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Ordinance 3847a 0105 to] ON "I MMA N %, I I U Me! 11 M." MEN I.M." I M Ms • mw MJ'F MIJIL Of;& ,k,Jg L my WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations, and 9 WHEREAS, state law requires an ordinance be adopted whenever money I and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2011 WHEREAS, the applications of funds have been identified-, Section 1. Section 1. of Ordinance No. 3831 adopting the final budget for the fiscal year 2011 is hereby amended to reflect the changes shown in "Exhibit A" adopted herein Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 0 effect five (5) days after passage and publication of an approved surnmary thereof consisting of the title; MXil'OR, MIKE d6oPER/ ATI'EST/AUTHENTICATE: 16 CITY CLERK, SANDRA S. CHASE APPROVED AST FORM OFFICE OF THE CITY ATTORNEY: BY it-FF TARADAY FILED WITHTHE CITY CLERK: 07-15-2011, PASSED ICY TIDE CITY COUNCIL: 07-19-2011 PUBLISHED: 07-24-2011 EFFEcriVE DATE: 07-29-2011 ORDINANCE NO. 3847 0 On the 19ffi day of July, 2011, the City Council of the City of Edmonds, passed Ordinance No. 3847. A summary of the content of said ordinance, consisting of the title, provides as f! • AN ORDINANCE ORDINANCE AS t. RESULT EXPENDITURES OF A_ •FUNDS, BECOMESHALL ,r u' r •, t r CITY CLERK, . r=, S. CHASE KI 2011 2011 BEGINNING ENDING ODIFIED MODIFIED FUND FUND WORKING WORKING NO. DESCRIPTION CAPITAL REVENUE EXPENDITURES CAPITAL 001 GENERALFUND 2,759,501 -32,578,972 32,625,068 2,713,405 006 E E GENCYIFINANCIAL RESERVE 1,927,600 ` 0 0 1,927,600 009 LEOFF-MEDICAL INS. RESERVE 428,322 376,566 481,500 323,388 010 PUBLIC SAFETY EMERGENCY RESERVE 1,335,961 1,000 0 1,336,961 104 DRUG ENFORCEMENT FUND 116,889 30,000 80,233 66,656 III STREET FUND 446,608 1,358,000 1,445,442 359,166 112 COMBINED STET CONST/IMPROVE 148,384 1,616,863 1,654,795 110,452' 113 MULTIMODAL TRANSPORTATION FD: 50,227 1,000,000 1,025,000 25,227 116 BUILDING MAINTENANCE 185,881 207,594 190,994 202,481 117 MUNICIPAL ARTS ACQUIS. FUND 393,358 58,900 109,050 343,208 118 MEMORIAL STREET TREE 17,617 0 0 17,617 120 HOTEL/MOTEL TAX REVENUE FUND 116,608 75,000 153,250 38,358 121 2 EMPLOYEE PARKING PERMIT FUND 84,660 20,000 26,086 78,574 122 YOUTHSCHOLARSHIP FUND 17,092 3,000 4,000 16,092` 123 TOURISM PROMOTIONAL FUND/ARTS 53,611 18,850 21,000 51,461 125 PARK -ACQA PROVE ENT 379,212 700,000 917,000 162,212 126 SPECIAL CAPITAL FUND 358,601 700,000 '- 699,582 359,019 127 GIFTS CATALOG FUND 198,059 4,640 10,300 192,399 129 SPECIAL PROJECTS FUND 1,539 224,260 224,962 837 130 CEMETERY MAINTENANCEAMPROV 88,826 119,700 148,179 60,347' 132 PARKS CONSTRUCTION 20,314 1,989,500 2,009,500 314' 136 PARKS TRUST FUND 119894 37,000 0 156,894 137 CEMETERY MAINTENANCE TRUST FD 784,211 13,300 0 ' 797,511 138 SISTER CITY COMMISSION 13,409 5,400 4,900 13,909 211 LID FUND CONTROL 460 0 0 460 213 LID GUARANTY FUND 137,667 0 0 137,667 234 LTGO BOND DEBT SERVICE FUND 0 465,973 465,973 0 411 COMBINED UTILITY OPERATION 4,512,635 15,002,937 15,244,494 4,271,078 412 COMBINED UTILITY CONST/IMPROVE 3,634,930 7,767,492 11,242,492 159,930 414 CAPITAL IMPROVEMENTS RESERVE, 206,257 947,035 836,035 317,257 511 EQUIPMENT RENTAL FUND 4,536,264 926,420 1,290,114 4,172,570 617 FIREMEN'S PENSION FUND 267,320 92,928 132,250 227,998 631 TRANSPORTATION BENEFIT DISTRICT 0 600,000 600,000 0' Totals 23,341,917 66,941,330 71,642,199 18,641,048 0 ORD. NO. ORD. NO. ORD. NO. 2011 FUND FUND 3 831 Amended NO, DESCRIPTION 12/31/2010' - 7/19/2011 Bud of 001 GENERALFUND 32,320,897 304,171 -- 32,625,068 006 EMERGENCY/FINANCIAL RESERVE 0 w - 0 009 LEOFF- EDICAL,INS. RESERVE 481,500 - - 481,500 010 PUBLIC SAFETY EMERGENCY RESERVE 0 - 0 104 DRUG ENFORCEMENT FUND 80,233 - - 80,233 III STREET FUND 1,426,942 18,500 - 1,445,442 112 COMBINED STREET COST/IPROVE 1,369,795 285,000 - 1,654,795 113 MULTIMODAL TRANSPORTATION FD. 1,025,000 1,025,000 116 BUILDING MAINTENANCE 95,000 95,994 - 190,994 717 MUNICIPAL ARTS ACQUIS. FUND 109,050 109,050 118 MEMORIAL STREET TREE 0 : 0 120 HOTEL/MOTEL TAX REVENUE FUND 105,750 47,500 153,250 121 EMPLOYEE PARKING PERMIT FUND 26,086 26,086 122 YOUTH SCHOLARSHIP FUND 4,000 - 4,000 123 TOURISM PROMOTIONAL FUND/ARTS 21,000 - 21,000 125 PARK ACQ/IMPROVEMENT 623,000 294,000 917,000 126 SPECIAL CAPITAL FUND 699,582 - 699,582 127 GIFTS CATALOG FUND 6,300 4,000 10,300 129 SPECIAL PROJECTS FUND 224,962 -- 224,962 130 CEMETERY 1NTEACE/IPOV 148,179 - _' 148,179 131 FIRE DONATIONS 0 - 0 132 PARKS CONSTRUCTION 1,735,500 274,000 - 2,009,500 136 PARKS TRUST FUND 0 0 137 CEMETERY MAINTENANCE TRUST I'D 0 -'' 0 138 SISTER CITY COMMISSION 4,900 4,900 211 LID FUND CONTROL 0 - 0 213 LID GUARANTY FUND 0 - 0 234 LTGO BOND DEBT SERVICE FUND 465,973 - - 465,973 411 COMBINED UTILITY OPERATION 15,139,354 105,140 - 15,244,494 412 COMBINED UTILITY CONST/IMPROVE 10,300,000 942,492 --11,242,492 414 CAPITAL IMPROVEMENTS -RESERVE 836,035 - - 836,035 511 EQUIPMENT RENTAL FUND 1,184,702 105,412 - 1,290,114 617 FIREMEN'S PENSION FUND 132,250 132,250 631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - 600,000 Totals 69,165,990 2,476,209 0L,642,199 0 ment BARS Cal Debit Credit _ De cripti General •' General• {i'' Ili' '1 1: 1{! III II + • :. r LEOFF-Medical Reservei1' Ila alt 1: 1Ii 11{ 1i :., *aa i • Reserve{i• lit •1 is Iai Ila 11 a • :.. Ir ',� 1 III' III li III 1Ia' 11 "• :r� ••: Public Safety Emerg Reservce Drug Enforcementa _Qrug Enforcement Fund 1 11a I 1: 1I1 11a' i1 • • :r . I Street Fund 1 Street Fund III t: 1{1 it II • ;< :. . StreetConstruction Fun Street Construction Fun Street Construction Fund Construction Fund { . 1 is Iia Iia tl • • :. r Street Construction • 1 11i 1: 1Ia 11a I{ : • :.. Street Construction Fund 1 1 I: IIa Ila {{ • • :. . Multimodal Transportation111 1{1 !: III {II' it . :r •: •alr •• • {1! I a: Ila III 11 • • :. r : a a 11i il! 1: il'1 11t iI :-• • :, •' Building Maintenance MunicipalArts Fundii all a: 1f1 1!a I{ : :r Municipal Arts Fund unicir.' Arts Fund 1t 1I1 a: 11'a il# 1a :"• :. 1 '' Arts Fund unicipa Arts Fund Endiniz Balance —Memorial Street Fund --Street Fund H6tel/Motel Tax Revenue Parking Permi • • • III *1 1: !{a Ilt li • :r . Youth :• •Youth ili 111 a: It! 11a 1a :-• ;,.. ',' Schplars, ■ TourismPromotional Arts 1 III IF : • :.�. •1'a • ' ornotional Arts111 *1 1: 1II iiI i1 . :. •'1a ' 11! Ilf 1: III 1/1' la :"• :.. : :•'• ' • Ilt ali a: III Ilt 1# :"• ;. • * memo 1 ifts CataloR ifts ifts CatatqZ Gifts Catalog Gifts Catalog S ecial Projects Fund oecial Projects Fund M. Cemetery Maintenance Parks Construction Fund Parks Trust Fund Parks Trust Fund Parks Trust Fund Parks Trust Fund Parks Trust Fund Be inning Ba ance Parks Trust Fund Ba Ending lance _'C�emeteryjrust Fund S_m��e7jrust q Sister City Commission I Sister City Commi, S'Mri� Sister City Commission LID Control Fund LID Control Fund LID Guarantee Fund D Guarantee Fund Endinp- Balance Utility Oi3erations Fund Beginning Balance p_rai_ Utility qonstruction Fund ons,truction Fund Utility Construction Fun J�t•struction Fun Utility Construction Fund ;:11ginning Balance 19 k 11 a I- . I -�R9U:TmentAental Fund Equipment -Rental Fund Firemen's Pension Fund Firemen's Pension Fund General Fund General Fund General Fund General Fund Ending Balance General Fund Professional Services General Fund Building Maintenance H6tel/Motel Tax Revenue Hotel/Motel Tax Revenue Hotel/Motel Tax Revenue 120 Fund Hotel/Motel Tax Revenue TAC - 132 nd Parks Construction Interurban Trail Connection n rtment BARS C*"60 Debit r 1A General • i/ ii! ! 1 i • t General •: li' 1ii lit i 1 i ItRevenuei ' r General • 1I' 11 • t 1 1 i• g • nforcement General Fundii" lit i1t # 1 iii 1i ._i. •T Reimb Parks Constructiont 1 General Fund ii' lit 111 t: ti /iirant Revenue i • r ' - r It s 1: I'll 1#1 ii • • :, . New Ite General Fund r General • General• ii' ii' i1 11/ 11i 1Ik i�i •i •i i • 1: :il •ii iii t pit i1t i# if . • • . 