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2025-03-25 Council Packet
Agenda Edmonds City Council REGULAR MEETING COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MARCH 25, 2025, 6:00 PM Edmonds City Council Agenda March 25, 2025 Page 1 REGULAR COUNCIL MEETINGS ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. TO ATTEND VIRTUALLY, CLICK ON OR PASTE THE FOLLOWING ZOOM MEETING LINK INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM.US/J/95798484261 BY PHONE: +1 253 215 8782 WEBINAR ID: 957 9848 4261 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. 3. ROLL CALL 4. PRESENTATIONS 1. Resolution in Support and Recognition of Women's History Month (5 min) 2. Annual Joint Meeting - South County Fire Board of Commissioners (45 min) 3. Municipal Court Annual Report (25 min) 4. Mayor's Finance Update (10 min) 5. APPROVAL OF THE AGENDA 6. AUDIENCE COMMENTS THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL- UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. 7. RECEIVED FOR FILING Edmonds City Council Agenda March 25, 2025 Page 2 1. Claim for Damages for filing (0 min) 2. Written Public Comments (0 min) 3. Outside Boards and Committee Reports (0 min) 8. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes March 11, 2025 2. Approval of Council Committee B Meeting Minutes March 18, 2025 3. Approval of Council Special Meeting Minutes March 18, 2025 4. Approval of claim checks - correction from 3/11/25 meeting agenda. 5. Approval of claim checks and wire payments. 6. Approval of payroll and benefit checks, direct deposit and wire payments. 7. Resolution in Support and Recognition of Women's History Month 8. Mathay Ballinger Park Shelter Grant Acceptance 9. Approval of Amendment PSA for Phase 13 Sewer Replacement 10. Approval of PSA with BHC to provide design services for Phase 6 Stormwater Replacement Project 11. Approval of Supplemental PSA for Phase 16 Waterline Replacement Project 9. COUNCIL BUSINESS 1. ERP update 2025.03 (15 min) 2. 2025 Comprehensive Plan Amendment Ideas to Study (40 min) 3. Design Review Objectives and Key Issues (20 min) 10. COUNCIL COMMENTS 11. MAYOR'S COMMENTS ADJOURNMENT City Council Agenda Item Meeting Date: 03/25/2025 Resolution in Support and Recognition of Women's History Month Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History The National Women's History Alliance(NWHA) established March as National Women's History Month, after first being official recognized as Women's History Week by Congressional resolution in 1981, and then expanded in 1987 to the entire month. Recommendation Present resolution. Narrative From the NWHA website: As we celebrate Women’s History Month 2025 with the theme, "Moving Forward Together! Women Educating & Inspiring Generations," we will continue to advocate, educate, and build a more inclusive future. Attachments: 3.18.2025 A RESOLUTION OF THE EDMONDS CITY COUNCIL IN SUPPORT AND IN RECOGNITION OF WOMEN 4.1 Packet Pg. 3 RESOLUTION NO: _____ A RESOLUTION OF THE EDMONDS CITY COUNCIL IN SUPPORT OF AND IN RECOGNITION OF WOMEN’S HISTORY MONTH WHEREAS, this year, 2025, marks the 105th anniversary of the ratification of the 19th amendment to the United States Constitution, guaranteeing and protecting women’s right to vote; and WHEREAS, American women have been and still are leaders in all sectors and facets of life, not only in securing their own rights of suffrage, liberty, and equal opportunity, but also in the movements for abolition, emancipation, industrial labor, civil rights, peace, and in defense of our nation and democracy; and WHEREAS, locally, nationally, and internationally, women of every race, age, and cultural background have made historic contributions to the growth, stability, and strength of our communities in countless recorded and unrecorded ways; and WHEREAS, the gender pay gap continues to persist for employed women, on average for full- time workers by approximately $18,616 a year as of 2023 in Washington State, which is the second worst in the nation. The wage gap for women of color is significantly greater with Black women earned $28,400 less, and Latina women earned $35,400 less than white, non-Hispanic men; and WHEREAS, women across in Edmonds and across our country continue to be instrumentally important in the lives of their families, friends, co-workers, neighborhoods, and our community, our businesses, our economy, our government, and more, through their diligence and intentional efforts; and WHEREAS, the National Women’s History Alliance proudly established March 2025 as National Women’s History Month, ensuring diverse women’s voices and contributions are recognized and celebrated; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDMONDS WASHINGTON THAT: Section 1. The Edmonds City Council adopts this resolution to express its official position in support of Women’s History Month. Section 2. The City of Edmonds pledges to be a supportive community for the equal rights of all women. 4.1.a Packet Pg. 4 At t a c h m e n t : 3 . 1 8 . 2 0 2 5 A R E S O L U T I O N O F T H E E D M O N D S C I T Y C O U N C I L I N S U P P O R T A N D I N R E C O G N I T I O N O F W O M E N ( R e s o l u t i o n i n RESOLVED this ____ day of March 2025. CITY OF EDMONDS ______________________________ MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 4.1.a Packet Pg. 5 At t a c h m e n t : 3 . 1 8 . 2 0 2 5 A R E S O L U T I O N O F T H E E D M O N D S C I T Y C O U N C I L I N S U P P O R T A N D I N R E C O G N I T I O N O F W O M E N ( R e s o l u t i o n i n City Council Agenda Item Meeting Date: 03/25/2025 Annual Joint Meeting - South County Fire Board of Commissioners Staff Lead: Fire Services Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation N/A Narrative Tonight, per the interlocal agreement, the Commissioners of the South County Fire will join the City Council to discuss any items of mutual interest related to the provision of fire and rescue services. Attachments: South County Fire 2024 Annual Report 4.2 Packet Pg. 6 4.2.a Packet Pg. 7 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 8 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 9 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) • • • • 4.2.a Packet Pg. 10 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) • • • • 4.2.a Packet Pg. 11 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 12 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 13 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 14 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 15 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 16 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 17 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 18 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) • • • • • 4.2.a Packet Pg. 19 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 20 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 21 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 16 4.2.a Packet Pg. 22 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 17Source: Snohomish County 911 data 2020 2021 2022 2023 2024 4.2.a Packet Pg. 23 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 24 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) • • • • 4.2.a Packet Pg. 25 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 2020 2021 2022 2023 2024 2020 2021 2022 2023 2024 4.2.a Packet Pg. 26 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) • • • 2020 2021 2022 2023 2024 2020 2021 2022 2023 2024 4.2.a Packet Pg. 27 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) • • • ▪ ▪ 4.2.a Packet Pg. 28 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) Mountlake Terrace Lynnwood RFA 4.2.a Packet Pg. 29 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) • • • 4.2.a Packet Pg. 30 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) Station 16 Station 17 Station 20 4.2.a Packet Pg. 31 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 32 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) Other Required Metrics Edmonds Billed Edmonds collected Esperance Billed Esperance collected 2020 $2,164,260 $896,643 $85,807 $34,927 2021 $2,314,119 $870,562 $68,059 $27,601 2022 $2,500,700 $995,040 $79,605 $33,188 2023 $2,689,951 $1,154,454 $71,805 $31,865 2024 $2,697,216 $1,282,251 $91,841 $52,257 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 0 20 40 60 80 100 120 2020 2021 2022 2023 2024 0 2000 4000 6000 8000 10000 12000 14000 2020 2021 2022 2023 2024 4.2.a Packet Pg. 33 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) Turnout time in Standards of Cover Turnout time in contract First arriving engine company to a fire Full first-alarm assignment at residential fire Full first-alarm assignment at commercial fire BLS response ALS response Standard 2022 2023 2024 4.2.a Packet Pg. 34 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 35 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) 4.2.a Packet Pg. 36 At t a c h m e n t : S o u t h C o u n t y F i r e 2 0 2 4 A n n u a l R e p o r t ( A n n u a l J o i n t M e e t i n g - S o u t h C o u n t y F i r e B o a r d o f C o m m i s s i o n e r s ) City Council Agenda Item Meeting Date: 03/25/2025 Municipal Court Annual Report Staff Lead: Judge Neil Weiss and Court Administrator Uneek Maylor Department: Municipal Court Preparer: Scott Passey Background/History The Municipal Court presents to Council in the Spring of each year an overview regarding court operations. Staff Recommendation No Action to be taken by Council. Narrative Judge neil Weiss and Court Administrator Uneek Maylor will be presenting the Municipal Court Annual Report. Attachments: 2025 State of the Court Report 2025 State of the Court Address 4.3 Packet Pg. 37 1 2025 STATE OF THE COURT EDMONDS MUNICIPAL COURT March 25, 2025 4.3.a Packet Pg. 38 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 2 Introduction The Edmonds Municipal Court serves the City of Edmonds by providing fair, impartial, and accessible justice for all court users. The Court is dedicated to upholding its mission: Providing the Community Access to Justice with Respect and Integrity. This mission guides all aspects of court operations, ensuring that justice is administered fairly while considering individual circumstances. This report highlights key aspects of the Court’s activities, recent developments, and ongoing initiatives. The following sections provide an overview of the Court’s role, operational improvements, and significant projects: I. The Role of the Municipal Court – An overview of the Court’s responsibilities and functions within the City of Edmonds. II. Newly Implemented Updates – Enhancements to scheduling, technology, and procedures designed to improve court accessibility, efficiency, and fairness for all court users. III. Ongoing Projects – Current initiatives focused on correcting past convictions, enhancing communication and accessibility, and fostering community engagement. IV. Ongoing Projects – Community Court – A focused review of Community Court’s evolution, including its transition into two distinct programs: Therapeutic Community Court, which provides structured intervention and support, and Resource Fair Days, designed to connect participants with services in a more flexible setting. V. Select Statistics – Key data points illustrating the Court’s caseload and operational trends. VI. “Prisoner Care Costs” Information – An overview of the legal framework governing mandatory and discretionary incarceration, including rules and statutes related to booking, pre-trial incarceration, and post-conviction sentencing and probation. The Edmonds Municipal Court remains committed to continuous improvement and innovation in the administration of justice. This report serves as a comprehensive review of the Court’s progress and future objectives. I. The Role of Municipal Court a. Judicial Independence and the Separation of Powers Edmonds Municipal Court is part of the judicial branch, operating independently from both the legislative and executive branches of city government. This separation of powers ensures a fair and impartial judiciary that is free from political influence. In Edmonds, the judicial branch consists of Edmonds Municipal Court, while the City Council serves as the legislative body, and the mayor leads the executive branch. Each branch has distinct responsibilities, and the court's role is to interpret and apply the law fairly, ensuring justice is administered with integrity. 4.3.a Packet Pg. 39 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 3 b. The Importance of Courts Municipal courts play a vital role in upholding democracy and fostering public trust in government. Edmonds Municipal Court ensures that individuals receive fair treatment under the law while also maintaining the rule of law and promoting justice. By protecting constitutional rights and fostering transparency, the court plays a key role in maintaining public confidence in legal institutions. c. Court Functions and Responsibilities Edmonds Municipal Court oversees a wide range of cases for city residents. In criminal matters, the court manages pre-trial hearings, trials, post-conviction supervision, and probation monitoring. Additionally, the court handles infractions, including traffic violations, parking infractions, and photo enforcement cases. On the civil side, the court conducts hearings related to vehicle impoundments and determinations of dangerous dogs under city ordinances. Beyond court hearings, Edmonds Municipal Court is responsible for record-keeping, processing payments, answering public inquiries, and providing probation services. Probation officers oversee compliance with court-ordered conditions, offering supervision and structured intervention programs such as Moral Reconation Therapy (MRT). d. Jurisdiction Limitations While Edmonds Municipal Court handles misdemeanor criminal cases, infractions, and limited civil matters, certain legal issues fall outside its jurisdiction. Felony cases, family law disputes, landlord-tenant issues, civil protection orders, and probate matters are all handled in Snohomish County District or Superior Court. II. Newly Implemented Updates Edmonds Municipal Court has introduced several updates to improve accessibility, efficiency, and fairness in court processes. These changes reflect a commitment to ensuring court users have the resources they need while streamlining court operations. a. Pro Se Infraction and Special Set Interpreter Calendar One of the earliest changes implemented during this tenure was the introduction of a designated calendar for interpreter cases, scheduled every two weeks to accommodate both pro se (self-represented) infraction cases and criminal cases requiring language assistance. For individuals handling infractions without an attorney who require an interpreter, this approach provides a more structured and efficient process, preventing repeated advisements and allowing cases to be resolved more effectively. For criminal matters, the interpreter calendar ensures additional time for cases that require language assistance, preventing defendants from feeling rushed when making significant legal decisions. 5 Power to make judgments on law Power to put law into action Power to make & change laws City of Edmonds Figure 1 - City of Edmonds Branches of Government 4.3.a Packet Pg. 40 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 4 By consolidating cases that require interpreters, this approach reduces the overall need for interpreters and associated costs while ensuring clear communication for individuals with limited English proficiency (LEP). This change enhances access to justice while improving operational efficiency. b. Website Enhancements A comprehensive update to the court’s website has improved access to essential court services and information. The front page now provides quick access to critical functions, including payment processing, document uploads, and direct links to Zoom hearings. Other key improvements include: • A new FAQ section addressing common questions for different case types. • A dedicated section for Speed Measuring Device (SMD) certifications, ensuring compliance with court rules. • Updated information regarding the Blake decision and its legal implications for case processing. • Revised details on court rules, community court, probation services, and remote hearing procedures, ensuring that all information remains current. These changes enhance transparency and allow court users to navigate their cases more efficiently. c. Court-Bar Meetings Courts operate under strict rules that prohibit certain types of out-of-court communication regarding cases. However, there remains a need for a structured forum where attorneys and court personnel can discuss non- case-specific administrative and procedural matters. To address this, Edmonds Municipal Court now holds bi-monthly Court-Bar Meetings, providing a space for collaboration on topics such as: • Rule adjustments • Form modifications and best practices • Procedural discussions • Policy updates and court-related changes These meetings promote clarity and consistency, ensuring that attorneys and court personnel are aligned in implementing procedural improvements. d. Infraction Financial Screening Form With changes in state law affecting photo enforcement infractions, certain financial accommodations are now required for individuals receiving needs-based assistance. In response, the court has introduced a financial Figure 2 - Example of Updated Website - FAQ Page 4.3.a Packet Pg. 41 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 5 screening form for individuals appearing in infraction cases. This applies to both photo enforcement and standard infractions. This form allows litigants, if they choose, to provide financial details that help the court determine the most equitable fine assessment. By offering a structured way for individuals to demonstrate financial hardship, Edmonds Municipal Court ensures that fines and penalties are imposed fairly and in accordance with new legal requirements. III. Ongoing Projects a. Blake Vacate Project The Washington Supreme Court's decision in State v. Blake, 197 Wn.2d 170, 481 P.3d 521 (2021), declared Washington’s simple drug possession law unconstitutional, holding that convictions under the statute or similar statutes were void. Edmonds Municipal Court, like other courts, has worked to implement this ruling while balancing its existing caseload and judicial responsibilities. While this work demands significant resources, it is critical to upholding justice and restoring confidence in the fairness of our legal system. To facilitate this process, the Administrative Office of the Courts (AOC) Blake Administrative Vacate Process (BAVP) provides essential support. BAVP prepares motions and orders for courts, helping to streamline the vacate process. BAVP also provides grant funding to assist courts with the increased workload resulting from Blake cases. The process involves several key steps: • BAVP helps prepare a list of cases, along with notifications and case documents. • The hearing is set on the court’s motion, following review and entry of information regarding LFOs. • A notice of hearing is sent to available addresses for affected individuals. • During the hearing, a judge reviews and signs orders to vacate the convictions. • After the court’s action, BAVP mails copies of the signed order to the affected individuals, along with informational materials and resources. While implementing Blake has posed logistical challenges, Edmonds Municipal Court remains committed to fulfilling its duty to correct these convictions, ensuring due process and fairness for all impacted individuals. The first Blake hearing was in March 2025 and is planned to continue for several months until all eligible cases are vacated and dismissed. b. Text & Email Notification Grant & Project Edmonds Municipal Court is utilizing grant funding through AOC’s FY25 Pretrial Task Force Grant to improve court notifications through text and email reminders. Defendants in criminal cases will have access to notification for any upcoming hearings via text and email. The goal of this initiative is to reduce non- appearance rates, lower incarceration rates, and create more equitable outcomes for individuals involved in court proceedings. 4.3.a Packet Pg. 42 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 6 By providing timely reminders for hearings and other court obligations, this project helps individuals stay informed, comply with court requirements, and avoid unnecessary case related arrests. This initiative aligns with broader efforts to improve access to justice and efficiency in case processing. c. Inaugural Edmonds Municipal Court Law Day On May 1, 2025, Edmonds Municipal Court will host its first Law Day, designed to engage middle school students in learning about the role of courts and the legal system. Law Day, a decades-old program implemented by the American Bar Association, is an annual commemoration held on or around May 1st to celebrate the rule of law and cultivate a deeper understanding of the legal system. The Edmonds event will focus on the three branches of government—executive, legislative, and judicial—and their unique responsibilities. Law Day will provide students with an interactive opportunity to explore civic education and develop a deeper understanding of how the courts operate within the broader government framework. By fostering legal awareness at an early stage, Edmonds Municipal Court aims to promote community engagement and public trust in the justice system. IV. Ongoing Projects – Community Court a. Adapting to the Loss of Hwy 99 Space Community Court has undergone significant changes following the loss of its dedicated Neighborhood City Hall space on Highway 99. This shift required a reevaluation of how services are provided to court participants. Rather than being defined by a physical location, Community Court remains an approach to justice that prioritizes access to services, alternatives to traditional sentencing, and structured support for individuals involved in the justice system. The transition has reinforced the idea that Community Court is a method of engagement rather than a place, ensuring continued support for participants despite logistical challenges. One of these adaptations is a transition to a two-prong approach to Community Court engagement – Therapeutic Community Court and Community Court Resource Fair days. b. Therapeutic Community Court Therapeutic Community Court takes a team-based, problem-solving approach to address the root causes of justice system involvement. Unlike traditional courts, which focus on resolving cases through adversarial legal processes, Therapeutic Community Court is collaborative, individualized, and supportive, helping participants succeed through structured engagement rather than punishment. The model is based on evidence-based practices of therapeutic courts (often previously known as drug courts), with adjustments specific for our community and target populations. Key Features of Therapeutic Community Court • Team-Based Decision-Making - The judge, attorneys, case managers, and service providers work together to guide participants through the process. 4.3.a Packet Pg. 43 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 7 • Individualized Plans - Each participant follows a plan tailored to their specific needs, including goals related to housing, employment, mental health, and substance use. • Support over Punishment - The program emphasizes structured guidance, incentives, and interventions over punitive measures. • Flexibility - Requirements, timelines, and interventions adjust based on progress and individual circumstances. Implementation of Other Therapeutic Court Best Practices In addition to these key features, Therapeutic Community Court will also employ the following best practices and evidence-based policies: • Voluntary Participation with Clear Expectations – Participants opt in and commit to engaging in services, with a focus on goal setting and accountability. • Stronger Team Collaboration – Regular pre-court staff meetings ensure that judges, attorneys, case managers, and service providers work together effectively. • More Individualized & Flexible Support – Expanded access to mental health, substance use, housing, and employment services, with adjustments based on individual progress. • Balanced Accountability & Encouragement – A structured framework with phases of progress, incentives for success, and proportionate responses to setbacks. • Tracking Success More Effectively – Improved data collection on outcomes, such as recidivism, to assess program impact and effectiveness. Levels of Support Based on Risk and Needs To enhance its effectiveness, Edmonds Municipal Court has implemented a multi-tier model within Therapeutic Community Court to provide the right level of support for each participant: • Low Need/Low Risk - Participants with stable housing, employment, and minimal barriers receive short-term engagement, connections to community resources, and minimal court involvement. • Medium Need/Medium Risk - Participants facing moderate instability in housing, employment, or behavioral health are provided with structured plans that include service referrals, check-ins, and moderate court oversight. • High Need/High Risk - Participants with severe instability, high risk of recidivism, and complex behavioral health needs receive intensive case management, frequent court check-ins, and strong accountability and support. Edmonds Municipal Court is working with the Administrative Office of the Courts (AOC) Technical Assistance Team to refine the criteria for each tier and ensure participants receive the appropriate level of supervision without over- or under-monitoring. It is important to note that this remains a work in progress. Building and refining a program like this takes time and requires flexibility to adapt to the needs of participants. 4.3.a Packet Pg. 44 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 8 Therapeutic Community Court is held every Tuesday afternoon. c. Community Court Resource Fair Days As part of its evolution, Community Court will host Resource Fair Days on the first Monday of every month. These events provide a flexible and open-access opportunity for court participants, aligned with the original intention and vision for Community Court of having no barriers to participation with services. Unlike traditional therapeutic courts, Resource Fair Days allow individuals to engage with available resources regardless of their case status. Cases that may benefit from connection to community resources will be set on these calendars. Community providers will be present to join court and connect with any interested individuals. Participants who may benefit from these events include: • Defendants with convictions or probation conditions seeking to meet court-ordered requirements. • Pre-trial defendants not enrolled in Therapeutic Community Court seeking support services. • Individuals recently released from incarceration in need of housing and stability resources. • Any court user seeking voluntary assistance for social services. • Community members, including friends and family, who may benefit from available programs. By shifting towards a model that emphasizes accessibility and individualized support, Edmonds Municipal Court continues to refine Community Court as an effective tool for rehabilitation and community engagement. Community Court Resource Fair Days will be held on the first Monday of every month. V. Select Statistics a. Total Filings by Year Edmonds Municipal Court processes cases across four primary categories: criminal, infractions, parking, and civil cases. It is important to note that each case type requires vastly different resources; for example, criminal cases require significantly more time and documentation compared to infractions or parking violations. While an infraction may have zero or one hearing, a criminal case almost certainly has three or four hearings. Trends in case filings reflect broader changes in enforcement, policy, and societal factors. Criminal case filings have remained lower compared to pre-pandemic levels, while citation filings have also decreased. However, Figure 3 - Total Filings by Year 4.3.a Packet Pg. 45 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 9 “parking cases” have increased substantially due to the expansion of photo enforcement, which is categorized under parking violations. 2019 serves as a useful reference point for pre-pandemic filing trends, and comparisons to that period illustrate how court operations have evolved in response to external factors, most significantly COVID protocols. b. Total Criminal Case Filings by Year Criminal case filings are broken into three main categories: • DUI/Physical Control • Other Traffic Offenses • Non-Traffic Offenses DUI filings have returned to near pre-pandemic levels, while non-traffic offenses have surpassed pre-COVID figures. The most significant reduction has been in "other traffic" cases, largely due to changes in how Driving While License Suspended in the Third Degree (DWLS 3) is prosecuted and how the Department of Licensing handles license suspensions. While this reduction has contributed to an overall decline in criminal filings, it is important to note that DWLS 3 cases are among the least complex cases to resolve, both in terms of factual investigation and plea negotiation. c. Prisoner Care Costs (With Inflation Adjustment) While not part of the court's budget, incarceration costs remain a significant factor in the city's budget discussions. It is important to clarify that these costs are part of the city's budget, not the court's, but recent questions about this topic make it relevant to include here for context. Historical cost trends provide valuable perspective. The chart tracks both actual costs (in blue) and inflation-adjusted costs (in gray). Figure 4 - Total Criminal Filings by Year Figure 5 - Prisoner Care Costs (With Inflation Adjustment) 4.3.a Packet Pg. 46 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 10 These numbers show the following notable trends: • The last time actual incarceration costs were lower than in 2024 was in 2015, not even accounting for inflation. • In 2019, incarceration costs peaked, nearing $1 million when adjusted for inflation. • The onset of the COVID-19 pandemic in 2020 caused a dramatic drop in incarceration costs, with gradual increases in subsequent years. • By 2024, prisoner care costs have returned closer to normal operating levels, though they remain well below pre-pandemic highs. These figures help illustrate the financial impact of incarceration trends, but most especially the impact of COVID policy changes. VI. “Prisoner Care Costs” Information a. The Problematic Use of the Term "Prisoner Care Costs" The sole reason this report uses the term "Prisoner Care Costs" is because it appears as a line item in the City budget year after year. However, this terminology is problematic. It is belittling, dehumanizing, shaming and arguably inaccurate. It fails to recognize that these "costs" represent living, breathing human beings— individuals with families, goals, dreams, and futures—who are incarcerated in a manner that is the most restrictive on their lives and liberty. This phrase appears solely for consistency with budget reporting, not as an endorsement of its meaning or implications. b. COVID-19 Operations and Its Impact on Incarceration Costs In March 2020, the Washington Supreme Court issued an emergency order directing courts to refrain from issuing bench warrants for failure to appear unless necessary for the immediate preservation of public or individual safety. This order significantly altered procedures for Edmonds Municipal Court and other state courts, as well as booking and incarceration practices for law enforcement agencies across the state. Timeline of Operational Changes • March 20, 2020: Supreme Court order restricts bench warrants for failure to appear (FTA) (”Courts should not issue bench warrants for failure to appear... unless necessary for the immediate preservation of public or individual safety”). • 2020-2021: Adjustments made to reduce jail bookings: o Jails limited bookings to mandatory cases (domestic violence, DUI, or extreme circumstances). o Courts ceased issuing arrest warrants; police restricted warrant-based arrests. o Officers were instructed to minimize contact unless legally required. 4.3.a Packet Pg. 47 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 11 o Traffic enforcement was limited, except for DUI cases. o Business restrictions led to fewer criminal incidents related to commercial activity. • October 31, 2022: Supreme Court order rescinding prior restrictions on FTA warrants. • November 16, 2022: Edmonds Municipal Court issued previously held bench warrants. • 2023: Law enforcement and court operations ramped back up toward normal procedures. • 2024: Reports from law enforcement indicate a full return to pre-pandemic operational levels. The effect of these procedural changes was a significant reduction in incarceration costs from 2020 through 2023, followed by a gradual increase as operations returned to normal. However, the current cost trajectory remains below pre-pandemic highs. c. Booking and Incarceration: Mandatory vs. Discretionary Arrests Incarceration decisions are shaped by legal requirements and discretionary practices. Some arrests are mandated by state law, while others depend on law enforcement discretion. These decision points directly influence prisoner care costs. Certain offenses require an arrest under state law. Under RCW 10.31.100(2), law enforcement officers must arrest individuals for violations of protection orders and domestic violence assault where they are deemed the primary aggressor. Additionally, RCW 10.31.100(16) mandates the arrest of individuals charged with DUI when they have a prior or pending DUI offense. However, many arrests fall under discretionary authority. Under RCW 10.31.100, officers may arrest individuals without a warrant for committing a misdemeanor or gross misdemeanor only if the offense occurs in the officer’s presence. This discretionary decision-making means that not all cases result in immediate incarceration, impacting overall costs. d. Pre-Trial Release and Incarceration Decisions Following an arrest, the court determines whether the accused should be released or held in custody pending trial. CrRLJ 3.2 governs these decisions and establishes a presumption of release in all cases before Edmonds Municipal Court. The rule states that an individual shall be released unless the court makes specific findings that justify continued detention. These findings include a (1) likelihood that the accused will not appear for future court dates, (2) poses a danger to commit a violent crime, or (3) is likely to interfere with the administration of justice. During the COVID-19 pandemic, courts largely refrained from issuing bench warrants solely for failure to appear, which contributed to a temporary reduction in incarceration rates. As the court returned to normal operations, these pre-trial detention decisions once again became a key factor in determining prisoner care costs. e. Sentencing and Probation: Post-Conviction Incarceration Incarceration does not only occur at the pre-trial stage. Many individuals serve jail time as a result of sentencing, mandatory revocations, or probation violations. Under CrRLJ 7.2, any time spent in custody pre- 4.3.a Packet Pg. 48 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 12 trial must be credited toward a post-conviction sentence. In many cases, individuals resolve their cases with a sentence of time served, meaning their pre-trial detention satisfies the court’s sentencing requirements, and no additional jail time is imposed unless they later violate probation conditions. However, some offenses carry mandatory minimum jail sentences, particularly DUI-related offenses. Under RCW 46.61.5055(11), certain violations result in a required 30-day revocation of a suspended sentence. Mandatory revocations apply in cases such as driving without a valid license, operating a vehicle without insurance, refusing a lawful breath or blood test, or failing to comply with ignition interlock device requirements. These statutory requirements limit judicial discretion in sentencing. In addition to mandatory penalties, courts retain discretion in imposing jail time for other offenses and probation violations. While some cases resolve without additional incarceration, probation violations can lead to revocation of a suspended sentence, resulting in further jail time as a sanction for non-compliance. Similar to booking decisions, sentencing outcomes involve both mandatory and discretionary factors, each affecting incarceration costs and court operations. f. Future Considerations: Pre-Trial Release Programs Pre-trial detention can be highly disruptive, preventing individuals from maintaining employment, paying bills, and accessing essential services. It can also be disorienting, making it more difficult to navigate court obligations. Moreover, incarceration can be traumatic, often exacerbating existing mental health conditions and other vulnerabilities. The physical toll is also considerable, particularly for individuals with ongoing medical needs. As Edmonds Municipal Court considers potential reforms, an important question is whether adjustments to pre-trial detention policies can better balance fiscal responsibility, public safety, and equitable treatment of defendants. Moving forward, engaging stakeholders in discussions about fair and effective alternatives will be essential. A collaborative approach can help identify solutions that support judicial efficiency while ensuring pre-trial detention practices align with principles of fairness and community well-being. 4.3.a Packet Pg. 49 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t R e p o r t ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) State of the Court -2025 March 25, 2025 Judge Neil Weiss and Uneek Maylor, Court Administrator Edmonds Municipal Court 4.3.b Packet Pg. 50 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) I. The Role of Municipal Court II. Newly Implemented Updates III. On-going Projects IV. On-going Projects – Community Court V. Statistics VI. “Prisoner Care Costs” Information 4.3.b Packet Pg. 51 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) THE ROLE OF MUNICIPAL COURT 4.3.b Packet Pg. 52 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 4 Power to make judgments on law Power to put law into action Power to make & change laws Three Branches of Government 4.3.b Packet Pg. 53 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 5 Power to make judgments on law Power to put law into action Power to make & change laws City of Edmonds 4.3.b Packet Pg. 54 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Why are courts important? Uphold Due Process Protect the Rule of Law Foster Trust in Government Promote Justice Safeguard Constitutional Rights 6 Mission Statement Providing the Community Access to Justice with Respect and Integrity 4.3.b Packet Pg. 55 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) What the court does •In-Court•Criminal•Pre-trial & Pre-trial Monitoring•Trials•Post-Conviction & Probation•Community Court•Infractions•Hearings - Traffic & Non-Traffic; Parking; and Photo Enforcement•Civil Hearings•Potentially Dangerous/Dangerous Dog Hearings•Vehicle Impound•Out-of-Court•Record Keeping•Probation•MRT Programs•Processing•Payments•Phones•Passports 7 4.3.b Packet Pg. 56 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) NEWLY IMPLEMENTED UPDATES 4.3.b Packet Pg. 57 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Infraction and Special Set Interpreter Calendar •Reduces costs by limiting interpreter needs. •Streamlines pro se calendars, avoiding repeat advisements. •Ensures clear communication for individuals with limited English proficiency (LEP). •Adds flexibility and time for special set cases. 9 4.3.b Packet Pg. 58 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Website Updates – Front Page Quick Access 4.3.b Packet Pg. 59 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Website Updates – FAQ Section 4.3.b Packet Pg. 60 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Website Updates – SMD Certifications 4.3.b Packet Pg. 61 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Website Updates – Blake Refund Information 4.3.b Packet Pg. 62 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Website Updates – and others 4.3.b Packet Pg. 63 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 15 Court-Bar Meetings – Why? Wa. Const. art. I, § 10 •Justice in all cases shall be administered openly, and without unnecessary delay. Code of Judicial Conduct Canon 2.9(A) •A judge shall not initiate, permit, or consider ex parte communications, or consider other communications made to the judge outside the presence of the parties or their lawyers, concerning a pending or impending matter, before that judge's court… RPC 3.5(b) •A lawyer shall not communicate ex parte with such a [judge, juror, prospective juror or other official] during the proceeding unless authorized to do so by law or court order; 4.3.b Packet Pg. 64 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Court Bar Meetings •When? Bi-monthly •Topics •Rule adjustments •Forms practice •Procedural Discussions •Updates and Changes 16 4.3.b Packet Pg. 65 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Infraction Financial Screening Form 4.3.b Packet Pg. 66 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) ON-GOING PROJECTS 4.3.b Packet Pg. 67 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Blake Vacate Project Graph Courtesy of My Edmonds News 4.3.b Packet Pg. 68 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Blake Vacate Project 20 Administrative Office of the Courts (AOC) Blake Administrative Vacate Process (BAVP) AOC’s BAVP prepares the motions and orders for the courts AOC additionally provides funding for the courts for the costs associated with their Blake work A notice of hearing is sent to the addresses available of the affected individuals When the hearing takes place, a judge reviews and signs orders to vacate the convictions AOC mails copies of the court’s signed order to the Blake -qualifying individuals, along with informational materials and resources 4.3.b Packet Pg. 69 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Text & E -mail Notification Grant & Project •FY25 Pretrial Task Force Grant •Goals •Reduce non-appearance •Reduce costs of incarceration •More equitable outcomes •More efficient case processing 21 4.3.b Packet Pg. 70 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Inaugural Edmonds Municipal Court Law Day •May 1, 2025 •Three Branches of Government •Executive •Legislative •Judicial •Middle School Students 22 4.3.b Packet Pg. 71 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) ON-GOING PROJECTS – COMMUNITY COURT 4.3.b Packet Pg. 72 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Loss of Hwy 99 Space •Loss of accessibility for court participants •Loss of clear city presence in important location •Loss of space for MRT Sessions •Community Court still exists •Method of Court Interaction – NOT just a location 24Photo courtesy of My Edmonds News 4.3.b Packet Pg. 73 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Community Court – A Brief History 25 Began by Judge Coburn Goal – No One Turned Away from Help COVID Pandemic Pause with Pandemic Protocol Reestablished by Judge Rivera Restrictions with In-Person human connections Different Locations Swedish Edmonds CHC Edmonds Neighborhood City Hall –Hwy 99 4.3.b Packet Pg. 74 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Community Court – Two Parts 26 THERAPEUTIC COMMUNITY COURT RESOURCE FAIR DAYS 4.3.b Packet Pg. 75 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Therapeutic Community Court – What is a Therapeutic Court Main Idea: A court that takes a team-based, problem-solving approach to address the root causes of justice system involvement. Traditional Court: Focuses on case resolution through adversarial legal processes. Therapeutic Court: Uses a collaborative, individualized, and supportive approach to help participants succeed. •Key Features: •Team -Based Decision-Making –Judge, attorneys, case managers, and service providers work together. •Individualized Plans –Tailored goals based on each participant’s needs and strengths. •Support Over Punishment –Structured incentives, guidance, and interventions instead of just sanctions. •Flexibility –Adjusts requirements, timelines, and interventions to fit each person’s progress and circumstances. 