysville shall, within five (5) days of execution by the Parties, file this Interlocal Agreement with the Snohomish County Auditor. B. No Separate Entity. The Parties agree that no separate legal or administrative entity is necessary to carry out this Agreement. C. Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either Party in connection with the performance of this Agreement will remain the sole property of such Party, and the other Party will have no interest therein. D. Administrators. Each Party to this Agreement will designate an individual ("Administrator"), which may be designated by title or position, to oversee and administer that Party's participation in this Agreement. The Parties' initial Administrators will be: Edmonds' Administrator: Marysville's Administrator: Carl Rugg, Fleet Manager [Name, Title] 7110 210th St SW [Address] Edmonds, WA 98020 [City, State, Zip] Carl.Rugggedmondswa.gov [Email address] Either Party may change its Administrator at any time by delivering written notice of such Party's new Administrator to the other Party. E. Notices. All notices that are given by any Party pursuant to this Agreement will be in writing and will be delivered either in -person, by United States mail, or by electronic mail (email) to the applicable Administrator designated by the Party under subsection D, above. 3 Packet Pg. 134 9.1.a Notice delivered in person will be deemed given when accepted by the recipient. Notice by United States mail will be deemed given as of the date the same is deposited in the United States mail, postage prepaid, and addressed to the Administrator, at the addresses set forth in Section D above. Notice delivered by email will be deemed given as of the date and time sent; provided that: (1) the sender does not receive any failure of delivery notice; and (2) any notice by email sent on a day other than a business day will be deemed effective on the first business day after being sent. DATED this CITY OF EDMONDS Mike Rosen, Mayor day of ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM ONLY: 2025. CITY OF MARYSVILLE Jon Nehring, Mayor ATTEST/AUTHENTICATED: City Clerk APPROVED AS TO FORM ONLY: City of Edmonds, Office of the City Attorney City of Marysville, Office of the City Attorney 0 Packet Pg. 135 9.1.a EXHIBIT A LIST OF PERSONAL PROPERTY SUBJECT TO TRANSFER OF OWNERSHIP BETWEEN THE CITY OF EDMONDS AND THE CITY OF MARYSVILLE Personal Property Description: Five (5) 2023 Ford Explorer Police Utility Interceptors as listed below: 2023 Ford Explorer PIU 1FM5K8AB2PGB37680 2023 Ford Explorer PIU 1FM5K8AB2PGB38957 2023 Ford Explorer PIU 1FM5K8AB8PGB56136 2023 Ford Explorer PIU 1FM5K8AB3PGB56366 2023 Ford Explorer PIU 1FM5K8ABXPGB56008 Each vehicle is outfitted with police equipment including lights, sirens, partitions, ballistic panels, prisoner transport seats, center consoles, radios, and rear cargo storage compartments. The consideration paid for the vehicles does not include vinyl decal applications, fleet key reconfiguration, if necessary, or computer docking stations. Each of these vehicles has a 5 Year/60,000 Mile powertrain and 3 Year/36,000 Mile bumper to bumper warranty from Ford Motor Company with a delayed warranty start date of August 2024. Consideration: The sale price per vehicle is Eighty -Two Thousand Dollars ($82,000.00). Sales tax shall be paid by Marysville directly to the Department of Licensing when tax, title, and registration is completed. Marysville shall provide the agreed consideration for these vehicles to Edmonds in a one-time lump sum payment of Four Hundred Ten Thousand Dollars ($410,000.00) within ten (10) business days of the effective date of this Agreement. Transfer of vehicle titles shall take place after receipt of payment and removal of the vehicles from Edmonds premises shall take place thereafter. 5 Packet Pg. 136 9.2 City Council Agenda Item Meeting Date: 03/11/2025 2024 Transportation Benefit District Report Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History Pursuant to Ordinance 3707, and codified in Chapter 3.65 of the Edmonds Municipal Code, the Edmonds City Council established a Transportation Benefit District in November, 2008, with geographical boundaries coincident with its corporate city limits as they then existed, along with any future changes resulting from future annexations. The 2015 State Legislature adopted Second Engrossed Substitute Senate Bill 2ESBB 5987 authorizing the assumption of control over a TBD by a city with the same boundaries as the TBD, which became effective in July, 2015. Pursuant to Ordinance 4053, as codified in Chapter 3.65 of the Edmonds Municipal Code, the City of Edmonds City Council assumed the rights powers, functions, and obligations of the Transportation Benefit District Board in December, 2016, one of which is to produce and deliver an annual report regarding the operations of the district. November, 2019 - Initiative 976 passed by a statewide margin of 53% to 47%, but was rejected by Edmonds voters 56% to 44%. 