11t 1: I 1:Genera • - -- • I1I i •ii �ii 1i - 1 . rr 1iI 11i �. •i1 111 1i .'; 11i . WHISIli i is ill Ill ii •ing Fund Balance1# • � Ilt r � � 't1 �.i 11 - • �' OA •; 111 i i;I1 �•f I,irance•ICI •! lit i r : :t1 �•1' 1i insurance • :. - t �t . ; ' • r Ili. s 1: 1!I iil 11' • • `is :r •I ► ili i 1 ail 11 Iit r • . ' IIi i , i It .• - ill: General Fund Lill Interim Finance s 11 IIi i � tl • M 1I, • • • 1 II" Director General •! 11! lii 'i is itl lit It •�• • ►.. • • 11 iil •I ii i ii • x • iii - -M. : •111111,11111111111111111 li' Iil •1 is lii IiM 11 • _ • .. iit • ZMEMMMEM boartment BARS Debit Credit Description New Items General MH Mai Street Kids Water General Fund E11011011=- U Damage und Gifts Catalog Supplies Equipment Rental ESuiE r W. 11-1 Decrease Const Project nstruction Fund Ending Fund Balance Costs Grant Revenu Transportation Grants Five Comers Roundabout Project und Balance-,.' Construction SR 524 Int fund Services Walkway Project Alderwood Intertie PrJ 2011 Watermain Replacement Proceeds of L' T Debt Project 2010 Watermam Replacemen oiect 17M Description 2010 Actuals 006 Emergency / Financial Reserve Beginning Cash 1,927,600 1,927,600 0 Total Revenues 0 0 Total Expenditures 0 0 Ending Cash 1,927,600 1,927,600 009 LEOFF-Medical Insurance Reserve Beginning Cash 512,176 435,782 Revenue Investment Interest 1,019 0 Interfund Transfer In 376,566 376,566 Total Revenues 377,585 376,566 Exp�ndLjtqte Medical Benefits 382,198 415,000 Long Tenn Care Benefits 62,471 50,000 Professional Services 16,771 16,500 Travel 0 0 Miscellaneous 0 0 Total Expenditures 461,440 481,500 Ending Cash 428,312 330,848 i" Um 1ublic SafetyEmergency Beginning Cash 0 1,33,993 968 Revenue Investment Interest 1,379 1,000 Interfund Transfer 1,334,581 0 Total Revenues 1,335,961 1,000 Expenditure Interf ind Transfer Out 0 0 Total Expenditures 0 0 Ending Cash 1,335,961 1,335,993 Descripti9n 2010 Actuals 2011Budget, 14 Drug Enforcement 1., 131,976 91,47 Revenue Investment Interest 380 0 Miscellaneous Revenue 32,523 30,000 Insurance Recovery 0 0 Total Revenues 32,903 30,000 / Supplies 0 200 Fuel Consumed 2,177 2,000 Small Equipment 0 5,000 Communications 1,403 2,233 Repair and Maintenance 0 800 Miscellaneous 5,000 20,000 Intergovernmental Services 39,409 50,000' Total Expenditures 47,989 80,233 Ending Cash 116,89 41245 m PSscription 2010 Actuals I I I Street Fund Beginning Cash 319,008 420,421 26,187 107M. r. Street And Curb Permit 3,450 2,500 Grants 0 0 Motor Vehicle Fuel Tax 726,425 750,000 Transportation Charges 227 600,000 Interfund Services 11,255 10,000 Investment Interest 405 500 Other Miscellaneous Revenues 35,701 0 Disposition of Capital Assets 12,572 0 Interfund Transfer In 770,000 0 Total Revenues 1,560,034 1,363,000 MMIM Salaries 488,581 478,982 Overtime 25,136 22,675 Benefits 183,887 186,803 Uniforms 5,761 7,300 Supplies 176,446 199,000 Small Equipment 15,229 34,136 Professional Services 2,663 37,500 Communications 2,766 3,000 Training 0 1,000 Rental/Lease 928 1,500 Insurance 49,223 39,207 Public Utility 247,287 244,200 Repairs & Maintenance 19,021 23,000 Miscellaneous 5,800 5,000 Intergovernmental Services 2,025 6,000 Equipment 0 0 Interfund Rental 162,485 92,436 Debt Principal 35,929 37,408 Debt Interest 9,267 7,795 Total Expenditures 1,432,434 1,426,942 E nding Cash 446,608 356,479 w MMMM'�� Description 2010 Actuals 2011 Budget Ch#a!!iyc �in Be eg�mning Cash 112 Street Construction and Improvement Fund Beginning Cash - Program 200 (286,002.31) 33,667.00 20,320 &evenue Grants 509,070.52 782,516.00 159III,459.15 160,000.00 Public Works Trust Fund Proceeds 0,00 0.00 Interfund Transfer In 62,375433 390,000.00 Total Revenues 731,03433 1,332,516iOO Expenditure Supplies Professional Services Advertising Interfund Transfer Construction Projects Debt Principal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Debt Interest 2,794.93 2,631.00 Interfund Services 38,987.10 63,500.00 Total Expenditures 391,04438 1,286,013.00 Ending Cash 53,987.24 80,170.00 Description 2010 Actuals 2011 Bud et Chan e in Be innin Cas na ne� 112 Street Construction and Improvement Fund Beginning Cash - Program 502 100,281 78,194 14,87 Revenue Traffic Impact Fees 34,741 20,000 Investment Income 132 0 Total Revenues 34,873 20,000 Expenditure Interfund Transfer 42,087 41,891 Total Expenditures 42,087 41,891 Ending Cash 93,067 56,303 M Description Lion2010 Actuals 201][Budget ChanLreinBeginpjpgCasb 112 Street Construction and Improvement Fund Beginning Cash - Program 503 1,328 1,328 2 Revenue Investment'' Interest 2, 0 Total Revenues 2 0 Ending Cash 1,330; 1,328 Descri Lion 2010 Actuals 2011 Budget Change in Beginning Cash 112 Street Construction and Improvement Fund Beginning Cash - Program 506 0 0 0 Revenue' Grants 0 0 Intcrlocal Revenues' 0 0 Other Miscellaneous Revenues' 0 0 Public Works Trust Fund Proceeds > 0 0 Interfund Transfer In 42,087 41,891 Total Revenues 42,087 41,891 Rpeniture: Construction Projects 0 0 Intertfund Rental 0 0 Interlflind `rransfer Out 0 0 Debt Principal 391320 39,320 Debt Interest 2,76 2,57I Total Expenditures 42,087' 41,891 Ending Gash 0 0 IM Description 2010 Actuals 2011 Bud et Chan a in Be innin Cash _ 113 Multimodal Transportation Fund 51542 26,542 Revenue Grants 1,552 1,000,000 Total Revenues 1,552 1,000,000 Expenditure Professional Services 2,866 1,000,000 Land 0 0 Interfund Transfer Out 0 25,000_ Total Expenditures 2,866 1,025,000 Ending Cash 50227 1,542 RM Description 2010 Actuals 2011 Budget Chan a in a innin Cash 116 Building Maintenance Beginning Cash 42,035 86,325 99,556 Revenue Grants 160,478 0 Investment Interest 377 0' Private Donation 4,740 50,000 Miscellaneous Revenue 0 0 Interfund Transfer In 184,355 56,600 Total Revenues 349,950 106,600 Expenditure Supplies 31,043 0 Professional Services 24,904 20,000 Repair and Maintenance 148,788 74,800 Miscellaneous 1,369 0 Machinery/Equipment 0 0 Construction Projects 0 0 Interfund Transfer Out 0 200 Total Expenditures 206,105 95,000 Ending Cash 185,881 97,925 on • + EMMEMMUMIM Description 2010 Actuals _ 2011 Bud et_ Chan a in Be innn Cash Fund 117 Municipal Arts Acquisition Fund Program 100 Beginning Cash 233,006 229,456" 25,254 Revenue Grants 0 0 Resale Items 172 100 Community Events 33,461 24,000 Investment Interest 650 0 Contributions / Private Sources 7,976 6,000 Interfund Transfer In 19,000- 19,,000 Total Revenues 61,258.03 '49,100.00 Supplies 3,232 4,000 Small Equipment 1,014 1,000 Professional Services 25,233 33,500 Travel 0 50 Advertising 4,000 4,000 Rental / Lease _ 0 1,000 Repair and Maintenance 0 300 Miscellaneous 3,075 4,500 Interfund Transfer Out 3,000 3,000 Total Expenditures 39,554 51,350 Ending Cash 254,710, 227,206 Deser-tion 2010 Actuals 2011 Budget Chan a in Beginning Cash Fund 117 Municipal Arts Acquisition Fund Program 200 Beginning Cash 128,845 96,848 27,071 ff-w- Grants 0 0 Investment Interest 336 0 Contributions/ Private Sources 1,735 1,000 Sale of Junk / Salvage (81) 0 Interfund Transfer In 0 5,700 Total Revenues 1,990 6,700 Expenditure Supplies 10 200 Professional Services 5,565 50,000 Miscellaneous 1,341 4,500 Total Expenditures 6,917 54,700 Ending Cash 123,919 48,848 m Description 2010 Actuals 2011 Budget Change in Be inni Cash, Fund 117 Municipal Arts Acquisition Fund Program 300 Beginning Cash 12,696 13,722 1,007 Revenue Investment interest 33 0 Contributions i Private Sources- 0> 100 1nt rfund Transfer In 3,000 3,000 Total Revenues` 3,033 3,100 1 Fenditure Professional Services 0' 3„000 Miscellaneous 1,000 0 Total Expenditures 1,000 3,000 Ending Cush 14,729 13,822 llecri tion 