The URL can be used to link to this page

Ordinance 3908• I I LN WHEREAS, previous actions taken by the City Council require Interfund WHEREAS, state law requires an ordinance be adopted enever money is ON M-4 1111111111 and information which was made available; and approves the appropriation • local, state, and i. 6 THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO fiscal year 2012 is hereby amended to reflect the changes shown in Exhibits • B, C5 D. and E- .JIM Section 2. the City Council authorizes the Finance Director to create a new Debt Service Fund — 2012 LTGO Debt Service Fund (23 1) and close the LTGO Bond Debt Service Section 3. Effective Date. This ordinance, being an exercise Of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take ATTEST/AUTHENTICATE: "CITY CLERIZ, SANDRA S. CHASE APPROVED AS TO FORM: BY FILED WITH THE CITY CLERK: 12-14-2012 PASSED BY THE CITY COUNCIL- 12-18-2012 PUBLISHED: 12-23-2012 EFFECTIVE DATE: 12-28-2012 ORDINANCE NO. 3908 91 r$ nW8r11r*r1r'fflM =1 On the 18th day of December, 2012, the City Council of the City of Edmonds passed Ordinance No. 3908. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3898 AS A RESULT OF UNANTICIPATED TRANSFERS AND F DITURES OF VARIOUS FUNDSAND FIXING A TIME WHEN THE SAME SHALL l!-'ECOME EFFECTIVE. 111 101IN1111111 =' 07-fafflam ITY CLERK, SANDRA S. CHASE 0 ORD. NO, ORD. NO. ORD` NO. ORD NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 3891 3893 3897 3898 Amended NO. - DESCRIPTION 11/2212011 4/27/2012 5/25/2012 7/27/2012 8/31/2012 10/2312012 11/2012012 Dec 2012 Bud et 001 General Fund $ 33,006,588 $ 7,930 $ $ 2,656 $ - $ $ 11,204 $ (690) $ 33,027,688 004 'CriminaIInvestigations 006 Emergency /Financial Reserve - - -' -' £ 009 'Leoff- Medical Ins. Reserve 600,550 -' 600,550 010 'Reserve Fund 2,200 - 2,200 011 iRisk Management Reserve Fund - 244,000 244,000 012 Contingency Reserve Fund - 5,282,000 - 5,282,000 014 aHistoric Preservation Gift Fund - - 10,000 690 10,690 104 Drug Enforcement Fund 28,200 2,500 ' - 30,700 111 Street Fund 1,313,650 45,000 1,358,650 112 Combined Street Const /Improve 2,006,864 833,238 1,800 2,841,902 113 ''Multimodal Transportation Fd. 116 Building Maintenance 56,860 ! 56,860 117 Municipal Arts Acquis. Fund 58,325 7,643 3,172 69,140 118 Memorial Street Tree 28 140 168 120 Hotel /Motel Tax Revenue Fund 69,200 (17,250)' - 51,950 121 Employee Parking Permit Fund 20,140 20,140 122 Youth Scholarship Fund 2,525 2,525 123 Tourism Promotional Fund /Arts 19,000 5,500 - 24,500 125 ParkAcq /Improvement 590,850 77,000 103,000: 85,143 30,000 885,993 126 Special Capita IFund 590,800 - 590,800 127 Gifts Catalog Fund 10,759 11,204 21,963 129 Special Projects Fund 313,004 169,000 482,004 P 130 Cemetery Maintenance /Improv 119,850 119,850 132 Parks Construction 1,185,000 104,414 115,824 1,405,238 136 Parks Trust Fund 177 177 137 'Cemetery Maintenance Trust Fd 14,600 14,600 138 Sister City Commission 5,230 5,230 211 Lid Fund Control 46,700 46,700 213 Lid Guaranty Fund 46,725 105,000 151,725 231 2012 LTGO Debt Service fund -' - 9,363,474 9,363,474 234 Ltgo Bond Debt Service Fund 478,573 - 478,573 411 'Combined Utility Operation 15,306,920 150,000 4,920 15,461,840 412 'Combined UtilityConst /Improve ! 