2026-01-20 Council Committee B PacketEdmonds City Council Agenda
January 20, 2026
Page 1
Agenda
Edmonds City Council
Council Committee B
CITY COUNCIL CONFERENCE ROOM
121 - 5TH AVENUE N, EDMONDS, WA 98020
ZOOM: HTTPS://ZOOM.US/J/95798484261 PHONE: +1 253 215 8782 MEETING ID: 957 9848 4261
JANUARY 20, 2026, 3:00 PM
STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE
PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY.
IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR
PERSONAL DEVICES, A MONITOR IS PROVIDED AT THE CITY COUNCIL CONFERENCE ROOM AT 121
5TH AVE N, EDMONDS WA.
1. CALL TO ORDER
2. COMMITTEE BUSINESS
1. Amendment to ILA Agreement between WSDOT and the City of Edmonds for Highway 99
Stage 3 Project – Engineering (5 minutes)
2. Revision to ECC 8.16.040: speed limit reduction – Engineering (5 minutes)
3. Employment Agreement - Executive Assistant to City Council – Human Resources (5
minutes)
4. Lynnwood Jail Contract – Police Services (5 minutes)
5. 2026 First Responder Flex Fund Agreement – Police Services (5 minutes)
6. Interagency MOU with Washington State Patrol (WSP) – Police Services (5 minutes)
ADJOURNMENT
For disability accommodations, materials in alternate formats, accessibility information, or language interpretation/ translation needs, please
contact the City Clerk at 425-775-2525 at your earliest opportunity. Providing at least 72-hour notice will help ensure availability.
City Council Agenda Item 2.1
January 20, 2026 - Council Committee B
TITLE:Amendment to ILA Agreement between WSDOT and the City of
Edmonds for Highway 99 Stage 3 Project
DEPARTMENT:Engineering
PRESENTER:Mike De Lilla/Bertrand Hauss
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Approve ILA Amendment.
BUDGET:
Total Dollar Amount:$136,450 ☒ Approved in Budget
Fund(s):WSDOT ☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
An amendment to the existing ILA Agreement is needed to identify funding source(s) for the additional
Complete Streets Elements added to the project.
CONTEXT, ANALYSIS, & ALTERNATIVES:
The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway
99 in Shoreline through Edmonds from 244th St. SW to 210th St. SW. Due to the high cost of completing
the proposed improvements along the corridor, the 2.25 mile stretch was divided into 7 segments. The
scope of the Stage 3 segment, from 244th St SW to 238th St SW, includes capacity improvements at
238th St. SW with the addition of a second left turn lane for the northbound movement. The project
work includes the design and construction of new bike lanes, sidewalks, street and pedestrian lighting
on both sides of the street, a road overlay, hardscaping/landscaping, and the completion of various
utility improvements, including conversion of overhead utility lines to underground.
The overlay of this segment of Highway 99 is a WSDOT responsibility and was identified in their near-
term overlay schedule. In 2022, the Washington State Legislature added a Complete Streets
requirement in RCW 47.04.035. This directs WSDOT so that, "in order to improve the safety, mobility
and accessibility of state highways, it is the intent of the Legislature that the department must
incorporate the principles of complete streets with facilities that provide street access with all users in
mind, including pedestrians, bicyclists and public transportation users," and, "integrate the state route
into the local network," for, "state transportation projects starting design on or after July 1, 2022 and
that are $500,000 or more.” WSDOT and the City of Edmonds initially completed an Interlocal
Agreement (ILA) for the design and right-of-way costs related to the overlay and Complete Streets
elements not included in initial project scope of work, paid by WSDOT. As part of the original ILA,
WSDOT funds covered the overlay of Hwy 99 from 244th St SW to 238th St SW, overlay of the SR-104
ramps, bike lane addition on both sides of the segment, grading of driveways due to bike lane addition,
and regarding of 238th and 240th on the east side of Hwy 99 due to bike lane addition / steep grade.
Amendment #1 accounts for additional Complete Streets work within the design phase, with the
Item 2.1
Packet pg. 2/94
extension of bike lanes through the intersection at cross streets on both sides of the street (238th St SW
and 240th St SW) by reducing travel lane width. Bike signal phasing is also being added at the Hwy 99 @
238th St SW signalized intersection.
RECOMMENDATION:
Approve ILA Amendment and forward to a future consent agenda.
BUDGET IMPACTS:
The total WSDOT funding contribution for the additional work included (in this ILA Agreement) increases
by $136,450 (total WSDOT contribution going from $1,292,899 to $1,429,349).
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment 1 – Amendment
Item 2.1
Packet pg. 3/94
GCC 1120 Amendment No. 1 Page 1 of 2
GCC 1120 Amendment No. 1 Agreement between the Washington State Department of Transportation and the City of Edmonds Preliminary Engineering and Right of Way SR 99 and SR 104 This Amendment No. 1 to Agreement GCC 1120 is made and entered into between the Washington State Department of Transportation (“WSDOT”) and the City of Edmonds, a political subdivision of the State of Washington (“City”), collectively the “Parties” and individually the “Party.” RECITALS 1. On July 8, 2025, WSDOT and the City entered into Agreement GCC 1120 (“Agreement”) regarding the City’s Highway 99 Revitalization Stage 3 Project (“Project”). In the
Agreement, WSDOT agreed to reimburse the City for the City’s Preliminary Engineering (PE) and Right of Way work for the design development needed for the future Project paving of SR 99 and the SR 104 ramps and related additional Complete Streets
elements, collectively the “Work.” 2. The City has approved a supplement to the design phase of its Project, which includes
additional Complete Street elements work such as reducing travel lane width to provide more space for bike lane crossings at 238th St SW and 240th St SW. WSDOT’s share of the cost for this additional Complete Streets elements work is estimated at $136,450, as
shown in Exhibit B-1. 3. WSDOT and the City have agreed to amend the Agreement to address the additional Complete Streets elements work. NOW THEREFORE, pursuant to RCW 47.28.140, the above recitals, all of which are incorporated herein as if fully set forth below, and in consideration of the terms, conditions, covenants and performances contained herein, and the attached Exhibit B-1 that is incorporated herein by this reference, IT IS MUTUALLY AGREED AS FOLLOWS:
1. Section 6.1 of the Agreement allows the Agreement to be amended or modified by the mutual, written agreement of the Parties.
2. The Parties agree that Exhibit B is hereby deleted from the Agreement and replaced with Exhibit B-1.
3. Section 2 of the Agreement is hereby deleted and replaced with Section 2 as follows: 2. REIMBURSEMENT BY WSDOT 2.1 WSDOT, in consideration of the faithful performance of the Work performed by the City,
will reimburse the City for the actual direct and related indirect costs of the Work, up to the amount of One Million Four Hundred Twenty-Nine Thousand Three Hundred Forty-
Item 2.1
Packet pg. 4/94
GCC 1120 Amendment No. 1 Page 2 of 2
Nine Dollars ($1,429,349), as shown in Exhibit B-1. The total estimated amount of $1,429,349 is the sum of Preliminary Engineering for Paving ($288,681) and Complete
Streets ($576,916), and Right of Way ($563,752). Reimbursement will be made in accordance with the terms of Section 3 below.
2.2 In the event that the actual direct and related indirect costs of the Work by the City are anticipated to exceed $1,429,349, the Parties may, if they mutually agree, negotiate a written Amendment to this Agreement pursuant to Section 6.1 to address said increase. 4. All other terms and conditions of the original Agreement shall remain in full force and effect except as modified by this Amendment No. 1. 5. Counterpart and Electronic Signature This Amendment No. 1 to the Agreement may be signed in multiple counterparts, each of which constitutes an original and all of which taken together constitute one and same agreement. Electronic signatures or signatures transmitted via e-mail in a "PDF" may be used in place of original signatures on this Amendment No. 1. Each Party intends to be bound by its electronic or "PDF" signature on this Amendment No. 1, is aware that the other Parties are relying on its electronic or "PDF" signature, and waives any defenses
to the enforcement of this Amendment No. 1 based upon the form of signature. IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 to the GCC
1120 Agreement as of the Party’s date last signed below. The City of Edmonds Washington State Department of Transportation
Sign and Date:
Sign and Date:
Mike Rosen Mayor City of Edmonds
Cameron Kukes Assistant Regional Administrator Program Management
Item 2.1
Packet pg. 5/94
Overlay Estimate
Phase Amount Inflated Notes
PE $280,000 $288,681 per WSDOT inflation rate
Construction $2,400,000 $2,505,600 per WSDOT inflation rate
TOTAL $2,680,000 $2,794,281
COMPLETE STREETS ADDITIONS ESTIMATE
Phase Amount Inflated amount Notes
Permitting (PE Phase)$106,806
Design ( PE Phase)$256,333
City/PM / Admin (PE Phase)$64,084
Total PE $427,223 $440,466 per WSDOT inflation rate
Additional Design per Amendment 1 $136,450 $136,450 Added work by WSDOT for Bike Crossings *
Revised Total PE per Amendment 1 $563,673 $576,916
RW $512,500 $563,752 per WSDOT inflation rate
Construction Subtotal $1,410,000 $1,472,040 per WSDOT inflation rate
Design Contingency $282,000 $294,408 per WSDOT inflation rate
Construction Management $320,407 $334,505 per WSDOT inflation rate
Management Reserve $213,612 $223,011 per WSDOT inflation rate
Construction Total $2,226,019 $2,323,964
TOTAL $3,302,192 $3,464,632
Total Project
PE $865,597 *Additional PE funding not inflated since the
ROW $563,752 WSDOT PE work order is active
Construction $4,829,564
TOTAL $6,258,913
Exhibit B-1
Item 2.1
Packet pg. 6/94
Supplemental Agreement Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date DOT Form 140-063 Revised 09/2005
City of Edmonds
SCJ Alliance
11/01/2022 LA-10229
WSDOT directed that bike lanes extend through the intersections at 238th St and 240th St rather than ending
at pedestrian curb ramps as was originally designed. This change requires a change to the section with
corresponding design analysis. This amendment adds additional project management time and design analyses
N/A
The contract will be increased by $242,157 from $4,389,690 to $4,631,517
Amendment 3
LA-10229
Shea, Carr & Jewell, Inc (dba SCJ Alliance)
8730 Tallon Lane NE, Suite 200 Lacey, WA 98516
N/A 11/01/2022 12/31/2027
Highway 99 Gateway - Revitalization Stage 3 244th St SW to 238th St SW $4,631,517
The objective of the Stage 3 project is to design and construct improvements to Highway 99 from 244th St
SW to 238th St SW consistent with the Conceptual Plans developed in the Highway 99 Revitalization Stage 1
planning project and the Highway 99 Revitalization & Gateway Stage 2 construction. The scope of work
includes new sidewalks, street lighting, crosswalks, improved storm water management, , targeted utility
replacements, landscaping, a new dual left turn pocket at 238th St SW and potential utility undergrounding.
Scott Sawyer Mike Rosen
Item 2.1
Packet pg. 7/94
Exhibit “A”
Summary of Payments
Basic
Agreement
Supplement #1 Total
Direct Salary Cost
Overhead
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee
Total DOT Form 140-063 Revised 09/2005
Original + Previous
Amendments
Amendment 3
$751,937
$1,160,909
$2,226,872
$249,642
$4,389,360
$74,519
$142,898
$0
$24,740
$242,157
$826,456
$1,303,807
$2,226,872
$274,382
$4,631,517
Item 2.1
Packet pg. 8/94
Exhibit A
Scope of Work
HIGHWAY 99 GATEWAY-REVITALIZATION PROJECT – STAGE 3
244TH STREET SW TO 238TH STREET SW
AMENDMENT 3
City of Edmonds, WA
Prepared For: Bertrand Hauss, Project Manager, City of Edmonds
Prepared By: Scott Sawyer, Project Manager, SCJ Alliance
Date Prepared: November 05, 2025
Introduction
At the time the original scope of work was prepared, the goal of the Edmonds Highway 99 Gateway
Revitalization Stage 3 project was to design and construct improvements to Highway 99 between 244th Street
SW and 238th Street SW. These improvements were to be consistent with the Conceptual Plans developed
during the Stage 1 planning effort and the Stage 2 construction. The intent was to continue the transformation
of Highway 99 through Edmonds, building on the upgrades completed in Shoreline. The project scope included
new sidewalks, upgraded street lighting, improved stormwater management, targeted utility replacements, a
dual-left turn pocket for northbound traffic at 238th Street SW, potential undergrounding of overhead
distribution utilities, and landscaping and streetscape treatments reflecting the unique character of Edmonds.
Since then, the project has evolved. WSDOT introduced a Complete Streets element, and the City of Edmonds
advanced additional improvements. Amendment 1 added work related to Complete Streets, including
preparation of a memo documenting cost allocation to WSDOT. Amendment 2 incorporated further
requirements of the Complete Streets mandate, such as wider, accessible side-street crossings that required
regrading.
More recently, WSDOT directed that bike lanes extend through the intersections at 238th Street SW and 240th
Street SW, rather than ending at pedestrian curb ramps as originally designed. To accommodate this, turning
and through lanes will be narrowed, resulting in a three-foot curb shift on the east side of the 238th Street SW
intersection. This change requires WSDOT approvals and preparation of a new design analysis (Design Analysis
5).
Item 2.1
Packet pg. 9/94
Highway 99 Stage 3: Scope of Work- Amendment 3
November 5, 2025
Page 2 of 7
1201 Third Ave, Suite 550 Seattle, WA 98101 Office 206.739.5454 Fax 360.352.1509 scjalliance.com
Also, this amendment addresses elements added to the scope of work from the original contract. These include
Design Analyses 2, 3, and 4
Finally, this amendment extends project management services from December 31, 2025 to July 31, 2027. The
original agreement tied project management to that date or to the advertisement date, whichever came first. As
the design schedule has extended beyond initial assumptions, additional budget is needed to continue project
management through the remainder of the design phase with the expected advertisement date of July 1, 2027.
SCOPE OF WORK
Phase 1 Project Management (added work SC38)
Task 1 Project Kick-Off meeting (No Change)
Task 2 Project Management Plan (No Change)
Task 3 Contract Administration (added work SC38)
1) Contract Management (added work SC38). Maintain necessary edits including annual OH
updates.
2) Subconsultant Contract Management (added work SC38). Manage subconsultant agreements
with subconsultant firms and vendors. Update FAR OH rates annually and ensure COIs and
subconsultant agreements stay up to date. Review and approve subconsultant and vendor
invoices and track against budgets.
3) Invoice and Progress Reports (added work SC38). Prepare a monthly progress invoice with
progress reports attached.
Task 4 Schedule (added work SC38)
1) Draft Baseline Schedule (no change).
2) Final Baseline Schedule (no change).
3) Schedule Updates (added work SC38). Prepare schedule updates every 3 months.
Task 5 Team and Project Management (added work SC38)
1) Project Management (added work SC38). Manage the project by directing and supervising staff
and reviewing work for the duration of the project. This management is for overall work rather
than specific tasks.
2) Weekly Status Reports (no change).
3) Bi-Weekly Status Calls (added work SC38). Prepare for and attend bi-weekly meetings with the
City’s Project Manager. The meetings will be 1.5 hours in duration and will be attended by two
Consultant staff. Assume 40 additional meetings.
4) Bi-Monthly Meetings (no change)
Item 2.1
Packet pg. 10/94
Highway 99 Stage 3: Scope of Work- Amendment 3
November 5, 2025
Page 3 of 7
1201 Third Ave, Suite 550 Seattle, WA 98101 Office 206.739.5454 Fax 360.352.1509 scjalliance.com
5) Action Item Tracking (added work SC38) Maintain the action item spreadsheet.
6) Filing and Information Management (added work SC38) Maintain the filing and information
management system identified in the original contract.
Understanding
¨ The original contract Project Management work ended on December 31, 2025. This amendment extends
the work previously identified to July 31, 2027.
Deliverables
¨ All deliverables are the same as original contract.
Phase 2 Funding and Grant Assistance (No Change)
Phase 3 Survey and Basemapping (1AG) (No Change)
Phase 4 Potholing (no change)
Phase 5 Utility Coordination (no change)
Phase 6 Geotechnical Engineering (no change)
Phase 7 WSDOT Project Development Approval (added work SC34
and SC37)
Task 1 Combined Design Approval-Project Development Approval (no change)
Task 2 Basis of Design (added work SC34)
1) Update Basis of Design (added work SC34). Update basis of design for new lane width and bike
lane design.
Task 3 Design Parameter Checklist (added work SC34)
1) Update Design Parameter Checklist (added work SC34). Update Design Parameter Checklist for
new lane width and bike lane design
Task 4 Design Analysis (added work SC34 and SC37)
1) Add Design Analysis 5 (added work SC34). Prepare new Design Analysis, Design Analysis 5. This
design analysis will cover reducing through lanes to 10.5’ from their previous 11’ to make room
for the bike lane through the intersection.
2) Design Analyses 2, 3, and 4 (added work SC37). Prepare new Design Analyses 2, 3, and 4 based
on the similar Stage 2 design analyses.
Task 5 ADA and MEF Documentation (added work SC34)
Item 2.1
Packet pg. 11/94
Highway 99 Stage 3: Scope of Work- Amendment 3
November 5, 2025
Page 4 of 7
1201 Third Ave, Suite 550 Seattle, WA 98101 Office 206.739.5454 Fax 360.352.1509 scjalliance.com
1) Update ADA and MEF documentation (added work SC34). Update ADA and MEF
documentation for new lane width and bike lane design
Task 6 Vehicle Turning Exhibits and Channelization Plans for Approval (added work
SC34)
1) Update vehicle turning exhibits (added work SC34). Update vehicle turning exhibits for new
lane width and bike lane design
2) Update Channelization Plan (added work SC34). Update Channelization Plan for new lane width
and bike lane design
3) Additional Meetings (added work SC34). Add three additional WSDOT meetings for new design.
Add two additional meetings with CT.
Task 7 Cost Estimating for Complete Streets vs Original Project Scope (added work
SC34)
1) Update Memo. Update memo for new work added by bike crossing.
Understanding
¨ Except for the design analyses, the new work will be incorporated into the deliverables already identified
in the original scope.
Deliverables
¨ Design Analysis 5 via email in PDF format
¨ Design Analysis 2 via email in PDF format
¨ Design Analysis 3 via email in PDF format
¨ Design Analysis 4 via email in PDF format
¨ Updated Complete Streets memo via email in PDF format
¨ All other deliverables are the same as original contract
Phase 8 Traffic Analysis (added work SC34)
Task 1 Safety Analysis (no change)
Task 2 Intersection Control Evaluation (no change)
Task 3 Traffic Analysis (added work SC34)
1) Update Traffic Analysis. Review bike signal phasing and effects on queue lengths for new design
and prepare a memo summarizing findings. This task includes two meetings with WSDOT.
Item 2.1
Packet pg. 12/94
Highway 99 Stage 3: Scope of Work- Amendment 3
November 5, 2025
Page 5 of 7
1201 Third Ave, Suite 550 Seattle, WA 98101 Office 206.739.5454 Fax 360.352.1509 scjalliance.com
Understanding
¨ Bike signals are not required.