2010 Actuals 2011 Bud et Change in egining Cash 18 Memorial Street Fund Beginning Cash 17,70 17,7+ 47 Revenue Investment Interest 47 __ 0 Total Revenues 47 0 Total Expenditures 0.00 0.00 Ending Cash 1,617 17,70 ` 0 MMEMMIMM Description 2010 Actuals 2011 Budget Change in Beginning Cash 120 Hotel / Motel TaxRevenueFund Beginning Cash 181,037 176,262 (59,654) Revenue Hotel / Motel Excise Tax 69,216 75,000 Investment Interest 440 0 Total Revenues 69,655 75,000 Expenditure Professional Services 70,058 43,000 Advertising 38,003 35,000 Miscellaneous 4,720 5,000 Interfund Transfer Out 21,304 22,750 Total Expenditures 134,085 105,750 Ending Cash 116,608 145,512 Description 2(I Actluals 2011Budget 121 Employee Parking Permit Fund Beginning Cash- 93,897 87,811` Revenue Employee Parking Permit Fund 16,475 20,000 Investment Interest 244_ 0 Total Revenues 16,719 20,000 Expenditure Supplies 871 1,000 Interfund Transfer 25,086 25,086 Total Expenditures 25,957 26,086 10 Description 2010 Actuals 2011 Budget Chan a in a innin Cash 122 Youth Scholarship Fund Beginning Cash 17,166 15,878 Revenue Investment Interest 42 0 Contribution/Donation 3,470 3,000' Total Revenues 3,512 3,000 Expenditure Miscellaneous - _ 3,586 4,000 Total Expenditures 3,586 4,000 Ending Cash 17,092 14,878 Description 2010 Actuals _ 2011 Budget Change in Beginning Cash - 123 Tourism Promotional Arts Fund Revenue Grants 50,855 50,705 1,885 0 126100 125 0 Contributions/Donations 0 0 Interfund Transfer In 17,304 18,750 Total Revenues 19,440 18,850 Expenditure Supplies 0 0 Professional Services 8,704 10,500 Advertising 4,765 4,500 Miscellaneous' 3,216 6,000 Total Expenditures 16,64 21,000 Ending Cash 53,611 48,555 +I, ME Desert ton 2010 Actuals 2011 et Chan a in a innin Cash - 125 REET 2- Parks Summary Beginning Cash 1,570,016 150,316- 228,96 Revenue Local Real Estate Tax - 2nd Half 614,743 700,000 Investment Interest 1,992 0 Other Miscellaneous Revenue 724 0 Interfund Transfer In 0 0 Total Revenues 617,459 700,000 Supplies 43,591 30,000 Professional Services 271,136 330,000 Communications 0 0 Advertising 0 0 Rental Lease 0 0 Repair and Maintenance 66,069 65,000 Intergovernmental Services 25,000 0 Interfund Services 186,902 0' Land 0 0 Construction Projects 1,215,564 40,000 Interfund Transfer Out 0 158,000 Endingr r DescriQ,tion 2010 Actuals 2011Budget Beginning 74 Fund 126 ' Beginning Cash 442,755 342,159 16,442 Revenue Local Real Estate Tax -First 614,743 700,000 Investment Interest 1,698 0 Total Revenues 616,441 700,000 Supplies 0 0 Miscellaneous 0 0 Land 0 0 Interfund Transfer Out 70,792 69,480 Debt Principal 461,581 481,677 Debt Interest 168,223 148,425 Total Expenditures 700,596 699,582 Ending Cash 3,601 342,577 r c r MMME�� Description 2010 Actls _ 2011 Budet Change in Begyinniqg_!qash Fund 127 Gifts Catalog Fund Beginning Cash -Program 000 98,498 116,327 1,460 Revenue Grants 0'' 0 Investment Interest 289 0` Contributions! Private Sources 26,445 4,640 "total Revenues 26,734 4,640 Expenditure Supplies 5,446 1,300 Professional Services 2,000- 0 Interfitnd Transfer Out 0 0 Total Expenditures 7,446 1,310 Ending Cash 117,787 119,667 Description 2010 Actuats - 2011' Budget Change i ll groping Cash Fund 127 Gifts Catalog Fund Beginning Cash -Program 100 64,009 64,009, 169 I Grants- 0 0 Investment Interest', 169` 0 Contributions l Private Sources 0' 0 Total Revenues 169 0 Expenditure Supplies 0- 0 Professional Services 0 0 Total Expenditures 0 0 Ending Cash 64,178 64,9 M EXHIBIT "C": Budget Amendment Detail (July 2011) Description 2010 Actuals 2011 Budget Change in Beginning Cash Fund 127 Gifts Catalog Fund Beginning Cash -Program 200 9,562 7,062 _ 9,032 Revenue Investment Interest 32 0 Contributions / Private Sources 9,000 0 Total Revenues 9,032 0 Expenditure Professional Services 2,500 5,000 Total Expenditures 2,500 5,000 Ending Cash 1.69094 2,062 Description 2010 Actuals 2011 Budget I Change in Beginning Cash Fund129 Special Projects Fund Beginning Cash Balance 3,052 702 837 Revenue; a St Dot - Sr 99 - Enhancement 15,090 224,260 Investment Interest 4 0 Total Revenues 15,094 224260 Expenditure Construction Projects 0 216,110 Professional Services 16,607 8,852 Total Expenditures 16,607 224,962 Ending Cash Balance 1,5390 m Description 2010 Actuals 2011 u et Chan a in a nnin Cash 130 Cemetery Maintenance Improvement Fund Beginning Cash 9,066 92,319" (3,493) Revenue Resale Items/Taxable 34,632 27,000 Cemetery Grave Sales 110151 92,700 Investment Interest 268 0 Contribution/Donation 0; 0 Interfund_Transfer-In 0 0 Total Revenues 145,051 119,700 Salaries and Wages "66,450 66,930 Overtime 2,413 2,500 Benefits 28,621 29,449 Uniforms 0 1,000 Supplies 9,213 7,000 Resale Items 21,274 20,000 Small Equipment 0 0 Professional Services 1,459 1,000 Communications 1,361 1,412 Travel 550 1,000 Advertising 1,454 3,000 Utilities 3,897 3,800 Repairs and Maintenance 5,327 500 Miscellaneous 797 1,000 Interfund Services 0 3,000 Interfund Rental 7,473 6,588 Interfund Loan Payments' 0 0 Interfund Loan Interest 0 0 Construction Projects 0 0 Interfund Transfer 0 0 Equipment 0 0 Total Expenditures 150,291 148,179 Ending Cash 88,826 63,840 m i ' j • MMH1=aM1M1 Description 2010 .Actuals 2011 Bud et Chan a in a innin cash 132Parks Construction Fund Beginning Fund Balance 24,007 255694 (235,380) Revenue Grants 0 1,534,500 Parks Donations 0 0 Interfund Transfer In 0 153,000 Total Revenues 0 1,687,500- Expenditure Supplies 0 0 Professional Services 3,693 48,000 Construction Projects 0 1,687,500 Interfund Transfer Out 0 0 Total Expenditures 3,693 1,735,500 Ending Fund Balance 20,314 207,694 Description 2010 Actuals 2011 Budget Change in BeginninCash Fund 136 Parks Trust Fund Beginning Cash -Program 100 47,953 48,203 (151) Revenue Investment Interest too 0 Contributions /Private Sources 0 500 Interfund Transfers 0 36,500 Total Revenues 100 37,000 Expenditure Interfund Transfers 0 0 Total Expenditures 0 0 Ending Cash 48,052 85,203 m r Description 2010 Actuals 2011 u et Change in Beginning Cash Fund 136 Parks TrustFund Beginning Cash -Program 200 63,219 63,219 131 Revenue Investment Interest 131 0 Contributions l private Sources 0 0 Total revenues 131 0 Expgnditq.re Interfund Transfers 0 0 Total Expenditures 0 0 Ending Cash 63,350 63,219 Description 21 Actnals 211 et Chan e.i a bin Cash Fund 16 Parks Trust Puna Beginning Cash -Program 300 33,109 0 8,492 revenue` Investment Interest 64: 0 Contributions l Private Sources 0 0; Total Revenues 64 0 s x ndlture Interfiand Transfers 24,6 1> 0 - Total Expenditures 24,681 0 Ending Cash 8,492 0 , m �• +MEMEMMIMM Description - 2010 Actuals - 2011 Bud et __Chan a In Be innin Cash 137 Cemetery Maintenance Trust Fund Beginning Cash 766,066 782,5661,645 Revenue Resale Items/Taxable 3,848 3,000 Cemetery Grave Sales 12,239 10,300 Investment Interest 2,059 0 Interfund Loan Payments 0 0 Interfund Loan Interest 0 0 Total Revenues 18,146 13,300 Expenditure Total Expenditures 0 0 Ending Cash 784,211_ 795,866 Description 2010 Actuals 2011 Bud et Change_in Beginning Cash Fund 138 Sister City Commission Program 100 -Public Beginning Cash 7,874 7674 220 Revenue; Investment Interest 21 100 Total Revenues 21 100 Expenditure Miscellaneous 0 "500 Total Expenditures 0 500 Ending Cash 7,894 7,274 -27 + �l Description 2010 Actuals 2011 Bud et Change in Beginnin :Cash - Fund 138 Sister City Commission Program 200 Private Beginning Cash 3,307 3,33 2,132 Revenue Investment Interest 15 100 Contributions /Private Sources 7,251 5,200 Total Revenues 7,266 5,300 Expenditure Supplies 52 500 Student Trip 0 2,400 Miscellaneous 5,006 1,500 Total Expenditures 5,058 4,400 Ending Cash 5,515 4,283 Description 2010 Actuals 2011 Bud et 'Chan a in Beginning Cash 211 LID Control Fund Beginning Cash 6337 0 