Ordinance 27150006.90000
WSS/klt
05/10/89
ORDINANCE NO. 2715
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING TITLE 10 BOARDS AND COMMISSIONS, TO ADD
A NEW CHAPTER 10.60 EDMONDS SISTER CITY
COMMISSION IN ORDER TO PROVIDE FOR THE
APPOINTMENT OF A BOARD, TERMS OF OFFICE, REGULAR
MEETING DATES, STATEMENT OF PURPOSE AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, the City Council has previously authorized by
resolution an Ad Hoc committee of interested citizens to pursue
establishment of a Sister City relationship, and
WHEREAS, as a result of the efforts of said committee,
the Sister City relationship has been established with the City
of Hekinan, Japan, and
WHEREAS, the City Council wishes to encourage the group
of citizens to continue with their efforts, particularly with
respect to the raising of private funds in order to permit the
hosting of visiting dignitaries without conflicting with the
requirements of state law and the state constitution, and
WHEREAS, the Council wishes to more permanently provide
for such a commission thereby confirming its relationship with
Hekinan and for the appointment of committee members in
accordance with the general framework of City boards and
commissions; NOW, THEREFORE,
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THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Title 10 BOARDS AND COMMISSIONS is hereby
amended by the addition of a new Chapter 10.60 EDMONDS SISTER
CITY COMMISSION to read as follows:
10.60 EDMONDS SISTER CITY COMMISSION
10.60.010 There is hereby created within the City of
Edmonds, the EDMONDS SISTER CITY COMMISSION, which
shall be composed of not less than 9 nor more than 12
interested individuals who will promote relationships
with Sister Cities approved by the Edmonds City
Council. Committee members shall be appointed by the
Mayor with the confirmation of the City Council from a
list of candidates proposed by interested citizens
participating in the committee's activities as well as
names submitted by interested citizens. Except for the
initial commission, the term of office of each member
shall be for three (3) years. At the date of initial
appointment, the Mayor shall provide in his appointment
for staggered terms in order that no less two (2) nor
more than four (4) members shall be appointed in each
year. The committee shall elect a chairman and provide
through its own rules for such additional officers as
it deems appropriate. The Committee shall also provide
for various subcommittees chaired by members of the
Committee and comprised of interested citizens
throughout the community, governmental bodies and
educational institutions who are interested in various
aspects of the Committee's purposes.
10.60.020 MEETING. The Edmonds Sister City Committee
shall meet on the fourth Monday of each month at 7:00
p.m. at such locations as it shall establish throughout
the City of Edmonds. The subcommittees of the Committee
are not City committees and shall not transact public
business, and their meetings shall not be considered
public meetings for the purposes of the Open Meeting
and Record Act. Such subcommittees shall make
recommendations only to the Sister City Committee.
This statement of purpose is not intended to avoid any
requirement of state law but rather to recognize that
such subcommittees and their membership may shift from
time to time, and are groups of interested citizens
working together to promote the activities of the
Committee, subject to its approval.
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10-60.❑30 FORMAL COMMITTEE STRUCTURE. Only those
committee members appointed by the Mayor and confirmed
by the City Council shall be covered by the City's
indemnification ordinance. One purpose of the
Committee will be to promote its activities through
broad citizen participation, provided, however, that
subcommittee members and other citizens participating
in the committee functions shall not be covered by the
City's indemnification ordinance nor the City's
liability insurance coverage. Official activities of
the Sister City Committee shall comply with established
City ordinance procedures and accounting procedures.
