Edmonds School Dist. - Emerg, AccessINTERLOCAL COOPERATION AGREEMENT
Between
Edmonds School District #15
and
City of Edmonds
for
Issuing Keys to Access School Buildings in Emergencies
THIS INTERLOCAL AGREEMENT ("Agreement") is made this / 0 day of
ae c e--,1. 2e — , 2015, by and between the Edmonds School District #15 and the
City of Edmonds, both municipal corporations under the laws of the State of Washington,
hereinafter referred to as '`District" and "City" respectively.
WHEREAS, the Interlocal Cooperation Act, as amended and codified in Chapter
39.34RCW provides for interlocal cooperation between government agencies, and;
WHEREAS, The City is requesting, and the District agrees to, the issuance of keys that
would provide Command Officers and Patrol Sergeants of the City access to District
schools in the event of an emergency.
NOW THEREFORE, the parties agree as follows:
1. GENERAL CONDITIONS
1.1 Command Officers and Patrol Sergeants will acknowledge assignment and
receipt of the Key(s) by completing the District Key Issuance Form (Attachment A).
1.2 Command Officers and Patrol Sergeants shall have responsibility for the Key(s),
shall have it on his/her person at all times, or secured in a locked single -access
location/compartment.
1.3 Command Officers and Patrol Sergeants shall not duplicate the District -issued
Key(s).
1.4 Command Officers and Patrol Sergeants shall not lend or otherwise permit the
Key(s) to be used by any other person unless exigent circumstances exist.
1.5 Key(s) shall be used by Command Officers and Patrol Sergeants or his/her
designee to access school buildings in the event of a real emergency or
lockdown. Access to the school buildings during non -emergencies shall be requested
through the District Facility Use Coordinator. Drills, simulations or walk-throughs shall
only be conducted with District written approval.
1.6 Command Officers and Patrol Sergeants shall immediately notify the District
Safety Officer in the event the Key(s) is/are lost.
1.7 There shall be an annual inventory of Key(s) in June of each year. Command
Officers and Patrol Sergeant, or their representatives, shall present their assigned Key(s)
to the District Safety Officer, and the Safety Officer shall confirm the Command Officer
and Patrol Sergeants are still assigned and in possession of the Key(s) issued.
1.8 Command Officers and Patrol Sergeants, if reassigned, shall contact the Safety
Officer immediately to reissue the Key(s) to their replacement(s).
1.9 Key(s) are property of the District. Command Officers and Patrol Sergeants shall
immediately return the Key(s) upon request by the District.
1.10 Command officers and Patrol Sergeants, or their representatives, shall hand -
deliver Key(s) being returned and will not send Key(s) through the U.S. mail or inter -
District mail.
1.11 The City acknowledges that it may be liable for any damages that are incurred as
a result of misuse of the Key(s) that have been issued to the Command Officers or Patrol
Sergeants, which may include the cost of re -keying all affected locks within the school,
or any cost arising from losses, damages or destruction resulting from the misuse of
Key(s) lost or misplaced while in the City employee's possession.
2. TERM. This Agreement shall commence upon execution by the parties and shall
expire on August 31, 2020, unless earlier terminated as provided herein.
3. WITHDRAWAL. Withdrawal of this Agreement by the either party may be
accomplished by providing thirty (30) days advance written notice.
4. AMENDMENTS. This Agreement may be amended only upon written
agreement of the parties, executed in the same manner as provided by law for the
execution of this Agreement. This Agreement shall constitute the full and
complete agreement between the parties.
5. DISPUTE. In the event of a dispute between the District and the City arising
under this Agreement, the Superintendent of the District and the Mayor of the
City shall meet to attempt to resolve the dispute within thirty (30) days notice
from either party of the existence of a dispute. In the event the Superintendent
and the Mayor are unable to resolve the dispute within sixty (60) days notice from
either party of the existence of a dispute, the parties shall submit the dispute to a
mutually agreed upon private arbitrator for a binding resolution. In the event the
parties cannot agree on an arbitrator, one will be appointed by the Presiding Judge
of the Snohomish County Superior Court, with costs of arbitration borne equally.
The prevailing party shall be entitled to recover reasonable attorneys' fees and
costs related to said arbitration.
6. INDEMNIFICATION. The City, its employees, contractors or subcontractors,
shall indemnify, hold harmless and defend (including reasonable attorney's fee)
the District, its officers and employees (hereinafter "Indemnified Party"), from
and against all claims of and liability to third parties (other than liability solely
and entirely the fault of the Indemnified Party) for personal or property damage
arising from or in connection with the acts, errors, or omissions of City or its
officers, employees or subcontractors, in performing the work required by this
Agreement. The District and the City will adequately provide through insurance
or participation in insurance pooling for loss reserves to provide for their
respective liability that could arise in connection with this Agreement. Evidence
of coverage will promptly be provided upon request by either party.
7. RELATIONSHIP OF PARTIES. The City and the District are independent
contracting parties. City employees, contractors or subcontractors shall not be
considered agents or employees of the District for any purpose. City shall be
solely and entirely responsible for its employees, contractors or subcontractors
during the performance of services under this Agreement. Likewise, the District
shall be solely responsible for its employees during the performance of its
services under this Agreement.
8. GOVERNING LAW AND STIPULATION OF VENUE. This Agreement shall
be governed by the laws of the State of Washington and the parties stipulate that
any lawsuit regarding this Agreement must be brought in Snohomish County,
Washington.
9. CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND
INELIGIBILITY. If federal funds are the basis for this Agreement, the Lessee
certifies that neither it nor its principals are presently debarred, declared ineligible
or voluntarily excluded from participation in transactions by any federal
department or agency.