27 4.3.b Packet Pg. 76 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Therapeutic Community Court – Improvements and Best Practices 28 •Participants opt in and agree to engage in services. •Focus on goal-setting and accountability, with clear expectations for success. Voluntary Participation & Clear Expectations: •Regular staffings before court to discuss progress and challenges. •Judge, attorneys, case managers, and providers work together to support participants. •Goal of Community Building with Participants Stronger Team Collaboration: •Adding risk & needs assessments to guide treatment and service referrals. •Expanding access to mental health, substance use, housing, and employment resources. •Allowing adjustments based on progress rather than a one-size-fits-all approach. More Individualized & Flexible Support: •Clear structure with phases of progress and incentives for meeting goals. •Swift, proportionate responses to setbacks rather than just punitive measures. Balanced Accountability & Encouragement: •Better data collection on outcomes like recidivism.Tracking Success More Effectively: 4.3.b Packet Pg. 77 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Therapeutic Community Court – Multi-Tier Approach Work in Progress – Developing clear criteria and refining services for each level. Technical Assistance: Best practices established with support of AOC Technical Assistance Team Goal: Ensure participants get the right level of support without over- or under-supervising 29 Level Participant Needs Goals & Approach Low Need / Low Risk Stable housing, employment, few barriers Short-term engagement, connect to community resources, minimal court involvement Medium Need / Medium Risk Some instability (housing, employment, mental health, substance use) Structured plan with service referrals, check-ins, and moderate court oversight High Need / High Risk Severe instability, high recidivism risk, complex behavioral health needs Intensive case management, frequent court check-ins, strong accountability and support 4.3.b Packet Pg. 78 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Therapeutic Community Court Every Tuesday Afternoon 30 4.3.b Packet Pg. 79 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Community Court – Resource Fair Days Main Idea: Providing a flexible, open-access opportunity for court participants and the community to connect with services. •Format: •Any type of case may be set on these days. •Strong preference for in-person or Zoom appearances for participants. •Multiple community service providers available to assist anyone in need. •Who Benefits? Defendants with Convictions & Probation Conditions – Connect to court-ordered services. Pre-Trial Defendants Not in Therapeutic Court – Access support without structured supervision. Recently Released from Incarceration – Get resources for housing, and stability. Anyone with a Case Seeking Help – Voluntary support for those interested. Community Members (Friends & Family Welcome) – Open to anyone looking for services. 31 4.3.b Packet Pg. 80 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Community Court – Resource Fair Days First Monday of Every Month 32 4.3.b Packet Pg. 81 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Community Court - Summary Therapeutic Community Court Opt-in for eligible participants Level based on risk/need Completing Goals and Phases Takes place every week, on Tuesdays Community Court Resource Day Service Providers and Community Resources Open to all cases and anyone who can benefit Connecting Community Takes place once a month, first Monday of the Month 33 4.3.b Packet Pg. 82 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) STATISTICS 4.3.b Packet Pg. 83 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 35 4.3.b Packet Pg. 84 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 36 4.3.b Packet Pg. 85 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) 37Source: City of Edmonds Annual Budget Actuals, 2014 - 2024 4.3.b Packet Pg. 86 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) “PRISONER CARE COSTS” INFORMATION 4.3.b Packet Pg. 87 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) CO V I D O p e r a t i o n s Ti m e l i n e 39 March 20, 2020 •Supreme Court Order – “"Courts should not issue bench warrants for failure to appear... unless necessary for the immediate preservation of public or individual safety." 2020-2021 - Procedures adopted during COVID that reduced bookings •Jails not accepting arrestees except for RCW mandated bookings (DV, DUI) or extreme cases •Courts stopped issuing arrest warrants; Police stopped arresting for warrants •Ordered warrants not entered in NCIC nor confirmed; cases were reset instead (no bookings) •Officers restricted from making contact with anyone unless mandatory •Limited or no traffic enforcement, except DUI •Businesses were closed or had restrictions that limited customers (a majority of our arrests are for theft/trespass at businesses) October 31, 2022 •Supreme Court Order rescinded regarding FTA warrants ~November 16, 2022 •Ordered Bench Warrants Issued by Edmonds Municipal Court 2023 •Ramping up normal operations in Law Enforcement and Local Business 2024 •Return to normal operations 4.3.b Packet Pg. 88 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Bookings and Prisoner Costs – Mandatory and Discretionary Arrest 40 •RCW 10.31.100(2) •Violation of Protection Order •Domestic Violence Assault Primary Aggressor •RCW 10.31.100(16) •DUI charge with prior or pending DUI Mandatory Arrest by Statute •RCW 10.31.100 •“A police officer may arrest a person without a warrant for committing a misdemeanor or gross misdemeanor only when the offense is committed in the presence of an officer” Discretionary Arrest by Statute 4.3.b Packet Pg. 89 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Release of Accused – Pre -trial •CrRLJ 3.2 “Release of Accused” •“Any person... shall... be ordered released on the accused's personal recognizance pending trial unless” •(1) the court determines that such recognizance will not reasonably assure the accused's appearance, when required; •or (2) there is shown a likely danger that the accused: •(a) will commit a violent crime, or •(b) will seek to intimidate witnesses, or otherwise unlawfully interfere with the administration of justice. 41 4.3.b Packet Pg. 90 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Conviction, Sentencing, and Probation •CrRLJ 7.2 “Sentencing” •(a) The court shall state the precise terms of the sentence, which shall include credit for all time spent in custody in connection with the offense. •Probation – Mandatory Revocation •RCW 46.61.5055(11) •Mandatory 30-day revocation •Driving a motor vehicle within this state without a valid license to drive; •Driving a motor vehicle within this state without proof of liability insurance; •Driving or being in physical control of a motor vehicle within this state while having an alcohol concentration of 0.08 or more or a THC concentration of 5.00 nanograms per milliliter of whole blood or higher •Refusing to submit to a test of his or her breath or blood to determine alcohol or drug concentration upon request of a law enforcement officer who has reasonable grounds •Driving a motor vehicle in this state without a functioning ignition interlock device as required •Sentencing and Probation – Discretionary Sentence and Revocation 42 4.3.b Packet Pg. 91 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Release of Accused – Likely Failure to Appear •CrRLJ 3.2(b) •(1) Place the accused in the custody of a designated person or organization agreeing to supervise the accused; •(2) Place restrictions on the travel, association, or place of abode of the accused during the period of release; •(3) Require the execution of an unsecured bond in a specified amount; •(4) Require the execution of a bond in a specified amount and the deposit in the registry of the court in cash or other security as directed, of a sum not to exceed 10 percent of the amount of the bond, such deposit to be returned upon the performance of the conditions of release or forfeited for violation of any condition of release. If this requirement is imposed, the court must also authorize a surety bond under subsection (b)(5); •(5) Require the execution of a bond with sufficient solvent sureties or the deposit of cash in lieu thereof; •(6) Require the accused to return to custody during specified hours or to be placed on electronic monitoring, if available; or •(7) Impose any condition other than detention deemed reasonably necessary to assure appearance as required. 43 4.3.b Packet Pg. 92 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) Future Project – Expansion of Options for Pre-trial Release to assure appearance? 4.3.b Packet Pg. 93 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) THANK YOU QUESTIONS? 4.3.b Packet Pg. 94 At t a c h m e n t : 2 0 2 5 S t a t e o f t h e C o u r t A d d r e s s ( M u n i c i p a l C o u r t A n n u a l R e p o r t ) City Council Agenda Item Meeting Date: 03/25/2025 Mayor's Finance Update Staff Lead: Carolyn LaFave Department: Mayor's Office Preparer: Carolyn LaFave Background/History On July 2, 2024 the council voted to have a Mayor Update as an ongoing item on all regular meeting agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel. Staff Recommendation No action, informational Narrative The Mayor, or another member of the administration, will answer questions about City finances that have been requested by council in advance and will also share actions related to the fiscal emergency that have transpired since the last update. When there is nothing new to report, this agenda item will be the opportunity to share that there is nothing new to report. 4.4 Packet Pg. 95 City Council Agenda Item Meeting Date: 03/25/2025 Claim for Damages for filing Staff Lead: NA Department: Administrative Services Preparer: Marissa Cain Background/History N/A Staff Recommendation Acknowledge receipt of Claims for Damages for filing. Narrative Mike K. Moore 236th St SW ($10,000.00) Attachments: Claim for Damages - Moore, Mike - for council 7.1 Packet Pg. 96 7.1.a Packet Pg. 97 At t a c h m e n t : C l a i m f o r D a m a g e s - M o o r e , M i k e - f o r c o u n c i l ( C l a i m f o r D a m a g e s ) 7.1.a Packet Pg. 98 At t a c h m e n t : C l a i m f o r D a m a g e s - M o o r e , M i k e - f o r c o u n c i l ( C l a i m f o r D a m a g e s ) City Council Agenda Item Meeting Date: 03/25/2025 Written Public Comments Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History N/A Staff Recommendation Acknowledge receipt of written public comments. Narrative Public comments submitted to the web form for public comments <https://www.edmondswa.gov/publiccomment> between March 11, 2025 and March 19, 2025. Attachments: Public Comment March 25, 2025 7.2 Packet Pg. 99 Edmonds City Council Public Comments – March 25, 2025 Online Form 2025-03-11 08:22 AM(MST) was submitted by Guest on 3/11/2025 11:22:14 AM (GMT- 07:00) US/Arizona FirstName Pam LastName Tauer Email CityOfResidence Edmonds AgendaTopic Big Red Comments As a member of two climate action organizations dedicated to preparing Edmonds for climate change, I am deeply concerned about the approved removal of Big Red, a 102-year-old coastal redwood tree located on 5th Avenue in front of the Boardwalk Condominiums. At 80+ feet tall, Big Red is not only a majestic landmark but also a vital part of our urban ecosystem, providing shade, air quality benefits, carbon sequestration, and habitat for wildlife. This situation highlights a significant gap in Edmonds’ policies: Namely, the lack of landmark tree protection code for developed properties. Neighboring cities like Lake Forest Park and Shoreline have implemented stronger protections for landmark trees, preserving their natural heritage even in urbanized areas. It is time for Edmonds to follow suit. In addition, Edmonds’ Climate Action Plan calls strongly for preservation of tree canopy in the strategies under Strategy EN-1 “Increase Carbon Sequestration.” By removing Big Red, not only is the tree canopy lost but a large amount of carbon will be released into the atmosphere, further contributing to climate change. Big Red stands as a symbol of Edmonds’ natural history and our shared responsibility to protect it. I am asking you to advocate for landmark and heritage tree protection regulations for developed properties to prevent similar losses in the future. Pam Tauer Mayors’ Climate Protection Committee, Chair Climate Advisory Board, Member Online Form 2025-03-17 08:00 PM(MST) was submitted by Guest on 3/17/2025 11:00:09 PM (GMT- 07:00) US/Arizona FirstName Dave LastName Miller Email CityOfResidence Shoreline AgendaTopic Pop Up Foods Stands Comments A few weeks ago I made a dumb mistake and against my better judgement I ate at a pop up food stand on Highway 99 and 220th (in front of Dick's). It was a Friday night and I came back from work on the bus and walked by this place. I made the assumption that since it was on Aurora Ave in broad view of all the people driving by, including the police, I assumed it was a legal business. I ask the server how they were here, and I was told they had temporary permission from the city to sell food. I assumed they told me the truth. I bought food for me and took some home to 7.2.a Packet Pg. 100 At t a c h m e n t : P u b l i c C o m m e n t M a r c h 2 5 , 2 0 2 5 ( W r i t t e n P u b l i c C o m m e n t s ) Edmonds City Council Public Comments – March 25, 2025 my wife. The next morning we both were deathly ill with severe stomach issues, throwing up, etc. Neither of us have health insurance and could not afford to go to the hospital. For 3 days we were both violently ill and there was nothing I could do. It wasn't until recently I saw on a Facebook site group in Shoreline, people talking about this and other saying they got sick as well, and that this was an illegal business! I was shocked that this business who was open many weekends, could operate out in the open on Aurora Ave and no one does anything to stop it. I would hope you or the police do something to stop this and keep these people from poising unsuspecting customers. I have seen these places opening in front of Bank of America on Aurora Ave N and 205th St in Shoreline, and I don't understand how the police don't immediately shut them down and arrest them. They literally could kill or seriously injure someone. 7.2.a Packet Pg. 101 At t a c h m e n t : P u b l i c C o m m e n t M a r c h 2 5 , 2 0 2 5 ( W r i t t e n P u b l i c C o m m e n t s ) City Council Agenda Item Meeting Date: 03/25/2025 Outside Boards and Committee Reports Staff Lead: Council Department: City Council Preparer: Beckie Peterson Background/History Outside Boards and Committee Reports will be submitted to the Received for Filing portion of the agenda for last meeting of the month. Staff Recommendation N/A Narrative The Council is asked to review the attached committee reports/minutes from the following organizations: SnoCom 911 Edmonds Public Facilities District Port of Edmonds Snohomish County Tomorrow WRIA8 Seashore Transportation Community Transit Attachments: SNO911-Board-Agenda-20250320 (1) PFD012325 Commission Meeting Minutes 2-10-25 - Port Of Edmonds Commission Meeting Minutes 2-24-25 - Port Of Edmonds _01222025-2334 SCT WRIA8 Agenda Topics SeaShore Minutes - 03.07.2025 CT minutes February pdf 7.3 Packet Pg. 102 SNOHOMISH COUNTY 911 BOARD OF DIRECTORS BOARD MEETING AGENDA March 20, 2025 at 8:30 a.m. In Person Meeting Location: SOUTH COUNTY FIRE – 12425 Meridian Ave South, Everett 98208 Commissioners Boardroom Physical location: South County Fire, pursuant to RCW 42.30 1. Call to Order A. Roll Call B. Announcements C. Public Comment Policy: Public Comments limited to 3 minutes on discussion items related to agency business. 2. Public Comments 3. Approval of Agenda 4. Consent Agenda A. Minutes from the February 20, 2025 Regular Board Meeting B. February 2025 Blanket Voucher & Payroll Approval Form: i. Checks 1079-1084, 19836-19995, for a total of $6,141,093.94 ii. Payroll Direct Deposit, in the amount of $1,540,316.05 5. Executive Session (if needed) 6. Old Business A. New Radio System Transition B. ILA Change for to support new SCEMSA 7. New Business 8. Reports A. Agency Report B. Radio Replacement Project (RRP) C. Police TAC 9. Fire TACCommittee Reports A. Finance Committee B. Personnel Committee (no meeting) C. Future Facility Committee (no meeting) D. EMS Joint Task Force 7.3.a Packet Pg. 103 At t a c h m e n t : S N O 9 1 1 - B o a r d - A g e n d a - 2 0 2 5 0 3 2 0 ( 1 ) ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) E. Public Safety Technology Committee F. County EESCS Committee (no meeting) G. County ECSF Program Advisory Board (no meeting) 10. Good of the Order 11. Adjourn - The next meeting is scheduled for April 17, 2025 7.3.a Packet Pg. 104 At t a c h m e n t : S N O 9 1 1 - B o a r d - A g e n d a - 2 0 2 5 0 3 2 0 ( 1 ) ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Edmonds Public Facilities District Board Draft Minutes January 23, 2025 Page 1 M I N U T E S Edmonds Public Facilities District Board of Directors Meeting January 23, 2025 The Edmonds Public Facilities District Board hybrid meeting convened at 7:35 a.m. in the Edmonds Center for the Arts Green Room, 410 4th Avenue North, Edmonds, and via Zoom. EPFD Board Members Present ECA Staff Present Ray Liaw, President Kathy Liu, Executive Director Wayne Grotheer, Vice President Diana Ortega, Education & Comm. Engagement Dir. Suzy Maloney David Brewster Guests Bill Willcock Neil Tibbott, City Council Liaison ECA Board Members Present David Schaefer, Immed. Past President 1. Call to Order Board President Liaw called the PFD meeting to order. • Attendance of those attending in-person for minutes. 2. Land Acknowledgement & Equity Statement Board Member Brewster read the Land Acknowledgement & Equity Statement. 3. Agenda Review & Approval BOARD VP GROTHEER MOVED TO APPROVE THE AGENDA. BOARD MEMBER BREWSTER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 4. Board President’s Comments Board President Liaw congratulated the team on a successful Kidstock! on Saturday, recognized Martin Luther King Jr. Day events in the community, and looked forward to upcoming Lunar New Year events. 5. Public Comment There were no public comments. 6. Consent Agenda • Meeting Minutes o November 20, 2024 Special Meeting o November 21, 2024 o December 16, 2024 Special Meeting • November & December 2024 Disbursement Reports 7.3.b Packet Pg. 105 At t a c h m e n t : P F D 0 1 2 3 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Edmonds Public Facilities District Board Draft Minutes January 23, 2025 Page 2 • Resolution for Executive Director Compensation BOARD MEMBER BREWSTER MOVED TO APPROVE THE CONSENT AGENDA. BOARD VP GROTHEER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Old Business • Prior Action Items Review Ms. Liu reviewed progress on action items from the previous meeting and identified outstanding items (see Action Items below). • January Staff Report – Questions/Comments? 8. PFD Board Business • Surplus Policy Board President Liaw explained this is a standard policy for most public agencies that establishes procedures for surplusing items, how to dispose of items, and a threshold for staff determination. Thet threshold in the resolution is $2500, surplusing items above that threshold would require board approval. The Admin & Finance Committee reviewed the resolution and recommended the following revisions: change all reference to “Chief Financial Position (CFP)” to “executive director,” and update the effective date to January 01, 2025. BOARD VP GROTHEER MOVED TO APPROVE THE SURPLUS POLICY ON TO NEXT MONTH’S CONSENT AGENDA. BOARD MEMBER BREWSTER SECONDED THE MOTION. Board President Liaw requested staff provide the revised the resolution to the board prior to the packet. Discussion followed regarding whether deferring approval will affect surplusing any items. BOARD MEMBER BREWSTER MOVED TO AMEND TO UPDATE THE EFFECTIVE DATE OF THE RESOLUTION, CHANGE ALL THE REFERENCES TO “CFP” TO “EXECUTIVE DIRECTOR,” AND REVISE THE RESOLUTION NUMBER. BOARD VP GROTHEER SECONDED THE AMENDMENT. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 9. PFD Board Member Reports • LEAD Conference Board VP Grotheer reported on the Leadership Exchange in Arts and Disability (LEAD) 2024 conference that he and Director of Patron Experience Nicole Giordano attended and reviewed his Top 10 takeaways Accessibility is a journey. There is no end point. Organizations need continued effort & improvement by seeking opportunities to learn & do better. 25% of the US population has a disability The Americans with Disability Act (and related Washington state requirements) gives ECA ongoing responsibilities to remove barriers to access, not just requirements triggered by other capital projects. 7.3.b Packet Pg. 106 At t a c h m e n t : P F D 0 1 2 3 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Edmonds Public Facilities District Board Draft Minutes January 23, 2025 Page 3 We are at a similar organizational stage of addressing accessibility as many arts & culture organizations. Focus areas and stage of development in each very widely There is a free online tool (www.ArtsAccessResources.org) developed specifically to assess arts organizations for accessibility and help them plan next steps by Open Door Arts (www.OpenDoorArtsMa.org), an organization in Massachusetts whose mission is to increase access, participation, and representation of people with disabilities in the arts. We can take advantage of low-cost educational and networking opportunities in accessibility in the arts, such as the Access/VSA network ($30/year) and future annual LEAD conferences ($180 for remote attendance). Engagement with the Seattle Cultural Accessibility Coalition may also be possible. There are more aspects of accessibility than we can work on at the same time at ECA. We need to focus on certain areas We can seek more engagement with the local disabled community over time. We can do more work on accessibility related communications (e.g. to patrons and prospective patrons) and evaluate website accessibility in our pending new site. We can work on developing an accessibility culture at ECA, starting with staff and volunteer Board VP Grotheer relayed Ms. Giordano’s takeaways: incorporate accessibility into everything the organization does and keep reminding people about accessibility. Discussion followed regarding the importance of extending the accessibility culture to both boards and a suggestion for Board VP Grotheer to provide his takeaways to the ECA Board. • Board Reports Board VP Grotheer reported Ann McMahon is returning to the ECA Board and will take the lead on the Universal Access Taskforce. He reported on the Facilities & Operations Committee: the portable C02 monitoring effort is ready to restart and volunteers will be trained. The batteries that power the building’s emergency lighting need to be repaired. A possible first project from the Mithun study would be repairing the fly loft roof. The November fire marshal inspection found only minor issues; a reinspection will be done this month. Board Member Willcock reported the Rental Committee did not meet but as indicated in the staff report, a tremendous amount of work occurring with over 10,000 patrons in the facility during December. He extend his thanks to the team for their hard work. Board Member Brewster reported on Kidstock! activities which were attended by over 3,000 people. He reported on efforts to update the Association of WA State PFDs’ bylaws and charter. He referred to Board President Liaw’s email relaying information from the lobbyist about an opportunity to testify at the House Finance Committee meeting and/or write to legislators related to a bill Representative Ryu sponsored related to extending the PFD sales tax. He suggested forwarding the email to ECA board members. Ms. Liu offered to share a brochure that the lobbyist prepared. Board Member Maloney relayed the Philanthropy Committee had a lengthy discussion regarding the Gala format including a hybrid approach that would build on the success of last year’s performance and also include the silent action and a version of Raise the Paddle. The committee will have further discussion regarding the format at next month’s meeting. She recognized Director of Development Amy Stagno for the development team’s efforts in 2024. Ms. Liu provided information regarding the Year End Campaign, shortfalls in Gala revenue, loss of funding from the City of Edmonds, and Rick Steves’ gift which is divided between CSO 7.3.b Packet Pg. 107 At t a c h m e n t : P F D 0 1 2 3 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Edmonds Public Facilities District Board Draft Minutes January 23, 2025 Page 4 operations and development. Board Member Maloney reported on a $10,000 chamber music grant and Ms. Stagno’s approach to development which includes an annual calendar. Ms. Liu reported on a $90,000 unrestricted estate gift, a portion of which will be applied toward the Endowment Fund. As a result, the Endowment Policy will be activated and a subcommittee of the Admin & Finance Committee formed to monitor investments. The remainder of the estate gift will be split between 2024 and 2025 operations. The donor was very appreciative of the way the funds will be used. Ms. Liu relayed Ms. Stagno plans to hold an estate planning event this fall. Board President Liaw relayed the Steering Committee is monitoring the update of the interlocal/partnership agreement between the EPFD and ECA; she anticipated the update will be complete by year end. 10. Executive Director Update • Programming/Outreach o Ticket Sales Update Ms. Liu reviewed the Ticket Sales report, highlighting sold out shows, marketing efforts for spring shows. She commented on marketing and cross-promotional opportunities the team is exploring, the addition of a performance at the end of May, and the continuing trend of late ticket purchases. Planning is underway for the 2025/26 season and the team is looking ahead to the 2026/27 season which will be the ECA’s 20th anniversary. • Results of Past Patron Surveys Ms. Liu referred to information included in the packet, explaining the survey was sent to 33,000 people on the mailing list and there were 710 responses. The survey includes questions about patrons’ experience and what they would like to see at ECA. As much of the ECA’s audience is in the older demographic, one of the audience development goals will be to target a younger demographic. The ECA’s audience is very heavily Caucasian which is not fully reflective of the community indicating there is work to be done. Audiences like music, rock, jazz, folk and blues and appreciate the overall programming. There is interest in more matinees and more musical and theater performances. Responses to a survey done after Kidstock! indicated many were new to ECA and parents between 40-50 with kids between 0 and 5 years old. Board Member Brewster recommended the demographic question in future surveys include a mixed race option. Discussion followed regarding next steps. • Strategic Planning Update Ms. Liu relayed EPFD Board VP Grotheer, ECA President Lindsay Geyer, Ms. Meagher and she did second interviews with the finalists and narrowed their selection to one firm that has experience in the arts. She is doing final due diligence this week and hopes to sign a contract soon. Next steps include developing a work plan for the planning process which will be followed by discovery and interviews. The Steering Committee will determine the makeup of the Project Management Committee. Ms. Liu reported on the Association of Performing Arts Professionals (APAP) that she and Talent Buyer Greg Garcia attended, agents they met with and learning sessions she attended. 11. Associate Executive Director Update 7.3.b Packet Pg. 108 At t a c h m e n t : P F D 0 1 2 3 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Edmonds Public Facilities District Board Draft Minutes January 23, 2025 Page 5 • Administrative o Process for PFD Board Applications Board President Liaw relayed Board Member Willcock’s term will end in June and he does not plan to renew. Discussion followed regarding the process for advertising the position, participants on the interview panel, previous interview processes, and timing of the EPFD Board recommendation to City Council and Council appointment. Board Member Willcock offered to assist with onboarding a new board member. o Board Member Terms Board Member Current Term Limit Full Term Limit Brewster 2028 Grotheer 2026 2030 Liaw 2025 (planning to renew) 2029 Maloney 2027 Willcock 2025 (not planning to renew) Board President Liaw relayed the plan will be for Board VP Grotheer to take over as president in June and the board will elect a new vice president. In the past, the vice president served in that role for two years and becomes the president, but there can be flexibility such as an existing board member serving as a caretaker VP for a year. Discussion continued regarding the process for filling Board Member Willcock’s position on the board. • Finance Update o Cash Flow Ms. Liu relayed at yesterday’s Admin & Finance Committee meeting, Ms. Meagher shared concerns about cash flow, a situation that typically occurs at this time of year. She is analyzing cash flow, looking at rental income in particular. The Admin & Finance Committee provided some recommendations regarding invoicing and collections and front loading rental payments. • Human Resources Update o Hiring Update Ms. Liu reported Box Office Manager Kennedy McDuffy has started work and the hiring process is still underway for the Gift Officer position. o Employee Handbook Update Ms. Liu reported Ms. Meagher is updating the employee Handbook in partnership with All Things HR to address compliance issues and incorporate elements of the union contract. o IDEA Update Ms. Liu reported at its next meeting, the IDEA Committee will be reviewing the McIalwain Access Fund and discussing the February 27 community reception. Board Member Brewster relayed a revised draft of the equity statement is being circulated among committee members which he anticipated would be discussed at the IDEA Committee meeting. He relayed concern with the new administration’s approach to IDEA and his plans to suggest the committee consider how to model and express the organization’s attitude toward IDEA. 7.3.b Packet Pg. 109 At t a c h m e n t : P F D 0 1 2 3 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Edmonds Public Facilities District Board Draft Minutes January 23, 2025 Page 6 • Facilities Facilities update provided by Board VP Grotheer during board member reports. Board Member Brewster referred to a comment in the November 20, 2024 Special Meeting minutes about the Admin & Finance Committee working on a statement of financial principles. She, Corbin Loch and Matt Cox met to review a first draft of the principles developed by Mr. Cox. Following further revisions, the Admin & Finance Committee will consider the principles at their next meeting. 12. Department Head Presentation Education and Community Engagement Director Diana Ortega provided an update regarding Education and Community Outreach. She reviewed: School engagements Five 2024/2025 Education Matinees Creative Aging Division Dementia Inclusive Window to the Arts Six Pre-Show Talks Community Workshops Leadership Arts & Culture Networking Reception Summer Camps WICKED Musical Theater Summer Camp (July 21-25) Moana Jr. Musical Theater Summer Camp (July 28-Aug 1) Festivals/Events Kidstock! Questions and discussion followed regarding positive comments heard at Kidstock! about the variety and organization, diversity of the audience at Kidstock!, appreciation for the Kidstock! team, and appreciation expressed by parents. 13. New Business 14. Adjourn The meeting was adjourned at 8:58 a.m. Next EPFD Board Meeting: Thursday, February 27, 2025 - 7:30 AM ACTION ITEMS: 1. February EPFD Board Meeting a. McIalwain Access Fund b. Approval of amended Surplus Policy Resolution on Consent Agenda 2. Provide amended Surplus Policy Resolution to EPFD Board prior to meeting packet 3. Provide LEAD conference takeaways to ECA Board 4. Provide email regarding bill in the legislature to extend PFD sales tax to ECA Board Members 5. Send brochure created by lobbyist regarding extension of PFD sales tax to EPFD Board 7.3.b Packet Pg. 110 At t a c h m e n t : P F D 0 1 2 3 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.c Packet Pg. 111 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 1 0 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.c Packet Pg. 112 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 1 0 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.c Packet Pg. 113 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 1 0 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.c Packet Pg. 114 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 1 0 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.d Packet Pg. 115 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 2 4 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.d Packet Pg. 116 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 2 4 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.d Packet Pg. 117 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 2 4 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.d Packet Pg. 118 At t a c h m e n t : C o m m i s s i o n M e e t i n g M i n u t e s 2 - 2 4 - 2 5 - P o r t O f E d m o n d s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) EXECUTIVE COMMITTEE Thursday, January 8, 2025 Online via Zoom 12:00 – 1:15 p.m. Meeting Minutes Participating Members: Bryan Wahl City of Mountlake Terrace, Vice-Chair Russ Wright City of Lake Stevens, PAC Co-Chair Josh Dugan Snohomish County Executive’s Office Doug McCormick Snohomish County, ICC Co-Chair Paul Ellis City of Arlington, MAG Co-Chair Nate Nehring Snohomish County Council, Co-Chair Brett Gailey City of Lake Stevens, Co-Chair Rob English City of Edmonds, ICC Co-Chair Kate Nesse CAB Co-Chair Other Attendees/Presenters: Ann Larson SCT Manager, Snohomish County PDS Robert Feldstein Cedar River Group 1. Call to Order: Brett Gailey called the meeting to order at 12:01 p.m. 2. Roll Call: Attendance noted as shown above. 3. Approval of Minutes December meeting Cancelled. No minutes. 4. Treasurer’s Reports The November financials reflects 11/12 the annual revenue which is comprised of dues invoiced back in January. Miscellaneous revenue was received for the $35 per ticket revenue from the General Assembly in December. The total amount received from ticket revenue was $2,520. This revenue assisted in covering the cost of the meeting room rental and food provided at the event. 5. Action Items (5 min.) 1. Approve the agenda for the 1/22/25 Steering Committee Bryan Wahl made a motion to approve the 3/26/25 agenda. Josh Dugan seconded, and the motion passed unanimously. 6. Updates/Discussion 1. SCT General Assembly o Debrief Larson and Feldstein held a discussion with the committee about the General Assembly. o SCT Exploratory Committee Structure 7.3.e Packet Pg. 119 At t a c h m e n t : _ 0 1 2 2 2 0 2 5 - 2 3 3 4 S C T ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 2. Reminder Election of Officers: 2/26/25 Steering Committee meeting (Co-Chairs & Vice Chairs) 7. Go-Round 9. Next Meeting February 5, 2025, 12:00 p.m. – 1:15 p.m. 10. Adjournment Brett Gailey adjourned the meeting at 12:24 p.m. 7.3.e Packet Pg. 120 At t a c h m e n t : _ 0 1 2 2 2 0 2 5 - 2 3 3 4 S C T ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 121 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 122 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 123 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 124 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 125 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 126 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 127 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 128 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 129 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) 7.3.f Packet Pg. 130 At t a c h m e n t : W R I A 8 A g e n d a T o p i c s ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) SeaShore Minutes 03.07.2025 The meeting was called to order at 7:37am. Amanda Pleasant-Brown shared that Metro’s spring service change on March 29 will increase bus service, especially on evenings weekends, and align some Eastside service to match the Redmond Light Rail Extension opening on May 10. Metro will host a Metro Green Jobs event on March 12 at Foster High School in Tukwila. And lastly, ORCA is making the Regional Day Pass fare permanent, creating more affordable and accessible transit for riders across the region. Effective March 1, 2025, the new ORCA Regional Day Pass will be available for just $6 for adult riders, and $2 for ORCA LIFT and RRFP senior and disabled cardholders, providing unlimited rides on participating transit services for one day for the cost of just two trips. This fare adjustment, first introduced in 2024 as a promotional pilot, ensures that ri ders can travel seamlessly throughout the Puget Sound area all day long while enjoying significant cost savings. CM Goldman asked when service change would be updated on the Metro website. A – Usually a week or two in advance. Genevieve Jones shared that the Regional Transit Committee will be meeting on Wednesday, March 19 at 3pm to elect a new Vice Chair, approve their work plan, hear a report from Metro General Manager Allison, and receive two presentations from Metro: one on research and the other on fare inspection. Councilmember Paine shared that Community Transit updated their fare structure including a $1 pass for seniors. They also updated drug and alcohol testing procedures due to federal code. Erik Ashlie-Vinke shared that Sound Transit will also be making service changes on this spring and the Redmond Link extension will open May 10. That’s the next step before opening light rail across the I-90 bridge. Erik thanked riders for their patience as Sound Transit worked through some challenges. He shared that they know service disruptions are difficult for riders, so Sound Transit tries to be mindful of when they suspend service for maintenance. The work done in February will now save two minutes on the system. A recent Seattle Times article does a good job of explaining recent service disruptions as detailed by two studies. CM Goldman expressed concern for transit agency budgets and asked for budget updates at future meetings. There was no public comment. The February minutes were approved unanimously. Robin Koskey of PSRC started her presentation with a federal update. Congress is going through budget reconciliation. House Republicans narrowly passed a budget resolution last week and are figuring out what spending and cuts will look like in committees. Their current strategy is to pass another continuing resolution. March 14 is when current continuing resolution ends. 7.3.g Packet Pg. 131 At t a c h m e n t : S e a S h o r e M i n u t e s - 0 3 . 0 7 . 2 0 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) There is a lot happening at the federal level. PSRC is monitoring. Recently, they heard that the General Counsel at US DOT was going to review the Transportation Improvement Program amendment. Usually, it’s just administrative. Between January and February, PSRC had a billion dollars held up. Most of it was state funding, but advocacy was successful and spending is now available. PSRC made maps of federal investment. Robin urged local jurisdictions to share information with federal delegation. Important to be talking to them about transportation needs. PSRC is trying to gather information about what’s happening at federal level. She also shared that employees at the local FHWA will be cut by 30%. Robin then paused for questions and to ask about impacts. Councilmember Paine attended the recent PSRC Executive Board meeting. The information was very helpful. She encouraged members to connect with their PSRC representatives. In that Executive Board meeting, PSRC’s lobbyist mentioned that tax exemption status for municipal bonds is up for discussion. Jim Hammond said that Shoreline received a RAISE grant and asked, how do you see the activity on the federal level effecting the flow of funding to jurisdictions? A – There's a lot we don’t know right now. Secretary Duffy sent out a memo to say DOT wouldn’t be focused on underserved communities but instead, areas with high birth rates. Would love to hear more about what is going on with RAISE grant. Concerned with FHWA losing 30% of staff. Is it going to be possible for people to keep up with things? Amanda asked if PSRC is collecting project impacts or running list? A – We don’t have a formalized way of doing that. Thought of developing form. Kelly McGourty is trying to keep tabs on things. Send an email if you’re running into issues. Robin shared that PSRC is working on visuals to show how all of the cities fall in the new birth rate metrics. Should be done soon. Draft shows Seattle is actually pretty high for birth rates but not marriage rates. Many of the other places in region fall above national average. Good information to have while applying for grants in next round. Robin shard that today is the 54 th day of legislative session. Policy and fiscal cutoffs have passed. House of origin cutoff is on March 12. After that, the next big thing is the revenue forecast on March 18, and then budgets likely week of March 24. The operating budget has a deficit of $12-15bn over four years. The transportation budget has a deficit of $8bn in the coming years with $1-1.8 in FY 25-27. Budget pressures include lawsuits and tort claims, federal funds making up 30% of the state budget, and the economic outlook last week looking neutral. Recently, Governor Ferguson shared $4bn in cuts to the operating budget. He believes we should cut before any revenue is considered. These cuts were in addition to Governor Inslee’s $3bn cuts. The transportation budget was balanced at end of 2024 session but now revenues are down, costs are increasing, and culverts are a challenge. Solutions are to reduce operating and capital, increase revenue, or a combination. PSRC is convening the Fund our Ferries Local Elected Official group. Elected officials can sign federal and state letters. Governor Ferguson shared that they will hold off elements of ferry electrification in order to increase service faster and that they are interested in leasing boats. 