The URL can be used to link to this page

Ordinance 4010ORDINANCE NO.4010 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4002 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2015 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4002 adopting the final budget for the fiscal year 2015 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E, and F adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 1 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCO ASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY A GA; - MAYOR, DAVE EARLING FILED WITH THE CITY CLERK: October 30, 2015 PASSED BY THE CITY COUNCIL: November 2, 2015 PUBLISHED: November 8, 2015 EFFECTIVE DATE: November 13, 2015 ORDINANCE NO.: 4010 2 SUMMARY OF ORDINANCE NO.4010 of the City of Edmonds, Washington On the 2nd day of November, 2015, the City Council of the City of Edmonds, passed Ordinance No. 4010. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4002 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 3rd day of November, 2015. CI ERK, COT PAS 3 EXHIBIT "A": Budget Amendment Summary (October 2015) FUND NO. FUND DESCRIPTION 2015 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2015 ENDING FUND BALANCE 001 GENERAL FUND 6,446,381 36,998,619 39,345,849 4,099,151 009 LEOFF-MEDICAL INS. RESERVE 539,044 276,200 361,825 453,419 011 RISK MANAGEMENT RESERVE FUND 1,024,822 1,180 71,529 954,473 012 CONTINGENCY RESERVE FUND 5,445,336 19,800 800,000 4,665,136 013 MULTI MODAL TRANSPORTATION FD. 56,023 56,023 014 HISTORIC PRESERVATION GIFTFUND 1,066 9,500 9,900 666 016 BUILDING MAINTENANCE 141,146 708,000 793,800 55,346 104 DRUG ENFORCEMENTFUND 55,159 43,000 76,033 22,126 111 STREETFUND 327,149 1,775,945 1,703,419 399,675 112 COMBINED STREET CONST/I MP ROVE 209,915 10,190,544 10,310,313 90,146 117 MUNICIPAL ARTSACQUIS. FUND 440,606 106,559 157,775 389,390 118 MEMORIAL STREETTREE 17,772 61 - 17,833 120 HOTEL/MOTEL TAX REVENUE FUND 133,991 67,675 70,000 131,666 121 EMPLOYEE PARKI NG PERMIT FUND 64,344 20,564 26,871 58,037 122 YOUTH SCHOLARSHIP FUND 14,452 1,240 3,000 12,692 123 TOURISM PROMOTIONAL FUND/ARTS 77,645 22,900 21,500 79,045 125 PARK ACO/IMPROVEMENT 1,531,385 904,000 2,435,000 385 126 SPECIAL CAPITAL FUND 1,166,954 902,000 943,400 1,125,554 127 GIFTS CATALOG FUND 247,887 54,478 51,795 250,570 129 SPECIAL PROJECTS FUND 38,078 38,078 130 CEMETERY MAI NTENANCE/I MPROV 108,243 164,500 171,784 100,959 132 PARKS CONSTRUCTION 995,135 5,498,765 6,000,443 493,457 136 PARKSTRUSTFUND 150,999 533 - 151,532 137 CEMETERY MAINTENANCE TRUSTFD 860,229 11,970 872,199 138 SISTER CITYCOMMISSION 1,702 15,212 10,400 6,514 139 TRANSPORTATION BENEFIT DISTRICT 27,935 696,915 724,850 211 LID FUND CONTROL 9,843 22,600 28,567 3,876 213 LID GUARANTY FUND 76,568 28,627 105,195 231 2012 LTGO DEBTSERVICE FUND 667,693 667,693 232 2014 DEBTSERVICE FUND - 925,310 925,310 - 421 WATER 16,580,057 13,326,074 10,682,593 19,223,538 422 STORM 10,172,432 7,572,032 7,137,109 10,607,355 423 SEWER/TREATMENT PLANT 44,394,721 19,573,656 15,836,228 48,132,149 424 BOND RESERVE FUND - 1,345,759 1,344,102 1,657 511 EQUIPMENTRENTAL FUND 7,245,160 1,533,909 1,777,825 7,001,244 617 FIREMEN'S PENSION FUND 188,872 65,350 77,629 176,593 Totals 98,791,0511 103,551,170 102,566,5421 99,775,679 EXHIBIT "B": Budget Amendments by Revenue (October 2015) FUND NO. FUND DESCRIPTION ORD. NO. 3985 12/26./2014 ORD. NO. 3990 2/13/2015 ORD. NO. 3991 2/27/2015 ORD. NO. 3998 5/15/2015 ORD. NO. 4002 8/7/2015 ORD. NO. October 2015 2015 Amended Budget 001 General Fund $ 36,806,017 $ $ $ 12,527 $ 177,297 $ 2,778 $ 36,998,619 009 Leoff-Medical Ins. Reserve 276,200 - - - 276,200 011 Risk Management Reserve Fund 1,180 - 1,180 012 Contingency Reserve Fund 19,800 - - 19,800 014 Historic Preservation Gift Fund 7,500 2,000 - 9,500 016 Building Maintenance 356,600 156,400 195,000 708,000 104 Drug Enforcement Fund 43,000 - 43,000 111 Street Fund 1,729,030 - - 46,915 1,775,945 112 Combined Street Const/Improve 7,458,211 448,724 120,000 275,000 1,888,609 10,190,544 117 Municipal Arts Acquis. Fund 78,859 - - 18,500 