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2015.11.10 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds WORK MEETING NOVEMBER 10, 2015 7:00 P.M. - CALL TO ORDER / FLAG SALUTE 1.(5 Minutes)Roll Call 2.(5 Minutes)Approval of Agenda 3.(5 Minutes)Approval of Consent Agenda Items A.AM-8098 Approval of draft City Council Meeting Minutes of November 2, 2015. B.AM-8091 Approval of claim checks #217007 through #217121 dated November 5, 2015 for $1,613,041.76. Approval of payroll direct deposit and checks #61842 through #61851 for $530,887.75, benefit checks #61852 though #61859 and wire payments of $484,878.35 and replacement check #61860 for the pay period October 16, 2015 through October 31, 2015. C.AM-8085 Acknowledge receipt of a Claim for Damages from Cynthia and Walter Groehnert ($4,150). 4.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings 5.ACTION ITEM A.(10 Minutes) AM-8095 Civic Field Purchase 6.STUDY ITEMS A.(10 Minutes)Council Chambers A/V Upgrades Project Packet Page 1 of 319 A.(10 Minutes) AM-8086 Council Chambers A/V Upgrades Project B.(10 Minutes) AM-8097 Presentation of easements from Edmonds-Woodway High School for the 76th and 212th Intersection Improvements C.(20 Minutes) AM-8096 Presentation and Discussion of Draft 2016 Legislative Agenda D.(30 Minutes) AM-8093 Discussion of Future of Citizens Economic Development Commission E.(40 Minutes) AM-8090 Proposed 2016 City Budget Revenue Presentation, Budget Discussion and Public Commnent F.(40 Minutes) AM-8094 City Options for Addressing Crumb Rubber 7.(5 Minutes)Mayor's Comments 8.(15 Minutes)Council Comments 9.Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i). 10.Reconvene in open session. Potential action as a result of meeting in executive session. ADJOURN Packet Page 2 of 319 AM-8098 3. A. City Council Meeting Meeting Date:11/10/2015 Time:Consent Submitted By:Scott Passey Department:City Clerk's Office Type: Action Information Subject Title Approval of draft City Council Meeting Minutes of November 2, 2015. Recommendation Review and approve meeting minutes. Previous Council Action N/A Narrative Attachment 1 - Draft Council Meeting Minutes. Attachments Attachment 1 - 11-02-15 Draft Council Meeting minutes Form Review Form Started By: Scott Passey Started On: 11/05/2015 03:32 PM Final Approval Date: 11/05/2015 Packet Page 3 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES Special Meeting Monday, November 2, 2015 The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Diane Buckshnis, Councilmember Kristiana Johnson, Councilmember Lora Petso, Councilmember Joan Bloom, Councilmember Thomas Mesaros, Councilmember Michael Nelson, Councilmember ALSO PRESENT Ari Girouard, Student Representative STAFF PRESENT Phil Williams, Public Works Director Scott James, Finance Director Shane Hope, Development Services Director Jerry Shuster, Stormwater Eng. Program Mgr. Bertrand Hauss, Transportation Engineer Rob English, City Engineer Kernen Lien, Senior Planner J. Hwang, Police Officer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION TO DISCUSS A REAL ESTATE MATTER PER RCW 42.30.110(1)(c). At 6:30 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss real estate per RCW 42.30.110(1)(c). He stated that the executive session was scheduled to last approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas, Buckshnis, Petso, Mesaros and Nelson. Others present were City Attorney Jeff Taraday, Parks & Recreation Director Carrie Hite and City Clerk Scott Passey. The executive session concluded at 6:45 p.m. Mayor Earling reconvened the regular City Council meeting at 7:00 p.m. and led the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS Packet Page 4 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 2 Councilmember Petso requested Item E be removed from the Consent Agenda and Councilmember Bloom requested Item A be removed. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: B. APPROVAL OF CLAIM CHECKS #216892 THROUGH #217006 DATED OCTOBER 29, 2015 FOR $392,482.48 C. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM STATE FARM INSURANCE ($12,234.28) D. AUTHORIZATION FOR MAYOR TO SIGN A GRANT AGREEMENT WITH THE DEPARTMENT OF ECOLOGY FOR $633,750 TO DESIGN & CONSTRUCT A STORMWATER CONTROL FACILITY IN SEAVIEW PARK F. APPROVAL OF THE 2015 3RD QUARTER BUDGET AMENDMENT G. ADOPTION OF INDIGENT DEFENSE SERVICE STANDARDS H. AGREEMENTS FOR REPRESENTATION OF INDIGENT DEFENDANTS - CONFLICT COUNSEL ITEM E: ADOPTION OF AN ORDINANCE FOR A SITE SPECIFIC REZONE REQUEST BY RDJ GROUP LLC TO REZONE THE EASTERN PORTION OF THREE EXISTING SINGLE- FAMILY LOTS OF RECORD ADDRESSED 16404 AND 16414 75TH PL. W AND 16420 76TH AVE. W FROM SINGLE-FAMILY RESIDENTIAL, RS-20, TO SINGLE-FAMILY RESIDENTIAL, RS-12, AS APPROVED BY THE CITY COUNCIL ON OCTOBER 20, 2015. (FILE NO. PLN20150034) Councilmember Petso explained this is an ordinance related to a closed record review of a decision to rezone property in a landslide hazard area with a history of landslides to a higher residential density. She voted against it at the time and will vote against it again tonight. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE ITEM E. MOTION CARRIED (6-1), COUNCILMEMBER PETSO VOTING NO. ITEM A: APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF OCTOBER 27, 2015 Councilmember Bloom requested two references to the “OF zone” in Mr. Blomenkamp’s comments on page 8 be changed to “OS zone.” COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ITEM A AS AMENDED. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Roger Hertrich, Edmonds, referred to information he provided the Council regarding hearings being held by Snohomish County related to changing specifications for height, setbacks, etc. for multifamily development in areas west of Highway 99. One of the areas is the Point Wells site. He suggested the City develop a policy for dealing with Snohomish County with regard to future annexation areas such as Esperance to ensure development under Snohomish County is similarity to Edmonds to avoid a development island when the area is annexed. Packet Page 5 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 3 6. STUDY ITEM A. DISCUSSION ON THE UPDATED 2015 TRAFFIC IMPACT FEES Transportation Engineer Bertrand Hauss referenced the previous presentation regarding traffic impact fees, explaining the goal of tonight’s discussion is for the City Council to provide direction to staff regarding the traffic impact fee update so that an ordinance can be drafted, potentially a public hearing scheduled and to adopt an ordinance by year end. Randy Young, Henderson Young & Company, highlighted information provided at the October 13, 2015 presentation: • Definition of impact fees • Reasons to change impact fees • Rules for impact fees • What impact fees can be used for • Calculations and comparisons He reviewed changes 2009 to 2015 • Added 6 projects • Increased cost of 7 carry-over projects • Reduced deficiency exclusion • Excluded external costs & trips • Eliminated long-term cost exclusion He displayed the Edmonds project list, a total of $21 million projects eligible for impact fees. He reviewed the calculation of impact fees and examples: • Step 1: Eligible costs divided by growth trips = cost per trip o $21,733,736 eligible costs divided by 3,930 growth trips = $5,530 cost per trip • Step 2: Impact fee per unit of development (cost per trip x trip rate = impact fee rate) o Apartment Example: $5,530 cost per trip x 0.74/ trip rate = $4,092/apartment o Office Example: $5,530 cost per trip x 0.00197/square foot trip rate = $10.89/square foot Mr. Young provided a comparison of cost per trip: Jurisdiction Cost per trip Kenmore $8,350 Lynnwood 7,944 Shoreline 6,124 Edmonds (update) 5,530 Bothell 5,426 Average of 8 others 4,486 Mill Creek 3,000 Snohomish County 2,453 Mukilteo 1,050 Edmonds (current) 1,050 Mountlake Terrace 714 Mr. Young provided alternatives to updating impact fees: 1. Raise taxes • Growth pays less, taxpayers pay more 2. Eliminate some projects Packet Page 6 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 4 • Less cost, more congestion 3. Discount the cost per trip or phased increase • Growth pays somewhat less, more congestion Councilmember Mesaros recalled during the previous presentation he pointed out the percentage increase, from $1,050 to the proposed fee of $5,530, was a huge jump. He would find it easier to approve if it was phased in over four years. If the cost of building office space is $200/square foot, the proposed fee would be a 5% per square foot increase that the development must somehow incorporate into their financial plan. He remarked to a certain extent impact fees are a tax although they are not called a tax. Councilmember Buckshnis favored holding a public hearing to hear what developers have to say. She supported increasing impact fees, noting without impact fees, Edmonds would have to do something like Seattle’s Prop 1. If developers build in Edmonds, they need to address their traffic impact. She was amenable to a 2, 3 or 4 year phasing. The City’s roads need attention and this is one way to pay for them. Councilmember Nelson said growth creates impacts and everyone should pay their fair share including developers so that taxpayers do not bear the entire burden. He was open to phasing. Council President Fraley-Monillas commented Kenmore gets more traffic than they could possibly want due to the new tolls, Lynnwood and Shoreline have bumper-to-bumper traffic and Edmonds is reaching bumper-to-bumper in areas outside downtown during peak times. Taxpayers have been paying for the roads for decades and it is only fair that developers constructing new buildings pay their fair share for transportation improvements. She was concerned traffic will become so impossible that no one wants to come to Edmonds and recognized the ferry increases traffic in Edmonds. Councilmember Petso asked how often the traffic impact fee should be updated. Mr. Young answered cities typically update the impact fee following an update of the Transportation Plan, every 3-4 years or as long as 6-7 years. Councilmember Petso observed if the Council opted to phase in the impact fee over four years, it would have just reached the recommended level by the time the fee needs to be recalculated. Mr. Young agreed that could happen. Councilmember Petso preferred a 2-3 year phase-in period. Councilmember Bloom asked when the fees were last increased and what the fee amount was previously. Mr. Young answered the fee was last increased in 2009; the fee in 2004 was $763 and $1,050 in 2009. Councilmember Bloom asked whether other cities with larger fees such as Kenmore phased in their fees. Mr. Young did not have knowledge of all the cities; Shoreline adopted the full amount of their first impact fee with no phasing. Councilmember Bloom supported holding a public hearing. She did not support phasing in an increased fee based on the comparisons, traffic and project costs. Mr. Young said it is very common for cities to hold a public hearing although impact fee increases are not always controversial. In his experience nearly every public hearing on impact fees is attended by one representative of the development community, usually someone from the Master Builders. In some communities, a public hearing will also include testimony from commercial developers as well as people concerned with traffic congestion. Councilmember Johnson asked the total cost of projects in 2009 that formed the basis for the calculation. Mr. Young recalled it was $10-11 million and there was also a difference in the number of growth trips. Councilmember Johnson observed the proposed increase was five times the existing fee, but there were not five times more projects so the variable must be the growth trips. Mr. Young agreed, noting there was also a change in time horizon plus a change in the traffic model. The traffic modeling consultant was not here to address that. Councilmember Johnson requested that information be provided before the public hearing. Packet Page 7 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 5 Councilmember Johnson pointed out a tax and a fee are different. Mr. Young agreed there was an important distinction. Taxes are paid without regard to whether a benefit is received; the government has the authority to charge the tax and the government uses the funds however they feel is best. An impact fee is charged for a specific thing, there are specific laws that require demonstrating a rational nexus. For an impact fee, the jurisdiction must demonstrate the amount of the fee is related to the amount of impact via trip counts that reflect the relative amount of impact of different development types on transportation. Councilmember Mesaros commented the last update to the impact fee was a 25% increase; the proposed increase is over 400%. Council President Fraley-Monillas relayed these are truly the costs of development. Everyone wants to some level of development in Edmonds but you can’t complain about roads and do nothing about it. It is important to update the fee since it has not been updated in six years. She was interested in a public hearing but did not support phasing. Mr. Young commented there are a lot of facets to this issue; while it’s important to be careful and concerned about how rapidly rates are increased and how that affects local businesses, it is equally important to remember the ultimate effect on businesses is not very much. If it put developers out of businesses or severely impacted development, he doubted there would be over 70 other cities in Washington with impact fees for traffic, parks, fire protection, schools, etc. High growth communities tend to have the highest impact fees because they need the most money to keep up. Mayor Earling relayed it appeared the Council wanted to hold a public hearing, there was general comfort with the proposed $5,530 amount but there were different opinions with regard to phasing. He requested the City Attorney draft an ordinance, leaving blanks for the period of time the fee would be implemented. Mr. Young recalled an example of a 3-year phase-in was provided at the previous presentation; Council comments tonight mentioned 2 and 4 years. He suggested providing draft ordinances with 2, 3 and 4 year phasing for the public hearing. 7. ACTION ITEMS A. AGREEMENT FOR INDIGENT DEFENSE SERVICES Parks & Recreation/Human Resources Reporting Director Carrie Hite relayed staff’s recommendation to authorize the Mayor to sign a Professional Services Agreement with Snohomish County Public Defense Association to provide Indigent Defense Services. A presentation was made at last week’s meeting. A question from Councilmember Petso was referred to Snohomish County Public Defense Association Executive Director Kathleen Kyle and her response was forwarded to Council today. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER NELSON, TO AUTHORIZE THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH SNOHOMISH COUNTY PUBLIC DEFENSE ASSOCIATION TO PROVIDE INDIGENT DEFENSE SERVICES. MOTION CARRIED (6-0-1), COUNCILMEMBER PETSO ABSTAINING. B. CLOSED RECORD REVIEW AND ACTION ON HEARING EXAMINER'S RECOMMENDED APPROVAL OF SETBACK VARIANCE FOR A SWEDISH HOSPITAL SIGN (PLN20150042) Mayor Earling explained the purpose of the closed record hearing is for the City Council to consider the recommendation of the Hearing Examiner related to the application of Swedish Medical Center for a setback variance. Tonight’s hearing follows a Type III-B process where the Hearing Examiner forwards a recommendation to the City Council for a final decision. Unlike the hearing before the Hearing Examiner, participation in tonight’s hearing is limited to parties of record. The parties of record include the applicant, any person who testified at the open record public hearing on the application, and any person Packet Page 8 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 6 who individually submitted written comments concerning the application at the open record public hearing. The Appearance of Fairness Doctrine (AFD) requires that this hearing be fair in form, substance and appearance. The hearing must not only be fair, it must also appear to be fair. He asked whether any member of the decision-making body had engaged in any oral or written communication with opponents or proponents of the project outside the presence of the other party. Councilmember Petso said she was contacted today by a citizen who thought he was a party of record and asked why he had not receive notice. Councilmembers Mesaros, Bloom, Johnson, Buckshnis, Nelson, Council President Fraley-Monillas, and Mayor Earling indicated they had no contact or communication to disclose. Mayor Earling asked whether any member of the Council had a conflict of interest or believed he/she could not hear and consider this application in a fair and objective manner. Councilmember Petso said she had no conflicts. She relayed the citizen who contacted her, Al Rutledge, is listed in the packet as having testified at the public hearing and he did not receive notice of tonight’s hearing. Councilmembers Mesaros, Bloom, Johnson, Buckshnis, and Nelson, Council President Fraley-Monillas and Mayor Earling indicated they had no conflicts. Mayor Earling asked whether any member of the audience objected to any Councilmember or his participation as a decision maker in this hearing. There were no objections voiced. He asked whether the Council agreed to the following procedure for presentation of oral argument: • 5 minute introduction by staff • 5 minutes of oral argument by the applicant • 5 minutes from any other parties of record Upon voice vote, this procedure was acceptable to Council. Senior Planner Kernen Lien explained as this is a closed record review, he will use the same PowerPoint that was presented at the open record public hearing before the Hearing Examiner. Snohomish County Public Hospital District #2 is the property owner; a governmental agency is requesting the variance. He reviewed a public agency variance: • Type III-B process • Governmental Sign o ECDC 20.60.095 exempt except dimensional and placement standards • ECDC 17.00.030 o Action of the Hearing Examiner shall be a recommendation to City Council He reviewed the required findings for a variance: • Special circumstances exist • Granting a variance would not be granting of a special privilege • Proposal is consistent with the Comprehensive Plan • Proposal is consistent with the Zoning Ordinance • Not detrimental to surrounding properties • Proposal is the minimum variance necessary The staff report and the Hearing Examiner’s report contain an analysis of the six criteria. Both staff and the Hearing Examiner felt the proposal was consistent with the criteria. He displayed an aerial view of Swedish-Edmonds Hospital and identified the new Ambulatory Care Center (ACC) addition which is the primary reason for the variance request. He displayed plans from the ACC addition, advising a new road Packet Page 9 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 7 was constructed along the eastern side of the ACC addition. This is a directional sign to direct traffic to the new location of the emergency room entrance. The proposal is to place the sign 3 feet from the property line prior to prior to crossing the intersection of 216th Street SW and the new road along the eastern side of the ACC addition. The Medical Use zone has a 15-foot building setback which is the reason for the variance request. Staff and the Hearing Examiner recommend approval with conditions. Councilmember Mesaros inquired about the conditions. Mr. Lien said one condition was recommended by the Engineering Division to ensure none of the utilities are impacted by installation of the sign. Councilmember Petso referred to an email raising the issue of 14-day notice versus 15-day notice and asked whether that was taken care of or was it an outstanding procedural issue. Mr. Lien said that was in regard to the notice of application. The City code states a notice of application must be issued not less than 14 days prior to an open record hearing; State law states notice of application must be issued not less than 15 days prior to an open record hearing. The notice of application was initially published 14 days before the open recording hearing; that hearing was postponed and a new notice of application was published not less than 15 days prior to the open record hearing. Councilmember Petso asked whether the City was required to give notice to all parties of record. City Attorney Jeff Taraday answered the code specified notice requirements for a Type III-B hearing relate to the Hearing Examiner hearing. He was not certain that notice of the City Council’s closed record review was provided. Councilmember Petso observed from Mr. Taraday’s explanataion, a person who testified at the Hearing Examiner hearing would not be informed of the Council proceeding. Mr. Taraday did not think the code spoke to that. In summarizing Mr. Rutledge’s remarks, the Hearing Examiner specifically stated Mr. Rutledge did not speak to the proposal. Applicant Tim Buell, representing Swedish Medical, said he had nothing to add to staff’s presentation. He noted the person who spoke during the Hearing Examiner hearing spoke about a zoning issue on Highway 99 that did not have anything to do with the sign. Parties of Record There were no parties of record present who wished to speak. Council Questions & Deliberation With regard to notice, Mr. Lien said the only area of the code that addresses closed record hearings is related to closed record appeals, ECDC 20.07. For a closed record appeal, the code states all parties of record need to receive notice of the appeal. Mr. Taraday said in a closed record of appeal the code specifies the number of days to appeal a decision of the Hearing Examiner and an appeal brings the decision to the City Council. This is not that process. This is a closed record pre-decision hearing where the Hearing Examiner made a recommendation not a decision. The code distinguishes between the two but does not specify that any notice is required to be provided of the closed record hearing before the City Council. Mr. Lien explained he announced at the Hearing Examiner hearing that the closed record review was scheduled for November 2. All parties of record will receive notice of the final decision which can be appealed. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO UPHOLD THE HEARING EXAMINER’S RECOMMENDATION TO APPROVE THE SETBACK VARIANCE AND PASS RESOLUTION NO. 1342 INCLUDED IN EXHIBIT 5 ADOPTING THE HEARING EXAMINER’S FINDINGS AND CONCLUSIONS. MOTION CARRIED (6-0-1), COUNCILMEMBER PETSO ABSTAINING. 8. CONTINUED STUDY ITEMS Packet Page 10 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 8 A. CONTINUED REVIEW OF CRITICAL AREA REGULATIONS UPDATE Senior Planner Kernen Lien commented this is the fourth meeting with the City Council to discuss the Critical Areas Ordinance update. Tonight’s presentation will relate to Exhibit 3 and address development flexibility for 1) reduced buffer, 2) physical separated and functionally isolated provisions, and 3) restoration projects. Aaron Booy, ESA, recalled Council concern with development flexibilities that were not entirely consistent with Ecology guidance. The City received a comment review letter from Department of Ecology that expressed some of the same concerns. Exhibit 3 provides rationale and Best Available Science (BAS) associated with each of the development flexibilities. He summarized BAS in the Critical Areas Ordinance (CAO) update: • BAS should be included • Use of “nonscientific information” is allowed, based on: o Local conditions o Economic consideration o Social considerations • Rational and measures to minimize risk for development flexibilities should be documented He explained the flexibility included in the proposed critical area regulations are not really departures from BAS. Ecology highlighted and he agreed the development flexibilities are not fully consistent with the exact language of Ecology guidance but there is good rationale for why they will be important for ongoing protection of critical area within Edmonds. He displayed an aerial of existing Edmonds conditions, identifying Shell Creek and Hindley Creek and a built out residential development pattern where the streams run through residential neighborhoods. There is some minimal amount of riparian vegetation along the streams but homes, yards and other associated structures are built up to the edge of the streams or within 10-15 feet. There are also many examples where streams are culverted for roads and road crossings as well as other areas of historical development. He described physically separated and functionally isolated buffers: • Allowed activity under new Section, ECDC 23.40.220.C.4 • Applicable to sites separated from a critical area by existing, legally established roads, trails and structures 12 feet or more in width • May be determined to be both physically separated and functionally isolated, and not subject to stream and wetland buffer provisions • The director may require a site assessment by a qualified professional to make the determination He provided a photographic example of Shellabarger Creek running between two houses with little functioning riparian corridor, rockeries on both sides of the stream, lawn on one side and gravel on the other. He displayed an aerial view of the same area, highlighting two sample scenarios where the physically separated and functionally isolated provision could be applied: 1. Addition fronting central house – not allowed (driveway less than 12 feet wide) 2. Addition on north house – potentially allowed (central house physically separates this area, functional isolation would need to be documented) Councilmember Johnson asked if this was an actual or theoretical example. Mr. Lien answered the property owner in Example #2 came to the City to inquire about an addition but did not move forward with it. Mr. Booy continued his review of physically separated and functionally isolated buffers: • Relevant BAS Packet Page 11 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 9 o Buffer effectiveness influenced by many factors, with existing alterations degrading the functional importance o Where full physical separation / functional isolation occurs, the value of maintaining the adjacent area is negligible or eliminated • Rationale for allowance – allowing for future development/ redevelopment within areas where such activity would have no impact on the nearby stream or wetland • Potential risks – misinterpretation and over-application • Measures to minimize – clear criteria, and provisions to require an evaluation of functional isolation (including new language) Give the identified risk of over-application, Councilmember Petso asked whether documentation of applicability should also be required rather than leaving it to the Development Services Director’s discretion. Mr. Booy answered that could be an option. There will be situations where a stream runs along a roadway in a ditch during past historical development and the standard buffer associated with the stream would potentially extend across the roadway to properties on the other side. In that situation, where there is a full width City roadway and a clear functional separation from the areas on the opposite side, it would be fairly cut and dry that no function is provided by the separated buffer area and a determination could be made quickly. Councilmember Petso asked why 12 feet versus another number was selected. Mr. Booy answered 12 feet was selected in discussion with the Planning Board; 12 feet is the minimum standard width for a driveway. Councilmember Buckshnis also questioned the rationale for 12 feet and asked whether the new regulations allow pervious or impervious or does it matter. Mr. Lien agreed the width of 12 feet was selected as it is the required minimum driveway width in Edmonds. The first proposal reviewed by the Planning Board was 8 feet and following discussion, they agreed on 12 feet. The 12 feet is for established roadways, paved trails 12 feet in width or more, or legally established structures or other paved areas. Councilmember Johnson observed in this example the creek has a fairly discernable physical area; in a wetland where much of the hydrologic action occurs underground, she questioned how this BAS information could be relevant. Mr. Booy answered for wetlands it would still only apply to physical separation and functional isolation in the buffer area. In a wetland area where hydrology supports wetland conditions, any modifications would not apply in that area. The criterion in the proposed amendments to the critical area regulations requires verification that there is physical separation and function isolation. In a sloped wetland or buffer where information led planning staff to believe there was a functional connection through the physical separation, they could make the determination that the criteria did not apply. It requires some review and interpretation by planning staff but the criteria and putting the onus on the developer/applicant provides the City the ability to say no when there is a functional connection. Councilmember Johnson said gravel or impervious surface seems to change the character of the hydrology. If historically there was a paved area regardless of the hydrology, she asked whether there would be an opportunity to waive the requirement. Mr. Booy agreed for a paved area with sheet flow running off it directly into a wetland or stream, there would be an important connection between the paved area and the adjacent resource. These provisions are not looking at a paved area but the area beyond it where there is no imperious surface and because of the requirement that it be functionally isolated, presumably there would be no surface water connection between the isolated area and the adjacent resource. With regard to the concern with sheet flow from an impervious surface directly into a wetland or stream, there are other provisions for those situations such as allowances for buffer reduction and development within the previously developed footprint. The focus of this provision is on areas that are on the far side of the impervious surface or structure that provides the physical separation and functional isolation. Packet Page 12 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 10 Councilmember Johnson asked if the physically separated and functionally isolated language came from DOE. Mr. Booy responded this language is not included in DOE’s guidance for small cities. Mr. Lien explained there is a similar provision in the Shoreline Management Plan. Staff developed this as a result of encountering it while implementing the critical area regulations over the past 10 years. He referred to the photograph of a stream that is highly channelized; there is a house adjacent to the stream, but because it is technically within the buffer, an addition would not be allowed. This is a means of providing some flexibility given that the City is highly developed and in example #2, the addition would not have any impact on the stream. If the addition is physically separated and functionally isolated, by definition, it will not have any impact on the critical area. A number of jurisdictions have similar language including Tacoma and eight others. Mr. Booy advised through his work with other communities this is often a practice that is not addressed in the code; the standard buffer requirement is not applied for roadways, legally established structures, etc. Including it in the code removes that ambiguity; other cities have done the same, providing criteria so it can be applied fairly and consistently. Councilmember Nelson agreed he had seen physically separated and functionally isolated provisions in other cities’ codes. He asked whether other cities included a specific measurement such as 12 feet. Mr. Booy relayed Redmond has a minimum width but he did not recall the amount; Tacoma does not have a minimum width, their code only addresses physical separation and functional isolation and ensuring review is done to verify the functional isolation exists. Councilmember Nelson asked why Tacoma did not have a minimum width but the proposal was to have a minimum width in Edmonds. Mr. Lien explained one of the reasons for a minimum width is to establish a base standard; at least a 12 foot width is required. There were questions with the interim ordinance regarding the width and minimum separation; including a width establishes a minimum requirement. A minimum width also addresses questions that arise such whether a paved path provides physical separation and functional isolation. Mr. Booy continued his presentation, describing buffer reduction through buffer enhancement: • Development standards – ECDC 20.50.040.G.4 (wetlands) and 23.90.040.D.2 (streams) • Existing allowance • Proposed updates would further limit the existing allowance o Only when averaging is not feasible o Maximum buffer reduction = 25% • New criteria to ensure that functions are increased or retained through plan implementation He provided a photographic example taken from the street where Hindley Creek runs through a forested area in a backyard adjacent to lawn, a driveway, a home and ornamental vegetation. He provided an aerial view of the same property and reviewed: • Residential addition proposed • Opportunity for buffer averaging • Restoration feasible, and provided so that stream functions and values are increased or retained He provided further information regarding buffer reduction through buffer enhancement: • Relevant BAS o No explicit support for buffer reduction standards o BAS does suggest a range of buffer widths – no set width that ensures protection o BAS documents the important of buffer condition, and suggests that alternative strategies (beyond just buffer width requirements) may be useful. • Rational for allowance – maintaining some flexibility for new development/redevelopment on highly constrained parcels, while improving conditions • Potential risks – misinterpretation and over-application • Measures to minimize – updated criteria that provide preference for averaging, limit the allowance to 25% maximum, and that ensure any reduction results in increased/retained functions Packet Page 13 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 11 Councilmember Buckshnis asked about the buffer reduction, recalling it previously was 50% and was changed to 25%. Mr. Booy explained the existing code allows a 50% reduction; the proposal is a maximum 25% reduction, requiring 75% of the standard buffer width to be maintained. Mr. Booy reviewed critical areas restoration projects - new section ECDC 23.40.215 • Buffer flexibilities for stream-daylighting and wetland creation/expansion projects o 25% reduction allowed o 25% to 50% reduction for constrained properties where reduction is the minimum necessary, and there is a net environmental benefit consistent with CAO intent • Relevant BAS o No explicit support for buffer reduction standards, even for restoration projects o Ecology guidance does support streamlining to facilitate restoration o Removal of fish passage barriers is a high priority for WDFW, suggesting prioritizing these efforts over ensuring standard buffers is warranted • Rational for allowance – modeled after a State SMA provision, intended to avoid placing undue (or prohibitive) restriction on important restoration projects • Potential Risks – future stream segments and wetlands with relatively narrow buffers • Measures to minimize – criteria that buffer is at least 50%, and that widest possible is provided Councilmember Nelson questioned a project that would restore a creek or wetland but also reduce the buffer to enhance the environment. Mr. Booy suggested envisioning a stream in a pipe underground that a passerby would not even be aware of, there is no riparian buffer and there is often pavement on top. For example, Willow Creek as it leaves Edmonds Marsh, passes under the railroad tracks, along a roadway, through the park southwest of the marina; for majority of the distance of the culverted stream there is no riparian vegetation. If the City daylighted that stream, removing it from the culvert and restoring the channel, instead of requiring the full 100-foot standard buffer which would have significant impacts to the roadway, the park, and the adjacent marina, this provision would allow the buffer to be reduced to a minimum of 50% of the standard buffer. It is not applicable to an existing stream channel that is already daylighted or an existing wetland. Councilmember Nelson asked if Mr. Booy was saying a 50-foot buffer was just as good as a 100-foot buffer in that situation. Mr. Booy answered he was not saying a 50-foot buffer was as good as a 100- buffer; a 100-foot buffer would be better but to achieve feasible restoration within an urban situation, applying a standard buffer would be very limiting. He clarified a daylighted stream with a 50-foot buffer would be better than leaving the stream in the culvert. Councilmember Buckshnis agreed with everything in Mr. Booy’s memo (Exhibit 3) except for this provision. She pointed out WRIA8 has done a great deal of work to promote salmon recovery. The economic feasibility sometimes cannot be projected because people cannot visualize how wonderful having salmon returning to an estuary would be. She preferred a trigger or amount, not just allowing it to be the director decision, such as requiring Council approval. For example requiring Council approval if the buffer is proposed to be reduced from 100 feet to 50 feet, similar to spending limits that are established for the Mayor. She suggested a mechanism whereby Council was apprised. She recalled providing an example to Mr. Lien that in the end the Council had no say. Mr. Lien said the opportunity for Council input is via this policy. Staff’s position is a daylighted creek with a 50-foot buffer is better than a culverted creek; in the end, there is a net benefit from the project. The intent of this provision is not to discourage a project that will provide a net benefit. This would be applicable to restoration projects, not projects where mitigation is required. This was modeled after a SMA provision where the SMA and SMP would not apply in the expanded area when a shoreline project expands the shoreline jurisdiction. Appeals will come to the Council. Councilmember Buckshnis said the Packet Page 14 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 12 example she provided was tree cutting in 2005 where the developer paid a fine and the trees were cut again a few years ago The Council had a strong opinion about the situation but the fee was minimal and Council discussed it at length in executive session. Mr. Lien said that is a separate issue. The opportunity for Council input is now and ultimately implementation of development regulation is up to the Development Services Director. City Attorney Jeff Taraday said the development permit types in Title 20 are where Council sets policy direction over who makes decisions on permits and the appeals for each permit type. If the Council wanted to establish a special process for certain types of critical area approvals, Title 20 could be changed so that instead of Director approval, it goes to the Hearing Examiner. Just because a permit is currently a Type II staff decision, does not mean it cannot be changed; it can be revisited by the Council. Councilmember Petso asked whether Ecology’s comments were in the Council packet. Mr. Lien advised they are in Exhibit 8; he read a paragraph from the October 29, 2015 letter: “The City has provided additional information through a memorandum prepared by ESA dated October 22, 2015. This memorandum provided a thorough explanation of the rationale for these wetland buffer reductions. In light of this explanation, Ecology offers our support of the critical area ordinance updates being considered for adoption by the City Council.” Councilmember Petso asked about Ecology’s earlier comments. Mr. Lien advised they are also contained Exhibit 8; he referred to an Ecology letter dated October 26, 2015 that mentioned concerns about the restoration project provision and buffer width reductions. Councilmember Petso relayed she was contacted today regarding the previously developed footprint exception. She pointed out there could be a property where development in the buffer is irregularly shaped and the desire would be to cover essentially the same square footage but not the irregular shape of the existing development. She asked how that situation would be addressed under the code as currently drafted. Mr. Lien answered if a house within a critical area buffer burns down, it can be rebuilt in the exact same footprint. Another provision is development in the previously developed footprint, an irregularly shaped house with a lawn between the house and critical area would not meet the definition of developed footprint; anything new would be required to meet different provisions of the CAO. If the existing house were demolished and rebuilt, whatever is rebuilt must comply with the critical area regulations. There is nothing in the draft CAO that addresses that specific situation. He was familiar with the situation Councilmember Petso referenced. Councilmember Petso inquired about changing the regulations to limit it to like-for-like development. For example compacted gravel, considered existing development, is replaced with a 5-story structure; she felt that would have a different impact on the nearby critical area. She suggested the regulations be tweaked to allow a structure to be replaced with a similar size structure or a parking area replaced with a parking area. Mr. Lien observed the provision Councilmember Petso was referring to was development within the previously developed footprint; the definition is a legally established paved area, structures or other pervious surface areas. He recalled development that this provision applied to when the interim ordinance was in place, the American Brewery silo. In that case there was a paved area behind American Brewery where the owner wanted to add a silo that was technically in the Edmonds Marsh buffer. The silo did not add new impervious surface or have any new impact to the critical area. The proposed provision would allow improvement over existing conditions; allowing the silo to be constructed on the blacktop area in exchange for buffer enhancement of the Edmonds Marsh. American Brewery’s proposal was for 1,100 square feet and they provided 1,100 square feet of buffer enhancement. Councilmember Petso asked whether protecting the functions and values of critical area also included habitat, temperatures, etc. or was it only impervious surface. Mr. Lien answered habitat is taken into consideration; the physically separated and functionally isolated provision includes criteria related to hydrological, geological, or biological habitat connection. The science studies address a range of buffers; Packet Page 15 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 13 each study focuses on the buffer width for a certain function such as removing phosphorous, a specific creature, etc. so the studies provide a range of buffers. The intent of the proposed regulations is to allow some flexibility in developed areas while getting some enhancement of critical areas. That is the reason for flexible standards for development within developed footprint, buffer averaging, buffer width reduction, etc. Councilmember Petso suggested eliminating physically separated and functionally isolated and the buffer reduction as they are noncompliant with BAS, and tweaking previously developed footprint to better reflect the expected impact on the range of functions and values that a critical area can provide. She felt there was a big difference between a compacted gravel area and a tall structure in terms of the impact on adjacent wildlife. Councilmember Johnson recalled staff indicated a 50% buffer for a restoration project was better than a creek in a pipe. Ecology’s comments state reducing buffers to between 50% to 75% of the standard buffer for streams and wetlands is not consist with BAS or their guidance for wetland mitigation in Washington State. She referred to Marina Beach and the daylighting Willow Creek which is estimated to cost $5 million and questioned reducing the buffer for economic reasons or adjacent projects if the goal is to improve salmon habitat in the estuary marsh. She said that seems counterintuitive if the goal is to daylight Willow Creek and improve salmon habitat, why start with a reduced buffer. Mr. Lien answered there are tradeoffs. A daylighted stream is better than a culverted stream; Willow Creek is currently culverted for 1,500 feet; daylighting Willow Creek opens the channel which provides an avenue for salmon to reach the marsh. That is a benefit of daylighting the stream. A 50-foot buffer still provides some functions and values. With regard to tradeoffs, a standard 100-foot buffer would essentially wipe out Marina Beach. Daylighting Willow Creek and providing a 50-foot buffer will provide salmon access to the marsh, and provide an area for citizens to enjoy Puget Sound and the daylighted stream. Ultimately a daylighted Willow Creek is better than a culverted Willow Creek. Councilmember Johnson pointed out the Council has not adopted the Marina Beach Master Plan; perhaps there is a problem with the assumption that the dog park needs to be balanced with activities on both sides of the creek. If the purpose of daylighting Willow Creek is to improve salmon habitat, that should be the goal and not balancing other needs. She summarized it was a question of priorities. Mr. Lien said he was only using Marina Beach as an example; there are other areas with the same tradeoffs. Councilmember Johnson questioned those tradeoffs; this is the Council’s opportunity to make a policy decision and she did not want to give away salmon habitat or creek enhancements especially if Ecology did not support it. She summarized the proposed provisions were headed in the wrong direction. Councilmember Bloom agreed with Councilmember Johnson and had similar concerns. She referred to the Development Services Director making decisions regarding critical area waivers, buffer averaging, etc. The definition of director states the City of Edmonds Development Services Director or his/her designee. She objected to allowing those decisions to be made by the director’s designee as she felt it was a very serious role, a role of accountability. She asked under what circumstance would a critical area waived need to be done so quickly that the Development Services Director could not be the one that reviewed and made the final decision. Mr. Lien said that relates to how development review is conducted in the City. There are four planners; when a critical area application is submitted, it is assigned to a planner. The planner does a desk review looking at the critical area maps, soils, topography, etc. as well as a site visit to ensure the maps accurately reflect conditions and makes the determination. If the language “director or his/her designee” were changed, the director would need to do all the development review with regard to critical areas in the City. Councilmember Bloom said that was not her suggestion; she understood the director cannot do all the onsite visits, review, etc. She was suggesting the Development Services Director have final authority and accountability for that decision. The planner presents the recommendation to the director but the director Packet Page 16 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 14 signs off on it since it is such an important decision. She noticed in the comments that many citizens are concerned with enforcement of critical areas; allowing planners to make those decisions is not doing a service for those citizens. Development Services Director Shane Hope appreciated the interest in having a good process and ensuring any waivers are carefully thought through. She suggested staff return with a proposal that allows a director-only decision on waivers but recognizing it would be based on knowledge from the direct review, site visit, etc. by the planner. She questioned if there is value added for the director to sign off when he/she relies on the planner who does the work. Councilmember Bloom responded she believed there is. The City did not have a Development Services Director for a number of years and planners signed off on things that were not necessarily done properly. She referred to the situation cited by Mr. Blomenkamp, a critical area waiver done by a planner in 1993 related to the Woodway Fields that the Development Services Director never signed off on it even though the code states he/she is supposed to. She summarized errors can arise later related to the way it has been done in the past and there is value added in having the director be accountable and responsible. Ms. Hope said one of the reason for “director or his/her designee” is it is intended to provide some accountability; the director has the oversight, they may not do the actual review themselves because they count on the work done by staff. She acknowledged were things that were problematic in the past. With the language “director or his/her designee,” as long as there is a director, there is an accountability system. Councilmember Bloom reiterated she would like to change it to be the responsibility of the director. If there were an extended leave of absence, one specific designee could be identified such as Mr. Lien’s position who knows the code well. She was not comfortable with final decisions being signed off on by a planer and wanted anywhere in the critical area regulations that states “director or his/her designee” changed to “Development Services Director” with any designation done on a case-by-case basis if the director was not available to designate the authority. Ms. Hope questioned what value is added if she signs off on something she does not have knowledge of. She relies on the planner, similar to the building official who relies on the plans examiner. She understood certain things could require the director’s involvement but to require the director sign off on everything, there was no way she can know everything. Councilmember Bloom asked if Ms. Hope was suggesting the Development Services Director only sign off on waivers and she could not sign off on everything. Ms. Hope offered to return to Council with options. Councilmember Bloom assumed the CAO also applied to the City such as when trees were removed on a steep slope to replace a sewer line. Mr. Lien agreed. Councilmember Bloom cited an example provided by a Tree Board Member and asked about the City’s responsibility to plant trees in an area where a sewer or water line was installed. Mr. Lien answered when the utility engineers plan water and sewer main replacements, they identify any critical areas and ask him what will be required. If a City utility project is located in a critical area, staff must provide a critical area report that is submitted review along with the SEPA. Councilmember Bloom asked whether trees the City removed on a steep slope would need to be replaced. Mr. Lien answered it depends on the project; staff does not usually like to plant trees on top of sewer lines. Councilmember Bloom noted there are some trees that can be planted on top of or adjacent to sewer lines. She said this is an issue because a lot of trees are being lost and the City taking responsibility for replacement would help improve the canopy. Public Works Director Phil Williams did not recall any trees were removed in the example Councilmember Bloom cited. A waterline was replaced on a steep slope; vegetation, jute matting and seeds and native grasses were planted. There was a desire by the neighbors for additional plantings for visual enhancement versus holding slope. Staff offered to buy the plants if the neighborhood wanted to have a planting party. Councilmember Bloom said trees were cut and left as crags along the walkway. She inquired about the City’s responsibility if trees are removed for the installation of a sewer or water line. Mr. Williams answered the City must comply with the CAO; if that requires replanting, it would be preferable not to plant along the utility alignment. Mr. Lien recalled another project where trees were Packet Page 17 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 15 removed, the pump station 2 project on Shell Creek a few years ago. In that instance, a critical area report, a stream study, and a wetland report was done and every tree that was cut down was replaced at a ratio of 2:1 as required by the code. He summarized the City also has to comply with critical area regulations. Councilmember Buckshnis offered to email her question to staff. Council President Fraley-Monillas referred to the City of Sammamish’s (population 50,000) wetland development standards that Ms. Stewart provided her which she provided to all Councilmember, City Clerk and Mayor. She suggested Councilmembers review those regulations prior to the Council’s next discussion. Councilmember Mesaros asked where removal/replacement of trees was located in the ordinance. He recalled Mr. Hertrich’s comments a few weeks ago regarding a 3-inch tree and 4-inch tree. Mr. Lien referred to 23.40.220.C.7, Allowed Activities, where specific species are mentioned that can be removed in a critical area including noxious species, blackberries, English ivy, etc. An additional limitation is added in the draft critical area regulations that allows up to 1,500 square feet of invasive and noxious weeks, English ivy, Himalayan blackberry, Evergreen blackberry, Scot’s broom, Hedge and field bindweed to be removed in a critical area within a 3 year period. With regard to a suggestion to allow removal of alders, Mr. Lien referred language added in section, 23.40.220.C.2 that addresses operation, maintenance and repair exemptions, “Operation and maintenance also includes normal maintenance of vegetation performed in accordance with best management practices…” A definition was also added of operation and maintenance and best management practices with regard to vegetation, “Normal maintenance of vegetation” means removal of shrubs/non-woody vegetation and trees (less than 3-inch diameter at breast height) that occurs at least every other year. Maintenance also may include tree topping that has been previously approved by the City in the past 5 years.” As drafted, alders in a critical area less than 3-inches in diameter could be removed as normal maintenance of vegetation. If alders were added to the list in C.7, it would be limited to 1500 square feet of alder removal within a 3-year period. Council President Fraley-Monillas suggested the definition of normal maintenance of vegetation should be “chest height” instead of “breast height.” Mr. Lien said that was standard terminology. Mayor Earling advised staff will return this to Council for another study session. He declared a brief recess. B. SEPTEMBER 2015 QUARTERLY FINANCIAL REPORT Finance Director Scott James provided multiple choice questions, the answers to be revealed at the end of his presentation. He displayed and reviewed 3rd Quarter 2015 Revenue Summary – General Fund Types without bond proceeds and General Fund Revenue Budget to Actual. He displayed a comparison of General Fund Revenue Budget to Actual, highlighting taxes: General Fund Resource Category YTD Actual 9/30/2014 9/30/2015 % Change Taxes Property Taxes $7,413,082 $7,779,098 4.9% Sales Tax 4,267,681 4,937,480 15.7% Utility Tax 5,094,356 5,075,412 -0.4% Other Taxes 667,384 699,942 4.9% Total Taxes $17,442,503 $18,491,932 6.0% Licenses & Permits Business Licenses & Misc Permits $ 169,438 $ 163,897 -3.3% Franchise Fees 817,758 851,573 4.1% Development Related Permits 647,556 537,866 -16.9% Packet Page 18 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 16 Total Licenses & Permits 1,634,752 1,553,336 -5.0% He reviewed Sales Tax Analysis by Category September 2015 YTD, pointing out retail automotive is the largest single source of sales tax revenue followed by contractors. He displayed a bar graph of Change in Sales Tax Revenue September 2015 compared to September 2014. Contractors have had the largest gain in 2015, $415,754 above 2014. Mr. James reviewed 3rd Quarter 2015 General Fund – Fund Expenditure Comparison, advising General Fund expenditures are 9.2% higher than 2014, primarily due to paying $1.6 million more for Fire District 1 services. He displayed a General Fund Department Expense Summary, advising the year is 75% completed and expenses are at 71% of budget. He displayed the 3rd Quarter 2015 Revenue Funds Summary – Special Revenue Funds, advising Special Revenues Fund revenues are 40.6% higher this year due in large part to grant revenues which are $2.6 million higher in 2015 than in 2014. He reviewed 3rd Quarter 2015 Motor Vehicle Fuel Tax Revenues 2010 – 2015, advising only modest growth is seen, 1.9% over last year. He displayed 3rd Quarter 2015 Hotel/Motel Lodging Tax Revenues 2010 – 2015, advising lodging taxes are approximately 13% higher than 2014. He reviewed the 3rd Quarter 2015 Real Estate Excise Tax Revenues which has experienced phenomenal growth, 42.2% higher than 2014. The 3rd Quarter 2015 Expense Summary - Special Revenue Funds illustrates expenditures are 35.9% higher than last year; the majority of the increase is due to construction outlays with street construction expenses $968,000 higher than 2014 and park construction expenses $733,000 higher than 2014. The 3rd Quarter 2015 Revenue Summary - Utility Funds illustrates utility fund revenues are $1,113,000 higher than 2014 due primarily to increased water, stormwater, and sewer sales. He reviewed the 3rd Quarter 2015 Expense Summary – Utility Funds, advising utility expenses increased $1.2 million over 2014 primarily due to capital expenses for waterline replacements and the expenditures in the water fund for increased demand for water. Mr. James provided answers to the quiz: 1. The Sales Tax rate for the City of Edmonds is 9.5%. Of this 9.5%, what percent of the sales tax comes to Edmonds? a) 0.90% b) 0.85% c) 0.25% d) 0.10% e) 6.50% 9.50% 2. How much money would I have to spend for the City to earn $1.00 of Sales Tax Revenue? a) $109.50 b) $95.00 c) $117.65 d) $85.85 e) $950.00 3. As of September 30, 2015, the City received $4,937,480 in sales tax receipts. How much money had to be spent in order for the City to receive this much sales tax revenue? a) $493,748,100 b) $53,183,600 c) $580,880,000 Packet Page 19 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 17 d) $37,757,200 e) None of the above Councilmember Buckshnis commented the investment revenue is looking good, $135,000 more than last year. She recalled the investment policy was revised recently and inquired about Mr. James’ discretionary limit. Mr. James explained the policy was amended to allow 75% in the Snohomish County pool. November 3 is the balancing date for the federal budget and bond sales are temporarily suspended. When bond sales are back on the market, he will bring an investment portfolio request to the Mayor. Councilmember Buckshnis asked for the Snohomish County pool prospectus. Councilmember Mesaros referred to Slide 16 which indicates Fund 120 Hotel/Motel Tax is up 100%; his calculations indicate it is actually up 5%. Similarly Slide 17 indicates the Bond Reserve Fund is up 100% but it is actually down. Councilmember Petso expressed appreciation for the note on the statements indicating interfund loans have been made. She asked whether there was a policy that required he advise Council when those loans were made. Mr. James said notification is required; a memo is included in the packet to advise Council of interfund loans. Council President Fraley-Monillas suggested Mr. James review the investment portfolio with the Council after the budget is adopted. Mr. James agreed, asking whether she was interested in something specific. Council President Fraley-Monillas said it would be good for the Council and citizens to know what outstanding bonds the City has, maturity dates, etc. Mr. James said an investment report is included in all the monthly financial reports. C. DEPARTMENTS CONTINUE TO PRESENT THEIR 2016 BUDGET REQUESTS Public Works - Utilities Public Works Director Phil Williams Public Works and Utilities a lot of interfund transfers. Major differences year to year are related to capital program. Operations and maintenance fairly steady. He reviewed: • 2015 Accomplishments Stormwater o Serviced 3,024 of 6,702 catch basins o Serviced 725 of 1,491 manholes o Total structures serviced 3,749 of 8,193 (45.7%) o Completed the Dayton St. Pump Station Feasibility Study o Completed the stormwater capacity analysis for downtown Edmonds o Design completed on 105th /106th AVE SW storm project (Build 2016) o Final Feasibility Study for the Willow Creek Daylight Project completed (by 12/2015) o Began updating the Stormwater Management Code (update to Council early 2016) o Worked with Planning and other Departments on review of Low Impact Development (LID) Code o Obtained two grants from the Department of Ecology: Seaview Park Infiltration Facility ($633,750) and Phase II Permit Compliance ($50,000) Water o 8,400 ft (1.6 miles) of water main replacement o Replaced 2 PRV’s o Installed one new Intertie between Edmonds and Lynnwood o 800 linear feet of pavement overlay on City Sewer o 2,700 ft of sewer main replacement Packet Page 20 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 18 o Installation of 3 new hybrid blowers (Phase 4) $1.1 million o 300 and 500 building PLC replacements ($800,000) o Installed Mercury carbon modules in incinerator (will save nearly $4M) o Clarifier #3 repair structural Investigation and design Combined o $17.5 Million Water/Sewer/Storm Capital Projects Bond • 2016 Utility Budget Issues o Last year of a three-year rate package o WWTP Outfall Pipe upgrade o LS#1 Pump Station Metering and Flow Study o Lake Ballinger Sewer Trunk Main Study o 2016 Water System Comprehensive Plan o 2016/2017 Stormwater Comp Plan Update • Decision Packages/Changes o DP #17: LIDAR/GIS Data - $3,000 o DP #18: Software support GIS web app - $3,600 o DP #44: Construction Inspector $102,420 o DP #52: Asset Mgmt. mobile field conversion - $50,000 o DP# 59: Water Maintenance Worker - $67,080 o DP #61: Stormwater Maintenance Worker - $60,880 o DP #62: Stormwater Code updated for Phase II NPDES $50,000 • Expenditures Expenditures 2015 Budget 2015 YE Estimate 2016 Recommended Discussion Utilities – Water, Sewer, Stormwater $33,655,930 $28,640,440 $35,329,590 Last year of 3-year rate increase Public Works – Roads (Fund 111 - Operations and Maintenance and 112 – Capital) • 2015 Accomplishments o Pavement Preservation – 9.5 lane miles o Construction 228th St/76th Ave Improvements – const. began May 26th- complete by 12/31/2015 o Completed 2015 Comprehensive Transportation Plan o Completed SR104 Study o 238th St. new sidewalk, rain gardens, storm system, and paving o Design of walkway on 236th St. - construction 2016 o Design of 76th/212th Intersection Improvements and corridor striping - construction 2016 • Challenges/Opportunities 2016 o Pavement Preservation - $1,030,000 in 2016 – approx. 