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Ordinance 3986ORDINANCE NO.3986 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3979 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2014 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3979 adopting the final budget for the fiscal year 2014 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E, and F adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 1 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SC PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPR ED: MA OR, DXVE EARLING December 12, 2014 December 16, 2014 December 21, 2014 December 26, 2014 3986 2 SUMMARY OF ORDINANCE NO. 3986 of the City of Edmonds, Washington On the 16th day of December, 2014, the City Council of the City of Edmonds, passed Ordinance No. 3986. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3979 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 17th day of December, 2014. e"� CITY LEM SCOTT P EY 3 EXHIBIT "A": Budget Amendment Summary (December 2014) FUND NO. FUND DESCRIPTION 2014 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2014 ENDING FUND BALANCE 001 GENERAL FUND 6,834,380 39,047,994 41,303,920 4,578,454 009 LEOFF-MEDICAL INS. RESERVE 440,744 594,946 503,361 532,329 011 RISK MANAGEMENT RESERVE FUND 387,195 903,858 300,000 991,053 012 CONTINGENCY RESERVE FUND 5,376,796 527,115 5,903,911 013 MULTIMODAL TRANSPORTATION FD. 55,859 - - 55,859 014 HISTORIC PRESERVATION GIFT FUND 1,062 8,000 8,000 1,062 016 BUILDING MAINTENANCE 64,762 679,800 720,200 24,362 104 DRUG ENFORCEMENT FUND 91,432 20,075 81,033 30,474 111 STREET FUND 215,200 1,712,100 1,658,810 268,490 112 COMBINED STREETCONST/IMPROVE 481,154 8,610,407 9,013,666 77,895 117 MUNICIPAL ARTSACQUIS. FUND 431,932 102,823 149,349 385,406 118 MEMORIAL STREETTREE 17,703 25 17,728 120 HOTEL/MOTELTAXREVENUE FUND 106,736 54,140 54,000 106,876 121 EMPLOYEE PARKING PERMIT FUND 61,719 20,308 26,786 55,241 122 YOUTH SCHOLARSHIP FUND 13,858 1,623 3,600 11,881 123 TOURISM PROMOTIONAL FUND/ARTS 70,429 18,200 19,000 69,629 125 PARK ACO/IMPROVEMENT 1,101,453 904,343 1,592,712 413,084 126 SPECIAL CAPITAL FUND 760,453 904,243 1,199,841 464,855 127 GIFTS CATALOG FUND 225,677 43,708 18,200 251,185 129 SPECIAL PROJECTS FUND 15,289 4,000 13,653 5,636 130 CEMETERY MAI NTENANCE/I MPROV 70,203 160,136 175,435 54,904 132 PARKS CONSTRUCTION 718,445 1,352,517 2,070,517 445 136 PARKS TRUST FUND 150,334 186 150,520 137 CEMETERY MAINTENANCE TRUSTFD 839,292 12,970 - 852,262 138 SISTER CITY COMMISSION 2,014 4,519 5,342 1,191 139 TRANSPORTATION BENEFIT DISTRICT - 645,000 645,000 - 211 LID FUND CONTROL 8,744 28,600 28,600 8,744 213 LID GUARANTY FUND 47,921 28,626 - 76,547 231 2012 LTGO DEBTSERVICE FUND 496 1,022,798 1,023,294 232 2014 DEBTSERVICE FUND - 966,286 966,286 - 421 WATER 15,244,015 6,249,596 10,145,476 11,348,135 422 STORM 9,184,099 3,630,158 7,233,213 5,581,044 423 SEWER/TREATMENT PLANT 43,359,087 8,470,060 14,864,346 36,964,801 424 BOND RESERVE FUND 787,224 840,816 840,816 787,224 511 EQUIPMENT RENTAL FUND 6,847,165 1,478,108 1,093,279 7,231,994 617 FIREMEN'S PENSION FUND 191,014 45,379 89,615 146,778 Totals 94,203,886 79,093,4631 95,847,350 77,449,999 EXHIBIT "B": Budget Amendments by Revenue (December 2014) FUND NO. FUND DESCRIPTION ORD. NO. 3949 12/3/2013 ORD. NO. 3963 Mar-14 ORD. NO. 3973 Jul-14 ORD. NO. 3979 Oct-14 ORD. NO. Dec-14 2014 Amended Budget 001 General Fund $ 36,154,919 $ 2,850,778 $ 22,000 $ $ 20,297 $ 39,047,994 009 Leoff-Medical Ins. Reserve 594,946 594,946 011 Risk Management Reserve Fund 903,858 903,858 012 Contingency Reserve Fund 527,115 527,115 014 Historic Preservation Gift Fund 8,000 8,000 016 Building Maintenance 679,800 679,800 104 Drug Enforcement Fund 20,075 20,075 111 Street Fund 1,712,100 - 1,712,100 112 Combined Street Const/Improve 9,121,607 40,000 69,800 (621,000) 8,610,407 117 Municipal Arts Acquis. Fund 91,473 11,350 102,823 118 Memorial Street Tree 25 - 25 120 Hotel/Motel Tax Revenue Fund 54,140 54,140 121 Employee Parking Permit Fund 20,308 20,308 122 Youth Scholarship Fund 1,623 - 1,623 123 Tourism Promotional Fund/Arts 18,200 18,200 125 ParkAcq/Improvement 904,343 - 904,343 126 Special Capital Fund 904,243 904,243 127 Gifts Catalog Fund 43,708 43,708 129 Special Projects