4,200 5,000 106,559 118 Memorial Street Tree 61 - - - 61 120 Hotel/Motel Tax Revenue Fund 67,675 - - 67,675 121 Employee Parking Permit Fund 20,564 - - 20,564 122 Youth Scholarship Fund 1,240 - - 1,240 123 Tourism Promotional Fund/Arts 22,900 - - 22,900 125 ParkAcq/Improvement 904,000 - - 904,000 126 Special Capital Fund 902,000 - - 902,000 127 Gifts Catalog Fund 46,478 8,000 - 54,478 130 Cemetery Maintenance/Improv 164,500 - - - 164,500 132 Parks Construction 4,998,765 500,000 - - 5,498,765 136 Parks Trust Fund 533 - - - 533 137 Cemetery Maintenance Trust I'd 11,970 - 11,970 138 Sister City Commission 10,212 - - 5,000 15,212 139 Transportation Benefit District 650,000 - 46,915 696,915 211 Lid Fund Control 22,600 - - 22,600 213 Lid Guaranty Fund 28,627 - 28,627 231 2012 LTGO Debt Service fund 667,693 - - 667,693 232 2014 Debt Service Fund 925,310 - - 925,310 421 Water 7,581,442 - 5,744,632 13,326,074 422 Storm 3,681,407 93,000 4,000 3,793,625 - 7,572,032 423 Sewer/Treatment Plant 9,833,310 - - 9,740,346 19,573,656 424 Bond Reserve Fund 844,416 - 501,343 1,345,759 511 Equipment Rental Fund 1,502,567 16,618 - 14,724 1,533,909 617 Firemen's Pension Fund 65,350 - - 65,350 Totals $ 79,730,017 $ 1,198,124 $ 120,000 $ 248 645 $ 20,244,443 $ 2,009,941 $ 103,551,170 EXHIBIT "C": Budget Amendments by Expenditure (October 2015) FUND NO. FUND DESCRIPTION ORD. NO. 3985 12/26/2014 ORD. NO. 3990 2/13/2015 ORD. NO. 3991 2/27/2015 ORD. NO. 3998 5/15/2015 ORD. NO. 4002 8/7/2015 ORD. NO. October 2015 2015 Amended Budget 001 General Fund $ 38,585,504 $ 100,271 $ 120,000 $ 237,177 $ 251,319 51,578 $ 39,345,849 009 Leoff-Medical Ins. Reserve 361,825 - - - 361,825 011 Risk Management Reserve Fund 71,529 71,529 012 Contingency Reserve Fund 800,000 800,000 014 Historic Preservation Gift Fund 7,900 2,000 9,900 016 Building Maintenance 380,000 218,800 195,000 793,800 104 Drug Enforcement Fund 76,033 76,033 111 Street Fund 1,703,419 - - 1,703,419 112 Combined StreetConst/Improve 7,501,107 525,597 120,000 275,000 1,888,609 10,310,313 117 Municipal Arts Acquis. Fund 134,275 18,500 - 5,000 157,775 120 Hotel/Motel Tax Revenue Fund 70,000 - - 70,000 121 Employee Parking Permit Fund 26,871 - 26,871 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 21,500 - 21,500 125 ParkAcq/Improvement 2,361,000 62,000 62,000 - 30,000 (80,000) 2,435,000 126 Special Capital Fund 471,400 200,000 12,000 260,000 - 943,400 127 Gifts Catalog Fund 43,795 - - 8,000 - 51,795 130 Cemetery Maintenance/Improv 171,784 - 171,784 132 Parks Construction 5,362,900 638,343 4,200 (5,000) 6,000,443 138 Sister City Commission 10,400 - - 10,400 139 Transportation Benefit District 650,000 74,850 724,850 211 Lid Fund Control 28,567 - 28,567 231 2012LTGO Debt Service Fund 667,693 - - 667,693 232 2014 Debt Service Fund 925,310 - - 925,310 421 Water 9,738,039 616,261 328,293 10,682,593 422 Storm 6,607,641 361,500 4,000 163,968 7,137,109 423 Sewer/Treatment Plant 14,235,422 835,588 765,218 15,836,228 424 Bond Reserve Fund 845,416 - 498,686 1,344,102 511 Equipment Rental Fund 1,667,801 50,024 60,000 1,777,825 617 Firemen's Pension Fund 77,629 - 1 77,629 Totals 5 93,536,2311 S 3,558.360 15314,000 1 S 766.,701 1 $ 2,324,684 1 $ 2,066,566 1 $ 102,566,542 EXHIBIT "D": Budget Amendments (October 2015) Fund Number Change in 8eginningFund Balance Revenue Expense Change in Ending Fund Balancc 001 - 2,778 51,578 (48,800) 011 71,529 (71,529) 111 - 46,915 46,915 112 - 1,888,609 1,888,609 117 5,000 5,000 125 - - (80,000) 80,000 132 - (5,000) 5,000 138 - 5,000 5,000 139 46,915 74,850 (27,935) 511 14.724 60,000 (45,276) Total Change - 2,009,941 2,066,566 (56,625) EXHIBIT "E": Budget Amendment Summary (October 2015) Fund BARS Category Debit Credit P # Description New Items for Council General Fund 0011 000 39 522 20 51 00 Intergovernmental Sery 23,800 9 Fire District 1 General Fund 0011 000 39 508 00 00 00 Ending Fund Balance 23,800 Services General Fund 001 000 41 521 71 11 00 Salaries 27,236 10 S. Harbinson Payout General Fund 001 000 41 521 71 23 00 Benefits 4439 General Fund 001 000 39 518 10 11 10 