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2019-03-12 City Council Packet (2)
1. 2. 3. 4. a 6 7 8. o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 MARCH 12, 2019, 7:00 PM CALL TO ORDER/FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of March 5, 2019 2. Approval of claim, payroll and benefit direct deposit, checks and wire payments. ADJOURN TO COUNCIL COMMITTEE MEETINGS THE CITY COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF ONLY. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER) 1. Arts Festival and Market Event Contracts (10 min) 2. ILA Verdant Health Commission (10 min) 3. E. Works/Barker Landscape Amendment #2 (10 min) 4. Presentation of Supplemental Agreement with Murraysmith for Five Corners Reservoir Project (10 min) 5. Report on Bids for the 89th PI W Retaining Wall (10 min) 6. Report on Bids for the 238th St. SW Island Improvements & Pedestrian Curb Ramp Barrier Removals Project (10 min) 7. Report on Bids for the Dayton Street Utility Replacement Project (10 min) FINANCE COMMITTEE (JURY MEETING ROOM) 1. November, December, and January Monthly/Quarterly Financial Reports (15 min) 2. Fund Balance / Reserve Policy Discussion (30 min) 3. New Budget In Brief (5 min) 4. Parks Impact Fee Annual Financial Report (5 min) 5. Waterfront Center financial update (45 min) PUBLIC SAFETY, PERSONNEL AND PLANNING COMMITTEE (POLICE TRAINING ROOM) 1. Urban Forester Job Description approval (10 min) Edmonds City Council Agenda March 12, 2019 Page 1 4.1 City Council Agenda Item Meeting Date: 03/12/2019 Approval of Council Meeting Minutes of March 5, 2019 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 03-05-2019 Draft Council Meeting Minutes Packet Pg. 2 4.1.a EDMONDS CITY COUNCIL DRAFT MINUTES March 5, 2019 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Michael Nelson, Councilmember Thomas Mesaros, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ELECTED OFFICIALS ABSENT Kristiana Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Jim Lawless, Assistant Police Chief Mike Richardson, Police Sergeant Shane Hope, Development Services Director Kernen Lien, Environmental Program Mgr. Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmember Johnson. 3. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Teitzel requested Item 4.5 be removed from the Consent Agenda. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF FEBRUARY 26, 2019 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 3. CLAIM FOR DAMAGES 4. APPROVAL TO PAY FINAL INVOICE OF $1,862.25 TO KONE CONSULTING Edmonds City Council Draft Minutes March 5, 2019 Page 1 Packet Pg. 3 4.1.a 5. ITEMS REMOVED FROM CONSENT ORDINANCE BANNING SINGLE -USE PLASTIC UTENSILS (Originally Item 4.5) Councilmember Teitzel said he was remiss last week in not thanking Council Executive Assistant Maureen Judge for her assistance. He referred to the addition of waiver language in Section 5.95.020.D, observing it captures the legislative intent. He referred to the second sentence, "Such waivers or relief shall be granted only for circumstances where commonly used composting technology cannot produce a suitable compostable utensil" noting it was the Council's intent for the applicant to bear the burden of proof and he wanted to ensure that was clear in the language. City Attorney Jeff Taraday said that is how he understood the language; that same language in contained in Chapter 6.90, the single use plastic container ban. For both, it was his understanding of the language as written that the applicant bears the burden of proving that they are entitled to a waiver. Councilmember Teitzel was satisfied with that explanation. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCK, TO APPROVE ORDINANCE NO. 4145, AN ORDINANCE OF THE CITY OF EDMONDS WASHINGTON, ADOPTING AN IMMEDIATE BAN ON THE USE OF NON-COMPOSTABLE SINGLE -USE PLASTIC UTENSIL BY CITY STAFF AT CITY EVENTS AND ADOPTING A CITY- WIDE BAN ON USE OF NON-COMPOSTABLE SINGLE USE PLASTIC UTENSILS BY FOOD SERVICE BUSINESSES EFFECTIVE JANUARY 1, 2020. MOTION CARRIED UNANIMOUSLY. 6. PRESENTATIONS 1. SOUND TRANSIT PERMIT PARKING PROGRAM Development Services Director Shane Hope introduced Kevin Shively, Sound Transit. Mr. Shively advised the new Reserved Permit Parking Option is scheduled to take effect in April at the Edmonds Sounder station. Sales of single driver parking permits began on Friday, March 1 and issuance of HOV/carpool parking permits has also begun. He reviewed: • Parking Challenge o High Parking Demand Across System: ■ 21 ST facilities > 95% occupancy (May `18) ■ Many fill before 7:00 AM o Edmonds (Oct. 2018): ■ Station Lot: 156 spaces (95% occupied) ■ Leased Lot: 103 spaces (95% occupied) • Permit Parking Options o Monthly HOV/Carpool Permits ■ Available at 25 ST and KC Metro facilities ■ Spaces reserved M-F during AM Rush Hours (midday: open to public first-come/first- serve) ■ Eligibility: 2+ regular transit riders (ORCA verified) o Single Occupant Vehicle (SOV) Parking Permits ■ Authorized at select high -demand facilities (90%+) in 2018 ■ Maintain "First -come, First -served" parking option at all stations (Max. 50% permitted) ■ Applies only to the station parking lot owned and operated by Sound Transit ■ Manage in a manner that is flexible and adaptable to public's demand/interest in permits ■ Adjust size of permit area up to 50% maximum over time to ensure parking is well used o Market -based pricing and performance -based management ■ $90/month and $30/month for those eligible for low income or reduced transit fare Rationale: Why offer a paid SOV Permit? o New reserved parking service Edmonds City Council Draft Minutes March 5, 2019 Page 2 Packet Pg. 4 4.1.a o Provide certainty and reduce stress by ensuring reliable access throughout AM peak o Expand equity and access: Allow people with different schedules to access transit parking o Ensure parking is used by transit riders (ORCA verification) o Efficient Parking: Maximize transit ridership per parking stall o Efficient Transit: Spread transit demand throughout morning rush hour Permit Parking: Public Outreach o Rider priorities for program design (in order) 1. "Making sure there's always an open space — design programs to manage demand" (score: 4.3) 2. "Encouraging biking, walking, and carpooling... re- invest revenue in bicycle and pedestrian programs.." (score: 3.0) 3. "Making sure users pay a fair share ... pass along the cost of providing and operating parking to the people who are using it regularly..." (score 3.0) Board Guidance for Permit Parking o Performance Based Management 1. Goals ■ Maximize the number of daily transit riders per parking stall ■ Prioritize availability of parking for riders seeking to access transit throughout AM peak 2. Performance Targets ■ Utilization of permitted parking at <97% (effective capacity) ■ Wait list for HOV or SOV permits <15% of total number of permits issued ■ To date, 28 applications have been received in Edmonds (maximum of 78 permitted spaces in Edmonds) Permit Eligible Locations ST Parking Facilities Spaces May 2018 Weekday Utilization Issaquah Transit Center 819 100% Mercer Island TC 447 98% Tukwila International Boulevard Station 600 100% Tukwila Sounder Station 390 95% Angle Lake Station 1160 99% Federal Way TC 1190 97% Sumner Station 302 92% Puyallup Station 364 95% Lakewood Station 601 96% Auburn Station 633 100% Mukilteo Station 63 105% Edmonds Station 259 94% Northgate P&R* 450 1 n/a *Opens in Oct. 2018. Eligible for Proposed SOV Permit Program as a new facility serving Link light rail Edmonds Permit Parking o Permit parking begins in Edmonds in April 2019 o Permit sales/issuance began March 1 o Prioritize HOV/carpool parking permits o Discounted rate for ORCA Lift qualified households o Permit enforcement hours (4:00-8:00 AM) o Permit up to 78 parking spaces (depending on demand) ■ Diagram of permit parking in Phases 1 and 2 Edmonds City Council Draft Minutes March 5, 2019 Page 3 Packet Pg. 5 • Equity considerations o On average, existing park and ride users have higher incomes than other ST riders o Permits provide new access for people who can't catch the first trains o Discounted permit fees for ORCA-LIFT-eligible riders limit cost -burden o No disparate or disproportionate impacts per Title VI analysis Councilmember Buckshnis commented this didn't go over well with her husband who sometimes takes the train and sometimes takes the bus. She appreciated that only 50% of the spaces would be permit parking initially and asked why 50% of the leased lot spaces would not be permit parking. Mr. Shively answered the choice was made to concentrate on facilities that Sound Transit owns and operates; permit parking in the leased lot could be considered in the future. He clarified riders are eligible to have a permit and park at the station regardless of whether they take a Sounder train or a Community Transit bus. Councilmember Buckshnis asked about charging for parking at Park & Ride lots. Mr. Shively said there is already a charge for parking at the Northgate Park & Ride. Councilmember Teitzel anticipated enforcement will be challenge and asked if there would be a lot attendant to check for permits. Mr. Shively said Republic Parking NW, who manages a number of public and private parking lots throughout the region, is under contract to administer and enforce the permit parking program. They will be in the Mukilteo and Edmonds lots on a regular basis and if not daily, four out of five days a week for'/2 to 1 hour during the permit enforcement window. Councilmember Teitzel inquired about the hierarchy of enforcement, whether a warning would be given for the first violation, a ticket for the second and towing on the third. Mr. Shively said the agency does not have authority to issue citations or levy fees associated with a parking violation. The agency will issue two warnings (notices) with no financial impact and upon the third violation, the vehicle is subject to tow. Councilmember Teitzel asked if the warning would include information about the availability of adjunct parking at the Methodist church. Mr. Shively said that was a good idea and that could probably be arranged. They intend to market the availability of that parking and have been talking about it with riders at the station platform. Council President Fraley-Monillas recalled there have been skirmishes and lessons learned in that lot with people parking and being towed. She assumed the Methodist church would remain free parking. Mr. Shively said that is the intent. Council President Fraley-Monillas asked if there would be a cost to take a bus from the church to the Sounder station. Mr. Shively said they would pay the standard Community Transit fare. Council President Fraley-Monillas asked how much that was, commenting the $90 permit versus the cost to take the bus may be similar. Mr. Shively was not certain of the fare, commenting it was hoped that would be a convenient option for some people traveling in that corridor. They are also working with Community Transit and talking with riders about a vanpool that could be stationed at the church lot so people who park there can share a ride into the station. Council President Fraley-Monillas assumed with a low income fare, it would cost those riders less to take a bus to the Sounder station. Mr. Shively explained Sound Transit has offered a discounted fare for people who quality for ORCA-LIFT, those with a household income up to 200% of the federal poverty level. Community Transit has not offered a discounted fare but it was his understanding Community Transit and Everett Transit will become part of the program this summer and offer a reduced fare. In response to Council President Fraley-Monillas' question, Councilmember Mesaros explained it was his experience using the ORCA card with Sound Transit and King County Metro, riders do not pay for the bus transfer, they pay only one fee. For example, if someone uses their ORCA card to take a Community Transit bus from the Methodist church to the Sounder station, they pay one fare and there is no additional fee when they reach the train. If the rider does not have an ORCA card, they would pay an additional fare. Edmonds City Council Draft Minutes March 5, 2019 Page 4 Packet Pg. 6 4.1.a Councilmember Nelson asked what the $90/month pays for. Mr. Shively answered parking fee revenue is assigned to the Sound Transit general fund. The 2017-2041 financial plan, authorized around the time of ST3, assumes up to $50M in parking revenue over the life of that plan. Revenue up to $50M system wide through 2041 goes to the general fund to cover the cost of administering and operating parking facilities, operating public transit services, and some of the capital program. The financial plan and ST3 direct that revenue above $50M go to the system access fund which is dedicated to improving access to stations including bicycle and pedestrian, local transit connections, new passenger pickup and drop off zones, and other ways to help people arrive at the station and are dedicated to expenditures within the subarea. Councilmember Nelson concluded if revenue did not exceed $50M, the revenue would not be used for those improvements. Mr. Shively agreed, unless the board of directors makes a different decision in the future in their next financial plan. Councilmember Nelson asked if permit parking had already been rolled out in some areas. Mr. Shively said it is being phased in at a variety of the eligible stations. The carpool parking permit has been rolled out at nine stations and the solo driver permit has been rolled out at the Northgate station; Edmonds and Mukilteo are the next two and they intend to implement it at the rest of the eligible station this year. Councilmember Nelson inquired about the impact on communities and neighborhoods of stations where it has been implemented. He was concerned with the impact on neighborhood when people who do not want to pay $90/month and instead park on the street or in neighborhoods. Mr. Shively said in Northgate there have not been any issues. That parking garage was built as part of the Link light rail extension but was opened two years prior to the opening of the light rail line and is serving bus commuters out of Metro's Northgate transit center. That garage is not full at this time and there has not been any spillover onto local streets in that neighborhood. He acknowledged Councilmember Nelson's point about the need to be mindful of spillover parking into the neighborhoods. He anticipated if it was managed well and they intend to be flexible in their approach, there should not be any substantial change in the number of people parking in a facility. They would expect to see people parking at different times of the day; accommodating transit patrons when they want to reach the facility rather than asking them to arrive at the station earlier than they would prefer. Councilmember Nelson asked if there was a mechanism in place if that does not happen. Ms. Hope said the City is also working with Sound Transit on a separate program, $40M for parking and access in Mukilteo and Edmonds. Mr. Shively assured Sound Transit is committed to looking at how its parking lots function on a monthly basis and each parking facility and the program on an annual basis including collecting data regarding on -street and off-street parking in the immediate vicinity. The City is the ultimate authority with regard to on -street parking and has the authority to regulate and manage it to ensure there are no problems for local residents and businesses. 2. CITY ATTORNEY ANNUAL REPORT City Attorney Jeff Taraday described the City Attorney Team: • Jeff Taraday o City Council meetings o Elected official advice o Land use o Litigation o Coordination/special projects o Office hours twice week 0 Sharon Cates o Labor and Employment o Contracts and ILAs o Bidding and Procurement Edmonds City Council Draft Minutes March 5, 2019 Page 5 Packet Pg. 7 4.1.a o Disability Board o Office hours once a week • Patricia Taraday o Public Records Act o Code enforcement o Nuisance abatement o Office hours once a week • Tom Brubaker (retired Kent City Attorney) o Council meeting backup o Special Projects • Beth Ford o Research o Writing Legal memo o Briefing o Ordinance drafting o Other litigation work • Rosa Fruehlig-Watson o Council meeting back up o Labor and employment support o PRA Support • Mike Bradley o Cable TV Franchises o Telecommunications Law o FCC Proceedings • Angela Tinker (joined 2019) o Research o Writing legal memos Mr. Taraday reviewed: • Types of City Attorney Relationships o Elected o City Employee appointed by Executive (in-house City Attorney) o Contract with law firm pursuant to City Council's contracting authority In-house vs. contract o Hiring / Firing authority: does this matter? o Intellectual capacity: 8 brains vs. x brains o Cost: Depends on ■ Level of service chosen (x) under each scenario ■ Who bears budget risk Cities within 20 miles with appointed in-house City Attorneys Number of 2019 Legal Department WCIA City Executive Civil Budget including prosecution Actuarial Type Attorneys (divided in two for biennial Group budget cities Shoreline City Manager 2 $ 812,935 3 Bothell City Manager 2 $ 996,079 4 Kirkland City Manager 3 $1,244,950 4 Everett Mayor Unclear $4,775,295 N/A o Edmonds is in WCIA Actuarial Group 4 (actuarial group based on worker hours) o Total annual cost of Edmonds' contracts with Lighthouse ($575,568) and Zachor Thomas ($286,441) equals $862,009. Edmonds City Council Draft Minutes March 5, 2019 Page 6 Packet Pg. 8 4.1.a o There may be other costs not included in above cities' budgets Types of City Attorney Contracts o Flat Fee (status quo): all-inclusive within predefined scope; the fee is both a ceiling and a floor ■ Availability and budget are highly predictable ■ Not aware of any other firm in Washington that offers flat fee that includes litigation o • Retainer: the fee is a floor, not a ceiling ■ Availability is predictable; budget is less predictable o • Hourly: no floor or ceiling ■ Availability and budget are not predictable Budget Risk o Flat Fee (current arrangement): Lighthouse assumes budget risk o Retainer: City assumes budget risk o Hourly: City assumes budget risk City Attorney Team Stats January 1, 2018 through December 31, 2018 o Lighthouse worked 3,930 hours for Edmonds o Earned flat monthly fee of $46,119.42 ($553,433 annually) for all civil work including litigation o = $141 average effective hourly Comparing $141 to the hourly rates paid by other cities in 2018 o Maple Valley (Lighthouse): $186-$258 o Lynnwood (Inslee Best): $175-$260 (with most at $190) o Mill Creek (Ogden Murphy): $225-$325 o Tukwila (Kenyon Disend): $155-$320 ■ Hourly rates apply to litigation work ■ Monthly flat fee of $46,436 apply to regular city attorney and prosecution services o Snohomish (Weed Grafstra): $185-$200 o Woodinville (Porter Foster): $200-$275 (with most at $250) October 2018 City Attorney RFP Responses to Lake Stevens o Only two firms responded: ■ Ogden Murphy proposed hourly rates: — General Services: $210 to $275 (with most hours at $275) — Project/site-specific land use/ real estate legal services: $245 (associate) - $345 (member) ■ Kenyon Disend proposed hourly rates: — $165 to $350 (with most hours at $215) December 2018 City Attorney Contracts Awarded by Lake Stevens o Ogden Murphy as proposed: ■ General Services: $210 to $275 (with most hours at $275) ■ Project/site-specific land use/ real estate legal services: $245 (associate) - $345 (member) o Weed Grafstra (outgoing City Attorney): ■ All except litigation: $225 / hour ■ Litigation: $245 / hour Mr. Taraday reviewed: • 2018 top ten matters (by hours worked) [last ear's ranking in parentheses]: Ranking Matter Hours 10 Development Services (5) 97 9. Finance (NR) 114 8. Blomenkamp (4) 129 7. City Clerk (6) 176 6. Engineering (NR) 230 Edmonds City Council Draft Minutes March 5, 2019 Page 7 Packet Pg. 9 4.1.a 5. Joplin GMHB Appeal (NR) 247 4. Police (7) 319 3. Human Resources (2) 333 2. City Council 1 402 1. I Ebb Tide (3) 1,430 • 2018's Top 5 Litigation matters (by hours worked) Ranking Matter Hours 5. Ronald Wastewater 36 4. Shippen (IC / Trespass) 63 3. Blomenkam (LUPA) 129 2. Joplin appeal (GMHB) 247 1. I Ebb Tide (Dec J) 1,430 Other 2018 Highlights: o Lighthouse led the efforts to renegotiate the police services contract with the Town of Woodway. o Resulted in the hiring of an additional police officer and an increase in revenue to Edmonds from what had been roughly $50,000 per year to roughly $193,000 per year. Litigation completed by Lighthouse in 2018 and result o Joplin (GMHB) ■ The Growth Management Hearings Board dismissed all of Joplin's claims Pending Litigation with Lighthouse o Shippen v. Edmonds ■ Landslide case. Parties engaged in discovery. o Edmonds v. Ebb Tide ■ Declaratory judgment. City's easement was ruled to be valid on motion for summary judgment. Parties are engaged in further summary judgment briefing to determine scope. Trial set for June 2019 to resolve any ambiguities that cannot be resolved on summary judgment. o Blomenkamp v. Edmonds ■ LUPA and tort claim. Case has been fully briefed before the Div 1 Court of Appeals. No date yet for oral argument. o Barnard v. Edmonds ■ Former firefighter seeking additional pension benefits WCIA Coverage o Claims arising from alleged: ■ Employment related action, e.g. retaliation and harassment ■ Police excessive force ■ Land use damage ■ Auto liability ■ Defective street or sidewalk ■ Sewer obstruction ■ Premises liability ■ Other negligence Council President Fraley-Monillas said when this report came out, she asked the Finance Department to provide a list of other attorney fees the City pays. In addition to the prosecutor and public defender, the City pays about $45,000/year for conflict resolution, internal investigations, and labor negotiations. She asked why the City was contracting with other law firms for that work. Mr. Taraday said all the items listed on that spreadsheet that state conflict resolution are instances when the City is paying different public defender firms because the City's main public defender has a conflict of interest and cannot represent a particular defendant. That is not City Attorney work. Edmonds City Council Draft Minutes March 5, 2019 Page 8 Packet Pg. 10 4.1.a Mr. Taraday was not familiar with the employment investigation matter that is listed; however, it is not unusual for cities to engage an independent investigator because if Lighthouse investigated a case, they may be conflicted out of actually litigating the case. Because litigation is the expensive part especially considering that the City has contracted for a flat fee, it would probably not be in the City's best interest to create that conflict by having Lighthouse do the investigation. The only law firm he was aware of that does work that Lighthouse theoretically could do is the Summit Law Group. The City Council has occasionally chosen to hire Summit Law Group to work side -by -side with Lighthouse on tricky labor matters; the total paid to Summit Law Group in 2018 was $17,000. Council President Fraley-Monillas observed there was $20,000 paid for internal investigation, the remainder was conflict resolution. Mr. Taraday reiterated he was not certain what the internal investigation case was but it was not legal work, it was doing an investigation. In other words, no one was seeking legal advice, the law firm was hired to perform an investigation. That type of work is often not done by the City Attorney to avoid the City Attorney becoming conflicted out of the litigation. Council President Fraley-Monillas observed Lighthouse automatically would not do conflict resolution or internal investigation. Mr. Taraday reiterated conflict resolution is not City Attorney work, it is public defender work. With regard to investigation, it was not automatic and Lighthouse could do that work and it is possible that Sharon Cates has done some of that work. However, if Lighthouse does that work, there is a risk that they become conflicted out of future litigation. Council President Fraley-Monillas asked if that would be true for any attorney including an in-house attorney. Mr. Taraday said it is very common to not have the City Attorney do employment investigations. That did not mean it could not be done, but it was not the norm in his experience. He offered to follow-up regarding that matter. Councilmember Teitzel referred to the effective average hourly rate of $141, observing that was on the low end compared to other cities. Observing Lighthouse has a unique arrangement with Edmonds, it appears money may be left on the table by charging that amount, recognizing there was some benefit to predictability. There appeared to be an opportunity to change the billing structure to earn more money and he asked if that was a consideration next year. Mr. Taraday answered it is always a consideration. In the same way the City Council wanted to do more due diligence with regard to their contract, Lighthouse probably needs to do more due diligence with regard to their contract with the City. Every time they propose an updated contract, they do the math and try to figure out what risk they are willing to take in exchange for providing the service. He was surprised to see how low the hourly rate was, it is not tracked regularly throughout the year, and that will be something they talk about when their contract is up at the end of 2019. Councilmember Tibbott commented in 2018 there was a case that was unpredictability complex. He asked whether that was an outlier and what predictability Lighthouse has with regard to typical services rendered in Edmonds. Mr. Taraday said there have been very busy litigation years and other years without a great deal of litigation. The effective hourly rate in 2017 was $188, closer to the expected norm. He did not graph the hourly rate for the last eight years but he could do that to give a better picture of what is typical. One benefit of a one-year contract versus a four-year contract is they are not locked into four years. Had the Council accepted their four-year contract, Lighthouse would not have been able to increase their fee in years two, three or four. Now they will have an opportunity to look at that rate and see what, if anything, they want to change for 2020. With a year-to-year contract, Councilmember Tibbott asked if Mr. Taraday could look ahead to the coming year and adjust rates accordingly. Mr. Taraday answered yes and no. For example, at the end of 2017 looking into 2018, they knew the Ebbtide case was coming up and it would be big. He did not contractually have the opportunity to increase their rate as they were locked into a four-year contract. As the end of the year, it is possible to look at pending litigation, which trials are set, where discovery is, etc. and get a ballpark sense of the upcoming year. Councilmember Tibbott observed in that way the City could have Edmonds City Council Draft Minutes March 5, 2019 Page 9 Packet Pg. 11 4.1.a some level of assurance its legal bills, assuming there was a different arrangement for City Attorney services. Mr. Taraday agreed if the City wanted to have a model other than the flat fee, there could be some sense of how much to budget. However, if the City were sued on January 15'1i in a case that was not anticipated, the budgetary projections could be impacted. Councilmember Nelson wanted to ensure the comparison was apples to apples. He observed Edmonds was not Lighthouse's only city client and asked how many others they had. Mr. Taraday answered they have two other clients where they act as City Attorney. Councilmember Nelson asked if the other contracted city attorneys that were used as comparables have multiple clients. Mr. Taraday referred to the comparison of their 2018 hourly rate to hourly rates paid by other cities, noting those are the firms that practice municipal law in Western Washington. All of them represent multiple cities. Councilmember Nelson asked if the hourly rate reflects the availability of the city attorneys. Mr. Taraday answered it depends on the firm. For example, it was his understanding Kenyon Disend uses the same rate sheet for all their cities in a given year. He did not include Black Diamond on the list but it was his understanding they paid the exact same rates as Tukwila in 2018.Ogden Murphy had a merger recently and have municipal attorneys from another firm and they may not use only one rate sheet. With regard to whether the rate reflects availability, he explained availability is primarily a function of to what extent the city is committed to the law firm. If the city is making a significant commitment to the law firm in the form of a retainer or a flat fee, the law firm will ensure they are staffed appropriately to do that work. The other two cities they represent are on a retainer model; they establish a base amount which allows Lighthouse to staff accordingly and ensure they have attorneys available to do that work. For cities who pay an hourly rate with no retainer, availability becomes a factor because the law firm has no idea the amount of work the city will need and theoretically has a difficult time staffing and being truly available to do the work. Councilmember Buckshnis recalled four years ago the City went through this same exercise with regard to in-house versus contract attorney. She asked for a summary of all the cases, recalling Lighthouse inherited a number of cases. She recalled some cases in the past such as Haines Wharf were labor intensive. She also requested a comparison of each year's hourly rate. She recalled some years were very labor intensive related to talking to Councilmembers and while she was Council President, a tremendous amount of time was spent on conflict resolution. Mr. Taraday offered to provide a line graph of the effective hourly rate over time. Councilmember Buckshnis said she and Council President Fraley-Monillas go back nine years when Lighthouse was first hired and there was the lawsuit against former Councilmember Plunkett and her, Mr. Hines, Haines Wharf, etc. She summarized there was a lot of history that a lot of people may not know about. She suggested not going to much above the current rate because Edmonds is Lighthouse's main client. Mr. Taraday assured he was very mindful of that. They have enjoyed working with Edmonds for the last eight years. It has been a pleasure to with the Council, Mayor and Staff and they hope it is a long term relationship for many years to come. 7. AUDIENCE COMMENTS Mayor Earling described the procedures and advised the three minute limit would be enforced. Nora Carlson, Edmonds, advised she will be submitting a citizen action form and a petition to the Engineering Department's traffic calming program recommending the intersection of 96t' Avenue & 224t' Street SW be strongly considered for alteration from 2-way stop to a 4-way stop or other viable solution to offer a safer crossing for Westgate Elementary students, parents and staff. Many residents also walk with strollers and dogs on 224t' Street SW due to the sidewalk from 95t1' to 96". Due to increased traffic on 224'h, there is a clear need for the change in the intersection to slow vehicles before proceeding toward 9' Avenue. Her neighbors and she have experienced near misses and potential collisions as a result of vehicles traveling too fast on 224' or driving through the stop signs on 96t1i and it is a matter of time before there is Edmonds City Council Draft Minutes March 5, 2019 Page 10 Packet Pg. 12 4.1.a a serious accident on these streets potentially injuring someone. She concluded it was vital to address this intersection sooner rather than later to create safer traffic flow. Don Hall, Edmonds, thanked the Council and staff for banning plastic bags and utensils, and Styrofoam, commenting Edmonds was ahead of other cities and was doing right thing. While in Coachella Valley recently, he learned customers cannot get a straw unless they specifically ask for it. He talked to waiters and bartenders who said they have not had any problems with the public. There are more things the City can do, small things that add up and help the environment. For example, while walking on the Edmonds waterfront, he noticed it was very noisy, did not smell nice and there was a lot of stuff in the air from gas powered leaf blowers. It was his understanding electric leaf blowers were as efficient as gas powered, were not as noisy and did not pollute. He suggested the City consider having the Parks and Public Works Departments switch to electric leaf blowers. Eric Mikkelsen, Edmonds, said in 2017 the City Council allocated $250,000 to address homelessness; from that a report was generated to determine community needs and how to spend the remaining $225,000. Some of the findings were "the environmental factors currently impacting homelessness in Edmonds include rising housing costs, stagnant wages and cost -burdened households" and "When homeless people in Snohomish County were asked why they were homeless in 2018 survey, family crisis was the most frequent reason cited." He asked what constitutes a family crisis, commenting examples would be appreciated. Last week's presentation spotlighted the Edmonds Lutheran Church which seems to be a favorite of the City Council. The report included only one sentence about Westgate Chapel's services, "Edmonds Westgate Chapel food bank who offers a food and clothing bank once a week on Thursdays between 11 and 2." Westgate Chapel's efforts along with those of many other Edmonds churches are worthy of more than just one sentence. He called Westgate and learned in 2018 their food bank fed 2,892 households including 7,707 individuals of which 2,712 were seniors which does not include their Thanksgiving outreach which serves over 1400 dinners. He wished more faith -based efforts were acknowledged in the study. Mr. Mikkelsen said the homeless report also states, "Edmonds does not have a homeless crisis." and "Edmonds has 4.3 unemployment rate," (a 5% benchmark is used to signify a healthy labor market), "Edmonds has a higher median income and two-thirds of the residents are homeowners. In general Edmonds homeowners are more cost burdened than Edmonds renters." He wanted to hear more about how the City will provide help for people aging in place. The Alliance for Housing Affordability (AHA) is providing funding of $655,000 in a housing trust to be used by non-profit agencies, public housing authorities and cities or towns within Snohomish to create housing for homeless households. Councilmember Tibbott and Edmonds Lutheran Church's Bill Anderson, a Woodway Councilmember, are both on the board of that organization. He did not want to see AHA and Edmonds give all or a portion of the funding to Compass Housing Alliance for the Edmonds Lutheran Church project because their Housing First model does not require residents to seek treatment thereby leaving the neighborhood in peril. Jenny Nand, Edmonds, spoke about the about homelessness crisis, quoting former Vice President Joe Biden, "Don't tell me what you value, show me your budget and I'll tell you what you value." She found that very striking given the recent cold snap and the response from cities throughout the area, specifically when the South Snohomish emergency shelter had to close due to facility issues during the freezing life - threatening temperatures. She recalled accusations between the cities of Seattle and Federal Way of shipping their homeless off to the other. If homelessness is already being addressed, she questioned why the emergency cold shelter for this area is not able to function when people's lives are threatened. She questioned what message was being sent to the vulnerable and homeless community if their ability to sleep indoors was only valued when they could lose their lives if left outside. She encouraged the City Council to partner with surrounding cities such as Shoreline, Lynnwood and Mountlake Terrace to have more contingency plans in place. She attended North City Elementary in 1992 when a homeless man was found frozen to death under a portable where he had gone to shelter himself. As an 8-year old, she wondered Edmonds City Council Draft Minutes March 5, 2019 Page 11 Packet Pg. 13 4.1.a where the homeless went when it was freezing and who helped them. She lives near Lake Ballinger; there is a man named Bob who car camps down the street, there are people camping in the Safeway parking lot and she sees tarps where the homeless are trying to find a safe place to sleep and hide from the police. The response to the homeless community cannot always be move along, you're someone else's problem because that is not a good statement of our values. If the City's budget is not a reflection of the values, she asked how are we showing these people we value their lives. Rebecca Anderson, Edmonds, referred to the presentation on the Edmonds Homeless Assessment and thanked the City for taking the time to look more closely at the issue and spending the resources to do so. Although she was not specifically a homeless advocate or a person who provides direct services to people in need of housing, she was a strong supporter of giving regularly to charitable organizations like St. Vincent de Paul. She also believed in general people will pitch in to help each other when they know what the needs are and when those in need are willing if they are able to participate in helping themselves. There will always be some who need more help than others due to mental illness or disabilities. It wasn't clear to her if the assessment included all the faith -based organizations in Edmonds that serve people in need or just a few. Before the City Council makes any considerable financial commitment to addressing the needs of the homeless, she encouraged them to look for existing programs that are working, where people are moving from crisis to stability in a way that is dignified and allows them to eventually move beyond the need for government assistance. Having tangible metrics can lead to finetuning a plan or even cause it to change course. She urged the Council not to use the model that Seattle adopted where the answer seems to simply be to spend more money. She encouraged the Council to look at the program established in Bourbon County, New Jersey where a regional center -based approach was able to help the chronically homeless move from crisis to permanent housing. Pooling resources can enable dollars to go further and minimize overlap. Regarding the consultant's findings that Edmonds is the only city in the region not funding human services directly, she asked if the cities with dedicated staff are seeing measured success in reducing the number of homeless in their communities. Just because a city has dedicated staff does not mean it is time or money well spent if it is not effective. She urged the Council to look for prudent solutions and not rush into hiring staff or building structures simply to copy what nearby cities are doing before developing a solid and reasonable strategy so Edmonds can be the town that gets helping the homeless right. Dave Guber, Edmonds, referred to a Seattle Times article about a study sponsored by the business community in Seattle who is at their wit's end trying to deal with homelessness issues at their front doors. They tracked 100 homeless people who had been responsible for 3,562 criminal cases that were referred to the courts, approximately 35 per homeless person. Seattle and King County have spent a billion dollars and their response is essentially to de -police the homeless crime problem. Before Edmonds jumps into the Seattle model of how to treat homelessness, he urged them to consider the disastrous results Seattle has gotten, anticipating Edmonds would get the same results if the same approach was used. He spoke as someone who was almost homeless at one time following a stroke; he lost his job and all his savings and was in foreclosure but managed to work his way out which he acknowledged was very, very hard. He was not addicted to drugs and hadn't commit any crimes; he worked 60-70 hours week. If people are enabled to become homeless, become drug addicts, and commit crimes without consequences, they will never take responsibility for their actions. He concluded sometimes it is necessary to make a touch choice, to say your situation is your responsibility, it is not the citizens of Edmonds' responsibility and we're not going to subsidize and enrich the homeless industry with $200,000/year to develop a solution that don't solve the problem and just makes it worse. 8. STUDY ITEMS 1. LAND USE PERMIT DECISION -MAKING AND QUASI-JUDICIAL PROCESS Environmental Program Manager Kernen Lien commented this is the fourth time this has been before the Council. He reviewed: Edmonds City Council Draft Minutes March 5, 2019 Page 12 Packet Pg. 14 4.1.a • Overview o September 4, 2018 Introduction o October 2, 2018 Public Hearing o November 20, 2018 Introduction to Process for requesting Council to File an Appeal Tonight o Looking for consensus on Council Role Mr. Lien reviewed the Type III-B Review Process flowchart • Application received o Staff Review ■ 28-Day Completeness Review ■ Notice of Application and Public Hearing issued - Under new process, Council gets email notice at least two weeks before hearing ■ Staff Report and Agenda Posted/Published - Under new process, Council emailed staff report and agenda seven days before hearing. Begin to understand whether item is controversial and peak Council attention o Hearing Examiner Review ■ Hearing Examiner Public hearing held - Under new process, option for Councilmember participation at public hearing ■ Hearing Examiner Decision Issued 10 days after hearing - Under new process, Council as party of record (POR) receives decision ■ Request for Reconsideration Filed - POR must file request within 10 calendar days (potential code update to 14-days) - Under new process, Council as POR could request reconsideration or receives request for reconsideration ■ Hearing Examiner Decision on reconsideration issued - Decision on reconsideration issued 10 business days after request for reconsideration - Under new process, Council as POR receives decision on reconsideration o Council Review Current Closed Record Review Process Potential Council Judicial Appeal Process Appeal filed to POR files appeal to City Council Request for POR makes request for Council judicial City Council within 14 days of decision on Council appeal within 7 days of decision on reconsideration or original Appeal reconsideration (verbally or at City decision if request for Council meeting) reconsideration not filed. Written Optional. Written arguments, Council Council, City Attorney and staff discuss Arguments rebuttals, and surrebuttal 12 Considers merits of decision in executive session. through 2 days before closed Request for Majority of Council decides in open record hearing before City Judicial session whether or not to file a judicial Council Appeal appeal. City Council May occur over a number of Judicial City Attorney prepares and files appeal if Closed Record Council meetings Appeal Council decided to appeal. Must be fled Hearing within 21 days after decision on reconsideration (or original decision if reconsideration not requested. Any party of record may also file a judicial appeal regardless of Council decision. Council Council may affirm, modify or decision reverse Hearing Examiner decision. With agreement from applicant, decision may be remanded. Judicial Applicant or appellant may file Appeal judicial appeal Edmonds City Council Draft Minutes March 5, 2019 Page 13 Packet Pg. 15 4.1.a Mr. Lien said the last time this was discussed, he used a phrase that gave the City Attorney pause, that the City Council would appeal on behalf of a citizen. The Council would not actually appeal on behalf of the citizen, the Council would be appealing as the Council's oversight role of implementation of the code that is adopted by the Council. If someone requests an appeal and the Council agrees the Hearing Examiner erred, the Council is appealing on behalf of the City and how the code is being implemented. City Attorney Jeff Taraday agreed with Mr. Lien's explanation, noting public comment illustrated there was some confusion. The proposal does not involve the City Attorney representing individual citizens. If the City Council decides to appeal a Hearing Examiner decision, it's possible the City's interest is aligned with the interest of citizen who may have requested the appeal but that does not mean that the City Attorney is representing that citizen. The citizen may not participate in the appeal at all. Mr. Lien reviewed: Appeal process o Does the Council wish to main its current rule in quasi-judicial decisions, or continue to pursue the new role as a potential judicial appellant? o Exhibit 2 — Quasi-judicial Process Comparison Table (components of analysis and considerations for Council to act as judge compared to considerations for Council to act as prospective appellant) Next Steps? o Preparation of Draft Ordinance Council Consideration o Other related code amendments o New chapter 20.06 ECDC o Elimination of ECDC 20.100.040 o Final subdivision process o Other cleanup and clarification related to decision process Councilmember Buckshnis commented since only six Councilmembers are present tonight and this is an ordinance, the chair cannot vote to break a tie. Mr. Taraday agreed the Mayor could not vote because although there is no ordinance tonight, it would be adopted in the form of an ordinance and there would be no point in having the Mayor vote on this when he could not vote on the ordinance. Councilmember Buckshnis said she will continue to hold her position. The presentation does not mention the human element; if there was a 4-3 vote with 3 Councilmembers who are adamantly opposed to an appeal, the appeal is "toast." In land use issues, it is a citizen's right to do what they want with regard to an appeal and the Council should stay out of the process. Councilmember Mesaros pointed out regardless of what the City Council decided to do, under the proposed process judicial appeal process, a citizen would still have the right to bring an appeal themselves. Mr. Lien agreed. Councilmember Mesaros emphasized the Council would not be impinging on a citizens' right to do what they wanted to do; it would be positioning the City Council to be an advocate with them if the Council felt it was in the City's best interest. Councilmember Mesaros asked if any other cities were doing the new process. Mr. Taraday said not identical to this process but there are cities and counties that have appealed their own Hearing Examiner decisions. The City of Kirkland recently had an unsuccessful case and the City of Gig Harbor has done it in the past. Councilmember Mesaros was in favor of the new process. He liked it because it puts the City Council in the position of being an advocate with a citizen, provides an opportunity to communicate with them early Edmonds City Council Draft Minutes March 5, 2019 Page 14 Packet Pg. 16 4.1.a in the process and an opportunity to interact more with citizens. He concluded it was a good direction to take. Councilmember Teitzel said as an elected official, he felt a duty to constituents to be an advocate. He had a concern with the current quasi-judicial process, recalling last year Councilmember Nelson referenced the term "quasi" as meaning sort of but not really. In that role the Council is sort of a judge but not officially a judge; the Council is acting in that capacity interpreting the code. It was more appropriate for the Council to support citizens by appealing a case that was ruled on improperly and not according to code and advocate for citizens rather than acting as a judge and jury which he did not feel was his role as an elected official. He was not concerned about the personal liability or the liability of the City under the current role, but wanted the best quality decisions for citizens which could be better accomplished by being an advocate rather than a judge. He expressed support for the new process. Councilmember Tibbott asked about Kirkland's appeal and who they appealed to. Mr. Taraday explained Kirkland appealed a Hearing Examiner decision to the Shoreline Hearings Board. Mr. Lien said it was an odd case in that the City of Kirkland was the applicant; the Hearing Examiner denied the application and it was appealed. The city lost at the Shoreline Hearings Board because no one took the opposite position; there was only one appellant and no one arguing against it. Mr. Taraday said to combat against that, there would need to be an entity defending the Hearing Examiner's decision. In many instances that might one of the other parties defending the Hearing Examiner's decision, but there could be situations like Kirkland's where the City would need to appoint another attorney to defend the Hearing Examiner's decision. He anticipated that would be rare because typically in a contested situation, there would be someone on the other side. Councilmember Tibbott inquired about changes in State law. Mr. Lien answered Section 2.100.040 is the review of approved permits. Mr. Taraday said that code section dates back to pre-LUPA times before it was clear that land use decisions were final 21 days after the decision. The existing language in Section 2.100.040 is problematic because it suggests permit approvals can be constantly revisited. That concept is not reconcilable under State law which is the reason for the proposing change. Councilmember Tibbott said the part of the new process that appeals to him is understanding when an applicant brings something to the Hearing Examiner, it is fully vetted and a decision is made. If the applicant chooses to appeal, the Council is alerted and has the discretion to visit the site or obtain new information. Conversely, under the current process, the Council cannot obtain an additional information. He recalled participating in quasi-judicial reviews where the Council is restricted to the evidence that has already been presented. Under the proposed process, the Council would have the opportunity to come alongside an applicant at the Hearing Examiner. Under those circumstances, he asked how the Hearing Examiner would obtain additional testimony from a City Councilmember. Mr. Lien explained after the Hearing Examiner holds the public hearing, the hearing is typically closed. Occasionally the Hearing Examiner will keep the hearing open to allow additional information. Once the public hearing is closed, no additional information may be raised. In the closed record review process, there are some exceptions that allow new information to be introduced such as information that was inadvertently left out. Under the current process, the only way the Hearing Examiner would hear additional information is following the closed record review the Council remanded the process back to the Hearing Examiner with the agreement of the applicant. Councilmember Tibbott asked about new information in the new process. Mr. Lien answered it would be the same under the new process. Once the Hearing Examiner closes the public hearing, that's it for the established record. With the new process, instead of a closed record review process at the City Council and potentially remanding to the Hearing Examiner, the City Council can ask for reconsideration. If the Council was not in a quasi-judicial role, once the Hearing Examiner issues his decision, the Council could request reconsideration within the first ten days. The Hearing Examiner considers the request for reconsideration and issues a decision on reconsideration. No new additional information would be provided to the Hearing Edmonds City Council Draft Minutes March 5, 2019 Page 15 Packet Pg. 17 Examiner and the next step would be an appeal. Councilmember Tibbott clarified no new information would be introduced but the Council could request reconsideration on behalf of the applicant. Mr. Lien explained the way the code is written, whoever requests the Council file an appeal should have also requested reconsideration. The thought process was the applicant has exhausted all their administrative remedies. Councilmember Tibbott asked if the Council would be requesting reconsideration, not the applicant. Mr. Lien said under the new process, the Council is a POR and any POR can request reconsideration and can appeal. Councilmember Tibbott observed after the decision on reconsideration, it would theoretically go to judicial appeal. Mr. Lien agreed, should a majority of Council choose to do that. Council President Fraley-Monillas appreciated hearing Councilmembers, Mr. Lien and Mr. Taraday's opinions. However, she has a different opinion after doing this for nine years and so far there have been no issues with the Council hearing closed record reviews, no more hiccups than with any other process. She said it was nice to hear that Councilmembers want to get involved in citizen land disputes and disputes in general. However, she was more interested in being an advocate for citizens so they have a place to go if they do not agree with the Hearing Examiner's decision. She understood the proposed process, but she disagreed having lived through it and preferred the Council maintain its current role. Councilmember Nelson said the quasi-judicial hearing process exists in the State of Washington at many levels, probably the most well-known is the Growth Management Hearings Board (GMHB). The GMHB does extensive rulings in land use planning and is required by law to be comprised of at least three elected city or county officials. Although the City's process may be imperfect and frustrating, there is accountability. The Hearing Examiner is not elected; judges are elected, Councilmembers are elected. It is important that the Council be held accountable for its decisions which the Hearing Examiner is not. Citizens should have the best access possible and the existing process works. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO HAVE THE QUASI-JUDICIAL PROCESS REMAIN INTACT WHICH MEANS NOT APPROVING OR EVEN DISCUSSING THESE CHANGES ANY FURTHER. Councilmember Teitzel raised a point of order. The Council is missing one Councilmember tonight. This is a very important issue to the City and has direct bearing on how the Council supports its constituents. He said the absent Councilmember Johnson deserved a say so there was full Council vote on such an important issue. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO TABLE THE ISSUE UNTIL COUNCILMEMBER JOHNSON CAN PARTICIPATE IN PERSON OR BY PHONE. Council President Fraley-Monillas questioned whether a motion to table was appropriate. Mr. Taraday advised it was. UPON ROLL CALL, MOTION TIED (3-3) COUNCILMEMBERS TEITZEL, MESAROS, AND TIBBOTT VOTING YES; AND COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS NELSON AND BUCKSHNIS VOTING NO. Mr. Taraday advised this was a procedural vote so the Mayor could vote to break a tie. MAYOR EARLING VOTED YES, AND THE MOTION CARRIED (4-3). Council President Fraley-Monillas said she will schedule this on an agenda when the seventh Councilmember is available and has been briefed and updated. Edmonds City Council Draft Minutes March 5, 2019 Page 16 Packet Pg. 18 4.1.a Councilmember Buckshnis raised a point of order, asking whether the vote on a motion to table required a supermajority. Mr. Taraday said a motion to table does not require a super majority vote. The Mayor can vote to break a tie on any non -ordinance and any resolution that not involve the payment of money. A vote on a procedural matter is an appropriate use of the Mayor's tie -breaking power. Mayor Earling declared a brief recess. 2. PSRC VISION 2050 PLANNING PROCESS Development Services Director Shane Hope Snohomish, King and Pierce Counties part of PSRC. • Vision 2040 4 Vision 2050 o A strong economy and a healthy environment o Preserve waters, farms, recreation and resource lands o Urban Growth Area and centers strategy o Local actions to achieve regional VISION • 2050 Population Forecast o The long-range forecast is for continued growth ■ The region is projected to grow by about 1.8 million people between 2017 and 2050 ■ The region is projected to add about 1.2 million jobs between 2017 and 2050 • Who will be living here? o In 2050, the region's residents will be: ■ Older - 18% of the region's population will be over the age of 65 by 2050, up from 14% today ■ More diverse - Between 2000 and 2016, 81 % of the region's population growth was people of color ■ In smaller households - In 2050 there will be 2.36 people per household on average, down from 2.50 today SEPA Environmental Review o Environmental Process ■ Vision 2050 SEPA Process ■ Final EIS issued for Vision 2040 - Spring 2008 ■ Scoping for Supplemental EIS - Spring 2018 ■ Process to select alternatives - Fall 2018 ■ Issue Draft SEIS, comment period - March 2019 ■ Select preferred alternative - Spring 2019 ■ Issue draft VISION 2050 Plan - Summer 2019 ■ Issue Final SEIS, adopt VISION 2050 - Spring 2050 Scoping: What PSRC Heard o Housing supply and affordability top concerns o Growth strategy should be achievable and reflect known trends o Address climate, access to jobs, equity, and health o Revisit the role of urban unincorporated areas o Perspectives on implementation ■ Need accountability and incentives to implement ■ Strategy should provide local flexibility Growth Alternatives o Stay the Course ■ Compact growth focused in Metropolitan and Core cities with regional growth centers - Maintains current adopted strategy - Largest shares of growth to Metropolitan cities of Seattle, Bellevue, Everett, Bremerton and Tacoma Edmonds City Council Draft Minutes March 5, 2019 Page 17 Packet Pg. 19 4.1.a - Directs more growth to cities and less growth in urban unincorporated and rural areas o Transit Focused Growth ■ Accelerated growth near existing and planned high capacity transit (HCT) investments - Goal for 75% of the region's growth to occur near high capacity transit - Less growth in rural and unincorporated areas without high capacity transit - Uses 2017 OFM population distribution, +5% shift of employment to Pierce, Snohomish and Kitsap counties o Reset Urban Growth ■ More distributed growth throughout the urban growth area - Goal for 75% of the region's growth to occur near high capacity transit - Less growth in rural and unincorporated areas without high capacity transit - Uses 2017 OFM population distribution, +5% shift of employment to Pierce, Snohomish and Kitsap counties o Common to all alternatives ■ Average drive times and distances will be less, but time spent stuck in traffic will increase ■ Transit ridership more than doubles ■ Air quality will improve and greenhouse gas emissions will be reduced ■ All require about 830,000 new housing units ■ Redevelopment will increase the threat of displacement, which will require mitigation to be avoided • Environmental Impacts Stay the Course Transit Focus Reset Urban (plan extended Growth Growth Vehicle Delay 31 hours 29 hours (decrease) 32 hours (increase) Job access by biking, Substantial increase Increase Decrease walking or transit Greenhouse gas 41,000 tons/day CO2 39,600 tons per day 41,400 tons per day emissions equivalent CO2 equivalent CO2 equivalent (decrease) (increase Moderate density 15% moderate- 19% moderate 13% moderate housing density density (increase) density (decrease) (moderate=townhome, 46% high density triplex, low-rise MF 39% low density Displacement risk Elevated risk Increase Decrease Jobs -housing balance Improved balance Increase Increase Equity Analysis o Equity Analysis to accompany release of DSEIS o Measures impact on concentrated low income and minority communities o Displacement risk analysis and updated Opportunity Mapping VISION 2050 Policies o Key themes: ■ Compact, walkable places ■ Leverage our transportation investments ■ Promote affordable housing in all development ■ Preserve open space and farmlands ■ Social equity & displacement ■ Four -Part Strategy to address climate change How to Comment o Draft SEIS Review: Feb 28-April 29 ■ Open houses: - March 12 from 4 6 p.m. at Edmonds City Hall Edmonds City Council Draft Minutes March 5, 2019 Page 18 Packet Pg. 20 4.1.a - March 13 from 4 - 6 p.m. at South Tacoma Public Library - March 18 from 4 - 6 p.m. at Bothell Police Community Room - March 19 from 4 - 6 p.m. at Bremerton City Council Chambers - March 21 from 12 - 2 p.m. at PSRC ■ More info at: www.psrc.org/vision Councilmember Teitzel commented there are a lot of countervailing forces; the environment, managing growth, the housing supply, not displacing those at risk of losing their housing, etc. The environmental impacts slide shows the displacement risk decreasing under the Reset Urban Growth strategy which suggests that strategy would be favorable with regard to addressing homelessness and creating more affordable housing options. Ms. Hope agreed. Councilmember Teitzel commented that was a good thing related to that strategy but it was bad for carbon emissions, cutting down trees, etc. Ms. Hope answered it depends on how and where it goes. For example, assuming the 1.8M population is accurate, if population growth occurs in areas that are already developed, it has less impact than in farmlands. The idea is to reduce what otherwise would be the impact of additional growth if it is done carefully. Councilmember Teitzel noted the GMA has been a hot topic in Edmonds with regard to developing a housing strategy. He asked Ms. Hope to explain the GMA and how it relates to VISION 2050. Ms. Hope explained the GMA was adopted in 1990 and has been revised every year. The GMA operates at a broader perspective, it generally does not go into detail about what each city should do. It establishes goals, specific things cities and counties must do with regard to protecting environmentally critical areas and adopting critical area regulations, adopting conservation strategies if there have agricultural and/or forest lands, adopting Comprehensive Plans and addressing certain things in their Comprehensive Plans, but the GMA does not say exactly what needs to be done and recognizes huge flexibility across the State. The GMA requires cities to review and update their Comprehensive Plan every eight years, consider population needs to reflect growth projected for the area, but does not say which city must adopt which population. That is done via guidance from PSRC in establishing projections for each city. The next level is the countywide process that takes projections from OFM, does reality checks with buildable lands analysis, etc. to identify the likely growth which provides a target to plan for. Councilmember Buckshnis recalled Snohomish County Tomorrow 2040 visioning done in 2010. The GMA is more than adding people to the city; Edmonds has always met its growth targets. She liked that VISION 2050 policies that include social equity and a four-part strategy to address climate change. She concluded there was more to growth management than adding population. Ms. Hope agreed population was only one small piece. Councilmember Tibbott observed Transit Focused Growth is superseding the Stay the Course growth and with the adoption of transportation strategies since VISION 2040 was developed, there are plans for more transit oriented development. Ms. Hope agreed that was likely. Councilmember Tibbott said with that in mind, he studied population trends in Edmonds over the last 10-20 years, and found the growth has been -1%/year. Ms. Hope said since 2011 the population of Edmonds has increased by slightly more than 2,000. Councilmember Tibbott recognized that was not a super amount of growth and could be accommodated with infill. If a lot of growth occurred in transit corridors such as Link light rail lines, it was likely to impact Shoreline, Mountlake Terrace, Lynnwood more than Edmonds. He asked what impact Edmonds could expected to see relative to VISION 2050 with Transit Focused Growth and 50% population growth in 30 years. Ms. Hope did not envision Edmonds would be strongly effected by either Stay the Course or Transit Focused Growth but she anticipated a little more growth on Hwy 99 where there is BRT. Councilmember Tibbott guessed most of the 1.8M population growth would occur in cities with greater access to transit. Ms. Hope agreed, commenting the current experience has been the most growth has been in Seattle. The next shares of growth have been to other larger cities that have focused transit such as Lynnwood and Auburn, but the biggest share is likely to continue to be in Seattle. That is not required but Edmonds City Council Draft Minutes March 5, 2019 Page 19 Packet Pg. 21 numerically a percentage in Seattle would be a large amount in Edmonds. She expected Edmonds to see some growth as has occurred in the past. Councilmember Tibbott said studies show large percentages of growth in the 1940-50, post WWII, and in 1950-60 when the freeway system was built. Since then growth has plateaued and in has been ''/z-1% in recent years. Ms. Hope agreed, advising the projections to 2035 would be 300-350 people/year on average and a similar trend until 2050. 3. COUNCIL DISCUSSION OF HOMELESSNESS ASSESSMENT In response to the comments made tonight, Council President Fraley-Monillas said the touch by Kone Consulting was not meant to be all inclusive, a survey of what all the churches are doing, etc. The consultant touched 50 people, agencies and groups to provide a baseline of where Edmonds is as a city. No one on the Council has any interest in making Edmonds like Seattle and experiencing the pitfalls that Seattle has. There is now more work to do; the first step is public outreach to find out what Edmonds citizens are interested in doing, engagement and education. She recommended using Kon6 Consulting because they are familiar with the City. She read Kon6 Consulting's recommendations, "The most common thing that emerged from over 50 interviews KC conducted is there is a misperception of who is homeless in Edmonds. Oftentimes perspectives on homelessness are limited to who can be seen in public or urban spaces when the more common experience of someone who is homeless in Edmonds is someone who may be working but not earning high enough wages to keep up with increasing housing costs." Council President Fraley-Monillas commented there are also people in jeopardy of losing their homes and consideration should be given to what can be done to keep them from becoming homeless. Homelessness is a facet of the report but the report is multifaceted. One of the strategies may be how to keep people from becoming homeless. Until the Council determines the community's interest, she was reluctant to take any other steps. Council President Fraley-Monillas said the second step is considering the issues that are listed in the report which range from coordinating the 39 churches and places of worship, to working with Verdant, police and fire, writing grants for funding, talking with senior services, food banks, etc. As some citizens mentioned, this needs to be a south Snohomish County/north King County response, not just Edmonds. The populations that are being served are transient, and although many are from Edmonds, they move through Lynnwood, Mountlake Terrace and Shoreline. She suggested the Council focus on the next step — community outreach and education. Councilmember Buckshnis suggested doing another RFQ or an amendment to the existing Kone contract. hi addition to public outreach, she was interested in specific examples of what has been done and how successful it has been and researching what other areas have done and funds they have allocated. She suggested Kon6 provide recommendations based on what they know and what think can be done. Councilmember Mesaros said this effort is on a good track and there is more to be discovered. He liked the idea of education, commenting it would be nice if everyone operated with the same definitions about homelessness and come to a basic understanding of the facts in order to make decisions. He was taken aback by tonight's public comment and the assumption the City is already going down the path that Seattle has taken. He assured Edmonds was a long way from any path and was still trying to understand the needs and how to respond to them. He was concerned the City did not have enough information and recommended doing a comprehensive assessment of what the faith -based community is doing. Councilmember Teitzel echoed the comments regarding next steps. He agreed with one of the key recommendations in the report, "The City should increase collaborative efforts with providers, neighboring cities and Snohomish County." The report also states, "Another example of regional collaboration to Edmonds City Council Draft Minutes March 5, 2019 Page 20 Packet Pg. 22 4.1.a address homelessness is the South King Housing and Homelessness Partnership (SKHHP). SKHHP was started in 2015 to bring together a network of South King County stakeholders on issues related to affordable housing and homelessness. SKHHP works with cities, non -profits, developers, faith communities, businesses, civic clubs and others." He recommended Edmonds work with neighboring cities, faith communities, Verdant and others. He suggested Council President Fraley-Monillas invite a representative from SKHHP to speak to the Council in the near future to learn how they pooled resources and to learn from their successes. Councilmember Tibbott concurred with other Councilmembers. He questioned the findings that Edmonds was spending zero on human services, noting Edmonds has an ILA with Lynnwood for a shared social worker, citizens contribute tax dollars to Verdant, the Police Department offers assistance when possible, etc. It was his understanding that although the cold weather shelter at the senior center was closed this year, there was south county center that was open and staffed that provides cots and warm meals. He was concerned with the impression that Edmonds was not involved in providing for people left out in the cold. It was his understanding the Police provide transportation to a shelter when they find someone out in the cold and wanted that information to be part of the public record. He was supportive of an RFQ or additional study by Kone to help identify available resources. Council President Fraley-Monillas explained there is some confusion about Edmonds' embedded social worker. In Lynnwood, the social worker rides with the Police Department and encounters frequent flyers and builds rapport. In Edmonds, the social worker does not go out with the Police Department looking for people, the Police Department sends referrals to her. The majority of referrals have been regarding in -home situations the Police Department has encountered. With regard to engaging citizens throughout the City, she emphasized the need to gather their ideas, what they think the need is and what they think will be beneficial. That engagement will be an important step in learning what citizens are interested in doing, to educate them and to found out where they want to go with this effort. If Councilmembers were interested, she will draft an RFP for Kone and discuss the cost and scope of work with them and bring it back to the Council. Councilmember Mesaros suggested Council President Fraley-Monillas utilize the same subcommittee (Councilmembers Nelson and Teitzel and Council President Fraley-Monillas ) to develop an RFP and bring it back to Council for approval. Mayor Earling asked ACOP Lawless to comment on the approach used by the social worker in Edmonds. ACOP Lawless said there is a difference between Lynnwood and Edmonds on a myriad levels including the clientele they engage, how they come across that clientele, etc. The relationship with Lynnwood is two- thirds/one third; Lynnwood has a much more robust program in their Police Department because they have a larger problem in some areas with a certain type of homelessness. The report addresses various types of homelessness; those that are on the margins of being homeless, the sheltered homeless, and homeless living in encampments. The Edmonds Police Department does encounter individuals living in encampments but not to the degree they are encountered in Lynnwood. ACOP Lawless agreed the social worker rides more frequently with Lynnwood officers but does also ride with Edmonds officers; her efforts are not all reactionary. He described some of her bigger successes as far as getting people placed that are truly homeless; she worked with an individual was living off Hwy 99 near the SRI04 interchange for several months to build a rapport so the person was no longer service resistant. That individual ended up going to eastern Washington and is doing well. She also placed an individual via a $75,000 grant in a yearlong treatment program in Hawaii. Social Worker Ashley Dawson said the majority of her contacts as a police social worker are people who are law enforcement involved; she does not know all the homeless people in the area especially since there are so many service providers and churches who meet their needs. A lot of her referrals from the Edmonds Edmonds City Council Draft Minutes March 5, 2019 Page 21 Packet Pg. 23 4.1.a Police Department are people she is already working with in Lynnwood because it is a population that does not recognize city boundaries. Many of the referrals are people who are on their way to jail or she is meeting with in the jail so a slightly different population than are referenced in the report. A law enforcement social worker could not be the only person to serve the population in need in the area. ACOP Lawless said the Edmonds Police Department has been working with Verdant, Lynnwood Police Department, and Swedish on a program similar to Everett and Snohomish County's CHART program to identify high utilizers that are touched by the Police Department, the emergency room at Swedish and Fire Department emergency medical personnel in an effort to better serve them and coordinate resources. Councilmember Tibbott understood from the report that there were some people who are precariously housed such as living in a camper or van and parking in neighborhoods. He noted a member of the audience represents a church with a campground on their property. He asked how the Police Department became aware of people who are precariously housed and how did they interact with them. Ms. Dawson said when someone calls the Police Department to report a vehicle continually parked in an area or parking enforcement gets involved, she develops a relationship with them. It begins with rapport building and understanding what caused their situation, what types of financial resources and/or family they have, and exploring options. It is difficult to find somewhere to park an older RV so oftentimes getting rid of the RV is necessary to lead to a better housing option. There is a housing waiting list of over 8,000 people in Snohomish County so it is very difficult to find housing. She acknowledged there is rarely an immediate change. Councilmember Tibbott asked if she would become aware of a person living in a camper because they were in the criminal system or did she become aware of them before they broke the law. Ms. Dawson said a person is usually given a warning. If the Police Department is working with them, there may be some leniency but there are policies related to how long a vehicle can be parked because homeowners also have rights. They also work with parking enforcement when necessary. Councilmember Tibbott concluded the Police Department works with them even if they are not breaking the law. Ms. Dawson answered yes, if they are interested in services. Councilmember Teitzel asked if Ms. Dawson agreed there was a lack of good coordination between service providers. Ms. Dawson answered the challenge is churches, non -profits, government agencies, etc. each have a different mission that they choose or hope to serve so it can be challenging to coordinate those. This area is lucky to have a community that cares and wants to take care of people in need. She summarized the challenge is that organizations operate in silos, each doing what they feel is best in the moment, sometimes driven by funding. Councilmember Teitzel said if the Council agrees to do another study, it will be six months before the results are available, and people in the community are hurting now. He preferred to move forward instead of waiting for the study results. It is clear there needs to be more collaboration with neighboring cities, Verdant, YWCA, and other providers such as has been done by SKHHP and he recommended that be done in parallel with the study. Council President Fraley-Monillas pointed out faith -based organization are only working according to their congregation; if the congregation changes their philosophy, view or position, their efforts could be lost. That is one of the differences between a faith -based and non-profit/profit organization. She reminded it is not illegal to be homeless in Edmonds or anywhere in the State of Washington. It is not a crime if a person does not have anywhere to live. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND THE MEETING UNTIL 10:05 P.M. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Draft Minutes March 5, 2019 Page 22 Packet Pg. 24 9. MAYOR'S COMMENTS Mayor Earling reminded of the State of the City presentation on Thursday at the Edmonds Theater at 8:30 a.m. i [1�0011JQ[y 1 Q41110F 1011 Biel V Councilmember Mesaros said it was with mixed emotions that he announces he will not be seeking reelection in November. By the end of 2019, he will have served nearly 6 years on the City Council. He found most of the experiences very worthwhile. As with all aspects of life, some days were more fun than others. On the whole, serving the City in this capacity will be a favorable memory. Being on City Council is a chance to represent not just one perspective but to balance the multiple perspectives that citizens have to grow and flourish as a City. He hoped the coming elections will attract many qualified candidates with a desire to serve, listen, learn, grow and develop more understanding of the issues and opportunities facing the City. He was honored to have been first appointed to the City Council and then reelected to a full term and he has sought to serve the City to the best of his ability. He thanked those who have offered advice and counsel to him over the past 5+ years, especially his wife Margaret who has been patient and supportive during his time of service as well as the constant discussions about City politics during numerous social events. They look forward to more freedom to travel and opportunities to experience the wider world. Council President Fraley-Monillas thanked Councilmember Mesaros for his service on the City Council for last several years. Councilmember Tibbott thanked Councilmember Mesaros for the example he set, the integrity offered by his leadership, the many insights he provided and the great memories. Councilmember Teitzel echoed the comments regarding Councilmember Mesaros, expressing his appreciation for the opportunity to serve with him and he looked forward to serving the remainder of the year with him. Mayor Earling said he has some of same feelings Councilmember Mesaros mentioned but they are both in office for 10 more months. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 10:04 p.m. Edmonds City Council Draft Minutes March 5, 2019 Page 23 Packet Pg. 25 4.2 City Council Agenda Item Meeting Date: 03/12/2019 Approval of claim, payroll and benefit direct deposit, checks and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Lori Palmer Background/History Approval of claim checks #235733 through #235786 dated March 7, 2019 for $529,912.85. Approval of payroll direct deposit and checks #63678 through #63681 for $575,197.61, benefit checks #62148 through #62152 for $10,022.45 and wire payments of $559,977.26 for the pay period February 16, 2019 through February 28, 2019. Financial Impact Claims $529,912.85 Payroll Employee checks and direct deposit $575,197.61 Payroll Benefit checks and wire payments $569,999.71 Total Payroll $1,145,197.32 Staff Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: Frequently Used Project Numbers 03-07-19 Payroll Benefit Checks 02-28-19 Payroll Summary 02-28-19 voucher list Packet Pg. 26 PROJECT NUMBERS (By Engineering Number) 4.2.a Engineering Protect Project Accounting Funding Number Number Proiect Title Five Corners Roundabout (212th Street SW @ 84th Avenue W) STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements Sunset Walkway Improvements IM STM E1 FM c374 Dayton Street & SR104 Storm Drainage Alternatives c376 Perrinville Creek Culvert Replacement STIR E2AA c391 Transportation Plan Update c392 9th Avenue Improvement Project STIR E2AD c405 Hwv 99 Enhancements (Phase III) c378 rth Talbot Road Drainage Improvement STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c380 Edmonds Marsh Feasibility Study SWR E2GB c390 2013 Sanitary Sewer Pipe Rehabilitation ENEVSR104 Corridor Transportation Study STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) ADA Curb Ramp Upgrades along 3rd Ave S STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study rthstream Pipe Abandonment on Puget Drive STM E3FG c429 Storm Drainage Improvements - 88th & 194th c430 SW Edmonds-1 05th/1 06th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project 224th Waterline Relocation (2013)l FAC E3LB c419 ESCO III Project c438 2014 Overlay Program . STIR E4CB c451 2014 Chip Seals c452 2014 Waterline Overlays STIR E4CD c462 220th Street Overlay Project Train Trench - Concept I STIR E4DB c454 SR104/City Park Mid -Block c433 2014 Drainage Improveme� STM E4FB c434 LID Retrofits Perrinville Creek Basin c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitc 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update MI Revised 3/8/2019 Packet Pg. 27 PROJECT NUMBERS (By Engineering Number) 4.2.a Engineering Protect Project Accounting Funding Number Number Proiect Title IL Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park c443 Edmonds Fishing Pier Rehab STIR E5AA c470 Trackside Warning System c471 2015 Traffic Calming STIR E5CA c463 2015 Overlay Program c475 2015 Waterline Overlays SWR E5CC i007 2015 Sewerline Overlays c474 Bikelink Project General E5DB c478 Edmonds Waterfront Access c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E5FD c479 Seaview Park Infiltration Facilit c484 12th Ave & Sierra Stormwater System Improvements SWR E5GA c469 2016 Sanitary Sewer Replacement Projects Lake Ballinger Trunk Sewer Study WWTP E5HA c481 WWTP Outfall Pipe Modifications c468 2016 Waterline Replacement Projects WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) Five Corners Reservoir Re -coating FAC E5LA c476 AN Upgrades - Council Chambers solo Standard Details Updates STIR E6AA s014 Hwy 99 Gateway Revitalization i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6CA i008 2016 Overlay Program i009 2016 Waterline Overlays SWR E6CC i010 2016 Sewerline Overlays c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STIR E6DB s016 ADA Transition Plan i016 2016 Curb Ramp Upgrades STIR E6DD i017 Minor Sidewalk Program Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements STM E6FD s017 SWR SWR WTR c491 E6GA i013 c488 E6GC c492 3rd Ave Rain Gardens Stormwater Comp Plan Update 183rd PI SW Storm Repairs 2017 Sanitary Sewer Replacement Pr Citywide CIPP Sewer Rehab Phase II 2018 Sewerline Replacement Project s013 Utility Rate Update E6JB i014 2017 Waterline Replacement Projects M Revised 3/8/2019 Packet Pg. 28 4.2.a PROJECT NUMBERS (By Engineering Number) Engineering Protect Project Accounting Funding Number Number Proiect Title c493 2018 Waterline Replacement Project PRK E6MA c480 Veteran's Plaza FAC Band Shell Replacement PRK E6MC c494 Yost Park Spa 2017 Traffic Calming STIR E7AB i024 Audible Pedestrian Signals i005 228th St. SW Corridor Improvements STIR E7CA i018 2017 Overlay Program i019 2017 Waterline Overlays SWR E7CC i020 2017 Sewerline Overlays i025 89th PI W Retaining Wall STIR E7DA i022 2017 Curb Ramp Upgrades i023 2017 Minor Sidewalk Program STIR E7DC i026 Citywide Pedestrian Crossing Enhancements m105 OVD Slope Repair & Stabilization STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement Dayton Street Plaza � PRK E7MA m103 Waterfront Restoration i027 2018 Traffic Calming STIR E8AB i028 220th Adaptive i)29 76th Ave W & 220th St. SW Intersection Improvements STIR E8CB i030 2018 Overlay Program 8CC i031 84th Ave W Overlay from 220th to 212th WTR E8CD i034 2018 Waterline Overlays 2018 Sewerline Overlays A STIR E8DA i032 2018 Minor Sidewalk Project i033 ADA Curb Ramps STIR E8DC i037 238th St. Island & Misc Ramps s018 2018 Lorian Woods Study STM E8FB c521 174th St. & 71stAve Storm Improvements c525 2019 Storm Maintenance Project SWR E8GA c516 2019 Sewerline Replacement Project c523 2019 Swedish Waterline Replacement UTILITIES E8JB s020 2019 Utility Rate & GFC Update Fourth Avenue Cultural Corridor STIR E9CA i036 2019 Overlay Program Revised 3/8/2019 Packet Pg. 29 4.2.b Benefit Checks Summary Report City of Edmonds Pay Period: 916 - 02/16/2019 to 02/28/2019 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 63682 03/05/2019 epoa EPOA-1 POLICE 69.00 0.00 63683 03/05/2019 jhan JOHN HANCOCK 599.88 0.00 63684 03/05/2019 flex NAVIA BENEFIT SOLUTIONS 2,337.07 0.00 63685 03/05/2019 icma VANTAGE TRANSFER AGENTS 304884 4,578.56 0.00 63686 03/05/2019 afscme WSCCCE, AFSCME AFL-CIO 2,437.94 0.00 10,022.45 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 2844 03/05/2019 pens DEPT OF RETIREMENT SYSTEMS 313,544.80 0.00 2845 03/05/2019 aflac AFLAC 6,069.58 0.00 2848 03/05/2019 wadc WASHINGTON STATE TREASURER 29,261.06 0.00 2849 03/05/2019 us US BANK 99,021.17 0.00 2850 03/05/2019 mebt WTRISC FBO #N317761 104,974.83 0.00 2852 03/05/2019 pb NATIONWIDE RETIREMENT SOLUTION 6,477.32 0.00 2853 03/05/2019 oe OFFICE OF SUPPORT ENFORCEMENT 628.50 0.00 559,977.26 0.00 Grand Totals: 569,999.71 0.00 3/7/2019 Packet Pg. 30 4.2.c Payroll Earnings Summary Report City of Edmonds Pay Period: 916 (02/16/2019 to 02/28/2019) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pay Correction 0.00 -156.28 121 SICK SICK LEAVE 408.75 17,541.99 122 VACATION VACATION 824.75 40,211.49 123 HOLIDAY HOLIDAY HOURS 108.00 4,950.21 124 HOLIDAY FLOATER HOLIDAY 30.00 1,284.94 125 COMP HOURS COMPENSATORY TIME 162.00 6,990.69 130 COMP HOURS Holiday Compensation Used 9.00 401.50 131 MILITARY MILITARY LEAVE 24.00 1,345.60 141 BEREAVEMENT BEREAVEMENT 26.00 993.85 150 REGULAR HOURS Kelly Day Used 75.00 4,037.74 155 COMP HOURS COMPTIME AUTO PAY 97.67 4,513.72 160 VACATION MANAGEMENT LEAVE 23.50 1,995.84 170 REGULAR HOURS COUNCIL BASE PAY 700.00 8,750.00 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 200.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICAL 0.00 3,521.58 190 REGULAR HOURS REGULAR HOURS 13,477.25 621,293.44 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 4,535.60 195 REGULAR HOURS ADMINISTRATIVE LEAVE 144.00 7,728.00 197 MISCELLANEOUS INCLEMENT WEATHER 44.25 2,454.01 205 OVERTIME HOURS OVERTIME .5 3.00 61.89 210 OVERTIME HOURS OVERTIME -STRAIGHT 129.00 5,923.45 215 OVERTIME HOURS WATER WATCH STANDBY 36.00 1,906.56 216 MISCELLANEOUS STANDBY TREATMENT PLANT 10.00 888.71 220 OVERTIME HOURS OVERTIME 1.5 206.00 13,530.24 225 OVERTIME HOURS OVERTIME -DOUBLE 52.00 3,456.60 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 111.86 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 992.71 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 1,773.48 602 COMP HOURS ACCRUED COMP 1.0 98.96 0.00 603 COMP HOURS Holiday Comp 1.0 18.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 112.50 0.00 606 COMP HOURS ACCRUED COMP 2.0 8.25 0.00 902 MISCELLANEOUS BOOT ALLOWANCE 0.00 412.50 acc MISCELLANEOUS ACCREDITATION PAY 0.00 78.66 03/07/2019 Packet Pg. 31 4.2.c Payroll Earnings Summary Report City of Edmonds Pay Period: 916 (02/16/2019 to 02/28/2019) Hour Type Hour Class Description Hours Amount acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 130.96 boc MISCELLANEOUS BOC II Certification 0.00 91.74 colre MISCELLANEOUS Collision Reconstructionist 0.00 117.51 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 160.86 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 481.80 det MISCELLANEOUS DETECTIVE PAY 0.00 111.20 det4 MISCELLANEOUS Detective 4% 0.00 1,075.64 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 723.91 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 829.56 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,150.61 hol HOLIDAY HOLIDAY 1,262.60 58,081.21 k9 MISCELLANEOUS K-9 PAY 0.00 217.06 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 712.27 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 148.17 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 958.20 Ig12 LONGEVITY Lonqevitv 9% 0.00 5,734.58 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,733.25 Ig14 LONGEVITY Lonqevitv 5% 0.00 1,322.33 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 381.68 Iq4 LONGEVITY Lonqevitv 1 % 0.00 375.31 Iq5 LONGEVITY Lonqevitv 3% 0.00 556.00 Iq6 LONGEVITY Lonqevitv .5% 0.00 289.05 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 533.19 Iq9 LONGEVITY Lonqevitv 3.5% 0.00 104.93 mels SICK Medical Leave Sick 53.00 1,929.87 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 222.40 pds MISCELLANEOUS Public Disclosure Specialist 0.00 101.78 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,212.04 prof MISCELLANEOUS PROFESSIONAL STANDARDS SER 0.00 173.48 sdp MISCELLANEOUS SPECIAL DUTY PAY 5% 0.00 287.66 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 173.48 sro MISCELLANEOUS School Resource Officer 0.00 111.20 str MISCELLANEOUS STREET CRIMES 0.00 462.88 traf MISCELLANEOUS TRAFFIC 0.00 352.51 03/07/2019 Packet Pg. 32 Payroll Earnings Summary Report City of Edmonds Pay Period: 916 (02/16/2019 to 02/28/2019) Hour Type Hour Class Description Hours 18,147.48 Total Net Pay Amount $847,778.90 $575,670.60 4.2.c 03/07/2019 Packet Pg. 33 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235733 3/4/2019 076942 WOLFE VIDEO LLC 0434594-in TV JUST CHARLIE TV JUST CHARLIE 001.000.61.557.20.49.00 325.0( Total: 325.0( 235734 3/7/2019 076040 911 SUPPLY INC 70658 INV 70658 EDMONDS PD - BALLISTIC S 12 PATROLLER FR 22x31 IIIA- 001.000.41.521.22.35.00 10,606.01 10.3% Sales Tax 001.000.41.521.22.35.00 1, 092.4: 71339 INV 71339 EDMONDS PD - MCINTYRE BLAUER 4660 SOFT SHELL JACKET 001.000.41.521.22.24.00 119.9E BLAUER 9820 TAC SHELL JACKET 001.000.41.521.22.24.00 229.9E EMBROIDERED NAMETAPE 001.000.41.521.22.24.00 16.0( 10.0% Sales Tax 001.000.41.521.22.24.00 36.6( 71340 INV 71340 EDMONDS PD - MITSUI BLAUER 9820 TAC SHELL JACKET 001.000.41.521.22.24.00 229.9E NAMETAPE FOR JACKET 001.000.41.521.22.24.00 8.0( SEAM SEAL FOR JACKET 001.000.41.521.22.24.00 10.0( BLAUER 811 OX MOCK TURTLENECK 001.000.41.521.22.24.00 29.9E BLAUER 343P FR. ZIP TRAFFIC VEST 001.000.41.521.22.24.00 54.9E HEATPRESS LETTERS 001.000.41.521.22.24.00 12.0( 10.0% Sales Tax 001.000.41.521.22.24.00 34.5( Page: 1 Packet Pg. 34 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 2 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235734 3/7/2019 076040 076040 911 SUPPLY INC (Continued) Total : 12,480.5E 235735 3/7/2019 073947 A WORKSAFE SERVICE INC 270981 PRE -EMPLOYMENT TESTING PRE -EMPLOYMENT DRUG TEST - STRI 111.000.68.542.90.41.00 55.0( Total : 55.0E 235736 3/7/2019 069751 ARAMARK UNIFORM SERVICES 1991133052 WWTP: 2/27/19 UNIFORMS,TOWELS+M Mats/Towels 423.000.76.535.80.41.00 56.3£ Uniforms 423.000.76.535.80.24.00 3.5( 10.3% Sales Tax 423.000.76.535.80.41.00 5.8' 10.3% Sales Tax 423.000.76.535.80.24.00 0.3( 1991133053 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 51.5£ 10.3% Sales Tax 001.000.64.576.80.24.00 5.3' Total: 122.9' 235737 3/7/2019 064369 CODE PUBLISHING CO 62721 CITY CODE WEB UPDATE & ORDINANC EDMONDS CITY CODE & WEB UPDATE 001.000.25.514.30.41.00 360.1: Total : 360.1: 235738 3/7/2019 065683 CORRY'S FINE DRY CLEANING JAN-FEB 2019 EDMONDS POLICE DEPT. JAN-FEB 201 JAN-FEB 2019 DRY CLEANING 001.000.41.521.22.24.00 636.4E Total : 636.4E 235739 3/7/2019 069529 D & G BACKHOE INC E6JB.Pmt 10 FINAL E6JB.PMT 10 FINAL THRU 1/16/19 E6JB.Pmt 10 FINAL thru 1/16/19 421.000.74.594.34.65.10 128.867.1 £ Page: 2 Packet Pg. 35 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 3 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235739 3/7/2019 069529 D & G BACKHOE INC (Continued) E6JB.Ret 10 421.000.223.400 -5,841.E , E6JC.Pmt 7 FINAL E6JC.PMT 7 FINAL THRU 1/31/19 E6JC.Pmt 7 FINAL thru 1/31/19 421.000.74.594.34.65.10 79,477.4� E6JC.Ret 7 421.000.223.400 -3,635.2E Total : 198,867.74 235740 3/7/2019 006626 DEPT OF ECOLOGY L1400002 #10 WWTP: #10 LOAN PAYMENT/INTEREST Principal: 423.000.76.591.39.78.10 14, 370.9 , Interest: 001-727-1-1400002N-0409-000OP 423.000.76.592.39.83.10 3,370.9E Admin/Debt Service Charge: 423.000.76.592.35.89.00 2,543.0, Total : 20,284.9, 235741 3/7/2019 064531 DINES, JEANNIE 19-3915 2/26/2019 CITY COUNCIL MINUTES 02/26/2019 CITY COUNCIL MINUTES AN 001.000.25.514.30.41.00 336.0( Total: 336.0( 235742 3/7/2019 076940 EDMONDS COMEDY NIGHT 03052019 BANNER SERVICE REFUND Banner Service Refund for week of Feb 111.000.322.40.000.00 100.0( Total: 100.0( 235743 3/7/2019 076610 EDMONDS HERO HARDWARE 1250 PM SUPPLIES: PLUGS, SOCKET, PENS PM SUPPLIES: PLUGS, SOCKET, PENS 001.000.64.576.80.31.00 22.9E 10.3% Sales Tax 001.000.64.576.80.31.00 2.3( 1252 PM SUPPLIES: PAINT TRAY, PRIMER PM SUPPLIES: PAINT TRAY, PRIMER Page: 3 Packet Pg. 36 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 4 Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 235743 3/7/2019 076610 EDMONDS HERO HARDWARE (Continued) 001.000.64.576.80.31.00 24.9£ 10.3% Sales Tax 001.000.64.576.80.31.00 2.5 , Total : 52.8 , 235744 3/7/2019 008705 EDMONDS WATER DIVISION 7-05276 CEMETERY SEWER & STORM 820 15TI CEMETERY SEWER & STORM 820 15Ti 130.000.64.536.50.47.00 194.1 , Total : 194.11 235745 3/7/2019 008812 ELECTRONIC BUSINESS MACHINES AR126990 ACCT #MK5648 CONTRACT Maintenance for printers Printer 512.000.31.518.88.48.00 307.2( 10.3% Sales Tax 512.000.31.518.88.48.00 31.6, Total : 338.8d 235746 3/7/2019 076751 FALK, NICHOLAS Falk, Nicholas REIMBURSE FOR TRAVEL TO SNO CO Reimburse for travel to Sno Co 001.000.62.524.10.43.00 59.1E Total : 59.11 235747 3/7/2019 076941 FOSTER, KENNEDY 118-0002/0003 REFUND FEES FOR 118-0002AND 118-0 REFUND FILING & IMPOUND FEES FOF 001.000.41.521.10.41.00 499.2( Total : 499.2E 235748 3/7/2019 011900 FRONTIER 253-003-6887 LIFT STATION #6 VG SPECIALACCESS LIFT STATION #6 VG SPECIAL ACCESS 423.000.75.535.80.42.00 42.1, 253-012-9189 WWTP: 2/25-3/24/19 AUTO DIALER 1 VC AUTO DIALER - 1 VOICE GRADE SPEC 423.000.76.535.80.42.00 41.5, 425-771-0158 FIRE STATION #16 ALARM AND FAX LIN FIRE STATION #16 ALARM AND FAX LIN 001.000.66.518.30.42.00 135.1( Page: 4 Packet Pg. 37 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 5 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235748 3/7/2019 011900 FRONTIER (Continued) 425-771-5553 WWTP: 2/25-3/24/19AUTO DIALER:1 BL 2/25-3/24/19 AUTO DIALER - 1 BUSINES 423.000.76.535.80.42.00 124.0£ 425-776-6829 CITY HALL ALARM LINES 121 5TH AVE CITY HALL FIRE AND INTRUSION ALAR 001.000.66.518.30.42.00 139.0£ 509-022-0049 LIFT STATION #2 VG SPECIALACCESS LIFT STATION #2 VG SPECIAL ACCESS 423.000.75.535.80.42.00 26.4( Total : 508.3, 235749 3/7/2019 076542 GRANICUS 109881 LEGISLATIVE MANAGEMENT - AGEND/ LEGISLATIVE MANAGEMENT - AGEND/ 001.000.25.514.30.48.00 1,417.5' 10.3% Sales Tax 001.000.25.514.30.48.00 146.0( Total: 1,563.5' 235750 3/7/2019 065764 HASNER, THOMAS W 24 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,922.7( Total: 1,922.7( 235751 3/7/2019 072647 HERRERA ENVIRONMENTAL 43996 EDMONDS WATERFRONT PARK REDE` EDMONDS WATERFRONT PARK REDE` 125.000.64.594.76.65.41 558.1' Total : 558.1' 235752 3/7/2019 061013 HONEY BUCKET 0550973139 CITY PARK SHOP HONEY BUCKET CITY PARK SHOP HONEY BUCKET 001.000.64.576.80.45.00 111.6£ 0550974222 SEAVIEW PARK HONEY BUCKET SEAVIEW PARK HONEY BUCKET 001.000.64.576.80.45.00 111.6( 0550976267 HICKMAN PARK HONEY BUCKET Page: 5 Packet Pg. 38 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 6 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account m L 3 c Amoun M N 235752 3/7/2019 061013 HONEY BUCKET (Continued) HICKMAN PARK HONEY BUCKET t 001.000.64.576.80.45.00 607.6, v 0550976268 YOST PARK POOL HONEY BUCKET r N YOST PARK POOL HONEY BUCKET 0 001.000.64.576.80.45.00 309.2, 0550976269 HAINES WHARF PARK HONEY BUCKET j HAINES WHARF PARK HONEY BUCKET 001.000.64.576.80.45.00 218.7£ 0550976270 PINE STREET PARK HONEY BUCKET 4- PINE STREET PARK HONEY BUCKET 001.000.64.576.80.45.00 113.8! 0550976271 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 113.8! O 0550976272 WILLOW CREEK FISH HATCHERY HON L WILLOW CREEK FISH HATCHERY HON sZ 001.000.64.576.80.45.00 215.0! E 0550976273 CIVIC FIELD 6TH & BELL HONEY BUCK ty CIVIC FIELD 6TH & BELL HONEY BUCK v 001.000.64.576.80.45.00 113.8! O 0550976274 MARINA BEACH/DOG PARK HONEY BU to MARINA BEACH/DOG PARK HONEY BU 0 L 001.000.64.576.80.45.00 1,394.2, Q 0550976275 CIVIC CENTER PLAYFIELD HONEY BU( Q CIVIC CENTER PLAYFIELD HONEY BU( y 001.000.64.576.80.45.00 113.8£ = 0550976276 CIVIC FIELD 6TH & EDMONDS HONEY I m CIVIC FIELD 6TH & EDMONDS HONEY I v 001.000.64.576.80.45.00 113.8! O Total : 3,537.41 C 235753 3/7/2019 071137 KIDZ LOVE SOCCER 7288 7290 SOCCER 7288 7290 KIDZ LOVE SOCCER INSTRI E 7288 KIDZ LOVE SOCCER INSTRUCTIC v 001.000.64.571.25.41.00 396.0( 7290 KIDZ LOVE SOCCER INSTRUCTIC Q Page: 6 Packet Pg. 39 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 7 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account m L 3 c Amoun M to 235753 3/7/2019 071137 KIDZ LOVE SOCCER (Continued) 001.000.64.571.25.41.00 158.4( t 7289 7291 SOCCER 7289 7291 KIDZ LOVE SOCCER INSTRL v 7289 KIDZ LOVE SOCCER INSTRUCTIC r N 001.000.64.571.25.41.00 356.4( 0 7291 KIDZ LOVE SOCCER INSTRUCTIC 001.000.64.571.25.41.00 158.4( v Total: 1,069.21 'a 235754 3/7/2019 020039 MCMASTER-CARR SUPPLY CO 87253865 WWTP: SAFETY GLASSES,WK GLOVE: w SAFETY GLASSES, WK GLOVES, NPT c 423.000.76.535.80.48.00 873.3E Freight 423.000.76.535.80.48.00 23.2! co 10.3% Sales Tax 423.000.76.535.80.48.00 92.3! '5% 87345341 WWTP: HOSE/PIPE FITTINGS, NPT CAF Q HOSE/PIPE FITTINGS, NPT CAPS E 423.000.76.535.80.48.00 Freight v 423.000.76.535.80.48.00 8.3; O 10.3% Sales Tax 423.000.76.535.80.48.00 10.0, 0 87854074 WWTP: REGULATING VALVE Q' !z REGULATING VALVE Q 423.000.76.535.80.48.00 433.1 , r Freight An 423.000.76.535.80.48.00 10.8! d 10.3% Sales Tax v 423.000.76.535.80.48.00 45.7: p Total : 1,586.2, C 235755 3/7/2019 075539 NATURE INSIGHT CONSULTING 4 WILLOW CREEK DAYLIGHTING PROJ h E Tasks 1 - 4: Parks Project Mgmt and t 125.000.64.576.80.41.00 875.0( M Task 5: Engineering Dept Tasks Q Page: 7 Packet Pg. 40 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 8 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235755 3/7/2019 075539 NATURE INSIGHT CONSULTING (Continued) 422.000.72.594.31.65.41 62.5( Total : 937.5( 235756 3/7/2019 070855 NAVIA BENEFIT SOLUTIONS 10183254 FSA FEES - FEBRUARY FEB FSA FEES 001.000.22.518.10.41.00 161.0( Total : 161.0( 235757 3/7/2019 024001 NC MACHINERY MNCR1422341 WWTP: CREDIT FOR INV MNCS1418111 CREDIT FOR INV MNCS1418111 AS WR 423.000.76.535.80.48.00 164.4! 9.2% Sales Tax 423.000.76.535.80.48.00 -15.1, MNCS1418111 WWTP: CREDIT INV 1422341 APPLIED) CREDIT INV 1422341 dated 2/26/19 423.000.76.535.80.48.00 164.4! 9.2% Sales Tax 423.000.76.535.80.48.00 15.1: MNCS1422710 WWTP: COVER MOTOR W/WORD COVER MOTOR W/WORD 423.000.76.535.80.48.00 164.4! 10.3% Sales Tax 423.000.76.535.80.48.00 16.9, Total : 181.31 235758 3/7/2019 075838 NELSON ELECTRIC INC 36240 CITY HALL FIRE ALARM SYSTEM UPGF City Hall Fire Alarm System Upgrade 001.000.66.518.30.41.00 35,970.0( 10.3% Sales Tax 001.000.66.518.30.41.00 3,704.9, Total : 39,674.9- 235759 3/7/2019 024302 NELSON PETROLEUM 0688287-IN WWTP: CHEVRON ANALYSIS KITS CHEVRON ANALYSIS KITS 423.000.76.535.80.31.00 328.5( Page: 8 Packet Pg. 41 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 9 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235759 3/7/2019 024302 NELSON PETROLEUM (Continued) 9.7% Sales Tax 423.000.76.535.80.31.00 31.8E Total : 360.3E 235760 3/7/2019 025690 NOYES, KARIN 000 00 893 PLANNING BIRD. MINUTES 2/27/19 Planning Brd. Minutes 2/27/19 001.000.62.558.60.41.00 407.0( Total : 407.0( 235761 3/7/2019 065720 OFFICE DEPOT 278160883001 INV 278160883001 ACCT 90520437 EDN 12 PACKS OF PATROL MEMO BOOKS 001.000.41.521.10.31.00 29.3E CERTIFICATE COVERS - 6/PACK 001.000.41.521.10.31.00 18.6, 10.3% Sales Tax 001.000.41.521.10.31.00 4.9, Total : 52.9d 235762 3/7/2019 026200 OLYMPIC VIEW WATER DISTRICT 0000130 PLANTER IRRIGATION 220TH ST SW & PLANTER IRRIGATION 220TH ST SW & 001.000.64.576.80.47.00 19.11 0001520 CEMETERY 820 15TH ST SW CEMETERY 820 15TH ST SW 130.000.64.536.50.47.00 45.8, 0001530 CEMETERY SPRINKLER 820 15TH ST S CEMETERY SPRINKLER 820 15TH ST S 130.000.64.536.50.47.00 25.9£ 0002930 SPRINKLER @ 5TH AVE S & SR104 SPRINKLER @ 5TH AVE S & SR104 001.000.64.576.80.47.00 21.1 0021400 FIRE STATION #20 88TH AVE W / METE FIRE STATION #20 88TH AVE W / METE 001.000.66.518.30.47.00 305.4£ 0026390 PLANTER IRRIGATION 10415 226TH PL PLANTER IRRIGATION 10415 226TH PL Page: 9 Packet Pg. 42 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 10 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235762 3/7/2019 026200 OLYMPIC VIEW WATER DISTRICT (Continued) 001.000.64.576.80.47.00 21.1 , Total : 438.6E 235763 3/7/2019 070962 PAULSONS TOWING INC 118873 INV 118873 EDMONDS PD - CASE 194' TOW 1995 HONDAAEH9686 001.000.41.521.22.41.00 189.0( 10.4% Sales Tax 001.000.41.521.22.41.00 19.6( Total: 208.6E 235764 3/7/2019 028860 PLATT ELECTRIC SUPPLY U465941 WWTP: DEEP STRUTS, SHALLOW, BI P DEEP STRUTS, SHALLOW, BI PINS, 423.000.76.535.80.48.00 791.8E 10.3% Sales Tax 423.000.76.535.80.48.00 81.5( U485265 WWTP: PST PS200 EH10 SS DEEP STR PST PS200 EH 10 SS DEEP STRUTS 423.000.76.535.80.48.00 218.5£ 10.3% Sales Tax 423.000.76.535.80.48.00 22.5' Total: 1,114.5, 235765 3/7/2019 071559 PUBLIC SAFETY SELECTION PC 4483 INV 4483 EDMONDS PD PRE -HIRE EXAM 2/4/19 KERN 001.000.41.521.10.41.00 400.0( PRE -HIRE EXAM 2/11/19 BURKLANE 001.000.41.521.10.41.00 400.0( Total : 800.0E 235766 3/7/2019 046900 PUGET SOUND ENERGY 200009595790 FIRE STATION #16 8429 196TH ST SW / FIRE STATION #16 8429 196TH ST SW / 001.000.66.518.30.47.00 989.2! 200019375639 MEADOWDALE CLUBHOUSE 6801 N MI MEADOWDALE CLUBHOUSE 6801 N MI 001.000.66.518.30.47.00 236.2( Page: 10 Packet Pg. 43 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 11 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235766 3/7/2019 046900 046900 PUGET SOUND ENERGY (Continued) Total : 1,225.4! 235767 3/7/2019 070789 QUALITY CONTROL SERVICES INC 55289 WWTP: RECERTIFY WEIGHTS RECERTIFY WEIGHTS 423.000.76.535.80.41.00 205.0( Freight 423.000.76.535.80.41.00 12.5( Total : 217.5( 235768 3/7/2019 076493 REDSIDE CONSTRUCTION LLC ESKA.Pmt 10 ESKA.PMT 10 THRU 1/31/19 ESKA.Pmt 10 thru 1/31/19 421.000.74.594.34.65.10 80,103.0! Total: 80,103.0! 235769 3/7/2019 066786 RELIABLE SECURITY SOUND & DATA 22910 INV 22910 ORDER 1559 EDMONDS PD PROPERTY RM ALARM 3/19-3/20 001.000.41.521.80.41.00 359.4( 22911 INV 22911 ORDER 1558 EDMONDS PD IMPOUND LOT ALARM 3/19-3/20 001.000.41.521.80.41.00 359.4( Total: 718.8( 235770 3/7/2019 072733 SCHWING BIOSET INC 61421322 WWTP: O-RINGS, SEAL RINGS, FILTER O-RINGS, SEAL RINGS, FILTER CARTR 423.000.76.535.80.48.00 240.2t Freight 423.000.76.535.80.48.00 19.8, Total: 260.01 235771 3/7/2019 066918 SEDOR, NORMAN 23 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 7,000.0( Total : 7,000.01 235772 3/7/2019 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W / MI TRAFFIC LIGHT 9933 100TH AVE W / MI 111.000.68.542.64.47.00 35.8( Page: 11 Packet Pg. 44 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 12 Bank code: usbank Voucher Date Vendor Invoice PO # Description/Account m L 3 c Amoun M N 235772 3/7/2019 037375 SNO CO PUD NO 1 (Continued) 200274959 TRAFFIC LIGHT 23602 76TH AVE W / MI t TRAFFIC LIGHT 23602 76TH AVE W / MI v r 111.000.68.542.64.47.00 18.3, 'N 200422418 FRANCES ANDERSON CENTER 700 M/ O FRANCES ANDERSON CENTER 700 M/ 001.000.66.518.30.47.00 1,323.0: v 200748606 TRAFFIC LIGHT 9730 220TH ST SW / MI TRAFFIC LIGHT 9730 220TH ST SW / MI 111.000.68.542.64.47.00 17.1 1 w d 200943348 TRAFFIC LIGHT 23202 EDMONDS WAY TRAFFIC LIGHT 23202 EDMONDS WAY 111.000.68.542.64.47.00 45.9 , 201192226 TRAFFIC LIGHT 20408 76TH AVE W / MI R TRAFFIC LIGHT 20408 76TH AVE W / MI p L 111.000.68.542.64.47.00 19.2E 201563434 TRAFFIC LIGHT 660 EDMONDS WAY / h sZ TRAFFIC LIGHT 660 EDMONDS WAY / h E 111.000.68.542.64.47.00 24.7� M 201582152 TRAFFIC LIGHT 19600 80TH AVE W / MI v TRAFFIC LIGHT 19600 80TH AVE W / MI O 111.000.68.542.63.47.00 29.6£ > 201610276 OVERHEAD STREET LIGHTING AT CEN O L OVERHEAD STREET LIGHTING AT CEfv Q' 130.000.64.536.50.47.00 9.1E Q 201656907 DECORATIVE LIGHTING 413 MAIN ST / +r DECORATIVE LIGHTING 413 MAIN ST / An 111.000.68.542.63.47.00 275.3 1 m 201703758 PEDEST CAUTION LIGHT 23190 100TH v PEDEST CAUTION LIGHT 23190 100TH 3 O 111.000.68.542.64.47.00 31.1' 201762101 415 5TH AVE S 415 5TH AVE S E 001.000.64.576.80.47.00 32.8E v 201929916 WWTP: 1/24-2/21/19 FLOWMETER 1000 FLOW METER 23219 74TH AVE W / ME Q Page: 12 Packet Pg. 45 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds Bank code: usbank Voucher Date Vendor Invoice 235772 3/7/2019 037375 SNO CO PUD NO 1 (Continued) 202077194 235773 3/7/2019 063941 SNO CO SHERIFFS OFFICE 202087870 202161535 202289096 202421582 204292213 220547582 PO # Description/Account 423.000.76.535.80.47.62 FIRE STATION #20 23009 88TH AVE W / FIRE STATION #20 23009 88TH AVE W / 001.000.66.518.30.47.00 LIFT STATION #6 100 PINE ST / METER LIFT STATION #6 100 PINE ST / METER 423.000.75.535.80.47.10 CEMETERY WELL PUMP CEMETERY WELL PUMP 130.000.64.536.50.47.00 TRAFFIC LIGHT 22400 HWY 99 / METEF TRAFFIC LIGHT 22400 HWY 99 / METEF 111.000.68.542.64.47.00 LOG CABIN & DECORATIVE LIGHTING LOG CABIN & DECORATIVE LIGHTING 001.000.66.518.30.47.00 CHARGE STATION #1 552 MAIN ST / ME CHARGE STATION #1 552 MAIN ST / ME 111.000.68.542.64.47.00 TRAFFIC LIGHT SR104 @ 95TH AVE W TRAFFIC LIGHT SR104 @ 95TH AVE W 111.000.68.542.63.47.00 Total 2019-4868 INV 2019-4868 EDMONDS PD JAN 19 J/ 492.17 HOUSING DAYS @ $101.69 001.000.39.523.60.41.50 56.08 BOOKINGS @ $125.06 001.000.39.523.60.41.50 52.67 DAYS MED PREMIUM @ $58.44 001.000.39.523.60.41.50 38 DAYS MH PREMIUM @ $141.10 001.000.39.523.60.41.50 15 VIDEO COURT HRS @ $138.74 001.000.39.523.60.41.50 4.2.d Page: 13 m L 3 c Amoun M N Y v 16.6( t v r .N 556.4! 0 a� v 179.6£ 'a w 79.8£ c O 52.35 O O L cu 190.2£ M E 78.4 , v O R 42.2, O 3,058.5' Q Q r N 50,048.7£ `- v 7,013.3E �0 3,078.0, O E 5,361.8( v ca 2,081.1( Q Page: 13 Packet Pg. 46 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds 4.2.d Page: 14 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 235773 3/7/2019 063941 063941 SNO CO SHERIFFS OFFICE (Continued) Total : 67,583.0, 235774 3/7/2019 076433 SNOHOMISH COUNTY 911 1248 MAR-19 COMMUNICATION DISPATCH E MAR-19 COMMUNICATION DISPATCH E 001.000.39.528.00.41.50 70,111.5( MAR-19 COMMUNICATION DISPATCH S 421.000.74.534.80.41.50 1, 845.0, MAR-19 COMMUNICATION DISPATCH E 423.000.75.535.80.41.50 1, 845.0, Total: 73,801.51 235775 3/7/2019 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 689.5 , 103584 WWTP: RECYCLING Recycling + taxes 423.000.76.535.80.47.66 38.7! 103585 FRANCES ANDERSON CENTER 700 MI FRANCES ANDERSON CENTER 700 MI 001.000.66.518.30.47.00 724.4, 103586 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 605.1 E 103588 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 459.8� Total : 2,517.8- 235776 3/7/2019 076936 STROTKAMP ARCHITECTS BLD 2019.0149 REFUND/BLDG.: APPLICANT WITHDRE Refund/Bldg.: Applicant withdrew 001.000.257.620 96.0( Total : 96.0( 235777 3/7/2019 075587 THE UPS STORE #6392 00024 WWTP: 1/24, 1/25 & 2/21/19 SHIP CHGS 1/24, 1/25 & 2/21/19 SHIP CHGS 423.000.76.535.80.42.00 31.31 Page: 14 Packet Pg. 47 vchlist 03/06/2 019 12: 22:43 P M Bank code: usbank Voucher Date Vendor 235777 3/7/2019 075587 075587 THE UPS STORE #6392 235778 3/7/2019 072649 THE WIDE FORMAT COMPANY 235779 3/7/2019 038315 THYSSENKRUPP ELEVATOR 235780 3/7/2019 045515 WABO 235781 3/7/2019 067917 WALLY'S TOWING INC 235782 3/7/2019 071424 WASHINGTON ENERGY SERVICES Voucher List City of Edmonds Invoice (Continued) 113638 US54073 62245 BLD 2019.0089 235783 3/7/2019 047665 WATER ENVIRONMENT FEDERATION 01630118.2019 235784 3/7/2019 064800 WEHOP 640012 PO # Description/Account Total 20# BOND 36" X 500' FOR DSD WIDE F( 20# Bond 36" x 500' for DSD wide format 001.000.62.524.10.31.00 Total ELEVATOR MAINTENANCE SENIOR CE ELEVATOR MAINTENANCE SENIOR CE 001.000.66.518.30.48.00 10.3% Sales Tax 001.000.66.518.30.48.00 Total JOB POSTING - PLANS EXAMINER PLANS EXAMINER POSTING 001.000.22.518.10.41.40 Total INV 52245 TOW BNJ6436 CASE 19-459E TOW KIA OPTIMA BNJ6436 001.000.41.521.22.41.00 10.4% Sales Tax 001.000.41.521.22.41.00 Total BLDG. REFUND: BLD2019.0089 Bldg. Refund: BLD2019.0089 001.000.257.620 Total WWTP: PRANDOLPH 6/1/19-5/31/20 WE PRANDOLPH 6/1/19-5/31/20 WEFT PW( 423.000.76.535.80.49.00 Total FLOWER PROGRAM: PLANTS 4.2.d Page: 15 m L 3 z3 c Amoun c0 N 31.3, v d t v r N 214.0, 0 214.0 v N L 73 303.3, w d C 31.2, 3345, -a C R O 50.0( ca 50.0( M v 189.0( 0 cv 19.6E Q. 208.6( Q L 48.0( a) 48.0( U O Page: 15 Packet Pg. 48 vchlist 03/06/2 019 12: 22:43 P M Voucher List City of Edmonds Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account 235784 3/7/2019 064800 WEHOP (Continued) FLOWER PROGRAM: PLANTS 125.000.64.576.80.31.00 10.3% Sales Tax 125.000.64.576.80.31.00 Total 235785 3/7/2019 073137 WELCH-LANG, CAROLE 7337 FUN FACTORY 7337 FUN FACTORY INSTRUCTION 7337 FUN FACTORY INSTRUCTION 001.000.64.571.22.41.00 7339 FUN FACTORY 7339 FUN FACTORY INSTRUCTION 7339 FUN FACTORY INSTRUCTION 001.000.64.571.22.41.00 Total 235786 3/7/2019 074609 WEST COAST ARMORY NORTH 1512100 INV 1512100 EDMONDS PD - FEB 2019 RANGE LANE FEES - FEB 2019 001.000.41.521.40.41.00 10.3% Sales Tax 001.000.41.521.40.41.00 Total 54 Vouchers for bank code : usbank Bank total 54 Vouchers in this report Total vouchers 4.2.d Page: 16 m L 3 c Amoun M to Y v m t 1,085.5! v r .N 111.8' Q. 1,197.31 v L_ 73 599.4( w d c 627.1! 1,226.5! M O sz 95.2( 9.8' v 105.0' O R 529,912.8! 0 L Q 529,912.8! Q r rn L d t V 0 E :i Page: 16 Packet Pg. 49 Q 6.1 City Council Agenda Item Meeting Date: 03/12/2019 Arts Festival and Market Event Contracts Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History Each year the Council reviews special event contracts for the City. At this meeting we will present two of the contracts (Edmonds Arts Festival and the Market - Summer & Garden) the remaining three will be presented for review at a later date. Staff Recommendation It is our recommendation that you review both contracts (attached) and submit for approval on the following meetings consent agenda. Narrative Both the Arts Festival and Market contracts are very similar to the prior years contract. Both have been reviewed by the City Attorney and approved as to form. Changes are as follows: Language in both contracts has been updated to support our new compostable food service wares and packaging city code. Market contract changes: Addition of two food truck parking spaces Language that ensures the Market remains good stewards of the Veterans Plaza to include support removing trash and grease cleanup Collaborative approach to ensuring the restrooms are unlocked at 6 am Arts Festival contract changes: 3% increase in fee consistent with COLA One additional day of use in the courtyard (tent setup) All remaining changes are not substantive (i.e. date changes, etc.) Attachments: 2019 Market Contract FINAL 2019 Contract EAF FINAL Packet Pg. 50 6.1.a CONTRACT CITY OF EDMONDS, WASHINGTON AND EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY May 4-October 5, 2019 The following is an agreement ("Agreement") between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY (hereinafter referred to as the "Historical Society") (collectively, the "Parties"). WHEREAS, the Edmonds South County Historical Society has operated in the past a spring and summer market, providing a marketplace for Edmonds residents to display their wares, which uniquely promotes artists and other small business persons and their products; WHEREAS, the City Council finds that in addition to providing an opportunity for economic development and a recreational resource to the citizens of Edmonds, the event promotes tourism to the community and could provide an initial springboard for the development of a small business; and WHEREAS, the City Council finds that the considerations the City provides are more than adequately recompensed by the promises of the Historical Society and the public benefit to be derived from this Agreement; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: Responsibilities of the City. 1.1 Garden Market (May 4 throUgll .lone 8): The City shall provide use of the right of way, Bell Street between 5th and 6 h Avenues for farmer/producer based vendors each Saturday. 1.2 Summer Market (June 15 through October 5): • The City shall provide use of the right of way, Bell Street between 5 h and 6`" Avenues and 5th Avenue between Bell and Main Streets, by the Historical Society for the "Summer Market" event, each Saturday (Exception: No Summer Market August 17 during Taste of Edmonds). • The City shall allow vendor parking on the south, east and west sides of the police parking lot each Saturday (Exception: No Summer Market August 17 during Taste of Edmonds). The City shall allow food truck parking on the North side of the Public Safety Complex South parking tot entrance as outlined in Attachment A. Trucks must fit into the existing parking striping with enough space to allow for visibility while exiting the parking lot. The reserved space on the North end of the parking lot entrance shall not exceed 40 feet. The striped parking space on the South side of the South entrance will not be occupied with a food truck to ensure the best visibility. Food trucks must distribute their goods on the sidewalk side, not the street side of the truck. Packet Pg. 51 6.1.a All use and configuration of tents and other temporary facilities used in this event shall be inspected and reviewed prior to the event by Edmonds Fire Marshal or designated representative, in accordance with the provisions of the Open Air Market Ordinance. Tarps, tents, canopies and covers shall be tested and labeled for fire resistance. Also, all participants shall be required to adhere to all provisions of State and local law to insure that no lasting or permanent damage is done to any public facility or property. The Fire Marshal or the City, in accordance with its lawful authority under statute and ordinance, may use their discretion to cancel this event or to prohibit the attendance of the general public in certain areas when doing so would be a violation of state law or local ordinance. • The City shall install Summer Market banners as provided by Historical Society at approved sites. Historical Society shall obtain a Street Banner Permit and pay the required fee. • The City shall place four barricades behind the Museum prior to May 4 for the duration of the Market. ■ The City shall install appropriate "No Parking Saturdays" signage on Bell Street by April 30, 2019 and on 5th Avenue North by June 11, 2019. 1.3 The City shall supply a list of acceptable compostable and recyclable food ware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on -site collection containers, and any additional containers, if needed. 1.4 The City shall supply a key to allow the Historical Society to unlock the public restrooms adjacent to the market at 6:00 a.m. A City employee will perform routine maintenance in the restrooms mid -day. The City will maintain responsibility for locking the restrooms in the evening. 2. Responsibilities of the Historical Society. 5): 2.1 Garden Market (May 4 through June 8) and Summer Market (June 15 through October • Set up hours begin at 6:00 a.m. on Saturdays on 5th Avenue and 7:00 a.m. on Saturdays on Bell Street. + During the Summer Market, the sections of the Police parking lot not used by the Market will be reserved for police parking only. Parking restrictions will be posted and vendor and customer parking shall not be, allowed in this area. Violators may be towed at their own expense. • For Garden Market and Summer Market, parking restrictions shall be posted indicating violators will be towed. The Police Department will attempt to notify owners. If not located by 6:30 a.m., the police will proceed to have violating vehicles towed. ■ For Garden Market and Summer Market, street barricades are in place at 6:00 a.m. on Saturday and removed by 5:00 p.m. The Historical Society will ensure that Sound Disposal will have Packet Pg. 52 6.1.a adequate access to the alley next to the Museum for Saturday morning pickup. Sound Disposal will enter 56' Avenue from Main Street and access the alley by 8:00 a.m. at the latest. • Historical Society shall obtain necessary Street Use Permits for Summer Market. 2.2 The Historical Society shall provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $5,000,000 aggregate for personal injury, bodily injury and property damage. The City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The City shall be named as an insured on the Historical Society's General Liability insurance policy. The insurance policy shall contain, or be endorsed to provide that the Historical Society's insurance coverage shall be primary insurance. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Historical Society's insurance and shall not contribute to it. The Historical Society shall provide a certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A: VII. 2.3 The Historical Society agrees that the Market is a public event. The Historical Society further agrees that areas constituting the City -Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Historical Society shall permit citizens attending events open to the general public at a City -Provided Site during the Market to exercise therein their protected constitutional right to free speech without interference. 2.4 The City has enacted Ordinance 3749 restricting the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Historical Society will strongly encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.5 Pursuant to the state event recycling law, RCW 70.93.093, the Historical Society will place clearly marked recycling containers throughout the Event area for the collection of aluminum cans, glass or plastic bottles from event participants, and arrange for recycling services. 2.6 Pursuant to the City's Resolution 1357, the goal of which is to promote the use of certifiable compostable food service wares and packaging, food vendors at this public event are strongly encouraged to provide certifiable compostable food service wares to package and present food to event participants. In anticipation of future City restrictions vendors are also encouraged to reduce or eliminate the automatic provision of beverage straws and non-compostable food service wares and packaging. Aluminum and steel cans, plastic bottles and certain plastic cups that are accepted as recyclable, can continue to be acceptable for vendor use. When certifiable compostable food service wares and packaging are used, and recyclable containers are offered, event organizers will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded collection containers. Event organizers shall ensure that on -site collection containers are serviced properly and continually during the event. The Historical Society Packet Pg. 53 6.1.a representative shall meet with the City's Recycling Coordinator or representative prior to May 1, 2019, in order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage. 2.7 The Historical Society shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Historical Society's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Historical Society of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.8 Neither the Historical Society nor any of its officers, agents, or employees shall discriminate in the provision of services under this Agreement against any individual, partnership, or corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 2.9 In addition, the Parties acknowledge that pursuant to Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the statute is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Historical Society warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement. 2.10 Historical Society agrees to the following Market days: Garden Market: Saturdays, May 4 through June 8, 2019 Summer Market: Saturdays, June 15 through October 5, 2019 (No Market August 17 during Taste of Edmonds). Historical Society agrees to the following Market hours of operation: Garden Market open: 9:00 a.m.-2:00 p.m. Set up: 7:00 a.m.-9:00 a.m. Takedown: 2:00 p.m.-3:30 p.m. Summer Market open: 9:00 a.m.-3:00 p.m. Set up: 6:00 a.m.-9:00 a.m. (6:00 a.m. start on 5tn Avenue; 7:00 a.m. start on Bell Street) Takedown: 3:00 p.m.-4:30 p.m. 2.11 The City shall have no responsibility or liability for the provision of security services, nor shall it be liable for any loss or damage incurred by the Historical Society or the participants in this event. Packet Pg. 54 6.1.a 2.12 Historical Society shall provide fire watch for all times in and around the booths and displays open to the general public as part of this event. 2.13 Historical Society shall provide a portable sani-can on Bell Street at a location to be agreed upon by the City and the Historical Society. 2.14 Historical Society shall commit to being good stewards of the Veterans Plaza to include but not limited to monitoring and removal of garbage from the two (2) garbage cans located in Veteran's Plaza two (2) times per event and monitoring and prompt cleanup of any and all spills. 2.15 Individual vendors are responsible for packing out all of their own garbage. Historical Society may deposit up to sixteen (16) thirty-three (33) gallon bags of garbage generated in their area in the dumpster located in the Public Safety Center's trash enclosure that abuts Fire Station 17. 2.16 Historical Society shall arrange for and pay for a recycling container(s) from Sound Disposal. Container(s) shall be stored and serviced in the Public Safety Center's trash enclosure that abuts Fire Station 17. 2.17 Upon the completion of the event, Historical Society shall make adequate provisions for the cleanup and restoration of all sites rented or provided under terms of this Agreement to include but not limited to removal of any grease stains as a result of the event 2.18 Historical Society shall pay the City all permit fees, in accordance with provisions of open air market, Ordinance #3015, for the above -mentioned facilities use and services at least ten (10) days prior to the event. 2.19 Colored flags or banners may not be placed in the existing holes in the public sidewalk designated for the American flag program. 2.20 No ground penetrations are allowed unless authorized first by the City electrician and City Parks Department. Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the Historical Society. It is not allowed to fasten anything to the buildings, structures or trees, doing so may result in damage cost recovery and/or fine. 3. Miscellaneous. 3.1 Entire Agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or Packet Pg. 55 6.1.a due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Historical Society shall be deemed to be the same of the City for any purpose. The Historical Society alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. DATED this day of 2019. CITY OF EDMONDS: EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIE T -1 David O. Earling, Mayor y: Its: Date: ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 56 6.1.a 1 Attachment A. N IA Iv r 6 jo . D 51d z �" Ln 53C1 Nam �47 =53n 542 1 555 560 6TH AVE N 601 M k 7 Packet Pg. 57 6.1.b {47C. 189v CITY OF EDMONDS 700 MAIN ST I EDMONDS, WA 98020 1425.771.0230 1 FAX 425.771.0253 DAVE EARLING MAYOR PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT CONTRACT CITY OF EDMONDS, WASHINGTON AND EDMONDS ARTS FESTIVAL ASSOCIATION, INCORPORATED June 5 —18, 2019 The following is an agreement ("Agreement") between the CITY OF EDMONDS (hereinafter referred to as the "City"), and the EDMONDS ARTS FESTIVAL ASSOCIATION, INCORPORATED (hereinafter referred to as the "Festival Association") (collectively, the "Parties"). WHEREAS, the Festival Association has for many years sponsored a public event known as the Edmonds Arts Festival, which provides educational and artistic benefits to the citizens of Edmonds; and WHEREAS, the City Council finds that in addition to providing an educational opportunity, the Edmonds Arts Festival showcases Edmonds' artists and helps promote tourism and thereby the economy of Edmonds; and WHEREAS, the City Council finds that the considerations to be provided to the Festival Association by the City are more than adequately recompensed by the compensation provided by the Festival Association and from the public benefits received by the citizens of the City; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. Responsibilities of the City (certain Festival Association obligations included). 1.1 The City shall provide the following spaces at the Frances Anderson Center to the Festival Association: June 5'h at 10:00om to June 18'" at 5.00pm Rooms 114,115,123, 206, 207, 208, 209 (parallel bars will not be taken down), 210A & 302 for nonpublic use. June 5' at 10:00 m to June 17' at midni ht Gym June 6" at 11:30am to .tune 18' at 5:00pm Room 112 June 121" at 7:00am to .tune 17°h at midni ht Playfield and amphitheater June 11`" at 9:00 am to June 17' at midnight Courtyard + Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 58 6.1.b The playfield shall be used for Artwork Booths. The City may sprinkle the field prior to the Festival to reduce dust. The playfield irrigation system shall be turned off by 8:00 a.m. on June 11', 2019. The Festival Association agrees to cover the infield dirt only. The courtyard area (West of the outdoor stage) may be used for a food concession area. The City shall provide up to fifteen (15) picnic tables at the concession area and up to fifteen (15) garbage cans around the outside area. The Festival Association shall also provide crew members to assist with the moving and placement of picnic tables and garbage cans. The Festival Association shall be responsible for providing a dumpster for trash and grease traps for waste water disposal. The Festival Association shall provide the City with a list of supplies (trash can liners, paper towels, etc.) which the City shall order. The Festival Association will pay the invoices for all supplies in a timely fashion. Under no circumstances shall the Festival Association have access to Rooms 210 and 211 1.2 The City shall provide the following spaces at the Edmonds Library Plaza to the Festival Association to be used for special functions: ,tune 6" at 8:30am to June 17" at midnight. Plaza Room June I I" at 8:30am to .fume 17 " at midnight. Plaza Patio 1.3 The City shall provide the use of Civic Center Playfeld to the Festival Association as follows: June 12" at 12:90nm until June 17"' at 8.00am The field shall be used exclusively for all -day parking of exhibitors and staff. Use shall be of the soccer/football field (excluding all turf areas). All vehicles must vacate the field by date/time noted here. The entrance adjacent to the Boys & Girls Club is prohibited except for emergency use. 1.4 All of the rooms identified herein shall be under the exclusive control of the Festival Association during the period identified due to the high value of the arts and crafts works that shall be located therein. The City shall make its best efforts to limit foot traffic not related to the Festival Association. 1.5 The City will check out two sets of the required keys plus three additional room keys to the Festival Association President, or designee, who shall be responsible for security of all Festival Association displays and supplies. 1.6 The City grants the Festival Association permission to cover the vending machines from June 12' at noon until June 16', 2019. 1.7 The City shall grant the Festival Association, on June 12'h, exclusive control of the hallways serving the rooms it is allowed to use for that evening starting at 5:00 p.m. During this time, the Festival Association shall hold the Gallery Opening from 5:30pm to midnight. The Fire Marshall will do an inspection of the tented area(s) prior to the start of the party for life safety issues. Alcohol may be served at the Opening, so long as the Festival Association obtains all required state licenses and approvals to serve alcohol. These will be furnished to • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 59 6.1.b the City at least one week in advance. The lighted display shall be reserved for the use of the Festival Association. The City shall provide ample trash cans for the evening of June 12th, 2019. Clean up shall be the responsibility of the Festival Association. 1.8 Eighth Avenue shall be closed between Main Street and Dayton Street for an additional food concession area and eating tables from June 12" at 8:OOam until June 17th at noon. The City shall provide and install safety barriers at both ends of the closed street. The Festival Association shall obtain a street closure permit as a part of its obligations under paragraph 2.10. EAFF will ensure that these safety barriers are kept in place and filled with water for the duration of the event. 1.9 Except as provided below, the City grants the Festival Association the exclusive use of the parking lot between the Anderson Center and the Edmonds Library for permit parking from June 12'h until through June 17`h, 2019, provided, however, that the Festival Association shall provide nine parking permits and marked stalls for Library staff/patrons, which include three handicapped parking stalls. The Dayton Street book drop and the Library receiving area must remain open at all times. The City shall provide official handicapped parking signs. One load/unload space each will be marked on Dayton and Main Street, and up to two spaces on 8th Avenue. 1.10 The City shall install Edmonds Arts Festival street banners at all approved sites. One additional banner on the east wall of the Frances Anderson Center will be installed by the City. The Festival Foundation will provide a site map where these are to be installed. 1.11 The City shall provide (one) 200-amp panel of electrical service for (the festival); the Festival Association must supply any additional power. A Festival Association representative and a City Public Works representative will meet prior to June 6', 2019, to draw up an interior and exterior electrical plan. The Festival Association is responsible for notifying PUD of hookups and scheduling inspection of temporary panels (including any necessary permits). The City shall provide the City Electrician on an "on Call" basis, and is subject to reimbursement from the Festival Association for time and materials, minimum 4- hour Overtime Callback. The City Electrician shall have final say in all electrical matters. (No ground penetrations are allowed unless authorized first by the City electrician and City Parks Department). Any unauthorized ground penetrations may be subject to fine and/or damage cost recovery from the Festival Association). (It is not allowed to fasten anything to the buildings, structures or trees, doing so may result in damage cost recovery and /or fine). 1.12 The Festival Association must have temporary panels and power poles removed by noon on June 191, 2019. 1.13 The City shall supply a list of acceptable compostable and recyclable foodware items and of suppliers for the compostable items to strongly encourage their use. The City shall provide signage for the on -site collection containers, and any additional containers, if needed. 2. Responsibilities of the Festival Association. 2.1 The Festival Association will operate the Edmonds Arts Festival consistent with its educational purposes and shall not illegally discriminate in the provision of the event or in its entrance requirements against any person or organization in violation of state or federal statute or local ordinance. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 60 6.1.b 2.2 In addition, the Parties acknowledge that, pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Festival Association warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement. 2.3 The Festival Association agrees that the Edmonds Arts Festival is a public event. The Festival Association further agrees that areas provided by the City that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Festival Association shall permit citizens attending events open to the general public during the Edmonds Arts Festival to exercise therein their protected constitutional right to free speech without interference on City property. 2.4 RCW 70.93.093 concerning event recycling became effective in Washington on July 22, 2007. The EAFF will place clearly marked recycling containers throughout the Event area for the collection of aluminum cans, glass or plastic bottles from event participants, and arrange for recycling services. 2.5 The City has enacted Ordinance 3749 restricting the use of single -use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Festival Association will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.6 Pursuant to the City's Resolution 1357, the goal of which is to promote the use of certifiable compostable food service wares and packaging, food vendors at this public event are strongly encouraged to provide certifiable compostable food service wares to package and present food to event participants. In anticipation of future City restrictions vendors are also encouraged to reduce or eliminate the automatic provision of beverage straws and non- compostable food service wares and packaging. Aluminum and steel cans, plastic bottles and certain plastic cups that are accepted as recyclable, can continue to be acceptable for vendor use. When certifiable compostable food service wares and packaging are used, and recyclable containers are offered, event organizers will provide for the on -site collection of compostable and recyclable materials from event participants, using designated color -coded collection containers. Event organizers shall ensure that on -site collection containers are serviced properly and continually during the event. EAF representative shall meet with the City's Recycling Coordinator or representative prior to May 29 2019, in order to be educated on the 3-container system to maximize diversion of compostable and recyclable materials from the garbage. 2.7 Displays and artworks shall not be hung from conduits or sprinkler pipes. Exits and exit signage shall not be obstructed except with specific approval of the Fire Marshal or his designee. Nothing shall be attached to any piece of art displayed by the City, or on any metal surface, within the Edmonds Art Festival premises made available by the City to the Festival Association and covered by this Agreement. The Festival Association shall be responsible for removing all paint, wires, and modifications made to the building for the Festival and restoring the premises to its original condition. No stakes shall be used on grassy areas of the • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 61 6.1.b Plaza. A Festival Association representative shall meet with a member of the City's Parks and Recreation Department prior to June 6'h, 2019 and on June 19'h, 2019 to inspect the facility to document the "original" and post event condition of the Anderson Center, the Plaza Rooms, and outside areas. 2.8 The Festival Association will provide sufficient portable sani-cans and wash stations. The Festival Association will take over cleaning and stocking the restrooms from June 12'' at 5:OOpm until June 17'h, 2019. The City shall provide one mop, pail, and broom to use for cleanup, supplies for the toilet facilities, and keys to dispensers. The Festival Association shall meet with the City's Lead Custodian to review cleaning expectations prior to event. In the event of a call -out during the event, the Festival Association shall reimburse the City for time and materials, at a minimum rate of 4-hour Overtime Callback. 2.9 The Festival Association shall provide manpower to assist with the tear- down of Room 207, date and time TBA prior to June 66', 2019. Also, City clients shall have access to the weight room (200A) for drop -in use up until 1:00 p.m., Wednesday, June 12", 2019, and starting again at 8:30 a.m., Tuesday, June 181h, 2019. The clients shall use the alternate Main Street entrance (no access through the gym). The City shall secure the hallway between the gymnasium and the weight room by 12:00 noon, Friday, June 7'h. The hallway must be opened by 2:00 p.m., June 121h and must remain open, clear and unobstructed for egress during the Edmonds Arts Festival. 2.10 Permits: The Festival Association shall be responsible for all required city and state permits. The Festival Association shall submit all required application(s) and fees(s) for the Street Banner Permits provided for by this Agreement. All permits will be arranged through a designated representative of the City. The Festival Association is responsible for obtaining any necessary permits for serving alcohol on the premises from the state. 2.11 The City of Edmonds shall post "NO DOGS" signs on the Edmonds Arts Festival grounds and the Civic Center Playfield as per City Ordinance. The Festival Association shall notify vendors of this ordinance as part of their registration instructions, and also inform vendors that this ordinance will be enforced. This provision shall not apply to service animals. 2.12 Clean -Up: The Festival Association shall be responsible for clean-up of the festival grounds, indoor spaces, and Civic Center Playfield as follows: 1) Restore all areas to their original condition 2) Pick up all trash and remove all items and equipment related to the Edmonds Arts Festival by 5:00 p.m., June 181h5 2019 (including grounds and buildings). 3) Plaza room carpet shall be professionally cleaned so that it is dry and ready for use by 8:30am on Tuesday, June 18'h, 2019. 4) Carpet/rugs, hard floor surfaces, and stairs shall be professionally cleaned, and otherwise restored to their original condition (with the exception of the gym) no later than June 19'h at noon. 5) Restroom facilities shall be professionally cleaned and ready for public use no later than June 17'h at Noon. 6) Power wash cleaning of the following: a Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 62 6.1.b a. All paved food concession areas b. Edmonds Library Plaza patio c. All pedestrian walkways/steps around amphitheater, Frances Anderson Center, and Library Plaza area 7) Wash east -facing windows on the first and second floor of the Frances Anderson Center by 4:00pm on June 18" 2019. (Care must be taken particularly with the Daycare windows below ground level which have exhaust fans that are not able to be sealed). 8) Install drain guards on all affected storm drains prior to the beginning of the Festival, and for removing them after clean-up is complete. Drain guards will be provided by the City. Power washed materials (litter, etc.) must be collected and disposed of and not pushed to adjacent areas. 9) Disposal of waste water shall be according to the City policy using grease traps provided, cleaned and picked up, by the Festival Association. 2.13 Fire Watch: The Festival Association shall provide a fire watch for all times the buildings and displays are open to the general public. The Fire Marshall or representative shall inspect the Frances Anderson Center with the Festival Association President, or designated representative, prior to June 6t}', 2019 and any potential problems will be noted and reported to the City prior to Fire Marshall's briefing. At 9:00am on June 14', 2019 Fire Marshal shall brief designated representatives of the Festival Association of the location and use of fire service features (fire extinguishers, pull stations, etc.) in the Anderson Center and Edmonds Plaza Room as well as inspect for any electrical and fire safety hazards. The Festival Association President and appointed representatives will be the responsible Festival Association individuals for performing fire prevention and fire watch activities. 2.14 The Festival Association shall insure that: 1) Kilns, barbecues, forges and other sources of heat shall be insulated from turfed areas to prevent the heat from killing the grass and sterilizing the soil. All heat producing appliances in locations other than the food vending area shall be approved by the Fire Department and may require conditions for their acceptable use. Food vendor installations will be inspected prior to the Edmonds Arts Festival opening. Tarps, tents, canopies and covers shall be listed and labeled for flame resistance. 1 2) Vehicles shall only be allowed on turfed areas to load and unload, with adjacent streets and Civic Center Soccer Playfield (dirt field) used for parking during the Edmonds Arts Festival. Food Court concessions will use the Main Street entrance for loading and unloading. The Festival Association shall notify all individual residents of the affected areas of 8th Avenue and provide general notice to all the citizens of the closure of 8th Avenue. 3) Gate control and parking supervision is provided at Civic Center Playfield to ensure orderly and efficient parking, and restrict parking to the sand/dirt surface within the track area. Use of the jogging track, tennis courts, softball field, and Boy' & Girls' Club activities should not be impacted. The Festival Association may be charged time and/or materials to return the area to its original condition. 4) Precaution and measures are taken to prevent from water entering into the interior of the Frances Anderson Center buildings. • Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 63 6.1.b 2.15 Fees: The Festival Association shall pay a fee of $6,798.00 ($6,138.80for Anderson Center, under stage storage, Plaza Room and environs + $659.20 for Civic Center Playfield) to the City for the use and services of the above mentioned facilities in this Contract no later than May 6t}', 2019. The Festival Association shall pay directly to the contractor for supplies provided through the City for the actual cost of supplies furnished by the City within thirty (30) days of mailing of a final bill by the City. 2.16 Damage Deposit: The Festival Association shall submit a cleaning/damage deposit of $1,000.00 to the City no later than May 6'h 2019. The deposit shall be refunded to the Festival Association if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse the City for loss or cleaning and supply costs. 2.17 The Festival Association shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Festival Association's performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Festival Association of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.18 The Festival Association shall provide a Certificate of Insurance evidencing insurance written on an occurrence basis with limits no less than $3,000,000 combined single limit per occurrence and $3,000,000 aggregate for personal injury, bodily injury and property damage. The City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The City shall be named as an insured on the Festival Association's General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Festival Association's insurance coverage shall be primary insurance. Any insurance, or insurance pool coverage maintained by the City shall be in excess of the Festival Association's insurance and shall not contribute to it. The Festival Association shall provide a certificate of insurance evidencing the required insurance before using the premises described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than ANII. 2.19 Notices. All requests for additional services and concerns of the Festival Association shall be directed by the Festival Association President to the City's designated representative, Parks Deputy Director 425-771-0230. 3. Miscellaneous 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall r Incorporated August 11, 1890 • Sister City - Hekinan, Japan Packet Pg. 64 6.1.b be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties' reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 ReIationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Festival Association shall be deemed to be the same of the City for any purpose. The Festival Association alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. DATED this S-4ay of , 2019. CITY OF EDMONDS: David O. Earling, Mayor ATTEST/ AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney EDMONDS ARTS FESTIVAL ASSOCIATION: By: I Its: Date: 3 L Incorporated August 11, 1890 ■ Sister City - Hekinan, Japan Packet Pg. 65 6.2 City Council Agenda Item Meeting Date: 03/12/2019 ILA Verdant Health Commission Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History The City submitted an application for funding for two Outdoor Fitness Zones to Verdant Health Commission. We were awarded funding and the ILA is the vehicle used to grant the funding to the City. Staff Recommendation Forward to full Council for approval on consent. Narrative The City has been planning to install Outdoor Fitness Zones in a few of our parks. This goal is part of the adopted PROS plan and CIP for the past several years. We have had an application in to Verdant for partial funding were just notified of funding recently. This ILA will help the City install and activate an Outdoor Fitness Zone at Mathay Ballinger Park this year. In addition, the ILA will provide funding for the Outdoor Fitness Zone at Civic Park in 2020. Attachments: Fund ingAgreementEdmondsFitnessZones (with SEC edits) 2.22.19 ch Packet Pg. 66 6.2.a INTERLOCAL AGREEMENT TO PROVIDE A PHYSICAL ACTIVITY PROGRAM This Agreement is made between Public Hospital District No. 2, Snohomish County, Washington and the City of Edmonds to provide a physical activity program in Edmonds. 1. PARTIES 1.1 Public Hospital District No. 2, Snohomish County, Washington ("PHD2"), a public hospital district formed under Chapter 70.44 RCW; and 1.2 The City of Edmonds, a Washington municipal corporation. 2. PURPOSE AND PROGRAM 2.1 The purpose of this Agreement is to enable the City of Edmonds to provide a physical activity program for the benefit of PHD2 residents (the "Physical Activity Program"). The scope of the Physical Activity Program is described in the City of Edmonds' grant application submitted on June 29, 2018 (attached hereto as Exhibit A (the "Application")). 2.2 As described in the Application, the Physical Activity Program will provide opportunities for area residents to improve their health by exercising in Edmonds Parks and the Program will accomplish this by installing exercise equipment called outdoor fitness zones at two parks and by providing free fitness classes using the equipment. 3. AUTHORITY 3.1 PHD2 is authorized under RCW 70.44.240 to "contract" with any "legal entity" to "provide any hospital or other health care facilities or other health care services to be used by individuals, districts, hospitals, or others, including providing health care maintenance services." RCW 70.44.007 defines "other health care services" to include "services that promote health, wellness, and prevention of illness and injury." 3.2 The City of Edmonds is a Washington municipal corporation. 4. TERM AND TERMINATION 4.1 The Agreement will begin on the date of the second signature on this Agreement. 4.2 The Agreement will end when the final reporting by the City of Edmonds is accepted and approved by PHD2 as described below. 5. OBLIGATIONS OF PHD2 5.1 PHD2 will fund the Physical Activity Program provided by the City of Edmonds in three payments: #A319 PAGE 1 OF 5 Packet Pg. 67 6.2.a (a) An initial payment of forty-nine thousand five hundred dollars and no cents ($49,500.00) on July 15, 2019; (b) A second payment of twelve thousand seven hundred fifty dollars and no cents ($12,750.00) on July 15, 2020; (c) A third and final payment of one hundred seven thousand seven hundred fifty dollars and no cents ($107,750.00) on July 15, 2021. 6. OBLIGATIONS OF THE CITY OF EDMONDS 6.1 The funds provided by PHD2 will be used by the City of Edmonds solely to fund a portion of the cost of two outdoor fitness zones and other park improvements to encourage physical activity by area residents, as specified in the Application. The improvements described in the Application will be completed by the City of Edmonds no later than November 30, 2019 for Mathay Ballinger Park and by September 30, 2021 for Civic Park. The City of Edmonds will be solely responsible for ongoing maintenance of the outdoor fitness zones during the term of this Agreement. The project scope may be further developed and refined, but not substantially altered from the scope described in the Application without the prior written authorization of PHD2. 6.2 As consideration for the participation of PHD2 in this Agreement, the City of Edmonds agrees to make the new park equipment available during the term of this Agreement for use to encourage the physical activity by residents and community groups and organizations that offer physical activity opportunities in the PHD2 service area. 6.3 To encourage use of the outdoor fitness zones, the City of Edmonds will will provide orientations for people to learn how to use the equipment and free classes for those people who would like to exercise in a group with an instructor. In addition, The City of Edmonds will partner with a vendor that can provide online instructions and a possible web app in order to provide additional instruction. 6.4 The City of Edmonds will measure the results of the Physical Activity Program, including the number participants in orientations and fitness classes, and through random counts of people at the parks. 6.5 The City of Edmonds will submit progress reports of activities carried out under the Program including summaries of outcomes and results and financial reports detailing use of the funds, according to the following schedule: Date due to PHD2 Type of report February 15, 2020 1st annual report February 15, 2021 2nd annual report February 15, 2022 3rd annual report February 15, 2023 4th annual report #A319 PAGE 2 OF 5 Packet Pg. 68 6.2.a 6.6 The City of Edmonds will use the funds provided by PHD2 only for the Physical Activity Program and will return any portion of the payments that are not used for the Physical Activity Program by February 15, 2022. 6.7 The City of Edmonds recognizes that PHD2 is a public agency subject to audit by the Washington State Auditor. The City of Edmonds will provide PHD2 with any accessible information that PHD2 is requested to provide to the Washington State Auditor or otherwise required to provide to the State of Washington or to the Federal Government or pursuant to the Washington Public Records Act. 6.8 The City of Edmonds will comply with all local, state and federal laws including, if applicable, the federal Health Insurance Portability and Accountability Act ("HIPAA"). Furthermore, the City of Edmonds will comply with all local, state and federal laws for bids, purchasing goods and services, and construction. 6.9 During the term of this Agreement, the City of Edmonds will give every consideration to suggestions by PHD2 for modifications to the Physical Activity Program to obtain more favorable health outcomes for the participants. 6.10 The City of Edmonds will give credit to PHD2 that recognizes its funding of the Physical Activity Program. The use of PHD2's logo, when appropriate, is encouraged. PHD2 and the City of Edmonds will work cooperatively to find a mutually agreeable way to recognize PHD2's funding of the Physical Activity Program in the two parks. 7. MISCELLANEOUS PROVISIONS 7.1 Relationship of the Parties. The relationship created between PHD2 and the City of Edmonds in this Agreement is strictly that of independent contractors. The Agreement creates no partnership or joint venture between the parties, nor may any officer or employee of one party be considered to be an employee or agent of the other. Further, the Agreement provides no rights to any third parties and may not be relied on by any other person or entity. 7.2 Applicable Law. The Agreement is entered under the laws of the State of Washington. Any litigation arising from this Agreement must be filed in Snohomish County Superior Court. 7.3 Liability and Insurance. The City of Edmonds will indemnify, defend and hold PHD2 harmless from any claims, lawsuits or other actions, and judgments arising in any way from the Physical Activity Program provided under this Agreement. The City of Edmonds will maintain a liability insurance policy of at least $1,000,000 per occurrence during the term of this Agreement. 7.4 Entire Agreement; Amendments. This Agreement is complete and integrates all understandings between the parties. No amendment or other change to the Agreement will be binding on either party unless agreed to in writing and signed by each party. #A319 PAGE 3 OF 5 Packet Pg. 69 6.2.a 7.5 Severability. If a court of competent jurisdiction rules any part of this Agreement to be invalid, the remainder of the Agreement will still be in full force and effect. 7.6 Force Majeure. Neither party will be in default or liable for failure to perform its obligations under this Agreement if that failure is due to causes beyond its reasonable control including, but not limited to, acts of God, acts of terrorism, fires, floods, windstorms earthquakes, labor disputes or governmental acts. 7.7 Notices and Reporting. Any notice or reporting required or otherwise given under this Agreement will be considered delivered or given when actually delivered or 48 hours after being deposited in the U.S. Mail as certified mail addressed to the following: To PHD2: Robin Fenn, Superintendent Public Hospital District No. 2, Snohomish County 4710 196th Street Lynnwood, WA 98036 To the City of Edmonds: Carrie Hite, Parks, Recreation & Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 7.8 Assignment. This Agreement may not be assigned without the written consent of the other party. Each party may consent to or decline a request for assignment by the other party at the sole discretion of the party from which consent is requested. 7.9 No Waiver. A party's forbearance or delay in exercising any right or remedy under this Agreement shall not constitute a waiver of the right or remedy at issue. Nor shall a waiver by either party of any right or remedy constitute a waiver of any other similar right or remedy. 7.10 No Joint Venture. Nothing contained in this Agreement shall be construed as creating any type or manner of partnership, joint venture or other joint enterprise between the parties. 7.11 No Separate Entity Necessar. The parties agree that no separate legal or administrative entities are necessary to carry out this Agreement. 