2025-03-25 Council PacketAgenda
Edmonds City Council
REGULAR MEETING
COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
MARCH 25, 2025, 6:00 PM
REGULAR COUNCIL MEETINGS ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE,
COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39.
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CALL TO ORDER/FLAG SALUTE
2. LAND ACKNOWLEDGEMENT
WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH
(SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME
IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE
RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR
SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER.
3. ROLL CALL
4. PRESENTATIONS
1. Resolution in Support and Recognition of Women's History Month (5 min)
2. Annual Joint Meeting - South County Fire Board of Commissioners (45 min)
3. Municipal Court Annual Report (25 min)
4. Mayor's Finance Update (10 min)
S. APPROVAL OF THE AGENDA
6. AUDIENCE COMMENTS
THIS IS AN OPPORTUNITY TO COMMENT REGARDING ANY MATTER NOT LISTED ON THE
AGENDA AS CLOSED RECORD REVIEW OR AS A PUBLIC HEARING. SPEAKERS ARE LIMITED TO
THREE MINUTES. PLEASE STATE CLEARLY YOUR NAME AND CITY OF RESIDENCE. IF USING A
COMPUTER OR SMART PHONE, RAISE A VIRTUAL HAND TO BE RECOGNIZED. IF USING A DIAL -
UP PHONE, PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE.
7. RECEIVED FOR FILING
Edmonds City Council Agenda
March 25, 2025
Page 1
1. Claim for Damages for filing (0 min)
2. Written Public Comments (0 min)
3. Outside Boards and Committee Reports (0 min)
8. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Meeting Minutes March 11, 2025
2. Approval of Council Committee B Meeting Minutes March 18, 2025
3. Approval of Council Special Meeting Minutes March 18, 2025
4. Approval of claim checks - correction from 3/11/25 meeting agenda.
5. Approval of claim checks and wire payments.
6. Approval of payroll and benefit checks, direct deposit and wire payments.
7. Resolution in Support and Recognition of Women's History Month
8. Mathay Ballinger Park Shelter Grant Acceptance
9. Approval of Amendment PSA for Phase 13 Sewer Replacement
10. Approval of PSA with BHC to provide design services for Phase 6 Stormwater Replacement
Project
11. Approval of Supplemental PSA for Phase 16 Waterline Replacement Project
9. COUNCIL BUSINESS
1. ERP update 2025.03 (15 min)
2. 2025 Comprehensive Plan Amendment Ideas to Study (40 min)
3. Design Review Objectives and Key Issues (20 min)
10. COUNCIL COMMENTS
11. MAYOR'S COMMENTS
ADJOURNMENT
Edmonds City Council Agenda
March 25, 2025
Page 2
4.1
City Council Agenda Item
Meeting Date: 03/25/2025
Resolution in Support and Recognition of Women's History Month
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
The National Women's History Alliance(NWHA) established March as National Women's History Month,
after first being official recognized as Women's History Week by Congressional resolution in 1981, and
then expanded in 1987 to the entire month.
Recommendation
Present resolution.
Narrative
From the NWHA website:
As we celebrate Women's History Month 2025 with the theme, "Moving Forward Together!
Women Educating & Inspiring Generations," we will continue to advocate, educate, and build a
more inclusive future.
Attachments:
3.18.2025 A RESOLUTION OF THE EDMONDS CITY COUNCIL IN SUPPORT AND IN RECOGNITION OF
WOMEN
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RESOLUTION NO:
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A RESOLUTION OF THE EDMONDS CITY
COUNCIL IN SUPPORT OF AND IN z
RECOGNITION OF WOMEN'S HISTORY MONTH 2
WHEREAS, this year, 2025, marks the 105'h anniversary of the ratification of the 19ch
amendment to the United States Constitution, guaranteeing and protecting women's right to vote;
and
WHEREAS, American women have been and still are leaders in all sectors and facets of life, not
only in securing their own rights of suffrage, liberty, and equal opportunity, but also in the
movements for abolition, emancipation, industrial labor, civil rights, peace, and in defense of our
nation and democracy; and
WHEREAS, locally, nationally, and internationally, women of every race, age, and cultural
background have made historic contributions to the growth, stability, and strength of our
communities in countless recorded and unrecorded ways; and
WHEREAS, the gender pay gap continues to persist for employed women, on average for full-
time workers by approximately $18,616 a year as of 2023 in Washington State, which is the
second worst in the nation. The wage gap for women of color is significantly greater with Black
women earned $28,400 less, and Latina women earned $35,400 less than white, non -Hispanic
men; and
WHEREAS, women across in Edmonds and across our country continue to be instrumentally
important in the lives of their families, friends, co-workers, neighborhoods, and our community,
our businesses, our economy, our government, and more, through their diligence and intentional
efforts; and
WHEREAS, the National Women's History Alliance proudly established March 2025 as
National Women's History Month, ensuring diverse women's voices and contributions are
recognized and celebrated;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDMONDS
WASHINGTON THAT:
Section 1. The Edmonds City Council adopts this resolution to express its official
position in support of Women's History Month.
Section 2. The City of Edmonds pledges to be a supportive community for the
equal rights of all women.
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RESOLVED this day of March 2025.
CITY OF EDMONDS
MAYOR, MIKE ROSEN
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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4.2
City Council Agenda Item
Meeting Date: 03/25/2025
Annual Joint Meeting - South County Fire Board of Commissioners
Staff Lead: Fire Services
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
N/A
Narrative
Tonight, per the interlocal agreement, the Commissioners of the South County Fire will join the City
Council to discuss any items of mutual interest related to the provision of fire and rescue services.
Attachments:
South County Fire 2024 Annual Report
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Fire Supression
Marine Response
Technical Rescue
Hazardous Materials
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Emergency Medical Services
Community Resource Paramedic
Home Safety Visits
Community Education
38,676 CALLS IN 2024
6,334 in Edmonds
17 calls each day
Most calls for service are medical.
All firefighters are certified as Emergency
Medical Technicians or Paramedics.
Other
Fire
6.4
Edmonds
Emergency Calls
EMS
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Two -Alarm Apartment Fire
September 14
Cedar Court Apartments, 236th St SW
• All 11 Firefighters in Edmonds + 50 Firefighters
• 2 people transported with non -life threatening injuries
• 11 people displaced
• Jim Lawless given Community Lifesaver Award
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SOUTH COUNTY
FIRE
NETWORK OF RESP
1.5Neighborhood Fire Stations
Edmonds Stations:
16 Maplewood
17 Downtown Edmonds
20 Esperance
350+ Uniformed PersonnPi
South County Fire serves
nearly 300,000 people
across 57 square miles.
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A LIFE-SAVING DIFFERENCE
3208 0%
UNITED STATES
rrest Survival Rate*
*Preliminary Utstein rate for South County Fire in 2024. National CARES data from 2023, the latest data available.
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South County Fire, Everett, WA
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Note: Only census tracts with five and more cardiac arrests are mapped.
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A LIFE-SAVING ROLE FOR EVERYONE
25,000+ trainedto ACT
(2,775 City of Edmonds residents)
ANTIDOTE
for suspected opiate overdose.
HANDS -ONLY CPR/AED
for sudden cardiac arrest.
TOURNIQUET
for bleeding control.
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PREVENTING EMERGENCIES
COMMUNITY RESOURCE PARAMEDIC PROGRAM
911 CALLS by clients in our program
DECREASE BY 50
ESTIMATED SAVINGS:
$
2.5
million
labor and equipment
$
4.8
million
emergency transports
+ $
5.1
million
ER visits
$12+ million in savings
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PREVENTING EMERGENCIES
COMMUNITY RESOURCE PARAMEDIC PROGRAM
CORE PROGRAM (Grant -funded)
Coordinated Overdose Response by EMS
Mitigating the impacts of substance abuse
disorders by connecting people to life-saving
resources and treatment options.
750%
of people we contact go into treatment.
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PREVENTING EMERGENCIES
COMMUNITY OUTREACH
M y
20,595
People reached in Edmonds in 2024
FREE services we offer:
• Smoke alarms
• Child car seats
• Safety assessments for your home or
neighborhood
• Window locks to prevent falls
• Classes on Aging in Place, Disaster
Preparedness and more...
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PREVENTING EMERGENCIES
FIRE SAFETY INSPECTIONS
Edmonds in 2024
389 Building plan reviews
60
Pre-construction/development
meetings
32 Special events
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SOUTH COUNTY
FIRE
Emergency Communications
Emergency responses
2024 by the numbers and contract- required metrics
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How many calls?
Total incidents in the City of Edmonds in 2024: 6,334
Sou rce
27.3% increase since 2020
Note: 2020 was impacted by the COVID _
Pandemic with a slightly reduced call volume _____________________________________
2020
Snohomish County 911 data
2021
2022
2023
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What type of calls?
84.1% of calls are
dispatched as
emergency medical
aid
Source: Snohomish County 911 data
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FIRE
Response Times
Percentage of calls within
8 minutes or less
2020 2021 2022
Source: Snohomish County 911 data
Response time on 90% of calls
2020 2021
2022 2023
2024
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Turnout Time
• Measures the time from when Sno911 call is dispatched to the time the apparatus leaves the station
• The reporting standard in the contract is different from the city's adopted standard in the 1756 compliance
report: 2:15 (contract) vs. 2:45 (compliance report)
• South County Fire almost met the city adopted standard of 2:45 (88.45%)
Turnout time percentage at 2:15 90 percent turnout time
81.2 8%
77.66% 78.07%
75.03% 75.03% 2:50
2:34
Source: Snohomish County 911 data
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Neighboring Unit Utilization Factor
What it evaluates: Response of units across jurisdictional boundaries.
What the numbers mean:
• 100% = an equal balance of cross -jurisdictional response
• Contract considers 90%-110% to be within balance range
• Over 100% = units from neighboring jurisdictions are responding into Edmonds more than Edmonds �-
units are responding outside the city `
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Neighboring Unit Utilization Factor
2020 2021 2022 2023
■ Mountlake Terrace ■ Lynnwood RFA
Source: Snohomish County 911 data
2024
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Unit Hour Utilization Factor
What it evaluates:
Percentage of time a fire unit is on a call
What the numbers mean: The higher the number, the busier the unit is
• Unit Hour Utilization Factor is up for Edmonds stations, but within compliance with contract standards
• This number is up at all Edmonds fire stations
• 20% is the trigger to start looking at deployment options and additional resources
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Unit Hour Utilization Factor
■ Station 16
■ Station 17
Station 20
FM 2020 2021 2022 2023 2024
Source: Snohomish County 911 data
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Transport Balancing Factor
Looks at the balance between:
EDMONDS OUTSIDE CITY
The number of times Edmonds -based units are doing transports outside the city
OUTSIDE CITY =* EDMONDS
The number of times South County Fire units based outside the city are doing
transports in Edmonds
In 2024, the factor was over 1.0
OUTSIDE CITY units transporting in EDMONDS
MORE THAN
EDMONDS units transporting OUTSIDE CITY
A factor of 1.0 = in balance
Source: Snohomish County 911 data
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Other Required Metrics
Transport fees billed and collected in
Edmonds and Esperance
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
■2020
■ 2021
02022
■2023
■2024
Edmonds Billed
$2,164,260
$2,314,119
$2 , 500 ,700
$2,689,951
$2,697,216
Edmonds collected
$896,643
$870,562
$995,040
$1,154,454
$1,282,251
Esperance Billed
Esperance collected
$85,807
$34,927
$6 8, 05 9
$2 7, 601
$79,605
$33,188
$71,805
$31,865
$91,841
$52,257
Shoreline into Edmonds
(measured in incident responses)
120
100
80
60 56
40
20
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Edmonds unit into Woodway
(measured in seconds)
14000 13?05
12000
10000
8000
6000 5544
4713 4885
4000
2000
87
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2020 2021
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Standards of Cover Compliance
■ Standard
2022
■ 2023
■ 2024
Turnout time in Standards of Cover
Turnout time in contract
Source: Snohomish County 911 data
First arriving engine company to a
fire
Full first -alarm assignment at
residential fire
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commercial fire
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BLS response
ALS response
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Questions?
ow -
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4.2.a
Snohomish County Fire Districts and Regional Fire Authorities
2025 Property Taxes Rates +Benefit Charge Equivalent (per $1,000)
$2.50
$2.22
U
$2.03 18
0
$2.00 $1.98
0
$1.84 $1.86 m
$1.76 $1.78 $1.79
$1.72 $1.74
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$1.50
$1.29 Y
$1.21
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$0.13
$1.17 benefit charge
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$0.91 property taxes
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"'Equivalent rate per $1,000 based on the City of Edmonds 2025 contract for fire/EMS service with South County Fire.
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4.3
City Council Agenda Item
Meeting Date: 03/25/2025
Municipal Court Annual Report
Staff Lead: Judge Neil Weiss and Court Administrator Uneek Maylor
Department: Municipal Court
Preparer: Scott Passey
Background/History
The Municipal Court presents to Council in the Spring of each year an overview regarding court
operations.
Staff Recommendation
No Action to be taken by Council.
Narrative
Judge neil Weiss and Court Administrator Uneek Maylor will be presenting the Municipal Court Annual
Report.
Attachments:
2025 State of the Court Report
2025 State of the Court Address
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2025
STATE OF THE COURT
EDMONDS MUNICIPAL COURT
March 25, 2025
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4.3.a
Introduction
The Edmonds Municipal Court serves the City of Edmonds by providing fair, impartial, and accessible justice
for all court users. The Court is dedicated to upholding its mission: Providing the Community Access to
Justice with Respect and Integrity. This mission guides all aspects of court operations, ensuring that
justice is administered fairly while considering individual circumstances.
This report highlights key aspects of the Court's activities, recent developments, and ongoing initiatives. The
following sections provide an overview of the Court's role, operational improvements, and significant
projects:
I. The Role of the Municipal Court — An overview of the Court's responsibilities and functions
within the City of Edmonds.
II. Newly Implemented Updates — Enhancements to scheduling, technology, and procedures
designed to improve court accessibility, efficiency, and fairness for all court users.
III. Ongoing Projects — Current initiatives focused on correcting past convictions, enhancing
communication and accessibility, and fostering community engagement.
IV. Ongoing Projects — Community Court — A focused review of Community Court's evolution,
including its transition into two distinct programs: Therapeutic Community Court, which provides
structured intervention and support, and Resource Fair Days, designed to connect participants with
services in a more flexible setting.
V. Select Statistics — Key data points illustrating the Court's caseload and operational trends.
VI. "Prisoner Care Costs" Information — An overview of the legal framework governing mandatory
and discretionary incarceration, including rules and statutes related to booking, pre-trial incarceration,
and post -conviction sentencing and probation.
The Edmonds Municipal Court remains committed to continuous improvement and innovation in the
administration of justice. This report serves as a comprehensive review of the Court's progress and future
objectives.
I. The Role of Municipal Court
a. Judicial Independence and the Separation of Powers
Edmonds Municipal Court is part of the judicial branch, operating independently from both the legislative
and executive branches of city government. This separation of powers ensures a fair and impartial judiciary
that is free from political influence. In Edmonds, the judicial branch consists of Edmonds Municipal Court,
while the City Council serves as the legislative body, and the mayor leads the executive branch. Each branch
has distinct responsibilities, and the court's role is to interpret and apply the law fairly, ensuring justice is
administered with integrity.
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4.3.a
Judicial .
Executive
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Legislative 4566669
b. The Importance of Courts
Municipal courts play a vital role in upholding
democracy and fostering public trust in
government. Edmonds Municipal Court ensures
that individuals receive fair treatment under the law
while also maintaining the rule of law and
promoting justice. By protecting constitutional
rights and fostering transparency, the court plays a
key role in maintaining public confidence in legal
Figure 1 - City of Edmonds Branches of Government institutions.
c. Court Functions and Responsibilities
Edmonds Municipal Court oversees a wide range of cases for city residents. In criminal matters, the court
manages pre-trial hearings, trials, post -conviction supervision, and probation monitoring. Additionally, the
court handles infractions, including traffic violations, parking infractions, and photo enforcement cases. On
the civil side, the court conducts hearings related to vehicle impoundments and determinations of dangerous
dogs under city ordinances.
Beyond court hearings, Edmonds Municipal Court is responsible for record -keeping, processing payments,
answering public inquiries, and providing probation services. Probation officers oversee compliance with
court -ordered conditions, offering supervision and structured intervention programs such as Moral
Reconation Therapy (MRT).
d. Jurisdiction Limitations
While Edmonds Municipal Court handles misdemeanor criminal cases, infractions, and limited civil matters,
certain legal issues fall outside its jurisdiction. Felony cases, family law disputes, landlord -tenant issues, civil
protection orders, and probate matters are all handled in Snohomish County District or Superior Court.
II. Newly Implemented Updates
Edmonds Municipal Court has introduced several updates to improve accessibility, efficiency, and fairness in
court processes. These changes reflect a commitment to ensuring court users have the resources they need
while streamlining court operations.
a. Pro Se Infraction and Special Set Interpreter Calendar
One of the earliest changes implemented during this tenure was the introduction of a designated calendar for
interpreter cases, scheduled every two weeks to accommodate both pro se (self -represented) infraction cases
and criminal cases requiring language assistance.
For individuals handling infractions without an attorney who require an interpreter, this approach provides a
more structured and efficient process, preventing repeated advisements and allowing cases to be resolved
more effectively. For criminal matters, the interpreter calendar ensures additional time for cases that require
language assistance, preventing defendants from feeling rushed when making significant legal decisions.
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By consolidating cases that require interpreters, this approach reduces the overall need for interpreters and
associated costs while ensuring clear communication for individuals with limited English proficiency (LEP).
This change enhances access to justice while improving operational efficiency.
b. Website Enhancements
A comprehensive update to the court's website has improved access to essential court services and
information. The front page now provides quick access to critical functions, including payment processing,
document uploads, and direct links to Zoom hearings.
PHOTO ENFORCEMENT AND PARKING TICKETS
How can l pay fines for myphotosenforcement or park!ngticket?
+
How can I request a contested or mitigation hearing?
+
What if I can't come to court in person?
+
How do I find out when my court hearing is?
+
Can my ticket/fine be waived?
+
How can l seethe video or photos related to the photo enforce mentcitat ion?
+
What can I do if I cannot pay the amount owed?
+
TRAFFIC AND NON -TRAFFIC INFRACTIONS
How can l pay fines for my traffic or non -traffic infraction?
+
How can I request a contested or mitigation hearing
+
Figure 2 - Example of Updated Website - FAQ Page
c. Court -Bar Meetings
Other key improvements include:
• A new FAQ section addressing common
questions for different case types.
• A dedicated section for Speed Measuring Device
(SMD) certifications, ensuring compliance with court
rules.
• Updated information regarding the Blake decision
and its legal implications for case processing.
• Revised details on court rules, community court,
probation services, and remote hearing procedures,
ensuring that all information remains current.
These changes enhance transparency and allow court
users to navigate their cases more efficiently.
Courts operate under strict rules that prohibit certain types of out -of -court communication regarding cases.
However, there remains a need for a structured forum where attorneys and court personnel can discuss non -
case -specific administrative and procedural matters.
To address this, Edmonds Municipal Court now holds bi-monthly Court -Bar Meetings, providing a space for
collaboration on topics such as:
• Rule adjustments
• Form modifications and best practices
• Procedural discussions
• Policy updates and court -related changes
These meetings promote clarity and consistency, ensuring that attorneys and court personnel are aligned in
implementing procedural improvements.
d. Infraction Financial Screening Form
With changes in state law affecting photo enforcement infractions, certain financial accommodations are now
required for individuals receiving needs -based assistance. In response, the court has introduced a financial
0
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4.3.a
screening form for individuals appearing in infraction cases. This applies to both photo enforcement and
standard infractions.
This form allows litigants, if they choose, to provide financial details that help the court determine the most
equitable fine assessment. By offering a structured way for individuals to demonstrate financial hardship,
Edmonds Municipal Court ensures that fines and penalties are imposed fairly and in accordance with new
legal requirements.
III. Ongoing Projects
a. Blake Vacate Project
The Washington Supreme Court's decision in State P. Blake, 197 Wn.2d 170, 481 P.3d 521 (2021), declared
Washington's simple drug possession law unconstitutional, holding that convictions under the statute or
similar statutes were void. Edmonds Municipal Court, like other courts, has worked to implement this ruling
while balancing its existing caseload and judicial responsibilities. While this work demands significant
resources, it is critical to upholding justice and restoring confidence in the fairness of our legal system.
To facilitate this process, the Administrative Office of the Courts (AOC) Blake Administrative Vacate
Process (BAVP) provides essential support. BAVP prepares motions and orders for courts, helping to
streamline the vacate process. BAVP also provides grant funding to assist courts with the increased workload
resulting from Blake cases.
The process involves several key steps:
• BAVP helps prepare a list of cases, along with notifications and case documents.
• The hearing is set on the court's motion, following review and entry of information regarding LFOs
• A notice of hearing is sent to available addresses for affected individuals.
• During the hearing, a judge reviews and signs orders to vacate the convictions.
• After the court's action, BAVP mails copies of the signed order to the affected individuals, along
with informational materials and resources.
While implementing Blake has posed logistical challenges, Edmonds Municipal Court remains committed to
fulfilling its duty to correct these convictions, ensuring due process and fairness for all impacted individuals.
The first Blake hearing was in March 2025 and is planned to continue for several months until all eligible
cases are vacated and dismissed.
b. Text & Email Notification Grant & Project
Edmonds Municipal Court is utilizing grant funding through AOC's FY25 Pretrial Task Force Grant to
improve court notifications through text and email reminders. Defendants in criminal cases will have access
to notification for any upcoming hearings via text and email. The goal of this initiative is to reduce non-
appearance rates, lower incarceration rates, and create more equitable outcomes for individuals involved in
court proceedings.
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By providing timely reminders for hearings and other court obligations, this project helps individuals stay
informed, comply with court requirements, and avoid unnecessary case related arrests. This initiative aligns
with broader efforts to improve access to justice and efficiency in case processing.
c. Inaugural Edmonds Municipal Court Law Day
On May 1, 2025, Edmonds Municipal Court will host its first Law Day, designed to engage middle school
students in learning about the role of courts and the legal system. Law Day, a decades -old program
implemented by the American Bar Association, is an annual commemoration held on or around May 1 st to
celebrate the rule of law and cultivate a deeper understanding of the legal system. The Edmonds event will
focus on the three branches of government —executive, legislative, and judicial —and their unique
responsibilities.
Law Day will provide students with an interactive opportunity to explore civic education and develop a
deeper understanding of how the courts operate within the broader government framework. By fostering
legal awareness at an early stage, Edmonds Municipal Court aims to promote community engagement and
public trust in the justice system.
IV. Ongoing Projects - Community Court
a. Adapting to the Loss of Hwy 99 Space
Community Court has undergone significant changes following the loss of its dedicated Neighborhood City
Hall space on Highway 99. This shift required a reevaluation of how services are provided to court
participants. Rather than being defined by a physical location, Community Court remains an approach to
justice that prioritizes access to services, alternatives to traditional sentencing, and structured support for
individuals involved in the justice system. The transition has reinforced the idea that Community Court is a
method of engagement rather than a place, ensuring continued support for participants despite logistical
challenges.
One of these adaptations is a transition to a two -prong approach to Community Court engagement —
Therapeutic Community Court and Community Court Resource Fair days.
b. Therapeutic Community Court
Therapeutic Community Court takes a team -based, problem -solving approach to address the root causes of
justice system involvement. Unlike traditional courts, which focus on resolving cases through adversarial legal
processes, Therapeutic Community Court is collaborative, individualized, and supportive, helping participants
succeed through structured engagement rather than punishment. The model is based on evidence -based
practices of therapeutic courts (often previously known as drug courts), with adjustments specific for our
community and target populations.
Key Features of Therapeutic Community Court
• Team -Based Decision -Making - The judge, attorneys, case managers, and service providers work
together to guide participants through the process.
Packet Pg. 43
4.3.a
• Individualized Plans - Each participant follows a plan tailored to their specific needs, including
goals related to housing, employment, mental health, and substance use.
Support over Punishment - The program emphasizes structured guidance, incentives, and
interventions over punitive measures.
• Flexibility - Requirements, timelines, and interventions adjust based on progress and individual
circumstances.
Implementation of Other Therapeutic Court Best Practices
In addition to these key features, Therapeutic Community Court will also employ the following best practices
and evidence -based policies:
• Voluntary Participation with Clear Expectations — Participants opt in and commit to engaging in
services, with a focus on goal setting and accountability.
• Stronger Team Collaboration — Regular pre -court staff meetings ensure that judges, attorneys, case
managers, and service providers work together effectively.
• More Individualized & Flexible Support — Expanded access to mental health, substance use,
housing, and employment services, with adjustments based on individual progress.
• Balanced Accountability & Encouragement — A structured framework with phases of progress,
incentives for success, and proportionate responses to setbacks.
• Tracking Success More Effectively — Improved data collection on outcomes, such as recidivism,
to assess program impact and effectiveness.
Levels of Support Based on Risk and Needs
To enhance its effectiveness, Edmonds Municipal Court has implemented a multi -tier model within
Therapeutic Community Court to provide the right level of support for each participant:
• Low Need/Low Risk - Participants with stable housing, employment, and minimal barriers receive
short-term engagement, connections to community resources, and minimal court involvement.
• Medium Need/Medium Risk - Participants facing moderate instability in housing, employment, or
behavioral health are provided with structured plans that include service referrals, check -ins, and
moderate court oversight.
High Need/High Risk - Participants with severe instability, high risk of recidivism, and complex
behavioral health needs receive intensive case management, frequent court check -ins, and strong
accountability and support.
Edmonds Municipal Court is working with the Administrative Office of the Courts (AOC) Technical
Assistance Team to refine the criteria for each tier and ensure participants receive the appropriate level of
supervision without over- or under -monitoring.
It is important to note that this remains a work in progress. Building and refining a program like this takes
time and requires flexibility to adapt to the needs of participants.
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4.3.a
Therapeutic Community Court is held every Tuesday afternoon.
c. Community Court Resource Fair Days
As part of its evolution, Community Court will host Resource Fair Days on the first Monday of every month.
These events provide a flexible and open -access opportunity for court participants, aligned with the original
intention and vision for Community Court of having no barriers to participation with services. Unlike
traditional therapeutic courts, Resource Fair Days allow individuals to engage with available resources
regardless of their case status.
Cases that may benefit from connection to community resources will be set on these calendars. Community
providers will be present to join court and connect with any interested individuals.
Participants who may benefit from these events include:
• Defendants with convictions or probation conditions seeking to meet court -ordered requirements.
• Pre-trial defendants not enrolled in Therapeutic Community Court seeking support services.
• Individuals recently released from incarceration in need of housing and stability resources.
• Any court user seeking voluntary assistance for social services.
• Community members, including friends and family, who may benefit from available programs.
By shifting towards a model that emphasizes accessibility and individualized support, Edmonds Municipal
Court continues to refine Community Court as an effective tool for rehabilitation and community
engagement.
Community Court Resource Fair Days will be held on the first Monday of every month.
V. Select Statistics
a. Total Filings by Year
Edmonds Municipal Court processes cases across four primary categories: criminal, infractions, parking, and
civil cases. It is important to note
that each case type requires vastly
different resources; for example,
criminal cases require significantly
more time and documentation
compared to infractions or
parking violations. While an
infraction may have zero or one
hearing, a criminal case almost
certainly has three or four
hearings. Trends in case filings
reflect broader changes in
enforcement, policy, and societal
factors. Criminal case filings have
remained lower compared to pre -pandemic levels, while citation filings have also decreased. However,
Packet Pg. 45
"parking cases" have increased substantially due to the expansion of photo enforcement, which is categorized
under parking violations.
2019 serves as a useful reference point for pre -pandemic filing trends, and comparisons to that period
illustrate how court operations have evolved in response to external factors, most significantly COVID
protocols.
b. Total Criminal Case Filings by Year
Criminal case filings are broken into three main categories:
• DUI/Physical Control
• Other Traffic
Offenses
• Non -Traffic Offenses
DUI filings have returned to
near pre -pandemic levels, while
non -traffic offenses have
surpassed pre-COVID figures.
The most significant reduction
has been in "other traffic"
cases, largely due to changes in
how Driving While License
Suspended in the Third Degree Figure 4 - Total Criminal Filings by Year
(DWLS 3) is prosecuted and
how the Department of Licensing handles license suspensions.
While this reduction has contributed to an overall decline in criminal filings, it is important to note that
DWLS 3 cases are among the least complex cases to resolve, both in terms of factual investigation and plea
negotiation.
c. Prisoner Care Costs (With Inflation Adjustment)
Figure 5 - Prisoner Care Costs (With Inflation Adjustment)
While not part of the court's budget,
incarceration costs remain a significant
factor in the city's budget discussions. It is
important to clarify that these costs are part
of the city's budget, not the court's, but
recent questions about this topic make it
relevant to include here for context.
Historical cost trends provide valuable
perspective. The chart tracks both actual
costs (in blue) and inflation -adjusted costs
(in gray).
Packet Pg. 46
These numbers show the following notable trends:
• The last time actual incarceration costs were lower than in 2024 was in 2015, not even accounting for
inflation.
• In 2019, incarceration costs peaked, nearing $1 million when adjusted for inflation.
• The onset of the COVID-19 pandemic in 2020 caused a dramatic drop in incarceration costs, with
gradual increases in subsequent years.
• By 2024, prisoner care costs have returned closer to normal operating levels, though they remain well
below pre -pandemic highs.
These figures help illustrate the financial impact of incarceration trends, but most especially the impact of
COVID policy changes.
VI. "Prisoner Care Costs" Information
a. The Problematic Use of the Term "Prisoner Care Costs"
The sole reason this report uses the term "Prisoner Care Costs" is because it appears as a line item in the City
budget year after year. However, this terminology is problematic. It is belittling, dehumanizing, shaming and
arguably inaccurate. It fails to recognize that these "costs" represent living, breathing human beings —
individuals with families, goals, dreams, and futures —who are incarcerated in a manner that is the most
restrictive on their lives and liberty. This phrase appears solely for consistency with budget reporting, not as
an endorsement of its meaning or implications.
b. COVID-i9 Operations and Its Impact on Incarceration Costs
In March 2020, the Washington Supreme Court issued an emergency order directing courts to refrain from
issuing bench warrants for failure to appear unless necessary for the immediate preservation of public or
individual safety. This order significantly altered procedures for Edmonds Municipal Court and other state
courts, as well as booking and incarceration practices for law enforcement agencies across the state.
Timeline of Operational Changes
• March 20, 2020: Supreme Court order restricts bench warrants for failure to appear (FTA) ("Courts
should not issue bench warrants for failure to appear... unless necessary for the immediate
preservation of public or individual safety")
• 2020-2021: Adjustments made to reduce jail bookings:
o Jails limited bookings to mandatory cases (domestic violence, DUI, or extreme
circumstances).
o Courts ceased issuing arrest warrants; police restricted warrant -based arrests.
o Officers were instructed to minimize contact unless legally required.
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Packet Pg. 47
o Traffic enforcement was limited, except for DUI cases.
o Business restrictions led to fewer criminal incidents related to commercial activity.
• October 31, 2022: Supreme Court order rescinding prior restrictions on FTA warrants.
• November 16, 2022: Edmonds Municipal Court issued previously held bench warrants.
• 2023: Law enforcement and court operations ramped back up toward normal procedures.
• 2024: Reports from law enforcement indicate a full return to pre -pandemic operational levels.
The effect of these procedural changes was a significant reduction in incarceration costs from 2020 through
2023, followed by a gradual increase as operations returned to normal. However, the current cost trajectory
remains below pre -pandemic highs.
c. Booking and Incarceration: Mandatory vs. Discretionary
Arrests
Incarceration decisions are shaped by legal requirements and discretionary practices. Some arrests are
mandated by state law, while others depend on law enforcement discretion. These decision points directly
influence prisoner care costs.
Certain offenses require an arrest under state law. Under RCW 10.31.100(2), law enforcement officers must
arrest individuals for violations of protection orders and domestic violence assault where they are deemed the
primary aggressor. Additionally, RCW 10.31.100(16) mandates the arrest of individuals charged with DUI
when they have a prior or pending DUI offense.
However, many arrests fall under discretionary authority. Under RCW 10.31.100, officers may arrest
individuals without a warrant for committing a misdemeanor or gross misdemeanor only if the offense occurs
in the officer's presence. This discretionary decision -making means that not all cases result in immediate
incarceration, impacting overall costs.
d. Pre -Trial Release and Incarceration Decisions
Following an arrest, the court determines whether the accused should be released or held in custody pending
trial. CrRLJ 3.2 governs these decisions and establishes a presumption of release in all cases before Edmonds
Municipal Court. The rule states that an individual shall be released unless the court makes specific findings
that justify continued detention. These findings include a (1) likelihood that the accused will not appear for
future court dates, (2) poses a danger to commit a violent crime, or (3) is likely to interfere with the
administration of justice.
During the COVID-19 pandemic, courts largely refrained from issuing bench warrants solely for failure to
appear, which contributed to a temporary reduction in incarceration rates. As the court returned to normal
operations, these pre-trial detention decisions once again became a key factor in determining prisoner care
costs.
e. Sentencing and Probation: Post -Conviction Incarceration
Incarceration does not only occur at the pre-trial stage. Many individuals serve jail time as a result of
sentencing, mandatory revocations, or probation violations. Under CrRLJ 7.2, any time spent in custody pre-
11
Packet Pg. 48
trial must be credited toward a post -conviction sentence. In many cases, individuals resolve their cases with a
sentence of time served, meaning their pre-trial detention satisfies the court's sentencing requirements, and
no additional jail time is imposed unless they later violate probation conditions.
However, some offenses carry mandatory minimum jail sentences, particularly DUI -related offenses. Under
RCW 46.61.5055(11), certain violations result in a required 30-day revocation of a suspended sentence.
Mandatory revocations apply in cases such as driving without a valid license, operating a vehicle without
insurance, refusing a lawful breath or blood test, or failing to comply with ignition interlock device
requirements. These statutory requirements limit judicial discretion in sentencing.
In addition to mandatory penalties, courts retain discretion in imposing jail time for other offenses and
probation violations. While some cases resolve without additional incarceration, probation violations can lead
to revocation of a suspended sentence, resulting in further jail time as a sanction for non-compliance. Similar
to booking decisions, sentencing outcomes involve both mandatory and discretionary factors, each affecting
incarceration costs and court operations.
f. Future Considerations: Pre -Trial Release Programs
Pre-trial detention can be highly disruptive, preventing individuals from maintaining employment, paying
bills, and accessing essential services. It can also be disorienting, making it more difficult to navigate court
obligations. Moreover, incarceration can be traumatic, often exacerbating existing mental health conditions
and other vulnerabilities. The physical toll is also considerable, particularly for individuals with ongoing
medical needs.
As Edmonds Municipal Court considers potential reforms, an important question is whether adjustments to
pre-trial detention policies can better balance fiscal responsibility, public safety, and equitable treatment of
defendants. Moving forward, engaging stakeholders in discussions about fair and effective alternatives will be
essential. A collaborative approach can help identify solutions that support judicial efficiency while ensuring
pre-trial detention practices align with principles of fairness and community well-being.
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Packet Pg. 49
4.3.b
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Edmonds Municipal Court
March 25, 2025
Judge Neil Weiss and Uneek Maylor, Court Administrator
Packet Pg. 50
4.3.b
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I. The Role of Municipal Court
II. Newly Implemented Updates
III. On -going Projects
IV. On -going Projects — Community Court
V. Statistics
VI. "Prisoner Care Costs" Information
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• Vehicle Impound
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4.3.b
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NEWLY IMPLEMENTED UPDATES
Packet Pg. 57
Infraction and Special
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Calendar
• Reduces costs by limiting interpreter
needs.
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repeat advisements.
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individuals with limited English
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cases.
4.3.b
Website Updates — Front Page Quick Access
Judge Neil Weiss
Edmonds Municipal Court
Uneek Maylor
Make a Payment/Hacer un Pago CLICK HERE TO ENTER VIRTUAL HEARINGS Court Administrator
250 - 5th Avenue North
SCAN QR CODE TO PAY TO UPLOAD DOCUMENTS: Edmonds. WA 98020
E File Portal Court Contact
A--
.• EdmCourt@EdmondsWa.gov
425-771-0210 425-771-0269 Fax
Probation Department
$3 FEE PROCESSING FEE FOR CREDIT Probation@EdmondsWa.gov
CARD PAYMENTS 425-672-5752
425-771-0269 Fax
Court and Probation Hours:
M-F 8:30 AM-4:30 PM (Closed 12:00-
1:00)
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Website Updates — FAQ Section
PHOTO ENFORCEMENT AND PARKING TICKETS
How can I pay fines for my photos enforcement or parking ticket? {'
How can I request a contested or mitigation hearing? +
What if I can't come to court in person? +
How do I find out when my court hearing is? +
Can my ticket/fine be waived? +
How can I see the video or photos related to the photo enforcement citation? +
What can I do if I cannot pay the amount owed? +
TRAFFIC AND NON -TRAFFIC INFRACTIONS
How can I pay fines for my traffic or non -traffic infraction? +
How can I request a contested or mitigation hearing +
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4.3.b
Website Updates — SMD Certifications
City of Edmonds, WA /Government / Departments /Municipal Court Photo Enforcement Certification Reports &
Records
PHOTO ENFORCEMENT CERTIFICATION REPORTS & RECORDS
You can view (by month and year) the Photo Enforcement Validation/Certification HAVE ADDITIONAL
Reports and Preventive maintenance checklists. QUESTIONS?
You can contact customer service at the
following numbers:
Police Department.425-771-0200
Municipal Court.425-771-0210
Verra Mobility. 1-866-790-4111. or
email info@violationinfo.com and
include your Notice # in the email.
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Edmonds Speed SMD Certificate Halo 3january 2025
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Website Updates — Blake Refund Information
City of Edmonds, WA. Government / Departments %Municipal Court Blake Refund Information
MUNICIPAL COURT
BLAKE REFUND INFORMATION
Make a payment
Frequently Asked Questions
A MESSAGE TO THE PUBLIC: THE BLAKE DECISION AND ITS IMPACT
In 2021. the Washington Supreme Court published a decision in Stare i. Blake. 197 Wn.2d 170.481 P.3d 521 (2021). The impact
Remote Hearings
of the B/akedecision was swiftly felt across our state. influencing pending cases. future filings. and the status of Washington
state legislation around controlled substances.
Probation Services
The Blake decision addresses a critical aspect of criminal and constitutional law - the right to due process. More specifically. it
highlights the constitutional requirement of mens rea and intent as essential elements of culpability in simple possession of
Juror's Information
controlled substance convictions.
The Blake decision not only had legal implications but also sparked broader discussions about public health. criminal law. and
Community Court
policy. It brought renewed attention to longstanding debates about how best to address substance use disorder - balancing
public safety. personal autonomy. access to treatment. and the role of thejustice system. These discussions are deeply connected
Photo Enforcement Certification
to broader societal concerns. including poverty, racial disparities. and systemic inequities.
Reports & Records
It is understandable that this issue evokes strong feelings from many perspectives. Families. friends. and entire communities have
been profoundly affected by substance use disorder. often experiencing deep hardship and loss.
UNIFIED Payment (UP) Program
While these are critical issues for public health and the functioning of our society. many aspects of the debate fall within the
realm of legislative and administrative policymaking. The role of the courts remains focused on applying fact to law in individual
Court Rules
cases within a constitutional framework.
Court Forms The Supreme Court's Blake decision makes one issue clear: RCW 69.50.401 was unconstitutional without a knowledge or intent
requirement for simple possession of a controlled substance. As a result courts across the state have a clear duty to vacate
Court Records Request convictions based on this presumptively unconstitutional statute.
Courts have both a legal obligation and an ethical responsibility to adhere to the law as interpreted by our state's highest court
Court Audio Recordings and correct these errors. regardless of individual policy opinions. It is essential to ensure that individuals are not burdened by
convictions that. by law. should never have existed.
Packet Pg. 62
4.3.b
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COMMUNITY COURT
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Wa. Const. •rt. U
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• Justice in all cases shall be administered openly, and without unnecessary delay.
A judge shall not initiate, permit, or consider ex parte communications, or consider other
communications made to the judge outside the presence of the parties or their lawyers,
concerning a pending or impending matter, before that judge's court...
&-Pi*J so
• A lawyer shall not communicate ex parte with such a [judge, juror, prospective juror or
other official] during the proceeding unless authorized to do so by law or court order;
Packet Pg. 64
4.3.b
Court Bar
Meetings
• When? Bi-monthly
• Topics
• Rule adjustments
• Forms practice
• Procedural Discussions
• Updates and Changes
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4.3.b
Infraction Financial Screening Form
EDMONDS MUNICIPAL COURT FINANCIAL
SCREENING FORM
DETERMINACI6N DEL ESTADO DE
FINANCIERO PARA EL TRIBUNAL
MUNICIPAL DE EDMONDS
Name / Nombre
Address / Direction
City / Ciudad State I Estado Zip I C.P.
1. Place an Y next to any of the following types of assistance you receive:
Marque con una X los hpos de asistencia que reciba:
CONFIDENTIAL
CONFIDENCIAL
Welfare / Bienestar social
Poverty Related Veterans Benefits I Beneficios
de veteran r breza
Food Stamps I Estampillas de
Temporary Assistance for Needy Families I
comida
Asistencia Temporal para Familias Necesitadas
Medicaid / Medicaid
Refugee Settlement Benefits I Beneficios de
Reasentamiento de Refu iados
Supplemental Security Income (SSI)
Aged, Blind, or Disabled Assistance Program /
I Segundad de Ingreso
Programa de Asistencia para Ancians, Ciegos
Su lementano SSI
o Discapacitaidas
Pregnant Women Assistance
Other (please describe) I Otro (describa):
Benefits I Beneficios de Asistencia
para Mu eres Embarazadas
2. Do you work or have a job? _yes _no If so, take-home pay: S
&Trabaja o hene empleo? si no Si trabap, salano neto: S
Occupation: Employer's name & phone #
Ocupaci6n: Nombre y telefono de emp/eador.
3. Do you have a spouse or state registered domestic partner who lives with you? des no
Jiene un c6nyuge o pareja domestica registrada con e/ estado que vive con usted? si no
Does shethe work? _yes _no If so, take-home pay $
4Trabaja su pareja? si no Si trabaja, salano neto: S
Employer's name / Nombre de empleador.
4. Do you and/or your spouse or state registered domestic partner receive unemployment, Social
Security, a pension, or workers' compensation? _yes _no
&Recibe usted y/o su c6nyuge o pareja domestica registrada beneficios por desempleo, Seguro
Social, una pension o compensation para trabajadores? si no
If so, which one? 1 Si contesto que si, cue/? Amount I Monto: $
Name'`
Address Street Address
Address Line 2
City State lProvince lRegion
Postal lZip Code Country
1. Check off any of 1_I Welfare
the following types 1_I Food Stamps
of assistance you I_I SSI
receive: 11 Medicaid
I] Pregnant Women Assistance Benefits
CI Poverty Related Veterans' Benefits
III Temporary Assistance for Needy Families
I] Refugee Settlement Benefits
Aged. Blind or Disabled Assistance Program
LI Other
2. Do you work or III Yes, go to next lines
have a job? No
A. Take home pay$
B.Occupation:
C. Employer's
name & phone #:
Packet Pg. 66
4.3.b
J CITY OF EDMONDS
WA5 H I N GTO N
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ON -GOING PROJECTS
Packet Pg. 67
a
Percentage of Blake eligible cases that have been vacated and refunded in Washington
Superior Courts
Approximately 443,765 cases in the state's 39 superior courts are eligible to be vacated under a 2021 Supreme Court ruling that deem#-,' ti-
state's drug possession law unconstitutional As of August 2024. 63% of those cases had yet to be vacated, according to state data
Eligible Blake cases Total number of cases sent to Blake Percent of elpble cases sent to Blake
Refund Bureau Refund Bureau
KING COUNTY 95.710 14.906
PIERCE COUNTY 67,002 6.596 -
SNOHOMISH COUNTY 24,886 3.614 -
KITSAP COLAM 14,875 2.480
SKAGIT COUNTY 9,575 Z370
Blake
Vacate
LEWIS COUNTY 8,775 1,231
GRAYS HARBOR COUNTY 7.156 334 -
CLALLAM COUNTY 4,959 224 -
JEFFERSON COUNTY 2,3p1 370 �
Project
DOUGL.AS COUNTY 2,295 270
ADAMS COUNTY 1.648 145
WHITMAN COUNTY 1,557 148 1^
SKAMANIA COUNTY 9" 47
PEND OREILLE COUNTY 853 106
LINCOLN COUNTY 589 in
SIN JUAN COUNTY 366 86
WAHKIAKUM COUNT/ 278 57 �1
The Blake Refund Bureau was launched in July 2023 to streamMe the refund process for local coLrM dmwgh aeaaN "Vovemmer rs nau receniad Amos W Avi rc.
esrabMshmar f of the bureau. Data poor to Jury 2023 is not nckdad. Ong the 15 supi nor courts with tM 11MMt allalrl ellaMpabfe caaae aft lilearel
Chart Moe K. Clark • Source Adrnunrstratrve office of the Courts // Of ice of Public Defuse' "wea • CreaW hA6 Dia8nweW
4.3.b
Blake Vacate Project
rministrative Office of the
Courts (AOC) Blake
Administrative Vacate
Process (BAVP)
A notice of hearing is se
to the addresses availab
of the affected individuz
AOC's BAVP prepares the
motions and orders for the
courts
When the hearing takes
place, a judge reviews and
signs orders to vacate the
convictions
AOC additionally provides
funding for the courts for
the costs associated with
their Blake work
Fco
AOC mails copies of the
urt's signed order to the
Blake -qualifying individuals,
along with informational
materials and resources
Text & E-mail Notification Grant & Project
• FY25 Pretrial Task Force Grant
• Goals
• Reduce non-appearance
is Reduce costs of incarceration
is More equitable outcomes
is More efficient case processing
4:45 all ^ dw
- nccp5✓kourcyov/
< Q
Dashboard Munlclpat Court
ALL OUTBOUND® INBOUND®
Failctl • McOia �
Johanna Adams - Your court date
11:00AM con Judge Marshall. Si no asiste, resuLtar6 en is scheduled for TOMORROW at
From 14321198-7654 To 18911 234-7890 lust Now11:00AM with Judge Marshall.
FaiLu e to appear will result in an
-------_—_ _ —
arrest warrant.
1 F�. From (891) 234-7890 To (432) 198-7654 1 minute ago
Espanot(Spanish)
TOMORROWJohanna Adams - Your court date is scheduled for
with Judge Marshall. Failure to appear will result in an arrest warrant.
1 from (432)198-7654 To (891)234-7890 5minutesago Johanna Adams - Su fecha de
English
audiencia esta programada para
MANANA a Las 11:00AM con
Judge Marshall. Si no asiste,
1 resultara en una Orden de arresto.
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Inaugural Edmonds Municipal Court Law Day
THE CONSTITUTION'S PROMISE:
OUT OF MANY,
12818ONE=
�mmac �
LAW DAY 2025
MAY 1, 2025 LAWDAYORG
lie
• May 1, 2025
• Three Branches of Government
• Executive
• Legislative
• Judicial
• Middle School Students
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4.3.b
J CITY OF EDMONDS
WA5 H I N GTO N
r
ON -GOING PROJECTS -
COMMUNITY COURT
Packet Pg. 72
Loss of Hwy 99 Space
• Loss of accessibility for court participants
• Loss of clear city presence in important
location
• Loss of space for M RT Sessions
• Community Court still exists
• Method of Court Interaction — NOT
just a location
Photo courtesy of My Edmonds News
4.3.b
Community Court —A Brief History
Began by Judge Coburn
Goal — No One Turned Away from Help
COVID Pandemic
Pause with Pandemic Protocol
Reestablished by Judge Rivera
Restrictions with In -Person human
connections
Different Locations
Swedish Edmonds
CHC Edmonds
Neighborhood City Hall — Hwy 99
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4.3.b
THERAPEUTIC COMMUNITY
COURT
RESOURCE FAIR DAYS
Packet Pg. 75
4.3.b
Therapeutic Community Court — What is a
Therapeutic Court
• Key Features:
• Team -Based Decision -Making —Judge, attorneys, case managers, and service providers work together.
• Individualized Plans —Tailored goals based on each participant's needs and strengths.
• Support Over Punishment — Structured incentives, guidance, and interventions instead of just sanctions.
• Flexibility — Adjusts requirements, timelines, and interventions to fit each person's progress and circumstances.
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3.b
Therapeutic Community Court —
Improvements and Best Practices
*Participants opt in and agree to engage in services.
*Focus on goal -setting and accountability, with clear expectations for success.
-Regular staffings before court to discuss progress and challenges.
•Judge, attorneys, case managers, and providers work together to support participants.
*Goal of Community Building with Participants
-Adding risk & needs assessments to guide treatment and service referrals.
-Expanding access to mental health, substance use, housing, and employment resources.
*Allowing adjustments based on progress rather than a one -size -fits -all approach.
*Clear structure with phases of progress and incentives for meeting goals.
*Swift, proportionate responses to setbacks rather than just punitive measures.
*Better data collection on outcomes like recidivism.