Salaries 31,675 General Fund 001 000 64 571 22 11 00 Salaries 20,882 11 S. Lider Payout General Fund 001 000 64 571 22 23 00 Benefits 1,597 General Fund 001 000 39 518 10 11 10 Salaries 22,479 General Fund 001 000 64 571 28 35 00 Small Equipment 2,778 12 Gymnastics Mats General Fund 001 000 367 00 100 00 Contributions 2,778 General Fund 001 000 66 518 31 48 00 Re air and MaIntance 20,000 13 R&M Supplement General Fund 001 000 39 1 5081 00 00 1 00 1 Ending Fund Balance 20,000 Street Construction Fd 112 502 68 597 95 55 12 Interfund Transfer 335,609 14 Tra ff i c I mpa ct Fee Street Construction Fd 112 502 68 508 30 00 00 Ending Fund Balanc 335,609 Street Construction Fd 112 200 397 42 112 00 Interfund Transfer 335,609 Street Construction Fd 112 200 68 508 30 00 00 Ending Fund Balanc 335,609 Street Construction Fd 112 200 68 595 33 65 00 Construction 1,500,000 15 SR99-228th St. Street Construction Fd 112 200 68 1 5951 33 41 1 101 Interfund Services 53,000 Corridor & Safety Improvements Street Construction Fd 112 200 33* Grant 1,167 000 Street Construction Fd 1121 200 337 10 00 00 Interlocal Grant 386,000 Municipal Arts Fund 117 200 367 00 000 00 Donations 5,000 1 16 4th Ave Cu I tu ra I Municipal Arts Fund 117 200 64 575 50 41 00 Professional Services 5,000 Corrridor Project REET2 125 000 64 594 76 65 00 Construction 80000 17 125 Fund Balance Adjustment REET2 125 0001 64 1 5081 30 00 00 1 Ending Fund Balance 80000 Parks Construction Fd 132 000 64 594 76 65 00 Construction 5,000 18 132 Fund Balance Parks Construction Fd 1321 000 64 508 30 00 00 Ending Fund Balance 5,000 Adjustment TBD 139 000 68 542 31 51 00 Intergovernmental Sery 73.500 19 TBD Allocation TBD 139 000 68 542 31 41 00 Professional Services 3,850 TBD 139 000 68 542 31 46 1 00 Insurance 2500 TBD 139 000 1 3171 60 000 00 1 TBD Revenue 46,915 TBD 139 000 68 508 30 00 00 Ending Fund Balance 27,935 Street Fund 1111 000 344 10 600 00 Annual Veh Fee (TBD) 46,915 Street Fund 111 000 68 508 30 00 00 Ending Fund Balance 46,915 Eq ui p mentRental 511 100 77 594 48 64 00 E ui ment 60,000 20 B-Fund Replacement Eq ui p mentRental 511 100 395 20 000 00 Insurance Proceeds 1 14,724 Increase Eq ui p mentRental 511 1001 77 1 5081 00 00 00 Ending Fund Balance 45,276 Fund BARS CategorV Debit Credit P # Description Previously Discussed By Council General Fund 001 000 39 597 57 55 38 Interfund Transfer 5,000 21 Funds for promotion General Fund 001 000 39 508 00 00 00 Ending Fund Balance 5,000 of the Sister City Sister City 138 100 397 57 001 00 Interfund Transfer 5,000 Commission Sister City 138 100 21 508 30 00 00 Ending Fund Balance 5,000 Risk Management 011 000 39 518 60 49 00 Miscellaneous 71,529 23 Claims Settlement Risk Management 001 000 39 508 00 1 00 1 00 Ending Fund Balance 71,529 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quarter Item Description: Fire District 1 is in labor negotiations with their labor group. Since 1FD1 is in labor negotiations, they cannot give the City our cost increases for 2015. However, M offered the City an estimate of $7,289,514 for 2015 services, or $23,800 higher than our budgeted estimated. Department: Non -Departmental Fund Name: GENERAL Division: Non -Departmental Title: Fire District 1 Services Preparers lScottJames Department Account Number: 001.000.39.522.20.51.00 Strategic Plan Task Action Item: I N/A Budget Amendment Type? New item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One rime Is the Expenditure Operating or Capital? I Operating Fill In Item Descri 'on s Baseline Budget 2015 2016 2017 2018 2019 Inter overnmental Serv-Fire District Contract 8,067,700 23,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $8,067,700 $23,800 $0 $0 $0 $0 Total Expenses 1 $8,091,500 1 $0 1 $0 1 $0 1 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 23,800 0 0 0 0 Ending Cash: Carry onward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 01 0 0 Other 0 0 1 0 0 0 'Total Revenue and Ending Cash $23,800 $0 1 $0 $0 $0 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. 