460 Revenue Special Assessment Penalty 830 0 Special Assessment Interest 15,6260 Special Assessment Principal 64,960 0 Total Revenues 81,416 0 Expenditure Miscellaneous 0 0 Bond Principal 0 0 Bond Interest 0 0 Interfund Transfer to the General Fund 87,293 0 Total Expenditures 87,293 0 Ending Cash 460 0 m Description 2010 Actuals 2011 Budget Change in Beg:ln�n� 213 LID Guarantee Fund Beginning Cash 50,233 50,233 87,434 Revenue Investment Interest 142 0 Interfund Transfer 87,293 0 — ---- ------ - , "" Total Revenues 87,435 0 Expenditure Total Expenditures OM 0A Ending Cash 137,667 50,233 Description 2010Actuals 201IBudget Change in Beginpjpj Cash -234 LT GO Bond Fund Beginning Cash 0 0 0 Revenue Investment Interest 0 0 Debt Service Payment - PFD 381,368 396,493 Transfer In (REET 1) 70,792 69,480 Total Revenues 452,160 465,973 Exendittr Bond Principal 165,000 185,000 Bond Interest 287,160 280,973 Total Expenditures 452,160 465,973 0 Ending Cash 0 m Description 2010 Actuals 2011_Bud et Change in Beginning Cash 411 Utility Operations Beginning Cash 6,855,440 4,473,733 38,902 Revenue Non -Business Licenses and Permits 3,885 3,000 Grants 50,844 21,000 Intergovernmental Services 1,879,675 2,173,255 Utility Charges 12,055,196 12,633,682 Illegal Discharge 870 0 Investment Interest 19,277 10,000 Rental Leases 46,780 49,000 Other Misc. Revenues 170,436 98,000 Capital Contributions 19,940 15,000 Interfund Loans Receivable 0 0 General Obligation Proceeds 0. 0 Fixed Asset Disposition 7,357 0 Total Revenues 14,254,259 15,002,937 Expenditure Salaries 2,561,901 2,835,153 Overtime 97,589 120,746 Benefits 1,003,473 1,081,342 Uniforms 20,229 29,900 Supplies 583,710 642,790 Fuel Consumed 44,156 70,000 Water Purchased for Resale 1,242,227 1,496,000 Supplies Purchased for Inventory or Resale 92,967 143,000 Small Equipment 37,265 25,300 Professional Services 130,376 206,415 Communications 62,977 71,730 Travel 4,334 20,050 Advertising 0 2,760 Rental/Lease 11,049 29,780 Insurance 391,610 311,436 Utilities 979,973 943,290 Repair 77,879 108,350 Miscellaneous 541,138 458,930 Intergovernmental Services 299,759 562,600 Utility Tax 1,396,633 1,471,682 Interfund Transfer Out 4,724,169 1,978,975 Land 0 0 Buildings 0 0 Equipment 16,619 20,000 Amortized Debt Issue Cost 0 Interfund Services 1,072,257 1,326,682 Interfund Supplies 0 0 Interfund Rental 371,898 363,478 Interfund Repair & Maintenance 0' 2,500 Debt Principal 599,841 601,312 Debt Interest 233,035 215,153 Total Expenditures 16,597,064 15,139,354 Ending Cash 4,512,635 4,337,316 go Description 2010 Actuals 2011'Bud et - Change in Be innin Cash - Utility Construction Fund Beginning Cash - Water Program (100) (133,03) 35,597 70,07 Revenue Investment Interest 40 0 Miscellaneous Revenue 0 0 Contributed Capital 33,596 25,000 Debt Proceeds 0 4,000,000 Interfund Transfers In 900,000 ___ 400,000 T11 otal Revenues 933,636 4,425,000 Expenditure Professional Services 393,023 437,333 Construction Projects 238,760 3,942,833 Interfund Transfers In 62,375 75167 Total Expenditures 694,159 4,455,333 Ending Cash 1`05,675 5,264 Description 201ctuals _ , 0 A_^ 2011 Budget Change in e,nnin C ash Utility Construction Fund Beginning Cash - Storm Program (200) (61,180) 3,206 (247,203) Grants 50,000 150,000 Mitigation Fees 0 0 Investment Interest 0 0 Miscellaneous Revenue 0 0 Contributed Capital 10,207 30,000 Debt Proceeds 0 1,100,000 Interfund Transfers In 300,000 600,000 Total Revenues 360,207 1,880,000 ProfessionalServices 398,142 512,333 Advertising 0 0 Repair and Maintenance 0 Miscellaneous 0 0 Construction Projects 144,881 1095,833 Interfund Transfers In 0 :265,167 Total Expenditures 543,024 1,873,333 Ending Cash (243997) 9,873 Im Description 2010 Actuals 2011 Budget Chan in Beginning Cash Utility Construction Fund Beginning Cash - Sewer Program (300) 2,047,208 3,572,954 200,298 Revenue Grants Mitigation Fees Investment Interest Miscellaneous Revenue Contributed Capital Debt Proceeds Interfund Transfers In h-�pendjtqLe Proficssional Services Advertising Repair and Maintenance Miscellaneous Interfund Transfers In Total Expenditures 0 0 6,043 0 29,980 0 0 0 0 0 20,000 0 500,000 ffW= 660,427 539,334 0 0 0 0 0 0 149,552 3,381,834 0 50,166 809,978 3,971,334 Ending Cash 3,773,252 121,620 M Description 2010 Actuals 2011 Budget Change in Beginning Cash 414 Treatment Plant Construction Fund Beginning Cash 51,152 158,782 47,505 Revenue Grants 0 0 Mitigation Fees 0 0 Investment Interest, 338 0 Miscellaneous Revenue 178,450 0 Contributed Capital 1,107,417 522,438 Debt Proceeds 0 0 Gain on Fixed Asset 0 0 Interfund Transfers In 1,024,169 424,597 Total Rcvenues 2,310,374 947,035 Supplies 0 0 Professional Services 535,032 0 Advertising 0 0 Repair and Maintenance 0 0 Miscellaneous 2,653 0 Interfund Transfers In 0 0 Construction Projects 1340,026 560,000 Debt Principal 168,570 172,164 Debt Interest 108,989 103,871 Total Expenditures 2,155,269 836,035 Ending Cash 206,257 269,752 M •• + 0- i I j Description (t Actuals 2011 Budget I '.:I ' Beginning 511 Equipment Rental is Garage Services 4,749 lnterffrnd Sales and Services 301 10,000 Investment Income 1,866: Interfund Operating Income 804,446< 725,364 Other Miscellaneous revenue 1,224 i, Disposition of Capital Assets 1, 39' Total Revenues 813,624 735,364 Salaries 200,856 214,227 Overtime 738= 2,000 Benefits 85,832 87,833- Uniforms 1,184 1,000 Supplies 98,543 76,000 Fuel Consumed 639 1,000 Supplies Purchased for resale 245,260 294,600 Small Equipment 8,76 10,000 Professional Services > 1,004 1,000 Communication " 3,581' 3,500 `frave1 40 500 Advertising 145 500 Rental/Lease 3,434' 3,500 Insurance 38,257' 29,59 Public Utilities 11,450 14,000 Repair and Maintenance 68,939 75,000 Miscellaneous: 6,619 7,500 Intergovernmental Services 2,188 4,000 Interfand Rental 6,897 13,452 Total Expenditures 784,265 839,202 Ending Cash 5",3134 448,489 10 MEMXi��M Description 2010 Actuals 2011 Budget Ch�a! ngein Bjeginning Cash 511 Equipment Rental Fund Beginning Cash - Replacement Program (100) 3,6719857 3,981,975 9,905 Revenue Investment Interest B-FuDd Rental Charge 9,799 0 535,161 140,112 Miscellaneous Revenue 0 0 Contributed Capital 0 0 Disposition of Capital Assets 117,561 0 Interfund Transfer In 19,221 0 Total Revenues 681,742 140,112 Expenditure Supplies Small Equipment W• 0 0 0 10,000 Interfund Services 301 40,000 Machinery and Equipment 53,156 295,500 Interfund Transfer 308,262 0 Total Expenditures 361,719 345,500 Ending Cash 3,991,880 3,776,587 Description 2010 Actuals 2011 Budget Chan 617 Firemen's Pension Fund Revenue Fire Insurance Premium Tax Investment Interest 284,951 263,852 44,905 44,905 720 0 Interftind Transfer In 48023 48023 Total Revenues 93,648 92,928 49,548 0 Pension Payments 0 56,750 Health Benefits 57,032 71,000 Professional Services 4,699 4,500 Total Expenditures 111,279 132,250 Ending Cash 267,320 224,530 EN EM EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Department: Description on Budget Amendment Summary Budget Amendment Detailed Description - Stephen Clifton Economic .. Website Upgrade On December21, 2010, City Council approved an allocation for website updates in the amount of $35,000, i.e. $16,000 in2010and $15,800 in2011,from the Economic Develoment Budget with $3,200 from Information Services. The actual expenditures in 2010 was $15,000. The remaining $1,000 allocated for 2010 will be expended in'2011 and it is requested to have the budget amended to add $1,000 to the Economic Development professional services budget. Expenditure Increase (Decrease Fund # Fund Title Object BARS Number Amount 001 General FundProfessional Services 001.000.240.513.110.410.00 1,000 Total Expenditure Increase (Decrease) $ 1,000 tevenue (increase) Decrease =und Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease Ending>Fund Balance Increase (Decrease) Fund fund Title Ending Fund_ Balance' BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 1,000 otal Ending Fund Balance Increase (Decrease) (1}I 36 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Rob Chave Department: Planning Development Svcs Description on Budget Amendment Summary UW Study Timing Adjustment Budget Amendment Detailed Description Contract payments for the UW study for Five Corners/Westgate were originally anticipated to span two budget years (2010 and 2011). However, because no billings were received or paid in 2010, all expenditures have occurred in 2011. This budget adjustment is intended to move the unexpended money budgeted for 2010 into the 2011 budget year. There has been no change in the overall project budget, just a change in the timing of when the expenditures were actually made. Original budget:; 2010 = $9,500; 2011 = $31,550, Amended budget: 2010 = $0; 2011 = $41,050. Expenditure Increase ♦ Decrease Fund # Fund Title Object BARS Number Amount 001 General Fund Professional Services 001.000.620.558.600.410.00 9,500 Total Expenditure Increase Decrease $ 9,500s> Revenue Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (increase) Decrease - Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 001 General Fund 001.000.390.508,000.000.00_ 9;500 Total Ending Fund Balance Increase Decrease) (9,500 37 EXHIBIT "C": Budget Amendment Detail (July2011) Prepared By: Stephen Clifton Department: Community Services Description on Budget Amendment Summary Verizon EG Grant Budget Amendment Detailed Description Verizon granted the City $10,000 in 2008 as a result of the franchise granted to Verizon for providing cable to the citizens in Edmonds. The $10,000 is to be used for capital purchases related to operating the City's government channel, transmission, and video recording of government events. As of December 31, 2010, only $1,468.32 had been spent. The $8,513.68 remaining is restricted to capital purchases, it must be carried over in the 2011 budget. Expenditure Increase (Decrease Fund # Fund Title Object BARS Number Amount 001 lGeneral Fund Professional Services 001.000.610.519.700.410.00 8,514 Total Ex enditure Increase Decrease $ 8,514 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (increase) Decrease Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 001 General Fund 001.000.390.508.000.000.00- 8,514 Total Ending Fund Balance Increase (Decrease) 38 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By Jim Stevens Department: Public Works Description on Budget AmendmentSummary 2011 Project Increase Fund 116 has received a reimbursement this year of $30,000 for the Museum Exterior Repairs Project, completed in2010. The Senior Center Roof Repairs Project, originally expected to run in 2010, began in March of 2011, and has just completed. The expenditures on this project, approximately $115,000, all are reimbursable from a CTED grant held by Senior Center, so the revenue source "Private Donation", expected to be $50,000, needs to be amended to the full $115,000project value. Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 116 Bldg. Maintenance Private Donation 116.000.000.367.110.000.00 65,000 116 Bldg, Maintenance WSHS Grant_ 116,000,000,333,140,000.00 30,000 Total Revenue (Increase) Decrease (95,009) Ending Fund Balance Increase (Decrease} Fund Fund Title Ending Fund Balance BARS Number Amount 116 Bldg. Maintenance 116.000.651.508.000000.00 5,000 Total Ending Fund Balance Increase (Decrease) 51000 w EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Department: Description on Budget Amendment Summary Budget Amendment Detailed Description Frances Chapin Parks, Recreation & Cultural Services LTAC In late 2010 a budget adjustment was made to appropriate $100,000 from ending cash in the 120 Fund for expenditures through a professional services contract with Edmonds Center for the Arts for promotion of their 2010-11 events. The allowable promotional expenses are reimbursable. ECA requested reimbursement for $57,499.99 in 2010 and the remaining $42,500.01 will be requested for reimbursement in 2011. The $42,500.01 needs to be appropriated in the 2011 budget. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 120 Hotel/Motel Tax Prof Services 120.000 310.575.420.410.00 42,500 Total Expenditure Increase Decrease $ 42,500 Revenue (increase) Decrease Fund fund Title Revenue Source BARS Number Amount Total Revenue (increase) Decrease Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 120 Hotel/Motel Tax 120.000.310 508.000.000.00 42,500 Total Ending Fund Balance Increase (Decrease) (42,500) 40 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By Frances Chapin, Department: Parks, Recreation & Cultural Services Description on Budget Amendment Summary 120 Fund LTAC =132 Fund Parks Constructic Budget AmendmentDetailed Description The Lodging Tax Advisory Committee approved a $5,000 allocation in 2010 as part of the matching funds for a federal Preserve America grant received by the City in 2010. The $5,000 is part of the 120 fund 2011 budget and now needs to be transferred into the 132 fund for the grant project expenditures The Preserve America grant is for 'creating "a Downtown Edmonds CulturalHeritage Tour and the project is being managed by the Cultural Services Manager. Expenditure Increase (Decrease) , Fund # Fund Title ONect BARS Number Amount 120 Hotel/Motel Tax Transfer 120.000.310.597.132.550.00 5,000 132 Parks Construction Prof Services 132.000.640.594.760.410.00 5,000 Total Ex enditure Increase (Decrease) $ 10,000 Revenue increase) Decrease Fund I Fund Title Revenue Source BARS Number Amount 132 Parks Construction Transfer 132.000.000.397.120.000.00 5,000 Total Revenue (Increase) Decrease (5,000) Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance' BARS Number Amount 120 Hotel/Motel Tax 120.000.310.508.000.000.00 5,000 Total Ending Fund Balance Increase(Decrease) 5,000) 41 EXHIBIT "C": Budget Amendment Detail (July2011) Prepared By: Carrie Hite Department: Parks, Recreation, and Cultural Services Description on Budget Amendment Summary Interurban Trail Connection Budget Amendment Detailed Description This budget amendment was authorized by Council no June 21, 2011 to complete the Interurban Trail project.This was originally authorized by Council for expenditure in 2009. Because of delays in the project, this amount has been carried over through 2010 and retained in the 125 for this project. This amendment increases expenditure in the 125 for $294,000, then transfers this amount into the Parks Construction fund 132 for completion of the Interurban Trail project. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 125 REST 125 Transfer Out 125.000.640.597.132.550.00 294,000 132 Parks Construction Ca ital 0utla 132.000.640.594.760.650.00 294,000 Total Expenditure Increase (Decrease) $ 588,000 ' Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 132 Parks Construction Transfer In 132.000.640.397.125000.00 294,000 Total Revenue (Increase) Decrease (294,000) Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 125 REST 125 125.000.640.508.000.000.00 294,000 Total Ending Fund Balance Increase (Decrease) (294,000) EXHIBIT"C": Budget Amendment Detail (July2011) Prepared By: ACOP Gerry Gannon Department: Police Description on Budget Amendment Summary Target Zero Overtime Reimbursement Budget Amendment Detailed Description The amendment increases expenditures in Traffic Reimburseable Overtime by $5207, for overtime worked on Target Zero emphasis patrols in January through April2011. Reimbursement from the Washington Traffic Safety Commission to cover this overtime has been received by the City. Target Zero is grant targeted at reducing the number of people killed or seriously injured by impaired drivers in Snohomish County. The revenue and expenditures were not included in the 2011 adopted budget as grant revenue is quite variable, depending upon grant awards and the staffing of the emphasis patrols. Revenue (Increase) Decrease Fund Fund Title Revenue Source 001 General fund Tar et Zero Team G Total Revenue (increase) Decrease BARS Number Amount rant 001.000.000.333.020.605.00 5,207 (5,207) 43 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By Department: Description on Budget Amendment Summary Budget Amendment Detailed Description ACOP Gerry Gannon Police High visibility Enforcement Overtime Reimbi The amendment increases expenditures in Traffic Reimburseable Overtime by $285, for overtime worked on HVE emphasis patrols in March 2011. Reimbursement from the Washington Traffic Safety Commission to cover this overtime has been received by the City. High Visibility Enforcement (HVE) is a grant targeted at reducing traffic injuries and deaths through emphasis patrols for impaired driving, speeding, and seat belt enforcement. The revenue and expenditures were not included in the 2011 adopted budget as grant revenue is quite variable,depending upon grant awards and the staffing of the emphasis patrols. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount - 001 General Fund Traffic Overtime-Reimb. 001.000.410.521.710.120.10 285 Total Expenditure Increase (Decrease) 285 Revenue (increase) Decrease FundT Fund Title Revenue Source BARS Number Amount 001 lGeneral Fund HVE Grant 001.000.000.333.020.606.00 (285) Total Revenue (increase) Decrease (285 Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount Total Ending Fund Balance_ Increase (Decrease) _ 44 EXHIBIT "C':Budget Amendment Detail (July 2011) Prepared By Department: Description on Budget Amendment Summary BudgetAmendment Detailed Description Carrie Hite Parks, Recreation, and Cultural Services Petanque Courts City recently received a grant from the Hubbard Foundation for $3000 to construct two new 3nque Courts. This budget amendment authorizes additional expenditures of $3000 to complete struction. Expenditure Increase {Decrease) Fund # Fund Title Object BARS Number Amount 132 Parks Construction Supplies 132.000.640.594.760.310.00 3,000 Total Expenditure Increase (Decrease) $ 3,000 Revenue (Increase); Decrease Fund Fund Title Revenue Source BARS Number- Amount 132 Parks Construction Hubbard Foundation 132.000.000.367. 110. 000. 00 3,000 Total Revenue (Increase) Decrease (3,000) Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount Total Ending Fund Balance Increase (Decrease) 45 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Department: Description on Budget Amendment Summary Budget Amendment Detailed Description Dave Sittauer Fleet 2011 Vehicle Purchase In December of 2009, the city was awarded the EECBG grant to purchase alternate fuel source vehicles. A schedule was set so that 7 vehicles would be purchased over 3 years (Years '10,' 11,12). The grant administrator has now asked that we purchase all vehicles before the end of 2011. The city has 2 vehicle purchases remaining to complete the grant. These 2 remaining vehicles are the Nissan All Electric LEAF. The costs of the vehicles being replaced are partially funded with grant money received and the remaining costs are funded through the Vehicle Replacement Fund (511 B-Fund). Expenditure Increase (Decrease),, Fund # Fund Title Object BARS Number Amount 001 General Fund Transfer 001.000.390.597.511.550.00 50,944 511 511 B-Fund 1 Vehicle Purchase 511.100.657.594.480.640.00 16,606 511 1511 B-Fund 1 Vehicle Purchase 511.100.657.594.480.640.00 16606 Total Expenditure Increase (Decrease) $ 84156 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Grant Revenue 001.000.000.331.081.100.00 50,944 511 511 B-Fund Transfer 511.100.000.397.001.000.00 50,944 Total Revenue (Increase) Decrease (101,88 46 EXHIBIT "C": Budget Amendment Detail (July2011) Prepared By: Rich Lindsa Department: Parks Description on Budget Amendment Summary Parks Seasonal Overtime Budget Amendment Detailed Description Need to transfer $ 1,000 dollars from Parks Seasonal Salaries and place into new parks overtime line item that was removed during the last budget process. This is needed to pay overtime to Parks Seasonal emplolyees due to working hoildays-and overtime due to increased use of parks in summer months. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Seasonal staff salaries '001'000'640'576'800.110.11 {1 000 001 General Fund Seasonal Overtime 001.000.640.576.800.120.11 1,000 ------------- Total Expenditure Increase (Decrease) $ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease Ending Fund Balance Increase (Decrease) Fund Fund Title Ending -Fund -Balance BARS Number Amount Total Ending Fund Balance Increase (Decrease) 47 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Jim Tarte Department: Finance Description on Budget Amendment Summary General Insurance (WCIA) The 2011 insurance budget for all funds is $745k and the actual amount paid in January2011 to WCIA is $976k.- The $231 k difference is due to when compiling the 2011 budget ($745k), only the liability portion of the insurance was included in the 2011 budget and the property, auto and equipment was inadvertently missed. The amount paid in 2010 to WCIAwas $929k. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Insurance 001.000.390.519.900.460.00 108.505 111 Street Fund Insurance 111.000.653.542.900.460.00 18,500 411 Utilit -Water Insurance 411.000.654.534.800.460.00 19,414 411 Utilit -Sewer Insurance 411.000.655.535.800.460.00 52,280 411 Utility -Storm Insurance 411.000.652542.900.460.00 18,904 411 Utility -Treatment Plant Insurance 411.000.656.538.800.460.00 14,542 511 Equipment Rental Insurance 511.000.657.548.680.460.00 5,966 631 TBD Insurance 631.000.653.542.310.460.00 5,000 631 TBD Intergovernmental Svcs 631.000.653.542.310 510 00 5,000 Total Expenditure Increase (Decrease) $ 226,179 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 111 Street Fund Annual Vehicle Fee TB 111.000.000.344.900.000.00 5,000 Total Revenue (increase) Decrease 5,000 Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 108,505' 111 Street Fund 111.000.653.508.000.000.00 23500' 411 Utility -Water 411.000.654.508.000.000.00 105,140' 511 Equipment Rental 1 511.000.657.508.000.000.00 5,966 Total Ending Fund Balance Increase (Decrease) (231,179; 48 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By Deb Sharp Department: Finance Description on Budget Amendment Summary Interim Finance Director Position Budget Amendment Detailed Description Finance director (Hines) final day was 3/15/11, therefore reduced budgeted salaries and benefits from this date forward. Increased professional services budget for interim finance director (Tarte) from 3/14/11 thru 11/30/11 Expenditure Increase (Decrease) Fund # Fund Title Oblect BARS Number Amount 001 General Fund Salaries 001.000.310.514.100.110.00 91,270 001 General Fund Benefits 001000.310.514.100.230.00 22,818) 001 General Fund Professional Services 001.000.310.514.100.410.00 170,000 Total Expenditure Increase (Decrease) _ $ 55,912' Revenue (Increase)Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease - Ending, Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 (55,913 Total Ending Fund Balance Increase (Decrease) (55,913) EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Jim Tarte_ Department: Finance Description on Budget Amendment Summary City Attorney Budget Amendment Detailed Description During the 2011 budget process, the evaluation of a new City Attorney was taking place. The preliminary budget was set at $450k, then later reduced to $350k. The actual 2011 amount will be approximately$405k, therefore $55k budget amendment is requested. 