Loading...
Ordinance 3954ORDINANCE NO.3954 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3950 AS A RESULT OF UNANTICIPATED EXPENDITURES OF THE GENERAL FUND, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2013 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; NOW THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3950 adopting the final budget for the fiscal year 2013 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 1 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SC SSEY APPROVED AS TO FORM: BY CITY ATTORNEY, JEFF TARADAY FILED WITH THE CITY CLERK: December 13, 2013 PASSED BY THE CITY COUNCIL: December 17, 2013 PUBLISHED: December 22, 2013 EFFECTIVE DATE: December 27, 2013 ORDINANCE NO. 3954 2 SUMMARY OF ORDINANCE NO.3954 of the City of Edmonds, Washington On the 17th day of December, 2013, the City Council of the City of Edmonds, passed Ordinance No. 3954. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3950 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 19th day of December, 2013. CI CLERK, SCOTT P SEY 3 EXHIBIT "A": Budget Amendments by Revenue (December 2013) FUND NO. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO. 3920 5/2013 ORD. NO. 3939 8/2013 ORD. NO. 3942 9/2013 ORD. NO. 3950 11/2013 ORD. NO. 12/2013 2013 Amended Budget 001 General Fund $ 32,846,292 $ 12,297 $ 23,500 $ 11,868 $ $ 14,753 $ $ 32,908,710 009 Leoff-Medical Ins. Reserve 600o350 (250,000) - 350,350 011 Risk Management Reserve Fund 418,200 250,000 668,200 012 Contingency Reserve Fund 123,223 - - 123,223 014 Historic Preservation Gift Fund - 15,000 15,000 016 Building Maintenance 56,900 - 247,942 304,842 104 Drug Enforcement Fund 20,175 - 20,175 111 Street Fund 1,406,800 40,000 1,446,800 112 Combined Street Const/Improve 6,223,755 140,000 118,274 (1,113,500) 5,368,529 117 Municipal Arts Acquis. Fund 59,891 - 9,994 69,885 118 Memorial Street Tree 27 27 120 Hotel/Motel Tax Revenue Fund 52,870 52,870 121 Employee Parking Permit Fund 18,120 18,120 122 Youth Scholarship Fund 2,025 2,025 123 Tourism Promotional Fund/Arts 19,000 19,000 125 ParkAcq/Improvement 650,600 12,000 115,232 777,832 126 Special Capital Fund 650,600 - 650,600 127 Gifts Catalog Fund 20,483 16,000 36,483 129 Special Projects Fund 14,700 208,100 - 222,800 130 Cemetery Maintenance/Improv 119,950 - 119,950 132 Parks Construction 1,869,500 140,850 (2,000) 2,008,350 136 Parks Trust Fund 228 - 228 137 Cemetery Maintenance Trust I'd 14,600 14,600 138 Sister City Commission 3,517 4,500 1,350 9,367 139 Transportation Benefit District 645,000 40,000 685,000 211 Lid Fund Control 22,130 22,130 213 Lid Guaranty Fund 22,230 - 22,230 231 2012 LTGO Debt Service fund - 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 414,500 (414,500) 421 Water 10,625,680 10,492,965 21,118,645 422 Storm 3,486,716 1,754,101 5,240,817 423 Sewer/Treatment Plant 11,020,123 17,182,565 28,202,688 424 Bond Reserve Fund 1,115,174 1,115,174 511 Equipment Rental Fund 1,361,972 - 1,361,972 617 Firemen's Pension Fund 45.400 - 45,400 Totals $ 72,835,557 $ 733,649 1 $ 163,500 $ 525.868 $ S 29,524,058 S 249.292 $ 104,031,924 EXHIBIT "B": Budget Amendments by Expenditure (December 2013) FUND NO. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO. 3920 5./2013 ORD. NO. 3939 8/2013 ORD. NO. 3942 9/2013 ORD. NO. 3950 11/2013 ORD. NO. 12/2013 2013 Amended Budget 001 General Fund $ 32,836,495 $ 123,008 $ 47,500 $ 322,810 $ 34,852 63,983 46,722 $ 33,475,370 009 Leoff-Medical Ins. Reserve 619,400 - 619,400 011 Risk Management Reserve Fund 661,000 661,000 014 Historic Preservation Gift Fund 15,000 15,000 016 Building Maintenance 35,000 170,000 272,850 477,850 104 Drug Enforcement Fund 80,033 500 - 80,533 111 Street Fund 1,557,715 1,557,715 112 Combined Street Const/Improve 6,304,984 20,000 140,000 194,260 (1,151,000) 5,508,244 117 Municipal Arts Acquis. Fund 130,600 9,200 - 9,994 149,794 120 Hotel/Motel