'Third (quarter Item Description: A request to move budget from the non -departmental line item salaries to the Police Traffic cost center for the reimbursement of Steve Harbinson's retirement pay -out. Department: Police Fund Name: GFNFRAAL Division: FieldServices-Traffic Title: Steve Harbinson Retirement Pay -out Preparer: Jim Lawless, Assistant Chief of Police Department Account Number: 001.000.41.521.71 Strategic Plan Task Action Item: Budget Amendment Type? I NC,rItem fVr council ToConsirk;r If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I operatiill Fill In Item Descri ions Baseline Budget 2015 2016 2017 2018 2019 Wages - Traffic (11) 374,879 27,236 0 0 0 0 Benefits -Traffic (23) 118,501 4,439 0 0 0 0 Salary Payouts 001.000.39.518.10.11.10 110,279 (31,675) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $603,659 1 $0 $0 $0 $0 $0 Total Expenses 1 $603,659 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Endin Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 01 01 0 Other 0 0 0 0 1 0 Total Revenue and Ending Cash $0 $0 $0 $0 1 $0 10 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. `I'hii-d Quarter Item Description: Sally Lider, Recreation Coordinator, retired on July 2, 2015. Her payout was processed out of the recreation budget. We would like to move the payout to the nondepartmental budget, where this is actually budgeted. Department: Parks, Recreation & Cultural Services Fund Name: G1KNEtAL Division: Recreation Title: Sally Lider's Payout Preparer: Renee McRae Department Account Number: 001.000.64.571.22 Strategic Plan Task Action Item: N/A Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I 01wrating Fill In Item Descri ion s) Baseline Budget 2015 2016 2017 2018 2019 Salaries (11) 587,572 20,882 0 0 0 0 Benefits (23) 225,455 1,597 0 0 0 0 Salaries 001.000.39.518.10.11.10 125,000 (22,479) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $938,027 $0 $0 $0 $0 $0 Total Expenses 1 $938,027 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carr forward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $0 $0 $0 $0 $0 11 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. 'lUdrair Item Description: In September 2015, the Edmonds Arts Festival Association made an unanticipated donation of $2,778 to be used for mats in our gymnastics program. Department: Parks, Recreation & Cultural Services Fund Name: GENERAL Division: Gymnastics Title: Gymnastics mats Preparer: Renee McRae Department Account Number: 001.000.64.571.28 Strategic Plan Task Action Item: 13a.5 (16) Activities Youth Budget Amendment Type? N+kmA m For ComciI To Cmnsirler If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One-:11me Is the Expenditure Operating or Capital? I Operating Fill In Item Descri 'on s] Baseline Budget 2015 2016 2017 2018 2019 Minor Equipment (35.) 2,000 2,778 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $2,000 $2,778 $0 $0 $0 $0 Total Expenses 1 $4,7781 $0 I $0 1 $0 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Canyforward 0 0 0 0 0 Grants/Contributions 001.000.367.00.100.00 2,778 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $2,778 $0 $0 $0 $0 12 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quarter Item Description: This request is intended to cover contractor expenses to repair water damage to Fire Station #17 that occurredwhen the drain line serving a washing machine plugged and flooded two rooms. Walls needed to be opened and dried out and wallboard and carpet needed to be removed and replaced when mold started to grow. The sum cost of these expenses was approximately $17,500. There is an additional $2,500 in this request because R&M costs are running greater than what was budgeted for the year. Department: Public Works Facilities Maintenance Fund GE1V I:RAL Division: Title: R&M Supplement for 2015 Jim Stevens Name: Preparer: Department Account Number: 001.000.66.518.31.48.00 Strategic Plan Task Action Item: I Not Applicable Budget Amendment Type? I New Item For G mucii To Comidor If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Fxpenditure Operating or Capital? I Operating Fill In Item Descri ionjs] Baseline