7.3.g Packet Pg. 132 At t a c h m e n t : S e a S h o r e M i n u t e s - 0 3 . 0 7 . 2 0 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Road usage charge bills were introduced in both chambers and had hearings. The policy was a phased approach for a 2.6 cents fee per mile. This would increase over time, as linked to fuel tax, and involved odometer reporting. It would be 18th amendment protected but 10% assessment would be levied on top of the RUC and used for alternative transportation. Transit oriented development bills had mixed status. HB 1491 is still alive but SB 56034 is dead. Provisions from the latter were copied into HB 1491. SB 5607 (impaired driving) is still moving forward. SB 5581 (safe system approach) is in the Senate Rules Committee. HB 1772 and SB 5595 (shared streets) is still moving along. There are a few bills on capital delivery. HB 1902 (streamlining permitting for transportation projects). SB 5773 (procurement and delivery model) is in Senate rules. SB 5746 on electric vehicle infrastructure is moving forward and awaiting floor action in Senate. HB 1837 / SB 5667 on intercity passenger rail may end up as a proviso if it doesn’t pass. Councilmember Ramsdell asked about the reduction in revenue due to EV car use. Has there been a discussion about increasing revenue specifically for EVs at the time of purchase? A – Yes and just to be clear, there’s multiple reasons for decrease in revenue. They include more fuel-efficient cars and people are driving less since pandemic. Representative Fey has said he wants RUC to be a part of the budget conversation. Getting a RUC charge would take a lot of money and also revenue wouldn’t be immediate. Phasing is over six years. Gas tax is easy to collect. Co-Chair Goldman asked whether the cuts will be across the board or targeted in certain areas? A –The Governor asked every agency except education to come up with 6% cuts. Department of Commerce didn’t want to cut housing and homelessness so there were cuts to economic development. Reducing staff and travel. Proposed one day a month for furlough. Republicans didn’t respond well and neither did labor. Legislature could decide to do something totally different. Co-Chair Goldman then began the discussion of the agreement renewal and operating procedures. Genevieve briefed the members on the changes recommended by the subcommittee. Members were not prepared to vote at the meeting but will take this agreement back to their councils for approval so SeaShore can vote on April 4. Co-Chair Goldman kicked off breakout groups discussion and opted for a roundtable discussion instead to hear from members about how they’re experiencing or preparing for state and federal impacts to transportation systems. Mayor French shared that the uncertainty around federal funding is extremely concerning. Particularly TIB funding. Lake Forest Park only has one major project. But it’s disheartening as they are ramping up programs for traffic safety and pedestrian projects that may not be able to count on federal dollars. He articulated the need for everyone to keep communicating and sharing trials and frustrations as they are funded or not, or whether money is clawed back. Many federal colleagues have lost jobs. Rumors that portals for funding opportunities are not there or not working. He expressed the urgency for a united front to say how to be successful despite the challenges. 7.3.g Packet Pg. 133 At t a c h m e n t : S e a S h o r e M i n u t e s - 0 3 . 0 7 . 2 0 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Rebecca Dickinson seconded Mayor French’s comment. Particularly concerned about TIB. Creates level of uncertainty and nervousness. Particularly with projects close to implementation. Councilmember Loutsis affirmed previous comments. Kenmore has one project that relies on federal projects. The city is having a briefing from city staff. He’s concerned about increased competition at state level given the likelihood of less federal funding. Elsa Brown concurred with Mayor French. Gets a lot of questions about what can be expected. A lot of uncertainty. This is a big issue for the city. Mayor Matsumoto-Wright shared similar sentiments. She is also concerned about housing since HUD offices are being closed completely and housing and transportation are close. Mountlake Terrace has gone for RAISE grant this year. Thinking many things will just have to wait four years. They have a lot of projects that need to get accomplished. Brock Howell didn’t have anything to share on the federal discussion. However, recently they finalized a mobility survey of priority populations. He shared key findings and offered a presentation. Councilmember Ramsdell shared he’s most concerned about the most vulnerable in our communities, particularly the disabled and elderly. From a city perspective, he’s concerned about 175th project and whether RAISE grant funding will come in. Co-Chair Pobee shared disappointment and confusion in some of the new changes. $1m tree canopy funding for Shoreline is gone. How will we move forward with these necessary projects? Traveling to DC next week. Co-Chair Goldman shared that he thinks we’re going to be on our own. We’re going to get less federal funding. Then the state will be triaging. We’ll need to work better as a region. How can we join together on economies of scale? Hopefully it will bring us closer together. Councilmember Paine shared that we are all here together. She thanked the group for revising the agreements. She expressed hope for keeping East King County in the conversation and that there may be opportunities for collaboration. Appreciated Brock talking about priority populations. Elected officials need to see where gaps are hitting the hardest. Amanda shared goal to work together better. Don’t have any indications of change from FTA. Will keep people updated about what will impacts be. Co-Chair Goldman asked to have discussion questions as part of SeaShore agendas going forward. In good of the order, Mayor French shared that projects can be scored on regional influence. This is an opportunity to come together. The meeting was adjourned at 9am. 7.3.g Packet Pg. 134 At t a c h m e n t : S e a S h o r e M i n u t e s - 0 3 . 0 7 . 2 0 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Attendees (*in-person): *Amanda Pleasant-Brown (she/they), King County Executive Constatine Brock Howell, Snohomish County Transportation Coalition *Eben Pobee, Shoreline Councilmember and SeaShore Co-Chair Elsa Brown, Seattle Office of Intergovernmental Relations Erik Ashlie-Vinke, Sound Transit *Genevieve Jones (she/her), King County Metro *Jim Hammond, Shoreline *John Ramsdell, Shoreline Councilmember Kyoko Matsumoto-Wright, Mountlake Terrace Mayor *Larry Goldman, Lake Forest Park Councilmember and SeaShore Co-Chair Manny Mendoza (he/him/el), Hopelink Matthew Kenna, WSDOT Nathan Loutsis, Kenmore Councilmember Phillip Hill, Lake Forest Park Robin Koskey, PSRC Rebecca Dickinson, Lake Forest Park *Susan Paine, Edmonds City Council Links: • SeaShore Transportation Forum Website • https://kingcounty.gov/en/dept/metro/about/careers/green-jobs#toc-Green-jobs-community- event • https://www.soundtransit.org/ride-with-us/changes-affect-my-ride/service-changes 7.3.g Packet Pg. 135 At t a c h m e n t : S e a S h o r e M i n u t e s - 0 3 . 0 7 . 2 0 2 5 ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) **Names of those who were confirmed as attendees are included, others who attended remotely without submitting their names are not included. Board of Directors’ Meeting Thursday, February 6, 2025 Hybrid Meeting - 3 p.m. Board Members Present Council Member Kim Daughtry City of Lake Stevens Council Member Megan Dunn Snohomish County Mayor Christine Frizzell City of Lynnwood Mayor Joe Marine City of Mukilteo Council Member Tom Merrill City of Snohomish Mayor Jon Nehring City of Marysville Danielle Julien Labor Representative, non-voting Mayor Sid Roberts City of Stanwood Council Member Jan Schuette City of Arlington Board Members Absent Council Member Strom Peterson Snohomish County Others Present** Melissa Cauley CT-Chief Planning & Development Officer Scott Eastman CT-Sr. Manager Security & Emergency Mgmt Heather Fulcher* City of Monroe, Board Alternate Michael Gallagher City of Brier, Board Alternate Eunjoo Greenhouse CT-Chief People & Financial Officer Al Hendricks CT-Legal Counsel Jay Heim CT-Zero Emissions Manager Kyle Hughes CT-Sr. Program Manager Security Ric Ilgenfritz CT-CEO Rob Jensen CT- Sr. Manager, Regional Technology Sue Jensen CT-Employee Engagement Strategist Molly Marsicek CT-Chief Innovation and Customer Exp Officer Samantha Menzimer CT-External Communications Strategist Deb Osborne CT-Chief of Staff & Public Affairs Officer Susan Paine* City of Edmonds, Board Alternate Lela Perkins ATU 1576 Elena Petrova CT-Project Mgr. III Information Technology Ariel Piedmont CT-Enviro Health/Safety Manager Geoff Patrick CT-Chief Communications Officer Alexa Russo CT-Sr. Program Manager, Sustainability Jason Smith CT-DEI Manager Melody Smith CT-Executive Support Specialist Chas Stearns CT-Chief Information Officer Lauren Straughen CT-Risk Management Specialist Mike Swehla CT-Director of Maintenance De Tapia CT-Director IT Barb Taylor CT-Security Services Training/Exercise Coord Evie Weinzierl CT-Sr. Specialist Employee Communication Kyoko Matsumoto Wright* City of Mountlake Terrace, Board Alternate Bobby White CT-Assistant Mgr. Safety, Security & Sustain 7.3.h Packet Pg. 136 At t a c h m e n t : C T m i n u t e s F e b r u a r y p d f ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Board of Directors’ Meeting February 6, 2025 Page 2 2 Rachel Woods CT-Executive Programs Manager Denise Gregory-Wyatt CT-HR Labor Relations Manager Ryan Zavala CT-Sr. Program Manager Business Continuity Call to Order Chair Merrill called the February 6, 2025, Board of Directors’ meeting to order at 3 p.m. The meeting was held at 2312 W. Casino Road, Everett, WA 98204 and by Zoom. The meeting was recorded and livestreamed. Roll Call of Members The Executive Programs Manager called roll. Attendance was as noted above. A quorum was present. Public Comment There were no public comments. Service Awards CEO Ilgenfritz recognized Rob Jensen, Senior Regional Technology Program Manager, for his twenty- year anniversary with the agency. Mayor Nehring was recognized for serving on the Community Transit Board of Directors for fifteen years. Chief Executive Officer’s Report CEO Ilgenfritz provided a summary of recent activities. Council Member Dunn was welcomed to her role as Board member and Dani Julien was thanked for serving as the interim labor representative. Inclement weather had impacted service over the prior week. A new inclement weather level “code orange” was implemented and allowed better service for customers. Staff were thanked for supporting riders and keeping operations running. Community Transit and many agencies across the country were assessing the rapid developments and executive orders at the federal level. Community Transit was fortunate to have a solid cash reserve and robust state and local funding. Federal funding was primarily used for capital investments such as bus purchases and capital projects. CEO Ilgenfritz participated in a roundtable event hosted by Representative Larsen and participated in a meeting with Senator Cantwell regarding federal developments. At the state level, the major focus was on the state budget shortfall in both the operating and transportation budgets, making this 2025 legislative session particularly challenging. CEO Ilgenfritz would meet with state legislators in Olympia mid-month and attend the WSTA Board meeting in Olympia at the end of February. The agency was continuing a focus on safety and security issues. The RFP for coach operator doors was underway and proposals were expected on February 27. The Swift Blue Line Interlocal agreement with the City of Everett would be going forward to the Board for a 1-year extension. The agency would work with the city over the next year to negotiate the next version of the agreement. An update was provided on the Zip Shuttle Pilots. Contractor, Via, was now providing service for all Zip services, including the Alderwood Shuttle in Lynnwood. The agency was looking at shifting to biennial budgeting to enhance efficiencies. The Board would have the opportunity to discuss this item and it was on track to go to the Board for adoption later in the spring. 7.3.h Packet Pg. 137 At t a c h m e n t : C T m i n u t e s F e b r u a r y p d f ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Board of Directors’ Meeting February 6, 2025 Page 3 3 Community Transit received the Government Finance Officers Association (GFOA) Excellence in Financial Reporting for the 2023 Annual Comprehensive Financial Report. This was the 35th consecutive award for the agency. The marketing team won three first-place AdWheel Awards from the American Public Transportation Association. Committee Reports Executive Committee Chair Merrill reported on the January 16, 2025, meeting. The CEO report was provided, and an executive session was held for labor negotiations. The next meeting was scheduled for February 20 at 11:30 a.m. Finance, Performance, and Oversight Committee Mayor Roberts reported on the January 16, 2025, meeting. The December 2024 expenditures and payroll vouchers were reviewed and forwarded to the Board’s consent agenda. Staff provided the Q3 2024 Transit Unit Report, Q3 2024 Safety and Security Report, December 2024 Sales Tax Report and December 2024 Diesel Fuel Report. The next meeting was scheduled for February 20 at 2 p.m. Consent Calendar Council Member Daughtry moved to approve items A through G on the consent calendar. The motion was seconded by Mayor Marine and passed unanimously. a. Approve minutes of the January 2, 2025 Board Meeting b. Approve minutes of the January 16, 2025 Workshop c. Approve vouchers dated December 6, 2024 in the amount of $1,942,629.84 d. Approve vouchers dated December 13, 2024 in the amount of $3,912,042.47 e. Approve vouchers dated December 20, 2024 in the amount of $1,069,094.12 f. Approve vouchers dated December 27, 2024 in the amount of $960,471.00 g. Approve December 2024 Payroll: i. Direct Deposits Issued, #472399-474283 in the amount of $5,127,301.48 ii. Paychecks Issued, #112627-112699 in the amount of $13,497.53 iii. Employer Payroll Tax Deposits in the amount of $534,992.21 iv. Employer Deferred Compensation for IAM in the amount of $8,809.63 Executive Session An executive session was called at 3:33 p.m. for 10 minutes for labor negotiations (RCW 42.30.140 (4)(a)). Action was expected to follow. At 3:43 p.m., the executive session was extended 10 minutes. At 3:53 p.m. the executive session ended, and the Board returned to the regular meeting. Action Items Approve Resolution No. 04-25, ATU Transit Security Officer Contract Denise Gregory-Wyatt, HR Manager Labor Relations, and Scott Eastman, Sr. Manager Security & Emergency Management, presented the ATU Transit Security Officer (TSO) two-year contract. This was the first contract for the Transit Security Officer bargaining unit and an update about the TSO program was provided to the Board. ATU Local 1576 represented TSOs, approximately 2% of the overall workforce. The contract for this new represented unit was a collaborative effort between Community Transit and ATU Local 1576. 7.3.h Packet Pg. 138 At t a c h m e n t : C T m i n u t e s F e b r u a r y p d f ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Board of Directors’ Meeting February 6, 2025 Page 4 4 Mayor Nehring moved that the Board of Directors approve Resolution No. 04-25, authorizing the Chief Executive Officer execute and implement a two-year labor contract, expiring December 31, 2026, between Community Transit and the Amalgamated Transit Union Local 1576 Transit Security Officers. Council Member Daughtry seconded, and the item passed unanimously. Election of Board Officers Council Member Daughtry nominated Mayor Roberts for Board Chair. The motion was seconded, and a vote was taken. A unanimous ballot passed electing Mayor Roberts as the Board Chair for a one-year term. Council Member Schuette nominated Mayor Frizzell for Board Vice Chair. The motion was seconded, and a vote was taken. A unanimous ballot passed electing Mayor Frizzell as Board Vice Chair for a one-year term. Mayor Marine nominated Council Member Daughtry for Board Secretary. The motion was seconded, and a vote was taken. A unanimous ballot passed electing Council Member Daughtry as Board Secretary for a one-year term. Chair Report Chair Merrill was appreciative to have served as the 2024 Board Chair and offered his congratulations to Mayor Roberts. CEO Ilgenfritz Chair Merrill for his thoughtful service and leadership and presented him with a commemorative framed photo. The next Board meeting was scheduled for March 6, 2025, at 3 p.m. Selection of Puget Sound Regional Council (PSRC) Representatives Council Member Daughtry agreed to serve as the Puget Sound Regional Council representative for a one- year term and Council Member Schuette agreed to continue as the Puget Sound Regional Council alternate representative. Board Communication Council Member Daughtry shared he had tried the Zip Shuttle in Lake Stevens and had a wonderful experience. Labor Representative Julien was pleased with the TSO contract and thanked staff members Isiah and Scott for their integral roles. Mayor Marine thanked Council Member Merrill for serving as chair and congratulated Mayor Roberts. Mayor Roberts was thankful for the opportunity to serve as Board Chair. Mayor Frizzell was appreciative of TSOs for making the buses feel safer. She was appreciative of the Zip cars and thanked the agency for bringing new opportunities to cities. Mayor Nehring was pleased to see the TSO contract. He thanked Council Member Merrill and reflected on his fifteen years at the agency. Council Member Dunn appreciated the warm welcome and looked forward to her role on the Board. 7.3.h Packet Pg. 139 At t a c h m e n t : C T m i n u t e s F e b r u a r y p d f ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) Board of Directors’ Meeting February 6, 2025 Page 5 5 Council Member Gallagher complimented staff on the work they did to get through the inclement weather. Council Member Paine congratulated the new Board officers. Adjourn The meeting adjourned at 4:13 p.m. Rachel Woods Executive Programs Manager 7.3.h Packet Pg. 140 At t a c h m e n t : C T m i n u t e s F e b r u a r y p d f ( O u t s i d e B o a r d s a n d C o m m i t t e e R e p o r t s ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of Council Meeting Minutes March 11, 2025 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative N/A Attachments: 2025-03-11 Council Minutes Draft 8.1 Packet Pg. 141 Edmonds City Council Minutes March 11, 2025 Page 1 EDMONDS CITY COUNCIL MEETING ACTION MINUTES March 11, 2025 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Will Chen, Councilmember Neil Tibbott, Council President Michelle Dotsch, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Chris Eck, Councilmember Jenna Nand, Councilmember STAFF PRESENT Jeff Taraday, City Attorney (remote) Phil Olbrechts, Hearing Examiner Emily Wagener Senior HR Analyst Rod Sniffen, Acting Police Chief Shane Hope, Interim PDS Director Michael Clugston, Planning Manager Brad Shipley, Senior Planner Navyusha Pentakota, Planner Phil Williams, Interim PW Director Richard Gould, Finance Director Scott Passey, City Clerk 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 6:00 pm by Mayor Rosen in the Council Chambers, 250 5th Avenue North, Edmonds, and virtually. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Eck read the City Council Land Acknowledgement Statement. 3. ROLL CALL City Clerk Passey called the roll. All elected officials were present. 4. PRESENTATIONS 1. HEARING EXAMINER REPORT Hearing Examiner Phil Olbrechts reported on the nine projects he examined during 2024, ranging from preliminary plats, conditional use permits, and others. He commented on the challenges associated with certain projects such as determination of setback variances and building footprints measured from easements rather than property lines. While his decisions were based on Edmonds’ precedents, Edmonds hasn’t traditionally allowed much of a building footprint on lots with critical areas. He concluded by requesting code amendments that would 8.1.a Packet Pg. 142 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 1 C o u n c i l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l M e e t i n g M i n u t e s M a r c h 1 1 , 2 0 2 5 ) Edmonds City Council Minutes March 11, 2025 Page 2 enable the hearing examiner to adopt rules of procedure, and to modify decision time limits from the current 24-hour requirement to 10 days, which is the standard in other cities. Questions and comments followed regarding application and hearing timelines, easements vs. property lines, and examples of hearing examiner rules in other cities. Councilmembers expressed support for expanding the decision timeline to allow more thoughtful decision-making. 2. MAYOR’S FINANCE UPDATE Mayor Rosen provided a brief report, noting that he would provide details of his budget reduction and savings approaches at the March 18 meeting. 5. APPROVAL OF AGENDA COUNCILMEMBER ECK MOVED APPROVAL OF THE AGENDA. COUNCIL PRESIDENT TIBBOTT MOVED TO ADD POLICE DEPT PROMOTION AS COUNCIL BUSINESS ITEM #2. MOTION CARRIED UNANIMOUSLY. A VOTE WAS TAKEN ON THE MOTION TO APPROVE THE AGENDA AS AMENDED, WHICH CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS 1. Dennis Weaver, Edmonds, urged the city to cancel the permit to remove the redwood tree “Big Red” at the Boardwalk Condos due to defects in the application. 2. Marty Ronish, Edmonds, expressed concern about the North Bowl Hub designation because it does not have the requisite development potential. 3. Gary Pyfer, Edmonds, expressed support for preserving “Big Red” on environmental and legal grounds. 4. Scott Urquhart, Edmonds, opposed the North Bowl Hub designation because it will replace single family neighborhoods with multifamily housing. 5. Georgina Armstrong, Edmonds, urged the city to adopt tree codes as soon as possible to strengthen urban tree canopy protections. 6. Pam Powers, Edmonds, expressed support for preserving “Big Red” and empowering the city to protect significant and heritage trees. 7. Tamara Nelson, Edmonds, read a scripture encouraging the city council to have wisdom so it can lead with integrity. 7. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER OLSON MOVED APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 8.1.a Packet Pg. 143 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 1 C o u n c i l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l M e e t i n g M i n u t e s M a r c h 1 1 , 2 0 2 5 ) Edmonds City Council Minutes March 11, 2025 Page 3 1. APPROVAL OF COUNCIL COMMITTEE A MEETING MINUTES MARCH 4, 2025 2. APPROVAL OF COUNCIL MEETING MINUTES MARCH 4, 2025 3. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS. 4. APPROVAL OF CLAIM CHECKS. 5. FIRST RESPONDER FLEX FUND 6. SNOHOMISH REGIONAL DRUG TASK FORCE ILA (SRDTF) 7. CONTRACT WITH JCI JONES FOR SODIUM HYPOCHLORITE FOR THE WASTEWATER TREATMENT PLANT 8. AUTHORIZATION TO PURCHASE (1) 2025 ELGIN CROSSWIND SWEEPER 8. PUBLIC HEARING 1. PUBLIC HEARING - INTERLOCAL AGREEMENT WITH THE CITY OF MARYSVILLE FOR SURPLUS VEHICLE SALE Interim Director Williams outlined a proposal to execute an interlocal agreement to sell surplus city vehicles to the City of Marysville. The sale involves five (5) 2023 Ford Explorer Police Utility Interceptors for a one-time lump sum payment of $410,000.00. The public hearing tonight is required prior to council authorization. Mayor Rosen opened the public hearing. Seeing no one wishing to speak, Mayor Rosen closed the hearing. 9. COUNCIL BUSINESS 1. AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF MARYSVILLE FOR SURPLUS VEHICLE SALE COUNCIL PRESIDENT TIBBOTT MOVED TO AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT WITH THE CITY OF MARYSVILLE FOR THE PURCHASE OF SURPLUS VEHICLES. MOTION CARRIED UNANIMOUSLY. 2. POLICE CORPORAL APPROVAL Senior HR Analyst Emily Wagener and Acting Police Chief Sniffen proposed an ordinance that would temporarily reflect seven corporal positions in the police department, which would later revert to six. By doing so, the city can avoid the costs of providing a civil service assessment center, estimated at $20,000-25,000. The proposed process will cost approximately $3,600. The city’s one-year extension of the promotion eligibility list expires soon, so the city must promote now or provide another assessment center. The city attorney will prepare an ordinance for next week’s council agenda. COUNCILMEMBER ECK MOVED TO APPROVE THE PROCESS TO TEMPORARILY INCREASE THE CORPORAL POSITIONS. MOTION CARRIED UNANIMOUSLY. 8.1.a Packet Pg. 144 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 1 C o u n c i l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l M e e t i n g M i n u t e s M a r c h 1 1 , 2 0 2 5 ) Edmonds City Council Minutes March 11, 2025 Page 4 3. 2024 TRANSPORTATION BENEFIT DISTRICT REPORT Interim Director Williams reported that the Transportation Benefit District (TBD) received $1,199,155 in revenue from local license fees in 2024. These collected funds are authorized to be spent only for street maintenance, preservation, and signal system maintenance. The Street Fund also receives approximately $630,000 from State Gas Tax receipts and $440,000 from the General Fund. The publishing of this report fulfills the requirement within RCW 36.73.160(2). TBD‐funded activities included localized pavement repairs, pothole repairs, signage management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk maintenance, and traffic signal maintenance and repair. Council questions and comments focused on the pavement condition index (PCI), value and effectiveness of pavement preservation strategies such as chip sealing, costs and cost controls, and other funding options for the transportation system. 4. 2025 CODE UPDATES: COMMUNITY ACTIVITIES AND INFORMATION Interim Director Hope, Michael Clugston, Planning Manager, Brad Shipley, Senior Planner, and Navyusha Pentakota, Planner, outlined activities that are being planned around the topics of Neighborhood Centers and Hubs and Middle Housing. The Planning Board is currently working on new codes, in addition to Design Review and STEP Housing, which they plan to recommend by mid-year. The Middle Housing effort features a collaborative approach that will provide options for the Planning Board to consider relative to building types on different sized properties, scale, accessory dwelling units (ADUs), and subdivisions. The Hubs and Centers effort is similarly collaborative in that staff has received helpful Planning Board feedback on the interim ordinance. Neighborhood centers and hubs are meant to encourage small-scale commercial and multifamily uses that will mix in with existing homes and businesses. The effort will focus on important issues such as transition zones and existing single-family expansion. Outreach activities will include an online open house with a Q&A component, an updated webpage with interactive maps, and walking tours within each of the nine centers and hubs that were adopted into the Comprehensive Plan. Ms. Pentakota provided a demonstration of the website and interactive map feature. Councilmembers commented favorably on the approach regarding the community outreach efforts and complimented staff for the website and interactive map work. There were also comments, questions and suggestions related to the online open house Q&A process, affordable housing criteria, and website navigation. 5. LOCAL GOVERNMENT INVESTMENT POOL RESOLUTION Director Gould outlined a proposal to adopt a resolution authorizing investment of the City of Edmonds monies in the Local Government Investment Pool (LGIP). The City has been investing 8.1.a Packet Pg. 145 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 1 C o u n c i l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l M e e t i n g M i n u t e s M a r c h 1 1 , 2 0 2 5 ) Edmonds City Council Minutes March 11, 2025 Page 5 surplus funds in the Washington State Local Government Investment Pool (LGIP) for several years. All local governments who invest money in the LGIP are required to have a Council Resolution approving the investments, and to designate authorized individuals to administer the investments. The past resolutions have named the Finance Director and included their direct name. According to LGIP staff, the city may also list only the title and can include more than one. The proposed resolution includes the Finance Director along with the Mayor. COUNCILMEMBER ECK MOVED APPROVAL OF THE RESOLUTION AUTHORIZING INVESTMENT IN THE LGIP. Following brief discussion, the MOTION CARRIED UNANIMOUSLY. 10. COUNCIL COMMENTS Councilmembers commented on various issues. 11. MAYOR’S COMMENTS Mayor Rosen provided comments. ADJOURNMENT The meeting was adjourned at 8:12 pm. 8.1.a Packet Pg. 146 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 1 C o u n c i l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l M e e t i n g M i n u t e s M a r c h 1 1 , 2 0 2 5 ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of Council Committee B Meeting Minutes March 18, 2025 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative N/A Attachments: 2025-03-18 Council Committee B Minutes Draft 8.2 Packet Pg. 147 Minutes COUNCIL COMMITTEE B MEETING March 18, 2025 Elected Officials Present Staff Present Councilmember Nand (Chair) Councilmember Eck Councilmember Olson Councilmember Paine Council President Tibbott (ex-officio) Angie Feser, Parks, Recreation & Human Services Dir. Kyl Woods, Parks Planner Rob English, City Engineer Mike DeLilla, Senior Utilities Engineer Phil Williams, Interim Public Works Director Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council Committee B meeting was called to order virtually and in the City Council Conference Room, 121 – 5th Avenue North, Edmonds, at 3:00 pm by Councilmember Dotsch. 2. COMMITTEE BUSINESS 1. Mathay Ballinger Park Shelter Grant Acceptance Dir. Feser and Mr. Woods outlined a proposal to execute an Interlocal Agreement between Snohomish County and City of Edmonds totaling $127,000 for Mathay Ballinger Park improvements of a large picnic shelter. She provided background on the various amenities and improvements to the park, noting that the shelter is the remaining amenity of the initial improvement design. This project was initially paused due to project funding limitations; however, the Parks & Recreation department was awarded a Snohomish County Council/City Partnership Project grant of $127,000 for the installation of the shelter. Questions and discussion followed regarding rental policy and the basketball court. Committee recommendation: Consent 2. Presentation of PSA with BHC to provide design services for Phase 6 Stormwater Replacement Project Mr. English explained the process leading to the recommendation to approve the contract with BHC for design services for the Phase 6 Stormwater Replacement Project. The Phase 6 Project will focus on replacement and/or rehabilitation of approximately 2,700 linear feet of the City’s Storm network by either using Cured in Place pipe technology or removal and replacement. Selection of the sites was determined using maintenance data supplied from the Storm maintenance and operations division. In addition, for the Phase 7 sites, storm pipe replacement evaluations and preliminary alignment determination is included in the scope and fee. This will aid in finalizing the alignments and site selection for the projects that will be part of the Phase 7 Replacement and/or rehabilitation work. A contract has been negotiated for the projects planned to be constructed in 2026 as part of the Phase 6 work. The City has negotiated a consultant fee of $461,461 for this phase. This contract will be funded by the Stormwater Utility Fund. Committee recommendation: Consent 8.2.a Packet Pg. 148 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 8 C o u n c i l C o m m i t t e e B M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l C o m m i t t e e B M e e t i n g M i n u t e s M a r c h 1 8 , 2 0 2 5 ) 3/18/2025 Committee B Minutes, Page 2 3. Presentation of Construction Contract for the 2025 Overlays Program Mr. English explained that the Overlay Program is a continuation of the annual effort to rehabilitate and preserve its roadway network with pavement. The 2025 Project will use a combination of REET and water utility funds to pave approximately 1.2 lane-miles of City streets. He provided preliminary bid results, noting that the project will likely be on the March 25th City Council Meeting for award of the bid. Committee recommendation: Consent 4. Presentation of Supplemental PSA for Phase 16 Waterline Replacement Project Mr. English provided the background leading to the recommendation to approve a contract with PSA for the 2026 Phase 16 Waterline Replacement Project. The Project will upgrade/replace portions of the City’s potable water network by replacing approximately 4,800 linear feet of waterlines and accessories throughout the city. The selection of the sites was determined using data drawn from the 2017 Comprehensive Water System Plan. A supplemental agreement with a fee of $397,100 has been negotiated for projects planned to be constructed in 2026 as part of the Phase 16 scope of work. As a result of this supplemental agreement, the total contract amount will be increased to $930,200 and funded by the Water Utility Fund. Mr. DeLilla discussed site challenges and the need for due diligence and good information to ensure good bid results. Committee recommendation: Consent 5. Presentation of Amendment PSA for Phase 13 Sewer Replacement Mr. English provided background on the recommendation to approve a contract amendment with PSA for Phase 13 Sewer Replacement. The supplemental agreement provides professional engineering services to complete the final design, bidding and construction support for the project, which rehabilitates or replaces approximately 1,800 linear feet of the City’s sewer pipe network. The City has negotiated a consultant fee of $249,490 for the additional scope of work. As a result of this amended agreement, the total contract amount will be increased to $591,273 and funded by the Sewer Utility Fund. Selection of the sites was determined using the data supplied in the 2013 Comprehensive Sewer System Plan. Mr. DeLilla commented on the complexity and due diligence of the project, noting that it involved a creek crossing and coordination with BNSF to ensure a successful and legal project. He responded to questions about root intrusion/removal and pipe replacement. Committee recommendation: Consent ADJOURNMENT The meeting was adjourned at 3:35 pm. 8.2.a Packet Pg. 149 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 8 C o u n c i l C o m m i t t e e B M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l C o m m i t t e e B M e e t i n g M i n u t e s M a r c h 1 8 , 2 0 2 5 ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of Council Special Meeting Minutes March 18, 2025 Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Recommendation Approval of Council Meeting minutes as part of the Consent Agenda. Narrative N/A Attachments: 2025-03-18 Council Special Minutes Draft 8.3 Packet Pg. 150 Edmonds City Council Minutes March 18, 2025 Page 1 EDMONDS CITY COUNCIL SPECIAL MEETING ACTION MINUTES March 18, 2025 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Will Chen, Councilmember Neil Tibbott, Council President Michelle Dotsch, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Chris Eck, Councilmember Jenna Nand, Councilmember STAFF PRESENT Jeff Taraday, City Attorney Angie Feser, PRHS Director Jessica Neill Hoyson, HR Director Rod Sniffen, Acting Police Chief Shane Hope, Interim PDS Director Phil Williams, Interim PW Director Rob English, City Engineer Richard Gould, Finance Director Todd Tatum, CCED Director Scott Passey, City Clerk 1. CALL TO ORDER The Edmonds City Council Special meeting was called to order at 6:00 pm by Mayor Rosen in the Council Chambers, 250 5th Avenue North, Edmonds, and virtually. 2. ROLL CALL City Clerk Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER ECK MOVED APPROVAL OF THE AGENDA. MOTION CARRIED UNANIMOUSLY. 4. AUDIENCE COMMENTS: none 5. COUNCIL BUSINESS 1. JANUARY 2025 MONTHLY FINANCIAL REPORT Director Gould responded to questions and comments regarding the monthly financial report. The following points were made: • Dir. Gould will bring ideas to council committee on ways to refine the monthly reports to ensure council receives the information it wants. 8.3.a Packet Pg. 151 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 8 C o u n c i l S p e c i a l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l S p e c i a l M e e t i n g M i n u t e s M a r c h 1 8 , 2 0 2 5 ) Edmonds City Council Minutes March 18, 2025 Page 2 • Council places a high priority on visibility and transparency in tracking city funds and is open to various approaches in how that information is reflected. • The interfund loan was needed due to the negative fund balance at the beginning of 2025 caused by several large payments. • City staff will bring forward ideas to modify the revenue forecasts to increase accuracy and reliability. • New development and other indicators may be helpful in forecasting city revenues. 2. FEBRUARY 2025 MONTHLY FINANCIAL REPORT Director Gould responded to comments regarding the February report, highlighting that the street fund negative balance must be addressed in the April 1 budget amendment. 3. MAYOR’S BUDGET REDUCTIONS AND ORGANIZATIONAL CHANGES Mayor Rosen outlined proposed budget reductions and organizational changes aimed at ensuring fiscal responsibility and operational efficiency for the upcoming fiscal year. He shared details of the $1.8 million in budget reductions, which were realized through a combination of layoffs, retirements, resignations, reductions in hours, positions left unfilled or new people being hired at a lower salary. Impacted departments include the Mayor’s Office, Human Resources, Administrative Services, Police, Planning, Public Works Engineering and Facilities, and Information Technology. While the Council directive was to find $1.5M in savings, the Mayor was able to find $1.8M, which provides a buffer if sales tax and red-light traffic cameras impact expected revenues. He then presented a proposal for citywide reorganization, including combining the work of some departments, modifying job responsibilities and creating a City Administrator position, with Todd Tatum servicing as Acting Director. He proposed changing the name of the Parks department to Asset Management, which would include Facilities. Planning and Development would change to Community Placemaking, which would also include Economic Development. The Public Information Officer would include community engagement and be renamed Public Engagement Officer. The Mayor would oversee Police, Finance, Human Resources and the City Clerk while Asset Management (Parks), Community Placemaking, Public Works, Public Engagement, Public Records and Information Services would report to the City Administrator. Council questions, comments, and concerns focused on the renaming conventions, salaries and comparables, financial implications, and the relationship between staffing levels and risk management. There were additional comments and questions about impacts on building and deferred maintenance, police staffing and the community engagement function, the possibility of outsourcing certain city functions to the community, reevaluating all contracted services, jail, video court, sustainability, cuts to the Parks department, public engagement, economic development, and the merits of having a City Administrator in addition to a strong mayor. MEETING RECESS At 8:28 pm, Council President Tibbott called for a recess until 8:35 pm. 8.3.a Packet Pg. 152 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 8 C o u n c i l S p e c i a l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l S p e c i a l M e e t i n g M i n u t e s M a r c h 1 8 , 2 0 2 5 ) Edmonds City Council Minutes March 18, 2025 Page 3 COUNCIL PRESIDENT TIBBOTT MOVED TO POSTPONE INDEFINITELY AGENDA ITEM 5.5, TITLE 18 CODE UPDATES. MOTION CARRIED UNANIMOUSLY. 4. MAIN ST. OVERLAY PROJECT UPDATE (6TH-8TH AVE) Mr. English outlined the proposal to authorize $115,000 in Stormwater Funding to the project management reserve for the Main Street Overlay Project. The reason for this change is due to the discovery of soil instability requiring trench backfill, compaction, and pavement restoration prior to completion of the overlay work. Staff is working with the contractor on pricing the extra work needed to complete the trench repair and pavement patch. COUNCILMEMBER OLSON MOVED TO AUTHORIZE $115,000 IN STORMWATER FUNDING TO THE PROJECT MANAGEMENT RESERVE FOR THE MAIN STREET OVERLAY PROJECT. MOTION CARRIED UNANIMOUSLY. MEETING EXTENSION AT 8:52 PM, COUNCILMEMBER OLSON MOVED TO EXTEND THE MEETING TO 9:15 PM. MOTION CARRIED UNANIMOUSLY. 5. ORDINANCE AMENDING AUTHORIZED EMPLOYEE POSITIONS Director Gould noted that the ordinance addresses the temporary increase to the number of authorized police corporals, which council approved last week. COUNCILMEMBER ECK MOVED TO APPROVE THE ORDINANCE AMENDING AUTHORIZED EMPLOYEE POSITIONS ADDING AN ADDITIONAL POLICE CORPORAL POSITION. MOTION CARRIED UNANIMOUSLY. 