6.4 lane miles o Need to continue replacing/upgrading signal cabinets $70,000 o Waterfront Access/At-grade crossing study $450,000 (2016) o Go to bid in March & Begin Construction 76th/212th Project in April - $4,974,000 o Construction of 236th St Walkway $593,000 o Discuss new TBD Authorities • Decision Packages/Changes o Trackside (Wayside) Warning Horn System $300,000 o City-wide ADA Transition Plan $110,000 o ADA Curb Ramps $25,000 o Minor sidewalk program $50,000 o Traffic Calming $20,000 • Expenditures Packet Page 21 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 19 Expenditures 2015 Budget 2015 YE Estimate 2016 Recommended Discussion Fund 111/112 $12,844,546 $12,831,430 $10,255,350 Capital Driven Public Works – Administration, Engineering, Facilities, Fleet (AEFF) • 2015 Accomplishments Engineering Reviews (YTD September) o 330 Engineering permits were issued o 1,700 Engineering inspections have been performed o $50,000 collected in traffic impact fees o Permits issued, inspections completed for numerous large development projects: Edmonds Post Office, Swedish Hospital, Prestige Skilled Nursing Facility, Brackett Court, Edmonds Memory Care, Starbucks on Edmonds Way, WinCo, Sherwood Elementary, Seabrook Plat (9th & Caspers) and 7 short plats. o Permits were issued for 40 single family residential projects o Permits were issued for approximately 160 additions/remodels & miscellaneous projects AEFF o Unit #47 2015 Freightliner Vactor, replaced Unit #31, 1996 Volvo Vactor $450K o Unit #19 2014 New Holland/Diamond mower, replaced Unit # 91, 2002 New Holland/US mower $132k o Unit #10 2015 Isuzu NPR flatbed, replaced Unit #133, 2003 Isuzu NPR flatbed $50K o Unit #310 2015 Ford SUV Interceptor, replaced Unit #651, 2008 Crown Vic $55K o Unit #42 2015 Ford 3500 Transit van, replaced Unit #26, 2010 Chevrolet 3500 van $38K (includes propane conversion) o Unit #112 2015 Solar Tech Variable message trailer $20K o Unit #113 2015 Solar Tech Variable message trailer $20K o In -house remodel of Finance offices and Green Room construction o ESCO IV for Library HVAC o Fishing Pier Rehab Design and grant acquisition o Meadowdale Clubhouse re-roofing project • Challenges/Opportunities 2016 o Maintain level of service on development reviews and inspections while updating the development and stormwater codes and our engineering standard details. o Completion of the 228th St. /76th Ave. Improvements Project o Construction of 212th/76th Intersection Improvements Project o Increasing maintenance investments in City-owned buildings o Delivering $21.1M in capital improvements • Graph of City Capital Program for Storm, Water, Sewer, Fund 112 and Parks, 2008-2014 actual, 2015 estimate and 2016 budget, advising the total capital program for 2016 is $21,115,800. • Decision Packages/Changes o DP #19: Increase Facilities Capital annual funding from $56,600/yr to $100,000/yr o DP #43: Return the custodial FTE removed in 2011 $57,120/yr o DP #44: Construction Inspector ($144,800 – includes new vehicle) o DP #45: Waterfront Access At-Grade Crossing Study $450,000 o DP #46: SR99 Access Mgmt. Study 220th-224th $10,000 o DP #47: Commute Trip Reduction program costs $1,000 o DP #48: FS20 Generator Replacement $43,000 o DP #49: FS17 Vehicle Bay Ceiling replacement $10,000 o DP #50: City Hall Fire door repairs $6,000 o DP #51: FAC Floor Repairs $10,000 (DP51) Packet Page 22 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 20 COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO EXTEND THE MEETINGN FOR 20 MINUTES. MOTION CARRIED UNANIMOUSLY. Mr. Williams continued his review of Decision Packages/Changes: AEFF: Total $749,000 + $50,000 (police mobile computers) = $799,000 o Canopy for Propane station $22k (DP63) o Convert (4) work trucks - propane use $30k (DP64) o Nine new mobile Police computers $50k (DP65) o Sidewalk Program $50k o ADA Ramp upgrades $25k o (2) Signal Cabinet replacements $70k o 17 new vehicles  (3) Motorcycles ($75k)  (4) Patrol cars ($240k)  (2) Police Admin cars ($66k)  New Engrg. Car ($30k)  Replaced Engrg. Car ($33k)  Parks 1-ton flatbeds ($90k)  Building Div. Car ($30k)  Streets Div. cars (1) pick-up, (1) electric ($65k)  Parks backhoe/loader ($120k) • Expenditures Expenditures 2015 Modified Budget 2015 YE Estimate 2016 Recommended Discussion Engineering, Facilities, Fleet, Administration $5,483,550 $5,383,010 $6,268,740 17 new vehicles + 2 new positions Mayor Earling advised questions regarding the budget will begin next week. D. CITY COUNCIL MEETING AGENDA FORMAT Councilmember Bloom requested the Council discuss reordering agenda so that Approval of Agenda occurs after Audience Comments. This is in response to a request to ban crumb rubber when the media was present; it would have been more responsive to inform them that the matter would be scheduled on a future agenda instead of waiting until Council Comments. She did not envision this would happen often but would be a way to be more responsive to the audience. Council President Fraley-Monillas distributed notes related to Council discussion in 2000 regarding the order of the agenda. Prior to 2011 Audience Comments were at the end of the agenda and it was moved to the beginning to allow citizen comment before Council discussed agenda items. Councilmember Buckshnis did not support placing Approval of Agenda after Audience Comments. The Council President pays a great deal of attention to the agenda and she feared the process would deteriorate if things were added to the agenda on the fly. She found the existing format acceptable. With regard to the presence of the media cameras, the Council’s responsibility is to be responsive to citizens, not the local or national news. Councilmember Mesaros did not support having Approval of the Agenda after Audience Comments. The Council is thoughtful about its agenda and citizens may be disappointed if they came to the meeting expecting the agenda to be changed and the Council decides not to change it. Approving the agenda after Packet Page 23 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 21 Audience Comment could result in changing the agenda for some and not for others if there is no criteria for amending the agenda. The current order of the agenda allows public comment and Councilmembers always have the ability to add items to the agenda. Councilmember Petso asked if Robert Rules allowed an agenda item to be added when the agenda is approved or later via agreement of the body as whole. City Attorney Jeff Taraday answered yes, the issue is permanently amending the agenda order so that Approval of the Agenda occurred after Audience Comment. Councilmember Petso summarized if a majority of the Council wanted to discuss an item raised during Audience Comment, it could be added to the agenda. Mr. Taraday agreed. Council President Fraley-Monillas commented an item can be added to the agenda at any point during the meeting via a majority vote of Council. Mr. Taraday answered as a general rule yes, the Council controls its agenda throughout the meeting. Councilmember Bloom observed there appeared to be no interest by Council in making this change so she would drop the request. 9. MAYOR'S COMMENTS Mayor Earling reminded of the Holiday Market on Saturdays from November 21 through December 19 in the parking lot between City Hall and the Rusty Pelican. Mayor Earling reported the new Sound Transit CEO will be announced later this month. 10. COUNCIL REPORTS ON OUTSIDE BOARDS AND COMMITTEES Councilmember Petso reported the Public Facilities District and Historic Preservation Commission continue to do great work. The Economic Development Commission (EDC) developed a list of items they would like to work on in the upcoming year if the EDC is renewed. Those items will be included in the packet when discussion regarding the EDC is presented to the Council. Councilmember Mesaros reported the New World project is going fairly well with only a few minor glitches. Three Edmonds representatives attended SNOCOM’s retreat last month where the future of SNOCOM and issues related to capital costs, locations, etc. were discussed. Councilmember Mesaros reported the SeaShore Transportation Forum did not meet last month due to a major transportation conference on the eastside which he was unable to attend. He reported the Port Commission approved the Port’s 2016 budget at its last meeting. Councilmember Bloom reported the Tree Board discussed the Arbor Day celebration, turnover of board members, and ideas for the future such as speakers and public education. Board members will bring ideas for the coming year to the next meeting. One Tree Board Member coordinated a project with Public Works to spread mulch and plant trees in an area where sewer and water lines were installed. The Tree Board also participated in an Arbor Day planting event in Yost Park. Councilmember Bloom referred to a debate on My Edmonds News regarding whether a police officer was present in the Council Chambers last week, assuring there was a police officer present last week and there is one tonight. She again requested the police be relieved of their responsibility at Council meetings as she did not believe the Council needed the protection and their services are better used elsewhere. Councilmember Johnson reported tickets are still available for the Heritage Days Dinner on Friday, November 13. She was unable to attend the meetings earlier in October that she is assigned to due to health issues. Packet Page 24 of 319 Edmonds City Council Draft Minutes November 2, 2015 Page 22 Councilmember Buckshnis reported on Lake Ballinger/McAleer Creek Watershed meeting. They are working on the Ballinger Park Master Plan and seeking grant funds from various sources for the estimated $14 million cost. She is researching a 1942 court order that Edmonds put on Lake Ballinger to keep the lake at a certain level. Councilmember Nelson reported on the Snohomish County Emergency Radio Systems Board meeting; a consultant has been hired to study replacing the countywide public safety radio system. During the August 29 windstorm all the radios were fully operational. The volume of traffic during a 12 hour that day was equivalent to 2 weeks of normal radio traffic. He reported the Climate Protection Committee now has three citizen members. Council President Fraley-Monillas reported the EDC issue is coming to Council in 2 weeks on November 17. She reported on a tour she took of Hwy 99 this weekend including visiting Winco after the Seahawks game when it was very busy. She encouraged the public to try the New Taiwanese Boiling Point Restaurant at 220th & Hwy 99. With regard to having a police officer in Council Chambers, Council President Fraley-Monillas explained police officer was present for many years, it happened to have been the Police Chief. She preferred to be safe than sorry and did not think it was worth sacrificing safety. Because the Council does not know the background of everyone attending Council meetings, she personally felt safer having an officer in the room. She wished everyone running for election good luck. Student Representative Girouard reported her leadership class at Edmonds-Woodway High School is having a Veterans Day Assembly on November 10. She invited veterans to attend the assembly so that they could be honored. Mayor Earling suggested she contact the local media about publishing a story which may increase attendance. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 10:22 p.m. Packet Page 25 of 319 AM-8091 3. B. City Council Meeting Meeting Date:11/10/2015 Time:Consent Submitted For:Scott James Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Type: Action Information Subject Title Approval of claim checks #217007 through #217121 dated November 5, 2015 for $1,613,041.76. Approval of payroll direct deposit and checks #61842 through #61851 for $530,887.75, benefit checks #61852 though #61859 and wire payments of $484,878.35 and replacement check #61860 for the pay period October 16, 2015 through October 31, 2015. Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2015 Revenue: Expenditure:2,628,807.86 Fiscal Impact: Claims $1,613,041.76 Payroll Employee checks and direct deposit $530,887.75 Payroll Benefit checks and wire payments $484,878.35 Total Payroll $1,015,766.10 Attachments Claim cks 11-05-15 Project Numbers 11-05-15 Payroll Summary 11-05-15 Packet Page 26 of 319 Payroll Summary 11-05-15 Payroll Benefit 11-05-15 Form Review Inbox Reviewed By Date Finance Sarah Mager 11/05/2015 09:21 AM City Clerk Scott Passey 11/05/2015 09:22 AM Mayor Dave Earling 11/05/2015 09:23 AM Finalize for Agenda Scott Passey 11/05/2015 09:25 AM Form Started By: Nori Jacobson Started On: 11/05/2015 08:57 AM Final Approval Date: 11/05/2015 Packet Page 27 of 319 11/05/2015 Voucher List City of Edmonds 1 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217007 11/5/2015 072627 911 ETC INC 34622 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 001.000.31.518.88.48.00 100.00 Total :100.00 217008 11/5/2015 070322 A&A LANGUAGE SERVICES INC 15-32972 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 142.08 INTERPRETER FEE15-33054 INTERPRETER FEE 001.000.23.523.30.41.01 160.48 INTERPRETER FEE15-33104 INTERPRETER FEE 001.000.23.523.30.41.01 164.50 INTERPRETER FEE15-33187 INTERPRETER FEE 001.000.23.523.30.41.01 137.48 INTERPRETER FEE15-33472 INTERPRETER FEE 001.000.23.523.30.41.01 193.25 INTERPRETER FEE15-34260 INTERPRETER FEE 001.000.23.523.30.41.01 177.73 INTERPRETER FEE16-32838 INTERPRETER FEE 001.000.23.523.30.41.01 130.00 Total :1,105.52 217009 11/5/2015 061029 ABSOLUTE GRAPHIX 1015204 P&R: FALL SOFTBALL SHIRTS 2015 P&R: FALL SOFTBALL SHIRTS 2015 001.000.64.571.25.31.00 204.06 9.5% Sales Tax 001.000.64.571.25.31.00 19.39 Total :223.45 1Page: Packet Page 28 of 319 11/05/2015 Voucher List City of Edmonds 2 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217010 11/5/2015 069667 AMERICAN MARKETING 20485 FLOWER POLE 2 PLAQUES FLOWER POLE 2 PLAQUES 127.200.64.573.20.41.00 249.33 9.5% Sales Tax 127.200.64.573.20.41.00 23.69 Total :273.02 217011 11/5/2015 074695 AMERICAN MESSAGING W4101046PK WATER WATCH PAGER FEES WATER WATCH PAGER FEES 421.000.74.534.80.42.00 4.47 Total :4.47 217012 11/5/2015 001375 AMERICAN PLANNING ASSOCIATION 035353-15104 APA/AICP MEMBERSHIP DUES- R CHAVE APA/AICP MEMBERSHIP DUES- R CHAVE 001.000.62.558.60.49.00 613.00 SUBSCRIPTION- PLANNING ADVISORY SERVICES040706-15104 SUBSCRIPTION- PLANNING ADVISORY 001.000.62.558.60.49.00 845.00 Total :1,458.00 217013 11/5/2015 069751 ARAMARK UNIFORM SERVICES 1988287221 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 37.02 Total :37.02 217014 11/5/2015 064807 ATS AUTOMATION INC T076661 YOST POOL CONNECTION CABLES YOST POOL CONNECTION CABLES 001.000.64.576.80.41.00 575.00 9.5% Sales Tax 001.000.64.576.80.41.00 54.63 Total :629.63 217015 11/5/2015 070305 AUTOMATIC FUNDS TRANSFER 84417 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #400 Printing 422.000.72.531.90.49.00 125.87 UB Outsourcing area #400 Printing 2Page: Packet Page 29 of 319 11/05/2015 Voucher List City of Edmonds 3 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217015 11/5/2015 (Continued)070305 AUTOMATIC FUNDS TRANSFER 421.000.74.534.80.49.00 125.87 UB Outsourcing area #400 Printing 423.000.75.535.80.49.00 129.67 UB Outsourcing area #400 Postage 421.000.74.534.80.42.00 471.62 UB Outsourcing area #400 Postage 423.000.75.535.80.42.00 471.61 9.6% Sales Tax 422.000.72.531.90.49.00 12.09 9.6% Sales Tax 421.000.74.534.80.49.00 12.09 9.6% Sales Tax 423.000.75.535.80.49.00 12.44 OUT SOURCING OF UTILITY BILLS84444 UB Outsourcing area #200 Printing 422.000.72.531.90.49.00 89.27 UB Outsourcing area #200 Printing 421.000.74.534.80.49.00 89.27 UB Outsourcing area #200 Printing 423.000.75.535.80.49.00 91.96 UB Outsourcing area #200 Postage 421.000.74.534.80.42.00 333.14 UB Outsourcing area #200 Postage 423.000.75.535.80.42.00 333.14 9.6% Sales Tax 422.000.72.531.90.49.00 8.57 9.6% Sales Tax 421.000.74.534.80.49.00 8.57 9.6% Sales Tax 423.000.75.535.80.49.00 8.83 Total :2,324.01 217016 11/5/2015 069076 BACKGROUND INVESTIGATIONS INC COE1015 Background check services Background check services 3Page: Packet Page 30 of 319 11/05/2015 Voucher List City of Edmonds 4 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217016 11/5/2015 (Continued)069076 BACKGROUND INVESTIGATIONS INC 001.000.22.518.10.41.00 60.00 Total :60.00 217017 11/5/2015 061659 BAILEY'S TRADITIONAL TAEKWON 20242TAEKWON-DO 20242 TAEKWON-DO INSTRUCTION 20242 TAEKWON-DO INSTRUCTION 001.000.64.571.22.41.00 98.00 20246 TAEKWON-DO INSTRUCTION20246 TAEKWON-DO 20246 TAEKWON-DO INSTRUCTION 001.000.64.571.22.41.00 185.50 Total :283.50 217018 11/5/2015 074031 BARTH, RUTH 20260 WATERCOLOR 20260 NO FEAR WATERCOLOR INSTRUCTION 20260 NO FEAR WATERCOLOR INSTRUCTION 001.000.64.571.22.41.00 448.80 Total :448.80 217019 11/5/2015 071348 BERGERABAM 312574 Fishing Pier - Pro Svcs - Design Fishing Pier - Pro Svcs - Design 016.000.66.518.30.41.00 762.62 Total :762.62 217020 11/5/2015 074229 BONNIE AUBUCHON 20488 SPINNER RING 20488 SPINNER RING INSTRUCTION 20488 SPINNER RING INSTRUCTION 001.000.64.571.22.41.00 117.00 Total :117.00 217021 11/5/2015 075342 BORUCHOWITZ, ROBERT 10/27/2015 Public Defense consultant services 7/27 Public Defense consultant services 7/27 001.000.39.512.52.41.00 7,558.33 Total :7,558.33 217022 11/5/2015 073029 CANON FINANCIAL SERVICES 15416155 CANON LEASE CHARGES C5051 Canon lease pmt for C5051 001.000.61.557.20.45.00 83.35 Canon lease pmt for C5051 001.000.22.518.10.45.00 83.35 4Page: Packet Page 31 of 319 11/05/2015 Voucher List City of Edmonds 5 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217022 11/5/2015 (Continued)073029 CANON FINANCIAL SERVICES Canon lease pmt for C5051 001.000.21.513.10.45.00 83.29 9.5% Sales Tax 001.000.61.557.20.45.00 7.92 9.5% Sales Tax 001.000.22.518.10.45.00 7.92 9.5% Sales Tax 001.000.21.513.10.45.00 7.91 Total :273.74 217023 11/5/2015 004095 COASTWIDE LABS NW2810756-1 PM: WASTEBASKET PM: WASTEBASKET 001.000.64.576.80.31.00 34.62 9.5% Sales Tax 001.000.64.576.80.31.00 3.29 Total :37.91 217024 11/5/2015 064369 CODE PUBLISHING CO 51186 CITY CODE SUPPLEMENT UPDATE #65 OCTOBER EDMONDS CITY CODE SUPPLEMENT UPDATE 001.000.25.514.30.41.00 379.42 Total :379.42 217025 11/5/2015 075481 CONNIE POULSEN MGMT TRAINING 1529 2015 Supervisor Training - part 1 of 4 2015 Supervisor Training - part 1 of 4 001.000.22.518.10.41.00 1,000.00 Total :1,000.00 217026 11/5/2015 075384 CONOM, DEREK 5Z0201665 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 800.00 PUBLIC DEFENDERCR32465 PUBLIC DEFENDER 001.000.39.512.52.41.00 450.00 Total :1,250.00 5Page: Packet Page 32 of 319 11/05/2015 Voucher List City of Edmonds 6 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217027 11/5/2015 065683 CORRY'S FINE DRY CLEANING OCT 2015 DRY CLEANING SEPT/OCT 2015 - EDMONDS PD CLEANING/LAUNDRY SEPT/OCT '15 001.000.41.521.22.24.00 512.64 Total :512.64 217028 11/5/2015 069529 D & G BACKHOE INC E4JB.Pmt 4 E4JB.PMT 4 THRU 10/2/15 E4JB.Pmt 4 thru 10/2/15 421.000.74.594.34.65.10 180,095.21 E4JB.Ret 1 thru 10/2/15 421.000.223.400 -8,223.53 Total :171,871.68 217029 11/5/2015 006200 DAILY JOURNAL OF COMMERCE 3305687 LEGAL NOTICE 99 SUBAREA PLAN LEGAL NOTICE 99 SUBAREA PLAN 001.000.62.558.60.41.40 120.90 E4FE.RFQ ADVERTISEMENT3306029 E4FE.RFQ Advertisement 422.000.72.594.31.41.20 522.60 Total :643.50 217030 11/5/2015 074444 DATAQUEST LLC CIEDMONDS-20151031 CIEDMONDS-20151031 - EDMONDS POLICE DEPT CREDIT REPORT - BICKLEY 001.000.41.521.10.41.00 20.00 Total :20.00 217031 11/5/2015 072445 DAVIS, WILLIAM rec64548 REFUND BLD2015-1281- NOT NEEDED refund bld20151281 not needed 001.000.257.620 60.00 Total :60.00 217032 11/5/2015 064531 DINES, JEANNIE 15-3599 EDC MINUTETAKER JULY, AUGUST, SEPTEMBER Minute taker for Economic Development 001.000.61.558.70.41.00 260.80 CITY COUNCIL MINUTES 10/27/1515-3601 10/27/15 CITY COUNCIL MINUTES & 001.000.25.514.30.41.00 343.20 6Page: Packet Page 33 of 319 11/05/2015 Voucher List City of Edmonds 7 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :604.0021703211/5/2015 064531 064531 DINES, JEANNIE 217033 11/5/2015 072145 DISTINCTIVE WINDOWS INC 19704 City Hall - Glass City Hall - Glass 001.000.66.518.30.31.00 38.71 9.5% Sales Tax 001.000.66.518.30.31.00 3.68 Total :42.39 217034 11/5/2015 007253 DUNN LUMBER 3558316 Fac Maint - Supplies Fac Maint - Supplies 001.000.66.518.30.31.00 75.01 9.5% Sales Tax 001.000.66.518.30.31.00 7.13 SPRAY PARK: PLYWOOD, CONCRETE MIX3564409 SPRAY PARK: PLYWOOD, CONCRETE MIX 132.000.64.594.76.65.00 144.80 9.5% Sales Tax 132.000.64.594.76.65.00 13.75 Total :240.69 217035 11/5/2015 007675 EDMONDS AUTO PARTS 54524 CEMETERY: GREASE CAP CEMETERY: GREASE CAP 130.000.64.536.50.31.00 7.98 9.5% Sales Tax 130.000.64.536.50.31.00 0.76 Total :8.74 217036 11/5/2015 007905 EDMONDS FAMILY MEDICINE CLINIC C5600CIM Employment testing services Employment testing services 001.000.22.521.10.41.00 72.00 Total :72.00 217037 11/5/2015 008705 EDMONDS WATER DIVISION 7-05276 CEMETERY SEWER & STORM 820 15TH ST SW / CEMETERY SEWER & STORM 820 15TH ST SW / 130.000.64.536.50.47.00 151.72 7Page: Packet Page 34 of 319 11/05/2015 Voucher List City of Edmonds 8 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :151.7221703711/5/2015 008705 008705 EDMONDS WATER DIVISION 217038 11/5/2015 008812 ELECTRONIC BUSINESS MACHINES AR19755 METER READING 9/21/15-10/20/15 CITY CLERKS FRONT COUNTER METER READING 001.000.25.514.30.45.00 9.49 9.5% Sales Tax 001.000.25.514.30.45.00 0.90 CITY CLERKS METER READ 09/30/15-10/29/15AR19756 CITY CLERKS METER READ 09/30/2015 - 001.000.25.514.30.45.00 356.61 9.5% Sales Tax 001.000.25.514.30.45.00 33.88 FLEET COPY USEAR19762 Fleet Copy Use 511.000.77.548.68.31.10 4.52 9.5% Sales Tax 511.000.77.548.68.31.10 0.43 COPIER- IMAGES FEESAR19763 COPIER- IMAGES FEES 001.000.62.524.10.45.00 343.30 CUST# MK5533 C5051 GQM52286 COPIERAR19853 Overage Meter charges 09/30/15 - 001.000.31.514.23.48.00 179.89 9.5% Sales Tax 001.000.31.514.23.48.00 17.09 WATER SEWER COPY USEAR19854 Water Sewer Copy Use 421.000.74.534.80.31.00 36.84 Water Sewer Copy Use 423.000.75.535.80.31.00 36.84 9.5% Sales Tax 421.000.74.534.80.31.00 3.50 9.5% Sales Tax 423.000.75.535.80.31.00 3.50 PW COPY USEAR19855 PW Copy Use 8Page: Packet Page 35 of 319 11/05/2015 Voucher List City of Edmonds 9 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217038 11/5/2015 (Continued)008812 ELECTRONIC BUSINESS MACHINES 001.000.65.518.20.31.00 50.32 PW Copy Use 111.000.68.542.90.31.00 28.51 PW Copy Use 422.000.72.531.90.31.00 28.51 PW Copy Use 421.000.74.534.80.31.00 20.13 PW Copy Use 423.000.75.535.80.31.00 20.13 PW Copy Use 511.000.77.548.68.31.10 20.13 9.5% Sales Tax 001.000.65.518.20.31.00 4.78 9.5% Sales Tax 111.000.68.542.90.31.00 2.71 9.5% Sales Tax 422.000.72.531.90.31.00 2.71 9.5% Sales Tax 421.000.74.534.80.31.00 1.91 9.5% Sales Tax 423.000.75.535.80.31.00 1.91 9.5% Sales Tax 511.000.77.548.68.31.10 1.91 Total :1,210.45 217039 11/5/2015 009350 EVERETT DAILY HERALD EDH663011 INV#EDH663011 ACCT#51440654 -EDMONDS PD UNCLAIMED PROPERTY AD 10/14/15 001.000.41.521.10.41.40 20.64 LEGAL NOTICE PLN20150036edh664025 LEGAL NOTICE PLN20150036 001.000.62.558.60.41.40 101.48 Total :122.12 217040 11/5/2015 067599 EWING ELECTRIC INC M973 SPRAY PARK NEW HOT BOX CIRCUIT SPRAY PARK NEW HOT BOX CIRCUIT 9Page: Packet Page 36 of 319 11/05/2015 Voucher List City of Edmonds 10 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217040 11/5/2015 (Continued)067599 EWING ELECTRIC INC 132.000.64.594.76.65.00 2,701.00 9.5% Sales Tax 132.000.64.594.76.65.00 256.60 Total :2,957.60 217041 11/5/2015 066378 FASTENAL COMPANY WAMOU37585 Unit 582 - Supplies Unit 582 - Supplies 511.000.77.548.68.31.10 57.02 9.5% Sales Tax 511.000.77.548.68.31.10 5.42 Total :62.44 217042 11/5/2015 009895 FELDMAN, JAMES A 103015 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 20,000.00 Total :20,000.00 217043 11/5/2015 009815 FERGUSON ENTERPRISES INC 0484423 Fire Hydrant Replacement 8303 198th Pl. Fire Hydrant Replacement 8303 198th Pl. 421.000.74.534.80.31.00 2,997.10 9.5% Sales Tax 421.000.74.534.80.31.00 284.72 Total :3,281.82 217044 11/5/2015 011900 FRONTIER 253-003-6887 LIFT STATION #6 VG SPECIAL ACCESS LINES LIFT STATION #6 VG SPECIAL ACCESS LINES 423.000.75.535.80.42.00 41.81 WWTP AUTO DIALER - 1 VOICE GRADE253-012-9189 WWTP AUTO DIALER - 1 VOICE GRADE 423.000.76.535.80.42.00 41.23 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL253-017-7256 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL 423.000.76.535.80.42.00 223.48 MEADOWDALE PRESCHOOL PHONE & PM IP425-745-5055 MEADOWDALE PRESCHOOL PHONE 10Page: Packet Page 37 of 319 11/05/2015 Voucher List City of Edmonds 11 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217044 11/5/2015 (Continued)011900 FRONTIER 001.000.64.571.29.42.00 89.65 PARKS MAINT IP LINE (10 + TAX) 001.000.66.518.30.42.00 10.95 FIRE STATION #16 ALARM AND FAX LINES425-771-0158 FIRE STATION #16 ALARM AND FAX LINES 001.000.66.518.30.42.00 129.40 WWTP AUTO DIALER - 1 BUSINESS LINE425-771-5553 WWTP AUTO DIALER - 1 BUSINESS LINE 423.000.76.535.80.42.00 112.46 CITY HALL ALARM LINES 121 5TH AVE N425-776-6829 CITY HALL FIRE AND INTRUSION ALARM 001.000.66.518.30.42.00 129.40 LIFT STATION #2 VG SPECIAL ACCESS LINE509-022-0049 LIFT STATION #2 VG SPECIAL ACCESS LINE 423.000.75.535.80.42.00 26.21 Total :804.59 217045 11/5/2015 002500 GALLS LLC DBA BLUMENTHAL 004251861 INV#004251861 ACCT#1001074529 - EDMONDS STINGER FLASHLIGHT BATTERY 001.000.41.521.22.31.00 20.39 9.5% Sales Tax 001.000.41.521.22.31.00 1.94 INV#004306958 ACCT#1001074529 - EDMONDS004306958 METAL NAME TAG - BURRELL 001.000.41.521.22.24.00 10.95 9.5% Sales Tax 001.000.41.521.22.24.00 1.05 Total :34.33 217046 11/5/2015 075163 GARCIA-GARCIA, CESAR 10018 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 105.66 INTERPRETER FEE10482 INTERPRETER FEE 001.000.23.523.30.41.01 105.66 11Page: Packet Page 38 of 319 11/05/2015 Voucher List City of Edmonds 12 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217046 11/5/2015 (Continued)075163 GARCIA-GARCIA, CESAR INTERPRETER FEE10534 INTERPRETER FEE 001.000.23.523.30.41.01 105.66 Total :316.98 217047 11/5/2015 073922 GAVIOLA, NIKKA 20448 TAEKWON-DO 20448 TAEKWON-DO INSTRUCTION 20448 TAEKWON-DO INSTRUCTION 001.000.64.571.27.41.00 296.00 Total :296.00 217048 11/5/2015 072515 GOOGLE INC 3358893796 BILLING ID# 5030-2931-5908 Google Apps - Oct-2015 001.000.31.518.88.48.00 31.00 Total :31.00 217049 11/5/2015 012199 GRAINGER 9870501211 Unit 106 - Exhaust Rain Cap Unit 106 - Exhaust Rain Cap 511.000.77.548.68.31.10 12.94 9.5% Sales Tax 511.000.77.548.68.31.10 1.23 Total :14.17 217050 11/5/2015 012560 HACH COMPANY 9624542 Water Quality - Test Kits Water Quality - Test Kits 421.000.74.534.80.31.00 613.80 Freight 421.000.74.534.80.31.00 41.67 9.5% Sales Tax 421.000.74.534.80.31.00 62.27 Total :717.74 217051 11/5/2015 071368 HEFFERAN, BRIGITTE 20476 CALLIGRAPHY 20476 BEGINNER CALLIGRAPHY INSTRUCTION 20476 BEGINNER CALLIGRAPHY INSTRUCTION 001.000.64.571.22.41.00 415.80 Total :415.80 12Page: Packet Page 39 of 319 11/05/2015 Voucher List City of Edmonds 13 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217052 11/5/2015 072647 HERRERA ENVIRONMENTAL 37404 TREE BOARD CONSULTING TREE BOARD CONSULTING 001.000.62.524.10.41.00 788.53 Total :788.53 217053 11/5/2015 074746 HIGUCHI, ROD 20234 UKULELE 20234 UKULELE INSTRUCTION 20234 UKULELE INSTRUCTION 001.000.64.571.22.41.00 272.80 Total :272.80 217054 11/5/2015 060165 HWA GEOSCIENCES INC 26177 T.O. 15-02. STORMWATER SUBMITTAL CHECKLI T.O. 15-02.Stormwater Submittal 422.000.72.531.90.41.00 2,160.00 E4JB.SERVICES THRU 10/25/1526179 E4JB.Services thru 10/25/15 421.000.74.594.34.41.10 3,720.98 Total :5,880.98 217055 11/5/2015 075479 IDAX 15121 E3DB.TMC 4 HOUR COLLECTION ONLY E3DB.TMC 4 Hour Collection Only 112.200.68.595.33.41.00 300.00 Total :300.00 217056 11/5/2015 073548 INDOFF INCORPORATED 2700829 SUPPLIES SUPPLIES 001.000.23.523.30.31.00 124.83 TAPE AND MINUTE BOOKS CITY CLERKS OFFICE2702673 MINUTE BOOK & TAPE FOR THE CITY CLERKS 001.000.25.514.30.31.00 196.75 9.5% Sales Tax 001.000.25.514.30.31.00 18.69 OFFICE SUPPLIES2702831 office supplies 001.000.62.524.10.31.00 72.73 OFFICE SUPPLIES- PAPER2704008 office supplies- paper 13Page: Packet Page 40 of 319 11/05/2015 Voucher List City of Edmonds 14 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217056 11/5/2015 (Continued)073548 INDOFF INCORPORATED 001.000.62.524.10.31.00 260.35 POST IT NOTE PADS & MOUSE PAD (RETURNED)2704134 Post-it note pads, Mouse Pad (returned 001.000.31.514.23.31.00 54.88 9.5% Sales Tax 001.000.31.514.23.31.00 5.21 FILE FOLDERS & PAPER CITY CLERKS OFFICE2705269 FILE FOLDERS & PAPER FOR CITY CLERKS 001.000.25.514.30.31.00 60.63 9.5% Sales Tax 001.000.25.514.30.31.00 5.76 OFFICE SUUPLIES2705414 OFFICE SUUPLIES 001.000.23.523.30.31.00 170.36 QUALITY PARK KRAFT CATALOG ENVELOPES2705537 Quality Park Kraft Envelopes - 1 bx 001.000.25.514.30.31.00 -23.00 9.5% Sales Tax 001.000.25.514.30.31.00 -2.19 CHAIR WITH BACK SUPPORT2706231 CHAIR WITH BACK SUPPORT 001.000.23.512.50.35.00 535.46 MOUSE PAD2707617 Miller's Creek WOW Mouse Pad - returned 001.000.31.514.23.31.00 -8.83 9.5% Sales Tax 001.000.31.514.23.31.00 -0.84 Total :1,470.79 217057 11/5/2015 075348 JON E OSTLUND, ATTORNEY AT LAW 10/30/15 Public defense services 7/27-8/19/15 Public defense services 7/27-8/19/15 001.000.39.512.52.41.00 2,687.50 Total :2,687.50 217058 11/5/2015 070902 KAREN ULVESTAD 20453 PHOTOGRAPHY 20453 DIGITAL PHOTOGRAPHY 201 INSTRUCTIO 14Page: Packet Page 41 of 319 11/05/2015 Voucher List City of Edmonds 15 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217058 11/5/2015 (Continued)070902 KAREN ULVESTAD 20453 DIGITAL PHOTOGRAPHY 201 001.000.64.571.22.41.00 154.00 Total :154.00 217059 11/5/2015 075265 KBA INC 3002441 E7AC.SERVICES THRU 9/30/15 E7AC.Services thru 9/30/15 112.200.68.595.33.41.00 52,082.52 Total :52,082.52 217060 11/5/2015 071137 KIDZ LOVE SOCCER 20312 KIDZ LOVE SOCC 20312 KIDZ LOVE SOCCER INSTRUCTION 20312 KIDZ LOVE SOCCER INSTRUCTION 001.000.64.571.25.41.00 772.68 20315 KIDZ LOVE SOCCER INSTRUCTION20315 KIDZ LOVE SOCC 20315 KIDZ LOVE SOCCER INSTRUCTION 001.000.64.571.25.41.00 930.00 20316 KIDZ LOVE SOCCER INSTRUCTION20316 KIDZ LOVE SOCC 20316 KIDZ LOVE SOCCER INSTRUCTION 001.000.64.571.25.41.00 818.40 20317 KIDZ LOVE SOCCER INSTRUCTION20317 KIDZ LOVE SOCC 20317 KIDZ LOVE SOCCER INSTRUCTION 001.000.64.571.25.41.00 520.80 Total :3,041.88 217061 11/5/2015 066522 LAKESIDE INDUSTRIES INC E4CD.Pmt 1 E4CD.PMT 1 THRU 9/30/15 E4CD.Pmt 1 thru 9/30/15 112.200.68.595.33.65.00 438,620.83 Total :438,620.83 217062 11/5/2015 017135 LANDAU ASSOCIATES INC 36049 3RD PARTY REVIEW- CASPER 3RD PARTY REVIEW- CASPER 001.000.245.962 4,000.00 Total :4,000.00 217063 11/5/2015 075260 LAU, PING 10169 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 109.95 15Page: Packet Page 42 of 319 11/05/2015 Voucher List City of Edmonds 16 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :109.9521706311/5/2015 075260 075260 LAU, PING 217064 11/5/2015 074417 LAW OFFICE OF CHRISTIAN SMITH 121 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 300.00 Total :300.00 217065 11/5/2015 067725 LES SCHWAB TIRE CENTER 80500128801 Unit 36 - Alignment Unit 36 - Alignment 511.000.77.548.68.48.00 56.25 9.5% Sales Tax 511.000.77.548.68.48.00 5.34 Unit 66 - Flat Repair80500129642 Unit 66 - Flat Repair 511.000.77.548.68.48.00 34.00 9.5% Sales Tax 511.000.77.548.68.48.00 3.23 Total :98.82 217066 11/5/2015 075480 MADATH, DONNA 20682 LITTLE FISHES 20682 LITTLE FISHES INSTRUCTION 20682 LITTLE FISHES INSTRUCTION 001.000.64.571.22.41.00 436.80 Total :436.80 217067 11/5/2015 075484 MADELEINE RATH 1-07125 #40156062-807-CR4 UTILITY REFUND #40156062-807-CR4 Utility refund - 411.000.233.000 128.44 Total :128.44 217068 11/5/2015 069862 MAKERS ARCHITECTURE AND 1438-10 DEV CODE UPDATE DEV CODE UPDATE 001.000.62.524.10.41.00 5,431.03 Total :5,431.03 217069 11/5/2015 069362 MARSHALL, CITA 1526 INTERPRETER FEE INTERPRETER FEE 001.000.39.512.52.41.00 86.90 16Page: Packet Page 43 of 319 11/05/2015 Voucher List City of Edmonds 17 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217069 11/5/2015 (Continued)069362 MARSHALL, CITA INTERPRETER FEE1527 INTERPRETER FEE 001.000.39.512.52.41.00 88.90 Total :175.80 217070 11/5/2015 075425 MCARTHUR, AMELIA 10/1-10/29 GYM ATTEN 10/1-10/29/15 VOLLEYBALL GYM ATTENDANT 10/1-10/29/15 VOLLEYBALL GYM ATTENDANT 001.000.64.571.25.41.00 175.00 Total :175.00 217071 11/5/2015 020039 MCMASTER-CARR SUPPLY CO 41510092 WWTP-SUPPLIES, OPERATING battery 423.000.76.535.80.31.11 49.38 Freight 423.000.76.535.80.31.11 6.53 WWTP - SUPPLIES, MECHANICAL41546352 threaded nipple & fittings 423.000.76.535.80.31.21 289.58 Freight 423.000.76.535.80.31.21 6.53 Total :352.02 217072 11/5/2015 072223 MILLER, DOUG 10/7-10/28 GYM MONIT 10/7-10/28/15 BASKETBALL GYM MONITOR 10/7-10/28/15 BASKETBALL GYM MONITOR 001.000.64.571.25.41.00 140.00 Total :140.00 217073 11/5/2015 020900 MILLERS EQUIP & RENT ALL INC 223744 PM: CARBURETOR, AIR FILTER KIT, SPARK PL PM: CARBURETOR, AIR FILTER KIT, SPARK 001.000.64.576.80.31.00 113.74 9.5% Sales Tax 001.000.64.576.80.31.00 10.81 PM: CHAIN, FUEL FILTER, SPARK PLUG, GLOV223745 PM: CHAIN, FUEL FILTER, SPARK PLUG, 001.000.64.576.80.31.00 72.87 17Page: Packet Page 44 of 319 11/05/2015 Voucher List City of Edmonds 18 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217073 11/5/2015 (Continued)020900 MILLERS EQUIP & RENT ALL INC 9.5% Sales Tax 001.000.64.576.80.31.00 6.92 Total :204.34 217074 11/5/2015 021983 MOTOR TRUCKS INC ME86422 Unit 138 - Window Regulator and Handle Unit 138 - Window Regulator and Handle 511.000.77.548.68.31.10 316.79 Freight 511.000.77.548.68.31.10 47.91 9.5% Sales Tax 511.000.77.548.68.31.10 34.65 Total :399.35 217075 11/5/2015 064570 NATIONAL SAFETY INC 0417992-IN Sewer - 02 Sensor Sewer - 02 Sensor 423.000.75.535.80.31.00 110.00 Freight 423.000.75.535.80.31.00 12.82 9.5% Sales Tax 423.000.75.535.80.31.00 11.66 Sewer - Supplies0419229-IN Sewer - Supplies 423.000.75.535.80.31.00 320.00 9.5% Sales Tax 423.000.75.535.80.31.00 30.40 Total :484.88 217076 11/5/2015 074356 NAVAS-RIVAS, HERNAN 10153 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 103.23 Total :103.23 217077 11/5/2015 070855 NAVIA BENEFIT SOLUTIONS 10034110 October 2015 monthly program fee October 2015 monthly program fee 001.000.22.518.10.41.00 76.10 18Page: Packet Page 45 of 319 11/05/2015 Voucher List City of Edmonds 19 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :76.1021707711/5/2015 070855 070855 NAVIA BENEFIT SOLUTIONS 217078 11/5/2015 024302 NELSON PETROLEUM 0565809-IN Fleet - Hydrolic Oil Inventory Fleet - Hydrolic Oil Inventory 511.000.77.548.68.34.21 415.49 9.5% Sales Tax 511.000.77.548.68.34.21 39.47 Total :454.96 217079 11/5/2015 061013 NORTHWEST CASCADE INC 2-1400197 PINE STREET PARK HONEY BUCKET PINE STREET PARK HONEY BUCKET 001.000.64.576.80.45.00 113.85 CIVIC FIELD 6TH & BELL HONEY BUCKET2-1402151 CIVIC FIELD 6TH & BELL HONEY BUCKET 001.000.64.576.80.45.00 113.85 HAINES WHARF PARK HONEY BUCKET2-1405396 HAINES WHARF PARK HONEY BUCKET 001.000.64.576.80.45.00 218.78 Total :446.48 217080 11/5/2015 025690 NOYES, KARIN 000 00 598 HISTORIC PRESERVATION MINUTES 10/8/15 HISTORIC PRESERVATION MINUTES 10/8/15 001.000.62.558.60.41.00 136.00 Total :136.00 217081 11/5/2015 063511 OFFICE MAX INC 123631 PW Admin - Calculator PW Admin - Calculator 001.000.65.518.20.31.00 38.99 9.5% Sales Tax 001.000.65.518.20.31.00 3.70 PW Office Supplies144998 PW Office Supplies 001.000.65.518.20.31.00 65.82 9.5% Sales Tax 001.000.65.518.20.31.00 6.25 P&R: LABELS, BADGES, BANDAGES, SHEET PRO186435 19Page: Packet Page 46 of 319 11/05/2015 Voucher List City of Edmonds 20 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217081 11/5/2015 (Continued)063511 OFFICE MAX INC P&R: LABELS, BADGES, BANDAGES, SHEET 001.000.64.571.21.31.00 21.71 PM: INDEX DIVIDERS 001.000.64.576.80.31.00 2.01 9.5% Sales Tax 001.000.64.571.21.31.00 2.06 9.5% Sales Tax 001.000.64.576.80.31.00 0.19 Total :140.73 217082 11/5/2015 027060 PACIFIC TOPSOILS 201781 PM YARD WASTE DUMP CUST # 5130 PM YARD WASTE DUMP 001.000.64.576.80.47.00 84.00 PM YARD WASTE DUMP CUST # 5130201794 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.00 PM YARD WASTE DUMP CUST # 5130201817 PM YARD WASTE DUMP 001.000.64.576.80.47.00 96.00 PM YARD WASTE DUMP CUST # 5130206224 PM YARD WASTE DUMP 001.000.64.576.80.47.00 84.00 PM YARD WASTE DUMP CUST # 5130206238 PM YARD WASTE DUMP 001.000.64.576.80.47.00 84.00 PM YARD WASTE DUMP CUST # 5130206256 PM YARD WASTE DUMP 001.000.64.576.80.47.00 84.00 Total :528.00 217083 11/5/2015 070962 PAULSONS TOWING INC 108405 INV#108405 - EDMONDS PD TOW 2015 BMW #AWE5780 001.000.41.521.22.41.00 166.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.77 20Page: Packet Page 47 of 319 11/05/2015 Voucher List City of Edmonds 21 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :181.7721708311/5/2015 070962 070962 PAULSONS TOWING INC 217084 11/5/2015 075183 PETERSON FRUIT CO C125 Wellness Committee - October 2015 fruit Wellness Committee - October 2015 fruit 001.000.22.518.10.49.00 79.25 Total :79.25 217085 11/5/2015 008475 PETTY CASH 110215 FAC MAINT - BATTERIES - JIM S FAC MAINT - BATTERIES - JIM S 001.000.66.518.30.31.00 39.38 FAC MAINT - MILEAGE - SARAH B 001.000.66.518.30.49.00 23.06 FAC MAINT - EPOXY 001.000.66.518.30.31.00 6.56 CITY HALL PLANS REVIEW RM - T BAR FOR 001.000.66.518.30.31.00 4.77 FAC MAINT - MILEAGE - SARAH B 001.000.66.518.30.49.00 13.74 STORM - CDL RENEWAL - KH 422.000.72.531.90.49.00 102.00 SEWER - CDL RENEWAL - SM 423.000.75.535.80.49.00 102.00 Total :291.51 217086 11/5/2015 028860 PLATT ELECTRIC SUPPLY INC I006550 City Hall - Supplies City Hall - Supplies 001.000.66.518.30.31.00 1,363.08 9.5% Sales Tax 001.000.66.518.30.31.00 129.49 Plaza - PartsI011474 Plaza - Parts 001.000.66.518.30.31.00 93.12 9.5% Sales Tax 001.000.66.518.30.31.00 8.85 City Hall - SuppliesI039539 City Hall - Supplies 21Page: Packet Page 48 of 319 11/05/2015 Voucher List City of Edmonds 22 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217086 11/5/2015 (Continued)028860 PLATT ELECTRIC SUPPLY INC 001.000.66.518.30.31.00 146.51 9.5% Sales Tax 001.000.66.518.30.31.00 13.92 Total :1,754.97 217087 11/5/2015 046900 PUGET SOUND ENERGY 200009595790 FIRE STATION # 16 8429 196TH ST SW / MET FIRE STATION # 16 8429 196TH ST SW / 001.000.66.518.30.47.00 162.85 WWTP 200 2ND AVE S / METER 000390395200021829581 WWTP 200 2ND AVE S / METER 000390395 423.000.76.535.80.47.63 45.61 Total :208.46 217088 11/5/2015 046900 PUGET SOUND ENERGY 200019375639 MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE R MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE 001.000.66.518.30.47.00 90.36 Total :90.36 217089 11/5/2015 030780 QUIRING MONUMENTS INC 00000159212 SHUTTER/NICHE INSCRIPTION-FLATHERS SHUTTER/NICHE INSCRIPTION-FLATHERS 130.000.64.536.20.34.00 105.00 SHUTTER/NICHE INSCRIPTION-CHANDLER00000159213 SHUTTER/NICHE INSCRIPTION-CHANDLER 130.000.64.536.20.34.00 105.00 Total :210.00 217090 11/5/2015 074927 RICHARDSON, APRIL 20485 SHIBORI DYEING 20485 SHIBORI DYEING INSTRUCTION 20485 SHIBORI DYEING INSTRUCTION 001.000.64.571.22.41.00 292.50 Total :292.50 217091 11/5/2015 075288 RODARTE CONSTRUCTION INC E7AC.E2AD.Pmt 5 E7AC.E2AD.PMT 5 THRU 9/30/15 E7AC.Pmt 5 thru 9/30/15 112.200.68.595.33.65.00 707,421.91 E2AD.Pmt 5 thru 9/30/15 112.200.68.595.33.65.00 81,032.10 22Page: Packet Page 49 of 319 11/05/2015 Voucher List City of Edmonds 23 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :788,454.0121709111/5/2015 075288 075288 RODARTE CONSTRUCTION INC 217092 11/5/2015 069062 RONGERUDE, JOHN 8170 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 1,600.00 Total :1,600.00 217093 11/5/2015 067802 SAN DIEGO POLICE EQUIP CO 620015 INV#620015 CUST #1733 - EDMONDS PD FED WINCHESTER 55GR ROUNDS 001.000.41.521.23.31.00 294.53 9.5% Sales Tax 001.000.41.521.23.31.00 27.98 INV#620112 CUST #1733 - EDMONDS PD620112 FED AM EAGLE 55 GR FMJ-BT 001.000.41.521.23.31.00 1,710.50 9.5% Sales Tax 001.000.41.521.23.31.00 162.50 Total :2,195.51 217094 11/5/2015 074986 SCREEN PRINTING NORTHWEST INC 46944 INV#46944 - MCCLURE - EDMONDS PD SMART TEAM POLO SHIRT 001.000.41.521.10.24.00 24.95 SMART TEAM WINDBREAKER 001.000.41.521.10.24.00 39.95 9.2% Sales Tax 001.000.41.521.10.24.00 5.97 Total :70.87 217095 11/5/2015 070115 SHANNON & WILSON INC 93068 E4FC.SERVICES THRU 9/26/15 E4FC.Services thru 9/26/15 422.000.72.594.31.41.20 17,142.45 Total :17,142.45 217096 11/5/2015 036955 SKY NURSERY T-0616772 CEMETERY: ANNUALS AND GRASS CEMETERY: ANNUALS AND GRASS 130.000.64.536.50.31.00 107.81 23Page: Packet Page 50 of 319 11/05/2015 Voucher List City of Edmonds 24 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217096 11/5/2015 (Continued)036955 SKY NURSERY 9.5% Sales Tax 130.000.64.536.50.31.00 10.24 Total :118.05 217097 11/5/2015 066748 SNO CO DEPT OF INFO SERVICES I000393741 2015 FIBER NETWORK HOSTING SERVICES 2015 Fiber Network Hosting Services 001.000.31.518.87.42.00 600.00 Total :600.00 217098 11/5/2015 037303 SNO CO FIRE DIST # 1 15-116 Q3-15 EMS BILLING & POSTAGE Q3-15 Ambulance billings & postage 001.000.39.522.70.41.00 13,512.48 20443 FIRST AID INSTRUCTION20443 FIRST AID 20443 FIRST AID INSTRUCTION 001.000.64.571.22.41.00 250.00 Total :13,762.48 217099 11/5/2015 037375 SNO CO PUD NO 1 2001-2487-3 TRAFFIC LIGHT 9933 100TH AVE W / METER 1 TRAFFIC LIGHT 9933 100TH AVE W / METER 111.000.68.542.64.47.00 31.81 LIFT STATION #8 113 RAILROAD AVE / METER2002-0291-9 LIFT STATION #8 113 RAILROAD AVE / 423.000.75.535.80.47.10 54.42 TRAFFIC LIGHT 23602 76TH AVE W / METER 12002-7495-9 TRAFFIC LIGHT 23602 76TH AVE W / METER 111.000.68.542.64.47.00 17.85 HUMMINGBIRD PARK 1000 EDMONDS ST / METER2003-2646-0 HUMMINGBIRD PARK 1000 EDMONDS ST / 001.000.64.576.80.47.00 15.73 FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8 FRANCES ANDERSON CENTER 700 MAIN ST / 001.000.66.518.30.47.00 1,196.44 TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W / METER 111.000.68.542.64.47.00 28.15 24Page: Packet Page 51 of 319 11/05/2015 Voucher List City of Edmonds 25 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217099 11/5/2015 (Continued)037375 SNO CO PUD NO 1 ANWAY PARK 131 SUNSET AVE / METER 1000252006-6395-3 ANWAY PARK 131 SUNSET AVE / METER 001.000.64.576.80.47.00 73.65 TRAFFIC LIGHT 9730 220TH ST SW / METER 12007-4860-6 TRAFFIC LIGHT 9730 220TH ST SW / METER 111.000.68.542.64.47.00 16.12 DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3 DECORATIVE LIGHTING 115 2ND AVE S / 111.000.68.542.63.47.00 28.56 TRAFFIC LIGHT 23202 EDMONDS WAY / METER2009-4334-8 TRAFFIC LIGHT 23202 EDMONDS WAY / METER 111.000.68.542.64.47.00 16.71 BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7 BRACKETT'S LANDING NORTH 50 RAILROAD 001.000.64.576.80.47.00 57.84 TRAFFIC LIGHT 23800 FIRDALE AVE / METER2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVE / METER 111.000.68.542.64.47.00 29.71 TRAFFIC LIGHT 20408 76TH AVE W / METER 12011-9222-6 TRAFFIC LIGHT 20408 76TH AVE W / METER 111.000.68.542.64.47.00 21.25 PINE ST PARK2013-2711-1 PINE ST PARK 001.000.64.576.80.47.00 15.60 LIFT STATION 7403 BALLINGER WAY / METER2014-2731-7 LIFT STATION 7403 BALLINGER WAY / METER 423.000.75.535.80.47.10 16.68 LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6 LIFT STATION #7 121 W DAYTON ST / METER 423.000.75.535.80.47.10 147.30 CEMETERY BUILDING2015-5730-3 CEMETERY BUILDING 001.000.64.576.80.47.00 110.37 TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4 TRAFFIC LIGHT 660 EDMONDS WAY / METER 25Page: Packet Page 52 of 319 11/05/2015 Voucher List City of Edmonds 26 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217099 11/5/2015 (Continued)037375 SNO CO PUD NO 1 111.000.68.542.64.47.00 23.13 TRAFFIC LIGHT 19600 80TH AVE W / METER 12015-8215-2 TRAFFIC LIGHT 19600 80TH AVE W / METER 111.000.68.542.63.47.00 24.22 OVERHEAD STREET LIGHTING AT CEMETERY2016-1027-6 OVERHEAD STREET LIGHTING AT CEMETERY 001.000.64.576.80.47.00 7.98 PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8 PEDEST CAUTION LIGHT 23190 100TH AVE W 111.000.68.542.64.47.00 24.89 WWTP FLOW METER 23219 74TH AVE W / METER2019-2991-6 WWTP FLOW METER 23219 74TH AVE W / 423.000.76.535.80.47.62 16.68 FIRE STATION #20 23009 88TH AVE W / METE2020-7719-4 FIRE STATION #20 23009 88TH AVE W / 001.000.66.518.30.47.00 279.96 BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5 BRACKETT'S LANDING SOUTH 100 RAILROAD 001.000.64.576.80.47.00 29.75 CEMETERY WELL PUMP2021-6153-5 CEMETERY WELL PUMP 001.000.64.576.80.47.00 68.41 9TH/CASPER LANDSCAPE BED / METER 10004452022-5063-5 9TH/CASPER LANDSCAPE BED / METER 001.000.64.576.80.47.00 15.73 TRAFFIC LIGHT 22400 HWY 99 / METER 100042022-8909-6 TRAFFIC LIGHT 22400 HWY 99 / METER 111.000.68.542.64.47.00 51.48 LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9 LIFT STATION #1 105 CASPERS ST / METER 423.000.75.535.80.47.10 523.39 TRAFFIC LIGHT SR104 @ 95TH AVE W /2205-4758-2 TRAFFIC LIGHT SR104 @ 95TH AVE W / 111.000.68.542.63.47.00 39.45 26Page: Packet Page 53 of 319 11/05/2015 Voucher List City of Edmonds 27 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,983.2621709911/5/2015 037375 037375 SNO CO PUD NO 1 217100 11/5/2015 063941 SNO CO SHERIFFS OFFICE I000393336 INV#I000393336 CUST#SSH00095-EDMONDS PD SCSO RANGE USAGE 8.5 HR 10/7/15 001.000.41.521.40.41.00 493.00 SCSO RANGE USAGE 9.5 HR 10/8/15 001.000.41.521.40.41.00 551.00 Total :1,044.00 217101 11/5/2015 070167 SNOHOMISH COUNTY TREASURER October 2015 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 659.84 Total :659.84 217102 11/5/2015 038100 SNO-KING STAMP 58366 INV#58366 - EDMONDS PD MAGMATE PLATES - BURRELL 001.000.41.521.22.31.00 6.00 LOCKER MAGNET - BURRELL 001.000.41.521.22.31.00 4.50 Freight 001.000.41.521.22.31.00 2.75 9.5% Sales Tax 001.000.41.521.22.31.00 1.26 INV#58393 - EDMONDS PD58393 SHINY 6510 SELF INKING STAMP 001.000.41.521.11.31.00 55.10 Freight 001.000.41.521.11.31.00 4.35 9.5% Sales Tax 001.000.41.521.11.31.00 5.65 Total :79.61 217103 11/5/2015 009400 STELLAR INDUSTRIAL SUPPLY INC 3560726 Water Sewer Supplies Water Sewer Supplies 421.000.74.534.80.31.00 124.33 Water Sewer Supplies 27Page: Packet Page 54 of 319 11/05/2015 Voucher List City of Edmonds 28 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217103 11/5/2015 (Continued)009400 STELLAR INDUSTRIAL SUPPLY INC 423.000.75.535.80.31.00 124.33 9.5% Sales Tax 421.000.74.534.80.31.00 11.82 9.5% Sales Tax 423.000.75.535.80.31.00 11.81 Water Sewer - Supplies3562759 Water Sewer - Supplies 421.000.74.534.80.31.00 95.94 Water Sewer - Supplies 423.000.75.535.80.31.00 95.94 9.5% Sales Tax 421.000.74.534.80.31.00 9.12 9.5% Sales Tax 423.000.75.535.80.31.00 9.11 Water Sewer - Supplies3562763 Water Sewer - Supplies 421.000.74.534.80.31.00 10.20 Water Sewer - Supplies 423.000.75.535.80.31.00 10.20 9.5% Sales Tax 421.000.74.534.80.31.00 0.97 9.5% Sales Tax 423.000.75.535.80.31.00 0.97 Total :504.74 217104 11/5/2015 040430 STONEWAY ELECTRIC SUPPLY S101397813.001 Fleet Shop Fleet Shop 511.000.77.548.68.31.20 80.66 9.5% Sales Tax 511.000.77.548.68.31.20 7.66 Total :88.32 217105 11/5/2015 074797 SUPER CHARGE MARKETING LLC 1928 SOCIAL MEDIA OCTOBER 2015 Social media services November 2015 001.000.61.557.20.41.00 300.00 28Page: Packet Page 55 of 319 11/05/2015 Voucher List City of Edmonds 29 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :300.0021710511/5/2015 074797 074797 SUPER CHARGE MARKETING LLC 217106 11/5/2015 040916 TC SPAN AMERICA 71852 Water Sewer - Work TShirts Water Sewer - Work TShirts 421.000.74.534.80.24.00 66.00 Water Sewer - Work TShirts 423.000.75.535.80.24.00 66.00 9.5% Sales Tax 421.000.74.534.80.24.00 6.27 9.5% Sales Tax 423.000.75.535.80.24.00 6.27 Water Sewer - Work T Shirts71853 Water Sewer - Work T Shirts 421.000.74.534.80.24.00 84.88 Water Sewer - Work T Shirts 423.000.75.535.80.24.00 84.87 9.5% Sales Tax 421.000.74.534.80.24.00 8.07 9.5% Sales Tax 423.000.75.535.80.24.00 8.06 Total :330.42 217107 11/5/2015 063796 TECHNOLOGY UNLIMITED INC 298703 INV#298703 ACCT#11386 - EDMONDS PD ANN MAIN AGMT CANON MS400 001.000.41.521.11.41.00 350.00 9.5% Sales Tax 001.000.41.521.11.41.00 33.25 Total :383.25 217108 11/5/2015 071666 TETRA TECH INC 50973219 E4GC.SERVICES THRU 9/25/15 E4GC.Services thru 9/25/15 423.000.75.594.35.41.30 5,433.73 Total :5,433.73 217109 11/5/2015 027269 THE PART WORKS INC 415061 FS 16 - Repair Kit FS 16 - Repair Kit 29Page: Packet Page 56 of 319 11/05/2015 Voucher List City of Edmonds 30 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217109 11/5/2015 (Continued)027269 THE PART WORKS INC 001.000.66.518.30.31.00 288.60 Freight 001.000.66.518.30.31.00 28.17 9.5% Sales Tax 001.000.66.518.30.31.00 30.09 Total :346.86 217110 11/5/2015 074249 THORNQUIST, LINDA LThornquist oct15 CONFERENCE TRAVEL ITEMS CONFERENCE TRAVEL ITEMS 001.000.62.524.10.43.00 334.00 Total :334.00 217111 11/5/2015 070744 TIGER OAK PUBLICATIONS INC 2015-145873 BUSINESS RECRUITMENT SEATTLE BUS MAG NOV Business recruitment ad November issue 001.000.61.558.70.41.40 2,200.00 Total :2,200.00 217112 11/5/2015 073990 VALLEY ELECTRIC 0000063295 BILLING # 1 WAY FINDING SIGNS BILLING # 1 WAY FINDING SIGNS: INSTALL 125.000.64.542.64.41.00 15,842.71 BILLING # 1 WAY FINDING SIGNS: INSTALL 127.000.64.542.64.41.00 2,000.00 BILLING # 1 WAY FINDING SIGNS: INSTALL 123.000.64.542.64.41.00 612.72 Retainage Pmt #1 125.000.223.400 -842.71 Total :17,612.72 217113 11/5/2015 065269 VALLEY FREIGHTLINER INC 2252860044 Unit 138 - Heater Supplies Unit 138 - Heater Supplies 511.000.77.548.68.31.10 30.44 9.5% Sales Tax 511.000.77.548.68.31.10 2.89 Total :33.33 30Page: Packet Page 57 of 319 11/05/2015 Voucher List City of Edmonds 31 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217114 11/5/2015 067865 VERIZON WIRELESS 9754388464 C/A 571242650-0001 iPhone/iPad Cell Service Bld Dept 001.000.62.524.20.42.00 446.20 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 55.87 iPhone/iPad Cell Service Econ 001.000.61.557.20.42.00 75.53 iPad Cell Service Council 001.000.11.511.60.42.00 300.10 iPad Cell Service Council 001.000.11.511.60.35.00 689.83 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 77.96 iPhone/iPad Cell Service Development 001.000.62.524.10.42.00 95.52 iPhone/iPad Cell Service Engineering 001.000.67.532.20.42.00 655.18 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 111.02 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 95.52 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 95.52 iPhone/iPad Cell Service IS 001.000.31.518.88.42.00 286.90 iPhone/iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 251.30 iPhone/iPad Cell Service Parks Dept 001.000.64.571.21.42.00 40.01 iPhone/iPad Cell Service Police Dept 001.000.41.521.22.42.00 931.24 Air cards Police Dept 001.000.41.521.22.42.00 800.26 iPhone/iPad Cell Service Planning Dept 001.000.62.558.60.42.00 40.01 31Page: Packet Page 58 of 319 11/05/2015 Voucher List City of Edmonds 32 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217114 11/5/2015 (Continued)067865 VERIZON WIRELESS iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 26.55 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 7.59 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 26.55 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 7.59 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 7.58 iPhone/iPad Cell Service PW Street Dept 111.000.68.542.90.42.00 171.38 iPhone/iPad Cell Service PW Fleet 511.000.77.548.68.42.00 55.51 iPhone/iPad Cell Service PW Water/Sewer 421.000.74.534.80.42.00 120.71 iPhone/iPad Cell Service PW Water/Sewer 423.000.75.535.80.42.00 120.70 iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.42.00 205.56 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 245.57 iPad Cell Service Storm 422.000.72.531.90.42.00 175.54 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 216.90 C/A 772540262-000019754510497 Lift Station access 001.000.31.518.88.42.00 74.45 Total :6,510.15 217115 11/5/2015 075482 VICTOR & BETTY MILLER 3-50250 #645429 UTILITY REFUND DUE #645429 Utility refund due to estimated 411.000.233.000 248.44 32Page: Packet Page 59 of 319 11/05/2015 Voucher List City of Edmonds 33 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :248.4421711511/5/2015 075482 075482 VICTOR & BETTY MILLER 217116 11/5/2015 075485 WA ST DEPT OF LICENSING Revised Spec Revised Special Fuel Fees Revised Special Fuel Fees 511.000.77.548.68.34.12 1,747.56 Total :1,747.56 217117 11/5/2015 075283 WAVE BROADBAND 102-261607 FIBER HIGH SPEED INTERNET