2026-06-09 Council Packet
Edmonds City Council Agenda
June 09, 2026
Posted: 6/5/2026 1:08 PM Page 1
Agenda
Edmonds City Council
Regular Meeting
Council Chambers
250 5TH AVE NORTH, EDMONDS, WA 98020
ZOOM: HTTPS://ZOOM.US/J/95798484261 PHONE: +1 253 215 8782 MEETING ID: 957 9848 4261
JUNE 09, 2026, 6:00 PM
1. CALL TO ORDER / FLAG SALUTE
2. LAND ACKNOWLEDGMENT
We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish)
people and their successors the Tulalip Tribes, who since time immemorial have
hunted, fished, gathered, and taken care of these lands. We respect their sovereignty,
their right to self-determination, and we honor their sacred spiritual connection with
the land and water.
3. ROLL CALL
4. APPROVAL OF THE AGENDA
5. PRESENTATION
1. Juneteenth Proclamation Only One Reading Required – Mayor's Office (5 minutes)
2. 2026 FIFA World Cup Proclamation Only One Reading Required – Mayor's Office (5
minutes)
3. ERP Council Update First Reading – Information Services (30 minutes)
4. Urban Design Elements Update for Highway 99 Revitalization Project - Stage 3 First
Reading – Engineering (30 minutes)
5. City Attorney's Annual Report First Reading – City Council Office (30 minutes)
6. Mayor’s Finance Update – ()
6. AUDIENCE COMMENTS
This is an opportunity to comment regarding any matter not listed on the agenda
as closed record review or as a public hearing. Speakers are limited to three minutes.
Please state clearly your name and city of residence. If attending via Zoom, raise a
virtual hand to be recognized. If using a phone to dial in, press *9 to raise a hand.
When prompted, press *6 to unmute.
Edmonds City Council Agenda
June 09, 2026
Posted: 6/5/2026 1:08 PM Page 2
7. RECEIVED FOR FILING
8. APPROVAL OF THE CONSENT AGENDA
1. Approval of City Council Meeting Minutes Only One Reading Required
2. Approval of claim checks and wire payment. Only One Reading Required
3. Approval of payroll and benefit checks, direct deposit and wire payments. Only One
Reading Required
9. COUNCIL BUSINESS
1. Approval to Terminate Flock Safety/Edmonds PD Agreement (Only One Reading Required)
First Reading – Police Services (10 minutes)
2. Resolution to Declare an Emergency and Waive Competitive Bidding Requirements Only
One Reading Required – Public Works and Utilities (20 minutes)
10. EXECUTIVE SESSION per RCW 42.30.110(1)(i) Litigation or Potential Litigation
11. RECONVENE IN OPEN SESSION
12. COUNCIL COMMENTS
13. MAYOR'S COMMENTS
ADJOURNMENT
For disability accommodations, materials in alternate formats, accessibility information, or language interpretation/ translation needs, please
contact the City Clerk at 425-775-2525 at your earliest opportunity. Providing at least 72-hour notice will help ensure availability.
City Council Agenda Item 5.1
June 9, 2026 - Regular Meeting
TITLE:Juneteenth Proclamation (Only One Reading Required)
DEPARTMENT:Mayor's Office
PRESENTER:Mayor Rosen
NEEDED FROM COUNCIL:Informational
RECOMMENDATION:Mayor Rosen will read the Juneteenth Proclamation
BUDGET:
Total Dollar Amount:N/A ☐ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
Juneteenth commemorates the day on June 19, 1865, when African slaves in Texas were told by Major
General Gordon Granger that their 246 years of slavery had ended. It is the oldest known celebration
commemorating the ending of slavery in the United States.
To honor the history of African-American and Black people, their heritage, culture, achievements, and
contributions, the City of Edmonds recognizes June 19 as Juneteenth Independence Day.
Receiving the proclamation will be Donnie Griffin, President and Founder of Lift Every Voice Legacy
(LEVL), and Dr. Steve Woodard, Board of Directors of LEVL and Mayor of Mountlake Terrace.
CONTEXT, ANALYSIS, & ALTERNATIVES:
N/A
RECOMMENDATION:
Mayor Rosen will read the Juneteenth Proclamation
BUDGET IMPACTS:
N/A
ITEM HISTORY:
N/A
ADDITIONAL INFORMATION:
ATTACHMENTS:
Juneteenth Proclamation 2026
Item 5.1
Packet pg. 3/133
Item 5.1
Packet pg. 4/133
City Council Agenda Item 5.2
June 9, 2026 - Regular Meeting
TITLE:2026 FIFA World Cup Proclamation (Only One Reading Required)
DEPARTMENT:Mayor's Office
PRESENTER:Mayor Rosen
NEEDED FROM COUNCIL:Informational
RECOMMENDATION:Mayor Rosen will read the 2026 FIFA World Cup Proclamation
BUDGET:
Total Dollar Amount:N/A ☐ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
N/A
CONTEXT, ANALYSIS, & ALTERNATIVES:
N/A
RECOMMENDATION:
Mayor Rosen will read the 2026 FIFA World Cup Proclamation
BUDGET IMPACTS:
N/A
ITEM HISTORY:
N/A
ADDITIONAL INFORMATION:
ATTACHMENTS:
2026 FIFA World Cup Proclamation
Item 5.2
Packet pg. 5/133
Item 5.2
Packet pg. 6/133
City Council Agenda Item 5.3
June 9, 2026 - Regular Meeting
TITLE:ERP Council Update (First Reading)
DEPARTMENT:Information Services
PRESENTER:Brian Tuley
NEEDED FROM COUNCIL:Informational
RECOMMENDATION:this informational presentation has no recomendations at this time
BUDGET:
Total Dollar Amount:0 ☐ Approved in Budget
Fund(s):512 ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
Quarterly report on ERP implementation presented by Information Services.
This includes presentation on the potential Open Finance portal.
CONTEXT, ANALYSIS, & ALTERNATIVES:
Tyler Technologies ERP system is the replaced for the cities Eden accounting system. The city is 15
months into the migration.
RECOMMENDATION:
this informational presentation has no recomendations at this time
BUDGET IMPACTS:
This has no budget impact and is informational only. The project itself is on time and on budget.
ITEM HISTORY:
Council has been briefed on this project regularly.
ADDITIONAL INFORMATION:
ATTACHMENTS:
The attached PDF will be presented during this session.
Item 5.3
Packet pg. 7/133
Q2 2026 ERP Update
6/9/2026Brian Tuley –Information Services Manager
Information Services
Item 5.3
Packet pg. 8/133
Phase 1: Accounting System
Start date 1/31/2025 Planned live date: 1/5/2026
Includes
• GL / AP / AR / Budgeting / Inv / Contracts
Phase 2: Human Resources
Start date 1/27/2026 Planned live date: 1/5/2027
Includes:
• HR / Employee self serve / AR / Budgeting / Inv / Contracts
Phase 3: Utility Billing
• dates tbd.
Item 5.3
Packet pg. 9/133
FIS Implementation status
•GL/AP/AR running.
•Outstanding training on year end processes
HRIS implementation status
•Employees are loaded from legacy to ERP
•1 – 4 sessions per week with Tyler
implementation staff
•Tyler team will be on site 6/22-6/25. The goal of
this meeting will be to run a “mini-payroll”
process to identify issues.
Item 5.3
Packet pg. 10/133
Item 5.3
Packet pg. 11/133
Item 5.3
Packet pg. 12/133
Item 5.3
Packet pg. 13/133
Big picture Costs – where are we?
Item 5.3
Packet pg. 14/133
THANK YOU
Item 5.3
Packet pg. 15/133
City Council Agenda Item 5.4
June 9, 2026 - Regular Meeting
TITLE:Urban Design Elements Update for Highway 99 Revitalization Project -
Stage 3 (First Reading)
DEPARTMENT:Engineering
PRESENTER:Bertrand Hauss/Mike De Lilla
NEEDED FROM COUNCIL:Input
RECOMMENDATION:Receive presentation and provide feedback on selected
concept/locations for Urban Design Elements for Highway 99
Revitalization – Stage 3 Project.
BUDGET:
Total Dollar Amount:N/A ☐ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
Update on the Urban Design Elements for the Highway 99 Revitalization Project – Stage 3.
CONTEXT, ANALYSIS, & ALTERNATIVES:
The goal of the Highway 99 Revitalization project is to extend the successful transformation of Highway
99 in Shoreline through Edmonds from 244th St SW to 210th St SW. Due to the high cost of completing
all the other proposed improvements along the corridor, the 2.25 mile stretch was divided into 7
segments. The scope of the Stage 3 segment, from 244th St SW to 238th St SW, includes capacity
improvements at 238th St SW with the addition of a second left turn lane for the northbound
movement. It also includes a planter strip, bike lane, new sidewalk, new street and pedestrian lighting
on both sides of Hwy 99, an overlay, and the completion of various utility improvements (including
conversion of overhead utilities to underground). Urban Design Elements additions to the project could
include signage, artistic elements, landscaping, and hardscape components.
An Open House was held on April 23, 2026 to discuss the key project elements – Complete Streets,
Capacity, utility improvements – and Urban Design Elements. Different sections of the segment were
considered for the addition of urban design elements (based on available space, visibility, context,
property ownership, and grades) and different concepts were considered. A recent survey, closed on
May 14, 2026, asked the public for their preferred concept (“pins” vs “panorama’) and preferred
locations. 62% of respondents preferred the “pins” concept and located at Hwy 99 @ 238th St SW on
the NE, NW, and SW corners. Additional comments from the public included the request for a more
varied color scheme, the incorporation of more native planting, and consideration of future
maintenance.
The next steps include carrying this preferred “pins” concept to final design. The stakeholder group will
continue their involvement in this portion of the project. If any of the Urban Design Elements are
proposed within private property, the necessary ROW take would be added to the ROW Acquisition
Item 5.4
Packet pg. 16/133
documents for specific properties. The ROW phase is currently scheduled to begin in Fall 2026, with final
design scheduled for completion in 2028.
RECOMMENDATION:
Receive presentation and provide feedback on selected concept/locations for Urban Design Elements
for Highway 99 Revitalization – Stage 3 Project.
BUDGET IMPACTS:
N/A
ITEM HISTORY:
N/A
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment 1 – Presentation
Item 5.4
Packet pg. 17/133
Item 5.4
Packet pg. 18/133
Item 5.4
Packet pg. 19/133
Item 5.4
Packet pg. 20/133
Item 5.4
Packet pg. 21/133
Item 5.4
Packet pg. 22/133
Item 5.4
Packet pg. 23/133
Item 5.4
Packet pg. 24/133
Item 5.4
Packet pg. 25/133
Item 5.4
Packet pg. 26/133
Item 5.4
Packet pg. 27/133
Item 5.4
Packet pg. 28/133
Item 5.4
Packet pg. 29/133
City Council Agenda Item 5.5
June 9, 2026 - Regular Meeting
TITLE:City Attorney's Annual Report (First Reading)
DEPARTMENT:City Council Office
PRESENTER:Jeff Taraday
NEEDED FROM COUNCIL:Informational
RECOMMENDATION:No city council action required other than questions
any councilmembers may have.
BUDGET:
Total Dollar Amount:0 ☒ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
Each year the City Attorney provides an annual report to the City Council. This presentation will include
years 2024 and 2025.
CONTEXT, ANALYSIS, & ALTERNATIVES:
Lighthouse Law Group PLLC (“Lighthouse”) serves as the city attorney for the City of Edmonds. The
members of the city attorney team are the following seven members of Lighthouse (Jeff Taraday, Sharon
Cates, Patricia Taraday, Beth Ford, Tom Brubaker, Dan Lloyd, and Angela Tinker) and Mike Bradley, who
works under the Lighthouse contract in an Of Counsel capacity.
RECOMMENDATION:
No city council action required other than questions any councilmembers may have.
BUDGET IMPACTS:
This is an annual, required report. City Attorney rate is $395 / hour.
ITEM HISTORY:
Last report to council was on June 25, 2024 for year 2023.
This year’s report will include both years - 2024 and 2025.
ADDITIONAL INFORMATION:
ATTACHMENTS:
City Attorney Annual Report for 2024 and 2025
Item 5.5
Packet pg. 30/133
CITY ATTORNEY ANNUAL REPORT
2024 & 2025 edition
June 9, 2026
Item 5.5
Packet pg. 31/133
The City Attorney Team
Sharon PatriciaJeff Beth
Item 5.5
Packet pg. 32/133
The City Attorney Team
Tom Angela Dan Mike*
Item 5.5
Packet pg. 33/133
Hours by Attorney
January 1, 2024 through December 31, 2024
Attorney Edmonds hours
Angela 715
Beth 263
Jeff 894
Mike 40
Patricia 141
Sharon 709
Tom 4
Item 5.5
Packet pg. 34/133
Hours by Attorney
January 1, 2025 through December 31, 2025
Attorney Edmonds hours
Angela 572
Beth 251
Dan 18
Jeff 866
Mike 5
Patricia 218
Sharon 598
Tom 1
Item 5.5
Packet pg. 35/133
2024 & 2025 Top 5 matters
Angela
5. PW - telecommunications - wireless facilities permitting
and franchising (59 hours)
4. PW - sewer and wastewater capital projects (65 hours)
3. Mayor - misc advice and projects (70 hours)
2. PW - telecommunications - leases (125 hours)
1. PW - code rewrite (510 hours)
Item 5.5
Packet pg. 36/133
2024 & 2025 Top 5 matters
Beth
5. Police - misc advice and projects (28 hours)
4. AdminServ - public records production (28 hours)
3. AdminServ - public records R001793 (55 hours)
2. Police - public records advising (71 hours)
1. Litigation - Nathan Rimmer (190 hours)
Item 5.5
Packet pg. 37/133
2024 & 2025 Top 5 matters
Jeff
5. Mayor - misc advice and projects (109 hours)
4. Council - misc advice and projects (113 hours )
3. Litigation - Nathan Rimmer (142 hours)
2. South County Fire (173 hours)
1. Council - attendance at council meetings (331 hours)
Item 5.5
Packet pg. 38/133
2024 & 2025 Top 5 matters
Patricia
5. CSEDCS - misc advice and projects (17 hours)
4. Mayor - misc advice and projects (26 hours)
3. AdminServ - public records production (47 hours)
2. Police - public records advising (61 hours)
1. AdminServ - public records advising (142 hours)
Item 5.5
Packet pg. 39/133
2024 & 2025 Top 5 matters
Sharon
5. Mayor - misc advice and projects (96 hours)
4. HR - labor bargaining (98 hours)
3. HR - misc advice and projects (101 hours)
2. Parks - contracting, bidding, and acquisition (non-capital)
(137 hours)
1. PW - contracting, bidding, and acquisition (non-capital)
(275 hours)
Item 5.5
Packet pg. 40/133
2024 & 2025 Top 15 matters overall
15. Council - agenda planning and preparation for council
meetings (111 hours )
14. PW - utilities - sewer and wastewater capital projects
(120 hours)
13. Bernoft SEPA appeal (stormwater utility)(126 hours)
12. PW - telecommunications - leases (135 hours)
11. Police - public records advising (139 hours)
Item 5.5
Packet pg. 41/133
2024 & 2025 Top 10 matters overall
10. Parks - contracting, bidding, and acquisition (non-
capital) (140 hours)
9. HR - misc advice and projects (147 hours)
8. South County Fire (179 hours)
7. AdminServ - public records advising (180 hours)
6. Council - misc advice and projects (200 hours)
Item 5.5
Packet pg. 42/133
2024 & 2025 Top 5 matters overall
5. PW - contracting, bidding, and acquisition (non-capital)
(275 hours)
4. Mayor - misc advice and projects (301 hours)
3. Litigation - Nathan Rimmer (332 hours)
2. Council - attendance at council meetings (352 hours)
1. PW - code rewrite (602 hours)
Item 5.5
Packet pg. 43/133
City Attorney Hours Billed Trend
2022 through 2025
Year Edmonds Hours
2022 (last year of flat fee)3508
2023 2644
2024 2766
2025 2529
Item 5.5
Packet pg. 44/133
City Attorney Dollars Billed Trend
2022 through 2025
Year Dollars Billed
2022 (flat fee)$647,436
2023 $739,741
2024 $829,638
2025 $807,799
Item 5.5
Packet pg. 45/133
Legal Department Costs
January 1, 2024 through December 31, 2024
•2024 effective hourly rate:
•$829,638 billed dollars divided by
•2766 billable hours equals
–Effective hourly rate of $300 / hour
Item 5.5
Packet pg. 46/133
Legal Department Costs
January 1, 2025 through December 31, 2025
•2025 effective hourly rate:
•$807,799 billed dollars divided by
•2529 billable hours equals
–Effective hourly rate of $319 / hour
Item 5.5
Packet pg. 47/133
Stability of Lighthouse Team
Attorney Team Member Since
Jeff Taraday 2011
Sharon Cates 2011
Patricia Taraday 2011
Mike Bradley 2011
Beth Ford 2012
Tom Brubaker 2018
Angela Tinker 2019
Dan Lloyd 2025
Item 5.5
Packet pg. 48/133
Coverage
Claims arising from alleged:
•Employment related action, e.g. retaliation and harassment
•Police excessive force
•Land use damage
•Auto liability
•Defective street or sidewalk
•Sewer obstruction
•Premises liability
•Other negligence
Item 5.5
Packet pg. 49/133
Bond Counsel
City Prosecutor
Big Picture
Item 5.5
Packet pg. 50/133
Who is the client?