Fund 4,000 4,000 130 Cemetery Maintenance/Improv 160,136 160,136 132 Parks Construction 1,340,000 200,000 12,517 (200,000) 1,352,517 136 Parks Trust Fund 186 - - 186 137 Cemetery Maintenance Trust I'd 12,970 12,970 138 Sister City Commission 4,519 4,519 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 28,600 28,600 213 Lid Guaranty Fund 28,626 - 28,626 231 2012 LTGO Debt Service fund 1,022,689 109 1,022,798 232 2014 Debt Service Fund 966,286 - 966,286 421 Water 6,241,818 7,778 - 6,249,596 422 Storm 3,530,158 100,000 - 3,630,158 423 Sewer/Treatment Plant 8,347,200 59,315 63,545 8,470,060 424 Bond Reserve Fund 840,816 - - 840,816 511 Equipment Rental Fund 1,478,108 1,478,108 617 Firemen's Pension Fund 174,379 (129,000) 45,379 Totals $ 75,619, 888 $ 4,035,842 $ 115,667 $ 59,315 $ (737,049)15 79,093,463 EXHIBIT "C": Budget Amendments by Expenditure (December 2014) FUND NO. FUND DESCRIPTION ORD. NO. 3949 12/3/2013 ORD. NO. 3963 Mar-14 ORD. NO. 3973 Jul-14 ORD. NO. 3979 Oct-14 ORD. NO. Dec-14 2014 Amended Budget 001 General Fund $ 38,034,671 $ 2,983,252 $ 182,741 $ 6,850 $ 96,406 $ 41,303,920 009 Leoff-Medical Ins. Reserve 503,361 - 503,361 011 Risk Management Reserve Fund 300,000 300,000 012 Contingency Reserve Fund - 014 Historic Preservation Gift Fund 1 8,000 8,000 016 Building Maintenance 720,200 720,200 104 Drug Enforcement Fund 81,033 - 81,033 111 Street Fund 1,595,810 63,000 1,658,810 112 Combined StreetConst/Improve 9,488,866 73,000 72,800 (621,000) 9,013,666 117 Municipal Arts Acquis. Fund 152,575 (3,226) - 149,349 120 Hotel/Motel Tax Revenue Fund 54,000 54,000 121 Employee Parking Permit Fund 26,786 26,786 122 Youth Scholarship Fund 3,600 3,600 123 Tourism Promotional Fund/Arts 19,000 - - 19,000 125 ParkAcq/Improvement 1,377,712 205,000 10,000 1,592,712 126 Special Capital Fund 1,189,291 - 10,550 - 1,199,841 127 Gifts Catalog Fund 18,200 18,200 129 Special Projects Fund 4,000 91653 13,653 130 Cemetery Maintenance/Improv 175,435 175,435 132 Parks Construction 2,494,000 (205,000) (18,483) (200,000) 2,070,517 138 Sister City Commission 4,500 - 842 5,342 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 28,600 28,600 231 2012LTGO Debt Service Fund 1,022,690 - 604 1,023,294 232 2014 Debt Service Fund 966,286 - - 966,286 421 Water 9,470,504 159,620 515,352 10,145,476 422 Storm 5,931,306 639,907 662,000 - 7,233,213 423 Sewer/Treatment Plant 13,915,053 831,346 89,439 28,508 14,864,346 424 Bond Reserve Fund 840,816 - 840,816 511 Equipment Rental Fund 979,579 113,700 1,093,279 617 Firemen'Pension Fund 89,615 891615 Totals S 89.174.203 $ 5,830,111 5 1.421,734 $ 105,942 $ (684,640) $ 95,847,350 EXHIBIT "D": Budget Amendments (December 2014) Fund BARS Category Debit Credit Page Description Previously Discussed by Council General Fund 0011 0001 39 512 52 41 00 Public Defender Prf. Sery 66,000 10 Public Defender General Fund 001 000 39 508 00 00 00 Endi ng Fund_ Balance 66,000 General Fund 001 000 67 532 20 41 00 Professional Services 10,000 11 Preliminary Est. on General Fund 001 000 39 508 00 00 00 Ending Fund Balance 10,000 Train Trench REET2 125 000 68 595 69 65 00 Construction -Crosswalk 10,000 12 SR104 Cros swa I k REET2 125 000 64 508 30 1 00 00 Ending Fund Balance 10,000 _ _ REET 2 1251 0001 68 595 33 1 65 90 Rei mb to other fund 300,000 13 Transfers that REET2 1251 0001 64 597 42 55 12 InterfundTransfer 300,000 should be classified REET 1 126 000 68 595 33 65 90 Rei mb to other fund 321,000 as reimbursements REET1 126 000 39 597 95 55 12 Interfund Tra nsfer 321,000 REET 1 126 000 64 594 75 65 90 Rei mb to other fund 200,000 REET 1 126 000 39 597 76 55 32 1 nterfund Transfer 200,000 Street Construction 112 200 68 595 33 65 91 Rei mb from other fund 621,000 Street Construction 112 200 397 42 125 00 InterfundTransfer 300,000 Street Construction 112 200 397 95 126 00 InterfundTransfer 321,000 Parks Construction 132 000 64 594 76 41 91 Rei mb from other fund 200,000 Parks Construction 132 000 397 76 126 00 Interfund Transfer 200,000 WWTP 423 100 76 594 39 41 10 Professional Services _ 9,000 14 WWTP Facility Upgrade Project WWTP 423 100 76 594 39 65 10 Construction 2,345 WWTP 423 100 397 38 423 20 Edmonds Interfund Trf 5,762 WWTP 423 100 374 07 010 00 MtlkTerr Contribution 2,629 WWTP 423 100 374 07 020 00 