Budget 2015 2016 2017 2018 2019 Repair and Maintenance 88,500 20,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $88,500 $20,000 $0 $0 $0 $0 Total &penses 1 $108,500 1 $0 I $0 I $0 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 001.000.39.508 20,000 0 0 0 0 Ending Cash: Car forward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $20,000 $0 $0 $0 $0 13 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quarter Item Description: This amendment increases the estimated transfer within the 112 Street Fund to account for the use of traffic impact fees to pay for project costs related to the Five Corners Roundabout($286,800), 76th Ave/212th St. Project ($121,710) and the annual debt service for the 220th St. payment ($41,105). Department: Public Works Fund Name: STREET' CONSTRIIC"FION Division: Fngineering Title: Traffic Impact Fee Preparer: Rob English Department Account Number: Strategic Plan Task Action Item: 4b.1:Maintain Public Works Growth Management Concurrency Budget Amendment Type? New4fam.For Counidd To i t If previously discussed, date(s) of discussion: What is the nature of the expenditure? I one -Time Is the Expenditure Operating or Capital? I Capital Fill InItem Des crI ionfsI Baseline Buqget 2015 2016 2017 2018 2019 Interfund Transfer 112.502.68.597.95.55.12 114,006 335,609 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $114,006 $335,609 $0 $0 $0 $0 Total Expenses 1 $449,615 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Endin Cash: Decrease (Increase) 112.502.68.508.30 335,609 0 0 0 0 Ending Cash: Decrease (Increase) 112.200.68.508.30. (335,609) 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidv 0 0 0 0 0 New Revenue 0 0 0 0 0 Other-Interfund Transfer 112.200.397.42.112.00 335,609 0 0 0 0 Total Revenue and Ending Cash $335,609 $0 $0 $0 $0 14 EXHIBIT 'T : Budget Amendments (October 2015) Budget Amendment for. 11 isidQmtftr Item Description: The 2015 budget estimated $3,950,400 would be spent on the project with the balance (approximately $1.911'1) to be spent in 2016. The Contractor is expected to complete more work in 2015 then anticipated in the 2015 budget. This amendment will increase project expenditures and corresponding revenue to match the contractor's progress. Department: Public Works Fund Name: STRE f CONSTRUCTION Division: Engineering Title: SR99-228th St. Corridor & Safety Improvements Preparers IRobFmglish Department Account Number: 1 i005 Strategic Plan Task Action Item: 4%7:Ffighway 99 Budget Amendment Type? Newbem For ConM To C nskier If previously discussed, date(s) of discussion: What is the nature of the expenditure? One Tlme Is the Expenditure Operating or Capital? I Capital Fill In Item Descri ionfs] Baseline Budget 2015 2016 2017 2018 2019 Construction 112.200.68.595.33.65.00 3,300,000 1.500.000 0 0 0 0 Professional Services 112.200.68.595.33.41.00 458,900 0 0 0 0 0 Interfund Services 112.200.68.595.33.41.10 91,500 53,000 0 0 0 0 Intan ible Rights to Land 112.200.68.595.20.61.00 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $3,950,400 $1,553,000 $0 $0 $0 $0 Total Pcpenses $5,503,400 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Endin Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Car onward 0 0 0 0 0 Grants/Contributions Federal/TIB 1,167,000 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other Mountlake Terrace 386,000 0 0 0 0 Total Revenue and Fnding Cash $1,553.000 $0 $0 $0 $0 15 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quartet Item Description: Donation from the Edmonds Arts Festival Foundation for the purpose of funding additional artist installed light fixtures in keeping with the approved project design for the 4th Avenue Cultural Corridor Interim Art Project. Department: Parks, Recreation & Cultural Services Fund Name: MUNICIPAL ARTS ACQEIESITION Division: Cultural Services Title: 4th Avenue Cultural Corridor Interim Art Project Preparer: Frances Chapin Department Account Number: 117.200.64.575.50 Strategic Plan Task Action Item: 1 1e4 - 4th Avenue Cultural Corridor Budget Amendment Type? I New Item For Council To Cons ider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Tithe Is the Expenditure Operating or Capital? Operating Fill In Item Des cri'on s I Baseline Budget 2015 2016 2017 2018 2019 Professional Services 41 80,000 5,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $80,000 $5,000 $0 $0 $0 $0 Total Expenses 1 $85,000 1 $0 I 54 I $0 1 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 117.200.3 67. 