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2026-01-06 Council Committee A PacketEdmonds City Council Agenda January 06, 2026 Page 1 Agenda Edmonds City Council Council Committee A CITY COUNCIL CONFERENCE ROOM 121 - 5TH AVENUE N, EDMONDS, WA 98020 ZOOM: HTTPS://ZOOM.US/J/95798484261 PHONE: +1 253 215 8782 MEETING ID: 957 9848 4261 JANUARY 06, 2026, 3:00 PM STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY. IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR PERSONAL DEVICES, A MONITOR IS PROVIDED AT THE CITY COUNCIL CONFERENCE ROOM AT 121 5TH AVE N, EDMONDS WA. 1. CALL TO ORDER 2. COMMITTEE BUSINESS 1. Job Order Contracts (JOC) Projects and Planning Update - Public Safety Building Gutter and Downspout Replacement – Public Works and Utilities (5 minutes) 2. Extension of Appointment for Acting Officers - HR Director and City Administrator – Mayor's Office (10 minutes) 3. Professional Services Agreement for Highway 99 Revitalization Project - Stage 3 Urban Design Elements – Public Works and Utilities (5 minutes) 4. Professional Services Agreement for Highway 99 Revitalization Project - Stage 4 Urban Design Elements – Public Works and Utilities (5 minutes) 5. WA Traffic Safety Commission Interagency Agreement – Police Services (10 minutes) 6. Progressive Animal Welfare Society (PAWS) Contract – Police Services (5 minutes) 7. Limited Staff Services Agreement – Clinical Oversight for Social Worker – Police Services (5 minutes) ADJOURNMENT For disability accommodations, materials in alternate formats, accessibility information, or language interpretation/ translation needs, please contact the City Clerk at 425-775-2525 at your earliest opportunity. Providing at least 72-hour notice will help ensure availability. Edmonds City Council Agenda January 06, 2026 Page 2 City Council Agenda Item 2.1 January 6, 2026 - Council Committee A TITLE:Job Order Contracts (JOC) Projects and Planning Update - Public Safety Building Gutter and Downspout Replacement DEPARTMENT:Public Works and Utilities PRESENTER:Thom Sullivan NEEDED FROM COUNCIL:Action RECOMMENDATION:Forward to the Consent Agenda for approval. BUDGET: Total Dollar Amount:$45,213 ☒ Approved in Budget Fund(s):016 ☐ Budget Reallocation Required ☐ No Budget Impact PROBLEM/ISSUE STATEMENT: The existing steel gutters and downspouts at the Public Safety building are more than 25 years old and are failing due to age and condition. Steel gutters and downspouts were selected as a value-engineered decision during original construction. They currently present a safety issue with water leaking over the walkway and water leaking from the gutters is causing unnecessary building degradation. CONTEXT, ANALYSIS, & ALTERNATIVES: A full gutter and down spout replacement for the Public Safety building is called out in this contract with 6” aluminum box gutters and 3” ABS downspouts. RECOMMENDATION: Forward to the Consent Agenda for approval. BUDGET IMPACTS: Project Bond Funded in 2025-2026 Facilities Deferrend Maintenance Project DP ADDITIONAL INFORMATION: ATTACHMENTS: JC25-01W – Public Safety Building Gutter and Downspouts Replacement Item 2.1 Packet pg. 3/72 Job Order Authorization Job Order Contract Date:11/05/2025 Job Order #:JC25-01W Project Department/Division: Information Job Order Title:Public Safety building gutter and downspout replacement Location Name:Public Safety Building Brief Scope of Work:Replacement of rusty or leaking down spouts and gutters, these are attached to a metal roof so this may be a specific system or style. Contract Contract:JOC-COE-Woodridge-001 Information Contractor:Woodridge Construction 26502 Van Brocklin Rd. Monroe, WA 98272 Project Costs Construction $39,076.18 Construction Sales Tax 10.5%$4,103.00 Gordian Licensing 1.95%$761.99 Sales Tax on License Fee 10.5%$80.01 Gordian Fee 3.05%$1,191.82 Total:$45,213.00 Schedule Project Duration: Start Date (Planned): Completion Date (Planned): Sign below to approve this Job Order Edmonds Signatory [Under $50K, Director Signs], [$50K - $100K, Mayor Signs], [Over $100K, City Council Approval] Date City of Edmonds 121 5th Ave N Edmonds, Washington 98020 1 of 1Job Order Authorization Item 2.1 Packet pg. 4/72 To:From:Thom Sullivan City of Edmonds 121 5th Ave N Edmonds, WA 98020 4252754515x1379 thom.sullivan@edmondswa.gov Final Scope of Work Job Order Contracting Date: 11/5/2025 Contract Number:JOC-COE-Woodridge-001 Job Order Number:JC25-01W Job Order Title:Public Safety building gutter and downspout replacement Location:Public Safety Building 250 5ht Ave N Edmonds, WA 98020 Brief Scope of Work:Replacement of rusty or leaking down spouts and gutters, these are attached to a metal roof so this may be a specific system or style. City of Edmonds 121 5th Ave N Edmonds, Washington 98020 The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work. Darin Niskanen, Contractor Project Manager Thom Sullivan, Facilities Manager Date This Job Order is governed by the Terms and Conditions of Contract indicated above. Page 1 of 1Final Scope of Work Item 2.1 Packet pg. 5/72 WOODRIDGE CONSTRUCTION LLC woodridgeconstructionllc@gmail.com – Monroe WA 98272 City of Edmonds JOC Project Scope of Work Date: ____________ 1. Project Title: Gutter and Downspout Replacement Project 2. Edmonds Project #: TBD 3. WRC Job #: 2025-52 4. Location: Building perimeter 5. Address: 250 5th Ave N. Edmonds, WA 98020 6. Applicable Wage Determination: WA State Prevailing Wage-King County-Commercial Rates 7. Key Stakeholders: a. City of Edmonds PM: Thom Sullivan b. End User Rep: N/A c. Consultant: N/A d. WRC PM: Darin Niskanen e. WRC Safety/QC: Wade Simonson f. WRC Supt: Wade Simonson g. Proposed Subcontractors: i. Seamlessly Gutters, LLC 8. Contract Documents and Drawings: a. Intake Dated _________ 9. Project Summary: Replacement of rusty or leaking gutters and downspouts. Replace with 6" aluminum box gutters and 3" ABS downspouts. Gutter to match existing. Paint downspouts to match. 9/30/2025 8/25/2025 Item 2.1 Packet pg. 6/72 WOODRIDGE CONSTRUCTION LLC woodridgeconstructionllc@gmail.com – Monroe WA 98272 10. Key Assumptions: • Existing infrastructure is in condition to reasonably connect to/with standard methods without failure • Conditions of facility do not create delays unanticipated • Work as described is sufficient for complete and functional installation, conditions unknown that cause additional methods may require a change order. 11. Schedule Information: a. Proposed workdays/hours: Standard working hours per noise ordinances b. Phasing of work: Continuous c. Estimated duration from issuance of NTP i. Issue subcontracts and gather submittals: 1 week ii. Material lead time from approved submittals: 2 weeks iii. Construction: 2 weeks iv. Close-Out: 2 weeks v. Total Performance Period: 2 months vi. Required Completion Date: Asap 12. Jobsite Safety: a. Temporary fencing or barricades: N/A b. Traffic Control: N/A c. Temporary signage: N/A d. Lifts of scaffolding: N/A e. Hazardous materials: N/A f. Lock-Out/tag-out: N/A g. Dust/infection control: N/A h. Welding or other hot work: N/A i. Confined space: N/A j. Heavy equipment: N/A k. Fire safety: N/A l. Fall protection: N/A m. Shoring/trench boxes: N/A Item 2.1 Packet pg. 7/72 WOODRIDGE CONSTRUCTION LLC woodridgeconstructionllc@gmail.com – Monroe WA 98272 n. Utility locates: N/A o. Other safety issues: N/A 13. Site Logistics: a. Badges and/or background checks: N/A b. Material lay-down area: Within work area c. Contractor parking: Parking Lot d. Jobsite security, keys, and/or site access: Provided by City of Edmonds to open and close facility e. Restroom facilities: Facility f. Coordination with shops: Only if shutoffs at individual units fail. 14. Impacts to Occupants: a. Owner special interest items: N/A b. Fire alarm deactivation/reactivation: N/A c. Relocation of personnel and/or equipment: N/A d. Noise: Minimal e. Dust: N/A f. Others: N/A 15. Required permits/agency approval: a. Plan Review: N/A b. Building permit: N/A c. City Electrical Permit: N/A d. L&I Electrical Permit: N/A e. Mechanical Permit: N/A f. Fire Dept: N/A g. Other: N/A Item 2.1 Packet pg. 8/72 WOODRIDGE CONSTRUCTION LLC woodridgeconstructionllc@gmail.com – Monroe WA 98272 16. Detailed Scope: • Removal and disposal of old gutters and downspouts. Visually Inspect fascia board and check for drip edge after the removal • Installation of new 6” Straight face gutters, .032 Aluminum is required. Installed using Raytec Hangtite hidden hangers with a #10x1.5" Resist Coated screw, 16" spacing. • Installation of new 3" round downspouts, 3" ABS Pipe and elbows • Scupper Box- Install Custom made or Custom ordered Scupper box. • Gutter color- Red Exclusions: • Hazardous Materials • Delays not caused by Contractor • Existing conditions not listed • Downspout tight line drain caps Division 01- General Conditions • Order new equipment and provide methods to bring to facility and remove existing. 17. Proposed Submittal Items: a. Gutters and Downspouts b. c. d. e. Item 2.1 Packet pg. 9/72 Price Proposal Detail Package Report Version: 3.0 Approved 11/05/2025 09:50:33 AM PST 121 5th Ave N Edmonds, Washington 98020 City of Edmonds Date:November 5, 2025 JOC Name (Contractor):Woodridge Construction Contract Name:Woodridge Contract Number:JOC-COE-Woodridge-001 Job Order Number:JC25-01W Job Order Title:Public Safety building gutter and downspout replacement Location:Public Safety Building Cost Proposal Date:November 5, 2025 Division Division Totals 01 General Requirements $14,008.06 07 Thermal And Moisture Protection $25,068.12 Proposal Total:$39,076.18 The Percentage of Non Pre-Priced on this Proposal:0.0% By signing the Contractor acknowledges that this Job Order is issued under the provisions of the Contract established in response to Contract #JOC-COE-Woodridge-001 by City of Edmonds. The services authorized are within the scope of services set forth in the Contract. All rights and obligations of the parties shall be subject to and governed by the terms and conditions, amendment(s) (if applicable), and the signed contract including any subsequent modifications, are hereby incorporated by reference as if fully set forth herein. Thom Sullivan, Facilities Manager Date Darin Niskanen, Project Manager Date City Project Manager Date Proposal Value: $39,076.18 Washington State Sales Tax ( 10.5 ):$4,103.00 Total Price of Construction Including WSST: $43,179.18 Price Proposal Detail Package Report Print Date: 11/05/2025 09:50:49 AM PST Page 1 of 4 Item 2.1 Packet pg. 10/72 Price Proposal Detail Package Report Version: 3.0 Approved 11/05/2025 09:50:33 AM PST 121 5th Ave N Edmonds, Washington 98020 City of Edmonds Record #CSI Number MOD UOM Description Unit Price Factor Total 01 - General Requirements $14,008.06 1 012223000006 WK 40' Engine Powered, Telescoping Boom Man Lift With Platform Accepted Quantity x Unit Price x Factor =LineTotal Installation WK 1.00 x $1,176.79 x 1.0000 =$1,176.79 $1,176.79 User Note:Lift for installation of gutters on 2nd elevation. 2 012223001575 WK 1/2 To 3/4 Ton, 4 x 2 Light Duty Conventional Pickup Truck With Full-Time Truck Driver Accepted Quantity x Unit Price x Factor =LineTotal Installation WK 2.00 x $4,752.04 x 1.0000 =$9,504.08 $9,504.08 User Note:Best fit - Extrusion machine on site to fabricate gutters. 3 015626000006 LF Temporary 8' High Chain Link Fence And Posts, Up To 6 Months Accepted Quantity x Unit Price x Factor =LineTotal Installation LF 140.00 x $10.42 x 1.2500 =$1,823.50 $1,823.50 User Note:Chain link for lay down area. 4 017113000003 EA Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor Trailer With Up To 53' Bed Accepted Quantity x Unit Price x Factor =LineTotal Installation EA 1.00 x $1,503.69 x 1.0000 =$1,503.69 $1,503.69 User Note: Date:November 5, 2025 JOC Name (Contractor):Woodridge Construction Contract Name:Woodridge Contract Number:JOC-COE-Woodridge-001 Job Order Number JC25-01W Job Order Title Public Safety building gutter and downspout replacement Location:Public Safety Building Cost Proposal Date:November 5, 2025 Proposal Value: $39,076.18 Price Proposal Detail Package Report Print Date: 11/05/2025 09:50:49 AM PST Page 2 of 4 Item 2.1 Packet pg. 11/72 Price Proposal Detail Package Report Version: 3.0 Approved 11/05/2025 09:50:33 AM PST 121 5th Ave N Edmonds, Washington 98020 City of Edmonds 07 - Thermal And Moisture Protection $25,068.12 5 077123000005 LF 6", 0.027" Thick, K-Style Aluminum Gutter Accepted Quantity x Unit Price x Factor =LineTotal Installation LF 750.00 x $12.24 x 1.2500 =$11,475.00 Demo LF 750.000000 x $4.83 x 1.2500 =$4,528.13 $16,003.13 User Note: 6 077123000005 0311 LF For Kynar 500® Finish, Add Accepted Quantity x Unit Price x Factor =LineTotal Installation LF 750.00 x $1.94 x 1.2500 =$1,818.75 $1,818.75 User Note: 7 077123000022 EA 6", K-Style Aluminum Gutter End Cap Accepted Quantity x Unit Price x Factor =LineTotal Installation EA 39.00 x $4.62 x 1.2500 =$225.23 Demo EA 39.000000 x $0.00 x 1.2500 =$0.00 $225.23 User Note: 8 077123000022 0311 EA For Kynar 500® Finish, Add Accepted Quantity x Unit Price x Factor =LineTotal Installation EA 39.00 x $0.96 x 1.2500 =$46.80 $46.80 User Note: 9 077123000035 EA 6", K-Style Aluminum Gutter Miter Accepted Quantity x Unit Price x Factor =LineTotal Installation EA 35.00 x $29.50 x 1.2500 =$1,290.63 Demo EA 35.000000 x $0.00 x 1.2500 =$0.00 $1,290.63 User Note: 10 077123000035 0311 EA For Kynar 500® Finish, Add Accepted Quantity x Unit Price x Factor =LineTotal Installation EA 35.00 x $7.26 x 1.2500 =$317.63 Price Proposal Detail Package Report Print Date: 11/05/2025 09:50:49 AM PST Page 3 of 4 Item 2.1 Packet pg. 12/72 Price Proposal Detail Package Report Version: 3.0 Approved 11/05/2025 09:50:33 AM PST 121 5th Ave N Edmonds, Washington 98020 City of Edmonds $317.63 User Note: 11 077123000054 LF 3" x 4", 0.019" Thick, Rectangular Aluminum Downspout Accepted Quantity x Unit Price x Factor =LineTotal Installation LF 431.00 x $6.99 x 1.2500 =$3,765.86 Demo LF 431.000000 x $2.97 x 1.2500 =$1,600.09 $5,365.95 User Note: Proposal Total:$39,076.18 The Percentage of Non Pre-Priced on this Proposal:0.0% This proposal total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding of the line totals and sub-totals. Price Proposal Detail Package Report Print Date: 11/05/2025 09:50:49 AM PST Page 4 of 4 Item 2.1 Packet pg. 13/72 City Council Agenda Item 2.2 January 6, 2026 - Council Committee A TITLE:Extension of Appointment for Acting Officers - HR Director and City Administrator DEPARTMENT:Mayor's Office PRESENTER:Human Resources NEEDED FROM COUNCIL:Action RECOMMENDATION:For Committee A to forward this item to the next consent agenda for council confirmation: 1. Extension of acting office authority for Ludwig Marz as Acting Human Resources Director, for an additional term of no more than 6 months to allow the recruiting process to continue. This new term would expire July 14, 2026. 2. Extension of acting office authority for Todd Tatum as Acting City Administrator, for an additional term of no more than 6 months to allow the recruiting process to continue. This new term would expire August 20, 2026. BUDGET: Total Dollar Amount:N/A ☒ Approved in Budget Fund(s):General Fund ☐ Budget Reallocation Required ☐ No Budget Impact PROBLEM/ISSUE STATEMENT: ECC 2.10.010.E authorizes the mayor to appoint, without city council confirmation, an acting officer. ECC 2.10.040 specifies that term to be six months, and that the mayor may request an extension of acting authority from the City Council. Mayor Rosen requests that Council confirm: 1. Extension of acting office authority for Ludwig Marz as Acting Human Resources Director, for an additional term of no more than 6 months to allow the recruiting process to continue. This new term would expire July 14, 2026. 2. Extension of acting office authority for Todd Tatum as Acting City Administrator, for an additional term of no more than 6 months to allow the recruiting process to continue. This new term would expire August 20, 2026. CONTEXT, ANALYSIS, & ALTERNATIVES: Ludwig Marz was appointed as Acting Human Resources Director, effective July 14, 2025. Council was provided written notification from Mayor Rosen on July 7, 2025. This term will expire on January 14, 2026. The administration is actively engaged in the recruitment process for this position. Todd Tatum was appointed as Acting City Administrator, effective August 20, 2025. Council was Item 2.2 Packet pg. 14/72 provided written notification from Mayor Rosen on August 20, 2025. This term will expire on February 20, 2026. The administration is actively engaged in the recruitment process for this position. RECOMMENDATION: For Committee A to forward this item to the next consent agenda for council confirmation: 1. Extension of acting office authority for Ludwig Marz as Acting Human Resources Director, for an additional term of no more than 6 months to allow the recruiting process to continue. This new term would expire July 14, 2026. 