HomeMy WebLinkAbout2026-02-17 Council PPW Committee PacketEdmonds City Council Agenda
February 17, 2026
Page 1
Agenda
Edmonds City Council
Parks and Public Works (PPW)
Committee
CITY COUNCIL CONFERENCE ROOM
121 - 5TH AVENUE N, EDMONDS, WA 98020
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FEBRUARY 17, 2026, 3:00 PM
STAFF AND COUNCILMEMBERS ATTEND COMMITTEE MEETINGS VIRTUALLY, AND MEMBERS OF THE
PUBLIC ARE ENCOURAGED TO ATTEND THE SAME WAY.
IF MEMBERS OF THE PUBLIC CANNOT ACCESS THE VIRTUAL COMMITTEE MEETINGS WITH THEIR
PERSONAL DEVICES, A MONITOR IS PROVIDED AT THE CITY COUNCIL CONFERENCE ROOM AT 121
5TH AVE N, EDMONDS WA.
1. CALL TO ORDER
2. COMMITTEE BUSINESS
1. Community Transit Contract as part of Hwy 99 Revitalization Project Stage 3 First Reading
– Engineering (10 minutes)
2. Presentation of PSA for Water Comprehensive Plan Update First Reading – Engineering (5
minutes)
3. Options for the Wayside Horn at Dayton St. Railroad Crossing First Reading – Engineering
(10 minutes)
ADJOURNMENT
For disability accommodations, materials in alternate formats, accessibility information, or language interpretation/ translation needs, please
contact the City Clerk at 425-775-2525 at your earliest opportunity. Providing at least 72-hour notice will help ensure availability.
City Council Agenda Item 2.1
February 17, 2026 - Parks and Public Works (PPW) Committee
TITLE:Community Transit Contract as part of Hwy 99 Revitalization Project
Stage 3 (First Reading)
DEPARTMENT:Engineering
PRESENTER:Mike De Lilla/Bertrand Hauss
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Forward this item to the consent agenda for approval.
BUDGET:
Total Dollar Amount:TBD ☒ Approved in Budget
Fund(s):Connecting Washington
Grant
☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
As part of the Highway 99 Revitalization project in Stage 3, the two existing Community Transit (CT)
SWIFT Stations at the northeast and southwest corners of Highway 99 at 238th St SW need to removed
and replaced due to the addition of the second left turn northbound lane.
CONTEXT, ANALYSIS, & ALTERNATIVES:
The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway
99 in Shoreline through Edmonds from 244th St SW to 210th St SW. Due to the high cost of completing
the proposed improvements along the corridor, the 2.25 mile stretch was divided into seven segments.
The scope of the Stage 3 segment, from 244th St SW to 238th St SW, includes capacity improvements at
Hwy 99 @ 238th St SW with the addition of a second left turn lane for the northbound movement. The
project work includes the design and construction of new bike lanes, sidewalks with planter strip, street
and pedestrian lighting on both sides of the street, a road overlay, hardscaping/landscaping, and the
completion of various utility improvements, including conversion of overhead utility lines to
underground.
All CT platform revisions needed as a result of this project will need to be paid by the City to cover the
design and construction phases. The existing platform width will be reduced from 16’ to 12.5’. This is
due to the limited space behind the proposed sidewalk in relation the adjacent private properties.
Limiting factors include: required parking aisles, face of buildings, and other parking lot conflicts. This
platform reduction also requires CT to modify the existing windscreens to L-shaped windscreens.
Existing amenities within the SWIFT Stations (such as vending machines, canopy structure, and seating
area) will need to be replaced or relocated in order to fit within the reduced platform at the new
locations. CT is working with the consultant, Otak, on other station upgrades (to be incorporated as part
of this project / funded by CT). The Otak contract is being supplemented to cover all the design fees for
the amenity relocations, platform width reductions, new electrical connections to all those units, and
the new windscreen.
Item 2.1
Packet pg. 2/45
RECOMMENDATION:
Forward this item to the consent agenda for approval.
BUDGET IMPACTS:
The City will cover the cost of this supplemental Otak contract. The City attorney has approved the
contract to form. The fee proposal is being negotiated between the City and CT. The fee will be provided
when this item goes in front of City Council for final approval. The fees will be paid by Connecting
Washington grant funds as part of $22.5 Million secured for the Hwy 99 Revitalization project.
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment 1 – Scope of Work
Item 2.1
Packet pg. 3/45
Scope of Work
11241 Willows Road NE, Suite 200 | Redmond, WA 98052 | Phone 425.822.4446 | otak.com
o:\project\32800\32880r\09 corporate\contracts\phase 2\brt stn upgrade_otak scope_phase 2_january 2026.docx
Community Transit
Swift BRT Station Design Upgrade – Phase 2
Task Order Request # 2024-141
Otak Project No. 32880.R00
January 14, 2026
Proposed services are provided as supplemental engineering services to RFQ #2017-079, Architect and
Engineering Services, dated January 1st, 2018, between Otak, Inc. (Consultant) and Community Transit
(Client).
Project Understanding
The City of Edmonds is widening a portion of SR-99 to improve safety. As part of these changes, two
Swift Blue Line stations at 238th Street SW will be removed and replaced, the existing station shelter
canopy structure and other amenities will require relocation to fit within the modified station platform.
The goal of this effort is to assist Community Transit in preparing design documentation, including
construction Plans, Specifications and Estimates (PS&E) at each design phase for the Swift Bus Rapid
Transit (BRT) Blue Line Station pair at 238th Street SW, Edmonds, WA. The design is expected to shift
the locations of the existing ticket vending machines, windscreens, and seating to similar positions as was
included as part of the Swift Orange Line. Due to the reduced platform width from City of Edmonds
project, the existing 238th Street station windscreens will need to be replaced with L-shape windscreens
(as typical BRT Orange Line station windscreens) to accommodate the site condition change for
accessibility reasons.
Phase 1 includes the development of preliminary design and construction cost estimates and assisting
with jurisdictional coordination. Phase 2 includes development of final design PS&E for the 238th Street
SW station pair relocation, and continued assistance with jurisdictional coordination to ensure design
details are coordinated with the City of Edmonds construction documents for the roadway widening.
Scope of Services – Phase 2 – Final Design
1. Project Management and Subconsultant Administration
1.1. Project Management
The Consultant will provide project management to satisfactorily complete the scope of services. The
Consultant will plan and manage the activities of the design team and prepare project progress reports
and documentation. The Consultant will direct and supervise internal staff team members and their
activities to ensure completion of design documents and other services provided by the Consultant.
Item 2.1
Packet pg. 4/45
Scope of Work
continued
Community Transit Page 2 of 4
Swift BRT Station Design Upgrade – Phase 2 Otak
The Consultant will prepare monthly progress reports and invoices with sufficient detail to demonstrate
progress and budget status. The Consultant will monitor and track scope activities, budget expenditures,
and review/process monthly invoices with sufficient detail to document progress.
1.2. Subconsultant Administration
The Consultant will monitor and track Subconsultants’ scope activities, budget expenditures, and
review/process monthly invoices with sufficient detail to document progress.
The Consultant will coordinate and meet with subconsultant team members to stay informed of activities
and integration of subconsultants’ data and deliverables used in completing the design. The Consultant
will perform quality control check and document reviews of Consultant’s and subconsultant deliverables
for consistency and compatibility between design disciplines and project elements.
TASK 1 DELIVERABLES
Progress Reports and Invoices
2. Project Coordination and Agency Communications
2.1. Project Coordination Meetings with Client
The Consultant will prepare for and attend coordination meetings with the client throughout the project to
review and discuss project status/progress, design issues or considerations, and/or Client review
comments on document submittals. The Consultant will document design decisions, determinations, and
conclusions and prepare/submit meeting summaries to the Client. The following meetings are anticipated:
Regular client coordination meetings to review project progress; obtain client input on project issues;
and status-checks of project activities provided by client and/or others. The client coordination
meetings will take place approximately monthly.
When necessary, meeting(s) to review/discuss client comments associated with document submittals.
2.3. Jurisdictional Meetings and Coordination
The Consultant will provide support to coordinate with the City of Edmonds on the design and project
approval needs for removal and salvaging existing Swift Station components and reinstallation and attend
joint utility coordination meetings when requested.
The Consultant will review the City of Edmonds SR-99 Revitalization Phase 3 project plans to ensure the
necessary site details are included in the City’s design plans, and coordinate with the site grading and
utility plans to facilitate the station relocation.
TASK 2 DELIVERABLES
Project coordination meetings – up to eight (8) meetings
Meeting agendas and notes – up to eight (8) meetings total
Jurisdictional coordination meeting and utility coordination meeting – up to two (2) meetings total
Review comments for the City of Edmonds SR-99 Revitalization Phase 3 project plans (60% design
level or most current version)
Item 2.1
Packet pg. 5/45
Scope of Work
continued
Community Transit Page 3 of 4
Swift BRT Station Design Upgrade – Phase 2 Otak
4. Final Design
Final design engineering services will include the preparation of 90% and 100% plans, specifications, and
construction cost estimates for the 238th Street SW station pair relocation.
4.1. Preparation of 90% Design Documents
The Consultant will prepare 90% design plans with changes from 30% review comments incorporated.