7.12 Ownership of Property. Except as expressly provided to the contrary in this Agreement, any real or personal property used or acquired by either party in connection with its performance under this Agreement will remain the sole property of such party, and the other party shall have no interest therein. #A319 PAGE 4 OF 5 Packet Pg. 70 6.2.a 7.13 Execution in Counterparts. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall constitute one and the same agreement. 7.14 Warranty of AuthoritX. Each of the signatories hereto warrants and represents that he or she is competent and authorized to enter into this Agreement on behalf of the party for whom he or she purports to sign this Agreement. AGREED TO: PUBLIC HOSPITAL DISTRICT NO.2 SNOHOMISH COUNTY, WASHINGTON wo Robin Fenn, Superintendent THE CITY OF EDMONDS wo David O. Earling, Mayor Date: Date: #A319 PAGE 5 OF 5 Packet Pg. 71 6.3 City Council Agenda Item Meeting Date: 03/12/2019 E. Works/Barker Landscape Amendment #2 Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History Council awarded bid to Barker Landscape to design the waterfront redevelopment in front of the Senior Center. The Mayor signed the amendment #1 to this agreement, acknowledging the name change from Barker Landscape to Environmental Works. The Council made a budget decision to commit the City to the complete design and construction costs for the parking lot and frontage improvements of the Waterfront Center area during the 2019 budget adoption. Staff Recommendation Review amendment and forward to full Council for approval on consent. Narrative The attached amendment reflects the increase in design costs for the parking lot and frontage improvements. In addition, because the design team is recommending an enhanced electrical and lighting plan in the parking lot, there is also some allowance for electrical design that wasn't reflected in the original scope of work. As you can see from the attached budget, we do have budget authority for 2019 without allocating any more funds. We just need approval of this amendment for our contractor to complete design of the frontage improvements and upgraded lighting in the parking lot. Attachments: Amendment No. 2 to Environmental Works Professional Services Agreement 2.19.19 Edmonds Scope and Fees. Frontage.Amendment 2 Exhibit A.1 Edmonds Scope and Fees_Elect Engineering_Amendment 2 Exhibit A.2 Barker Landscape Waterfront PSA fully executed Budget with Amendment 2 2019.01.07 Amendment No. 1 to PSA-Barker EWorks Packet Pg. 72 6.3.a City of Edmonds Dave Earling Mayor 121 FIFTH AVENUE N. • EDMONDS, WA 98020 9425-771-0251 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT C. 15V AMENDMENT NO.2 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EDMONDS AND ENVIRONMENTAL WORKS (FORMERLY BARKER LANDSCAPE ARCHITECTS, P.S.) Dated February 21, 2019 WHEREAS, the City of Edmonds, Washington (the "City") and Barker Landscape Architects, P.S. (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape design and engineering services for the Edmonds Waterfront Restoration Project ("Project"), dated May 3, 2017 ("Underlying Agreement"); and WHEREAS, the Underlying Agreement was amended by Amendment No. 1, dated December 20, 2018 ("Amendment No. I"), to provide the City's consent to the assignment of the Underlying Agreement to Environmental Works; and WHEREAS, the City Council of the City of Edmonds has determined that it is in the best interests of the City to pay for the full parking lot and frontage improvements associated with the Project, and as a result must amend the Underlying Agreement; and WHEREAS, the design of the parking lot and frontage improvements requires a Site Lighting Plan, resulting in an additional cost; and WHEREAS, the City and Environmental Works desire to amend the Underlying Agreement, as amended by Amendment No. 1, to revise the scope of work and payment provisions thereof; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement, as amended by Amendment No. 1, both of which are attached hereto and incorporated herein as if fully set forth, as follows: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement shall be amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A.1 and Exhibit A.2, incorporated by this reference as fully as if herein set forth. Packet Pg. 73 Amendment No. 2 to Professional Services Agreement, Page 2 1.2 Payment. The $568,537 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, is hereby amended to include an additional not to exceed amount of $118,820 for the additional scope of work identified in Exhibit A to this Amendment No. 2. As a result of this Amendment No. 2, the total contract amount is increased to a new total not -to -exceed amount of $687,357 ($568,537 plus $118,820). 2. In all other respects, the Underlying Agreement between the parties, as amended by Amendment No. I shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of , 2019. CITY OF EDMONDS ENVIRONMENTAL WORKS By: David O. Earling, Mayor Its: ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 74 Amendment No. 2 to Professional Services Agreement, Page 3 6.3.a STATE OF WASHINGTON) )ss COUNTY OF ) On this day of , 2019, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared on behalf of Environmental Works, and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 75 Exhibit A.1 6.3.b City of Edmonds Design Services for Edmonds Waterfront Redevelopment FRONTAGE 2017 Scope of Work for Carrie Hite, Parks Recreation & Cultural Services Director Scope of work and Fee Proposal prepared by Environmental Works 40215th Avenue East, Seattle, Washington 98115 (206) 329-8300 fax (206) 329.5494 nmorin@eworks.org Assumptions: Landscape Architectural & Engineering services for full design & permitting services for the frontage of the new Edmonds Waterfront Center and Edmonds Waterfront Redevelopment Project. City is responsible for easements, any legal fees, dedication legal documents, and legal support. Not Included: Permit submittal fees, Construction administration Timeline March 2017-March 2019 (may extend further into 2019 depending on permit process) OV EDA, environmental WORKS Community Oesign Center Last updated: 01.22.19 Percentage or Overall Project Budget: 17% Eworks NM PGRC Breakdown of work by personnel in hours target dates Land. Arch. Land. Designer Civil Engineering Subtotal A. Scoping, Baseline Investigations, and 25% Preliminary Design $too Project Scoping Spring/Summer 2018 3 7 5 Permit Roadmap plan and coordination w/Team during 25% Design Spring/Summer 2018 3 3 $555 (1) Kickoff and (1) Team Site Visit Spring/Summer 2018 3 3 $385 $940 (1) Internal Team Coordination Meetings Spring/Summer 2018 3 3 $555 (1) EWC Team Coordination Meetings Spring/Summer 2018 3 3 $555 Background Review Spring/Summer 2018 3 3 $347 $902 (3) City Meetings Spring/Summer 2018 5 5 $138 $1,063 (2) Stakeholder meetings Spring/Summer 2018 5 5 $275 $1,200 SEPA Environmental Checklist review Spring/Summer 2018 3 3 $555 Preliminary Street Frontage Architectural and Landscape Design Spring/Summer 2018 5 2 $685 Prelim Site Plan Spring/Summer 2018 5 3 $814 $1,579 Demolition Spring/Summer 2018 4 4 $275 $1,015 Prelimin Road Frontage Improve Spring/Summer 2018 4 4 $2,752 $3,492 Project Management, Meeting notes, QA/QC,Accounting and Office Support Spring/Summer 2018 5 2 $798 $1,483 Update project schedule Spring/Summer 2018 3 2 $475 subtotal 57 45 $5,985 $3,600 $9,585 $6,263 B. 50% Design Development Eworks Project phone conferences / coordination w/ Team during Summer/Fall 2018 4 4 $740 Pre -application meetings, coordination w/ agencies in preparation for Fed. State, and City permitting Summer/Fall 2018 5 $138 $663 (2) Team Site Visits Summer/Fall 2018 5 5 $925 (2) Internal Team Coordination Meetings Summer/Fall 2018 5 5 $925 (2) EWC Team Coordination Meetings Summer/Fall 2018 3 3 $555 Coordination meetings with Permitting Agencies Summer/Fall 2018 5 3 $765 Technical Description permits and responses to tech. questions Summer/Fall 2018 4 2 $275 $855 Update task list to respond to project permit requirements gathered during 25% design Summer/Fall 2018 5 $525 Design Revisions Summer/Fall 2018 5 3 $765 Updated 3D model and Simulations Summer/Fall 2018 4 2 $580 Stakeholder engagement Summer/Fall2018 3 3 $555 Site Plan Engineering Summer/Fall 2018 $550 $550 Demolition Engineering Summer/Fall 2018 $275 $275 Engineering for Road Frontage Improvements Summer/Fall 2018 $2,332 $2,332 50% Engineering Drawings Summer/Fall 2018 $7,128 $7,128 50% TESC I Demo Plan (2 sheets) Summer/Fall 2018 3 4 $635 50% Grading & Drainage Plans (1 sheet) Summer/Fall 2018 $3,000 $3,000 50% Layout Plan (1 sheet) Summer/Fall 2018 3 4 $635 50% Site Sections (1 sheet) Summer/Fall 2018 3 5 $715 50% Paving Plan (1 sheet) Summer/Fall 2018 $1,500 $1,500 Review of 50% Set Summer/Fall 2018 5 $525 50% Modified CSI format outline specifications Summer/Fall 2018 5 $1,892 $2,417 50% Cost Estimate Summer/Fall 2018 5 5 $825 $1,750 Update project schedule Summer/Fall 2018 3 2 $475 50% Architectural Design Review Document & Presention Summer/Fall 2018 7 5 $1,135 QA/QC Review of 50% Set Summer/Fall 2018 7 5 $798 $1,933 Prepare and Submit Permit Applications Summer/Fall 2018 3 3 $555 subtotal 92 63 $33,412 $9,660 $5,040 W d r.+ :E K W Packet Pg. 76 Exhibit A.1 6.3.b $14,700 $18,712 C.90%Construction Documents ' Eworks Reid Middleton ■ Totall Project phone conferences / coordination w/Team during 90% Design Winter 2018 4 3 660 Team Site Visits Winter 2018 3 3 $555 Team Coordination Meetings Winter 2018 3 3 $555 Coordination meetings with Permitting Agencies Winter 2018 3 3 $555 Revised task list to respond to project permit requirements gathered during 60% design Winter 2018 3 $315 Design Revisions Winter 2018 4 3 $660 90% Engineering Design, including final Stormwater Report Winter 2018 3 $7,128 $7,443 Site Plan Engineering Winter 2018 $275 $275 Demolition Engineering Winter 2018 $275 $275 Engineering for Road Frontage Improvements Winter 2018 $2,673 $2,673 WSDOT / ADA Maximum Extent Feasibility Documentation (City req'd) Winter 2018 3 2 $1,500 $1,975 90% TESC I Demo Plans (2 sheets) Winter 2018 3 3 $2,500 $3,055 90% Civil plans and details (2 sheets) Winter 2018 $3,500 $3,500 Construction Stowmwater General Permit Stormwater Pollution Prevention Plan (SWPPP) Winter 2018 $2,000 $2,000 90% cost estimate Winter 2018 4 3 $550 $1,210 QA/QC Review of 90% Set Winter 2018 5 3 $798 $1,563 Front End Specifications Winter 2018 3 $315 Develop specifications and bid manual - 90% Modified CSI Specifications Winter 2018 4 3 $1,628 $2,288 Update project schedule Winter 2018 2 2 $370 Site Building Permit submittal Winter 2018 3 3 $555 Civil Building Permit submittal Winter 2018 3 3 $555 Demolition Building Permit Submittal Winter 2018 3 3 $555 subtotal 56 40 $5,880 $3,200 $9,080 $22,827 D. Final Bid Documents & Biddin Eworks �� Total Final Design Winter/Spring 2019 3 315 Team Coordination Meetings Winter/Spring 2019 3 2 $475 Demolition/Staging Winter/Spring 2019 3 2 $138 $613 Engineering for Road Frontage Improvements Winter/Spring 2019 $1,364 $1,364 Final Drawings Winter/Spring 2019 3 3 $4,167 $4,722 Front End Specifications Winter/Spring 2019 2 2 $370 Technical Specidfcations Winter/Spring 2019 4 2 $814 $1,394 100% Cost Estimate Winter/Spring 2019 3 2 $550 $1,025 Create multiple bid schedules to accommodate funding sources Winter/Spring 2019 3 2 $475 Prebid conference, clarifications Winter/Spring 2019 2 2 $174 $544 Out to bid, Bid Support, Answer bidders questions Winter/Spring 2019 3 3 $138 $693 Addenda (assume 3 unless our bid docs require more) Winter/Spring 2019 3 3 $433 $988 QAIQC Winter/Spring 2019 4 2 $1,177 $1,757 subtotal 100% construction documents& bidding 36 25 $3,780 $2,000 $5,780 $8,954 Eworks TOTAL -ALL DESIGN WORK $39,145 $56,755 $95,900 2 % for direct expenses for printing, mileage, postage, etc. $1,918 PROPOSED DESIGN CONTRACT AMOUNT $97,818 10% Management Reserve for unforeseen work $9,782 TOTAL PROPOSED DESIGN CONTRACT AMOUNT $107,600 W Packet Pg. 77 Exhibit A.2 6.3.c City of Edmonds Design Services for Edmonds Waterfront Redevelopment Electrical Engineering 2019 Scope of Work for Carrie Hite, Parks Recreation & Cultural Services Director Scope of work and Fee Proposal prepared by Environmental Works 402 15th Avenue East, Seattle, Washington 98115 (206) 329-8300 fax (206) 329.5494 nmorin@eworks.org Assumptions: Power & Control Site Lighting and Electrical engineerig services for Edmonds Waterfront Redevelopment by GLUMAC Not Included: Permit submittal fees, Construction administration Op EDM environmental Ins t g90 WORKS Community Design Center Last updated: 02.06.19 Percentage of Overall Project Budget: Eworks GLUMAC NM PC/RC Breakdown of work by personnel in hours target dates Land. Arch. Land. Designer Elect. Engineering Subtotal A. Site Lighting Plan $100 $80 Total Power Controls and Site Lighting, Stamped/signed drawings and specs Winter/Spring/Summer 2019 $11,220 $11,220 $0 $0 Eworks GLUMAC PROPOSED DESIGN CONTRACT AMOUNT $11,220 W Packet Pg. 78 6.3.d 0�' k CITY OF EDMONDS DAVE EARLING l.1 P 700 Main Street • EDMONDS. WA 98020 • 425-771-0320 • FAX 425-771-0253 MAYOR Websfte: www.edmondswe gov AU i� o PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Barker Landscape Architects, P.S., hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide landscape design and engineering services with respect to the Edmonds Waterfront Restoration project and waterfront connection; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of FIVE HUNDRED SIXTY EIGHT THOUSAND FIVE HUNDRED THIRTY SEVEN DOLLARS $ 568,537. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 1 Packet Pg. 79 6.3.d 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. w 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification 1 Hold harmless a reement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 80 6.3.d Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by E the Consultant, the City will be named on all policies as an additional insured. The Consultant a shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State19 of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. m No cancellation of the foregoing policies shall be effective without thirty days prior notice to the 0 City. ui The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. a) 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marifal status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent Contractor,. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. Packet Pg. 81 6.3.d 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Chimes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary y knowledge, skill and experience to perform services required by this Agreement. Consultant and c any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and ui in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non-assienahle. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Comrliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. Packet Pg. 82 6.3.d 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Barker Landscape Architects, P.S. 3002 NW 68th Street Seattle, WA 98117 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. J Y DATED THIS DAY OF t't'` _ , 2017. m N Y L Cl Y F ED S BARKER PE ARCHITECTS, P.S. F W By By David O. Earling, Mayor ; ATTE UT ICATED: Scott Passey, City Cl APP VE AS TO FO ice of the City Attorney Packet Pg. 83 6.3.d STATE OF WASHINGTON ) )ss COUNTY OF k ► nI ) rd On this 3day of O G y 5 2017, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Towi K Bc r r to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. �1111LIIIjjj t'%"" S Otv l V j .' RY PUBLIC 1AV036m.ExP3►� ;z= y commission ex es: 21.20 .: 22. Da .� . ►� �rr111' ollis FI tilwAO""",` Packet Pg. 84 6.3.d Exhibit A SCOPE OF WORK SCOPE OF WORK 2017 EDMONDS WATERFRONT RE -DEVELOPMENT Landscape Architectural & Engineering Design Services Design Services The City of Edmonds (City) is proposing to redevelop their central waterfront adjacent to the Senior Center. Planned improvements include removal of the parking structure on the beach, restoration and the construction of a walkway, new plaza and parking lot at the Senior Center, and a new connecting walkway on the beach in front of the Ebb Tide condominium building for public access to the promenade to the south. Design for the Ebbtide and Waterfront Center began in September 2015 when Environmental Works (architects for the Senior Center) engaged Barker Landscape Architects (Barker) to prepare earlier versions of this scope of work and attached budget to assist the City with design and environmental permitting of the project. Subsequently, in November 2016, Barker participated in a meeting with the project team, including representatives from the City, the Senior Center, Herrera, and Environmental Works, to discuss project elements and schedule. The existing Edmonds Senior Center includes a building, parking lots, and sections of the Edmonds waterfront 3: walkway. A portion of the existing parking area and waterfront walkway are located on a fill area supported by w an older bulkhead. The City is planning to restore the shoreline in this area by removing the existing older bulkhead and fill area. The waterfront walkway that is currently on the fill area would be relocated landward to align approximately with the existing walkway located to the north and south of the fill area. The proposed walkway would have a slight curve in towards the land and a new upper tidal pocket beach area will be X installed where the existing bulkhead and fill are located. Current plans also include two beach access stairs, one located at each end of the new walkway section. The plan also includes reorientation of the parking area with new drainage and rain garden systems. A pile - supported bulkhead is planned on the waterward side of the new walkway. The design of the bulkhead is anticipated to consist of buried steel I-beam piling supporting a concrete fascia. Barker Landscape Architects has teamed with Reid Middleton Inc. (civil and waterfront engineers), Landau Associates (geotechnical), SWCA (archaeological) and Bruce Myers artist. In coordination with Herrera Environmental Consultants (who are under a separate contract with the City) we will be preparing surveys, design plans, presentation graphics, permit applications and supporting documents for this design, which will be used to assemble permit applications, for review and approval by the City, and to advertise for construction of the project. This scope of work includes the following: Geotechnical and Cultural Resource Investigations. Assistance with application for City land use permits (e.g. design review,ADB,clearing and grading, right-of-way, stormwater) City of Edmonds pre -application meeting and Land Use Application Public and stakeholder meetings including public display Graphics April 18, 2017 1 of 13 BarkerLandscape Architects Packet Pg. 85 6.3.d Exhibit A SCOPE OF WORK Coordination with Architects for new Waterfront Center Coordination with Environmental Consultants for Permits Assistance with drawings for application for Federal and State land use permits r (e.g. USACE/Ecology/WDFW/JARPA) and associated activities based on pre - application meetings and Land Use Application) Full Civil and Landscape Architectural design and construction specification writing services (25%/50%/90%/Final Bid Docs) Integrated public art elements to be compatible with existing Promenade Cost estimates for Civil and Landscape Architectural elements (25%/50%/90%/Final Bid Docs) Full Bidding support This scope of work does MLinclude the following: Design of the Railroad Avenue streetscape or roadway improvements r Building Utility design or coordination Permitting assistance and preparation of studies related to hazardous materials Informal coordination with local tribes outside of the pre -application meeting Permit Fees Construction support services Support during an appeal process for any project permits The foliowino table outlines the work in this Geotechnical Investigation Cultural Resources Civil/Structural Design Product Borings Recommendations for foundation Compile known Cultural Resources Foundation system design Piling Plan Piling Cap detail walkway structural railing structural structural calculations Purpose • basis for design and cost estimate • basis for SEPA • basis for design and cost estimate April 18, 2017 2 of 13 BarkerLandscape Architects Packet Pg. 86 6.3.d Exhibit A SCOPE OF WORK Architectural, Walkway layout and grading basis for design, choices and cost estimates Hardscape and Stair layout and grading Landscape Design Ramp layout and grading Public Art components Landscape plans for restoration, softening and screening Artistic elements integrated throughout Based on the pre -application meeting with the US Army Corps of Engineers (USACE) that occurred on September 11, 2015, the team meeting on November 2, 2016, and an evaluation of City of Edmonds environmental permitting requirements, the following environmental permits and approvals are anticipated for the project. Our team will support Herrera's permit applications (Herrera is not included in this contract) by providing drawings, estimated materials quantities and schedules for these permit applications: RegulatoryAgency Permit �- Compliance AMrovals U rn US Army Corps of Clean Water Act Section 404 and Rivers and Harbors • Endangered Species Act Compliance (may Engineers (USACE) Act Section 10 --Nationwide Permits affect, not likely to adversely affect J I determination) • Magnuson -Stevens Fishery Conservation and Management Act Compliance m • National Historic Preservation Act Section i 106 Compliance C • Coastal Zone Management Act Consistency Certification W Washington State Section 401 Water Quality Certification ) Department of Ecology Construction Stormwater General Permit Washington Department Hydraulic Project Approval (HPA) • State Environmental Policy Act (SEPA) of Fish and Wildlife Threshold Determination WDFW City of Edmonds (City) Shoreline Substantial Development Permit 0 SEPA Threshold Determination • Critical Areas Checklist and Review These environmental permits are anticipated based on the following assumptions. If the project does not continue to align with these assumptions, additional permits and approvals may be necessary, which are not included in this scope: r All project elements will be permitted together as one Federal project with two separate phases for work that is vulnerable to appeal: Phase 1 includes redevelopment of the Senior Center, the parking lot, and bulkhead removal/beach restoration; Phase 2 includes the Ebb Tide Walkway. r USACE will be the lead federal agency. r Any intertidal eelgrass beds will not be impacted by project actions r Proposed bulkhead/steps and stormwater outfall(s) will be located waterward of the mean higher high water (MHHW) elevation of Puget Sound. r No excavation of hazardous materials will occur waterward of MHHW elevation. r No excavation will occur in undisturbed native soil April 18, 2017 3 of 13 BarkerLandscape Architects Packet Pg. 87 6.3.d Exhibit A SCOPE OF WORK Project will comply with Washington Department of Natural Resources guidelines for pile removal. Excavation waterward of MHHW elevation will occur with equipment positioned on uplands. Construction staging will occur landward of MHHW elevation, with the exception of the Ebb Tide Walkway, which may be constructed by barge. Project will not result in a net increase of impervious surfaces. Project will comply with current Washington State Department of Ecology(Ecology) stormwater manual requirements. Project will be constructed on property owned or on an easement held by the City of Edmonds. Ebb Tide Walkway will be constructed landward of the MHHW elevation. Project will be permitted under a Section 404 Nationwide permit and will not require an individual permit. The project will not require an Individual Section 401 Water Quality Certification. The beach restoration element of the project will be mitigation for s permanentimpacts associated with the Ebb Tide Walkway construction. No w off -site mitigation will be required. Assistance with application for other City permits (e.g., clearing and grading, right-of-way, stormwater, and building permits) and associated activities (e.g., City of Edmonds pre -application meeting and Land Use Application) Permitting assistance or preparation of studies related to cultural resources or hazardous materials Project design services Permit Roadmap The new SMP is back with Ecology for comment and Kernen anticipates a decision around May 1, 2017 followed by the City adopting the ordinance and integrating it into code around June 1. Of course, all of this is subject to change and would likely fall in the "later" rather than "sooner' timeframe. The project will require a Land Use Application for a Conditional Use Permit (for the building — review under the Architectural design board) and a Shoreline Permit (triggers the Critical Areas Report and SEPA checklist). We cannot apply for these permits until the new SMP has been adopted and we have a decision on the location of the walkway. Therefore, I'm aiming to have the SEPA Environmental Checklist, Critical Areas Report, Biological Evaluation, and JARPA ready to go June 1, with City review of draft documents in mid -May. City review of the permit applications would be 3-4 months, if all goes smoothly with public comments. The JARPA, Biological Evaluation, and Critical Areas Report should be submitted to the Corps around the same June 1 timeframe. 50 percent design plans in Corps format will accompany the JARPA. Application April 18, 2017 4 of 13 Barker Landscape Architects Packet Pg. 88 6.3.d Exhibit A SCOPE OF WORK review and permit issuance could take 6-12 months. If the walkway remains on the beach, it should be constructed on piers/piles to simplify CorpsMDFW permitting. The HPA application requires a SEPA determination (part of the Land Use/Shoreline permit). HPAs are typically issued in 45 days. PROPOSED NEAR -TERM 2017-2018 SCHEDULE Mid -May — Submit draft Critical Areas Report, SEPA Environmental Checklist, JARPA, and Biological Evaluation for team/City review Mid —May — Pre -application meeting with City, Corps, WDFW if walkway located on the beach June 1 [adoration of SMP) — Submit Land Use Application, Critical Areas Report, Shoreline Permit Application, SEPA Environmental Checklist to City; JARPA, Biological Evaluation, and Critical Areas Report to Corps October — Shoreline Permit, Conditional Permit, SEPA determination issued from City; HPA application to WDFW submitted December — HPA issued December (2017) to June (2018) — Corps permit issued Overview of Project Tasks: it Barker's scope of work includes a discussion of the activities, assumptions, and deliverables associated with w the following tasks that Barker will perform on the project: Task A: Scoping, Baseline Investigations & 25% Preliminary Design Task B: 50% Design Development and Permit Submittal X Task C: 90% Construction Documents 21 Task D: Final Bid Documents 4- Task A — Scoping, Baseline Investigations and 25% Preliminary Design Barker and the Team will develop a permitting plan in the form of a matrix that will serve as a permitting "road map" for the project. The matrix will identify applicable required federal, state, and City permits/approvals required for the project. For each permit/approval identified, the plan will identify the regulatory agency and contact information; jurisdiction/trigger; submittal information and required supporting materials; permit review timelines; fees; and comments specific to project elements. In addition, this task will entail assessing applicability of streamlined permitting mechanisms, potential mitigation requirements, and related support for navigating the permitting process. Under a separate contract, Herrera will coordinate with USACE, WDFW, the Tulalip Tribe, and the City's Development Services Department as necessary to develop the permitting plan. Barker and Team will prepare for and participate in meetings with the project team to discuss project plans, design development, schedule, necessary permits, and permit submittal requirements. Herrera will prepare for and participate in a pre -application meeting with representatives from USACE, WDFW, the Tulalip Tribe, and the project team to discuss the permitting plan, permit submittal requirements and schedule, and proposed mitigation strategy. Herrera will coordinate with the project team to prepare coordination/support materials for the pre -application meeting, including drawings, evaluation documents, calculations, or other materials, as requested by the City project manager. Meeting notes will be prepared by the Team following April 18, 2017 5 of 13 Barker Landscape Architects Packet Pg. 89 6.3.d Exhibit A SCOPE OF WORK all meetings. This scope does not include frontage or building utility design work. Reid Middleton will finalize the Coastal Engineering Report to address wave and tidal forces, Landau will compile geotechnical boring and subsurface conditions reports from existing and new data, SWCA will do baseline Cultural/archaeological research, and work with the team and Herrera to contribute to the SEPA Environmental Checklist. This baseline information will contribute to appropriate design plans and permit applications. Landau Associates (LAI) will review previously collected geotechnical data in the vicinity of the proposed project and complete two borings at the site in order to characterize the soil and groundwater conditions. One boring will be located within the portion of the existing parking area and waterfront walkway that is located within the fill area supported by the older bulkhead. The second boring will be located to the east of the first boring along the approximate alignment of the new bulkhead. The proposed borings will each be advanced to a depth of about 35 ft below existing site grades, or until practical refusal. Access to the site is somewhat limited due to parking use. We therefore propose that Barker Landscape Architects or the City temporarily restrict parking access in the boring areas when we plan to drill. Care will be exercised to limit surface disturbance during drilling and backfilling of the exploratory borings; however, some disturbance to the existing pavement is inevitable and our services do not include landscaping or extensive pavement restoration other than patching the boreholes with lean mix concrete. The explorations will be coordinated and monitored by a LAI representative. The explorations will be located in the field by reference to available site features. To avoid buried utilities, we will coordinate with the City for any w know information about existing site utilities, contact the one -call utility locating service, and hire a private utility locating service to check for potential conflicts with underground utilities prior to performing field activities. Representative soil samples will be obtained from the explorations at selected intervals and transported to our geotechnical testing laboratory for further examination and testing. Soil samples obtained from the explorations X will be held in our laboratory for 30 days after submittal of the final report. After that date, the soil samples will >% be disposed of unless arrangements are made to retain them. Geotechnical laboratory testing will be , completed on representative soil samples obtained from the explorations, and is planned to consist of visual N classifications, natural moisture content determinations, and grain size classifications and hydrometer a analyses on up to 2 samples. Engineering analyses and reporting by Landau Associates will include review of the information collected during their subsurface explorations and site reconnaissance and conduct geotechnical engineering analyses in order to develop geotechnical conclusions and recommendations to support the design of certain proposed project features. The results of the field explorations, laboratory testing, engineering analyses, and geotechnical engineering conclusions and recommendations will be summarized in a draft written report. Upon receipt of review comments from Barker Landscape Architects and the City, Landau Associates will address the comments and submit a signed and sealed geotechnical report. The geotechnical report will include: A site plan showing pertinent existing site features and the approximate location of the borings completed for this project, as well as readily available previous explorations in the vicinity of the project by LAI and others. Descriptive logs of the subsurface explorations and the results of the geotechnical laboratory testing program. A summary of surface and subsurface soil and groundwater conditions observed during our field exploration program. Estimate groundwater flow April 18, 2017 6 of 13 Barker Landscape Architects Packet Pg. 90 6.3.d Exhibit A SCOPE OF WORK rate, in the event that dewatering is required during construction. This information will need to be part of the bid package, so Contractors can estimate the type and cost of an adequate dewatering system. A summary of what possible contamination might be expected, or possible buried objects like logs or debris from waterfront uses prior to the senior center. A phase one environmental assessment will be done as part of this scope. Additional borings shall be done to reduce unwanted surprises during construction. The testing shall include shallower, and more test pits that was originally proposed. Included is the lab/testing work involved in determining if there is soil contamination. Also it will include a test pit, or drilling, near where the bioswale is shown on the plans. An evaluation of the feasibility of the proposed project with respect to geotechnical considerations. Recommendations for site preparation and earthwork, including reuse of site Y soil, and criteria for selection, placement, and compaction of structural fill. m Recommended temporary and permanent excavation slopes. L An estimation, based on our proposed borings, of the thickness of fill to be 0 encountered in the area of the existing older bulkhead to be removed. Ui Seismic design criteria. Recommendations for lateral earth pressures (presented in terms of equivalent fluid pressures) for the pile supported bulkhead under static and dynamic loading conditions for use in design of the bulkhead. Recommendations for shallow foundation support of the smaller project features such as stair structures and seat wall, including subgrade preparation, allowable soil bearing pressure, estimates of settlement, and soil parameters for lateral load resistance. An assessment of the feasibility of infiltrating stormwater in the raingarden areas. Estimates of infiltration rates will be based on grain size analyses. Recommendations for geotechnical monitoring and consultation during construction. Preliminary Architectural and Engineering design is the focus of this Task, and the team will develop concepts to present to the City and Stakeholders to get input and make revisions as needed. This will include plans, 3D computer models, sections, details, and illustrations to convey the character and form, elevation and size of the components making up the walkway. Transitions to the existing promenades and seawalls, the new Waterfront Center, parking plaza and restoration areas, and in all compass directions will be developed. Assumptions Barker will review a draft permit matrix and roadmap prepared by Herrera and comment by the project team and Herrera will respond to one consolidated set of comments and finalize the permit matrix. April 18, 2017 7 of 13 Barker Landscape Architects Packet Pg. 91 6.3.d Exhibit A SCOPE OF WORK Evaluation under the National Environmental Policy Act (NEPA) will not be triggered. The project will be evaluated under the City's proposed Shoreline Master Plan update and Critical Areas Ordinance update. The project will be evaluated using the proposed updates to the USACE Seattle District's 2017 Nationwide permits (Special Public Notice dated June 20, 2016, as revised). Barker and Team will prepare for and participate in up to five (5) one -hour conference calls with the project team and provide meeting notes after each meeting. Herrera under a separate contract will make all necessary arrangements for the on -site pre -application meeting with USACE, WDFW, Tulalip Tribes, and project team members. Herrera will prepare a meeting agenda. Barker team members of will provide design drawings and calculations, and review as relevant to support the discussion in this meeting. The pre -application meeting is assumed to be up to 2 hours in length and will be held at the project site; travel time to the meeting is assumed to be 30 minutes each way from Barker's offices. Reimbursable rate is $.05351mile, per US General Services Administration. The pre -application meeting will be attended by Barker and Reid Middleton Barker and Team will submit monthly invoices in a format approved by City. Deliverables Preliminary Waterfront Center Site Plan Preliminary DemolitionlTESC Plan Preliminary Promenade Walkway Layout Plan Preliminary Waterfront Center Restoration Plan 3D computer model simulating preferred layout plan Final Coastal Engineering Report Geotechnical Report Archaeological Research Report Preliminary Promenade Architectural and Landscape Design Preliminary Bulkhead Engineering Plan Preliminary Stair Engineering Plan Preliminary Beach Material Engineering Plan Preliminary Grading and Paving Plan Stormwater Plan April 18, 2017 8 of 13 Barker Landscape Architects Packet Pg. 92 6.3.d Exhibit A SCOPE OF WORK Preliminary Water and Sewer Plan, not included Permit Plan coordinated with Herrera Pre -Application Meeting agenda and notes Preliminary Probable Cost of Construction Estimate in accordance with the City's estimating policy. Project Schedule Task B — 50% Design Development Barker and Team will develop schematic plans that are based on city and stakeholder input from task A review. The Team will prepare for and participate in meetings with the City and Stakeholders to discuss project plans, which will include 50% level Cover, TESC plans, grading and drainage at the transitions north and south of the EbbTide, Pile and Superstructure Plans and Details, Layout plans, Site Sections, Walkway and Stair design details. The team will also produce 50% level Edmonds/CSI format specifications, and Cost Estimates. The 50% design models, plans, details, projected costs and project schedule will be presented to the City Team and Architectural Design Board. Assumptions Barker Landscape Architects and Team will use input from Task A to finalize the w preferred alternative layout to develop full package of 50% complete drawings and specifications. The drawing submittal will be prepared using ACAD 2014 and will include a cover sheet, TESC/demolition/grading/drainage/layoutllandscape, civil and structural plans The team meetings are assumed to be up to 2 hours in length and will be held at the project site or nearby; travel time to the meeting is assumed to be 30 minutes each way from Barker and Team member offices. Reimbursable rate is $.0535/mile, per US General Services Administration. These drawings will be formatted for permit applications, and submitted to the agencies once they have been approved by the Client. The team meetings will be attended by two Barker and two Reid Middleton staff. Barker and Team will submit monthly invoices in a format approved by City. Review of HPA Permit, Ecology Permit, and Critical Areas Report Deliverables 50% Waterfront Center Site Plan 50% Demolition/TESC Plan 50% Waterfront Center Restoration Plan 50% Promenade Walkway Layout Plan April 18, 2017 9 of 13 Barker Landscape Architects Packet Pg. 93 6.3.d Exhibit A SCOPE OF WORK ' 3D computer model simulating preferred layout plan ' 50% Bulkhead Engineering Plan ' 50% Stair Engineering Plan ' 50% Beach Material Plan N ' 50% Grading and Paving Plan ' 50% Stormwater Plan & Report E ' 50% Landscape Plan E ' 50% Water and Sewer Plan, not included ' Waterfront Center Utilities and Road Frontage Plan not included CU to ' Permit Application supporting plans and material quantities ' Project Schedule L a� ' 50% Plans, Sections and Materials List m ' 50% Outline Specifications in Edmonds/CSI format Y L ' 50% Probable Cost of Construction Estimates 0 ' 50% Architectural Design Board Presentation materials LLi ' Permit Applications, JARPA/Shoreline, USACE/Ecology/City drawing formats 2 Task C — 90% Construction & Bid Documents Barker and Team will develop 90% construction plans that are based on city and stakeholder input from task C review. The Team will prepare for and participate in meetings with the City and Stakeholders to discuss project plans, which will include any revisions from City and Agency review, including 90% level Cover sheet, TESC/demolition plans, grading and drainage the restored beach, parking lot and plaza at the Waterfront Center, at the transitions north and south of the EbbTide, Pile and Superstructure Plans and Details for the walkway, Layout plans, Materials plans, Site Sections, Walkway and Stair design details. The team will also produce 90% level Project Bid Manual, CSI format specifications, and Probable Construction Cost Estimates, The 90% design models, plans, details, projected costs and project schedule will be available to be presented to the City Team and Architectural Design Board if necessary. This iteration of the drawings and details will be ready for submittal to the City for Clearing/Grading and Building Permits. At this point structural calculations and other permit submittal requirements will be prepared along with permit applications. The Team will prepare the documents for client approval, and submit the permits once approved. The City will pay any and all permit application and review fees. Assumptions ' Barker Landscape Architects and Team will use input from Task C to develop full package of 90% complete construction drawings and specifications. ' The drawing submittal will be prepared using ACAD 2014 and will include a cover sheet, TESC/demolition/gradingldrainagellayout/landscape, civil and April 18, 2017 10 of 13 BarkerLandscape Architects Packet Pg. 94 6.3.d Exhibit A Deliverables SCOPE OF WORK structural plans Coordination with all permit agencies will be done during this phase as necessary to keep the permit process moving as smoothly as possible. Design clarifications and/or modifications may be requested by these agencies, and these will be discussed with the City to determine any necessary actions. The team meetings are assumed to be up to 2 hours in length and will be held at the project site or nearby; travel time to the meeting is assumed to be 30 minutes each way from Barker and Team member offices. Reimbursable rate is $.0535/mile, per US General Services Administration. The team meetings will be attended by two Barker, and one Reid Middleton staff members. Coordination with utility companies to ensure all utilities within the project limits have been identified and are shown on the plans, not included. City standard details will be incorporated into the plan set. Multiple bid schedules may be required to accommodate available funding sources. All bid schedules will include enough bid items to breakdown the construction `o work to be performed by the contractor. The City will have the final approval on the type and quantity of bid items to be used in the contract. ui Quantity tabulations shall be prepared for each bid item and submitted to City for review. The drainage design will comply with the Edmonds Community Development Code (ECDC) Chapter 18.30 and the stormwater addendum. Maximum Extent Feasible documents for sidewalk designs that can't meet ADA requirements, not included Barker and Team will submit monthly invoices in a format approved by City. Revised drawings based on City, Stakeholder, Agency Input as necessary 90% Plans, Sections and Details (see detailed list, subject to change) 90% Draft Project Bid Manual in Edmonds format with WSDOT/APWA Division 1 General Requirements and special provisions 90% Project Construction Specifications in Edmonds/CSI format 90% Probable Cost of Construction Estimates in accordance with the City's estimating policy 90% Architectural Design Board Presentation materials Clearing/Grading/Building/Stormwater Permit Submittal Revised Permit Ap lications, JARPA/Shoreline, USACE/Ecology, City formats April 18, 2017 11 of 13 Barker Landscape Architects Packet Pg. 95 Exhibit A 6.3.d SCOPE OF WORK Final Stormwater Report Project Schedule (updated monthly) Task D — Final Bid Documents Barker and Team will develop Final Project Bid Manual and Construction plans that are based on city and stakeholder input from task D review. The Team will prepare for and participate in meetings with the City and Stakeholders to discuss project plans, which will include any revisions from City and Agency review, including the Final Cover sheet, TESC/demolition plans, grading and drainage at the transitions north and south of the EbbTide, Pile and Superstructure Plans and Details for the walkway, Layout plans, Materials plans, Site Sections, Walkway and Stair design details. The team will also produce the Final Project Bid Manual, CSI format specifications, and Probable Construction Cost Estimates. The Final design models, plans, details, projected costs and project schedule will be available to be presented to the City Team and Architectural Design Board if necessary. The Team will also follow up with all permit agencies to ensure that permits are issued, and any changes required by the permits are incorporated into the bid documents. Any final fees required to issue permits will be paid by the City. Assumptions Barker Landscape Architects and Team will use input from Task D to develop full package of final complete construction drawings and specifications. The drawing submittal will be prepared using ACAD 2014 and will include a cover sheet, TESC/demolition/grading/drainage/layout/landscape, civil and structural plans, and all necessary details and permit requirements. Coordination with all permit agencies will be done during this phase as necessary to get the permits issued for construction. The team meetings are assumed to be up to 2 hours in length and will be held at the project site or nearby; travel time to the meeting is assumed to be 30 minutes each way from Barker and Team member offices. Reimbursable rate is $.0535/mile, per US General Services Administration. The team meetings will be attended by one Barker, and one Reid Middleton staff members. Maximum Extent Feasible documents for sidewalk designs that cannot meet ADA requirements, not included. Barker and Team will submit monthly invoices in a format approved by City. Deliverables Final drawings based on City, Stakeholder, Agency Input as necessary Final Plans, Sections and Details including all permit revisions issued for construction. April 18, 2017 12 of 13 Barker Landscape Architects w Packet Pg. 96 6.3.d Exhibit A SCOPE OF WORK Final Maximum Extent Feasible (MEF) documentation Final Project Bid Manual in Edmonds/CSI format Final Project Construction Specifications in Edmonds/CSI format Updated Probable Cost of Construction Estimates Final Architectural Design Board Presentation materials Permits issued for construction: JARPA/Shoreline, USACE/Ecology, City grading and building permits. ASSISTANCE DURING BIDDING: Prepare addenda and respond to bidders questions relayed through the City. It is assumed that Barker will prepare three (3) addenda, unless additional addenda are necessary to correct errors or omissions by Barker and/or Team in the design plans or specifications. w April 18, 2017 13 of 13 Barker Landscape Architects Packet Pg. 97 Exhibit B 1 6.3.d City of Edmonds Design Services for Edmonds Waterfrontr[.,n Overwater Walkway @ Ebb Tide Redevelopment 201FSa'aePof.WnlltFaLarlmktW2arkeR2;tM n aNlo `'�e unnlla. •,I" T v�Tk W1-I Ir 7•*?s2.Y lgg&C17haalSarvpbsDa lee Scope of work and Fee Proposal popona by Bmkw LandscapeAmhdacls 3002NW681h Street Seadle,Wsminglm98i17 (206J7812870 U'(206)783J217 gdm1@berkedscon Assumptions. Landscape A , admrl, Begir ring services brfull design, pomweng sewers for he Eb Tide band new WModront Center Moreline promenade d—opmenl and reabralion a earl %bminal, C,ty writ heve 3 weeks b review and mapoM CRY is responside far easements, my legal foes, dwoxmn legal documents and legal upped Permit subal" fees. Gmsbucfi9n adminishefion T fine Marsh 2017Jaaay 2018(maysdaral IsM., me 2010 dapeMirg on pema pal a.mnup aa.a.a wq.d ame.s 29% Banker landscape Archialds NWA'{-: Lsed,, SWTA Mysn Los[updeled 4 20 17 .oaMw�'.+. laryel deals r r.a st,a ft 5 I Bab lino h1 D G P ti D D i 3ael npo 01e Ill TaN Primal Real plan ant rordln.lim wfTeme during 25%Deslgn Spring 2017 a 0 1 SM1R (1) KkkoB and (4) Team Site Visit Spring 2017 4 1 4 $787 $1,1171 (1) Internal Team Coordination Meetings Spring 2017 7 3 9' $248.0 (1) EWC Teem CoaNlnslhn Meetings Spring 2017 3 1 7 $2480 Background Review Spring 2017 $ 4 4 $1,3D9 $1,5787 (3)Cry Meetings Spring 2117 11 14 1 $903 $1,2989 (2)Slakeholdermeatlngs Bpd112117 4 1 a $528 $9630 GedeIN, lcol lnveaeg*M 8pnag 2017 1 1 1 66.078 $1,501 $7,8640 Biological Evaluation review Spring 2017 ; 2 2 $2175 SEPA Environmental Checkul review Spring 2017 7 2 k. $1653 Pnllm OveraaMer Walkway Engineering Spring 2017 $7.212 Gverwlter Walkway ArchNwtural and Landscape Design Spring 2017 6 20 20 $2,0011 :71211.8 $BMO.0 25%Coal Ell Spring 2017 4 4 6 $3770 Prgea Management Needing notes, oaocgcmun6rg and Office Support Spring 2017 12 10 8 $1,353 $2,1940 Update proy:ct schedule Spri 2017 1 3 1 $14GT Mid" 90 97 75 ..bkm MAN SUM 91p11 i1Aa1 SIM i t 216 LBwaer lnwkenAasSem Iypjpsrplme copra— FONK"ipp wy Term during Bsaprof 2017 3 e 8 Pasgpvlw meawgs,O.Avdian W apevAes No gseppgre for Fed State, and City panelling Summer 2017 4 4 $275 $5120 (2) Team Salle Vidal Summer 2017 6 1 6 $495.9 (2)Interna l Tam Coordination Meedege Summer 2017 4 B 6 $4350 (2) EWC Team Coordination Mae&ga Summer2017 4 4 4 $330.6 Coordination mseflngs With ParmlOing Agendas Sumara 17 a 14 a $6932 Technical Description pemRe and reeponeee to tech. question Summer2017 2 e $B14 $1,424.0 Update task Bsl to respond to project poll requirements gathered during 25%design Summer2017 0 $2320 Design Revisons Summer2017 a 12 4 $6044 Updabld 3D model and Sawlatloes Summer 2017 1 10 16 $7381 SblkanddereagagemeM Summer 2017 a 4 12 $5162 50% Engireerirg Drewbga Summer 2017 $10,160 $10.1600 Site Plan Engineering Summer 2017 $1,540 $500 62,0400 C—RimEngineering Summer 2017 $589 $Us5 Ovacwater Walkway Engineering Pile Plan Summer2017 $6,391 $0,391.0 0—ter Suiarro ectur6 Engineering Plan and Delelle Bummer 2017 $7,109 i7,799.D Psginsedng for RMlings Summer2017 $1,474 $1,474.0 Engineering lot Decking and Flnlehes Summer 2017 $1,736 $11738.0 E*-Mq for TaonrlaR, valsoC4xMit 3umerr 201T $5,742 $SOD $8,2420 50% Cover Sheal(l shoal) Summer 2017 t 2 6 $2277 50% TESC I Demo Plan (2 sheets) Summer 2017 1 2 4 $1813 50%Dealing & Drainage Plan, (I shell) Bummm 2011 1 2 12 $3973 50% My Plan, (I ahead) Sone-2017 4 2 12 $3973 50% Layout plena (1 sheeq Summer 2017 4 10 12 $8902 50% Ebb Tide walkway,railing, Will and stair design details (I exist) Bummar2017 4 4 18 $Sop $3,1600 50% Tramiel plane, Beach, Bouldere,Material, Bolls and Landeaq plan (I shawq Summer 2017 4 19 24 $4,360.0 "" a.:," aaO FIrI.M it shool) '%mmrp0t$ 4 4 10 $1,620.0 50% Landeapiulrlgallon plan and details if of Summer 2017 1 2 6 $2741 Review, of M Set Summer2017 a 17 $4690 50%Modified Cal formal ou[lia spKilgrabone Summer 2017 20 $ 16 $3,454 $4,6792 50%Cat E.Y.I. Summer2017 12 0 11 $902 $1,6966 JARPA/ShonaleW Permesebmleel drawings (Bell RM CAD work only- not included In Norma scope) Summer 2017 11 14 TO 1810500 50% Archilootral Design Review Document &Presenflon Surn-2017 1 10 20 $9976 DAW Review of 60% Set Summer2017 12 73 a $1,337 $2,5081 Submit Perms Applicallme Summa,2017 12 2 19 $1946 sublolM 149 192 y19 0,41" $29,731 ta]lf $a s0 5120 p Sr$ iris Arc1.YAa aBac a �3a ,�, Team Site MlIts Fall 2017 1 B 6 $4959 Team Coondkletbn Meetings Fall 2017 1 6 6 $4959 etings Coordination mewith Panelling Agendas Fe11201; 2 d $2349 Revised task list to respond to pmjKi perms requirements gathered during 6D%design Fa 20 2 a $2929 Design Revisions Fal2017 $ 1 1B $785A See Plan Engineering Fell 2017 2 2 10 $275 $1,485 Demolition Engineering Fall 2017 $275 $275 Ovenssler Walkway Engineering Pile Plan Fall 2017 $1,848 $1,548 Ovelwaler Superanxture Pmn&Dall Fell 2017 $5,973 K973 Engineering tar Ralling Fall 2017 $1,177 $1,177 Bplawall for Decking and Flnlshes Fall 2017 $1,386 $1,380 Engineering for Transition Modlfca0ma Fall 2017 $3,476 $3,470 90%Engareadng Dall Fe112017 .{ 4 2 $8,393 $8,585.9 90%Design Fe112017 1 4 2 $1929 90%Cover.k-vslta Plan (2 sheets) Fall 2017 1 1 2 $365 90%TESC/ Demo Ms. (2 sheets) Fall 2017 { 1 11 $4307 90% Pill Plan (1 aneell Fe112017 I 1 8 Soups 90% SupersWcMe Plan ell Details (2aheets) Fa11201; 2 1 1 $1,250 90%Raging, Including afford, and a lructimewemome(I shear) Fall 2017 1 1 11 $1,OW $3131D WA backing end Flakhee (1 ahsel) Fall 2017 4 4 11 $500 $2,500 90%CIW A Structural plena and detais(2 sheets) Fall 2017 2 4 0 $M661 90% Landscopello llon plane and del us shoal) Fall 2017 $ 12' 12 $1,181.B 90%test estimate Fell 2017 4 4 4 $902 $1,279.0 OWOC Review of 90%Sal Fa112017 a 23 4 $1.221 $2,2708 Front End Sped9calims Fe112017 20 16 a $1,1832 Develop specifications and bon manue1-90% Modified C5l Specked- Fall 2017 32 3 $e $3,245 $4,2339 N C N E d E Q d IZ M U J L L m L O W V d X Q Cn a y.e O d c c� J L CO d E t a Packet Pg. 98 6.3.d Exhmtl 13.1 BuWep Pem4 admWd Fe12017 a 25 $3,113 Clew and Grade Paradt submSW Fah 2017 ] e 25 WA UtlhyI SWmbr PermM stibff el Fa320>1 2 a 95 $872.9 . tom 113 166 252 1 ear 32k.414 Ima II 1e $p sl wl $51.147 e,aw Teem Cawdhta6on Meetltpe WMer2017 4 4 a S330A See Pen EnWM*V Whller 2017 $275 $275.0 Deradkhn Erlgkm q WW2011 $276 $2760 Ow*IW Welkny Engbaerrtp Plle Pen Whtter2017 Ilm $352A Omwdu Supereauoera Plan 6 Debris WhAwMi7 H,17i $11177A Rdk,g www201T $352 $362.0 Deddng and FSdaltee WWK2017 $626 $826,0 Tw&"Modta" Weet2017 $1,139 $1,738.0 FrWD,&w o 1Wkm. y 17 1e 24 $8,916 $7,300,0 Fmrd End SpeollmU m We6r 2017 IA 4 8 8849.7 Tom,"S wwftwm Wirier 2017 15 4 4 VA30 $2,28.9 100%Cod E4Ynee Weer2017 +7 2 12 $726 $1A27.8 Croee.Aloe hid Kt"102 a WCOngrodee MMYg e0=01 SpMp 2018 6 12 12 $pp9.1 Pmbld oenerems, dwft om Sprhg 2016 a 8 8184 $60TA Oute bki, 8tl SWW, Anwar Mike gtgWom Sp6ng 2016 5 12 14 $01 $1,387A AddaMa(euune 3 mW ow btl dda requhe mom) Bp6tp 2016 d. r2 S $866 $1,682.0 OAIOC 415 8 IB 4 $1ARS $2,111A --o Iddx nwu,e:m al ,4 eg 3DB 142 96 Funu. 43M Slate: 51 A 1r. $24 572 Barwl�a>tp4'eAtvMta t►aaw axu 7ewaliM31[ae3uarpeAnHarrLr $hareem EM, Gedech Azfrsau W A6 TOTAL• ALL DESIGN WORK 3runs $94428 Am $t,601 $60e $181,382 2%(halhi w*0 ki end eey-iw pm -p, maaape, pm%w. am. 53Gp8 PROPOSED 0ESIGN CONTRACT AMOUNT $105 009 10%M4n"ww Remrro (pr unfP1e69gn'%wk Sm.501 TOTAL PROPOSED DESIGN CONTRACT AMOUNT $203,510 W Packet Pg. 99 6.3.d City of Edmonds Exhibit 9,2 Design Services for Edmonds Waterfront Parking Lot Redevelopment MI-SOM M Work 1Q& Vr5O F16. Aafu 32xrmgan a CWhaV Semrea Dirmly Scope of work and Fee Proposal pmpemd b y Baker Landscape AaFhhds 3002 fM'6Bfh Sheol, seams, Washlrgbn 98117 (206) 783.2870 /ex (206) 78.43212 )ohnil bakedh mm Auumpado.a. Larel eAmhileduml, Engineering pekes for fiat design,penrieng services ha be Ebb Tide and newWBpmont Carder shoreline, promenade d-1,p Lem and malvaaon At Bad, subourd, City wad have 3 Necks to review and respond City Is resporsble for easemerda, any legal tap, dedication legal dwkmerb, and legal adppod Net lnanded: PamX windal fees, Coneauiion admidskauen Tvnelme Mamh 2017Jen nay 2018 inly.Lard Nrlher into 2018 dap nd&V on pans process) 4 lr7 dr 1 �=•IJ 1,Ala � �ny Ian Last updated 4 2017 —taaa-mamarq.da 29% Barker Ladacapa And lads =1111111111111al Lend. SIBCA Ilym a..w..,ma„"„«m.W:,a,.. target Mass L.:—vwan, �r ab+ew A. 9co In 8as lino Invast1nollorts. and 25% LWIminary 1holgri slag slm Penh Roadmap plan and caaminetbn wrl'sam during 25%Design Spring 2017 Do 6 4 If $6612 (I] ekaa6.'1(y hem Slfr VlfA Spring 2017 a 4 A $649 $9790 (1) Intend Team Coordination Watings Spring 2017 7 $ 1 $2480 (1) EWC Team Coordination Meetings Spring 2017 3 1 $2480 Background Review Spring 2017 $. 4 A $347 $6162 (3)City Meelkgs Spring 2017 a 6 6 SW $9359 (2) Slakeboider meelbg. Spring 2017 4 i a $4350 Bbbgloal E.Watioam ew Spring 2017 2 3 3 $2175 SEPA Envinamenlel CIxxdlat review Spring 2017 2 2 2 $1653 Prd:e ante Plat CwpAlYfan fatAWA Stand 17 2 a V $1,023 $2,413.0 P-111" +din sari alN fdrmeala Spring 2017 1 3 5 $550 $1,35&0 Preliminary Grading and Privies Erglneerin9 Spring 2017 $2,240 $2.239.6 preliminary Blonew ater Enjimearing wl Beaker Spring 2017 1 3 6 N,965 $2,160.6 25%Coal E.fleals Spring 2017 4 4 4 $825 $1,202.0 Pro)ed Management, Meeting note, OAIGCAccoun6ng and 011 Support Spring 2017 12 10 a $759 $1,800.0 Update protect gcMduleYdns HIT 1 3 1 _ $1407 sub101d $6,9&3 >m 38 Te I:I a1)7 75p 4an4gp sdsv. P Ld Pm)ecl phone conferences I. ref'af w7 Taw a,•k'q ,`w>•.we3041 3 + 0 $3466 Preappkatlon meetings, raordlrw9nn w) agencies In preparation for Fed Slate, and Clty Washing Summa2017 a 52316 (2) Team Sib Vista Summer2017 0 6 0 $4g5g (2) Inlemd Teem Coordination Meetings Summer2017 4 6. r, S4350 (2) EWC Team Conrail Mau legs Summer 2017 4 1 $330 6 Conedlnelhn rkceeangs with Paulding Agendas Summer 2017 6: 19 A 68932 Technical Drealption permits and responses to tech quaslbns Summh-2011 2 1 $402 $578.4 Update task fall torespond to prolad permit exukements gathered hudng 25%design Summer 2017 A S232.0 Design Revisions Summer 2017 6 12 4 $WA Updated 3D model and Simulations Summa2011 1 10 18 $7381 Stakeholder engagement Summer2017 a 4 12 $5162 50% Ekglneedrg Design Summer 2017 1 1 4 7337 $7,4893 Site Ron Engineering Summer2017 2 2 10 539 $8699 Demolldon Engineering Summa2017 275 $2750 Engkreering for Paing, snipingSummar2017 1584 $1.514.0 Grading 6 SformwaW, Englnaerirg Incl. Report Summer2017 591E $5,91110 Ekglnearl for Curbing and Sidewalk Summer 2017 1034 $1,034.0 50% Cover Shot(( sheel) Summer 2017 t 2 6 $221.7 50% TESC I Demo Plan 12 sheets) Summer 2017 r 2 4 6181.3 SD% Grading 6 Drainage Plane (I sheet) Summer 2017 2 2 12 $3973 60% Utility Plans(I sheet) Summer 2017 2 2 12 $397.3 50% Layout plans (I&has[) Summer 2017 a 10 12 $6902 50% Site SadlOns(l sheel) Summer 2017 4 b 0 $6322 50%Paving and BUlping Plen(I sheet) Summer 2017 4 1 12 $6322 50% Pawing and Striping plan (I slreeQ Summer 2017 2 6 i $1,00.0 30% LaMgcapolydgaaon plan and dehlle(l ahead) Summer 2017 1 2 1 $245.0 Review of 50% Set Summer 2017 a 12 $090 50% Madfled CSl lmma outline speci0cafnns Summer 2017 20 a 16 1837 $2,9622 50% Coal Esdmala Summa2017 12 6 11 625 $1,619.0 JARPA I Shorellat Permit submittal drawings (Barker RM CAD work only- not Included In Herren soap.) Summer 2017 10 4 70 $2,3345 50% Amlilleduml Design Review Document a Presenllon Summer 2017 a 10 20 $9976 OA/OC Review of 50% Set Summa2017 12 23 6 1177 $2,3486 Submit PeredtApdkalbp Summer 2017 12 2 16 5794,E L5.4YN 146 197 3G2 subfofel $IAp$r V0.1141 $o SO s0 539AN '._-.L4rasf APodRn s15CA u ueri film Team Site Vista Fall 2017 a 6 8 $g959 Team Coordlneflon Meelkgs Fed 2017 a a 6 54g5 g Coordination medngs with Pem,ldkg Agencies Fall 2017 $ 6 $234S Revbed task list to respond! In project pemdt requirements gathered during 60%design Fall 2017 2 a $2929 Des%n Wabre Fall 2017 i 1 16 $7859 90% Engineering Deaffn Fall 2017 1 4 2 I6,B53 $7,045.9 Site Plan Enilnpdrg Fall 2017 $622 $6215 DemolObn Engineering Fell 2017 $275 $2750 Engtheedng for Pevkg, striping F.II 2017 KOM $11089.0 Grading S Slomnrolar Ea*-rbV Fei12017 $1,B4a $I,B46g Engmatedrg for Cummg and Sidewalk Fall 2017 $1,309 $1,309.0 90% Cover shee9Slte Plan (2 sheets) Fall 2017 1 S 2 $105.9 90%TESC/ Dam. Plans (2 'beat.) Fall 2017 1 1 16 $430.7 90% Civil and Structural plans and details (2 sheets) Fdi 2017 2 4 B $316.1 90% Landecepellmgallon plans and data]. (4 shag) Fall 2017 a 52 32 $1,1618 90% a[ eadmals Fall 2017 4 4 6 $550 $9270 GAJOC Review of 90% Set Fail 2017 1 23 6 $913 $1,9628 Front End Spedficatioas Fe112017 26 I6 6 $1,1832 Develop specifications and bid manuel-90%Whiffed CSl Specification Fall 2017 22 2 10 $1,353 $2,341-9 Buldbg Pamll subIllel Fee 2017 2 i 25 1103A Gee, antl Great, I— ad kbrl Fall 2017 3 a 25 S903A UI31tyl Slo earthe Pa."sumi lal Fed 2017 1 a 25 $012.9 aebrofd 97 137 197 sudlofd $11,497 11aF1r $G f0 W Wes Q Packet Pg. 100 6.3.d ExWbB B.2 FhW lwa r Nrr..a Teem CAadinsUMMeetlrpe Wkder2017 4 4 4 Me Plan Entneeft Wlnxr2017 $136 $1376 Oemd$bn EnowerYp Winter 2017 $136 $137,6 Erngxeahgforle.ft.Mpkp WMW2017 $1.023 $1,023.0 OretlhpBSlomrxelarEnowrin Wlnt r2017 $1 N $1.2966 En0earepbrCuMrp661dewelk Winter 2017 $275 $2766 Flnd MAW ftbr2l) l! 16 24 $4,167 $5,6116 Front End Sped6w0oree Wlmer2017 16 4 $ $040,7 Tdmiml 6pedd0gtlone Winter 2017 1$ 4 4 $636 $t;sefi.e 10ACostEgimbe Wlnter2011 12 2 12 11w $1,2516 Creels multlpe bid dwdues 6. ecwmmodete 6adkp=me Bprkp2016 6 12 12 $0.1 Redd ooMemwe, cled6cetlom Spring 2016 4 4 e $176 $698.9 to bid, d, Bid Supped Areeef bMdae welfia s Spring 2016 a 12 14 $464 $fAOA AddaMa)eewme 3 aJese ourbld Dora mqulm mae) Spring 20fe a 12 6 5626 $1,345.6 CAICC Spring 2016 a 10 4 $1A41 $2,067A r r.3 n:•A�� •,d$4" 1w 102 Is &*bfd $6.520 i16966 rd b Tn IMAM ewr+rd+v AK7elyda i.+m. :in:+ :y.•, rwnrw7[Mrya+ �'Ar.-r.. &—kreEnp CN.1k Aidaeubp7 Ad TOTAL - ALL DEWN WORK limo31 MU2 $0 s6 $0 $103,423 2x tmtw AIA e701 broad aepe0 fof pdm�@. A jop .imfw. ex $4w PROPOSED DESIG14 CONTRACT AMOUNT $105.491 IWA 1.1erwt'Mnl Rol" W ur'*. Wm *ice St0,Si9 TOTAL PROPOSED DESIGN CONTRACT AMOUNT $1116,040 Lu Packet Pg. 101 6.3.d ExhlbH M City of Edmonds Design Services for Edmonds Waterfront Redevelopment Waterfront & Bulkhead RYx k N!7 5s0uc of Ylorklw Carrio tLlo P;s54 Rotrcalm $I$CI�SGDM.P1 JU Scope of work and Fee Proposal 7nPwad er eadlar La�tlarapa ardwde 3002NW 6BIn Slraaf Ses64e, WadWon 99117 f2a6) 79}2670 fan f206) T833212 Ida46wked — iwl. 5 %a01 Asmmprbro: laMerape Ard,ilaNel, Erg9lewng cerAcee IwiW deagn, pemetliN services br fie Eb0 7de a:ld new Welalranl C Mar shoreline Lae) upoetW 4 2017 promenatle daveblanael and reaMalmrtMeedl wbm4lal, City will hare3waslebnesuwaN neapond C,IyisreepomiMebr, eaanmenle, anY�Icea. detlkakon le9el tlocumenb, and )[gal auppal Mal 6rcbdM: P_ial"norrial leas, Caro Wdion adminlakafiar Timelirre Mesh 207]Janvary 2076D'w'eMwA.lhrx Nl2 hfhnSy erl�/—af�a W r.a.s.e. ao,vw mYwleMa 26% BedYrlaMs[ape RrdNeds Lend SWCA "n, a.sm.,,aosgpe,rwwernn A. jcaL1fiu, 6niAlnu lgwoslfgm11:pn§. aaIM Pralimmarr Dawen ler9el dales I.al .,. +alp ..a — nu L. prier. nF s+o rroe,s — w,nww>b e, ttr lq`;i5ik rsaa..I a Parton Roadmeam du ap plan and madinalbn wlrdng 2255%Design Sphng 2017 / B / $5926 (1) Iackn6 and (1) Team Site VYII Spdrlg 2017 4 4 4 $847 $1,1434 (1)Int-1 Teem Coordnaton Meetings Spring 2017 -2 '7 3 $2223 (1)EWC Team C-,,hu,t'on Meetings Spring 2017 7 1 :1 $2223 Background ReKaw Spring 2017 1 4 4 S1,3og $l,%o8 (3) City Meetrtge Spdnp 2017 1 e 4 $1�62 $1,7201 (2)swkehoWer fioija Spdng 2017 4 0 R $3900 Geohchnkal 1—ligation Spdng2017 1 1 1 $41,"ll $4119754 gldaglcal Eveluaton review Sprig 2017 7 7 1 $1950 SEPA Envirormbnrel Chxdlit review Spring 2017 a 7 a {1482 Final Coastal Engineering Report Spring2017 f 1 1 $5,016 35,30t0 Amheeol.gkal ReManh 1prSEPA Spring 2017 1 $10,0u $10.344 preliminary Promenade Anhasetunl and Lenckcapa Design Spring 2017 it Lb 30 $6,000 $11,650 Pniknloary Bulkhead Engineering Spring 2011 $4,180 K160 Millinery Stair Engineering Spring 2017 $3,104 $3,104 Pnllmluny Beach Materiel Englnearing Spring 201/ $614 $814 Prellminary Greg g and Paving Design Spring 201T 1 3 1 $6115111 25%Coat EsUrnate Sprirg2017 2 0 $1,276 $1,6386 Proo Managemeni, Mset'"notes, DA]OC,A—t,nUog and Mon Support Spring 2017 12 la 6 $1,716 $2,4700 Update poled schedule Spring 2017 1 3 1 $1261 sublolal M570 1alaga 31%M $bona wo $85,828 VlalarUnllssp,%4 A 316C/ Pmleclphomcmfwmwslmrdlna6mwl Tmmdudng Summer 2017 3 4 6 $3107 Pwpplkation mae0rga,cool'mallon M egnocam in preparation for Fed Slate, and lily permitting Sumner 2017 4 4 $164 13969 (2) Team Site Visits Summer 2017 6 4 6 $4446 (2) lnlemal Team Ccordrudon Meetings Summer 2017 Y 4 6 $3900 (2) EWC Team Coordination Meelilgs Sum— 2017 4 4 4 $2964 Cmq,atlmsAeRMc.CtPr eAprer Summer 2017 0 11 6 $BOOB Teohnkal Deacdaon permils and responses to tech quae0'om Sumnrer 2017 2 4 $814 $9726 Update lank list torespond to poled permit reWlremems gathered dudng 25%design Summer 2017 4 $2080 Design RaVato a Summer 2017 / 13 4 $613 6 Updated 30 model erd SimWellanv Summer 2017 f to 16 $8617 Stakeholder engagamenl Summer 2017 4 4 12 11,11328 60% Engineering Drannge Summer 2017 $9,097 $9070 Sri. Plan Engbea" Summer 2017 a 2 10 $891 $1,2056 W.A. Engl=g Summer 2017 $968 ON W.ur,M l,tMawl rnglnsering Bummer2017 S10,274 $10.274 Shin Engineering SumrYar 2017 $3,805 11,Boo Search 6 Boulders Engineering Review Bummer 2017 $614 1514 60%C—Sheel(I sham) Summer 2017 $ a 3 $1417 60% TESC I Demo Plan (2 sheep) Summer 2017 1 t 4 $1625 50% Grading O Drainage plans (I sheet) Sunn-2017 2 a 12 $3502 60% U614y Plane() cheat) Summer 2011 2 a 12 $35B2 50% Layout ghm(l sheet) Summa 2() 1 t0 12 $6100 50%$lie Secllmsll sheep Summer 2017 4 1 12 $5668 50% Paving Plan(I sheep Summer 2017 4 1 12 $5668 50%Boulders. Material, Solle and Landscape plan() ahead)Surn-2017 7 4 12 IWO $0%Wa ,,W par,osOk 1161&aeLr Z11, and rtlWc dahb i7 sheet) Summar2017 a / 12 5100 $2,680 50% Lmdacapmnrrlgallen plan and depth (2.heats) Summer 2017 1 2 5 $945 Review of 60% Set Summer 2017 4 6 $3112 WDFW HPA Parse Appllcaeens review SMMT2017 1 1 3305 USACEandEmIMP—It Applcedon reWaw Sure-2017 a 1 2 $570 Preconetru flan Fish Forage Survey review Summer 2017 1 1 1 $255 Catal Area Report mAhw Summer 2017 1 1 1 $285 50%Modified CSl forms) outline epechoatimo Summer2017 N S 16 13,432 $4,4408 50%Cost Estmale Summer 2017 T2 6 11 $1,001 51,7134 DARPA I Shoreline Permit submittal drawings(Barker RM CAD work only- not Included in If —scope) Summer 2017 14 1s 60 $7ASO M%AntiNageiDe/p314aa4nikNrN114%61e414n Summa2017 a 10 20 38944 DA/GC Review o150%Set Summer 2017 12 16 6 $1,799 $2,8469 Sabd Pemel Anotcabons Summw 2017 12 a 1s $7124 154 204 306 subfolel 525,910 3k5yn N 30 $500 i§8,509 Ilaaarlrrle +Lvrowa e am mgVjpen r Team Si.Vib Fa112017 6 4 4 $4446 Team Cco�rladon Meetings Fall 2M7 6 4 0 $016 Cwrdlnstbn rose wiN Permiing Agandee Fd12017 2 6 $2106 Rensld W Fl wnr adwpalestperrel alginer+enh gathered during 60% design Fall 2017 a 1 $2626 Design Revisbne Fa112017 a 6 IN $1046 84. Plan lnfilnearing Fa1I2011 $1.238 $1,2375 Demolition Erglnewing Fe112017 $765 $764 5 Walkway Bulahead Englnserirg Fat 2017 $0,609 $6,8090 Stake Engirnadng Fsh 2017 $4,279 $4.2790 Beech 0 S.M.' ReVrew Fad 2017 $814 $814 0 90% EngkrMdrg Dr.W"s F612017 $7,198 $7,190.4 90% CovereheeValte Plan(2 eheeta) Fall 2017 1 1 2 $365 90% TESC I Demo Plans(2sheeh) Fd12017 1 I 1/ $3661 90%Pile Plan (1A ) Fail 2017 1 1 1 SPIN 40%SaPnrd.usNislgsw lard 4LWh(?Aokaj Fall 2017 2 4 / $1,250 00%Re$Ing,InNuding erMe and structural Warrants() sheet) Fall 2017 6 4 14 $1,000 $3,310 90% Deekingand Flnbhea(1.Met) Fall 201T 4 4 14 $500 $2,400 90%Cavil and St 1-1 plane and dehlb(2 shsela) Fail 2017 2 4 1 12111 90% Landscapellydgalbn plan and details (4 asset) Fe112017 3 Q ]g $1,0596 90% Cost EaUrnale Fe112011 4 4 1 $726 $1,0640 .QC Review.190%Set Fall 2011 0 A 4 $1.337 $2,2777 Front End Spedfica0'ona Fall 2017 20 tS a 11.0808 Q Packet Pg. 102 Exhlbn 8.3 6.3.d WMo99ped1eelWuw dbld—W•90% VWdAW CBl epedkd" Fee 2017 22 2 10 $2,552 $3A36.6 B1MdAl9F91m0wk" Fd 291T 6 9 26 4113 Lrrr jrr 'y - I,.e w F911201T 0 9 25 $we W01Y78hmWdKPbmBrdxdlW y 2M7 2 9 26 $1126 _ ,.EWr 1pJ I" „eexr fI9Al5 B2S]1+ S7 w 21560 S4fi.03L yIIII``���� ppi�nn ``��,,'' "-• L4i3�ANAlLtL%��it� • lilnr. Y1r Au9xh SdCn M1��„ Trm Cw.wmon Ale9Wi99 WMer2017 4 4 $29eA sm f4n End m% ww zo17 $776 11mo 01mo9meom9dg WW9r2017 $276 F276.0 WdwYNAMW En*..N V",2017 $3,026 $3.026.0 SmA9Fn0-4 WMx2017 12,321 $2,3210 ewehd B6dd-RW W WWx2017 $275 $Usa FIn91 fh"p9 WWYer201T 12 16 24 S6,91e $7.2106 Fmrd End SpKMcdm9 WbW2017 16 4 6 $le1.e T.d"W spedd"," W.W2017 16 4 4 $2,739 63.417.0 100%Ca41ENl" W W2017 12 2 12 F72a $1,3662 C-W-00 bld W.M. —L-n2q swo2ole a 12 12 $7254 WWd aK.++2•. CM67Ao.a 5pfg201e 4 4 e $265 $634e 0A 6PK 9d$*PA A9meKbft"R+O1 SpmA2016 0 12 14 $494 $1,3056 A%V0J44M'/ 3.,d114 a b3 OM ft$"m ] WV2019 a 12 a $e09 $1.6409 t-m $pg1T92e 9 16 4 11,714 $2.277.6 m96Yx ON% edky 106 f02 9E cMh! ${(m s169u w bl zn $26,545 T—L"d1L-' pA.*d- SlM"ST On" Amwob9y M TOTAL - ALL DESIGN WORN i64,964 $97,226 $41,690 $10,00 $4000 $221,913 �'., {e.ar+ud tYry Tee rcr4o1 ogrcr44•s fa pwo-). mj r. pca r�+. nx 14,435 PROPOSED DESIGN CONTRACT AMOUNT6,391 14)5'. A1on,4tt 1 R. eny II• un' w'm WVY TOTAL PROPOSED DESIGN CONTRACT AMOUNT $248,987 LLI Packet Pg. 103 6.3.e Waterfront Redevelopment/Sr Ctr parking lot/Frontage improvements Expenditures Total 2019 Authority - Current 2019 Authority with Amendment Design - Waterfront Design Parking Lot Design/Frontage Design Ebb Tide Environmental Permitting Construction - Ebb tide TCE Ebb Tide Construction -Parking Lot Construction - Waterfront Construction -frontage Engineering Staff Building Permit costs Revenue Fund 125 Fund 125 Prof Services Fund 125 Sr. Ctr half Fund 126 Fund 126 Sr. Ctr half Park Impact Fees WWRP ALEA Snohomish County Total 2019 Budget Authority 248,987 116,040 106,131 203,510 674,668 75,000 1,371,033 1,354,013 2,129,118 291,554 180,000 70,000 6,145, 386 $ 370,000.00 $ 488,820.00 $ 1,357,598.00 $ 1,419,790.00 $ 1,848,371.00 $ 1,871,191.00 $ 285,558.00 $ 277,353.00 $ 80,000.00 $ 80,000.00 $ 70,000.00 $ 70,000.00 $ 4, 011, 527.00 $ 4,207,154.00 $ 454, 800.00 $ 454, 800.00 $ 370,000.00 $ 370,000.00 $ 395,000.00 $ 395,000.00 $ 314,598.00 $ 314,598.00 $ 538,868.00 $ 538,868.00 $ 1,100,000.00 $ 1,100,000.00 $ 500,000.00 $ 500,000.00 $ 500,000.00 $ 500,000.00 $ 125,000.00 $ 125,000.00 $ 4,298,266.00 $ 4,298,266.00 Q Packet Pg. 104 6.3.f t�i of EUAjp�Q Dave Earlin City of Edmonds Mayor 121 FIFTH AVENUE N. • EDMONDS, WA 98020 ■ 425-771-0251 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT ANC. 1$�n AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EDMONDS AND BARKER LANDSCAPE ARCHITECTS, P.S. Dated May 3, 2017 WHEREAS, the City of Edmonds, Washington (the "City") and Barker Landscape Architects, P.S. (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape design and engineering services for the Edmonds Waterfront Restoration Project ("Project"), dated May 3, 2017 ("Underlying Agreement"); and WHEREAS, Barker Landscape Architects, P.S. is transferring its assets to ui Environmental Works, an architectural and planning non-profit 501(c)(3) firm; Barker Y Landscape Architects, P.S. desires to assign the Underlying Agreement to Environmental Works; `o and Environmental Works has the ability and the desire to perform the Project services called for w by the Underlying Agreement under the terms set forth therein; and L WHEREAS, Section 15 of the Underlying Agreement provides that the services to be provided by the Consultant pursuant to the Agreement may only be assigned with the express written consent of the City; and WHEREAS, the parties desire to amend the Underlying Agreement to provide the City's consent to the assignment and to document Environmental Works agreement to provide the Project services in accordance with the terms thereof; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement and Environmental Works as follows: 1. The City consents to the assignment of the Underlying Agreement of May 3, 2017 between the City and the Consultant for Project services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, from Barker Landscape Architects, P.S. to Environmental Works. 2. Environmental Works agrees to take over the responsibilities of the Consultant to provide the Project services called for by the Underlying Agreement in accordance with the terms thereof. Packet Pg. 105 6.3.f Amendment No. I to Professional Services Agreement, Page 2 In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this �2 O day of 2018. OF EDMONDS e ATTEST/AUTHENTICATED: Passey, City . _ APPROVER AS TO FORM: 1 Office of the City Attorney STATE OF WASHINGTON) )ss COUNTY OF ) BARKER LANDSCAPE ARCHITECTS, P.S. By: Its: ENVIRONMENTAL WORKS On thisZjQ �, day of T2a`a8;Y2 , 2018, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appearedjOH u 1:� . on behalf of Barker Landscape Architects, P.S., and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. unw�u�unmQ Notary Public x State of`Washington = PAMELA IACOPI GOULDER= MY FEBRUA Y14 ON 2p U EXPIRES piinunnnnnnnnnnuinuunuulni0 NOTARY PUBLIC My commission expires: w Packet Pg. 106 6.3.f Amendment No. 1 to Professional Services Agreement, Page 3 STATE OF WASHINGTON) )ss COUNTY OF ) On this day of before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared on behalf of Environmental Works, and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. � Yf M'q mo "Y c J 0 ;o14 �ko �'�• ARY PUBLIC ` O (AR V = Z My commission expires: : O o \C' ❑ O F PS�� �c l IW `o Packet Pg. 107 6.4 City Council Agenda Item Meeting Date: 03/12/2019 Presentation of Supplemental Agreement with Murraysmith for Five Corners Reservoir Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On April 5, 2016, Council authorized the Mayor to sign Supplemental Agreement No. 1 with Murray Smith & Associates. On April 4, 2017, Council authorized the Mayor to sign Supplemental Agreement No. 2 with Murray Smith & Associates. On February 20, 2018, Council authorized the Mayor to sign Supplemental Agreement No. 3 with Murraysmith. On June 19, 2018, Council authorized the Mayor to sign Supplemental Agreement No. 4 with Murraysmith. On November 20, 2018, Council authorized the Mayor to sign Supplemental Agreement No. 5 with Murraysmith. Staff Recommendation Forward this item to the consent agenda for approval at the City Council meeting on March 19, 2019. Narrative The portion of the contract in Supplemental Agreement No. 6 is scheduled to be completed by July 2019 with the completion of the construction contract. The total fee for the Supplement is $37,701 for responses to RFI's and clarifications of Contract Documents, on -site observations of coating preparation and application, periodic inspection, surface preparation measurements, dry film thickness testing of coating systems, possible confirmation of corrosion pit repair work, preparation of observation reports and project management and coordination. Construction issues on the 1.5 MG tank, including steel delaminations on exterior tank wall, corrosion pits on interior tank wall and exterior paint damage from interior tank wall welding repairs required additional hours for on -site observations that were to be used for the 3.0 MG tank. Also, supplier initiated changes to the specified fall prevention systems resulted in a significant amount of hours to respond to an RFI regarding the procurement of the systems. Background The City issued a Request for Qualifications (RFQ) in March 2015 to hire a consultant to provide design engineering services for the Five Corners Reservoir Recoating Project. The City received statements of Packet Pg. 108 6.4 qualifications from two engineering firms and the selection committee chose Murray Smith & Associates (MSA) to provide design engineering services for the Five Corners Reservoir Recoating Project. On August 3, 2015 the City entered into a $71,019 contract with MSA to provide evaluations and recommendations for the Five Corners Reservoir. Although the main purpose of the project was to recoat the two reservoirs, a preliminary study consisting of a comprehensive evaluation of the facility was included in the scope. A structural analysis was performed using available as -built records and seismic codes updated since the City's 2004 structural evaluation. The results of the analysis have led to concerns about the structural integrity of the two reservoirs. On April 18, 2016 the City entered into a $60,465 Professional Services Supplemental Agreement 1 with MSA. The contract included a geotechnical investigation to obtain information on soil bearing capacity and ultrasonic testing on reservoir tank welds to obtain information on reservoir shell strength that will replace engineering assumptions previously used in the structural analysis. MSA also evaluated operational constraints to determine if reductions in storage volumes could reduce the impact from a seismic event. MSA's technical memorandum concluded that the reservoirs could meet current seismic codes and be operational within the City's parameters for water service by lowering the level of the reservoir overflow pipes and making minor structural enhancements to the roof of the 1.5 MG tank. On April 7, 2017 the City entered into a $178,829 Professional Services Supplemental Agreement 2 with MSA. The contract included final design, plans specs and construction cost estimates, surveying and mapping and bidding engineering services for the Five Corners Reservoir Recoating project. On March 28, 2018 the City entered into a $107,846 Professional Services Supplemental Agreement 3 with Murraysmith (formerly MSA). The contract included construction support, shop drawings and submittals review, requests for information and change orders, on -call construction observation, support for coating inspection and testing and sub -consultant services for structural engineering and corrosion engineering, coordination with special inspections, final inspection and reservoir startup and record drawings for the Five Corners Reservoir Recoating project. On June 25, 2018 the City entered into a $30,445 Professional Services Supplemental Agreement 4 with Murraysmith. The contract included additional shop drawings and submittals review and plan revisions that will provide the contractor with conforming plans as minor changes are made to the reservoir design for the Five Corners Reservoir Recoating project. On December 10, 2018 the City entered into a $59,810 Professional Services Supplemental Agreement 5 with Murraysmith. The contract included evaluation of the 1.5 MG roof retrofit, review and response to RFI's, structural observations, preparation of structural observation reports, development of repair criteria for corrosion pits observed in the 1.5 MG tank, structural modifications to accommodate a davit mount fall prevention system for the 1.5 MG and 3.0 MG tanks and evaluation of rafter and roof plate corrosion in the 3.0 MG tank. Attachments: Murraysmith Supplemental Agreement Vicinity Map Packet Pg. 109 6.4.a Original Contract No. 6575 Supplemental Agreement 6 No. CITY OF EDMONDS DAVE EARLING 1215THAVENUE NORTH - EDMONDS, WA 98020 - 425-771-0220 - FAX425-672-5750 MAYOR Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division SUPPLEMENTAL AGREEMENT 6 TO PROFESSIONAL SERVICES AGREEMENT Five Corners Reservoir Recoating Project WHEREAS, the City of Edmonds, Washington, hereinafter referred to as the "City", and Murraysmith, hereinafter referred to as the "Consultant", entered into an underlying agreement for design, engineering and consulting services with respect to a project known as Five Corners Reservoir Recoating Project, dated August 3, 2015 and amended April 18, 2016, April 7, 2017, March 28, 2018, June 25, 2018, and December 10, 2018; and WHEREAS, additional tasks to the Scope of Work have been identified; NOW, THEREFORE, In consideration of mutual benefits occurring, it is agreed by and between the parties thereto as follows: 1. The underlying Agreement of August 3, 2015 between the parties as amended by Supplemental Agreement No. 1, dated April 18, 2016, also amended by Supplemental Agreement No. 2, dated April 7, 2017, amended by Supplemental Agreement No. 3, dated March 28, 2018, amended again by Supplemental Agreement No. 4, dated June 25, 2018, and amended once more by Supplemental Agreement No. 5, dated December 10, 2018 incorporated by this reference as fully as if herein set forth, is further amended in, but only in, the following respects: 1.1 Scope of Work. The Scope of Work set forth in the underlying agreement, as amended by Supplemental Agreement No. 1, 2, 3, 4 and 5, shall be further amended to include the additional services and material necessary to accomplish the stated objectives as outlined in the attached Exhibit A incorporated by this reference as fully as if herein set forth. 