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06/26/2001 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES June 26, 2001 Following a Special Meeting at 6:50 to meet with a new member of the Cemetery Board, the Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Haakenson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Dave Earling, Council President Thomas A. Miller, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Dave Orvis, Councilmember Richard Marin, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Tom Tomberg, Fire Chief Greg Wean, Acting Police Chief Duane Bowman, Development Serv. Director Stephen Clifton, Community Services Director Peggy Hetzler, Administrative Services Director Noel Miller, Public Works Director Arvilla Ohlde, Parks and Recreation Director Jim Larson, Assistant Admin. Serv. Director Rob Chave, Planning Manager Stephen Koho, Treatment Plant Manager Don Fiene, Assistant City Engineer Cindi Cruz, Executive Assistant Scott Snyder, City Attorney Zach Lell, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR APPROVAL OF THE AGENDA. MOTION CARRIED UNANIMOUSLY. 2. CONSENT AGENDA ITEMS Councilmember Plunkett requested Item F be removed from the Consent Agenda. Councilmember Petso requested Items B and C be removed. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER MARIN, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: (A) ROLL CALL rove (D) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 19, 2001 /01 utes Edmonds City Council Approved Minutes June 26, 2001 Page 1 pprove (E) APPROVAL OF CLAIM CHECKS #48865 THROUGH #49031 FOR THE WEEK OF ]aim DUNE 18, 2001, IN THE AMOUNT OF $553,315.07. APPROVAL OF PAYROLL DIRECT Checks DEPOSITS AND CHECKS #2192 THROUGH #2311 FOR THE PERIOD JUNE 1 THROUGH JUNE 15, 2001, IN THE AMOUNT OF $1,048,416.12 Beck's Funeral (G) PROCLAMATION IN HONOR OF BECK'S FUNERAL HOME 50Tn ANNIVERSARY ome Res# 1004 (H) RESOLUTION NO. 1004 ADOPTING A SIX -YEAR TRANSPORTATION Six -Year 'ITIP IMPROVEMENT PROGRAM AND DIRECTING THE SAME TO BE FILED WITH THE STATE SECRETARY OF TRANSPORTATION AND THE TRANSPORTATION IMPROVEMENT BOARD rd# 3368 (I) ORDINANCE NO. 3368— CONTRACT REZONE TO REZONE APPROXIMATELY 3,485 Fourno Rezone SQUARE FEET FROM RM-3 TO RM-1.5 (Applicant: Ines Angiono-Fourno / Property Location: 551 Elm Way / File No. CDC-2001-53) Item B and C: Approval of Special City Council Meeting Minutes of June 18, 2001 and Approval of Special City Council Meeting Minutes of June 19, 2001 Councilmember Petso advised she was unable to attend the Special Council meetings of June 18 and 19 and would abstain from voting on the minutes. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER MARIN, FOR Approve APPROVAL OF CONSENT AGENDA ITEMS B AND C. MOTION CARRIED, Special COUNCILMEMBER PETSO ABSTAINED. The agenda items approved are as follows: Meeting Minutes for (B) APPROVAL OF SPECIAL CITY COUNCIL MEETING MINUTES OF JUNE 18, 2001 6/18/01 & 6/19/01 (C) APPROVAL OF SPECIAL CITY COUNCIL MEETING MINUTES OF JUNE 19, 2001 Item F: Report on Final Construction Costs for the Perrinville and North Perrinville Sanitary Sewer — LID 215 and 216, and Council Acceptance of Proiect Councilmember Plunkett requested staff review any outstanding issues with the project and what Council action was necessary. Assistant City Engineer Don Fiene explained Council acceptance was necessary to finalize the project and release the retainer, indicating satisfaction with the construction. He commented this was the standard process for all construction projects that went to bid. Councilmember Plunkett asked whether construction had been completed. Mr. Fiene indicated construction had been completed and there were no outstanding issues. A complete tally and analysis of all costs (construction, administrative, design, legal, etc.) will be discussed at the July 10 Finance Committee meeting. He explained the construction process proceeded very well and any complaints were addressed satisfactorily. He acknowledged this was the largest LID the City had undertaken in the past 15 years. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER MARIN, FOR Final APPROVAL OF AGENDA ITEM F. MOTION CARRIED UNANIMOUSLY. The agenda item onstruc- approved is as follows: ion Costs for LIDs 215 and 216 (F) REPORT ON FINAL CONSTRUCTION COSTS FOR THE PERRINVILLE AND NORTH PERRINVILLE SANITARY SEWER — LID 215 AND 216, AND COUNCIL ACCEPTANCE OF PROJECT han a to COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER MILLER, TO ADD Benda APPROVAL OF CEMETERY BOARD MEMBER TO THE AGENDA AS ITEM 3A, AND MOVE ITEM 3 TO ITEM 3B. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Approved Minutes June 26, 2001 Page 2 1 F 3A. Joint Meeting with Public Facility District Board Resolution I of the PFD Approving Charter FD pproval of s 3B. CEMETERY BOARD APPOINTMENT COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO APPOINT BOB STEVENSON AS AN ALTERNATE MEMBER OF THE CEMETERY BOARD. MOTION CARRIED UNANIMOUSLY. JOINT MEETING WITH THE EDMONDS FACILITY DISTRICT (PFD) BOARD Council President Earling explained the Council interviewed 11 candidates for the PFD Board last week. The candidates were outstanding and it was difficult for the Council to make a decision to select only five members. He congratulated the boardmembers. Mayor Haakenson indicated there were four items the PFD and Council needed to address tonight, PFD approval of the PFD Charter previously approved by the City Council, PFD approval of the bylaws, City Council and PFD approval of the Interlocal Operating Agreement, and PFD approval of the resolution to impose a .033% sales and use tax. Community Services Director Stephen Clifton explained the .033% sales and use tax was not a new tax but a credit against the existing sales tax. He noted the PFD Charter had been previously approved by the Council. The City Council would need to review, discuss