Edmonds School District - Police Coverage at Athletic EventsINTERLOCAL AGREEMENT
BETWEEN EDMONDS SCHOOL DISTRICT NO. 15
and
CITY OF EDMONDS
for
POLICE COVERAGE AT ATHLETIC EVENTS
THIS INTERLOCAL AGREEMENT ("Agreement") is made by and between
EDMONDS SCHOOL DISTRICT NO. 15 (the "District"), and the CITY OF
EDMONDS, a Washington municipal corporation ("Edmonds") (collectively, the
"Parties").
RECITALS
WHEREAS, Chapter 39.34 RCW, Interlocal Cooperation Act, permits agencies
to enter into agreements to engage in cooperative activities; and
WHEREAS, the District and Edmonds desire to cooperate pursuant to the Act to
make the most efficient use of their respective governmental powers within their
jurisdictions; and
WHEREAS, the District and Edmonds desire to have police coverage at District
athletic events to provide security, promote safety, and serve as a positive resource to the
District; and
WHEREAS, Edmonds is desirous to assign one or more uniformed Police
Officers (the "Officer") to provide police coverage at athletic events, in return for a rate
of compensation that is agreed upon by the Parties;
NOW, THEREFORE, in consideration of the mutual representations and
covenants contained herein, the Parties agree as follows:
TERMS
1. Purpose. This Agreement is intended to provide police coverage at all football games
as scheduled by the District, plus any post -season games to be determined, at Edmonds-
Woodway High School located in the District through the assignment by Edmonds of one
or more experienced commissioned Edmonds Officers to service that location at the
specified rate of compensation herein.
2. Term. This Agreement shall commence on September 1, 2013 and shall expire on
August 31, 2016, unless otherwise terminated under the provisions of this Agreement.
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3. Termination. Either Party may terminate this Agreement for any reason upon sixty
(60) days written notice to the other Party. This Agreement is subject to funding, and
either Party may terminate with proper written notice due to lack of funding.
4. Duties of Officer(s). Edmonds shall assign the Officer(s) to provide police coverage
at athletic events. The duties and responsibilities of the Officer include, but are not
limited to, the following:
• Support game management with crowd control and enforce the laws of the State
of Washington and the City of Edmonds.
• Arrive at the stadium at the time indicated on the sign-up sheet, which is 45
minutes prior to the start of the game. The Officer will report to the District
Event Manager in the Stadium Office.
• The Officer's primary function is to support the efforts of the game staff in
providing a safe surrounding for students, parents, game participants and other
attendees.
• The District will provide the Officer with a portable radio with District staff
frequency to monitor for any requests by the stadium staff for police assistance.
• If two Officers are working a game, one will be at each of the two ticket booths
until game time or until notified by the Event Manager. If only one Officer is
working, the Officer will alternate between the two ticket booths.
• During the game, one Officer will be at each end of the grandstand. It is
important that Officers are generally easy to spot in case a need arises.
• At half time, at least one Officer will report to the east side of the grandstand to
assist with crowd control.
• At the conclusion of the 2 d and 3rd quarters, one Officer will assist the ticket
sellers as they transport gate receipts back to the Stadium Office. At game end,
the Event Manager may ask for assistance on the field to ensure that the crowd
does not enter the field or to safeguard officials to their locker room.
• Enforce rules pertaining to tobacco, alcohol, and drugs on public school property.
The Officer shall take enforcement action (juvenile referral or citation) when
probable cause exists for any violation. The Officer will notify the appropriate
school administrator and/or the School Resource Officer of the arrest of any
student during a District sponsored event.
• After the game the Officer will report to the game management office to sign out
or be assigned other duties as directed by the Stadium Event Manager.
5. Independent Contractor. Edmonds and the District understand and agree that
Edmonds is acting as an independent contractor under the terms of this Agreement.
6. Supervision of Officer(s). The Officer shall remain an employee of Edmonds and is
not an employee of the District. The Officer shall remain responsive to the supervision of
the chain of command of the Edmonds Police Department. Edmonds shall be solely
responsible for the Officer's training, discipline, or dismissal.
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7. Compensation. The Officer's rate of pay shall be compensation at the rate of one
and one-half (1.5) times the Officer's regular straight time hourly rate of pay, plus
applicable employer contributions for state retirement, FICA equivalent, and state
industrial insurance.
8. Payment. The District shall pay Edmonds within thirty (30) days from the date of
receipt of a proper invoice.
9. Insurance and Indemnification. The Parties shall separately maintain their own
appropriate liability and casualty insurance policies as they, in their sole discretion, deem
appropriate. The Parties further agree that no indemnification shall be provided for,
except as specifically set forth below and that the respective liability of the Parties to
each other and to third persons shall be deemed in accordance with the laws of the State
of Washington. The District will protect, defend, indemnify, and hold harmless
Edmonds, its officers, employees, officials and agents from any and all costs, claims,
judgments, or awards of damages arising out of, or in any way resulting from, wrongful
acts or omissions of the District, its officers, employees, or agents. The District waives
immunity under Title 51 RCW, the Industrial Insurance Act, but only for purposes of
fulfilling its indemnification obligations towards Edmonds under this provision, and
acknowledges that this waiver has been specifically negotiated. Nothing contained in this
section shall be deemed to waive any other immunities established pursuant to state
statutes or to create third party rights or immunities. In the event of concurrent liability,
the Parties shall have the right of contribution in proportion to the respective liability of
each Party.
10. District Responsibility for Safety and Security. The Parties understand and agree
that the District retains its legal responsibility for the safety and security of the District,
its employees, students and property, and this Agreement does not alter that responsibility
except as provided in paragraph 9 above.
11. Applicable Law. This Agreement shall be governed by the laws of the State of
Washington.
12. Entire Agreement. This Agreement contains the entire agreement between the
Parties and supersedes and merges with any prior agreements of the Parties, written or
oral. This Agreement shall be amended only in writing with the written consent of both
Parties.
13. Notice. Edmonds Assistant Chief of Administrative Services shall serve as the
administrator of this Agreement for Edmonds, and the Director of Athletics shall serve as
the administrator of this Agreement for the District.
Notices to Edmonds shall be sent to the following address:
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City of Edmonds Police Department
ATTN: Assistant Police Chief of Administrative Services
250 5`h Avenue N.
Edmonds, WA 98020
Notices to the District shall be sent to the following address:
Edmonds School District No. 15
ATTN: Director of Athletics
20420 68`h Avenue W.
Lynnwood, WA 98036
14. Duty to File Agreement with County Auditor. The District shall, within ten (10)
days after this Agreement is executed by both Parties, file this Agreement with the
Snohomish County Auditor or, alternatively, list it by subject on a public agency's
website or other electronically retrievable public source as provided in RCW 39.34.040.
IN WITNESS HEREOF, the Parties hereto have executed this Agreement as
of thisday of _ , 2014.
EDMONDS SCHOOL DISTRICT NO. 15
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Dated: 1
Its: Executive Director
Business and Operations
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Cl OF EDMONDS
David O. Earling, Mayor
ATTEST:
K e, G lerk
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APPROVED AS TO FORM:
e of the City Attorney