1.2 The $71,019 amount set forth in paragraph 2A of the underlying Agreement and stated as an amount which shall not be exceeded, and which was increased by $60,465, by Supplemental Agreement No. 1, which was also increased by $178,829 by Supplemental Agreement No. 2, increased again by $107,846 by Supplemental Agreement No. 3, increased again by $30,445 by Supplemental Agreement No. 4 and increased once more by $59, 810 by Supplemental Agreement No. 5 is hereby amended to include an additional not to Packet Pg. 110 6.4.a exceed amount of $37,701 for the additional scope of work identified in Exhibit A to this supplemental agreement. As a result of this supplemental agreement, the total contract amount is increased to a new total not -to -exceed amount of $546,115 ($71,019, plus $60,465, plus $178,829, plus $107,846, plus $30,445, plus $59,810, plus $37,701). 1.3 Exhibit B to the underlying agreement, as amended by Supplemental Agreement No. 1, 2, 3, 4 and 5, consisting of the rate and cost reimbursement schedule is hereby further amended to include the form set forth on the attached Exhibit B to this Supplemental Agreement No. 5, incorporated by this reference as fully as if herein set forth. 2. In all other respects, the underlying agreement between the parties shall remain in full force and effect, amended as set forth in Supplemental Agreement Nos. 1, 2, 3, 4, 5 and 6 but only as set forth therein. DONE this day of , 20 CITY OF EDMONDS Bv: Mayor David O. Earling ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney MURRAYSMITH By: Title: \\edmsvr-deptfs\Engineering\StafflMegan\Engineering Admin\PROJECTS\E5KA.Five Corners Reservoir Recoating\MSA.Supp 6.doc Packet Pg. 111 6.4.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: \\edmsvr-deptfs\Engineering\StafflMegan\Engineering Admin\PROJECTS\E5KA.Five Corners Reservoir Recoating\MSA.Supp 6.doc Packet Pg. 112 6.4.a EXHIBIT A SCOPE OF WORK City of Edmonds Five Corners Reservoirs Recoating Project Phase 3 - Construction Support Services Supplemental Services No. 6 Introduction Murraysmith is currently under contract for construction support services for the Five Corners Reservoir Recoating project. The following scope of work and accompanying engineering fee estimate has been developed for supplemental construction support services for unanticipated additional project management and coordination, requests for information, and on -call construction observation. The scope and fee have been developed based on discussions with City staff and understanding of the project. Scope of Work The scope of work consists of the following major tasks: ■ Task 301 - Project Management and Coordination ■ Task 303 - Requests for Information and Change Orders ■ Task 304 - On -call Construction Observation Support Task 301— Project Management and Coordination 301.1 Additional Coordination with City Murraysmith will continue coordination with the City's Project Manager via phone conversations and e-mail to communicate project decisions, project status, work activities, and issues requiring City input. 301.2 Additional Staff and Subconsultant Management Murraysmith's Project Manager will continue to manage project staff and subconsultants to ensure all services are in conformance with the scope of services, fee estimate, and schedule. City of Edmonds MURRAYSMITH Five Corners Reservoirs Construction Simnort February 2019 Supplemental Services No. 6 Packet Pg. 113 6.4.a 301.3 Additional Invoices and Budget Oversight Murraysmith's Project Manager will continue to monitor project costs and manage budget and tasks, including preparation and submission of monthly invoices and progress reports. Assumptions ■ Supplement No. 5 estimated that this phase of the project will take approximately 14 months. Based on the current status of progress by the Contractor, it is estimated that this phase will take approximately 18 months. Task Deliverables ■ Correspondence, e-mails and other documentation ■ Up to four (4) additional monthly billing statements and activity reports, for a total of eighteen (18). Task 303 — Requests for Information and Change Orders 303.1 Additional Requests for Information At the direction of the City, Murraysmith will continue to receive and respond to contractor Requests for Information (RFI) or their requests for clarification of the Contract Documents and/or design intent. Murraysmith will interpret the meaning of the Contract Documents and will continue to provide the City with clarifications or explanation of the design intent and/or contract requirements. Murraysmith will also maintain a log of RFIs received from the contractor, noting the date received, subject, resolution, and the date Murraysmith's response was delivered to the City. Assumptions ■ City will continue to take the lead in receiving, reviewing, and responding to contractor RFIs and change order requests. ■ City will continue to provide direction to Murraysmith with respect to involvement in RFIs Task Deliverables ■ Responses to RFIs and clarifications of the Contract Documents as requested by the City Task 304 — On -Call Construction Observation Support At the request of the City, Murraysmith will continue to assist the City in providing field observation services during construction of the project. City of Edmonds MURRAYSMITH Five Corners Reservoirs Construction Support February 2019 Supplemental Services No. 6 — Page 2 \\E DMSVR-DEPTFS\Enginee ring\Capital\CAPITAL PROJECTS\E5KA - Five Corners Reservoir Recoating\Design\200 General Project Administration\210 Consultant Agreements\Murr Packet P 114 6\Exh A - Phase 3 - Five Corners Reservoirs Supplement No. 6 Scope 02-21-19.docx g• 6.4.a 304.1 Additional On -Site Observations, Coating Inspection and Testing At the direction of the City, Murraysmith will continue to conduct on -site observations of the coating preparation and application work in -progress to assist in determining if the work is proceeding in accordance with the contract documents. Work under this task also includes periodic inspection, surface preparation measurements, dry film thickness testing of coating systems and potential confirmation of completion of corrosion pit repair work. 304.2 Prepare Additional Daily Reports For onsite observations conducted by Murraysmith at the request of the City, Murraysmith will prepare daily reports recording the construction contractor's hours on the job site, weather conditions, data relative to potential changed conditions, list of job site visitors, daily activities, decisions, observations in general, and specific observations in more detail when required such as observing test procedures. Record names, addresses, and telephone numbers of all contractors, subcontractors and major suppliers of materials and equipment. Provide copies to the City for filing purposes. Assumptions ■ The City will continue to provide a full-time on -site inspector and continue to lead administration and management of the construction contract and communication with the construction contractor. ■ Supplement No. 5 assumed Murraysmith would conduct on -site observations in support of the City's inspector for a total of up to 35 days. At this time, an additional 15 days of on - site observation is estimated for budgeting purposes, for a total of 50 days. Task Deliverables ■ Daily reports for each day of construction observation. City of Edmonds MURRAYSMITH Five Corners Reservoirs Construction Support February 2019 Supplemental Services No. 6 — Page 3 \\E DMSVR-DEPTFS\Enginee ring\Capital\CAPITAL PROJECTS\E5KA - Five Corners Reservoir Recoating\Design\200 General Project Administration\210 Consultant Agreements\Murr Packet P 115 6\Exh A - Phase 3 - Five Corners Reservoirs Supplement No. 6 Scope 02-21-19.docx g• 6.4.a EXHIBIT B FIVE CORNERS RESERVOIR RECOATING PROJECT CITY OF EDMONDS FEE ESTIMATE PHASE 3 - CONSTRUCTION SUPPORT SERVICES SUPPLEMENTAL SERVICES NO. 6 LABOR CLASSIFICATION (HOURS) ESTIMATED FEES Principal Engineer VI $260 Principal Engineer V $251 Professional Engineer VI $180 Engineering Designer II $141 Technician IV $150 Administrative II $104 Hours Labor Subconsultants Expenses Total PSE NWC Task 301- Project Management and Coordination Task 301.1- Additional Coordination with City 4 4 $ 720 $ $ 720 Task 301.2 - Staff and Subconsultant Management 4 4 8 $ 1,760 $ $ 1,760 Task 301.3 - Invoices and Budget Oversight 4 7 11 $ 2,300 $ $ 2,300 Task 301 Subtotal 8 0 15 0 0 0 23 $ 4,780 $ $ $ 4,780 Task 303 - Request for Information and Change Orders Task 303.1- Additional Requests for Information 8 1 25 33 $ 6,508 $ - $ 6,508 Task 303 Subtotal 0 8 25 0 0 0 33 $ 6,508 $ $ $ - $ 6,508 Task 304 - On -Call Construction Observation Task 304.1- Additional On -Site Observations, Coating Inspection & Testing 115 115 $ 20,700 $ 313 $ 21,013 Task 304.2 - Prepare Additional Daily Reports 30 30 $ 5,400 $ - $ 5,400 Task 304 Subtotal 0 0 145 0 0 0 145 $ 26,100 $ $ $ 313 $ 26,413 TOTAL -ALL TASKS 8 8 185 0 0 0 201 $ 37,388 $ $ __ - $ 313 $ _ 37,701 City of Edmonds Five Corners Reservoirs Recoating Project February 2019 Murraysmith, Inc. G:\PDX_BD\Clients\Edmonds, WA\Five Corners Reservoir Recoating Project 4-15 (15-1715)\Scope-Fee\Phase 3 - Supplemental Services 3\Exh B - Phase 3 - Five Corners Reservoirs Supplement No.6 Fee 02-21-19 Packet Pg . 116 City of Edmonds Vicinity Map f a t S x x Five Corners Reservoir Recoating Project t ►OrIHS 3 wIUUTH6T i%V � 3 a TH 51 5, w q� ?fb)-nISTSW 'V41 Ft %t "Wf MT14 Sl SW T �Ni11�i LW Mills; L r� 4k7. 5 Wok 244TH ST 6.4.b Sib Packet Pg. 117 6.5 City Council Agenda Item Meeting Date: 03/12/2019 Report on Bids for the 89th PI W Retaining Wall Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the March 19, 2019, consent agenda for City Council approval. Narrative In 2017, the City was made aware of a failing rockery wall which supports the cul-de-sac bulb of 89" PI W, a small residential cul-de-sac in Edmonds. The failing wall, which reaches 12' in height, requires replacement and, is not actively showing signs of movement but remains a safety concern until addressed. With support from our geotechnical consultants, staff prepared plans and specifications for replacement of the wall with a new block wall. Staff designed this project in house to keep cost to a minimum. On February 28, 2019, the City received 11 construction bids. The bids ranged from a low of $112,152 to a high of $302,605 (refer to Exhibit A). The engineer's estimate was $125,386. Kamins Construction submitted the low responsive bid. A review of the low responsive bidder's record has been completed and is acceptable. The total estimated construction budget with the construction contract, construction management and management reserve is $157,000 (refer to Exhibit B). The available REET funding (Fund 126) in the 2019 Budget is $118,000. Staff recommends programming an additional $7,600 in REET funds and $31,400 of stormwater utility funds to complete the project. The stormwater contribution will pay for new collection and piping improvements that will convey stormwater runoff through the new wall and into the adjacent creek. The stormwater funds are available in the 2019 Budget under the Citywide Drainage Replacement Project. A budget amendment for the additional REET funds and transfer of stormwater funds will be included in the 15T quarter budget amendment process. Attachments: Exhibit A - Bid Tab Exhibit B - Proposed Construction Budget Packet Pg. 118 6.5.a City of Edmonds 89th Retaining Wall Replacement Project Initial Bid Tabulation Prepared By: Zachary Richardson Dated: 2/28/2019 Apparent Rank Company Name Bid Value Proposal (a) Non- Collusion (b) Equal Employer (c) Bidder Qualif. (d) 1 Kamins Construction $ 112,152.00 X X X X 2 Welwest Construction $ 113,200.00 X X X X 3 PNW Civil $ 113,800.00 X X X X 4 Dungeness Construction $ 115,000.00 X X X X 5 McClung Construction $ 117,500.00 X X X X 6 RWS Construction $ 129,908.00 X X X X 7 Springhill LLC $ 141,630.00 X X X X 8 Grade Inc. $ 149,400.00 X X X X 9 Trimaxx Construction $ 156,800.00 X X X X Marshbank Construction $ 302,605.00, X X X X F-L- R.E. Sides Landscaping $ 114,400.00 X -- -- X Report on Construction Bids for 89th PI W Retaining Wall Replacement Project Packet Pg. 119 6.5.b 89th PL Retaining Wall Proposed Construction Budget Description Amount Contract Award $ 112,152 Construction Management, Inspection & Testing (20%) $ 22,400 Management Reserve (20%) $ 22,400 Construction Funding Funding Total = $ 156,952 Amount REET Fund (Fund 126) $ 118,000 REET Funds (126) 1st Qtr Budget Amendment $ 7,600 Stormwater Funds (422) 1st Qtr Budget Amendment $ 31,400 Total = $ 157,000 Report on Construction Bids for 89th PI W Retaining Wall Replacement E Packet Pg. 120 6.6 City Council Agenda Item Meeting Date: 03/12/2019 Report on Bids for the 238th St. SW Island Improvements & Pedestrian Curb Ramp Barrier Removals Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the City Council meeting on April 2, 2019 for possible action to award a construction contract. Narrative This Community Development Block Grant (CDBG) funded project will rehabilitate the traffic island on the west side of the intersection of 2381" St SW and Edmonds Way. Additionally, several curbs ramps may be installed at the intersections of 71" & Alder, 71" & Walnut, and 61" & Walnut as funding allows. The Engineer's Estimate is $199,214 for the base bid (traffic island and curb ramps at 7th & Alder), plus an alternate schedule that is estimated at $98,733 (curb ramps at 7th/6th & Walnut). The project costs are being funded by CDBG and REET funds. The project is advertising for construction bids on March 7t" and March 14t", 2019. Construction bids are due by 2:00 p.m. March 21s', 2019, which may provide an opportunity to award the project at the April 2nd City Council Meeting. Staff recommends the award of the construction contract be placed on the consent agenda for the April 2nd City Council meeting, if the bid and construction budget are within the available budget. Construction is expected to begin in May and be completed by August. Attachments: 238th Island Project Map Packet Pg. 121 238th St SW Island Improvements & Pedestrian Curb Ramp Barrier Removal Packet Pg. 122 6.7 City Council Agenda Item Meeting Date: 03/12/2019 Report on Bids for the Dayton Street Utility Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the City Council meeting on March 19, 2019 for possible action to award a construction contract. Narrative The project is part of the City's program to replace/repair and upgrade existing sewer, water and storm lines in the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other existing system deficiency. The project will replace the existing water, sewer and storm pipes on Dayton between 3rd and 5tn, rehabilitate existing sewer main and/or sewer services on Dayton between 51n and 91n and replace existing water and sewer pipes between 5tn and 9th. On February 12, 2019 and February 19, 2019 the project advertised for construction bids. Construction bids are due by 2:00 p.m. March 12, 2019, which may provide an opportunity to award the project at the March 19, 2019 City Council Meeting. The bid results, project budget and recommendation to award will be provided at the March 19th meeting. The project will be done in two phases. Construction for phase 1 (2nd Ave to 5th Ave) is expected to begin in April and be completed by October of this year. Phase 2 (5th Ave to 9th Ave) will start in spring 2020 and be completed by October of 2020. Background The City completed a drainage study for the North Shellabarger Sub basin. The results of the study show that various drainage pipe improvements will be needed in order to address drainage issues along Dayton St and throughout the rest of the study's basin. In addition, Water and Sewer comprehensive plans completed in 2010 and 2013 respectively show the need for replacement and/or upsizing of utilities in the downtown core either due to age, increased maintenance needs and/or additional flow needs. Since there is a need to replace/upgrade most of the utilities along the Dayton St alignment, City staff has concluded that a comprehensive utility replacement project be completed along Dayton St from 3rd to 9th. The design for this work was completed in January 2019. Attachments: Packet Pg. 123 s.7 Vicinity Map Packet Pg. 124 VICINITY MAP )I've 101\1Ty ACDIAI CITC RAAC r J. rt 1/`ill r7 r CD 7.1 City Council Agenda Item Meeting Date: 03/12/2019 November, December, and January Monthly/Quarterly Financial Reports Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Review and move to full council on consent Narrative November, December, and January Monthly/Quarterly Financial Reports Attachments: November 2018 Monthly Financial Report Preliminary December 2018 Quarterly Financial Report January 2019 Monthly Financial Report Packet Pg. 126 I 7.1.a I O� EDP � d I,0 C • l g 9" CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT NOVEMBER 2018 Packet Pg. 127 1 I 7.1.a I C ITY O F EDMO NDS REVENUES BY FUND - SUMMARY Fund 2018 Amended 11/30/2017 11/30/2018 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 39,501,682 $ 37,320,136 $ 39,281,270 $ 220,412 99 009 LEOFF-MEDICAL INS. RESERVE 285,650 283,358 145,030 140,620 51 Oil RISK MANAGEMENT FUND 19,180 16,472 21,376 (2,196) ill 012 CONTINGENCY RESERVE FUND 64,750 75,090 125,680 (60,930) 194 014 HISTORIC PRESERVATION GIFT FUND 5,170 5,141 2,705 2,465 52 016 BUILDING MAINTENANCE - 389,329 - - 0 017 MARSH RESTORATION & PRESERVATION FUND 300,000 - 306,865 (6,865) 102 018 EDMONDS HOMELESSNESS RESPONSE FUND 250,000 250,000 - 100 019 EDMONDS OPIOID RESPONSE FUND 250,000 - 250,000 - 100 104 DRUG ENFORCEMENT FUND 130,560 45,205 78,487 52,073 60 111 STREET FUND 1,784,270 1,928,316 1,416,208 368,062 79 112 COMBINED STREET CONST/IMPROVE 3,731,003 3,396,568 4,209,684 (478,681) 113 117 MUNICIPAL ARTS ACQUIS. FUND 149,385 96,013 91,671 57,714 61 118 MEMORIAL STREET TREE 400 330 431 (31) 108 120 HOTEL/MOTEL TAX REVENUE FUND 87,960 83,615 85,162 2,798 97 121 EMPLOYEE PARKING PERMIT FUND 25,640 14,159 14,628 11,012 57 122 YOUTH SCHOLARSHIP FUND 850 1,561 1,374 (524) 162 123 TOURISM PROMOTIONAL FUND/ARTS 30,520 28,823 34,685 (4,165) 114 125 REAL ESTATE EXCISE TAX 2 1 1,446,880 1,434,342 1,735,717 (288,837) 120 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1 1,448,300 1,437,718 1,745,868 (297,568) 121 127 GIFTSCATALOGFUND 53,810 30,348 69,517 (15,707) 129 129 SPECIAL PROJECTS FUND - 707 - - 0 130 CEMETERY MAINTENANCE/IMPROVEMT 180,170 195,372 196,313 (16,143) 109 136 PARKSTRUST FUND 3,150 2,803 3,692 (542) 117 137 CEMETERY MAINTENANCE TRUST FD 33,360 33,722 41,308 (7,948) 124 138 SISTER CITY COMMISSION 10,170 7,236 10,496 (326) 103 140 BUSINESS IMPROVEMENT DISTRICT - 82,991 88,342 (88,342) 0 211 L.I.D. FUND CONTROL 14,400 - - 14,400 0 231 2012 LT GO DEBT SERVICE FUND 708,700 410,085 426,380 282,320 60 332 PARKS CAPITAL CONSTRUCTION FUND 2 1,621,977 413,856 899,609 722,368 55 411 COMBINED UTILITY OPERATION - 147,987 137,603 (137,603) 0 421 WATER UTILITY FUND 3 9,660,690 8,308,401 8,943,458 717,232 93 422 STORM UTILITY FUND 3 5,317,996 3,881,637 4,338,159 979,837 82 423 SEWER/WWTP UTILITY FUND 4 11,917,843 12,298,948 10,434,964 1,482,879 88 424 BOND RESERVE FUND 1,991,530 654,348 640,749 1,350,781 32 511 EQUIPMENT RENTAL FUND 1,624,640 1,701,386 1,560,471 64,169 96 512 TECHNOLOGY RENTAL FUND 1,268,390 874,982 1,168,902 99,488 92 617 FIREMEN'S PENSION FUND 69,690 69,158 50,874 18,816 73 $ 83,988,716 $ 75,670,140 $ 78,807,679 $ 5,181,037 94' 1 Differences primarily due to a $418,216 deposit in total for Real Estate Excise Tax in March 2018 from the State. 2 Differences primarily due to $500,175 in Parks Donations, and $166,664 from a Edmonds Waterfront Development Grant in 201E 3 Differences primarily due to a 9%increase in water, and 10%increase in storm base rates in 2018. 4 Differences primarily due to differences in contributed capital billings to WWTP partners in 2018. 1 rac,ecei Pg. 128 Pa I 7.1.a I CITY OF EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund 2018 Amended 11/30/2017 11/30/2018 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 44,602,053 $ 36,205,377 $ 36,775,353 $ 7,826,700 82% 009 LEOFF-MEDICAL INS. RESERVE 363,438 383,314 341,374 22,064 94% 011 RISK MANAGEMENT FUND - 81,277 - - 0% 012 CONTINGENCY RESERVE FUND 5 49,584 - 528,943 (479,359) 1067% 014 HISTORIC PRESERVATION GIFT FUND 5,400 - - 5,400 0% 016 BUILDING MAINTENANCE - 303,294 - - 0% 018 EDMONDS HOMELESSNESS RESPONSE FUND - - 24,557 (24,557) 0% 104 DRUG ENFORCEMENT FUND 103,252 49,268 92,089 11,163 89% III STREET FUND 1,856,507 1,538,042 1,509,187 347,320 81% 112 COMBINED STREET CONST/IMPROVE 3,844,638 4,777,295 3,051,819 792,819 79% 117 MUNICIPAL ARTS ACQUIS. FUND 183,892 58,179 65,369 118,523 36% 120 HOTEL/MOTEL TAX REVENUE FUND 90,550 75,016 45,914 44,636 51% 121 EMPLOYEE PARKING PERMIT FUND 26,880 1,638 573 26,307 2% 122 YOUTH SCHOLARSHIP FUND 1,000 1,235 1,905 (905) 191% 123 TOURISM PROMOTIONAL FUND/ARTS 29,700 26,407 12,259 17,441 41% 125 REAL ESTATE EXCISE TAX 2 2,733,000 801,528 1,172,242 1,560,758 43% 126 REAL ESTATE EXCISE TAX 1, PARKSACQ FUND 2,651,867 207,152 1,060,267 1,591,600 40% 127 GIFTSCATALOGFUND 70,900 27,938 28,195 42,705 40% 130 CEMETERY MAINTENANCE/IMPROVEMT 213,509 143,990 181,714 31,795 85% 138 SISTER CITY COMMISSION 10,500 6,023 9,670 830 92% 140 BUSINESS IMPROVEMENT DISTRICT 6 - 64,196 86,224 (86,224) 0% 211 L.I.D. FUND CONTROL 16,450 16,450 - 16,450 0% 231 2012 LT GO DEBT SERVICE FUND 708,700 64,938 59,284 649,416 8% 332 PARKS CAPITAL CONSTRUCTION FUND 2,346,881 541,017 266,888 2,079,993 11% 421 WATER UTILITYFUND 13,465,028 8,096,934 9,816,269 3,648,759 73% 422 STORM UTILITY FUND 6,986,013 3,176,220 3,835,891 3,150,122 55% 423 SEWER/WWTP UTILITY FUND 14,654,540 12,613,206 9,749,261 4,905,279 67% 424 BOND RESERVE FUND 1,991,520 654,342 640,742 1,350,778 32% 511 EQUIPMENT RENTAL FUND 1,670,082 1,709,084 1,021,270 648,812 61% 512 TECHNOLOGY RENTAL FUND 1,335,413 650,430 925,630 409,784 69% 617 FIREMEN'S PENSION FUND 75,218 61,802 68,937 6,281 92% $ 100,086,515 $ 72,335,593 $ 71,371,825 $ 28,714,690 71 % 5 2018 Expenditures includes interfund loans to 104 for $36,493 and to 112 for $442,866. 6 Business Improvement District is not included in the City Budget; activity is here for reporting purposes only. 2 11--I-- .,_ 129 rac,ecei Pg. iea I 7.1.a I CITY OF EDMO NDS REVENUES - GENERAL FUND 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Revenues Revenues Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 7 EMS PROPERTY TAX VOTED PROPERTY TAX LOCAL RETAIL SALESIUSE TAX 8 NATURAL GAS USE TAX 1/10 SALES TAX LOCAL CRIM JUST ELECTRIC UTILITY TAX GAS UT ILIT Y T AX SOLID WASTE UTILITY TAX WAT ER UT ILITY T AX SEWER UTILITY TAX STORMWATER UTILITY TAX T.V. CABLE UTILITY TAX TELEPHONE UTILITY TAX PULLTABSTAX AMUSEMENT GAMES LEASEHOLD EXCISE TAX LICENSES AND PERNIIIS: FIRE PERMITS -SPECIAL USE POLICE - FINGERPRINTING PROF AND OCC LICENSE -TAXI AMUSEMENTS VENDING MACHINE/CONCESSION FRANCHISE AGREEMENT -COMCAST FRANCHISE FEE-EDUCATION/GOVERNMENT FRANCHISE AGREEMENT-VERIZON/FRONTIER FRANCHISE AGREEMENT -BLACKROCK OLYMPIC VIEW WATER DISTRICT FRANCHISE GENERAL BUSINESS LICENSE DEV SERV PERMIT SURCHARGE NON-RESIDENT BUS LICENSE RIGHT OF WAY FRANCHISE FEE BUILDING STRUCTURE PERMITS ANIMAL LICENSES STREET AND CURB PERMIT OT R NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST TARGET ZERO TEAMS GRANT HIGH VISIBILITY ENFORCEMENT DOCKSIDE DRILLS GRANT REIMBURSE DEPT OF NATURAL RESOURCES WA STATE TRAFFIC COMM GRANT STATE GRANTS- BUDGET ONLY WATERFRONT ANALYSIS GRANT PUD PRIVILEDGE TAX MVET/SPECIAL DISTRIBUTION TRIAL COURT IMPROVEMENT AOC PRO-TEM JUDGE REIMBURSEMENT CRIMINAL JUSTICE -SPECIAL PROGRAMS MARIJUANA EXCISE TAX DISTRIBUTION DUI - CITIES LIQUOR EXCISE TAX LIQUOR BOARD PROFITS MISCELLANEOUS INT ERLOCAL REVENUE INT ERLOCAL GRANTS VERDANT INTERLOCAL GRANTS FIRST RESPONDERS FLEX FUND POLICE TRAINING CLASSES DISCOVERY PROGRAMS TECHNOLOGY ACQ. $ 10,367,860 $ 10,145,748 $ 10,310,882 $ 56,978 99% 4,027,540 3,930,589 2,247,328 1,780,212 56% 2,500 14,806 1,707,867 (1,705,367) 68315% 7,275,000 6,800,816 7,687,589 (412,589) 106% 7,140 8,829 4,679 2,461 66% 730,000 649,649 697,124 32,876 95% 1,611,600 1,553,264 1,556,740 54,860 97% 620,200 617,837 551,257 68,943 89% 321,600 304,645 321,426 174 100% 1,201,100 1,154,041 1,144,644 56,456 95% 769,800 643,429 713,256 56,544 93% 406,200 341,795 374,172 32,028 92% 867,200 803,028 744,353 122,847 86% 1,093,200 993,334 899,818 193,382 82% 56,600 53,103 52,939 3,661 94% 40 777 - 40 0% 263,600 162,391 204,824 58,776 78% 29,621,180 28,178,079 29,218,898 402,282 99% 250 270 345 (95) 138% 300 680 850 (550) 283% 330 - - 330 0% 6,330 6,325 5,950 380 94% 50,000 52,624 50,769 (769) 102% 721,000 730,530 681,819 39,181 95% 42,600 38,672 38,171 4,429 90% 105,500 105,604 105,747 (247) 100% 18,600 13,904 7,220 11,380 39% 263,800 215,607 364,174 (100,374) 138% 121,600 71,730 81,439 40,162 67% 64,940 71,767 73,045 (8,105) 112% 69,000 54,250 49,900 19,100 72% 12,000 22,955 62,163 (50,163) 518% 715,600 807,621 649,028 66,572 91% 24,500 17,346 17,092 7,408 70% 40,000 40,791 56,785 (16,785) 142% 14,500 17,432 21,098 (6,598) 146% 2,270,850 2,268,107 2,265,596 5,254 100% 7,930 5,949 4,535 3,395 57% 4,000 1,030 3,540 460 89% 7,100 8,226 8,602 (1,502) 121% 1,455 3,092 3,729 (2,274) 256% - - 17,347 (17,347) 0% 3,623 - 3,623 (0) 100% 18,000 - - 18,000 0% - 10,000 - - 0% 198,000 198,479 212,002 (14,002) 107% 12,790 11,564 11,964 826 94% 16,716 16,711 16,531 185 99% - - 824 (824) 0% 43,700 41,971 43,243 457 99% 23,700 5,574 59,452 (35,752) 251% 3,000 6,198 6,099 (3,099) 203% 203,000 197,143 208,580 (5,580) 103% 350,600 259,062 256,420 94,180 73% 2,500 - - 2,500 0% - 35,000 25,000 (25,000) 0% 2,000 2,000 5,810 (3,810) 291% 7,114 - 2,294 4,820 32% - 300 - - 0% - - 2,190 (2,190) 0% 905,228 802,298 891,786 13,442 99% 7 2018 Real Personal/Property TaxRevenuesare $165,134 higher than 2017 revenues. 2018 Local Retail Sa/eslUse Tax revenues are $886,772 higher than 2017 revenues. Please also seepages pages 18 & 19. 3 Packet Pg. 130 1 I 7.1.a I CITY OFEDMONDS REVENUES - GENERAL FUND 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Revenues Revenues Remaining '%, Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMENTS ATM SURCHARGE FEES CREDIT CARD FEES MUNICIPAL COURT CIVIL FILINGS COURT RECORD SERVICES D/M COURT REC SER CIVIL FEE - APPEAL WARRANT PREPARATION FEE IT TIME PAY FEE MUNIC.-DIST. COURT CURR EXPEN SALE MAPS & BOOKS CLERKS TIME FOR SALE OF PARKING PERMITS BID SUPPLIES REIMBURSEMENT PHOTOCOPIES POLICE DISCLOSURE REQUESTS ENGINEERING FEES AND CHARGES ELECTION CANDIDATE FILING FEES SNO-ISLE PASSPORTS AND NATURALIZATION FEES POLICE SERVICES SPECIAL EVENTS CAMPUS SAFETY-EDM. SCH. DIST. WOODWAY-LAW PROTECTION MISCELLANEOUS POLICE SERVICES DUI EMERGENCY FIRE SERVICES FIRE PROTECTION & EMS FOR DUI FIRE DISTRICT #1 STATION BILLINGS LEGAL SERVICES ADULT PROBATION SERVICE CHARGE ELECTRIC MONITORING BOOKING FEES FIRE CONSTRUCTION INSPECTION FEES EMERGENCY SERVICE FEES EMS TRANSPORT USER FEE FLEX FUEL PAYMENTS FROM STATIONS ANIMAL CONTROL SHELTER ZONING/SUBDIVIS'ION FEE PLAN CHECKING FEES FIRE PLAN CHECK FEES PLANNING 1 % INSPECTION FEE S.E.P.A. REVIEW CRITICAL AREA STUDY DV COORDINATOR SERVICES GYM AND WEIGHTROOM FEES LOCKER FEES PROGRAM FEES TAXABLE RECREATION ACTIVITIES WINTER MARKET REGISTRATION FEES BIRD FEST REGISTRATION FEES INTERFUND REIMBURSEMENT -CONTRACT SVCS 2,500 4,019 4,990 (2,490) 200% 400 537 598 (198) 149% 10,000 9,828 11,677 (1,677) 117% - - 43 (43) 0% - 579 87 (87) 0% 400 232 154 246 38% - 53 - - 0% - 333 5,724 (5,724) 0% - 213 1,123 (1,123) 0% 300 228 112 188 37% 100 36 70 30 70% 25,100 - - 25,100 0% 600 - - 600 0% 1,000 740 1,332 (332) 133% 4,000 2,428 69 3,931 2% 200,000 377,773 219,350 (19,350) 110% - - 1,486 (1,486) 0% 78,000 81,102 92,139 (14,139) 118% 23,000 20,450 19,750 3,250 86% 33,235 32,603 33,235 0 100% 66,280 14,721 37,832 28,448 57% 60,000 60,856 56,988 3,012 95% 1,500 - - 1,500 0% 100 - 100 0% - 77 - - 0% 50,000 52,894 53,380 (3,380) 107% - - 2,017 (2,017) 0% 48,600 43,835 51,613 (3,013) 106% - - 100 (100) 0% 3,000 2,444 1,760 1,240 59% 15,560 20,029 16,620 (1,060) 107% 4,500 3,577 3,746 754 83% 826,000 828,041 1,050,839 (224,839) 127% 2,500 2,273 2,798 (298) 112% 250 55 45 205 18% 80,250 110,713 128,341 (48,091) 160% 443,000 421,054 323,144 119,856 73% 8,000 10,980 8,805 (805) 110% 1,600 1,062 1,017 583 64% 5,000 8,710 7,620 (2,620) 152% 14,000 15,890 16,800 (2,800) 120% 11,460 10,504 11,753 (293) 103% 12,000 12,266 12,058 (58) 100% - 30 - - 0% 910,100 762,008 784,850 125,250 86% 1,300 1,364 801 499 62% 6,000 4,850 5,885 115 98% 1,250 1,030 845 405 68% 2,043,950 2,167,477 2,284,567 (240,617) 112% 4,994,835 5,087,892 5,256,161 (261,326) 105% 4 Packet Pg. 131 I 7.1.a I CITY OF E DMO NDS REVENUES - GENERAL FUND Title 2018 Amended Budget 11/30/2017 Revenues 11/30/2018 Revenues Amount Remaining %Received FINES AND PENALTIES: PROOF OF VEHICLE INS PENALTY 5,000 4,578 5,671 (671) 113% ' TRAFFIC INFRACTION PENALTIES 215,000 200,776 250,937 (35,937) 117% NC TRAFFIC INFRACTION 34,000 31,506 26,961 7,039 79% CRT COST FEE CODE LEG ASSESSMENT (LGA) 20,700 21,063 28,666 (7,966) 138% NON -TRAFFIC INFRACTION PENALTIES 400 1,000 4,000 (3,600) 1000% OTHER INFRACTIONS'04 3,400 2,518 912 2,488 27% PARKING INFRACTION PENALTIES 48,000 59,837 149,125 (101,125) 311% PARK/INDDISZONE 2,600 1,954 1,577 1,023 61% DWI PENALTIES 6,000 8,155 6,537 (537) 109% DUI - DP ACCT 2,000 1,592 704 1,296 35% CRIM CNV FEE DUI 200 152 137 63 68% DUI - DP FEE - 152 1,972 (1,972) 0% OTHER CRIMINAL TRAF MISDEM PEN 135 239 96 39 71% CRIMINAL TRAFFIC MISDEMEANOR 8/03 36,000 31,340 29,570 6,430 82% CRIMINAL CONVICTION FEE CT 2,600 2,331 3,361 (761) 129% CRIM CONV FEE CT 1,600 1,469 881 719 55% ; OTHER NON-TRAF MISDEMEANOR PEN 100 32 38 62 38% OTHER NON TRAFFIC MISD. 8/03 9,300 8,147 15,104 (5,804) 162% COURT DV PENALTY ASSESSMENT 600 444 868 (268) 145% CRIMINAL CONVICTION FEE CN 1,100 1,166 1,332 (232) 121% CRIM CONV FEE CN 500 393 516 (16) 103% CRIMINAL COSTS-RECOUPMENTS - 7,581 - - 0% PUBLIC DEFENSE RECOUPMENT 18,500 15,314 17,291 1,209 93% , BANK CHARGE FOR CONV. DEFENDANT 6,000 8,147 11,669 (5,669) 194% COURT COST RECOUPMENT 5,000 - 5,416 (416) 108% COURT INTERPRETER COSTS - 246 - - 0% BUS. LICENSE PERMIT PENALTY 11,000 9,630 12,010 (1,010) 109% MISC FINES AND PENALTIES 2,000 2,040 1,725 275 86% 431,735 421,799 577,075 (145,340) 134% MIS C ETLLANEiO US : � INVESTMENT INTEREST 156,840 113,282 146,168 10,672 93% INTEREST ON COUNTY TAXES 7,130 10,021 19,464 (12,334) 273% INTEREST - COURT COLLECTIONS 6,500 5,799 7,996 (1,496) 123% ' LOAN INTEREST - - 1,282 (1,282) 0% PARKING 15,600 15,346 4,062 11,538 26% SPACE/FACILITIESRENTALS 147,000 124,871 139,857 7,143 95% BRACKET ROOM RENTAL 5,000 4,760 2,100 2,900 42% LEASESLONGTERM 185,000 167,624 174,860 10,140 95% OTHER RENTS &USE CHARGES 2,400 1,800 - 2,400 0% DONATION/CONTRIBUTION 1,200 1,133 1,401 (201) 117% PARKSDONATIONS 4,350 3,650 3,380 970 78% BIRD FEST CONTRIBUTIONS 1,500 2,044 2,276 (776) 152% ' FIRST RESPONDERS- PRIVATE SOURCE - - 28,000 (28,000) 0% VOLUNT EER P ICNIC CONT RIBUT IONS 1,000 - - 1,000 0% POLICE CONTRIBUTIONS FROM PRIV SOURCES 1,000 54,943 - 1,000 0% 1 SALE OF JUNK/SALVAGE 300 4,945 408 (108) 136% , SALES OF UNCLAIM PROPERTY 3,000 1,950 2,567 433 86% ; CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% OT HER JUDGEMENT /SET T LEMENT 2,000 7 - 2,000 0% POLICE JUDGMENTS/RESTITUTION 200 91 100 100 50% CASHIER'S OVERAGES/SHORTAGES - 276 (84) 84 0% OTHER MISC REVENUES 9 652,000 8,897 445,110 206,890 68% SMALL OVERPAYMENT 30 42 80 (50) 266% NSF FEES - PARKS & REC 120 - - 120 0% NSF FEES- MUNICIPAL COURT 300 346 381 (81) 127% NSF FEES - POLICE - 60 30 (30) 0% NSF FEES - DEVEL SERV DEPT - - 30 (30) 0% US BANK REBATE 7,500 6,629 8,708 (1,208) 116% 19201,970 528,517 988,177 213,793 82% TRANSFERS -IN: SALE OF FIXED ASSETS - - 5,273 (5,273) 0% ' INSURANCE RECOVERIES - 7,143 15,570 (15,570) 0% INTERFUND TRANSFER FROM FUND 012 49,584 - 49,584 - 100% TRANSFER FROM FUND127 26,300 26,300 13,150 13,150 50% 75,884 33,443 83,577 (7,693) 110% TOTAL GENERAL FUND REVENUE $ 39,501,682 $ 37,320,136 $ 39,281,270 $ 220,412 99% 9 Short-term loan to the ECA for a roof/equipment project. 5 rac,ecei Pg. i se Packet P_ 132 7.1.a Pa CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES $ 15,519,046 $ 13,041,975 $ 13,408,632 $ 2,110,414 86% OVERTIME 507,613 520,475 632,879 (125,266) 125% HOLIDAY BUY BACK 243,389 201,386 200,268 43,121 82% BENEFITS 6,173,460 5,143,295 5,251,929 921,531 85% UNIFORMS 88,785 68,512 72,783 16,002 82% SUPPLIES 378,580 300,634 335,828 42,752 89% SMALL EQUIPMENT 56,160 58,280 87,433 (31,273) 156% PROFESSIONAL SERVICES 3,999,065 2,498,814 2,563,260 1,435,805 64% COMMUNICATIONS 166,585 122,563 126,740 39,845 76% TRAVEL 55,330 40,836 46,384 8,946 84% EXCISE TAXES 6,500 4,612 5,482 1,018 84% RENTAL/LEASE 1,988,447 1,555,169 1,810,029 178,418 91% INSURANCE 624,530 616,495 437,253 187,277 70% UTILITIES 457,800 474,024 485,680 (27,880) 106% REPAIRS & MAINTENANCE 726,713 227,714 269,439 457,274 37% MISCELLANEOUS 517,497 278,378 305,016 212,481 59% INTERGOVERNMENTAL SERVICES 9,901,462 9,772,089 9,287,600 613,862 94% INTERGOVERNMENTAL PAYMENTS 10 695,000 70,000 441,873 253,127 64% INTERFUND SUBSIDIES 1,863,370 920,630 779,625 1,083,745 42% LAND BUILDINGS MACHINERY/EQUIPMENT GENERAL OBLIGATION BOND PRINCIPAL OT HER INT EREST & DEBT SERVICE COSTS INTEREST ON LONG-TERM EXTERNAL DEBT LEOFF-MEDICAL INS. RESERVE (009) BENEFITS PENSION AND DISABILITY PAYMENTS PROFESSIONAL SERVICES MISCELLANEOUS RISK MANAGEMENT RES ERVE FUND (011) MISCELLANEOUS CONTINGENCY RESERVEFUND (012) INTERFUND SUBSIDIES INTERFUND LOAN 11 HISTORIC PRESERVATION GIFTFUND (014) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS BUILDING MAINTENANCESUBFUND (016) SUPPLIES PROFESSIONAL SERVICES REPAIR & MAINTENANCE CONSTRUCTION PROJECTS EDMONDS HOMELESSNESS RESPONSEFUND (018 PROFESSIONAL SERVICES DRUG INFO RC EMENT FUND (104) FUEL CONSUMED SMALL EQUIPMENT COMMUNICATIONS REPAIR/MAINT MISCELLANEOUS INTERGOVERNMENTAL SERVICES 200,000 - 4,884 195,116 2% 83,000 - - 83,000 0% 151,721 91,135 80,159 71,562 53% 176,340 170,160 124,972 51,368 71% 500 222 218 282 44% 21,160 27,979 16,988 4,172 80% 44,602,053 36,205,377 36,775,353 7,826,700 82% $ 184,000 $ 139,491 $ 142,819 $ 41,181 78% 172,158 234,596 195,193 (23,035) 113% 7,000 8,828 2,962 4,038 42% 280 400 400 (120) 143% 363,438 383,314 341,374 22,064 94% $ - $ 81,277 $ - $ - 0% - 81,277 - - 0% 49,584 $ - $ 49,584 $ - 100% - - 479,359 (479,359) 0% 49,584 - 528,943 (479,359) 1067% $ 100 $ - $ - $ 100 0% 200 - - 200 0% 5,100 - - 5,100 0% 5,400 - - 5,400 0% $ - $ 7,357 $ - $ 0 - 67,151 - - 0% - 102,346 - - 0% 126,440 - - 0% - 303,294 - - 0% $ - $ - $ 24,557 $ (24,557) 0% - - 24,557 (24,557) 0% $ 3,000 $ 1,810 $ - $ 3,000 0% 5,000 - - 5,000 0% 2,230 815 - 2,230 0% 800 - - 800 0% 20,000 5,000 - 20,000 0% 72,222 41,642 92,089 (19,867) 128% 103,252S 49,268 92,089 11,163 89% 10 Short-term loan to the ECA for a roof/equipment project. 11 2018 Expenditures includes interfund loans to 104 for $36,493 and to 112 for $442,866. 6 Packet Pg. 133 1 I 7.1.a I CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent STREEI'FUND (111) SALARIES AND WAGES $ 551,495 $ 481,104 $ 459,080 $ 92,415 83% OVERTIME 24,400 27,405 25,609 (1,209) 105% BENEFITS 286,892 248,902 233,433 53,459 81% UNIFORMS 6,000 3,711 3,136 2,864 52% SUPPLIES 310,000 208,137 172,318 137,682 56% SMALL EQUIPMENT 20,000 9,841 5,580 14,420 28% PROFESSIONAL SERVICES 16,050 12,892 11,737 4,313 73% COMMUNICATIONS 4,500 6,238 6,199 (1,699) 138% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 187,150 166,990 172,622 14,528 92% INSURANCE 113,230 110,508 156,645 (43,415) 138% UTILITIES 273,170 227,371 234,910 38,260 86% REPAIRS & MAINTENANCE 45,000 14,329 25,456 19,544 57% MISCELLANEOUS 8,000 2,595 1,229 6,771 15% INTERGOVERNMENTAL SERVICES 5,000 5,324 911 4,089 18% MACHINERY/EQUIPMENT - 8,088 - - 0% GENERAL OBLIGATION BOND PRINCIPAL 3,970 3,900 - 3,970 0% INTEREST 650 709 322 328 50% COMBINED STREErCONST/IMPROVE(112) SALARIES AND WAGES OVERTIME BENEFITS SMALL EQUIPMENT PROFESSIONAL SERVICES REPAIRS & MAINTENANCE INTERFUND SUBSIDIES LAND MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS INTERGOVERNMENTAL LOANS INTEREST MUNIC IPAL ARTS AC Q UIS. FUND (117) SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES TRAVEL RENT AL/LEASE REPAIRS & MAINTENANCE MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES MISCELLANEOUS INTERFUND SUBSIDIES EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS TO URIS M PRO MO TIO NAL FUND/ARTS (123 ) PROFESSIONAL SERVICES MISCELLANEOUS REAL ESTATE EXCISE TAX (125) SUPPLIES PROFESSIONAL SERVICES UTILITIES REPAIRS & MAINTENANCE BUILDINGS CONSTRUCTION PROJECTS $ 1,856,507 $ 1,538,042 $ 1,509,187 $ 347,320 81% - $ 15,383 $ 18,138 $ (18,138) 0% - 672 - - 0% - 6,409 11,626 (11,626) 0% - 2,056 - - 0% 365,918 973,608 320,677 45,241 88% 300,000 603,198 178,659 121,341 60% 102,910 40,711 40,515 62,395 39% 25,000 - 10,500 14,500 42% - 8,166 - - 0% 2,975,900 3,051,855 2,396,828 579,072 81% 72,220 72,201 72,201 19 100% 2.690 3.035 2.674 16 99% $ 3,844,638 $ 4,777,295 $ 3,051,819 $ 792,819 79% $ 4,900 $ 3,865 $ 4,009 $ 891 82% 1,700 902 467 1,233 27% 168,312 49,567 56,301 112,011 33% 80 35 9 71 11% 2,000 - - 2,000 0% 300 - - 300 0% 6,600 3,810 4,583 2,017 69% $ 183,892 $ 58,179 $ 65,369 $ 118,523 36% $ 86,300 $ 70,816 $ 43,914 $ 42,386 51% 250 200 - 250 0% 4,000 4,000 2,000 2,000 50% $ 90,550 $ 75,016 $ 45,914 $ 44,636 51% $ 1,790 $ 1,638 $ 573 $ 1,217 32% 25,090 - - 25,090 0% $ 26,880 $ 1,638 $ 573 $ 26,307 2% $ 1,000 $ 1,235 $ 1,905 $ (905) 191% $ 1,000 $ 1,235 $ 1,905 $ (905) 191% $ 28,200 $ 23,806 $ 10,795 $ 17,405 38% 1,500 2,600 1,464 36 98% $ 29,700 $ 26,407 $ 12,259 $ 17,441 41% $ 21,000 $ 54,963 $ 29,407 $ (8,407) 140% 65,040 303,083 87,862 (22,822) 135% - 1,649 - - 0% 600,000 - 351,015 248,985 59% 150,000 - - 150,000 0% 1,896,960 441,834 703,957 1,193,003 37% $ 2,733,000 $ 801,528 $ 1,172,242 $ 1,560,758 43% 7 Packet Pg. 134 I 7.1.a I Page 3 of 6 C ITY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ES TATE EXC ISE TAX 1, PARKS AC Q (126) PROFESSIONAL SERVICES $ 160,555 $ 14,527 $ 128,391 $ 32,164 80% REPAIRS & MAINTENANCE 1,031,762 - 651,657 380,105 63% INTERFUND SUBSIDIES 135,130 16,163 15,063 120,068 11% LAND - 43,201 - - 0% MISCELLANEOUS 216,720 - 216,720 - 100% CONSTRUCTION PROJECTS 1,080,850 106,364 46,487 1,034,363 4% GENERAL OBLIGATION BONDS 23,100 22,701 - 23,100 0% INTEREST 3,750 4,125 1,873 1,877 50% OTHERINTEREST & DEBT SERVICE COSTS - 72 77 (77) 0% GIM CATALOG FUND (127) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS INTERFUND SUBSIDIES CEMETERY MAINTENANC UIMPRO VEMENT (130) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES SUPPLIES PURCHASED FOR INVENTORY/RESALE PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS SISTER CITY COMMISSION (138) SUPPLIES TRAVEL MISCELLANEOUS BUSINESS P"ROVEMENTDISTRICTFUND (140) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS LID FUND CONTROL (211) INTERFUND SUBSIDIES 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND INT ERESr OTHER INTEREST & DEBT SERVICE COSTS PARKS CONSTRUCTION FUND (332) PROFESSIONAL SERVICES INTERFUND SUBSIDIES CONSTRUCTION PROJECTS $ 2,651,867 $ 207,152 $ 1,060,267 $ 1,591,600 40% $ 37,500 $ 1,638 $ 14,891 S 22,609 40% 6,500 - - 6,500 0% 600 - 154 446 26% 26,300 26,300 13,150 13,150 50% $ 70,900 $ 27,938 $ 28,195 $ 42,705 40% $ 91,711 $ 68,220 $ 78,244 $ 13,467 85% 3,500 3,365 2,998 502 86% 38,253 32,217 35,571 2,682 93% 1,000 - 675 325 67% 22,995 4,731 17,480 5,515 76% 20,000 8,803 24,192 (4,192) 121% 4,200 5,815 1,758 2,442 42% 1,410 1,257 1,432 (22) 102% 500 - - 500 0% 11,640 9,891 10,670 970 92% 3,800 4,474 4,782 (982) 126% 500 - - 500 0% 14,000 5,215 3,910 10,090 28% $ 213,509 $ 143,990 S 181,714 $ 31,795 85% $ 1,500 $ 390 $ 443 $ 1,057 30% 4,500 2,839 805 3,695 18% 4,500 2,794 8,421 (3,921) 187% $ 10,500 $ 6,023 $ 9,670 $ 830 92% $ - $ 842 $ 6,892 $ (6,892) 0% 61,387 74,331 (74,331) 0% - 1,967 5,001 (5,001) 0% - 64,196 86,224 (86,224) 0% $ 16,450 $ 16,450 $ - $ 16,450 0% $ 16,450 $ 16,450 $ - $ 16,450 0% $ 589,630 $ - $ - $ 589,630 0% 118,580 64,938 59,284 59,296 50% 490 - - 490 0% $ 708,700 $ 64,938 $ 59,284 $ 649,416 8% $ 7,160 $ 89,146 $ 9,048 $ (1,888) 126% 200,000 - 200,000 - 100% 2,139,721 451,871 57,840 2,081,881 3% $ 2,346,881 $ 541,017 $ 266,888 $ 2,079,993 11% 8 Packet Pg. 135 I 7.1.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent WATER FUND (421) SALARIES AND WAGES $ 828,440 $ 678,531 $ 662,186 $ 166,254 80% OVERTIME 24,000 18,739 21,849 2,151 91% BENEFITS 392,984 319,568 326,464 66,520 83% UNIFORMS 4,000 4,727 2,747 1,253 69% SUPPLIES 220,000 134,506 141,755 78,245 64% FUEL CONSUMED - - 70 (70) 0% WATER PURCHASED FOR RESALE 1,800,000 1,576,562 1,691,973 108,027 94% SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 201,048 93,373 76,627 55% SMALL EQUIPMENT 11,000 5,579 2,236 8,764 20% PROFESSIONAL SERVICES 866,647 1,337,208 630,128 236,519 73% COMMUNICATIONS 30,000 27,308 25,004 4,996 83% TRAVEL 200 45 - 200 0% EXCISE TAXES 400,000 386,648 420,267 (20,267) 105% RENTAL/LEASE 144,907 132,619 130,325 14,582 90% INSURANCE 56,050 58,214 56,738 (688) 101% UTILITIES 35,000 22,023 22,648 12,352 65% REPAIRS & MAINTENANCE 239,500 380,274 144,357 95,143 60% MISCELLANEOUS 84,785 86,599 89,490 (4,705) 106% INTERGOVERNMENTAL SERVICES 30,000 38,184 35,338 (5,338) 118% INTERFUND TAXES 1,209,700 1,154,041 1,144,644 65,056 95% INTERFUND SUBSIDIES 644,620 215,315 211,087 433,533 33% MACHINERY/EQUIPMENT 15,000 - - 15,000 0% CONSTRUCTION PROJECTS 5,648,935 1,166,444 3,818,879 1,830,056 68% GENERAL OBLIGATION BONDS 2,670 2,619 - 2,670 0% REVENUE BONDS 344,650 - - 344,650 0% INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100% INTEREST 236,100 123,916 118,495 117,605 50% OTHER INTEREST & DEBT SERVICE COSTS - 375 375 (375) 0% STORMFUND (422) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITES REPAIR & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXESAND OPERATING ASSESSMENT INTERFUND SUBSIDIES MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST OT HER INT EREST & DEBT SERVICE COSTS $ 13,465,028 $ 8,096,934 $ 9,816,269 $ 3,648,759 73% $ 677,138 $ 541,407 $ 593,633 $ 83,505 88% 6,000 11,102 9,670 (3,670) 161% 356,297 284,881 321,810 34,487 90% 6,500 4,849 5,353 1,147 82% 46,000 33,256 36,148 9,852 79% 4,000 5,880 317 3,683 8% 719,276 961,538 656,966 62,310 91% 3,200 4,486 3,910 (710) 122% 4,300 - 1,682 2,618 39% 55,000 55,125 60,654 (5,654) 110% 250,767 238,812 225,675 25,092 90% 71,540 72,028 178,798 (107,258) 250% 10,500 9,093 9,426 1,074 90% 15,000 52,173 14,791 209 99% 88,500 70,067 104,132 (15,632) 118% 150,000 115,306 123,043 26,957 82% 406,100 341,795 374,172 31,928 92% 298,500 84,737 83,159 215,341 28% 315,000 - 320,546 (5,546) 102% 3,074,815 84,252 614,315 2,460,501 20% 97,320 95,635 - 97,320 0% 168,360 - - 168,360 0% 32,070 32,063 32,063 8 100% 129,830 77,570 65,463 64,367 50% - 165 165 (165) 0% $ 6,986,013 $ 3,176,220 $ 3,835,891 $ 3,150,122 55% 9 Packet Pg. 136 I 7.1.a I C ITY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) SALARIES AND WAGES $ 1,793,854 $ 1,543,095 $ 1,539,633 $ 254,221 86% OVERTIME 95,000 90,270 80,881 14,119 85% BENEFITS 821,233 707,268 746,304 74,929 91% UNIFORMS 9,500 7,438 6,666 2,834 70% SUPPLIES 432,200 199,735 304,288 127,912 70% FUEL CONSUMED 80,000 66,746 43,057 36,943 54% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 2,989 3,853 147 96% SMALL EQUIPMENT 50,000 31,554 33,813 16,187 68% PROFESSIONAL SERVICES 1,367,627 1,917,306 999,858 367,769 73% COMMUNICATIONS 43,000 36,052 55,993 (12,993) 130% TRAVEL 5,000 - 4,002 998 80% EXCISE TAXES 200,000 198,542 194,990 5,010 97% RENTAL/LEASE 310,809 277,556 286,299 24,510 92% INSURANCE 109,270 116,720 119,178 (9,908) 109% UTILITIES 1,217,860 1,062,515 902,694 315,166 74% REPAIR & MAINTENANCE 695,000 331,776 521,025 173,975 75% MISCELLANEOUS 105,450 92,024 71,406 34,044 68% INTERGOVERNMENTAL SERVICES 168,000 109,106 132,112 35,888 79% INTERFUND TAXESAND OPERATING ASSESSMENT 763,000 643,429 713,256 49,744 93% INTERFUND SUBSIDIES 1,681,512 1,660,518 413,431 1,268,081 25% MACHINERY/EQUIPMENT 85,000 173,745 96,271 (11,271) 113% CONSTRUCTION PROJECTS 4,138,435 2,993,896 2,258,667 1,879,768 55% GENERAL OBLIGATION BONDS 148,140 115,717 - 148,140 0% REVENUE BONDS 77,010 - - 77,010 0% INTERGOVERNMENTAL LOANS 171,890 171,230 171,872 18 100% INTEREST 81,750 58,041 44,050 37,700 54% OTHER INTEREST & DEBT SERVICE COSTS - 5,939 5,662 (5,662) 0% $ 14,654,540 $ 12,613,206 $ 9,749,261 $ 4,905,279 67% BOND RESERVE FUND (424) REVENUE BONDS $ 710,020 $ - $ - $ 710,020 0% INTEREST 1,281,500 654,342 640,742 640,758 50% $ 1,991,520 $ 654,342 $ 640,742 $ 1,350,778 32% 10 Packet Pg. 137 I 7.1.a I C ITY O F IDMO NDS EXPENDITURES BY FUND - DEIAAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPNIINT RENTAL FUND (511) SALARIES AND WAGES $ 250,519 $ 214,426 $ 231,625 $ 18,894 92% OVERTIME 2,000 48 - 2,000 0% BENEFITS 114,956 95,392 104,067 10,889 91% UNIFORMS 1,000 676 915 85 91% SUPPLIES 110,000 64,316 75,632 34,368 69% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 268,000 191,933 165,455 102,545 62% SMALL EQUIPMENT 58,000 53,420 5,919 52,081 10% PROFESSIONAL SERVICES 44,000 2,199 2,977 41,023 7% COMMUNICATIONS 3,000 2,055 2,027 973 68% TRAVEL 1,000 - 339 661 34% RENTAL/LEASE 9,780 13,763 8,568 1,212 88% INSURANCE 29,010 26,351 29,464 (454) 102% UTILITIES 14,000 11,712 12,011 1,989 86% REPAIRS & MAINTENANCE 60,000 52,540 33,069 26,931 55% MISCELLANEOUS 12,000 8,138 7,544 4,456 63% INTERGOVERNMENTAL SERVICES 2,500 1,765 1,589 911 64% MACHINERY/EQUIPMENT 689,317 970,351 340,069 349,248 49% $ 1,670,082 $ 1,709,084 $ 1,021,270 $ 648,812 61% TEC HNO LO GY RENTAL FUND (512) SALARIES AND WAGES $ 283,742 $ 253,585 $ 256,181 $ 27,561 90% OVERTIME 2,000 30 1,632 368 82% BENEFITS 98,101 85,487 85,478 12,623 87% SUPPLIES 5,000 12,636 4,319 681 86% SMALL EQUIPMENT 23,000 45,900 89,953 (66,953) 391% PROFESSIONAL SERVICES 203,300 20,818 164,846 38,454 81% COMMUNICATIONS 58,770 38,623 38,289 20,481 65% TRAVEL 1,500 (17) 412 1,088 27% RENTAL/LEASE 6,810 7,464 6,512 298 96% REPAIRS& MAINTENANCE 315,190 176,142 165,044 150,146 52% MISCELLANEOUS 5,000 9,763 9,677 (4,677) 194% MACHINERY/EQUIPMENT 333,000 - 103,287 229,713 31% $ 1,335,413 $ 650,430 $ 925,630 $ 409,784 69% FIREMEN'S PENSION FUND (617) BENEFITS $ 23,000 $ 16,645 $ 19,731 $ 3,269 86% PENSION AND DISABILITY PAYMENTS 51,018 43,934 48,668 2,350 95% PROFESSIONAL SERVICES 1,200 1,222 538 662 45% $ 75,218 $ 61,802 $ 68,937 $ 6,281 92% TOTAL EXPENDITURE ALL FUNDS $ 100,086,515 $ 72,335,593 $ 71,371,825 $ 28,714,690 71% 11 Packet Pg. 138 I 7.1.a I C ITY O F IDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY Title 2018 Amended Budget 11/30/2017 Expenditures 11/30/2018 Expenditures Amount Remaining %Spent CITY COUNCIL $ 580,919 $ 252,877 $ 392,196 $ 188,723 68% OFFICE OF MAYOR 297,088 249,397 265,133 31,955 89% HUMAN RESOURCES 477,314 342,379 389,489 87,825 82% MUNICIPAL COURT 1,105,852 878,792 894,651 211,201 81% CITY CLERK 697,748 579,731 607,881 89,867 87% FINANCE 1,237,786 966,915 976,852 260,934 79% CITY ATTORNEY 847,480 734,024 735,351 112,129 87% NON -DEPARTMENTAL 14,267,661 12,074,146 11,532,310 2,735,351 81% POLICE SERVICES 11,302,664 9,587,220 10,203,697 1,098,967 90% COMMUNITY SERVICESIECONOMIC DEV. 597,661 481,259 512,576 85,085 86% DEVELOPMENT SERVICES 3,357,716 2,565,669 2,489,026 868,690 74% PARKS& RECREATION 4,411,972 3,545,042 3,604,467 807,505 82% PUBLIC WORKS 3,114,829 2,420,621 2,561,710 553,119 82% FACILITIES MAINTENANCE 2,305,363 1,527,302 1,610,014 695,349 70% $ 44,602,053 $ 36,205,377 $ 36,775,353 $ 7,826,700 82% CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2018 Amended Budget 11/30/2017 Expenditures 11/30/2018 Expenditures Amount Remaining °/ Spent WATER UTILITY FUND $ 13,465,028 $ 8,096,934 $ 9,816,269 $ 3,648,759 73% STORM UTILITY FUND 6,986,013 3,176,220 3,835,891 3,150,122 55% SEWER/WWTP UTILITY FUND 14,654,540 12,613,206 9,749,261 4,905,279 67% BOND RESERVE FUND 1,991,520 654,342 640,742 1,350,778 32% $ 37,097,101 $ 24,540,702 $ 24,042,163 $ 13,054,938 65% 12 Packet Pg. 139 I 7.1.a I C ITY O F IDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2018 Amended Budget 11/30/2017 Expenditures 11/30/2018 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 169,808 $ 141,049 $ 150,323 $ 19,486 89% OVERTIME 1,000 - - 1,000 0% BENEFITS 119,687 87,934 85,427 34,260 71% SUPPLIES 2,000 1,079 1,093 907 55% SMALL EQUIPMENT - 285 15,089 (15,089) 0% PROFESSIONAL SERVICES 237,160 1,672 109,239 127,921 46% COMMUNICATIONS 3,000 3,001 3,131 (131) 104% TRAVEL 6,700 1,261 2,296 4,404 34% RENTAL/LEASE 16,064 8,061 14,941 1,123 93% REPAIRSIMAINTENANCE 500 - - 500 0% MISCELLANEOUS 25,000 8,535 10,657 14,343 43% $ 580,919 $ 252,877 $ 392,196 $ 188,723 68% OFFICEOFMAYOR SALARIES $ 208,326 $ 185,444 $ 191,626 $ 16,701 92% BENEFITS 53,611 45,582 45,764 7,847 85% SUPPLIES 1,500 553 605 895 40% PROFESSIONAL SERVICES 2,000 1,582 1,943 57 97% COMMUNICATION 1,400 1,131 1,459 (59) 104% TRAVEL 4,000 1,053 829 3,171 21% RENTAL/LEASE 21,801 10,144 19,090 2,711 88% MISCELLANEOUS 4,450 3,907 3,818 632 86% $ 297,088 $ 249,397 $ 265,133 $ 31,955 89% HUMAN RESOURCES SALARIES $ 249,577 $ 197,219 $ 210,441 $ 39,136 84% OVERTIME - 369 - - 0% BENEFITS 84,882 70,887 79,692 5,190 94% SUPPLIES 12,300 1,970 4,029 8,271 33% SMALL EQUIPMENT 300 1,181 - 300 0% PROFESSIONAL SERVICES 68,000 38,494 56,915 11,085 84% COMMUNICATIONS 700 1,019 1,023 (323) 146% TRAVEL 1,000 428 2,053 (1,053) 205% RENTAL/LEASE 25,525 20,208 24,976 549 98% REPAIR/MAINTENANCE 7,850 7,056 7,326 524 93% MISCELLANEOUS 27,180 3,547 3,035 24,145 11% $ 477,314 $ 342,379 $ 389,489 $ 87,825 82% MUNIC IPAL C O URT SALARIES $ 587,898 $ 529,560 $ 512,195 $ 75,703 87% OVERTIME 800 441 118 682 15% BENEFITS 245,141 209,503 199,128 46,013 81% SUPPLIES 9,600 6,250 7,251 2,349 76% SMALL EQUIPMENT 1,000 474 283 717 28% PROFESSIONAL SERVICES 91,925 75,144 78,765 13,160 86% COMMUNICATIONS 2,700 2,395 2,240 460 83% TRAVEL 6,500 1,852 3,979 2,521 61% RENTAL/LEASE 71,204 36,540 66,157 5,047 93% REPAIR/MAINTENANCE 4,263 639 - 4,263 0% MISCELLANEOUS 14,000 15,994 24,535 (10,535) 175% MACHINERY/EQUIPMENT 70,821 70,821 0% $ 1,105,852 S 878,792 S 894,651 $ 211,201 81% 13 Packet Pg. 140 I 7.1.a I C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY C LERK SALARIES AND WAGES $ 345,266 $ 299,890 $ 326,674 $ 18,592 95% OVERTIME - 180 578 (578) 0% BENEFITS 163,547 136,652 138,944 24,603 85% SUPPLIES 10,240 4,011 3,089 7,151 30% PROFESSIONAL SERVICES 28,310 27,256 20,602 7,708 73% COMMUNICATIONS 50,000 25,994 25,585 24,415 51% TRAVEL 1,000 368 496 504 50% RENTAL/LEASE 64,305 47,740 56,326 7,979 88% REPAIRS&MAINTENANCE 31,080 30,422 27,968 3,112 90% MISCELLANEOUS 4,000 7,217 7,618 (3,618) 190% $ 697,748 $ 579,731 $ 607,881 $ 89,867 87% FINANCE SALARIES $ 821,066 $ 629,061 $ 659,650 $ 161,417 80% OVERTIME 4,500 - 146 4,354 3% BENEFITS 284,724 219,350 210,821 73,903 74% SUPPLIES 7,350 4,721 4,408 2,942 60% SMALL EQUIPMENT 5,400 1,612 3,831 1,569 71% PROFESSIONAL SERVICES 9,300 34,247 1,452 7,848 16% COMMUNICATIONS 2,000 1,554 1,123 877 56% TRAVEL 3,100 2,548 4,353 (1,253) 140% RENTAL/LEASE 48,146 28,915 44,760 3,386 93% REPAIR/MAINTENANCE 38,500 40,372 41,121 (2,621) 107% MISCELLANEOUS 13,700 4,535 5,186 8,514 38% $ 1,237,786 $ 966,915 $ 976,852 $ 260,934 79% C ITY ATTO RNEY PROFESSIONAL SERVICES $ 847,480 $ 734,024 $ 735,351 $ 112,129 87% $ 847,480 $ 734,024 $ 735,351 $ 112,129 87% NON -DEPARTMENTAL BENEFITS -UNEMPLOYMENT $ - $ 2,975 $ 10,510 $ (10,510) 0% SUPPLIES 5,000 4,972 6,941 (1,941) 139% PROFESSIONAL SERVICES 724,544 443,533 422,966 301,578 58% EXCISE TAXES 6,500 4,612 5,482 1,018 84% RENTAL/LEASE 10,307 9,907 10,509 (202) 102% INSURANCE 624,530 616,495 437,253 187,277 70% MISCELLANEOUS 164,070 66,527 67,385 96,685 41% INTERGOVT SERVICES 9,776,340 9,736,136 9,202,705 573,635 94% ECA LOAN PAYMENT 695,000 70,000 441,873 253,127 64% INTERFUND SUBSIDIES 1,863,370 920,630 779,625 1,083,745 42% LAND 200,000 - 4,884 195,116 2% GENERAL OBLIGAT ION BOND 176,340 170,160 124,972 51,368 71% INTEREST ON LONG-TERM DEBT 21,160 27,979 16,988 4,172 80% FISCAL AGENT FEES 500 222 218 282 44% $ 14,267,661 $ 12,074,146 $ 11,532,310 $ 2,735,351 81% 14 Packet Pg. 141 I 7.1.a I C ITY O F EDMO NDS EXPENDITURFS - GENERAL FUND - BY DEPARTMENT IN DEIAAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent POLICE SERVICES SALARIES $ 6,560,766 $ 5,532,369 $ 5,776,090 $ 784,676 88% OVERTIME 470,513 472,649 587,032 (116,519) 125% HOLIDAY BUYBACK 243,389 201,386 200,268 43,121 82% BENEFITS 2,544,708 2,202,022 2,279,630 265,078 90% UNIFORMS 78,650 60,520 64,348 14,302 82% SUPPLIES 86,500 54,407 75,965 10,535 88% SMALL EQUIPMENT 28,610 27,257 49,104 (20,494) 172% PROFESSIONAL SERVICES 123,420 76,030 95,677 27,743 78% COMMUNICATIONS 32,000 32,984 33,999 (1,999) 106% TRAVEL 19,310 19,156 23,969 (4,659) 124% RENTAL/LEASE 984,878 768,116 898,276 86,602 91% REPAIR/MAINTENANCE 15,120 7,216 7,871 7,249 52% MISCELLANEOUS 46,350 33,896 46,800 (450) 101% INTERGOVTL SERVICES 10,550 8,078 5,385 5,165 51% MACHINERY/EQUIPMENT 57,900 91,135 59,284 (1,384) 102% $ 11,302,664 $ 9,587,220 $ 10,203,697 $ 1,098,967 90% COMMUNITY SERVICES/ECON DEV. SALARIES $ 238,449 $ 211,985 $ 216,108 $ 22,341 91% BENEFITS 76,571 65,411 66,913 9,658 87% SUPPLIES 7,000 6,100 6,558 442 94% SMALL EQUIPMENT 800 - 44 756 5% PROFESSIONAL SERVICES 247,600 183,421 205,070 42,530 83% COMMUNICATIONS 1,490 1,015 1,105 385 74% TRAVEL 2,000 1,048 746 1,254 37% RENTAL/LEASE 13,751 8,830 11,513 2,238 84% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 3,449 4,519 4,981 48% $ 597,661 $ 481,259 $ 512,576 $ 85,085 86% DEVELOPMENT SERVICES/PLANNING SALARIES $ 1,623,298 $ 1,370,518 $ 1,361,041 $ 262,257 84% OVERTIME 1,300 15,677 20,497 (19,197) 1577% BENEFITS 625,023 502,174 511,917 113,106 82% UNIFORMS 500 - 633 (133) 127% SUPPLIES 16,100 11,596 11,029 5,071 69% SMALL EQUIPMENT 6,100 6,131 6,007 93 98% PROFESSIONAL SERVICES 829,526 454,657 393,288 436,238 47% COMMUNICATIONS 9,000 6,896 7,248 1,752 81% TRAVEL 4,750 7,101 4,905 (155) 103% RENTAL/LEASE 156,959 136,491 142,873 14,086 91% REPAIRS&MAINTENANCE 31,100 2,489 2,773 28,328 9% MISCELLANEOUS 54,060 51,939 26,816 27,244 50% $ 3,357,716 $ 2,565,669 $ 2,489,026 $ 868,690 74% ENGINEERING SALARIES $ 1,661,359 $ 1,302,183 $ 1,356,161 $ 305,198 82% OVERTIME 5,000 104 4,968 32 99% BENEFITS 710,496 548,957 554,309 156,187 78% UNIFORMS 360 - - 360 0% SMALL EQUIPMENT 2,200 3,383 3,645 (1,445) 166% PROFESSIONAL SERVICES 28,240 36,261 14,613 13,627 52% COMMUNICATIONS 16,625 10,940 12,342 4,283 74% TRAVEL 600 39 341 259 57% RENTAL/LEASE 120,624 82,987 108,601 12,023 90% REPAIR/MAINTENANCE 2,600 587 - 2,600 0% MISCELLANEOUS 52,677 12,359 45,577 7,100 87% $ 2,600,781 $ 1,997,799 $ 2,100,556 $ 500,225 81% 15 Packet Pg. 142 I 7.1.a I CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEIAAIL 2018 Amended 11/30/2017 11/30/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,048,165 $ 1,718,080 $ 1,739,255 $ 308,910 85% OVERTIME 10,000 22,840 13,310 (3,310) 133% BENEFITS 847,782 686,581 682,717 165,065 81% UNIFORMS 6,275 3,795 3,325 2,950 53% SUPPLIES 125,390 113,442 125,684 (294) 100% SMALL EQUIPMENT 7,750 12,330 6,824 926 88% PROFESSIONAL SERVICES 595,160 377,801 382,610 212,550 64% COMMUNICATIONS 30,320 19,627 21,657 8,663 71% TRAVEL 4,870 5,819 2,417 2,453 50% RENTAL/LEASE 264,378 257,091 240,778 23,600 91% PUBLIC UTILITY 175,000 204,251 214,111 (39,111) 122% REPAIR/MAINTENANCE 29,700 34,067 13,167 16,533 44% MISCELLANEOUS 92,610 61,442 58,227 34,383 63% INTERGOVTL SERVICES 114,572 27,876 79,510 35,062 69% BUILDINGS 60,000 - - 60,000 0% MACHINERY/EQUIPMENT - - 20,875 (20,875) 0% $ 4,411,972 $ 3,545,042 $ 3,604,467 $ 807,505 82% PUBLIC WORKS SALARIES $ 279,248 $ 250,835 $ 253,011 $ 26,237 91% OVERTIME 200 - - 200 0% BENEFITS 92,055 79,541 89,908 2,147 98% SUPPLIES 8,600 3,792 3,626 4,974 42% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 200 91 86 114 43% COMMUNICATIONS 1,350 606 591 759 44% TRAVEL 500 - - 500 0% RENTAL/LEASE 122,195 85,044 110,921 11,274 91% PUBLIC UTILITY 2,800 2,352 2,481 319 89% REPAIRIMAINT ENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 562 530 4,371 11% $ 514,048 $ 422,823 $ 461,154 $ 52,894 90% FACILITIES MAINTENANCE SALARIES 729,620 673,781 656,058 73,562 90% OVERTIME 10,500 8,216 6,229 4,271 59% BENEFITS 325,233 285,726 296,248 28,985 91% UNIFORMS 3,000 4,197 4,477 (1,477) 149% SUPPLIES 87,000 87,741 85,551 1,449 98% SMALL EQUIPMENT 3,000 5,627 2,607 393 87% PROFESSIONAL SERVICES 166,200 14,603 44,682 121,518 27% COMMUNICATIONS 16,000 15,399 15,238 762 95% TRAVEL 1,000 162 - 1,000 0% RENTAL/LEASE 68,310 55,095 60,307 8,003 88% PUBLIC UTILITY 280,000 267,421 269,089 10,911 96% REPAIR/MAINTENANCE 564,500 104,866 169,213 395,287 30% MISCELLANEOUS 5,000 4,470 314 4,686 6% BUILDINGS 23,000 - - 23,000 0% MACHINERY/EQUIPMENT 23,000 23,000 0% $ 2,305,363 $ 1,527,302 $ 1,610,014 $ 695,349 70% TOTAL GENERAL FUND EXPENDITURES $ 44,602,053 $ 36,205,377 $ 36,775,353 $ 7,826,700 82% 16 Packet Pg. 143 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2018 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 1,988,623 $ 1,988,623 $ 2,195,035 10.38% February 4,782,198 2,793,575 4,464,993 -6.63% March 7,143,525 2,361,328 7,004,229 -1.95% April 10,854,411 3,710,885 9,270,240 -14.59% May 18,367,542 7,513,131 18,167,955 -1.09% June 20,439,562 2,072,020 21,117,777 3.32% July 22,481,733 2,042,170 23,448,404 4.30% August 24,815,448 2,333,715 26,213,586 5.63% September 26,857,557 2,042,109 28,584,102 6.43% October 29,659,989 2,802,432 30,903,967 4.19% November 37,315,325 7,655,336 39,281,270 5.27% December 39,501,682 2,186,357 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2018 Real Estate Excise Tax 1 & 2 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 219,352 $ 219,352 $ 251,030 14.44% February 381,613 162,261 407,050 6.67% March 588,896 207,283 1,009,202 71.37% April 780,860 191,964 1,240,201 58.83% May 1,005,087 224,227 1,528,062 52.03% June 1,248,349 243,262 1,830,143 46.61% July 1,653,074 404,724 2,138,601 29.37% August 1,929,331 276,257 2,514,349 30.32% September 2,197,100 267,769 2,905,697 32.25% October 2,416,963 219,864 3,113,763 28.83% November 2,630,341 213,377 3,372,276 28.21% December 2,800,000 169,659 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 144 1 7.1.a SALES TAX SUMMARY Sales Tax Analysis By Category Current Period: November 2018 Year -to -Date Total $7,687,589 Construction Trade, $1,657,902 Accommodation, $44,453 Clothing and Accessories, $224,060 Communications, $220,900 Wholesale Trade, $248,319 Misc Retail, $1,069,180 Automotive Repair, $176,909 Health & Personal Care, Amusement & $215,545 Recreation, $80,528 Business Services, - $706,085 Gasoline, $32,942 Retail Food Stores, $272,772 ' L Retail Automotive, $1,629,543 Others, $70,960 I Manufacturing, $97,664 Eating & Drinking, $939,827 Annual Sales Tax Revenue 10,000, 000 8,000,000 $7,395,114 $7,687,589 $6,741,838 $6,905,122 6,000,000 $5 325 287 $5,840,764 4,000,000 2,000,000 0 2013 2015 2017 YTD 2018 18 Packet Pg. 145 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2018 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 552,482 $ 552,482 $ 585,948 6.06% February 1,249,207 696,725 1,321,958 5.82% March 1,777,304 528,097 1,886,310 6.13% April 2,272,493 495,189 2,452,585 7.92% May 2,906,618 634,125 3,194,085 9.89% June 3,468,607 561,989 3,866,411 11.47% July 4,058,559 589,952 4,614,605 13.70% August 4,707,320 648,761 5,410,151 14.93% September 5,334,689 627,369 6,141,885 15.13% October 5,989,537 654,848 6,882,682 14.91% November 6,670,224 680,687 7,687,589 15.25% December 7,275,000 604,776 City of Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2018 Gas Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 88,482 $ 88,482 $ 97,973 10.73% February 187,698 99,217 187,404 -0.16% March 267,256 79,558 268,029 0.29% April 335,144 67,888 323,194 -3.57% May 387,986 52,843 383,162 -1.24% June 424,966 36,979 415,620 -2.20% July 453,766 28,800 442,776 -2.42% August 477,013 23,247 466,145 -2.28% September 498,430 21,418 487,993 -2.09% October 523,180 24,749 512,053 -2.13% November 561,415 38,235 551,257 -1.81% December 620,200 58,785 Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY RUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget �Prior Year *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 146 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2018 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 101,864 $ 101,864 $ 94,392 -7.34% February 202,129 100,265 183,702 -9.12% March 294,029 91,900 265,638 -9.66% April 390,095 96,066 350,982 -10.03% May 478,713 88,617 430,977 -9.97% June 568,042 89,329 512,099 -9.85% July 652,808 84,766 592,511 -9.24% August 740,812 88,004 670,052 -9.55% September 832,244 91,432 748,849 -10.02% October 920,171 87,927 824,223 -10.43% November 1,003,763 83,592 899,818 -10.36% December 1,093,200 89,437 City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2018 Electric Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 171,906 $ 171,906 $ 169,967 -1.13% February 353,028 181,122 380,238 7.71% March 518,242 165,214 535,565 3.34% April 683,645 165,403 714,751 4.55% May 824,846 141,201 864,247 4.78% June 940,385 115,539 989,943 5.27% July 1,050,933 110,549 1,098,482 4.52% August 1,157,071 106,138 1,213,435 4.87% September 1,262,180 105,109 1,328,348 5.24% October 1,372,403 110,223 1,432,027 4.34% November 1,490,337 117,934 1,556,740 4.46% December 1,611,600 121,263 Electric Utility Tax 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*--Current Year Budget -d-- Prior Year *The monthly budget forecast columns are based on a five-year average. ZD Packet Pg. 147 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2018 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 671,144 $ 671,144 $ 686,803 2.33% February 1,136,017 464,873 1,148,411 1.09% March 1,808,515 672,498 1,786,469 -1.22% April 2,250,797 442,282 2,228,766 -0.98% May 2,907,543 656,746 2,899,778 -0.27% June 3,420,955 513,413 3,395,518 -0.74% July 4,227,120 806,165 4,220,193 -0.16% August 4,933,718 706,598 4,933,652 0.00% September 5,902,426 968,708 5,914,461 0.20% October 6,565,192 662,766 6,615,148 0.76% November 7,332,394 767,202 7,385,770 0.73% December 7,804,500 472,106 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2018 Storm Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 293,128 $ 293,128 $ 287,956 -1.13% February 924,642 631,514 913,794 7.71% March 1,217,367 292,725 1,201,441 3.34% April 1,476,942 259,575 1,457,402 4.55% May 1,769,842 292,900 1,745,509 4.78% June 2,030,237 260,395 2,001,084 5.27% July 2,324,515 294,278 2,286,682 -1.63% August 2,956,345 631,830 2,911,729 -1.51% September 3,248,569 292,224 3,199,712 -1.50% October 3,508,364 259,794 3,454,610 -1.53% November 3,801,321 292,958 3,743,106 -1.53% December 4,061,395 260,074 Storm Water Sales 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —0-- Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. ZZ Packet Pg. 148 I 7.1.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2018 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD ActuaIs Variance January $ 691,863 $ 691,863 $ 707,735 2.29% February 1,253,067 561,204 1,269,207 1.29% March 1,943,785 690,719 1,962,615 0.97% April 2,507,611 563,825 2,530,122 0.90% May 3,199,180 691,569 3,257,122 1.81% June 3,770,233 571,053 3,824,244 1.43% July 4,484,245 714,012 4,538,764 1.22% August 5,054,160 569,916 5,108,881 1.08% September 5,782,066 727,906 5,847,372 1.13% October 6,358,537 576,471 6,427,306 1.08% November 7,064,218 705,680 7,137,305 1.03% December 7,629,500 565,282 *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 149 1 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2018 General Fund Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 5,469,085 $ 5,469,085 $4,000,420 -26.85% February 8,015,743 2,546,658 7,074,254 -11.75% March 11,825,133 3,809,390 9,997,735 -15.45% April 15,808,122 3,982,988 13,366,102 -15.45% May 18,194,702 2,386,581 16,471,112 -9.47% June 22,115,109 3,920,407 20,515,429 -7.23% July 25,846,219 3,731,110 23,760,976 -8.07% August 29,887,263 4,041,045 26,305,714 -11.98% September 33,369,298 3,482,034 30,144,324 -9.66% October 36,249,856 2,880,558 33,456,258 -7.71% November 40,409,631 4,159,775 36,775,353 -8.99% December 44,602,053 4,192,422 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2018 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,937,966 $ 2,937,966 $ 1,916,589 -34.76% February 3,200,794 262,827 2,811,392 -12.17% March 4,639,496 1,438,703 3,588,829 -22.65% April 6,112,868 1,473,372 4,704,813 -23.03% May 6,257,168 144,300 5,479,175 -12.43% June 7,760,032 1,502,864 7,214,671 -7.03% July 8,914,150 1,154,117 8,153,117 -8.54% August 10,244,546 1,330,396 8,273,085 -19.24% September 11,228,088 983,542 9,756,639 -13.11% October 11,666,508 438,420 10,626,583 -8.91% November 13,009,305 1,342,798 11,532,310 -11.35% December 14,267,661 1,258,356 Non -Departmental 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 ,0001-000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC "� Current Year Budget —wb— Prior Year *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 150 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2018 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 39,156 $ 39,156 $ 20,137 -48.57% February 81,707 42,551 43,001 -47.37% March 131,158 49,452 67,048 -48.88% April 177,465 46,306 93,044 -47.57% May 223,060 45,595 148,289 -33.52% June 282,118 59,058 211,018 -25.20% July 332,530 50,412 235,182 -29.27% August 383,904 51,375 309,376 -19.41% September 442,045 58,140 332,628 -24.75% October 480,175 38,130 346,118 -27.92% November 530,273 50,099 392,196 -26.04% December 580,919 50,646 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2018 Office of Mayor Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 24,264 $ 24,264 $ 23,355 -3.75% February 49,615 25,351 47,920 -3.42% March 74,439 24,823 71,633 -3.77% April 98,806 24,367 97,145 -1.68% May 123,154 24,348 120,989 -1.76% June 147,440 24,286 144,437 -2.04% July 172,527 25,087 168,565 -2.30% August 197,868 25,341 192,272 -2.83% September 222,303 24,435 218,015 -1.93% October 247,077 24,774 241,596 -2.22% November 271,327 24,250 265,133 -2.28% December 297,088 25,761 Office of Mayor 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 151 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2018 Human Resources Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 36,684 $ 36,684 $ 36,984 0.82% February 77,607 40,923 73,258 -5.60% March 118,303 40,696 107,255 -9.34% April 153,693 35,390 140,435 -8.63% May 191,411 37,718 175,117 -8.51% June 229,956 38,546 205,285 -10.73% July 270,034 40,078 242,785 -10.09% August 308,510 38,475 279,002 -9.56% September 345,878 37,368 314,056 -9.20% October 385,381 39,503 346,629 -10.06% November 421,760 36,379 389,489 -7.65% December 477,314 55,554 City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2018 Municipal Court Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 82,608 $ 82,608 $ 80,036 -3.11% February 175,964 93,357 159,028 -9.62% March 269,619 93,655 241,304 -10.50% April 356,946 87,327 326,606 -8.50% May 446,138 89,192 413,053 -7.42% June 534,494 88,356 492,913 -7.78% July 623,552 89,059 570,967 -8.43% August 718,039 94,486 663,923 -7.54% September 811,352 93,313 737,873 -9.06% October 908,794 97,442 821,270 -9.63% November 1,003,801 95,007 894,651 -10.87% December 1,105,852 102,051 Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 / 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft�CurrentYeaz Budget -Rb-PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 152 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2018 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 35,941 $ 35,941 $ 43,517 21.08% February 79,533 43,592 85,170 7.09% March 124,306 44,773 137,596 10.69% April 185,294 60,989 179,612 -3.07% May 224,624 39,330 227,250 1.17% June 267,815 43,192 269,991 0.81% July 314,459 46,644 315,110 0.21% August 365,689 51,229 372,264 1.80% September 415,579 49,890 410,560 -1.21% October 467,909 52,330 463,583 -0.92% November 525,228 57,319 512,576 -2.41% December 597,661 72,433 City Clerk Community Se nices/Economic Development 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget --d- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 61,917 $ 61,917 $ 61,232 -1.11% February 118,102 56,185 116,550 -1.31% March 174,765 56,663 172,403 -1.35% April 233,347 58,582 222,183 -4.78% May 287,099 53,752 277,663 -3.29% June 339,462 52,363 329,209 -3.02% July 395,577 56,115 380,418 -3.83% August 454,007 58,430 464,996 2.42% September 510,652 56,645 503,247 -1.45% October 579,368 68,715 551,894 -4.74% November 638,746 59,378 607,881 -4.83% December 697,748 59,002 City Clerk 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY Current Year JUN JUL AUG SEP OCT NOV DEC Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 153 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2018 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 143,632 $ 143,632 $ 144,135 0.35% February 300,838 157,206 204,078 -32.16% March 388,705 87,867 293,273 -24.55% April 473,229 84,524 351,042 -25.82% May 541,119 67,890 487,412 -9.93% June 613,434 72,315 615,817 0.39% July 720,259 106,826 663,312 -7.91% August 840,735 120,476 725,215 -13.74% September 955,896 115,161 814,841 -14.76% October 1,040,611 84,714 888,190 -14.65% November 1,136,112 95,501 925,630 -18.53% December 1,335,413 199,301 Prior Year amounts are from the Information Services Budget City of Edmonds, WA Monthly Expenditure Report -Finance 2018 Finance Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 124,798 $ 124,798 $ 125,728 0.75% February 223,504 98,706 210,861 -5.66% March 319,397 95,892 296,541 -7.16% April 425,251 105,855 383,670 -9.78% May 523,182 97,931 467,718 -10.60% June 620,315 97,133 552,805 -10.88% July 716,459 96,144 637,823 -10.98% August 814,575 98,117 722,494 -11.30% September 925,150 110,574 808,422 -12.62% October 1,031,905 106,755 894,693 -13.30% November 1,131,680 99,774 976,852 -13.68% December 1,237,786 106,106 Mnance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0- Current Year Budget -dw- Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 154 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2018 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 70,623 $ 70,623 $ 46,119 -34.70% February 141,247 70,623 136,648 -3.26% March 211,870 70,623 182,768 -13.74% April 282,493 70,623 252,179 -10.73% May 353,117 70,623 342,708 -2.95% June 423,740 70,623 411,032 -3.00% July 494,363 70,623 483,871 -2.12% August 564,986 70,623 552,195 -2.26% September 635,610 70,623 598,314 -5.87% October 706,233 70,623 689,232 -2.41% November 776,856 70,623 735,351 -5.34% December 847,480 70,623 Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget -d-- Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 889,723 $ 889,723 $ 871,900 -2.00% February 1,785,559 895,836 1,788,816 0.18% March 2,674,909 889,349 2,677,649 0.10% April 3,567,881 892,973 3,581,604 0.38% May 4,454,567 886,686 4,507,241 1.18% June 5,373,977 919,410 5,475,264 1.88% July 6,288,572 914,595 6,356,315 1.08% August 7,188,618 900,047 7,232,795 0.61% September 8,100,572 911,954 8,146,348 0.57% October 9,111,520 1,010,947 9,112,432 0.01% November 10,348,546 1,237,027 10,203,697 -1.40% December 11,302,664 954,118 12,000,000 11,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Police AN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft- Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 155 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2018 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 245,372 $ 245,372 $ 175,855 -28.33% February 509,144 263,772 378,818 -25.60% March 792,048 282,904 591,734 -25.29% April 1,048,289 256,241 817,737 -21.99% May 1,329,279 280,990 1,046,070 -21.31% June 1,594,468 265,189 1,273,975 -20.10% July 1,867,530 273,062 1,515,745 -18.84% August 2,165,422 297,892 1,740,882 -19.61% September 2,438,013 272,591 2,027,906 -16.82% October 2,734,269 296,256 2,253,434 -17.59% November 3,041,759 307,489 2,489,026 -18.17% December 3,357,716 315,957 Parks & Recreation Development Services 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 j: 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 293,333 $ 293,333 $ 258,749 -11.79% February 599,800 306,468 530,383 -11.57% March 926,080 326,279 815,736 -11.92% April 1,249,317 323,237 1,159,777 -7.17% May 1,601,878 352,560 1,462,933 -8.67% June 1,953,226 351,348 1,773,743 -9.19% July 2,434,795 481,570 2,146,804 -11.83% August 2,983,135 548,340 2,536,505 -14.97% September 3,365,079 381,944 2,938,075 -12.69% October 3,703,882 338,803 3,318,630 -10.40% November 4,009,836 305,954 3,604,467 -10.11% December 4,411,972 402,136 Parks & Recreation 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 / 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0--Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 156 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Public Works 2018 Public Works Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 42,035 $ 42,035 $ 42,488 1.08% February 85,654 43,620 84,736 -1.07% March 128,689 43,035 126,826 -1.45% April 171,578 42,889 168,659 -1.70% May 214,645 43,067 210,364 -1.99% June 257,701 43,056 251,929 -2.24% July 301,222 43,521 294,549 -2.22% August 343,666 42,444 336,142 -2.19% September 384,825 41,159 378,429 -1.66% October 426,961 42,136 419,971 -1.64% November 469,006 42,045 461,154 -1.67% December 514,048 45,042 Facilities Maintenance Public Works 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget Prior Yeaz City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 180,780 $ 180,780 $ 133,250 -26.29% February 364,900 184,119 273,490 -25.05% March SS9,670 194,771 416,025 -2S.67% April 745,373 185,702 SS8,614 -2S.06% May 934,661 189,288 704,933 -24.58% June 1,100,591 165,930 829,817 -24.60% July 1,317,369 216,779 979,062 -25.68% August 1,492,677 175,308 1,136,010 -23.89% September 1,693,451 200,774 1,276,602 -24.62% October 1,878,654 185,203 1,468,277 -21.84% November 2,084,326 205,672 1,610,014 -22.76% December 2,305,363 221,037 Facilities Maintenance 2,400,000 2,100,000 1,800,000 1,500,000 1,200,000 900,000 600,000 300,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 157 I 7.1.