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Ordinance 3998ORDINANCE NO.3998 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3991 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2015 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3991 adopting the final budget for the fiscal year 2015 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E, and F adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 1 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. May 1, 2015 May 5, 2015 May 10, 2015 May 15, 2015 3998 SUMMARY OF ORDINANCE NO.3998 of the City of Edmonds, Washington On the 51h day of May, 2015, the City Council of the City of Edmonds, passed Ordinance No. 3998. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3991 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 61h day of May, 2015. CITY CLERK, S6011 P SEY 3 EXHIBIT "A": Budget Amendment Summary (April 2015) FUND NO. FUND DESCRIPTION 2015 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2015 ENDING FUND BALANCE 001 GENERAL FUND 5,964,686 36,818,544 39,042,952 3,740,278 009 LEOFF-MEDICAL INS. RESERVE 518,557 276,200 361,825 432,932 011 RISK MANAGEMENT RESERVE FUND 724,375 1,180 725,555 012 CONTINGENCY RESERVE FUND 4,563,491 19,800 800,000 3,783,291 013 MULTI MODAL TRANSPORTATION FD. 55,859 - 55,859 014 HISTORIC PRESERVATION GIFTFUND 1,062 9,500 9,900 662 016 BUILDING MAINTENANCE 215,149 708,000 793,800 129,349 104 DRUG ENFORCEMENT FUND 42,632 43,000 76,033 9,599 111 STREET FUND 208,647 1,729,0301 1,703,419 234,258 112 COMBINED STREET CONST/I MPROVE 305,230 8,026,935I 8,146,704 185,461 117 MUNICIPAL ARTS ACQUIS. FUND 408,637 97,359 152,775 353,221 118 MEMORIAL STREETTREE 17,764 61 - 17,825 120 HOTEL/MOTEL TAX REVENUE FUND 112,841 67,675 70,000 110,516 121 EMPLOYEE PARKI NG PERMIT FUND 55,412 20,564 26,871 49,105 122 YOUTH SCHOLARSHIP FUND 12,938 1,240 3,000 11,178 123 TOURISM PROMOTIONAL FUND/ARTS 75,297 22,900 21,500 76,697 125 PARK ACQ/IMPROVEM ENT 1,989,184 904,000 2,485,000 408,184 126 SPECIAL CAPITAL FUND 689,893 902,000 943,400 648,493 127 GIFTS CATALOG FUND 248,128 46,478 43,795 250,811 129 SPECIAL PROJECTS FUND 15,922 15,922 130 CEMETERY MAINTENANCE/IMPROV 90,325 164,500 171,784 83,041 132 PARKS CONSTRUCTION 1,065,746 5,498,765 6,001,243 563,268 136 PARKSTRUSTFUND 150,868 533 151,401 137 CEMETERY MAINTENANCE TRUSTFD 848,760 11,970 - 860,730 138 SISTER CITY COMMISSION 3,190 10,212 10,400 3,002 139 TRANSPORTATION BENEFIT DISTRICT - 650,000 650,000 211 LID FUND CONTROL 5,967 22,600 28,567 213 LID GUARANTY FUND 76,581 28,627 105,208 231 2012 LTGO DEBTSERVICE FUND - 667,693 667,693 - 232 2014 DEBTSERVICE FUND 925,310 925,310 421 WATER 5,693,945 7,581,442 10,354,300 2,921,087 422 STORM 4,736,346 3,778,407 6,973,141 1,541,612 423 SEWER/TREATMENT PLANT 9,585,482 9,833,310 15,071,010 4,347,782 424 BOND RESERVE FUND 843,959 844,416 845,416 842,959 511 EQUIPMENTRENTAL FUND 5,520,333 1,519,185 1,717,825 5,321,693 617 FIREMEN'S PENSION FUND 179,364 65,350 77,629 167,085 Totals 45.026,570 81.296,7861 98,175,2921 28,148,064 EXHIBIT "B": Budget Amendments by Revenue (April 2015) FUND NO. FUND DESCRIPTION ORD. NO. 3985 12/26/2014 ORD. NO. 3990 2/13/2015 ORD. NO. 3991 2/27/2015 ORD. NO. April 2015 2015 Amended Budget 001 General Fund $ 36,806,017 $ $ $ 12,527 $ 36,818,544 009 Leoff-Medical Ins. Reserve 276,200 276,200 011 Risk Management Reserve Fund 1,180 1,180 012 Contingency Reserve Fund 19,800 - 19,800 014 Historic Preservation Gift Fund 7,500 2,000 9,500 016 Building Maintenance 356,600 156,400 195,000 708,000 104 Drug Enforcement Fund 43,000 - 43,000 111 Street Fund 1,729,030 1,729,030 112 Combined StreetConst/Improve 7,458,211 448,724 120,000 8,026,935 117 Municipal Arts Acquis. Fund 78,859 - 18,500 97,359 118 Memorial Street Tree 61 61 120 Hotel/Motel Tax Revenue Fund 67,675 67,675 121 Employee Parking Permit