OVWS Contribution 1,878 WWTP 423 100 374 07 030 00 Ronald Contribution 1,076 Sewer 423 0001 75 597 35 55 23 Interfund Transfer 5,762 Sewer 423 000 75 508 00 00 00 Ending Fund Balance 5,762 WWTP 423 100 76 594 39 65 00 Construction 25,000 15 Control System Upgrade Equipment WWTP 423 100 3971 38 1 423 20 Edmonds Interfund Trf 12,697 WWTP 423 100 374 07 010 00 MtlkTerrContribution 5,793 WWTP 423 100 374 07 020 00 OVWS Contribution 4,138 WWTP 423 100 374 07 030 00 Ronald Contribution 2,372 Sewer 423 000 75 597 35 55 23 Interfund Transfer 12,697 Sewer 423 000 75 508 00 00 00 Ending Fund Balance 12,697 WWTP 423 100 76 594 39 41 10 Professional Services 26 000 16 Phase4 Energy Improvement WWTP 423 100 76 594 39 65 10 Construction 1,200 WWTP 423 100 397 38 423 20 Edmonds Interfund Trf 13,814 Project WWTP 423 100 374 07 010 00 Mtl k Terr Contri bution 6,303 WWTP 423 100 374 07 020 00 OVWS Contri buti o n 4,502' WWTP 423 100 374 07 030 00 Ronald Contribution 2.581 Sewer 423 000 75 597 35 55 23 Interfund Transfer 13,814 Sewer 423 000 75 508 00 00 00 Ending Fund Balance 13,814 Sewer 423 000 76 591 39 78 10 Debt Principal 17,570 17 Deptof Ecology Sewer 423 000 76 592 39 83 10 Debt lnterest 2,720 Loan Sewer 423 000 75 508 00 00 00 Ending Fund Balance 20,290 WWTP 423 100 76 591 39 78 10 Debt Princi al _ 60,000 WWTP 423 100 76 1 5921 39 1 83 10 1 Debt Interest 27,600 WWTP 4231 100 76 1 5081 00 100 00 JEncling Fund Balance 87,600 EXHIBIT "D": Budget Amendments (December 2014) Fund BARS Category Debit Page Credit New Budget Amendments General Fund 0011 0001 41 521 21 12 10 Overti me-Rei mbu rs ea bl e 6,388 18 OCDETF Overtime General Fund 001 000 41 521 21 23 10 Benef its OT Rei mb 952 _ Reimbursement General Fund 001 000 342 10 100 00 OCDETF OTServices 7,340 General Fund 001 000 41 521 22 12 10 Overti me-Rei mbu rs ea bl e 1,597 19 Dive Team Dockside General Fund 001 000 41 521 22 23 10 Benefits OT Reimb 237 Drills OTGrant General Fund 001 000 3331 97 1 056 00 1 Doc ksideGrant 1 1,834 General Fund 0011 0001 41 521 10 41 00 Professional Services 438 20 Police Foundation General Fund 001 000 41 521 21 35 00 Small Equipment 1,328 Donation General Fund 001 000 41 521 22 35 00 Small Equipment 3,107 General Fund 001 000 367 00 400 00 Contributions 4,873 General Fund 001 000 64 575 55 31 00 Supplies 6,250 21 Sprung Floor G mnastics General Fund 001 000 3671 00 100 00 lContributions 6,250 General Fund 001 000 64 571 22 41 00 iProfessional Services 40,524 22 Professional General Fund 001 000 64 575 51 41 00 iProfessional Services 12,408 Services Recreation General Fund 001 000 64 575 51 11 00 Salaries 8,833 General Fund 001 000 64 575 51 23 00 Benefits 14,617 General Fund 001 000 64 575 53 11 00 Salaries 4,666 12012 LTGO Debt Sery 231 000 31 592 19 89 00 Other Debt Service Cost 604 23 Debt Service Fees 2012 LTGO Debt Sery 2311 000 31 5081 00 1 00 00 Endi ng Fund Balance 495 2012 LTGO Debt Sery 231 000 397 19 1 001 00 Interfund Transfer 109 l General Fund 001 000 39 597 19 55 31 Interfund Transfer 109 General Fund 001 000 39 508 00 00 00 -Ending Fund Balance 109 Sister City Commission 138 100 21 557 21 49 001 Miscellaneous 415 24 ESCC Promotional Sister City Commission 138 100 21 508 30 00 00 Ending Fund Balance 415 Items Sister City Commission 138 200 21 557 21 43 00 StudentTri 256 25 ESCC Student Sister City Commission 138 200 21 5571 21 1 49 00 Miscellaneous 171 Exchange Program Sister City Commission 138 200 21 5081 30 100 00 Ending Fund Balance 427 EXHIBIT "E": Budget Amendment Summary (December 2014) Fund Number Changein Beginning Fund _ Balance Revenue Expense Change in Ending Fund balance 001 20,297 96,406 (76,109) 112 (621,000) (621,000) 125 10,000 (10,000) 132 (200,000) (200,000) - 138 842 (842) 231 109 604 (495) 423 63,545 28,508 35,037 Total Change (737,049 684,640 52,409 EXHIBIT "F": Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: February or March, 2014 Item Description: The city contracts with the law firm of Feldman & Lee for public defender services and has done so for many years. On December 6, 2013, Feldman & Lee gave notice that it was terminating its contract with the city effective March 31, 2014. The city and Feldman & Lee had begun negotiating a new contract. The City Council voted to extend a new contract