6. RESOLUTION IN SUPPORT AND RECOGNITION OF WOMEN’S HISTORY MONTH For information only. This resolution is scheduled to be presented and approved during the March 25TH council meeting. ADJOURNMENT The meeting was adjourned at 8:56 pm. 8.3.a Packet Pg. 153 At t a c h m e n t : 2 0 2 5 - 0 3 - 1 8 C o u n c i l S p e c i a l M i n u t e s D r a f t ( A p p r o v a l o f C o u n c i l S p e c i a l M e e t i n g M i n u t e s M a r c h 1 8 , 2 0 2 5 ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of claim checks - correction from 3/11/25 meeting agenda. Staff Lead: Richard Gould Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #266413 through #266497 dated March 5, 2025 for $653,521.35. This is a correction to the original agenda memo submitted for the March 11, 2025 meeting. The correct ending check number was #266497 (original submission stated through check #266496). Staff Recommendation Approval of claim checks. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Agenda memo 03-11-25 original submission Claim cks 03-05-25 Agenda copy 8.4 Packet Pg. 154 City Council Agenda Item Meeting Date: 03/11/2025 Approval of claim checks. Staff Lead: Richard Gould Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #266413 through #266496 dated March 5, 2025 for $653,521.35. Staff Recommendation Approval of claim checks. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claim cks 03-05-25 Agenda copy 8.4.a Packet Pg. 155 At t a c h m e n t : A g e n d a m e m o 0 3 - 1 1 - 2 5 o r i g i n a l s u b m i s s i o n ( A p p r o v a l o f c l a i m c h e c k s - a m e n d e d ) 3/5/2025 2:38:53PM Positive Pay Listing City of Edmonds apPosPay Page: 1 Document group:jacobson Vendor Code & Name Check #Check Date Amount 065052 AARD PEST CONTROL 266413 188.963/5/2025 000135 ABSCO ALARMS INC 266414 2,806.703/5/2025 074306 AMWINS GROUP BENEFITS INC 266415 8,557.973/5/2025 073573 ANIXTER 266416 514.433/5/2025 064341 AT&T MOBILITY 266417 43.353/5/2025 079382 ATWELL LLC 266418 7,826.253/5/2025 001801 AUTOMATIC WILBERT VAULT CO 266419 1,053.003/5/2025 076685 BAILEY, MICHAEL E 266420 195.003/5/2025 073041 BECK & ASSOCIATES PLLC 266421 980.003/5/2025 079818 BORCICH, VINCENT 266422 180.003/5/2025 079807 BOTHELL MANOR LLC 266423 1,967.503/5/2025 072005 BROCKMANN, KERRY 266424 1,250.603/5/2025 073029 CANON FINANCIAL SERVICES 266425 762.433/5/2025 077353 CAPITOL CONSULTING LLC 266426 3,900.003/5/2025 003510 CENTRAL WELDING SUPPLY 266427 395.033/5/2025 073249 CG ENGINEERING, PLLC 266428 2,730.003/5/2025 019215 CITY OF LYNNWOOD 266429 42,307.003/5/2025 079816 COCHRAN, MIKE 266430 272.503/5/2025 064369 CODE PUBLISHING LLC 266431 727.103/5/2025 078902 COLEMAN OIL COMPANY LLC 266432 15,379.473/5/2025 075648 COVICH-WILLIAMS CO INC 266433 900.673/5/2025 060914 CUMMINS SALES AND SERVICE 266434 486.903/5/2025 074444 DATAQUEST LLC 266435 100.003/5/2025 073823 DAVID EVANS & ASSOC INC 266436 25,955.003/5/2025 061570 DAY WIRELESS SYSTEMS - 03 266437 325.993/5/2025 006626 DEPT OF ECOLOGY 266438 34,303.503/5/2025 047450 DEPT OF INFORMATION SERVICES 266439 285.003/5/2025 079614 DRY BOX INC 266440 165.753/5/2025 007253 DUNN LUMBER 266441 84.603/5/2025 079749 E TYPIST INC 266442 588.603/5/2025 076610 EDMONDS HERO HARDWARE 266443 97.363/5/2025 008705 EDMONDS WATER DIVISION 266444 570.483/5/2025 008812 ELECTRONIC BUSINESS MACHINES 266445 173.863/5/2025 009350 EVERETT DAILY HERALD 266446 113.523/5/2025 072493 FIRSTLINE COMMUNICATIONS INC 266447 1,003.143/5/2025 012199 GRAINGER 266448 74.563/5/2025 071759 GRANICH ENGINEERED PRODUCTS 266449 663.003/5/2025 079181 GREENWOOD HEATING & AC 266450 79.203/5/2025 074722 GUARDIAN SECURITY SYSTEMS 266451 72.313/5/2025 078923 HKA GLOBAL INC 266452 17,415.003/5/2025 067862 HOME DEPOT CREDIT SERVICES 266453 1,400.233/5/2025 061013 HONEY BUCKET 266454 290.953/5/2025 075966 HULBERT, CARRIE 266455 2,766.673/5/2025 076488 HULBERT, MATTHEW STIEG 266456 600.003/5/2025 079524 KIMLEY-HORN & ASSOCIATES INC 266457 27,324.743/5/2025 078946 KITCHENS, KYLEE 266458 832.533/5/2025 017050 KWICK'N KLEEN CAR WASH 266459 65.913/5/2025 078471 LEMM, KEVIN 266460 529.273/5/2025 073603 LIGHTHOUSE LAW GROUP PLLC 266461 123,447.533/5/2025 079732 LIZ LOOMIS PUBLIC AFFAIRS 266462 8,000.003/5/2025 018980 LYNNWOOD HONDA 266463 60.583/5/2025 020039 MCMASTER-CARR SUPPLY CO 266464 307.713/5/2025 075746 MCMURRAY, LAURA 266465 204.003/5/2025 Page: 1 8.4.b Packet Pg. 156 At t a c h m e n t : C l a i m c k s 0 3 - 0 5 - 2 5 A g e n d a c o p y ( A p p r o v a l o f c l a i m c h e c k s - a m e n d e d ) 3/5/2025 2:38:53PM Positive Pay Listing City of Edmonds apPosPay Page: 2 Document group:jacobson Vendor Code & Name Check #Check Date Amount 061654 NATIONAL BARRICADE CO LLC 266466 327.583/5/2025 067834 NATIONAL CONSTRUCTION RENTALS 266467 39.783/5/2025 070855 NAVIA BENEFIT SOLUTIONS 266468 336.503/5/2025 074866 NORTHWEST PLAYGROUND EQUIPMENT 266469 4,003.973/5/2025 072739 O'REILLY AUTO PARTS 266470 152.563/5/2025 002203 OWEN EQUIPMENT COMPANY 266471 92.743/5/2025 027060 PACIFIC TOPSOILS INC 266472 3,835.003/5/2025 028860 PLATT ELECTRIC SUPPLY 266473 1,102.113/5/2025 078800 POPA & ASSOCIATES 266474 600.003/5/2025 046900 PUGET SOUND ENERGY 266475 49,949.493/5/2025 070955 R&R STAR TOWING 266476 739.083/5/2025 079638 RUOSCH, MILDRED KAY 266477 1,231.253/5/2025 066964 SEATTLE AUTOMOTIVE DIST INC 266478 426.603/5/2025 077069 SEMACONNECT LLC 266479 88.173/5/2025 079789 SIGNATURE HOMES BY VILLAGELIFE 266480 377.503/5/2025 036955 SKY NURSERY 266481 304.683/5/2025 037375 SNO CO PUD NO 1 266483 14,480.343/5/2025 063941 SNO CO SHERIFFS OFFICE 266484 56,545.223/5/2025 038300 SOUND DISPOSAL CO 266485 3,794.923/5/2025 038410 SOUND SAFETY PRODUCTS 266486 370.193/5/2025 039775 STATE AUDITOR'S OFFICE 266487 1,669.203/5/2025 079817 SUBCLEFF, DOUGLAS 266488 901.253/5/2025 067865 VERIZON WIRELESS 266489 13,434.393/5/2025 075550 VERIZON WIRELESS 266490 150.003/5/2025 069751 VESTIS 266491 339.823/5/2025 067195 WASHINGTON TREE EXPERTS 266492 1,491.753/5/2025 078314 WASTE MGMT DISPOSAL SVC OF OR 266497 149,744.403/5/2025 065568 WATER SERVICES NW INC 266493 96.633/5/2025 064800 WEHOP 266494 2,110.423/5/2025 073552 WELCO SALES LLC 266495 1,109.013/5/2025 011900 ZIPLY FIBER 266496 2,350.953/5/2025 Total count: 84 GrandTotal: 653,521.35 Page: 2 8.4.b Packet Pg. 157 At t a c h m e n t : C l a i m c k s 0 3 - 0 5 - 2 5 A g e n d a c o p y ( A p p r o v a l o f c l a i m c h e c k s - a m e n d e d ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of claim checks and wire payments. Staff Lead: Richard Gould Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #266498 through #266604 dated March 12, 2025 for $1,500,429.85, check #266605 through #266680 dated March 19, 2025 for $1,094,727.51 (re-issued check #266627 $200.00) and wire payments of $4,609.72, $7,845.88 & $14,248.47. Staff Recommendation Approval of claim checks and wire payments. Narrative The Council President shall be designated as the auditing committee for the city council. The council president shall review the documentation supporting claims paid and review for approval by the city council at its next regular public meeting all checks or warrants issued in payment of any claim, demand or voucher. A list of each claim, demand or voucher approved and each check or warrant issued indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the city council office for review by individual councilmembers prior to each regularly scheduled public meeting. Attachments: Claim cks 03-12-25 Agenda copy Claim cks 03-19-25 Agenda copy 8.5 Packet Pg. 158 3/12/2025 12:04:37PM Positive Pay Listing City of Edmonds apPosPay Page: 1 Document group:jacobson Vendor Code & Name Check #Check Date Amount 070322 A&A LANGUAGE SERVICES INC 266498 180.003/12/2025 065052 AARD PEST CONTROL 266499 142.553/12/2025 000135 ABSCO ALARMS INC 266500 2,472.443/12/2025 061029 ABSOLUTE GRAPHIX 266501 467.373/12/2025 078469 AGUIRRE, RAUL 266502 130.003/12/2025 001528 AM TEST INC 266503 335.003/12/2025 079537 AMERICAN TRAFFIC SOLUTIONS INC 266504 23,750.003/12/2025 073573 ANIXTER 266505 286.813/12/2025 078237 ARIAS, ADRIAN 266506 682.503/12/2025 001699 ASSOC OF WA CITIES 266507 2,620.003/12/2025 070305 AUTOMATIC FUNDS TRANSFER 266508 225.003/12/2025 001801 AUTOMATIC WILBERT VAULT CO 266509 1,053.003/12/2025 002100 BARNARD, EARL 266510 111.713/12/2025 074307 BLUE STAR GAS 266511 916.943/12/2025 078083 BUYCE JR, RICHARD J 266512 493.203/12/2025 003510 CENTRAL WELDING SUPPLY 266513 419.223/12/2025 079821 CHAMELEON TRANSLATIONS 266514 130.003/12/2025 074537 CITY OF BELLEVUE 266515 8,803.063/12/2025 063902 CITY OF EVERETT 266516 910.803/12/2025 073135 COGENT COMMUNICATIONS INC 266517 661.593/12/2025 070323 COMCAST BUSINESS 266518 259.863/12/2025 079824 CPS HR CONSULTING 266519 9,000.003/12/2025 005965 CUES INC 266520 823.283/12/2025 060914 CUMMINS SALES AND SERVICE 266521 1,823.253/12/2025 079013 DEALERSHIP GLASS AUTO GLASS 266522 44.143/12/2025 076172 DK SYSTEMS 266523 895.053/12/2025 079823 DPF ALTERNATIVES II 266524 475.163/12/2025 070244 DUANE HARTMAN & ASSOCIATES INC 266525 1,695.003/12/2025 079749 E TYPIST INC 266526 187.653/12/2025 076610 EDMONDS HERO HARDWARE 266527 162.843/12/2025 008705 EDMONDS WATER DIVISION 266528 309.513/12/2025 075200 EDUARDO ZALDIBAR 266529 796.253/12/2025 068803 EJ USA INC 266530 1,776.413/12/2025 008812 ELECTRONIC BUSINESS MACHINES 266531 431.843/12/2025 009350 EVERETT DAILY HERALD 266532 86.003/12/2025 071026 FASTSIGNS OF LYNNWOOD 266533 334.913/12/2025 012199 GRAINGER 266534 1,005.793/12/2025 079744 HEGG, ADAM R 266535 286.803/12/2025 013140 HENDERSON, BRIAN 266536 250.003/12/2025 013338 HICKOK, ROBIN 266537 5,850.003/12/2025 013500 HINGSON, ROBERT 266538 5,067.533/12/2025 076240 HM PACIFIC NORTHWEST INC 266539 1,029.893/12/2025 061013 HONEY BUCKET 266540 290.953/12/2025 074331 HOVICK, JAMES 266541 3,641.483/12/2025 069733 ICONIX WATERWORKS INC 266542 11,035.513/12/2025 014940 INTERSTATE BATTERY SYSTEMS 266543 292.643/12/2025 015270 JCI JONES CHEMICALS INC 266544 8,241.093/12/2025 079573 JUVVAL TECH LLC 266545 200.003/12/2025 079478 KASHFIA, SASSAN 266546 130.003/12/2025 077309 KENYON, DENISE 266547 94.273/12/2025 071137 KIDZ LOVE SOCCER 266548 4,150.903/12/2025 017050 KWICK'N KLEEN CAR WASH 266549 1,095.123/12/2025 079769 LAW OFFICE SAM SOMMERMAN PLLC 266550 4,470.003/12/2025 Page: 1 8.5.a Packet Pg. 159 At t a c h m e n t : C l a i m c k s 0 3 - 1 2 - 2 5 A g e n d a c o p y ( A p p r o v a l o f c l a i m c h e c k s a n d w i r e p a y m e n t s . ) 3/12/2025 12:04:37PM Positive Pay Listing City of Edmonds apPosPay Page: 2 Document group:jacobson Vendor Code & Name Check #Check Date Amount 075149 LIM, VANNARA 266551 130.003/12/2025 067235 MARYS TOWING INC 266552 328.193/12/2025 019940 MC COMAS, GARY 266553 4,390.633/12/2025 074322 MICRO PRECISION CALIBRATION 266554 153.003/12/2025 020900 MILLERS EQUIP & RENT ALL INC 266555 121.073/12/2025 079223 MOORE, ANGELA 266556 751.803/12/2025 018950 NAPA AUTO PARTS 266557 82.753/12/2025 067834 NATIONAL CONSTRUCTION RENTALS 266558 192.273/12/2025 024960 NORTH COAST ELECTRIC COMPANY 266559 142.043/12/2025 072739 O'REILLY AUTO PARTS 266564 26.233/12/2025 070166 OFFICE OF THE STATE TREASURER 266560 14,873.773/12/2025 073714 OLBRECHTS & ASSOC PLLC 266561 2,748.883/12/2025 026200 OLYMPIC VIEW WATER DISTRICT 266562 599.163/12/2025 063750 ORCA PACIFIC INC 266563 1,709.503/12/2025 075735 PACIFIC SECURITY 266565 4,048.353/12/2025 079345 PHENOVA INC 266566 1,018.733/12/2025 070955 R&R STAR TOWING 266567 328.483/12/2025 062657 REGIONAL DISPOSAL COMPANY 266568 6,109.643/12/2025 066786 RELIABLE SECURITY SOUND & DATA 266569 1,018.303/12/2025 079607 ROMERO, STACEY F 266570 390.003/12/2025 079760 ROOHI, MAHZAD 266571 366.003/12/2025 079019 ROOT AND LIMB YOGA 266572 1,051.553/12/2025 079763 SANDAG SOLUTIONS 266573 130.003/12/2025 066964 SEATTLE AUTOMOTIVE DIST INC 266574 227.353/12/2025 067076 SEATTLE PUMP AND EQUIPMENT CO 266575 651.243/12/2025 066918 SEDOR, NORMAN 266576 7,000.003/12/2025 079822 SEMISI-TUPOU, VAIVAO T 266577 130.003/12/2025 070495 SEPULVEDA, PABLO 266578 130.003/12/2025 063306 SHERWIN-WILLIAMS 266579 142.213/12/2025 071655 SHI INTERNATIONAL CORP 266580 3,710.093/12/2025 075590 SMARSH INC 266581 128.463/12/2025 037801 SNO CO HUMAN SERVICE DEPT 266582 3,023.503/12/2025 075543 SNO CO PUBLIC DEFENDER ASSOC 266583 105,746.003/12/2025 037375 SNO CO PUD NO 1 266584 22,659.373/12/2025 063941 SNO CO SHERIFFS OFFICE 266585 648.783/12/2025 076433 SNOHOMISH COUNTY 911 266586 84,231.003/12/2025 070167 SNOHOMISH COUNTY TREASURER 266587 188.083/12/2025 037303 SO SNOHOMISH CO FIRE & RESCUE 266588 1,078,084.263/12/2025 075700 SONESSA, MERGIA 266589 130.003/12/2025 038300 SOUND DISPOSAL CO 266590 1,803.193/12/2025 038410 SOUND SAFETY PRODUCTS 266591 164.633/12/2025 079359 THE WALLS LAW FIRM INC 266592 25,000.003/12/2025 068141 TRANSPO GROUP 266593 2,062.503/12/2025 073418 TREE SOLUTIONS INC 266594 3,000.003/12/2025 076927 TRI-TECH FORENSICS INC 266595 55.983/12/2025 063939 TYLER TECHNOLOGIES INC 266596 4,800.003/12/2025 044960 UTILITIES UNDERGROUND LOC CTR 266597 283.503/12/2025 067865 VERIZON WIRELESS 266598 27.673/12/2025 069751 VESTIS 266599 256.293/12/2025 077739 VOOGT, JOHANNES FRANCISCUS 266600 130.003/12/2025 067917 WALLY'S TOWING INC 266601 452.913/12/2025 065035 WASHINGTON STATE PATROL 266602 357.003/12/2025 064800 WEHOP 266603 1,930.823/12/2025 051282 ZUMAR INDUSTRIES INC 266604 1,540.373/12/2025 Page: 2 8.5.a Packet Pg. 160 At t a c h m e n t : C l a i m c k s 0 3 - 1 2 - 2 5 A g e n d a c o p y ( A p p r o v a l o f c l a i m c h e c k s a n d w i r e p a y m e n t s . ) 3/12/2025 12:04:37PM Positive Pay Listing City of Edmonds apPosPay Page: 3 Document group:jacobson Total count: 107 GrandTotal: 1,500,429.85 Page: 3 8.5.a Packet Pg. 161 At t a c h m e n t : C l a i m c k s 0 3 - 1 2 - 2 5 A g e n d a c o p y ( A p p r o v a l o f c l a i m c h e c k s a n d w i r e p a y m e n t s . ) 3/19/2025 11:50:50AM Positive Pay Listing City of Edmonds apPosPay Page: 1 Document group:jacobson Vendor Code & Name Check #Check Date Amount 000135 ABSCO ALARMS INC 266605 546.983/19/2025 079673 ACCORD CONTRACTORS LLC 266606 2,452.133/19/2025 075132 AERZEN USA CORP 266607 438.973/19/2025 000850 ALDERWOOD WATER DISTRICT 266608 134,874.353/19/2025 001528 AM TEST INC 266609 205.003/19/2025 079745 AMAZING MAPLES LLC 266610 1,315.203/19/2025 074718 AQUATIC SPECIALTY SERVICES INC 266611 174.873/19/2025 025217 ARG INDUSTRIAL 266612 410.073/19/2025 064341 AT&T MOBILITY 266613 1,749.473/19/2025 070305 AUTOMATIC FUNDS TRANSFER 266614 3,880.903/19/2025 071174 AXON ENTERPRISE INC 266615 291,227.343/19/2025 063408 BARTELS & STOUT INC 266616 193.003/19/2025 072005 BROCKMANN, KERRY 266617 1,269.453/19/2025 078083 BUYCE JR, RICHARD J 266618 431.403/19/2025 073029 CANON FINANCIAL SERVICES 266619 572.563/19/2025 069813 CDW GOVERNMENT INC 266620 236.623/19/2025 003510 CENTRAL WELDING SUPPLY 266621 90.233/19/2025 035160 CITY OF SEATTLE 266622 41.993/19/2025 076914 CM DESIGN GROUP LLC 266623 35,667.053/19/2025 070323 COMCAST BUSINESS 266624 168.423/19/2025 005965 CUES INC 266625 1,222.333/19/2025 006200 DAILY JOURNAL OF COMMERCE 266626 699.603/19/2025 079777 DEMARAY, MARK M 266627 200.003/19/2025 006626 DEPT OF ECOLOGY 266628 1,067.893/19/2025 068654 DIJULIO DISPLAYS INC 266629 4,505.783/19/2025 076172 DK SYSTEMS 266630 19,048.843/19/2025 076610 EDMONDS HERO HARDWARE 266631 85.413/19/2025 063448 EDMONDS LIONS CLUB 266632 500.003/19/2025 069523 EDMONDS P&R YOUTH SCHOLARSHIP 266633 150.003/19/2025 008705 EDMONDS WATER DIVISION 266634 1,763.083/19/2025 008812 ELECTRONIC BUSINESS MACHINES 266635 397.243/19/2025 009350 EVERETT DAILY HERALD 266636 347.443/19/2025 072493 FIRSTLINE COMMUNICATIONS INC 266637 292.833/19/2025 068617 GLEISNER, BARBARA 266638 243.003/19/2025 074722 GUARDIAN SECURITY SYSTEMS 266639 72.313/19/2025 067862 HOME DEPOT CREDIT SERVICES 266640 1,395.783/19/2025 061013 HONEY BUCKET 266641 2,182.463/19/2025 060165 HWA GEOSCIENCES INC 266642 2,200.003/19/2025 069733 ICONIX WATERWORKS INC 266643 7,410.473/19/2025 074263 LYNNWOOD WINSUPPLY CO 266644 571.263/19/2025 068489 MCLOUGHLIN & EARDLEY GROUP INC 266645 445.523/19/2025 020900 MILLERS EQUIP & RENT ALL INC 266646 77.353/19/2025 018950 NAPA AUTO PARTS 266647 223.873/19/2025 061654 NATIONAL BARRICADE CO LLC 266648 417.603/19/2025 064570 NATIONAL SAFETY INC 266649 153.943/19/2025 062594 NEW PIG CORPORATION 266650 1,749.593/19/2025 079722 NIELSON, LEAH CLAIRE 266651 785.953/19/2025 075542 NORTHWEST LANDSCAPE SUPPLY 266652 371.613/19/2025 078890 NW MOBILE FLAGGING ACADEMY 266653 4,500.003/19/2025 077389 OLYMPIC ELEVATOR COMPANY 266654 849.303/19/2025 002203 OWEN EQUIPMENT COMPANY 266655 444,045.193/19/2025 074793 PETDATA INC 266656 212.503/19/2025 079345 PHENOVA INC 266657 394.643/19/2025 Page: 1 8.5.b Packet Pg. 162 At t a c h m e n t : C l a i m c k s 0 3 - 1 9 - 2 5 A g e n d a c o p y ( A p p r o v a l o f c l a i m c h e c k s a n d w i r e p a y m e n t s . ) 3/19/2025 11:50:50AM Positive Pay Listing City of Edmonds apPosPay Page: 2 Document group:jacobson Vendor Code & Name Check #Check Date Amount 029117 PORT OF EDMONDS 266658 4,567.653/19/2025 077461 PUGET SOUND PLANTS INC 266659 291.333/19/2025 061540 REPUBLIC SERVICES #197 266660 3,470.843/19/2025 064769 ROMAINE ELECTRIC 266661 271.493/19/2025 079174 SAVANNAH POWERS 266662 259.003/19/2025 076332 SCOTT, EMILY 266663 510.003/19/2025 063306 SHERWIN-WILLIAMS 266664 155.253/19/2025 068132 SHORELINE CONSTRUCTION CO 266665 98,031.453/19/2025 036955 SKY NURSERY 266666 1,326.003/19/2025 037375 SNO CO PUD NO 1 266667 1,709.003/19/2025 006630 SNOHOMISH COUNTY 266668 778.003/19/2025 072649 THE WIDE FORMAT COMPANY 266669 254.153/19/2025 063939 TYLER TECHNOLOGIES INC 266670 1,044.003/19/2025 079619 UNCOMMON BRIDGES 266671 294.003/19/2025 078770 VERSATERM PUBLIC SAFETY US INC 266672 3,932.253/19/2025 069751 VESTIS 266673 148.233/19/2025 075635 WCP SOLUTIONS 266674 1,082.573/19/2025 064800 WEHOP 266675 47.263/19/2025 074609 WEST COAST ARMORY NORTH 266676 126.003/19/2025 069691 WESTERN SYSTEMS 266677 996.603/19/2025 063008 WSDOT 266678 134.103/19/2025 071634 ZAYO GROUP LLC 266679 111.963/19/2025 011900 ZIPLY FIBER 266680 857.603/19/2025 Total count: 76 GrandTotal: 1,094,927.51 Page: 2 8.5.b Packet Pg. 163 At t a c h m e n t : C l a i m c k s 0 3 - 1 9 - 2 5 A g e n d a c o p y ( A p p r o v a l o f c l a i m c h e c k s a n d w i r e p a y m e n t s . ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of payroll and benefit checks, direct deposit and wire payments. Staff Lead: Lori Palmer Department: Administrative Services Preparer: Lori Palmer Background/History Approval of payroll check #66196 dated March 20, 2025 for $3,870.33, direct deposit for $803,342.37, benefit checks #66197 through #66204 and wire payments for $828,387.34 for the pay period of March 1, 2025 through March 15, 2025. Staff Recommendation Approval of payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of payments. Attachments: 03-01-2025 to 03-15-2025 benefit checks report 03-01-2025 to 03-15-2025 payroll earnings report 8.6 Packet Pg. 164 Benefit Checks Summary Report City of Edmonds Pay Period: 1,176 - 03/01/2025 to 03/15/2025 Bank: usbank - US Bank Direct DepositCheck AmtNamePayee #DateCheck # 66197 03/20/2025 bpas BPAS 8,068.74 0.00 66198 03/20/2025 epoa2 EPOA-POLICE 8,460.00 0.00 66199 03/20/2025 epoa3 EPOA-POLICE SUPPORT 1,800.00 0.00 66200 03/20/2025 icma MISSIONSQUARE PLAN SERVICES 5,957.51 0.00 66201 03/20/2025 flex NAVIA BENEFIT SOLUTIONS 6,521.58 0.00 66202 03/20/2025 teams TEAMSTERS LOCAL 763 7,016.00 0.00 66203 03/20/2025 teamcom TEAMSTERS LOCAL 763 637.95 0.00 66204 03/20/2025 tx TEXAS CHILD SUPPORT SDU 166.50 0.00 38,628.28 0.00 Bank: wire - US BANK Direct DepositCheck AmtNamePayee #DateCheck # 3808 03/20/2025 awc AWC 434,574.27 0.00 3814 03/20/2025 edm CITY OF EDMONDS 247.00 0.00 3815 03/20/2025 us US BANK 155,116.87 0.00 3816 03/20/2025 mebt WTRISC FBO #N3177B1 147,811.09 0.00 3817 03/20/2025 pb NATIONWIDE RETIREMENT SOLUTION 8,453.06 0.00 3819 03/20/2025 wadc WASHINGTON STATE TREASURER 42,466.77 0.00 3821 03/20/2025 oe OFFICE OF SUPPORT ENFORCEMENT 1,090.00 0.00 789,759.06 0.00 828,387.34 0.00Grand Totals: Page 1 of 13/19/2025 8.6.a Packet Pg. 165 At t a c h m e n t : 0 3 - 0 1 - 2 0 2 5 t o 0 3 - 1 5 - 2 0 2 5 b e n e f i t c h e c k s r e p o r t ( A p p r o v a l o f p a y r o l l a n d b e n e f i t c h e c k s , Payroll Earnings Summary Report City of Edmonds Pay Period: 1,176 (03/01/2025 to 03/15/2025) Hours AmountHour Type Hour Class Description Unpaid ADA hoursABSENT113 13.00 0.00 SICK LEAVESICK121 747.50 44,630.96 VACATIONVACATION122 777.75 47,266.39 HOLIDAY HOURSHOLIDAY123 174.50 10,558.14 FLOATER HOLIDAYHOLIDAY124 53.00 2,685.81 COMPENSATORY TIMECOMP HOURS125 147.50 8,811.77 Police Sick Leave L & ISICK129 18.00 2,122.92 WASHINGTON STATE SICK LEAVESICK135 16.00 343.52 BEREAVEMENTBEREAVEMENT141 3.25 167.27 Kelly Day UsedREGULAR HOURS150 224.00 14,430.22 COMPTIME AUTO PAYCOMP HOURS155 46.75 3,059.34 MANAGEMENT LEAVEVACATION160 41.50 3,634.55 REGULAR HOURSREGULAR HOURS190 16,334.25 976,585.30 ADMINISTRATIVE LEAVEREGULAR HOURS195 50.00 3,197.82 OVERTIME-STRAIGHTOVERTIME HOURS210 4.00 207.00 WATER WATCH STANDBYOVERTIME HOURS215 24.00 2,008.11 STANDBY TREATMENT PLANTMISCELLANEOUS216 3.00 400.37 OVERTIME 1.5OVERTIME HOURS220 106.00 10,076.61 OVERTIME-DOUBLEOVERTIME HOURS225 57.00 6,114.92 MISC PAYMISCELLANEOUS400 0.00 -141.97 Medical Opt OutMISCELLANEOUS404 0.00 300.00 WORKING OUT OF CLASSMISCELLANEOUS410 0.00 817.41 SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 2.50 2,614.83 RETROACTIVE PAYRETROACTIVE PAY600 0.00 5,314.94 ACCRUED COMP 1.0COMP HOURS602 40.50 0.00 ACCRUED COMP TIME 1.5COMP HOURS604 109.50 0.00 ACCRUED COMP 2.0COMP HOURS606 9.50 0.00 Commander Standy AccrualCOMP HOURS609 10.00 0.00 ACCRUED SICK LEAVESICK901 20.73 0.00 BOOT ALLOWANCEMISCELLANEOUS902 0.00 0.00 ACCREDITATION PAYMISCELLANEOUSacc 0.00 256.55 ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 228.46 Ancilary Duty PayREGULAR HOURSanc 0.00 276.61 Ancilary Duty PayREGULAR HOURSanc2 0.00 1,551.48 03/19/2025 Page 1 of 3 8.6.b Packet Pg. 166 At t a c h m e n t : 0 3 - 0 1 - 2 0 2 5 t o 0 3 - 1 5 - 2 0 2 5 p a y r o l l e a r n i n g s r e p o r t ( A p p r o v a l o f p a y r o l l a n d b e n e f i t c h e c k s , Payroll Earnings Summary Report City of Edmonds Pay Period: 1,176 (03/01/2025 to 03/15/2025) Hours AmountHour Type Hour Class Description Ancilary Duty PayREGULAR HOURSanc3 0.00 1,842.24 BOC II CertificationMISCELLANEOUSboc 0.00 244.78 TRAINING CORPORALMISCELLANEOUScpl 0.00 235.40 CERTIFICATION III PAYMISCELLANEOUScrt 0.00 122.39 Detective 4%MISCELLANEOUSdet4 0.00 1,351.04 EDUCATION PAY 2%EDUCATION PAYed1 0.00 1,060.62 EDUCATION PAY 4%EDUCATION PAYed2 0.00 890.94 EDUCATION PAY 6%EDUCATION PAYed3 0.00 11,965.70 Furlough Day Non-RepresentedREGULAR HOURSfd1 137.00 10,985.13 Family Medical Leave-Comp UsedCOMP HOURSfmlc 3.00 126.29 FAMILY MEDICAL/SICKSICKfmls 78.75 4,237.08 Family Medical Leave VacationVACATIONfmlv 4.00 168.40 HOLIDAYHOLIDAYhol 9.00 458.97 K-9 AssignmentMISCELLANEOUSk9 0.00 429.92 LANGUAGE PAYMISCELLANEOUSlan 0.00 600.00 LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,160.18 LONGEVITY PAY 2.5%LONGEVITYlg11 0.00 1,135.30 Longevity 9%LONGEVITYlg12 0.00 3,892.59 Longevity 7%LONGEVITYlg13 0.00 1,704.01 Longevity 5%LONGEVITYlg14 0.00 1,445.65 LONGEVITY PAY 4%LONGEVITY PAYlg2 0.00 171.92 LONGEVITY 6%LONGEVITY PAYlg3 0.00 298.53 Longevity 1%LONGEVITYlg4 0.00 1,192.91 Longevity 3%LONGEVITYlg5 0.00 4,405.01 Longevity .5%LONGEVITYlg6 0.00 0.00 Longevity 1.5%LONGEVITYlg7 0.00 917.60 Paid Family Medical Unpaid/SupABSENTpfmp 95.00 0.00 Paid FAMILY MEDICAL/SICKSICKpfms 7.00 294.70 Paid Family Medical VacationVACATIONpfmv 30.00 1,611.75 PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 3,633.30 PSET SergeantMISCELLANEOUSstr 0.00 255.80 TAC OfficerMISCELLANEOUStac 0.00 214.96 Training OfficerMISCELLANEOUSto 0.00 214.96 Traffic Officer - CarMISCELLANEOUStraf 0.00 462.12 03/19/2025 Page 2 of 3 8.6.b Packet Pg. 167 At t a c h m e n t : 0 3 - 0 1 - 2 0 2 5 t o 0 3 - 1 5 - 2 0 2 5 p a y r o l l e a r n i n g s r e p o r t ( A p p r o v a l o f p a y r o l l a n d b e n e f i t c h e c k s , Payroll Earnings Summary Report City of Edmonds Pay Period: 1,176 (03/01/2025 to 03/15/2025) Hours AmountHour Type Hour Class Description Total Net Pay:$807,212.70 $1,205,249.52 19,397.48 03/19/2025 Page 3 of 3 8.6.b Packet Pg. 168 At t a c h m e n t : 0 3 - 0 1 - 2 0 2 5 t o 0 3 - 1 5 - 2 0 2 5 p a y r o l l e a r n i n g s r e p o r t ( A p p r o v a l o f p a y r o l l a n d b e n e f i t c h e c k s , City Council Agenda Item Meeting Date: 03/25/2025 Resolution in Support and Recognition of Women's History Month Staff Lead: City Council Department: City Council Preparer: Beckie Peterson Background/History The National Women's History Alliance(NWHA) established March as National Women's History Month, after first being official recognized as Women's History Week by Congressional resolution in 1981, and then expanded in 1987 to the entire month. Recommendation Adopt resolution in support of Women's History Month. Narrative From the NWHA website: As we celebrate Women’s History Month 2025 with the theme, "Moving Forward Together! Women Educating & Inspiring Generations," we will continue to advocate, educate, and build a more inclusive future. Attachments: 3.18.2025 A RESOLUTION OF THE EDMONDS CITY COUNCIL IN SUPPORT AND IN RECOGNITION OF WOMEN 8.7 Packet Pg. 169 RESOLUTION NO: _____ A RESOLUTION OF THE EDMONDS CITY COUNCIL IN SUPPORT OF AND IN RECOGNITION OF WOMEN’S HISTORY MONTH WHEREAS, this year, 2025, marks the 105th anniversary of the ratification of the 19th amendment to the United States Constitution, guaranteeing and protecting women’s right to vote; and WHEREAS, American women have been and still are leaders in all sectors and facets of life, not only in securing their own rights of suffrage, liberty, and equal opportunity, but also in the movements for abolition, emancipation, industrial labor, civil rights, peace, and in defense of our nation and democracy; and WHEREAS, locally, nationally, and internationally, women of every race, age, and cultural background have made historic contributions to the growth, stability, and strength of our communities in countless recorded and unrecorded ways; and WHEREAS, the gender pay gap continues to persist for employed women, on average for full- time workers by approximately $18,616 a year as of 2023 in Washington State, which is the second worst in the nation. The wage gap for women of color is significantly greater with Black women earned $28,400 less, and Latina women earned $35,400 less than white, non-Hispanic men; and WHEREAS, women across in Edmonds and across our country continue to be instrumentally important in the lives of their families, friends, co-workers, neighborhoods, and our community, our businesses, our economy, our government, and more, through their diligence and intentional efforts; and WHEREAS, the National Women’s History Alliance proudly established March 2025 as National Women’s History Month, ensuring diverse women’s voices and contributions are recognized and celebrated; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDMONDS WASHINGTON THAT: Section 1. The Edmonds City Council adopts this resolution to express its official position in support of Women’s History Month. Section 2. The City of Edmonds pledges to be a supportive community for the equal rights of all women. 8.7.a Packet Pg. 170 At t a c h m e n t : 3 . 1 8 . 2 0 2 5 A R E S O L U T I O N O F T H E E D M O N D S C I T Y C O U N C I L I N S U P P O R T A N D I N R E C O G N I T I O N O F W O M E N ( R e s o l u t i o n i n RESOLVED this ____ day of March 2025. CITY OF EDMONDS ______________________________ MAYOR, MIKE ROSEN ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. 8.7.a Packet Pg. 171 At t a c h m e n t : 3 . 1 8 . 2 0 2 5 A R E S O L U T I O N O F T H E E D M O N D S C I T Y C O U N C I L I N S U P P O R T A N D I N R E C O G N I T I O N O F W O M E N ( R e s o l u t i o n i n City Council Agenda Item Meeting Date: 03/25/2025 Mathay Ballinger Park Shelter Grant Acceptance Staff Lead: Angie Feser Department: Parks, Recreation & Human Services Preparer: Angie Feser Narrative The Mathay Ballinger Park is the only city-owned park in southeast Edmonds and with recent site improvements as well as a recent expansion through the Mee property acquisition, is experiencing increased usage. The park has a playground, basketball courts, BBQs, picnic tables and parking also serves as one of the few trailheads for the interurban trail. Recent improvements included an ADA accessible asphalt path connecting the parking lot to the playground and providing the missing connection between the paved interurban trail and city streets; a permanent restroom, drinking fountain, additional parking and entrance and rule signage. The remaining amenity of the initial improvement design is a large picnic shelter, which was paused due to project funding limitations. However, the Parks & Recreation department was successfully awarded a Snohomish County Council/City Partnership Project grant of $127,500 for the installation of the shelter. This new structure will allow groups to gather and enjoy the park while protected from the elements and provide additional usage of Mathay Ballinger Park. The County provided Interlocal Agreement (ILA) is attached and was reviewed and approved to form by city attorney. Staff Recommendation The City Council authorizes the Mayor to execute the Interlocal Agreement between Snohomish County and City of Edmonds providing $127,500 for Mathay Ballinger Park improvements of a large picnic shelter. Attachments: 2025 REET II CoE Mathay Ballinger Park ILA 3.18.2025 8.8 Packet Pg. 172 8.8.a Packet Pg. 173 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 174 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 175 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 176 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 177 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 178 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 179 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 180 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 181 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 182 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 183 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 184 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 185 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 186 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 187 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 188 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 8.8.a Packet Pg. 189 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) 2024 2029 SIX YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN CFP Project #Project Site & Description 2024 2025 2026 2027 2028 2029 6 Year Total D19 Lake Ballinger Park Mountlake Terrace ILA *CARRYFORWARD* Funding to support City of Mountlake Terrace Ballinger Park Phase III Development. Payment due upon completion of project. 200,000$$$$$$ 200,000$ D5 D6 D7 Mathay Ballinger Park *CARRYFORWARD* Construction of improvements including permanent restroom, paved trail, picnic shelter ADA access and other amenities. 271,300$$$$$$ 271,300$ R19 Shell Creek Restoration Stream health and erosion control of Shell Creek in Yost Park, scope TBD based on existing conditions analysis in 2024. Design, permitting and construction work in 2025. 250,000$ 380,000$$$$$ 630,000$ R6 R11 Yost Playground & Pool Park enhancements, repair and maintenance to include playground replacement and pool upgrades in 2025. $ 1,296,400$$$$$ 1,296,400$ D8 Columbarium Expansion Phase II Expansion of the current columbarium. Funding provided through the Cemetery Trust Fund 137. $ 159,100$$$$$ 159,100$ X D20 Woodway Campus Athletic Complex Phase I Lighting In cooperation with the Edmonds School District, complete a community park and athletic complex at Former Woodway High School to include lighting and future construction of two additional fields. $ 1,500,000$$$$$ 1,500,000$ X P2 D13 Neighborhood Park SE 1 Master plan and development of a new neighborhood park in South Edmonds (funding is in Parkland Acquisition program for purchase). $ 79,600$ 819,500$$$$ 899,100$ R8 Sierra Park Playground replacement and upgrade to inclusive standards. $$ 415,000$$$$ 415,000$ R7 Olympic Beach Park Replacement of failed ventilation system in coordination with roof replacement (by Facilities / PW) 20,000$ 33,000$$$$$ 53,000$ Costs inflated at 3% per year Project Type:A: Acquisition R: Replacement/Upgrade P: Master Planning D: Development (new) 8.8.a Packet Pg. 190 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t 8.8.a Packet Pg. 191 At t a c h m e n t : 2 0 2 5 R E E T I I C o E M a t h a y B a l l i n g e r P a r k I L A 3 . 1 8 . 2 0 2 5 ( M a t h a y B a l l i n g e r P a r k S h e l t e r G r a n t A c c e p t a n c e ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of Amendment PSA for Phase 13 Sewer Replacement Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On March 12, 2024, staff presented the PSA for design services to the Parks and Public Works Committee and it was forwarded to the consent agenda. On March 19, 2024, City Council approved the PSA on the consent agenda. On November 19, 2024, staff presented the PSA amendment for design services to the Parks and Public Works Committee and it was forwarded to the consent agenda. On November 26, 2024, City Council approved the amendment on the consent agenda. On March 18, 2025 staff presented the PSA amendment to the Council Committee B and it was forwarded to the consent agenda. Staff Recommendation Approve amended agreement. Narrative This supplemental agreement will provide professional engineering services to complete the final design, bidding and construction support for the Phase 13 Sewerline Replacement and Rehabilitation Project. This phase will rehabilitate and/or replace, select sewer pipe segments throughout the City of Edmonds sewer collection system. The City has negotiated a consultant fee of $249,490 for the additional scope of work. As a result of this amended agreement, the total contract amount will be increased to $591,273. This contract will be funded by the Sewer Utility Fund. In total, the Phase 13 Sewer Replacement Project will rehabilitate/replace approximately 1,800 linear feet of the City’s sewer pipe network and associated appurtenances at various locations within the City. Selection of the sites was determined using the data supplied in the 2013 Comprehensive Sewer System Plan, coordinating with upcoming road, water, and storm drain projects, and input from Public Works maintenance. In addition, various sewer lateral repairs, within City Rights of Way, will be included as part of the project due to significant and constant root intrusion issues. These locations are experiencing root intrusion and structural issues that require maintenance staff to perform pipe cleaning and root 8.9 Packet Pg. 192 cutting multiple times per year to ensure that these systems do no experience backups. Attachments: Attachment 1 - agreement Attachment 2 - vicinity map 8.9 Packet Pg. 193 CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · WWW.EDMONDSWA.GOV PUBLIC WORKS DEPARTMENT | ENGINEERING DIVISION MIKE ROSEN MAYOR E24GA.E25GA.DEA Amend 2 1 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City”, and David Evans and Associates, Inc., hereinafter referred to as the “Consultant”, entered into an underlying agreement for design, engineering and consulting services with respect to a project known as Phase 12 and Phase 13 Sewer Replacement and Rehabilitation project, dated April 4, 2024 (“Underlying Agreement”), which was amended by Amendment No. 1 dated December 16, 2024. WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms only upon a written amendment approved by both parties; and WHEREAS, additional tasks to the original Scope of Work have been identified with regard to providing Phase 13 Final Design, Bidding, and Construction Support; NOW THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement of April 4, 2024 between the parties, as amended by Amendment No. 1 on December 16, 2024, both of which are incorporated by this reference as fully as if herein set forth, is further amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in Section 1 and Exhibit A to the Underlying Agreement, as amended by Amendment No. 1, is hereby further amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A, incorporated by this reference as fully as if herein set forth. 1.2 Payments. The $237,624.00 amount set forth in Section 2.A of the Underlying Agreement and stated as an amount which shall not be exceeded, and which was increased by $104,159.00, by Amendment No. 1, is hereby amended to include an additional not to exceed amount of $249,490.00 for the additional scope of work identified in Exhibit A to this Amendment No. 2. As a result of this Amendment No. 2, the total contract amount is increased to a new total not-to-exceed amount of $591,273.00 ($237,624.00 plus $104,159.00 plus $249,249.00). 8.9.a Packet Pg. 194 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) E24GA.E25GA.DEA Amend 2 2 1.3 Fee Schedule. Exhibit A to the Underlying Agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the Underlying Agreement between the parties, as amended by Amendment No. 1, shall remain in full force and effect, further amended as set forth in this Amendment No. 2, but only as set forth herein. DONE this day of , 2025. CITY OF EDMONDS DAVID EVANS AND ASSOCIATES, INC. Mike Rosen, Mayor Craig Christensen, Associate ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 8.9.a Packet Pg. 195 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) E24GA.E25GA.DEA Amend 2 3 STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this day of , 2024, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Craig Christensen, to me known to be an Associate of David Evans and Associates, Inc., the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 8.9.a Packet Pg. 196 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) P:\C\COED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support- Scope of Work.docx 1 EXHIBIT A SCOPE OF WORK AND SCHEDULE Phase 12 and 13 Sewer Replacement and Rehabilitation – Assessment, Design, Bidding, and Construction Engineering Services City of Edmonds March 6, 2025 This scope of work is the third of three anticipated contract and contract amendments anticipated for this project as described below: 1. Phase 12 and 13 Assessment and 30% Design (previously completed scope) 2. Phase 12 Final Design, Bidding, and Construction Support (in progress) 3. Phase 13 Final Design, Bidding, and Construction Support (this scope) Under the initial contract, DEA completed the assessment and 30% design activities including site visits and review of CCTV video inspection records, easements, as-builts, and GIS information. The site visits and information review were used to assist the City in prioritizing repairs and determining the type of repair(s) suitable to address deficiencies at each location. DEA also obtained existing utility maps from each of the utility service providers showing the approximate location of franchise and City-owned utilities (water, sewer, storm, gas, power, communications, internet, fiber, TV, etc). This information was used to prepare preliminary base maps. DEA documented recommended prioritization and repair recommendations along with the 30% design plans and sent them to the City for review and approval. Additionally, DEA prepared project cost estimates (including estimated costs for survey, design, permitting, geotechnical and construction) for twelve (12) Phase 13 sites identified during the DEA and City 30% review meeting . These cost estimates were submitted to the City by email on January 31, 2025. In response to the information provided above, the City has requested a scope of work and fee estimate from DEA to replace or rehabilitate four (4) segments of sewer main at four locations. Additionally, the City has requested field surveying be completed for an additional two (2) locations. This scope of work (Phase 13 Final Design, Bidding, and Construction Support) for this contract amendment describes the final design, bidding, and construction support, and related engineering services to be provided in support of the proposed Phase 13 replacement and rehabilitation of select sewer segments throughout the City of Edmonds sewer collection system. Under this scope, the work at the four City-identified locations (Sites 26, 28, 44, 70) generally consists of the following: Installing cured-in-place pipe (CIPP) lining or replacing approximately 1,800 linear feet (LF) of 8-inch and 10-inch concrete sewer within improved right of way (ROW). Additionally, a topographic survey will be completed at two other locations (Sites 11 and 16) on easements on private property in the vicinity of the BNSF railroad tracks. 8.9.a Packet Pg. 197 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) P:\C\COED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support- Scope of Work.docx 2 The final design activities include additional site visits (if necessary) as well as the final review of CCTV video inspection records and easement, as-built, and GIS information. The site visits and information review will be used to confirm the type of repair(s) selected to address the existing deficiencies at each of the different sites. DEA will also request from the respective purveyor, maps showing the approximate location of all franchise and City-owned utilities (water, sewer, storm, gas, power, communications, internet, fiber, TV, etc) and continue to update the base maps from that information. DEA will complete 90% plans, specifications, and cost estimate (PSE) and send them to the City for review and approval by the end of November 2025 with the goal of bidding the project in December of 2025 or January of 2026. The estimated duration of construction of the project is 6 months. DEA will also support the City in bidding and construction as indicated in the Scope of Work. DEA understands that the City continuously evaluates its collection system, and that the preliminary information used to prepare this estimate may be supplemented by new information for pipes with a higher priority for rehabilitation and repair via the use of the Management Reserve. DEA understands that although priorities may change, the goal is to design this work over two phases (12 and 13) in 2025 and 2026 on approximately the number of repairs identified, presuming similar site constraints and design c onsiderations. SCOPE OF WORK The scope of engineering services is as follows: 1. Project Management 1.1. Planning, scoping, and coordination 1.2. Monitoring and control 1.2.1. Submit monthly invoices with status reports if requested. The status report shall summarize activities completed for each task during the billing period and anticipated deliverables for the next month. The Consultant shall also summarize problems encountered and actions taken for their resolution, potential future delays, and issues requiring City direction. Any element that may impact the schedule and design fee shall be included in the report. 1.3. Closeout 2. Assessment (Work completed under the previous scope) 3. 