7,888,400 - - 7,888,400 414 'Capital Improvements Reserve 1,126,377 457,012 1,583,389 511 Equipment Rent@ I Fund 1,076,456 111,700 1,188,156 617 'Firemen'S Pension Fund 94,423 94,423' 631 Trans ortation Benefit District 600,000 - = - 45,000 645,000 Totals $ 66 678,974 $ 1,070,356 ! $ 103,000 $ 229;406 S 6,115,238 $ 124;200 $ 243,378 1 $ 9,486;646 $ 84,051,198 0 ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. No. ORD. NO. 2012 FUND 3861 3882 3886 3891 3893 3897 3898 �11/20/2012 Amended DESCRIPTION 11/22/2011 4/27J2012 5/25/2012 7/27/2012 8/31/2012 10123/2012 Dec 2012 Budget ----- ------ - General Fund $ 32,949,288 $ 211,384 $103,000 $ 2,656 $2,015,000 148,809 354,365 54,000 $ 35,838,502 Criminal Investigations - - 2,500 - 2,500 Emergency /Financial Reserve - 1,927,600 1,927,600 Leoff-Medical Ins. Reserve 619,811 619,811 Reserve Fund - 1,339,400 1,339,400 Risk Management Reserve Fund 139,100 139,100 Contingency Reserve Fund Historic Preservation Gift Fund 8,500 8,500 Drug Enforcement Fund 80,233 80,233 Street Fund 1,604,948 20,200 6,600 - 45,000 1,676,748 Combined Street Const/Improve 2,075,625 31,803 833,238 - 1,800 2,942,466 Multimodal Transportation Fd. Building Maintenance 245,000 245,000 Municipal Arts Acquis. Fund 134,550 - 134,550 Memorial Street Tree 140 140 Hotel/Motel Tax Revenue Fund 73,750 (17,250) 56,500 Employee Parking Permit Fund 26,086 400 26,486 Youth Scholarship Fund 4,000 - 4,000 Tourism Promotional Fund/Arts 19,000 5,500 - 24,500 Park Acq/Improvement 875,000 77,000 103,000 30,000 1,085,000 Special Capital Fund 697,717 - - 697,717 Gifts Catalog Fund 12,275 11,204 - 23,479 Special Projects Fund 313,000 170,500 - 483,500 Cemetery Maintenance/Improv 172,005 - - 172,005 Parks Construction 1,187,000 210,000 (20,800) 85,143 1,461,343 Parks Trust Fund 6,930 - 6,930 Cemetery Maintenance Trust I'd - Sister City Commission 4,600 - 4,600 Lid Fund Control 46,500 105,000 - 151,500 Lid Guaranty Fund - - 244,000 244,000 2012LTGO Debt Service Fund - 9,363,474 9,363,474 Ltgo Bond Debt Service Fund 478,573 - 478,573 Combined Utility Operation 15,598,246 191,481 (419,326) - 3,881 4,920 15,379,202 Combined Utility Const/Improve f 10,465,068 482,611 40,000 312,000 - 16,967 3,172 11,319,818 Capital Improvements Reserve 1,126,376 457,012 (11,873) - 1,571,515 Equipment Rental Fund 1,321,334 - 111,700 20,000 1,453,034 Firemen'S Pension Fund 123,515 - - 123,515 Trans portation_Benefit District 600,00 - 45,000 645,000 Totals ___L_ $ 70,853,500±$ 1,963,921 Z81,990 $ 480,039 9,700,146 $ 89,730,241 EXHIBIT "C: Budget Amendments (December 2012) Department BARS Cate o!y Debit Credit Description General Fund 001 000 620 532 200 110 00 Salaries 7,000 Engineering General Fund 001 000 620 532 200 230 00 'Benefits 17,000 :Salaries and General Fund 001 000 390 508 _000 000 00 Ending Fund Balance 24,000 Benefits E jj merit Rental 511 000 657 548 _680 110 00 Salaries - 10,000 Fleet Maintenance Equipment Rental 511 0001 657'' 508 000 000 00 Ending Fund Balance 10,000 Sa I a ry Ad' E ui ment Rental 511 000 657 5481 680 340 11 Fuel -Re ular Unleaded 10,000 Fuel Adjustment E ui mentRental 511 000' 657 _508 _000 000 00 EndinR Fund Balance 101000 Utili Construction 412 200' 630 597 117 550 001nterfundTransfer 3172 Transfer to the Utilily Construction 412 508 000 000 00 Ending Fund Balance 3,172 Arts Fund for the Munici al Arts Funds 117 397 412 000 OO Interfund Transfer 3,172. 1% for Arts Munici al -Arts, Funds. 