Deliverables
¨ Bike Signal Traffic Operations Tech Memo via email in PDF format
Phase 9 Design Management and Meetings (no change)
Phase 10 Transportation Design (SCJ) (added work SC34)
Task 1 30% Transportation Plans (no change)
Task 2 60% Transportation Plans (added work SC34)
1) Roadway Design (added work SC34). Update the following sheets for the updated design
¨ Site Preparation Notes, Plans and Details
¨ Roadway Typical Sections
¨ Paving Notes, Plans, and Details. Includes roadway modeling in AutoCAD.
¨ Curb Ramp Plans
¨ Intersection Grading Plans
¨ Driveway Profiles and Details (9 driveways impacted by shifting the curb line)
¨ Channelization Notes, Plans, and Details
¨ Signing Notes, Plans, Schedules, and Details
¨ Transit Stop and Station Notes, Details and Plans
Task 3 90% Transportation Design (no change)
Task 4 95% Transportation Design (no change)
Task 5 100% Transportation Design (no change)
Understanding
¨ The new work will be incorporated into the deliverables identified in the original scope.
Deliverables
¨ Same as original contract
Phase 11 Traffic and Electrical Design (added work SC34)
Task 1 Preliminary Signal, Temporary Signal, and RRFB Plans (added work SC34)
Item 2.1
Packet pg. 13/94
Highway 99 Stage 3: Scope of Work- Amendment 3
November 5, 2025
Page 6 of 7
1201 Third Ave, Suite 550 Seattle, WA 98101 Office 206.739.5454 Fax 360.352.1509 scjalliance.com
1) Preliminary Signal Plans (added work SC34). Update the preliminary signal plans at SR 99 and
238th Street SW for the addition of recall at the pedestrian signals and detection loops on the
bike lane.
Task 2 30% Traffic and Electrical Design (no change)
Task 3 60% Traffic and Electrical Design (no change)
Task 4 90% Traffic and Electrical Design (no change)
Task 5 95% Traffic and Electrical Design (no change)
Task 6 100% Traffic and Electrical Design (no change)
Understanding
¨ The new work will be incorporated into the deliverables already identified in the original scope.
Deliverables
¨ Same as original contract
Phase 12 Stormwater Design (OCI) (no change)
Phase 13 Water Design (no change)
Phase 14 Sanitary Sewer Design (no change)
Phase 15 Utility Undergrounding Design (no change)
Phase 16 Art, Landscape, and Irrigation Design (no change)
Phase 17 Estimate of Probable Cost (SCJ) (no change)
Phase 18 Project Manual (no change)
Phase 19 Construction Schedule (no change)
Phase 20 Quality Assurance and Quality Control (no change)
Phase 21 Assistance During Bidding (no change)
Phase 22 Public Involvement (no change)
Phase 23 NEPA and SEPA Documentation (no change)
Phase 24 Permitting (no change)
Phase 25 Right of Way Calculations (no change)
Item 2.1
Packet pg. 14/94
Highway 99 Stage 3: Scope of Work- Amendment 3
November 5, 2025
Page 7 of 7
1201 Third Ave, Suite 550 Seattle, WA 98101 Office 206.739.5454 Fax 360.352.1509 scjalliance.com
Phase 26 Right of Way Plans (no change)
Phase 27 Right of Way Acquisition Design Support (no change)
Phase 28 Right of Way Acquisition (RESGNW) (no change)
Phase 29 Management Reserve (no change)
END of SCOPE OF WORK
Edmonds_Hwy99_Stg3_amendment 2_v2.docx
Item 2.1
Packet pg. 15/94
SCJ Alliance
Client:
Project:
Job #:Template Version:
File Name: Stage 3 Amendment 3.xlsm Contract Type:
Consultant Fee Determination
DIRECT SALARY COST
Classification Hours Direct Hourly Rate Amount
Principal 104.0 $104.79 $10,898.16
PM2 Project Manager 527.0 $74.98 $39,514.46
Senior Planner 19.0 $73.00 $1,387.00
PM2 Project Manager 16.0 $62.74 $1,003.84
E3 Engineer 180.0 $46.64 $8,395.20
E2 Engineer 292.0 $40.31 $11,770.52
Project Accountant 36.0 $43.05 $1,549.80
Total Direct Salary Cost $74,518.98
OVERHEAD
Overhead Rate: 191.76% Direct Salary Cost:$74,518.98 Overhead Cost $142,897.60
FIXED FEE
Fixed Fee Rate: 33.20% Direct Salary Cost:$74,518.98 Fixed Fee Cost $24,740.30
TOTAL SALARY COST Total Salary Cost $242,156.88
SUBCONSULTANTS No
x
Subconsultant Fee Subtotal:$0 $0.00
Q Subconsultant Markup:0%$0.00
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.0% of the Direct Salary Costs $0.00
Mileage 0 miles at $0.700 per mile $0.00
Expenses Subtotal:$0.00
Expenses Markup:0%$0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses)$242,156.88
MANAGEMENT RESERVE FUND (MRF)
Management Reserve: $0 $0.00
Total Estimated Budget: $242,156.88
Subconsultant Fee Determination Summary - Exhibit E-1
Highway 99 Gateway - Revitilization Stage 3
7/2/202521-000551
LAG Contract
City of Edmonds
11/19/2025 Page 1
Item 2.1
Packet pg. 16/94
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Edmonds Template Version: 7/2/2025
Project:Highway 99 Gateway - Revitilization Stage 3 Contract Type:LAG Contract No. of Sheets: No. of Sheets: 0 N/A
Job #:21-000551 No. of Lots: No. of Lots: 0 N/A
File Name: Stage 3 Amendment 3.xlsm Totals:105 75 73 63 47 40 43 0 $0.00
Template Version:Scott Sawyer Susann
Babaei Ryan Shea George Hilen
Andrew
Armstrong Danyal Ali Kim Brown
Phase &
Task No.Principal PM2 Project
Manager
Senior
Planner
PM2 Project
Manager E3 Engineer E2 Engineer
Project
Accountant
Total Direct Labor
Hours & Cost Total Cost
PHASE 01
Task 3 1,599.58$
1 1.0 9.0 10.0 1,599.58$
2 2.0 18.0 9.0 29.0 6,325.90$
3 2.0 36.0 18.0 56.0 11,970.75$
Subtotal Hours: 5.0 54.0 0.0 0.0 0.0 0.0 36.0 95.0 19,896.23$
Task 4 5,407.37$
3 3.0 18.0 21.0 5,407.37$
Subtotal Hours: 3.0 18.0 0.0 0.0 0.0 0.0 0.0 21.0 5,407.37$
Task 5 27,089.71$
1 8.0 100.0 108.0 27,089.71$
3 60.0 60.0 120.0 35,050.84$
5 40.0 40.0 9,746.20$
6 20.0 20.0 4,873.10$
Subtotal Hours: 68.0 220.0 0.0 0.0 0.0 0.0 0.0 288.0 76,759.84$
Total Phase Hours: 76.0 292.0 0.0 0.0 0.0 0.0 36.0 404.0 404.0
Total Phase Direct Labor: $7,964.04 $21,894.16 $0.00 $0.00 $0.00 $0.00 $1,549.80 $31,408.00 102,063.44$
PHASE 07
Task 2 1,315.15$
1 1.0 4.0 5.0 1,315.15$
Subtotal Hours: 1.0 4.0 0.0 0.0 0.0 0.0 0.0 5.0 1,315.15$
Task 3 2,040.33$
1 1.0 2.0 8.0 11.0 2,040.33$
Design Parameter Checklist (added work SC34)
Update Design Parameters Checklist
Phase & Task Title
Schedule Updates
PROJECT MANAGEMENT (added work SC38)
Team and Project Management (added work SC38)
Project Management
Contract Administration (added work SC38)
Contract Management
Schedule (added work SC38)
Filing and Information Management
Invoice and Progress Reports
Subconsultant Contract Management
Action Item Tracking
Bi-Weekly Status Calls
WSDOT PROJECT DEVELOPMENT APPROVAL (added work SC34 and SC37)
Basis of Design (added work SC34)
Update Basis of Design
1 of 4 11/19/2025
Item 2.1
Packet pg. 17/94
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Edmonds Template Version: 7/2/2025
Project:Highway 99 Gateway - Revitilization Stage 3 Contract Type:LAG Contract No. of Sheets: No. of Sheets: 0 N/A
Job #:21-000551 No. of Lots: No. of Lots: 0 N/A
File Name: Stage 3 Amendment 3.xlsm Totals:105 75 73 63 47 40 43 0 $0.00
Template Version:Scott Sawyer Susann
Babaei Ryan Shea George Hilen
Andrew
Armstrong Danyal Ali Kim Brown
Phase &
Task No.Principal PM2 Project
Manager
Senior
Planner
PM2 Project
Manager E3 Engineer E2 Engineer
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Subtotal Hours: 1.0 2.0 0.0 0.0 8.0 0.0 0.0 11.0 2,040.33$
Task 4 46,438.57$
1 40.0 80.0 120.0 21,871.11$
2 9.0 36.0 84.0 129.0 24,567.46$
Subtotal Hours: 9.0 76.0 0.0 0.0 164.0 0.0 0.0 265.0 46,438.57$
Task 5 11,087.38$
1 24.0 40.0 64.0 11,087.38$
Subtotal Hours: 0.0 24.0 0.0 0.0 0.0 40.0 0.0 64.0 11,087.38$
Task 6 14,269.29$
1 2.0 4.0 6.0 1,011.28$
2 8.0 40.0 48.0 7,188.90$
3 5.0 15.0 3.0 23.0 6,069.12$
Subtotal Hours: 5.0 25.0 3.0 0.0 0.0 44.0 0.0 77.0 14,269.29$
Task 7 2,527.64$
1 1.0 4.0 8.0 13.0 2,527.64$
Subtotal Hours: 1.0 4.0 0.0 0.0 8.0 0.0 0.0 13.0 2,527.64$
Total Phase Hours: 17.0 135.0 3.0 0.0 180.0 84.0 0.0 419.0 419.0$
Total Phase Direct Labor: $1,781.43 $10,122.30 $219.00 $0.00 $8,395.20 $3,386.04 $0.00 $23,903.97 77,678.34$
PHASE 08
Task 3 5,451.20$
1 2.0 4.0 16.0 22.0 5,451.20$
Subtotal Hours: 2.0 4.0 16.0 0.0 0.0 0.0 0.0 22.0 5,451.20$
Total Phase Hours: 2.0 4.0 16.0 0.0 0.0 0.0 0.0 22.0 22.0$
Cost Estimating for Complete Streets vs Original Project Scope
Update Memo
ADA and MEF Documetation (added work SC34)
Update ADA and MEF Documentation
Design Analysis (added work SC34 and SC37)
Design Analysis 5
Design Analyses 2-4
Vehicle Turning Exhibits and Channelization Plans for Approval (added work SC34)
Update vehicle turning exhibits
Update Channelization Plan
Additional Meetings
Traffic Analysis (added work SC34)
Update Traffic Analysis
Traffic Analysis (added work SC34)
2 of 4 11/19/2025
Item 2.1
Packet pg. 18/94
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Edmonds Template Version: 7/2/2025
Project:Highway 99 Gateway - Revitilization Stage 3 Contract Type:LAG Contract No. of Sheets: No. of Sheets: 0 N/A
Job #:21-000551 No. of Lots: No. of Lots: 0 N/A
File Name: Stage 3 Amendment 3.xlsm Totals:105 75 73 63 47 40 43 0 $0.00
Template Version:Scott Sawyer Susann
Babaei Ryan Shea George Hilen
Andrew
Armstrong Danyal Ali Kim Brown
Phase &
Task No.Principal PM2 Project
Manager
Senior
Planner
PM2 Project
Manager E3 Engineer E2 Engineer
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Total Phase Direct Labor: $209.58 $299.92 $1,168.00 $0.00 $0.00 $0.00 $0.00 $1,677.50 5,451.20$
PHASE 10
Task 02 51,605.96$
1 1.0 4.0 16.0 21.0 3,411.01$
2 1.0 4.0 16.0 21.0 3,411.01$
3 1.0 16.0 40.0 57.0 9,478.66$
4 1.0 16.0 40.0 57.0 9,478.66$
5 1.0 8.0 24.0 33.0 5,433.56$
6 1.0 4.0 16.0 21.0 3,411.01$
7 1.0 2.0 8.0 11.0 1,875.77$
8 1.0 2.0 8.0 11.0 1,875.77$
9 1.0 40.0 24.0 65.0 13,230.52$
Subtotal Hours: 9.0 96.0 0.0 0.0 0.0 192.0 0.0 297.0 51,605.96$
Total Phase Hours: 9.0 96.0 0.0 0.0 0.0 192.0 0.0 297.0 297.0$
Total Phase Direct Labor: $943.11 $7,198.08 $0.00 $0.00 $0.00 $7,739.52 $0.00 $15,880.71 51,605.96$
Phase 11
Task 1 5,357.94$
1 16.0 16.0 32.0 5,357.94$
Subtotal Hours: 0.0 0.0 0.0 16.0 0.0 16.0 0.0 32.0 5,357.94$
Total Phase Hours: 0.0 0.0 0.0 16.0 0.0 16.0 0.0 32.0 32.0$
Total Phase Direct Labor: $0.00 $0.00 $0.00 $1,003.84 $0.00 $644.96 $0.00 $1,648.80 5,357.94$
Total Hours All Phases 104.0 527.0 19.0 16.0 180.0 292.0 36.0 1,174.0 1174.0
Channelization Notes, Plans, and Details
Driveway Profiles and Details
Intersection Grading Plans
Curb Ramp Plans
Transportation Design (added work SC34)
60% Transportation Plans (added work SC34)
Site Preparation Notes, Plans, and Details
Roadway Typical Sections
Paving Notes, Plans and Details
Preliminary Signal, Temporary Signal, and RRFB Plans (added work SC34)
Update Preliminary Signal Plans
Traffic and Electrical Design (added work SC34)
Transit Stop and Station Notes, Details and Plans
Signing Notes, Plans, Schedules, and Details
3 of 4 11/19/2025
Item 2.1
Packet pg. 19/94
Subconsultant Labor Hour Estimate
SCJ Alliance
Client:City of Edmonds Template Version: 7/2/2025
Project:Highway 99 Gateway - Revitilization Stage 3 Contract Type:LAG Contract No. of Sheets: No. of Sheets: 0 N/A
Job #:21-000551 No. of Lots: No. of Lots: 0 N/A
File Name: Stage 3 Amendment 3.xlsm Totals:105 75 73 63 47 40 43 0 $0.00
Template Version:Scott Sawyer Susann
Babaei Ryan Shea George Hilen
Andrew
Armstrong Danyal Ali Kim Brown
Phase &
Task No.Principal PM2 Project
Manager
Senior
Planner
PM2 Project
Manager E3 Engineer E2 Engineer
Project
Accountant
Total Direct Labor
Hours & Cost Total CostPhase & Task Title
Total Direct Labor Estimate All Phases $10,898.16 $39,514.46 $1,387.00 $1,003.84 $8,395.20 $11,770.52 $1,549.80 $74,518.98 242,156.88$
4 of 4 11/19/2025
Item 2.1
Packet pg. 20/94
Phase Task Total Edmonds WSDOT Notes
1 3 19,896.23$ 15,817.50$ 4,078.73$
Extend Contract 2 Years WSDOT agreed
20.5% for invoices
1 4 5,407.37$ 4,298.86$ 1,108.51$
Extend Contract 2 Years WSDOT agreed
20.5% for invoices
1 5 76,759.84$ 61,024.07$ 15,735.77$
Extend Contract 2 Years WSDOT agreed
20.5% for invoices
7 2 1,315.15$ -$ 1,315.15$ Work due to Bike Crossing
7 3 2,040.33$ -$ 2,040.33$ Work due to Bike Crossing
7 4 $ 46,438.57 $ 24,567.46 $ 21,871.11
Design Analysis 2-4 Missing from Original
Contract. Design Analysis 5 is due to Bike
Crossing
7 5 11,087.38$ -$ 11,087.38$ Work due to Bike Crossing
7 6 14,269.29$ -$ 14,269.29$ Work due to Bike Crossing
7 7 2,527.64$ -$ 2,527.64$ Work due to Bike Crossing
8 3 5,451.20$ -$ 5,451.20$ Work due to Bike Crossing
10 2 51,605.96$ -$ 51,605.96$ Work due to Bike Crossing
11 1 5,357.94$ -$ 5,357.94$ Work due to Bike Crossing
242,156.90$ 105,707.89$ 136,449.01$
Item 2.1
Packet pg. 21/94
City Council Agenda Item 2.2
January 20, 2026 - Council Committee B
TITLE:Revision to ECC 8.16.040: speed limit reduction
DEPARTMENT:Engineering
PRESENTER:Mike De Lilla/Bertrand Hauss
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Forward item to future council meeting for discussion.
BUDGET:
Total Dollar Amount:0 ☐ Approved in Budget
Fund(s):n/a ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
The results of a recently completed speed study along Caspers St. from Sunset Ave to 3rd Ave N stretch
indicate that the 85th percentile speed is lower than the speed limit (reason for speed limit
modification).
CONTEXT, ANALYSIS, & ALTERNATIVES:
The speed limit along Caspers St from Sunset Ave to 3rd Ave N is currently 25 miles per hour (mph). A
recent speed study identified that the 85th percentile speeds (85% of vehicles going below this speed) is
approximately 21 mph. Under industry standards, the speed limit is set to be 5 mph under the 85th
percentile speeds. Based on these results and considering consistency with the speed limit along Sunset
Ave. of 20 mph, staff proposes that the SPEED LIMIT along this stretch be reduced from 25 mph to 20
mph. The work to complete this change consists of changing only one (1) existing speed limit sign facing
westbound movement.
RECOMMENDATION:
Approve ordinance and forward to future consent agenda.
BUDGET IMPACTS:
None
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment 1 – Ordinance
Item 2.2
Packet pg. 22/94
- 1 -
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.16.040 DECREASE OF STATE LAW MAXIMUM SPEED;
PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
WHEREAS, the speed limit for both eastbound and westbound movements along
Caspers St. between Sunset Ave and 3rd Ave N is currently 25 mph; and
WHREAS, the speed limit for northbound movement of Sunset (directly south of
stretch along Caspers St.) is 20 mph; and
WHEREAS, a speed study was completed along this segment of Caspers St. and
the 85th percentile speeds was ~ 21 mph for both movements; and
WHEREAS, the City Council finds that the speed limit along Caspers St. from
Sunset Ave to 3rd Ave. S should be reduced from 25 mph to 20 mph;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. ECC 8.16.040 (Decrease of state law maximum speed) is hereby revised to
read as follows (new text is shown in underline).
It is determined upon the basis of engineering and traffic investigation that the speed
permitted by state law outside of business and residential districts as applicable upon the
following set forth streets is greater than is reasonable or safe under the conditions found
to exist upon the streets and it is declared that the speed limit shall be the miles per hour
as herein set forth on those streets or parts of streets as herein designated at the times
herein specified when signs are erected giving notice thereof.