RPC 1.13(a) A lawyer employed
or retained by an organization
represents the organization acting
through its duly authorized
constituents.
Item 5.5
Packet pg. 51/133
The Attorney – Client Relationship
Attorney Organizational
Client
Duly Authorized
Constituents
Item 5.5
Packet pg. 52/133
City
Council
•Individual
Councilmembers
•Boards &
Commissions
Mayor •Directors
•Staff
Judge
Duly Authorized Constituents?
Item 5.5
Packet pg. 53/133
City Council
Mayor
Judge
What about your constituents, the residents?
Residents
Item 5.5
Packet pg. 54/133
Why no direct interaction with
residents?
RPC 1.6(a):
A lawyer shall not reveal information
relating to the representation of a client
unless the client gives informed consent,
the disclosure is impliedly authorized in
order to carry out the representation or
the disclosure is permitted by paragraph
(b).
Item 5.5
Packet pg. 55/133
So if councilmembers aren’t clients,
are your communications still
confidential?
RPC 1.13, comment 2: When one of the
constituents of an organizational client
communicates with the organization's
lawyer in that person's organizational
capacity, the communication is protected
by Rule 1.6.
Item 5.5
Packet pg. 56/133
Confidentiality within the city
… This does not mean, however, that constituents of
an organizational client are the clients of the lawyer.
The lawyer may not disclose to such constituents
information relating to the representation except for
disclosures explicitly or impliedly authorized by the
organizational client in order to carry out the
representation or as otherwise permitted by Rule 1.6.
Item 5.5
Packet pg. 57/133
Questions?
Item 5.5
Packet pg. 58/133
7
7
6
City Council Agenda Item 8.1
June 9, 2026 - Regular Meeting
TITLE:Approval of City Council Meeting Minutes (Only One Reading
Required)
DEPARTMENT:City Clerk's Office
PRESENTER:Luke Lonie, City Clerk
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Approve the minutes of the June 2, 2026 City Council Regular
Meeting.
BUDGET:
Total Dollar Amount:N/A ☐ Approved in Budget
Fund(s):N/A ☐ Budget Reallocation Required
☒ No Budget Impact
PROBLEM/ISSUE STATEMENT:
N/A
CONTEXT, ANALYSIS, & ALTERNATIVES:
N/A
RECOMMENDATION:
Approve the minutes of the June 2, 2026 City Council Regular Meeting.
BUDGET IMPACTS:
N/A
ADDITIONAL INFORMATION:
ATTACHMENTS:
1. 2026-06-02 Council Meeting Minutes Draft
Item 8.1
Packet pg. 59/133
Edmonds City Council Minutes
Regular Meeting
June 02, 2026
Page 1
Edmonds City Council
Regular Meeting
Action Minutes
June 02, 2026
ELECTED OFFICIALS PRESENT
Mike Rosen, Mayor
Michelle Dotsch, Council President
Chris Eck, Councilmember
Will Chen, Councilmember
Erika Barnett, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Jenna Nand, Councilmember
STAFF PRESENT
Mike Clugston, Planning & Development
Director
Mike DeLilla, City Engineer
Bertrand Hauss, Transportation
Engineer
Jeff Taraday, City Attorney
Luke Lonie, City Clerk
1.CALL TO ORDER / FLAG SALUTE
The Edmonds City Council meeting was called to order at 6:00pm by Mayor Rosen in
the Council Chambers, 250 5th Avenue North, Edmonds, and virtually. The meeting
was opened with the flag salute.
2.LAND ACKNOWLEDGMENT
Council President Dotsch read the City Council Land Acknowledgment.
3.ROLL CALL
4.APPROVAL OF THE AGENDA
COUNCILMEMBER CHEN MOVED APPROVAL OF THE AGENDA. MOTION CARRIED
UNANIMOUSLY.
5.PRESENTATION
1.Proclamation for Edmonds Serves Only One Reading Required – Mayor's Office (5
minutes)
Mayor Rosen acknowledged the designation of the City of Edmonds’ as the first
community of service.
2.Mayor’s Finance Update – Mayor’s Office (5 minutes)
Item 8.1
Packet pg. 60/133
Edmonds City Council Minutes
Regular Meeting
June 02, 2026
Page 2
Mayor Rosen reviewed some of the topics discussed at the City’s May 30th Budget
Retreat.
6.AUDIENCE COMMENTS
The following community members provided audience comment:
1. Elizabeth Seebacher – Expressed concern with noise pollution in Edmonds.
2. Chongwen Cong – Expressed concern with unfair treatment regarding code
enforcement.
3. Yuxia Miao – Expressed concern with unfair treatment regarding code enforcement.
4. Jim Oganowski – Expressed concern that Council has not placed discussion of the
various city funds on an agenda.
5. Ken Reidy – Provided input on the Transportation Improvement Program.
7.RECEIVED FOR FILING
1.2025 Transportation Impact Fee Report Only One Reading Required
2.PW Q1 Capital Projects Report Only One Reading Required
8.APPROVAL OF THE CONSENT AGENDA
COUNCILMEMBER ECK MOVED TO APPROVE THE CONSENT AGENDA. MOTION
CARRIED UNANIMOUSLY. The agenda items approved are as follows:
1.Approval of City Council Meeting Minutes Only One Reading Required
2.Approval of claim checks and wire payment. Only One Reading Required
9.COUNCIL BUSINESS
1.Family Burial Grounds (HB 2239) Third Reading – Planning and Development Services
Mike Clugston, Planning & Development Director, provided a background of
House Bill 2239.
COUNCILMEMBER PAINE MOVED TO SET A REQUIRED PUBLIC HEARING FOR
JUNE 23RD, AND TO ADOPT THE INTERIM ORDINANCE AS IN ATTACHMENT 4
AND ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN
INTERIM REGULATION TO PROHIBIT FAMILY BURIAL GROUNDS WITHIN THE CITY
ON A TEMPORARY BASIS.
THE MOTION CARRIED UNANIMOUSLY.
2.Adoption of the 2027-2032 6-year Transportation Improvement Program (TIP) Second
Item 8.1
Packet pg. 61/133
Edmonds City Council Minutes
Regular Meeting
June 02, 2026
Page 3
Reading – Engineering
COUNCILMEMBER CHEN MOVED TO ADOPT A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING AND
ADOPTING THE 2027-2032 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
AND DIRECTING FILING OF THE ADOPTED PROGRAM WITH THE WASHINGTON
STATE DEPARTMENT OF TRANSPORTATION.
COUNCILMEMBER OLSON MOVED TO AMEND THE MOTION TO ADD THE
IMPROVEMENT OF PEDESTRIAN SAFETY CROSSING AT 100TH AVE. W AT
FIRDALE VILLAGE TO THE 2027 TRANSPORTATION IMPROVEMENT
PROGRAM.
THE AMENDMENT FAILED UNANIMOUSLY.
COUNCIL PRESIDENT DOTSCH MOVED TO AMEND THE TRANSPORTATION
IMPROVEMENT PROGRAM TO CHANGE THE PRIORITY LEVEL OF PROJECT
NAME NUMBER 22: BIKE LANES ALONG MAIN ST FROM FERRY TERMINAL TO
6TH AVE FROM HIGH TO LOW.
COUNCILMEMBER NAND CALLED THE QUESTION.
THE MOTION CARRIED UNANIMOUSLY.
THE AMENDMENT FAILED WITH COUNCILMEMBERS BARNETT, DOTSCH, AND
OLSON IN SUPPORT.
THE MAIN MOTION CARRIED UNANIMOUSLY.
10.COUNCIL COMMENTS
Councilmembers commented on various topics.
11.MAYOR'S COMMENTS
ADJOURNMENT
The meeting was adjourned at 7:34 pm.
Luke Lonie, City Clerk
Item 8.1
Packet pg. 62/133
City Council Agenda Item 8.2
June 9, 2026 - Regular Meeting
TITLE:Approval of claim checks and wire payment. (Only One Reading
Required)
DEPARTMENT:Finance
PRESENTER:Richard Gould
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Approval of claim checks and wire payment.
BUDGET:
Total Dollar Amount:$465,472.00 ☒ Approved in Budget
Fund(s):various ☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
Approval of claim checks #282276 – #282345 dated June 3, 2026 for $463,800.13 and wire payment of
$1,671.87.
CONTEXT, ANALYSIS, & ALTERNATIVES:
The Council President shall be designated as the auditing committee for the city council. The council
president shall review the documentation supporting claims paid and review for approval by the city
council at its next regular public meeting all checks or warrants issued in payment of any claim, demand
or voucher. A list of each claim, demand or voucher approved and each check or warrant issued
indicating the check or warrant number, the amount paid and the vendor or payee shall be filed in the
city council office for review by individual councilmembers prior to each regularly scheduled public
meeting.
RECOMMENDATION:
Approval of claim checks and wire payment.
BUDGET IMPACTS:
$465,472.00
ITEM HISTORY:
N/A
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment #1 – Claim checks dated June 3, 2026
Item 8.2
Packet pg. 63/133
Item 8.2
Packet pg. 64/133
Item 8.2
Packet pg. 65/133
Item 8.2
Packet pg. 66/133
Item 8.2
Packet pg. 67/133
Item 8.2
Packet pg. 68/133
Item 8.2
Packet pg. 69/133
Item 8.2
Packet pg. 70/133
Item 8.2
Packet pg. 71/133
Item 8.2
Packet pg. 72/133
Item 8.2
Packet pg. 73/133
Item 8.2
Packet pg. 74/133
Item 8.2
Packet pg. 75/133
City Council Agenda Item 8.3
June 9, 2026 - Regular Meeting
TITLE:Approval of payroll and benefit checks, direct deposit and wire
payments. (Only One Reading Required)
DEPARTMENT:Finance
PRESENTER:Richard Gould
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Approval of payroll and benefit checks, direct deposit and wire
payments.
BUDGET:
Total Dollar Amount:1,517,579.25 ☒ Approved in Budget
Fund(s):Various ☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of payments.
CONTEXT, ANALYSIS, & ALTERNATIVES:
Approval of payroll checks #66443 and #66444 dated June 5, 2026 for $1,616.54, direct deposit for
$827,646.89, benefit checks #66445 through #66450 and wire payments of $688,315.82 for the pay
period of May 16, 2026 through May 31, 2026.
RECOMMENDATION:
Approval of payroll and benefit checks, direct deposit and wire payments.