and approve the Interlocal Agreement, which established the relationship between the City Council and the PFD Board. He explained it was important that the City Council and PFD Board review, discuss and approve the items in the order presented to ensure the items were approved sequentially. Once the PFD imposed the .033% sales and use tax by resolution, it would be forwarded to the Washington State Department of Revenue who would determine the amount of sales and use tax collected in the City each month. If the resolution reached the State by July 1, the PFD Board would receive their first check in early October. Mr. Clifton further explained the PFD Board would be electing officers at a future meeting. Mayor Haakenson asked how the PFD should proceed with approval of the items. City Attorney Scott Snyder stated the bylaws adopted Roberts Rules of Order. Under Roberts Rules, any member of the Board could make and second a motion. PFD Boardmembers introduced themselves: John McGibbon, Terry Vehrs, Kay Mahaffey and James Monroe (Jan Connor was unable to attend). (A) PFD Board Approval of PFD Charter (previously approved by the City Council) BOARDMEMBER VEHRS MOVED, SECONDED BY BOARDMEMBER McGIBBON, TO ADOPT RESOLUTION NO. 1. MOTION CARRIED UNANIMOUSLY (4-0). The resolution reads as follows: A RESOLUTION OF THE EDMONDS PUBLIC FACILITIES DISTRICT, APPROVING THE EDMONDS PUBLIC FACILITIES DISTRICT CHARTER. Mr. Clifton read the resolution, approving the Edmonds Public Facilities District Charter. (B) PFD Board Approval of PFD Bylaws BOARDMEMBER McGIBBON MOVED, SECONDED BY BOARDMEMBER MONROE, FOR APPROVAL OF THE BYLAWS. MOTION CARRIED UNANIMOUSLY (4-0). Edmonds City Council Approved Minutes June 26, 2001 Page 3 (C) City Council/PFD Approval of Interlocal Operating Agreement Mr. Clifton explained the Interlocal Operating Agreement establishes the relationship between the Board and the Council, and requires approval by the City Council and the PFD Board. He referred to a memo staff prepared highlighting key elements of the Interlocal Agreement. City Council Approval of COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MARIN, Interlocal Operating THAT THE CITY COUNCIL APPROVE THE INTERLOCAL AGREEMENT BETWEEN THE Agreement CITY COUNCIL AND THE EDMONDS PUBLIC FACILITIES DISTRICT BOARD. MOTION CARRIED UNANIMOUSLY. PFD Approval of BOARDMEMBER MAHAFFEY MOVED, SECONDED BY BOARDMEMBER MONROE, THAT Interlocal Operating THE PUBLIC FACILITIES DISTRICT BOARD APPROVE THE INTERLOCAL AGREEMENT. Agreement Observing the Interlocal Agreement indicated the City's Finance Director was an ex-officio member, Boardmember McGibbon asked whether that individual was a voting member. City Attorney Zach Lell answered an ex-officio member would not have voting powers and was a formal/symbolic member with specific custodial duties over funding. The five boardmembers retained formal voting powers exclusively. Boardmember Vehrs pointed out page 3 of the Interlocal Agreement indicated the district shall, no later than June 26, 2001, adopt a resolution imposing the 0.033 sales and use tax and page 7 indicated the PFD Board President needed to be in place to adopt the resolution. Mr. Lell explained that because the PFD Board's officers would not be elected until a subsequent special meeting occurred, the formal signature of the Board President was not required. MOTION CARRIED UNANIMOUSLY (4-0). (D) PFD Board Approval of Resolution to Impose a .033% Sales and Use Tax Mr. Clifton explained under PFD legislation, the PFD Board had the ability to impose a 0.033% sales and use tax. He reiterated this was not a new tax but a credit against the existing sales tax collected. Resolution 2 BOARDMEMBER MONROE MOVED, SECONDED BY BOARDMEMBER McGIBBON, FOR f the PFD APPROVAL OF RESOLUTION NO. 2. MOTION CARRIED UNANIMOUSLY (4-0). The Imposing a resolution reads as follows: 0.033% Sales & Use Tax A RESOLUTION OF THE EDMONDS PUBLIC FACILITIES DISTRICT, IMPOSING A 0.033 PERCENT SALES AND USE TAX, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. Mr. Clifton explained the PFD Board and three staff members would be reviewing proposals submitted by June 25. On July 2, the PFD Board and City staff will review the three proposals submitted, interviews will be held on July 9, and consultant selection completed on July 11. The City Attorney will prepare a Professional Services Agreement for review by the Council on July 24. Council President Earling asked Mr. Clifton to explain the public notice requirements for the PFD Board and how the Council would be kept informed of PFD actions. Mr. Clifton explained he would keep the Council up-to-date via email or memorandums. The PFD Board was required to publish meeting notices. As the Board was only required to meet semi-annually, their meetings would be special meetings that would be published similarly to any other public meeting notices in the City. Mr. Snyder explained any Edmonds City Council Approved Minutes June 26, 2001 Page 4 member of the public who wanted notice of meetings could file a request with the City Clerk. The Charter also required that key PFD Board" decisions such "as' establishing the location, approving a project, etc. be made following public input. Councilmember Marin commented tonight's actions, the first vote of the PFD Board, was a significant milestone. He thanked the boardmembers for volunteering to participate. 