2. Extension of acting office authority for Todd Tatum as Acting City Administrator, for an additional term of no more than 6 months to allow the recruiting process to continue. This new term would expire August 20, 2026. BUDGET IMPACTS: Both positions are budgeted. ADDITIONAL INFORMATION: ATTACHMENTS: 1. ECC 2.10.010(E) 2. ECC 2.10.040 Item 2.2 Packet pg. 15/72 2.10.010 Review of vacancies, appointment authority and confirmation process. A. Periodically, when the city conducts a salary survey regarding its nonrepresented employees, and whenever a vacancy occurs in one of the positions listed in this chapter, the city council may review the specifications for the appointive officer position(s) and revise them as needed before acting to confirm a permanent appointment. Nothing in this subsection shall be construed to prevent the city council from reviewing such specifications at other times. The council’s revising of a specification will not have any effect on a previously confirmed permanent appointment. Recruitment to fill a vacant appointive office may be postponed until after the city council acts to revise the specifications or determines them not to be in need of revision. B. The mayor or his/her designee will review all applications and determine the persons with the highest qualifications. Any city council member, upon request to the mayor, may review the applications received for a vacant position. Additionally and/or alternatively, the city council may evaluate the qualifications of an applicant for public employment in executive session pursuant to RCW 42.30.110(1)(g). C. If, on occasion of a vacant appointive office, the mayor elects to propose a reorganization of the appointive offices which would alter the specifications of the vacant appointive office, he/she shall have 60 days from the date of the vacancy to introduce a reorganization proposal to the city council along with any necessary accompanying budget amendment. If reorganization is proposed, recruitment to fill the vacant appointive office may be postponed until after the city council acts upon the reorganization proposal. D. The mayor shall appoint, subject to council confirmation, the appointive officers. The city council shall interview the top three candidates for each position prior to the mayor’s appointment; provided, that the city council may waive the three-interview requirement by motion adopted by a majority plus one of the full council and may opt to interview as few as two candidates for any vacant appointive office; and further provided, that when an appointive office becomes vacant, or is about to become vacant, again within nine months of the city council’s confirmation of the last mayoral appointment to that office, the city council may waive an additional round of interviews, by motion adopted by a majority plus one of the full council, and proceed immediately to confirming the appointment of a candidate interviewed by the city council during the most recent recruitment for that appointive office. The mayor’s appointments to all other employee positions shall not be subject to city council confirmation. E. The mayor shall have the authority to appoint, without city council confirmation, an acting officer to perform the functions and duties of a vacant, funded appointive office, subject to the term limitations described in ECC 2.10.040(B); provided, that there is budgetary authority to fill the position. The city council shall be given written notice about any such acting appointments including the effective date of the appointment. Acting officers shall be compensated pursuant to applicable ordinances and personnel policies regarding acting pay. An appointive office will be deemed vacant: (1) as of the date the appointive officer has been separated from employment; or (2) prior to the date of separation if the mayor has made a final decision to separate the employment of the appointive officer and such appointive officer has been placed on leave and will no longer be performing any of the functions or duties of such appointive office. Ch. 2.10 Confirmation and Duties of Appointive Officers | Edmonds City Code Page 1 of 2 The Edmonds City Code is current through Ordinance 4410, passed October 14, 2025. Item 2.2 Packet pg. 16/72 The Edmonds City Code is current through Ordinance 4410, passed October 14, 2025. Disclaimer: The city clerk’s office has the official version of the Edmonds City Code. Users should contact the city clerk’s office for ordinances passed subsequent to the ordinance cited above. City Website: www.edmondswa.gov Hosted by General Code. 2.10.040 Terms and extensions of terms. A. Permanent appointive officers shall serve without a definite term. B. The authority to hold an appointive office on an acting basis (an acting office) shall expire and be deemed vacant six months after the date of the acting appointment. If, during that six-month period, the administration has not been able to generate sufficient interest from suitable candidates to satisfy the city council interview requirement (see ECC 2.10.010(D)), the mayor may request an extension of acting office authority from the city council, in increments of no more than six months at a time, to allow the recruiting process to continue. After the initial six-month term, each extension of the acting office shall be subject to city council confirmation. Similarly, any employment agreement or services contract beyond a six-month term shall require city council approval. C. Both permanent and acting appointive officers shall be at-will positions serving at the pleasure of the mayor. [Ord. 4406 § 1 (Att. A), 2025; Ord. 3959 § 1 (Att. A), 2014]. Ch. 2.10 Confirmation and Duties of Appointive Officers | Edmonds City Code Page 1 of 1 The Edmonds City Code is current through Ordinance 4410, passed October 14, 2025. Item 2.2 Packet pg. 17/72 City Council Agenda Item 2.3 January 6, 2026 - Council Committee A TITLE:Professional Services Agreement for Highway 99 Revitalization Project - Stage 3 Urban Design Elements DEPARTMENT:Public Works and Utilities PRESENTER:Mike De Lilla/Bertrand Hauss NEEDED FROM COUNCIL:Action RECOMMENDATION:Forward item to the consent agenda for approval. BUDGET: Total Dollar Amount:TBD ☐ Approved in Budget Fund(s):grant funded ☐ Budget Reallocation Required ☒ No Budget Impact PROBLEM/ISSUE STATEMENT: The Urban Design Elements task was included in SCJ’s (lead consultant) initial contract. They started working on this portion of the project and, after several meetings, a determination was made that another consultant should lead the urban design task. HBB was selected and their scope of work (SOW) consists of: Site inventory and analysis Preliminary concept development o Establishment maximum of four conceptual-level alternatives o Participation in stakeholder meetings (already in-place) o Concept refinement and community outreach (through open houses & on-line surveys) o Selection of top two alternatives and completion of 30% design plans for both Design documents for preferred alternative (60% Plans, 90% Plans, 100% Plans) Structural work is included in the SOW (as needed based on selected urban design elements) and to be completed by Structural Consultant (TBD). Urban Design Elements plan sheets for this portion of the project will be inserted into the SCJ plan sheets. CONTEXT, ANALYSIS, & ALTERNATIVES: The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway 99 in Shoreline through Edmonds from 244th St SW to 210th St SW. Due to the high cost of completing all proposed improvements along the corridor, the 2.25 mile stretch was divided into seven segments. The scope of the Stage 3 segment, 244th St SW to 238th St SW, includes capacity improvements at 238th St SW with the addition of a second left turn lane for the northbound movement. It also includes Item 2.3 Packet pg. 18/72 a planter strip, bike lane, new sidewalk, new street and pedestrian lighting on both sides of Hwy 99, an overlay, and the completion of various utility improvements – including conversion of overhead utilities to underground. Urban Design Elements additions to the project may include the following: signage, artistic elements, landscaping, and hardscape components. RECOMMENDATION: Forward item to the consent agenda for approval. BUDGET IMPACTS: The total contract cost with HBB for Stage 3 is being negotiated between the City and HBB. This contract will be 100% funded by Connecting Washington Funds from the $16.5M secured amount used for Hwy 99 Revitalization project - Stage 2 and for portions of design phases for Stages 3 & 4. This scope of work will be inserted into a WSDOT Local Agency Negotiated Hourly Rate Consultant Agreement. ADDITIONAL INFORMATION: Click or tap here to enter text. ATTACHMENTS: Attachment 1 – Draft Scope of Work Item 2.3 Packet pg. 19/72 HB B L a n d s c a p e A r c h i t e c t u r e 21 0 1 F o u r t h A v e n u e , S u i t e 1 8 0 0 Se a t t l e , WA 98 1 2 1 20 6 -68 2 -30 5 1 Ph o n e 20 6 -68 2 -32 4 5 Fa x ww w.h b b s e a t t l e . c o m Mr. Bertrand Hauss, P.E. 19 December 2025 Transportation Engineer City of Edmonds Bertrand.hauss@edmondswa.gov RE: Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 3) Dear Mr. Hauss, Thank you for the opportunity to provide urban design services for the City of Edmonds as part of the Highway 99 Revitalization project. After meetings and discussions with you on the scope of services, we understand the first phase will be Stage 3 (from 244th to ~ 400’ north of 238th) on Highway 99. A separate contract and scope of services will be developed for Stage 4 (from 224th to 220th). For both stages, SCJ Alliance (SCJ) is the lead consulting engineering for roadway improvements. The work developed under this contract will be folded into the larger construction packages for the roadway. Stage 3 has secured all necessary funding for design and construction, with no Federal funding, with an approximate duration of 24 months from notice to proceed to final bid documents. Urban design features could include landscape, paving treatments, signs, or small structures. Preliminary opportunity areas for urban design enhancements have been identified in Exhibit B. Examples of those urban design features are shown in pages 1 through 3 on Exhibit C from the City of Edmonds. We also understand that public art may be of interest, and a separate task is included below to assist in the solicitation process, selection and coordination with possible public artist(s). Examples of public art are shown on page 4 of Exhibit C. MLA Engineering is also joining our team as a subconsultant to assist with structural engineering for the possibility of larger urban design features. Our proposed scope of work will permit modification as we progress through the design process. The tasks that we are proposing for your project includes the following: PROJECT MANAGEMENT 1.1 Monthly Reporting & Invoicing a) Prepare and provide monthly reports with invoices. The project timeline is estimated to be 24 months from notice to proceed. 1.2 Biweekly Coordination Meetings with the City a) Attend bi-weekly virtual meetings with the City throughout the project, up to be 15 to 20 minutes in duration each. Formal meeting notes will not be produced for these coordination meetings, but follow-up emails will be provided for critical items discussed. 1.3 Project Schedule a) Develop and maintain a project schedule through the project. Make updates after each significant milestone in coordination with City and SCJ. 1.4 Subconsultant Coordination a) Coordinate with MLA Engineering throughout the project, primarily during Task 4 and Task 5. This includes attending up to eight (8) coordination meetings (virtual meetings). Task 1 Deliverables:  Monthly reporting and invoicing  Project schedule and updates. Item 2.3 Packet pg. 20/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 3) Page 2 of 6 19 December 2025 SITE INVENTORY & ANALYSIS 2.1 Background Research a) HBB will review available background information including planning documents, Stage 2 Urban Design documentation, current Stage 3 construction documents, history of the Stage 3 area and the surrounding community. This will also include reviewing property ownership delineations, WSDOT requirements, and limited access areas. b) Prepare a base map with aerial images, existing surveyed conditions, along with proposed Stage 3 roadway improvements. City or SCJ will provide existing survey files and proposed roadway improvements. 2.2 Site Inventory a) Prepare for and attend a project kick-off meeting with City staff, SCJ, and HBB. The goal will be to review the project schedule, lines of communication, design parameters, and community engagement strategy. We will also review our initial background information review and base maps and provide questions to City and SCJ. b) Visit the Stage 3 area and vicinity, up to 3 staff from HBB, total of 5 hours in duration in order to review the site conditions during daylight hours and night hours. SCJ and City staff may attend the site visit. c) Supplement the base map with additional information on existing conditions, take site photos and video. 2.3 Site Analysis a) Attend one (1) meeting with SCJ and City staff to review site visit observations in preparation for developing a site analysis. b) Develop a site inventory plan and a site analysis plan in preparation for Stakeholder Meeting #1. Each plan will be 22” x 34” in size, full color plans, with site photos and notations. Site inventory will identify existing features and design parameters within Stage 3. Site analysis will identify urban design opportunities and other constraints within Stage 3. c) Develop precedent images for inspiration of various urban design features that could be feasible within Stage 3 based on the site inventory and analysis. This will be limited to up to two boards at 22” x 34”. d) Facilitate Stakeholder Meeting #1 to present site inventory and site analysis materials (virtual meeting). All meeting materials are developed under separate tasks. Task 2 Deliverables:  Base map  Site Inventory & Analysis Plans  Precedent images  Meeting notes Task 2 Meetings:  Project kick-off meeting with City staff and SCJ (virtual meeting)  Site visit  Site visit debrief meeting with City staff and SCJ  Stakeholder Meeting #1 (virtual meeting) PRELIMINARY CONCEPT DEVELOPMENT 3.1 Preliminary Concepts a) Develop preliminary concepts for urban design opportunity areas based on Task 2. Up to three urban design opportunities will be developed within Stage 3, (up to 3 concepts). Each concept will include plan view sketch in color, color section, and precedent images. Forms and materials will be annotated. b) Present preliminary concepts to City staff and SCJ for initial feedback. Make revisions as required. c) Facilitate Stakeholder Meeting #2 to present preliminary concepts. All meeting materials are developed under separate tasks. 3.2 Concept Refinement & Community Outreach a) Based on feedback received from Task 3.1, refine concepts from 3 to up to 2 alternatives in preparation for community outreach. b) Develop preliminary cost estimates (30% level) for up to 2 alternative concepts. Item 2.3 Packet pg. 21/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 3) Page 3 of 6 19 December 2025 c) Develop 3D models and renderings during day and night. d) Facilitate a review meeting of the refined concepts, graphics and costs with City staff and SCJ, make revisions as required, up to 1 hour in duration, virtual meeting. All meeting materials are developed under separate tasks. e) Facilitate Stakeholder Meeting #3 to present refined concepts and associated materials. f) Revise up to 2 concepts and associated materials based on feedback received from stakeholders. g) Prepare for and attend Community Open House #1. Deliverables will be printed on mounted boards and reflect the feedback received to date. Flyers will be created to help advertise the open house in printed and digital form. Distribution of the flyers by the City. An online survey (using Survey Monkey platform) will be developed utilizing the same graphics as presented at the open house to request additional feedback on the proposed concepts. The online survey will be open for approximately 1 month, beginning on the day of the in-person open house. h) Revise concepts and associated materials based on feedback received from the open house and online survey. i) Attend meeting with City staff and SCJ to review revised materials, up to 1 hour in duration, virtual meeting. j) Submit Initial Art Concept review to WSDOT for the required Public Art Plan approval process. Materials will be based upon all graphics completed to date, with no significant additional formatting. Narrative elements will be added to the plan as required by WSDOT. k) Attend and present at a meeting with WSDOT, City staff and SCJ regarding the Art Concept review materials. All meeting materials are developed under separate tasks. l) Attend meeting with City staff and SCJ to review comments received to date, in preparation for City Council Meeting #1 and provide recommendations for concept(s) to proceed with, up 1 hour in duration. m) Prepare for and present to the City Council Meeting #1, including the urban design concepts and engagement process to date. Based on feedback, costs and other constraints, receive direction from Council on preferred concept(s) to proceed with for Construction Documentation. Task 3 Deliverables:  Preliminary Concepts o Up to 2 color rendered plan sketches o Up to 2 color rendered sections o Up to 2 associated precedent images  Refined Concepts (up to 3): o 3D model and renderings of day and night o 30% level cost estimates (up to 2) o Color rendered plan and section  Online survey questions and graphics.  Online survey summary results.  WSDOT Initial Art Concept review packet  City Council Meeting #1 presentation Task 3 Meetings:  Prepare for and attend up to four (4) design review meetings with City staff and SCJ (virtual meeting)  Stakeholder Meeting #2  Stakeholder Meeting #3  Community Open House #1  Meeting with WSDOT to review and present Initial Art Concept  City Council Meeting #1 CONSTRUCTION DOCUMENTATION 4.1 60% Construction Documents a) Develop and prepare 60% design drawings for the preferred urban design concept identified in Task 3. 60% drawings will include landscape, urban design, and structural plans and details and will be formatted to fit within the construction documents for the larger Stage 3 roadway improvements, in coordination with SCJ. Sheets are estimated to include the following: Item 2.3 Packet pg. 22/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 3) Page 4 of 6 19 December 2025  Urban Design Plan & Details (3 sheets at 1” = 10’-0” scale).  Planting Plan & Details. (3 sheets 1” =10’-0” scale).  Structural Plan & Details (3 sheets at 1” = 10’-0” scale) b) Develop 60% technical specifications (WSDOT format) based on submitted plans. c) Develop 60% cost estimate (WSDOT format) based on submitted plans. d) Attend up to four (4) meetings with City staff and/or SCJ to coordinate plans, specifications and cost estimate. e) Submit Selected Art Concept review to WSDOT for the required Public Art Plan approval process. Materials will be based upon all graphics completed to date, with no additional formatting. Narrative elements will be added to the plan as required by WSDOT. Documentation may include sight lines, clear zones for WSDOT limited access areas. This information will be coordinated and provided by SCJ and incorporated into the submittal. f) Attend and present at a meeting with WSDOT, City staff and SCJ regarding the Selected Art Concept review materials. g) Prepare for and facilitate Stakeholder Meeting #4 to present 60% submittal and comments from WSDOT’s review. h) Prepare for and attend Community Open House #2. Deliverables will be printed on mounted boards and reflect the feedback received to date. No flyers or online survey will be included in Community Open House #2, and is assumed to be combined with the larger roadway project. 4.2 90% Construction Documents a) Develop and prepare 90% design drawings for each urban design concept(s), up to the 3 identified in Task 3. 