1-976 would have rolled back all local car tab fee increases in excess of $30/vehicle along with other modifications to the authorizing language. An immediate injunction was granted which allowed for the continued collection of licensing fees. Ultimately, the initiative was ruled unconstitutional by Washington State Supreme Court. In 2023, the city added, effective in 2024 a second $20 to the local license fee, bringing the total to $40/registered vehicle. Staff Recommendation Accept the report. Forward for required publication and filing by the City Clerk. Narrative The City of Edmonds must publish the results of its Transportation Benefit District (TBD) operations. The city receives local license fees on vehicles within the jurisdictional limits of the City of Edmonds. These collected funds are expended for street maintenance, preservation, and operation of the street transportation system within the City's boundaries. TBD-funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk maintenance, and traffic signal maintenance and repair. Eligible costs are outlined in Ordinance 4053, and do not encompass all of the city's costs for street maintenance (fund 111). Packet Pg. 137 9.2 In 2024, the TBD received $1,199,155 in revenue from local license fees. These collected funds are authorized to be spent only for street maintenance, preservation, and signal system maintenance within the City's boundaries (Ordinance 4053). The Street Fund also receives approximately $630,000 from State Gas Tax receipts and $440,000 from the General Fund. The publishing of this report fulfills the requirement within RCW 36.73.160(2), in which, the district shall issue an annual report, indicating the status of transportation improvement costs, transportation improvement expenditures, revenues, and construction schedules, to the public and to newspapers of record in the district. Attachments: 2024 TBD Statement 2024 TBD Presentation PHW March2025 Packet Pg. 138 9.2.a Schedule of Revenues, Expenditures and Changes in Fund Balance Transportation Benefit District January 1, 2024 through December 31, 2024 (Unaudited Cash Basis) Revenues $40 Vehicle Registration Fee 1,199,155 Total Revenues 1,199,155 Expenditures Road Maintenance (includes repairs, patching, crack sealing) Labor & Benefits 195,808 Supplies 19,768 Traffic Control Labor & Benefits 296,060 Supplies 122,270 Vehicle Charges 209,151 Excess Transferred to Street Fund 356,099 Total Expenditures 1,199,155 Net Change in Fund Balances - Fund Balances - Beginning - Fund Balances - Ending - Packet Pg. 139 9.2.b C� M Q) O �_ E E V o .— U M ULf) o un +J o 4-, ._ o ul U CO CY CO � o ._ n u 0 D Q o E V 9.2.b c M ro O o 0 0 0 0 0 0 0 o o o o o o O N ri) N 'i N O c N N N ci Ln 06 N C O N Ln Ol O O N I m H �-o �-D Cr D O O O O O rl c I c r c H N N M C'r rB O O O p O p O O N N N ON ON O O O O O O O ro N N N N N N N N N QJ Q) U QJ � O a- d O E -�t O bc� U u O a--+ � Q) � O m � � Q) O Qn Cn v 0 0 v N C NN a--) QJ 1 +- N Ln L U 7D -0 Cj O t QJ U O = O Q O rB U ro Ln > C N > i, O cn —_ N +p U Ln E D Co CL O L1J R3 O 00 O V) 0 O N C 0 iA 1lm Packet Pg. 141 9.2.b 'a N C O N � r a� c c�a o E 0 O. m ;� U W C p Co O LL Cm C C O O y > 0 Co w a W 0CM 3 C QN c. 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Additional updates are planned for later in the year to clarify or improve how existing codes work and/or to meet other state requirements. Staff Recommendation Consider new activities and information that are being planned around the topics of: (a) neighborhood centers and hubs; and (b) middle housing (a term that relates to the state reqruirement to allow at least two units per lot in residential zones). Narrative Community events and information are important for the code updates that are being developed. Staff's current focus is on two major code updates: (1) Neighborhood centers and hubs; and (2) Middle housing. Adoption of these is scheduled for the first half of 2025. Upcoming Events The next big public event will be an online open house on March 13, 6:00 to 7:30 