The 90% plans will include additional construction details as needed to supplement the plan sheets for
station relocation and the relocation of existing structures, station amenities, and equipment.
The final design includes efforts to coordinate with the City of Edmonds design team. The Consultant will
evaluate and provide structural foundation details for station shelter and amenities (if applicable), platform
curb and paving details, and other necessary utility details (conduits required for the station, and shelter
roof drainage connection) to include in the City’s design plans.
The Consultant will prepare technical specifications associated with the project scope based on the 2026
edition of the WSDOT Standard Specifications with the APWA supplement, and Community Transit
requirements.
A 90% level of anticipated construction cost estimate will be prepared. The construction cost estimate will
be prepared using historical unit prices from similar projects, other current cost data, and recent
Community Transit projects.
The Consultant will assemble and submit design document deliverables to Community Transit for review
and comment. The Consultant will subsequently evaluate review comments and provide the Client with
written responses to each comment for clarification and concurrence. The review comments will be
incorporated into the 100% design documents.
4.2. Preparation of Draft 100% Design Documents
The Consultant will prepare draft 100% design documents with changes from 90% review comments
incorporated.
The draft 100% design document will be submitted to Community Transit and the City of Edmonds for
final review and concurrence.
4.3. Preparation of Final 100% Design Documents
The Consultant will prepare final 100% design documents with changes from draft 100% review
comments incorporated.
4.4. Quality Assurance/Quality Control Review
The Consultant will perform QA/QC reviews of the project plans, specifications, and cost estimates at
90%, and 100% design levels.
TASK 4 ASSUMPTIONS
The final design will follow the 30% station layout (12’-8” wide platform) with no significant layout
changes. If station dimensions and layout are impacted by changes to the City of Edmonds SR-99
Revitalization project, additional design and coordination efforts will be evaluated and included in
future change orders.
Item 2.1
Packet pg. 6/45
Scope of Work
continued
Community Transit Page 4 of 4
Swift BRT Station Design Upgrade – Phase 2 Otak
Special Provisions related to the general requirements, such as temporary traffic control, work hour
restrictions, construction phasing, utility coordination, and other site-specific requirements will be
provided by the City of Edmonds.
Special Provisions may need to be updated to the most current edition of the WSDOT Standard
Specifications with the APWA supplement for the final bid set with a tentative construction schedule in
2028.
TASK 4 DELIVERABLES
90% Plans (PDF), Specifications (PDF and Word), and Cost Estimate (PDF and Excel) – Electronic
Draft 100% Plans (PDF), Specifications (PDF and Word), and Cost Estimate (PDF and Excel) –
Electronic
90% Design Review Comment Response – (PDF format)
Final 100% Plans (PDF), Specifications (PDF and Word), and Cost Estimate (PDF and Excel) –
Electronic
Draft 100% Design Review Comment Response – (PDF format)
Subconsultants
100 Architecture – Pivot
The Consultant will prepare architectural plans, specifications, bidding, fabrication, and construction
support. Refer to Exhibit A-1 for a detailed description of specific services and level of effort.
200 Electrical and Communications – P2S
The Consultant will prepare electrical and communications plans, specifications, construction estimates,
bidding, and construction support. Refer to Exhibit A-2 for a detailed description of specific services and
level of effort.
Project Assumptions
Final Design of the 238th Street SW Station Pair (Phase 2) work will begin in March 2026 and be
completed by the end of 2026, corresponding to the City of Edmonds current final design schedule. It
is understood the City’s design schedule is subject to change.
Project Management scope is based on an eight (8) month active duration for completing Phase 2.
All document submittals will be provided in an electronic format unless noted otherwise.
The City of Edmonds will be responsible for overall Construction Administration and Inspection.
Item 2.1
Packet pg. 7/45
PIVOT Architecture 44 West Broadway Suite 300 Eugene, OR 97401 t.541.342.7291 f.541.342.1535 pivotarchitecture.com
November 10, 2025
Nico Vanderhorst
Otak
11241 Willows Road NE, Suite 200
Redmond, WA 98052
Dear Nico,
PIVOT Architecture is excited to continue our work with Otak and Community Transit as we move into the 90% and
100% phase of the BRT Station Design Update project for the Swift BRT Program.
Project Understanding
The following scope of services is intended to support Community Transit and Otak in preparation of 90% and 100%
documents supporting relocation of two existing Blue Line stations at 238
th Street, Edmonds. This work continues the
efforts that we started in the 30% phase. This scope assumes the Orange Line selected fabricator (Dimensional
Innovations) will provide final construction drawings and fabrication services for any affected amenities. The existing
shelters and those amenities will be removed and stored for reuse at the new station locations. PIVOT will provide
90% and 100% design services and drawings illustrating the two relocated 238th Street stations. Site specific drawings
for the two stations are anticipated to be provided by others, with PIVOT responsible for revised platform plans
illustrating relocated elements and their positions.
Platforms will be placed in positions previously determined by others. Our estimate includes hours for review of the
proposed locations with the intent of verifying that they are compatible with the salvaged and retrofit components,
and that edge conditions of the new locations are evaluated to determine the potential need for adding barrier railings.
In addition to the relocated station pair at 238th Street, this project previously included generation of a template for
future upgrades to Blue and Green Line stations. The work of the 30% phase included an investigation of the
feasibility of upgrading Blue and Green Line stations with the information kiosks developed for the Orange Line. This
revision would have necessitated relocation of existing ticket vending machines. Cost estimation for this work resulted
in Community Transit electing to not further pursue these upgrades. The upcoming documents will remove
references to upgrades. Our understanding is that the only new items to be provided will be L-windscreens like those
installed at typical Orange Line stations. We will need to choose a configuration for these. The 30% work also
included a platform plan for the 12’-8” platform width imagined at that time for the 238th station pair. This will
required further revision as the plan assumed upgraded information cabinet and relocated TVMs. We have not
previously studied retaining the original information cabinet and TVM configuration at a narrow platform.
Item 2.1
Packet pg. 8/45
Swift BRT Station Design Upgrade 11.10.2025
Page 2 of 3
Scope of Work
Task 2.04 – Final Design - Relocate 238th Street Stations
PIVOT will provide 90% NB and SB platform plans that include:
Evaluate optimal windscreen orientations for both platforms.
Evaluate need for barrier railings at proposed revised locations.
Revise platform plan to reflect current thinking about new and salvages components within a 12’-8”
platform width
PIVOT will provide 90% architectural specifications based on those employed on previous Swift projects.
PIVOT will provide 100% NB and SB platform plans that include:
Evaluate optimal windscreen orientations for both platforms.
Evaluate need for barrier railings at proposed revised locations.
PIVOT will provide 100% architectural specifications based on those employed on previous Swift projects.
90% platform amenity and feature plans
90% architectural specifications
100% platform amenity and feature plans
100% architectural specifications
Task 2.07 – Project Coordination
PIVOT will virtually attend two (2) Agency Coordination Meetings
None
Assumptions:
All meetings will be held virtually via video conference, unless otherwise noted.
Meeting summaries will be provided by others.
Any UL listing and installation approvals as required by the State of Washington L&I will be provided by the
fabricator and contractor.
Drawings will be developed in Revit and will be exported to AutoCAD for coordination purposes.
Deliverables will be submitted electronically in PDF format.
Drawings will be executed in US Customary Units.
Exclusions:
Design or detailing of significantly altered retrofit components.
Design of platform and shelter for platforms narrower than 12’-8”
Site specific drawings for each station location.
Cost Estimation
Electrical drawings and specifications
Item 2.1
Packet pg. 9/45
Swift BRT Station Design Upgrade 11.10.2025
Page 3 of 3
Station paving plan
Please see associated 90% and 100% Fee Estimate document for anticipated level of effort and resulting fees.
Thank you for your consideration. Please contact me if I can answer any questions.
Sincerely,
Scott Clarke, AIA Toby Barwood, AIA
Associate, PIVOT Architecture Principal, PIVOT Architecture
Item 2.1
Packet pg. 10/45
Engineering Services Proposal to:
Eva Ho, OTAK
November 10, 2025
Page 2 of 4
SUBJECT: 100% Construction Design Engineering Services Proposal for Two Swift Blue Line Station s for
Community Transit, Edmonds, WA
Dear Eva,
Thank you very much for considering us for the above-referenced project. We are pleased to provide our following
proposal for partial design scope that defines our statement of understanding, scope of services, assumptions,
schedule, and fees and is consistent with the scope of work and emails dated June 9, 2025 on the subject project.
STATEMENT OF UNDERSTANDING
The City of Edmonds, in collaboration with Community Transit, is requesting a final design for two Swift Blue Line
stations. This would require us to update the current 30% design drawings for 90% and 100% design submittals and
to include the changes to relocate the existing equipment instead of upgrading the equipment. The effort will
involve the following items:
Permitting Agencies: OTAK will lead and submit electrical permitting to the City of Edmonds. P2S will provide
assistance as required.
Electrical Systems: The Electrical scope includes changing back the 30% design to relocate all existing
equipment from their current location to a new location which includes power panel, TVM, lights. The work
encompasses evaluating the existing utility service capacity, assessing underground utilities, performing load
calculations, and coordinating with the utility service provider.