10.60.040 CONTRIBUTIONS OF PRIVATE FUNDS. The
Administrative Services Director is hereby authorized
and directed to work with the Commission to establish a
fund or appropriate subfund or accounting category in
order to segregate private monies contributed to the
City for the purpose of assisting or promoting the
Sister City Committee effort. The purpose of this
segregation will be to keep and maintain the private
character of these funds in order that they may be used
to entertain and host visiting dignitaries and to do
other things which the City would be otherwise
prohibited from doing with public funds. In all other
respects, the funding of the Committee shall be on such
basis as the Council shall determine in accordance with
its annual budget, provided, however, it is the
intention of the City Council that staff support be
provided through the office of the Mayor and that
special projects of the Committee be funded through its
applications to other interested bodies. For example,
the promotion of tourism through Japanese tourists may
trigger application for tourism funds, an art project
may result in applications to the Edmonds Art
Commission and other similar projects will be funded in
accordance with their merit and the purposes for which
other available funds are provided. The Committee is
urged and expected to continue its fund raising efforts
in order to provide a separate source of private
funding for its projects.
10.60.050 EXPENDITURES AND OTHER FINANCIAL
PROCEDURES. Expenditure of all funds shall be expended
in accordance with generally accepted accounting
procedures and those procedures established by the
Administrative Services Director and the State Auditor,
provided, however, that private funds donated for the
purpose of hosting shall be segregated from public
funds. The Committee shall maintain a proper audit
trail for all expenditures and carefully differentiate
between public and private funds to the end that no
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public monies of the City are spent on promotional
hosting of visiting dignitaries except in conjunction
with public celebrations and events approved for public
expenditure by the opinion of the State Auditor and
Attorney General.
Section 2. This ordinance, being an administrative
action, is not subject to referendum and shall take effect five
(5) days after this ordinance or a summary thereof consisting of
the title is published.
ATTEST/AUTHENTICATED:
t=k CLERK, JACQUELINE G. PARRETT
APPROVED AS TO FORM:
OFFICE OF TU4' CITY ATTORNEY:
BY
—�L
FILED WITH THE CITY CLERK: May 10, 1989
PASSED BY THE CITY COUNCIL: May 23, 1989
PUBLISHED: May 28, 1989
EFFECTIVE DATE: June 2, 1989
ORDINANCE NO. 2715
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STATE OF WASHINGTON, sa
COUNTY OF SNOHO1y11ISH,
Affidavit of Publication
The undersigned, being first duly sworn on oath deposes and says
that she is Principal Clerk of THE HERALD, a daily newspaper
printed and published in the City of Everett, County of Snohomish,
and State of Washington; that said newspaper is a newspaper of
SUMMARY OF general circulation in said County and State; that said newspaper
ORDINANCE
eCiivof2715 ofthe has been approved as a legal newspaper by order of the Superior
Edmonds, Washington __
the 25rd day of May,_1980, Court of Snohomish County and that the notice ........................................
Edmonds, passed Ordinance No.
2 715 , A Summary of the content
of sold ordinance, consisting of
theANllE�RRI ANC , folOIowsTHE ...f}ri�IZ1aYICE...N�O- 271-5...................................................
CITY OF EDMONOS
WASHINGTON, AMENDINCy
TITLE 10 BOARDS AND,
COMMISSIONSTO ADD A ........... ......._............................ :.._...._....:.......::..:::..:.:».:........:.:..... ».....»..
NEW CHASTER 10,G0
EDMONDS SISTER CITY
COMMISSION IN ORDER TO
REGULAR MEETING DATES , a printed copy of which is hereunto attached, was published in said
STATEMENT OF PURPOSV'
THE SAME S ALLnVVHFN
BECOME newspaper proper and not in supplement form, in the regular and
EFFECTIVE.
THe sun text p this ordinance entire edition of said g y , y:
will O moiled upon request. paper on the following days and times namely:
DATED lhls 24th day of May,
JACQ4989.
CAC UElerNE G. PARRETT
?uhllsheei: May 28, 1989. May 28, 1989
and that said newspaper was regularly distributed to its subscribers
during all of said period..
f.
Principal Clerk
Subscribed and sworn to before me this ......... 2fth........
dayof ......:........ i9......: May..._ ............. 89
V ;
:... ... .......'-.... :......_.......
Nary Public in and for the State of ashington,
residing at Everett, Snohomish County.
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