pm. Note: our city agenda memo system does not easily allow hyperlinks, so here is a description for how to register or participate in the event: Go to the City website; then to "Planning and Development Department":, then to "Planning Division"; then to "2025 Code Updates". Near the top of the page is a link to the "Online Open House" and a "here" button that allows people to register or join the meeting. The online open house will address both "Middle Housing" and "Neighborhood Centers and Hubs". Events after that include nine walking tours (called "Walk and Talks") later this month, specifically for neighborhood centers and hubs. The tours are to further understand on -the -ground features and get neighborhood input about each of the nine centers and hubs that were adopted into the Comprehensive Plan. Here are the neighborhoods and dates: March 27: Westgate, 10 a.m; West Edmonds Way, 12:00 pm; Firdale Village, 2:00 pm. March 28: Five Corners, 10 am; Medical District Expansion, 12:00 pm; South Lake Ballinger, 2:00 pm March 31: Maplewood, 10:00 am; East Seaview, 12:00 pm; North Bowl, 2:00 pm. Packet Pg. 145 9.3 Note: People are encouraged to register ahead (online) so staff can plan accordingly. Neighborhood centers and hubs are meant to encourage small-scale commercial and multifamily uses that will mix in with existing homes and businesses. An interim ordinance is in effect for these areas but a longer -term ordinance will be drafted that may have some differences for use, design, or other things to reflect the different characteristics of these areas. Website The City's website for code updates has been enhanced. It now includes more information. For Neighborhood Centers and Hubs: Overview information Interim ordinance summary Interactive Map showing the extent of each center and hub Map comparing 2020 zoning and upcoming zoning changes per 2024 future land use FAQs Comment form for public to provide input Option to send pictures to share their thoughts Schedule For Middle Housing: Overview State requirements Map showing where all it is applicable State's model ordinance Comparison of State's Model Ordinance to current City Code FAQs Link to Comment form for public input Other Events Other public meetings will be held on these and other 2025 Code Update topics. See attachment for a partial draft list. Next Up At the March 11 City Council, staff plans to demonstrate the new website and provide any other updated information. Attachments: Partial.Code.Updates.Schedule. Draft. List Packet Pg. 146 9.3.a March 3, 2025 DRAFT Tentative List of Meeting Dates Note: This information is being refined and subject to change. March 2025 March 11th - City Council Update: • Middle Housing • Centers & Hubs March 12th - Planning Board Discussion: • Design Review • Centers & Hubs March 13th - Online Open House • Middle Housing • Centers & Hubs March 25th - City Council Discussion: • Middle Housing March 26th - Planning Board Step Housing Discussion: • Middle Housing • Other Amendments March 27th - Walk & Talk • Westgate • West Edmonds Way • Firdale March 28th - Walk & Talk • Five Coners • Medical District Expansion • Soth Lake Ballinger March 31It - Walk & Talk • Maplewood • East Seaview • North Bowl April 2025 April9th - Packet Pg. 147 9.3.a • Public Hearing Centers & Hubs • Planning Board Discussion o Other Amendments April 15' - City Council Committee Update • Middle Housing • Centers & Hubs • Revised STEP Ordinance April 1611 - Planning Board Special Meeting • Code Updates April 21st- • Public Hearing o STEP Ordinance • Council Action o STEP Ordinance April 23d _ • Public Hearing o Middle Housing • Planning Board Recommendation o Design Review May 2025 May 5th - In- Person Open House • Middle Housing • Centers & Hubs May 6th - City Council Update o Design Review May 13' - City Council Update o Centers & Hubs May 14' - Planning Board • Recommendation o Centers & Hubs • Discussion o Other Amendments May 28th - Planning Board Recommendation • Middle Housing • Other Amendments June 2025 June 3rd - Public Hearing • Centers & Hubs • Design Review Packet Pg. 148 9.3.a June 1011 - City Council • Action o Centers & Hubs o Design Review • Update o Middle Housing o Other Amendments June 17t" - City Council Committee Update • Code Updates June 24t" - Public Hearing • Middle Housing • Design Review Packet Pg. 149 9.4 City Council Agenda Item Meeting Date: 03/11/2025 Local Government Investment Pool Resolution Staff Lead: Richard Gould Department: Administrative Services Preparer: Scott Passey