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Ordinance 4086
ORDINANCE NO.4086 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4075 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2017 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4075 adopting the final budget for the fiscal year 2017 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, E, and F adopted herein by reference. 1 Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: AP VED:. 0 A OR, DAVE EARLING v CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY, CITY ATTORNEY FILED WITH THE CITY CLERK: November 3, 2017 PASSED BY THE CITY COUNCIL: November 6, 2017 PUBLISHED: November 12, 2017 EFFECTIVE DATE: November 17, 2017 ORDINANCE NO.: 4086 SUMMARY OF ORDINANCE NO.4086 of the City of Edmonds, Washington On the 6th day of November, 2017, the City Council of the City of Edmonds, passed Ordinance No. 4086. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4075 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 7th day of November, 2017. C LER , SCOTT P SSEY 3 EXHIBIT "A": Budget Amendment Summary (October 2017) FUND NO. FUND DESCRIPTION 2017 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2017 ENDING FUND BALANCE 001 GENERAL FUND 9,841,720 37,821,980 40,383,385 7,280,315 009 LEOFF-MEDICAL INS. RESERVE 540,250 278,630 293,460 525,420 011 RISK MANAGEMENT RESERVE FUND 963,030 6,800 100,000 869,830 012 CONTINGENCY RESERVE FUND 5,367,840 44,650 - 5,412,490 014 HISTORIC PRESERVATION GIFT FUND 7,650 5,030 5,400 7,280 016 BUILDING MAINTENANCE 98,440 452,000 545,500 4,940 104 DRUG ENFORCEMENT FUND 34,630 130,000 76,030 88,600 111 STREET FUND 790,430 1,851,750 2,002,810 639,370 112 COMBINED STREET CONST/I MP ROVE 91,960 6,793,277 6,672,677 212,560 117 MUNICIPAL ARTS ACQUIS. FUND 493,080 140,200 181,880 451,400 118 MEMORIAL STREETTREE 18,100 110 18,210 120 HOTEL/MOTEL TAX REVENUE FUND 94,470 91,200 104,100 81,570 121 EMPLOYEE PARKING PERMIT FUND 63,700 24,600 26,880 61,420 122 YOUTH SCHOLARSHIP FUND 14,930 1,800 2,000 14,730 123 TOURISM PROMOTIONAL FUND/ARTS 84,370 30,450 61,700 53,120 125 PARK ACO/IMPROVEMENT 2,259,950 1,311,900 3,106,566 465,284 126 SPECIAL CAPITAL FUND 1,977,480 1,314,400 2,650,058 641,822 127 GIFTS CATALOG FUND 263,550 50,390 51,220 262,720 129 SPECIAL PROJECTS FUND 38,780 280 - 39,060 130 CEMETERY MAINTENANCE/IMPROV 142,340 177,820 234,520 85,640 132 PARKS CONSTRUCTION 1,185,150 2,616,940 2,719,363 1,082,727 136 PARKSTRUSTFUND 153,790 1,070 - 154,860 137 CEMETERY MAINTENANCE TRUSTFD 901,170 22,880 924,050 138 SISTER CITY COMMISSION 6,410 10,010 10,500 5,920 211 LID FUND CONTROL 20,260 14,400 16,450 18,210 231 2012 LTGO DEBTSERVICE FUND - 695,830 695,830 - 421 WATER 17,869,640 8,469,570 13,173,652 13,165,558 422 STORM 10,246,580 4,789,173 8,296,711 6,739,042 423 SEWER/TREATMENT PLANT 42,695,400 12,179,879 16,916,688 37,958,591 424 BOND RESERVE FUND 843,960 1,988,720 1,989,720 842,960 511 EQUIPMENT RENTAL FUND 8,311,630 1,628,910 1,958,000 7,982,540 512 Technology Rental Fund 946,040 890,430 55,610 617 FIREMEN'S PENSION FUND 224,700 66,000 72,070 218,630 Totals 105,645,3901 83.956.689 103,237,600 86,364,479 EXHIBIT "B": Budget Amendments by Revenue (October 2017) FUND NO. FUND DESCRIPTION ORD. NO. 4054 12/6/2016 ORD. NO. 4063 3/31/2017 ORD. NO. 4075 7/28/2017 ORD. NO. 10/2017 2017 Amended Budget 001 General Fund $ 37,753,480 $ $ 68,500 $ $ 37,821,980 009 Leoff-Medical Ins. Reserve 278,630 - 278,630 011 Risk Management Reserve Fund 6,800 6,800 012 Contingency Reserve Fund 44,650 44,650 014 Historic Preservation Gift Fund 5,030 - 5,030 016 Building Maintenance 452,000 452,000 104 Drug Enforcement Fund 130,000 - 130,000 111 Street Fund 1,784,200 67,550 1,851,750 112 Combined Street Const/Improve 5,933,570 464,362 - 395,345 6,793,277 117 Municipal Arts Acquis. Fund 137,200 3,000 140,200 118 Memorial Street Tree 110 110 120 Hotel/Motel Tax Revenue Fund 91,200 91,200 121 Employee Parking Permit Fund 24,600 24,600 122 