117 508 000 000 00 Endin Fund Balance 3 1Program Historic Preservation 014 $0063 367 110 000 00 'Donations 690 Move Donations Historic Preservation 014 <508 000 000 00 Endin Fund Balance 690 into Historic General Fund 001 367 110 000 00 Donations 690 Preservation Fund General Fund 001 508' 000 000' 00 ?Endin Fund Balance 690 Trans ortation Benefit 631 ; 597 111 550 00 Interfund Transfer 45,600 TBD Adjustment Transportation Benefit 631 000 0001 `344 900 000 00 Annual Veh Fee - 45,000 Street Fund 111 000 0001 `397 631 000' OO Interfund Transfer 45,000 Street Fund 111 000 653 -542 310 310 OO Su pp l ies 20,000 Street Fund 111 000 653 ,542 640 310 00 Su lies 25,000 2012 LTGO Debt Service 231 000 390 596 830 8401 OO Issuance Discount 49,523 Establish 231 2012 LTGO Debt Service 2311 000 390 5921 830 840' OO Debt Issue Costs __ 70,058 Fund 2012 LTGO Debt Service 2311 000' 390 599 890 710 00 1 Pmt to Escrow ent 9,228,000 2012 LTGO Debt Service 2311 000' 000 393 000 000 001 Bond Proceeds 1 9,004,044 2012 LTGO Debt Service 2311 000 000 395 000 000 001 ;Bond Premium 343,537 2012 LTGO Debt Service 2311 -000 1- 390 11 _592 .190 830 00 Interest 1,266 Record 2012 Debt General Fund - 0011 000 390 592 '790 830 00 Interest - 168 Interest Payment Street Fund 1111 000 653 5921 790 830 00 Interest 97' REST 1261 000 390 592 790 830' 00 Interest 1,001 2012 LTGO Debt Service 231 000 390 5921730 830 00 Interest 12,334 General Fund 001 000 390 592 230 830 OO Interest 2,466 Limited Tax GO Bond 234 000 310 592 730 8301 Interest 9,868 2012 LTGO Debt Service 231 000 390 592 '760 8301 00 Interest 2,293 BEET 126 000 3901 592 010 8301 00 Interest 2,293 General Fund 001 000 390 597 231 5501 OO Transfer 2,634 Street Fund 111 000 653 597 231 550 00 Transfer 97 BEET 126 000 390 597 231 550 00 Transfer 3,294 Limited Tax GO Bond 234 000' 310 597 231 550 00 Transfer 9,868 2012_ LTGO Debt Service 231 000' 000 397 001 000 00Transfer 2634 2012 LTGO Debt Service 231 _000 000 ! 397 111 000' OO Transfer 97 2012 LTGO Debt Service 231 000 000 397 126 000 00 Transfer _ 3 294 2012 LTGO Debt Service 231 000 000 397 234 000' 00 Transfer 9,868 Em Loyee Par cing Permits 121 000 340 5171 900 310 00 Su lies 400 Employee' Parking Em to ee Parkin Permits 121 000 340 508 000 000 00 Ending Fund Balance 400 'Permits General Fund 001 000 390 _ 597 125 550' 00! Transfer 30,000 Expert Witness General Fund 001 000 390 _508 000 000' 00 Ending Fund Balance 30,000 Budget REET 125 000 640 594 750 410 00 ,Professional Services 30,000 Amendment REST 1251 000 0001 397 001 000 00 Transfer 30,000 Risk _Management Res 0111 000 3901 5141 780 4901 001 1391100 Precision Sub - Risk Manaeement Res 011 000 3901 _508 000 000 OO Ending Fund Balance 139,100' contr Settement wlp,wlfl�' !Illlllllillllllllllliiiiiiiiiii illill �� i� Above is a summary of the changes by Fund. Transportation Benefit District 631 EXHIBIT "E Budget Amendments (December 2012) Expenditure Increase (Decrease Fund # 'rr Fund Title Object BARS Number Amount 001 General Fund Salaries 001.000.620.532.200.110.00 7,000 001 General Fund Benefits 001.000.620,532.200.230.00 17,000 Total Expenditure Increase (Decrease $ 24,000 Revenu (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Ending Fund Balance Increase (Decrease) 1 $ (24,000) 11 EXHIBIT "E ": Budget Amendments (December 2012) nditure Increase Decrease d # Fund Title Object BARS Number Amount L1 Equipment Renta I Salaries 511.000.657.548.680.110.00 10,000 0 EXHIBIT "E ": Budget Amendments (December 2012) Expenditure Increase Decrease fund # Fund Title OWect BARS Number Amount 511 E ui mentRentaI Fuel-Regular Unlead 511.000.657.548.680.340.11 10000 Total Expenditure Increase (Decrease) $ 10,000 Revenue (increase) Decrease Fund I Fund Title _ I _.Revenue Source I BARS Number I Amount Total Revenue (Increase) Decreasd 1 I $ 10 EXHIBIT "E ": Budget Amendments (December 2012) The Talbot Road Storm