Item 2.2
Packet pg. 23/94
- 2 -
Name of Street Speed
Limit
Posted at All Times (or During
Daytime)
1. U.S. Highway 99 (PSH No. 1)
from 220th S.W. to 228th S.W.
40
mph
all times
2. West side of U.S. Hwy. 99
(PSH No. 1) from 220th S.W. to
608 feet north of 212th S.W.
40
mph
all times
3. U.S. Hwy. 99 (PSH No. 1)
from 228th S.W. to 244th S.W.
40
mph
all times
4. Sixth Avenue South from Pine
to Walnut Street
20
mph
all times
5. 75th Place West from North
Meadowdale Road to the County
Park
20
mph
all times
6. SR 524 (portions of Puget
Drive, 9th Ave. N., Caspers
Street and 3rd Ave. N.) from 300
feet east of 88th Ave. W. to
Edmonds Street
30
mph
all times
7. SR 104 (Sunset Avenue) from
Main to Dayton
25
mph
all times
8. SR 524 (3rd Ave.) from
Edmonds Street to its junction
with SR 104 (to Pine Street and
thence east on Pine to SR 104)
25
mph
all times
9. State Highway #104
(Edmonds Way) from South end
of 5th Avenue South to 95th Pl.
W.
35
mph
all times
10. SR 524 (196th S.W.) from
300 feet east of 76th Ave. W. to
300 feet east of 88th Ave. W.
35
mph
all times
11. Sunset Avenue from
Edmonds Street to Caspers
Street / Caspers St. from
Sunset Ave. to 3rd Ave. N
20
mph
all times
12. 175th Street S.W. west of
76th Ave. W. to the terminus
thereof
20
mph
all times
Section 2. Severability. If any section, sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Item 2.2
Packet pg. 24/94
- 3 -
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect on the
latter date of either: (a) five (5) days after passage and publication of an approved summary
thereof consisting of the title; or (b) the date that the speed limit signs have been modified.
APPROVED:
MAYOR MIKE ROSEN
ATTEST/AUTHENTICATED:
CITY CLERK, LUKE LONIE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Item 2.2
Packet pg. 25/94
- 3 -
Item 2.2
Packet pg. 26/94
- 4 -
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2026, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.16.040 DECREASE OF STATE LAW MAXIMUM SPEED;
PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________ 2026.
CITY CLERK, LUKE LONIE
Item 2.2
Packet pg. 27/94
City Council Agenda Item 2.3
January 20, 2026 - Council Committee B
TITLE:Employment Agreement - Executive Assistant to City Council
DEPARTMENT:Human Resources
PRESENTER:RaeAnn Duarte
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Review the draft employment agreement for Teresa Simanton for
2026, make recommendations for changes and direct the city attorney
to finalize an employment agreement for full council approval on a
future consent agenda.
BUDGET:
Total Dollar Amount:N/A ☒ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
The City Council may, pursuant to ECC 2.03.010, hire a contract employee on an annual basis to serve as
its Executive Assistant. The contract is to provide for the delegation by the Mayor of the day-to-day
employment direction of this individual to the City Council President.
CONTEXT, ANALYSIS, & ALTERNATIVES:
Teresa Simanton has been asked by the 2026 Council President to continue in the position Executive
Assistant to Council. The current employment contract expires on January 31, 2026. This draft
employment agreement has been drafted by Sharon Cates of Lighthouse, and reviewed by Human
Resources.
RECOMMENDATION:
Review the draft employment agreement for Teresa Simanton for 2026, make recommendations for
changes and direct the city attorney to finalize an employment agreement for full council approval on a
future consent agenda.
BUDGET IMPACTS:
No additional impacts. This position is in the 2026 budget.
ADDITIONAL INFORMATION:
ATTACHMENTS:
Employment Agreement – Executive Assistant to Council
Item 2.3
Packet pg. 28/94
EMPLOYMENT AGREEMENT
EXECUTIVE ASSISTANT TO CITY COUNCIL
WHEREAS, the City Council of the City of Edmonds, Washington (hereinafter “City
Council”) utilizes the services of an Executive Assistant to perform a variety of
confidential tasks related to its legislative and research functions; and
WHEREAS, the Mayor of the City of Edmonds is by state statute the chief
administrative officer of the City, invested with the power to hire and fire employees and
to direct their day-to-day activities; and
WHEREAS, in the interest of fostering an appropriate working relationship between the
Executive Assistant and the City Council, the Mayor has evidenced his wish to delegate
the day-to-day responsibility for the direction of said employee to the City Council’s
President; and
WHEREAS, with the Mayor’s consent, the City Council wishes to fill the position of
Executive Assistant with an employee specifically answerable to the Council, under
specific, limited terms and conditions governed by the provisions of this employment
agreement and not subject to the general personnel policies of the City;
NOW, THEREFORE, the City of Edmonds, Washington and Teresa Simanton
(hereinafter “Employee”) do hereby enter into this agreement for employment services
(“Agreement”). The Employee’s employment will be governed exclusively by the
provisions of this Agreement unless otherwise provided herein.
1. Term of Employment: This Agreement will take effect as of February 1, 2026 and
will expire on January 31, 2027 unless extended pursuant to its terms. Thereafter, this
Agreement may be extended for an unlimited number of terms of one (1) calendar year
duration at the sole discretion of the City Council. The purpose of this term is to permit
an annual review of the performance of the Employee by the outgoing City Council
President in order that the City Council President may determine whether or not it is
appropriate to renew this Agreement for an additional term.
It is one of the basic understandings of this Agreement that the Employee will work
closely with the City Council President and the City Council. As such, this position will
be one in which the confidence of the City Council President and City Council will be
essential to the proper performance of the Employee’s duties. Therefore, the City Council
reserves the right not to renew this Agreement, or to terminate this Agreement as herein
provided, in order to preserve that confidence and a feeling of confidentiality between the
City Council President, the City Council and the Employee as Executive Assistant.
2. Duties: The Employee will serve as the Executive Assistant for the City Council
and complete legislative research when requested by Council. The Employee will be
under the general day-to-day direction of the City Council President and will provide
such assistance as may be necessary to individual members of the City Council. In the
event of a conflict in direction between Council members, the Employee will rely upon
Item 2.3
Packet pg. 29/94
2
2026 Employment Agreement
Executive Assistant to City Council
the direction of the City Council President. A generalized description of the duties of this
position is attached hereto as Exhibit A and incorporated herein by this reference. The
listing of duties in Exhibit A is intended as a descriptive tool only, and will not limit the
City Council President or City Council to make task assignments; provided, however,
that such duties be linked to the City Council President’s Office and the legislative
function of the City Council and will, in all respects, be governed by statutory,
constitutional and ordinance limitations on the duties of public employees.
The City Council President, by their signature below, specifically represents that the
Mayor has delegated his statutory authority to direct the day-to-day duties of this
Employee to the City Council to be exercised by and through the City Council President.
This delegation is revocable by the Mayor and will not be binding on the subsequent
elected or appointed mayors unless ratified by them.
3. Hours of Work: The Employee will work office hours as assigned and directed by
the City Council through the City Council President. Such hours may normally be
worked Monday through Friday between 8:00 a.m. and 5:00 p.m., with any appropriate
meal and rest periods as required by law. In addition, the Employee may perform
assigned work off site. Such hours will be within prescribed limits and approved by the
City Council President. It is anticipated that the Employee will work up to 40 hours per
week to successfully perform the required work. This general description of working
hours will not limit the ability of the City Council President to change the working
schedule or adjust it from time to time.
4. Wages and Benefits: The wages set forth in this Section 4 hereby provide for a
base rate of $47.42 per hour, which is Step 2 of pay range NR-33. This rate will go into
effect on February 1, 2026. Step progression will take place on February 1 of each year
until reaching the maximum step. In addition, the Employee will receive any annual
COLA that the Council chooses to give non-represented employees.
The Employee is eligible to participate in all benefits provided to non-represented
employees as approved by the City Council, unless explicitly excluded. Such benefits
will be provided pursuant to City policy and include, but are not limited to, insurance,
sick leave, vacation, and holiday pay. The City will pay the applicable employer’s portion
of Medicare, PERS retirement, Municipal Employee Benefit Trust (MEBT), Washington
State Industrial Taxes, and such other payments or benefits as may be required under the
provisions of state and federal law based upon the number of hours worked. MEBT
benefits will be provided as required by law or by the provisions of a plan document.
“Plan Document” will mean for the purposes of this Agreement the MEBT or other
contract, or policy documents, which require, by their terms, the participation of all
qualified employees.
The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay
for the Employee’s cost of insurance benefits. The City’s payment is contingent on the
Employee’s qualification for such insurance program in accordance with Plan Documents
and does not constitute an obligation to pay a sum in lieu of insurance or premium.
Item 2.3
Packet pg. 30/94
3
2026 Employment Agreement
Executive Assistant to City Council
The Employee may participate in any insurance opt-out program established by the City
Council for non-represented employees. The Employee may participate in the City’s
Flexible Spending Account benefit at the Employee’s expense.
The provisions of this Agreement will control over any conflicting provision of the City
ordinances, City Personnel Policy Manual, any collective bargaining agreement or any
other general grant of benefits to City employees.
5. Confidentiality: One of the basic purposes of this Agreement is to provide an
employee who serves in a confidential capacity to the City Council and its City Council
President. The Employee acknowledges that they have been informed of the necessity for
confidentiality and understands that they will report directly to the City Council President
any matter which they feel would breach such confidence or confidentiality. In the event
of any apparent conflict between the needs of the City Council and that of the City in
general, the Employee will report such matter to the City Council President and rely on
their direction. In keeping with this confidential relationship, the Executive Assistant
position will not be a part of a collective bargaining unit or subject to any collective
bargaining agreement.
6. Termination of Agreement: The parties acknowledge that this employment
agreement creates an at-will employment relationship that may be terminated at any time,
with or without cause, by either party. This paragraph will control and supersede any
portion of this Agreement that might otherwise be construed as in any way altering the
Employee’s at-will status.
7. Indemnification: As an employee of the City, the Employee will have the right to
indemnification by and on behalf of the City for actions taken in the scope of her
employment in accordance with the provisions of Chapter 2.06 of the Edmonds City
Code as same exists or is hereafter amended.
8. Entire Written Agreement: This document represents the entire agreement,
written or oral, between the parties. No representation or other oral agreement by either
party will survive the execution of this document. This document will be amended only
upon the express written agreement of both parties. The City Council President will
confer with the Mayor regarding any change.
9. Severability: The provisions of this Agreement will be severable. In the event that
any provision hereof is held to be void, illegal, or unenforceable, the remaining
provisions will survive; PROVIDED, however, that in the event the provisions of
paragraph 5, relating to the exclusion of this position from any collective bargaining unit,
or of paragraph 6, relating to this Agreement as one of at-will employment, are/is held to
be unenforceable, invalid, or void, this Agreement will immediately be at an end.
Item 2.3
Packet pg. 31/94
3
2026 Employment Agreement
Executive Assistant to City Council
Item 2.3
Packet pg. 32/94
4
2026 Employment Agreement
Executive Assistant to City Council
DONE THIS _______ day of January 2026.
CITY OF EDMONDS: EMPLOYEE:
__________________________ ___________________________
Michelle Dotsch, Teresa Simanton
City Council President
Item 2.3
Packet pg. 33/94
4
2026 Employment Agreement
Executive Assistant to City Council
Item 2.3
Packet pg. 34/94
5
2026 Employment Agreement
Executive Assistant to City Council
EXHIBIT A
EXECUTIVE ASSISTANT
Scope of Work/Position Duties
POSITION PURPOSE: Under direction of the Council President, provides public
contact and complex clerical/administrative and research support to the Council. Plans
and performs complex administrative office coordination to assures smooth, timely and
efficient office operations for the department or assigned office; researches, collects,
analyzes and compiles data and information for inclusion in reports; maintains records,
files and budgets related to departmental operations, programs and expenditures.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties
performed by all employees in this classification, only a representative summary of the
primary duties and responsibilities. Incumbent(s) may not be required to perform all
duties listed and may be required to perform additional, position-specific duties.
Researches, collects and analyzes background data on pending legislative matters
as requested.
Schedules meetings for Council and individual Council members; prepares
meeting agenda memos for Council.
Prepares and coordinates agenda items to include review and editing of agenda
memos, monitoring deadlines, and tracking action items and follow up.
Attends Council meetings as needed, prepares requested reports, minutes,
agendas, correspondence and other materials as appropriate and according to
decisions and approved actions.
Assists Council President in drafting budget and planning of various Council
events and functions including coordinating arrangements for meeting facilities,
equipment and refreshments as appropriate; coordinates management of
legislative priorities with Council President.
Coordinates management of legislative priorities with Council President.
Coordinates and prepares press releases for Council as requested and/or various
community relations.
Plans and performs complex administrative office coordination; relieves the
Council President of technical clerical and administrative duties having Council-
wide impact.
Completes PSR’s for the department, enters payroll into the City’s financial
accounting software for the department and processes Council accounts payables.
Performs various administrative duties including answering telephones and
greeting visitors; provides information in person or on the telephone or refers to
appropriate department personnel; opens, screens and routes mail.
Item 2.3
Packet pg. 35/94
6
2026 Employment Agreement
Executive Assistant to City Council
Maintains calendars relating to Council events as requested; schedules
appointments and conferences; assists with travel reservations and vehicle check-
in and checkout for Council as requested.
Composes, prepares and types a variety of correspondence, memos, reports and
other materials and proofreads materials to assure accuracy and completeness.
Administers and oversees contracts, Interlocal Agreements and other agreements
entered into by the City Council.
Organizes and coordinates office functions, activities and communications;
assures efficient workflow and office operations.
Coordinates projects for City Council; manages projects timelines and
deliverables including the coordination of project activities and resources.
Maintains accurate financial records and files pertaining to departmental
expenditures, budget balances and operations; prepares status reports, charts and
other documents as requested; prepares and coordinates purchase of office
supplies, equipment and other expenditures.
Manages and maintains all records as required by State and Federal law;
including, but not limited to, records related to City elections, and records
pertaining to State audit requirements.
Provides staff support and administrative assistance to various boards and
committees; prepares reports, agendas, correspondence and other materials as
appropriate and according to decisions and approved actions.
Manages and maintains website for Council and provide website
support/administration for Council and any Council-related assigned boards,
committees, groups and/or events.
Maintains files and records related to Council activities/business and retains and
purges records as needed under the Washington State records retention and
archiving rules.
Operates office machines including computers, copiers, calculators, fax machines
and other equipment as assigned.
Performs a variety of special duties, projects or activities of the Council Office.
Required Knowledge of:
City organization, procedures, federal and state laws.
Administrative functions and operations of a City government.
Legislative processes, research methods, data collection and statistical analysis.
Accurate, lawful, and efficient record-keeping techniques.
Budget monitoring and control including proficient skills in mathematics.
Interpersonal skills using tact, patience and courtesy.
Principles of customer service and public relations.
Proper telephone etiquette.
Item 2.3
Packet pg. 36/94
7
2026 Employment Agreement
Executive Assistant to City Council
Effective oral and written communication principles and practices.
Modern office procedures, methods, and equipment including computers and
computer applications and software programs sufficient to perform assigned
work.
English usage, spelling, grammar and punctuation.
Principles of business letter writing.
Required Skill in:
Computer applications to include Microsoft Office Suite (such as Word, Excel,
Outlook, PowerPoint, etc.).
Tracking and researching legislative bills.
Assisting in the management of workload items for 7 Council members who may
have, at times, competing interests.
Performing technical clerical and administrative duties having department-wide
impact.
Planning and performing technical administrative office coordination duties.
Maintaining records, files, and information in compliance with laws, policies and
procedures.
Interpreting, applying and explaining rules, regulations, policies, procedures and
laws.
Working independently under direction of Council President to complete
assignments.
Adhering to schedules and timelines and meet required deadlines for
legislative/administrative duties/assignments.
Preparing a variety of reports, logs, records and files related to assigned activities.
Maintaining confidentiality of sensitive information, including confidentiality
between staff and Council members; working confidentially with discretion.
Being flexible and able to work with diverse personalities.
Researching a variety of subjects and presenting information in an efficient,
accurate manner.
Utilizing personal computer software programs and other relevant software
affecting assigned work.
Working with diverse interest groups with potentially competing priorities.
Establishing and maintaining effective working relationships with elected
officials, staff (other departments), management, vendors, outside agencies,
community groups and the general public.
Communicating effectively verbally and in writing including public relations and
customer service.
Item 2.3
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8
2026 Employment Agreement
Executive Assistant to City Council
MINIMUM QUALIFICATIONS:
Education and Experience:
Any combination equivalent to: graduation from high school including or supplemented
by course work in political science, business administration, office management, office
administration or related field and three years of increasingly responsible administrative
office support experience including research work. Previous work experience in a
legislative environment and/or role preferred.
Required Licenses or Certifications:
Valid State of Washington Driver’s License.
Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
Office environment.
Constant interruptions.
The employee may be required to work some evenings (Tuesday night Council
meetings) and occasional weekends for Council events as necessary.
Must be able to work in a solitary environment.
Physical Abilities:
Hearing, speaking or otherwise communicating to exchange information in person
or on the phone.
Reading and understanding a variety of materials.
Operating/using a computer keyboard and other office equipment.
Sitting, standing or otherwise remaining in a stationary position for extended
periods of time.
Bending at the waist, kneeling or crouching, reaching above shoulders and
horizontally or otherwise positioning oneself to accomplish tasks.
Lifting/carrying or otherwise moving or transporting up to 20 lbs.
Hazards:
Potential contact with angry or upset individuals.
Item 2.3
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City Council Agenda Item 2.4
January 20, 2026 - Council Committee B
TITLE:Lynnwood Jail Contract
DEPARTMENT:Police Services
PRESENTER:Assistant Chief Josh McClure
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Staff are requesting that the council forward this to the consent
agenda for full council to approve so this contract so the mayor can
sign it.
BUDGET:
Total Dollar Amount:N/A ☐ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
We are requesting that this Interlocal Agreement (ILA) be approved so EPD can book individuals arrested
for misdemeanor or gross misdemeanor offenses into the Lynnwood Jail.
CONTEXT, ANALYSIS, & ALTERNATIVES:
This proposed ILA has been reviewed and approved for presentation by Sharon Cates.
Contracting with the City of Lynnwood for jail services would provide the Edmonds Police Department
with a closer, more efficient, and operationally consistent way to manage most misdemeanor-related
detainees. Lynnwood’s jail facility is modern, professionally staffed, and located only 2.5 miles and
about 8 minutes from 212th and Hwy 99 in Edmonds, reducing transport time and fuel costs, minimizing
officer downtime, and improving overall patrol availability to the Edmonds community. The Snohomish
County Jail is 15.9 miles away and takes about 22 minutes to reach.
A partnership with Lynnwood existed for several years before the jail's closure during the construction
of their new facility. This ILA is fiscally responsible, supports regional collaboration, strengthens inter-
city cooperation, and ensures that Edmonds officers can focus on core policing duties while relying on a
well-run neighboring facility for detention. Overall, contracting with Lynnwood is a practical,
strategically sound option for maintaining high-quality jail services while maximizing Edmonds’
operational efficiency and fiscal responsibility.