Fund 20,564 - 20,564 122 Youth Scholarship Fund 1,240 1,240 123 Tourism Promotional Fund/Arts 22,900 22,900 125 ParkAcq/Improvement 904,000 - 904,000 126 Special Capital Fund 902,000 902,000 127 Gifts Catalog Fund 46,478 - 46,478 130 Cemetery Maintenance/Improv 164,500 - 164,500 132 Parks Construction 4,998,765 500,000 5,498,765 136 Parks Trust Fund 533 - 533 137 Cemetery Maintenance Trust Fd 11,970 - 11,970 138 Sister City Commission 10,212 10,212 139 Transportation Benefit District 650,000 650,000 211 Lid Fund Control 22,600 22,600 213 Lid Guaranty Fund 28,627 28,627 231 2012 LTGO Debt Service fund 667,693 667,693 232 2014 Debt Service Fund 925,310 925,310 421 Water 7,581,442 - 7,581,442 422 Storm 3,681,407 93,000 4,000 3,778,407 423 Sewer/Treatment Plant 9,833,310 - 9,833,310 424 Bond Reserve Fund 844,416 - 844,416 511 Equipment Rental Fund 1,502,567 16,618 1,519,185 617 Firemen's Pension Fund 65,350 - - 65,350 Totals $ 79,730.017 1 $ 1,198.124 $ 120,000 $ 248,645 $ 81,296,786 EXHIBIT "C": Budget Amendments by Expenditure (April 2015) FUND NO. FUND DESCRIPTION ORD. NO. 3985 12/26/2014 ORD. NO. 3990 2/13/2015 ORD. NO. 3991 2/27/2015 ORD. NO. 0 April 2015 2015 Amended Bud et 001 General Fund $ 38,585,504 $ 100,271 $ 120,000 $ 237,177 $ 39,042,952 009 Leoff-Medical Ins. Reserve 361,825 - 361,825 012 Contingency Reserve Fund 800,000 800,000 014 Historic Preservation Gift Fund 7,900 2,000 9,900 016 Building Maintenance 380,000 218,800 195,000 793,800 104 Drug Enforcement Fund 76,033 - 76,033 111 Street Fund 1,703,419 - 1,703,419 112 Combined Street Const/Improve 7,501,107 525,597 120,000 8,146,704 117 Municipal Arts Acquis. Fund 134,275 - 18,500 152,775 120 Hotel/Motel Tax Revenue Fund 70,000 - 70,000 121 Employee Parking Permit Fund 26,871 26,871 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 21,500 21,500 125 Pa rk Acq/Improvement 2,361,000 62,000 62,000 - 2,485,000 126 Special Capital Fund 471,400 200,000 12,000 260,000 943,400 127 Gifts Catalog Fund 43,795 43,795 130 Cemetery Maintenance/Improv 171,784 - - 171,784 132 Parks Construction 5,362,900 638,343 - 6,001,243 138 Sister City Commission 10,400 - 10,400 139 Transportation Benefit District 650,000 650,000 211 Lid Fund Control 28,567 28,567 231 2012LTGO Debt Service Fund 667,693 667,693 232 2014 Debt Service Fund 925,310 925,310 421 Water 9,738,039 616,261 10,354,300 422 Storm 6,607,641 361,500 4,000 6,973,141 423 Sewer/Treatment Plant 14,235,422 835,588 15,071,010 424 Bond Reserve Fund 845,416 - 845,416 511 Equipment Rental Fund 1,667,801 50,024 1,717,825 617 Firemen's Pension Fund 77,629 - - 77,629 Totals S 93,536,231 S 3,558,360 $ 314,000 $ 766,701 $ 98,175,292 EXHIBIT "D": Budget Amendments (April 2015) Fund Number Change En Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 12,527 237,177 (224,650) 014 2,000 2,000 016 195,000 195,000 117 18,500 18,500 126 - - 260,000 (260,000) 422 4,000 4,000 511 16,618 50,024 (33,406 Total Change 248,645 766,701 (518,056 EXHIBIT "E": Budget Amendment Summary (April 2015) Fund BARS Category Debit Credit Pit Description Previously Discussed By Council Historic Preservation 0141 000 62 557 20 49 00 IMiscellaneous 2,000 9 Historic Preservation Historic Preservation 014 000 397 19 001 00 Interfund Transfer 2,000 Printing General Fund 001 000 39 597 19 55 14 Interfund Transfer 2,000 General Fund 001 000 39 508 00 00 00 Ending Fund Balance 2,000 Street Construction 112 200 68 1 595 33 41 1 19 InterfundServices 7,500 10 220th St SW Overl a y Street Construction 112 200 68 1 595 1 33 41 91 Professional Services 42500 Street Construction 1121 200 68 1 595 33 65 91 Construction 210,000 Street Construction 112 200 68 595 33 41 10 11nterfund Services 7,500 Street Construction 112 200 68 595 33 41 00 Professional Services 42,500 Street Construction 112 200 68 595 33 65 00 Construction 210,000 REET1 126 000 68 595 