Lighting: Community Transit has recently upgraded their lights to LED as a part of the Blue Line and Green
Line lighting upgrades project. For this project, the Lighting scope would include only reconnecting existing
lights to power circuits. New lighting selections and calculations are excluded.
Technology Systems: The Technology scope includes changing back the 30% design to relocate all existing
equipment from their current location to new location which includes the current information cabinet, ticket
vending machines, lighting, and RTPI systems, which will be rewired and reinstalled as part of the relocation.
voice lines to support the relocated systems.
Sustainability: The design will incorporate energy-efficient and environmentally responsible practices.
Software: The software will be AutoCAD.
BASIC SCOPE OF WORK
The scope of work includes designing plans and providing a construction cost estimate for Two Station
Relocation 238th Street Stations
The scope of this proposal is for the 90% and 100% submittals. Future construction and fabrication phases will be
addressed under a separate proposal, if required.
SERVICES
The following engineering services are included:
Electrical
o Reconnection to relocated equipment.
o Utility routing relocation.
Technology
Item 2.1
Packet pg. 11/45
Engineering Services Proposal to:
Eva Ho, OTAK
November 10, 2025
Page 3 of 4
o IT/Telecommunication cabling, cable infrastructure and equipment cabinet.
o Physical security systems, e.g., video surveillance camera(s).
SCOPE OF WORK FOR ELECTRICAL AND TELECOM DESIGN
90% PERMIT PHASE
Update plans.
Finalize equipment location and conduit routing pathways.
Update book specifications.
Participate in one virtual review meeting.
Review 90% design development level comments and incorporate them into the construction documents.
100% BID DOCUMENT PHASE
Update drawings and specifications.
Provide drawing submittals at the 100% Construction Drawings phase for plan check submittal to OTAK.
Provide electronic prints to the design team for compilation of documents.
Participate in one virtual review meeting.
Two sets of review comments will be incorporated in the final drawings.
AGENCY REVIEW
Provide construction drawings in electronic format and submittal forms for plan check submittal.
Provide necessary assistance to OTAK for plan review submittal. Submit to OTAK for plan review.
Review and respond to plan review comments and attain approval.
Participate in one plan review meeting with the plan check agency.
The following reviews are anticipated for the project:
o Community Transit Plan Review
o Edmonds City Review
o Plan Check Review
SCHEDULE AND DELIVERABLES
P2S requires a minimum 6 weeks for the 90% deliverable after NTP and a minimum 3 weeks for the 100% deliverable
after NTP.
ASSUMPTIONS
Upgrades of existing equipment including signage, card readers, and digital vending machines with kiosk, are
excluded.
Coordination with service providers is excluded.
CT will be responsible for providing the camera specifications, if required to provide a new camera.
Plan check fees will be paid by the client. OTAK will take the lead with all permit applications, submissions and
payment.
Item 2.1
Packet pg. 12/45
Engineering Services Proposal to:
Eva Ho, OTAK
November 10, 2025
Page 4 of 4
If the design or construction of the project is placed on hold by the Owner for more than 12 months, the
remaining fee will be reevaluated, and additional fees will be proposed as applicable prior to project restart.
Revisions required to the approved plans during construction due to equipment changes will be an additional
service.
Preparation of separate bid packages and alternates is not included in the proposal. The proposal assumes one
bid package for the entire project.
All assumptions from the base proposal are also applicable here unless otherwise indicated.
FEE
We propose to undertake the project defined in this proposal for a time and materials fee as shown in the attached
table, plus the fixed fee as negotiated by CT and OTAK. Fees will be billed monthly based on fee/time spent.
The fee quoted in this proposal is valid for 6 months from the date of this proposal. We look forward to working with
you on completing this project successfully.
Sincerely,
Vaibhav Prasad, PE
Project Manager
Attachment: Fee Breakdown Table
VP/mw
P2S Proposal Number: 25-1504
Item 2.1
Packet pg. 13/45
City Council Agenda Item 2.2
February 17, 2026 - Parks and Public Works (PPW) Committee
TITLE:Presentation of PSA for Water Comprehensive Plan Update (First
Reading)
DEPARTMENT:Engineering
PRESENTER:Mike De Lilla
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Forward this item to the consent agenda for approval.
BUDGET:
Total Dollar Amount:535,684 ☒ Approved in Budget
Fund(s):421 ☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
The City’s current Water Comprehensive Plan was written in 2017 and needs to be updated by the end
of 2027.
CONTEXT, ANALYSIS, & ALTERNATIVES:
The Comprehensive Water System Plan is required to be updated every ten years to meet the planning
requirements of the Washington State Department of Health (DOH) and the Growth Management Act
(GMA). The purpose of the plan is to meet the State’s regulatory requirements and to provide the City
with a useful working document to guide planning, scheduling, and budgeting of water system
improvements and replacements. The key elements to be addressed include a water system analysis,
capital facility plan, financial program, operations and maintenance program and water conservation
analysis.
A Request for Qualifications (RFQ) was advertised November 25 and December 2, 2025. The City
received two Statement of Qualifications (SOQ), from Consor North America, Inc. and Infractiv. The SOQ
were evaluated based on the consultants’ Project Approach, Related Experience of Firms on Team,
Qualifications of Proposed Project Manager, Expertise of Key Staff (Prime and Sub Consultants), and
References/Past Performance.
Consor was selected based on the evaluation results of the SOQ, which included their extensive
knowledge of Edmonds’ potable water system and their experience preparing water system plans for
agencies throughout the Puget Sound. There will be opportunities for public comment on the draft plan,
with these comments/input being included in the final adopted comprehensive water system plan.
RECOMMENDATION:
Forward this item to the consent agenda for approval.
BUDGET IMPACTS:
n/a
Item 2.2
Packet pg. 14/45
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment 1 – Agreement (approved to form)
Item 2.2
Packet pg. 15/45
CITY OF EDMONDS
121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · WWW.EDMONDSWA.GOV
PUBLIC WORKS DEPARTMENT | ENGINEERING DIVISION
MIKE ROSEN
MAYOR
1
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT (“Agreement”) is made and entered into between the City of
Edmonds, hereinafter referred to as the “City,” and Consor North America, Inc., hereinafter
referred to as the “Consultant.”
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide engineering services with respect to the Water Comprehensive Plan
Update project; and
WHEREAS, the Consultant has the necessary skills and experience, and desires to provide
such services to the City;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material necessary
to accomplish the above-mentioned objectives in accordance with the Scope of Work that is
marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on
a time and expense basis as set forth in Exhibit B; provided, in no event shall the payment for
work performed pursuant to this Agreement exceed the sum of FIVE HUNDRED THIRTY-FIVE
THOUSAND SIX HUNDRED EIGHTY-FOUR DOLLARS ($535,684).
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed in
conjunction with the City’s warrant process. No billing shall be considered for payment that has
not been submitted to the City three (3) days prior to the scheduled cut-off date. Such late vouchers
will be checked by the City and payment will be made in the next regular payment cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
Item 2.2
Packet pg. 16/45
2
3. Ownership and use of documents. All research, tests, surveys, preliminary data,
reports, and any and all other work product prepared or gathered by the Consultant in preparation
for the services rendered by the Consultant under this Agreement shall be and are the property of
the Consultant, provided, however, that:
A. All final reports, presentations, documentation and testimony prepared by
the Consultant shall become the property of the City upon their presentation to and acceptance by
the City and shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this Agreement
and in the possession of the Consultant may be subject to public records request and release under
Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of work done shall be prepared
at no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, agents, employees, and volunteers harmless
from and shall process and defend at its own expense any and all claims, injuries, damages, losses,
demands, or suits at law or equity to the extent arising from the negligent acts, errors or omissions
of the Consultant in the performance of this Agreement, or breach of any of its obligations under
this Agreement, except for injuries and damages caused by the sole negligence of the City. Should
a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, agents, employees, and volunteers, the Consultant’s liability, including the duty and cost
to defend, hereunder shall be limited to the extent of the Consultant’s proportionate share of fault
as determined by settlement, adjudication, or alternative dispute resolution.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The
Consultant specifically assumes potential liability for actions brought by the Consultant’s own
employees against the City and, solely for the purpose of this indemnification and defense, the
Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this Agreement.
Item 2.2
Packet pg. 17/45
3
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the term of this Agreement, or as otherwise required, the following insurance
with companies or through sources approved by the State Insurance Commissioner pursuant to
Title 48 RCW.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall be written with limits no less than one million
dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one million
dollars ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the Agreement.
The City reserves the right to require complete, certified copies of all required insurance policies
at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to
the City.
The Consultant’s professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third parties
be limited in any way.
7. Discrimination prohibited. The Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any other
protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative of
the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. The Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractors during the performance of this Agreement.
9. City approval of work and relationships. Notwithstanding the Consultant’s status
as an independent contractor, results of the work performed pursuant to this Agreement must meet
the approval of the City. During pendency of this Agreement, the Consultant shall not perform
work for any party with respect to any property located within the City of Edmonds or for any
project subject to the administrative or quasijudicial review of the City without written notification
to the City and the City’s prior written consent.
Item 2.2
Packet pg. 18/45
4
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
Payment under this Agreement is subject to the appropriation of funds for these purposes. In the
event funds are not appropriated, the City reserves the right to terminate this Agreement effective
immediately and shall provide the Consultant with written notice of immediate termination.