Felony offenders and misdemeanor offenders with medical or mental health concerns may still be
required to be booked into the Snohomish County Jail.
RECOMMENDATION:
Staff are requesting that the council forward this to the consent agenda for full council to approve so
this contract so the mayor can sign it.
Item 2.4
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BUDGET IMPACTS:
There is no general fund impact as this cost was included in our 2026 budget. Our bills with Snohomish
County Jail will decrease to accommodate the charges we see from Lynnwood Jail. We anticipate overall
cost savings due to the comparative fee schedule, proximity, and time spent, among other factors.
ADDITIONAL INFORMATION:
2026 Fees breakdown Lynnwood Jail: · Booking Fee: $103.00 · Housing: $203.94 · Video
Court $100 per appearance. Snohomish County Jail · Booking Fee: $151.61 ·
Housing: $210.99 · Video Court $251.12 per hour From 212/Hwy 99 Lynnwood Jail Round
Trip: 5 miles, 16 minutes SCJ Round Trip: 31.8 miles, 44 minutes Edmonds PD is only
directly responsible for the number of bookings into either facility. We do not determine the length of
stay beyond booking. EPD has worked to actively reduce the number of bookings throughout the city’s
ongoing financial opportunities. This includes directives to supervisors and officers to exercise greater
discretion in when to book. Judge Weiss was consulted extensively throughout this process and formally
communicated his expectations for service. The court's collaboration is greatly appreciated. In a
November communication to the Mayor, Council, and Chief Dawkins, he summarized the Lynnwood Jail
option this way: “Assuming all other variables remain the same, Lynnwood Jail would likely cost more
because its method for charging video court appearances will result in higher expenses than Snohomish
County Jail. However, if Lynnwood Jail’s operations ultimately prove more efficient than Snohomish
County’s - through fewer “refusals” for court appearances, court five days per week instead of three,
better distribution of paperwork, more individualized assistance in release planning, and reduced
transportation costs - there could be some savings overall.”
ATTACHMENTS:
Lynnwood Jail Interlocal Agreement
Item 2.4
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Page 1 of 17
INTERLOCAL AGREEMENT FOR JAIL SERVICES
BETWEEN THE CITY OF LYNNWOOD and CITY OF EDMONDS
This INTERLOCAL AGREEMENT IS FOR JAIL SERVICES BETWEEN THE CITY OF LYNNWOOD and the CITY OF
EDMONDS. This "Agreement", is made and entered into this 1st day of January 2026, by the City of
LYNNWOOD, a municipal corporation of the State of Washington ("Lynnwood"), and the CITY OF
EDMONDS, a municipal corporation of the State of Washington (individually, a "Party" and collectively, the
"Parties").
RECITALS
A. Lynnwood, through the Lynnwood Police Department Detention Division ("Corrections") currently
maintains and operates a correctional facility known as the Lynnwood Jail (the "Jail"). In order to assist
other jurisdictions, the Lynnwood Jail, from time to time, will enter into interlocal agreements to confine
in the Jail persons from other jurisdictions.
B. The Lynnwood Jail has the statutory power and authority to maintain and operate a correctional
facility and to confine inmates therein.
C. A participating jurisdiction who desires to confine, in the Jail, persons who have been arrested,
detained, or convicted by that municipality for a criminal offenses, and the Lynnwood Jail is willing to
furnish its Jail facilities and personnel in exchange for payment from said Party for fees and costs, all as
more fully described in this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the respective agreements set forth below and for other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Lynnwood Jail
and the CITY OF EDMONDS agree as follows:
ARTICLE 1 - PURPOSE
This Agreement is authorized by and entered into pursuant to Chapter 39.34 RCW and Chapter 70.48 RCW.
The purpose and intent of this Agreement is for the CITY OF LYNNWOOD and CITY OF EDMONDS, to work
together efficiently and effectively in order that the Lynnwood Jail may provide the CITY OF EDMONDS,
with Jail Services (the "Services"), as defined in Section 4 below, based on the rules and conditions set
forth in the Jail's policies, procedures, rules and regulations and in this Agreement and any attachments
hereto.
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ARTICLE 2 - EFFECTIVE DATE AND DURATION
2.1 This Agreement shall govern jail services beginning on January 1st, 2026 (hereafter “Effective
Date”), through December 31, 2027, unless earlier terminated pursuant to the provisions of Section 12 or
13, PROVIDED HOWEVER, that the term of this Agreement may be extended or renewed annually by
written notification from the City of Lynnwood to the Party no later than ninety (90) days prior to the
expiration of the applicable contract Term.
2.2 This Agreement shall be filed with Lynnwood’s Procurement Office or listed on either Party's
website or other electronically retrievable public source, as provided by RCW 39.34.040.
ARTICLE 3 - ADMINISTRATORS
3.1 Each Party to this Agreement shall designate an individual (an "Administrator"), who may be
designated by title or position, to oversee and administer such Party's participation in this Agreement. The
Parties' initial Administrators shall be the following individuals:
Lynnwood Police Administrator: City of EDMONDS Administrator
Lynnwood Jail Manager Name: Josh McClure
City of Lynnwood Police Department Title: Assistant Chief of Police
19321 44th Ave W Lynnwood, WA 98036 Address:250 5th Avenue N., Edmonds, WA 98020
Either Party may change its Administrator at any time by delivering written notice of such Party's new
Administrator to the other Party within 45 days of designation.
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ARTICLE 4 – LYNNWOOD’S ACCEPTANCE OF INMATES, MEDICAL TREATMENT, JAIL SERVICES, AND
REMOVAL OF INMATES
4.1 Acceptance of Inmates
As described in this section and subject to the conditions set forth in Section 4 below, Lynnwood will
accept contract agency Inmates for purposes of confinement and hold such inmates until such time as
they are lawfully discharged from custody pursuant to law, the terms of a judicial Order of Commitment,
and/or returned to the custody of the responsible city. Upon Lynnwood’s request, the CITY OF
EDMONDS shall, at its expense, retake any of their inmates within twelve (12) hours after receipt of such
request. In the event the confinement of any contracted agency inmate is terminated for any reason,
the CITY OF EDMONDS shall, at its expense, retake such inmate from Lynnwood Jail.
4.2 Jail Services
Lynnwood agrees to provide the CITY OF EDMONDS with jail services, including the confinement of that
agency’s inmates in the Lynnwood Jail, as specified in this Agreement. The CITY OF EDMONDS
acknowledges that these services will be provided under the operational management of the Lynnwood
Jail.
4.3 CITY OF EDMONDS Inmates
The CITY OF EDMONDS shall be responsible for delivering their Inmates to the Jail, ensuring compliance
with applicable laws and regulations regarding the transport and transfer of inmates fit for incarceration.
Lynnwood, in turn, shall accept and confine that agency’s Inmates in accordance with the terms outlined
herein.
4.4 Effect of Ordinance, Policies, Procedures, Rules, and Regulations
The Jail will be administered by the Lynnwood Police Department in accordance with the ordinances,
policies, procedures, rules and regulations of the Lynnwood Police Department and Lynnwood Jail and in
accordance with the rules and regulations of any agency of the State of Washington empowered to make
rules governing the administration of municipal jails. The CITY OF EDMONDS and its inmates shall be
subject to Lynnwood ordinances, policies, procedures, rules and regulations relating to Jail operations,
including any emergency security rules imposed by the Jail Manager, or their designee as identified by the
Chief of Police, PROVIDED, HOWEVER, that nothing in this Agreement shall be construed as creating,
modifying, or expanding any duty on the part of Lynnwood except as specifically provided herein. Nothing
in this Agreement shall be interpreted as a delegation by Lynnwood, or its judicial and law enforcement
agencies, to the CITY OF EDMONDS, of Lynnwood’s duty to supervise Lynnwood Inmates.
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4.5 Access to contracted bed Inmates
The CITY OF EDMONDS, its officers, employees, or agents, may interview its inmates inside the confines
of the Jail subject to necessary operational and security rules and regulations. Interview rooms will be
made available on an equivalent basis to all jurisdictions with inmates confined in the Jail.
4.6 Transport of contracted bed Inmates
The CITY OF EDMONDS shall provide or arrange for transportation and security of its inmates to and from
the Lynnwood Jail, including to and from in-person court appearances, except when (a) Lynnwood
determines, in its sole discretion, that emergency transportation is necessary in order to secure medical
and/or psychiatric evaluation or treatment, or (b) Lynnwood determines, in its sole discretion, that
transportation is required to support the orderly operation of the Jail. The CITY OF EDMONDS shall attempt
to provide the Lynnwood Jail with at least twenty-four (24) hours' notice prior to transporting a contracted
agency Inmate from the Jail. In any case in which Lynnwood is required to transport the inmate pursuant
to subsection (a) or (b) of this paragraph, Lynnwood shall be reimbursed by the contracting agency for any
actual expense incurred in transport of an inmate if, in fact, transportation of an inmate by Lynnwood
becomes necessary. Such transportation shall be calculated based upon the time required for transport
at the correction officer over time rate of $70.00 per hour.
4.7 Video Court
For the fee set forth in Section 10.5, Lynnwood will provide the CITY OF EDMONDS with use of the Jail's
"Video Court" services, which include, by way of example but not by way of limitation, the following types
of services: use of Lynnwood’s video camera(s), audio technology, and the video courtroom facility;
scheduling inmates for appearances by video; and escorting of inmates to and from the video courtroom.
The City shall have the discretion to set the date, time, and duration of the contracting city's Video Court
proceedings. The Lynnwood Jail, in its sole discretion, will establish a maximum number of contracted
Inmates for each video courtroom calendar based upon operational limitations. The CITY OF EDMONDS
will provide the Lynnwood Jail with a proposed Video Court Schedule no later than ten (10) days after
execution of this Agreement. The Lynnwood Jail may change or cancel the agency's Video Court Schedule
by providing them with at least seven (7) calendar days' written notice. Lynnwood will deliver contracted
Inmate(s) to a video courtroom prior to the Inmate(s) hearing time so that the contracted jurisdiction
Inmate(s) may prepare for the hearing and meet with his or her respective legal counsel.
The CITY OF EDMONDS shall provide the Lynnwood Jail with all paperwork requiring the signature of that
agency’s Inmate(s) at least thirty (30) minutes before the start of the jurisdiction's scheduled Video Court
time. In the event of a technical problem that the Parties are unable to repair in a timely manner, the
Parties shall work together to reschedule the impacted hearings to be reheard as soon as practicable and
at minimum, within two (2) judicial days.
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4.8 Medical Treatment
(A) Inmates shall receive medical, behavioral health counseling, and dental treatment when
emergent and necessary to safeguard their health while housed in the Jail. Lynnwood shall
provide routine medical services in the Lynnwood Jail. The CITY OF EDMONDS shall be
responsible for any and all medical, dental, or mental health costs including but not limited to
prescriptions, appliances, supplies, emergency transport associated with the delivery of any
emergency and/or medical service provider to the contracted agency inmates.
(B) If Lynnwood becomes aware that a contract agency inmate is in need of medical health care
requiring the assistance of a medical health care services provider, then Lynnwood shall make
reasonable efforts to notify the CITY OF EDMONDS prior to obtaining said service. If the CITY
OF EDMONDS is contacted and does not authorize Lynnwood to obtain the service, then they
shall, within one hour, pick up the inmate from the Jail. Provided, in the case of emergency,
Lynnwood may notify the CITY OF EDMONDS after the service has been provided.
(C) An adequate record of all such services shall be kept by Lynnwood in accordance with HIPPAA
regulations for the contract agency to review at its request. Any medical or dental services of
major consequence shall be reported to the CITY OF EDMONDS as soon as time permits.
(D) The CITY OF EDMONDS shall be responsible for any and all costs incurred by or on behalf of a
CITY OF EDMONDS inmate requiring hospitalization. If necessary, the CITY OF EDMONDS shall
reimburse Lynnwood the dollar-for-dollar amount expended, or cost incurred by Lynnwood in
providing the same. Upon payment from the contracted agency for the inmate’s health care
expense, Lynnwood will assign to the CITY OF EDMONDS, if requested, any and all right to
reimbursement for medical expenses authorized under RCW 70.48.130. Except in
emergencies, the CITY OF EDMONDS will be notified by a duty supervisor at the Lynnwood
Police Department prior to the inmate’s transfer to a hospital and nothing herein shall
preclude the CITY OF EDMONDS from retaking the ill or injured inmate. In the event a
contracting agency inmate is taken by emergency to a hospital, Lynnwood shall notify the CITY
OF EDMONDS designee as soon as possible of transport, the contracting agency is responsible
for providing security during any time of hospitalization.
4.9 Community Corrections
Lynnwood does not offer a contracted Community Corrections Program or alternatives to confinement.
The term "Community Corrections Program" and "alternatives to confinement" includes but is not limited
to: Electronic Home Detention, Work Education Release, and Work Crew.
If the CITY OF EDMONDS wishes to provide a Community Corrections Program and/or "alternatives to
confinement" options for contracted agency Inmates, they shall not book such Inmates into the Lynnwood
Jail.
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4.10 Administrative Booking
Upon request by the arresting officer, and when not otherwise prohibited by statute, court rule or court
order, the CITY OF EDMONDS may administratively book and immediately release that Inmate. The CITY
OF EDMONDS shall have the option of completing an administrative book and release at the Lynnwood
Jail or transporting their inmate to another jail. Lynnwood further reserves the right to administratively
book and immediately release a contracting agency Inmate when, in the sole discretion of the Lynnwood
jail Manager, or their designee, the Lynnwood Jail is unable to accept that agency’s Inmate for housing
and when such action is not otherwise prohibited by statute, court rule or court order.
4.11 Removal of contracting Inmate from Jail
An inmate from the CITY OF EDMONDS, legally confined in the Lynnwood Jail, shall not be removed from
the Jail by any person except:
(A) When requested by that Contracted Agency’s Police Department in writing authorizing such
release; or
(B) Upon court order in those matters in which said court has jurisdiction over such inmate;
(C) For appearance in the court in which a Contracted Agency’s inmate is charged;
(D) In compliance with a Writ of Habeas Corpus;
(E) For interviews by Contracted Agency’s attorney or member of that agency’s Police
Department; or
(F) If the inmate has served their sentence, or the charge pending against said inmate has been
dismissed, or bail or other recognizance has been posted as required by the courts; or
(G) For other scheduled court appearance, including those for which they are not being held; or
(H) For medical care and court ordered evaluations.
ARTICLE 5 - PAYMENT PROCEDURES
5.1 Invoice Submission
Lynnwood shall submit monthly invoices to the CITY OF EDMONDS for jail services rendered. Invoices shall
include the number of contracted Inmates, the duration of their stay, medical services, and any
corresponding charges or fees.
5.2 Payment Terms
Payments for jail services provided under this Agreement shall be due within thirty (30) calendar days of
issuance of the monthly electronic invoice. Late payments may accrue interest at a rate of 3% per month.
5.3 Records
Each Party may request verification of records to validate charges.
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ARTICLE 6 - INSURANCE
6.1 Liability Insurance
Lynnwood shall maintain appropriate liability insurance coverage to protect against claims arising out of
the provision of jail services. The Agency shall maintain liability insurance covering its employees and
agents involved in the transportation and transfer of Agency Inmates.
ARTICLE 7 - INDEMNIFICATION
7.1 Defense and Indemnification
Lynnwood shall indemnify and hold harmless the CITY OF EDMONDS and its officers, agents, and
employees, or any of them from any and all claims, actions, suits, liabilities, losses, costs, expenses, and
damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of
Lynnwood its officers, agents, and employees, or any of them relating to or arising out of services
performed pursuant to this Agreement. In the event any such suit based upon such a claim, action, loss,
or damages is brought against the contracting agency. Lynnwood shall defend the same at its sole cost
and expense; provided that Lynnwood reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against the CITY OF
EDMONDS, and its officers, agents, and employees, or any of them, or jointly against that jurisdiction and
Lynnwood and their respective officers, agents, and employees, or any of them, the CITY OF EDMONDS
shall satisfy the same.
The CITY OF EDMONDS shall indemnify and hold harmless Lynnwood and its officers, agents, and
employees, or any of them from any and all claims, actions, suits, liabilities, losses, costs, expenses, and
damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission CITY
OF EDMONDS, its officers, agents, and employees, or any of them relating to or arising out this Agreement.
In the event that any suit based upon such a claim, action, loss, or damages is brought against Lynnwood,
the CITY OF EDMONDS shall defend the same at its sole cost and expense; provided that Lynnwood
reserves the right to participate in said suit if any principle of governmental or public law is involved; and
if final judgment be rendered against Lynnwood, and its officers, agents, and employees, or any of them,
or jointly against the City and the CITY OF EDMONDS and their respective officers, agents, and employees,
or any of them, Lynnwood shall satisfy the same.
Waiver Under Washington Industrial Insurance Act. The foregoing indemnity is specifically intended to
constitute a waiver of each Party's immunity under Washington's Industrial Insurance Act, Chapter 51
RCW, as respects the other Party only, and only to the extent necessary to provide the indemnified Party
with a full and complete indemnity of claims made by the indemnitor's employees. The Parties
acknowledge that these provisions were specifically negotiated and agreed upon by them.
Liability Related to Lynnwood Ordinances, Policies, Rules, and Regulations
Item 2.4
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In executing this Agreement, the CITY OF LYNNWOOD does not assume liability or responsibility for or in
any way release the CITY OF EDMONDS from any liability or responsibility which arises in whole or in part
from the existence or effect of that jurisdiction’s ordinances, policies, rules, or regulations. If any cause,
claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity
of any such, the CITY OF EDMONDS ordinance, policy, rule or regulation is at issue, they shall defend the
same at its sole expense and, if judgment is entered or damages are awarded against the CITY OF
EDMONDS, Lynnwood or both, shall satisfy the same, including all chargeable costs and reasonable
attorney's fees.
Article 8 - CONDITIONS OF ACCEPTANCE OF CITY OF EDMONDS INMATES
8.1 Conditions
Lynnwood shall provide services to the CITY OF EDMONDS subject to the conditions set forth in this
section. Should the Lynnwood Jail, in its sole discretion, decline to accept or retain custody of a contracted
agency Inmate for any of the reasons identified in this agreement, the Lynnwood Jail shall notify the
arresting officer in person or the contracting city's law enforcement agency of the non-acceptance and the
reason for the non-acceptance.
Acceptance of a CITY OF EDMONDS Inmate into the Lynnwood Jail shall be conditioned upon the following:
8.2 Obligation to Abide by Policies and Procedures
The contracting agency, its officers, employees, and agents shall follow all Lynnwood Jail policies and
procedures.
8.3 Documentation for Legal Basis for Confinement
Absent proper documentation providing a legal basis for confining the CITY OF EDMONDS‘s Inmate,
Lynnwood will have no obligation to receive said Inmate into custody. Proper documentation for purposes
of this section means an arrest warrant, judicial Order of Commitment, other order of a court of competent
jurisdiction, a probable cause statement from the arresting officer and/or properly completed criminal
citation.