90% drawings will include landscape, urban design, and structural plans and details and will be formatted to fit within the construction documents for the larger Stage 3 roadway improvements, in coordination with SCJ. Sheets based on those identified in Task 4.1 b) Develop 90% technical specifications (WSDOT format) based on submitted plans. c) Develop 90% cost estimate (WSDOT format) based on submitted plans. d) Submit Final Proposed Art review to WSDOT for the required Public Art Plan approval process. Materials will be based upon all graphics completed to date, with no additional formatting. Narrative elements will be added to the plan as required by WSDOT. e) Attend and present at a meeting with WSDOT, City staff and SCJ regarding the Final Proposed Art review materials. f) Prepare for and facilitate Stakeholder Meeting #5 to present 90% submittal and comments received to date. All meeting materials are developed under separate tasks. 4.3 100% Construction Documents / Bid Set a) Using the final 90% submittal as a base, develop and prepare 100% Construction Documents / Bid Set incorporating WSDOT and City comments. 100% drawings will include landscape, urban design, and structural plans and details and will be formatted to fit within the construction documents for the larger Stage 3 roadway improvements, in coordination with SCJ. Sheets based on those identified in Task 4.1 b) Develop 100% technical specifications (WSDOT format) based on submitted plans. c) Develop 100% cost estimate (WSDOT format) based on submitted plans. d) Attend up to three (3) meetings with City staff and/or SCJ to coordinate plans, specifications, and cost estimate. Task 4 Deliverables:  60% construction documents including drawings, technical specifications, and cost estimate.  WSDOT Selected Art Concept packet  90% construction documents including drawings, technical specifications, and cost estimate.  WSDOT Final Proposed Art packet  100% / Bid Set construction documents including drawings, technical specifications, and cost estimate.  City Council Meeting #2 packet  Meeting notes Task 4 Meetings:  Prepare for and attend up to four (4) design review meetings with City staff and SCJ.  Stakeholder Meeting #4 Item 2.3 Packet pg. 23/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 3) Page 5 of 6 19 December 2025  Meeting with WSDOT to review and present Selected Art Concept  Community Open House #2  Stakeholder Meeting #5  Meeting with WSDOT to review and present Final Proposed Art BID SUPPORT 5.1 Bid Support a) Respond to contractor questions relating to the construction documents and assist in the preparation of one (1) addendum. b) Integrate bid addenda information and produce a conformed set of plans, details, and specifications. Task 5 Deliverables:  One (1) addendum to construction documents (plans, details, and specifications). PUBLIC ARTIST SUPPORT 6.1 Public Artist Support a) Assist the City in developing a Public Artist solicitation (RFP). b) Assist the City in selecting a Public Artist, and attending interview reviews (up to 4 hours in duration) c) Coordination with Public Artist to incorporate designs into deliverables, this is in addition to the scope of services already identified. d) Attend up to six (6) meetings with the Public Artist for the duration of the project. Task 5 Deliverables:  None ASSUMPTIONS The above scope and fee are based on the following assumptions: 1. Any language translation services (live or for materials prepared) will be provided by the City. 2. Roadway engineering is at approximately 60% design for Stage 3 and 30% for Stage 4 design. 3. Stakeholder meetings will be virtual meetings, set up by the City, duration one (1) hour each. 4. The Stakeholder group has already been formed and consists of residents, business owners, and council members. They meet regularly every 2 months. It is anticipated that we will provide updates to the project and interact with the stakeholder throughout the project to help guide design decisions. This scope of work includes 9 virtual meetings, including presentation materials and meeting notes for each. Packets of materials will be sent ahead of time (approximately 1 week), and the meetings will be facilitated by HBB when focused on the urban design features. Materials will be presented as PDFs. 5. Open houses will be in person, and the City will coordinate location, rental agreements, refreshments, mailers, and online invitations. SCJ will also attend Open Houses. 6. Any irrigation required for the urban design enhancements will be connected to the larger roadway irrigation system and designed by SCJ. 7. Coordination meetings with the City will be 15 minutes in duration and virtual, unless otherwise identified. 8. All meetings are assumed to be one hour in duration, virtual, unless otherwise identified. 9. Attending and presenting at City Council meetings will be in-person, with a total duration of 3 hours each, including travel. 10. Attending and presenting at Community Open House meetings are assumed to be 4 hours in duration, including travel. 11. Electrical engineering services will be provided by SCJ as needed. Lighting design at a conceptual level will be provided by HBB. 12. Arborist services are not included in this scope of work. 13. Right-of-way acquisition and planning will be by others. 14. Assembling and submitting construction documentation will be by SCJ. 15. Construction Administration services are not included in this agreement but may be added as a supplement agreement upon completion of the design phases. 16. The WSDOT Public Art Plan is based on the requirements within Chapter 950 of the Design Manual. Item 2.3 Packet pg. 24/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 3) Page 6 of 6 19 December 2025 17. The 60% Submittal documents will be used to submit for all required City and State permits. City staff and/or SCJ will lead the permitting efforts. 18. Quality Control / Quality Assurance reviews are included for each major deliverable and PS&E Submittal by a senior licensed landscape architect. 19. City of Edmonds will be responsible for publishing RFP for public artist, coordinating the public artist selection, and contracting with them separately for design and construction. 20. Geotechnical engineering is not included. It is assumed that the SCJ team has conducted sufficient geotechnical investigations to support the urban design features proposed as part of this contract. We are prepared to negotiate any adjustments in design services to meet the requirements of the project. If you have any questions regarding the above proposal, please call. Best regards, HOUGH BECK & BAIRD INC. Aaron Luoma, ASLA Principal Attachments: Exhibit A. HWY99 Edmonds Urban Design Stage 3 Fee Estimate Exhibit B. Edmonds_Hwy99_Stg3_Potential-LA&Art-Areas_2023-0419 Exhibit C. 0775_Edmonds Hwy 99 Conceptual Imagery Booklet Item 2.3 Packet pg. 25/72 City Council Agenda Item 2.4 January 6, 2026 - Council Committee A TITLE:Professional Services Agreement for Highway 99 Revitalization Project - Stage 4 Urban Design Elements DEPARTMENT:Public Works and Utilities PRESENTER:Mike De Lilla/Bertrand Hauss NEEDED FROM COUNCIL:Action RECOMMENDATION:Forward item to the consent agenda for approval. BUDGET: Total Dollar Amount:TBD ☐ Approved in Budget Fund(s):grant funded ☐ Budget Reallocation Required ☒ No Budget Impact PROBLEM/ISSUE STATEMENT: The Urban Design Elements task was included in SCJ’s (lead consultant) initial contract. They started working on this portion of the project and, after several meetings, a determination was made that another consultant should lead the urban design task. HBB was selected and their scope of work (SOW) consists of: Site inventory and analysis Preliminary concept development o Establishment maximum of four conceptual-level alternatives o Participation in stakeholder meetings (already in-place) o Concept refinement and community outreach (through open houses & on-line surveys) o Selection of top two alternatives and completion of 30% design plans for both Design documents for preferred alternative (60% Plans, 90% Plans, 100% Plans) Structural work is included in the SOW (as needed based on selected urban design elements) and to be completed by Structural Consultant (TBD). Urban Design Elements plan sheets for this portion of the project will be inserted into the SCJ plan sheets. CONTEXT, ANALYSIS, & ALTERNATIVES: The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway 99 in Shoreline through Edmonds from 244th St SW to 210th St SW. Due to the high cost of completing all proposed improvements along the corridor, the 2.25 mile stretch was divided into seven segments. The scope of the Stage 4 segment, 224th St SW to 220th St SW, includes capacity improvements at 220th St SW with the addition of a second left turn lane for northbound movement. It also includes a Item 2.4 Packet pg. 26/72 planter strip, bike lane, new sidewalk, new street and pedestrian lighting on both sides of Hwy 99, an overlay, and the completion of various utility improvements – including conversion of overhead utilities to underground. Urban Design Elements additions to the project may include the following: signage, artistic elements, landscaping, and hardscape components. RECOMMENDATION: Forward item to the consent agenda for approval. BUDGET IMPACTS: The total contract cost with HBB for Stage 4 is still being negotiated between the City and HBB. This contract will be 100% funded by Connecting Washington funds (from $16.5 Million secured amount) and Move Ahead funds (from $22.5 Million secured amount). This scope of work will be inserted into a WSDOT Local Agency Negotiated Hourly Rate Consultant Agreement. ADDITIONAL INFORMATION: ATTACHMENTS: Attachment 1 – Draft Scope of Work Item 2.4 Packet pg. 27/72 HB B L a n d s c a p e A r c h i t e c t u r e 21 0 1 F o u r t h A v e n u e , S u i t e 1 8 0 0 Se a t t l e , WA 98 1 2 1 20 6 -68 2 -30 5 1 Ph o n e 20 6 -68 2 -32 4 5 Fa x ww w.h b b s e a t t l e . c o m Mr. Bertrand Hauss, P.E. 19 December 2025 Transportation Engineer City of Edmonds Bertrand.hauss@edmondswa.gov RE: Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 4) Dear Mr. Hauss, Thank you for the opportunity to provide urban design services for the City of Edmonds as part of the Highway 99 Revitalization project. After meetings and discussions with you on the scope of services, Stage 4 (from 224th to 220th) will follow Stage 3 (from 244th to ~ 400’ north of 238th) on Highway 99. For both stages, SCJ Alliance (SCJ) is the lead consulting engineering for roadway improvements. The work developed under this contract will be folded into the larger construction packages for the roadway. Stage 4 is anticipated to secure Federal funding and will have an approximate duration of 24 months from notice to proceed to final bid documents.. Urban design features could include landscape, paving treatments, signs, or small structures. Preliminary opportunity areas for urban design enhancements have been identified in Exhibit B. Examples of those urban design features are shown in pages 1 through 3 on Exhibit C from the City of Edmonds. We also understand that public art may be of interest, and a separate task is included below to assist in the solicitation process, selection and coordination with possible public artist(s). Examples of public art are shown on page 4 of Exhibit C. MLA Engineering is also joining our team as a subconsultant to assist with structural engineering for the possibility of larger urban design features. Our proposed scope of work will permit modification as we progress through the design process. The tasks that we are proposing for your project includes the following: PROJECT MANAGEMENT 1.1 Monthly Reporting & Invoicing a) Prepare and provide monthly reports with invoices. The project timeline is estimated to be 24 months from notice to proceed. 1.2 Biweekly Coordination Meetings with the City a) Attend bi-weekly virtual meetings with the City throughout the project, up to be 15 to 20 minutes in duration each. Formal meeting notes will not be produced for these coordination meetings, but follow-up emails will be provided for critical items discussed. 1.3 Project Schedule a) Develop and maintain a project schedule through the project. Make updates after each significant milestone in coordination with City and SCJ. 1.4 Subconsultant Coordination a) Coordinate with MLA Engineering throughout the project, primarily during Task 4 and Task 5. This includes attending up to eight (8) coordination meetings (virtual meetings). Task 1 Deliverables:  Monthly reporting and invoicing  Project schedule and updates. Item 2.4 Packet pg. 28/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 4) Page 2 of 6 19 December 2025 SITE INVENTORY & ANALYSIS 2.1 Background Research a) HBB will review available background information including planning documents, Stage 2 Urban Design documentation, current Stage 4 construction documents, history of the Stage 4 area and the surrounding community. This will also include reviewing property ownership delineations and WSDOT requirements. b) Prepare a base map with aerial images, existing surveyed conditions, along with proposed Stage 4 roadway improvements. City or SCJ will provide existing survey files and proposed roadway improvements. 2.2 Site Inventory a) Prepare for and attend a project kick-off meeting with City staff, SCJ, and HBB. The goal will be to review the project schedule, lines of communication, design parameters, and community engagement strategy. We will also review our initial background information review and base maps and provide questions to City and SCJ. b) Visit the Stage 4 area and vicinity, up to 3 staff from HBB, total of 5 hours in duration in order to review the site conditions during daylight hours and night hours. SCJ and City staff may attend the site visit. c) Supplement the base map with additional information on existing conditions, take site photos and video. 2.3 Site Analysis a) Attend one (1) meeting with SCJ and City staff to review site visit observations in preparation for developing a site analysis. b) Develop a site inventory plan and a site analysis plan in preparation for Stakeholder Meeting #1. Each plan will be 22” x 34” in size, full color plans, with site photos and notations. Site inventory will identify existing features and design parameters within Stage 4. Site analysis will identify urban design opportunities and other constraints within Stage 4. c) Develop precedent images for inspiration of various urban design features that could be feasible within Stage 4 based on the site inventory and analysis. This will be limited to up to two boards at 22” x 34”. d) Facilitate Stakeholder Meeting #1 to present site inventory and site analysis materials (virtual meeting). All meeting materials are developed under separate tasks. Task 2 Deliverables:  Base map  Site Inventory & Analysis Plans  Precedent images  Meeting notes Task 2 Meetings:  Project kick-off meeting with City staff and SCJ (virtual meeting)  Site visit  Site visit debrief meeting with City staff and SCJ  Stakeholder Meeting #1 (virtual meeting) PRELIMINARY CONCEPT DEVELOPMENT 3.1 Preliminary Concepts a) Develop preliminary concepts for urban design opportunity areas based on Task 2. Up to three urban design opportunities will be developed within Stage 4, (up to 3 concepts). Each concept will include plan view sketch in color, color section, and precedent images. Forms and materials will be annotated. b) Present preliminary concepts to City staff and SCJ for initial feedback. Make revisions as required. c) Facilitate Stakeholder Meeting #2 to present preliminary concepts. All meeting materials are developed under separate tasks. 3.2 Concept Refinement & Community Outreach a) Based on feedback received from Task 3.1, refine concepts from 3 to up to 2 alternatives in preparation for community outreach. b) Develop preliminary cost estimates (30% level) for up to 2 alternative concepts. c) Develop 3D models and renderings during day and night. Item 2.4 Packet pg. 29/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 4) Page 3 of 6 19 December 2025 d) Facilitate a review meeting of the refined concepts, graphics and costs with City staff and SCJ, make revisions as required, up to 1 hour in duration, virtual meeting. All meeting materials are developed under separate tasks. e) Facilitate Stakeholder Meeting #3 to present refined concepts and associated materials. f) Revise up to 2 concepts and associated materials based on feedback received from stakeholders. g) Prepare for and attend Community Open House #1. Deliverables will be printed on mounted boards and reflect the feedback received to date. Flyers will be created to help advertise the open house in printed and digital form. Distribution of the flyers by the City. An online survey (using Survey Monkey platform) will be developed utilizing the same graphics as presented at the open house to request additional feedback on the proposed concepts. The online survey will be open for approximately 1 month, beginning on the day of the in-person open house. h) Revise concepts and associated materials based on feedback received from the open house and online survey. i) Attend meeting with City staff and SCJ to review revised materials, up to 1 hour in duration, virtual meeting. j) Submit Initial Art Concept review to WSDOT for the required Public Art Plan approval process. Materials will be based upon all graphics completed to date, with no significant additional formatting. Narrative elements will be added to the plan as required by WSDOT. k) Attend and present at a meeting with WSDOT, City staff and SCJ regarding the Art Concept review materials. All meeting materials are developed under separate tasks. l) Attend meeting with City staff and SCJ to review comments received to date, in preparation for City Council Meeting #1 and provide recommendations for concept(s) to proceed with, up 1 hour in duration. m) Prepare for and present to the City Council Meeting #1, including the urban design concepts and engagement process to date. Based on feedback, costs and other constraints, receive direction from Council on preferred concept(s) to proceed with for Construction Documentation. Task 3 Deliverables:  Preliminary Concepts o Up to 2 color rendered plan sketches o Up to 2 color rendered sections o Up to 2 associated precedent images  Refined Concepts (up to 3): o 3D model and renderings of day and night o 30% level cost estimates (up to 2) o Color rendered plan and section  Online survey questions and graphics.  Online survey summary results.  