11. Integration. The Agreement between the parties shall consist of this document, its
Appendices 1 & 2, and the Scope of Work and fee schedule attached hereto as Exhibits A and B.
These writings constitute the entire Agreement of the parties and shall not be amended except by
a writing executed by both parties. In the event of any conflict between this written Agreement
and any provision of Exhibits A and B, this Agreement shall control.
12. Changes/Additional Work. The City may engage the Consultant to perform
services in addition to those listed in this Agreement, and the Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be liable
for additional compensation until and unless any and all additional work and compensation is
approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Work, the City understands that a revision
to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph
shall be interpreted to obligate the Consultant to render services, or the City to pay for services
rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this
Agreement is approved in writing by both parties.
13. Standard of Care. The Consultant represents that the Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. The Consultant
and any persons employed by the Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound practices, in accordance with the schedules herein and
in accordance with the usual and customary professional care required for services of the type
described in the Scope of Work.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non-assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he/she/they
has/have not employed or retained any company or person, other than a bona fide employee
working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they
has/have not paid or agreed to pay any company or person, other than a bona fide employee
working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any
other consideration contingent upon or resulting from the award of making of this Agreement. For
breach or violation of this warranty, the City shall have the right to annul this Agreement without
liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Item 2.2
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5
17.Compliance with laws. The Consultant in the performance of this Agreement shall
comply with all applicable Federal, State or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and licensing of
individuals, and any other standards or criteria as described in the Agreement to assure quality of
services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant
agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this
reference, apply to this Agreement.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18.Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Consor North America, Inc.
600 University Street, Suite 300
Seattle, WA 98101
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U.S. mails, with proper postage and properly addressed.
DATED THIS _____ day of _______________ 2026.
CITY OF EDMONDS CONSOR NORTH AMERICA, INC.
Lael Alderman, Vice President Mike Rosen, Mayor
ATTEST/AUTHENTICATED:
________________________________
Luke Lonie, City Clerk
APPROVED AS TO FORM:
________________________________
Office of the City Attorney
Item 2.2
Packet pg. 20/45
6
)
)ss
STATE OF WASHINGTON
COUNTY OF KING )
On this day of 2026, before me, the undersigned, a Notary
Public in and for the State of Washington, duly commissioned and sworn, personally appeared
Lael Alderman, Vice President, to me known to be the person who executed the
foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and
deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she
was authorized to execute said instrument.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
Item 2.2
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7
APPENDIX 1 CONTRACT
(Appendix A of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter collectively referred to as the “Consultant/Contractor”) agrees as follows:
1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations
relative to nondiscrimination in federally-assisted programs of the United States Department of
Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be
amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated
by reference and made a part of this Agreement.
2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the
Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability,
income-level, or LEP in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Consultant/Contractor shall not participate directly or
indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49
CFR 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for
work to be performed under a subcontract, including procurement of materials, or leases of equipment,
each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the
Consultant’s/Contractor’s obligations under this Agreement and the Regulations relative to
nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income-level, or
LEP.
4. Information and Reports: The Consultant/Contractor shall provide all information and reports
required by the Regulations and directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined by the
City or the appropriate state or federal agency to be pertinent to ascertain compliance with such
Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in
the exclusive possession of another who fails or refuses to furnish the information, the
Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall
set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the Consultant’s/Contractor’s noncompliance with the
nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or
the appropriate state or federal agency may determine to be appropriate, including, but not limited to:
• Withholding of payments to the Consultant/Contractor under the Agreement until the
Consultant/Contractor complies; and/or
• Cancellation, termination, or suspension of the Agreement, in whole or in part.
6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above
paragraphs one (1) through five (5) in every subcontract, including procurement of materials and
leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The
Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the
City or appropriate state or federal agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved
in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the
Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the
City; or may request that the appropriate state agency enter into such litigation to protect the interests
of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal
agency enter into such litigation to protect the interests of the United States.
Item 2.2
Packet pg. 22/45
8
APPENDIX 2 CONTRACT
(Appendix E of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter collectively referred to as the “Consultant/Contractor”) agrees to comply with the
following non-discrimination statutes and authorities, including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because
of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
• Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or
activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration’s Non-Discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Item 2.2
Packet pg. 23/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 1
EXHIBIT A
SCOPE OF SERVICES
Update of Water System Plan
City of Edmonds, Washington
Introduction
This Scope of Services is for engineering services between Consor North America, Inc. (Consor) and the City
of Edmonds (City). Work authorized by this scope is for engineering services to develop the 2027
Comprehensive Water System Plan (WSP). The WSP will document the evaluation of the City’s existing
infrastructure to determine how to meet projected demands and regulatory requirements over a 20-year
planning horizon. In addition, water system needs and deficiencies identified in the recently completed
hydraulic model update and other water system asset management assessments and plans will be
incorporated into the WSP. These needs and deficiencies will inform the City’s ongoing Capital
Improvement Program (CIP) as well as operations and maintenance strategies for the 20-year planning
period.
Project Understanding
The WSP will serve as an update to the City’s 2017 Water Comprehensive Plan and provide the City with a
Washington State Department of Health (DOH) approved WSP to address Washington Administrative Code
(WAC) 246-290-100. The tasks in this Scope are structured to align with the DOH Water System Planning
Guidebook structure. The WSP will be structured to align with the 2017 Water Comprehensive Plan,
including the major chapters developed under the corresponding tasks indicated below.
WSP Chapter Title Scope Task
Front End Cover, Table of Contents, Executive Summary 11
1 Introduction 3
2 Water System Description 3,5
3 Land Use and Population 3,4
4 Water Demands 4,6
5 Policies and Design Criteria 3,8
6 Water Source and Quality 5
7 Operations and Maintenance 7
8 Water System Analyses 5
9 Water System Improvements 5,9
10 Financial Plan 10
Appendix Appendices 11
The WSP will provide documentation of planning information for the current, 10 and 20-year planning
horizons. The financial analysis including development of Chapter 10 will be completed by sub-consultant
FCS, a Bowman Company (FCS).
Item 2.2
Packet pg. 24/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 2
General Assumptions
The following general assumptions were made to establish the Scope of Services and Fee Estimate for this
project; task specific assumptions are provided under each task:
The City will provide clear, concise, and timely input and review on the work products produced by
Consor within 15 working days, unless otherwise specified in this Scope. Review comments to be
consolidated into one document before submitting to Consor.
File sharing between Consor and the City will be through a SharePoint site set-up and maintained by
Consor.
All draft WSP chapter deliverables will be provided in electronic (Word) format with PDF figures.
All deliverables will be in electronic format delivered via email or electronic file transfer. Final
documents will be signed electronically and submitted to the City electronically. Final deliverables will
be in both pdf and native file format.
All deliverables will be limited to one round of review by City.
Review comments will be compiled by the City into a single document before submitting to Consor.
One submittal of comments will be provided per document.
A Source Water Protection section will be a brief statement that the City of Everett, the Alderwood
Water and Wastewater District (AWWD), and Seattle Public Utilities are responsible for source water
protection measures and water quality.
A rate study is being performed by FCS under a separate contract with the City. The rate study will
inform the financial analysis performed by FCS as part of the WSP.
The following is a list of WSP elements that will be provided by the City:
o Data described in Task 2
o WSP Appendices:
Water Service Area Agreements
Interlocal & Wholesale Water Agreements
Water Rights Certifications and Documentation
City policies and agreements
SEPA checklist and DNS
Emergency Response Plan
Coliform Monitoring Plans
Lead and Copper Monitoring Plans
Disinfection Byproducts Monitoring Plans
Water Facilities Inventory
Water Use Efficiency Program adoption resolution
Water Use Efficiency Reports
WSP Consistency Review Forms
WSP public meeting minutes
WSP approval resolution
Item 2.2
Packet pg. 25/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 3
Cross Connection Control Plan and several recent Annual Summary Reports
Water Quality Reports
Water Cost of Service and Rate Study
Customer Confidence Reports
Water Quality Monitoring Schedule
Emergency Water Supply Master Plan
Scope of Services
The Scope of Services defined herein will consist of the following major tasks:
Task 1: Project Management and Coordination
Task 2: Data Collection
Task 3: Description of Water System
Task 4: Basic Planning Data
Task 5: System Analysis and Asset Management
Task 6: Water Use Efficiency Program
Task 7: Operations and Maintenance Program
Task 8: Design and Construction Standards
Task 9: Capital Improvement Program
Task 10: Financial Analysis (FCS)
Task 11: Compile and Finalize Water System Plan
Task 12: Management Reserve
Task 1 - Project Management and Coordination
Objective
Provide overall leadership and team strategic guidance aligned with City objectives. Coordinate, monitor,
and control the project resources to meet the technical, communication, and contractual obligations
required for developing and implementing the project scope.
Activities
Subtask 1.1 Monthly Progress Reports and Invoices
Prepare and submit electronic monthly invoice for review and approval by the City. Each invoice will include
the following information.
Project name, City PM name, and City contract and project numbers
Billing period (start and end date) included in the invoice and date of invoice submittal
Description of work accomplished in each contract task for the billing period
Name, billing rate, and hours for each resource that worked on each task
Updated list of potential out-of-scope work items for change log. (Potential out of scope work items
should be discussed and agreed upon by the City PM in writing prior to the work being completed
and invoiced. Identified change log requests should be resolved by the following invoice).