�7
Packet Pg. 77
4.3.b
Therapeutic Community Court —Multi-Tier Approach
Level
Low Need / Low Risk
Medium Need / Medium Risk
Participant Needs
Stable housing, employment, few
barriers
Some instability (housing,
employment, mental health,
substance use)
Severe instability, high recidivism
High Need / High Risk risk, complex behavioral health
needs
O Work in Progress — Developing clear criteria and refining services for each level.
Goals & Approach
Short-term engagement, connect
to community resources, minimal
court involvement
Structured plan with service
referrals, check -ins, and moderate
court oversight
Intensive case management,
frequent court check -ins, strong
accountability and support
O Technical Assistance: Best practices established with support of AOC Technical Assistance Team
O Goal: Ensure participants get the right level of support without over- or under -supervising
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Therapeutic Community court
Every Tuesday Afternoon
Packet Pg. 79
4.3.b
Community Court —Resource Fair Days -
s
(1)
ca
EN
Main Idea: Providing a flexible, open -access opportunity for court participants and the community to 0
connect with services.
• Format:
• Any type of case may be set on these days. N
• Strong preference for in -person or Zoom appearances for participants.
a
• Multiple community service providers available to assist anyone in need.
• Who Benefits?
Defendants with Convictions & Probation Conditions — Connect to court -ordered services.
Pre -Trial Defendants Not in Therapeutic Court — Access support without structured supervision.
Recently Released from Incarceration — Get resources for housing, and stability.
Anyone with a Case Seeking Help — Voluntary support for those interested.
Community Members (Friends & Family Welcome) — Open to anyone looking for services.
Packet Pg. 80
Community Court — Resource Fair Days
First Monday of Every Month
4.3.b
Packet Pg. 81
Community Court - Summary
Therapeutic Community Court
Opt -in for eligible participants
Level based on risk/need
Completing Goals and Phases
Takes place every week, on Tuesdays
Community Court Resource Day
VI �V, lV
J
Packet Pg. 82
4.3.b
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Total Filings by Year
12000
10000
• 1 II
4000
2000
M
7,374
4,527
4,299
3,244
9,792
_I
2019 2020 2021 2022 2023 2024
P Total Criminal Total Infraction -Total Parking ■ Total Civil
12,000'
10,000 �
M
AM
4,000
ME
7
1, 200
1,000
800
600
400
Total Criminal Filings by Year
2019 2020 2021 2022 2023 2024
DUI/Phy Control Other Traffic Non Traffic OEM ME
Prisoner Care Costs (with Inflation Adjustment)
$1, 000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$936,349.04
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
■ Prisoner Care Actual ■ Inflation Adjustment (per U.S. Bureau of Labor and Statistics CPI Inflation Calculator)
3
4.3.b
J CITY OF EDMONDS
WA5 H I N GTO N
r
"PRISONER CARE COSTS" INFORM
Packet Pg. 87
4.3.b
love% "I
• Supreme Court Order — ""Courts should not issue bench warrants for failure to appear... unless
necessary for the immediate preservation of public or individual safety."
• Jails not accepting arrestees except for RCW mandated bookings (DV, DUI) or extreme cases
• Courts stopped issuing arrest warrants; Police stopped arresting for warrants
• • Ordered warrants not entered in NCIC nor confirmed; cases were reset instead (no bookings)
• Officers restricted from making contact with anyone unless mandatory
• Limited or no traffic enforcement, except DUI
• Businesses were closed or had restrictions that limited customers (a majority of our arrests are for
theft/trespass at businesses)
October1
• Supreme Court Order rescinded regarding FTA warrants
• 1 •001 •- 1
i
- • Ordered Bench Warrants Issued by Edmonds Municipal Court
� M
' • Ramping up normal operations in Law Enforcement and Local Business
• Return to normal operations
Packet Pg. 88
4.3.b
• UR • - • •
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• RCW 10.31.100(2)
• Violation of Protection Order
0
• Domestic Violence Assault Primary Aggressor Q
• RCW 10.31.100(16)
3
• DUI charge with prior or pending DUI N
• RCW 10.31.100
• "A police officer may arrest a person without
a warrant for committing a misdemeanor or
gross misdemeanor only when the offense is
committed in the presence of an officer"
Packet Pg. 89
4.3.b
Release of Accused — Pre-trial
• CrRLJ 3.2 "Release of Accused"
• "Any person... shall... be ordered released on the accused's
personal recognizance pending trial unless"
• (1) the court determines that such recognizance will not
reasonably assure the accused's appearance, when required;
• or (2) there is shown a likely danger that the accused:
• (a) will commit a violent crime, or
• (b) will seek to intimidate witnesses, or otherwise unlawfully
interfere with the administration of justice.
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4.3.b
Conviction, Sentencing, and Probation 8
(1)
ca
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• CrRLJ 7.2 "Sentencing"
• (a) The court shall state the precise terms of the sentence, which shall include credit for all time spent in custody in connection with
the offense.
• Probation — Mandatory Revocation
• RCW 46.61.5055(11)
• Mandatory 30-day revocation
• Driving a motor vehicle within this state without a valid license to drive;
• Driving a motor vehicle within this state without proof of liability insurance;
• Driving or being in physical control of a motor vehicle within this state while having an alcohol concentration of 0.08 or
more or a THC concentration of 5.00 nanograms per milliliter of whole blood or higher
• Refusing to submit to a test of his or her breath or blood to determine alcohol or drug concentration upon request of a
law enforcement officer who has reasonable grounds
• Driving a motor vehicle in this state without a functioning ignition interlock device as required
• Sentencing and Probation — Discretionary Sentence and Revocation
Packet Pg. 91
• CrRLJ 3.2(b)
• (1) Place the accused in the custody of a designated person or
organization agreeing to supervise the accused;
• (2) Place restrictions on the travel, association, or place of
abode of the accused during the period of release;
• (3) Require the execution of an unsecured bond in a specified
amount;
• (4) Require the execution of a bond in a specified amount and
the deposit in the registry of the court in cash or other security
as directed, of a sum not to exceed 10 percent of the amount of
the bond, such deposit to be returned upon the performance of
the conditions of release or forfeited for violation of any
condition of release. If this requirement is imposed, the court
must also authorize a surety bond under subsection (b)(5);
• (5) Require the execution of a bond with sufficient solvent
sureties or the deposit of cash in lieu thereof;
• (6) Require the accused to return to custody during specified
hours or to be placed on electronic monitoring, if available; or
• (7) Impose any condition other than detention deemed
reasonably necessary to assure appearance as required.
4.3.b
Packet Pg. 92
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Future Project — Expansion of
Options for Pre-trial Release to
assure appearance.?
Packet Pg. 93
4.3.b
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4.4
City Council Agenda Item
Meeting Date: 03/25/2025
Mayor's Finance Update
Staff Lead: Carolyn LaFave
Department: Mayor's Office
Preparer: Carolyn LaFave
Background/History
On July 2, 2024 the council voted to have a Mayor Update as an ongoing item on all regular meeting
agendas. This was in response to a recommendation from the Mayor's Blue Ribbon Panel.
Staff Recommendation
No action, informational
Narrative
The Mayor, or another member of the administration, will answer questions about City finances that
have been requested by council in advance and will also share actions related to the fiscal emergency
that have transpired since the last update.
When there is nothing new to report, this agenda item will be the opportunity to share that there is
nothing new to report.
Packet Pg. 95
7.1
City Council Agenda Item
Meeting Date: 03/25/2025
Claim for Damages for filing
Staff Lead: NA
Department: Administrative Services
Preparer: Marissa Cain
Background/History
N/A
Staff Recommendation
Acknowledge receipt of Claims for Damages for filing.
Narrative
Mike K. Moore
236th St SW
($10,000.00)
Attachments:
Claim for Damages - Moore, Mike - for council
Packet Pg. 96
JAH-2-2a23 05:22P FROM: T0:14257446057 P.
CITY OF EDMONDS
CLAIM FOR DAMAGES FORM
Data Claim Form
Received by City
that 1 �� _ p�, who currently resides at
mailing address
, home phone # . �`_ xk phone # — - + and who resided at
the time of the occurrence and whose date of birth is _ � __ _-_ . is claiming damages
against aF N in the sum of $ LSr-, . Q� arising out of the following circumstances listed below.
DATE OF OCCURRENCE: �'� -- TIME: c�a
LOCATION OF OCCURRENCE
O
DESCRIPTION: E
1. Describe the conduct and circumstance that brought about the injury o damage. Also describe the injury damage. �?
AI
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(attach an extra sheet for additional information, if needed)
2. Provide a list of witnesses, if applicable, to the occurrence including names, addresses, and phone numbers.
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3_ Attach copies of all documentation relating to expenses, injuries, losses, and/or estimates for repair.
4. Have you submitted a claim for damages to your insurance company? Yes No
if so, please provide the name of the insurance company:
and the policy #:
" ADDITIONAL INFORMATION REQUIRED FOR AUTOMOBILE CLAIMS ONLY
License Plate # Driver License #
Type Auto:
(year) (make) (model)
DRWR: ___ --_-- OWNER:
Address: Address:
Phone#: Phone#:
Passengers:
Name: Name:
Address: Address:
Page I of 2
Form Reyned 04AWM21
Packet Pg. 97
JAN-2-2223 35:28P FROM: T0:14257446057 P.
This Claim form must be signed by the Claimant, a person holding a written power of attorney from the Claimant, by the
attomey in fact for the Claimant, by an attomey admitted to practice in Washington State on the Claimant's behalf, or by a
court -approved guardian or guardian ad litem on behalf of the Claimant.
I declare under penalty of pequry under the laws of the state of Washington that the foregoing is true and correct.
Signature of Claimant Date and place (residential address, city and county) in
a�
Or
E
Signature of Representative Date and g p place (r+esidendal address, city and coun(y] L
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Print Name of Representative Bar Number (if applicable) U
Please present the completed claim form to:
Form Revised 04109r2021
City Clerk's Office
City of Edmonds
121 51h Avenue North
Edmonds, WA, 98020
8:00 a.m. to 4:30 p.m.
Page 2 of 2
Packet Pg. 98
7.2
City Council Agenda Item
Meeting Date: 03/25/2025
Written Public Comments
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
N/A
Staff Recommendation
Acknowledge receipt of written public comments.
Narrative
Public comments submitted to the web form for public comments
<https://www.edmondswa.gov/publiccomment>
between March 11, 2025 and March 19, 2025.
Attachments:
Public Comment March 25, 2025
Packet Pg. 99
7.2.a
Edmonds City Council Public Comments — March 25, 2025
Online Form 2025-03-11 08:22 AM(MST) was submitted by Guest on 3/11/2025 11:22:14 AM (GMT-
07:00) US/Arizona
FirstName Pam
LastName Tauer
Email CityOfResidence Edmonds
AgendaTopic Big Red
Comments As a member of two climate action organizations dedicated to preparing Edmonds
for climate change, I am deeply concerned about the approved removal of Big Red, a 102-year-old
coastal redwood tree located on 5th Avenue in front of the Boardwalk Condominiums. At 80+ feet
tall, Big Red is not only a majestic landmark but also a vital part of our urban ecosystem, providing
shade, air quality benefits, carbon sequestration, and habitat for wildlife. This situation highlights a
significant gap in Edmonds' policies: Namely, the lack of landmark tree protection code for
developed properties. Neighboring cities like Lake Forest Park and Shoreline have implemented
stronger protections for landmark trees, preserving their natural heritage even in urbanized areas. It
is time for Edmonds to follow suit. In addition, Edmonds' Climate Action Plan calls strongly for
preservation of tree canopy in the strategies under Strategy EN-1 "Increase Carbon Sequestration."
By removing Big Red, not only is the tree canopy lost but a large amount of carbon will be released
into the atmosphere, further contributing to climate change. Big Red stands as a symbol of
Edmonds' natural history and our shared responsibility to protect it. I am asking you to advocate for
Landmark and heritage tree protection regulations for developed properties to prevent similar
Losses in the future. Pam Tauer Mayors' Climate Protection Committee, Chair Climate Advisory
Board, Member
Online Form 2025-03-17 08:00 PM(MST) was submitted by Guest on 3/17/2025 11:00:09 PM (GMT-
07:00) US/Arizona
FirstName Dave
LastName Miller
Email
CityOfResidence Shoreline
AgendaTopic Pop Up Foods Stands
Comments Afew weeks ago I made a dumb mistake and against my better judgement I ate at a
pop up food stand on Highway 99 and 220th (in front of Dick's). It was a Friday night and I came
back from work on the bus and walked by this place. I made the assumption that since it was on
Aurora Ave in broad view of all the people driving by, including the police, I assumed it was a legal
business. I ask the server how they were here, and I was told they had temporary permission from
the city to sell food. I assumed they told me the truth. I bought food for me and took some home to
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7.2.a
Edmonds City Council Public Comments — March 25, 2025
my wife. The next morning we both were deathly ill with severe stomach issues, throwing up, etc.
Neither of us have health insurance and could not afford to go to the hospital. For 3 days we were
both violently ill and there was nothing I could do. It wasn't until recently I saw on a Facebook site
group in Shoreline, people talking about this and other saying they got sick as well, and that this
was an illegal business! I was shocked that this business who was open many weekends, could
operate out in the open on Aurora Ave and no one does anything to stop it. I would hope you or the
police do something to stop this and keep these people from poising unsuspecting customers. I
have seen these places opening in front of Bank of America on Aurora Ave N and 205th St in
Shoreline, and I don't understand how the police don't immediately shut them down and arrest
them. They literally could kill or seriously injure someone.
Packet Pg. 101
7.3
City Council Agenda Item
Meeting Date: 03/25/2025
Outside Boards and Committee Reports
Staff Lead: Council
Department: City Council
Preparer: Beckie Peterson
Background/History
Outside Boards and Committee Reports will be submitted to the Received for Filing portion of the
agenda for last meeting of the month.
Staff Recommendation
N/A
Narrative
The Council is asked to review the attached committee reports/minutes from the following
organizations:
SnoCom 911
Edmonds Public Facilities District
Port of Edmonds
Snohomish County Tomorrow
WRIA8
Seashore Transportation
Community Transit
Attachments:
SNO911-Board-Agenda-20250320 (1)
PFD012325
Commission Meeting Minutes 2-10-25 - Port Of Edmonds
Commission Meeting Minutes 2-24-25 - Port Of Edmonds
_01222025-2334 SCT
WRIA8 Agenda Topics
Seashore Minutes - 03.07.2025
CT minutes February pdf
Packet Pg. 102
7.3.a
SNOHOMISH
COUNTY
SNOHOMISH COUNTY 911 BOARD OF DIRECTORS
BOARD MEETING AGENDA
March 20, 2025 at 8:30 a.m.
In Person Meeting
Location: SOUTH COUNTY FIRE — 12425 Meridian Ave South, Everett 98208
Commissioners Boardroom
Physical location: South County Fire, pursuant to RCW 42.30
1. Call to Order
A. Roll Call
B. Announcements
C. Public Comment Policy: Public Comments limited to 3 minutes on
discussion items related to agency business.
2. Public Comments
3. Approval of Agenda
4. Consent Agenda
A. Minutes from the February 20, 2025 Regular Board Meeting
B. February 2025 Blanket Voucher & Payroll Approval Form:
i. Checks 1079-1084, 19836-19995, for a total of $6,141,093.94
ii. Payroll Direct Deposit, in the amount of $1,540,316.05
5. Executive Session (if needed)
6. Old Business
A. New Radio System Transition
B. ILA Change for to support new SCEMSA
7. New Business
8. Reports
A. Agency Report
B. Radio Replacement Project (RRP)
C. Police TAC
9. Fire TACCommittee Reports
A. Finance Committee
B. Personnel Committee (no meeting)
C. Future Facility Committee (no meeting)
D. EMS Joint Task Force
Packet Pg. 103
7.3.a
E. Public Safety Technology Committee
F. County EESCS Committee (no meeting)
G. County ECSF Program Advisory Board (no meeting)
10. Good of the Order
11. Adjourn - The next meeting is scheduled for April 17, 2025
Packet Pg. 104
7.3.b
Edmonds Public Facilities District
Board of Directors Meeting
January 23, 2025
The Edmonds Public Facilities District Board hybrid meeting convened at 7:35 a.m. in the
Edmonds Center for the Arts Green Room, 410 4th Avenue North, Edmonds, and via Zoom.
EPFD Board Members Present ECA Staff Present
Ray Liaw, President Kathy Liu, Executive Director
Wayne Grotheer, Vice President Diana Ortega, Education & Comm. Engagement Dir.
Suzy Maloney
David Brewster Guests
Bill Willcock Neil Tibbott, City Council Liaison
ECA Board Members Present
David Schaefer, Immed. Past President
1. Call to Order
Board President Liaw called the PFD meeting to order.
• Attendance of those attending in -person for minutes.
2. Land Acknowledgement & Equity Statement
Board Member Brewster read the Land Acknowledgement & Equity Statement.
3. Agenda Review & Approval
BOARD VP GROTHEER MOVED TO APPROVE THE AGENDA. BOARD MEMBER BREWSTER
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
4. Board President's Comments
Board President Liaw congratulated the team on a successful Kidstock! on Saturday, recognized
Martin Luther King Jr. Day events in the community, and looked forward to upcoming Lunar New
Year events.
5. Public Comment
There were no public comments.
6. Consent Agenda
• Meeting Minutes
o November 20, 2024 Special Meeting
o November 21, 2024
o December 16, 2024 Special Meeting
• November & December 2024 Disbursement Reports
Edmonds Public Facilities District Board Draft Minutes
January 23, 2025
Page 1
Packet Pg. 105
7.3.b
Resolution for Executive Director Compensation
BOARD MEMBER BREWSTER MOVED TO APPROVE THE CONSENT AGENDA. BOARD VP
GROTHEER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
7. Old Business
• Prior Action Items Review
Ms. Liu reviewed progress on action items from the previous meeting and identified outstanding
items (see Action Items below).
• January Staff Report — Questions/Comments?
8. PFD Board Business
• Surplus Policy
Board President Liaw explained this is a standard policy for most public agencies that establishes
procedures for surplusing items, how to dispose of items, and a threshold for staff determination.
Thet threshold in the resolution is $2500, surplusing items above that threshold would require
board approval. The Admin & Finance Committee reviewed the resolution and recommended the
following revisions: change all reference to "Chief Financial Position (CFP)" to "executive director,"
and update the effective date to January 01, 2025.
BOARD VP GROTHEER MOVED TO APPROVE THE SURPLUS POLICY ON TO NEXT MONTH'S
CONSENT AGENDA. BOARD MEMBER BREWSTER SECONDED THE MOTION.
Board President Liaw requested staff provide the revised the resolution to the board prior to the
packet. Discussion followed regarding whether deferring approval will affect surplusing any items.
BOARD MEMBER BREWSTER MOVED TO AMEND TO UPDATE THE EFFECTIVE DATE OF THE
RESOLUTION, CHANGE ALL THE REFERENCES TO "CFP" TO "EXECUTIVE DIRECTOR," AND
REVISE THE RESOLUTION NUMBER. BOARD VP GROTHEER SECONDED THE AMENDMENT.
AMENDMENT CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
9. PFD Board Member Reports
• LEAD Conference
Board VP Grotheer reported on the Leadership Exchange in Arts and Disability (LEAD) 2024
conference that he and Director of Patron Experience Nicole Giordano attended and reviewed his
Top 10 takeaways
➢ Accessibility is a journey. There is no end point. Organizations need continued effort &
improvement by seeking opportunities to learn & do better.
➢ 25% of the US population has a disability
r The Americans with Disability Act (and related Washington state requirements) gives ECA
ongoing responsibilities to remove barriers to access, not just requirements triggered by
other capital projects.
Edmonds Public Facilities District Board Draft Minutes
January 23, 2025
Page 2
Packet Pg. 106
7.3.b
➢ We are at a similar organizational stage of addressing accessibility as many arts & culture
organizations. Focus areas and stage of development in each very widely
➢ There is a free online tool (www.ArtsAccessResources.org) developed specifically to
assess arts organizations for accessibility and help them plan next steps by Open Door
Arts (www.OpenDoorArtsMa.org), an organization in Massachusetts whose mission is to
increase access, participation, and representation of people with disabilities in the arts.
➢ We can take advantage of low-cost educational and networking opportunities in
accessibility in the arts, such as the Access/VSA network ($30/year) and future annual
LEAD conferences ($180 for remote attendance). Engagement with the Seattle Cultural
Accessibility Coalition may also be possible.
➢ There are more aspects of accessibility than we can work on at the same time at ECA.
We need to focus on certain areas
We can seek more engagement with the local disabled community over time.
➢ We can do more work on accessibility related communications (e.g. to patrons and
prospective patrons) and evaluate website accessibility in our pending new site.
➢ We can work on developing an accessibility culture at ECA, starting with staff and
volunteer
Board VP Grotheer relayed Ms. Giordano's takeaways: incorporate accessibility into everything
the organization does and keep reminding people about accessibility. Discussion followed
regarding the importance of extending the accessibility culture to both boards and a suggestion
for Board VP Grotheer to provide his takeaways to the ECA Board.
• Board Reports
Board VP Grotheer reported Ann McMahon is returning to the ECA Board and will take the lead
on the Universal Access Taskforce. He reported on the Facilities & Operations Committee: the
portable CO2 monitoring effort is ready to restart and volunteers will be trained. The batteries that
power the building's emergency lighting need to be repaired. A possible first project from the
Mithun study would be repairing the fly loft roof. The November fire marshal inspection found only
minor issues; a reinspection will be done this month.
Board Member Willcock reported the Rental Committee did not meet but as indicated in the staff
report, a tremendous amount of work occurring with over 10,000 patrons in the facility during
December. He extend his thanks to the team for their hard work.
Board Member Brewster reported on Kidstock! activities which were attended by over 3,000
people. He reported on efforts to update the Association of WA State PFDs' bylaws and charter.
He referred to Board President Liaw's email relaying information from the lobbyist about an
opportunity to testify at the House Finance Committee meeting and/or write to legislators related
to a bill Representative Ryu sponsored related to extending the PFD sales tax. He suggested
forwarding the email to ECA board members. Ms. Liu offered to share a brochure that the lobbyist
prepared.
Board Member Maloney relayed the Philanthropy Committee had a lengthy discussion regarding
the Gala format including a hybrid approach that would build on the success of last year's
performance and also include the silent action and a version of Raise the Paddle. The committee
will have further discussion regarding the format at next month's meeting. She recognized Director
of Development Amy Stagno for the development team's efforts in 2024.
Ms. Liu provided information regarding the Year End Campaign, shortfalls in Gala revenue, loss
of funding from the City of Edmonds, and Rick Steves' gift which is divided between CSO
Edmonds Public Facilities District Board Draft Minutes
January 23, 2025
Page 3
Packet Pg. 107
7.3.b
operations and development. Board Member Maloney reported on a $10,000 chamber music
grant and Ms. Stagno's approach to development which includes an annual calendar. Ms. Liu
reported on a $90,000 unrestricted estate gift, a portion of which will be applied toward the
Endowment Fund. As a result, the Endowment Policy will be activated and a subcommittee of the
Admin & Finance Committee formed to monitor investments. The remainder of the estate gift will
be split between 2024 and 2025 operations. The donor was very appreciative of the way the funds
will be used. Ms. Liu relayed Ms. Stagno plans to hold an estate planning event this fall.
Board President Liaw relayed the Steering Committee is monitoring the update of the
interlocal/partnership agreement between the EPFD and ECA; she anticipated the update will be
complete by year end.
10. Executive Director Update
• Programming/Outreach
o Ticket Sales Update
Ms. Liu reviewed the Ticket Sales report, highlighting sold out shows, marketing efforts for spring
shows. She commented on marketing and cross -promotional opportunities the team is exploring,
the addition of a performance at the end of May, and the continuing trend of late ticket purchases.
Planning is underway for the 2025/26 season and the team is looking ahead to the 2026/27
season which will be the ECA's 20th anniversary.
• Results of Past Patron Surveys
Ms. Liu referred to information included in the packet, explaining the survey was sent to 33,000
people on the mailing list and there were 710 responses. The survey includes questions about
patrons' experience and what they would like to see at ECA. As much of the ECA's audience is
in the older demographic, one of the audience development goals will be to target a younger
demographic. The ECA's audience is very heavily Caucasian which is not fully reflective of the
community indicating there is work to be done. Audiences like music, rock, jazz, folk and blues
and appreciate the overall programming. There is interest in more matinees and more musical
and theater performances. Responses to a survey done after Kidstock! indicated many were new
to ECA and parents between 40-50 with kids between 0 and 5 years old.
Board Member Brewster recommended the demographic question in future surveys include a
mixed race option. Discussion followed regarding next steps.
• Strategic Planning Update
Ms. Liu relayed EPFD Board VP Grotheer, ECA President Lindsay Geyer, Ms. Meagher and she
did second interviews with the finalists and narrowed their selection to one firm that has
experience in the arts. She is doing final due diligence this week and hopes to sign a contract
soon. Next steps include developing a work plan for the planning process which will be followed
by discovery and interviews. The Steering Committee will determine the makeup of the Project
Management Committee.
Ms. Liu reported on the Association of Performing Arts Professionals (APAP) that she and Talent
Buyer Greg Garcia attended, agents they met with and learning sessions she attended.
11. Associate Executive Director Update
Edmonds Public Facilities District Board Draft Minutes
January 23, 2025
Page 4
Packet Pg. 108
7.3.b
• Administrative
o Process for PFD Board Applications
Board President Liaw relayed Board Member Willcock's term will end in June and he does not
plan to renew. Discussion followed regarding the process for advertising the position, participants
on the interview panel, previous interview processes, and timing of the EPFD Board
recommendation to City Council and Council appointment. Board Member Willcock offered to
assist with onboarding a new board member.
o Board Member Terms
Board Member
ent Term Limit
Full Term Limit
Brewster
2028
Grotheer
2026
E12OC2]5lanning
2030
Liaw
to renew
2029
Maloney
2027
Willcock
2025 no planning to renew
Board President Liaw relayed the plan will be for Board VP Grotheer to take over as president in
June and the board will elect a new vice president. In the past, the vice president served in that
role for two years and becomes the president, but there can be flexibility such as an existing board
member serving as a caretaker VP for a year. Discussion continued regarding the process for
filling Board Member Willcock's position on the board.
• Finance Update
o Cash Flow
Ms. Liu relayed at yesterday's Admin & Finance Committee meeting, Ms. Meagher shared
concerns about cash flow, a situation that typically occurs at this time of year. She is analyzing
cash flow, looking at rental income in particular. The Admin & Finance Committee provided some
recommendations regarding invoicing and collections and front loading rental payments.
• Human Resources Update
o Hiring Update
Ms. Liu reported Box Office Manager Kennedy McDuffy has started work and the hiring process
is still underway for the Gift Officer position.
o Employee Handbook Update
Ms. Liu reported Ms. Meagher is updating the employee Handbook in partnership with All Things
HR to address compliance issues and incorporate elements of the union contract.
o IDEA Update
Ms. Liu reported at its next meeting, the IDEA Committee will be reviewing the Mclalwain Access
Fund and discussing the February 27 community reception. Board Member Brewster relayed a
revised draft of the equity statement is being circulated among committee members which he
anticipated would be discussed at the IDEA Committee meeting. He relayed concern with the new
administration's approach to IDEA and his plans to suggest the committee consider how to model
and express the organization's attitude toward IDEA.
Edmonds Public Facilities District Board Draft Minutes
January 23, 2025
Page 5
Packet Pg. 109
7.3.b
• Facilities
Facilities update provided by Board VP Grotheer during board member reports.
Board Member Brewster referred to a comment in the November 20, 2024 Special Meeting
minutes about the Admin & Finance Committee working on a statement of financial principles.
She, Corbin Loch and Matt Cox met to review a first draft of the principles developed by Mr. Cox.
Following further revisions, the Admin & Finance Committee will consider the principles at their
next meeting.
12. Department Head Presentation
Education and Community Engagement Director Diana Ortega provided an update regarding
Education and Community Outreach. She reviewed:
➢ School engagements
❖ Five 2024/2025 Education Matinees
➢ Creative Aging Division
❖ Dementia Inclusive
❖ Window to the Arts
➢ Six Pre -Show Talks
➢ Community Workshops
➢ Leadership Arts & Culture Networking Reception
➢ Summer Camps
❖ WICKED Musical Theater Summer Camp (July 21-25)
❖ Moana Jr. Musical Theater Summer Camp (July 28-Aug 1)
➢ Festivals/Events
❖ Kidstock!
Questions and discussion followed regarding positive comments heard at Kidstock! about the
variety and organization, diversity of the audience at Kidstock!, appreciation for the Kidstock!
team, and appreciation expressed by parents.
13. New Business
14. Adjourn
The meeting was adjourned at 8:58 a.m.
Next EPFD Board Meeting: Thursday, February 27, 2025 - 7:30 AM
ACTION ITEMS:
1. February EPFD Board Meeting
a. Mclalwain Access Fund
b. Approval of amended Surplus Policy Resolution on Consent Agenda
2. Provide amended Surplus Policy Resolution to EPFD Board prior to meeting packet
3. Provide LEAD conference takeaways to ECA Board
4. Provide email regarding bill in the legislature to extend PFD sales tax to ECA Board
Members
5. Send brochure created by lobbyist regarding extension of PFD sales tax to EPFD Board
Edmonds Public Facilities District Board Draft Minutes
January 23, 2025
Page 6
Packet Pg. 110
7.3.c
Port Commission of the Port of Edmonds Minutes of Regular
Meeting
February 10, 2025
COMMISSIONERS PRESENT
David Preston, President
Janelle Cass, Vice President
o
Selena Killin, Secretary
Q.
Steve Johnston
a�
Jay Grant
E
0
U
STAFF PRESENT
Angela Harris, Executive Director
W
0
Brandon Baker, Deputy Executive Director
m
Tsz Yan Brady, Director of Finance and Administration
0
N
Brittany Williams, Director of Economic Development
O
Brian Menard, Director of Facilities and Maintenance
Karin Michaud, Senior Office Manager
c
E
OTHERS PRESENT
Jordan Stephens, Port Attorney
I. CALL TO ORDER
President Preston called the meeting to order at 6:OOpm.
II. FLAG SALUTE
All those in attendance participated in the Pledge of Allegiance to the
American Flag.
III. ROLL CALL
Commissioner Johnston will be joining late. Commissioner Johnston
joined at 6:30pm.
IV. APPROVAL OF AGENDA
COMMISSIONER GRANT MOVED THAT THE AGENDA BE
APPROVED. COMMISSIONER KILLIN SECONDED THE MOTION,
WHICH CARRIED UNANIMOUSLY.
V. PUBLIC COMMENTS (Each comment shall generally be limited to
Packet Pg. 111
7.3.c
3 minutes or less and shall be limited to Port business)
There was no public comment given.
VI. CONSENT AGENDA
COMMISSIONER GRANT MOVED THAT THE CONSENT AGENDA
BE APPROVED TO INCLUDE THE FOLLOWING ITEMS.
COMMISSIONER CASS SECONDED THE MOTION, WHICH
CARRIED UNANIMOUSLY.
A. Approval of January 24 and January 27, 2025 Meeting Minutes
B. Approval of Payments in the amount of $342,023.59
VII. POSSIBLE ACTION
A. Committee Liaison & Assignments
COMMISSIONER KILLIN MOVED THAT THE COMMISSION
APPROVE THE 2025 COMMITTEE ASSIGNMENTS AS STATED IN
THE COMMISSION MEETING, PORT OF EDMONDS 2025
COMMITTEE ASSIGNMENTS. COMMISSIONER GRANT
SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
B. Approval of Contract No. 2025-525 for Your Part-time Controller in
the amount of $200,000.
COMMISSIONER CASS MOVED THE COMMISSION APPROVE
CONTRACT NUMBER 2025-525 FOR YOUR PART-TIME
CONTROLLER IN THE AMOUNT OF $200,000 FOR FINANCE
CONSULTING SERVICES. COMMISSIONER KILLIN SECONDED
THE MOTION, WHICH CARRIED UNANIMOUSLY.
VIII. INFORMATION
A. 4th Quarter and Annual Marina Operations Report
Deputy Executive Director Baker reviewed the 4th quarter and annual
marina operations reports.
B. Audit Exit Report Review
The Office of the Washington State Auditor (SAO) completed the
audit of the Port of Edmonds 2022 and 2023 Accountability and
Financial Statement audits in January 2025. The Port of Edmonds
received a clean audit. Director Brady reviewed the results with the
Commission.
IN/ �ni�nvcu�n
Packet Pg. 112
1n. VV%JMM.1nvr
7.3.c
A. Budget Planning Discussion
Director Brady reviewed the following 2026 budget planning topics
and presented staff recommendations for each.
• Discussion on whether to include a 3-to-5-year financial outlook in
the annual budget. The Commission determined that this was not
necessary in 2026 given we're updating the 20-year financial forecast
and capital plan.
0
CL
• Discussion about the Port's pricing model (CPI + 1%) for Permanent
r
Moorage and Dry Storage tenants — this topic will come before the
E
Commission for a motion on February 24.
�j
• Discussion regarding annual salaries and wages increase (CPI +
Merit) — this topic will come before the Commission for a motion on
W
February 24.
m
B. Administration and Maintenance Building Commercial Space
Executive Director Harris reviewed the history of the commercial
space recommendation by staff and the subsequent Commission
actions that brought this topic to the agenda. She reiterated that the
staff recommendation is to maintain part of the space for port use and
lease the remaining portion for commercial use.
COMMISSIONER GRANT MOVED THE COMMISSION DIRECT
STAFF TO MOVE FORWARD WITH LEASING THE COMMERCIAL
AND MAINTENANCE BUILDING SPACE EXCEPT FOR THE
AMOUNT NEEDED FOR THE MAINTENANCE SHOP BUMP -OUT.
COMMISSIONER CASS SECONDED THE MOTION, WHICH
CARRIED BYA3-1-1 VOTE. COMMISSIONERS PRESTON, CASS,
AND GRANT AYE, COMMISSIONER KILLIN NAY AND
COMMISSIONER JOHNSTON ABSTAINED.
X. EXECUTIVE SESSION
There was no Executive session.
XI. ADJOURNMENT
The Commission meeting was adjourned at 8:44pm.
Selena Killin,
Port Commission Secretary
Packet Pg. 113
7.3.c
TAGS: 2025 Port of Edmonds Commission Meeting Minutes,
Administration and Maintenance Building Commercial
Space, Approval of Contract No. 2025-525 for Your Part-
time Controller in the amount of $200000., Budget Planning
Discussion, Committee Liaison & Assignments, Discussion
about the Port's pricing model, Discussion regarding annual
salaries and wages increase
Packet Pg. 114
7.3.d
Port Commission of the Port of Edmonds Minutes of Regular
Meeting
February 24, 2025 6:00pm
COMMISSIONERS PRESENT
President David Preston
Vice President Janelle Cass o
Q.
Secretary Selena Killin
a�
Steve Johnston
Jay Grant E
0
U
STAFF PRESENT
W
Angela Harris, Executive Director
0
Brandon Baker, Deputy Executive Director m
0
Tsz Yan Brady, Director of Finance and Administration N
Brittany Williams, Director of Economic Development O
Brian Menard, Director of Facilities and Maintenance
OTHERS PRESENT
Jordan Stephens, Port Attorney
Will Chen, City of Edmonds Councilmember
John Brock, Town of Woodway Councilmember
I. CALL TO ORDER
President Preston called the meeting to order at 6:00pm.
II. FLAG SALUTE
All those in attendance participated in the Pledge of Allegiance to the
American Flag.
III. ROLL CALL
All the Commissioners are present.
IV. APPROVAL OF AGENDA
Commissioner Cass Moved that the Agenda be approved.
Commissioner Johnston seconded the motion, which carried
unanimously.
V. PUBLIC COMMENTS (Each comment shall generally be limited to
3 minutes or less and shall be limited to Port business)
There was no public comment given.
Packet Pg. 115
7.3.d
- %�i iai icy iviau i iyi ci i i,vi i ii i ici ncu vi i u is uac Vi %..r i I i iu iVi i i iai ii is
rates and the cost of boating.
• Mike Steinke commented on two topics: dock carts and drive aisle
access for 15- minute loading/unloading.
VI. CONSENT AGENDA
Commissioner Cass moved that the consent Agenda be approved to
include the following items, which item A being moved to Item D
under possible Action. Commissioner Johnston seconded the motion
which carried unanimously.
A. Approval of February 10, 2025 Meeting Minutes- TAKE OFF
B. Approval of Payments in the amount of $286,084.46
VII. CITY OF EDMONDS AND WOODWAY REPORTS
• Councilmember Brock provided an update on the agreement with
WIRA8 and he stated he will be the Port's 2025 designated Port
representative for the Town of Woodway.
• Councilmember Chen provided an update on the RFA community
meetings.
VIII. POSSIBLE ACTION
A. Authorization for Continued Use of CPI + 1% for Marina Rates for
Budget Planning
Commissioner Grant made the motion, Commissioner Johnston
seconded the motion.
B. Authorization for CPI Range + Merit for Annual Staff Salary
Adjustments for Budget Planning
Commissioner Killin made the motion, Commissioner Cass seconded
the motion.
C. Resolution No. 25-01 Confirming Schedule and Location of
Meetings for the Remainder of 2025
Commissioner Cass moved to approve the Resolution 25-04,
Commissioner Johnston seconded the motion.
D. Approval of February 10, 2025 Meeting Minutes
Commissioner Cass moved that the approval of the February 10,
Packet Pg. 116
7.3.d
2025 meeting minutes be approved. Commissioner Johnston
seconded the motion.
IX. EXECUTIVE DIRECTOR'S REPORT
The Executive Director provided an update on Real Estate goal #RE1
and explained that in the next meeting a quarterly update on the
strategic goals will be provided. She also provided a government
affairs update.
X. COMMISSIONER'S COMMENTS AND COMMITTEE REPORTS
• Commissioner Grant provided a legislative overview, an update on
the City of Edmonds housing discussion, and referenced he will be
joining the AAPA Navigation Committee.
• Commissioner Cass provided an overview of her attendance at the
WPPA Port Legislative Day in Olympia.
• Commissioner Killin provided an overview of her attendance at the
WPPA Port Legislative Day in Olympia. She also proposed that the
Commission request staff to research posting the Port Commission
meeting recordings on the website.
• Commissioner Johnston provided an overview of the February 7
SAO audit exit interview as well as his meetings with Bruce Owensby,
an Edmonds based planner. He also noted that it would be ideal if a
Commissioner could attend the March 3 Edmonds Civic Roundtable
meeting where the Marsh history will be discussed. He also provided
his notice that effective March 30, 2025 he will be retiring as Port
Commissioner.
• Commissioner Preston discussed the insights he received from the
meeting with Bruce Owensby and mentioned there would be an
Economic Development Committee that he and Commissioner Killin
will sit on.
XI. EXECUTIVE SESSION E
s
Port Attorney Stephens announced the Port of Edmonds Commission
will move into Executive Session pursuant to RCW 42.30.110(1)(g) at Q
7:20pm and will last 30 minutes. The Executive Session will conclude
at 7:50pm and at the conclusion, the Commission will return to the
regular Commission meeting and adjourn the meeting with no related
announcements or actions taken.
Packet Pg. 117
7.3.d
I IIU %-Ul 1 II 1 IIJJIUII IULUI IIUU LU 11 IU IC; UIQI %.iUl 1 II 1 IIJJIUI I II IUULII ly Ql
7:50pm and extended the meeting for 10 minutes. The Executive
Session will conclude at 8:OOpm and at the conclusion, the
Commission will return to the regular Commission meeting and
adjourn the meeting with no related announcements or actions taken.
The Commission returned to the regular Commission meeting at
8:OOpm and adjourned the meeting with no related announcements or
actions taken.
XII. ADJOURNMENT
The Commission meeting was adjourned at 8:OOpm.
Selena Killin,
Port Commission Secretary
TAGS: 2025 Port of Edmonds Commission Meeting Minutes,
Authorization for Continued Use of CPI + 1% for Marina
Rates for Budget Planning, Authorization for CPI Range +
Merit for Annual Staff Salary Adjustments for Budget
Planning, Resolution 25-04
Packet Pg. 118
7.3.e
Snohomish County
Tomorrow
i
A Collaboration e6 Governments
EXECUTIVE COMMITTEE
Thursday, January 8, 2025
Online via Zoom
12:00 — 1:15 p.m.
Meeting Minutes
Participating Members:
Bryan Wahl
City of Mountlake Terrace, Vice -Chair
Russ Wright
City of Lake Stevens, PAC Co -Chair
Josh Dugan
Snohomish County Executive's Office
Doug McCormick
Snohomish County, ICC Co -Chair
Paul Ellis
City of Arlington, MAG Co -Chair
Nate Nehring
Snohomish County Council, Co -Chair
Brett Gailey
City of Lake Stevens, Co -Chair
Rob English
City of Edmonds, ICC Co -Chair
Kate Nesse
CAB Co -Chair
Other Attendees/Presenters:
Ann Larson SCT Manager, Snohomish County PDS
Robert Feldstein Cedar River Group
U
1. Call to Order: N
Brett Gailey called the meeting to order at 12:01 p.m. M
2. Roll Call:
Attendance noted as shown above.
3. Approval of Minutes
December meeting Cancelled. No minutes.
4. Treasurer's Reports
The November financials reflects 11/12 the annual revenue which is comprised of dues invoiced back
in January. Miscellaneous revenue was received for the $35 per ticket revenue from the General
Assembly in December. The total amount received from ticket revenue was $2,520. This revenue
assisted in covering the cost of the meeting room rental and food provided at the event.
5. Action Items (5 min.)
1. Approve the agenda for the 1/22/25 Steering Committee
Bryan Wahl made a motion to approve the 3/26/25 agenda. Josh Dugan seconded, and the motion
passed unanimously.
6. Updates/Discussion
1. SCT General Assembly
o Debrief
Larson and Feldstein held a discussion with the committee about the General Assembly.
o SCT Exploratory Committee Structure
Packet Pg. 119
2. Reminder Election of Officers: 2/26/25 Steering Committee meeting (Co -Chairs & Vice Chairs)
7.3.e
7. Go -Round
9. Next Meeting
February 5, 2025, 12:00 p.m. — 1:15 p.m.
10. Adjournment
Brett Gailey adjourned the meeting at 12:24 p.m.
U
N
Packet Pg. 120
7.3.f
'IN ASH1N AGENDA
Lake Washington/Cedar/Sammamish Watershed
WRIA 8 Salmon Recovery Council
° Thursday, March 20, 2025, 2:00-4:15PM
LU
v y Virtual Meeting Using Zoom
1
%P��
*See bottom of agenda for meeting link and other connection information
MA M 1 S'A 4P
Meeting
Packet Pa e
1. Welcome and Review Participants Vanessa Kritzer, Chair
Councilmember, City of Redmond
2. 1 Public Comment I I Vanessa Kritzer
3. Consent Agenda: Vanessa Kritzer
• Approval of Meeting Notes for January 16, 2025 3
4. Updates & Good of the Order Jason Mulvihill -Kuntz,
Announcements 9 WRIA 8 Salmon Recovery Manager
WRIA 8 partners
5. Review Salmon Recovery Council Operating Jason Mulvihill -Kuntz
and Commenting Guidelines (Information/Decision)
Review and discuss the Salmon Recovery Council operating
guidelines and guidance for commenting on issues and/or
endorsing projects and programs.
Consider approval of staff recommended revisions.
6. 1 State Legislative Priorities Update (Information)
Hear an update on the status of salmon related policy
legislation being tracked by WRIA 8, as well as outreach efforts
to support budget and policy priorities, including WRIA 8 SRC
letters to state legislators and Gov. Ferguson.
7. Approval of Federal Priorities Letter to
Congressional Delegation (Decision)
24
Jason Mulvihill -Kuntz
34 1 WRIA 8 Legislative
i Subcommittee members
Consider approval of a draft letter to the Washington state 42
Congressional delegation urging support for WRIA 8 Salmon —
Recovery Council's Fiscal Year 2026 federal salmon recovery
priorities. Note, the WRIA 8 Legislative Subcommittee has
reviewed the draft letter and recommends SRC approval.
Jason Mulvihill -Kuntz
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8.
Artificial Light at Night Outreach and
Education (Information)
WRIA 8 staff, King Conservation District and Mid Sound
Fisheries Enhancement Group will share an update on the
status of artificial light at night studies, efforts to raise
awareness among local governments and shoreline residents
about the problem of artificial light at night, and the
development of a toolkit to provide technical assistance.
9. � Adjourn
Mary Ramirez,
WRIA 8 Technical Coordinator
Rosa Mendez -Perez,
King Conservation District
Piper Hansen,
Mid Sound Fisheries Enhancement
Group
Next Meeting: May 15, 2025, 2:00-4:15PM (Virtual meeting)
Join Zoom Meeting
https://us02web.zoom.us/I/81065225951?pwd=rl9QT5lVgOKxSoOWebiFphyrE7XsL4.1
Meeting ID: 810 6522 5951
Passcode: 046543
TIPS FOR CONNECTING TO ZOOM
3:25-4:1!
4:15
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Even if your computer has a microphone, have a phone handy and be prepared to use the call -by -phone
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Packet Pg. 122
7.3.f
WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference I January 16, 2025, 2:00 pm — 4:15 pm
Members Present
#
Name
Affiliation
1)
Councilmember (CM) Vanessa Kritzer, Chair
City of Redmond
2)
CM Carston Curd, Vice Chair
City of Bothell
3)
CM Michelle Dotsch
City of Edmonds
4)
Dana Zlateff
City of Everett
5)
CM Amy Falcone
City of Kirkland
6)
CM Tracy Furutani
City of Lake Forest Park
7)
CM Lisa Anderl
City of Mercer Island
8)
CM Valerie O'Halloran
City of Renton
9)
CM Roisin O'Farrell
City of Sammamish
10)
CM Maritza Rivera
City of Seattle
11)
CM Annette Ademasu
City of Shoreline
12)
CM Ted Frantz
Town of Hunts Point
13)
CM John Brock
Town of Woodway
14)
John Sherman
The Boeing Company
15)
Corinne Helmer
Cedar River Council
16)
Larry Reymann
Environmental Science Center
17)
Larry Franks
Friends of the Issaquah Salmon Hatchery (FISH)
18)
Kirstin Haugen
King Conservation District
19)
Michelle Clark
King County Flood Control District
20)
Bill Derry
Pilchuck Audubon Society
21)
Eric Adman
Sno-King Watershed Council
22)
David Kyle
Trout Unlimited
23)
Cleo Neculae
Washington State Department of Ecology
24)
Stewart Reinbold
Washington State Department of Fish and Wildlife
Alternates Present
25)
CM Jeanne Zornes
City of Bothell
26)
Meiring Borcherds
City of Mukilteo
27)
Mayor Karen Howe
City of Sammamish
28)
Martha Neuman
City of Seattle
29)
Steven Schauer
King County Flood Control District
30)
Tracy Banaszynski
Mid Sound Fisheries Enhancement Group
31)
Josh Thompson
Snohomish County
32)
David Bain
Sno-King Watershed Council
33)
Mike Krautkramer
Washington Association of Sewer and Water Districts
Other Attendees
34)
Eric La France
City of Bellevue
35)
Lacey Jane Wolfe
City of Bellevue
36)
Janet Geer
City of Bothell
37)
Allen Quynn
City of Issaquah
38)
Richard Sawyer
City of Kenmore
39)
Rachel Konrady
City of Kirkland
40)
Peter Holte
City of Redmond
41)
Kristina Lowthian
City of Renton
42)
Toby Coenen
City of Sammamish
43)
Gavin Haines
City of Seattle
44)
Kyle Iron Lightning
City of Seattle
45)
Alison Agness
King County
1 Packet Pg. 123
7.3.f
WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference I January 16, 2025, 2:00 pm — 4:15 pm
46)
Denise Di Santo
King County
47)
Danielle Devier
Green Seattle Partnership
48)
Rosa Mendez -Perez
King Conservation District
49)
Natasha Kacoroski
Friends of the Issaquah Salmon Hatchery (FISH)
50)
Pete Lundberg
U.S. Army Corps of Engineers
51)
52)
Maria McNaughton
Washington State Department of Fish and Wildlife
53)
Whitney Neugebauer
Whale Scout
54)
Carrie Byron
WRIA 8 Projects and Funding Coordinator
55)
Renee Leichliter
WRIA 8 Administrative Coordinator
56)
Jason Mulvihill -Kuntz
WRIA 8 Salmon Recovery Manager
57)
Mary Ramirez
WRIA 8 Technical Coordinator
I. Welcome and Introductions - Councilmember (CM) Kritzer, Chair, called the January 16, 2025
Salmon Recovery Council (SRC) meeting to order. Chair Kritzer welcomed everyone and
established quorum by conducting roll call.
II. Public Comment: No public comment.
III. Consent Agenda: SRC meeting minutes from the November 21, 2024 meeting were discussed
No edits were received prior to this meeting.
Action: The SRC voted unanimously to approve the November 21, 2024 meeting minutes.
IV. Updates & Announcements —Jason Mulvihill -Kuntz, WRIA 8 Salmon Recovery Manager
• Jason reminded the Salmon Recovery Council (SRC) that WRIA 8 remains an active
partner at the regional level to the Puget Sound Salmon Recovery Council (PS SRC) and
thanked Councilmember Ted Frantz and Deputy Mayor Melanie O'Cain for their
participation as WRIA 8 representatives. Recent meetings focused on regional planning
and an addendum to the Puget Sound Salmon Recovery Plan to reflect best approaches
and implementation targets for that work, developing legislative priorities, and more.