from April 1-December 31, 2014. This added $66,000 to the actual budget for the Public Defender. Department: Non -Departmental Fund GFN RAL Division: Non -Departmental Title: Public Defender Name: Preparer: Carrie Hite Department Account Number: 001.000.39.512.52.41.00 Strategic Plan Task Action Item: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating fill InItem Descri tionfsj Baseline Bu et 2014 2015 2016 2017 2018 Public Defender Professional Services 170,000 66,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $170,000 $66,000 $0 $0 $0 $0 Total Expenses 1 $236,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 66,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 01 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $66,000 $0 $0 $0 $0 10 EXHIBIT "F": Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for. Fourth Quarter Ifpreviouslydiscussed, date(s)ofdiscussion: N/A Item Description: Tetra Tech Preliminary Estimate on the Train Trench Concept. Department: Public Works Fund Name: GENERAL Division: Engineering Title: Preliminary Estimate on the Train Trench Concept Preparer: Rob Englis h Department Account Number: Strategic Plan Task Action Item: 4a.9(51) Waterfront Connection What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item DescripUjonfsj Baseline Bugget 2014 2015 2016 2017 2018 Professional Services 001.000.67.532.20.41.00 52,950 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $52,950 1 $10,000 $0 $0 $0 $0 Total Exr±nses 1 $62,950 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Endin Cash: Decrease (Increase) 10,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 1 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $10,000 $0 $0 $0 $0 11 EXHIBIT'T': Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for: Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: City's contribution to WSDOTs project to install a mid -block pedestrian crosswalk on State Route 104 north of Pine St. Department: Public Works Fund Name: REAL ESTATEEXCISE TAX Division: Engineering Title: SR104 Crosswalk Preparer: Rob English Department Account Number: Strategic Plan Task Action Item: 4a.11(50) Crosswalks What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Descri tion1s] Baseline Bu et 2014 2015 2016 2017 2018 Construction Projects-125.000.68.595.69.65.00 0 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $10,000 $0 $0 $0 $0 Total Expenses $10,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 10,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $10,000 $0 $0 $0 $0 12 EXHIBIT "F": Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: November 2013 Budget Amendment Item Description: During the 2012 audit, the City was notified by the Auditor's Office that some of the City's budgeted transfers should be classified as reimbursements. Reimbursements are repayments from the fund responsible for particular expenditures/expenses to the fund that initally paid for the item. We brought a similar item to Council last November (2013) for the 2013 transfers. The 2015 reimbursements are included in the proposed budget. Department: Capital Fund Name: Division: Multiple Funds Title: Trfs that should be classified as reimbursements Preparer: Deb S harp Department Account Number: Strategic Plan Task Action Item: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Buqget 2014 2015 2016 2017 2018 Reimb to other funds (Funds 125 & 126) 0 821,000 0 0 0 0 Interfund Transfer (Funds 125 & 126) 0 (821,000) 0 0 0 0 Reimb from other funds (Funds 112 & 132) 0 (821,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 ($821,000) $0 $0 $0 $0 Total lR nses 1 ($821,000)1 $0 I $0 I $0 I $0 Revenue and Fnding Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 j 0 0 New Revenue Interfund Trfs (112 &132) (821,000) 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash ($821,000) $0 $0 $0 $0 13 EXHIBIT "F": Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for: Fourth Quarter If previously discussed, date(s) of discussion: Request to Advertise by full Council on 2.18.14; Request Authorization to ANtn Item Description: The WWTP Facility Upgrade project is nearing completion and we are need of Professional Services from the design consultant (Tetra Tech). Plant staff have struggled with the contractor to