Updated list of potential changes to project schedule and plan to recover the baseline schedule if
slippage has occurred
Copies of receipts for direct cost items
Item 2.2
Packet pg. 26/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 4
When project goals and objectives refinement cause changes to the project work that cannot be completed
within the project schedule and/or budget, Consor will request schedule changes and/or budget
amendments from the City that are necessary to complete the work.
Subtask 1.2 Kick-Off Meeting
Prepare for, attend, and lead the kick-off meeting to officially start the project. The kick-off meeting intent
is to introduce the project team, establish project objectives, review consultant and City communication
protocol, discuss the project scope, and examine the project schedule.
Subtask 1.3 Coordination with the Owner
Report on the status of project work activities, data needs, and issues requiring City input. Bi-weekly project
status emails (two per month) or phone calls (two per month) to City Project Manager to report status of
project work activities, data needs, and issues requiring City input, and notes on potential schedule delay.
Subtask 1.4 Staff Management
Manage project staff in alignment with the scope of services, fee estimate, and schedule.
Subtask 1.5 Project Management Plan
Prepare a Project Management Plan (PMP) that includes a description of the problem statement, scope of
work, project team member roles and responsibilities, communications protocols, quality management
plan and activities, risk register from the task below, schedule from the task below, scope of consultant
services, and project budget.
Subtask 1.6 Project Schedule
Prepare the project schedule. The schedule will include key tasks, milestones, deliverables, and City and
Agency review periods.
Subtask 1.7 Risk Register
Prepare the project risk register to identify, assess, and track potential risks that could impact the project.
Subtask 1.8 Quality Management Plan
Develop and submit a Quality Management Plan for this project, as part of the Project Management Plan.
This will be the basis for the consultant’s in-house Quality Management reviews of deliverables.
Subtask 1.9 Quality Management
Perform quality management at key milestones and on project deliverables.
Subtask 1.10 Coordination with DOH
Prepare for and attend the pre-plan meeting hosted by DOH. The pre-plan meeting content is to confirm
regulatory requirements and WSP components. Attend virtual check-ins and coordinate with DOH
throughout WSP development leading up to WSP approval. Develop the completed pre-plan checklist for
each WSP submittal to DOH.
City Responsibilities
Timely review and processing of consultant invoices
Item 2.2
Packet pg. 27/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 5
Project team contact information
Review of Consultant prepared project PMP
Kick-off meeting coordination, setup, and virtual hosting
Review of meeting agenda and meeting summary
Deliverables
Up to 16 monthly invoices delivered electronically to the City’s project manager, including:
o Work on the project performed during the previous month.
o Work anticipated for next invoice period.
o Potential schedule and budget impacts.
Kick-off meeting agenda and summary
DOH pre-plan meeting agenda and summary
PowerPoint presentations for public meetings
PMP
Initial project schedule and one updated project schedule (PDF format)
Initial risk register (PDF format)
QA/QC plan for the project
Assumptions
Project duration will be 16 months; therefore, it is assumed that there will be up to 16 invoices/status
reports.
Consor assumes 16 monthly virtual meetings with the Consor PM and the City’s PM.
The project schedule will be updated to reflect the actual Notice to Proceed.
Kick-off meeting will be held virtually for up to two hours with three Consor staff in attendance.
Pre-plan meeting will be scheduled virtually by DOH for up to two hours with three Consor staff in
attendance.
No public meetings will be prepared for or attended by Consor.
Task 2 – Data Collection
Objective
Request, obtain, and review information on the City’s water system needed for the system assessment and
WSP update.
Item 2.2
Packet pg. 28/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 6
Activities
Subtask 2.1 Data Collection and Review
Develop and submit a formal data request within 15 days of Notice to Proceed for information required to
complete the WSP update. This data request is anticipated to include the data required to complete the
WSP. Develop and submit additional requests for specific data required during development of the WSP.
City Responsibilities
City to provide requested data to Consor within 30 working days of the request.
Deliverables
Formal data request(s), electronic format. Data request will include dates data is needed by for City to
prioritize data collection efforts.
Assumptions
Data requested, at a minimum, includes:
o Retail and future service area boundaries including ordinances/agreements delineating
boundaries
o Intertie agreements
o Water system and City GIS data, including asset age documentation and any asset inventory
updates since the 2017 Comprehensive Water Plan
o List of current PRV pressure setpoints
o Intertie and PRV station Standard Operating Procedures (SOP)
o Water billing records (previous 6 years)
o Water production records, i.e. water purchased from AWWD and SPU (previous 6 years)
o Maximum day production volume (each of previous 6 years)
o Summary of water quality sampling results (previous 6 years) and map of sampling locations
o Current fire flow requirements by zoning designation/classification
o Summary of customer complaint process
o Meter information, i.e. type, read frequency, calibration frequency, maintenance/replacement
schedule & costs
o Current water system design and construction standards
o Completed CIP or other water system improvement projects since previous WSP including
pertinent record drawings and design information
o Population projections by traffic analysis zone (TAZ) from City’s Comprehensive Plan.
o Current City Utilities’ Department organizational chart
o Related plans for City and adjacent local agencies including City Comprehensive Plan,
Emergency Response Plans, and Emergency Water Supply Plan.
Up to five additional requests for data included.
Task 3 – Description of Water System
Objective
Develop a description of the City’s water system.
Item 2.2
Packet pg. 29/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 7
Activities
Subtask 3.1 – Develop Draft Chapter(s)
Develop draft chapter(s). The chapter(s) will include a summary of the water system ownership and
management, history and background, service area maps, system policies, related plans, watershed and
local government consistency, and a Duty to Serve statement.
City Responsibilities
Review of draft chapter(s) and consolidated comments.
Deliverables
Draft chapter(s) of the WSP in electronic format for City review.
Assumptions
Comments provided by the City on the draft chapter(s) will be addressed and incorporated into the
WSP draft prepared under Task 11.
Work completed under Task 3 will be included in Chapters 1, 2, 3, and 5
Task 4 – Basic Planning Data
Objective
Develop water demand projections using future population projections completed in the hydraulic model
update that will serve as the basis of the system assessments for the WSP.
Activities
Subtask 4.1 – Develop Water Use Characterization and Demand Projections
Summarize population by TAZ for the 10-year, 20-year projections, defined in the recently completed
hydraulic model update. Calculate and summarize seasonal and annual water usage characteristics by
customer type. Develop graphs illustrating existing and historic diurnal patterns for water usage by
customer type. Develop a table summarizing the previous three years of distribution system leakage (DSL).
Subtask 4.2 – Develop Draft Chapter(s)
Develop draft chapter(s). The chapter(s) will include a summary of historical water system data including
population, water usage characteristics, supply, DSL, and future population and demand projections.
City Responsibilities
Review of draft chapter(s) and consolidated comments.
Deliverables
Draft chapter(s) of the WSP in electronic format for City review.
Item 2.2
Packet pg. 30/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 8
Assumptions
Historic population and demands from the December 2025 completed hydraulic model update will be
used. These will not be revised.
City will provide the previous six years of customer billing records and the previous six years of supply
records in Excel format. Production records will include monthly totalized values.
Peak hour demand will be calculated using Equation 3-1 in DOH’s Water System Design Manual
(WSDM).
Comments provided by the City on the draft chapter will be addressed and incorporated into the WSP
draft prepared under Task 11.
Work completed under Task 4 will be included in Chapters 3 and 4
Task 5 –System Analysis and Asset Management
Objective
Perform an analysis of the major components of the City’s water system including supply, booster stations,
reservoirs, and distribution system capacities. Evaluate the City’s compliance with current and proposed
water quality regulations. Identify deficiencies and improvements associated with system capacity and
asset management renewal/replacement needs for the 20-year planning period.
Activities
Subtask 5.1 – Review Evaluation Criteria
Identify and summarize the evaluation criteria applicable to the City’s system.
Subtask 5.2 – System Inventory and Asset Management
Provide an inventory of the water system facilities, including a description, analysis of the condition, and
criticality of each facility. The facilities analyzed will include the City’s storage and distribution system. The
condition analysis will document each asset’s estimated age, general condition, and estimated remaining
life expectancy. Develop criticality rankings and apply to all system assets. A summary of the City’s current
asset management process will be documented.
Subtask 5.3 – Water Supply, Storage, and Pumping Analysis
Evaluate water supply, storage, and distribution system pumping capacities compared to existing, 10-year,
and 20-year demands for each pressure zone. Evaluate peak hour demand and maximum day demand plus
fire flow compared with supply capacity during a power failure (backup power analysis). Calculate
requirements for storage components including operational, equalizing, standby, fire suppression, and
dead storage. Develop a spreadsheet summarizing the results of the capacity analyses.
Subtask 5.4 – Water Quality and Regulations
Update water quality and regulations sections from the previous WSP. Summarize known future
regulations. Review and summarize City historic water quality sampling data, ongoing sampling
requirements, and action items for regulatory compliance.
Item 2.2
Packet pg. 31/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 9
Subtask 5.5 – Identification of Improvements
Identify improvement projects addressing new deficiencies that were not identified in the previous WSP.