Councilmember Frantz noted that there has been quite a bit of turnover in the
legislature in Olympia, so Puget Sound Partnership is working to bring new members up
to speed on salmon recovery priorities.
• Jason welcomed back Carrie Byron who rejoined the WRIA 8 staff team as the WRIA 8
Projects and Funding Coordinator at the start of this year.
• Carrie provided an update on the 2025 grant round and shared information about
notices of intent (NOls) to apply that have already been received and total $8,984,314 in
requested funding. Full applications for Cooperative Watershed Management (CWM)
grants are due March 7t" and Salmon Recovery Funding Board (SRFB) grants are due
March 14t". Site visits and presentations will take place in March and April for the grant
review committee, who will then review applications and make funding
recommendations to the SRC in May for decision. If anyone is interested in being part of
the grant review committee, please reach out to Carrie.
• Jason thanked the Army Corps of Engineers for their help organizing a tour of the
dewatered Ballard Locks in December that several WRIA 8 partners participated in.
• The SRC membership list has been updated and representation can be reviewed on the
WRIA 8 website. Reach out to Jason or Renee with any updates.
• Larry Reymann shared that about 4,500 sockeye were counted on the Cedar River and a
little more than 4.5 million eggs were collected. Chinook return was better than the last
Packet Pg. 124
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WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference I January 16, 2025, 2:00 pm — 4:15 pm
2 years, but still below overall 10-year average, a little less than half were hatchery
Chinook, which is significantly higher than WRIA 8's goal to have less than 20% of
Chinook on the Cedar River spawning grounds be hatchery fish. [WRIA 8 clarification:
Chinook return to the Cedar River was nearly identical to last year (2023) but below the
previous year (2022).]
• Natasha Kacoroski shared over the course of three days, 11 Friends of the Issaquah
Salmon Hatchery (FISH) volunteers put in 60 hours to support WDFW staff with ponding
2,299,884 juvenile Chinook (moving from incubation trays to raceways).
V. 2024 Partner Satisfaction Survey Results (Information) — Renee Leichliter and Jason Mulvihill -
Kuntz, WRIA 8 staff
Renee presented the results of the client survey that was administered at the November Salmon
Recovery Council meeting. This survey is done annually to provide feedback to King County, as
service provider, to the WRIA 8 Salmon Recovery Council, on the services provided by the WRIA
8 team during the prior year.
VI. Approval of 2026-2035 WRIA 8 Interlocal Agreement (Decision) —Jason Mulvihill -Kuntz, WRIA 8
Salmon Recovery Manager
Jason shared the final clean version of the draft Interlocal Agreement (ILA) and reminded the
SRC of the ILA review and approval timeline and schedule. With SRC approval of the ILA, Jason
will work with each ILA partner jurisdiction to schedule approval and signature of the ILA by the
end of September. Jason shared a fact sheet highlighting accomplishments in the watershed
over the past 10 years of the current ILA. This is intended to provide background for all WRIA 8
partners and to support partner jurisdictions communicating the work of WRIA 8 SRC during
consideration of approval of the ILA by their city/county councils.
Action: The SRC voted unanimously to approve the 2026-2035 WRIA 8 Interlocal Agreement as drafted
for Council review.
VI I. Legislative Priorities Update and Letter to State Legislators (Decision) —Jason Mulvihill -Kuntz,
WRIA 8 Salmon Recovery Manager
Jason presented a budget tracking document summarizing the funding levels for priority state
Capital Budget funding programs and Operating Budget funding requests. Jason highlighted an
operating budget request in WDFW's Operating Budget request that would carry forward work
on predator control in Lake Washington. This request was not funded in the Governor's budget
so support for it will be a priority message to share with legislators. Chair Kritzer noted the
Community Forest Program, which supports acquisition of forest lands, received lower funding
than expected in the Governor's budget. She expects several environmental groups will
advocate for increasing funding for this program during the legislative session.
A coalition of salmon recovery groups is convening for "Salmon Day in Olympia" on February
5th,and several members of the WRIA 8 Legislative Subcommittee are planning to participate to
share WRIA 8 priorities with legislators. If you are interested in attending Salmon Day or joining
the Legislative Subcommittee reach out to Jason.
Packet Pg. 125
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WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference I January 16, 2025, 2:00 pm — 4:15 pm
Jason presented a draft letter from the SRC to state legislators, sharing WRIA 8's 2025-2027
state budget and policy priorities. Jason noted the draft letter was reviewed and is being
recommended for approval by the WRIA 8 Legislative Subcommittee. It is similar to the WRIA 8
SRC letter sent to the Governor at the end of last year.
Dkriittinn-
• CM Frantz asked if actual numbers of salmon could be included on the presented fact
sheet, noting the status of salmon populations is the most asked question of by local
elected officials. Jason clarified it is difficult to include since you can't tie fish returning
to any one specific action or actions, but that WRIA 8 staff would work to develop a fact
sheet with the status of the watershed's Chinook population
• Larry Franks asked if changes to the Governor's budget are expected given the change in
Governor? Jason said he is unsure. Chair Kritzer shared she heard the legislature intends
to use Governor Inslee's budget as the draft and take input from the new Governor on
his priorities to make any updates.
• CM Frantz and CM O'Halloran noted some needed updates to the Cc: list. Jason said
those changes would be made to the final letter.
Action: The SRC voted unanimously to approve the 2025 legislative priorities and draft letter to state
legislators with the noted revisions to the Cc: list.
Vill. Letter to NOAA-Fisheries on the Biological Opinion for Operations and Maintenance of the
Lake Washington Ship Canal and Ballard Locks (Decision) — Mary Ramirez, WRIA 8 Technical
Coordinator
Mary presented a draft joint letter from Long Live the Kings and WRIA 8 SRC to be sent to NOAA-
Fisheries. This letter has been drafted to include information and resources on topics affecting
salmon survival as part of developing the Biological Opinion (BiOp) for the operation and
maintenance of the Ballard Locks. The most recent BiOp expired more than a decade ago. The
letter outlines key operation and maintenance issues at the Ballard Locks and Lake Washington
Ship Canal that impact the health and survival of Chinook populations and other salmon species
in WRIA 8 and provides new best available science resources and management
recommendations on these issues. The draft letter acknowledges the Tribes in the watershed
have not reviewed or endorsed this letter. The draft letter has been shared with the
Muckleshoot Tribe and Suquamish Tribe.
The main messages of the letter are:
• Operations of the Ballard Locks adversely affect critical salmon habitat conditions in the
full extent of the Ship Canal.
• High water temperatures and low dissolved oxygen have been a problem in the Ship
Canal for the last decade and are worsening.
• The Ballard Locks is a regional hotspot for pinniped predation on salmon and
management actions should be considered.
4 Packet Pg. 126
7.3.f
WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference I January 16, 2025, 2:00 pm — 4:15 pm
Jason explained that provisional approval of the letter as presented is being sought today to so it
can be ready to send, but also allow for incorporating any comments received from tribes in the
watershed.
Discussion:
• CM Frantz noted that tribes have supported being able to hunt pinnipeds and asked if
this should be added to the letter as a pinniped management strategy? Jason said that
portion of the letter was drafted to specifically reflect the recommendations report
from the pinniped predation workshop.
Action: The SRC voted unanimously to provisionally approve the draft letter with suggested amendments
to NOAA Fisheries.
IX. Salmon Returns (Information) — Mary Ramirez, WRIA 8 Technical Coordinator
Mary shared an update and information on 2024 salmon returns in WRIA 8. The two primary
sources of information for this presentation today come from the Ballard Locks counts and
spawner and redd surveys.
For Chinook, the Cedar population is represented by fish returning to spawn in the Cedar River,
and 643 were counted in 2024 and only 53% of those were natural origin fish. The Sammamish
population is represented by the fish returning to index reaches in Bear Creek/Cottage Lake
Creek, and Lower Issaquah Creek, and 2,340 were counted in 2024 with over 90% of those being
hatchery fish. This data is preliminary and still subject to review and approval by Co -Managers
(tribes and WDFW), though it is not expected to change much. The 2024 estimate of total
natural spawners is very similar to the 2023 estimate, but both years unfortunately represent a
decline from the 5 and 10-year averages. Percentages shift every year but in recent years there
is a consistent gap between counts reported at the Ballard Locks and spawner and hatchery
count totals. In 2024, there is a 41% gap, that is unaccounted for, between fish counted at the
Locks and the spawning ground numbers. Potential reasons for this gap include disease and
freshwater mortality, issues with the count methodology, and fish going through the Locks
multiple times, or "recycling," leading to over counting.
2024 return information for other WRIA 8 salmon species:
• Sockeye — Ballard Locks count was 23,188. Cedar River spawner count was 4,497. The
percent of fish ending up in the Cedar River has declined dramatically. Experts believe
the primary reasons are juvenile predation by predatory fish, warm water, and higher
disease rates.
• Coho — Ballard Locks count was 19,211. Hatchery return count was 5,424. It is difficult to
estimate natural escapement given the many creeks and streams coho spawn in, but
Locks and hatchery numbers were in line with 10-year averages.
• Chum — A boom year! Chum don't go through the Ballard Locks, but return to coastal
streams. In Pipers Creek, 3,033 were counted at Carkeek Park, this is more than three
times the previous record high set in 2022.
• Kokanee — More than 8,200 have been counted, which is a dramatic improvement over
recent year. King County biologists suggest the sharp increase is the result of several
Packet Pg. 127
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WRIA 8 Salmon Recovery Council (SRC) Meeting Notes
Zoom Video Conference I January 16, 2025, 2:00 pm — 4:15 pm
actions that include restoring access to historic habitat and adaptive management of a
hatchery supplementation program.
Discussion:
• CM Frantz asked if the Muckleshoot Tribe report the fish caught in Lake Washington and
do those numbers go into these statistics? Mary clarified she's unsure if there has been
a fishery in Lake Washington. Jason said there was a coho fishery recently, but it was the
first in quite some time, and the Muckleshoot Tribe has forgone their fishery on Chinook
for many years due to low abundance. Mary noted it would be an additional metric to
report, since it wouldn't be seen on the spawning grounds, and it wouldn't have been a
factor in 2024. Any incidental Chinook take from a fishery would not account for the
large gap in returns.
• David Bain asked what kind of monitoring is done to figure out how many fish are being
double counted? Mary clarified the WRIA 8 Technical Committee and other partners are
interested in looking into that more, but it is difficult to pinpoint what improvements
need to be made or what is causing it.
• CM Ademasu asked what examples of disease have been observed? Dave Kyle shared
that Trout Unlimited has been exploring a myxozoan parasite over the last few years,
which are more prolific when water temperatures increase. They release spores into the
water that get into salmonids through their gills and settle in their lungs and guts. Trout
Unlimited has identified hot spots for these parasites in the watershed.
• Larry Reymann noted that pre -spawn mortality was lower for sockeye this year, but
there were lower numbers of fish at sites that usually have high numbers. Mary added
that Chinook surveys indicated unusually high rates of pre -spawn mortality early in the
surveys but slowed down as temperatures cooled.
Next Meeting: Chair Kritzer adjourned the meeting and noted the next SRC meeting is March 20, 2025,
from 2:00 p.m. — 4:15 p.m., and will be held virtually.
6 Packet Pg. 128
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11As"I
WRIA 8 Updates and Committee Reports
n o
T W
y n March 20, 2025
9M4f4 M 1 SN 4%
Puget Sound Regional Update — The Puget Sound Salmon Recovery Council (PS SRC) last
met on January 23, 2025. The meeting focused on:
o Approval of Nominating Committee recommendation to add the Regional Fisheries
Enhancement Groups as a new member
o Update on state legislative session and Puget Sound recovery priorities
o Approval to recommend the Puget Sound Leadership Council approve the 20
actions selected for the Puget Sound Salmon Recovery Plan Addendum 2025-27
Implementation Plan
o Presentation from Nisqually Watershed on recent discovery of native Nisqually fall
Chinook population thought to be extinct due to habitat degradation, overfishing,
and other impacts
o Update on the strategy to support 10-year watershed chapter updates
o Presentation on the Healthy Environment for All (HEAL) Act and assessment of the
Puget Sound Acquisition and Restoration grant program
The PS SRC meets next virtually on March 27, 2025. Melanie O'Cain, Kenmore Deputy
Mayor, and Ted Frantz, Hunts Point Councilmember, represent the WRIA 8 Salmon
Recovery Council on the PS SRC. Jason Mulvihill -Kuntz attends as a WRIA 8 staff alternate.
The South Central Action Area Caucus (Local Integrating Organization (LIO)) has not met
since the January WRIA 8 SRC meeting. The LIO next meets on April 2 to discuss
accomplishments during the past 25 years of salmon recovery. Jason Mulvihill -Kuntz
attends the LIO to represent WRIA 8.
• WRIA 8 Interlocal Agreement (ILA) approval and signature — The Salmon Recovery Council
approved the final ILA at the January meeting. WRIA 8 staff are working with individual ILA
parties to approve and sign the ILA by September 30. As of the March meeting several
partners have approved and signed the ILA, and several others have approval scheduled
with their city/county council in the coming months. Unfortunately, the City of Clyde Hill
notified WRIA 8 staff they are unable to continue their participation in the ILA due to
financial reasons, but we are hopeful they will be able to rejoin in the future. Their letter of
termination is included in the meeting packet.
To support approval of the ILA, WRIA 8 staff have developed two information sheets (see
meeting packet): 1) summarizing accomplishments during the current ILA (through 2024),
and 2) summarizing the status of the watershed's Chinook salmon populations and the
science foundation for recovery.
2025 Grant Round and funding update —The 2025 grant round is in full swing. Our
Cooperative Watershed Management grant proposals were due on March 71" and we
received 35 full applications totaling almost $5.2 million. We started our virtual
Packet Pg. 129
7.3.f
presentations for Outreach and Education and Monitoring and Assessment proposals this
week and will conduct site visits and presentations for Habitat and Riparian proposals next
week. SRFB applications were due on March 14tn and we anticipate 3 new applications and
one cost increase request. Those site visits are April 3rd. Our Grant Review Committee
members will be meeting to prepare funding recommendations later this month and we will
bring you those at the May meeting.
• Letter to NOAA Fisheries regarding recommendations for consideration in Biological
Opinion for the operation and maintenance of the Ballard Locks — At the January meeting,
the Salmon Recovery Council approved sending a joint letter with Long Live the Kings to
NOAA Fisheries urging consideration of adverse effects to salmon caused by operations of
the Ballard Locks in development of the Biological Opinion addressing operations and
maintenance of the Lake Washington Ship Canal. The letter in the meeting packet was sent
to NOAA Fisheries on February 6.
Celebration of 25 years of salmon recovery — This year marks the 25' year of collaborative
salmon recovery efforts in WRIA 8 in response to the 1999 listing of Chinook salmon as
threatened under the Endangered Species Act. Staff from salmon recovery watershed
groups, including WRIA 8, are discussing the idea of a cross -watershed celebration event in
the fall, possibly to coincide with the completing the signing of the new interlocal
agreements demonstrating the shared commitment to continue our collective salmon
recovery efforts for another 10 years. WRIA staff are interested in feedback and input from
partners on content, timing, venue, etc. Stay tuned for opportunities to provide input!
WRIA 8 E-News —The February edition of the WRIA 8 E-news included the following topics
and updates: Salmon Day in Olympia, partner project and program updates, media stories
related to salmon, upcoming events in the watershed and volunteer opportunities, and
notice of recent funding opportunities. The next edition is scheduled for February. Please
submit proposed topics to Renee Leichliter (rleichliter@kingcounty.gov) by April 121n
WRIA 8 Committee Reports
Implementation Technical Committee —The Implementation Technical Committee (ITC) March
meeting focused on the WRIA 8 riparian restoration and protection recovery strategy. The ITC
heard an overview from King County on the recently updated Best Available Science report and
how the science on riparian function and buffers informs recovery planning. Three partner
organizations shared snapshot presentations on riparian work currently underway in the
watershed and then WRIA 8 staff led a discussion on what is working and what is needed to
advance the riparian recovery strategy. The next ITC meeting will be on May 14tn
Legislative Subcommittee — The Legislative Subcommittee met on January 24, February 7,
February 14, and March 7 to discuss the state legislative session, review the status of budget
priorities, discuss the status of relevant policy legislation, and discuss legislative advocacy and
communication opportunities. Subcommittee members also participated in 'Salmon Day in
Olympia,' joining other salmon recovery organizations to share salmon recovery priorities with
state legislators. The Legislative Subcommittee will continue to meet every two weeks during the
state legislative session. Anyone interested in participating in the meetings and discussion should
contact Jason Mulvihill -Kuntz (iason.mulvihill-kuntz@kingcounty.gov).
Packet Pg. 130
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Seashore Minutes 03.07.2025
The meeting was called to order at 7:37am.
Amanda Pleasant -Brown shared that Metro's spring service change on March 29 will increase bus
service, especially on evenings weekends, and align some Eastside service to match the Redmond Light
Rail Extension opening on May 10. Metro will host a Metro Green Jobs event on March 12 at Foster High
School in Tukwila. And lastly, ORCA is making the Regional Day Pass fare permanent, creating more
affordable and accessible transit for riders across the region. Effective March 1, 2025, the new ORCA
Regional Day Pass will be available for just $6 for adult riders, and $2 for ORCA LIFT and RRFP senior and
disabled cardholders, providing unlimited rides on participating transit services for one day for the cost
of just two trips. This fare adjustment, first introduced in 2024 as a promotional pilot, ensures that riders
can travel seamlessly throughout the Puget Sound area all day long while enjoying significant cost
savings.
CM Goldman asked when service change would be updated on the Metro website. A — Usually a week or
two in advance.
Genevieve Jones shared that the Regional Transit Committee will be meeting on Wednesday, March 19
at 3pm to elect a new Vice Chair, approve their work plan, hear a report from Metro General Manager
Allison, and receive two presentations from Metro: one on research and the other on fare inspection.
Councilmember Paine shared that Community Transit updated their fare structure including a $1 pass
for seniors. They also updated drug and alcohol testing procedures due to federal code.
Erik Ashlie-Vinke shared that Sound Transit will also be making service changes on this spring and the
Redmond Link extension will open May 10. That's the next step before opening light rail across the 1-90
bridge. Erik thanked riders for their patience as Sound Transit worked through some challenges. He
shared that they know service disruptions are difficult for riders, so Sound Transit tries to be mindful of
when they suspend service for maintenance. The work done in February will now save two minutes on
the system. A recent Seattle Times article does a good job of explaining recent service disruptions as
detailed by two studies.
CM Goldman expressed concern for transit agency budgets and asked for budget updates at future
meetings.
There was no public comment.
The February minutes were approved unanimously.
Robin Koskey of PSRC started her presentation with a federal update. Congress is going through budget
reconciliation. House Republicans narrowly passed a budget resolution last week and are figuring out
what spending and cuts will look like in committees. Their current strategy is to pass another continuing
resolution. March 14 is when current continuing resolution ends.
Packet Pg. 131
7.3.g
There is a lot happening at the federal level. PSRC is monitoring. Recently, they heard that the General
Counsel at US DOT was going to review the Transportation Improvement Program amendment. Usually,
it's just administrative. Between January and February, PSRC had a billion dollars held up. Most of it was
state funding, but advocacy was successful and spending is now available. PSRC made maps of federal
investment. Robin urged local jurisdictions to share information with federal delegation. Important to be
talking to them about transportation needs. PSRC is trying to gather information about what's
happening at federal level. She also shared that employees at the local FHWA will be cut by 30%. Robin
then paused for questions and to ask about impacts.
Councilmember Paine attended the recent PSRC Executive Board meeting. The information was very
helpful. She encouraged members to connect with their PSRC representatives. In that Executive Board
meeting, PSRC's lobbyist mentioned that tax exemption status for municipal bonds is up for discussion.
Jim Hammond said that Shoreline received a RAISE grant and asked, how do you see the activity on the
federal level effecting the flow of funding to jurisdictions? A —There's a lot we don't know right now.
Secretary Duffy sent out a memo to say DOT wouldn't be focused on underserved communities but
instead, areas with high birth rates. Would love to hear more about what is going on with RAISE grant.
Concerned with FHWA losing 30% of staff. Is it going to be possible for people to keep up with things?
Amanda asked if PSRC is collecting project impacts or running list? A — We don't have a formalized way
of doing that. Thought of developing form. Kelly McGourty is trying to keep tabs on things. Send an
email if you're running into issues.
Robin shared that PSRC is working on visuals to show how all of the cities fall in the new birth rate
metrics. Should be done soon. Draft shows Seattle is actually pretty high for birth rates but not marriage
rates. Many of the other places in region fall above national average. Good information to have while
applying for grants in next round.
Robin shard that today is the 54th day of legislative session. Policy and fiscal cutoffs have passed. House
of origin cutoff is on March 12. After that, the next big thing is the revenue forecast on March 18, and
then budgets likely week of March 24. The operating budget has a deficit of $12-15bn over four years.
The transportation budget has a deficit of $8bn in the coming years with $1-1.8 in FY 25-27. Budget
pressures include lawsuits and tort claims, federal funds making up 30% of the state budget, and the
economic outlook last week looking neutral.
Recently, Governor Ferguson shared $4bn in cuts to the operating budget. He believes we should cut
before any revenue is considered. These cuts were in addition to Governor Inslee's $3bn cuts.
The transportation budget was balanced at end of 2024 session but now revenues are down, costs are
increasing, and culverts are a challenge. Solutions are to reduce operating and capital, increase revenue,
or a combination.
PSRC is convening the Fund our Ferries Local Elected Official group. Elected officials can sign federal and
state letters. Governor Ferguson shared that they will hold off elements of ferry electrification in order
to increase service faster and that they are interested in leasing boats.
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7.3.g
Road usage charge bills were introduced in both chambers and had hearings. The policy was a phased
approach for a 2.6 cents fee per mile. This would increase over time, as linked to fuel tax, and involved
odometer reporting. It would be 18t" amendment protected but 10% assessment would be levied on top
of the RUC and used for alternative transportation.
Transit oriented development bills had mixed status. HB 1491 is still alive but SB 56034 is dead.
Provisions from the latter were copied into HB 1491.
SB 5607 (impaired driving) is still moving forward. SB 5581 (safe system approach) is in the Senate Rules
Committee. HB 1772 and SB 5595 (shared streets) is still moving along. There are a few bills on capital
delivery. HB 1902 (streamlining permitting for transportation projects). SB 5773 (procurement and
delivery model) is in Senate rules. SB 5746 on electric vehicle infrastructure is moving forward and
awaiting floor action in Senate. HB 1837 / SB 5667 on intercity passenger rail may end up as a proviso if
it doesn't pass.
Councilmember Ramsdell asked about the reduction in revenue due to EV car use. Has there been a
discussion about increasing revenue specifically for EVs at the time of purchase? A — Yes and just to be
clear, there's multiple reasons for decrease in revenue. They include more fuel -efficient cars and people
are driving less since pandemic. Representative Fey has said he wants RUC to be a part of the budget
conversation. Getting a RUC charge would take a lot of money and also revenue wouldn't be immediate,
Phasing is over six years. Gas tax is easy to collect.
Co -Chair Goldman asked whether the cuts will be across the board or targeted in certain areas? A —The
Governor asked every agency except education to come up with 6% cuts. Department of Commerce
didn't want to cut housing and homelessness so there were cuts to economic development. Reducing
staff and travel. Proposed one day a month for furlough. Republicans didn't respond well and neither
did labor. Legislature could decide to do something totally different.
Co -Chair Goldman then began the discussion of the agreement renewal and operating procedures.
Genevieve briefed the members on the changes recommended by the subcommittee. Members were
not prepared to vote at the meeting but will take this agreement back to their councils for approval so
Seashore can vote on April 4.
Co -Chair Goldman kicked off breakout groups discussion and opted for a roundtable discussion instead
to hear from members about how they're experiencing or preparing for state and federal impacts to
transportation systems.
Mayor French shared that the uncertainty around federal funding is extremely concerning. Particularly
TIB funding. Lake Forest Park only has one major project. But it's disheartening as they are ramping up
programs for traffic safety and pedestrian projects that may not be able to count on federal dollars. He
articulated the need for everyone to keep communicating and sharing trials and frustrations as they are
funded or not, or whether money is clawed back. Many federal colleagues have lost jobs. Rumors that
portals for funding opportunities are not there or not working. He expressed the urgency for a united
front to say how to be successful despite the challenges.
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Rebecca Dickinson seconded Mayor French's comment. Particularly concerned about TIB. Creates level
of uncertainty and nervousness. Particularly with projects close to implementation.
Councilmember Loutsis affirmed previous comments. Kenmore has one project that relies on federal
projects. The city is having a briefing from city staff. He's concerned about increased competition at
state level given the likelihood of less federal funding.
Elsa Brown concurred with Mayor French. Gets a lot of questions about what can be expected. A lot of
uncertainty. This is a big issue for the city.
Mayor Matsumoto -Wright shared similar sentiments. She is also concerned about housing since HUD
offices are being closed completely and housing and transportation are close. Mountlake Terrace has
gone for RAISE grant this year. Thinking many things will just have to wait four years. They have a lot of
projects that need to get accomplished.
Brock Howell didn't have anything to share on the federal discussion. However, recently they finalized a
mobility survey of priority populations. He shared key findings and offered a presentation.
Councilmember Ramsdell shared he's most concerned about the most vulnerable in our communities,
particularly the disabled and elderly. From a city perspective, he's concerned about 175th project and
whether RAISE grant funding will come in.
Co -Chair Pobee shared disappointment and confusion in some of the new changes. $1m tree canopy
funding for Shoreline is gone. How will we move forward with these necessary projects? Traveling to DC
next week.
Co -Chair Goldman shared that he thinks we're going to be on our own. We're going to get less federal
funding. Then the state will be triaging. We'll need to work better as a region. How can we join together
on economies of scale? Hopefully it will bring us closer together.
Councilmember Paine shared that we are all here together. She thanked the group for revising the
agreements. She expressed hope for keeping East King County in the conversation and that there may
be opportunities for collaboration. Appreciated Brock talking about priority populations. Elected officials
need to see where gaps are hitting the hardest.
Amanda shared goal to work together better. Don't have any indications of change from FTA. Will keep
people updated about what will impacts be.
Co -Chair Goldman asked to have discussion questions as part of Seashore agendas going forward.
In good of the order, Mayor French shared that projects can be scored on regional influence. This is an
opportunity to come together.
The meeting was adjourned at gam.
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Attendees (*in -person):
*Amanda Pleasant -Brown (she/they), King County Executive Constatine
Brock Howell, Snohomish County Transportation Coalition
*Eben Pobee, Shoreline Councilmember and SeaShore Co -Chair
Elsa Brown, Seattle Office of Intergovernmental Relations
Erik Ashlie-Vinke, Sound Transit
*Genevieve Jones (she/her), King County Metro
*Jim Hammond, Shoreline
*John Ramsdell, Shoreline Councilmember
Kyoko Matsumoto -Wright, Mountlake Terrace Mayor
*Larry Goldman, Lake Forest Park Councilmember and SeaShore Co -Chair
Manny Mendoza (he/him/el), Hopelink
Matthew Kenna, WSDOT
Nathan Loutsis, Kenmore Councilmember
Phillip Hill, Lake Forest Park
Robin Koskey, PSRC
Rebecca Dickinson, Lake Forest Park
*Susan Paine, Edmonds City Council
Links•
• SeaShore Transportation Forum Website
• https://kingcountV.gov/en/dept/metro/about/careers/green-mobs#toc-Green-lobs-community-
event
• https://www.soundtransit.org/ride-with-us/changes-affect-my-ride/service-changes
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7.3.h
co mmco unnytransit Minutes
Board of Directors' Meeting
Thursday, February 6, 2025
Hybrid Meeting - 3 p.m.
Board Members Present
Council Member Kim Daughtry
City of Lake Stevens
Council Member Megan Dunn
Snohomish County
Mayor Christine Frizzell
City of Lynnwood
Mayor Joe Marine
City of Mukilteo
Council Member Tom Merrill
City of Snohomish
Mayor Jon Nehring
City of Marysville
Danielle Julien
Labor Representative, non -voting
Mayor Sid Roberts
City of Stanwood
Council Member Jan Schuette
City of Arlington
Board Members Absent
Council Member Strom Peterson Snohomish County
Others Present**
Melissa Cauley
CT -Chief Planning & Development Officer
Scott Eastman
CT -Sr. Manager Security & Emergency Mgmt
Heather Fulcher*
City of Monroe, Board Alternate
Michael Gallagher
City of Brier, Board Alternate
Eunjoo Greenhouse
CT -Chief People & Financial Officer
Al Hendricks
CT -Legal Counsel
Jay Heim
CT -Zero Emissions Manager
Kyle Hughes
CT -Sr. Program Manager Security
Ric Ilgenfritz
CT -CEO
Rob Jensen
CT- Sr. Manager, Regional Technology
Sue Jensen
CT -Employee Engagement Strategist
Molly Marsicek
CT -Chief Innovation and Customer Exp Officer
Samantha Menzimer
CT -External Communications Strategist
Deb Osborne
CT -Chief of Staff & Public Affairs Officer
Susan Paine*
City of Edmonds, Board Alternate
Lela Perkins
ATU 1576
Elena Petrova
CT -Project Mgr. III Information Technology
Ariel Piedmont
CT-Enviro Health/Safety Manager
Geoff Patrick
CT -Chief Communications Officer
Alexa Russo
CT -Sr. Program Manager, Sustainability
Jason Smith
CT-DEI Manager
Melody Smith
CT -Executive Support Specialist
Chas Stearns
CT -Chief Information Officer
Lauren Straughen
CT -Risk Management Specialist
Mike Swehla
CT -Director of Maintenance
De Tapia
CT -Director IT
Barb Taylor
CT -Security Services Training/Exercise Coord
Evie Weinzierl
CT -Sr. Specialist Employee Communication
Kyoko Matsumoto Wright*
City of Mountlake Terrace, Board Alternate
Bobby White
CT -Assistant Mgr. Safety, Security & Sustain
*"Names of those who were confirmed as attendees are included, others who attended remotely without submitting their names a
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7.3.h
Board of Directors' Meeting
February 6, 2025
Page 2
Rachel Woods CT -Executive Programs Manager
Denise Gregory -Wyatt CT-HR Labor Relations Manager
Ryan Zavala CT -Sr. Program Manager Business Continuity
Call to Order
Chair Merrill called the February 6, 2025, Board of Directors' meeting to order at 3 p.m. The meeting was
held at 2312 W. Casino Road, Everett, WA 98204 and by Zoom. The meeting was recorded and
livestreamed.
Roll Call of Members
The Executive Programs Manager called roll. Attendance was as noted above. A quorum was present.
Public Comment
There were no public comments.
Service Awards
CEO Ilgenfritz recognized Rob Jensen, Senior Regional Technology Program Manager, for his twenty-
year anniversary with the agency. Mayor Nehring was recognized for serving on the Community Transit
Board of Directors for fifteen years.
Chief Executive Officer's Report
CEO Ilgenfritz provided a summary of recent activities. Council Member Dunn was welcomed to her role
as Board member and Dani Julien was thanked for serving as the interim labor representative. Inclement
weather had impacted service over the prior week. A new inclement weather level "code orange" was
implemented and allowed better service for customers. Staff were thanked for supporting riders and
keeping operations running.
Community Transit and many agencies across the country were assessing the rapid developments and
executive orders at the federal level. Community Transit was fortunate to have a solid cash reserve and
robust state and local funding. Federal funding was primarily used for capital investments such as bus
purchases and capital projects. CEO Ilgenfritz participated in a roundtable event hosted by Representative
Larsen and participated in a meeting with Senator Cantwell regarding federal developments. At the state
level, the major focus was on the state budget shortfall in both the operating and transportation budgets,
making this 2025 legislative session particularly challenging. CEO Ilgenfritz would meet with state
legislators in Olympia mid -month and attend the WSTA Board meeting in Olympia at the end of February.
The agency was continuing a focus on safety and security issues. The RFP for coach operator doors was
underway and proposals were expected on February 27.
The Swift Blue Line Interlocal agreement with the City of Everett would be going forward to the Board for a
1-year extension. The agency would work with the city over the next year to negotiate the next version of
the agreement. An update was provided on the Zip Shuttle Pilots. Contractor, Via, was now providing
service for all Zip services, including the Alderwood Shuttle in Lynnwood.
The agency was looking at shifting to biennial budgeting to enhance efficiencies. The Board would have
the opportunity to discuss this item and it was on track to go to the Board for adoption later in the spring.
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7.3.h
Board of Directors' Meeting
February 6, 2025
Page 3
Community Transit received the Government Finance Officers Association (GFOA) Excellence in
Financial Reporting for the 2023 Annual Comprehensive Financial Report. This was the 35th consecutive
award for the agency. The marketing team won three first -place AdWheel Awards from the American
Public Transportation Association.
Committee Reports
Executive Committee
Chair Merrill reported on the January 16, 2025, meeting. The CEO report was provided, and an executive
session was held for labor negotiations. The next meeting was scheduled for February 20 at 11:30 a.m.
Finance, Performance, and Oversight Committee
Mayor Roberts reported on the January 16, 2025, meeting. The December 2024 expenditures and payroll
vouchers were reviewed and forwarded to the Board's consent agenda. Staff provided the Q3 2024
Transit Unit Report, Q3 2024 Safety and Security Report, December 2024 Sales Tax Report and
December 2024 Diesel Fuel Report. The next meeting was scheduled for February 20 at 2 p.m.
Consent Calendar
Council Member Daughtry moved to approve items A through G on the consent calendar. The
motion was seconded by Mayor Marine and passed unanimously.
a. Approve minutes of the January 2, 2025 Board Meeting
b. Approve minutes of the January 16, 2025 Workshop
C. Approve vouchers dated
December 6, 2024 in the amount of
$1,942,629.84
d. Approve vouchers dated
December 13, 2024 in the amount of
$3,912,042.47
e. Approve vouchers dated
December 20, 2024 in the amount of
$1,069,094.12
f. Approve vouchers dated
December 27, 2024 in the amount of
$960,471.00
g. Approve December 2024 Payroll:
i. Direct Deposits Issued, #472399-474283 in the amount of $5,127,301.48
ii. Paychecks Issued, #112627-112699 in the amount of $13,497.53
iii. Employer Payroll Tax Deposits in the amount of $534,992.21
iv. Employer Deferred Compensation for IAM in the amount of $8,809.63
Executive Session
An executive session was called at 3:33 p.m. for 10 minutes for labor negotiations (RCW 42.30.140
(4)(a)). Action was expected to follow. At 3:43 p.m., the executive session was extended 10
minutes. At 3:53 p.m. the executive session ended, and the Board returned to the regular meeting.
Action Items
Approve Resolution No. 04-25, ATU Transit Security Officer Contract
Denise Gregory -Wyatt, HR Manager Labor Relations, and Scott Eastman, Sr. Manager Security &
Emergency Management, presented the ATU Transit Security Officer (TSO) two-year contract. This was
the first contract for the Transit Security Officer bargaining unit and an update about the TSO program was
provided to the Board. ATU Local 1576 represented TSOs, approximately 2% of the overall workforce.
The contract for this new represented unit was a collaborative effort between Community Transit and ATU
Local 1576.
3
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7.3.h
Board of Directors' Meeting
February 6, 2025
Page 4
Mayor Nehring moved that the Board of Directors approve Resolution No. 04-25, authorizing the
Chief Executive Officer execute and implement a two-year labor contract, expiring December 31,
2026, between Community Transit and the Amalgamated Transit Union Local 1576 Transit Security
Officers. Council Member Daughtry seconded, and the item passed unanimously.
Election of Board Officers
Council Member Daughtry nominated Mayor Roberts for Board Chair. The motion was seconded,
and a vote was taken. A unanimous ballot passed electing Mayor Roberts as the Board Chair for a
one-year term.
Council Member Schuette nominated Mayor Frizzell for Board Vice Chair. The motion was
seconded, and a vote was taken. A unanimous ballot passed electing Mayor Frizzell as Board Vice
Chair for a one-year term.
Mayor Marine nominated Council Member Daughtry for Board Secretary. The motion was
seconded, and a vote was taken. A unanimous ballot passed electing Council Member Daughtry as
Board Secretary for a one-year term.
Chair Report
Chair Merrill was appreciative to have served as the 2024 Board Chair and offered his congratulations to
Mayor Roberts. CEO Ilgenfritz Chair Merrill for his thoughtful service and leadership and presented him
with a commemorative framed photo. The next Board meeting was scheduled for March 6, 2025, at 3 p.m.
Selection of Puget Sound Regional Council (PSRC) Representatives
Council Member Daughtry agreed to serve as the Puget Sound Regional Council representative for a one-
year term and Council Member Schuette agreed to continue as the Puget Sound Regional Council
alternate representative.
Board Communication
Council Member Daughtry shared he had tried the Zip Shuttle in Lake Stevens and had a wonderful
experience.
Labor Representative Julien was pleased with the TSO contract and thanked staff members Isiah and
Scott for their integral roles.
Mayor Marine thanked Council Member Merrill for serving as chair and congratulated Mayor Roberts.
Mayor Roberts was thankful for the opportunity to serve as Board Chair.
Mayor Frizzell was appreciative of TSOs for making the buses feel safer. She was appreciative of the
Zip cars and thanked the agency for bringing new opportunities to cities.
Mayor Nehring was pleased to see the TSO contract. He thanked Council Member Merrill and reflected
on his fifteen years at the agency.
Council Member Dunn appreciated the warm welcome and looked forward to her role on the Board.
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7.3.h
Board of Directors' Meeting
February 6, 2025
Page 5
Council Member Gallagher complimented staff on the work they did to get through the inclement
weather.
Council Member Paine congratulated the new Board officers.
Adjourn
The meeting adjourned at 4:13 p.m.
#-O� iww�w)
Rachel Woods
Executive Programs Manager
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8.1
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of Council Meeting Minutes March 11, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-03-11 Council Minutes Draft
Packet Pg. 141
8.1.a
EDMONDS CITY COUNCIL MEETING
ACTION MINUTES
March 11, 2025
ELECTED OFFICIALS PRESENT
Mike Rosen, Mayor
Will Chen, Councilmember
Neil Tibbott, Council President
Michelle Dotsch, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Chris Eck, Councilmember
Jenna Nand, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Jeff Taraday, City Attorney (remote)
Phil Olbrechts, Hearing Examiner
Emily Wagener Senior HR Analyst
Rod Sniffen, Acting Police Chief
Shane Hope, Interim PDS Director
Michael Clugston, Planning Manager
Brad Shipley, Senior Planner
Navyusha Pentakota, Planner
Phil Williams, Interim PW Director
Richard Gould, Finance Director
Scott Passey, City Clerk
The Edmonds City Council meeting was called to order at 6:00 pm by Mayor Rosen in the
Council Chambers, 250 5th Avenue North, Edmonds, and virtually. The meeting was opened
with the flag salute.
2. LAND ACKNOWLEDGEMENT
Councilmember Eck read the City Council Land Acknowledgement Statement.
3. ROLL CALL
City Clerk Passey called the roll. All elected officials were present.
4. PRESENTATIONS
1. HEARING EXAMINER REPORT
Hearing Examiner Phil Olbrechts reported on the nine projects he examined during 2024,
ranging from preliminary plats, conditional use permits, and others. He commented on the
challenges associated with certain projects such as determination of setback variances and
building footprints measured from easements rather than property lines. While his decisions were
based on Edmonds' precedents, Edmonds hasn't traditionally allowed much of a building
footprint on lots with critical areas. He concluded by requesting code amendments that would
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March 11, 2025
Page 1
Packet Pg. 142
8.1.a
enable the hearing examiner to adopt rules of procedure, and to modify decision time limits from
the current 24-hour requirement to 10 days, which is the standard in other cities.
Questions and comments followed regarding application and hearing timelines, easements vs.
property lines, and examples of hearing examiner rules in other cities. Councilmembers
expressed support for expanding the decision timeline to allow more thoughtful decision -making.
2. MAYOR'S FINANCE UPDATE
Mayor Rosen provided a brief report, noting that he would provide details of his budget
reduction and savings approaches at the March 18 meeting.
5. APPROVAL OF AGENDA
COUNCILMEMBER ECK MOVED APPROVAL OF THE AGENDA.
COUNCIL PRESIDENT TIBBOTT MOVED TO ADD POLICE DEPT PROMOTION AS
COUNCIL BUSINESS ITEM #2. MOTION CARRIED UNANIMOUSLY.
A VOTE WAS TAKEN ON THE MOTION TO APPROVE THE AGENDA AS
AMENDED, WHICH CARRIED UNANIMOUSLY.
6. AUDIENCE COMMENTS
1. Dennis Weaver, Edmonds, urged the city to cancel the permit to remove the redwood tree
"Big Red" at the Boardwalk Condos due to defects in the application.
2. Marty Ronish, Edmonds, expressed concern about the North Bowl Hub designation
because it does not have the requisite development potential.
3. Gary Pyfer, Edmonds, expressed support for preserving "Big Red" on environmental and
legal grounds.
4. Scott Urquhart, Edmonds, opposed the North Bowl Hub designation because it will
replace single family neighborhoods with multifamily housing.
5. Georgina Armstrong, Edmonds, urged the city to adopt tree codes as soon as possible to
strengthen urban tree canopy protections.
6. Pam Powers, Edmonds, expressed support for preserving "Big Red" and empowering the
city to protect significant and heritage trees.
7. Tamara Nelson, Edmonds, read a scripture encouraging the city council to have wisdom
so it can lead with integrity.
7. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER OLSON MOVED APPROVAL OF THE CONSENT
AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are
as follows:
Edmonds City Council Minutes
March 11, 2025
Page 2
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8.1.a
1. APPROVAL OF COUNCIL COMMITTEE A MEETING MINUTES MARCH 4,
2025
2. APPROVAL OF COUNCIL MEETING MINUTES MARCH 4, 2025
3. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT
AND WIRE PAYMENTS.
4. APPROVAL OF CLAIM CHECKS.
5. FIRST RESPONDER FLEX FUND
6. SNOHOMISH REGIONAL DRUG TASK FORCE ILA (SRDTF)
7. CONTRACT WITH JCI JONES FOR SODIUM HYPOCHLORITE FOR THE
WASTEWATER TREATMENT PLANT
8. AUTHORIZATION TO PURCHASE (1) 2025 ELGIN CROSSWIND SWEEPER
8. PUBLIC HEARING
1. PUBLIC HEARING - INTERLOCAL AGREEMENT WITH THE CITY OF
MARYSVILLE FOR SURPLUS VEHICLE SALE
Interim Director Williams outlined a proposal to execute an interlocal agreement to sell surplus
city vehicles to the City of Marysville. The sale involves five (5) 2023 Ford Explorer Police
Utility Interceptors for a one-time lump sum payment of $410,000.00. The public hearing tonight
is required prior to council authorization.
Mayor Rosen opened the public hearing. Seeing no one wishing to speak, Mayor Rosen closed
the hearing.
9. COUNCIL BUSINESS
1. AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT
WITH THE CITY OF MARYSVILLE FOR SURPLUS VEHICLE SALE
COUNCIL PRESIDENT TIBBOTT MOVED TO AUTHORIZE THE MAYOR TO
EXECUTE THE AGREEMENT WITH THE CITY OF MARYSVILLE FOR THE
PURCHASE OF SURPLUS VEHICLES. MOTION CARRIED UNANIMOUSLY.
2. POLICE CORPORAL APPROVAL
Senior HR Analyst Emily Wagener and Acting Police Chief Sniffen proposed an ordinance that
would temporarily reflect seven corporal positions in the police department, which would later
revert to six. By doing so, the city can avoid the costs of providing a civil service assessment
center, estimated at $20,000-25,000. The proposed process will cost approximately $3,600. The
city's one-year extension of the promotion eligibility list expires soon, so the city must promote
now or provide another assessment center. The city attorney will prepare an ordinance for next
week's council agenda.
COUNCILMEMBER ECK MOVED TO APPROVE THE PROCESS TO
TEMPORARILY INCREASE THE CORPORAL POSITIONS. MOTION CARRIED
UNANIMOUSLY.
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March 11, 2025
Page 3
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8.1.a
3. 2024 TRANSPORTATION BENEFIT DISTRICT REPORT
Interim Director Williams reported that the Transportation Benefit District (TBD) received
$1,199,155 in revenue from local license fees in 2024. These collected funds are authorized to be
spent only for street maintenance, preservation, and signal system maintenance. The Street Fund
also receives approximately $630,000 from State Gas Tax receipts and $440,000 from the
General Fund. The publishing of this report fulfills the requirement within RCW 36.73.160(2).
TBD-funded activities included localized pavement repairs, pothole repairs, signage
management, maintenance of pavement markings (buttons, curb paint, etc.), crosswalk
maintenance, and traffic signal maintenance and repair.
Council questions and comments focused on the pavement condition index (PCI), value and
effectiveness of pavement preservation strategies such as chip sealing, costs and cost controls,
and other funding options for the transportation system.
4. 2025 CODE UPDATES: COMMUNITY ACTIVITIES AND INFORMATION
Interim Director Hope, Michael Clugston, Planning Manager, Brad Shipley, Senior Planner, and
Navyusha Pentakota, Planner, outlined activities that are being planned around the topics of
Neighborhood Centers and Hubs and Middle Housing. The Planning Board is currently working
on new codes, in addition to Design Review and STEP Housing, which they plan to recommend
by mid -year.
The Middle Housing effort features a collaborative approach that will provide options for the
Planning Board to consider relative to building types on different sized properties, scale,
accessory dwelling units (ADUs), and subdivisions. The Hubs and Centers effort is similarly
collaborative in that staff has received helpful Planning Board feedback on the interim ordinance.
Neighborhood centers and hubs are meant to encourage small-scale commercial and multifamily
uses that will mix in with existing homes and businesses. The effort will focus on important
issues such as transition zones and existing single-family expansion. Outreach activities will
include an online open house with a Q&A component, an updated webpage with interactive
maps, and walking tours within each of the nine centers and hubs that were adopted into the
Comprehensive Plan. Ms. Pentakota provided a demonstration of the website and interactive map
feature.
Councilmembers commented favorably on the approach regarding the community outreach
efforts and complimented staff for the website and interactive map work. There were also
comments, questions and suggestions related to the online open house Q&A process, affordable
housing criteria, and website navigation.
5. LOCAL GOVERNMENT INVESTMENT POOL RESOLUTION
Director Gould outlined a proposal to adopt a resolution authorizing investment of the City of
Edmonds monies in the Local Government Investment Pool (LGIP). The City has been investing
Edmonds City Council Minutes
March 11, 2025
Page 4
Packet Pg. 145
surplus funds in the Washington State Local Government Investment Pool (LGIP) for several
years. All local governments who invest money in the LGIP are required to have a Council
Resolution approving the investments, and to designate authorized individuals to administer the
investments. The past resolutions have named the Finance Director and included their direct
name. According to LGIP staff, the city may also list only the title and can include more than
one. The proposed resolution includes the Finance Director along with the Mayor.
COUNCILMEMBER ECK MOVED APPROVAL OF THE RESOLUTION
AUTHORIZING INVESTMENT IN THE LGIP. Following brief discussion, the MOTION
CARRIED UNANIMOUSLY.
10. COUNCIL COMMENTS
Councilmembers commented on various issues.
11. MAYOR'S COMMENTS
Mayor Rosen provided comments.
ADJOURNMENT
The meeting was adjourned at 8:12 pm.
Edmonds City Council Minutes
March 11, 2025
Page 5
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8.2
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of Council Committee B Meeting Minutes March 18, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-03-18 Council Committee B Minutes Draft
Packet Pg. 147
8.2.a
COUNCIL COMMITTEE B MEETING
March 18, 2025
Elected Officials Present Staff Present
Councilmember Nand (Chair)
Councilmember Eck
Councilmember Olson
Councilmember Paine
Council President Tibbott (ex-officio)
CALL TO ORDER
Angie Feser, Parks, Recreation & Human Services Dir
Kyl Woods, Parks Planner
Rob English, City Engineer
Mike DeLilla, Senior Utilities Engineer
Phil Williams, Interim Public Works Director
Scott Passey, City Clerk
The Edmonds City Council Committee B meeting was called to order virtually and in the City Council
Conference Room, 121 — 51" Avenue North, Edmonds, at 3:00 pm by Councilmember Dotsch.
2. COMMITTEE BUSINESS
1. Mathay Ballinger Park Shelter Grant Acceptance
Dir. Feser and Mr. Woods outlined a proposal to execute an Interlocal Agreement between Snohomish
County and City of Edmonds totaling $127,000 for Mathay Ballinger Park improvements of a large picnic
shelter. She provided background on the various amenities and improvements to the park, noting that
the shelter is the remaining amenity of the initial improvement design. This project was initially paused
due to project funding limitations; however, the Parks & Recreation department was awarded a
Snohomish County Council/City Partnership Project grant of $127,000 for the installation of the shelter.
Questions and discussion followed regarding rental policy and the basketball court.