SERVICE High Speed Internet service 11/01/15 - 001.000.31.518.87.42.00 816.00 Total :816.00 217118 11/5/2015 073552 WELCO SALES LLC 6848 Utility Billing - #10 Regular Env (5000) Utility Billing - #10 Regular Env (5000) 421.000.74.534.80.31.00 101.53 Utility Billing - #10 Regular Env (5000) 423.000.75.535.80.31.00 101.53 Utility Billing - #10 Regular Env (5000) 422.000.72.531.90.31.00 101.54 9.5% Sales Tax 421.000.74.534.80.31.00 9.65 9.5% Sales Tax 423.000.75.535.80.31.00 9.65 9.5% Sales Tax 422.000.72.531.90.31.00 9.64 FORMS: NOTICE TO PERMITTEE- BLDG6864 FORMS: NOTICE TO PERMITTEE- BLDG 001.000.62.524.10.31.00 483.99 INV#6869 - EDMONDS PD6869 500 BUSINESS CARDS-BURRELL 001.000.41.521.10.31.00 28.50 500 BUSINESS CARDS -STRUM 001.000.41.521.10.31.00 28.50 SET UP NEW CARDS 001.000.41.521.10.31.00 24.00 9.5% Sales Tax 33Page: Packet Page 60 of 319 11/05/2015 Voucher List City of Edmonds 34 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 217118 11/5/2015 (Continued)073552 WELCO SALES LLC 001.000.41.521.10.31.00 7.70 Total :906.23 217119 11/5/2015 073018 WINFIELD SOLUTIONS LLC 000060473189 PM: ROUNDUP PM: ROUNDUP 001.000.64.576.80.31.00 114.44 PM: ROUNDUP RE: INV 60473189000060481763 PM: ROUNDUP RE: INV 60473189 001.000.64.576.80.31.00 -114.44 PM: CLUBHOUSE000060491450 PM: CLUBHOUSE 001.000.64.576.80.31.00 191.44 PM: CLUBHOUSE000060497909 PM: CLUBHOUSE 001.000.64.576.80.31.00 177.00 9.5% Sales Tax 001.000.64.576.80.31.00 16.82 PM: CLUBHOUSE RE: INV 60491450000060498128 PM: CLUBHOUSE RE: INV 60491450 001.000.64.576.80.31.00 -191.44 Total :193.82 217120 11/5/2015 064213 WSSUA TREASURER 328 2015 OCT SOFTBALL UMPIRES 2015 OCT SOFTBALL UMPIRES 001.000.64.571.25.41.00 660.00 Total :660.00 217121 11/5/2015 051280 ZEP MANUFACTURING COMPANY 9001911341 Sewer - Supplies Sewer - Supplies 423.000.75.535.80.31.00 95.28 Freight 423.000.75.535.80.31.00 25.90 9.5% Sales Tax 423.000.75.535.80.31.00 11.51 34Page: Packet Page 61 of 319 11/05/2015 Voucher List City of Edmonds 35 8:31:46AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :132.6921712111/5/2015 051280 051280 ZEP MANUFACTURING COMPANY Bank total : 1,613,041.76115 Vouchers for bank code :usbank 1,613,041.76Total vouchers :Vouchers in this report115 35Page: Packet Page 62 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 190th Pl SW Wall Construction c428 E3FF STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WtR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STR 2014 Chip Seals c451 E4CB STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Overlays c452 E4CC WTR 2014 Waterline Replacement Program c422 E4JA STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STR 2015 Overlay Program c463 E5CA SWR 2015 Sewerline Replacement Project c441 E4GA STR 2015 Traffic Calming c471 E5AB WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA WTR 2016-17 Waterline Replacement Projects c468 E5JA STR 220 7th Ave N Sidewalk c421 E3DA STR 220th Street Overlay Project c462 E4CD Revised 11/5/2015 Packet Page 63 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number WTR 224th Waterline Relocation (2013)c418 E3JB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA STR Bikelink Project c474 E5DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB PRK City Spray Park c417 E4MA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB STR Citywide Safety Improvements c404 E2AC SWR City-Wide Sewer Improvements c301 E8GD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA General Edmonds Waterfront Analysis c478 E5DB FAC ESCO III Project c419 E3LB WTR Five Corners Reservoir Re-coating c473 E5KA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA FAC Frances Anderson Center Accessibility Upgrades c393 E3LA STR Hwy 99 Enhancements (Phase III)c405 E2AD Revised 11/5/2015 Packet Page 64 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements (2003)c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1FD FAC Public Safety Controls System Upgrades c444 E4LA STR School Zone Flashing Beacon/Lighting Grant c420 E3AA PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB General SR104 Telecommunications Conduit Crossing c372 E1EA STR SR104/City Park Mid-Block Crossing c454 E4DB General SR99 Enhancement Program c238 E6MA UTILITIES Standard Details Updates s010 E5NA STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG Revised 11/5/2015 Packet Page 65 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF Revised 11/5/2015 Packet Page 66 of 319 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WtR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlay Program STR E2CB c389 Pioneer Way Road Repair STR E2CC c399 5th Ave Overlay Project STR E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 Revised 11/5/2015 Packet Page 67 of 319 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3AB c427 SR104 Corridor Transportation Study STR E3DA c421 220 7th Ave N Sidewalk STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c418 224th Waterline Relocation (2013) WTR E3JB c141 OVD Watermain Improvements (2003) FAC E3LA c393 Frances Anderson Center Accessibility Upgrades FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4CD c462 220th Street Overlay Project STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STM E4FE c455 Dayton Street Stormwater Pump Station STM E4FF c459 Video Assessment of Stormwater Lines Revised 11/5/2015 Packet Page 68 of 319 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E4GA c441 2015 Sewerline Replacement Project SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring WTR E4JA c422 2014 Waterline Replacement Program WTR E4JB c440 2015 Waterline Replacement Program WTR E4JC c460 2016 Water Comp Plan Update FAC E4LA c444 Public Safety Controls System Upgrades PRK E4MA c417 City Spray Park FAC E4MB c443 Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STR E5CA c463 2015 Overlay Program WTR E5CB c475 2015 Waterline Overlays STR E5DA c474 Bikelink Project General E5DB c478 Edmonds Waterfront Analysis STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects SWR E5GB s011 Lake Ballinger Trunk Sewer Study WTR E5JA c468 2016-17 Waterline Replacement Projects WTR E5KA c473 Five Corners Reservoir Re-coating UTILITIES E5NA s010 Standard Details Updates STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking Revised 11/5/2015 Packet Page 69 of 319 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 11/5/2015 Packet Page 70 of 319 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E3JB c141 OVD Watermain Improvements (2003) SWR E3GB c142 OVD Sewer Lateral Improvements STR E2DB c146 Interurban Trail General E6MA c238 SR99 Enhancement Program STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7CB c268 Shell Valley Emergency Access Road PM E7MA c276 Dayton Street Plaza PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements SWR E9GA c304 Sewer Lift Station Rehabilitation Design STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STR E9DA c312 226th Street Walkway Project PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements WTR E0IA c324 AWD Intertie and Reservoir Improvements STM E0FC c326 Stormwater GIS Support FAC E0LA c327 Edmonds Museum Exterior Repairs Project STM E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC E0LB c332 Senior Center Roof Repairs WtR E1JA c333 2011 Waterline Replacement Program STM E1FD c339 Public Facilities Water Quality Upgrades WTR E1JE c340 2012 Waterline Replacement Program STM E1FF c341 Storm Contribution to Transportation Projects STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) Revised 11/5/2015 Packet Page 71 of 319 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E1DA c354 Sunset Walkway Improvements WTR E0JA c363 2010 Waterline Replacement Program STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives WTR E1JK c375 Main Street Watermain STM E1FN c376 Perrinville Creek Culvert Replacement STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 STM E2FE c382 2012 Citywide Storm Drainage Improvements WTR E2CA c388 2012 Waterline Overlay Program STR E2CB c389 Pioneer Way Road Repair SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project FAC E3LA c393 Frances Anderson Center Accessibility Upgrades WTR E3JA c397 2013 Waterline Replacement Program SWR E3GA c398 2013 Sewerline Replacement Project STR E2CC c399 5th Ave Overlay Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FE c410 Northstream Pipe Abandonment on Puget Drive PRK E4MA c417 City Spray Park WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LB c419 ESCO III Project STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3DA c421 220 7th Ave N Sidewalk Revised 11/5/2015 Packet Page 72 of 319 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E4JA c422 2014 Waterline Replacement Program STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STR E3AB c427 SR104 Corridor Transportation Study STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects STR E4CA c438 2014 Overlay Program WTR E4JB c440 2015 Waterline Replacement Program SWR E4GA c441 2015 Sewerline Replacement Project FAC E4MB c443 Edmonds Fishing Pier Rehab FAC E4LA c444 Public Safety Controls System Upgrades WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STR E4CB c451 2014 Chip Seals WTR E4CC c452 2014 Waterline Overlays STR E4DA c453 Train Trench - Concept STR E4DB c454 SR104/City Park Mid-Block Crossing STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I STM E4FF c459 Video Assessment of Stormwater Lines WTR E4JC c460 2016 Water Comp Plan Update SWR E4GC c461 Lift Station #1 Basin & Flow Study STR E4CD c462 220th Street Overlay Project STR E5CA c463 2015 Overlay Program STM E5FA c466 2015 Citywide Drainage Improvements/Rehab Projects STM E5FB c467 Update Stormwater Management Code & Associated Projects WTR E5JA c468 2016-17 Waterline Replacement Projects SWR E5GA c469 2016-17 Sanitary Sewer Replacement Projects Revised 11/5/2015 Packet Page 73 of 319 PROJECT NUMBERS (By New Project Accounting Number) Funding Engineering Project Number Project Accounting Number Project Title STR E5AA c470 Trackside Warning System STR E5AB c471 2015 Traffic Calming STM E5FC c472 Dayton Street Storm Improvements (6th Ave - 8th Ave) WTR E5KA c473 Five Corners Reservoir Re-coating STR E5DA c474 Bikelink Project WTR E5CB c475 2015 Waterline Overlays General E5DB c478 Edmonds Waterfront Analysis STR E7AC i005 228th St. SW Corridor Improvements STM E7FG m013 NPDES UTILITIES E5NA s010 Standard Details Updates SWR E5GB s011 Lake Ballinger Trunk Sewer Study Revised 11/5/2015 Packet Page 74 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC ESCO III Project c419 E3LB FAC Frances Anderson Center Accessibility Upgrades c393 E3LA FAC Public Safety Controls System Upgrades c444 E4LA FAC Senior Center Roof Repairs c332 E0LB General Edmonds Waterfront Analysis c478 E5DB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA PRK City Spray Park c417 E4MA STM 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STM 190th Pl SW Wall Construction c428 E3FF STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2015 Citywide Drainage Improvements/Rehab Projects c466 E5FA STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c472 E5FC STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC STM Lake Ballinger Associated Projects 2012 c381 E2FD STM LID Retrofits Perrinville Creek Basin c434 E4FB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Public Facilities Water Quality Upgrades c339 E1FD Revised 11/5/2015 Packet Page 75 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STM Update Stormwater Management Code & Associated Projects c467 E5FB STM Video Assessment of Stormwater Lines c459 E4FF STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 2009 Street Overlay Program c294 E9CA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 2014 Chip Seals c451 E4CB STR 2014 Overlay Program c438 E4CA STR 2015 Overlay Program c463 E5CA STR 2015 Traffic Calming c471 E5AB STR 220 7th Ave N Sidewalk c421 E3DA STR 220th Street Overlay Project c462 E4CD STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR Bikelink Project c474 E5DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Citywide Safety Improvements c404 E2AC STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Hwy 99 Enhancements (Phase III)c405 E2AD STR Interurban Trail c146 E2DB STR Main Street Lighting and Sidewalk Enhancements c265 E7AA STR Pioneer Way Road Repair c389 E2CB Revised 11/5/2015 Packet Page 76 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR School Zone Flashing Beacon/Lighting Grant c420 E3AA Revised 11/5/2015 Packet Page 77 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB STR SR104/City Park Mid-Block Crossing c454 E4DB STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 E5AA STR Train Trench - Concept c453 E4DA STR Transportation Plan Update c391 E2AA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR 2013 Sewerline Replacement Project c398 E3GA SWR 2015 Sewerline Replacement Project c441 E4GA SWR 2016-17 Sanitary Sewer Replacement Projects c469 E5GA SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR City-Wide Sewer Improvements c301 E8GD SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB UTILITIES Standard Details Updates s010 E5NA WTR 2010 Waterline Replacement Program c363 E0JA WTR 2011 Waterline Replacement Program c333 E1JA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE WTR 2013 Waterline Replacement Program c397 E3JA WTR 2014 Waterline Overlays c452 E4CC WTR 2014 Waterline Replacement Program c422 E4JA WTR 2015 Waterline Overlays c475 E5CB WTR 2015 Waterline Replacement Program c440 E4JB WTR 2016 Water Comp Plan Update c460 E4JC WTR 2016-17 Waterline Replacement Projects c468 E5JA WTR 224th Waterline Relocation (2013)c418 E3JB WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR AWD Intertie and Reservoir Improvements c324 E0IA Revised 11/5/2015 Packet Page 78 of 319 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number WTR Edmonds General Facilities Charge Study c345 E1JC WTR Five Corners Reservoir Re-coating c473 E5KA WTR Main Street Watermain c375 E1JK WTR OVD Watermain Improvements (2003)c141 E3JB WTR PRV Station 11 and 12 Abandonment c346 E1JD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA Revised 11/5/2015 Packet Page 79 of 319 Payroll Earnings Summary Report City of Edmonds Pay Period: 759 (10/16/2015 to 10/31/2015) Hours AmountHour Type Hour Class Description Educational Pay CorrectionREGULAR HOURS-ed2 0.00 -156.28 NO PAY NON HIREDABSENT112 24.00 0.00 SICK LEAVE - L & ISICK120 159.00 5,092.74 SICK LEAVESICK121 687.00 22,966.79 VACATIONVACATION122 935.75 33,602.25 HOLIDAY HOURSHOLIDAY123 32.00 1,148.64 FLOATER HOLIDAYHOLIDAY124 41.00 1,329.21 COMPENSATORY TIMECOMP HOURS125 130.00 4,309.43 Police Sick Leave L & ISICK129 42.00 1,461.91 Holiday Compensation UsedCOMP HOURS130 19.00 656.41 BEREAVEMENTBEREAVEMENT141 24.25 707.04 Kelly Day UsedREGULAR HOURS150 153.50 5,329.29 COMPTIME AUTO PAYCOMP HOURS155 137.15 5,229.21 MANAGEMENT LEAVEVACATION160 7.00 397.60 COUNCIL BASE PAYREGULAR HOURS170 700.00 7,000.00 COUNCIL PRESIDENTS PAYREGULAR HOURS174 0.00 200.00 COUNCIL PAY FOR NO MEDICALREGULAR HOURS175 0.00 1,389.86 REGULAR HOURSREGULAR HOURS190 16,342.78 580,648.80 FIRE PENSION PAYMENTSREGULAR HOURS191 4.00 2,150.85 ADMINISTRATIVE LEAVEREGULAR HOURS195 18.00 419.62 LIGHT DUTYREGULAR HOURS196 48.00 1,516.50 OVERTIME-STRAIGHTOVERTIME HOURS210 10.50 328.69 WATER WATCH STANDBYOVERTIME HOURS215 36.00 1,681.96 STANDBY TREATMENT PLANTMISCELLANEOUS216 16.00 1,343.12 OVERTIME 1.5OVERTIME HOURS220 424.00 26,142.30 OVERTIME-DOUBLEOVERTIME HOURS225 0.75 52.54 WORKING OUT OF CLASSMISCELLANEOUS410 0.00 275.40 SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 731.86 RETROACTIVE PAYRETROACTIVE PAY600 0.00 57,539.56 ACCRUED COMPCOMP HOURS602 48.00 0.00 ACCRUED COMP TIMECOMP HOURS604 224.25 0.00 ACCRUED COMP TIMECOMP HOURS606 3.00 0.00 ACCREDITATION PAYMISCELLANEOUSacc 0.00 24.70 ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 169.99 11/05/2015 Page 1 of 2 Packet Page 80 of 319 Payroll Earnings Summary Report City of Edmonds Pay Period: 759 (10/16/2015 to 10/31/2015) Hours AmountHour Type Hour Class Description BOC II CertificationMISCELLANEOUSboc 0.00 82.79 Collision ReconstructionistMISCELLANEOUScolre 0.00 105.27 TRAINING CORPORALMISCELLANEOUScpl 0.00 143.68 CERTIFICATION III PAYMISCELLANEOUScrt 0.00 609.54 DETECTIVE PAYMISCELLANEOUSdet 0.00 100.25 Detective 4%MISCELLANEOUSdet4 0.00 962.34 EDUCATION PAY 2%EDUCATION PAYed1 0.00 713.39 EDUCATION PAY 4%EDUCATION PAYed2 0.00 852.06 EDUCATION PAY 6%EDUCATION PAYed3 0.00 4,258.53 FAMILY MEDICAL/SICKSICKfmls 88.00 2,614.50 K-9 PAYMISCELLANEOUSk9 0.00 100.25 LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,072.30 LONGEVITY 5.5%LONGEVITYlg10 0.00 543.60 LONGEVITY PAY 2.5%LONGEVITYlg11 0.00 858.80 LONGEVITY PAY 4%LONGEVITY PAYlg2 0.00 829.20 LONGEVITY 6%LONGEVITY PAYlg3 0.00 5,082.30 Longevity 1%LONGEVITYlg4 0.00 202.00 Longevity .5%LONGEVITYlg6 0.00 255.75 Longevity 1.5%LONGEVITYlg7 0.00 965.62 Medical Leave SickSICKmels 88.00 2,196.00 MOTORCYCLE PAYMISCELLANEOUSmtc 0.00 191.24 Public Disclosure SpecialistMISCELLANEOUSpds 0.00 46.65 PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 1,638.20 PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof 0.00 153.70 SPECIAL DUTY PAY 5%MISCELLANEOUSsdp 0.00 504.43 ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt 0.00 150.88 SICK LEAVE ADD BACKSICKslw 67.49 0.00 TRAFFICMISCELLANEOUStraf 0.00 315.78 Total Net Pay:$530,887.75 $789,239.04 20,510.42 11/05/2015 Page 2 of 2 Packet Page 81 of 319 Benefit Checks Summary Report City of Edmonds Pay Period: 759 - 10/16/2015 to 10/31/2015 Bank: usbank - US Bank Direct DepositCheck AmtNamePayee #DateCheck # 61852 11/05/2015 epoa EPOA-1 POLICE 1,150.00 0.00 61853 11/05/2015 epoa4 EPOA-4 POLICE SUPPORT 117.00 0.00 61854 11/05/2015 jhan JOHN HANCOCK 1,028.10 0.00 61855 11/05/2015 flex NAVIA BENEFIT SOLUTIONS 901.00 0.00 61856 11/05/2015 cope SEIU COPE 52.00 0.00 61857 11/05/2015 seiu SEIU LOCAL 925 3,657.01 0.00 61858 11/05/2015 uw UNITED WAY OF SNOHOMISH COUNTY 724.00 0.00 61859 11/05/2015 icma VANTAGE TRANSFER AGENTS 304884 2,337.51 0.00 9,966.62 0.00 Bank: wire - US BANK Direct DepositCheck AmtNamePayee #DateCheck # 2297 11/05/2015 pens DEPT OF RETIREMENT SYSTEMS 238,769.81 0.00 2299 11/05/2015 aflac AFLAC 5,210.25 0.00 2303 11/05/2015 wadc WASHINGTON STATE TREASURER 20,948.50 0.00 2304 11/05/2015 us US BANK 111,509.89 0.00 2305 11/05/2015 mebt WTRISC FBO #N3177B1 93,392.18 0.00 2307 11/05/2015 pb NATIONWIDE RETIREMENT SOLUTION 5,032.60 0.00 2308 11/05/2015 oe OFFICE OF SUPPORT ENFORCEMENT 48.50 0.00 474,911.73 0.00 484,878.35 0.00Grand Totals: Page 1 of 111/5/2015 Packet Page 82 of 319 AM-8085 3. C. City Council Meeting Meeting Date:11/10/2015 Time: Submitted By:Linda Hynd Department:City Clerk's Office Type: Action Information Subject Title Acknowledge receipt of a Claim for Damages from Cynthia and Walter Groehnert ($4,150). Recommendation Acknowledge receipt of the Claim for Damages by minute entry. Previous Council Action N/A Narrative Cynthia and Walter Groehnert 1122 8th Ave. S. Edmonds, WA 98020 $4,150.00 Attachments Groehnert Claim for Damages Form Review Inbox Reviewed By Date Mayor Dave Earling 11/04/2015 10:34 AM Finalize for Agenda Scott Passey 11/05/2015 07:22 AM Form Started By: Linda Hynd Started On: 11/02/2015 11:15 AM Final Approval Date: 11/05/2015 Packet Page 83 of 319 Packet Page 84 of 319 Packet Page 85 of 319 Packet Page 86 of 319 Packet Page 87 of 319 Packet Page 88 of 319 Packet Page 89 of 319 Packet Page 90 of 319 Packet Page 91 of 319 Packet Page 92 of 319 Packet Page 93 of 319 Packet Page 94 of 319 Packet Page 95 of 319 AM-8095 5. A. City Council Meeting Meeting Date:11/10/2015 Time:10 Minutes Submitted By:Carrie Hite Department:Parks and Recreation Type: Action Information Subject Title Civic Field Purchase Recommendation Authorize the Mayor to execute and implement the Purchase and Sale Agreement for Civic Field with the Edmonds School District. Previous Council Action Council has met several times in Executive Session to discuss pricing offers during the negotiations process with the Edmonds School District. Council has adopted the Strategic Action Plan, PROS plan, and Comprehensive Plans, all identifying this purchase as a priority. Narrative The acquisition of this property has been a long time goal of the City and in the City’s Comprehensive Plan since the 1980’s. The School District has never been willing to sell it. This is a very valuable piece of real estate in the heart of downtown Edmonds. The City has had the fortune to utilize this as a key community asset and has reaped the benefits for over 40 years. The School District has recently approached us with their intent to sell the property. We have been in active negotiations for the past year. The City of Edmonds lists this acquisition as a number one priority this year in the PROS plan and the City’s Comprehensive Plan. The School District has tentatively agreed with this Purchase and Sale Agreement and offer of $1,900,000. It is pending the City's approval, then the School Board's approval. Financially, the City was awarded a 50% matching grant from Washington State Recreation Conservation Office for up to $1M. The City was also awarded a $500,000 grant from Snohomish Conservation Futures for the purchase. The estimate cost, including purchase price, appraisal fees, title, environmental assessment, escrow fees, survey, etc, should not exceed $2M. The previously mentioned grants equal $1.5M, and the City currently has budgeted $400,000 for acquisition this year. Therefore, the second recommendation is to authorize an additional expenditure of $100,000 to accomplish the purchase. Attached are the following: 1. Purchase and Sale Agreement Packet Page 96 of 319 2. Appraisal commissioned by the City. 3. Review appraisal commissioned by the City. 4. Letter of addendum to the review appraisal. 5. Title commitment ordered by the City. 6. Title commitment ordered by the School District. Attachments Purchase and Sale Agreement Appraisal Civic Field Review Appraisal Addendum to Review Appraisal Title ordered by City Title ordered by School District Form Review Inbox Reviewed By Date City Clerk Scott Passey 11/05/2015 12:19 PM Mayor Dave Earling 11/05/2015 12:50 PM Finalize for Agenda Scott Passey 11/05/2015 12:51 PM Form Started By: Carrie Hite Started On: 11/05/2015 12:01 PM Final Approval Date: 11/05/2015 Packet Page 97 of 319 1 PURCHASE AND SALE AGREEMENT This PURCHASE AND SALE AGREEMENT (“Agreement”) is entered into by and between the City of Edmonds, a Washington municipal corporation, (“Buyer”), and the Edmonds School District #15, a Washington municipal corporation (“Seller”), as of the date appearing in the last paragraph of this Agreement (“Effective Date”). Buyer and Seller may hereafter be known individually as “Party” and collectively as “Parties.” RECITALS A. Seller owns certain real property and improvements located thereon in downtown Edmonds, Snohomish County, Washington, known as Civic Field and more particularly described in Exhibit A and depicted in Exhibit B attached hereto (the “Property”). B. Buyer has been leasing the Property from Seller for over 35 years, pursuant to a Lease Agreement dated August 1, 1977, as amended by Addendum to Lease Agreement dated January 20, 1981 (as amended, the “Lease”). Buyer now desires to purchase the Property because of its conservation values, including, without limitation, public recreational use, and public open and green space. C. Seller desires to sell the Property (as defined herein) to Buyer, and Buyer desires to purchase the Property from Seller on the terms and conditions set forth in this Agreement. Buyer and Seller are entering into this Agreement pursuant to the authority granted in Chapter 39.33 Revised Code of Washington, (Intergovernmental Disposition of Property Act) which permits a political subdivision of the State of Washington to sell real property to the state or any municipality or any political subdivision thereof on such terms and conditions as may be mutually agreed upon by the proper authority of the state and/or the subdivisions concerned. Intending to be legally bound, for good and valuable consideration, including the mutual covenants and promises of the Parties, the adequacy and receipt of which is hereby acknowledged, the Parties agree as follows: 1. PROPERTY. The “Property” subject to this Agreement consists of all of the following: a. That certain real property consisting of approximately 6.07 acres, more or less, located at 310 6th Avenue N, Edmonds, Washington and more particularly described in Exhibit A attached hereto (the “Land”). b. All rights, privileges and easements appurtenant to the Land, including without limitation all minerals, oil, gas and other hydrocarbon substances on the Land, all development rights, air rights, water, water rights and stock water relating to the Land, and any and all easements, rights-of-way and other appurtenances used in Packet Page 98 of 319 2 connection with the beneficial use and enjoyment of the Land (collectively, the “Appurtenances”). 2. PURCHASE. Seller shall sell and convey the Property to Buyer, and Buyer shall purchase the Property from Seller, on the terms, covenants and conditions set forth in this Agreement. Buyer acknowledges that Buyer is in occupancy of the Property pursuant to the Lease and that prior to Closing (as defined below in Section 9.1); Buyer shall have performed any further inspections it desires with respect to the Property. Buyer will be purchasing the Property in its present physical condition, “As Is,” except for the express covenants, representations and warranties and indemnities contained in this Agreement. As of the Effective Date, Buyer agrees that Seller has made no representations or warranties or agreements of any kind or nature regarding the Property, except for the express warranties contained in this Agreement. 3. PURCHASE PRICE. 3.1. Amount. The purchase price (“Purchase Price”) for the Property shall be One Million Nine Hundred Thousand and 00/100 Dollars ($1,900,000.00). 3.2. Payment. Buyer shall pay Seller the Purchase Price at Closing. 3.3 Earnest Money; Liquidated Damages. Within two (2) days after the Effective Date, Buyer shall deliver to Chicago Title Insurance Company, 3002 Colby Ave #200, Everett, WA 98201 (“Escrow Holder”), an executed earnest money promissory note in the amount of Fifty Thousand Dollars ($50,000.00), in the form of Exhibit 3.3 (the “Earnest Money Note”). Simultaneously with Buyer’s delivery of an Approval Notice pursuant to Section 6.4, the Earnest Money Note shall be converted to cash, and shall become non- refundable. The earnest money funds (the “Deposit”) shall be applied to the Purchase Price at Closing. The Deposit shall be nonrefundable to Buyer. IN THE EVENT BUYER FAILS, WITHOUT LEGAL EXCUSE, TO COMPLETE THE PURCHASE OF THE PROPERTY, THE DEPOSIT SHALL BE FORFEITED TO SELLER AS LIQUIDATED DAMAGES AS THE SOLE AND EXCLUSIVE REMEDY AVAILABLE TO SELLER. Buyer and Seller agree that the Deposit represents a reasonable sum considering all of the circumstances existing on the date of this Agreement and represent a reasonable estimate of the losses that Seller will incur if Buyer fails without legal excuse to purchase the Property. 4. TITLE. 4.1. Condition of Title. Title shall be insurable by a 2006 ALTA Owner’s Standard Coverage Policy in the amount of the Purchase Price (the “Title Policy”), subject only to the Permitted Exceptions (as defined below in section 4.3). Seller shall satisfy all requirements of the Title Company in connection with issuance of the title policy in accordance with the Commitment. 4.2. Title Insurance Commitment. Buyer has obtained a current title insurance commitment issued by First American Title Insurance Company (the “Title Packet Page 99 of 319 3 Company”), under commitment number 4229-2358636 (Second Report), dated August 20, 2015 (“Commitment”), showing title to the Property vested in Seller and committing to insure such title in Buyer by the issuance of a 2006 ALTA Owner’s Standard Coverage Policy of title insurance in the amount of the Purchase Price. Buyer shall be solely responsible for the cost of any policy endorsements (“Endorsements”) as required by Buyer. 4.3. Review of Title. Buyer shall have until twenty (20) days before the end of the Due Diligence Period (as defined in section 6.4) to notify Seller in writing of any objection Buyer, in its sole discretion, may have to any exceptions shown on the Commitment. Seller will promptly notify Buyer within seven (7) business days after receipt of Buyer’s written objection if Seller agrees to remove exceptions Buyer objected to (which removal will be accomplished on or prior to Closing, as defined in Section 9.1 below), and if Seller does not agree to remove such exceptions Buyer shall then have three (3) business days to either waive the objection in writing or agree to take title subject to such exceptions (and Buyer’s failure to notify Seller of such decision shall be deemed to be Buyer’s election to take title subject to such exceptions). Those exceptions disclosed in the Commitment that Buyer does not disapprove, those exceptions Buyer elects (or is deemed to have elected) to take title subject to, and those matters created by Buyer (as tenant under the Lease) constitute permitted exceptions (“Permitted Exceptions”). Seller and Buyer shall cooperate to remove special exception number 9 from the Commitment at Closing (as the lease referred to in special exception number 9 will be terminated by merger upon Buyer’s acquisition of the Property). Seller shall immediately notify Buyer of any liens, leases, encumbrances, easements, restrictions, conditions, covenants, rights-of-way and other matters affecting title to the Property that are created by Seller and which may appear of record or be revealed by survey or otherwise after the date of the Commitment but before the Closing (collectively, “Intervening Exceptions”). Intervening Exceptions shall be subject to Buyer’s approval and Buyer shall have ten (10) business days after notice in writing of any Intervening Exception, together with a description thereof and a copy of the instrument creating or evidencing the Intervening Exception, if any, to either accept it (whereupon the Intervening Exception shall become a Permitted Exception) or submit written objection. Seller will promptly notify Buyer within ten (10) business days after receipt of Buyer’s written objection if Seller agrees to remove Intervening Exceptions that do not become Permitted Exceptions prior to Closing, and if Seller does not agree to remove such Intervening Exceptions Buyer shall then have ten (10) business days to either waive the objection in writing or agree to take title subject to such Intervening Exceptions. 5. CONDITIONS PRECEDENT. 5.1. Conditions to Purchase. Buyer’s obligations with respect to purchase of the Property and the Closing are subject to fulfillment of the conditions precedent (“Buyer’s Conditions Precedent”) described below, or waiver thereof by Buyer, not later than the earlier of the date set forth below or the Closing Date (defined in Section 9.1 below). a. Title Policy. All requirements set forth in the Commitment (including any update) shall have been satisfied or waived by the Title Company and the Packet Page 100 of 319 4 Title Company shall be prepared at the Closing Date to issue the Title Policy as described in Section 4. b. Representations, Warranties and Covenants of Seller. Seller shall have performed each and every obligation to be performed by Seller under this Agreement, and Seller’s representations and warranties in this Agreement shall be true and correct in all material respects as of the Closing. c. No Adverse Changes. As of the Closing, there shall have been no material adverse change in the physical condition of the Property from the date of this Agreement. d. Seller’s Deliveries. Seller shall have delivered each of the items described in Section 6.1 to Buyer and in Section 8.1 to Escrow Holder. e. Investigation. Buyer shall have delivered an Approval Notice to Seller by the end of the Due Diligence Period to confirm that the condition stated in Section 6.4 has been satisfied or waived within the time period required therein. f. No Seller Bankruptcy. If at any time prior to Closing, (i) there shall be filed against or by Seller a petition in bankruptcy or insolvency or a petition seeking to effect any plan or other arrangement with creditors or seeking the appointment of a receiver and the same is not discharged or dismissed before Closing; (ii) a receiver or liquidator is appointed for all or substantially all of Seller’s property; (iii) Seller makes an assignment for the benefit of creditors or takes any other similar action for the benefit or protection of creditors, then Buyer shall have the right in its sole and absolute discretion and in addition to all other remedies available to Buyer pursuant to this Agreement or at law or in equity to cancel and terminate this Agreement after which the Deposit shall be returned to Buyer and neither Party shall have any further rights or obligations under this Agreement. 5.2. Benefit of Buyer. The Buyer’s Conditions Precedent are solely for the benefit of Buyer and may be waived only in writing by Buyer. Buyer shall at all times have the right to waive any condition. The waiver by Buyer of any condition in any specific circumstances shall not be a waiver of such condition with respect to any other circumstances or a waiver of any other condition and shall not relieve Seller of any liability or obligation with respect to any representation, warranty, covenant or agreement of Seller, unless the waiver expressly so provides. 5.3. Termination. If any Buyer’s Condition Precedent is not timely fulfilled and is not waived by Buyer, Buyer may terminate this Agreement by written notice to Seller and Escrow Holder shall, if Buyer so instructs, return to the Parties all funds and documents deposited by them, respectively, with the Escrow Holder. 6. INVESTIGATION OF THE PROPERTY. Packet Page 101 of 319 5 6.1. Seller’s Initial Deliveries. Within ten (10) business days from the Effective Date, Seller shall, at its sole expense, deliver to Buyer copies of disclosure materials pertaining to the condition and/or operation of the Property to the extent currently in possession of Seller. Buyer waives the right to receive a seller disclosure statement if required by RCW 64.06 (the “Form 17,” with RCW 64.06 referred to as the “Seller Disclosure Statute”); provided, however, that if the answer to any of the questions in the section of the Form 17 entitled “Environmental” would be “yes,” then Buyer does not waive the receipt of the “Environmental” section of the Form 17. Buyer acknowledges and agrees that (i) neither the Form 17 nor any information or statements set forth therein comprise part of this Agreement, (ii) pursuant to RCW 64.06.070, neither the Seller Disclosure Statute nor the Form 17 gives Buyer any additional rights or remedies except for the right of rescission exercised on the basis and within the time limits provided by the Seller Disclosure Statute, and (iii) all statements and information provided by Seller on the Form 17, if any, are made to the actual knowledge of Seller. 6.2. Entry. Without limiting any other rights of Buyer under this Agreement, as of the Effective Date, Buyer and Buyer’s agents and employees shall have the right to conduct soils, engineering, environmental and other tests at the Property at Buyer’s sole expense. Seller agrees, at Buyer’s cost, to cooperate with any such investigations, inspections, or studies made by or at Buyer’s direction. The exercise by Buyer of any of the preceding rights or any other act of Buyer shall not negate any representation, warranty or covenant of Seller, or modify any of Buyer’s rights or Seller’s obligations in the event of any breach by Seller of any of its representations, warranties or covenants under this Agreement. Buyer shall indemnify and hold Seller harmless from any and all damages, liabilities, expense, liens or claims (including but not limited to attorneys’ fees) arising from the activities or negligence of Buyer or its employees or agents in the exercise of its testing rights hereunder or failure to pay third parties for testing work as described herein; and the provisions of this indemnity shall survive termination of this Agreement. 6.3. Environmental Assessment. Buyer may obtain such environmental assessments of the Property as Buyer deems appropriate; provided, however, that before conducting any invasive drilling or sampling of the Property, Buyer shall first obtain Seller’s written consent as to the work plan, scope and locations of such work, which consent shall not be unreasonably withheld or delayed. 6.4. Period for Investigation. Closing of this transaction is conditioned on Buyer’s satisfaction with the Property, the suitability of the Property for Buyer’s intended uses and the feasibility of this transaction in Buyer’s sole and absolute discretion. Buyer shall have forty (40) business days from the Effective Date to conduct its investigation (the “Due Diligence Period”) and to send written notice to Seller (“Approval Notice”) that Buyer has satisfied or waived this condition. If Buyer fails to provide an Approval Notice to Seller and the Title Company that this condition is satisfied or waived (together with a conversion of the Earnest Money Note into a cash earnest money deposit) prior to 5:00 p.m. Pacific Time on the final day of the Due Diligence Period, then this Agreement shall be deemed terminated, both Seller and Buyer shall be released and discharged from all further Packet Page 102 of 319 6 obligations under this Agreement, and the Lease shall remain in full force and effect. The Earnest Money Note shall be returned to Buyer and, except as provided in Section 6.2, neither Party shall be subject to a claim by the other for damages of any kind with respect to this Agreement or Buyer’s attempt to purchase the Property. 7. SELLER’S OBLIGATIONS. Before the Closing Seller shall, at its sole expense: 7.1. Promptly notify Buyer upon learning of any fact or event that would make any of the representations or warranties of Seller contained in this Agreement (including, without limitation, Buyer’s Conditions Precedent and the representations and warranties set forth in section 12 hereof) untrue or misleading in any material respect or that would cause Seller to be in violation of any of its covenants or other obligations hereunder. 7.2. Notify Buyer promptly upon receiving notice of a claim or pending litigation affecting the Property, or notice of any event, transaction, or occurrence before Closing that would materially adversely affect the Property or any part thereof. 7.3. Not convey, mortgage, grant a deed of trust, or contract to do the foregoing or otherwise allow or consent to convey, abandon, relinquish, cloud or encumber title to the Property or any interest therein or part thereof without Buyer’s consent. 7.4. Maintain any casualty, liability and hazard insurance currently carried by Seller in force with respect to the Property through the Closing without diminution in coverage. 7.5. Take no action that will adversely affect title to the Property. 8. DELIVERIES TO ESCROW HOLDER. 8.1. By Seller. Seller shall deliver or cause to be delivered to Escrow Holder on or prior to the Closing Date the following items, the delivery of each of which shall be a condition to the performance by Buyer of its obligations under this Agreement: a. Deed. A statutory warranty deed, substantially in form and substance of Exhibit C attached hereto, duly executed and acknowledged by Seller (the “Deed”), conveying to Buyer or its designee title to the Property, free and clear of all liens, encumbrances, restrictions and easements, except only the Permitted Exceptions . b. FIRPTA Affidavit. A certificate in form and substance attached hereto as Exhibit D, duly executed by Seller, evidencing that Seller is exempt from the withholding requirements of Section 1445 of the Internal Revenue Code. c. ALTA Affidavits. Any affidavits, certifications or instruments, including any lien affidavits or mechanic’s lien indemnifications, duly executed and acknowledged by Seller, as reasonably may be required by the Title Company in order to issue the Title Policy; PROVIDED THAT Seller shall not be required to deliver affidavits, Packet Page 103 of 319 7 certifications or indemnification instruments related to the actions or omissions of Buyer in its capacity as tenant on the Property. d. Title Insurance Policy. Evidence that the Title Company is committed to issue the Title Insurance Policy in conformance with section 4. e. Closing Certificates. A certificate of Seller dated as of the Closing Date certifying that all of Seller’s representations and warranties remain true in all material respects as of the Closing Date, or if not, specifying the respect in which any representation or warranty is no longer true. f. Certificates of Authority. Such certificates as are necessary or required by the Title Company to evidence the authority of Seller and its signatories to execute the instruments to be executed by Seller in connection with this transaction, and evidence that the execution of such instruments is the official act and deed of Seller. g. Excise Tax Affidavit. A real estate excise tax affidavit signed by Seller or its agent; provided that Seller and Buyer acknowledge that no real estate excise tax will be due on the transfer. 8.2. By Buyer. Buyer shall deliver or cause to be delivered to Escrow Holder on or before the Closing Date: a. Closing Funds. Cash by federal funds, wire transfer or cashier’s check in the amount necessary to pay the balance of the Purchase Price and Buyer’s share of closing costs and prorations. b. Excise Tax Affidavit. A real estate excise tax affidavit signed by Buyer or its agent. 9. CLOSE OF ESCROW. 9.1. Time. The close of escrow (the “Closing”) shall occur no more than thirty (30) business days following the delivery of an Approval Notice from Buyer (the “Closing Date”) stating that the investigation contingency in Section 6.4 has been satisfied or waived, at the offices of Escrow Holder. When the Title Company is in a position to issue the Title Policy and all documents and funds have been deposited with Escrow Holder, Escrow Holder shall immediately close escrow as provided for in Section 9.2 below. The failure of either Seller or Buyer to be in position to close by the Closing Date, without lawful excuse under this Agreement, shall constitute a default by such Party. 9.2. Procedure. Escrow Holder shall close the transaction as follows: a. Obtain the release of the Property from any mortgage, mechanics or judgment liens described in the Commitment except the Permitted Exceptions; Packet Page 104 of 319 8 b. Record the real estate excise tax affidavit and pay any applicable fees and record the Deed; c. Complete the prorations; d. Deliver the Purchase Price less Seller’s closing costs and prorations (as described in Sections 9.4(a) and (b) below) to Seller; e. Issue and deliver the Title Policy to Buyer (which may occur within 5 business days after the Closing Date); f. Deliver any other documents deposited by Seller to Buyer; and g. Forward to Buyer and Seller, in duplicate, a separate accounting of all funds received and disbursed for each Party and copies of all executed and recorded or filed documents submitted to Escrow Holder, with such recording and filing date endorsed thereon. 9.3. Incorporation of Escrow Instructions. This Agreement shall serve as escrow instructions, and an executed copy of this Agreement shall be deposited by Buyer with Escrow Holder following its execution. The Parties may execute additional escrow instructions provided that such additional escrow instructions shall not change the terms of this Agreement without mutual agreement of the Parties. 9.4. Closing Costs and Prorations. a. Closing Costs. Buyer and Seller shall each pay their own attorneys’ fees. Buyer shall pay the cost of recording the Deed and one-half (1/2) of escrow fees. Seller shall pay one-half (1/2) of escrow fees, and the title insurance premium charged by the Title Company for a standard owner’s policy. If required by Buyer, Buyer shall pay the additional premium charged by the Title Company for extended coverage and the Endorsements and the cost of the survey. b. Prorations. At Closing, there shall be no prorations since Buyer currently pays all taxes, general assessments, utilities and operating expenses relating to the Property pursuant to the Lease. Any special assessments against the Property in existence as of the Closing Date shall be assumed or paid by Buyer. 9.5. Possession. Possession of the Property shall be delivered to Buyer upon Closing. 9.6. Deliveries Outside of Escrow. On or promptly after the Closing Date, Seller shall deliver to Buyer outside of Escrow any of the following in Seller’s possession: any books and records of account, contracts, leases and non-privileged leasing Packet Page 105 of 319 9 correspondence pertaining to the Property, architectural and engineering plans, drawings and specifications for the improvements to the Property, any “As-Built” plans and specifications, original operating permits and certificates relating to use, occupancy or operation of the Property, any keys if any, used in operation of the Property. 10. BROKERAGE COMMISSION. Seller warrants to Buyer and Buyer warrants to Seller that each Party’s sole contact with the other and with the Property regarding this transaction has been directly with the other Party and has not involved any commissioned- based broker or finder. Seller and Buyer further warrant to each other that no broker or finder can properly claim a right to a commission or finder’s fee based upon contacts between the claimant and that Party with respect to the other Party or the Property. Each Party shall indemnify, defend and hold the other Party harmless from and against any loss, cost or expense, including, but not limited to, attorneys’ fees and court costs, resulting from any claim for a fee or commission by any broker or finder in connection with the Property and this Agreement resulting from the indemnifying Party’s actions. 11. CASUALTY OR CONDEMNATION. 11.1. If there is a condemnation of all or part of the Property initiated before Closing, Seller shall promptly notify Buyer and Buyer shall have the option for ten (10) days following the date the notice is received (a) to proceed with the Closing, in which event all condemnation proceeds already received by Seller by the Closing shall be paid to Buyer and the right to receive such proceeds not yet received by Seller shall be assigned to Buyer at the Closing, or (b) to terminate this Agreement. Unless this Agreement is terminated, Seller shall take no action with respect to any condemnation proceeding without the prior written consent of Buyer. 11.2. If any casualty costing $10,000.00 or more to repair has occurred to the Property before Closing, Buyer at its election may terminate this Agreement (in which case the Lease shall remain in effect) or proceed to close, and in the latter case Seller shall assign to Buyer all insurance proceeds attributable to the casualty. If there is a casualty to the Property costing less than $10,000.00 to repair, there will be no termination of this Agreement; such damage shall be repaired by the party required under the Lease to repair such damage. 12. REPRESENTATIONS, WARRANTIES AND COVENANTS. 12.1. Seller’s Representations, Warranties and Covenants. In addition to the representations, warranties and covenants contained elsewhere in this Agreement, Seller as of the date of this Agreement and as of the Closing Date makes the following representations, warranties and covenants: a. Title. Seller is the sole owner of the Property. At Closing, Buyer will acquire the entire fee simple estate and right, title and interest in and to the Property, free and clear of all recorded or unrecorded liens, encumbrances, covenants, restrictions, reservations, easements, options, tenancies, leases encroachments, claims or Packet Page 106 of 319 10 other matters affecting title or possession of the Property, subject only to the Permitted Exceptions and any other matters created by Buyer. b. Agreements to Transfer or Encumber. Except as shown in the Commitment, Seller has not committed nor obligated itself in any manner whatsoever to sell, lease or encumber the Property or any interest therein to any party other than Buyer. c. Bankruptcy, Etc. No bankruptcy, insolvency, rearrangement or similar action involving Seller or, to Seller’s Knowledge (as defined below), the Property, whether voluntary or involuntary, is pending, threatened in writing by a third party, or contemplated by Seller. d. Litigation. There is no pending or, to Seller’s Knowledge, threatened in writing, judicial, municipal or administrative proceedings with respect to Seller, this transaction or in any manner affecting the Property or any portion thereof or in which Seller is or will be a party by reason of Seller’s ownership of the Property or any portion thereof. e. Notices. Seller has not received any written notices from any insurance companies, governmental agencies or from any other parties with respect to any violations or other matters concerning the Property. f. Good Standing and Due Authority. Seller has all requisite power and authority to execute and deliver this Agreement and to carry out its obligations hereunder and the transactions contemplated hereby. This Agreement has been, and the documents contemplated hereby will be, duly executed and delivered by Seller and constitute the Seller’s legal, valid and binding obligation enforceable against Seller in accordance with its terms. The consummation by Seller of the sale of the Property is not in violation of or in conflict with nor does it constitute a default under any term or provision of the terms of any agreement or instrument to which Seller is or may be bound, or of any provision of any applicable law, ordinance, rule or regulation of any governmental authority or of any provision of any applicable order, judgment or decree of any court, arbitrator or governmental authority. g. No Omissions. All representations and warranties made by Seller in this Agreement, and all information contained in any certificate furnished by Seller to Buyer in connection with this transaction, are free from any untrue statement of material fact and do not omit to state any material facts necessary to make the statements contained herein or therein not misleading. The copies of any documents furnished to Buyer in connection with this transaction are true and complete copies of the documents they purport to be and to the Seller’s Knowledge contain no untrue statement of material fact and do not omit to state any material facts necessary to make the statements contained therein not misleading. h. Leases, Service Contracts or Other Contracts. Other than the Lease between Buyer and Seller or as otherwise shown in the Commitment, Seller has Packet Page 107 of 319 11 not entered into any leases, service contracts or other contracts regarding or related to the Property. i. Mechanic’s Liens. Seller has not directed that any labor, material or services be furnished in, on or about the Property or any part thereof. j. Assumption of Liabilities. Buyer, by virtue of the purchase of the Property, will not be required to satisfy any obligation of Seller arising prior to the Closing Date except as shown in the Commitment. As used herein, “Seller’s Knowledge” means the present, actual knowledge, with no duty of due diligence or inquiry, of Stewart Mhyre, Executive Director Business & Operations, and Brian Harding, Facilities Director. Such persons have not undertaken or inquired into (having no duty to undertake or to inquire into) any independent investigation or verification of the matters set forth in any representation or warranty, including without limitation an investigation or review of any documents, certificates, agreements or information that may be in, or may hereafter come into, the possession of Seller. Buyer acknowledges that the individuals named above are named solely for the purpose of defining and narrowing the scope of Seller’s knowledge and not for the purpose of imposing any liability on or creating any duties running from such individuals to Buyer. Buyer covenants that it will bring no action of any kind against such individuals related to or arising out of any representations and warranties made by Seller herein. 12.2 Buyer’s Representation. Buyer represents and warrants that as of the date of this Agreement and as of the Closing Date, Buyer is a Washington municipal corporation duly organized, validly existing and in good standing in the state of Washington. Buyer has all requisite power and authority to execute and deliver this Agreement and to carry out its obligations under this Agreement and the transactions contemplated by this Agreement. This Agreement has been initially executed by the Mayor of the City of Edmonds as an offer to purchase that is expressly contingent on the approval of this Agreement by the Edmonds City Council. This Agreement shall not constitute a legal, valid and binding obligation enforceable against the Buyer until the Edmonds City Council has taken action to approve it during an open public meeting. The delivery of the Approval Notice referenced in Section 6.4 shall constitute irrevocable evidence that this contingency has been satisfied. Subject to the foregoing City Council approval contingency, the consummation by Buyer of the purchase of the Property is not in violation of or in conflict with nor does it constitute a default under any term or provision of the bylaws of Buyer, or any of the terms of any agreement or instrument to which Buyer is or may be bound, or of any provision of any applicable law, ordinance, rule or regulation of any governmental authority or of any provision of any applicable order, judgment or decree of any court, arbitrator or governmental authority. Packet Page 108 of 319 12 13. INTENTIONALLY OMITTED. 14. INDEMNIFICATION. 14.1. Seller’s Indemnity. Seller shall pay, protect, defend, indemnify and hold Buyer harmless from and against any and all loss, liability, damage and expense suffered or incurred by reason of (a) the breach of any representation, warranty or agreement of Seller set forth in this Agreement, (b) the failure of Seller to perform any obligation required by this Agreement to be performed by Seller or (c) any injuries to persons or property on or about the Property from any cause occasioned in whole or in part by any acts or omissions of the Seller, its representatives, employees, contractors or suppliers that occurred before Closing. Seller shall defend any claim covered by this indemnity using counsel reasonably acceptable to Buyer. 14.2. Buyer’s Indemnity. Buyer shall pay, protect, defend, indemnify and hold Seller harmless from and against any and all loss, liability, damage and expense suffered or incurred by reason of (a) the breach of any representation, warranty or agreement of Buyer set forth in this Agreement, (b) the failure of Buyer to perform any obligation required by this Agreement or in the Lease to be performed by Buyer or (c) the ownership, maintenance, and/or operation of the Property after Closing by Buyer. Buyer shall defend any claim covered by this indemnity using counsel reasonably acceptable to Seller. 15. SURVIVAL. The covenants, agreements, representations and warranties made in this Agreement shall survive the Closing unimpaired for six (6) months and shall not merge into the Deed and the recordation thereof. 16. ENTIRE AGREEMENT. This Agreement contains the entire integrated agreement of the Parties, including all of the covenants and conditions between the Parties with respect to the subject matter of this Agreement, and supersedes all prior correspondence, agreements and understandings, both verbal and written. No addition or modification of any term or provision of this Agreement shall be effective unless set forth in writing and signed by Seller and Buyer. The Parties do not intend to confer any benefit under this Agreement to any person, firm or corporation other than the Parties. 17. DEFAULT; REMEDIES 17.1. Specific Performance. This Agreement pertains to the conveyance of real property, the unique nature of which is hereby acknowledged by the Parties. Consequently, if Seller breaches or defaults under this Agreement or any of the representations, warranties, terms, covenants, conditions or provisions hereof, Buyer shall have the right to either (a) demand specific performance of this Agreement; or (b) to terminate this Agreement upon written notice without liability to Seller. 17.2. Attorneys’ Fees. If either Party brings an action or other proceeding against the other Party to enforce any of the terms, covenants or conditions hereof or any Packet Page 109 of 319 13 instrument executed pursuant to this Agreement, or by reason of any breach or default hereunder or thereunder, the Party prevailing in any such action or proceeding shall be paid all costs and reasonable attorneys’ fees by the other Party, and in the event any judgment is obtained by the prevailing Party all such costs and attorneys’ fees shall be included in the judgment. 