33 41 19 InterfundServices 7,500 REET1 126 000 68 595 33 41 90 Professional Services 42.500 _ REET 1 126 000 68 595 33 65 1 90 Construction 210,000 REET1 126 0001 39 1 5081 30 1 00 1 00 IEndin& Fund Balance E260000 Fund BARS Category Debit Credit Description _pg# New Items for Council General Fund 0011 000 61 557 20 49 00 IMiscellaneous 5,000 11 125th Anniversary General Fund 0011 000 61 557 20 41 00 jProfessional Services 4,000 12 Lobbyist Contract General Fund 001 000 62 558 60 49 00 Miscellaneous 5,225 13 Merchant Fee Charges General Fund 001 000 62 524 20 49 00 Miscellaneous 5,225 General Fund 001 000 39 508 00 00 00 19,450 Change Ending FB General Fund 001 000 62 1 5581 60 11 00 Salaries 10,600 14 Planning Extra Help General Fund 001 000 62 558 60 23 00 Benefits 3,600 General Fund 0011 000 333 11 110 00 Solar Grant 6,000 General Fund 0011 000 39 508 00 00 00 Endin Fund Balance 8,200 General Fund 001 000 64 571 22 49 00 IMiscellaneous 2,527 15 Wildlife of Edmonds Poster General Fund 001 000 367 00 100 00 Donation 2,527 General Fund 001 000 64 1 5711 22 31 00 Supplies 1,882 16 Health & Fitness Expo Supplies General Fund 001 000 64 571 22 35 00 Minor Equipment 2,118 General Fund 001 000 367 00 100 00 Donation 2,000 General Fund 0011 000 337 20 000 00 Verdant Grant 2000 Building Maintenance 016 000 66 594 19 64 00 E ui 2ment 195,000 17 Council Chambers/Court AV Equipment Buildina Maintenance 016 000 381 10 000 00 Interfund Loan 110,000 Buildin Maintenance 016 000 397 19 001 00 lInterfund Transfer 85,000 General Fund 001 000 39 581 10 79 00 11nterfund Loan 110,000 General Fund 001 000 39 1 597 19 55 16 linterfund Transfer 85,000 General Fund 001 000 39 1 508 00 00 00 Ending Fund Balance 195,000 Municipal Arts Fund 117 100 64 573 20 41 00 Professional Services 8,500 18 Hazel Miller Concerts Grant Funding Municipal Arts Fund 117 100 3671 00 000 00 Donation 81500 Municipal Arts Fund 117 200 64 5751 50 41 00 Professional Services 10,000 19 4th Ave Cultural Corridor Munici al Arts Fund 117 200 367 00 000 00 Donation 10,000 Storm 422 000 72 594 31 41 12 Interfund Services 3,000 20 Perri nvi I I e Creek Stormwater Flow Reduction Storm 4221 000 72 594 31 41 20 113rofessional Services 1,000 Storm 4221 000 334 03 101 00 lGrant 4,000 E ui pment Rental 511 100 77 594 48 64 1 00 Equipment 37,718 21 Fleet Van Eq ui p mentRenta1 511 100 77 508 00 00 1 00 Ending Fund Balance 21,100 Equipment Rental 511 100 395 20 0001 00 Insurance Proceeds 16,618 Equipment Rental 511 100 77 1548 68 35 1 00 Small E ui ment 12,306 22 Police Radios Equipment Rental 511 1001 77 1 508 00 00 1 00 Ending Fund Balance 1 12,306 EXHIBIT "F": Budget Amendments (April 2015) Budget Item Previously Discussed By Council Budget Amendment for. Fist Quarter If previously discussed, date(s) of discussion: Included in 2014 Budget Item Description: The Council allocated $2,000 for the reprinting of an informational brochure for the Historic Preservation Commission in the 2014 budget. The money could not be spent in 2014, but the project is still needed. This amendment would re -allocate the unspent money to the 2015 budget so that the brochures can be reprinted. Department: Development Services Fund Name: HESTORIC PRESERVATION GIFT Division: Planning Title: Historic Preservation Printing Preparers Rob Chave Department Account Number: 014.000.62.557.20.49.00 Strategic Plan Task Action Item: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating F11 In Item Descri 'on]s] Baseline Budge et 2015 2016 2017 2018 2019 014.000.62.557.20.49.00 -Miscellaneous 100 2,000 0 0 0 0 001.000.39.597.19.55.14 - Interfund Transfer 0 2,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $100 1 $4,000 $0 $0 $0 $0 Total Expenses 1 $4,100 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 001. 000. 39.508. 00. 00. 00 2,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 014.000.39 7.19. 