Background/History The Washington Administrative Code (WAC) requires that each local government investing in the LGIP pass a resolution naming the "authorized individuals" to authorize all amendments, changes or alterations to the account. The attached resolution names the Finance Director and Mayor as authorized individuals. Staff Recommendation Approval of the attached Resolution, authorizing investment of the City of Edmonds monies in the Local Government Investment Pool (LGIP). Narrative The City has been investing surplus funds in the Washington State Local Government Investment Pool (LGIP) for several years. All local governments who invest money in the LGIP are required to have a Council Resolution approving the investments, and to designate authorized individuals to administer the investments. The past resolutions have named the Finance Director and their direct name. We were informed by the LGIP staff that we can also list only the title and we can include more than one. We included the Finance Director title along with Mayor title. Attachments: LGIP Resolution 2025 Packet Pg. 150 9.4.a RESOLUTION AUTHORIZING INVESTMENT OF THE CITY OF EDMONDS, WASHINGTON MONIES IN THE LOCAL GOVERNMENT INVESTMENT POOL WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal of money by an authorized governmental entity for purposes of investment by the Office of the State Treasurer; and WHEREAS, from time to time it may be advantageous to the authorized governmental entity, the City of Edmonds, the "governmental entity', to contribute funds available for investment in the LGIP; and WHEREAS, the investment strategy for the LGIP is set forth in its policies and procedures; and WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of the governmental entity shall be first duly authorized by the Finance Director, the Mayor, the "governing body" or any designee of the governing body pursuant to this resolution, or a subsequent resolution; and WHEREAS the governmental entity will cause to be filed a certified copy of said resolution with the Office of the State Treasurer; and WHEREAS the governing body and any designee appointed by the governing body with authority to contribute or withdraw funds of the governmental entity has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP; and WHEREAS, the governing body attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of governmental entity monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein. NOW THEREFORE, BE IT RESOLVED that the governing body does hereby authorize the contribution and withdrawal of governmental entity monies in the LGIP in the manner prescribed by law, rule, and prospectus. BE IT FURTHER RESOLVED that the governing body has approved the Local Government Investment Pool Authorization Form (Form) as completed by an Accountant or Senior Accountant, and incorporates said form into this resolution by Updated 2018 Packet Pg. 151 9.4.a reference and does hereby attest to its accuracy. BE IT FURTHER RESOLVED that the governmental entity designates the City of Edmonds Finance Director and Mayor, the "authorized individuals" to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the governmental entity. BE IT FURTHER RESOLVED that this delegation ends upon the written notice, by any method set forth in the prospectus, of the governing body that the authorized individual has been terminated or that his or her delegation has been revoked. The Office of the State Treasurer will rely solely on the governing body to provide notice of such revocation and is entitled to rely on the authorized individual's instructions until such time as said notice has been provided. BE IT FURTHER RESOLVED that the Form as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual shall remain in effect after revocation of the authorized individual's delegated authority, except to the extent that the authorized individual whose delegation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or alterations shall be made to the Form or any other documentation until the entity passes a new resolution naming a new authorized individual; and BE IT FURTHER RESOLVED that the governing body acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer. In addition, the governing body agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP and that said individuals will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. PASSED AND ADOPTED by the of the State of Washington on this day of 20 SIGNATURE TITLE SIGNATURE TITLE Updated 2018 Packet Pg. 152