WSDOT Initial Art Concept review packet  City Council Meeting #1 presentation Task 3 Meetings:  Prepare for and attend up to four (4) design review meetings with City staff and SCJ (virtual meeting)  Stakeholder Meeting #2  Stakeholder Meeting #3  Community Open House #1  Meeting with WSDOT to review and present Initial Art Concept  City Council Meeting #1 CONSTRUCTION DOCUMENTATION 4.1 60% Construction Documents a) Develop and prepare 60% design drawings for the preferred urban design concept identified in Task 3. 60% drawings will include landscape, urban design, and structural plans and details and will be formatted to fit within the construction documents for the larger Stage 4 roadway improvements, in coordination with SCJ. Sheets are estimated to include the following:  Urban Design Plan & Details (3 sheets at 1” = 10’-0” scale). Item 2.4 Packet pg. 30/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 4) Page 4 of 6 19 December 2025  Planting Plan & Details. (3 sheets 1” =10’-0” scale).  Structural Plan & Details (3 sheets at 1” = 10’-0” scale) b) Develop 60% technical specifications (WSDOT format) based on submitted plans. c) Develop 60% cost estimate (WSDOT format) based on submitted plans. d) Attend up to four (4) meetings with City staff and/or SCJ to coordinate plans, specifications and cost estimate. e) Submit Selected Art Concept review to WSDOT for the required Public Art Plan approval process. Materials will be based upon all graphics completed to date, with no additional formatting. Narrative elements will be added to the plan as required by WSDOT. Documentation may include sight lines and clear zones for WSDOT right-of-way. This information will be coordinated and provided by SCJ and incorporated into the submittal. f) Attend and present at a meeting with WSDOT, City staff and SCJ regarding the Selected Art Concept review materials. g) Prepare for and facilitate Stakeholder Meeting #4 to present 60% submittal and comments from WSDOT’s review. h) Prepare for and attend Community Open House #2. Deliverables will be printed on mounted boards and reflect the feedback received to date. No flyers or online survey will be included in Community Open House #2, and is assumed to be combined with the larger roadway project. 4.2 90% Construction Documents a) Develop and prepare 90% design drawings for each urban design concept(s), up to the 3 identified in Task 3. 90% drawings will include landscape, urban design, and structural plans and details and will be formatted to fit within the construction documents for the larger Stage 4 roadway improvements, in coordination with SCJ. Sheets based on those identified in Task 4.1 b) Develop 90% technical specifications (WSDOT format) based on submitted plans. c) Develop 90% cost estimate (WSDOT format) based on submitted plans. d) Submit Final Proposed Art review to WSDOT for the required Public Art Plan approval process. Materials will be based upon all graphics completed to date, with no additional formatting. Narrative elements will be added to the plan as required by WSDOT. e) Attend and present at a meeting with WSDOT, City staff and SCJ regarding the Final Proposed Art review materials. f) Prepare for and facilitate Stakeholder Meeting #5 to present 90% submittal and comments received to date. All meeting materials are developed under separate tasks. 4.3 100% Construction Documents / Bid Set a) Using the final 90% submittal as a base, develop and prepare 100% Construction Documents / Bid Set incorporating WSDOT and City comments. 100% drawings will include landscape, urban design, and structural plans and details and will be formatted to fit within the construction documents for the larger Stage 4 roadway improvements, in coordination with SCJ. Sheets based on those identified in Task 4.1 b) Develop 100% technical specifications (WSDOT format) based on submitted plans. c) Develop 100% cost estimate (WSDOT format) based on submitted plans. d) Attend up to three (3) meetings with City staff and/or SCJ to coordinate plans, specifications, and cost estimate. Task 4 Deliverables:  60% construction documents including drawings, technical specifications, and cost estimate.  WSDOT Selected Art Concept packet  90% construction documents including drawings, technical specifications, and cost estimate.  WSDOT Final Proposed Art packet  100% / Bid Set construction documents including drawings, technical specifications, and cost estimate.  City Council Meeting #2 packet  Meeting notes Task 4 Meetings:  Prepare for and attend up to four (4) design review meetings with City staff and SCJ.  Stakeholder Meeting #4  Meeting with WSDOT to review and present Selected Art Concept Item 2.4 Packet pg. 31/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 4) Page 5 of 6 19 December 2025  Community Open House #2  Stakeholder Meeting #5  Meeting with WSDOT to review and present Final Proposed Art BID SUPPORT 5.1 Bid Support a) Respond to contractor questions relating to the construction documents and assist in the preparation of one (1) addendum. b) Integrate bid addenda information and produce a conformed set of plans, details, and specifications. Task 5 Deliverables:  One (1) addendum to construction documents (plans, details, and specifications). PUBLIC ARTIST SUPPORT 6.1 Public Artist Support a) Assist the City in developing a Public Artist solicitation (RFP). b) Assist the City in selecting a Public Artist, and attending interview reviews (up to 4 hours in duration) c) Coordination with Public Artist to incorporate designs into deliverables, this is in addition to the scope of services already identified. d) Attend up to six (6) meetings with the Public Artist for the duration of the project. Task 5 Deliverables:  None ASSUMPTIONS The above scope and fee are based on the following assumptions: 1. Any language translation services (live or for materials prepared) will be provided by the City. 2. Roadway engineering is at approximately 60% design for Stage 3 and 30% for Stage 4 design. 3. Stakeholder meetings will be virtual meetings, set up by the City, duration one (1) hour each. 4. The Stakeholder group has already been formed and consists of residents, business owners, and council members. They meet regularly every 2 months. It is anticipated that we will provide updates to the project and interact with the stakeholder throughout the project to help guide design decisions. This scope of work includes 9 virtual meetings, including presentation materials and meeting notes for each. Packets of materials will be sent ahead of time (approximately 1 week), and the meetings will be facilitated by HBB when focused on the urban design features. Materials will be presented as PDFs. 5. Open houses will be in person, and the City will coordinate location, rental agreements, refreshments, mailers, and online invitations. SCJ will also attend Open Houses. 6. Any irrigation required for the urban design enhancements will be connected to the larger roadway irrigation system and designed by SCJ. 7. Coordination meetings with the City will be 15 minutes in duration and virtual, unless otherwise identified. 8. All meetings are assumed to be one hour in duration, virtual, unless otherwise identified. 9. Attending and presenting at City Council meetings will be in-person, with a total duration of 3 hours each, including travel. 10. Attending and presenting at Community Open House meetings are assumed to be 4 hours in duration, including travel. 11. Electrical engineering services will be provided by SCJ as needed. Lighting design at a conceptual level will be provided by HBB. 12. Arborist services are not included in this scope of work. 13. Right-of-way acquisition and planning will be by others. 14. Assembling and submitting construction documentation will be by SCJ. 15. Construction Administration services are not included in this agreement but may be added as a supplement agreement upon completion of the design phases. 16. The WSDOT Public Art Plan is based on the requirements within Chapter 950 of the Design Manual. Item 2.4 Packet pg. 32/72 Urban Design Element Services (as part of Highway 99 Revitalization & Gateway project - Stage 4) Page 6 of 6 19 December 2025 17. The 60% Submittal documents will be used to submit for all required City and State permits. City staff and/or SCJ will lead the permitting efforts. 18. Quality Control / Quality Assurance reviews are included for each major deliverable and PS&E Submittal by a senior licensed landscape architect. 19. City of Edmonds will be responsible for publishing RFP for public artist, coordinating the public artist selection, and contracting with them separately for design and construction. 20. Geotechnical engineering is not included. It is assumed that the SCJ team has conducted sufficient geotechnical investigations to support the urban design features proposed as part of this contract. We are prepared to negotiate any adjustments in design services to meet the requirements of the project. If you have any questions regarding the above proposal, please call. Best regards, HOUGH BECK & BAIRD INC. Aaron Luoma, ASLA Principal Attachments: Exhibit A. HWY99 Edmonds Urban Design Stage 4 Fee Estimate Exhibit B. Edmonds_Hwy99_Stg4_Potential-LA&Art-Areas_2023-0419 Exhibit C. 0775_Edmonds Hwy 99 Conceptual Imagery Booklet Item 2.4 Packet pg. 33/72 City Council Agenda Item 2.5 January 6, 2026 - Council Committee A TITLE:WA Traffic Safety Commission Interagency Agreement DEPARTMENT:Police Services PRESENTER:Chief Dawkins NEEDED FROM COUNCIL:Action RECOMMENDATION:Staff is requesting that the council approve this agreement for the 1/13 consent agenda, so the Mayor can sign it. BUDGET: Total Dollar Amount:N/A ☐ Approved in Budget Fund(s):N/A ☐ Budget Reallocation Required ☒ No Budget Impact PROBLEM/ISSUE STATEMENT: For 2026 we need this Interagency agreement approved so our officers can work traffic safety emphasis shifts and the WA Traffic Safety Commission will reimburse Edmonds Police Department for the cost of the officer’s shift. CONTEXT, ANALYSIS, & ALTERNATIVES: Attached is the agreement we enter into annually with the Washington State Traffic Commission to be participants with the Target Zero Task force. Although it’s 20 pages in length, it defines our responsibilities and duties in order to receive grant funds paying for our Officers that participate in regional traffic safety efforts such as Holiday DUI emphasis, U Drive/U Text/U Pay, Click-it or ticket, etc. The funding pays for straight time and portions of benefits we pay as part of their salary. This agreement is not costing us anything, it only approves reimbursement from the award. RECOMMENDATION: Staff is requesting that the council approve this agreement for the 1/13 consent agenda, so the Mayor can sign it. BUDGET IMPACTS: There is no general fund impact. ADDITIONAL INFORMATION: ATTACHMENTS: WEMS Interagency Agreement Item 2.5 Packet pg. 34/72 HVE_IAA_Agreement_Edmonds Police Department INTERAGENCY AGREEMENT BETWEEN THEWashington Traffic Safety CommissionANDEdmonds Police DepartmentTHIS AGREEMENT is made and entered into by and between the Washington Traffic Safety Commission,hereinafter referred to as “WTSC,” and SUB RECIPIENT NAME Edmonds Police Department, hereinafterreferred to as “SUB-RECIPIENT.”NOW THEREFORE, in consideration of the authority provided to WTSC in RCW 43.59 and RCW 39.34,terms, conditions, covenants, and performance contained herein, or attached and incorporated and madea part hereof, the parties mutually agree as follows: 1.PURPOSE OF THE AGREEMENT:The purpose of this Agreement is to provide funding, provided by the United States Department ofTransportation (USDOT) National Highway Traffic Safety Administration (NHTSA) and allowed under theAssistance Listings Catalog of Federal Domestic Assistance (CFDA) numbers 20.600 and 20.616 fortraffic safety grant project 2026-HVE-5732-Region 10 HVE, specifically to provide funding for the lawenforcement agencies in WTSC Region 10 to conduct straight time or overtime enforcement activities(traffic safety emphasis patrols) as outlined in the Statement of Work (SOW), in support of Target Zeropriorities. The Target Zero Manager (TZM) and/or the Law Enforcement Liaison (LEL) shall coordinate theSOW with the SUB-RECIPIENT with the goal of reducing traffic crashes.WTSC grant 2026-HVE-5732-Region 10 HVE was awarded to the WTSC Region 10 to supportcollaborative efforts to conduct HVE activities. By signing this agreement, the SUB-RECIPIENT can seekreimbursement for straight time or overtime for approved law enforcement activity expenses incurred asa participant in the region’s HVE grant.2.PERIOD OF PERFORMANCEThe period of performance of this Agreement shall commence upon the date of execution by both parties,but not earlier than October 1, 2025, and remain in effect until September 30, 2026 unless terminatedsooner, as provided herein.3.SCOPE OF WORK3.1.1 Problem ID and/or OpportunityIn 2023, Washington State experienced the deadliest year on its roads since 1990. The trajectory of thisrise in fatalities reflects a broader trend of increasing impairment-related crashes, speeding, andcompounding issues in law enforcement, medical, and judicial systems. This uptick in fatal crashes isdeeply intertwined with impaired driving, law enforcement challenges, and societal impacts.Page 1 of 20 Item 2.5 Packet pg. 35/72 A Decade of Increasing Traffic FatalitiesThe rise in fatalities has been both sharp and persistent:•2015 saw a drastic 19.3% increase in traffic fatalities, the largest single-year jump since data collectionbegan in 1968.•Following this spike, fatalities stabilized between 2015 and 2019.•In 2020, despite pandemic-related reductions in traffic volume, fatalities climbed 6.7%, from 538 to 574.•The situation worsened in 2021-2023, when fatalities surged by 20.2%, from 674 in 2021 to 810 in 2023,the highest number since 1990. This five-year increase represents the most rapid rise in traffic fatalitiesrecorded in Washington State's history.•Pedestrian fatalities were a record-high of 157 in 2023 and pedestrian serious injuries reached 472, alsoa record high for the state.This project will fund locally coordinated enforcement mobilizations to address impaired driving,distracted driving, seat belt safety, speeding, and motorcycle safety. Funding and events will be organizedby local Target Zero Managers (TZMs) & the statewide Law Enforcement Liaison networks and their localTarget Zero Task Force. These patrols will also be coordinated with the Washington State Patrol (WSP).Target Zero Managers will establish or strengthen relationships with key WSP district personnel toimprove interagency coordination.3.1.2 Project Purpose and StrategiesThis project will fund High Visibility Enforcement (HVE) and Traffic Safety Enforcement Program (TSEP)patrols to prevent impaired driving, distracted driving, seat belt use, speeding, and motorcycle safety.High Visibility Enforcement (HVE) and Traffic Safety Enforcement Program (TSEP) patrols are designedto create deterrence by increasing the expectation of a citation/fine/arrest. Officers may also removehigh risk (impaired) drivers when encountered. So together, this countermeasure works by preventingdangerous driving behaviors and stopping those who still decide to engage in those behaviors.Funding and events will be organized by local TZMs, LELs, and their local Target Zero Task Force. Taskforces will use local data and professional judgement to determine enforcement priorities for theirjurisdictions and will schedule and plan enforcement and outreach activities. Regional participation in thefollowing National Campaigns is mandatory:•Impaired driving enforcement during the Holiday DUI campaign (December 2025).•Distracted driving enforcement during the Distracted Driving campaign (April 2026)•Seat belt enforcement during the Click It or Ticket campaign (May 2026).•Impaired driving enforcement during the Summer DUI campaign (August 2026).These patrols will also be coordinated with the Washington State Patrol (WSP). Target Zero Managerswill establish or strengthen relationships with key WSP district personnel to improve interagencycoordination with the WSP.3.1.3 Requirements for National Mobilizations and Traffic Safety Enforcement Program (TSEP)3.1.3.1.HVE events will be data informed; based on crash data, anecdotal evidence, and the professionaljudgement of task force members. WTSC strongly believes in the expertise of local officers to understandPage 2 of 20 Item 2.5 Packet pg. 36/72 the highest priority areas in their communities to focus their efforts.3.1.3.2.The SUB-RECIPIENT will ensure that all officers participating in these patrols are BAC certifiedand have received and passed the SFST refresher training.3.1.3.3.SUB-RECIPIENT will ensure all officers participating in Impaired Driving patrols have also receivedAdvanced Roadside Impaired Driving Enforcement (ARIDE) training.3.1.3.4.SUB-RECIPIENT shall ensure all participating personnel will use the WEMS system provided bythe WTSC to record all activities in digital activity logs conducted by their commissioned officerspursuant to the HVE events. Participating officers will fill out all applicable fields of the digital activity logand use the comments field to provide details on irregularities, challenges or other details that would helpexplain what was encountered during their shift. SUB- RECIPIENT will also ensure all supervisors andfiscal staff have the ability to review and edit those activity logs.3.1.4 Project Intent and Best Practice3.1.4.1.SUB-RECIPIENT is encouraged to help their Region Task Force fulfill the requirement toparticipate in the four mandatory National Campaigns. (Holiday DUI campaign in December 2025,Distracted Driving campaign in April 2026, Click It or Ticket campaign in May 2026, and Summer DUIcampaign in August 2026).NOTE: Agencies must participate in speed or impaired driving enforcement under this agreement to beeligible to receive funding under the WASPC equipment grant.3.1.4.2.SUB-RECIPIENT is strongly encouraged to participate in their task force to plan and executeenforcement events.3.1.4.3.Regional task force will be submitting quarterly progress reports and SUB-RECIPIENT isencouraged to participate to the fullest extent possible. Quarterly progress reports are due January 15,April 15, July 15, and October 15.3.1.4.4.WTSC encourages participating officers to prioritize violations that directly contribute to the injuryand death of road users, such as impaired driving, speeding, distracted driving, non-restraint, etc.3.1.4.5.SUB-RECIPIENT should promote patrol events through all earned, owned and, if funded, paidmedia that is available so that the public is made aware of the event before, during, and after theenforcement takes place. It is best practice to translate messages as needed and invite local mediainvolvement in the effort to reach communities in