Youth Scholarship Fund 1,800 1,800 123 Tourism Promotional Fund/Arts 30,450 30,450 125 ParkAcq/Improvement 1,311,900 1,311,900 126 Special Capital Fund 1,314,400 1,314,400 127 Gifts Catalog Fund 50,390 - 50,390 129 Special Projects Fund 280 280 130 Cemetery Maintenance/Improv 177,820 177,820 132 Parks Construction 2,616,940 - 2,616,940 136 Parks Trust Fund 1,070 - 1,070 137 Cemetery Maintenance Trust I'd 22,880 - 22,880 138 Sister City Commission 10,010 - 10,010 211 Lid Fund Control 14,400 - - 14,400 231 2012 LTGO Debt Service fund 695,830 - - 695,830 421 Water 8,469,570 - - 8,469,570 422 Storm 4,770,970 18,203 - 4,789,173 423 Sewer/Treatment Plant 11,663,700 516,179 - - 12,179,879 424 Bond Reserve Fund 1,988,700 - 20 - 1,988,720 511 Equipment Rental Fund 1,628,910 - 1,628,910 512 Technology Rental Fund 946,040 946,040 617 Firemen'S Pension Fund 66,000 - - 66,000 Totals $ 82,423,530 1 $ 998,744 1 $ 136,070 1 $ 398,345 1 $ 83,956,689 EXHIBIT "C": Budget Amendments by Expenditure (October 2017) FUND NO. FUND DESCRIPTION ORD. NO. 4054 12/6/2016 ORD. NO. 4063 3/31/2017 ORD. NO. 4075 7/28/2017 ORD. NO. 0 10/2017 2017 Amended Budget 001 General Fund $ 39,793,700 $ 275,355 $ 87,030 $ 227,300 $ 40,383,385 009 Leoff-Medical Ins. Reserve 293,460 - - - 293,460 011 Risk Management Reserve Fund 100,000 100,000 012 Contingency Reserve Fund - - 014 Historic Preservation Gift Fund 5,400 5,400 016 Building Maintenance 482,000 63,500 545,500 104 Drug Enforcement Fund 76,030 - 76,030 111 Street Fund 1,922,760 12,500 67,550 2,002,810 112 Combined Street Const/Improve 5,962,970 464,362 - 245,345 6,672,677 117 Municipal Arts Acquis. Fund 181,880 - - 181,880 120 Hotel/Motel Tax Revenue Fund 89,700 9,900 4,500 104,100 121 Employee Parking Permit Fund 26,880 - - - 26,880 122 Youth Scholarship Fund 2,000 2,000 123 Tourism Promotional Fund/Arts 34,700 27,000 61,700 125 ParkAcq/Improvement 2,476,000 486,566 103,000 41,000 3,106,566 126 Special Capital Fund 2,180,310 214,711 16,400 238,637 2,650,058 127 Gifts Catalog Fund 51,220 - - 51,220 130 Cemetery Maintenance/Improv 217,020 17,500 234,520 132 Parks Construction 2,935,000 20,000 (235,637) 2,719,363 138 Sister City Commission 10,500 - 10,500 211 Lid Fund Control 16,450 16,450 231 2012LTGO Debt Service Fund 695,830 695,830 421 Water 12,745,260 512,192 (83,800) - 13,173,652 422 Storm 7,495,330 856,217 (114,640) 59,804 8,296,711 423 Sewer/Treatment Plant 14,995,780 1,719,048 201,860 - 16,916,688 424 Bond Reserve Fund 1,989,720 20 (20) 1,989,720 511 Equipment Renta I Fund 1,873,000 13,000 72,000 1,958,000 512 Technology Renta I Fund 890,430 - 890,430 617 Firemen's Pension Fund 72,070 - 72,070 Totals $97,515,400 $ 4,774,371 1 $ 281,880 1 $ 665,949 1 $ 103,237,600 EXHIBIT "D": Budget Amendment Summary (October 2017) Fund Number change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 - 227,300 (227,300) 112 395,345 245,345 150,000 117 3,000 3,000 125 - 41,000 (41,000) 126 238,637 (238,637) 130 17,500 (17,500) 132 (235,637) 235,637 422 59,804 (59,804) 511 - - 724000 (72,000) Tota[Change 398,345 665,949 (267,604) EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for: Thiel Qua ter• Item Description: The City Council working in conjunction with the Administration to put out a request for proposal for "A Site -Specific, Planning -Level Scientific Study of the Edmonds Marsh". Proposals have been received and the proposal amounts are in excess of the Council Contingency Fund. The Council President in conjunction with the Human Resource Manager did not extend the contract of the Council's Administration Assistant/Legislative Assistant. Funds saved from his salary are reqeusted to be used for professional services. Department: City Council Fund GENERAL Division: Title: Offset Salary to Professional Services Name: Preparer: Diane Buckshnis/Deb Sharp Department Account Number: Budget Amendment Type? l�erVhem [Por Council' .00 AWr If previously discussed, date(s) of discussion: Discussed at Finance Committee9/12/17 What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri ionjs Baseline Budget 2017 2018 2019 2020 2021 Sr Executive Asst Salaries 001. 