8.4 Healthcare Clearance
The Lynnwood Jail will have no obligation to receive into custody or retain custody of a contracting agency
Inmate absent a determination, on an ongoing basis, by Jail medical staff that the agency’s Inmate (a) is
medically and psychiatrically able to be housed in the Jail, and (b) does not need medical and/or psychiatric
attention that would require treatment at a hospital or other type of health care facility. At all times, the
Lynnwood Jail’s Police Administrator, or their designee, shall have final authority to determine whether a
CITY OF EDMONDS’s Inmate is medically and/or psychiatrically fit for Jail.
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8.5 Population Limits
The Lynnwood Jail shall have the right to return the contracting agency’s Inmates back to the CITY OF
EDMONDS’s custody if the Jail reaches the Maximum Allowable Population Level (the "MAPL"). The MAPL
refers to the greatest number of inmates that can be held in the Jail in a safe, secure, and humane manner.
The MAPL applies to the overall number of inmates but may also be applied to specific populations of
inmates (i.e. security level, medical need, mental health need, etc.). The Lynnwood Chief of Police, or their
designee, shall determine, in their sole discretion, the MAPL. Every effort will be made to manage the
MAPL, including booking restrictions. In the event that the MAPL is reached, and Lynnwood determines
that inmates must be removed from the Jail, priority for removal shall be as follows:
(A) Inmates from out-of-County jurisdictions in reverse order from the date of execution of
the respective jurisdictions' interlocal agreements with the Lynnwood Jail; then
(B) Inmates from out-of-Lynnwood jurisdictions, in reverse order from the date of execution
of the respective jurisdictions' interlocal agreements with the Lynnwood; then
(C) Inmates confined on Lynnwood charges or commitments.
The Lynnwood Jail Manager shall have final authority on MAPL reduction measures, and in the event the
Lynnwood Jail determines that the CITY OF EDMONDS Inmate(s) shall be removed from the Jail according
to this priority schedule, the Lynnwood jail will provide seventy-two (72) hours' notice to remove contract
agency Inmates.
8.6 Earned Early Release
Lynnwood will release the CITY OF EDMONDS Inmate(s) in accordance with applicable statutes governing
the calculation of jail commitments, including with respect to earned release time pursuant to Chapter
9.94A.729 RCW and Chapter 9.92.151 RCW.
ARTICLE 9 – PAYMENT FOR SERVICES
9.1 Proportional Billing
Lynnwood employs proportional billing practices when invoicing jurisdictions for Services. Attached hereto
as Exhibit A, and incorporated herein by this reference, is an explanation of Lynnwood's proportional billing
practices. Commensurate with these practices, the CITY OF EDMONDS shall be invoiced only its
proportionate share of the applicable Fees and Costs, as defined in Section 10 below, for a contracted
Inmate under either of the following circumstances:
(A) The CITY OF EDMONDS Inmate (a) is being held on criminal misdemeanor or gross
misdemeanor charge(s) (whether or not formally arraigned) or on a warrant or court order
issued by that agency's municipal or district court, (b) is not being held on any active
contracting agency felony charge, and (c) cannot be removed by a federal agency without
regard to local charges; OR
(B) The CITY OF EDMONDS Inmate is being held (a) on criminal misdemeanor or gross
misdemeanor charge(s) (whether formally arraigned) or on a warrant or court order
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issued by that agency's municipal court, and (b) by the State of Washington for violation
of the Offender Accountability Act, and the CITY OF EDMONDS has declined to transfer
custody to the State of Washington.
ARTICLE 10 – FEES AND COSTS
10.1 Definitions
Booking: means the act of registering, screening, and examining inmates for confinement in the Jail.;
Administrative Booking, pursuant to Section 4.10, means the act of inventorying and safekeeping inmates'
personal property, maintaining all computerized records of arrest, performing warrant checks, and all
other activities associated with processing an inmate for confinement.
The rates and fees are as follows:
10.2 Daily Housing Rate
In consideration of the jail services provided by the Lynnwood Jail, the CITY OF EDMONDS agrees to pay a
daily housing rate of $203.94 per agency Inmate per day. This rate shall cover the cost of incarceration,
including but not limited to accommodation, meals, visitation, electronic media, communication, and basic
medical services.
10.3 Booking Fee
The CITY OF EDMONDS shall pay a one-time booking fee of $103.00 for each contracting Inmate who
undergoes the administrative booking process. This fee is intended to cover the administrative costs
associated with intake screening, medical screening, re-entry services, and scheduling wellness exams
when admitting contracting Inmates into the Jail.
10.4 Advanced Medical Treatment
Advanced Medical Treatment is any treatment requiring additional medical visits beyond screening,
medication, or scheduled wellness checks. Each CITY OF EDMONDS Inmate requiring medical care in
addition to, or beyond the scope of care provided by in-facility contracted medical services will be
contacted and/or billed per section 4.6.
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10.5 Video Court Fee
Agencies may elect their inmates to attend court proceedings remotely for an additional $100 fee for each
court appearance. This fee shall cover attendance for scheduled video court hearings, inmate movement,
and security unless the contracting agency elects to transport their inmates to and from court through
scheduled borrow out requests. Agencies transporting their housed inmates to and from court do not
incur an additional fee.
10.6 Invoicing and Payment
The Lynnwood Jail shall provide the contracting agency with monthly invoices detailing the number of
contracted Inmates, the duration of their stay, and the corresponding charges. Payment by the CITY OF
EDMONDS for services rendered under this Agreement shall be made within thirty (30) calendar days of
issuance of electronic invoice.
Should the Parties renew this Agreement beyond December 31, 2026, additional annual increases shall be
calculated pursuant to Section 10.7.
10.7 Rate increases
Beginning January 1, 2026, the Booking Fees and Daily Housing Rates listed in Sections 10.2 and 10.3 shall
increase on January 1st of each proceeding calendar year during the term of this Agreement. The
Lynnwood Jail shall provide the contracting agency notice of the Booking Fee and Daily Housing Rate
increase by July 1st of each preceding year.
ARTICLE 11 – TERMINATION FOR CONVENIENCE, DEFAULT, AND REMEDIES
11.1 Termination for Convenience
Either Party may terminate this Agreement for convenience upon providing written notice to the other
Party at least thirty (30) calendar days prior to the intended termination date.
11.2 Default
If either Lynnwood or the CITY OF EDMONDS fails to perform any act or obligation required to be
performed by it hereunder, the other Party shall deliver written notice of such failure to the non-
performing Party. The non-performing Party shall have fifteen (15) days after its receipt of such notice in
which to correct its failure to perform the act or obligation at issue, after which time it shall be in default
("Default") under this Agreement; provided, however, that if the non-performance is of a type that could
not reasonably be cured within said fifteen (15) day period, then the non-performing Party shall not be in
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Default if it commences cure within said fifteen (15) day period and thereafter diligently pursues cure to
completion.
11.3 Remedies
In the event of a Party's Default under this Agreement, then after giving notice and an opportunity to cure
pursuant to Section 12 above, the non-Defaulting Party shall have the right to exercise any or all rights and
remedies available to it in law or equity. In addition, if the CITY OF EDMONDS fails to make payment on
an outstanding invoice within the time to cure and the Lynnwood Jail has not disputed the invoice as
provided in Section 10.6, the Lynnwood Jail shall have no further right under this Agreement to deliver
custody to or otherwise house THE CITY OF EDMONDS Inmates at the Jail and shall, at the Lynnwood Jail's
request, remove all contracted agency Inmates from the Jail within seventy two (72) hours . Thereafter,
the Lynnwood Jail may, in its sole discretion, accept CITY OF EDMONDS Inmates to the Jail if all outstanding
invoices are paid.
ARTICLE 12 – EARLY TERMINATION
12.1 Lack of Funding
In the event that funding from any source is withdrawn, reduced, limited, or not appropriated after the
effective date of this Agreement, this Agreement may be terminated by Lynnwood immediately by
delivering written notice to the CITY OF EDMONDS. The termination notice shall specify the date on which
the Agreement shall terminate.
12.2 Calculation of Costs Due Upon Early Termination
Upon early termination of this Agreement as provided in this Section 12.1, the CITY OF EDMONDS shall
pay the Lynnwood Jail for all Services performed up to the date of termination. Lynnwood shall notify the
contracting agency within thirty (30) calendar days of the date of termination of all remaining costs. No
payment shall be made by the CITY OF EDMONDS for any expense incurred or services performed
following the effective date of termination unless authorized in writing by that agency.
ARTICLE 13 - DISPUTE RESOLUTION
In the event differences between the Parties should arise over the terms and conditions of this Agreement,
the Parties shall use their best efforts to resolve those differences through their Administrators on an
informal basis. If those differences cannot be resolved informally, the matter shall be referred for
mediation to a mediator mutually selected by the Parties. If mediation is not successful, either of the
Parties may institute legal action for specific performance of this Agreement or for damages. The prevailing
Party in any legal action shall be entitled to a reasonable attorneys' fee and court costs.
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ARTICLE 14 – NOTICES
All notices required to be given by any Party to the other Party under this Agreement shall be in writing
and shall be delivered either in person, by United States mail, or by electronic mail (email) to the applicable
Administrator or the Administrator's designee. Notice delivered in person shall be deemed given when
accepted by the recipient. Notice by United States mail shall be deemed given as of the date the same is
deposited in the United States mail, postage prepaid, and addressed to the Administrator, or their
designee, at the addresses set forth in Section 3 of this Agreement. Notice delivered by email shall be
deemed given as of the date and time received by the recipient.
ARTICLE 15 - MISCELLANEOUS
15.1 Entire Agreement: Amendment
This Agreement constitutes the entire agreement between the Parties regarding the subject matter hereof
and supersedes any and all prior oral or written agreements between the Parties regarding the subject
matter contained herein. This Agreement may not be modified or amended in any manner except by a
written document executed with the same formalities as required for this Agreement and signed by the
Party against whom such modification is sought to be enforced.
15.2 Conflicts between Attachments and Text
Should any conflicts exist between any attached exhibit or schedule and the text or main body of this
Agreement, the text or main body of this Agreement shall prevail.
15.3 Governing Law and Venue
This Agreement shall be governed by and enforced in accordance with the laws of the State of Washington.
The venue of any action arising out of this Agreement shall be in the Superior Court of the State of
Washington, in and for Snohomish County. In the event that a lawsuit is instituted to enforce any provision
of this Agreement, the prevailing Party shall be entitled to recover all costs of such a lawsuit, including
reasonable attorney's fees.
15.4 Interpretation
This Agreement and each of the terms and provisions of it are deemed to have been explicitly negotiated
by the Parties, and the language in all parts of this Agreement shall, in all cases, be construed according to
its fair meaning and not strictly for or against either of the Parties hereto. The captions and headings in
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this Agreement are used only for convenience and are not intended to affect the interpretation of the
provisions of this Agreement. This Agreement shall be construed so that wherever applicable the use of
the singular number shall include the plural number, and vice versa, and the use of any gender shall be
applicable to all genders.
15.5 Severability
If any provision of this Agreement or the application thereof to any person or circumstance shall, for any
reason and to any extent, be found invalid or unenforceable, the remainder of this Agreement and the
application of that provision to other persons or circumstances shall not be affected thereby, but shall
instead continue in full force and effect, to the extent permitted by law.
15.6 No Waiver
A Party's forbearance or delay in exercising any right or remedy with respect to a Default by the other
Party under this Agreement shall not constitute a waiver of the Default at issue. Nor shall a waiver by
either Party of any particular Default constitute a waiver of any other Default or any similar future Default.
15.7 No Assignment
This Agreement shall not be assigned, either in whole or in part, by either Party without the express
written consent of the other party, which may be granted or withheld in such Party's sole discretion. Any
attempt to assign this Agreement in violation of the preceding sentence shall be null and void and shall
constitute a Default under this Agreement.
15.8 Warranty of Authority
Each of the signatories hereto warrants and represents that he or she is competent and authorized to
enter into this Agreement on behalf of the party for whom he or she purports to sign this Agreement.
15.9 Independent Contractor
Lynnwood will perform all Services under this Agreement as an independent contractor and not as an
agent, employee, or servant of the CITY OF EDMONDS. Lynnwood shall be solely responsible for control,
supervision, direction, and discipline of its personnel, who shall be employees and agents of Lynnwood
and not the contracting agency. Lynnwood has the express right to direct and control Lynnwood's activities
in providing the Services in accordance with the specifications set out in this Agreement. Lynnwood shall
only have the right to ensure performance.
15.10 No Joint Venture
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Nothing contained in this Agreement shall be construed as creating any type or manner of partnership,
joint venture, or other joint enterprise between the Parties.
15.11 No Separate Entity Necessary
The Parties agree that no separate legal or administrative entities are necessary to carry out this
Agreement.
15.12 Ownership of Property
Except as expressly provided to the contrary in this Agreement, any real or personal property used or
acquired by either Party in connection with its performance under this Agreement will remain the sole
property of such Party, and the other Party shall have no interest therein.
15.13 No Third-Party Beneficiaries
This Agreement and each and every provision hereof is for the sole benefit of the CITY OF EDMONDS and
Lynnwood. No other persons or Parties shall be deemed to have any rights in, under or to this Agreement.
15.14 Force Majeure
In the event either Party's performance of any of the provisions of this Agreement become impossible due
to circumstances beyond that Party's control, including without limitation, force majeure, strikes,
embargoes, shortages of labor or materials, governmental regulations, acts of God, war or other strife,
that Party will be excused from performing such obligations until such time as the Force Majeure event
has ended and all facilities and operations have been repaired and/or restored.
15.15 Execution in Counterparts
This Agreement may be executed in two or more counterparts, each of which shall constitute an original
and all of which shall constitute one and the same agreement.
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first above written.
SIGNATURES
City of EDMONDS
By:
Printed:
Title:
Date:
City of LYNNWOOD
By:
Printed: George Hurst
Title: Mayor
Date: January 8, 2026 | 10:54 AM PST
Approved as to Form:
By:
Printed:
Title:
Date:
Approved as to Form:
By:
Printed: Lisa Marshall
Title: City Attorney
Date: January 8, 2026 | 9:08 AM PST
Attest:
By:
Printed:
Title:
Date:
Attest:
By:
Printed: Darcy Kirchner
Title: Interim City Clerk
Date: January 8, 2026 | 10:38 AM PST
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EXHIBIT A
Proportionate Billing
The City uses a proportional billing process to calculate fees and charges for each inmate. As a result, if
multiple jurisdictions have an open charge on an individual inmate, the jurisdictions will each share
equally the fees and costs as long as an open charge persists for that jurisdiction. When a contracting
jurisdiction's charge is closed, that jurisdiction drops from the proportional billing process, and the
proportional billing is recalculated without that jurisdiction.
Each day the City shall examine the open charges for each active booking and apply uniform rules for
determining billable charges and identifying the billable jurisdiction.
The procedure employed by the City for determining the billable charges and responsible jurisdictions is
outlined below and references the City's billing system. The procedure continues in sequence through
the outlined series of steps only so far as needed to isolate a billable charge and determine the
jurisdiction responsible for payment.
• If there is one confirmed misdemeanor charge from one jurisdiction, invoice 100% of cost to the
CITY OF EDMONDS.
• If there is more than one confirmed misdemeanor charges from more than one jurisdiction,
invoice each jurisdiction in equal shares.
• If a jurisdiction has multiple confirmed open misdemeanor charges, the jurisdiction is only
invoiced as one element of the proportional billing process.
Example: If City A has one confirmed open misdemeanor and City B has two confirmed open
misdemeanor charges, all at the same time, each city is billed for fifty percent (50%) of the Fees and
Costs for that inmate.
Drop jurisdictions with closed charges.
Example: The City of X has one open misdemeanor charge, and the City of Y has one open misdemeanor
charge. If City Y 's charge is closed, City X is billed for one hundred percent (100%) of the Fees and Costs
for that inmate from then on.
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City Council Agenda Item 2.5
January 20, 2026 - Council Committee B
TITLE:2026 First Responder Flex Fund Agreement
DEPARTMENT:Police Services
PRESENTER:Assistant Chief Josh McClure
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Staff is requesting that the council forward this grant to consent
agenda for councils approval, so the Mayor can sign it.
BUDGET:
Total Dollar Amount:N/A ☐ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
The police department has been awarded reimbursable funds by Snohomish County Human Services for
the purpose of providing assistance for unhouse individuals in Edmonds for over four years. We would
like to continue the partnership so the resources are once again available for our social worker and
patrol staff to utilize. We are asking that this contract be routed through the council process and
ultimately approved for the Mayor’s signature.
CONTEXT, ANALYSIS, & ALTERNATIVES:
The Police Department has partnered with Snohomish County Human Services in this contract for the
last several years. This contract enables our officers to assist unhoused individuals in Edmonds with
basic needs, including emergency hotel stays with no general fund impact on Edmonds. This contract
gives us up to $7,500 in reimbursable funds for these needs. This will also open another resource for
our community social worker to utilize as well.
There is no 2026 budget impact, Snohomish County is giving the city up to $7,500 of reimbursement
funds for unhoused individuals.
RECOMMENDATION:
Staff is requesting that the council forward this grant to consent agenda for councils approval, so the
Mayor can sign it.
BUDGET IMPACTS:
There is no general fund impact.
ADDITIONAL INFORMATION:
ATTACHMENTS:
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Flex Fund Grant Agreement
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Snohomish County Human Services
3000 Rockefeller Avenue, M/S 305 | Everett, WA 98201
(425) 388-7200
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Additional terms of this Contract are set out in and governed by the following, which are incorporated herein by reference:
Basic Terms and Conditions HSD-2018- , maintained on file at the Human Services Department:
, maintained oQILOe at the Human Services Department:Business Associate Agreement BAA-2018-
Specific Terms and Conditions Attached as Exhibit A
Statement of Work Attached as Exhibit B
Approved Contract Budget Attached as Exhibit C
In the event of any inconsistency in this contract, the inconsistency shall be resolved by giving precedence in the following order: (a)
appropriate provisions of state and federal law, (b) Specific Terms and Conditions, (c) Basic Terms and Conditions, (d) Business Associate
Agreement, (e) other attachments incorporated by reference, and (f) other documents incorporated by reference.
THE CONTRACTING ORGANIZATION IDENTIFIED ABOVE (HEREINAFTER REFERRED TO AS $*(1&<), AND
SNOHOMISH COUNTY (HEREINAFTER REFERRED TO AS COUNTY), HEREBY ACKNOWLEDGE AND AGREE TO THE
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CERTIFYING THAT IT IS NOT DEBARRED, SUSPENDED, OR OTHERWISE EXCLUDED FROM PARTICIPATING IN FEDERALLY
FUNDED PROGRAMS.
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FOR THE CONTRACTING ORGANIZATION: FOR SNOHOMISH COUNTY:
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BH-26-62-05-224 $7,500
First Responder Flex Fund
01/01/2026 12/31/2026 Subrecipient
City of Edmonds
250 5th Ave. N.