001. 00 2,000 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $4,000 $0 $0 $0 $0 EXHIBIT "F": Budget Amendments (April 2015) Budget Item Previously Discussed By Council Budget Amendment for: First Quarter Upreviously discussed, date(s) of discussion: Dec 16 2014 Item Description: The City Council approved $1.2M for the Street Presevation Program in 2014 and staff withheld $260,000 to provide a local match on a federal grant to overlay 220th St. in 2015. This budget amendment will add the $260,000 that was removed during the 2015 Budget preparation process. The funding will be provided by the 126 REET 1: Special Capital Projects Fund. Department: Public Works Fund Name: STREET CONSTRUCTION Division: Engineering Title: 220th St. SW Overlay (76th Ave-84th Ave) Preparer: Rob English Department Account Number: c462 Strategic Plan Task Action Item: 4a.2 (Street Maintenance) What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Capital Fill In Item Descriptionlsj Baseline Budget 2015 2016 2017 2018 2019 From other Fund -Inter fund Svcs 112.200.68.595.33.41.19 0 (7,500) 0 0 0 0 From other Fund -Professional Svcs 112.200.68.595.33.41.91 0 (42,500) 0 0 0 0 From other Fund -Construction 112.200.68.595.33.65.91 0 MUM 0 0 0 0 InterfundSves 112.200.68.595.33.41.10 30,000 7,500 01 0 0 0 Professional Svcs 112.200.68.595.33.41.00 170,000 42,500 0 0 0 0 Construction 112.200.68.595.33.65.00 840,000 210,000 0 0 0 0 To other Fund-Interfund Svcs 126.000.68.595.33.41.19 0 7,500 0 0 0 0 To other Fund -Professional Svcs 126.000.68.595.33.41.90 0 41500 0 0 0 0 To otherFund-Construction 126.000.68.595.33.65.90 0 210,000 0 0 01 0 Sub -Total $1,040,000 $260,000 $0 s0 $0 1 $0 rotalExpenses 1 $1,300,000 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 126.000.39.508.30.00.00 260,000 0 0 0 0 Ending Cash: Car forward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidv 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 01 0 1 0 0 Total Revenue and Fnding Cash $260.000 $0 I $0 $0 $0 10 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: Edmonds 125th Annniversary celebration festivities. Total gross estimated promotion and production costs = $7,500. Request for City funding of up to 2/3 of the cost, not to exceed $5,000, with remainder intended to be underwritten by sponsors, fundraising, etc. Department: Community Services Fund GINII2AL Division: Title: 125th Anniversary Celebration Name: Preparer: Patrick Doherty Department Account Number: 001.000.61.557.20.49.00 Strategic Plan Task Action Item: Furthers Strategic Objective 3 What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descriptionjsj Baseline Budge 2015 2016 2017 2018 2019 Partial funding Edmonds 125th Anniversary celeb. 0 5,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $5,000 $0 $0 $0 $0 Total FApenses 1 $5,000 11 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 5,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 j 0 0 Other 0 0 0 0 0 Total Revenue and E"n Cash $5,000 $0 $0 $0 $0 11 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: Increase of $4,000 in compensation for state lobbyist from $36,300 to $40,300 due to cost of living increase. No increase in contractor rate has been implemented for the last five years. Department: Community Services Fund Name: GENERAL Division: Title: Lobbyist Contract Preparer: Patrick Doherty Department Account Number: 001.000.61.557.20.41.00 Strategic Plan Task Action Item: I Supports funding & legislation for initiatives pursuant to Strategic Objectives 3, 4 & 5. What is the nature of the expenditure? On -Going Is the Expenditure Operating or Capital? I Operating F11 In Item Descriptionjsj Baseline Budge 2015 2016 2017 2018 2019 Cost ofliving increase.for lobbyist contract 36,300 4,000 4,000 4,000 4,000 4,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total 1 $36,300 