18. NOTICES. All written notices required to be given pursuant to the terms hereof shall be either delivered personally or deposited in the United States mail, certified mail, return receipt requested, postage prepaid and addressed to the addresses listed below with copies to the Parties listed after such address: SELLER Edmonds School District #15 20420 68th Ave West Lynnwood, WA 98036-7400 Attn: Stewart Mhyre Fax: (425) 431-7198 BUYER City of Edmonds 700 Main Street Edmonds, WA 98020 Attn: Carrie Hite Fax: (425) 771-0247 The foregoing addresses may be changed by written notice to the other Party as provided herein. Mailed notice properly given shall be deemed received four (4) days after deposit in the mail. Facsimile transmission of any signed original document or notice, and retransmission of any signed facsimile transmission, shall be the same as delivery of an original. At the request of either Party or the Escrow Holder, the Parties will confirm facsimile transmitted signatures by signing an original document. 19. PARTIAL INVALIDITY. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby; and each such term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 20. WAIVERS. No waiver of any breach of any covenant or provision in this Agreement shall be deemed a waiver of any preceding or succeeding breach thereof, or of any other covenant or provision in this Agreement. No extension of time for performance of any obligation or act shall be deemed an extension of the time for performance of any other obligation or act. Packet Page 110 of 319 14 21. CONSTRUCTION. Captions are solely for the convenience of the Parties and are not a part of this Agreement. This Agreement shall not be construed as if it had been prepared by one of the Parties, but rather as if both Parties had prepared it. If the date on which Buyer or Seller is required to take any action under the terms of this Agreement is not a business day, the action shall be taken on the next succeeding business day. 22. TIME. Time is of the essence for every provision of this Agreement. 23. FORCE MAJEURE. Performance by Seller or Buyer of their obligations under this Agreement shall be extended by the period of delay caused by force majeure. Force majeure is war, natural catastrophe, strikes, walkouts or other labor industrial disturbance, order of any government, court or regulatory body having jurisdiction, shortages, blockade, embargo, riot, civil disorder, or any similar cause beyond the reasonable control of the Party who is obligated to render performance (but excluding financial inability to perform, however caused). 24. SUCCESSORS. The terms, conditions and covenants contained in this Agreement shall be binding upon and shall inure to the benefit of the Parties hereto. Buyer shall not assign this Agreement without the prior written consent of Seller, which consent may be withheld or conditioned in Seller’s sole and absolute discretion. 25. APPLICABLE LAW. This Agreement shall be governed by the law of the State of Washington. Venue for any dispute shall be in Snohomish County. 26. RECITALS AND EXHIBITS. The Recitals and Exhibits are incorporated into this Agreement by this reference. 27. COUNTERPARTS. This Agreement may be signed in counterparts, any of which shall be deemed an original. 28. DATE. This Agreement is made this ____ day of ________, 2015. ]SIGNATURE PAGES FOLLOW] Packet Page 111 of 319 15 SELLER: Edmonds School District #15 A Washington municipal corporation By: ________________________ Name: ________________________ Title: ________________________ Packet Page 112 of 319 16 BUYER: City of Edmonds A municipal corporation of the State of Washington By: ________________________ Name: David O. Earling Title: Mayor Packet Page 113 of 319 17 EXHIBIT LIST Exhibit A Legal Description and Map Exhibit B Property Depiction Exhibit C Form of Deed Exhibit D Form of Non-Foreign Certificate EXHIBIT 3.3 Earnest Money Note Packet Page 114 of 319 18 EXHIBIT A LEGAL DESCRIPTION Lots 1 through 20, inclusive, Block 99, Lots 1 through 40, inclusive, Block 100, and Lots 21 through 40, inclusive, Block 101, City of Edmonds, according to the Plat thereof recorded in Volume 2 of Plats, pages 39 and 39A, records of Snohomish County, Washington. Packet Page 115 of 319 19 EXHIBIT B – Property Depiction Packet Page 116 of 319 20 EXHIBIT C FORM OF DEED Return Address ________________ ________________ ________________ Document Title(s) (or transactions contained therein): 1. Statutory Warranty Deed Reference Number(s) of Documents assigned or released: N/A (on page of documents(s)) Grantor(s) (Last name first, then first name and initials): 1. Edmonds School District No. 15 2. Additional names on page of document. Grantee(s) (Last name first, then first name and initials): 1. City of Edmonds 2. Additional names on page of document. Legal description (abbreviated: i.e. lot, block, plat or section, township, range) _______________________________________ Full legal is on page 3 of document. Assessor's Property Tax Parcel/Account Number ____________________________________ Packet Page 117 of 319 00358-0859/128230360.1 STATUTORY WARRANTY DEED Grantor, EDMONDS SCHOOL DISTRICT NO. 15, a Washington municipal corporation, for and in consideration of Ten Dollars ($10) in hand paid and other good and valuable consideration, receipt of which is hereby acknowledged, conveys and warrants to THE CITY OF EDMONDS, a Washington municipal corporation, that certain real property located in the City of Edmonds, Snohomish County, Washington, more particularly described on EXHIBIT A attached hereto and incorporated herein by reference, subject to the matters shown on EXHIBIT B attached hereto and incorporated herein by reference. Dated this _____ day of ________, 201__. Grantor: EDMONDS SCHOOL DISTRICT NO. 15 By: _________________________________ Nick Brossoit, Superintendent Packet Page 118 of 319 00358-0859/128230360.1 STATE OF WASHINGTON ) ) ss. COUNTY OF ______________ ) On this _____ day of ______, 201__, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Nick Brossoit, to me known to be the person who signed as Superintendent of EDMONDS SCHOOL DISTRICT NO., 15, the municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said municipal corporation for the uses and purposes therein mentioned, and on oath stated that he was duly elected, qualified and acting as said Superintendent of the municipal corporation and that he was authorized to execute said instrument. IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written. (Signature of Notary) (Print or stamp name of Notary) NOTARY PUBLIC in and for the State of Washington, residing at . My appointment expires: . Packet Page 119 of 319 00358-0859/128230360.1 EXHIBIT A TO DEED Legal Description Packet Page 120 of 319 00358-0859/128230360.1 EXHIBIT B TO DEED Title Exceptions Packet Page 121 of 319 00358-0859/128230360.1 EXHIBIT D FORM OF NON-FOREIGN CERTIFICATE CERTIFICATE OF NON-FOREIGN STATUS Section 1445 of the Internal Revenue Code provides that a transferee (buyer) of a U. S. real property interest must withhold tax if the transferor (seller) is a foreign person. To inform the transferee (buyer) that withholding of tax is not required upon the disposition of a U.S. real property interest by EDMONDS SCHOOL DISTRICT NO. 15, a Washington municipal corporation (“Seller”), the undersigned hereby certifies the following on behalf of Seller: 1. Seller is not a foreign corporation, foreign partnership, foreign trust, or foreign estate (as those terms are defined in the Internal Revenue Code and Income Tax Regulations). 2. Seller’s U. S. employer identification number is 91-6001871. 3. Seller is not a disregarded entity as defined in §1.1445-2(b)(2)(iii) of the Internal Revenue Code. 4. Seller’s office address is: 20420 68th Avenue West Lynnwood, WA 98036 5. Seller understands that this certification may be disclosed to the Internal Revenue Service by the transferee (buyer) and that any false statement contained herein could be punished by fine, imprisonment, or both. Under penalties of perjury, the undersigned declares that he has examined this certification and to the best of his knowledge and belief it is true, correct and complete, and he further declares that he has the authority to sign this document on behalf of Seller. Executed as of the _____ day of _____, 201__, at ____________, Washington. SELLER: EDMONDS SCHOOL DISTRICT NO. 15 By: ____________________________ Nick Brossoit, Superintendent Packet Page 122 of 319 00358-0859/128230360.1 EXHIBIT 3.3 EARNEST MONEY NOTE $50,000.00 Edmonds, WA _________, 2015 FOR VALUE RECEIVED, the undersigned promises to pay in lawful money of the United States, to the order of CHICAGO TITLE INSURANCE COMPANY, the amount of Fifty Thousand Dollars ($50,000.00) to be held as the earnest money Deposit in accordance with Section 3.3 of the Agreement defined below, for the account of EDMONDS SCHOOL DISTRICT NO. 15 ("Payee"). This note shall be paid as follows: Upon demand, after expiration of the Due Diligence Period, as that term is defined in Section 6.4, and otherwise pursuant to the provisions of, that certain Purchase and Sale Agreement dated _______________, 2015 ("Agreement") between the undersigned as buyer (“Buyer”) and Payee as seller with respect to certain real property located in the City of Edmonds, Snohomish County, Washington, unless (i) Buyer has terminated the Agreement on or before the expiration of the Due Diligence Period or (ii) the transaction contemplated under the Agreement has closed and Buyer has paid Payee the full purchase price as set forth in the Agreement. This note shall not bear interest if paid when due. If this note shall be placed in the hands of an attorney for collection or if suit is brought on this note after default in any payment, the undersigned promises and agrees to pay reasonable attorneys' fees incurred thereby. If the undersigned defaults in the payment of this note, it shall bear interest at the rate of eighteen percent (18%) per annum from the date due until paid in full. This note shall be construed according to the laws of the state of Washington. CITY OF EDMONDS, a Washington municipal corporation By: Name: Title: Packet Page 123 of 319 Packet Page 124 of 319 Packet Page 125 of 319 Packet Page 126 of 319 Packet Page 127 of 319 Packet Page 128 of 319 Packet Page 129 of 319 Packet Page 130 of 319 Packet Page 131 of 319 Packet Page 132 of 319 Packet Page 133 of 319 Packet Page 134 of 319 Packet Page 135 of 319 Packet Page 136 of 319 Packet Page 137 of 319 Packet Page 138 of 319 Packet Page 139 of 319 Packet Page 140 of 319 Packet Page 141 of 319 Packet Page 142 of 319 Packet Page 143 of 319 Packet Page 144 of 319 Packet Page 145 of 319 Packet Page 146 of 319 Packet Page 147 of 319 Packet Page 148 of 319 Packet Page 149 of 319 Packet Page 150 of 319 Packet Page 151 of 319 Packet Page 152 of 319 Packet Page 153 of 319 Packet Page 154 of 319 Packet Page 155 of 319 Packet Page 156 of 319 Packet Page 157 of 319 Packet Page 158 of 319 Packet Page 159 of 319 Packet Page 160 of 319 Packet Page 161 of 319 Packet Page 162 of 319 Packet Page 163 of 319 Packet Page 164 of 319 Packet Page 165 of 319 Packet Page 166 of 319 Packet Page 167 of 319 Packet Page 168 of 319 Packet Page 169 of 319 Packet Page 170 of 319 Packet Page 171 of 319 Packet Page 172 of 319 Packet Page 173 of 319 Packet Page 174 of 319 Packet Page 175 of 319 ALTA COMMITMENT FOR TITLE INSURANCE Commitment Number: Issued By: 500011756 Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 1 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 CHICAGO TITLE INSURANCE COMPANY, a Nebraska corporation (“Company”), for a valuable consideration, commits to issue its policy or policies of title insurance, as identified in Schedule A, in favor of the Proposed Insured named in Schedule A, as owner or mortgagee of the estate or interest in the land described or referred to in Schedule A, upon payment of the premiums and charges and compliance with the Requirements; all subject to the provisions of Schedules A and B and to the Conditions of this Commitment. This Commitment shall be effective only when the identity of the Proposed Insured and the amount of the policy or policies committed for have been inserted in Schedule A by the Company. All liability and obligation under this Commitment shall cease and terminate six (6) months after the Effective Date or when the policy or policies committed for shall issue, whichever first occurs, provided that the failure to issue the policy or policies is not the fault of the Company. The Company will provide a sample of the policy form upon request. This Commitment shall not be valid or binding until countersigned by a validating officer or authorized signatory. IN WITNESS WHEREOF, CHICAGO TITLE INSURANCE COMPANY has caused its corporate name and seal to be affixed by its duly authorized officers on the date shown in Schedule A. Chicago Title Insurance Company By: Countersigned By: Authorized Officer or Agent President Attest: Secretary Packet Page 176 of 319 CHICAGO TITLE COMPANY OF WASHINGTON COMMITMENT NO. 500011756 ISSUING OFFICE:FOR SETTLEMENT INQUIRIES, CONTACT: Chicago Title Company of Washington 3002 Colby Ave., Suite 200 Everett, WA 98201 Main Phone: (425)259-8205 SCHEDULE A Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 2 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 ORDER NO. 500011756 1. Effective Date: March 20, 2014 at 08:00AM 2. Policy or (Policies) to be issued: a. ALTA Owner's Policy 2006 Proposed Insured: City of Edmonds, a municipal corporation Policy Amount: To Be Determined Premium: To Be Determined Tax: To Be Determined Total: To Be Determined b. ALTA Loan Policy 2006 Proposed Insured: To Be Determined Policy Amount: To Be Determined Premium: To Be Determined Tax: To Be Determined Total: To Be Determined 3. The estate or interest in the land described or referred to in this Commitment is: Fee Simple 4. Title to the estate or interest in the land is at the Effective Date vested in: Edmonds School District Number 15, Snohomish County, Washington 5. The land referred to in this Commitment is described as follows: SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF END OF SCHEDULE A Packet Page 177 of 319 EXHIBIT "A" Legal Description Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 3 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 For APN/Parcel ID(s):004342-099-001-00, 004342-100-000-00 and 004342-101-021-00 Lots 1 through 20, Block 99, all of Block 100, and Lots 21 through 40, Block 101, plat of the City of Edmonds, according to the Plat thereof recorded in Volume 2 of Plats, page 39, records of Snohomish County, Washington. Situate in the County of Snohomish, State of Washington. Packet Page 178 of 319 CHICAGO TITLE COMPANY OF WASHINGTON COMMITMENT NO. 500011756 SCHEDULE B Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 4 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 Schedule B of the policy or policies to be issued will contain exceptions to the following matters unless the same are disposed of to the satisfaction of the Company: GENERAL EXCEPTIONS A. Rights or claims of parties in possession, or claiming possession, not shown by the Public Records. B. Any encroachment, encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the Land. C. Easements, prescriptive rights, rights-of-way, liens or encumbrances, or claims thereof, not shown by the Public Records. D. Any lien, or right to a lien, for contributions to employee benefit funds, or for state workers' compensation, or for services, labor, or material heretofore or hereafter furnished, all as imposed by law, and not shown by the Public Records. E. Taxes or special assessments which are not yet payable or which are not shown as existing liens by the Public Records. F. Any lien for service, installation, connection, maintenance, tap, capacity, or construction or similar charges for sewer, water, electricity, natural gas or other utilities, or for garbage collection and disposal not shown by the Public Records. G. Unpatented mining claims, and all rights relating thereto. H. Reservations and exceptions in United States Patents or in Acts authorizing the issuance thereof. I. Indian tribal codes or regulations, Indian treaty or aboriginal rights, including easements or equitable servitudes. J. Water rights, claims or title to water. K. Defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the Public Records, or attaching subsequent to the effective date hereof but prior to the date the proposed Insured acquires of record for value the estate or interest or mortgage thereon covered by this Commitment. Packet Page 179 of 319 CHICAGO TITLE COMPANY OF WASHINGTON COMMITMENT NO. 500011756 SCHEDULE B (continued) Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 5 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 SPECIAL EXCEPTIONS 1. Payment of the real estate excise tax, if required. The Land is situated within the boundaries of local taxing authority of City of Edmonds. Present rate of real estate excise tax as of the date herein is 1.78 percent. Any conveyance document must be accompanied by the official Washington State Excise Tax Affidavit. The applicable excise tax must be paid and the affidavit approved at the time of the recording of the conveyance documents. An additional $5.00 Electronic Technology Fee must be included in all excise tax payments. If the transaction is exempt, an additional $5.00 Affidavit Processing Fee is required. 2. The property herein described is carried on the tax rolls as exempt. However, it will become taxable on the date of the execution of a conveyance to a taxable entity and subject to the lien of real property taxes for the balance of the year from that date: Tax Account No.: 004342-099-001-00 Levy Code: 00210 Assessed Value-Land: $1,848,000.00 Assessed Value-Improvements: $104,100.00 Affects: Lots 1-20, Block 99 3. The property herein described is carried on the tax rolls as exempt. However, it will become taxable on the date of the execution of a conveyance to a taxable entity and subject to the lien of real property taxes for the balance of the year from that date: Tax Account No.: 004342-100-000-00 Levy Code: 00210 Assessed Value-Land: $3,696,000.00 Assessed Value-Improvements: $303,100.00 Affects: All of Block 100 4. The property herein described is carried on the tax rolls as exempt. However, it will become taxable on the date of the execution of a conveyance to a taxable entity and subject to the lien of real property taxes for the balance of the year from that date: Tax Account No.: 004342-101-021-00 Levy Code: 00210 Assessed Value-Land: $1,848,000.00 Assessed Value-Improvements: $169,000.00 Affects: Lots 21-40, Block 101 Packet Page 180 of 319 CHICAGO TITLE COMPANY OF WASHINGTON COMMITMENT NO. 500011756 SCHEDULE B (continued) Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 6 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 5. Liability, if any, for personal property taxes pursuant to RCW 84.56.070 wherein no sale can be made without prepayment of said tax, including advance tax. For further information, please call the Snohomish County Treasurer’s Office at (425)388-3307. Note: No account number shown 6. A lease with certain terms, covenants, conditions and provisions set forth therein. Dated: August 1, 1977 Lessor: Edmonds School District No. 15, a municipal corporation Lessee: City of Edmonds, a municipal corporation Term: 15 years Recording Date: August 13, 1985 Recording No.: 8508130342 Affects: Includes other property Addendum to Lease Agreement changing term to 40 years commencing February 1, 1981 has been recorded under recording no. 8508130343. 7. Right of first refusal to purchase contained in lease with certain terms, covenants, conditions and provisions set forth therein. Dated: August 1, 1977 Lessor: Edmonds School District No. 15, a municipal corporation Lessee: City of Edmonds, a municipal corporation Recording Date: August 13, 1985 Recording No.: 8508130342 Affects: Includes other property 8. The subject lease contains vacated Sprague and Edmonds Street as shown on Exhibit B therein. We find no record of the street vacations in the Snohomish County records and must be further informed. END OF EXCEPTIONS NOTES The following matters will not be listed as Special Exceptions in Schedule B of the policy. There will be no coverage for loss arising by reason of the matters listed below because these matters are either excepted or excluded from coverage or are not matters covered under the insuring provisions of the policy. Note A:Your application for title insurance was placed by reference to only a street address or tax identification number. Based on our records, we believe that the legal description in this report covers the parcel(s) of Land that you requested. If the legal description is incorrect, the seller/borrower must notify the Company and/or the settlement company in order to prevent errors and to be certain that the correct parcel(s) of Land will appear on any documents to be recorded in connection with this transaction and on the policy of title insurance. Packet Page 181 of 319 CHICAGO TITLE COMPANY OF WASHINGTON COMMITMENT NO. 500011756 SCHEDULE B (continued) Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 7 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 Note B: Note: Any map furnished with this Commitment is for convenience in locating the land indicated herein with reference to streets and other land. No liability is assumed by reason of reliance thereon. Note C: Note: FOR INFORMATIONAL PURPOSES ONLY: The following may be used as an abbreviated legal description on the documents to be recorded, per Amended RCW 65.04.045. Said abbreviated legal description is not a substitute for a complete legal description within the body of the document: Lots 1-20, Bl 99; all Bl 100, Lots 21-40, Bl 101, City of Edmonds END OF NOTES END OF SCHEDULE B Packet Page 182 of 319 CHICAGO TITLE COMPANY OF WASHINGTON COMMITMENT NO. 500011756 Copyright American Land Title Association. All rights reserved. The use of this Form is restricted to ALTA licensees and ALTA members in good standing as of the date of use. All other uses are prohibited. Reprinted under license from the American Land Title Association. ALTA Commitment (Adopted: 06.17.2006)Printed: 03.28.14 @ 04:19PM Page 8 of 13 WA-CT-FNRV-02150.624679-SPS-1-14-500011756 CONDITIONS 1. The term mortgage, when used herein, shall include deed of trust, trust deed, or other security instrument. 2. If the proposed Insured has or acquired actual knowledge of any defect, lien, encumbrance, adverse claim or other matter affecting the estate or interest or mortgage thereon covered by this Commitment other than those shown in Schedule B hereof, and shall fail to disclose such knowledge to the Company in writing, the Company shall be relieved from liability for any loss or damage resulting from any act of reliance hereon to the extent the Company is prejudiced by failure to so disclose such knowledge. If the proposed Insured shall disclose such knowledge to the Company, or if the Company otherwise acquires actual knowledge of any such defect, lien, encumbrance, adverse claim or other matter, the Company at its option may amend Schedule B of this Commitment accordingly, but such amendment shall not relieve the Company from liability previously incurred pursuant to paragraph 3 of these Conditions. 3. Liability of the Company under this Commitment shall be only to the named proposed Insured and such parties included under the definition of Insured in the form of policy or policies committed for and only for actual loss incurred in reliance hereon in undertaking in good faith (a) to comply with the requirements hereof, or (b) to eliminate exceptions shown in Schedule B, or (c) to acquire or create the estate or interest or mortgage thereon covered by this Commitment. In no event shall such liability exceed the amount stated in Schedule A for the policy or policies committed for and such liability is subject to the insuring provisions and Conditions and the Exclusions from Coverage of the form of policy or policies committed for in favor of the proposed Insured which are hereby incorporated by reference and are made a part of this Commitment except as expressly modified herein. 4. This Commitment is a contract to issue one or more title insurance policies and is not an abstract of title or a report of the condition of title. Any action or actions or rights of action that the proposed Insured may have or may bring against the Company arising out of the status of the title to the estate or interest or the status of the mortgage thereon covered by this Commitment must be based on and are subject to the provisions of this Commitment. 5. The policy to be issued contains an arbitration clause. All arbitrable matters when the Amount of Insurance is $2,000,000 or less shall be arbitrated at the option of either the Company or the Insured as the exclusive remedy of the parties. You may review a copy of the arbitration rules at http://www.alta.org. END OF CONDITIONS Packet Page 183 of 319 RECORDING REQUIREMENTS Recording Requirements Printed: 03.28.14 @ 04:19PM by MW WA0000924.doc / Updated: 04.30.13 Page 9 ----500011756 Effective January 1, 1997, document format and content requirements have been imposed by Washington Law. Failure to comply with the following requirements may result in rejection of the document by the county recorder or imposition of a $50.00 surcharge. First page or cover sheet: 3" top margin containing nothing except the return address. 1" side and bottom margins containing no markings or seals. Title(s) of documents. Recording no. of any assigned, released or referenced document(s). Grantors names (and page no. where additional names can be found). Grantees names (and page no. where additional names can be found). Abbreviated legal description (Lot, Block, Plat Name or Section, Township, Range and Quarter, Quarter Section for unplatted). Said abbreviated legal description is not a substitute for a complete legal description which must also appear in the body of the document. Assessor’s tax parcel number(s). Return address (in top 3" margin). **A cover sheet can be attached containing the above format and data if the first page does not contain all required data. Additional Pages: 1" top, side and bottom margins containing no markings or seals. All Pages: No stapled or taped attachments. Each attachment must be a separate page. All notary and other pressure seals must be smudged for visibility. Font size of 8 points or larger. Packet Page 184 of 319 Privacy Statement Printed: 03.28.14 @ 04:19PM by MW WA0000924.doc / Updated: 04.30.13 Page 10 ----500011756 FIDELITY NATIONAL FINANCIAL PRIVACY NOTICE Effective: January 24, 2014 Order No.: 500011756- Fidelity National Financial, Inc. and its majority-owned subsidiary companies providing real estate- and loan-related services (collectively, "FNF", "our" or "we") respect and are committed to protecting your privacy. This Privacy Notice lets you know how and for what purposes your Personal Information (as defined herein) is being collected, processed and used by FNF. We pledge that we will take reasonable steps to ensure that your Personal Information will only be used in ways that are in compliance with this Privacy Notice. This Privacy Notice is only in effect for any generic information and Personal Information collected and/or owned by FNF, including collection through any FNF website and any online features, services and/or programs offered by FNF (collectively, the "Website"). This Privacy Notice is not applicable to any other web pages, mobile applications, social media sites, email lists, generic information or Personal Information collected and/or owned by any entity other than FNF. Collection and Use of Information The types of personal information FNF collects may include, among other things (collectively, "Personal Information"): (1) contact information (e.g., name, address, phone number, email address); (2) demographic information (e.g., date of birth, gender marital status); (3) Internet protocol (or IP) address or device ID/UDID; (4) social security number (SSN), student ID (SIN), driver’s license, passport, and other government ID numbers; (5) financial account information; and (6) information related to offenses or criminal convictions. In the course of our business, we may collect Personal Information about you from the following sources: Applications or other forms we receive from you or your authorized representative; Information we receive from you through the Website; Information about your transactions with or services performed by us, our affiliates, or others; and From consumer or other reporting agencies and public records maintained by governmental entities that we either obtain directly from those entities, or from our affiliates or others. Information collected by FNF is used for three main purposes: To provide products and services to you or one or more third party service providers (collectively, "Third Parties") who are obtaining services on your behalf or in connection with a transaction involving you. To improve our products and services that we perform for you or for Third Parties. To communicate with you and to inform you about FNF’s, FNF’s affiliates and third parties’ products and services. Additional Ways Information is Collected Through the Website Browser Log Files. Our servers automatically log each visitor to the Website and collect and record certain information about each visitor. This information may include IP address, browser language, browser type, operating system, domain names, browsing history (including time spent at a domain, time and date of your visit), referring/exit web pages and URLs, and number of clicks. The domain name and IP address reveal nothing personal about the user other than the IP address from which the user has accessed the Website. Cookies. From time to time, FNF or other third parties may send a "cookie" to your computer. A cookie is a small piece of data that is sent to your Internet browser from a web server and stored on your computer’s hard drive and that can be re-sent to the serving website on subsequent visits. A cookie, by itself, cannot read other data from your hard disk or read other cookie files already on your computer. A cookie, by itself, does not damage your system. We, our advertisers and other third parties may use cookies to identify and keep track of, among other things, those areas of the Website and third party websites that you have visited in the past in order to enhance your next visit to the Website. You can choose whether or not to accept cookies by changing the settings of your Internet browser, but some functionality of the Website may be impaired or not function as intended. See the Third Party Opt Out section below. Web Beacons. Some of our web pages and electronic communications may contain images, which may or may not be visible to you, known as Web Beacons (sometimes referred to as "clear gifs"). Web Beacons collect only limited information that includes a cookie number; time and date of a page view; and a description of the page on which the Web Beacon resides. We may also carry Web Beacons placed by third party advertisers. These Web Beacons do not carry any Personal Information and are only used to track usage of the Website and activities associated with the Website. See the Third Party Opt Out section below. Unique Identifier. We may assign you a unique internal identifier to help keep track of your future visits. We may use this information to gather aggregate demographic information about our visitors, and we may use it to personalize the information you see on the Website and some of the electronic communications you receive from us. We keep this information for our internal use, and this information is not shared with others. Third Party Opt Out. Although we do not presently, in the future we may allow third-party companies to serve advertisements and/or collect certain anonymous information when you visit the Website. These companies may use non-personally identifiable information (e.g., click stream information, browser type, time and date, subject of advertisements clicked or scrolled over) during your visits to the Website in order to provide advertisements about products and services likely to be of greater interest to you. These companies typically use a cookie or third party Web Beacon to collect this information, as further described above. Through these technologies, the third party may have access to and use non-personalized information about your online usage activity. Packet Page 185 of 319 Privacy Statement Printed: 03.28.14 @ 04:19PM by MW WA0000924.doc / Updated: 04.30.13 Page 11 ----500011756 PRIVACY NOTICE (continued) You can opt-out of online behavioral services through any one of the ways described below. After you opt-out, you may continue to receive advertisements, but those advertisements will no longer be as relevant to you. You can opt-out via the Network Advertising Initiative industry opt-out at http://www.networkadvertising.org/. You can opt-out via the Consumer Choice Page at www.aboutads.info. For those in the U.K., you can opt-out via the IAB UK's industry opt-out at www.youronlinechoices.com. You can configure your web browser (Chrome, Firefox, Internet Explorer, Safari, etc.) to delete and/or control the use of cookies. More information can be found in the Help system of your browser. Note: If you opt-out as described above, you should not delete your cookies. If you delete your cookies, you will need to opt-out again. When Information Is Disclosed By FNF We may provide your Personal Information (excluding information we receive from consumer or other credit reporting agencies) to various individuals and companies, as permitted by law, without obtaining your prior authorization. Such laws do not allow consumers to restrict these disclosures. Disclosures may include, without limitation, the following: To agents, brokers, representatives, or others to provide you with services you have requested, and to enable us to detect or prevent criminal activity, fraud, material misrepresentation, or nondisclosure in connection with an insurance transaction; To third-party contractors or service providers who provide services or perform marketing services or other functions on our behalf; To law enforcement or other governmental authority in connection with an investigation, or civil or criminal subpoenas or court orders; and/or To lenders, lien holders, judgment creditors, or other parties claiming an encumbrance or an interest in title whose claim or interest must be determined, settled, paid or released prior to a title or escrow closing. In addition to the other times when we might disclose information about you, we might also disclose information when required by law or in the good-faith belief that such disclosure is necessary to: (1) comply with a legal process or applicable laws; (2) enforce this Privacy Notice; (3) respond to claims that any materials, documents, images, graphics, logos, designs, audio, video and any other information provided by you violates the rights of third parties; or (4) protect the rights, property or personal safety of FNF, its users or the public. We maintain reasonable safeguards to keep the Personal Information that is disclosed to us secure. We provide Personal Information and non-Personal Information to our subsidiaries, affiliated companies, and other businesses or persons for the purposes of processing such information on our behalf and promoting the services of our trusted business partners, some or all of which may store your information on servers outside of the United States. We require that these parties agree to process such information in compliance with our Privacy Notice or in a similar, industry-standard manner, and we use reasonable efforts to limit their use of such information and to use other appropriate confidentiality and security measures. The use of your information by one of our trusted business partners may be subject to that party’s own Privacy Notice. We do not, however, disclose information we collect from consumer or credit reporting agencies with our affiliates or others without your consent, in conformity with applicable law, unless such disclosure is otherwise permitted by law. We also reserve the right to disclose Personal Information and/or non-Personal Information to take precautions against liability, investigate and defend against any third-party claims or allegations, assist government enforcement agencies, protect the security or integrity of the Website, and protect the rights, property, or personal safety of FNF, our users or others. We reserve the right to transfer your Personal Information, as well as any other information, in connection with the sale or other disposition of all or part of the FNF business and/or assets. We also cannot make any representations regarding the use or transfer of your Personal Information or other information that we may have in the event of our bankruptcy, reorganization, insolvency, receivership or an assignment for the benefit of creditors, and you expressly agree and consent to the use and/or transfer of your Personal Information or other information in connection with a sale or transfer of some or all of our assets in any of the above described proceedings. Furthermore, we cannot and will not be responsible for any breach of security by any third parties or for any actions of any third parties that receive any of the information that is disclosed to us. Information from Children We do not collect Personal Information from any person that we know to be under the age of thirteen (13). Specifically, the Website is not intended or designed to attract children under the age of thirteen (13). You affirm that you are either more than 18 years of age, or an emancipated minor, or possess legal parental or guardian consent, and are fully able and competent to enter into the terms, conditions, obligations, affirmations, representations, and warranties set forth in this Privacy Notice, and to abide by and comply with this Privacy Notice. In any case, you affirm that you are over the age of 13, as THE WEBSITE IS NOT INTENDED FOR CHILDREN UNDER 13 THAT ARE UNACCOMPANIED BY HIS OR HER PARENT OR LEGAL GUARDIAN. Parents should be aware that FNF’s Privacy Notice will govern our use of Personal Information, but also that information that is voluntarily given by children - or others - in email exchanges, bulletin boards or the like may be used by other parties to generate unsolicited communications. FNF encourages all parents to instruct their children in the safe and responsible use of their Personal Information while using the Internet. Privacy Outside the Website The Website may contain various links to other websites, including links to various third party service providers. FNF is not and cannot be responsible for the privacy practices or the content of any of those other websites. Other than under agreements with certain reputable organizations and companies, and except for third party service providers whose services either we use or you voluntarily elect to utilize, we do not share any of the Personal Information that you provide to us with any of the websites to which the Website links, although we may share aggregate, non-Personal Information with those other third parties. Please check with those websites in order to determine their privacy policies and your rights under them. Packet Page 186 of 319 Privacy Statement Printed: 03.28.14 @ 04:19PM by MW WA0000924.doc / Updated: 04.30.13 Page 12 ----500011756 PRIVACY NOTICE (continued) European Union Users If you are a citizen of the European Union, please note that we may transfer your Personal Information outside the European Union for use for any of the purposes described in this Privacy Notice. By providing FNF with your Personal Information, you consent to both our collection and such transfer of your Personal Information in accordance with this Privacy Notice. Choices with Your Personal Information Whether you submit Personal Information to FNF is entirely up to you. You may decide not to submit Personal Information, in which case FNF may not be able to provide certain services or products to you. You may choose to prevent FNF from disclosing or using your Personal Information under certain circumstances ("opt out"). You may opt out of any disclosure or use of your Personal Information for purposes that are incompatible with the purpose(s) for which it was originally collected or for which you subsequently gave authorization by notifying us by one of the methods at the end of this Privacy Notice. Furthermore, even where your Personal Information is to be disclosed and used in accordance with the stated purposes in this Privacy Notice, you may elect to opt out of such disclosure to and use by a third party that is not acting as an agent of FNF. As described above, there are some uses from which you cannot opt-out. Please note that opting out of the disclosure and use of your Personal Information as a prospective employee may prevent you from being hired as an employee by FNF to the extent that provision of your Personal Information is required to apply for an open position. If FNF collects Personal Information from you, such information will not be disclosed or used by FNF for purposes that are incompatible with the purpose(s) for which it was originally collected or for which you subsequently gave authorization unless you affirmatively consent to such disclosure and use. You may opt out of online behavioral advertising by following the instructions set forth above under the above section "Additional Ways That Information Is Collected Through the Website," subsection "Third Party Opt Out." Access and Correction To access your Personal Information in the possession of FNF and correct inaccuracies of that information in our records, please contact us in the manner specified at the end of this Privacy Notice. We ask individuals to identify themselves and the information requested to be accessed and amended before processing such requests, and we may decline to process requests in limited circumstances as permitted by applicable privacy legislation. Your California Privacy Rights Under California’s "Shine the Light" law, California residents who provide certain personally identifiable information in connection with obtaining products or services for personal, family or household use are entitled to request and obtain from us once a calendar year information about the customer information we shared, if any, with other businesses for their own direct marketing uses. If applicable, this information would include the categories of customer information and the names and addresses of those businesses with which we shared customer information for the immediately prior calendar year (e.g., requests made in 2013 will receive information regarding 2012 sharing activities). To obtain this information on behalf of FNF, please send an email message to privacy@fnf.com with "Request for California Privacy Information" in the subject line and in the body of your message. We will provide the requested information to you at your email address in response. Please be aware that not all information sharing is covered by the "Shine the Light" requirements and only information on covered sharing will be included in our response. Additionally, because we may collect your Personal Information from time to time, California’s Online Privacy Protection Act requires us to disclose how we respond to "do not track" requests and other similar mechanisms. Currently, our policy is that we do not recognize "do not track" requests from Internet browsers and similar devices. Your Consent to This Privacy Notice By submitting Personal Information to FNF, you consent to the collection and use of information by us as specified above or as we otherwise see fit, in compliance with this Privacy Notice, unless you inform us otherwise by means of the procedure identified below. If we decide to change this Privacy Notice, we will make an effort to post those changes on the Website. Each time we collect information from you following any amendment of this Privacy Notice will signify your assent to and acceptance of its revised terms for all previously collected information and information collected from you in the future. We may use comments, information or feedback that you may submit in any manner that we may choose without notice or compensation to you. If you have additional questions or comments, please let us know by sending your comments or requests to: Fidelity National Financial, Inc. 601 Riverside Avenue Jacksonville, Florida 32204 Attn: Chief Privacy Officer (888) 934-3354 privacy@fnf.com Copyright © 2014. Fidelity National Financial, Inc. All Rights Reserved. EFFECTIVE AS OF: JANUARY 24, 2014 / LAST UPDATED: JANUARY 24, 2014 Packet Page 187 of 319 3002 Colby Ave., Suite 200 Everett, WA 98201 Phone: (425)259-8205 / Fax: (425)259-8243 Commitment Distribution Letter Printed: 03.28.14 @ 04:19PM by MW WA0000924.doc / Updated: 04.30.13 Page 13 ----500011756 Order No.:500011756 Property:6th Ave N Edmonds, WA 98020 SELLER(S) Edmonds School District No. 15 BUYER/BORROWER(S) City of Edmonds Thank You for specifying Chicago Title Company of Washington Your transaction is important to us. Packet Page 188 of 319 First American Title First American Title Insurance Company 2707 Colby Ave, Ste 601 Everett, WA 98201 Phn - (425)551-4821 (800)532-2110 Fax - (425)551-4813 Title Team Three (Snohomish) Team email: snotitleteam@firstam.com Fax No. (866) 859-0429 Paula Luxmore Natalie Geyer Jami Higbee (425) 551-4821 (425)-551-2015 (425) 551-4825 To: Edmonds School District 20420 68th Avenue W Lynnwood, WA 98036 Attn: Brian Harding File No.: 4229-2358636 Your Ref No.: Re: Property Address: 310 6th Ave N., Edmonds, WA 98020 SECOND REPORT COMMITMENT FOR TITLE INSURANCE Issued by FIRST AMERICAN TITLE INSURANCE COMPANY Agreement to Issue Policy We agree to issue a policy to you according to the terms of this Commitment. When we show the policy amount and your name as the proposed insured in Schedule A, this Commitment becomes effective as of the Commitment Date shown in Schedule A. If the Requirements shown in this Commitment have not been met within six months after the Commitment Date, our obligation under this Commitment will end. Also, our obligation under this Commitment will end when the Policy is issued and then our obligation to you will be under the Policy. Our obligation under this Commitment is limited by the following: The Provisions in Schedule A. The Requirements in Schedule B-I. The General Exceptions and Exceptions in Schedule B-II. The Conditions. This Commitment is not valid without Schedule A and Section I and II of Schedule B. First American Title Insurance Company Paula Luxmore, Title Officer = Packet Page 189 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 2 of 9 First American Title = SCHEDULE A 1. Commitment Date: August 20, 2015 at 7:30 A.M. 2. Policy or Policies to be issued: AMOUNT PREMIUM TAX General Schedule Rate Standard Owner's Policy $ To Follow $ To Follow $ To Follow Proposed Insured: To Follow Simultaneous Issue Rate ALTA Extended Loan Policy $ To Follow $ To Follow $ To Follow Proposed Insured: To Follow 3. (A) The estate or interest in the land described in this Commitment is: Fee Simple (B) Title to said estate or interest at the date hereof is vested in: Edmonds School District No. 15 of Snohomish County, a municipal corporation 4. The land referred to in this Commitment is described as follows: Real property in the County of Snohomish, State of Washington, described as follows: The land referred to in this report is described in Exhibit A attached hereto. = Packet Page 190 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 3 of 9 First American Title = SCHEDULE B SECTION I REQUIREMENTS The following requirements must be met: (A) Pay the agreed amounts for the interest in the land and/or the mortgage to be insured. (B) Pay us the premiums, fees and charges for the policy. (C) Documents satisfactory to us creating the interest in the land and/or the mortgage to be insured must be signed, delivered and recorded: (D) You must tell us in writing the name of anyone not referred to in this Commitment who will get an interest in the land or who will make a loan on the land. We may then make additional requirements or exceptions. (E) Releases(s) or Reconveyance(s) of Item(s): (F) Other: (G) You must give us the following information: 1. Any off record leases, surveys, etc. 2. Statement(s) of Identity, all parties. 3. Other: SCHEDULE B SECTION II GENERAL EXCEPTIONS PART ONE: A. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the public records. B. Any facts, rights, interests, or claims which are not shown by the public records but which could be ascertained by an inspection of said land or by making inquiry of persons in possession thereof. C. Easements, claims of easement or encumbrances which are not shown by the public records. D. Discrepancies, conflicts in boundary lines, shortage in area, encroachments, or any other facts which a correct survey would disclose, and which are not shown by the public records. E. (A) Unpatented mining claims; (B) Reservations or exceptions in patents or in Acts authorizing the issuance thereof; (C) Water rights, claims or title to water; whether or not the matters excepted under (A), (B) or (C) are shown by the public records; (D) Indian Tribal Codes or Regulations, Indian Treaty or Aboriginal Rights, including easements or equitable servitudes. F. Any lien, or right to a lien, for services, labor or materials or medical assistance heretofore or hereafter furnished, imposed by law and not shown by the public records. G. Any service, installation, connection, maintenance, construction, tap or reimbursement charges/costs for sewer, water, garbage or electricity. H. Defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the public records or attaching subsequent to the effective date hereof, but prior to the date the proposed insured acquires of record for value the escrow or interest or mortgage(s) thereon covered by this Commitment. = Packet Page 191 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 4 of 9 First American Title = SCHEDULE B SECTION II EXCEPTIONS PART TWO: Any policy we issue will have the following exceptions unless they are taken care of to our satisfaction. The printed exceptions and exclusions from the coverage of the policy or policies are available from the office which issued this Commitment. Copies of the policy forms should be read. 1. Lien of the Real Estate Excise Sales Tax and Surcharge upon any sale of said premises, if unpaid. As of the date herein, the excise tax rate for the City of Edmonds is at 1.78 %. Levy/Area Code: 00210 2. Liability for assessment(s), if any. 3. Liability, if any, for pro-rata portion of Real Property taxes, which are carried on the Snohomish County Tax Rolls, as exempt. Tax account no. 004342-099-001-00. (Affects Lts 1-20, Blk 99) 4. Liability, if any, for pro-rata portion of Real Property taxes, which are carried on the Snohomish County Tax Rolls, as exempt. Tax account no. 004342-100-000-00. (Affects Lts 1-40, Blk 100) 5. Liability, if any, for pro-rata portion of Real Property taxes, which are carried on the Snohomish County Tax Rolls, as exempt. Tax account no. 004342-101-021-00. (Affects Lts 21-40, Blk 101) 6. Terms and provisions of an unrecorded lease dated August 1, 1977, by and between Edmonds School District No. 15 of Snohomish County, a municipal corporation as lessor and City of Edmonds as lessee, as disclosed by a Lease Agreement recorded August 13, 1985 as 8508130342 of Official Records. Document(s) declaring modifications thereof recorded August 13, 1985 as 8508130343 of Official Records. 7. Evidence of the authority of the officers of Edmonds School District No. 15 of Snohomish County, a municipal corporation, to execute the forthcoming instrument, copies of the current Articles of Incorporation, By-Laws and certified copies of appropriate resolutions should be submitted prior to closing. 8. Potential lien rights as a result of labor and/or materials used, or to be used, for improvements to the premises. The Company reserves the right to make additional requirements prior to insuring. An indemnity agreement to be completed by Edmonds School District No. 15 of Snohomish County, is being sent to The Closing Escrow Company and must be submitted to us prior to closing for our review and approval. All other matters regarding extended coverage have been cleared for mortgagee's policy. Items A through E and G and H on Exhibit B herein will be omitted in said extended coverage mortgagee's policy. The coverage contemplated by Packet Page 192 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 5 of 9 First American Title this paragraph will not be afforded in any forthcoming owner's standard coverage policy to be issued. 9. Unrecorded leaseholds, if any, rights of vendors and security agreement on personal property and rights of tenants, and secured parties to remove trade fixtures at the expiration of the term. = Packet Page 193 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 6 of 9 First American Title = INFORMATIONAL NOTES A. Potential charges, for the King County Sewage Treatment Capacity Charge, as authorized under RCW 35.58 and King County Code 28.84.050. Said charges could apply for any property that connected to the King County Sewer Service area on or after February 1, 1990. Note: These Snohomish County Cities lie outside the King County Sewer Service areas: Arlington, Darrington, Gold Bar, Granite Falls, Index, Lake Stevens, Marysville, Monroe, Mount Vernon, Mukilteo, Stanwood, and Sultan. Note: If property located in city other than listed above it may be subject to the King County Sewage Treatment Capacity Charges. B. Effective January 1, 1997, and pursuant to amendment of Washington State Statutes relating to standardization of recorded documents, certain format and content requirements must be met (refer to RCW 65.04.045). Failure to comply may result in rejection of the document by the recorder or additional fees being charged, subject to the Auditor's discretion. C. Any sketch attached hereto is done so as a courtesy only and is not part of any title commitment or policy. It is furnished solely for the purpose of assisting in locating the premises and First American expressly disclaims any liability which may result from reliance made upon it. D. The description can be abbreviated as suggested below if necessary to meet standardization requirements. The full text of the description must appear in the document(s) to be insured. Lots 1-20, Blk 99, Lots 1-40, Blk 100 and Lots 21-40, Blk 101, City of Edmonds, V 2, P 39-39A, records of Snohomish County APN: 004342-099-001-00 APN: 004342-100-000-00 APN: 004342-101-021-00 E. The following deeds affecting the property herein described have been recorded within 36 months of the effective date of this commitment: NONE Property Address: 310 6th Ave N., Edmonds, WA 98020 NOTE: The forthcoming Mortgagee's Policy will be the ALTA 2006 Policy unless otherwise noted on Schedule A herein. NOTE: We find no judgments or Federal tax liens against the vestee herein, unless otherwise shown as a numbered exception above. Packet Page 194 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 7 of 9 First American Title CONDITIONS 1. DEFINITIONS (a)"Mortgage" means mortgage, deed of trust or other security instrument. (b)"Public Records" means title records that give constructive notice of matters affecting the title according to the state law where the land is located. 2. LATER DEFECTS The Exceptions in Schedule B - Section II may be amended to show any defects, liens or encumbrances that appear for the first time in the public records or are created or attached between the Commitment Date and the date on which all of the Requirements (a) and (c) of Schedule B - Section I are met. We shall have no liability to you because of this amendment. 3. EXISTING DEFECTS If any defects, liens or encumbrances existing at Commitment Date are not shown in Schedule B, we may amend Schedule B to show them. If we do amend Schedule B to show these defects, liens or encumbrances, we shall be liable to you according to Paragraph 4 below unless you knew of this information and did not tell us about it in writing. 