4. AUDIENCE COMMENTS aeant John Nordquist, 7516 241st SW, Edmonds, commended the City on the beautiful facility. He expressed ouncil concern with Council President Earling's comments at the June 19 Council meeting regarding the process Pos,tion for replacing the vacant Council position. He recalled difficulties encountered and overcome in the past when replacing a Councilmember and recalled a successful process had been established for interviewing and appointing Councilmembers. He urged the Council to fill the Council vacancy as it was important to the Council and residents that the Council have seven members. Natalie Shippen, 1022 Euclid, Edmonds, asked who controlled land use in the lower yard of the Unocal Unocal roperty iproperty,notin in response to a question from the Department of Energy, the Department of Ecology exerted its authority over the property. She requested a public hearing be held regarding future land use of the lower yard Unocal property, noting although the property had been discussed for approximately 15 years, there had never been a public hearing on how the property was to be used. She noted the Department of Ecology was negotiating with Unocal for cleanup of the property to industrial standards, contrary to the City's zoning of waterfront. She said the cleanup level should depend on what the City determined was the appropriate future use of the property. She commented the wording of Agenda Item #6 (Community Services Department Quarterly Report) was not informative and she was unaware it would include an update regarding the Edmonds Crossing project. Unocal Roger Hertrich, 1020 Puget Drive, Edmonds, concurred with Ms. Shippen, referring to an advisory Property report for 188 units proposed for the Unocal tank farm. He suggested citizens be included in the planning process for development of the Unocal property. He recalled Item #7 (Authorization for Staff to Develop a Financing Plan for Critical Capital/Infrastructure Needs), began when Council President Planfo Financing Earlin requested staff provide a list of projects that could be addressed with the $200 000 in Plan for g q P P J Capital/ unanticipated utility tax revenue. He pointed out the list had increased to $4 million in projects to be Infrastruc- funded via Councilmanic bonds. He noted the Council had only used Councilmanic bonds twice, for the ure Needs swimming pool and the library, projects the Council determined were a public necessity and, rather than take a chance the public would not pass a bond issue, funded via Councilmanic bonds. However, in his opinion, Item #7 contained a wish list of repair/maintenance items that apparently were not important enough to be funded via other means. He referred to funding for sewer flow meters and questioned why a sewer project would be funded from the General Fund rather than the Sewer Fund. He also questioned projects that had been added to the list such as a skate park. He questioned why the list had increased to $4 million in projects and questioned whether the bonds would be issued only to find the City needed to pay a large amount for the Public Safety building litigation. He noted the Council did not approve the 6% property tax increase, deliberately slighting the normal funding process by not keeping up with inflation. Unocal Frances Murphy, Chair of the Edmonds Citizens Awareness Committee (ECAC), a group who are n'u working with Unocal on the clean-up of the Department of Ecology, explained the group was funded via grants from the Department of Ecology under the Public Participation Plan of the Model Toxics Control Act of the State of Washington. As a volunteer, she was asked to form a public participation plan to encourage and coordinate effective public involvement tailored to the public's needs at a particular Edmonds City Council Approved Minutes June 26, 2001 Page 5 facility. She explained the role of ECAC was to assist the public in understanding the process and to ensure the public was aware of the opportunities to provide input to the Department of Ecology to ensure the completed cleanup would be acceptable to the community. To assist citizens to understand and influence the final outcome, ECAC delivers information via a technical consultant who is funded via the grant funds. Any citizen who wished to participate directly with the Department of Ecology may call them to request information — (425) 649-7000. She invited the public to submit comments by the July 11 deadline regarding the cleanup of the Unocal site. Unocal Greg Glass, Technical Consultant to the Edmonds Citizens Awareness Committee, 8315 5th Avenue Property NE, Ste. B, Seattle, explained the Department of Ecology did not determine land use or the future use of rlean-up any site. He said a technical work group was currently addressing the issue of cleanup level standards. He explained although future land use normally affected clean-up standards (change depending on the future use of the site), a more important issue on a site like Unocal was what left the site regardless of the use. He explained regardless of the use of the Unocal site, groundwater would continue to leave the site; a focus of their work has been to determine how much contamination could be allowed to leave the site without causing harm to offsite areas. He summarized it was not the role of ECAC to tell citizens what to think or to speak for all citizens, it was their role to provide a means by which interested citizens could speak knowledgably and effectively to their interest and concerns regarding clean-up. Use of 5. WORK SESSION ON THE RECOMMENDATION OF THE PLANNING BOARD REGARDING Woodway USE OF WOODWAY MEADOWS PROPERTY Meadows Property Planning Manager Rob Chave explained this item was recommended to the Council by the Planning Board who considered the use of the Woodway Meadows property during its review of Comprehensive Plan amendments. He explained in 1999 the City accepted a property tax deed from Snohomish County for this property. At that time, the City established a temporary use classification establishing the use for private accesses that were already established, utility rights and emergency only access to the Woodway property to the west. The Planning Board was asked to review the temporary classification to determine a permanent classification. The Engineering Department determined