Interagency_Agreement_-_DES_-_Amendment_3INTERAGENCY Amendment Department of Enterprise Services
Date:
Agreement No:
Project No.:
Amendment No:
October 14, 2015
2012-ERG-576
2013-030
3
Interagency Agreement Between the
State of Washington
Department of Enterprise Services
and the
City of Edmonds
The parties to this Agreement, the Department of Enterprise Services, Engineering &
Architectural Services, hereinafter referred to as "DES", and the City of Edmonds, hereinafter
referred to as the "CLIENT AGENCY", hereby amend the Agreement as follows:
1. Statement of Work
DES shall furnish the necessary personnel and services and otherwise do all things necessary
for or incidental to the performance of the work set forth in Attachment "A-2" and
Attachment 11C-211, attached hereto and incorporated herein by reference. Unless otherwise
specified, DES shall be responsible for performing all fiscal and program responsibilities as
set forth in Attachment "A-2" and Attachment 11C-211.
Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement.
1.1 Phase 3 HVAC, Lighting, and Controls Upgrades outlined in the Ameresco Quantum,
Inc. Energy Services Proposal dated April 16, 2013.
1.2 Review of Measurement and Verification reports for the Phase 3 HVAC, Lighting, and
Controls Upgrades outlined in Ameresco Quantum, Inc. Energy Services Proposal
dated April 16, 2013.
1.3 Waste Water Treatment Plant Energy Upgrades outlined in the Ameresco, Inc. Energy
Services Proposal dated June 25, 2014.
1.4 Phase 6, Library Gas Pack Replacement outlined in the Ameresco, Inc. Energy
Services Proposal dated September 25, 2015.
Attachment "A-1" Scope of Work Energy/Utility Conservation Projects Management
Services is revised to Attachment "A-2" and Attachment "C-1" Scope of Work
Energy/Utility Conservation Projects Monitoring Services is revised to Attachment "C-
2" to update the Statewide Energy Performance Contracting Program Master Energy
Services Agreement number from Agreement No. 2013-133 to Agreement No. 2015-181,
attached hereto and incorporated herein by reference.
Coif-5-77
4. Consideration
Compensation under this Agreement shall be by Amendment to this Agreement for each
authorized project. Each Amendment will include a payment schedule for the specific
project.
For Project Management Services provided by DES under Attachment "A-2" of this
Agreement, the CLIENT AGENCY will pay DES a Project Management Fee for services
based on the total project value per Project Management Fees Schedule set forth in
Attachment "B-2".
If the CLIENT AGENCY decides not to proceed with an Energy/Utility Conservation project
that meets the CLIENT AGENCY's cost effective criteria, then the CLIENT AGENCY will
be charged a Termination Fee per Attachment "B-2". The Termination Fee will be based on
the estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal
prepared by the Energy Services Company (ESCO).
If measurement and verification services are requested by the CLIENT AGENCY and
provided by DES under Attachment "C-2" of this Agreement, the CLIENT AGENCY will
pay DES $2,000.00 annually for each year of monitoring and verification services requested.
Compensation for services provided by the ESCO shall be paid directly to the ESCO by the
CLIENT AGENCY, after DES has reviewed, approved and sent the invoices to the CLIENT
AGENCY for payment.
4.1 Energy Project Management Fee for Phase 3 HVAC, Lighting, and Controls Upgrades is
$35,000.00. Anticipated billing date for this Amendment is June 1, 2014.
4.2 Measurement and verification fee for Phase 3 HVAC, Lighting, and Controls Upgrades
is $4,000.00. Anticipated billing dates for this Amendment are June 1, 2016 and 2017.
4.3 Energy Project Management Fee for the work described in Section 1.3 is $39,600.00.
Anticipated billing date for this Amendment is June 1, 2015.
4.4 Energy Project Management Fee for the work described in Section 1.4 is
$13,800.00. Anticipated billing date for this Amendment is July 1, 2017.
The new total Agreement value is $92,400.00.
This Amendment also revises the Interagency Reimbursement Costs outlined in
Attachment 11114" of the Agreement to reflect the current DES project management
fees. A new Attachment 1111-2" is included with this Amendment.
All sections above have been fully amended and are shown in their entirety.
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All other terms and conditions of this Agreement remain in full force and effect. The
requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated
by reference herein.
Each party signatory hereto, having first had the opportunity to read this Amendment and discuss
the same with independent legal counsel, in execution of this document hereby mutually agree to
all terms and conditions contained herein, and as incorporated by reference in the original
Agreement.
Department of Enterprise Services
E—nffWee' ng,& Architectural Services
William J. rare, P.E.
Assistant Director
Title Date
2012576am3af
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ATTACHMENT A-2
Scope of Work
Energy/Utility Conservation Projects
Management Services
Statewide Energy Performance Contracting Program
Master Energy Services Agreement No. 2015-181
DES will provide the following project management services for each specific project for the
CLIENT AGENCY. Each individual project shall be authorized by Amendment to this
Agreement.
1. Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO)
consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state
agencies and school districts.
2. Assist in identifying potential energy/utility conservation measures and estimated cost
savings.
3. Negotiate scope of work and fee for ESCO audit of the facility(s).
4. Assist in identifying appropriate project funding sources and assist with obtaining project
funding.
5. Assist in negotiating the technical, financial and legal issues associated with the ESCO's
Energy Services Proposal.