1 $4,000 $4,000 $4,000 $4,000 $4,000 Total We nses 1 $40,300 1 $40,300 1 $40,300 1 $40,300 $40,300 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 4,000 4,000 4,000 4,000 4,000 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 F 01 0 0 Other 0 1 0 1 0 1 0 0 Total Revenue and Ending Cash $4,000 1 $4,000 1 $4,000 1 $4,000 $4,000 12 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. Fist Quarter If previously discussed, date(s) of discussion: Item Description: Merchant fee charges are paid by the department for each transaction by a customer using a credit card. These fees effectively are deducted from the fees collected for land -use and building permits. In 2014 the amount of these fees totalled $10,450. This amendment updates the department budget to reflect these charges. Staff is developing a plan for compensating for these charges. Department: Development Services Fund GENERAL Division: Planning and Building Title: Merchant Fee Charges Name: Preparer: Leif Bjorback Department Account Number: 62 Strategic Plan Task Action Item: What is the nature of the expenditure? On -Going Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budge 2015 2016 2017 2018 2019 001.000.62.558.60.49.00 0 5,225 5,225 5,225 5,225 5,225 001.000.62.524.20.49.00 0 5,225 5,225 5,225 5,225 5,225 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $10,450 $10,450 $10,450 $10,450 1 $10,450 Total Expe uses 1 $10,450 1 $10,450 1 $10,450 1 $10,450 1 $10,450 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 10,450 10,450 10,450 10,450 10,450 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $10,450 $10,450 $10,450 $10,450 $10,450 13 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for: First Quarter If previously discussed, date(s) of discussion: Item Description: The 2015 budget included funding for exta help for the Comprehensive Plan update at 20 hours a week. We have found that an additional 10 hours per week is needed through June to complete this project, including SFPA documentation, and, in July, about 25 hours of planner assistance is needed to prepare any final Plan changes and submit documentation to state agencies and PSRC. (Note: Regular full time staff are already pressed with high levels of permit activitiy, not to mention assisting with long-range projects such as the critical areas code update, the tree code update, and the major development code update.) To help offset these cost the City obtained additional funding from the Department of Commerce for the City's ongoing Rooftop Solar Challenge grant. The amended grant amount for 2015 increases the grant by an additional $6,000 ($6,000 was already budgeted for 2015, so the amended total Will be $12,000). Department: Development Services Fund GENERAL Division: Planning Title: Planning Extra Help Name: Preparer: Rob Chave Department Account Number: 62 Strategic Plan Task Action Item: 1a.7; 1a.8; 1b.6; 1b.8; 1b.10; 1El; 3a.10; 3a.11; 3a.12; 4a.7; 4a.15 What is the nature of the expenditure? One -Time Is the RVenditure Operating or Capital? I Operating F11 In Item Des cri ions Baseline Budge 2015 2016 2017 2018 2019 Planning Salaries 62.558.60. 11. 00 542,788 10,600 0 0 0 0 Planning Benefits 62.558.60.23.00 208,692 3,600 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $751,480 $14,200 $0 $0 $0 $0 Total Expenses 1 $765,680 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 8,200 0 0 0 0 Ending Cash: Cari vforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 001. 000. 333. 11. 110. 