30% Design (Work completed under the previous scope) 8.9.a Packet Pg. 198 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) P:\C\COED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support- Scope of Work.docx 3 4. Final Assessment 4.1. Additional Existing Information 4.1.1. Review additional easements, as-builts, and GIS sewer data 4.1.2. Confirm repairs by reviewing CCTV video inspections logs and videos 4.2. Additional Site Visits 4.2.1. Review of site information and available City sewer easements, generally confirm space available for access and construction staging 5. Phase 12 Final Design (Work in progress under the previous scope) 6. Phase 12 Bidding and Construction Support (Work to be completed under the previous scope) 7. Management Reserve 7.1. Tasks not included in the scope may be authorized in writing by the City Project Manager on a time and expense basis 8. Phase 13 Final Design 8.1. Topographic survey 8.2. Geotechnical engineering and field explorations 8.3. Prepare plans using right of way and topographic surveying supplemented with utility locates (prior to geotechnical boring) and City GIS data (14 sheets estimated) 8.3.1. Cover sheet, notes legend, vicinity map, sheet index, survey information (6 sheets) 8.3.2. All sites, civil plan and profile (1 site per sheet, 4 sheets total) 8.3.3. Details (3 sheets) 8.3.3.1. A traffic control plan is not included in this scope of work 8.3.4. TESC plan and details (1 sheet with general notes and details) 8.4. Prepare contract documents/specifications (COE/WSDOT format) 8.4.1. Bidding and contract documents with special provisions 8.4.2. Special provisions – civil 8.4.2.1. CIPP (full length, spot repair, tee/lateral, etc.) liner and open cut (full length repair, spot repair, tee/lateral, etc.) replacement for sewer rehabilitation 8.4.2.2. Bypass sewer flows for continual operation 8.5. Prepare quantity take off 8.5.1. Prepare and report final quantity take off broken down per plan sheet 8.6. Prepare construction cost estimate 8.6.1. Final engineer’s construction cost estimate in accordance with the City’s estimating policy. 8.7. Submittals 8.7.1. QAQC-confirmed plans, quantity take-off, specs and estimate at 90% 8.7.2. QAQC-confirmed final plans, quantity take-off, specs and estimate ready for bidding 8.9.a Packet Pg. 199 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) P:\C\COED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support- Scope of Work.docx 4 9. Phase 13 Bidding and Construction Support 9.1. Answer RFIs (assume 2) 9.2. Prepare addendum (assume 1) 9.3. Review material submittals (assume 8) 9.4. Review and complete as-builts The City shall complete the corresponding work for this project as follows: • Provide available record drawings and sewer easements • Provide GIS data • Provide access to CCTV videos • Payment for permit fees and costs of advertising as required for permits or other approvals • Advertisement and publishing documents for bidding • Management/Inspection of construction project Other Significant Assumptions: • Civil sheets will include plan and profile. • Existing sewer is presumed to be in existing right of way or sewer easement. Work to correct right of way deficiencies or to secure additional access rights or easements for this work is presently not part of the scope of work. • SEPA review is not required due to the rehabilitation nature of the project. • The City will secure all necessary permits. • The consultant will not charge for additional addenda if they are needed to correct or clarify errors or omissions in the bid documents. • The consultant will not charge for RFIs if they are needed to correct or clarify errors or omissions in the bid documents. 8.9.a Packet Pg. 200 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) P:\C\COED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support-Scope of Work.docx 5 SCHEDULE Presuming approval by the City in March of 2025, the following is the proposed schedule. Task 1 Project Management 2 Assessment (Work completed under the previous scope) 3 30% Design (Work completed under the previous scope) 4 Final Assessment 5 Phase 12 Final Design (Work in progress under the previous scope) 6 Phase 12 Bidding and Construction Support (Work to be completed under the previous scope) 7 Management Reserve (As authorized by City) 8 Phase 13 Final Design 9 Phase 13 Bidding and Construction Support Task 1 Project Management 2 Assessment (Work completed under the previous scope) 3 30% Design (Work completed under the previous scope) 4 Final Assessment 5 Phase 12 Final Design (Work in progress under the previous scope) 6 Phase 12 Bidding and Construction Support (Work to be completed under the previous scope) 7 Management Reserve (As authorized by City) 8 Phase 13 Final Design 9 Phase 13 Bidding and Construction Support Jun-26Jan-26 Feb-26 Mar-26 Apr-26 May-26 Sep-25 Oct-25 Nov-25 Dec-25Aug-25Apr-25 May-25 Jun-25 Jul-25 8.9.a Packet Pg. 201 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) Project Number COED00001716 Date 3/6/2025 Prepared By DEFR/CFCH Project Manager QAQC Project Engineer Designer Survey Manager Senior PLS Survey Tech Survey Crew CAD/GIS Technician Admin. Assistant $257.04 $292.32 $274.68 $186.48 $248.64 $208.99 $131.04 $268.80 $178.08 $131.04 1 Project Management 56 $12,857 $12,857 1.1 Planning, Scoping, & Coordination 8 4 8 20 $5,423 1.2 Monitoring & Control 15 1 15 31 $6,114 1.3 Closeout 4 1 5 $1,320 2 Assessment (Work completed under the previous scope)0 $0 $0 3 30% Design (Work completed under the previous scope)0 $0 $0 4 Final Assessment 40 $9,012 $9,628 4.1 Additional Existing Information 4 8 12 24 $5,463 4.2 Additional Site Visits 8 8 16 $3,548 5 Ph 12 Final Design (Work in progress under the previous scope)0 $0 $0 6 Ph 12 Bidding & Construction Support (Work to be completed under the previous scope)0 $0 $0 7 Management Reserve 96 $21,511 $21,511 7.1 Management Reserve 24 24 24 24 96 $21,511 8 Ph 13 Final Design 452 $98,050 $179,180 8.1 Topographic Survey 8 4 2 8 24 32 2 80 $17,333 8.2 Geotechnical Engineering & Field Explorations 8 12 20 $5,352 8.3 Plans (14 sheets) 16 8 40 80 80 224 $46,603 8.4 Specifications 8 6 24 40 2 80 $18,218 8.5 Quantity Take Off 2 2 2 4 10 $2,394 8.6 Construction Cost Estimate 2 2 2 4 10 $2,394 8.7 Submittals 4 4 8 12 28 $5,756 9 Ph 13 Bidding & Construction Support 118 $26,316 $26,316 9.1 RFIs (2) 2 1 4 4 11 $2,651 9.2 Addendum (1) 2 1 4 4 11 $2,651 9.3 Material Submittals (8) 8 16 32 56 $12,419 9.4 As-builts 8 8 8 16 40 $8,595 131 26 160 228 2 8 24 32 134 17 762 $167,745 $249,490 Project Fee Estimate Summary and Total $1,386 $167,745 $80,359 $81,745 $81,745 Total Fee Estimate $249,490 Subconsultants Total - w/ Expenses and Subs. Total Estimated Expenses Task/Subtask (1) Total Mileage & Other Expenses Total Estimated Labor David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400, Bellevue, WA 98007 425.519.6500 www.deainc.com Total Expenses Notes and Assumptions: (1) See detailed Scope of Work dated 03/06/25. (2) All hours and expenses are estimated, and may be increased or decreased within the total budget limit at the discretion of DEA's project manager. The DEA project manager may transfer budget from estimated expenses to labor and vice versa, as the project manager may determine as appropriate. Work will be billed on a time and expense basis, subject to the limit of the not-to-exceed Total Fee Estimate value. (3) Client shall be responsible for direct payment of all permit, agency review, advertisement, service or other project expenses not expressly included in the Project Fee Estimate and/or Scope of Work. David Evans and Associates, Inc. DEA Labor Total Hours Total Estimated Fee Project Fee Estimate Phase 12 and 13 Sewer Replacement and Rehabilitation - Phase 13 Final Design, Bidding, and Construction Support CITY OF EDMONDS Personnel Positions and Approximate Hourly Billing Rates Estimated DEA Labor - Civil Engineering Services Estimated Direct Expenses 1 of 1 8.9.a Packet Pg. 202 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) 8.9.b Packet Pg. 203 At t a c h m e n t : A t t a c h m e n t 2 - v i c i n i t y m a p ( A p p r o v a l o f A m e n d m e n t P S A f o r P h a s e 1 3 S e w e r R e p l a c e m e n t ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of PSA with BHC to provide design services for Phase 6 Stormwater Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On March 18, 2025 staff presented the PSA to the Council Committee B and it was forwarded to the consent agenda for approval. Staff Recommendation Approve agreement. Narrative The City issued a Request for Qualifications (RFQ) in November 2024 to hire a consultant to provide design engineering services for the Phase 6 and 7 Storm Replacement Projects. The City received statements of qualifications from six (6) engineering firms and the selection committee selected BHC to provide design engineering services for these Projects. In addition, for the Phase 7 sites, storm pipe replacement evaluations and preliminary alignment determination is included in the scope and fee. This will aid in finalizing the alignments and site selection for the projects that will be part of the Phase 7 Replacement and/or rehabilitation work. This is needed because the Phase 7 sites will likely require additional coordination, easements with adjacent private property owners and associated additional permits. This additional work can take an additional 6-12 month to coordinate and address. When final design services are required for the Phase 7 portion of the work, a separate scope and fee will be drafted winter of 2025 for design services and submitted to City Council for approval in early 2026. A contract has been negotiated for the projects planned to be constructed in 2026 as part of the Phase 6 work. The City has negotiated a consultant fee of $461,461 for this phase. This contract will be funded by the Stormwater Utility Fund. The Phase 6 Project will focus on replacement and/or rehabilitation of portions of the City’s Storm network by either using Cured in Place pipe technology or removal and replacement. It is estimated that approximately 2,700 linear feet of existing Storm pipes at various locations within the City will be replaced/rehabilitated (Refer to attachment 2). The selection of the sites was determined using maintenance data supplied by our Storm maintenance and operations division for pipes that have large amounts of root intrusion, are prone to clogging or need to be replaced/rehabilitated/upsized to mitigate flooding. These locations require frequent 8.10 Packet Pg. 204 maintenance by staff to cut roots that are growing inside these pipes or require frequent cleaning to remove debris. Attachments: Attachment 1 - agreement Attachment 2 - vicinity map 8.10 Packet Pg. 205 CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · WWW.EDMONDSWA.GOV PUBLIC WORKS DEPARTMENT | ENGINEERING DIVISION MIKE ROSEN MAYOR E25FA.BHC PSA 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT (“Agreement”) is made and entered into between the City of Edmonds, hereinafter referred to as the “City,” and BHC Consultants, LLC, hereinafter referred to as the “Consultant.” WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide engineering services with respect to the Phase 6 and 7 Storm Replacement projects; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above-mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FOUR HUNDRED SIXTY-ONE THOUSAND FOUR HUNDRED SIXTY- ONE DOLLARS ($461,461.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City’s warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. 8.10.a Packet Pg. 206 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) E25FA.BHC PSA 2 C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant’s own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8.10.a Packet Pg. 207 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) E25FA.BHC PSA 3 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant’s professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant’s status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City’s prior written consent. 8.10.a Packet Pg. 208 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) E25FA.BHC PSA 4 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices 1 & 2, and the Scope of Work and fee schedule attached hereto as attached hereto as Exhibits A and B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non-assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant 8.10.a Packet Pg. 209 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) E25FA.BHC PSA 5 agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: BHC Consultants, LLC 1601 Fifth Avenue, Suite 500 Seattle, WA 98101 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS _____ day of _______________ 2025. CITY OF EDMONDS BHC CONSULTANTS, LLC Mike Rosen, Mayor James Gross, PE, President ATTEST/AUTHENTICATED: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: ________________________________ Office of the City Attorney 8.10.a Packet Pg. 210 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) E25FA.BHC PSA 6 STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this day of 2025, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared James Gross, PE, President of BHC Consultants, LLC to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 8.10.a Packet Pg. 211 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) E25FA.BHC PSA 7 APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the “Consultant/Contractor”) agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income-level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant’s/Contractor’s obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income-level, or LEP. 4. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Consultant’s/Contractor’s noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. 8.10.a Packet Pg. 212 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) E25FA.BHC PSA 8 APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the “Consultant/Contractor”) agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non-Discrimination Authorities: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration’s Non-Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Person with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 8.10.a Packet Pg. 213 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 3/6/25 Page 1 EXHIBIT A SCOPE OF SERVICES City of Edmonds Phase 6 (2026) Storm Utility Replacement March 6th, 2025 Statement of Understanding The City of Edmonds (City) is contracting with BHC Consultants, LLC (BHC) to complete the design of approximately 2,700 feet of storm utility main replacements for construction in 2026. The City has identified six (6) sites that need storm utility repair or replacement, totaling about 4,400 feet of storm utility mains (see Exhibit A-1). BHC is teamed with HWA GeoSciences, Inc. (HWA) for geotechnical investigations, Duane Hartman and Associates (DHA) for surveying and easements, and Applied Professional Services (APS) for utility locates, closed-circuit television (CCTV) inspection, pavement cores, and potholing. BHC will prepare 30% Design Drawings for each site to identify the necessary improvements and then develop Opinions of Probable Construction Costs (OPCC) for those improvements. Following the City’s review of the 30% Design Drawings, BHC will work with the City to determine which sites will be included in the 2026 Construction Contract. BHC will then develop bid documents for the selected sites that the City can use to solicit bids from contractors to construct the improvements. Descriptions for each site and the associated site upgrades are as follows: Site 1: This site addresses storm utility mains within 88th Avenue W, south of the Fruitdale Creek outfall, and private properties 8613 and 8615 194th Place SW, 8614 and 8615 193rd Place SW, as well as 19401 and 19407 88th Avenue W. The City has existing easements for the properties 19401 and 19407 88th Avenue W; the other properties do not have existing easements, but the City does not anticipate any new easements will be needed. Temporary Construction Easements (TCE) and Right of Entry (ROE) from property owners will be required to gain access to structures as necessary. There are existing large trees over the existing mains that have caused root intrusions which lead to obstruction and restraint on the stormwater flow. The storm utility main on the private property 8615 194th Place SW has below-grade bends. Feasibility of Cured-In-Place Pipe (CIPP) rehabilitation will be evaluated through the existing bend, and whether a new structure will be required will be determined. Permitting with Washington State Department of Ecology (Ecology) for work below the ordinary high-water mark or other environmental permitting is not anticipated. Topographic survey and Geotechnical data have been obtained by the City for the entire study area, but some survey spot checks are required to evaluate any surface changes that have occurred since the date of original survey. CCTV inspection will be obtained for the entire study area. Site 2: This site addresses a 12-inch concrete storm utility main located on the south side of property 21420 95th Place W. The existing pipe connects two (2) existing catch basins on 95th Place W and 96th Avenue W. The existing storm utility main currently has root intrusions that have put restraint on the existing flows. The proposed rehabilitation is mainly on private property and the City does not have an existing easement on the property. A new easement is not anticipated as any above-grade access would occur on either side of the private property. If the proposed rehabilitation is not feasible, rerouting the storm north and around on 95th Place W is an alternative. Per the City’s GIS database, there are no critical areas within the limits of this site. Topographic survey data and CCTV inspection will be obtained for the entire study area. If rerouting becomes the preferred alternative, then Geotechnical data will also be obtained. Site 3: This site addresses storm utility mains within Daley Place, 12th Place N, and private properties of 403, 413, 431, 433, and 443 12th Place N. The existing storm utility main currently has root intrusions that have put restraint on the existing flows. CIPP is the preferred alternative for Site 3 and limited topographic survey is anticipated as a result. The proposed upgrades are mainly on private properties and the City does not have any existing easements on the properties and is not anticipating needing to acquire any. TCEs and ROEs from property owners will be required to 8.10.a Packet Pg. 214 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 2 gain access to structures as necessary. Per the City’s GIS database, there are no critical areas within the limits of this site. Limited topographic survey data and CCTV inspection will be obtained for the entire study area. Site 4: This site involves extending the existing storm utility from the alley running parallel between 8th Avenue S and C Avenue to an existing catch basin on C Avenue, north of Fir Street. The catch basin is located south of 1044 C Avenue private property and is not connected to the rest of the City’s stormwater system. The proposed work is to alleviate drainage issues and flooding that is occurring on the 1044 C Avenue private property. The proposed work on the private property will need a new easement. Per the City’s GIS database, there are no critical areas within the limits of this site. Topographic survey and Geotechnical data will be obtained for the entire study area. The topographic survey will also include invert and rim elevations for the catch basins on C Avenue, south of Pine Street and spot elevations on C Avenue in the event that an easement is not able to be negotiated, and alternative routing is needed. Site 5: This site involves the installation of new piping and structures along 179th Place SW, Talbot Road, and Olympic View Drive to reroute most of the flows going through private properties. The proposed work is also to help alleviate drainage issues on the existing system, specifically a hydraulic issue near 88th Avenue W and Olympic View Drive. The City would also like BHC to investigate if the old piping and structures could be abandoned with the new improvements. All the proposed work will be within the City right-of-way and there will be no need for new easements. Per the City’s GIS database, there are no critical areas within the limits of this site. Topographic survey data, Geotechnical data, and CCTV inspection will be obtained for the entire study area. Site 6: This site involves rerouting flows from Alder Street to a higher capacity Maple Street system while keeping Alder Street connected to act as an overflow. The proposed work will occur along 7th Avenue S, between Alder Street and Maple Street. The existing main on 7th Avenue S is to be abandoned. The proposed work is to alleviate existing drainage issues. All the proposed work will be within the City right-of-way and there will be no need for new easements. Per the City’s GIS database, there are no critical areas within the limits of this site. Geotechnical data will be obtained for the study area and recent topographic survey data will be provided by the City. Project Approach and Scope The Project will commence in three (3) stages: 30% Design for all six (6) sites; final design and services during construction for a subset of the sites under a 2026 Construction Contract; and then the final design and services during construction for the remaining sites under a 2027 Construction Contract. The following Scope of Services outlines the tasks associated with the 30% Design for all six (6) sites and the final design and services during construction for the projects that will be included in the 2026 Construction Contract. The final design and services during construction for the sites included in the 2027 Construction Contract will be addressed via a future Contract Amendment. In general, BHC will provide 30% Design for all six (6) sites, including alternatives analysis for Site 2. Final design – 60%, 90% and Final – services and deliverables will be provided within this Scope for the sites that are to be included in the 2026 Construction Contract. Up to three (3) sites and approximately 2,700 linear feet of storm rehabilitation or replacement are assumed to be part of the 2026 Phase 6 Stormwater Replacements Contract. Services that will be provided by BHC via subconsultants include utility locates, CCTV inspection/analysis, potholing, pavement cores, topographic surveying, preparation of easement legal descriptions, if necessary, and geotechnical engineering. The City will be responsible for all permitting associated with the projects included in the 2026 Construction Contract. The proposed upgrades will be designed and constructed in accordance with the City of Edmonds current design standards, 2019 Department of Ecology Stormwater Management Manual for Western Washington, and the current edition of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction (hereinafter referred to as the “Standard Specifications”). 8.10.a Packet Pg. 215 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 3 Each task description includes the following six components: 1) Description: Summary description of task. 2) City Responsibilities: Elements that will be provided by the City or be the City’s responsibility. 3) Work Tasks: Tasks that will be completed by BHC or its subconsultants. 4) Deliverables: The finished product that will be delivered to the City. 5) Assumptions: Assumptions used to develop each Work Task. 6) Meetings: Meetings identified for each Work Task. Task 10 Project Management: This task will be used to track and monitor the progress of the Project and coordinate with the Design Team and the City. BHC City Responsibilities: 1) Approve Consultant Contract. 2) Approve Contract Amendments if required or provide written authorization to use the Management Reserve Fund. Work Tasks: 1) Project Work Plan: Develop and distribute a Project Work Plan to the City and BHC team members, including schedule, responsibilities, and level of effort. 2) Contract Management: Set up the Project in BHC’s accounting system and then prepare and execute contracts with each subconsultant. 3) Invoicing/Status Reports: Provide monthly invoices with status reports, including schedule updates. 4) Team Coordination: Coordinate with the Project Design Team by phone or video conference via MS Teams to review current and upcoming tasks, deliverables, and coordination efforts. 5) City Coordination: Coordinate with the City by phone or video conference via MS Teams to discuss progress, issues, current and upcoming tasks, deliverables, and coordination efforts. Deliverables: 1) Monthly status reports with invoices (Adobe pdf format). 2) Agendas, minutes, and action items for initial Kickoff Meeting with the City. 3) Minutes and documentation for select periodic coordination meetings. 4) Copies of pertinent emails and correspondence. Assumptions: 1) Each Project Status Report will include the following: a) Project status summary narrative by task. b) Project budget summary table. 2) The Phase 6 design services phase will last approximately 12-14 months followed by a 9-month construction phase. 3) Monthly coordination meetings will be held with the City via video conference on MS Teams to review and discuss the Project. 4) Coordination outside of the meetings will be via email, telephone, or video conferencing via MS Teams. Meetings: 1) Kickoff Meeting. 2) Periodic internal Project Team coordination meetings. 3) Monthly coordination meetings with the City via video conference on MS Teams. 8.10.a Packet Pg. 216 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 4 Task 20 Utility Location Services, CCTV Services, and Pavement Cores: This task will be used to collect available utility record drawings and to field-locate and surface- mark (paint) the approximate locations of underground utilities within the Project area. CCTV investigation and analysis will be obtained to assist in determining the conditions of the existing pipe. Cores of the existing pavement will also be obtained to assist in determining the thickness of the existing pavement when open cut is the preferred installation method. BHC, APS City Responsibilities: 1) Provide electronic copies of maps and utility record drawings (as-builts) of the existing City-owned and maintained utilities. 2) Locate City-owned utilities (water, sanitary sewer, storm sewer). Work Tasks: 1) Record Drawings: Request available franchise utility companies’ construction record drawing information, including underground power, gas, telephone, fiber optic and other known utilities and incorporate this information into the base drawings for all six (6) sites. 2) Locate Utilities: Attempt to locate and mark underground utilities. Activities include: a) Contacting One-Call (811) for utility locates. b) Using sound/ electric signal conducting equipment to attempt to locate non-City-owned underground utilities (gas, power, telephone, cable, etc.). 3) CCTV Investigations: Conduct CCTV investigations and analysis for the preferred CIPP sites. 4) Pavement Cores: Core the existing pavement for the sites being excavated (5 cores total). 5) Potholing Plan: Develop and submit a plan for limited potholing of potentially impacted utilities to the City for review and authorization. Deliverables: 1) One (1) electronic copy (Adobe PDF) of the Preliminary Potholing Plan. 2) One (1) electronic copy (Adobe PDF) of the PACP Inspection Reports. 3) Electronic copies of the CCTV videos. 4) One (1) electronic copy (Adobe PDF) of the pavement core profiles. Assumptions: 1) APS’s services will be as described in Exhibit A-2 and will include utility locates, CCTV investigations, and pavement cores. 2) The One-Call (811) service is not required to conduct utility locates for design purposes. Therefore, while the One-Call (811) service will be contacted for locates, BHC will contract with APS for the design locates of non-City-owned utilities. 3) The utility locates will be based on available information and may not be accurate or complete and shall not be used for construction. During construction, the Contractor shall be responsible for contacting One-Call (811) to obtain utility locates from the utility purveyors and for physically verifying the actual locations of utilities and identifying potential conflicts that need to be resolved. 4) CCTV investigations will only be done for Sites 1, 2, 3, and 5. The investigation will be PACP inspections with reports from a NASSCO certified technician. 5) Pavement cores will be made using a 6 inch coring bit and will be restored with a non-shrink grout patch. 6) The utility locates will occur prior to conducting the Field Survey under Task 30. 8.10.a Packet Pg. 217 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 5 7) The City will be responsible for locating all City-owned utilities (water, sewer, storm) prior to the Field Survey being completed. 8) Right-of-Way Permits will be required for CCTV investigations and pavement cores. No other permits will be required for these services. Meetings: 1) No meetings are planned for this Task. Task 30 Field Survey: This task will be used to develop survey base drawings for each site that will be used for developing the design base drawings and will include surveying the surface-marked underground utilities and conducting a topographic field survey to identify existing surface conditions within the Project limits. BHC, DHA City Responsibilities: 1) None. Work Tasks: 1) Field Survey: Establish horizontal and vertical control, conduct topographic survey, and prepare base drawings for Sites 2 through 5. Previous survey base-mapping will be provided by the City for Sites 1 and 6. Limited spot checks will be provided to update the Site 1 survey (~2018); no checks or updates will be provided for Site 6 survey (~2024). 2) Base-mapping: BHC will review, and field-check draft base-mapping provided by DHA. BHC will format the draft base-map to meet BHC and City standards for use in design. Site 3 base-mapping provided by DHA (stormwater linework and elevations only) will be supplemented with GIS utility files and aerials to complete the base-mapping. Deliverables: 1) None. The survey base map will be used for design purposes. Base map files will be provided upon request. Assumptions: 1) DHA’s services will be as described in Exhibit A-3 and will address the full width of the right-of-way or easements. 2) Determining tree dripline limits is not included. 3) Permits will not be required to complete the field survey. 4) Monuments will not be disturbed by the Design Team so monument destruction forms/permits will not be required. The Contractor shall be responsible for these forms should the Contractor’s work disturb any monuments. If the design team determines a monument may be disturbed, then appropriate notes will be shown on the construction drawings to inform the Contractor that the Contractor is responsible for complying with all requirements associated with disturbing monuments. Meetings: 1) No meetings are planned for this Task. Task 40 Preliminary Design (~30%): This task will be used to develop 30% Design level plans for each site that the City may then use to determine which sites progress to Final Design and Construction under the 2026 Construction Contract. BHC 8.10.a Packet Pg. 218 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 6 City Responsibilities: 1) Electronic copies of storm utility inspection videos. 2) Copies of previous reports and design documents prepared for the City by others that are pertinent to each site. 3) Input and final selection of improvements associated with each site. 4) Provide a summary of tributary flows at each site or provide remote access to the City’s model for limited use by BHC to verify flows at sites. Work Tasks: 1) 30% Design Drawings: Prepare 30% Design Drawings for each site. An alternative analysis will be conducted for Site 2. 2) Coordinate with the City: Coordination meeting regarding alternatives and sites to be included in the 2026 Construction Contract via telephone or video conferencing via MS Teams as the investigations commence. 3) Preliminary OPCC: Prepare a Preliminary OPCC for each site. 4) Site Visits: Conduct Site Visits to identify/address potential design issues. 5) QA/QC Review: Conduct quality assurance/quality control (QA/QC) reviews. Deliverables: 1) One (1) electronic copy (Adobe PDF) of the preliminary layouts (30% plan design) for each site and the recommended alternative for Site 2. 2) One (1) electronic copy (Adobe PDF) of the Preliminary OPCC for each site. Assumptions: 1) BHC will not perform capacity analysis (e.g. hydraulic modeling, Manning’s equation calculations, etc.) to inform pipe sizing. Necessary pipe sizes will be provided by the City and/or informed by others. 2) Task 40 includes 30% Design Drawings and OPCC. Specifications will not be provided at the 30% Design level. 3) For Site 1, BHC will: a) Review video inspection files and Pipe Assessment Certification Program (PACP) inspection reports for the system. b) Evaluate the pipe in the pink highlighted reach on Site 1 in Exhibit A-1 to assess alternatives to address the issues revealed by the videos and PACP inspection reports. The analysis will primarily consist of a review of inverts, CCTV, and PACP inspection reports to determine the extent of improvements that will be required to address defects in the existing mains. Engage in discussions with a CIPP Contractor to evaluate the feasibility of CIPP through the bend in 8615 194th Place SW property, and whether a new structure would be required to support CIPP. c) Review and discuss potential solutions with the City. While these discussions will occur throughout the design process, the intent is to: • Meet with the City regarding potential options once BHC has the base maps for the site and has reviewed the videos. • Develop the ideas generated out of that meeting and evaluate them for feasibility. • Establish the recommended limits of the proposed improvements. • Provide recommendations on the construction methods to upgrade the pipe. d) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be conceptual and will only identify the pipes and structures that are intended to be rehabilitated or replaced and the proposed method of construction. BHC will also provide a 8.10.a Packet Pg. 219 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 7 recommendation regarding easements and temporary construction permits. Authorization to utilize Management Reserve Funds will be necessary if the City wants BHC to prepare any easement exhibits or temporary construction permit exhibits. 4) For Site 2, BHC will: a) Review video inspection files and PACP inspection reports for the system. b) Evaluate the pipe in the pink highlighted reach on Site 2 in Exhibit A-1 to assess alternatives to address the issues revealed by the videos and PACP inspection reports. The alternative analysis will primarily consist of a review of inverts, CCTV, and PACP inspection reports to determine the extent of improvements that will be required to address defects in the existing mains. c) Review and discuss potential solutions with the City. While these discussions will occur throughout the design process, the intent is to: • Meet with the City regarding potential options once BHC has the base maps for the site and has reviewed the videos. • Develop the ideas generated out of that meeting and evaluate them for feasibility. • Establish the recommended limits of the proposed improvements. • Provide recommendations on the construction methods to upgrade the pipe. d) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be conceptual and will only identify the pipes and structures that are intended to be rehabilitated or replaced and the proposed method of construction. BHC will also provide a recommendation regarding easements and temporary construction permits. Authorization to utilize Management Reserve Funds will be necessary if the City wants BHC to prepare any easement exhibits or temporary construction permit exhibits. 5) For Site 3, BHC will: a) Review video inspection files and PACP inspection reports for the system. b) Evaluate the pipe in the pink highlighted reach on Site 3 in Exhibit A-1 to assess alternatives to address the issues revealed by the videos and PACP inspection reports. The alternative analysis will primarily consist of a review of inverts, CCTV, and PACP inspection reports to determine the extent of improvements that will be required to address defects in the existing mains. c) Review and discuss potential solutions with the City. While these discussions will occur throughout the design process, the intent is to: • Meet with the City regarding potential options once BHC has the base maps for the site and has reviewed the videos. • Develop the ideas generated out of that meeting and evaluate them for feasibility. • Establish the recommended limits of the proposed improvements. • Provide recommendations on the construction methods to upgrade the pipe. d) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be conceptual and will only identify the pipes and structures that are intended to be rehabilitated or replaced and the proposed method of construction. BHC will also provide a recommendation regarding easements and temporary construction permits. Authorization to utilize Management Reserve Funds will be necessary if the City wants BHC to prepare any easement exhibits or temporary construction permit exhibits. 6) For Site 4, BHC will: a) Review catch basin (inverts) and pipe information to determine feasibility of the alignment identified by the blue highlighting on Site 4 in Exhibit A-1. b) Review and discuss potential solutions with the City. While these discussions will occur throughout the design process, the intent is to: • Meet with the City regarding potential options once BHC has the base maps for the site and has reviewed the catch basin survey information. 8.10.a Packet Pg. 220 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 8 • Develop the ideas generated out of that meeting and evaluate them for feasibility. • Establish the recommended limits of the proposed improvements. • Provide recommendations on the construction methods to upgrade the pipe. c) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be conceptual and will only identify the pipes and structures that are intended to be rehabilitated, replaced, or extended and the proposed method of construction. BHC will also provide a recommendation regarding easements and temporary construction permits. DHA is scoped to develop a legal and exhibit for one (1) easement, and additional ones will need authorization to utilize Management Reserve Funds if the City wants BHC to prepare any easement exhibits or temporary construction permit exhibits. 7) For Site 5, BHC will: a) Review catch basin (inverts) and pipe information to determine feasibility of the alignment identified by the blue highlighting on Site 5 in Exhibit A-1 the drainage issues. b) Review and discuss potential solutions with the City. While these discussions will occur throughout the design process, the intent is to: • Meet with the City regarding potential options once BHC has the base maps for the site and has reviewed the catch basin survey information. • Develop the ideas generated out of that meeting and evaluate them for feasibility. • Establish the recommended limits of the proposed improvements. • Provide recommendations on construction methods to upgrade the pipes. c) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be conceptual and will only identify the pipes and structures that are intended to be rehabilitated, replaced, or extended and the proposed method of construction. 8) For Site 6, BHC will: a) Review catch basin (inverts) and pipe information to determine feasibility of the alignment identified by the blue highlighting on Site 6 in Exhibit A-1 the drainage issues. b) Review and discuss potential solutions with the City. While these discussions will occur throughout the design process, the intent is to: • Meet with the City regarding potential options once BHC has the base maps for the site and has reviewed the catch basin survey information. • Develop the ideas generated out of that meeting and evaluate them for feasibility. • Establish the recommended limits of the proposed improvements. • Provide recommendations on construction methods to upgrade the pipes. c) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be conceptual and will only identify the pipes and structures that are intended to be rehabilitated, replaced, or extended and the proposed method of construction. 9) Drawings will be prepared using AutoCAD/Civil 3D 2023. 10) Only storm plan drawings will be developed for this task and will be set up to plot at full size (22” x 34”) and half size (11” x 17”). Full size plan and profile drawings will be drawn at a horizontal scale of 1” = 20’. 11) Plan drawings will address approximately 900 linear feet of improvements per sheet with the plan view improvements shown in two (2) viewports. 12) An OPCC will only be prepared for the final selected alternative for each site. Meetings: 1) Progress and findings will be regularly communicated with the City via email, telephone, and video conferencing via MS Teams at regular intervals during the preliminary design stage. 2) One (1) meeting will be held virtually via video conference on MS Teams with the City to determine which sites are selected to progress to Final Design under Task 50. 8.10.a Packet Pg. 221 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 9 Task 50 Final Design: This task will be used develop Final Design documents for up to three (3) sites and up to 2,700 feet of storm utility main upgrades from the six (6) sites developed to 30% Design under Task 40. BHC City Responsibilities: 1) Select the sites that will be included in the 2026 Construction Contract and the associated limits of those improvements. 2) Provide electronic copies (PDF or AutoCAD) of the City’s standard details. 3) Provide electronic copies (MS Word) of the City’s latest Bidding Documents, Contract Forms, and General Requirements. 4) Provide a consolidated set of written review comments on each design submittal. 5) Attend virtual meetings via MS Teams and/or provide venues for design review meetings. 6) Apply for and obtain all Project related permits. 7) Public outreach services, as needed. Work Tasks: 1) Design Drawings: Develop Design Drawings for the storm utility upgrades. 2) Specifications: Develop Construction Specifications and Special Provisions to support the design drawings. 3) OPCCs: Prepare OPCCs. 4) QA/QC reviews: Conduct QA/QC reviews on all significant submittal documents. 5) Document Submittals: Submit Design Documents at the 60%, 90%, and Final Design stages for the City to review. 6) Attend Meetings: Attend virtual design review meetings via MS Teams with the City after each submittal. 