Edmonds, WA 98020 91-6001244
Alexandra Ehlert NF1AQNT457R7
425.771.0282 alexandra.ehlert@edmondswa.gov
RCW 36.22.1791 and 43.185c
N/A
Ending Homelessness Program
County
Behavioral Health Cleo Harris cleo.harris@snoco.org 425-388-7423
127-224
127-224
Attached as Exhibit D
Approved Invoice
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 1 of 12
EXHIBIT A
SPECIFIC TERMS AND CONDITIONS
FIRST RESPONDER FLEX FUNDS
I. DEFINITION OF TERMS
A. Access to Care Standards (ACS): The Division of Behavioral Health and
Recovery (DBHR) a division of the HCA (Health Care Authority) minimum
eligibility requirements for Medicaid adults & Medicaid older adults guidelines
reflect the most restrictive eligibility criteria that can be applied, pursuant to
RCW 71.24. North Sound Behavioral Health Administrative Services
Organization (BH-ASO) may expand coverage based on availability of local
resources.
B. Adjudicated Youth: Refers to a youth who has been determined by a juvenile
court judge to have committed a delinquent offense.
C. Advanced Directive: A written document that contains directions and
preferences for treatment and care during times an individual is having difficulty
communicating or making decisions.
D. Aging Population: Age sixty-five (65) and older.
E. ASAM: Acronym for American Society of Addiction Medicine.
F. Behavioral Health: The prevention, treatment of, and recovery from substance
use disorders, mental health disorders, and/or problem and pathological
gambling disorders.
G. Case Management: Assistance to a recipient and family (or significant other)
to obtain, maintain, or develop appropriate resources.
H. Child: Refers to an individual under the age of ten (10).
I. Community Outreach and Intervention: Services to link individuals to treatment
and other appropriate support services.
J. Complaint: A verbal or written statement by a participant that expresses
dissatisfaction with some aspect of services covered under this Contract, the
Primary Care Provider, or Agency.
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 2 of 12
K. Contingency Management: An evidence-based practice allowing individuals to
earn tangible rewards to reinforce positive behaviors such as service
attendance, abstaining from drugs and alcohol, and involvement in pro-social
activities.
L. Continuity of Care: Coordinated services that ensure Individuals receive
appropriate and uninterrupted behavioral health care across providers, levels
of care, and service stings.
M. Corrective Action/Compliance Review: When findings from monitoring efforts
or audits show that there are apparent violations of this Contract, the Agency
shall implement corrective action within specified time frames determined by
the County.
N. Corrective Action Plan (CAP): A written plan specifying what a contractor is
required to do to be compliant. This includes required improvements and a
timeline for such action(s) to be accomplished.
O. Counselors: Personnel employed by the Agency who meet the criteria as
defined in WAC.
P. COVID-19: An Infectious disease caused by Severe Acute Respiratory
Syndrome Coronavirus 2 (SARS-CoV-2).
Q. Cultural Competence: A set of congruent behaviors, attitudes and policies that
come together in a system or Agency and enable that system or Agency to
work effectively in cross-cultural situations. A culturally competent system of
care acknowledges and incorporates at all levels the importance of language
and culture, assessment of cross-cultural relations, knowledge, and
acceptance of dynamics of cultural differences, expansion of cultural
knowledge and adaptation of services to meet culturally unique needs.
R. Cultural Humility: The lifelong practice of being aware and thinking of one’s own
values, beliefs, own biases, and social position within the context of the present
moment and be aware of and sensitive to historic realities like legacies of
violence and oppression against certain groups of people.
S. Direct Student Services (DSS): Include face-to-face sessions with an individual
student and/or the student’s family to address the student’s needs.
T. Digital Equity (DE): The condition in which all individuals have fair access to
reliable internet, devices, and digital skills needed to fully participate in
behavioral health services.
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 3 of 12
U. Department of Social and Health Services (DSHS), or the Department: DSHS
of the State of Washington and its Secretary, officers, employees, and
authorized agents.
V. DSM 5: Acronym for the Diagnostic and Statistical Manual of Mental Disorders
fifth edition.
W. Evidenced Based Treatment: A program, policy or practice recognized by
research that, when applied in treatment, has improved outcomes for clients,
participants, or communities.
X. Fair Hearing: A grievance hearing before the Washington State Office of
Administrative Hearings.
Y. Family: Those the individual defines as family or those appointed/assigned
(e.g., parents, foster parents, guardians, siblings, caregivers, and significant
others).
Z. Flex funds: Funds provided through a program that are used to procure goods
and/or services directly related to the needs of the participant as outlined in
Exhibit B, (Statement of Work).
AA. GAIN-SS: Acronym for Global Appraisal of Individual Needs Short Screening.
BB. Grievance: An expression of dissatisfaction about any matter. The term is also
used to refer to the overall process that includes grievances handled at the
NSBHASO level and access to the state fair hearing process. Possible subjects
for grievances include, but are not limited to, the quality of care or services
provided, and aspects of interpersonal relationships such as rudeness, or
failure to respect the enrollee’s rights.
CC. Hardship Insured: Individuals with insurance who cannot afford to pay
insurance deductibles or co-pays.
DD. HCA: Acronym for Health Care Authority.
EE. Healing Organization: An organizational system where staff policies,
procedures, services, and treatment models apply an understanding of trauma
embedded within them. Their approaches to providing services are trauma-
shielding or trauma-reducing.
FF. Health Equity: The attainment of the highest level of behavioral health for all
people, with efforts directed toward reducing disparities and addressing
avoidable differences in health outcomes across populations.
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 4 of 12
GG. HIPAA: Acronym for Health Insurance Portability and Accountability Act.
Additional information is outlined in the Business Associate Agreement as
referenced on the face sheet of this Contract.
HH. Housing Services: The services or activities designed to assist individuals or
families in locating, obtaining, or retaining suitable housing. Component
services or activities may include tenant counseling, helping individuals and
families to identify and correct substandard housing conditions on behalf of
individuals and families who are unable to protect their own interests and
assisting individuals and families to understand leases, secure utilities and
make moving arrangements.
II. Independent Peer Review: To assess the quality, appropriateness and
efficiency of treatment services provided in the state to individuals under the
program involved.
JJ. Indirect Student Services (ISS): Include all contact with an individual student’s
support system.
KK. Individual Treatment: Planned therapeutic or counseling activity provided to a
sole eligible individual by one (1) or more counselors.
LL. Individual: Previously known as client, consumer, patient, or participant.
MM. Labor Harmony Requirement: A “No Service Disruption Guarantee” outlined in
Exhibit E, (Labor Harmony), as applicable.
NN. Language Access Services: Interpretation and translation services provided to
ensure Individuals with limited English proficiency have meaningful access to
behavioral health programs and services.
OO. Low Income: Participants whose monthly income does not exceed two hundred
fifty (250) percent of the national poverty index, or as negotiated in your
Contract.
PP. MCO: Acronym for Managed Care Organization.
QQ. Mental Disorder: A disorder as defined in RCW 71.34.020(13) for children and
RCW 71.05.020(26) for adults.
RR. Mental Health Professional (MHP): Personnel employed by the Agency who
meet the criteria as defined in WAC.
SS. MOUD: Acronym for Medications for Opioid Use Disorder. Previously MAT
(Medication Assisted Treatment) and OTP (Opioid Treatment Program).
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 5 of 12
TT. NSBHASO: Acronym for North Sound Behavioral Health Administrative
Services Organization.
UU. No Service Disruption Guarantee: An agreement to maintain services and
prevent a disruption of service caused by labor unrest. See “Labor Harmony
Requirement” above. Additional information is outlined in Exhibit E.,
Attachment A, as applicable.
VV. Nurse Family Partnership (NFP): An evidence based, community health
program for vulnerable mothers pregnant with their first child.
WW. Outcome: An outcome defines changes that occur as a result of the program’s
work. Examples include short term (a change in learning: awareness,
knowledge, skills, motivations); intermediate (a change in action: behavior,
practice, decision-making, policies); long term (consequences: social,
economic, environmental).
XX. Outpatient Counseling: The provision of substance abuse treatment, mental
health treatment and other support services according to a prescribed plan in
a non-residential setting.
YY. Output: An output details what the program does and is usually a count of
something. Examples include activities (the actual tasks done such as
screenings, assessments, workshops); participation (who the program serves;
customers and stakeholders).
ZZ. Outreach/Education Services (OES): Training and information sharing to
Agency staff and external providers about the Student Support Advocate
Program not directly related to a particular case management student.
AAA. Personal Information: Information identifiable to any person, including, but not
limited to, information that relates to a person’s name, health, finances,
education, business, use or receipt of governmental services or other activities,
addresses, telephone numbers, social security numbers, driver license
numbers, other identifying numbers, and any financial identifiers.
BBB. Quality Assurance: A focus on compliance to minimum requirements (e.g.,
rules, regulations, and contract terms) as well as reasonably expected levels
of performance, quality, and practice.
CCC. Recovery: The processes through which people are able to live, work, learn,
and participate fully in their communities.
DDD. Referral: A process of directing an individual to available specialty care or
services.
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 6 of 12
EEE. Remote Learning: Also referred to as distance learning, gives learners who
aren’t in a physical location for in-person education access to online training
materials.
FFF. RCW: Acronym for Revised Code of Washington.
GGG. Resiliency: The personal and community qualities that enable individuals to
rebound from adversity, trauma, tragedy, threats, or other stresses, and to live
productive lives.
HHH. Shall: Compliance is mandatory.
III. SHP: Acronym for Supportive Housing Program.
JJJ. Substance Use Disorder Professional (SUDP) (formerly CDP): Personnel
employed by the Agency who meet the criteria defined in WAC.
KKK. Substance Use Disorder Professional Trainee (SUDPT) (formerly CDPT):
Personnel employed by the Agency who meet the criteria defined in WAC.
LLL. Serious Mental Illness (SMI): According to Federal Register Vol. 58, No. 96,
May 20, 1993, persons aged eighteen (18) and over who currently, or at any
time during the past year, have a diagnosable mental, behavioral, or emotional
disorder of sufficient duration to meet diagnostic criteria specified within the
current DSM, that has resulted in functional impairment which substantially
limits one (1) or more major life activities.
MMM. Strengthening Families Program 10-14: Refers to the evidence-based
prevention program developed at Iowa State University for families and young
adolescents.
NNN. Student Support Advocate (SSA): Personnel hired by the school district to
perform contracted services.
OOO. Substance Use Disorder (SUD): Acronym for Substance Use Disorder. This
definition replaces the definition for Chemical Dependency.
PPP. Telehealth: The distribution of health-related service and information via
electronic information and telecommunication technologies.
QQQ. TILT Team: Refers to the Trauma-Informed Leadership Team, the selected
group of staff dedicated to the advancement of Trauma-Informed Practices in
the school or Agency.
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 7 of 12
RRR. Trauma: Refers to experiences that cause intense physical and psychological
stress reactions. It can refer to “a single event, multiple events, or a set of
circumstances that is experienced by an individual as physically and
emotionally harmful or threatening and that has lasting adverse effects on the
individual’s physical, social, emotional, or spiritual well-being.
SSS. Trauma-Informed: A trauma-informed approach to the delivery of behavioral
health services includes an understanding of trauma and an awareness of the
impact it can have across setting, services, and populations. It involves viewing
trauma through an ecological and cultural lens and recognizing that context
plays a significant role in how individuals perceive and process traumatic
events, whether acute or chronic. Per SAMHSA, the three (3) key elements of
a trauma-informed approach include: realizing the prevalence of trauma;
recognizing how trauma affects all individuals involved with the program,
organization, or system, including its own workforce; and responding by putting
this knowledge into practice.
TTT. Trauma-Informed Care: TIC is a strengths-based service delivery approach
“that is grounded in understanding of and responsiveness to the impact of
trauma, that emphasizes physical, psychological, and emotional safety for both
providers and survivors, and that creates opportunities for survivors to rebuild
a sense of control and empowerment.” TIC also involves vigilance in
anticipating and avoiding institutional processes and individual practices that
are likely to retraumatize individuals who already have histories of trauma, and
it upholds the importance of consumer participation in the development,
delivery, and evaluation of services.
UUU. Trauma-Informed System: An organizational system which has developed a
shared language to define, normalize, and address the impact of trauma on
clients and the workforce. The organization operates from a foundational
understanding of the nature and impact of trauma.
VVV. Veteran: A veteran is defined as an individual that has served as a member of
the armed forces, active duty or reserves, for at least one (1) day. This will also
include service in the National Guard, as well as Merchant Marines in support
of United States resources in wartime. Veteran status may be verified through
self-identification, discharge certificate, or Department of Defense Form DD-
214.
WWW. WAC: Acronym for “Washington Administrative Code”.
XXX. WSUE: Refers to Washington State University Extension, a division of
Snohomish County Parks & Recreation Department (PRD).
YYY. Youth: Means a person from age ten (10) through age seventeen (17).
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 8 of 12
II. PERFORMANCE STANDARDS AND LICENSING
A. The Agency shall meet the requirements of WAC, applicable local and state
rules, and state and federal statutes. In addition, the Agency shall meet the
applicable specific program requirements for licensure and certification to
perform contracted services. A copy of the certification shall be submitted to
the County upon request.
B. The Agency shall maintain relevant and appropriate licensure by the State of
Washington to provide behavioral health and/or community support services.
The Agency shall notify the County in writing within five (5) business days of
any change in licensure status.
III. COMPLIANCE WITH SPECIFIC LAWS AND REGULATIONS
A. All services provided under this Contract shall meet all standards set forth in
current, revised and replaced WAC’s and RCW’s.
B. The Agency shall meet all applicable standards for program operations set forth
in WAC and RCW. The Agency shall ensure that WAC and RCW requirements
are followed and are adjusted as the WAC and RCW are amended, revised,
eliminated or added.
C. The Agency shall operate and adhere to fidelity of the model of services utilized
by the Agency and as negotiated with the County.
D. The Agency must have policies and procedures in place to protect and
safeguard individually identifiable health information obtained in the course of
providing services under this Contract. The Agency shall not disclose an
individual’s information, directly or indirectly, except to the extent allowed under
applicable state or federal laws and regulations. The Agency shall comply with
all terms and conditions of Federal Confidentiality of Substance Use Disorder
Patient Records, 42 CFR Part 2 and applicable provisions of the Health
Insurance Portability and Accountability Act (HIPAA) and the Family
Educational Rights and Privacy Act (FERPA).
E. Staff and volunteers who have access to children or vulnerable adults are
required to have a background check per RCW and WAC. A background check
is required at the time of employment or commencement of volunteer duties.
An Agency shall conduct additional background checks if circumstances arise
that cause the Agency concern. The Agency shall ensure that all persons
convicted of crimes preventing contact with vulnerable populations are
prohibited from having access to those populations.
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 9 of 12
F. The Agency shall enter data as negotiated with the County. The Agency shall
make use of data and specific to the Agency systems or electronic records for
the purpose of evaluating and reporting individual and program service
outcomes.
G. The Agency shall comply with all terms and conditions of the Business
Associate Agreement.
IV. REIMBURSEMENT PROCEDURES
Services rendered under this Contract shall be reimbursed based on Exhibit C,
(Approved Contract Budget), attached. Services shall be provided per Exhibit B
(Statement of Work), attached.
V. REIMBURSEMENT LIMITATION
A. The Agency shall utilize the contracted dollar amount to provide services
throughout the duration of this Contract.
B. The Agency shall be responsible for ensuring budget is maintained and that
invoices to the County do not exceed the budgeted amount as stated in Exhibit
C, Approved Contract Budget.
C. Utilization of County funding available to this program will be reviewed monthly
and the Contract allocation may be reduced and re-allocated at the discretion
of the County, where needed if expenditures are not sufficient to fully utilize
available funding.
D. The Agency certifies that work to be performed under this Contract will not
duplicate any work to be charged against any other contract, subcontract, or
source.
VI. REPORTING REQUIREMENTS
The Agency shall submit all required reports documenting performance in a timely
manner. All reports shall be completed on approved forms and in accordance with
procedures as issued by the County. In the event the Agency fails to maintain its
reporting obligations, the County reserves the right to withhold reimbursements to
the Agency or order payment stopped to the Agency in an amount proportional to
the data estimated to be outstanding until such time that the data is current.
VII. OTHER REVENUES
Revenues generated by the Agency from other funding sources (e.g., donations,
fund-raising) under this program, including fees collected from low-income
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 10 of 12
participants, shall be separately identified and recorded as project income. These
funds shall be used exclusively to provide increased levels of service.
VIII. SUBCONTRACTING
A. The Agency is prohibited from subcontracting any funding and/or services
contained within this Contract unless otherwise negotiated with the County.
B. All rules, regulations and requirements contained in the Basic Terms and
Conditions must be met for all subcontracts executed pursuant to this Contract.
All subcontracting arrangements require prior written approval from the County.
IX. RECORDS RETENTION
The Agency shall retain all fiscal and clinical books, records, documents, and other
materials relevant to this Contract in accordance with WAC.
X. LOCATION AND HOURS OF SERVICE
A. Services provided under this Contract shall be available in Snohomish County
for Snohomish County residents.
B. To ensure participants have consistent access to treatment services, the
Agency shall minimally maintain business hours from 9:00 AM through 5:00 PM
Monday through Friday, excluding recognized holidays or as negotiated with
the County. Any reduction in service hours shall be submitted in writing to the
County for approval, fifteen (15) calendar days prior to implementation.
C. The Agency shall notify the County within ten (10) days of change in personnel
which may affect the faithful execution of this Contract.
XI. ELIGIBILITY
A. County funds shall be the dollar of last resort for billing. The Agency shall
determine at time of intake if the individual has medical insurance, including
state-sponsored programs providing low-cost health care coverage through
private health plans, which covers substance use disorder treatment services.
If the individual has medical insurance that covers substance use disorder
treatment services, the medical insurance shall be used as the first source of
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 11 of 12
billing to pay for treatment services. The Agency shall ensure that only one (1)
source of funding is used at any given time.
B. Termination of a Contract shall not be grounds for a fair hearing for the service
applicant or a grievance for the recipient if similar services are immediately
available in the County.
C. The Agency shall have policies and procedures in place for participant
grievances in the case of denial or termination of service or failure to act upon
a request for services with reasonable promptness.
XII. MONITORING AND EVALUATION
The Agency shall cooperate with the County in monitoring activities a minimum of
once per year or more as deemed appropriate by the County.
XIII. INTERAGENCY COORDINATION
A. The Agency shall identify the primary agencies with whom they have regular
relationships and whose activities substantially affect the delivery of services
under this Contract. The Agency shall negotiate and execute working
agreements with these agencies to ensure coordinated services and
appropriate referral procedures.
B. Working agreements shall minimally address the following:
1. Program description;
2. Referral procedures and timelines;
3. Release of information procedures;
4. Follow up procedures;
5. Procedures for exchanging information concerning program changes and
unavailability of services; and
6. Procedures for problem solving between two (2) agencies.
XIV. EMERGENCY PROCEDURES
The Agency shall have a plan for serving individuals during periods when normal
services may be disrupted. Disruption to normal services may include
earthquakes, floods, snowstorms, and other natural disasters. Particular attention
should be made for those individuals who are most at risk. When services are
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Exhibit A
BH-26-62-05-224
City of Edmonds
Page 12 of 12
delivered at the Agency’s workplace the plan shall include contact information for
high-risk individuals, a list of emergency services, and stores of emergency
provisions.