the area was not needed for right- of-way and the Planning Board determined the adopted walkway plan did not include the property for a future walkway. He explained the walkway plan was currently being reviewed by Parks and Recreation and Engineering who have concluded the property was not needed at this time for a walkway. The Planning Board recommends confirmation that the property was not needed for a walkway or bikeway and to continue the temporary use classification with the addition of ensuring the easement allowed for any drainage improvements that may be needed in the area. Staff concurs with the Planning Board recommendation to adopt a permanent classification by resolution on a future consent agenda and direct staff to initiate a street map amendment (via the Hearing Examiner and City Council) which would refer to the resolution establishing the specific use for the property: Mayor Haakenson remanded the matter to Council for action. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER MARIN, THAT THE COUNCIL ADOPT A PERMANENT USE CLASSIFICATION BY RESOLUTION ON THE NEXT AVAILABLE CONSENT AGENDA WHICH ESTABLISHES A PERMANENT USE CLASSIFICATION CONSISTENT WITH THE TEMPORARY CLASSIFICATION ESTABLISHED BY THE CITY COUNCIL IN SEPTEMBER OF 1999, INCLUDING A DRAINAGE EASEMENT ACCESS AS A UTILITY USE, AND TO DIRECT STAFF TO INITIATE AN APPLICATION TO AMEND THE CITY'S OFFICIAL STREET MAP, TYING USE OF THE PROPERTY TO THE ADOPTED COUNCIL RESOLUTION. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Approved Minutes June 26, 2001 Page 6 C om iunity Services nent 6. COMMUNITY SERVICES DEPARTMENT QUARTERLY REPORT — JUNE 2001 16uarh_ rterly ort Edmonds Crossing Community Services Director Stephen Clifton explained the Edmonds Crossing project was intended to onds provide a long-term solution to current operations and safety conflicts between ferry, rail, automobile, rossing transit, pedestrians and bicycle traffic in downtown by integrating the modes of travel into one facility. The proposal is to relocate the existing ferry terminal from Main Street to a site further from the downtown core. He reviewed significant events that have occurred since the last update to the Council in February 2000 including preparation of a Sediment Investigation and Phase II Environmental Site Investigation for the Marina Beach property west of the BNFS railroad tracks, Purchase and Sale Agreement for the Marina Beach property entered into by the Council and Unocal in April 2001, completion of two required biological assessments related to Fish and Wildlife, which were completed in January 2001, support from the Edmonds Crossing Technical Advisory Committee (TAC) for modified alternative #2 (Pt. Edwards site north of the Unocal property), and presentation to the Signatory Agency Committee to obtain their concurrence with Modified Alternative #2 in order to move forward and issue a Final Environmental Impact Statement. Mr. Clifton continued his review of significant events associated with the Edmonds Crossing project including an update by the Edmonds Crossing Team to the Edmonds Crossing Oversight Committee who all expressed support for the Pt. Edwards site (with the exception of Department of Ecology as they serve on the Signatory Agency Committee), and a second Signatory Agency Committee meeting to respond to comments/questions raised previously. Staff will be meeting with local Native American tribes to discuss issues related to tribal fishing rights and other issues. Mr. Clifton noted staff originally envisioned issuing the Final Environmental Impact Statement (FEIS) and Record of Decision during the fall of 2001. Due to recent changes in the environmental regulatory climate and the amount of Signatory Agency comments that must be addressed, it was unlikely the FEIS and Record of Decision would be issued in 2001. Sound Sound Transit Transit Mr. Clifton explained Sound Transit proposed a northern commuter rail line that will link Everett with Seattle, Tacoma and Lakewood. The south portion is already operational. Three commuter rail stations are proposed on the north line, one in Edmonds located between the existing Amtrak station and Main Street along both sides of the BNSF tracks. The $8 million budget will fund preliminary and final designs as well as site amenities. A separate budget will fund station art. He explained since the last Sound Transit Citizen Advisory Committee, meeting in August 2000 including Sound Transit has met with City staff as part of a Technical Advisory Committee (TAC) to work toward development of an attractive, efficient and functional station. Issues discussed by the TAC include traffic/transit access and circulation, Railroad Avenue and station platform design, station amenities, and budget. The TAC is close to approving conceptual designs for the site amenities and the art subcommittee has chosen sculptor Gerry Tsutakawa as the artist for the Edmonds station. Mr. Clifton explained the schedule for start-up of service on the Everett to Seattle line has been heavily influenced by the implementation of track and signal improvements. In May 2001 BNSF authorized the preliminary engineering for the second track; it is expected to take 3-4 months for these plans to be prepared. Final designs are estimated to be completed in the spring of 2002 followed by construction, which is estimated to be completed in time for Sounder to begin operations during the spring of 2003. station Fire Station #16 Mr. Clifton explained the new fire station was proposed at 8429 — 196`h Street SW and is programmed at approximately 9,700 square feet. Staff recently met to discuss the final steps in the consultant selection Edmonds City Council Approved Minutes June 26, 2001 Page 7 process. TCA Architecture, a firm who has overseen design and construction of over 100 fire stations, was selected as the consultant. Following