Tax Revenue Fund 68,500 68,500 121 Employee Parking Permit Fund 26,726 660 27,386 122 Youth Scholarship Fund 4,000 4,000 123 Tourism Promotional Fund/Arts 19,000 - 19,000 125 ParkAcq/Improvement 964,000 322,500 115,232 120,000 1,521,732 126 Special Capital Fund 662,105 6,429 668,534 127 Gifts Catalog Fund 20,020 12,297 11,000 43,317 129 Special Projects Fund 14,700 208,100 222,800 130 Cemetery Maintenance/Improv 152,761 - 152,761 132 Parks Construction 1,887,500 205,700 - (2,000) 2,091,200 138 Sister City Commission 4,600 - 9,137 4,412 18,149 139 Transportation Benefit District 645,000 - 40,000 685,000 211 Lid Fund Control 22,130 22,130 231 2012LTGO Debt Service Fund 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 388,671 (388,671) - 421 Water 9,195,130 6,720 112,140 10,551,953 (4,981,417) 14,884,526 422 Storm 4,471,135 94,637 20,000 1,757,499 (701,029) 5,642,242 423 Sewer/Treatment Plant 16,854,966 (24,857) 1,337,910 (6,553) 17,290,451 (8,262,835) 27,189,082 424 Bond Reserve Fund - 272,659 272,659 511 Equipment Rental Fund 1,042,840 52,532 - 1,095,372 617 Firemen's Pension Fund 108,790 - 108,790 Totals $ 78,777,801 1 $ 1,842,497 1 S 1,525,410 1 S 788,020 $ 34,852 $ 28,824,045 1 $ (13,500,637) S 98,291,988 EXHIBIT "C": Budget Amendment (December 2013) Fund BARS Category Debit Credit Description Budget Amendments _ General Fund 001 000 11 5111 60 41 00 jProfessional Services 10,000 Council Professional Sery General Fund 001 000 36 515 31 41 00 Professional Services 10,000 General Fund 001 000 25 514 30 11 00 Salaries 10,000 City Clerk Separation Payout General Fund 001 000 39 518 10 11 10 Salaries 10,000 General Fund 001 000 31 518 88 31 00 Supplies 10,403 Tyler Budget Module General Fund 001 000 31 518 88 41 00 Professional Services 6,000 General Fund 001 000 39 508 00 00 00 Ending Fund Balance 16,403 General Fund 001i 000 65 519 91 11 00 Salaries 2,500 Sa I a ry Adj ustment General Fund 001 000 39 508 00 00 00 Ending Fund Balance 2,500 Parking Permit Fund 121 000 25 517 90 35 00 Small Equipment 660 Mobile Docking Station Parking Permit Fund 1211 0001 25 508 00 00 00 Ending Fund Balance 660 Sister City 138 100 21 5571 21 49 00 1 Miscellaneous 2,946 Sister City Expenditure Update Sister City 138 100 21 508 00 00 00 Endi ng Fund Balance 2,946 Sister City 138 200 367 00 000 00 Contributions 500 Sister City 138 200 367 00 100 00 Anniversary Cont 1,850 Sister City 138 200 21 557 21 49 00 Miscellaneous 1,466 _ Sister City 138 200 21 508 00 00 00 Ending Fund Balance 116 Stormwater Uti Ii ty 422 000 72 594 31 41 20 Professional Services 130,388 190th StSw Retainin Wall Stormwater Uti Ii 422 000 72 508 00 00 00 Ending Fund Balance 130,388 Bui I di ng Maintenance 016 000 66 518 30 48 00 Repair & Maint 495,000 ESCO III Project Building Maintenance 016 000 66 518 30 48 91 Rei mb from other fund 222,150 Building Maintenance 016 000 333 14 000 00 Grants 187,566 Building Maintenance 0161 000' 337 07 000 00 Grants 60,376 BuildingMaintenance 016 000 66 508 00 00 00 EndingFund Balance 24,908 REET 2 125 000 64 576 80 48 90 Rei mb to other fund 120,000 REET2 125 000 64 508 00 00 00 Ending Fund Balance 120,000 General Fund 001 000 39 518 30 48 90 Reimb to other fund 27,819 General Fund 001 000 39 5081 00 00 00 Ending Fund Balance 27,819 Water Uti I ity 421 000 74 534 80 48 90 Rei mb to other fund 18 583 Water Uti Ii 421 000 74 508 00 00 00 Ending Fund Balance 18,583 Stormwater Uti I i ty 422 000 72 531 90 48 90 Rei mb to other fund 18,583 Stormwater Uti Ii ty 422 000 72 508 00 00 1 00 jEnding Fund Balance 18,583 Sewer Uti Ii ty 423 0001 75 535 80 48 90 Reimb to other fund 18,583 W WTP Utilily 423 0001 76 5381 80 48 90 Reimb to other fund 18,582 Sewer Utili 423 000 75 508 00 00 00 Ending Fund Balance 37,165 EXHIBIT "D": Budget Amendment Summary (December 2013) Fund Number Change in Beginning Fund Balance Revenue Ex en5e Change in Ending Fund Balance 