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Ordinance 3920ORDINANCE NO.3920 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3913 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2013 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3913 adopting the final budget for the fiscal year 2013 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. 1 ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: 05-17-2013 PASSED BY THE CITY COUNCIL: 05-21-2013 PUBLISHED: 05-26-2013 EFFECTIVE DATE: 05-31-2013 ORDINANCE NO. 3920 2 SUMMARY OF ORDINANCE NO.3920 of the City of Edmonds, Washington On the 21" day of May, 2013, the City Council of the City of Edmonds, passed Ordinance No. 3920. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF ORDINANCE NO. 3913 AS A RESULT EXPENDITURES OF VARIOUS FUNDS, SHALL BECOME EFFECTIVE. EDMONDS, WASHINGTON, AMENDING OF UNANTICIPATED TRANSFERS AND AND FIXING A TIME WHEN THE SAME The full text of this Ordinance will be mailed upon request. DATED this 21" day of May, 2013. .._. w e4--C' CITY CLERK, SANDRA S. CHASE 3 EXHIBIT "A": Budget Amendments by Revenue (May 2013) FUND NO. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO. 5/2013 2013 Amended Budget 001 General Fund $ 32,846,292 $ 12,297 $ 23,500 $ 32,882,089 009 Leoff-Medical Ins. Reserve 600,350 (250,000) - 350,350 011 Risk Management Reserve Fund 418,200 418,200 012 Contingency Reserve Fund 123,223 - 123,223 014 Historic Preservation Gift Fund 15,000 15,000 016 Building Maintenance 56,900 56,900 104 Drug Enforcement Fund 20,175 20,175 111 Street Fund 1,406,800 1,406,800 112 Combined Street Const/Improve 6,223,755 140,000 6,363,755 117 Municipal Arts Acquis. Fund 59,891 59,891 118 Memorial Street Tree 27 27 120 Hotel/Motel Tax Revenue Fund 52,870 52,870 121 Employee Pa rking Permit Fund 18,120 18,120 122 Youth Scholarship Fund 2,025 2,025 123 Tourism Promotional Fund/Arts 19,000 19,000 125 ParkAcq/Improvement 650,600 12,000 662,600 126 Special Capital Fund 650,600 650,600 127 Gifts Catalog Fund 20,483 20,483 129 Special Projects Fund 14,700 208,100 222,800 130 Cemetery Maintenance/Improv 119,950 - 119,950 132 Parks Construction 1,869,500 140,850 2,010,350 136 Parks Trust Fund 228 - 228 137 Cemetery Maintenance Trust I'd 14,600 14,600 138 Sister City Commission 3,517 3,517 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 22,130 22,130 213 Lid Guaranty Fund 22,230 22,230 231 2012 LTGO Debt Service fund 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 414,500 (414,500) - 421 Water 10,625,680 10,625,680 422 Storm 3,486,716 3,486,716 423 Sewer/Treatment Plant 11,020,123 11,020,123 511 Equipment Rental Fund 1,361,972 1,361,972 617 Firemen's Pension Fund 45,400 45,400 Totals $ 72,835 557 $ 733,649 $ 163 S00 $ 73 732,706 EXHIBIT "B": Budget Amendments by Expenditure (May 2013) FUND NO. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO. 5/2013 2013 Amended Budget 001 General Fund $ 32,836,495 $ 123,008 $ 47,500 $ 33,007,003 009 Leoff-Medical Ins. Reserve 619,400 - 619,400 011 Risk Management Reserve Fund 661,000 661,000 014 Historic Preservation Gift Fund 15,000 15,000 016 Building Maintenance 35,000 170,000 205,000 104 Drug Enforce mentFund 80,033 - 80,033 111 Street Fund 1,557,715 1,557,715 112 Combined Street Const/Improve 6,304,984 20,000 140,000 6,464,984 117 Municipa I Arts Acquis. Fund 130,600 9,200 - 139,800 120 Hotel/Motel Tax Reve nue Fund 68,500 - 68,500 121 Employee Parking Permit Fund 26,726 26,726 122 Youth Scholarship Fund 4,000 4,000 123 Tourism Promotional Fund/Arts 19,000 - 19,000 125 ParkAcq/Improvement 964,000 322,500 1,286,500 126 Special Capital Fund 662,105 6,429 - 668,534 127 Gifts Catalog Fund 20,020 12,297 32,317 129 Special Projects Fund 14,700 208,100 222,800 130 Cemetery Maintenance/Improv 152,761 - 152,761 132 Parks Construction 1,887,500 205,700 2,093,200 138 Sister City Commission 4,600 - 4,600 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 22,130 - 22,130 231 2012LTGO Debt Service Fund 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 388,671 (388,671) 421 Water 9,195,130 6,720 9,201,850 422 Storm 4,471,135 94,637 4,565,772 423 Sewer/Treatment Plant 16,854,966 (24,857) 1,337,910 18,168,019 511 Equipment Rental Fund 1,042,840 52,532 - 1,095,372 617 Firemen's