00 6,0001 01 01 01 0 Other 01 0 0 0 0 Total Revenue and Ending Cash $14,200 $0 $0 $0 $0 14 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: We received a grant from Hubbard Family Foundation in the amount of $2,527.08 to fund the printing of a Wildlife of Edmonds poster. The grant was deposited on March 2, 2015 to the Parks Donation GL account. The printing of the poster was paid for from the Recreation Miscellaneous GL account. Department: Parks, Recreation & Cultural Services Fund Name: GENERAL Division: Recreation Title: Wildlife of Edmonds Poster Preparer: Renee McRae Department Account Number: 001.000.64.571.22 Strategic Plan Task Action Item: 2. Maintain, enhance, and create a sustainable environment What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description[s] Baseline Budget 2015 2016 2017 2018 2019 Miscellaneous - 49 71,250 2,527 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0-- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $71,250 $2,527 $0 $0 $0 $0 Total Expenses 1 $73,777 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carrvforward 0 0 0 0 0 Grants/Contributions 001.000.367.00.100.00 2,527 0 0 0 0 General Fund Subsidy 0 0 0 1 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Endi ng Cash $2,527 $0 $0 $0 $0 15 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: We have secured $4,000 in sponsorship for the Health & Fitness Expo. The monies will he used for supplies and minor equipment for the 3rd annual expo on May 16, 2015. Department: Parks, Recreation & Cultural Services Fund Name: GENERAL Division: Recreation Title: Health & Fitness Expo Supplies Preparers Renee McRae Department Account Number: 001.000.64.571.22 Strategic Plan Task Action Item: 3. Maintain and enhance Edmonds' community character and quality of life What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Description[s] Baseline Budget 2015 2016 2017 2018 2019 Supplies - 31 7,500 1,882 0 0 0 0 Minor Equipment -35 0 2,118 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 1 0 0 0 0 0 0 1 0 1 0 0 Sub -Total $7,500 $4,000 $0 I $0 I $0 $0 Total Expenses 1 $11,500 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 001. 000.367. 00.100. 00 2,000 0 0 0 0 General Fund Subsidy 0 0 1 0 0 0 New Revenue 0 0 0 0 0 Other 001.000.337.20.000.00 2,000 0 0 0 0 Total Revenue and Endin Cash 1 $4,000 $0 $0 $0 $0 16 EXHIBIT "f": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: Update Council Chambers/Court Audio and Video equipment. Cost of the update would be paid out the Franchise Education Fee revenues and from the annual Washington State Judicial contribution. As of March 31, 2015, $85,000 in Education Fees and $20,000 in Judicial contributions are availalbe to pay towards the $180,000 of project costs plus $15,000 for project contingencies. The remaining balance of $110,000 would come from a two year General Fund Loan. The loan would be paid off by the end of 2017 from future Education Fees. Department: Facilities Maintenance Fund GENERAL Division: Public Works Title: Council Chambers/Court AV Equipment Name: Preparer: Scott James Department Account Number: 016 Building Maintenance Fund & 001 General Fund Strategic Plan Task Action Item: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Des cri lions] Baseline Budge 2015 2016 2017 2018 2019 Council/Court Chamber Audio/Video Upgrade 0 195,000 0 0 0 0 General Fund Interfund Loan to Fund 016 0 110,000 0 0 0 0 General Fiund Interfund Trasfer to Fund 016 0 85,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 Sul}Total $0 $390,000 $0 $0 $0 1 $0 Total Expenses 1 $390,000 1 $0 I $0 J $0 I $0 Revenue and EndingCash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) Project Expense 195,000 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 Interfund Transfer to Fund 016 From General Fund 85,000 0 0 0 0 Interfund Loan Proceeds to 016 From General Fund 110,000 0 0 0 0 Total Revenue and Ending Cash $390,000 $0 $0 $0 $0 17 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. Fist Quarter If previously discussed, date(s) of discussion: Item Description: Grant funding for Summer Concerts at Hazel Miller Plaza. The Hazel Miller Foundation has awarded a grant to fund the 12 free summer