achieve the desired finish product. The additional services are specifically to assist with project close-out which includes inspection of electrical, mechanical and HVAC systems to ensure the City receives full value. The services will total $9000. In addition, the original design intended to reuse existing vent fans in the locker rooms. Unfortunately one fan was not re -usable and had to be repaired before the system was inspected. The cost of the fan and replacement was $2345. Department: PW Fund Name: SEWER/TREATMENT PLANT Division: Wastewater Title: WWTP Facility Upgrade Project Preparer: Pamela Randolph Department Account Number: 423.100.76.594.39 Strategic Plan Task Action Item: n/a What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Fill In Item Descri tionlsj Baseline Bu et 2014 2015 2016 2017 2018 Professional Services 423.100.76.594.39.41.10 0 9,000 0 0 0 0 Construction Services 423.100.76.594.39.65.10 0 2,345 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $11,345 $0 $0 $0 $0 Total Expenses 1 $11,345 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions Edmonds contribul 5,762 0 0 0 0 General Fund Subsidy MLT contributio 2,629 0 0 0 0 New Revenue OVWS contribute 1,878 1 0 0 0 0 Other RSD contributio 1,076 0 0 0 0 Total Revenue and Ending Cash $11,345 $0 $0 $0 $0 14 EXHIBIT "F": Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: 4.9.2014 City Council Approved Control System Upgrade Equipment Purchase. Item Description: The Control System Upgrade Equipment Purchase was authorized for $308,863. During the installation of PLC 100 and preparation for PLC 500 staff installed several pieces of control equipment (switches and logic cards) and purchased a software license that was required to fully integrate and allow communications between the existing and new control system. Department: PW Fund Name: SEWER/TREAT ENT PLANT Division: Wastewater Title: Control System Upgrade Equipment Preparer: Pamela Randolph Department Account Number: 423.100.76.594.39.65. Strategic Plan Task Action Item: n/a What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Descri tion s Baseline Budget 2014 2015 2016 2017 2018 Construction Services 423.100.76.594.39.65.00 0 25,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 r $25,000 1 $0 $0 1 $0 $0 Total Expenses 1 $25,000 1 $0 I $0 $0 I $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carry_forward 0 0 0 0 0 Grants/Contributions Edmonds contribut 12,697 0 0 0 0 General Fund Subsidy MLT contributio 5,793 0 0 1 0 0 New Revenue OVWS contributh 4,138 0 0 0 0 Other RSD contributioi 2,372 0 0 0 0 Total Revenue and Ending Cash $25,000 $0 $0 $0 $0 15 EXHIBIT "F": Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: 8.19.2014 City Council Approve Phase 4 Energy Improvement Project Item Description: When the Phase 4 Energy Improvement Project was approved and 2014 year expenditures for the project were developed the original audit expense was not rolled into the total expenditure for the project. This onetime expense totaled $19000 and is being invoiced in year 1 of the 2 year project. Programming support and control switches to bring the air compressors into SCADA were not considered in the original estimate because it was not existing equipment. The newer equipment is now capable of being tied into SCADA and we would like to do so as soon as possible. This will help with monitoring the system to achieve greater energy efficiency. This work has the potential to increase our energy rebate from PUD. Department: PW Fund Name: SEWER/TREATMENT PLANT Division: Wastewater Title: Phase 4 Energy Improvement Project Preparer: Pamela Randolph Department Account Number: 423.100.76.594.39 Strategic Plan Task Action Item: n/a What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Des cri tionfsI Baseline Budget 2014 2015 2016 2017 2018 Professional Services 423.100.76.594.39.41.10 0 19,000 0 0 0 0 Professional Services 423.100.76.594.39.41.10 0 7,000 0 0 0 0 Construction- in house 423.100.76.594.39.65.10 0 1,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SulrTotal $0 r $27,200 1 $0 I $0 1 $0 $0 Total Expenses $27,200 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions Edmonds contribul 13,814 0 0 0 0 General Fund Subsidy MLT contributio 6,303 0 0 0 0 New Revenue