7) Site Visits: Visit sites to check/verify design issues and assumptions. Deliverables: 1) 60% Design Submittal: a) One (1) electronic copy (Adobe PDF) of the 60% Design Drawings. b) One (1) electronic copy (Adobe PDF) of the 60% Contract Documents. c) One (1) electronic copy (Adobe PDF) of the 60% OPCC. 2) 90% Design Submittal: a) One (1) electronic copy (Adobe PDF) of the 90% Design Drawings. b) One (1) electronic copy (Adobe PDF) of the 90% Contract Documents. c) One (1) electronic copy (Adobe PDF) of the 90% OPCC. 3) Final Design Submittal: a) One (1) half size and one (1) full size stamped and signed paper copy of the Final Design Drawings. b) One (1) paper copy of the Final Contract Documents (stamped and signed), c) One (1) paper copy of the Final OPCC. d) One (1) electronic copy of the Design Drawings in AutoCAD Civil 3D and Adobe PDF. e) One (1) electronic copy of the Contract Documents in MS Word and PDF format. f) One (1) electronic copy of the OPCC in MS Excel and PDF Format. 8.10.a Packet Pg. 222 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 10 Assumptions: 1) No time is included to coordinate with other consultants for potential consolidation of Phase 6 Stormwater Improvements into a construction set that also includes replacement of other utilities (e.g. water and sanitary sewer). 2) The improvements for all sites included in the 2026 Construction Contract will be bid as a single bid package with separate bid schedules for each site. 3) Design Drawings will be prepared using AutoCAD/Civil 3D 2023 and will meet the following standards: a) Developed for plotting at full size (22” x 34”) and half size (11” x 17”). b) Full size drawings will be drawn at a horizontal scale of 1” = 20’ and a vertical scale for profiles of 1” = 5’. c) Plan and profile drawings will be provided for open-cut replacement; only horizontal plan drawings are required for in-place rehabilitation such as CIPP. d) Plan and profile drawings will address approximately 400 to 500 feet of improvements per drawing. e) The temporary erosion and sediment control (TESC)notes and details sheet will be generated per City standards. Separate TESC plans will not be required. f) Details generated for the improvements may use other scales as needed. g) Separate restoration, channelization, or traffic control plans will not be required. 4) The current edition of the WSDOT Standard Specifications for Road, Bridge and Municipal Construction will be used to supplement the City’s standard specifications. The Standard Specifications will be supplemented with Special Provisions to address the needs of the Project. 5) The design will not identify temporary staging areas for construction. 6) BHC will make reasonable efforts to provide an accurate OPCC with each submittal. However, the actual costs bid by contractors is beyond BHC’s control and may vary significantly from BHC’s final OPCC. Association for the Advancement of Cost Engineering (AACE) estimating methods and classifications are not required for the OPPCs. The OPCCs will contain the following contingencies: a) The 60% Design OPCC will include a 20% contingency. b) The 90% Design OPCC will include a 10% contingency. c) The Final Design OPCC will not include a contingency. 7) The 60% and 90% review comment meetings will occur within three (3) weeks of City’s receipt of the submittals. 8) For each deliverable, the City will coordinate its comments to remove conflicting requests prior to forwarding those comments to BHC. 9) If necessary, the City will be responsible for obtaining all rights of entry to private property. 10) BHC will make up to two (2) Site Visits during the design process to verify/check design assumptions and issues. 11) Construction restoration will consist of hot mixed asphalt (HMA) patches within the traveled right-of-way and in-kind restoration of surface features outside the traveled right-of-way. Information obtained via the potholing and coring efforts will be used to inform the depth of the necessary HMA patch. The design will try to avoid impacts to existing driveways and access ramps to sidewalks. Therefore, modifying driveways or ramps to comply with Public Right-of-Way Accessibility Guidelines (PROWAG)/Americans with Disabilities Act (ADA) requirements is excluded from this Scope of Services. 12) Overlays of disturbed streets will be completed separately by the City under a future project. Therefore, the design of overlays is excluded from this Scope of Services. 13) Existing utilities being replaced by parallel utilities will be abandoned in place and will not be removed during construction except as required to make connections or crossings. Pipe to be abandoned in place shall be plugged or completely filled with sand or Controlled Density Fill (CDF) per the City’s requirements. Structures that will be abandoned in place will have the top 4 feet of the structure removed and the remaining structure will be filled with sand or CDF. 14) Public outreach services will not be required. 8.10.a Packet Pg. 223 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 11 Meetings: 1) Participate in one (1) virtual meeting up to two (2) hours in length with City staff to discuss review comments on the 60% Design submittal. 2) Participate at one (1) virtual meeting up to two (2) hours in length with City staff to discuss review comments on the 90% Design submittal. Task 60 Geotechnical Engineering Services: This task will be used to provide Geotechnical Field Services and prepare a Geotechnical Engineering Report with Project recommendations that address geotechnical issues at each site. BHC, HWA City Responsibilities: 1) Provide City records that may be informative of the existing soil and ground water conditions within each site. 2) Review and provide comments on the draft Geotechnical Engineering Report. 3) Obtain access permission for all field work that is required within easements or on private property. Work Tasks: 1) Geotechnical Engineering – At Sites 2, 4, 5, and 6, HWA will: a) Review geologic/geotechnical data. b) Conduct geologic reconnaissance. c) Conduct subsurface explorations. d) Conduct laboratory analysis on soil samples. e) Prepare a Geotechnical Engineering Report that addresses each site. Deliverables: 1) One (1) electronic (Adobe PDF format) copy of a draft Geotechnical Engineering Report that summarizes the results and contains preliminary geotechnical engineering recommendations for all six (6) sites. 2) One (1) electronic (Adobe PDF format) copy of a final Geotechnical Engineering Report that contains geotechnical engineering conclusions and recommendations to support the design of the subset of sites that will be included in the 2026 Construction Contract. Assumptions: 1) HWA’s scope of services, assumptions, and limitations for the geotechnical engineering services are described in Exhibit A-4. 2) Site 2 is contingent on the City’s decision on the alternative analysis in Task 40. If the City decides to reroute the storm flow on 95th Place W, then geotechnical data will be obtained. 3) A draft report addressing findings at all six (6) sites will be prepared for review by the City. Once the City selects the final sites to be included in the Phase 6 Construction Contract, the draft report will be modified to address the City’s comments and will be trimmed to focus only on the sites included in the Phase 6 Construction Contract. 4) A second geotechnical report will address the remaining sites; however, the scope and budget for the preparation of the second report will be addressed via a future contract amendment. Meetings: 1) No meetings are anticipated for this task. 8.10.a Packet Pg. 224 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 12 Task 70 Services During Bidding and Construction: This task will be used to assist the City in obtaining bids from Contractors to construct the improvements and to provide engineering assistance during construction. BHC City Responsibilities: 1) Administer the advertisement and distribution of the bid/contract documents to prospective bidders. 2) Distribute addenda as necessary. 3) Receive, open, and process the bids, including the preparation of the bid tabulation, reviewing the apparent low bidder references, preparing a recommendation for contract award, and awarding the contract to the lowest responsible bidder. 4) Provide consolidated bid results on a bid tab spreadsheet and provide a copy of this information to BHC. 5) Print and distribute conformed documents to the Contractor. 6) Provide all construction management services, including but not limited to contract administration, reviewing submittals and requests for information, addressing Change Orders if any, and processing all pay estimates. 7) Provide all construction observation and inspection services. 8) Review and consolidate redlines of all modifications that occurred during construction and submit the compiled set to BHC for preparation of the Construction Record Drawings. 9) Provide review comments on the draft Construction Record Drawings. 10) Prepare and sign the Declaration of Construction Completion in accordance with WAC 173-240-090. Work Tasks: 1) Bid Period Services: Assist the City in addressing questions from bidders during the bid process by preparing up to one (1) addendum. 2) Construction Meetings: Attend a preconstruction conference with the City and the Contractor and attend construction coordination meetings if specifically requested by the City. 3) Assist with RFIs: During construction, respond to requests for information (RFI) that pertain to clarifying the design or address conflicts that are found during construction. 4) Assist with Change Orders: Assist the City with addressing changes to the design that are required by construction. 5) Construction Record Drawings: Prepare Construction Record Drawings. Deliverables: 1) One (1) electronic copy (Adobe PDF) of one (1) addendum. 2) One (1) paper copy and one (1) electronic copy (Adobe PDF) of the Conformed Contract Documents (full size drawings, half size drawings, and contract documents). 3) Written responses to RFIs received from the City. 4) One (1) draft set (half size) of the Construction Record Drawings. 5) One (1) final set (half size and full size) of the Construction Record Drawings. 6) One (1) final set of CAD files of the Construction Record Drawings. Assumptions: 1) Up to one (1) addendum may be required during the bid period to address questions from bidders. 2) BHC will not charge for addenda if they are needed to correct or clarify errors or omissions in the bid documents. 3) Requests for information will be minimal with responses by BHC only being necessary for up to five (5) RFIs. 8.10.a Packet Pg. 225 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 13 4) The City will be responsible for reviewing all construction submittals. 5) Changes to the design required by construction findings will be minimal with BHC only needing to assist the City with one (1) Change Order. 6) BHC’s attendance at the preconstruction meeting and any construction meetings will be virtual via MS Teams. For purposes of this scope, BHC will attend the preconstruction meeting and one (1) construction meeting. 7) BHC will not be required to make any Site Visits during construction. 8) The level of effort needed to address redline revisions that occur due to changes to the design that occur during construction is unknown and cannot be accurately predicted. Therefore, the level of effort included in the Scope of Services for this Project is an estimate based on BHC’s experience with similar projects, but BHC does not guarantee that actual costs will not exceed the budgeted costs. Once BHC receives the redlined revisions from the City, BHC will review the revisions to determine if the budget is adequate and will notify the City of our findings. If BHC determines additional budget is needed, then the City will be responsible for providing written authorization to utilize the Management Reserve Fund or will process an amendment. Meetings: 1) One (1) preconstruction meeting with the City and the Contractor. The City will prepare the agenda and lead the meeting. 2) For the purposes of this Scope of Services, BHC assumes the City will request BHC’s attendance at one (1) construction meeting. Task 999 Management Reserve Fund: A budget allowance has been included as a Management Reserve Fund for the Project. At the City’s request and direction, BHC may perform additional services not included in the above listed activities and/or provide additional information and/or detail beyond what is anticipated at this time. BHC shall perform such services and will be paid for such additional services via the Management Reserve Fund when they are requested by written direction and authorization by the City’s Project Manager. BHC City Responsibilities: 1) Provide written requests and authorization for performance of additional services 2) Coordinate with franchise utilities for potholing of non-City owned utilities. 3) Conduct all easement negotiations with property owners. Work Tasks: 1) Develop Scope/Budget proposals for additional design services as requested. 2) Completion of additional design services as authorized by the City. Deliverables: 1) As defined in the Additional Design Services Scope/Budget. Assumptions: 1) Permanent easements and/or temporary construction permits may be required within some of the sites. The number and extent of those easements or temporary construction permits is unknown at this time. Once those requirements are identified, BHC will need written authorization from the City to access the Management Reserve Fund to develop the easement and temporary construction permit documents. 8.10.a Packet Pg. 226 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City of Edmonds Exhibit A Phase 6 (2026) Storm Utility Replacement 3/6/25 Page 14 2) Because the extent of potholing that is needed is unknown and cannot be determined at this time, a placeholder budget for conducting the potholing that will be developed around the 60% Design stage under Task 20 has been established as part of the Management Reserve Fund. BHC will prepare a scope and budget to accompany the pothole plan for comparison to the placeholder budget and will work with the City as needed to rectify the two. 3) If Portland Cement Concrete Pavement (PCCP) is encountered during the subsurface geotechnical investigation, HWA will subcontract with a local concrete cutting company to core a 12-inch diameter hole in the pavement to provide access to the underlying soils. The Management Reserve Fund will be used to address those costs should PCCP be encountered. 4) If HWA’s subsurface investigation encounters potentially contaminated soils and/or groundwater, the Management Reserve will be used to address the potentially contaminated soils and/or groundwater as described in Exhibit A-4. 5) While there is potential to encounter PCCP and contaminated soils and/or groundwater at any of the sites, the Project Budget assumes as a risk mitigation measure that PCCP may only be encountered at no more than three (3) of the sites and contaminated soils and/or groundwater may only be encountered at no more than two (2) sites. If this assumption is exceeded then the City and BHC will discuss additional authorization of the Management Reserve Fund (pulling from other targeted reserves) or an amendment will be processed. 6) Additional assumptions will be as defined in the Additional Design Services Scope/Budget. Meetings: 1) As defined in the Additional Design Services Scope/Budget. Budget The Project Budget is $461,461 and is attached as Exhibit B. This budget is based on, and in accordance with, BHC’s 2025 Rate Schedule. The City agrees to allow BHC and subconsultants to adjust rates on an annual basis in January of each year, beginning in January 2026. If the accepted baseline schedule is exceeded by factors beyond BHC’s control, a budget amendment to address increased labor costs may be required. Exhibits • Exhibit A-1 City of Edmonds Phase 6 (2026) Storm Utility Replacement Sites • Exhibit A-2 Applied Professional Services (APS) Subconsultant Scope and Budget • Exhibit A-3 Duane Hartman and Associates (DHA) Subconsultant Scope and Budget • Exhibit A-4 HWA GeoSciences, Inc. (HWA) Subconsultant Scope and Budget • Exhibit B Project Budget 8.10.a Packet Pg. 227 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) EXHIBIT A-1 City of Edmonds Phase 6 (2026) Storm Utility Replacement Sites 8.10.a Packet Pg. 228 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 2,257 188.1 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 126.300 1:1,516 Map Title 252.6 Storm Catch Basins Edmonds Private Infiltration Storm Manholes Edmonds Private Infiltration Detention Facilities Culvert <all other values> Yes Facility Feature Creeks Storm Line <all other values> No, BNSF; No, COUNTY; No, LYNNWOOD; No, MOUNTLAKE TERRACE; No, PORT; No, PRIVATE; No, SHORELINE; No, STATE; No, WOODWAY Yes, EDMONDS; Yes, PRIVATE; 1, <null> Facility Lines Storm Ditch Stormwater LID Sections Boundary Sections Edmonds Boundary ArcSDE.GIS.PROPERTY_BUILDINGS ArcSDE.GIS.STREET_CENTERLINES <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street Potential CIPP Potential Cluster Cleanup *Site already has survey & GeoTech Report *Need CCTV Site 1 8.10.a Packet Pg. 229 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 1,000 83.3 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 55.960 1:672 Map Title 111.9 Storm Catch Basins Edmonds Private Infiltration Storm Manholes Edmonds Private Infiltration Detention Facilities Culvert <all other values> Yes Facility Feature Creeks Storm Line <all other values> No, BNSF; No, COUNTY; No, LYNNWOOD; No, MOUNTLAKE TERRACE; No, PORT; No, PRIVATE; No, SHORELINE; No, STATE; No, WOODWAY Yes, EDMONDS; Yes, PRIVATE; 1, <null> Facility Lines Storm Ditch Stormwater LID Sections Boundary Edmonds Boundary ArcSDE.GIS.PROPERTY_BUILDINGS ArcSDE.GIS.STREET_CENTERLINES <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street State Highways Potential CIPP Potential Alt Route *Need Survey, GeoTech, CCTV Site 2 8.10.a Packet Pg. 230 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 2,000 166.7 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 111.920 1:1,343 Map Title 223.8 Storm Catch Basins Edmonds Private Infiltration Storm Manholes Edmonds Private Infiltration Detention Facilities Culvert <all other values> Yes Facility Feature Creeks Storm Line <all other values> No, BNSF; No, COUNTY; No, LYNNWOOD; No, MOUNTLAKE TERRACE; No, PORT; No, PRIVATE; No, SHORELINE; No, STATE; No, WOODWAY Yes, EDMONDS; Yes, PRIVATE; 1, <null> Facility Lines Storm Ditch Stormwater LID Sections Boundary Sections Edmonds Boundary ArcSDE.GIS.PROPERTY_BUILDINGS ArcSDE.GIS.STREET_CENTERLINES <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street Potential CIPP *Need Survey & CCTV Site 3 8.10.a Packet Pg. 231 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 2,000 166.7 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 111.920 1:1,343 Map Title 223.8 Storm Catch Basins Edmonds Private Infiltration Storm Manholes Edmonds Private Infiltration Detention Facilities Culvert <all other values> Yes Facility Feature Creeks Storm Line <all other values> No, BNSF; No, COUNTY; No, LYNNWOOD; No, MOUNTLAKE TERRACE; No, PORT; No, PRIVATE; No, SHORELINE; No, STATE; No, WOODWAY Yes, EDMONDS; Yes, PRIVATE; 1, <null> Facility Lines Storm Ditch Stormwater LID Sections Boundary Sections Edmonds Boundary ArcSDE.GIS.PROPERTY_BUILDINGS ArcSDE.GIS.STREET_CENTERLINES <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street Potential Extension *Need Survey & GeoTech Site 4 8.10.a Packet Pg. 232 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 4,000 333.3 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 223.830 1:2,686 Map Title 447.7 Storm Catch Basins Edmonds Private Infiltration Storm Manholes Edmonds Private Infiltration Detention Facilities Culvert <all other values> Yes Facility Feature Creeks Storm Line <all other values> No, BNSF; No, COUNTY; No, LYNNWOOD; No, MOUNTLAKE TERRACE; No, PORT; No, PRIVATE; No, SHORELINE; No, STATE; No, WOODWAY Yes, EDMONDS; Yes, PRIVATE; 1, <null> Facility Lines Storm Ditch Stormwater LID Sections Boundary Sections Edmonds Boundary ArcSDE.GIS.PROPERTY_BUILDINGS ArcSDE.GIS.STREET_CENTERLINES <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street; On Ramp Potential Extension *Need Survey, GeoTech, & CCTV Site 5 8.10.a Packet Pg. 233 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 2,000 166.7 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 111.920 1:1,343 Map Title 223.8 Storm Catch Basins Edmonds Private Infiltration Storm Manholes Edmonds Private Infiltration Detention Facilities Culvert <all other values> Yes Facility Feature Creeks Storm Line <all other values> No, BNSF; No, COUNTY; No, LYNNWOOD; No, MOUNTLAKE TERRACE; No, PORT; No, PRIVATE; No, SHORELINE; No, STATE; No, WOODWAY Yes, EDMONDS; Yes, PRIVATE; 1, <null> Facility Lines Storm Ditch Stormwater LID Sections Boundary Sections Edmonds Boundary ArcSDE.GIS.PROPERTY_BUILDINGS ArcSDE.GIS.STREET_CENTERLINES <all other values> Interstate Principal Arterial Minor Arterial; Collector Local Street Potential Extension *Site already has survey *Need GeoTech Site 6 8.10.a Packet Pg. 234 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) EXHIBIT A-2 Applied Professional Services (APS) Subconsultant Scope and Budget 8.10.a Packet Pg. 235 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) Applied Professional Services, INC. March 6, 2025 Phase 6 & 7 Storm Project Project Scope: Utility Designating APS, Inc. will utilize standard RF locating equipment to designate and surface mark, both conductible utilities within the project boundaries provided by BHC Consultants. • APS, Inc. will attempt to locate all conductible utilities as per maps provided. • To locate all conductible utilities APS, Inc. will sweep the project boundaries after the known utilities have been marked, to attempt to locate any unknown or abandon utilities. • This estimate is based on design engineering rates in which case prevailing wages do not apply. • APS, Inc. cannot guarantee that it will find all conductible, non -conductible, abandon or unknown utilities within the project boundaries. • APS, Inc. will attempt to locate utilities within the project boundaries, some utilities may not be locatable these lines are PVC, AC and wood Deliverables: Utility Designating • Paint with APWA colors all known and unknown utilities within the project boundaries. • Walk survey crew through project boundaries and answer any questions for paint marks or utilities that were located. Project Cost breakdown: Utility Designating Cost Terms: • The project cost is based on the estimated number of hours it will take to perform the scope of work. • In the event the project scope increases a revised project cost will be submitted. • APS, Inc. will require a written authorization to proceed or a signature on the block below prior to any project start-up. SERVICE PROVIDED COST / UNIT EST. HRS/UNITS TOTAL COST UTILITY DESIGN LOCATE 135.00$ 32 4,320.00$ TOTAL PROJECT ESTIMATE 4,320.00$ 8.10.a Packet Pg. 236 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) Project Scope: Video Inspection/locating • APS 2-person crew, using our main line pipe crawler Inspection System will video inspect and locate all storm lines between structures. • Pipe inspection is dependent on condition, some pipes may not be inspected due to conditions. • If APS, Inc. is unable to inspect based on conditions above, all work will halt, and the client will be notified immediately. • APS to submit all necessary documents to obtain a ROW permit from the City of Edmonds. Deliverables: Video Inspection • If requested provide site walk for survey crew of all pipes inspected and located. • Provide either a DVD or thumb drive of all inspected pipes. • PACP Inspections with reports from a Nassco certified technician. Project Cost breakdown: Video Inspection Project Scope: Coring • APS, Inc. shall core approximately (5) locations to get existing asphalt thickness using a 6” core. • Scope assumes that the utility will be between 0’ and 2’ in depth. • Permanent asphalt repair is excluded from this scope. If the local jurisdiction requires CDF backfill and/or permanent asphalt repair additional fees will be required. • Collect core data, and photograph all cores. • This estimate is based on design engineering rates in which case prevailing wages do not apply. • Restoration is assumed at this time to be a non-shrink 5000 psi concrete patch. • Grind and overlay of the existing roadway is not covered in this scope. Should the local jurisdiction require additional restoration, other than what is included in the scope, then additional fees will be required. • APS to submit all necessary documents to obtain a ROW permit from the City of Edmonds. Deliverables: Coring • Test-hole data sheets, which include core thickness information. • All filed notes with offsets shown in a hand drawn sketch. • Photo of all core samples and of each location. • One and a quarter inch zinc washer left at grade where core was performed. SERVICE PROVIDED COST / UNIT EST. HRS/UNITS TOTAL COST CCTV/INSPECTIONS (portal to portal)265.00$ 40 10,600.00$ PROJECT COORDINATION 130.00$ 16 2,080.00$ PROJECT MANAGEMENT 170.00$ 8 1,360.00$ PIPE JETTING (plus 10%)2,680.00$ 4 11,792.00$ FLAGGING & TC (plus 10%)220.00$ 32 7,744.00$ TOTAL PROJECT ESTIMATE 33,576.00$ 8.10.a Packet Pg. 237 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) Project Cost breakdown: Coring Project Site Address • SITE 1: 88th Ave W & 194th St SW. Edmonds, WA • SITE 2: 96th Ave W & 95th Pl W. Edmonds, WA • SITE 3: Daley PL. & Olympic Ave. Edmonds, WA • SITE 4: Pine St. & 8th Ave S (Alley) Edmonds, WA • SITE 5: Talbot Rd. & Olympic Vier Dr. Edmonds, WA Contact Information: CLIENT : BHC Consultants Kevin Aguilar 1601 5th Ave #500 Seattle, WA 98101 (206) 357-9967 Authorization to Proceed The undersigned hereby acknowledges the terms and conditions of this agreement and authorizes APS, Inc. to proceed according to the project scope and cost. BHC Consultants Name:________________________ Date:_________________________ Title:_________________________ SERVICE PROVIDED COST / UNIT EST. HRS/UNITS TOTAL COST AIR VACUUM POTHOLING (portal-to-portal)375.00$ 6 2,250.00$ PROJECT COORDINATION 130.00$ 4 520.00$ CORING (per hole)625.00$ 5 3,125.00$ FLAGGING & TC (plus 10%)220.00$ 6 1,452.00$ PERMIT FEE (plus 10%)1,500.00$ 1 1,650.00$ TOTAL PROJECT ESTIMATE 8,997.00$ 8.10.a Packet Pg. 238 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) EXHIBIT A-3 Duane Hartman and Associates (DHA) Subconsultant Scope and Budget 8.10.a Packet Pg. 239 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 8.10.a Packet Pg. 240 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 8.10.a Packet Pg. 241 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 8.10.a Packet Pg. 242 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 8.10.a Packet Pg. 243 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 8.10.a Packet Pg. 244 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) EXHIBIT A-4 HWA GeoSciences, Inc. (HWA) Subconsultant Scope and Budget 8.10.a Packet Pg. 245 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 21312 30th Dr. SE, STE. 110, Bothell, WA 98021 | 425.774.0106 | hwageo.com February 27, 2025 HWA Proposal No. 2025-P043-21 BHC Consultants, LLC 1601 Fifth Avenue Suite 500 Seattle, Washington 98101 Attention: Mr. Kevin Aguilar, PE, Project Engineer Transmitted via email to: kevin.aguilar@bhcconsultants.com Subject: PROPOSAL FOR GEOTECHNICAL ENGINEERING SERVICES City of Edmonds Phase 6 & 7 Storm Utility Replacements Edmonds, Washington Dear Kevin: HWA Geosciences Inc. (HWA), a certified women-owned and minority-owned business, is pleased to submit this proposal for geotechnical engineering services in support of the City of Edmonds Phase 6 & 7 Storm Utility Replacements project in Edmonds, Washington (site). This proposal has been prepared with information provided by BHC Consultants, LLC (BHC; project civil engineer). PROJECT BACKGROUND The City of Edmonds (City) proposes to redirect and/or replace stormwater utilities that run through residential areas. The Phase 6 and 7 development areas that require geotechnical services include four general sites: • Site 2: Stormwater redirection around 95th Place West, contingent on feasibility of approach. • Site 4: Stormwater conveyance extension through private property near 1044 C Avenue and northward in an alley between C Avenue and 8th Avenue South. • Site 5: Stormwater redirection through Talbot Road and 179th Place Southwest. • Site 6: Stormwater conveyance extension on 7th Avenue South between Maple Street and Alder Street. Anticipated improvements include constructing new and/or extending existing stormwater utilities and associated improvements. Excavations for the proposed improvements are expected to extend less than approximately 15 feet below ground surface. 8.10.a Packet Pg. 246 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) February 27, 2025 HWA Proposal No. 2025-P043-21 2 2025-P043-21 Storm Utility Replacements Proposal HWA GEOSCIENCES INC. PROPOSED SCOPE OF SERVICES HWA will provide geotechnical engineering services in support of the design of the proposed storm utility replacements. Specifically, HWA will complete the following activities. PROJECT MANAGEMENT • Invoice Generation and Processing: HWA will prepare monthly invoices, and progress reports for the duration of the project. • Geotechnical Task and Contract Management : HWA will provide task management to all geotechnical related aspects of the project. HWA will correspond with the design team in the form of meetings, emails, and telephone calls, as necessary. • Project Meetings: HWA will participate in up to two (2) one-hour virtual design team meetings. GEOTECHNICAL FIELD INVESTIGATION • Collect and Review Available Geotechnical Data: HWA will collect and review readily available geotechnical information for the area in the vicinity of the project site. This review will include online geotechnical databases, geologic maps, the HWA library, and geotechnical information provided by BHC and the City. • Conduct Utility Locates: HWA will mark the proposed exploration locations and arrange for utility locates using the Utility Notification Center and a private utility locate subcontractor. HWA will make an additional site visit to verify that the proposed locations of the borings are clear of utilities prior to finalizing the exploration plans and mobilizing the equipment. • Develop a Project-Specific Health and Safety Plan (HASP): HWA will generate a HASP describing the potential hazards associated with the exploration work and the processes and procedures to promote health and safety during HWA’s field operations. • Generate Geotechnical Subsurface Exploration Plan: HWA will prepare a Geotechnical Subsurface Exploration Plan Memoranda for the proposed exploration program. The work plan will be submitted to the design team and City for review and approval. The work plan will detail the type, location, and extent (depth, sampling interval, in -situ testing and instrumentation installation) of proposed field explorations along with logistics necessary to perform the work. The work plans will also be used for utility locating clearances and for permitting that may be necessary to access the exploration locations. We assume the City or BHC will provide any required permits or rights of entry at no cost to HWA. • Generate Traffic Control Plans (TCPs): Drilling the proposed borings will require traffic control. HWA will prepare a traffic control plan to address the temporary impacts that the proposed geotechnical explorations will have on pedestrians and vehicular traffic. During the 8.10.a Packet Pg. 247 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) February 27, 2025 HWA Proposal No. 2025-P043-21 3 2025-P043-21 Storm Utility Replacements Proposal HWA GEOSCIENCES INC. field exploration program, HWA will provide the necessary traffic control personnel and devices when working within the City’s right -of-way. • Conduct Geotechnical Investigation: HWA will conduct a geotechnical field investigation program for the project. The following tasks will be included in the program: o Advance four (4) borings at the locations of the proposed stormwater utility alignments for Sites 4 through 6 to obtain soil and groundwater information for use in design and construction of the project. HWA will subcontract the drilling rig and operator. Each boring will extend to a maximum depth of approximately 20 feet below-ground- surface, or to practical refusal , whichever occurs first. o Prepare summary boring log s and perform laboratory testing to evaluate relevant physical properties of select soil samples. For budgetary purposes, HWA has assumed up to 12 sieve analyses, 2 Atterberg tests, and 24 moisture content determinations. • Geotechnical Engineering Analysis and Reporting : HWA will perform geotechnical engineering analysis to develop recommendations for the design of the proposed improvements. The results of the review of available geotechnical information, geotechnical engineering analysis, and geotechnical conclusions and reco mmendations will be summarized in a draft geotechnical engineering report. Upon receipt of consolidated comments from the design team and the City, HWA will prepare a final geotechnical engineering report, which will be stamped by a licensed geotechnical engineer. The geotechnical engineering report will include the following: o Summary of existing geological and geotechnical data for the project site. o Results of the explorations and laboratory testing, descriptions of surface and subsurface conditions, and a site plan showing the exploration locations and other pertinent features. o Seismic soil site class and seismic design parameters per the requirements of the 2021 International Building Code and ASCE 7-16. o Evaluation of seismic hazards including estimates of liquefaction -induced settlements and potential for lateral spreading using simplified empirical methods, if applicable. It should be noted that evaluation will be limited to the depth s of the exploratory borings. o Recommendations for lateral earth pressures for temporary shoring and below -grade structures, if applicable. o Recommendations for earthwork and grading, including subgrade preparation, structural fill placement and compaction , and temporary shoring and dewatering considerations. 8.10.a Packet Pg. 248 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) February 27, 2025 HWA Proposal No. 2025-P043-21 4 2025-P043-21 Storm Utility Replacements Proposal HWA GEOSCIENCES INC. o If groundwater is encountered in HWA’s explorations, a hydraulic conductivity analysis will be provided. The hydraulic conductivity analysis will consist of preliminary groundwater flow rates estimated from grain size anal yses. o HWA QA/QC: All design calculations and recommendations will be reviewed by a senior principal prior to distribution to the design team and the City. o Prepare a draft geotechnical report for Sites 4 through 6 as part of the 30 percent design effort: HWA will prepare a draft geotechnical report for the project. Th e report will contain the results of the explorations and analyses, including descriptions of surface and subsurface conditions, a site plan showing exploration locations and other pertinent features, summary boring logs, and laboratory test results. The r eport will provide geotechnical recommendations for the proposed improvements based on HWA’s current understanding of the design. o Respond to Geotechnical Related Review Comments: HWA shall provide written responses to review comments. The written responses shall be provided in the form of emails to the design team. o Prepare a final geotechnical report: HWA will prepare a final geotechnical report for the project. The final report will be developed from HWA’s draft geotechnical engineering report with any comments provided by the design team or the City. It is HWA’s understanding that the City will determine which sites will be included in the Phase 6 construction contract; the geotechnical final report will be revised to focus on those sites. A second geotechnical report will include the remaining data fo r the sites included in the Phase 7 construction contract; however, scope and budget for preparation of the second geotechnical report will be addressed via a future contract amendment. 8.10.a Packet Pg. 249 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) February 27, 2025 HWA Proposal No. 2025-P043-21 5 2025-P043-21 Storm Utility Replacements Proposal HWA GEOSCIENCES INC. OPTIONAL TASK – Site 2 Contingent Boring HWA will advance one (1) boring at the location of the proposed stormwater utility alignment for Site 2 to obtain soil and groundwater information for use in design and construction of the project. HWA will subcontract the drilling rig and operator. The boring will extend to a maximum depth of approximately 20 feet below-ground-surface, or to practical refusal, whichever occurs first. Results of the exploration and geotechnical recommendations will be included in the updated draft and final geotechnical reports. For budgetary purposes, HWA has assumed up to 3 sieve analyses, 2 Atterberg tests, and 6 moisture content determinations will be performed on soil samples collected from the Site 2 contingent boring. ASSUMPTIONS HWA made the following assumptions when preparing this scope of services and cost estimate: • A total drilling footage of 80 feet (Sites 4 through 6) and 20 feet (Site 2 Optional Task) have been assumed for budgetary purposes . • The boring locations will be located using handheld GPS and/or measurement from existing known features. Borehole locations will be surveyed by others. • Drilling will be completed using mud rotary or hollow stem auger techniques. • Upon completion of sampling and logging, boreholes will be decommissioned in accordance with the requirements of WAC 173-160. • HWA will not install any groundwater monitoring wells at the locations of the proposed borings; however, depth to groundwater observed during drilling will be noted. • Excess cuttings from exploratory boring s will be properly disposed of off-site. • Portland cement concrete pavement is not present below the asphalt concrete pavement at potential sites for the proposed exploratory borings (i.e., no coring required). • Cores through pavement surfaces at each exploration location will be patched with fast -setting concrete (i.e., not with hot mix asphalt). • Site specific HASP for the geotechnical explorations will be for internal use only and will not be submitted to the City for review or approval. • Rights of entry onto private property for drilling activities, if required, will be coordinated by BHC and the City. • HWA will have access to the sites to perform field explorations. • All fieldwork will be accomplished during normal daylight workdays and hours, with at least a minimum of 8 hours available per day. The geotechnical field investigations will be completed under one mobilization. 