Drain Project is now complete and this budget amendment will transfer fundingfrom the 412 Utility Construction Fund into the Municipal Arts Fund forthe 1% for Arts Program. I Expenditure Increase Decrease Fund # fund Title Ob'ect BARS Number Amount 412- 200Uti Ii ConstFund InterfundTransfer 412.200.630.597.117.550.00 3,172 Total Ex enditure Increase Decrease $ 3,172 Revenue increase' Decrease Fund Fund Title Revenue Source BARS Number Amount 117 Munici al Arts Fund Interfund Transfer In 117.200.000.397;412.00 3,172 Total Revenue (increase ),DE Is E31 2! Ending Fund Balance Increase Decrease Fund I Fund Title BARS Number Amount 412 -20C Utili Const Fund Ending Fund Balance 412.200.630.508.000.000.00 J3,172 ) 117 Munici al Arts Fund Ending Fund Balance 117.200.640.508.000.000.00 3,172 Total Ending Fund Balance Increase Decrease $ - 11 EXHIBIT "E ": Budget Amendments (December 2012) Tcrta I Expenditure Increase (Decrease) $ Revenue (increase) Decrease Fund I Fund Title Revenue Source BARS Number_ Amount 014 Historic Pres Gift Fund Donations 014.000.000.367.110.000.00 (690) 001 General Fund Donations 001.000.000.367.110.000.00 690 Total Revenue Increasje Decreas $ 0 Ending Fund Balance Increase Decrease Fund Fund Title BARS Number Amount....... 014 Historic Pres Gift Fund 014.000.620.508.000.000.00 690 001 General Fund 001.000.390.508.000.000.00 690 Total Ending Fund Balance Increase Decrease $ 12 EXHIBIT "E ": Budget Amendments (December 2012) The last two years the TBD fund has received more funds than were budgeted which causes the transfers to the Street Fund to go over budget. As of November the transfers for the TBD were $538,548. The monthly remittance has been in the upper $40,000 range and there are still two transfers for 2012. The $45,000 budget increase will bring the budget to $640,000 which is the budgeted amount for 2013. The 2011 actuals were just over $634,000. TBD applicable supply dine item budgets were increased since the TBD money is for specific projects. Ex endlture Increase Decrease Fund # Fund Title Object BARS Number Amount 631 Transportation Benefit Transfer 631.000.653.597.111.550.00 45,000 111 Street Fund Su lies 111.000.653.542.310.310.00 20,000 111 Street Fund Supplies 111.000.653.542.640.310.00 25,000 Total Ex enditure Increase .Decrease $ 90,000 Revenue (increase)_ Decrease Fund Fund Title Revenue Source BARS Number Amount 111 Street Fund Transfer 111.000.000.397.631.000.00 45,000) ; 631 Trans ortation Benefit Annual Veh Fee 631.000.000.344.900.000.00 45,000 Total Revenue I ncreasel Decreas $ 90,000 Ending Fund Balance Increase Decrease' Fund Fund Title BARS Number Amount Endine Fund Balance Increase (Decrease) $ 13 EXHIBIT "E Budget Amendments (December 2012) The Finance Department recorded the 2012 Refunding Debt in a Debt Service Fund. This amendment establishes a budget to record the receipt of the new debt and the transfer of the old debt to the escrow agent. Expenditure Increase Decrease Fund # I Fund Title Ob'ect BARS Number Amount 231 12012 LTGO Debt Service Issuance Discount 231.000.390.596.830.840.00 49,523 231 2012 LTGO Debt Service Debt Issue Costs 231.000.390.592.830.840.00 70,058 231 2012 LTGO Debt Service Pmt to Escrow 231.000.390.599.890.710.00 9,228,000 Total Ex enditurelncrease Decrease $ 9,347,581 Revenue increase Decrease Fund Fund Title Revenue Source BARS Number Amount 231 2012 LTGO Debt Service Bond Proceeds - 231.000.000.393.000.000.00 9,004,044 231 2012 LTGO Debt Service Bond Premium 231.000.000.395.000.000.00 343,537 