00. 000. 00 5,000 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $5,000 $0 $0 $0 $0 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quartei- Item Description: The 2014 year-end adjustment to the 2015 beginning fund balance in the REST 2 Fund created a negative ending fund balance for 2015. The City is reducing the capital expenditure BARS number bringing the ending fund balance to a positive number. Department: Capital Capital Fund 125 Fund Balance Adjustment Name: Deb Sharp 125.000.64.594.75.65.00 Division: Title: Preparer: Department Account Number: Strategic Plan Task Action Item: N/A Budget Amendment Type? I New Item r-or Council To C ws➢ er If previously discussed, date(s) of discussion: What is the nature of the expenditure? I one -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri ionfs Baseline Budget 2015 2016 2017 2018 2019 Construction - 65 575,000 (80,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $575,000 ($80,000) $0 $0 $0 $0 Total Expenses $495,000 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 125.000.64.508.30 (80,000) 0 0 0 0 Ending Cash: Car .forward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash ($80,000) $0 $0 $0 $0 17 EXHIBIT "f": Budget Amendments (October 2015) Budget Amendment for. Third Quarter I Item Description: The 2014 year-end adjustment to the 2015 beginning fund balance in the Parks Construction Fund created a negative ending fund balance for 2015. The City is reducing the capital expenditure BARS number bringing the ending fund balance to a positive number. Department: Parks and Recreation Fund Name: PARKS CONSTRICTION Division: Capital Title: 132 Fund Balance Adjustment Preparer: Deb Sharp Department Account Number: 132.000.64.594.76 Strategic Plan Task Action Item: N/A Budget Amendment Type? New Item for-CoomW To"ConaW' If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -'rime Is the Expenditure Operating or Capital? I Operating Fill In Item Description1sJ Baseline Budget 2015 2016 2017 2018 2019 Construction - 65 3,077,900 (5,000) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $3,077,900 ($5,000) $0 $0 $0 $0 Total Fxpenses 1 $3,072,900 1 $0 I $0 1 $0 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 132.000.64.508.30 (5,000) 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash ($5,000) $0 $0 $0 $0 18 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quarter Item Description: In 2014 the City did not have enough budget authority to transfer the full amount of the TBD revenue received. This budget amendment increases the expenditure allocation to include the remaining $27,935 not transferred in 2014. The budget amendment also increases the interfund transfer budget so the City does not encounter the same issue at the end of 2015. Along with the transfers the City had a three year audit that was not included in the 2015 budget and insurance was less than anticipated. Department: Public Works Fund Name: TRANSPORTATION BVgEF1T DISTRICT Division: Street Title: TBD Allocation Preparer: Deb Sharp Department Account Number: 139.000.68.542.31 Strategic Plan Task Action Item: N/A Budget Amendment Type? I New Item For CouncM To CamIdear If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One - Tim Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budge 2015 2016 2017 2018 2019 Intergovernmental Services (51) 645,000 73,500 0 0 0 0 Professional Services (41) 0 3,850 0 0 0 0 Insurance (46) 5,000 (2,500) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $650,000 $74,850 $0 $0 $0 $0 Total Expenses 1 $724,850 1 $0 I $0j $0 1 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease Increase 139.000.68.508.30 27,935 0 