which HVE will occur.3.1.4.6.SUB-RECIPIENT should strive to actively enforce traffic safety laws focused on collision causingbehaviors in priority areas throughout the year outside of HVE events.3.1.4.7.When participating in motorcycle patrols SUB-RECIPIENT should focus on the illegal and unsafePage 3 of 20 Item 2.5 Packet pg. 37/72 driving actions of all motor vehicles interacting with motorcycles. This includes speeding, failure to yieldto a motorcycle, following too closely to a motorcycle, distracted driving, etc.3.1.4.8.When participating in motorcycle patrols SUB-RECIPIENT should ensure that enforcement willfocus on the illegal and unsafe driving actions of motorcycles that are known to cause serious and fatalcrashes. This includes impaired driving, speeding, and following too closely.3.1.4.9.Performance will be monitored by the regional TZM, LEL, and Task Force, as well as WTSC. WTSCreserves the right to designate specific officers as ineligible for cost reimbursement. This will occur if anofficer is determined to not have not met the purpose/intent of this grant in multiple emphasis patrols.3.1.4.10.Funds can be used to support the mentoring of officers in traffic enforcement. This can befocused on impaired driving, or general traffic enforcement.For DUI mentorship, WTSC has found it to be best practice to include a mix of instruction and practicalexperience. The mentor should be a DRE when possible, or a highly effective DUI emphasis patrol officerwith a minimum of ARIDE training. Mentor/mentee activities will be pre-approved by the TZM or LEL afterthe mentee submits their interest.3.1.4.11.Community outreach/collaboration: Funds can be used to pay for traffic safety focusedcommunity outreach and collaboration activities. The operational approach for regional communityoutreach and collaboration activities should be developed at the Task Force level and be approved by theWTSC. WTSC recommends that these activities include an opportunity for the audience to providefeedback on local traffic safety priorities and activities, which ideally will influence the region's plan fortraffic safety programming.3.1.4.12.In order to receive funding from this grant, agencies must participate with the regional trafficsafety task force/coalition in the planning efforts for these activities.3.1.4.13.WTSC also encourages all law enforcement agencies in Washington to utilize WTSC's dataanalysis resources, such as interactive dashboards and data from a statewide attitudinal survey, as welltheir regional Target Zero Manager to identify priorities for engaging with the community.3.1.4.14.WTSC will provide tools for documenting community collaboration activities, such as the WEMSactivity log.3.1.5 NATIONAL AND STATE-WIDE MOBILIZATIONSNot all agencies are required to participate in all of the mobilizations listed below. However, the regionmust have some law enforcement participation in all of the mobilizations listed. Dates are tentative andmay change when NHTSA publishes their FFY2026 mobilization calendar.Mobilization DatesHoliday DUI December 16, 2025 – January 1, 2026 Page 4 of 20 Item 2.5 Packet pg. 38/72 U Drive. U Text. U Pay.April 6 – 13, 2026Click It or Ticket May 11 – May 31, 2026It’s a Fine Line (optional if funded)July 2026 (Dates TBD)DUI Drive Sober or Get Pulled Over August 19 – September 7, 20263.2 PROJECT GOALSPrevent traffic crashes to reduce traffic related deaths and serious injuries through active, visible,consistent, and targeted traffic law enforcement, law enforcement training, and community outreach. Lawenforcement can have a profound effect on traffic safety and this project aims to increase participationto accomplish that.3.3 COMPENSATION3.3.1 The Compensation for the straight time or overtime work provided in accordance with thisAgreement has been established under the terms of RCW 39.34. The cost of accomplishing the workdescribed in the SOW will not exceed dollar total from amounts listed below. Payment for satisfactoryperformance shall not exceed this amount unless the WTSC and SUB-RECIPIENT mutually agree to ahigher amount in a written Amendment to this Agreement executed by both the WTSC and SUB-RECIPIENT. Comp-time is not considered overtime and will not be approved for payment. All lawenforcement agencies who are active members of the Region’s traffic safety task force with a fullyexecuted grant agreement are eligible to participate in this grant.3.3.2 WTSC will reimburse for personnel straight time or overtime expenses at 150 percent of theofficer’s normal salary rate plus SUB-RECIPIENT’s contributions to employee benefits, limited to thefollowing:•FICA•Medicare•Any portion of L&I that is paid by the employer (SUB-RECIPIENT)•Retirement contributions paid by the employer (SUB-RECIPIENT) can be included if the contribution isbased on a percentage of their hours worked.Health insurance, or any other benefits not listed above, are not eligible for reimbursement.The SUB-RECIPIENT will provide law enforcement officers with appropriate equipment (e.g., vehicles,radars, portable breath testers, etc.) to participate in the emphasis patrols.3.3.3 Funding alterations are permitted as follows: Upon agreement by the regional TZM and all otherparties impacted by a proposed budget alteration, the budget category amounts may be increased ordecreased without amending this agreement, so long as the total grant award amount does not increase.HVE grant funds should be managed collaboratively by the SUB-RECIPIENT and the TZM.These alterations must be requested through email communication between the regional TZM andassigned WTSC Program Manager. This communication shall include details of the requested budgetmodifications and a description of why these changes are needed. The TZM will also send an updatedPage 5 of 20 Item 2.5 Packet pg. 39/72 quarterly Operations Plan to the WASPC representative monitoring the project if the budget modificationwill result in changes to the previously submitted plan.3.3.4 These funds, designated for salaries and benefits, are intended to pay for the hourly straight time orovertime costs and proportional amounts of fringe benefits of commissioned staff pursuing the activitiesdescribed in the statement of work. These funds may not be used for any other purpose for example anywork required to maintain a law enforcement commission including recertification trainings like firearmqualification. This agreement is expressly designated to fund salaries and benefits. By signing thisagreement, SUB-RECIPIENT agrees to supply all necessary equipment and vehicles needed to accomplishthe work in the scope of work. WTSC is not responsible for any equipment that is lost, stolen, ordestroyed in the execution of the scope of work.3.3.5 Dispatch: WTSC will reimburse communications officers/dispatch personnel for work on thisproject providing SUB- RECIPIENT has received prior approval from their region’s TZM. This activity mustbe overtime and only the expenses listed in section 3.2 and its subsections will be reimbursed.3.3.6 Transport Officers: WTSC will reimburse transport officers for their work on this project providingSUB-RECIPIENT has received approval from their regions TZM. The TZM will work with the regional LEL todetermine if need is warranted for the type of HVE activity. This activity must be overtime and only theexpenses listed in section 3.2 and its subsections will be reimbursed.3.3.7 The law enforcement agency involved will not schedule individual officer overtime shifts for longerthan eight hours. WTSC understands there may be instances when more than eight hours are billed dueto DUI processing or other reasons and an explanation should be provided on the WEMS Officer ActivityLog.3.3.8 The law enforcement agency involved will ensure that any reserve officer for whom reimbursementis claimed has exceeded his/her normal weekly working hours when participating in an emphasis patroland is authorized to be paid at the amount requested. Reserve officers may only be paid at the normalhourly rate and not at the 150 percent overtime rate.3.4 PROJECT COSTSThe WTSC has awarded $192,500.00 to the WTSC Region 10 Traffic Safety Task Force for the purposeof conducting coordinated HVE enforcement and community outreach/collaboration activities. Thefunding must be used for traffic safety purposes in the areas of impaired driving, distracted driving,occupant restraint use, speeding, and motorcycle safety. See the project in WEMS for an updateddistribution of funding by specific emphasis area.By signing this agreement, the SUB-RECIPIENT can seek reimbursement for approved straight time orovertime expenses incurred as a participant in this grant. Funds are expressly designated for staffingactivities and may not be used for other expenses that may be incurred, such as vehicle damage, supplyreplacement, etc. All activity must be coordinated by the region’s traffic safety task force and TZM to beeligible for reimbursement.Page 6 of 20 Item 2.5 Packet pg. 40/72 APPLICABLE STATE AND FEDERAL TERMS AND CONDITIONS:4.ACTIVITY REPORTSThe SUB-RECIPIENT agrees to have all personnel who work HVE patrols submit a WEMS Officer ActivityLog within 24 hours of the end of all shifts worked. These same logs will be associated with invoices asdetailed in the “BILLING PROCEDURE” section. Use of the Officer Activity Log in the WTSC’s online grantmanagement system, WEMS, is required. Supervisor review and accuracy certification will also be done inWEMS.5.ADVANCE PAYMENTS PROHIBITEDNo payments in advance of or in anticipation of goods or services to be provided under this Agreementshall be made by the WTSC.6.AGREEMENT ALTERATIONS AND AMENDMENTSThis Agreement may be amended by mutual agreement of the Parties in the form of a written request toamend this Agreement. Such amendments shall only be binding if they are in writing and signed bypersonnel authorized to bind each of the Parties. Changes to the budget, SUB-RECIPIENT’S PrimaryContact, and WTSC Program Manager can be made through email communication and signatures are notrequired.7.ALL WRITINGS CONTAINED HEREINThis Agreement contains all the terms and conditions agreed upon by the parties. No otherunderstandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed toexist or to bind any of the parties hereto.8.ASSIGNMENTThe SUB-RECIPIENT may not assign the work to be provided under this Agreement, in whole or in part,without the express prior written consent of the WTSC, which consent shall not be unreasonably withheld.The SUB-RECIPIENT shall provide the WTSC a copy of all third-party contracts and agreements enteredinto for purposes of fulfilling the SOW. Such third-party contracts and agreements must follow applicablefederal, state, and local law, including but not limited to procurement law, rules, and procedures. If any ofthe funds provided under this Agreement include funds from NHTSA, such third-party contracts andagreements must include the federal provisions set forth in this Agreement in sections 32 through 40. 9.ATTORNEYS’ FEESIn the event of litigation or other action brought to enforce the Agreement terms, each party agrees tobear its own attorney fees and costs.10.BILLING PROCEDUREAll invoices for reimbursement of HVE activities will be done using the WTSC’s grant managementsystem, WEMS. WEMS Officer Activity logs will be attached to invoices, directly linking the cost of thePage 7 of 20 Item 2.5 Packet pg. 41/72 activity to the invoice. Because the activity, approval, and invoicing are all done within WEMS, no back updocumentation is required in most cases.Once submitted by the SUB-RECIPIENT, invoices are routed to the regional TZM for review and approval.The TZM will submit all approved invoices to the WTSC via WEMS within 10 days of receipt.Payment to the SUB-RECIPIENT for approved and completed work will be made by warrant or accounttransfer by WTSC within 30 days of receipt of such properly documented invoices acceptable to WTSC.Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 45days after the expiration date of this Agreement. All invoices for goods received or services performed onor prior to June 30, 2026, must be received by WTSC no later than August 10, 2026. All invoices for goodsreceived or services performed between July 1, 2026 and September 30, 2026, must be received by WTSCno later than November 15, 2026.11.CONFIDENTIALITY / SAFEGUARDING OF INFORMATIONThe SUB-RECIPIENT shall not use or disclose any information concerning the WTSC, or information whichmay be classified as confidential, for any purpose not directly connected with the administration of thisAgreement, except with prior written consent of the WTSC, or as may be required by law.12.COST PRINCIPLESCosts incurred under this Agreement shall adhere to provisions of 2 CFR Part 200 Subpart E.13.COVENANT AGAINST CONTINGENT FEESThe SUB-RECIPIENT warrants that it has not paid, and agrees not to pay, any bonus, commission,brokerage, or contingent fee to solicit or secure this Agreement or to obtain approval of any applicationfor federal financial assistance for this Agreement. The WTSC shall have the right, in the event of breachof this section by the SUB-RECIPIENT, to annul this Agreement without liability.14.DISPUTES14.1.Disputes arising in the performance of this Agreement, which are not resolved by agreement of theparties, shall be decided in writing by the WTSC Deputy Director or designee. This decision shall be finaland conclusive, unless within 10 days from the date of the SUB-RECIPIENT’s receipt of WTSC’s writtendecision, the SUB-RECIPIENT furnishes a written appeal to the WTSC Director. The SUB-RECIPIENT’sappeal shall be decided in writing by the Director or designee within 30 days of receipt of the appeal bythe Director. The decision shall be binding upon the SUB-RECIPIENT and the SUB-RECIPIENT shall abideby the decision.14.2.Performance During Dispute. Unless otherwise directed by WTSC, the SUB-RECIPIENT shallcontinue performance under this Agreement while matters in dispute are being resolved.14.3 In the event that either Party deems it necessary to institute legal action or proceedings to enforceany right or obligation under this Agreement, the Parties hereto agree that any such action or proceedingsPage 8 of 20 Item 2.5 Packet pg. 42/72 shall be brought in the superior court situated in Thurston County, Washington.15.GOVERNANCE15.1.This Agreement is entered into pursuant to and under the authority granted by the laws of the stateof Washington and any applicable federal laws. The provisions of this Agreement shall be construed toconform to those laws.15.2.In the event of an inconsistency in the terms of this Agreement, or between its terms and anyapplicable statute or rule, the inconsistency shall be resolved by giving precedence in the following order:15.2.1.Applicable federal and state statutes and rules15.2.2.Terms and Conditions of this Agreement15.2.3.Any Amendment executed under this Agreement15.2.4.Any SOW executed under this Agreement15.2.5.Any other provisions of the Agreement, including materials incorporated by reference16.INCOMEAny income earned by the SUB-RECIPIENT from the conduct of the SOW (e.g., sale of publications,registration fees, or service charges) must be accounted for, reported to WTSC, and that income must beapplied to project purposes or used to reduce project costs.17.INDEMNIFICATION17.1.To the fullest extent permitted by law, the SUB-RECIPIENT shall indemnify and hold harmless theWTSC, its officers, employees, and agents, and process and defend at its own expense any and all claims,demands, suits at law or equity, actions, penalties, losses, damages, or costs of whatsoever kind(“claims”) brought against WTSC arising out of or in connection with this Agreement and/or the SUB-RECIPIENT’s performance or failure to perform any aspect of the Agreement. This indemnity provisionapplies to all claims against WTSC, its officers, employees, and agents arising out of, in connection with,or incident to the acts or omissions of the SUB-RECIPIENT, its officers, employees, agents, contractors,and subcontractors. Provided, however, that nothing herein shall require the SUB-RECIPIENT to indemnifyand hold harmless or defend the WTSC, its agents, employees, or officers to the extent that claims arecaused by the negligent acts or omissions of the WTSC, its officers, employees or agents; and providedfurther that if such claims result from the concurrent negligence of(a) the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors, and (b) the WTSC,its officers, employees, or agents, or involves those actions covered by RCW 4.24.115, the indemnityprovisions provided herein shall be valid and enforceable only to the extent of the negligence of the SUB-RECIPIENT, its officers, employees, agents, contractors, or subcontractors. Page 9 of 20 Item 2.5 Packet pg. 43/72 17.2.The SUB-RECIPIENT agrees that its obligations under this Section extend to any claim, demandand/or cause of action brought by, or on behalf of, any of its employees or agents in the performance ofthis agreement. For this purpose, the SUB- RECIPIENT, by mutual negotiation, hereby waives with respectto WTSC only, any immunity that would otherwise be available to it against such claims under theIndustrial Insurance provisions chapter 51.12 RCW.17.3.The indemnification and hold harmless provision shall survive termination of this Agreement.18.INDEPENDENT CAPACITYThe employees or agents of each party who are engaged in the performance of this Agreement shallcontinue to be employees or agents of that party and shall not be considered for any purpose to beemployees or agents of the other party.19.INSURANCE COVERAGE19.1.The SUB-RECIPIENT shall comply with the provisions of Title 51 RCW, Industrial Insurance, ifrequired by law.19.2.If the SUB-RECIPIENT is not required to maintain insurance in accordance with Title 51 RCW, prior tothe start of any performance of work under this Agreement, the SUB-RECIPIENT shall provide WTSC withproof of insurance coverage (e.g., vehicle liability insurance, private property liability insurance, orcommercial property liability insurance), as determined appropriate by WTSC, which protects the SUB-RECIPIENT and WTSC from risks associated with executing the SOW associated with this Agreement.20.LICENSING, ACCREDITATION, AND REGISTRATIONThe SUB-RECIPIENT shall comply with all applicable local, state, and federal licensing, accreditation, andregistration requirements and standards necessary for the performance of this Agreement. The SUB-RECIPIENT shall complete registration with the Washington State Department of Revenue, if required, andbe responsible for payment of all taxes due on payments made under this