OVWS contribute 4,502 0 0 0 0 Other RSD_contributio 2,581 0 0 0 0 Total Revenue and Ending Cash $27,200 $0 $0 $0 $0 16 EXHIBIT "F": Budget Amendments (December 2014) Budget Item Previously Discussed By Council Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: The Department of Ecology Loan payment had originally been budgeted for in the Wastewater Treatment Plant Capital Fund (423.100) because it was going to be shared with the other partners. The City only took out a loan for the City of Edmonds' portion of the project. Since the loan is not shared with the partners, it should be in the operations fund (423.000 )and transferred to the capital fund as part of the City's contribution amount. Department: S ewer/W W TP Fund Name: SEWER/ TREATMENT PLANT Division: Debt Service Title: Dept of Ecology Loan Preparer: Deb Sharp Department Account Number: 231.000.31 and 001.000.39 Strategic Plan Task Action Item: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Operating F11 In Item Descri 'on]s] Baseline Budget 2014 2015 2016 2017 2018 Debt Principal 423.000.76.591.39.78.10 0 17,570 0 0 0 0 Debt Interest 423.000.76.592.39.83.10 0 2,720 0 0 0 0 Debt Principal 423.100.76.591.39.78.10 60,000 (60,000) 0 0 0 0 Debt Interest 423.100.76.592.39.83.10 27,600 (27,600) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $87,600 ($67,310) $0 $0 $0 $0 Total Expe nses 1 $20,290 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 423.000 20,290 0 0 0 0 Ending Cash: Decrease (Increase) 423.100 (87,600) 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidv 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash ($67,310 $0 $0 $0 $0 17 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: Edmonds PD staff assigned to the South Snohomish County Narcotics Task Force work on cases for which overtime is reimbursed by the federal Organized Crime Drug Enforcement Task Force. As work on OCDETF cases is unpredictable, the Police Department does not include the revenue or hours in their annual budget. This amendment increases reimbursable overtime and benefits in the Investigations budget, which is offset by the federal revenue. Department: Police Department Fund GENERAL Division: Support Services/Investigations Title: OCDETF Overtime Reimbursement Name: Preparer: Al Compaan Department Account Number: 001.000.41.521.21.12.10 and 001.000.41.521.21.23.10 Strategic Plan Task Action Item: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem DescrI tionisI Baseline Budget 2014 2015 2016 2017 2018 Overtime -Reimbursable 521.21.12.10 0 6,388 0 0 0 0 Benefits - Overtime -Reimbursable 521.21.23.10 0 952 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total 1 $0 1 $7,340 $0 $0 $0 $0 TotalExpenses $7,340 $0 $0 $0 $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 1 0 0 New Revenue OCDETF OT 342.10. 100. 00 7,340 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $7340 $0 $0 $0 $0 18 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: The Edmonds PD Dive Team participates in dockside drills with several other public safety agencies. Overtime is reimbursed by a federal grant administered by Seattle Fire Department. As this is not a regular revenue source for the department, the PD does not include either the overtime or revenue in its annual budget. The amendment increases reimbursable overtime and benefits in the Patrol budget, which is offset by revenue from Seattle Fire Department. Department: Police Department Fund GENERAL Division: Field Services/Patrol Title: Dive Team Dockside Drills Overtime Reimbursement Name: Preparer: Al Compaan Department Account Number: 001.000.41.521.22.12.10 and 001.000.41.521.22.23.10 Strategic Plan Task Action Item: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri tion[s] Baseline Bu et 2014 2015 2016 2017 2018 Overtime -Reimbursable 521.22.12.10 0 1,597 0 0 0 0 Benefits - Overtime -Reimbursable 521.22.23.10 0 237 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 01 0 1 0 0 0 1 0 01 0 1 0 Sub -Total $0 $1,834 1 $0 $0 I $0 1 $0 Total Fxpenses 1 $1,834 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 Ending Cash: Car forward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidv 0 0 0 0 0 New Revenue Dockside Grant 333.97.056.00 1,834 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fhdi