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2018 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 200,507 $ 200,507 $ 164,481 -17.97% February 398,504 197,996 334,182 -16.14% March 613,516 215,012 504,388 -17.79% April 833,268 219,752 680,024 -18.39% May 1,042,728 209,460 887,608 -14.88% June 1,264,837 222,109 1,079,339 -14.67% July 1,477,294 212,457 1,280,665 -13.31% August 1,702,007 224,713 1,493,771 -12.23% September 1,918,545 216,538 1,697,211 -11.54% October 2,140,781 222,236 1,901,918 -11.16% November 2,357,334 216,553 2,100,556 -10.89% December 2,600,781 243,447 Engine a ring 2,700,000 2,100,000 900,000 600,000 300,000 /• i 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 158 INVESTMENT PORTFOLIO SUMMARY 1 7.1.a I City of Edmonds Investment Portfolio Detail As of November 30, 2018 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Tvpe Rice Maturitv Value Value Date Rate FFCB Bonds 2,010,790 0.08 2,000,000 1,998,596 12/28/18 1.42% First Financial CD 3,000,000 0.15 3,000,000 3,000,000 01/24/19 2.34% FFCB Bonds 2,000,000 0.15 2,000,000 1,996,556 01/25/19 1.23% FICO Bonds 1,009,725 0.40 1,035,000 1,025,473 04/25/19 1.42% SCIP CD 2,500,000 0.51 2,500,000 2,500,000 06/04/19 2.65% FNMA Bonds 999,750 0.53 1,000,000 993,574 06/13/19 1.40% FHLB Bonds 1,000,400 0.55 1,000,000 993,528 06/20/19 1.40% FNMA Bonds 988,720 0.82 1,000,000 990,299 09/27/19 1.50% FHLMC Bonds 995,970 0.84 1,000,000 987,831 10/02/19 1.25% FNMA Bonds 1,994,310 0.91 2,000,000 1,975,868 10/28/19 1.35% FNMA Bonds 997,300 1.33 1,000,000 981,378 03/30/20 1.38% FHLB Bonds 2,003,780 1.33 2,000,000 1,963,412 03/30/20 1.45% FNMA Bonds 2,000,000 1.33 2,000,000 1,969,900 03/30/20 1.65% FHLMC Bonds 2,003,868 1.41 2,000,000 1,960,194 04/28/20 1.35% FNMA Bonds 1,000,000 1.58 1,000,000 977,742 06/30/20 1.38% FNMA Bonds 1,000,000 1.58 1,000,000 977,742 06/30/20 1.38% FHLB Bonds 3,000,000 1.62 3,000,000 2,923,560 07/13/20 1.20% RFCS Bonds 1,999,698 1.62 2,120,000 2,023,341 07/15/20 1.60% FHLB Bonds 2,000,000 1.67 2,000,000 1,965,258 07/30/20 1.75% FNMA Bonds 1,000,000 1.75 1,000,000 974,202 08/28/20 1.40% FNMA Bonds 1,000,000 1.75 1,000,000 974,202 08/28/20 1.40% FHLMC Bonds 999,500 2.08 1,000,000 976,829 12/30/20 1.75% FNMA Bonds 2,005,474 2.14 2,000,000 1,944,286 01/19/21 1.50% FM Bonds 2,000,000 2.34 2,000,000 1,956,216 04/01/21 1.87% FHLB Bonds 2,000,000 2.56 2,000,000 1,962,566 06/22/21 2.18% FFCB Bonds 968,940 2.79 1,000,000 967,741 09/13/21 1.73% FHLMC Bonds 2,000,000 2.99 2,000,000 1,949,622 11/26/21 2.13% FHLMC Bonds 999,400 3.08 1,000,000 973,436 12/30/21 2.00% FHLMC Bonds 1,000,000 3.24 1,000,000 974,733 02/25/22 2.15% TOTAL SECURITIES 46,477,626 1.5 46,655,000 45,858,085 Washington State Local Gov't Investment Pool 9,445,858 9,445,858 Demand 2.28% Snohomish County Local Gov't Investment Pool 2,483,459 2,483,459 Demand 2.03% TOTAL PORTFOLIO $ 58,584,316 $ 57,787,401 SCIP- CD, Issuer Diversification First 5% -Financial- CD, 6% FNMA, 28% RFCS, 5% FHL 17° FM, 4% FHLB, 21% FFCB, 11% FICO, 2% Cash and Investment Balances (in $ Millions) Checking, - $4.9 , 8% State LGIP, $9.4 , 15% Bonds, \ County LGIP, $41.2, 65% $2.5 , 4% CD's, $5.5, 8% 32 Packet Pg. 159 1 INVESTMENT PORTFOLIO SUMMARY 7 Annual Interest Income $1,000,000 $823,673 $800,000 $653,690 $600,000 $400,000 6 $423 816 $200,000 $163,214 $74,830 2014 2015 2016 2017 YTD 2018 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark) City Blended Rate 2.8% 2.5 2.3% 2.0% —————- 1.8 1.5% 1.3% 1.0% 0.8% 0.5% 0.3% 0.0% December February April June August October $14, 000,000 $12, 000,000 $10, 000,000 $8,000,000 $ 6,000, 000 $4,000,000 $ 2,000, 000 Maturity Distribution and Rate of Return 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 33 Packet Pg. 160 GENERAL FUND OVERVIEW I 7.1.a I CHANGE IN FUND BALANCES GENERAL FUND FUND BALANCES & SUBFUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2017 9/30/2018 11 /30/2018 Q3 YTD 001-General Fund $ 10,273,342 $ 8,713,120 $ 12,779,259 $ (2,162,570) $ 2,505,91" 009-Leoff-Medical Ins. Reserve 417,154 270,551 220,810 (89,064) (196,34, 011-Risk Management Fund 902,700 919,656 924,076 5,754 21,37E 012-Contingency Reserve Fund 5,447,144 5,039,559 5,043,881 (425,482) (403,26, 014-Historic Preservation Gift Fund 7,356 10,013 10,061 63 2,70! 016-Building Maintenance 210,221 210,221 210,221 - - 017 - Marsh Restoration & Preservation - 306,860 306,865 10 306,86! 018 -Edmonds Homelessness Response - 250,000 225,443 - 225,44, 019 - Edmonds Opioid Response - 250,000 250,000 - 250,00( Total General Fund & Subfunds $ 17,257,917 $ 15,969,981 $ 19,970,616 $ (2,671,289) $ 2,712,691 *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. **Fund 012 made interfund loans to fund 104 for $36,493 and to fund 112 for $442,866 in 2018. 21 18 15 12 ° $15.26 9 6 3 $2.00 Dec 2017 General Fund & Subfunds $13.97 i June 2018 $17.97 Nov 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. General Fund & Subfunds o Civic Field 34 Packet Pg. 161 I 7.1.a I GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2017 9/30/2018 11 /30/2018 Q3 YTD General Fund & Subfunds $ 17,257,917 $ 15,969,981 $ 19,970,616 $ (2,671,289) $ 2,712,699 Special Revenue 8,273,865 10,512,975 10,780,022 684,460 2,506,157 Debt Service 3,812 3,812 370,908 - 367,096 Capital Projects 1,544,084 2,145,975 2,176,805 235,820 632,721 Total Governmental Funds $ 27,079,678 $ 28,632,743 $ 33,298,351 $ (1,751,010) $ 6,218,673 21 18 15 c 12 0 9 6 3 Governmental Fund Balances -By Fund Group $17.26 $19.97 --c— General Fund & Subfunds t Special Revenue $10.78 Debt Service —i#—Capital Projects 4 $2.18 $0.00 $0.00 $037 Dec 2017 June 2018 Nov 2018 35 30 c 0 20 15 10 5 Governmental Fund Balances - Combined Dec 2017 June 2018 Nov 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 162 1 7.1.a SPECIAL REVENUE FUNDS OVERVIEW GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCE; ---- ACTUAL ---- 12/31/2017 9/30/2018 11/30/2018 ---- ACTUAL ---- Q3 YTD 104 - Drug Enforcement Fund * $ 692 $ (12,987) $ (12,910) $ (3,121) $ (13,60. 111 - Street Fund 1,102,078 1,021,168 1,009,098 34,348 (92,98( 112 - Combined Street Const/Im prove 728,782 1,386,405 1,886,647 224,403 1,157,86! 117 - Municipal Arts Acquis. Fund 533,208 576,297 559,510 33,185 26,30. 118 - Memorial Street Tree 18,349 18,690 18,780 116 43, 120 - Hotel/Motel Tax Revenue Fund 82,355 114,900 121,603 22,287 39,24! 121 - Employee Parking Permit Fund 69,294 82,501 83,349 1,865 14,05! 122 - Youth Scholarship Fund 15,348 14,138 14,817 (519) (53- 123 -Tourism Promotional Fund/Arts 59,886 78,471 82,312 7,716 22,42E 125 - Real Estate Tax 2 1,901,003 2,529,007 2,464,478 153,029 563,47! 126 - Real Estate Excise Tax 1 2,165,209 2,991,672 2,850,809 173,896 685,60( 127 - Gifts Catalog Fund 265,666 314,165 306,988 12,241 41,32, 130 - Cemetery Maintenance/Improvement 188,885 209,330 203,484 17,024 14,595 136 - Parks Trust Fund 155,907 158,836 159,599 994 3,69. 137 - Cemetery Maintenance Trust Fund 938,109 971,862 979,417 13,182 41,30t 138 - Sister City Commission 7,598 12,390 8,424 77 82( 140 - Business Improvement Disrict 41,496 46,130 43,614 (6,263) 2,117 Total Special Revenue $ 8,273,865 $ 10,512,975 $ 10,780,022 $ 684,460 $ 2,506,15-. * Fund 012 made interfund loans to fund 104 for $36,493 and to fund 112 for $442,866 in 2018. Special Revenue Funds 15 12 $10.51 510.78 9 $8.27 _o ■ Special 6 Revenue 3 Dec 2017 June 2018 Nov 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 163 7.1.a ENTERPRISE FUNDS OVERVIEW N i` O FUND BALANCES CHANGE IN FUND ENTERPRISE ----ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31/2017 9/30/2018 11/30/2018 Q3 Y I u 421 -Water Utility Fund $ 19,153,889 $ 18,631,938 $ 18,281,079 $ 70,608 $ (872,811 cu 422 -Storm Utility Fund 10,990,767 12,086,425 11,493,035 490,217 502,262 ii 423 - Sewer/WWTP Utility Fund 44,666,806 45,766,959 45,352,509 (173,747) 685,M C 424 - Bond Reserve Fund 843,960 843,966 843,967 2 411 -Combined Utility Operation - 113,814 137,603 41,396 137,M C'1 Total Enterprise Funds $ 75,655,422 $ 77,443,101 $ 76,108,193 $ 428,475 $ 452,77 z c 0 c c c� L d Enterprise and Agency Fund Balances as of November 30, 2018 E d 55,000,000 50,000,000 L 45,000,000 45 352 509 E 40,000,000 d C 35,000,000 ? 30,000,000 r_ 25,000,000 O Q' $18,281,079 20,000,000 15,000,000 $11 493 035 v 10,000,000 5,000,000 $137,603 $843,967 $ 208,417 IL 0 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund O 2 00 T 0 N L d �C E O Z d E t *Please note that these revenues and expenses occur within annual cycles. a This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 164 7.1.a SUMMARY OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES Q. CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2017 9/30/2018 11 /30/2018 Q3 YTD Governmental Funds $ 27,079,678 $ 28,632,743 $ 33,298,351 $ (1,751,010) $ 6,218,67. 75 Enterprise Funds 75,655,422 77,443,101 76,108,193 428,475 452,77- c Internal Services Fund 9,250,186 9,802,534 10,032,660 318,033 782,47, u_ , Agency Funds 226,480 219,144 208,417 (16,902) (18,06, y Total City-wide Total $112,211,766 $116,097,522 $119,647,620 $ (1,021,403) $ 7,435,85, M 0 t c O Governmental Fund Balances (Excluding General Fund) as of November 30, 2018 c Drug Enforcement Fund $ (12,910) Street Fund 1 $1,009,09 Combined Street Const/Improve Fund 1,886,647 >= Municipal Arts Acquis. Fund $559,51 N Memorial Street Fund $18,780 a)$121,6 Hotel/Motel Tax Revenue Fund 3 N 0 Employee Parking Permit Fund 883,349 Youth Scholarship Fund $14,817 E Tourism Promotional Fund/Arts $82,312 N > O Real Estate Excise Tax 2 $2,464,478 Z Real Estate Excise Tax 1, Parks Acq $ ,850,809 `O Gifts Catalog Fund $3 D6,988 Cemetery Maintenance/Improvement $203 484 Parks Trust Fund $159, 99 C Cemetery Maintenance Trust Fund $979,417 ca r- LL Sister City Commission $81424 >, Business Improvement District $43,614 C L.I.D. Fund Control $3,812 O Parks Capital Construction Fund $2,17 ,805 00 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 0 ci O E m O Z C d E t v R *Please note that these revenues and expenses occur within annual cycles. a This Interim Report is not adjusted for accruals or those annual cycles. 38 Packet Pg. 165 I 7.1.a I INTERNAL SERVICE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND i BALANCES---- ` INTERNAL SERVICE ACTUAL ---- ---- ACTUAL ---- u FUNDSo 12/31 /2017 9/30/2018 11 /30/2018 Q3 YTD i t 511 - Equipment Rental Fund $ 8,996,077 $ 9,408,259 $ 9,535,279 $ 198,436 $ 539,20" 512 -Technology Rental Fund 254,109 394,275 497,382 119,597 243,27, 1 s Total Internal Service Funds 1 $ 9,250,186 $ 9,802,534 $ 10,032,660 1 $ 318,033 $ 782,47, S c 12,000,000 10,000,000 8,000, 000 6,000, 000 4,000, 000 2,000, 000 Internal Service Fund Balances $9,535,279 Dec 2017 June 2018 Nov 2018 ■ 511- Equipment Rental Fund ■ 512-Technology Rental Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 39 Packet Pg. 166 1 I 7.1.b I OF EDP � d lac. 1 $9v CITY OF EDMONDS QUARTERLY BUDGETARY FINANCIAL REPORT DECEMBER 2018 Packet Pg. 167 1 I 7.1.b I Page 1 of 1 C ITY O F IDMO NDS REVENUES BY FUND - SUMMARY Fund 2018 Amended 12/31/2017 12/31/2018 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 39,518,239 $ 39,588,929 $ 41,513,893 $ (1,995,654) 105 009 LEOFF-MEDICAL INS. RESERVE 285,650 283,858 283,093 2,557 99 011 RISK MANAGEMENT FUND 19,180 17,523 23,777 (4,597) 124 012 CONTINGENCY RESERVE FUND 64,750 81,422 563,502 (498,752) 870 014 HISTORIC PRESERVATION GIFT FUND 5,170 5,151 5,232 (62) 101 016 BUILDING MAINTENANCE - 399,329 - - 0 017 MARSH RESTORATION & PRESERVATION FUND 300,000 - 309,178 (9,178) 103 018 EDMONDS HOMELESSNESS RESPONSE FUND 250,000 250,000 - 100 019 EDMONDS OPIOID RESPONSE FUND 250,000 - 250,000 - 100 104 DRUG ENFORCEMENT FUND 130,560 45,221 98,518 32,042 75 111 STREET FUND 1,784,270 2,058,566 1,944,675 (160,405) 109 112 COMBINED STREET CONST/IMPROVE 3,866,003 4,794,662 4,689,820 (823,817) 121 117 MUNICIPAL ARTS ACQUIS. FUND 149,808 99,787 106,230 43,578 71 118 MEMORIAL STREET TREE 400 351 480 (80) 120 120 HOTEL/MOTEL TAX REVENUE FUND 87,960 90,605 92,231 (4,271) 105 121 EMPLOYEE PARKING PERMIT FUND 25,640 32,705 33,162 (7,522) 129 122 YOUTH SCHOLARSHIP FUND 850 1,877 1,528 (678) 180 123 TOURISM PROMOTIONAL FUND/ARTS 30,520 31,199 37,137 (6,617) 122 125 REAL ESTATE EXCISE TAX 2 1 1,446,880 1,537,990 1,847,099 (400,219) 128 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1 1,448,300 1,541,810 1,857,983 (409,683) 128 127 GIFTSCATALOGFUND 53,810 30,603 70,168 (16,358) 130 129 SPECIAL PROJECTS FUND - 753 - - 0 130 CEMETERY MAINTENANCE/IMPROVEMT 180,170 202,585 218,290 (38,120) 121 136 PARKSTRUST FUND 3,150 2,985 4,107 (957) 130 137 CEMETERY MAINTENANCE TRUST FD 33,360 35,589 44,015 (10,655) 132 138 SISTER CITY COMMISSION 10,170 7,245 10,517 (347) 103 140 BUSINESS IMPROVEMENT DISTRICT - 84,238 89,567 (89,567) 0 211 L.I.D. FUND CONTROL . 14,400 - - 14,400 0 231 2012 LT GO DEBT SERVICE FUND 708,700 695,321 708,191 509 100 332 PARKS CAPITAL CONSTRUCTION FUND 2 1,621,977 684,746 929,947 692,030 57 411 COMBINED UTILITY OPERATION - - 148,008 (148,008) 0 421 WATER UTILITY FUND 3 9,660,690 9,032,071 9,525,115 135,575 99 422 STORM UTILITY FUND 3 5,317,996 4,197,209 4,767,811 550,185 90 423 SEWER/WWTP UTILITY FUND 4 11,917,843 13,601,302 11,560,045 357,798 97 424 BOND RESERVE FUND 1,991,530 1,988,690 1,991,491 39 100 511 EQUIPMENT RENTAL FUND 1,624,640 1,890,986 1,724,670 (100,030) 106 512 TECHNOLOGY RENTAL FUND 1,268,390 960,768 1,275,697 (7,307) 101 617 FIREMEN'S PENSION FUND 69,690 69,425 66,413 3,277 95 $ 84,140,696 $ 84,095,499 $ 87,041,591 $ (2,900,895) 103' 1 Differences primarily due to a $418,216 deposit in total for Real Estate Excise Taxin March 2018 from the State. 2 Differences primarily due to $500,175 in Parks Donations, and $166,664 from a Edmonds Waterfront Development Grant in 201E s Differences primarily due to a 9%increase in water, and 10%increase in storm base rates in 2018. ; 4 Differences primarily due to differences in contributed capital billings to WWTP partners in 2018. 1 rac,ecei Pg. 168 I 7.1.b I Page 1 of 1 CITY OF EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund 2018 Amended 12/31/2017 12/31/2018 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 44,718,826 $ 39,194,856 $ 40,806,007 $ 3,912,819 91% 009 LEOFF-MEDICAL INS. RESERVE 427,438 410,725 366,799 60,639 86% 011 RISK MANAGEMENT FUND - 81,277 - - 0% 012 CONTINGENCY RESERVE FUND 5 49,584 - 544,456 (494,872) 1098% 014 HISTORIC PRESERVATION GIFT FUND 5,400 5,400 - 5,400 0% 016 BUILDING MAINTENANCE - 97,118 - - 0% 018 EDMONDS HOMELESSNESS RESPONSE FUND 25,000 - 24,557 443 98% 104 DRUG ENFORCEMENT FUND 103,252 49,458 112,198 (8,946) 109% 111 STREET FUND 1,856,507 1,741,508 1,707,390 149,117 92% 112 COMBINED STREET CONST/IMPROVE 3,979,638 4,955,733 4,032,196 (52,558) 101% 117 MUNICIPAL ARTS ACQUIS. FUND 183,892 58,643 70,774 113,118 38% 120 HOTEL/MOTEL TAX REVENUE FUND 90,550 102,546 85,330 5,220 94% 121 EMPLOYEE PARKING PERMIT FUND 26,880 26,728 25,663 1,217 95% 122 YOUTH SCHOLARSHIP FUND 2,200 1,375 1,905 295 87% 123 TOURISM PROMOTIONAL FUND/ARTS 29,700 55,461 26,772 2,928 90% 125 REAL ESTATE EXCISE TAX 2 2,733,000 1,919,230 1,503,319 1,229,681 55% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2,740,436 1,375,418 1,447,164 1,293,272 53% 127 GIFTSCATALOGFUND 70,900 27,938 41,581 29,319 59% 129 SPECIAL PROJECTS FUND - 39,535 - - 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 213,509 160,090 195,091 18,418 91% 138 SISTER CITY COMMISSION 10,500 6,023 10,039 461 96% 140 BUSINESS IMPROVEMENT DISTRICT 6 - 92,880 106,964 (106,964) 0% 211 L.I.D. FUND CONTROL 16,450 16,450 5,500 10,950 33% 231 2012 LT GO DEBT SERVICE FUND 708,700 695,321 708,191 509 100% 332 PARKS CAPITAL CONSTRUCTION FUND 2,346,881 305,380 268,790 2,078,091 11% 421 WATER UTILITY FUND 13,490,028 10,301,113 11,732,172 1,757,856 87% 422 STORM UTILITY FUND 7,011,013 4,224,885 4,861,287 2,149,726 69% 423 SEWER/WWTP UTILITY FUND 14,838,853 15,491,661 12,287,644 2,551,209 83% 424 BOND RESERVE FUND 1,991,520 1,988,684 1,991,484 36 100% 511 EQUIPMENT RENTAL FUND 1,670,082 1,859,640 1,131,577 538,505 68% 512 TECHNOLOGY RENTAL FUND 1,335,413 714,607 1,191,307 144,107 89% 617 FIREMEN'S PENSION FUND 75,218 67,641 75,195 23 100% $ 100,751,370 $ 86,067,322 $ 85,361,353 $15,390,017 85% 5 2018 Expenditures includes interfund loans to 104 for $52,006 and to 112 for $442,866. ' 6 Business Improvement District is not included in the City Budget; activity is here for reporting purposes only. 2 PacKet Pg. 169 I 7.1.b I Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Revenues Revenues Remaining %Received TAXES: REAL PERSONAL / PROPERTY TAX 7 EMS PROPERTY TAX VOTED PROPERTY TAX LOCAL RETAIL SALESiUSE TAX 8 NATURAL GAS USE TAX 1/10 SALES TAX LOCAL CRIM JUST ELECTRIC UTILITY TAX GAS UT ILITY TAX SOLID WASTE UTILITY TAX WATER UTILITY TAX SEWER UTILITY TAX ST ORMW AT ER UTILITY TAX T.V. CABLE UTILITY TAX TELEPHONE UTILITY TAX PULLTABSTAX AMUSEMENT GAMES LEASEHOLD EXCISE TAX LICENSES AND PERMITS: FIRE PERMITS -SPECIAL USE POLICE - FINGERPRINTING PROF AND OCC LICENSE -TAXI AMUSEMENTS VENDING MACHINE/CONCESSION FRANCHISE AGREEMENT-COMCAST FRANCHISE FEE-EDUCATION/GOVERNMENT FRANCHISE AGREEMENT -VERIZON/FRONT IER FRANCHISE AGREEMENT -BLACKROCK OLYMPIC VIEW WATER DISTRICT FRANCHISE GENERAL BUSINESS LICENSE DEV SERV PERMIT SURCHARGE NON-RESIDENT BUS LICENSE RIGHT OF WAY FRANCHISE FEE BUILDING STRUCTURE PERMITS ANIMAL LICENSES STREET AND CURB PERMIT OTR NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST TARGET ZERO TEAMS GRANT HIGH VISIBILITY ENFORCEMENT DOCKSIDE DRILLS GRANT REIMBURSE STATE GRANT FROM OTHER JUDICIAL SOURCES DEPT OF NATURAL RESOURCES WA STATE TRAFFIC COMM GRANT STATE GRANTS- BUDGET ONLY WATERFRONT ANALYSIS GRANT SHORELINE MASTER PROGRAM DOE PUD PRIVILEDGE TAX MVET/SPECIAL DISTRIBUTION TRIAL COURT IMPROVEMENT AOC PRO-TEM JUDGE REIMBURSEMENT CRIMINAL JUSTICE -SPECIAL PROGRAMS MARIJUANA EXCISE TAX DISTRIBUTION DUI - CITIES LIQUOR EXCISE TAX LIQUOR BOARD PROFITS MISCELLANEOUS INTERLOCAL REVENUE INTERLOCAL GRANTS VERDANT INT ERLOCAL GRANTS FIRST RESPONDERS FLEX FUND POLICE TRAINING CLASSES DISCOVERY PROGRAMS TECHNOLOGY ACQ. $ 10,367,860 $ 10,213,223 $ 10,365,676 $ 2,184 100% 4,027,540 3,956,624 3,973,464 54,076 99% 2,500 15,167 3,094 (594) 124% 7,275,000 7,395,114 8,406,296 (1,131,296) 116% 7,140 9,441 5,191 1,949 73% 730,000 707,862 761,371 (31,371) 104% 1,611,600 1,693,313 1,687,183 (75,583) 105% 620,200 686,531 604,722 15,478 98% 321,600 334,191 352,998 (31,398) 110% 1,201,100 1,228,927 1,144,644 56,456 95% 769,800 694,870 713,256 56,544 93% 406,200 364,927 374,172 32,028 92% 867,200 868,950 810,085 57,115 93% 1,093,200 1,076,870 972,813 120,387 89% 56,600 53,103 52,939 3,661 94% 40 777 - 40 0% 263,600 236,510 277,965 (14,365) 105% 29,621,180 29,536,400 30,505,872 (884,692) 103% 250 335 475 (225) 190% 300 770 870 (570) 290% 330 - - 330 0% 6,330 6,325 5,950 380 94% 50,000 52,964 51,071 (1,071) 102% 721,000 730,530 681,819 39,181 95% 42,600 40,248 41,638 962 98% 105,500 105,604 105,747 (247) 100% 18,600 13,904 7,220 11,380 39% 263,800 323,198 364,174 (100,374) 138% 121,600 99,293 116,364 5,237 96% 64,940 77,667 77,366 (12,426) 119% 69,000 71,500 67,900 1,100 98% 12,000 22,955 101,606 (89,606) 847% 715,600 905,602 722,906 (7,306) 101% 24,500 27,676 26,206 (1,706) 107% 40,000 42,691 57,985 (17,985) 145% 14,500 18,449 22,243 (7,743) 153% 2,270,850 2,539,711 2,451,541 (180,691) 108% 7,930 11,118 4,535 3,395 57% 4,181 1,030 4,181 0 100% 8,602 8,226 8,602 (0) 100% 3,729 3,092 3,729 (0) 100% - - 1,812 (1,812) 0% - - 17,347 (17,347) 0% 3,623 - 3,623 (0) 100% 18,000 - - 18,000 0% - 10,000 - - 0% - - 2,558 (2,558) 0% 198,000 198,479 212,002 (14,002) 107% 12,790 11,564 11,964 826 94% 16,716 16,711 16,531 185 99% - - 824 (824) 0% 43,700 41,971 43,243 457 99% 23,700 11,143 74,522 (50,822) 314% 3,000 6,198 6,099 (3,099) 203% 203,000 197,143 208,580 (5,580) 103% 350,600 345,313 341,877 8,723 98% 2,500 - - 2,500 0% - 35,000 35,000 (35,000) 0% 2,000 2,000 5,810 (3,810) 291% 7,114 - 2,844 4,270 40% - 300 - - 0% - - 2,190 (2,190) 0% 909,185 899,288 1,007,874 (98,689) 111% ' 2018 Real Personal/Property Tax Revenues are $152,454 higher than 2017 revenues 2018 Local Retail Sales/Use Tax revenues are $1,011,183 higher than 2017 revenues Please also see pages rac,ecei Pg. 170 I 7.1.b I Page 2 of 3 Title CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMENTS ATM SURCHARGE FEES CREDIT CARD FEES MUNICIPAL COURT CIVIL FILINGS COURT RECORD SERVICES D/M COURT REC SER CIVIL FEE - APPEAL WARRANT PREPARATION FEE IT TIME PAY FEE MUNIC.-DIST. COURT CURREXPEN SALE MAPS & BOOKS CLERKS TIME FOR SALE OF PARKINGPERMITS BID SUPPLIES REIMBURSEMENT PHOTOCOPIES POLICE DISCLOSURE REQUESTS ENGINEERING FEES AND CHARGES ELECTION CANDIDATE FILING FEES SNO-ISLE PASSPORTS AND NATURALIZATION FEES POLICE SERVICES SPECIAL EVENTS CAMPUS SAFETY-EDM. SCH. DIST. WOODWAY-LAW PROTECTION MISCELLANEOUS POLICE SERVICES DUI EMERGENCY FIRE SERVICES FIRE PROTECTION & EMS FOR DUI FIRE DISTRICT #1 STATION BILLINGS LEGAL SERVICES ADULT PROBATION SERVICE CHARGE ELECTRIC MONITORING BOOKING FEES FIRE CONSTRUCTION INSPECTION FEES EMERGENCY SERVICE FEES EMS TRANSPORT USER FEE FLEX FUEL PAYMENTS FROM STATIONS ANIMAL CONTROL SHELTER ZONING/SUBDIVISION FEE PLAN CHECKING FEES FIRE PLAN CHECK FEES PLANNING 1% INSPECTION FEE S.E.P.A. REVIEW CRITICAL AREA STUDY DV COORDINATOR SERVICES GYM AND WEIGHTROOM FEES LOCKER FEES PROGRAM FEES TAXABLE RECREATION ACTIVITIES WINTER MARKET REGISTRATION FEES BIRD FEST REGISTRATION FEES INTERFUND REIMBURSEMENT -CONTRACT SVCS CITY OF EDMO NDS REVENUES - GENERAL FUND 2018 Amended 12/31/2017 12/31/2018 Amount Budget Revenues Revenues Remaining %Received 2,500 4,019 5,167 (2,667) 207% 400 537 629 (229) 157% 10,000 10,915 12,411 (2,411) 124% - - 43 (43) 0% 579 87 (87) 0% 400 246 157 243 39% - 53 - 0% 775 6,123 (6,123) 0% - 271 1,238 (1,238) 0% 300 238 112 188 37% 100 36 70 30 70% 25,100 25,090 25,090 10 100% 600 559 573 27 95% 1,000 953 1,375 (375) 138% 4,000 2,428 69 3,931 2% 200,000 416,959 249,427 (49,427) 125% - - 1,486 (1,486) 0% 78,000 82,902 92,739 (14,739) 119% 23,000 21,950 21,570 1,430 94% 33,235 32,598 33,235 0 100% 66,280 14,381 37,832 28,448 57% 60,000 60,856 56,988 3,012 95% 1,500 - - 1,500 0% 100 - - 100 0% - 77 - - 0% 50,000 52,894 53,380 (3,380) 107% - - 2,077 (2,077) 0% 48,600 49,585 55,140 (6,540) 113% - - 100 (100) 0% 3,000 2,704 1,908 1,092 64% 15,560 23,139 18,175 (2,615) 117% 4,500 3,779 3,846 654 85% 826,000 828,041 1,051,172 (225,172) 127% 2,500 2,547 3,082 (582) 123% 250 55 45 205 18% 80,250 124,171 134,456 (54,206) 168% 443,000 458,206 366,471 76,529 83% 8,000 12,720 9,785 (1,785) 122% 1,600 1,646 1,017 583 64% 5,000 10,050 8,290 (3,290) 166% 14,000 17,390 17,700 (3,700) 126% 11,460 11,459 12,869 (1,409) 112% 12,000 13,335 12,815 (815) 107% - 30 - - 0% 910,100 825,641 843,742 66,358 93% 1,300 1,504 830 470 64% 6,000 5,100 6,965 (965) 116% 1,250 1,030 845 405 68% 2,043,950 2,386,421 2,639,675 (595,725) 129% 4,994,835 5,507,868 5,790,806 (795,971) 116% 4 Packet Pg. 171 1 7.1.b Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: PROOF OF VEHICLE INS PENALTY 5,000 4,851 5,894 (894) 118% • TRAFFIC INFRACTION PENALTIES 215,000 216,333 270,991 (55,991) 126% NC TRAFFIC INFRACTION 34,000 33,829 28,616 5,384 84% CRT COST FEE CODE LEG ASSESSMENT (LGA) 20,700 23,015 30,279 (9,579) 146% NON -TRAFFIC INFRACTION PENALTIES 400 1,000 4,000 (3,600) 1000% OTHERINFRACTIONS'04 3,400 2,544 970 2,430 29% PARKING INFRACTION PENALTIES 48,000 71,609 160,710 (112,710) 335% ' PARK/INDDISZONE 2,600 1,954 1,577 1,023 61% DWI PENALTIES 6,000 8,458 7,212 (1,212) 120% DUI - DP ACCT 2,000 1,648 752 1,248 38% CRIM CNV FEE DUI 200 170 142 58 71 % DUI - DP FEE - 176 2,099 (2,099) 0% OTHER CRIMINAL TRAF MISDEM PEN 135 260 96 39 71% CRIMINAL TRAFFIC MISDEMEANOR 8/03 36,000 33,446 32,003 3,997 89% CRIMINAL CONVICTION FEE CT 2,600 2,488 3,685 (1,085) 142% CRIM CONV FEE CT 1,600 1,547 899 701 56% OTHER NON-TRAF MISDEMEANOR PEN 100 32 38 62 38% OTHER NON TRAFFIC MISD. 8/03 9,300 8,729 13,206 (3,906) 142% COURT DV PENALTY ASSESSMENT 600 570 960 (360) 160% CRIMINAL CONVICTION FEE CN 1,100 1,257 1,408 (308) 128% CRIM CONV FEE CN 500 456 523 (23) 105% CRIMINAL COSTS-RECOUPMENTS - 7,859 - - 0% PUBLIC DEFENSE RECOUPMENT 18,500 16,787 18,123 377 98% BANK CHARGE FOR CONY. DEFENDANT 6,000 8,996 12,877 (6,877) 215% COURT COST RECOUPMENT 5,000 - 5,688 (688) 114% COURT INTERPRETER COSTS - 246 - - 0% BUS. LICENSE PERMIT PENALTY 11,000 9,630 12,310 (1,310) 112% MISC FINES AND PENALTIES 2,000 2,040 1,725 275 86% 431,735 459,929 616,783 (185,048) 143% ' MISCELLANEOUS: INVESTMENT INTEREST 156,840 122,707 163,855 (7,015) 104% INTEREST ON COUNTY TAXES 7,130 11,722 22,228 (15,098) 312% ; INTEREST - COURT COLLECTIONS 6,500 6,187 8,467 (1,967) 130% LOAN INTEREST - 1,282 (1,282) 0% PARKING 15,600 17,942 4,062 11,538 26% SPACE/FACILITIESRENTALS 147,000 128,769 145,177 1,823 99% BRACKET ROOM RENTAL 5,000 4,840 2,100 2,900 42% LEASESLONGTERM 185,000 182,969 191,404 (6,404) 103% OTHER RENTS& USE CHARGES 2,400 1,800 - 2,400 0% DONATION/CONTRIBUTION 1,200 1,133 1,401 (201) 117% PARKSDONATIONS 4,350 3,650 3,380 970 78% BIRD FEST CONTRIBUTIONS 1,500 2,044 2,276 (776) 152% FIRST RESPONDERS- PRIVATE SOURCE - 28,000 (28,000) . 0% VOLUNT EER P ICNIC CONT RIBUT IONS 1,000 - - 1,000 0% ' PARKS GRANTS- PRIVATE SOURCES 1,030 - - 0% POLICE CONTRIBUTIONS FROM PRIV SOURCES 13,600 58,428 13,013 587 96% SALE OF JUNK/SALVAGE 300 4,945 408 (108) 136% SALES OF UNCLAIM PROPERTY 3,000 2,353 2,567 433 86% i CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% OTHER JUDGEMENT/SETTLEMENT 2,000 31,468 - 2,000 0% POLICE JUDGMENT SiRESTITUTION 200 99 130 70 65% ' CASHIER'S OVERAGES/SHORTAGES 276 46 (46) 0% OTHER MISC REVENUES 652,000 21,656 445,266 206,734 68% SMALL OVERPAYMENT 30 42 80 (50) 266% NSF FEES - PARKS & REC 120 - - 120 0% NSF FEES- MUNICIPAL COURT 300 346 381 (81) 127% NSF FEES - POLICE 60 30 (30) 0% ' NSF FEES - DEVEL SERV DEPT - 30 (30) 0% ; US BANK REBATE 7,500 7,827 8,708 (1,208) 116% 1,214,570 612,291 1,044,290 170,280 86% 1 TRANSFERS -IN: SALE OF FIXED ASSETS - 5,273 (5,273) 0% INSURANCE RECOVERIES 7,143 15,570 (15,570) 0% INTERFUND TRANSFER FROM FUND 012 49,584 - 49,584 - 100% ' TRANSFER FROM FUND 127 26,300 26,300 26,300 - 100% , 75,884 33,443 96,727 (20,843) 127% TOTAL GENERAL FUND REVENUE $ 39,518,239 $ 39,588,929 $ 41,513,893 $ (1,995,654) 105% 5 Pack-- P rac,ecei Pg. i i e g 172 I 7.1.b I Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES $ 15,519,046 $ 14,233,337 $ 14,606,968 $ 912,078 94% OVERTIME 611,294 576,741 710,559 (99,265) 116% HOLIDAY BUY BACK 243,389 201,476 200,268 43,121 82% BENEFITS 6,173,952 5,586,670 5,749,441 424,511 93% UNIFORMS 88,785 74,707 79,888 8,897 90% SUPPLIES 386,249 371,241 399,340 (13,091) 103% SMALL EQUIPMENT 59,896 75,248 102,721 (42,825) 171% PROFESSIONAL SERVICES 3,999,065 2,967,593 2,978,492 1,020,573 74% COMMUNICATIONS 166,585 147,756 151,403 15,182 91% TRAVEL 55,330 48,511 52,110 3,220 94% EXCISE TAXES 6,500 4,820 5,718 782 88% RENTAL/LEASE 1,988,447 1,701,796 1,980,205 8,242 100% INSURANCE 624,530 616,495 437,253 187,277 70% UTILITIES 457,800 513,093 523,444 (65,644) 114% REPAIRS & MAINTENANCE 726,713 241,761 359,115 367,598 49% MISCELLANEOUS 518,692 300,842 362,456 156,236 70% INTERGOVERNMENTAL SERVICES INTERGOVERNMENTAL PAYMENTS 9 INTERFUND SUBSIDIES LAND BUILDINGS MACHINERY/EQUIPMENT GENERAL OBLIGATION BOND PRINCIPAL OTHERINTEREST & DEBT SERVICE COSTS INTEREST ON LONG-TERM EXTERNAL DEBT LEOFF-MEDICAL INS. RESERVE(009) BENEFITS PENSION AND DISABILITY PAYMENTS PROFESSIONAL SERVICES MISCELLANEOUS RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS CONTINGENCY RESERVEFUND (012) INTERFUND SUBSIDIES INTERFUND LOAN 10 HISTORIC PRESERVATION GIFTFUND (014) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS BUILDING MAINTENANCESUBFUND (016) SUPPLIES PROFESSIONAL SERVICES REPAIR & MAINTENANCE CONSTRUCTION PROJECTS EDMONDS HOMELESSNESS RESPONSEFUND (018 PROFESSIONAL SERVICES DRUG INFO RC EMENT FUND (104) FUEL CONSUMED SMALL EQUIPMENT COMMUNICATIONS REPAIR/MAINT MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTEREST ON INTERFUND LOAN 9,901,462 9,911,131 9,581,803 319,659 97% 695,000 70,000 441,873 253,127 64% 1,863,370 1,262,703 1,800,213 63,158 97% 200,000 - 4,884 195,116 2% 83,000 - - 83,000 0% 151,721 90,573 80,159 71,562 53% 176,340 170,160 176,324 16 100% 500 222 218 282 44% 21,160 27,979 21,152 9 100% 44,718,826 39,194,856 40,806,007 3,912,819 91% $ 184,000 $ 148,068 $ 153,044 $ 30,956 83% 236,158 253,428 210,393 25,765 89% 7,000 8,828 2,962 4,038 42% 280 400 400 (120) 143% 427,438 410,725 $ 366,799 60,639 86% $ - $ 81,277 $ - $ - 0% - 81,277 - 0% 49,584 $ - $ 49,584 $ - 100% - - 494,872 (494,872) 0% 49,584 544,456 (494,872) 1098% $ 100 $ - $ $ 100 0% 200 - 200 0% 5,100 5,400 5,100 0% 5,400 5,400 5,400 0% $ - $ 3,931 $ - $ - 0 - 44,132 - - 0% - 27,689 - - 0% 21,367 - - 0% - 97,118 - - 0% $ 25,000 $ - $ 24,557 $ 443 98% 25,000 - 24,557 $ 443 98% $ 3,000 $ 2,001 $ $ 3,000 0% 5,000 - - 5,000 0% 2,230 815 - 2,230 0% 800 - - 800 0% 20,000 5,000 - 20,000 0% 72,222 41,642 111,902 (39,680) 155% - - 296 (296) 0% 103,252 49,458 112,198 (8,946 109% Short-term loan to the ECA for a roof/equipment project. 10 2018 E-Venditures includes interfund loans to 104 for $52,006 and to 112 for $442,866. 6 Packet Pg. 173 1 7.1.b Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining % Spent S TREEf FUND (111) SALARIES AND WAGES $ 551,495 $ 519,755 $ 497,390 $ 54,105 90% OVERTIME 24,400 29,914 27,582 (3,182) 113% BENEFITS 286,892 270,940 251,354 35,538 88% UNIFORMS 6,000 3,711 3,136 2,864 52% SUPPLIES 310,000 229,749 243,397 66,603 79% SMALL EQUIPMENT 20,000 11,054 5,580 14,420 28% PROFESSIONAL SERVICES 16,050 19,193 11,791 4,259 73% COMMUNICATIONS 4,500 7,506 7,276 (2,776) 162% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 187,150 181,931 188,096 (946) 101% INSURANCE 113,230 110,508 156,645 (43,415) 138% UTILITIES 273,170 272,803 280,483 (7,313) 103% REPAIRS & MAINTENANCE 45,000 28,387 27,887 17,113 62% MISCELLANEOUS 8,000 2,697 1,229 6,771 15% INTERGOVERNMENTAL SERVICES 5,000 5,324 933 4,067 19% MACHINERY/EQUIPMENT - 43,427 - - 0% GENERAL OBLIGATION BOND PRINCIPAL 3,970 3,900 3,968 2 100% INTEREST 650 709 644 7 99% COMBINED STREETCONST/IMPROVE(112) INTERFUND LOAN - PRINCIPAL PAYMENT SALARIES AND WAGES OVERTIME BENEFITS SMALL EQUIPMENT PROFESSIONAL SERVICES REPAIRS & MAINTENANCE INTERFUND SUBSIDIES LAND MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS INTERGOVERNMENTAL LOANS INTEREST ON INTERFUND LOAN INTEREST MUNIC IPAL ARTS AC Q UIS . FUND (117) SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES. TRAVEL RENT AL/LEASE REPAIRS & MAINTENANCE MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES MISCELLANEOUS INTERFUND SUBSIDIES EMPLOYEEPARKING PERMIT FUND (121) SUPPLIES PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS TO URIS M PRO MO TIO NAL FUND/ARTS (123) PROFESSIONAL SERVICES MISCELLANEOUS $ 1,856,507 $ 1,741,508 $ 1,707,390 $ 149,117 92% $ - $ - $ 415,984 $ (415,984) 0% - 15,383 18,138 (18,138) 0% - 672 - - 0% - 6,409 11,626 (11,626) 0% - 10,222 - - 0% 365,918 1,199,754 426,285 (60,367) 116% 300,000 (20,519) 201,026 98,974 67% 237,910 40,711 128,346 109,564 54% 25,000 - 10,500 14,500 42% - - - - 0% 2,975,900 3,627,865 2,742,491 233,409 92% 72,220 72,201 72,201 19 100% - - 2,925 (2,925) 0% 2,690 3,035 2,674 16 99% $ 3,979,638 $ 4,955,733 $ 4,032,196 $ (52,558) 101% $ 4,900 $ 4,013 $ 4,493 $ 407 92% 1,700 902 1,490 210 88% 168,312 49,567 59,963 108,349 36% 80 35 9 71 11% 2,000 - - 2,000 0% 300 - - 300 0% 6,600 4,127 4,819 1,781 73% $ 183,892 $ 58,643 $ 70,774 $ 113,118 38% $ 86,300 $ 97,846 $ 81,330 $ 4,970 94% 250 700 - 250 0% 4,000 4,000 4,000 - 100% $ 90,550 $ 102,546 $ 85,330 $ 5,220 94% $ 1,790 $ 1,638 $ 573 $ 1,217 32% 25,090 25,090 25,090 - 100% $ 26,880 $ 26,728 $ 25,663 $ 1,217 95% $ 2,200 $ 1,375 $ 1,905 $ 295 87% $ 2,200 $ 1,375 $ 1,905 $ 295 87% $ 28,200 $ 51,806 $ 25,309 $ 2,891 90% 1,500 3,655 1,464 36 98% $ 29,700 $ 55,461 $ 26,772 $ 2,928 90% 7 Packet Pg. 174 I 7.1.b I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) SUPPLIES $ 21,000 $ 54,963 $ 29,407 $ (8,407) 140% PROFESSIONAL SERVICES 65,040 452,586 153,615 (88,575) 236% UTILITIES - 1,649 - - 0% REPAIRS & MAINTENANCE 600,000 305,000 391,886 208,114 65% BUILDINGS 150,000 - - 150,000 0% MACHINERY/EQUIPMENT - 5,074 - - 0% CONSTRUCTION PROJECTS 1,896,960 1,099,959 928,411 968,549 49% $ 2,733,000 $ 1,919,230 $ 1,503,319 $ 1,229,681 55% REAL ESTATEEXCISETAX 1, PARKS ACQ (126) SUPPLIES PROFESSIONAL SERVICES REPAIRS & MAINTENANCE INTERFUND SUBSIDIES LAND MACHINERY/EQUIPMENT MISCELLANEOUS CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS INTEREST OTHERINTEREST & DEBT SERVICE COSTS GIFPS CATALOG FUND (127) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS INTERFUND SUBSIDIES SPECIAL PROJECTS FUND (129) INTERFUND SUBSIDIES CEMETERY MAINTENANC UIMPRO VEMENT (130) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES SUPPLIES PURCHASED FOR INVENTORY/RESALE PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS SISTER CITY COMMISSION (138) SUPPLIES TRAVEL MISCELLANEOUS BUSINESS IIVIPROVEVIENTDISTRICT FUND (140) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS LID FUND CONTROL (211) INTERFUND SUBSIDIES 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND INTEREST OT HER INT EREST & DEBT SERVICE COSTS $ - $ 18,722 $ - $ - 0% 160,555 237,232 224,635 (64,080) 140% 1,031,762 519,742 733,238 298,524 71% 135,130 142,325 135,125 5 100% - 43,201 - - 0% - 5,074 - - 0% 216,720 - 216,720 - 100% 1,169,419 382,224 110,523 1,058,896 9% 23,100 22,701 23,100 0 100% 3,750 4,125 3,746 4 100% - 72 77 (77) 0% $ 2,740,436 $ 1,375,418 $ 1,447,164 $ 1,293,272 53% $ 37,500 $ 1,638 $ 15,127 $ 22,373 40% 6,500 - - 6,500 0% 600 - 154 446 26% 26,300 26,300 26,300 - 100% $ 70,900 $ 27,938 $ 41,581 $ 29,319 59% $ - $ 39,535 $ - $ 0% $ - $ 39,535 $ - $ - 0% $ 91,711 $ 74,427 $ 84,488 $ 7,223 92% 3,500 3,526 2,998 502 86% 38,253 35,095 38,399 (146) 100% 1,000 - 675 325 67% 22,995 7,037 17,620 5,375 77% 20,000 10,704 24,472 (4,472) 122% 4,200 6,712 1,934 2,266 46% 1,410 1,376 1,562 (152) 111% 500 - - 500 0% 11,640 10,790 11,640 - 100% 3,800 5,208 5,583 (1,783) 147% 500 - - 500 0% 14,000 5,215 5,719 8,281 41% $ 213,509 $ 160,090 $ 195,091 $ 18,418 91% $ 1,500 $ 390 $ 457 $ 1,043 30% 4,500 2,839 805 3,695 18% 4,500 2,794 8,776 (4,276) 195% $ 10,500 $ 6,023 $ 10,039 $ 461 96% $ - $ 6,042 $ 7,578 $ (7,578) 0% - 84,831 94,048 (94,048) 0% - 2,007 5,339 (5,339) 0% - 92,880 106,964 (106,964 0% $ 16,450 $ 16,450 $ 5,500 $ 10,950 33% $ 16,450 $ 16,450 $ 5,500 $ 10,950 33% $ 589,630 $ 565,444 $ 589,623 $ 7 100% 118,580 129,877 118,568 12 100% 490 - - 490 0% $ 708,700 $ 695,321 $ 708,191 $ 509 100% 8 Packet Pg. 175 I 7.1.b I Page 4 of 6 C ITY O F IDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) PROFESSIONAL SERVICES $ 7,160 $ 89,146 $ 10,329 $ (3,169) 144% INTERFUND SUBSIDIES 200,000 3,000 200,000 - 100% CONST RUCT ION PROJECTS 2,139,721 213,234 58,462 2,081,259 3% $ 2,346,881 $ 305,380 $ 268,790 $ 2,078,091 11% WATER FUND (421) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES FUEL CONSUMED WATER PURCHASED FOR RESALE SUPPLIES PURCHASED FOR INVENTORY/RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXES INTERFUND SUBSIDIES MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST OTHER INTEREST & DEBT SERVICE COSTS STORMFUND (422) SALARIES AND WAGES OVERTIME BENEFITS UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITES REPAIR& MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXES AND OP ERAT ING ASSESSMENT INTERFUND SUBSIDIES MACHINERY/EQUIPMENT CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST OTHER INTEREST & DEBT SERVICE COSTS $ 828,440 $ 736,913 $ 722,839 $ 105,601 87% 24,000 20,833 23,391 609 97% 392,984 345,434 355,722 37,262 91% 4,000 4,727 2,747 1,253 69% 220,000 140,699 157,416 62,584 72% - - 70 (70) 0% 1,800,000 1,803,521 1,806,142 (6,142) 100% 170,000 206,445 101,894 68,106 60% 11,000 6,115 2,564 8,436 23% 866,647 1,508,027 754,720 111,927 87% 30,000 29,829 28,045 1,955 93% 200 45 - 200 0% 400,000 433,540 467,555 (67,555) 117% 144,907 144,501 142,155 2,752 98% 56,050 58,214 56,738 (688) 101% 35,000 28,582 30,229 4,771 86% 239,500 387,983 160,261 79,239 67% 84,785 94,553 99,800 (15,015) 118% 30,000 38,184 37,799 (7,799) 126% 1,209,700 1,228,927 1,144,644 65,056 95% 644,620 642,016 644,615 5 100% 15,000 - - 15,000 0% 5,673,935 1,831,365 4,383,221 1,290,714 77% 2,670 2,619 2,665 5 100% 344,650 335,504 344,641 10 100% 25,840 25,839 25,839 1 100% 236,100 246,323 236,085 15 100% - 375 375 (375) 0% $ 13,490,028 $ 10,301,113 $ 11,732,172 $ 1,757,856 87% $ 677,138 $ 595,532 $ 651,195 $ 25,943 96% 6,000 12,578 10,838 (4,838) 181% 356,297 312,763 352,797 3,500 99% 6,500 5,689 5,725 775 88% 46,000 39,233 39,997 6,003 87% 4,000 6,873 642 3,358 16% 719,276 1,220,902 763,234 (43,958) 106% 3,200 5,453 4,622 (1,422) 144% 4,300 - 1,682 2,618 39% 55,000 59,416 65,444 (10,444) 119% 250,767 260,398 246,101 4,666 98% 71,540 72,028 178,798 (107,258) 250% 10,500 9,789 10,138 362 97% 15,000 52,858 22,790 (7,790) 152% 88,500 89,379 117,701 (29,201) 133% 150,000 118,354 126,229 23,771 84% 406,100 364,927 374,172 31,928 92% 298,500 279,445 284,667 13,833 95% 315,000 18,630 320,546 (5,546) 102% 3,099,815 272,299 856,266 2,243,549 28% 97,320 95,635 97,315 5 100% 168,360 163,993 168,357 3 100% 32,070 32,063 32,063 8 100% 129,830 136,480 129,803 27 100% - 165 165 (165) 0% $ 7,011,013 $ 4,224,885 $ 4,861,287 $ 2,149,726 69% 9 Packet Pg. 176 I 7.1.b I Page 5 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining '%Spent SEWER FUND (423) SALARIES AND WAGES $ 1,793,854 $ 1,676,647 $ 1,683,893 $ 109,961 94% OVERTIME 95,000 99,065 89,942 5,058 95% BENEFITS 821,233 768,089 816,877 4,356 99% UNIFORMS 9,500 7,466 6,759 2,741 71% SUPPLIES 432,200 235,852 338,447 93,753 78% FUEL CONSUMED 80,000 74,580 48,452 31,548 61% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 2,989 3,853 147 96% SMALL EQUIPMENT 50,000 38,969 40,677 9,323 81% PROFESSIONAL SERVICES 1,389,747 2,461,285 1,181,083 208,664 85% COMMUNICATIONS 43,000 40,657 61,384 (18,384) 143% TRAVEL 5,000 54 4,012 988 80% EXCISE TAXES 200,000 220,201 213,472 (13,472) 107% RENTAL/LEASE 310,809 302,604 317,377 (6,568) 102% INSURANCE 109,270 116,720 119,178 (9,908) 109% UTILITIES 1,217,860 1,154,616 978,111 239,749 80% REPAIR & MAINTENANCE 695,000 469,632 590,141 104,859 85% MISCELLANEOUS 105,450 102,660 78,991 26,459 75% INTERGOVERNMENTAL SERVICES 168,000 138,256 134,783 33,217 80% INTERFUND TAXESAND OPERATING ASSESSMENT 763,000 694,870 713,256 49,744 93% INTERFUND SUBSIDIES 1,681,935 2,624,635 1,423,790 258,145 85% MACHINERY/EQUIPMENT 85,000 148,743 152,491 (67,491) 179% CONSTRUCTION PROJECTS 4,300,205 3,632,853 2,811,609 1,488,596 65% GENERAL OBLIGATION BONDS 148,140 145,273 148,126 14 100% REVENUE BONDS 77,010 75,503 77,003 7 100% INTERGOVERNMENTAL LOANS 171,890 171,230 171,872 18 100% INTEREST 81,750 82,276 76,403 5,347 93% OTHER INTEREST & DEBT SERVICE COSTS - 5,939 5,662 (5,662) 0% $ 14,838,853 $ 15,491,661 $ 12,287,644 $ 2,551,209 83% BOND RESERVEFUND (424) REVENUE BONDS $ 710,020 $ 680,000 $ 710,000 $ 20 100% INTEREST 1,281,500 1,308,684 1,281,484 16 100% $ 1,991,520 $ 1,988,684 $ 1,991,484 $ 36 100% 10 Packet Pg. 177 I 7.1.b I Page 6 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES $ 250,519 $ 235,126 $ 253,615 $ (3,096) 101% OVERTIME 2,000 48 - 2,000 0% BENEFITS 114,956 104,157 113,474 1,482 99% UNIFORMS 1,000 716 965 35 97% SUPPLIES 110,000 79,962 78,546 31,454 71% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 268,000 222,002 198,317 69,683 74% SMALL EQUIPMENT 58,000 69,068 6,184 51,816 11% PROFESSIONAL SERVICES 44,000 54,752 3,184 40,816 7% COMMUNICATIONS 3,000 2,314 2,289 711 76% TRAVEL 1,000 - 339 661 34% RENTAL/LEASE 9,780 14,995 9,378 402 96% INSURANCE 29,010 26,351 29,464 (454) 102% UTILITIES 14,000 12,886 13,058 942 93% REPAIRS & MAINTENANCE 60,000 58,471 36,746 23,254 61% MISCELLANEOUS 12,000 8,440 7,684 4,316 64% INTERGOVERNMENTAL SERVICES 2,500 1,765 1,627 873 65% INTERFUND SUBSIDIES - 10,450 - - 0% MACHINERY/EQUIPMENT 689,317 958,136 376,707 312,610 55% $ 1,670,082 $ 1,859,640 $ 1,131,577 $ 538,505 68% TEC HNO LO GY RENTAL FUND (512) SALARIES AND WAGES $ 283,742 $ 276,098 $ 279,463 $ 4,279 98% OVERTIME 2,000 30 1,632 368 82% BENEFITS 98,101 93,053 93,348 4,753 95% SUPPLIES 5,000 12,737 4,832 168 97% SMALL EQUIPMENT 23,000 57,582 91,572 (68,572) 398% PROFESSIONAL SERVICES 203,300 27,163 164,846 38,454 81% COMMUNICATIONS 58,770 42,827 41,737 17,033 71% TRAVEL 1,500 (17) 412 1,088 27% RENTAL/LEASE 6,810 7,868 6,829 (19) 100% REPAIRS & MAINTENANCE 315,190 179,622 206,919 108,271 66% MISCELLANEOUS 5,000 17,643 9,757 (4,757) 195% MACHINERY/EQUIPMENT 333,000 - 289,960 43,040 87% $ 1,335,413 $ 714,607 $ 1,191,307 $ 144,107 89% FIRI MEN'S PENSION FUND (617) BENEFITS $ 23,000 $ 18,357 $ 21,453 $ 1,547 93% PENSION AND DISABILITY PAYMENTS 51,018 48,062 53,203 (2,185) 104% PROFESSIONAL SERVICES 1,200 1,222 538 662 45% $ 75,218 $ 67,641 $ 75,195 $ 23 100% TOTAL EXPENDITURE ALL FUNDS $ 100,751,370 $ 86,067,322 $85,361,353 $15,390,017 85% 11 Packet Pg. 178 7.1.b Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICESIECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE %Spent $ 580,919 $ 268,921 $ 431,443 $ 149,476 74% 297,088 273,638 290,735 6,353 98% 477,314 394,259 435,802 41,512 91% 1,105,852 987,572 995,468 110,384 90% 697,748 632,191 668,132 29,616 96% 1,237,786 1,046,698 1,058,030 179,756 85% 847,480 802,103 825,880 21,600 97% 14,267,661 12,721,004 12,987,585 1,280,076 91% 11,419,437 10,488,864 11,143,656 275,781 98% 597,661 549,794 585,222 12,439 98% 3,357,716 2,823,518 2,834,317 523,399 84% 4,411,972 3,884,744 3,914,341 497,631 89% 3,114,829 2,662,199 2,812,530 302,299 90% 2,305,363 1,659,351 1,822,864 482,499 79% $ 44,718,826 $ 39,194,856 $ 40,806,007 $ 3,912,819 91% C ITY O F EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2018 Amended Budget 12/31/2017 Expenditures 12/31/2018 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 13,490,028 $ 10,301,113 $ 11,732,172 $ 1,757,856 87% STORM UTILITY FUND 7,011,013 4,224,885 4,861,287 2,149,726 69% SEWER/WWTP UTILITY FUND 14,838,853 15,491,661 12,287,644 2,551,209 83% BOND RESERVE FUND 1,991,520 1,988,684 1,991,484 36 100% $ 37,331,414 $ 32,006,342 $ 30,872,587 $ 6,458,827 83% w- A 12 Packet Pg. 179 I 7.1.b I Page 1 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2018 Amended Budget 12/31/2017 Expenditures 12/31/2018 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 169,808 $ 149,178 $ 165,870 $ 3,938 98% OVERTIME 1,000 - - 1,000 0% BENEFITS 119,687 93,903 93,954 25,733 78% SUPPLIES 2,000 1,079 1,216 784 61% SMALL EQUIPMENT - 285 15,773 (15,773) 0% PROFESSIONAL SERVICES 237,160 2,172 115,598 121,562 49% COMMUNICATIONS 3,000 3,601 3,972 (972) 132% TRAVEL 6,700 1,323 2,347 4,353 35% RENTAL/LEASE 16,064 8,845 16,385 (321) 102% REPAIRSIMAINTENANCE 500 - - 500 0% MISCELLANEOUS 25,000 8,535 16,329 8,671 65% $ 580,919 $ 268,921 $ 431,443 $ 149,476 74% OFFICEOFMAYOR SALARIES $ 208,326 $ 202,299 $ 208,986 $ (660) 100% BENEFITS 53,611 49,668 50,033 3,578 93% SUPPLIES 1,500 1,041 829 671 55% PROFESSIONAL SERVICES 2,000 1,582 1,943 57 97% COMMUNICATION 1,400 1,346 1,654 (254) 118% TRAVEL 4,000 2,121 1,973 2,027 49% RENTAL/LEASE 21,801 11,041 20,873 928 96% MISCELLANEOUS 4,450 4,539 4,444 6 100% $ 297,088 $ 273,638 $ 290,735 $ 6,353 98% HUMAN RESOURCES SALARIES $ 249,577 $ 216,082 $ 230,564 $ 19,013 92% OVERTIME - 369 - - 0% BENEFITS 84,882 77,909 87,411 (2,529) 103% SUPPLIES 12,300 2,600 5,696 6,604 46% SMALL EQUIPMENT 300 1,818 - 300 0% PROFESSIONAL SERVICES 68,000 61,233 65,628 2,372 97% COMMUNICATIONS 700 1,223 1,228 (528) 175% TRAVEL 1,000 1,099 2,053 (1,053) 205% RENTAL/LEASE 25,525 22,280 27,516 (1,991) 108% REPAIR/MAINTENANCE 7,850 7,056 7,326 524 93% MISCELLANEOUS AL, 27,180 2,590 8,381 18,799 31% $ 477,314 $ 394,259 $ 435,802 $ 41,512 91% MUNIC IPAL C O URT SALARIES $ 587,898 $ 577,923 $ 555,450 $ 32,448 94% OVERTIME 800 455 118 682 15% BENEFITS 245,141 228,482 214,600 30,541 88% SUPPLIES 9,600 22,136 7,414 2,186 77% SMALL EQUIPMENT 1,000 4,098 283 717 28% PROFESSIONAL SERVICES 91,925 87,836 100,170 (8,245) 109% COMMUNICATIONS 2,700 2,791 2,612 88 97% TRAVEL 6,500 1,861 3,979 2,521 61% RENTAL/LEASE 71,204 39,812 72,283 (1,079) 102% REPAIR/MAINTENANCE 4,263 4,448 550 3,713 13% MISCELLANEOUS 14,000 17,730 38,010 (24,010) 271% MACHINERY/EQUIPMENT 70,821 - - 70,821 0% $ 1,105,852 $ 987,572 $ 995,468 $ 110,384 90% 13 Packet Pg. 180 1 I 7.1.b I Page 2 of 4 C ITY OF EDMO NDS EXPENDTIURES - GENERAL FUND - BY DEPARTMENT IN DEr'AIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY C LERK SALARIES AND WAGES $ 345,266 $ 327,277 $ 354,800 $ (9,534) 103% OVERTIME - 180 578 (578) 0% BENEFITS 163,547 148,985 151,747 11,800 93% SUPPLIES 10,240 4,674 5,424 4,816 53% PROFESSIONAL SERVICES 28,310 29,695 23,799 4,511 84% COMMUNICATIONS 50,000 30,158 26,391 23,609 53% TRAVEL 1,000 368 522 478 52% RENTAL/LEASE 64,305 51,414 61,207 3,098 95% REPAIRS&MAINTENANCE 31,080 31,111 35,292 (4,212) 114% MISCELLANEOUS 4,000 8,329 8,372 (4,372) 209% $ 697,748 $ 632,191 $ 668,132 $ 29,616 96% FINANCE SALARIES $ 821,066 $ 686,431 $ 716,328 $ 104,738 87% OVERTIME 4,500 - 146 4,354 3% BENEFITS 284,724 237,293 229,485 55,239 81% SUPPLIES 7,350 5,968 5,367 1,983 1w 73% SMALL EQUIPMENT 5,400 1,612 3,981 1,419 74% PROFESSIONAL SERVICES 9,300 34,266 1,462 7,838 16% COMMUNICATIONS 2,000 1,859 1,374 626 69% TRAVEL 3,100 2,654 4,408 (1,308) 142% RENTAL/LEASE 48,146 31,512 48,932 (786) 102% REPAIR/MAINTENANCE 38,500 40,372 41,121 (2,621) 107% MISCELLANEOUS 13,700 4,732 5,425 8,275 40% $ 1,237,786 $ 1,046,698 $ 1,058,030 $ 179,756 85% CITY ATPO RNEY PROFESSIONAL SERVICES $ 847,480 $ 802,103 $ 825,880 $ 21,600 97% $ 847,480 $ 802,103 $ 825,880 $ 21,600 97% NON -DEPARTMENTAL BENEFITS -UNEMPLOYMENT $ - $ 2,975 $ 25,510 $ (25,510) 0% SUPPLIES 5,000 5,127 6,709 (1,709) 134% PROFESSIONAL SERVICES 724,544 610,247 497,072 227,472 69% EXCISE TAXES 6,500 4,820 5,718 782 88% RENTAL/LEASE 10,307 10,480 11,486 (1,179) 111% INSURANCE 624,530 616,495 437,253 187,277 70% MISCELLANEOUS 164,070 67,311 67,652 96,418 41% INTERGOVT SERVICES Akk 9,776,340 9,872,485 9,491,522 284,818 97% ECA LOAN PAYMENT 695,000 70,000 441,873 253,127 64% INTERFUND SUBSIDIES 1,863,370 1,262,703 1,800,213 63,158 97% LAND 200,000 - 4,884 195,116 2% GENERAL OBLIGATION BOND 176,340 170,160 176,324 16 100% INTEREST ON LONG-TERM DEBT 21,160 27,979 21,152 9 100% FISCAL AGENT FEES 500 222 218 282 44% $ 14,267,661 $ 12,721,004 $ 12,987,585 $ 1,280,076 91% 14 Packet Pg. 181 I 7.1.b I Page 3 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E SERVIC FS SALARIES $ 6,560,766 $ 6,061,429 $ 6,276,212 $ 284,554 96% OVERTIME 574,194 525,621 661,498 (87,304) 115% HOLIDAY BUYBACK 243,389 201,476 200,268 43,121 82% BENEFITS 2,545,200 2,395,050 2,484,766 60,434 98% UNIFORMS 78,650 65,229 70,164 8,486 89% SUPPLIES 94,169 76,690 94,245 (76) 100% SMALL EQUIPMENT 32,346 29,846 50,283 (17,937) 155% PROFESSIONAL SERVICES 123,420 91,026 116,842 6,578 95% COMMUNICATIONS 32,000 37,861 40,476 (8,476) 126% TRAVEL 19,310 22,867 26,002 (6,692) 135% RENTAL/LEASE 984,878 839,264 980,557 4,321 100% REPAIR/MAINTENANCE 15,120 7,277 9,725 5,395 64% MISCELLANEOUS 47,545 33,886 62,566 (15,021) 132% INTERGOVTL SERVICES 10,550 10,771 10,770 (220) 102% MACHINERY/EQUIPMENT 57,900 90,573 59,284 (1,384) 102% $ 11,419,437 $ 10,488,864 $ 11,143,656 $ 275,781 98% COMMUNITY SERVICES/ECON DEV. SALARIES $ 238,449 $ 231,254 $ 235,708 $ 2,741 99% BENEFITS 76,571 71,152 72,795 3,776 95% SUPPLIES 7,000 6,485 6,812 188 97% SMALL EQUIPMENT 800 792 629 171 79% PROFESSIONAL SERVICES 247,600 221,952 248,696 (1,096) 100% COMMUNICATIONS 1,490 1,196 1,359 131 91 % TRAVEL 2,000 2,347 1,958 42 98% RENTAL/LEASE 13,751 9,819 12,525 1,226 91% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 4,797 4,740 4,760 50% $ 597,661 S 549,794 $ 585,222 $ 12,439 98% DEVELOPMENT SERVICES/PLANNING SALARIES $ 1,623,298 $ 1,486,357 $ 1,491,395 $ 131,903 92% OVERTIME 1,300 16,820 21,911 (20,611) 1685% BENEFITS 625,023 544,072 562,782 62,241 90% UNIFORMS 500 - 742 (242) 148% SUPPLIES 16,100 13,482 12,165 3,935 76% SMALL EQUIPMENT 6,100 6,473 8,385 (2,285) 137% PROFESSIONAL SERVICES 829,526 535,639 500,911 328,615 60% COMMUNICATIONS 9,000 8,285 8,736 264 97% TRAVEL 4,750 7,190 5,024 (274) 106% RENTAL/LEASE 156,959 148,629 156,410 549 100% REPAIRS&MAINTENANCE 31,100 2,489 33,773 (2,673) 109% MISCELLANEOUS 54,060 54,081 32,084 21,976 59% $ 3,357,716 $ 2,823,518 $ 2,834,317 $ 523,399 84% ENGINEERING SALARIES $ 1,657,559 $ 1,437,644 $ 1,490,998 $ 166,561 90% OVERTIME 8,800 760 5,454 3,346 62% BENEFITS 710,496 595,489 609,622 100,874 86% UNIFORMS 360 - - 360 0% SMALL EQUIPMENT 2,200 3,383 3,645 (1,445) 166% PROFESSIONAL SERVICES 28,240 40,186 14,613 13,627 52% COMMUNICATIONS 16,625 13,044 15,120 1,505 91 % TRAVEL 600 45 624 (24) 104% RENTAL/LEASE 120,624 90,033 118,905 1,719 99% REPAIR/MAINTENANCE 2,600 587 - 2,600 0% MISCELLANEOUS 52,677 17,733 49,101 3,576 93% $ 2,600,781 $ 2,198,904 $ 2,308,081 $ 292,700 89% 15 Packet Pg. 182 I 7.1.b I Page 4 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2018 Amended 12/31/2017 12/31/2018 Amount Title Budget Expenditures Expenditures Remaining % Spent PARKS & REC REATIO N SALARIES $ 2,048,165 $ 1,868,199 $ 1,883,756 $ 164,409 92% OVERTIME 10,000 23,659 13,978 (3,978) 140% BENEFITS 847,782 744,418 742,777 105,005 88% UNIFORMS 6,275 4,834 3,680 2,595 59% SUPPLIES 125,390 122,075 135,183 (9,793) 108% SMALL EQUIPMENT 7,750 15,464 12,308 (4,558) 159% PROFESSIONAL SERVICES 595,160 434,952 415,879 179,281 70% COMMUNICATIONS 30,320 27,737 29,964 356 99% TRAVEL 4,870 5,819 2,417 2,453 50% RENTAL/LEASE 264,378 285,772 266,515 (2,137) 101% PUBLIC UTILITY 175,000 215,664 225,168 (50,168) 129% REPAIR/MAINTENANCE 29,700 37,074 17,854 11,846 60% MISCELLANEOUS 92,610 71,202 64,476 28,134 70% INTERGOVTL SERVICES 114,572 27,876 79,510 35,062 69% BUILDINGS 60,000 - - 60,000 0% MACHINERY/EQUIPMENT - - 20,875 (20,875) 0% $ 4,411,972 $ 3,884,744 $ 3,914,341 $ 497,631 89% PUBLIC WORKS SALARIES $ 279,248 $ 273,428 $ 276,077 $ 3,171 99% OVERTIME 200 - - 200 0% BENEFITS 92,055 87,663 97,893 (5,838) 106% SUPPLIES 8,600 4,432 4,530 4,070 53% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 200 100 231 (31) 116% COMMUNICATIONS 1,350 702 689 661 51% TRAVEL 500 656 803 (303) 161% RENTAL/LEASE 122,195 92,761 121,028 1,167 99% PUBLIC UTILITY 2,800 2,535 2,668 132 95% REPAIR/MAINTENANCE 1,000 109 - 1,000 0% MISCELLANEOUS 4,900 908 530 4,371 11% S 514,048 $ 463,295 S 504,449 $ 9,599 98% FACILITIES MAINTENANCE SALARIES 729,620 715,836 720,825 8,795 99% OVERTIME 10,500 8,878 6,875 3,625 65% BENEFITS 325,233 309,610 326,067 (834) 100% UNIFORMS 3,000 4,644 5,302 (2,302) 177% SUPPLIES 87,000 105,453 113,751 (26,751) 131% SMALL EQUIPMENT 3,000 11,478 7,435 (4,435) 248% PROFESSIONAL SERVICES 166,200 14,603 49,768 116,432 30% COMMUNICATIONS 16,000 17,953 17,826 (1,826) 111% TRAVEL 1,000 162 - 1,000 0% RENTAL/LEASE 68,310 60,133 65,583 2,727 96% PUBLIC UTILITY 280,000 294,894 295,608 (15,608) 106% REPAIR/MAINTENANCE 564,500 111,238 213,475 351,025 38% MISCELLANEOUS 5,000 4,470 349 4,651 7% BUILDINGS 23,000 - - 23,000 0% MACHINERY/EQUIPMENT 23,000 - 23,000 0% $ 2,305,363 $ 1,659,351 $ 1,822,864 $ 482,499 79% TOTAL GENERAL FUND EXPENDITURES $ 44,718,826 $ 39,194,856 $ 40,806,007 $ 3,912,819 91 % 16 Packet Pg. 183 I 7.1.b I City of Edmonds, WA Monthly Revenue Summary -General Fund 2018 General Fund Cumulative Budget Forecast Monthly Budget Forecast YrD Actuals Variance % January $ 1,989,457 $ 1,989,457 $ 2,195,035 10.33% February 4,784,202 2,794,745 4,464,993 -6.67% March 7,146,520 2,362,318 7,004,229 -1.99% April 10,858,961 3,712,441 9,270,240 -14.63% May 18,375,241 7,516,280 18,167,955 -1.13% June 20,448,130 2,072,889 21,117,777 3.27% July 22,491,156 2,043,026 23,448,404 4.26% August 24,825,849 2,334,693 26,213,586 5.59% September 26,868,814 2,042,965 28,584,102 6.38% October 29,672,421 2,803,606 30,903,967 4.15% November 37,330,965 7,658,545 39,281,270 5.22% December 39,518,239 2,187,274 41,513,893 5.05% City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2018 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 219,352 $ 219,352 $ 251,030 14.44% February 381,613 162,261 407,050 6.67% March 588,896 207,283 1,009,202 71.37% April 780,860 191,964 1,240,201 58.83 % May 1,005,087 224,227 1,528,062 52.03% June 1,248,349 243,262 1,830,143 46.61% July 1,653,074 404,724 2,138,601 29.37% August 1,929,331 276,257 2,514,349 30.32% September 2,197,100 267,769 2,905,697 32.25% October 2,416,963 219,864 3,113,763 28.83% November 2,630,341 213,377 3,372,276 28.21% December 2,800,000 169,659 3,583,153 27.97% *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 184 1 SALES TAX SUMMARY I 7.1.b I Sales Tax Analysis By Category Current Period: December 2018 Year -to -Date Total $8,406,296 Construction Trade, $1,804,883 Accommodation, $47,962 Clothing and Accessories, $244,814 Communications, $241,468 Wholesale Trade, $309,738 Misc Retail, $1,168,815 10,000, 000 8,000,000 6,000,000 4,000,000 2,000,000 0 2013 287 Automotive Repair, Health & Personal Care, $191,884 Amusement & $235,902 I Recreation, $87,647 Business Services, $690,265 Gasoline, $35,957 Retail Food Stores, i $297,098 Retail Automotive, $1,770,393 Others, $155,487 Eating & Drinking, $1,021,386 Manufacturing, $102,598 Annual Sales Tax Revenue $8,406,296 $7,395,114 $6,741,838 $6,905,122 2016 2017 YTD 2018 18 Packet Pg. 185 I 7.1.b I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2018 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 552,482 $ 552,482 $ 585,948 6.06% February 1,249,207 696,725 1,321,958 5.82% March 1,777,304 528,097 1,886,310 6.13% April 2,272,493 495,189 2,452,585 7.92% May 2,906,618 634,125 3,194,085 9.89% June 3,468,607 561,989 3,866,411 11.47% July 4,058,559 589,952 4,614,605 13.70% August 4,707,320 648,761 5,410,151 14.93% September 5,334,689 627,369 6,141,885 15.13% October 5,989,537 654,848 6,882,682 14.91% November 6,670,224 680,687 7,687,589 15.25% December 7,275,000 604,776 8,406,296 15.55% Gas Utility Tax Sales and Use Tax 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft- Current Year Budget Prior Year City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 88,482 $ 88,482 $ 97,973 10.73% February 187,698 99,217 187,404 -0.16% March 267,256 79,558 268,029 0.29% April 335,144 67,888 323,194 -3.57% May 387,986 52,843 383,162 -1.24% June 424,966 36,979 415,620 -2.20% July 453,766 28,800 442,776 -2.42% August 477,013 23,247 466,145 -2.28% September 498,430 21,418 487,993 -2.09% October 523,180 24,749 512,053 -2.13% November 561,415 38,235 551,257 -1.81% December 620,200 58,785 604,722 -2.50% Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CurrentYear Budget Prior Yeaz *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 186 I 7.1.b I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2018 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 101,864 $ 202,129 294,029 390,095 478,713 568,042 652,808 740,812 832,244 920,171 1,003,763 1,093,200 Electric Utility Tax 101,864 $ 100,265 91,900 96,066 88,617 89,329 84,766 88,004 91,432 87,927 83,592 89,437 94,392 -7.34% 183,702 -9.12% 265,638 -9.66% 350,982-10.03% 430,977 -9.97% 512,099 -9.85% 592,511 -9.24% 670,052 -9.55% 748,849-10.02% 824,223-10.43% 899,818-10.36% 972,813-11.01% Telephone Utility Tax 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2018 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 171,906 $ 353,028 518,242 683,645 824,846 940,385 1,050,933 1,15 7,071 1,262,180 1,372,403 1,490,337 1,611,600 171,906 $ 169,967 181,122 380,238 165,214 535,565 165,403 714,751 141,201 864,247 115,539 989,943 110,549 1,098,482 106,138 1,213,435 105,109 1,328,348 110,223 1,432,027 117,934 1,556,740 121,263 1,687,183 -1.13 % 7.71 % 3.34% 4.55 % 4.78 % 5.27 % 4.52 % 4.87 % 5.24% 4.34 % 4.46 % 4.69 % Electric Utility Tax 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0- Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 187 I 7.1.b I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2018 Meter Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 671,144 $ 671,144 $ 686,803 2.33% February 1,136,017 464,873 1,148,411 1.09% March 1,808,515 672,498 1,786,469 -1.22% April 2,250,797 442,282 2,228,766 -0.98% May 2,907,543 656,746 2,899,778 -0.27% June 3,420,955 513,413 3,395,518 -0.74% July 4,227,120 806,165 4,220,193 -0.16% August 4,933,718 706,598 4,933,652 0.00% September 5,902,426 968,708 5,914,461 0.20% October 6,565,192 662,766 6,615,148 0.76% November 7,332,394 767,202 7,385,770 0.73% December 7,804,500 472,106 7,866,957 0.80% City of'Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2018 Storm Water Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 293,128 $ 293,128 $ 287,956 -1.13% February 924,642 631,514 913,794 7.71% March 1,217,367 292,725 1,201,441 3.34% April 1,476,942 259,575 1,457,402 4.55% May 1,769,842 292,900 1,745,509 4.78% June 2,030,237 260,395 2,001,084 5.27% July 2,324,515 294,278 2,286,682 -1.63% August 2,956,345 631,830 2,911,729 -1.51% September 3,248,569 292,224 3,199,712 -1.50% October 3,508,364 259,794 3,454,610 -1.53% November 3,801,321 292,958 3,743,106 -1.53% December 4,061,395 260,074 3,998,887 -1.54% Storm Water Sales 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --6-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. ZZ Packet Pg. 188 I 7.1.b I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2018 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 691,863 $ 691,863 $ 707,735 2.29% February 1,253,067 561,204 1,269,207 1.29% March 1,943,785 690,719 1,962,615 0.97% April 2,507,611 563,825 2,530,122 0.90% May 3,199,180 691,569 3,257,122 1.81% June 3,770,233 571,053 3,824,244 1.43% July 4,484,245 714,012 4,538,764 1.22% August 5,054,160 569,916 5,108,881 1.08% September 5,782,066 727,906 5,847,372 1.13% October 6,358,537 576,471 6,427,306 1.08% November 7,064,218 705,680 7,137,305 1.03% December 7,629,500 565,282 7,713,349 1.10% Unmeter Sewer Sales 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 189 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -General Fund 2018 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 5,483,404 $ 5,483,404 $ 4,000,420 -27.04% February 8,036,729 2,553,325 7,074,254 -11.98% March 11,856,093 3,819,363 9,997,735 -15.67% April 15,849,509 3,993,416 13,366,102 -15.67% May 18,242,338 2,392,829 16,471,112 -9.71% June 22,173,009 3,930,671 20,515,429 -7.48% July 25,913,887 3,740,878 23,760,976 -8.31% August 29,965,512 4,051,624 26,305,714 -12.21% September 33,456,662 3,491,151 30,144,324 -9.90% October 36,344,762 2,888,100 33,456,258 -7.95% November 40,515,428 4,170,666 36,775,353 -9.23% December 44,718,826 4,203,398 40,806,007 -8.75% City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2018 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,937,966 $ 2,937,966 $ 1,916,589 -34.76% February 3,200,794 262,827 2,811,392 -12.17% March 4,639,496 1,438,703 3,588,829 -22.65% April 6,112,868 1,473,372 4,704,813 -23.03% May 6,257,168 144,300 5,479,175 -12.43% June 7,760,032 1,502,864 7,214,671 -7.03% July 8,914,150 1,154,117 8,153,117 -8.54% August 10,244,546 1,330,396 8,273,085 -19.24% September 11,228,088 983,542 9,756,639 -13.11% October 11,666,508 438,420 10,626,583 -8.91% November 13,009,305 1,342,798 11,532,310 -11.35% December 14,267,661 1,258,356 12,987,585 -8.97% Non -Departmental 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —0-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 190 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -City Council 2018 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 39,156 $ 39,156 $ 20,137 -48.57% February 81,707 42,551 43,001 -47.37% March 131,158 49,452 67,048 -48.88% April 177,465 46,306 93,044 -47.57% May 223,060 45,595 148,289 -33.52% June 282,118 59,058 211,018 -25.20% July 332,530 50,412 235,182 -29.27% August 383,904 51,375 309,376 -19.41% September 442,045 58,140 332,628 -24.75% October 480,175 38,130 346,118 -27.92% November 530,273 50,099 392,196 -26.04% December 580,919 50,646 431,443 -25.73% City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2018 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 24,264 $ 24,264 $ 23,355 -3.75% February 49,615 25,351 47,920 -3.42% March 74,439 24,823 71,633 -3.77% April 98,806 24,367 97,145 -1.68% May 123,154 24,348 120,989 -1.76% June 147,440 24,286 144,437 -2.04% July 172,527 25,087 168,565 -2.30% August 197,868 25,341 192,272 -2.83% September 222,303 24,435 218,015 -1.93% October 247,077 24,774 241,596 -2.22% November 271,327 24,250 265,133 -2.28% December 297,088 25,761 290,735 -2.14% Office of Mayor 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 191 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2018 Human Resources Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 36,684 $ 36,684 $ 36,984 0.82% February 77,607 40,923 73,258 -5.60% March 118,303 40,696 107,255 -9.34% April 153,693 35,390 140,435 -8.63% May 191,411 37,718 175,117 -8.51% June 229,956 38,546 205,285 -10.73% July 270,034 40,078 242,785 -10.09% August 308,510 38,475 279,002 -9.56% September 345,878 37,368 314,056 -9.20% October 385,381 39,503 346,629 -10.06% November 421,760 36,379 389,489 -7.65% December 477,314 55,554 435,802 -8.70% City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2018 Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ February March April May June July August September October November December 82,608 $ 175,964 269,619 356,946 446,138 534,494 623,552 718,039 811,352 908,794 1,003,801 1,105,852 82,608 $ 93,357 93,655 87,327 89,192 88,356 89,059 94,486 93,313 97,442 95,007 102,051 80,036 -3.11% 159,028 -9.62% 241,304-10.50% 326,606 -8.50% 413,053 -7.42% 492,913 -7.78% 570,967 -8.43% 663,923 -7.54% 737,873 -9.06% 821,270 -9.63% 894,651-10.87% 995,468 -9.98% Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0---CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 192 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2018 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 35,941 $ 35,941 $ 43,517 21.08% February 79,533 43,592 85,170 7.09% March 124,306 44,773 137,596 10.69% April 185,294 60,989 179,612 -3.07% May 224,624 39,330 227,250 1.17% June 267,815 43,192 269,991 0.81% July 314,459 46,644 315,110 0.21% August 365,689 51,229 372,264 1.80% September 415,579 49,890 410,560 -1.21% October 467,909 52,330 463,583 -0.92% November 525,228 57,319 512,576 -2.41% December 597,661 72,433 585,222 -2.08% City of Edmonds, WA Monthly Expenditure Report -City Clerk 2018 City Clerk Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 61,917 $ 61,917 $ 61,232 -1.11% February 118,102 56,185 116,550 -1.31% March 174,765 56,663 172,403 -1.35% April 233,347 58,582 222,183 -4.78% May 287,099 53,752 277,663 -3.29% June 339,462 52,363 329,209 -3.02% July 395,577 56,115 380,418 -3.83% August 454,007 58,430 464,996 2.42% September 510,652 56,645 503,247 -1.45% October 579,368 68,715 551,894 -4.74% November 638,746 59,378 607,881 -4.83% December 697,748 59,002 668,132 -4.24% City Clerk 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY Current Year JUN JUL AUG SEP OCT NOV DEC Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 193 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2018 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 143,632 $ 143,632 $ 144,135 0.35% February 300,838 157,206 204,078 -32.16% March 388,705 87,867 293,273 -24.55% April 473,229 84,524 351,042 -25.82% May 541,119 67,890 487,412 -9.93% June 613,434 72,315 615,817 0.39% July 720,259 106,826 663,312 -7.91% August 840,735 120,476 725,215 -13.74% September 955,896 115,161 814,841 -14.76% October 1,040,611 84,714 888,190 -14.65% November 1,136,112 95,501 925,630 -18.53% December 1,335,413 199,301 1,191,307 -10.79% Finance Technology Rental Fund 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 - - 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year Prior Year amounts are from the Information Services Budget City of Edmonds, WA Monthly Expenditure Report -Finance 2018 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 124,798 $ 124,798 $ 125,728 0.75% February 223,504 98,706 210,861 -5.66% March 319,397 95,892 296,541 -7.16% April 425,251 105,855 383,670 -9.78% May 523,182 97,931 467,718 -10.60% June 620,315 97,133 552,805 -10.88% July 716,459 96,144 637,823 -10.98% August 814,575 98,117 722,494 -11.30% September 925,150 110,574 808,422 -12.62% October 1,031,905 106,755 894,693 -13.30% November 1,131,680 99,774 976,852 -13.68% December 1,237,786 106,106 1,058,030 -14.52% Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 194 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2018 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 70,623 $ 70,623 $ 46,119 -34.70% February 141,247 70,623 136,648 -3.26% March 211,870 70,623 182,768 -13.74% April 282,493 70,623 252,179 -10.73% May 353,117 70,623 342,708 -2.95% June 423,740 70,623 411,032 -3.00% July 494,363 70,623 483,871 -2.12% August 564,986 70,623 552,195 -2.26% September 635,610 70,623 598,314 -5.87% October 706,233 70,623 689,232 -2.41% November 776,856 70,623 735,351 -5.34% December 847,480 70,623 825,880 -2.55% Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CurrentYear Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Police 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 898,915 $ 898,915 $ 871,900 -3.01% February 1,804,006 905,092 1,788,816 -0.84% March 2,702,544 898,538 2,677,649 -0.92% April 3,604,743 902,199 3,581,604 -0.64% May 4,500,589 895,847 4,507,241 0.15% June 5,429,498 928,909 5,475,264 0.84% July 6,353,542 924,044 6,356,315 0.04% August 7,262,887 909,345 7,232,795 -0.41% September 8,184,263 921,376 8,146,348 -0.46% October 9,205,655 1,021,392 9,112,432 -1.01% November 10,455,462 1,249,807 10,203,697 -2.41% December 11,419,437 963,975 11,143,656 -2.42% Police 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 195 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -Development Services 2018 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 245,372 $ 245,372 $ 175,855 -28.33% February 509,144 263,772 378,818 -2S.60% March 792,048 282,904 591,734 -25.29% April 1,048,289 256,241 817,737 -21.99% May 1,329,279 280,990 1,046,070 -21.31% June 1,594,468 265,189 1,273,975 -20.10% July 1,867,530 273,062 1,515,745 -18.84% August 2,165,422 297,892 1,740,882 -19.61% September 2,438,013 272,591 2,027,906 -16.82% October 2,734,269 296,256 2,253,434 -17.59% November 3,041,759 307,489 2,489,026 -18.17% December 3,357,716 315,957 2,834,317 -15.59% Parks & Recreation Development Services 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 293,333 $ 293,333 $ 258,749 -11.79% February 599,800 306,468 530,383 -11.57% March 926,080 326,279 815,736 -11.92% April 1,249,317 323,237 1,159,777 -7.17% May 1,601,878 352,560 1,462,933 -8.67% June 1,953,226 351,348 1,773,743 -9.19% July 2,434,795 481,570 2,146,804 -11.83% August 2,983,135 548,340 2,536,505 -14.97% September 3,365,079 381,944 2,938,075 -12.69% October 3,703,882 338,803 3,318,630 -10.40% November 4,009,836 305,954 3,604,467 -10.11% December 4,411,972 402,136 3,914,341 -11.28% Parks & Recreation 4,500,000 4,000,000 11-0100 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 196 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -Public Works 2018 Public Works Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 42,035 $ 42,035 $ 42,488 1.08% February 85,654 43,620 84,736 -1.07% March 128,689 43,035 126,826 -1.45% April 171,578 42,889 168,659 -1.70% May 214,645 43,067 210,364 -1.99% June 257,701 43,056 251,929 -2.24% July 301,222 43,521 294,549 -2.22% August 343,666 42,444 336,142 -2.19% September 384,825 41,159 378,429 -1.66% October 426,961 42,136 419,971 -1.64% November 469,006 42,045 461,154 -1.67% December 514,048 45,042 504,449 -1.87% Facilities Maintenance Public Works 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2018 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 180,780 $ 180,780 $ 133,250 -26.29% February 364,900 184,119 273,490 -25.05% March 559,670 194,771 416,025 -25.67% April 745,373 185,702 558,614 -25.06% May 934,661 189,288 704,933 -24.58% June 1,100,591 165,930 829,817 -24.60% July 1,317,369 216,779 979,062 -25.68% August 1,492,677 175,308 1,136,010 -23.89% September 1,693,451 200,774 1,276,602 -24.62% October 1,878,654 185,203 1,468,277 -21.84% November 2,084,326 205,672 1,610,014 -22.76% December 2,305,363 221,037 1,822,864 -20.93% Facilities Maintenance 2,400,000 2,100,000 1,800,000 1,500,000 1,200,000 900,000 600,000 300,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 197 I 7.1.b I City of Edmonds, WA Monthly Expenditure Report -Engineering 2018 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 200,507 $ 200,507 $ 164,481 -17.97% February 398,504 197,996 334,182 -16.14% March 613,516 215,012 504,388 -17.79% April 833,268 219,752 680,024 -18.39% May 1,042,728 209,460 887,608 -14.88% June 1,264,837 222,109 1,079,339 -14.67% July 1,477,294 212,457 1,280,665 -13.31% August 1,702,007 224,713 1,493,771 -12.23% September 1,918,545 216,538 1,697,211 -11.54% October 2,140,781 222,236 1,901,918 -11.16% November 2,357,334 216,553 2,100,556 -10.89% December 2,600,781 243,447 2,308,081 -11.25% *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 198 INVESTMENT PORTFOLIO SUMMARY I 7.1.b I City of Edmonds Investment Portfolio Detail As of December 31, 2018 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate First Financial CD 3,000,000 0.07 3,000,000 3,000,000 01/24/19 2.37% FFCB Bonds 2,000,000 0.07 2,000,000 1,998,670 01/25/19 1.23% FICO Bonds 1,009,725 0.32 1,035,000 1,027,810 04/25/19 1.42% SCIP CD 2,500,000 0.42 2,500,000 2,500,000 06/04/19 2.65% FNMA Bonds 999,750 0.45 1,000,000 994,914 06/13/19 1.40% FHLB Bonds 1,000,400 0.47 1,000,000 994,561 06/20/19 1.40% FNMA Bonds 988,720 0.74 1,000,000 991,595 09/27/19 1.50% FHLMC Bonds 995,970 0.75 1,000,000 989,423 10/02/19 1.25% FNMA Bonds 1,994,310 0.82 2,000,000 1,979,208 10/28/19 1.35% FNMA Bonds 997,300 1.25 1,000,000 985,712 03/30/20 1.38% FHLB Bonds 2,003,780 1.25 2,000,000 1,970,552 03/30/20 1.45% FNMA Bonds 2,000,000 1.25 2,000,000 1,977,858 03/30/20 1.65% FHLMC Bonds 2,003,868 1.33 2,000,000 1,967,604 04/28/20 1.35% FNMA Bonds 1,000,000 1.50 1,000,000 982,822 06/30/20 1.38% FNMA Bonds 1,000,000 1.50 1,000,000 982,822 06/30/20 1.38% FHLB Bonds 3,000,000 1.53 3,000,000 2,937,276 07/13/20 1.20% RFCS Bonds 1,999,698 1.54 2,120,000 2,035,077 07/15/20 1.60% FHLB Bonds 2,000,000 1.58 2,000,000 1,973,430 07/30/20 1.75% FNMA Bonds 1,000,000 1.66 1,000,000 979,134 08/28/20 1.40% FNMA Bonds 1,000,000 1.66 1,000,000 979,134 08/28/20 1.40% FHLMC Bonds 999,500 2.00 1,000,000 982,526 12/30/20 1.75% FNMA Bonds 2,005,474 2.05 2,000,000 1,957,228 01/19/21 1.50% FM Bonds 2,000,000 2.25 2,000,000 1,971,490 04/01/21 1.87% FHLB Bonds 2,000,000 2.48 2,000,000 1,978,852 06/22/21 2.18% FFCB Bonds 968,940 2.70 1,000,000 976,637 09/13/21 1.73% FHLMC Bonds 2,000,000 2.91 2,000,000 1,968,482 11/26/21 2.13% FHLMC Bonds 999,400 3.00 1,000,000 982,090 12/30/21 2.00% FHLMC Bonds 1,000,000 3.16 1,000,000 984,302 02/25/22 2.15% First Financial CD 2,803,516 4.88 2,803,516 2,803,516 11/15/23 2.10% TOTAL SECURITIES 47,270,352 1.6 47,458,516 46,852,725 Washington State Local Gov't Investment Pool 10,213,158 10,213,158 Demand 2.37% Snohomish County Local Gov't Investment Pool 2,483,459 2,483,459 Demand 2.04% TOTAL PORTFOLIO $ 60,155,133 $ 59,549,342 SCIP- CD, Issue=ification 5 % FNMA, FHL FHLB, 21% FIC(2]%, Cash and Investment Balances (i n $ Millions) _Checking, $2.6 , 4% State LGIP, $10.2, 16% County LGIP, Bonds, Ws, 1�x- $2.5 , 4% $39.2, 63% 1 32 Packet Pg. 199 1 7.1.b INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,000,000 $917,754 $800,000 $653,690 $600,000 $400,000 $423 816 6 $200,000 $163,214 $74,830 $- - 2015 2016 2017 YTD 2018 Z.570 2.5 % 2.3 % 2.0 % 1.8 % 1.5 % 1.3 % 1.0 % 0.8 % 0.5 % 0.3 % 0.0 % January $12, 000,000 $10, 000,000 $8,000,000 $6,000,000 $4,000,000 $ 2,000, 000 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) — - - 6 Month Treasury Rate (Benchmark) City Blended Rate March May July September November Maturity Distribution and Rate of Return 2.50% 2.00% 1.50% 1.00% 0.50% 0.00 0 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 54-60 M o 33 Packet Pg. 200 1 7.1. b GENERAL FUND OVERVIEW N O N C cC CHANGE IN FUND BALANCES GENERAL FUND FUND BALANCES & SUBFUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2017 9/30/2018 12/31 /2018 Q4 YTD M 001-General Fund $ 10,273,342 $ 8,713,120 $ 10,981,228 $ 707,886 $ 707,88( CY 009-Leoff-Medical Ins. Reserve 417,154 270,551 333,447 (83,707) (83,70- r 011-Risk Management Fund 902,700 919,656 926,477 23,777 23,77- 012-Contingency Reserve Fund 5,447,144 5,039,559 5,466,190 19,046 19,04( 014-Historic Preservation Gift Fund 7,356 10,013 12,588 5,232 5,23, 016-Building Maintenance 210,221 210,221 210,221 - - cOa 017 - Marsh Restoration & Preservation - 306,860 309,178 309,178 309,17t 018 -Edmonds Homelessness Response - 250,000 225,443 225,443 c 225,44, 019 - Edmonds Opioid Response - 250,000 250,000 250,000 250,00( Total General Fund & Subfunds $ 17,257,917 $ 15,969,981 $ 18,714,773 Is 1,456,856 $ 1,456,85( E v a� L *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. E **Fund 012 made interfund loans to fund 104 for $52,006 and to fund 112 for $442,866 in 2018; preliminary Fund 112 0 interfund loan balance at the end of December 2018 was $26,882. z r_ O a m General Fund & Subfunds 21 M c 18 u_ 15 L ■ General Fund 12 & Subfunds 3 ° $15.26 $13 97 = 9 $16.71 ■Civic Field 00 o N 6 L m 3 , � I $2.00 I L..�2.�9J I S2.00J E Dec 2017 Sept 2018 Dec 2018 c� c E L a c m *Please note that these revenues and expenses occur within annual cycles. E z U This Interim Report is not adjusted for accruals or those annual cycles. Q 34 Packet Pg. 201 I 7.1.b I GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES i GOVERNMENTAL FUNDS ---- ACTUAL ---- ---- ACTUAL ---- s 12/31 /2017 9/30/2018 12/31 /2018 Q4 YTD General Fund & Subfunds $ 17,257,917 $ 15,969,981 $ 18,714,773 $ 1,456,856 $ 1,456,85( t Special Revenue 8,273,865 10,512,975 10,053,005 1,779,140 1,779,14C C Debt Service 3,812 3,812 (1,688) (5,500) Capital Projects 1,544,084 2,145,975 2,205,241 661,157 s 661,151 s Total Governmental Funds $ 27,079,678 $ 28,632,743 $ 30,971,331 $ 3,891,653 $ c 3,891,65, Governmental Fund Balances -By Fund Group 21 35 $18.71 18 30 ---*--General $15.97 Fund & 15 Subfunds 25 tSpecial c 12 Revenue o 20 o = � $10.05 � 9 Debt 15 $8.27 Service 6 10 Capital Projects 3 5 � 4 $2.15 $2.21 $0.00 $0.00 Dec 2017 Sept 2018 Dec 2018 Governmental Fund Balances - Combined Dec 2017 Sept 2018 Dec 2018 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 202 1 7.1. b SPECIAL REVENUE FUNDS OVERVIEW GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCE; ---- ACTUAL ---- 12/31/2017 9/30/2018 12/31/2018 ---- ACTUAL ---- Q4 YTD 104 - Drug Enforcement Fund $ 692 $ (12,987) $ (12,987) $ (13,679) $ (13,675 111 - Street Fund 1,102,078 1,021,168 1,339,363 237,285 237,28! 112 - Combined Street Const/Im prove 728,782 1,386,405 1,386,405 657,623 657,62, 117 - Municipal Arts Acquis. Fund 533,208 576,297 568,664 35,456 35,45E 118 - Memorial Street Tree 18,349 18,690 18,829 480 48( 120 - Hotel/Motel Tax Revenue Fund 82,355 114,900 89,256 6,901 6,90, 121 - Employee Parking Permit Fund 69,294 82,501 76,793 7,499 7,495 122 - Youth Scholarship Fund 15,348 14,138 14,971 (377) (377 123 -Tourism Promotional Fund/Arts 59,886 78,471 70,251 10,365 10,36! 125 - Real Estate Tax 2 1,901,003 2,529,007 2,244,783 343,780 343,78( 126 - Real Estate Excise Tax 1 2,165,209 2,991,672 2,576,028 410,819 410,81 f 127 - Gifts Catalog Fund 265,666 314,165 294,253 28,587 28,58" 130 - Cemetery Maintenance/Improvement 188,885 209,330 212,084 23,199 23,19f 136 - Parks Trust Fund 155,907 158,836 160,014 4,107 4,10- 137 - Cemetery Maintenance Trust Fund 938,109 971,862 982,124 44,015 44,01! 138 - Sister City Commission 7,598 12,390 8,076 478 47! 140 -Business Improvement Disrict 41,496 46,130 24,099 (17,397) (17,39- Total Special Revenue $ 8,273,865 $ 10,512,975 $ 10,053,005 $ 1,779,140 $ 1,779,14( *Fund 012 made interfund loans to fund 104 for $52,006 and to fund 112 for $442,866 in 2018; preliminary Fund 112 interfund loan balance at the end of December 2018 was $26,882. 