001 - 46,722 (46,722) 016 - 247,942 272,850 (24,908)' 121 - 660 (660) 125 120,000 (120,000) 138 - 1,350 4,412 (3,062) 421 (4,981,417) 4,981,417 422 - (701,029) 701,029 423 - 8,262,835 8,262,835 Total Chan a 249,292 13,500,637 13,749,929 EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Jana Spellman for Council President Petso Edmonds City Council Budget Amendment to Council Prof. Serv. The Edmonds City Council is requesting a budget amendment to the Professional Services Line item for the 2013 Council Budget. The adjustment is a re -allocation from the CityAttorney budget to the Council budget. There is no effect on ending fund balance. Exeenditure Increase IDecreasel Fund # Fund Title Object BARS Number Amount 001 General Fund Professional Service 001.000.11.511.60.41.00 S 10,000 001 General Fund Professional Service 001.000.36.515.31.41.00 (10,000 Total Expenditure Increase (Decrease) $ - Revenue (Inereasel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ - Ending Fund Balance Increase Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) $ - H. EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Deb Sharp Department: Non -Departmental Description on Budget Amendment Summary: City Clerk Separation Payout Budget Amendment Detailed Description: Sandy Chase retired effective October3l, 2013. There is money in the non -departmental budgetto cover payouts at separation. The City Clerk requestthat $10,000 of the salary costs associated with the retirement payout be reimbursed to the department budgetfrom the non -departmental account. Exnenditure Increase (Decreasel Fund # Fund Title 0b'ect BARS Number Amount 001 General City Clerk 001.000.25.514.30.11.00 10,000 001 General Nonde artmental 001.000.39.518.10.11.10 10,000 Total Expenditure Increase Decrease S Revenue increase Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ - Endin¢ Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase Decrease $ - 0 EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Department: Roger Neumaier Finance Description on Budget Amendment Summary: Tyler Budgeting Module Budget Amendment Detailed Description: The City's financial software includes a base module for budgeting which has been used in prior yearsfor budget development. In developing this year's budget, all departments input information directly into the budget module. While the system worked, the Finance department became aware of certain shortcomings in the software's functionality. In addition, the City has discussed moving towards outcome based budgeting. Tyler Technologies has an advance budget module which was designed to work with outcome based/priority based budgeting. Its functionality is improved over the module that we currently use. Tyler is providing a $5,500 discount to the City because we are upgrading from the base budget module. Finance is requesting budget authorization to purchase the software at this time with the intent of scheduling implementation sufficiently early to utilize the system in developing the 2015 budget. We have spoken with the City of Walla Walla which uses the module. They spoke highly of it and confirmed our expectations that it will give us additional flexibility. The quote includes software, consulting, training, conversion , and taxes. Exnenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 lGeneral Fund Supplies/SW 001.000.31.518.88.31.00 10,403 001 General Fund Professional Svcs 001.000.31.518.88.41.00 6,000 Total Ex enditure Increase Decrease $ 16,403 Revenue (Increasel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ - Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund Fund Balance 001.000.39.508.00.00.00 16,403 Total Ending Fund Balance Increase Decrease $ 16,403 10 EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Kody McConnell Department: Public Works Administration Description on Budget Amendment Summary: Salary Adjustment Budget Amendment Detailed Description: Salary estimates for2O13 were slightly underestimated by 1%given unanticipated changes to non -rep compensation policy and delayed step increase for administative assistant. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Salaries 001.000.65.519.91.11.00 2,500 Total Expenditure Increase (Decrease) $ 2,500 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease $ - Indine Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.39.508.00.00.00 2,500 Total Ending Fund Balance Increase (Decrease) $ (2,500 11 EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Department: Deb S Finance Description on Budget Amendment Summary: Mobile Docking Station Budget Amendment Detailed Description: The City of Edmonds purchased a mobile docking station in April of 2013 using funds from the Parking Permit Fund. There is no budget for small equipment. Budget appropriation is needed sothe fund is not over budget at the end of the year. Exoenditure Increase (Decrease) Fund # Fund Title Obiect BARS Number Amount 121 Parking Permit Fund Small Equipment 121.000.25.517.90.35.00 $ 660 Total Expenditure Increase (Decrease) $ 660 Revenue ilncreasel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Ending Fund Balance Increase Decrease) Fund Fund Title BARS Number Amount 121 Parking Permit Fund 121.000.25.508.00.00.00 660 Total Ending Fund Balance Increase Decrease $ 660) 12 EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Department: Carolyn LaFave Mavor's Office Description on Budget Amendment Summary: Sister City Expenditure Update Budget Amendment Detailed Description: The below budget line amendments represent expenditure estimates that are aligned with the costs incurred for the events surrounding the 25th Anniversary of the City's sistercity relationship. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 138 ISister City Public Fund 100 138.100.21.557.21.49.00 2,946 138 Sister City Private Fund 200 138.200.21.557.21.49.00 1,466 Total Expenditure Increase Decrease $ 4,412 Revenue llncreasel Decrease Fund Fund Title Revenue Source BARS Number Amount 138 Sister City Private Contributions 138.200.367.00.000.00 500 138 Sister City Private Anniversary Contr. 138.200.367.00.100.00 (1,850 Total Revenue (Increase), Decreas $ 1,350) Ending Fund Balance Increase Decrease Fund Fund Title BARS Number Amount 138 Public Fund 100 138.100.21.508.00.00.00 2,946 138 Private Fund 200 138.200.51.508.00.00.00 (116) Total Ending Fund Balance Increase (Decrease) $ 3,062) 13 EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Department: Rob English Public Works Description on Budget Amendment Summary: _ 190th St SW Retaining Wall Project Budget Amendment Detailed Description: This amendment is to supporta Settlement Agreement between the City of Edmonds and Anne & Michael Meiers approved by Council and signed by the Mayoron August7, 2013. The Agreement obligates the Cityto pay fora portion of a slope repair and constuction of a soldierpile retainingwall in the right-of-way. The damage occured during a large storm event in December2007. On September 10, 2013, the City Council approved additional budgetto extend the wallto further protect the slope adjacentto 190th St SW. Expenditure Increase (Decrease) Fund # I Fund Title Object BARS Number Amount 422 IStormwater Utili Fund Construction 422.000.72.594.31.41.20 130,388 Total Expenditure Increase (Decrease) $ 130,388 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (increase) Decreas $ - Ending Fund Balance Increase Decrease Fund Fund Title BARS Number Amount 422 Stormwater Utility Fund Ending Fund Balance 422.000.72.508.00.00.00 130,388 Total En'ding Fund Balance Increase (Decrease) 1 1 $ 130,388 14 EXHIBIT "E": Budget Amendments (December 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Jim Stevens Public Works ESCO III Project On March 26, 2013, the Council authorized