000. 11.511.60. 11.10 65,770 (10,000) 0 0 0 0 Benefits 001.000.11.511.60.23.00 108,520 (10,000) 0 0 0 0 Professional Services 001.000.11.511.60.41.00 62,160 20,000 0 0 0 0 0 0 0 0 0 0 0 1 0 1 01 01 0 0 0 1 0 1 0 1 01 0 1 0 Sub -Total $236,450 1 $0 I $0 I $0 I $0 1 $0 Total Expenses 1 $236,450 1 $0 I $0 I $0 I$0 Revenue and Fading Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 1 0 0 01 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $0 $0 $0 $0 $0 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for: Third Quarter Item Description: Supplies: There was a delay in purchasing the required printed forms as the prior Court Administrator anticipated the Court being paperless in 2017. Professional Services: There has been an increase in Jury Trials and Motions as well as the MRT-DV class for probationers which increased Court security hours. Professional Services Interpreter: Statutory requirement to provide interpreters for limited English speaking people. Communications: Increased passport processing has caused more mailings to the passport office. Rental/Lease: After the 2017 Budget was submitted to the City, the Court leased a new copy machine. The increase in the Rental/I.ease fees were not reflected in the 2017 Budget. Miscellaneous Jury: There has been an increase in Jury Trials. The Court should be saving over $25,000 in salaries from the 2017 budgeted amount due to a chance in Court Administration. Department: Municipal Court Division: Municipal Court Fund GFNI~RAL Title: Request for Additional Operating Monies Name: Preparer: Sharon Whittaker Department Account Number: 001.000.23.512.50 Budget Amendment Type? I New Item For CouneiI'ro Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I one um Is the Expenditure Operating or Capital? I Operating Fill In Item Des cri ions I Baseline Budget 2017 2018 2019 2020 2021 Supplies 1,500 2,500 0 0 0 0 Professional Services 45,000 16,000 0 0 0 0 Professional Services Interpreter 20,000 1,000 0 0 0 0 Communications 2,000 600 0 0 0 0 Rental Lease 400 5010 0 0 0 0 Misc Jury 1,100 0 0 0 0 Sub -Total $70,000EES21.900 s0 $0 $0 $0 Total lixnscs 1 $91,900 1 Sol $0 I $0 1 $0 Revenue and Ending Cash Comments 2017 1 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 001.000.39.508 21,900 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 01 01 0 0 0 Total Revenue and Ending Cash $21,900 1 $0 1 $0 $0 $0 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for: Third Quarter Item Description: Department of Retirement Systems invoice for James Tarte PERS contributions from 2014 Department: Finance Fund Name: GENERAL Division: Finance Title: DRS Contributions Inwice Preparer: Scott James Department Account Number: 001.000.31.514.20.23.03 Budget Amendment Type? I Newft u For4C' ..... T(kCoRisider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I ©ne-Time, Is the Expenditure Operating or Capital? I Operaal Fill In Item Description[s] Baseline Budget 2017 2018 2019 2020 2021 001.000.31.514.20.23.03 0 12,010 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $12,010 $0 $0 $0 $0 Total Expenses 1 $12,010 1 $0 1 $0 $0 1 $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 001.000.39.508.00.00.00 12,010 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 01 0 0 0 Other 0 0 0 0 1 0 Total Revenue and Ending Cash $12,010 $0 $0 I $0 I$0 10 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for. Third [quarter Item Description: Fire District 1 settled their labor contract covering 2015, 2016 & 2017, and FRI retroactively billed Edmonds for $664,946 for the City's share of the labor costs. With the new labor agreement, the City's costs for Fire and EMS serivices will total $7,906,390 for 2017. Currently, there is $7,713,000 in the City's Budget for FDL We need additional budget of $193,390 to pay FDI for 2017 