a meeting June 28 with TCA Architecture, TCA will prepare a scope of work and budget for negotiation with City staff. A Professional Services agreement will be presented to the Council for approval before TCA begins preparation of the fire station design. It was anticipated the fire station would be completed in the fall of 2002. Unocal Site Unocal Site Cleanup leanup Mr. Clifton explained the Unocal site currently contained storage tanks, pipes, truck loading racks, office buildings and other structures. Petroleum contamination also exists in the soil, surface water, and ground water as a result of more than 60 years of operation. During the past several months, representatives from Department of Ecology, Unocal, City of Edmonds, Port of Edmonds, Edmonds Citizen Advisory Committee have been meeting regularly to discuss issues related to contamination levels, proposed cleanup activities, standards, and timelines. The meetings have been highly productive and Unocal is expected to undertake interim cleanup actions beginning in July/August 2001. This phase of the cleanup will afford geologist and DOE officials the opportunity to determine the extent of the petroleum contamination. After the extent of contamination is determined, the next phase of creating a draft and final action cleanup plan, engineering drawings can begin, followed by eventual cleanup in 2004. Mr. Clifton explained interim actions that will occur in 2001 include excavating and removing three of six floating product plumes on the lower yard (July/August 2001), removing fuel storage tanks in the upper yard (summer/fall 2001), and removing sand blast grit and associated surface soil (summer 2002). Future activities include preparing a feasibility study of alternative proposals for final cleanup (summer 2003), developing a draft Cleanup Action Plan (summer 2003), issuing final Action Cleanup Action Plan (fall 2003), preparing engineering design documents (fall/winter 2003/2004), and implementing final cleanup actions (2004 construction season). Mayor Haakenson noted any one of the three projects could occupy a staff person full-time; Mr. Clifton oversees all three as well as coordinating the Public Facilities District. Mayor Haakenson thanked Mr. Clifton for his efforts. Councilmember Petso inquired about the impact on Railroad Avenue as a result of the Sound Transit project and what Council's role was in that project. Mr. Clifton answered several alternatives have been reviewed by the TAC relating to platform design and width and design and width of Railroad Avenue. The proposals include a variety of platform widths east of Railroad Avenue as well as various scenarios for the width of Railroad Avenue. To maintain adequate width between the railroad tracks and site amenities on the Sound Transit platform, the platform must be a certain width and distance from the railroad tracks, therefore, the platform will encroach into the existing Railroad Avenue right-of-way. Staff and Community Transit continue to consider alternatives that would ensure Community Transit could serve commuters using the Sound Transit line as well as continue to service Railroad Avenue and the Senior Center. As of this time, a decision regarding the roadway width has not been determined and staff is awaiting direction from Sound Transit who has been discussing the possibility of securing encroachments from BNSF into the required setbacks so that Railroad Avenue can be retained at a width that would allow Community Transit to provide service. Councilmember Petso asked whether the Council would have a role in this decision. Mr. Clifton answered the TAC meetings were public and citizens could and have been attending. The ultimate decision should be taken to the Council for comment. Councilmember Petso commented $8 million appeared to be a great deal of money to spend on a station that may move if the Edmonds Crossing project was developed. Mr. Clifton answered if the Edmonds Crossing project was developed, this Edmonds City Council Approved Minutes June 26, 2001 . Page 8 Sound Transit station would be an interim facility. The TAC has attempted to recommend design/development of amenities that could be relocated to the Edmonds Crossing project. Councilmember Petso asked when the Council couldbecome involved in the Unocal cleanup process to ensure the cleanup was sufficient to retain flexibility in the land use. Mr. Clifton answered the Department of Ecology determined the cleanup standard, not the City Council. The City's Comprehensive Plan and Zoning Map designate the property as Waterfront Commercial. Unocal was considering scenarios for developing the upper yard as a residential complex and there has been discussion of establishing a cleanup standard that would allow such a land use. Unless the Waterfront Commercial zoning was changed by the City Council before the cleanup standards were determined, the cleanup standards would be established to allow the uses permitted in Waterfront Commercial including the multimodal project. He said if the Council intended to change the zoning of the area, it would be appropriate to do so before the cleanup standard was established. Financing Plan for 7. AUTHORIZATION FOR STAFF TO DEVELOP FINANCING PLAN FOR CRITICAL Capital/ CAPITALANFRASTRUCTURE NEEDS Infrastruc- ure Needs Administrative Services Director Peggy Hetzler explained this was the continuation of previous presentations regarding possible funding strategies to address the City's high priority capital and infrastructure needs. She reviewed the process, beginning in January 2001 when Council President Earling requested staff research high priority capital projects that could be funded via leveraging the additional electrical utility tax revenue expected from the rate increase recently enacted by the Snohomish County PUD. This information was presented at the Council retreat in