Agreement.21.RECORDS MAINTENANCE21.1.During the term of this Agreement and for six years thereafter, the SUB-RECIPIENT shall maintainbooks, records, documents, and other evidence that sufficiently and properly reflect all direct and indirectcosts expended in the performance of the services described herein. These records shall be subject toinspection, review, or audit by authorized personnel of the WTSC, the Office of the State Auditor, andfederal officials so authorized by law. All books, records, documents, and other material relevant to thisAgreement will be retained for six years after expiration. The Office of the State Auditor, federal auditors,the WTSC, and any duly authorized representatives shall have full access and the right to examine any ofthese materials during this period.21.2.Records and other documents, in any medium, furnished by one party to this Agreement to the otherparty, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will notdisclose or make available this material to any third parties without first giving notice to the furnishingparty and giving them a reasonable opportunity to respond. Each party will utilize reasonable securityPage 10 of 20 Item 2.5 Packet pg. 44/72 procedures and protections to assure that records and documents provided by the other party are noterroneously disclosed to third parties.22.RIGHT OF INSPECTIONThe SUB-RECIPIENT shall provide right of access to its facilities to the WTSC or any of its officers, or toany other authorized agent or official of the state of Washington or the federal government, at allreasonable times, in order to monitor and evaluate performance, compliance, and/or quality assuranceunder this Agreement. The SUB-RECIPIENT shall make available information necessary for WTSC tocomply with the right to access, amend, and receive an accounting of disclosures of their PersonalInformation according to the Health Insurance Portability and Accountability Act of 1996 (HIPAA) or anyregulations enacted or revised pursuant to the HIPAA provisions and applicable provisions of WashingtonState law. The SUB- RECIPIENT shall upon request make available to the WTSC and the United StatesSecretary of the Department of Health and Human Services all internal policies and procedures, books,and records relating to the safeguarding, use, and disclosure of Personal Information obtained or used asa result of this Agreement.23.RIGHTS IN DATA23.1.WTSC and SUB-RECIPIENT agree that all data and work products (collectively called “WorkProduct”) pursuant to this Agreement shall be considered works made for hire under the U.S. CopyrightAct, 17 USC §101 et seq., and shall be owned by the state of Washington. Work Product includes, but isnot limited to, reports, documents, pamphlets, advertisement, books, magazines, surveys, studies,computer programs, films, tapes, sound reproductions, designs, plans, diagrams, drawings, software,and/or databases to the extent provided by law. Ownership includes the right to copyright, register thecopyright, distribute, prepare derivative works, publicly perform, publicly display, and the ability tootherwise use and transfer these rights.23.2.If for any reason the Work Product would not be considered a work made for hire under applicablelaw, the SUB- RECIPIENT assigns and transfers to WTSC the entire right, title, and interest in and to allrights in the Work Product and any registrations and copyright applications relating thereto and anyrenewals and extensions thereof.23.3.The SUB-RECIPIENT may publish, at its own expense, the results of project activities without priorreview by the WTSC, provided that any publications (written, visual, or sound) contain acknowledgment ofthe support provided by NHTSA and the WTSC. Any discovery or invention derived from work performedunder this project shall be referred to the WTSC, who will determine through NHTSA whether patentprotections will be sought, how any rights will be administered, and other actions required to protect thepublic interest.24.SAVINGSIn the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way afterthe effective date of this Agreement and prior to completion of the SOW under this Agreement, the WTSCmay terminate the Agreement under the "TERMINATION FOR CONVENIENCE" clause, without the 30-daynotice requirement. The Agreement is subject to renegotiation at the WTSC’s discretion under any newPage 11 of 20 Item 2.5 Packet pg. 45/72 funding limitations or conditions.25.SEVERABILITYIf any provision of this Agreement or any provision of any document incorporated by reference shall beheld invalid, such invalidity shall not affect the other provisions of this Agreement which can be giveneffect without the invalid provision, if such remainder conforms to the requirements of applicable law andthe fundamental purpose of this Agreement, and to this end the provisions of this Agreement aredeclared to be severable.26.SITE SECURITYWhile on WTSC premises, the SUB-RECIPIENT, its agents, employees, or sub-contractors shall conform inall respects with all WTSC physical, fire, or other security policies and applicable regulations.27.TAXESAll payments of payroll taxes, unemployment contributions, any other taxes, insurance, or other suchexpenses for the SUB- RECIPIENT or its staff shall be the sole responsibility of the SUB-RECIPIENT.28.TERMINATION FOR CAUSEIf the SUB-RECIPIENT does not fulfill in a timely and proper manner its obligations under this Agreementor violates any of these terms and conditions, the WTSC will give the SUB-RECIPIENT written notice ofsuch failure or violation, and may terminate this Agreement immediately. At the WTSC’s discretion, theSUB-RECIPIENT may be given 15 days to correct the violation or failure. In the event that the SUB-RECIPIENT is given the opportunity to correct the violation and the violation is not corrected within the 15-day period, this Agreement may be terminated at the end of that period by written notice of the WTSC.29.TERMINATION FOR CONVENIENCEExcept as otherwise provided in this Agreement, either party may terminate this Agreement, withoutcause or reason, with 30 days written notice to the other party. If this Agreement is so terminated, theWTSC shall be liable only for payment required under the terms of this Agreement for services renderedor goods delivered prior to the effective date of termination.30.TREATMENT OF ASSETS30.1.Title to all property furnished by the WTSC shall remain property of the WTSC. Title to all propertyfurnished by the SUB- RECIPIENT for the cost of which the SUB-RECIPIENT is entitled to be reimbursed asa direct item of cost under this Agreement shall pass to and vest in the WTSC upon delivery of suchproperty by the SUB-RECIPIENT. Title to other property, the cost of which is reimbursable to the SUB-RECIPIENT under this Agreement, shall pass to and vest in the WTSC upon (i) issuance for use of suchproperty in the performance of this Agreement, or (ii) commencement of use of such property in theperformance of this Agreement, or (iii) reimbursement of the cost thereof by the WTSC in whole or in part,whichever first occurs.30.2.Any property of the WTSC furnished to the SUB-RECIPIENT shall, unless otherwise provided hereinPage 12 of 20 Item 2.5 Packet pg. 46/72 or approved by the WTSC, be used only for the performance of this Agreement.30.3.The SUB-RECIPIENT shall be responsible for any loss or damage to property of the WTSC whichresults from the negligence of the SUB-RECIPIENT or which results from the failure on the part of theSUB-RECIPIENT to maintain and administer that property in accordance with sound managementpractices.30.4.If any WTSC property is lost, destroyed, or damaged, the SUB-RECIPIENT shall immediately notifythe WTSC and shall take all reasonable steps to protect the property from further damage.30.5.The SUB-RECIPIENT shall surrender to the WTSC all property of the WTSC upon completion,termination, or cancellation of this Agreement.30.6.All reference to the SUB-RECIPIENT under this clause shall also include SUB-RECIPIENT'semployees, agents, or sub- contractors.31.WAIVERA failure by either party to exercise its rights under this Agreement shall not preclude that party fromsubsequent exercise of such rights and shall not constitute a waiver of any other rights under thisAgreement.APPLICABLE CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS (23 CFR PART 1300APPENDIX A):32.BUY AMERICA ACTThe SUB-RECIPIENT will comply with the Buy America requirement (23 U.S.C. 313) when purchasingitems using federal funds. Buy America requires the SUB-RECIPIENT to purchase only steel, iron, andmanufactured products produced in the United States, unless the Secretary of Transportation determinesthat such domestically produced items would be inconsistent with the public interest, that such materialsare not reasonably available and of a satisfactory quality, or that inclusion of domestic materials willincrease the cost of the overall project contract by more than 25 percent. In order to use federal funds topurchase foreign produced items, the WTSC must submit a waiver request that provides an adequatebasis and justification, and which is approved by the Secretary of Transportation.33.DEBARMENT AND SUSPENSIONInstructions for Lower Tier Certification33.1.By signing this Agreement, the SUB-RECIPIENT (hereinafter in this section referred to as the “lowertier participant”) is providing the certification set out below and agrees to comply with the requirementsof 2 CFR part 180 and 23 CFR part 1200.33.2.The certification in this section is a material representation of fact upon which reliance was placedwhen this transaction was entered into. If it is later determined that the lower tier participant knowinglyPage 13 of 20 Item 2.5 Packet pg. 47/72 rendered an erroneous certification, in addition to other remedies available to the federal government, thedepartment or agency with which this transaction originated may pursue available remedies, includingsuspension and/or debarment.33.3.The lower tier participant shall provide immediate written notice to the WTSC if at any time thelower tier participant learns that its certification was erroneous when submitted or has become erroneousby reason of changed circumstances.33.4.The terms covered transaction, civil judgement, debarment, suspension, ineligible, participant,person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and1200.33.5.The lower tier participant agrees by signing this Agreement that it shall not knowingly enter into anylower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this coveredtransaction, unless authorized by WTSC.33.6.The lower tier participant further agrees by signing this Agreement that it will include the clausetitled “Instructions for Lower Tier Certification” including the “Certification Regarding Debarment,Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction,” without modification,in all lower tier covered transactions and in all solicitations for lower tier covered transactions, and willrequire lower tier participants to comply with 2 CFR part 180 and 23 CFR part 1200.33.7.A participant in a covered transaction may rely upon a certification of a prospective participant in alower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows thatthe certification is erroneous. A participant is responsible for ensuring that its principals are notsuspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibilityof its principals, as well as the eligibility of any prospective lower tier participants, each participant may,but is not required to, check the System for Award Management Exclusions website(https://www.sam.gov/).33.8.Nothing contained in the foregoing shall be construed to require establishment of a system ofrecords in order to render in good faith the certification required by this clause. The knowledge andinformation of a participant is not required to exceed that which is normally possessed by a prudentperson in the ordinary course of business dealings.33.9.Except for transactions authorized under paragraph 33.5. of these instructions, if a participant in acovered transaction knowingly enters into a lower tier covered transaction with a person who is proposedfor debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excludedfrom participation in this transaction, in addition to other remedies available to the Federal government,the department or agency with which this transaction originated may pursue available remedies, includingsuspension or debarment.Page 14 of 20 Item 2.5 Packet pg. 48/72 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier CoveredTransactions33.10.The lower tier participant certifies, by signing this Agreement, that neither it nor its principals arepresently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fromparticipation in this transaction by any federal department or agency.33.11.Where the lower tier participant is unable to certify to any of the statements in this certification,such participant shall attach an explanation to this Agreement.34.THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)34.1.The SUB-RECIPIENT shall:34.1.1.Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,possession, or use of a controlled substance is prohibited in the SUB-RECIPIENT’s workplace, and shallspecify the actions that will be taken against employees for violation of such prohibition.34.1.2.Establish a drug-free awareness program to inform employees about the dangers of drug abuse inthe workplace; the SUB- RECIPIENT’s policy of maintaining a drug-free workplace; any available drugcounseling, rehabilitation, and employee assistance programs; and the penalties that may be imposedupon employees for drug violations occurring in the workplace.34.1.3.Make it a requirement that each employee engaged in the performance of the grant be given acopy of the statement required by paragraph 34.1.1. of this section.34.1.4.Notify the employee in the statement required by paragraph 34.1.1. of this section that, as acondition of employment under the grant, the employee will abide by the terms of the statement, notifythe employer of any criminal drug statute conviction for a violation occurring in the workplace no laterthan five days after such conviction, and notify the WTSC within 10 days after receiving notice from anemployee or otherwise receiving actual notice of such conviction.34.1.5.Take one of the following actions within 30 days of receiving notice under paragraph 34.1.3. ofthis section, with respect to any employee who is so convicted: take appropriate personnel action againstsuch an employee, up to and including termination, and/or require such employee to participatesatisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by afederal, state, or local health, law enforcement, or other appropriate agency.34.1.6.Make a good faith effort to continue to maintain a drug-free workplace through implementation ofall of the paragraphs above.35.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA)In accordance with FFATA, the SUB-RECIPIENT shall, upon request, provide WTSC the names and total Page 15 of 20 Item 2.5 Packet pg. 49/72 compensation of the five most highly compensated officers of the entity, if the entity in the precedingfiscal year received 80 percent or more of its annual gross revenues in federal awards, received$25,000,000 or more in annual gross revenues from federal awards, and if the public does not haveaccess to information about the compensation of the senior executives of the entity through periodicreports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 or section 6104 of theInternal Revenue Code of 1986.36.FEDERAL LOBBYING36.1.The undersigned certifies, to the best of his or her knowledge and belief, that:36.1.1.No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing or attempting to influence an officer or employee of any agency, a Memberof Congress, an officer or employee of Congress, or an employee of a Member of Congress in connectionwith the awarding of any federal contract, the making of any federal grant, the making of any federal loan,the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, ormodification of any federal contract, grant, loan, or cooperative agreement.36.1.2.If any funds other than federal appropriated funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress, anofficer or employee of Congress, or an employee of a Member of Congress in connection with this federalcontract, grant, loan, or cooperative agreement, the undersigned shall complete and submit StandardForm-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.36.1.3.The undersigned shall require that the language of this certification be included in the awarddocuments for all sub- awards at all tiers (including sub-contracts, sub-grants, and contracts under grant,loans, and cooperative agreements), and that all sub- recipients shall certify and disclose accordingly.36.2.This certification is a material representation of fact upon which reliance was placed when thistransaction was made or entered into. Submission of this certification is a prerequisite for making orentering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to filethe required certification shall be subject to a civil penalty of not less than $10,000 and not more than$100,000 for each such failure.37.FEDERAL NONDISCRIMINATION (Title VI, 42 U.S.C. § 2000d et seq.)37.1.During the performance of this Agreement, the SUB-RECIPIENT agrees:37.1.1.To comply with all federal statutes and implementing regulations relating to nondiscrimination(“FederalNondiscrimination Authorities”). These include but are not limited to:37.1.1.1.Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 25237.1.1.2.49 CFR part 2137.1.1.3.28 CFR section 50.3 Page 16 of 20 Item 2.5 Packet pg. 50/72 37.1.1.4.The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 197037.1.1.5.Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.)37.1.1.6.Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.)37.1.1.7.The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.)37.1.1.8.The Civil Rights Restoration Act of 198737.1.1.9.Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189)37.1.2.Not to participate directly or indirectly in the discrimination prohibited by any federal non-discrimination law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein.37.1.3.To keep and permit access to its books, records, accounts, other sources of information, and itsfacilities as required by the WTSC, USDOT, or NHTSA in a timely, complete, and accurate way.Additionally, the SUB-RECIPIENT must comply with all other reporting, data collection, and evaluationrequirements, as prescribed by law or detailed in program guidance37.1.4.That, in the event a contractor/funding recipient fails to comply with any nondiscriminationprovisions in this contract/funding Agreement, the WTSC will have the right to impose suchcontract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited towithholding payments to the contractor/funding recipient under the contract/agreement until thecontractor/funding recipient complies, and/or cancelling, terminating, or suspending a contract orfunding agreement, in whole or in part.37.1.5.In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy,memoranda, and/or guidance, the SUB-RECIPIENT hereby gives assurance that it will promptly take anymeasures necessary to ensure that: “No person in the United States shall, on the grounds of race, color, ornational origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected todiscrimination under any program or activity, for which the Recipient receives Federal financial assistancefrom DOT, including NHTSA”.37.1.6.To insert this clause, including all paragraphs, in every sub-contract and sub-agreement and inevery solicitation for a sub- contract or sub-agreement that receives federal funds under this program.38.POLITICAL ACTIVITY (HATCH ACT)The SUB-RECIPIENT will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limit thepolitical activities of employees whose principal employment activities are funded in whole or in part withfederal funds.39.PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGEThe SUB-RECIPIENT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage orto create checkpoints that specifically target motorcyclists. This Agreement does not include any aspectsor elements of helmet usage or checkpoints, and so fully complies with this requirement.40.STATE LOBBYING Page 17 of 20 Item 2.5 Packet pg. 51/72 None of the funds under this Agreement will be used for any activity specifically designed to urge orinfluence a state or local legislator to favor or oppose the adoption of any specific legislative proposalpending before any state or local legislative body. Such activities include both direct and indirect (e.g.,“grassroots”) lobbying activities, with one exception. This does not preclude a state official whose salaryis supported with NHTSA funds from engaging in direct communications with state or local legislativeofficials, in accordance with customary state practice, even if such communications urge legislativeofficials to favor or oppose the adoption of a specific pending legislative proposal.41.CERTIFICATION ON CONFLICT OF INTERESTGENERAL REQUIREMENTS41.1.No employee, officer or agent of the SUB-RECIPIENT who is authorized in an official capacity tonegotiate, make, accept or approve, or to take part in negotiating, making, accepting or approving anysubaward, including contracts or subcontracts, in connection with this grant shall have, directly orindirectly, any financial or personal interest in any such subaward. Such a financial or personal interestwould arise when the employee, officer, or agent, any member of his or her immediate family, his or herpartner, or an organization which employs or is about to employ any of the parties indicated herein, has afinancial or personal interest in or a tangible personal benefit from an entity considered for a subaward.41.2.Based on this policy:41.2.1.The SUB-RECIPIENT shall maintain a written code or standards of conduct that provide fordisciplinary actions to be applied for violations of such standards by officers, employees, or agents. Thecode or standards shall provide that the SUB- RECIPIENT’s officers, employees, or agents may neithersolicit nor accept gratuities, favors, or anything of monetary value from present or potential sub-awardees, including contractors or parties to subcontracts and establish penalties, sanctions or otherdisciplinary actions for violations, as permitted by State or local law or regulation.41.2.2.The SUB-RECIPIENT shall maintain responsibility to enforce the requirements of the written codeor standards of conduct.DISCLOSURE REQUIREMENTS41.3.No SUB-RECIPIENT, including its officers, employees or agents, shall perform or continue toperform under a grant or cooperative agreement, whose objectivity may be impaired because of anyrelated past, present, or currently planned interest, financial or otherwise, in organizations regulated byNHTSA or in organizations whose interests may be substantially affected by NHTSA activities.41.3.1.The SUB-RECIPIENT shall disclose any conflict of interest identified as soon as reasonablypossible, making an immediate and full disclosure in writing to WTSC. The disclosure shall include adescription of the action which the recipient has taken or proposes to take to avoid or mitigate suchconflict.41.3.2.NHTSA will review the disclosure and may require additional relevant information from therecipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determinePage 18 of 20 Item 2.5 Packet pg. 52/72 that it is otherwise in the best interest of NHTSA to continue the award and include appropriateprovisions to mitigate or avoid such conflict.41.3.3.Conflicts of interest that require disclosure include all past, present or currently plannedorganizational, financial, contractual or other interest(s) with an organization regulated by NHTSA or withan organization whose interests may be substantially affected by NHTSA activities, and which are relatedto this award. The interest(s) that require disclosure include those of any SUB-RECIPIENT, affiliate,proposed consultant, proposed subcontractor and key personnel of any of the above. Past interest shallbe limited to within one year of the date of award. Key personnel shall include any person owning morethan a 20 percent interest in a SUB-RECIPIENT, and the officers, employees or agents of a recipient whoare responsible for making a decision or taking an action under an award where the decision or actioncan have an economic or other impact on the interests of a regulated or affected organization.42.DESIGNATED CONTACTSThe following named individuals will serve as designated contacts for each of the parties for allcommunications, notices, and reimbursements regarding this Agreement: The Contact for the SUB- RECIPIENT is:The Contact for WTSC is:William Morriswilliam.morris@edmondswa.gov Jerry NovielloWTSC Program Managerjnoviello@wtsc.wa.gov360-725-9897 AUTHORITY TO SIGNThe undersigned acknowledge that they are authorized to execute this Agreement and bind theirrespective agencies or entities to the obligations set forth herein.IN WITNESS WHEREOF, the parties have executed this Agreement.SUB-RECIPIENT: ______________________________Signature Page 19 of 20 Item 2.5 Packet pg. 53/72 ______________________________Printed Name ______________________________Title ______________________________Date WASHINGTON TRAFFIC SAFETY COMMISSION ______________________________Date Page 20 of 20 Item 2.5 Packet pg. 54/72 City Council Agenda Item 2.6 January 6, 2026 - Council Committee A TITLE:Progressive Animal Welfare Society (PAWS) Contract DEPARTMENT:Police Services PRESENTER:Chief Dawkins NEEDED FROM COUNCIL:Action RECOMMENDATION:Staff is requesting that the council approve this contract for the 1/13 consent agenda, so the Mayor can sign it. BUDGET: Total Dollar Amount:N/A ☒ Approved in Budget Fund(s):N/A ☐ Budget Reallocation Required ☐ No Budget Impact PROBLEM/ISSUE STATEMENT: For 2026 we need this contract approved so our animal control efforts can continue seamlessly. CONTEXT, ANALYSIS, & ALTERNATIVES: The Police Department maintains an agreement with PAWS as part of our Animal Control efforts. The PAWS facility is used by our staff and residents to shelter and re-home dogs and cats, rehabilitate injured or orphaned wildlife, and care for homeless pets. There are limited options in Snohomish County for these services and PAWS is local to the Lynnwood/South County Region. The City of Edmonds has partnered with PAWS for 10+ years for kenneling and animal services. We need this contract as it provides a facility for our animal control officer to take animals. The Edmonds Police department otherwise has has no facilities to house animals in need of shelter. PAWS costs are negotiated in this agreement. PAWS charges the city a per animal fee that includes any and all services associated with that animal and up to 72 hours of kenneling. A per day fee beyond the 72 hours is levied if they keep the animal housed longer, which must be requested by the city in writing. Pet owners must pay a fee to PAWS when claiming their animal. This fee offsets what PAWS charges the city by a nominal amount (ex. City is charged $248 to drop off the animal, the owner pays $20 to claim it back). Entering this agreement with PAWS will not impact the current budget. We have a budget line for PAWS fees within professional services. For 2025, we set this budget at $19,000 and have spent $16,496 through the month of October. We have budgeted $19,000 again for 2026, do not anticipate costs going above this amount. RECOMMENDATION: Staff is requesting that the council approve this contract for the 1/13 consent agenda, so the Mayor can sign it. BUDGET IMPACTS: Item 2.6 Packet pg. 55/72 There is no general fund impact as this cost was included in our 2026 budget. ADDITIONAL INFORMATION: ATTACHMENTS: PAWS Contract Item 2.6 Packet pg. 56/72 City of Edmonds 121 FIFTH AVENUE N. ● EDMONDS, WA 98020 ● 425-771-0251 MIKE ROSEN MAYOR 1 ANIMAL KENNELING SERVICES AGREEMENT THIS AGREEMENT (“Agreement”) is made and entered into between the City of Edmonds, hereafter referred to as the “City”, and Progressive Animal Welfare Society, hereafter referred to as “PAWS”. WHEREAS, the City has determined by ordinances to regulate animals within the city limits, including licensing and preventing the running at large of animals and preventing animals from becoming nuisances; and WHEREAS, PAWS is a nonprofit organization duly organized under the laws of the State of Washington; and WHEREAS, the City has no animal kenneling services of its own; and WHEREAS, the City and PAWS desire to enter into a contract defining the rights and responsibilities of PAWS and the City with respect to animal kenneling; NOW, THEREFORE, In consideration of the mutual covenants herein contained, PAWS and the City hereby mutually agree as follows: 1.Scope of work. The Scope of Work shall include all services and material necessary to accomplish the above-mentioned objectives in accordance with the specifics noted below. A.General Description. The Specific Scope of Work can be found in Exhibit A, incorporated by this reference as fully as if herein set forth. B.Term and Termination. This Agreement shall be effective from January 1, 2026 through December 31, 2026. In the event that the period covered by this Agreement shall expire without the benefit of a new agreement, the rate schedule then in effect as of the date of contract expiry shall continue until such time as PAWS and the City agree to an amended rate schedule, provided that either party may, upon sixty (60) days’ advance written notice, issue notice of termination, which shall not require cause, and after expiry of notice, the Agreement shall be of no further force or effect. Either party may terminate this Agreement for cause upon the deposit of written notification in the U.S. Mail, postage prepaid, addressed to the regular mailing address of each party. “Cause” shall mean the material breach by the other party of any provision of this Agreement. Upon receipt of this notification, the breaching party will have ten (10) business days Item 2.6 Packet pg. 57/72 2026 Animal Kenneling Services Agreement, Page 2 2 to cure the breach. If the breach is not cured by the end of that time period, or some other reasonable time period mutually agreed to by the parties, the termination will become effective at that time. 2.Payments. PAWS shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A.Amount. Payment for work accomplished under the terms of this Agreement shall be as set forth in Exhibit A. B.Process. All vouchers shall be submitted by PAWS to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to PAWS. PAWS may submit vouchers to the City as set forth in Exhibit A for services performed and accepted by the City. Billing shall be reviewed in conjunction with the City’s warrant process. No voucher / billing shall be considered for payment that is not sufficiently detailed to verify validity thereof, and that has not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C.Record Retention. The costs, records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3.Ownership and use of documents. Any and all data gathered and documents and other work product prepared by PAWS in providing the services rendered by PAWS under this Agreement shall be and are the property of PAWS and shall not be considered public records; provided, however, that: A.Final Document. All final reports, presentations and testimony prepared by PAWS shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B.Copies. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of PAWS, copy any work product. C.Default. In the event that PAWS shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of PAWS, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. Item 2.6 Packet pg. 58/72 2026 Animal Kenneling Services Agreement, Page 3 3 4.Hold harmless agreement. PAWS shall defend, indemnify, and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees resulting from the negligent, gross negligent and/or intentional acts, errors or omissions of PAWS, its agents or employees arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence or intentional acts of the City. PAWS specifically promises to indemnify the City against claims or suits brought under Title 51 RCW by its agent, employees, representatives, or subcontractors and waives any immunity that PAWS may have under that title with respect to, but only to, the City. PAWS further agrees to fully indemnify the City from and against any and all costs of defending any such claim or demand to the end that the City is held harmless therefrom. It is further specifically and expressly understood that the indemnification provided herein constitutes PAWS’ waiver of immunity under Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The City shall defend, indemnify, and hold PAWS, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees resulting from the negligent, gross negligent and/or intentional acts, errors or omissions of the City, its agents or employees arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence or intentional acts of PAWS. The provisions of this section shall prevail over any conflicting provision in this Agreement and shall apply to damages or claims resulting from the concurrent negligence of the parties to the extent of each party’s negligence. 5.Insurance. PAWS shall secure and maintain in full force and effect during performance of all work pursuant to this Agreement a policy of business general liability insurance providing coverage of at least $1,000,000 per occurrence and aggregate for personal injury; and $1,000,000 per occurrence and aggregate for property damage. Insurance policies shall name the City as a named insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. The coverage limits provided herein are neither intended nor shall they cap PAWS’ liability resulting from breach of contract, warranty, negligence or any other act of tort. 6.Discrimination prohibited. PAWS shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 7.PAWS is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of PAWS shall be deemed to be an agent, employee or representative of the City for any purpose. PAWS shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. Item 2.6 Packet pg. 59/72 2026 Animal Kenneling Services Agreement, Page 4 4 8.City approval of work. Notwithstanding PAWS’ status as an independent contractor, results of the work performed pursuant to this Agreement must meet the City’s approval. 9.Termination for lack of appropriation. Notwithstanding any other provision in this Agreement, this Agreement shall terminate if the Edmonds City Council at its discretion does not appropriate the funds necessary for the City to perform its obligations under or provide the services for which it has entered into this Agreement. 10.Changes/Additional work. The City may engage PAWS to perform services in addition to those listed in this Agreement, and PAWS will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in a written amendment signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate PAWS to render services, or the City to pay for services rendered, in excess of the payments discussed in Section 2.A, except as the parties may agree with respect to additional work under this paragraph or unless and until an amendment to this Agreement is approved in writing by both parties. 11.Standard of care. PAWS represents that it has the necessary knowledge, skill and experience to perform the services required by this Agreement. PAWS and any persons employed by PAWS shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 12.Supervision of employees. PAWS is responsible for the direct supervision of its employees, and a supervisor shall be available during PAWS’ business hours to confer with the City with regard to services. PAWS commits that its services will be performed by careful and efficient employees trained in the best practice and highest standards imposed by PAWS. 13.Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14.Non-assignable. The services to be provided by PAWS shall not be assigned or subcontracted, except in the course of operation of its foster care program, without the express written consent of the City. 15.Covenant against contingent fees. PAWS warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for PAWS, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for PAWS, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price Item 2.6 Packet pg. 60/72 2026 Animal Kenneling Services Agreement, Page 5 5 or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 16.Compliance with laws. PAWS in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. PAWS specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. The City shall provide PAWS with current copies of all applicable policies, procedures, and City ordinances upon execution of this Agreement and shall provide PAWS with reasonable notice of the adoption of any amendments to such policies, procedures or ordinances affecting PAWS’ performance under this Agreement. 