services. Department: Non -Departmental Division: Non -Departmental Fund GE►1ERAL Title: Fire District 1 Retroactive Invoice Name: Preparer: ScottJames Department Account Number: 001.000.39.522.20.51.00 Budget Amendment Type? N*wftm tar To Consi&,r If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Tinge Is the Expenditure Operating or Capital? I Operatiug Fill In Item Description[s] Baseline Budget 2017 2018 2019 2020 2021 001.000.39.522.20.51.00 7,713,000 193,390 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0 0 0 0 0 0 0 Sub-Total1 $7,713,000 $193,390 $0 $0 $0 $0 Total Expenses 1 $7,906,390 1 $0 I $0 I $0 $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 001.000.39.508.00.00.00 193,390 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 1 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $193,390 $0 $0 $0 $0 11 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for. ThhdQuarter Item Description: This budget amendment will program expenditures and funding in 2017 for the preliminary design and environmental documents for the Edmonds St. Waterfront Connector. The City secured $700,000 from the State Legislature and $140,000 from other agencies to fund the next phase of work. In addition to the $150,000 in the 2017 Budget, a carryforward budget amendment of $33,000 was approved in early 2017 that increased the City's budget from $150,000 to $183,000. The $183,000 will be transferred from the General Fund to the Street Construction Fund (Fund 112) to fund the project. Department: Public Works Pond Name: r STREET CONSTRLUTIO.N Division: Engineering Title: Edmonds Street Waterfront Connector Preparer: Rob English Department Account Number: Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I tine -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Descri ion1s) Baseline Budget 2017 2018 2019 2020 2021 Professional Services 112.000.68.595.33.41.00 0 150,133 0 0 0 0 Interfund Services 112.000.68.595.33.41.67 0 24,867 0 0 0 0 Professional Services 001.000.67.518.21.41.00 183,000 (183,000) 0 0 0 0 Interfund Transfer 001.000,39.597.42.55.12 0 183,000 0 0 0 0 0 0 0 0 0 0 Sub -Total $183,000 $175,000 $0 $0 $0 $0 Total Expenses 1 $358,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 112.000.39.508.30 (150,000) 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 Grants/Contributions 112.000.334.00.000.00 142,000 0 0 0 0 General Fund Subsidy 112.000.39 7.95. 001. 00 183,000 0 0 1 0 0 New Revenue 1 01 0 0 0 0 Other 1 01 0 0 0 0 Total Revenue and Ending Cash 1 $175,000 1 $0 $0 $0 $0 12 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for: Third Quarter Item Description: This budget amendnment will program expenditures and funding in 2017 for the Citywide Pedestrian Crossing Enhancements Project. The City was awarded a $1.49M grant from WSDOT to improve pedestrian and bicycle safety at several locations in Edmonds. Department: Public Works Division: Engineering Fund STREET Title: Citywide Pedestrian Crossing Enhancements Name: CONsmucr[ON Preparer: Rob English Department Account Number: Budget Amendment Type? I New ltann For CnunciI Tu Cr:nsitkr If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2017 2018 2019 2020 2021 Professional Services 112.000.68.595.33.41.00 0 60,000 0 0 0 0 Interfund Services 112.000.68.595.33.41.67 0 10,345 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 0 Sub -Total $0 1 $70,345 1 $0 $0 $0 $0 Total Expenses 1 $70,345 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 112.000.333. 10. 000. 