15 12 9 $8.27 6 - 3 Special Revenue Funds $10.51 Pr $10.05 J Dec2017 Sept 2018 Dec 2018 *Please note that these revenues and expenses occur within annual cycles. Special Revenue This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 203 1 I 7.1.b I ENTERPRISE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2017 9/30/2018 12/31 /2018 Q4 YTD 421 -Water Utility Fund $ 19,153,889 $ 18,631,938 $ 16,946,832 $ (2,207,057) $ (2,207,05, 422 -Storm Utility Fund 10,990,767 12,086,425 10,897,292 (93,476) (93,47f 423 - Sewer/WWTP Utility Fund 44,666,806 45,766,959 43,939,207 (727,599) (727,59f 424 - Bond Reserve Fund 843,960 843,966 843,968 8 t 411 -Combined Utility Operation - 113,814 148,008 148,008 148,00t Total Enterprise Funds $ 75,655,422 $ 77,443,101 $ 72,775,306 $ (2,880,116) $ (2,880,11f 55,000,000 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Enterprise and Agency Fund Balances as of December 31, 2018 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 204 7.1.b SUMMARY OVERVIEW 0 FUND BALANCES CHANGE IN FUND BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2017 9/30/2018 12/31 /2018 Q4 YTD c ILL Governmental Funds $ 27,079,678 $ 28,632,743 $ 30,971,331 $ 3,891,653 $ 3,891,65" L Enterprise Funds 75,655,422 77,443,101 72,775,306 (2,880,116) (2,880,11E Internal Services Fund 9,250,186 9,802,534 9,927,670 677,484 677,48z CY Agency Funds 226,480 219,144 217,698 (8,783) (8,7K >+ z Total City-wide Total $112,211,766 $116,097,522 $113,892,004 $ 1,680,238 $ 1,680,23E 0 c M Governmental Fund Balances (Excluding General Fund) as of December 31, 2018 c Drug Enforcement Fund $ (12,987) L N Street Fund $ ,339,363 E 0 Combined Street Const/Improve Fund $1,386,405 G Municipal Arts Acquis. Fund $568,66 Memorial Street Fund $18,829 0 = Hotel/Motel Tax Revenue Fund $89,25 d Employee Parking Permit Fund $76,793 Z Youth Scholarship Fund $14,971 r- Tourism Promotional Fund/Arts $70,251 Real Estate Excise Tax 2 $2,2 4,783 Real Estate Excise Tax 1, Parks Acq $2,576, 28 to Gifts Catalog Fund $2 4,253 c Cemetery Maintenance/Improvement $212 084 ILL Parks Trust Fund $160, 14 Cemetery Maintenance Trust Fund $982,124 0 Sister City Commission $8,076 CY Business Improvement District $24,099 00 L.I.D. Fund Control 0 N L Parks Capital Construction Fund $2,2 5,241 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 a) 0 0 c E L a c *Please note that these revenues and expenses occur within annual cycles. a� z This Interim Report is not adjusted for accruals or those annual cycles. a 38 Packet Pg. 205 I 7.1.b I INTERNAL SERVICE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES INTERNAL SERVICE ---- ACTUAL ---- - ACTUAL ---- FUNDS 12/31 /2017 9/30/2018 12/31 /2018 Q4 YTD 511 - Equipment Rental Fund $ 8,996,077 $ 9,408,259 $ 9,589,171 $ 593,094 $ 593,09, 512 -Technology Rental Fund 254,109 394,275 338,500 84,391 84,39 Total Internal Service Funds $ 9,250,186 $ 9,802,534 $ 9,927,670 $ 677,484 $ 677,48, 12,000,000 10,000,000 8,000, 000 6,000, 000 4,000, 000 2,000, 000 Internal Service Fund Balances $9,589,171 Dec2017 Sept2018 Dec2018 ■ 511- Equipment Rental Fund ■ 512-Technology Rental Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 39 Packet Pg. 206 I 7.1.c I OF EDP � d 1)7 C. 1 $9v CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT JAN UARY 2019 Packet Pg. 207 1 I 7.1.c I Page 1 of 1 C ITY O F IDMO NDS REVENUES BY FUND - SUMMARY Fund 2019 Adopted 1/31/2018 1/31/2019 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 40,774,939 $ 2,195,035 $ 2,397,678 $ 38,377,261 6 009 LEOFF-MEDICAL INS. RESERVE 437,980 1,563 1,397 436,583 0 011 RISK MANAGEMENT FUND 28,210 3,473 3,981 24,229 14 012 CONTINGENCY RESERVE FUND 182,400 20,931 23,492 158,908 13 014 HISTORIC PRESERVATION GIFT FUND 5,230 28 43 5,187 1 017 MARSH RESTORATION & PRESERVATION FUND 556,800 - 1,295 555,505 0 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 0 019 EDMONDS OPIOID RESPONSE FUND - - - - 0 104 DRUG ENFORCEMENT FUND 165,430 52 49 165,381 0 111 STREET FUND 1,859,270 122,650 124,170 1,735,100 7 112 COMBINED STREET CONST/IMPROVE 6,646,917 48,307 12,510 6,634,407 0 117 MUNICIPAL ARTS ACQUIS. FUND 150,910 2,639 3,020 147,890 2 118 MEMORIAL STREET TREE 580 71 81 499 14 120 HOTEL/MOTEL TAX REVENUE FUND 94,730 5,725 6,104 88,626 6 121 EMPLOYEE PARKING PERMIT FUND 26,170 7,789 7,805 18,365 30 122 YOUTH SCHOLARSHIP FUND 1,680 127 63 1,617 4 123 TOURISM PROMOTIONAL FUND/ARTS 31,250 7,541 2,206 29,044 7 125 REAL ESTATE EXCISE TAX 2 1,597,600 132,507 112,743 1,484,857 7 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,604,020 134,559 114,164 1,489,856 7 127 GIFTSCATALOGFUND 82,100 16,785 71,711 10,389 87 130 CEMETERY MAINTENANCE/IMPROVEMT 182,560 10,767 9,624 172,936 5 136 PARKSTRUST FUND 4,870 600 688 4,182 14 137 CEMETERY MAINTENANCE TRUST FD 44,500 4,726 5,190 39,310 12 138 SISTER CITY COMMISSION 10,240 29 35 10,205 0 140 BUSINESS IMPROVEMENT DISTRICT - 31,192 29,201 (29,201) 0 211 L.I.D. FUND CONTROL 12,400 - - 12,400 0 231 2012 LT GO DEBT SERVICE FUND 716,420 - - 716,420 0 332 PARKS CAPITAL CONSTRUCTION FUND 2,796,849 26,485 9,556 2,787,293 0 411 COMBINED UTILITY OPERATION - 12,401 11,847 (11,847) 0 421 WATER UTILITYFUND 1 10,473,626 883,240 842,680 9,630,946 8 422 STORM UTILITY FUND 1 5,461,148 326,392 352,633 5,108,515 6 423 SEWER/WWTP UTILITY FUND 2 14,386,296 977,409 1,306,212 13,080,084 9 424 BOND RESERVE FUND 1,995,280 1 1 1,995,279 0 511 EQUIPMENT RENTAL FUND 1,763,760 146,774 159,716 1,604,044 9 512 TECHNOLOGY RENTAL FUND 1,101,798 106,347 92,673 1,009,125 8 617 FIREMEN'S PENSION FUND 72,040 861 928 71,112 1 $ 93,268,003 $ 5,227,006 $ 5,703,497 $ 87,564,506 6' Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax. 2 Differences due to contributed capital billings to WWTP partners in 2019, as well as 9.5%increase in sewer. 1 rac,ecei Pg. 208 I 7.1.c I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2019 Adopted 1/31/2018 1/31/2019 Amount No. 'Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 44,364,843 $ 4,000,420 $ 4,238,963 $ 40,125,880 100/ 009 LEOFF-MEDICAL INS. RESERVE 444,270 44,227 37,032 407,238 80/ 011 RISK MANAGEMENT FUND - - - - 00/ 012 CONTINGENCY RESERVE FUND - - - 00/ 014 HISTORIC PRESERVATION GIFT FUND 5,400 5,533 (133) 1020/ 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 00/ 019 EDMONDS OPIOID RESPONSE FUND 200,000 - 200,000 00/ 104 DRUG ENFORCEMENT FUND 45,800 - - 45,800 00/ 111 STREET FUND 2,234,528 265,171 236,493 1,998,035 110/ 112 COMBINED STREET CONST/IMPROVE 6,399,379 16,599 385 6,398,994 00/ 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 3,979 5,668 176,212 30/ 120 HOTEL/MOTEL TAX REVENUE FUND 100,400 3,111 2,449 97,951 20/ 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 00/ 122 YOUTH SCHOLARSHIP FUND 3,000 75 645 2,355 210/ 123 TOURISM PROMOTIONAL FUND/ARTS 32,000 - - 32,000 00/ 125 REAL ESTATE EXCISE TAX 2 2,853,560 1,603 3,696 2,849,864 00/ 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 3,102,850 - - 3,102,850 00/ 127 GIFTS CATALOG FUND 77,795 - - 77,795 00/ 130 CEMETERY MAINTENANCE/IMPROVEMT 184,707 11,014 13,549 171,158 70/ 136 PARKS TRUST FUND 5,000 - - 5,000 00/ 138 SISTER CITY COMMISSION 10,500 - - 10,500 00/ 140 BUSINESS IMPROVEMENT DISTRICT 3 - 275 5,063 (5,063) 00/ 211 L.I.D. FUND CONTROL 12,400 - - 12,400 00/ 231 2012 LT GO DEBT SERVICE FUND 716,410 - - 716,410 00/ 332 PARKS CAPITAL CONSTRUCTION FUND 3,763,628 11,634 11,686 3,751,942 00/ 421 WATER UTILITY FUND 12,229,053 462,081 493,192 11,735,861 40/ 422 STORM UTILITY FUND 9,690,422 352,154 319,923 9,370,499 30/ 423 SEWER/WWTP UTILITY FUND 17,259,438 585,982 681,307 16,578,131 40/ 424 BOND RESERVE FUND 1,991,210 - - 1,991,210 00/ 511 EQUIPMENT RENTAL FUND 2,408,431 73,715 109,570 2,298,861 501 512 TECHNOLOGY RENTAL FUND 1,048,911 144,135 157,010 891,901 1501 617 FIREMEN'S PENSION FUND 78,627 9,017 8,757 69,870 110/ $ 109,471,322 $ 5,985,191 $ 6,330,919 $103,140,403 60/ 3 Business improvement District is not included in the City Budget; activity is here for reporting purposes only. 2 PacKet Pg. 209 I 7.1.c I Page 1 of 3 C TTY OF EDMO NDS REVENUES - GENERAL FUND 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Revenues Revenues Remaining %Received TAXES: REAL PERSONAL / PROPERTY TAX EMSPROPERTY TAX VOTED PROPERTY TAX LOCAL RETAIL SALESIUSE TAX 4 NATURAL GAS USE TAX 1/10 SALES TAX LOCAL CRIM JUST ELECTRIC UTILITY TAX GAS UT ILIT Y T AX SOLID WASTE UTILITY TAX WAT ER UT ILITY TAX SEWER UTILITY TAX ST ORMWAT ER UT ILIT Y T AX T.V. CABLE UTILITY TAX TELEPHONE UTILITY TAX PULLTABSTAX AMUSEMENT GAMES LEASEHOLD EXCISE TAX LICENSES AND PERMITS: FIRE PERMITS -SPECIAL USE POLICE - FINGERPRINTING AMUSEMENTS VENDING MACHINE/CONCESSION FRANCHISE AGREEMENT-COMCAST FRANCHISE FEE-EDUCATION/GOVERNMENT FRANCHISE AGREEMENT-VERIZON/FRONTIER FRANCHISE AGREEMENT -BLACKROCK OLYMPIC VIEW WATER DISTRICT FRANCHISE GENERAL BUSINESS LICENSE DEV SERV PERMIT SURCHARGE NON-RESIDENT BUS LICENSE RIGHT OF WAY FRANCHISE FEE BUILDING STRUCTURE PERMITS ANIMAL LICENSES STREET AND CURB PERMIT OTR NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: DOI 15-0404-0-1-754 - BULLET PROOF VEST TARGET ZERO TEAMS GRANT HIGH VISIBILITY ENFORCEMENT STATE GRANTS- BUDGET ONLY PUD PRIVILEDGE TAX MVET/SPECIAL DISTRIBUTION TRIAL COURT IMPROVEMENT CRIMINAL JUSTICE -SPECIAL PROGRAMS MARIJUANA EXCISE TAX DISTRIBUTION DUI - CITIES LIQUOR EXCISE TAX LIQUOR BOARD PROFITS VERDANT INTERLOCAL GRANTS FIRST RESPONDERS FLEX FUND $ 10,548,203 $ 46,185 $ 38,200 $ 10,510,003 0% 4,044,220 17,283 14,543 4,029,677 0% 500 1,290 4 496 1% 7,825,000 585,948 665,493 7,159,507 9% 8,100 - 1,046 7,054 13% 779,500 59,972 65,276 714,224 8% 1,691,300 169,967 171,454 1,519, 846 10% 626,600 97,973 67,644 558,956 11% 350,900 27,939 27,784 323,116 8% 1,211,800 106,433 101,932 1,109,868 8% 840,900 70,703 76,533 764,367 9% 446,300 28,785 31,790 414,510 7% 862,100 72,891 66,756 795,344 8% 967,200 94,392 83,102 884,098 9% 53,500 13,021 17,509 35,991 33% 40 - - 40 0% 251,900 - - 251,900 0% 30,508,063 1,392,784 1,429,065 29,078,998 5% 250 60 - 250 0% 450 75 65 385 14% 6,330 - - 6,330 0% 50,000 416 413 49,587 1% 713,500 177,926 170,196 543,304 24% 41,200 3,465 3,481 37,719 8% 106,900 - - 106,900 0% 14,000 3,734 14,000 0% 325,100 - - 325,100 0% 122,200 50,883 44,075 78,125 36% 63,400 6,095 4,375 59,025 7% 75,900 25,300 23,650 52,250 31% 15,000 50,292 13,097 1,903 87% 703,600 72,035 32,789 670,812 5% 27,500 4,107 3,857 23,643 14% 50,000 2,900 1,000 49,000 2% 18,500 1,916 1,508 16,992 8% 2,333,830 399,205 298,507 2,035,323 13% 6,006 - - 6,006 0% 4,000 - 4,000 0% 7,100 556 7,100 0% 18,000 - 18,000 0% 199,500 - - 199,500 0% 13,800 2,924 3,050 10,750 22% 16,716 - - 16,716 0% 45,600 10,592 11,003 34,597 24% 45,000 - - 45,000 0% 6,000 1,525 1,521 4,479 25% 215,000 48,005 51,700 163,300 24% 342,000 - - 342,000 0% - 5,810 - - 0% - - 204 (204) 0% 918,722 69,412 67,479 851,243 7% 4 2019 Local Retail Sa/esiUse Tax revenues are $79,545 higher than 2018 revenues. Please also seepages pages 18 & 19. 3 Packet Pg. 210 1 I 7.1.c I Page 2 of 3 Title CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMENTS ATM SURCHARGE FEES CREDIT CARD FEES COURT RECORD SERVICES D/M COURT REC SER WARRANT PREPARATION FEE IT TIME PAY FEE MUNIC.-DIST. COURT CURR EXPEN SALE MAPS & BOOKS CLERKS TIME FOR SALE OF PARKINGPERMITS BID SUPPLIES REIMBURSEMENT PHOTOCOPIES POLICE DISCLOSURE REQUESTS ENGINEERING FEES AND CHARGES ELECTION CANDIDATE FILING FEES SNO-ISLE PASSPORTS AND NATURALIZATION FEES POLICE SERVICES SPECIAL EVENTS CAMPUS SAFETY-EDM. SCH. DIST. WOODWAY-LAW PROTECTION MISCELLANEOUS POLICE SERVICES FIRE DISTRICT #1 STATION BILLINGS LEGAL SERVICES ADULT PROBATION SERVICE CHARGE BOOKING FEES FIRE CONSTRUCTION INSPECTION FEES EMERGENCY SERVICE FEES EMS TRANSPORT USER FEE FLEX FUEL PAYMENTS FROM STATIONS ANIMAL CONTROL SHELTER ZONING/SUBDIVISION FEE PLAN CHECKING FEES FIRE PLAN CHECK FEES PLANNING 1% INSPECTION FEE S.E.P.A. REVIEW CRITICAL AREA STUDY DV COORDINATOR SERVICES GYM AND WEIGHTROOM FEES PROGRAM FEES TAXABLE RECREATION ACTIVITIES WINTER MARKET REGISTRATION FEES BIRD FEST REGISTRATION FEES INTERFUND REIMBURSEMENT -CONTRACT SVCS CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Adopted 1/31/2018 1/31/2019 Amount Budget Revenues Revenues Remaining %Received 3,000 - 199 2,801 7% 400 - 41 359 10% 10,000 609 1,194 8,806 12% - - 34 (34) 0% 300 7 10 290 3% 5,500 344 812 4,688 15% 1,000 95 102 898 10% 100 - - 100 0% 100 14 - 100 0% 25,100 - - 25,100 0% 600 - - 600 0% 1,000 14 49 951 5% 500 - - 500 0% 200,000 18,060 16,329 183,671 8% - 1,486 - - 0% 78,000 600 18,927 59,073 24% 21,000 1,675 2,380 18,620 11% 30,000 - - 30,000 0% 125,550 - 35,987 89,563 29% 193,067 12,095 67,067 126,000 35% 1,500 - 1 1,499 0% 50,000 - 13,632 36,368 27% - 53 161 (161) 0% 54,000 3,694 3,343 50,657 6% 400 141 181 219 45% 12,560 1,560 1,310 11,250 10% 3,000 109 310 2,690 10% 852,100 - - 852,100 0% 2,500 572 413 2,087 17% 50 - - 50 0% 102,300 9,800 8,240 94,060 8% 350,900 12,747 175,500 175,400 50% 6,500 1,015 260 6,240 4% 1,000 - - 1,000 0% 5,000 2,010 1,340 3,660 27% 14,000 1,050 1,300 12,700 9% 11,460 - 1,177 10,283 10% 13,000 1,678 1,488 11,512 11% 910,740 86,635 63,043 847,697 7% 1,300 141 209 1,092 16% 5,000 - - 5,000 0% 1,000 - - 1,000 0% 2,624,792 80,580 88,157 2,536,635 3% 5,718,319 236,782 503,194 5,215,125 9% 4 Packet Pg. 211 1 7.1.c Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: PROOF OF VEHICLE INS PENALTY TRAFFIC INFRACTION PENALTIES NC TRAFFIC INFRACTION CRT COST FEE CODE LEG ASSESSMENT (LGA) NON -TRAFFIC INFRACTION PENALTIES OTHER INFRACTIONS'04 PARKING INFRACTION PENALTIES PARK/INDDISZONE DWI PENALTIES DUI - DP ACCT CRIM CNV FEE DUI DUI - DP FEE OTHER CRIMINAL TRAF MISDEM PEN CRIMINAL TRAFFIC MISDEMEANOR 8/03 CRIMINAL CONVICTION FEE CT CRIM CONV FEE CT OTHER NON-TRAF MISDEMEANOR PEN OTHER NON TRAFFIC MISD. 8/03 COURT DV PENALTY ASSESSMENT CRIMINAL CONVICTION FEE CN CRIM CONV FEE CN PUBLIC DEFENSE RECOUPMENT BANK CHARGE FOR CONV. DEFENDANT COURT COST RECOUPMENT BUS. LICENSE PERMIT PENALTY MISC FINES AND PENALTIES MISCELLANEOUS: INVESTMENT INTEREST INTEREST ON COUNTY TAXES INTEREST - COURT COLLECTIONS PARKING SPACE/FACILITIES RENTALS BRACKET ROOM RENTAL LEASES LONGTERM DONAT ION/CONT RIBUT ION PARKSDONATIONS BIRD FEST CONTRIBUTIONS POLICE CONTRIBUTIONS FROM PRIV SOURCES SALE OF JUNK/SALVAGE SALES OF UNCLAIM PROPERTY CONFISCATED AND FORFEITED PROPERTY OT HER JUDGEMENT /SET T LEMENT POLICE JUDGMENTSIRESTITUTION CASHIERS OVERAGES/SHORTAGES OTHER MISC REVENUES SMALL OVERPAYMENT NSF FEES - PARKS & REC NSF FEES - MUNICIPAL COURT US BANK REBATE TRANSFERS -IN: TRANSFER FROM FUND 127 TO TAL GENERAL FUND REVENUE 7,500 960 389 7,111 5% 290,000 22,502 19,787 270,213 7% 31,000 2,442 1,092 29,908 4% 38,000 2,836 1,451 36,549 4% 1,000 - - 1,000 0% 800 63 122 678 15% 159,000 12,830 16,078 142,922 10% 800 28 107 693 13% 6,000 291 841 5,159 14% 1,000 63 61 939 6% 200 2 4 196 2% 1,500 55 141 1,359 9% 135 21 - 135 0% 30,000 1,284 4,360 25,640 15% 3,600 177 198 3,402 5% 1,000 99 26 974 3% 100 - - 100 0% 13,000 1,718 4,159 8,841 32% 600 60 19 581 3% 1,600 182 100 1,500 6% 500 48 7 493 1% 18,500 1,370 885 17,615 5% 12,000 959 1,261 10,739 11% 7,000 803 621 6,379 9% 10,000 200 50 9,950 1% 300 - 595 (295) 198% 635,135 48,993 52,352 582,783 8% 248,160 24,620 20,117 228,043 8% 9,210 648 1,442 7,768 16% 3,000 273 575 2,425 19% 1,016 - - 0% 153,000 3,494 3,324 149,676 2% 5,000 500 340 4,660 7% 185,000 16,066 17,238 167,762 9% 7,000 121 2,758 4,242 39% 4,350 530 100 4,250 2% 1,500 - - 1,500 0% 1,000 - - 1,000 0% 300 64 75 225 25% 3,000 - 1,079 1,921 36% 2,000 - - 2,000 0% 2,000 - - 2,000 0% 200 - 30 170 15% - (0) (150) 150 0% 2,000 495 144 1,856 7% 30 2 10 20 35% 20 - - 20 0% 300 31 - 300 0% 7,500 - - 7,500 0% 634,570 47,858 47,082 587,488 7% 26,300 26,300 0% 26,300 - - 26,300 0% $ 40,774,939 $ 2,195,035 $ 2,397,678 $ 38,377,261 6% 5 Packet Pg. 212 7.1.c Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES $ 16,409,998 $ 1,146,801 $ 1,245,938 $ 15,164,060 8% OVERTIME 485,080 65,112 56,829 428,251 12% HOLIDAY BUY BACK 250,491 - 412 250,079 0% BENEFITS 6,105,521 455,518 511,977 5,593,544 8% UNIFORMS 90,475 9,534 16,771 73,704 19% SUPPLIES 376,780 18,271 34,162 342,618 9% SMALL EQUIPMENT 190,960 2,115 13,903 177,057 7% PROFESSIONAL SERVICES 14,540,765 88,260 1,467,848 13,072,917 10% COMMUNICATIONS 157,435 1,616 2,365 155,070 2% TRAVEL 66,280 1,888 459 65,821 1% EXCISE TAXES 6,500 148 146 6,354 2% RENTAL/LEASE 1,838,704 162,567 151,444 1,687,260 8% INSURANCE 431,095 437,253 436,448 (5,353) 101% UTILITIES 460,625 44,617 46,748 413,877 10% REPAIRS & MAINTENANCE 203,030 69,556 105,802 97,229 52% MISCELLANEOUS 557,054 66,267 72,712 484,342 13% INTERGOVERNMENTAL SERVICES - 1,430,897 - - 0% INTERGOVERNMENTAL PAYMENTS 75,000 - 75,000 - 100% INTERFUND SUBSIDIES 1,920,790 - - 1,920,790 0% GENERAL OBLIGATION BOND PRINCIPAL 183,710 - - 183,710 0% OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0% INTEREST ON LONG-TERM EXTERNAL DEBT 14,050 - - 14,050 0% 44,364,843 4,000,420 4,238,963 40,125,880 10% LEOFF-MEDICAL INS. RESERVE(009) BENEFITS $ 184,000 $ 27,065 $ 21,132 $ 162,868 11% PENSION AND DISABILITY PAYMENTS 252,990 17,162 15,900 237,090 6% PROFESSIONAL SERVICES 7,000 - - 7,000 0% MISCELLANEOUS 280 - - 280 0% 444,270 44,227 37,032 407,238 8% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES $ 100 $ - $ - $ 100 0% PROFESSIONAL SERVICES 200 - - 200 0% MISCELLANEOUS 5,100 - 5,533 (433) 108% 5,400 - 5,533 (133) 102% EDMONDS OPIOID RESPONSEFUND (019) INTERFUND SUBSIDIES $ 200,000 $ - $ - $ 200,000 0% 200,000 - - 200,000 0% DRUG INFO RCEMENTFUND (104) PROFESSIONAL SERVICES $ 45,000 $ $ - $ 45,000 0% REPAIR/MAINT 800 - 800 0% 45,800 45,800 0% 6 Packet Pg. 213 I 7.1.c I Page 2 of 6 Cil we u 1 u OL IM EXPENDITURES BY FUND - DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent STREET FUND (111) SALARIES AND WAGES $ 795,977 $ 43,504 $ 37,696 $ 758,281 5% OVERTIME 18,400 2,969 756 17,644 4% BENEFITS 264,125 22,332 16,491 247,634 6% UNIFORMS 6,000 - - 6,000 0% SUPPLIES 335,000 20,848 - 335,000 0% SMALL EQUIPMENT 20,000 - 14 19,986 0% PROFESSIONAL SERVICES 26,140 1,091 456 25,684 2% COMMUNICATIONS 4,500 126 145 4,355 3% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 268,280 15,468 22,224 246,056 8% INSURANCE 153,881 156,645 156,514 (2,633) 102% UTILITIES 276,605 2,149 2,198 274,407 1% REPAIRS & MAINTENANCE 52,000 - - 52,000 0% MISCELLANEOUS 8,000 40 - 8,000 0% GENERAL OBLIGATION BOND PRINCIPAL 4,040 - - 4,040 0% INTEREST 580 - - 580 0% $ 2,234,528 $ 265,171 $ 236,493 $ 1,998,035 11% COMBINED STREE17CONST/IMPROVE(112) BENEFITS $ 961 $ - $ - $ 961 0% PROFESSIONAL SERVICES 3,602,515 - - 3,602,515 0% REPAIRS&MAINTENANCE 1,105,920 - - 1,105,920 0% INTERFUND SUBSIDIES 47,710 - - 47,710 0% LAND 38,500 - - 38,500 0% CONSTRUCTION PROJECTS 1,529,223 16,599 385 1,528,838 0% INTERGOVERNMENTAL LOANS 72,220 - - 72,220 0% INTEREST 2,330 - - 2,330 0% $ 6,399,379 $ 16,599 $ 385 $ 6,398,994 0% MUNIC IPAL ARTS AC Q UIS. FUND (117) SUPPLIES $ 4,700 $ - $ - $ 4,700 0% SMALL EQUIPMENT 1,700 - - 1,700 0% PROFESSIONAL SERVICES 166,500 3,088 4,793 161,707 3% TRAVEL 80 - - 80 0% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,600 890 875 5,725 13% $ 181,880 $ 3,979 $ 5,668 $ 176,212 3% HO TEL/MO TEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES $ 95,400 $ 3,111 $ 1,866 $ 93,534 2% MISCELLANEOUS 1,000 - 583 417 58% INTERFUND SUBSIDIES 4,000 - - 4,000 0% $ 100,400 $ 3,111 $ 2,449 S 97,951 2% EMPLO YEE PARKING PERMIT FUND (121) SUPPLIES $ 1,790 $ - $ - $ 1,790 0% PROFESSIONAL SERVICES 25,090 - - 25,090 0% $ 26,880 $ - $ - $ 26,880 0% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS $ 3,000 $ 75 $ 645 $ 2,355 21% $ 3,000 $ 75 $ 645 $ 2,355 21% TO URIS M PRO MO TIO NAL FUND/ARTS (123) PROFESSIONAL SERVICES $ 28,500 $ $ $ 28,500 0% MISCELLANEOUS 3,500 - 3,500 0% $ 32,000 $ - $ $ 32,000 0% 7 Packet Pg. 214 I 7.1.c I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) SUPPLIES $ 21,000 $ - $ 1,618 $ 19,382 8% PROFESSIONAL SERVICES 566,510 469 1,938 564,573 0% REPAIRS & MAINTENANCE 520,000 - - 520,000 0% CONSTRUCTION PROJECTS 1,746,050 1,134 141 1,745,909 0% $ 2,853,560 $ 1,603 $ 3,696 $ 2,849,864 0% REAL ES TATE EXC IS E TAX 1, PARKS AC Q (126) PROFESSIONAL SERVICES REPAIRS & MAINTENANCE INTERFUND SUBSIDIES CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS INTEREST GIFTS CATALOG FUND (127) SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES REPAIRS & MAINTENANCE MISCELLANEOUS INTERFUND SUBSIDIES C EVIEIERY MAINTENANC F/IMPRO VEMENT (130) SALARIES AND WAGES OVERTIME BENEFIT S UNIFORMS SUPPLIES SUPPLIES PURCHASED FOR INVENTORY/RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS PARKS TRUSTFUND (136) INTERFUND SUBSIDIES SISTER CITY COMMISSION (138) SUPPLIES TRAVEL MISCELLANEOUS BUSINESS IMPRO VEMENT DISTRICT FUND (140) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS LID FUND CONTROL (211) INTERFUND SUBSIDIES 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND INTEREST $ 156,784 $ $ 156,784 0% 526,480 526,480 0% 133,030 133,030 0% 2,259,716 2,259,716 0% 23,480 23,480 0% 3,360 3,360 0% $ 3,102,850 $ $ $ 3,102,850 0% $ 17,820 $ - $ - $ 17,820 0% 15,325 - - 15,325 0% 6,500 - - 6,500 0% 11,250 - - 11,250 0% 600 - - 600 0% 26,300 - - 26,300 0% $ 77,795 $ - $ - $ 77,795 0% $ 93,593 $ 6,348 $ 6,585 $ 87,008 7% 3,500 - 456 3,044 13% 38,909 2,830 3,131 35,778 8% 1,000 - 225 775 23% 7,000 13 - 7,000 0% 20,000 493 916 19,084 5% - - 1,246 (1,246) 0% 4,200 - - 4,200 0% 1,410 139 131 1,279 9% 500 - - 500 0% 6,260 970 522 5,738 8% 3,835 - - 3,835 0% 500 - - 500 0% 4,000 222 338 3,662 8% $ 184,707 $ 11,014 $ 13,549 $ 171,158 7% $ 5,000 $ - $ - $ 5,000 0% $ 5,000 $ - $ - $ 5,000 0% $ 1,500 $ - $ - $ 1,500 0% 4,500 - - 4,500 0% 4,500 - - 4,500 0% $ 10,500 $ - $ - $ 10,500 0% $ - $ - $ 4,187 $ (4,187) 0% 600 (600) 0% 275 276 (276) 0% 275 5,063 S (5,063) 0% $ 12,400 $ - $ $ 12,400 0% $ 12,400 $ - $ $ 12,400 0% $ 609,630 $ - $ $ 609,630 0% 106,780 - 106,780 0% $ 716,410 $ - $ - $ 716,410 0% 8 Packet Pg. 215 I 7.1.c I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) PROFESSIONAL SERVICES $ 4,760 $ - $ - $ 4,760 0% CONSTRUCTION PROJECTS 3,758,868 11,634 11,686 3,747,182 0% $ 3,763,628 $ 11,634 $ 11,686 $ 3,751,942 0% WATER FUND (421) SALARIES AND WAGES OVERTIME BENEFIT S UNIFORMS SUPPLIES WATER PURCHASED FOR RESALE SUPPLIES PURCHASED FOR INVENTORY/RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXES INTERFUND SUBSIDIES CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST STORM FUND (422) SALARIES AND WAGES OVERTIME BENEFIT S UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITES REPAIR & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND T AXES AND OPERATING ASSESSMENT INTERFUND SUBSIDIES CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST $ 845,003 $ 59,347 $ 66,194 $ 778,809 8% 24,000 1,962 2,084 21,916 9% 371,025 25,943 36,381 334,644 10% 4,000 - - 4,000 0% 150,000 2,694 1,828 148,172 1% 1,950,000 117,749 117,872 1,832,128 6% 170,000 5,884 13,278 156,722 8% 11,000 - 14 10,986 0% 785,720 24,469 33,966 751,754 4% 30,000 1,002 966 29,034 3% 200 - - 200 0% 1,649,700 27,145 130,154 1,519,546 8% 155,532 11,788 12,673 142,859 8% 54,423 56,738 55,096 (673) 101% 35,310 2,313 2,348 32,962 7% 1,603,100 9,580 9,757 1,593,343 1% 121,400 5,770 8,683 112,717 7% - 2,192 - - 0% - 106,433 - - 0% 646,370 - - 646,370 0% 3,012,400 1,071 1,898 3,010,502 0% 2,710 - - 2,710 0% 355,740 355,740 0% 25,840 25,840 0% 225,580 - - 225,580 0% $ 12,229,053 $ 462,081 $ 493,192 $ 11,735,861 4% $ 702,584 $ 56,050 $ 60,000 $ 642,584 9% 6,000 424 2,821 3,179 47% 360,829 27,982 30,116 330,713 8% 6,500 - - 6,500 0% 46,000 207 - 46,000 0% 4,000 - 14 3,986 0% 1,560,353 17,996 24,243 1,536,110 2% 3,200 43 57 3,143 2% 4,300 - - 4,300 0% 470,100 3,872 36,084 434,016 8% 246,404 20,419 20,093 226,311 8% 125,390 178,798 127,548 (2,158) 102% 10,710 1,094 1,264 9,446 12% 439,568 9,276 9,605 429,963 2% 113,100 3,485 7,954 105,146 7% - 3,048 - - 0% - 28,785 - - 0% 297,750 - - 297,750 0% 4,834,000 673 125 4,833,875 0% 98,900 - - 98,900 0% 173,940 - - 173,940 0% 55,639 - - 55,639 0% 131,155 - - 131,155 0% $ 9,690,422 $ 352J 54 $ 319,923 $ 9,370,499 3% 9 Packet Pg. 216 I 7.1.c I Page 5 of 6 CITY OF EDMO NDS EXPENDTIURES BY FUND - DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) SALARIES AND WAGES $ 1,850,763 $ 137,991 $ 173,594 $ 1,677,169 9% OVERTIME 95,000 9,151 8,818 86,182 9% BENEFITS 815,177 62,205 67,963 747,214 8% UNIFORMS 9,500 22 1,787 7,713 19% SUPPLIES 417,200 15,856 9,482 407,718 2% FUEL CONSUMED 80,000 1,864 647 79,353 1% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0% SMALL EQUIPMENT 50,000 441 14 49,986 0% PROFESSIONAL SERVICES 1,505,140 42,651 42,862 1,462,278 3% COMMUNICATIONS 43,000 1,521 1,311 41,689 3% TRAVEL 5,000 - - 5,000 0% EXCISE TAXES 973,000 20,326 92,184 880,816 9% RENTAL/LEASE 313,469 25,437 30,037 283,432 10% INSURANCE 184,261 117,717 184,604 (343) 100% UTILITIES 1,231,310 58,562 30,556 1,200,754 2% REPAIR & MAINTENANCE 695,000 13,667 30,230 664,770 4% MISCELLANEOUS 125,650 5,676 4,018 121,632 3% INTERGOVERNMENTAL SERVICES - 2,192 - - 0% INTERFUND TAXES AND OPERATING ASSESSMENT - 70,703 - - 0% INTERFUND SUBSIDIES 2,420,671 - - 2,420,671 0% MACHINERY/EQUIPMENT 30,000 - - 30,000 0% CONSTRUCTION PROJECTS 5,932,877 - 3,200 5,929,677 0% GENERAL OBLIGATION BONDS 150,050 - - 150,050 0% REVENUE BONDS 80,340 - - 80,340 0% INTERGOVERNMENTAL LOANS 172,540 - - 172,540 0% INTEREST 75,490 - - 75,490 0% $ 17,259,438 $ 585,982 $ 681,307 $ 16,578,131 4% BOND RESERVEFUND (424) REVENUE BONDS $ 740,010 $ - $ - $ 740,010 0% INTEREST 1,251,200 - - 1,251,200 0% $ 1,991,210 $ - $ - $ 1,991,210 0% 10 Packet Pg. 217 I 7.1.c I Page 6 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent EQUIPMIlNTRENTAL FUND (511) SALARIES AND WAGES $ 259,309 $ 20,780 $ 22,070 $ 237,239 9% OVERTIME 2,000 - - 2,000 0% BENEFITS 113,207 8,894 9,145 104,062 8% UNIFORMS 1,000 63 25 975 3% SUPPLIES 110,000 3,326 3,476 106,524 3% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 273,000 5,711 4,786 268,214 2% SMALL EQUIPMENT 58,000 - 189 57,812 0% PROFESSIONAL SERVICES 46,580 272 165 46,415 0% COMMUNICATIONS 3,000 117 126 2,874 4% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 14,120 778 1,138 12,982 8% INSURANCE 32,015 29,464 30,167 1,848 94% UTILITIES 14,200 1,631 1,641 12,559 12% REPAIRS & MAINTENANCE 60,000 2,678 1,128 58,872 2% MISCELLANEOUS 12,000 - - 12,000 0% MACHINERY/EQUIPMENT 1,408,000 - 35,516 1,372,485 3% $ 2,408,431 $ 73,715 $ 109,570 $ 2,298,861 5% TEC HNO LO GY RENTAL FUND (512) SALARIES AND WAGES $ 292,502 $ 23,281 $ 23,611 $ 268,891 8% OVERTIME 2,000 - - 2,000 0% BENEFITS 97,499 7,735 7,997 89,502 8% SUPPLIES 5,000 - 56 4,944 1% SMALL EQUIPMENT 38,000 2,865 6,188 31,813 16% PROFESSIONAL SERVICES 186,000 81 - 186,000 0% COMMUNICATIONS 58,770 2,729 3,607 55,163 6% TRAVEL 1,500 - - 1,500 0% RENTAL/LEASE 7,200 318 669 6,531 9% REPAIRS&MAINTENANCE 280,690 103,892 114,883 165,807 41% MISCELLANEOUS 5,000 3,236 - 5,000 0% MACHINERY/EQUIPMENT 74,750 - - 74,750 0% $ 1,048,911 $ 144,135 $ 157,010 $ 891,901 15% FIREMEN'S PENSION FUND (617) BENEFITS $ 23,000 $ 4,890 $ 4,221 $ 18,779 18% PENSION AND DISABILITY PAYMENTS 54,427 4,128 4,536 49,891 8% PROFESSIONAL SERVICES 1,200 - - 1,200 0% $ 78,627 $ 9,017 $ 8,757 $ 69,870 11% TOTAL EXPENDITURE ALL FUNDS $ 109,471,322 $ 5,985,191 $ 6,330,919 $ 103,140,403 6% 11 Packet Pg. 218 7.1.c Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICESIECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE % Spent $ 602,387 $ 20,137 $ 22,406 $ 579,981 4% 296,155 23,355 24,303 271,852 8% 590,331 36,984 48,901 541,430 8% 1,108,638 80,036 70,858 1,037,780 6% 685,420 61,232 70,355 615,065 10% 1,236,705 125,728 128,270 1,108,435 10% 889,560 46,119 47,964 841,596 5% 13,524,661 1,916,589 1,939,971 11,584,690 14% 11,703,250 871,900 927,983 10,775,267 8% 618,232 43,517 39,270 578,962 6% 3,197,656 175,855 212,448 2,985,208 7% 4,272,509 258,749 280,923 3,991,586 7% 3,288,550 206,969 250,824 3,037,726 8% 2,350,789 133,250 174,485 2,176,304 7% $ 44,364,843 $ 4,000,420 $ 4,238,963 $ 40,125,880 10% CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2019 Adopted Budget 1/31/2018 Expenditures 1/31/2019 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,229,053 $ 462,081 $ 493,192 $ 11,735,861 4% STORM UTILITY FUND 9,690,422 352,154 319,923 9,370,499 3% SEWER/WWTP UTILITY FUND 17,259,438 585,982 681,307 16,578,131 4% BOND RESERVE FUND 1,991,210 - - 1,991,210 0% $ 41,170,123 $ 1,400,217 $ 1,494,422 $ 39,675,701 4% 12 Packet Pg. 219 I 7.1.c I Page 1 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2019 Adopted Budget 1/31/2018 Expenditures 1/31/2019 Expenditures Amount Remaining %Spent C ITY C O UNC IL SALARIES $ 171,950 $ 11,350 $ 13,601 $ 158,349 8% OVERTIME 1,000 - - 1,000 0% BENEFITS 92,751 7,109 7,701 85,050 8% SUPPLIES 2,000 - - 2,000 0% PROFESSIONAL SERVICES 194,160 - 194,160 0% COMMUNICATIONS 3,000 - - 3,000 0% TRAVEL 6,700 140 90 6,610 1% RENTAL/LEASE 11,586 1,338 1,014 10,572 9% REPAIRS/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 118,740 200 118,740 0% $ 602,387 $ 20,137 $ 22,406 $ 579,981 4% OFFICEOFMAYOR SALARIES $ 215,076 $ 17,361 $ 17,912 $ 197,164 8% BENEFITS 53,257 4,156 4,366 48,891 8% SUPPLIES 1,500 - - 1,500 0% PROFESSIONAL SERVICES 3,000 - 3,000 0% COMMUNICATION 1,400 - 1,400 0% TRAVEL 3,000 87 - 3,000 0% RENTAL/LEASE 13,472 1,737 1,026 12,446 8% MISCELLANEOUS 5,450 13 1,000 4,450 18% $ 296,155 $ 23,355 $ 24,303 $ 271,852 8% HUMAN RESOURCES SALARIES $ 327,939 $ 19,307 $ 20,780 $ 307,159 6% BENEFITS 118,229 7,305 7,775 110,454 7% SUPPLIES 12,300 - 141 12,159 1% SMALL EQUIPMENT 300 - - 300 0% PROFESSIONAL SERVICES 81,886 710 1,180 80,707 1% COMMUNICATIONS 700 - - 700 0% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 22,947 2,233 2,120 20,827 9% REPAIR/MAINTENANCE 7,850 7,326 7,571 279 96% MISCELLANEOUS 17,180 104 9,334 7,846 54% $ 590,331 $ 36,984 $ 48,901 $ 541,430 8% MUNICIPAL C O URT SALARIES $ 622,711 $ 47,160 $ 43,948 $ 578,763 7% OVERTIME 800 - 68 732 9% BENEFITS 243,321 18,925 15,746 227,575 6% SUPPLIES 10,600 314 - 10,600 0% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 124,925 4,672 3,147 121,778 3% COMMUNICATIONS 3,550 60 67 3,483 2% TRAVEL 6,500 31 - 6,500 0% RENTAL/LEASE 65,251 5,908 5,344 59,907 8% REPAIR/MAINTENANCE 4,880 - - 4,880 0% MISCELLANEOUS 25,100 2,966 2,538 22,562 10% $ 1,108,638 $ 80,036 $ 70,858 $ 1,037,780 6% 13 Packet Pg. 220 1 I 7.1.c I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2019 Adopted Budget 1/31/2018 Expenditures 1/31/2019 Expenditures Amount Remaining 'Yo Spent CITY C LERK SALARIES AND WAGES $ 358,349 $ 29,301 $ 28,757 $ 329,592 8% BENEFITS 151,468 12,744 13,067 138,401 9% SUPPLIES 10,240 167 156 10,084 2% PROFESSIONAL SERVICES 32,310 906 1,724 30,586 5% COMMUNICATIONS 40,000 - - 40,000 0% TRAVEL 2,000 - - 2,000 0% RENTAL/LEASE 50,973 4,363 3,596 47,377 7% REPAIRS&MAINTENANCE 32,080 13,186 22,260 9,820 69% MISCELLANEOUS 8,000 566 796 7,204 10% $ 685,420 $ 61,232 $ 70,355 $ 615,065 10% FINANCE SALARIES $ 844,384 $ 60,113 $ 61,354 $ 783,030 7% OVERTIME 4,500 - - 4,500 0% BENEFITS 268,345 19,283 20,197 248,148 8% SUPPLIES 7,350 306 102 7,248 1% SMALL EQUIPMENT 2,650 392 - 2,650 0% PROFESSIONAL SERVICES 9,300 - 9,300 0% COMMUNICATIONS 2,000 - 2,000 0% TRAVEL 3,100 - - 3,100 0% RENTAL/LEASE 48,226 4,043 4,118 44,108 9% REPAIR/MAINTENANCE 38,500 41,121 42,499 (3,999) 110% MISCELLANEOUS 8,350 470 8,350 0% $ 1,236,705 $ 125,728 $ 128,270 $ 1,108,435 10% CITY ATTO RNEY PROFESSIONAL SERVICES $ 889,560 $ 46,119 $ 47,964 $ 841,596 5% $ 889,560 $ 46,119 $ 47,964 $ 841,596 5% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS -UNEMPLOYMENT 40,000 - 13,664 26,336 34% SUPPLIES 5,000 41 34 4,966 1% PROFESSIONAL SERVICES 10,666,114 7,250 1,373,301 9,292,813 13% EXCISE TAXES 6,500 148 146 6,354 2% RENTAL/LEASE 10,538 860 996 9,542 9% INSURANCE 431,095 437,253 436,448 (5,353) 101% MISCELLANEOUS 69,614 40,140 40,382 29,232 58% INTERGOVT SERVICES - 1,430,897 - - 0% ECA LOAN PAYMENT 75,000 - 75,000 - 100% INTERFUND SUBSIDIES 1,920,790 - - 1,920,790 0% GENERAL OBLIGATION BOND 183,710 - 183,710 0% INTEREST ON LONG-TERM DEBT 14,050 - 14,050 0% FISCAL AGENT FEES 500 - - 500 0% $ 13,524,661 $ 1,916,589 $ 1,939,971 $ 11,584,690 14% 14 Packet Pg. 221 1 I 7.1.c I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent POLICESERVICES SALARIES $ 6,916,238 $ 493,829 $ 531,645 $ 6,384,593 8% OVERTIME 454,780 62,032 51,171 403,609 11% HOLIDAY BUYBACK 250,491 - 412 250,079 0% BENEFITS 2,549,180 200,000 215,754 2,333,426 8% UNIFORMS 80,250 9,192 13,948 66,302 17% SUPPLIES 86,500 2,382 13,312 73,188 15% SMALL EQUIPMENT 165,410 474 12,204 153,207 7% PROFESSIONAL SERVICES 141,770 10,221 9,752 132,018 7% COMMUNICATIONS 32,000 253 288 31,712 1% TRAVEL 29,310 1,250 (11) 29,321 0% RENTAL/LEASE 920,851 81,777 76,232 844,619 8% REPAIR/MAINTENANCE 15,120 970 970 14,150 6% MISCELLANEOUS 61,350 9,519 2,307 59,043 4% $ 11,703,250 $ 871,900 $ 927,983 $ 10,775,267 8% COMMUNITY S ERVIC ES /EC 0 N DEV. SALARIES $ 245,505 $ 19,647 $ 20,037 $ 225,468 8% BENEFITS 76,033 6,180 6,414 69,619 8% SUPPLIES 7,000 5,500 5,500 1,500 79% SMALL EQUIPMENT 800 - - 800 0% PROFESSIONAL SERVICES 262,400 10,058 4,750 257,650 2% COMMUNICATIONS 1,490 17 21 1,469 1% TRAVEL 2,000 - - 2,000 0% RENTAL/LEASE 13,004 1,015 939 12,065 7% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 1,100 1,610 7,890 17% $ 618,232 $ 43,517 $ 39,270 $ 578,962 6% DEVELO PMENT SERVIC ES/PLANNING SALARIES $ 1,665,849 $ 113,129 $ 129,582 $ 1,536,267 8% OVERTIME 1,300 2,222 1,556 (256) 120% BENEFITS 609,831 42,368 51,981 557,850 9% UNIFORMS 500 - - 500 0% SUPPLIES 17,100 377 150 16,950 1% SMALL EQUIPMENT 6,100 - - 6,100 0% PROFESSIONAL SERVICES 678,380 3,097 16,398 661,982 2% COMMUNICATIONS 9,000 - - 9,000 0% TRAVEL 5,500 380 - 5,500 0% RENTAL/LEASE 143,236 12,846 11,822 131,414 8% REPAIRS & MAINTENANCE 6,800 - - 6,800 0% MISCELLANEOUS 54,060 1,436 958 53,102 2% $ 3,197,656 $ 175,855 $ 212,448 $ 2,985,208 7% ENGINEERING SALARIES $ 1,720,176 $ 107,879 $ 137,870 $ 1,582,306 8% OVERTIME 5,000 - 1,397 3,603 28% BENEFITS 678,356 44,804 56,864 621,492 8% UNIFORMS 450 - - 450 0% SMALL EQUIPMENT 2,200 - - 2,200 0% PROFESSIONAL SERVICES 53,840 500 - 53,840 0% COMMUNICATIONS 16,625 78 19 16,606 0% TRAVEL 600 - 380 220 63% RENTAL/LEASE 123,023 10,023 10,078 112,945 8% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 75,200 1,197 4,401 70,799 6% $ 2,678,070 $ 164,481 $ 211,009 $ 2,467,061 8% 15 Packet Pg. 222 I 7.1.c I Page 4 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Adopted 1/31/2018 1/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,096,118 $ 146,029 $ 151,994 $ 1,944,124 7% OVERTIME 10,000 369 213 9,787 2% BENEFITS 785,394 58,857 59,864 725,530 8% UNIFORMS 6,275 234 2,702 3,573 43% SUPPLIES 121,590 4,941 9,195 112,395 8% SMALL EQUIPMENT 8,500 - - 8,500 0% PROFESSIONAL SERVICES 644,920 4,720 3,016 641,904 0% COMMUNICATIONS 30,320 265 257 30,063 1% TRAVEL 5,070 - - 5,070 0% RENTAL/LEASE 264,674 21,051 22,094 242,580 8% PUBLIC UTILITY 175,338 13,747 16,624 158,714 9% REPAIR/MAINTENANCE 29,700 - 7,473 22,227 25% MISCELLANEOUS 94,610 8,536 7,492 87,118 8% $ 4,272,509 $ 258,749 $ 280,923 $ 3,991,586 7% PUBLIC WORKS SALARIES $ 369,334 $ 22,988 $ 23,413 $ 345,921 6% OVERTIME 200 - - 200 0% BENEFITS 129,196 8,582 8,499 120,697 7% SUPPLIES 8,600 503 28 8,572 0% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 200 8 7 193 4% COMMUNICATIONS 1,350 23 31 1,319 2% TRAVEL 500 - - 500 0% RENTAL/LEASE 91,193 10,096 7,504 83,689 8% PUBLIC UTILITY 3,007 288 333 2,674 11% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 4,900 0% $ 610,480 $ 42,488 $ 39,815 $ 570,665 7% FACILITIES MAINTENANCE SALARIES 754,619 58,709 65,044 689,575 9% OVERTIME 7,500 488 2,424 5,076 32% BENEFITS 310,160 25,204 30,085 280,075 10% UNIFORMS 3,000 108 120 2,880 4% SUPPLIES 87,000 3,741 5,544 81,456 6% SMALL EQUIPMENT 3,000 1,249 1,700 1,300 57% PROFESSIONAL SERVICES 758,000 - 6,609 751,391 1% COMMUNICATIONS 16,000 920 1,682 14,318 11% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 59,730 5,276 4,561 55,169 8% PUBLIC UTILITY 282,280 30,582 29,792 252,488 11% REPAIR/MAINTENANCE 63,500 6,953 25,029 38,471 39% MISCELLANEOUS 5,000 20 1,895 3,105 38% $ 2,350,789 $ 133,250 $ 174,485 $ 2,176,304 7% TOTAL GENERAL FUND EXPENDITURES S 44,364,843 $ 4,000,420 S 4,238,963 $ 40,125,880 10% 16 Packet Pg. 223 I 7.1.c I City of Edmonds, WA Monthly Revenue Summary -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,050,090 $ 2,050,090 $ 2,397,678 16.95% February 4,931,820 2,881,729 March 7,394,846 2,463,026 April 10,795,616 3,400,770 May 18,591,386 7,795,770 June 20,890,089 2,298,703 July 23,020,990 2,130,901 August 25,533,576 2,512,587 September 27,675,385 2,141,808 October 30,536,706 2,861,321 November 38,490,106 7,953,400 December 40,774,939 2,284,833 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2019 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 239,174 $ 239,174 $ 206,702-13.58% February 426,584 187,410 March 648,598 222,013 April 866,924 218,326 May 1,118,366 251,442 June 1,392,391 274,025 July 1,790,060 397,669 August 2,111,970 321,910 September 2,410,481 298,511 October 2,651,152 240,672 November 2,897,726 246,573 December 3,080,000 182,274 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 224 I 7.1.c I SALES TAX SUMMARY Sales Tax Analysis By Category Current Period: January 2019 Year -to -Date Total $665,493 Automotive Repair, $14,033 Health & Personal Care, Amusement & Construction Trade, Recreation, $6,809 $138,074 $22,576 Business Services, Accommodation, $2,828 $60,264 Clothing and Gasoline, $2,812 Accessories,$26,300 Retail Food Stores, Communications, $22,569 $20,045 I Wholesale Trade, - L Retail Automotive, $12,757 Misc Retail, $110,607 Others, $9,532 $155,779 Manufacturing, $7,520 Eating & Drinking, $78,503 Annual Sales Tax Revenue 10,000,000- Em $8,406,296 8,000,000 7 395 114 $6,741,838 $6,905,122 $5,840,764 6,000,000 4,000,000 2,000, 000 $665,493 C 2014 2015 2016 2017 2018 YTD 2019 ffimmmmmmm 18 Packet Pg. 225 I 7.1.c I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2019 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 583,740 $ 583,740 $ 665,493 14.01% February 1,326,812 743,072 March 1,890,823 564,012 April 2,418,442 527,618 May 3,087,512 669,070 June 3,695,140 607,628 July 4,344,323 649,183 August 5,056,215 711,892 September 5,734,922 678,707 October 6,438,793 703,871 November 7,175,252 736,459 December 7,825,000 649,748 City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2019 Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 92,468 $ 92,468 $ 67,644-26.85% February 188,382 95,914 March 270,480 82,098 April 338,414 67,935 May 391,853 53,439 June 429,417 37,564 July 458,287 28,870 August 482,130 23,843 September 504,337 22,207 October 530,073 25,736 November 567,790 37,717 December 626,600 58,810 Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 19 Packet Pg. 226 I 7.1.c I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2019 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 90,093 $ 90,093 $ 83,102 -7.76% February 180,099 90,007 March 261,769 81,670 April 347,309 85,539 May 425,673 78,364 June 504,828 79,155 July 580,361 75,533 August 657,995 77,634 September 738,345 80,350 October 815,639 77,294 November 889,278 73,638 December 967,200 77,922 Electric Utility Tax Telephone Utility Tax 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 180,392 $ 180,392 $ 171,454 -4.96% February 374,176 193,784 March 542,795 168,619 April 717,960 175,165 May 863,822 145,862 June 985,603 121,781 July 1,101,208 115,604 August 1,212,283 111,075 September 1,323,362 111,080 October 1,439,932 116,570 November 1,562,550 122,618 December 1,691,300 128,750 Electric Utility Tax 1,800,000 1,600,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0- Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 227 I 7.1.c I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2019 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 742,059 $ 742,059 $ 725,472 -2.24% February 1,256,325 514,266 March 1,990,166 733,842 April 2,476,952 486,786 May 3,203,262 726,310 June 3,766,233 562,971 July 4,657,894 891,661 August 5,440,698 782,804 September 6,513,015 1,072,317 October 7,251,320 738,305 November 8,101,309 849,989 December 8,624,564 523,255 Storm Water Sales Meter Water Sales 6,000,000 5,000,000 Oa JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget — Prior Year City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 322,033 $ 322,033 $ 317,727 -4.96% February 1,017,422 695,389 March 1,338,925 321,503 April 1,623,949 285,024 May 1,945,558 321,609 June 2,231,420 285,862 July 2,553,731 322,311 August 3,249,585 695,854 September 3,570,469 320,884 October 3,855,506 285,037 November 4,177,408 321,902 December 4,462,767 285,359 Storm Water Sales 14,500,000 13,500,000 12,500,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. ZZ Packet Pg. 228 I 7.1.c I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2019 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 764,057 $ 764,057 $ 766,027 0.26% February 1,382,019 617,962 March 2,141,223 759,204 April 2,762,974 621,752 May 3,530,212 767,237 June 4,158,923 628,711 July 4,943,476 784,553 August 5,570,113 626,637 September 6,371,750 801,637 October 7,005,968 634,218 November 7,783,039 777,071 December 8,408,534 625,495 *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 229 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 5,184,604 $ 5,184,604 $ 4,238,963-18.24% February 7,916,482 2,731,879 March 11,318,740 3,402,258 April 15,533,660 4,214,920 May 18,108,328 2,574,668 June 22,200,516 4,092,188 July 25,664,312 3,463,796 August 29,731,982 4,067,670 September 33,060,098 3,328,116 October 36,139,063 3,078,965 November 40,364,682 4,225,619 December 44,364,843 4,000,161 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2019 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,580,303 $ 2,580,303 $ 1,939,971-24.82% February 3,006,348 426,046 March 4,031,370 1,025,022 April 5,648,231 1,616,861 May 5,922,689 274,458 June 7,511,912 1,589,223 July 8,410,421 898,509 August 9,687,455 1,277,034 September 10,486,228 798,772 October 11,074,545 588,317 November 12,445,935 1,371,391 December 13,524,661 1,078,726 *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 230 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -City Council 2019 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 39,368 $ 39,368 $ 22,406-43.09% February 80,151 40,783 March 128,249 48,098 April 174,054 45,804 May 228,252 54,198 June 295,688 67,436 July 344,770 49,081 August 407,512 62,743 September 462,156 54,644 October 497,566 35,410 November 550,379 52,813 December 602,387 52,008 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2019 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 24,108 $ 24,108 $ 24,303 0.81% February 49,562 25,454 March 73,857 24,295 April 98,624 24,767 May 122,830 24,206 June 146,929 24,099 July 171,908 24,979 August 197,139 25,231 September 221,850 24,711 October 246,137 24,287 November 270,260 24,123 December 296,155 25,895 Office of Mayor 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. 24 Packet Pg. 231 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2019 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 46,632 $ 46,632 $ 48,901 4.87% February 97,790 51,158 March 148,537 50,747 April 189,740 41,203 May 236,212 46,472 June 282,909 46,697 July 332,296 49,387 August 380,431 48,135 September 426,855 46,424 October 471,872 45,017 November 519,709 47,838 December 590,331 70,622 Municipal Court Human Resources 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of Edmonds, WA Monthly Expenditure Report -Municipal Court 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 84,932 $ 84,932 $ 70,858-16.57% February 176,843 91,911 March 271,710 94,868 April 359,956 88,245 May 451,581 91,625 June 539,607 88,026 July 628,365 88,758 August 723,569 95,204 September 814,130 90,562 October 911,503 97,372 November 1,003,987 92,484 December 1,108,638 104,651 Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 232 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2019 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 38,544 $ 38,544 $ 39,270 1.88% February 82,051 43,507 March 130,166 48,114 April 191,996 61,831 May 233,127 41,130 June 277,966 44,839 July 323,762 45,796 August 379,014 55,252 September 428,169 49,155 October 483,157 54,989 November 542,833 59,676 December 618,232 75,399 City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 64,593 $ 64,593 $ 70,355 8.92% February 120,556 55,963 March 176,231 55,674 April 234,202 57,971 May 289,750 55,548 June 341,414 51,664 July 396,840 55,427 August 457,532 60,692 September 509,418 51,886 October 566,970 57,551 November 625,898 58,928 December 685,420 59,522 City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 233 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2019 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 105,811 $ 105,811 $ 157,010 48.39% February 223,450 117,639 March 288,686 65,236 April 348,497 59,811 May 415,163 66,666 June 484,344 69,181 July 565,500 81,157 August 659,328 93,828 September 750,896 91,567 October 818,398 67,503 November 887,646 69,248 December 1,048,911 161,265 Finance Technology Rental Fund 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 136,163 $ 136,163 $ 128,270 -5.80% February 231,248 95,085 March 327,667 96,419 April 424,772 97,105 May 522,853 98,081 June 618,458 95,605 July 715,576 97,118 August 814,308 98,732 September 925,824 111,516 October 1,033,709 107,886 November 1,133,987 100,278 December 1,236,705 102,718 Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 234 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2019 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 74,130 $ 74,130 $ 47,964-35.30% February 148,260 74,130 March 222,390 74,130 April 296,520 74,130 May 370,650 74,130 June 444,780 74,130 July 518,910 74,130 August 593,040 74,130 September 667,170 74,130 October 741,300 74,130 November 815,430 74,130 December 889,560 74,130 Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 - 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -"- Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Police 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 918,263 $ 918,263 $ 927,983 1.06% February 1,856,735 938,473 March 2,781,669 924,934 April 3,716,173 934,504 May 4,648,160 931,987 June 5,608,921 960,761 July 6,545,932 937,010 August 7,473,401 927,470 September 8,414,446 941,045 October 9,459,662 1,045,216 November 10,718,700 1,259,038 December 11,703,250 984,550 Police 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 / 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 235 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -Development Services 2019 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 218,088 $ 218,088 $ 212,448 -2.59% February 462,656 244,568 March 713,536 250,880 April 963,575 250,039 May 1,234,900 271,325 June 1,488,390 253,490 July 1,749,974 261,584 August 2,035,538 285,564 September 2,306,175 270,636 October 2,584,386 278,212 November 2,877,648 293,261 December 3,197,656 320,008 Parks & Recreation Development Services 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 288,480 $ 288,480 $ 280,923 -2.62% February 585,197 296,717 March 901,581 316,385 April 1,225,767 324,186 May 1,567,765 341,998 June 1,907,233 339,468 July 2,348,284 441,051 August 2,870,896 522,612 September 3,260,988 390,092 October 3,601,521 340,533 November 3,897,643 296,122 December 4,272,509 374,866 Parks & Recreation 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 236 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -Public Works 2019 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 50,384 $ 50,384 $ 39,815-20.98% February 102,273 S1,889 March 153,446 51,173 April 204,598 51,153 May 255,170 50,572 June 306,227 51,057 July 357,744 51,517 August 407,869 50,125 September 456,744 48,874 October 506,690 49,946 November 556,681 49,991 December 610,480 53,799 Facilities Maintenance Public Works 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 184,130 $ 184,130 $ 174,485 -5.24% February 369,117 184,987 March 565,346 196,229 April 751,445 186,099 May 940,324 188,880 June 1,111,607 171,283 July 1,327,774 216,167 August 1,510,526 182,752 September 1,712,947 202,421 October 1,915,450 202,503 November 2,120,220 204,771 December 2,350,789 230,569 Facilities Maintenance 2,400,000 2,100,000 1,800,000 1,500,000 1,200,000 900,000 600,000 300,000 0 11 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 237 I 7.1.c I City of Edmonds, WA Monthly Expenditure Report -Engineering 2019 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 198,452 $ 198,452 $ 211,009 6.33% February 396,185 197,733 March 611,391 215,206 April 833,040 221,649 May 1,050,545 217,504 June 1,281,202 230,657 July 1,504,043 222,841 August 1,742,412 238,369 September 1,968,767 226,355 October 2,200,555 231,788 November 2,424,722 224,166 December 2,678,070 253,348 *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 238 INVESTMENT PORTFOLIO SUMMARY I 7.1.c I City of Edmonds Investment Portfolio Detail As of January 31, 2019 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FICO SCIP FNMA FHLB FNMA FHLMC FNMA FNMA FHLB FNMA FHLMC FNMA FNMA FHLB RFCS FHLB FNMA FNMA FHLMC FNMA FM FHLB FFCB FHLMC FHLMC FHLMC First Financial Bonds CD Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds Bonds CD TOTAL SECURITIES Washington State Local Gov't Investment Pool Snohomish County Local Gov't Investment Pool TOTAL PORTFOLIO 1,009,725 0.23 1,035,000 1,030,226 2,500,000 0.34 2,500,000 2,500,000 999,750 0.36 1,000,000 996,012 1,000,400 0.38 1,000,000 995,862 988,720 0.65 1,000,000 993,128 995,970 0.67 1,000,000 991,416 1,994,310 0.74 2,000,000 1,982,108 997,300 1.16 1,000,000 986,621 2,003,780 1.16 2,000,000 1,972,980 2,000,000 1.16 2,000,000 1,978,270 2,003,868 1.24 2,000,000 1,968,608 1,000,000 1.41 1,000,000 983,558 1,000,000 1.41 1,000,000 983,558 3,000,000 1.45 3,000,000 2,941,500 1,999,698 1.45 2,120,000 2,040,534 2,000,000 1.50 2,000,000 1,975,396 1,000,000 1.58 1,000,000 980,418 1,000,000 1.58 1,000,000 980,418 999,500 1.92 1,000,000 983,727 2,005,474 1.97 2,000,000 1,959,750 2,000,000 2.17 2,000,000 1,968,736 2,000,000 2.39 2,000,000 1,982,610 968,940 2.62 1,000,000 977,292 2,000,000 2.82 2,000,000 1,972,946 999,400 2.92 1,000,000 980,093 1,000,000 3.07 1,000,000 986,467 2,803,516 4.79 2,803,516 2,803,516 42,270,352 1.6 42,458,516 41,895,750 SCI P - CD,_ Issuer Diversification First 6% Financial - CD, 7% RFCS, 5% FNMA, 31% FHLMC, 19% FM, 5%J. FHLB, 24% FI CO, 2% 14,180,642 14,180,642 2,495,141 2,495,141 $ 59,134,299 $ 58,571,532 04/25/ 19 06/04/ 19 06/13/ 19 06/20/ 19 09/27/ 19 10/02/ 19 10/28/ 19 03/30/20 03/30/20 03/30/20 04/28/20 06/30/20 06/30/20 07/13/20 07/15/20 07/30/20 08/28/20 08/28/20 12/30/20 01 /19/21 04/01 /21 06/22/21 09/13/21 11 /26/21 12/30/21 02/25/22 11 /15/23 Demand Demand 1.42% 2.65°% 1.40% 1.40% 1.50% 1.25% 1.35% 1.38% 1.45% 1.65% 1.35% 1.38% 1.38% 1.20% 1.60% 1.75% 1.40% 1.40°% 1.75% 1.50% 1.87% 2.18% 1.73% 2.13% 2.00°% 2.15% 2.10% 2.49% 1.98% Cash and Investment Balances (in $Millions) _Checking, $1.4 , 2% State LGIP, $14.2 , 24% Bonds, $37.2, 61% L County LGIP, $2.5 , 4% CD's, $5.3 , 9% 32 Packet Pg. 239 I 7.1.c I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,000,000 917,754 $800,000 $653,690 $600,000 $400,000 S335,926 $423,816 $200,000 163 214 $133,672 2017 2018 YTD 2019 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) — - - 6 Month Treasury Rate (Benchmark) City Blended Rate 2.8% 2.5%------— - - - — -- — 2.3%-------------- 2.0% -""" _---—- 1.8 1.5 1.3% 1.0% 0.8% 0.5% 0.3 0.0 February April June August October December $20,000,000 $15, 000,000 $10, 000,000 $ 5,000, 000 Maturity Distribution and Rate of Return I 1 0 0 � 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 54-60 M o 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 33 Packet Pg. 240 7.1.c GENERAL FUND OVERVIEW L 0 Q FUND BALANCES CHANGE IN FUND BALANCES GENERAL FUND & SUBFUNDS ---- ACTUAL ---- ---- ACTUAL ---- c 12/31 /2018 1 /31 /2019 2/28/2019 Q1 YTD M 001-General Fund $ 8,400,404 $ 6,559,120 $ (1,841,28, 009-Leoff-Medical Ins. Reserve 333,447 297,813 (35,63, a� 011-Risk Management Fund 931,522 935,503 3,98- CY 012-ContingencyReserve Fund 5,496,597 5,520,089 23,49, 2, t 014-Historic Preservation Gift Fund 12,629 7,139 (5,49( c 016-Building Maintenance 210,221 210,221 - 0 017 - Marsh Restoration & Preservation 309,178 310,473 1,29! 018 -Edmonds Homelessness Response 225,443 225,443 - 019 - Edmonds Opioid Response 250,000 250,000 - Total General Fund & Subfunds $ 16,169,441 $ 14,315,801 $ - $ - $ (1,853,641 L *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. 4) a� **Balance of Interfund Loans from Fund 012 is $51,710 to Fund 104 and $23,958 to Fund 112. � L d E d 0 General Fund & Subfunds ? 18 0 a 15 a� 12 ■ General Fund u & Subfunds M c 9 $14.17 $12 32 ■ Civic Field u. = i+ 6 :E c 0 3 $2.00 $2.00 CD CD c - N Dec 2018 Jan 2019 0 3 c c m *Please note that these revenues and expenses occur within annual cycles. E U This Interim Report is not adjusted for accruals or those annual cycles. a The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 34 Packet Pg. 441 7 GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES S GOVERNMENTAL FUNDS ---- ACTUAL ---- ---- ACTUAL ---- p 12/31 /2018 1 /31 /2019 2/28/2019 Q1 YTD General Fund & Subfunds $ 16,169,442 $ 14,315,801 $ (1,853,64' i s Special Revenue 8,346,660 8,578,075 231,41 E u Debt Service (1,688) (1,688) t Capital Projects 2,204,665 2,202,536 (2,12f Total Governmental Funds $ 26,719,078 $ 25,094,724 $ - $ - $ (1,624,35z C. 18 15 12 N c 0 9 6 3 Governmental Fund Balances -By Fund Group $16.17 $14.32 ♦General Fund & Subfunds t Special Revenue 3.58 Debt Service Capital Projects X$21M � $2.20 Dec 2018 Jan 2019 28 24 Qvi c 0 16 12 8 4 Governmental Fund Balances - Combined 526.72 Dec 2018 Jan 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 35 Packet Pg. 242 I 7.1.c I SPECIAL REVENUE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCE; GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- SPECIAL REVENUE 12/31/2018 1/31/2019 2/28/2019 Q1 YTD 104 - Drug Enforcement Fund $ - $ 49 $ 4f 111 - Street Fund 1,234,388 1,122,065 (112,3Z 112 - Combined Street Const/Improve - 12,125 12,12! 117 - Municipal Arts Acquis. Fund 571,629 568,980 (2,64! 118 - Memorial Street Tree 18,931 19,012 8, 120 - Hotel/Motel Tax Revenue Fund 78,220 81,875 3,65: 121 - Employee Parking Permit Fund 77,180 84,985 7,80! 122 - Youth Scholarship Fund 15,057 14,475 (58, 123 -Tourism Promotional Fund/Arts 66,738 68,944 2,20E 125 - Real Estate Tax 2 ** 2,131,480 2,240,527 109,04' 126 - Real Estate Excise Tax 1 2,463,687 2,577,851 114,16, 127 - Gifts Catalog Fund 295,738 367,449 71,71 , 130 - Cemetery Maintenance/Improvement 213,145 209,220 (3,92t 136 - Parks Trust Fund 160,885 161,573 682 137 - Cemetery Maintenance Trust Fund 987,367 992,557 5,19( 138- Sister City Commission 8,116 8,151 3! 140 -Business Improvement Disrict 24,099 48,237 24,13! [Total Revenue $ 8,346,660 $ 8,578,075 $ - $ - $ 231,41E *Balance of Interfund Loans from Fund 012 is $51,710 to Fund 104 and $23,958 to Fund 112 **$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding 15 12 �+ 9 c 0 6 3 $8.35 Dec 2018 Special Revenue Funds $8.58 Jan 2019 ■ Special Revenue *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 36 Packet Pg. 243 I 7.1.c I ENTERPRISE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND a ENTERPRISE ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31/2018 1/31/2019 2/28/2019 Q1 YTD 421 -Water Utility Fund $ 16,436,954 $ 16,786,443 $ 349,48! 422 - Storm Utility Fund 10,218,569 10,251,278 32,71( 423 - Sewer/WWTP Utility Fund 43,368,141 43,993,045 i 624,901 . L 424 - Bond Reserve Fund 843,976 843,977 i 411 -Combined Utility Operation 148,008 159,855 11,84- 1 Total Enterprise Funds $ 71,015,647 $ 72,034,598 $ - $ - $ 1,018,95- *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Enterprise and Agency Fund Balances as of January 31, 2019 <az QQq nas Combined Utility Water Storm Sewer/WWFP $209,869 Bond Reserve Firemen's Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 37 Packet Pg. 244 1 I 7.1.c I SUMMARY OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 1 /31 /2019 2/28/2019 Q1 YTD Governmental Funds $ 26,719,078 $ 25,094,724 $ (1,624,35z Enterprise Funds 71,015,647 72,034,598 1,018,95- Internal Services Fund 9,962,155 9,947,965 (14,19( Agency Funds 217,698 209,869 (7,82f Total City-wide Total $107,914,579 $107,287,156 $ - $ - $ (627,42,- Governmental Fund Balances (Excluding General Fund) as of January 31, 2019 Drug Enforcement Fund Street Fund Combined Street Const/Improve Fund Municipal Arts Acquis. Fund Memorial Street Fund Hotel/Motel Tax Revenue Fund Employee Parking Permit Fund Youth Scholarship Fund Tourism Promotional Fund/Arts Real Estate Excise Tax 2 Real Estate Excise Tax 1, Parks Acq Gifts Catalog Fund Cemetery Maintenance/Improvement Parks Trust Fund Cemetery Maintenance Trust Fund Sister City Commission Business Improvement District L.I.D. Fund Control $ (1,688) Parks Capital Construction Fund $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 38 Packet Pg. 245 I 7.1.c I INTERNAL SERVICE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND It BALANCES i INTERNAL SERVICE ---- ACTUAL ---- ---- ACTUAL ---- U FUNDS 12/31 /2018 1 /31 /2019 2/28/2019 Q1 YTD t 511 - Equipment Rental Fund $ 9,622,218 $ 9,672,365 c $ 50,14E 512 -Technology Rental Fund 339,937 275,600 (64,33-1 s Total Internal Service Funds $ 9,962,155 $ 9,947,965 $ - $ - $ (14,19( 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 $9,622,218 Dec 2018 Internal Service Fund Balances $9,672,365 Jan 2019 ■ 511- Equipment Rental Fund ■ 512-Technology Rental Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 39 Packet Pg. 246 1 7.2 City Council Agenda Item Meeting Date: 03/12/2019 Fund Balance / Reserve Policy Discussion Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History The City Council Finance Committee last reviewed the draft Fund Balance Policy on June 12, 2018. Here are the key takeaways: The Committee agreed the policy drafts do not need to go back to LRFP for further review, but modifications would be made by staff based on the suggestions made by Finance Committee Councilmembers Buckshnis and Teitzel. Then, the drafts would come back to Finance once more for another review before we take the issue to full Council as a study item. Councilmembers Buckshnis and Teitzel are of the opinion the Risk Management Reserve can be discontinued and balance of the Risk Management Reserve can be combined with the General Fund. Finance Director James stated that we may want to continue to have a Risk Management Reserve, but reduce the funding amount from 2% to 1%. He will do some more research to determine whether the 1% is still warranted or whether we should discontinue the fund, then bring that information to the Finance Committee for further discussion. Ultimately, after Council discusses this as a study item, it will need to be brought back to Council for a formal vote to either keep or discontinue the fund. The chart below shows the last five years of expenditures paid out of the Risk Management Fund: Prior Five Year of Risk Management Fund Expenditure History Year Expenditures Description of Use % of General Fund Revenue 2018 0.00 None Expended 0.0% 2017 81,276.83 Claim Settlement 0.2% 2016 0.00 None Expended 0.0% 2015 71,528.49 Claim Settlement 0.2% 2014 0.00 None Expended 0.0% There was consensus we need clearer financial policies to guide us as we move forward, especially with regard to fund balance and reserves. MRSC recommends reserves of at least 16% of operating expenses. There is currently a fairly wide range of reserve levels in nearby cities. Each Council needs to consider how much risk it wants to take as it establishes reserve levels. Those that have stable revenue streams are prone to take more risk by maintaining reserve levels below 16% while those with greater revenue volatility have a more conservative Packet Pg. 247 7.2 approach and maintain reserves higher than that level. Attached to this Agenda Memo is a Fund Balance Reserve Policy Summary From Other Cities. There was agreement we need to keep our policies as simple as possible, recognizing there is a need for at enough detail to inform future administrators and Councilmembers of terminology and the need for certain reserve funds. There was agreement we should try to limit reserve funds to those absolutely necessary and avoid having reserve funds that may serve the same (or very similar) purposes. For instance, having a contingency reserve fund may not be necessary if we have a very clear fund balance policy. And if we really need to a have "disaster" related reserve fund as well as an operating reserve fund, it will be very important for the Finance Director to clearly explain to Council in the study session why separate reserve funds are necessary. Also, we discussed whether a general fund operating reserve and a stabilization fund are both necessary. Again, if the Finance Director believes both are important, it will be critical to clearly explain to Council what purposes both will serve. The updated draft removed the Stabilization Reserve as between both the General Fund Operating Reserve and the Contingent Reserve Fund, they will provide sufficient levels of reserves. We agreed our policies should strive to maintain sufficient reserve levels to sustain city operations during economic downturns or natural disasters while not being excessive, as we don't want to create a "dead money" situation. The essential thing here is for Council to come to agreement on what we believe is "sufficient" for reserve levels. The updated draft policy now calls for a total combined fund reserves not to exceed 20% of the Adopted General Fund Operating Revenue Budget. The 20% fund balance target shall 1) not exceed the limitations set forth by RCW 35A.33.145, which sets the statutory maximum at $0.375 per $1,000 of assessed valuation and 2) when combined with the General Fund Operating Reserve, the two fund balance reserves shall not exceed 20% of the General Fund's Adopted Annual Revenue Operating Budget. In other words, if the General Fund Operating Reserve balance equals 16% of operating budget, then the Contingent Reserve Fund balance cannot exceed 4% of the operating budget There was disagreement as to whether an economic downturn is on the horizon. Diane believes the downturn may not occur within the next five years (caution: there was a news item today about softening of international monetary markets, and the U.S. stock market has fallen recently on news of the Fed hiking interest rates). Scott believes it may occur sooner. This is a very important issue for Edmonds, as it gets to the need (or lack of need) for urgency in getting our reserves in order prior to the downturn. For the study session, it will be very important for Scott to provide the latest economic trend data (international, national and local) to help Council understand what is likely coming in our economy. We need GFOA and MRSC guidance in the package for Council to consider in the study session, including the article Mike Bailey wrote called "It Depends," discussing the drivers for varying reserve levels for local cities --including an assessment of how volatile revenues may be (such as the level of a city's dependence on volatile revenues such as sales tax). These articles are included as attachments to the Agenda Memo We need CAFRs from 2012 forward in the packet for the Council study session so we can see the trends of reserves and balances. These will be shared with the Committee GASB 54 needs to be in the packet for the Council study session so we can all be current on governmental guidance on this issue. A GASB 54 summary is included as an attachment to the Agenda Memo Packet Pg. 248 7.2 We may want separate reserves for streets and buildings to minimize the risk we may need to discontinue investments in these areas when the next economic downturn hits. Additional fund balance reserves will be brought as amendments in subsequent Committee meetings There was discussion around how the reserve funds should be administered. For instance, concern was expressed there may be some pressure to "sweep" reserve funds into projects such as Civic Field, the Waterfront Connector or the Ebb Tide walkway project if those projects come up short on grant funding. The policies need to clearly define how they maybe used and what authorities are required to use them. We agreed the policy drafts weren't too far away from being ready to bring to Council as study items. Scott will incorporate the feedback from Diane and I in the next drafts, focusing on keeping the drafts as concise as possible. Staff Recommendation Review Amended policy, provide feedback and recommendations. Narrative <Type or insert text here> Attachments: Reserve Policy Draft City of Edmonds Reserve Management Policy For March 2019 Finance Committee Fund Balance Reserve Policy Summary From Other Cities Which Finance Policies Work Best It Depends GFOA Fund Balance Guidelines for the General Fund GASB 54 Fund Balance Classifications Summary Packet Pg. 249 7.2.a Subject: Reserve Policy CITY OF EDMONDS RESERVE POLICY Original Policy Date: N/A Originating Department: Finance Division Last Revision Date: N/A 1.0 PURPOSE: To establish a Reserve Policy for the City which is capable of addressing the various types (categories) of the City's operating and restricted use funds. The objectives of this Policy are to: (i) provide a clear understanding of the goals and objectives of reserve establishment, (ii) offer guidance and limitations regarding the establishment, use and replenishment of City reserves, and (iii) establish a process for periodic reporting and review of City reserves. 2.0 ORGANIZATION AFFECTED: All City funds. 3.0 REFERENCES: 4.0 GENERAL FUND RESERVE POLICY: The General Fund is used to account for all general expenditures of the City not specifically levied or collected for other City funds, and for expenditures related to providing general services by the City. For the purpose of this policy and as it applies to the General Fund only, the City will establish a Contingency Reserve Fund with a minimum balance of 8% of annual General Fund revenues. At no time, however, shall the balance in the Contingency Reserve Fund fall below 8% unless specifically waived by the City Council because of an unforeseen emergency. The City shall maintain a targeted balance of 16% of annual General Fund revenues. Triggers: Budget/Forecasted Downturn of X% in Next Budget Cycle Natural Disater Acts of Terrorism 4.1 If actual expenditures in the General Fund are less than budgeted expenditures, and the General Fund does not end the year at a deficit, at least 5% of the difference between actual revenue and actual expenditures will revert to the Contingency Reserve Fund and may then be re -appropriated at the discretion of the City Council. 4.2 The City will annually direct a minimum of 5% of sales tax receipts from new construction (NAICS Industry Classification Code 23) to the Contingency Reserve Fund, up to $100,000 per year. Packet Pg. 250 7.2.a 4.3 Total annual transfers to the Contingency Reserve Fund shall not be more than 125% of the amounts calculated in Sections 4.0, 4.1 and 4.2 above. Once funded up to the 16% target, there shall be no limitation on the maximum annual contribution to the Contingency Reserve Fund. 4.4 Use of Contingency Reserve Fund — To the extent that there is an imbalance in the General Fund between budgeted revenues and budgeted expenditures, City Council and administration will strive to address the imbalance first with revenue increases, expenditure reductions, or a combination of the two. Use of the Contingency Reserve Fund is a one-time, non -recurring funding source. If an imbalance in the General Fund occurs that can not be addressed with additional revenues or expenditure reductions, a multiyear plan shall be developed to address the imbalance concurrently with the planned reserve draw down of the Contingency Fund. The implementation of the replenishment plan will be done in accordance with the guidelines below (see "Replenishment of Reserves"). A planned draw down of the fund's reserves should: (i) not exceed 50% of the balance in the Contingency Reserve Fund, and (ii) not reduce the reserve below 4% of annual General Fund revenues. 4.5 Replenishment of Reserves — The following criteria will be used to restore the Contingency Reserve Fund based upon the remaining fund balance compared to the minimum reserve guideline: (i) If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. (ii) If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. (iii) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. 4.6 Annual Status Reporting and Periodic Review — Annually, after presentation of the City's Comprehensive Annual Financial Report, the Finance Director will prepare and present an updated Reserve Level Status report by August 1 st of the following year. At least every five years, the Mayor, based on advice from the Finance Director, will ask the City Council to reaffirm or revise this policy, including the percentages established herein. 5.0 RISK MANAGEMENT RESERVE POLICY: 5.1. The City shall maintain a Risk Management Reserve Fund dedicated to mitigation of the risk of loss arising from potential claims and lawsuits against the City for general liability purposes as well as claims resulting from natural disasters such as earthquakes. Amounts not needed for current or estimated future claims will be made available along with the Contingency Reserve Fund in Section 4 for unanticipated expenditures or significant declines in actual revenue versus budgeted revenue. 5.2. The Risk Management Reserve Fund shall be set at 2% of annual General Fund revenues. The City shall reach the target of 2% no later than fiscal year 2014. 5.3. Legal claims expenses incurred below the City's insurance deductible amounts will be paid for out of the Risk Management Reserve Fund. Uninsured legal claim expenses will also be deducted from the Risk Management Reserve Fund. 5.4. Use of the Risk Management Reserve Fund — A draw down of the fund's reserves should: 2 Packet Pg. 251 7.2.a (i) not exceed 50% of the balance in the Risk Management Reserve Fund, and (ii) not reduce the reserve below 0.5% of annual General Fund revenues. Council may grant exceptions to this limitation on draw down of reserves at its discretion. Any exception granted will be adopted as part of the City's annual budgeting process. 5.5. Replenishment of Reserves — The following criteria will be used to restore the Risk Management Reserve Fund based upon the remaining fund balance compared to the minimum reserve guideline: (i) If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 3 to 5 year period. (ii) If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 2 to 3 year period. (iii) If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 2 year period. 5.6. The City Council may, at their discretion and as necessary, transfer funds between the Contingency Reserve Fund and the Risk Management Reserve Fund. Once the two reserve funds are fully funded up to the minimum levels as established within this policy, at no time will the combined balances of both funds decline below 8% of annual General Fund revenues without adopting of a replenishment plan. Packet Pg. 252 7.2.b City of Edmonds � � r I890 kR�O DRAFT Fund Balance Reserve Policy March 2019 Packet Pg. 253 7.2.b Table of Contents ARTICLE I INTRODUCTION.........................................................................................................3 ARTICLE II DEFINITIONS............................................................ Error! Bookmark not defined. ARTICLE III CRITERIA FOR ESTABLISHING APPROPRIATE FUND BALANCE RESERVE LEVELS........................................................................................................................................4 Section1. Volatility.....................................................................................................................4 Section 2. Operating Fund Size.....................................................................................................4 Section 3. Purpose of Fund Balance Reserves.................................................................................4 Section4. Bond Ratings...............................................................................................................4 ARTICLE IV COMMITTED GENERAL FUND BALANCE RESERVES POLICY .............................4 Section 1. Establishment and Purpose of Operating General Fund Operating Reserve .........................4 ARTICLE V CONTINGENT RESERVE FUND BALANCE POLICY................................................5 ARTICLE TIC E 371 RISK MANAGEMENT FUND BALANCE NCE RESERALE POLICY ARTICLE VI ANNUAL FUND BALANCE TYPES - STATUS REPORT...........................................7 ARTICLE VII FIVE-YEAR RESERVE RATE REVIEW...................................................................7 ARTICLE VIII DEVIATIONS FROM POLICY................................................................................7 ARTICLE IX EFFECTIVE DATE..................................................................................................10 Page 2 Packet Pg. 254 7.2.b ARTICLE I INTRODUCTION The overall objective of Fund Balance/Reserve Management Policy is to define that portion of fund balance that is unavailable to support the current budget. In many ways, fund balance represents working capital, which can either be used as a liquidity reserve or for spending in future years. A comprehensive fund balance/reserve management policy provides guidelines for the major funds of the City of Edmonds and provides a structured approach in setting reserve levels in specifically designated funds. This Fund Balance/Reserve Management Policy is intended to guide prudent use of resources to provide for the much needed services to taxpayers and to maintain sound management policies. It is essential that governments maintain adequate levels of fund balance reserve to mitigate risks and provide a back-up for revenue shortfalls. Policy It is the policy of the City of Edmonds to provide for the continuity of City government by planning ahead for economic uncertainties and unforeseen or unplanned major expenditures. In order to achieve reserve goals the City must exercise prudent debt and liability management policies and follow sound fiscal management policies that prioritize the City's core services. This policy establishes reserve fund balance accounts that will provide funding for emergencies, economic uncertainties and for unanticipated operating expenses or revenue shortfalls. In addition, this policy incorporates provisions of Governmental Accounting Standards Board Statement (GASB) no. 54, Fund Balance Reporting and Governmental Fund Type Definitions. Objectives The purpose of this Fund Balance/Reserve Management Policy is to assist the City in the pursuit of the following equally important objectives: 1. Build adequate reserves which will provide the City the resources necessary for financial stabilization, particularly during times of unforeseen emergencies and economic downturns; 2. Establish sound fiscal reserve policies that will serve as the foundation for ensuring that strong fiscal management policies guide future City decisions; 3. Provide a clear understanding of the goals and objectives of all funds maintained by the City particularly committed and assigned fund balances; 4. Provide prudent guidelines regarding the establishment, use and replenishment of City committed or assigned fund balances/reserves; 5. Establish a process for periodic reporting and review of the City's various fund balances (reserves); and 6. Enhance the City's credit ratings received from rating institutions through the establishment of clearly delineated Fund/Reserve policies that promote strong fiscal management; 7. Establish reserve policies that are in full compliance with GASB 54 financial reporting requirements. Page 3 Packet Pg. 255 7.2.b ARTICLE II CRITERIA FOR ESTABLISHING APPROPRIATE FUND BALANCE RESERVE LEVELS There are key elements that must be reviewed and analyzed to determine the appropriate size of a given fund balance reserve (R€sen,€). Failure to follow the guidelines established in this policy can result in developing unattainable fund reserve goals or unsustainable fund balance reserve levels. The following criteria shall be used in determining the appropriate fund balance reserve levels: Section 1. Volatility The predictability and/or the volatility of its revenues or its expenditures (i.e., higher levels of fund balance reserves may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile). Section 2.Operating Fund Size The overall size of the fund's budgetary events should be taken into consideration in setting the required fund balance reserve level and type for a particular fund. Section 3. Purpose of Fund Balance Reserves Another consideration for determining the size of each reserve will be the purpose of the reserve: Is there significant or perceived exposure to one-time outlays (e.g., disasters, immediate capital needs, state budget cuts, or are there potential drains upon fund resources from other funds, or conversely, are there potential reductions in funding transfers from other funds)? Section 4. Bond Ratings The potential impact on the entity's bond ratings and the corresponding increased cost of borrowed funds. ARTICLE III COMMITTED GENERAL FUND BALANCE RESERVES POLICY This Policy shall establish and define funding for a committed General Fund Balance Reserve to be called the General Fund Operating Reserve. The purpose of the reserve is for meeting economic uncertainties, o� or of the Cit and for unanticipated expenses or revenue shortfalls. This Policy requires the City to establish and maintain a General Fund Operating Reserve in an amount equal to or greater than 16% of the General Fund's Adopted Annual Revenue Operating Budget. If it is determined that the reserve balances are not adequate, the Finance Director shall propose an amendment to these policies. A detailed accounting of this reserve account will be maintained by the Finance Department to show deposits, withdrawals (when authorized pursuant to policies contained herein) and interest earned. All accounting for these accounts shall be recorded in the City's ERP system. A detailed report, prepared by the Finance Department, shall be presented annually to the Council. Section 1. Establishment and Purpose of Operating General Fund Operating Reserve A separate balance sheet account shall be setup by the Finance Director for the General Fund Operating Reserve, to be used in instances of fiscal emergencies that include: economic uncertainties, unforeseen emergencies and unanticipated operating expenses or revenue shortfalls. Page 4 Packet Pg. 256 7.2.b The Mayor has the power to declare a fiscal emergency based upon one of the following: 1) A natural catastrophe; 2) An immediate threat to health and public safety; or 3) A significant decline in General Fund revenues causing a "Gap" where expenditures exceed revenues. The fiscal emergency declared by the Mayor must be approved by a simple majority of the City Council. Limitations of Fund Use Any use of the committed General Fund Operating Reserves shall be used only in cases of fiscal emergency and shall not be used to augment ongoing budgetary/operating spending increases. The committed General Fund Operating Reserve may also be used for one-time non -reoccurring expenditures and/or capital projects (operations and maintenance shall not be included), all as submitted by the Mayor and approved by the Council. The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor. In his/her presentation to the Council, the Mayor or his/her designee shall include a detailed list of how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds. Transition Policy Council adoption of this policy will trigger moving an amount not less than 16% of the General Fund's Adopted Annual Operating Revenue Budget from unrestricted fund balance to the General Fund Operating Reserve. Committed Fund Balance Reserve Replenishment The Committed General Fund Reserve shall be restored pursuant to the guidelines delineated below: 1) If a reserve is drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. 