BUDGET IMPACTS:
$1,517,579.25
ITEM HISTORY:
N/A
ADDITIONAL INFORMATION:
ATTACHMENTS:
Attachment #1 – 05-16-2026 to 05-31-2026 Payroll Earnings Summary Report
Attachment #2 – 05-16-2026 to 05-31-2026 Benefit Summary Report
Item 8.3
Packet pg. 76/133
Benefit Checks Summary Report
City of Edmonds
Pay Period: 1,206 - 05/16/2026 to 05/31/2026
Bank: usbank - US Bank
Direct DepositCheck AmtNamePayee #DateCheck #
66445 06/05/2026 bpas BPAS 8,010.66 0.00
66446 06/05/2026 icma MISSIONSQUARE PLAN SERVICES 6,515.63 0.00
66447 06/05/2026 flex NAVIA BENEFIT SOLUTIONS 7,620.63 0.00
66448 06/05/2026 tx TEXAS CHILD SUPPORT SDU 634.50 0.00
66449 06/05/2026 rwt WASHINGTON TEAMSTERS 189.70 0.00
66450 06/05/2026 afscme WSCCCE, AFSCME AFL-CIO 3,035.68 0.00
26,006.80 0.00
Bank: wire - US BANK
Direct DepositCheck AmtNamePayee #DateCheck #
4013 06/05/2026 pens DEPT OF RETIREMENT SYSTEMS 292,223.96 0.00
4015 06/05/2026 aflac AFLAC 3,011.25 0.00
4018 06/05/2026 wadc WASHINGTON STATE TREASURER 44,437.06 0.00
4019 06/05/2026 us US BANK 163,046.73 0.00
4020 06/05/2026 mebt WTRISC FBO #N3177B1 150,462.21 0.00
4021 06/05/2026 pb NATIONWIDE RETIREMENT SOLUTION 8,347.81 0.00
4022 06/05/2026 oe OFFICE OF SUPPORT ENFORCEMENT 780.00 0.00
662,309.02 0.00
688,315.82 0.00Grand Totals:
Page 1 of 16/4/2026
Item 8.3
Packet pg. 77/133
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,206 (05/16/2026 to 05/31/2026)
Hours AmountHour Type Hour Class Description
NO PAY LEAVEABSENT111 1.25 0.00
SICK LEAVE - L & ISICK120 55.00 2,794.38
SICK LEAVESICK121 484.75 29,180.81
VACATIONVACATION122 1,142.85 74,042.06
HOLIDAY HOURSHOLIDAY123 267.00 16,546.85
FLOATER HOLIDAYHOLIDAY124 59.20 2,928.02
COMPENSATORY TIMECOMP HOURS125 133.00 7,658.89
Holiday Bank WWTPHOLIDAY128 120.00 6,375.92
BEREAVEMENTBEREAVEMENT141 42.00 2,584.63
Kelly Day UsedREGULAR HOURS150 150.50 11,799.71
COMPTIME AUTO PAYCOMP HOURS155 67.75 4,914.63
SICK LEAVE PAYOFFSICK157 14.25 984.59
VACATION PAYOFFVACATION158 6.60 456.02
MANAGEMENT LEAVEVACATION160 79.50 7,477.32
COUNCIL BASE PAYREGULAR HOURS170 700.00 12,294.24
COUNCIL PRESIDENTS PAYREGULAR HOURS174 0.00 351.26
COUNCIL PAY FOR NO MEDICALREGULAR HOURS175 0.00 5,465.06
REGULAR HOURSREGULAR HOURS190 13,760.25 841,335.06
FIRE PENSION PAYMENTSREGULAR HOURS191 2.00 2,542.91
LIGHT DUTYREGULAR HOURS196 34.00 2,181.93
OVERTIME .5OVERTIME HOURS205 10.00 241.73
OVERTIME-STRAIGHTOVERTIME HOURS210 133.50 9,079.27
WATER WATCH STANDBYOVERTIME HOURS215 48.00 3,649.88
STANDBY TREATMENT PLANTMISCELLANEOUS216 18.00 2,736.62
OVERTIME 1.5OVERTIME HOURS220 449.00 47,667.44
OVERTIME-DOUBLEOVERTIME HOURS225 22.75 2,429.98
MISC PAYMISCELLANEOUS400 0.00 154.35
WORKING OUT OF CLASSMISCELLANEOUS410 0.00 1,820.08
SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 1,995.56
RETROACTIVE PAYRETROACTIVE PAY600 0.00 21.14
ACCRUED COMP 1.0COMP HOURS602 70.50 0.00
ACCRUED COMP TIME 1.5COMP HOURS604 121.00 0.00
Commander Standy AccrualCOMP HOURS609 5.00 0.00
BOOT ALLOWANCEMISCELLANEOUS902 0.00 182.66
06/04/2026 Page 1 of 3
Item 8.3
Packet pg. 78/133
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,206 (05/16/2026 to 05/31/2026)
Hours AmountHour Type Hour Class Description
ACCREDITATION PAYMISCELLANEOUSacc 0.00 202.79
ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 234.62
Ancilary Duty PayREGULAR HOURSanc 0.00 234.02
Ancilary Duty PayREGULAR HOURSanc2 0.00 1,619.83
Ancilary Duty PayREGULAR HOURSanc3 0.00 1,419.50
BOC II CertificationMISCELLANEOUSboc 0.00 125.70
TRAINING CORPORALMISCELLANEOUScpl 0.00 241.76
CERTIFICATION III PAYMISCELLANEOUScrt 0.00 125.70
Detective 4%MISCELLANEOUSdet4 0.00 1,145.74
EDUCATION PAY 2%EDUCATION PAYed1 0.00 856.72
EDUCATION PAY 4%EDUCATION PAYed2 0.00 737.30
EDUCATION PAY 6%EDUCATION PAYed3 0.00 11,632.94
FAMILY MEDICAL/NON PAIDABSENTfmla 80.00 0.00
Family Medical Leave HolidayHOLIDAYfmlb 18.00 897.91
FAMILY MEDICAL/SICKSICKfmls 148.00 9,920.88
Family Medical Leave VacationVACATIONfmlv 27.00 3,179.09
HOLIDAYHOLIDAYhol 1,201.20 73,835.52
K-9 AssignmentMISCELLANEOUSk9 0.00 253.84
LANGUAGE PAYMISCELLANEOUSlan 0.00 950.00
LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,232.65
LONGEVITY PAY 2.5%LONGEVITYlg11 0.00 957.68
Longevity 9%LONGEVITYlg12 0.00 2,696.50
Longevity 7%LONGEVITYlg13 0.00 1,765.52
Longevity 5%LONGEVITYlg14 0.00 2,094.44
Longevity 1.5%LONGEVITYlg16 0.00 63.43
LONGEVITY 6%LONGEVITY PAYlg3 0.00 571.44
Longevity 1%LONGEVITYlg4 0.00 1,052.16
Longevity 3%LONGEVITYlg5 0.00 3,950.01
Longevity 1.5%LONGEVITYlg7 0.00 946.65
Paid Family Medical LeaveABSENTpfml 8.00 0.00
Paid Family Medical Unpaid/SupABSENTpfmp 353.25 0.00
Paid FAMILY MEDICAL/SICKSICKpfms 48.75 2,651.88
Paid Family Medical VacationVACATIONpfmv 42.00 2,771.91
PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 3,486.47
06/04/2026 Page 2 of 3
Item 8.3
Packet pg. 79/133
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,206 (05/16/2026 to 05/31/2026)
Hours AmountHour Type Hour Class Description
PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof 0.00 262.70
Special Ops SergeantMISCELLANEOUSsop 0.00 262.70
PSET SergeantMISCELLANEOUSstr 0.00 262.70
SWAT/NegotiatorsMISCELLANEOUSswat 0.00 441.52
Traffic Officer - CarMISCELLANEOUStraf 0.00 662.28
Vacation exceptionVACATIONvex 1.00 78.18
Total Net Pay:$829,263.43
$1,235,717.68 19,924.85
06/04/2026 Page 3 of 3
Item 8.3
Packet pg. 80/133
City Council Agenda Item 9.1
June 9, 2026 - Regular Meeting
TITLE:Approval to Terminate Flock Safety/Edmonds PD Agreement (Only
One Reading Required) (First Reading)
DEPARTMENT:Police Services
PRESENTER:Chief Loi Dawkins
NEEDED FROM COUNCIL:Action
RECOMMENDATION:Motion to authorize the mayor to terminate the agreement with Flock.
BUDGET:
Total Dollar Amount:0.00 ☒ Approved in Budget
Fund(s):General Fund ☐ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
On May 26, 2026 Mayor Rosen and Chief Dawkins sent a letter to Flock Group, Inc informing them of
their intention to terminate services. Attached.
CONTEXT, ANALYSIS, & ALTERNATIVES:
After an initial review on 04/07/2026, the Flock Safety/Edmonds PD Agreement was reviewed again on
06/03/2026 by Lighthouse Law Group Attorney Sharon Cates, and it was determined that:
•Termination is authorized under: Flock Group Master Services Agreement, Section 7 (“Term and
Termination”) and Section 11.16 (“Non-Appropriation”)
•The City's termination letter gave Flock appropriate notice of the City’s intent not to continue
with the agreement after the end of the term, (October 31, 2026) which was already paid for in
full.
•City pre-paid for the two-year agreement in full and that that payment was fully covered by the
grant funds from WATPA (actually, the Flock agreement cost was $131,881.75 and the WATPA
grant was for $131,880.00 a difference of $1.75). The Flock Agreement does not include early
termination fees.
•The two avenues to terminate at will are to: (a) give 30 days’ notice of intent not to renew the
agreement after the expiration of the initial 2-year term (which the termination letter
accomplished); and (b) give 30 days’ notice of termination based on non-appropriation of funds
(since the termination letter doesn’t mention this, this may not have been the reasoning, but
the termination letter still provided the required 30 days’ notice)
•On 06/02/2026 Bryan Jeter, Executive Director of Washington Auto Theft Prevention Authority,
the funding agency of the grant confirmed via email that, “The City of Edmonds will have no
financial responsibility with the WATPA grant if you cancel the Flock contract. You will not owe
WATPA anything.”
Item 9.1
Packet pg. 81/133
RECOMMENDATION:
Motion to authorize the mayor to terminate the agreement with Flock.
BUDGET IMPACTS:
From the 10/22/2024 agenda memo:
”Edmonds PD received a grant from the Washington Auto Theft Prevention Authority (WATPA), a
subcommittee of the Washington Association of Sheriffs and Police Chiefs (WASPC), to pay all costs to
install and maintain a series of Flock Safety cameras around the City of Edmonds. The grant covers all
installation, maintenance, and data storage for two years. At the end of the grant program, we can
continue to fund our subscription to Flock or have the system(s) removed at no cost.”
ITEM HISTORY:
On October 22, 2024 Council approved the Flock Safety WA Edmonds PD Law Enforcement Agreement
on the consent agenda. Minutes attached, agreement attached.
ADDITIONAL INFORMATION:
ATTACHMENTS:
Minutes from October 22, 2024 City Council Meeting
Minutes from October 1, 2024 City Council Meeting
Flock Safety WA Edmonds PD Law Enforcement Agreement Final
Email from Flock Safety Representative acknowledging termination of contract
Email dated 06/04/2026 from Bryan Jeter- Executive Director Washington Auto Theft Prevention
Authority (Grantor/Funding Agency)
June 1 Letter to Flock
May 26 Letter to Flock
Item 9.1
Packet pg. 82/133
From: Bryan Jeter <bjeter@waspc.org>
Sent: Thursday, June 4, 2026 1:02 PM
To: Dawkins, Loi <Loi.Dawkins@edmondswa.gov>
Cc: Rachelle Harwood <rharwood@waspc.org>
Subject: Re: Cancellation of Flock
You don't often get email from bjeter@waspc.org. Learn why this is important
Good afternoon Chief Dawkins. The City of Edmonds will have no financial responsibility
with the WATPA grant if you cancel the Flock contract. You will not owe WATPA anything.
I would recommend that you review your contract with Flock to see if you have any financial
responsibility remaining with them.
Please let me know if you have additional questions.
Thank you,
Bryan
Bryan Jeter, Executive Director
Washington Auto Theft Prevention Authority
3060 Willamette Dr. NE
Lacey, WA 98516
Cell: 253.677.8576
Think auto crime prevention: https://waautotheftpreventionauthority.org/
Item 9.1
Packet pg. 83/133
From: Rachelle Harwood <rharwood@waspc.org>
Date: Thursday, June 4, 2026 at 12:10 PM
To: Dawkins, Loi <Loi.Dawkins@edmondswa.gov>
Cc: Bryan Jeter <bjeter@waspc.org>
Subject: RE: Cancellation of Flock
Hi Chief, I am including Executive Director Bryan Jeter to shed some light here.
Thank you,
Rachelle Harwood, Executive AssistantWashington Association of Sheriffs & Police Chiefs3060 Willamette Drive NELacey, WA 98516rharwood@waspc.org
360-486-2380
-----Original Message-----From: Dawkins, Loi <Loi.Dawkins@edmondswa.gov>
Sent: Thursday, June 4, 2026 11:49 AMTo: Rachelle Harwood <rharwood@waspc.org>Subject: Cancellation of Flock
Hello Rachelle,
I’m hoping that you can help me, or point me to someone who can. The City of Edmonds will becancelling our Flock contract. We were provided with the grant funding, and as we understand it,
the covered time period has passed. I have a number of council members concerned that we may stillhave financial obligations related to the grant, however we don’t see any evidence of that being true.
Are you or anyone able to confirm that we are clear of any further financial responsibility for flock,
or that we don’t owe grant reimbursement for cancellation at this time?
Thank you for your help! Also, I’m available after 230p if it would be easier to discuss by phone.
Loi Dawkins
Loi DawkinsChief of PoliceEdmonds Police Department
4252752852
Item 9.1
Packet pg. 84/133
From:Engage Success
To:Ehlert, Alexandra
Cc:gaby.mahoney@flocksafety.com; Dawkins, Loi
Subject:Re: [Case #01759249] Re: Termination of Flock Contract
Date:Wednesday, May 27, 2026 11:35:22
You don't often get email from engage@flocksafety.com. Learn why this is important
Hi there,
Thank you for sending over the notice regarding the termination of services effective May 26,2026. We acknowledge receipt and will begin processing the cancellation accordingly.
We’re sorry to hear the partnership is coming to an end, and we truly appreciate theopportunity to have worked with the Edmonds PD.
In terms of next steps, there is nothing further needed from your team at this time. Over thenext day or so, work orders will be generated to coordinate pickup of all associated hardware.
Our technicians will be onsite within the next couple of weeks to remove the equipment.
Lastly, and for our own understanding, if there is any feedback you’d be willing to share
regarding the reason for cancellation, we would greatly appreciate it. Any insight is valuableas we continue working to improve our service and partnership experience.
Please let me know if you have any questions or if there’s anything else we can help withduring the transition.
Kind regards,
Emmie Tajik
Customer Success Manager
--------------- Original Message ---------------
--------------- Original Message ---------------From: Customer Support [support@flocksafety.com]Sent: 5/27/2026, 10:06 AMTo: gaby.mahoney@flocksafety.com; alexandra.ehlert@edmondswa.gov;loi.dawkins@edmondswa.govSubject: [Case #01759249] Re: Termination of Flock Contract
[Case #01759249]
We’ve notified our support team, and a specialist will review your case and follow up within24 business hours.
Item 9.1
Packet pg. 85/133
Thank you for your patience.
thread::7S0-Hz-xIH2GnscKn7aI9A4::
--
Gaby Mahoney
Customer Success Manager
flocksafety.com
gaby.mahoney@flocksafety.com
Item 9.1
Packet pg. 86/133
Item 9.1
Packet pg. 87/133
Incorporated August 11, 1890 Sister City – Hekinan, Japan
CITY OF EDMONDS MIKE ROSEN
CITY HALL THIRD FLOOR MAYOR
121 5TH AVENUE NORTH EDMONDS, WA 98020 425.771-0247 fax 425.771.0252
www.edmondswa.gov
OFFICE OF THE MAYOR
June 1, 2026
Flock Group Inc
Attention: Legal Department
1170 Howell Mill Road, NW Suite 210
Atlanta, GA 30318
To Whom it May Concern:
We are writing regarding the May 26, 2026 letter concerning termination of the City of Edmonds’
contract with Flock.
That letter was issued before the city council took action authorizing termination of the contract.
Accordingly, the letter should not be understood as the final authorized action of the city unless and
until it is ratified or otherwise acted upon by the city council.
The city council has not yet determined whether to ratify the letter, reject it, issue a new notice, or take
some other action. The city reserves all rights, arguments, remedies, and defenses under the agreement
and applicable law, including the right to take future action with respect to termination.
Nothing in this letter should be construed as a waiver, ratification, withdrawal of any available remedy,
or final decision by the city on the termination. We are providing this notice to avoid any
misunderstanding regarding the current status of the prior communication.