February and to the Finance Committee during their February and March meetings. A full Council presentation was made on March 27 and a public hearing conducted on May 22. At the conclusion of the public hearing, Council instructed staff to identify other high priority projects for Council consideration and to eliminate the Real Estate Excise Tax from the list of possible funding sources. She said the information contained in the Council packet complied with those requests. Ms. Hetzler reviewed the process staff utilized to identify projects proposed for funding, explaining the directors from Public Works, Community Development, Development Services and Parks and Recreation evaluated all projects currently included on the Council approved 6-year Capital Improvement Plan (CIP). Each project was prioritized based on criteria established by the evaluation team. The criteria included the project's impact on public safety, whether the project's completion would preserve an existing City asset, whether the project's execution within the next six years was dependent on the issuance of debt or other outside funding sources, the degree of public benefit that would be derived from the project's completion, and whether the project could be completed within a 3-year timeframe. She directed the Council's attention to Exhibit 1, a Summary of Projects Proposed for Funding based on the above criteria. She noted following Exhibit 1 in the Council packet were individual project description sheets for each project stating the manner in which the projects met the criteria. Ms. Hetzler explained all the projects discussed in previous Council presentations were included in Exhibit 1 with the exception of the fire station signals. Following the recent award of grant funds, the CIP contained sufficient funds for the local match for these signals. She referred to two additional projects the evaluation team identified for Council consideration, the 96"' Avenue & 2281h Street walkway and a downtown skate park. She noted these projects were not included in the 6-year CIP but met several of the criteria identified for prioritization. One significant project not included in Exhibit 1 was the Marina Beach purchase as the City had a number of other financing options other than the use of the electrical utility tax that could be utilized for that purchase. She noted the total for all projects on the original project listing was approximately $3.6 million. The additional two projects brought the total to Edmonds City Council Approved Minutes June 26, 2001 Page 9 $4.1 million. Due to the emphasis on preserving existing capital assets, staff recommends the Council authorize funding for the original project listing that includes improvements to the Frances Anderson Center, the library roof repair, street overlays, sidewalk improvements, and a meter rehabilitation project. Ms. Hetzler referred to Exhibit 2, which outlined the revenue sources available for leveraging the long- term debt including the annual net electrical tax ($200,000), debt service budgeted in the Combined Utility Fund ($45,000), and budgeted debt service within the General Fund ($45,000). She referred to the comment regarding identifying the appropriate funds for the projects, noting the $45,000 budgeted in the Combined Utility Fund would be the funding sources for the meter rehabilitation projects. She summarized the revenues totaled $290,000 annually which could be dedicated for yearly debt service payments. Depending on the interest rate and projects approved for funding, this amount of debt service would support the $3.6 million to finance the original project listing. In the event the Public. Works Trust Fund applications were unsuccessful, the Council may wish to consider issuance of additional Councilmanic bonds for these projects in 2002. Staff recommends the Council approve the original list of high priority capital and infrastructure needs, authorize staff to proceed with the proposed financing plan and begin working with bond counsel and underwriters to prepare for the issuance of Councilmanic bonds in 2001 for the Frances Anderson Center, library roof, and meter rehabilitation project. Ms. Hetzler explained the next step in the process was to develop an official statement and bond ordinance that would be presented to the Council for approval. In fall 2001, the City would be informed of the approval status of applications for Public Works Trust Funds. If approved, staff would present the request to accept funding from the program for Council approval in 2002. Ms. Hetzler referred to Exhibit 3, a breakdown of capital projects by year and method of financing. She explained improvements to the Frances Anderson Center, library roof and meter rehabilitation project were proposed for funding through the issuance of Councilmanic bonds in 2001. Street overlays and sidewalk improvements qualify for funding via the State's Public Works Trust Fund program; staff has submitted an application for these projects and if approved, funding would be available in the first quarter of 2002. Councilmember Petso commented a skate park would typically be funded via Fund 125. Ms. Hetzler agreed that could be a potential funding source. Councilmember Petso asked whether the funds obtained via Councilmanic bonds were restricted to the proposed projects. Ms. Hetzler answered Council's direction to staff would indicate how the funds were to be allocated to the specific projects; the official statement could be generic enough to allow for funding of a variety of projects. Council President Earling clarified staff was not recommending the walkway project or the skate park be added to the list of projects. Ms. Hetzler agreed, noting those projects were added to the list as they met the criteria. Mayor Haakenson remanded the matter to Council for action. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MILLER, TO AUTHORIZE STAFF TO PROCEED WITH THE PROPOSED FINANCING PLAN AND BEGIN WORKING WITH BOND COUNSEL AND THE UNDERWRITERS TO PREPARE FOR THE DEBT ISSUANCE. Edmonds City Council Approved Minutes June 26, 2001 Page 10 Councilmember Petso encouraged the Council to consider adopting financial policies. She pointed out the section in the City's budget book regarding process, policies and financial plan was empty. She noted since joining the Council she had encountered only one financial policy, to reserve $250,000 for a cashflow reserve as adopted in the 1970/1980's, however, when the Council approved Mayor Haakenson's plan to fund the fire station, that policy was eliminated. She summarized Edmonds was a city of substantial size with no financial policies. Regarding tonight's discussion, she pointed out the City had no policy regarding the use of debt; whether it should be for operations or capital only. It was her understanding it was better as a general rule to restrict the use of debt to capital only. She commented the City also had no policy regarding the use of General Obligation Bonds, Councilmanic bonds or other bonds and had no policy regarding the duration of debt. She noted common sense would dictate a 20-year bond would not be used to finance a project with a life expectancy of 7 years. Councilmember Petso referred to financial policies she discovered while searching on the Internet regarding duration of debt and using Councilmanic, non-voter approved debt as an alternative to other plans and options if the capital expenditure is urgent, unanticipated, necessary to prevent an economic loss, revenue generating, or the most cost effective alternative. She hoped the City's next budget would include financial policies. Councilmember Petso pointed out the Frances Anderson rewiring included a lighting upgrade throughout the building to reduce electrical costs. She said this was "nice but not urgent." The plumbing aspect of the project indicates eventually damage to the building will occur from leaking water pipes. She noted although this was likely true, it was not urgent and could possibly be addressed during routine maintenance. She urged the Council to limit the bond issue to the projects that were urgent and immediately necessary. She reiterated her request that the Council, 1) develop financial policies, and 2) consider sending the project list back to staff to identify only the essential, emergency items. Councilmember Plunkett objected to Councilmember Petso requesting the Council establish financial policies now when this matter had been before the Council and staff for approximately six months. He preferred Councilmember Petso's suggestions had been raised with the Council or the Finance Committee previously. He acknowledged Councilmember Petso's suggestions were long-term financial issues that the Council should address in the future. Councilmember Petso commented she attended the AWC Conference June 21-23 and shared her concern with this proposal with others at the conference. Additional concerns were raised as a result of information in the Council packet regarding rewiring of the Frances Anderson Center project. She assured her intent had not been to spring these suggestions on the Council but pointed out none of the projects were time critical other than the Frances Anderson Center wiring and the meter rehabilitation. She reiterated her request that the Council limit the bond issue to only those two projects. Councilmember Marin spoke in favor of the proposed action, commenting plumbing problems left unresolved could evolve into a large project. He recalled remodeling work done on a home with the same type wiring in the Frances Anderson Center, noting that type of wiring had no place in a public building. Councilmember Orvis recalled this proposal was the result of Council discussions this year as well as last year. Although some of the discussions have results in decisions he did not agree with, the proposal before the Council used an unexpected source of revenue to improve parks and neighborhoods by improving streets, sidewalks and utilities thereby improving the quality of life in Edmonds. He indicated his support for the proposal. Edmonds City Council Approved Minutes June 26, 2001 Page 11 Council President Earling recalled when he joined the Council ten years ago, the Council was debating street improvements; the Council was still debating street improvements and has fallen further behind in those improvements. He recalled during his first year on the Council, the debate began regarding bringing the Frances Anderson Center up to code. This has been done on a piecemeal basis over time but there were still a number of pieces that needed to be addressed. He said although residents were proud of the low tax rate in the City, one of the consequences was deferring maintenance on certain projects. He said although the issues Councilmember Petso raised were relevant, bringing them to the Council just as a decision was about to be made was counterproductive. He expressed his support for the recommended action. MOTION CARRIED, COUNCILMEMBER PETSO OPPOSED. 