0 0 0 Ending Cash: Decrease (Increase) 111.000.68.508.30 (46,915) 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue TBD Revenue 46,915 0 0 0 0 New Revenue Annual Vehicle Fee (TBD) 1 46,915 0 0 0 0 Total Revenue and Ending Cash $74,850 $0 $0 $0 $0 19 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quarter Item Description: $60,000 is needed from the B-Fund reserve to replace patrol car # 450-POL, it was involved in an accident and totaled. Insurance has already paid $14,724 for our loss. Department: Public Works Fund Name: fi[�ll1Plv1E+t'I' RFiV'1'Af. Division: Fleet Maintenance Title: B-Fund Replacement Increase Preparer: Mike Adams Department Account Number: 511.100.77.594.48 Strategic Plan Task Action Item: Budget Amendment Type? I Now 'Item For CaMWH To Cow Ider If previously discussed, date(s) of discussion: What is the nature of the expenditure? Is the Expenditure Operating or Capital? 1. Capital Fill In Item Descri 'onts] Baseline Budget 2015 2016 2017 2018 2019 B-Fund 511.100.77.594.48.64.00 812,718 60,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $812,718 $60,000 $0 $0 $0 $0 Total Expenses 1 $872,718 1 $0 I $0 I $0 1 $0 Revenue and Endin& Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 511.100.77.508 45,276 0 0 0 0 Ending Cash: Car .forward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidv 0 0 0 0 0 New Revenue Insurance Proceeds 14,724 0 0 0 0 Other 0 0 0 0 Total Revenue and Ending Cash $60,000 $0 $0 $0 $0 20 EXHIBIT "I"': Budget Amendments (October 2015) Budget Amendment for. Third Quarter Item Description: The Sister City Commission requested $5,000 from the General Fund as a decision package during the 2015 Budget process, attached is a copy of Decision Package #47 from the 2015 Budget Hearings. Council approved the decision package but the request did not include the transfer from the General Fund. In order to transfer the $5,000 from the General Fund, a budget amendment is needed to complete the request. Department: Non -Departmental Division: Non -Departmental Fund GFNERAL Title: Funds for promotion of the Sister City Commission Name: Preparer: Deb S harp Department Account Number: 001.000.39.597.57.55.38 Strategic Plan Task Action Item: N/A Budget Amendment Type? Previously Discussed By Council If previously discussed, date(s) of discussion: 2015 Budget Hearings held in the fall of2014 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Mll In Item Descri 'on s Baseline Budget 2015 2016 2017 2018 2019 Inter nd Transfer 0 5,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $5,000 1 $0 $0 $0 $0 Totally nses $5,000 $0 $0 $0 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 001.000.39.508.00 5,000 0 0 0 0 Ending Cash: Decrease (Increase) 138.100.21.508.30 (5,000) 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 138.100.39 7.5 7. 001. 00 5,000 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $5,000 $0 $0 $0 $0 21 EXHIBIT'T': Budget Amendments (October 2015) 2015 Decision Package Number 47 Item Description: Funds for promotions, public celebrations and events, recruitment of chaperones and AErs, and general support of the Edmonds Sister City Commission's mission. Department: Mayor's Office Fund Sister City Name: Commission Division: Decision Package Title: Edmonds Sister City Support Funds Pre parer Name: Carolyn LaFave Department Account Number: Strategic Plan Task Action Item: What is the nature of the expenditure? I On -Going Is the Expenditure a Carryforward No Is the Expenditure Operating or Capital? I Operatin from the previous year? Decision Package Justification: Whv is this Expendkure necessary - How will it heh3 achieve Department coals? The Edmonds Sister City Commission is tasked by the Edmonds City Council with promoting international communication and understanding through exchanges of people, ideas and culture. This includes: hosting student and adult delegations; interviewing and putting forward an Assistant English Teacher candidate to the city ofHekinan, Japan; promoting the Commission's mission through the production of education and cultural