Sincerely,
Item 9.1
Packet pg. 88/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 16
interpretation of the laws rather than simply restating applicable RCWs. An opportunity for improvement
included more proficient knowledge and explanation of case law and its impacts on the City. Several
expressed the need for more timely and consistent methods to update staff on new or amended state laws
to keep Edmonds current, and similar needs were expressed to update the Municipal Court system on new
ordinances passed by council. Lighthouse stated due to budget constraints, it has been sensitive to the City’s
desire to minimize spending on legal services and awaits specific direction before providing more
comprehensive legal context. Additional suggestions from respondents to the administration and
Lighthouse include more robust resources for HR legal advice, contracting additional public disclosure
support, and designating one specific staff member for police communication/research.
Council President Olson thanked the legal assessment committee for their hard work on this project and
also thanked Lighthouse Law Group.
Councilmember Tibbott asked for additional information about the resources that might be desirable for
police communication/research. Councilmember Dotsch answered there was interest in more directed,
proactive input rather than an update after something happens. Councilmember Tibbott relayed his
understanding there was not a desire for specific legal counsel for the police department. Councilmember
Dotsch answered there was interest in having a designated contact person at Lighthouse Law Group and
better communication between the two.
Councilmember Nand relayed these were suggestions from the respondents directed to both the
administration and Lighthouse.
Councilmember Paine summarized the recommendation was that no specific changes were needed and the
feedback has been provided to the parties. Councilmember Dotsch agreed.
Councilmember Chen thanked the legal assessment committee for their work and thanked the Lighthouse
team for the great work they do. He asked how the people who were interviewed were selected.
Councilmember Nand answered an invitation to participate in the annual performance evaluation process
was sent to project leads, directors and elected officials and participation was on a completely voluntary
basis. Councilmember Chen observed the general public was not included in the pool of candidates to be
interviewed. Councilmember Nand answered no, only members of the council, the administration and the
mayor. The list of categories of people that were proposed to be interviewed to perform the annual
performance evaluation was included in the work plan, attached to this item, and approved by council on
July 9, 2024. . That was the council’s opportunity to amend or add to the list of interviewees if they wished
before the evaluation process began. Councilmember Chen said he was aware of the process, but wanted
the public to be aware of the process.
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
THANK THE COMMITTEE FOR THEIR WORK AND ACCEPT THEIR RECOMMENDATIONS
FOR NO SPECIFIC CHANGES IN THE RELATIONSHIP WITH OUR LEGAL VENDORS AT
THIS TIME. MOTION CARRIED UNANIMOUSLY.
4. FLOCK CAMERA PRESENTATION
Assistant Police Chief Rod Sniffen introduced Kristen MacLeod, Community Affairs Manager, Flock
Safety. Ms. MacLeod reviewed the history of Flock. Flock is a public safety technology company based in
Atlanta. Flock started in 2017 after the founder and CEO experienced an uptick in property crime in his
neighborhood in Atlanta. Through that experience, he found many communities and law enforcement
lacked the technology to make communities safer. An engineer by trade, he set out to figure out an efficient,
effective, affordable tool that could impact community safety in an ethical way. He learned about license
plate recognition (LPR), which had been around since the 1970s, and that 70% of crimes are committed in
Item 9.1
Packet pg. 89/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 17
conjunction with the use of a vehicle. He created Flock to provide law enforcement and communities the
necessary technology to capture objective evidence and bring case closure. She reviewed:
• The policing paradox: fewer resources, higher stakes
• What we observe: The current reality • What we believe: The opportunity
o Limited police resources
o Crime continues to hurt
communities
o Trust is needed more than ever
o Technology multiplies the force
o Protect first responders and community using
technology
o Collect and distribute objective evidence to the
right user
o Engage community to support and grow
• The Flock Safety Platform
o Provides a variety of devices, today’s presentation will focus on the LPR Falcon
• With Flock Safety, you get:
o Flock Safety provides your police department
with indiscriminate evidence from fixed
locations
o We provide all the maintenance so that your
police department and city staff can focus on
keeping your city safe and prosperous
Item 9.1
Packet pg. 90/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 18
• What this is:
o License Plate Recognition (LPR)
o Gathers objective evidence and facts about vehicles, not people
o Alerts police of wanted vehicles
o Used to solve crime
o Adheres to all state laws
• What this is not:
o Not facial recognition
o Not collection of biometric or sensitive information
o Not used for tracking speed or parking violations
o Data automatically deletes every 30 days
• How does this technology deter and eliminate crime?
o Proactive: Real-time alerts when stolen or wanted vehicles enter your city
o Investigative: As clearance rates increase, overall crime often decreases
o Flock cameras serve as a deterrent
• Protecting privacy
o Footage owned by agency/city and will never be sold to private third parties by Flock
o 30-day data retention, then automatically hard deleted
o Takes human bias out of crime-solving by detecting only objective data
o All data is stored security with end to end encryption of all data
• Accountability Mechanisms
o Search reason and user number saved in indefinitely-available audit trail
o NOT facial recognition software, NOT collecting biometric information
o NOT used for parking enforcement or tolls
o Not connected to registration data or 3rd party databases (Carfax, DMV)
o Transparency portal (free and optional)
• Transparency & Insights
o Measure ROI and promote the ethical use of public safety technology
o Transparent Portal
▪ Customizable for each agency
▪ Display technology policies
▪ Publish usage metrics
o Insights Dashboard
▪ Measure crime patterns and ROI
▪ Audit search history
o Examples
▪ Morgan Hill PD
▪ Vallejo PD
• Solve crime, we’ll handle the rest
o Our dedicated team provides rapid, full-service deployment. Your police officers focus on
solving crime and protecting the community.
o Within the Flock Safety annual subscription:
▪ Solar power
▪ Installation + ongoing maintenance
Item 9.1
Packet pg. 91/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 19
▪ Hardware procurement + permitting
▪ User training
▪ Data storage
▪ Software updates
• Flock Safety in Washington State
o 70+ law enforcement agencies, including
▪ Spokane County SO
▪ Yakima PD
▪ Centralia PD
▪ Tukwila PD
• Hundreds of Vehicle Recoveries in <1 year
o Yakima Police Department, Yakima WA
▪ From April to January, Yakima’s Police Department Flock LPR cameras results in:
- 596 stolen vehicle alerts
- 276 stolen license plates
- 190 violent persons alerts
- 133 wanted people
- 78 sex offenders
- 33 missing persons
• Case Study – LPRs and Public Parks
o Spokane County Sheriff’s Office – Liberty Lake, WA
▪ Liberty Lake officers and Spokane County deputies responded to reports of an assault that
occurred on a local hiking trail
▪ The female victim told authorities that an unidentified male suspect attacked her before
fleeing in his vehicle
▪ Authorities checked a nearby Flock Safety LPR and identified a suspect vehicle whose
registered owner matched the suspect’s description provided by the victim
▪ Deputies located the vehicle the following day and arrested the suspect on foot nearby
▪ He is charged with 2nd Degree Assault
• #Solved – Retail Theft Crew
o Fairfax County Police Department – Fairfax, VA
▪ Officers with FCPD Tysons Urban Team received a tip from Saks Fifth Avenue that a
“retail theft crew” had left their store with stolen merchandise driving a Chevrolet Impala
▪ Using Flock LPRs, officers learned that the Impala entered Tysons heading toward Saks
Fifth Avenue at Tysons Galleria.
▪ Officers observed the vehicle’s occupants stealing handbags and other luxury merchandise
in the store. When approached by the store’s security guards, two suspects ran.
▪ FCPD units were able to take one suspect into custody. The other suspect was found in a
nearby dumpster, and the driver of the vehicle was soon located and taken into custody.
▪ Officers recovered about $15,000 worth of stolen property. The suspects were charged with
grant larceny, organized retail theft, larceny with intent to sell or distribute, and possession
of schedule I/II drug.
• Missing, Endangered Senior Found in 15 minutes
o Port Washington PD – Port Washington, WI
Item 9.1
Packet pg. 92/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 20
• When Every Second Matters: Child Abduction
o Chamblee PD – Chamblee, GA
▪ Stanger on Stranger Abduction: August 28, 2020
Assistant Chief Sniffen relayed he has heard about Flock cameras for years. He thanked Crime Analyst
Molly Reeves who applied for the grant to fund this technology. He explained Flock is a series of cameras
in fixed locations around the City that records cars going back and forth and that data goes into the cloud.
When a crime is committed and a law enforcement purpose can be validated, that vehicle information will
be entered into the Flock system, and it will report whether any of the cameras have seen the car or will
alert when the car’s license plate is recorded. That doesn’t mean an officer will be available immediately,
but it provides a point of reference where the suspects may be or may be headed.
In addition to the examples Ms. McLeod provided, Assistant Chief Sniffen explained two weeks ago the
City of Everett had a homicide; their Flock system was just installed last month and it was a Flock camera
that found that suspect on 19th Ave SE. There happened to be an officer close by and that was how the
suspect was caught. Staff’s recommendation is for council to authorize the mayor to accept the grant from
the Washington Auto Theft Prevention Authority in the amount of the 2-year contract. Both the contract
and the master service agreement were reviewed by legal.
Councilmember Chen commented the data and the examples indicate use of this tool will greatly improve
public safety and there is a grant to cover the cost for two years. He asked from a data management and
investigation perspective, if additional FTE would be required to do that work. Assistant Chief Sniffen
responded from talking with other agencies who use Flock, there is no need for an FTE to manage the
system. Once the system is set up and running, it is automated and the information comes in through the
cameras and goes to the cloud. There is no need to maintain or access data unless there is a law enforcement
need. When there is a law enforcement need, law enforcement logs in, enters the necessary data supported
by either a case number or law enforcement purpose and the data is retrieved. There is no other maintenance,
no one sits and watches the cameras; the data just lives in the cloud until there is a need to query the dataset.
Item 9.1
Packet pg. 93/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 21
Councilmember Chen recalled the data will be automatically deleted after 30 days. Assistant Chief Sniffen
agreed. Councilmember Chen asked whether the data would still be accessible via the cloud beyond 30
days. Ms. MacLeod answered no, it is hard deleted and unrecoverable. An elected body has the option to
extend the data retention, but that comes with an extra cost. Assistant Chief Sniffen said best practice was
a 30 day retention and that period is identified in the contract.
Councilmember Chen referred to Council President Olson’s email that there were line items missing in the
invoice in the packet and that the total did not add up. Assistant Chief Sniffen relayed tax was not included.
Councilmember Chen advised the email indicated the line items totaled $74,000, not $119,000. Council
President Olson said it appeared the subscription itself was not identified as a line item. The invoice
included hardware, the LPR products, professional services, implementation fees and infrastructure
implementation fees, but not the actual subscription so the items in the contract do not add up to the contract
total of $119,350 even with tax. Her assumption was the actual subscription for managing the data for two
years was the line item that was missing. Assistant Chief Sniffen answered he would need to research that.
Ms. MacLeod apologized and advised Assistant Chief Sniffen could ask the sales team to address that.
Councilmember Paine said she was pleased to hear that Everett has used this system. She recalled from
discussion at the committee meeting, one of benefits was the system sends out alerts to neighboring
subscribers. She asked who else in the area uses Flock. Assistant Chief Sniffen answered once the City is a
subscriber to the system, the department has the ability to ask other Flock subscribers if they are willing to
share their data much like the City could share its data in the cloud. It has the ability to cast a very wide net.
Currently Everett, Lake Stevens, Arlington and other cities around the state have Flock systems, Lynnwood
is considering a proposal. Ms. MacLeod advised Mill Creek, Mukilteo, Clyde Hill, Medina, Yarrow Point,
and Redmond have systems and Flock is in discussions with other neighboring cities.
Councilmember Paine asked whether Flock was available to private neighborhoods. Assistant Chief Sniffen
relayed his understanding it was. A different part of Flock works with private neighborhood, particularly
homeowner associations who install cameras at entrance and exits, shopping malls and other entities. He
was not aware of the prevalence in Washington State, but had heard about its use in other parts of the
country.
Councilmember Paine recalled having a recent conversation with a local neighborhood with a one way
in/out that is considering installing cameras due to bicycle thefts. She asked how that would intersect with
the Flock system and the police department. For example, someone calls the Edmonds Police Department
saying their bike was stolen and three have been stolen in the last week and they have some license plates
on their system. Assistant Chief Sniffen said Flock only records automobiles, not bikes or pedestrians.
Councilmember Paine said the resident indicated a truck had been in the neighborhood stealing bicycles.
Assistant Chief Sniffen said if the HOA contacted the police department, he would refer them to Flock to
get answers to those questions. Flock does engage in the private sector; the HOA would be responsible for
the install, maintenance, subscription, etc., but that same data set would be recorded in the cloud. If a
resident called the police department and they were able to provide a vehicle description and license plate
and describe what had happen, the police could do an active investigation for a potential theft and could
enter that information into the Flock system and obtain data from that camera.
Ms. MacLeod added, assuming the HOA had Flock cameras, they would not receive alerts regarding wanted
vehicles, that is law enforcement privileged. The great thing about having commercial and HOA entities
with Flock cameras is they can opt to provide law enforcement access to their cameras so if a wanted vehicle
passes a camera in that neighborhood, Edmonds Police Department would receive an alert. That provides
a great public-private partnership, the community purchases the cameras and gives access to law
Item 9.1
Packet pg. 94/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 22
enforcement to help impact public safety. Councilmember Paine appreciated the fact that this has a bias
reduction impact. She also liked the 30-day destruction policy.
Councilmember Tibbott echoed the affirmation he’s heard from councilmembers. He heard affirmative
stories about the Flock system at the AWC conference. For this to be an ongoing program in Edmonds,
there will need to be a financial benefit and he asked if there was any data on that possibility. Assistant
Chief Sniffen said he did not have any data for local agencies. There is potential to ask the prosecutor to
request restitution when criminals are caught using the system. Given the information provided earlier this
evening, he agreed the City will need some financial assistance to keep the system beyond two years.
Councilmember Tibbott asked if there were any examples of cost sharing with the City if a prosecutor
obtained a settlement. Ms. MacLeod answered that was certainly possible, but she was not aware of any.
She offered to have the team research whether any other jurisdictions have had success with that.
Councilmember Tibbott said the main benefit is it is force multiplier that results in more crime prevention
in a cost effective way. Assistant Chief Sniffen pointed out it works in real time 24/7 so any time there is a
crime-involved vehicle, as long as law enforcement has information on the vehicle, the department will
receive information right away. Ms. MacLeod said departments and councils often consider stolen property
recovered for victims, impact of locating missing persons, hours saved by detectives and officers
investigating crimes using this tool and getting information into the hands of officers in a timely manner.