17.Notices. Notices shall be sent to the following address, with receipt of any notice being deemed effective three (3) days after deposit of written notice. City of Edmonds PAWS c/o City Clerk c/o Jennifer Convy, Senior Director of Wildlife, City of Edmonds Companion Animal and Education Services 121 Fifth Avenue North Progressive Animal Welfare Society, Inc. Edmonds, WA 98020 PO Box 1037 425-775-2525 Lynnwood, WA 98046 425-412-4031 18.Severability. This Agreement shall be read and interpreted as a whole, except that the headings for each numbered paragraph are for descriptive purposes and shall not prevail over the provision which they head. Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon the City and PAWS, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision; provided, however, in the event that paragraph 7 (PAWS is an independent contractor) is held to be void, this Agreement shall be at an immediate end, subject to payment of any outstanding vouchers pursuant to paragraph 2. 19.Integration. The Agreement between the parties shall consist of this document and Exhibit A, attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties as provided in paragraph 10 (Changes/Additional work). In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 20.Venue and jurisdiction. This Agreement shall be construed and enforced in accordance with the laws of the State of Washington. Any dispute arising out of any alleged breach of this Agreement shall first be submitted to non-binding mediation for resolution. If the dispute is not resolved in mediation, the dispute may be pursued through litigation or other Item 2.6 Packet pg. 61/72 2026 Animal Kenneling Services Agreement, Page 6 6 alternative dispute resolution process agreed upon in writing by the parties. Venue for any such proceeding shall be in Snohomish County, Washington. With regard to mediation, litigation, or other alternative dispute resolution process, each party will be responsible for its own attorney fees and costs and will split evenly the costs associated with the mediator’s or other alternative dispute resolution process provider’s services. 21.Force Majeure. The parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the parties’ reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. DATED THIS ________ DAY OF JANUARY 2026. CITY OF EDMONDS PROGRESSIVE ANIMAL WELFARE SOCIETY Mike Rosen, Mayor Heidi Wills Yamada, CEO ____________________________________ Jennifer Convy, Senior Director of Wildlife, Companion Animal and Education Services ATTEST/AUTHENTICATED: Emily Villata, Deputy City Clerk APPROVED AS TO FORM: Office of the City Attorney Item 2.6 Packet pg. 62/72 2026 Animal Kenneling Services Agreement, Page 6 6 Item 2.6 Packet pg. 63/72 2026 Animal Kenneling Services Agreement, Page 7 7 STATE OF WASHINGTON ) )ss COUNTY OF SNOHOMISH ) On this day of 2026, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Jennifer Convy, Senior Director of Wildlife, Companion Animal & Education Services for the Progressive Animal Welfare Society, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Item 2.6 Packet pg. 64/72 2026 Animal Kenneling Services Agreement, Page 7 7 Item 2.6 Packet pg. 65/72 2026 Animal Kenneling Services Agreement, Page 8 8 Exhibit A 1. Undertakings of PAWS. 1.1 PAWS will furnish animal kenneling services to the City. Such services shall be provided following the best practices for animal shelters as established by the “Association of Shelter Veterinarians Guidelines for Standards of Care in Animal Shelters.” To prevent the spread of disease, PAWS will follow medical protocols for vaccines and parasite prevention as established by the PAWS veterinary team. If an impounded animal from the City requires additional medical care during the applicable holding period, as set forth in paragraph 1.6, below, PAWS will notify the City as soon as practicable that such medical care services will be provided. PAWS will seek reimbursement for such services from the animal’s owner and not from the City; unless the City has instructed PAWS to provide the additional specific care for the animal(s). Animal kenneling services provided pursuant to this Agreement shall include kenneling and holding animals at the facility operated by PAWS, releasing animals to owners, taking photographs of animals to post online as appropriate, and disposing of animals in a responsible and lawful manner, including adoption or transferring to another agency animals not claimed by owners after the period prescribed by ordinance and this Agreement. PAWS will provide spaying and neutering and microchipping services in conjunction with its adoption services, and not as part of its kenneling services. Spaying/neutering and microchipping will also be offered to guardians reclaiming their stray cat or dog. Guardians reclaiming their animal will pay for spaying and neutering services; and all adopted animals will be microchipped, spayed or neutered, provided it is deemed medically safe by the PAWS veterinarian, per PAWS’ policy. PAWS will be open during its ordinary, established business hours for stray and lost-and-found services. 1.2 In addition to animals brought in by the City’s Animal Control, other City officials, or citizens, PAWS agrees to accept animals seized or found within the city limits of Edmonds that are brought to PAWS by Lynnwood or Mountlake Terrace Animal Control officers under mutual aid when Edmonds has no Animal Control on duty. Mutual Aid for the purposes of this Agreement means only those animals that have been picked up within the city limits of Edmonds by Lynnwood or Mountlake Terrace Animal Control officers. 1.3 PAWS shall provide veterinary care at the discretion of PAWS’ Senior Director of Wildlife, Companion Animal & Education Services or, in her absence, her designated representative (collectively “Shelter Manager”). If agreed upon by the Shelter Manager and a licensed veterinarian, ill or injured stray animals, whether licensed or not, whose owners cannot be notified, because the animal has no identification that is traceable or the owner cannot be reached by a single phone call, may be euthanized if the animal is in pain that cannot be relieved by such care as the shelter staff can reasonably provide. PAWS shall have a policy and procedure to follow to euthanize the animal and to reach the owner. When reasonably possible, PAWS shall recover costs from the owner of the animal for such veterinary treatment prior to release of the animal or euthanasia procedure. Unclaimed and unadoptable animals will be humanely euthanized and disposed of off-site. Disposal within the terms of this Agreement also includes disposal of dead animals that are picked up by the City as part of its animal control services or animals that die in PAWS’ care. PAWS, at its discretion, may decline to provide disposal services for residents Item 2.6 Packet pg. 66/72 2026 Animal Kenneling Services Agreement, Page 9 9 of the City when the deceased animal in question is owned by the resident or his/her immediate family, and/or has been euthanized by a private veterinarian. 1.4 PAWS agrees to abide by and strictly follow any and all procedures of Chapter 5.05 of the Edmonds City Code (“ECC”), as now and hereafter amended, regulating animals, particularly as they relate to the length of impoundment before disposing of any animals. PAWS and the City agree that Chapter 5.05 ECC, as now or hereafter amended, shall be incorporated by reference herein and shall be part of this Agreement as if set forth in full herein. 1.5 PAWS agrees not to release any kenneled animal to any person until PAWS is reasonably satisfied that the person has paid all applicable license, kenneling, and other fees to the appropriate agency, including the City. The City shall be responsible for the preparation of all reporting, fee collection and any accounting relating to such reporting and collecting. 1.6 Except as provided in paragraphs 1.3 and 1.4 above, PAWS agrees not to dispose of any animal before seventy-two (72) hours upon receipt of receiving said animal from the City, excluding previously designated holidays being observed by PAWS, nor shall PAWS release any animal which has not been either spayed or neutered by a veterinarian in accordance with procedures established by the City or has been designated by an agent of the City or such veterinarian as an inappropriate candidate for surgery, as such term is defined in Chapter 5.05 ECC. Licensed, tagged, or identifiable animals will be held for ten (10) days by PAWS. Animals held under RCW 16.52.085 will be held for fifteen (15) business days. 1.7 If not claimed by an owner during the applicable holding period, an animal shall immediately become the property of PAWS. Disposition of the animal is then at PAWS’ discretion; provided, however, that: PAWS shall not dispose of the animal while any legal proceedings of which it has notice and relating to the disposition of that animal are pending or in contravention of any court order of which it has notice. 1.8 PAWS and the City agree to work collaboratively on promoting adoptions of those animals brought to PAWS by the City. Adoptions shall be made in as timely a manner as possible and an animal’s time in shelter shall be kept to a minimum. Persons adopting animals brought to PAWS and otherwise subject to the provisions of this Agreement will be solely responsible for paying all reasonable fees and costs charged by PAWS for its care and sheltering of the animal, in addition to applicable licensing fees, microchipping charges or other fees that PAWS, in its discretion, may charge. 1.9 PAWS reserves the right to refuse all animals other than dogs or cats, where, in PAWS’ opinion, it does not have the facilities appropriate or available to accommodate the needs of such animal. PAWS further reserves the right to refuse any animal if the animal shelter is at its maximum capacity. The Shelter Manager shall have the authority to make such determinations. 1.10 The Shelter Manager can decline an owned animal that needs to be placed on “bite quarantine” if the City’s Animal Control Officer approves that the animal can remain at the owner’s house or be housed at another boarding facility or veterinary clinic at the owner’s sole expense. Item 2.6 Packet pg. 67/72 2026 Animal Kenneling Services Agreement, Page 10 10 2. Undertakings of the City. 2.1 In consideration of the services performed, the City shall pay to PAWS the sum of Two Hundred Forty Eight Dollars ($248) per animal, which shall include costs of medical care and spay/neuter services as set forth in paragraph 1.1 above. This amount shall be adjusted in 2027 and 2028 by an amount equivalent to the June Seattle-Tacoma-Bellevue CPI-U for the preceding year not to exceed 4% (the sum shall be rounded up to the nearest dollar); PROVIDED, HOWEVER, that the renewal of the Agreement is subject to an appropriation of funds by the Edmonds City Council for future annual terms. If the City Council fails to appropriate funds for kenneling services, this Agreement shall expire at the end of the last term for which an appropriation has been made. 2.2 PAWS may also charge the City a per day fee of Twenty-Five Dollars ($25.00) per animal for animals held, at the City’s written request, beyond the time periods specified in Section 1.6 of this Exhibit A. In the event of legal proceedings or court order, the City will provide PAWS with prompt written notice of the same and direct that the animal shall be held until further notice. 2.3 The City and PAWS may collaborate to promote responsible guardianship and attempt to reduce future sheltering and animal control costs. The City may continue to support the community’s movement to a safer and more humane environment by participating with PAWS as follows: a) The City will continue to ensure that information on lost/found pets and licensing information is presented on the City website including appropriate links to PAWS and animal control information. b) The City may work with PAWS to be visible in the community through appropriate and available city events and educational information. Item 2.6 Packet pg. 68/72 City Council Agenda Item 2.7 January 6, 2026 - Council Committee A TITLE:Limited Staff Services Agreement – Clinical Oversight for Social Worker DEPARTMENT:Police Services PRESENTER:Chief Dawkins NEEDED FROM COUNCIL:Action RECOMMENDATION:Staff is requesting that the council committee approve this agreement for the consent agenda on 1/13, so the Mayor can sign it. BUDGET: Total Dollar Amount:$388/monthly ☐ Approved in Budget Fund(s):Grant ☐ Budget Reallocation Required ☒ No Budget Impact PROBLEM/ISSUE STATEMENT: For 2026 we need this limited staff services agreement signed so our social worker has clinical oversight. CONTEXT, ANALYSIS, & ALTERNATIVES: This contract is for the clinical supervision of the social worker. The grant will cover the cost of the supervision time. This was previously mentioned to council when the grant contract was approved earlier this year for 2026/2027. WCIA has a requirement for a monthly meeting for clinical oversight purposes, the grant we have received has a weekly clinical oversight requirement. The cost per hour is $97, with an estimate of $388 spent monthly. RECOMMENDATION: Staff is requesting that the council committee approve this agreement for the consent agenda on 1/13, so the Mayor can sign it. BUDGET IMPACTS: Covered by a grant. ADDITIONAL INFORMATION: ATTACHMENTS: Limited Staff Services Agreement Item 2.7 Packet pg. 69/72 1 LIMITED STAFF SERVICES AGREEMENT This Limited Staff Services Agreement (“Agreement”) is effective as of the date of last signature below, and is between the City of Everett, a Washington municipal corporation (“Everett”), and the agency identified below (“Agency”). In consideration of the covenants, terms and conditions set forth below, and for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Everett and Agency agree as set forth below: 1.BASIC PROVISIONS City of Edmonds Police Department 250 Fifth Avenue N, Edmonds WA 98020 Enter Agency city, state, zip Agency Agency Project Manager: Chief of Police Loi Dawkins Loi.Dawkins@edmondswa.gov Start Date January 31, 2026 End Date June 30, 2027 Staff Position to be Provided by Everett to Agency Community Support Manager/ Social Work Supervisor Approximate Hours Required 2 hours per month Description of Services Provide clinical supervision to one (1) social worker employed by the Edmonds Police Department. Kelli Roark City of Everett 2930 Wetmore Ave, Suite 8A Everett, WA 98201 Everett Project Manager kroark@everettwa.gov Item 2.7 Packet pg. 70/72 2 Compensation to Everett (must select one) ☒ Standard Agency will pay Everett for labor costs on an hourly basis based on actual Everett payroll costs for the Everett staff person provided, including wages and benefits. In addition, Agency will pay the standard Everett vehicle costs based on hours/miles driven for services. These vehicle costs will be based on the Washington State Office of Financial Management mileage reimbursement rate. ☐ Custom Enter description of custom compensation arrangement 2.PURPOSE AND TERM. The purpose of this Agreement is to allow an Everett staff member to provide limited services to another agency. The term of this Agreement starts on the Start Date in the Basic Provisions and ends on the End Date in the Basic Provisions. Either party may terminate this Agreement effective on written notice to the other, in which case Agency will pay Everett for services rendered to date of termination. 3.SERVICES. Everett will provide the staff position/person identified in the Basic Provisions to Agency for services as stated in the Basic Provisions. Schedule and hours will be as determined by the Everett Project Manager and the Agency Project Manager. Schedule and hours of services are always dependent on availability and subject to the Everett Project Manager’s discretion. 4.INVOICES. Unless the Everett Project Manager and the Agency Project Manager determine a different invoice schedule, Everett will submit monthly invoices to Agency. Agency shall pay within thirty (30) days of receipt of an invoice. 5.RELEASE. Everett makes no promises, representations or guarantees to Agency that services to be provided by Everett under this Agreement are sufficient or appropriate for Agency. Everett provides the services absolutely without warranty of any kind. Agency remains solely responsible for its own mission, for continuously evaluating the Everett services, and for determining whether the services actually assist Agency. In its evaluations, Agency may always consider providing its services and terminating this Agreement. Agency acknowledges that paying the compensation provided in the Basic Provisions does not compensate Everett for assuming legal risk associated with services. Accordingly, if Everett fails for any reason to provide the services or fails to properly provide such services, Agency’s exclusive remedy is termination of this Agreement, and, as appropriate, refunding of amounts paid by Agency for the services. Except for this exclusive remedy, Agency hereby waives and releases all claims of any kind whatsoever against the Everett (and the Everett’s officers, employees, and agents) with respect to services provided under this Agreement, including without limitation all claims arising from any negligence or any other shortcoming or other failure to provide the services. This release survives termination or expiration of this Agreement. 6.PERSONNEL. All Everett employees rendering services hereunder shall be considered employees of Everett for all purposes and shall at all times be agents or employees Item 2.7 Packet pg. 71/72 3 of Everett and shall not be considered for any purpose under this Agreement to be an agent or employee of the Agency. Everett shall control the conduct of personnel, including standards of performance, discipline and all other aspect of performance. 7.OTHER PROVISIONS/SIGNATURE. This is the entire agreement of the parties regarding the subject matter of this Agreement and supersedes any other agreement, written or oral. No amendment of this Agreement is effective unless in writing and signed by both parties, with the Mayor signing for Everett and an Agency-authorized representative signing for the Agency. Notices to the parties must be to the project managers in the Basic Provisions. AdobeSign signatures are fully binding. AGENCY: CITY OF EDMONDS POLICE DEPARTMENT Signature: ____________________________ Name of Signer: Loi Dawkins Title of Signer: Chief of Police CITY OF EVERETT: ____________________________ Cassie Franklin, Mayor Attest: ________________________ Office of the City Clerk APPROVED AS TO FORM OFFICE OF THE CITY ATTORNEY JANUARY 30, 2024 Item 2.7 Packet pg. 72/72