8.10.a Packet Pg. 250 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) February 27, 2025 HWA Proposal No. 2025-P043-21 6 2025-P043-21 Storm Utility Replacements Proposal HWA GEOSCIENCES INC. • The geotechnical explorations proposed herein will not be used to assess site environmental conditions. However, olfactory observations regarding potential contamination will be noted. Analysis, testing, storage, and handling of potentially contaminated soil and ground water (spoils from explorations) are beyond the scope of services. If suspected contaminat ed soils/and or groundwater are encountered, the material will be properly contained on -site for disposal as mutually agreed upon without additional cost to HWA. • All geotechnical soil samples will be disposed after 6 months of being collected. Long -term storage of soil samples is not included. • Site response analysis and site-specific ground motion hazard analysis will not be required. • Design project elements to resist the effects of liquefaction and lateral spreading will not be required (e.g., ground improvement, deep foundations, etc .). • Recommendations for deep foundations are not included. • A Geologically Hazardous Areas report per the Edmonds Community Development Code is not required. • If groundwater is encountered in HWA’s explorations, a hydraulic conductivity analysis will be provided. The hydraulic conductivity analysis will consist of preliminary groundwater flow rates estimated from grain size analyses. Pump tests and groundwater modeling are excluded from this scope of work. • If the optional exploratory boring at Site 2 is required, it will be completed under its own separate mobilization. • Construction phase services are not included. If these services are needed, a budget amendment will be required. • All costs are estimated and may be increased or decreased within the limits of the total budget at the discretion of HWA’s project manager. PROJECT BUDGET HWA’s services will be provided on a time-and-expense basis for an amount not to exceed $69,717, as detailed in Table 1 and the attached level of effort spreadsheets (Attachment 1 and 2). HWA will not exceed the above cost estimates without your written authorization. Table 1: Project Totals and Summary Geotechnical Services $52,559 Site 2 Contingent Boring (Optional Task) $17,158 Grand Total: $69,717 8.10.a Packet Pg. 251 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) February 27, 2025 HWA Proposal No. 2025-P043-21 7 2025-P043-21 Storm Utility Replacements Proposal HWA GEOSCIENCES INC. The budget presented in this proposal reflects an estimate based on our current understanding of the project requirements for a scope of work developed from the information provided. If the actual level of effort exceeds the level of effort assumed herein, HWA will contact you immediately to discuss any necessary modifications to our scope of services and/or fees. HWA reserves the right to transfer hours and budget dollars between tasks to satisfy project requirements. AUTHORIZATION To authorize HWA’s services, please prepare a subconsultant services agreement consistent with previous agreements between BHC and HWA. ◆ Thank you for the opportunity to provide this proposal for geotechnical engineering services. Should you have any questions regarding this proposal, or require additional services, please contact us at your convenience. Sincerely, HWA GEOSCIENCES INC. Amy Power, P.E. Steven R. Wright, P.E. Geotechnical Engineer Geotechnical Engineer, Vice President Enclosures: Attachment 1, Level of Effort Spreadsheet Geotechnical Services Attachment 2, Level of Effort Spreadsheet Site 2 Contingent Boring (Optional Task) ALP/SRW 8.10.a Packet Pg. 252 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) Attachment 1: Project Cost Estimate HWA Ref: 2025-P043-21 City of Edmonds Phase 6 & 7 Storm Utility Replacements Date: 25-Feb-25 Edmonds, Washington Prepared By: ALP Prepared for BHC Consultants Scope of Work Refer to the project scope of work document. ESTIMATED HWA LABOR: Administrative TOTAL TOTAL Support $345.00 $320.00 $215.00 $200.00 $160.00 $120.00 $175.00 $120.00 HOURS AMOUNT Project Management and Meetings Project setup 2 1 2 5 $845 Project Meetings (2- 1-hour virtual meetings) 2 2 4 $1,070 Invoice Generation and Processing 6 6 12 $2,010 Geotechnical Task and Contract Management 12 12 $2,580 Geotechnical Field Investigation Collect and review available geotechnical data 4 4 $860 Conduct utility locates (two site visits) 2 8 10 $1,710 Develop Health and Safety Plan 2 2 $430 Generate Geotechnical Subsurface Exploration Plan 2 4 2 8 $1,310 Develop traffic control plans and coordinate right-of-way permit applications 2 4 6 $1,070 Conduct Field Explorations (Sites 4 through 6, four (4) borings, two days) 2 24 26 $4,270 Generate Boring Logs and Assign Laboratory Testing 2 2 4 8 $1,710 Geotechnical Engineering Evaluate field and laboratory data 2 4 6 $1,500 Generate seismic design parameters (IBC 2021) 2 4 6 $1,500 Evaluate seismic hazards (liquefaction, lateral spreading, settlement) 2 4 6 $1,070 Hydraulic conductivity analyses 2 2 4 8 $1,760 Earthwork recommendations and construction considerations 2 4 6 $1,500 HWA internal QA/QC 2 2 4 $1,330 Prepare draft geotechnical report (30% design) 3 4 12 2 21 $3,980 Prepare final geotechnical report 2 4 4 2 12 $2,380 Miscellaneous engineering support 2 4 6 $1,500 TOTAL LABOR CHARGES:4 19 66 0 68 6 1 8 172 $34,385 ESTIMATED DIRECT EXPENSES: LABORATORY TESTING SUMMARY:Mileage: 0.70/mi, 4 round trips at 30 miles/trip $84 Est. No. Unit Total GPS Unit Rental, $75/day, 2 days $150 Test Tests Cost Cost Traffic Control Plans $600 Moisture Content w/Description 24 $30 $720 Laboratory Testing $2,930 Percent Passing #200 Sieve 0 $115 $0 TOTAL DIRECT EXPENSES:$3,764 Grain Size Sieve Analysis -wet 12 $140 $1,680 Combined Grain Size & Hydrometer 0 $280 $0 ESTIMATED SUBCONSULTANT COSTS: Atterberg Limits 2 $265 $530 Private Utility Locate $600 LABORATORY TESTING TOTAL:$2,930 Traffic Control Subcontractor, 2 days $4,000 Drilling Subcontractor, 4 borings, 2 days $8,000 Technical Document Review, draft report $500 Subconsultant Mark-Up (10%)$1,310 TOTAL SUBCONSULTANT COSTS:$14,410 TASK TOTALS AND SUMMARY: PROJECT TOTALS AND SUMMARY:Total Labor Cost $34,385 Geotechnical Services $52,559 Direct Expenses $3,764 Site 2 Contingent Boring (Optional Task )$17,158 Subconsultant Costs $14,410 GRAND TOTAL:$69,717 TOTAL Geotechnical Services:$52,559 Hydrogeologist IV Contracts Administrator 2025 BILLING RATES CADWORK TASKS Geotech. Eng. III DESCRIPTION Principal IX Geotech. Eng. VIII Geotech. Eng. V 2025-P043 Cost Breakdown_2025 rates 8.10.a Packet Pg. 253 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) Attachment 1: Project Cost Estimate HWA Ref: 2025-P043-21 City of Edmonds Phase 6 & 7 Storm Utility Replacements, Optional Task Date: 25-Feb-25 Edmonds, Washington Prepared By: ALP Prepared for BHC Consultants Scope of Work Optional Task: Site 2 contingent boring at 95th Place West. Refer to the project scope of work document. ESTIMATED HWA LABOR: Administrative TOTAL TOTAL Support $345.00 $320.00 $215.00 $200.00 $160.00 $120.00 $175.00 $120.00 HOURS AMOUNT Site 2 Contingent Boring Additional Project Management 4 2 6 $1,100 Conduct Additional Utility Locating 4 4 $640 Plan and Coordinate Field Exploration 2 4 6 $1,070 Conduct one (1) geotechnical boring (1 day) 2 10 12 $2,030 Generate Boring Log and Assign Laboratory Testing 1 2 3 $535 Additional HWA QA/QC 1 2 3 $745 Additional Reporting Time 1 2 6 9 $1,710 TOTAL LABOR CHARGES:1 1 11 2 26 0 0 2 43 $7,830 ESTIMATED DIRECT EXPENSES: LABORATORY TESTING SUMMARY:Mileage: 0.70/mi, 3 round trips at 30 miles/trip $63 Est. No. Unit Total GPS Unit Rental, $75/day, 1 day $75 Test Tests Cost Cost Water Level Indicator: $30/day, 3 days $0 Moisture Content w/Description 6 $30 $180 Laboratory Testing $1,130 Grain Size Sieve Analysis -wet 3 $140 $420 TOTAL DIRECT EXPENSES:$1,268 Atterberg Limits 2 $265 $530 LABORATORY TESTING TOTAL:$1,130 ESTIMATED SUBCONSULTANT COSTS: Private Utility Locate $600 Traffic Control Subcontractor, one day $2,000 Drilling Subcontractor, one boring $4,000 Subconsultant Mark-Up (10%)$1,460 TOTAL SUBCONSULTANT COSTS:$8,060 PROJECT TOTALS AND SUMMARY:TASK TOTALS AND SUMMARY: Geotechnical Services $52,559 Total Labor Cost $7,830 Site 2 Contingent Boring (Optional Task )$17,158 Direct Expenses $1,268 GRAND TOTAL:$69,717 Subconsultant Costs $8,060 TOTAL PIT:$17,158 DESCRIPTION 2025 BILLING RATES WORK TASKS Principal IX Geotech. Eng. VIII Geotech. Eng. V Hydrogeologist IV Geologist III CAD Contracts Administrator 2025-P043 Cost Breakdown_2025 rates 8.10.a Packet Pg. 254 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) EXHIBIT B Project Budget 8.10.a Packet Pg. 255 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) EXHIBIT B - BUDGET City of Edmonds Phase 6 Storm Utility Replacement Project Budget Date: Principal Proj. Mgr Proj. Engr. Proj. Engr. CAD Lead CAD Clerical Acctg Jordan Zier Kevin Aguilar Kranti Maturi Taylor Russell Svetlana Olsoe Ted (Edward) Muench Sarah Fritchman Patty Coughlin Billing Rate $270.90 $206.33 $233.10 $176.40 $193.73 $188.21 $173.25 $144.90 Task # Task Name Hours Hours Hours Hours Hours Hours Hours Hours 10 Project Management 10.1 Project Work Plan 4.00 24.00 6.00 34.00 $7,075 $141 $7,216 $7,216 10.2 Contract Management 2.00 6.00 4.00 4.00 16.00 $3,052 $61 $3,113 $3,113 10.3 Invoicing & Status Reports 48.00 48.00 96.00 $16,859 $337 $17,196 $17,196 10.4 Team Coordination 12.00 24.00 20.00 16.00 8.00 80.00 $17,237 $345 $17,582 $17,582 10.5 City Coordination 12.00 24.00 36.00 $8,203 $164 $8,367 $8,367 Subtotal 30.00 126.00 20.00 16.00 8.00 10.00 52.00 262.00 $52,425 $1,049 $53,474 $53,474 20 Utility Location Services, CCTV Services, and Pavement Cores 20.1 Record Drawings 2.00 2.00 4.00 6.00 14.00 $2,624 $52 $2,676 $2,676 20.2 Locate Utilities 2.00 4.00 6.00 $1,345 $27 $1,372 $4,320 $432 $4,752 $6,124 20.3 CCTV Investigations 2.00 4.00 6.00 $1,345 $27 $1,372 $33,576 $3,358 $36,934 $38,306 20.4 Pavement Cores 1.00 4.00 5.00 $1,139 $23 $1,161 $8,997 $900 $9,897 $11,058 20.5 Potholing Plan 1.00 2.00 3.00 $673 $13 $686 $686 Subtotal 8.00 16.00 4.00 6.00 34.00 $7,125 $143 $7,268 $46,893 $4,689 $51,582 $58,850 30 Field Survey 30.1 Field Survey 1.00 2.00 4.00 7.00 $1,447 $29 $1,476 $37,066 $3,707 $40,773 $42,249 30.2 Base-mapping 1.00 2.00 2.00 16.00 21.00 $4,071 $81 $4,153 Subtotal 2.00 4.00 6.00 16.00 28.00 $5,519 $110 $5,629 $37,066 $3,707 $40,773 $42,249 40 Preliminary Design (~30%) 40.1 30% Design Drawings 10.00 27.00 74.00 6.00 54.00 171.00 $32,736 $655 $33,391 $33,391 40.2 Coordinate with City 6.00 12.00 18.00 $4,035 $81 $4,116 $4,116 40.3 Preliminary OPCC 2.00 6.00 20.00 4.00 5.00 37.00 $6,980 $140 $7,120 $7,120 40.4 Site Visits 3.00 6.00 6.00 1.00 16.00 $3,249 $65 $3,314 $3,314 40.5 QA/QC Review 4.00 2.00 6.00 $1,496 $30 $1,526 $1,526 40.6 Mileage $400 $400 $400 Subtotal 4.00 23.00 51.00 100.00 10.00 54.00 6.00 248.00 $48,497 $1,370 $49,867 $49,867 50 Final Design 50.1 Design Drawings 7.00 39.00 88.00 16.00 105.00 255.00 $48,920 $978 $49,899 $49,899 50.2 Specifications 2.00 12.00 24.00 16.00 54.00 $10,215 $204 $10,420 $10,420 50.3 OPCCs 2.00 8.00 16.00 26.00 $5,100 $102 $5,202 $5,202 50.4 QA/QC Review 12.00 12.00 24.00 $5,727 $115 $5,841 $5,841 50.5 Document Submittals 3.00 3.00 3.00 12.00 6.00 27.00 $5,198 $104 $5,301 $5,301 50.6 Attend Meetings 6.00 6.00 6.00 3.00 21.00 $4,215 $84 $4,299 $4,299 50.7 Site Visits 6.00 12.00 12.00 30.00 $6,152 $123 $6,275 $6,275 50.8 Mileage $400 $400 $400 Subtotal 12.00 38.00 80.00 146.00 19.00 117.00 25.00 437.00 $85,526 $2,111 $87,637 $87,637 60 Geotechnical Engineering Services 60.1 Geotechnical Engineering 2.00 4.00 4.00 10.00 $2,051 $41 $2,092 $69,717 $6,972 $76,689 $78,780 Subtotal 2.00 4.00 4.00 10.00 $2,051 $41 $2,092 69,717.0 $6,972 $76,689 $78,780 70 Services During Bidding and Construction 70.1 Bid Period Services 1.00 2.00 4.00 4.00 2.00 13.00 $2,500 $50 $2,550 $2,550 70.2 Construction Meetings 4.00 4.00 4.00 12.00 $2,463 $49 $2,513 $2,513 70.3 Assist with RFIs 2.00 6.00 10.00 6.00 24.00 $4,615 $92 $4,707 $4,707 70.4 Assist with Change Orders 2.00 4.00 4.00 4.00 2.00 16.00 $3,172 $63 $3,235 $3,235 70.5 Construction Record Drawings 3.00 6.00 20.00 7.00 55.00 91.00 $17,253 $345 $17,598 $17,598 Subtotal 12.00 22.00 42.00 15.00 55.00 10.00 156.00 $30,003 $600 $30,603 $30,603 999 Management Reserve Fund 999.1 Potholing $20,000 $20,000 999.2 Design Management Reserve $60,000 $40,000 Subtotal $80,000 $60,000 Total Budget 46.00 211.00 197.00 312.00 58.00 242.00 57.00 52.00 1,175.00 231,147.00 $5,423 $316,570 $37,066 $69,717 $46,893 $15,368 $169,044 $461,461 Total Budget APS March 3, 2025 DHALabor BHC ExpensesHours Cost HWA Sub. Total BHC Markup Subconsultants Page 1 of 1 8.10.a Packet Pg. 256 At t a c h m e n t : A t t a c h m e n t 1 - a g r e e m e n t ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) 8.10.b Packet Pg. 257 At t a c h m e n t : A t t a c h m e n t 2 - v i c i n i t y m a p ( A p p r o v a l o f P S A f o r P h a s e 6 S t o r m w a t e r R e p l a c e m e n t P r o j e c t s ) City Council Agenda Item Meeting Date: 03/25/2025 Approval of Supplemental PSA for Phase 16 Waterline Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Emiko Rodarte Background/History On January 9, 2024 this agreement was presented at the Parks and Public Works Committee and was fowarded to the consent agenda for approval. On January 16, 2024 this item was approved on consent by City Council. On March 18, 2025 the supplemental agreement was presented to the Council Committee B and was fowarded to the consent agenda for approval. Staff Recommendation Approve supplemental agreement. Narrative The City issued a Request for Qualifications (RFQ) in October 2023 to hire a consultant to provide design engineering services for the Phase 15 and 16 Waterline Replacement Projects. The City received statements of qualifications from five (5) engineering firms and the selection committee selected Kimley Horn to provide design engineering services for the Phase 15 and 16 Waterline Replacement Projects. On January 16, 2024 Council approved the professional services agreement for design engineering services with Kimley Horn for the Phase 15 Waterline Replacement Projects. In addition, as part of the original Phase 15 work, a waterline site evaluation and preliminary alignment determination was included in the scope and fee for the Phase 16 sites. This aided in finalizing the alignments of these waterlines that will be replaced as part of the Phase 16 Waterline Replacement Project. This is needed because the Phase 16 sites required additional time for coordination and permitting with WSDOT and also required coordination with private property owners. A supplemental agreement with a fee of $397,100 has been negotiated for projects planned to be constructed in 2026 as part of the Phase 16 scope of work. As a result of this supplemental agreement, the total contract amount will be increased to $930,200. This contract will be funded by the Water Utility Fund. The Phase 16 Waterline Replacement Projects will upgrade/replace portions of the City’s potable water network by replacing a total of approximately 4,800 linear feet of existing waterlines and associated appurtenances at various locations within the City. 8.11 Packet Pg. 258 The selection of the sites was be determined using the data supplied in the 2017 Comprehensive Water System Plan dated June 2017, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works maintenance staff. Replacements focus on improving fire flow at various locations in the city, replacing mains that are past their life cycle and are requiring additional maintenance. Attachments: Attachment 1 - supplement Attachment 2 - vicinity map 8.11 Packet Pg. 259 CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · WWW.EDMONDSWA.GOV PUBLIC WORKS DEPARTMENT | ENGINEERING DIVISION MIKE ROSEN MAYOR E24JA.Kimley-Horn Supp 1 1 SUPPLEMENTAL AGREEMENT 1 TO PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the “City ,” and Kimley-Horn and Associates, Inc., hereinafter referred to as the “Consultant,” entered into an underlying agreement for design, engineering and consulting services with respect to a project known as Phase 15 and Phase 16 Waterline Replacement project, dated January 18, 2024 (“Underlying Agreement”); and WHEREAS, Section 12 of the Underlying Agreement authorizes changes in the Scope of Work when approved in advance in a writing signed by both parties; and WHEREAS, additional tasks to the original Scope of Work have been identified with regard to providing design engineering services; NOW THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement of January 18, 2024 between the parties, incorporated by this reference as fully as if herein set forth, is amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the Underlying Agreement is hereby amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $533,100.00 amount set forth in paragraph 2A of the Underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $397,100.00 for the additional scope of work identified in Exhibit A to this Supplemental Agreement 1. As a result of this Supplemental Agreement 1, the total contract amount is increased to a new total not-to-exceed amount of $930,200.00 ($533,100.00 plus $397,100.00). 1.3 Exhibit B to the Underlying Agreement consisting of the rate and cost reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit B to this Supplemental Agreement 1, incorporated by this reference as fully as if herein set forth. 8.11.a Packet Pg. 260 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) E24JA.Kimley-Horn Supp 1 2 2. In all other respects, the Underlying Agreement between the parties shall remain in full force and effect, amended as set forth in this Supplemental Agreement 1 but only as set forth herein. DONE this day of , 2025. CITY OF EDMONDS KIMLEY-HORN AND ASSOCIATES, INC. Mike Rosen, Mayor Glenn A. Gary, Senior Vice President ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 8.11.a Packet Pg. 261 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) E24JA.Kimley-Horn Supp 1 3 STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 2025, before me, the under-signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Glenn A. Gary, to me known to be the Senior Vice President of Kimley Horn and Associates, Inc., the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 8.11.a Packet Pg. 262 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Exhibit A kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 BACKGROUND Based on discussions with City of Edmonds staff (the Client), we understand that The Client wishes to complete final design on the Phase 16 Waterline Replacement project totaling approximately 4,800 LF, including preparing Bid-Ready construction documents. The project limits associated with this contract include the following sites depicted on the maps and table included in Exhibit C: Sea Lawn Sites – 2,940 LF Downtown Sites – 1,810 LF The scope of services consists of the following tasks and submittal stages: · Task 100 – Project Management and Coordination · Task 200 – Environmental Permitting Services · Task 300 – Subsurface Utility Exploration · Task 400 – NOT USED · Task 500 – Geotechnical Engineering Services · Task 600 – Final Design Services · Task 700 – Community Engagement Services · Task 800 – Bidding and Record Drawings · Task 900 – Management Reserve SCOPE OF SERVICES The scope of services includes the following: TASK 100. Project Management and Coordination Kimley-Horn will provide project management throughout the project duration, which includes: · Conduct kickoff meeting with City of Edmonds and issue minutes · Monthly invoicing with status report including summary of activities completed under each task and anticipated deliverables for the next month, any issues encountered and actions taken for resolution, potential schedule and fee impacts, and/or issues requiring the City’s direction. · Coordination with the City of Edmonds (up to 3 review meetings with the City including issuing meeting minutes and anticipated email/phone coordination every 2 weeks) · Internal project meetings · Coordination with subconsultants 8.11.a Packet Pg. 263 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 2 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 TASK 200. Environmental Permitting Services GeoEngineers understands the City wishes to advance design and permitting of proposed water main replacement within the Sea-Lawn Terrace Subdivisions within the city limits of Edmonds, Washington. Most improvements will be completed in trenches within the existing developed roadway. The proposed water main improvements will need to cross Outfall Creek, which is located in a culvert at 171st Street SW, which is anticipated to be accomplished using open cut construction methods to place the new water line above the existing 24-inch concrete culvert. The Phase 16 improvement locations were identified in the request for qualifications (RFQ) document prepared by the City and include the following streets within the Sea Lawn Terrace Subdivisions: Sea Lawn Place, Sea Lawn Drive, 171st Street SW and 76th Avenue. Based on communication with the City, we understand that the City requires permitting documentation only for the location where the proposed system crosses Outfall Creek. Based on GeoEngineers’ understanding of the project, GeoEngineers anticipates the following environmental permits will be required for the project: · State Environmental Policy Act (SEPA) Determination (City) · Hydraulic Project Approval (HPA) permit (Washington Department of Fish and Wildlife [WDFW]) Based on communication with the City, GeoEngineers understands that Critical Areas review is not required for utility work within the developed right-of-way. Task 201. Environmental Permitting Services Environmental permitting support for the project to successfully obtain these environmental permits includes the following: · Complete a site visit to review and document environmental conditions in the vicinity of the proposed crossing. · Complete desktop research to identify relevant stream parameters for inclusion in permit application materials. · Prepare a SEPA checklist based on the 60 percent design. · Act as authorized agent on behalf of the City and develop and submit an application for WDFW HPA review using WDFW’s online application system. Assumptions: · There will be no in-water work; the stream is conveyed in a pipe across the roadway, which will not be replaced as part of this project. Therefore, the water line crossing of the creek will not impact the bed or bank of the stream. · A Critical Areas Study is not required for the proposed work. 8.11.a Packet Pg. 264 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 3 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 · SEPA review will focus on the proposed stream crossing only. The SEPA Checklist will not address other system improvements beyond the stream crossing itself. SEPA Checklist will be submitted once as a Word document for City use; revision and responses to City comments are not included. · Survey of the ordinary high water mark (OHWM) is not included. · Kimley-Horn will provide survey and design information needed for inclusion in the SEPA checklist and other permit applications. · The City will act as SEPA applicant and/or SEPA lead. · GeoEngineers, Inc. (GeoEngineers) will act as the authorized agent on behalf of the City for HPA application. The City will need to furnish landowner authorizations for any work outside of the road ROW. Revision of HPA application materials and responses to WDFW comments are not included. · A Critical Areas Study is not included. · No meetings are proposed. · Anticipated design phase schedule duration is 6 months. Deliverables: · SEPA Checklist · Submittal of online HPA application and provide receipts of submittal to design team Task 202. Culvert Replacement Assessment (Allowance) This allowance task, if authorized in writing, is to provide a preliminary simplified assessment of culvert elevation parameters that would be anticipated in the event of an eventual future replacement of the existing 24-inch concrete pipe culvert crossing of Outfall Creek. The purpose of this task is to assist the City and design team with decision-making processes relative to the proposed water line crossing of the Outfall Creek culvert, such as whether the water line as currently proposed is compatible with a likely replacement culvert configuration, would have to be modified or replaced in the future in the event of culvert replacement, or should be redesigned at this time to be compatible with a future culvert replacement. To complete this task GeoEngineers will: · Review the WDFW Culvert Assessment Database and summarize fish passage parameters as assessed by WDFW at this site. · Visually observe the existing culvert outlet to identify if the outlet is perched above the streambed and, if so, measure the approximate culvert outlet height above the stream bed. · Estimate the anticipated culvert bottom elevation at the crossing site based on the existing culvert inlet and outlet elevations, downstream bed elevation relative to the outlet, and assumed streambed design and scour parameters. · Estimate the anticipated culvert top elevation based on flood clearance requirements and assumed water depths. · Provide the results of this simplified assessment via email. 8.11.a Packet Pg. 265 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 4 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 Assumptions: · This simplified assessment will be based on limited information as described above and will not include development of a stream longitudinal profile, detailed field assessment or analysis. Consequently, the results will be approximate and preliminary in nature as an early planning tool, not intended for design advancement. In particular, without information regarding the stream equilibrium slope that would be derived from a longitudinal profile, it is not possible to accurately assess whether stream regrading upstream or downstream would be necessary to meet fish passage design standards, which would affect the elevation of the stream bed through the crossing and, therefore, culvert bottom and top elevations. · The assessment will be based on survey elevation data available from the existing basemap. Stream channel profile or cross section survey is not included or proposed. · Assumptions regarding streambed design, scour and flood elevation clearances will be based on the current design standards for fish passage culverts, which are the 2013 Water Crossing Design Guidelines Manual. These design standards may be subject to future revision by WDFW. Hydrologic and hydraulic models are not included; water surface elevations at the 100- year flood flow will be assumed based on typical streams of similar size. · Scour analysis is not included. · Replacement culvert is assumed to be a 3- or 4-sided concrete box culvert. Deliverables: · Email transmittal of assessment results in tabular format 8.11.a Packet Pg. 266 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 5 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 TASK 300. Subsurface Utility Exploration Applied Professional Services, Inc. (APS), as a subconsultant to Kimley-Horn, will utilize their Air Vacuum Excavation System to verify utilities at selected test-hole locations to verify depth and location determined by Kimley-Horn. APS’ services shall be performed as outlined below: · APS, Inc. shall air vacuum excavate approximately (8) test-holes on existing City-owned underground utilities. · If a test-hole falls in the hard surface APS, Inc. shall jackhammer the existing asphalt or concrete. · APS, Inc. shall backfill all test-holes with materials approved by the City of Edmonds. · Collect utility and test-hole data, and photograph all found utilities. Assumptions: · No permit fees are included. APS will provide permit materials to the City of Edmonds via Kimley-Horn for the City to submit the permit application. · Scope assumes that the utility will be between 0’ and 10’ in depth. · CDF backfill and permanent asphalt repair are excluded from this scope. If the local jurisdiction requires CDF backfill and/or permanent asphalt repair additional fees will be required. · This estimate is based on design engineering rates in which case prevailing wages do not apply. · Restoration is assumed at this time to be 5/8” crushed rock backfill and a quick set non-shrink grout. · Grind and overlay of the existing roadway is not covered in this scope. Should the local jurisdiction require additional restoration, other than what is included in the scope, then additional fees will be required. · All bonding and/or ROE will be obtained prior to APS arriving on site. Deliverables: · Test-hole data sheets, which include Top, Bottom, Width, Diameter and Direction of the utility. · Excel spread sheet containing all test-hole data for the project. · Google Earth RM map with interactive link accompanied with an SHP File. · Photo of all Found Utilities. · One and a quarter inch zinc washer left at grade where utility was found with measurements stamped into it. 8.11.a Packet Pg. 267 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 6 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 TASK 500. Geotechnical Engineering Services This scope will supplement the previous Phase 15 and 16 geotechnical investigation conducted by HWA, by drilling four additional geotechnical borings within the Sea Lawn Site area to gather additional soil and groundwater information. As requested by the City, two borings are proposed along 76th Avenue W. From information provided by Kimley Horn, HWA understands that 76th Avenue W may have been a logging road in the past, and could potentially have contaminated soil, buried construction debris or railroad ties, or contaminated groundwater. Additionally, two borings are proposed along 171st Street SW in the western block of the Sea Lawn Site area to support the proposed horizontal direction drilling (HDD) of the waterline under the existing landscaping on the north side of the road. HWA’s scope of work will be to perform four additional geotechnical borings to provide soil and groundwater information to support pipeline installation. Logs of these geotechnical borings will be provided in an addendum to the Phase 15 and Phase 16 geotechnical report. HWA’s services will consist of the following subtasks: · Plan and Prepare Exploration Program for Borings: HWA will plan and coordinate the field exploration program for this project task. A work plan to perform four geotechnical borings along the area of alignment of further subsurface investigation interest will be prepared and submitted to the City for approval. Depths of boreholes will be about 20-25 feet. · Obtain City of Edmonds Street Use Permit: HWA will work with the City of Edmonds to generate appropriate traffic control plans for the proposed drilling. Borings will be performed within side parking areas or road shoulders when possible. However, HWA assumes that subsurface utilities and overhead power lines may require HWA to drill within the roadway travel lanes. HWA anticipates traffic control plans, requiring temporary lane closures with flaggers, will be adequate for this project. HWA assumes that all required street use permits will be provided by the City at no cost to HWA. HWA will coordinate with a flagging subcontractor to complete this phase of work where necessary. · Health and Safety Plan (HASP): Prior to the beginning of the field investigation, HWA will prepare a site-specific HASP for HWA internal use only. The HASP will be tailored to address specific site health and safety concerns and all field activities will be conducted in accordance with the HASP policies to ensure the health and physical safety of HWA staff working in the field. · Conduct Utility Locates: HWA will conduct a site reconnaissance to mark the locations of the proposed explorations, along with evaluation of site access considerations. HWA will arrange for utility locations using the Utility Notification Center. In addition, a private utility locator will also be utilized (as necessary). 8.11.a Packet Pg. 268 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 7 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 · Conduct Geotechnical Borings: HWA proposes to drill four additional borings along the project alignment. Standard Penetration Test (SPT) samples will be taken at 2-1/2 to 5-foot intervals throughout each boring. All borings will be monitored and logged under full-time observation of an HWA representative. The borings will be drilled by a licensed driller under subcontract to HWA. Where borings are to be drilled through existing pavement, each boring will be drilled through an 8-12-inch diameter hole through the pavement. The pavement at each boring location will be repaired with fast setting non-shrink grout such as Blue-Line Non-Shrink grout, or equivalent. · Environmental Sampling: From information provided by Kimley Horn, HWA understands that due to the potential past use of 76th Avenue W as a logging road, contaminated soil, groundwater, or buried construction debris or railroad ties could be present. Therefore, the City of Edmonds has requested environmental sampling of the geotechnical borings in the 76th Avenue W area to assess the potential presence of contamination in the areas investigated. During drilling of all the geotechnical borings, soils will be field screened for organic vapors by headspace analysis using a photoionization detector (PID), as well as field screening via a water sheen test and visual and olfactory methods (i.e., stained or discolored soils and/or adverse odors). HWA will collect at least one environmental soil sample and one reconnaissance groundwater sample from each of the borings advanced in the 76th Avenue W portion of the project. If suspect soils are encountered in the two geotechnical borings advanced along 171st Street SW, environmental soil samples will also be collected from the suspect locations. All environmental soil samples will be collected following HWA and regulatory agency standard operating procedures. For the two borings conducted along 76th Avenue West, soils with the highest level of organic vapors and/or most discernible visual/olfactory contamination will be selected for chemical analysis. If no field indications of contamination are identified, the soil samples will be collected from the sample interval where the soil/groundwater interface is observed, and/or within estimated project excavation depths. · Environmental Laboratory Testing: All soil and groundwater samples collected will be submitted to an Ecology-accredited, third-party analytical laboratory (OnSite Environmental of Redmond, Washington). Field staff will deliver samples to the analytical laboratory within 48 hours of sampling. HWA will employ full chain-of-custody procedures to allow tracking and handling of the samples. At least one soil sample and one groundwater (if encountered) sample from each of the 76th Avenue W borings will be selected for chemical laboratory analysis. Soil and groundwater samples selected for chemical laboratory analysis will be analyzed for one or more of the following: o Petroleum hydrocarbons – gasoline via Ecology test method NWTPH-Gx, o Petroleum hydrocarbons – diesel, oil via Ecology test method NWTPH-Dx, o Benzene, toluene, ethylbenzene, and xylenes (BTEX) via test method EPA 8021B, o Priority pollutant metals (Ag, As, Be, Cd, Cr, Cu, Hg, Ni, Pb Sb, Se, Tl, & Zn) via test methods EPA 6010D/6020B/200.7/200.8/245.1/7470A/7471B, o Creosote compounds (polycyclic aromatic hydrocarbons (PAHs), pentachlorophenol (PCP), and Creosols) using EPA test method 8270E/SIM, and o Toxicity Characteristic Leaching Procedure (TCLP) via EPA test method EPA 1211/6010D (soil only, if deemed necessary). 8.11.a Packet Pg. 269 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 8 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 Samples will be submitted for standard laboratory turnaround time, which is approximately 7 to 10 business days. Follow-up analyses, based on initial analytical results (i.e., TCLP follow-up analysis) may result in a total standard turnaround time of up to 3 weeks. HWA has not completed any environmental investigations or file review of the project area, and has limited information regarding historical uses, potential contaminants of concern, or locations of interest at properties adjacent to the project area. The above listed chemical laboratory analysis is based on information provided to HWA from Kimley Horn, and general disposal facility requirements, which may vary based on the disposal facility. · Investigation Derived Waste (IDW): All soil cuttings, purged groundwater (if encountered), and decontamination water from the two 76th Avenue W geotechnical borings will be placed in steel, 55-gallon drums. These IDW drums will be stored at the project area, or a location provided by the City that is within two miles of the project area, pending chemical laboratory analysis required for disposal. Once laboratory results for the environmental samples are obtained, HWA will coordinate the disposal of drummed IDW utilizing a waste disposal subcontractor. Waste profile documentation required for disposal of the IDW will need to be signed by a City representative. Disposal of the IDW drums can require up to eight weeks to accomplish. · Generate Boring Logs: Geotechnical samples retrieved from the borings will be sealed in plastic bags and taken to HWA’s Bothell, Washington laboratory for further examination and testing. Soil and groundwater information will be presented in summary boring logs that will be generated upon completion of our exploration program. · Quality Assurance/Quality Control: HWA will have all exploration data and recommendations reviewed by a senior engineer prior to distribution to the design team or the City. · Geotechnical Engineering Analysis: HWA will conduct geotechnical engineering analysis associated with the proposed water lines. This will include additional standard utility trenching recommendations and trenchless recommendations for the Sea Lawn area. · Environmental Analyses: HWA will include environmental findings and recommendations in the geotechnical report addendum that presents the results of the environmental sampling of the geotechnical borings in the 76th Avenue W portion of the project. The environmental findings will focus on identifying if contamination is present at the locations of the project area that are sampled and will not be considered representative of the entire project area. · Draft and Final Geotechnical Report Addendum: HWA will prepare draft and final geotechnical report addendums presenting the results of our additional study. HWA’s report addendum will include boring logs, geotechnical and environmental lab testing results, an updated site and exploration plan, and supplemental geotechnical and environmental (as deemed necessary) recommendations regarding the proposed waterline construction in the Sea Lawn Site area. · Project and Contract Management: HWA will prepare monthly invoices, and progress reports if required. HWA will correspond with Kimley Horn / City of Edmonds in the form of emails, and telephone calls, as necessary. HWA will provide project management for the geotechnical engineering subtasks, and HWA will coordinate with and manage all of HWA’s subcontractors. 8.11.a Packet Pg. 270 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 9 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 · Project Specification Assistance: HWA will provide assistance to Kimley Horn for specification development to deal with the handling and disposal for contaminated soil that is anticipated to be encountered during trenching activities on 76th Avenue W. Assumptions: The following assumptions were made as part of the development of the proposal for this phase: · All required exploration permits will be provided to HWA by the City of Edmonds at no cost to HWA. · HWA will apply for the necessary ROW use permits (including up to one (1) traffic control plan revision). · HWA will contract with a subcontractor to perform the borings. The borings will be conducted during workday hours (8AM to 5PM) with no work hour restrictions. · Based on the information provided by Kimley Horn regarding the 76th Avenue W portion alignment, the potential exists for encountering contaminated soil in up to two of our geotechnical borings. However, if suspect soils are encountered in either of the two other geotechnical borings on the 171st Street SW portion of the project, soil samples will be collected from the suspect borings. No groundwater samples would be collected from suspect borings on the 171st Street SW portion of the project area. No environmental file review of the project area will be conducted as part of the investigation. Environmental laboratory testing is based on information provided to HWA by Kimley Horn and general disposal facility requirements, which may vary based on the disposal facility. · HWA’s environmental scope only includes sampling of the 76th Avenue W geotechnical borings or if suspect conditions are encountered in the other two geotechnical borings. The geotechnical explorations proposed herein will not be used to assess site environmental conditions of the entire project area (i.e., no environmental assessment of areas not sampled). Experience has shown that subsurface soil and groundwater conditions can vary significantly over small distances, and it is possible that other subsurface conditions and/or contamination may exist in areas that were not investigated. If contamination is discovered, it is likely that the data will not be sufficient for delineating the vertical and/or lateral extent of contamination, assessing the environmental condition of the project area in general, or to provide a cost estimate for soil and/or groundwater disposal during construction. · Drilling spoils and related debris from the geotechnical borings within the 171st Street SW will be drummed on site and transported off site for disposal by the drilling subcontractor unless suspect environmental conditions are encountered in these borings. All potentially contaminated IDW will be drummed and temporarily stored at the project area, or at a location provided by the City that is within 2 miles of the project area, until disposal of the IDW is approved and drums are removed 8.11.a Packet Pg. 271 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 10 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 for disposal (generally up to 8 weeks). Waste profile paperwork for disposal of IDW will be signed by a representative of the City. HWA does not sign waste profile documentation. Estimated subcontractor effort and IDW disposal costs are for non-hazardous wastes. If analytical results indicate hazardous wastes are present, IDW disposal may require disposal as a hazardous waste at a Subtitle C landfill which could incur additional labor, time, and subcontracting costs. Additionally, estimated costs are based on IDW disposal for the two geotechnical borings in the 76th Avenue W portion of the project (i.e., two geotechnical borings). If suspect conditions are encountered in the other two geotechnical borings, additional labor, time, and subcontracting costs may be required. · All geotechnical borings with diameters less than 12-inches, drilled through existing pavement, will be patched with fast setting non-shrink grout. · Environmental groundwater samples will be collected from temporary wells only. No additional permanent groundwater monitoring wells will be installed as part of this task. 8.11.a Packet Pg. 272 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 11 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 TASK 600. Final Design Services Kimley-Horn will prepare Final Design documents. Efforts involved in these tasks will include the following: · Provide Construction Plans including the following sheets. It is anticipated the final Bid-Ready Construction Plan Set will contain up to 50 sheets for the Sea Lawn and Downtown sites: o Cover o General Notes, Abbreviations and Legend o Horizontal Control and Sheet Layout o Existing Conditions and TESC o Water Main Plan and Profile Sheets o Road Restoration Plans o Water Standard Details o Water Main Connection Details o Roadway Details o Traffic Control Plan for Downtown Sites · Provide Project Contract Documents Manual based on WSDOT Standard Specifications for Municipal Construction incorporating City-provided front end contractual specifications. Kimley-Horn will work with the City to resolve relevant conflicts with the City-provided front end specifications/General Conditions and project specific Special Provisions. · Provide Engineer’s Opinion of Probable Construction Costs and Bid Schedule. Kimley-Horn will work with the City during the design process to determine preferred bid items and units. · Incorporate any Phase 15 sites that were not constructed in 2025 into Bid-Ready Construction Documents. · Provide Design Memo outlining assumptions and questions to be discussed at each design submittal stage. · Quality Assurance/Quality Control (QA/QC) and constructability review Deliverables: 60%/90% Design submittals – PDFs and ACAD base file of Plans, Specifications, and Engineer’s Opinion of Probable Construction Cost. Word document of Design Memo, Excel File of EOPCC including quantity take offs, Principal signed QC statement confirming review and approval of deliverables. Bid-Ready PS&E – PDFs and ACAD base file of Plans, Specifications, and Engineer’s Opinion of Probable Construction Costs, ACAD base file, Word Documents of Specifications and Excel file of EOPCC including quantity take offs, Principal signed QC statement confirming review and approval of deliverables. 