2) If a reserve is drawn down by 11-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3) If the reserve is drawn down by 26-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. ARTICLE IV CONTINGENT RESERVE FUND BALANCE POLICY This Policy shall establish and define funding for a committed Fund Balance Reserve to be called the Contingent Reserve Fund. The primary purpose of the reserve is for meeting emergencies of the City and, secondarily, if the General Fund Operating Reserve have been exhausted, the Contingent Reserve Fund can be use in times of economic uncertainties, and for unanticipated expenses or revenue shortfalls. The target balance of the Reserve shall 1) not exceed the limitations set forth by RCW 35A.33.145, which sets the statutory maximum at $0.375 per $1,000 of assessed valuation and 2) when combined with the General Fund Operating Reserve, the two fund balance reserves shall not exceed 20% of the General Fund's Adopted Annual Revenue Operating Budget. In other words, if the General Fund Operating Reserve balance equals 16% of operating budget, then the Contingent Page 5 Packet Pg. 257 7.2.b Reserve Fund balance cannot exceed 4% of the operating budget. It further requires a simple majority vote of Council with a statement declaring the reason for their use. A detailed accounting of the Fund shall be maintained by the Finance Department to show deposits, withdrawals (when authorized pursuant to policies contained herein) and be presented annually to the Council. The Mayor has the power to declare a fiscal emergency based upon one of the following: 1) A natural catastrophe; 2) An immediate threat to health and public safety; or 3) A significant economic decline in General Fund revenues causing a "Gap" where expenditures exceed revenues. The fiscal emergency declared by the Mayor must be approved by a simple majority of the City Council. Limitations of Fund Use Any use of the committed Contingent Reserves shall be used in cases of fiscal emergency, shall not be used to augment ongoing budgetary/operating spending increases and should be used only after the General Fund Operating Reserves have been exhausted or when City Council approves specific used of the committed Contingent Reserve for one-time non -reoccurring expenditures and/or capital projects (operations and maintenance shall not be included). The amount of funds to be withdrawn from this committed fund balance reserve shall be determined by the Mayor. In his/her presentation to the Council, the Mayor or his/her designee shall include a detailed list of how the funds will be applied. A simple majority vote of the Council shall be required to approve the amount and use of funds. Replenishment of the Reserve 1) If a reserve is drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. 2) If a reserve is drawn down by 11-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3) If the reserve is drawn down by 26-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. :�rrrrrr�ir�rrzs�rrs��rs , , • _ .��s�r � . �. . _ Page 6 Packet Pg. 258 7.2.b •�r�e+ser.� ru�eesr. � •�:r.� resE� . - ON ARTICLE V ANNUAL FUND BALANCE TYPES - STATUS REPORT Once a year, in August, the City Finance Director shall present to the Council a comprehensive report on the City's fund balance reserve types as of June 30th. The report shall include an updated fund balance reserve level for each fund balance type. This report shall include the following funds: 1. General Fund Operating Reserve balance; 2. Contingency Reserve Fund balance. ARTICLE VI FIVE-YEAR RESERVE RATE REVIEW Every five years, during the annual budget hearings, the Mayor, based upon a comprehensive financial and economic review of all City fund balance types and in consultation with the City Finance Director, and Department Directors as necessary, shall make recommendations to the City Council for either maintaining existing fund balance reserve polices or revising fund balance reserve policies including percentage ranges established by category herein and replenishment requirements by categories established herein. ARTICLE VII DEVIATIONS FROM POLICY No deviations from the fund balance reserve polices set forth in this Policy will be allowed except as approved by a simple majority of vote by the Council. This includes any increase or decrease in the base fund balance reserve levels established by this policy and expenditures from fund balance reserve accounts for anything other than the intended budgeted use of said fund balance. ARTICLE VIII DEFINITIONS Page 7 Packet Pg. 259 7.2.b Budget - A plan of financial operation containing an estimate of proposed expenditures for a given period (usually a fiscal year) and a proposed forecast of revenues (receipts) to cover them. A budget is also a plan that outlines an organization's financial and operational goals and strategies in monetary terms. Capital Expenditures are expenditures incurred when monies are spent either to buy fixed assets or to add to the value of an existing fixed asset with a useful life that extends beyond the fiscal year. In accounting, a capital expenditure is added to an asset account ("capitalized"), thus increasing the asset's basis (the cost or value of an asset). The general rule (even for municipalities) is that if the property acquired has a useful life longer than the fiscal year, the cost must be capitalized. The capital expenditure costs are then amortized or depreciated over the life of the asset in question. Comprehensive Annual Financial Report (CAFR) - A CAFR is a set of financial statements for a state, municipality or other governmental entity that comply with the accounting requirements established by the Governmental Accounting Standards Board (GASB). It must be audited by an independent auditor using generally accepted government auditing standards. The CAFR consists of three sections: Introductory, Financial and Statistical. The Introductory section orients and guides the reader through the report. The Financial section presents the entity's basic financial statements as well as notes to the statements and the independent auditors' report. The Statistical section provides additional financial and statistical data, including data about financial trends that may better inform the reader about the government's activities. Council - Means the legislative body (the city council) that governs the City of Edmonds. Expenditure - The actual payment of cash or cash equivalent for goods delivered or services rendered, or a charge against available funds in settlement of an obligation as evidenced by an invoice, voucher or other such document during the fiscal year. For governmental reporting purposes, expenditures include expenses or a provision for debt retirement not reported as a liability of the fund from which retired. A capital expenditure is cash used to purchase fixed assets costing $5,000 with a useful life more than 1 year. Fiscal Year - A 12 month period to which the annual operating budget applies and the end of which a governmental unit determines its financial position and the results of its operations. The City has specified January 1 through December 31 as its fiscal year. Fund - A fund is a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and "residual" equity or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain planned objectives in accordance with special regulations, restrictions or limitations. Fund Balances - The overall objective of fund balance reporting is to isolate that portion of a fund balance that is unavailable to support the following period's budget (see GASB 54 definition below). In general, an unassigned fund balance shall be defined as those amounts that are not restricted, committed, or assigned, and „nene ,,. i-be,.oa of a particular fund at the end of the fiscal year. Page 8 Packet Pg. 260 7.2.b GASB 54 - Fund Balance Reporting and Governmental Fund Type Definitions - The City of Edmonds's CAFR Financial Statements are required to comply with GASB 54 beginning with its Fiscal Year End 2011 CAFR going forward. GASB 54 changes and identifies fund balance classifications that can be more consistently applied by clarifying existing governmental fund type definitions. • Fund balance is basically the difference between the assets and liabilities reported in a fund. GASB statement No. 54 provides the following five categories for classifying fund balance and related definitions to be used for describing the components of fund balance: 1. Nonspendable Fund Balance Amounts that are not in a spendable form or are required to be maintained intact. Due to the nature or form of the resources, they generally cannot be expected to be converted into cash or a spendable form (e.g. Inventories and prepaid amounts). This also includes long-term loan and notes receivable and property held for resale. Applies as well to amounts that must be retained intact legally or contractually. 2. Restricted Fund Balance — Amounts that can be spent only for the specific purposes stipulated. Constraints are placed on the use of resources by external parties (e.g. by creditors, grant providers, contributors) or by laws or regulations (e.g. constitution or legally enforceable language). Restrictions may be changed or lifted only with the consent of the resource provider. 3. Committed Fund Balance — Amounts can only be used for the specific purposes determined by a formal action of City Council. Constraints on fund balance use are imposed by internal formal action of the government's highest level of decision -making authority (e.g. City Council) and can only be removed or changed by taking the same type of action it employed to commit those amounts through legislation, resolution, or ordinance (e.g. funds committed to satisfy contractual obligations). Action to constrain resources must occur prior to year-end; however the amount can be determined in the subsequent period. 4. Assigned Fund Balance — Assigned fund balances include amounts that are limited by the Mayor, or his/her designee, for its intended use, but little or no formal action is required to modify or eliminate those limitations. Assigned fund balances comprises amounts intended to be used for a specific purpose. Amounts reported as assigned should not result in a deficit in unassigned fund balance. Also relates to all governmental funds other than the General Fund, with any remaining positive amounts not classified as nonspendable, restricted or committed. 5. Unassigned Fund Balance — Comprises the residual classification for the General Fund and includes all amounts not contained in the other classifications. Unassigned amounts are available for any purpose. This represents the residual amount of the fund balance that has not been restricted, committed, or assigned. General Fund - In public sector accounting, the General Fund is the primary operating fund for all revenues of the City that are not otherwise restricted as to their use, including monies from local property and sales tax, and other revenue sources that are not assigned for a specific purpose. The General Fund provides the resources necessary to pay/sustain the day-to-day activities for City services such as administration, community services, parks and recreation, police, fire, public works, elected officials, Mayor, and City Council. When governments or administrators talk about "balancing the budget" they typically mean balancing the budget for their general fund. Government Accounting Standards Board (GASB) - GASB is the private, nonpartisan, nonprofit organization that works to create and improve the rules U.S. state and local governments follow when accounting for their finances and reporting them to the public. While the GASB does not have the power Page 9 Packet Pg. 261 7.2.b to enforce compliance with the standards it promulgates, the authority for its standards is recognized under the Rules of Conduct of the AICPA. Also, legislation in many states requires compliance with GASB standards, and governments usually are expected to prepare financial statements in accordance with those standards when they issue bonds or notes or otherwise borrow from public credit markets. The GASB was established in 1984 and is funded by publication sales, contributions from state and local governments, and voluntary assessment fees from municipal bond issues. Operating Budget — A detailed projection of all estimated income and expenses based on forecasted revenue during a given period (usually one year). Since an operating budget is a short-term budget, capital outlays are excluded because they are long-term costs. One-time revenues, such as grants, settlements, sales of assets and transfers are excluded because often they are non -recurring sources of revenues and cannot be counted on coming in from one budget cycle to the next. Revenue - The income of a government from all sources appropriated for the payment of the public expenses. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Structural Budget Deficit or "Gap" - A budget deficit (Gap) that results from a fundamental imbalance whereby current year governmental expenditures exceed current year revenues without any consideration of carryover or prior year unspent revenue balances if they exist. A structural deficit remains across the operating fiscal cycle because the general level of government spending is too high for the prevailing revenue structure (e.g., taxes, fees and other sources). A fiscal Gap, is a structural budget deficit over an extended period of time and not only includes the structural deficit at a given point in time but also the difference between promised future government commitments, such as health and retirement spending, and future planned or anticipated tax and other revenues. Another description is that the current revenue structure is insufficient to maintain services at the current level. ARTICLE IX EFFECTIVE DATE This resolution shall take effect upon its final adoption by the City Council. Page 10 Packet Pg. 262 7.2.c W. WASHINGTON MID -SIZED FINANCIAL POLICY SUMMARY RISK FUND RESERVE TARGET BALANCE CONTINGENCY CITY POLICY RANGE POLICY TARGET RANGE RESERVE POLICY TARGET RANGE AUBURN N N/A Y 8-12% NOTE #2 NOTE #2 N/A BOTHELL N N/A Y 15% of operating expenditures N/A N/A BREMERTON Y NOTE #1 minimum of 8.5% of operating Y NOTE #3 expenditures (NOTE #6) DES MOINES N N/A y NOTE #4 NOTE #5 NOTE #5 KENT N N/A Y cap of 18% of general fund y 10% of total city revenues fiscal year budget KIRKLAND N N/A N If uncommitted ending fund Y 80%of statutory balance dollars are available, cap of $0.375 per policy calls for distributing 50% $1000 of assessed of fund balance to the various valuaton reserve funds ISSAQUAH N N/A Y cap of 20% of general fund Y no cap defined in expenditures policy LYNNWOOD N N/A Y NOTE#7 N N/A MARYSVILLE N N/A Y 10% of general fund revenue N NOTE #8 MILL CREEK N N/A Y at least 15% of total general N NOTE #10 fund budgeted revenue (NOTE #9) MUKILTEO N N/A Y NOTE#11 Y Minimum of $1m PUYALLUP N N/A Y 8 - 15% of operating revenues N NOTE #12 REDMOND N N/A Y 12.% of operating revenues N NOTE #13 RENTON N N/A Y 12%of general fund operating N N/A expenditures SHORELINE N N/A Y 10% of economical ly-sensitive Y "Budget revenues (NOTE #14) Contingency" reserve of $805k NOTE 1: Bremerton is self -insured, and risk management pool varies each year based on claims activity. There is no specific funding target range. NOTE 2: Auburn also maintains a "cumulative reserve fund" with a range of 5-10% of general governmental operating expenditures. Other proprietary funds target balances of 10-20%of budgeted operating, maintenance and capital expenditures NOTE 3: Target is $0.375/$1000 of assessed valuation of property within the city. NOTE 4: Target is mimimum of 16.67%of recurring operating expenditures NOTE5: Has "stabilization reserve", which is 5%of general fund revenues NOTE 6: 2018 actual ending fund balance was 14.2%of operating expenditures NOTE 7: 19.5% of general fund operating expenses are allocated to two reserve funds: revenue stabilization fund and unencumbered (unassiged) fund balance. NOTE 8: endingfund balance may be held as reserve of reappropriated to a capital reserve, long term obligaton or debt service fund. NOTE 9: excluding beginning fund balance NOTE 10: General fund surpluses will be used to fund onttime operations,capital expenditures or dedicated to the CIP NOTE 11: General fund operating reserve is established as a "cash flow reserve," equal to two months (or 16.6%) of budgeted operating expenditures NOTE 12: Inclusion of all reserves brings total to 18.7%of general fund revneues NOTE 13: General fund reserve is also used to cover contingencies such as natural disasters NOTE 14: Economically sensitive revenues are "volatile" revenues such as taxes from sales tax, gambling tax, state -shared revenues, recreation fees, etc. Shoreline also maintains a $3m General Fund Operating Reserve for cash flow purposes Packet Pg. 263 MRSC - Which Financial Policies Work Best? 'It Depends.' Page I of 4 7.2.d �MRSC Local Government Success Which Financial Policies Work Best? 'It Depends.' April 26, 2017 by Mike Bailey Category: Finance Advisor, Finance Policies I was preparing a presentation on financial management recently and was reminded of a concept that has been reinforced to me many times over the years. For purposes of this blog post, I'll call it the 'It Depends' concept. I first gave some thought to this idea some time ago when I was involved in a discussion on what the right level of fund balance should be for local governments. This discussion occurred in the Committee on Budgeting and Financial Management for the Government Finance Officers Association (GFOA). The most common question GFOA regularly got from its 19,000 members was "what is the right level of fund balance for local government?" and the answer, in its entirety, was "it depends." That was all — an "it depends" followed by a "thank you for asking!" Fortunately, we soon realized that while "it depends" was the right answer, it was also totally unsatisfying. Real GFOA members, who worked with real councils / boards seeking to adopt meaningful financial policies, wanted more. So the budget committee went on to provide some additional guidance around the "it depends" answer. The current GFOA best practice has since evolved into different aspects on the fund balance question. There are published best practice documents on Fund Balance in the General Fund and Working Capital in Enterprise Funds. Essentially, the general guidance is to maintain at least two months of fund balance or working capital — but, of course, it depends. Different Strokes for Different Folks So, why do I think that "it depends" is the right answer? As pointed out in the GFOA's best practice documents on the topic, each government's context will be different. Our economies are different, our sources of revenues are different, our habits and practices are different. These differences are what makes local government an interesting and challenging place to work. Packet Pg. 264 http://mrsc.org/Home/Stay-Informed/MRSC-Insight/May/Best-Financial-Policy-It-Depend... 5/18/2017 MRSC - Which Financial Policies Work Best? 'It Depends.' Page 2 of 4 7.2.d No one set of answers will always (or ever) apply to the challenges and opportunities that we are confronted with. But these differences also need to be taken into account when we determine the best policies for our specific jurisdiction. Have a Conversation I also like this answer because it gets at the heart of what makes for the best policy guidance: Before a meaningful policy can be developed, a good conversation needs to occur. This conversation should be informed by such things as the best practice guidance mentioned above, your own past experiences, a review of the issues and influences that may come into play, and other elements. A discussion of this nature allows participants to interact with data, advice, experience, their own ideas, and the ideas of others. Thoughtful discussion allows best policy guidance to emerge, to be documented, and then, to be adopted by the legislative body. This is a great way to start a budget process. Take a look at the policies you've adopted (or maybe should still adopt) and consider if these continue to provide the best 'guardrails' to guide your local government into the future. Have the conversation! Beyond Fund Balance The "it depends" concept extends beyond fund balance. There are many, many areas where it is important to provide policy guidance for an organization to work effectively together and make progress over time. There is a tension inherent in these discussions that should be recognized as part of the discussion. Too much policy control will limit the flexibility of the staff to function as efficiently as possible. Too little control may enable administrative action that is outside the bounds of what the legislative (policy) body would prefer. Finding that happy medium between efficiency and preferred behavior will only occur through a thoughtful discussion. Potential Discussions Examples of potential discussions resulting in good policy guidance include: Purchasing limits —At what points do procurement of goods and services require council / board approval? Fees and charges —Who has what authority for setting fees in your organization? What are the goals in fee setting: cost recovery, equity, accessibility? Grants —Who can apply for grants? Are there any priorities for which grants to pursue? Where is responsibility for grant compliance? Investments —Who is authorized to invest public funds? What are the goals of the program? What investments are permissible? Balanced budgets —Is cash forward, or fund balance, available as a revenue to balance budgets? Capital expenditures —What is the capitalization threshold? What qualifies for a capital project in the budget: cost and life of the resulting asset? In each of these examples it can be very helpful to know the right answer before confronted with the challenge. The 'right' answer will be different from one local government to another. Therefore some discussion will be necessary to arrive at the best answer for your entity. Packet Pg. 265 http://mrsc.org/Home/Stay-Informed/MRSC-Insight/May/Best-Financial-Policy-It-Depend... 5/18/2017 MRSC - Which Financial Policies Work Best? 'It Depends.' Page 3 of 4 7.2.d Fortunately, in the public sector we can benefit from each other's experiences. The MRSC website has many good examples of financial policies adopted by various local governments (and is a great place to start). However, at the end of the day, the best financial policies for your jurisdiction can only be determined after a good conversation. That is because the answer to any of these questions is - "It depends." Not sure what the right financial policies are for your jurisdiction? MRSC has just launched a new series of online resources to help you develop policies and procedures that are tailored to your jurisdiction's needs. We've focused on five key areas in particular: • Asset management • Cost allocation • Debt • Fund balance/reserves • Investments For each area, we provide key questions to consider as well as links to best practices and examples from local jurisdictions in Washington. We can't give you the right answer — like Mike says, "it depends" — but we can help you ask the right questions to get there! About Mike Bailey Mike Bailey writes for MRSC as a Finance Advisor. Mike Bailey is currently the Finance Director for the city of Redmond. Previously he worked as Administrator of Finance and Information Services for the city of Renton and as the Director of Finance for the city of Lynnwood. Mr. Bailey also served as president of the Washington Finance Officers Association and is the Vice Chair of the GFOA Budget Committee. An experienced CPA and GFOA budget reviewer, Mr. Bailey co-founded the annual Budget and Fiscal Management Workshops held each summer. Mr. Bailey conducts numerous workshops and has authored various articles on local government finance, including Effective Budgeting in Washington State Cities published by the Association of Washington Cities. The views expressed in Advisor columns represent the opinions of the author and do not necessarily reflect those ofMRSC. VIEW ALL POSTS BY MIKE BAILEY / Leave a Comment - Comments Packet Pg. 266 http://mrsc.org/Home/Stay-Informed/MRSC-Insight/May/Best-Financial-Policy-It-Depend... 5/18/2017 MRSC - Which Financial Policies Work Best? 'It Depends.' Page 4 of 4 7.2.d 0 comments on Which Financial Policies Work Best? 'It Depends.' Blog post currently doesn't have any comments. © 2015 MRSC of Washington. All rights reserved. Privacy & Terms. Packet Pg. 267 http://mrsc.org/Home/Stay-Informed/MRSC-Insight/May/Best-Financial-Policy-It-Depend... 5/18/2017 7.2.e Government Finonce Officers Associotion Fund Balance Guidelines for the General Fund Type: Best Practice Background: In the context of financial reporting, the term fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). Budget professionals commonly use this same term to describe the net position of governmental funds calculated on a government's budgetary basis.' While in both cases fund balance is intended to serve as a measure of the financial resources available in a governmental fund; it is essential that differences between GAAP fund balance and budgetary fund balance be fully appreciated. GAAP financial statements report up to five separate categories of fund balance based on the type and source of constraints placed on how resources can be spent (presented in descending order from most constraining to least constraining): nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance, and unassigned fund balance.' The total of the amounts in these last three categories (where the only constraint on spending, if any, is imposed by the government itself) is termed unrestricted fund balance. In contrast, budgetary fund balance, while it is subject to the same constraints on spending as GAAP fund balance, typically represents simply the total amount accumulated from prior years at a point in time. The calculation of GAAP fund balance and budgetary fund balance sometimes is complicated by the use of sub -funds within the general fund. In such cases, GAAP fund balance includes amounts from all of the subfunds, whereas budgetary fund balance typically does not. Often the timing of the recognition of revenues and expenditures is different for purposes of GAAP financial reporting and budgeting. For example, encumbrances arising from purchase orders often are recognized as expenditures for budgetary purposes, but never for the preparation of GAAP financial statements. The effect of these and other differences on the amounts reported as GAAP fund balance and budgetary fund balance in the general fund should be clarified, understood, and documented. It is essential that governments maintain adequate levels of fund balance to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates. In most cases, discussions of fund balance will properly focus on a government's general fund. Nonetheless, financial resources available in other funds should also be considered in assessing the adequacy of unrestricted fund balance in the general fund. Recommendation: GFOA recommends that governments establish a formal policy on the level of unrestricted fund balance that should be maintained in the general fund for GAAP and budgetary purposes.' Such a guideline should be set by the appropriate policy body and articulate a framework and process for how the government would increase or decrease the level of unrestricted fund balance over a specific time Packet Pg. 268 7.2.e period.' In particular, governments should provide broad guidance in the policy for how resources will be directed to replenish fund balance should the balance fall below the level prescribed. Appropriate Level. The adequacy of unrestricted fund balance in the general fund should take into account each government's own unique circumstances. For example, governments that may be vulnerable to natural disasters, more dependent on a volatile revenue source, or potentially subject to cuts in state aid and/or federal grants may need to maintain a higher level in the unrestricted fund balance. Articulating these risks in a fund balance policy makes it easier to explain to stakeholders the rationale for a seemingly higher than normal level of fund balance that protects taxpayers and employees from unexpected changes in financial condition. Nevertheless, GFOA recommends, at a minimum, that general-purpose governments, regardless of size, maintain unrestricted budgetary fund balance in their general fund of no less than two months of regular general fund operating revenues or regular general fund operating expenditures.' The choice of revenues or expenditures as a basis of comparison may be dictated by what is more predictable in a government's particular circumstances.' Furthermore, a government's particular situation often may require a level of unrestricted fund balance in the general fund significantly in excess of this recommended minimum level. In any case, such measures should be applied within the context of long-term forecasting, thereby avoiding the risk of placing too much emphasis upon the level of unrestricted fund balance in the general fund at any one time. In establishing a policy governing the level of unrestricted fund balance in the general fund, a government should consider a variety of factors, including: 1. The predictability of its revenues and the volatility of its expenditures (i.e., higher levels of unrestricted fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile); 2. Its perceived exposure to significant one-time outlays (e.g., disasters, immediate capital needs, state budget cuts); 3. The potential drain upon general fund resources from other funds, as well as, the availability of resources in other funds; 4. The potential impact on the entity's bond ratings and the corresponding increased cost of borrowed funds; 5. Commitments and assignments (i.e., governments may wish to maintain higher levels of unrestricted fund balance to compensate for any portion of unrestricted fund balance already committed or assigned by the government for a specific purpose). Governments may deem it appropriate to exclude from consideration resources that have been committed or assigned to some other purpose and focus on unassigned fund balance, rather than on unrestricted fund balance. Use and Replenishment. The fund balance policy should define conditions warranting its use, and if a fund balance falls below the government's policy level, a solid plan to replenish it. In that context, the fund balance policy should: 1. Define the time period within which and contingencies for which fund balances will be used; 2. Describe how the government's expenditure and/or revenue levels will be adjusted to match any new economic realities that are behind the use of fund balance as a financing bridge; 3. Describe the time period over which the components of fund balance will be replenished and the means by which they will be replenished. Generally, governments should seek to replenish their fund balances within one to three years of use. Specifically, factors influencing the replenishment time horizon include: 1. The budgetary reasons behind the fund balance targets; 2. Recovering from an extreme event; 3. Political continuity; 4. Financial planning time horizons; Packet Pg. 269 7.2.e 5. Long-term forecasts and economic conditions; 6. External financing expectations. Revenue sources that would typically be looked to for replenishment of a fund balance include nonrecurring revenues, budget surpluses, and excess resources in other funds (if legally permissible and there is a defensible rationale). Year-end surpluses are an appropriate source for replenishing fund balance. Unrestricted Fund Balance Above Formal Policy Requirement. In some cases, governments can find themselves in a position with an amount of unrestricted fund balance in the general fund over their formal policy reserve requirement even after taking into account potential financial risks in the foreseeable future. Amounts over the formal policy may reflect a structural trend, in which case governments should consider a policy as to how this would be addressed. Additionally, an education or communication strategy, or at a minimum, explanation of large changes in fund balance is encouraged. In all cases, use of those funds should be prohibited as a funding source for ongoing recurring expenditures. Committee: Accounting, Auditing, and Financial Reporting Governmental Budgeting and Fiscal Policy Notes: 1. For the sake of clarity, this recommended practice uses the terms GAAP fund balance and budgetary fund balance to distinguish these two different uses of the same term. 2. These categories are set forth in Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. 3. Sometimes restricted fund balance includes resources available to finance items that typically would require the use of unrestricted fund balance (e.g., a contingency reserve). In that case, such amounts should be included as part of unrestricted fund balance for purposes of analysis. 4. See Recommended Practice 4.1 of the National Advisory Council on State and Local Budgeting governments on the need to "maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees because of temporary revenue shortfalls or unpredicted one-time expenditures" (Recommended Practice 4.1). 5. In practice, a level of unrestricted fund balance significantly lower than the recommended minimum may be appropriate for states and America's largest governments (e.g., cities, counties, and school districts) because they often are in a better position to predict contingencies (for the same reason that an insurance company can more readily predict the number of accidents for a pool of 500,000 drivers than for a pool of fifty), and because their revenues and expenditures often are more diversified and thus potentially less subject to volatility. 6. In either case, unusual items that would distort trends (e.g., one-time revenues and expenditures) should be excluded, whereas recurring transfers should be included. Once the decision has been made to compare unrestricted fund balance to either revenues and/or expenditures, that decision should be followed consistently from period to period. Packet Pg. 270 7.2.f GASB 54 Fund Balance Classifications Summar The objective of this Statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. This Statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. The initial distinction that is made in reporting fund balance information is identifying amounts that are considered nonspendable, such as fund balance associated with inventories. This Statement also provides for additional classification as restricted, committed, assigned, and unassigned based on the relative strength of the constraints that control how specific amounts can be spent. The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision -making authority. Amounts in the assigned fund balance classification are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed. In governmental funds other than the general fund, assigned fund balance represents the remaining amount that is not restricted or committed. Unassigned fund balance is the residual classification for the government's general fund and includes all spendable amounts not contained in the other classifications. In other funds, the unassigned classification should be used only to report a deficit balance resulting from overspending for specific purposes for which amounts had been restricted, committed, or assigned. Governments are required to disclose information about the processes through which constraints are imposed on amounts in the committed and assigned classifications. Governments also are required to classify and report amounts in the appropriate fund balance classifications by applying their accounting policies that determine whether restricted, committed, assigned, and unassigned amounts are considered to have been spent. Disclosure of the policies in the notes to the financial statements is required. This Statement also provides guidance for classifying stabilization amounts on the face of the balance sheet and requires disclosure of certain information about stabilization arrangements in the notes to the financial statements. How the Changes in This Statement Will Improve Financial Reporting The requirements in this Statement will improve financial reporting by providing fund balance categories and classifications that will be more easily understood. Elimination of the reserved component of fund balance in favor of a restricted classification will enhance the consistency between information reported in the government -wide statements and information in the governmental fund financial statements and avoid confusion about the relationship between reserved fund balance and restricted net assets. The fund balance classification approach in this Statement will require governments to classify amounts consistently, regardless of the fund type or column in which they are presented. As a result, an amount cannot be classified as restricted in one fund but unrestricted in another. The fund balance disclosures will give users information necessary to understand the Packet Pg. 271 7.2.f processes under which constraints are imposed upon the use of resources and how those constraints may be modified or eliminated. The clarifications of the governmental fund type definitions will reduce uncertainty about which resources can or should be reported in the respective fund types. Nonsoendable Fund Balance The nonspendable fund balance classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. The "not in spendable form" criterion includes items that are not expected to be converted to cash, for example, inventories and prepaid amounts. It also includes the long-term amount of loans and notes receivable, as well as property acquired for resale. However, if the use of the proceeds from the collection of those receivables or from the sale of those properties is restricted, committed, or assigned, then they should be included in the appropriate fund balance classification (restricted, committed, or assigned), rather than nonspendable fund balance. The corpus (or principal) of a permanent fund is an example of an amount that is legally or contractually required to be maintained intact. Restricted Fund Balance Net Assets Restricted by Enabling Legislation, should be reported as restricted fund balance. Fund balance should be reported as restricted when constraints placed on the use of resources are either: a. Externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or Imposed by law through constitutional provisions or enabling legislation. Enabling legislation, as the term is used in this Statement, authorizes the government to assess, levy, charge, or otherwise mandate payment of resources (from external resource providers) and includes a legally enforceable requirement that those resources be used only for the specific purposes stipulated in the legislation. Legal enforceability means that a government can be compelled by an external party — such as citizens, public interest groups, or the judiciary —to use resources created by enabling legislation only for the purposes specified by the legislation. Committed Fund Balance Amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government's highest level of decision -making authority should be reported as committed fund balance. Those committed amounts cannot be used for any other purpose unless the government removes or changes the specified use by taking the same type of action (for example, legislation, resolution, ordinance) it employed to previously commit those amounts. The authorization specifying the purposes for which amounts can be used should have the consent of both the legislative and executive branches of the government, if applicable. Committed fund balance also should incorporate contractual obligations to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual requirements. In contrast to fund balance that is restricted by enabling legislation, as discussed above, amounts in the committed fund balance classification may be redeployed for other purposes with appropriate due process, as explained below. Constraints imposed on the use of committed amounts are imposed by the government, separate from the authorization to raise the underlying revenue. Packet Pg. 272 7.2.f The formal action of the government's highest level of decision -making authority that commits fund balance to a specific purpose should occur prior to the end of the reporting period, but the amount, if any, which will be subject to the constraint, may be determined in the subsequent period. Assiened Fund Balance Amounts that are constrained by the government's intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance, except for stabilization arrangements, as discussed below. Intent should be expressed by (a) the governing body itself or (b) a body (a budget or finance committee, for example) or official to which the governing body has delegated the authority to assign amounts to be used for specific purposes. Both the committed and assigned fund balance classifications include amounts that have been constrained to being used for specific purposes by actions taken by the government itself. However, the authority for making an assignment is not required to be the government's highest level of decision - making authority. Furthermore, the nature of the actions necessary to remove or modify an assignment is not as prescriptive as it is with regard to the committed fund balance classification. Constraints imposed on the use of assigned amounts are more easily removed or modified than those imposed on amounts that are classified as committed. Some governments may not have both committed and assigned fund balances, as not all governments have multiple levels of decision -making authority. Unassigned Fund Balance Unassigned fund balance is the residual classification for the general fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the general fund. The general fund should be the only fund that reports a positive unassigned fund balance amount. Stabilization Arraneements Some governments formally set aside amounts for use in emergency situations or when revenue shortages or budgetary imbalances arise. Those amounts are subject to controls that dictate the circumstances under which they can be spent. Many governments have formal arrangements to maintain amounts for budget or revenue stabilization, working capital needs, contingencies or emergencies, and other similarly titled purposes. The authority to set aside those amounts generally comes from statute, ordinance, resolution, charter, or constitution. Stabilization amounts may be expended only when certain specific circumstances exist. The formal action that imposes the parameters for spending should identify and describe the specific circumstances under which a need for stabilization arises. Those circumstances should be such that they would not be expected to occur routinely. For example, a stabilization amount that can be accessed "in an emergency" would not qualify to be classified within the committed category because the circumstances or conditions that constitute an emergency are not sufficiently detailed, and it is not unlikely that an "emergency" of some nature would routinely occur. Similarly, a stabilization amount that can be accessed to offset an "anticipated revenue shortfall" would not qualify unless the shortfall was quantified and was of a magnitude that would distinguish it from other revenue shortfalls that occur during the normal course of governmental operations. Packet Pg. 273 7.2.f Fund Balance Classification Policies and Procedures Governments should disclose the following about their fund balance classification policies and procedures in the notes to the financial statements: a. For committed fund balance: (1) the government's highest level of decision -making authority and (2) the formal action that is required to be taken to establish (and modify or rescind) a fund balance commitment b. For assigned fund balance: (1) the body or official authorized to assign amounts to a specific purpose and (2) the policy established by the governing body pursuant to which that authorization is given Governments that establish stabilization arrangements, should disclose the following information in the notes to the financial statements: a. The authority for establishing stabilization arrangements (for example, by statute or ordinance) b. The requirements for additions to the stabilization amount C. The conditions under which stabilization amounts may be spent d. The stabilization balance, if not apparent on the face of the financial statements. Minimum Fund Balance Policies If a governing body has formally adopted a minimum fund balance policy (for example, in lieu of separately setting aside stabilization amounts), the government should describe in the notes to its financial statements the policy established by the government that sets forth the minimum amount. Packet Pg. 274 7.3 City Council Agenda Item Meeting Date: 03/12/2019 New Budget In Brief Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History In an effort to increase financial transparency and awareness, the Finance Department produced a high- level, stand-alone version of its FY2019 Budget Book, which could be easily understood by individuals regardless of their financial background or expertise. As a result, the Department created City's first budget -in -brief (BIB). The 12 page BIB is intended to support the City's annual budget as the City's Citizen's Report (PAFR) does to support the Comprehensive Annual Financial Report (CAFR). The hope is that the BIB communicates with stakeholders in a manner that the City's more voluminous and complex formal annual budget cannot. Although City of Edmonds publishes a budget document each year, for many stakeholders, the BIB will be the first budget document that can be easily understood. Staff Recommendation Narrative Attachments: 2019_Budget_ln_Brief Opt Packet Pg. 275 2019 BUDGET IN BRIEF CITY OF EDMC WASHINGTON 41 � _ 1•� � c a f a ~ E �n • �i -mLJSEU 00 FOR THE FISCAL YEAR ENDING DECEMBER 31, 2012. 7.3.a E FROM I T is an honor to welcome you to the City of Edmonds' FY 2019 Budget In Brief. Each year, the City of Edmonds produces a budget document to fulfill the Community's vision for where our resources should be directed. We strive for excellence in providing sound, reasonable, honest, and transparent management of these resources. Thank you for taking the time to stay informed on the important budgetary decisions made by your City Council and Administration. The City's budget is nearly 200 pages in length due to the many documents we are required by law to include. While the entire budget document is available to view at any time, we created this Budget In Brief so residents can see summaries of the essential elements of the City's budget. We believe it is important that you understand all of the services that the City of Edmonds provides, and this document is abbreviated for your convenience. Our budget reflects the City Council's goals, maintains long-term financial health and stability of our General Fund and reserves, and continues the delivery of high -quality services for our community. The FY 2019 budget allocates $109.5 million, including these priorities: • $323,000 for two new Street department FTE's dedicated to building new sidewalks • $75,000 to Enhance our Arts & Culture through the Edmonds Center for the Arts • $250,000 for Transitional Housing • $933,868 contribution towards development of the new Waterfront Center • Dedicated $1.3 million for Marsh restoration • $200,000 for accessible playgrounds • $2 million for the City's street overlay program • $2.5 million for City-wide pedestrian safety improvements • $4.3 million for beach rehabilitation and parking lot improvement associated with the Waterfront Center • A new School Resource Officer for Scriber Lake High School For a more detailed look at the City of Edmonds' FY 2019 Adopted Budget, please visit the City's website at http://budget.edmondswa.gov Through sound fiscal management, we are able to deliver Mayor Dave Earling the services our community members expect from their local government. By providing important services for today, as well as planting seeds for a strong future, we ensure that we will continue to grow great things here in Edmonds! Thankyou Packet Pg. 277 CITY OF EDMONDS AT A Cm*LAKI% 8.9 SQUARE PARKS & MILES OF MILES RECREATION STREET POPULATION:t:t:t • • • • • • 4 DTI RECREATION 42,209 46PARKS 2FACILITIES 32334 ® 3,900" REGISTERED VOTE VOTERS ® PUBLIC BEACH WHITE 79.2%ASIAN 8.5% PUBLIC SAFETY HISPANIC/LATINO 5.3% AFRICAN AMERICAN 1.1 % i HAWAIIAN OTHER 5.0% .��. PACIFIC ISLANDER 0.5% AMERICAN INDIAN POLICE FIRE ALASKA NATIVE 0.4% 31,612 5,558 911 CALLS 911 CALLS 4 ONE THREE STATION STATIONS 145 2000 W � GALLONS Q V PERMINUTE 3MG DAILY 1 BILLION 3:LL YEARLY 130 MILES OF SEWER MAIN 144 MILES OF STORM MAIN Packet Pg. 278 7.3.a MEET YOUR CITY vrFICIv1.S LL Council positions are at -large positions. The Edmonds City Council meets as a body of the whole on the first, third, and fourth Tuesdays each month starting at 7:00 PM, and meets the second Tuesday of every month in Committee. Council meetings are held in the Public Safety Complex located at 250 5th Avenue North in Edmonds and are open to the public. Councilmembers (from left) Mike Nelson (2015-21), Diane Buckshnis (2010-19), Dave Teitzel (2016- 19), Kristiana Johnson (2012-21), Mayor Dave Earling (2012-19), Neil Tibbot (2016-19), Adrienne Fraley-Monillas (2010-21), and Thomas Mesaros (2014-19) Dave Earling Mayor Linda Coburn Municipal Court Judge Patrick —-.Al Doherty a Compaan Economic "`Police Development "Chief Director Mary Ann Hardie Human Resources Director -rl Carrie Hite Parks and Recreation .iF Director �-y Id Scott Shane James Hope Finance Development Director Services r. Director Phil Williams Public Works Director Scott Passey City Clerk Packet Pg. 279 DEVELOPING THE %., ry,S BUU%jET ESIGNING a City Budget is one of the most important jobs of a Mayor and the City Council. It requires a great deal of effort, a lot of time, a careful ordering of priorities, consultation with the comprehensive plan and capital improvement plan, and considerable input from citizens. The City's Budget process is built around three key components: 2. PRIORITIES The City's budget allocates funding to meet prioritized needs of City Administration and City Council. :EVENUE FORECAST revenue forecast for the oming year determines much funding is available 3. CAPITAL IMPROVEMENT PROJECT A Capital Improvement Plan (CIP) forecasts spending on capital projects over the next six years. 2019 BUDGET HIGHLIGHTS PUBLIC SAFETY The Budget includes funding for a new School Resource Officer at Scriber Lake High School, construction of sidewalks and ADA Curb Ramps, Audible Pedestrian Signals and a Pedestrian Safety Program. QUALITY OF LIFE The City is investing in Eco-Friendly projects to include restoration of the marsh and reducing greenhouse gas emissions and Citizen Wellbeing initiatives that include contributions to the Waterfront Center, Outdoor Fitness Zones, Accessible Playground Upgrades, and development of a Community Garden and funding for Park projects that include the Waterfront Redevelop- ment next to the Senior Center that will replace the creosote pier with a new Public Beach Access, and development of the Civic Park. UTILITY SERVICES Each year the City funds thousands of feet of Water, Sewer, and Storm Line replacements. To give the reader some perspective of this annual task, there are 138 miles of water lines, 130.2 miles of sewer lines and 144.6 miles of storm lines and culverts. STREET PAVING & MAINTENANCE Each year for the past five years, the City has included Street re -paving as a high budget priority. There are over 145 roadway miles within the City of which the 2019 budget will fund approximately 4 miles for re- paving. Packet Pg. 280 7.3.a WHERE THE MONEY v.OMES FROM THE City budgets and accounts for revenues and expenditures in several different funds. The charts below categorize all the City's revenues. Use of Fund Balance $16,203,319 Property Tax 14,592,923 Sales Tax 8,734,350 Amusements & Utility Tax 7,050,640 Excise & Other Taxes 4,041,900 License & Permits 2,374,830 Other Governments & Grants 9,805,211 Service Fees 10,758,938 City Utility Fees 23,996,908 Fines & Penalties 636,035 Miscellaneous 5,158,497 Transfers 5,709,021 Loan Proceeds 408,750 TOTAL•• ,471,322 n A°% Loan Procee Transfers 5 Miscellaneous 50 Fines & Penalties 0.6% Use of Fund Balance 15.7% ornnerty Tax 14.1% City Utility Fees 23.2°// Service Fees 10.4% sales Tax 8.5% Amusements & Utility Tax 6.8% Excise & other Taxes 3.9% /License & Perm its 2.3% ents &Grants 9.5% Other Governm ency Funds 0.1% RESOURCES Ag% 14,1 Use of Fund Balance 14.B BY ' •% SewerI00001ft_ Use of Fund Balance Governmental Funds Special Revenues Funds Debt Service Funds Capital Projects Funds Storm Fund 51Z-1° water Fund 10.1% I 7.3.a WHERE THE MONEY uOF.S THE charts below summarize all the City Expenditures by Service Area and by Group. The bottom two charts summarize all the City's Expenditures by Category. Police $1 1,748,510 Fire & EMS 8,365,982 Court 1,108,638 Public Safety Enhancements 8,643,254 29,866,384 PUBLIC SAFETY Culture & Recreation 2,739,790 Parks 8,598,572 Planning 1,669,169 Citizen Wellbeing 1,915,853 Eco-friendly 3,184,392 Economic Development 661,336 QUALITY OF Water Utility 11,934,743 Storm Utility 9,091,539 Sewer Utility UTILITY SERVICES 13,392,670 34,418,952 City Administration & Legislative* 9,127,055 Facilities 2,408,669 Fleet 2,482,981 Street Construction & Maintenance 6,361,437 Other** 6,036,732 TOTAL0• ,471,322 'egislakwe, executive & scppo,t "costs nol d recty icent (able oy department Personnel $30,936,345.00 Supplies 4,385,875 Services 39,255,883 Capital Outlays 24,624,384 Transfers 5,709,021 Debt Service 4,559,814 AMW Other 5.5% Street construction & r ...-c 5.8% mainten General Gov12 8 /e1 Services public Safety 27.3% Quality of Lite 17.2% Utility$erv� 31A°° Tran capital Outlays 22.5 ° �° 441� -.0-:r:: pebt Service 4.2°/° .. .,nne128.3% Supplies 4.0. Packet Pg. 282 7.3.a THE CITY'S GENERAL FUND HE City's General Fund accounts for all the revenues and expenditures of a general nature that are not required to be recorded in another fund. General Fund revenue is derived from property taxes, sales tax, charges for services, franchise fees, grants and transfers from other funds. The following graphs represent where the General Fund Resources come from and what they are spent on. Use of Fund Balance $3,589,904 Property Tax 14,592,923 Sales Tax 8,612,600 Amusements & Utility Tax 7,050,640 Excise & Other Taxes 251,900 License & Permits 2,333,830 Other Governments & Grants 918,722 Service Fees 5,718,319 Fines & Penalties 635,135 Miscellaneous 634,570 Transfers 26,300 Tr % ansfers 0.1 Fines & penalties tis�° 1 4 $eare Fee` Other Gov't & Grants 2.1% License 3% Permits '11114* Excise & Othe Taxes 0.6% pmUSements & Utility lax 15.9% Sales Tax 19 4% Other 5.1% use of Fund Balance 8.1 /° 'pe" 32.9/- 00� CAPITAL PROJECTS HE majority of Capital Project Funding Sources come with restrictions that limit the funds for specific capital expenditures, and are not available to fund government operations such as Police, Fire and Emergency Medical Services. The exception is Interfund Subsidies, which include funds from the City's General Fund. TOTAL SOURCES $16,871,417 Fees Traffic Impact1 5% ,250,000 uel MOOTVehicle O 8% Tax $140,000 USe of Fund galanc $3,474,031 20.6°/ other Revenues $224,700 1.30/0 Subsidies park Impact Fees $588,901 3.5 /° R local eal Estate 3% ,080,000 Intertund340 7 7% $1,307, Grants ° prol 0.4 ° 445 46 3 Q. Studies $70,000 $2,277 ° tenance $7,806, Planning .7/° ° $462,380 2 Wellbeing Projects $1,713,868 10.2% I 2019 MAJOR CAPITAL PROJECTS • Civic Park • Marsh Restoration • Community Garden • Highway 99 Corridor • Waterfront Connector CAPITAL EXPENDITURES TOTALS $16,871,417 Traffic calming $25,000 0.1% street Prese 4180 13.2% Sidewalks & pDA Ramps ects $2,23 , Traffic Signals Sidew 127 13.5 /° ° Facility $� 2 000 4., Debt Sen►1 4% $234,420 Miscellaneous 8,76 0 4% $6 ont co 17 aot or 06 $3,000,000 parks Projects $6,033,666 35.8% • Accessible Playground • Outdoor Fitness Zones • 2019 Pavement Program • Waterfront redevelopment near Senior Center • Waterfront Center Contribution(rebuild of Senior Center) • Pedestrian Safety Enhancements to include Sidewalks, ADA Curb Ramps, Audible Pedestrian signals and crosswalks Packet Pg. 284 7.3.a TAX & GENERAL FUND COMP. .21SONS AX COMPARISON The City of Edmonds is a full service city, providing Police, Fire, Parks, and other general services. The chart below compares the City of Edmonds tax rates to other cities in Snohomish County. In order to make this table comparable from one city to another, it is necessary to add services provided by special service districts. 2019 MUNICIPAL PROPERTY TAX PER CAPITA (Includes, City, Fire, Library, Parks & Bonds) (Rounded to nearest penny) Woodway# Bothell# Stanwood Lynnwood Monroe Mill Creek Lake Stevens Mukilteo Edmonds Index# Snohomish Everett* Sultan Mountlake Terrace Darrington Granite Falls Gold Bar Arlington Brier Marysville 0 200 400 600 800 1000 GENERAL FUND COMPARISON The chart below compares the City of Edmonds General Fund expend- iture budget on a per capita basis to other cities in King and Snohomish Counties. PER CAPITA GENERAL FUND EXPENDITURES $2,000 $1500 $1,000 $500 $0 M V 0 O% 0 • • • • • • • • • • • • • • • • • • • • • • • • a�r\opJa , Qpy e1 eo JP* oe 01 e e r oa e\\ eP�e0 ao��0� o �oOJr oe o\agJ-o���p�y� oe'e�J�A Cae `ke��P\� �•5�o�oCaoav� �`da J �O Packet Pg. 285 7.3.a ECONOMIC IMPAL r 1� CITY OF EDMONDS 2018 TAXABLE RETAIL SALES $9HH,976,000 y =� CITY OF EDMONDS 235 EMPLOYEES EDMONDS SCHOOL DISTRICT 688 EMPLOYEES MAJOR EMPLOYERS ANTHONY'S HOMEPORT 141 EMPLOYEES WinCo W I N CO FOODS FOODS 150 EMPLOYEES 9 SWEDISH �5ffl MEDICAL 1,370 EMPLOYEES OTHER EMPLOYERS 10,098 EMPLOYEES ASSESSED PROPERTY VALUE PERCENTAGE CHANGE FROM 2015 TO 2019 Mountlake Terrace Gold Bar Index Lake Stevens Darrington Monroe Granite Falls Sultan Brier Edmonds Everett Lynnwood Marysville Mill Creek Snohomish Bothell Woodway Stanwood Arlington Mukilteo SNOHOMISH COUNTY r.%.0N0r4IC INDICATORS 10% 20% 30% 40% 50% 60% 70% n 3. 6 %284,388 UNEMPLOYMENT RATE ( I il•- i. 2018) •� 3.3% $80F579 BUSINESSES 6.73% 2�% IN —MIGRATION BASED "� ON ❑RIVFR�S I IrF°d5F5 -"CTURING JOBS IAUGU= Packet Pg. 286 IbL!2:101: �j���� AUG ...... ------ ON ww, --'CLASSIC. ,',CAR SHOW SUNDAY SEPTEMBER 8 -N IEDMONDS ARTS PEST JUNE 1 4- ,( AStTE 0 IMONDS" 'T 16-1 J U LY F eMApo A, pool OF I w PUGET SOUND BIRDFEST SEPTEM 13-115 fill$ 401 tx A.- -, If 7.4 City Council Agenda Item Meeting Date: 03/12/2019 Parks Impact Fee Annual Financial Report Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History <Type or insert Info here> Staff Recommendation <Type or insert text here> Narrative In 2013, the City adopted Chapter 3.36 of the Edmonds City Code, authorizing the collection of Park Impact Fees to help pay for park projects that are needed to serve new growth and development. Pursuant to Chapter 3.36, the Finance Director, on an annual basis, shall provide a report to the Council on the impact fee account showing the source and amount of all fees collected and the public improvements that were financed in whole or in part by the impact fees. Attachment 1 is a PowerPoint presentation with an accounting of the Park Impact Fee revenues and expenditures. In summary, $151,753 of impact fees were collected in 2018, bringing the total fees collected since 2013 to $1,229,328. To date, no park impact fees were expended or encumbered. Use of Funds 3.36.100. A. Pursuant to this chapter, impact fees: 1. Shall be used for public improvements that will reasonably benefit new development; and 2. Shall not be imposed to make up for deficiencies in public facilities serving existing developments; and 3. Shall not be used for maintenance or operations. B. Park impact fees may be spent for public improvements, including, but not limited to, planning, engineering, surveying, land acquisition, right-of-way acquisition, site improvements, necessary off -site improvements, construction, architectural, permitting, financing, and administrative expenses, applicable impact fees or mitigation costs, and any other expenses which can be capitalized. C. Impact fees may also be used to recoup public improvement costs previously incurred by the city to the extent that new growth and development will be served by the previously constructed improvements or incurred costs. D. In the event that bonds or similar debt instruments are or have been issued for the advanced provision of public improvements for which impact fees may be expended, impact fees may be used to pay debt service on such bonds or similar debt instruments to the extent that the facilities or Packet Pg. 288 7.4 improvements provided are consistent with the requirements of this section and are used to serve the new development. Pursuant to Chapter 3.36, impact fees shall be expended or encumbered within 10 years of receipt, unless the council identifies in written findings extraordinary and compelling reason or reasons for the city to hold the fees beyond the 10-year period. Under such circumstances, and prior to the expiration of the 10-year period, the council shall establish the period of time within which the impact fees shall be expended or encumbered. Attachments: 2018 Park Impact Fee Report Packet Pg. 289 Park Impact '11C. 1009V 7.4.a Fee Report0 Q ➢ In 2013, the City began collecting Park Impact Fees to help pay for park projects needed new growth and development to serve ➢ We started collecting Park Impact Fees in a M LL E Y L a 0 0. phased approach, collecting 50% in October of LL 2013, and phasing to 100% in October 2014 a ➢ We collected fees from single family dwellings, a 00 multi family dwellings, and commercial buildingsCD d a Packet Pg. 290 'Ile. 1 009V 7.4.a Park Impact Fee Uses a M LL ➢ City Code Section 3.36 states that the Impact Fees "Shall be used for public improvements that willU. reasonably benefit new development" Y ➢ Examples Include: Increasing waterfront access LL ✓ Increasing connectivity (bike lanes, trails) M E ✓ Community Garden a ✓ Civic redevelopment, addingamenities, N restroom, accommodating growth a Packet Pg. 291 'Ile. 1 009V 7.4.a Park ImDact Fee Uses continued M LL ➢ City Code Section 3.36 states that the Impact Fees "Shall not be imposed to make up for deficienciesU. in public facilities serving existing developments" Y ➢ and "Shall not be used for maintenance or O operations" U- ➢ Examples Include:. E ✓ Maintenance of City Park as we currently a 00 operate this as a park a Packet Pg. 292 7.4.a Park Impact Fee Revenues 'Ile. 1$y" Park Impact Fee Financial Report Beginning Year Balance Revenue Expenditure 2013 $ - $ 2,934.06 $ - 2014 $ 2,934.06 $ 203,503.23 $ - 2015 $ 206,437.29 $ 129,339.69 $ - 2016 $ 335,776.98 $ 396,175.95 $ - 2017 $ 731,952.93 $ 497,621.67 $ - 2018 $ 1,229,574.60 $ 151,753.47 $ - Totals $ L3811328.07 $ - r- O M U U- C Ending a U- U Balance $ 2,934.06 Y a $ 206,437.29 . $ 335,776.98 $ 731,952.93 Q $ 1,229,574.60 E $ 113 811328.07 0 N E U 2 a Packet Pg. 293 '`re. l sy" 7.4.a Questions? O m LL a LL E Y L a Packet Pg. 294 7.5 City Council Agenda Item Meeting Date: 03/12/2019 Waterfront Center financial update Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History The City entered into a facility lease with the Sr. Ctr in 2008, with options to extend through 2030. The City entered into an option to lease the grounds of the current Sr. Ctr to allow for a capital campaign and eventual rebuild of the center on the site. This was signed in January 2015. See attached. This City amended this lease to identify the City's responsibility for the design and construction of the parking lot and frontage improvements. Staff Recommendation Discuss financial update for the Waterfront Center construction and forward to full Council for discussion and approval. Narrative The City has entered into an Option to Lease with a proposed 40 year ground lease with the Edmonds Senior Center. This has been in effect since January 2015. The long term land lease gives the Sr. Ctr the option to demolish the current building and build a new one on the property. The Senior Center is seeking to move forward on the demolition and construction of the building. There are a few touch points in the lease that require the City Council to make decisions about this project. In section 4.1.1 there are approval steps the Sr. Ctr needs to complete. The Sr. Ctr has presented to council and received approval for the the schematic design. The other touch points are for the design development and construction documents. The Senior Center is ready to bring forward the design development presentation, but there was some interest from Council to understand the financial update first. In addition the lease also states, " Senior Center shall undertake no demolition, construction, alteration, or changes ("Work") on or to the Property without the prior written consent of the City, which shall be within the discretion of the City to withhold or deny. In applying its discretion, the City shall consider, among other factors deemed relevant by the City Council, the extent to which the Senior Center has secured sufficient capital and/or financing to complete the construction of the Building, the construction of the other improvements of the property, and related financial obligations ( including Packet Pg. 295 7.5 having an adequate contingency fund for the contemplated work), the intended uses of the Property as described in Section 1.2 as well as the Property's functionality as a park." This meeting is for the Finance Committee to receive an update and discuss moving this project to full Council for approval. The Senior Center has provided the following in preparation for this meeting: Please find attached documents in advance of the 3/12 Finance Committee meeting. As requested from our last meeting, we will come prepared to address the following: 1. Funds raised to date and a plan to raise the remaining funding required 2. Financing - bridge financing and potential long-term financing 3. Pro Forma - 5-year operating budget We have retained a firm based in Bellevue who specializes in nonprofit financing. The CEO of Semble, Todd Tarbert will be joining us on the 12t" to describe their model and answer any questions you may have. Also joining us will be Rick Steves and our Treasurer Patsy Ethridge -Neal. The attached packet includes: Campaign Update ESC Financial Report for the period ending 1/31/19 5-Year Pro Forma for the proposed Waterfront Center Campaign Cashflow Semble Proposal JGL Food Service Consultants proposal The previous discussion with the Senior Center and Finance Committee was held on September 20, 2018, and the materials can be found here: http://edmondswa.igm2.com/Citizens/Detail_Meeting.aspx?ID=2642 The previous discussion with full Council about the lease amendment with the Senior Center was held on November 27, 2018, and the materials can be found here: http://edmondswa.igm2.com/Citizens/Detail_LegiFile.aspx?Frame=&MeetinglD=2663&MediaPosition= 197.290&ID=3374&CssClass= The remaining key decision points for the council are the following: 1. The review and acceptance of the development and construction documents. 2. Final decision to give consent to demolish, construct, alter, or change the property. Attachments: Cover sheet City Finance Committee 03 12 2019 final Finance Committee 03 12 2019 Campaign Update Finance Committee 03 12 2019 Jan ESC Finance Report Finance Committee 03 12 2019 Proforma Updated Packet Pg. 296 7.5 Finance Committee 03 12 2019 Cash Flow Finance Committee 03 12 2019 Semble Proposal Finance Committee 03 12 2019 JGL Feasibility Packet Pg. 297 7.5.a Edmonds Senior Center Connecting & Enriching Our Community PO Box 717 • 220 Railroad Ave • Edmonds, Wa 98020 • Phone: 425.774.5555 • www.edmondssc.org DATE: March 7, 2019 TO: Diane Buckshnis & Tom Mesaros FROM: Farrell Fleming & Daniel Johnson RE: Materials for 3/12/19 Finance Committee Please find attached documents in advance of the 3/12 Finance Committee meeting. As requested from our last meeting, we will come prepared to address the following: 1. Funds raised to date and plan to raise the remining funding required 2. Financing — bridge financing and potential long-term financing 3. Pro Forma — 5-year operating budget 4. Cashflow We have retained a firm based in Bellevue who specializes in nonprofit financing. The CEO of Semble, Todd Tarbert, will be joining us on the 12t" to describe their model and answer any questions you may have. Also joining us will be Rick Steves, our Treasurer Patsy Ethridge -Neal, Capital Campaign Cabinet Member Terry Vehrs and Financial Advisor David Van Rask. The attached packet includes: • Campaign Update • ESC Financial Report for the period ending 1/31/19 • 5-Year Pro Forma for the proposed Waterfront Center • Campaign Cashflow • Semble Proposal • JGL Food Service Consultants proposal We look forward to seeing you on the 121h Farrell Fleming Executive Director Edmonds Senior Center Packet Pg. 298 7.5.b Edmonds Waterfront Center Campaign Update — 3/6/19 Raised to date: $12,483,000 toward goal of $16M Campaign highlights • Met $1M Rick Steves community challenge • $2,612,000 in recent gifts ($1M Rick Steves; $1M John Osberg, $200K Hazel Miller Foundation; $130K local Rotary Clubs; $100K Zevenbergen Foundation) • Submitted conditional use and shoreline development permits • Submitted for building permit in December 2018 • Securing community space to house programs during transition year • Moved Thrift Store out of exiting building to Westgate • Plan to break ground in Spring 2019 (subject to fundraising & permitting) I[Sector 1.11 mqrm� Leadership (individuals $ 6,100,000 Board $ 400,000 Board Reserves Government $ 6,500,000 Foundations $ 2,500,000 ❑mmunity Campaign $ 500,000 atai $16,000,000 Potential Sources of Additional Funds Raise - --palance - $ 5,707,500 $ 370,121 $ 75,000 $ 4,000,000 $ 1,824,000 $ 581,379 $ 12,483,000 $ 392,500 $ 29,879 ($ 75,000) $ 2,500,000 $ 676,000 $ (81,379) $ 3,517,000 Leadership Gifts — Goal $1M • Campaign Co -Chair Gary Haakenson Board —Goal $ 50,000 • Asking new Board members Government — Goal $2M • State 2M appropriation 2019 pending; County $500K 2020; Verdant $200 pending Foundations — Goal - $500,000 • CFSC, McEachern, Satterberg Foundation, local Tribes Community Campaign —Goal - $250K • Business campaign — in partnership with the Chamber -- "We're In!" • Service Clubs Packet Pg. 299 7.5.b t- - W Packet Pg. 300 7.5.c Edmonds Senior Center Date: February 18, 2019 To: The Finance Committee From: Christopher. Wolfe, Accounting Manager Re: Preliminary Operating Results for the period ending January 31, 2019 Statement of Financial Position Current assets —. The Center finished the month with $191,860 in unrestricted cash on hand (page 1, line 1, column 1); this is $10,632 over the best practices recommendation of three months operating cash on hand for non-profit organizations. During 2015 and 2016 the board of directors authorized $125,000 in unrestricted cash reserves be loaned to the Capital Campaign; at its November board meeting the board of directors authorized repayment of this loan subject to certain conditions being met. As of January 31, 2019 $50,000 has met those conditions and has been repaid. Capital campaign assets — The center finished the month with $1,423,246 cash on hand (page 1, line 6, column 3) and $426,285 in pledges receivable (page 1, line 7, column 3). Net Assets —page 1, lines 20-23. The Center has $1,024,932 in unrestricted net assets, up $64,075 from the start of the year. The Center has $1,865,622 in temporarily restricted net assets, down $68,694 from the start of the year. Statement ofActivity for Budgeted Operations Contributions, Gifts & Grants —page 5, lines 1-5. This account group has a positive to budget variance of $2,483 for the year. Membership Dues are up $3,525 and Other Contributions, Gifts & Grants are down $1,042. Program Service Revenue —page 5, lines 6-8. This account group has a positive actual to budget variance of $3,578 for the year. Recreation is down $41 and Health & Wellness is up $330. Rental Income, Fundraising Events, Thrift Store and Other Revenue —page 5 lines 9-14. This account group has a positive actual to budget variance of $1,413 for the year. Thrift Store sales are up $1,786, Rentals are down $220, Fundraising Events are net zero and Miscellaneous Revenue and Interest is down $153. Wages & Benefits —page 5, lines 16-19. This account group has a positive actual to budget variance of $1,590 for the year. Supplies & Equipment —page 5, lines 20-22. This account group has a positive actual to budget variance of $549 for the year. Services & Other Costs —page 5, lines 23-36. This account group has a positive actual to budget variance of $2,776 for the year. Packet Pg. 301 7.5.c Overall —page 5, line 38. Edmonds Senior Center has a positive actual to budget variance of $9,100 for the year. Notes covering the Financial Summary Report for the Board of Directors Change in Net Assets Unibudgeted Operations page 1, line 23. This covers unbudgeted operational activity such as depreciation and capital grants. Since these activities do not directly affect day to day operations they are excluded from the Center's Operational Budget. There is a net loss of $1,672 on these activities for the year. Non Operational Gains/(Losses) Net —page 1, line 25. This covers non -operational activity such as the capital campaign and CAFE event. Since these activities are not part of our regular day to day operations they are excluded from the Center's Operational Budget. There is a loss gain of $10,798 on these activities for the year. Edmonds Waterfront Center Capital Campaign & Development Budget — Cash Basis —page 2, lines 1-20. The Center raised $10,530 this past year and $2,501,331 project to date. The Center has spent $70,861 this past year and $1,078,085 project to date which left a cash balance of $1,423,246 as of January 31, 2019. Packet Pg. 302 7.5.c Edmonds Senior Center Statement of Financial Position January 31, 2019 and December 31, 2018 #setts Current assets Cash Plote, 1) 1 191,860.36 16,091.91 207,952.27 205,005.74 2,946.! Ac wins receivable (Note 2) 2 6,918.32 0.00 6,918.32 19,411.36 (12,493.0 11YAW&Y 3 26,550.00 0.00 26,560.00 26,560.00 OX Other assele Woto 3) 4 29,683.17 0.00 29,683.17 35,361.86 (5,678.E Total current assets 5 256,021.85 16,091.91 271,113.76 286,338.96 (15,226.2 Capital campaign assets Gash (Note 1) 6 0.00 1,423,245.66 1,423,245.66 1,483,576.54 (60,330.8 Pledges amble 7 0.00 426,284.57 426,284.57 434,617.57 (8,333.0 Total n&pW eampiign asses 8 0.00 1,849,630.23 1,849,630.23 1,918,194.11 (68,663.8 Properly ad equlpnent Equqmmt&buildingimproveme s 9 343,761.85 0.00 343,761.85 341,365.01 2,396.8 Construction in progress (pre t bpment) 10 631,055.34 0,00 631,055.34 631,055.34 0.01 Aommulattd depr�on 11 (184,500.30) 0.00 (184,500.30) (182,828,48) (1,671.8: Total ro pnd equlmerit 12 790,316.89 0.00 1 790,316.89 789,591.87 725.0: 11041 AHOW 18 1045 74 1 .14 J2 .s38 8f141 94 3331°84.(ll Mlles and OW Assets Current liabutts Accounts payable & accrued eapenim (Note 4) 14 8,232.65 0.00 8,232.65 69,772.27 (61,539.6, Short tern 15 0.00 0.00 0.00 0.00 0.0( Prepaid meirtberships 16 0.00 0.00 0.00 17,005.00 (17,005.0( Accrued Vaeations 17 12,174.83 0.00 12,174.83 12,174.83 0.0C TOW surraK Nablittles 18 20,407.48 0.00 20,407.48 98,962.10 (78,544.6: Long-term RabIlMes Mona 19 0.00 0.00 0.00 0.00 0.0C Net assets (loft 5) Beginning balance 20 960,856.82 1,934,316.02 2,895,172.84 1,566,570.09 1,328,602.75 W gels ) frorn operahom 21 6,178.12 0.00 6,178.12 1,986.01 4,192.11 Net gain (Im$r non -operate activities) 22 57,896.32 (68,693.88) (10,797.56) 1,326,616,74 (1,337,414.30 Total not a" 2 1,024,931.26 1,865,622.14 2,890,553.40 2,895,172.84 4,619.44 Total l.iabll%ti rpt Assets 24 1 1045 338,1'4 1< I N U , 22.14 12 S)10, y.88 2,994124,94 ,164.06 Page 1 of 6 Packet Pg. 303 7.5.c Edmonds Senior Center Notes to the Financial Statements January 31, 2019 and December 31, 2018 INote 1 Casa Checking/savings 1 77,972.71 16,091.91 94,064.62 75,505.75 18,558. RBC Wealth Management 2 1127015.89 1,423.245.66 1,535,261.55 1,610,141.53 (74,879.. Undeposited funds 3 1,241.76 0.00 1,241.76 2,520.00 (1,278. Petty cash/advances, 4 585.00 0.00 585.00 370.00 215. PayPal 5 45.00 0.00 45.00 45.00 0. Certificates Of de osd 6 0.00 0.00 0.00 0- Totai 7 p�nt04.00 191,110-36 1 1 439,337.67 1 1 631 197.93 688 502.20 6T 384,E 16,091.91 Cafe 1,423,245.66 Capital Campaign Note 2 Accounts receivable City of Edmonds 8 0.00 0.00 0.00 6,250.00 (6,250.1 Snohomish County 9 6,250.00 0.00 6,250.00 12,500.00 (6,250.1 Other receivables 10 668.32 0.00 668.32 661.36 6.i Tout 11 1 8 918.32 1. 0100.1. 6 M.32 19 411.36 12,403.1 Note 3 Other assets Prepaid' insurance 12 8,391.40 0.00 8,391.40 10,489.25 (2,097.1 Prepaid postage 13 283.07 0.00 283.07 62.70 220.; Other =re id !Menses 14 21,008.70 0.00 21,008.70 24,809.91 3,801.; TOW 1 15 1 ;","3.17 1 0100 no, .17177i& 61 88 MOM Nstte 4 Other liabilities Payroll taxes 16 5,916.36 0.00 5,916.36 6,229,27 (312.1 Psyables 17 0.00 0.00 0.00 57,896.32 (57,896.: Prepaid rental deposits 18 1,400.00 0.00 1,400.00 2,230.00 (830.