Modeling scenarios included:
Low Demand Scenario
• Average Day Demand (ADD)
• Maximum Day Demand (MDD) with Fire Flow
• Peak Hour Demand (PHD)
High Demand Scenario
• ADD
• MDD with Fire Flow
• PHD
Evaluate improvement project effectiveness at addressing each respective deficiency.
Subtask 5.6 – System Analysis Workshop
Prepare for and lead the System Analysis Workshop.
Subtask 5.7 – Develop Draft Chapter(s)
Update the hydraulic profile for the City’s water system. Summarize the results of the system analysis and
the City’s current Asset Management program in the draft chapter(s). The chapter(s) will include a summary
of existing water system facilities, analysis evaluation criteria, results of the system analysis, system
deficiencies, the City’s Asset Management program, and a summary of water quality and regulations.
City Responsibilities
Review of draft chapter(s) and provide consolidated comments.
Provide documentation related to asset condition.
Attendance at System Analysis workshop.
Deliverables
Document summarizing the evaluation criteria will be provided to the City in electronic format.
Spreadsheet summarizing the results of the capacity analyses
System Analysis Workshop agenda and summary.
Updated hydraulic profile
Draft chapter(s) of the WSP in electronic format for City review.
Item 2.2
Packet pg. 32/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 10
Assumptions
The evaluation criteria will be based on the WAC requirements described in the DOH guidebook, or if
desired, a more conservative criterion as requested by the City. The criteria will be the basis of the
system analysis.
The City will provide data regarding updates to asset inventory that have occurred since the 2017
Comprehensive Water Plan, including condition and criticality. If no prior work on asset criticality exists,
Consor will develop criticality ranking and perform a desktop analysis. Data will also include list of
planned rehabilitation and replacement projects for the planning period.
Pipe criticality will be determined by diameter. PRV criticality will be determined by redundancy.
City will provide documentation related to the condition of the system assets. Consor will perform a
desktop condition analysis, no in-person field assessments will be completed. Chapter 2 will include a
summary of the data.
A virtual System Analysis Workshop of up to four hours duration for three Consor staff will be attended
with City staff to discuss the results of the system analysis and preliminary solutions.
One system asset improvement will be evaluated for each of up to 10 additional system condition or
capacity deficiencies not addressed in the previous WSP. Definition of improvements for new
deficiencies will be performed up to the budgeted amount of 90 hours.
Comments provided by the City on the draft chapter will be addressed and incorporated into the WSP
draft prepared under Task 11.
Water system model is updated and calibrated.
Work completed under Task 5 shall be included in Chapter 2, 6, 8, and 9.
Task 6 – Water Use Efficiency Program
Objective
Develop an update to the City’s Water Use Efficiency (WUE) Program including definition of a new goal if
needed and measures to meet the goal.
Activities
Subtask 6.1 – Water Use Efficiency Program
Calculate the distribution system leakage (DSL) for the previous three years. Define water savings measures
for the planning period. Calculate demand forecast inclusive of projected water savings resulting from the
WUE Program. Prepare materials for public forum for WUE goal establishment.
Subtask 6.2 – Develop Draft Chapter(s)
Develop draft chapter(s). The chapter(s) will include a summary of the City’s metering, historic DSL, the
WUE Program goal and measures, and demand forecast inclusive of projected water use efficiency savings.
Item 2.2
Packet pg. 33/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 11
City Responsibilities
Review of draft chapter(s) and provide consolidated comments.
Provide WUE Reports from the last five to seven years.
Deliverables
Draft chapter(s) of the WSP in electronic format for City review.
Assumptions
DSL is less than 10% for the previous three years (Water Loss Control Action Plan not required).
City to provide WUE goal for the planning period.
Comments provided by the City on the draft chapter will be addressed and incorporated into the WSP
draft prepared under Task 11.
Work completed under Task 6 shall be included in Chapter 4.
Task 7 – Operations and Maintenance Program
Objective
Develop a draft Chapter 7 summarizing the City’s Operations and Maintenance (O&M) of its water system.
Activities
Subtask 7.1 – Develop Draft Chapter 7
Develop draft Chapter 7. The chapter to include a summary of the City’s water department organization
and personnel, O&M procedures and preventative maintenance measures, water quality monitoring
procedures, emergency response planning and measures, Cross-Connection Control Program, Watermain
Condition Assessment Program, most recent sanitary survey findings, a summary of the water system
recordkeeping, reporting, and customer complaint program, and a list of O&M deficiencies.
City Responsibilities
Review of draft Chapter 7 and provide consolidated comments.
Deliverables
Draft Chapter 7 of the WSP in electronic format for City review.
Assumptions
City to provide list of known O&M deficiencies.
O&M benchmarking is not included.
Emergency response section to include summary of measures defined in the City’s Comprehensive
Emergency Management Plan (CEMP) for consistency.
Item 2.2
Packet pg. 34/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 12
Comments provided by the City on the draft chapter will be addressed and incorporated into the WSP
draft prepared under Task 11.
Task 8 – Design and Construction Standards
Objective
Develop draft chapter(s) summarizing the City’s design and construction standards to allow the City to opt
for the project report and construction document submittal exception with DOH for distribution main or
distribution-related projects.
Activities
Subtask 8.1 – Develop Draft Chapter(s)
Develop draft chapter(s). Chapter to include a summary of the City’s internal process for reviewing project
reports and construction documents, policies and requirements for outside parties, current design and
construction standards, and a description of the construction certification process.
City Responsibilities
Review of draft chapter(s) and provide consolidated comments.
Deliverables
Draft chapter(s) of the WSP in electronic format for City review.
Assumptions
City’s current water system design and construction standards are available on the City website. A link
to the standards will be provided in this section. Full standards document will not be included in this
WSP.
Update to the City’s water system design and construction standards is excluded from this Scope of
Services.
Comments provided by the City will be addressed and incorporated into the WSP draft prepared under
Task 11.
Work completed under Task 8 shall be included in Chapter 5.
Task 9 – Capital Improvement Program
Objective
Develop a list of new Capital Improvement Program (CIP) projects and programs that are not currently
documented in the City’s CIP for the 10- and 20-year planning horizons including a prioritized list of system
capacity, Asset Management, O&M, and regulatory improvement programs.
Item 2.2
Packet pg. 35/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 13
Activities
Subtask 9.1 – Development of CIP Project Costs
Improvements identified in the 2017 Water Comprehensive Plan will be reviewed and identified as
completed or not. The City’s CIP will be updated to carry forward improvements previously identified but
not completed. Based on the recommendations from Chapter 3, a list of up to 30 new CIP projects and
programs will be generated for the 10- and 20-year planning horizons.
Costs for pipelines, pump stations, and storage tanks will be developed for generating project specific
planning level (AACE International Class 10 Estimate) project cost opinions, presented as cost per linear
foot with multipliers. Develop project cost opinions for each improvement project. Update existing CIP
costs provided by City to present dollars. Coordinate with City staff to establish criteria for prioritizing and
scheduling improvements.
Subtask 9.2 – CIP Workshop
Prepare for and conduct a workshop to review the new CIP projects and coordinate prioritization with the
City’s current biennial CIP budget.
Subtask 9.3 – Develop Draft Chapter(s)
Develop draft chapter(s). The chapter(s) include a summary of the unit and project cost assumptions, the
list of new CIP projects and cost opinions, and a summary of the City’s current CIP including program
descriptions.
City Responsibilities
Review of draft chapter(s) and provide consolidated comments.
Attendance at CIP workshop.
Deliverables
Draft chapter(s) of the WSP in electronic format for City review.
CIP Workshop agenda and summary.
Assumptions
City to provide current CIP cost opinions and project descriptions. Cost opinions to be updated using
Engineering News-Record (ENR) historical indices.
Up to 30 CIP projects will be developed.
10- and 20-year prioritized CIP list to be included in Chapter 9. The City’s most recent biennial CIP
budget and the 2017 Water Comprehensive Plan prepared outside of this scope of work will serve as
the basis for the 10-year CIP, with up to 30 new projects or programs being added to incomplete
projects from the existing CIP based upon the results of the system analysis work for the WSP.
A virtual CIP Workshop of up to four hours duration for two Consor staff.
Item 2.2
Packet pg. 36/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 14
Comments provided by the City on the draft chapter will be addressed and incorporated into the WSP
draft prepared under Task 11.
Work completed under Task 9 shall be included in Chapter 9.
Task 10 – Financial Analysis
Objective
Task 10 financial analysis to be performed by sub-consultant, FCS.
Activities
Subtask 10.1 Project Initiation and Data Collection
FCS will provide a data request outlining information needed to complete the analysis, reviewing data
provided and working with the project team to resolve questions and obtain additional records as needed.
Subtask 10.1 includes the administrative efforts involved with project initiation and ongoing management.
Subtask 10.2 Financial Plan
This task includes the development of a forecast of revenue requirements for the City’s water utility over a
ten-year planning period. Key elements of this task include:
Operating Forecast. Initially based on the City’s budget, the forecast of operating revenues and
expenses will incorporate inflation and other cost increases as appropriate. The operating forecast will
also incorporate adjustments for anticipated changes in staffing and/or program activities.
Capital Funding Plan. FCS will develop a funding plan that supports the completion of the planned
capital projects through a mix of rate revenues, GFCs, developer contributions, existing reserves, and
debt (if needed).