4. LIMITATION OF OUR LIABILITY Our only obligation is to issue to you the Policy referred to in this Commitment, when you have met its Requirements. If we have any liability to you for any loss you incur because of an error in this Commitment, our liability will be limited to your actual loss caused by your relying on this Commitment when you acted in good faith to: comply with the Requirements shown in Schedule B - Section I or eliminate with our written consent any Exceptions shown in Schedule B - Section II. We shall not be liable for more than the Policy Amount shown in Schedule A of this Commitment and our liability is subject to the terms of the Policy form to be issued to you. 5. CLAIMS MUST BE BASED ON THIS COMMITMENT Any claim, whether or not based on negligence, which you may have against us concerning the title to the land must be based on this commitment and is subject to its terms. cc: cc: Edmonds School District = Packet Page 195 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 8 of 9 First American Title = First American Title Insurance Company 2707 Colby Ave, Ste 601 Everett, WA 98201 Phn - (425)551-4821 (800)532-2110 Fax - (425)551-4813 Privacy Information We Are Committed to Safeguarding Customer Information In order to better serve your needs now and in the future, we may ask you to provide us with certain information. We understand that you may be concerned about what we will do with such information - particularly any personal or financial information. We agree that you have a right to know how we will utilize the personal information you provide to us. Therefore, together with our subsidiaries we have adopted this Privacy Policy to govern the use and handling of your personal information. Applicability This Privacy Policy governs our use of the information that you provide to us. It does not govern the manner in which we may use information we have obtained from any other source, such as information obtained from a public record or from another person or entity. First American has also adopted broader guidelines that govern our use of personal information regardless of its source. First American calls these guidelines its Fair Information Values. Types of Information Depending upon which of our services you are utilizing, the types of nonpublic personal information that we may collect include: • Information we receive from you on applications, forms and in other communications to us, whether in writing, in person, by telephone or any other means; • Information about your transactions with us, our affiliated companies, or others; and • Information we receive from a consumer reporting agency. Use of Information We request information from you for our own legitimate business purposes and not for the benefit of any nonaffiliated party. Therefore, we will not release your information to nonaffiliated parties except: (1) as necessary for us to provide the product or service you have requested of us; or (2) as permitted by law. We may, however, store such information indefinitely, including the period after which any customer relationship has ceased. Such information may be used for any internal purpose, such as quality control efforts or customer analysis. We may also provide all of the types of nonpublic personal information listed above to one or more of our affiliated companies. Such affiliated companies include financial service providers, such as title insurers, property and casualty insurers, and trust and investment advisory companies, or companies involved in real estate services, such as appraisal companies, home warranty companies and escrow companies. Furthermore, we may also provide all the information we collect, as described above, to companies that perform marketing services on our behalf, on behalf of our affiliated companies or to other financial institutions with whom we or our affiliated companies have joint marketing agreements. Former Customers Even if you are no longer our customer, our Privacy Policy will continue to apply to you. Confidentiality and Security We will use our best efforts to ensure that no unauthorized parties have access to any of your information. We restrict access to nonpublic personal information about you to those individuals and entities who need to know that information to provide products or services to you. We will use our best efforts to train and oversee our employees and agents to ensure that your information will be handled responsibly and in accordance with this Privacy Policy and First American's Fair Information Values. We currently maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard your nonpublic personal information. Information Obtained Through Our Web Site First American Financial Corporation is sensitive to privacy issues on the Internet. We believe it is important you know how we treat the information about you we receive on the Internet. In general, you can visit First American or its affiliates’ Web sites on the World Wide Web without telling us who you are or revealing any information about yourself. Our Web servers collect the domain names, not the e-mail addresses, of visitors. This information is aggregated to measure the number of visits, average time spent on the site, pages viewed and similar information. First American uses this information to measure the use of our site and to develop ideas to improve the content of our site. There are times, however, when we may need information from you, such as your name and email address. When information is needed, we will use our best efforts to let you know at the time of collection how we will use the personal information. Usually, the personal information we collect is used only by us to respond to your inquiry, process an order or allow you to access specific account/profile information. 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The goal of this technology is to better serve you when visiting our site, save you time when you are here and to provide you with a more meaningful and productive Web site experience. -------------------------------------------------------------------------------- Fair Information Values Fairness We consider consumer expectations about their privacy in all our businesses. We only offer products and services that assure a favorable balance between consumer benefits and consumer privacy. Public Record We believe that an open public record creates significant value for society, enhances consumer choice and creates consumer opportunity. We actively support an open public record and emphasize its importance and contribution to our economy. Use We believe we should behave responsibly when we use information about a consumer in our business. We will obey the laws governing the collection, use and dissemination of data. Accuracy We will take reasonable steps to help assure the accuracy of the data we collect, use and disseminate. Where possible, we will take reasonable steps to correct inaccurate information. When, as with the public record, we cannot correct inaccurate information, we will take all reasonable steps to assist consumers in identifying the source of the erroneous data so that the consumer can secure the required corrections. Education We endeavor to educate the users of our products and services, our employees and others in our industry about the importance of consumer privacy. We will instruct our employees on our fair information values and on the responsible collection and use of data. We will encourage others in our industry to collect and use information in a responsible manner. Security We will maintain appropriate facilities and systems to protect against unauthorized access to and corruption of the data we maintain. Form 50-PRIVACY (9/1/10) Page 1 of 1 Privacy Information (2001-2010 First American Financial Corporation) Packet Page 196 of 319 Form No. 1068-2 Commitment No.: 4229-2358636 ALTA Plain Language Commitment Page 9 of 9 First American Title FIRST AMERICAN TITLE INSURANCE COMPANY Exhibit "A" Vested Owner: Edmonds School District No. 15 of Snohomish County, a municipal corporation Real property in the County of Snohomish, State of Washington, described as follows: LOTS 1 THROUGH 20, INCLUSIVE, BLOCK 99, LOTS 1 THROUGH 40, INCLUSIVE, BLOCK 100 AND LOTS 21 THROUGH 40, INCLUSIVE, BLOCK 101, CITY OF EDMONDS, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 2 OF PLATS, PAGES 39 AND 39A, RECORDS OF SNOHOMISH COUNTY, WASHINGTON. Tax Parcel Number: 004342-099-001-00, 004342-100-000-00 and 004342-101-021-00 Situs Address: 310 6th Ave N., Edmonds, WA 98020 Packet Page 197 of 319 AM-8086 6. A. City Council Meeting Meeting Date:11/10/2015 Time:10 Minutes Submitted For:Phil Williams Submitted By:Jim Stevens Department:Public Works Committee: Type: Forward to Consent Information Subject Title Council Chambers A/V Upgrades Project Recommendation Move this item to the consent agenda for next week's Council business meeting to provide authorization for staff to seek quotes on this project. Previous Council Action None specific to this project. Narrative Since 1999, when the Public Safety Building was completed, the state of the audio and video equipment in Council/Court Chambers has remained essentially unchanged. The system is in need of an upgrade to take advantage of the sizeable advances in technology over the last 16 years, and to operate these Council and Court resources more efficiently and effectively for the benefit of the citizens of Edmonds. The City has been collecting franchise fees for cable service in Fund 001.000.321.91.010.00 at the average rate of around $3750/month, and this revenue stream is designated to provide the funding source for the upgrade project. Dimensional Communications was issued a contract earlier this year to develop plans and specifications for the project work. Stakeholders, including the Council and Court, were an integral part of the process of developing these plans. Now we are ready to go out to bid. The total value of the work is estimated between $150,000 and $200,000, and the plan is to use the Municipal Resources Service Center Small Works Roster to choose five qualified firms to provide the bid documents for the City to review. The contract is expected to be completed within eight weeks of the Notice to Proceed. At this project budget level, it is required to seek Council approval before going out to bid. Form Review Inbox Reviewed By Date Public Works Phil Williams 11/06/2015 Finance Debra Sharp 11/06/2015 08:20 AM City Clerk Scott Passey 11/06/2015 08:21 AM Mayor Dave Earling 11/06/2015 09:06 AM Finalize for Agenda Scott Passey 11/06/2015 09:08 AM Packet Page 198 of 319 Form Started By: Jim Stevens Started On: 11/03/2015 09:38 AM Final Approval Date: 11/06/2015 Packet Page 199 of 319 AM-8097 6. B. City Council Meeting Meeting Date:11/10/2015 Time:10 Minutes Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Type: Forward to Consent Information Subject Title Presentation of easements from Edmonds-Woodway High School for the 76th and 212th Intersection Improvements Recommendation Forward the item to the consent agenda for approval at the November 17, 2015 City Council meeting. Previous Council Action None. Narrative The City has reached an agreement with the Edmonds School District to be granted 8,662 square feet of right of way and 3,808 square feet of temporary construction easement for the 76 th Ave and 212th St. Intersection Improvements project. The total compensation provided to the District is $201,200. This cost will be funded by a federal transportation grant (Congestion Mitigation, Air Quality / CMAQ) with a 13.5% match in local funds. Attachments Quit Claim Deed Temporary Construction Easement Improvements Permit Real Property Voucher Form Review Inbox Reviewed By Date Engineering (Originator)Robert English 11/05/2015 05:04 PM Public Works Phil Williams 11/06/2015 City Clerk Scott Passey 11/06/2015 07:32 AM Mayor Dave Earling 11/06/2015 08:39 AM Finalize for Agenda Scott Passey 11/06/2015 08:41 AM Form Started By: Megan Luttrell Started On: 11/05/2015 02:53 PM Final Approval Date: 11/06/2015 Packet Page 200 of 319 Packet Page 201 of 319 Packet Page 202 of 319 Packet Page 203 of 319 Packet Page 204 of 319 Packet Page 205 of 319 Packet Page 206 of 319 Packet Page 207 of 319 Packet Page 208 of 319 Packet Page 209 of 319 Packet Page 210 of 319 Packet Page 211 of 319 Packet Page 212 of 319 Packet Page 213 of 319 Packet Page 214 of 319 Packet Page 215 of 319 Packet Page 216 of 319 Packet Page 217 of 319 Packet Page 218 of 319 AM-8096 6. C. City Council Meeting Meeting Date:11/10/2015 Time:20 Minutes Submitted By:Patrick Doherty Department:Community Services Type: Information Information Subject Title Presentation and Discussion of Draft 2016 Legislative Agenda Recommendation Forward for further discussion and action at 11/17/15 Council Business meeting. Previous Council Action N/A Narrative Attached you will find the DRAFT 2016 City of Edmonds Legislative Agenda, containing those items we would wish to "Actively Pursue" and those we would with to "Support" during the 2016 Legislative Session. You will also see an Appendix containing those items we would wish to "Monitor and Potentially Support." Attachments Draft 2016 Legislative Agenda Draft 2016 Legislative Agenda - Appendix Form Review Inbox Reviewed By Date City Clerk Scott Passey 11/05/2015 02:20 PM Mayor Dave Earling 11/05/2015 03:07 PM Finalize for Agenda Scott Passey 11/05/2015 03:08 PM Form Started By: Patrick Doherty Started On: 11/05/2015 01:33 PM Final Approval Date: 11/05/2015 Packet Page 219 of 319 DRAFT CITY OF EDMONDS 2016 STATE LEGISLATIVE AGENDA SYNOPSIS Actively Pursue • Accelerate Funding for the SR 99 Edmonds Gateway Project • Capital Project Funding for Frances Anderson Center Support • Bolster Resources for Infrastructure Investment • Public Records Cost Recovery and Privacy • Public Defense Costs • Emergency Responsiveness • Rulemaking and Fiscal Notes • Property Tax Growth • EMS Levy • Washington Wildlife & Recreation Program (WWRP) • Clarify & Reinforce Recreational Liability Immunity for Multi-Purpose Trails DETAIL OF LEGISLATIVE AGENDA ITEMS Actively Pursue Accelerate Funding for the SR 99 Edmonds Gateway Project The Legislature provided $10 million in the 2021-23 biennium for the concept design, environmental work, and design development of the SR 99 Edmonds Gateway project. Pursue shifting full funding to the 2015-17 biennium, enabling earlier progress on the design work and allowing Edmonds to leverage other sources of funds for construction of this project. Note that Packet Page 220 of 319 Edmonds 2016 Legislative Agenda Page 2 of 3 2 the City has launched a Highway 99 planning process, which will help guide project priorities, especially for pedestrian improvements. Capital Project Funding for Frances Anderson Center We are seeking $350,000 in capital funding to repair/replace the aging Frances Anderson Center roofs, now experiencing frequent and costly leaks and associated damage. Support Bolster Resources for Infrastructure Investment Continue to support efforts to restore support for critical infrastructure programs that help cities grow and prosper. Halt diversion of funds from programs, such as the Public Works Assistance Account, the result of which means that communities cannot affordably maintain and secure new infrastructure. Other creative, statewide approaches and/or incentives for local infrastructure funding should also be considered. In addition, join Snohomish County officials in advocating for additional funding for projects in the Multimodal Transportation 30-year Plan that remain unfunded. Public Records Cost Recovery and Privacy Continue to support legislation to strengthen the Public Records Act in response to changing technology and burdensome, increasingly costly requests. Support legislation that helps to provide cost recovery for local agencies in the growing area of electronic records requests, and for public records clearly for commercial purposes. Additionally, clarify retention and disclosure requirements for audio and visual records. Support legislative efforts to reduce costs of retaining these records, as well as efforts to clarify retention requirements and to provide sufficient privacy protection for members of the public who appear in audio/video records. Public Defense Costs Continue to support efforts to provide a state revenue stream for additional city public defense costs as a result of the State Supreme Court’s mandated caseload rule for public defenders. Emergency Responsiveness As a result of recent disasters and emergencies (wildfire, landslides, etc.), support cities’ requests for better ways to address emergency management, including improved ways to coordinate response and communication among agencies, authority to ban fireworks during dangerous situations, etc. Packet Page 221 of 319 Edmonds 2016 Legislative Agenda Page 3 of 3 3 Rulemaking and Fiscal Notes Support efforts to include an analysis of “do no harm” to cities when the State proposes new rules or legislation. Likewise, fiscal notes accompanying legislation should include both the financial costs and benefits (currently only costs are analyzed). Property Tax Growth Allow property tax revenue to exceed the 1% limit and grow with indicators of cost growth. EMS Levy Support efforts to amend the current EMS levy limit of $0.50 per $1,000 of assessed valuation (AV) to $0.75 per $1,000. Washington Wildlife & Recreation Program (WWRP) Support recommended steps to update and improved the 25-year-old WWRP program – for example, with recommendations for more local parks funding into projects that will upgrade and renovate existing facilities. Meanwhile, join other stakeholders in working to ensure that the basic structure and integrity of the WWRP remain intact through any 2016 legislative overhaul of the program. Clarifying and Reinforcing Recreational Liability Immunity for Multi-Purpose Trails Support 2016 legislation being promoted by the City of Mercer Island to reinforce recreational liability immunity for trails used by bicyclists. This issue has been clouded by the recent Camicia v Howard S. Wright Construction and City of Mercer Island case. WRPA will work to ensure that no current recreational immunity protection be undermined in any legislation. Packet Page 222 of 319 DRAFT CITY OF EDMONDS 2016 STATE LEGISLATIVE AGENDA APPENDIX ITEMS TO MONITOR AND POTENTIALLY SUPPORT SYNOPSIS • Growth Management Act Review • Human Services, Homelessness and Affordable Housing • Fiscal Sustainability • Advanced Composites Center Manufacturing Institute • Washington Tourism Marketing Authority • Supplemental Funding for Coordinated Prevention Grants • Public Health • Improve Washington State’s Economic Climate • Increase Funding for Local Economic Development Programs • Reinstate Research and Development Tax Incentive • Workforce Development – Career and Technical Education • REET for Affordable Housing • Local-Option Housing Preservation Property Tax Exemption • Governor’s “Healthiest Next Generation” Initiative Packet Page 223 of 319 Edmonds 2016 Legislative Agenda - APPENDIX Page 2 of 4 2 DETAIL OF MONITOR/POTENTIALLY SUPPORT ITEMS GENERAL Growth Management Act Review Some legislative discussion rose last year—and will probably come up again--about doing a “big look” at the Growth Management Act and perhaps assembling some kind of commission or study to evaluate it and suggest reforms. Depending on the nature of any study, this could affect cities’ interest in the environment, infrastructure, or reducing sprawl. Human Services, Homelessness and Affordable Housing Support efforts to enhance the human services programs to address issues that drive increased homelessness and public safety concerns. Fiscal Sustainability Continue to support efforts to ensure sufficient, stable and flexible revenue for essential city services. OTHER JURISDICTION/AGENCY PROPOSALS The City of Edmonds will also monitor and may potentially support the efforts proposed by other jurisdictions and agencies that may accrue benefit to Edmonds and Snohomish County: Advanced Composites Center Manufacturing Institute Proposals, funding or otherwise to bring an advanced composites center to Snohomish County to support diversification and new industry growth opportunities. Washington Tourism Marketing Authority Legislation establishing an industry-funded Washington Tourism Marketing Authority to contract for statewide tourism-marketing services. Supplemental Funding for Coordinated Prevention Grants Restore funding to the Coordinated Prevention Grant Program (CPG) that was cut in the 2015- 17 Capital Budget. CPGs fund the operation and regulation of local solid-waste facilities, reduce exposure to toxins, and support resources-conservation through recycling and reuse programs. Public Health Establish dedicated state funding for public health and support funding for marijuana prevention. Pursue legislation regulating the sale and use of vapor devices and authorizing public health nurses to dispense drugs for family planning and communicable diseases. Improve Washington State’s Economic Climate Packet Page 224 of 319 Edmonds 2016 Legislative Agenda - APPENDIX Page 3 of 4 3 Improve the state’s economic climate, including attracting private investment, funding STEM education, building necessary infrastructure, reducing the state’s regulatory burden, funding CERB and workforce education, and maintaining the $.09 Rural Economic Development Sales Tax Credit. The State should also focus on policies that promote growth for small- and mid-sized businesses. Increase Funding for Local Economic Development Programs Increase investment in local economic development programs to ensure appropriate funding successful job growth. Priority programs include Associate Development Organizations, the Community and Economic Revitalization Board, “economic gardening” programs, Startup Washington 365, Innovation Partnership Zones, local workforce training programs and Department of Commerce initiatives to market Washington as the best place in the world to operate a business. Reinstate Research and Development Tax Incentive Reinstate the Research and Development tax incentives. Maintain key tax policies that lead to job recruitment, retention and expansion including Business & Occupation (B&O) tax credits, aerospace incentives, and food processing and agricultural incentives. In addition, all tax incentives should be reviewed periodically to ensure that they provide intended returns. Workforce Development – Career and Technical Education Prioritize career and technical education as the funding for K-12 education continues to increase. Proactively engage the broader business community in all strategic planning and implementation for how to target career and technical education investments to ensure that our young adults are best prepared for careers in greatest demand. REET for Affordable Housing Seattle Mayor Murray intends to seek legislation that would enable cities to impose up an additional 0.25% Real Estate Excise Tax by vote of city council, dedicated for investments in affordable housing. The REET revenue would go to construction and M&O of housing affordable to renters earning up to 60% of area median income and home-owners earning up to 80% of area median income. Such affordable housing would need to remain serving the targeted income groups for 50 years. Local-Option Housing Preservation Property Tax Exemption Mayor Murray also intends to seek legislation that would enable cities to provide a customized property tax exemption to owners of existing affordable housing properties who agree to restrict rents to prescribed income cohorts for a minimum period of time. Income thresholds, numbers of units per property, time periods, etc., would all be customized by each jurisdiction. The properties would also be held to minimum housing quality standards, such as the Uniform Packet Page 225 of 319 Edmonds 2016 Legislative Agenda - APPENDIX Page 4 of 4 4 Physical Conditions Standard, for which the tax exemption would free up funds to allow property owners to make needed repairs. Governor’s “Healthiest Next Generation” Initiative The Governor’s Office 2016 Supplemental Operating Budget added permanent funding for staffing associated with the “Healthiest Next Generation” initiative. Ensure that for purposes of the 2017-19 budget, the Governor’s Office and the Department of Health are working toward “built environment” and parks/recreation investments that can enhance public health, guard against obesity, and improve access to the outdoors and to open space for those who need it most. Packet Page 226 of 319 AM-8093 6. D. City Council Meeting Meeting Date:11/10/2015 Time:30 Minutes Submitted For:Patrick Doherty Submitted By:Patrick Doherty Department:Community Services Type: Information Information Subject Title Discussion of Future of Citizens Economic Development Commission Recommendation Forward to 11/17/15 Council Business Meeting for further discussion and action. Previous Council Action On June 2, 2009, the Edmonds City Council passed Ordinance 3735, creating the Citizens Economic Development Commission (CEDC), with a sunset date of 12/31/10. By Ordinance 3808, passed on 10/5/10, the sunset date was extended till 12/31/11. By Ordinance 3868, passed on 12/20/11, the sunset date was extended till 4/29/12. Finally Ordinance No. 3876, passed on 3/20/12, established a sunset date for the Commission of 12/31/15. Narrative At the 2015 City Council Retreat a study subgroup was called for to study and discuss the CEDC, its purpose, usefulness, meeting format, subgroups, and whether to extend the Commission or allow it to sunset. This subgroup, comprised of Councilmembers Bloom, Mesaros and Petso, met informally in October and discussed these issues, offering several observations and/or recommendations to be shared with full Council to inform decision-making on these issues. A detailed summary of the issues raised during those discussions is included in the attached "Memo to Council on EDC Options." The Options offered for consideration by the Council subgroup are as follows: 1. Extend the Commission as is: a. Without sunset clause b. With sunset clause. Number of years till sunset to be determined. 2. Extend the Commission as is: a. With terms of appointees since 2014 extended till 12/31/16; others to be reappointees or new appointees. b. All members being reappointed or newly appointed. c. With term limits d. Without term limits Packet Page 227 of 319 3. Extend the Commission as is: a. With set number and purpose of subgroups. If so, two or three subgroups: i. If two subgroups: 1. Tourism 2. Business Growth & Revitalization ii. If three subgroups: 1. Tourism 2. Business Growth & Revitalization 3. Strategic Action Plan (for items assigned to the EDC or Economic Development Department or for stewardship of future public engagement processes) b. Allowing the Commission to set and determine subgroups as needed, within the scope of their role per code 4. Extend the Commission as 9 members only 5. Sunset the Commission but create two or three new commissions: a. If two: i. Tourism ii. Business Growth & Revitalization b. If three: i. Tourism ii. Business Growth & Revitalization iii. Strategic Action Plan 6. Related to Commission subgroups, if they exist: a. Require public notice and meeting summaries b. Do not require public notice, yet require meeting summaries Attached for your information are: Memo to Council on EDC Options Ordinance 3735 - Original EDC Charter Comprehensive Plan 2015 Economic Element MSchindler PPT to Council with Economic Development Definition EDC Minutes January - October 2015 Attachments Ord_3735 - Original EDC Charter Comp Plan 2015 Eco Dev Element MSchindler PPT to Council Eco Dev Definition EDC Minutes Jan-Oct 2015 Memo to Council on EDC Options Form Review Inbox Reviewed By Date City Clerk Scott Passey 11/05/2015 11:00 AM Mayor Dave Earling 11/05/2015 11:06 AM Finalize for Agenda Scott Passey 11/05/2015 11:13 AM Packet Page 228 of 319 Community Services/Economic Dev. (Originator)Patrick Doherty 11/06/2015 09:33 AM Finalize for Agenda Scott Passey 11/06/2015 09:33 AM Form Started By: Patrick Doherty Started On: 11/05/2015 09:59 AM Final Approval Date: 11/06/2015 Packet Page 229 of 319 Packet Page 230 of 319 Packet Page 231 of 319 Packet Page 232 of 319 Packet Page 233 of 319 Packet Page 234 of 319 Packet Page 235 of 319 Economic Development 97 Economic Development Element Introduction and Discussion of Economic Development The purpose of the Economic Development Element is to state the city’s economic development policies clearly in one place, thereby guiding local policymakers and informing the public about issues relating to the local economy. The chapter is divided into five major sections: Introduction and Discussion of Economic Development, The Edmonds Economy, Economic Development SWOT Analysis, Economic Development Goals and Policies, and Implementation. Why is economic development important? The International Economic Development Council provides the following general objective regarding economic development: “Improving the economic wellbeing of a community through efforts that entail job creation, job retention, tax base enhancements and quality of life.” In simple terms, economic development has traditionally been thought of as meaning encouraging “growth.” In recent years, many communities have focused more on how economic development fits within a general framework of community sustainability. This framework attempts to integrate economic prosperity, environmental sustainability, social and political equity, and cultural engagement as the constituent parts of the community’s overall health. With similar objectives in mind economic development in Edmonds can be defined as “the city’s goals, policies and strategies for growing the local economy in order to enhance the quality of life.” Economic development is essential to preserving the existing level of service and attaining long-range goals for sustainable growth and community vitality. In general, economic development programs and activities affect the local economy by broadening and strengthening the local tax base, providing a greater range of goods and services for local residents, and by providing meaningful employment and entrepreneurial opportunities. Economic development priorities vary widely from community to community, but Edmonds’ priorities have historically coincided with those of many other Puget Sound area communities, including: creating affordable housing, adding employment, downtown and business district revitalization, small business assistance, expansion of existing businesses, new business recruitment and site selection assistance, community marketing, historic preservation, tourism generation, public relations, streamlining permit processes, and special development or streetscape projects (including public art). While the state of the economy may change greatly as boom and bust cycles come and go with each passing decade, these economic development priorities seem to stand the test of time. Greater or lesser emphasis may be placed on specific priorities, but for communities in Washington, including Edmonds, these are the main economic development activities to continue to pursue. Packet Page 236 of 319 Economic Development 98 The Edmonds Economy A solid understanding of the local economy helps a community to effectively guide policies, investments, staff resources, and future plans. The following analysis provides a background of the fundamentals of the Edmonds economy, local household and business characteristics, and their impact on municipal revenues. The Edmonds economy can best be understood by analyzing local demographics and household characteristics, local employment data, and local sales activity. Population The US Census Bureau’s 2013 estimate lists 40,381 residents in Edmonds. That is a 1.7 percent increase since the official 2010 census, lagging behind both the Snohomish County and Washington State growth figures of 2.9 percent and 2.6 percent, respectively, during that period. Of further note in understanding the local economy are the following additional demographic factors: Average age. The 2013 estimated average age in Edmonds is 48.1 years, substantially older than the countywide average age of 37.5, indicating a sizeable retiree population. Several conclusions can be drawn from the relatively older population of Edmonds. x The size of the labor force is smaller in Edmonds than a similar-sized city with a lower average age. x While the retiree population includes a segment on fixed incomes, the city’s higher-than- average household income figures suggest that there is a sizable segment of retirees who have discretionary income. Coupled with greater free time, these retirees constitute a demographic cohort that is able to engage in leisure activities and associated spending that creates economic activity. x The housing stock occupied by the older adults and couples may start to see a turn-over in the next decade, potentially providing more housing for younger adults, couples and young families. If this occurs, it could increase the size of the labor force population and increase demand for certain household and personal goods and services, as well as eating/drinking establishments. Packet Page 237 of 319 Economic Development 99 x Conversely, if the average age continues to increase, it could mean that fewer younger families and workers will reside in Edmonds. This could have a range of economic impacts that would need to be monitored. Ethnic make-up. Edmonds and greater Snohomish County exhibit a lesser degree of racial or ethnic diversity than the State as a whole or many parts of the Seattle-Tacoma-Everett metropolitan area. With nearly 80 percent of residents listed as “white,” Edmonds is less ethnically/racially diverse than the following nearby cities: Figure 30: Percentage of Residents Listed as "White" in US Census Source: American Community Survey 3-yr, 2011-2013 Households. Of the 17,381 households, the degree of home ownership (69 percent) in Edmonds is substantially greater than many nearby cities. Figure 31: Percentage of Owner-Occupied Households Source: American Community Survey 3-yr, 2011-2013 City Percentage of Residents listed as "white" in the US Census Edmonds 79.7 Kirkland 74.3 Mill Creek 66.9 Shoreline 66.8 Seattle 66.7 Everett 66.0 Redmond 58.7 Bellevue 58.2 Lynnwood 56.8 City Percentage Owner-Occupied Households Edmonds 69% Shoreline 65% Mill Creek 63% Kirkland 57% Redmond 54% Lynnwood 53% Bellevue 53% Seattle 48% Everett 45% Packet Page 238 of 319 Economic Development 100 Household income. As would be expected by the high percentage of owner-occupied homes in Edmonds, the average household income levels are also higher than regional averages and generally, although not exclusively, higher than other nearby cities. During the period from 2011-2013, the Edmonds’ median household income was $67,228 per year, compared with a Snohomish Countywide average of $67,192 and a King Countywide average of $70,998. Conclusions that can be made from the preceding data regarding ethnic make-up, home ownership and household income include the following: x With a generally more affluent population, Edmonds residents create demand for a wide variety of goods, services and activities. While nearby communities vie with Edmonds for market share to meet this demand, this fact should be kept in mind when pursuing economic development strategies. x Edmonds’ very robust services sector (see below) provides many related jobs. However, often services-sector jobs pay lower wages than average. Consequently, with higher home prices and rents in Edmonds, services-sector employees may have fewer housing options here. This may create demand for more affordable housing development. Labor Force. Of the city’s total 2013 population of 40,381 the US Census estimates the civilian labor force to be 21,174. This is an important figure to keep in mind when considering the number of jobs in Edmonds. While jobs per capita is often used as an econometric measure, it is can be more insightful to consider jobs per labor force population, which portrays more accurately the availability of jobs for working Edmonds residents. Employment The Edmonds economy is diverse and includes employment in the full range of business sectors: construction, finance/insurance/real estate, retail, services, warehousing/utilities/transportation, government, education, and a small amount of manufacturing. With 13,232 jobs in 2013, Edmonds exhibits a ratio of 0.325 jobs per capita. However, this equates to 0.625 jobs per person in the civilian labor force. The substantial disparity between these two ratios reflects the relatively large amount of Edmonds residents who are retirees and no longer in the labor force. The following Figure 32 provides a quick comparison of jobs, population and jobs per capita in Edmonds and other Snohomish and King County communities. As can be seen, Edmonds provides a relatively lower number of jobs per capita (0.325) than several other nearby cities. However, as mentioned above, when compared with the 21,174 Edmonds residents in the labor force, the Edmonds economy provides 13,232 jobs – a ratio of 0.62 per Edmonds worker. Nevertheless, according to US Census data, Edmonds-based jobs employ only about 20 percent (approximately 4,200) of these Edmonds labor-force residents. That is to say, up to 80 percent (approximately 17,000) of Edmonds workers travel elsewhere to work. Given that Edmonds households exhibit relatively higher median incomes, while predominately working elsewhere; this seems to suggest that the Edmonds economy does not provide a sufficient supply of higher-wage jobs. Packet Page 239 of 319 Economic Development 101 Figure 32: Jobs per Persons in Civilian Labor Force Jobs by Sector It is also of interest to analyze the break-down of jobs by sector. By far the largest single source of employment is the “services” sector, comprised of jobs in such areas as health care, accommodations and food service, arts and entertainment, professional services, etc. Swedish-Edmonds and the numerous health care-related businesses in its vicinity provide a significant portion of these jobs in the “services” sector. In summary, this sector comprises nearly 70 percent of Edmonds jobs – substantially above the averages of Snohomish County and several nearby cities: Figure 33: Edmonds Employment by Sector Source: Puget Sound Regional Council, “Covered Employment Estimates,” 2013 County City Total Jobs Population # Jobs per Capita Labor Force # Jobs per Persons in Civilian Labor Force King Redmond 79,649 57,530 1.384 32,593 2.444 King Bellevue 126,425 133,992 0.944 72,726 1.738 Snohomish Everett 91,310 105,370 0.867 54,725 1.669 King Seattle 499,946 652,405 0.766 393,184 1.272 King/Snohomish Bothell 26,886 35,576 0.756 19,550 1.375 Snohomish Lynnwood 25,474 36,485 0.698 19,019 1.339 King Issaquah 22,310 33,566 0.665 18,236 1.223 King Renton 59,697 97,003 0.615 54,325 1.099 King Kirkland 41,091 84,430 0.487 48,170 0.853 Snohomish Mountlake Terrace 7,201 20,674 0.348 12,516 0.575 Snohomish Edmonds 13,232 40,727 0.325 21,174 0.625 King Shoreline 15,819 54,790 0.289 29,773 0.531 Snohomish Marysville 12,409 63,269 0.196 32,448 0.382 King Kenmore 3,556 21,611 0.165 10,998 0.323 Snohomish Lake Stevens 4,451 29,949 0.149 15,444 0.288 King Total 1,183,811 2,044,449 0.579 1,128,768 1.049 Snohomish Total 264,844 745,913 0.355 391,151 0.677 Sources: Puget Sound Regional Council; American Community Survey 3-yr, 2011-2013 Packet Page 240 of 319 Economic Development 102 Figure 34: Percentage of Jobs in Service Sector Source: Puget Sound Regional Council, “Covered Employment Estimates,” 2013 The second largest employment sector is retail, comprising 12.3 percent of all jobs. While this percentage is generally in line with countywide averages, it is notable that Lynnwood, with its regional shopping mall and nearby shopping centers, exhibits a substantially larger percentage of retail jobs, at 28 percent. Notwithstanding several major employers, including Swedish-Edmonds, the Edmonds School District, major assisted-living/rehab centers, larger restaurants, major auto dealers and large grocery store outlets, among others, much of Edmonds’ employment base is comprised of small businesses. Among these small businesses figure retail shops, eating and drinking establishments, professional services firms, personal services establishments, and many home-based businesses. The manufacturing sector, in contrast, provides only 87 jobs and constitutes a substantially minor employment sector, which is similar to many suburban Snohomish and King County communities. Conversely, Everett and some areas of unincorporated Snohomish County provide a large number of manufacturing jobs. x Based on the foregoing snapshot of the Edmonds employment base, the following conclusions can be drawn: x The services sector will continue to dominate the Edmonds employment base, with continued growth expected, especially in the health care sector. x While competition exists from nearby communities, the retail sector provides a significant opportunity for additional employment growth. x The following sectors will likely remain stable: education; government; finance, insurance, real estate; wholesale, transportation, utilities. x The construction sector is likely to see an upturn as additional commercial, multifamily and mixed-use development occurs throughout the City. City Percentage of Jobs in Service Sector Edmonds 70% Mill Creek 59% Shoreline 46% Lynnwood 45% Snohomish County 35% Packet Page 241 of 319 Economic Development 103 x The manufacturing sector will likely remain small, but growth is likely to increase in the artisanal industries, such as food, beer, spirits and other products, as well as low-impact, specialty manufacturing, such as software, electronics, green technology, etc. x A substantial gap exists between Edmonds residents in the labor force and Edmonds- based jobs. Additional, higher-paying jobs in all sectors in Edmonds would likely help reduce this gap. Additionally, this would help increase quality of life, reduce regional commuting, and increase the City’s tax revenue. x Conversely, a substantial number of jobs in Edmonds are occupied by residents of other outside communities. Additional housing within a greater distribution along the affordability spectrum could help capture the latent housing demand of many Edmonds workers. Retail Sales An analysis of overall retail sales is also very insightful in understanding the Edmonds economy. Comparison with other nearby communities yields an understanding of strengths and weaknesses in local components of retail sales, indicating potential sources of sales “leakage.” Figure 35 shows the top (over $10,000,000) retail sales sectors (by NAICS title) in 2013 of the 50 sectors reporting. Figure 35: Top Retail Sectors in Edmonds, 2013 Source: Puget Sound Regional Council, “Covered Employment Estimates,” 2013 As presented in the table, automobiles and other vehicles are the top retail sales category by a wide margin. At just over half of the car-sales figure, the food and drink sector is also substantial. Another important data set to consider is retail sales per capita, especially as it compares with other nearby communities. Retail Sector (NAICS title)Taxable Retail Sales (in millions) Cars & Other Vehicle Dealers 152.2$ Food Service, Caterers, Bars 87.0$ Food/Beer/Wine/Liquor Stores 29.4$ Construction (new housing)25.0$ Apparel/Accessories/Jewelry Stores 22.8$ Health Care and Social Assistance 17.3$ Auto/Personal/Household Goods Repair 16.2$ Used Merchandise/Pet/Art/Gift/Office Stores 14.3$ Construction (exterior, finishing, equipment)10.9$ Pharmacies/Beauty/Personal Care Stores 10.5$ Packet Page 242 of 319 Economic Development 104 Figure 36: Taxable Retail Sales per Capita in 2013 Source: American Community Survey 3-yr, 2011-2013 As shown in Figure 36, the city of Lynnwood, with its regional mall and associated shopping centers, captures a great deal of retail sales, with the highest retail sales per capita – approaching four times the amount in Edmonds. Kirkland, a similar-sized city in King County, captures modestly more retail sales, while neighboring Shoreline sees almost the same per-capita sales. Even more insightful is an estimate of sales per capita within key retail categories as a function of per-capita income, compared with Western US standards. This exercise provides an estimate of the “leakage” of retail sales to other communities that could potentially be captured by Edmonds residents within Edmonds. One starts by using standards provided by the US Census, Bureau of Labor Statistics, and the Washington Department of Revenue, which indicate that the portion of annual per-capita income routinely spent by Western US residents on the main retail categories listed below is 19.94 percent. Based on the City’s per-capita income and population, one can determine the total income anticipated to be spent by Edmonds’ residents. Applying the aforementioned 19.94 percent retail sales expenditure rate to the City’s total income, one arrives at the anticipated total retail sales by Edmonds’ residents, otherwise known as “demand” for these retail categories. By analyzing the City’s actual retail sales receipts for these categories, one can quantify both the total retail sales “leakage” and the relative gap within each retail category. The following figures break down this analysis: Figure 37: Edmonds Actual Aggregate Retail Sales as a Percentage of Potential Sales Source: US Census; American Community Survey 3-yr, 2011-2013; Bureau of Labor Statistics; WA Department of Revenue CITY TAXABLE RETAIL SALES Lynnwood 57,289$ Kirkland 23,199$ Shoreline 15,582$ Edmonds 15,198$ Mukilteo 11,203$ Mountlake Terrace 9,522$ Total 40,381 40,892$ 19.94% 8,152$ 1,651,259,852$ 329,201,769$ 279,092,756$ Expected Expenditures by City's Residents for Selected Categories Estimated Taxable Retail Sales Description City Population, 2013 Census estimate Per Capita Income, 3-yr ACS 2011-2013 Total % of CU Income Spent on Categories Listed (Western US Avg.) Avg. Retail Spending Per Capita for Selected Categories (Edmonds) Total Income of City's Residents Packet Page 243 of 319 Economic Development 105 Figure 38: Edmonds Actual Retail Sales by Category as Percentage of Potential Sales Source: US Census; American Community Survey 3-yr, 2011-2013; Bureau of Labor Statistics; WA Department of Revenue **Note: A ratio of 1:1 would signify a 100 percent capture in Edmonds of Edmonds’ latent demand for that category. A ratio under 1 signifies a greater capture of market demand for a category than Edmonds demand. A ratio over 1 signifies uncaptured demand or a retail sales “leakage” to other communities. The principal conclusions to be drawn from the foregoing analysis of retail sales in Edmonds are as follows: x Among the main retail sales categories, Edmonds captures approximately 84 percent of the total retail sales that would be expected from Edmonds residents, based on Western US average retail sales rates, with up to $57,929,741 of potential spending going elsewhere. x This figure, however, is skewed substantially by vehicle sales, because the rate of capture in Edmonds is higher than average and the value of vehicle sales is high. Extracting vehicle sales from the equation, Edmonds captures approximately 51 percent of retail sales that would be expected from Edmonds residents, based on Western US average retail sales rates. x Consequently, there is an almost 50 percent “leakage” of potential nonvehicle-related retail sales from Edmonds – an amount that could total as high as $125,000,000 annually. x In addition, while the vehicle sales sector is valuable to the Edmonds economy, the remaining major retail sectors are providing substantially less than Edmonds residents’ demand for such goods and services. % of CU Income Spent on Category (Western US Avg.) Est. Demand for Category by City's Residents (2013) Edmonds Taxable Retail Sales for Category (2013) Ratio of Total Consumed to Total Demanded - the "Gap" 4.39% 72,417,652$ 85,776,628$ 0.844 0.22% 3,627,818$ 1,040,569$ 3.486 0.63% 10,343,492$ 481,624$ 21.476 0.04% 606,012$ 1,101,342$ 0.550 0.39% 6,408,539$ -$ 2.71% 44,787,121$ 20,189,446$ 2.218 0.52% 8,513,896$ 1,055,428$ 8.067 0.37% 6,179,014$ 1,529,057$ 4.041 4.68% 77,234,377$ 148,878,789$ 0.519 3.89% 64,262,080$ 5,220,946$ 12.309 0.77% 12,684,978$ 2,044,641$ 6.204 0.27% 4,408,864$ 1,354,332$ 3.255 1.07%17,727,926$ 10,419,954$ 1.701 19.94% 329,201,769$ 279,092,756$ 1.180 Gasoline Pet Supply Toys, Hobbies, and Playground Equipment Personal Care Products Total Floor Coverings Major Appliances Apparel and Services Footwear Other Apparel and Services Vehicle Purchases Category Eating and Drinking Places Household Textiles Furniture Packet Page 244 of 319 Economic Development 106 x This all points out that, given the volatility and size of the vehicle sales sector, growth in the other sectors could help protect against an over reliance on that sector. In 2013, vehicle sales made up 32.4 percent of the total taxable retail sales for businesses with locations in Edmonds. City Revenues and Sustainability Economic development is an important issue not only because it addresses jobs, availability of goods and services and quality of life, but also for its role in supporting city revenues on a sustainable basis. Of the City’s annual tax revenues, property tax comprises 38.9 percent, utility tax 18.4 percent and sales tax 16.9 percent, for a combined total of almost 75 percent of municipal deriving from taxes. Economic vitality is key to ensuring the continued sustainability of these tax revenue sources in order to ensure continued support of valuable city services and the quality of life enjoyed by residents and businesses. Figure 39: Edmonds General Revenues by Source Source: City of Edmonds Adopted 2015 Budget Services Quality of Life Q Revenue Packet Page 245 of 319 Economic Development 107 The following figure compares Edmonds against other nearby communities in terms of percentage contributions from sales and property taxes to municipal revenue: Figure 40: Percentage Contribution of Sales and Property Tax Source: Budget documents from corresponding cities As one can see, Lynnwood relies substantially more than Edmonds and other nearby communities on retail sales tax, given the presence of the regional shopping mall and associated shopping centers in that community. Edmonds and several other communities rely to a greater degree on property tax revenues. While this is often a more stable continued source of revenue than sales tax revenue, the State-imposed limit of no more than one-percent annual growth in property tax revenue (absent a voter-approved levy) does not keep up with inflation and has transformed this source into more of a revenue baseline rather than a source of growth. In the face of inflationary pressures and increased demands for services, municipalities like Edmonds must seek revenue growth from other sources. Additionally, in the case of Edmonds, in light of the substantial “leakage” of potential retail sales to other communities, recapture of even a modest amount of this leakage could yield much-needed additional sales tax revenue. While it is simple to establish a goal of increasing sales tax revenues, it is more difficult to determine how to implement that goal. Many cities have focused on new development because of its potentially positive impact on both sales and property taxes. Appropriately sited and sized development/redevelopment projects increase: x Property tax receipts through the “new construction” provision that captures new construction value-based property tax for the first year a project is brought on line and adds that value to the city’s future property tax baseline. x Sales tax revenue from construction materials and activity. x Sales tax revenue from both personal and business spending accruing from new residents, workers and businesses within newly developed buildings. x Utility tax revenue from a greater number of utility customers. Development opportunities in Edmonds are generally limited to redevelopment in the business districts where under-developed parcels may still be found. This does not imply a need for wholesale redevelopment of entire districts, but rather an emphasis on appropriately sited and sized residential, City Sales Tax Property Tax Edmonds 17% 39% Lynnwood 28% 17% Mukilteo 20% 34% Mill Creek 21% 49% Bothell 14% 14% Kirkland 12% 18% Packet Page 246 of 319 Economic Development 108 mixed-use and commercial projects in key locations, such as the Highway 99 corridor, Westgate, Five Corners and select locations in and near Downtown. Consequently, this chapter includes goals and policies that reflect the need to accommodate appropriate development/redevelopment throughout the various business districts in Edmonds. Lastly, another source of potential growth in retail sales and the resulting municipal tax revenue could lie in achieving greater energy efficiency in Edmonds’ homes and businesses. A 2010 study conducted by Sustainable Edmonds reported that utility consumption just from electricity and natural gas constituted on the order of $35-40 million annually in the 2008-2009 period. While that figure can vary considerably as energy prices vary, a figure on the order of $30+ million suffices for planning purposes. Sustainable Edmonds has further identified that through relatively modest energy- saving interventions on existing homes and businesses, approximately 10 percent savings can be achieved, which could free up approximately $3 million dollars in additional discretionary income among Edmonds residents. Economic Development SWOT Analysis Edmonds’ current strengths, weaknesses, opportunities, and threats (SWOT) relating to economic development As a companion to of the foregoing analysis of the fundamentals of the Edmonds economy, the following “SWOT” analysis assists in preparation of the goals and policies for economic development in Edmonds. Strengths: x Amenity-rich community with high quality of life o Picturesque waterfront setting, with publicly accessible waterfront and rich variety of parks and recreational activities o Traditional downtown with array of specialty retailers, food and drink establishments, entertainment and services, complemented by free parking o Distinctive neighborhoods and business districts o Regionally renowned events and festivals o Historic character x Intermodal transit connections x Port of Edmonds’ role in economic vitality, especially as anchor to strong, growing maritime business sector Packet Page 247 of 319 Economic Development 109 x Publicly accessible fiber optic network in the Downtown area x Strong, prominent and regionally recognized arts community x Burgeoning health services sector, anchored by Swedish-Edmonds x Strong and prominent educational infrastructure from public and private K-12 institutions to Edmonds Community College x International business community, offering diverse array of goods and services, both in Highway 99 “International District” and throughout the City x Strong social capital and community pride x High degree of home ownership x Low rates of unemployment and poverty Weaknesses: x Limited retail trade area due to geographical constraints (Puget Sound to the west, distance from I-5) and prominence of major regional retail centers and lifestyle centers in nearby communities x Potentially restrictive land use and parking regulations in the business districts compared with other communities x Lack of large, regularly shaped parcels to accommodate redevelopment in commercial areas outside the downtown BC zone x Limited amusement/family entertainment establishments relative to surrounding communities. x Shortage of tourism infrastructure, such as full range of accommodations, public restrooms, way-finding signage, etc. x Shortage of affordable housing opportunities x Substantial portion of resident labor force commutes away for work, while large number of workers commute in to town for work Opportunities: x Location, “character” and natural assets can leverage additional economic development by nurturing existing businesses for growth and expansion and recruiting new, complementary businesses that seek those assets. x Existing and planned intermodal transit connections can leverage transit-oriented development. Packet Page 248 of 319 Economic Development 110 x Through enhanced connectivity, opportunities exist to maximize the synergy and economic impact of the Edmonds Center for the Arts with the Downtown business community,. x The burgeoning arts community can leverage greater tourism, artisanal manufacturing and associated business. x Highly skilled, educated workforce provides opportunities for businesses to locate in Edmonds that offer high-paying jobs x Continued growth in the emerging business sectors of artisanal and craft producers, including microbreweries, distilleries, specialty foods, and low-impact, specialty manufacturing. x Telecommunication/technology assets can provide better service for existing business customers and attract new business. x Infrastructure improvements around the business districts can enhance their attractiveness for investment and viability of commercial and mixed-use development. x Downtown and the Highway 99 corridor near the medical services node around Swedish- Edmonds offer opportunities for additional hospitality facilities. x Underdeveloped sites in the City’s business districts (e.g., Westgate, Fiver Corners, Highway 99 corridor, etc.) offer opportunities for appropriate commercial and/or mixed- use redevelopment projects. Additional population density in business districts can add market demand for goods and services and employee base for new and growing businesses. x Large numbers of workers who commute to Edmonds create additional demand for affordable housing x Travelers through Edmonds via the Washington State Ferry system offer potential for greater business activity. x Senior, more affluent residents provide opportunities for businesses related to that demographic cohort. x Increased energy efficiency in homes and businesses could free up discretionary income to support more local spending Packet Page 249 of 319 Economic Development 111 Threats: x Retail “leakage” (i.e. loss of potential local sales activity to areas outside of the City of Edmonds) x Wider variety and availability of housing options and commercial space elsewhere x Concerns over the long-term fiscal sustainability of City of Edmonds services and infrastructure without additional significant business sector growth x Increasing volumes of train traffic, with resulting increase in blockage of at-grade crossings, could threaten economic vitality of the waterfront community. Economic Development Goals & Policies Each key goal in this element (or section) is identified by an alphabet letter (for example, “D”). Goals are typically followed by associated policies and these are identified by the letter of the goal and a sequential number (for example, “D.2”) Economic Development Goal A. Foster a healthy business community that encourages appropriately scaled growth and investment that offers a wide range of goods and services, provides employment, and enhances municipal revenue. A.1 Continually strive to offer an efficient, timely and predictable regulatory environment within the framework of a strong customer service approach. A.2 Develop or maintain business recruitment programs, including a