XV. CONTINUING EDUCATION
The Agency shall ensure their staff is effectively trained to implement the services
they agree to provide under the terms of this Contract. The Agency is encouraged
to inquire about the availability of additional training funds and opportunities to
support their continuing education efforts.
XVI. MEETING PARTICIPATION
The Agency shall ensure they have representation at any County-sponsored
trainings or meetings. The County shall notify the Agency a minimum of two (2)
weeks prior to the event.
XVII. DEFINITIONS AND TERMS
The Agency shall utilize the definitions and terms in this Exhibit A, (Specific Terms
and Conditions), as applicable throughout this Contract or as negotiated with the
County.
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Exhibit B
BH-26-62-05-224
City of Edmonds
Page 1 of 2
EXHIBIT B
STATEMENT OF WORK / PROJECT DESCRIPTION
FIRST RESPONDER FLEX FUND
I. DESCRIPTION
A. The Project shall assist Individuals to remove barriers to housing and/or abate
emergency situations through the provision of Flex Fund assistance.
B. The Project shall serve eligible Individuals only. The individuals/families must
be experiencing homelessness or at risk of homelessness.
II. PROGRAM ACTIVITIES
In compliance with the terms of the Contract, the City shall perform the tasks and
services as follows:
A. The City shall have a Co-Responder/Social Worker affiliated and working with
their Police Department to qualify for the First Responder Flex Fund award.
B. The City shall develop and maintain a process to disburse Flex Funds to First
Responders and Co-Responder Social Workers, not to exceed the total amount
included in the Approved Project Budget (Exhibit C).
C. First Responders and Co-Responder Social Workers shall access Flex Funds
in order to procure goods and/or services directly related to the needs of
Individuals, which cannot be met through existing categorical services or
formal/informal community mechanisms or for an immediate need in which
other mechanisms cannot be accessed in a timely manner. Examples of such
purchases may include, but are not limited to shelter, food (for example: a hot
meal or food, beverages, groceries to get by for a few days or until another
resource can be accessed), clothing (for example: shoes, coats, socks,
underclothes, pants, tops, gloves), medications, transportation, or other basic
needs.
D. Flex Funds are designed to be used by Co-Responders/Social Workers who
work with First Responders and by First Responders who may not have a Co-
Responder at the time a need is identified. Flex Funds are not intended to be
used as a reward or withheld as a punishment. Use of Flex Funds in this
manner may lead to a review of this Contract and re-evaluation of this award.
E. Flex Funds shall not be paid directly to the Individuals or used for the purchase
of alcohol, tobacco, vaping, products, marijuana products, firearms,
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Exhibit B
BH-26-62-05-224
City of Edmonds
Page 2 of 2
ammunition, or other weaponry.
F. The City shall utilize flex funds throughout the duration of this Contract and
shall not use these funds at the end of the year to “stock up” in lieu of providing
assistance to individuals and families to help end homelessness in real time
during the year.
G. The City shall submit supporting documentation for expenses covered by Flex
Funds with the Approved Invoice (Exhibit D) for reimbursement.
H. The City shall include receipts for services and purchases with the invoice as
supporting documentation.
I. The City shall submit invoices by the tenth (10th) day of the month following flex
fund use. Exception: the December invoice must be submitted no later than
January 6, 2027.
J. The County will review fund usage throughout this Contract period and may
reallocate unutilized funds to cities that are in need of additional funds.
K. Funds allocated to the First Responder Flex Fund are determined on an annual
basis based on funding availability and are not guaranteed.
III. REPORTS
The City shall submit a report each quarter providing information regarding the
number of individuals assisted, number of assistance activities and a description
of at least one individual or family that was able to remove a barrier to housing or
abate an emergency situation as a result of the Project. The quarterly narrative
shall be submitted with the monthly invoice.
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AGENCY NAME:
1/1/2026 to 12/31/2026
AMOUNT AMENDMENT TOTAL AMOUNT
7,500$ 7,500$
-
-
-
-
-
7,500$ -$ 7,500$
MATCHING RESOURCES:
N/A
TOTAL MATCHING RESOURCES: N/A
%N/A AMOUNT: N/A
OTHER PROGRAM RESOURCES (Identify):
AMOUNT
TOTAL OTHER RESOURCES: -$
SOURCE FUNDING PERIOD
MATCH REQUIREMENTS FOR CONTRACT:
TOTAL FUNDS AWARDED:
N/A
EHP 1/1/2026 to 12/31/2026
REVENUE SOURCE FUNDING PERIOD
EXHIBIT C
CONTRACT BUDGET - COST REIMBURSEMENT
FIRST RESPONDER FLEX FUND
CONTRACT PERIOD:
FUNDS AWARDED UNDER CONTRACT:
City of Edmonds
Exhibit C
BH-26-62-05-224
City of Edmonds
Page 1 of 4
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FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
FUND
SOURCE
EHP
Salaries/Wages -$
Benefits -
Supplies/Minor Equip.-
Prof. Services -
Postage -
Telephone -
Mileage/Fares -
Meals -
Lodging -
Advertising -
Leases/Rentals -
Insurance -
Utilities -
Repairs/Maint.-
Client Flex Funds -
Printing -
Dues/Subscrip.-
Regis./Tuition -
Machinery/Equip.-
Administration -
Indirect -
Miscellaneous -
Flex Funds 7,500 7,500
Misc. Construction -
Acquisition -
Relocation -
-
TOTAL 7,500$ -$ -$ -$ -$ -$ 7,500$ -$
EXPENDITURES
CATEGORY TOTAL OTHER
RESOURCES
Exhibit C
BH-26-62-05-224
City of Edmonds
Page 2 of 4
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AMOUNT
7,500
7,500$ TOTAL
CATEGORY
Flex Funds
NARRATIVE (provide justification describing each category supported with funds awarded under this contract)
EXPENDITURE NARRATIVE
Cost of Flex Funds distributed to First Responders
Exhibit C
BH-26-62-05-224
City of Edmonds
Page 3 of 4
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POSITION FUND SOURCE
% OF TIME
TO FUND
SOURCE
TOTAL MONTHLY
MONTHLY
CHARGE TO
FUND SOURCE
# OF
MONTHS
TOTAL CHARGE
TO FUND
SOURCE
N/A
TOTAL: $0
NOTE: Above figures may reflect rounding
DETAIL SALARIES / WAGES
Exhibit C
BH-26-62-05-224
City of Edmonds
Page 4 of 4
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Invoice Number:
Actual:Estimated:
Contracting City and Address: Contract #:BH-26-62-05-224
City of Edmonds Project Title:First Responder Flex Fund
250 5th Ave. N. Contract Manager:Cleo Harris (425)388-7423 cleo.harris@snoco.org
Edmonds,WA 98290 Reporting Period:To:
AUTHORIZING SIGNATURE: Date:
52 $ 7,500.00 $ 7,500.00
$ - $ - $ 7,500.00 $ 7,500.00
Exhibit D
BH-26-62-05-224
City of Edmonds
Page 1 of 2
INVOICE-Cost Reimbursement Contracts
Snohomish County Human Services Department - 3000 Rockefeller, M/S 305, Everett, WA 98201
Contract To Date
ExpendituresCurrent ExpendituresSUB
OBJ Account Title
(sign in ink)
Flex Funds
ATTACH: CONTRACTOR CERTIFICATION FORM
Contract Budget
Balance
TOTALS
Total Contract Budget
x
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AUTHORIZING SIGNATURE: DATE:
Voucher Invoice Total
Check # Vendor Refer. # Description Amount Non-Grant Grant
Total: $ - $ - $ -
Exhibit D
BH-26-62-05-224
City of Edmonds
Page 2 of 2
(Use Additional Pages as Necessary)
HUMAN SERVICES DEPARTMENT
3000 ROCKEFELLER, M/S 305
EVERETT, WA 98201
SNOHOMISH COUNTY
AGENCY CERTIFICATION FORM
Charged To:
Agency Certification: I hereby certify under penalty of perjury that the items and totals listed herein are proper
charges for materials, merchandise, or services furnished to Snohomish County, and that all goods furnished and/or
services rendered have been provided without discrimination on the grounds of race, creed, national origin, handicap,
sex, or age.
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City Council Agenda Item 2.6
January 20, 2026 - Council Committee B
TITLE:Interagency MOU with Washington State Patrol (WSP)
DEPARTMENT:Police Services
PRESENTER:Assistant Chief Josh McClure
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Staff is requesting that the council forward this MOU to consent
agenda for councils approval, so the Mayor can sign it.
BUDGET:
Total Dollar Amount:N/A ☐ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
This MOU with Washington State Patrol has been in place since 2009 and has come up for renewal this
year which EPD would like to move forward with.
CONTEXT, ANALYSIS, & ALTERNATIVES:
This MOU covers the transmitting, receiving, and storage of ALPR information received through
Washington State Patrol which is contained in the National Crime Information Center (NCIC) and the
Washington Crime Information Center (WACIC) systems. Some of our fleet vehicles have been outfitted
with cameras through our Axon contract. These cameras have the capability to scan license plates,
returning that information to the in-car computer. This contract will allow that to continue, this has
been in place since 2009.
There is no monetary costs under this contract, it just dictates how the information can be used and
how it must be protected.
RECOMMENDATION:
Staff is requesting that the council forward this MOU to consent agenda for councils approval, so the
Mayor can sign it.
BUDGET IMPACTS:
There is no general fund impact.
ADDITIONAL INFORMATION:
ATTACHMENTS:
Interagency MOU with WSP
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WSP Contract No. C100236GSC
WSP License Plate Scanner Agreement AAG approved 9-21-17 Page 1 of 11
INTERAGENCY MEMORANDUM OF UNDERSTANDING
FOR LICENSE PLATE SCANNING
BETWEEN
WASHINGTON STATE PATROL
AND
EDMONDS POLICE DEPARTMENT
This Memorandum of Understanding (MOU) is made and entered into by and between the Washington
State Patrol, hereinafter referred to as WSP, and the RECIPIENT NAME, hereinafter referred to as
Recipient. WSP and Recipient may be individually referred to as a Party, or jointly referred to as Parties.
This MOU supersedes any previous MOU’s for license plate scanning executed between the parties.
This MOU supersedes and replaces the MOU executed between the parties on 8/13/2009, Contract
Number: C100236GSC
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. PURPOSE
It is the purpose of this MOU to establish the Parties understanding regarding transmitting, receiving, and
storage of information contained in the National Crime Information Center (NCIC) and the Washington Crime
Information Center (WACIC) systems of records made available by WSP to Recipient through a data transfer
program’ and under which Recipient will receive and safeguard the data, as set forth in this MOU.
This MOU has no affect upon an agreement through which WSP provides NCIC/WACIC data to Recipient
through WSP’s A Central Computerized Enforcement Service System (ACCESS), if any.
2. BACKGROUND
The Federal Bureau of Investigation (FBI) maintains the NCIC system of records containing multiple files.
WSP maintains the WACIC system of records containing multiple files. Information provided by WSP to
recipient may include stolen vehicles, vehicles wanted in conjunction with felonies, wanted persons, and
vehicles subject to seizure based on federal court orders.
3. SCOPE
This MOU applies to information transferred by WSP to the Recipient through the NCIC and WACIC Vehicle
File, License Plate File and Wanted Person File via a secure FTP Server environment. Data to be provided
by WSP is described in Attachment 1, Data Elements and Handling Instructions.
4. DEFINITIONS
As used throughout this MOU, the following terms shall have the meanings set forth below:
“Confidential Information” means information that may be exempt from disclosure to the public or other
unauthorized persons under either chapter 42.56 RCW or other state or federal statutes.
Confidential Information includes, but is not limited to, names, addresses, social security numbers,
e-mail addresses, telephone numbers, financial profiles, credit card information, driver’s license
numbers, medical data, law enforcement records, agency course code or object code, agency
security data, or information identifiable to an individual that relates to any of these types of
information.
“Personal Information” means information or set of linked information identifiable to any person,
including, but not limited to, information that relates to a person’s name, health, finances, education,
business, use or receipt of governmental services or other activities, addresses, telephone numbers,
social security numbers, driver license numbers, e-mail addresses, credit card information, law
enforcement records or other identifying numbers or Protected Health Information, any financial
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WSP Contract No. C100236GSC
WSP License Plate Scanner Agreement AAG approved 9-21-17 Page 2 of 11
identifiers, and other information that may be exempt from disclosure to the public or other
unauthorized persons under either chapter 42.56 RCW or other state and federal statutes.
“Subcontractor" means one not in the employment of a party to this MOU, who is performing all or part of
those services under this contract under a separate contract with a party to this MOU. The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
“Vendor” means a company that provides an Automated License Plate Reader (ALPR) system to the
Recipient as described in Section 10 below.
5. PERIOD OF PERFORMANCE
The period of performance of this MOU commences on the date it is fully executed by both parties and
expires at the end of three years from the date executed.
6. DECRIPTION AND DELIVERY OF DATA
The description of the data to be provided and the format for the delivery is set out in Attachment A, Data
Elements and Handling Instructions.
7. GRANT OF ACCESS
Subject to the terms and conditions of this MOU, WSP hereby grants Recipient with the right of access
and use of the data described in Attachment A, Data Elements and Handling Instructions.
8.AGENCY DATA STEWARDS
The below-listed agency employees are designated as Agency Data Stewards, who are responsible for
downloading the Data extract from the SFTP Site, uploading into the ALPR System, and safeguarding
the Data to ensure that no unauthorized access to the data occurs.
Data Steward Primary Data Steward Secondary
Name: Name:
Telephone: Telephone:
Email: Email:
9. AUTHORIZED ACCESS TO DATA
Access to the data is limited to Recipient agency staff who are specifically authorized access the data for
the purposes described herein. In accordance with the terms contained herein and prior to making the data
available, the Recipient shall notify all staff with access to the data of the use and disclosure requirements.
10. PERMISSABLE USE OF DATA
Except as otherwise required by law, the data provided by WSP shall be used and accessed only for the
limited purposes of carrying out activities pursuant to this MOU as described herein. The data shall not
be duplicated or re-disclosed without the prior written authority of WSP, except as required by a state
agency in accordance with other state statutes. Each party shall not use the data provided for any
purpose not specifically authorized under this MOU.
The Recipient is authorized to receive this data under RCW 39.34.080 and RCW 10.97.050(6) and use it to
conduct license plate screening from mobile and fixed sites. Recipient’s vendors provide software and
screening devices that have the capability of scanning license plates and searching a local database loaded
into a patrol vehicle computer or other locations controlled by the agency (ALPR systems). WSP will provide
current information from the NCIC and WACIC files in order to compare scanned numbers against stolen
license plates.
11.AGENCY CERTIFICATION REGARDING VENDOR ACCESS
Recipient certifies that its vendors providing license plate screening technology will not in the future and
currently do not have access to NCIC/WACIC data provided to the Recipient by WSP.
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WSP Contract No. C100236GSC
WSP License Plate Scanner Agreement AAG approved 9-21-17 Page 3 of 11
12. RIGHTS IN DATA
WSP shall be the copyright owner, for all purposes under Title 17 U.S.C., of all data which originates from
this MOU. Data shall include, but not be limited to reports, documents, pamphlets, advertisements, books,
magazines, surveys, studies, computer programs, films, tapes, or sound reproductions. Ownership includes
the right to use, copyright, patent, register, and transfer these rights.
13. FUNDING
This is a non-financial contract and neither party is obligated to make payment to the other party for any
matters herein (or describe payment required).
14. RECORDS MAINTENANCE AND INSPECTION
The parties to this MOU shall each maintain books, records, documents, and other evidence which
sufficiently and properly reflects all direct and indirect delivery, receipt, safeguarding, and uses of the Data
shared under this MOU. These records shall be subject to inspection, review, or audit by personnel of each
party, other personnel authorized by either party, the Office of the State Auditor, and federal officials
authorized by law. Each party shall retain all books, records, documents, and other material relevant to this
MOU in accordance with the state retention schedules applicable to their agency. The Office of the State
Auditor, federal auditors, and any persons authorized by either party shall have full access and the right to
examine any of these materials during this period.
15. CONFIDENTIALITY
Recipient shall hold Confidential Information, as defined herein, in strictest confidence and shall manage
Confidential information as follows: release it only to authorized employees requiring such information
for the purposes of carrying out the provisions of this MOU; not to release, divulge, publish, transfer, sell,
disclose or otherwise make known any WACIC information not contained in the NCIC to any other party
without WSP’s express written consent or as provided by law. Further, the Recipient’s use and
dissemination of NCIC data provided by WSP under this MOU is governed by agreement with WSP
regarding access to, use of, and subsequent dissemination of NCIC data and other information obtained
through ACCESS, if any.
Recipient acknowledges and agrees that it has a continuing obligation to comply with all federal and
state laws, regulations, and security standards as enacted or revised over time, regarding Data Security,
electronic data interchange and restricted Permissible Uses of such information. As agencies of the
state of Washington, these standards must minimally meet all regulations set forth by the Office of the
Chief Information Officer (OCIO) under OCIO polity 141.10.
16. SAFEGUARDING OF CONFIDENTIAL INFORMATION
Each Party shall protect and safeguard all Confidential Information provided under this MOU against any
and all unauthorized disclosure, use, or loss as set forth in Attachment B - Data Security Requirements.
Because each party is regulated by OCIO standards for the safeguarding of Confidential Information,
each party must conform to its own standards in addition to the standards noted in Attachment B - Data
Security Requirements.
Each party shall notify the other party in writing within 24 hours upon becoming aware of any unauthorized
access, use, or disclosure of Confidential Data. Each party shall take necessary steps to mitigate any and
all harmful effects of such use or disclosure.
17. KEEP WASHINGTON WORKING / IMMIGRATION LAW
Under Washington law, the WSP and its personnel are generally prohibited from enforcing federal
immigration law. See RCW 10.93.160. Neither WSP nor any of its employees may contract in any way
to provide civil immigration enforcement assistance. The purpose of this addendum is to make clear
that the parties interpret the attached agreement as consistent with the Washington law, including RCW
10.93.160, in that WSP and its personnel shall not engage in any acts proscribed by Washington law.
Consistent with RCW 10.93.160 and Washington Executive Order 17-01, the parties to this agree not to
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WSP Contract No. C100236GSC
WSP License Plate Scanner Agreement AAG approved 9-21-17 Page 4 of 11
use or share any information obtained from the WSP, its systems, or its personnel, with any third
parties to support or engage in civil immigration enforcement activities.
18. ADMINISTRATIVE RESPONSIBILITIES of the WASHINGTON STATE PATROL
A. As participants in this MOU, the parties will develop mutually and separately appropriate
procedures for transmission, dissemination, storage, and destruction of Confidential Information.
WSP Criminal Records Division shall ensure Recipient complies with the Criminal Justice Information
Services (CJIS) Security Policy located at www.fbi.gov/about-us/cjis/cjis-security-policy-resource-
center The CJIS Security Policy provides Criminal Justice Agencies (CJA) and Noncriminal Justice
Agencies (NCJA) with a minimum set of security requirements for access to Federal Bureau of
Investigation (FBI) Criminal Justice Information Services (CJIS) Division systems and information and
to protect and safeguard Criminal Justice Information (CJI). This minimum standard of security
requirements ensures continuity of information protection. The essential premise of the CJIS Security
Policy is to provide the appropriate controls to protect CJI, from creation through dissemination;
whether at rest or in transit. WSP will conduct audits of all agencies working under this MOU to ensure
compliance to all state and federal standards. The Recipient shall review CJIS Security Policy at least
yearly and adhere to the most recently revised version.