concerts presented by the Edmonds Arts Commission at the Hazel Miller Plaza in July and August. Department: Parks, Recreation & Cultural Services Fund Name: MUNICIPAL ARTS ACQUISITION Division: Cultural Services Title: Hazel Miller Concerts grant funding Preparer: Frances Chapin Department Account Number: 117.100.64.573.20 Strategic Plan Task Action Item: I l.e.l and 2, Arts and Culture organization and promotion What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Operating F11 In Item Des cri 01onjsI Baseline Budget 2015 2016 2017 2018 2019 Professional Services 41 49,000 8,500 0 0 0 0 0 0 0 0 0 0 _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $49,000 $8,500 $0 $0 $0 $0 Total Expenses 1 $57,500 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Car forward 0 0 0 0 0 Grants/Contributions 117.100.367.00.000.00 8,500 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 01 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $8,500 $0 $0 $0 $0 18 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: Donation for 4th Avenue Cultural Corridor Interim Art Project from Edmonds Arts Festival Foundation Department: Parks, Recreation & Cultural Services Fund Name: MUNICIPALARTS ACQUISMON Division: Cultural Services Title: 4th Ave Cultural Corridor Interim Art Project Preparer: Frances Chapin Department Account Number: 117.200.64.575.50 Strategic Plan Task Action Item: I 1 e 4 4th Ave Cultural Corridor What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Operating Fill InItem Descri tionlsj Baseline Budget 2015 2016 2017 2018 2019 Professional Services 41 70,000 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub•Total $70,000 $10,000 $0 $0 $0 $0 Total apenses 1 $80,000 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Car onward 0 0 0 0 0 Grants/Contributions 117.200.367.00.000.00 10,000 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $10,000 $0 $0 $0 $0 19 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. Fist Quarter If previously discussed, date(s) of discussion: Item Description: Perrinville Creek Stormwater Flow Reduction Retrofit Study - The City received comments from the Department of Ecology later than expected. The original budget for 2015 ($1,000) is not adequate to finish the reports and close out the project. Department: Public Works Fund Name: STORM Division: Engineering Title: Perrinville Creek Stormwater F1owReduction Retrofit Preparer: Jerry Shuster Department Account Number: F3FC/c408 Strategic Plan Task Action Item: N/A What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Des criptionlsI Baseline Budget 2015 2016 2017 2018 2019 Interfund Svcs 422.000.72.594.31.41.12 1,000 3,000 0 0 0 0 Professional Svcs 422.000.72.594.31.41.20 0 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $1,000 $4,000 $0 $0 $0 $0 Total Expenses $5,000 $0 $0 $0 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 422.000.334.03.101.00 4,000 0 0 0 0 General Fund Subsidy_ 0 0 0 0 0 New Revenue 0 01 01 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $4,000 $0 $0 $0 $0 Pic EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: Unit # 26, a 2010 Chevrolet Van, was involved in an accident that totaled the vehicle. Our insurance company paid the City $16,618 for the loss. Budget appropriation is needed for the City to purchase a replacment vehicle. The cost Of the new vehicle is $31,518. An additional $6,200 is requested to cover the cost of coverting the new van to Bi-Fuel propane. Department: Public Works Fund 1dQIDpMEN'T RENTAL Division: Fleet _ Title: Fleet Van Name: Preparer: Mike Adams Department Account Number: 511.100.77.594.48.64.00 Strategic Plan Task Action Item: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital F11 In Item Descriptions Baseline Budge 2015 2016 2017 2018 2019 2015 Ford Transit Van 0 31,518 0 0 0 0 Prins Bi-Fuel propane system 0 6,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 1 $37,718 $0 $0 $0 $0 Total Expenses 1 $37,718 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 21,100 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsid 0 0 0 0 0 New Revenue 511.100.395.20. 