tool box of possible incentives, to encourage a wide range of new business development, including retail, service, artisanal manufacturing and professional services sectors. A.3 Foster business expansion and retention through existing and enhanced programs. A.4 Prioritize purchasing from local businesses while balancing a concern for cost containment. A.5 Promote local business through enhanced public awareness campaigns, events, awards programs and other activities. A.6 Promote emerging business sectors such as artisanal and craft producers, including microbreweries, distilleries, specialty foods, etc., as well as low-impact, specialty manufacturing, including software, electronics, green technology, etc A.7 Continue to partner with business leaders, organizations and community members, such as the Port of Edmonds, Edmonds Chamber of Commerce, etc., to leverage business opportunities and to solicit and address feedback to enhance the business environment. A.8 Leverage business opportunities related to travelers to/from Edmonds using the Washington State Ferry system. Packet Page 250 of 319 Economic Development 112 A.9 Pursue greater energy efficiency in homes and businesses to free up discretionary income for more local spending. Economic Development Goal B. Revitalize and enhance the city’s business districts, balancing the needs for housing, commerce and employment development with neighborhood character, amenities and scale. B.1. Adopt land use policies, zoning, and design guidelines that are supportive of economic development, while recognizing neighborhood character, context and impacts. B.2 Monitor and potentially revise parking requirements in business districts to encourage business development, while reasonably accommodating parking demand. B.3. Pursue strategic planning efforts and/or develop land use regulations that will encourage viable, appropriately scaled commercial and mixed-use redevelopment of key properties in the City’s business districts. B.4. Continue to foster and enhance the economic vitality of Downtown Edmonds, including retention and growth of existing businesses, attraction of new businesses, and promotion of appropriate in-fill redevelopment. Monitor and enhance the Edmonds Downtown Business Improvement District in its efforts to fund business promotion, marketing, improvement projects, beautification, etc. B.5. Provide staff support to businesses wishing to explore the potential of additional Business Improvement Districts in other commercial areas to help fund business promotion, marketing, improvement projects, beautification, etc., in a sustainable fashion. B.6. Promote enhanced connectivity between the Edmonds Center of the Arts and the Downtown business community to maximize synergy and economic impacts. B.7. Continue to support an historic preservation program that works to identify and preserve historic architectural, archeological and cultural resources for future generations. This can include use of available incentives and the historic preservation building code to encourage property owners to register eligible historic buildings. B.8. Work to “brand” and promote distinct business districts where there is a natural identity, such as the Highway 99 International District, Westgate, the Swedish Hospital Medical District, and the waterfront, among others. B.9. Work with property owners, developers and investors to seek appropriate redevelopment in underdeveloped and/or emerging business districts, such as the Highway 99 medical services district, Five Corners, etc. Ensure that redevelopment in business districts provide a quality environment with character, walkability and amenities for patrons and residents to enjoy. Packet Page 251 of 319 Economic Development 113 B.10. Implement regulations and/or design guidelines that will ensure the development of quality retail and commercial space that can physically accommodate a variety of future uses. B.11. Implement infrastructure and technology improvements around business districts to provide enhanced service, retain and attract business. Economic Development Goal C. Diversify and grow the City’s economic make-up to reduce sales leakage, attract spending from nearby communities, enhance local employment, and increase municipal tax revenues to support local services. C.1. Identify under-represented business sectors and work with partners, property owners and/or developers to recruit new businesses that help fill under-met market demand. C.2. Leverage technology assets, such as existing fiber connections, to support technology-based businesses and potentially to pursue new revenue streams. C.3. Focus on recruitment and “buy local” community marketing on consumer spending segments in which there is significant “leakage” and also a strong possibility of recapturing spending. C.4. Employ strategic marketing opportunities to attract consumer spending from beyond Edmonds. C.5. Pursue available incentives to foster appropriate redevelopment, where possible. C.6. Encourage longer hours of business operation and/or more evening uses in the business districts to add options during “peak” hours of consumer spending. Economic Development Goal D. Support and enhance the community’s quality of life for residents, workers and visitors in order to sustain and attract business and investment, and enhance economic vitality. D.1. In concert with the Housing Element’s Goals and Policies, pursue a housing strategy that seeks to accommodate a wide variety of housing options, both in design and affordability, to meet the demands of the full range of the working population, retirees, students, artists, et al. D.2. Recognizing the value of a progressive community in retaining and attracting business, continue to foster an open and accepting community culture that respects diversity. D.3. Support and enhance social, cultural, artistic, recreational and other learning activities for residents, workers and visitors. D.4. Pursue efforts to communicate with the public about the value of economic vitality in sustaining the City’s quality of life, services and amenities. Packet Page 252 of 319 Economic Development 114 D.5. Integrate programs and activities related to economic prosperity with objectives related to environmental sustainability, social and political equity, and cultural engagement. Economic Development Goal E. Expand and enhance the tourism sector to attract outside spending to help fuel the local economy. E.1 Continue to support existing, and provide support to new, events and festivals that attract visitors. E.2. Continue to support and enhance the arts/culture sector and the visitors that arts/culture events and activities attract. E.3. Support and enhance sporting, nature, and other outdoor events and activities that attract visitors. E.4. Strategically employ marketing media and resources to attract visitors. An overall marketing strategy should include a variety of traditional marketing, online marketing, earned media presence and use of social media. E.5. Market Edmonds as a year-round destination for its waterfront location, historic downtown, arts community and venues, eating and drinking establishments, international shopping and dining, natural amenities, gardens and flower displays, parks and recreational assets, etc. E.6. Support the tourism infrastructure, including visitor amenities such as public restrooms, the visitors’ center, way-finding signage, enhanced waterfront accessibility etc. E.7. Support efforts to enhance the hospitality infrastructure, including potential for an increased number and/or wider range of lodging establishments Downtown, in the medical services district on Highway 99, and/or in other business districts. Implementation The policies in this document were constructed to provide a supportive foundation for future economic development projects, legislation and decisions. Implementing the city’s policies will require cooperative involvement on the part of the City, other public entities, and business and community organizations. As stated throughout this chapter, economic development in Edmonds could require a variety of measures on the part of the City and other entities, including such measures as: x Staff support, outreach and actions in support of business attraction and expansion, as well as promotion of investment and development x Legislative actions (such as decisions related to zoning, incentives, fees and taxes, permit/business requirements, etc.) Packet Page 253 of 319 Economic Development 115 x City expenditures on such things as amenities and infrastructure, and potential property acquisition x Actions by the Port of Edmonds to attract and expand marine-related business and activity x Programs provided by Edmonds Community College that support work-force development, job readiness, job placement, etc. x Collaborative efforts between the Chamber, City and other entities to create and enhance a positive, business-friendly environment In addition, as part of a larger regional economy, the City of Edmonds and its partners must continue to work actively with regional economic development organizations such as the Economic Alliance of Snohomish County, the Snohomish County Economic Development Department, the Greater Seattle Trade Alliance, the Washington Economic Development Association, the Puget Sound Regional Council, the Prosperity Partnership, and the Washington State Department of Commerce, among others. Strategic Action Plan After approximately two years of work on the part of staff, consultants, the Economic Development Commission, and Councilmembers, together with substantial public involvement, on April 2, 2013 the Edmonds City Council approved the City’s Strategic Action Plan (SAP). The plan identifies both short-term (3-5 years) and mid-term (5-10 years) community strategic objectives, as well as specific action tasks and responsible participants, schedules and performance measures to achieve them. The SAP is organized into five general strategic objectives: 1. Create economic health, vitality and sustainability 2. Maintain, enhance and create a sustainable environment 3. Maintain and enhance Edmonds’ community character and quality of life 4. Develop and maintain a transportation and infrastructure system to meet current and future demand 5. Provide responsible, accountable, and responsive government Each strategic objective is further subdivided into 88 specific action items to achieve implementation. Strategic Objective 1, as mentioned above, is most directly involved with economic development through a series of action items related to general economic sustainability, marketing of business districts, promotion of business development, business outreach and development and a series of land use standards and design guidelines intended to foster investment and appropriately scaled redevelopment. Packet Page 254 of 319 Economic Development 116 However, additional action items (for a total of 22) related to economic development can be found throughout the SAP, illustrating the importance of economic development in the City’s strategic direction. As mentioned above, the SAP spans action items that can be worked on immediately to those that may take many years. Nevertheless, it is incumbent on all participants to begin the process of implementation. Implementation is scheduled to begin in 2015 pursuant to a Council-approved implementation plan. Notwithstanding all the above, the SAP does not enshrine the totality of economic development activities to be pursued by the City and its partners. Strategic economic development initiatives, in response to the bulleted items stated earlier will need to be pursued on an on-going basis. These initiatives will in many cases be complementary to action items identified in the SAP. Performance Measures Economic development is a tireless activity in pursuit of enhanced economic vitality that is often more influenced by exogenous economic factors than local actions. For this reason it is difficult to measure on a year-to-year basis the performance of the actions of a local agency and its partners on a community’s economic health. Did an increase in business activity, home starts or jobs result from local programs, incentives and/or outreach or would those economic successes have arisen otherwise in a booming economy? Conversely, do lower sales, higher unemployment and a sagging construction sector reflect on unsuccessful local economic development programs or more respond to a regional, national or even global economic down-turn? Whether or not economic success or failure can be attributed to any local actions, it is insightful and informative to monitor the local economy’s performance and to attempt to steer economic development strategies in response. To this end, one of the two most basic performance measures related to a local community’s economic health is growth or decline in overall employment. What’s more, in its adopted planning growth targets Snohomish County has allocated 2,269 new jobs to the City of Edmonds for the planning horizon of 2035. While job growth does not follow a straight line year over year, this 20-year planning target provides a good index to gauge annual job growth in Edmonds. The Comprehensive Plan contains a small number performance measures (no more than one per element) that can be used to monitor and annually report on the implementation and effectiveness of the Comprehensive Plan. Performance measures, as identified in the Comprehensive Plan, are specific, meaningful, and easily obtainable items that relate to sustainability and can be reported on an annual basis. They are intended to help assess progress toward achieving the goals and policy direction of each major Comprehensive Plan element. {Note: The measure identified below is specifically called out as matching the above criteria and being important to economic development goals and will be reported annually, along with performance measures for other Comprehensive Plan elements. It is not intended to be the only measure that the City may use for economic development purposes. Packet Page 255 of 319 Economic Development 117 Performance Measure: Report the number of jobs within the City each year with a goal of reaching 13,948 jobs, excluding jobs within the resource and construction sectors, by 2035. This would require adding approximately 95 jobs annually from 2011 to 2035. Packet Page 256 of 319 Wh a t i s E c o n o m i c De v e l o p m e n t ? Ac c o r d i n g t o t h e I n t e r n a t i o n a l E c o n o m i c D e v e l o p m e n t C ou n c i l , e c o n o m i c d e v e l o p m e n t i s i n t e n d e d t o a c h i e v e th e f o l l o w i n g g e n e r a l o b j e c t i v e : Im p r o v i n g t h e e c o n o m i c w e l l b e i n g o f a c o m m u n i t y th r o u g h e f f o r t s t h a t e n t a i l j o b c r e a t i o n , j o b r e t e n t i o n , t a x ba s e e n h a n c e m e n t s a n d q u a l i t y o f l i f e . Ec o n o m i c d e v e l o p m e n t i n E d m o n d s c a n b e d e f i n e d a s “t h e c i t y ’ s g o a l s , p o l i c i e s a n d s t r a t e g i e s f o r g r o w i n g t h e lo c a l e c o n o m y i n o r d e r t o e n h a n c e t h e q u a l i t y o f l i f e . ” Packet Page 257 of 319 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION January 21, 2015 The Citizens Economic Development Committee meeting was called to order at 6:00 p.m. by Chair Witenberg in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT Bruce Witenberg, Chair Kevin Garrett, Vice Chair Jenny Antilla John Dewhirst Darrol Haug Jamie Reece (arrived 6:09 p.m.) John Rubenkonig Michael Schindler Rich Senderoff Darlene Stern Douglas Swartz Teresa Wippel COMMISSIONERS ABSENT Roger Hertrich Nicole Hughes Debbie Matteson PLANNING BOARD LIAISON Phil Lovell ELECTED OFFICIALS PRESENT Councilmember Joan Bloom STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Cindi Cruz, Program Coordinator Jeannie Dines, Recorder 1. OPENING REMARKS Chair Witenberg reported Commissioner Matteson has an excused absence. He reported the Council has tentatively scheduled interviews for the vacant Council position on February 17 and 18. Recognizing that Commissioners may want to apply for the vacancy or attend the interviews, the February 18 CEDC meeting was tentatively rescheduled to Monday, February 23. 2. AMENDMENTS TO AGENDA – None 3. APPROVAL OF ECONOMIC DEVELOPMENT COMMISSION MINUTES OF DECEMBER 17, 2014 COMMISSIONER DEWHIRST MOVED, SECONDED BY COMMISSIONER RUBENKONIG, TO APPROVE THE MINUTES OF DECEMBER 17, 2014. MOTION CARRIED UNANIMOUSLY. (Commissioner Reece was not present for the vote.) 4. ELECTION OF 2015 CHAIR & VICE CHAIR Chair Witenberg described the procedures for election of Chair and Vice Chair, advising those elected will serve a one year term commencing with the conclusions of this meeting and lasting until the conclusion of the January 2016 meeting, assuming the Council extends the current December 31, 2015 Approved Minutes Economic Development Commission January 21, 2015 Page 1 Packet Page 258 of 319 sunset date of the CEDC. He advised neither he nor Vice Chair Garrett would accept a nomination as Chair or Vice Chair. He opened nominations for the position of Chair. COMMISSIONER GARRETT NOMINATED MICHAEL SCHINDLER AS CHAIR. COMMISSIONER STERN SECONDED THE NOMINATION. There were no further nominations and Chair Witenberg closed nominations for Chair. NOMINATION OF MICHAEL SCHINDLER AS CHAIR CARRIED UNANIMOUSLY. Chair Witenberg opened nominations for Vice Chair. Commissioner Haug thanked Vice Chair Garrett and Chair Witenberg for their leadership during the past year. COMMISSIONER HAUG NOMINATED JOHN RUBENKONIG AS VICE CHAIR. COMMISSIONER GARRETT SECONDED THE NOMINATION. There were no further nominations and Chair Witenberg closed nominations for Vice Chair. NOMINATION OF JOHN RUBENKONIG AS VICE CHAIR CARRIED UNANIMOUSLY. 5. STATUS OF COMPREHENSIVE PLAN ELEMENTS UPDATES INCLUDING HOUSING, LAND USE, AND ECONOMIC DEVELOPMENT Development Services Director Shane Hope explained the Comprehensive Plan update is due mid-2015. Due to limited time and resources, the intent is to be focused and concise and not create a new plan but to improve, update and modify the existing plan where appropriate. The process is an element by element review, providing opportunity for public input, and ultimately all the elements will be considered together along with public hearings prior to final adoption. The Sustainability, Housing, and Land Use Elements have been reviewed so far; the Economic Development element is the next element to be reviewed. She advised of an open house on the Comprehensive Plan update on February 25. Economic Development & Community Services Director Patrick Doherty explained this draft follows the same format as the existing Economic Development Element. The goals and policies have been updated based on input from staff, a CEDC subcommittee, and the CEDC. He updated the narrative to reflect current demographics such as income, sales, jobs, etc. as well as updated the implementation section to reference the Strategic Action Plan. The performance measure is related to employment; Snohomish County has allocated 2,269 new jobs to Edmonds for the planning horizon of 2035. The final draft of the element that incorporates the CEDC’s comments will go to the Planning Board next Wednesday and to the City Council in February. Mr. Doherty and Ms. Hope responded to questions and discussion ensued regarding how the Economic Development Element is implemented, plans for an annual report on implementation, revisions to the Comprehensive Plan limited to once a year with minimal exceptions, required Comprehensive Plan update every 8 years, examples of implementation, actions by the Port to attract business activity, tracking/measuring how code changes affect business inquiries, how City services affect quality of life, revenue generated by the hospital, sales tax generated by car sales, new car dealerships’ trade areas, volatility of revenue from vehicle sales revenue, retail leakage, and available parcels in Edmonds’ portion of Highway 99. Approved Minutes Economic Development Commission January 21, 2015 Page 2 Packet Page 259 of 319 Mr. Doherty commended the CEDC on the great process to review the Economic Development Element. Vice Chair Garrett asked staff to keep the Commission informed regarding the Planning Board’s and City Council’s review of the element. 6. HIGHWAY 99 TASK FORCE UPDATE Commissioner Rubenkonig explained the Highway 99 Task Force has been meeting for several years; he is a newcomer to the group. A short length of Highway 99 is located within City; the hospital district at the north end and Burlington Coat Factory property at the south and smaller parcels in between. The Task Force discusses topics such as the likelihood of a new tenant at Top Foods and updates on the hospital and the Burlington property. Council President Fraley-Monillas also attends the meetings. Mr. Doherty referred to two key properties, the Burlington Coat Factory property and the Behar property at 220th. The two uses on the Burlington property occupy less than half the site. There are plans for a new restaurant at the corner of the Behar property and conceptual plans for the remainder of the site. Tomorrow Finance Director Scott James and he are meeting with Carl Zapora, Verdant, to discuss plans for their property. Ms. Hope added the Task Force also discussed funds appropriated by the City Council for a Highway 99 Plan which will begin in late 2015. Discussion followed regarding the potential sale of the Edmonds Conference Center, ownership of the Conference Center by Edmonds Community College, whether the Edmonds Conference Center is required to be available for public use, and interest in having the building continue to be a community resource. 7. BUSINESS DISTRICTS ENHANCEMENT SUB-GROUP UPDATE Commissioner Rubenkonig reported the subgroup’s recent meeting included discussion regarding: • Draft Economic Development Element • Westgate and what area of the City to consider next; the most likely being Five Corners. o Five Corners is relatively close to the Hospital District. What could be done in Five Corners to provide housing that would be more affordable for hospital employees • Requiring frontage improvements, roads, utilities when properties develop/redevelop • Developing a business website The Commission discussed how to move forward with a plan for Five Corners, Commissioners familiarizing themselves with the UW Green Future Lab’s proposal for Five Corners, the City’s current reactive versus proactive approach to planning, next step in the process for Five Corners and developing a vision and plan for Five Corners to attract developers. 8. TOURISM & VISITORS SUB GROUP UPDATE Commissioner Dewhirst reported the sub group’s February 3 meeting will include discussion regarding projects for 2015, past activities/accomplishments, and updates on projects such as downtown restrooms. The sub group is seeking new members and he invited Commissioners to inform him of ideas for potential projects. He has heard some interesting things when inquiring in the community about ways to enhance Edmonds for visitors and residents. Chair Witenberg referred to an email from Greg Urban, Chamber of Commerce, and his offer for their Economic Development Committee to provide a quarterly report to the CEDC to coordinate efforts. Mr. Doherty reported lodging tax funds must be used to promote tourism, events and advertising. The City contracted with Ellen Hyatt to assist with the Strategic Plan and this week she delivered a strategic Approved Minutes Economic Development Commission January 21, 2015 Page 3 Packet Page 260 of 319 advertising plan. That plan and staff’s research found the need for not only a regional presence to attract day trippers but to attract visitors from further away such as Canada. He also reported: • The new tourism website and Facebook page have been up since early December • The tourism website contains a new, more concise video narrated by Rick Steves • Edmonds was not selected to host the Washington State Historic Conference in May; he will continue to attract them in the future unless the reason is not enough hotel rooms • An investment group is interested in building a boutique hotel in downtown Edmonds • Cindi Cruz and Ellen Hyatt plan to a presentation to Canadian organizations that bring charter buses and shoppers to Edmonds A brief discussion followed regarding ability for Canadians to take the train to Edmonds, and the outlet mall attracting visitors from Canada. 9. CONTINUE BRAINSTORMING IDEAS TO CONSIDER FOR 2015 Commissioners who were not present at the December 17 meeting suggested the following topics: • Public restrooms downtown • Sculptures throughout the City • Tackle items on Strategic Action Plan • Car rental company – Zip Car, Car-to-Go Discussion followed regarding the Tourist Sub Group’s efforts regarding downtown restrooms, cost of maintaining public restrooms, partnering with other organizations on maintenance, offering provision of public restrooms to a developer as an incentive, Council decision not to fund temporary restrooms, and inclusion of restrooms in the CIP. Chair Witenberg requested subgroups identify what they wanted to work on in 2015 and report at the next CEDC meeting. 9. CEDC COMMISSIONERS/LIAISON/STAFF 10. COUNCIL LIAISONS' COMMENTS Councilmember Bloom reported Councilmembers Petso and Mesaros are the new liaisons to the CEDC; she is filling in for Councilmember Petso. 11. PLANNING BOARD UPDATE Phil Lovell Planning Board reported on the Planning Board’s activities: • Continue to review Comprehensive Plan elements. Staff is doing an incredible job providing edited and clean copy of the update. • Planning Board also acts as Parks & Recreation Board; Ms. Hite recently provided highlights regarding parks: o Five Corners artwork installed o Edmonds Marsh received $157,000 grant to create 60% design and to begin permitting for daylighting Willow Creek, outfall in Marina Beach and developing Marina Beach Master Plan o Yost Pool had an excellent year  Replaced boiler  YMCA operated the pool during the 2014 season; consideration being given to expanding that partnership o City Park volunteer effort to install new playground o City Park spray park redesigned Approved Minutes Economic Development Commission January 21, 2015 Page 4 Packet Page 261 of 319  Will have a water treatment/recirculating system  Construction this spring o Fields at the former Woodway High School  Cost: $4.2 million  Cooperating with Edmonds School District (ESD) on development  Design in place for two multiuse turf fields and track  Construction begins in the spring  Partnership with ESD for maintenance. o Civic Stadium  City in discussion with ESD, the current owner, about acquiring the property including Boys & Girls Club building  A Master Plan will likely be created o Veterans’ Plaza  Council approved a plan Tuesday night  Will need to coordinate with the Garden Market o A subcommittee has been discussing the potential of a Metropolitan Parks District (MPD), a separate taxing district that would fund and operate parks and recreation o Over 90% of park levies in surrounding cities have passed in recent years Discussion followed regarding how the fields at the old Woodway High School could enhance sports tourism and attract tournaments. 11. PORT OF EDMONDS UPDATE – None 12. MISCELLANEOUS Commissioner Reece suggested contacting blogs that list places to go and request the inclusion of sites in Edmonds such as Marina Park and City Park. Mr. Doherty described a feature on the new website that lists top five things to do under many headings. Commissioner Antilla suggested a brass band competition at various parks. Commissioner Haug explained the CEDC serves at the pleasure of the Council and direction is provided via the ordinance. The Council revised the sunset clause once; the CEDC is due to sunset again at the end of 2015. He suggested initiating discussion with Council, possibly via the new Council liaisons, regarding the role of the CEDC, what the Council wants the Commission to do this year and what they envision if the sunset clause were removed. Chair Witenberg acknowledged the support he and the CEDC has received from current and former staff members. He thanked Vice Chair Garrett and Commissioners for their hard work, perseverance and dedication to economic development issues facing the community. He acknowledged the support and encouragement Commissioners have provided him in the last 2½ years during his leadership role. He expressed his confidence in Mike Schindler and John Rubenkonig. 13. AUDIENCE COMMENTS – None 14. ADJOURN With no further business, the meeting was adjourned at 8:02 p.m. Approved Minutes Economic Development Commission January 21, 2015 Page 5 Packet Page 262 of 319 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION Special Meeting February 23, 2015 The Citizens Economic Development Committee meeting was called to order at 6:00 p.m. by Chair Schindler in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT Michael Schindler, Chair John Rubenkonig, Vice Chair Jenny Anttila John Dewhirst Darrol Haug Roger Hertrich (arrived 7:06 p.m.) Debbie Matteson Jamie Reece Rich Senderoff Darlene Stern Douglas Swartz Teresa Wippel Bruce Witenberg COMMISSIONERS ABSENT Julaine Fleetwood Kevin Garrett Nicole Hughes PLANNING BOARD LIAISON Phil Lovell ELECTED OFFICIALS PRESENT Councilmember Lora Petso PORT OF EDMONDS LIAISON Bruce Faires STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Jeannie Dines, Recorder PUBLIC PRESENT Ron Wambolt Stephen Clifton 1. CALL TO ORDER AND ROLL CALL OF MEMBERS PRESENT Chair Schindler advised Commissioners Garrett and Fleetwood have excused absences. 2. AMENDMENTS TO AGENDA Chair Schindler requested the agenda be amended so that Item 15 followed Item 5. 3. APPROVAL OF EDC MINUTES COMMISSIONER STERN MOVED, SECONDED BY COMMISSIONER MATTESON, TO APPROVE THE MINUTES OF JANUARY 21, 2015. MOTION CARRIED UNANIMOUSLY. (Commissioner Hertrich was not present for the vote.) 4. OPENING COMMENTS FROM CHAIR MIKE SCHINDLER Approved Minutes Economic Development Commission February 23, 2015 Page 1 Packet Page 263 of 319 Chair Schindler relayed Julaine Fleetwood was appointed to the EDC by Council President Fraley- Monillas. He thanked Commissioners Witenberg and Garrett for their foundational work over the past 18 months as Chair and Vice Chair. The EDC has 10 months to make it apparent to the City Council why the EDC exists, what its purpose is and what it can offer the Council and the City. Subcommittees will be providing pulse reports at each EDC meeting; he urged Commissioners to take their positions seriously and put in the necessary hard work. In response to his inquiry, the Council liaisons have shared their thoughts about the purpose of the EDC. He summarized the EDC has 10 months to give the Council a reason to keep the EDC in place. 5. COMMENTS FROM CO-CHAIR JOHN RUBENKONIG Vice Chair Rubenkonig thanked Commissioners for serving and encouraged them to present ideas; if their voices are not heard, the opportunity provided by serving on the Commission is wasted. Commissioners are also ambassadors to citizens; a way to bring information to the City. If Commissioners believe the EDC should be extended beyond the sunset date, he encouraged them inform Councilmembers that the EDC is worthwhile. 15. PORT OF EDMONDS UPDATE Port Commissioner Bruce Faires reported the Channel Marker is moving to Harbor Square Building 2 (formerly occupied by the Mexican restaurant) and will open in March. They are making considerable improvements, enlarging the space and have signed a long lease. Mike Echelbarger made a presentation to the Port Commission regarding the plans for the old Safeway property; he encouraged the EDC to have Mr. Echelbarger make a presentation as their plans have an economic impact. Mr. Faires reported moorage at the Port is fully occupied; there are spaces available in dry storage. The Port and the Executive Director are members of the Snohomish County Tourism Bureau. After the legislature’s decision several years ago to curtailed all funding for tourism promotion, a group developed a proposal that is now in the form of House and Senate bills that would establish an organization funded privately from all businesses in the State that are impacted by tourism; funds will be prioritized and spent by the private organization and are outside the control of the legislature. Under the current proposal, the State Department of Revenue will collect the funds that will be passed onto the private organization. If the bill passes, it would initially generate approximately $10 million and $20 million in the future to be spent on tourism promotion in the State. With regard to the limited time to demonstrate that the EDC is worthwhile, Mr. Faires encouraged the EDC to look at the original mission statement and criteria for EDC activities. 6. ESTABLISH MEETING DECORUM AND REVIEW ROBERT’S RULES OF ORDER Chair Schindler relayed the EDC will use modified Roberts Rules of Order. To provide some semblance of order and allow voices to be heard, he asked commissioners to be recognized by the chair before speaking. 7. PRESENTATION BY DOUG SPEE ON POST OFFICE PROPERTY Development Services Director Shane Hope explained Mr. Spee’s building is a great example of mixed use in the downtown area and incorporates things the EDC, City Council and public are interested in. She acknowledged it was not easy to develop a design for the site. Approved Minutes Economic Development Commission February 23, 2015 Page 2 Packet Page 264 of 319 Doug Spee explained he came to Edmonds 1992, bought a couple houses on 3rd and Bell Streets and built a mixed use building in 2001; it took him 3 years to get permit. When he learned the post office was for sale, he made an offer and purchased the site and began discussing a lease agreement with the post office due to their desire to reduce the post office from 8,000 to 4,000 square feet. As the development code required commercial, his original permit was a classic mixed use in phase 1 with only the post office as a commercial tenant. The site is very commercial on Main Street but morphs mid-block into residential. He discussed potential code amendments with the Planning Board so that the first phase would make more sense. After approximately a year, the Council approved three of the five amendments including extending the designated street frontage into BD2. As a result the post office will be located where the designated street frontage is required on the ground level and there will be ground level residential near Bell Street where there is a more residential feel. When the development code changes were approved, a process that took two years, he submitted an application. Their initial design was 34 feet because his architect thought the additional height would be approved because they were keeping the post office in the same location. When that design was rejected, the structure was changed to concrete floors and wood on the top floor to fit within the 30-foot height limit. There are no deviations from the development code. He considered a hotel for phase 2; one of the hotel chains provided him their design template and work began on a concept. When bad press spread about the design, he stopped working on it for a while. A few months ago his architect began working on a phase 2 design that is within code; a classic mixed use building, sharing the garage opening but with separate parking for commercial and residential, 26 apartments, and 3 commercial tenants approximately 2,600 square feet each including a restaurant on the Main Street side with garage-type doors that open onto sidewalk. An Irish pub, Paddy Coins, is a potential tenant. He displayed a preliminary Main Street elevation where there is a 6-foot slope, 2 floors of residential above commercial and an open seating area. He noted the City’s height limits result in boxy cubes; his goal was modulation to create interest and avoid empty storefronts. This building will also have concrete floors and cantilevered decks. He anticipated a March 1, 2016 opening. With regard to a hotel, he reported the Hotel Group in Edmonds said he needed another floor in order for a brand name, 65-room hotel to pencil. He provided the following information in response to Commission questions: • Phase 1: 42 units, 850-1500 square feet, similar to the building at 3rd & Bell • Phase 2: 26 units, some smaller units so more affordable, 700-1900 square feet, nice mix of tenants. Did not want to do Ballard/Redmond tiny apartments. • No water table issues in underground parking • Main Street elevation has 6-foot slope to the corner • Described how restaurant relates to sidewalk • 17 commercial parking stalls in phase 1 which is more than the code requires, 24-25 total when phase 2 completed. • Separate parking for residential and commercial. Secure residential building and parking • Mail drop off on passenger side • Phase 1 will take 18 months, phase 2 will take 15 months • Do not know who the commercial tenants will be except for the restaurant • His next project will be reactivating a project in Redmond • This is an example of how a 3-story building can be built within code but it is expensive • With concrete structure, all walls are non-bearing, can change configuration within units (with the exception of the top floor) Approved Minutes Economic Development Commission February 23, 2015 Page 3 Packet Page 265 of 319 • Differences between Edmonds and Redmond: Redmond allows 85 feet and provides developers an opportunity to discuss a project with a planner to determine whether it meets code; that process does not exist in Edmonds. He recommended the City giving planners more authority to sit down with a developer and have an open discussion. Preliminary drawings are very expensive. Impact fees are very high in Redmond, $10,000/unit. Commissioners expressed appreciation for Mr. Spee’s long term view and his tenacity, and said his building will be a great addition to the City. Mr. Spee invited Commissioners to contact him at Edmonds2020@gmail.com or visit BUS Construction at 3rd and Bell. He summarized his experience with City staff has great once he had a permit. 8. REVIEW THE POWERS AND DUTIES OF THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION Economic Development & Community Services Director Patrick Doherty explained as an appointed body, Commissioners are all officials of the City and are required to have Open Public Meetings Act (OPMA) training. One of the biggest issues is a quorum of the group engaging in discussion outside a noticed meeting which is a violation of the OPMA. He clarified “meeting” also includes email and cautioned Commissioners not to reply-all to emails they receive to avoid entering into a dialogue. He will email the PowerPoint created by the State and he requested Commissioners email him or Ms. Cruz when they have completed the training. Chair Schindler explained the powers and duties of the EDC are contained in the Board and Commission’s section of the City’s website. In June 2009 the City Council passed Ordinance 3735, which amended the Edmonds City Code, Title 10, adding a new Chapter 10.75 Citizens Economic Development Commission. The Commission is empowered to advise and make recommendations to the Mayor and City Council, and as appropriate to the Planning Commission, Architectural Design Board or other Boards or Commissions of the City on such matters as may be specifically referred to the Commission by the Mayor or City Council including but not limited to: • Determining new strategies for economic development within the City of Edmonds • Identifying new sources of revenue as a direct result of economic development projects for the consideration of the City Council The Commission shall deliver an annual report to the City Council in written and oral form on or about the first meeting in December of every year. Chair Schindler advised the final draft of annual report was prepared by Commissioners Witenberg and Garrett and will be presented to the Council in March. Commissioner Haug asked whether the report would be circulated for input by Commissioners. Chair Schindler answered no, it will be available to view but not for comment. He said the subcommittees’ pulse reports would be used in the future to prepare the final report. Commissioner Senderoff cautioned against the report including any editorialized comments that did not reflect the entire Commission’s view. 9. REVIEW OF SUBCOMMITTEE PURPOSES Vice Chair Rubenkonig recalled the subcommittees have been modified over the years. The current subcommittees are: • Tourism and Visitor Services • Business Districts Enhancement (originally Land Use and Business Incentives) • Strategic Action Plan Implementation Approved Minutes Economic Development Commission February 23, 2015 Page 4 Packet Page 266 of 319 Vice Chair Rubenkonig referred to the list of subcommittee assignments. He cautioned against more than seven Commissioners serving on any one subcommittee because that constitutes a quorum and requires the meeting be noticed as a public meeting. Mr. Doherty cautioned about Commissioners visiting a subcommittee meeting due to the quorum issue. He suggested Commissioners email staff before attending an another subcommittee’s meeting. Commissioner Matteson requested a list of EDC members, phone and emails. Commissioner Witenberg described the Business Districts Enhance Subcommittee’s purview: land use, business incentives, areas that are prime for redevelopment, input regarding the Comprehensive Plan Economic Development Element, and streamlining the permitting process. In response to Mr. Spee’s comments, Commissioner Senderoff suggested the subcommittee discuss the role of the Planning Department in the concept development stage. Commission Dewhirst described the Tourism and Visitor Service Subcommittee’s role: 1) identify and study activities and services that bring visitors to Edmonds and expand activities/services for residents so they spend more time in the City and in the process spend more money, 2) since the EDC has no money, identify ways to accomplish things such as partnerships, and 3) advertise Edmonds. Commissioner Haug explained the idea of Strategic Action Plan originated with the EDC. With the assistance of a consultant, the City Council, Planning Board and EDC reviewed information and refined the plan that was ultimately adopted by the City Council. The City hired a consultant who is working with the leads to identify issues, what is moving forward/stalled, etc. The consultant will provide a report next month that will be the foundation for moving forward. The City Council also approved funding for software to track SAP elements. The SAP Implementation Subcommittee will reflect on what the consultant did, roadblocks/opportunity, what is moving forward/stalled and begin to assess the EDC’s role. Vice Chair Rubenkonig summarized the duties of the subcommittees include: • Writing white papers • Researching merits of new sources of revenue • Lobbying on official and endorsed EDC proposed sources to Council • Being an ambassador, seek out potential for new actions to pursue or merits of ideas • Exploring ideas, determining if they are worthwhile to pursue and if so, presenting them at the monthly EDC meeting. 10. SUBCOMMITTEE ASSIGNMENTS Chair Schindler advised Commissioners who were not previously on a committee were assigned to a subcommittee. Commissioners interested in changing subcommittees were invited to inform Vice Chair Rubenkonig or him. 11. THREE AREAS OF FOCUS FOR COMMISSION AS A WHOLE Chair Schindler relayed the three areas of focus for the EDC: • Tourism • Redevelopment (identifying under-performing properties and assisting with improving performance) • Attracting new business Approved Minutes Economic Development Commission February 23, 2015 Page 5 Packet Page 267 of 319 The EDC’s primary goal is the economic sustainability of Edmonds – what can the EDC present/advise/suggest that will add to the economic sustainability of Edmonds. 12. REVIEW OF COMMISSIONER ASSIGNMENTS FOR MARCH Chair Schindler urged Commissioners to complete their assignments: • Commissioners to identify a Student Representative for the Commission per Code 10.03 o Age 18-25 live in Edmonds or attend an Edmonds School. o Submit student name to Mayor’s office • Subcommittees identify their top two projects, what generational demographics they are targeting, and plan to report in March • Answer at March meeting how subcommittee projects will improve, 1) tourism, 2) economic sustainability, and/or 3) attract new/retain existing businesses to Edmonds • Speakers or topics like to see o Chamber will make a presentation in March • Business Districts Enhancements (BDE) and Tourism Subcommittees identify how or what projects the Implementation Subcommittee can assist with and get that to the subcommittee by month end Discussion followed regarding the importance of giving the Student Representative an assignment/task and encouraging him/her to interact with the EDC, economic development that targets the 18-30 age group who have money to spend, inviting a high school DECA group/service group to talk to the EDC about what is missing in Edmonds, inviting a high school class to think about sustainability and make a presentation to the EDC, engaging the 18-25 demographic in the redevelopment of senior center into community center via the SAP Implementation Subcommittee, and doing the legwork now for a high school project next year. 13. COUNCIL LIAISONS’ COMMENTS Councilmember Petso reported: 1. The EDC’s annual report is due the first meeting in December. If the Council extends the Commission’s sunset date, she suggested changing the annual report due date to March 1 as the Council is very busy in December with the budget, etc. 2. Citizens have expressed concern about noticing of subcommittee meetings. She read from the Attorney General’s website: “While an argument can be made that committee may be required to give notice only for those meetings where it takes testimony or public comment or exercises decision making authority for the governing body, it would be prudent for committees to conduct all their business in open meetings.” She suggested an easy way to address the issue of a quorum and complying with OPMA was to notice all subcommittee meetings. 3. The Council will be discussing the Economic Development Element during a study session tomorrow. Comprehensive Plan Elements are usually very general concepts; she relayed concern the Economic Development Element seems like a work plan. As the Economic Development Element is not a required element, she suggested the Commission consider whether to include it in the Comprehensive Plan or to adopt an Economic Development Action Plan. 14. PLANNING BOARD UPDATE Planning Board Chair Phil Lovell provided an update on the Planning Board’s activities: • January 28 – No meeting due to lack of a quorum • February 11 meeting Approved Minutes Economic Development Commission February 23, 2015 Page 6 Packet Page 268 of 319 o Reviewed Economic Development Element  Tendency by Planning Board Members to include things in the element that would be more appropriate for the Strategic Action Plan  The goal is to make the Comprehensive Plan general, conceptual, universal and a basis for more detailed plans.  Discussed improving the City’s economic sustainability by reducing energy costs. There is a growing awareness that a lot of the City’s economic sustainability is dependent on its physical status –facilities, buildings, land use and infrastructure o Discussed Transportation Plan including its relationship with the CIP and CFP • Extended agenda o February 25 – Open house on Comprehensive Plan in the Brackett Room o Future meetings will include discussion regarding the Tree Code, Cultural and Urban Design Elements, Critical Areas Ordinance, and continued review of the Transportation, Economic Development and Land Use Elements o June 10 – Planning Board public hearing on the Comprehensive Plan 16. MISCELLANEOUS Commissioner Anttila inquired about the Tree Code. Mr. Doherty explained the Tree Board made a recommendation regarding the Tree Code. Review and recommendation by the Planning Board is required for any change to City’s development regulations. Commissioner Senderoff remarked a lot of trees are being cut in his neighborhood and he wondered if it was due to fear of upcoming changes in the Tree Code. 17. AUDIENCE COMMENTS Ron Wambolt, Edmonds, reported he attended the Council interviews for the vacant Council position. Councilmember Petso asked for suggestions about reducing retail leakage; there were few good answers. Big box stores in surrounding communities and the internet make it difficult for small businesses. He noted the change in 2009 to designation sales tax collection was beneficial to the City; the City receives the sales tax for products that are ordered on the internet and delivered. The City’s Finance Director has assured him the City is receiving the tax from those items. Mr. Wambolt suggested items that cannot be purchased in the City be purchased and delivered by a business operating elsewhere in Washington so that the City collects the sales tax. In response to a question, Mr. Doherty clarified the sales tax on vehicles is collected where the paperwork is signed. 18. ADJOURN With no further business, the meeting was adjourned at 7:53 p.m. Approved Minutes Economic Development Commission February 23, 2015 Page 7 Packet Page 269 of 319 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION March 18, 2015 The Citizens Economic Development Committee meeting was called to order at 6:00 p.m. by Chair Schindler in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT Michael Schindler, Chair John Rubenkonig, Vice Chair Jenny Anttila John Dewhirst Julaine Fleetwood Randy Hayden Roger Hertrich Nicole Hughes (arrived 6:04 p.m.) Debbie Matteson (arrived 6:07 p.m.) Darlene Stern Douglas Swartz Bruce Witenberg COMMISSIONERS ABSENT Kevin Garrett Darrol Haug Jamie Reece Rich Senderoff Teresa Wippel PLANNING BOARD LIAISON Phil Lovell ELECTED OFFICIALS PRESENT Councilmember Lora Petso PORT OF EDMONDS LIAISON Bruce Faires STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Cindi Cruz, Program Coordinator Frances Chapin, Arts & Culture Program Mgr. Jeannie Dines, Recorder 1. OPENING REMARKS Chair Schindler advised that Commissioners Garrett, Wippel, Senderoff and Haug had excuses absences. 2. ROLL CALL OF MEMBERS PRESENT 3. APPROVAL OF ECONOMIC DEVELOPMENT COMMISSION MINUTES OF FEBRUARY 23, 2015 COMMISSIONER WITENBERG MOVED, SECONDED BY COMMISSIONER STERN, TO APPROVE THE MINUTES OF FEBRUARY 23, 2015. MOTION CARRIED (10-0-1), COMMISSIONER HAYDEN ABSTAINED. (Commissioners Hughes and Matteson were not present for the vote.) 4. WELCOME NEW COMMISSIONERS: JULAINE FLEETWOOD AND RANDY HAYDEN Approved Minutes Economic Development Commission March 18, 2015 Page 1 Packet Page 270 of 319 Chair Schindler welcomed Commissioners Hayden and Fleetwood and they described their backgrounds and interest in economic development. Chair Schindler reminded Commissioners to use their City email for Commission business and to check it periodically. 5. DISCUSSION AND UPDATE ON EDMONDS SENIOR AND COMMUNITY CENTER Senior Center Executive Director Farrell Fleming introduced John Osterhaug, Senior Center President, and Alma Ohtomo, Treasurer. He recognized Roger Hertrich, Board Member and Phil Lovell, Vice Chair, Strategic Planning Committee. He introduced Daniel Johnson, recently hired Campaign Director, and described his involvement with Kingston’s Village Green project which includes a Senior Center, Boys & Girls Club, Library and Community Center. Kingston’s project has a similar size budget and square footage and with a population of 2,000, has already raised $6 million of the $8 million budget. Following a selection process, the Senior Center Board chose Mr. Johnson. Mr. Fleming provided the ESC’s mission, To enrich the social, physical, and intellectual well-being of seniors and vision, To develop the full potential of every senior while connecting and strengthening our community. He explained the community center is a gift from the Edmonds Senior Center (ESC) to the Edmonds Community. What is unique about the development is the seniors are taking it on; the membership very supportive of a community center. He reviewed the ESC’s history and looking ahead: • 1967 South County Senior Center begins offering programs • 1971 HUD recognizes the Center as a national model for its multi-purpose approach • 1972 City owns no waterfront property • 1973 City acquires waterfront property (2 buildings) via HUD grant and City match • 1980 Major grant allows construction to connect the two buildings • 2007 Structural study finds it would be cost prohibitive to retrofit existing building ($3 M+) • 2008 Governance overhaul empowering membership • 2014 City of Edmonds endorses (via resolution) ESC to demolish existing building and construct community center • 2017 50th anniversary and proposed date to break ground/open new community center He described the need • Aging population trend o Over 65  19.1% Edmonds  10.3% Snohomish County  12.3% State of Washington o Median Age  46.3 Edmonds  37.1 Snohomish County  37.3 State of Washington • Structural issues with current building • Preserve rare waterfront property for public use • Limited space for vital programming in Edmonds He reviewed project goals: Approved Minutes Economic Development Commission March 18, 2015 Page 2 Packet Page 271 of 319 1. Construct a new state of the art, sustainable, model community facility that serves citizens of all ages. Intent is for the building to function as a senior during the day (8 a.m. – 4 p.m.) and a community center in the late afternoon/evening (4 – 10 p.m.) 2. Offer a range of dynamic & engaging programs emphasizing health and wellness 3. Protect and preserve the rare waterfront property He displayed a conceptual site plan and floor plan (prepared by two architects) that includes a hall that will seat 240 (tremendous potential for rentals). The community center will offer a variety of dynamic health and wellness, recreation and education programs for seniors and the community including the Bastyr Clinic, UW Healthy Brain Initiative, and regional cold weather shelter for the homeless. Mr. Fleming described shoreline protection: • Meet/exceed Shoreline Management Program • Setbacks • 30% view corridor • Maintain height guidelines • Possible bulkhead realignment – enable beach access at high tide Mr. Johnson reviewed estimated costs (vetted numbers): Construction $8,820,000 Development $ 715,000 Other Costs $ 415,000 Total $9,950,000 He described fundraising: Sector Goal Leadership (individuals) $2,350,000 Board $400,000 Government $4,500,000 Foundations $2,050,000 Business $400,000 Community Campaign $300,000 Total $10,000,000 He displayed a $10 million Gift Chart that listed the gift range, number of gifts required, number of prospects required, subtotal, cumulative total and cumulative percentage. Mr. Fleming reviewed milestones achieved: • Edmonds City Council and Snohomish County unanimous Resolutions support new center construction on existing site • Rose Cantwell and Diane Buckshnis sign on to co-chair capital campaign • Campaign staff hired • Board campaign launched • City of Edmonds signs Option to Lease: 40/55-year Ground Lease for new building He described public benefits of the project: • Services for seniors provided by private nonprofit – saves taxpayers money (typically government operated) • New community center for residents of all ages built by ESC Approved Minutes Economic Development Commission March 18, 2015 Page 3 Packet Page 272 of 319 • New community amenities – meeting and event space • Improved beach access • Construction jobs • Increased jobs for expanded programs • Additional tax revenue from construction and ongoing • Economic development in downtown • Increased property values • Will attract people and businesses to downtown • Increased rental income Mr. Fleming summarized reasons the time is now: • Respected history • Engaged membership • Compelling need • Extraordinary site • Partnership with City • Vision to serve citizens of all ages • Improved economy • Leadership – campaign co-chairs- Rose Cantwell and Diane Buckshnis Mr. Fleming and Mr. Johnson responded to Commission questions regarding Edmonds Community College’s projected use of the facilities due to their sale of the conference center on 4th & Bell, bricks as a fundraiser during the public phase of the campaign, conceptual design, site constraints that dictate a rectangular building, public process on the preliminary building design, intent for a design with a Northwest flavor with a lot of glass to take advantage of the views, funds in the budget for maintenance, City maintenance of the grounds, engaging youth in the design of the space and providing input regarding programs, how the building fits into the grand scheme of waterfront development, utilizing the site as a more effective resource for the community, ensuring the center continues to be welcoming for seniors, continued programming during the year the senior center is off site, guarantee provided by the Option to Lease and Ground Lease that the ESC will not be moved, the existing lease with the City and continuing the $10/year ground lease with the City. 6. SUBCOMMITTEE REPORTS: 1) AREA OF FOCUS; 2) TARGET DEMOGRAPHICS; 3) HOW IT IMPROVES TOURISM, ECONOMIC SUSTAINABILITY, OR ATTRACTS NEW BUSINESS a. Tourism Commissioner Dewhirst reported the subgroup will not meet until next month so the following comments have not been vetted by them but reflect what has been discussed in the past. • Areas of Focus 1. Infrastructure (downtown restrooms) 2. Building on existing events and diversifying, primarily the arts and increasing activity on the waterfront 3. How to attract people to Edmonds, make Edmonds stand out as a place to visit, spend the day. • Target demographics for the above three: 1. Everyone Approved Minutes Economic Development Commission March 18, 2015 Page 4 Packet Page 273 of 319 2. Edmonds is located between the two biggest tourist attractions in Washington – Seattle and Boeing – need to get them off the freeway and into Edmonds. Focus is day trippers until more hotel facilities are available. • How it improves tourism, economic sustainability or attracts new business: o Once get people to come to Edmonds, how to get them to stay longer and how to increase the number of regional visits. Port Commissioner Bruce Faires reported on a bill in the legislature that would create a mechanism whereby a privately controlled enterprise, using the State revenue system, will assess tourism-related businesses and the revenue generated will fund a tourism marketing campaign. The House Finance Committee is considering SHB 1938, the bill that creates this mechanism. He encouraged Commissioners to contact their legislators; Representative Cindy Ryu is on the House Finance Committee. Mr. Doherty reported the City’s lobbyist has been directed to support that bill. Mr. Faires reported the Port has signed a contract with Puget Sound Express to operate daily whale watching tours for 50-60 people/boat from the Port. The Port of Seattle will market whale watching tours out of Edmonds to national and international tourists. He estimated people going on the tour will eat one meal in Edmonds. Chair Schindler suggested the Tourism Subgroup talk with the Port. A comment followed regarding the number of entities working on tourism such as BID, City, Port, Chamber and the Tourism Subgroup and a suggestion to consolidate their efforts. Mr. Doherty reported the majority of tourism related activities are covered by the lodging tax, augmented with limited funds from the Economic Development Department. Those expenditures are recommended by the Lodging Tax Advisory Committee (LTAC). This year those funds are used for advertising, support of events, and a consultant to prepare a strategic marketing plan to identify the audience and the best way to reach them. In addition to advertising in specific locations, the LTAC authorized $21,000 for general advertising. Recognizing with limited lodging, there is more potential for growing day trippers during the shoulder seasons (spring and early fall) from places such as Vancouver BC, Seattle-Bellevue, etc. With regard to restrooms, Mr. Doherty reported staff is actively researching the cost of a facility and M&O including contacting other cities that have downtown restrooms. He noted downtown restrooms have higher use and a higher expectation with regard to appearance, cleanliness, etc. b. Strategic Action Plan (SAP) Commissioner Stern advised a 2-page report will be distributed by Ms. Cruz. She provided an overview of the SAP: • Contains 88 items and is a roadmap for Edmonds • Was approved by Council in 2013 • Understood to be a living document • Report from consultant indicates 84 of the 88 action items have primary leads, 6 have been completed, 70 are in motion and 12 have not started • Some action items are very complicated, long term, financially challenging • City purchased software to track progress, subgroup looking forward to software demo • Important to keep the public informed regarding progress • Request the Council delay approval of the SAP until the subgroup has an opportunity to review the changes • SAP includes senior center Approved Minutes Economic Development Commission March 18, 2015 Page 5 Packet Page 274 of 319 Mr. Doherty advised the report the consultant presented to the Council last week identified language that needed to be clarified, implementation and worksheets for primary leads. The Council requested additional time for review and continued discussion is tentatively scheduled for the April 7 Council meeting. One of the consultant’s recommendations was to strike the language regarding relocating the senior center due to language in the recently approved PROS Plan as well as the Option to Lease and Ground Lease. Ms. Chapin clarified the public process to update the PROS Plan which started in June 2013, following the SAP, indicated residents were not interested in moving the senior center. c. Business District Enhancements (BDE) Vice Chair Rubenkonig reported on topics discussed at the subgroup meeting (topic advocate in parenthesis): • Business incentives (Senderoff) • Incubator for startups, a possible way to bring clean technology industry to the City with the possibility of attracting younger demographic (Rubenkonig) • Website improvements (Doherty) o The City’s website is tentatively scheduled to be launched next week • Revisit UW study on Five Corners (several advocates) • What are the deliverables of the above topics • There is a perceived gap between what we want and what we have to achieve our wants • Trends from real estate and business as it relates to land use Vice Chair Rubenkonig reported he, Chair Schindler, Mr. Doherty, and Tim Sadler, an architect with experience with startups and incubators, met recently to discuss start-up incubators: • Professional people working from home who could benefit from a place with meeting rooms, printing facilities, etc. • EdCC is a resource that is underused. For example, EdCC has a certificate program in energy management • Boeing and its various spinoffs • Tech companies • Could Edmonds leverage its fiber optics system to attract tech companies Mr. Doherty relayed his experience in Federal Way; for the amount of effort, attracting a larger business to locate in the City provided a better return than assisting startups. (Commissioner Matteson left the meeting at 7:22 p.m.) Port Commissioner Faires said Ports are one of the biggest incubator organizations; the Port of Edmonds’ research found businesses that incubate in Edmonds move away when they expand. 