EXECUTED this Xt't�day of
Edmonds School District #15
�e-cfje-r , 2015
Executive Director, Business and Operations
City of Edmonds
Md(Ie) A., ba-Ye, E-, , f r'Ne
Key Issuance Agreement Form
Attachment A
Edmonds School District #15
By signing this agreement form, I and the organization I represent agree to the
following:
1. I will have responsibility for the Key(s) issued to me, shall have the Key(s)
in my possession at all times, or secured in a locked compartment in a
police vehicle.
2. 1 will not duplicate the District -issued Key(s).
3. 1 will not lend or otherwise permit Key(s) to be used by any other person.
4. 1 will only use Key(s) to access school buildings in the event of real
emergency or lockdown. Access to the school buildings during non -
emergencies shall be requested through the District school staff. Drills,
simulations or walk-throughs shall only be conducted with District written
approval.
5. 1 will immediately notify the District Safety Officer in the event Key(s) is/are
lost.
6. There shall be an annual inventory of Key(s) in June of each year. I will
present to the District Safety Officer, and Safety Officer shall confirm my
possession of Key(s) issued.
7. 1 will return the Key(s) to the Safety Officer at least ninety-six (96) hours
prior to my permanent reassignment or termination of City employment. if
reassigned, I will contact the Safety Officer immediately to reissue the
Key(s) to my replacement.
8. Key(s) are property of the District. I will immediately return the Key(s)
upon request by the District.
9. 1 will hand -deliver Key(s) being returned and will not send Key(s) through
the U.S. mail or inter -District mail.
10.1 and the City acknowledge that we may be liable for any damages that
are incurred as a result of misuse of the Key(s) that have been issued to
me. Liability may include the cost of re -keying all affected locks within the
school, or any cost arising from losses, damages or destruction resulting
from the misuse of Key(s) lost or misplaced while in my possession or
City's possession.
Key number: GGM-178, ZGGM-178, GMKD-54, M1
For access to: All E monds Schools Properties
Received by (Signature):, -f (Print name) -
Date name): (�
Date received: o -1 J , - 20 t5
Organization represented:i�t�,v7
Phone number:
Key return date:
Received by:
Key Issuance Agreement Form
Attachment A
Edmonds School District #15
By signing this agreement form, I and the organization I represent agree to the
following:
1. I will have responsibility for the Key(s) issued to me, shall have the Key(s)
in my possession at all times, or secured in a locked compartment in a
police vehicle.
2. 1 will not duplicate the District -issued Key(s).
3. 1 will not lend or otherwise permit Key(s) to be used by any other person.
4. 1 will only use Key(s) to access school buildings in the event of real
emergency or lockdown. Access to the school buildings during non -
emergencies shall be requested through the District school staff. Drills,
simulations or walk-throughs shall only be conducted with District written
approval.
5. 1 will immediately notify the District Safety Officer in the event Key(s) is/are
lost.
6. There shall be an annual inventory of Key(s) in June of each year. I will
present to the District Safety Officer, and Safety Officer shall confirm my
possession of Key(s) issued.
7. 1 will return the Key(s) to the Safety Officer at least ninety-six (96) hours
prior to my permanent reassignment or termination of City employment. if
reassigned, I will contact the Safety Officer immediately to reissue the
Key(s) to my replacement.
8. Key(s) are property of the District. I will immediately return the Key(s)
upon request by the District.
9. 1 will hand -deliver Key(s) being returned and will not send Key(s) through
the U.S. mail or inter -District mail.
10.1 and the City acknowledge that we may be liable for any damages that
are incurred as a result of misuse of the Key(s) that have been issued to
me. Liability may include the cost of re -keying all affected locks within the
school, or any cost arising from losses, damages or destruction resulting
from the misuse of Key(s) lost or misplaced while in my possession or
City's possession.
Key number:
For access to:
Received by (Signature):
(Print name):
Date received:
Organization represented:
Phone number:
Key return date,
Received by:
GGM-179, ZGGM-179, GMKD-55, Ml
AL1 Edmonds Schools/Properties
to—
CLIZ_ -qp unz- n
RESOLUTION NO. 15-44
OF EDMONDS SCHOOL DISTRICT NO. 15
SNOHOMISH COUNTY, WASHINGTON
AUTHORIZE INTERLOCAL COOPERATION AGREEMENT
WITH CITY OF EDMONDS
FOR ISSUING KEYS TO ACCESS SCHOOL BUILDINGS IN EMERGENCIES
WHEREAS, RCW 39.34, the Interlocal Cooperation Act, provides for interlocal cooperation between governmental
agencies, and;
WHEREAS, the City of Edmonds is requesting, and the District agrees to, the issuance of keys that would provide
Command Officers and Patrol Sergeants of the City of Edmonds access to District schools in the event of an emergency.
NOW THEREFORE, BE IT RESOLVED by the Board of Directors of the Edmonds School District #15, Snohomish
County, as follows:
1. That an interlocal cooperation agreement be formed between the Edmonds School District #15 and the City of
Edmonds.
2. That the Superintendent or designee of Edmonds School District #15, Snohomish County, Washington, is hereby
designated as representative to the interlocal cooperation agreement, and the Superintendent or designee is further
authorized to execute and implement the requisite agreement or agreements to accomplish this purpose.
ADOPTED by the Board of Directors of Edmonds School District # 15, Snohomish County, Washington, at a regular
eeting thereof this 15" day of September, 2015.
EDMONDS SCHOOL DISTRICT
SNOHOMISH COUNTY, WASHINGTON
Tana White, President
Kory eMun, Vice President
Apr' ow , Legislative Representative
ax-20 2?p
Ann McMurray, Board Member
ATTEST: Zoo Z�1-0440� —
G arf & ob1e, oar ember
Nick j. Bros D
,ecretary to the Board of Directors
- 6 �S
coil/ - -a28