00 70,345 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 01 0 Other 0 0 1 0 1 0 0 Total Revenue and Ending Cash $70,345 $0 I $0 I $0 $0 13 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for. Third Qoartei- Item Description: This is a request for funding for software to manage the Cemetery plots, sales, burials, create an online presence and search funcationality, and utilize the information generated by the WWU s ustainability project. We have alot of up to date data, that needs to be managed sooner rather than later so it isn't outdated This will create an efficient, user friendly database complete with a web interface. $17,500 is the one-time expense for the purchase of software and there will be an ongoing expense of $2,000 for yearly maintenance costs. Department: Parks, Recreation & Cultural Services Fund CFMEfkRY MAINTFNANCFI Di -vision: Administration Title: Cemetery Software Name: IMPROVEMEN'1. Preparer: Ccruz for Carrie Hite Department Account Number: 130.000.64.536.50.31.00 Budget Amendment Type? New bmi Aw . If previously discussed, date(s) of discussion: What is the nature of the expenditure? I On Qftg Is the Expenditure Operating or Capital? I Operating Fill In Item Description[s] Baseline Budget 2017 2018 2019 2020 2021 Software 0 17,500 2,000 2,000 2,000 2,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 01 0 0 0 0 0 1 0 1 0 Sub -Total $0 1 $17,500 $2,000 $2,000 1 $2,000 1 $2,000 Total Eipenses 1 $17,500 1 $2,000 1 $2,000 1 $2,000 1 $2.000 Revenue and Fhdi ng Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 130.000.64.508.40 17,500 2,000 2,000 2,000 2,000 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 1 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fading Cash $17,500 $2,000 $2,000 $2,000 $2,000 14 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for. Third Quarter Item Description: This is a request for additional funding for Veterans Plaza for additional electrical, vault, and engineering services. This was approved at the Council meeting on September 19, 2017. Department: Parks, Recreation & Cultural Services Division: Parks Pond RGET2 Title: Veterans Plaza Name: Preparer: Ccruz for Carrie Hite Department Account Number: 125.000.64.594.75.65.00 Budget Amendment Type? PF-Dviovsl ° Mant4d D.-V O ttnCil: If previously discussed, date(s) of discussion: Sep 19 2017 What is the nature of the expenditure? ❑ric Time Is the Expenditure Operating or Capital? Operating Fill In ItemDescription[sl Baseline Budget 2017 2018 2019 2020 2021 Projects 01 41,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $41,000 $0 $0 $0 $0 Total Expenses 1 $41,000 1 $0-1 $0 I $o I$Q Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 125.000.64.508.30 41,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 01 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $41,000 $0 $0 $0 $0 15 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for. Item Description: Transfer of the 1% for art allocation for the original approved budgeted expenditure for the downtown public restroom project to the Municipal Arts public art Fund 117-200. Department: Public Works Fund Name: PARKS CONSTRUCTION Division: Facilites Maintenance Title: 1% for art transfer for restroom Preparer: Thom Sullivan Department Account Number: Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? one-1-linc Is the Expenditure Operating or Capital? I Capital Fill In Item Descriptions] Baseline Budget 2017 2018 2019 2020 2021 132.000.64.597.73.55.17 0 3,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total 1 $0 $3,000 $0 $0 $0 $0 Total Expenses 1 $3,000 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 132.000.64.508.30.00.00 3,000 0 0 0 0 Ending Cash: Decrease (Increase.) 117.200.64.508.40.00.00 (3,000) 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 117.200.397.73.132.00 3,000 0 01 0 10 Other 0 0 0 0 0 Total Revenue and Ending Cash $3,000 $0 $0 I $0 $0 16 EXHIBIT "E": New Items for Council to Consider (October 2017) Budget Amendment for. Third Quarter Item Description: During 2016, Council approved the construction of the Downtown Public Restroom. $238,637 of the project expense was to be paid by REET fund 126. This budget request will transfer the $238,637 from REET Fund 126 to the Parks Construction Fund 132. Department: Economic Development/Community Services Fund GENERAL Division: Economic Development Title: Downtown Res troom Name: Preparer: Scott James Department Account Number: 