7. COUNCIL LIAISONS' COMMENTS Councilmember Petso inquired whether she was being asked to communicate to the Council President that the EDC was requesting the Council not approve the SAP until the subgroup has an opportunity to review it. Commissioner Stern answered yes. [See formal action taken under Agenda Item 10.] Councilmember Petso referred to a report that provides 2014 sales tax revenue by area of the City. Mr. Doherty offered to distribute the report to Commissioners. Councilmember Petso said in the interest of greater formality and transparency, she plans to research at what point subgroup meetings need to be noticed and minutes taken. She reported on the following: Approved Minutes Economic Development Commission March 18, 2015 Page 6 Packet Page 275 of 319 • Council Retreat o Top priority for both City Council and staff was long range financial planning o A boutique hotel in the downtown area was a high staff priority • Her personal opinion is few people come to Edmonds only once; most people who visit Edmonds, regardless of the reason, return. • Strategic Plan o Do not assume the public wants everything in the Strategic Plan. Some items that scored very low such as a trolley may be pursued by another entity without a great commitment of City resources. o Some items scored well with a stakeholder group such as the 4th Avenue Cultural Corridor, but did not score well with the general public. o Although the SAP is a living document, she cautioned against viewing it as to-do list. o It has been nearly three years since the voter survey that the document is was based was done. Consider when to resurvey voters. 8. PLANNING BOARD UPDATE Planning Board Vice Chair Phil Lovell provided an overview of activities in last five months: Topic Action Taken CIP/CFP Plan and projects review and public hearing Board approved and forwarded to Council with recommendation for approval ECDC to ECC code adjustment re: Animal Provisions Approved resolution in support and forwarded to Council with recommendation Comprehensive Plan Update Elements Discussed: General Introduction and Land Use Element Housing Utilities Economic Development Transportation and LOS Update Culture and Urban Design Introductions to various elements and staff reviews Statistics and demographic date updates Board member discussion, and modifications to draft language Added supplemental language and/or points Concurrent reviews of these elements by City Council being undertaken in parallel with Planning Board reviews Parks Recreation and Cultural Services 6-month Report to Planning/Parks Board 24 Elements/Activities reported by Director Carrie Hite. Board reviewed, discussed and forwarded to Council with endorsement Draft Tree Code Introduction and early discussion based on work of Edmonds Tree Board and resultant code drafting with assistance of City staff Edmonds Development Code Updating Staff briefings on goals and objectives, funding for sub-consultant and introductory session with consultant (Makers Assoc.) Extended agenda: • Work Calendar • Loss of Mike Nelson to City Council • Planned retreat in June He described factors being considered with respect to each element in the Comprehensive Plan: 1. Provide statistical and demographic data updating 2. Maintain and enhance sustainability of Edmonds Approved Minutes Economic Development Commission March 18, 2015 Page 7 Packet Page 276 of 319 o Appeal and character of the City o Environmentally and economically o Enable managed responsible long term growth 3. Avoid excessively specific goals 4. Introduce/define a sensible metric for each element within the Comprehensive Plan • Example: For Economic Development Element, measure employment in Edmonds Notable items in the Parks Recreation/Cultural Services Report provided to the Planning Board include:  Marsh/Marina Beach Master Plan – Currently in progress with public input and including Willow Creek Daylight  Five Corners Roundabout Sculpture – Completed concurrent with overall construction  Yost Pool – Boiler replaced. Negotiating with YMCA for ongoing management services  City Park – Playground complete with redesigned “spray park” to be installed this spring  Former Woodway HS Site Development – Funding targets achieved, construction of two fields this summer  Civic Stadium – Currently negotiating acquisition with ESD; hope for transaction this year  Veteran’s Plaza – Design completed with public input  Recreation Programs – Remain strong, with revenues increasing  Next year: Further discussion on MPD concepts and review of Park Naming Policy Mr. Lovell described the Planning Board’s focus regarding the Edmonds City Code and Community Development Update: • Update code first, processes as necessary afterward • Complete clear and understandable definitions • Recognize and preserve character of the city • Recognize diversity of neighborhoods • Enable responsible and appropriate growth and development • Encourage and facilitate environmental sustainability He provided the Planning Board’s extended agenda April - June: • Continued work on Comprehensive Plan o Transportation Element o Capital Facilities Element o Review proposed 2015 Comprehensive Plan update (target public hearing in June) • Continue code update work o Critical Area Code o Draft Tree Code o Development Code • Other as referred by City Council and/or staff 9. PORT OF EDMONDS UPDATE Mr. Faires announced the Port Commission’s annual retreat on April 1 at the Port. The primary focus of the retreat will be the long term financial model for replacing physical assets. The Port is financially Approved Minutes Economic Development Commission March 18, 2015 Page 8 Packet Page 277 of 319 stable and there are no financial operational issues. A brief discussion followed regarding the setbacks and buffers in the City’s Shoreline Master Program. 10. MISCELLANEOUS Chair Schindler requested Commission action regarding Commissioner Stern’s request for the Council to delay review of the SAP. COMMISSIONER STERN MOVED TO ASK THE CITY COUNCIL TO CONSIDER DELAYING APPROVAL OF THE STRATEGIC ACTION PLAN UNTIL AFTER THE ECONOMIC DEVELOPMENT COMMISSION HAS AN OPPORTUNITY TO REVIEW IT. COMMISSIONER DEWHIRST SECONDED THE MOTION. Discussion followed regarding opportunity for input over the last year, opposition to further delay, and the SAP Working Group that worked with the consultant to update the SAP. MOTION FAILED (1-8-2), COMMISSIONER STERN VOTING YES, AND COMMISSIONERS DEWHIRST AND FLEETWOOD ABSTAINED. Mr. Doherty reported Ms. Chapin, Ms. Cruz and he are working on the City’s 125th anniversary; events are planned on August 11. He invited anyone interested in assisting or being a sponsor to contact one of them. 11. AUDIENCE COMMENT – None 12. ADJOURN With no further business, the meeting was adjourned at 7:57 p.m. Approved Minutes Economic Development Commission March 18, 2015 Page 9 Packet Page 278 of 319 Approved Minutes Economic Development Commission April 15, 2015 Page 1 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION April 15, 2015 The Citizens Economic Development Committee meeting was called to order at 6:00 p.m. by Chair Schindler in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT Michael Schindler, Chair John Dewhirst Julaine Fleetwood Kevin Garrett Darrol Haug Randy Hayden Roger Hertrich (arrived 6:02 p.m.) Nicole Hughes Jamie Reece Rich Senderoff Darlene Stern Teresa Wippel Bruce Witenberg COMMISSIONERS ABSENT John Rubenkonig, Vice Chair Jenny Anttila Debbie Matteson Douglas Schwartz ELECTED OFFICIALS PRESENT Councilmember Lora Petso PORT OF EDMONDS LIAISON Bruce Faires STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Cindi Cruz, Program Coordinator Frances Chapin, Arts & Culture Program Mgr. Jeannie Dines, Recorder PUBLIC PRESENT – None 1. OPENING REMARKS Chair Schindler commented the EDC is a powerhouse team of leadership and he wants to leverage everyone’s input so that good recommendations can be made to City Council. He plans to add Commissioner Comments as an agenda item; an opportunity for commissioners to identify issues for discussion at a future meeting, etc. 2. AMENDMENTS TO AGENDA The following amendments were made at Chair Schindler’s request: • Following Item 4, update by Mr. Doherty regarding Strategic Action Plan and Westgate Plan • Following Item 9, add Staff Update • Following Staff Update, add Decorum Update by Commissioner Haug 3. APPROVAL OF ECONOMIC DEVELOPMENT COMMISSION MINUTES OF MARCH 18, 2015 The following amendment was requested: • Change vote on motion on page 9 to read, Motion failed (1-8-2), Commissioner Stern voting yes and Commissioners Dewhirst and Fleetwood abstaining. Packet Page 279 of 319 Approved Minutes Economic Development Commission April 15, 2015 Page 2 COMMISSIONER WITENBERG MOVED, SECONDED BY COMMISSIONER STERN, TO APPROVE THE MINUTES OF MARCH 18, 2015 AS AMENDED. MOTION CARRIED UNANIMOUSLY. 4. STUDENT REPRESENTATIVE UPDATE Ms. Cruz advised there has been one applicant for the position; all Commissioners were provided his application. He was unable to attend tonight but will attend the May meeting. Chair Schindler requested an interview be scheduled on the May meeting agenda. Commissioners were encouraged to invite others students who are Edmonds residents to apply. 4A. UPDATE ON STRATEGIC ACTION PLAN AND WESTGATE PLAN Strategic Action Plan (SAP) Mr. Doherty reported the Council originally approved the SAP in April 2013. To assist with implementation and fine tuning the plan, funds were included in the 2014 budget to hire a consultant to assist with that effort. The SAP Working Group was established to work with staff and the consultant, Cynthia Berne. Ms. Berne’s work included technical and clerical updates, identifying and getting a commitment from the primary leads for the action items, and creating worksheets for each item. She also created a roadmap for 2-3 select items as an example. The 2015 budget included funds for Envisio software to track the SAP. Following clarifications made to the SAP as a result of issues raised at presentations, the Council approved the updated report, accepted the consultant’s recommendations which include beginning implementation and next year engaging in a more comprehensive public based process to update the SAP. Several action items have been completed and many are underway. Westgate Plan Mr. Doherty explained when the City Council considered the Westgate Plan in the fall, it was tabled until the SR-104 Transportation Study was completed. That study has been completed and the Westgate Plan was again presented to Council last week. The Council approved amendments that established a uniform setback of 16 feet from SR-104 and 100th (staff’s recommendation was 12-15 feet), lowered the maximum height limit in the QFC quadrant to 3 stories, established a minimum 30 feet of space not occupied by parking on the 1st floor in mixed use buildings, and established a parking ratio for commercial of 1 space per 400 square feet. Mr. Doherty summarized now that the Westgate Plan has been adopted, property owners can make their plans accordingly. Many of the businesses will remain the same; Bartell as well as the owners of the vacant parcel near the carwash have expressed interest in development/redevelopment. In response to a Commission question, Mr. Doherty advised other issues raised during previous Council discussions were incorporated into the Westgate Plan such as requiring amenities spaces to be public and allowing an additional 5 feet of height as an incentive for large format retail. Port of Edmonds Commissioner Faires remarked Westgate redevelopment under the new zoning parameters is an important element of economic revitalization. He suggested the EDC discuss what steps it could take to further activity at Westgate consistent with the new plan. Discussion followed regarding: • Other areas where redevelopment could occur that were identified in the SAP and whether the EDC should review those and how they could be advanced • Having staff provide an update in a year of what has occurred at Westgate, whether it was what was hoped would happen, any unexpected consequences, or whether something was inhibiting the intended concepts Packet Page 280 of 319 Approved Minutes Economic Development Commission April 15, 2015 Page 3 • There are two audiences for Westgate Plan, 1) developers, which the EDC does not have much impact on, and 2) the public, where there is an opportunity for advocacy and positive outreach and lay the groundwork for plans for other business areas • Whether an action item needs to be added to the SAP regarding implementation of the Westgate Plan Mr. Doherty said there are no progress benchmarks/milestones in the Westgate Plan. It was agreed to add discussion regarding the Westgate Plan to the May agenda including staff comment on the EDC’s role and other areas that are identified in the SAP. 5 SUBCOMMITTEE REPORTS: 1. Final Two Areas of Focus; 2. Final Target Demographic; 3. How It Improves Tourism, Economic Stability, or Attracts New Business. ** What Help Do You Need from Other Commissioners/Staff to Complete Your Area of Focus? a. Tourism Commissioner Wippel reported she spoke with Parks & Recreation Director Hite about ziplines, an idea raised by Commissioner Senderoff a long time ago. Ms. Hite said the Parks Department has discussed ziplines; in general they do not generate much revenue although they can generate tourists who in turn impact the economy. There is some controversy about ziplines; she referred to the negative reaction of a neighborhood in West Seattle in response to a proposed zipline. Ms. Hite indicated the only location in Edmonds that was large enough would be Yost Park; limited parking and a bird habitat do not make that an ideal location. Ms. Hite did not see a zipline as being feasible. The only other big space for zipline would be a county park. The subcommittee concluded it was not feasible at this time. Commissioner Dewhirst reported on areas of focus: 1. Infrastructure that support tourism and the general population o Downtown restrooms o Signage in/around Edmonds; there is a lot, some of it is difficult to see and it’s uncoordinated o Target demographic: everyone 2. Building on existing events and diversifying and getting that information out o Target demographic: Daytrippers from Seattle/Bellevue north and Vancouver BC south; encourage them to make more trips or stay longer Commissioner Dewhirst advised the Tourism Subcommittee has gotten superb support from staff; the only thing missing from the initiatives is money. One of the subcommittee members plans to meet with the Port about ways to enhance/support whale watching trips. Mr. Doherty advised whale watching trips were added to the City’s tourism website. Commissioner Reece inquired about the possibility of a mobile vendor for kayaks and paddle boards. Mr. Faires reported 12 years ago such a business existed at the Port for about 3 months/year for 3 years, The Port has had discussions with potential vendors to provide that amenity but no one has expressed interest due to the open waters and liabilities. Ms. Chapin reported the City had a similar experience when exploring concessions for the waterfront; variable conditions often make the water too rough. Mr. Faires relayed sailing classes for kids has been deemed inappropriate in Puget Sound because water conditions make the liability and risk too high. Commissioner Senderoff remarked that type of business only works when it is adjunct to retail or restaurant. Commissioner Senderoff recalled during brainstorming a suggestion was made to engage the International Community in a Chinese New Year celebration. Ms. Chapin said that was discussed with a number of the Packet Page 281 of 319 Approved Minutes Economic Development Commission April 15, 2015 Page 4 business owners when the Highway 99 lighting project was dedicated in January but there was no further response from them. Commissioner Stern suggested installing dance steps on the sidewalk to create activity between Main Street and Walnut Street. Public Works identified what needed to be done and she is working on it. b. Strategic Action Plan Implementation Commissioner Haug reported: 1. Goal of SAP subcommittee (Commissioners Matteson, Stern, Fleetwood and he) is to find ways to help with the implementation of the SAP 2. EDC is a listed participant in 15 of the SAP elements a. Review to determine our role on work items b. Make recommendations of which EDC sub group will be accountable for each element. 3. Subcommittee did a demo of the tracking system Council funded. a. Initial training of Cindi and Patrick is scheduled for April 16 b. Based on Council actions the tracking system will be updated. 4. Council accepted the consultant recommendation for a facilitation process. a. Subcommittee will review the recommended tasks and make recommendation of how best the SAP subcommittee, other EDC committees, or the EDC as a whole will fit into the tasks. 5. Need to get the “worksheets” produced by consultant that have not yet been made public and see what the various leads have outlined as tasks and timing for all 88 elements. 6. Council and Staff outlined their priorities for 2015 at recent retreat and formed several working committees. a. Subcommittee will look at these priorities and committees to see how they match up with SAP elements. b. For items matching or supporting the SAP, subcommittee will review how the EDC can help develop public input to the process 7. SAP subcommittee not likely to be able to do all the things so how do we broaden our efforts? a. EDC involvement? b. Public involvement? 8. Subcommittee will develop some ideas on how to keep the public informed of progress a. Hold public meetings? b. Post subcommittee meetings? Commissioner Stern pointed out the importance of informing the public about progress on the SAP. Mr. Doherty pointed one the SAP is the informational boxes on the City’s home page and has been updated with the most recent information. He invited suggestions for information to include. Commissioner Hughes advised the Business District Enhancement Subcommittee discussed non- traditional ways to get the word out such as Twitter, Facebook, and other electronic means. She suggested the next meeting include social media or non-traditional means of communication to reach those who may not attend a public forum, visit the City’s website, etc. A brief discussion followed regarding moderation that may be needed on social media. c. Business Districts Enhancement Commissioner Hughes reported the subcommittee identified several areas of focus (Five Corners, startup incubators, business incentives, year round farmers market, promoting businesses at Salish Crossing, Hospital District tie in to Five Corners) but agreed on the following primary areas of focus: • Five Corners Packet Page 282 of 319 Approved Minutes Economic Development Commission April 15, 2015 Page 5 o Target demographic: citizens, Planning Board, City Council, potential developers and businesses o Has potential to attract new businesses, expand retail o Lessons learned from the Westgate Plan to help message more effectively, ensure adequate public input, etc. • Startup incubators o Target demographic: very small businesses, entrepreneurs and developers and business owners to support incubator environment o Has potential to tie individuals into Edmonds o Seeded businesses will grow to position of strength • Business incentives o Target demographic: discount on taxes, incentives for offering services/goods, local businesses, potential businesses and developers o Provides additional opportunities for businesses considering locating in Edmonds, retail, family entertainment, services o Code and legal implications need to work with staff on The subcommittee will make a decision at their May 4meeting regarding their top area of focus. She invited feedback on additional ideas, priorities, etc. 6. EDC CHARTER/SUNSET CLAUSE DISCUSSION a. Discuss EDC Potential Proposal to Council to Renew EDC Charter, Pros/Cons of Asking for Formal Resolution and Vote By council to Renew EDC Charge by September 1, 2015. Chair Schindler reported the EDC is scheduled to sunset in December. The issue has been raised whether there is value in developing a formal proposal to Council asking for a resolution and vote by Council by September to renew the EDC charter to avoid what happened when the EDC was originally sunseted and ten members were lost. Discussion followed regarding: • A Council committee (Councilmembers Petso, Bloom, and Fraley-Monillas and Mr. Doherty, Ms. Hope and Mr. James) is evaluating the role of EDC including whether to split it into different groups, establishing a different focus, sunseting, etc. Another committee is discussing staffing for boards and commission. • Support for preparing a formal proposal so EDC members know how long the commission will operate. • Knowing whether the commission is sunseting will have a major effect on how much effort the subcommittees invest. For example, the SAP subcommittee’s work will not be done by yearend. • Approach to monitoring SAP implementation this year is to use staff, EDC SAP subcommittee, and software as a project management team and next year engage the public and consider a more robust project management team. • EDC has been in existence for five years, has done incredible work/heavy lifting. At least three dozen citizens have been involved over the years. Large, diverse group has worked reasonably well together. • EDC was the recommendation of the 60 member Citizen Levy Review Committee. Councilmembers and Mayor have input into the membership. It is important the EDC continues to exist and to get an answer regarding its future from the City Council by September. • EDC has done significant things in the time it has existed. • Determine whether the Council is interested in allowing the EDC to sunset and if so, why? • The Council will do what they will do. The EDC has a job to do; it is not time efficient to discuss justifying its existence. Time can be better spent doing things to justify its existence. Packet Page 283 of 319 Approved Minutes Economic Development Commission April 15, 2015 Page 6 • Continue doing job, let Council go through their process and assume the EDC will continue. • Prime reason EDC was established was economic development to help address City’s revenue shortfall. It was determined the City had a revenue shortfall not an expense problem. • Make the EDC so valuable no one would want it to sunset. If the EDC is not doing enough of value, allow to sunset. • EDC formed as an outgrowth of the Levy Committee to look at economic development but also to decide what economic development is appropriate for the community’s values. • Better work product results from people who devote their time in a secure work environment • Staff will research whether original commissioners are eligible to continue if the EDC is extended beyond 2015. Chair Schindler summarized the options were, 1) the EDC continue its work and see what the Council does, and 2) submit a formal proposal to Council requesting a decision by September regarding extending the EDC. Councilmember Petso relayed Council consideration of the EDC sunset will be scheduled sometime between now and the end of year. She did do not think there was a Council majority to terminate the EDC without the willful and voluntary participation of the EDC. If the Council committee recommended restructuring into separate committees such as long range finance, tourism and business recruitment, that would be presented to the EDC but she did not think there currently was any consensus to do that. It may merely be a result of one person’s observations this is a large group and possibly different focuses or structure would be more efficient. She relayed the Finance Director is interested in forming a long range finance committee and may be interested in members from this committee. She anticipated the committee will make a recommendation over the summer; she suggested commissioners forward ideas to the committee members. COMMISSIONER REECE MOVED, SECONDED BY COMMISSIONER HAUG, TO HOLD OFF ON ACTION RELATED TO RENEWAL OF THE EDC PENDING RECEIPT OF A REPORT FROM THE COUNCIL’S EDC REVIEW COMMITTEE. MEMBERS ARE ENCOURAGED TO PROVIDE FEEDBACK TO COUNCIL AND STAFF. MOTION CARRIED UNANIMOUSLY. 7. COUNCIL LIAISONS' COMMENTS Councilmember Petso reported the Council is halfway through approving a Diversity Commission. She envisioned a Diversity Commission will provide economic development opportunity as they will be sponsoring events. 8. PLANNING BOARD UPDATE – None 9. PORT OF EDMONDS UPDATE Port Commissioner Faires agreed better discussion and information flow between the Port, the City and the EDC’s Tourism Subcommittee regarding Puget Sound Express whale watching would be a good idea. They are running a few whale watching tours now and will officially be scheduling trips in Puget Sound, Saratoga Passage and the Straits beginning May 23. There is a link to their website on the Ports website. Commissioners commented on trips they had taken with Puget Sound Express. Mr. Faires relayed the Port Commission’s primary emphasis during the last month has been the annual financial analysis. He encouraged the EDC to revisit the UW’s plan for Five Corners now that the Westgate Plan has been adopted. 9A. STAFF UPDATE Packet Page 284 of 319 Approved Minutes Economic Development Commission April 15, 2015 Page 7 Mr. Doherty reported: • Following approval of the Westgate Plan, he is reaching out to property owners to explain the new regulations • A conceptual proposal for a hotel with retail and medical office space is being discussed for a site on Hwy 99 near the hospital • Initial work has begun on an ad campaign for general economic development associated with bringing business to Edmonds • He is contacting vendors about a holiday/winter farmer’s market (mid-November to weekend before Christmas) in the City’s surface parking lot as part of the City’s 125th anniversary. Five have expressed interest, seeking eight before move forward, total number would be fifteen • Sponsors are being sought for the August 11 street party and dance for City’s 125th celebration. Will include performers, historic reenactments, refreshments, speeches, and Sister City delegation. Arts & Culture Program Manager Frances Chapin reported although the 4th Avenue Cultural Corridor was not a high priority in the SAP, it was an area of great interest in the Community Cultural Plan which followed the SAP. An interim project is underway to create a sense of connection between the Edmonds Center for the Arts (ECA) and Main Street. Three artists presented designs; one design was selected by a selection committee and the Arts Commission recommended approval to the City Council. She described the project, LED solar light elements that are set into the asphalt to create a pathway glow at night along the road between the ECA and Main. A public hearing is scheduled at City Council on May 5. She noted this is an example of something that was a low priority in the SAP but was pursued by a group of interested, passionate people. 9B. DECORUM AT CITY COUNCIL Commissioner Haug relayed his understanding that unless a commissioner is representing the official viewpoint of the EDC when speaking with friends and family, to My Edmonds News, Edmonds Beacon, statements/letters to Council, etc. they are not to state they are speaking for the EDC. He referred to incidents in the last few days regarding remarks made in public. Chair Schindler agreed it was important for the EDC to speak as a body. Commissioners making comments need to disclose they are members of the EDC but that they are speaking as a private citizen and not on behalf of the EDC. Councilmember Petso clarified her comments at tonight’s meeting are her thoughts as a Councilmember and are not representative of the Council. Mr. Doherty reminded that elected and appointed officials should not comment on the City’s Facebook page to prevent an unintentional quorum. Commissioner Senderoff advised a member can provide a dissenting opinion to Council regarding an EDC recommendation 10. MISCELLANEOUS Commissioner Haug welcomed Commissioner Hayden and thanked him for joining the EDC. Ms. Cruz advised Commissioners Rubenkonig, Anttila and Matteson have excused absences. Chair Schindler invited commissioners to contact him with topics for the May and/or June meetings. 11. AUDIENCE COMMENTS – None 12. ADJOURN With no further business, the meeting was adjourned at 7:57 p.m. Packet Page 285 of 319 Approved Minutes Economic Development Commission May 20, 2015 Page 1 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION May 20, 2015 The Citizens Economic Development Committee meeting was called to order at 6:00 p.m. by Chair Schindler in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT Michael Schindler, Chair John Rubenkonig, Vice Chair Jenny Anttila Julaine Fleetwood Darrol Haug Randy Hayden Debbie Matteson Jamie Reece Rich Senderoff Darlene Stern Teresa Wippel (arrived 6:03 p.m.) Bruce Witenberg COMMISSIONERS ABSENT John Dewhirst Roger Hertrich Douglas Swartz Nicole Hughes PLANNING BOARD LIAISON Phil Lovell ELECTED OFFICIALS PRESENT Councilmember Lora Petso PORT OF EDMONDS LIAISON Bruce Faires STAFF PRESENT Shane Hope, Development Services Director Cindi Cruz, Program Coordinator Jeannie Dines, Recorder ALSO PRESENT Adam Khan, Student Representative 1. OPENING REMARKS Program Coordinator Cindy Cruz advised Commissioners Dewhirst, Swartz and Hughes have excused absences. 2. AMENDMENTS TO AGENDA – None 3. APPROVAL OF ECONOMIC DEVELOPMENT COMMISSION MINUTES OF APRIL 15, 2015 COMMISSIONER WITENBERG MOVED, SECONDED BY COMMISSIONER MATTESON, TO APPROVE THE MINUTES OF APRIL 15, 2015. MOTION CARRIED UNANIMOUSLY. (Commissioner Wippel was not present for the vote.) 4. STUDENT REPRESENTATIVE INTRODUCTION Chair Schindler advised Commissioners were provided Adam Khan’s resume. Mr. Kahn, a University of Washington student, described his interest in the EDC and engaging youth in civic activities. He responded to questions regarding what he was interested in accomplishing on the EDC, his plans after Packet Page 286 of 319 Approved Minutes Economic Development Commission May 20, 2015 Page 2 graduation, and what he thought could be done to lower the average age of voters. He was encouraged to provide a young person’s perspective, speak candidly about what can be done to keep young people in Edmonds and how make local government more attractive to young people, as well as to join one of the EDC subgroups. 5. COMMISSION VOTE ON STUDENT REPRESENTATIVE APPOINTMENT COMMISSIONER STERN MOVED, SECONDED BY COMMISSIONER WITENBERG TO APPOINT ADAM KHAN AS STUDENT REPRESENTATIVE ON THE EDC. MOTION CARRIED UNANIMOUSLY. 6. REPORT FROM EDMONDS CHAMBER OF COMMERCE - GREG URBAN, PRESIDENT & CEO 7. SUB-GROUP REPORTS: 1. Two areas of focus; 2. How it improves tourism, economic sustainability, or attracts new business; 3. Essential task list moving forward (what are your next executable action items to accomplishing your two areas of focus) a. Tourism Subgroup meets every other month, no meeting in May. Commissioner Senderoff reported on the movement in street art similar to murals that includes sidewalk art, whimsical phrases and poems. It would be relatively simple to implement and may be something the Mural Society would be interested in pursuing. Commissioner Reece commented on hydrophobic paint used to paint on sidewalks; the image is only visible when wet. Chair Schindler suggested the Tourism Subgroup discuss this at their next meeting. It was noted City approval may be required to paint on sidewalks. Commissioner Stern suggested the arts community collaborate with the BID to create a rotational concept to create activity and interest downtown as well as for the 3rd Thursday walks. Commissioner Anttila suggested an artist chalk weekend. Commissioner Reece suggested a street art connection to the Cascadia Art Museum at Salish Crossing. b. Strategic Action Plan (SAP) Commissioner Haug described the development of the SAP. He provided 1) a list of SAP items with leads for each item, and 2) a list of SAP items for which the EDC is a participant. He suggested a future discussion for how/whether the EDC should pursue those items. He reported on Invisio software and reports it can produce such as progress on actions items for which the Economic Development & Community Services Department is the lead. Commissioner Haug reported the subgroup has been discussing: 1. What role the subgroup and EDC wants to have in the SAP and where and how to do it. 2. Communications to public on what has been done to date and what is next. • Commissioner Matteson requested for next month’s EDC meeting each subgroup identify what they are working on, what they have been accomplished and what their goals are. That information can be published as a report card to the public in My Edmonds News and the Beacon. • Commissioner Stern suggested the EDC identify its focus on SAP items the EDC is the lead on such as mixed use development standards for Five Corners, 4th Avenue Arts Corridor, Civic Fields and economic incentives 3. Recommend Business District Incentives Subgroup Packet Page 287 of 319 Approved Minutes Economic Development Commission May 20, 2015 Page 3 a) Advance all land use items in SAP especially Five Corners b) Continue work on business incentives 4. Civic Field Discussion 5. Arts opportunities – mentioned seven times in SAP, much as been done and can be a showcase for Edmonds 6. Advanced Utility – Edmonds Fiber Network, what’s next? Discussion followed regarding concern Council action is needed on land use items, the EDC’s role in advancing SAP items, public outreach to create momentum for SAP items, subgroups supporting/advancing other items in the SAP, whether the EDC’s role is oversight of the entire SAP or only items where the EDC is identified as the lead, and the EDC’s charter to identify revenue-generating efforts. COMMISSIONER HAUG MOVED, SECONDED BY COMMISSIONER REECE, THAT HE BE AUTHORIZED TO APPROACH CITY STAFF ON BEHALF OF THE EDC TO DETERMINE WHERE THE BUDGET DOLLARS ARE FOR A CONSULTANT REGARDING FIBER AND WHAT PROGRESS IS BEING MADE REGARDING HIRING A CONSULTANT. Commissioner Senderoff offered a friendly amendment to obtain an estimate of the value on the open market of the fiber that has been purchased but not yet installed. Commissioner Haug said he could provide that information. MOTION CARRIED UNANIMOUSLY. c. Business Districts Enhancements Vice Chair Rubenkonig reported Mr. Doherty requested the subgroup’s assistance with providing a brief written description of the districts in the City, photographs, description of 2-3 primary businesses, etc. to update the City’s website and assist with recruitment of businesses. Commission Senderoff explained each business district has unique attributes and new businesses may be interested in locating near certain attributes and/or the City may be interested in recruiting businesses synergistic with certain business districts. The subgroup discussed adding this information to the City’s website as well as the possibility of this morphing into a separate website for business recruitment and further dividing up some districts such as Highway 99. Commissioner Rubenkonig reported Mr. Doherty also provided the subgroup information about business recruitment methods. Ms. Hope explained the intent was to determine interim, practical things that can be done to help attract businesses and advertise things unique to Edmonds. Discussion followed regarding utilizing the website for business recruitment to reach a wider audience, the City’s GIS capacity, adding information such as zoning and existing structures, starting small with information on the City’s website, ease of implementing this concept, the City’s recent upgrade of the website platform that improved staff’s ability to make changes in-house, ways to promote the City, and additional information that can be added in the future such as GIS overlays. Vice Chair Rubenkonig said business districts will be assigned to subgroup members at their next meeting; the district descriptions they prepare will be reviewed by the subgroup at the following month. Potential items for the EDC to Support 1. Arts Theme 2. Civic Fields 3. Five Corners 4. Economic incentives Packet Page 288 of 319 Approved Minutes Economic Development Commission May 20, 2015 Page 4 Chair Schindler requested the subgroups discuss and report in June how the above four apply to their subgroup and whether these are the four items the EDC wants to support. He requested subgroups also discuss ways to update the public. Discussion followed regarding reporting incremental progress being made on SAP items to the public, ways to communicate to the public, and allowing adequate time on the agenda for subgroup reports and discussion. Vice Chair Rubenkonig requested each subgroup submit a one-page summary of their meeting at least week before the EDC meeting so it can be distributed with the agenda. Chair Schindler encouraged Commissioners to identify agenda items for EDC meetings. Commissioner Wippel suggested a periodic column in the Beacon, My Edmonds News, etc. regarding the EDC’s efforts with links to the City’s website as appropriate and encouraging the public to attend EDC meetings. 8. COUNCIL LIAISONS' COMMENTS Councilmember Petso reported the Council is looking at the possibility of acquiring the Edmonds Conference Center. She invited Commissioners to share their input with Council regarding whether to pursue acquisition. The Council authorized submitting a letter of interest prior to the June 1 deadline and then has 10 days to submit an offer. 9. PLANNING BOARD UPDATE Planning Board Member Phil Lovell reported the Planning Board has been reviewing: • Update of the Comprehensive Plan • Update of the Edmond Community Development Code • Tree Code – public hearing on May 27 o Planning Board will use public hearing to gauge the public’s interest in the Tree Code o The draft Tree Code is an attachment to past Planning Board agendas on the website • Marina Beach Master Plan which includes daylighting of Willow Creek (Chair Schindler left the meeting at 7:33 p.m.) 10. PORT OF EDMONDS UPDATE Port Commissioner Bruce Faires reported: • Puget Sound Express begins whale watching tours this Saturday o Further information available on their website, www.pugetsoundexpress.com o Port is discussing promotion of this activity with the Port of Seattle • SeaJazz and Artists in Action start in June on Wednesdays and Sundays • The legislature did not pass legislation proposed by Washington Tourism Alliance (A privately controlled enterprise, using the State’s revenue system, would assess tourism-related businesses and the revenue generated would be used to fund a tourism marketing campaign) o It will be proposed again next year o The legislature needs to be encouraged to approve it o Washington does not have a Tourism Bureau o Washington State tourism up 5% in 2014 over 2013, surrounding states were up 11% 11. COMMISSIONERS' CORNER - TOPICS FOR DISCUSSION. Commissioner Anttila reported on the opportunity the City has to purchase the Edmonds Conference Center, and its importance for arts, restrooms, and the long term vision for Edmonds. She commented on Packet Page 289 of 319 Approved Minutes Economic Development Commission May 20, 2015 Page 5 the ability to increase marketing of the center and potential users. She encouraged Commissioners to discuss it with friends and family. Councilmember Petso said she contacted Mr. Dougherty and Chair Schindler to ask whether the Council needed to allow time for the EDC to discuss acquisition. It was agreed there was not enough time to wait for the EDC to take action at its next meeting. Discussion followed regarding the difficulty for the EDC to vote on a position tonight, size of the building and property, pros and cons of purchasing the building, the cost of repairs and future use of the property and/or building. Vice Chair Rubenkonig encouraged Commissioners to provide input to the Council. Commissioner Reece reported two co-op preschools are losing their facilities next year due to school construction. He invited Commissioners to inform him of any low rent space. Commissioner Hayden expressed support for a periodic report to the public. Vice Chair Rubenkonig suggested having an EDC information booth at upcoming festivals. He reported Highway 99 Task Force Members are taking photographs of interesting/attractive streetscapes in other cities. He suggested Commissioners do the same and submit them to Ms. Hope. Commissioner Faires commented the zoning in Westgate and Firdale has been changed. He suggested the Business Incentive Subgroup consider investigating what could be done to make redevelopment happen faster so increased revenue can be realized. Student Representative Khan said the meeting was very informative and he had learned a lot. He was excited about being appointed and he looked forward to the future. Planning Board Member Lovell suggested Mr. Doherty talk to the Firdale Village property owner; one person owns the entire parcel. The property owner hired an architect to prepare a Master Plan which was reviewed by the Planning Board and approved by the City Council. Councilmember Petso reported the City has a Streetscape Plan in the Comprehensive Plan; the current proposal is to remove it from the Comprehensive Plan. Ms. Hope clarified the Streetscape Plan will become an appendix to the Comprehensive Plan. The Comprehensive Plan currently contains many separate plans. The intent is for the Comprehensive Plan to include the elements required by GMA and a few other important elements and for other important plans to supplemental to the Comprehensive Plan. The Streetscape Plan needs to be updated; there is not time to do that by the mid-year deadline. Vice Chair Rubenkonig suggested Commissioners email Ms. Hope their comments about this topic. Following a brief discussion, it was agreed to have EDC meetings during the summer months. 12. AUDIENCE COMMENTS – None 13. ADJOURN With no further business, the meeting was adjourned at 8:08 p.m. Packet Page 290 of 319 Draft Minutes Economic Development Commission July 15, 2015 Page 1 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION July 15, 2015 The Citizens Economic Development Committee meeting was called to order at 6:00 p.m. by Chair Schindler in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT Michael Schindler, Chair John Rubenkonig, Vice Chair John Dewhirst Julaine Fleetwood Darrol Haug Randy Hayden Roger Hertrich Nicole Hughes Debbie Matteson (arrived at 6:01 p.m.) Rich Senderoff Douglas Swartz Bruce Witenberg Teresa Wippel (arrived at 6:03 p.m.) COMMISSIONERS ABSENT Jenny Anttila Jamie Reece Darlene Stern PLANNING BOARD LIAISON Phil Lovell ELECTED OFFICIALS PRESENT Councilmember Lora Petso PORT OF EDMONDS LIAISON Bruce Faires STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Cindi Cruz, Program Coordinator Jeannie Dines, Recorder 1. OPENING REMARKS AND ROLL CALL OF MEMBERS Ms. Cruz announced Commissioners Stern, Anttila and Reece have excused absences. 2. AMENDMENTS TO AGENDA - NONE 3. APPROVAL OF EDC MINUTES OF MAY 20, 2015 COMMISSIONER WITENBERG MOVED, SECONDED BY COMMISSIONER SWARTZ, TO APPROVE THE MINUTES OF MAY 20, 2015. MOTION CARRIED (11-0-1) COMMISSIONER DEWHIRST ABSTAINED. 4. CHAIRMAN'S REPORT Chair Schindler reported on the following: • Quarterly Communication Plan Packet Page 291 of 319 Draft Minutes Economic Development Commission July 15, 2015 Page 2 o Subgroup chairs submit a paragraph describing items they are working on to him or Vice Chair Rubenkonig who will submit information to My Edmonds News and other media quarterly. • Update on Meeting with Council President o Vice Chair Rubenkonig and he met with Council President Fraley-Monillas to discuss the EDC’s mission and goals and how to better align the EDC’s work with the City Council. He and Vice Chair Rubenkonig will report at a future meeting on ideas they are developing. • Purpose of Commissioners’ Corner o An opportunity for commissioners to identify items for future discussion. • Guidelines for Subgroup Drop-ins o Commissioners are welcome to attend and observe, but will not necessarily be invited to speak. Be aware of quorum issue. o No opportunity for audience comment at subgroup meetings. If dropping in on a meeting and want to speak, inform the chair prior to the meeting • Rules on endorsing candidates o Welcome to personally endorse candidates, cannot endorse candidates as a commissioner. Goal of the EDC is to stay objective and bring objectivity to items that are presented to the Council. Commissioner Hertrich referred to the use of the terms “mixed use” and “mix of uses” in the Comprehensive Plan and suggested the EDC agree on a meaning. 5. SUBCOMMITTEE REPORTS: TWO AREAS SUBGROUP WANTS HIGHLIGHTED IN PUBLIC COMMUNICATION PIECE A. Tourism Commissioner Dewhirst reported staff plans to include a proposal for downtown restrooms in the 2016 budget. He referred to a memo that he generated to the EDC informing that the Tourism and Visitor Services Subcommittee will be taking a hiatus pending direction from Council. Chair Schindler clarified the goal was to align with the Council’s objectives for the EDC to avoid the subgroup spinning its wheels. Several members of the Commissioner were disappointed that the Tourism Subcommittee will be taking a hiatus. Discussion followed regarding disappointment the Tourism Subgroup was disappearing when they have done good work in the past; the EDC continuing to generate ideas; and concern some aspects of tourism are already being addressed by other groups. Discussion followed regarding tourism subgroup members visiting other subgroup meetings; purpose of the EDC to gather ideas that are then shared with the Council; tourism as an integral part of the EDC; the goal to create better communication between the EDC and City Council; projects that emanated from the EDC such as the Strategic Action Plan, Westgate and Five Corners Plans; ideas the Commission has identified but have not been pursued such as dancing footsteps and sidewalk art; ideas the tourism subgroup has generated without any action due to lack of funds and ownership; need for the EDC to flush out and champion the best ideas; having each subgroup identify two ideas that can be communicated to the public via the media; concern one subgroup taking a hiatus gives Council fuel to disband the EDC; work done by the Tourism Subgroup such as written reports on B&Bs, the Farmers Market, and the economics of tourism, assistance with the tourism website, downtown restrooms. disappointment the Tourism Subgroup was disappearing when they have done good work in the past; the EDC continuing to generate ideas; and concern some aspects of tourism are already being addressed by other groups. C. Business Districts Enhancements Packet Page 292 of 319 Draft Minutes Economic Development Commission July 15, 2015 Page 3 Vice Chair Rubenkonig reported the subgroup meets the first Monday of the month. The subgroup has been discussing business districts; the six members are drafting summaries of each business district that Mr. Doherty will edit and post on the City’s website. He circulated a sample. Discussion followed regarding noticing/posting subgroup meetings to avoid the quorum issue, concern with expanding attendance at subgroup meetings when there was already not enough time for discussion between subgroup members, and the original intent for subgroups to working groups that could meet as often as they wanted. Commissioner Hughes explained subgroup members are developing descriptive overviews of each business district that describe the character of the district that will be available to prospective businesses on the City’s website. The goal is for the summary/overview to be complete by the subgroup’s next meeting, August 3. The districts include Highway 99 (Medical, International and Mainline) Waterfront, Firdale, Westgate, Downtown, Five Corners and Perrinville. Mr. Doherty referred to a list of Edmonds’ assets from real estate brochures that could be included in the summary such as demographics, average daily vehicle traffic, transit lines, accessibility, etc. He explained this is the first month the City is doing business attraction advertising in addition to tourism advertising. He circulated an ad in Seattle Business Monthly that includes the website, YourBizInEdmonds.com. The intent of the website is to attract new businesses to Edmonds; the description of the business districts allows a business to consider which district would be the best fit for them. Discussion followed regarding marketing business district’s unique qualities, information included in ads, how the ads’ success is measured, and data accumulated via that effort. B. Strategic Action Plan Commissioner Haug reported: • Data has been input into the SAP tracking system o Information will be added as information is received from leads which will allow reports and timelines to be generated • In 2005 Edmonds gained access to 23 strands of fiber from WSDOT as part of a Homeland Security project with the ferry system o Fiber currently used for City services, Municipal Court video arraignment, and leased to both government and commercial customers o Initial startup costs have been fully repaid with revenues and savings and City enjoys a net savings and revenue of more than $50,000/year o City does not have full redundancy or 24/7 support o Revenue potential of $150,000/year if fiber used to its full potential o Extending the network is costly and it may not be in the City’s best interest to pursue hiring a consultant to produce a business and marketing plan • SAP Item 1b.2, attracting high tech businesses using fiber optics o On hold due to lack of funds for a consultant to prepare a business and marketing plan. Funds in 2013 budget were not used and were reallocated to other projects; funds will have to be budgeted. o If SAP leads do not have any alternative ideas, this item may need to be removed from the SAP Discussion followed regarding the market value of the dry fiber, upgrades required to increase the financial value of the fiber to the City, and the expense of extending fiber. Packet Page 293 of 319 Draft Minutes Economic Development Commission July 15, 2015 Page 4 6. STRATEGIC ACTION PLAN DISCUSSION & Q&A Commissioner Haug referred to the Executive Summary from the 2009 EDC Report to the Council and identified progress on the six elements. 1. Ensure that the City’s economic development position can devote full time to economic development activities and adequately fund proposed programs and activities. A focus of this role is to continue to define and promote Edmonds’ brand. Has not been pursued. 2. Commit to developing/reviewing/updating a strategic plan every year, ideally corresponding to the City Council’s annual retreat; this includes setting goals and continually assessing progress metrics. Accomplished. 3. Initiate Neighborhood Business Center plans for Five Corners (Neighborhood Center) and Westgate (Neighborhood Community Center) in order to position these areas to attract redevelopment. Westgate Plan has been adopted. 4. Support the process to redevelop Harbor Square with public involvement that ensures a balance between generating revenue and addressing environmental concerns. Accomplished. 5. Initiate and fund a business/marketing plan for the City-owned fiber optic network. See Item 5. 