000. 00 16,618 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $37,718 $0 $0 $0 $0 21 EXHIBIT "F": Budget Amendments (April 2015) New Item For Council To Consider Budget Amendment for. First Quarter If previously discussed, date(s) of discussion: Item Description: Replacement of Police Radios for theThree Police Motorcycles: The radios that were replaced were purchased in 2003 and went out of production in 2004/2005. The radios had been out of warranty for 10 years and out of support by the manufacturer for 7 years. One radio could no longer be repaired and the other two were quickly approaching the same situation. It was decided that it was best to replace all three with new technology that is P25 compliant and upgradable to Phase II. Department: Police Fund � EQiJIPMFIVT RENTAL Division: Patrol Title: Police Radios Name: Preparer: Jim Lawless Department Account Number: 511.100.77.548.68.35.00 (Strategic Plan Task Action Item: N/A What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri tion[s] Baseline Budget 2015 2016 2017 2018 2019 (3) 71800 Single Band APX7500 Radios 0 12,306 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $12,306 $0 $0 $0 $0 Total Expenses 1 $12,306 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) Decrease in B.fund 12,306 0 0 0 0 Ending Cash: Carr vforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $12,306 $0 $0 $0 $0 22 Everett Daily Herald Affidavit of Publication State of Washington I County of Snohomish } ss Kathleen Landis being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH632019 SUMMARY OF ORDINANCE as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 05/10/2015 and ending on 05/10/2015 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $73.96. Subscribed and sworn da f before me on this Notary Public in and for the State of Washington. City oFEdmonds - LEGAL ADS 114101416 SCOTT PASSEY RECEIVED MAY 18 2015 EDMONDS CITY CLERK DEBRA ANN GRIGG Notary Public State of Washington My Commission Expires October 31, 2017 SUMMARYOF_OH0INANCES 4 of the City of Edmonds. Washirtgtan On the "h day of May, 2015, "a Clty Coune" of the City aI Edmonds, passed the fpllawinp Crdlnances. A summeryy of She content of said ordfnances, consisting of tilles, are provided as follows: AN ORDINANCE OF THE CITY OF EDMONDS. WASHINGTON, RELATING TO THE COMBINED WATER AND SEWERAGE SYSTEMS COMPRISING THE WATERWORKS UTILITY OF THE CITY. SPECIFYING. ADOPTING AND ORDERING THE CARRYING OUT OF A SYSTEM OR PLAN OF ADDITIONS TO AND BETTERMENTS AND EXTENSIONS OF THE COMBINED WATERWORKS UTILITY; PROVIDING FOR THE ISSUANCE OF ONE OR MORE SERIES OF WATER AND SEWER REVENUE BONDS IN AN AGGREGATE AMOUNT NOT TO EXCEED $20,000.000 FOR THE PURPOSE OF PROVIDING THE FUNDS NECESSARY,. (A) TO PAY ALL OR A PORTION OF THE COSTS OF CARRYING OUT THAT PLAN OF ADDITIONS, B TO MAKE A DEPOSIT TO THE DEBT SERVICE RESERVE ACCOUNT„ AND (CI TO PAY THE COSTS OF ISSUANCE AND SALE OF THE BONDS; FIXING OR SETTING PARAMETERS WITH RESPECT TO CERTAIN TERMS AND COVENANTS OF THE BONDS• APPOINTING THE CITY'$ DESIGNATED REPRESE`NITATIVETO APPROVE THE FINAL TERMS OF THE SALE OF THE BONDS; AND PROVIDING FOR OTHER RELATED MATTERS. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AUTHORIZING THE ACQUISITION BY NEGOTIATION OR CONDEMNATION OF REAL PROPERTY INTERESTS NEEDED FOR THE 7131h 0 212th INTERSECTION IMPROVEMENTS PROJECT. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3991 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of these Ordinances will be malled upon request. DATED this 101h day of May, 2015. CITY CLERK, SCOTT PASSEY �ublished: May 10, 2015. EDH63201