ng Cash $1,834 $0 $0 $0 $0 19 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider Budget Amendment for: Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: In April the Edmonds Police Foundation agreed to fund several pieces of equipment - a thermal imager, a forensic mannequin and laser trajectory kit for crime scene investigations. They also agreed to pay for Andy Eccleshall to do some artwork in support of the Department's new mission, vision and values. This budget amendment increases the appropriation authority in several areas, which are offset by the Police Foundation's donation. Department: Police Department Fund GENERAL Division: Administration, Investigations, Patrol Title: Police Foundation Donation Name: Preparer: Al Compaan Department Account Number: 001.000.41.521.10.41.00, 001.000.41.521.21.35.00 and 001.000.41.521.22.35.00 Strategic Plan Task Action Item: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Des cri tion s] Baseline Budget 2014 2015 2016 2017 2018 Admin ProfServices 521.10.41.00 17,000 438 0 0 0 0 Invest Small Equipment 521.21.35.00 1,600 1,328 0 0 0 0 Patrol Small Equipment 521.22.35.00 0 3,107 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $18,600 $4,873 1 $0 $0 $0 $0 Total Expenses 1 $23,473 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 Ending Cash: CanTforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue Contributions 367.00.400.00 4,873 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fndin Cash $4,873 $0 $0 $0 $0 20 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: The sprung floor in our gymnastics room has aged and is in need of replacement in order for the program to continue to provide a safe space. The Edmonds Arts Festival Association has contributed $3,500 and the Hubbard Family Foundation has contributed $2,750 towards the floor. The new floor will be constructed and installed before the end of the year. Department: Parks, Recreation & Cultural Services Fund GFNFRAL Division: Gymnastics Title: Sprung Floor Gymnastics Name: Preparer: Renee McRae Department Account Number: 001.000.64.575.55.31 Strategic Plan Task Action Item: Action 3a.3 (40): Anderson Center What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Descri tionjs] Baseline Budge 2014 2015 2016 2017 2018 G mnastics su lies - 31 4,900 6,250 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $4,900 $6,250 $0 $0 $0 $0 Total Expenses 1 $11,150 1 $0 I $0 I $0 I $0 Revenue and Eadinz Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carrvforward 0 0 0 0 0 Grants/Contributions 001.000.367.00.100.00 6,250 0 0 0 0 General Fund Subsidy 0 0 0 1 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Endi ng Cash $6,250 $0 $0 $0 $0 21 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: The recreation professional services expenditures will end the year higher than budgeted due in large part to increased enrollment in the 2014 summer beach camp. Registration revenue for the beach camp was 52% higher than 2013, resulting in higher than budgeted expenditures. Net effect to the general fund is zero as reductions were made to the aquatics cost center due to the partnership with the YMCA and to the day camp cost center due to decreased enrollment. Department: Parks, Recreation & Cultural Services Ftind GENERAL Division: Recreation Title: Professional Services - Recreation Name: Preparer: Renee McRae Department Account Number: 001.000.64. Strategic Plan Task Action Item: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri tionfsj Baseline Budge 2014 2015 2016 2017 2018 Professional Services - 571.22.41 200,000 40,524 0 0 0 0 Professional Services - 575.51.41 82,000 (12,408) 0 0 0 0 Salaries - 575.5].11 17,548 (8,833) 0 0 0 0 Benefits - 575.51.23 16,564 (14,617) 0 0 0 0 Salaries - 575.53.11 57,820 (4,666) 0 0 01 0 0 0 0 0 0 0 Sub -Total $373,932 $0 $0 $0 $0 $0 Total Expenses 1 $373,932 1 $0 1 $0 I $0 I $0 Revenue and Endin Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $0 $0 $0 $0 $0 22 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider -7 Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: Debt service administrative fees were charged to the 2012 LTGO Debt Service Fund (231). During the 2014 budget prepartion only the debt service payments were included