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HomeMy WebLinkAboutPPW040919Minutes PARKS & PUBLIC WORKS COMMITTEE MEETING April 9, 2019 Elected Officials Present Staff Present Councilmember Kristiana Johnson (Chair) Phil Williams, Public Works Director Councilmember Dave Teitzel Rob English, City Engineer Jeannie Dines, Recorder The meeting was called to order at 7:00 p.m. in the Council Chambers. 1. Authorization to Purchase - 2019 Cues Sewer Video Inspection Truck Mr. Williams explained the 2019 budget included $1.408M for acquisition of new vehicles. This truck was budgeted at $425,000, a scheduled replacement of the 2009 of the sewer truck purchased via the Houston Galveston Area Council purchasing cooperative. The cost after a $50,000 trade-in is $412,000 plus the cost of City logos, radios, etc. He responded to questions regarding the list price of vehicle before trade-in, approximate service life of the truck, new radio technology, and fuel source (diesel). Action: Action item for full Council due to amount 2. Authorization for Mayor to Sign Interlocal Agreement with Community Transit for Commute Trip Reduction 2019-2023 Mr. English explained this will extend the existing CTR interlocal agreement that expires at the end of 2019 until 2023. Edmonds and seven other cities participate in the CRT program. Three agencies/businesses in Edmonds with 100+ employees (City of Edmonds, Swedish Edmonds Hospital and Edmonds Family Medicine) meet the CRT requirement. The State provides $1750 for each business which the City provides to Community Transit to manage the CTR program. He responded to a question regarding City staff time for the CTR program (4-6 hours/month.) Action: Schedule on Consent Agenda 3. Report on Construction Bids for the 2019 Overlay Program Mr. English explained this project went out to bid in March; the City received four bids. The low bid, $1,307,369, was submitted by Lakeside Industries. The engineer’s estimate was $1,259,198. He recommended awarding the bid to Lakeside Industries. This year’s program will pave 6.8 lane miles of city street. Funding for the project is provided by REET 126 and 125 ($450,000 each), General Fund ($500,000) Street Capital Fund ($100,000) and Water Utility Fund ($300,000) for street impacted by watermain replacement for a total of $1.8M. Staff recommends a 15% construction management and 10% management reserve. The project was bid with two-thirds of the material hot mix asphalt with Kevlar fibers which is expected to extend the life by 50%. Discussion followed regarding lane miles paved in 2018 (approx. 7 miles), slurry/chip seal (none this year), amount of other bids, paving done in previous years via contract with Snohomish County and economies of scale doing paving with Snohomish County. Councilmember Johnson inquired about a street off Bowdoin Way where a stormwater project was done but was not included in this year’s or last year’s overlays. Staff will research. 04/09/19 PPW Committee Minutes, Page 2 Action: Schedule on Consent Agenda 4. Report on Construction Bids for 174th St/71st Ave Storm Improvements Project Mr. English reported 14 construction bids were received for this project. The low bid was rejected due to missing documentation. The second low bid, $173,656, was submitted by Redtail. The engineer’s estimate was $181,000. The proposed construction budget is $225,856 with a 15% construction management and 15% management reserve. The project will be funded by the Stormwater Utility Fund 422. Staff responded to a question regarding plans for a surface mounted drain pipe on the slope. Action: Schedule on Consent Agenda 5. Street Dedication for 216th St. SW adjacent to Edmonds Woodway High School Mr. English explained one of the requirements of the Edmonds-Woodway High School field improvements was a street dedication to increase the width of 216th Street SW to 60 feet of right-of-way as required by the City Street Map. There will be no changes to the sidewalk or street. Action: Schedule on Consent Agenda 6. Frances Anderson Roofing Bid Refusal Mr. Williams explained the City received a grant two years ago through the State capital budget process of $391,400. Department of Commerce management expenses and design left approximately $350,000 for roof construction costs. The project was put out to bid in January 2019 and two bids were submitted for $500,000 and $566,000. The engineer’s estimate was $400,000. Staff research found redoing the historic parapets was outside the roofers’ expertise. That aspect of the project was removed from the project and it was put out to bid again. One bid in the amount of $425,000 was received. With only one bid that was above the engineer’s estimate, he was not comfortable accepting the bid. Staff’s intent is to provide more flexibility in the specifications and rebid; the original bid specified a roofing system, Siplaste, which was recommended by the architect who designed the roof and the parapets. He requested Council reject the bids. Discussion followed regarding the limited number of companies certified to apply Siplaste, current roofing material, whether leaks were causing structural damage, and the time required to redo specs and rebid. Action: Schedule on Consent Agenda The meeting was adjourned at 7:30 p.m.