8. MAYOR'S COMMENTS o council Mayor Haakenson advised the Council would not be meeting on Tuesday, July 3 and anticipated the Meeting on Council would hold a meeting on the fifth Tuesday in July instead. Council Committee meetings will be ul 3 held on July 10 and the Council will not meet again as a whole until July 17. He wished the public a Happy 41h of July. 9. INDIVIDUAL COUNCIL REPORTS/UPDATE ON OUTSIDE COMMITTEE/BOARD MEETINGS Snohomish Council President Earling reported on Snohomish County Tomorrow, explaining under the Growth County Management Act (GMA), every ten years Snohomish County must review policies in place to determine Tomorrow whether there had been sizable changes under GMA. Snohomish County Tomorrow is planning a Snohomish County summit in mid -September to bring together cities, businesses, and labor in Snohomish County to discuss the policies. ommunity Council President Earling reported on Community Transit, advising every year Community Transit must rans�t surplus vans and buses. Groups interested in applying for a van or bus may contact him or Community Transit to obtain an application. Sound Council President Earling reported Joni Earl, the former Deputy Director for Snohomish County, was Transit named the new CEO for Sound Transit. He commented the leadership she has provided to Sound Transit for the past six months as well as the leadership she provided in Snohomish County would be helpful to Sound Transit. Vacant In response to John Nordquist's comments regarding appointing a Councilmember, Council President Council Earling recalled the Council made a decision to allow the public to fill the decision via the November Position ballot. He invited any Councilmember to contact him with any objections to that process. Council President Earling reported a public hearing regarding the Unocal cleanup would be scheduled soon. Councilmember Plunkett commented although the Council could consider additional financial policies, the Mayor provided leadership and financial policies in the City. snocom Councilmember Plunkett reported the SnoCom Chair's request for an analysis of fire and police calls in southwest Snohomish County revealed trends that have occurred in all southwest Snohomish County cities including Edmonds. He reported overall police calls in southwest Snohomish County have increased from 19,000 in 1994 to 23,000 in 1998, then decreasing to 21,000 calls in 2001. In Edmonds, Edmonds City Council Approved Minutes June 26, 2001 Page 12 police calls have increased and decreased in a similar pattern. Assistant Police Chief Wean reported the reason for the decrease was the proactive activities of Edmonds Police Department such as the Police Officer at Edmonds-Woodway High School. The improved economy also reduces the crime rate. Fire calls in southwest Snohomish County have increased from 3,356 in 1994 to 6,483 in 2001. In Edmonds, fire calls have increased from 652 in 1994 to 1,228 in 2001. Councilmember Plunkett explained although there have been fewer structural fire calls, due to implementation of building codes, there are more emergency aid calls due to increased population. He advised this information was available from SnoCom. wC 1 Councilmember Petso reported on the AWC conference she attended last week which included several onference budget and financial seminars. She explained her primary purpose in attending was to seek Endangered ESA Species Act (ESA) education, specifically to find an expert who could provide answers for the City. Unfortunately, that expert does not exist; no one is willing to be the expert on ESA issues. However, there will be an opportunity, possibly later this year, for the City to obtain a 4(d) exemption at a relatively affordable cost for certain water, sewer and maintenance operations. Councilmember Marin reported on the Unocal Cleanup meeting he attended. He was impressed with the Unoeal spirit of cooperation and responsible action taking lace and the pathway for cleanup. He was also leanup P p p g p p Y P• impressed that Unocal intends to exceed the cleanup requirements that will be established. 1 With no further business, the Council meeting was adjourned at 8:40 p.m. � • e-4&t-� SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes June 26, 2001 Page 13 AGENDA "s EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 51" Avenue North 7:00 - 10:00 mm. JUNE 260 2001 6:50 P.M. - Introduction of New Cemetery Board Member (jury/Executive session Room) 7:00 P.M. - Call to Order Flap Salute 1. Approval of Agenda 2. Consent Agenda Items (A) Roll Call (B) Approval of City Council Special Meeting Minutes of June 18, 2001 (C) Approval of City Council Special Meeting Minutes of June 19, 2001 (D) Approval of City Council Meeting Minutes of June 19, 2001 (E) Approval of Claim Checks #48865 through #49031 for the Week of June 18, 2001, in the Amount of $553,315.07. Approval of Payroll Direct Deposits and Checks #2192 Through #2311 for the Period June 1 Through June 15, 2001, in the Amount of $1,048,416.12. (F) Report on Final Construction Costs for the Perrinville and North Perrinville Sanitary Sewer - LID 215 and 216, and Council Acceptance of Project (G) Proclamation in Honor of Beck's Funeral Home 50` Anniversary (H) Proposed Resolution Adopting a Six -Year Transportation Improvement Program and Directing the Same to be Filed with the State Secretary of Transportation and the Transportation Improvement Board (1)' Proposed Ordinance - Contract Rezone to Rezone Approximately 3,485 Square Feet from RM-3 to RM-1.5 (Applicant: Ines Angiono-Fourno / Property Location: 551 Elm Way / File No. CDC-2001-53) I. 1 Page 1 of 2 CITY COUNCIL MEETING AGENDA JUNE 26, 2001 Page 2 of 2 - 3. (45 Min.) Joint Meeting with the Edmonds Public Facilities District (PFD) Board (A) PFD Board Approval of PFD Charter (previously approved by the City Council) (B) PFD Board Approval of PFD Bylaws (C) City Council/PFD Approval of Interlocal Operating Agreement (D) PFD Board Approval of Resolution to Impose a .033% Sales and Use Tax 4. Audience Comments (3 Minute Limit Per Person) 5. (20 Min.) Work Session on the Recommendation of the Planning Board Regarding Use of Woodway Meadows Property 6. (10 Min.) Community Services Department Quarterly Report - June 2001 7. (10 Min.) Authorization for Staff to Develop Financing Plan for Critical Capital/ Infrastructure Needs 8. ( 5 Min.) Mayor's Comments 9. (15 Min.) Individual Council Reports/Updates on Outside Committee/Board Meetings Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda as well as a delayed telecast of the meeting appears on AT&T Cable, Channel 21.