2010 actual amount was $548k and 2012 budget amount will be approximately $384k. The 2011 $55k budget amendment is made up of: 1) OMW fees for Jan and Feb were $79k (over budget by $21k), 2) OMW fees for March` and April were not budgeted ($42k), 3) Lighthouse fees that were underbudgeted ($8k) Expenditure Increase (Decrease Fund # Fund Title Object BARS Number Amount 001 General Fund 'City :torney 001.000.360.515.100.410.00 55,000 Total Expenditure Increase (Decrease) $ 55,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 001 General Fund 00 1. 000. 390.508. 000. 000. 00 55,000 Total Ending Fund Balance Increase (Decrease) (56,000) 50 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Renee McRae for Jim Stevens Department: Facilities Maintenance Description on Budget Amendment Summary Main Street Kids Water Da NO Budget Amendment Detailed Description On April 3, 2011, a water supply line ruptured causing extensive flooding and damage to the tenant spaces leased by Main Street Kids. The damage occurred on a Sunday and the Facilities Maintenance staff was called into remove the water and repair the line. Main Street Kids remained closed for one week so that damages could be repaired. The City received two checks from our insurance company to cover the expenses and the loss of revenue.- One check was for $15,720.95 and the other was for $1,603.26. Invoices were paid from Facilities Maintenance 001 and the Building Maintenance Fund 116. This amendment recovers the unanticipated costs related to this incident. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Overtime 001.000.651.519.920.120.00 1,531 001 General Fund 001.000.651.519.920.310.00 610 001 -Supplies General Fund Minor Equipment 001.000.651.519.920.350.00 248 001 General Fund Repair/Maintenance 001.000.651.519.920.480.00 6,914 116 Building Maintenance Re air/Maintenance 116.000.651.519.920.480.00 5,994 Total Expenditure Increase (Decrease) $ 15297 Revenue (Increase); Decrease Fund Fund Title Revenue Source 001 General Fund Insurance Recoveries 116 Building Maintenance Insurance Recoveries Total Revenue (Increase) Decrease BARS Number Amount 001.000.000.395.200.000.00 (10,263 116.000.000.395.200. 000. 00 5,994 (16257) Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 960 I I L, I I otal Ending Fund Balance Increase (Decrease) 960 51 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By Department: Description on Budget Amendment Summary Budget Amendment Detailed Description Renee McRae Parks and Recreation _ Gifts Catalog - Fund 127.000 A donation of $2,000 was received from the Friends of Edmonds in Bloom in October 2010 for flower supplies for the 2011 flower program. At the time the budget was put together this donation was not anticipated and these expenditures were not budgeted. Additional plaques were added to benches previously sold, also increasing expenditures over what was budgeted for 2011. Expenditure Increase (Decrease) -- Fund # Fund Title Object BARS Number Amount 127 IGifts Catalo Fund Supplies 127.000.640.575.500.310.00 4,000 Total Expenditure Increase (Decrease) $ 4,000 Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 197 Gift Cataloo Fund lEndina Cash 1 127.000.640.508.000.000.00 (4,0( EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: ACOP Gerry Gannon Department: Police Description on Budget Amendment Summary Appropriation for Computers Budget Amendment Detailed Description The amendment is asking for an appropriation to replace 17 mobile computers and associated equipment in the amount of $78,166. The computers are Used in the daily operations of the Patrol Division. During the2011 budget process the department had requested approval from the Council to purchase a total of 17 mobile computers to replace our current 5 year old computers. Therefore, the police department is requesting the Council to approve the appropriation for the purchase the computers from the B Fund. During the budget process Council had approved the purchase of the new computers. The new computers are necessaryfor a new CAD and RIMS system. The new CAD and RMS system will require operating system and our current computers are not capable of running the new operating system and CAD and RMS software. Due to an administrative error in budget process the appropriation for the computer replacement was removed from the2011 budget. Expenditure Increase Decrease); Fund # Fund Title Object BARS Number Amount 511 jEquiRM,ent Rental "Computer Purchase 511.100.657.594.480.640.00 78,166 Total Expenditure Increase (Decrease) $ 78,166 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease - Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 511 E ui ment Rental 511.100.657.508.000.000.00 78,166 Total Ending Fund Balance Increase (Decrease) (78,166 53 EXHIBIT "C": Budget Amendment Detail '(July 2011). Prepared By: Department: Description on Budget Amendment Summary Budget Amendment Detailed Description Deb Sharp Finance Decrease Construction Project Costs An amendment is needed to reduce construction costs due to the change in beginning fund balance. The amendment changing the beginning budget number tothe 2010 actual balance causes the fund to have a negative ending fund balance with the current expenditures. Expenditure Increase Decrease) , Fund # Fund Title Object BARS Number Amount 132 Parks Construction Ca ital 0utla 132.000.640.594.760.650.00 _ (28,000 Total Expenditure Increase (Decrease $ (28,000) Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 132 Parks Construction 132,000,640,508,000,000.00 28,000 Total Endin Fund Balance Increase (Decrease) 28,000 54 EXHIBIT "C: Budget Amendment Detail (July2011) Prepared By: Department: Description on Budget AmendmentSummary BudgetAmendment DetailedDescription Rob English Public Works Transportation Grants This amendment will adjust the 2011 Budget for anticipated grant revenue in the 112 Street Construction Fund. The grant revenue is related to recently completed and on -going transportation projects. Expenditure Increase (Decrease) Fund # I Fund Title Object BARS Number Amount Total Expenditure Increase (Decrease) $ - Revenue Increase Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund State Grants 112.200.000.333.000.000.00 24,336) 112 Street Const Fund Fed ARRA Grant 112.200.000.333.000.000.00 20,270 112 Street Const Fund TIB Grant 112.200.000.333.000.000.00 12,267 Total Revenue (Increase) Decrease (56,873) Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number -Amount 112 Street Const Fund 112,200,630,508,000,000.00 56,873 Total Ending Fund Balance Increase (Decrease) 56,873 55 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Department: Description on Budget AmendmentSummary Budget Amendment Detailed Description Rob English Public Works Five Corners Roundabout Project The City was successful in securing a $463,000 federal transportation grant to design and acquire right of way for the Five Corners Roundabout. The grant was approved after the 2010 Budget was developed and requires a 13.5% local match. The local match will be funded by the 112 Street Construction Fund. This amendment will provide$150,000 in 2011 to hire a consultant and start preliminary design work. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Professional Services 112.200.630.595.330.410.00 1401000 ; 112 Street Const Fund Interfund Services 112.200.630.595.330.910.00 10,000 Total Expenditure Increase (Decrease) $ 150,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Federal Grant 112.200.000.333. 000. 000. 