6. Develop a community vision that addresses a balance between quality of life and growth objectives while furthering Edmonds’ “green” initiatives. Has not been accomplished other than some items in the SAP. Commissioner Haug reviewed SAP subgroups suggested topics for EDC discussion: 1. Completed Items of SAP – how to best communicate to public a. Mixed use on Highway 99 (1a7) b. Mixed use at Firdale Village (1a12) c. Formation of BID (1b9) d. Long term financial plan for Yost Pool (3a6) e. Effective public communication (5b2) f. View Preservation (3a7) 2. EDC input element – list distributed, do we want to create formal inputs for these or other elements of the SAP 3. Town Hall meetings to continue the public discussion of the elements of the SAP a. Economic health, vitality and sustainability b. Maintain, enhance and create a sustainable environment c. Develop and maintain a transportation and infrastructure system to meet current and future demand d. Responsible, accountable and responsive government 4. When and how should we update the current SAP 5. Development of cost estimates (order of magnitude) for key elements of SAP Mr. Doherty suggested adding a quarterly update on the SAP on the City’s homepage. In approving the SAP, the City Council requested staff report back in a year and to engage the public in updating the SAP. Staff will develop a menu of options for doing that. Commissioner Wippel suggested including the SAP in the Mayor’s department updates that are published in My Edmonds News and the Beacon as well as in the City newsletter. Mr. Doherty referred to the Brief Update on Strategic Action Plan Items he prepared in anticipation of tonight’s discussion. He explained of the 85-86 SAP items, only 9 do not have a lead; the remaining items are underway in some way. Packet Page 294 of 319 Draft Minutes Economic Development Commission July 15, 2015 Page 5 Commission suggestions included identifying the benefit to the community when communicating SAP items that have been accomplished; using social media to get information out to citizens; developing information that EDC members can posted on their Facebook, Twitter, etc. with links to additional information; identifying what has been done to date on a SAP goal versus identifying it as completed; providing a status update on each item; increasing community discussion and visibility of the SAP; posting information regarding the SAP on the City’s Facebook page, and utilizing a multifaceted approach to communicating progress on the SAP. 7. COUNCIL LIAISONS' COMMENTS Councilmember Petso provided materials from a presentation the Council received from the Snohomish County Tourism Bureau. The presentation’s focus was on adults but there are many things in the area for children. She suggested the EDC help strengthen the description of what makes Edmonds special in Snohomish County. With regard to communication on the SAP, Councilmember Petso raised questions about items identified as completed and recommended including the Council in any announcements about completed items. 8. PLANNING BOARD UPDATE Planning Board Member Phil Lovell reported: • July 8 meeting included a public hearing and a lengthy discussion regarding the Critical Areas Ordinance (CAO). • Development code update is underway with assistance from a consultant. • A public hearing was held July 8 regarding code amendments to address irreconcilable applications on the same property, a developer submitting a second application that is inconsistent with a previous application. • July 22 meeting will include continued discussion and recommendation regarding the CAO, a discussion regarding the SR 104 Study, and a public hearing regarding the rezone of private property. • Major items next month include the Highway 99 subarea planning process, continued work on the development code update and a public hearing on August 12 on the Marina Beach Park Master Plan. • A new (alternate) member was appointed, Nathan Monroe, who is a landscape architect. 9. PORT OF EDMONDS UPDATE Port Commissioner Faires reported: • Puget Sound Express whale watching is doing well; their two trips per day consistently see whales. They have done a good job of marketing, particularly to groups such as retirement homes. He expressed interest in any anecdotal information regarding the impact the tours have on the community such visiting downtown stores or restaurants. Commissioners suggested downtown restaurants partner with Puget Sound Express to offer a coupon. • The Port’s budget process is beginning; a public hearing will be held in September • Jacobsen Marine is ahead of forecast. He was interested in any anecdotal information regarding their impact on the community • New public restrooms in the mid-marina and at the south marina will be installed this winter. Installation delayed due to issues with the City’s application process. He suggested the EDC discuss that reality/perception. Packet Page 295 of 319 Draft Minutes Economic Development Commission July 15, 2015 Page 6 • To Commissioner Hertrich’s comment regarding mixed use versus mix of uses, the understanding across the State is mixed use includes retail, commercial and residential; a mix of uses can mean something different. (Chair Schindler left the meeting at 7:42 p.m.) 10. AUDIENCE COMMENTS – None 11. COMMISSIONERS’ CORNER – TOPICS FOR POTENTIAL DISCUSSION FOR NEXT MEETING Commissioner Hayden commented the hiatus of the Tourism Subgroup leaves only two subgroups which increases the possibility of a quorum at the remaining two subgroups’ meetings. Commissioner Hertrich said in his earlier comment questioning the completion of the SAP item regarding long term financial plan for Yost Pool, he assumed it was the future aquatic center; he now realized it was repairs of the existing Yost Pool. Commissioner Wippel, a member of the Tourism Subgroup, agreed the Tourism Subgroup struggled to get traction on items. She was not present at the meeting where the hiatus was discussed. She hoped it would be reconstituted in some form and offered to continue to serve on the subgroup. Commissioner Matteson commented without the Tourism Subgroup, the EDC is a 2-legged stool. Commissioner Haug commented there are two items in SAP regarding Yost Pool; the one that has been completed is with regard to the existing pool. He recommended the EDC determine how the EDC can guide completion of SAP items. For example, many of the items identified by the Tourism Subgroup fit with SAP items. It may be a matter of packaging efforts and finding a way to communicate that differently. Commissioner Swartz, a member of the Tourism Subgroup, reported there was no further effort on many of the items the Tourism Subgroup worked on due to the lack of a transition plan to staff. Commissioner Rubenkonig asked whether Commissioners were available for an August meeting; a sufficient number indicated they were available. Mr. Doherty commented when the subgroups started, there was not necessarily staff to pursue ideas. Since last year he, Ms. Cruz and the tourism promotion coordinator consultant have been implementing items related to tourism. Staff feels very energized by ideas generated by the Tourism Subgroup and are pursuing many of them. Today he spent three hours with the Snohomish County Tourism Bureau at the first of several planning meetings for 2016. 12. ADJOURN With no further business, the meeting was adjourned at 7:52 p.m. Packet Page 296 of 319 Approved Minutes Economic Development Commission August 19, 2015 Page 1 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION August 19, 2015 The Citizens Economic Development Committee meeting was called to order at 6:00 p.m. by Chair Schindler in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT Michael Schindler, Chair John Rubenkonig, Vice Chair Julaine Fleetwood Darrol Haug Roger Hertrich Nicole Hughes Rich Senderoff Darlene Stern Douglas Swartz Teresa Wippel Bruce Witenberg COMMISSIONERS ABSENT Jenny Anttila John Dewhirst Randy Hayden Debbie Matteson Jamie Reece PLANNING BOARD LIAISON Phil Lovell ELECTED OFFICIALS PRESENT Councilmember Lora Petso PORT OF EDMONDS LIAISON Bob McChesney, Executive Director STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Cindi Cruz, Program Coordinator Frances Chapin, Arts & Culture Program Mgr. Jeannie Dines, Recorder 1. ROLL CALL AND OPENING REMARKS Program Coordinator Cindi Cruz advised Commissioners Dewhirst, Hayden and Anttila have excused absences. 2. AMENDMENTS TO AGENDA - None 3. APPROVAL OF JULY 15, 2015 EDC MINUTES Commissioner Senderoff requested the Commission’s discussion regarding the Tourism Subgroup taking a hiatus be expanded to reflect that the Commission was not fully supportive of that decision. The following amendments were made to the minutes: • Add to the first paragraph “Several members of the Commissioner were disappointed that the Tourism Subcommittee will be taking a hiatus.” • Move the phrases at the end of the second paragraph “disappointment the Tourism Subgroup was disappearing when they have done good work in the past; the EDC continuing to generate ideas; Packet Page 297 of 319 Approved Minutes Economic Development Commission August 19, 2015 Page 2 concern some aspects of tourism are already being address by other groups” to the end of the first paragraph. • Revise the second sentence in the first paragraph to read, “He referred to a memo that he generated to the EDC…” • Attach Commissioner Dewhirst’s memo to the minutes COMMISSIONER HAUG MOVED, SECONDED BY COMMISSIONER HUGHES, TO APPROVE THE AMENDMENT. MOTION CARRIED (11-0-1) COMMISSIONER STERN ABSTAINING. COMMISSIONER HUGHES MOVED, SECONDED BY COMMISSIONER WITENBERG, TO APPROVE THE JULY 15, 2015 MINUTES AS AMENDED. MOTION CARRIED (11-0-1) COMMISSIONER STERN ABSTAINING. 4. FIRST QUARTERLY PROGRESS REPORT ON STRATEGIC ACTION PLAN (SAP) Economic Development & Community Services Director Patrick Doherty referred to the Progress Update on the SAP document (also available on City’s website), explaining this is the result of the EDC’s previous discussion about informing the community regarding progress on the SAP. He plans to update the progress report quarterly. He welcomed Commissioners’ input regarding the progress report. Chair Schindler asked whether the items the EDC is working on will also be highlighted on the City’s website. Mr. Dougherty said this is strictly related to the SAP. Commissioner Stern suggested putting information regarding the update on Channel 21 such as featuring one item and referring viewers to the website for further information. 5 SUB-COMMITTEE REPORTS: a. Strategic Action Plan Commissioner Haug reported the EDC had the highest attendance at the volunteer picnic; 75% of the members attended. He thanked Mr. Doherty for his response to the EDC’s request for a quarterly update. Now that information is available regarding progress on some SAP items, the question arises what else can be done to inform the public such as articles in My Edmonds News, the Beacon or other form of communication; just putting it on the City’s website may not be enough. He reviewed an EDC SAP Subcommittee Discussion Guide and invited input on the following: 1) completed items of SAP – how best to communicate to public, 2) EDC input elements, 3) Town Hall meetings to continue the public discussion of the elements of SAP, 4) when and how to update the current SAP, and 5) development of cost estimate for key elements of SAP. Commission suggestions included: • Hold topical Town Halls such as regarding the SAP to review what has been done and Q&A • Add progress on the SAP to another meeting such as the Mayor’s Town Hall • Hold Town Hall meeting with an overall presentation on the SAP and breakouts on specific items • Article in the newspaper featuring progress on one item in SAP • The public does not care about SAP but they do care about topics • Consider ways to educate the public about topics as well as how to engage in the process • Describe opportunities for the public to engage • Communicate with the public and get information out early in the process Arts & Culture Program Manager Francis Chapin reported on a mini arts summit held in July regarding the Community Cultural Plan that included presentations on the five topic areas of greatest interest Packet Page 298 of 319 Approved Minutes Economic Development Commission August 19, 2015 Page 3 followed by breakouts into smaller groups. Many of the people who attended the summit were not involved in the process of developing the Community Cultural Plan. Mr. Doherty reminded when the City Council approved the update to the SAP four months ago, it was with the caveat that a public process occur next year to update the SAP. The draft 2016 budget includes a placeholder for that public process. b. Business Districts Enhancements Vice Chair Rubenkonig referred to business district summaries that have been prepared for Westgate, Downtown, Five Corners and Firdale; summaries for the Waterfront and the 76th Corridor are in the process of being prepared. The intent is to have the summaries and photographs on the City’s website by September. Mr. Doherty explained the business attraction advertising staff began in July includes a rebranded URL for one of the City’s webpage, YourBizInEdmonds.com, that directs users to the Bring Your Business to Edmonds webpage that will list business districts with links to the summaries and photographs. The intent is to encapsulate the district’s character, highlight primary businesses, recent enhancements/improvements, traffic volumes, examples of potential desirable and complementary businesses, transit, etc. Discussed followed regarding potential additional districts such as the Port and Harbor Square, intent of the district information to inform potential businesses and/or brokers about the districts, and adding unique attributes of each district to the summaries. Commissioners were invited to contact subcommittee members or Mr. Doherty with any changes/additions. 6. DISCUSSION ON UPCOMING MEETING WITH CITY COUNCIL (SEPTEMBER 8) a. Summarize Value of CEDC Commissioners suggested the presentation include a review of the reason the EDC was created and what the Council asked EDC to do (develop new strategies for economic development and identify new sources of revenue) and whether the EDC is doing it. Commissioners brainstormed the following values of the CEDC: • Citizen think tank • Diverse views and geography • Lightning rod for ideas, cross pollination of ideas though discussion • Conduit for input and ideas from citizens to EDC and then to staff and Council and vice versa • Deep dive into topics that Council or staff do not have time to do • Vetting feasibility of ideas, both positive and negative. EDC has investigated and determined some strategies and revenue sources are not feasible • Guest speakers – explore ideas/concepts/projects o Chamber o Doug Spee o Swedish Edmonds o Lindsey Echelbarger o Snohomish County Tourism Bureau o Roger Brooks o Senior Center o BID • Networking with potential partners regarding economic development • Extending conversation Packet Page 299 of 319 Approved Minutes Economic Development Commission August 19, 2015 Page 4 b. Summarize Accomplishments Commissioners brainstormed the following accomplishments: • Six Items from 2009 Report to Council • Summarize past annual reports • Development of various strategies leading to accomplishments o Code for Westgate o Ads in Puget Sound Business Journal o Input on tourism website and sounding board o Explore business incentives o Year-round farmers market o B&B research • Sounding board • Vetted fiber optics o Revenue and cost savings • Facilitated Westgate design and discussion • Facilitated discussion regarding festival retail downtown • Initiated and continue to support SAP • Pursued and endorsed establishment of downtown restroom c. Summarize Future Value (what we want to work on) Commissioners brainstormed the following future values: • Diversity • Update of SAP • Five Corners – revisit in light of Council action on Westgate • Continue to explore strategies for Hwy 99 • Help to promote Edmonds as business location (website) • Strategies to encourage walkable neighborhoods • Hotel – Hwy 99 or boutique hotel downtown • 4th Avenue Arts Corridor • Sports tourism Chair Schindler reported the presentation would be made by the Chair, Vice Chair and past Chair. He requested one member from each subcommittee attend and be able to speak as well as one at-large Commissioner. 7. COUNCIL LIAISONS' COMMENTS Councilmember Petso advised the EDC’s September 8 report to the Council is scheduled for 45 minutes; she recommended the presenters retain time for Council questions. She recalled being asked in January what the Council wanted from the EDC; she suggested considering how Councilmembers’ responses fit with the list of accomplishments. Councilmember Petso reported the Council was provided an update regarding the Marina Beach Master Plan. A representative of Washington State Ferries indicated the Edmonds Crossing project is not dead which means there may be a ferry dock at Marina Beach in the distant future. Packet Page 300 of 319 Approved Minutes Economic Development Commission August 19, 2015 Page 5 8. PLANNING BOARD UPDATE Planning Board Member Phil Lovell reported the public hearing regarding the Marina Beach Master Plan at the last Planning Board meeting revealed there is a great deal of public support. He distributed a drawing of Marina Beach that includes the conceptual footprint of the Edmonds Crossing alignment. He urged the Council to read the Planning Board meeting minutes that summarize the Board’s lengthy discussion including the potential impact of a future Edmonds Crossing project. The Planning Board recommended approval of the Marina Beach Master Plan. He read from a letter from WSDOT Ferries Division dated June 19, 2015, “Unocal and its successors maintain the ownership of certain assets and an easement that span the adjacent Burlington Northern Sante Fe railroad right-of-way. The Limited Warrantee Deed granted Unocal and its successors (WSF) the right to demolish properties in the easement, and construct the ferry terminal trestle and utilities necessary for the operation of the Edmonds Crossing Ferry Terminal at the site.” The Master Plan is designed so that minimal infrastructure will be impacted by Edmonds Crossing alignment. Mr. Lovell pointed out the conceptual Edmonds Crossing alignment crosses Port property. He relayed the WSF representative indicated their long range plan (a 10-year plan that includes projects for the next 30 years) will be updated next year and that he suspected the Edmonds Crossing project will be on project list. A brief discussion followed regarding how the potential of Edmonds Crossing has affected development of Edmonds. 9. PORT OF EDMONDS UPDATE Bob McChesney reported the Port is having a very good year; the marina is full. Puget Sound Express whale watching tours are having an economic impact including their purchase of approximately 300 gallons of fuel per day as well as bringing thousands of people to Edmond who otherwise may not have visited. Harbor Square is also doing very well. In response to a question whether the whale watching tours have resulted in an increase in overnight stays, Mr. McChesney was uncertain how much could be attributed to the whale watching tours but Harbor Inn has been full all summer. Puget Sound Express has booking arrangements with various tour groups in Seattle and Snohomish County that bring busloads of people to Edmonds. He summarized it was a good illustration of the power of tourism and economic development. He thanked Mr. Doherty for his assistance with bringing them to the Port. 10. COMMISSIONERS’ CORNER – TOPICS FOR POTENTIAL DISCUSSION FOR NEXT MEETING – None 11. AUDIENCE COMMENTS – None 12. ADJOURN With no further business, the meeting was adjourned at 7:42 p.m. Packet Page 301 of 319 Draft Minutes Economic Development Commission October 21, 2015 Page 1 CITY OF EDMONDS ECONOMIC DEVELOPMENT COMMISSION October 21, 2015 The Citizens Economic Development Committee meeting was called to order at 6:04 p.m. by Vice Chair Rubenkonig in the Brackett Room, 121 5th Avenue North, Edmonds. COMMISSIONERS PRESENT John Rubenkonig, Vice Chair Jenny Anttila John Dewhirst Julaine Fleetwood Nicole Hughes Jamie Reece Darlene Stern Douglas Swartz Teresa Wippel Bruce Witenberg COMMISSIONERS ABSENT Michael Schindler, Chair Darrol Haug Randy Hayden Roger Hertrich Debbie Matteson Rich Senderoff PLANNING BOARD LIAISON Phil Lovell ELECTED OFFICIALS PRESENT Councilmember Lora Petso PORT OF EDMONDS LIAISON Bruce Faires STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Cindi Cruz, Program Coordinator Jeannie Dines, Recorder ALSO PRESENT Adam Khan, Student Rep 1. OPENING REMARKS AND ROLL CALL Vice Chair Rubenkonig announced Chair Schindler was out of town on business. 2. AMENDMENTS TO AGENDA Economic Development & Community Services Director Doherty suggested adding to the end of the agenda a discussion about the date of the next EDC meeting. 3. APPROVAL OF EDC MINUTES OF 8/19/15 COMMISSIONER WIPPEL MOVED, SECONDED BY COMMISSIONER SWARTZ TO APPROVE THE MINUTES OF 8/19/15. MOTION CARRIED UNANIMOUSLY. 4. COMMISSIONER APPOINTMENTS IF EDC IS EXTENDED Mr. Doherty explained the EDC has a sunset date of December 31, 2015. With regard to whether the terms of Commissioners would also be extended if the EDC were extend, the code states all terms expire commensurate with the sunset date. Therefore, if the EDC is extended by Council, new and/or Packet Page 302 of 319 Draft Minutes Economic Development Commission October 21, 2015 Page 2 reappointments would need to be made. He explained the Council could allow the EDC to sunset or extend the EDC with or without changes to its composition. Councilmember Petso reported she and Councilmembers Bloom and Mesaros met with Mr. Doherty and Development Services Director Shane Hope today to discuss the EDC and plan to meet again next Thursday. They will gather data and bring information to the Council for further discussion. She encouraged Commissioners to share suggestions, concerns, comments with all Councilmembers regarding whether and how the EDC should be extended. Vice Chair Rubenkonig explained there have been discussions by the EDC, Council and staff regarding several options related to the EDC, 1) allow it to sunset because it has served its purpose, 2) alter the structure, 3) extend as is, 4) split into three group along the lines of the current subgroups, or 5) other possibilities. He encouraged Commissioners to provide input to Councilmembers, Mr. Doherty, Chair Schindler or him. Mr. Doherty recalled at the Council retreat the Council identified several issues they wanted to study in a smaller group; the EDC was one of those issues. Those groups have met 2-3 times and provided reports to the full Council with either a recommendation or issues they identified. 5. OVERVIEW OF 2016 GOALS AND 2016 LEADERSHIP Vice Chair Rubenkonig explained each subgroup has developed goals for 2016+. A representative from each subgroup will present. He encouraged Commissioners to consider how the goals overlap or leave gaps. Presentations and discussion will occur tonight and a decision will be made at the next meeting about adopting goals for 2016. Assuming the EDC is extended, these would be the goals to work toward. This effort is in response to concern the EDC and subgroups did not have a clear direction. He also encouraged Commissioners to think about their own position on the EDC and whether they were interested in a leadership role because if the EDC is extended, new leadership will be elected in 2016. 6. SUBCOMMITTEE REPORTS: Two Areas Subgroups Want to Focus on for 2016 a. Strategic Action Plan Commissioner Stern relayed: • Council approved the EDC’s original request to create a SAP in March 2010 • Council approved the SAP in April 2013 by a vote of 6 to 1. • Council approved the revision of the SAP in April 2015 by a vote of 5 to 2. • Council is moving toward updating the public input to the SAP in 2016. With staff’s help we have made progress in showing the public the progress on many SAP items. With staff’s resources already stretched, the EDC can help with getting things updated and ready for more public input. • The 2016 budget will likely have enough resources to add staff. The SAP consultant has recommended additional staff to assist in the implementation of the SAP. The EDC can help outline the best ways to proceed. • The EDC is due to sunset in about 90 days. This may be the last opportunity to communicate with Council before they decide what new tasks they will give to the EDC for 2016 • The SAP subcommittee has completed its initial work and is asking the EDC to help pass along suggestions to Council for further action • These suggestions are intended to respond to Council’s stated wishes about the SAP and show Council our willingness to work on various elements of the SAP to provide added input. The EDC is listed as a participant and can offer ideas on those and other elements to the leads to advance the work on each element before formulating a public input process to update the SAP. Packet Page 303 of 319 Draft Minutes Economic Development Commission October 21, 2015 Page 3 She reviewed a list of potential motions related to the EDC formally communicating to the Council its willingness to work on elements of the SAP. Vice Chair Rubenkonig commented the most valuable thing the EDC offers is Commissioners’ involvement in other groups and sharing the EDC’s ideas with those other groups. b. Business Districts Enhancements Commissioner Reece reviewed the subgroup’s 2016 priorities: • Collaboration o Cultivate and refine ideas through robust discussion while finding synergies to further the goals of the Travel & Tourism and Strategic Action Plan subcommittees as well as the Commission at large. o Work with the Council and staff on topics that they collectively identify as EDC study areas • Five Corners and Hospital District o Leverage ongoing development of Hospital District through exploration of concepts to enhance the Five Corners, 212th Street and 76th Avenue corridors • Revitalizing Highway 99 • Esperance Annexation Opportunities o Business implications o Effect of Snohomish County zoning on Edmonds • Firdale & Perrinville o Consider broader discussion with residential and business stakeholders in these communities • Hotel Accommodations o Collaborate with Travel & Tourism Subcommittee to grow the available capacity of rooms Discussion followed regarding areas of Perrinville that are in Edmonds and in Lynnwood, ways to enhance business districts, how to attract new businesses and/or expand existing businesses, information available on the City’s website regarding business districts, and assistance the EDC provides to economic development staff. c. Tourism Commissioner Dewhirst highlighted the following ideas and suggestions for future projects: • Tourism for ferry users and commuters, may include whale-watching tours o How to get people to stop in Edmonds • Tourism ideas along the Hwy 99 corridor • Ideas for tourism infrastructure o Connections o Hotels o Transportation o Signage o Parking downtown and waterfront o Enhance current facilities, places, events  Regional sports  Tournaments • Renewed focus on downtown public restrooms if it does not survive the budget process • Challenges: A lot of ideas, but without budget, need to get others involved d. Discussion on Items Presented Vice Chair Rubenkonig invited Commissioners to comment on gaps, things that are important to individual Commissioners, issues that overlap, issues completely overlooked, etc.: Packet Page 304 of 319 Draft Minutes Economic Development Commission October 21, 2015 Page 4 • Need to identify a solution to downtown and waterfront parking o BID is also considering parking • Need to develop a unified signage program • EDC needs to identify #1 priority o Limited resources o Low hanging fruit has been done, harder issues rising to surface o Identify 1-3 priorities that everyone works on • Highway 99 could be a top priority o Council approved funds in 2015 budget for planning process for Hwy 99 corridor and anticipate additional funds in 2016 budget. In process of hiring consultant. o Funds the legislature allocated for physical improvements on Hwy 99 are in the later years of a 16-year capital budget; working with lobbyist to move that up. o Major impetuses for Hwy 99 study are commercial/retail aspects of corridor, enhance commercial with housing, hospital zone and making the area more walkable. o Major challenges include the area that is in unincorporated Snohomish County (Esperance) and consultants need to consult with property owners on Hwy 99. • Priorities are identified in the SAP o EDC review SAP for items subgroups could assist with o Many of SAP items are bigger, longer term issues • Collaborate with nongovernmental organization in Edmonds such as Chamber and BID o Build on scarecrow festival with Octoberfest, Harvest Festival, etc. o Use other organization’s resources to pursue EDC’s ideas • Coordinate the Capital Improvement Plan (CIP) and Capital Facilities Plan (CFP) with the SAP • Esperance annexation o Time may be right to revisit due to residents’ concern with Snohomish County’s planning policies o Primarily residential, requires a lot of City services o Recent changes to GMA makes it easier to annex islands o Balance cost of residential with advantages of annexing Hwy 99 properties o Be aware of burden of annexed areas due to lack of stormwater, infrastructure, parks, etc. o Consider how future development of commercially zoned parcels in Esperance effects the economic value of the business district o Quality of life issues for Edmonds neighborhoods bordered by Esperance due to effect of Snohomish County’s more liberal codes o Need to analyze additional costs, revenue potential from redevelopment on Hwy 99 o Hwy 99 also borders SR-104, could enhance character of Edmonds, provide visual gateway • Hwy 99 is Edmonds’ adult entertainment district, look at uses that could raise revenue Vice Chair Rubenkonig asked the three subgroups to discuss their goals again in view of tonight’s discussion. The subgroups’ goals will be briefly discussed again at the next meeting and a determination made regarding what to adopt as the EDC’s 2016 goals. 7. COUNCIL LIAISONS' COMMENTS Councilmember Petso reiterated now is a good time for Commissioners to contact all Councilmembers regarding the future of the EDC. 8. PLANNING BOARD UPDATE Planning Board Member Lovell reported the Planning Board held a public hearing on the CFP and the CIP; there were no citizen comments. The plans are very robust and include City funds as well as grants. The Planning Board was also provided an introduction to the Hwy 99 Study. At the remaining 2015 Packet Page 305 of 319 Draft Minutes Economic Development Commission October 21, 2015 Page 5 meetings, the Board will continue discussing the Hwy 99 Study, be provided an update on the development code update, and discuss potential amendments to the residential parking code. 9. PORT OF EDMONDS UPDATE Port Commissioner Bruce Faires reported the Commission’s primary focus is the 2016 budget and the capital spending plan. The Port’s budget is $8 million/year, the majority from boat tenants and rental tenants. The marina was rebuilt in 1995/1996; the Commission’s goal is to ensure the residents of the Port District do not have to pay for future improvements, that revenue from tenants provides funds/resources to rebuild the marina in the future. The Port recently changed the insurance requirement for all tenants, requiring all tenants to have $500,000 liability. He reported the intent to have new prefab restroom buildings in the mid marina and the south marina open by year end. Funds were included in the budget to renovate the landscaping at the southwest corner of Dayton & SR 104. From the Port’s perspective, Commissioner Faires said it makes sense for the EDC to focus its efforts on elements of the SAP that are material to the economic wellbeing of community and suggested using that as a guideline for the EDC’s efforts. A brief discussion followed regarding prohibiting public access to restrooms in south marina, the City providing restrooms at Marina Beach, and other public restrooms on the waterfront. 10. COMMISSIONERS’ CORNER – TOPICS FOR POTENTIAL DISCUSSION FOR NEXT METING Topics for next meeting: • Mr. Doherty provide an update on the SAP at the November meeting • Discuss and vote on 2016 goals Comments included: • Commissioner Dewhirst advised he was stepping down as the Chair of the Tourism Subgroup. • Commissioner Reece suggested the EDC sign a letter of recommendation for Student Representative Kahn. • Commissioner Hughes said it feels like the EDC is moving again and she was glad goals and forward process were being identified regardless of whether the EDC sunsets. If the EDC changes or does not exist, that work and those priorities will still be in front of the City Council and community. • Port Commissioner Faires recommended the current EDC membership be retained. He did not support dividing the EDC into separate groups as that would weaken its advocacy role and may result in missing opportunities in the future. • Mr. Doherty reported the Holiday Market will be open 10 a.m. to 2 p.m. November 21 through December 19 in the parking lot next to City Hall. He invited Commissioners to take posters. • Mr. Doherty reported the Planning Board has rescheduled its meeting to November 18. It was agreed the EDC’s next meeting will remain on November 18. 11. AUDIENCE COMMENTS – None 12. ADJOURN With no further business, the meeting was adjourned at 7:51 p.m. Next Meeting: November 18, 2015 6:00 p.m. Packet Page 306 of 319 M E M O R A N D U M TO: CITY COUNCILMEMBERS FROM: PATRICK DOHERTY, DIRECTOR, ECONOMIC DEVELOPMENT AND COMMUNITY SERVICES SUBJECT: CITIZENS ECONOMIC DEVELOPMENT COMMISSION OPTIONS FOR 2016 AND BEYOND DATE: NOVEMBER 10, 2015 _____________________________________________________________________________________ On June 2, 2009, the Edmonds City Council passed Ordinance 3735, creating the Citizens Economic Development Commission (CEDC), with a sunset date of 12/31/10. By Ordinance 3808, passed on 10/5/10, the sunset date was extended till 12/31/11. By Ordinance 3868, passed on 12/20/11, the sunset date was extended till 4/29/12. Finally Ordinance No. 3876, passed on 3/20/12, established a sunset date for the Commission of 12/31/15. Enshrined in the Edmonds City Code at Chapter 10.75, the CEDC’s Powers and Duties are laid out in Section 10.75.030, as follows: A. The commission is empowered to advise and make recommendations to the mayor and city council, and as appropriate to the planning commission, architectural design board or other boards or commissions of the city on such matters as may be specifically referred to the commission by the mayor or city council, including but not limited to: 1. Determining new strategies for economic development within the city of Edmonds; 2. Identifying new sources of revenue as a direct result of economic development projects for the consideration of the city council. B. The commission shall deliver an annual report to the city council in written and oral form on or about the first meeting in December of every year, and when appropriate, during other times as directed by the mayor or council. C. The Edmonds economic development commission may from time to time provide its reports and recommendations regarding strategies for economic development and other matters that will improve commercial viability, tourist development and activity within the city. The planning board and economic development commission shall make joint recommendations on such subjects to the city council on or about the first meeting in December. Packet Page 307 of 319 At the 2015 City Council Retreat a study subgroup was called for to study and discuss the CEDC, its purpose, usefulness, meeting format, subgroups, and whether to extend the Commission or allow it to sunset. This subgroup, comprised of Councilmembers Bloom, Mesaros and Petso, met informally in October and discussed these issues, offering several observations and/or recommendations to be shared with full Council to inform decision-making on these issues. Issues raised during the discussions: • Understanding clear purpose and charter for the Commission as well as its subgroups (recently: tourism, business district enhancement and Strategic Action Plan [SAP]). Is there a commonly held and clearly articulated definition of economic development shared by the Commissioners? • Costs associated with staffing the Commission and its subgroups. Currently staff times runs on the order of 15 hours/month in staff time (valued at approximately $1,000/month although not an additional expenditure, more of an “opportunity cost”), plus direct expenditure of approximately $133/month for meeting support (meeting summary-taker and door monitor). Additional meeting notice, summary-taking and/or door monitor time (associated with subgroups and/or greater number of commissions) would incur similar monthly direct expenditure costs, in addition to staff time to prepare and post notices (not direct expenditure; “opportunity cost”). • Potential overlap with other commissions/groups on certain issues, such as land-use- related discussions potentially overlapping with Planning Board jurisdiction, or Downtown parking issues overlapping with the Edmonds Downtown Alliance (BID), e.g. • Transparency of subgroup discussions, and whether the subgroup meetings should be provided public notice and meeting summaries taken. A related issue was whether subgroups should be determined by City Council or should be created by the Commission either as set subgroups or ad hoc, issue-specific subgroups. • The number of Commissioners (17). Does the large membership provide a broad spectrum of expertise, interest, experience and perspective? Does it create an environment that is/is not conducive to group discussion on important issues? • Whether the Commission should be broken up into two or three separate commissions, more directly focused on subject matters such as those currently under the purview of the subgroups (i.e., tourism, business district enhancement, SAP)? • Whether the Commission meeting format is conducive to fruitful discussions. Packet Page 308 of 319 • Whether the Commission should be allowed to sunset or be extended. If extended, will there be another sunset clause or will it be extended indefinitely? (It was noted that no other City commission has a sunset clause.) Options offered by the City Council study subgroup members: 1. Extend the Commission as is: a. Without sunset clause b. With sunset clause. Number of years till sunset to be determined. 2. Extend the Commission as is: a. With terms of appointees since 2014 extended to run two full years till since appointment; others to be reappointees or new appointees. b. All members being reappointed or newly appointed. c. With term limits d. Without term limits 3. Extend the Commission as is: a. With set number and purpose of subgroups. If so, two or three subgroups: i. If two subgroups: 1. Tourism 2. Business Growth & Revitalization ii. If three subgroups: 1. Tourism 2. Business Growth & Revitalization 3. Strategic Action Plan (for items assigned to the EDC or Economic Development Department OR for stewardship of future public engagement processes) b. Allowing the Commission to set and determine subgroups as needed, within the scope of their role per code 4. Extend the Commission as 9 members only 5. Sunset the Commission but create two or three new commissions: a. If two: i. Tourism ii. Business Growth & Revitalization b. If three: i. Tourism ii. Business Growth & Revitalization iii. Strategic Action Plan Packet Page 309 of 319 6. Related to Commission subgroups, if they exist: a. Require public notice and meeting summaries b. Do not require public notice, yet require meeting summaries Packet Page 310 of 319 AM-8090 6. E. City Council Meeting Meeting Date:11/10/2015 Time:40 Minutes Submitted By:Scott James Department:Finance Review Committee: Committee Action: Type: Information Information Subject Title Proposed 2016 City Budget Revenue Presentation, Budget Discussion and Public Commnent Recommendation Previous Council Action Narrative Mayor Earling presented the Proposed 2016 Budget to City Council during their October 13th City Council meeting. On October 20th, the Police Department, City Clerk, Mayor's Office, Council, Finance & Information Services and the Nondepartmental departments presented their 2016 budget requests. On October 27th, the Economic Development/Community Services, Development Services, Parks departments, Human Resources and Municipal Court presented their 2016 budget requests to Council. On November 2nd, the Public Works department present their 2016 budget requests to Council. During tonight's Council Meeting, staff will provide Council a brief presentation of 2016 revenue sources. The remaining time for this agenda item is for Public Comment and for Council to begin their discussion of the 2016 Budget. During the staff presentation portion, staff has one budget change they would like to recommend to Council: The budget change would reduce the Stormwater Utility Fund 422 contribution to the Street Construction Fund 112 by $187,650 and add a Stormwater Utility Fund contribution for $187,650 to the Water Utility Fund 421. In brief, this budget change would move the $187,650 from the Street Construction Fund 112 to the Water Utility Fund 421. Tentative Department Budget Presentations are scheduled as follows: November 17th Public Hearing and Potential adoption of the 2016 Budget and Public Comment. November 24th: Public Hearing and Potential adoption of the 2016 Budget (if necessary) December 1st: Public Hearing and Potential adoption of the 2016 Budget (if necessary) Packet Page 311 of 319 Attachments Recommended Budget Change Form Review Inbox Reviewed By Date Finance Scott James 11/04/2015 05:10 PM City Clerk Scott Passey 11/05/2015 07:22 AM Mayor Dave Earling 11/05/2015 08:26 AM Finalize for Agenda Scott Passey 11/05/2015 08:27 AM Form Started By: Scott James Started On: 11/04/2015 02:26 PM Final Approval Date: 11/05/2015 Packet Page 312 of 319 Recommended Budget Change Fund #Capital Improvements Program Transportation Projects- Fund 112 2015 Budget 2015 Estimate 2016 Budget 112 2014 Overlay Program 120,000 120,000 - 112 2015 Overlay Program 1,300,000 1,216,357 107,643 112 2016 Pavement Preservation Program - - 1,030,000 112 220th St. SW Pavement Overlay (76th Ave to 84th Ave)1,040,000 1,010,000 30,000 112 Citywide Protected/Permissive Traffic Signal Improvement 3,000 - 20,000 112 212th SW @ 84th Ave (Five Corners) Roundabout 295,000 141,230 10,000 112 SR99 - 228th St. SW Corridor & Safety Improvements 4,018,900 5,569,928 447,077 112 212th SW @ 76th Ave Intersection Improvements 943,000 484,223 4,974,230 112 Nonmotorized Trans.- Sunset Ave Walkway (Bell St-Caspers St)10,000 5,198 10,000 112 Nonmotorized Trans-238th Walkway from 100th Ave to 104th 1,665,008 1,523,135 148,135 112 Nonmotorized Trans-15th St. SW Walkway 68,390 30,693 - 112 Nonmotorized Trans-236th St. SW Walkway 392,109 71,002 593,465 112 SR99 Lighting Phase 3 614,000 585,321 41,000 112 Nonmotorized Trans-ADA Curb Ramp Upgrades Along 3rd Ave 105,720 70,108 - 112 Citywide Bicycle Connections/Restripping 76th Ave (220th St - OVD)260,000 109,785 626,840 112 Traffic Calming Program 10,000 - 20,000 112 Transition Plan for ADA Requirements - - 110,000 112 Transportation Plan Update 140,000 107,194 - 112 SR104 Transportation Corridor Study 106,000 95,026 - 112 Minor Sidewalk Program - - 50,000 112 Trackside Warning System/Quiet Zone (Dayton and Main RR Crossing 50,000 50,000 300,000 112 Upgrade Curb Ramps to Meet ADA Standards - - 25,000 Transportation Total 11,141,127 11,189,200 8,543,390 Contributions Water Utility Fund 421 (270,000) (176,730) (580,000) Stormwater Utility Fund 422 (1,271,893) (1,091,370) (910,650) Budget Change Stormwater Utility Fund 422 - - 187,500 Sewer Utility Fund 423 (320,000) (247,260) (700,000) Capital Projects Fund 125 (792,000) (654,360) (257,650) Special Capital/Parks Acquisition Fund 126 (264,000) (264,500) (1,405,000) Transportation Total (Excluding Contributions)8,223,234 8,754,980 4,877,590 Fund #Capital Improvements Program Water - Fund 421 2015 Budget 2015 Estimate 2016 Budget Water Projects 421 2013 Replacement Program - 421 2014 Replacement Program 45,000 603,920 421 2014 Waterline Replacement Overlays - 421 2015 Waterline Replacement 2,737,151 2,289,674 490,000 421 2015 Waterline Replacement Overlays 124,000 98,284 421 2016 Waterline Replacement 391,788 304,482 2,051,028 421 2016 Waterline Replacement Overlays 220,000 421 2016 Water System Comp Plan Update 86,100 86,100 116,500 421 2017 Waterline Replacement 302,948 421 76th Ave Waterline Replacement 2,000 421 Five Corners Reservoir Recoating 110,000 100,000 1,850,100 421 Dayton 3rd to 9th Utility Improvements 487,500 421 Street Fund 112 Contribution 270,000 176,730 580,000 Total Water Projects 3,766,039 3,659,190 6,098,076 Contributions Budget Change: Stormwater Utility Fund 422 - - (187,500) Sewer Utility Fund 423 - (150,000) Water Total (Excluding Contributions)3,766,039 3,659,190 5,760,576 Reduce the (910,650) Stormwater Contribution to Transportation projects by !87,650 and increase the Stormwater Contributions to Water projects by !87,650 Packet Page 313 of 319 AM-8094 6. F. City Council Meeting Meeting Date:11/10/2015 Time:40 Minutes Submitted For:Shane Hope, Director Submitted By:Shane Hope Department:Development Services Type: Information Information Subject Title City Options for Addressing Crumb Rubber Recommendation If the City Council decides to move toward a ban by ordinance, a 5-year sunset is recommended, so that any new information can be considered and the ban renewed or changed in some manner at that time. Previous Council Action N/A Narrative OVERVIEW Whether crumb rubber should be allowed as a surface in playfields caught lots of attention during the consideration of recent Woodway Fields project in Edmonds. Ultimately, supporters expressed themselves on both sides of the issue. At the same time, policies and regulations did not exist at the federal, state, or local (Edmonds) level that would have clearly provided for the City to prohibit crumb rubber or other materials after an application was already submitted. Since then, the City Council decided to put on its November 10 agenda the issue of; (a) whether to ban crumb rubber for future use– and, if so: (b) how and where the ban would apply; and (c) what type of action should be taken to implement the decision. This memo provides some examples and options to consider. No final decision is expected at the meeting, but the City Council may provide direction on next steps. HEALTH ISSUE Crumb rubber is the predominant type of infill material for artificial turf in athletic fields across the U.S. Concerns have been raised that it may be associated with serious health risks. Scientific studies done to date have not found evidence of a health risk from the material. This memo will not attempt to cite the specific concerns and studies; many of them have been cited previously to the City Council. However, a broad set of information about crumb rubber can be brought back to the City Council if desired. TO BAN OR NOT TO BAN Banning a material is relatively easy when the material is well known to clearly cause significant harm. When harm is suspected but not known for sure, the subject is tougher. For example, decision makers may want to know about the level of risk with or without a ban and the impacts a ban would have. Packet Page 314 of 319 Government agencies have taken different stances on the use of crumb rubber. The vast majority of cities and counties do not currently limit it in any way, but a few do. Attached is a list showing examples of governments that limit crumb rubber and the manner in which they limit it. Also attached is a list of commonly used playfield materials. The list identifies information about each material. The materials all have advantages and disadvantages. If crumb rubber were banned, presumably one of the other materials could be used in some situations. IF A BAN, ON WHAT? A ban could apply generically to the material known as crumb rubber or it could apply to any material that contains a combination of certain chemicals that are typically found in crumb rubber. IF A BAN, WHERE? This question has at least three parts. The first part of the question is whether any ban should apply to projects for which the City is a funding partner, even if the location is outside the City limits. An example of this is Edmonds’ partnership with Lynnwood, Edmonds School District, and Snohomish County on Meadowdale Playfields, located just outside of Edmonds and used by Edmonds residents and others. Rehabilitation and implementation of synthetic turf is being planned during the next two years. Materials have not yet been selected. The second part of the question is, for any location within Edmonds where a project with crumb rubber might go, does it matter who owns the property? Choices for this part of the question include: (a) only for projects on City-owned land; (b) for projects on all publicly owned land in Edmonds, including public school district property in the City; (c) for all projects occurring in Edmonds, whether on privately or publicly owned land. Note: An example of private use could be a private school or a commercial recreation facility—or even a private home. The third part is whether any ban should apply specifically to sports fields and playfields or also to other facilities (such as playgrounds). If playgrounds are included, this may affect the use of some rubberized materials. One such material has two layers, with styrene-butadiene rubber (SBR) on the bottom, covered with ethylene proplylene monomer on top. This poured-in-place material is all one piece, not crumbed, and has been increasing in use across the nation to create accessible playground for those in wheelchairs. WHAT OTHER FACTORS SHOULD BE CONSIDERED? Other factors to consider include: • A time limit or sunset on any ban. This approach is useful when the evidence is not yet clear on whether a material is harmful. It would provide for more information to be collected and the evidence to be revisited at the end of a specific time period. At that point (or sooner if the Council wanted), the ban could be lifted, prolonged, or made permanent, depending on what has been learned. • Whether the ban is likely to be upheld if it is challenged in court. • The expectation that a limit on crumb rubber’s use would apply to future projects and could not be retroactive. • Whether the ban has unintended consequences. • Whether any exceptions should be built into the ban (for example, to allow replacement of crumb rubber at locations where it was legally installed prior to a certain date). HOW TO IMPLEMENT THE POLICY A policy to limit or ban crumb rubber could be implemented in any of several ways. Here are several options, each of which has pros and cons. Packet Page 315 of 319 1. Adopt an ordinance banning the use of crumb rubber in the chosen locations or categories of use; this can be with or without a 5-year sunset period. 2. Adopt a resolution that strongly indicates (for example) the need for avoiding crumb rubber and pledging to not use it in City operations or on City property and to encourage all City partners to not use the material. 3. Adopt a policy by motion to discourage crumb rubber use (without making the policy amend the code or stand as an official resolution) 4. Offer to help fund a demonstration project with a willing partner and use an alternative material. WHAT ARE THE NEXT STEPS? Next steps may include one or more of the following: • Have another City Council work session to continue the discussion and come to a conclusion. • Ask the Planning Board to provide a recommendation. • Direct the City Attorney to draft an ordinance or resolution and, if possible, provide direction on what the ordinance or resolution should cover. • Hold a public hearing on any proposed ordinance or resolution. • Make a decision whether to take a formal action. ATTACHMENTS • Government examples • List of alternative materials Attachments Att. 1 Government Examples Att. 2 Alternative Infill Comparision Form Review Inbox Reviewed By Date City Clerk Scott Passey 11/05/2015 02:29 PM Mayor Dave Earling 11/05/2015 03:06 PM Finalize for Agenda Scott Passey 11/05/2015 03:08 PM Form Started By: Shane Hope Started On: 11/05/2015 12:00 PM Final Approval Date: 11/05/2015 Packet Page 316 of 319 Jurisdiction/Organization Action Detail Montgomery County, MD Resolution Council approves only the use of plant-derived infill materials for new artificial turf playing fields in projects the county funds or contracts. (Adopted Feb. 10th, 2015) California State Senate Senate Bill Senate Bill 47 sought to ban the use of crumb rubber for two-years until the state cunducts a comprehensive study on health effects. SB 47 died in California Senate Committee on Appropriations (May 28, 2015) New York City Parks & Recreation Department Organizational Policy NYC Park Department has issued a statement that they will use carpet -style or alternative infill materials, rather than crumb rubber, on all new fields. (2008) Los Angeles Unified School District Organizational Policy LAUSD discontinued the use of crumb rubber as an infill material on athletic fields after discovering lead in some previously installed fields. (2009) Long Beach, CA Recommendation On June 16, 2015, the Parks and Recreation Commission decided to approve a recommendation to the city manager for the use of GeoTurf, an organic material primarily made from coconut fiber, rice husks and cork, as the standard choice for all future synthetic field projects in the city. Middletown, CT Bond Ordinance The Common Council voted to amend the $37M bond ordinance on park improvements to ensure that the money could not be used to install artificial turf on city fields. (August, 2015) Examples of Jurisdictions/Organizations Addressing Crumb Rubber Packet Page 317 of 319 ALTERNATIVE INFILL COMPARISON// INFILL Coated SBR TPE (Thermoplastic Elastomer) EPDM (Ethylene Propylene Diene Monomer) Rounded Silica Sand DESCRIPTION SBR rubber encapsulated with a crosslinkable, UV resistant coating. A group of rubber type block copolymers having physical cross- links between soft and hard segments. A copolymer of ethylene and propylene having diene linkages that can be crosslinked with peroxides or sulfur. Large particle-sized, highly-rounded sand can provide a synthetic turf infill that does not compact in the way the smaller, more angular sand tends to compact. PRICE INCREaSE OvER TyPICaL SySTE m* 70/30 Coated SBR / Sand +$56,000 70/30 TPE / Sand +$280,000 70/30 EPDM / Sand +$282,000 100% EnviroSand + Pad +$246,000 aDvaNTagE S • Highly resilient–Excellent shock absorption • Low cost • Post-consumer recycled product— removes tires from waste stream • Can have high resiliency– good shock absorption • Virgin material–raw materials can be controlled • Can be melted so they can be recycled after use • Can be colored: - Match to turf application - Potential reduction in temperature • Virgin material–control of raw materials • High to medium resiliency depending on filler level • Crumb form–settles like crumb rubber • Can be colored • Relatively low cost (per lbs) • Inorganic material–can be cleaned to have low impurities • Can be coated to give it color D ISaDvaNTag E S • Post-consumer recycled product— material source variable • Public perception of potential health impact • Has new tire odor • High cost; limited availability results in high transportation costs • Extruded particles: - All particles are the same size– do not settle together - Round particles can create slipping problems on sidewalks or tracks - Improper formulation can lead to premature aging issues • High cost • Limited availability results in high transportation costs • High filler level results in chalking, degradation of materials • Improper crosslinking can lead to premature aging • No resiliency–low shock absorption • Requires a pad • High transportation costs due to weight • High number of pounds required to infill the system (high cost) Packet Page 318 of 319 ALTERNATIVE INFILL COMPARISON// INFILL Organic (Coconut Husks) Organic (Cork) Nike Grind DESCRIPTION Primarily coconut husk and coconut peat. Ground-up bark from the cork tree. Ground-up soles from athletic shoes. PRICE INCREaSE OvER TyPICaL SySTE m* 83/17 Organic/Sand + Pad +$188,000 83/17 Organic/Sand + Pad +$128,000 70/30 Nike Grind / Sand +$127,000 Unknown control over source of supply aDvaNTagE S • Natural product–not chemically produced • Provides playing characteristics similar to natural turf • Retains water for evaporative cooling • Natural product–not chemically produced • Light color absorbs less visible light to reduce cooling • Low density decreases the weight needed to fill the turf • Has good resilience and shock absorption • Has less public perception of health risks • Post-consumer recycled material DISaDvaNTag E S • Higher costs than SBR crumb rubber • Requires more maintenance and refreshing than crumb rubber fields • Limited resilience–requires a pad • Requires a watering system and water to maintain playability • Moderate resilience will require a pad or combination with SBR • Low density allows material to float, cling to fibers with static charge • May require watering system to remove static charges • Limited availability • Limited supply • Non-natural color • Unknown control over source of supply * Costs are based upon estimates and may vary based on geographic region. Estimate shown is cost increase over a standard 80,000 sq ft field consisting of a turf system of 2” fiber with a 70/30 rubber sand mix. 866-703-4004 // www.shawsportsturf.com Packet Page 319 of 319