Pension Fund 108,790 108,790 Totals $ 78,777,801 1 $1,842,497 $ 1,525,410 $ 82,145,708 EXHIBIT "C": Budget Amendment (May 2013) Department BARS Category Debit Credit Description Adjustments to the 2013 Budget General Fund 0011 0001 31 514 20 11 00 Salaries 60,000 Interim Finance Director General Fund 0011 0001 31 514 20 41 00 Professional Services 60,000 General Fund 001 000 31 514 20 11 00 Salaries 4 000 Finance Dept. Overtime General Fund 001 000 31 514 23 12 00 Overtime 4,000 General Fund 001 000 64 571 21 11 00 Salaries 24,000 P&R .5 FTE Reinstatement General Fund 001 000 39 508 00 001 00JEnding Fund Balance 24,000 General Fund OOIJ 000 62 524 10 41 00 Professional Services 4,000 Development Services -Grant Adjustment General Fund 001 000 62 524 20 41 00 Professional Services 16,000 General Fund 001 000 62 558 60 41 00 Professional Services 3,500 General Fund 001 000 333 Grant#tobeassi ned 23,500 Street Fund 111 000 68 542 61 48 00 Re air & Maintenance 20,000 Rea I I ocate Street Funds Street Fund 111 OW 68 542 31 41 001 Professional Services 20,000 Street Const Fund 112 200 68 595 33 41 00 Professional Services 35,000 236thStSw Sidewalk Street Const Fund 112 200 68 595 33 91 00 Interfund Services 5,000 Street Const Fund 112 200 333 Gra nt # to be assigned 40,000 Street Const Fund 112 200 68 595 33 41 00 Professional Services 35,000 15thSTSW Sidewalk Street Const Fund 1121 2001 68 595 33 911 00 Interfund Services 5,000 Street Const Fund 112 200 333 lGrant # to be assi ned 40,000 Street Const Fund 112' 200 68 595 33 41 00 Professional Services 50,000 238th STSW Sidewalk Street Const Fund 112 200 68 595 33 91 00 Interfund Services 10,000 Street Const Fund 112 200 333 Grant#tobeassigned 60,000 Sewer Fund 423 000 075 594 035 041 30 Professional Services 100,760 Rehabilitation of Sewer Lift Stations Sewer Fund 423 000 075 594 035 910 30 Interfund Services 24,100 Sewer Fund 423 000 075 594 035 065 30 Construction Projects 1213050 Sewer Fund 423 000 075 508 000 000 00 Endin Fund Balance 1,337,910 EXHIBIT "D": Budget Amendment Summary (May 2013) Change in Beginning Fund Change in Ending Fund Number Balance Revenue Expense Fund Balance 001 - 23,500 47,500 (24,000) 112 140,000 140,000 - 423 - 1,337,910, 1,337,910 Total Chan a 163,500 1,525,410 1,361,910 Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows. Fund Name and Title General Fund 001 Street Maintenance Fund 111 Street Construction Fund 112 Sewer Utility 423 Budget Amendment Summary Interim Finance Director Salary & Boarding Finance Department Overtime P&R .5 FTE Reinstatement Grant Adjustment Reallocate Funds 236'' St SW Sidewalk 15d' St SW Sidewalk 238th St SW Sidewalk Rehabilitation of Sewer Lift Stations EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Deb Sharp Department: Finance Department Description on Budget Amendment Summary: Interim Finance Director Salary & Boarding Budget Amendment Detailed Description: The Finance Department needs to reallocate funds from the finance director's salary BARS number to professional services to cover the costs associated with hiring an interim finance director as the City searches for S. Hunstock's replacement. Exnenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Salaries 001.000.31.514.20.11.00 60,000 001 General Fund Professional Sery 001.000.31.514.20.41.00 60,000 Total Expenditure Increase Decrease $ - Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue Increase Decreas I I $ - Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase Decrease S 8 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Deb Sharp Finance Department Finance Department Overtime The Finance Department needsto reallocate fundsfrom the finance director's salary BARS numberto overtime to cover costs associated with additional staff time needed as the City searches forS. Hunstock'sreplacement. Expenditure Increase Decrease Fund # Fund Title Object BARS Number Amount 001 General Fund Salaries 001.000.31.514.20.11.00 4,000 001 General Fund Overtime 001.000.31.514.23.12.00 4,000 Total Expenditure Increase Decrease $ - Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue Increase Decreas $ Endine Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase Decrease $ EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Sarah Cocker Department: Parks and Recreation Description on Budget Amendment Summary: Sr. Office Specialist .5FTE Reinstatement Budget Amendment Detailed Description: Parks and Recreation is requesting a transfer of $24,000 to carry overfrom the 2012 year end budgetto reinstate .5FTE Parks Sr. Office Specialist Position. The Sr. Office Specialist position was cut by .5FTE inthe 2013 budget, but the department requested the position to be reinstated in orderto provide customer service at the front deskof the Frances Anderson Center. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 Parks and Recreation Salaries 001.000.64.571.21.11.00 24,000 Total Expenditure Increase (Decrease) $ 24,000 Revenue (increase) Decrease Fund I Fund Title Revenue Source BARS Number Amount Total Revenue Increase Decreas $ - Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.39.508.00.00.00 24,000 Total Ending Fund Balance Increase Decrease $ 24,000 10 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob Chave Department: Development Services Description on Budget Amendment Summary: Grant Adjustment Budget Amendment Detailed Description: This amendment will adjust the Development Services budgetto reflect a one-time leveraged reimbursement grantfor $23,500 received bythe departmentthis year. The grant is from the State Department of Energy and required a grant match of 20% which was accomplished by charging staff time taken to update online permit access and solar permitting procedures, projects which fit into the department's regular work priorities. The money received will be allocated to offset and restore some of the budget cuts required to be taken in the 2013 budget cycle. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 DSAdmin Prof Services 001.000.62.524.10.41.00 4,000 001 Building Prof Services 001.000.62.524.20.41.00 16,000 001 Planning Prof Services 001.000.62.558.60.41.00 3,500 Total Expenditure Increase (Decrease) $ 23,500 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Grant Number to be assigned 23,500 Total Revenue increase Decreas $ 23 500 Ending Fund Balance Increase Decrease Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) 1 1 $ - 11 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Tod Moles Street/Storm Public Works reallocate funds The purpose of this amendment is to redirect dollars intended to pay an outside consultant to rate our road surfaces and use those dollars to pay a contractor to cut outsidewalk trip hazards in the downtown business district. The City will do the road rating as needed with in-house staff and equipment. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 111 road/street maint. sidewalk re air 111.000.68.542.61.48.00 20,000 111 road/street maint professIonaI service 111.000.68.542.3 1.4 1.00 20,000 Total Expenditure Increase Decrease $ Revenue fincreasel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue Increase Decreas $ - Endine Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase Decrease $ 12 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: 236th St. SW Sidewalk Budget Amendment Detailed Description: The Public Works Department applied for a transportation grant to construct newsidewalk on 236th St. SW between Edmonds Way and Madrona Elementary School. The grant was selected through a competitive process and the funding should be available on July 1st when the State's budget is approved. This amendment will provide funds to begin the project design and environmental review process. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Professional Sery 112.200,68.595.33.41.00 35,000 112 Street Const Fund Interfund Services 112.200.68.595.33.91.00 5,000 Total Expenditure Increase (Decrease) $ 40,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Grant Number to be assigned 40,000 Total Revenue Increase Decreas $ 40,000 Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total En ding Fund Balance Increase Decrease $ - 13 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: 15th St. SW Sidewalk Budget Amendment Detailed Description: The Public Works Department applied for a transportation grant to construct newsidewalk on 15th St. SW between Edmonds Way and 8th Ave S. The grant application was selected through a competitive process and the funding should be available on July 1st when the State's budget is approved. This amendment will provide funds to begin the project design and environmental review process. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Professional Sery 112.200.68.595.33.41.00 35,000 112 Street Const Fund Interfund Services 112.200.68.595.33.91.00 5,000 Total Expenditure Increase Decrease $ 40,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Grant Number to be assigned 40,000 Total Revenue Increase Decreas 1 $ 40,000 Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase Decrease $ - 14 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: 238th St. SW Sidewalk Budget Amendment Detailed Description: The Public Works Department applied for a transportation grantto construct newsidewalk on 238th St. SW between 100th Ave Wand 104th Ave W. The City's grant application was selected through a competitive process and the funding should be available on July 1st when the State's budget is approved. This amendment will provide funds to begin the project design and environmental review process. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Professional Sery 112.200.68.595.33.41.00 50,000 112 Street Const Fund Interfund Services 112.200.68.595.33.91.00 10,000 Total Expenditure Increase Decrease $ 60,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Grant Number to be assigned 60,000 Total Revenue Increase Decreas $ (60,000 Endine Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount E-1 T tal Ending Fund Balance Increase Decrease 0 1 $ 15 EXHIBIT "E": Budget Amendment Detail (May 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Rob English Public Works Department Rehabilitation of Sewer Lift Stations This amendment will provide additional sewer utility funds forthe Sewer Lift Station Rehabilitation Project. The project is currently under construction and will upgrade and improve 9 sewer lift stations. In August 2012, the Council awarded a construction contract to Razz Construction and approved a total construction budget of $4,844,095. This amendment will program unspent funds from2012 and provide additional sewer utility funding to match the current $4,844,095 construction budget. Exoenditure Increase (Decrease) Fund # I Fund Title Object BARS Number Amount 423 IsewerFund Professional Sery 423.000.75.594.35.41.30 100,760 423 Sewer Fund Interfund Services 423.000.75.594.35.91.30 24,100 423 Sewer Fund Const Projects 423.000.75.594.35.65.30 1,213,050 Total Expenditure Increase (Decrease) $ 1,337,910 Revenue (Increasel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue increase Decreas $ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 423 Sewer Fund Ending Fund Balance 423.000.75.508.00.00.00 1,337,910 Total Ending Fund Balance Increase(Decrease) $ 1,337,910 16 Affidavit of Publication STATE OF WASHINGTON9 1 COUNTY OF SNOHOMISH SWMMARY OF ORDINANCE O, 3420 of the Cray of Edmorid's, Vfa1""" lon On the 21st day d May, 2ti73, the Csty Courted 01 th9 City c1 Edmonds gqasseu Ord nanee No. 3B2t1 A summary pi Itua can an of gala ordinance, c, nsir:hr ul the llga, provides as 0owu: AN ORDINANCE OF THE UFTY OF EDMONDS, WASHINGTON. AMENDING ORDINANCE NO. 3913 AS A RI=SULT OF U_�1RNTI^ CIPATED TRANSFERS AND EXPENDITURES OF V IOUS FUNDS. AND FIXING A TIME WHEN THE SAME SHALT_ SE - COME EFFECTIVE. ' Tho full to-xl of 1h1a Ordnance vAll be mead upon requo&1. DATED this 21st day of May, 2013, CITY CLERK, SANDRA S. CHASE Published: May26, 2011 Account Name: City of Edmonds S.S. The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of THE HERALD, a daily newspaper printed and published in the City of Everett, County of - Snohomish, and State of Washington; that said newspaper is a newspaper of general circulation in said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County and that the notice Suriuriary, of Ordinance No. 3920 a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: May 26, 2013 and that said newspaper was regularly distributed to its subscribers during all of said period. Subscribed and sworn to before me this day of _ May, 2013 Notary Public in and for the State of County. Account Number: 101416 27th NOTARY`�� at h1996dI,ff14m7l' 2-1 7-2016 f f. OF WA5d' L- , Order Number: 0001821844