Councilmember Nand suggested because the City is at the start of this budget cycle and have not yet
ascertained how many FTE will be retained in the police department, what logistical support this program
would require, and what budgetary support could be allocated to this in the future in addition to the
discrepancy in invoice, that it would be prudent to table consideration of the Flock system. She recalled
Assistant Chief Sniffen saying the City would still be able to access the grant funds if the council
reconsidered this after the 2025/2026 budget is approved and the council has a better understanding of how
the program could be supported from a staffing perspective as well as the $59,000/year cost after the grant
expires. Assistant Chief Sniffen explained in reading the grant document, the City has until June 2025 to
spend the money. He reminded crime happens every day and will not stop so the sooner the better this tool
can be put into play. Councilmember Nand commented the council needs a better understanding of the
number of new programs, how much equipment the City can afford on an ongoing basis and what City
staffing levels will look like at the end of this biennium budget cycle.
COUNCILMEMBER NAND MOVED, SECONDED BY COUNCILMEMBER CHEN, TO TABLE
THIS ITEM. MOTION FAILED (1-6), COUNCILMEMBER NAND VOTING YES.
Councilmember Dotsch said she has heard positive things from other communities such as Arlington and
Lake Stevens and she believed Marysville was considering this system. She asked if the data was open to
record requests. Assistant Chief Sniffen answered the City owned the data so if a public disclosure request
was received, the City would be inclined to release the data. All the requester would receive was the vehicle
information. It is not connected to NCIC or any other private databases; it would be just a vehicle
description and a license plate. Councilmember Dotsch asked how that would work if the data is deleted
after 30 days. Assistant Chief Sniffen advised the City would be required to follow state law related to
public disclosure requests and because the City owns the data, it would have to be released to anyone
making a request. He was uncertain what advantage the data would provide. Councilmember Dotsch noted
the data would only be available for 30 days. She recalled reading that an officer could download the data
to their computer and would be responsible for uploading it. Assistant Chief Sniffen answered the data is
kept in the cloud so if an inquiry is made and the data is pulled to a computer, that will need to be tracked
if the file is retained.
Councilmember Dotsch said Arlington’s website has the transparency piece on their website and they have
a section in the police department manual about who can access the data. She assumed some training was
Item 9.1
Packet pg. 95/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 23
required and asked if that had been considered. Assistant Chief Sniffen said that would be the next step; it
would be prudent to have a policy when and how the data is used similar to other technology.
Councilmember Dotsch referred to the term, “other legitimate law enforcement purposes,” and asked who
defined that. Assistant Chief Sniffen said the data could be accessed if there was a legitimate law
enforcement need. That would be backed up by either an active investigation or a case number; that is the
mechanism that is used to track when the system is used. There are many different instances he could
foresee for using the data such as missing and endangered persons, abductions and crimes, but did not
foresee accessing the data absent a law enforcement need.
With regard to the terms and terminations, Councilmember Dotsch pointed out the contract states the
agreement, unless otherwise indicated, would automatically renew for successive renewal terms of greater
than one year or the length set forth. Assistant Chief Sniffen said staff will ensure there is a comprehensive
discussion approaching the end of the 2-year contract to see if there is a desire to keep the technology in
place. There will be approximately 24 months to determine whether the system is of valuable and if is it,
he encouraged the City to retain it and to seek funding such as this grant or another funding source. If a
decision is made not to retain the system, the City notifies Flock of the desire to terminate the subscription,
they remove the equipment, and the City has no further responsibility.
If council is interested in approving this contract, Councilmember Dotsch suggested adding language to
have staff provide an update to the PSPHSP Committee every six months after the program is implemented.
Assistant Chief Sniffen commented that was a great idea. He was interested in Edmonds having the
transparency portal on its website where successes are published on a monthly basis to keep the public
informed.
With regard to council approval to continue the program once the grant expires, Council President Olson
observed the contract states unless otherwise stated, the contract would automatically renew. That appeared
to indicate a clause could be inserted saying the contract would not automatically renew which would
protect the City from an unauthorized continuation of the contract and put the impetus on staff to bring the
contract to council for renewal. She asked if that could be include in the contract. Ms. MacLeod answered
if the council was interested in including that language, it could be send to the legal team for review. She
was pretty confident Flock could work with the City on that.
Council President Olson said she did not see how a public records request would support the criteria of a
legitimate law enforcement need without verifying the person making the request had a legitimate law
enforcement need for the information. She asked if research could be done to verify the data was subject to
public records requests. Assistant Chief Sniffen said he would defer the legal question to City Attorney
Taraday, but the way the system is set up, a login is required to make an inquiry into the system and there
is a requirement to state the law enforcement need. That log is available for scrutiny from whoever. If a
public disclosure request is received and the record is on file, he believed the City was subject to disclosure
if the data was available.
Mr. Taraday agreed that was true if the City has control over a particular document under the Public Records
Act and a request is made. What is tricky is the hard delete; it can legitimately take some time to process
records requests and requests for this data will not be prioritized over other records requests just because
there is a hard delete occurring. He was not sure how that would work because there had not been a chance
to evaluate it but there wouldn’t be an automatic exemption. Assistant Chief Sniffen commented records
from active investigations are exempt. Unless the investigation was complete and the case had been turned
over to the prosecutor, the police department would not to be required disclose the information.
Council President Olson said she was prepared to make the motion to approve even though she thought it
would be cleaner to have it start in 2025 and not do a budget amendment. However, the opportunity and
Item 9.1
Packet pg. 96/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 24
value of maybe solving crimes in the next few months versus waiting was overriding any concern with a
budget amendment. She would like to conduct further research via MSRC; this technology is being used in
other cities and states and MSRC probably would have some information. For example, if someone suspects
their husband or wife was cheating, they could ask for a record of a license plate going in and out of
whatever town the boyfriend/girlfriend was in. Assistant Chief Sniffen commented the police department
would not have that data because the inquiry would have to be made first and the police department would
have to possess the data in order to release it. If someone calls asking the City or Flock for that information,
the system could not be accessed for that purpose. Council President Olson relayed her understanding the
City would not retain every license plate, only the ones the City or other agencies have requested for
criminal reasons. Assistant Chief Sniffen answered that was correct.
With regard to the example of the endangered senior who was recovered, Council President Olson asked
what made them endangered and what information needed to be provided to say they were endangered.
Assistant Chief Sniffen answered that occurred in another state so he was not sure what happened in that
instance, but in Washington, the person has to be unable to care for themselves or others or have some sort
of medical or physical condition that is in peril to their health if they are not found in a timely manner. The
police department would extend resources to locate them such as a Silver (for seniors)_ or Amber (for
children) Alert, etc. There are very specific conditions that need to be present to categorize a person as an
endangered or vulnerable adult. With a legitimate law enforcement purpose, the police could inquire the
Flock data to determine if their car had been seen. Council President Olson summarized it could not be used
just for someone who wanted to know where their family member was. Assistant Chief Sniffen agreed it
would not.
COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER ECK, TO BRING
THIS 2 YEAR CONTRACT WITH FLOCK SAFETY AND ALL GRANT ACCEPTANCE
AGREEMENTS FOR THIS PROGRAM TO A TO FUTURE CONSENT AGENDA.
Council President Olson said she preferred to have this on the consent agenda instead of approving it tonight
so the no automatic renewal term could be added and so the line items in the contact could be verified.
Councilmember Paine asked if it would be possible to have a nominal restitution fee such as $5 added to
crimes or traffic tickets to reimburse the City for the equipment needed to put this into effect. Mr. Taraday
said he did not know off the top of his head, but would be happy to research it and provide that information
in the agenda memo when it comes back on the consent. He would not ordinarily draft the agenda memo
so he would need to coordinate with the police department. Councilmember Paine suggested emailing
council if that is a possibility and if it has been done by other jurisdictions.
Councilmember Nand asked how would the City be notified if Flock or Amazon Web Services received a
subpoena for multijurisdictional information that included Edmonds or there was a request through data
forensics to deanonymize information that has been anonymized or to recreate information previously
deleted. She asked if that had happened with the FBI, USCIS, state level government, etc. Ms. MacLeod
said the City would be notified as soon as a subpoena was received for that information. Flock would not
be able to recover any data that had been hard deleted at 30 days; there is no way to recover it. If Flock
received a subpoena and was coming up on 30 days, Flock would act in good faith and retain the
information. To her knowledge, Flock had not received any sort of request or subpoena from a federal law
enforcement agency.
Councilmember Nand said she could imagine that would not happen under the Biden administration, but it
could possibly happen under potential future administrations. She asked how the City would be notified if
there was a data breach or cameras hacking and how affected community members whose data was provided
to hackers via these cameras would be notified. She asked if that was a burden the City takes on or would
Flock do that directly. Ms. MacLeod answered if there were a breach, which Flock has not experienced to
Item 9.1
Packet pg. 97/133
Edmonds City Council Approved Minutes
October 1, 2024
Page 25
date, the City would be notified immediately. Flock takes data security very seriously; if Flock’s system
were hacked, there is no sensitive information contained in the system, it is just images of vehicles and
license plate numbers. There is no biometric or sensitive information related to a specific person contained
in the system.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER NAND, TO EXTEND
FOR 15 MINUTES. MOTION CARRIED UNANIMOUSLY.
Councilmember Nand asked if the cameras create a live feed, whether it is wired and how the information
is transmitted. Ms. MacLeod answered it is over cellular network. It is not a live feed, it is motion activated;
anytime a vehicle passes the camera, a still image is captured.
Councilmember Nand commented there had been a string of very unfortunate fatalities in Snohomish
County related to police pursuits and she could see how this technology could be useful in avoiding those.
She had concerns about the privacy of community members, especially members of the undocumented
community. She was concerned a future administration determined to utilize technology in ways that could
not be foreseen would try to access the cameras and was uncomfortable putting more cameras in
neighborhoods of some of the most vulnerable community members. She was unable to support the motion.
Mr. Taraday asked if the motion was to bring the contract back on consent with different renewal language,
so there was no automatic renewal. Council President Olson answered yes. Mr. Taraday asked if the reason
was to ensure the council sees any renewal. A renewed contract for a single year would be under the
threshold for council approval and there won’t be a mechanism to require it come back to the council.
Assistant Chief Sniffen suggested keeping it at two years. Mr. Taraday said he was unsure he could do that.
If the council’s vote is premised on an understanding that it will see the next version of this contract in two
years, he could not guarantee that that would happen.
MOTION CARRIED (6-1), COUNCILMEMBER NAND VOTING NO.
10. COUNCIL COMMENTS
Councilmember Nand said despite her no vote on the contracting policies document, she relayed her
appreciation for the work done by Ms. Cates, Ms. Dunscombe and members of the administration. She
recognized that was a lot of work and that the council is demanding a lot of financial transparency and
insight into the work of the administration. She recognized the finance and legal departments and
administration in general have risen to the task and she wanted to share her admiration for the hard work
everyone has been doing.
Councilmember Paine commented the high holidays are upon us; for those who celebrate or observe, she
encouraged them to do it with their families and with peace.
Councilmember Dotsch offered her thanks to the Edmonds Marsh volunteer restoration project. She walked
by on Edmonds Way and got a tour. The amount of work they have done over a few years is impressive;
it’s like an Army Corp of engineers came in and did all the work. The volunteers had to figure it out, work
with WSDOT, remove invasives, etc. She gave kudos to the entire group, recognizing there is a core group
of volunteers who have helped for multiple years.
Council President Olson announced Mayor Rosen’s 2025-2026 budget is out as of today and will be posted
on the City’s website tomorrow. She and Councilmember Chen and possibly one other councilmember, but
not more than three because that would be a quorum, will be at the Edmonds Civic Roundtable event
regarding the budget on Thursday, October 4 at the Edmonds Waterfront Center. She also reminded of the
Waterfront Center Gala on October 5.
Item 9.1
Packet pg. 98/133
Edmonds City Council Approved Minutes
October 22, 2024
Page 2
Mayor Rosen read a proclamation stating Hermona Girmay is recognized and congratulated for being
crowned Miss Washington 2024, is supported in her activism for girls’ equality in education and is
expressed best wishes as she represents the City of Edmonds and the State of Washington in the 2025 Miss
America Pageant.
Ms. Girmay thanked the mayor and council for this honor. She was proud to have been born and raised in
Edmonds and was honored to be Miss Washington 2024 and the state’s representative in the 103 year
history of Miss America. Miss America is a special opportunity for many young women across the United
States; an opportunity all about scholarships, service, style, success and sisterhood. She was honored to be
representing Washington throughout the year and remembering the incredible community behind her and
supporting her.
2. MAYOR'S FINANCE UPDATE
Mayor Rosen relayed he is recommending for council approval furloughs of all non-represented staff. As
the mayor cannot furlough himself, he plans to donate back 12 days of his salary. To the question of what
is the impact of furloughs, the response is less; there will be fewer dollars, fewer people, fewer things that
can be done.
In response to Councilmember Chen’s request in a committee meeting, he provided an update regarding
the financial software conversion. The schedule is the same as presented in the past; the vendor is in the
process of selecting their team. In January there will be a kickoff meeting with the City’s team. The
conversion process includes three phases, 1) accounting, 2) payroll, and 3) utility billing. Each phase starts
when the previous phase is 80% complete. Each phase will take 8-12 months to complete so the entire
project will take 28-36 months. Each phase is broken into six project areas. He summarized everything is
progressing the way it should, but it will be a long haul and as he has experienced in other organizations, it
is never fun.
5. APPROVAL OF AGENDA
COUNCILMEMBER ECK MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
6. AUDIENCE COMMENTS
There were no audience comments.
7. RECEIVED FOR FILING
1. CLAIM FOR DAMAGES FOR FILING
2. WRITTEN PUBLIC COMMENTS
3. COUNCIL AND MAYOR YOUTH COMMISSION APPOINTMENT
4. SEPTEMBER QUARTERLY FINANCIAL REPORT
5. BUDGET QUERIES - COUNCIL BUDGET QUESTIONS AND ADMINISTRATION /
STAFF RESPONSES
6. CIP/CFP 2025-2030 QUERIES
8. APPROVAL OF CONSENT AGENDA ITEMS
COUNCIL PRESIDENT OLSON MOVED, SECONDED BY COUNCILMEMBER PAINE, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OCTOBER 1, 2024
Item 9.1
Packet pg. 99/133
Edmonds City Council Approved Minutes
October 22, 2024
Page 3
2. FLOCK CAMERA PRESENTATION
3. APPROVAL OF PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE
PAYMENTS
4. 2025 BOARD AND COMMISSION REAPPOINTMENTS
5. 2024 BOARD AND COMMISSION RETIREMENTS
6. RESOLUTION DECLARING AS SURPLUS SANITARY SEWER EASEMENT LOCATED
ON THE SOUTH SIDE OF 21200 72ND AVE W
7. APPROVE AMENDMENT FOR ON-CALL STORMWATER REVIEW SERVICES
8. APPROVE SUPPLEMENTAL LAG AGREEMENT WITH KPG PSOMAS FOR THE
MAIN ST OVERLAY PROJECT
9. FLEET BUILDING EMERGENCY ROOF REPAIR
10. PUBLIC WORKS OPERATIONS AUTOMATED GATE
11. COMPREHENSIVE UPDATE TO CONTRACTING AND PURCHASING POLICIES AND
PROCEDURES
12. BUILDING CONTROLS - PUBLIC SAFETY CONTROLS UPDATE
13. BUILDING CONTROLS - GLOBAL CONTROL DEVICE REPLACEMENT
14. ELEVATOR SERVICE CONTRACT - REQUEST FOR PROPOSAL CONSULTANT
15. JOB ORDER CONTRACTING - FRANCES ANDERSON CENTER EXTERIOR DOORS
16. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT
17. TEAMSTERS, LOCAL UNION NO. 763 | 2022-2024 COLLECTIVE BARGAINING
AGREEMENT (EXTENSION) JANUARY 1, 2025 THROUGH JUNE 30, 2026
18. MOU TEAMSTERS LOCAL 763 WELLNESS DAY
19. EPOA - LAW SUPPORT 2023-2024 | COLLECTIVE BARGAINING AGREEMENT
(EXTENSION) JANUARY 1, 2025 THROUGH JUNE 30, 2026
9. PUBLIC HEARINGS
1. PRESENTATION AND PUBLIC HEARING ON PROPERTY TAXES
Acting Finance Director Kim Dunscombe advised the budget queries from last week are available online
for review. The second public hearing, on the preliminary budget, will be on October 29 and will be a Q&A
session with Mayor Rosen and herself. Capital decision packages have been posted on the City’s website.
