Ordinance 1971ORDINANCE NO. 1971
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
SECTION 1.32.021 OF THE EDMONDS CITY CODE SETTING FORTH
THE DUTIES OF THE FINANCE DIRECTOR; ADDING A NEW SECTION
1.32.025 TO THE EDMONDS CITY CODE; CREATING THE OFFICE OF
DIRECTOR OF ADMINISTRATIVE SERVICES AND PROVIDING FOR THE
APPOINTMENT AND REMOVAL OF SAID DIRECTOR OF ADMINISTRATIVE
SERVICES; ADDING A NEW SECTION 1.32.026 TO THE EDMONDS
CITY CODE DEFINING THE RESPONSIBILITIES AND DUTIES OF THE
DIRECTOR OF ADMINISTRATIVE SERVICES.
WHEREAS, a study of the present duties and responsibilities
of the position of Finance Director indicates that it is overbur-
dened with administrative details and functions which result in the
Director having little time for more creative and long range aspects
of the vital budegtary and financial management responsibilities
of the position, and
WHEREAS, the creation of a Department of Administrative Ser-
vices responsible for certain administrative functions now under-
taken by the Finance Director and other department heads would:
1. Increase management effectiveness
2. Improve operational efficiency and thus the productivity
of employee
3. Offer opportunity for more attention to the fiscal affairs
of the City
4. Provide the organizational structure for maintaining good
employee relations, now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 1.32.021 of the Edmonds City Code is hereby
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amended to read as follows:
"1.32.021 Finance Director Duties. The Finance Director shall
have the duties generally associated with that of a Treasurer
of a municipal corporation, and in addition thereto, but not
in limitation thereof, shall have the following specific duties:
(1) The investment of excess and inactive funds of the
City of Edmonds, including the responsibility for
determining the amount of money available in each
fund for investment purposes, including commingl-
ing within one common participating funds (provided
that if such monies are commingled in a common
investment portfolio, all income derived therefrom
shall be apportioned among the various participating
funds in direct proportion to the amount of money in-
vested in each, all as provided by RCW 35A.40.050);
(2) Assist the Mayor through the office of the MAA in the
preparation and management of the Budget;
(3) Provide a system of centralized accounting for all
departments of the City of Edmonds including within
said centralized control utilities, public works,
water and sewer divisions;
(4) Organize and administer, including where necessary
appropriate divisions, the following centralized
functions:
(a) Accounting Division. Payroll, equipment rental
accounting, utility accounting, accounts receiv-
able, accounts payable;
(b) Data Processing. Analysis and design, develop-
ment, administration and training, operations;
(c) Treasurer's Division. Cash control, treasurer
receipts, bank deposits and investments, LID
billings, debt administration, licenses for
which a fee is required;
(d) Budget Management. Budget preparation, revenue
and expenditure analysis, budget control;
(e) Risk Management. Insurance purchases, claims
control, facilities and operations review.
(5) Such other functions as may be assigned from time to
time by the Mayor or MAA."
Section 2. A new Section 1.32.025 is hereby added to the Edmonds
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City Code to read as follows:
"1.32.025 Director of Administrative Services. There is
created the office of Director of Administrative Services
which shall be filled by appointment by the Mayor, subject
to confirmation by the City Council. The Director of Ad-
ministrative Services shall serve at the pleasure of the
Mayor and shall be the administrative head of the Department
of Administrative Services."
Section 3. A new Section 1.32.026 is hereby added to the
Edmonds City Code to read as follows:
"1.32.026 Director of Administrative Services - Duties. The
Director of Administrative Services shall have the following
duties, in addition to any other duties assigned by the Mayor
or MAA:
(1) Establish and administer a centralized purchasing
division responsible for purchasing control, related
record maintenance and purchasing;
(2) Administer the Traffic Violations Bureau as establish-
ed by Section 5.02.010 of the Edmonds City Code;
(3) Establish and administer a personnel division re-
sponsible for employment, salary administration,
personnel records, employee communications, safety,
training, administration of benefit programs, equal
employment opportunities and providing necessary
support services for the Civil Service Commission
and Disability Board;
(4) Organize and administer a division of secretarial
services, including operation of the mag card machines,
typing, microfilming, photocopying, switchboard op-
erations, cashier and receptionist."
APPROVED:
0 FLO Mr, % We" - R 4 W_.A -AN.
MAYOR, +
ATTEST:
y
CITY CLERK, IRENE V EY MORAN
FILED WITH THE CITY CLERK: January 19, 1978
PASSED BY THE CITY COUNCIL: January 24, 1978
PUBLISHED: February 1, 1978
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