126.000.68.595.33.65.90 Budget Amendment Type? New Item For Council To Consider If previously discussed, date(s) of discussion: 2016 Budget development, Apr 19 2016 & Aug 23 2016 What is the nature of the expenditure? Is the Expenditure Operating or Capital? I Operating Fill In Item Descri tion s Baseline Buqget 2017 2018 2019 2020 2021 126.000.68.595.33.65.90 0 238,637 0 0 0 0 132.000.64.594.76.65.91 0 (238,637) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 01 0 0 0 0 0 0 0 Sub -Total $0 $0 $0 $0 $0 $0 Total Expenses I $0 I $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 132.000.64.508.30 (238,637) 0 0 0 0 Ending Cash: Decrease (Increase) 126.000.39.508.30 238,637 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 01 0 0 Total Revenue and Ending Cash $0 $0 $0 1 $0 $0 17 EXHIBIT "F": Previously Discussed by Council (October 2017) Budget Amendment for. ThiM Quarter Item Description: I would like to move $72,000 from the allocated 2016 B-Fund to the 2017 B-Fund to be able to convert (11) vehicles this year to Bi-Fuel propane. In 2016 there was $112,000 unused in the vehicle replacement fund. Part of that amount was left behind because we were not able to convert all (6) of the 2016 Explorers to Bi-fuel propane. We were waiting for a smaller LPG tank to be designed and certified. We also had to wait for the EPA certification for (1) 2017 F-350 Flatbed truck (purchased in 2016). We are now ready to convert these vehicles. Additionally we have (4) 2017 Explorers that can be converted. This year we do not have enough money to convert them out of the allocated 2017 vehicle replacement fund. All (10) of the Explorers replaced Crown Victoria's that were converted in 2012. This would bring us from 20 to 31 converted vehicles running on propane. Department: Public Works Find E7¢LfIPME14T RENTAL Division: Fleet Title: Propane Conversion Name: Preparer: Mike Adams Department Account Number: 511 Budget Amendment Type? .Nesr Item var Coune-ri Ttrconsllkr Ifpreviously discussed, date(s) ofdiscussion: What is the nature of the expenditure? I One -Time Is the Fxpenditure Operating or Capital? I U Fill In Item Descri ion[s) Baseline Budget 2017 2018 2019 2020 2021 511.100.77.594.48.64.00 0 72,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $72.000 $0 $0 $0 $0 Total Expenses 1 $72,000 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 511.100.77.508.00.00.00 72,000 0 0 0 0 Ending Cash: Decrease (_Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Endine Cash $72.000 $0 $0 $0 $0 18 EXHIBIT "F": Previously Discussed by Council (October 2017) Budget Amendment for. Third Quarter Item Description: Transfer needed to cover the replacement of heavily deteriorated and undersized existing stormwater pipe within waterline replacement project limits. Department: Public Works Fiend Name: Division: Engineering Title: 2017 Waterline Replacement Preparer: Michele (Mike) De Lilla Department Account Number: E5JB/c482 Budget Amendment Type? iVew Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Capltbi Fill In Item Description ls) Baseline Bu et 2017 2018 2019 2020 2021 Water ProfServices421.000.74.594.34.41.10 408,703 1,000 0 0 0 0 Water Interfund Services 421.000.74.594.34.41.67 55,384 1,273 0 0 0 0 Water Construction 421.000.74.594.3 4.65. 10 2.018,815 57,531 0 0 0 0 Prof Services Other Funds 421.000.74.594.34.41.90 0 (1,000) 0 0 0 0 Interfund Sery Other Funds 421.000.74,594.34.41.69 0 (1,273) 0 0 0 0 Construction Other Funds 421.000.74.594.34.65.91 0 (57,531) 0 0 0 0 Prof Services From Funds 422.000.72.594.31.41.20 1,000 0 0 0 0 Interfund Sery From Funds 422.000.72.594.31.41.67 1,273 0 0 0 0 Construction From Funds 422.000.72.594.31.65.91 57,531 Sub, -Total 1 $2,482,902 $59,804 $0 $0 $0 $0 Total Expenses 1 $2„542,706 1 $0 I $0 1 $0 $0 Revenue and Ending Cash Comments 2017 2018 2019 2020 2021 Ending Cash: Decrease (Increase) 422.000.72.508 59,804 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $59,804 $0 $0 $0 $0 19