A list of decision packages start on page 46 of the proposed budget and include a corresponding page
number in the far right column where that decision package can be found on the linked file on the website.
Ms. Dunscombe explained property taxes are an important issue that effect everyone. As will be seen later
in the presentation and as she and Mayor Rosen have said, property taxes are a key source of revenue for
the City and fund essential services. The purpose of this public hearing is to provide transparency in how
the levy amount and rate are set and to give voice to the public in the process. The City has done biennium
budgets in the past, but even with a biennium budget, taxes are levied one year at a time; this presentation
and the ordinances are for 2025 only. Even though the council passed Resolution 1559 expressing intent to
collect the legal maximum amount in 2026, that resolution does not actually levy taxes in 2026. She
reviewed:
• Why are we having this presentation tonight?
o RCW 84.55.120 states that we must “hold a public hearing on revenue sources for the district’s
following year’s current expense budget.” (General Fund)
• What is the purpose?
o In our case, Property Taxes make up about 30% of GF budget, excluding transfers. One
significant purpose of this presentation is to give you context when you decide whether to
increase our property tax levies by 1%.
• Property Taxes make up about $15.9 million, or 30% of the General Fund budget (Budget Book
page 36)
Item 9.1
Packet pg. 100/133
Has the original &LW\contract boilerplate language been modified? Yes No
If yes, specify which sections have been modified:
Description
of Services:
Type of Contract:(GR) Grants (I) Intergovernmental Agreement (L) Lease Agreement
Bid/RFP Number:
(S) Purchase of Services (W) Public Works (O) Other
Effective Date: Completion Date:
Originator:Routed by:
Department/Division:Date:
Name of Consultant/Contractor:
CONTRACT TITLE:
Total Amount of Contract:
Budget #
Budget #
Budget #$PRXQW
Are there sufficient funds in the current budget to cover this contract?Yes No
Remarks:
Authorization Level:
Project Manager
Risk Management/Budget
City Attorney
Consultant/Contractor
2WKHU
City Council Approval Date (if applicable)
Mayor
City Clerk
SI
G
N
A
T
U
R
E
FI
N
A
N
C
I
A
L
DE
T
A
I
L
S
CO
N
T
R
A
C
T
C
O
N
T
E
N
T
DE
S
C
R
I
P
T
I
O
N
CONTRACT ROUTING FORM
No.
(City Clerk Use Only)
$PRXQW
$PRXQW
ACOP Rod Sniffen Carolyn LaFave
Police Department 10/31/2024
Flock Safety
WA - Edmonds PD - Law Enforcement Agreement Final
001.000.334.06.900.04 $ 131,881.75
✔
02/01/2025
✔
✔
Mayor
02/01/2027
Item 9.1
Packet pg. 101/133
Master Services Agreement
This Master Services Agreement (this “Agreement”) is entered into by and between
Flock Group, Inc. with a place of business at 1170 Howell Mill Road NW Suite 210, Atlanta,
GA 30318 (“Flock”) and the entity identified in the signature block (“Customer”) (each a
“Party,” and together, the “Parties”) on this the 13 day of March 2024. This Agreement is
effective on the date of mutual execution (“Effective Date”). Parties will sign an Order Form
(“Order Form”) which will describe the Flock Services to be performed and the period for
performance, attached hereto as Exhibit A. The Parties agree as follows:
RECITALS
WHEREAS, Flock offers a software and hardware situational awareness solution
through Flock’s technology platform that upon detection is capable of capturing audio, video,
image, and recording data and provide notifications to Customer (“Notifications”);
WHEREAS, Customer desires access to the Flock Services (defined below) on existing
devices, provided by Customer, or Flock provided Flock Hardware (as defined below) in order to
create, view, search and archive Footage and receive Notifications, via the Flock Services;
WHEREAS, Customer shall have access to the Footage in Flock Services. Pursuant to
Flock’s standard Retention Period (defined below) Flock deletes all Footage on a rolling thirty
(30) day basis, except as otherwise stated on the Order Form. Customer shall be responsible for
extracting, downloading and archiving Footage from the Flock Services on its own storage
devices; and
WHEREAS, Flock desires to provide Customer the Flock Services and any access
thereto, subject to the terms and conditions of this Agreement, solely for the awareness,
prevention, and prosecution of crime, bona fide investigations and evidence gathering for law
enforcement purposes, (“Permitted Purpose”).
AGREEMENT
Item 9.1
Packet pg. 102/133
NOW, THEREFORE, Flock and Customer agree that this Agreement, and any Order
Form, purchase orders, statements of work, product addenda, or the like, attached hereto as
exhibits and incorporated by reference, constitute the complete and exclusive statement of the
Agreement of the Parties with respect to the subject matter of this Agreement, and replace and
supersede all prior agreements, term sheets, purchase orders, correspondence, oral or written
communications and negotiations by and between the Parties.
1. DEFINITIONS
Certain capitalized terms, not otherwise defined herein, have the meanings set forth or cross-
referenced in this Section 1.
1.1 “Anonymized Data” means Customer Data permanently stripped of identifying details and
any potential personally identifiable information, by commercially available standards which
irreversibly alters data in such a way that a data subject (i.e., individual person or entity) can no
longer be identified directly or indirectly.
1.2 “Authorized End User(s)” means any individual employees, agents, or contractors of
Customer accessing or using the Services, under the rights granted to Customer pursuant to this
Agreement.
1.3 “Customer Data” means the data, media and content provided by Customer through the
Services. For the avoidance of doubt, the Customer Data will include the Footage.
1.4. “Customer Hardware” means the third-party camera owned or provided by Customer and
any other physical elements that interact with the Embedded Software and the Web Interface to
provide the Services.
1.5 “Embedded Software” means the Flock proprietary software and/or firmware integrated with
or installed on the Flock Hardware or Customer Hardware.
1.6 “Flock Hardware” means the Flock device(s), which may include the pole, clamps, solar
panel, installation components, and any other physical elements that interact with the Embedded
Software and the Web Interface, to provide the Flock Services as specifically set forth in the
applicable product addenda.
Item 9.1
Packet pg. 103/133
1.7 “Flock IP” means the Services, the Embedded Software, and any intellectual property or
proprietary information therein or otherwise provided to Customer and/or its Authorized End
Users. Flock IP does not include Footage (as defined below).
1.8 “Flock Network End User(s)” means any user of the Flock Services that Customer
authorizes access to or receives data from, pursuant to the licenses granted herein.
1.9 “Flock Services” means the provision of Flock’s software and hardware situational
awareness solution, via the Web Interface, for automatic license plate detection, alerts, audio
detection, searching image records, video and sharing Footage.
1.10 “Footage” means still images, video, audio and other data captured by the Flock Hardware
or Customer Hardware in the course of and provided via the Flock Services.
1.11 “Hotlist(s)” means a digital file containing alphanumeric license plate related information
pertaining to vehicles of interest, which may include stolen vehicles, stolen vehicle license
plates, vehicles owned or associated with wanted or missing person(s), vehicles suspected of
being involved with criminal or terrorist activities, and other legitimate law enforcement
purposes. Hotlist also includes, but is not limited to, national data (i.e., NCIC) for similar
categories, license plates associated with AMBER Alerts or Missing Persons/Vulnerable Adult
Alerts, and includes manually entered license plate information associated with crimes that have
occurred in any local jurisdiction.
1.12 “Installation Services” means the services provided by Flock for installation of Flock
Services.
1.13 “Retention Period” means the time period that the Customer Data is stored within the cloud
storage, as specified in the product addenda.
1.14 “Vehicle Fingerprint™” means the unique vehicular attributes captured through Services
such as: type, make, color, state registration, missing/covered plates, bumper stickers, decals,
roof racks, and bike racks.
1.15 “Web Interface” means the website(s) or application(s) through which Customer and its
Authorized End Users can access the Services.
Item 9.1
Packet pg. 104/133
2. SERVICES AND SUPPORT
2.1 Provision of Access. Flock hereby grants to Customer a non-exclusive, non-transferable
right to access the features and functions of the Flock Services via the Web Interface during the
Term, solely for the Authorized End Users. The Footage will be available for Authorized End
Users to access and download via the Web Interface for the data retention time defined on the
Order Form (“Retention Period”). Authorized End Users will be required to sign up for an
account and select a password and username (“User ID”). Customer shall be responsible for all
acts and omissions of Authorized End Users, and any act or omission by an Authorized End User
which, including any acts or omissions of authorized End user which would constitute a breach
of this agreement if undertaken by customer. Customer shall undertake reasonable efforts to
make all Authorized End Users aware of all applicable provisions of this Agreement and shall
cause Authorized End Users to comply with such provisions. Flock may use the services of one
or more third parties to deliver any part of the Flock Services, (such as using a third party to host
the Web Interface for cloud storage or a cell phone provider for wireless cellular coverage).
2.2 Embedded Software License. Flock grants Customer a limited, non-exclusive, non-
transferable, non-sublicensable (except to the Authorized End Users), revocable right to use the
Embedded Software as it pertains to Flock Services, solely as necessary for Customer to use the
Flock Services.
2.3 Support Services. Flock shall monitor the Flock Services, and any applicable device health,
in order to improve performance and functionality. Flock will use commercially reasonable
efforts to respond to requests for support within seventy-two (72) hours. Flock will provide
Customer with reasonable technical and on-site support and maintenance services in-person, via
phone or by email at support@flocksafety.com (such services collectively referred to as
“Support Services”).
2.4 Upgrades to Platform. Flock may make any upgrades to system or platform that it deems
necessary or useful to (i) maintain or enhance the quality or delivery of Flock’s products or
services to its agencies, the competitive strength of, or market for, Flock’s products or services,
such platform or system’s cost efficiency or performance, or (ii) to comply with applicable law.
Parties understand that such upgrades are necessary from time to time and will not diminish the
quality of the services or materially change any terms or conditions within this Agreement.
Item 9.1
Packet pg. 105/133
2.5 Service Interruption. Services may be interrupted in the event that: (a) Flock’s provision of
the Services to Customer or any Authorized End User is prohibited by applicable law; (b) any
third-party services required for Services are interrupted; (c) if Flock reasonably believe Services
are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or
attack on any of the Flock IP by a third party; or (e) scheduled or emergency maintenance
(“Service Interruption”). Flock will make commercially reasonable efforts to provide written
notice of any Service Interruption to Customer, to provide updates, and to resume providing
access to Flock Services as soon as reasonably possible after the event giving rise to the Service
Interruption is cured. Flock will have no liability for any damage, liabilities, losses (including
any loss of data or profits), or any other consequences that Customer or any Authorized End
User may incur as a result of a Service Interruption. To the extent that the Service Interruption is
not caused by Customer’s direct actions or by the actions of parties associated with the
Customer, the time will be tolled by the duration of the Service Interruption (for any continuous
suspension lasting at least one full day). For example, in the event of a Service Interruption
lasting five (5) continuous days, Customer will receive a credit for five (5) free days at the end of
the Term.
2.6 Service Suspension. Flock may temporarily suspend Customer’s and any Authorized End
User’s access to any portion or all of the Flock IP or Flock Service if (a) there is a threat or
attack on any of the Flock IP by Customer; (b) Customer’s or any Authorized End User’s use of
the Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor of
Flock; (c) Customer or any Authorized End User is/are using the Flock IP for fraudulent or
illegal activities; (d) Customer has violated any term of this provision, including, but not limited
to, utilizing Flock Services for anything other than the Permitted Purpose; or (e) any
unauthorized access to Flock Services through Customer’s account (“Service Suspension”).
Customer shall not be entitled to any remedy for the Service Suspension period, including any
reimbursement, tolling, or credit. If the Service Suspension was not caused by Customer, the
Term will be tolled by the duration of the Service Suspension.
2.7 Hazardous Conditions. Flock Services do not contemplate hazardous materials, or other
hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In
the event any such hazardous materials are discovered in the designated locations in which Flock
Item 9.1
Packet pg. 106/133
is to perform services under this Agreement, Flock shall have the right to cease work
immediately.
3. CUSTOMER OBLIGATIONS
3.1 Customer Obligations. Flock will assist Customer Authorized End Users in the creation of a
User ID. Authorized End Users agree to provide Flock with accurate, complete, and updated
registration information. Authorized End Users may not select as their User ID, a name that they
do not have the right to use, or any other name with the intent of impersonation. Customer and
Authorized End Users may not transfer their account to anyone else without prior written
permission of Flock. Authorized End Users shall not share their account username or password
information and must protect the security of the username and password. Unless otherwise stated
and defined in this Agreement, Customer shall not designate Authorized End Users for persons
who are not officers, employees, or agents of Customer. Authorized End Users shall only use
Customer-issued email addresses for the creation of their User ID. Customer is responsible for
any Authorized End User activity associated with its account. Customer shall ensure that
Customer provides Flock with up to date contact information at all times during the Term of this
agreement. Customer shall be responsible for obtaining and maintaining any equipment and
ancillary services needed to connect to, access or otherwise use the Flock Services. Customer
shall (at its own expense) provide Flock with reasonable access and use of Customer facilities
and Customer personnel in order to enable Flock to perform Services (such obligations of
Customer are collectively defined as “Customer Obligations”).
3.2 Customer Representations and Warranties. Customer represents, covenants, and warrants
that Customer shall use Flock Services only in compliance with this Agreement and all
applicable laws and regulations, including but not limited to any laws relating to the recording or
sharing of data, video, photo, or audio content.
4. DATA USE AND LICENSING
4.1 Customer Data. As between Flock and Customer, all right, title and interest in the Customer
Data, belong to and are retained solely by Customer. Customer hereby grants to Flock a limited,
non-exclusive, royalty-free, irrevocable, worldwide license to use the Customer Data and
perform all acts as may be necessary for Flock to provide the Flock Services to Customer. Flock
does not own and shall not sell Customer Data.