Committee recommendation: Consent
2. Presentation of PSA with BHC to provide design services for Phase 6 Stormwater
Replacement Project
Mr. English explained the process leading to the recommendation to approve the contract with BHC for
design services for the Phase 6 Stormwater Replacement Project. The Phase 6 Project will focus on
replacement and/or rehabilitation of approximately 2,700 linear feet of the City's Storm network by either
using Cured in Place pipe technology or removal and replacement. Selection of the sites was
determined using maintenance data supplied from the Storm maintenance and operations division. In
addition, for the Phase 7 sites, storm pipe replacement evaluations and preliminary alignment
determination is included in the scope and fee. This will aid in finalizing the alignments and site selection
for the projects that will be part of the Phase 7 Replacement and/or rehabilitation work. A contract has
been negotiated for the projects planned to be constructed in 2026 as part of the Phase 6 work. The
City has negotiated a consultant fee of $461,461 for this phase. This contract will be funded by the
Stormwater Utility Fund.
Committee recommendation: Consent
Packet Pg. 148
8.2.a
3/18/2025 Committee B Minutes, Page 2
3. Presentation of Construction Contract for the 2025 Overlays Program
Mr. English explained that the Overlay Program is a continuation of the annual effort to rehabilitate and
preserve its roadway network with pavement. The 2025 Project will use a combination of REET and
water utility funds to pave approximately 1.2 lane -miles of City streets. He provided preliminary bid
results, noting that the project will likely be on the March 25th City Council Meeting for award of the bid.
Committee recommendation: Consent
4. Presentation of Supplemental PSA for Phase 16 Waterline Replacement Protect
Mr. English provided the background leading to the recommendation to approve a contract with PSA
for the 2026 Phase 16 Waterline Replacement Project. The Project will upgrade/replace portions of the
City's potable water network by replacing approximately 4,800 linear feet of waterlines and accessories
throughout the city. The selection of the sites was determined using data drawn from the 2017
Comprehensive Water System Plan. A supplemental agreement with a fee of $397,100 has been
negotiated for projects planned to be constructed in 2026 as part of the Phase 16 scope of work. As a
result of this supplemental agreement, the total contract amount will be increased to $930,200 and
funded by the Water Utility Fund.
Mr. DeLilla discussed site challenges and the need for due diligence and good information to ensure
good bid results.
Committee recommendation: Consent
5. Presentation of Amendment PSA for Phase 13 Sewer Replacement
Mr. English provided background on the recommendation to approve a contract amendment with PSA
for Phase 13 Sewer Replacement. The supplemental agreement provides professional engineering
services to complete the final design, bidding and construction support for the project, which
rehabilitates or replaces approximately 1,800 linear feet of the City's sewer pipe network. The City has
negotiated a consultant fee of $249,490 for the additional scope of work. As a result of this amended
agreement, the total contract amount will be increased to $591,273 and funded by the Sewer Utility
Fund. Selection of the sites was determined using the data supplied in the 2013 Comprehensive Sewer
System Plan.
Mr. DeLilla commented on the complexity and due diligence of the project, noting that it involved a creek
crossing and coordination with BNSF to ensure a successful and legal project. He responded to
questions about root intrusion/removal and pipe replacement.
Committee recommendation: Consent
ADJOURNMENT
The meeting was adjourned at 3:35 pm.
Packet Pg. 149
8.3
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of Council Special Meeting Minutes March 18, 2025
Staff Lead: Council
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Recommendation
Approval of Council Meeting minutes as part of the Consent Agenda.
Narrative
N/A
Attachments:
2025-03-18 Council Special Minutes Draft
Packet Pg. 150
8.3.a
EDMONDS CITY COUNCIL SPECIAL MEETING
ACTION MINUTES
March 18, 2025
ELECTED OFFICIALS PRESENT
Mike Rosen, Mayor
Will Chen, Councilmember
Neil Tibbott, Council President
Michelle Dotsch, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Chris Eck, Councilmember
Jenna Nand, Councilmember
1. CALL TO ORDER
STAFF PRESENT
Jeff Taraday, City Attorney
Angie Feser, PRHS Director
Jessica Neill Hoyson, HR Director
Rod Sniffen, Acting Police Chief
Shane Hope, Interim PDS Director
Phil Williams, Interim PW Director
Rob English, City Engineer
Richard Gould, Finance Director
Todd Tatum, CCED Director
Scott Passey, City Clerk
The Edmonds City Council Special meeting was called to order at 6:00 pm by Mayor Rosen in
the Council Chambers, 250 5th Avenue North, Edmonds, and virtually.
2. ROLL CALL
City Clerk Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCILMEMBER ECK MOVED APPROVAL OF THE AGENDA. MOTION
CARRIED UNANIMOUSLY.
4. AUDIENCE COMMENTS: none
5. COUNCIL BUSINESS
1. JANUARY 2025 MONTHLY FINANCIAL REPORT
Director Gould responded to questions and comments regarding the monthly financial report.
The following points were made:
• Dir. Gould will bring ideas to council committee on ways to refine the monthly reports to
ensure council receives the information it wants.
Edmonds City Council Minutes
March 18, 2025
Page 1
Packet Pg. 151
8.3.a
• Council places a high priority on visibility and transparency in tracking city funds and is
open to various approaches in how that information is reflected.
• The interfund loan was needed due to the negative fund balance at the beginning of 2025
caused by several large payments.
• City staff will bring forward ideas to modify the revenue forecasts to increase accuracy
and reliability.
• New development and other indicators may be helpful in forecasting city revenues.
2. FEBRUARY 2025 MONTHLY FINANCIAL REPORT
Director Gould responded to comments regarding the February report, highlighting that the street
fund negative balance must be addressed in the April 1 budget amendment.
3. MAYOR'S BUDGET REDUCTIONS AND ORGANIZATIONAL CHANGES
Mayor Rosen outlined proposed budget reductions and organizational changes aimed at ensuring
fiscal responsibility and operational efficiency for the upcoming fiscal year. He shared details of
the $1.8 million in budget reductions, which were realized through a combination of layoffs,
retirements, resignations, reductions in hours, positions left unfilled or new people being hired at
a lower salary. Impacted departments include the Mayor's Office, Human Resources,
Administrative Services, Police, Planning, Public Works Engineering and Facilities, and
Information Technology. While the Council directive was to find $1.5M in savings, the Mayor
was able to find $1.8M, which provides a buffer if sales tax and red-light traffic cameras impact
expected revenues.
He then presented a proposal for citywide reorganization, including combining the work of some
departments, modifying job responsibilities and creating a City Administrator position, with
Todd Tatum servicing as Acting Director. He proposed changing the name of the Parks
department to Asset Management, which would include Facilities. Planning and Development
would change to Community Placemaking, which would also include Economic Development.
The Public Information Officer would include community engagement and be renamed Public
Engagement Officer. The Mayor would oversee Police, Finance, Human Resources and the City
Clerk while Asset Management (Parks), Community Placemaking, Public Works, Public
Engagement, Public Records and Information Services would report to the City Administrator.
Council questions, comments, and concerns focused on the renaming conventions, salaries and
comparables, financial implications, and the relationship between staffing levels and risk
management. There were additional comments and questions about impacts on building and
deferred maintenance, police staffing and the community engagement function, the possibility of
outsourcing certain city functions to the community, reevaluating all contracted services, jail,
video court, sustainability, cuts to the Parks department, public engagement, economic
development, and the merits of having a City Administrator in addition to a strong mayor.
MEETING RECESS
At 8:28 pm, Council President Tibbott called for a recess until 8:35 pm.
Edmonds City Council Minutes
March 18, 2025
Page 2
Packet Pg. 152
8.3.a
COUNCIL PRESIDENT TIBBOTT MOVED TO POSTPONE INDEFINITELY
AGENDA ITEM 5.5, TITLE 18 CODE UPDATES. MOTION CARRIED
UNANIMOUSLY.
4. MAIN ST. OVERLAY PROJECT UPDATE (6TH-8TH AVE)
Mr. English outlined the proposal to authorize $115,000 in Stormwater Funding to the project
management reserve for the Main Street Overlay Project. The reason for this change is due to the
discovery of soil instability requiring trench backfill, compaction, and pavement restoration prior
to completion of the overlay work. Staff is working with the contractor on pricing the extra work
needed to complete the trench repair and pavement patch.
COUNCILMEMBER OLSON MOVED TO AUTHORIZE $115,000 IN STORMWATER
FUNDING TO THE PROJECT MANAGEMENT RESERVE FOR THE MAIN STREET
OVERLAY PROJECT. MOTION CARRIED UNANIMOUSLY.
MEETING EXTENSION
AT 8:52 PM, COUNCILMEMBER OLSON MOVED TO EXTEND THE MEETING TO
9:15 PM. MOTION CARRIED UNANIMOUSLY.
5. ORDINANCE AMENDING AUTHORIZED EMPLOYEE POSITIONS
Director Gould noted that the ordinance addresses the temporary increase to the number of
authorized police corporals, which council approved last week.
COUNCILMEMBER ECK MOVED TO APPROVE THE ORDINANCE AMENDING
AUTHORIZED EMPLOYEE POSITIONS ADDING AN ADDITIONAL POLICE
CORPORAL POSITION. MOTION CARRIED UNANIMOUSLY.
6. RESOLUTION IN SUPPORT AND RECOGNITION OF WOMEN'S HISTORY
MONTH
For information only. This resolution is scheduled to be presented and approved during the
March 25TH council meeting.
ADJOURNMENT
The meeting was adjourned at 8:56 pm.
Edmonds City Council Minutes
March 18, 2025
Page 3
Packet Pg. 153
8.4
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of claim checks - correction from 3/11/25 meeting agenda.
Staff Lead: Richard Gould
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #266413 through #266497 dated March 5, 2025 for $653,521.35. This is a
correction to the original agenda memo submitted for the March 11, 2025 meeting. The correct ending
check number was #266497 (original submission stated through check #266496).
Staff Recommendation
Approval of claim checks.
Narrative
The Council President shall be designated as the auditing committee for the city council. The council
president shall review the documentation supporting claims paid and review for approval by the city
council at its next regular public meeting all checks or warrants issued in payment of any claim, demand
or voucher. A list of each claim, demand or voucher approved and each check or warrant issued
indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the
city council office for review by individual councilmembers prior to each regularly scheduled public
meeting.
Attachments:
Agenda memo 03-11-25 original submission
Claim cks 03-05-25 Agenda copy
Packet Pg. 154
8.4.a
City Council Agenda Item
Meeting Date: 03/11/2025
Approval of claim checks.
Staff Lead: Richard Gould
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #266413 through #266496 dated March 5, 2025 for $653,521.35.
Staff Recommendation
Approval of claim checks.
Narrative
The Council President shall be designated as the auditing committee for the city council. The council
president shall review the documentation supporting claims paid and review for approval by the city
council at its next regular public meeting all checks or warrants issued in payment of any claim, demand
or voucher. A list of each claim, demand or voucher approved and each check or warrant issued
indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the
city council office for review by individual councilmembers prior to each regularly scheduled public
meeting.
Attachments:
Claim cks 03-05-25 Agenda copy
Packet Pg. 155
8.4.b
apPosPay Positive Pay Listing Page: 1
3/5/2025 2:38:53PM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
065052
AARD PEST CONTROL
266413
3/5/2025
188.96
000135
ABSCO ALARMS INC
266414
3/5/2025
2,806.70
074306
AMWINS GROUP BENEFITS INC
266415
3/5/2025
8,557.97
073573
ANIXTER
266416
3/5/2025
514.43
064341
AT&T MOBILITY
266417
3/5/2025
43.35
079382
ATWELL LLC
266418
3/5/2025
7,826.25
001801
AUTOMATIC WILBERT VAULT CO
266419
3/5/2025
1,053.00
076685
BAILEY, MICHAEL E
266420
3/5/2025
195.00
073041
BECK & ASSOCIATES PLLC
266421
3/5/2025
980.00
079818
BORCICH, VINCENT
266422
3/5/2025
180.00
079807
BOTHELL MANOR LLC
266423
3/5/2025
1,967.50
072005
BROCKMANN, KERRY
266424
3/5/2025
1,250.60
073029
CANON FINANCIAL SERVICES
266425
3/5/2025
762.43
077353
CAPITOL CONSULTING LLC
266426
3/5/2025
3,900.00
003510
CENTRAL WELDING SUPPLY
266427
3/5/2025
395.03
073249
CG ENGINEERING, PLLC
266428
3/5/2025
2,730.00
019215
CITY OF LYNNWOOD
266429
3/5/2025
42,307.00
079816
COCHRAN, MIKE
266430
3/5/2025
272.50
064369
CODE PUBLISHING LLC
266431
3/5/2025
727.10
078902
COLEMAN OIL COMPANY LLC
266432
3/5/2025
15,379.47
075648
COVICH-WILLIAMS CO INC
266433
3/5/2025
900.67
060914
CUMMINS SALES AND SERVICE
266434
3/5/2025
486.90
074444
DATAQUEST LLC
266435
3/5/2025
100.00
073823
DAVID EVANS & ASSOC INC
266436
3/5/2025
25,955.00
061570
DAY WIRELESS SYSTEMS - 03
266437
3/5/2025
325.99
006626
DEPT OF ECOLOGY
266438
3/5/2025
34,303.50
047450
DEPT OF INFORMATION SERVICES
266439
3/5/2025
285.00
079614
DRY BOX INC
266440
3/5/2025
165.75
007253
DUNN LUMBER
266441
3/5/2025
84.60
079749
E TYPIST INC
266442
3/5/2025
588.60
076610
EDMONDS HERO HARDWARE
266443
3/5/2025
97.36
008705
EDMONDS WATER DIVISION
266444
3/5/2025
570.48
008812
ELECTRONIC BUSINESS MACHINES
266445
3/5/2025
173.86
009350
EVERETT DAILY HERALD
266446
3/5/2025
113.52
072493
FIRSTLINE COMMUNICATIONS INC
266447
3/5/2025
1,003.14
012199
GRAINGER
266448
3/5/2025
74.56
071759
GRANICH ENGINEERED PRODUCTS
266449
3/5/2025
663.00
079181
GREENWOOD HEATING & AC
266450
3/5/2025
79.20
074722
GUARDIAN SECURITY SYSTEMS
266451
3/5/2025
72.31
078923
HKA GLOBAL INC
266452
3/5/2025
17,415.00
067862
HOME DEPOT CREDIT SERVICES
266453
3/5/2025
1,400.23
061013
HONEY BUCKET
266454
3/5/2025
290.95
075966
HULBERT, CARRIE
266455
3/5/2025
2,766.67
076488
HULBERT, MATTHEW STIEG
266456
3/5/2025
600.00
079524
KIMLEY-HORN & ASSOCIATES INC
266457
3/5/2025
27,324.74
078946
KITCHENS, KYLEE
266458
3/5/2025
832.53
017050
KWICK'N KLEEN CAR WASH
266459
3/5/2025
65.91
078471
LEMM, KEVIN
266460
3/5/2025
529.27
073603
LIGHTHOUSE LAW GROUP PLLC
266461
3/5/2025
123,447.53
079732
LIZ LOOMIS PUBLIC AFFAIRS
266462
3/5/2025
8,000.00
018980
LYNNWOOD HONDA
266463
3/5/2025
60.58
020039
MCMASTER-CARR SUPPLY CO
266464
3/5/2025
307.71
075746
MCMURRAY, LAURA
266465
3/5/2025
204.00
Page: 1
Packet Pg. 156
apPosPay Positive Pay Listing
3/5/2025 2:38:53PM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
061654
NATIONAL BARRICADE CO LLC
266466
3/5/2025
327.58
067834
NATIONAL CONSTRUCTION RENTALS
266467
3/5/2025
39.78
070855
NAVIA BENEFIT SOLUTIONS
266468
3/5/2025
336.50
074866
NORTHWEST PLAYGROUND EQUIPMENT
266469
3/5/2025
4,003.97
072739
O'REILLYAUTO PARTS
266470
3/5/2025
152.56
002203
OWEN EQUIPMENT COMPANY
266471
3/5/2025
92.74
027060
PACIFIC TOPSOILS INC
266472
3/5/2025
3,835.00
028860
PLATT ELECTRIC SUPPLY
266473
3/5/2025
1,102.11
078800
POPA & ASSOCIATES
266474
3/5/2025
600.00
046900
PUGET SOUND ENERGY
266475
3/5/2025
49,949.49
070955
R&R STAR TOWING
266476
3/5/2025
739.08
079638
RUOSCH, MILDRED KAY
266477
3/5/2025
1,231.25
066964
SEATTLE AUTOMOTIVE DIST INC
266478
3/5/2025
426.60
077069
SEMACONNECT LLC
266479
3/5/2025
88.17
079789
SIGNATURE HOMES BY VILLAGELIFE
266480
3/5/2025
377.50
036955
SKY NURSERY
266481
3/5/2025
304.68
037375
SNO CO PUD NO 1
266483
3/5/2025
14,480.34
063941
SNO CO SHERIFFS OFFICE
266484
3/5/2025
56,545.22
038300
SOUND DISPOSAL CO
266485
3/5/2025
3,794.92
038410
SOUND SAFETY PRODUCTS
266486
3/5/2025
370.19
039775
STATE AUDITOR'S OFFICE
266487
3/5/2025
1,669.20
079817
SUBCLEFF, DOUGLAS
266488
3/5/2025
901.25
067865
VERIZON WIRELESS
266489
3/5/2025
13,434.39
075550
VERIZON WIRELESS
266490
3/5/2025
150.00
069751
VESTIS
266491
3/5/2025
339.82
067195
WASHINGTON TREE EXPERTS
266492
3/5/2025
1,491.75
078314
WASTE MGMT DISPOSAL SVC OF OR
266497
3/5/2025
149,744.40
065568
WATER SERVICES NW INC
266493
3/5/2025
96.63
064800
WEHOP
266494
3/5/2025
2,110.42
073552
WELCO SALES LLC
266495
3/5/2025
1,109.01
011900
ZIPLY FIBER
266496
3/5/2025
2,350.95
GrandTotal:
653,521.35
Total count:
84
Page: 2
Packet Pg. 157
8.5
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of claim checks and wire payments.
Staff Lead: Richard Gould
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #266498 through #266604 dated March 12, 2025 for $1,500,429.85, check
#266605 through #266680 dated March 19, 2025 for $1,094,727.51 (re -issued check #266627 $200.00)
and wire payments of $4,609.72, $7,845.88 & $14,248.47.
Staff Recommendation
Approval of claim checks and wire payments.
Narrative
The Council President shall be designated as the auditing committee for the city council. The council
president shall review the documentation supporting claims paid and review for approval by the city
council at its next regular public meeting all checks or warrants issued in payment of any claim, demand
or voucher. A list of each claim, demand or voucher approved and each check or warrant issued
indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the
city council office for review by individual councilmembers prior to each regularly scheduled public
meeting.
Attachments:
Claim cks 03-12-25 Agenda copy
Claim cks 03-19-25 Agenda copy
Packet Pg. 158
8.5.a
apPosPay Positive Pay Listing Page: 1
3/12/2025 12:04:37PM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
070322
A&A LANGUAGE SERVICES INC
266498
3/12/2025
180.00
065052
AARD PEST CONTROL
266499
3/12/2025
142.55
000135
ABSCO ALARMS INC
266500
3/12/2025
2,472.44
061029
ABSOLUTE GRAPHIX
266501
3/12/2025
467.37
078469
AGUIRRE, RAUL
266502
3/12/2025
130.00
001528
AM TEST INC
266503
3/12/2025
335.00
079537
AMERICAN TRAFFIC SOLUTIONS INC
266504
3/12/2025
23,750.00
073573
ANIXTER
266505
3/12/2025
286.81
078237
ARIAS, ADRIAN
266506
3/12/2025
682.50
001699
ASSOC OF WA CITIES
266507
3/12/2025
2,620.00
070305
AUTOMATIC FUNDS TRANSFER
266508
3/12/2025
225.00
001801
AUTOMATIC WILBERT VAULT CO
266509
3/12/2025
1,053.00
002100
BARNARD, EARL
266510
3/12/2025
111.71
074307
BLUE STAR GAS
266511
3/12/2025
916.94
078083
BUYCE JR, RICHARD J
266512
3/12/2025
493.20
003510
CENTRAL WELDING SUPPLY
266513
3/12/2025
419.22
079821
CHAMELEON TRANSLATIONS
266514
3/12/2025
130.00
074537
CITY OF BELLEVUE
266515
3/12/2025
8,803.06
063902
CITY OF EVERETT
266516
3/12/2025
910.80
073135
COGENT COMMUNICATIONS INC
266517
3/12/2025
661.59
070323
COMCAST BUSINESS
266518
3/12/2025
259.86
079824
CPS HR CONSULTING
266519
3/12/2025
9,000.00
005965
CUES INC
266520
3/12/2025
823.28
060914
CUMMINS SALES AND SERVICE
266521
3/12/2025
1,823.25
079013
DEALERSHIP GLASS AUTO GLASS
266522
3/12/2025
44.14
076172
DK SYSTEMS
266523
3/12/2025
895.05
079823
DPF ALTERNATIVES II
266524
3/12/2025
475.16
070244
DUANE HARTMAN & ASSOCIATES INC
266525
3/12/2025
1,695.00
079749
E TYPIST INC
266526
3/12/2025
187.65
076610
EDMONDS HERO HARDWARE
266527
3/12/2025
162.84
008705
EDMONDS WATER DIVISION
266528
3/12/2025
309.51
075200
EDUARDO ZALDIBAR
266529
3/12/2025
796.25
068803
EJ USA INC
266530
3/12/2025
1,776.41
008812
ELECTRONIC BUSINESS MACHINES
266531
3/12/2025
431.84
009350
EVERETT DAILY HERALD
266532
3/12/2025
86.00
071026
FASTSIGNS OF LYNNWOOD
266533
3/12/2025
334.91
012199
GRAINGER
266534
3/12/2025
1,005.79
079744
HEGG, ADAM R
266535
3/12/2025
286.80
013140
HENDERSON, BRIAN
266536
3/12/2025
250.00
013338
HICKOK, ROBIN
266537
3/12/2025
5,850.00
013500
HINGSON, ROBERT
266538
3/12/2025
5,067.53
076240
HM PACIFIC NORTHWEST INC
266539
3/12/2025
1,029.89
061013
HONEY BUCKET
266540
3/12/2025
290.95
074331
HOVICK, JAMES
266541
3/12/2025
3,641.48
069733
ICONIX WATERWORKS INC
266542
3/12/2025
11,035.51
014940
INTERSTATE BATTERY SYSTEMS
266543
3/12/2025
292.64
015270
JCI JONES CHEMICALS INC
266544
3/12/2025
8,241.09
079573
JUVVAL TECH LLC
266545
3/12/2025
200.00
079478
KASHFIA, SASSAN
266546
3/12/2025
130.00
077309
KENYON, DENISE
266547
3/12/2025
94.27
071137
KIDZ LOVE SOCCER
266548
3/12/2025
4,150.90
017050
KWICK'N KLEEN CAR WASH
266549
3/12/2025
1,095.12
079769
LAW OFFICE SAM SOMMERMAN PLLC
266550
3/12/2025
4,470.00
Page: 1
Packet Pg. 159
apPosPay Positive Pay Listing
3/12/2025 12:04:37PM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
075149
LIM, VANNARA
266551
3/12/2025
130.00
067235
MARYS TOWING INC
266552
3/12/2025
328.19
019940
MC COMAS, GARY
266553
3/12/2025
4,390.63
074322
MICRO PRECISION CALIBRATION
266554
3/12/2025
153.00
020900
MILLERS EQUIP & RENT ALL INC
266555
3/12/2025
121.07
079223
MOORE, ANGELA
266556
3/12/2025
751.80
018950
NAPA AUTO PARTS
266557
3/12/2025
82.75
067834
NATIONAL CONSTRUCTION RENTALS
266558
3/12/2025
192.27
024960
NORTH COAST ELECTRIC COMPANY
266559
3/12/2025
142.04
072739
O'REILLYAUTO PARTS
266564
3/12/2025
26.23
070166
OFFICE OF THE STATE TREASURER
266560
3/12/2025
14,873.77
073714
OLBRECHTS & ASSOC PLLC
266561
3/12/2025
2,748.88
026200
OLYMPIC VIEW WATER DISTRICT
266562
3/12/2025
599.16
063750
ORCA PACIFIC INC
266563
3/12/2025
1,709.50
075735
PACIFIC SECURITY
266565
3/12/2025
4,048.35
079345
PHENOVA INC
266566
3/12/2025
1,018.73
070955
R&R STAR TOWING
266567
3/12/2025
328.48
062657
REGIONAL DISPOSAL COMPANY
266568
3/12/2025
6,109.64
066786
RELIABLE SECURITY SOUND & DATA
266569
3/12/2025
1,018.30
079607
ROMERO, STACEY F
266570
3/12/2025
390.00
079760
ROOHI, MAHZAD
266571
3/12/2025
366.00
079019
ROOT AND LIMB YOGA
266572
3/12/2025
1,051.55
079763
SANDAG SOLUTIONS
266573
3/12/2025
130.00
066964
SEATTLE AUTOMOTIVE DIST INC
266574
3/12/2025
227.35
067076
SEATTLE PUMP AND EQUIPMENT CO
266575
3/12/2025
651.24
066918
SEDOR, NORMAN
266576
3/12/2025
7,000.00
079822
SEMISI-TUPOU, VAIVAO T
266577
3/12/2025
130.00
070495
SEPULVEDA, PABLO
266578
3/12/2025
130.00
063306
SHERWIN-WILLIAMS
266579
3/12/2025
142.21
071655
SHI INTERNATIONAL CORP
266580
3/12/2025
3,710.09
075590
SMARSH INC
266581
3/12/2025
128.46
037801
SNO CO HUMAN SERVICE DEPT
266582
3/12/2025
3,023.50
075543
SNO CO PUBLIC DEFENDER ASSOC
266583
3/12/2025
105,746.00
037375
SNO CO PUD NO 1
266584
3/12/2025
22,659.37
063941
SNO CO SHERIFFS OFFICE
266585
3/12/2025
648.78
076433
SNOHOMISH COUNTY 911
266586
3/12/2025
84,231.00
070167
SNOHOMISH COUNTY TREASURER
266587
3/12/2025
188.08
037303
SO SNOHOMISH CO FIRE & RESCUE
266588
3/12/2025
1,078,084.26
075700
SONESSA, MERGIA
266589
3/12/2025
130.00
038300
SOUND DISPOSAL CO
266590
3/12/2025
1,803.19
038410
SOUND SAFETY PRODUCTS
266591
3/12/2025
164.63
079359
THE WALLS LAW FIRM INC
266592
3/12/2025
25,000.00
068141
TRANSPO GROUP
266593
3/12/2025
2,062.50
073418
TREE SOLUTIONS INC
266594
3/12/2025
3,000.00
076927
TRI-TECH FORENSICS INC
266595
3/12/2025
55.98
063939
TYLER TECHNOLOGIES INC
266596
3/12/2025
4,800.00
044960
UTILITIES UNDERGROUND LOC CTR
266597
3/12/2025
283.50
067865
VERIZON WIRELESS
266598
3/12/2025
27.67
069751
VESTIS
266599
3/12/2025
256.29
077739
VOOGT, JOHANNES FRANCISCUS
266600
3/12/2025
130.00
067917
WALLY'S TOWING INC
266601
3/12/2025
452.91
065035
WASHINGTON STATE PATROL
266602
3/12/2025
357.00
064800
WEHOP
266603
3/12/2025
1,930.82
051282
ZUMAR INDUSTRIES INC
266604
3/12/2025
1,540.37
Page: 2
Packet Pg. 160
8.5.a
apPosPay Positive Pay Listing
3/12/2025 12:04:37PM City of Edmonds
Document group: jacobson
GrandTotal
Total count:
1,500,429.85
107
Page: 3
Packet Pg. 161
8.5.b
apPosPay Positive Pay Listing Page: 1
3/19/2025 11:50:50AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
000135
ABSCO ALARMS INC
266605
3/19/2025
546.98
079673
ACCORD CONTRACTORS LLC
266606
3/19/2025
2,452.13
075132
AERZEN USA CORP
266607
3/19/2025
438.97
000850
ALDERWOOD WATER DISTRICT
266608
3/19/2025
134,874.35
001528
AM TEST INC
266609
3/19/2025
205.00
079745
AMAZING MAPLES LLC
266610
3/19/2025
1,315.20
074718
AQUATIC SPECIALTY SERVICES INC
266611
3/19/2025
174.87
025217
ARG INDUSTRIAL
266612
3/19/2025
410.07
064341
AT&T MOBILITY
266613
3/19/2025
1,749.47
070305
AUTOMATIC FUNDS TRANSFER
266614
3/19/2025
3,880.90
071174
AXON ENTERPRISE INC
266615
3/19/2025
291,227.34
063408
BARTELS & STOUT INC
266616
3/19/2025
193.00
072005
BROCKMANN, KERRY
266617
3/19/2025
1,269.45
078083
BUYCE JR, RICHARD J
266618
3/19/2025
431.40
073029
CANON FINANCIAL SERVICES
266619
3/19/2025
572.56
069813
CDW GOVERNMENT INC
266620
3/19/2025
236.62
003510
CENTRAL WELDING SUPPLY
266621
3/19/2025
90.23
035160
CITY OF SEATTLE
266622
3/19/2025
41.99
076914
CM DESIGN GROUP LLC
266623
3/19/2025
35,667.05
070323
COMCAST BUSINESS
266624
3/19/2025
168.42
005965
CUES INC
266625
3/19/2025
1,222.33
006200
DAILY JOURNAL OF COMMERCE
266626
3/19/2025
699.60
079777
DEMARAY, MARK M
266627
3/19/2025
200.00
006626
DEPT OF ECOLOGY
266628
3/19/2025
1,067.89
068654
DIJULIO DISPLAYS INC
266629
3/19/2025
4,505.78
076172
DK SYSTEMS
266630
3/19/2025
19,048.84
076610
EDMONDS HERO HARDWARE
266631
3/19/2025
85.41
063448
EDMONDS LIONS CLUB
266632
3/19/2025
500.00
069523
EDMONDS P&R YOUTH SCHOLARSHIP
266633
3/19/2025
150.00
008705
EDMONDS WATER DIVISION
266634
3/19/2025
1,763.08
008812
ELECTRONIC BUSINESS MACHINES
266635
3/19/2025
397.24
009350
EVERETT DAILY HERALD
266636
3/19/2025
347.44
072493
FIRSTLINE COMMUNICATIONS INC
266637
3/19/2025
292.83
068617
GLEISNER, BARBARA
266638
3/19/2025
243.00
074722
GUARDIAN SECURITY SYSTEMS
266639
3/19/2025
72.31
067862
HOME DEPOT CREDIT SERVICES
266640
3/19/2025
1,395.78
061013
HONEY BUCKET
266641
3/19/2025
2,182.46
060165
HWAGEOSCIENCES INC
266642
3/19/2025
2,200.00
069733
ICONIX WATERWORKS INC
266643
3/19/2025
7,410.47
074263
LYNNWOOD WINSUPPLY CO
266644
3/19/2025
571.26
068489
MCLOUGHLIN & EARDLEY GROUP INC
266645
3/19/2025
445.52
020900
MILLERS EQUIP & RENT ALL INC
266646
3/19/2025
77.35
018950
NAPA AUTO PARTS
266647
3/19/2025
223.87
061654
NATIONAL BARRICADE CO LLC
266648
3/19/2025
417.60
064570
NATIONAL SAFETY INC
266649
3/19/2025
153.94
062594
NEW PIG CORPORATION
266650
3/19/2025
1,749.59
079722
NIELSON, LEAH CLAIRE
266651
3/19/2025
785.95
075542
NORTHWEST LANDSCAPE SUPPLY
266652
3/19/2025
371.61
078890
NW MOBILE FLAGGING ACADEMY
266653
3/19/2025
4,500.00
077389
OLYMPIC ELEVATOR COMPANY
266654
3/19/2025
849.30
002203
OWEN EQUIPMENT COMPANY
266655
3/19/2025
444,045.19
074793
PETDATA INC
266656
3/19/2025
212.50
079345
PHENOVA INC
266657
3/19/2025
394.64
Page: 1
Packet Pg. 162
apPosPay Positive Pay Listing
3/19/2025 11:50:50AM City of Edmonds
Document group: jacobson
Vendor Code & Name Check # Check Date Amount
029117
PORT OF EDMONDS
266658
3/19/2025
4,567.65
077461
PUGET SOUND PLANTS INC
266659
3/19/2025
291.33
061540
REPUBLIC SERVICES #197
266660
3/19/2025
3,470.84
064769
ROMAINE ELECTRIC
266661
3/19/2025
271.49
079174
SAVANNAH POWERS
266662
3/19/2025
259.00
076332
SCOTT, EMILY
266663
3/19/2025
510.00
063306
SHERWIN-WILLIAMS
266664
3/19/2025
155.25
068132
SHORELINE CONSTRUCTION CO
266665
3/19/2025
98,031.45
036955
SKY NURSERY
266666
3/19/2025
1,326.00
037375
SNO CO PUD NO 1
266667
3/19/2025
1,709.00
006630
SNOHOMISH COUNTY
266668
3/19/2025
778.00
072649
THE WIDE FORMAT COMPANY
266669
3/19/2025
254.15
063939
TYLER TECHNOLOGIES INC
266670
3/19/2025
1,044.00
079619
UNCOMMON BRIDGES
266671
3/19/2025
294.00
078770
VERSATERM PUBLIC SAFETY US INC
266672
3/19/2025
3,932.25
069751
VESTIS
266673
3/19/2025
148.23
075635
WCP SOLUTIONS
266674
3/19/2025
1,082.57
064800
WEHOP
266675
3/19/2025
47.26
074609
WEST COAST ARMORY NORTH
266676
3/19/2025
126.00
069691
WESTERN SYSTEMS
266677
3/19/2025
996.60
063008
WSDOT
266678
3/19/2025
134.10
071634
ZAYO GROUP LLC
266679
3/19/2025
111.96
011900
ZIPLY FIBER
266680
3/19/2025
857.60
GrandTotal:
1,094,927.51
Total count:
76
Page: 2
Packet Pg. 163
8.6
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Lori Palmer
Department: Administrative Services
Preparer: Lori Palmer
Background/History
Approval of payroll check #66196 dated March 20, 2025 for $3,870.33, direct deposit for $803,342.37,
benefit checks #66197 through #66204 and wire payments for $828,387.34 for the pay period of March
1, 2025 through March 15, 2025.
Staff Recommendation
Approval of payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of payments.
Attachments:
03-01-2025 to 03-15-2025 benefit checks report
03-01-2025 to 03-15-2025 payroll earnings report
Packet Pg. 164
8.6.a
Benefit Checks Summary Report
City of Edmonds
Pay Period: 1,176 - 03/01/2025 to 03/15/2025
Bank: usbank - US Bank
Check # Date Payee # Name Check Amt Direct Deposit
66197
03/20/2025
bpas
BPAS
8,068.74
0.00
66198
03/20/2025
epoa2
EPOA-POLICE
8,460.00
0.00
66199
03/20/2025
epoa3
EPOA-POLICE SUPPORT
1,800.00
0.00
66200
03/20/2025
icma
MISSIONSQUARE PLAN SERVICES
5,957.51
0.00
66201
03/20/2025
flex
NAVIA BENEFIT SOLUTIONS
6,521.58
0.00
66202
03/20/2025
teams
TEAMSTERS LOCAL 763
7,016.00
0.00
66203
03/20/2025
teamcom
TEAMSTERS LOCAL 763
637.95
0.00
66204
03/20/2025
tx
TEXAS CHILD SUPPORT SDU
166.50
0.00
38,628.28
0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
3808
03/20/2025
awc
AWC
434,574.27
0.00
3814
03/20/2025
edm
CITY OF EDMONDS
247.00
0.00
3815
03/20/2025
us
US BANK
155,116.87
0.00
3816
03/20/2025
mebt
WTRISC FBO #N3177B1
147,811.09
0.00
3817
03/20/2025
pb
NATIONWIDE RETIREMENT SOLUTION
8,453.06
0.00
3819
03/20/2025
wadc
WASHINGTON STATE TREASURER
42,466.77
0.00
3821
03/20/2025
oe
OFFICE OF SUPPORT ENFORCEMENT
1,090.00
0.00
789,759.06
0.00
Grand Totals: 828,387.34
0.00
3/19/2025
Packet Pg. 165
8.6.b
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,176 (03/01/2025 to 03/15/2025)
Hour Type Hour Class Description Hours Amount
113
ABSENT
Unpaid ADA hours
13.00
0.00
121
SICK
SICK LEAVE
747.50
44,630.96
122
VACATION
VACATION
777.75
47,266.39
123
HOLIDAY
HOLIDAY HOURS
174.50
10,558.14
124
HOLIDAY
FLOATER HOLIDAY
53.00
2,685.81
125
COMP HOURS
COMPENSATORY TIME
147.50
8,811.77
129
SICK
Police Sick Leave L & 1
18.00
2,122.92
135
SICK
WASHINGTON STATE SICK LEAVE
16.00
343.52
141
BEREAVEMENT
BEREAVEMENT
3.25
167.27
150
REGULAR HOURS
Kelly Day Used
224.00
14,430.22
155
COMP HOURS
COMPTIME AUTO PAY
46.75
3,059.34
160
VACATION
MANAGEMENT LEAVE
41.50
3,634.55
190
REGULAR HOURS
REGULAR HOURS
16,334.25
976,585.30
195
REGULAR HOURS
ADMINISTRATIVE LEAVE
50.00
3,197.82
210
OVERTIME HOURS
OVERTIME -STRAIGHT
4.00
207.00
215
OVERTIME HOURS
WATER WATCH STANDBY
24.00
2,008.11
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
3.00
400.37
220
OVERTIME HOURS
OVERTIME 1.5
106.00
10,076.61
225
OVERTIME HOURS
OVERTIME -DOUBLE
57.00
6,114.92
400
MISCELLANEOUS
MISC PAY
0.00
-141.97
404
MISCELLANEOUS
Medical Opt Out
0.00
300.00
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
817.41
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
2.50
2,614.83
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
5,314.94
602
COMP HOURS
ACCRUED COMP 1.0
40.50
0.00
604
COMP HOURS
ACCRUED COMP TIME 1.5
109.50
0.00
606
COMP HOURS
ACCRUED COMP 2.0
9.50
0.00
609
COMP HOURS
Commander Standy Accrual
10.00
0.00
901
SICK
ACCRUED SICK LEAVE
20.73
0.00
902
MISCELLANEOUS
BOOT ALLOWANCE
0.00
0.00
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
256.55
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
228.46
anc
REGULAR HOURS
Ancilary Duty Pay
0.00
276.61
anc2
REGULAR HOURS
Ancilary Duty Pay
0.00
1,551.48
03/19/2025
Packet Pg. 166
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,176 (03/0112025 to 03/15/2025)
Hour Type Hour Class Description Hours Amount
anc3
REGULAR HOURS
Ancilary Duty Pay
0.00
1,842.24
boc
MISCELLANEOUS
BOC II Certification
0.00
244.78
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
235.40
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
122.39
det4
MISCELLANEOUS
Detective 4%
0.00
1,351.04
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
1,060.62
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
890.94
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
11,965.70
fd1
REGULAR HOURS
Furlouqh Day Non -Represented
137.00
10,985.13
fmlc
COMP HOURS
Familv Medical Leave -Comp Used
3.00
126.29
fmis
SICK
FAMILY MEDICAL/SICK
78.75
4,237.08
fmly
VACATION
Familv Medical Leave Vacation
4.00
168.40
hol
HOLIDAY
HOLIDAY
9.00
458.97
k9
MISCELLANEOUS
K-9 Assiqnment
0.00
429.92
Ian
MISCELLANEOUS
LANGUAGE PAY
0.00
600.00
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
1,160.18
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
1,135.30
Ig12
LONGEVITY
Longevity 9%
0.00
3,892.59
Ig13
LONGEVITY
Longevity 7%
0.00
1,704.01
Ig14
LONGEVITY
Longevity 5%
0.00
1,445.65
Iq2
LONGEVITY PAY
LONGEVITY PAY 4%
0.00
171.92
Iq3
LONGEVITY PAY
LONGEVITY 6%
0.00
298.53
Iq4
LONGEVITY
Lonqevitv 1%
0.00
1,192.91
Iq5
LONGEVITY
Lonqevitv 3%
0.00
4,405.01
Iq6
LONGEVITY
Lonqevitv .5%
0.00
0.00
Iq7
LONGEVITY
Lonqevitv 1.5%
0.00
917.60
pfmp
ABSENT
Paid Familv Medical Unpaid/Sup
95.00
0.00
pfms
SICK
Paid FAMILY MEDICAL/SICK
7.00
294.70
pfmv
VACATION
Paid Familv Medical Vacation
30.00
1,611.75
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
3,633.30
str
MISCELLANEOUS
PSET Serqeant
0.00
255.80
tac
MISCELLANEOUS
TAC Officer
0.00
214.96
to
MISCELLANEOUS
Traininq Officer
0.00
214.96
traf
MISCELLANEOUS
Traffic Officer - Car
0.00
462.12
03/19/2025
Packet Pg. 167
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,176 (03/01/2025 to 03/15/2025)
Hour Type Hour Class Description Hours
19, 397.48
Total Net Pay:
Amount
$1,205,249.52
$807,212.70
8.6.b
03/19/2025
Packet Pg. 168
8.7
City Council Agenda Item
Meeting Date: 03/25/2025
Resolution in Support and Recognition of Women's History Month
Staff Lead: City Council
Department: City Council
Preparer: Beckie Peterson
Background/History
The National Women's History Alliance(NWHA) established March as National Women's History Month,
after first being official recognized as Women's History Week by Congressional resolution in 1981, and
then expanded in 1987 to the entire month.
Recommendation
Adopt resolution in support of Women's History Month.
Narrative
From the NWHA website:
As we celebrate Women's History Month 2025 with the theme, "Moving Forward Together!
Women Educating & Inspiring Generations," we will continue to advocate, educate, and build a
more inclusive future.
Attachments:
3.18.2025 A RESOLUTION OF THE EDMONDS CITY COUNCIL IN SUPPORT AND IN RECOGNITION OF
WOMEN
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RESOLUTION NO:
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A RESOLUTION OF THE EDMONDS CITY
COUNCIL IN SUPPORT OF AND IN z
RECOGNITION OF WOMEN'S HISTORY MONTH 2
WHEREAS, this year, 2025, marks the 105'h anniversary of the ratification of the 19ch
amendment to the United States Constitution, guaranteeing and protecting women's right to vote;
and
WHEREAS, American women have been and still are leaders in all sectors and facets of life, not
only in securing their own rights of suffrage, liberty, and equal opportunity, but also in the
movements for abolition, emancipation, industrial labor, civil rights, peace, and in defense of our
nation and democracy; and
WHEREAS, locally, nationally, and internationally, women of every race, age, and cultural
background have made historic contributions to the growth, stability, and strength of our
communities in countless recorded and unrecorded ways; and
WHEREAS, the gender pay gap continues to persist for employed women, on average for full-
time workers by approximately $18,616 a year as of 2023 in Washington State, which is the
second worst in the nation. The wage gap for women of color is significantly greater with Black
women earned $28,400 less, and Latina women earned $35,400 less than white, non -Hispanic
men; and
WHEREAS, women across in Edmonds and across our country continue to be instrumentally
important in the lives of their families, friends, co-workers, neighborhoods, and our community,
our businesses, our economy, our government, and more, through their diligence and intentional
efforts; and
WHEREAS, the National Women's History Alliance proudly established March 2025 as
National Women's History Month, ensuring diverse women's voices and contributions are
recognized and celebrated;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDMONDS
WASHINGTON THAT:
Section 1. The Edmonds City Council adopts this resolution to express its official
position in support of Women's History Month.
Section 2. The City of Edmonds pledges to be a supportive community for the
equal rights of all women.
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8.7.a
RESOLVED this day of March 2025.
CITY OF EDMONDS
MAYOR, MIKE ROSEN
ATTEST:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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8.8
City Council Agenda Item
Meeting Date: 03/25/2025
Mathay Ballinger Park Shelter Grant Acceptance
Staff Lead: Angie Feser
Department: Parks, Recreation & Human Services
Preparer: Angie Feser
Narrative
The Mathay Ballinger Park is the only city -owned park in southeast Edmonds and with recent site
improvements as well as a recent expansion through the Mee property acquisition, is experiencing
increased usage. The park has a playground, basketball courts, BBQs, picnic tables and parking also
serves as one of the few trailheads for the interurban trail. Recent improvements included an ADA
accessible asphalt path connecting the parking lot to the playground and providing the missing
connection between the paved interurban trail and city streets; a permanent restroom, drinking
fountain, additional parking and entrance and rule signage.
The remaining amenity of the initial improvement design is a large picnic shelter, which was paused due
to project funding limitations. However, the Parks & Recreation department was successfully awarded a
Snohomish County Council/City Partnership Project grant of $127,500 for the installation of the shelter.
This new structure will allow groups to gather and enjoy the park while protected from the elements
and provide additional usage of Mathay Ballinger Park.
The County provided Interlocal Agreement (ILA) is attached and was reviewed and approved to form by
city attorney.
Staff Recommendation
The City Council authorizes the Mayor to execute the Interlocal Agreement between Snohomish County
and City of Edmonds providing $127,500 for Mathay Ballinger Park improvements of a large picnic
shelter.
Attachments:
2025 REET II CoE Mathay Ballinger Park ILA 3.18.2025
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8.8.a
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY
OF EDMONDS FOR THE MATHAY BALLINGER PARK IMPROVEMENTS
PROJECT
This INTERLOCAL AGREEMENT (the "Agreement"), is made by and between
SNOHOMISH COUNTY, a political subdivision of the State of Washington (the "County"), and
the CITY OF EDMONDS, a Washington municipal corporation (the "City"), collectively the
"Parties," pursuant to chapter 39.34 RCW.
RECITALS
A. The 2024 Snohomish County Parks and Recreation Element, a component of the
Snohomish County Growth Management Act Comprehensive Plan, has documented a County-
wide need for a wide variety of recreational facilities; and
B. The County Executive and the County Council have determined that it is consistent
with the Snohomish County Parks and Recreation Element and is in the public interest of County
residents to participate in joint undertakings with local municipalities to increase recreational
opportunities and facility capacity; and
C. Amended Ordinance 24-081, included $1,600,000 of REET II funds, collected
pursuant to chapter 82.46 RCW, to be split equally between the five council districts for N
Council/City Partnership Projects; and CD
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D. The County Council adopted benchmarks for Council/City Partnership Projects ri
through Motion 23-259; and
E. Pursuant to the adopted benchmarks, the Council identified various projects for
inclusion in the Council/City Partnership Projects; and
F. One of the identified Council/City projects is the City's Mathay Ballinger Park
Improvements Project ("the Project") which will allow for the addition of a large picnic shelter
to the full renovation of Mathay Ballinger Park; and
G. Snohomish County has agreed to provide ONE HUNDRED TWENTY-SEVEN
THOUSAND FIVE HUNDRED DOLLARS ($127,500) of REET II funds (the "Funds") in
support of the Project; and
H. The City has provided the following: copy of submission form for County funds
(Attachment A, attached hereto and incorporated herein by reference); proof of City's ownership
of the Project property (Attachment B, attached hereto and incorporated herein by this reference);
relevant portions of the City's Capital Facilities Plan ("CFP") identifying the Project (Attachment
C, attached hereto and incorporated herein by this reference); and proof of insurance (Attachment
D, attached hereto and incorporated herein by this reference); and
I. Pursuant to this Agreement, the County wishes to provide, and the City wishes to
accept, the above -described Funds from the County.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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8.8.a
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and
for other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the County and the City agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to chapter 39.34 RCW. The
purpose and intent of this Agreement is to define the responsibilities of the County and the City as
they relate to the County's provision of the funds to the City's Project located at 24105 78th PI W,
Edmonds, WA 9802�(the "Property").
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2. Effective Date and Duration.
This Agreement shall take effect when it has been duly executed by both parties and either
filed with the County Auditor or posted on the County's Interlocal Agreements website. This
Agreement shall remain in effect through December 31, 2027, unless earlier terminated pursuant
to the provisions of Section 12 below; PROVIDED HOWEVER, that each party's obligations are
contingent upon local legislative appropriation of necessary funds for this specific purpose in
accordance with applicable law.
3. Administrators.
Each party to this Agreement shall designate an individual (an "Administrator"), who may
be designated by title or position, to oversee and administer such party's participation in this
Agreement. The Parties' initial Administrators shall be the following individuals:
Countv's Initial Administrator:
Rich Patton, Parks Manager
Snohomish County Parks & Recreation
6705 Puget Park Drive
Snohomish, Washington 98296
(425) 388-6614 phone
Rich.Patton@snoco.org
City*s Initial Administrator:
Angie Feser, Parks & Recreation Director
Frances Anderson Center
700 Main Street
Edmonds, WA 98020
425-771-0256
angie.feser@edmondswa.gov
Either party may change its Administrator at any time by delivering written notice of such
party's new Administrator to the other party.
4. Proiect Performance.
4.1 Certification of Real Property Interest. The City certifies to the County that the
City owns the Property, as evidenced by Exhibit B, and additional real property or easements are
not needed to complete the Project.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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4.2 City's Financial Commitment. The City certifies to the County that the City will
have sufficient monies to complete the Project by the Project deadline identified in Section 4.4
below (the "City's Financial Commitment") and that the Project was included in the City's CFP
as evidenced by Attachment C.
4.3 Proiect Completion. The City shall complete the Project as detailed in Attachment
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4.4 Proiect Deadline. On or before December 31, 2027, the City shall complete the
Project. In executing the Project, the City shall obtain and, upon request, provide the County with
copies of all permits necessary to complete the Project.