celebrations and events, promotional products, memberships in related sister city groups, and fundraising. The requested fiords will help ensure that the Commission can support its mission and continue their long-standing sister city relationship with Hekinan, Japan. Decision Package Costs: Baseline Budget 2015 2016 2017 2018 2019 Salaries (11) 0 0 0 0 0 0 Overtime (12) 0 0 0 0 0 0 Benefits (23) 0 0 0 0 0 0 Uniforms (24) 0 0 0 0 0 0 Supplies (31) 0 1,000 1,000 1,000 1,000 1,000 Small Equipment (35) 0 0 0 0 0 0 Professional Services (41) 0 0 0 0 0 0 Communications (42) 0 0 0 0 0 0 Travel (43) 0 1,000 1,000 1,000 1,000 1,000 Advertising (44) 0 0 0 0 0 0 Rental/Lease (45) 0 0 0 0 0 0 Repair/Maintenance (48) 0 0 0 0 0 0 Miscellaneous (49) 0 3,000 3,000 1 3,000 1 3,000 3,000 Capital/Equipment (64) 0 0 0 0 0 0 Other: 0 0 0 0 0 0 Sub -Total $0 $5,000 $5,000 $5,000 $5,000 $5,000 LTopd_0q-(;Di"g Expenses I S5,000 I s5,000 I s5,000 1 S5,000 55,000 Revenue and Fndin Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease flncrease) 0 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 5,000 5,000 5,000 5,000 5,000 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 1 0 0 0 1 0 0 Total Revenue and EndingCash $5.000 $5,000 $5,000 $5,000 $5,000 22 EXHIBIT "F": Budget Amendments (October 2015) Budget Amendment for. Third Quarter Item Description: The Risk Management Fund was created and funded to pay for claims not covered through WCIA. In 2015, two claims were paid that were not covered by WCIA; (1) claim for a public records settlement for $53,218 and, (2) claim for a utility tax reimbursement settlement, $18,311. Both payments were placed on the consent agenda for Council approval of claims checks. Department: Risk Management Fund Name: RISK MANAGMENT RESERVE Division: Risk Management Title: Claims Settlement Preparer: Scott James Department Account Number: 011.000.39.518.60.49.00 Strategic Plan Task Action Item: I N/A Budget Amendment Type? Previously Discussed By Council If previously discussed, date(s) of discussion: 7/28/15 and 10/13/15 What is the nature of the expenditure? I One -Tinge Is the Expenditure Operating or Capital? I Operating Fill In Item Des cri ionisI Baseline Budget 2015 2016 2017 2018 2019 Miscellaneous 0 71,529 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $71,529 $0 $0 $0 $0 Total &penses 1 $71,529 1 $0 I $0 I $0 $0 Revenue and Ending Cash Comments 2015 2016 2017 2018 2019 Ending Cash: Decrease (Increase) 71,529 0 0 0 0 Ending Cash: Carryforward 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $71,529 $0 $0 $0 $0 23 Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Kathleen Landis being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH673049 ORDINANCE 4009, 4010 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 12/10/2015 and ending on 12/10/2015 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $44.72. Subscribed and sworn before me on this -162 day of Notary Public in and for the State of Washington. City of Edmonds - LEGAL ADS 114101416 SCOTTPASSEY RECEIVED DEC 14 2015 EDMONDS CITY CLERK AUBREY KNAPP Notary Public State of Washington My Commission Expires July 30, 2018 N Df die City d Edmonds, W&9NnppIOn On the 2nd day of Nwambcr, 20t5, Ih0 City 4ouncil of lho CEty Of Edmonds, p@ssed the follOwing Ordinances. Summaries o1 the content of Bald ordtrtenc08 conaiatinp tlf titles are provided as follows: A AN ORDINANCE ❑F E C CM OF EDMONDS, WASHINGTON, ADOPTING FINOiNGS AND CONCLUSIONS AND APPROVING A CHANGE IN ZONING FOR A PORTION OF THREE EXISTING SINGLE-FAMILY LOTS OF RECORD ADDRESSED 16404 AND 16414 75TH PL. W AND 16420 76TH AVE. W FROM 81NGLE FAMILY RS-20 TO 81NGLE FAMILY RS•121 AUTHORIZING AMENDMENT OF THE GITY'S OFFICIAL ZONING MAP; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. QaDA AN ORDINANCE OF%AWOF EDMONDS. WASHINGTCN. AMEN01NO ORDINANCE NO.4002 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE The full text of these Ordinances will be mailed upon request. DATED 1Fee 3rd day of November, 2016. CITY CLERK, SCOTf PASSEY Whed: December 10, 2015. EDH67304T-