00 129,750 Total Revenue (increase)_ Decrease (129,750) Ending Fund Balance Increase (Decrease) Fund Fund Title Endin Fund Balance BARS Number Amount 112 Street Const Fund 112.200.630.508.000.000.00 20,250 Total Ending Fund Balance Increase (Decrease) (20,250); ASO EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Rob English Department: Public Works Description on Budget Amendment Summary SR524 Walkway,Project Budget Amendment Detailed Description In March 2011, the City approved a $95,000 settlement agreement with TEBriggs to resolve construction claims on the SR524 Walkway project. The contract retainage and staff costs have been paid in 2011 to close out the project The project close-out costs were expected to be paid from the 2010 Budget, but were delayed because of the claim resolution process. The City has submitted a request to the Washington Transportation Improvement Board (TIB) to increase the State's grant funding by $35,833. The increase in grant funding would bring the total grant contribution by TIB and WSDOT to $624,154 for the completed walkway improvements Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Construction Pro ect 112,200,630,595,330,650.00 125,000 112 Street Const Fund Interfund Services 112.200.630.595.330.910.00 10,000 Total Expenditure Increase (Decrease) $ 135,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund State Grant 112.200.000.333.000.000.00 35,833 Total Revenue (Increase) Decrease (35,833 Ending fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount 112 Street Const Fund 112.200.630.508.000.000.00 99,167 Total Ending Fund Balance' Increase (Decrease) 1 (99,167) 57 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Department: Description on Budget Amendment Summary Budget Amendment Detailed Description Rob English Public Works Alderwood Intertie and Reservoir Project On March 15, 2011, the City Council approved an appropriation of $164,000 to the 412-100 Water Utility Fund for the Alderwood Intertie and Reservoir Improvement Project. The $164,000 was estimated to be expended as part of the 2010 budget, but was not used since construction was delayed until this year. The additional $164,000 will be appropriated from the fund balance in the 411 Utility Operations Fund. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 412 Utility Const Fund Construction_Prgects 412.100.630.594.320.650.00 164,000 Total Expenditure Increase (Decrease) $ 164,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 412 Utili Const Fund Proceeds of Lon -Term' Debt 'c 412.100.000.382.000.000.00 164,000 Total Revenue (Increase); Decrease Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount Total Ending Fund Balance Increase (Decrease) 58 EXHIBIT"C! Budget Amendment Detail (July 2011) Prepared By: Department: Description on Budget Amendment Summary Budget Amendment Detailed Description Rob English Public Works 2011 Watermain Replacement Project The 2011 Budget for watermain replacement projects is $3,606,000. The 2010 watermain replacement project (currently under constrution)'is expected to spend $1,785,000 from the watermain replacement budget. The preliminary cost estimate for the 2011 watermain replacement project is $2,109,000, excluding fire hydrant improvement costs. The remaining budget available for the 2011 watermain project is $1,821,000, leaving a funding shortfall of $288,000. Staff s'recommendation is to appropriate an additional $300,000 to the 412-100 Water Utility Fund in 2011 to complete the project. ie $100,000 in fire hydrant improvements that are included in this project will be paid from the General Fund, ie General Fund contribution is funded by the 8.7% water utility tax. The 2011 budget specified a transfer of 156,650 fromthe General Fund to the 411 Utility Operations Fund for fire hydrant improvements. This nendement will transfer $100,000 of the fire hydrant improvement funds from the General Fund to the 412 ility Construction Improvement Fund for this project. Expenditure Increase (,Decrease) Fund # I Fund Title I Object BARS Number 412 Utility Const Fund Construction Pro'ects 412.100.630.594.320a 412 Utilily Const Fund Construction Pro'ects 412.100.630.594.320.( Total Expenditure Increase (Decrease) $ 400,OC Revenue tlnorease) Decrease Fund Fund Title Revenue Source BARS Number Amount 412 ' Utility Const Fund Intergovernmental Rev 412.100.000.338.220.000.00 100,000 412 Utility Const Fund Proceeds of Long -Term Debt 412.100.000.382.000.000.00 300,000 Total Revenue (Increase) Decrease (400,000) Ending Fund Balance Increase Decrease Fund Fund Title Ending Fund Balance BARS Number Amount Total Endinn Fund Balance Increase Decrease 59 EXHIBIT "C": Budget Amendment Detail (July 2011) Prepared By: Rob English Department: Public Works Description on Budget Amendment Summary 2010 Watermain Re lacement Project Budget Amendment Detailed Description On March 15, 2011, the City Council approved an appropriation of $273,922 to the 412-100 Water Utility Fund for the 2010 Watermain Replacement Project. The $273,922 was estimated to be expended as part of the 2010 budget, but was not used since construction was delayed until this year. The additional $273,922 will be appropriated from the fund balance in the 411 Utility Operations Fund. On March 15, 2011, the City Council awarded the 2010 watermain replacement project to Kar-Vel Construction Company. The project costs are paid from the 412 Utility Construction Improvement Fund and a portion of the funding to construct the project included $104,570 from the General Fund for new fire hyrdants. This money is funded by the 8.7%water utility tax that is collected by the General Fund for fire hydrant improvements. The 2011 budget specified a transfer of $256,650 from the General Fund to the 411 Utility Operations Fund. This amendement will transfer $104,570 of the fire hydrant improvement funds from the General fund to the 412 Utility Construction Improvement Fund. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 412 Utili Const Fund 412.100.630.594.320.650.00 273,922 412 Utili Const Fund 412.100.630 594.320.650.00 104,570 Total Expenditure Increase (Decrease) $ 378,492 Revenue (Increase) Decrease - Fund Fund Title Revenue Source BARS Number Amount 412 Utility Const Fund Intergovernmental Rev 412.100.000.338.220.000.00 (104,570)' 412 Utili Const Fund Proceeds of Long -Term Debt 412.100.000.382.000.000.00 273,922 Total Revenue (increase) Decrease (378,492) t Ending Fund Balance Increase (Decrease) Fund Fund Title Ending Fund Balance BARS Number Amount Total Ending Fund Balance Increase (Decrease) 60 STATE OF WASHINGTON; COUNTY OF SNOHOMISH S.S. The undersigned being First duly sworn on oath deposes and says that she is Principal Clerk 1 . ofTHE HERALD a daily newspaper printed and published in the City of Everett, County of Snohornish,.and Stab; of Washington; that said newspaper is a newspaper of general ' Y circulation in said County and State;. that said newspaper has been approved as legal r newspaper by order of the Superior Court of Snohomish County and that the notice ia73:.i rn$tS°f"bE#` off![NA%'nF N3;k 'Ie F eta3ib!t�fikIF�T7'�s"'}iv'. k.tEa kgdt7f� 1r t otildl3f4t, E.101ENDITUAES t o 0 ' eaPrf:�S€r tssa,,,, P1) tie ° 6a W" t"554 oWN.' SirnmarvofOrdinance_No ----- aprintedprinted copy of which is hetctanW attached, was published in said newspaper proper and not in supplementforat, in the regular and entire edition of said paper on the following days and times, namely:. July 24, 2011 . and that said newspaper was regn ht ,f' dislu bated to its subscribers during all ofsaid period. ---------- Ii t y Subscribed and swam to before me this 25th l` �h t4a f ,,tr ,r rirrw:zntt �,. le,,, County; ,r E Account Name: City of Edmonds Acce- Number 1014'16 Order Number 0001744779