B. WSP will conduct compliance audits and Recipient is also subject to FBI audits.
19. SECURITY RESPONSIBILITIES OF RECIPIENT
A. Technical Roles and Responsibilities
Recipient must comply with and enforce system security as required by the CJIS Security Policy and must
have someone designated as the IT point of contact (POC).
Recipient is responsible for enforcing system security standards for their agency, in addition to all of the
other agencies to which the Recipient provides CHRI information. Authorized users shall access and
disseminate the CHRI data only for the purpose for which they are authorized. Recipient shall have a written
policy for the discipline of policy violators.
B. Technical Security Training
All Information Technology (IT) employees who have access to and those who have direct responsibility to
configure and maintain FBI CJIS systems must review Level 4 CJIS Security Awareness training in CJIS
Online within six months of their appointment or assignment, which will be verified by audit.
C. Physical Security
A physically secure location is a facility or an area, a room, or a group of rooms within a facility with both the
physical and personnel security controls sufficient to protect the CHRI and associated information systems.
The perimeter of the physically secure location shall be prominently posted and separated from non-secure
locations by physical controls. Security perimeters shall be defined, controlled, and secured. Restricted
non-public areas in the agency shall be identified with a sign at the entrance.
D. Personnel Security
To verify identification, state of residency and national fingerprint-based record checks shall be conducted
within 30 days of initial employment or assignment for all personnel who have authorized access to FBI CJIS
information and those who have direct responsibility to configure and maintain computer systems and
networks with access to FBI CJIS information. All requests from system access shall be made as specified
by the CJIS Systems Officer in the WSP Criminal Records Division.
20. AUDIT
Both parties are obligated to maintain current standing with all OCIO audit requirements. Additionally, WSP
reserves the right to monitor, audit, or investigate the use of Confidential Information collected, used, or
acquired by Recipient through this MOU.
21. HOLD HARMLESS
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To the extent permitted by law, each party agrees to defend, protect, and hold harmless the other party for
any damages related to the unauthorized use or disclosure of confidential Data, which may have been
caused by, or occurred through, that party or any of its officers, directors, employees, subcontractors, or
agents. Each Party shall be responsible for the acts, errors, and omissions of itself and its own officers,
employees, and agents acting within the scope of their authority and within the scope of the performance of
the agreement.
22. DATA DISPOSITION
Upon expiration or termination of this MOU, Recipient shall certify the return or destruction of all data sets
as described herein Certification of Data Disposition, Attachment C and/or according to OCIO standards,
whichever is applicable.
23. INDEPENDENT CAPACITY
Each party is its own independent entity and under no circumstances will the employees and agents of one
party be deemed as employees or agents of the other.
24. AGREEMENT ALTERATIONS AND AMENDMENTS
This MOU may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind that party.
25. TERMINATION
Either party may terminate this MOU upon 30 days' prior written notification to the other party. If this MOU
is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance
with the terms of this MOU before the effective date of termination.
26. TERMINATION FOR CAUSE
If for any cause, Recipient does not fulfill in a timely and proper manner its obligations under this MOU, or if
Recipient violates any of these terms and conditions, the WSP will give the Recipient written notice of such
failure or violation. The Recipient will be given the opportunity to correct the violation or failure within 15
working days. If failure or violation is not corrected, this MOU may be terminated immediately by written
notice of the WSP to the Recipient.
27. LIABILITY
The parties acknowledge that each party is liable for the negligent or wrongful acts or omissions of its agents
and employees while acting within the scope of their employment as permitted by applicable law, including,
but not limited to, the Federal Tort Claims Act, 28 U.S.C. Section 1346(b), 2401-2416.
28. DISPUTES
In the event that a dispute arises under this MOU, it shall be determined by a Dispute Board in the following
manner: Each party to this MOU shall appoint one member to the Dispute Board. The members so
appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review
the facts, agreement terms and applicable statutes and rules and make a determination of the dispute. The
determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this
process, either party may request intervention by the Governor, as provided by RCW 43.17.330, in which
event the Governor’s process will control.
27.ANTIDISCRIMINATION SB 5186
27.1 Nondiscrimination Requirement. During the term of this Contract, Recipient, including any
subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, Recipient,
including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor
organizations with which Recipient, or subcontractor, has a collective bargaining or other agreement.
27.2 Obligation to Cooperate. Recipient, including any subcontractor, shall cooperate and comply with
any Washington state agency investigation regarding any allegation that Recipient, including any
subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3),
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27.3 Default. Notwithstanding any provision to the contrary, Agency may suspend Recipient, including
any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation
into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension
will remain in place until Agency receives notification that Recipient, including any subcontractor, is
cooperating with the investigating state agency. In the event Recipient, or subcontractor, is determined to
have engaged in discrimination identified at RCW 49.60.530(3), Agency may terminate this Contract in whole
or in part, and Recipient, subcontractor, or both, may be referred for debarment as provided in RCW
39.26.200. Recipient or subcontractor may be given a reasonable time in which to cure this noncompliance,
including implementing conditions consistent with any court-ordered injunctive relief or settlement
agreement.
27.4 Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract
termination or suspension for engaging in discrimination, Recipient, subcontractor, or both, shall be liable for
contract damages as authorized by law including, but not limited to, any cost difference between the original
contract and the replacement or cover contract and all administrative costs directly related to the replacement
contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. Agency shall
have the right to deduct from any monies due to Recipient or subcontractor, or that thereafter become due,
an amount for damages Recipient or subcontractor will owe Agency for default under this provision.
28. GOVERNOR’S DIRECTIVE 22-12 Dated June 30, 2022
Prohibiting cooperation or assistance with out-of-state abortion and other reproductive health care
investigations, prosecutions or other legal actions
Pursuant to the provisions of RCW 9.02.110, RCW 9.02.120, and the Governor’s Directive 22-12 dated
June 30, 2022, the WSP is generally prohibited from cooperating with or providing assistance to out-of-
state abortion and other reproductive health care investigations, prosecutions or other legal actions.
Neither WSP nor any of its employees or subdivisions may contract in any way to provide civil or
criminal cooperation or assistance with abortion and other reproductive health care investigations,
prosecutions or other legal actions, including through agreements for task force participation, mutual
aid, data sharing, communications dispatch, or any other agreement that shares resources and/or
provides data as described herein. WSP shall not use or share WSP resources and/or data, including
any individuals’ personal information ascertained by the WSP or its personnel, with any third parties to
support or engage in abortion or other reproductive health care investigations, prosecutions or other
legal actions.
Therefore, to comply with Governor’s directive 22-12 and applicable statutes, the Recipient shall not
use or share WSP resources and/or data, including any individuals’ personal information ascertained by
the WSP or its personnel, with any third parties or to support or engage abortion or other reproductive
health care investigations, prosecutions, or other legal actions.
The prohibition on information sharing includes place of birth, present location, release date from
detention, if applicable, reproductive health care history, and family members’ names, absent a court
order, judicial warrant, except as may be required by the Public Records Act (PRA), chapter 42.56
RCW. Incidents of disclosure of such personal information shall be considered a breach of this
agreement and shall be reported to a designated WSP official.
29. GOVERNANCE
This MOU is entered into pursuant to and under the authority granted by the laws of the state of Washington,
and any applicable federal laws and WSP policy. The provisions of this MOU shall be construed to conform
to those laws and policies.
In the event of an inconsistency in the terms of this MOU, or between its terms and any applicable statute,
rule, or policy, the inconsistency shall be resolved by giving precedence in the following order:
1. Applicable state and federal statutes, including OCIO policy 141.10 and rules and WSP policy.
2. Terms and Conditions of this Contract
3. Attachment A – Data Description and Delivery
4. Attachment B – Data Security Requirements,
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5. Any other provisions of the agreement, including materials incorporated by reference.
30. ASSIGNMENT
The work to be provided under this MOU, and any claim arising thereunder, is not assignable or delegable
by either party in whole or in part, without the express prior written consent of the other party. Consent shall
not be unreasonably withheld.
31. WAIVER
A failure by either party to exercise its rights under this MOU shall not preclude that party from subsequent
exercise of such rights and shall not constitute a waiver of any other rights under this MOU unless stated to
be such in a writing signed by an authorized representative of the party and attached to the original MOU.
32. RIGHTS OF INSPECTION
Each party shall provide right of access to the other party, its officers, or any other authorized agent or
official of the state or federal government at all reasonable times, in order to monitor and evaluate the
following: Performance, compliance, or quality assurance of internal policies and procedures, or records
relating to the safeguarding, use, and disclosure of Confidential Information obtained or used as a result
of this MOU. Each party shall make available information necessary for the other party to comply with a
client's right to access, amend, or receive an accounting of disclosures of their Confidential Information.
33. SUBCONTRACTING
Recipient may not subcontract any of the services provided by the Agency, specifically those described
in Section 8, or any other incidental law enforcement activities.
This clause does not include contracts of employment between Recipient and their personnel who have
been assigned to work under this MOU. Recipient is responsible for ensuring that all terms, conditions,
assurances, and certifications set forth in this MOU are carried forward to all such contracts of
employment.
Recipient remains responsible for any violation committed by all authorized users of the system.
34. SEVERABILITY
If any provision of this MOU or any provision of any document incorporated by reference shall be held invalid,
such invalidity shall not affect the other provisions of this MOU which can be given effect without the invalid
provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of
this agreement, and to this end the provisions of this MOU are declared to be severable.
35. EFFECTIVE OF EXECUTION
This MOU is not intended, and should not be construed, to create any right or benefit, substantive or
procedural, enforceable at law or otherwise by any third party against the Parties, their parent agencies, the
United States, or the officers, employees, agents, or other associated personnel thereof.
36. ELECTRONIC SIGNATURES
A signed copy of this document or any other ancillary document transmitted by facsimile, email, or other
means of electronic transmission shall be deemed to have the same legal effect as delivery of an original
executed copy of this document or such ancillary document for all purposes. Approved signatures shall
include wet-ink scanned signatures, or certified electronic signatures. Uncertified electronic signatures are
not considered valid signatures and shall not be accepted by the WSP.
37. PUBLIC DISCLOSURE
The Recipient acknowledges that WSP is subject to Chapter 42.56 RCW and that this contract shall be a
public record as defined in the Public Records Act. Any specific information claimed by the Recipient to be
proprietary information must be clearly identified as such by the Recipient. To the extent consistent with
Chapter 42.56 RCW, the WSP shall maintain the confidentiality of all such information marked as proprietary
information. If a public records request is received pursuant to Chapter 42.56 RCW for documents related
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to this agreement, the WSP will give the Recipient ten days' written notice at the Recipient's last known
address before releasing any documents the Recipient has marked as proprietary information. It is the
Recipient's responsibility to take legal action to obtain an injunction prior to the expiration of the ten days'
notice. The Recipient will indemnify, defend, and hold harmless the WSP for release of documents related
to this contract as required by law. Nothing contained in this section or any other portion of this agreement
affects or modifies the WSP's obligation to disclose public records under Chapter 42.56 RCW or other
applicable law.
If the Recipient receives a public records request under Chapter 42.56 RCW for any records containing Data
subject to this Agreement, Recipient agrees to notify the WSP RMD Public Records Officer within five (5)
business days and to follow the procedure set out in this section before disclosing any records. The WSP
Public Records Officer can be contacted at pubrecs@wsp.wa.gov.
The Recipient must provide a copy of the records with proposed redactions to WSP when they are available
and ready. WSP will respond within ten (10) business days of receipt of the redacted records to identify
concerns with disclosure of the records, propose any changes to the Recipient’s redactions, or request more
time if needed. If the Recipient disagrees with any of WSP’s concerns or proposed changes, the Recipient
must notify WSP of that disagreement and provide WSP with a minimum of fifteen (15) business days to
obtain a restraining order or injunction under RCW 42.56.540 before disclosing any records.
38. CONTRACT MANAGEMENT
The Liaison Representative for each of the parties shall be responsible for and shall be the contact person
for all communications and billings regarding the performance of this MOU.
Liaison Representative for
RECIPIENT NAME:
The Contract Manager for
WASHINGTON STATE PATROL:
Cpl. Michael Bard
250 5th Avenue North
Edmonds, WA 98020
(425) 771-0275
bard@ci.edmonds.wa.us
Mr. Wes Vradenburg, Assistant Division
Commander
Criminal Records Division
PO Box 42619
Olympia, WA 98504-2619
Phone: (360) 534-2103
Email: wesley.vradenburg@wsp.wa.gov
39. ALL WRITINGS CONTAINED HEREIN
This MOU contains all the terms and conditions agreed upon by the Parties. No other understandings,
oral or otherwise, regarding the subject matter of this MOU shall be deemed to exist or bind any of the
parties hereto.
The parties signing below warrant that they have read and understand this MOU and have the authority
to enter into this MOU on behalf of their respective agencies.
RECIPIENT NAME WASHINGTON STATE PATROL
Signature
Printed Name
For: John R. Batiste, Chief
Date Date
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ATTACHMENT A
DATA DESCRIPTION AND DELIVERY
Recipient shall furnish the necessary personnel, equipment, material or services and otherwise
do all things necessary for or incidental to the delivery and safekeeping of data as set forth in
this attachment and as set forth in Attachment B.
DESCRIPTION OF DATA
The WSP transmit to the Recipient information from the Vehicle file, License Plate File, and
Vehicle Information from the Wanted Person Files.
DATA CLASSIFICATION
Data described in this MOU is assessed to be in the following data (confidentiality)
classification:
CONFIDENTIAL
A data classification for data that, due to its sensitive or private nature, requires limited and
authorized access. Its unauthorized access could adversely impact the agency legally,
financially or damage its public integrity.
METHOD OF DATA ACCESS
The data shall be provided by the WSP Information Technology Division by Secure File Transfer.
FREQUENCY OF DATA EXCHANGE
WSP shall refresh the data files provided to the Recipient in a mutually agreed upon
process and at agreed upon intervals. WSP shall notify the Recipient if files will not be
available due to unforeseen circumstances.
WSP SECURE FTP PROBLEM NOTIFICATION PROCEDURES
When a problem with acquiring data occurs with the WSP Secure FTP Server, the Recipient will
call WSP ITD Customer Service at (360) 705-5999 or send an email to ITDHELP@wsp.wa.gov
explaining the issue and have a work order opened. The Recipient will include identifying
information about Recipient staff that identified the problem in the explanation with the e-mail
address and phone number(s).
The WSP Information Technology Division (ITD) Customer Services group will escalate the work
order to the appropriate ITD group.
That group will notify the Recipient that the issue is being worked on or has been completed.
If there is no contact within four business hours, the Recipient should do a follow-up contact.
The ITD Customer Services group working the problem may call or send e-mail to the Recipient in
order to determine problem particulars or to request testing. The Recipient will only call or e-mail
that person or group in the context of an existing, open problem, and not for new problems.
Once the Recipient is satisfied with the results, the work order will be closed. Another work order
should be opened for any new problem with receiving data from the WSP Secure FTP Server. The
prior work order can be cited by the Recipient in any subsequent work orders if it seems relevant.
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ATTACHMENT B
WSP DATA SECURITY REQUIREMENTS
SECURITY OF DATA
Each party shall take due care to protect the shared data from unauthorized physical and
electronic access, as described in this MOU, to ensure the parties are in compliance with all
appropriate federal laws, Criminal Justice Information Services (CJIS) Security Policy as
appropriate, and applicable provisions of the OCIO security standards.
The handling requirements and protective measures for CHRI while it is in motion and at rest
are as follows:
1.GENERAL ACCESS: Access is based on business need-to-know.
2.TRANSMISSION OF DATA:
A) Electronic file transfer— Secure file transfer (encrypted) required.
B) Transmission by mail—Traceable delivery required (e.g. messenger, federal or
commercial carrier, certified, return receipt mail).
C) Transmission by facsimile to a facility that is not secure—prohibited
D) Electronic Mail – Encrypted files/data attached to email required
E) Portable Storage Media, e.g. CDs, DVDs, USB flash drives, tapes, etc. – Encryption
Required
3.PRINT: Store in a secured, lockable enclosure.
4.COPYING: Photocopying only with pre-authorized approval by the WSP Contract Manager.
Photocopying minimized and only when necessary. Care must be taken to recover all
originals and copies. Extra or spoiled copies must be disposed of properly (see Media
Disposal below).
5.MEDIA DISPOSAL:
A) Printed materials (reports and documents): Destruction is required (recycling is
prohibited). Shredding or use of certified, marked and locked bins for shredding is
appropriate.
B) Removable magnetic or optical storage media (tape, diskettes, CDs): Media must be
destroyed or deposited in certified bins specifically designated for magnetic media or
"cleaned" using a U.S. Department of Defense-standard data cleaning program, and
then may be reused. Note: Inoperable electronic media must be destroyed. For example,
failed hard disks are not returned to the manufacturer, but are destroyed.
6.PHYSICAL SECURITY OF DATA: Access to areas containing the data must be physically
restricted. Data must be locked when left unattended.
7.ELECTRONIC DATA AT REST: If there is a need for data to be stored on a PC, the
Recipient must assure unauthorized access cannot take place, including but not limited to
password protection when PC is left unattended. Stored data covered by this MOU must be
encrypted.
8.AUTHENTICATION OF USER IDENTITY:
A) Authentication from inside a WSP facility Recipient staff to access internal LAN and
computer systems—requires user ID and password
B) Authentication for Recipient staff from a location outside of a WSP facility—strong
authentication (e.g., digital certificates, hardware, tokens, biometrics, etc.) is required.
9.DATA RECOVERY: Loss of the data or equipment – Legal notification to WSP’s contract
manager is required.
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10.DATA DISPOSITION): Recipient shall:
A) Delete data for which it has no need immediately upon receipt.
B) Record updates are accomplished by record replacement. The Recipient may need to
compare a new data file with former files provided by WSP in order to determine any
changes.
C) If a record is present within the Recipient’s application and not present in the transferred
file from WSP, the record has been removed for operational reasons by local law
enforcement. Reasons for such removal include cancellation of the subject place, or the
vehicle has been located.
D) The Recipient will not retain any data file provided by WSP longer than 30 calendar
days.
E) The Recipient will not enter or modify NCIC/WACIC data directly.
11.SYSTEMS MANAGEMENT: Recipient shall ensure all systems, including portable systems
are maintained with all best security practices equal to WSP’s including but not limited to:
Install and maintain commercially available antivirus program
maintain current levels of security patches on operating systems
utilize firewalls
utilize FIPS 140-2 certified encryption software with proper configurations
maintain physically secure areas for information systems
monitor logs
utilize an established incident plan
report incidents involving WSP data
12.TERMINATION OF ACCESS: WSP reserves the right at its discretion to disqualify an
individual authorized by the other party from gaining access to data. Notice of termination of
access will be by written notice and become effective upon receipt by the other party.
Termination of access of one Recipient by WSP does not affect other Recipients authorized
under this MOU.
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