Revenue Sufficiency Analysis. The revenue sufficiency analysis will evaluate the adequacy of the water
utility’s revenues in meeting its cash flow needs and applicable debt service coverage requirements,
developing a ten-year strategy of annual rate adjustments.
Subtask 10.3 Documentation
Subtask 10.3 consists of efforts related to preparing the financial chapter of the WSP:
Reviewing the water utility’s historical financial performance, summarizing noteworthy trends.
Discussing potential funding sources for the CIP.
Documenting the financial plan completed in Subtask 10.2.
Evaluating the affordability of the City’s current and proposed rates. For consistency with standards
historically established by the U.S. Environmental Protection Agency, FCS will compute sample
residential bills under the City's current and projected water and sewer rates as a percent of median
household income. Recognizing that median household income is of limited value in assessing the
impacts of utility rates on customers with income levels far below the area median, we will also
determine values for two alternative metrics that have been gaining traction in the industry as
providing a more meaningful basis for evaluating affordability:
Item 2.2
Packet pg. 37/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 15
o Hours at Minimum Wage (HM): This metric computes the average monthly bill for a home
using 50 gallons per capita per day (gpcd) in terms of the number of hours someone earning
the prevailing local minimum wage would need to work in order to pay it.
o Affordability Ratio at the 20th Income Percentile (AR20): This metric computes the average
monthly bill for a home using 50 gpcd as a percentage of the net disposable income that a
household in the 20th income percentile would have after paying for other essential costs
including housing, food, healthcare, home energy, and taxes.
Submit a draft financial chapter to the City for review, revising it to incorporate input received.
Subtask 10.4 Meetings and Public Process
FCS will attend up to three virtual review meetings with the project team and up to two onsite City Council
meetings to present study findings and recommendations.
City Responsibilities
Review of draft Chapter 10 and provide consolidated comments.
Deliverables
Draft Chapter 10 of the WSP in electronic format for City review.
Assumptions
Comments provided by the City on the draft chapter will be addressed and incorporated into the WSP
draft prepared under Task 11.
No rate study to be performed under this Scope of Services. Rate study performed under separate
contract with the City.
Task 11 – Compile and Finalize Water System Plan
Objective
Compile the draft WSP for City review and address City comments. Develop a revised draft WSP for DOH
review and address regulatory review comments. Provide the final signed WSP to the City.
Activities
Subtask 11.1 – Develop Executive Summary and Draft WSP
Develop responses to City review comments and develop updates to the WSP. Revise draft chapters
developed under prior chapters to address City comments and compile into an overall draft WSP.
Develop an Executive Summary summarizing each of the WSP chapters.
Compile and organize WSP Appendices. The City will prepare and provide Consor with the following
Appendices:
o Water Service Area Agreements
o Interlocal & Wholesale Water Agreements
Item 2.2
Packet pg. 38/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 16
o Water Rights Certifications and Documentation
o City policies and agreements
o SEPA checklist and DNS
o Emergency Response Plan
o Coliform Monitoring Plans
o Water Use Efficiency Program adoption resolution
o WSP Consistency Review Forms
o WSP public meeting minutes
o WSP approval resolution
o Cross Connection Control Plan and Water Quality Reports
o Water Cost of Service and Rate Study
o Customer Confidence Reports
o Water Quality Monitoring Plan
o Water System Asset Management Plan
Prepare WSP cover, TOC, list of figures, list of tables, list of appendices and list of acronyms and
abbreviations.
Develop a combined draft WSP for City review.
Subtask 11.2 – Prepare Draft WSP for Adjacent Agency Review
Develop responses to City review comments on the overall draft WSP and develop updates to the WSP.
Prepare draft WSP for initial submittal to adjacent agencies. Compile local government consistency
checklists in Appendix. Prepare draft WSP for regulatory review.
Subtask 11.3 – Develop Draft WSP for DOH and Address Comments
Submit the draft WSP to DOH for regulatory review. Address DOH review comments on the draft WSP and
develop a comment response form. Submit revised draft WSP to City for public review and comment.
Subtask 11.4 – Develop Final WSP
Prepare revised WSP that incorporates final City (staff and board) and public comments. Submit signed
WSP to DOH for approval. Submit final signed WSP including approval letter from DOH to the City for
adoption.
City Responsibilities
Review of Draft WSP and provide consolidated comments.
Prepare the SEPA checklist and complete the Determination of Non-Significance (DNS) process.
Deliverables
Draft compiled WSP for City review in electronic format.
Responses to City comments in electronic format.
Draft compiled WSP for DOH review in electronic format, first submittal.
Responses to DOH review comments in electronic format.
Item 2.2
Packet pg. 39/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 17
Draft WSP for DOH approval in electronic format.
Final WSP in electronic format.
Assumptions
The updated SEPA and DNS will be provided to Consor.
The City will facilitate the WSP Consistency Review process with interlocal agencies and provide the
Consistency Review forms to Consor.
City reviews of the combined WSP are limited to two total.
Review period for the first combined draft submittal by the City has been scheduled to take no more
than 20 working days.
There will be one round of review comments provided by DOH.
Review period for each draft WSP submittal to DOH has been scheduled to take up to 90 calendar days.
DOH to facilitate Department of Ecology review during this time.
Hard copies of draft and final WSP not included.
Task 12 – Management Reserve
Objective
Unanticipated services authorized under this task are at the City’s discretion. Consor will provide scope and
fee estimate for additional services when requested by the City and will commence work only when written
authorization is provided by the City.
Budget
The fee estimate for the project is provided as Exhibit B. Services will be performed on a time and expense
basis with a total not to exceed amount as shown on the Estimate.
Project Schedule
The preliminary project schedule is provided below. A more detailed project schedule will be developed
after Notice to Proceed is provided by the City. The WSP is anticipated to be substantively completed over
a period of approximately 16 months, however agency review may extend the project beyond that
timeframe. The effort is anticipated to begin in March 2026 upon receipt of Notice to Proceed (NTP). Consor
will make every effort to complete the work in a timely manner; however, Consor cannot be responsible
for factors beyond our control, nor by factors that could not reasonably have been foreseen at the time
this scope was executed.
Activity Estimated Completion
Notice to Proceed March 2026
Data Collection March – May 2026
System Analysis May – July 2026
Draft Chapter Development and Review May – December 2026
Item 2.2
Packet pg. 40/45
Consor • February 2026 • City of Edmonds
Update of Water System Plan • 18
Compile Draft WSP December 2026
Agency Reviews, WSP Revisions, and City Council Approval January – March 2027
Final WSP Submitted to DOH June 2027
Attachments
Exhibit B – Fee Estimate
Item 2.2
Packet pg. 41/45
WATER SYSTEM PLAN UPDATE
CITY OF EDMONDS
PROPOSED FEE ESTIMATE
LABOR CLASSIFICATION (HOURS)
Principal Engineer
VI
Professional
Engineer VIII
Professional
Engineer VII
Engineering
Designer IV
Engineering
Designer II Administrative II
Cost Estimator
III Technician IV
Project
Coordinator IV Hours Labor FCS
Subconsultant
Multiplier
% Markup
Subconsultant Total with
Markup Expenses CADD Units $18/hr GIS Units $10/hr Total
Task 1 - Project Management and Coordination
Task 1.1 - Progress Report and Invoices 10 16 16 32 74 15,221$ 1.1 -$ -$ -$ -$ 15,221$