6. Review and recommend approval of ESCO energy/utility audits and Energy Services
Proposals.
7. Provide assistance during the design, construction and commissioning processes.
8. Review and approve the ESCO invoice vouchers for payment.
9. Assist with final project acceptance.
10. Provide other services as required to complete a successful energy performance contract.
Interagency Agreement No. 2012-ERG-576
ATTACHMENT S-2
Fee Schedule
2015-17 Interagency Reimbursement Costs
for Project Management Fees to Administer
Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT Ix EE TERMINATION
5,000,001.......6,000,000
............ ......................
$66,000 ................................
4,000,001.......
5,000,000...................................
65,000 ................................
3,000,001.......4,000,000
.............. ....................
64,000 ................................
2,000,001.......3,000,000
...................................
60,000 ................................
1 500 001.......2,000,000
...................................
56,000 ................................
5 ,
1, 000, 001.......1,
5 00, 000...................................
900,001......
1,000,000...................................
800,001
......... 900,000...................................
700,001
......... 800,000...................................
600, 001.........700,000
...................................
500,001
......... 600,000............... ....................
400,001
......... 500,000...................................
3 00,001.........400,000
...................................
200, 001.........
3 00, 000...................................
100,001
......... 200,000...................................
50,001
......... 100,000.....................................
20,001...........50,000
.....................................
0...........20,000
....................................
49,500......................
42,000......................
3 9, 600 ................................
36,800................................
35,000................................
32,400................................
29,000................................
24,800................................
19,800 .................................
13,800 .................................
7,500.................................
4,000................................
2,000 .................................
25,700
25,400
25,000
23,400
21,800
19,300
16,400
15,400
14,400
13,700
12,600
11,300
9,700
7,700
5,400
3,500
2,000
1,000
The project management fee on projects over $6,000,000 is 1.1% of the project cost. The
maximum DES termination fee is $25,700.
1. These fees cover project management services for energy/utility conservation projects managed
by DES's Energy Program.
2. Termination fees cover the selection and project management costs associated with managing
the ESCO's investment grade audit and proposal that identifies cost effective conservation
measures if the CLIENT AGENCY decides not to proceed with the project through DES.
3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT
AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be
invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT
AGENCY decides to proceed with the project then the Agreement will be amended per
Attachment B for Project Management Fee.
4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost
Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further
obligation by the CLIENT AGENCY.
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ATTACHMENT C-2
Scope of Work
Energy/Utility Conservation Projects
Monitoring Services
Statewide Energy Performance Contracting Program
Master Energy Services Agreement No. 2015-181
If requested DES will provide the following monitoring services for each specific project for the
CLIENT AGENCY,
1. Monitor actual energy use and dollar costs, compare with the ESCO's annual Measurement
and Verification (M&V) report and any ESCO guarantee, resolve differences, if needed, and
approve any vouchers for payment.
2. Monitor facility operations including any changes in operating hours, changes in square
footage, additional energy consuming equipment and negotiate changes in baseline energy
use which may impact energy savings.
3. Provide annual letter report describing the ESCO's performance, equipment performance and
operation, energy savings and additional opportunities, if any, to reduce energy costs.
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STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson S1. SE, Olympia, WA 98501
PO Box 41476, Olympia, WA 98504. 1476
October 15, 2015
TO: Pamela Randolph, City of Edmonds
FROM: Andrea Faust, Contracts Specialist, (360) 407-9365
RE: Contract No. 2013-030 J (4-1)
Phase 6, Library Gas Pack Replacement
Ameresco, Inc.
SUBJECT: Funding Approval
The Department of Enterprise Services, Engineering & Architectural Services, requires funding
approval for the above referenced contract document. The amount required is as follows:
ESCO Contract Amount $ 96,123.00
Sales Tax (9.5%) $ 9,131.69
Contingency Amount (with Tax) $ 10,319.08
Total $ 115,573.77
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to
Engineering & Architectural Services that the above identified funds are appropriated,
allotted or that funding will be obtained from other sources available to the using
client/age . The using/client agency bears the liability for any issues related to the
funding r his pr c
By t ( o �
Nam / Title Date
Please sign and return this form to E&AS. If you have any questions, please call me.
2013030konfndaf
eorl �66 2
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson St SE, Olympia, WA 98501
PO Box 41476. Olympia, WA 98504-1476
October 14, 2015
TO: Pamela Randolph, City of Edmonds
FROM: Andrea Faust, Contracts Specialist, (360) 407-9365
RE: Agreement No. 2013-030 D (4)
Phase 6, Library Gas Pack Replacement
Ameresco, Inc.
SUBJECT: Funding Approval
The Department of Enterprise Services, Engineering & Architectural Services, requires funding
approval for the above referenced contract document(s). The amount required is as follows:
Design and Implementation of Energy Conservation Measures $ 32,041.00
First Year Measurement & Verification $ 993.00
WSST Tax (9.5%) $ 3,138.23
Total $ 36,172.23
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to
Engineering & Architectural Services that the above identified funds are appropriated,
allotted or that funding will be obtained from other sources available to the using
clientlag y. The using/client agency bears the liability for any issues related to the
fundine►�this ur-aiscf�
By
Name 1 Title
IJ
I n - T
Date
Please sign and return this form to E&AS. If you have any questions, please call me.
2013030Dfndaf