4.5 Recognition of County as Financial Sponsor. The City shall recognize the County
as a financial sponsor of the Project as follows:
4.5.1 Upon completion of the Project or dedication of the completed Project,
whichever comes first, the City shall install at the Project site a plaque in a form approved by the
County that indicates that the County is a financial sponsor of, or contributor to, the Project;
4.5.2 The City shall invite the County to all events promoting the Project and
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recognize the County at all such events as a financial sponsor of the Project; N
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4.5.3 The City shall recognize the County as a financial sponsor in all brochures, 7
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banners, posters, and other promotional material related to the Project. a
4.6 Project Maintcnance. The City shall be responsible for on -going capital
improvements to, and maintenance of, the Project and the Property. The County makes no
commitment to support the Project or Property beyond what is provided for in this Agreement and
assumes no obligation for future support of the Project or Property except as expressly set forth in
this Agreement.
4.7 Availability to County Residents. The City shall make the Property available to all
County residents on the same terms as it is available to residents of the City.
5. Invoicing and Payment.
5.1 Invoicing. Within thirty days of final completion of the Project or by December
31, 2027, whichever occurs first. The City shall submit to the County one invoice on City
letterhead requesting disbursement of the Funds for the Project. The invoice needs to include
name and address of City, name and the address of who the invoice is addressed to (the County),
the date, the amount being requested for reimbursement, and the name of the project being
funded. Invoices shall provide line -item detail for materials, labor, and overhead. Backup
documentation should include of copies of invoices paid by the City to contractors/consultants
for the work performed, which covers the full amount being requested for reimbursement
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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8.8.a
and proof of payment on those invoices. Additionally, providing progress photos of the site is
strongly recommended with prior, during, and after completion photos.
5.2 Payment. Unless the County delivers to the City written notice disputing the
amount of a particular line item, within twenty (20) working days of receipt from the City of an
invoice properly submitted to the County pursuant to Section 5.1, the County shall remit to the
City an amount not to exceed One Hundred Twenty-S voe� ousand Five Hundred Dollars. In the
event the total costs of the Project is less than $127,, the County shall only remit those fund
necessary to pay the submitted invoice in full unless otherwise disputed as provided in this Section
5.2.
5.3 Accounting. The City shall maintain a system of accounting and internal controls
that complies with generally accepted accounting principles and governmental accounting and
financial reporting standards and provisions concerning preservation and destruction of public
documents in accordance with applicable laws, including chapter 40.14 RCW.
5.4 Recordkeeping. The City shall maintain adequate records to support billings. The
records shall be maintained by the City for a period of five (5) years after completion of this m
Agreement. The County, or any of its duly authorized representatives, shall have access to books, w
documents, or papers and records of the City relating to this Agreement for purposes of inspection,
audit, or the making of excerpts or transcripts. LO
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5.5 Audit and Repayment. The City shall return Funds disbursed to it by the County N
under this Agreement upon the occurrence of any of the following events:
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5.5.1 If overpayments are made; or
5.5.2 If an audit of the Project by the State or the County determines that the
Funds have been expended for purposes not permitted by the REET II statute, the
State, the County, or this Agreement.
In the case of 5.5.1 or 5.5.2, the County shall make a written demand upon the City for repayment,
and the City shall be obligated to repay to the County the Funds demanded within sixty (60)
calendar days of the demand. The County's right to demand repayment from the City may be
exercised as often as necessary to recoup from the City all funds required to be returned to the
County.
The City is solely responsible for seeking repayment from any subcontractor in conformance with
its debt collection policy.
6. Independent Contractor. The City will perform all work associated with the Project as
an independent contractor and not as an agent, employee, or servant of the County. The City shall
be solely responsible for control, supervision, direction and discipline of its personnel, who shall
be employees and agents of the City and not the County. The County shall only have the right to
ensure performance.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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7. Indemnification/Hold Harmless.
The City shall assume the risk of liability for damage, loss, costs, and expense arising out
of the activities under this Agreement and all use of any improvements it may place on the
Property. The City shall hold harmless, indemnify, and defend the County, its officers, elected and
appointed officials, employees, and agents from and against all claims, losses, lawsuits, actions,
counsel fees, litigation costs, expenses, damages, judgments, or decrees by reason of damage to
any property or business and/or any death, injury, or disability to, or of, any person or party,
including but not limited to any employee, arising out of or suffered, directly or indirectly, by
reason of, or in connection with, the acquisition or use of the Property and this Agreement;
PROVIDED, that the above indemnification does not apply to those damages solely caused by the
negligence or willful misconduct of the County, its elected and appointed officials, officers,
employees or agents. This indemnification obligation shall include, but is not limited to, all claims
against the County by an employee or former employee of City, and City, by mutual negotiation,
expressly waives all immunity and limitation on liability, as respects the County only, under any
industrial insurance act, including Title 51 RCW, other Worker's Compensation act, disability
benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable
in the case of such claim.
8. Liability Related to City Ordinances, Policies. Rules and Reeulations.
In executing this Agreement, the County does not assume liability or responsibility for or c
in any way release the City from any liability or responsibility which arises in whole or in partco
from the existence or effect of City ordinances, policies, rules, or regulations. If any cause, claim,
suit, action or administrative proceeding is commenced in which the enforceability and/or validity a
of any such City ordinance, policy, rule or regulation is at issue, the City shall defend the same at J
its sole expense and, if judgment is entered or damages are awarded against the City, the County, Y
or both, the City shall satisfy the same, including all chargeable costs and reasonable attorney's a
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9. Insurance.
The City shall procure and maintain for the duration of this Agreement, insurance against
claims for injuries to persons or damages to property which may arise from, or in connection with,
exercise of the rights and privileges granted by this Agreement, by the City, its agents,
representatives, and employees/subcontractors. The cost of such insurance shall be paid by the
City.
9.1 Minimum Scope and Limits of Insurance. General Liability: Insurance Services
Office Form No. CG 00 01 Ed. 11-88, covering COMMERCIAL GENERAL LIABILITY with
limits no less than $1,000,000 combined single limit per occurrence for bodily injury, personal
injury, and property damage.
9.2 Other Insurance Provisions. Coverage shall be written on an "Occurrence" form.
The insurance policies required in this Agreement are to contain or be endorsed to contain the
INTER -LOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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8.8.a
County, its officers, officials, employees, and agents as additional insureds as respects liability
arising out of activities performed by or on behalf of the City in connection with this Agreement.
9.3 Verification of Coverage. The City shall furnish the County with certificate(s) of
insurance and endorsement(s) required as evidenced by Attachment D.
9.4 Self -insured Status. If the City is self -insured, in lieu of the insurance required in
this Section 9, the City shall, upon request of the County, provide the County a letter certifying the
City's self-insurance program.
10. Compliance with Laws.
In the performance of its obligations under this Agreement, each party shall comply with
all applicable federal, state, and local laws, rules and regulations.
11. Default and Remedies.
11.1 Default. If either the County or the City fails to perform any act or obligation J
required to be performed by it hereunder, the other party shall deliver written notice of such failure s
to the non -performing party. The non -performing party shall have twenty (20) days after its receipt
of such notice in which to correct its failure to perform the act or obligation at issue, after which
time it shall be in default ("Default") under this Agreement; provided, however, that if the non- c
performance is of a type that could not reasonably be cured within said twenty (20) day period,co
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then the non -performing party shall not be in Default if it commences cure within said twenty (20)
day period and thereafter diligently pursues cure to completion. Q
11.2 Remedies. In the event of a parry's Default under this Agreement, then after
giving notice and an opportunity to cure pursuant to Section 11.1 above, the non -Defaulting party
shall have the right to exercise any or all rights and remedies available to it in law or equity.
12. Early Termination.
12.1 30 DAys' Notice. Except as provided in Section 12.2 below, either party may
terminate this Agreement at any time, with or without cause, upon not less than thirty (30) days'
advance written notice to the other party. The termination notice shall specify the date on which
the Agreement shall terminate.
12.2 Termination for Breach. In the event that the City fails to complete the Project by
December 31, 2027, and/or otherwise commits a Default as described in Section 11, the County
may terminate this Agreement immediately by delivering written notice to the City. Within thirty
(30) days of such early termination, the City shall return to the County all Funds previously
disbursed from the County to the City for the Project plus interest at the rate of twelve percent
(12%) per annum beginning thirty (30) days from the date of early termination.
INTER -LOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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8.8.a
13. Dispute Resolution.
In the event differences between the Parties should arise over the terms and conditions or
the performance of this Agreement, the Parties shall use their best efforts to resolve those
differences on an informal basis. If those differences cannot be resolved informally, the matter
may be referred for mediation to a mediator mutually selected by the Parties. If mediation is not
successful or if a party waives mediation, either of the Parties may institute legal action for specific
performance of this Agreement or for damages.
14. Notices.
All notices required to be given by any party to the other party under this Agreement shall
be in writing and shall be delivered either in person, by United States mail, or by electronic mail
(email) to the applicable Administrator or the Administrator's designee. Notice delivered in person
shall be deemed given when accepted by the recipient. Notice by United States mail shall be
deemed given as of the date the same is deposited in the United States mail, postage prepaid, and
addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of this
Agreement. Notice delivered by email shall be deemed given as of the date and time received by
the recipient.
15. Miscellaneous.
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15.1 Entire Agreement; Amendment. This Agreement constitutes the entire agreement c�•i
between the Parties regarding the subject matter hereof, and supersedes any and all prior oral or �
written agreements between the Parties regarding the subject matter contained herein. This
Agreement may not be modified or amended in any manner except by a written document executed
with the same formalities as required for this Agreement and signed by the party against whom Y
such modification is sought to be enforced. a
15.2 Conflicts between Attachments and Text. Should any conflicts exist between any
attached exhibit or schedule and the text or main body of this Agreement, the text or main body of
this Agreement shall prevail.
15.3 Governing Law and Venue. This Agreement shall be governed by and enforced
in accordance with the laws of the State of Washington. The venue of any action arising out of this
Agreement shall be in the Superior Court of the State of Washington, in and for Snohomish
County.
15.4 Interpretation. This Agreement and each of the terms and provisions of it are
deemed to have been explicitly negotiated by the Parties, and the language in all parts of this
Agreement shall, in all cases, be construed according to its fair meaning and not strictly for or
against either of the Parties hereto. The captions and headings in this Agreement are used only for
convenience and are not intended to affect the interpretation of the provisions of this Agreement.
This Agreement shall be construed so that wherever applicable the use of the singular number shall
include the plural number, and vice versa, and the use of any gender shall be applicable to all
genders.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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15.5 Severabi lity. If any provision of this Agreement or the application thereof to any
person or circumstance shall, for any reason and to any extent, be found invalid or unenforceable,
the remainder of this Agreement and the application of that provision to other persons or
circumstances shall not be affected thereby, but shall instead continue in full force and effect, to
the extent permitted by law.
15.6 No Waiver. A party's forbearance or delay in exercising any right or remedy with
respect to a Default by the other party under this Agreement shall not constitute a waiver of the
Default at issue. Nor shall a waiver by either party of any particular Default constitute a waiver of
any other Default or any similar future Default.
15.7 No Assignment. This Agreement shall not be assigned, either in whole or in part,
by either party without the express written consent of the other party, which may be granted or
withheld in such party's sole discretion. Any attempt to assign this Agreement in violation of the
preceding sentence shall be null and void and shall constitute a Default under this Agreement.
15.8 Warranty of Authority. Each of the signatories hereto warrants and represents
that he or she is competent and authorized to enter into this Agreement on behalf of the party for
whom he or she purports to sign this Agreement.
15.9 No Joint Venture. Nothing contained in this Agreement shall be construed as c
creating any type or manner of partnership, joint venture or other joint enterprise between the N
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15.10 No Separate Entity Necessary. The Parties agree that no separate legal or
administrative entities are necessary to carry out this Agreement.
15.11 Ownership of Property. Except as expressly provided to the contrary in this
Agreement, any real or personal property used or acquired by either party in connection with its
performance under this Agreement will remain the sole property of such party, and the other party
shall have no interest therein.
15.12 No Third Party Beneficiaries. This Agreement and each and every provision
hereof is for the sole benefit of the City and the County. No other persons or Parties shall be
deemed to have any rights in, under or to this Agreement.
15.13 Execution in Counterparts. This Agreement may be executed in two or more
counterparts, each of which shall constitute an original and all of which shall constitute one and
the same agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the date set forth
under their signatures below, and effective as of the date of the last party to sign.
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
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8.8.a
County
SNOHOMISH COUNTY
By
Title: County Executive Date
Approved as to Form:
Digitally signed by Marsh,
Marsh
George
George Date:2025.03.10
g 13:00:46-07'00'
Deputy Prosecuting Attorney Date
INTERLOCAL AGREEMENT BETWEEN SNOHOMISH
COUNTY AND THE CITY OF EDMONDS FOR THE
MATHAY BALLINGER PARK IMPROVEMENTS
City
CITY OF EDMONDS
By
Title: Mayor
Date
Approved as to Form:
Sharon Digitally signed by Sharon
Cates
Date: 2025.03.11
Cates 12:31:37-07'00'
Office of the City Attorney Date
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ATTACHMENT A - SUBMISSION FORM
8.8.a
SNOHOMISH COUNTY PARTNERSHIP PROJECTS
OVERVIEW: Funding is available through Snohomish County's Capital Improvement Program to provide dollars for the
completion of gualifving projects in partnership with public entities. Eligible public entities include: school districts, park
districts, utility districts, county and cities/towns that have a CIP. Funding is provided through the Real Estate Excise Tax 2 (REET
2) Fund and projects must comply with fund restrictions and ideally, be included in the receiving entity's adopted capital
budget. Funding is subject to availability and appropriation by the County Council.
QUALIFYING PROJECTS: REET 2 may only be used for financing "capital projects" specified in the capital facilities plan. RCW
82.46.035(5) defines capital projects as:
(a) Planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of
streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems,
storm and sanitary sewer systems;
(b) Planning, construction, reconstruction, repair, rehabilitation, or improvement of parks; and
(c) Until January 1, 2026, planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation,
or improvement of facilities for those experiencing homelessness and affordable housing projects.
"Your entity must own the land which the project is located on.
SECTION 1: CONTACT INFORMATION
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City of Edmonds 700 Main Street, Edmonds, WA 98020
Public Entity Name Public Entity Address
Mike Rosen, Mayor Angie Feser (425) 361-5697 Angie.Feser@edmc6
Person Authorized to Approve Agreement Contact Person Name Contact Person Phone Contact Person Email
for Funding
SECTION 2: PROJECT INFORMATION
Program Year
2024
Project Title
Mathav Ballinqer Park Improvements - Picnic Shelter
Project Location
Mathav Ballinqer Park, 24105 78th PI W, Edmonds
Project Description:
The city is renovating Mathay Ballinger park to add a
Brief (1-2 sentences) description of what
permanent restroom, water fountain, ADA accessible path to
the project will accomplish
the playground, improve parking and add site furnishings with
construction occuring this year. This grant would allow the
addition of a large picnic shelter to complete the full project
Please select the appropriate category of REET II eligible uses for your proposed project:
Reet II Category
Is the project identified in the budget?
❑✓ YES ❑ NO
If your project is selected, please submit appropriate budget pages upon request
Is this project identified in a CIP?
AYES ❑ NO
If your project is selected, please submit appropriate budget pages upon request
Is the land identified for the project owned by the applying entity?
FOYES
ES
NO
Is your entity in agreement with the attached template agreement for funding?
❑
NO
SECTION 3: FUNDING REQUEST - The maximum amount allowed per Council District is dependent on available funding and is
subject to budget approval and appropriation. Funds may only be awarded to eligible public entities in Snohomish County,
Washington.
County Funds Requested 1$127,500
Public Entity Match Provided 1$371,000
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SECTION 4: INSURANCE COVERAGE - please check the appropriate box below to indicate if your entity can obtain
each type of coverage. (Waivers may be granted in some instances.) If N/A or Other, please notate next to the field.
Type
Public Liability Insurance - $1,000,000 personal injury and property
damage
Worker's Compensation Coverage - as required by the State of
Washington
Professional Liability - Only required when providing professional
services, $1,000,000 error and omissions.
Self -Insured - Public Entities ONLY
SECTION 5: FINAL QUESTIONS - HAVE YOU...
Agency CAN obtain this
coverage
✓❑
0
✓❑
Agency CANNOT
obtain this coverage
3
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Completed all form questions
❑✓
YES
❑
NO
Confirmed desired project is in the appropriate budget documents
❑✓
YES
❑
NO
Confirmed desired project is in your CIP
✓❑
YES
❑
NO
Reviewed the agreement template
❑✓
YES
❑
NO
Confirmed Proof of Insurance
✓❑
YES
❑
NO
SECTION 6: SUBMISSION REQUIREMENTS
Please submit the form and all requested attachments to the following address by July 315}, 5 PM
Council District 3
strom.peterson@co.snohomish.wa.us
425-262-2576
3000 Rockefeller Avenue, M/S 609
Everett, WA 98201-4046
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Packet Pg. 183
8.8.a
OV. EDMO
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f s t . 1 ENCROACHMENT PERMIT APPLICATION
a
ADDRESS OF PROPOSED PUBLIC U S I _
24105 78th PI. W. Edmonds, WA 98026 (Mathay Ballinger Park)
City of Edmonds C9
PROPERTY OWNER NAME: (Applicant: Angie Feser, Parks Director) PHONE: 425-770-0256
m
PROPERTY OWNER MAILING ADDRESS: 700 Main Street, Edmonds, WA 98020 N
CONTACT NAME: Carmel y - l GCG EngineeringPHONE: 425-778-8500
Gregory �
a
CONTACT EMAit._.ADDRESS: CarMe19@Cgeng'neer'1ng.com m
a
Describe the portion of public space, City right-of-way or easement area to be utilized (i.e., overhead space of m
sidewalk, 10 foot City utility easement along north property line, etc):
Portion of the northern end of 78th PI. W.
City of Edmonds ROW located in Mathay Ballinger Park.
uO
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Describe the type of encroachment or use desired (i.e., fence 6 feet by 150 feet, awning 3 feet wide by 7 feet co
long, etc.): New work in 78th PI W ROW to install park improvements and parking for Mathay Ballinger ri
Park. Various park improvements within City of Edmonds ROW located in Mathay Ballinger Park. See J
provided Project Narrative and plans for details. ,—c
------------------DEPARTMENT APPROVALS ---FOR CITY USE ONLY -------------------
Planning Division Approved By— ADB#
Public Works Approved B y
Remarks or Comments:
Engineering Division Approved B y
Certificate of Insurance Verified II v
Date
Date
Encroachment Agreement sent to City Clerk for recording Date
ENCROACHMENT PERMIT# ISSUANCE DATE
BUILDING PERMIT # RECORDING #
Packet Pg. 184
8.8.a
When recorded mail to:
City Clerk
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
SPACE ABOVE THE LINE FOR RECORDERS USE
Assessor's Parcel No.:
Applieam:
ENCROACHMENT AGREEMENT
This ENCROACHMENT AGREEMENT ("Agreement") is entered into between the
CITY OF EDMONDS ("City") and City of Edmonds Parks, Recreation &Human Services Dept.
("Owner[s]"), in accordance with Chapter 18.70 of the Edmonds Community Development
LO
Code. (14
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N
1. The Propertv. Owner is the owner of that certain real property located at 00
Mathay Ballinger Park. within the City of Edmonds, ri
Washington, Assessor's Parcel Number 27043100402800 . a
and more particularly described as follows SEC 31 TWP 27 RGE 04RT-11 F) THAT PTN J
NWLY 40FT OF THE 100 FT RIW SHOWN ON PLAT OF LK MC ALEER 5 AC a
TRS LY NELY OF E LN OF 78TH PLACE W EXTENDED N or
as described in Exhibit "A" attached hereto and incorporated herein by reference.
2. The Easement. The City right-of-way adjacent to owner's property or an
existing easement used for (strike those that don't apply) [
other City Park
3. The Encroachment. The Owner desires to encroach upon the public
easement and the City hereby coveriants and agrees and grants its permission to Owner to
allow Picnic Tables Benches Shade Structure & Concrete Pad Pathways,
Vehicle Parking and related amenities. to remain in a portion of
the City right-of-way/easement. A partial site plan, scaled I"=20% showing the location of the
encroachment is attached as Exhibit "B" and incorporated by reference. This Agreement is
subject to the following terms and conditions:
Packet Pg. 185
8.8.a
a. On behalf of themselves, their successors and assigns, the Owner promises to
maintain, repair, remove and/or replace the encroachment located in the easement
at their sole expense to the standards established by the City. All maintenance,
repair, removal and/or replacement shall be conducted solely at the Owners'
expense.
b. The Owner, on behalf of themselves and their successors and assigns,
acknowledge that the City had no obligation to approve the encroachment within
the easement for the sole benefit of the Owner, and the agreements contained
herein, provide sufficient consideration for the Owner and their successors and
assigns to maintain, repair, remove and/or replace said encroachment located in the
easement at their sole expense in perpetuity.
c. The Owner promises to indemnify and hold harmless the City, its officers, agents a
and employees from any and all loss, claim, demand or liability of any kind or L
nature, foreseen or unforeseen, arising from or out of its promises contained within a
this Agreement, including but not limited to any damage that may be caused to the
encroachment by the City's operation, maintenance, repair, replacement or other m
work related to construction activity within the easement, or any damage or >
expense arising out of the loss of, or damage to, property or the injury to or death
of persons. This promise to hold harmless and indemnify includes defense by
counsel of the City's choosing and the payment of reasonable attorneys' fees and uO
court costs. Nothing herein, however, shall be interpreted to require the Owner to c
indemnify the City from the negligence or intentional tortuous act of itsco
employees, officers, or agents.
d. The Owner shall at the request of the City, promptly remove, repair, reconstruct,
and/or replace the encroachment at the Owners' sole expense. Upon receipt of
notification from the City that the City requires removal of all or portions of the
encroachment from within the easement, the Owner will promptly remove those
portions of the encroachment from within the easement area as required by the
City at their sole expense. If the portions of the encroachment required by the City
to be removed are not timely removed by the Owner, they shall be removed by the
City at the expense of the Owner, and the Owner shall reimburse the City for the
costs of removal of the encroachment and disposal of materials as well as for any
increased construction costs or consequential damages incurred by the City due to
the Owners' delay. In the event that portions of the encroachment must be
removed to facilitate utility and/or construction activity by the City within the
easement or other requirements of the City, the Owner shall be solely responsible
for replacement of the encroachment at their expense upon completion of the
utility and/or construction or other activity by the City.
e. Whatever rights and obligations were acquired by the City with respect to the
easement shall remain and continue in full force and effect and shall in no way be
affected by City's grant of permission to construct and maintain the encroachment
structure.
Packet Pg. 186
8.8.a
f. Business and commercial operation property owners are required to provide and
continually maintain during the term of the permit a certificate of insurance
naming the City as an additional insured, with respect to liability, and providing
that it shall be primary as to any other policy of insurance. A copy of the
insurance certificate shall be provided to the City at the beginning of each calendar
year, no later than the 2 Pt day of January.
g. Owner shall, in the performance of this Agreement, comply with all applicable
Federal, State and local laws and regulations, including but not limited to City
code and ordinance requirements.
4. Entire Agreement. This Agreement constitutes the entire agreement between
the parties with respect to the subject matter hereof and supersedes and replaces all other
agreements, oral or written, between the parties with respect to the subject matter. This
agreement may not be amended except in writing in a document filed of record with the
auditor of Snohomish County, Washington.
5. Notices. Any notice which is required or may be given pursuant to this
Agreement shall be sent in writing by United States mail, first class, postage pre -paid,
registered or certified with return receipt requested, or by other comparable commercial
means and addressed as follows:
Uto the City:
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IL'to the Owner: N
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City Engineer
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Mike Rosen, Mayor _ co
City of Edmonds
250 5th AVE N ri
121 Fifth Avenue North
Edmonds, WA 98020 J
Edmonds, WA 98020
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which addresses may be changed from time to time by providing notice to the other party in
the manner described above.
6. Waiver. City's consent to or approval of any act or omission by Owner shall
not constitute a waiver of any other default by Owner and shall not be deemed a waiver or
render unnecessary City's consent for approval to any subsequent act by Owner. Any waiver
by City of any default must be in writing and, shall not be a waiver of any other default
concerning the same or any other provision of the Agreement.
7, l ernrination of Agreement. In addition to any other remedy provided for by
law, the City reserves the right to terminate this agreement in the event the encroachment
negatively impacts or damages the City's right of way, easement and/or underlying utility
systems or violates any condition of service adopted by the City, at its sole discretion, as may
be necessary to prevent damage to the City's utility system, or any other public facility which
may be impacted by the Owners' failure to properly use the easement.
Packet Pg. 187
8.8.a
8. Successors and Assigns. This Agreement shall be binding and inure to the
benefit of the parties hereto and their respective legal representatives, successors, and assigns.
Owner agrees to incorporate this agreement by reference in any subsequent deeds to the
property, but any failure to do so does not invalidate this provision.
9. Capacity. Each party represents that the person(s) executing this Agreement
on behalf of such party has the authority to execute this Agreement and by such signature(s)
thereby bind such party.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this V11 day
of r),o tya*i4 20 7-q
OWNER(S):
By: By:
STATE OF WASHINGTON
COUNTY OF SNOHOMISH
This day, personally appeared before me, ! 4) ke K pjpp[-
to me known to be the person(s) who executed the within d foregoing document and that
(he/she/they) he� signed the same as (his/her/their) )s free and voluntary act
and deed for the `;q*�Pli; Therein mentio5pk �1
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8.8.a
SE i /4, SE 1 /4,
SECTION 31, TOWNSHIP 27
CB RIM=339.44
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ENGINEERING,
250 4TH AVE. S., SUITE 200
EDMONDS, WASHINGTON 98020
PHONE (425) 778-8500
FAX (425) 778-5536
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2024-2029 SIX -YEAR CAPITAL IMPROVEMENT PROGRAM CAPITAL FACILITIES PLAN
8.8.a
Costs inflated at 3% per year
Project
CFP
Project Site & Description
2024
2025
2026
2027
2028
2029
6-Year To
#
Lake Ballinger Park Mountlake Terrace ILA *CARRYFORWARD*
D19
Funding to support City of Mountlake Terrace Ballinger Park Phase III
$ 200,000
$
$
$
$
$
$ 200,0(
Development. Payment due upon completion of project.
D5
Mathay Ballinger Park *CARRYFORWARD*
D6
Construction of improvements including permanent restroom, paved trail, picnic
$ 271,300
$
$
$
$
$
$ 271,3(
D7
shelter ADA access and other amenities.
Shell Creek Restoration
R19
Stream health and erosion control of Shell Creek in Yost Park, scope TBD based
$ 250,000
$ 380,000
$
$
$
$
$ 630,0(
on existing conditions analysis in 2024. Design, permitting and construction work
in 2025.
Yost Playground & Pool
R6
Park enhancements, repair and maintenance to include playground replacement
$
$ 1,296,400
$
$
$
$
$ 1,296,4(
R11
and pool upgrades in 2025.
Columbarium Expansion - Phase II
D8
Expansion of the current columbarium. Funding provided through the Cemetery
$
$ 159,100
$
$
$ -
$
$ 159,1(
Trust Fund 137.
Woodway Campus Athletic Complex - Phase I - Lighting
X
D20
In cooperation with the Edmonds School District, complete a community park
$
$ 1,500,000
$
$
$
$
$ 1,500,0(
and athletic complex at Former Woodway High School to include lighting and
future construction of two additional fields.
Neighborhood Park SE 1
X
D13
Master plan and development of a new neighborhood park in South Edmonds
$ -
$ 79,600
$ 819,500
$
$
$
$ 899,1(
(funding is in Parkland Acquisition program for purchase).
R8
Sierra Park
$
$ -
$ 415,000
$
$
$
$ 415,0(
Playground replacement and upgrade to inclusive standards.
Olympic Beach Park
R7
Replacement of failed ventilation system in coordination with roof replacement
$ 20,000
$ 33,000
$ -
$
$
$
$ 53,0(
(by Facilities / PW)
Project Type: A: Acquisition - R: Replacement/Upgrade - P: Master Planning - D: Development (new)
Page 3 Packet Pg. 190
8.8.a
WA �:-
Insurance Authority
P.O. Box 88030
ATTACHMENT D - PROOF OF INSURANCE Tukwila, WA 98138
Phone: 206-575-6046
Fax:206-575-7426
2/12/2025 Ref#: 15988 www.wciapool.org
Snohomish County
Attn: Department of Conservation and Natural Resources
3000 Rockefeller Ave M/S 303
Everett, WA 98201
Re City of Edmonds
Snohomish ILA Grant Requirements
Evidence of Coverage
The City of Edmonds is a member of the Washington Cities Insurance Authority (WCIA), which
is a self -insured pool of over 160 public entities in the State of Washington.
WCIA has at least $4 million per occurrence limit of liability coverage in its self -insured layer that 2
may be applicable in the event an incident occurs that is deemed to be attributed to the LO
negligence of the member. Liability coverage includes general liability, automobile liability, stop- N
gap coverage, errors or omissions liability, employee benefits liability and employment practices a;
r
liability coverage. r5
WCIA provides contractual liability coverage to the City of Edmonds. The contractual liability
coverage provides that WCIA shall pay on behalf of the City of Edmonds all sums which the
member shall be obligated to pay by reason of liability assumed under contract by the member
WCIA was created by an interlocal agreement among public entities and liability is self -funded
by the membership. As there is no insurance policy involved and WCIA is not an insurance
company, your organization cannot be named as an additional insured.
Sincerely,
Rob Roscoe
Deputy Director
cc: Jessica Neill Hoyson
Packet Pg. 191
8.9
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of Amendment PSA for Phase 13 Sewer Replacement
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
On March 12, 2024, staff presented the PSA for design services to the Parks and Public Works
Committee and it was forwarded to the consent agenda.
On March 19, 2024, City Council approved the PSA on the consent agenda.
On November 19, 2024, staff presented the PSA amendment for design services to the Parks and Public
Works Committee and it was forwarded to the consent agenda.
On November 26, 2024, City Council approved the amendment on the consent agenda.
On March 18, 2025 staff presented the PSA amendment to the Council Committee B and it was
forwarded to the consent agenda.
Staff Recommendation
Approve amended agreement.
Narrative
This supplemental agreement will provide professional engineering services to complete the final
design, bidding and construction support for the Phase 13 Sewerline Replacement and Rehabilitation
Project. This phase will rehabilitate and/or replace, select sewer pipe segments throughout the City of
Edmonds sewer collection system.
The City has negotiated a consultant fee of $249,490 for the additional scope of work. As a result of this
amended agreement, the total contract amount will be increased to $591,273. This contract will be
funded by the Sewer Utility Fund.
In total, the Phase 13 Sewer Replacement Project will rehabilitate/replace approximately 1,800 linear
feet of the City's sewer pipe network and associated appurtenances at various locations within the City.
Selection of the sites was determined using the data supplied in the 2013 Comprehensive Sewer System
Plan, coordinating with upcoming road, water, and storm drain projects, and input from Public Works
maintenance. In addition, various sewer lateral repairs, within City Rights of Way, will be included as
part of the project due to significant and constant root intrusion issues. These locations are experiencing
root intrusion and structural issues that require maintenance staff to perform pipe cleaning and root
Packet Pg. 192
8.9
cutting multiple times per year to ensure that these systems do no experience backups.
Attachments:
Attachment 1 - agreement
Attachment 2 - vicinity map
Packet Pg. 193
of EDMO
J CITY OF EDMONDS MIKE ROSEN
121 5T" AVENUE NORTH - EDMONDS, WA 98020 • 425-771-0220 - WWW.EDMONDSWA.GOV MAYOR
401 ley„ PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION
AMENDMENT NO.2 TO
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and
David Evans and Associates, Inc., hereinafter referred to as the "Consultant", entered into an
underlying agreement for design, engineering and consulting services with respect to a project
known as Phase 12 and Phase 13 Sewer Replacement and Rehabilitation project, dated April
4, 2024 ("Underlying Agreement"), which was amended by Amendment No. 1 dated December
16, 2024.
WHEREAS, Section 12 of the Underlying Agreement authorizes revisions to its terms
only upon a written amendment approved by both parties; and
WHEREAS, additional tasks to the original Scope of Work have been identified with
regard to providing Phase 13 Final Design, Bidding, and Construction Support;
NOW THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and
between the parties thereto as follows:
1. The Underlying Agreement of April 4, 2024 between the parties, as amended by
Amendment No. 1 on December 16, 2024, both of which are incorporated by this reference as fully
as if herein set forth, is further amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in Section 1 and Exhibit A to
the Underlying Agreement, as amended by Amendment No. 1, is hereby further amended to
include the additional services and material necessary to accomplish the stated objectives as
outlined in the attached Exhibit A, incorporated by this reference as fully as if herein set forth.
1.2 Payments. The $237,624.00 amount set forth in Section 2.A of the
Underlying Agreement and stated as an amount which shall not be exceeded, and which was
increased by $104,159.00, by Amendment No. 1, is hereby amended to include an additional not
to exceed amount of $249,490.00 for the additional scope of work identified in Exhibit A to this
Amendment No. 2. As a result of this Amendment No. 2, the total contract amount is increased to
a new total not -to -exceed amount of $591,273.00 ($237,624.00 plus $104,159.00 plus
$249,249.00).
E24GA.E25GA.DEA Amend 2 Packet Pg. 194
8.9.a
1.3 Fee Schedule. Exhibit A to the Underlying Agreement consisting of the
rate and cost reimbursement schedule is hereby amended to include the form set forth on the
attached Exhibit B, incorporated by this reference as fully as if herein set forth.
2. In all other respects, the Underlying Agreement between the parties, as amended
by Amendment No. 1, shall remain in full force and effect, further amended as set forth in this
Amendment No. 2, but only as set forth herein.
DONE this day of 92025.
CITY OF EDMONDS DAVID EVANS AND ASSOCIATES, INC.
Mike Rosen, Mayor Craig Christensen, Associate
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
E24GA.E25GA.DEA Amend 2 2
Packet Pg. 195
8.9.a
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this day of , 2024, before me, the under -signed, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally appeared
Craig Christensen, to me known to be an Associate of David Evans and Associates, Inc., the
corporation that executed the foregoing instrument, and acknowledged the said instrument to be
the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
E24GA.E25GA.DEA Amend 2 Packet Pg. 196
8.9.a
EXHIBIT A
SCOPE OF WORK AND SCHEDULE
Phase 12 and 13 Sewer Replacement and Rehabilitation — Assessment, Design,
Bidding, and Construction Engineering Services
City of Edmonds
March 6, 2025
This scope of work is the third of three anticipated contract and contract amendments
anticipated for this project as described below:
1. Phase 12 and 13 Assessment and 30% Design (previously completed scope)
2. Phase 12 Final Design, Bidding, and Construction Support (in progress)
3. Phase 13 Final Design, Bidding, and Construction Support (this scope)
Under the initial contract, DEA completed the assessment and 30% design activities
including site visits and review of CCTV video inspection records, easements, as-builts,
and GIS information. The site visits and information review were used to assist the City
in prioritizing repairs and determining the type of repair(s) suitable to address deficiencies
at each location. DEA also obtained existing utility maps from each of the utility service
providers showing the approximate location of franchise and City -owned utilities (water,
sewer, storm, gas, power, communications, internet, fiber, TV, etc). This information was
used to prepare preliminary base maps. DEA documented recommended prioritization
and repair recommendations along with the 30% design plans and sent them to the City
for review and approval. Additionally, DEA prepared project cost estimates (including
estimated costs for survey, design, permitting, geotechnical and construction) for twelve
(12) Phase 13 sites identified during the DEA and City 30% review meeting. These cost
estimates were submitted to the City by email on January 31, 2025.
In response to the information provided above, the City has requested a scope of work
and fee estimate from DEA to replace or rehabilitate four (4) segments of sewer main at
four locations. Additionally, the City has requested field surveying be completed for an
additional two (2) locations.
This scope of work (Phase 13 Final Design, Bidding, and Construction Support) for this
contract amendment describes the final design, bidding, and construction support, and
related engineering services to be provided in support of the proposed Phase 13
replacement and rehabilitation of select sewer segments throughout the City of Edmonds
sewer collection system.
Under this scope, the work at the four City -identified locations (Sites 26, 28, 44, 70)
generally consists of the following: Installing cured -in -place pipe (CIPP) lining or replacing
approximately 1,800 linear feet (LF) of 8-inch and 10-inch concrete sewer within improved
right of way (ROW). Additionally, a topographic survey will be completed at two other
locations (Sites 11 and 16) on easements on private property in the vicinity of the BNSF
railroad tracks.
PAC\C0ED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support -
Scope of Work.docx 1
Packet Pg. 197
8.9.a
The final design activities include additional site visits (if necessary) as well as the final
review of CCTV video inspection records and easement, as -built, and GIS information.
The site visits and information review will be used to confirm the type of repair(s) selected
to address the existing deficiencies at each of the different sites. DEA will also request
from the respective purveyor, maps showing the approximate location of all franchise and
City -owned utilities (water, sewer, storm, gas, power, communications, internet, fiber, TV,
etc) and continue to update the base maps from that information. DEA will complete 90%
plans, specifications, and cost estimate (PSE) and send them to the City for review and
approval by the end of November 2025 with the goal of bidding the project in December
of 2025 or January of 2026. The estimated duration of construction of the project is 6
months.
DEA will also support the City in bidding and construction as indicated in the Scope of
Work.
DEA understands that the City continuously evaluates its collection system, and that the
preliminary information used to prepare this estimate may be supplemented by new
information for pipes with a higher priority for rehabilitation and repair via the use of the
Management Reserve. DEA understands that although priorities may change, the goal is
to design this work over two phases (12 and 13) in 2025 and 2026 on approximately the
number of repairs identified, presuming similar site constraints and design considerations.
SCOPE OF WORK
The scope of engineering services is as follows:
1. Project Management
1.1. Planning, scoping, and coordination
1.2. Monitoring and control
1.2.1. Submit monthly invoices with status reports if requested. The status
report shall summarize activities completed for each task during the
billing period and anticipated deliverables for the next month. The
Consultant shall also summarize problems encountered and actions
taken for their resolution, potential future delays, and issues requiring
City direction. Any element that may impact the schedule and design fee
shall be included in the report.
1.3. Closeout
2. Assessment (Work completed under the previous scope)
3. 30% Design (Work completed under the previous scope)
PAC\C0ED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support -
Scope of Work.docx 2
Packet Pg. 198
8.9.a
4. Final Assessment
4.1. Additional Existing Information
4.1.1. Review additional easements, as-builts, and GIS sewer data
4.1.2. Confirm repairs by reviewing CCTV video inspections logs and
videos
4.2. Additional Site Visits
4.2.1. Review of site information and available City sewer easements,
generally confirm space available for access and construction staging
5. Phase 12 Final Design (Work in progress under the previous scope)
6. Phase 12 Biddinq and Construction Support (Work to be completed under the
previous scope)
7. Management Reserve
7.1. Tasks not included in the scope may be authorized in writing by the City Project
Manager on a time and expense basis
8. Phase 13 Final Design
8.1. Topographic survey
8.2. Geotechnical engineering and field explorations
8.3. Prepare plans using right of way and topographic surveying supplemented with
utility locates (prior to geotechnical boring) and City GIS data (14 sheets
estimated)
8.3.1. Cover sheet, notes legend, vicinity map, sheet index, survey
information (6 sheets)
8.3.2. All sites, civil plan and profile (1 site per sheet, 4 sheets total)
8.3.3. Details (3 sheets)
8.3.3.1. A traffic control plan is not included in this scope of work
8.3.4. TESC plan and details (1 sheet with general notes and details)
8.4. Prepare contract documents/specifications (COE/WSDOT format)
8.4.1. Bidding and contract documents with special provisions
8.4.2. Special provisions — civil
8.4.2.1. CIPP (full length, spot repair, tee/lateral, etc.) liner and open
cut (full length repair, spot repair, tee/lateral, etc.) replacement for
sewer rehabilitation
8.4.2.2. Bypass sewer flows for continual operation
8.5. Prepare quantity take off
8.5.1. Prepare and report final quantity take off broken down per plan sheet
8.6. Prepare construction cost estimate
8.6.1. Final engineer's construction cost estimate in accordance with the
City's estimating policy.
8.7. Submittals
8.7.1. QAQC-confirmed plans, quantity take -off, specs and estimate at
90%
8.7.2. QAQC-confirmed final plans, quantity take -off, specs and estimate
ready for bidding
P:\C\COED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support -
Scope of Work.docx 3
Packet Pg. 199
8.9.a
9. Phase 13 Bidding and Construction Support
9.1. Answer RFIs (assume 2)
9.2. Prepare addendum (assume 1)
9.3. Review material submittals (assume 8)
9.4. Review and complete as-builts
The City shall complete the corresponding work for this project as follows:
• Provide available record drawings and sewer easements
• Provide GIS data
• Provide access to CCTV videos
• Payment for permit fees and costs of advertising as required for permits or other
approvals
• Advertisement and publishing documents for bidding
• Management/Inspection of construction project
Other Significant Assumptions:
• Civil sheets will include plan and profile.
• Existing sewer is presumed to be in existing right of way or sewer easement.
Work to correct right of way deficiencies or to secure additional access rights or
easements for this work is presently not part of the scope of work.
• SEPA review is not required due to the rehabilitation nature of the project.
• The City will secure all necessary permits.
• The consultant will not charge for additional addenda if they are needed to
correct or clarify errors or omissions in the bid documents.
• The consultant will not charge for RFIs if they are needed to correct or clarify
errors or omissions in the bid documents.
PAC\C0ED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support -
Scope of Work.docx 4
Packet Pg. 200
8.9.a
SCHEDULE
Presuming approval by the City in March of 2025, the following is the proposed schedule.
Task
Apr-25 May-25 Jun-25 Jul-25
Aug-25 Sep-25
1 Project Management
2 Assessment
(Work completed under the previous scope)
3 30% Design
(Work completed under the previous scope)
4 Final Assessment
5 Phase 12 Final Design
(Work in progress under the previous scope)
6 Phase 12 Bidding and Construction Support
(Work to be completed under the previous scope)
7 Management Reserve
(As authorized by City)
8 Phase 13 Final Design
A
9 Phase 13 Bidding and Construction Support
Task
Jan-26 Feb-26 Mar-26 Apr-26
May-26 Jun-26
1 Project Management
2 Assessment
(Work completed under the previous scope)
3 30% Design
(Work completed under the previous scope)
4 Final Assessment
5 Phase 12 Final Design
(Work in progress under the previous scope)
6 Phase 12 Bidding and Construction Support
(Work to be completed under the previous scope)
7 Management Reserve
(As authorized by City)
8 Phase 13 Final Design
9 Phase 13 Bidding and Construction Support
Ott-25
Nov-25 Dec-25
P:\C\COED00001716\0100PM\Phase 13 - Design\COED00001716-Ph 13 Sewer Final Design, Bidding & Construction Support -Scope of Work.docx 5
Packet Pg. 201
8.9.a
Project Fee Estimate Project Number COED00001716
David Evans and Phase 12 and 13 Sewer Replacement and Rehabilitation - Phase 13 Final Design, Bidding, and Construction Support Date 3/6/2025
Associates, Inc. CITY OF EDMONDS
Prepared By DEFR/CFCH
Estimated DEA Labor - Civil Engineering Services
Task/Subtask 111
Personnel Positions and Approximate Hourly Billing Rates
DEA Labor
Total -
Expenses and
Subs.
Project
Manager
QAQC
Project
Engineer
Designer
Survey
Manager
Senior PLS
Survey Tech
Survey Crew
CAD/GIS
Technician
Admin.
Assistant
Total
Hours
Total
Estimated
Fee
$257.04
$292.32
$274.68
$186.48
$248.64
$208.99
$131.04
$268.80
$178.08
$131.04
1
Project Management
56
$12,857
$12,857
1.1
Planning, Scoping, & Coordination
8
4
8
20
$5,423
1.2
Monitoring & Control
15
1
15
31
$6,114
1.3
Closeout
4
1
5
$1,320
2
Assessment (Work completed under the previous scope)
0
$0
$0
3
30% Design (Work completed under the previous scope)
0
$0
$0
4
Final Assessment
1
40
$9,012
$9,628
4.1
Additional Existing Information
4
8
12
24
$5,463
4.2
Additional Site Visits
8
8
16
$3,548
5
Ph 12 Final Design (Work in progress under the previous
scope)
0
$0
$0
6
Ph 12 Bidding & Construction Support (Work to be
completed under the previous scope)
0
$0
$0
7
Management Reserve
96
$21,511
$21,511
7.1
Management Reserve
24
24
24
241
96
$21,511
8
Ph 13 Final Design
1
1
452
$98,050
$179,180
8.1
Topographic Survey
8
4
2
8
24
32
2
80
$17,333
8.2
Geotechnical Engineering & Field Explorations
8
12
20
$5,352
8.3
Plans(14 sheets)
16
8
40
80
80
224
$46,603
8.4
Specifications
8
6
24
40
2
80
$18,218
8.5
Quantity Take Off
2
2
2
4
10
$2,394
8.6
Construction Cost Estimate
2
2
2
4
10
$2,394
8.7
Submittals
4
4
8
121
28
$5,756
9
Ph 13 Bidding & Construction Support
118
$26,316
$26,316
9.1
RFIs (2)
2
1
4
4
11
$2,651
9.2
Addendum (1)
2
1
4
4
11
$2,651
9.3
Material Submittals (8)
8
16
32
56
$12,419
9.4
As-builts
8
8
8
16
40
$8,595
Total
i 1311
261
1601
2281
21
81
241
321
134
171
762
1 $167,745
$249,490
Estimated Direct Expenses
Mileage & Other Expenses
$1,386
Sub..nsultantsl
$80,359
Total Expensesl
$81,745
Project Fee Estimate Summary and Total
Total Estimated Laborl
$167,745
Total Estimated Expensesl
$81,745
Total Fee Estimatel
$249,490
Notes and Assumptions:
(1) See detailed Scope of Work dated 03/06/25.
(2) All hours and expenses are estimated, and may be increased or decreased within the total budget limit at the discretion of DEA's project manager. The DEA project manager may transfer budget from estimated expenses to labor and vice versa,
as the project manager may determine as appropriate. Work will be billed on a time and expense basis, subject to the limit of the not -to -exceed Total Fee Estimate value.
(3) Client shall be responsible for direct payment of all permit, agency review, advertisement, service or other project expenses not expressly included in the Project Fee Estimate and/or Scope of Work.
David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400, Bellevue, WA 98007 425.519.6500 www.deainc.com
1 of 1 Packet Pg. 202
City of Edmonds
8.9.b
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LAKF BAt UNGE-;
8.10
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of PSA with BHC to provide design services for Phase 6 Stormwater Replacement Project
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
On March 18, 2025 staff presented the PSA to the Council Committee B and it was forwarded to the
consent agenda for approval.
Staff Recommendation
Approve agreement.
Narrative
The City issued a Request for Qualifications (RFQ) in November 2024 to hire a consultant to provide
design engineering services for the Phase 6 and 7 Storm Replacement Projects. The City received
statements of qualifications from six (6) engineering firms and the selection committee selected BHC to
provide design engineering services for these Projects.
In addition, for the Phase 7 sites, storm pipe replacement evaluations and preliminary alignment
determination is included in the scope and fee. This will aid in finalizing the alignments and site
selection for the projects that will be part of the Phase 7 Replacement and/or rehabilitation work. This
is needed because the Phase 7 sites will likely require additional coordination, easements with adjacent
private property owners and associated additional permits. This additional work can take an additional
6-12 month to coordinate and address. When final design services are required for the Phase 7 portion
of the work, a separate scope and fee will be drafted winter of 2025 for design services and submitted
to City Council for approval in early 2026.
A contract has been negotiated for the projects planned to be constructed in 2026 as part of the Phase 6
work. The City has negotiated a consultant fee of $461,461 for this phase. This contract will be funded
by the Stormwater Utility Fund.
The Phase 6 Project will focus on replacement and/or rehabilitation of portions of the City's Storm
network by either using Cured in Place pipe technology or removal and replacement. It is estimated that
approximately 2,700 linear feet of existing Storm pipes at various locations within the City will be
replaced/rehabilitated (Refer to attachment 2).
The selection of the sites was determined using maintenance data supplied by our Storm maintenance
and operations division for pipes that have large amounts of root intrusion, are prone to clogging or
need to be replaced/rehabilitated/upsized to mitigate flooding. These locations require frequent
Packet Pg. 204
8.10
maintenance by staff to cut roots that are growing inside these pipes or require frequent cleaning to
remove debris.
Attachments:
Attachment 1 - agreement
Attachment 2 - vicinity map
Packet Pg. 205
8.10.a
OF EDMO
j CITY OF EDMONDS MIKE ROSEN
1215 AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - WWW.EDMONDSWA.GOV MAYOR
PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into between the City of
Edmonds, hereinafter referred to as the "City," and BHC Consultants, LLC, hereinafter referred to
as the "Consultant."
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide engineering services with respect to the Phase 6 and 7 Storm
Replacement projects; and
WHEREAS, the Consultant has the necessary skills and experience, and desires to provide
such services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the parties hereto as follows:
l . Scope of work. The scope of work shall include all services and material necessary
to accomplish the above -mentioned objectives in accordance with the Scope of Work that is
marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
a time and expense basis as set forth in Exhibit B, attached hereto and incorporated herein by this
reference; provided, in no event shall the payment for work performed pursuant to this Agreement
exceed the sum of FOUR HUNDRED SIXTY-ONE THOUSAND FOUR HUNDRED SIXTY-
ONE DOLLARS ($461,461.00).