Task 1.2 - Kick-Off Meeting 2 4 3 8 17 4,419$ 1.1 -$ -$ -$ 30$ 4,449$
Task 1.3 - Coordination with the Owner 32 32 8,817$ 1.1 -$ -$ -$ -$ 8,817$
Task 1.4 - Staff Management 32 32 8,817$ 1.1 -$ -$ -$ -$ 8,817$
Task 1.5 - Project Management Plan 1 2 8 11 2,683$ 1.1 -$ -$ -$ -$ 2,683$
Task 1.6 - Project Schedule 2 4 8 14 3,628$ 1.1 -$ -$ -$ -$ 3,628$
Task 1.7 - Risk Register 1 4 8 13 3,234$ 1.1 -$ -$ -$ -$ 3,234$
Task 1.8 - Quality Management Plan 1 2 4 7 1,814$ 1.1 -$ -$ -$ -$ 1,814$
Task 1.9 - Quality Management 80 8 4 2 94 35,197$ 1.1 -$ -$ -$ 40$ 35,237$
Task 1.10 - Coordination with DOH 10 10 20 4,928$ 1.1 -$ -$ -$ -$ 4,928$
Task 1 Subtotal 87 108 7 64 0 16 0 0 32 314 88,758$ -$ -$ -$ -$ 70$ 88,828$
Task 2 - Data Collection
Task 2.1 - Data Collection and Review 5 4 38 47 10,690$ 1.1 -$ -$ -$ 40$ 10,730$
Task 2 Subtotal 0 5 4 38 0 0 0 0 0 47 10,690$ -$ -$ -$ -$ 40$ 10,730$
Task 3 - Description of Water System
Task 3.1 - Develop Draft Chapter(s)4 24 4 2 34 7,413$ 1.1 -$ -$ -$ 40$ 7,453$
Task 3 Subtotal 0 4 0 24 4 2 0 0 0 34 7,413$ -$ -$ -$ -$ 40$ 7,453$
Task 4 - Basic Planning Data
Task 4.1 - Develop Water Use Characterization and Demand Projections 8 20 16 20 64 14,993$ 1.1 -$ -$ -$ 400$ 15,393$
Task 4.2 - Develop Draft Chapter(s)4 10 48 10 2 74 16,477$ 1.1 -$ -$ -$ 200$ 16,677$
Task 4 Subtotal 0 12 30 64 30 2 0 0 0 138 31,470$ -$ -$ -$ -$ 600$ 32,070$
Task 5 - System Analysis and Asset Management
Task 5.1 - Review Evaluation Criteria 2 4 6 1,420$ 1.1 -$ -$ -$ -$ 1,420$
Task 5.2 - System Inventory and Asset Management 6 72 12 90 19,722$ 1.1 -$ -$ -$ 120$ 19,842$
Task 5.3 - Water Supply, Storage, and Pumping Analysis 4 8 12 34 58 12,685$ 1.1 -$ -$ -$ 420$ 13,105$
Task 5.4 - Water Quality and Regulation 4 24 4 32 7,125$ 1.1 -$ -$ -$ 40$ 7,165$
Task 5.5 - Identification of Improvements 4 32 8 200 244 51,663$ 1.1 -$ -$ -$ 2,320$ 53,983$
Task 5.6 - System Analysis Workshop 10 10 14 34 8,219$ 1.1 -$ -$ -$ 240$ 8,459$
Task 5.7 - Develop Draft Chapter(s)4 8 44 16 2 32 106 23,214$ 1.1 -$ -$ 576$ 240$ 24,030$
Task 5 Subtotal 0 34 58 164 280 2 0 32 0 570 124,048$ -$ -$ -$ 576$ 3,380$ 128,004$
Task 6 - Water Use Efficiency Program
Task 6.1 - Water Use Efficiency Program 10 28 38 8,840$ 1.1 -$ -$ -$ -$ 8,840$
Task 6.2 - Develop Draft Chapter(s)4 20 2 26 5,737$ 1.1 -$ -$ -$ -$ 5,737$
Task 6 Subtotal 0 14 0 48 0 2 0 0 0 64 14,576$ -$ -$ -$ -$ -$ 14,576$
Task 7 - Operations and Maintenance Program
Task 7.1 - Develop Draft Chapter 7 8 84 2 94 20,746$ 1.1 -$ -$ -$ -$ 20,746$
Task 7 Subtotal 0 8 0 84 0 2 0 0 0 94 20,746$ -$ -$ -$ -$ -$ 20,746$
Task 8 - Design and Construction Standards
Task 8.1 - Develop Draft Chapter(s)8 24 2 34 7,708$ 1.1 -$ -$ -$ -$ 7,708$
Task 8 Subtotal 0 8 0 24 0 2 0 0 0 34 7,708$ -$ -$ -$ -$ -$ 7,708$
Task 9 - Capital Improvement Program
Task 9.1 - Development of CIP Project Costs 16 80 12 108 25,873$ 1.1 -$ -$ -$ -$ 25,873$
Task 9.2 - CIP Workshop 6 16 22 5,130$ 1.1 -$ -$ -$ -$ 5,130$
Task 9.3 - Develop Draft Chapter(s)6 28 2 36 8,026$ 1.1 -$ -$ -$ -$ 8,026$
Task 9 Subtotal 0 28 0 124 0 2 12 0 0 166 39,029$ -$ -$ -$ -$ -$ 39,029$
Task 10 - Financial Analysis
Task 10.1 - Project Initiation and Data Collection 0 -$ 2,990$ 1.1 3,289$ -$ -$ -$ 3,289$
Task 10.2 - Financial Plan 0 -$ 12,090$ 1.1 13,299$ -$ -$ -$ 13,299$
Task 10.3 - Documentation 4 20 24 5,448$ 8,250$ 1.1 9,075$ -$ -$ -$ 14,523$
Task 10.4 - Meetings and Public Process 0 -$ 12,340$ 1.1 13,574$ -$ -$ -$ 13,574$
Task 10 Subtotal 0 4 0 20 0 0 0 0 0 24 5,448$ 35,670$ 39,237$ -$ -$ -$ 44,685$
Task 11 - Compile and Finalize Water System Paln
Task 11.1 - Develop Executive Summary and Draft WSP 12 4 80 24 24 144 30,052$ 1.1 -$ -$ -$ 280$ 30,332$
Task 11.2 - Prepare Draft WSP for Adjacent Agency Review 4 16 2 22 4,867$ 1.1 -$ -$ -$ -$ 4,867$
Task 11.3 - Develop Draft WSP for DOH and Address Comments 45 140 8 4 197 45,013$ 1.1 -$ -$ -$ 80$ 45,093$
Task 11.4 - Develop Final WSP 16 40 24 80 16,562$ 1.1 -$ -$ -$ -$ 16,562$
Task 11 Subtotal 0 77 4 276 32 54 0 0 0 443 96,494$ -$ -$ -$ -$ 360$ 96,854$
Task 12 - Management Reserve
Task 12.1 - Management Reserve 0 -$ 1.1 -$ 45,000$ -$ -$ 45,000$
Task 12 Subtotal 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ 45,000$ -$ -$ 45,000$
TOTAL - ALL TASKS 87 302 103 930 346 84 12 32 32 1928 446,381$ 35,670$ 39,237$ 45,000$ 576$ 4,490$ 535,684$
Subconsultants
City of Edmonds
February 2026
https://us-partner-integrations.egnyte.com/msoffice/wopi/files/a6a33d4b-57ed-40a4-8c7f-4d40ea958e6b/WOPIServiceId_TP_EGNYTE_PLUS/WOPIUserId_-/WSP Fee Estimate Draft_Edmonds.xlsx
Consor
Water System Plan Update
Page 1
Attachment B
Item 2.2
Packet pg. 42/45
City Council Agenda Item 2.3
February 17, 2026 - Parks and Public Works (PPW) Committee
TITLE:Options for the Wayside Horn at Dayton St. Railroad Crossing (First
Reading)
DEPARTMENT:Engineering
PRESENTER:Mike De Lilla/Bertrand Hauss
NEEDED FROM COUNCIL:Action
RECOMMENDATION:I move to forward this item to a future council meeting for further
discussion.
BUDGET:
Total Dollar Amount:TBD ☐ Approved in Budget
Fund(s):TBD ☒ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
The Wayside Horn system consistently malfunctions at the Dayton St train crossing. Though the system
has been reset and inspected multiple times, a root cause for the failures has not been found. This item
addresses the options to resolve the issue.
CONTEXT, ANALYSIS, & ALTERNATIVES:
In 2019, Quiet Zone Technology (QZT) Wayside Horns were installed at the Main St and Dayton St at-
grade railroad crossings. With more than 60 daily train crossings from Sounder Commuter, Amtrak, and
BNSF freight trains, the installation was completed to reduce the train horn noise in the Downtown
Edmonds area.
Since the installation, the Main St crossing has been fully functional with no maintenance
issues. However, the system at the Dayton St crossing has ongoing maintenance issues, mainly during
heavy rain storms. During those times, the entire Wayside Horn system turns off for unknown reasons
and the flashing “X” on the horns stops flashing. Electrical contractors have inspected this system but
have not been able to find the exact cause for malfunction. Since the installation, our Public Works
crews have been called out 125 times to address service failures (approx. 21 times per year).
A new system shouldn’t encounter such conditions. The crews are using a lot of their time to reset the
system. Even though it only takes a couple of seconds to reset the system and have a fully functional
system again, they are taking a lot of their time to reach the crossing (especially when the service calls
are during the night-time hours / during non-working hours). The QZT manufacturer went out of
business in 2024.
The total expenditure for this project was approximately $387,000 for the design and construction
phases at both crossings. Due to the issues at the Dayton St. crossing, the City has the following options:
Item 2.3
Packet pg. 43/45
Remove the existing QZT system at the Dayton St crossing and replace with the Rio Grande
Technology system. The cost estimate for this replacement is estimated at approximately
$55,000 (Attachment 1)
Remove the existing Wayside Horn System at the Dayton St crossing and trains will need to blow
their horns again only when going across Dayton St only
Remove the existing Wayside Horn System at both crossings and trains will need to blow their
horns again when going across both crossings
Keep the existing system as is and continue to respond to service failure calls.
RECOMMENDATION:
I move to forward this item to a future council meeting for further discussion.
BUDGET IMPACTS:
The budget impact is to be determined as there is no funding is currently allocated to this project.
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment 1 – Estimate
Item 2.3
Packet pg. 44/45
Wayside Horn System replacement at Dayton St. Crossing
#Item Unit Cost Notes
1 Wayside Horn Replacement (from QZT to Rio Grande System)LS $45,600 Covers all material being replaced
2 Equipment Rental & PW Crews LS $3,500 Equipment rental (bucket trucks / man lift) + staff time
3 BNSF staff / permits LS $3,000 BNSF Flagging services (estimated at $1,250 per day) & BNSF permit
Subtotal $52,100
Unforeseen conditions (5%)$2,605
TOTAL Cost $55,000
1. Total duration of work: (2) days
2. QZT Beacons aren't been replaced / Horn Enclosure & Cabinets being replaced
Item 2.3
Packet pg. 45/45