( Rental damage deposits 19 0.00 0.00 0.00 2,450.00 (2,450.( Sales tax payable 20 916.29 0.00 916.29 966.68 (50.: Other federal taxes 21 0.00 1 0.00 0,00 0.00 0.( Total 1 22 1 8 232.66 1 0.001 0,232.05 1 89 772 .7 (41,09 'Note 5 Balance Berard Net Change Not Assets Balance ffescri lion 12/3112018 Transfem Released 113112019 Temporarily restricted net assets Reserves 23 0.00 0.00 0.00 0.00 0.( Subtotal - egeam"O 24 0.00 0.00 0.00 0.00 011 Capital campaign Cash 25 1,483,576.54 0.00 10,530.45 (70,861.33) 1,423,245.E Pledges 26 434,617.57 0.00 (8,333.00) 0.00 426,284.E Cars even 27 16,121.91 0.00 0.00 (30.00) 16,091.$ Subtotal - Notmratlrtg 28 1.934,310.02 0.00 2197.46 7Q,891.33 , 1 865,E 22.' Subtotal - TeniLmratibf restrictee net assets 29 1,934,316.02 0.00 2,107.45 70 891.33 1,866,622.' Unrestricted net assets Unrestricted 30 960,856.82 0.00 (6,816.89) 70,891.33 1,024,931., Subtotal - Unrestricted net assets 31 960 656.02 0,00 8,81US 70 891.33 1 42+4,931., Total 32 2,805,172.84 1 0.001 (4,610.")l 0.001 2,890,643.e Page 2 of 6 Packet Pg. 304 7.5.c Edmonds Senior Center Statement of Activities For the Period Ending January 31, 2019 ,Public Support and Revenue from 4petrations cormb dons, aft & Gralft Membership dues 1 23,325.00 0.00 23,= 00 Goverrraentgrents 2 12,500.00 0.00 12,5M,00. Other canst gft & gwft 3 11,424.75 0.00 11,424,76 a-MME24- 4 1 0.00 0.00 0.00 lrofad ConmtgEns, Gift & GMrA 0.00 47 7s Program Service Revenue Recreational 6 4,634.38 0.00 4,634-38 Health &_ �s 7 2,080.37 0.00 2,OSO,37 Tara# EMM service Revenue 0 6,714 38 0.00 0.714.75 Other i! 1"Vest!"ent moo" 0 115.94 0.00 1 % 94 Rentsi morne, ID 2,780.00 0.00 2,780.00 Fundraising events 11 0.00 0.00 1 0.00 Sale of inventory 12 7,785.74 0.00 7,785,74 u-Am�pUS M rn 3 1 13 1 106.42 1 0.00 1 _42 Lb!w Ctlher centre 1 141 10,780.19 1 0.00 1 ' TOW PONIC StIP990 and Rpas 15 64 742. , . -0,10 expenses Wages +& seneft Wages & satarm 46 31,599.44 0.00 31,5 9.44 Payrott woos 17 2,667.58 0.00 2,667.58 uxrwlkraneft 18 1,822,93 0.00 1=_93 Total 4tVa ..ftpqf#s 1 4 9.=0.00 Sles & rat Offic B & Opening a�e8 20 2,751.36&mall toms.& rrrsinor . u t ent 21 0.00.Tatar s. ui nt T134i Services & Other Costs ProlessxxW services 23 350.88 0.00 350.88 communilea0ons 24 1,510.57 0.00 1,540.57 Travel 25 82.34 0.00 82_34 AdvertimV 26 513.83 0.00 533.53 Operating Mmats & loam 27 1,990.73 0.00 1,9' O-73 Insurance 28 2,097.85 0.00 2.M.85 Utility service 29 3,898.71 0.00 3,808.71 Reparts & maintenance 30 1,577.78 0.00 1,577.7€3 Msoeltarrsots 31 6,038.66 0.00 O C .66 tOW her v : 4 r Cos 18 01.36 O.QD 09st of Sol"fl 0 040 Q.dO 167102 0.00 4 .e TOW nsatf 35 581674.48 0.00 4.48 in net6 s 178.1 O Q0 1 €gin-Clperatio sl Gal" (Losses); C her nq gains (lo 37 0.00 (30.00) (30.00)° Coriftubons restricted for a0W campaign w 0.00 2,197.45 2,197.45 W assets released from restrictions 39 70,861.33 (70,861.33) 0.00 qvits' e , sea 40 12,965.01 0.00 12,96&01 10hanve In natassaft from nowopyrOm activit es 41 1 47 8".32 Total change 4n net assets ets of 42 1 43 64,074.44 960,856.82 1 (68,693.88) 1.934.316.02 (4,61&") 172.8+4 i s en o 44 1 1.2t 1 .14 1 2 .4Q Page 3 of 6 Packet Pg. 305 7.5.c d O CO U) 0 CL AV NW 1.6 1 L �a) V 0 Cu U) 0 m W 0 a 0 0 o o O a 69 (A 6R 64 6+9 619- 69 W, O O N O O r o0 O O 0) N O O N —0 W N O O O O- 2 T M N 0 0 F+ O Co OD O M O T N 0; E<} m m (a (a 601 69 (a 01 0 CD °T°04� 00°r°00 0) N 0) O O ! LO 0 AD CD (n0 r- O O It O t M M O_ 0 - M LO t3i LO [fi 69 6R d i Vi OVI w, m 4 O O C) O C O O C) bpi Ci Q O O C) Q O O O O O O V r IT r m FRF- Ef} m 69 m 6Fi 40 6H mml o o U) co O O L : N CO T V m 69 64 69 64 Qt -, 69x m 4* CO O O N O N O �t M C O O s It O M (M LO r- Lf t q N N �t N9 69 691 6) 69 40 6) 61) 0 0 0 0 0_ a CD O O O 0 0 0 0 0 q (!j O Ln U7 [- O O O 0 LO t - pp Q Q C! N IT b 0 oO 0 Q r- O c- 40 (II' 6F? 69 69' 69 63 44W 69 cfr !A• CO � to E U (i% w+ � ELE ISO �Cy —3 An i S W Cn vi m X a� a. c U — j a m c b L0 rn Z N c rn C,6 O U O N Nc mC a - L 01 06 O O C N a N r Y O C E O 3 U --p N LT C5 U to o cN a 0 y o E E O O E a Y N N o v U a in o 0 Q a3 _ C (6 C y .he c U E LU cc U D in L J p E u, U c a W N .v .0 Cr Q c 3 Ip 3 \ L O Lp ( S 3 0) od E `� O E O O O W O(0 (p LNr), .�- ((00, O O N 1. COU) , v�!}� CO C) (gy It O LO N E+ , IIi a7 O O! 1!1 LO CO q M � 6F} 69 69 E9 U9. 4r4 VD.69 file il► 0 � I i oo6 to O ki r+ N cV cc C7 q tCS O LO ca It 69 691- 6% Ii 69. to 410, 64 69 4* O O O O 00 O O ,y O O Ui _C.O 9; O LO L"a• C1- O o O IQ N h O N 0 0 00 pQp 8 OCO E M P(D ^ ti N N (R 69 E3 6fY E3 (><} bfi 63 ER � ii► {' # Q cL E is 0 ' r V pC� G Page 4 of 6 Packet Pg. 306 7.5.c Edmonds Senior Center Statement of Activity for Budgeted Operations For the Period Ending January 31, 2019 Public Support wW Revenue from Operations Contribute, Gifts & Grants Membetrstup dues 1 23,325.00 23,325.00 36.02% 19,800.00 3,525.00 Goverritnent grants 2 12,500.00 12,500.00 19.30% 12,500.00 0.00 Other c gifts & grmft 3 11,424.75 11,424.75 17.64% 12,467.00 (1,042.25) hi. et1 from 4 0.00 0.00 0.00%1 0.00 0.00 Total Ga ns, Gifts &. Grant b +37,24$.7b +47 249.71i 7247%4 4,4,76IAa 2,482 76 Program Service Revenue Recreational 6 4,634.38 4,634.38 7.16% 4,675.00 (40.62) f kea th & wellness 7 2,080.37 2,060,37 3.21 % 1,750.00 330.31 Total Program fervic+a Revepoe 6,714,70 0,714.76 'It3, 6,4200 200-75 Other Investmem Income 9 115.94 115.94 0.18% 50.00 65.94 Rental mcxtrt°ne to 2,780,00 2,780.00 4.29% 3,000.00 (220,00) Fug events 11 0.00 0.00 0.00% 0.00 0.00 Thrift store 12 7,785.74 7,785.74 12.02% 6,000.00 1,785.74 Miscellaneous revenue 1.3 106.42 106.42 0.16% 325.00 218.58) TciPl tither Revenue 14 1it ; 88.10 1�@,766.10 _ 11-.(i8% 9 376.tX© 1,41110 1 1 P Rove • ftm tie 752r 4 7 1 - 4%W-09 4,146.00 PO Wages & seneft Wages & saiarres 16 31,599.44 31,599.44 48.80% 32,978.00 1,378.56 Payroll taxes 17 2,667.58 2,667.58 4.12% 2,743.00 75.42 Meftal 1. 1,822.93 1,822.93 2.82% 1,959.00 136.07 Total We ne. 4 1 89:95 68. % 55,7 37 .OQ JAM -IN suppi menu office & operona st►pplies 2D 2,751.36 2,751.36 4.25% 3,175.00 423.64 §null wots & minor NupM2rvt 21 0.00 0.00 0.00% 125.00 125.00 Total Su � &�Ou�y� ent 22 2?51.36 !!t36 4.� 3,3D0.Qt) 648,6�4 tells & offloi costs Profeaskmai services 23 350.88 350.88 0.54% 2,500.00 2,149.12 communmatiorts 24 1,510.57 1,510.57 2.33% 1,250.00 (260.57) Travel 25 82.34 82.34 0.13% 125.00 42.66 AdverliiaV 26 513.83 513.83 0.79% 25.00 (488.83) Operaftrng refdals & teases 27 1,990.73 1,990.73 3.07% 1,772.00 (218.73) trnsuranre 28 2,097.85 2,097.85 3.24% 2,075.00 (22.85) Utility services 29 3,898.71 3,898.71 6.02% 4,500.00 601.29 Repairs& mmtenance, Miscaltaneous 30 1,577.78 1,577.78 2.44% 1,300.00 (277.78) Program activity - WM recognition, e#e 31 653.81 653.81 1.01 % 800.00 146.19 P inifi information 32 770.00 770.00 1.19% 250.00 (520.00) Bank & rmwdwwd fees 33 858.71 858.71 1.33% 875.00 16.29 Taxes & li ses 34 109.96 109.96 0.17% 375.00 265.04 Other 35 3,646.18 3,646.18 1 5.63%1 4,990.00 1 1.343.82 %tat Services & Either;"ts 36 13 0".36 1 1 s61.35 27. �#t,837.t10 ? f6 86 Total - " 37 1 56,902.66 2.66 50,P3.66 I 87.8 % 01,817.00 1 4,914.34 Q [lah4w In R 13401 sled . pow s �� i 84!}•84 7,040.04 12.1 Page 5 of 6 Packet Pg. 307 7.5.c z w Vf yU S W Z w il> uj fA W a . Lu V Q p z w m FA api W e}j W V 1% F W 0 usA ? p V L Y1 ail 44 a $ 0 o • 41 VIP 3 m gS O N C ® , ols i LM a u LO o in cn M 8 o 0 E 0 W O O G S Lr ei i!P Page 6 of 6 Packet Pg. 308 7.5.c Edmonds Senior Center Operating Results for the Period Ending January 31, 2019 Financial Summary - Page 1 of 2 Statement of Financial Position Description line # Unrestricted Tempos R"trkfto Total /13112019 Totat 4213112018 Change Assets Current a - cash 1 $ 191,860 $ 16,092 $ 207,952 $ 205,006 $ 2,946 Cttn nt assets - r9mvsbkw e.# 2 $ 63,161 $ $ 63,161 $ 81,333 $ (18,172) CAI assets -Mh 3 $ $ 1,423,246 $ 1,423,246 $ 1,483,576 $ (60,330) Capftl campaW assets - pledges 4 $ - $ 426,285 $ 426,285 $ 434,618 $ (8,333) Property and VWpment 5 1 $ 790,317 $ - $ 790,317 $ 789,592 $ 725 Tctl Assets 6 1, _ $ $ 1 $,91#,$B1 ;,994,128 $ 3,11i4 Liabilities and Nlet Assets Currrt labildw 7 $ 20,407 $ - $ 20,407 $ 98,952 $ (78,545) Long-term liabilities a $ - $ - $ - $ - $ Net assets 9 $ 1,024,932 $ 1,865,622 $ 2,890,554 $ 2,895,173 $ (4,619 TOW Liabilities & ' Assets 10 Is ii, wm $ 1 $ 2,01-Q,Wl 941 $ "L�4 a) The unrestricted cash balance is $191,860 jpgl;lnl;coll]; this figure is $10,632 over the three month unrestricted cash goal (as set forth in our financial policies) of $181,228 which is one -quarter of our 2019 operating budget. b) The capital campaign budget for the new center has a temporarily restricted cash balance of $1,423,246. [pg9;/n3,col2] c) The capital campaign pledge balance stands at $426,285 [pgl;ln4;col2]. d) The agency has a deficit of $4,619 for the year. [pg1;ln9,co15] Statement of Activities Cescripfton mine cat Year to Year to Date Vwiance Annual Ott ' eli I$ tenue Contributions, G#ft & Grants 11 $ 47,250 $ 47,250 $ 44,767 $ 2,483 $ 335,000 Program Sere Revenue 1.2 $ 6,715 $ 6,715 $ 6,425 $ 290 $ 105,000 Rental Income 13 $ 2,780 $ 2,780 $ 3,000 $ (220) $ 72,000 Fundraising Events 14 $ - $ - $ - $ - $ 62,400 Thnft More 18 $ 7,786 $ 7,786 $ 6,000 $ 1,786 $ 150,000 Qftr Revenue 16 $ 222 $ 222 $ 375 $ 153 $ 6,300 Total Rewnoe 17 $ 763 T" 00,047 S 41ju $ 73iI,M wages & Berref 1$ $ 36,090 $ 36,090 $ 37,680 $ 1,590 $ 469,012 Supplies & M 19 $ 2,751 $ 2,751 $ 3,300 $ 549 $ 46,200 Servu9s & Gosts 20 $ 18,061 $ 18,061 $ 20,837 $ 2,776 $ 212.610 TR 81 n 21 $ 91 1317 4 910 $ nets b. o g . $ 1 7 $ 2 101 1 $ Change net assefs anbudgeted operaffeas 23 $ 1,672 $ 61171 Change In net assets from operations 24 Line 21+Line 22 $ (10,798 IN-0-n operatllo loses n 2a Line 23+Line 24; this equals Change/Line 8 [Chanp In Nett 26 $ 49. _ f) The operational budget has a surplus of $7,851 for the year which is over our year-to-date goal by $9,101; none of the variance figures are significant; they range from a surplus of $2,776 to a deficit of $220. Six of the nine catagories have a surplus for the year. [see co14 above] g) The organization has a loss of $1,672 on other operational activity which includes capital grants and depreciation. [pgl;/n23] h) The organization has a loss of $10,798 on non -operational activity which includes the capital campaign and the CAFE event. (pgl;ln25] Page 1 of 4 Packet Pg. 309 7.5.c Edmonds Senior Center Operating Results for the Period Ending January 31, 2019 Financial Summary - Page 2 of 2 Edmonds Waterfront Center Budget - Cash Basis Description Line Current Year to project to project 9atance # Mocith Date Dsft Budget Revenue Community Leadership 1 $ 21083 $ 2,083 $ 1,436,313 $ 7,250,000 $ 5,813,687 Board 2 $ 700 $ 700 $ 255,972 $ 475,000 $ 219,028 Comminity Campaign 3 $ 7,737 $ 7,737 $ 276,631 $ 400,000 $ 123,369 Government 4 $ - $ - $ - $ 6,000,000 $ 6,000,000 Foundations 5 $ - $ - $ 457,000 $ 1,875,000 $ 1,418,000 pthor Resources 6 $ - $ - $ - $ - $ - Total Revenue 7 $ 1062Q $ 10,620 $ 2,425,916 $ 16,0Q0,900 $ 13,574,084 Investment Income 6 $ 10 $ 10 $ 415 $ - $ (415) Reserves on Loan 8 $ - $ - $ 75,000 $ - n1a Total Revenue & Re§qroue on Loan 9 $ 10,530 $ 10,630 $ 2,601331 1 16,000,000 $ 1 ,573 669 Expenses Capital Expenses Construction Contract 10 $ - $ $ $ 11,350,645 $ 11,350,645 Washington State Sales Tax 11 $ $ $ $ 1,169,116 $ 1,169,116 Architectural Contract 12 $ 55,396 $ 55,396 $ 532,236 $ 860,000 $ 327,764 Construction Contingency 13 $ - $ - $ - $ 625,989 $ 625,989 Parking Lot & Street Frontage 14 $ - $ - $ - $ 500,000 $ 500,000 Other Development Costs 15 $ 2,500 $ 2,500 $ 98,819 $ 869,250 $ 770,431 Operating Expenses Wages & Benefits 18 $ 12,965 $ 12,965 $ 415,982 $ 550:000 $ 134,018 Services & Other Costs 17 $ - $ - $ 31,048 $ 25,000 $ (6,048) Transition Costs 18 $ - $ - $ $ 50,000 $ 50,000 Tt�ta[Exponsos 19 $ 70.861 $ 70 61 $ 1,078,086 f 16,000 090 $ 14 921,915 lVet Gash Batanc�r 20 $ (BQ 38'1 $ 80 331 $ 1423 246 a) The campaign budget has taken in $10,530 this year and spent $70,861 for a net loss of $60,331. With last years $1,483,577 carryforward we now have a cash balance of $1,423,246. [see co13 above] b) The Center has raised enough money to meet this years capital campaign and pre -development cost spending plans. Page 2 of 4 Packet Pg. 310 7.5.c m ch I—r N � N � r N cfl V. N ti r N ao r N o� r N � m 1 1 1 r , w v a 1 �, dam♦ ! j �/ a 1 to 1 r t 1 t %' os I 31 " , 1° Or Ike a U. CD CD CO O O COO CD O CD' CO O O O O O O O CD CD q* CO w N N v Page 3 of 4 Packet Pg. 311 7.5.c m N N t E- c 0 c m U L. 0 .0 m U) c 0 E M W cII cC N c6 c4 N tQ (!1 fn (n fA fA to r r r r r r T N N N N N N N 0 0 0 0 0 9 C C 0 0 0 0 0 0 0 W (O N O OD to I N T T T r T EH (fl 64 Ei? 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R,, h to e sa g o.car�cO c 2 — LU O O O O Packet Pg. 313 7.5.e Edmonds Senior Center Edmonds Waterfront Center - Cash Flow Projection 3/6/2010 Description Ln vendor Board Approved Budget Adjustments Targeted Spent thru 1st qtr 2018 2nd qtr 2018 3rd qtr 2018 4th qtr 2018 1st qtr 2019 2nd qtr 2019 3rd qtr 2019 4th qtr 2019 let qtr 2020 2nd qtr 2020 3rd qtr 2020 Construction Cost - Building Construction Contract 1 W.G. Clark $11,500,000.00 $ $11,500,000.00 $ $ - $ - $ - $ - $ - $ 345,000.00 $2,300,000.00 $2,587,500.00 $ 2,587,500.00 $ 2,300,000.00 $ 1,380,000.00 WSST 2 rda $ 1,184,500.00 $ - $ 1,184,500.00 $ $ $ - $ - $ - $ - $ 35,535.00 $ 236,900.00 $ 266,513.00 $ 266,513.00 $ 236,900.00 $ 142,139.00 Construction Contingency 3 Na $ 634,225.00 $ $ 634,225.00 $ - $ $ - $ $ - $ - $ 19,027.00 $ 126,845.00 $ 142,701.00 $ 142,701.00 $ 126,845.00 $ 76,106.00 Subtotal - Construction Cost - Building 4 $13 318 725.00 $ $13 318 725.00 $ - $ - $ - $ $ $ $ 399 562.00 $2 663 745.00 $2 996,714.00 $ 2,996,714.00 $ 2,663,745.00 $ 1,598,245.00 Other Development Costs Architectural Contract 5 Environmental Works $ 860,000.00 $ $ 860,000.00 $ 105,875.30 $ 55,639.78 $ 116,732.78 $ 68,675.90 $ 129,916.40 $ 133,159.84 $ 7,500.00 $ 50,000.00 $ 56,250.00 $ 56,250.00 $ 50,000.00 $ 30,000.00 Architectural Other 6 Environmental Works $ 4,000.00 $ (0.43) $ 3,999.57 $ 3,999.57 $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ - 7 Oakfieki Design Group $ 10,000.00 $ - $ 10,000.00 $ - $ - $ 3,500.00 $ $ $ 6,500.00 $ - $ $ - $ - $ $ 8 John Barker $ 5,500.00 $ $ 5,500.00 $ - $ 5,500.00 $ $ $ - $ - $ - $ $ - $ - $ - $ 9 Zervas Group Architects $ 4,000.00 $ $ 4,000.00 $ 4,000.00 $ - $ - $ $ - $ - $ - $ $ $ - $ - $ Boundary & Topographic Survey 10 Reid Middleton $ 7,281.00 $ $ 7,281.00 $ 7,281.00 $ $ $ - $ $ - $ - $ - $ $ $ - $ _ Geotechnical Study 11 Landauassociates $ 27,000.00 $ 951.29 $ 27,951.29 $ - $ $ $ $ 27,951.29 $ - $ - $ - $ - $ $ $ Legal 12 Anderson Hunter Law Firm $ 15,000.00 $ (4,017.50) $ 10,982.50 $ 5,570.00 $ $ 1,325.00 $ 2,625.00 $ 1,462.50 $ $ - $ $ - $ $ $ _ Project Management 13 $ 120,000.00 $ - $ 120,000.00 $ - $ $ - $ - $ - $ $ 3,600.00 $ 24,000.00 $ 27,000.00 $ 27,000.00 $ 24,000.00 $ 14,400.00 Other: Cost Study(s) 14 J.B. fringan Consulting $ 2,000.00 $ - $ 2,000.00 $ 2,000.00 $ $ - $ - $ - $ - $ - $ $ - $ - $ - $ _ 15 The Wool -Zee Cc $ 1,350.00 $ - $ 1,350.00 $ 1,350.00 $ - $ - $ - $ - $ - $ $ - $ $ $ - $ - Other: Hazmat Survey 16 Eco Compliance Corporation $ 5,355.00 $ $ 5,355.00 $ - $ 5,355.00 $ - $ - $ - $ $ - $ - $ - $ $ - $ Other: Traffic Study 17 Gibson Traffic Consultants $ 2,950.00 $ $ 2,950.00 $ 2,950.00 $ $ - $ - $ - $ $ - $ - $ - $ - $ $ Insurance 18 $ 35,000.00 $ - $ 35.000.00 $ - $ $ $ - $ - $ - $ 35,000.00 $ $ - $ - $ $ Permits, Mitigation & Hookups Fee 19 City of Edmonds, etc $ 125,000.00 $ - $ 125,000.00 $ $ $ 5,452.50 $ $ 13,497.00 $ 46,276.50 $ 59,774.00 $ - $ - $ $ - $ Other: 30-Year Sustainability Plan 20 $ 15,000.00 $ $ 15,000.00 $ $ $ - $ - $ - $ 15,000.00 $ - $ $ $ $ $ - Other: AVIIT Study 21 $ 14,000.00 $ $ 14,000.00 $ $ $ $ - $ $ 14,000.00 $ - $ $ $ - $ $ - Other: Financing Expenses 22 $ 225,000.00 $ $ 225,000.00 $ $ - $ $ - $ 2,500.00 $ 47,500.00 $ - $ $ - $ 50,000.00 $ 125,000.00 $ - Other: Furniture & Equipment 23 $ 350,000.00 $ $ 350,000.00 $ - $ $ - $ $ - $ - $ - $ $ $ 100,000.00 $ 250,000.00 $ - Other: LEED Certification 24 $ 25,000.00 $ - $ 25,000.00 $ $ $ $ $ $ $ - $ - $ - $ - $ - $ 25,000.00 Other: Market Study 25 $ 25,000.00 $ - $ 25,000.00 $ - $ - $ - $ - $ $ 25,000.00 $ - $ - $ $ - $ - $ - Other: Special Inspections & Testi 26 $ 50,000.00 $ - $ 50,000.00 $ - $ $ - $ $ - $ - $ 25,000.00 $ 25,000.00 $ - $ - $ - $ - Other: Tax Study UBIT & Property 27 $ 10,000.00 $ - $ 10,000.00 $ $ $ - $ $ $ 10,000.00 $ - $ - $ $ - $ - $ - Contingency 28 nla $ 142,839.00 $ 3,066.64M$16,OOO,000.00 5.64 $ $ - $ - $ - $ $ - $ 4,377.00 $ 29,181.00 $ 32,829.00 $ 32,829.00 $ 29,181.00 $ 17,508.64 Subtotal - Other Development Costs 29 $ 2,081,275.00 ; 2,081,275.00 $ 133,025.87 $ 66,494.78 $ 127 010.28 $ 71 300.90 $ 175 327.19 $ 297 436.34 $ 135 251.00 $ 128181.00 $ 116,079.00 $ 26B 079.00 $ 478,181.00 $ 86,908.64 Total - Capital Costs 30 $15,400 000.00 $ 0.00 $ 133 025.87 $ 66 494.78 $ 127 010.28 $ 71 300.90 $ 175 327.19 $ 297 436.34 $ 534,813.00 $2,791 926.00 $3 112 793.00 $ 3,262,793.00 $ 3141 926.00 $ 1,685,153.64 Operating Costs Capital Campaign 31 n/a $ 575,000.00 $ 0.00 $ 308,745.40 $ 30,851.84 $ 30,803.38 $ 32,698.90 $ 30,965.87 $ 36,684.61 $ 34,750.00 $ 34,750.00 $ 34,750.00 $ - $ - $ Transition Costs 32 nia $ 25,000.00 $ .00 $ - $ - $ - $ $ - $ - $ 12 500.00 $ - $ - $ - $ 12,500.00 $ Total Operating Costs 33 $ 600 000.00 $ 0.00 $ 308,745.40 $ 3085184 $ 30,803.38 $ 32 698.90 $ 30 965.87 $ 36 684.61 $ 47 250.00 $ 34,750.00 $ 34,750.00- ; $ 12,500.00 $ Total Project Costs 34 $16 000 000.00 ; .00 ; 441 771.27 ; 97 346.62 $ i57 813.66 ; 103 999.80 ; 206 293.Ofi ; 334.120.95 S 582 063.00 1 $2 826 676.00 $3147 543.0D 1 $ 3,262,793.00 $ 3,154,426.00 $ 1.685153.64 Actual Actual Actual Actual Actual Projected I Projected Projected I Projected I Projected I Pro acted I Pro ected Accumulative Spending 35 1 $ 441 771.27 1 $ 539117.89 1 $ 696,931.55 1 $ 800 931.35 1 $1 00T 224.41 $1 341 345.36 1 $1 923,408.36 1 $4,750 084.36 1 $7 897 627.36 1 $11 160 20.36 1 $14,314 846.36 1 $16 000.000.00 Beginning Cash Balance 36 $ 1 $ 709150.48 1 $ 666,523.56 1 $ 584 805.33 1 $ 530 890.37 1 $1 483,576.54 1 $1 247 255.59 $4 996 792.59 $5116.121.16 1 $ 2.804.378.16 S 365 485.16 1 S Cash Received Detailed 37 $1 15D 921.75 $ 54 719.70 $ 76,095.43 $ 50 084.84 $1 158 979.23 $ 97,800.00 $4,331 600.00 $2,946 004.57 $ 835,800.00 $ 823 900.00 $ 2 788 940.84 $ 1,685 153.64 Expenditures 38 1 $ 441 771.27 $ 97,346.62 $ 157,813.66 1 $ 103 999.80 $ 206 293.06 $ 334,120.95 $ 582 063.00 $2 826 676.00 $3,147,543.00 S 3 262 793.00 $ 3154,426.00 $ 1,685 153.64 Ending Cash Balance 39 $ 709150.48 $ 666 523.56 $ 584 805.33 $ 530 890.37 $1 493.576.54 S1 24T,255.59 S4 996 792.59 S5,116121.16 S2 804 378.16 S 365 485.16 S S r Q Page 1 of 2 Packet Pg. 314 7.5.e Edmonds Senior Center Edmonds Waterfront Center - Cash Flow Projection 3/6/2019 Line 37 Detail (Cash Received) Cash/Pledges Conditional Balance Fundraising Goal Received as of 12/3112017 lot qtr 2018 2nd qtr 2018 3rd qtr 2018 4th qtr 2018 1st qtr 2019 2nd qtr 2019 3rd qtr 2019 4th qtr 2019 1st qtr 2020 2nd qtr 2020 3rd qtr 2020 Community Leadership Rick Stoves $ - $ 4,000,000.00 $ $ 4,000,000.00 $ - $ - $ - $ - $ - $ $3,000,000.00 $1,000,000.00 $ $ - $ - $ _ Other $ 1,767,819.00 $ 50,000.00 $ $ 3,150,000.00 $ 253,165.00 $ 35,249.00 $ 11,249.00 $ 41,734.84 $1,092,832.16 $ 45,000.00 $ 45,000.00 $ 113,589.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 $ 45,000.00 Board $ 388,672.01 $ - $ $ 475,000.00 $ 211,528.97 $ 4,975.70 $ 4,700.00 $ 7,500.00 $ 26,567.34 $ 15,000.00 $ 15,000.00 $ 43,400.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 $ 15,000.00 Community Campaign $ 318,709.78 $ - $ $ 400,000.00 $ 171,227.78 $ 14,495.00 $ 10,146.43 $ 850.00 $ 72,175.00 $ 6,000.00 $ 6,000.00 $ 13,815.67 $ 6,000.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 Government State Appropriation $ - $ 1,250,000.00 $ - $ 1,250,000.00 $ $ - $ - $ - $ - $ - $1,250,000.00 $ $ - $ $ $ - State Building Communities Grant $ - $ 2,250,000.00 $ $ 2,250,000.00 $ $ $ $ $ - $ - $ - $ - $ 750,000.00 $ 750,000.00 $ 750,000.00 $ State Appropriation $ - $ 500,000.00 $ - $ 500,000.00 $ - $ $ $ $ - $ $ - $ 500,000.00 $ - $ - $ _ $ Other $ - $ - $ - $ 2,000,000.00 $ - $ $ - $ $ - $ $ - $ - $ $ _ $ $ Foundations Anduin Foundation $ 100,000.00 $ $ - $ 100,000.00 $ $ $ $ - $ - $ 100,000.00 $ - $ $ $ _ $ $ C Keith Birkenfeld Charitable Trust $ 350,000.00 $ $ - $ 350,000.00 $ 350,000.00 $ $ $ $ $ _ $ _ $ $ $ $ $ Edmonds Arts Festival $ 50,000.00 $ $ - $ 50,000.00 $ - $ $ 50,000.00 $ $ $ - $ - $ _ $ _ $ $ $ Hazel Miller Foundation $ - $ 500,000.00 $ - $ 500,000.00 $ $ $ - $ $ - $ $ - $ 500,000.00 $ $ - $ $ _ Norcliffe Foundation $ - $ 750,000.00 $ - $ 750,000.00 $ - $ - $ $ $ $ $ - $ 750,000.00 $ $ $ _ $ Young Foundation $ 57,000.00 $ - $ - $ 57,000.00 $ 40,000.00 $ - $ - $ $ 17,000.00 $ - $ - $ - $ $ $ _ $ _ Other $ - $ - $ - $ 88,000.00 $ - $ $ $ - $ - $ - $ - $ $ - $ $ - $ Interest & Investments $ 415.18 $ $ - $ 80,000.00 $ $ $ $ $ 404.73 $ 6,800.00 $ 15,600.00 $ 25,200.00 $ 19,800.00 $ 7,900.00 $ 4,295.27 $ - Other Resources $ - $ $ 3,667,384.03 $ - $ $ - $ $ - $ - $ $ - $ - $ - $ - $ 1,968,645.57 $ 1,619,153.64 Interfund Loan from Reserves $ 75,000.00 $ $ 75,000.00 $ - $ 125,000.00 $ $ $ $ 50,000.00 $ 75,000.00 $ - 1 $ $ $ - $ $ Total $ 3,107,615.97 $ 9,300 000.00 $ 3,592,384.03 $16 000 000.00 1 $1 150 921.75 1 $ 54 719.70 J.$ 76,095.43 1 $ 50 084.84 1 $1 158 979.23 $ 97,800.00 1 $4 331 600.00 1 $2 946 004.57 1 $ 835 800.00 $ 823 900.00 $ 2,788,940.84 $ 1,685 153.64 r cv z3 sZ 7 C R S C d V C O d 3 O LL s w c� U w 0 N N M O d N r E E O U d U C O C I,L C N E s V M r Q Page 2 of 2 Packet Pg. 315 7.5.f �') semble 7fe uqat to As" "a �m di as to e*,&w pm loan wa&, Susie 20107 Seale '� www4 !aa 40a "ow#& &aim d w-a m&d4A4rwm a 4 * to 60,5'. pia a w"& 4 a& co rcAw&a m a w4d to. 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The following are just some of the benefits you can expect to receive by engaging our services: 1. Best Available Option for funding Nonprofit Loans. Often times, nonprofits find it difficult to get a bank to finance a loan to them. We provide your organization with a comprehensive solution to financing its loan needs. Meaning, if there is a funding shortfall using the Semble platform (i.e., where much of your loan is funded by investments that are made by your donors and constituents), we have banks that will come alongside the loan initiative and provide gap financing to qualifying borrowers. So, by using Semble's online lending platform, our clients are able to secure a loan with monthly payments that are as much as 60% less when compared to a bank loan. 2. More Funds Available for Greater Community Impact. By lowering their monthly loan payments, our clients have more resources at their disposal for missional impact. As an example, we helped one organization lower its monthly loan payments by over $40,000, which allowed the organization to reverse its budget issues and make necessary investment in capacity building. 3. Nurture and Strengthen Donor Relations. Semble's approach to funding a loan provides nonprofits a new and dynamic approach that (i) reengages lapsed donors, (ii) develops new donor relationships, and (iii) nurtures and expands on the ones you already have. In 11 years of facilitating loans in this manner, we have not observed "cannibalization" (i.e., donors that invest stop giving). In fact, our clients typically experience incremental increases in giving by those that elect to invest. Packet Pg. 317 7.5.f DETAILS & RESOURCES Based on the conversations we have had so far with your organization, below are the main details as we understand them. The table and graph illustration to the right estimates the monthly payments that could be realized by utilizing our Platform based on the percentage of your loan financed through our Platform versus any bank financing placed. NOTE: Using the details below, the potential monthly payments assume potential funding through our Platform at either a 3% or 4% interest rate. Our Platform loan has no prepayment penalties and uses a simple interest payment calculation. • Loan need: $2,000,000 • Use: Serve as a baseline for discussion purposes. • Graph compares payments assuming the loan need is financed through our Platform, with any necessary gap financing coming from a bank at 5.25% over 20 years. • Potential yearly savings shown assume fully -funding through our Platform compared to the bank loan terms above. �1AWA00 1.Sf11 4�. �'- f1rllG.OfO f.TYf ...� .. ..... ... ............. � semble 3% Platform Loan 4% Platform Loan Potential Minimum Monthly Payment: $5,000 Potential Minimum Monthly Payment: $6,667 Potential Yearly Savings Potential Yearly Savings $101,000 $81,000 $16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 OA0 o°,0 See a sample listing to get an idea of the investor experience: Sample: Full Online Listing Hear directly from Semble's CEO Todd Tarbert in his Board Address: www.semble.com/home/board Hear from our past and current clients in these testimonial videos: www.semble.com/home/nonprofit- Packet Pg. 318 7.5.f RECENT PROJECTS: A SUMMARY sembW Project 1: $6.7MM Acquisition Loan for School with a Bank Providing the Gap. InvestmenLTerm Funding Progress $6,700,000 Minimum Loan Goal 4.00% Interest Rate 5 years , 53% $6,700,000 3.51% Amount Committed to Date Total Investors Inv'eatols Accepting Reduced Retums Total Loan Requested Effective Rate $3,521,985.00 70 27 Project 2. $600K Acquisition Loan for Youth Organization; No Bank Loan ItivestmentTeri lundingProgress $600,000 4.00% 5 years A Minimum loan Goal lntereR st at%� e 100 $600,000 2.58% AniountCommittedLoDaLe TOW Investor 5 Investor-,AcceptingRed,aoedReturns Total Lnan Requested Effective Rate $ 00 00i} f10 21 10 Project 3. $5.6MM Total Loan with $3.6 From the Constituent Loan and a Bank Providing the Gap Investment Term Funding Progress $3,650,000 4.00% 5 years Minimum Loan Goal Interest Rate 96% (� $3,800,000 3.60% Amount Committed to Date Total Investors Investors Accepting Reduced Returns Total Loan Requested Effective Rate $3,650,237.97 43 13 In each of these instance, the borrowers were not able to secure a bank loan for the entire amount of their loan needs. Not only did the Semble model result in a significant monthly savings (e.g., in Projects 1 and 3 above, the organizations are paying over $10,000 per month less than if they could have secured a loan for the entire loan need), the Semble model opened up the doors for banks to provide the necessary additional loan required to fill the gap required and on very favorable terms. Packet Pg. 319 7.5.f PRICING Setup Fee: $5,000 C.,,, semble If your organization elects to utilize our Platform to fund your need, this cost addresses the creation of the online listing on the Platform, the aggregation of necessary information to properly communicate the opportunity, and the facilitation of required documentation. Platform Fee: $350 /month This is paid from the beginning of month 2 until the loan closes (the funding process timeline below) or the loan initiative is terminated. This period is usually 2 — 3 months which equates to 2 — 3 monthly payments on average. This covers the use of Semble's proprietary technology platform to facilitate the loan as well as Semble investor support to field all questions. Closing Fee: $18,500 (due at closing and only if there is a successful loan closing) This amount is based on the loan amount indicated and related fees are paid at closing of the loan. It can be rolled into the total loan amount at closing to reduce the cash flow impact on the organization. It covers use of the Platform to market and fund your loan, management of the loan closing process, and administration of the loan paperwork. Retainer Fee: $2150 /month This monthly cost starts the month following payment of the setup fee and lasts during the funding process, which is usually a period of 2-3 months on average. This elected option can be turned on or off at any time after the 111 month. This covers consulting and marketing services to assist in communicating the opportunity to your community, as well as maintenance of the Platform and nonprofit support during the funding period. Other Closing Related Fees: There will be third -party fees (e.g., formation fees for the limited liability company, Reg, D. Doc preparation, filing fees, and title and escrow fees), that will be due and payable when incurred. Semble also charges a minimum per closing fee of $250 for each loan closing facilitated after the initial loan closing. Bank Loan Representation Fees: 1.0% While utilization of the Platform has demonstrated the ability to dramatically lower loan payments and interest costs, your organization is under no obligation to use the Platform for your need. In the event you elect to fund a portion of the loan through capital sourced by a 3rd party bank, a fee of the greater of $1,000 or 1.00% of that loan amount will be paid to Semble at closing. Loan Servicing: Post -closing, there are costs for servicing and administration of the loan and corresponding issuer notes. The quarterly loan servicing fee for a loan of any size will be the greater of $250/Qtr. or .10% (i.e., 10 Basis Points). This covers monthly loan invoicing and servicing of the loan, quarterly statements, quarterly distributions, and investor support throughout the term of the loan (costs not covered are tax documents to investors and ongoing LLC maintenance). Packet Pg. 320 7.5.f PROCESS TIMELINE sembW Loan initiatives through the Platform are funded by investors who use your personalized online listing to learn about the opportunity, review relevant details, and pledge commitments. The timeline for funding is dependent on several factors, most notably the size of your loan need. Semble is involved in every phase of the process to position the opportunity for greatest success. The following general timeline will commence upon signing Semble's standard engagement agreement and depositing the set-up fee: - Preparation Weeks 1- 4 ■ Launch meeting — Set expectations & next steps ■ Compile documents, narratives and other details ■ Create the online listing ■ Invite Key People to Semble hosted Webinar 1 ■ Identify and qualify community supporters/investors ■ Meet with core constituents/investors ■ Procure initial commitments through the online platform /000 ■ Email campaigns, webinars and events ■ Solidify bank participation if necessary and viable Marketing —..---------------------------- Weeks 2 - 10 1 1 Assist and secure investor funds 1 ■ 1 (IRA, cash accounts) ■ Prepare final documents for the loan closing ■ Work with escrow to close the loan ■ Work with 3`d party financing, if applicable Funding Weeks 4 - close ' ---► Loan Closed Packet Pg. 321 7.5.g Edmonds Waterfront Center Feasibility Study March 07t", 2019 ig, FOODSERVICE CONSULTANTS Packet Pg. 322 7.5.g JGL Food Service Consultants EWC Feasibility Study JGL Food Service Consultants has been retained by the Edmonds Senior Center (hereinafter ESC) to prepare a feasibility study of potential food service operations in anticipation of the upcoming construction of the Edmonds Waterfront Center (hereinafter EWC) and an upcoming RFP process. This report contains our preliminary review and recommendations. Mission The mission of the ESC is "To enrich the social, physical and intellectual well-being of seniors Our vision is to develop the full potential of every senior." Background Since 1967, the Edmonds Senior Center has provided services and activities in the areas of recreation, education, health and social concerns of the senior population of South Snohomish County. The Center currently provides over 75 different activities and services per month serving 4,000 seniors annually. Services include: • Health and wellness programs — Enhance Wellness and PEARLS programs (funded by Verdant), health screenings, dental care, foot care, annual healthy living fair, Bastyr natural medicine clinic and nutritional daily lunches • Education - Edmonds Community College classes, computer education and defensive driving • Fitness - dance, walking, Tai Chi, Yoga, and aerobics • Social - games, events and fields trips In 2015, the ESC board completed a 9-month strategic planning process in which three priorities were identified. These priorities include replacing the aging building with a new, multi -purpose facility that will focus on inter -generational programming, expanding program offerings and building a sustainable business model. In pursuit of these goals and due to significant structural issues facing the 55-year old Edmonds Senior Center building, including a 2007 geotechnical report which found that the building "would not perform at a Life Safety level during a code level seismic event", ESC embarked on a $16M capital campaign to replace the building. To date, over $12m has been raised for the effort. Rather than just building a new senior center, ESC decided to use the opportunity to build a modern 26,000 square foot community center offering programs for residents of all ages. Using an open design concept where possible, the building is designed to offer maximum flexibility for current and future programs. Most spaces have been designed for multiple uses to accommodate different user groups and ongoing program innovation. The current design features a combined ballroom/cafe space, full commercial kitchen, several multi -purpose rooms, a coffee kiosk and a small teaching kitchen on the second floor. Packet Pg. 323 7.5.g JGL Food Service Consultants EWC Feasibility Study Process JGL toured the ESC and met with senior staff. We reviewed the program plans and benchmarked the account against our files. We met with local catering and food service providers who might have an interest in operating food services at the facility. We met with event venues within the greater Edmonds area that might stand as a corollary to the EWC. Interviews Farrell Fleming, Executive Director, ESC Daniel Johnson, Capital Campaign Director, ESC Christopher Wolfe, Accounting Manager, ESC Jennifer English, Office/Volunteer/Rental Coordinator, ESC Michelle Burke, Program Manager, ESC Martha Peppones, Director of Nutrition and Advocacy, Homage Senior Services Shubert Ho, Chef Owner, Shooby Doo Catering Lauren Pedersen, Catering Director, Shooby Doo Catering Diane Toney, Rental Agent, Edmonds Yacht Club Kim Eli, Catering Coordinator, Celebrations Catering Tom Budinick, Owner, 190 Sunset Dane Lee, Chef Owner, Chef Dane Catering Carol Anne Lee, GM, Chef Dane Catering Shawna David, Rental Coordinator, Rosehill Community Center Sarah Mixson, Rental and Stage Manager, Edmonds Center for the Arts Internal Staff • Both the land and building will be city owned. • The EWC will receive a long-term lease in exchange for building construction. • Baby boomers are not interested in a traditional senior center environment. • EWC will be focused on Intergenerational programming. • The EWC project enjoys broad support from the Edmonds community. • There is currently a partnership between ESC and the local high school aimed at bringing together seniors and high school students. • The EWC's budget will grow from approximately $700k to almost $1.2m. • Ideally, foodservice commissions and rental fees will cover approximately 20% of the operating budget. • Program objectives must balance with financial stability. • Weekdays will be mission centered and weeknights (6p-10p) will be programmed by the city. • Rental spaces may be sold on weekdays and evenings when the spaces are not being utilized by the EWC or the city, but lead time is unclear. • Event rentals may only occur on Friday nights, Saturday and Sunday. 3 Packet Pg. 324 7.5.g JGL Food Service Consultants EWC Feasibility Study • All caterers are currently allowed to operate in ESC and no commissions are collected. • Most rental business currently consists of memorials, then weddings, then birthdays. • Approximately 23% of Edmonds population is over 65 years of age. Ractaiirataiirc • Perception of the waterfront is that it is where the "old style" restaurants are. • There has been tremendous growth in Edmond's restaurant industry in the last five years. • Most restaurants are losing money on lunch service but make it back with dinner and special events. • Sunday brunch is extremely popular and profitable in the area, grossing an average of $5k-$7k per day. • Most operators would prefer to leave Saturday and Sunday open for events and perhaps do some pop-up brunches. • There is a lot of support in the culinary community for conducting culinary skills classes. • The local restaurant industry is expecting a bump from incoming light rail and flights beginning. Comparable Event Venues and Caterers • Weddings are the largest special event category in the area. • Average wedding size is 150-200 guests. • Event business is very concentrated on the weekends. • Perception is that event venues are a higher priority than use of a specific caterer. • Progressive indoor/outdoor parties are very popular. • A food truck parking space would be ideal for supporting park events. • May -Sept, most venues fully book Fri -Sun, sometimes two per day. • The remainder of the year is approximately a 50% booking average. • Some venues offer seasonal rates, others do not. • Commission paid by caterers to venues are uncommon, but not unheard of. • Spaces with a capacity of 200-300 are needed. • Some venues execute their own liquor program. • Parking is extremely important for venues. • Popular AV set-ups are a PA system, wireless mics, speakers, projectors with video capability, screens. • Retractable shades should be on all glass walls for maximum use. Retail Foodservice in a Mission -Based Institution Retail foodservice in a mission -based institution (hereinafter MBI) can be very challenging. MBI events are geared towards a wide range of people, all of whom have differing foodservice needs to be met. While some groups are looking for a long, leisurely meal before an art 4 Packet Pg. 325 7.5.g JGL Food Service Consultants EWC Feasibility Study showing, others simply want to grab something quick before a dance rehearsal. Even if food options are high quality, well priced, and well marketed, MBI visitation can be inconsistent in both number and demographic of visitor. In a MBI servicing vulnerable populations, these difficulties can be amplified. Such groups often carry disproportionate specialty dietary needs which can make menu engineering difficult. Disposable income is frequently limited producing a very price sensitive customer. Venues that offer federally subsidized meals must meet stringent federal nutritional guidelines at extremely low -price points. Attracting outside guests to a MBI's foodservice venues can be difficult without easy street access and placement in an area with substantial foot traffic. Despite the financial challenges, a MBI cafe or restaurant is not only considered a guest amenity but can be a vital part of their mission to bring a local community together. Current Offerings Under the ESC's current program, federally subsidized meals are sold to seniors with a recommended donation of $3-$4. These meals are subsidized by a federal congregate low-cost meal reimbursement program executed by Homage Senior Services. The rate of reimbursement is negotiated individually between their clients and Homage. Meal tracking requirements must be followed for reimbursement. In many cases, seniors cannot afford the $3-$4 cost, so they pay what they can. Other guests sometimes pay more to support the program. Current lunch service is one hour long. Service is cafeteria style, Monday through Friday; 30-40 meals are served per day on average. Subsidized meals must follow federal nutrition guidelines, though there are multiple ways that this can be done. Homage will work in conjunction with the incoming Operator to ensure that federal guidelines are followed. Food is currently prepped off -site in a commissary and finished on -site. All Homage clients serve the same meal every day. Because of varying kitchen equipment and cook skill levels at different facilities, food must be extremely simple and easy to execute. Special dietary needs like low sodium, gluten free, and diabetes friendly options are also available. Potential Service Levels and Menu Offerings There are three potential levels of service for the proposed cafe: self-service, hybrid and full service. With each style comes a different expectation level of offerings. The "self-service model" is a modest cafe experience with orders placed and delivered at the counter. This model is similar in concept to a Starbucks level of service. Offerings would need to be almost entirely ready to serve which would increase speed of service and minimize back of house labor, but those gains would be counterbalanced somewhat by an increase of food waste because many items would need to be disposed of at the end of the day. This model also calls for increased usage of disposable packaging which is both an added cost and a negative 5 Packet Pg. 326 7.5.g JGL Food Service Consultants EWC Feasibility Study environmental impact which, particularly in the Washington market, could influence guest experience and retention. The hybrid service model is one where guests place an order at the counter, seat themselves, and are delivered their food by a runner. This is similar to LACMA in Los Angeles, OMSI in Portland and the Nordic Museum in Seattle. While this level of service is slightly more labor intensive, it offers several advantages over the self-service model. Food is generally prepared to order, thereby increasing its perceived value and by extension, check average. Food waste and disposable packaging are minimized, reducing cost of goods and environmental impact. Expectations of service times in this model are that they should still be very quick, generally five to seven minutes. Menu options might include: Breakfast Daily selection of pastries- Croissants, muffins, doughnuts Selection of bagels with herbed cream cheese, capers and lox Roasted vegetable quiche with gruyere and thyme Steel cut oatmeal with brown sugar and dried fruit Greek yogurt parfait with mulberry jam and house -made maple granola lunch Fresh Made Sandwiches - Mediterranean Veggie Wrap with red pepper hummus, roasted eggplant and tomato, feta and cucumbers served with mixed greens Classic Grilled Cheese with sharp Tillamook cheddar and roasted tomato soup Roast Turkey Club with crispy bacon, avocado Shaved Ribeye Panini with caramelized onions, grilled sweet peppers with fresh horseradish and sour cream Tossed to Order Salads - Fresh Fig and Bleu Cheese Salad with candied walnuts, crispy romaine, shaved fennel and purple cabbage tossed in a lemon oregano vinaigrette Farmhouse Salad with red and green leaf lettuce, cucumber, avocado, sliced potatoes, diced celery and grapefruit supremes, tossed in an herbed yogurt dressing Fried Chicken Salad with crispy romaine, sweet 100 tomatoes, shaved red onion, shredded carrot and celery, tossed in house -made buttermilk ranch Hot Entrees Baked Ziti with sweet Italian Sausage and mixed winter greens Cioppino with fresh -made garlic bread Meatloaf Burger with mushroom gravy and mashed potatoes Beecher's Baked Mac and Cheese with pretzel crust and roasted broccoli 6 Packet Pg. 327 7.5.g JGL Food Service Consultants EWC Feasibility Study "Full Service" is table service with a full wait staff. This is similar to the Getty Center in Los Angeles, In Situ at SF MOMA in San Francisco and the Petrie Court at the Metropolitan Museum of Art. This is significantly more labor intensive than the other two models and as such, the most expensive price point. This model focuses on increased check average as opposed to volume sales. The menu for this model would be similar to the hybrid model, but food would need to be more elevated to justify the higher price point, such as with the following examples: Breakfast Eggs Benedict with crispy prosciutto and Meyer lemon hollandaise on a sourdough English muffin Whole wheat griddle cakes with Greek yogurt, fresh berries and cinnamon maple syrup Lunch Braised Pot Roast with caramelized carrots and crispy new potatoes Grass Fed Beef Burger with Reyes Point bleu cheese, balsamic reduction and crispy fried onions, served with house -made Kennebec chips The Cafe/Ballroom space is extremely large, with a capacity of 250 seats, though the room can be subdivided. There is a service counter built into one wall, but it can be masked with a roll down partition. The kitchen is large and well equipped. The physical structure of the cafe could facilitate many different styles of service. The EWC cafe will have a mission at its core to provide not only nutritious, cost effective meals to seniors, but to provide an environment that will bring together patrons of all generations, encourage socialization and help to combat isolation. JGL does not feel that a full -service restaurant promotes such an environment. At the same time, a self-service model like the current offering encourages waste and a lower overall caliber of food because it does not allow cooking to order. JGL believes that a hybrid service cafe would create a more casual dining environment which would encourage mingling and socialization while allowing a higher quality, made to order food offering. The current plans for the service counter in the ballroom call for a steam table and salad bar directly adjoining the register. While that equipment may be retained, JGL recommends a countertop that could be fitted over these items to be used for daily service if a hybrid service model is to be pursued. The EWC plans also include a coffee kiosk in the lobby. The coffee kiosk could operate either on a self-service or hybrid model, depending on offerings. Because the kiosk will likely be open when the cafe is not, especially on the weekend when the cafe is closed all day, it could execute a hybrid service model in which patrons order from a relatively robust menu similar to the selections in the hybrid model above, though likely pared down a bit. Food would then be prepared in the kitchen as usual and delivered by a runner. 7 Packet Pg. 328 7.5.g JGL Food Service Consultants EWC Feasibility Study All of that being said, a few caveats. Both a cafe and coffee kiosk could prove to be more foodservice capacity than is necessary on a regular basis for the EWC, depending on seasonality and visitorship. This issue is complex because it isn't strictly a matter of closing down one unit during slow periods, there are other factors involved. On peak cafe days, the seating capacity and processing capacity of the ballroom service counter will be necessary, but on slower days, operations could be consolidated to the coffee kiosk to save on labor. The kiosk could be open on weeknights and weekends to provide food and beverage options for those utilizing EWC and city programming, but event bookings will impact how much seating is available throughout the day. Ballroom seating might be available for part of the day, depending on set-up needs for the individual event, in which case that could be utilized. The lobby could be shut off from the ballroom and used for seating on extensive set-up days or during events if event guests use the alternate ballroom doors, but lobby seating is very limited. For some progressive events, the kiosk might be used as support space for a cocktail party in the park or lobby, while on other days it might make sense to close the kiosk entirely and, ideally, mask it with a moveable partition or utilize a mobile coffee kiosk that could be pulled away when not in use, though a storage location would need to be identified. Because of the variety of activities that might be going on at any given moment in the EWC, along with adherence to its core mission, management should work with the incoming Operator to set policy that allows flexibility of usage to maximize efficiency and minimize financial losses from retail operations. Because this flexibility will inherently cause some confusion, strong messaging should be employed to help guide guests through daily changes in operations. Catering in a Mission -Based Institution Catering in a MBI is generally provided by either an on -site provider or an off -premise caterer. Self -operation is relatively rare among these centers because the skill set to operate a catering operation is typically quite different from the skill set to run a MBI. Across JGL's practice and the senior centers and cultural centers that we are aware of, we estimate that fewer than 5% self -operate their foodservice facilities. Catering is inherently more profitable than a cafe or restaurant operation. The primary reason for the higher profitability is reduced labor costs as compared to other services; staff need only be paid when there is an event. Food costs are lower than an a la carte restaurant, and there are additional economies of scale. MBls can potentially generate two revenue streams from catered events. Most institutions charge a rental fee for the event space and collect a percentage commission on food and beverage from a contracted caterer or retain the profits from the operations. We have confirmed that the concept of a percentage commission has some precedent in the greater Edmonds area, though it is a less common practice than in the greater Seattle area. 8 Packet Pg. 329 7.5.g JGL Food Service Consultants EWC Feasibility Study In many of the RFP processes that JGL conducts, risky retail foodservice operations such as a restaurant or cafe, especially those with a documented history of poor financial performance or with large subsidized meal populations, are paired with either exclusive or preferential access to catering clients in order to mitigate some of the risk involved in the retail operations. This approach to the RFP process may result in more bids with more attractive financial terms such as higher commission rates. These relationships will be explored in more detail throughout this report. Catering Opportunities The primary catering space at the EWC will be a 3,746 sq. ft. ballroom with glass walls overlooking a stunningly unobstructed view of Puget Sound and the mountains beyond. The ballroom will have a seated capacity of approximately 250 and a reception capacity of up to 379 guests. The ballroom will be supported by a 616 sq. ft. commercial kitchen with full cooking capability, a dish machine, 116 sq. ft. of additional dry storage and 348 sq. ft. in total of additional equipment storage. There will be 700 sq. ft. of outdoor waterfront space available for smaller groups to utilize or to stage amenities for guests as they come and go from events, such as a champagne station or photo booth. A "Wedding Circle" will be located in the adjoining park for ceremonies that could then lead into the ballroom for a reception. 78 parking spaces are currently planned, though plenty of nearby lot space could be utilized by guests or a valet service. In addition to the ballroom space, there are several smaller areas on the second floor that will be available for rental. One of the spaces will be a 1,629 sq. ft. room which can be subdivided, while the other two spaces will be 688 sq. ft. and 613 sq. ft. respectively. Off of the larger room there will be a 112 sq. ft. teaching kitchen that could also act as a support space. The second - floor spaces can all be accessed from a different entrance than the ballroom and each of these areas are accessible by different stairwells, allowing multiple bookings at the same time as long as soundproofing will be sufficient. The smaller second floor spaces will likely be sought after by smaller local community groups for events such as children's birthday parties or meetings and are unlikely to result in much catering revenue. The focus on booking these rooms should be less on revenue generation and more on community engagement. The larger space on the second floor will be ideal for smaller seated dinners of around 100 guests or may be used as a cocktail party location for up to 180 guests. The primary barrier to event bookings will be the EWC calendar. Weekdays will be focused on internal programming and weeknights Monday -Thursday on city programming, leaving only Friday night, Saturday and Sunday for rental availability. All of the caterers and venues that JGL interviewed expressed the opinion that the vast majority of events in the area happen on the weekend and there was not a perception that inability to book during the week would be a significant negative impact on revenue. That being said, EWC and the incoming Operator should develop policy that releases internal spaces that are not being utilized by either EWC or city programming with enough time for the Operator to try and book them. 9 Packet Pg. 330 7.5.g JGL Food Service Consultants EWC Feasibility Study The ballroom and the larger second floor space should both feature common AV packages such as wireless mic capability, speakers, retractable shading, projectors with video capability, adjustable lighting and a sound system. Self-catering has been prevalent at the ESC and JGL believes that this policy should be revisited. Bringing in a cake from an outside bakery is standard and should be allowed for a "cake cutting fee" similar to corkage on a bottle of wine, but outside prepared foods such as a potluck lunch should be highly discouraged due to liability and food safety concerns. JGL understands that this has been common practice for memorials, which have been a large part of ESC's business in the past and are a way in which EWC will have very intimate contact with the community. Rather than allowing outside food and beverage, EWC should work with the Operator to develop price -sensitive options for those who want to hold a memorial at the facility but might not have the financial means for extensive catering. JGL recommends spotlighting this as an area where flexibility will be required of the Operator in the RFP process. Marketing and sales of the EWC rental spaces must also be a priority for bidders. A dedicated, on site salesperson should be furnished by the Operator to act as the primary contact for inquiries, conduct tours of the venues, build contracts and coordinate with rental vendors and the operations team. Proper marketing of the venue, especially prior to opening, will be vital for its financial success, so bidders should demonstrate a history of quality marketing initiatives and outline their anticipated annual expenditures to be geared specifically towards this purpose. Comparable Venue Rental Rates The following is a listing of comparable event venues available for rental in the greater Edmonds area and their rental rates and structures. 10 Packet Pg. 331 7.5.g JGL Food Service Consultants EWC Feasibility Study Edmonds Waterfront Center Comparable Venues and Rental Rates Rosehill Village Green Edmonds Center Edmonds Edmonds Yacht Community Community for the Arts Plaza Room Club Center Center Square Feet 4,275 2,300 3,432 3,300 3,300 Peak Sat Rental Rates for $500/ 5 Hours $2,850 Non- Fri/Sun- $950 Sat- $2,950 Largest $100 each Peak Sat $2,300 Sat- $1,200 Fri/Sun- $2,300 Capacity Space additional $2300 Sun- $2,300 Max Seated 285 120 216 220 220 Dinner Max Reception 475 120 381 367 367 Hours Included 5 NA 10 NA 6 in Rental Kitchen No Yes Yes Yes Yes Extremely raw Lottery Special gymnasium space. system for View of Puget Floor to ceiling Would require Patio for $100 dates because glass walls Features Sound extensive rentals space is so in overlooking pares for any event demand No substantive AC Staff monitorCity owned $250 cleaning Notes required, Carpeted p or heat $15/hr and operated fee At a seated capacity of 250 guests, EWC will have one of the largest capacities of all the venues in the area. Aesthetically, EWC will offer a facility and view far superior to all of these comparable locations with the possible exception of Rosehill Community Center, with whom they will be on par. It should be noted that Rosehill is a significant drive from the ESC, especially during peak ferry traffic, so while Rosehill is very comparable to EWC, it should not present much competition for the new venue. JGL believes that starting rental rates for the EWC should mimic the Edmonds Yacht Club, its closest competition geographically, at the year-round rates of $2,950 for a Saturday and $2,300 11 Packet Pg. 332 7.5.g JGL Food Service Consultants EWC Feasibility Study for Friday and Sunday. These rates are already at a premium for the area and the Yacht Club has proven that they can effectively book at those rates. JGL would caution raising rates much higher early on, especially given ESC's relationship with the city, for fear of local political blowback or developing a perception of price gouging. There are few true comparable local venues for the spaces on the second floor of the EWC. Rosehill does have some classroom spaces which might be used as a corollary to the smaller rooms, while the larger space, which has a seated capacity of just over 100, could be compared to the event space at Anthony's Homeport, though the EWC room has twice the capacity. JGL recommends an hourly pricing model for these spaces to provide maximum budgetary flexibility, especially for local community groups who will be the most likely targets for these spaces. A rate of $50 an hour for the small spaces and $100 an hour for the larger space would be a good starting point to engage the market, with the exception of Saturday nights when the larger 2nd floor space adjoining the teaching kitchen should be marketed to smaller dining parties and should be marketed at a flat rate of $1,000 for the evening. Contract Operation Business Structure There are two primary types of structures for a contract foodservice provider within a MBI. The profit and loss contract is one where the operation is at the foodservice provider's financial risk A fee, usually in the form of a percentage of sales known as commission is paid to the venue. In some cases, when a particular operation or piece of the operation is not profitable, the foodservice provider may request a management fee. This structure moves the financial risk to the venue's side. In a management fee relationship, the foodservice provider is paid a fee to manage the business; profits accrue to the owner or venue, as do losses. Common foodservice provider relationships within a MBI include an exclusive model and a dual, or preferred, structure. In an exclusive model, one service provider operates all food services within the facility on an exclusive basis. There may be defined exclusions known as carve outs that dictate how many times and under what circumstances an alternative caterer can be brought in. An exclusive relationship generally results in higher commission percentages than other models. An exclusive relationship may also include an investment component. When a foodservice provider invests in the facility, they provide funds for kitchen equipment or to build out the venue. Foodservice providers will only invest if they believe the future revenues will be meaningful enough to support the investment and if they have the financial wherewithal to provide such an investment. When a foodservice provider invests a significant amount (as in all the equipment for a pantry), they may well seek to lengthen the term or reduce their commission percentage as an offset to the investment. This investment is generally depreciated over the life of the contract and is buy-back protected. In the case of early termination, the foodservice provider is reimbursed the unamortized balance of the investment. Frequently, the requirement for an investment may serve to limit the potential bidders; smaller local operators may not have adequate resources to make a capital contribution. 12 Packet Pg. 333 7.5.g JGL Food Service Consultants EWC Feasibility Study In a dual or preferred structure, there are multiple entities operating food services within the facility. One entity would operate the cafe while a short, curated list of caterers would be available for events. Percentage returns are frequently lower than the exclusive model and the likelihood of investment in the facility is generally eliminated. When selecting an operating model, it is important to address several issues: 1. Local Norms The majority of rental facilities in the greater Edmonds market feature either preferred catering lists or allow any caterer to operate. That being said, the lack of exclusivity will make it more difficult to find a contractor willing to accept the risk of operating the cafe. To counter this, there is some precedent in the area for assigning liquor sales to the cafe operator in an effort to provide additional revenue -generating opportunities and mitigate some of the risk of cafe operations. Incoming caterers would then provide all of the food and service, excluding bartenders. Because of the large number of subsidized meals likely to be served in the cafe and its high degree of risk, JGL believes that even liquor revenue might not be enough to entice operators. 2. Facility Sales and Marketing In an exclusive contract, the institution can count on some support in terms of event location sales and marketing. In a short list environment, the institution has to shoulder the bulk of the sales and marketing burden. The longer the list of approved vendors, the more onerous this job becomes for the venue. 3. Internal Catering Pricing Theoretically, a well negotiated exclusive contract should provide for substantial discounts on internal catering. It can be a slippery slope, however, so the contract requires very strong language and sample pricing to ensure client satisfaction with internal pricing. 4. Facility Wear and Tear The presence of multiple caterers in a building who have less incentive to respect the rules and the facility will increase wear and tear as compared to an exclusive provider who will be held solely responsible for anything that occurs. 6. Commission Structure An exclusive relationship generally results in higher commission percentages than other models. With a preferred model, percentage returns are frequently lower than the exclusive model, and the likelihood of investment in the facility is generally diminished or eliminated. 7. Investment An exclusive relationship may also include an investment component. When a food service provider invests in the facility, they provide funds for kitchen equipment or to 13 Packet Pg. 334 7.5.g JGL Food Service Consultants EWC Feasibility Study build out the venue. Food service providers will only invest if they believe the future revenues will be meaningful enough to support the investment. When a food service provider invests a significant amount, they may well seek to lengthen the term of the contract or reduce their commission percentage as an offset to the investment. This investment is generally depreciated over the life of the contract and is buy-back protected. In the case of early termination, the food service provider is reimbursed the unamortized balance of the investment. Frequently, the requirement for an investment may serve to limit the potential bidders; smaller local operators may not have adequate resources to make a capital contribution. JGL believes that investment potential in this instance is relatively low given the high risk involved in operation of this cafe due to the large percentage of subsidized meals and likely lack of regular dinner service. JGL has spoken with many local restaurateurs and caterers in the area who expressed interest in the potential RFP, but only if retail operations are paired with the catering operation to mitigate some of the risk of cafe operation. Financial Analysis We now lay out a series of pro forma that forecast anticipated overall revenue as well as financial return to EWC. Cafe Revenue/Per Cap First, we calculate projected revenue for the cafe based on a daily building population during lunch of 150 people, an overall daily EWC population of 250, 45 subsidized meal patrons and 25 destination cafe patrons. 14 Packet Pg. 335 7.5.g JGL Food Service Consultants EWC Feasibility Study Edmonds Waterfront Center Cafe Revenue Projection Annual Check Daily Covers Total Sales Covers AVG Destination Customers Lunch 25 6,500 $12.00 $ 78,000 Subsidized Customers Lunch 45 11,700 $5.50 $ 64,350 Building Lunch Captures 23 5,850 $12.00 $ 70,200 Cooffee Kiosk 38 13,575 $5.00 $ 67,875 Total 130 37,625 $ 280,425 Per Cap $ 3.09 Assumptions Lunchtime Building Populatior 150 Lunchtime Building Capture 15% Per Meal Subsidy $2.50 Daily Building Population 250 Estimated Annual Attendance 90,750 Coffee Kiosk Capture 15% Cafe hours 11:00am - 2:00pm. Monday -Friday Coffee Kiosk Hours 8a-5p Mon -Sun According to local resterateurs, lunch covers in their freestanding restaurants generally range between 50-100 covers per day. Even with a conservative estimate of destination restaurant patrons, combined with expected capture from the building in both the cafe and kiosk, as well as an expected increase of subsidized meal patrons due to the improved quality and facility lead JGL to believe that the cafe has the potential for robust daily business. It should be noted, though, that with one third of patrons receiving subsidized meals, the cafe will likely not be profitable, so exclusive catering rights will be necessary to offset the potential loss. Event Rentals Based on interviews with local caterers and event venues, JGL has developed the following rental projections for the EWC. 15 Packet Pg. 336 JGL Food Service Consultants 7.5.g EWC Feasibility Study Edmonds Waterfront Center Venue Sales Projection Peak Sat Ballroom Non -Peak Sat Ballroom Peak Fri/Sun Ballroom Non Peak Fri/Sun Ballroom Peak Large Multipurpose Room Sat Non -Peak Large Multipurpose Room Sat Peak Large Multipurpose Room Fri/Sun Non -Peak Large Multipurpose Room Fri/Sun Annual Venue Total Revenue Rentals Fee 18 $ 2,950 $ 53,100 16 $ 2,950 $ 47,200 0_ ca 36 $ 2,300 $ 82,800 c 32 $ 2,300 $ 73,600 L c 18 $ 1,000 $ 18,000 r c 0 16 $ 1,000 $ 16,000 m .r 0 36 $ 400 $ 14,400 r 32 $ 400 $ 12,800 Small Multipurpose Rooms 26 $ 200 $ 5,200 Total 230 $ 323,100 Peak Booking % 90% Non -Peak Booking % 50% SM MPR 50% Hours Per Rental Avg 4 JGL calculates total revenue from event rentals at $323,100. We base this on the presumption of 90% booking during the 20-week peak May -Sept period and 50% booking for the 32-week non -peak period of Sept -May. All hourly venues assume an average four-hour booking. Wedding rental business will likely be very soft in the first year. While other types of event rental categories have shorter booking windows, weddings typically book close to a year in advance. Even if the food -service provider is selected and taking inquiries a full year out, which JGL emphatically recommends, couples will be understandably anxious about booking a wedding venue which is not yet built. An incentive program might be developed to specifically target wedding business in the first year. 16 Packet Pg. 337 JGL Food Service Consultants 7.5.g EWC Feasibility Study Catering Revenue Next, we use our venue sales projections to calculate anticipated catering food and beverage sales for the ballroom. This is gross revenue earned by the caterer from which ESC will be paid a commission. For this calculation, we assume an average 75% capacity. Edmonds Waterfront Center Ballroom Food and Beverage Sales Projection Annual Covers Per Cap Total Revenue Rentals Peak Sat Seated 9 188 $ 85.00 $ 143,438 Non -Peak Sat Seated 9 188 $ 85.00 $ 143,438 Peak Sat Reception 8 284 $ 55.00 $ 125,070 Non -Peak Sat Reception 8 284 $ 55.00 $ 125,070 Peak Fri/Sun Seated 18 188 $ 85.00 $ 286,875 Non Peak Fri/Sun Seated 18 188 $ 85.00 $ 286,875 Peak Fri/Sun Reception 16 284 $ 55.00 $ 250,140 Non -Peak Fri/Sun Reception 16 284 $ 55.00 $ 250,140 Total ' 1021 $ 1,611,045 Capacity 75% Seated Capacity 250 Reception Capacity 379 Now we perform the same calculation for the 211 floor rental spaces. Again, we assume 75% capacity on average. We also assume a slightly lower per capita spend given the nature of the likely events. 17 Packet Pg. 338 7.5.g JGL Food Service Consultants EWC Feasibility Study Edmonds Waterfront Center 2nd Floor Food and Beverage Sales Projection Annual Total Covers Per Cap Rentals Revenue Peak Large Multipurpose Room Sat 9 75 $75.00 a� Seated $ 50,625 Peak Large f° Multipurpose Room Sat 9 135 $45.00 coo Reception $ 54,675 c `~ L C d Non -Peak Large v Multipurpose Room Sat 8 75 $75.00 r 0 Seated $ 45,000 L m Non -Peak Large Multipurpose Room Sat 8 135 $45.00 Reception $ 48,600 r .N Peak Large Ui Multipurpose Room 18 75 $75.00 J c9 Fri/Sun Seated $ 101,250 Peak Large r c N Multipurpose Room 18 135 $45.00 N Fri/Sun Reception $ 109,350 M d d r Non -Peak Large r E E Multipurpose Room 16 75 $75.00 v Fri/Sun Seated $ 90,000 Non -Peak Large c Multipurpose Room 16 135 $45.00 Fri/Sun Reception $ 97,200 E z U Total 102 840 $ 596,700 Q Capacity 75% Lg MPR Seated Capacity 100 Lg MPR Reception Capacity 180 18 Packet Pg. 339 JGL Food Service Consultants 7.5.g EWC Feasibility Study JGL did not forecast food and beverage sales for the smaller 2nd floor venues because the types of events that are likely to take place in such locations are not pre -disposed to food and beverage service. Finally, we look at low, medium and high potential financial return to EWC. a� r 0_ Edmonds Waterfront Center Return f° c c Low Medium High r c m Catering @ 10% $ 187,658 $ 220,775 $ 253,891 0 L Venue Rental at 70% $ 192,245 $ 226,170 $ 260,096 0 3-1 Total $ 379,903 $ 446,945 $ 513,986 >, For this calculation, we assume a 10% commission paid on all catering food and beverage revenue. JGL discussed this commission range with several potential bidders who deemed it acceptable, but if we take a conservative approach and examine a scenario where a bidder is an extremely good fit when it comes to mission alignment, but is only offering a 5% commission rate because they are so uncommon in the Edmonds area, return would still fall well within EWC's needs as laid out below. Edmonds Waterfront Center Return Low Catering @ 5% $ 93,829 Venue Rental at 70% $ 192,245 Total $ 286,074 Medium High $ 110,387 $ 126,945 $ 226,170 $ 260,096 $ 336,557 $ 387,041 In both scenarios, we assume no commission on cafe revenue because of the Operator's need to provide subsidized meals. Venue rental fees remain entirely with the institution, but incremental expenses such as security and event rental staff have been deducted. We typically find institutions net 70% of venue rental, depending on how they account for expenses. 19 Packet Pg. 340 7.5.g JGL Food Service Consultants EWC Feasibility Study Conclusion JGL believes the new facility will provide a healthy financial return to the EWC following its completion, but more importantly, having met with many of the food and beverage leaders in the greater Edmonds area, JGL is confident that EWC will be able to find a mission aligned partner in this endeavor whose sole aim is not just profit, but improving and enriching people's lives with the simple act of providing them with both a nourishing meal and environment. JGL looks forward to discussing our findings with stakeholders in greater detail. 20 Packet Pg. 341 8.1 City Council Agenda Item Meeting Date: 03/12/2019 Urban Forester Job Description approval Staff Lead: Carrie Hite Department: Parks, Recreation & Cultural Services Preparer: Carrie Hite Background/History Council added funding to the budget for 2019 to cover the costs of a part time arborist to work on the Urban Forest Management Plan. Staff Recommendation Forward job description to full Council for approval on the consent agenda. Narrative This is a new job description providing a scope of work that ties into the Urban Forest Management Plan draft. This position is funded for approximately 10 hours per week. The intent is to open it internally first to determine if there is a person with their arborist certificaiton that may be interested in applying to fulfull this scope of work. HR did a market comparison for other arborist type positions in our comparator cities, and the results came back comparable to that of range K of the teamsters wage scale. Attachments: Urban Forester JD Packet Pg. 342 8.1.a City of EDMONDS Washington Urban Forester Department: Parks, Recreation & Cultural Services Pay Grade K Bargaining Unit: Teamsters FLSA Status: Non -Exempt Revised Date: January 29, 2019 Reports To: Parks Maintenance Manager POSITION PURPOSE: To develop, implement, and maintain the City's urban forestry plan, to develop and implement community education programs; to assist in coordination of public policies affected by urban forestry. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. Responsible for the implementation of the City of Edmonds' Urban Forest Management Program (UFMP, including, but not limited to the following tasks. This position also performs Senior Parks Maintenance Worker duties and responsibilities • Provide assistance to update the City's Street Tree Plan; provide Input on city code updates related to trees. • Prepare information for dissemination to the public on trees. • Inspect City trees (as needed and/or directed to fill in for City staff). • Provide guidance/coordination on planting, care, or removal of public trees. • Prepare and submit Tree City USA applications (annual). • Plan for inventories of trees on City property and in the ROW. • Manage phased inventories of City trees • Keep records and data management for tree care and other tree information. • Provide annual reporting to City Council on the City's tree -related activities. • Review professional tree assessments/landscape plans that are submitted to the City (especially in conjunction with development, as needed) • Assist with compliance and penalties for illegal tree -cutting. • Coordinate and provide support for the interdepartmental Tree Team on the City's tree -related activities. • Complete applications for and manage tree -related grants. • Coordinatiefor the Urban Forest Management Plan (UFMP) implementation • Perform other tree -related activities (as needed and/or directed). • Stay current on national tree issues and trends and best practices; represent Edmonds in the development of nationally accepted policies relating to urban forestry. • Attend and participate in related professional groups and committees as directed. Perform related duties and responsibilities as required. Required Knowledge of: • Current urban forestry and design practices and principles. • Principles and practices of urban forestry management planning. • Basic budgeting and accounting practices. Urban Forester Packet Pg. 343 8.1.a JOB DESCRIPTION Urban Forester • Methods and techniques of effective technical report preparation and presentation. • Principles and methods of community education. • Tree appraisal techniques. • Research methods and sources of information related to urban forestry. • Recent developments, current literature and sources of information related to urban forestry. • Pertinent Federal, State, and local laws, codes, regulations, and procedures. • Personal computers and appropriate software and application programs. Required Skill in: • Performing maintenance work in the preparation and maintenance of trees, shrubs, general grounds and facilities. • Using reference materials and manuals in the care and maintenance of trees. • Utilizing pesticides and other sprays in a safe and effective manner. • Operating a variety of hand and power tools and equipment used properly and safely. • Observing and adhering to health and safety regulations. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Preparing and maintaining routine records, logs, and reports. • Communicating effectively verbally and in writing and understanding written and verbal direction. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certification and five to seven years of experience specifically with tree management. Required Licenses or Certifications: Arborist Certification from the International Society of Arboriculture Valid State of Washington Driver's License Other specialty certifications/licenses as required by state and federal law and/or OSHA and WAC regulations may be required within a specified period of time after hire. Must be able to successfully complete and pass a background check. WORKING CONDITIONS: Environment: • Indoor and outdoor work environment. • Driving a vehicle to conduct work. • Regular exposure to fumes, dust and odors. • Noise from equipment operation. • Some office type work. Physical Abilities: Urban Forester Janijary Packet Pg. 344 8.1.a JOB DESCRIPTION Urban Forester • Hearing, speaking and otherwise communicating to exchange information in person or on the phone. • Operating a computer keyboard and other office equipment. • Reading and understanding a variety of materials. • Sitting, standing, walking or otherwise positioning oneself for extended periods of time. • Ascending/descending ladders and working from heights. • Lifting/carrying or otherwise moving or transporting up to 50 lbs. • Reaching overhead, above shoulders and horizontally. • Wearing proper personal protective equipment as required by department or City policy. • Bending, kneeling or crouching, reaching overhead, above shoulders and horizontally or otherwise positioning oneself to accomplish tasks. Hazards: • Exposure to insects and potential tree -dwelling animals and tree and plant pollens. • Working around and with sometimes noisy machinery having moving parts. • Exposure to chemical fumes and pesticides. • Working at heights. • Contact with dissatisfied and upset members of the public. Incumbent Signature: Department Head: Date: Date: Urban Forester January Packet Pg. 345