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed in
conjunction with the City's warrant process. No billing shall be considered for payment that has
not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers
will be checked by the City and payment will be made in the next regular payment cycle.
E25FA.BHC PSA Packet Pg. 206
8.10.a
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
3. Ownership and use of documents. All research, tests, surveys, preliminary data,
reports, and any and all other work product prepared or gathered by the Consultant in preparation
for the services rendered by the Consultant under this Agreement shall be and are the property of
the Consultant, provided, however, that:
A. All final reports, presentations, documentation and testimony prepared by
the Consultant shall become the property of the City upon their presentation to and acceptance by
the City and shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this Agreement
and in the possession of the Consultant may be subject to public records request and release under
Chapter 42.56 RCW-
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of work done shall be prepared
at no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting from
the concurrent negligence of the Consultant and the City, its officers, officials, employees, and
volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be
only to the extent of the Consultant's negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The
Consultant specifically assumes potential liability for actions brought by the Consultant's own
employees against the City and, solely for the purpose of this indemnification and defense, the
Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this Agreement.
E25FA.BHC PSA Packet Pg. 207
8.10.a
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of this Agreement, or as otherwise required, the following insurance
with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million
dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the Agreement.
The City reserves the right to require complete, certified copies of all required insurance policies
at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to
the City.
The Consultant's professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties
be limited in any way.
7. Discrimination prohibited. The Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any other
protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative of
the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. The Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this Agreement must
meet the approval of the City. During pendency of this Agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or for
any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City's prior written consent.
E25FA.BHC PSA Packet Pg. 208
8.10.a
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other parry written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document,
its Appendices 1 & 2, and the Scope of Work and fee schedule attached hereto as attached hereto
as Exhibits A and B. These writings constitute the entire Agreement of the parties and shall not
be amended except by a writing executed by both parties. In the event of any conflict between this
written Agreement and any provision of Exhibit A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage the Consultant to perform
services in addition to those listed in this Agreement, and the Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be liable
for additional compensation until and unless any and all additional work and compensation is
approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Work, the City understands that a revision
to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph
shall be interpreted to obligate the Consultant to render services, or the City to pay for services
rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this
Agreement is approved in writing by both parties.
13. Standard of Care. The Consultant represents that the Consultant has the
necessary knowledge, skill and experience to perform services required by this Agreement. The
Consultant and any persons employed by the Consultant shall use their best efforts to perform the
work in a professional manner consistent with sound practices, in accordance with the schedules
herein and in accordance with the usual and customary professional care required for services of
the type described in the Scope of Work.
14. Non -waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non -assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he/she/they
has/have not employed or retained any company or person, other than a bona fide employee
working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they
has/have not paid or agreed to pay any company or person, other than a bona fide employee
working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any
other consideration contingent upon or resulting from the award of making of this Agreement. For
breach or violation of this warranty, the City shall have the right to annul this Agreement without
liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including regulations
for licensing, certification and operation of facilities, programs and accreditation, and licensing of
individuals, and any other standards or criteria as described in the Agreement to assure quality of
services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant
E25FA.BHC PSA Packet Pg. 209
8.10.a
agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this
reference, apply to this Agreement.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
BHC Consultants, LLC
1601 Fifth Avenue, Suite 500
Seattle, WA 98101
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS day of
CITY OF EDMONDS
Mike Rosen, Mayor
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
2025.
BHC CONSULTANTS, LLC
James Gross, PE, President
E25FA.BHC PSA Packet Pg. 210
8.10.a
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this day of 2025, before me, the undersigned, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally appeared
James Gross, PE, President of BHC Consultants, LLC to me known to be the person who
executed the foregoing instrument, and acknowledged the said instrument to be the free and
voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath
stated that he/she was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
E25FA.BHC PSA Packet Pg. 211
APPENDIX 1 CONTRACT
(Appendix A of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows:
1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations
relative to nondiscrimination in federally -assisted programs of the United States Department of
Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be
amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated
by reference and made a part of this Agreement.
2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the
Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability,
income -level, or LEP in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Consultant/Contractor shall not participate directly or
indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49
CFR 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for
work to be performed under a subcontract, including procurement of materials, or leases of equipment,
each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the
Consultant's/Contractor's obligations under this Agreement and the Regulations relative to
nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or
LEP.
4. Information and Reports: The Consultant/Contractor shall provide all information and reports
required by the Regulations and directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined by the
City or the appropriate state or federal agency to be pertinent to ascertain compliance with such
Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in
the exclusive possession of another who fails or refuses to furnish the information, the
Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall
set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's noncompliance with the
nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or
the appropriate state or federal agency may determine to be appropriate, including, but not limited to:
• Withholding of payments to the Consultant/Contractor under the Agreement until the
Consultant/Contractor complies; and/or
• Cancellation, termination, or suspension of the Agreement, in whole or in part.
6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above
paragraphs one (1) through five (5) in every subcontract, including procurement of materials and
leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The
Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the
City or appropriate state or federal agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved
in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the
Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the
City; or may request that the appropriate state agency enter into such litigation to protect the interests
of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal
agency enter into such litigation to protect the interests of the United States.
E25FA.BHC PSA Packet Pg. 212
8.10.a
APPENDIX 2 CONTRACT
(Appendix E of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees to comply with the
following non-discrimination statutes and authorities, including but not limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because
of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
• Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and
contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations
and Low -Income Populations, which ensures discrimination against minority populations by
discouraging programs, policies, and activities with disproportionately high and adverse human health
or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Person with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of
limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable
steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
E25FA.BHC PSA Packet Pg. 213
8.10.a
EXHIBIT A
SCOPE OF SERVICES
City of Edmonds
Phase 6 (2026) Storm Utility Replacement
March 6th, 2025
Statement of Understanding
The City of Edmonds (City) is contracting with BHC Consultants, LLC (BHC) to complete the design of approximately
2,700 feet of storm utility main replacements for construction in 2026. The City has identified six (6) sites that need
storm utility repair or replacement, totaling about 4,400 feet of storm utility mains (see Exhibit A-1). BHC is teamed
with HWA GeoSciences, Inc. (HWA) for geotechnical investigations, Duane Hartman and Associates (DHA) for
surveying and easements, and Applied Professional Services (APS) for utility locates, closed-circuit television
(CCTV) inspection, pavement cores, and potholing. BHC will prepare 30% Design Drawings for each site to identify
the necessary improvements and then develop Opinions of Probable Construction Costs (OPCC) for those
improvements. Following the City's review of the 30% Design Drawings, BHC will work with the City to determine
which sites will be included in the 2026 Construction Contract. BHC will then develop bid documents for the selected
sites that the City can use to solicit bids from contractors to construct the improvements. Descriptions for each site
and the associated site upgrades are as follows:
Site 1: This site addresses storm utility mains within 88th Avenue W, south of the Fruitdale Creek outfall, and private
properties 8613 and 8615 1941h Place SW, 8614 and 8615 193rd Place SW, as well as 19401 and 19407 881h Avenue
W. The City has existing easements for the properties 19401 and 19407 881h Avenue W; the other properties do not
have existing easements, but the City does not anticipate any new easements will be needed. Temporary
Construction Easements (TCE) and Right of Entry (ROE) from property owners will be required to gain access to
structures as necessary. There are existing large trees over the existing mains that have caused root intrusions
which lead to obstruction and restraint on the stormwater flow. The storm utility main on the private property 8615
194th Place SW has below -grade bends. Feasibility of Cured -In -Place Pipe (CIPP) rehabilitation will be evaluated
through the existing bend, and whether a new structure will be required will be determined. Permitting with
Washington State Department of Ecology (Ecology) for work below the ordinary high-water mark or other
environmental permitting is not anticipated. Topographic survey and Geotechnical data have been obtained by the
City for the entire study area, but some survey spot checks are required to evaluate any surface changes that have
occurred since the date of original survey. CCTV inspection will be obtained for the entire study area.
Site 2: This site addresses a 12-inch concrete storm utility main located on the south side of property 21420 95th
Place W. The existing pipe connects two (2) existing catch basins on 95th Place W and 96th Avenue W. The existing
storm utility main currently has root intrusions that have put restraint on the existing flows. The proposed
rehabilitation is mainly on private property and the City does not have an existing easement on the property. A new
easement is not anticipated as any above -grade access would occur on either side of the private property. If the
proposed rehabilitation is not feasible, rerouting the storm north and around on 95th Place W is an alternative. Per the
City's GIS database, there are no critical areas within the limits of this site. Topographic survey data and CCTV
inspection will be obtained for the entire study area. If rerouting becomes the preferred alternative, then Geotechnical
data will also be obtained.
Site 3: This site addresses storm utility mains within Daley Place, 1211 Place N, and private properties of 403, 413,
431, 433, and 443 121h Place N. The existing storm utility main currently has root intrusions that have put restraint on
the existing flows. CIPP is the preferred alternative for Site 3 and limited topographic survey is anticipated as a result.
The proposed upgrades are mainly on private properties and the City does not have any existing easements on the
properties and is not anticipating needing to acquire any. TCEs and ROEs from property owners will be required to
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8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
gain access to structures as necessary. Per the City's GIS database, there are no critical areas within the limits of
this site. Limited topographic survey data and CCTV inspection will be obtained for the entire study area.
Site 4: This site involves extending the existing storm utility from the alley running parallel between 81h Avenue S and
C Avenue to an existing catch basin on C Avenue, north of Fir Street. The catch basin is located south of 1044 C
Avenue private property and is not connected to the rest of the City's stormwater system. The proposed work is to
alleviate drainage issues and flooding that is occurring on the 1044 C Avenue private property. The proposed work
on the private property will need a new easement. Per the City's GIS database, there are no critical areas within the
limits of this site. Topographic survey and Geotechnical data will be obtained for the entire study area. The
topographic survey will also include invert and rim elevations for the catch basins on C Avenue, south of Pine Street
and spot elevations on C Avenue in the event that an easement is not able to be negotiated, and alternative routing is
needed.
Site 5: This site involves the installation of new piping and structures along 1791h Place SW, Talbot Road, and
Olympic View Drive to reroute most of the flows going through private properties. The proposed work is also to help
alleviate drainage issues on the existing system, specifically a hydraulic issue near 881h Avenue W and Olympic View
Drive. The City would also like BHC to investigate if the old piping and structures could be abandoned with the new
improvements. All the proposed work will be within the City right-of-way and there will be no need for new
easements. Per the City's GIS database, there are no critical areas within the limits of this site. Topographic survey
data, Geotechnical data, and CCTV inspection will be obtained for the entire study area.
Site 6: This site involves rerouting flows from Alder Street to a higher capacity Maple Street system while keeping
Alder Street connected to act as an overflow. The proposed work will occur along 71h Avenue S, between Alder Street
and Maple Street. The existing main on 71h Avenue S is to be abandoned. The proposed work is to alleviate existing
drainage issues. All the proposed work will be within the City right-of-way and there will be no need for new
easements. Per the City's GIS database, there are no critical areas within the limits of this site. Geotechnical data will
be obtained for the study area and recent topographic survey data will be provided by the City.
Project Approach and Scope
The Project will commence in three (3) stages: 30% Design for all six (6) sites; final design and services during
construction for a subset of the sites under a 2026 Construction Contract; and then the final design and services
during construction for the remaining sites under a 2027 Construction Contract. The following Scope of Services
outlines the tasks associated with the 30% Design for all six (6) sites and the final design and services during
construction for the projects that will be included in the 2026 Construction Contract. The final design and services
during construction for the sites included in the 2027 Construction Contract will be addressed via a future Contract
Amendment.
In general, BHC will provide 30% Design for all six (6) sites, including alternatives analysis for Site 2. Final design —
60%, 90% and Final — services and deliverables will be provided within this Scope for the sites that are to be included
in the 2026 Construction Contract. Up to three (3) sites and approximately 2,700 linear feet of storm rehabilitation or
replacement are assumed to be part of the 2026 Phase 6 Stormwater Replacements Contract. Services that will be
provided by BHC via subconsultants include utility locates, CCTV inspection/analysis, potholing, pavement cores,
topographic surveying, preparation of easement legal descriptions, if necessary, and geotechnical engineering. The
City will be responsible for all permitting associated with the projects included in the 2026 Construction Contract.
The proposed upgrades will be designed and constructed in accordance with the City of Edmonds current design
standards, 2019 Department of Ecology Stormwater Management Manual for Western Washington, and the current
edition of the Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge,
and Municipal Construction (hereinafter referred to as the "Standard Specifications").
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8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
Each task description includes the following six components:
1) Description: Summary description of task.
2) City Responsibilities: Elements that will be provided by the City or be the City's responsibility.
3) Work Tasks: Tasks that will be completed by BHC or its subconsultants.
4) Deliverables: The finished product that will be delivered to the City.
5) Assumptions: Assumptions used to develop each Work Task.
6) Meetings: Meetings identified for each Work Task.
Task 10 Project Management: This task will be used to track and monitor the BHC
progress of the Project and coordinate with the Design Team and the City.
City Responsibilities:
1) Approve Consultant Contract.
2) Approve Contract Amendments if required or provide written authorization to use the Management
Reserve Fund.
Work Tasks:
1) Project Work Plan: Develop and distribute a Project Work Plan to the City and BHC team members,
including schedule, responsibilities, and level of effort.
2) Contract Management: Set up the Project in BHC's accounting system and then prepare and execute
contracts with each subconsultant.
3) Invoicing/Status Reports: Provide monthly invoices with status reports, including schedule updates.
4) Team Coordination: Coordinate with the Project Design Team by phone or video conference via MS
Teams to review current and upcoming tasks, deliverables, and coordination efforts.
5) City Coordination: Coordinate with the City by phone or video conference via MS Teams to discuss
progress, issues, current and upcoming tasks, deliverables, and coordination efforts.
Deliverables:
1) Monthly status reports with invoices (Adobe pdf format).
2) Agendas, minutes, and action items for initial Kickoff Meeting with the City.
3) Minutes and documentation for select periodic coordination meetings.
4) Copies of pertinent emails and correspondence.
Assumptions:
1) Each Project Status Report will include the following:
a) Project status summary narrative by task.
b) Project budget summary table.
2) The Phase 6 design services phase will last approximately 12-14 months followed by a 9-month
construction phase.
3) Monthly coordination meetings will be held with the City via video conference on MS Teams to review
and discuss the Project.
4) Coordination outside of the meetings will be via email, telephone, or video conferencing via MS Teams.
Meetings:
1) Kickoff Meeting.
2) Periodic internal Project Team coordination meetings.
3) Monthly coordination meetings with the City via video conference on MS Teams.
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8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
Task 20 Utility Location Services, CCTV Services, and Pavement Cores: This task BHC, APS
will be used to collect available utility record drawings and to field -locate and surface -
mark (paint) the approximate locations of underground utilities within the Project area.
CCTV investigation and analysis will be obtained to assist in determining the conditions
of the existing pipe. Cores of the existing pavement will also be obtained to assist in
determining the thickness of the existing pavement when open cut is the preferred
installation method.
City Responsibilities:
1) Provide electronic copies of maps and utility record drawings (as-builts) of the existing City -owned and
maintained utilities.
2) Locate City -owned utilities (water, sanitary sewer, storm sewer).
Work Tasks:
1) Record Drawings: Request available franchise utility companies' construction record drawing
information, including underground power, gas, telephone, fiber optic and other known utilities and
incorporate this information into the base drawings for all six (6) sites.
2) Locate Utilities: Attempt to locate and mark underground utilities. Activities include:
a) Contacting One -Call (811) for utility locates.
b) Using sound/ electric signal conducting equipment to attempt to locate non -City -owned
underground utilities (gas, power, telephone, cable, etc.).
3) CCTV Investigations: Conduct CCTV investigations and analysis for the preferred CIPP sites.
4) Pavement Cores: Core the existing pavement for the sites being excavated (5 cores total).
5) Potholing Plan: Develop and submit a plan for limited potholing of potentially impacted utilities to the
City for review and authorization.
Deliverables:
1) One (1) electronic copy (Adobe PDF) of the Preliminary Potholing Plan.
2) One (1) electronic copy (Adobe PDF) of the PACP Inspection Reports.
3) Electronic copies of the CCTV videos.
4) One (1) electronic copy (Adobe PDF) of the pavement core profiles.
Assumptions:
1) APS's services will be as described in Exhibit A-2 and will include utility locates, CCTV investigations,
and pavement cores.
2) The One -Call (811) service is not required to conduct utility locates for design purposes. Therefore,
while the One -Call (811) service will be contacted for locates, BHC will contract with APS for the design
locates of non -City -owned utilities.
3) The utility locates will be based on available information and may not be accurate or complete and shall
not be used for construction. During construction, the Contractor shall be responsible for contacting
One -Call (811) to obtain utility locates from the utility purveyors and for physically verifying the actual
locations of utilities and identifying potential conflicts that need to be resolved.
4) CCTV investigations will only be done for Sites 1, 2, 3, and 5. The investigation will be PACP
inspections with reports from a NASSCO certified technician.
5) Pavement cores will be made using a 6 inch coring bit and will be restored with a non -shrink grout
patch.
6) The utility locates will occur prior to conducting the Field Survey under Task 30.
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8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
7) The City will be responsible for locating all City -owned utilities (water, sewer, storm) prior to the Field
Survey being completed.
8) Right -of -Way Permits will be required for CCTV investigations and pavement cores. No other permits
will be required for these services.
Meetings:
1) No meetings are planned for this Task.
Task 30 Field Survey: This task will be used to develop survey base drawings for BHC, DHA
each site that will be used for developing the design base drawings and will include
surveying the surface -marked underground utilities and conducting a topographic field
survey to identify existing surface conditions within the Project limits.
City Responsibilities:
1) None.
Work Tasks:
1) Field Survey: Establish horizontal and vertical control, conduct topographic survey, and prepare base
drawings for Sites 2 through 5. Previous survey base -mapping will be provided by the City for Sites 1 and 6.
Limited spot checks will be provided to update the Site 1 survey (-2018); no checks or updates will be
provided for Site 6 survey (-2024).
2) Base -mapping: BHC will review, and field -check draft base -mapping provided by DHA. BHC will format the
draft base -map to meet BHC and City standards for use in design. Site 3 base -mapping provided by DHA
(stormwater linework and elevations only) will be supplemented with GIS utility files and aerials to complete
the base -mapping.
Deliverables:
1) None. The survey base map will be used for design purposes. Base map files will be provided upon
request.
Assumptions:
1) DHA's services will be as described in Exhibit A-3 and will address the full width of the right-of-way or
easements.
2) Determining tree dripline limits is not included.
3) Permits will not be required to complete the field survey.
4) Monuments will not be disturbed by the Design Team so monument destruction forms/permits will not
be required. The Contractor shall be responsible for these forms should the Contractor's work disturb
any monuments. If the design team determines a monument may be disturbed, then appropriate notes
will be shown on the construction drawings to inform the Contractor that the Contractor is responsible
for complying with all requirements associated with disturbing monuments.
Meetings:
1) No meetings are planned for this Task.
Task 40 Preliminary Design (-30%): This task will be used to develop 30% Design BHC
level plans for each site that the City may then use to determine which sites progress to
Final Design and Construction under the 2026 Construction Contract.
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8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
City Responsibilities:
1) Electronic copies of storm utility inspection videos.
2) Copies of previous reports and design documents prepared for the City by others that are pertinent to
each site.
3) Input and final selection of improvements associated with each site.
4) Provide a summary of tributary flows at each site or provide remote access to the City's model for
limited use by BHC to verify flows at sites.
Work Tasks:
1) 30% Design Drawings: Prepare 30% Design Drawings for each site. An alternative analysis will be
conducted for Site 2.
2) Coordinate with the City: Coordination meeting regarding alternatives and sites to be included in the
2026 Construction Contract via telephone or video conferencing via MS Teams as the investigations
commence.
3) Preliminary OPCC: Prepare a Preliminary OPCC for each site.
4) Site Visits: Conduct Site Visits to identify/address potential design issues.
5) QA/QC Review: Conduct quality assurance/quality control (QA/QC) reviews.
Deliverables:
1) One (1) electronic copy (Adobe PDF) of the preliminary layouts (30% plan design) for each site and the
recommended alternative for Site 2.
2) One (1) electronic copy (Adobe PDF) of the Preliminary OPCC for each site.
Assumptions:
1) BHC will not perform capacity analysis (e.g. hydraulic modeling, Manning's equation calculations, etc.)
to inform pipe sizing. Necessary pipe sizes will be provided by the City and/or informed by others.
2) Task 40 includes 30% Design Drawings and OPCC. Specifications will not be provided at the 30%
Design level.
3) For Site 1, BHC will:
a) Review video inspection files and Pipe Assessment Certification Program (PACP) inspection
reports for the system.
b) Evaluate the pipe in the pink highlighted reach on Site 1 in Exhibit A-1 to assess alternatives to
address the issues revealed by the videos and PACP inspection reports. The analysis will
primarily consist of a review of inverts, CCTV, and PACP inspection reports to determine the
extent of improvements that will be required to address defects in the existing mains. Engage
in discussions with a CIPP Contractor to evaluate the feasibility of CIPP through the bend in
8615 194'" Place SW property, and whether a new structure would be required to support
CIPP.
c) Review and discuss potential solutions with the City. While these discussions will occur
throughout the design process, the intent is to:
• Meet with the City regarding potential options once BHC has the base maps for the
site and has reviewed the videos.
• Develop the ideas generated out of that meeting and evaluate them for feasibility.
• Establish the recommended limits of the proposed improvements.
• Provide recommendations on the construction methods to upgrade the pipe.
d) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be
conceptual and will only identify the pipes and structures that are intended to be rehabilitated
or replaced and the proposed method of construction. BHC will also provide a
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8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
recommendation regarding easements and temporary construction permits. Authorization to
utilize Management Reserve Funds will be necessary if the City wants BHC to prepare any
easement exhibits or temporary construction permit exhibits.
4) For Site 2, BHC will:
a) Review video inspection files and PACP inspection reports for the system.
b) Evaluate the pipe in the pink highlighted reach on Site 2 in Exhibit A-1 to assess alternatives to
address the issues revealed by the videos and PACP inspection reports. The alternative
analysis will primarily consist of a review of inverts, CCTV, and PACP inspection reports to
determine the extent of improvements that will be required to address defects in the existing
mains.
c) Review and discuss potential solutions with the City. While these discussions will occur
throughout the design process, the intent is to:
• Meet with the City regarding potential options once BHC has the base maps for the
site and has reviewed the videos.
• Develop the ideas generated out of that meeting and evaluate them for feasibility.
• Establish the recommended limits of the proposed improvements.
• Provide recommendations on the construction methods to upgrade the pipe.
d) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be
conceptual and will only identify the pipes and structures that are intended to be rehabilitated
or replaced and the proposed method of construction. BHC will also provide a
recommendation regarding easements and temporary construction permits. Authorization to
utilize Management Reserve Funds will be necessary if the City wants BHC to prepare any
easement exhibits or temporary construction permit exhibits.
5) For Site 3, BHC will:
a) Review video inspection files and PACP inspection reports for the system.
b) Evaluate the pipe in the pink highlighted reach on Site 3 in Exhibit A-1 to assess alternatives to
address the issues revealed by the videos and PACP inspection reports. The alternative
analysis will primarily consist of a review of inverts, CCTV, and PACP inspection reports to
determine the extent of improvements that will be required to address defects in the existing
mains.
c) Review and discuss potential solutions with the City. While these discussions will occur
throughout the design process, the intent is to:
• Meet with the City regarding potential options once BHC has the base maps for the
site and has reviewed the videos.
• Develop the ideas generated out of that meeting and evaluate them for feasibility.
• Establish the recommended limits of the proposed improvements.
• Provide recommendations on the construction methods to upgrade the pipe.
d) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be
conceptual and will only identify the pipes and structures that are intended to be rehabilitated
or replaced and the proposed method of construction. BHC will also provide a
recommendation regarding easements and temporary construction permits. Authorization to
utilize Management Reserve Funds will be necessary if the City wants BHC to prepare any
easement exhibits or temporary construction permit exhibits.
6) For Site 4, BHC will:
a) Review catch basin (inverts) and pipe information to determine feasibility of the alignment
identified by the blue highlighting on Site 4 in Exhibit A-1.
b) Review and discuss potential solutions with the City. While these discussions will occur
throughout the design process, the intent is to:
• Meet with the City regarding potential options once BHC has the base maps for the
site and has reviewed the catch basin survey information.
3/6/25 Page 7
Packet Pg. 220
8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
• Develop the ideas generated out of that meeting and evaluate them for feasibility.
• Establish the recommended limits of the proposed improvements.
• Provide recommendations on the construction methods to upgrade the pipe.
c) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be
conceptual and will only identify the pipes and structures that are intended to be rehabilitated,
replaced, or extended and the proposed method of construction. BHC will also provide a
recommendation regarding easements and temporary construction permits. DHA is scoped to
develop a legal and exhibit for one (1) easement, and additional ones will need authorization
to utilize Management Reserve Funds if the City wants BHC to prepare any easement exhibits
or temporary construction permit exhibits.
7) For Site 5, BHC will:
a) Review catch basin (inverts) and pipe information to determine feasibility of the alignment
identified by the blue highlighting on Site 5 in Exhibit A-1 the drainage issues.
b) Review and discuss potential solutions with the City. While these discussions will occur
throughout the design process, the intent is to:
• Meet with the City regarding potential options once BHC has the base maps for the
site and has reviewed the catch basin survey information.
• Develop the ideas generated out of that meeting and evaluate them for feasibility.
• Establish the recommended limits of the proposed improvements.
• Provide recommendations on construction methods to upgrade the pipes.
c) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be
conceptual and will only identify the pipes and structures that are intended to be rehabilitated,
replaced, or extended and the proposed method of construction.
8) For Site 6, BHC will:
a) Review catch basin (inverts) and pipe information to determine feasibility of the alignment
identified by the blue highlighting on Site 6 in Exhibit A-1 the drainage issues.
b) Review and discuss potential solutions with the City. While these discussions will occur
throughout the design process, the intent is to:
• Meet with the City regarding potential options once BHC has the base maps for the
site and has reviewed the catch basin survey information.
• Develop the ideas generated out of that meeting and evaluate them for feasibility.
• Establish the recommended limits of the proposed improvements.
• Provide recommendations on construction methods to upgrade the pipes.
c) Prepare 30% Design Plan Drawings of the proposed improvements. These drawings will be
conceptual and will only identify the pipes and structures that are intended to be rehabilitated,
replaced, or extended and the proposed method of construction.
9) Drawings will be prepared using AutoCAD/Civil 3D 2023.
10) Only storm plan drawings will be developed for this task and will be set up to plot at full size (22" x 34")
and half size (11" x 17"). Full size plan and profile drawings will be drawn at a horizontal scale of
1" = 20'.
11) Plan drawings will address approximately 900 linear feet of improvements per sheet with the plan view
improvements shown in two (2) viewports.
12) An OPCC will only be prepared for the final selected alternative for each site.
Meetings:
1) Progress and findings will be regularly communicated with the City via email, telephone, and video
conferencing via MS Teams at regular intervals during the preliminary design stage.
2) One (1) meeting will be held virtually via video conference on MS Teams with the City to determine
which sites are selected to progress to Final Design under Task 50.
3/6/25 Page 8
Packet Pg. 221
8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
Task 50 Final Design: This task will be used develop Final Design documents for up BHC
to three (3) sites and up to 2,700 feet of storm utility main upgrades from the six (6)
sites developed to 30% Design under Task 40.
City Responsibilities:
1) Select the sites that will be included in the 2026 Construction Contract and the associated limits of
those improvements.
2) Provide electronic copies (PDF or AutoCAD) of the City's standard details.
3) Provide electronic copies (MS Word) of the City's latest Bidding Documents, Contract Forms, and
General Requirements.
4) Provide a consolidated set of written review comments on each design submittal.
5) Attend virtual meetings via MS Teams and/or provide venues for design review meetings.
6) Apply for and obtain all Project related permits.
7) Public outreach services, as needed.
Work Tasks:
1) Design Drawings: Develop Design Drawings for the storm utility upgrades.
2) Specifications: Develop Construction Specifications and Special Provisions to support the design
drawings.
3) OPCCs: Prepare OPCCs.
4) QA/QC reviews: Conduct QA/QC reviews on all significant submittal documents.
5) Document Submittals: Submit Design Documents at the 60%, 90%, and Final Design stages for the
City to review.
6) Attend Meetings: Attend virtual design review meetings via MS Teams with the City after each
submittal.
7) Site Visits: Visit sites to check/verify design issues and assumptions.
Deliverables:
1) 60% Design Submittal:
a) One (1) electronic copy (Adobe PDF) of the 60% Design Drawings.
b) One (1) electronic copy (Adobe PDF) of the 60% Contract Documents.
c) One (1) electronic copy (Adobe PDF) of the 60% OPCC.
2) 90% Design Submittal:
a) One (1) electronic copy (Adobe PDF) of the 90% Design Drawings.
b) One (1) electronic copy (Adobe PDF) of the 90% Contract Documents.
c) One (1) electronic copy (Adobe PDF) of the 90% OPCC.
3) Final Design Submittal:
a) One (1) half size and one (1) full size stamped and signed paper copy of the Final Design
Drawings.
b) One (1) paper copy of the Final Contract Documents (stamped and signed),
c) One (1) paper copy of the Final OPCC.
d) One (1) electronic copy of the Design Drawings in AutoCAD Civil 3D and Adobe PDF.
e) One (1) electronic copy of the Contract Documents in MS Word and PDF format.
f) One (1) electronic copy of the OPCC in MS Excel and PDF Format.
3/6/25 Page 9
Packet Pg. 222
8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
Assumptions:
1) No time is included to coordinate with other consultants for potential consolidation of Phase 6
Stormwater Improvements into a construction set that also includes replacement of other utilities (e.g.
water and sanitary sewer).
2) The improvements for all sites included in the 2026 Construction Contract will be bid as a single bid
package with separate bid schedules for each site.
3) Design Drawings will be prepared using AutoCAD/Civil 3D 2023 and will meet the following standards:
a) Developed for plotting at full size (22" x 34") and half size (11" x 17").
b) Full size drawings will be drawn at a horizontal scale of 1" = 20' and a vertical scale for profiles
of1"=5'.
c) Plan and profile drawings will be provided for open -cut replacement; only horizontal plan
drawings are required for in -place rehabilitation such as CIPP.
d) Plan and profile drawings will address approximately 400 to 500 feet of improvements per
drawing.
e) The temporary erosion and sediment control (TESC)notes and details sheet will be generated
per City standards. Separate TESC plans will not be required.
f) Details generated for the improvements may use other scales as needed.
g) Separate restoration, channelization, or traffic control plans will not be required.
4) The current edition of the WSDOT Standard Specifications for Road, Bridge and Municipal Construction
will be used to supplement the City's standard specifications. The Standard Specifications will be
supplemented with Special Provisions to address the needs of the Project.
5) The design will not identify temporary staging areas for construction.
6) BHC will make reasonable efforts to provide an accurate OPCC with each submittal. However, the
actual costs bid by contractors is beyond BHC's control and may vary significantly from BHC's final
OPCC. Association for the Advancement of Cost Engineering (AACE) estimating methods and
classifications are not required for the OPPCs. The OPCCs will contain the following contingencies:
a) The 60% Design OPCC will include a 20% contingency.
b) The 90% Design OPCC will include a 10% contingency.
c) The Final Design OPCC will not include a contingency.
7) The 60% and 90% review comment meetings will occur within three (3) weeks of City's receipt of the
submittals.
8) For each deliverable, the City will coordinate its comments to remove conflicting requests prior to
forwarding those comments to BHC.
9) If necessary, the City will be responsible for obtaining all rights of entry to private property.
10) BHC will make up to two (2) Site Visits during the design process to verify/check design assumptions
and issues.
11) Construction restoration will consist of hot mixed asphalt (HMA) patches within the traveled right-of-way
and in -kind restoration of surface features outside the traveled right-of-way. Information obtained via the
potholing and coring efforts will be used to inform the depth of the necessary HMA patch. The design
will try to avoid impacts to existing driveways and access ramps to sidewalks. Therefore, modifying
driveways or ramps to comply with Public Right -of -Way Accessibility Guidelines (P ROWAG)/Ameri cans
with Disabilities Act (ADA) requirements is excluded from this Scope of Services.
12) Overlays of disturbed streets will be completed separately by the City under a future project. Therefore,
the design of overlays is excluded from this Scope of Services.
13) Existing utilities being replaced by parallel utilities will be abandoned in place and will not be removed
during construction except as required to make connections or crossings. Pipe to be abandoned in
place shall be plugged or completely filled with sand or Controlled Density Fill (CDF) per the City's
requirements. Structures that will be abandoned in place will have the top 4 feet of the structure
removed and the remaining structure will be filled with sand or CDF.
14) Public outreach services will not be required.
3/6/25 Page 10
Packet Pg. 223
8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
Meetings:
1) Participate in one (1) virtual meeting up to two (2) hours in length with City staff to discuss review
comments on the 60% Design submittal.
2) Participate at one (1) virtual meeting up to two (2) hours in length with City staff to discuss review
comments on the 90% Design submittal.
Task 60 Geotechnical Engineering Services: This task will be used to provide BHC, HWA
Geotechnical Field Services and prepare a Geotechnical Engineering Report with
Project recommendations that address geotechnical issues at each site.
City Responsibilities:
1) Provide City records that may be informative of the existing soil and ground water conditions within
each site.
2) Review and provide comments on the draft Geotechnical Engineering Report.
3) Obtain access permission for all field work that is required within easements or on private property.
Work Tasks:
1) Geotechnical Engineering — At Sites 2, 4, 5, and 6, HWA will:
a) Review geologic/geotechnical data.
b) Conduct geologic reconnaissance.
c) Conduct subsurface explorations.
d) Conduct laboratory analysis on soil samples.
e) Prepare a Geotechnical Engineering Report that addresses each site.
Deliverables:
1) One (1) electronic (Adobe PDF format) copy of a draft Geotechnical Engineering Report that
summarizes the results and contains preliminary geotechnical engineering recommendations for all six
(6) sites.
2) One (1) electronic (Adobe PDF format) copy of a final Geotechnical Engineering Report that contains
geotechnical engineering conclusions and recommendations to support the design of the subset of sites
that will be included in the 2026 Construction Contract.
Assumptions:
1) HWA's scope of services, assumptions, and limitations for the geotechnical engineering services are
described in Exhibit A-4.
2) Site 2 is contingent on the City's decision on the alternative analysis in Task 40. If the City decides to
reroute the storm flow on 95th Place W, then geotechnical data will be obtained.
3) A draft report addressing findings at all six (6) sites will be prepared for review by the City. Once the
City selects the final sites to be included in the Phase 6 Construction Contract, the draft report will be
modified to address the City's comments and will be trimmed to focus only on the sites included in the
Phase 6 Construction Contract.
4) A second geotechnical report will address the remaining sites; however, the scope and budget for the
preparation of the second report will be addressed via a future contract amendment.
Meetings:
1) No meetings are anticipated for this task.
3/6/25 Page 11
Packet Pg. 224
8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
Task 70 Services During Bidding and Construction: This task will be used to assist BHC
the City in obtaining bids from Contractors to construct the improvements and to
provide engineering assistance during construction.
City Responsibilities:
1) Administer the advertisement and distribution of the bid/contract documents to prospective bidders.
2) Distribute addenda as necessary.
3) Receive, open, and process the bids, including the preparation of the bid tabulation, reviewing the
apparent low bidder references, preparing a recommendation for contract award, and awarding the
contract to the lowest responsible bidder.
4) Provide consolidated bid results on a bid tab spreadsheet and provide a copy of this information to
BHC.
5) Print and distribute conformed documents to the Contractor.
6) Provide all construction management services, including but not limited to contract administration,
reviewing submittals and requests for information, addressing Change Orders if any, and processing all
pay estimates.
7) Provide all construction observation and inspection services.
8) Review and consolidate redlines of all modifications that occurred during construction and submit the
compiled set to BHC for preparation of the Construction Record Drawings.
9) Provide review comments on the draft Construction Record Drawings.
10) Prepare and sign the Declaration of Construction Completion in accordance with WAC 173-240-090.
Work Tasks:
1) Bid Period Services: Assist the City in addressing questions from bidders during the bid process by
preparing up to one (1) addendum.
2) Construction Meetings: Attend a preconstruction conference with the City and the Contractor and attend
construction coordination meetings if specifically requested by the City.
3) Assist with RFIs: During construction, respond to requests for information (RFI) that pertain to clarifying
the design or address conflicts that are found during construction.
4) Assist with Change Orders: Assist the City with addressing changes to the design that are required by
construction.
5) Construction Record Drawings: Prepare Construction Record Drawings.
Deliverables:
1) One (1) electronic copy (Adobe PDF) of one (1) addendum.
2) One (1) paper copy and one (1) electronic copy (Adobe PDF) of the Conformed Contract Documents
(full size drawings, half size drawings, and contract documents).
3) Written responses to RFIs received from the City.
4) One (1) draft set (half size) of the Construction Record Drawings.
5) One (1) final set (half size and full size) of the Construction Record Drawings.
6) One (1) final set of CAD files of the Construction Record Drawings.
Assumptions:
1) Up to one (1) addendum may be required during the bid period to address questions from bidders.
2) BHC will not charge for addenda if they are needed to correct or clarify errors or omissions in the bid
documents.
3) Requests for information will be minimal with responses by BHC only being necessary for up to five (5)
RFIs.
3/6/25 Page 12
Packet Pg. 225
8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
4) The City will be responsible for reviewing all construction submittals.
5) Changes to the design required by construction findings will be minimal with BHC only needing to assist
the City with one (1) Change Order.
6) BHC's attendance at the preconstruction meeting and any construction meetings will be virtual via MS
Teams. For purposes of this scope, BHC will attend the preconstruction meeting and one (1)
construction meeting.
7) BHC will not be required to make any Site Visits during construction.
8) The level of effort needed to address redline revisions that occur due to changes to the design that
occur during construction is unknown and cannot be accurately predicted. Therefore, the level of effort
included in the Scope of Services for this Project is an estimate based on BHC's experience with similar
projects, but BHC does not guarantee that actual costs will not exceed the budgeted costs. Once BHC
receives the redlined revisions from the City, BHC will review the revisions to determine if the budget is
adequate and will notify the City of our findings. If BHC determines additional budget is needed, then
the City will be responsible for providing written authorization to utilize the Management Reserve Fund
or will process an amendment.
Meetings:
1) One (1) preconstruction meeting with the City and the Contractor. The City will prepare the agenda and
lead the meeting.
2) For the purposes of this Scope of Services, BHC assumes the City will request BHC's attendance at
one (1) construction meeting.
Task 999 Management Reserve Fund: A budget allowance has been included as a BHC
Management Reserve Fund for the Project. At the City's request and direction, BHC
may perform additional services not included in the above listed activities and/or
provide additional information and/or detail beyond what is anticipated at this time. BHC
shall perform such services and will be paid for such additional services via the
Management Reserve Fund when they are requested by written direction and
authorization by the City's Project Manager.
City Responsibilities:
1) Provide written requests and authorization for performance of additional services
2) Coordinate with franchise utilities for potholing of non -City owned utilities.
3) Conduct all easement negotiations with property owners.
Work Tasks:
1) Develop Scope/Budget proposals for additional design services as requested.
2) Completion of additional design services as authorized by the City.
Deliverables:
1) As defined in the Additional Design Services Scope/Budget.
Assumptions:
1) Permanent easements and/or temporary construction permits may be required within some of the sites.
The number and extent of those easements or temporary construction permits is unknown at this time.
Once those requirements are identified, BHC will need written authorization from the City to access the
Management Reserve Fund to develop the easement and temporary construction permit documents.
3/6/25 Page 13
Packet Pg. 226
8.10.a
City of Edmonds Exhibit A
Phase 6 (2026) Storm Utility Replacement
2) Because the extent of potholing that is needed is unknown and cannot be determined at this time, a
placeholder budget for conducting the potholing that will be developed around the 60% Design stage
under Task 20 has been established as part of the Management Reserve Fund. BHC will prepare a
scope and budget to accompany the pothole plan for comparison to the placeholder budget and will
work with the City as needed to rectify the two.
3) If Portland Cement Concrete Pavement (PCCP) is encountered during the subsurface geotechnical
investigation, HWA will subcontract with a local concrete cutting company to core a 12-inch diameter
hole in the pavement to provide access to the underlying soils. The Management Reserve Fund will be
used to address those costs should PCCP be encountered.
4) If HWA's subsurface investigation encounters potentially contaminated soils and/or groundwater, the
Management Reserve will be used to address the potentially contaminated soils and/or groundwater as
described in Exhibit A-4.
5) While there is potential to encounter PCCP and contaminated soils and/or groundwater at any of the
sites, the Project Budget assumes as a risk mitigation measure that PCCP may only be encountered at
no more than three (3) of the sites and contaminated soils and/or groundwater may only be
encountered at no more than two (2) sites. If this assumption is exceeded then the City and BHC will
discuss additional authorization of the Management Reserve Fund (pulling from other targeted
reserves) or an amendment will be processed.
6) Additional assumptions will be as defined in the Additional Design Services Scope/Budget.
Meetings:
1) As defined in the Additional Design Services Scope/Budget.
Budget
The Project Budget is $461,461 and is attached as Exhibit B. This budget is based on, and in accordance with,
BHC's 2025 Rate Schedule. The City agrees to allow BHC and subconsultants to adjust rates on an annual basis in
January of each year, beginning in January 2026. If the accepted baseline schedule is exceeded by factors beyond
BHC's control, a budget amendment to address increased labor costs may be required.
Exhibits
• Exhibit A-1
City of Edmonds Phase 6 (2026) Storm Utility Replacement Sites
• Exhibit A-2
Applied Professional Services (APS) Subconsultant Scope and Budget
• Exhibit A-3
Duane Hartman and Associates (DHA) Subconsultant Scope and Budget
• Exhibit A-4
HWA GeoSciences, Inc. (HWA) Subconsultant Scope and Budget
• Exhibit B
Project Budget
3/6/25 Page 14
Packet Pg. 227
8.10.a
EXHIBIT A-1
City of Edmonds Phase 6 (2026) Storm Utility Replacement Sites
Packet Pg. 228
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Packet Pg. 233
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Packet Pg. 234
8.10.a
EXHIBIT A-2
Applied Professional Services (APS) Subconsultant Scope and Budget
Packet Pg. 235
8.10.a
Applied Professional Services, INC.
March 6, 2025
Phase 6 & 7 Storm Project
Project Scope: Utility Designating
APS, Inc. will utilize standard RF locating equipment to designate and surface mark, both conductible utilities
within the project boundaries provided by BHC Consultants.
• APS, Inc. will attempt to locate all conductible utilities as per maps provided.
• To locate all conductible utilities APS, Inc. will sweep the project boundaries after the known utilities have
been marked, to attempt to locate any unknown or abandon utilities.
• This estimate is based on design engineering rates in which case prevailing wages do not apply.
• APS, Inc. cannot guarantee that it will find all conductible, non -conductible, abandon or unknown utilities
within the project boundaries.
• APS, Inc. will attempt to locate utilities within the project boundaries, some utilities may not be locatable these
lines are PVC, AC and wood
Deliverables: Utility Designating
• Paint with APWA colors all known and unknown utilities within the project boundaries.
• Walk survey crew through project boundaries and answer any questions for paint marks or utilities that
were located.
Project Cost breakdown: Utility Designating
SERVICE PROVIDED COST / UNIT I EST. HRS/UNITS TOTAL COST
UTILITY DESIGN LOCATE $ 135.00 32 $ 4,320.00
TOTAL PROJECT ESTIMATE $ 4,320.00
Cost Terms:
• The project cost is based on the estimated number of hours it will take to perform the scope of work.
• In the event the project scope increases a revised project cost will be submitted.
• APS, Inc. will require a written authorization to proceed or a signature on the block below prior to any
project start-up.
Packet Pg. 236
8.10.a
Project Scope: Video Inspection/locating
• APS 2-person crew, using our main line pipe crawler Inspection System will video inspect and locate all
storm lines between structures.
• Pipe inspection is dependent on condition, some pipes may not be inspected due to conditions.
• If APS, Inc. is unable to inspect based on conditions above, all work will halt, and the client will be notified
immediately.
• APS to submit all necessary documents to obtain a ROW permit from the City of Edmonds.
Deliverables: Video Inspection
• If requested provide site walk for survey crew of all pipes inspected and located.
• Provide either a DVD or thumb drive of all inspected pipes.
• PACP Inspections with reports from a Nassco certified technician.
Project Cost breakdown: Video Inspection
SERVICE PROVIDED
COST / UNIT
I EST. HRS/UNITS
TOTAL COST
CCTV/INSPECTIONS (portal to portal)
$
265.00
40
$
10,600.00
PROJECT COORDINATION
$
130.00
16
$
2,080.00
PROJECT MANAGEMENT
$
170.00
8
$
1,360.00
PIPE JETTING (plus 10%)
$
2,680.00
4
$
11,792.00
FLAGGING & TC (plus 10%)
$
220.00
32
$
7,744.00
TOTAL PROJECT ESTIMATE
$
33,576.00
Project Scope: Coring
• APS, Inc. shall core approximately (5) locations to get existing asphalt thickness using a 6" core.
• Scope assumes that the utility will be between 0' and 2' in depth.
• Permanent asphalt repair is excluded from this scope. If the local jurisdiction requires CDF backfill and/or
permanent asphalt repair additional fees will be required.
• Collect core data, and photograph all cores.
• This estimate is based on design engineering rates in which case prevailing wages do not apply.
• Restoration is assumed at this time to be a non -shrink 5000 psi concrete patch.
• Grind and overlay of the existing roadway is not covered in this scope. Should the local jurisdiction require
additional restoration, other than what is included in the scope, then additional fees will be required.
• APS to submit all necessary documents to obtain a ROW permit from the City of Edmonds.
Deliverables: Coring
• Test -hole data sheets, which include core thickness information.
• All filed notes with offsets shown in a hand drawn sketch.
• Photo of all core samples and of each location.
• One and a quarter inch zinc washer left at grade where core was performed.
Packet Pg. 237
8.10.a
Project Cost breakdown: Coring
SERVICE PROVIDED
COST / UNIT I
EST. HRS/UNITS
TOTAL COST
AIR VACUUM POTHOLING (portal-to-portal)
$
375.00
6
$
2,250.00
PROJECT COORDINATION
$
130.00
4
$
520.00
CORING (per hole)
$
625.00
5
$
3,125.00
FLAGGING & TC (plus 10%)
$
220.00
6
$
1,452.00
PERMIT FEE (plus 10%)
$
1,500.00
1
$
1,650.00
TOTAL PROJECT ESTIMATE
$
8,997.00
Project Site Address
• SITE 1: 88thAve W & 194th St SW. Edmonds, WA
• SITE 2: 961h Ave W & 951h PI W. Edmonds, WA
• SITE 3: Daley PL. & Olympic Ave. Edmonds, WA
• SITE 4: Pine St. & 8 t h Ave 5 (Alley) Edmonds, WA
• SITE 5: Talbot Rd. & Olympic Vier Dr. Edmonds, WA
Contact Information:
CLIENT:
BHC Consultants
Kevin Aguilar
16015th Ave #500
Seattle, WA 98101
(206) 357-9967
Authorization to Proceed
The undersigned hereby acknowledges the terms and conditions of this agreement and authorizes APS, Inc.
to proceed according to the project scope and cost.
BHC Consultants
Name:
Title:
Date:
Packet Pg. 238
8.10.a
EXHIBIT A-3
Duane Hartman and Associates (DHA) Subconsultant Scope and Budget
Packet Pg. 239
8.10.a
CONSULTANT FEE ESTIMATE
BHC Consultants
7�LT
DHA Surveyors
Attention
Mr. Kevin Aguilar, PE
P5063
Project.
City of Edmonds - Phase 6 & 7 Storm Utility Survey Services
Date:
2/25/2025
Site:
Site #1 - 88th Avenue West & 194th ST SW.
Description:
Existing basemap by DHA in 2018 (18-2838). DHA will provide field
edit to confirm 2018 mapping,
and supplement if necessary.
Duane Hartman & Associates, Inc.
TASK
Principal
Project
Office Tech I
TOTAL
LABOR
NO.
TASK (Scope of Services)
Surveyor
Surveyor I
Field Tech I
Field Tech 11
CAD
HOURS
COST
161.00
154.00
113.00
92.00
113.00
Site-1
Survey
1
Field edit existing basemap
2
8
8
4
22
$
2,742.00
2
Supplemental Mapping
2
8
8
8
26
$
3,194.00
Labor Hours
4
16
16
12
48
-
Labor Dollars
$644.00
$2,464.00
$1,472.00
1 $1,356.00
$
5,936.00
Expenses: Mileage/materials $200.00
Utility Locating (estimate)
Sub -consultant Markup (10%)
Deliverables: AutoCAD.dwg 1 "=20' scale
with one (1) foot contours
TOTAL FEE $ 6,136,00
Prepared by: Doug Hartman
Packet Pg. 240
8.10.a
CONSULTANT FEE ESTIMATE
BHC Consultants
DHA Surveyors
Attention
Mr. Kevin Aguilar, PE
P5063
Project.