ITotal Revenue Increase Decreas $ 9,347,581 Ending -Fund Balance Increase Decrease Fund Fund Title- BARS Number Amount Total Ending Fund Balance Increase (Decrease) 14 EXHIBIT "E ": Budget Amendments (December 2012) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Deb Sharp Finance Department Record 2012 Debt Interest_Pymt Revenue Increase Decrease Fund Fund Title Revenue Source 231 2012 LTGO Debt Service Transfer 231 2012 LTGO Debt Service 'Transfer 231 2012 LTGO Debt Service 'Transfer 231 2012 LTGO Debt Service Transfer Total Revenue (increase) _DecreaS 15 EXHIBIT "E ":Budget Amendments (December 2012) Prepared By: Deb Sharp Department: Finance Department Description on Budget Amendment Summary: Employee Parking Permit Fund Budget Amendment Detailed Description: Expenditure Increase Decrease Fund # I Fund Title Ob'ect BARS Number Amount 121 Employee Parki n Permit Supplies 121.000.340.517.900.310.00 400 Total Expen diture Increase Decrease $ -400 Revenue Increase Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue Increase Dec reas $ - Ending Fund Balance Increase (Decrease)- Fund I Fund Title BARS Number Amount 121 Em to ee Pa rki ng Permits 12 1.000.340.5 08.000.000.00 400 Total Ending Fund Balance Increase Decrease $ 400 i EXHIBIT "E Budget Amendments (December 2012) Expenditure Increase Decrease Fund # I Fund Title Object BARS Number Amount 001 lGeneral Fund Transfer 001.000.390.597.125.550.00 30,000 125 IREET Professional Sery 125.000.640.594.750.410.00 30,000 Total Expenditure Increase Decrease $ 60,000 Revenue Increase Decrease Fund Fund Title Revenue Source BARS Number Amount 125 REET Transfer 125.000.000.397.001.000.00 30,000 Total Revenue Increase. Decreas $ 30 000 Ending Fund Balance Increase Degrease Fund Fund Title_ BARS Number Amount 001 General Fund 001.000.390.508.000.000.00 30,000)' Total Ending e Fund Balance Increase (Decrease) $ 30,000 17 EXHIBIT "E "`. Budget Amendments (December 2012) On December 11, 2012, City Council approved athree party agreement to settle the construction claim from Kulchin Foundation Drilling Company on the Haines Wharf Park and Walkway project. The approved settlement payment is $139,100. EX enditure Increase Decrease Fund # Fund Title Object BARS Number Amount 011 Risk management Resv Miscellaneous 011.000.390.514.780.490.00 139,100 Total Expenditure Increase Decrease $ 139,100 Revenue increase Decrease Fund Fund Title Revenue Source BARS Number Amount I -EEE[ Total Revenue Increase Decreas I $ t Ending Fund Balance Increase Decrease Fund Fund Title BARS Number Amount 011 Risk Management Resv 011.000.390.508.000.000.00 139,100) Total Endin Fund Balancelncrease Decrease $ 139,100 18 STATE OF WASHINGTON, I COUNTY OF SNOHOMISH I S.S. The undersigned, being first duly swom on oath deposes and says that she is principal Clerk ot THE HERALD, a daily newspaper printed and published in the City of Everett, County of Snohomish, and State of Washington; that newspaper is a newspaper of general circulation in said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County r that the notice Summary f Ordmat ce Nqt 3908 a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: December 23, 2012 and that said newspaper was regularly distributed to its subscribers during all of said period: 14-taL k y �. Subscribed and swom to before me this 24th; day of -December, 2012 Notary Public in and for the State of Washington, residing at Everett;: Snohomish County. Account Name: City of Edmonds Account Number. 101416 Order Number: 0001805384