Item 9.1
Packet pg. 107/133
4.2 Customer Generated Data. Flock may provide Customer with the opportunity to post,
upload, display, publish, distribute, transmit, broadcast, or otherwise make available, messages,
text, illustrations, files, images, graphics, photos, comments, sounds, music, videos, information,
content, ratings, reviews, data, questions, suggestions, or other information or materials produced
by Customer (“Customer Generated Data”). Customer shall retain whatever legally cognizable
right, title, and interest in Customer Generated Data. Customer understands and acknowledges
that Flock has no obligation to monitor or enforce Customer’s intellectual property rights of
Customer Generated Data. Customer grants Flock a non-exclusive, irrevocable, worldwide,
royalty-free, license to use the Customer Generated Data for the purpose of providing Flock
Services. Flock does not own and shall not sell Customer Generated Data.
4.3 Anonymized Data. Flock shall have the right to collect, analyze, and anonymize Customer
Data and Customer Generated Data to the extent such anonymization renders the data non-
identifiable to create Anonymized Data to use and perform the Services and related systems and
technologies, including the training of machine learning algorithms. Customer hereby grants
Flock a non-exclusive, worldwide, perpetual, royalty-free right to use and distribute such
Anonymized Data to improve and enhance the Services and for other development, diagnostic
and corrective purposes, and other Flock offerings. Parties understand that the aforementioned
license is required for continuity of Services. Flock does not own and shall not sell Anonymized
Data.
5. CONFIDENTIALITY; DISCLOSURES
5.1 Confidentiality. To the extent required by any applicable public records requests, each Party
(the “Receiving Party”) understands that the other Party (the “Disclosing Party”) has disclosed
or may disclose business, technical or financial information relating to the Disclosing Party’s
business (hereinafter referred to as “Proprietary Information” of the Disclosing Party).
Proprietary Information of Flock includes non-public information regarding features,
functionality and performance of the Services. Proprietary Information of Customer includes
non-public data provided by Customer to Flock or collected by Flock via Flock Services, which
includes but is not limited to geolocation information and environmental data collected by
sensors. The Receiving Party agrees: (i) to take the same security precautions to protect against
disclosure or unauthorized use of such Proprietary Information that the Party takes with its own
Item 9.1
Packet pg. 108/133
proprietary information, but in no event less than commercially reasonable precautions, and (ii)
not to use (except in performance of the Services or as otherwise permitted herein) or divulge to
any third person any such Proprietary Information. The Disclosing Party agrees that the
foregoing shall not apply with respect to any information that the Receiving Party can document
(a) is or becomes generally available to the public; or (b) was in its possession or known by it
prior to receipt from the Disclosing Party; or (c) was rightfully disclosed to it without restriction
by a third party; or (d) was independently developed without use of any Proprietary Information
of the Disclosing Party. Nothing in this Agreement will prevent the Receiving Party from
disclosing the Proprietary Information pursuant to any judicial or governmental order, provided
that the Receiving Party gives the Disclosing Party reasonable prior notice of such disclosure to
contest such order. At the termination of this Agreement, all Proprietary Information will be
returned to the Disclosing Party, destroyed or erased (if recorded on an erasable storage
medium), together with any copies thereof, when no longer needed for the purposes above, or
upon request from the Disclosing Party, and in any case upon termination of the Agreement.
Notwithstanding any termination, all confidentiality obligations of Proprietary Information that
is trade secret shall continue in perpetuity or until such information is no longer trade secret.
5.2 Usage Restrictions on Flock IP. Flock and its licensors retain all right, title and interest in
and to the Flock IP and its components, and Customer acknowledges that it neither owns nor
acquires any additional rights in and to the foregoing not expressly granted by this Agreement.
Customer further acknowledges that Flock retains the right to use the foregoing for any purpose
in Flock’s sole discretion. Customer and Authorized End Users shall not: (i) copy or duplicate
any of the Flock IP; (ii) decompile, disassemble, reverse engineer, or otherwise attempt to obtain
or perceive the source code from which any software component of any of the Flock IP is
compiled or interpreted, or apply any other process or procedure to derive the source code of any
software included in the Flock IP; (iii) attempt to modify, alter, tamper with or repair any of the
Flock IP, or attempt to create any derivative product from any of the foregoing; (iv) interfere or
attempt to interfere in any manner with the functionality or proper working of any of the Flock
IP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right
appearing on or contained within the Flock Services or Flock IP; (vi) use the Flock Services for
anything other than the Permitted Purpose; or (vii) assign, sublicense, sell, resell, lease, rent, or
Item 9.1
Packet pg. 109/133
otherwise transfer, convey, pledge as security, or otherwise encumber, Customer’s rights. There
are no implied rights.
5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use,
preserve and/or disclose the Footage to law enforcement authorities, government officials, and/or
third parties, if legally required to do so or if Flock has a good faith belief that such access, use,
preservation or disclosure is reasonably necessary to comply with a legal process, enforce this
Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or
emergency situations.
6. PAYMENT OF FEES
6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order
Form based on the billing structure and payment terms as indicated in the Order Form. If
Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no
later than thirty (30) days after the closing date on the first invoice in which the error or problem
appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to
contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is
more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies,
suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at
least thirty (30) days’ prior written notice to Customer of the payment delinquency before
exercising any suspension right.
6.2 Notice of Changes to Fees. In the event of any changes to fees, Flock shall provide
Customer with sixty (60) days’ notice (which may be sent by email) prior to the end of the Term.
Any such changes to fees shall only impact any subsequent renewal of the Agreement.
6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest
penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until
final payment is made.
6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on
Flock’s net income, imposed by taxing authorities associated with the order. If Flock has the
legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing
authority, for which Customer is responsible, the appropriate amount shall be invoice to and paid
by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and
Item 9.1
Packet pg. 110/133
Flock shall not charge customer any taxes from which it is exempt. If any deduction or
withholding is required by law, Customer shall notify Flock and shall pay Flock any additional
amounts necessary to ensure that the net amount that Flock receives, after any deduction and
withholding, equals the amount Flock would have received if no deduction or withholding had
been required.
7. TERM AND TERMINATION
7.1 Term. The term of this Agreement shall be for the period of time set forth on the Order Form
(the “Term”). Following the Term, this Agreement may be renewed by mutual agreement of the
Parties for a renewal term of the length set forth on the Order Form (“Renewal Term”). This
Agreement may be renewed for one or more successive renewal terms of the greater of one year
or the length(s) set forth on the Order Form (each, a “Renewal Term”).
7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any
applicable Flock Hardware at a commercially reasonable time period. In the event of any
material breach of this Agreement, the non-breaching Party may terminate this Agreement prior
to the end of the Term by giving thirty (30) days prior written notice to the breaching Party;
provided, however, that this Agreement will not terminate if the breaching Party has cured the
breach prior to the expiration of such thirty (30) day period (“Cure Period”). Either Party may
terminate this Agreement (i) upon the institution by or against the other Party of insolvency,
receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the
benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the
event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock
will refund Customer a pro-rata portion of the pre-paid fees for Services not received due to such
termination.
7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 11.1 and
11.6.
Item 9.1
Packet pg. 111/133
8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER
8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded
Software (a “Defect”), Customer must notify Flock’s technical support team. In the event of a
Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective
Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole
discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or
testing within a commercially reasonable time, but no longer than seven (7) business days after
Customer gives notice to Flock.
8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged, Customer may
request a replacement of Flock Hardware at a fee according to the reinstall fee schedule
(https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to
replace lost, damaged, or stolen Flock Hardware, Customer understands and agrees that (1) Flock
Services will be materially affected, and (2) that Flock shall have no liability to Customer
regarding such affected Flock Services, nor shall Customer receive a refund for the lost,
damaged, or stolen Flock Hardware.
8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to
maintain the Services in a manner which minimizes errors and interruptions in the Services and
shall perform the Installation Services in a professional and workmanlike manner. Services may
be temporarily unavailable for scheduled maintenance or for unscheduled emergency
maintenance, either by Flock or by third-party providers, or because of other causes beyond
Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in
writing or by e-mail of any scheduled service disruption.
8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S
SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS.
FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR
ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT
MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET
FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK
DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT
LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
Item 9.1
Packet pg. 112/133
PARTICULAR PURPOSE AND NON-INFRINGEMENT. THIS DISCLAIMER ONLY
APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE
MENTIONED IN SECTION 11.6.
8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B.
8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in
performance from any cause beyond their control, including, but not limited to acts of God,
changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of
variants), issues of national security, acts or omissions of third-party technology providers, riots,
fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or
supplies, financial institution crisis, weather conditions or acts of hackers, internet service
providers or any other third party acts or omissions.
9. LIMITATION OF LIABILITY; INDEMNITY
9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY,
FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND
EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY
SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED
THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT
LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR
BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA;
(C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR
TECHNOLOGY; (D) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR
CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL
KNOWLEDGE OR REASONABLE CONTROL INCLUDING REPEAT CRIMINAL
ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS
THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS,
EXCEED THE FEES PAID AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE
SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE
ACT OR OMISSION THAT GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER
OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
THIS LIMITATION OF LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT
Item 9.1
Packet pg. 113/133
ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION
10.6. NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING
LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF GROSS
NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) INDEMNIFICATION
OBLIGATIONS.
9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for
the acts and omissions of its own employees, officers, or agents, in connection with the
performance of their official duties under this Agreement. Each Party to this Agreement shall be
liable for the torts of its own officers, agents, or employees.
9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents and
employees, from liability of any kind, including claims, costs (including defense) and expenses,
on account of: (i) any copyrighted material, patented or unpatented invention, articles, device or
appliance manufactured or used in the performance of this Agreement; or (ii) any damage or
injury to property or person directly caused by Flock’s installation of Flock Hardware, except for
where such damage or injury was caused solely by the negligence of the Customer or its agents,
officers or employees. Flock’s performance of this indemnity obligation shall not exceed the fees
paid and/or payable for the services rendered under this Agreement in the preceding twelve (12)
months.
10. INSTALLATION SERVICES AND OBLIGATIONS
10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive
property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this
Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise
expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install,
tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer
agrees and understands that in the event Customer is found to engage in any of the foregoing
restricted actions, all warranties herein shall be null and void, and this Agreement shall be
subject to immediate termination for material breach by Customer. Customer shall not perform
any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should
Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at
Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s
Item 9.1
Packet pg. 114/133
rights to any damages Flock may sustain as a result of Customer’s default and Flock shall have
the right to enforce any other legal remedy or right.
10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock
Hardware for optimal product functionality, as conditions and locations allow. Flock will
collaborate with Customer to design the strategic geographic mapping of the location(s) and
implementation of Flock Hardware to create a deployment plan (“Deployment Plan”). In the
event that Flock determines that Flock Hardware will not achieve optimal functionality at a
designated location, Flock shall have final discretion to veto a specific location, and will provide
alternative options to Customer.
10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent
requested changes to the Deployment Plan, including, but not limited to, relocating, re-
positioning, adjusting of the mounting, removing foliage, replacement, changes to heights of
poles will incur a fee according to the reinstall fee schedule located at
(https://www.flocksafety.com/reinstall-fee-schedule). Customer will receive prior notice and
confirm approval of any such fees.
10.4 Customer Installation Obligations. Customer is responsible for any applicable
supplementary cost as described in the Customer Implementation Guide, attached hereto as
Exhibit C (“Customer Obligations”). Customer represents and warrants that it has, or shall
lawfully obtain, all necessary right title and authority and hereby authorizes Flock to install the
Flock Hardware at the designated locations and to make any necessary inspections or
maintenance in connection with such installation.
10.5 Flock’s Obligations. Installation of any Flock Hardware shall be installed in a professional
manner within a commercially reasonable time from the Effective Date of this Agreement. Upon
removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary
wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for
the length of the Term. Flock may use a subcontractor or third party to perform certain
obligations under this agreement, provided that Flock’s use of such subcontractor or third party
shall not release Flock from any duty or liability to fulfill Flock’s obligations under this
Agreement.
11. MISCELLANEOUS
Item 9.1
Packet pg. 115/133
11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal
laws, regulations, policies and ordinances and their associated record retention schedules,
including responding to any subpoena request(s).
11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid,
that provision will be limited or eliminated to the minimum extent necessary so that this
Agreement will otherwise remain in full force and effect.
11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either
Party, without prior consent. Notwithstanding the foregoing, either Party may assign this
Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or
(ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of
merger, consolidation or similar transaction.
11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee
schedule (https://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the
complete and exclusive statement of the mutual understanding of the Parties and supersedes and
cancels all previous or contemporaneous negotiations, discussions or agreements, whether
written and oral , communications and other understandings relating to the subject matter of this
Agreement, and that all waivers and modifications must be in a writing signed by both Parties,
except as otherwise provided herein. None of Customer’s purchase orders, authorizations or
similar documents will alter the terms of this Agreement, and any such conflicting terms are
expressly rejected. Any mutually agreed upon future purchase order is subject to these legal
terms and does not alter the rights and obligations under this Agreement, except that future
purchase orders may outline additional products, services, quantities and billing terms to be
mutually accepted by Parties. In the event of any conflict of terms found in this Agreement or
any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that
Customer’s purchase is neither contingent upon the delivery of any future functionality or
features nor dependent upon any oral or written comments made by Flock with respect to future
functionality or feature.
11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of
this Agreement and Parties do not have any authority of any kind to bind each other in any
respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer.
Item 9.1
Packet pg. 116/133
11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in
which the Customer is located. The Parties hereto agree that venue would be proper in the
chosen courts of the State of which the Customer is located. The Parties agree that the United
Nations Convention for the International Sale of Goods is excluded in its entirety from this
Agreement.
11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal
and will become part of this Agreement, upon Customer’s prior written consent and the mutual
execution by authorized representatives (“Special Terms”). To the extent that any terms of this
Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control.
11.8 Publicity. Flock has the right to reference and use Customer’s name and trademarks and
disclose the nature of the Services in business and development and marketing efforts.
11.9 Feedback. If Customer or Authorized End User provides any suggestions, ideas,
enhancement requests, feedback, recommendations or other information relating to the subject
matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and
interest (including intellectual property rights) with respect to or resulting from any of the
foregoing.
11.10 Export. Customer may not remove or export from the United States or allow the export or
re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of
any restrictions, laws or regulations of the United States Department of Commerce, the United
States Department of Treasury Office of Foreign Assets Control, or any other United States or
foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section
2.101, the Services, the Flock Hardware and Documentation are “commercial items” and
according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section
252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial
computer software documentation.” Flock is compliant with FAR Section 889 and does not
contract or do business with, use any equipment, system, or service that uses the enumerated
banned Chinese telecommunication companies, equipment or services as a substantial or
essential component of any system, or as critical technology as part of any Flock system.
Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification,
reproduction, release, performance, display, or disclosure of such commercial software or
commercial software documentation by the U.S. Government will be governed solely by the
Item 9.1
Packet pg. 117/133
terms of this Agreement and will be prohibited except to the extent expressly permitted by the
terms of this Agreement.
11.11 Headings. The headings are merely for organization and should not be construed as
adding meaning to the Agreement or interpreting the associated sections.
11.12 Authority. Each of the below signers of this Agreement represent that they understand this
Agreement and have the authority to sign on behalf of and bind the Parties they are representing.
11.13 Conflict. In the event there is a conflict between this Agreement and any applicable
statement of work, or Customer purchase order, this Agreement controls unless explicitly stated
otherwise.
11.14 Morality. In the event Customer or its agents become the subject of an indictment,
contempt, scandal, crime of moral turpitude or similar event that would negatively impact or
tarnish Flock’s reputation, Flock shall have the option to terminate this Agreement upon prior
written notice to Customer.
11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have
been duly given when received, if personally delivered; when receipt is electronically confirmed,
if transmitted by email; the day after it is sent, if sent for next day delivery by recognized
overnight delivery service; and upon receipt to the address listed on the Order Form (or, if
different, below), if sent by certified or registered mail, return receipt requested.
11.16 Non-Appropriation. Notwithstanding any other provision of this Agreement, all
obligations of the Customer under this Agreement which require the expenditure of funds are
conditioned on the availability of funds appropriated for that purpose. Customer shall have the
right to terminate this Agreement for non appropriation with thirty (30) days written notice
without penalty or other cost.
Item 9.1
Packet pg. 118/133
FLOCK NOTICES ADDRESS:
1170 HOWELL MILL ROAD, NW SUITE 210
ATLANTA, GA 30318
ATTN: LEGAL DEPARTMENT
EMAIL: legal@flocksafety.com
Customer NOTICES ADDRESS:
ADDRESS:
ATTN:
EMAIL:
# "
! !
!
"
Item 9.1
Packet pg. 119/133
EXHIBIT B
INSURANCE
Required Coverage. Flock shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the services under this Agreement and the results of that
work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be
placed with insurers with a current A. M. Best rating of no less than “A” and “VII”. Flock shall
obtain and, during the term of this Agreement, shall maintain policies of professional liability
(errors and omissions), automobile liability, and general liability insurance for insurable amounts
of not less than the limits listed herein. The insurance policies shall provide that the policies shall
remain in full force during the life of the Agreement. Flock shall procure and shall maintain
during the life of this Agreement Worker's Compensation insurance as required by applicable
State law for all Flock employees.
Types and Amounts Required. Flock shall maintain, at minimum, the following insurance
coverage for the duration of this Agreement:
(i) Commercial General Liability insurance written on an occurrence basis with minimum
limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000)
in the aggregate for bodily injury, death, and property damage, including personal injury,
contractual liability, independent contractors, broad-form property damage, and product and
completed operations coverage;
(ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits
of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in
the aggregate;
(iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five
Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the
aggregate;
(iv) Commercial Automobile Liability insurance with a minimum combined single limit of
One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage,
including owned and non-owned and hired automobile coverage; and
Item 9.1
Packet pg. 120/133
(v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five
Million Dollars ($5,000,000).
Item 9.1
Packet pg. 121/133
Flock Safety + WA -Edmonds PD
__
y
_______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
________________
MAIN CONTACT:
Garret Thomson
garret.thomson@flocksafety.com
3603207063
Item 9.1
Packet pg. 122/133
EXHIBIT A
ORDER FORM
Customer: WA - Edmonds PD Initial Term: 24 Months
Legal Entity Name: WA - Edmonds PD Renewal Term: 24 Months
Accounts Payable Email: Payment Terms: Net 30
Address: 250 5th Ave N Edmonds, Washington 98020 Billing Frequency: Total Contract Billed at Signing
Retention Period: 30 Days
Hardware and Software Products
Annual recurring amounts over subscription term
Professional Services and One Time Purchases
Professional Services - Standard Implementation Fee $650.00 5 $3,250.00
Professional Services - Existing Infrastructure
Implementation Fee $150.00 14 $2,100.00
Estimated Tax:$12,531.75
Contract Total: $119,350.00
Contract Total (w/ Estimated
Tax):
$131,881.75
Item Costt Quantityyy Total
Flock Safety Platform $57,000.00
Flock Safety LPR Products
Flock Safety Falcon ®Includedd 19 Includedd
Item Costt Quantityyy Total
One Time Fees
Flock Safety Professional Services
Item 9.1
Packet pg. 123/133
The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires
selfinstallation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest
Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement.
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement may be renewed for one or more
successive renewal terms of the length(s) set forth on the Order Form (each, a “Renewal Term”).
LPR Unit Price
Product
Count Years Total
Flock Safety Falcon $3,000 19 2 $114,000.00
Billing Schedule
Billing Schedule Amount (USD)
Total Contract Due at Signing $119,350.00
*Tax not included
Item 9.1
Packet pg. 124/133
Product and Services DescripƟon
Flock Safety Platform Items Product Description
Flock Safety Falcon ®
Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary
machine learning software) and real-time alerts for unlimited users.
Professional Services - Standard
Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance
with the Flock Safety Standard Implementation Service Brief.
Professional Services - Existing
Infrastructure Implementation Fee One-time Professional Services engagement. Includes site and safety assessment of existing vertical infrastructure location, camera setup and testing,
and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief.
Item 9.1
Packet pg. 125/133
By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms
and conditions contained in the Terms of Service located at https://www.flocksafety.com/terms-and-conditions
The Parties have executed this Agreement as of the dates set forth below.
Customer: WA - Edmonds PD
By:
Name:
Title:
Date:
FLOCK GROUP, INC.
Customer: WA - Edmonds PD
\FSSignature2\
By:
\FSSignature1\
By:
Name:
\FSFullname2\
\FSFullname1\
Name:
Title:
\FSTitle2\
\FSTitle1\
Title:
Date:
\FSDateSigned2\
\FSDateSigned1\
Date:
$
Item 9.1
Packet pg. 126/133
City Council Agenda Item 9.2
June 9, 2026 - Regular Meeting
TITLE:Resolution to Declare an Emergency and Waive Competitive Bidding
Requirements (Only One Reading Required)
DEPARTMENT:Public Works and Utilities
PRESENTER:Andy Rheaume, Public Works and Utilities Director
NEEDED FROM COUNCIL:Action
RECOMMENDATION:I move to approve a resolution of the City Council of the City of
Edmonds, Washington, finding that an emergency existed and the
waiving of competitive bidding requirements for public works to
transport Wastewater Treatment Plant liquid sludge was necessary to
avoid serious environmental damage to Puget Sound.
BUDGET:
Total Dollar Amount:212,177.01 ☐ Approved in Budget
Fund(s):Wastewater Utility Fund ☒ Budget Reallocation Required
☐ No Budget Impact
PROBLEM/ISSUE STATEMENT:
The Edmonds Wastewater Treatment Plant experienced an emergency from May 8th through May
13th 2026 that required trucking of wastewater sludge. The Schwing Pump that pumps dewater sewage
cake to the trucks or the gasifier/dryer system failed catastrophically and required parts that the city did
not have on hand. The failure made it so the plant was unable to dewatered sludge into cake, and the
liquid sludge needed to be pumped out of the plant on to trucks with bladders that transport liquid. The
plant can handle an upset of this nature for a couple days, then it would discharge raw sewage to the
Puget Sound at the rate of 4-5 million gallons per day.
Staff immediately started calling other wastewater plants to get contacts for sludge disposal, King
County agreed to shut off flows from the Westpoint Wastewater Plant, and staff started calling sludge
trucking companies. The only company that could respond with two trucks and continue the operation
14-16 hours a day was The Septic Group out in Lake Stevens, WA. It's important to note that The Septic
Group assisted us over the holiday weekend and cleared already scheduled work to come to our aid.
Staff authorized the service without a contract or competitive bidding process because the sludge
needed to be hauled as soon as possible to avoid an environmental catastrophe.
On June 1st, 2026, the City received the invoice from The Septic Group in the amount of $212,000 for the
sludge trucking and disposal services. Section 15.3 of the Purchasing Policy applies to
Emergencies. “Emergency” is defined as “unforeseen circumstances beyond the control of the
municipality that either: (a) Present a real, immediate threat to the proper performance of essential
functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if
immediate action is not taken.” Both circumstances apply to this instance.
The Emergency procurement policy, and RCW 39.04.280, requires that City Council adopt a resolution
Item 9.2
Packet pg. 127/133
declaring an emergency for the event to remain compliant with the City’s procurement policy and state
law.
CONTEXT, ANALYSIS, & ALTERNATIVES:
The only alternative to the action taken was to discharge raw sewage to the Puget Sound for days. This
would of resulted in a major environmental catastrophe, polluting the Puget Sound and its shoreline. It
would of required a clean up and fines with a cost that would exceed the amount of contract to truck
sludge.
Staff did fact check the invoice for the amount of gallons trucked and disposed of as well as the industry
rate per gallon for trucking and disposal. Both the amount of gallons is accurate and the rate per gallon
is within industry standards.
RECOMMENDATION:
I move to approve a resolution of the City Council of the City of Edmonds, Washington, finding that an
emergency existed and the waiving of competitive bidding requirements for public works to transport
Wastewater Treatment Plant liquid sludge was necessary to avoid serious environmental damage to
Puget Sound.
BUDGET IMPACTS:
This is an unforeseen emergency expense. The wastewater utility end fund balance is adequate to cover
this expense.
ITEM HISTORY:
None
ADDITIONAL INFORMATION:
ATTACHMENTS:
Resolution Declaring and Emergency
The Septic Group Invoice
Item 9.2
Packet pg. 128/133
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, FINDING THAT AN EMERGENCY EXISTED AND THE
WAIVING OF COMPETITIVE BIDDING REQUIREMENTS FOR PUBLIC
WORKS TO TRANSPORT WASTEWATER TREATMENT PLANT LIQUID
SLUDGE WAS NECESSARY TO AVOID SERIOUS ENVIRONMENTAL
DAMAGE TO PUGET SOUND.
WHEREAS, on May 8, 2026, the Schwing Pump in the Wastewater Treatment Plant
(WWTP) that pumps dewatered sewage cake to the trucks or the gasifier/dryer
system failed catastrophically and required repair parts that the City did not have
immediately available; and
WHEREAS, due to this failure, the WWTP was unable to dewater sludge into cake,
and was instead required to pump the liquid sludge out of the WWTP onto trucks
with bladders that transport liquid for disposal for the period of May 8 to 13, 2026;
and
WHEREAS, the only alternative to transporting such liquid would have been to
discharge raw sewage into the Puget Sound for several days at a rate of 4-5 million
gallons per day, resulting in major pollution to the Sound and its shoreline, as well
as related clean-up costs and fines; and
WHEREAS, City staff immediately took all available steps to limit the damage
from the Schwing Pump failure, including contacting King County to shut off
flows from the Westpoint Wastewater Plant; and
Item 9.2
Packet pg. 129/133
WHEREAS, City staff engaged The Septic Group, which was the only company
available to provide the necessary liquid sludge transportation assistance, and
which agreed to work over the holiday weekend and clear other already scheduled
work to come to the City’s aid. City staff authorized these services without a
contract or competitive bidding process in order to begin the liquid sludge hauling
promptly to avoid environmental catastrophe and its related costs; and
WHEREAS, on June 1, 2026, the City received an invoice from The Septic Group in
the amount of $212,000 for the sludge trucking and disposal services. City staff
reviewed the invoice and confirmed that the amount of gallons trucked was
accurate, that the fees per gallon were within industry standards, and that these
costs were likely less than environmental clean-up costs and fines; and
WHEREAS, City compliance with the usual competitive bidding requirements would
not have allowed it to respond as quickly as required to avoid raw sewage discharge
into Puget Sound or make the necessary repairs to ensure proper performance of
the WWTP’s essential functions; and
WHEREAS, RCW 39.04.280 allows municipalities to waive competitive bidding
requirements for purchases of supplies, materials, equipment and services in order
to respond to an emergency and stabilize the emergency condition; and
WHEREAS, RCW 39.04.280 defines emergency as “unforeseen circumstances
beyond the control of the municipality that either: (a) Present a real, immediate
threat to the proper performance of essential functions; or (b) will likely result in
material loss or damage to property, bodily injury, or loss of life if immediate action
is not taken;” and
WHEREAS, the City Council finds that the failure of the Schwing Pump and the
resultant temporary inability to process liquid sludge, which is essential to proper
Item 9.2
Packet pg. 130/133
WWTP operations, and the risk of raw sewage discharge into Puget Sound should
be considered an emergency for the purposes of RCW 39.04.280; now therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
Section 1. EMERGENCY FINDING. The failure of the Wastewater Treatment Plant
Schwing Pump and the resultant temporary inability to process liquid sludge, risking
the discharge of raw sewage into Puget Sound, constituted an emergency that
justified the waiver of competitive bidding requirements and the authorization of
services by The Septic Group without a contract for liquid sludge transportation
without first engaging in a competitive bidding process.
RESOLVED this _____ day of June 2026.
CITY OF EDMONDS
_______________________
MAYOR, MIKE ROSEN
ATTEST:
CITY CLERK, LUKE LONIE
FILED WITH THE CITY CLERK:
Item 9.2
Packet pg. 131/133
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. ____
Item 9.2
Packet pg. 132/133
INVOICE
129944
INVOICE DATE
May 29, 2026
J O B A D D R ES S
City of Edmonds Wastewater Treatment Plant
200 2nd Avenue South
Edmonds, WA 98020 USA
Completed Date: 5/29/2026
Payment Term: Due Upon Receipt
Due Date: 5/29/2026
D ES C R I P T I ON O F W O R K
Hauling in response to an Emergency on-call request. This emergency request was for hauling & disposal of sludge from the
City of Edmonds Wastewater Treatment Plant to Tenelco for disposal.
Please note: This invoice total reflects charges for hauling work performed on the dates of 05/9/26, 05/10/26, 05/11/26,
05/12/26, 05/13/26. These services were performed on an emergency basis and took place on a holiday weekend.
TA S K D ES C R I P T IO N QT Y P R I C E TOTA L
HAULINGSSPECPROJ Special Project Hauling Services:
Hauling Services taking place on an emergency basis and
holiday weekend. Pricing is inclusive of pumping and disposal
rates.
299482.00 $0.64 $191,668.48
POTENTIAL SAVINGS $0.00
SUB-TOTAL $191,668.48
3104 - EDMONDS 10.7%$20,508.53
TOTAL DUE $212,177.01
BALANCE DUE $212,177.01
Thank you for choosing The Septic Group!
The Septic Group
A Division of Series Seven Inc.
P.O. Box 1179
Lake Stevens WA 98258
425-397-7771
www.thesepticgroup.com
BILL TO
City of Edmonds Wastewater Treatment Plant
200 2nd Avenue South
Edmonds, WA 98020 USA
Invoice #129944 Page 1 of 1
Item 9.2
Packet pg. 133/133