City of Edmonds - Phase 6 & 7 Storm Utility Survey Services
Date:
2/25/2025
Site:
Site #2 - 95th Place West & 96th Avenue West
Description:
Full right of way topographic mapping beginning at 21424 95th Place West running north and west to
the intersection with 96th Avenue West. (+/- 400 lineal feet)
Duane Hartman & Associates, Inc.
TASK
Principal
Project
Office Tech I
TOTAL
LABOR
NO.
TASK (Scope of Services)
Surveyor
Surveyor I
Field Tech I
Field Tech II
CAD
HOURS
COST
161.00
154.00
113.00
92.00
113.00
Site-2
Survey
1
RW Topographic Mapping
2
16
16
12
46
$
5,614.00
2
Final Field Edit
4
4
8
$
1,096.00
$
-
Labor Hours
6
16
1
1 16
1 16
54
Labor Dollars
$966.00
$2,464.00
$1,472.00
1 $1.808.00
$
6,710.00
Expenses: Mileage/materials
Utility Locating (estimate)
Sub -consultant Mark up (10%)
Deliverables: AutoCAD.dwg 1 "=20' scale
with one (1) foot contours
$250.00
TOTAL FEE 1 $ 6,960.00
Prepared by: Doug Hartman
Packet Pg. 241
8.10.a
CONSULTANT FEE ESTIMATE
BHC Consultants
T��� AA
DHA Surveyors
Attention
Mr. Kevin Aguilar, PE
P5063
Project:
City of Edmonds - Phase 6 & 7 Storm Utility Survey Services
Date:
2/25/2025
Site:
Site #3 - Olympic Avenue & Daley Place
Description:
Survey the location of approximately 14 storm drainage structures as specified.
Survey to include rim and invert elevations, pipe size, material and flow directions.
Duane Hartman &
Associates, Inc.
TASK
Principal
Project
Office Tech I
TOTAL
LABOR
NO.
TASK (Scope of Services)
Surveyor
Surveyor I
Field Tech I
Field Tech II
CAD
HOURS
COST
161.00
154.00
113.00
92.00
113.00
Site-3
Survey
1
Storm Structure Survey
2
12
12
4
30
$
3,726.00
$
-
Labor Hours
2
1 12
12
4
30
-
Labor Dollars
$322.00
1 $1,848.00
$1,104.00
$452.00
$
3,726.00
Expenses: Mileage/materials $250.00
Utility Locating (estimate)
Sub -consultant Mark up (10%)
Deliverables: AutoCAD.dwg 1 "=20' scale
with one (1) foot contours
TOTAL FEE $ 3,976,00
Prepared by: Doug Hartman
Packet Pg. 242
8.10.a
CONSULTANT FEE ESTIMATE
BHC Consultants
T�TL��
DHA Surveyors
Attention
Mr. Kevin Aguilar, PE
P5063
Project.
City of Edmonds - Phase 6 & 7 Storm Utility Survey Services
Date:
2/25/2025
Site:
Site #4 - Alley Way between 8th Avenue South & C Avenue
Description:
Alley topo survey as specified, survey to include private property between 1044 and 1062 C Avenue (425 Lineal Feet).
Scope to include legal description and exhibit map for the private property easement between parcels
1044 and 1062.
Duane Hartman & Associates, Inc.
TASK
Principal
Project
Office Tech I
TOTAL
LABOR
NO.
TASK (Scope of Services)
Surveyor
Surveyor I
Field Tech I
Field Tech II
CAD
HOURS
COST
161.00
154.00
113.00
92.00
113.00
Site-4
Survey
1
RW Topographic Mapping
2
16
16
12
46
$
5,614.00
2
Final Field Edit
4
4
8
$
1,096.00
3
Easement Preparation
4
4
8
$
1,096.00
Labor Hours
10
16
16
20
62
-
Labor Dollars
$1,610.00
$2,464.00
$1,472.00
$2,260.00
1 $
7,806.00
Expenses: Mileage/materials
Utility Locating (estimate)
Sub -consultant Mark up (10%)
Deliverables: AutoCAD.dwg 1 "=20' scale
with one (1) foot contours
$250.00
TOTAL FEE $ 8,056.00
Prepared by: Doug Hartman
Packet Pg. 243
8.10.a
CONSULTANT FEE ESTIMATE
BHC Consultants DHA Surveyors
Attention
Mr. Kevin Aguilar, PE
P5063
Project:
City of Edmonds - Phase 6 & 7 Storm Utility Survey Services Date:
2/25/2025
Site:
Site #5 - Talbot Road & Olympic View Drive. 88th Avenue W to 79th Place SW.
Description:
Full right of way topographic mapping beginning 50 feet north of the intersection of Talbot Road and Olympic View
Drive (OVD), running north to 79th Place SW, then west on 79th Place West to its termination.
DHA prepared basemap of OVD for the city in 2018. Existing basemap to be walked and supplemented if necessary.
Duane Hartman & Associates, Inc.
TASK
Principal
Project
Office Tech I
TOTAL
LABOR
NO.
TASK (Scope of Services)
Surveyor
Surveyor I
Field Tech I
Field Tech II
CAD
HOURS
COST
161.00
154.00
113.00
92.00
113.00
Site-5
Survey
1
RW Topographic Mapping (1,050 lineal feet)
2
24
24
20
70
$
8,486.00
2
Final Field Edit
4
4
8
$
1,096.00
3
Supplemental Survey of OVD (260 lineal feet)
2
8
4
14
$
2,006.00
Labor Hours
8
32
24
28
92
-
Labor Dollars
$1,288.00
$4,928.00
$2,208.00
$3,164.00
$
11,588.00
Expenses: Mileage/materials
Utility Locating (estimate)
Sub -consultant Mark up (10%)
Deliverables: AutoCAD.dwg 1 "=20' scale
with one (1) foot contours
$350.00
TOTAL FEE $ 11,938.00
Prepared by: Doug Hartman
Packet Pg. 244
8.10.a
EXHIBIT A-4
HWA GeoSciences, Inc. (HWA) Subconsultant Scope and Budget
Packet Pg. 245
Fir
al GEOSCIENCES INC.
DBE/MWBE
February 27, 2025
HWA Proposal No. 2025-PO43-21
BHC Consultants, LLC
1601 Fifth Avenue Suite 500
Seattle, Washington 98101
Attention: Mr. Kevin Aguilar, PE, Project Engineer
Transmitted via email to: kevin.aguilar@bhcconsultants.com
Subject: PROPOSAL FOR GEOTECHNICAL ENGINEERING SERVICES
City of Edmonds Phase 6 & 7 Storm Utility Replacements
Edmonds, Washington
Dear Kevin:
HWA Geosciences Inc. (HWA), a certified women -owned and minority -owned business, is pleased to
submit this proposal for geotechnical engineering services in support of the City of Edmonds Phase 6 & 7
Storm Utility Replacements project in Edmonds, Washington (site). This proposal has been prepared with
information provided by BHC Consultants, LLC (BHC; project civil engineer).
PROJECT BACKGROUND
The City of Edmonds (City) proposes to redirect and/or replace stormwater utilities that run through
residential areas. The Phase 6 and 7 development areas that require geotechnical services include four
general sites:
• Site 2: Stormwater redirection around 95t1i Place West, contingent on feasibility of approach.
• Site 4: Stormwater conveyance extension through private property near 1044 C Avenue and
northward in an alley between C Avenue and 8' Avenue South.
• Site 5: Stormwater redirection through Talbot Road and 179t' Place Southwest.
• Site 6: Stormwater conveyance extension on 7t' Avenue South between Maple Street and Alder
Street.
Anticipated improvements include constructing new and/or extending existing stormwater utilities and
associated improvements. Excavations for the proposed improvements are expected to extend less than
approximately 15 feet below ground surface.
21312 301h Dr. 5E, 5TE.110, Bothell, WA 98021 1 425.774.0106 1 hwageo.com
Packet Pg. 246
8.10.a
February 27, 2025
HWA Proposal No. 2025-PO43-21
PROPOSED SCOPE OF SERVICES
HWA will provide geotechnical engineering services in support of the design of the proposed storm
utility replacements. Specifically, HWA will complete the following activities.
PROJECT MANAGEMENT
• Invoice Generation and Processing: HWA will prepare monthly invoices, and progress reports
for the duration of the project.
• Geotechnical Task and Contract Management: HWA will provide task management to all
geotechnical related aspects of the project. HWA will correspond with the design team in the
form of meetings, emails, and telephone calls, as necessary.
• Project Meetings: HWA will participate in up to two (2) one -hour virtual design team
meetings.
GEOTECHNICAL FIELD INVESTIGATION
• Collect and Review Available Geotechnical Data: HWA will collect and review readily
available geotechnical information for the area in the vicinity of the project site. This review
will include online geotechnical databases, geologic maps, the HWA library, and geotechnical
information provided by BHC and the City.
• Conduct Utility Locates: HWA will mark the proposed exploration locations and arrange for
utility locates using the Utility Notification Center and a private utility locate subcontractor.
HWA will make an additional site visit to verify that the proposed locations of the borings are
clear of utilities prior to finalizing the exploration plans and mobilizing the equipment.
• Develop a Project -Specific Health and Safety Plan (HASP): HWA will generate a HASP
describing the potential hazards associated with the exploration work and the processes and
procedures to promote health and safety during HWA's field operations.
• Generate Geotechnical Subsurface Exploration Plan: HWA will prepare a Geotechnical
Subsurface Exploration Plan Memoranda for the proposed exploration program. The work plan
will be submitted to the design team and City for review and approval. The work plan will
detail the type, location, and extent (depth, sampling interval, in -situ testing and
instrumentation installation) of proposed field explorations along with logistics necessary to
perform the work. The work plans will also be used for utility locating clearances and for
permitting that may be necessary to access the exploration locations. We assume the City or
BHC will provide any required permits or rights of entry at no cost to HWA.
Generate Traffic Control Plans (TCPs): Drilling the proposed borings will require traffic
control. HWA will prepare a traffic control plan to address the temporary impacts that the
proposed geotechnical explorations will have on pedestrians and vehicular traffic. During the
2
2025-PO43-21 Storm Utility Replacements Proposal
HWA GEOSCIENCES INC.
Packet Pg. 247
8.10.a
February 27, 2025
HWA Proposal No. 2025-PO43-21
field exploration program, HWA will provide the necessary traffic control personnel and
devices when working within the City's right-of-way.
Conduct Geotechnical Investigation: HWA will conduct a geotechnical field investigation
program for the project. The following tasks will be included in the program:
o Advance four (4) borings at the locations of the proposed stormwater utility alignments
for Sites 4 through 6 to obtain soil and groundwater information for use in design and
construction of the project. HWA will subcontract the drilling rig and operator. Each
boring will extend to a maximum depth of approximately 20 feet below -ground -
surface, or to practical refusal, whichever occurs first.
o Prepare summary boring logs and perform laboratory testing to evaluate relevant
physical properties of select soil samples. For budgetary purposes, HWA has assumed
up to 12 sieve analyses, 2 Atterberg tests, and 24 moisture content determinations.
• Geotechnical Engineering Analysis and Reporting: HWA will perform geotechnical
engineering analysis to develop recommendations for the design of the proposed improvements.
The results of the review of available geotechnical information, geotechnical engineering
analysis, and geotechnical conclusions and recommendations will be summarized in a draft
geotechnical engineering report. Upon receipt of consolidated comments from the design team
and the City, HWA will prepare a final geotechnical engineering report, which will be stamped
by a licensed geotechnical engineer. The geotechnical engineering report will include the
following:
o Summary of existing geological and geotechnical data for the project site.
o Results of the explorations and laboratory testing, descriptions of surface and
subsurface conditions, and a site plan showing the exploration locations and other
pertinent features.
o Seismic soil site class and seismic design parameters per the requirements of the 2021
International Building Code and ASCE 7-16.
o Evaluation of seismic hazards including estimates of liquefaction -induced settlements
and potential for lateral spreading using simplified empirical methods, if applicable. It
should be noted that evaluation will be limited to the depths of the exploratory borings.
o Recommendations for lateral earth pressures for temporary shoring and below -grade
structures, if applicable.
o Recommendations for earthwork and grading, including subgrade preparation,
structural fill placement and compaction, and temporary shoring and dewatering
considerations.
3
2025-PO43-21 Storm Utility Replacements Proposal
HWA GEOSCIENCES INC.
Packet Pg. 248
8.10.a
February 27, 2025
HWA Proposal No. 2025-PO43-21
o If groundwater is encountered in HWA's explorations, a hydraulic conductivity analysis
will be provided. The hydraulic conductivity analysis will consist of preliminary
groundwater flow rates estimated from grain size analyses.
o HWA QA/QC: All design calculations and recommendations will be reviewed by a
senior principal prior to distribution to the design team and the City.
o Prepare a draft geotechnical report for Sites 4 through 6 as part of the 30 percent design
effort: HWA will prepare a draft geotechnical report for the project. The report will
contain the results of the explorations and analyses, including descriptions of surface
and subsurface conditions, a site plan showing exploration locations and other pertinent
features, summary boring logs, and laboratory test results. The report will provide
geotechnical recommendations for the proposed improvements based on HWA's current
understanding of the design.
o Respond to Geotechnical Related Review Comments: HWA shall provide written
responses to review comments. The written responses shall be provided in the form of
emails to the design team.
o Prepare a final geotechnical report: HWA will prepare a final geotechnical report for the
project. The final report will be developed from HWA's draft geotechnical engineering
report with any comments provided by the design team or the City. It is HWA's
understanding that the City will determine which sites will be included in the Phase 6
construction contract; the geotechnical final report will be revised to focus on those
sites. A second geotechnical report will include the remaining data for the sites included
in the Phase 7 construction contract; however, scope and budget for preparation of the
second geotechnical report will be addressed via a future contract amendment.
4
2025-PO43-21 Storm Utility Replacements Proposal
HWA GEOSCIENCES INC.
Packet Pg. 249
8.10.a
February 27, 2025
HWA Proposal No. 2025-PO43-21
OPTIONAL TASK — Site 2 Contingent Boring
HWA will advance one (1) boring at the location of the proposed stormwater utility alignment for Site 2
to obtain soil and groundwater information for use in design and construction of the project. HWA will
subcontract the drilling rig and operator. The boring will extend to a maximum depth of approximately 20
feet below -ground -surface, or to practical refusal, whichever occurs first. Results of the exploration and
geotechnical recommendations will be included in the updated draft and final geotechnical reports.
For budgetary purposes, HWA has assumed up to 3 sieve analyses, 2 Atterberg tests, and 6 moisture
content determinations will be performed on soil samples collected from the Site 2 contingent boring.
ASSUMPTIONS
HWA made the following assumptions when preparing this scope of services and cost estimate:
• A total drilling footage of 80 feet (Sites 4 through 6) and 20 feet (Site 2 Optional Task) have
been assumed for budgetary purposes.
• The boring locations will be located using handheld GPS and/or measurement from existing
known features. Borehole locations will be surveyed by others.
• Drilling will be completed using mud rotary or hollow stem auger techniques.
• Upon completion of sampling and logging, boreholes will be decommissioned in accordance
with the requirements of WAC 173-160.
• HWA will not install any groundwater monitoring wells at the locations of the proposed
borings; however, depth to groundwater observed during drilling will be noted.
• Excess cuttings from exploratory borings will be properly disposed of off -site.
• Portland cement concrete pavement is not present below the asphalt concrete pavement at
potential sites for the proposed exploratory borings (i.e., no coring required).
• Cores through pavement surfaces at each exploration location will be patched with fast -setting
concrete (i.e., not with hot mix asphalt).
• Site specific HASP for the geotechnical explorations will be for internal use only and will not
be submitted to the City for review or approval.
• Rights of entry onto private property for drilling activities, if required, will be coordinated by
BHC and the City.
• HWA will have access to the sites to perform field explorations.
• All fieldwork will be accomplished during normal daylight workdays and hours, with at least a
minimum of 8 hours available per day. The geotechnical field investigations will be completed
under one mobilization.
5
2025-PO43-21 Storm Utility Replacements Proposal
HWA GEOSCIENCES INC.
Packet Pg. 250
8.10.a
February 27, 2025
HWA Proposal No. 2025-PO43-21
• The geotechnical explorations proposed herein will not be used to assess site environmental
conditions. However, olfactory observations regarding potential contamination will be noted.
Analysis, testing, storage, and handling of potentially contaminated soil and ground water
(spoils from explorations) are beyond the scope of services. If suspected contaminated soils/and
or groundwater are encountered, the material will be properly contained on -site for disposal as
mutually agreed upon without additional cost to HWA.
• All geotechnical soil samples will be disposed after 6 months of being collected. Long-term
storage of soil samples is not included.
• Site response analysis and site -specific ground motion hazard analysis will not be required.
• Design project elements to resist the effects of liquefaction and lateral spreading will not be
required (e.g., ground improvement, deep foundations, etc.).
• Recommendations for deep foundations are not included.
• A Geologically Hazardous Areas report per the Edmonds Community Development Code is not
required.
• If groundwater is encountered in HWA's explorations, a hydraulic conductivity analysis will be
provided. The hydraulic conductivity analysis will consist of preliminary groundwater flow
rates estimated from grain size analyses. Pump tests and groundwater modeling are excluded
from this scope of work.
• If the optional exploratory boring at Site 2 is required, it will be completed under its own
separate mobilization.
• Construction phase services are not included. If these services are needed, a budget amendment
will be required.
• All costs are estimated and may be increased or decreased within the limits of the total budget
at the discretion of HWA's project manager.
PROJECT BUDGET
HWA's services will be provided on a time -and -expense basis for an amount not to exceed $69,717, as
detailed in Table 1 and the attached level of effort spreadsheets (Attachment 1 and 2). HWA will not
exceed the above cost estimates without your written authorization.
Table 1: Project Totals and Summary
Geotechnical Services $52,559
Site 2 Contingent Boring (Optional Task) $17,158
Grand Total: $69,717
0
2025-PO43-21 Storm Utility Replacements Proposal
HWA GEOSCIENCES INC.
Packet Pg. 251
8.10.a
February 27, 2025
HWA Proposal No. 2025-PO43-21
The budget presented in this proposal reflects an estimate based on our current understanding of the
project requirements for a scope of work developed from the information provided. If the actual level of
effort exceeds the level of effort assumed herein, HWA will contact you immediately to discuss any
necessary modifications to our scope of services and/or fees. HWA reserves the right to transfer hours and
budget dollars between tasks to satisfy project requirements.
AUTHORIZATION
To authorize HWA's services, please prepare a subconsultant services agreement consistent with previous
agreements between BHC and HWA.
O.O
Thank you for the opportunity to provide this proposal for geotechnical engineering services. Should you
have any questions regarding this proposal, or require additional services, please contact us at your
convenience.
Sincerely,
HWA GEOSCIENCES INC.
Amy Power, P.E. Steven R. Wright, P.E.
Geotechnical Engineer Geotechnical Engineer, Vice President
Enclosures: Attachment 1, Level of Effort Spreadsheet Geotechnical Services
Attachment 2, Level of Effort Spreadsheet Site 2 Contingent Boring (Optional Task)
ALP/SRW
7
2025-PO43-21 Storm Utility Replacements Proposal
HWA GEOSCIENCES INC.
Packet Pg. 252
8.10.a
Attachment 1: Project Cost Estimate
City of Edmonds Phase 6 & 7 Storm Utility Replacements
Edmonds, Washington
Prepared for BHC Consultants
Scope of Work
Refer to the project scope of work document.
ESTIMATED HWA LABOR:
U� GEOSCIENCES INC.
DBEIMWBE
HWA Ref: 2025-PO43-21
Date: 25-Feb-25
Prepared By: ALP
WORK TASKS
DESCRIPTION
2025 BILLING RATES
Principal
IX
Geotech. Eng.
VDI
Geotech. Eng. V
Hydrogeologist
IV
Geotech.
Eng. III
CAD
Contracts
Administrator
Administrative
Support
TOTAL
TOTAL
$345.00
$320.00
$215.00
$200.00
$160.00
$120.00
$175.00
$120.00
HOURS
AMOUNT
Project Management and Meetings
Project setup
2
1
2
5
$845
Project Meetings (2- 1-hour virtual meetings)
2
2
4
$1,070
Invoice Generation and Processing
6
6
12
$2,010
Geotechnical Task and Contract Management
12
12
$2,580
Geotechnical Field Investigation
Collect and review available geotechnical data
4
4
$860
Conduct utility locates (two site visits)
2
8
10
$1,710
Develop Health and Safety Plan
2
2
$430
Generate Geotechnical Subsurface Exploration Plan
2
4
2
8
$1,310
Develop traffic control plans and coordinate right-of-way permit applications
2
4
6
$1,070
Conduct Field Explorations (Sites 4 through 6, four (4) borings, two days)
2
24
26
$4,270
Generate Boring Logs and Assign Laboratory Testing
Geotechnical Engineering
Evaluate field and laboratory data
1 2
2
2
4
4
1
1 8
6
$1,710
$1,500
Generate seismic design parameters (IBC 2021)
2
4
6
$1,500
Evaluate seismic hazards (liquefaction, lateral spreading, settlement)
2
4
6
$1,070
Hydraulic conductivity analyses
2
2
4
8
$1,760
Earthwork recommendations and construction considerations
2
4
6
$1,500
HWA internal QA/QC
2
2
4
$1,330
Prepare draft geotechnical report (30% design)
3
4
12
2
21
$3,980
Prepare final geotechnical report
2
4
4
2
12
$2,380
Miscellaneous engineering support
i
1 2
1 4
1
1
1
1
1
i 6
$1,500
TOTAL LABOR CHARGES:
4 19 66 0 68 6 1 8
172
$34,385
LABORATORY TESTING SUMMARY:
Test
Est. No.
Tests
Unit
Cost
Total
Cost
Moisture Content w/Description
24
$30
$720
Percent Passing #200 Sieve
0
$115
$0
Grain Size Sieve Analysis -wet
12
$140
$1,680
Combined Grain Size & Hydrometer
0
$280
$0
Atterberg Limits
1 2
1 $265
$530
LABORATORY TESTING TOTAL:1 $2,930
PROJECT TOTALS AND SUMMARY:
Geotechnical Services $52,559
Site 2 Contingent Boring (Optional Task) $17,158
GRAND TOTAL: 1 $69,717
ESTIMATED DIRECT EXPENSES:
Mileage: 0.70/mi, 4 round trips at 30 miles/trip
$84
GPS Unit Rental, $75/day, 2 days
$150
Traffic Control Plans
$600
Laboratory Testing
$2,930
TOTAL DIRECT EXPENSES:
$3,764
ESTIMATED SUBCONSULTANT COSTS:
Private Utility Locate
$600
Traffic Control Subcontractor, 2 days
$4,000
Drilling Subcontractor, 4 borings, 2 days
$8,000
Technical Document Review, draft report
$500
Subconsultant Mark -Up (10%)
$1,310
TOTAL SUBCONSULTANT COSTS:
$14,410
TASK TOTALS AND SUMMARY:
Total Labor Cost
$34,385
Direct Expenses
$3,764
Subconsultant Costs
$14,410
TOTAL Geotechnical Services:
$52,559
2025-PO43 Cost Breakdown 2025 rates
Packet Pg. 253
8.10.a
Attachment 1: Project Cost Estimate
City of Edmonds Phase 6 & 7 Storm Utility Replacements, Optional Task GEOSCIENCES INC.
Edmonds, Washington U Q1
Prepared for BHC Consultants o6E/MWeE
Scope of Work
Optional Task: Site 2 contingent boring at 95th Place West. Refer to the project scope of work document.
ESTIMATED HWA LABOR:
HWA Ref: 2025-PO43-21
Date: 25-Feb-25 W
Prepared By: ALP V
d
O
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a
C
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E
d
V
WORK TASKS
DESCRIPTION
2025 BILLING RATES
Principal IX
Geotech. Eng.
VIII
Geotech. Eng. V
Hydrogeologist
IV
Geologist
III
CAD
Contracts
Administrator
Administrative
Support
TOTAL
TOTAL
$345.00
$320.00
$215.00
$200.00
$160.00
$120.00
$175.00
$120.00
HOURS
AMOUNT
Site 2 Contingent Boring
Additional Project Management
4
2
6
$1,100
Conduct Additional Utility Locating
4
4
$640
Plan and Coordinate Field Exploration
2
4
6
$1,070
Conduct one (1) geotechnical boring (1 day)
2
10
12
$2,030
Generate Boring Log and Assign Laboratory Testing
1
2
3
$535
Additional 14WA QA/QC
1
2
3
$745
Additional Reporting Time
i
1
1 2
1
1 6
1
1
1
i 9
1 $1,710
TOTAL LABOR CHARGES:
1 1 11 2 26 0 0 2
43
1 $7,830
LABORATORY TESTING SUMMARY:
Test
Est. No.
Tests
Unit
Cost
Total
Cost
Moisture Content w/Description
6
$30
$180
Grain Size Sieve Analysis -wet
3
$140
$420
Atterberg Limits
2
$265
$530
LABORATORY TESTING TOTAL: $1,130
PROJECT TOTALS AND SUMMARY:
Geotechnical Services $52,559
Site 2 Contingent Boring (Optional Task) $17,158
GRAND TOTAL: $69,717
ESTIMATED DIRECT EXPENSES:
Q
Mileage: 0.70/mi, 3 round trips at 30 miles/trip
$6 tq
GPS Unit Rental, $75/day, 1 day
$7 IL
Water Level Indicator: $30/day, 3 days
$ p
Laboratory Testing
$1,13 R
TOTAL DIRECT EXPENSES:
$1,26 C
L
ESTIMATED SUBCONSULTANT COSTS:
Qom,
Private Utility Locate
$60 Q
Traffic Control Subcontractor, one day
$2,00 �.,
Drilling Subcontractor, one boring
$4,00
4)
Subconsultant Mark -Up (10%)
$1,46
TOTAL SUBCONSULTANT COSTS:
$8,06 N
N
L
TASK TOTALS AND SUMMARY:
Total Labor Cost
$7 83 r
Direct Expenses
$1,26
Subconsultant Costs
$8,06
TOTAL PIT:
$17,15 t
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2025-PO43 Cost Breakdown 2025 rates
Packet Pg. 254
8.10.a
EXHIBIT B
Project Budget
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EXHIBIT B - BUDGET
8.10.a
City of Edmonds
Phase 6 Storm Utility Replacement
Project Budget
Date: March 3, 2025
Principal
Jordan Zier
Proj. Mgr
Kevin Aguilar
Proj. Engr.
Kranti Maturi
Proj. Engr.
Taylor Russell
CAD Lead
Svetlana Olsoe
CAD
Ted (Edward) Muench
Clerical
Sarah Fritchman
Acctg
Patty Coughlin
BHC
I
Subconsultants
I
Billing Rate
$270.90
$206.33
$233.10
$176.40
$193.73
$188.21
$173.25
$144.90
Hours
Labor
Expenses
Cost
DHA
HWA
APS
BHC Markup
Sub. Total
Total Budl
Task # Task Name
Hours
Hours
Hours
Hours
Hours
Hours
Hours
Hours
10 Project Management as AOL-
10.1 Project Work Plan
4.00
24.00
6.00
34.00
$7,075
$141
$7,216
$7,:
10.2 Contract Management
2.00
6.00
4.00
4.00
16.00
$3,052
$61
$3,113
$3,'
10.3 Invoicing & Status Reports
48.00
48.00
96.00
$16,859
$337
$17,196
$17,'
10.4 Team Coordination
12.00
24.00
20.00
16.00
8.00
80.00
$17,237
$345
$17,582
$17,11
10.5 City Coordination
12.00
24.00
36.00
$8,203
$164
$8,367
$8„
Subtotal
30.00
126.00
20.00
16.00
8.00
10.00
52.00
262.00
$52,425
$1,049
$53,474
$53,,
20 Utility Location Services, CCTV Services, and Pavement Cores
IF
20.1 Record Drawings
2.00
2.00
4.00
6.00
14.00
$2,624
$52
$2,676
$2,1
20.2 Locate Utilities
2.00
4.00
6.00
$1,345
$27
$1,372
$4,320
$432
$4,752
$6,'
20.3 CCTV Investigations
2.00
4.00
6.00
$1,345
$27
$1,372
$33,576
$3,358
$36,934
$38„
20.4 Pavement Cores
1.00
4.00
5.00
$1,139
$23
$1,161
$8,997
$900
$9,897
$11,1
20.5 Potholing Plan
1.00
2.00
3.00
$673
$13
$686
$1
Subtotal
8.00
16.00
4.00
6.00
34.00
$7,125
$143
$7,268
$46,893
$4,689
$51,582
$58,1
30 Field Surve Ony-
30.1 Field Survey
1.00
2.00
4.00
7.00
$1,447
$29
$1,476
$37,066
$3,707
$40,773
$42,:
30.2 Base -mapping
1.00
2.00
2.00
16.00
21.00
$4,071
$81
$4,153
Sublotall
2.00
4.00
6.00
16.00
28.00
$5,519
$110
$5,629
$37,066
$3,707
$40,773
$42,,
40 Preliminary Design -30%
40.1 30% Design Drawings
10.00
27.00
74.00
6.00
54.00
171.00
$32,736
$655
$33,391
$33,:
0.2 Coordinate with City
6.00
12.00
18.00
$4,035
$81
$4,116
$4,'
0.3 PreliminaryOPCC
2.00
6.00
20.00
4.00
5.00
37.00
$6,980
$140
$7,120
$7,'
0.4 Site Visits
3.00
6.00
6.00
1.00
16.00
$3,249
$65
$3,314
$3„
0.5 QA/QC Review
4.00
2.00
6.00
$1,496
$30
$1,526
$1,!
0.6 Mileage
$400
$400
$'
Subtotal
IL Final Desi nIL
4.00
23.00
51.00
100.00
10.00
IL
54.00
6.00
L
248.00
$48,4971
$1,370
$49,867
$49,1
50.1 Design Drawings
7.00
39.00
88.00
16.00
105.00
255.00
$48,920
$978
$49,899
$49,1
50.2 Specifications
2.00
12.00
24.00
16.00
54.00
$10,215
$204
$10,420
$10,1
50.3 OPCCs
2.00
8.00
16.00
26.00
$5,100
$102
$5,202
$5;.
50.4 QA/QC Review
12.00
12.00
24.00
$5,727
$115
$5,841
$5,1
50.5 Document Submittals
3.00
3.00
3.00
12.00
6.00
27.00
$5,198
$104
$5,301
$5„
50.6 Attend Meetings
6.00
6.00
6.00
3.00
21.00
$4,215
$84
$4,299
$4;.
50.7 Site Visits
6.00
12.00
12.00
30.00
$6,152
$123
$6,275
$6;.
50.8 Mileage
$400
$400
$
Subtotal
12.00
38.00
80.00
146.00
19.00
117.00
25.00
437.00
$85,526
$2,111
$87,637
$87,1
60 Geotechnical Engineering Services
60.1 Geotechnical Engineering
2.00
4.00
4.00
10.00
$2,051
$41
$2,092
$69,717
$6,972
$76,689
$78,
Subtotal
2.00
4.00
4.00
10.00
$2,051
$41
$2,092
69,717.0
$6,972
$76,689
70 Services DuringBiddingand Constru
70.1 Bid Period Services
1.00
2.00
4.00
4.00
2.00
13.00
$2,500
$50
$2,550
$2,!
70.2 Construction Meetings
4.00
4.00
4.00
12.00
$2,463
$49
$2,513
$2„
70.3 Assist withRFls
2.0
66.00
10.00
6.00
24.00
$4,615
$92
$4,707
$4,�
70.4 Assist with Change Orders
2.00
4.00
4.00
4.00
2.00
16.00
$3,172
$63
$3,235
$3;.
70.5 Construction Record Drawings
3.00
6.00
20.00
7.00
55.00
91.00
$17,253
$345
$17,598
$17,!
Subtotal
12.00
22.00
42.00
15.00
55.00
10.00
156.00
$30,003
$600
$30,603
$30,1
Mana ement Reserve Fund
Potholing
$20,000
$20,1
Desi n Mana ement Reserve
$60,000
$40,1
F999.2
Subtotal
$80,000
$60,1
l Budget
46.00
211.00
197.00
312.00
58.00
242.00
57.00
52.00
1,175.00
231,147.00
$5,423
$316,570
$37,066
$69,717
$46,893
$15,368
$169,044
$461;
Packet Pg. 256
City of Edmonds
8.10.b
PHASE 6 (2026)/ 7
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Packet Pg. 257
8.11
City Council Agenda Item
Meeting Date: 03/25/2025
Approval of Supplemental PSA for Phase 16 Waterline Replacement Project
Staff Lead: Rob English
Department: Engineering
Preparer: Emiko Rodarte
Background/History
On January 9, 2024 this agreement was presented at the Parks and Public Works Committee and was
fowarded to the consent agenda for approval.
On January 16, 2024 this item was approved on consent by City Council.
On March 18, 2025 the supplemental agreement was presented to the Council Committee B and was
fowarded to the consent agenda for approval.
Staff Recommendation
Approve supplemental agreement.
Narrative
The City issued a Request for Qualifications (RFQ) in October 2023 to hire a consultant to provide design
engineering services for the Phase 15 and 16 Waterline Replacement Projects. The City received
statements of qualifications from five (5) engineering firms and the selection committee selected Kimley
Horn to provide design engineering services for the Phase 15 and 16 Waterline Replacement Projects.
On January 16, 2024 Council approved the professional services agreement for design engineering
services with Kimley Horn for the Phase 15 Waterline Replacement Projects.
In addition, as part of the original Phase 15 work, a waterline site evaluation and preliminary alignment
determination was included in the scope and fee for the Phase 16 sites. This aided in finalizing the
alignments of these waterlines that will be replaced as part of the Phase 16 Waterline Replacement
Project. This is needed because the Phase 16 sites required additional time for coordination and
permitting with WSDOT and also required coordination with private property owners.
A supplemental agreement with a fee of $397,100 has been negotiated for projects planned to be
constructed in 2026 as part of the Phase 16 scope of work. As a result of this supplemental agreement,
the total contract amount will be increased to $930,200. This contract will be funded by the Water
Utility Fund.
The Phase 16 Waterline Replacement Projects will upgrade/replace portions of the City's potable water
network by replacing a total of approximately 4,800 linear feet of existing waterlines and associated
appurtenances at various locations within the City.
Packet Pg. 258
8.11
The selection of the sites was be determined using the data supplied in the 2017 Comprehensive Water
System Plan dated June 2017, coordinating with upcoming road, sanitary sewer, and storm drain
projects, and input from Public Works maintenance staff. Replacements focus on improving fire flow at
various locations in the city, replacing mains that are past their life cycle and are requiring additional
maintenance.
Attachments:
Attachment 1 - supplement
Attachment 2 - vicinity map
Packet Pg. 259
of ED,V 8.11.a
CITY OF EDMONDS MIKE ROSEN
121 5T" AVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - WWW.EDMONDSWA.GOV MAYOR
PUBLIC WORKS DEPARTMENT I ENGINEERING DIVISION
SUPPLEMENTAL AGREEMENT 1 TO
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City," and
Kimley Horn and Associates, Inc., hereinafter referred to as the "Consultant," entered into an
underlying agreement for design, engineering and consulting services with respect to a project
known as Phase 15 and Phase 16 Waterline Replacement project, dated January 18, 2024
("Underlying Agreement"); and
WHEREAS, Section 12 of the Underlying Agreement authorizes changes in the Scope of
Work when approved in advance in a writing signed by both parties; and
WHEREAS, additional tasks to the original Scope of Work have been identified with
regard to providing design engineering services;
NOW THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and
between the parties thereto as follows:
1. The Underlying Agreement of January 18, 2024 between the parties, incorporated
by this reference as fully as if herein set forth, is amended in, but only in, the following respects:
1.1 Scope of Work. The Scope of Work set forth in the Underlying Agreement
is hereby amended to include the additional services and material necessary to accomplish the
stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if
herein set forth.
1.2 The $533,100.00 amount set forth in paragraph 2A of the Underlying
Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an
additional not to exceed amount of $397,100.00 for the additional scope of work identified in
Exhibit A to this Supplemental Agreement 1. As a result of this Supplemental Agreement 1, the
total contract amount is increased to a new total not -to -exceed amount of $930,200.00
($533,100.00 plus $397,100.00).
1.3 Exhibit B to the Underlying Agreement consisting of the rate and cost
reimbursement schedule is hereby amended to include the form set forth on the attached Exhibit
B to this Supplemental Agreement 1, incorporated by this reference as fully as if herein set forth.
E24JA.Kimley-Horn Supp 1 Packet Pg. 260
8.11.a
2. In all other respects, the Underlying Agreement between the parties shall remain in
full force and effect, amended as set forth in this Supplemental Agreement 1 but only as set forth
herein.
DONE this day of , 2025.
CITY OF EDMONDS KIMLEY-HORN AND ASSOCIATES, INC.
Mike Rosen, Mayor Glenn A. Gary, Senior Vice President
ATTEST/AUTHENTICATE:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
E24JA.Kimley-Horn Supp 1 Packet Pg. 261
8.11.a
STATE OF WASHINGTON)
)ss
COUNTY OF )
On this day of , 2025, before me, the under -signed, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally appeared
Glenn A. Gary, to me known to be the Senior Vice President of Kimley Horn and Associates, Inc.,
the corporation that executed the foregoing instrument, and acknowledged the said instrument to
be the free and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and that the
seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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BACKGROUND
Exhibit A
Based on discussions with City of Edmonds staff (the Client), we understand that The Client wishes to
complete final design on the Phase 16 Waterline Replacement project totaling approximately 4,800 LF,
including preparing Bid -Ready construction documents. The project limits associated with this contract
include the following sites depicted on the maps and table included in Exhibit C:
Sea Lawn Sites — 2,940 LF
Downtown Sites — 1,810 LF
The scope of services consists of the following tasks and submittal stages:
• Task 100 —
Project Management and Coordination
• Task 200 —
Environmental Permitting Services
• Task 300 —
Subsurface Utility Exploration
• Task 400 —
NOT USED
• Task 500 —
Geotechnical Engineering Services
• Task 600 —
Final Design Services
• Task 700 —
Community Engagement Services
• Task 800 —
Bidding and Record Drawings
• Task 900 —
Management Reserve
SCOPE OF SERVICES
The scope of services includes the following:
TASK 100. Project Management and Coordination
Kimley-Horn will provide project management throughout the project duration, which includes:
• Conduct kickoff meeting with City of Edmonds and issue minutes
• Monthly invoicing with status report including summary of activities completed under each task
and anticipated deliverables for the next month, any issues encountered and actions taken for
resolution, potential schedule and fee impacts, and/or issues requiring the City's direction.
• Coordination with the City of Edmonds (up to 3 review meetings with the City including issuing
meeting minutes and anticipated email/phone coordination every 2 weeks)
• Internal project meetings
• Coordination with subconsultants
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TASK 200. Environmental Permitting Services
Page 2
GeoEngineers understands the City wishes to advance design and permitting of proposed water main
replacement within the Sea -Lawn Terrace Subdivisions within the city limits of Edmonds, Washington.
Most improvements will be completed in trenches within the existing developed roadway. The proposed
water main improvements will need to cross Outfall Creek, which is located in a culvert at 171st Street
SW, which is anticipated to be accomplished using open cut construction methods to place the new
water line above the existing 24-inch concrete culvert.
The Phase 16 improvement locations were identified in the request for qualifications (RFQ) document
prepared by the City and include the following streets within the Sea Lawn Terrace Subdivisions: Sea
Lawn Place, Sea Lawn Drive, 171st Street SW and 76th Avenue. Based on communication with the
City, we understand that the City requires permitting documentation only for the location where the
proposed system crosses Outfall Creek.
Based on GeoEngineers' understanding of the project, GeoEngineers anticipates the following
environmental permits will be required for the project:
• State Environmental Policy Act (SEPA) Determination (City)
• Hydraulic Project Approval (HPA) permit (Washington Department of Fish and Wildlife
[WDFW])
Based on communication with the City, GeoEngineers understands that Critical Areas review is not
required for utility work within the developed right-of-way.
Task 201. Environmental Permitting Services
Environmental permitting support for the project to successfully obtain these environmental permits
includes the following:
• Complete a site visit to review and document environmental conditions in the vicinity of the
proposed crossing.
• Complete desktop research to identify relevant stream parameters for inclusion in permit
application materials.
• Prepare a SEPA checklist based on the 60 percent design.
• Act as authorized agent on behalf of the City and develop and submit an application for WDFW
HPA review using WDFW's online application system.
Assumptions:
• There will be no in -water work; the stream is conveyed in a pipe across the roadway, which will
not be replaced as part of this project. Therefore, the water line crossing of the creek will not
impact the bed or bank of the stream.
• A Critical Areas Study is not required for the proposed work.
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• SEPA review will focus on the proposed stream crossing only. The SEPA Checklist will not
address other system improvements beyond the stream crossing itself. SEPA Checklist will be
submitted once as a Word document for City use; revision and responses to City comments
are not included.
• Survey of the ordinary high water mark (OHWM) is not included.
• Kimley-Horn will provide survey and design information needed for inclusion in the SEPA
checklist and other permit applications.
• The City will act as SEPA applicant and/or SEPA lead.
• GeoEngineers, Inc. (GeoEngineers) will act as the authorized agent on behalf of the City for
HPA application. The City will need to furnish landowner authorizations for any work outside of
the road ROW. Revision of HPA application materials and responses to WDFW comments are
not included.
• A Critical Areas Study is not included.
• No meetings are proposed.
• Anticipated design phase schedule duration is 6 months.
Deliverables:
• SEPA Checklist
• Submittal of online HPA application and provide receipts of submittal to design team
Task 202. Culvert Replacement Assessment (Allowance
This allowance task, if authorized in writing, is to provide a preliminary simplified assessment of culvert
elevation parameters that would be anticipated in the event of an eventual future replacement of the
existing 24-inch concrete pipe culvert crossing of Outfall Creek. The purpose of this task is to assist the
City and design team with decision -making processes relative to the proposed water line crossing of
the Outfall Creek culvert, such as whether the water line as currently proposed is compatible with a
likely replacement culvert configuration, would have to be modified or replaced in the future in the event
of culvert replacement, or should be redesigned at this time to be compatible with a future culvert
replacement.
To complete this task GeoEngineers will:
• Review the WDFW Culvert Assessment Database and summarize fish passage parameters as
assessed by WDFW at this site.
• Visually observe the existing culvert outlet to identify if the outlet is perched above the
streambed and, if so, measure the approximate culvert outlet height above the stream bed.
• Estimate the anticipated culvert bottom elevation at the crossing site based on the existing
culvert inlet and outlet elevations, downstream bed elevation relative to the outlet, and
assumed streambed design and scour parameters.
• Estimate the anticipated culvert top elevation based on flood clearance requirements and
assumed water depths.
• Provide the results of this simplified assessment via email.
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Assumptions:
• This simplified assessment will be based on limited information as described above and will
not include development of a stream longitudinal profile, detailed field assessment or analysis.
Consequently, the results will be approximate and preliminary in nature as an early planning
tool, not intended for design advancement. In particular, without information regarding the
stream equilibrium slope that would be derived from a longitudinal profile, it is not possible to
accurately assess whether stream regrading upstream or downstream would be necessary to
meet fish passage design standards, which would affect the elevation of the stream bed
through the crossing and, therefore, culvert bottom and top elevations.
• The assessment will be based on survey elevation data available from the existing basemap.
Stream channel profile or cross section survey is not included or proposed.
• Assumptions regarding streambed design, scour and flood elevation clearances will be based
on the current design standards for fish passage culverts, which are the 2013 Water Crossing
Design Guidelines Manual. These design standards may be subject to future revision by
WDFW. Hydrologic and hydraulic models are not included; water surface elevations at the 100-
year flood flow will be assumed based on typical streams of similar size.
• Scour analysis is not included.
• Replacement culvert is assumed to be a 3- or 4-sided concrete box culvert.
Deliverables:
• Email transmittal of assessment results in tabular format
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TASK 300. Subsurface Utility Exploration
Page 5
Applied Professional Services, Inc. (APS), as a subconsultant to Kimley-Horn, will utilize their Air
Vacuum Excavation System to verify utilities at selected test -hole locations to verify depth and location
determined by Kimley-Horn. APS' services shall be performed as outlined below:
• APS, Inc. shall air vacuum excavate approximately (8) test -holes on existing City -owned
underground utilities.
• If a test -hole falls in the hard surface APS, Inc. shall jackhammer the existing asphalt or
concrete.
• APS, Inc. shall backfill all test -holes with materials approved by the City of Edmonds.
• Collect utility and test -hole data, and photograph all found utilities.
Assumptions:
• No permit fees are included. APS will provide permit materials to the City of Edmonds via
Kimley-Horn for the City to submit the permit application.
• Scope assumes that the utility will be between 0' and 10' in depth.
• CDF backfill and permanent asphalt repair are excluded from this scope. If the local jurisdiction
requires CDF backfill and/or permanent asphalt repair additional fees will be required.
• This estimate is based on design engineering rates in which case prevailing wages do not
apply.
• Restoration is assumed at this time to be 5/8" crushed rock backfill and a quick set non -shrink
grout.
• Grind and overlay of the existing roadway is not covered in this scope. Should the local
jurisdiction require additional restoration, other than what is included in the scope, then
additional fees will be required.
• All bonding and/or ROE will be obtained prior to APS arriving on site.
Deliverables:
• Test -hole data sheets, which include Top, Bottom, Width, Diameter and Direction of the utility.
• Excel spread sheet containing all test -hole data for the project.
• Google Earth RM map with interactive link accompanied with an SHP File.
• Photo of all Found Utilities.
• One and a quarter inch zinc washer left at grade where utility was found with measurements
stamped into it.
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TASK 500. Geotechnical Engineering Services
Page 6
This scope will supplement the previous Phase 15 and 16 geotechnical investigation conducted by
HWA, by drilling four additional geotechnical borings within the Sea Lawn Site area to gather additional
soil and groundwater information. As requested by the City, two borings are proposed along 76th
Avenue W. From information provided by Kimley Horn, HWA understands that 76th Avenue W may
have been a logging road in the past, and could potentially have contaminated soil, buried construction
debris or railroad ties, or contaminated groundwater. Additionally, two borings are proposed along 171 st
Street SW in the western block of the Sea Lawn Site area to support the proposed horizontal direction
drilling (HDD) of the waterline under the existing landscaping on the north side of the road.
HWA's scope of work will be to perform four additional geotechnical borings to provide soil and
groundwater information to support pipeline installation. Logs of these geotechnical borings will be
provided in an addendum to the Phase 15 and Phase 16 geotechnical report. HWA's services will
consist of the following subtasks:
• Plan and Prepare Exploration Program for Borings: HWA will plan and coordinate the field
exploration program for this project task. A work plan to perform four geotechnical borings
along the area of alignment of further subsurface investigation interest will be prepared and
submitted to the City for approval. Depths of boreholes will be about 20-25 feet.
• Obtain City of Edmonds Street Use Permit: HWA will work with the City of Edmonds to
generate appropriate traffic control plans for the proposed drilling. Borings will be performed
within side parking areas or road shoulders when possible. However, HWA assumes that
subsurface utilities and overhead power lines may require HWA to drill within the roadway travel
lanes. HWA anticipates traffic control plans, requiring temporary lane closures with flaggers,
will be adequate for this project. HWA assumes that all required street use permits will be
provided by the City at no cost to HWA. HWA will coordinate with a flagging subcontractor to
complete this phase of work where necessary.
• Health and Safety Plan (HASP): Prior to the beginning of the field investigation, HWA will
prepare a site -specific HASP for HWA internal use only. The HASP will be tailored to address
specific site health and safety concerns and all field activities will be conducted in accordance
with the HASP policies to ensure the health and physical safety of HWA staff working in the
field.
• Conduct Utility Locates: HWA will conduct a site reconnaissance to mark the locations of the
proposed explorations, along with evaluation of site access considerations. HWA will arrange
for utility locations using the Utility Notification Center. In addition, a private utility locator will
also be utilized (as necessary).
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• Conduct Geotechnical Borings: HWA proposes to drill four additional borings along the
project alignment. Standard Penetration Test (SPT) samples will be taken at 2-1/2 to 5-foot
intervals throughout each boring. All borings will be monitored and logged under full-time
observation of an HWA representative. The borings will be drilled by a licensed driller under
subcontract to HWA. Where borings are to be drilled through existing pavement, each boring
will be drilled through an 8-12-inch diameter hole through the pavement. The pavement at each
boring location will be repaired with fast setting non -shrink grout such as Blue -Line Non -Shrink
grout, or equivalent.
• Environmental Sampling: From information provided by Kimley Horn, HWA understands that
due to the potential past use of 76th Avenue W as a logging road, contaminated soil,
groundwater, or buried construction debris or railroad ties could be present. Therefore, the City
of Edmonds has requested environmental sampling of the geotechnical borings in the 76th
Avenue W area to assess the potential presence of contamination in the areas investigated.