in the Fund 231 budget. Fund 231 is a stand alone debt service fund and the additional charges will cause the fund to be overspent. The administrative fees are included as part of the 2015 budget. A transfer from the General Fund is needed to cover the cost of these fees. Department: Finance Fund Name: 2012 LTGO DEBT SERVICE Division: Debt Service Fund Title: Debt Service Fees Preparer: Deb Sharp Department Account Number: 231.000.31 and 001.000.39 Strategic Plan Task Action Item: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Descri ionjs] Baseline Budge 2014 2015 2016 2017 2018 Other Debt Service Costs 592.19.89.00 0 604 0 0 0 0 Interfund Transfer 597.19.55.31 214,163 109 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $214,163 $713 $0 $0 $0 $0 Total Expenses 1 $214,876 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) Fund 231 495 0 0 0 0 Ending Cash: Decrease (Increase) Fund 001 109 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy Fund 231 109 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $713 $0 $0 $0 $0 23 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: Sister City Commission promotional items — t-shirts Department: Mayor's Office Fund Name: SISTER CITY COMMISSION Division: Sister City Commission Title: ESCC Promotional Items Preparer: Carolyn LaFave Department Account Number: 138.100.21.557.21 Strategic Plan Task Action Item: I N/A What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descriptionls] Baseline Bu et 2014 2015 2016 2017 2018 Miscellaneous 49 0 415 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $415 $0 $0 $0 $0 Total Fxpenses 1 $415 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 415 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 01 01 0 Other 0 0 0 0 1 0 Total Revenue and Ending Cash $415 $0 $0 $0 1 $0 24 EXHIBIT "F": Budget Amendments (December 2014) New Item For Council To Consider Budget Amendment for. Fourth Quarter If previously discussed, date(s) of discussion: N/A Item Description: Sister City Commission student exchange program -- chaperone airfare and Hekinan student visit Department: Mayor's Office Fund Name: SISTERCITY COMMISSION Division: Sister City Commission Title: ESCC student exchange program Preparer: Carolyn LaFave Department Account Number: 138.200.21.557.21 Strategic Plan Task Action Item: N/A What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Descriptionlsj Baseline Budget 2014 2015 2016 2017 2018 Student trip 43 3,000 256 0 0 0 0 Miscellaneous 49 1,000 171 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $4,000 $427 $0 $0 $0 $0 Total lx nses 1 $4,427I1 $0 I $0 I $0 I $0 Revenue and Fnding Cash Comments 2014 2015 2016 2017 2018 Ending Cash: Decrease (Increase) 427 0 0 0 0 Endin Cash: Carrvforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue I 0j 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $427 $0 $0 $0 $0 25 Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Kathleen Landis being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH606984 ORD. 3985 AND 3986 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 12/21/2014 and ending on 12/21/2014 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $39.56. Subscribed and sworn b re me an this day of Notary Public in and for the State of Washington. City of Edmonds - LEGAL ADS 114101416 SCOTT PASSEY DEBRA ANN GRIGG Notary Public State of Washington My Commission Expires October 31, 2017 RECEIVED DEC 2 9 2014 EDMONDS CITY CLERK ,SUMMARY OF ORDINANCE$ of the City of Edmonds, Washington On the 16tR day of December, 2014. the City Council at the City of Edmonds passed the follo+Mng Ordinances. A summery of the content of said ordinances. consisting of lltl6s, are provided as follows: QR, 2MMQj Nb.38B5 AN ORDINANCE OF THE CITY 4F EDMONDS, WASHINGTON, ADOPTING THE BUDGET FOR FISCAL YEAR COMMENCING JANUARY 1, 2015; ADOPTING AMENDMENTS TO THE CAPITAL FACILITIES PLAN ELEMENT OF THE COMPREHENSIVE PLAN„ AND FIXING ATIME WHEN THE SAME $HALL BECOME EFFECTIVE. E N0.3g86 AN ORDINANC 4IF T CITY OF EDMONDS, WASHINGTON. AMENDING ORDINANCE NO. 3$7g AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of these Ordinances will be maned upon request. DATED Ihls 17Ih day of December, 2014. CITY CLERK, SCOTT PASSEY Publlstrad: December 21, 2014. E{1H606864