8.11.a Packet Pg. 273 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 12 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 TASK 700. Community Engagement Services Kimley-Horn will provide up to 132 hours of community engagement services as requested by the City. Anticipated tasks are scheduled to occur April 2025 – April 2026 as outlined below: · Community Engagement project management: Internal and external coordination o Attend up to 3 coordination meetings with City of Edmonds o Attend up to 3 internal coordination meetings · Stakeholder Meetings: Schedule and facilitate one-on-one meetings with property owners/stakeholders as needed to perform the tasks below: o Stakeholder research o Coordination with Washington State Ferries for lane closures in Sunset Avenue S o Outreach to residents to obtain up to 10 signed right-of-entry forms o Educate about the purpose of the project o Inform stakeholders about upcoming construction impacts · Updates: Coordinate with stakeholders to answer project specific questions o Email o Phone · Documentation: Prepare documentation of outreach efforts, inquiries and feedback TASK 800. Bidding and Record Drawings Kimley-Horn will assist the City with bidding by answering bidder questions and issuing addenda as necessary. The budget for this task assumes up to two (2) addenda issued. Kimley-Horn will also prepare project Record Drawings. Assumptions: The City will advertise the project for bid, upload bid-ready documents to bidding websites, conduct the bid opening and prepare the bid tabulation. Kimley-Horn will not charge for work to prepare addenda if needed to correct or verify errors or omissions in the final plans and specifications. The City will provide inspector and contractor redlines for Kimley-Horn’s use to prepare the project Record Drawings. Deliverables: Addenda in PDF, Record Drawings in PDF and ACAD base file 8.11.a Packet Pg. 274 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 13 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 TASK 900. Management Reserve A management reserve of approximately 10% of Kimley-Horn fees is included to allow for additional services not included in this scope of work that may arise over the course of the project. The management reserve tasks are not to be used unless authorized by the City in writing. SCHEDULE Below is an approximate schedule for the services included in this contract: Notice to Proceed March 2025 Community Engagement April 2025 – April 2026 Kickoff Meeting March 2025 Site Walk-Through April 2025 60% Design March – June 2025 SEPA Checklist Submittal July 2025 City Review July 2025 Design Potholing (if Required) August 2025 90% Design August – October 2025 Environmental Permitting (HPA) Submittal October 2025 City Review November 2025 HPA Approved January 2026 Bid-Ready PS&E December 2025 – January 2026 Bid Advertisement February 2026 Bid Opening March 2026 8.11.a Packet Pg. 275 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 14 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 BUDGET SUMMARY Kimley-Horn will perform the services in Tasks 100, and 600 – 900 on a labor fee plus expense basis with the maximum labor fee shown below. Kimley-Horn rates in Exhibit B apply to this contract and are adjusted on an annual basis. Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client. Labor fee will be billed on an hourly basis according to our then-current rates. As to these tasks, direct reimbursable expenses such as express delivery services, fees, and other direct expenses will be billed at 1.10 times cost. Administrative time related to the project may be billed hourly. All permitting, application, and similar project fees will be paid directly by the Client. Should the Client request Kimley- Horn to advance any such project fees on the Client’s behalf, an invoice for such fees, with a ten percent (10%) markup, will be immediately issued to and paid by the Client. TASK 100. Project Management and Coordination $43,400 TASK 600. Final Design Services $177,900 TASK 700. Community Engagement Services $30,400 TASK 800. Bidding and Record Drawings $8,200 Kimley-Horn Labor Fee $259,900 TASK 200. GeoEngineers – Environmental Permitting Services Subconsultant Fee $8,200 TASK 300 APS – Subsurface Utility Exploration Subconsultant Fee $28,100 TASK 500. HWA – Geotechnical Engineering Services Fee $66,700 Outside Services Fee $103,000 TASK 900. Management Reserve (Kimley-Horn Allowance) $30,600 Management Reserve/Allowances* $30,600 Expenses $3,600 TOTAL: $397,100 *The management reserve/allowance tasks are not to be used unless authorized by the City in writing. 8.11.a Packet Pg. 276 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Page 15 kimley-horn.com 2828 Colby Avenue, Suite 200, Everett, WA 98201 206 970 1908 EXCLUSIONS/ASSUMPTIONS Any other services, including but not limited to the following, are not included in this Agreement but can be added through a contract modification. · Shoring design · Bypass design · Cathodic protection design · Record of Survey services · Structural engineering · Traffic Control Plans for the Sea Lawn site are not anticipated and, therefore, not included. Traffic Control Plans will be prepared for the Downtown site. · Permitting for construction of water main · Construction administration and/or observation services · Construction funding applications · Clean Air permitting 8.11.a Packet Pg. 277 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) DIRECT LABOR Estimated Hourly Labor Classification Hours Rate Costs 166 $285.00 47,310$ Sr. Professional 222 $270.00 59,940$ 210 $230.00 48,300$ 486 $200.00 97,200$ Admin Support I 28 $175.00 4,900$ Admin Support II 16 $135.00 2,160$ SUBTOTAL KIMLEY-HORN LABOR 1,128 Subtotal Labor 259,900$ MANAGEMENT RESERVE KIMLEY-HORN LABOR 132 Reserve Labor 30,600$ TOTAL KIMLEY-HORN LABOR 1,260 Total Labor 290,500$ DIRECT EXPENSES TOTAL DIRECT EXPENSES 3,600$ OUTSIDE SERVICES (includes 10% markup) Environmental Permitting (GeoEngineers)8,200$ Subsurface Utility Exploration (APS)28,100$ Geotechnical (HWA)66,700$ TOTAL OUTSIDE SERVICES 103,000$ Total Direct Labor 290,500$ Total Direct Expenses 3,600$ Total Outside Services 103,000$ TOTAL BASE COST (NOT TO EXCEED)397,100$ Additional Services Direct Labor N/A Additional Services Outside Services N/A TOTAL ADDITIONAL SERVICES COST (NTE)0$ TOTAL PROPOSAL (NTE)397,100$ Principal/Sr. PM Professional Analyst Exhibit B - Cost Proposal Summary (Costs Rounded to the Nearest $1.00) City of Edmonds Phase 16 Waterline Replacement March 7, 2025 Page 1 8.11.a Packet Pg. 278 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) Task Description 101 Kickoff Meeting 2 4 6 $1,650.00 102 Coordination with City 24 24 $6,840.00 103 Internal Project Meetings, Team Management and Scheduling 24 12 12 48 $12,840.00 104 Budget Control and Invoicing 18 24 42 $9,330.00 105 Coordination with Subconsultants 8 16 24 $6,600.00 106 Review Meetings with City (3 meetings up to 2 hrs each) and issue minutes 10 12 22 $6,090.00 0 $0.00 Task 100 Totals 86 44 12 0 24 0 166 $43,400.00 201 GeoEngineers - see outside services costs 0 $0.00 Task 200 Totals 0 0 0 0 0 0 0 $0.00 301 Applied Professional Services (APS) - see outside services costs 0 $0.00 Task 300 Totals 0 0 0 0 0 0 0 $0.00 401 Duane Hartman & Associates, Inc (DHA) - NOT USED 0 $0.00 Task 400 Totals 0 0 0 0 0 0 0 $0.00 501 HWA Geosciences (HWA) - see outside services costs 0 $0.00 Task 500 Totals 0 0 0 0 0 0 0 $0.00 601 60% Design Plans 8 24 48 180 260 $55,800.00 602 Site visit to review 60% plans, verify site conditions 4 4 8 $2,220.00 603 60% Project Specifications 2 16 8 8 34 $7,810.00 604 60% Engineer's Opinion of Probable Construction Cost 4 8 16 28 $6,120.00 605 60% Design Memo 2 2 4 $1,110.00 606 QA/QC 60% Design 16 16 $4,560.00 607 90% Design Plans 6 26 32 140 204 $44,090.00 608 90% Project Specifications 2 12 8 4 26 $6,190.00 609 90% Engineer's Opinion of Probable Construction Cost 2 6 12 20 $4,320.00 610 90% Design Memo 2 2 4 $1,110.00 611 Traffic Control Plans 32 32 $7,360.00 612 QA/QC 90% Design 16 16 $4,560.00 613 Bid-Ready Design Plans 4 8 20 60 92 $19,900.00 614 Bid-Ready Project Specifications 2 8 8 4 22 $5,110.00 615 Bid-Ready Engineer's Opinion of Probable Construction Cost 2 4 8 14 $3,060.00 616 QA/QC Bid-Ready Design 16 16 $4,560.00 0 $0.00 Task 600 Totals 80 110 174 416 0 16 796 $177,900.00 701 Engagement Management 8 2 10 $2,560.00 702 Stakeholder Meetings 40 24 4 68 $16,300.00 703 Updates 8 24 32 $6,960.00 704 Documentation 2 20 22 $4,540.00 0 $0.00 Task 700 Totals 0 58 0 70 4 0 132 $30,400.00 801 Answer Bidder Questions 4 4 $1,080.00 802 Issue up to two (2) Addenda 4 8 12 $2,920.00 803 Prepare Record Drawings based on Inspector/Contractor Provided Redlines 2 16 18 $4,220.00 0 $0.00 Task 800 Totals 0 10 24 0 0 0 34 $8,200.00 SUBTOTAL W/O MANAGEMENT RESERVE 166 222 210 486 28 16 1128 901 Additional Items of Requested Work Not Included in Other Tasks 8 32 44 48 132 $30,640.00 $0.00 Task 900 Totals 8 32 44 48 0 0 132 $30,600.00 TOTALS 174 254 254 534 28 16 1260 $290,500.00 Classification Principal / Sr. PM Sr. Professional Professional Analyst Admin Support I Admin Support II Rate 285.00$ 270.00$ 230.00$ 200.00$ 175.00$ 135.00$ Task 900 - Management Reserve (Allowance) Task 600 - Final Design Services - Phase 16 Sites (incorporating PH 15 sites as needed) Task 100 - Project Management and Coordination Sr. Professional Task 800 - Bidding and Record Drawings Task 200 - Environmental Permitting Services Task 500 - Geotechnical Engineering Services Task 400 - Survey Services - NOT USED Task 700 - Community Engagement Services Task 300 - Subsurface Utility Exploration Exhibit B - Derivation of Hours City of Edmonds Phase 16 Waterline Replacement Professional Admin Support I Admin Support II Total HrsPrincipal / Sr. PM March 7, 2025 Analyst Page 2 8.11.a Packet Pg. 279 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e MILEAGE Location No. of Trips Miles Total Miles Meeting/Site Visit 3 40 120 0 Total Miles 120 Total Cost at $ 0.70 per mile 84$ REPRODUCTIONS Type Amount Unit Cost Total Cost Plotting and sheet preparation 250 12.00$ 3,000$ Photocopy (8 1/2" x 11") 2000 0.05$ 100$ Photocopy (11" x 17")0 0.15$ 0$ Displays (24" x 36")0 80.00$ 0$ Mylars 0 14.00$ 0$ Total Reproductions 3,100$ OUTREACH - to be included in future phase Amount Unit Cost Total Cost Misc. Printed Materials 1 250.00$ 250$ Certified Mail 10 10.00$ 100$ Total Estimated Outreach Costs 350$ TOTAL DIRECT EXPENSES 3,534$ (Costs Rounded to the Nearest $1.00) Exhibit B - Direct Expenses City of Edmonds Phase 16 Waterline Replacement March 7, 2025 Page 3 8.11.a Packet Pg. 280 At t a c h m e n t : A t t a c h m e n t 1 - s u p p l e m e n t ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) 8.11.b Packet Pg. 281 At t a c h m e n t : A t t a c h m e n t 2 - v i c i n i t y m a p ( A p p r o v a l o f S u p p l e m e n t a l P S A f o r P h a s e 1 6 W a t e r l i n e R e p l a c e m e n t P r o j e c t ) City Council Agenda Item Meeting Date: 03/25/2025 ERP update 2025.03 Staff Lead: Brian Tuley Department: Information Services Preparer: Brian Tuley Background/History Council President has requested quarterly updates on progress of the ERP installation project Staff Recommendation This is an informational update. No action requested. Narrative Information Services will review the current status of the project. Attachments: 2025.03.ERP_Update 9.1 Packet Pg. 282 Q1 2025 ERP Update 3/25/2025 Brian Tuley –Information Services Manager Information Services 9.1.a Packet Pg. 283 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) Project divided into 3 phases •Each phase lasting from 6-12 months •Not necessary to complete a phase before starting next •Total project timeline 27-34 months 9.1.a Packet Pg. 284 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) Phase 1: Accounting System Start date 1/31/2025 Planned live date: 1/5/2026 Includes: •General ledger •Accounts Payable •Accounts Receivable •Budgeting •Inventory Phase 2: Payrol l System dates tbd. Phase 3: Utility Billing dates tbd. 9.1.a Packet Pg. 285 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) Process: •Weekly or biweekly work meetings •Meetings are ½ day or full day •Deliverables assigned by the Vendor •Workbooks, spreadsheets, data exports •SharePoint project management site 9.1.a Packet Pg. 286 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) 9.1.a Packet Pg. 287 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) 9.1.a Packet Pg. 288 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) 9.1.a Packet Pg. 289 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) Big picture Costs – where are we? 9.1.a Packet Pg. 290 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) THANK YOU 9.1.a Packet Pg. 291 At t a c h m e n t : 2 0 2 5 . 0 3 . E R P _ U p d a t e [ R e v i s i o n 1 ] ( 2 0 2 5 . 0 3 E R P U p d a t e ) City Council Agenda Item Meeting Date: 03/25/2025 2025 Comprehensive Plan Amendment Ideas to Study Staff Lead: Shane Hope Department: Planning & Development Preparer: Heather Lakefish Background/History Comprehensive Plans, under Washington law, are a major policy and planning document with a 20-year horizon for each local city and county. The City of Edmonds completed a major Comprehensive Plan update on December 17, 2024. The update addressed land use, housing, environment, economic development, transportation, climate, capital facilities, arts and culture, and more. Local governments generally cannot amend their comprehensive plans more than once a year. Any amendments during the year need to be part of a holistic consideration and adopted together. An exception in state law to this "no-more-than-once-a-year" rule is that the Capital facilities element (which is also a component of the Comprehensive Plan) can be amended separately if needed to meet the jurisdiction's budgeting schedule. Regardless, the one-year period has some flexibility. For example, the City Council adopted an updated Comprehensive Plan in December 2024. It can choose to wait until December 2025 to adopt any annual amendments or it can adopt them earlier in the year. Either way, the City would need to wait until 2026 to adopt any additional amendments (other than for limited circumstances, such as to adjust the capital facilities element as part of the annual budget process). Staff Recommendation Review Comprehensive Plan amendment ideas for the Council to study in 2025. [No decision is requested now.] Narrative Private Party Amendments Edmonds, like most cities, has a specific process for any member of the public to apply for a Comprehensive Plan amendment. Those kinds of amendments can be for any purpose but are typically done when someone wants to re-designate their property to have greater development opportunities. A fee is associated with the application because the public process (including one or more public hearings) and analysis for deciding on comprehensive plan amendments can be extensive. City regulations require that the application be made in the year prior to its intended adoption. Other Amendments City Council or staff may propose amendments apart from the formal application process to meet community needs and opportunities or legal requirements. 9.2 Packet Pg. 292 2025 Amendment Process Because there was not time in the 2024 amendment process to consider at least two or three potential amendments that interested Council members, it was proposed to consider such amendments earlier in 2025 and decide on them by late summer or early fall. At the March 4 Council meeting, a process for the Council to propose, study, and ultimately decide on a small number of minor amendments in 2025 was discussed and approved. (See attached minutes.) The process has several phases for the City Council, including to: 1. Identify amendment ideas 2. Vote on amendment ideas to be "on the list" to study further 3. Review study results and discuss 4. Vote on which amendment ideas to propose as amendments for formal consideration 5. Get Planning Board and public input on the proposed amendments 6. Hold a public hearing and vote on any of the proposed amendments to adopt into the Comprehensive Plan. These phases--with more detail--are shown in the outline for this process. The outline has been revised from the last meeting to include specific dates. See attached process. [Note: The dates in this outline are a best estimate at this time and may be changed if necessary.] 2025 Amendment Ideas from Council Members City Council members prepared amendment ideas for further study. These are consolidated into one document by the Council's executive legislative assistant and are included in the agenda packet. (See attached Council ideas.) Instead of just a few ideas, 28 ideas were submitted. Staff will provide an overview of these ideas at the March 25 Council meeting. Questions and clarification will follow. No decision will be made at this time about potentially narrowing the list; instead, that step is planned for the Council's April 1 meeting. Attachments: Excerpt EDMONDS CITY COUNCIL MEETING ACTION MINUTES March 4 Process. Legislative.Amendments,Rvsd 3.19.25 Comp Plan Amendment Ideas Council formatted numbered fit 9.2 Packet Pg. 293 EDMONDS CITY COUNCIL MEETING ACTION MINUTES March 4, 2025 ELECTED OFFICIALS PRESENT Mike Rosen, Mayor Will Chen, Councilmember Neil Tibbott, Council President Michelle Dotsch, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Chris Eck, Councilmember ELECTED OFFICIALS ABSENT Jenna Nand, Councilmember STAFF PRESENT Jeff Taraday, City Attorney (remote) Jessica Neill Hoyson, HR Director Todd Tatum, CSED Director Shane Hope, Interim PDS Director Phil Williams, Interim PW Director Richard Gould, Finance Director Scott Passey, City Clerk 3. PROCESS TO CONSIDER 2025 COMPREHENSIVE PLAN AMENDMENTS Interim Director Hope shared her idea for a Council process to consider limited amendments to the Comprehensive Plan because there wasn’t enough time to address everything in 2024. The recommendation is a process to consider two or three potential amendments that interest Council members. COUNCILMEMBER ECK MOVED TO APPROVED THE PROPOSED PROCESS TO CONSIDER COMP PLAN AMENDMENTS IN 2025. MOTION CARRIED UNANIMOUSLY. 9.2.a Packet Pg. 294 At t a c h m e n t : E x c e r p t E D M O N D S C I T Y C O U N C I L M E E T I N G A C T I O N M I N U T E S M a r c h 4 ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o S t u d y ) Outline of Legislative Process For Consideration of 2025 Comprehensive Plan Amendments March 4 • The Council discusses and finalizes a process for Council to propose and consider 2025 amendments to the Comprehensive Plan. March 5 to 18 • Council members individually provide their ideas for amendments to the Council’s Legislative Executive Assistant so the ideas can be included in a future agenda packet for Comprehensive Plan Ideas to study. (Note: 2025 amendments should be limited in number and scope, especially because a major update just took place.) March 25 • All amendment ideas that have been submitted ahead from City Council members are included in the agenda packet for the March 25 meeting. • At the meeting, City staff provide an overview of the amendment ideas and key points to consider. • For each idea, brief questions or clarification may follow. April 1 • Council members discuss and vote on which of the amendment ideas will get further study in the next three or so months. These ideas represent the Council’s approved list for further study. April 2- June 30 • Staff studies the proposals on the Council’s approved study list and identifies key information. July 8 • Council reviews results of the study and votes on which of the ideas from the study list should become “proposed amendments” for formal consideration. • The Planning Board receives this information and begins considering whether/what to recommend to the Council. August 12 A public hearing is held on any City Council amendment proposals. Planning Board’s recommendation is provided on or about the same time. August 19 (Committee of the Whole) • Council may discuss the proposed Comprehensive Plan amendments. September 9 • Council votes on final proposed amendments to adopt into the Comprehensive Plan. October-November • Council separately considers and votes on any Comprehensive Plan amendments for the Capital Facilities Element (e.g., CIP updates). 9.2.b Packet Pg. 295 At t a c h m e n t : P r o c e s s . L e g i s l a t i v e . A m e n d m e n t s , R v s d ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o S t u d y ) #CM General Idea of Amendment considered Purpose of amendment? Anticipated benefits? Type of Information from Study Period? 1 Chris Eck I would like to revisit all of the comp plan amendments regarding height and area size for the North Bowl. I believe the decisions the Council made previously unnecessarily limit the growth for the North Hub. A list of all comp plan decisions made pertaining to the North Bowl, versus what was proposed by the Planning Dept. and Planning Board. Along with the current household estimates based on those decisions versus how much household growth we can have if we closely adhered to the recommendations of the Planning Department and Planning Board. 2 Vivian Olson Hummingbird Park Potential surplus due to 4 other parks all within ½ mile of this one. This park is in the middle of a residential neighborhood with more than one access point. Consider 1) what zoning would be appropriate for this parcel considering the holistic situation (parcel, its surrounding neighborhood, and servicing roads and other infrastructure) 2) consider tree protections for the large trees on the perimetertitle free and clear? How many housing units could the infrastructure handle? What amount of housing (at that level or less than that level) is still a fit for the neighborhood considering the topography and overall neighborhhood feel? 3 Vivian Olson Rezone to BD2: 6th/8th/Dayton/Main (Francis Anderson Center (FAC) location). If community does not wish to pay to support the expensive pending overhaul of the HVAC system, expanding the possibilities of what could happen here (in this prime town center location) would be prudent. If City continues to own the library and FAC, this zoning change would have no effect. If we do not, we have many options. Considering historical significance, I would hope that any plan to sell would be in response to a RFP for developer ideas/visions that found favor with the community and honored the building’s history, maybe even preserving for the community ongoing use of playfields for youth and festival purposes. Community engagement 4 Vivian Olson Re-look at North Edmonds Bowl Hub Reduce height allowances in the areas where Sound views will be blocked (south of Puget Drive), change rule about not being allowed to re-build single family, remove density on Grandview and areas northwest of it This upzoning was never appropriate for this hub and the units would be absorbed with new proposals if some of the new proposals were embraced. Council and staff walking this area; Community engagement 5 Vivian Olson Lake Ballinger height limits This was another CM’s idea that came late in the process and was therefore not vetted. Exploring the possibility of adding a Lake View view units in this location by adding one more level of height is worth considering Community engagement, shadow studies, view studies (to make sure others closeby are not negatively impacted) 9.2.c Packet Pg. 296 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o 6 Vivian Olson Meadowdale Clubhouse - possible sale or repurposing The clubhouse is not getting much use by the community in recent years; a neighborhood business of appropriate scale may be a real benefit to this neighborhood (perhaps a bodega that catered picnic lunches for the closeby Haines warf and Meadowdale Beach parks in the summer?). If treated as BD1 or BD2, could have one level of housing units over the business. Sale of the property would generate revenue and lower City costs for building maintenance of a facility that is (per neighbors) not adding a lot of value to the residents (revenues from this are taxes from the residents that we do not need to collect). title issues and community engagement with the Meadowdale neighbors. 7 Vivian Olson Westgate CARA/ Density Concern about underground springs on the northmost side of this Center were brought up late in the process; if verified, may be reason to revisit the boundaries of the Center Environmental protection and setting of expectations of future buyers about what can realistically be built here Environmental study (maybe historically done and needing to be researched?) 8 Will Chen Allow building height to be 20 story/floor in the International District with 20% of affordable housing made available by developers. Affordable housing guidelines shall follow state RCW and/or city resolution or ordinance. Provide much needed affordable housing, and Generate much needed tax revenue Study if market conditions support such building height in the International District. 9 Will Chen Allow hotel on the Port of Edmonds and the Waterfront properties.More tourism and increase tax revenue.Study if market conditions support more hotels at the Port of Edmonds and Waterfront areas. 10 Will Chen Revisit North bowl center and hub.Reconsider input from residents.Public input. 11 Susan Paine Allow neighborhood cafes and stores in all our neighborhood Hubs and Centers. I'd like to propose that Edmonds adopt a similar code change to what Shoreline has allowing neighborhood cafés and stores in all of our neighborhood Hubs and Centers. There are 2 differing approaches, my preference is what Shoreline allows, which includes mid-block cafés/stores, the other which comes from Seattle is a corner lot strictly. Shoreline article - https://www.theurbanist.org/2024/12/18/shoreline-votes- to-ditch-parking-mandates/ MRSC (Seattle) article - https://mrsc.org/stay- informed/mrsc-insight/november-2024/corner-stores 12 Susan Paine Displacement One more request, when we decided our NHCs, we didn't talk much about displacement as an issue, and I believe that there are only a few areas where that would be a problem. When the issue of displacement comes up in our land use discussions, it would be helpful to bring that forward. 9.2.c Packet Pg. 297 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o 13 Michelle Dotsch Explicitly state and detail and/or expand the following mandatory policies in both the Land Use and the Housing Elements of the Comp Plan. Purpose: to insert the environmental protections and policies into the comp plan land use element that the city did not follow the requirements of the WAC. Under Land Use element. Comp plan will lay out how it is to be dealt with. Housing element increasing density without providing how it will impact the environment. EIS did not look at watershed impacts and critical area impacts. WAC listed under comp plan mandatory elements. 1) Avoid environmental impacts through appropriate land use designations [WAC 365-196-485(4)]. This could include wildlife corridor city map as a starting point. 2) Avoid directing new growth to areas with high probability of conflicts between new development and protecting critical areas [WAC 365-196-485(4)] 3)Identify open space corridors within and between urban growth areas for multiple purposes, including those areas needed as critical habitat by wildlife [WAC 365-196-485(1)(c)] Anticipated benefit: to proceed with additional development that will be least impactful to our environment and critical areas. This will ensure consistency. When such policies are incorporated into the comprehensive plan as part of the Land Use element, the consistency of the regulations can be readily assessed. This is directly from the WAC and more information needed to refer to are the WAC listed above. A previous meeting held with Interim Development Director Hope in 2024 gave consideration that these could be of benefit but timing prior to comp plan update approval in 2024 was limited to look at so now could be a great opportunity to consider this. This lines up with the statement in the comprehensive plan that states: “City of Edmonds – Mission to lead in environmental stewardship”. 14 Michelle Dotsch Establish a Critical Areas Program and set forth its underlying policies and priorities for Land Use [WAC 365- 196-485(1)(e)], Purpose is to implement this required WAC as an amendment to provide overarching policy and priorities for protecting critical areas in the comprehensive plan. Benefit: Overarching benefit will protect and enhance our critical areas. There has been mention of the need to update the Critical Area Code (ECDC title 23) this year and the current plan polices should also be reviewed at the same time to ensure they provide the needed guidance to the updated Code provisions. For instance, ensure expand wetland buffers to be consistent with WDOE and WDFW recommendations. The current policies are very general and not well coordinated with the current Code. Good goals and policies will lead to a better Code. 15 Michelle Dotsch Establish proactive goals for the following in the Land Use Element [RCW 36.70A.020]: Purpose: This RCW listed above has these goals that area to be considered that were not fully reviewed in the comp plan update most likely due to the time constraints in 2024. 9.2.c Packet Pg. 298 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o Retaining and Expanding Open Space Benefit: improve both the human and natural environment, that Council states at every meeting we are stewards of these lands. This would provide policies and standards for managing our tree canopy in Edmonds, lessening any future litigation against the City. Conserving Fish and Wildlife Habitat including protecting wildlife corridors and preventing stormwater adverse impacts on aquatic habitat Preserving Natural Environment including mature tree and tree canopy goals from the Urban Forest Management Plan Enhancing the State's High Quality of Life, Including Air and Surface Water Quality 16 Michelle Dotsch Modify the Land Use Element to include mandatory [RCW 36.70A.070] “REVIEW DRAINAGE, FLOODING, AND STORMWATER RUNOFF in the area and nearby jurisdictions and provide guidance for corrective actions to mitigate or cleanse those discharges that pollute waters of the state or waters entering Puget Sound.” Purpose: Bring the Land Use element up to mandatory statutory requirements. Benefit: Above plus this would avoid losing grants because not adhering to the law. 17 Michelle Dotsch Revise the Land Use Criteria and Zoning Map to designate the Edmonds Marsh Wildlife Sanctuary open space zoning (bounded by Hwy 104 to the east; BNSF Railroad Tracks to the west; Harbor Square to the north; and Pine Street up to and then along the base of the Point Edwards bluff to the south). Purpose: to bring that land together in accordance with the City’s plans and priorities for the last 10 years. Benefit: to allow restoration and other activities to proceed with one common purpose to restore nearshore wildlife habitat. 18 Michelle Dotsch Identify Critical Areas and adjacent buffer areas with an overlay designation on the Future Land Use and Zoning Maps. Purpose: Currently, the City Code (23.40.020) specifies that Critical Area regulations apply as an overlay to other existing development provisions. However, these are not identified on the plan or zoning maps for the benefit of existing and future property owners and residents. They are identified on separate GIS maps, but most residents only know about their existing zoning designation if even that. Benefit: The development process will be better informed if everyone knows about these important critical areas. This is for truth and transparency in planning management. 9.2.c Packet Pg. 299 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o 19 Michelle Dotsch Remove the North Bowl as a Hub Purpose: The State required count of all housing unit capacity for all centers and hubs in Edmonds was 2400 units. The Council ended up going far above the requirement by an additional 72% to over 4130 units of capacity that ended up being approved. The city is also almost 900 units of excess total capacity for the entire City. Benefit: The North Bowl neighbors have explained in detail how the Hub concept does not comply here for the originally intended purpose of why this tiny area for a Hub designation and pull in lots on a dead end and narrow lane that was incorrectly labeled a through street. Because we have approved 4132 units and only need 2400 units, this tiny area will be easy to remove and not affect any state requirements so Edmonds will easily remain in compliance. 20 Michelle Dotsch Include much greater commercial/retail/service space requirements in our Centers and Hubs, such as add that all Centers and Hubs development that includes 20 or more units must have ground floor commercial/retail at a minimum. Any housing development with less than 20 units requires a minimum of 20% and the less than 20 units cannot be achieved by reduced unit count of the parent lot through a lot split or lot hacking if under the same developer. Purpose: To prevent loss of commercial and retail/services that was the purpose of the Center and Hub model by using previous BN and BC zoning areas. Imagine now in this Interim Code language it eliminates the intentional zoning of 50-90% of existing commercial space in Edmonds...50-90% of businesses gone from Westgate, Firdale Village, Five Corners, East Seaview, Lake Ballinger, and the wide swath around the hospital and 3 schools in the Medical District expansion. All replaced by bedrooms and not holding true to the intent of the Centers and Hub concept? This needs to be further discussed and fleshed out how we are planning these areas for current and future residents and business tax revenue. Benefit: Remove the unintended consequence of the loss of revenue, the loss of amenities and services, the growth of population without holding even the commercial and retail spaces that we have for our current population, but claiming they will be more vibrant when all this is promoting in our interim development code is more bedrooms and less business? 9.2.c Packet Pg. 300 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o 21 Michelle Dotsch Remove the lots from the Five Corners Center designation north of Bowdoin Way and west of Summit Lane Purpose: To create a buffer zone of reduced land development intensity from the already damaged and diverted Shell Creek and reduce the impact of Yost Park high storm water events that are impacting degradation of the hillside and loss of tree canopy. Prevent Shell Creek from becoming the next Perrinville Creek before it’s too late. This is keeping with the WAC 365-196-485 (4)(a): “avoiding impacts through appropriate land use designations. This complies with “when developing and reviewing the comprehensive plan and future land use designations, counties and cities should use available information to avoid directing new growth to areas with a high probability of conflicts between new development and protecting critical areas.” We did this for Perrinville Creek, let’s do this for our endangered Shell Creek as well. Benefit: Do no harm and be good stewards of the land that we have been entrusted with to care for. Not allow the degradation to worsen or at least understand further what is going on with Shell Creek, a fish habitat and restoration project and its natural park surrounding it before we allow for more urbanized development than necessary on its edges. We have plenty of capacity already planned for and this is just excess units that are not counted towards any state requirement. 9.2.c Packet Pg. 301 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o 22 Michelle Dotsch Remove all SF lots west of 80th Ave W from 213th St SW to 218th St SW from the Medical District Expansion area. Purpose: These are all dead-end streets that now have urban land uses that are incompatible. The same types of cul-de-sacs lots were removed from the East Seaview Hub by the Planning Board due to the incompatible land use planning for this same type of small and narrow cul-de-sacs. Benefit: Keep similar land use types on these cul-de-sacs as is there now to preserve the coordination of the development within those small number of cul-de-sacs that we have plenty of excess capacity to do so. This is an area that has been popular with new and younger families that Edmonds is looking to provide housing options for with a yard where a swing set can be placed, and light can pass through. This incompatible higher development within the same narrow cul-de- sacs to the East will crowd out those other lots and cast shadows upon incompatible neighboring properties. All these lots will still fall under HB 1110 so they can increase development with ADUs and other middle housing typologies that are coordinated with the rest of the lots on the small cul-de-sacs. 9.2.c Packet Pg. 302 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o 23 Michelle Dotsch Amend Policy H-2.3 Provide for a higher number of units per lot around the transit stops in activity centers, neighborhood centers and hubs to read “Consider providing…” and remove “activity centers” from the policy statement. Purpose: The Centers and Hubs have already been considered in planning for a higher number of units per lot because of the location and across all the designation areas within the Centers and Hubs. The location of a transit stop in those areas are not necessarily compatible for additional density over and above what has already been planned for. This would lead to potential increased density zoning of the centers and hubs that the neighbors and the neighborhoods did not consider during the process. We already have incentive zoning across wide areas in Centers and Hubs to improve affordability. The center and hub areas are so compact that extra transit stop density is superfluous. Benefit: Keep the Center and Hubs consistent in their publicly noted zoning designation capacity as they are already planned for well above the required units with even additional height bonuses offered in many areas. The Activity Centers are already zoned for growth that is not required to be denser and serves no purpose to grow beyond what is required, as we carefully excluded the Hwy 99 activity center and Downtown activity center for that exact unintended outcome of uncoordinated additional growth. Removing activity center language here would keep that promise to Hwy 99 and the Downtown core and can easily be fixed by removing activity centers from this statement. 24 Michelle Dotsch Under neighborhood centers, page 44, Remove the sentence “Centers permit a wide range of building types and will offer the ability to accomplish daily tasks without a car to large sectors of the city. “ Purpose: this is not an accurate statement that anyone can access LARGE sectors of the city without a car. 25 Michelle Dotsch On page 44 under the heading: Some of the key characteristics of the neighborhood centers and hubs are: Please remove the bullet point: “Complementary Uses: enable compact building forms, providing the ability to accomplish many daily tasks without a car.” Purpose: again, accomplishing many daily tasks without a car is not realistic for Edmonds and should not currently plan like it is so. Benefit: compatibility of growth with actual service realities and Edmonds’ preferred method of vehicle travel included to not create gridlock and limited parking safety issues. Visitors to Edmonds almost all use personal vehicles to do so, and this will allow for them to participate in economic growth of our city if they can easily access these areas or they will go elsewhere to spend their money. 26 Neil Tibbott City Hall: To explore ways our city might utilize these properties more fully if the allowed uses were expanded beyond their current designations. Explore if upzoning or rezoning is suitable for the property. Prepare for the property for redevelopment or other compatible uses within current designation. What zoning is compatible with the surrounding area? How could the existing zoning be more fully utilized? 9.2.c Packet Pg. 303 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o 27 Neil Tibbott Francis Anderson Center: To explore ways our city might utilize these properties more fully if the allowed uses were expanded beyond their current designations. Explore potential for other uses. Increase opportunities for city amenities while taking care of differed maintenance. 1) Identify all the parcels located in the activity center 2) Identify ROWs and existing encumbrances on the property. 3) Community interest in additional amenities at that location. 28 Neil Tibbott Wade James Theatre: To explore ways our city might utilize these properties more fully if the allowed uses were expanded beyond their current designations. Explore size of property and other compatible uses. Potential for housing, community building expansion 1) Identify the size and compatible uses for the property. 2) Identify community interest in expansion of uses. 9.2.c Packet Pg. 304 At t a c h m e n t : 3 . 1 9 . 2 5 C o m p P l a n A m e n d m e n t I d e a s C o u n c i l f o r m a t t e d n u m b e r e d f i t [ R e v i s i o n 1 ] ( 2 0 2 5 C o m p r e h e n s i v e P l a n A m e n d m e n t I d e a s t o City Council Agenda Item Meeting Date: 03/25/2025 Design Review Objectives and Key Issues Staff Lead: Shane Hope Department: Planning & Development Preparer: Heather Lakefish Background/History The City Council reviewed new state requirements for design review at its February 25th meeting. New state requirements are largely contained in HB 1293, now codified as RCW 36.70A.630. Staff Recommendation Consider the information and provide any questions or comments Narrative The March 25 meeting is an opportunity for a small update from the Council's February 25 meeting on the design review process and code updates that are needed. Code updates will need to address both the content of the design standards (so that the standards are clear and objective) and the design review process (so that there's only one public meeting, for example). Currently, the Planning Board prefers to consider the design standards before considering the process. At the March 25th meeting, staff will present on key objectives for design standards and highlight a few reminders about process. The intent is just to help the City Council be ready for next steps on this and other code update topics that will be escalating in May and June, due to the requirement for adoption by the end of June. Attachments: Excerpt Edmonds City Council Minutes February 25 9.3 Packet Pg. 305 Edmonds City Council Minutes February 25, 2025 Page 3 -4 9. COUNCIL BUSINESS 1. LEGISLATION RELATED TO DESIGN REVIEW Shane Hope, Interim Planning & Development Svc. Director, provided analysis of the state legislation that sets new requirements for local processes and standards for design review. She outlined Edmonds' design review processes and compared it with new state requirements, which call for clear and objective criteria as well as process streamlining. She talked about the scope, approach, and timeline for completing the work to adopt appropriate amendments to design standards and processes. Council questions and comments touched on the following issues: • Digital archiving • Possibilities for borrowing code from other cities • Opportunities for improving customer service, decreasing staff time, streamlining, decreasing costs, and improved work product • Adopting clear standards while retaining control over what neighborhoods look like • Leveraging the expertise of the Planning Board and ADB • Impacts of unfunded mandates • Multifamily design standards, including green space • Design standards for areas such as the International District • Local preservation ordinances • Review timelines 9.3.a Packet Pg. 306 At t a c h m e n t : E x c e r p t E d m o n d s C i t y C o u n c i l M i n u t e s F e b r u a r y 2 5 ( D e s i g n R e v i e w )