During drilling of all the geotechnical borings, soils will be field screened for organic vapors by
headspace analysis using a photoionization detector (PID), as well as field screening via a
water sheen test and visual and olfactory methods (i.e., stained or discolored soils and/or
adverse odors). HWA will collect at least one environmental soil sample and one
reconnaissance groundwater sample from each of the borings advanced in the 76th Avenue
W portion of the project. If suspect soils are encountered in the two geotechnical borings
advanced along 171st Street SW, environmental soil samples will also be collected from the
suspect locations. All environmental soil samples will be collected following HWA and
regulatory agency standard operating procedures. For the two borings conducted along 76th
Avenue West, soils with the highest level of organic vapors and/or most discernible
visual/olfactory contamination will be selected for chemical analysis. If no field indications of
contamination are identified, the soil samples will be collected from the sample interval where
the soil/groundwater interface is observed, and/or within estimated project excavation depths.
• Environmental Laboratory Testing: All soil and groundwater samples collected will be
submitted to an Ecology -accredited, third -party analytical laboratory (OnSite Environmental of
Redmond, Washington). Field staff will deliver samples to the analytical laboratory within 48
hours of sampling. HWA will employ full chain -of -custody procedures to allow tracking and
handling of the samples. At least one soil sample and one groundwater (if encountered) sample
from each of the 76th Avenue W borings will be selected for chemical laboratory analysis. Soil
and groundwater samples selected for chemical laboratory analysis will be analyzed for one or
more of the following:
o Petroleum hydrocarbons — gasoline via Ecology test method NWTPH-Gx,
o Petroleum hydrocarbons — diesel, oil via Ecology test method NWTPH-Dx,
o Benzene, toluene, ethylbenzene, and xylenes (BTEX) via test method EPA 8021 B,
o Priority pollutant metals (Ag, As, Be, Cd, Cr, Cu, Hg, Ni, Pb Sb, Se, TI, & Zn) via test
methods EPA 6010D/6020B/200.7/200.8/245.1/7470A/7471 B,
o Creosote compounds (polycyclic aromatic hydrocarbons (PAHs), pentachlorophenol
(PCP), and Creosols) using EPA test method 8270E/SIM, and
o Toxicity Characteristic Leaching Procedure (TCLP) via EPA test method EPA
1211 /6010D (soil only, if deemed necessary).
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Samples will be submitted for standard laboratory turnaround time, which is approximately 7 to
10 business days. Follow-up analyses, based on initial analytical results (i.e., TCLP follow-up
analysis) may result in a total standard turnaround time of up to 3 weeks.
HWA has not completed any environmental investigations or file review of the project area, and
has limited information regarding historical uses, potential contaminants of concern, or
locations of interest at properties adjacent to the project area. The above listed chemical
laboratory analysis is based on information provided to HWA from Kimley Horn, and general
disposal facility requirements, which may vary based on the disposal facility.
• Investigation Derived Waste (IDW): All soil cuttings, purged groundwater (if encountered),
and decontamination water from the two 76th Avenue W geotechnical borings will be placed in
steel, 55-gallon drums. These IDW drums will be stored at the project area, or a location
provided by the City that is within two miles of the project area, pending chemical laboratory
analysis required for disposal. Once laboratory results for the environmental samples are
obtained, HWA will coordinate the disposal of drummed IDW utilizing a waste disposal
subcontractor. Waste profile documentation required for disposal of the IDW will need to be
signed by a City representative. Disposal of the IDW drums can require up to eight weeks to
accomplish.
• Generate Boring Logs: Geotechnical samples retrieved from the borings will be sealed in
plastic bags and taken to HWA's Bothell, Washington laboratory for further examination and
testing. Soil and groundwater information will be presented in summary boring logs that will be
generated upon completion of our exploration program.
• Quality Assurance/Quality Control: HWA will have all exploration data and
recommendations reviewed by a senior engineer prior to distribution to the design team or the
City.
• Geotechnical Engineering Analysis: HWA will conduct geotechnical engineering analysis
associated with the proposed water lines. This will include additional standard utility trenching
recommendations and trenchless recommendations for the Sea Lawn area.
• Environmental Analyses: HWA will include environmental findings and recommendations in
the geotechnical report addendum that presents the results of the environmental sampling of
the geotechnical borings in the 76th Avenue W portion of the project. The environmental
findings will focus on identifying if contamination is present at the locations of the project area
that are sampled and will not be considered representative of the entire project area.
• Draft and Final Geotechnical Report Addendum: HWA will prepare draft and final
geotechnical report addendums presenting the results of our additional study. HWA's report
addendum will include boring logs, geotechnical and environmental lab testing results, an
updated site and exploration plan, and supplemental geotechnical and environmental (as
deemed necessary) recommendations regarding the proposed waterline construction in the
Sea Lawn Site area.
• Project and Contract Management: HWA will prepare monthly invoices, and progress reports
if required. HWA will correspond with Kimley Horn / City of Edmonds in the form of emails, and
telephone calls, as necessary. HWA will provide project management for the geotechnical
engineering subtasks, and HWA will coordinate with and manage all of HWA's subcontractors.
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Project Specification Assistance: HWA will provide assistance to Kimley Horn for
specification development to deal with the handling and disposal for contaminated soil that is
anticipated to be encountered during trenching activities on 76th Avenue W.
Assumptions:
The following assumptions were made as part of the development of the proposal for this phase:
• All required exploration permits will be provided to HWA by the City of Edmonds at no cost to
HWA.
• HWA will apply for the necessary ROW use permits (including up to one (1) traffic control plan
revision).
• HWA will contract with a subcontractor to perform the borings. The borings will be conducted
during workday hours (8AM to 5PM) with no work hour restrictions.
• Based on the information provided by Kimley Horn regarding the 76th Avenue W portion
alignment, the potential exists for encountering contaminated soil in up to two of our geotechnical
borings. However, if suspect soils are encountered in either of the two other geotechnical borings
on the 171s' Street SW portion of the project, soil samples will be collected from the suspect
borings. No groundwater samples would be collected from suspect borings on the 171st Street
SW portion of the project area. No environmental file review of the project area will be conducted
as part of the investigation. Environmental laboratory testing is based on information provided to
HWA by Kimley Horn and general disposal facility requirements, which may vary based on the
disposal facility.
• HWA's environmental scope only includes sampling of the 76th Avenue W geotechnical borings or
if suspect conditions are encountered in the other two geotechnical borings. The geotechnical
explorations proposed herein will not be used to assess site environmental conditions of the
entire project area (i.e., no environmental assessment of areas not sampled). Experience has
shown that subsurface soil and groundwater conditions can vary significantly over small
distances, and it is possible that other subsurface conditions and/or contamination may exist in
areas that were not investigated. If contamination is discovered, it is likely that the data will not be
sufficient for delineating the vertical and/or lateral extent of contamination, assessing the
environmental condition of the project area in general, or to provide a cost estimate for soil and/or
groundwater disposal during construction.
• Drilling spoils and related debris from the geotechnical borings within the 171s' Street SW will be
drummed on site and transported off site for disposal by the drilling subcontractor unless suspect
environmental conditions are encountered in these borings. All potentially contaminated IDW will
be drummed and temporarily stored at the project area, or at a location provided by the City that
is within 2 miles of the project area, until disposal of the IDW is approved and drums are removed
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for disposal (generally up to 8 weeks). Waste profile paperwork for disposal of IDW will be signed
by a representative of the City. HWA does not sign waste profile documentation. Estimated
subcontractor effort and IDW disposal costs are for non -hazardous wastes. If analytical results
indicate hazardous wastes are present, IDW disposal may require disposal as a hazardous waste
at a Subtitle C landfill which could incur additional labor, time, and subcontracting costs.
Additionally, estimated costs are based on IDW disposal for the two geotechnical borings in the
761h Avenue W portion of the project (i.e., two geotechnical borings). If suspect conditions are
encountered in the other two geotechnical borings, additional labor, time, and subcontracting
costs may be required.
• All geotechnical borings with diameters less than 12-inches, drilled through existing pavement,
will be patched with fast setting non -shrink grout.
• Environmental groundwater samples will be collected from temporary wells only. No additional
permanent groundwater monitoring wells will be installed as part of this task.
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TASK 600. Final Design Services
Page 11
Kimley-Horn will prepare Final Design documents. Efforts involved in these tasks will include the
following:
• Provide Construction Plans including the following sheets. It is anticipated the final Bid -Ready
Construction Plan Set will contain up to 50 sheets for the Sea Lawn and Downtown sites:
o Cover
o General Notes, Abbreviations and Legend
o Horizontal Control and Sheet Layout
o Existing Conditions and TESC
o Water Main Plan and Profile Sheets
o Road Restoration Plans
o Water Standard Details
o Water Main Connection Details
o Roadway Details
o Traffic Control Plan for Downtown Sites
• Provide Project Contract Documents Manual based on WSDOT Standard Specifications for
Municipal Construction incorporating City -provided front end contractual specifications.
Kimley-Horn will work with the City to resolve relevant conflicts with the City -provided front
end specifications/General Conditions and project specific Special Provisions.
• Provide Engineer's Opinion of Probable Construction Costs and Bid Schedule. Kimley-Horn
will work with the City during the design process to determine preferred bid items and units.
• Incorporate any Phase 15 sites that were not constructed in 2025 into Bid -Ready
Construction Documents.
• Provide Design Memo outlining assumptions and questions to be discussed at each design
submittal stage.
• Quality Assurance/Quality Control (QA/QC) and constructability review
Deliverables:
60%/90% Design submittals — PDFs and ACAD base file of Plans, Specifications, and Engineer's
Opinion of Probable Construction Cost. Word document of Design Memo, Excel File of EOPCC
including quantity take offs, Principal signed QC statement confirming review and approval of
deliverables.
Bid -Ready PS&E — PDFs and ACAD base file of Plans, Specifications, and Engineer's Opinion of
Probable Construction Costs, ACAD base file, Word Documents of Specifications and Excel file of
EOPCC including quantity take offs, Principal signed QC statement confirming review and approval of
deliverables.
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TASK 700. Community Engagement Services
Page 12
Kimley-Horn will provide up to 132 hours of community engagement services as requested by the City.
Anticipated tasks are scheduled to occur April 2025 — April 2026 as outlined below:
Community Engagement project management: Internal and external coordination
o Attend up to 3 coordination meetings with City of Edmonds
o Attend up to 3 internal coordination meetings
Stakeholder Meetings: Schedule and facilitate one-on-one meetings with property
owners/stakeholders as needed to perform the tasks below:
o Stakeholder research
o Coordination with Washington State Ferries for lane closures in Sunset Avenue S
o Outreach to residents to obtain up to 10 signed right -of -entry forms
o Educate about the purpose of the project
o Inform stakeholders about upcoming construction impacts
Updates: Coordinate with stakeholders to answer project specific questions
o Email
o Phone
• Documentation: Prepare documentation of outreach efforts, inquiries and feedback
TASK 800. Bidding and Record Drawings
Kimley-Horn will assist the City with bidding by answering bidder questions and issuing addenda as
necessary. The budget for this task assumes up to two (2) addenda issued. Kimley-Horn will also
prepare project Record Drawings.
Assumptions:
The City will advertise the project for bid, upload bid -ready documents to bidding websites, conduct the
bid opening and prepare the bid tabulation. Kimley-Horn will not charge for work to prepare addenda if
needed to correct or verify errors or omissions in the final plans and specifications.
The City will provide inspector and contractor redlines for Kimley-Horn's use to prepare the project
Record Drawings.
Deliverables:
Addenda in PDF, Record Drawings in PDF and ACAD base file
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TASK 900. Management Reserve
Page 13
A management reserve of approximately 10% of Kimley-Horn fees is included to allow for additional
services not included in this scope of work that may arise over the course of the project. The
management reserve tasks are not to be used unless authorized by the City in writing.
SCHEDULE
Below is an approximate schedule for the services included in this contract:
Notice to Proceed
March 2025
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Community Engagement
April 2025 — April 2026
Kickoff Meeting
March 2025
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Site Walk -Through
April 2025
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60% Design
March — June 2025Cn
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SEPA Checklist Submittal
July 2025
City Review
July 2025
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Design Potholing (if Required)
August 2025
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90% Design
August — October 2025
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Environmental Permitting (HPA) Submittal
October 2025
0
City Review
November 2025
HPA Approved
January 2026
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Bid -Ready PS&E
December 2025 — January 2026
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Bid Advertisement
February 2026
Bid Opening
March 2026
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IIIBiel AMIM/_1Zvi
Page 14
Kimley-Horn will perform the services in Tasks 100, and 600 — 900 on a labor fee plus expense basis
with the maximum labor fee shown below. Kimley-Horn rates in Exhibit B apply to this contract and are
adjusted on an annual basis.
Kimley-Horn will not exceed the total maximum labor fee shown without authorization from the Client.
Labor fee will be billed on an hourly basis according to our then -current rates. As to these tasks, direct
reimbursable expenses such as express delivery services, fees, and other direct expenses will be billed
at 1.10 times cost. Administrative time related to the project may be billed hourly. All permitting,
application, and similar project fees will be paid directly by the Client. Should the Client request Kimley-
Horn to advance any such project fees on the Client's behalf, an invoice for such fees, with a ten percent
(10%) markup, will be immediately issued to and paid by the Client.
TASK 100. Project Management and Coordination
TASK 600. Final Design Services
TASK 700. Community Engagement Services
TASK 800. Bidding and Record Drawings
Kimley-Horn Labor Fee
TASK 200. GeoEngineers — Environmental Permitting Services Subconsultant Fee
TASK 300 APS — Subsurface Utility Exploration Subconsultant Fee
TASK 500. HWA — Geotechnical Engineering Services Fee
Outside Services Fee
TASK 900. Management Reserve (Kimley-Horn Allowance)
Expenses
Management Reserve/Allowances*
$43,400
$177,900
$30,400
$8,200
$259,900
$8,200
$28,100
$66,700
$103,000
$30,600
$30,600
$3,600
TOTAL: $397,100
*The management reserve/allowance tasks are not to be used unless authorized by the City in writing
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Page 15
Any other services, including but not limited to the following, are not included in this Agreement but
can be added through a contract modification.
• Shoring design
• Bypass design
• Cathodic protection design
• Record of Survey services
• Structural engineering
• Traffic Control Plans for the Sea Lawn site are not anticipated and, therefore, not included.
Traffic Control Plans will be prepared for the Downtown site.
• Permitting for construction of water main
• Construction administration and/or observation services
• Construction funding applications
• Clean Air permitting
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Exhibit B - Cost Proposal Summary
City of Edmonds Phase 16 Waterline
Replacement
March 7, 2025
(Costs Rounded to the Nearest $1.00)
DIRECT LABOR
Estimated
Hourly
Labor
Classification
Hours
Rate
Costs
Principal/Sr. PM
166
$285.00
$
47,310
Sr. Professional
222
$270.00
$
59,940
Professional
210
$230.00
$
48,300
Analyst
486
$200.00
$
97,200
Admin Support 1
28
$175.00
$
4,900
Admin Support 11
16
$135.00
$
2,160
SUBTOTAL KIMLEY-HORN LABOR
1,128
Subtotal Labor
$
259,900
MANAGEMENT RESERVE KIMLEY-HORN LABOR
132
Reserve Labor
$
30,600
TOTAL KIMLEY-HORN LABOR
1,260
Total Labor
$
290,500
DIRECT EXPENSES
TOTAL DIRECT EXPENSES
$
3,600
OUTSIDE SERVICES (includes 10% markup)
Environmental Permitting (GeoEngineers)
$
8,200
Subsurface Utility Exploration (APS)
$
28,100
Geotechnical (HWA)
$
66,700
TOTAL OUTSIDE SERVICES
$
103,000
Total Direct Labor
$
290,500
Total Direct Expenses
$
3,600
Total Outside Services
$
103,000
TOTAL BASE COST (NOT TO EXCEED)
$
397,100
Additional Services Direct Labor
N/A
Additional Services Outside Services
N/A
TOTAL ADDITIONAL SERVICES COST (NTE)
$
0
TOTAL PROPOSAL (NTE)
$
397,100
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8.11.a
Exhibit B - Derivation of Hours
City of Edmonds Phase 16 Waterline Replacement
March 7. 2025
Task
Description
Principal /
Sr. PM
Sr.
Professional
Professional
Analyst
Admin
Support I
Admin
Support II
Total hire
Task 100 - Project Management and Coordination
101
Kickoff Meeting
2
4
6
102
Coordination with City
24
24
103
Internal Project Meetings, Team Management and Scheduling
24
12
12
48
104
Bud et Control and Invoicin
18
24
42
105
Coordination with Subconsultants
8
16
24
106
Review Meetings with City 3 meetings up to 2 hrs each and issue minutes
10
12
22
0
Task 100 Totals
86
44
12
0
24
0
166
Task 200 - Environmental Permitting Services
201 1 GeoEn ineers - see outside services costs
0
Task 200 Totals
0
0
0
0
0
0
0
Task 300 - Subsurface Utility Exploration
301 !Applied Professional Services (APS) - see outside services costs
0
Task 300 Totals
0
0
0
0
0
0
0
Task 400 - Survey Services - NOT USED
401 Duane Hartman & Associates, Inc (DHA) -NOT USED
0
Task 400 Totals
0
0
0
0
0
0
0
Task 500 - Geotechnical Engineering Services
501 !HWA Geosciences (HWA) -see outside services costs
0
Task 500 Totals
0
0
0
0
0
0
0
Task 600 - Final Design Services - Phase 16 Sites (incorporating PH 15 sites as needed)
601
60%Design Plans
8
24
48
180
260
602
Site visit to review 60% plans, verify site conditions
4
4
8
603
60% Projects ecifications
2
16
8
8
34
604
60% Engineers Opinion of Probable Construction Cost
4
8
16
28
605
60% Design Memo
2
2
4
606
CA/QC 60% Design
16
16
607
90% Design Plans
6
26
32
140
204
608
90% Project Specifications
2
12
8
4
26
609
90% Engineer's Opinion of Probable Construction Cost
2
6
12
20
610
90% Design Memo
2
2
4
611
Traffic Control Plans
32
32
612
QA/QC 90% Design
16
16
613
Bid -Read Design Plans
4
8
20
60
92
614
Bid -Read Project Specifications
2
8
8
4
22
615
Bid -Ready Engineer's Opinion of Probable Construction Cost
2
4
8
14
616
QA/QC Bid -Ready Design
16
16
0
Task 600 Totals
80
110
174
416
0
16
796
Task 700 - Community Engagement Services
701
En a ement Management
8
2
10
702
Stakeholder Meetings
40
24
4
68
703
Updates
8
24
32
704
Documentation
2
20
22
0
Task 700 Totals
0
58
0
70
4
0
132
Task 800 - Bidding and Record Drawings
801
Answer Bidder Questions
4
4
802
Issue u to two 2 Addenda
4
8
12
803
Prepare Record Drawings based on Inspector/Contractor Provided Redline:
2
16
18
0
Task 800 Totals
0
10
24
0
0
0
34
SUBTOTAL W10 MANAGEMENT RESERVE
166
222
210
486
28
16
1128
Task 900 - Management Reserve (Allowance)
901
Additional Items of Requested Work Not Included in Other Tasks
8
32
44
48
132
Task 900 Totals
8
1 32
44
48
0
1 0
132
TOTALS1
174
1 254
254
534
28
1 16
1260
Principal / Sr. professional Analyst Admin Support Admin Support
Classification Sr. PM Professional 1 II
$ 285.00 $ 270.00 $ 230.00 $ 200.00 $ 175.00 $ 135.00
Rate
$1,650.00
$6,840.00
$12,840.00
$9,330.00
$6,600.00
$6,090.00
$0.00
$43,400.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$55,800.00
$2,220.00
$7,810.00
$6,120.00
$1,110.00
$4,560.00
$44,090.00
$6,190.00
$4,320.00
$1,110.00
$7,360.00
$4,560.00
$19,900.00
$5,110.00
$3,060.00
$4,560.00
$0.00
$177,900.00
$2,560.00
$16,300.00
$6,960.00
$4,540.00
$0.00
$30,400.00
$1,080.00
$2,920.00
$4,220.00
$0.00
$8,200.00
$30,640.00
$0.00
$30,600.00
$290,500.00
Paget Packet Pg. 279
8.11.a
Exhibit B - Direct Expenses
City of Edmonds Phase 16 Waterline Replacement
March 7, 2025
(Costs Rounded to the Nearest $1.00)
MILEAGE
Location No. of Trips Miles Total Miles
Meeting/Site Visit 3 40 120
0
Total Miles 120
Total Cost at $ 0.70 per mile
REPRODUCTIONS
$ 84
Type
Amount
Unit Cost
Total Cost
Plotting and sheet preparation
250
$
12.00
$
3,000
Photocopy (8 1 /2" x 11 ")
2000
$
0.05
$
100
Photocopy (11" x 17")
0
$
0.15
$
0
Displays (24" x 36")
0
$
80.00
$
0
Mylars
0
$
14.00
$
0
Total Reproductions
$
3,100
OUTREACH - to be included in future phase
Misc. Printed Materials
Certified Mail
Total Estimated Outreach Costs
TOTAL DIRECT EXPENSES
Amount Unit Cost Total Cost
1 $ 250.00 $ 250
10 $ 10.00 $ 100
$ 350
$ 3,534
Page 3
Packet Pg. 280
City of Edmonds
8.11.b
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9.1
City Council Agenda Item
Meeting Date: 03/25/2025
ERP update 2025.03
Staff Lead: Brian Tuley
Department: Information Services
Preparer: Brian Tuley
Background/History
Council President has requested quarterly updates on progress of the ERP installation project
Staff Recommendation
This is an informational update. No action requested.
Narrative
Information Services will review the current status of the project.
Attachments:
2025.03. E RP_U pdate
Packet Pg. 282
9.1.a
�J CITY OF
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EDMONDS
SHINGT0N
Q1 2025 ERP Update
Information Services
3/25/2025
Brian Tuley —Information Services Manager
Packet Pg. 283
9.1.a
!' CITY OF EDMONDS
I- WA5 H I N GTO N
Project divided into 3 phases
•
Each phase lasting from 6-12 months
Not necessary to complete a phase before starting next
Total project timeline 27-34 months
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9.1.a
J CITY OF EDMONDS
WA T H ING TON
Phase Accounting System
Start date 1/31/2025 Planned live date:
Includes:
• General ledger
• Accounts Payable
• Accounts Receivable
• Budgeting
• Inventory
Phase 2: Payroll System dates tbd.
Phase 3: Utility Billing dates tbd.
1/5/2026
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9.1.a
!' CITY OF EDMONDS
I- WA5 H I N GTO N
Process:
• Weekly or biweekly work meetings
• Meetings are % day or full day
• Deliverables assigned by the Vendor
• Workbooks, spreadsheets, data exports
• Share Point project management site
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9.1.a
Tasks by Status
Task Status
Previously Completed
Recently Completed
Overdue, Not Yet Started
Count % of Total
68 4.750/6
28 1.95%
0 0.00%
Overdue, In Progress 0 0.00%
On Time
Upcoming (2 Weeks)
Upcoming (4 Weeks)
Future Task
Total
0 0.00%
8 0.56%
24 1.67%
1305 91.07%
1433 100.00%
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TaskName
0 Project Wide Maintenance
1 Initiate & Plan
2 Assess & Define
3 Prepare Solution
4 Production Readiness
5 Production
6 Close
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3. Prepare 4. Production
Solution Readiness
Phase Timeline
0.00% 0.00%
S. Production 6. Close
Sep 2024 Oct 2024 Nov 2024 Dec 2024 Jan 2025 Feb 2025Mar 2025 Apr 2025 May 2025 Jun 2025 Jul 2025 Aug 2025 Sep 2025 Oct 2025 Nov 2025 Dec 2025 Jan 2026 Feb 2026Mar 2026 Apr 2026 May 2026 Jun 2026 Jul 202E
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Packet Pg. 288
9.1.a
Edmonds, WA [Phase 1- Financials]
Phase Budget by Service Type
0 Budget Days • Scheduled Days • Delivered Day
80 73.0
60
40
20
0
IMP REMOTE - FIN
Service Type
IMP ONSITE - FIN
IMP REMOTE - FIN
IMPORT HOURS - FIN
Total
Phase Budget 03-18-2025
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14.0 1S.0 13.0
0.0 3'0 2.0 0.0 0.0
IMP ONSITE - FIN PROJECT MANAGER - IMPORT HOURS - FIN
FIN
Service Type
Implementation Reconciliation
Budget Days Scheduled Days Delivered Days Available Days
26.0 14.0 0.0
73.0 47.0 5.5
2.0 0.0 0.0
101.0 61.0 5.5 40.0
• Budget Days • Implementation Days c
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Packet Pg. 289
9.1.a
CITY OF EDMONDS
14— WA T H ING TON
Big picture Costs — where are we?
Item
Budget Actual YTD
2025 2025
Tyler ERP Annual Maintenance (Saas) 238.505 $ 238.505
3rd Party Hard/software 4.055 $ -
Tyler Implementation Svcs $ 238.904 $ 6.644
$ 481.464 $ 245.149
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9.1.a
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9.2
City Council Agenda Item
Meeting Date: 03/25/2025
2025 Comprehensive Plan Amendment Ideas to Study
Staff Lead: Shane Hope
Department: Planning & Development
Preparer: Heather Lakefish
Background/History
Comprehensive Plans, under Washington law, are a major policy and planning document with a 20-year
horizon for each local city and county. The City of Edmonds completed a major Comprehensive Plan
update on December 17, 2024. The update addressed land use, housing, environment, economic
development, transportation, climate, capital facilities, arts and culture, and more.
Local governments generally cannot amend their comprehensive plans more than once a year. Any
amendments during the year need to be part of a holistic consideration and adopted together. An
exception in state law to this "no -more -than -once -a -year" rule is that the Capital facilities element
(which is also a component of the Comprehensive Plan) can be amended separately if needed to meet
the jurisdiction's budgeting schedule.
Regardless, the one-year period has some flexibility. For example, the City Council adopted an updated
Comprehensive Plan in December 2024. It can choose to wait until December 2025 to adopt any annual
amendments or it can adopt them earlier in the year. Either way, the City would need to wait until 2026
to adopt any additional amendments (other than for limited circumstances, such as to adjust the capital
facilities element as part of the annual budget process).
Staff Recommendation
Review Comprehensive Plan amendment ideas for the Council to study in 2025. [No decision is
requested now.]
Narrative
Private Party Amendments
Edmonds, like most cities, has a specific process for any member of the public to apply for a
Comprehensive Plan amendment. Those kinds of amendments can be for any purpose but are typically
done when someone wants to re -designate their property to have greater development opportunities.
A fee is associated with the application because the public process (including one or more public
hearings) and analysis for deciding on comprehensive plan amendments can be extensive. City
regulations require that the application be made in the year prior to its intended adoption.
Other Amendments
City Council or staff may propose amendments apart from the formal application process to meet
community needs and opportunities or legal requirements.
Packet Pg. 292
9.2
2025 Amendment Process
Because there was not time in the 2024 amendment process to consider at least two or three potential
amendments that interested Council members, it was proposed to consider such amendments earlier in
2025 and decide on them by late summer or early fall.
At the March 4 Council meeting, a process for the Council to propose, study, and ultimately decide on a
small number of minor amendments in 2025 was discussed and approved. JSee attached minutes.)
The process has several phases for the City Council, including to:
1. Identify amendment ideas
2. Vote on amendment ideas to be "on the list" to study further
3. Review study results and discuss
4. Vote on which amendment ideas to propose as amendments for formal consideration
5. Get Planning Board and public input on the proposed amendments
6. Hold a public hearing and vote on any of the proposed amendments to adopt into the Comprehensive
Plan.
These phases --with more detail --are shown in the outline for this process. The outline has been revised
from the last meeting to include specific dates. See attached process. [Note: The dates in this outline
are a best estimate at this time and may be changed if necessary.]
2025 Amendment Ideas from Council Members
City Council members prepared amendment ideas for further study. These are consolidated into one
document by the Council's executive legislative assistant and are included in the agenda packet. (See
attached Council ideas.) Instead of just a few ideas, 28 ideas were submitted.
Staff will provide an overview of these ideas at the March 25 Council meeting. Questions and
clarification will follow. No decision will be made at this time about potentially narrowing the list;
instead, that step is planned for the Council's April 1 meeting.
Attachments:
Excerpt EDMONDS CITY COUNCIL MEETING ACTION MINUTES March 4
Process. Legislative.Amend ments,Rvsd
3.19.25 Comp Plan Amendment Ideas Council formatted numbered fit
Packet Pg. 293
9.2.a
EDMONDS CITY COUNCIL MEETING ACTION MINUTES March 4, 2025
ELECTED OFFICIALS PRESENT
Mike Rosen, Mayor
Will Chen, Councilmember
Neil Tibbott, Council President
Michelle Dotsch, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Chris Eck, Councilmember
ELECTED OFFICIALS ABSENT
Jenna Nand, Councilmember
STAFF PRESENT
Jeff Taraday, City Attorney (remote)
Jessica Neill Hoyson, HR Director
Todd Tatum, CSED Director
Shane Hope, Interim PDS Director
Phil Williams, Interim PW Director
Richard Gould, Finance Director
Scott Passey, City Clerk
3. PROCESS TO CONSIDER 2025 COMPREHENSIVE PLAN AMENDMENTS
Interim Director Hope shared her idea for a Council process to consider limited
amendments to the Comprehensive Plan because there wasn't enough time to address
everything in 2024. The recommendation is a process to consider two or three potential
amendments that interest Council members.
COUNCILMEMBER ECK MOVED TO APPROVED THE PROPOSED PROCESS TO
CONSIDER COMP PLAN AMENDMENTS IN 2025. MOTION CARRIED UNANIMOUSLY.
Packet Pg. 294
9.2.b
Outline of Legislative Process
For Consideration of 2025 Comprehensive Plan Amendments
March 4
• The Council discusses and finalizes a process for Council to propose and consider 2025 amendments to the
Comprehensive Plan.
March 5 to 18
• Council members individually provide their ideas for amendments to the Council's Legislative Executive Assistant
so the ideas can be included in a future agenda packet for Comprehensive Plan Ideas to study. (Note: 2025
amendments should be limited in number and scope, especially because a major update just took place.)
March 25
• All amendment ideas that have been submitted ahead from City Council members are included in the agenda
packet for the March 25 meeting.
• At the meeting, City staff provide an overview of the amendment ideas and key points to consider.
• For each idea, brief questions or clarification may follow.
April 1
• Council members discuss and vote on which of the amendment ideas will get further study in the next three or
so months. These ideas represent the Council's approved list for further study.
April 2- June 30
• Staff studies the proposals on the Council's approved study list and identifies key information.
July 8
• Council reviews results of the study and votes on which of the ideas from the study list should become
"proposed amendments" for formal consideration.
• The Planning Board receives this information and begins considering whether/what to recommend to the
Council.
August 12
A public hearing is held on any City Council amendment proposals. Planning Board's recommendation is
provided on or about the same time.
August 19 (Committee of the Whole)
• Council may discuss the proposed Comprehensive Plan amendments.
September 9
• Council votes on final proposed amendments to adopt into the Comprehensive Plan.
October -November
• Council separately considers and votes on any Comprehensive Plan amendments for the Capital Facilities Element
(e.g., CIP updates).
Packet Pg. 295
9.2.c
# CM General. Idea of Amendment considered
Purpose of amendment? Anticipated benefits?
Type of Information from Study Period?
A list of all comp plan decisions made pertaining to the
North Bowl, versus what was proposed by the Planning
Dept. and Planning Board. Along with the current
I would like to revisit all of the comp plan amendments
I believe the decisions the Council made previously
1 Chris Eck
household estimates based on those decisions versus
regarding height and area size for the North Bowl.
unnecessarily limit the growth for the North Hub.
how much household growth we can have if we closely
adhered to the recommendations of the Planning
Department and Planning Board.
Consider 1) what zoning would be appropriate for this
parcel considering the holistic situation (parcel, its
surrounding neighborhood, and servicing roads and other
Potential surplus due to 4 other parks all within 'h mile of this one.
infrastructure) 2) consider tree protections for the large
2 Vivian Olson Hummingbird Park
This park is in the middle of a residential neighborhood with more
trees on the perimetertitle free and clear? How many
than one access point.
housing units could the infrastructure handle? What
amount of housing (at that level or less than that level) is
still a fit for the neighborhood considering the topography
and overall neighborhhood feel?
(Francis Anderson Center (FAC) location). If community does not
wish to pay to support the expensive pending overhaul of the
HVAC system, expanding the possibilities of what could happen
here (in this prime town center location) would be prudent. If City
continues to own the library and FAC, this zoning change would
3 Vivian Olson Rezone to 13132: 6t"/8t"/Dayton/Main
have no effect. If we do not, we have many options. Considering
Community engagement
historical significance, I would hope that any plan to sell would be
in response to a RFP for developer ideas/visions that found favor
with the community and honored the building's history, maybe
even preserving for the community ongoing use of playfields for
youth and festival purposes.
Re -look at North Edmonds Bowl Hub Reduce height
allowances in the areas where Sound views will be blocked
This upzoning was never appropriate for this hub and the units
Council and staff walking this area; Community
4 Vivian Olson (south of Puget Drive), change rule about not being allowed
would be absorbed with new proposals if some of the new
to re -build single family, remove density on Grandview and
proposals were embraced.
engagement
areas northwest of it
This was another CM's idea that came late in the process and was
therefore not vetted. Exploring the possibility of adding a Lake
Community engagement, shadow studies, view studies (to
5 Vivian Olson Lake Ballinger height limits
View view units in this location by adding one more level of height
make sure others closeby are not negatively impacted)
is worth considering
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9.2.c
The clubhouse is not getting much use by the community in
recent years; a neighborhood business of appropriate scale may
be a real benefit to this neighborhood (perhaps a bodega that
catered picnic lunches for the closeby Haines warf and
Meadowdale Beach parks in the summer?). If treated as BD1 or
title issues and community engagement with the
6 Vivian Olson
Meadowdale Clubhouse -possible sale or repurposing
BD2, could have one level of housing units over the business.
Meadowdale neighbors.
Sale of the property would generate revenue and lower City costs
for building maintenance of a facility that is (per neighbors) not
adding a lot of value to the residents (revenues from this are taxes
from the residents that we do not need to collect).
Westgate CARA/ Density0oncern about underground
springs on the northmost side of this Center were brought
Environmental protection and setting of expectations of future
Environmental study (maybe historically done and needing
7 Vivian Olson
up late in the process; if verified, may be reason to revisit
buyers about what can realistically be built here
to be researched?)
the boundaries of the Center
Allow building height to be 20 story/floor in the
International District with 20% of affordable housing
Provide much needed affordable housing, and Generate much
Study if market conditions support such building height in
8 Will Chen
made available by developers. Affordable housing
needed tax revenue
the International District.
guidelines shall follow state RCW and/or city resolution or
ordinance.
Allow hotel on the Port of Edmonds and the Waterfront
Study if market conditions support more hotels at the Port
9 Will Chen
More tourism and increase tax revenue.
properties.
of Edmonds and Waterfront areas.
10 Will Chen
Revisit North bowl center and hub.
Reconsider input from residents.
Public input.
I'd like to propose that Edmonds adopt a similar code change to
Shoreline article -
what Shoreline has allowing neighborhood cafes and stores in all
https://www.theurbanist.org/2024/12/18/shoreline-votes-
Allow neighborhood cafes and stores in all our
of our neighborhood Hubs and Centers. There are 2 differing
to -ditch -parking -mandates/
11 Susan Paine
neighborhood Hubs and Centers.
approaches, my preference is what Shoreline allows, which
includes mid -block cafes/stores, the other which comes from
MRSC (Seattle) article - https://mrsc.org/stay-
Seattle is a corner lot strictly.
informed/mrsc-insight/november-2024/corner-stores
One more request, when we decided our NHCs, we didn't talk
much about displacement as an issue, and I believe that there
12 Susan Paine
Displacement
are only a few areas where that would be a problem. When the
issue of displacement comes up in our land use discussions, it
would be helpful to bring that forward.
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9.2.c
13 Michelle Dotsch
14 Michelle Dotsch
15 Michelle Dotsch
Purpose: to insert the environmental protections and policies into
the comp plan land use element that the city did not follow the
Explicitly state and detail and/or expand the following requirements of the WAC. Under Land Use element. Comp plan
mandatory policies in both the Land Use and the will lay out how it is to be dealt with. Housing element increasing
Housing Elements of the Comp Plan.
density without providing how it will impact the environment. EIS
did not look at watershed impacts and critical area impacts.
WAC listed under comp plan mandatory elements.
Anticipated benefit: to proceed with additional development that
will be least impactful to our environment and critical areas. This
1) Avoid environmental impacts through appropriate land will ensure consistency. When such policies are incorporated
use designations [WAC 365-196-485(4)]. This could include into the comprehensive plan as part of the Land Use element, the
wildlife corridor city map as a starting point. 2) Avoid consistency of the regulations can be readily assessed. This is
directing new growth to areas with high probability of directly from the WAC and more information needed to refer to
conflicts between new development and protecting critical are the WAC listed above. A previous meeting held with Interim
areas [WAC 365-196-485(4)] 3)Identify open space
corridors within and between urban growth areas for
multiple purposes, including those areas needed as
critical habitat by wildlife [WAC 365-196-485(1)(c)]
Establish a Critical Areas Program and set forth its
underlying policies and priorities for Land Use [WAC 365-
196-485(1)(e)],
Establish proactive goals for the following in the Land
Use Element [RCW 36.70A.020]:
Development Director Hope in 2024 gave consideration that
these could be of benefit but timing prior to comp plan update
approval in 2024 was limited to look at so now could be a great
opportunity to consider this. This lines up with the statement in
the comprehensive plan that states: "City of Edmonds — Mission
to lead in environmental stewardship".
Purpose is to implement this required WAC as an amendment to
provide overarching policy and priorities for protecting critical
areas in the comprehensive plan.
Benefit: Overarching benefit will protect and enhance our critical
areas. There has been mention of the need to update the Critical
Area Code (ECDC title 23) this year and the current plan polices
should also be reviewed at the same time to ensure they provide
the needed guidance to the updated Code provisions. For
instance, ensure expand wetland buffers to be consistent with
WDOE and WDFW recommendations. The current policies are
very general and not well coordinated with the current Code.
Good goals and policies will lead to a better Code.
Purpose: This RCW listed above has these goals that area to be
considered that were not fully reviewed in the comp plan update
most likely due to the time constraints in 2024.
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9.2.c
Benefit: improve both the human and natural environment, that
Council states at every meeting we are stewards of these lands.
Retaining and Expanding Open Space
This would provide policies and standards for managing our tree
canopy in Edmonds, lessening any future litigation against the
City.
Conserving Fish and Wildlife Habitat including protecting
wildlife corridors and preventing stormwater adverse
impacts on aquatic habitat
Preserving Natural Environment including mature tree and
tree canopy goals from the Urban Forest Management Plan
Enhancing the State's High Quality of Life, Including Air and
Surface Water Quality
Modify the Land Use Element to include mandatory [RCW
36.70A.070] "REVIEW DRAINAGE, FLOODING, AND
Purpose: Bring the Land Use element up to mandatory statutory
STORMWATER RUNOFF in the area and nearby
16 Michelle Dotsch
requirements. Benefit: Above plus this would avoid losing grants
jurisdictions and provide guidance for corrective actions to
because not adhering to the law.
mitigate or cleanse those discharges that pollute waters of
the state or waters entering Puget Sound."
Revise the Land Use Criteria and Zoning Map to
designate the Edmonds Marsh Wildlife Sanctuary open
Purpose: to bring that land together in accordance with the City's
space zoning (bounded by Hwy 104 to the east; BNSF
plans and priorities for the last 10 years. Benefit: to allow
17 Michelle Dotsch
Railroad Tracks to the west; Harbor Square to the north;
restoration and other activities to proceed with one common
and Pine Street up to and then along the base of the Point
purpose to restore nearshore wildlife habitat.
Edwards bluff to the south).
Purpose: Currently, the City Code (23.40.020) specifies that
Critical Area regulations apply as an overlay to other existing
development provisions. However, these are not identified on the
plan or zoning maps for the benefit of existing and future property
Identify Critical Areas and adjacent buffer areas with an
owners and residents. They are identified on separate GIS maps,
18 Michelle Dotsch overlay designation on the Future Land Use and Zoning
but most residents only know about their existing zoning
Maps.
designation if even that. Benefit: The development process will
be better informed if everyone knows about these important
critical areas. This is for truth and transparency in planning
management.
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9.2.c
Purpose: The State required count of all housing unit capacity for
all centers and hubs in Edmonds was 2400 units. The Council
ended up going far above the requirement by an additional 72% to
over 4130 units of capacity that ended up being approved. The
city is also almost 900 units of excess total capacity for the entire
City. Benefit: The North Bowl neighbors have explained in detail
19 Michelle Dotsch Remove the North Bowl as a Hub how the Hub concept does not comply here for the originally
intended purpose of why this tiny area for a Hub designation and
pull in lots on a dead end and narrow lane that was incorrectly
labeled a through street. Because we have approved 4132 units
and only need 2400 units, this tiny area will be easy to remove and
not affect any state requirements so Edmonds will easily remain
in compliance.
Include much greater commercial/retail/service space
requirements in our Centers and Hubs, such as add that
all Centers and Hubs development that includes 20 or
more units must have ground floor commercial/retail at a
20 Michelle Dotsch minimum. Any housing development with less than 20
units requires a minimum of 20% and the less than 20 units
cannot be achieved by reduced unit count of the parent lot
through a lot split or lot hacking if under the same
developer.
Purpose: To prevent loss of commercial and retail/services that
was the purpose of the Center and Hub model by using previous
BN and BC zoning areas. Imagine now in this Interim Code
Language it eliminates the intentional zoning of 50-90% of existing
commercial space in Edmonds ... 50-90% of businesses gone from
Westgate, Firdale Village, Five Corners, East Seaview, Lake
Ballinger, and the wide swath around the hospital and 3 schools
in the Medical District expansion. All replaced by bedrooms and
not holding true to the intent of the Centers and Hub concept?
This needs to be further discussed and fleshed out how we are
planning these areas for current and future residents and
business tax revenue. Benefit: Remove the unintended
consequence of the loss of revenue, the loss of amenities and
services, the growth of population without holding even the
commercial and retail spaces that we have for our current
population, but claiming they will be more vibrant when all this is
promoting in our interim development code is more bedrooms
and less business?
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9.2.c
21 Michelle Dotsch
Remove the lots from the Five Corners Center
designation north of Bowdoin Way and west of Summit
Lane
Purpose: To create a buffer zone of reduced land development
intensity from the already damaged and diverted Shell Creek and
reduce the impact of Yost Park high storm water events that are
impacting degradation of the hillside and loss of tree canopy.
Prevent Shell Creek from becoming the next Perrinville Creek
before it's too late. This is keeping with the WAC 365-196-485
(4)(a): "avoiding impacts through appropriate land use
designations. This complies with "when developing and reviewing
the comprehensive plan and future land use designations,
counties and cities should use available information to avoid
directing new growth to areas with a high probability of conflicts
between new development and protecting critical areas." We did
this for Perrinville Creek, let's do this for our endangered Shell
Creek as well. Benefit: Do no harm and be good stewards of the
Land that we have been entrusted with to care for. Not allow the
degradation to worsen or at least understand further what is going
on with Shell Creek, a fish habitat and restoration project and its
natural park surrounding it before we allow for more urbanized
development than necessary on its edges. We have plenty of
capacity already planned for and this is just excess units that are
not counted towards any state requirement.
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9.2.c
Purpose: These are all dead-end streets that now have urban
Land uses that are incompatible. The same types of cul-de-sacs
Lots were removed from the East Seaview Hub by the Planning
Board due to the incompatible land use planning for this same
type of small and narrow cut -de -sacs. Benefit: Keep similar land
use types on these cut -de -sacs as is there now to preserve the
coordination of the development within those small number of
Remove all SF lots west of 80 Ave W from 213 St SW
to to cul-de-sacs that we have plenty of excess capacity to do so. This
22 Michelle Dotsch to is an area that has been popular with new and younger families
to 218 St SW from the Medical District Expansion area. that Edmonds is looking to provide housing options for with a yard
where a swing set can be placed, and light can pass through. This
incompatible higher development within the same narrow cul-de-
sacs to the East will crowd out those other lots and cast shadows
upon incompatible neighboring properties. All these lots will still
fall under HB 1110 so they can increase development with ADUs
and other middle housing typologies that are coordinated with the
rest of the lots on the small cul-de-sacs.
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9.2.c
Purpose: The Centers and Hubs have already been considered in
planning for a higher number of units per lot because of the
Location and across all the designation areas within the Centers
and Hubs. The location of a transit stop in those areas are not
necessarily compatible for additional density over and above
what has already been planned for. This would lead to potential
increased density zoning of the centers and hubs that the
neighbors and the neighborhoods did not consider during the
process. We already have incentive zoning across wide areas in
Amend Policy H-2.3 Provide for a higher number of units Centers and Hubs to improve affordability. The center and hub
per lot around the transit stops in activity centers, areas are so compact that extra transit stop density is
23 Michelle Dotsch neighborhood centers and hubs to read "Consider superfluous. Benefit: Keep the Center and Hubs consistent in
providing..." and remove "activity centers" from the policy their publicly noted zoning designation capacity as they are
statement. already planned for well above the required units with even
additional height bonuses offered in many areas. The Activity
Centers are already zoned for growth that is not required to be
denser and serves no purpose to grow beyond what is required,
as we carefully excluded the Hwy 99 activity center and
Downtown activity center for that exact unintended outcome of
uncoordinated additional growth. Removing activity center
Language here would keep that promise to Hwy 99 and the
Downtown core and can easily be fixed by removing activity
centers from this statement.
Under neighborhood centers, page 44, Remove the
sentence "Centers permit a wide range of building types
and will offer the ability to accomplish daily tasks without a Purpose: this is not an accurate statement that anyone can
24 Michelle Dotsch car to large sectors of the citv. "
25 Michelle Dotsch
On page 44 under the heading: Some of the key
access LARGE sectors of the citv without a car.
Purpose: again, accomplishing many daily tasks without a car is
not realistic for Edmonds and should not currently plan like it is
so. Benefit: compatibility of growth with actual service realities
characteristics of the neighborhood centers and hubs are: and Edmonds' preferred method of vehicle travel included to not
Please remove the bullet point: "Complementary Uses: create gridlock and limited parking safety issues. Visitors to
enable compact building forms, providing the ability to
accomplish many daily tasks without a car."
Edmonds almost all use personal vehicles to do so, and this will
allow for them to participate in economic growth of our city if they
can easily access these areas or they will go elsewhere to spend
their money.
City Hall: To explore ways our city might utilize these Explore if upzoning or rezoning is suitable for the property.
What zoning is compatible with the surrounding area? How
26 Neil Tibbott properties more fully if the allowed uses were expanded Prepare for the property for redevelopment or other compatible
could the existing zoning be more fully utilized?
beyond their current designations. uses within current designation.
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9.2.c
1) Identify all the parcels located in the activity center
Francis Anderson Center: To explore ways our city might 2) Identify ROWs and existing encumbrances on the
Explore potential for other uses. Increase opportunities for city
27 Neil Tibbott utilize these properties more fully if the allowed uses were property.
amenities while taking care of differed maintenance.
expanded beyond their current designations. 3) Community interest in additional amenities at that
location.
Wade James Theatre: To explore ways our city might
Explore size of property and other compatible uses. Potential for 1) Identify the size and compatible uses for the property.
28 Neil Tibbott utilize these properties more fully if the allowed uses were
housing, community building expansion 2) Identify community interest in expansion of uses.
expanded beyond their current designations.
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9.3
City Council Agenda Item
Meeting Date: 03/25/2025
Design Review Objectives and Key Issues
Staff Lead: Shane Hope
Department: Planning & Development
Preparer: Heather Lakefish
Background/History
The City Council reviewed new state requirements for design review at its February 25th meeting. New
state requirements are largely contained in HB 1293, now codified as RCW 36.70A.630.
Staff Recommendation
Consider the information and provide any questions or comments
Narrative
The March 25 meeting is an opportunity for a small update from the Council's February 25 meeting on
the design review process and code updates that are needed. Code updates will need to address both
the content of the design standards (so that the standards are clear and objective) and the design
review process (so that there's only one public meeting, for example).
Currently, the Planning Board prefers to consider the design standards before considering the process.
At the March 25th meeting, staff will present on key objectives for design standards and highlight a few
reminders about process. The intent is just to help the City Council be ready for next steps on this and
other code update topics that will be escalating in May and June, due to the requirement for adoption
by the end of June.
Attachments:
Excerpt Edmonds City Council Minutes February 25
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9.3.a
Edmonds City Council Minutes February 25, 2025 Page 3 -4
9. COUNCIL BUSINESS
1. LEGISLATION RELATED TO DESIGN REVIEW
Shane Hope, Interim Planning & Development Svc. Director, provided analysis of the state
legislation that sets new requirements for local processes and standards for design review.
She outlined Edmonds' design review processes and compared it with new state
requirements, which call for clear and objective criteria as well as process streamlining. >
She talked about the scope, approach, and timeline for completing the work to adopt c
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appropriate amendments to design standards and processes.
Council questions and comments touched on the following issues:
• Digital archiving • Possibilities for borrowing code from other cities
• Opportunities for improving customer service, decreasing staff time, streamlining,
decreasing costs, and improved work product
• Adopting clear standards while retaining control over what neighborhoods look like
• Leveraging the expertise of the Planning Board and ADB
• Impacts of unfunded mandates
• Multifamily design standards, including green space
• Design standards for areas such as the International District
• Local preservation ordinances
• Review timelines
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