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10/13/1987 City CouncilTHESE MINUTES SUBJECT TO OCTOBER 20, 1987 APPROVAL EDMONDS CITY COUNCIL MINUTES OCTOBER 13, 1987 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds Library. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Larry Naughten, Mayor Lloyd Ostrom Bobby Mills, Public Works Supt. Jack Wilson, Council President Art Housler, Admin. Svc. Director John Nordquist Bob Alberts, City Engineer Steve Dwyer Jack Weinz, Fire Chief Laura Hall Peter Hahn, Comm. Svc. Director Jo -Anne Jaech Dan Prinz, Police Chief Bill Kasper Margaret Richards, Recorder Councilmember Dwyer arrived a few minutes late and did not vote on the Consent Agenda. CONSENT AGENDA COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 6, 1987 QUARTERLY RECLASSIFICATION PROPOSALS �- Mayor Naughten announced that discussion of that item was postponed until November 10, 1987 due to the necessity to obtain additional information. PRESENTATION OF WASTEWATER TREATMENT PLANT FINAL PREDESIGN REPORT AND VALUE ENGINEERING FINDINGS The City's consultants, CWC-HDR, Inc. and CH2M Hill, were in attendance to make a presentation on the project predesign, reflecting changes that were incorporated as a result of Value Engineering (VE) evaluation. City Engineer Bob Alberts introduced Mike Doleac, CH2M Hill. Mr. Doleac explained that VE is a cost control technique that is based on a systematic approach to identify high -cost items of a project in an attempt to reduce those costs but not reduce the functions of the project. Mr. Doleac said VE of the treatment plant was proposed to be conducted in two phases: 1) 15% design phase, which occurred in August 1987; 2) 60% design phase, which is scheduled during the first quarter of 1988. He explained that VE study requires a systematic approach consisting of six phases: 1) information phase, 2) creative phase, 3), analysis phase, 4) development phase, 5) presentation phase, and 6) implementation phase. Mr. Doleac said seven specialists comprise the VE team: 1) certified value specialist, 2) sani- tary engineer, 3) mechanical process designer, 4) geotechnical engineer, 5) general contractor, 6) treatment plant operator, and 7) cost estimator. The review team members consist of City Engineer Bob Alberts, Community Services Director Peter Hahn, Bud Benjes, Bruce Willey, and Norm Schenck. Mr. Doleac reviewed the three alternatives that were selected and agreed to be implemented as follows: 1) use of a slurry wall for excavation and support of structural walls, 2) divert air from the odor control system to the incinerator combustion air inlet, and 3) use of a high densi- ty concrete and eliminate the plastic liner in covered areas. He said the savings, excluding the potential savings of the slurry wall, totalled $170,000. Councilmember Hall asked what a slurry wall was. Mr. Doleac said it is basically a large trench that is excavated around the site that is filled with a concrete mixture to create an impervious wall to prevent water from entering the project site. He said, however, the cost savings of the slurry wall were not calculated because additional geotechnical work must still be conducted. Bud Benges, CWC-HDR, Inc., submitted Progress Report No. 5 and a predesign report to the Coun- cil. He noted that the predesign report included the efforts of the VE team that were accepted. He said, however, that there was still detail work that would continue which would further refine the facilities during the design phase. The report reflected the savings identified from VE. Councilmember Kasper inquired if any aspect of the project had been accelerated. Mr. Benges replied negatively. He said the schedule was calculated with exactitude in order to meet the April 1991 EPA compliance schedule. Mayor Naughten inquired when the informational mailings for the project would be disseminated to the public. Gordon Culp, CWC-HDR, Inc., said CWC would be meeting with the Citizens Advisory Committee tomorrow night to discuss the model which will be utilized in public meetings. He said the model will be completed in approximately three weeks, and the work plan will be followed by those meetings. Councilmember Kasper inquired about the outcome of the meeting with the Architectural Design Board (ADB) and Arts Commission. Mr. Benges said the Arts Commission expressed their apprecia- tion of the invitation to become involved in the project at its early stage of development. He said he will be apprised of the outcome of the ADB meeting tomorrow night. MAYOR Mayor Naughten said he had a request from the Economic Development Council to meet with the City Council on November 2, 1987 to discuss their 1988 budget. Mayor Naughten said he received a letter from Allan Beals, Executive Director, NLC, regarding the National Annual Convention in Las Vegas from December 12th to December 16th. Mayor Naughten inquired if any Councilmember would like to serve as an alternate voting delegate. Because no Councilmembers were available on those dates, Mayor Naughten said he would attend the meeting and act as the City's delegate. COUNCIL COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER JAECH, TO EXCUSE COUNCILMEMBER KASPER'S ABSENCE ON OCTOBER 6 AND SEPTEMBER 20, 1987 AND COUNCILMEMBER OSTROM'S ABSENCE. MOTION CARRIED. Councilmember Nordquist said he attended the Health Board meeting and learned that sufficient funds were not available to fund the Health Board's request through the County Council. Council - member Hall noted that a full quorum was difficult to maintain because the Health Board consisted of members of the full County Council who do not wish to meet to discuss "hard core issues". She suggested that recomposition of the Board may be a topic of discussion for future meetings. Councilmember Kasper inquired if the Police and Fire Departments were associated with the bro- chure sent out to the public to spray paint residents' addresses on curbs. Police Chief Prinz replied negatively. He said the brochure was disseminated by a private organization. He said the Department contacted the organization and advised it to print its name on the brochure in order to avoid a misunderstanding that the service was offered by the City. Councilmember Kasper said he recently attended a Community Transit meeting in San Francisco. He said the handicapped people barred entry to the meetings because they were marching to obtain total handicapped access to all public facilities. Councilmember Kasper said perhaps a solution to one of the problems would be to provide public bus transportation designed especially and exclusively for handicapped people. The meeting adjourned at 7:28 p.m. These minutes are subject to October 20, 1987 approval. r CQ ELINE G. PARRET, City Clerk LARRY S. NAUGHTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 2 OCTOBER 13, 1987 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 10: 00 P. M. OCTOBER 13, 1987 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 6, 1987 2. QUARTERLY RECLASSIFICATION PROPOSALS 3. PRESENTATION OF WASTEWATER TREATMENT PLANT FINAL PREDESIGN REPORT AND VALUE ENGINEERING FINDINGS 4. MAYOR 5. COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE (45 MINUTES) (30 MI _S) L7