the mayor to sign a contract with the State of Washington Department of Enterprise Services. This contract is ultimately worth $758,683 for the ESCO III Project which includes $8,500 of specific expenditures included in the 2014 Budget. The purpose of this budget amendment is to provide authority for paying for this project from Fund 016. Public Works estimates that 2/3 of the project or about $495 Thousand will be compled in 2013. This package asks for budget authority for this amount. The Facilities Fund will befully reimbursed as part of the 2014 Budget. This funding for this project is coming from grants and rebates valued at $247,942, a $280,200 General Fund transfer included in the 2014 Budget jalthough the City can still purse a LOCAL Program loan of $280,176 from the Office of the State Treasurer), and cash from various fund sources (as detailed below) amounting to $222,150. Exnenditure Increase (Decreasel Fund # I Fund Title Object BARS Number Amount 016 1131dg. Maintenance Repair & Ma i nt 016.000.66.518.30.48.00 495,000 016 Bid . Maintenance Reim from other fund 016.000.66.518.30.48.91 222,150 125 REET 2 Rei mb. to other fund 125.000.64.576.80.48.90 120,000 001 General Fund Rei mb. to other fund 001.000.39.518.30.48.90 27,819 421 Water Uti I ity Rei mb. to other fund 421.000.74.534.80.48.90 18,583 422 1 Storm Uti I ity Rei mb. to other fund 422.000.72.531.90.48.90 18,583 423 Sewer Uti Ii ty Reimb. to other fund 423.000.75.535.80.48.90 18,583 423 WWTP Utility Reimb.tootherfund 423.000.76.535.80.48.90 18,582 Total Expenditure Increase (Decrease) $ 495,000 Revenue (Increasel Decrease Fund Fund Title Revenue Source BARS Number Amount 016 Bldg. Maintenance Grant 016.000.333.14.000.00 (187,566) 016 Bldg. Maintenance Grant 016.000.337.07.000.00 60,376 Total Revenue Increase Decreas $ 247,942 Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 125 Parks Improvement 125.000.64.508.00.00.00 120,000 001 General Fund 001.000.39.508.00.00.00 27,819) 421 Water Uti Ii 421.000.74.508.00.00.00 18,583 422 Storm Utility 422.000.72.508.00.00.00 18,583 423 Sewer Uti Ii 423.000.75.508.00.00.00 37,165 016 IFacilities Fund 016.000.66.508.00.00.00 24,908) Total Ending Fund Balance Increase (Decrease) L 247,058 15 Everett Daily Herald Affidavit of Publication STATE OF WASHINGTON } COUNTY OF SNOHOMISH } SS The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of THE HERALD, a daily newspaper printed and published in the City of Everett, County of Snohomish, and State of Washington; that said newspaper is a newspaper of general circulation in 'said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County and that the notice is a true copy of City Ordinances - Ordianances 3951-3954 534660 a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: 1 issue(s), such publication commencing on 12/22/2013 and ending on 12/22/2013 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $ 61,92. Subscribed and -sworn before me on thi,, of Notary Public in and for the State of Washington, residing at Everett, Sno County. City of Edmonds EDH101416 - PO: ORD 3951-3954 ORDERED BY: SCOTT PASSEY NOTARY PUBLIC OF WWAiS���� of tha Uily d! EdMen�d% Wasaeh glon On Me 171h day of Decarn F, 2013, the City Council of the City of Edmonds, Washinnggton, passed the following Ordinances. The au6marfes of said ordinances. oonslallog of lilies,are provmed as follows: _--•.— ---- C 10.90, ON NG FOR DATE - AN ORDINANCE Ur I rlk; I I r ur eumv li WASHINGTON, AMENDING THE PROVISION SECTION 3.20,060 OCCUPATIONS SUBJECT T AMOUNTS RELATING TO UTILITY TAX RATE: PUBLIC UTILITY DISTRICTS IN ORDER TO MA SUCH RATESTHE ALLL BECOME EFFECTIVE AN ORD I NAM GE OF T�� NE CI$YW CDMONI GENERAL FUs AAND FIX ING A TIMELL BECOME EFFECT VE N THE SAMIn The full lext of any Ordinance will bs malted upon request. Dated this 19th day of Dmrmiher, 2013. C0_QLEBKj5.M8&$& SLY Published: December 22, 2013.